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2002-09-26
DRAFT MINUTES OF AD HOC COMMITTEE RE URBAN RUNOFF MEETING Orange County Sanitation District Thursday, September 26, 2002 A meeting of the Ad Hioc Committee re Urban Runoff of the Orange County Sanitation District was held on Thursday, September 26, 2002 at 4 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: Directors Present: Don Bankhead, Ad Hoc Committee Chair Patty Campbell, Director Debbie Cook, Director Norm Eckenrode, Director Beth Krom, Director Roy Moore, Director Tod Ridgeway, Director Jim Silva, Director/Supervisor Shirley McCracken, Board Chair Steve Anderson, Board Vice Chair Directors Absent: None (2) APPOINTMENT OF CHAIR PRO TEM OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes, Supervisor Silva's office Vicki Wilson, County of Orange Larry McKenney, County of Orange Geraldine Lucas, City of Huntington Beach Don McIntyre, Consultant Ken Schiff, SCCWRP Dr. Stanley B. Grant, UCI Norris Brandt, IRWD Randy Fuhrman Mike Rucupio STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Gary Streed, Director of Finance Lisa Murphy, Communications Manager Tom Meregillano, Regulatory Specialist Adriana Renescu, Engineering Supervisor Jean Tappan, Secretary Director Roy Moore was appointed Chair pro tem in Director Bankhead's absence. (3) PUBLIC COMMENTS There were no public comments. FILED IN THE OFFICE OF THE SECRETARY ORANGE C01)NTv GAMiTrTinN DISTRICT OCT 2 3 2002 BY Minutes of Ad Hoc Committee re Urban Runoff Page 2 September 26, 2002 (4) REPORT OF THE COMMITTEE CHAIR The revised minutes of the August 29, 2001 meeting were ordered to be received and filed. They were previously approved. Board Chair Shirley McCracken asked that introductions be made because of the many guests. (5) REPORT OF THE GENERAL MANAGER Mr. Blake Anderson gave an overview of the committee's activities to date and stated that the goal of the Ad Hoc Committee was to define the District's participation and role in the regional urban runoff program. (6) REPORT OF GENERAL COUNSEL General Counsel did not make a report. (7) DISCUSSION ITEMS — Items (A-F) A. Update on latest urban runoff and stormwater research findings including microbial source tracking Mr. Ken Schiff, Deputy Director of the Southern California Coastal Water Research Project (SCCWRP) and Dr. Stanley B. Grant, Professor of Chemical Engineering and Materials Science at UC Irvine, provided an overview of the studies being done on water quality in the ocean and on the beaches, specifically how urban runoff impacts the quality. Mr. Schiff provided an overview of the big picture of monitoring and the results in the Southern California Bight, an area from Point Conception north of Santa Barbara to Punta Banda, Mexico near Ensenada, or about 690 miles of shoreline. He described the existing monitoring efforts, which are greater than in any other part of the country and explained the limitations of monitoring programs. He reported on the results of three studies done in summer 1998, Dry Winter 1999 and Wet Winter 2000. He stated that an epidemiology study would need to be done in order to address changes to the existing bathing water health standards. There has only been one such study done and that was in Santa Monica Bay monitoring three drains only. Another is planned for San Diego. These tests cost about $1.6-1.9 million each and are paid for by agencies at this time. SCCWRP is lobbying EPA to select a study site in California, particularly Southern California. SCCWRP is currently planning a study that will simultaneously test a variety of bacterial source tracking methods and determine the best method to differentiate among human and animal sources of fecal indicator bacteria. Dr. Stanley Grant explained his research and the problems encountered identifying sources of contamination and then ways to fix the problems. His research is designed to better understand the variability of water quality in the surfzone itself. Using hourly test results from an OCSD study his goal is to attempt to identify where the sources are, what they are and, ultimately, how to treat them. Both the Santa Ana River and Talbert Marsh have been identified as sources and appear to be influenced by the changing Minutes of Ad Hoc Committee re Urban Runoff Page 3 September 26, 2002 tides. Continued study is necessary to determine what actually triggers an event and the sources that may be causing pollution events further upcoast from the River and Marsh systems. B. IRWD's Urban Runoff Program using Natural Treatment Systems Norris Brandt, Assistant to the General Manager-IRWD, explained the agency's planned San Diego Creek Watershed Natural Treatment System. It is intended to handle dry weather runoff by placing small man-made wetlands throughout the IRWD watershed. About 70% of the