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HomeMy WebLinkAbout04-12-2023 Administration Committee MinutesOrange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, April 12, 2023 3:00 PM Plant No. 2 - Operations Center 22212 Brookhurst Street Huntington Beach, CA 92646 (714) 593-7433 SPECIAL MEETING - EARLY START TIME (Alternate Location - Plant No. 2) CALL TO ORDER A special meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairwoman Christine Marick on Wednesday, April 12, 2023 at 3:00 p.m. in the Operations Center at Plant No. 2 of the Orange County Sanitation District. RECESS - TOUR OF PLANT NO. 2 Chair Marick recessed the meeting at 3:01 p.m. to proceed to the tour of Plant No. 2. RECONVENE Chair Marick reconvened the meeting of the Administration Committee at 5:00 p.m. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne and Chad Wanke ABSENT:John Withers STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Michael Dorman, Acting Director of Engineering; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Wally Ritchie, Director of Finance; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mortimer Caparas; Sam Choi; Thys DeVries; Al Garcia; Rob Michaels; and Ruth Zintzun were present in the Operations Center. Tina Knapp, Violet Renick, Joseph Manzella, Perla Rodriguez, and Thomas Vu were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Alternate Director Gracey Van Der Mark were present in the Operations Center. PUBLIC COMMENTS: None. Page 1 of 4 ADMINISTRATION COMMITTEE Minutes April 12, 2023 REPORTS: Chair Marick reminded the Directors of the upcoming Honor Walk event which will be held on June 28, 2023 at 4:00 p.m. and stated if anyone had a nomination for a former Board Member recipient to complete the nomination form and return it to the Clerk. General Manager Rob Thompson introduced Assistant General Manager Lorenzo Tyner who announced that Wally Ritchie was promoted to Director of Finance. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2023-2899 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Administration Committee held March 8, 2023. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts and Chad Wanke NOES:None ABSENT:David Shawver, Susan Sonne and John Withers ABSTENTIONS:None 2. REPLACEMENT OF CONDUCTIVITY-TEMPERATURE-DEPTH (CTD) WATER QUALITY SAMPLING SYSTEM FOR OCEAN MONITORING 2023-2898 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a sole source purchase order to Sea-Bird Electronics, Inc. for a conductivity-temperature-depth water quality sampling system in the amount of $156,001, plus applicable sales tax, and B. Approve a contingency of $7,800 (5%). AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts and Chad Wanke NOES:None ABSENT:David Shawver, Susan Sonne and John Withers ABSTENTIONS:None Page 2 of 4 ADMINISTRATION COMMITTEE Minutes April 12, 2023 3.TRIPLE QUADRUPOLE GAS CHROMATOGRAPH MASS SPECTROMETER (TQ-GC/MS) 2023-2900 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a purchase order to VWR for the purchase of a Triple Quadrupole Gas Chromatograph Mass Spectrometer (TQ-GC/MS) System using the National Association of State Procurement Officers (NASPO) Agreement No. MA16000234-2 for a total amount not to exceed $295,649 which includes installation and training, 2-year extended warranty, sales tax, and freight. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts and Chad Wanke NOES:None ABSENT:David Shawver, Susan Sonne and John Withers ABSTENTIONS:None Directors Susan Sonne and David Shawver arrived at the meeting at 5:05 p.m. NON-CONSENT: 4.INSURANCE BROKER SERVICES 2023-2871 Originator: Lorenzo Tyner Director of Finance Wally Ritchie provided a brief presentation on the selection process and responded to questions regarding the lack of bidders due to the specialized nature of OC San's insurance program. MOVED, SECONDED, AND DULY CARRIED TO: Approve a Professional Consultant Services Agreement to Alliant Insurance Services, Inc. to provide Insurance Broker of Record Services, Specification No. CS-2022-1359BD for a total amount not to exceed $150,000 for the period beginning July 1, 2023 through June 30, 2024; with four (4) one-year renewal options. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne and Chad Wanke NOES:None ABSENT:John Withers ABSTENTIONS:None Page 3 of 4 ADMINISTRATION COMMITTEE Minutes April 12, 2023 INFORMATION ITEMS: 5. FY 2023-24 OPERATING BUDGET UPDATE EXPENDITURES 2023-2870 Originator: Lorenzo Tyner Mr. Ritchie provided a PowerPoint presentation regarding the FY 2023-24 Operating Budget Update and reviewed the late communication provided to the Directors. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: Director of Human Resources Laura Maravilla introduced Thys DeVries who was recently promoted to Human Resources Manager. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Marick declared the meeting adjourned at 5:17 p.m. until the regular Administration Committee meeting to be held on Wednesday, May 10, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 4 of 4