HomeMy WebLinkAbout1999-03-10DRAFT
FILED
IN THE OFFICE OF THE SECRETARY
ORAN E COU ~rv SANITATION DISTRICT •
MAR 2 4 1999
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MINUTES OF FINANCE. ADMINISTRATION AND
HUMAN RESOURCES COMMITTEE MEETING
Orange County Sanitation District
Wednesday, March 10, 1999, 5:00 p.m.
A meeting of the Finance, Administration and Human Resources Committee of the Orange
County Sanitation District was held on March 10, 1999 at 5:00 p.m., in the District's
Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
FAHR COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present:
Thomas Saltarelli, Chair
Mark Leyes, Vice Chair
Shawn Boyd
John M. Gullixson
Mark A. Murphy
Peer Swan, Board Vice Chair
John J. Collins, Past Board Chair
Jan Debay, Board Chair
Directors Absent:
Shirley McCracken
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were none.
Terry Andrus, General Counsel
Stephen Sheldon, Sheldon & Associates
Adam Probolsky, Adam D. Probolsky & Associates
Toby Weissert, Carollo Engineers
STAFF PRESENT:
Don McIntyre, General Manager
Blake Anderson, Assistant General Manager
David Ludwin, Director of Engineering
Mike Peterman, Director of Human Resources
Gary Streed, Director of Finance
Michelle Tuchman, Director of Communications
Steve Kozak, Financial Manager
Greg Mathews, Assistant to the General Manager
Mike White, Controller
Jon Thomsic, Senior Engineer
Lenora Crane, Committee Secretary
OCSD • P.O. Box 8127 • Fountain Valley, CA 92728-8127 • (714) 962-2411
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page2
March 10, 1999
(4) RECEIVE, FILE AND APPROVE DRAFT MINUTES OF PREVIOUS MEETING
It was moved, seconded and duly carried to approve the minutes of the February 10, 1999,
Finance, Administration and Human Resources Committee as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
• Chair Saltarelli reminded the Committee that a FAHR Committee Workshop is scheduled for
April 10, 1999, at 9:00 p.m., and that all Directors are being invited.
• The next regular FAHR meeting is scheduled for April 14, 1999, at 5:00 p.m.
• There will be a closed session tonight regarding the status of labor negotiations with the
Supervisory and Professional Employees.
(6) REPORT OF THE GENERAL MANAGER
General Manager Don McIntyre reported that Supervisor Jim Silva will be on the Board and will
be a member of the FAHR Committee beginning in April.
(7) REPORT OF ASSISTANT GENERAL MANAGER
Assistant General Manager Blake Anderson updated the Committee on his trip to Washington,
D.C. last week. He advised that he, and representatives of the Municipal Water District of
Orange County and the Orange County Water District, met with politicians from Orange County
regarding the Groundwater Replenishment System (GWRS) project, and their continued interest
in receiving funding of $20 million from the Bureau of Reclamation to help support the cost.
They also met with some Watershed members from Riverside and San Bernardino County to
discuss watershed issues such as flood control and manure management.
(8) REPORT OF DIRECTOR OF FINANCE
Mr. Streed advised that several reports were placed before the Directors just prior to the
meeting.
• The Treasurer's Report for February was placed before the Committee prior to the meeting in
accordance with the Investment Policy and Government Code requirements.
• A copy of a letter sent to Director Mccraken, in response to some questions that the City of
Anaheim staff had regarding connection fees, was also distributed to the Committee. Most of
the City's questions could probably have been answered if they had access to the Carollo
report which was sent along with the letter. Mr. Streed noted that the questions from the City
were well drafted.
• A one-page rating summary for item 13(b) was also placed before the Committee.
• Another hand-out will also be distributed which responds to questions raised at the
Committee's February meeting regarding Capital Project cost allocations.
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 3
March 10, 1999
• Mr. Streed announced that Board Secretary Penny Kyle will be taking over the FAHR
Committee Secretary responsibilities, due to a change in procedures. Penny will be
preparing the Agenda and taking the minutes possibly as early as next month.
• General Manager Don McIntyre further advised the Committee that Penny will be taking over
the responsibilities of all three Committees.
(9) REPORT OF DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources Mike Peterman had no report.
(10) REPORT OF DIRECTOR OF COMMUNICATIONS
• Director of Communications Michelle Tuchman reported that staff developed a new
Earthquake Preparedness brochure on personal wastewater management, and worked with
the Orange County Health Care Agency in compiling the material to make sure it met their
specifications and concerns. The Health Care Agency will also be distributing the brochure.
Copies are being sent to the cities, and will also be included in the packets we hand out at
the Orange County Fair.
• The information contained in another brochure distributed to the Directors in their Board
packets last month was received from an outside agency. Staff edited the material and
designed the brochure. The California Department of Toxic Substances Control, Office of
Pollution Prevention, was so pleased with the brochure that they have asked if they can use
it.
(11) REPORT OF GENERAL COUNSEL
General Counsel Terry Andrus had no report.
(12) CONSENT CALENDAR ITEMS (Items A-C)
A FAHR99-12: Receive and file Treasurer's Report for the month of
February 1999: The Treasurer's Report was handed out at the FAHR Committee
meeting in accordance with the Board-approved Investment Policy, and in
conformance to the Government Code requirement to have monthly reports
reviewed within 30 days of month end.
8. FAHR99-13: Receive and file Certificates of Participation (COP) Monthly Report.
C. FAHR99-14: Receive and file Employment Status Report as of February 25, 1999.
END OF CONSENT CALENDAR
Consideration of items deleted from Consent Calendar, if any. There were none.
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 4
March 10, 1999
Motion: Moved, seconded and duly carried to approve the recommended actions
for items specified as 12(A) through 12(C) under Consent Calendar.
(13) ACTION ITEMS (Items A-C)
A. FAHR99-15: 1) Approve Professional Services Agreement (PSA) with
Makesense, Inc., for utility and telecommunications auditing services; and 2)
Approve such services on a contingency fee basis that are calculated as: a) 50%
fee for all recovered overcharges and, b) the equivalent of twelve (12) months
savings for all implemented cost reduction strategies.
