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HomeMy WebLinkAbout06-28-2023 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS AND ORANGE COUNTY SANITATION DISTRICT FINANCING COPORATION BOARD OF DIRECTORS MINUTES J U N E 289 2023 SAN ORANGE COUNTY SANITATION DISTRICT Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes June 28, 2023 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, June 28, 2023 at 6:05 p.m. in the Administration Building of the Orange County Sanitation District. Director Steve Jones delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) ABSENT: Farrah Khan STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral; Thys DeVries; Brian Engeln; Rob Michaels; Valerie Ratto; Eros Yong; and Ruth Zintzun were present in the Board Room. Tina Knapp was in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Finn Wanke; and Jesus Gaona Perez were present in the Board Room. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: 1. EMPLOYEE SERVICE AWARDS 2023-3024 Originator: Kelly Lore General Manager Rob Thompson presented the following: 20-year Service Award Riaz Moinuddin, Director of Operations and Maintenance - Division 810 Page 1 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 REPORTS: Chair Wanke reported on the Honor Walk celebration held today where former employees Marc Dubois and Jack Ellis and former Board Members Larry Crandall and Jim Ferryman were recognized with a personalized brick in front of the Administration Building. Chair Wanke provided a recap of the items covered in the recent Strategic Planning process which included the policy areas and initiatives. He stated the Levels of Service and the Core Values were covered at the last Committee meetings; and next month the Risk Register will be presented. Chair Wanke stated that the Directors would receive talking points regarding OC San activities to assist while reporting out to their Councils, Boards, and community groups. Mr. Thompson provided an update to the recent insurance claim of $4,381,478 OC San filed for the CenGen Engine #1 breakdown. He reported that payments of $1,796,406 have been received to date from the various insurance carriers; and OC San anticipates receiving the balance this year. OC San's insurance carriers are seeking recovery from the vendor and the vendor's insurance carriers. Mr. Thompson reported that tours have recently been provided to staff and Council members of Stanton, Los Alamitos, Garden Grove, Anaheim, Placentia, and Fullerton. Tomorrow, both he and Chair Wanke would be providing a tour for the Korean Delegation. Mr. Thompson announced that OC San and OCWD were recognized by the Construction Management Association of America for the final completion of the Groundwater Replenishment System and received the Project Achievement award for Innovation and Implementation of Technology for water/wastewater projects. Mr. Thompson provided an overview of the presentation of the GM work plan for FY 2023-24 and the GM year-end work plan for FY 2022-23 which were provided to the Steering Committee. The final FY 2023-24 work plan will be brought to the Board next month for approval. Mr. Thompson stated OC San Administrative Offices would be closed on Tuesday, July 4 in observance of Independence Day. Mr. Thompson requested that the Board meeting be adjourned in memory of former Board Member Allan (Doc) Bernstein from the City of Tustin; and OC San employee John French who passed away unexpectedly on June 16. General Counsel Brad Hogin provided a brief report on a claim received today arising out of an automobile accident that occurred on December 6, 2022 at an OC San Construction project in the City of Westminster. He stated the claim would be procedurally denied for untimely filing. Mr. Hogin will provide additional information at the next meeting. Page 2 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 CONSENT CALENDAR: 2. APPROVAL OF MINUTES 2023-3025 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Board of Directors held May 24, 2023. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: Rose Espinoza RECEIVE AND FILE: 3. 4. COMMITTEE MEETING MINUTES Originator: Kelly Lore 2023-2726 1TWT/II:[60due] 01ZEN0A 01I_["1[*7►rIF_1:421►rlelVxy21D1OF_101oil 911a97Ia0011111111560TA1►Eel A. Minutes of the Steering Committee Meeting held April 26, 2023 B. Minutes of the Operations Committee Meeting held May 3, 2023 C. Minutes of the Administration Committee Meeting held May 10, 2023 REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O23-2853 OF MAY 2023 Originator: Wally Ritchie WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of May 2023. OPERATIONS COMMITTEE: 5. