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HomeMy WebLinkAbout04-05-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, April 5, 2023 3:00 PM Plant No. 2 - Operations Center 22212 Brookhurst Street Huntington Beach, CA 92646 (714) 593-7433 SPECIAL MEETING - EARLY START TIME (Alternate Location - Plant No. 2) CALL TO ORDER A special meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, April 5, 2023 at 3:00 p.m. in the Operations Center at Plant No. 2 of the Orange County Sanitation District. RECESS - TOUR OF PLANT NO. 2 Chair Goodman recessed the meeting at 3:01 p.m. to proceed to the tour of Plant No. 2. Director Stephen Faessel attended the tour portion of the meeting and departed at approximately 4:15 p.m., prior to the meeting reconvening. RECONVENE Chair Goodman reconvened the meeting of the Operations Committee at 5:00 p.m. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General Manager; Laura Maravilla, Director of Human Resources; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Michael Dorman, Acting Director of Engineering; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral; Raul Cuellar; Thys DeVries; Justin Fenton; Wally Ritchie; Kevin Schuler; Don Stokes; Thomas Vu; Eros Yong; and Ruth Zintzun were present in the Operations Center. Andrew Brown, Tanya Chong, Brian Engeln, Tina Knapp, Rob Michaels, Giti Radvar, and Valerie Ratto were present telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Claire Johnson, Senior Regulatory Specialist, OCWD; Jesus Gaona-Perez; and Alternate Director Nathan Steele were present in the Operations Center. Page 1 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that a typographical error had been found in Item No. 10.A.2. and would be corrected prior to submittal for approval to the Board of Directors. REPORTS: Chair Goodman reminded the Directors of the upcoming Honor Walk event that will be held on June 28, 2023 at 4:00 p.m. and stated if anyone had a nomination for a former Board Member recipient to complete the nomination form and provide it to the Clerk. General Manager Rob Thompson introduced Assistant General Manager Lorenzo Tyner who announced that Wally Ritchie had been promoted to Director of Finance. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-2894 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular meeting of the Operations Committee held March 1, 2023. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 2.PROCESS CONTROL SYSTEMS UPGRADE, PROJECT NO. J-120 2023-2802 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to ePlus Technology, Inc. for the purchase of software, hardware, and services for Specification No. E-2022-1375BD, Process Control Systems Upgrades (Project No. J-120), for a total amount not to exceed $1,008,454 plus applicable sales tax and shipping; and B. Approve a contingency in the amount of $100,845 (10%). Page 2 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 3.FURNITURE, FIXTURES, AND EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-2836 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to GM Business Interiors (GMBI) for the purchase of furniture, fixtures, and equipment for the Headquarters Complex at Plant No. 1, Project No. P1-128A, utilizing the County of Orange Regional Cooperative Agreement No. RCA-017-22010154 for a total amount not to exceed $3,907,183 including freight and sales tax; and B. Approve a contingency of $39,072 (1%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 4.OLIVE SUB-TRUNK SIPHON REHABILITATION AT SANTA ANA RIVER, PROJECT NO. FE20-08 2023-2771 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 A. Receive and file Bid Tabulation and Recommendation for Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River, Project No. FE20-08; B. Award a Construction Contract to Mehta Mechanical Co. Inc. dba MMC Inc. for Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River, Project No. FE20-08, for an amount not to exceed $1,944,000; and C. Approve a contingency of $194,400 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 5.PRIMARY SEDIMENTATION BASIN G DOME POST REPAIR AT PLANT NO. 2 2023-2698 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Services Contract to J.R. Filanc Construction Company, Inc. to provide Primary Sedimentation Basin G Dome Post Repair at Plant No. 2, Specification No. S-2023-1385BD, for a total amount not to exceed $248,600; and B. Approve a contingency of $24,860 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 6.INSPECTION OF 78-INCH AND 120-INCH OCEAN OUTFALL PIPELINES SOURCE 2023-2817 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 A. Approve a sole source Professional Consultant Services Agreement to SGS US West Coast, LLC. to provide an underwater video inspection of the 78-inch and 120-inch outfall pipelines by utilizing an external Remotely Operated Vehicle (ROV) for a total amount not to exceed $120,800; and B. Approve a contingency of $12,080 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 7.PURCHASE MANHOLE FRAME AND COVERS FOR WAREHOUSE STOCK NO. E-2022-1367BD 2023-2885 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve Purchase Orders to EJ USA to provide Manhole Frame and Covers for warehouse stock, per Specification No. E-2022-1367BD, at the following unit prices, with an annual not to exceed amount of $187,700; and Item & Unit Price 36" X 4" TALL, BOLT DOWN, $929.81 36" X 6" TALL, BOLT DOWN, $1,005.81 24" X 4" TALL, BOLT DOWN, $632.94 24" X 6" TALL, BOLT DOWN, $667.38 24" X 4" TALL, VENTED, $480.94 24" X 6" TALL, VENTED, $548.63 36" X 4" TALL, VENTED, $801.56 36" X 6" TALL, VENTED, $865.69 B. Authorize staff to specify EJ USA as the sole source provider for Gray Iron (cast iron) Frames and Covers. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None Page 5 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 8.MSP VFD #7 ISOLATION TRANSFORMER REPLACEMENT AT PLANT NO. 2 2023-2876 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order Contract to OneSource Distributors, Inc. to replace the No. 7 Main Sewage Pump Variable Frequency Drive isolation transformer for a total amount not to exceed $255,925 plus applicable sales tax and freight; and B. Approve a contingency of $25,593 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 9.CONTINGENCY INCREASE FOR JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT S-2021-1270BD 2023-2881 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a one-time contingency increase of $182,724 (19%) to the Service Contract with Gamboa Services Inc. dba Corporate Image Maintenance for Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2, Specification No. S- 2021-1270BD, for the period May 1, 2023 through January 31, 2024, for a total contingency amount not to exceed $278,894 (29%) for this term, resulting in a new annual contract amount of $1,240,599; and B. Approve an annual contingency increase of 10% for all remaining renewal periods. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None Page 6 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 NON-CONSENT: 10.REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS) PROGRAM AGREEMENT, SPECIFICATION NO. C-2023-1378BD 2023-2884 Originator: Riaz Moinuddin A correction to Item 10 was noted at the meeting. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Chemical Supplier Agreement to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2023-1378BD, for the period beginning May 1, 2023 through April 30, 2024, for the: 1.Supply and delivery of ferrous chloride at the unit price of $1,357 per dry ton delivered plus applicable tax; Application Services at a unit price of $32.50 per site per day; Field Services at a unit price of $32.50 per site per day; and a delivery surcharge of $700 per delivery for low dosage sites of ferrous chloride only, including but not limited to Crystal Cove Pump Station and Tiffany Lift Station for an estimated total annual amount of $5,387,770; 2.Supply and delivery of magnesium hydroxide at a unit price of $685 per dry ton delivered plus applicable tax; Application Services at a unit price of $80 per site per day; Field Services at a unit price of $80 per site per day; demurrage fee for mobile dosing of $175 per hour; and demurrage of $720 per dry ton delivered for an estimated total annual amount of $2,694,630; 3.Supply and delivery of calcium ammonium nitrate (CAN-17) at a unit price of $5 per gallon delivered plus applicable tax; Application Services at a unit price of $32.50 per site per day; Field Services at a unit price of $32.50 per site per day; and a Crystal Cove delivery fee of $700 per delivery for an estimated total annual amount of $1,186,844; and 4.An annual not to exceed agreement allowance of $100,000 for mobilization and demobilization services; and B. Approve the option to renew the Chemical Supplier Agreement over a five-year period, expiring April 30, 2028, with renewal terms not to exceed a 12-month term; and C. Approve renewal adjustments of unit pricing with a not to exceed 25% contingency. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None Page 7 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None 11.ENGINE AND GENERATOR OVERHAULS AT PLANT NO. 1 AND 2, CONTRACT NO. J-135B 2023-2879 Originator: Mike Dorman MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the addition of funds to include generator overhauls as part of the construction contract with Cooper Machinery Services LLC for the Engine and Generator Overhauls at Plant Nos. 1 and 2, Contract No. J-135B, in the amount of $1,637,117 (5.6%), for a total construction contingency of $4,573,220 (15.6%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Phil Hawkins, Scott Minikus, Robert Ooten, Schelly Sustarsic and Bruce Whitaker NOES:None ABSENT:Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones and Chad Wanke ABSTENTIONS:None INFORMATION ITEMS: 12.SALINITY IN COAST TRUNKLINES 2023-2878 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg provided a brief presentation on elevated salinity in the coastal trunklines. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: Director of Human Resources Laura Maravilla introduced Thys DeVries who was recently promoted to Human Resources Manager. Acting Director of Engineering Mike Dorman announced that an urgent item regarding the Westminster Boulevard Force Main Replacement, Project No. 3-62, would be brought to the Steering Committee and Board of Directors in April rather than wait until next month's Operations Committee. Page 8 of 9 OPERATIONS COMMITTEE Minutes April 5, 2023 CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Goodman declared the meeting adjourned at 5:26 p.m. to the Regular Operations Committee meeting to be held on Wednesday, May 3, 2023 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 9 of 9