Motion: Moved, seconded and duly carried to approve staffs recommendation. The
Committee further directed staff to attempt to negotiate the fee downward.
8. FAHR99-16: Approve Professional Services Agreement (PSA) for a consultant to
review sewer service fees and Assessor's data, and authorize the General Manager to
enter into a contingency fee agreement for services for a period of 12 months.
Mr. Streed reviewed the results of the interview panels for the Committee. A lengthy
discussion took place regarding whether or not the successful bidder should perform a
one or four-year collection effort, whether to use the new rate structure or the old one if
a four-year effort is selected, and the fees that the two bidders will charge for a one-
year effort. The Committee was unable to agree on awarding the project to either
bidder because one of the bidding firms had not included a firm price in their proposal
for a one-year effort. Several motions were made, amended and withdrawn. The final
approved motion follows:
Motion: Moved, seconded and duly carried, with one No vote, to direct staff to
contact both bidders requesting that they submit a best and final proposal, with
qualifications, on a one-year basis. This item is to be brought back to the
Committee next month with a staff recommendation.
C. FAHR99-17: Receive and file the preliminary FY 1999-00 Capital Improvement
Program Budget.
Director Swan requested that staff identify any projects that are brand new so that
a distinction can be made, since there are some in design and under construction.
Motion: Moved, seconded and duly carried to approve staffs recommendation.
(14) INFORMATIONAL PRESENTATION
A. Plant Reinvention and Automation Project Status Report.
Engineering Director David Ludwin introduced Jon Thomsic, Senior Engineer, who
gave a presentation on the status of Job No. J-42, Plant Reinvention and Automation
Project.
. ~
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 5
March 10, 1999
(15) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There was no other business discussed.
(16) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(17) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(18) CONSIDERATION OF UPCOMING MEETINGS
The next FAHR Committee meeting is scheduled for April 14, 1999 at 5:00 p.m.
(19) CLOSED SESSION
The Chair reported to the Committee the need for a Closed Session, as authorized by
Government Code Sections 54957 .6, to discuss and consider the item that is specified as Item
19(A)(1) on the published Agenda. The Committee convened in closed session at 6:50 p.m.
Confidential Minutes of the Closed Session held by the Finance, Administration and Human
Resources Committee have been prepared in accordance with California Government Code
Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings. No reportable action was taken re Agenda
Item 19 (A)(1).
At approximately 8:05 p.m., the Committee reconvened in regular session.
(20) ADJOURNMENT
The Chair declared the meeting adjourned at approximately 8:10 p.m.
Submitted by:
~ ~
FAHR Committee Secretary
H:\wp.dlaVin\210\crane\FAHR\Fahr99\Marl03-99MIN.doc
STATE OF CALIFORNIA )
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice
and the Agenda for the Finance, Administration and Human Resources meeting held on
March 10, 1999, was duly posted for public inspection in the main lobby of the District's offices
on March 5 1999.
Posted:
By:
IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of March 1999.
Penny Kyle, Secreta
County Sanitation DI
YA_ ........... _auv' ________ v __ --_Z:-___ , 1999, -----8 M
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\Ir adon\data 1 \wp.dta\fin\21 0\crane\FAH R\Fahr99\M ar\C ERTP003·99 .doc
DISTRIBUTION
FAHR COMMITTEE MEETING PACKAGE
Full Agenda Package 44
Committee 13
& Mailing List
Donald F. McIntyre 1
Blake P. Anderson 1 (3-hole punched)
Dan Dillon 1
Marc Dubois 1
Jeff Esber 1
Ed Hodges 1
Steve Kozak 1
Penny Kyle 2
David Ludwin 1
Greg Mathews 1
Partick Miles 1
Bob Ooten 1
Mike Peterman 1
Gary Streed 1
Michelle Tuchman 1 (3-hole punched)
Robert Ghirelli 1
Terri Josway 1
Dan Tunnicliff (H.R.) 1
Mike White 1 (3-hole punched)
Cagle, Brad 1
Lisa Tomko 1
Bob Geggie 1
Jim Herberg 1
Patricia Jonk 1
Lenora Crane 1
File 1
Extras 4
Notices and Agenda 12
Posting 1
Jean Tappan (include Mins) 1
Anna Ubaldini 1
Frankie Woodside 1
Patricia Magnante 1
Janet Gray 1
Security 1
Extras 5
Ron Zenk, Dist. 14 Treasurer"s Report Only
C
H:\WP.DTA\FIN\210\CRANE\FAHR\DISTRIBUTIONLISTFAHR.DOC
phone:
(7141 962-2411
mailing address:
P.O. Box B127
Fountain Valley, CA
92726-8127
street address:
10B44 Ellis Avenue
Fountain Valley, CA
9270B-701B
Member
Agencies •
Cities
Anaheim
Brea
Buena Park
Cypress
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
Irvine
Ls Habra
La Palma
Los Alamitos
Newport Beach
Orange
Placentia
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Yorba Linda
County of Orange
Sanitary Districts
Costa Mess
Midway City
Water Districts
Irvine Ranch
•RANGE COUNTY SANITATION DISTRICT
NOTICE OF MEETING
FINANCE, ADMINISTRATION AND HUMAN RESOURCES
COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, MARCH 10, 1999 -5:00 P .M.
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708
A regular meeting of the Finance, Administration and Human
Resources Committee of the Board of Directors of the Orange
County Sanitation District, will be held at the above location, date
and time.
"To Protect the Public Health and the Environment through Excellence in Wastewater Systems·
FINANCE, ADMINISTRATION AND HUMAN RESOURCES
COMMITTEE MEETING DATES
FAHR Committee Meeting Dates
March 10, 1999
April 14, 1999
May 12, 1999
June 9, 1999
July 14, 1999
None Scheduled
September 8, 1999
October 13, 1999
November 10, 1999
December 8, 1999
None Scheduled
February 9, 2000
March 8, 2000
Board Meeting Dates
March 24, 1999
April 28, 1999
May 26, 1999
June 23, 1999
July 21, 1999
August 25, 1999
September 22, 1999
October 27, 1999
November 17, 1999
December 15, 1999
January 26, 2000
February 23, 2000
March 22, 2000
ROLL CALL
FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
Meeting Date: March 10, 1999 Time: 5:00 p.m.