nitrogen will be removed from the runoff, as well as 50,000 tons of sediment and 10,000 pounds of phosphorus and prevent them from reaching the Upper Newport Bay, as well as providing a natural resource, riparian habitat and wildlife and water quality benefits throughout the watershed. This is a joint effort among IRWD, the County of Orange and the cities of Irvine, Lake Forest, Orange, Newport Beach and Tustin. Sixty-five sites have been identified and construction of the first 37 sites is expected to cost about $30 million and annual O&M costs are estimated between $2-3 million. The build out is expected in 10-15 years. Mr. Brandt said that the COE is following this project closely because it is considering similar facilities on the San Gabriel River. The County of Orange is also interested in it as a possible solution to Coyote and Carbon Creek cleanup efforts. C. Regional management strategies related to urban runoff, water quality and watersheds throughout Orange County Mr. Larry McKenney, Manager, Watershed and Coastal Resources Division, Orange County Public Facilities and Resources Department, stated that the County is focused on how they are doing business. The County is being driven by regulatory requirements in the new storm water permits, beach closures and beach erosion. They have embraced the watershed approach and will employ Best Management Practices in the Storm Water program, which will be developed on a county -wide basis. It will include education, developing a watershed model and capital facilities. They are also pursuing research on source tracking methods. Hot spots are being identified and prioritized. A retrofitting opportunities master plan is being developed and should be completed in June. It will present a general approach to a regional solution in partnership with other agencies, including OCSD. Meetings continue between the County and the District on refining what the shared and overlapping responsibilities are. D. Status of City of Salinas Proposition 218 Case Tom Woodruff, General Counsel for the District, explained the case and the court's decision and the likes and differences between it and our situation. It is his opinion that the District could collect a user fee to treat the urban runoff, but not for any capital expenditures without going through the 218 process. E. OCSD Urban Runoff Diversion Program Tom Meregillano, Regulatory Specialist at OCSD, provided an update on the current program. He described the existing temporary and permanent diversions that the County has installed. There are 16 systems in operation with 1 proposed. The flow from these diversions is about 2.5 mgd, well below the allowed 10 mgd. Flows are projected to increase to about 2.9 mgd. Staff is in the process of planning a triennial review of the program that will make recommendations based on the findings at a future Minutes of Ad Hoc Committee re Urban Runoff Page 4 September 26, 2002 Ad Hoc Committee meeting. A list of questions that the directors need to address is being developed. This will be an agenda item for the next Ad Hoc meeting. Mr. Meregillano reported that there have been no adverse impacts on the District's operations to date as a result of taking these urban runoff flows. F. Wrap up and schedule next meeting Board Chair McCracken directed Mr. Anderson and Director Bankhead to determine the date for the next meeting. (8) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY There was no other business discussed. (9) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (10) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (11) CONSIDERATION OF UPCOMING MEETINGS The next Ad Hoc Committee re Urban Runoff meeting will be scheduled after consultation between Chair Bankhead and Mr. Anderson. The fourth Thursday of the month continued to be the preferred day for meetings. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT The Chair pr tem declared the meeting adjourned at 6:35 p.m. SupTitted by: Je t Tappan, Comm i ee tecretary �f GAwp.dtalagendalAd Hoc CommitteeslUrban Runof11012402 draft Ad Hoc CommRtee Minutes.doc STATE OF CALIFORNIA) )SS, COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Urban Runoff Ad Hoc Committee meeting to be held on Thursday, September 26, 2002, was duly posted for public inspection in the main lobby of the District's offices on Thursday, September 19, 2002. IN WITNESS WHEREOF, I have hereunto set my hand this 26th day of September, 2002. �^ ! 