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Home My WebLink About07-26-2023 Steering Committee MinutesOrange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, July 26, 2023 5:00 PM Conference Room A Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, July 26, 2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Christine Marick, John Withers and Jon Dumitru ABSENT:None STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral; Tanya Chong; Raul Cuellar; Thys DeVries; Brian Engeln; Rebecca Long; Rob Michaels; Cindy Murra; Valerie Ratto; Eros Yong; and Ruth Zintzun were present in Conference Room A. Tina Knapp, Justin Fenton, and Laurie Klinger were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in Conference Room A. Eric Sapirstein, ENS Resources, and Eric O'Donnell, Townsend Public Affairs, were present telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke and General Manager Rob Thompson did not provide reports. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2023-3078 Originator: Kelly Lore Page 1 of 7 STEERING COMMITTEE Minutes July 26, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Special meeting of the Steering Committee held June 28, 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None 2. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF JUNE 2023 2023-3089 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Public Affairs Update for the month of June 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None 3. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF JUNE 2023 2023-3099 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Legislative Affairs Update for the month June 2023. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None 4. GENERAL MANAGER’S FISCAL YEAR 2023-2024 WORK PLAN 2023-3095 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager’s Fiscal Year 2023-2024 Work Plan. Page 2 of 7 STEERING COMMITTEE Minutes July 26, 2023 AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None 5. SOUTHERN CALIFORNIA EDISON - AMENDMENT NO. 4 TO THE POWER PURCHASE AGREEMENT AT PLANT NO. 2 2023-3110 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve and Authorize the Board Chairman to execute Amendment No. 4 to the Power Purchase Agreement (QFID-04) with Southern California Edison (SCE) Company and Orange County Sanitation District, to allow for the extension of the term and to adjust the price for all energy delivered to SCE during the extension period. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None NON-CONSENT: 6. HEADQUARTERS AUDIOVISUAL INTEGRATOR, CONTRACT NO. P1-128A-1 FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO P1-128 2023-2953 Originator: Mike Dorman Director of Engineering Mike Dorman provided a brief description of the project details and bid process. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 7 STEERING COMMITTEE Minutes July 26, 2023 A. Receive and file Bid Tabulation and Recommendation for Headquarters Audiovisual Integrator, Contract No. P1-128A-1 for the Headquarters Complex at Plant No. 1, Project No. P1-128A; B. Award a Construction Contract to EIDIM Group, Inc. dba EIDIM AV Technology for Headquarters Audiovisual Integrator, Contract No. P1-128A-1 for the Headquarters Complex at Plant No. 1, Project No. P1-128A for a total amount not to exceed $1,580,000; and C. Approve a contingency of $158,000 (10%). AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Christine Marick and Jon Dumitru NOES:None ABSENT:Marshall Goodman and John Withers ABSTENTIONS:None Director Marshall Goodman arrived at the meeting at 5:05 p.m. 7. BAY BRIDGE PUMP STATION AND FORCE MAINS REPLACEMENT PROJECT, PROJECT NO. 5-67 2023-3065 Originator: Mike Dorman General Counsel Brad Hogin provided a brief explanation of the item and the details of the Addendum. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Consider, Receive, and Certify the Addendum to the Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project No. 5-67, dated July 2023; and B. Adopt Resolution No. OC SAN 23-13 entitled, “A Resolution of the Orange County Sanitation District Board of Directors receiving and filing the Addendum to the Environmental Impact Report for the Bay Bridge Pump Station and Force Mains Replacement Project No. 5-67 and approving the Modified Project”. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Christine Marick and Jon Dumitru NOES:None ABSENT:John Withers ABSTENTIONS:None Director John Withers arrived at the meeting at 5:06 p.m. Page 4 of 7 STEERING COMMITTEE Minutes July 26, 2023 8. BOARD OF DIRECTORS COMPENSATION 2023-3100 Originator: Kelly Lore The Committee reviewed and discussed Orange County Sanitation District’s Board of Directors stipend amount adopted by Ordinance No. OCSD-34. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Increase the Board of Directors stipend to $300 per meeting/day and request that the stipend be increased annually per Consumer Price Index, not to exceed 5% annually per statute; upon review and approval of General Counsel. AYES:Chad Wanke, Ryan Gallagher, Pat Burns, Marshall Goodman, Christine Marick, John Withers and Jon Dumitru NOES:None ABSENT:None ABSTENTIONS:None INFORMATION ITEMS: 9. LEGAL SERVICES AD HOC COMMITTEE - UPDATE 2023-3098 Originator: Kelly Lore Vice-Chair Gallagher provided an update regarding the Legal Services Ad Hoc Committee and the process of the recent request for proposals. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.9(d)(2) & 54957(b)(1). The Committee convened in closed session at 5:19 p.m. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. Page 5 of 7 STEERING COMMITTEE Minutes July 26, 2023 CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE SECTION 54957.6 2023-3085 CONVENED IN CLOSED SESSION: Agency Designated Representatives: General Manager Robert Thompson, Assistant General Manager Lorenzo Tyner, and Director of Human Resources Laura Maravilla. Unrepresented Employees: Managers Group: Administration Manager, Engineering Manager, Environmental Protection Manager, Finance and Procurement Manager, Human Resources Manager, Information Technology Manager, Maintenance Manager, Operations Manager, and Safety and Health Manager. CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(2) 2023-3096 CONVENED IN CLOSED SESSION: Number of Potential Cases: 1 Claim received from Panish Shea Boyl Ravipudi LLP for Alexa Araiza, a Minor, by and through her Guardian Wendy Araiza arising out of an automobile accident that occurred on December 6, 2022 at Westminster Boulevard and Hammond Place in the City of Westminster. CS-3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(b)(1)2023-3109 Originator: Laura Maravilla CONVENED IN CLOSED SESSION: Public Employee Performance Evaluation Number of Employees: 1 ·General Manager RECONVENED IN REGULAR SESSION. The Committee reconvened in regular session at 5:48 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin stated there was no reportable action. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Page 6 of 7 STEERING COMMITTEE Minutes July 26, 2023 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the meeting adjourned at 5:49 p.m. to the next Regular Steering Committee meeting to be held on Wednesday, August 23, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7