Adjourn: ____ _
COMMITTEE MEMBERS
THOMAS R. SALTARELLI (Chair) ................................................ .
MARK LEYES (Vice Chair) .......................................................... ..
SHAWN BOYD .............................................................................. .
JOHN M. GULLIXSON .................................................................. .
SHIRLEY MC CRACKEN ............................................................. ..
MARK A. MURPHY ....................................................................... .
JAN DEBAY (Board Chair) .......................................................... ..
PEER SWAN (Board Vice Chair) .................................................. .
JOHN J. COLLINS (Past Board Chair) ......................................... .
OTHERS
TOM WOODRUFF, General Counsel ............................................. ..
RYAL WHEELER ..................................................................... .
STAFF
DON MCINTYRE, General Manager ............................................... .
BLAKE ANDERSON, Assistant General Manager ......................... .
ED HODGES, Director of General Services Administration ......... ..
DAVID LUDWIN, Director of Engineering ..................................... ..
BOB OOTEN, Director of Operations & Maintenance ................... ..
MIKE PETERMAN, Director of Human Resources ........................ ..
GARY STREED, Director of Finance .............................................. .
MICHELLE TUCHMAN, Director of Communications ................... ..
PATRICK MILES, Director of Information Technology ................. ..
ROBERT GHIRELLI, Director of Technical Services ..................... .
STEVE KOZAK, Financial Manager ............................................... .
MIKE WHITE, Controller ................................................................ ..
GREG MATHEWS, Assistant to the General Manager ................... .
LISA TOMKO, Human Resources Manager ................................... .
JON THOMSIC, Senior Engineer .................................................... .
LENORA CRANE, Committee Secretary ....................................... ..
c: Debra Lecuna
AGENDA
REGULAR MEETING OF THE
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FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, MARCH 10, 1999, AT 5:00 P.M.
ADMINISTRATIVE 0~1c·E
10844 Ellis Avenue
Fountain Valley, California 92708
In accordance with the requirements of California Government Code Section 54954.2, this agenda has been
posted in the main lobby of the District's Administrative Offices not less than 72 hours prior to the meeting date
and time above. All written materials relating to each agenda item are available for public inspection in the
Office of ihe Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion
and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need
to take immediate action which need came to the attention of the Committee subsequent to the posting of the
agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior
to the meeting date.
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM, 'IF NECESSARY
(3) PUBLIC COMMENTS
All persons wishing to address the Finance, Administration and Human Resources Committee on
specific agenda items or matters of general interest should do so at this time. As determined by the
Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be
limited to five minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have
action taken by the Committee except as authorized by Section 54954.2(b).
2 March 10, 1999
(4) APPROVE MINUTES OF PREVIOUS MEETING
Approve draft minutes of the February 10, 1999, Finance, Administration and Human
Resources Committee meeting.
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) REPORT OF ASSISTANT GENERAL MANAGER
(8) REPORT OF DIRECTOR OF FINANCE
(9) REPORT OF DIRECTOR OF HUMAN RESOURCES
(10) REPORT OF DIRECTOR OF COMMUNICATIONS
(11) REPORT OF GENERAL COUNSEL
(12) CONSENT CAl.:ENDAR ITEMS (A -C)
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
· All matters placed ori the consent calendar are eonsidered as not requiring disc_ussion or further explanation and i
unless any particular item is requested to be removed from the consent calendar by a Director, staff member or I
member of the public in attendance, there will be no separate discussion of these items. All items on the consent I
calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions f
included on the consent calendar. All items removed from the consent calendar shall be considered in the regular J.
1
•
order of business. 1
Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair,
state their name, address and designate by number the item to be removed from the consent calendar.
_The Chair will determine if any items are to be deleted from the consent calendar.
A. FAHR99-12: Receive and file Treasurer's Report for the month of February 1999:
The Treasurer's Report will be handed out at the FAHR Committee
meeting in accordance with the Board-approved Investment Policy, and
in conformance to the Government Code requirement to have monthly
reports reviewed within 30 days of month end.
3 March 10, 1999
B. FAHR99-13: Receive and file Certificates of Participation (COP) Monthly Report.
C. FAHR99-14: Receive and file Employment Status Report as of February 25, 1999.
END OF CONSENT CALENDAR
Consideration of items deleted from Consent Calendar, if any.
(13) ACTION ITEMS (A -C)
A. FAHR99-15:
B. FAHR99-16:
C. FAHR99-17:
1) Approve Professional Services Agreement (PSA) with
Makesense, Inc., for utility and telecommunications auditing services;
and 2) Approve such services on a contingency fee basis that are
calculated as: a) 50% fee for all recovered overcharges and, b) the
equivalent of twelve (12) months savings for all implemented cost
reduction strategies.
(Greg Mathews -15 minutes)
Approve Professional Services Agreement (PSA) for a consultant to
review sewer service fees and Assessor's data, and authorize the
General Manager to enter into a contingency fee agreement for services
for a period of 12 months.
(Gary Streed -15 minutes)
Receive and file the preliminary FY 1999-00 Capital Improvement
Program Budget.
(Mike White -10 minutes)
(14) INFORMATIONAL PRESENTATIONS {A)
A. Plant Reinvention and Automation Project Status Report.
(Jon Thomsic -25 minutes)
(15) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(16) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
4 March 10, 1999
(17) MATTERS WHICH A DIR!iCTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
(18) FUTURE METING DATES
The next Finance, Administration and Human Resources Committee Meeting is scheduled for
April 14, 1999, at 5:00 p.m.
