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HomeMy WebLinkAbout05-24-2023 Board Meeting MinutesORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS MAY 24, 2023 Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes May 24, 2023 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Vice-Chairman Ryan Gallagher on Wednesday, May 24, 2023 at 6:00 p.m. in the Administration Building of the Orange County Sanitation District. Director Bruce Whitaker delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) ABSENT:Brad Avery, Farrah Khan, Schelly Sustarsic and Chad Wanke STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Raul Cuellar; Thys DeVries; Marianne Kleine; Rob Michaels; Valerie Ratto; Shallee Riley; Perla Rodriguez; Eros Yong; and Ruth Zintzun were present in the Board Room. Mo Abiodun; Jackie Castro; Beck Gass; and Tina Knapp were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Daniel Fears, Payne & Fears; and Jesus Gaona-Perez were present in the Board Room. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore read a letter addressed to the Board of Directors from Board Chairman Chad Wanke regarding Item No. 2. Ms. Lore also read the late communication regarding Item No. 6. SPECIAL PRESENTATIONS: 1.EMPLOYEE SERVICE AWARDS 2023-2963 Originator: Kelly Lore Vice-Chairman Gallagher thanked the following employees for their 20-years of service: Page 1 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 20-year Service Awards Arnold Lacap, Senior Mechanic - Division 880 Lourdes Luna, Human Resources Technician II - Division 160 Andrew Nau, Human Resources Supervisor - Division 160 REPORTS: Vice-Chair Gallagher reminded the Directors that last month the Strategic Plan update began with a quick overview of the policy areas and initiatives from General Manager Thompson. He also stated that this month Mr. Thompson presented on the levels of service. Vice-Chair Gallagher reminded the Directors that next month the core values will be discussed, followed by the risk register. Vice-Chair Gallagher stated that the presentations have been designed to allow for Directors to learn, ask questions, and understand the foundation and specifics included in the Strategic Plan. He stated that General Manager Thompson will open the floor to answer any questions or receive feedback to be incorporated into the next Strategic Plan. Vice-Chair Gallagher stated that Directors would receive talking points regarding OC San activities for use while reporting out to their councils, boards, and community groups. He encouraged the Directors to use this tool as a resource in an effort to communicate the activities at OC San. Vice-Chair Gallagher announced that the Steering Committee approved selections for the 2023 Honor Walk. The Committee approved two former employees, Mark Dubois and Jack Ellis; two former Board members, Larry Crandall and Jim Ferryman. Recipients will be honored at a ceremony at 3:30 p.m. on June 28 prior to the Steering Committee meeting. Invitations will be going out soon. General Manager Rob Thompson stated that since introduction letters to member agency’s elected leadership and management were sent, OC San has presented and/or provided tours for the cities of Newport Beach, Villa Park, Los Alamitos, Garden Grove, and Fountain Valley. Mr. Thompson announced that CWEA awarded OC San the Community Engagement and Outreach Project of the Year for OC San’s partnership with the Heritage Museum. Mr. Thompson reminded the Directors that OC San Administrative Offices will be closed for Memorial Day on Monday, May 29. ELECTIONS: 2. NOMINATIONS FOR CHAIRPERSON AND VICE CHAIRPERSON OF THE ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS 2023-2815 Originator: Kelly Lore General Counsel Brad Hogin provided instructions and facilitated the nomination and election process. Page 2 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 Mr. Hogin opened nominations for Chairperson of the Board of Directors. One nomination was received for the office of Chairperson. A motion, second, and unanimous approval to close nominations was received. With no further nominations, Chad Wanke was deemed elected as Chairman of the Board of Directors for the 2023/24 term. Mr. Hogin opened nominations for Vice-Chairperson of the Board of Directors. One nomination was received for the office of Vice-Chairperson. A motion, second, and unanimous approval to close nominations was received. With no further nominations, Ryan Gallagher was deemed elected as Vice-Chairman of the Board of Directors for the 2023/24 term. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None CONSENT CALENDAR: 3. APPROVAL OF MINUTES 2023-2949 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Special meeting of the Board of Directors held March 15, 2023 and the Regular meeting of the Board of Directors held April 26, 2023. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) Page 3 of 16 NOES: ABSENT: None Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS: None BOARD OF DIRECTORS Minutes May 24, 2023 RECEIVE AND FILE: 4. COMMITTEE MEETING MINUTES 2023-2725 Originator: Kelly Lore WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the Steering Committee Meeting held March 22, 2023 B. Minutes of the Operations Committee Meeting held April 5, 2023 C. Minutes of the Administration Committee Meeting held April 12, 2023 5. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF APRIL 2023 2023-2852 Originator: Wally Ritchie WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: Report of the Investment Transactions for the month of April 2023. OPERATIONS COMMITTEE: 6. APPROVE EASEMENT MODIFICATION WITH THE NAVY, PROJECT NO. 3-67 2023-2973 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve the First Amendment to Grant of Easement NF(R) - 13956 between the Orange County Sanitation District and the United States of America, Department of the Navy for the construction of Seal Beach Pump Station Replacement, Project No. 3-67, offset by improvements to other Department of the Navy facilities at the Naval Weapons Station, Seal Beach not to exceed $290,000 in a form approved by Special Counsel; and B. Direct the Clerk of the Board to accept and record the First Amendment to Grant of Easement NF(R) - 13956 with the Orange County Recorder’s Office. Page 4 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 7. AUDIOVISUAL NETWORK EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-2974 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order Contract to SHI International Corp (SHI) for the purchase of audiovisual network equipment for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the National Association of State Procurement Officials (NASPO) ValuePoint Data Communications Cooperative Agreement Contract No. AR3227 for a total amount not to exceed $205,447, plus freight and sales tax; and B. Approve a contingency of $20,545 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None Page 5 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 8. PROCESS CONTROL SYSTEMS UPGRADE, PROJECT NO. J-120 2023-2975 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order to CDW-G Corporation for the purchase of computers and monitors, for the Process System Control Upgrade, Project No. J-120, using the Sourcewell cooperative contract number 081419-CDW for a total amount not to exceed $334,058 plus applicable sales tax; and B. Approve a contingency of $33,406 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 9. COOPERATIVE PROCUREMENT WITH W.W. GRAINGER, INC.2023-2977 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Approve a Blanket Purchase Order with W.W. Grainger, Inc. (Grainger, Inc.) for the purchase of maintenance tools and supplies, utilizing the National Association of State Procurement Officials (NASPO) Master Agreement No. 8496, for the period beginning July 1, 2023, through June 30, 2024, for a total amount not to exceed $300,000. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None Page 6 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 10.TRICKLING FILTER A AND B CENTER ROTATING ASSEMBLIES REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP2-005 2023-2978 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a sole source General Services Contract to Jamison Engineering Contractors, Inc. for Trickling Filter A and B Center Rotating Assemblies Replacement at Plant No. 2, Project No. MP2-005, for a total amount not to exceed $494,600; and B. Approve a contingency of $49,460 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 11.GISLER-RED HILL INTERCEPTOR AND BAKER FORCE MAIN REHABILITATION, PROJECT NO. 7-65 2023-2979 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65; B. Approve a project budget increase of $11,100,000 for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a new total project budget of $55,500,000; C. Award a Construction Contract to Steve P. Rados, Inc. for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a total amount not to exceed $44,706,000; and D. Approve a contingency of $4,470,600 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) Page 7 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 12.GISLER-RED HILL INTERCEPTOR AND BAKER FORCE MAIN REHABILITATION, PROJECT NO. 7-65 2023-2980 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with CDM Smith Inc. to provide construction support services for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a total amount not to exceed $988,460; and B. Approve a contingency of $98,846 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None ADMINISTRATION COMMITTEE: 13.CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2023 2023-2993 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2023. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None Page 8 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 14.NINTEX WORKFLOW CLOUD SUBSCRIPTION RENEWAL 2023-2994 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order for a three-year contract with a term from July 18, 2023 through July 17, 2026 with Konica Minolta Business Solutions to renew OC San’s subscription for Nintex Workflow Cloud, payable annually, utilizing the Sourcewell State Contract: #090320-KON for a total amount not to exceed $386,928; and B. Approve a contingency of $38,693 (10%). AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 15.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST 2023-2995 Originator: Wally Ritchie MOVED, SECONDED, AND DULY CARRIED TO: Page 9 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of January 1, 2023 to March 31, 2023; and B. Approve the following additions to the pre-approved OEM Sole Source List: ·ADDITEL CORPORATION - Digital Pressure Test Gauges for Bay Bridge Pump Station ·AGILENT TECHNOLOGIES - Service and Preventative Maintenance of Gas Chromatograph Tandem Mass Spectrometer (CG-MS/MS) ·LINKEDIN - Online Recruiting Services ·LUXER ONE - Automated Locker Systems ·MANTECH - Biological Oxygen Demand (BOD) Estimator System for Monitoring and Analysis ·MOYNO - Pumps, Parts, and Grinders ·PULSAFEEDER - Pulsafeeder Engineered Products and Replacement Parts for Chemical Pump Station ·TELESTRA TECHNOLOGIES - Repair/Maintenance of Teledyne RDI Instruments ·UPLAND MFG - Maintenance Electric Cart Toolboxes ·WINDROCK INC - Service, Calibration, Repairs, and Training for all Windrock Products AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 16.TEMPORARY EMPLOYMENT SERVICES 2023-2996 Originator: Laura Maravilla MOVED, SECONDED, AND DULY CARRIED TO: Page 10 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 A. Approve Temporary Employment Services Contracts, Specification No. S-2023-1388BD, for the period beginning July 1, 2023 through June 30, 2026 with two one-year renewal options, to the following: 1. Project Partners, Inc. 2. AppleOne Inc. dba AppleOne Employment Services (previously Howroyd-Wright Employment Agency Inc.) 3. CathyJon Enterprises, Inc. dba HB Staffing 4. Advanced Resources, LLC 5. SoftHQ, Inc. 6. Astrix Software Technology, Inc. 7. Compu-Vision Consulting Inc. 8. 22nd Century Technologies, Inc. 9. Harvest Technical Services, Inc. 10. Emploi Group Inc. dba AtWork Personnel Services B. Approve the combined not to exceed amounts for all service contracts to meet the Board approved annual budget for Temporary Employment Services, which is $578,400 for FY 2023-24; C. Approve an annual contingency of 10%; and D. Authorize the General Manager to add or remove staffing firms from the available qualified pool, as needed, to meet work requirements identified by the Human Resources Department. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None STEERING COMMITTEE: 17.2023-2026 CONTRIBUTION TO THE CENTER FOR DEMOGRAPHIC RESEARCH 2023-3010 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Page 11 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 Approve and authorize the General Manager to execute a three-year Memorandum of Understanding with California State University Fullerton Auxiliary Services Corporation for the continued operation of the Center for Demographic Research for the period July 1, 2023 through June 30, 2026, for a total amount not to exceed $207,872. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 18.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF APRIL 2023 2023-3011 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Legislative Affairs Update for the month of April 2023. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 19.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF APRIL 2023 2023-3012 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Public Affairs Update for the month of April 2023. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None Page 12 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 20.FURNITURE, FIXTURES, AND EQUIPMENT PURCHASE UPDATED APPROVAL FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-3014 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: A. Rescind approval of a Purchase Order Contract to GM Business Interiors (GMBI) for the purchase of furniture for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the County of Orange Regional Cooperative Agreement No. RCA-017-22010154 for a total amount not to exceed $3,907,183 including freight and sales tax and a contingency of $39,072 (1%); and B. Approve a Purchase Order Contract to PeopleSpace, Inc. for the purchase of furniture for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the cooperative contract with the County of Orange Regional Cooperative Agreement No. RCA-017-22010154, the National Cooperative Purchasing Alliance (NCPA) Agreement Nos. 07-43 and 07-84, and OMNIA Contract No. R191803 for a total amount not to exceed $4,995,819 including freight and sales tax. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None NON-CONSENT: 21.PROPOSED ORDINANCE NO. OC SAN-58A AMENDING ORDINANCE NO. OC SAN-58 TO CORRECT AN ERROR IN THE TABLE OF SECTION 2.03(B)(1) 2023-3013 Originator: Wally Ritchie Director of Finance Wally Ritchie provided an overview of the proposed Ordinance. MOVED, SECONDED, AND DULY CARRIED TO: Page 13 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 A. Motion to read Ordinance No. OC SAN-58A by title only and waive first reading of said entire Ordinance; B. Introduce Ordinance No. OC SAN-58A, entitled: “An Ordinance of the Board of Directors of Orange County Sanitation District, Amending Ordinance No. OC SAN-58 to correct an error in the table of Section 2.03(B)(1)”; C. Set June 28, 2023 as the date for the second reading of Ordinance No. OC SAN-58A”; and D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None 22.MASTER RETAIL NATURAL GAS SUPPLY AGREEMENTS, SPECIFICATION NO. C-2023-1400BD 2023-3016 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve and authorize the General Manager and Purchasing Manager to enter into Master Retail Natural Gas Supply Agreements, in a form approved by General Counsel, for the purchase of Natural Gas, per Specification No. C-2023-1400BD, with: ·Constellation NewEnergy - Gas Division, LLC, and ·Direct Energy Business; and B. Delegate and authorize the General Manager and Purchasing Manager to enter into a long-term Transaction Agreement, in a form approved by General Counsel, with one of the following natural gas providers: ·Constellation NewEnergy - Gas Division, LLC, or ·Direct Energy Business Page 14 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 AYES:Pat Burns, Doug Chaffee, Jon Dumitru, Rose Espinoza, Stephen Faessel, Ryan Gallagher, Glenn Grandis, Phil Hawkins, Steve Jones, Christine Marick, Scott Minikus, Jordan Nefulda, Andrew Nguyen, Robert Ooten, Robbie Pitts, David Shawver, Susan Sonne, Bruce Whitaker, John Withers and Debbie Baker (Alternate) NOES:None ABSENT:Brad Avery, Johnathan Ryan Hernandez, Farrah Khan, Schelly Sustarsic and Chad Wanke ABSTENTIONS:None INFORMATION ITEMS: 23.STRATEGIC PLAN FEEDBACK 2023-2991 Originator: Rob Thompson General Manager Thompson requested feedback and ideas to consider for the Strategic Plan from the Directors. Mr. Thompson also provided an overview of the food waste management collaboration opportunity currently in pursuit. He mentioned that he met with Director of Orange County Waste and Recycling (OCWR) Tom Koutroulis regarding the possibility of a partnership between OCWR and Orange County Publicly Owned Treatment Works Digester Owners to develop a unified set of specifications for food waste slurry and the possibility of accepting food waste into existing or future digesters. ITEM RECEIVED AS AN: Information Item. Director Johnathan Ryan Hernandez arrived at the meeting at 6:28 p.m. AB 1234 DISCLOSURE REPORTS: The following reports were provided: Director Stephen Faessel on his recent attendance at the meetings of ISDOC, Director Jon Dumitru on his attendance at the recent meetings of NWRI, and Director David Shawver on his recent attendance at the OCCOG meeting. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). The Board convened in closed session at 6:34 p.m. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. Page 15 of 16 BOARD OF DIRECTORS Minutes May 24, 2023 CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(1) 2023-3009 CONVENED IN CLOSED SESSION: Number of Cases: 2 A. Arlin Blazevic v. Orange County Sanitation District; Natasha Dubrovski; Lorenzo Tyner; and Does 1-100, inclusive, Superior Court of California, County of Orange, Case No. 30-2020-01149812-CU-WT-CJC; and B. Raul Palazuelos v. Orange County Sanitation District, a government entity; Richard Kwiecien, an individual; and Does 1 through 100, inclusive. Superior Court of California, County of Orange, Case No. 30-2021-01217839-CU-OE-CJC. RECONVENED IN REGULAR SESSION. The Board reconvened in regular session at 6:55 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: At 6:56 p.m., Vice-Chairman Gallagher adjourned the meeting until the next Regular Meeting of the Board of Directors to be held on Wednesday, June 28, 2023 at 6:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 16 of 16