HomeMy WebLinkAbout02-01-2023 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, February 1, 2023
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A Regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Marshall Goodman on Wednesday, February 1, 2023
at 5:02 p.m. Chair Goodman stated the meeting was being held telephonically and via internet
accessibility. Chair Goodman led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
ABSENT:None
STAFF PRESENT: Mo Abiodun was present in the Board Room. Jim Herberg, General
Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General
Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of
Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director
of Environmental Services; Kelly Lore, Clerk of the Board, Scott Ahn, Andrew Brown; Jennifer
Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Martin Dix; Mike Dorman; Justin
Fenton; Tina Knapp; Valerie Ratto; Kevin Schuler; Thomas Vu; Todd Waltz; Eros Yong; and
Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Jesus Gaona Perez; and Jeff Mohr
were in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Goodman did not provide a report. General Manager Jim Herberg reported that
Director of Engineering Kathy Millea and Director of Human Resources Celia Chandler had
both recently announced their retirement.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2023-2748
Page 1 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held December
7, 2022.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
2.UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT
NO. 1, PROJECT NO. P1-132
2021-1973
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Construction Services Agreement with Tetra Tech, Inc.
to provide construction support services for Uninterruptible Power Supply
Improvements at Plant No. 1, Project No. P1-132, for an amount not to exceed
$217,830; and
B. Approve a contingency of $21,783 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
3.NEWPORT BEACH PUMP STATION PRESSURIZATION
IMPROVEMENTS, PROJECT NO. 5-68
2022-2326
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 2 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
A. Receive and file Bid Tabulation and Recommendation for Newport Beach Pump
Station Pressurization Improvements, Project No. 5-68;
B. Award a Construction Contract to Innovative Construction Solutions for Newport
Beach Pump Station Pressurization Improvements, Project No. 5-68, for an
amount not to exceed $937,500; and
C. Approve a contingency of $93,750 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
4.NEWPORT BEACH PUMP STATION PRESSURIZATION
IMPROVEMENTS, PROJECT NO. 5-68
2022-2325
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Construction Services Agreement with Dudek to provide
construction support services for Newport Beach Pump Station Pressurization
Improvements, Project No. 5-68, for an amount not to exceed $124,979; and
B. Approve a contingency of $12,497 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
5.CAD DESIGN MANUAL UPDATE FOR 3D DESIGN, PROJECT NO.
PS21-05
2022-2526
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 3 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
A. Approve a Professional Services Agreement with The Austin Company to
provide support services for CAD Design Manual Update for 3D Design, Project
No. PS21-05, for a total amount not to exceed $416,000; and
B. Approve a contingency of $41,600 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
7.MAIN SEWAGE PUMP VARIABLE FREQUENCY DRIVE TRANSFER
SWITCH AND UNINTERRUPTABLE POWER SUPPLY SYSTEM
IMPLEMENTATION AT PLANT NO. 2
2023-2695
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Sole Source Purchase Order Contract to One Source/Rockwell
Automation for modifications to the six main sewage pump Variable Frequency
Drives for a total amount not to exceed $103,628; and,
B. Approve a contingency of $10,363 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
8.ROLL UP, SLIDE AND FIRE DOOR MAINTENANCE, AND DROP
TESTING, SPECIFICATION NO. S-2022-1368BD
2023-2696
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Page 4 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
A. Approve a Purchase Order Contract with Excel Door & Gate Company for Roll
Up, Slide and Fire Door Maintenance, and Drop Testing, Specification No.
S-2022-1368BD, in the amount of $124,000 and an additional $50,000 for parts
associated with corrective maintenance, for a total annual amount not to exceed
$174,000, beginning March 1, 2023, through February 29, 2024, with four (4)
one-year renewal options; and,
B. Approve an annual contingency of $17,400 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
9.GENERAL AND SEMI-SKILLED LABOR REPAIRS, SPECIFICATION
NO. S-2022-1370BD
2023-2697
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to Tiano Construction, Inc. (as the Primary
Contractor) and MPK Solutions (as the Secondary Contractor) to provide
General and Semi-Skilled Labor Repairs, Specification No. S-2022-1370BD, for
a total amount not to exceed $300,000 for the period beginning March 1, 2023
through February 29, 2024, with four (4) one-year renewal options; and
B. Approve an annual contingency of $30,000 (10%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
10.QUARTERLY ODOR COMPLAINT REPORT 2023-2744
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2022-23 Second Quarter Odor Complaint Report.