1 Penny M. Kyle, Secretary Board of Directors Orange County Sanitation District Posted: �� , �002_, !i P.M. By: Signa re G:\WP.DTA\AGENDA\HD HOC COMM ITTEES\U RBAN RUNOFF1092602 COMMITTEE POSTING CERTIFICATION FORM.DOC `v ( IAN { ORANGE COUNTY SANITATION DISTRICT N r E phone: C714] 962-241 1 fax: [7141 9E2-M56 www.utsd.com NOTICE OF mailing address: PD. Box B127 Fountairi Valley. CA AD HOC COMMITTEE RE URBAN RUNOFF 22728-B 127 9272-6 street address: 10844 Ells AVonue Fountain Valley, CA ORANGE COUNTY SANITATION DISTRICT 927©9-7f]'l8 Member Agencies WEDNESDAY, SEPTEMBER 26, 2002 - 4 P.M. M1i cities Anaheim DISTRICT'S ADMINISTRATIVE OFFICE Brea 10844 ELLIS AVENUE Buena Park Cypress FOUNTAIN VALLEY, CALIFORNIA 92708 Fountain valley Fullerton Garden Grave Huntington Beach Irvine La Habra A regular meeting of the Ad Hoc Committee re Urban Runoff will meet at the above La Palma date and time to discuss issues of pertaining to urban runoff throughout Orange Los Alamitos County. Newport Beach Drange Placentia Santa Ana Sea/ Beach Stanton Tustin Villa Park Yarns Linda County of Orange Sanitary Districts Costs Mesa Midway city Water Districts Irvine Ranch To maintain world -class leadership in wastewater and water resource management. ROLL CALL (1) - Roll Call: Meeting Date: ---September 26. 2002 Meeting Time: 4 .m. Meeting Adjourned: Ad Hoc Committee Members Don Bankhead, Ad Hoc Committee Chair ............... . Patty Campbell, Director ....:.................................... Debbie Cook, Director ............................................. Norm Eckenrode, Director ....................................... Beth Krom, Director ................................................. Roy Moore, Director ................................................ Tod Ridgeway, Director ........................................... Jim Silva, Director ................................................... Shirley McCracken, Board Chair ............................ Steve Anderson, Board Vice Chair .......................... Others Thomas L. Woodruff, General Counsel ................... DonHughes.... -- . ................................................. Don McIntyre, Consultant ........................................ Vicki Wilson, County of Orange ............................... Dave Kiff, City of Newport Beach ............................ Bob Beardsley, City of Huntington Beach ................ Scott Baugh, Consultant .......................................... Mike Wellborn, County of Orange ........................... Ken Schiff, SCCWRP.............................................. Dr. Stanley B. Grant, LIC Irvine ............................... Norris Brandt, IRWD............................................... Larry McKenney, OCPFRD..................................... Staff Present Blake P. Anderson, General Manager ..................... Bob Ghirelli, Director of Technical Services ............. David Ludwin, Director of Engineering .................... Gary Streed, Director of Finance ............................. Bob Ooten, Director of Operations & Maintenance.. Mahin Talebi, Source Control Manager ................... Tom Meregillano, Regulatory Specialist .................. Jim Colston, Sr. Regulatory Specialist ..................... Lisa Murphy, Communications Manager ................. Jean Tappan, Secretary .......................................... AGENDA MEETING OF THE AD HOC COMMITTEE RE: URBAN RUNOFF ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, SEPTEMBER 26, 2002 AT 4 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item, or that there is a need to take immediate action which need came to the attention of the District subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted not less than 72 hours prior to the meeting date. All current agendas and meeting minutes are also available via Orange County Sanitation District's Internet site located at www.ocsd.com. Upon entering the District's web site, please navigate to the Board of Directors section. (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS -2- September 26, 2002 Agenda (4) REPORT OF AD HOC COMMITTEE CHAIR A. Revised Minutes of the August 29, 2001 Ad Hoc Committee Meeting re Urban Runoff Diversion Permit and Financing (Information Only) (5) REPORT OF GENERAL MANAGER (6) REPORT OF GENERAL COUNSEL (7) AD HOC COMMITTEES DISCUSSION ITEMS (Items A-F) A. Update on latest urban runoff and stormwater research findings including microbial source tracking — Ken Schiff, Deputy Director, Southern California Coastal Water Research Project (SCCWRP) and Stanley B. Grant, Professor, Chemical Engineering and Materials Science, University of California, Irvine (40 minutes) B. IRWD's Urban Runoff Program using Natural Treatment Systems — Norris Brandt, Assistant to the General Manager, IRWD (20 minutes) C. Regional management strategies related to urban runoff, water quality and watersheds throughout Orange County — Larry McKenney, Manager, Watershed and Coastal Resources Division, Orange County Public Facilities and Resources Department (20 minutes) D. Status of City of Salinas Proposition 218 Case — Tom Woodruff, OCSD General Counsel (10 minutes) E. OCSD Urban Runoff Diversion Program — Tom