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2004-10-10
`OaFt{ 5Aklfa rr�d' F � �b phone. 17143 962-241 1 Fax. 17143 962-0356 www.aesd.com mailing address: R❑ Box B127 Fountain Valley. GA 92728-8127 street address: 1 Q844 ©1is Avenue Frjunea)n VaEley. CA 927p8-7016 Member Agencies Cities An'Maim Brea Buena Park Cypress Fountain Valley Fullerton+ Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seat Beach Stanton Tustin Villa Park Yorbe Linda Cq.unty at Orange sanitary Districts Cosra Mesa Ib,dway city Water Districts Irvine Ranch ORANGE COUNTY SANITATION DISTRICT October 10, 2004 NOTICE OF MEETING CANCELLATION URBAN RUNOFF AD HOC COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY. OCTOBER 20, 2004 - 3:00 P.M. DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 Please note that the regular meeting of the Urban Runoff Ad Hoc Committee of the Board of Directors of Orange County Sanitation District, to be held at the above location, date and time has been cancelled. "To maintain world -class leadership in wastewater and water resource management. " AMENDED MINUTES OF AD HOC (COMMITTEE RE URBAN RUNOFF MEETING I Orange County Sanitation District July 21, 2004, at 5:00 p.m. A meeting of the Ad Hoc Committee re Urban Runoff of the Orange County Sanitation District was held on July 21, 2004 at 5 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: Directors Present: Don Bankhead, Ad Hoc Committee Chair Cathy Green, Director Beth Krom, Director Roy Moore, Director Don Hughes, Assistant to Jim Silva Directors Absent: Patty Campbell Debbie Cook Norm Eckenrode Tod Ridgeway Shirley McCracken Steve Anderson (2) APPOINTMENT OF CHAIR PRO TEM This was not required. OTHERS PRESENT: Don McIntyre, Consultant Bob Beardsley, City of Huntington Beach Geraldine Lucas, City of Huntington Beach Darrel Nolta Jim Sinasek Tom Bonigut STAFF PRESENT: Bob Ghirelli, Director of Technical Services Tom Meregillano, Regulatory Specialist Mahin Talebi, Source Control Manager Director Don Bankhead: No quorum. Committee unable to make a motion or approve any items; however most of the items presented are "Informational Items." (3) PUBLIC COMMENTS Darrel Nolta, a resident of Westminster, is concerned of how best to spend tax payers' money in removing urban runoff to improve beach water quality. Mr. Nolta reiterated that the people have a right to vote on this issue. Mr. Nolta believes that the District is in violation of Proposition 218 in administrating its urban runoff program and that this service should come to a vote by the people of Orange County. Mr. Nolta advocates that the people should pay for this service, since everyone in Orange County contributes to urban runoff. (4) REPORT OF AD HOC COMMITTEE CHAIR The minutes of the April 21, 2004 meeting were ordered to be received and filed. (5) REPORT OF THE GENERAL MANAGER The General Manager did not attend the meeting. Minutes of Ad Hoc Committee re Urban Runoff Page 2 July 21, 2004 (6) REPORT OF GENERAL COUNSEL General Counsel did not attend the meeting. (7) AD HOC COMMITTEES DISCUSSION ITEMS A. Update on urban runoff stud Tom Meregillano presented an update on the urban runoff study. The general objectives of the study were presented as follows: 1) to determine the District's collections and treatment limitations in accepting urban runoff, 2) to determine the potential quality impacts to the treatment process, and 3) to determine whether the regional urban runoff treatment of the County of Orange can be met after the District's defines its operational limitation. A technical team was established to provide review and validate all technical information produced by CH2M Hill. Mr. Meregillano reported on the following preliminary findings: 1) Approximately 11 MGD residual treatment capacity through year 2020; 2) District's Planning Division is currently reviewing residual collection capacity findings provided by CH2M Hill; 3) Existing constituents of concerns are not known to impact the District's treatment operations; 4) Based on the preliminary residual treatment capacity, the District currently meets the needs for the County's urban runoff flow projections for treatment of approximately 4 MGD in year 2010 and 10 MGD in year 2020. These flow projects include 29 proposed diversion systems. Flow projects may be subject to change. The Study is approximately 70% complete and a final report is planned to be completed on end of October 2004. The District has coordinated with the County of Orange, through the Stormwater Technical Advisory Committee, to establish a prioritization list of