(19) CLOSED SESSION
During the course of conducting the busihess set forth on this' agenda as a regular meeting of the Committee, the
Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employee actions or negotiations with employee representatives; or which are exempt from public disclosure under
hthe California Public Records Act, may be reviewed by the Committee during a permitted closed session and are I not available for public Inspection. At such time as final actions are taken by the Committee on any of these
l~!:!_bjects, the minutes will refle.ct all required di_sclosures of information.
A. Convene in closed session.
1. Confer with District's Negotiator re pending MOU Labor Negotiations with S&PMT
Group, Government Code Section 54957.6.
2. Reconvene in regular session.
3. Consideration of action, if any, on matters considered in closed session.
(20) ADJOURNMENT
le
\'v'adon\data 1 \wp.dta\fin\21 Olcrane\F AH R\F ahr99\Mar\03-99Agenda.doc
!Notice To Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee
Chair or Secretary ten days in advance of the Committee meeting.
Committee Chair: (714) 833-2213
Committee Secretary: (714) 593-7551
_________________ ....,,_.Q.!4} 962-3954 (FAX)
Thomas Saltarelli
Lenora Crane i I I
March 10, 1999
General Manager's Quarterly Purchasing Report Information
Consolidated Purchasing & Delegation Policy Action
Consider Preliminary Budget Status Report Information
,.; Renewal of Excess Worker's Compensation Insurance Action
Consider Replacing COP Liquidity Providers Action
Preliminary Budget Update Information
1998-99 Third-Quarter Financial & Operational Report Action
Quarterly Investment Management Report Information
Consider Preliminary 1999-2000 User Fees Information
Consider Preliminary 1999-2000 Connection Fees Information
Adjustment to Standby Pay Action
Review Internal Communications Survey Information
Consider 1999-2000 Budgets Action
Consider Final 1998-2000 User Fees Action
:11::
'I Renewal of All-Risk Property Insurance Action
CSDOC e P.O. Box 8127 e Fountain Valley, CA 92728-8127 e (714) 962-2411
DRAFT
MINUTES OF FINANCE. ADMINISTRATION AND
HUMAN RESOURCES COMMITTEE MEETING
Orange County Sanitation District
Wednesday, February 10, 1999, 5:30 p.m.
A meeting of the Finance, Administration and Human Resources Committee of the Orange
County Sanitation District was held on February 10, 1999 at 5:30 p.m., in the District's
Administrative Office.
(1) The roll was called and a quorum declared present, as follows:
FAHR COMMITTEE MEMBERS: OTHERS PRESENT:
Directors Present:
Thomas Saltarelli, Chair
Mark Leyes, Vice Chair
Shawn Boyd
John M. Gullixson
Shirley McCracken
Peer Swan, Board Vice Chair
John J. Collins, Past Board Chair
Directors Absent:
Jan Debay, Board Chair
Mark A. Murphy
Todd Spitzer
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were none.
Tom Woodruff, General Counsel
Ryal Wheeler, Foreman
STAFF PRESENT:
Don McIntyre, General Manager
Blake Anderson, Assistant General Manager
Mike Peterman, Director of Human Resources
Gary Streed, Director of Finance
Patrick Miles, Director of Information Technology
Michelle Tuchman, Director of Communications
Lisa Tomko, Human Resources Manager
Steve Kozak, Financial Manager
Greg Mathews, Assistant to the General Manager
Mike White, Controller
Larry Kraemer, O&M Engineer
Jim Herberg, Engineering Supervisor
Rob Thompson, Plant Automation Manager
Lenora Crane, Committee Secretary
OCSD • P.O. Box 8127 • Fountain Valley, CA 92728-8127 • (714) 962-2411
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 2
February 10, 1999
(4) RECEIVE, FILE AND APPROVE DRAFT MINUTES OF PREVIOUS MEETING
It was moved, seconded and duly carried, with Directors Boyd and McCracken abstaining, to
approve the minutes of the December 9, 1998 Finance, Administration and Human Resources
Committee as drafted.
(5) REPORT OF THE COMMITTEE CHAIR
Chairman Saltarelli welcomed new Directors Shirley McCracken and Shawn Boyd to the
Committee. The Chair then recognized Director Mark Leyes as the Committee's new Vice Chair.
(6) REPORT OF THE GENERAL MANAGER
General Manager Don McIntyre reported to the Committee the need to add two items requiring
immediate action that arose subsequent to the publication of the agenda: A) Compensate the
Kern County, Wheeler Ridge property owner for a second month's payment of $10,400, and; B)
Approve a Professional Services Agreement with Bristol Systems for Year 2000 Compliance
technical assistance to complete embedded systems assessment, reparation, and testing not to
exceed $192,000 through September 30, 1999. Mr. McIntyre reported that the emergency items
could be added to the agenda pursuant to Government Code Section 54954.2(b)(2) upon a two-
thirds' vote of the Committee.
It was moved, seconded, and unanimously carried to add two items to the Agenda pursuant to
Government Code Section 54954.2(b)(2)
Mr. McIntyre advised that two reports were placed before the Committee just prior to the meeting
pertaining to the respective emergency items.
The Chair advised that these two items would be added to the agenda right after the Consent
Calendar.
(7) REPORT OF ASSISTANT GENERAL MANAGER
Assistant General Manager Blake Anderson had no report.
(8) REPORT OF DIRECTOR OF FINANCE
Mr. Streed advised that several reports were placed before the Directors just prior to the
meeting.
• A report by Carollo Engineers dealing with connection and user fees. The report was not
mailed with the agenda package because many Directors received a copy during the user fee
discussions last year, however, Mr. Streed felt the report might be useful to the Committee
during the connection fee discussion this evening. Mr. Streed noted that the connection fee
comparative numbers are located on Page A 18 of the Carollo report.
• The Treasurer's Report for January was placed before the Committee prior to the meeting in
accordance with the Investment Policy and Government Code requirements. For the benefit
of the new Directors, Mr. Streed explained that data for this report is not available at the time
of the agenda mailings each month and, therefore, the report is handed out at the meeting in
order to meet the end of month 30-day requirement. Since there was no FAHR Committee
meeting last month, the Treasurer's Report went directly to the Board.
