HomeMy WebLinkAbout05-10-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, May 10, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, May 10,
2023 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District.
Director Robbie Pitts led the pledge of allegiance.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Pat Burns, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine
Marick, Andrew Nguyen, Robbie Pitts, David Shawver and Chad
Wanke
ABSENT:Rose Espinoza, Jordan Nefulda, Susan Sonne and John Withers
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human
Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director
of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Jennifer Cabral; Mortimer Caparas; Tanya Chong; Sam Choi; Rhea DeGuzman; Thys
DeVries; Justin Fenton; Al Garcia; Rob Michaels; Shallee Milligan; and Ruth Zintzun were
present in the Board Room. Tina Knapp and Thomas Vu were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Rob Lowe, Alliant, were present in
the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick did not provide a report.
General Manager Rob Thompson introduced Assistant General Manager Lorenzo Tyner who
stated that after the recent adoption of Ordinance No. OC SAN-58, a minor error was found
and, therefore, an amendment to the Ordinance will be brought back to the Board in June and
July for correction. This change will not impact the effective date of the rate increase.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-2951
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Special meeting of the Administration Committee held April 12,
2023.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, Robbie Pitts, David Shawver and Chad Wanke
NOES:None
ABSENT:Rose Espinoza, Farrah Khan, Jordan Nefulda, Susan Sonne and
John Withers
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2023
2023-2856
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2023.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, Robbie Pitts, David Shawver and Chad Wanke
NOES:None
ABSENT:Rose Espinoza, Farrah Khan, Jordan Nefulda, Susan Sonne and
John Withers
ABSTENTIONS:None
3.NINTEX WORKFLOW CLOUD SUBSCRIPTION RENEWAL 2023-2931
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
A. Approve a Purchase Order for a three-year contract with a term from July 18,
2023 through July 17, 2026 with Konica Minolta Business Solutions to renew OC
San’s subscription for Nintex Workflow Cloud, payable annually, utilizing the
Sourcewell State Contract: #090320-KON for a total amount not to exceed
$386,928; and
B. Approve a contingency of $38,693 (10%).
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, Robbie Pitts, David Shawver and Chad Wanke
NOES:None
ABSENT:Rose Espinoza, Farrah Khan, Jordan Nefulda, Susan Sonne and
John Withers
ABSTENTIONS:None
4. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2023-2936
Originator: Wally Ritchie
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of January 1, 2023 to March 31,
2023; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
·ADDITEL CORPORATION - Digital Pressure Test Gauges for Bay Bridge
Pump Station
·AGILENT TECHNOLOGIES - Service and Preventative Maintenance of Gas
Chromatograph Tandem Mass Spectrometer (CG-MS/MS)
·LINKEDIN - Online Recruiting Services
·LUXER ONE - Automated Locker Systems
·MANTECH - Biological Oxygen Demand (BOD) Estimator System for
Monitoring and Analysis
·MOYNO - Pumps, Parts, and Grinders
·PULSAFEEDER - Pulsafeeder Engineered Products and Replacement Parts
for Chemical Pump Station
·TELESTRA TECHNOLOGIES - Repair/Maintenance of Teledyne RDI
Instruments
·UPLAND MFG - Maintenance Electric Cart Toolboxes
·WINDROCK INC - Service, Calibration, Repairs, and Training for all
Windrock Products
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ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, Robbie Pitts, David Shawver and Chad Wanke
NOES:None
ABSENT:Rose Espinoza, Farrah Khan, Jordan Nefulda, Susan Sonne and
John Withers
ABSTENTIONS:None
NON-CONSENT:
5.TEMPORARY EMPLOYMENT SERVICES 2023-2950
Originator: Laura Maravilla
Director of Human Resources Laura Maravilla provided a brief introduction and
explanation of the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A.Approve Temporary Employment Services Contracts, Specification No.
