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HomeMy WebLinkAbout02-01-2023 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, February 1, 2023 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A Regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Marshall Goodman on Wednesday, February 1, 2023 at 5:02 p.m. Chair Goodman stated the meeting was being held telephonically and via internet accessibility. Chair Goodman led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker ABSENT:None STAFF PRESENT: Mo Abiodun was present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board, Scott Ahn, Andrew Brown; Jennifer Cabral; Mortimer Caparas; Tanya Chong; Raul Cuellar; Martin Dix; Mike Dorman; Justin Fenton; Tina Knapp; Valerie Ratto; Kevin Schuler; Thomas Vu; Todd Waltz; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Jesus Gaona Perez; and Jeff Mohr were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Goodman did not provide a report. General Manager Jim Herberg reported that Director of Engineering Kathy Millea and Director of Human Resources Celia Chandler had both recently announced their retirement. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2023-2748 Page 1 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held December 7, 2022. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 2.UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-132 2021-1973 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Construction Services Agreement with Tetra Tech, Inc. to provide construction support services for Uninterruptible Power Supply Improvements at Plant No. 1, Project No. P1-132, for an amount not to exceed $217,830; and B. Approve a contingency of $21,783 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 3.NEWPORT BEACH PUMP STATION PRESSURIZATION IMPROVEMENTS, PROJECT NO. 5-68 2022-2326 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 A. Receive and file Bid Tabulation and Recommendation for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68; B. Award a Construction Contract to Innovative Construction Solutions for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, for an amount not to exceed $937,500; and C. Approve a contingency of $93,750 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 4.NEWPORT BEACH PUMP STATION PRESSURIZATION IMPROVEMENTS, PROJECT NO. 5-68 2022-2325 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with Dudek to provide construction support services for Newport Beach Pump Station Pressurization Improvements, Project No. 5-68, for an amount not to exceed $124,979; and B. Approve a contingency of $12,497 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 5.CAD DESIGN MANUAL UPDATE FOR 3D DESIGN, PROJECT NO. PS21-05 2022-2526 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 A. Approve a Professional Services Agreement with The Austin Company to provide support services for CAD Design Manual Update for 3D Design, Project No. PS21-05, for a total amount not to exceed $416,000; and B. Approve a contingency of $41,600 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 7.MAIN SEWAGE PUMP VARIABLE FREQUENCY DRIVE TRANSFER SWITCH AND UNINTERRUPTABLE POWER SUPPLY SYSTEM IMPLEMENTATION AT PLANT NO. 2 2023-2695 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order Contract to One Source/Rockwell Automation for modifications to the six main sewage pump Variable Frequency Drives for a total amount not to exceed $103,628; and, B. Approve a contingency of $10,363 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 8.ROLL UP, SLIDE AND FIRE DOOR MAINTENANCE, AND DROP TESTING, SPECIFICATION NO. S-2022-1368BD 2023-2696 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 A. Approve a Purchase Order Contract with Excel Door & Gate Company for Roll Up, Slide and Fire Door Maintenance, and Drop Testing, Specification No. S-2022-1368BD, in the amount of $124,000 and an additional $50,000 for parts associated with corrective maintenance, for a total annual amount not to exceed $174,000, beginning March 1, 2023, through February 29, 2024, with four (4) one-year renewal options; and, B. Approve an annual contingency of $17,400 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 9.GENERAL AND SEMI-SKILLED LABOR REPAIRS, SPECIFICATION NO. S-2022-1370BD 2023-2697 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to Tiano Construction, Inc. (as the Primary Contractor) and MPK Solutions (as the Secondary Contractor) to provide General and Semi-Skilled Labor Repairs, Specification No. S-2022-1370BD, for a total amount not to exceed $300,000 for the period beginning March 1, 2023 through February 29, 2024, with four (4) one-year renewal options; and B. Approve an annual contingency of $30,000 (10%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 10.QUARTERLY ODOR COMPLAINT REPORT 2023-2744 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2022-23 Second Quarter Odor Complaint Report. Page 5 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None 11.FLEET VEHICLE REPLACEMENT PURCHASE RATIFICATION 2023-2747 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Ratify the authorization given to the General