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 3
February 10, 1999
• Three pages dealing with connection fee comparative data were also placed before the
Committee just prior to the meeting.
Mr. Streed further reported that an item on tonight's Consent Calendar deals with General
Manager's purchases over $50,000, and is the second time the Committee has considered this
item. Staff is in the process of rewriting the Purchasing Authority and Resolution that may
eliminate the Committee's requirement of a report every quarter on these purchases.
(9) REPORT OF DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources Mike Peterman advised that there would be a short closed
session on the Supervisor and Professional Management Team labor negotiations and arbitration
tonight.
Mr. Peterman reported to the Committee the results of the Human Resources Survey. He
advised that normally the results are only reported in an article in The Pipeline, the District's
newsletter, however, since this year's results were particularly negative in the areas of
confidentiality, productivity and communications, he felt a report would be appropriate.
Mr. Peterman explained the survey process, the survey results, obvious reasons for this year's
low ratings, and he offered suggestions on how to improve ratings in the future.
(10) REPORT OF DIRECTOR OF COMMUNICATIONS
• The Director of Communications Michelle Tuchman reported that Dave Parrish, a reporter
from The Register, has contacted the District requesting information on the status of Mr. Ray
Littrell's efforts concerning the District's user fees. Mr. Parrish is aware that Mr. Littrell has
been to the Grand Jury and that the Grand Jury has visited the District. Staff is providing
Mr. Parrish with a copy of a letter the Grand Jury sent to the District which states we are
doing a good job; a copy of a letter General Manager Don McIntyre sent to Sheldon Singer,
who is the Grand Jury Foreman; and a copy of a Request for Proposals that the Finance
Department sent out requesting proposals for a company or individual to look at government-
owned parcels relating to sewer service rates. The responses to the RFP are due in next
Thursday.
Michelle reviewed Mr. Littrell's general complaint for the Committee and Mr. Littrell's contacts
with the District, news media and Grand Jury.
• Staff has just completed work on redesigning and updating the District's wastewater brochure
which is being used in our information packets.
• The cities of Westminster, Costa Mesa, Seal Beach, and Midway City will all be airing the
District's new video on Cable TV.
(11) REPORT OF GENERAL COUNSEL
General Counsel Tom Woodruff reported to the Committee good news pertaining to an accident
that occurred at the District in 1994 involving employees of a contractor, Pascal and Ludwig, who
were installing a gate in our channel. Mr. Woodruff described the accident and the injuries to the
Pascal and Ludwig employees. He advised that four citations were issued to the District by
CAL-OSHA as a result of their investigation. Mr. Woodruff described the District's alleged
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 4
February 10, 1999
violations concerning this incident, which the District appealed. Mr. Woodruff advised that his
office has just received a decision from the appeals judge dismissing all four citations. He stated
that the court's decision will set an excellent precedent, because it relieves the District from
being responsible for contractors' employees. Mr. Woodruff further advised that CAL-OSHA's
regulations are expected to be rewritten.
REPORT OF THE DIRECTOR OF OPERATIONS & MAINTENANCE
Operations and Maintenance Director Bob Ooten reported that one of the District's large
anaerobic digesters, holding two million gallons of liquid, is leaking around a pipe. He explained
that the packing gave way causing the liquid to run out onto the ground, into a drain, and into our
headworks. Staff is diluting the liquid, and the tank is being drained. Mr. Ooten advised that it
would take twenty-four hours to drain the tank. Once the tank is drained, a contractor will be
brought in for repairs. Mr. Ooten explained that incidents such as these occur once every couple
of years, reassuring the Committee that it is safe and under control.
(12) CONSENT CALENDAR ITEMS (Items A-E)
A. FAHR99-01: Receive and file Treasurer's Report for the month of
January 1999: The Treasurer's Report was handed out at the FAHR Committee
meeting in accordance with the Board-approved Investment Policy, and in
conformance to the Government Code requirement to have monthly reports
reviewed within 30 days of month end.
B. FAHR98-02: Receive and file Certificates of Participation (COP) Monthly Report.
C. FAHR98-03: Receive and file Employment Status Report as of January 20, 1999.
D. FAHR98-04: Receive and file report of General Manager-approved purchases in
amounts exceeding $50,000.
E. FAHR98-05: Receive and file Quarterly Investment Management Program Report for
the period October 1, 1998 through December 31, 1998.
F. FAHR98-06: Renew boiler & machinery insurance for the District for the period
March 1, 1999 to February 29, 2000, with Hartford Steam Boiler Insurance Company,
in an amount not to exceed $71,286.
END OF CONSENT CALENDAR
Consideration of items deleted from Consent Calendar, if any. There were none.
Motion: Moved, seconded and duly carried to approve the recommended actions
for items specified as 12(A) through 12(F) under Consent Calendar.
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 5
February 10, 1999
(12.1) EMERGENCY ACTION ITEMS (Items A-8)
A. Compensate the Kem County, Wheeler Ridge Property Owner for a
Second Month's Payment of $10,400.
Motion: Moved, seconded and duly carried, with one opposition, to approve staff's
recommendation to pay a second month additional payment of $10,400.
8. Approve a Professional Services Agreement with Bristol Systems for Year
2000 Compliance Technical Assistance to Complete Embedded Systems Assessment,
Reparation, and Testing not to exceed $192,000 through September 30, 1999.
Motion: Moved, seconded and duly carried to approve staff's recommendation.
(13) ACTION ITEMS (Items A -E)
A. FAHR99-07: Authorize staff to retain Moreland & Associates to conduct the
independent audit of the District's annual financial statements for an additional
three-year period, and to issue Change Order No. 1 to Purchase Order No. 72192
for an amount not to exceed $42,600 for the first year with provision for 4% annual
escalations for years two and three.
Motion: Moved, seconded and duly carried to approve staff's recommendation
with the following changes: Propose to extend the contract for an
additional one-year period (1998-99), and to issue Change Order No. 1
to Purchase Order No. 72192 for an amount not to exceed $42,600.
