HomeMy WebLinkAbout02-08-2023 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, February 8, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairwoman Christine Marick on Wednesday, February 8,
2023 at 5:00 p.m. Chair Marick stated the meeting was being held telephonically and via
internet accessibility and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts, David Shawver, Chad Wanke and John Withers
ABSENT:Susan Sonne
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mo Abiodun were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Andrew Brown; Jennifer
Cabral; Tanya Chong; Tina Knapp; Rob Michaels; Wally Ritchie; Thomas Vu; and Ruth
Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Bill Dennehy, Chandler Asset
Management; and Director Bruce Whitaker were in attendance telephonically.
PUBLIC COMMENTS:
None.
At the request of staff, Clerk of the Board Kelly Lore requested that Item No. 4 be heard after
Item No. 9.
REPORTS:
Chair Marick reminded the Directors of the Special Board of Directors meetings on
Wednesday, February 15th at 3:00 p.m. and Thursday, February 16th at 3:00 p.m. for
purposes of Orientation which includes all Directors and Alternate Directors.
Chair Marick also stated that next month the Administration Committee meeting will be held at
a Special time at 3:00 p.m. for an in-person tour of Plant No. 1 and will continue with the
regular meeting at 5:00 p.m.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes February 8, 2023
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-2777
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
December 14, 2022.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne
ABSTENTIONS:Farrah Khan and Robbie Pitts
2.MID-YEAR FINANCIAL REPORT FOR THE PERIOD ENDED
DECEMBER 31, 2022
2023-2715
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District Mid-Year Financial Report for
the period ended December 31, 2022.
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne
ABSTENTIONS:Farrah Khan and Robbie Pitts
3.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2023-2769
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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ADMINISTRATION
COMMITTEE
Minutes February 8, 2023
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of October 1, 2022 to December 31,
2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
l AMETEK SPECTRO SCIENTIFIC - FluidScan Lubricant Condition Monitor
Equipment, Parts, Accessories, and Repairs
AYES:Pat Burns, Ryan Gallagher, Glenn Grandis, Christine Marick, Andrew
Nguyen, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Rose Espinoza, Jordan Nefulda and Susan Sonne
ABSTENTIONS:Farrah Khan and Robbie Pitts
Director Rose Espinoza arrived at the meeting at 5:06 p.m.
NON-CONSENT:
Item No. 4 was pulled from the Consent calendar and heard after Item No. 9.
5.PROPOSED ORDINANCE ADOPTING REGIONAL SEWER SERVICE
CHARGES
2023-2735
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said
entire Ordinance;
B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of
Directors of Orange County Sanitation District Adopting Regional Sewer Service
Charges and Repealing Ordinance No. OCSD-49”; and
C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for
the second reading of the Ordinance No. OC SAN-XX.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Jordan Nefulda and Susan Sonne
ABSTENTIONS:None
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ADMINISTRATION
COMMITTEE
Minutes February 8, 2023
6.PROPOSED ORDINANCE ADOPTING CAPITAL FACILITIES
CAPACITY CHARGES
2023-2734
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said
entire Ordinance;
B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of the
Orange County Sanitation District Adopting Capital Facilities Capacity Charges,
and Repealing Ordinance No. OCSD-57”; and
C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for
the second reading of Ordinance No. OC SAN-XX.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Jordan Nefulda and Susan Sonne
ABSTENTIONS:None
7.PROPOSED ORDINANCE ADOPTING MISCELLANEOUS CHARGES
AND FEES RELATING TO INDUSTRIAL DISCHARGERS, SOURCE
CONTROL PERMITTEES AND WASTEHAULERS
2023-2733
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Motion to read Ordinance No. OC SAN-XX by title only and waive reading of said
entire Ordinance on February 22, 2023;
B. Introduce Ordinance No. OC SAN-XX entitled, “An Ordinance of the Board of
Directors of Orange County Sanitation District Adopting Miscellaneous Charges
and Fees Relating to Industrial Dischargers, Source Control Permittees and
Wastehaulers and Repealing Ordinance No. OCSD-51; and
C. Set March 22, 2023 as the date of the Public Hearing to hear protests and for
the second reading of Ordinance No. OC SAN-XX.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Andrew Nguyen, Robbie Pitts, David
Shawver, Chad Wanke and John Withers
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ADMINISTRATION
COMMITTEE
Minutes February 8, 2023
NOES:None
ABSENT:Jordan Nefulda and Susan Sonne
ABSTENTIONS:None
Director Jordan Nefulda arrived at the meeting at approximately 5:17 p.m.
8. CONSIDERATION OF BUDGET ASSUMPTIONS AND BUDGET
CALENDAR FOR PREPARATION OF THE FY 2023-24 BUDGET
UPDATE
2023-2776
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
Approve the FY 2023-24 budget assumptions and direct staff to incorporate these
parameters in preparing the FY 2023-24 budget update.
AYES:Pat Burns, Rose Espinoza, Ryan Gallagher, Glenn Grandis, Farrah
Khan, Christine Marick, Jordan Nefulda, Andrew Nguyen, Robbie
Pitts, David Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Susan Sonne
ABSTENTIONS:None
INFORMATION ITEMS:
9. OC SAN RESERVES AND INVESTMENTS 2023-2782
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a brief PowerPoint presentation regarding OC San
Reserves and Investments which included a review of the seven reserve criteria, long
and short-term portfolios, and the short-term asset allocation portfolio.
ITEM RECEIVED AS AN:
Information Item.
4. INVESTMENT PERFORMANCE RESULTS 2023-2716
Originator: Lorenzo Tyner
Bill Dennehy provided a PowerPoint which included an overview of Chandler
Asset Management, economic update, account profile, investment performance,
portfolio characteristics, sector and duration distribution.
ITEM RECEIVED AS AN:
Information Item.
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ADMINISTRATION
COMMITTEE
Minutes February 8, 2023
10. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE 2023-2783
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the
Headquarters Complex at Plant No. 1 project which included an overview of the project
site plan, main entrance, lobby entrance, board room, and the building layout. The
presentation also included progress photos, project updates, upcoming activities, the
project status, and a tutorial on accessing the live feed camera.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Marick declared the meeting adjourned at 6:04 p.m. to the Special Meeting of the
Administration Committee to be held on Wednesday, March 8, 2023 at 3:00 p.m
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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