B. Meregillano, Regulatory Specialist, OCSD (15 minutes) • Update on current flows • Plans for three-year policy review F. Wrap up and schedule next meeting (8) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY (9) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING -3- September 26, 2002 Agenda (10) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (11) FUTURE MEETING DATES The next Urban Runoff Ad Hoc Committee Meeting will be scheduled at the meeting. (12) CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Ad Hoc Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT jt GAwp.dla\agenda\Ad Hoc Committees\Urban Runott\092602 AH Commttee Agenda.doc Notice to Committee Members: To place items on the agenda, Committee members should contact the Committee Chair or the Secretary ten days in advance of the Committee meeting. Committee Chair: Don Bankhead (714) 738-6311 (Fullerton City Hall) Secretary: Jean Tappan (714) 593-7101 (714) 962-0356 (Fax) e-mail: jtappan@ocsd.com DRAFT MINUTES OF AD HOC COMM117EE RE URBAN RUNOFF MEETING Orange County Sanitation District Thursday, February 28, 2002 A meeting of the Ad Hoc Committee re Urban Runoff of the Orange County Sanitation District was held on Thursday, February 28, 2002 at 3 p.m., in the District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: AD HOC COMMITTEE MEMBERS: Directors Present: Shawn Boyd, Ad Hoc Committee Chair Steve Anderson, Director Don Bankhead, Director Tod Ridgeway, Director Norm Eckenrode, Director Jim Silva, Director/Supervisor Directors Absent: Beth Krom, Director (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS OTHERS PRESENT: Thomas L. Woodruff, General Counsel Don Hughes Vicki Wilson, County of Orange Bob Beardsley, City of Huntington Beach June Nguyen, LACSD Randy Fuhrman Darrel Canut STAFF PRESENT: Blake Anderson, General Manager Bob Ghirelli, Director of Technical Services Bob Ooten, Director of O&M Gary Streed, Director of Finance Lisa Murphy, Communications Manager Tom Meregillano, Regulatory Specialist Jim Colston, Senior Regulatory Specialist Pam Koester, Project Engineer Jean Tappan, Secretary There were no comments by any member of the public. (4) RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING The minutes of the January 24, 2002 Ad Hoc Committee meeting were approved as drafted. Minutes of the Ad Hoc Committee re Urban Runoff Meeting Page 2 February 28, 2002 (5) _ REPORT OF THE COMMITTEE CHAIR Committee Chair Shawn Boyd did not make a report. (6) REPORT OF THE GENERAL MANAGER General Manager Blake Anderson said that AB 1892 has provided some interesting discussions. We're finding that no good deed goes unpunished, as the bill is being looked at with suspicion. Director Tod Ridgeway cited a need to get the correct information out to the public exactly what the bill does, and the same for our plans for disinfection as there are mixed messages going out. He also expressed concern that people are taking positions without any study of the issues. He asked staff to continue to answer questions posed by those who question our actions, as it is our responsibility to educate the public. (7) REPORT OF GENERAL COUNSEL. General Counsel did not make a report. (8) DISCUSSION ITEMS — Items (A-C) A. Discussion on the District's Cooperative Projects Program to Fund Urban Runoff Diversion and Treatment Projects. Pam Koester described the background of the Cooperative Projects Program, which was implemented to reduce inflow and infiltration (1/1) by 20% over a 20- year period. The program budget was set at $142,676,000 with $10 million per year allocated. She described the types of projects approved so far as well as the approach and evaluation criteria. Current program issues were discussed in detail. One of the most important issues is project identification in the county. Of the 28 agencies in Orange County that could submit applications, only 15 have are in the program. Only $3 million has been spent since the inception of the program. More field data is needed on the local sewers throughout our service area to better define the sources of 1/I. Adding urban runoff diversion and treatment projects would require modifying the program requirements to match available funding and could potentially jeopardize our ability to meet the program goals if funding was diverted to urban runoff projects rather than 1/1 projects. Until the District's charter is amended to include treating urban runoff, nothing can be done. Ms. Koester outlined the options: 1) funds are not diverted from the Cooperative Projects budget and a separate urban runoff fund is developed; 2) Cooperative projects budget is expanded to include urban runoff projects; or 3) OCSD would not provide funding for local projects. Director Ridgeway stated that the program would have to readdress the capacity limits if we