HomeMy WebLinkAbout12-07-2022 Operations Committee MinutesOrange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, December 7, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chairman Brooke Jones on Wednesday, December 7, 2022 at
5:01 p.m. Chair Jones stated that the meeting was being held telephonically and via internet
accessibility. Chair Jones led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
ABSENT:Kim Nichols and Donald Wagner
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Moyo Abiodun were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Jackie
Castro; Wai Chan; Tanya Chong; Raul Cuellar; Jacob Dalgoff; Martin Dix; Mike Dorman;
Justin Fenton; Michelle Hetherington; Tina Knapp; Rob Michaels; Cindy Murra; Nasrin
Nasrollahi; Valerie Ratto; Wally Ritchie; Thomas Vu; Todd Waltz; Eros Yong; and Ruth
Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel; Charlie Guess; Katie Kane; Anni
Larkins; Jeff Mohr; and Chad Zimmerman were in attendance telephonically.
PUBLIC COMMENTS:
No public comments were received.
Clerk of the Board Kelly Lore stated that she received late communication from Director of
Engineering Kathy Millea regarding Item No. 9. The revised table was emailed to the Directors
today and was also made available to the public.
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OPERATIONS COMMITTEE Minutes December 7, 2022
REPORTS:
Chair Jones announced that, as a result of the recent election, after tonight's meeting he will
no longer be serving as a Director on OC San's Board of Directors.
General Manager Jim Herberg notified the Committee of a fatal car accident that took place at
the Westminster Boulevard project site which was covered in a recent OC Register article.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2638
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held November
2, 2022.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
2.VFD REPLACEMENTS AT PLANT NO. 1, PROJECT NO. FR1-0011 2022-2461
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for VFD Replacements at
Plant No. 1, Project No. FR1-0011;
B. Award a Construction Contract to ACS Engineering, Inc. for VFD Replacements
at Plant No. 1, Project No. FR1-0011, for a total amount not to exceed
$1,214,888; and
C. Approve a contingency of $121,488 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
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OPERATIONS COMMITTEE Minutes December 7, 2022
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
3.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2529
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending September 30, 2022.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
4.LIQUID OXYGEN TANK A REPLACEMENT AT PLANT NO. 2
(FE21-07), SPECIFICATION NO. S-2022-1345BD
2022-2533
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a General Services Contract with J.R. Filanc Construction Company,
Inc. to provide the Liquid Oxygen Tank A Replacement at Plant No. 2 (FE21-07),
Specification No. S-2022-1345BD for a total amount not to exceed $2,608,007;
and
B. Approve a contingency in the amount of $260,801 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 7, 2022
5.CENGEN SMOKE DETECTION IMPROVEMENTS AT PLANT NO. 1
AND NO. 2, PROJECT NO. FE20-09
2022-2561
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for CenGen Smoke
Detection Improvements at Plant No. 1 and No. 2, Project No. FE20-09;
B. Award a Construction Contract to ADT Commercial, LLC, for CenGen Smoke
Detection Improvements at Plant No. 1 and No. 2, Project No. FE20-09, for a
total amount not to exceed $313,000; and
C. Approve a contingency of $31,300 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
6.RETURN ACTIVATED SLUDGE DISCHARGE PIPING REPLACEMENT
AT ACTIVATED SLUDGE PLANT NO. 1, PROJECT NO. FE20-03
2022-2459
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Return Activated
Sludge Discharge Piping Replacement at Activated Sludge Plant No. 1, Project
No. FE20-03;
B. Award a Construction Contract to GSE Construction Company Inc. for Return
Activated Sludge Discharge Piping Replacement at Activated Sludge Plant No.
1, Project No. FE20-03, for a total amount not to exceed $3,985,400; and
C. Approve a contingency of $398,540 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
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OPERATIONS COMMITTEE Minutes December 7, 2022
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
7.ORANGE COUNTY SANITATION DISTRICT 2022 ASSET
MANAGEMENT PLAN
2022-2573
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt the Orange County Sanitation District 2022 Asset Management Plan.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
8.SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT
NO. 1, PROJECT NO. RE21-01
2022-2604
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Supercritical Water
Oxidation Demonstration at Plant No. 1, Project No. RE21-01;
B. Award a Construction Contract to Garney Pacific, Inc. for Supercritical Water
Oxidation Demonstration at Plant No. 1, Project No. RE21-01, for a total amount
not to exceed $1,172,000; and
C. Approve a contingency of $117,200 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 7, 2022
9.TPAD DIGESTER FACILITY AT PLANT NO. 2, PROJECT NO. P2-128 2022-2538
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Consider, receive, and file the Addendum to the Final Program Environmental
Impact report for Biosolids Master Plan for Project No. P2-128; and
B. Approve the project modifications as identified and described in the Addendum
to the Final Program Environmental Impact report for Biosolids Master Plan for
Project No. P2-128 (Chapter 4.0, Table 2, pages 8-11).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
NON-CONSENT:
Director Johnathan Ryan Hernandez appeared to be away.
