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HomeMy WebLinkAbout02-08-2023 Administration Committee MinutesOrange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, February 8, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairwoman Christine Marick on Wednesday, February 8, 2023 at 5:00 p.m. Chair Marick stated the meeting was being held telephonically and via internet accessibility and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke and John Withers ABSENT:Susan Sonne STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mo Abiodun were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Andrew Brown; Jennifer Cabral; Tanya Chong; Tina Knapp; Rob Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Bill Dennehy, Chandler Asset Management; and Director Bruce Whitaker were in attendance telephonically. PUBLIC COMMENTS: None. At the request of staff, Clerk of the Board Kelly Lore requested that Item No. 4 be heard after Item No. 9. REPORTS: Chair Marick reminded the Directors of the Special Board of Directors meetings on Wednesday, February 15th at 3:00 p.m. and Thursday, February 16th at 3:00 p.m. for purposes of Orientation which includes all Directors and Alternate Directors. Chair Marick also stated that next month the Administration Committee meeting will be held at a Special time at 3:00 p.m. for an in-person tour of Plant No. 1 and will continue with the regular meeting at 5:00 p.m. Page 1 of 6 OC ~SAN ORANGE COUNTY SANITATION DISTRICT ADMINISTRATION COMMITTEE Minutes February 8, 2023 General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-2777 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held December 14, 2022. AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne ABSTENTIONS:Farrah Khan and Robbie Pitts 2.MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED DECEMBER 31, 2022 2023-2715 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District Mid-Year Financial Report for the period ended December 31, 2022. AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne ABSTENTIONS:Farrah Khan and Robbie Pitts 3.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST 2023-2769 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 6 ADMINISTRATION COMMITTEE Minutes February 8, 2023 A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of October 1, 2022 to December 31, 2022; and B. Approve the following additions to the pre-approved OEM Sole Source List: l AMETEK SPECTRO SCIENTIFIC - FluidScan Lubricant Condition Monitor Equipment, Parts, Accessories, and Repairs AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne ABSTENTIONS:Farrah Khan and Robbie Pitts Director Rose Espinoza arrived at the meeting at 5:06 p.m. NON-CONSENT: Item No. 4 was pulled from the Consent calendar and heard after Item No. 9. 5.PROPOSED ORDINANCE ADOPTING REGIONAL SEWER SERVICE CHARGES 2023-2735 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said entire Ordinance; B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of Directors of Orange County Sanitation District Adopting Regional Sewer Service Charges and Repealing Ordinance No. OCSD-49”; and C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for the second reading of the Ordinance No. OC SAN-XX. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Jordan Nefulda and Susan Sonne ABSTENTIONS:None Page 3 of 6 ADMINISTRATION COMMITTEE Minutes February 8, 2023 6.PROPOSED ORDINANCE ADOPTING CAPITAL FACILITIES CAPACITY CHARGES 2023-2734 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said entire Ordinance; B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of the Orange County Sanitation District Adopting Capital Facilities Capacity Charges, and Repealing Ordinance No. OCSD-57”; and C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for the second reading of Ordinance No. OC SAN-XX. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Jordan Nefulda and Susan Sonne ABSTENTIONS:None 7.PROPOSED ORDINANCE ADOPTING MISCELLANEOUS CHARGES AND FEES RELATING TO INDUSTRIAL DISCHARGERS, SOURCE CONTROL PERMITTEES AND WASTEHAULERS 2023-2733 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said entire Ordinance on February 22, 2023; B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of Directors of Orange County Sanitation District Adopting Miscellaneous Charges and Fees Relating to Industrial Dischargers, Source Control Permittees and Wastehaulers and Repealing Ordinance No. OCSD-51; and C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for the second reading of Ordinance No. OC SAN-XX. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke and John Withers Page 4 of 6 ADMINISTRATION COMMITTEE Minutes February 8, 2023 NOES:None ABSENT:Jordan Nefulda and Susan Sonne ABSTENTIONS:None Director Jordan Nefulda arrived at the meeting at approximately 5:17 p.m. 8. CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET CALENDAR FOR PREPARATION OF THE FY 2023-24 BUDGET UPDATE 2023-2776 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Approve the FY 2023-24 budget assumptions and direct staff to incorporate these parameters in preparing the FY 2023-24 budget update. AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie Pitts, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Susan Sonne ABSTENTIONS:None INFORMATION ITEMS: 9. OC SAN RESERVES AND INVESTMENTS 2023-2782 Originator: Lorenzo Tyner Controller Wally Ritchie provided a brief PowerPoint presentation regarding OC San Reserves and Investments which included a review of the seven reserve criteria, long and short-term portfolios, and the short-term asset allocation portfolio. ITEM RECEIVED AS AN: Information Item. 4. INVESTMENT PERFORMANCE RESULTS 2023-2716 Originator: Lorenzo Tyner Bill Dennehy provided a PowerPoint which included an overview of Chandler Asset Management, economic update, account profile, investment performance, portfolio characteristics, sector and duration distribution. ITEM RECEIVED AS AN: Information Item. Page 5 of 6 ADMINISTRATION COMMITTEE Minutes February 8, 2023 10. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2023-2783 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the Headquarters Complex at Plant No. 1 project which included an overview of the project site plan, main entrance, lobby entrance, board room, and the building layout. The presentation also included progress photos, project updates, upcoming activities, the project status, and a tutorial on accessing the live feed camera. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Marick declared the meeting adjourned at 6:04 p.m. to the Special Meeting of the Administration Committee to be held on Wednesday, March 8, 2023 at 3:00 p.m Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 6 of 6