Page 5 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
11.FLEET VEHICLE REPLACEMENT PURCHASE RATIFICATION 2023-2747
Originator: Riaz Moinuddin
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Ratify the authorization given to the General Manager and Purchasing Manager to
allow flexibility in the vehicle type/class quantity and funding while not exceeding the
approved budgeted total amount of $1,330,300. This will ensure the available
replacement vehicles needed to sustain the fleet can be procured through the issued
purchase orders with the following breakdown:
A. Replacement vehicles for OC San's fleet as originally approved in the adopted
fiscal year 2022/23 budget in the amounts of:
·Two light-duty trucks - $78,760
·Two medium-duty utility trucks - $200,518
B.Replacement vehicles for OC San's fleet as originally approved in the adopted fiscal
year 2021/22 budget in the remaining amounts of:
·One medium-duty truck - $60,095
·One heavy-duty truck - $162,113
·Eight Hybrid SUV’s (AWD) - $357,818
·Two light-duty trucks - $137,161
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
Item No. 6 was pulled from the consent calendar and heard separately.
6.HEADWORKS PHASE 3 CABLE REPLACEMENT AT PLANT NO. 2,
PROJECT NO. FR2-0026
2022-2617
Originator: Kathy Millea
Page 6 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Find that Headworks Phase 3 Cable Replacement at Plant No. 2, Project No.
FR2-0026, is exempt from CEQA under the Class 1 categorical exemptions set
forth in California Code of Regulations Section 15301 and authorize staff to file a
Notice of Exemption with the OC Clerk-Recorder;
B. Receive and file Bid Tabulation and Recommendation for Headworks Phase 3
Cable Replacement at Plant No. 2, Project No. FR2-0026;
C. Award a Construction Contract to ACS Engineering Inc. for Headworks Phase 3
Cable Replacement at Plant No. 2, Project No. FR2-0026; for a total amount not
to exceed $575,360; and
D. Approve a contingency of $115,072 (20%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
ABSENT:None
ABSTENTIONS:None
NON-CONSENT:
12.OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING
STUDY, PROJECT NO. PS18-09
2022-2658
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced Engineering Supervisor Valerie Ratto
who provided a PowerPoint presentation on the challenges of the project and need for
the additional contingency.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a contingency increase of $1,097,600 (40%) to the Professional Services
Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and
Scoping Study, Project No. PS18-09, for a total contingency of $2,195,200 (80%).
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten, Chad Wanke and Bruce Whitaker
NOES:None
Page 7 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
ABSENT:None
ABSTENTIONS:None
Board Chair Wanke departed the meeting at approximately 5:47 p.m.
13.LIQUID FERRIC CHLORIDE SPECIFICATION NO. C-2019-1037BD
CONTINGENCY INCREASE
2023-2746
Originator: Riaz Moinuddin
Director of Operations & Maintenance Riaz Moinudding provided a PowerPoint
presentation describing the request for the contingency increase.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a unit price contingency of $226 per dry ton (27%) to the Liquid Ferric
Chloride Agreement with Pencco, Inc., Specification No.C-2019-1037BD, for the
period beginning March 1, 2023 through June 30, 2023. New unit cost not to
exceed $1,075 per dry ton delivered; and
B. Approve a unit price contingency of $310 per dry ton (32%) to the liquid Ferric
Chloride Agreement with Kemira, Inc., Specification No.C-2019-1037BD, for the
period beginning March 1, 2023 through June 30, 2023. New unit cost not to
exceed $1,274.47 per dry ton delivered.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten and Bruce Whitaker
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
14.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2022-2615
Originator: Kathy Millea
Ms. Millea provided a PowerPoint presentation which included a quarterly update on
the construction of the new Headquarters Building.
MOVED, SECONDED, AND DULY CARRIED TO:
Information Item.
Page 8 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
15.LONG LEAD TIME AUDIO VISUAL EQUIPMENT PURCHASE FOR
HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
2023-2699
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Purchase Order to AVI-SPL LLC for the purchase of Audio Visual
Equipment, Specification No. E-2022-1374BD, for a total amount not to exceed
$911,309 plus applicable sales tax.
AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall
Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan
Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert
Ooten and Bruce Whitaker
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
INFORMATION ITEMS:
16.OC SAN RESERVES AND INVESTMENTS 2023-2749
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation
regarding OC San Reserves and Investments which included the seven reserve
criteria, investment objectives, long and short-term portfolios, and long and short-term
portfolio asset allocations.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
Page 9 of 10
OPERATIONS COMMITTEE Minutes February 1, 2023
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Goodman declared the meeting adjourned at 6:09 p.m. to the Special Operations
Committee meeting to be held on Wednesday, March 1, 2023 at 3:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 10 of 10