10.UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT
NO. 1, PROJECT NO. P1-132
2021-1974
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced Engineering Manager Mike Dorman
who provided a PowerPoint presentation regarding the Uninterruptible Power Supply
Improvements at Plant No. 1 project. Mr. Dorman and Ms. Millea responded to
questions regarding the bid results and budget request.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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OPERATIONS COMMITTEE Minutes December 7, 2022
A. Receive and file Bid Tabulation and Recommendation for Uninterruptible Power
Supply Improvements at Plant No. 1, Project No. P1-132;
B. Approve a project budget increase of $2,600,000 for Uninterruptible Power
Supply Improvements at Plant No. 1, Project No. P1-132, for a new total project
budget of $9,600,000;
C. Award a Construction Contract to LEED Electric, Inc. for Uninterruptable Power
Supply Improvements at Plant No. 1, Project No. P1-132 for an amount not to
exceed $5,765,789; and
D. Approve a contingency of $576,579 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert
Ooten, Jesus Silva and Chad Wanke
NOES:None
ABSENT:Johnathan Ryan Hernandez, Kim Nichols and Donald Wagner
ABSTENTIONS:None
11.OPERATIONS AND MAINTENANCE FACILITY IMPROVEMENTS AT
PLANT NO. 2, PROJECT NO. P2-138
2022-2534
Originator: Kathy Millea
Ms. Millea provided a PowerPoint presentation regarding the Operations and
Maintenance Facility Improvements at Plant No. 2 project, which included the master
planning efforts, support facilities, operations center and maintenance building issues,
the original scope vs. current scope, the proposed project, the selection process,
negotiations, and an overview of the Recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Stantec Architecture
Inc. to provide engineering services for Operations and Maintenance Facility
Improvements at Plant No. 2, Project No. P2-138, for an amount not to exceed
$7,914,529; and
B. Approve a contingency of $791,453 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert
Ooten, Jesus Silva and Chad Wanke
NOES:None
ABSENT:Johnathan Ryan Hernandez, Kim Nichols and Donald Wagner
ABSTENTIONS:None
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OPERATIONS COMMITTEE Minutes December 7, 2022
12.ACTIVATED SLUDGE-1 AND SECONDARY CLARIFIER
REHABILITATION, PROJECT NO. P1-140
2022-2559
Originator: Kathy Millea
Ms. Millea introduced Engineering Supervisor Valerie Ratto who provided a PowerPoint
presentation regarding the Activated Sludge-1 and Secondary Clarifier Rehabilitation
project, which included an overview of the project location, the activated sludge
process, the condition of the equipment, the proposed solution, the demolition of
adjacent facilities, the selection process, negotiations, and Recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with HDR Engineering, Inc.,
to provide engineering services for Activated Sludge-1 and Secondary Clarifier
Rehabilitation, Project No. P1-140, for an amount not to exceed $18,462,443;
and
B. Approve a contingency of $1,846,244 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva and Chad
Wanke
NOES:None
ABSENT:Kim Nichols and Donald Wagner
ABSTENTIONS:None
INFORMATION ITEMS:
13.RATE STUDY UPDATE PRESENTATION 2022-2410
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation
summarizing the 2023 through 2028 Rate Program, which included the preparation and
analysis, revenue, general user fees, industrial operations and maintenance fees,
capital facilities capacity charge, rebates, refunds, and the proposed schedule for
adoption.
ITEM RECEIVED AS AN:
Information Item.
14.LIDO PUMP STATION SEWAGE SPILL 2022-2639
Originator: Riaz Moinuddin
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OPERATIONS COMMITTEE Minutes December 7, 2022
Director of Operations and Maintenance Riaz Moinuddin and Engineering Manager
Justin Fenton provided an update regarding the Lido Pump Station sewage spill.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 6:13 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, February 1, 2023 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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