Proposals for five-year audit services will be solicited during 1999-2000.
The Committee directed staff to bring this item back to Committee next month if
Moreland & Associates rejects the District's proposal.
B. FAHR99-08: Authorize staff to give Danny Evangelista an 11.7% equity
adjustment to correct the internal and external inequities that exist between
Mr. Evangelista's salary and the salaries of other Programmers.
Motion: Moved, seconded and duly carried to approve staff's recommendation.
C. FAHR99-09: The General Manager recommends development of a new
comprehensive connection fee program and ordinance which contains the
following elements:
1. Base fees are determined by type of development, flow, BOD and SS, and
are calculated per 1,000 square feet for non-residential development and per
unit for residential development;
2. Residential fees are tiered based upon number of bedrooms and SFR or MFR
development;
3. Connection fees continue to be collected at the time the building permit is
issued;
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 6
February 10, 1999
4. Credit for demolished structures be granted only when the developer can
prove that prior connection fees were paid, and credit provided only for the
amount actually paid;
5. The new connection fee program should be reported to the RAC prior to final
consideration by the Board.
After considerable discussion on this item, the Committee determined that a
FAHR Committee Workshop should be held, with invitations to the full Board in
order for all Board members to become familiar with the connection fee issues.
After the Workshop, this item will be sent to the RAC Committee, then back to the
FAHR Committee, and then to the Board with a recommendation.
A decision as to the date and time of the Workshop will be determined at a later
date.
D. FAHR99-10: Review, approve and forward the Mid-Year Report for the Quarter
ended December 31, 1998, to the Board of Directors.
In response to Director Swan's questions, Mr. Streed advised he would provide
additional information at the next Com.mittee meeting.
Motion: Moved, seconded and duly carried to approve staffs recommendation.
E. FAHR99-11: Approve the 1999-2000 Budget Assumptions, Fiscal Policy
Statements, and Budget Calendar, and direct staff to prepare the 1999-2000
Budget incorporating these parameters.
Motion: Moved, seconded and duly carried to approve staffs recommendation
with modifications to the Budget Assumptions on pages 1 and 2, as delineated by
Director Swan.
(14) INFORMATIONAL PRESENTATION
There were none.
(15) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
There was no other business discussed.
(16) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
Director Peer Swan requested that items such as the District's Investment Policy and strategy, the
Financing Policy, what debt we have outstanding and what is planned for the future, as well as the
five-year staff reduction program, be agendized for a future meeting for the benefit of the Committee's
new Directors.
Minutes of the Finance, Administration and Human Resources Committee Meeting
Page 7
February 10, 1999
(17) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(18) CONSIDERATION OF UPCOMING MEETINGS
The next FAHR Committee meeting is scheduled for March 10, 1999 at 5:00 p.m.
(19) CLOSED SESSION
The Chair reported to the Committee the need for a Closed Session, as authorized by
Government Code Sections 54957.6, to discuss and consider the item that is specified as Item
19(A)(1) on the published Agenda. The Committee convened in closed session at 7:55 p.m.
Confidential Minutes of the Closed Session held by the Finance, Administration and Human
Resources Committee have been prepared in accordance with California Government Code
Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings. No reportable action was taken re Agenda
Item 19 (A)(1).
At 8:10 p.m., the Committee reconvened in regular session.
(20) ADJOURNMENT
The Chair declared the meeting adjourned at approximately 8:12 p.m.
Submitted by:
~~
FAHR Committee Secretary
H:\wp.dlaVin\210'asne\FAHR\Fahr99\Feb'IJ2-99MIN.doc
FAHR COMMITTEE Meeting Date To Bd.
03/10/99 N/R
AGENDA REPORT Item Number Item Number
12 (b)
Orange County Sanitation District
FROM: Gary Streed, Director of Finance
Originator: Steve Kozak, Financial Manager
SUBJECT: CERTIFICATES OF PARTICIPATION (COP) MONTHLY REPORT-
FEBRUARY 1999 (FAHR99-13)
GENERAL MANAGER'S RECOMMENDATION
Receive and file Certificates of Participation (COP) Monthly Report for the month of
February 1999.
SUMMARY
Since June 1995, the daily rate COP program remarketing agents have been
PaineWebber for the Series "A" and the 1993 Refunding COPs, and J.P. Morgan for
the Series "C" COPs. Most fixed rate Series "8" COPs have been refunded and the
1992 Refunding COPs have always been remarketed by PaineWebber in a weekly
mode.
PROJECT/CONTRACT COST SUMMARY
None.
BUDGET IMPACT
D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
For the month of February 1999, graphical and tabular reports are attached. The first
graph entitled, "OCSD COP Rate History Report," shows the variable interest rates on
each of the daily rate COPs since the last report, and the effective fixed rate for the
two refunding i_ssues which are covered by an interest rate exchange agreement
commonly called a "swap."
\lradon\data1\wp.dta\fin\210\cranelFAHR\Fahr99\MarlFAHR99-13.doc
Revised: 1/5198 Page 1
The second bar chart entitled, "Comparative Daily COP Rate History Report," shows
the performance of the District's Daily Rate COPs as compared to a composite index
rate, which represents the average rate of six similar variable rate daily reset
borrowings.
The third bar chart entitled, "COP Rate History, Comparison of Highest & Lowest
Rates," compares the performance (monthly average interest rate) of the District's
Daily Rate COPs with the highest and lowest monthly average rates from among six
similar variable rate daily reset COPs.
The table entitled, "Daily COP Rate Comparisons," shows the monthly variable interest
rate performance of the District's Daily Rate COPs as compared to the composite
index. Estimated annual interest payments calculated for a standard $100 million par
amount, are also shown.
Variable rates historically rise at the end of each calendar quarter, and especially at
year-end, because of business taxes and statements. The rates decline to prior levels
immediately in the following month.
Staff maintains continuous rate monitoring and ongoing dialog with the remarketing
agents to keep the Committee fully informed about developments in the program as
they occur and at each meeting.
