HomeMy WebLinkAbout03-08-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, March 8, 2023
3:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
SPECIAL MEETING - EARLY START TIME (TOUR)
CALL TO ORDER
A special meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, March 8,
2023 at 3:01 p.m. in the Administration Building of the Orange County Sanitation District.
RECESS - TOUR OF PLANT NO. 1
Chair Marick recessed the meeting at 3:02 p.m. to proceed to the tour of Plant No. 1.
RECONVENE
Chair Marick reconvened the meeting of the Administration Committee at 5:01 p.m.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Christine
Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne,
Chad Wanke, John Withers and Emily Hibard (Alternate)
ABSENT:Farrah Khan
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Celia Chandler, Director of Human Resources; Riaz Moinuddin, Director of
Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Laura
Maravilla, Human Resources Manager; Mike Dorman, Engineering Manager; Kelly Lore, Clerk
of the Board; Jennifer Cabral; Jackie Castro; Brian Engeln; Derek Harp; Laura Maravilla; Rob
Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were present in the Board Room.
OTHERS PRESENT: Brad Hogin, General Counsel; and Alternate Directors Gracey Van Der
Mark and Jordan Wu were present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Marick reported that the Directors had each been provided an OC San name badge and
an emergency contact list; and described the contents of the provided blue books including
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes March 8, 2023
the Board roster, Committee list, emergency procedures, payroll calendar, and a map of the
service area.
General Manager Rob Thompson provided an alternate exit route from the Plant due to the
construction at the front entrance.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-2831
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Administration Committee held
February 8, 2023.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Christine
Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne,
Chad Wanke, John Withers and Emily Hibard (Alternate)
NOES:None
ABSENT:Farrah Khan
ABSTENTIONS:None
2.UPDATE TO RECORDS MANAGEMENT PROGRAM PROCEDURES
AND RECORDS RETENTION SCHEDULE RESOLUTION
2022-2381
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-08, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District Adopting the Records Management Program
Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete
Records, and Repealing Resolution No. OC SAN 22-10”.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Christine
Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne,
Chad Wanke, John Withers and Emily Hibard (Alternate)
NOES:None
ABSENT:Farrah Khan
ABSTENTIONS:None
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Minutes March 8, 2023
NON-CONSENT:
3.BIOLOGICAL OXYGEN DEMAND (BOD) ANALYZER AND
ESTIMATOR SYSTEM
2023-2829
Originator: Lan Wiborg
Director of Environmental Services provided a brief description of the necessary items
requested.
MOVED, SECONDED, AND DULY CARRIED TO:
Approve a sole source justification and issue a purchase order to MANTECH for a
Biological Oxygen Demand (BOD) Pro AM405 Analyzer and 10-minute BOD Estimator
System in an amount not to exceed $100,000 including the BOD system, installation
and training, sales tax, and freight.
4.UPDATES TO ORANGE COUNTY SANITATION DISTRICT
PERSONNEL POLICIES AND PROCEDURES
2023-2830
Originator: Celia Chandler
Human Resources & Risk Manager Laura Maravilla provided a brief introduction to the
policies and procedures and provided additional information regarding the changes to
policies regarding the probationary period of employees.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 23-09, entitled: “A Resolution of the Board of Directors
of the Orange County Sanitation District adopting a Board of Directors Personnel
Policies and Procedures Manual providing for Classification, Compensation, and Other
Terms, Conditions, Policies, and Procedures Governing Employment of Orange County
Sanitation District Employees; and Repealing Resolution No. OCSD 18-18 and
Resolution No. OC SAN 22-07 and all other Amendments Affecting These Policies”.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Christine
Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Susan Sonne,
Chad Wanke, John Withers and Emily Hibard (Alternate)
NOES:None
ABSENT:Farrah Khan
ABSTENTIONS:None
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Minutes March 8, 2023
INFORMATION ITEMS:
5.FY 2023-24 ORANGE COUNTY SANITATION DISTRICT BUDGET
UPDATE REVENUES AND RESERVES OVERVIEW
2023-2810
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation regarding the FY2023-24
Budget Update on Revenues and Reserves which included an overview of the four
major revenue categories, the top ten industrial users, debt proceeds, the reserve
policy, and the reserve criteria.
ITEM RECEIVED AS AN:
Information Item.
6.OC SAN - PROCUREMENT PROCESS, BIDS VS. RFPS, SOLE
SOURCE CONTRACTS VS. COMPETITIVE CONTRACTS
2023-2846
Originator: Lorenzo Tyner
Purchasing and Contracts Manager Ruth Zintzun provided a PowerPoint presentation
regarding the Purchasing, Contracts, and Materials Management Department which
included the mission statement; the team; and an overview of materials management,
contracts, purchasing, rules and regulations, purchasing approval thresholds,
procurement methods, exemptions, the procurement process, the threshold matrix,
master contracts, and developments.
ITEM RECEIVED AS AN:
Information Item.
7.OC SAN - OPERATIONS & MAINTENANCE WASTEWATER 101 PART
1: TREATMENT AND RECYCLING
2023-2845
Originator: Riaz Moinuddin
ITEM NOT HEARD.
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the Special meeting adjourned at 5:44 p.m. until the Special meeting of
the Administration Committee to be held on Wednesday, April 12, 2023 at 3:00 p.m. at Plant
No. 2.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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