HomeMy WebLinkAbout12-14-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, December 14, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Board Chairman Chad Wanke on Wednesday, December 14, 2022 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair
Wanke stated that the meeting was being held telephonically and via Internet accessibility.
Chair Wanke led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
ABSENT:None
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mo Abiodun were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Angela Brandt; Jennifer
Cabral; Tanya Chong; Daisy Covarrubias; Jessica Frazier; Tina Knapp; Tom Meregillano; Rob
Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically .
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
Clerk of the Board Kelly Lore announced that correspondence was received from the City of
Brea regarding the appointment of Christine Marick as their representative to the OC San
Board. Chair Wanke welcomed Director Marick to the Board.
REPORTS:
Chair Wanke reminded the Committee that the Steering and Board meetings would be taking
place Thursday, December 15 and stated that due to the large Board turnover, if a Director
was unable to attend to please notify the Clerk and their Alternate Director. He also
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Minutes December 14, 2022
announced the OC San Administrative Office closures of December 23 and 26, and January
2 due to the holidays.
General Manager Jim Herberg did not provide a report.
Alternate Director Traut appeared to be away for the Consent Calendar vote.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2022-2645
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
November 9, 2022.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan and Dan Kalmick
(Alternate)
NOES:None
ABSENT:Connor Traut (Alternate)
ABSTENTIONS:None
2. INVEST AND/OR REINVEST ORANGE COUNTY SANITATION 2022-2389
DISTRICT’S FUNDS AND ADOPT INVESTMENT POLICY
STATEMENT
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OC SAN 22-36, entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District Authorizing the Orange County Sanitation
District’s Treasurer to Invest and/or Reinvest the Orange County Sanitation District’s
Funds, Adopting the Orange County Sanitation District’s Investment Policy Statement
and Performance Benchmarks, and Repealing Resolution No. OC SAN 21-22”.
AYES: Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan and Dan Kalmick
(Alternate)
NOES:None
ABSENT:Connor Traut (Alternate)
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ABSTENTIONS: None
ADMINISTRATION
COMMITTEE
Minutes December 14, 2022
3. MOVE MANAGEMENT CONSULTING SERVICES 2022-2585
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Consultant Services Agreement to CBRE, Inc. to provide
Move Management Consulting Services, Specification No. CS-2022-1336, for a
total amount not to exceed $108,390; and
B. Approve a contingency of $10,839 (10%).
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan and Dan Kalmick
(Alternate)
NOES:None
ABSENT:Connor Traut (Alternate)
ABSTENTIONS:None
4. MANAGED COPY CENTER SERVICES CHANGE ORDER 2022-2651
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Change Order to add $25,000 to Purchase Order 107521-OB for
ARC Document Solutions to provide copy center services in accordance with the
scope of work and terms and conditions of Specification No. S-2020-1177BD,
for a new total amount not to exceed $115,000 for the current contract year
(January 1, 2022-December 31, 2022); and
B. Approve three optional one-year renewals for a total amount not to exceed
$115,000 per year.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan and Dan Kalmick
(Alternate)
NOES:None
ABSENT:Connor Traut (Alternate)
ABSTENTIONS:None
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5.CONTRACTING AQUATIC BIOASSAY & CONSULTING
LABORATORIES, INC. FOR TAXONOMIC SERVICES
2022-2655
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract to Aquatic Bioassay & Consulting
Laboratories, Inc. to provide services for sample processing and taxonomic
identification of ocean bottom-dwelling animals as required by Orange County
Sanitation District’s NPDES ocean discharge permit, Specification No.
S-2022-1366BD, for a total amount not to exceed $200,000 for the period
beginning March 1, 2023, through February 29, 2024, with four (4) one-year
renewal options; and
B. Approve an annual contingency of $20,000 (10%).
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan and Dan Kalmick
(Alternate)
NOES:None
ABSENT:Connor Traut (Alternate)
ABSTENTIONS:None
NON-CONSENT:
6.INTERNET FIREWALL UPGRADE 2022-2648
Originator: Lorenzo Tyner
Information Technology Manager Rob Michaels provided a verbal report on the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Receive and file bid tabulation for Fortigate Firewall Upgrade, Specification No.
E-2022-1363BD;
B. Receive and file first Notice of Intent to Award dated October 13, 2022;
C. Receive and file protest letter received from NH&A, LLC dated October 13, 2022
concerning the award to Xpert Solutions, Inc.;
D. Receive and file second Notice of Intent to Award dated October 14, 2022;
E. Receive and file second protest letter received from Xpert Solutions, Inc. dated
October 18, 2022 concerning the award to NH&A, LLC;
F. Receive and file Orange County Sanitation District’s Protest Response Letter
dated October 31, 2022;
G. Approve a Purchase Order Contract to NH&A, LLC for the purchase of Fortigate
Firewall Upgrade, Specification No. E-2022-1363BD, for a total amount not to
exceed $226,698 plus applicable sales tax;
H. Approve four (4) optional one-year renewals for maintenance and support for an
annual amount not to exceed $80,458 plus applicable sales tax; and
I. Approve a contingency of $22,670 (10%) for the purchase upgrades and
subsequent renewals.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
7.NEW HEADQUARTERS AND INDUSTRIAL CONTROL SYSTEM
NETWORK EQUIPMENT
2022-2637
Originator: Lorenzo Tyner
Mr. Michaels provided a brief update on the item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Approve a Purchase Order to ePlus Technology, Inc. for the purchase of
information technology hardware (New Headquarters & Industrial Control
System Network Equipment), Specification No. E-2022-1360BD, for a total
amount not to exceed $428,865, plus applicable sales tax and shipping; and
B. Approve a contingency in the amount of $42,886 (10%).
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
8.ORANGE COUNTY SANITATION DISTRICT WASTEWATER
REVENUE PROGRAM RATE STUDY
2022-2411
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation which
provided a summary of OC San's Rate Program including the preparation and analysis
of the Rate Study.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District’s 2022 Wastewater Rates, Fees,
and Charges Study completed by HDR Engineering, Inc.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
9.PROPOSITION 218 NOTIFICATIONS 2022-2412
Originator: Lorenzo Tyner
Mr. Tyner provided a brief explanation of the process for the Proposition 218
notifications.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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A. Direct staff to prepare and mail Proposition 218 compliant notifications to
affected property owners outlining a five-year regional sewer service fee
schedule with annual increases of approximately 3.5 percent for fiscal years
2023-24 through 2027-28; and
B. Authorize the General Manager to select a service provider for preparing,
printing, and mailing the Proposition 218 compliant notifications and execute a
Purchase Order for an amount not to exceed $370,000.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
10.DENALI WATER SOLUTIONS, LLC BIOSOLIDS HAULING SERVICES
- SPECIFICATION NO. S-2020-1208BD - CONTINGENCY INCREASE
2022-2657
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a brief PowerPoint
presentation regarding the requested contingency increase.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve an additional 10% unit price per ton contingency (for a total of 20% unit price
per ton contingency) for Denali Water Solutions, LLC Biosolids Hauling Services
Specification No. S-2020-1208BD contract renewal to collect and haul Orange County
Sanitation District’s biosolids to the Inland Empire Regional Composting Facility and
alternative sites for the period between January 1, 2023 through December 31, 2023.
AYES:Brad Avery, Rose Espinoza, Ryan Gallagher, Patrick Harper,
Christine Marick, Jordan Nefulda, David Shawver, Andrew Nguyen,
Chad Wanke, John Withers, Farrah Khan, Dan Kalmick (Alternate)
and Connor Traut (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
None.
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DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 5:39 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, February 8, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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