proposed diversion projects. Twenty-nine proposed diversion projects were ranked and prioritized for the District to consider for diversions. B. Presentation on the CitV of Huntington Beach's Wetland Treatment Project Proposal Geraldine Lucas / Bob Beardsley presented on a "Talbert Lake Diversion Project." As an alternative to urban runoff diversion into the sewer system, the City of Huntington Beach has planned several key water quality improvement projects. The City was able to secured funding from the Santa Ana Regional Water Quality Control Board and the County of Orange approximately $2.3 Million to fund these projects. In partnership with these agencies, the City plans to divert approximately 3-4 million gallons per day of urban runoff from the East Garden Grove Wintersburg Channel through series of pre-treatment devices and discharge the treated runoff for natural treatment in Central Park. The diverted water will supply water to two lakes and a nature center situated in Central Park. Total project cost of the project is estimated at $4 Million. Minutes of Ad Hoc Committee re Urban Runoff Page 3 July 21, 2004 C. Presentation on the City of Newport Beach's Purestream Pilot Proiect Jim Sinasek, City of Newport Code Enforcement Supervisor, presented several water quality improvement projects in particular a water quality pilot project in partnership with Purestream Inc. Because of proprietary reasons, the technical details of the Purestream treatment system were not discussed. Don McIntyre presented, on behalf of Purestream Inc., the pilot project. Mr. McIntyre informed the committee that the urban runoff treatment technology is based on a design by CalTech's post doctoral staff, and is cost competitive with other storm water treatment devices. The treatment system is no larger than a washing machine designed to be fitted below ground and is designed to remove bacteria in urban runoff contained in storm drains. In situation where natural treatment system and sewer diversions are not practical, this treatment technology is an option. At no capital cost involved, Purestream will provide this technology as a service on a monthly basis. This emerging technology will be available for use sometime in August 2004 D. Presentation on the City of San Clemente's Proposition 218 Ballot Experience Tom Bonigut presented on City of San Clemente's Proposition 218 experiences. In need of funding to implement City's urban runoff management planned activities (structural treatment systems, monitoring, and enforcement), to comply with increased NPDES permit requirements, and to maintain existing aging storm drain system, the City embarked on a proposition 218 ballot initiative to seek additional funding to finance these activities. The City completed a public opinion survey to gauge willingness to pay for water quality improvements within the City. The results of the survey indicated that majority of the residents supported a fee. An intense educational outreach plan was implemented to increase awareness of the ballot initiative through public meetings, local press, public forms etc., which the City gained public support not only from local residents but also from environmental groups. Results of the elections are as follows: 1) 17,522 ballots mailed to property owners, 2) 8,586 returned, 3) 418 ballots were invalidated, 4) 8,168 ballots were tabulated 5) 56.6% voted Yes, and 6) 43.4% voted No. A 5- year sunset was included in the fee increase. There are several key lessons learned for the City's experience: 1) ensure voter eligibility, 2) being cautious of outdated tax assessor data, 3) provide clear ballot instructions, 4) obtain full support from the community, City Council, and advocacy groups, and 5) implement an effective campaign effort to disseminate information. (8) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (9) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. Minutes of Ad Hoc Committee re Urban Runoff Page 4 July 21, 2004 (10) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTiON AND STAFF REPORT There were none. (11) FUTURE MEETING DATES The next Ad Hoc Committee re Urban Runoff meeting will be held on Wednesday, December 1, 2004 beginning at 3 p.m. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: /1��-' /07�� - Rose arsella, Acting Committee Secretary H:WeptlagendalAd Hoc CommitteeslUrban Runo/A20041042104 Urban RunoffAH Committee Minutes.doc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Urban Runoff Ad Hoc Committee meeting to be held on Wednesday, July 21, 2004, was duly posted for public inspection in the main lobby of the District's offices on Thursday, July 15, 2004. 