ALTERNATIVES
None.
CEQA FINDINGS
None.
ATTACHMENTS
1. Graph -Comparative Daily COP Rate History Report
2. Graph -OCSD COP Daily Rate History Report
3. Graph -COP Rate History, Comparison of Highest & Lowest
4. Tabular -Daily COP Rate Comparison
GGS:SK:lc
\lradonldata11wp.dtallin\21Ckrane\FAHR\Fahr99\Mar\FAHR9S-13.doc
Revised: 1 /5198 Page2
Prepared by Finance, 3/2/99, 10:01 AM
Mar-98
Apr-98
May-98
Jun-98
Jul-98
Aug-98
Sep-98
Oct-98
Nov-98
Dec-98
Jan-99
Feb-99
AVERAGE
DAILY COP RATE COMPARISONS(%)
MARCH, 1998 -FEBRUARY, 1999
OCSD
$100M $98.SM $46M
Series"A" Series"C" Series 93 Ref
PaineWebber J.P. Morgan Paine Webber
2.17 2.80 2.77
3.52 3.59 3.52
3.56 3.60 3.56
3.28 3.30 3.28
2.80 2.86 2.80
2.43 2.44 2.43
3.27 3.33 3.27
3.06 3.00 3.06
2.94 2.91 2.94
3.11 3.07 3.11
2.84 2.87 2.84
2.30 2.28 2.30
2.99% 3.00% 2.99%
ESTIMATED ANNUAL INTEREST
PAYMENTS PER $100M PAR AMOUNT $ 2,990,000 $ 3,004,167 $ 2,990,000
* FOOTNOTE
Composite index consists of the following COP transactions:
. IRWD, Series 86, $60M, Smith Barney
. IRWD, Series 93 "A" Refunding, $87.6M, Bankers Trust
. IRWD, Series 93 "B" Refunding, $41.8M, J.P. Morgan
• IRWD, Series 95 Refunding, $117.8M, PaineWebber
Composite
Index*
2.80
3.55
3.57
3.27
2.79
2.40
3.24
3.02
2.96
3.09
2.87
2.32
2.99%
$ 2,990,000
• Western Riverside Co. Reg. Wastewater Auth., Series 96, $25.4M, PaineWebber
. Orange Co., Irvine Coast Asst. Dist. 88-1, $94.SM, J.P. Morgan
. SCE, $192M, Lehman
G:\excel.dta\fin\2220\geggi\Finance\COPdaily$rate comparison
Prepared by Finance, 3/2/99, 10:09 AM
COMPARATIVE DAILY COP RATE HISTORY REPORT
FEBRUARY, 1999
6.00~-____:==================~~
5.00 +----------------------------------------------i
4.00
-~ ~
~ 3.00
~
2.00
1.00
0.00
DATE 00 00 00 00 00 00 00 00 00 00 a, a, a, a, a, a, a, a, a, a, a, a, a, a,
..: ,_->, c :::J ci a. "ti' >-cS c ..c (1l C. (1l :::J :::J QJ 0 QJ (1l QJ ~ <{ ~ -, -, <{ Cl) 0 z 0 -, LL
EIIOCSD • COMPOSITE INDEX
G :\excel .dta\fi n\22 20\geggi\Fi nance\d ailycopi ntrate .xis
G) "O ;;; if C "C Ill X )> ;;; 0 RATE(%) !!. --4 a.
~ m r:,-'<
=i c..a ~ C1I 0, "Tl
:::, 0 .... N 5·
1G 0 0 0 0 0 0 0 Ill :::, I\J 0 0 0 0 0 0 0 0 I\J _(D 0 IQ 04-Mar-98 1 F I f; I t I I I
~ (D (0 u5 (0
~ _ID
5" ~
Ill ~ :::,
18-Mar-98
0 "O ~ 01-Apr-98 s::
)> ~ m I 15-Apr-98 :I: en ~ lo I 29-Apr-98 T I I __.-,r' t I T I I 0 --1
13-May-98 t I I I >I if I ' I I 0 en
27-May-98 t I I ~ I if I ' I I C
10-Jun-98 t -r;;i. I * I ' I I 0
0
24-Jun-98 + .J,::::::o I * I • I I ""C
08-Jul-98 C
Tr i1 )>
22-Jul-98 m-)>-U m• -QJ G)-· :::a -< ::::, 05-Aug-98 (/)Cb
:E ~ c~ A> CD 19-Aug-98 "'O C"
C" )> --t Cl) -,
~m 02-Sep-98
16-Sep-98 f I I l~I if I ' 11 ... :I:
...I. -
++ 30-Sep-98 co en co --t
(J)C... 14-Oct-98 co 0 o,:, ~ o.
G)~ 28-Oct-98 (l) 0 ::::, ....
crlfil ::0 :E ::, 11-Nov-98 Ill m "'O
25-Nov-98 ""C
0
09-Dec-98 t I I ~I I * I ' I I :::a
' -~ ' ---t 23-Dec-98
06-Jan-99
20-Jan-99
03-Feb-99
17-Feb-99
-~ -w I-~
3.40
3.30"
3.20
3.10
3.00
2.90
2.80
2.70
2.60
2.50
2.40
2.30
2.20
HIGH LEl-l/~E
LOW JP/IRWD
Se 88 -
JP/IRVCO
SB/IRWD
O~!IJ!
l!I Highest rate
G:\excel.dla\fin\2220\geggi\Finance\RATEHIST _HI LO _bargraph
COP RATE HISTORY
COMPARISON OF HIGHEST & LOWEST RATES
ILEH/SCE
BT/IRWD
Nov, 88
f[EH/SCE
~TnRWD
_De~,_9_8
f'[EHISCE
E8/1RW0
,J_a~
ILEH/S~E
SB/lRWD
....
