Loading...
HomeMy WebLinkAbout06-07-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, June 7, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, June 7, 2023 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Goodman led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) ABSENT:Phil Hawkins and Steve Jones STAFF PRESENT: Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Sam Choi; Tanya Chong; Raul Cuellar; Rhea DeGuzman; Thys DeVries; Justin Fenton; Al Garcia; Valerie Ratto; Steve Speakman; Don Stokes; Eros Yong; and Ruth Zintzun were present in the Board Room. Martin Dix, Tina Knapp, Rob Michaels, Bob Tran, and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, Jesus Gaona Perez, and Jeff Mohr were present in the Board Room. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication regarding Item Nos. 7-9 had been provided to the Committee and made available to the public. REPORTS: Chair Goodman and Assistant General Manager Lorenzo Tyner did not provide reports. Page 1 of 6 OPERATIONS COMMITTEE Minutes June 7, 2023 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-3021 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Operations Committee held May 3, 2023. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None 2.INFLUENT PUMP STATION PLANT WATER PIPING REPAIR AT PLANT NO. 2, PROJECT NO. FR2-0029 2022-2619 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Influent Pump Station Plant Water Piping Repair at Plant No. 2, Project No. FR2-0029; B. Award a Construction Contract to W.A. Rasic Construction Company, Inc. for Influent Pump Station Plant Water Piping Repair at Plant No. 2, Project No. FR2-0029, for a total amount not to exceed $177,063; and C. Approve a contingency of $35,400 (20%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None 3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-2849 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 6 OPERATIONS COMMITTEE Minutes June 7, 2023 Receive and file the Engineering Program Contract Performance Report for the period ending March 31, 2023. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None 4.LIQUID OXYGEN (LOX) PURCHASE, SPECIFICATION NO. C-2023-1398BD 2023-3001 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Chemical Supplier Agreement to Airgas USA, LLC for the purchase of liquid oxygen, Specification No. C-2023-1398BD for the period beginning August 21, 2023 through August 20, 2024, for a unit price of $0.53 per centum cubic feet (ccf) delivered, plus applicable sales tax, for a total estimated annual amount of $912,000; with four one-year renewal options; and B. Authorize unit price adjustment of up to 15% annually using mutually acceptable price indices for subsequent agreement renewal periods. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None 5.MANHOLE REHABILITATION SERVICES, SPECIFICATION NO. S-2023-1391BD 2023-3022 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a General Services Contract to Ayala Engineering, Inc. to provide Manhole Rehabilitation Services, Specification No. S-2023-1391BD for a total amount not to exceed $881,750 for the period beginning July 1, 2023 through June 30, 2024, with four one-year renewal options; and B. Approve an annual contingency of $132,263 (15%). Page 3 of 6 OPERATIONS COMMITTEE Minutes June 7, 2023 AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None NON-CONSENT: 6.EPSA ELECTRICAL BUILDING AND DISTRIBUTION CENTER H HVAC SYSTEM REPLACEMENT AT PLANT NO. 2, PROJECT NO. SC22-01 2023-2952 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to Trane U.S. Inc. for the EPSA Electrical Building and Distribution Center H HVAC System Replacement at Plant No. 2, Project No. SC22-01, utilizing the Omnia Cooperative Purchasing Agreement, Contract Number 3341, for a total amount not to exceed $3,862,000; and B. Approve a contingency of $386,200 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins, Johnathan Ryan Hernandez and Steve Jones ABSTENTIONS:None Director Johnathan Ryan Hernandez arrived at the meeting at 5:08 p.m. 7.APPROVAL OF COOPERATIVE AGREEMENT WITH THE CITY OF FOUNTAIN VALLEY 2023-3005 Originator: Mike Dorman Director of Engineering Mike Dorman provided a PowerPoint presentation which included information on the current exit options and location details of OC San's current and future Headquarters buildings, the limited accessibility, the Cooperative Agreement with the City of Fountain Valley, and the changes to the estimated total project costs. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 4 of 6 OPERATIONS COMMITTEE Minutes June 7, 2023 Approve the Cooperative Agreement between Orange County Sanitation District and the City of Fountain Valley for installation of a traffic signal and authorize its execution and implementation. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker and Bonnie Peat (Alternate) NOES:None ABSENT:Phil Hawkins and Steve Jones ABSTENTIONS:None INFORMATION ITEMS: 8.FY 2023-24 BUDGET UPDATE PRESENTATION 2023-3004 Originator: Wally Ritchie Director of Finance Wally Ritchie provided a PowerPoint presentation recapping the proposed FY 2023-24 budget update. The presentation included an overview of revenue, rates, expenses, the Capital Improvement Program, and an overview of debt service. ITEM RECEIVED AS AN: Information Item. 9.ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES LABORATORY AND OCEAN MONITORING UPDATE 2023-2997 Originator: Lan Wiborg Environmental Protection Manager Samuel Choi provided a PowerPoint presentation regarding the Environmental Services Laboratory and Ocean Monitoring update. The presentation included an overview of the Environmental Services Department, environmental monitoring, accreditations, the Laboratory and Ocean Monitoring Division, laboratory tests and instruments, the 2021-2022 OC Beach Report Card, research and innovation, OC San partners, and public outreach. ITEM RECEIVED AS AN: Information Item. 10.STRATEGIC PLANNING - CORE VALUES 2023-3003 Originator: Rob Thompson Page 5 of 6 OPERATIONS COMMITTEE Minutes June 7, 2023 Administration Manager Jennifer Cabral provided a PowerPoint presentation regarding OC San's core values. The presentation also included an overview of upcoming topics including the risk register to be presented to the Operations and Administration Committees in July, the Strategic Plan draft for Board review in September, and adoption of the Strategic Plan in November. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Goodman declared the meeting adjourned at 5:48 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, July 5, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 6 of 6