S-2023-1388BD, for the period beginning July 1, 2023 through June 30, 2026
with two one-year renewal options, to the following:
Project Partners, Inc.
Howroyd-Wright Employment Agency, Inc.
CathyJon Enterprises, Inc. dba: HB Staffing
Advanced Resources, LLC
SoftHQ, Inc.
Astrix Software Technology, Inc.
Compu-Vision Consulting Inc.
22nd Century Technologies, Inc.
Harvest Technical Services, Inc.
EMPLOI GROUP INC.
B. Approve the combined not to exceed amounts for all service contracts to meet
the Board approved annual budget for Temporary Employment Services, which
is $578,400 for FY 2023-24;
C. Approve an annual contingency of 10%; and
D. Authorize the General Manager to add or remove staffing firms from the
available qualified pool, as needed, to meet work requirements identified by the
Human Resources Department.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, Robbie Pitts, David Shawver and Chad Wanke
NOES:None
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ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
ABSENT:Rose Espinoza, Farrah Khan, Jordan Nefulda, Susan Sonne and
John Withers
ABSTENTIONS:None
Director Farrah Khan arrived at the meeting at 5:32 p.m.
INFORMATION ITEMS:
6. INSURANCE UPDATE 2023-2872
Originator: Wally Ritchie
Alliant Representative Robert Lowe provided a PowerPoint presentation and reviewed
updates of the insurance market and renewal expectations. The presentation included
information regarding market pressures and conditions, trends and valuation, the cyber
renewal outlook, and workers compensation. Mr. Lowe responded to questions from
the Committee regarding the losses due to a claim, the 36% overall increase mostly
based on the cost of reinsurance and market conditions, investments in infrastructure,
earthquake insurance, and discussed options in deductibles.
ITEM RECEIVED AS AN:
Information Item.
7. CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY
2023-24
2023-2968
Originator: Mike Dorman
Engineering Manager Justin Fenton and Director of Finance Wally Ritchie provided a
PowerPoint presentation regarding the Capital Improvement Program (CIP) FY
2023-24 Budget Update which included an overview of the CIP budget book, the FY
2023-24 budget update, the CIP, CIP activities, the FY 2022-23 CIP performance, the
10-year net CIP outlay, the total CIP budget authority, new projects, top budget
increases and decreases, potential budget risks, 10-year net CIP outlay, projected FY
2023-24 net CIP outlay, and an overview of the 20-year net CIP outlay.
ITEM RECEIVED AS AN:
Information Item.
8. PROPOSED CHANGES TO THE PURCHASING ORDINANCE NO. OC
SAN-56
2023-2969
Originator: Wally Ritchie
Mr. Ritchie introduced Purchasing and Contracts Manager Ruth Zintzun who provided
a brief report regarding proposed changes to Purchasing Ordinance No. OC SAN-56.
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ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
ITEM RECEIVED AS AN:
Information Item.
9.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2023-2967
Originator: Mike Dorman
Director of Engineering Mike Dorman provided a PowerPoint presentation regarding
the Headquarters Complex at Plant No. 1 project which included an overview of the
project site, the site plan, the main and lobby entrances, employee workspace, an
overview of changes since the last update, upcoming activities, the procurement and
project status, and accessing the live camera feed. Mr. Thompson provided information
regarding the bridge installation, access, and branding.
ITEM RECEIVED AS AN:
Information Item.
10.STRATEGIC PLANNING LEVELS OF SERVICE 2023-2970
Originator: Rob Thompson
Mr. Thompson provided a PowerPoint presentation reviewing OC San's levels of
service which included an overview of the commitment to rate payers, regulators,
employees, Board of Directors, and stakeholders; the four categories monitored:
environmental stewardship, wastewater management, business principles, and
workplace environment; and the upcoming Committee meeting topics of discussion
which include the core values and the risk register.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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ADMINISTRATION
COMMITTEE
Minutes May 10, 2023
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 6:36 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, June 14, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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