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HomeMy WebLinkAbout04-26-2023 Steering Committee MinutesOrange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, April 26, 2023 5:00 PM Conference Room A Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, April 26, 2023 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick, John Withers and Jon Dumitru ABSENT:Pat Burns STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Acting Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Thys DeVries; Perla Rodriguez; and Ruth Zintzun were present in Conference Room A. Lan Wiborg, Director of Environmental Services; Mo Abiodun; Justin Fenton; Tina Knapp; Anni Larkins; Valerie Ratto; and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Conference Room. Eric O'Donnell and Cori Takkinen, Townsend Public Affairs; and Eric Sapirstein, ENS, were present telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke announced that he had recently chosen three members of the Steering Committee (Ryan Gallagher, Jon Dumitru, and Christine Marick) to serve on an informal Legal Services Ad Hoc Committee along with staff. He stated the Committee was created to study, interview firms, and recommend as-needed legal services to support Human Resources in employment related cases. Vice-Chair Ryan Gallagher provided a brief update on the status and progress of the Committee which had recently met and reviewed the scope of the Committee and staff's proposed options for soliciting firms through various processes consistent with OC San's Page 1 of 5 STEERING COMMITTEE Minutes April 26, 2023 Purchasing Ordinance. He stated that staff will develop and recommend a solicitation document which will be reviewed by the Committee in June. General Manager Rob Thompson introduced the newest members of the Executive Management Team, Director of Engineering Mike Dorman and Director of Finance Wally Ritchie. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-2901 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve minutes of the Regular meeting of the Steering Committee held March 22, 2023. AYES:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick and Jon Dumitru NOES:None ABSENT:Pat Burns and John Withers ABSTENTIONS:None 2.PUBLIC AFFAIRS UPDATE FOR THE MONTH OF MARCH 2023 2023-2922 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Public Affairs Update for the month of March 2023. AYES:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick and Jon Dumitru NOES:None ABSENT:Pat Burns and John Withers ABSTENTIONS:None 3.LEGISLATIVE AFFAIRS UPDATE FOR THE MONTH OF MARCH 2023 2023-2923 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Legislative Affairs Update for the month of March 2023. Page 2 of 5 STEERING COMMITTEE Minutes April 26, 2023 AYES:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick and Jon Dumitru NOES:None ABSENT:Pat Burns and John Withers ABSTENTIONS:None Director John Withers arrived at the meeting at approximately 5:09 p.m. NON-CONSENT: 4.WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, PROJECT NO. 3-62 2023-2920 Originator: Mike Dorman Engineering Manager Raul Cuellar presented a PowerPoint presentation which provided information regarding the location and nature of the project, the extensive construction changes and damages, scheduling, and the necessary contingency request. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a project budget increase of $900,000 for Westminster Boulevard Force Main Replacement, Project No. 3-62, for a new total project budget of $43,900,000; and B. Approve a contingency increase of $1,109,720 (4%) to the existing Construction Agreement with Teichert Energy & Utilities Group, Inc. for Westminster Boulevard Force Main Replacement, Project No. 3-62, for a new total contingency amount of $3,884,020 (14%). AYES:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick, John Withers and Jon Dumitru NOES:None ABSENT:Pat Burns ABSTENTIONS:None 5.LETTERS OF SUPPORT FOR: AB 727, AB 334, AB 246, AND AB 234 2023-2924 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Page 3 of 5 STEERING COMMITTEE Minutes April 26, 2023 Approve Letters of Support for: A.Assembly Bill 727 (Weber) B.Assembly Bill 334 (Rubio) C.Assembly Bill 246 (Papan) D.Assembly Bill 234 (Bauer-Kahan) AYES:Chad Wanke, Ryan Gallagher, Marshall Goodman, Christine Marick, John Withers and Jon Dumitru NOES:None ABSENT:Pat Burns ABSTENTIONS:None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). The Committee convened in closed session at 5:18 p.m. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(1) 2023-2919 CONVENED IN CLOSED SESSION: Number of Cases: 1 Gilbert Barela v. Orange County Sanitation District; Steve Thornburg; Roy Reynolds; and Does 1-100, inclusive. Superior Court of California, County of Orange, Case No. 30-2021-01220927-CU-WT-CJC. RECONVENED IN REGULAR SESSION. The Committee reconvened in regular session at 5:24 p.m. Page 4 of 5 STEERING COMMITTEE Minutes April 26, 2023 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin stated there was no reportable action. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the meeting adjourned at 5:25 p.m. to the next Regular Steering Committee meeting to be held on Wednesday, May 24, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5