Manager and Purchasing Manager to allow flexibility in the vehicle type/class quantity and funding while not exceeding the approved budgeted total amount of $1,330,300. This will ensure the available replacement vehicles needed to sustain the fleet can be procured through the issued purchase orders with the following breakdown: A. Replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2022/23 budget in the amounts of: ·Two light-duty trucks - $78,760 ·Two medium-duty utility trucks - $200,518 B.Replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2021/22 budget in the remaining amounts of: ·One medium-duty truck - $60,095 ·One heavy-duty truck - $162,113 ·Eight Hybrid SUV’s (AWD) - $357,818 ·Two light-duty trucks - $137,161 AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None Item No. 6 was pulled from the consent calendar and heard separately. 6.HEADWORKS PHASE 3 CABLE REPLACEMENT AT PLANT NO. 2, PROJECT NO. FR2-0026 2022-2617 Originator: Kathy Millea Page 6 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Find that Headworks Phase 3 Cable Replacement at Plant No. 2, Project No. FR2-0026, is exempt from CEQA under the Class 1 categorical exemptions set forth in California Code of Regulations Section 15301 and authorize staff to file a Notice of Exemption with the OC Clerk-Recorder; B. Receive and file Bid Tabulation and Recommendation for Headworks Phase 3 Cable Replacement at Plant No. 2, Project No. FR2-0026; C. Award a Construction Contract to ACS Engineering Inc. for Headworks Phase 3 Cable Replacement at Plant No. 2, Project No. FR2-0026; for a total amount not to exceed $575,360; and D. Approve a contingency of $115,072 (20%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None ABSENT:None ABSTENTIONS:None NON-CONSENT: 12.OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY, PROJECT NO. PS18-09 2022-2658 Originator: Kathy Millea Director of Engineering Kathy Millea introduced Engineering Supervisor Valerie Ratto who provided a PowerPoint presentation on the challenges of the project and need for the additional contingency. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $1,097,600 (40%) to the Professional Services Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and Scoping Study, Project No. PS18-09, for a total contingency of $2,195,200 (80%). AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten, Chad Wanke and Bruce Whitaker NOES:None Page 7 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 ABSENT:None ABSTENTIONS:None Board Chair Wanke departed the meeting at approximately 5:47 p.m. 13.LIQUID FERRIC CHLORIDE SPECIFICATION NO. C-2019-1037BD CONTINGENCY INCREASE 2023-2746 Originator: Riaz Moinuddin Director of Operations & Maintenance Riaz Moinudding provided a PowerPoint presentation describing the request for the contingency increase. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a unit price contingency of $226 per dry ton (27%) to the Liquid Ferric Chloride Agreement with Pencco, Inc., Specification No.C-2019-1037BD, for the period beginning March 1, 2023 through June 30, 2023. New unit cost not to exceed $1,075 per dry ton delivered; and B. Approve a unit price contingency of $310 per dry ton (32%) to the liquid Ferric Chloride Agreement with Kemira, Inc., Specification No.C-2019-1037BD, for the period beginning March 1, 2023 through June 30, 2023. New unit cost not to exceed $1,274.47 per dry ton delivered. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten and Bruce Whitaker NOES:None ABSENT:Chad Wanke ABSTENTIONS:None 14.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2022-2615 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation which included a quarterly update on the construction of the new Headquarters Building. MOVED, SECONDED, AND DULY CARRIED TO: Information Item. Page 8 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 15.LONG LEAD TIME AUDIO VISUAL EQUIPMENT PURCHASE FOR HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A 2023-2699 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Purchase Order to AVI-SPL LLC for the purchase of Audio Visual Equipment, Specification No. E-2022-1374BD, for a total amount not to exceed $911,309 plus applicable sales tax. AYES:Brad Avery, Doug Chaffee, Jon Dumitru, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Phil Hawkins, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Scott Minikus, Robert Ooten and Bruce Whitaker NOES:None ABSENT:Chad Wanke ABSTENTIONS:None INFORMATION ITEMS: 16.OC SAN RESERVES AND INVESTMENTS 2023-2749 Originator: Lorenzo Tyner Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation regarding OC San Reserves and Investments which included the seven reserve criteria, investment objectives, long and short-term portfolios, and long and short-term portfolio asset allocations. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Page 9 of 10 OPERATIONS COMMITTEE Minutes February 1, 2023 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Goodman declared the meeting adjourned at 6:09 p.m. to the Special Operations Committee meeting to be held on Wednesday, March 1, 2023 at 3:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 10 of 10