HomeMy WebLinkAbout04-12-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, April 12, 2023
3:00 PM
Plant No. 2 - Operations Center
22212 Brookhurst Street
Huntington Beach, CA 92646
(714) 593-7433
SPECIAL MEETING - EARLY START TIME (Alternate Location - Plant No. 2)
CALL TO ORDER
A special meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, April 12,
2023 at 3:00 p.m. in the Operations Center at Plant No. 2 of the Orange County Sanitation
District.
RECESS - TOUR OF PLANT NO. 2
Chair Marick recessed the meeting at 3:01 p.m. to proceed to the tour of Plant No. 2.
RECONVENE
Chair Marick reconvened the meeting of the Administration Committee at 5:00 p.m.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts, David Shawver, Susan Sonne and Chad Wanke
ABSENT:John Withers
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Michael Dorman, Acting Director of Engineering; Laura Maravilla, Director of
Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg,
Director of Environmental Services; Wally Ritchie, Director of Finance; Kelly Lore, Clerk of the
Board; Jennifer Cabral; Mortimer Caparas; Sam Choi; Thys DeVries; Al Garcia; Rob
Michaels; and Ruth Zintzun were present in the Operations Center. Tina Knapp, Violet
Renick, Joseph Manzella, Perla Rodriguez, and Thomas Vu were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Alternate Director Gracey Van Der
Mark were present in the Operations Center.
PUBLIC COMMENTS:
None.
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ADMINISTRATION
COMMITTEE
Minutes April 12, 2023
REPORTS:
Chair Marick reminded the Directors of the upcoming Honor Walk event which will be held on
June 28, 2023 at 4:00 p.m. and stated if anyone had a nomination for a former Board
Member recipient to complete the nomination form and return it to the Clerk.
General Manager Rob Thompson introduced Assistant General Manager Lorenzo Tyner who
announced that Wally Ritchie was promoted to Director of Finance.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2023-2899
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Administration Committee held March
8, 2023.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts and Chad Wanke
NOES:None
ABSENT:David Shawver, Susan Sonne and John Withers
ABSTENTIONS:None
2. REPLACEMENT OF CONDUCTIVITY-TEMPERATURE-DEPTH (CTD)
WATER QUALITY SAMPLING SYSTEM FOR OCEAN MONITORING
2023-2898
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a sole source purchase order to Sea-Bird Electronics, Inc. for a
conductivity-temperature-depth water quality sampling system in the amount of
$156,001, plus applicable sales tax, and
B. Approve a contingency of $7,800 (5%).
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts and Chad Wanke
NOES:None
ABSENT:David Shawver, Susan Sonne and John Withers
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes April 12, 2023
3.TRIPLE QUADRUPOLE GAS CHROMATOGRAPH MASS
SPECTROMETER (TQ-GC/MS)
2023-2900
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a purchase order to VWR for the purchase of a Triple Quadrupole Gas
Chromatograph Mass Spectrometer (TQ-GC/MS) System using the National
Association of State Procurement Officers (NASPO) Agreement No. MA16000234-2 for
a total amount not to exceed $295,649 which includes installation and training, 2-year
extended warranty, sales tax, and freight.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts and Chad Wanke
NOES:None
ABSENT:David Shawver, Susan Sonne and John Withers
ABSTENTIONS:None
Directors Susan Sonne and David Shawver arrived at the meeting at 5:05 p.m.
NON-CONSENT:
4.INSURANCE BROKER SERVICES 2023-2871
Originator: Lorenzo Tyner
Director of Finance Wally Ritchie provided a brief presentation on the selection process
and responded to questions regarding the lack of bidders due to the specialized nature
of OC San's insurance program.
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a Professional Consultant Services Agreement to Alliant Insurance Services,
Inc. to provide Insurance Broker of Record Services, Specification No.
CS-2022-1359BD for a total amount not to exceed $150,000 for the period beginning
July 1, 2023 through June 30, 2024; with four (4) one-year renewal options.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts, David Shawver, Susan Sonne and Chad Wanke
NOES:None
ABSENT:John Withers
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes April 12, 2023
INFORMATION ITEMS:
5. FY 2023-24 OPERATING BUDGET UPDATE EXPENDITURES 2023-2870
Originator: Lorenzo Tyner
Mr. Ritchie provided a PowerPoint presentation regarding the FY 2023-24 Operating
Budget Update and reviewed the late communication provided to the Directors.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Director of Human Resources Laura Maravilla introduced Thys DeVries who was recently
promoted to Human Resources Manager.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 5:17 p.m. until the regular Administration
Committee meeting to be held on Wednesday, May 10, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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