2004. IN WITNESS WHEREOF, I have hereunto set my hand this 21st day of July, Penny M. Kyle, Secretary Board of Directors Orange County Sanitation District ��L Posted: S , 2004,9'e-0 P.M. in Signature H:\DEPT\AGENDA\AD HOC COMMITTEES\URBAN RUNOFF\2004\JUL 04\072104 COMMITTEE POSTING CERTIFICATION FORM.DOC ORANGE COUNTY SANITATION DISTRICT BOARD SECRETARY (2) NOTICE OF AD HOC COMMITTEE RE URBAN RUNOFF ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JULY 21, 2004 - 5 P.M. -DINNER WILL BE SERVED BEFORE THE MEETING DISTRICT'S ADMINISTRATIVE OFFICE 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 A regular meeting of the Ad Hoc Committee re Urban Runoff will meet at the above date and time to discuss issues of mutual interest. To maintain world -class leadership in wastewater and water resource management ROLL CALL (1) Roll Call: Meeting Date: July 21, 2004 Meeting Time: 5:00 p.m. Meeting Adjourned: Ad Hoc Committee Members Don Bankhead, Ad Hoc Committee Chair ........................... PaulYost, Director.............................................................. -- Cathy Green, Director......................................................... Norm Eckenrode, Director .................................................. Beth Krom, Director............................................................ Roy Moore, Director........................................................... Tod Ridgeway, Director...................................................... Jim Silva, Director............................................................... Steve Anderson, Board Chair ........................................... Jim Ferryman, Board Vice Chair ......................................... Others Thomas L. Woodruff, General Counsel ............................... DonHughes........................................................................ Don McIntyre, Consultant.................................................... Vicki Wilson, County of Orange .......................................... Dave Kiff, City of Newport Beach ........................................ Bob Beardsley, City of Huntington Beach ........................... Scott Baugh, Consultant ............................... ........ ............... Mike Wellborn, County of Orange ....................................... Ken Schiff, SCCWRP.......................................................... Dr. Stanley B. Grant, UC Irvine ........................................... NorrisBrandt, IRWD ........................................................... Larry McKenney, OCPFRD................................................. Staff Present Blake P. Anderson, General Manager ................................. Bob Ghirelli, Director of Technical Services ........................ David Ludwin, Director of Engineering ................................ Gary Streed, Director of Finance ......................................... Bob Ooten, Director of Operations & Maintenance ............. Mahin Talebi, Source Control Manager ............................... Tom Meregillano, Regulatory Specialist .............................. Jim Colston, Sr. Regulatory Specialist ................................ Carol Beekman, Communications Services Manager......... Gail Garrett, Secretary ........................................................ c: Lenora Crane H:\dept\agenda\Ad Hoc Committees\Urban Runotl\AH Committee Roll Call Sheet.doc q aw f AGENDA MEETING OF THE AD HOC COMMITTEE RE: URBAN RUNOFF ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JULY 21, 2004 AT 5 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items maybe continued from this meeting without further notice to a Committee meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adio_urnment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). P (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS Book page 1 Page 2 (4) REPORT OF AD HOC COMMITTEE CHAIR J U LY 21, 2004 A. Approve the minutes of the April 21, 2004 Urban Runoff Committee meeting. (5) REPORT OF GENERAL MANAGER (6) REPORT OF GENERAL COUNSEL (7) AD HOC COMMITTEES DISCUSSION ITEMS (Items A-D) A. Update on urban runoff study (10 min.) — Tom B. Meregillano, OCSD B. Presentation on the City of Huntington Beach's Wetland Treatment Project Proposal (10 min) - Geraldine Lucas C. Presentation on the City of Newport Beach's Purestream Pilot Project (10 min) - Jim Sinasek D. Presentation on the City of San Clemente's Proposition 218 Ballot Experience (15 min) — Tom Bonigut (8) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY (9) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING (10) MATTERS WHICH_A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (11) FUTURE MEETING DATES The next Urban Runoff Ad Hoc Committee Meeting is tentatively scheduled for Wednesday, October 20, 2004. Book page 2 Page 3 (12) CLOSED SESSION JULY 21, 2004 During the course of conducting the business set forth on this agenda as a regular meeting of the Ad Hoc Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT e H \dept\agenda\Ad Hoc Committees\Urban Runoff\2004\042104 AH Committee Agenda.doc Notice to Committee Members: To place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Don Bankhead (714) 738-6311 (Fullerton City Hall) Secretary: Gail Garrett (714) 593-7101 (714) 962-0356 (Fax) e-mail: ciclarrelt@ocsd.com Staff Contact: Bob Ghirelli (714) 593-7400 e-mail: rgiiirelli@ocsd.com Book page 3 Draft MINUTES OF AD HOC COMMITTEE RE URBAN RUNOFF MEETING Orange County Sanitation District April 21, 2004 at 3 p.m. A meeting of the Ad Hoc Committee re Urban Runoff of the Orange County Sanitation District was held on April 21, 2004 at 3 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: Directors Present: Don Bankhead, Ad Hoc Committee Chair Patty Campbell, Director Cathy Green, Director Norm Eckenrode, Director Beth Krom, Director Roy Moore, Director Jim Silva, Director/Supervisor Tod Ridgeway, Director Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Directors Absent: STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Tom Meregillano, Regulatory Specialist Mahin Talebi, Source Control Manager Jean Tappan, Committee Secretary Jerry Evangelista, Senior Engineer Mike White, Controller (2) APPOINTMENT OF CHAIR PRO TEM This was not required. (3) PUBLIC COMMENTS OTHERS PRESENT: Don McIntyre, Consultant Bob Beardsley, City of Huntington Beach Dave Kiff, City of Newport Beach Chris Crompton, County of Orange Norris Brandt, IRWD Larry McKenney, County of Orange Peer Swan, IRWD Geraldine Lucas, City of Huntington Beach Howard Johnson, City of Huntington Beach Don Schultz, Surfrider Foundation Monica Mazur, OC Env. Health Ken Theisen, RWQCB David Webb, City of Huntington Beach Don Schultz commented on Proposition 218 requirements and offered to coordinate the gathering of support from the environmental community. (4) APPROVAL OF MINUTES The minutes of the January 21, 2004 meeting were ordered to be received and filed. Book page 4 Minutes of Ad Hoc Committee re Urban Runoff Page 2 April 21, 2004 (5) REPORT OF THE AD HOG COMMITTEE CHAIR Committee Chair Don Bankhead commented on the recent newspaper articles that have identified urban runoff as a major contributor in beach pollution. (6) REPORT OF THE GENERAL MANAGER The General Manager did not make a report. (7) REPORT OF GENERAL COUNSEL General Counsel did not attend the meeting. (8) DISCUSSION ITEMS A. Update on urban runoff study milestones and deliverables Tom Meregillano updated the committee on the study being performed by CH2M Hill that will determine collection system and treatment plant limitations, determine water quality impacts to the systems, and determine the ultimate need for urban runoff treatment from the proposed County diversions. The report will be available later this fall. B. Update on the Santa Ana Regional Water Quality Control Board's letter to cities within the Lower Santa Ana River Watershed to reduce urban runoff pollution Ken Theisen reported that there are 22 identified sites that are not discharging at this time and no additional diversions are planned for south of the existing diversion in the Santa Ana River. C. Status of the Count 's proposed orioritization strategy of urban runoff diversion systems Chris Crompton made a presentation on the North Orange County Urban Runoff Diversion Policy and the progress made since the last report on January 29, 2004. There are currently 16 diversions in place sending 2.5 mgd of urban runoff to Treatment Plant No. 2 for treatment, with 23 additional proposed/projected diversions for another 1.7 mgd of flow. The planned projects can be managed through prioritization or retirement of some diversions so that the flow remains under the 4 mgd threshold. Mr. Crompton also discussed the findings of a survey of the cities on proposed diversions and prioritizations. Additional discussions will be held with the NPDES Technical Advisory Committee. David Webb described the plans being developed by the City of Huntington Beach and the use of grant money for the projects. Book page 5 Minutes of Ad Hoc Committee