HomeMy WebLinkAbout06-07-2023 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, June 7, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Marshall Goodman on Wednesday, June 7, 2023 at
5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair
Goodman led the Pledge of Allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Robert
Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie
Peat (Alternate)
ABSENT:Phil Hawkins and Steve Jones
STAFF PRESENT: Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of
Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas;
Sam Choi; Tanya Chong; Raul Cuellar; Rhea DeGuzman; Thys DeVries; Justin Fenton; Al
Garcia; Valerie Ratto; Steve Speakman; Don Stokes; Eros Yong; and Ruth Zintzun were
present in the Board Room. Martin Dix, Tina Knapp, Rob Michaels, Bob Tran, and Thomas
Vu were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, Jesus Gaona Perez, and Jeff Mohr
were present in the Board Room.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore stated that late communication regarding Item Nos. 7-9 had
been provided to the Committee and made available to the public.
REPORTS:
Chair Goodman and Assistant General Manager Lorenzo Tyner did not provide reports.
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OPERATIONS COMMITTEE Minutes June 7, 2023
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-3021
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Operations Committee held May 3,
2023.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
2.INFLUENT PUMP STATION PLANT WATER PIPING REPAIR AT
PLANT NO. 2, PROJECT NO. FR2-0029
2022-2619
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO:
A. Receive and file Bid Tabulation and Recommendation for Influent Pump Station
Plant Water Piping Repair at Plant No. 2, Project No. FR2-0029;
B. Award a Construction Contract to W.A. Rasic Construction Company, Inc. for
Influent Pump Station Plant Water Piping Repair at Plant No. 2, Project No.
FR2-0029, for a total amount not to exceed $177,063; and
C. Approve a contingency of $35,400 (20%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-2849
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes June 7, 2023
Receive and file the Engineering Program Contract Performance Report for the period
ending March 31, 2023.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
4.LIQUID OXYGEN (LOX) PURCHASE, SPECIFICATION NO.
C-2023-1398BD
2023-3001
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Chemical Supplier Agreement to Airgas USA, LLC for the purchase of
liquid oxygen, Specification No. C-2023-1398BD for the period beginning August
21, 2023 through August 20, 2024, for a unit price of $0.53 per centum cubic
feet (ccf) delivered, plus applicable sales tax, for a total estimated annual
amount of $912,000; with four one-year renewal options; and
B. Authorize unit price adjustment of up to 15% annually using mutually acceptable
price indices for subsequent agreement renewal periods.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
5.MANHOLE REHABILITATION SERVICES, SPECIFICATION NO.
S-2023-1391BD
2023-3022
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Ayala Engineering, Inc. to provide
Manhole Rehabilitation Services, Specification No. S-2023-1391BD for a total
amount not to exceed $881,750 for the period beginning July 1, 2023 through
June 30, 2024, with four one-year renewal options; and
B. Approve an annual contingency of $132,263 (15%).
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OPERATIONS COMMITTEE Minutes June 7, 2023
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
NON-CONSENT:
6.EPSA ELECTRICAL BUILDING AND DISTRIBUTION CENTER H
HVAC SYSTEM REPLACEMENT AT PLANT NO. 2, PROJECT NO.
SC22-01
2023-2952
Originator: Mike Dorman
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to Trane U.S. Inc. for the EPSA Electrical
Building and Distribution Center H HVAC System Replacement at Plant No. 2,
Project No. SC22-01, utilizing the Omnia Cooperative Purchasing Agreement,
Contract Number 3341, for a total amount not to exceed $3,862,000; and
B. Approve a contingency of $386,200 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad
Wanke, Bruce Whitaker and Bonnie Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones
ABSTENTIONS:None
Director Johnathan Ryan Hernandez arrived at the meeting at 5:08 p.m.
7.APPROVAL OF COOPERATIVE AGREEMENT WITH THE CITY OF
FOUNTAIN VALLEY
2023-3005
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation which
included information on the current exit options and location details of OC San's current
and future Headquarters buildings, the limited accessibility, the Cooperative Agreement
with the City of Fountain Valley, and the changes to the estimated total project costs.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes June 7, 2023
Approve the Cooperative Agreement between Orange County Sanitation District and
the City of Fountain Valley for installation of a traffic signal and authorize its execution
and implementation.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Robert
Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie
Peat (Alternate)
NOES:None
ABSENT:Phil Hawkins and Steve Jones
ABSTENTIONS:None
INFORMATION ITEMS:
8.FY 2023-24 BUDGET UPDATE PRESENTATION 2023-3004
Originator: Wally Ritchie
Director of Finance Wally Ritchie provided a PowerPoint presentation recapping the
proposed FY 2023-24 budget update. The presentation included an overview of
revenue, rates, expenses, the Capital Improvement Program, and an overview of debt
service.
ITEM RECEIVED AS AN:
Information Item.
9.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES LABORATORY AND OCEAN MONITORING UPDATE
2023-2997
Originator: Lan Wiborg
Environmental Protection Manager Samuel Choi provided a PowerPoint presentation
regarding the Environmental Services Laboratory and Ocean Monitoring update. The
presentation included an overview of the Environmental Services Department,
environmental monitoring, accreditations, the Laboratory and Ocean Monitoring
Division, laboratory tests and instruments, the 2021-2022 OC Beach Report Card,
research and innovation, OC San partners, and public outreach.
ITEM RECEIVED AS AN:
Information Item.
10.STRATEGIC PLANNING - CORE VALUES 2023-3003
Originator: Rob Thompson
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OPERATIONS COMMITTEE Minutes June 7, 2023
Administration Manager Jennifer Cabral provided a PowerPoint presentation regarding
OC San's core values. The presentation also included an overview of upcoming topics
including the risk register to be presented to the Operations and Administration
Committees in July, the Strategic Plan draft for Board review in September, and
adoption of the Strategic Plan in November.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Goodman declared the meeting adjourned at 5:48 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, July 5, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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