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-3036 Originator: Mike Dorman Page 3 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Engineering Program Contract Performance Report for the period ending March 31, 2023. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 6. LIQUID OXYGEN (LOX) PURCHASE, SPECIFICATION NO. 2023-3037 C-2023-1398BD Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Chemical Supplier Agreement to Airgas USA, LLC for the purchase of liquid oxygen, Specification No. C-2023-1398BD for the period beginning August 21, 2023 through August 20, 2024, for a unit price of $0.53 per centum cubic feet (ccf) delivered, plus applicable sales tax, for a total estimated annual amount of $912,000-1 with four one-year renewal options; and B. Authorize unit price adjustment of up to 15% annually using mutually acceptable price indices for subsequent agreement renewal periods. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 7. MANHOLE REHABILITATION SERVICES, SPECIFICATION NO. 2023-3038 S-2023-1391 BD Originator: Riaz Moinuddin Page 4 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a General Services Contract to Ayala Engineering, Inc. to provide Manhole Rehabilitation Services, Specification No. S-2023-1391 BD for a total amount not to exceed $881,750 for the period beginning July 1, 2023 through June 30, 2024, with four one-year renewal options; and B. Approve an annual contingency of $132,263 (15%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 8. EPSA ELECTRICAL BUILDING AND DISTRIBUTION CENTER H 2O23-3039 HVAC SYSTEM REPLACEMENT AT PLANT NO. 2, PROJECT NO. SC22-01 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order Contract to Trane U.S. Inc. for the EPSA Electrical Building and Distribution Center H HVAC System Replacement at Plant No. 2, Project No. SC22-01, utilizing the Omnia Cooperative Purchasing Agreement, Contract Number 3341, for a total amount not to exceed $3,862,000-1 and B. Approve a contingency of $386,200 (10%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 5 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 9. APPROVAL OF COOPERATIVE AGREEMENT WITH THE CITY OF 2023-3040 FOUNTAIN VALLEY Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Approve the Cooperative Agreement between Orange County Sanitation District and the City of Fountain Valley for installation of a traffic signal and authorize its execution and implementation. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None ADMINISTRATION COMMITTEE: 10. ENVIRONMENTAL REGULATORY REPORTS 2023-3053 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Receive and file environmental regulatory reports: Annual Biosolids Management Compliance Report CY 2022, Annual Pretreatment Program Report FY 2022 (July 2021-June 2022), Semi -Annual Pretreatment Program Report (July -December 2022), Annual Mandatory Reporting of Greenhouse Gas Emissions Report CY 2022, Annual Emissions Report CY 2022, and the Marine Monitoring Annual Report FY 2022 (July 2021-June 2022). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 6 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 11. FY 2023-24 USE CHARGES FOR SANTA ANA WATERSHED 2023-3054 PROJECT AUTHORITY Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 23-11, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing Use Charges for the 2023-24 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 12. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 2023-3055 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 23-12, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2023-24 for the Orange County Sanitation District in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code". AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 7 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 13. PMWEB MAINTENANCE AND SUPPORT RENEWAL 2023-3056 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a three (3) year Purchase Order contract with PMWeb Inc. for maintenance and support of PMWeb application, paying $121,500 annually for a total amount not to exceed $364,500; and B. Approve a contingency of $36,450 (10%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 14. ESRI ENTERPRISE ADVANTAGE PROGRAM SUBSCRIPTION 2023-3057 RENEWAL Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order Contract for a three-year contract with Environmental Systems Research Institute, Inc. to renew Orange County Sanitations District's subscription for the Enterprise Advantage Program, payable annually, commencing July 1, 2023, through June 30, 2026, for a total amount not