The URL can be used to link to this page

Home My WebLink About07-05-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, July 5, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, July 5, 2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Goodman led the pledge of allegiance. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker ABSENT:Brad Avery, Phil Hawkins and Robert Ooten STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Thys DeVries, Human Resources Manager; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Thys DeVries; Justin Fenton; Al Garcia; Mark Kawamoto; Perla Rodriguez; Eros Yong; and Ruth Zintzun were present in the Board Room. Mo Abiodun, Wai Chan, Martin Dix, Tina Knapp, Rob Michaels, and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Jesus Gaona Perez were present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Goodman and General Manager Rob Thompson did not provide reports. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-3067 Originator: Kelly Lore Page 1 of 6 OPERATIONS COMMITTEE Minutes July 5, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Operations Committee held June 7, 2023. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Brad Avery, Phil Hawkins, Johnathan Ryan Hernandez and Robert Ooten ABSTENTIONS:None 2.MACARTHUR FORCE MAIN IMPROVEMENTS, PROJECT NO. 7-68 2023-2895 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for MacArthur Force Main Improvements, Project No. 7-68; B. Receive and file Orange County Sanitation District’s Notice of Intent to Award dated June 13, 2023; C. Receive and file Award Protest Statement from James W. Fowler Co. dated June 13, 2023, protesting award to SRK Engineering; D. Receive and file the Award Protest Response letter from SRK Engineering dated June 16, 2023, responding to the award protest; E. Receive and file Orange County Sanitation District’s determination letter dated June 26, 2023, to James W. Fowler Co. responding to award protest; F. Award a Construction Contract to SRK Engineering for MacArthur Force Main Improvements, Project No. 7-68, for a total amount not to exceed $3,897,000; and G. Approve a contingency of $389,700 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Brad Avery, Phil Hawkins, Johnathan Ryan Hernandez and Robert Ooten ABSTENTIONS:None Page 2 of 6 OPERATIONS COMMITTEE Minutes July 5, 2023 3.MACARTHUR FORCE MAIN IMPROVEMENTS, PROJECT NO. 7-68 2023-2896 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Michael Baker International, Inc. to provide construction support services for MacArthur Force Main Improvements, Project No. 7-68, for a total amount not to exceed $272,002; and B. Approve a contingency of $27,200 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Brad Avery, Phil Hawkins, Johnathan Ryan Hernandez and Robert Ooten ABSTENTIONS:None 4.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-3069 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $98,000 (2%) to the Professional Construction Services Agreement with HDR Engineering, Inc. for Headquarters Complex at Plant No. 1, Project No. P1-128A, for a total contingency of $588,000 (12%) and a total amount not to exceed $5,488,000. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Brad Avery, Phil Hawkins, Johnathan Ryan Hernandez and Robert Ooten ABSTENTIONS:None Director Johnathan Hernandez arrived at the meeting at 5:05 p.m. Page 3 of 6 OPERATIONS COMMITTEE Minutes July 5, 2023 NON-CONSENT: 5.COLLECTIONS YARD RELOCATION AND WAREHOUSE DEMOLITION AT PLANT NO. 2, PROJECT NO. P2-127 2023-2867 Originator: Mike Dorman Engineering Manager Eros Yong provided a PowerPoint presentation that included a description of the project, project budget increase request, and bid protest. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Collections Yard Relocation and Warehouse Demolition at Plant No. 2, Project No. P2-127; B. Receive and file Orange County Sanitation District’s Notice of Intent to Award dated June 2, 2023; C. Receive and file Award Protest from Fasone Construction, Inc. dated June 8, 2023 concerning award to Archico Design Build Inc.; D. Receive and file the Award Protest Response letter from Archico Design Build Inc. dated June 14, 2023, responding to the award protest; E. Receive and file Orange County Sanitation District’s determination letter dated June 22, 2023 to Fasone Construction, Inc. responding to award protest; F. Approve a project budget increase of $2,100,000 for Collections Yard Relocation and Warehouse Demolition at Plant No. 2, Project No. P2-127, for a new total project budget of $8,800,000; G. Award a Construction Contract to Archico Design Build Inc. for Collections Yard Relocation and Warehouse Demolition at Plant No. 2, Project No. P2-127, for a total amount not to exceed $6,500,000; and H.Approve a construction contingency of $650,000 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Scott Minikus, Schelly Sustarsic, Chad Wanke and Bruce Whitaker NOES:None ABSENT:Brad Avery, Phil Hawkins and Robert Ooten ABSTENTIONS:None Page 4 of 6 OPERATIONS COMMITTEE Minutes July 5, 2023 INFORMATION ITEMS: 6.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES: RESOURCE PROTECTION DIVISION 2023-2765 Originator: Lan Wiborg Environmental Protection Manager Mark Kawamoto provided a PowerPoint presentation regarding the Resource Protection Division reuse initiatives, including an overview of the Environmental Services Department, the Division's mission, reuse initiatives, the source control program area, pretreatment authority and compliance, permitting and enforcement, the 2022 Pretreatment Honor Roll, self-monitoring reporting, OC San inspectors, and an overview of the Division's priorities. ITEM RECEIVED AS AN: Information Item. 7.RISK REGISTER PRESENTATION 2023-3066 Originator: Wally Ritchie Director of Finance Wally Ritchie provided a PowerPoint presentation regarding OC San's Risk Register. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 5 of 6 OPERATIONS COMMITTEE Minutes July 5, 2023 ADJOURNMENT: Chair Goodman declared the meeting adjourned at 5:40 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, September 6, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 6 of 6