re Urban Runoff Page 3 April 21, 2004 D. Report on the draft County Water Quality Strategic Plan Larry McKenney reported that the County staff is currently optimizing the different solutions and working collaborative and cooperatively with all impacted agencies. The County is covered by two NPDES stormwater permits and is working to comply with TMDL requirements. The Board of Supervisors directed staff to prepare a water quality strategic plan. He outlined what they have been working on and where the County plans to go. The permits push the County to look at water quality city by city and watershed by watershed. He indicated that requirements will become more restrictive over time. Water conservation will be stressed through education. Mr. McKenney then described some of the elements of the strategic plan, including a recommendation for dividing the county into zones and finding ways to coordinate, govern and fund different initiatives. The plan will be presented to the Board of Supervisors in June. Preventing runoff will be the first priority, followed by diversions. E. OCSD's conceptual strategy for carrying out a Proposition 218 Ballot Initiative for Urban Runoff Blake Anderson described the conceptual eighteen -month calendar strategy for placing a Proposition 218 Initiative for Urban Runoff on a mailed ballot by June 2005. The Sanitation District would conduct the election. In order to pass, 50 percent plus one of the votes cast by property owners would be required. OCSD staff is conducting technical studies and identifying science issues. When those are completed, we will begin to build public support. Capital facilities costs are expected to be $20-25 million plus operations and maintenance costs. Institutional arrangements have to be determined, including who will take the lead. In November 2004 we will begin the process by testing the idea of a mail ballot. Polling will be done to see if we can get the 50 percent. Environmental, business and other interest groups will be asked to help fund the campaign costs. Consultant help will be needed during the process as well. Mr. Anderson reported that early polling done about two years ago indicated that residents would be willing to support the program in the $25-50 per year range. Director Silva indicated that he would like to have a presentation made to the Board of Supervisors during a working session on the major problems and proposed solutions including the possibility of the County taking the lead. General Manager Anderson agreed to set up the study session for the Supervisors, which would include legal counsels and polling consultants. (9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY IRWD staff offered to provide a definition of excess water use. Book page 6 Minutes of Ad Hoc Committee re Urban Runoff Page 4 April 21, 2004 (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETINGS The next Ad Hoc Committee re Urban Runoff meeting will be held on Wednesday, July 21, 2004 beginning at 3 p.m. (13) CLOSED SESSION There was no closed session. (14) ADJOURNMENT The Chair declared the meeting adjourned at 4:55 p.m. Submitted by: a4���a� q4J92 Je n ppan, Committcretary HAdeptlagendalAd Hoc CommitteeslUrban RunoN120041042104 Urban RunolfAH Committee Minutes.doc Book page 7 AD HOC COMMITTEE AGENDA REPORT Orange County Sanitation District FROM: Robert P. Ghirelli, D.Env., Director of Technical Services Originator: Mahin Talebi, Source Control Manager SUBJECT: Urban Runoff Project Updates GENERAL MANAGER'S RECOMMENDATION Information Items Only SUMMARY Meeting Date To Bd. of Dir. 7/21/04 Item Number Item Number 7.A District staff and representatives from the City of Huntington Beach, City of Newport Beach, and City of San Clemente will be providing an update on the following urban runoff related projects: • Orange County Sanitation District/CH2M Hill Urban Runoff Study Update • City of Huntington Beach - Wetland Treatment Project Proposal ■ City of Newport Beach - Purestream Pilot Project • City of San Clemente - Proposition 218 Ballot Initiative Experiences PRIOR COMMITTEE/BOARD ACTIONS None PROJECT/CONTRACT COST SUMMARY N/A BUDGETIMPACT ❑ This item has been budgeted. (Line item: ) ❑ This item has been budgeted, but there are insufficient funds. ❑ This item has not been budgeted. ® Not applicable (information item) ADDITIONAL INFORMATION N/A ALTERNATIVES Book page 8 N/A CEQA FINDINGS N/A ATTACHMENTS N/A Page 2 Book page 9 ORANGE COUNTY SANITATION DISTRICT (714)962-2411 Mailing Address: P.O. Box8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD 2/13/03