move to include urban runoff. Minutes of the Ad Hoc Committee re Urban Runoff Meeting Page 3 February 28, 2002 Vicki Wilson described what the county would be working on during Year 1 of the new Storm Water Permit. Extensive inspections will be undertaken to better define what Best Management Practices (BMPs) need to be in place. She didn't anticipate the identification of a lot of diversion projects in the first year or so. All structural BMPs need to be evaluated to solve the problems, not just one type. Director Ridgeway felt that constructed wetlands should be the responsibility of the Flood Control District. Ms. Wilson indicated that Sanitation District participation in funding the urban runoff diversion projects would be welcome. Until AB 1982 is passed, the District is limited in its participation. When it passes, there would be no problem with funding those projects. It was mentioned that new developments in the county would not be contributing to the urban runoff problems as permits now include a condition that they must handle the runoff in the development. Most projects will be retrofits in previously developed areas. Staff was directed to continue working with the county to find out how much time it will need to move forward; how do the projects get paid for; and how much urban runoff do we accept, what are the legal aspects, and where do we get the money to pay for it. When alternatives have been identified, a report will be forwarded to the Planning, Design and Construction Committee for consideration before moving it to the Board for approval. B. Orange County's Storm Water Permit Impacts to OCSD. Tom Meregillano, Regulatory Specialist, updated the committee on the permit impacts to the District. Staff will work with permittees in Year 1 of the permit to develop a countywide grease control program, and coordinate construction, industrial and commercial inspections. The countywide grease control program will identify 'hotspots', which are sections of all the sewer system subject to grease blockages, and source control measures of all sources of grease including restaurants. For construction inspections, staff will be coordinating with the County on any proposed OCSD construction activity within a permittee's jurisdiction. We will continue to participate with Orange County Hazardous Materials Strike Force industrial and commercial inspections to coordinate joint inspections and investigations of illegal discharges and illicit connections. A separate set of Wastewater Discharge Requirements (WDRs) will be developed for local sanitary sewer agencies to reduce sewage spills within the Regional Water Control Board's jurisdiction. The District will work with the Regional Board and other local sewer agencies to develop the WDRs, which include the development and implementation of a sewer system management plan, and coordinate with permittees on a countywide public education program. Minutes of the Ad Hoc Committee re Urban Runoff Meeting Page 4 February 28, 2002 Year 2 work will focus on development of best management practices and a comprehensive review of the District's urban runoff policy. The District will work with the County as the District evaluates its urban policy and program to make appropriate policy or operation changes, if needed. C. Status of AB 1892, legislation amending Orange County Sanitation District charter to allow treating urban runoff. Jim Colston explained that this bill expands the District's charter to allow treatment of urban runoff. Assemblyman Harmon introduced the bill to the legislature on February 6, 2002 and it has been referred to committee with hearing scheduled for March 9, or thereabout. CASA's legislative committee is scheduled to meet Friday, March 01, 2002, and some concern has been expressed by other agencies that this may force them to handle urban runoff as well. There has also been some discussion about included other agencies in the bill. Scott Baugh, our legislative consultant, has recommended that the District keep a low profile at this time on the bill because it is a local issue and there is support for it. Staff will continue to update the Ad Hoc Committee on the legislative progress of this bill. (9) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY There was no other business discussed. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none (12) CONSIDERATION OF UPCOMING MEETINGS The next Ad Hoc Committee re Urban Runoff meeting is tentatively scheduled for March 28, 2002 at 3 p.m. (13) CLOSED SESSION There was no closed session. Minutes of the Ad Hoc Committee re Urban Runoff Meeting Page 5 February 28, 2002 (14) ADJOURNMENT The Chair declared the meeting adjourned at 4:27 p.m. 5 fitted by: J n appan, Committee Secretary GAwp.dialagendMAd Hoc CommitteeslUrban Runoff1022802 Ad Hoc Committee Minutes.doc