HomeMy WebLinkAbout03-01-2023 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, March 1, 2023
3:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
SPECIAL MEETING - EARLY START TIME (TOUR)
CALL TO ORDER
A special meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Marshall Goodman on Wednesday, March 1, 2023 at
3:02 p.m. in the Administration Building of the Orange County Sanitation District.
RECESS - TOUR OF PLANT NO. 1
Chair Goodman recessed the meeting at 3:03 p.m. to proceed to the tour of Plant No. 1.
RECONVENE
Chair Goodman reconvened the meeting of the Operations Committee at 5:01 p.m.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
STAFF PRESENT: Rob Thompson, General Manager; Lorenzo Tyner, Assistant General
Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of
Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director
of Environmental Services; Kelly Lore, Clerk of the Board; Mo Abiodun; Jennifer Cabral;
Tanya Chong; Raul Cuellar; Mike Dorman; Brian Engeln; Justin Fenton; Cortney Light; Laura
Maravilla; Cindy Murra; Wally Ritchie; Eros Yong; and Ruth Zintzun were present in the Board
Room. Andrew Brown; Tina Knapp; Rob Michaels; Valerie Ratto; Don Stokes; and Sharon
Yin were present telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Amanda Carr, OCPW Deputy Director
OC Environmental Resources and Development Services; James Fortuna, OCPW North OC
Stormwater Program Manager/Senior Environmental Resources Specialist; and Kevin
O’Toole, OCWD Senior Planner were present in the Board Room. Alternate Director Bonnie
Peat, Sarah Chiang, Jesus Gaona Perez, and Dave Mercier were present telephonically.
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OPERATIONS COMMITTEE Minutes March 1, 2023
PUBLIC COMMENTS:
None.
REPORTS:
Chair Goodman reported that the Directors had each been provided an OC San name badge
and an emergency contact list; and described the contents of the provided blue books
including the Board roster, Committee list, emergency procedures, payroll calendar, and a
map of the service area.
General Manager Rob Thompson provided a report on OC San's performance during the
recent rainfall event and stated that all systems worked well and as planned. He thanked the
local sewer service providers for tightening up their systems to reduce flow during this period.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-2819
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular meeting of the Operations Committee held February 1,
2023.
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
2.CHEMICAL SYSTEMS REHABILITATION AT PLANT NO. 2, PROJECT
NO. P2-135
2023-2770
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes March 1, 2023
A. Find that Chemical Systems Rehabilitation at Plant No. 2, Project No. P2-135 is
exempt from CEQA under the Class 1 categorical exemptions set forth in
California Code of Regulations Section 15301 and authorize staff to file a Notice
of Exemption with the OC Clerk-Recorder;
B. Approve a Professional Design Services Agreement with Lee & Ro, Inc. to
provide engineering services for Chemical Systems Rehabilitation at Plant No. 2,
Project No. P2-135, for an amount not to exceed $862,328; and
C. Approve a contingency of $86,233 (10%).
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
3.REPLACEMENT OF GAS FLARE PIPING AT PLANT NO. 2 2023-2812
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $65,550 (23%) to the Purchase Order Contract with
Vicon Enterprise, Inc. for the replacement of digester gas piping at Plant No. 2,
Specification No. S-2022-1365BD, for a new total contingency amount of $94,050
(33%).
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
4.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2023-2813
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending December 31, 2022.
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OPERATIONS COMMITTEE Minutes March 1, 2023
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
NON-CONSENT:
5.URBAN RUNOFF OPTIMIZATION STUDY, PROJECT NO. PS21-06 2023-2778
Originator: Kathy Millea
Senior Engineer Cindy Murra provided a PowerPoint presentation which included
information on Environmental Water Quality, Stormwater Management, and Urban
Runoff Policy; sustainability of the flow to GWRS; and the objectives and necessity of
the study.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Find that the Urban Runoff Optimization Study, Project No. PS21-06 is exempt
from CEQA under the statutory exemptions set forth in California Code of
Regulations Section 15262 and authorize staff to file a Notice of Exemption with
the OC Clerk-Recorder;
B. Approve a Professional Services Agreement with Michael Baker International,
Inc. to provide engineering services for the Urban Runoff Optimization Study,
Project No. PS21-06, for an amount not to exceed $711,230; and
C. Approve a contingency of $71,123 (10%).
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
6.REGIONAL ODOR AND CORROSION CONTROL SERVICES
(ROCCS) PROGRAM, SPECIFICATION NO.C-2017-899BD -
CONTINGENCY INCREASE
2023-2775
Originator: Riaz Moinuddin
Director of Operations and Maintenance Riaz Moinuddin provided an introduction to the
item.
