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Home My WebLink About05-03-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, May 3, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, May 3, 2023 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) ABSENT:Brad Avery STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Wally Ritchie, Director of Finance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral; Tanya Chong; Raul Cuellar; Marianne DeGuzman; Thys DeVries; Brian Engeln; Justin Fenton; Al Garcia; Marianne Klein; Valerie Ratto; Don Stokes; Eros Yong; and Ruth Zintzun were present in the Board Room. Elisha Back; Martin Dix; Tina Knapp; Richard Leon; Diane Marzano; Rob Michaels; Giti Radvar; and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Jesus Gaona Perez were present in the Board Room. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore announced late communication regarding Item Nos. 12 & 13 and stated that the documents were provided to the Committee and made available to the public today. REPORTS: Chair Goodman and General Manager Rob Thompson did not provide a report. Page 1 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-2930 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Special meeting of the Operations Committee held April 5, 2023. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None 2.APPROVE EASEMENT MODIFICATION WITH THE NAVY, PROJECT NO. 3-67 2022-2527 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve the First Amendment to Grant of Easement NF(R) - 13956 between the Orange County Sanitation District and the United States of America, Department of the Navy for the construction of Seal Beach Pump Station Replacement, Project No. 3-67, offset by improvements to other Department of the Navy facilities at the Naval Weapons Station, Seal Beach not to exceed $290,000 in a form approved by Special Counsel; and B. Direct the Clerk of the Board to accept and record the First Amendment to Grant of Easement NF(R) - 13956 with the Orange County Recorder’s Office. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None Page 2 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 3.AUDIOVISUAL NETWORK EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-2903 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to SHI International Corp (SHI) for the purchase of audiovisual network equipment for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the National Association of State Procurement Officials (NASPO) ValuePoint Data Communications Cooperative Agreement Contract No. AR3227 for a total amount not to exceed $205,447, plus freight and sales tax; and B. Approve a contingency of $20,545 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None 4.PROCESS CONTROL SYSTEMS UPGRADE, PROJECT NO. J-120 2023-2916 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to CDW-G Corporation for the purchase of computers and monitors, for the Process System Control Upgrade, Project No. J-120, using the Sourcewell cooperative contract number 081419-CDW for a total amount not to exceed $334,058 plus applicable sales tax; and B. Approve a contingency of $33,406 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None Page 3 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 5.PROCUREMENT BLANKET PURCHASE ORDER WITH MCMASTER-CARR 2023-2905 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Blanket Purchase Order with McMaster-Carr (McMaster) for the purchase of maintenance tools and supplies for the period beginning July 1, 2023, through June 30, 2024, for a total amount not to exceed $175,000 per year; and B. Approve four (4) optional one-year renewal periods in the amount of $175,000 per year. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None 6.COOPERATIVE PROCUREMENT WITH W.W. GRAINGER, INC. 2023-2720 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Blanket Purchase Order with W.W. Grainger, Inc. (Grainger, Inc.) for the purchase of maintenance tools and supplies, utilizing the National Association of State Procurement Officials (NASPO) Master Agreement No. 8496, for the period beginning July 1, 2023, through June 30, 2024, for a total amount not to exceed $300,000. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None Page 4 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 7.TRICKLING FILTER A AND B CENTER ROTATING ASSEMBLIES REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP2-005 2023-2907 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a sole source General Services Contract to Jamison Engineering Contractors, Inc. for Trickling Filter A and B Center Rotating Assemblies Replacement at Plant No. 2, Project No. MP2-005, for a total amount not to exceed $494,600; and B. Approve a contingency of $49,460 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None 8.QUARTERLY ODOR COMPLAINT REPORT 2023-2921 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2022-23 Third Quarter Odor Complaint Report. AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery and Johnathan Ryan Hernandez ABSTENTIONS:None Director Johnathan Ryan Hernandez arrived at the meeting at 5:15 p.m. Page 5 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 NON-CONSENT: 9.GISLER-RED HILL INTERCEPTOR AND BAKER FORCE MAIN REHABILITATION, PROJECT NO. 7-65 2022-2457 Originator: Mike Dorman Engineering Supervisor Marianne Klein provided a PowerPoint presentation which described the project location, the condition and driver of the project, bid results & evaluation, and the request for additional funds. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65; B. Approve a project budget increase of $11,100,000 for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a new total project budget of $55,500,000; C. Award a Construction Contract to Steve P. Rados, Inc. for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a total amount not to exceed $44,706,000; and D. Approve a contingency of $4,470,600 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery ABSTENTIONS:None 10.GISLER-RED HILL INTERCEPTOR AND BAKER FORCE MAIN REHABILITATION, PROJECT NO. 7-65 2022-2421 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 6 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 A. Approve a Professional Construction Services Agreement with CDM Smith, Inc. to provide construction support services for Gisler-Red Hill Interceptor and Baker Force Main Rehabilitation, Project No. 7-65, for a total amount not to exceed $988,460; and B. Approve a contingency of $98,846 (10%). AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Robert Ooten, Schelly Sustarsic, Chad Wanke, Bruce Whitaker, Tom Lindsey (Alternate) and Bonnie Peat (Alternate) NOES:None ABSENT:Brad Avery ABSTENTIONS:None INFORMATION ITEMS: 11.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2023-2848 Originator: Mike Dorman Director of Engineering Mike Dorman provided a PowerPoint presentation regarding the Headquarters Complex at Plant No. 1 project. The presentation included an overview of the project site, the site plan, the main and lobby entrances, the employee workspace, a comparison from the last update to now, upcoming activities, the procurement and project status, and an overview of the live camera feed. ITEM RECEIVED AS AN: Information Item. Director Bruce Whitaker departed the meeting at 5:40 p.m. 12.CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY 2023-24 2023-2763 Originator: Mike Dorman Engineering Manager Justin Fenton and Director of Finance Wally Ritchie provided a PowerPoint presentation regarding the Capital Improvement Program (CIP) FY 2023-24 Budget Update which included an overview of the CIP budget book, the FY 2023-24 budget update, the CIP, CIP activities, the FY 2022-23 CIP performance, the 10-year net CIP outlay, the total CIP budget authority, new projects, top budget increases and decreases, potential budget risks, 10-year net CIP outlay, projected FY 2023-24 net CIP outlay, and an overview of the 20-year net CIP outlay. Page 7 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 ITEM RECEIVED AS AN: Information Item. 13.PROPOSED CHANGES TO THE PURCHASING ORDINANCE NO. OC SAN-56 2023-2890 Originator: Wally Ritchie Mr. Ritchie introduced Purchasing and Contracts Manager Ruth Zintzun who provided a brief report regarding proposed changes to Purchasing Ordinance No. OC SAN-56. ITEM RECEIVED AS AN: Information Item. 14.STRATEGIC PLANNING LEVELS OF SERVICE 2023-2937 Originator: Rob Thompson General Manager Thompson provided a PowerPoint presentation reviewing the Orange County Sanitation District's levels of service which included an overview of the commitment to rate payers, regulators, employees, Board of Directors, and stakeholders; the four categories monitored: environmental stewardship, wastewater management, business principles, and workplace environment; and the upcoming Committee meeting topics of discussion which include the core values and the risk register. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 8 of 9 OPERATIONS COMMITTEE Minutes May 3, 2023 ADJOURNMENT: Chair Goodman declared the meeting adjourned at 6:29 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, June 7, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 9 of 9