to exceed $310,500 plus applicable tax; and B. Approve a not to exceed contingency of $31,050 (10%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 8 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 15. FINANCE BUDGET SOFTWARE IMPLEMENTATION 2023-3058 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement to TruEd Consulting, Inc. to provide Finance Budget Software and Implementation, Specification No. CS-2022-1362BD, for a total amount not to exceed $441,000 for the Implementation Services portion; and B. Approve a contingency of $44,100 (10%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 16. CARAHSOFT SERVICE AGREEMENT 2023-3059 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order for a five-year contract with Carahsoft for a Subscription Service Agreement with Anaplan Budget Software, payable annually, utilizing the NASPO ValuePoint Cooperative Purchasing Contract 7-17-70-40-05 for a total amount not to exceed $713,876.36 plus pax and delivery (if applicable); and B. Approve a contingency of $71,388 (10%). AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 9 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 17. DISPOSITION OF UNCOLLECTIBLE DEBT - GOLDEN STATE 2023-3060 PUMPING, LLC Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Approve the discharge of uncollectible debt owed by Golden State Pumping, LLC in the amount of $126,722.18. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 18. FY 2023-24 PROPERTY - LIABILITY INSURANCE RENEWALS 2023-3061 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Approve the Orange County Sanitation District FY 2023-24 Property -Liability Insurance Renewals included in the FY 2023-24 Budget Update for the not -to -exceed amounts specified below: Property and Boiler & Machinery - Not to Exceed $2,617,059 Excess General Liability Insurance - Not to Exceed $1,247,262 Excess Workers' Compensation Insurance - Not to Exceed $ 391,000 Earthquake Insurance - Not to Exceed $ 173,054 TOTAL $4,428,375 AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Page 10 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 STEERING COMMITTEE: 19. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF MAY 2023 2023-3072 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Legislative Affairs Update for the month of May 2023. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 20. PUBLIC AFFAIRS UPDATE FOR THE MONTH OF MAY 2023 2023-3073 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public Affairs Update for the month of May 2023. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 21. PUBLIC AFFAIRS STRATEGIC PLAN FOR FISCAL YEARS 2022-2024 2023-3074 YEAR-END REPORT Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 11 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 Receive and file the Public Affairs Strategic Plan for Fiscal Years 2022-2024 Year -End Report. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 22. GENERAL MANAGER'S FISCAL YEAR 2022-2023 WORK PLAN 2023-3075 YEAR-END REPORT 23. Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the General Manager's Fiscal Year 2022-2023 Work Plan Year -End Report. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None AMENDMENT TO JOINT AGREEMENT WITH ORANGE COUNTY 2023-3076 WATER DISTRICT FOR GWRS Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Approve the Third Amendment to the Second Amended and Restated Joint Exercise of Powers Agreement for the Development, Operation, and Maintenance of the Groundwater Replenishment System and Green Acres Project between Orange County Sanitation District and Orange County Water District, in a form approved by General Counsel. Page 12 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None Chair Wanke recessed the OC San Board of Directors Meeting at 6:23 p.m. ******************************************************************************************************* Page 13 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION CALL TO ORDER Chair Wanke called the Board of Directors, Orange County Sanitation District Financing Corporation meeting to order at 6:23p.m. ROLL CALL AND DECLARATION OF QUORUM Kelly Lore, Secretary of the Financing Corporation, declared a quorum present as follows: PRESENT: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) ABSENT: Farrah Khan Ms. Lore announced that the members of the Orange County Sanitation District Board of Directors were each being compensated $212.50 for the Board of Directors Meeting; and no additional compensation for the Financing Corporation Meeting. APPROVAL OF MINUTES FC-1 APPROVAL OF MINUTES - ORANGE COUNTY SANITATION 2023-2944 DISTRICT FINANCING CORPORATION Originator: Kelly Lore MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Orange County Sanitation District Financing Corporation held June 22, 2022. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: Robbie Pitts Page 14 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 NON -CONSENT: FC-2 ANNUAL STATUS REPORT OF THE ORANGE COUNTY SANITATION 2023-2945 DISTRICT FINANCING CORPORATION Originator: Wally Ritchie Mr. Ritchie provided the annual status report. WITHOUT OBJECTION ACTION TAKEN TO: Receive and file the Annual Status Report of the Orange County Sanitation District Financing Corporation. Chair Wanke adjourned the meeting of the Board of Directors, Orange County Sanitation District Financing Corporation at 6:28 p.m. ***************************************************************************************************** Page 15 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 Chair Wanke reconvened the Orange County Sanitation District Board of Directors meeting at 6:28 p.m. NON -CONSENT: 24. PROPOSED FISCAL YEAR 2023-24 BUDGET UPDATE 2023-3062 Originator: Wally Ritchie Mr. Thompson provided a brief introduction to the item. MOVED, SECONDED, AND DULY CARRIED TO: Approve the proposed Operating, Capital, Debt Service, and Self -Insurance Budgets for FY 2023-24 as follows: FY 2023-24 Net Operating $215,389,585 Self -Insurance - Workers' Comp. 850,500 Self -Insurance - Property & Gen. Liability 3,318,000 Net Capital Improvement Program 271,978,000 Debt/COP Service 68,611,384 Intra-District Joint Equity Purchase/Sale(1) 3,500,000 Total $563,647,469 (1) Cash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from Consolidated Revenue Area 15 (RA15) AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 25. PROPOSED ORDINANCE NO. OC SAN-58A AMENDING ORDINANCE 2023-3023 NO. OC SAN-58 TO CORRECT AN ERROR IN THE TABLE OF SECTION 2.03(B)(1) Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Page 16 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 A. Motion to read Ordinance No. OC SAN-58A by title only and waive second reading of said entire Ordinance; B. Adopt Ordinance No. OC SAN-58A, entitled: "An Ordinance of the Board of Directors of Orange County Sanitation District, Amending Ordinance No. OC SAN-58 to correct an error in the table of Section 2.03(13)(1)", and C. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None 26. PROPOSED ADOPTION OF ORDINANCE NO. OC SAN-61 UPDATING 2023-3063 THE PURCHASING ORDINANCE Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Introduce Ordinance No. OC SAN-61, entitled: "An Ordinance of the Board of Directors of the Orange County Sanitation District Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects; and Repealing Ordinance No. OC SAN-56"; B. Motion to read Ordinance No. OC SAN-61 by title only and waive reading of said entire Ordinance on June 28, 2023; C. Set July 26, 2023, as the date for the second reading and adoption of Ordinance No. OC SAN-61; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. Page 17 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 AYES: Brad Avery, Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, John Withers, Debbie Baker (Alternate), Natalie Meeks (Alternate) and Bonnie Peat (Alternate) NOES: None ABSENT: Farrah Khan ABSTENTIONS: None INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: Director David Shawver provided a report on the recent OCCOG meeting he attended. Director Jon Dumitru reported that he attended the last NWRI meeting, where no action could be considered due to a lack of quorum. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). The Board convened in closed session at 6:35 p.m. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - 2023-3071 GOVERNMENT CODE SECTION 54956.9(d)(1) CONVENED IN CLOSED SESSION: Number of Cases: 1 Jose O. Cruz v. Orange County Sanitation District Financing Corporation, a California corporation; and Does 1-50, inclusive, Superior Court of California, County of Orange, Case No. 30-2019-01100180-CU-WT-CJC. RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6.46 p.m. Page 18 of 19 BOARD OF DIRECTORS Minutes June 28, 2023 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: Mr. Hogin stated there was no reportable action. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: At 6:46 p.m., Chair Wanke adjourned the meeting until the next Regular Meeting of the Board of Directors to be held on Wednesday, July 26, 2023 at 6:00 p.m., in memory of past Board member Allan "Doc" Bernstein and OC San employee John French. Submitted by: a�JOVC4�-- key Lore, MMC C r. k the Board Page 19 of 19