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OPERATIONS COMMITTEE Minutes March 1, 2023
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a chemical unit price contingency increase of $398 per dry ton (an additional
40% of the base price) to the Ferrous Chloride contract with Hill Brothers Chemical
Company for the remainder of the term, July 1, 2022 through June 30, 2023. The new
unit price will not exceed $1,397 per dry ton ($1,297 for the product, plus $100 for
freight).
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
7.PURCHASE OF LIQUID FERRIC CHLORIDE 2023-2811
Originator: Riaz Moinuddin
Mr. Moinuddin provided a brief introduction to the item and responded to questions
regarding the escalation of costs due to inflation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Chemical Supplier Agreement with Pencco, Inc. for the purchase of
liquid ferric chloride, Specification No. C-2023-1381BD, for the period beginning
May 1, 2023 through October 31, 2023, for a unit price of $1,250 per dry ton
delivered, plus applicable sales tax, for a total six-month estimate of $2,500,000;
B. Approve a Chemical Supplier Agreement with Kemira Water Solutions, Inc. for
the purchase of liquid ferric chloride, Specification No. C-2023-1381BD, for the
period beginning May 1, 2023 through October 31, 2023, for a unit price of
$1,153.97 per dry ton delivered, plus applicable sales tax, for a total six-month
estimate of $1,730,955;
C. Approve the option to renew the Chemical Supplier Agreement with Pencco, Inc.
over a five-year period beginning May 1, 2023 through April 30, 2028 with
renewal terms not to exceed a 12-month term, and renewal adjustments of unit
pricing not to exceed a unit price of $1,562.50 per dry ton delivered (25%); and
D. Approve the option to renew the Chemical Supplier Agreement with Kemira
Water Solutions, Inc. over a five-year period beginning May 1, 2023 through
April 30, 2028 with renewal terms not to exceed a 12-month term, and renewal
adjustments of unit pricing not to exceed a unit price of $1,442.46 per dry ton
delivered (25%).
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OPERATIONS COMMITTEE Minutes March 1, 2023
AYES:Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman,
Stephen Faessel, Steve Jones, Robert Ooten, Schelly Sustarsic,
Chad Wanke, Bruce Whitaker and Tom Lindsey (Alternate)
NOES:None
ABSENT:Brad Avery, Johnathan Ryan Hernandez and Scott Minikus
ABSTENTIONS:None
INFORMATION ITEMS:
8.OC SAN - OPERATIONS & MAINTENANCE WASTEWATER 101 PART
1: TREATMENT AND RECYCLING
2023-2759
Originator: Riaz Moinuddin
Mr. Moinuddin provided a PowerPoint presentation regarding Wastewater Treatment
and Recycling which included a review of the plant process; the metering and diversion
structure; preliminary, primary, and secondary treatments; and the effectiveness of
water treatment. The presentation also included an overview of the GWRS flow, the
non-reclaimable flow, the solids recovery process, the dewatering operation, as well as
information regarding truckloading, biosolids reuse, central generation engines, and
operating budget expenses.
ITEM RECEIVED AS AN:
Information Item.
9.OC SAN - PROCUREMENT PROCESS, BIDS VS. RFPS, SOLE
SOURCE CONTRACTS VS. COMPETITIVE CONTRACTS
2023-2761
Originator: Lorenzo Tyner
Purchasing and Contracts Manager Ruth Zintzun provided a PowerPoint presentation
regarding the Purchasing, Contracts, and Materials Management Department which
included the mission statement; the team; and an overview of materials management,
contracts, purchasing, rules and regulations, purchasing approval thresholds,
procurement methods, exemptions, the procurement process, the threshold matrix,
master contracts, and developments including remote warehousing and vendor
outreach.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
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OPERATIONS COMMITTEE Minutes March 1, 2023
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Director Stephen Faessel and Board Chairman Chad Wanke expressed thanks and
appreciation to Director of Engineering Kathy Millea and Director of Human Resources Celia
Chandler for their service to OC San upon their upcoming retirement.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director Ooten expressed interest in a presentation on the effect of salinity in the incoming
water at Plant No. 2 in Huntington Beach.
ADJOURNMENT:
Chair Goodman declared the meeting adjourned at 6:05 p.m. to the next Special Operations
Committee meeting to be held on Wednesday, April 5, 2023 at 3:00 p.m. at Plant No. 2.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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