F~.._99
• OCSD/J.P. Morgan • OCSD/PaineWebber ra Lowest rate
Prepared by Finance. 3/2/99. 10:06 AM
FAHR COMMITTEE
AGENDA REPORT
Orange County Sanitation District
FROM: Mike Peterman, Director of Human Resources
Originator: Patty Steeves, Human Resources Analyst
Meeting Date
3/10/99
Item Number
12(c)
SUBJECT: EMPLOYMENT STATUS REPORT AS OF FEBRUARY 25, 1999
(FAHR99-14)
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Employment Status Report.
SUMMARY
Total FTE headcount at the District as of February 25, 1999 was 513. 75.
PROJECT/CONTRACT COST SUMMARY
Not applicable.
BUDGET IMPACT
D This item has been budgeted. D This item has been budgeted, but there are insufficient funds.
D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
To Bd. of Dir.
Item Number
The District had a full-time equivalent (FTE) headcount of 513.75 as of February 25,
1999. The actual number of employees was 524. The annual turnover rate is 5.8%.
There were two new employees hired in February, 1999:
• Electrical Engineer (O&M Process Engineering)
• Intern {O&M Process Engineering)
There was one promotion for the following position:
• From:
To:
Storeskeeper Assistant (Purchasing & Warehousing)
Storeskeeper (Purchasing & Warehousing)
\lradonldata1w,p.dtallin\21 Olcrane\FAHR\Fahr991Mar\FAHR99-14.doc
Revised: 8120/98 Page 1
ALTERNATIVES
Not applicable.
CEQA FINDINGS
Not applicable.
ATTACHMENTS
February 25, 1999 Employment Status Report.
Performance compared to 5-Year Staffing Plan.
\lradon\data1'wp.dta\fin\210\cranelFAHR\Fahr99\Mar\FAHR99-14.doe
Revised: 8/20198 Page2
Employment Status Report
Run Date: 25-Feb·99
Regular Regular Tots/ Vacant Positions
Regular Part-time Part-time FTE Positions FTE FTE FTE FTE wlin 5 yr plan
Fufl-tlme W hours 30 hours Contntct Intern LOA Count FY98-99 98-99 99--00. (){UJf 01-02 (FY99-00j
11 O -General Management Ad min 4.00 0.00 0.00 0.00 0.00 0,00 4.00 0.50 4.50 4.50 4.50 4.50 0.50
Total General Management 4.00 0.00 0.00 0.00 0.00 0.00 4.00 0.50 4.50 4.50 4.50 4.50 0.50
210 -Finance Administration 4.00 o.oo 0,00 o.oo 0.00 0.00 4.00 0.00 4.00 4.00 4.00 4,00 0.00
220 -Accounting 15,00 0.00 0.00 0.00 0.00 0.00 15.00 3.00 18.00 17.50 16.00 14.50 2.50
230 -Purchasing & Warehousing 14.00 0,50 0,00 0.00 o.oo 0.00 14.50 1.50 16.00 15.00 15.00 15,00 o.s·o
Total Finance 33.00 0.50 0.00 0.00 0.00 0.00 33.50 4.50 38.00 36.50 35.00 33.50 3.00
310-Communications 8,00 0.00 0.75 0.00 0.00 0.00 8.75 1.00 9.75 9.75 9 75 9.75 , ,~
Total Communications 8.00 0.00 0.75 0.00 0.00 0.00 8.75 1 9.75 9.75 9.75 9.75 1 )
410 -General Services Admin 5.00 0.00 0 00 0.00 o.oo 1.00 6.00 0.00 6.00 6.00 6.00 6.00 o,::J
420 -Collection Facilities Mice 17.50 0.00 0.00 0.00 0.00 o.oo 17.50 1.00 18.50 18.50 18.50 18.50 1., ,j
430 -Plant Maintenance 32.50 0.00 0 00 0.00 0.00 0.00 32.50 6.00 38,50 28.50 28.50 27.50 -4,CJ
Total General Services 55.00 0.00 0.00 0.00 0.00 1.00 56.00 7.00 63.00 53.00 53.00 52.00 -3.00
510-Human Resources Admin 5.00 0.50 0.75 0.00 0.00 0.00 6.25 0.50 6.75 6,75 6.75 6.50 O.SQ
520 -Education & Training 4.00 0 00 o.oo 0,00 0.00 0.00 4.00 0.00 4.00 4.0b 4.00 3.00 0.00
530 -Safety & Emergency Response 5.00 0,00 o.oo 0.00 0.00 0,00 5.00 0.59 6.50 5.50 5.00 5.00 0.50
Total Human Resources 14.00 0.50 0.75 0.00 0.00 0.00 16.25 1.00 16.25 16.25 15.75 14.5 1.00
61 O -Technical Services Ad min 2.00 0.00 0.00 0.00 2,00 0.00 ·4.00 1.00 5.00 4.00 4.00 4.00 0 00
620 -Environmental Compliance & Mon 17.00 0.00 0.00 0.00 0.00 1.00 18.00 3.50 21.50 18.50 18.50 18.50 0 50
630 -Environmental Laboratory 28.00 2.50 0.00 0.00 0.00 0.00 30.50 -0.50 30,00 29.00 29.00 28.00 -1.50
640 -Source Control 34.00 0.00 0.75 0.00 0.00 0.00 34.75 2.00 36.75 35.75 34.75 33.75 1 00
Total Technical Services 81.00 2.50 0.75 0.00 2.00 1.00 87.25 6.00 93.25 87.25 86.25 84.25 0.00
710 -Engineering Administration 3.00 0.00 0.00 0.00 0.00 0.00 3.00 0.00 3.00 3.00 3.00 3.00 0.00
720 -Planning & Design Engineering 28.00 0.00 0.75 0.00 0.50 0.00 29.25 2.25 31.50 31 ,50 31 .50 31 .50 2 25
730 -Construction Management 34.00 0.00 0.75 0,00 0,00 1.00 35.75 2.75 38:50 37.50 37.50 37.50 1 75
Total Engineering 65.00 0.00 1.50 0.00 0.50 1.00 68 5 73.00 72.00 72.00 72.00 4.00
810 -0 & M Administration 2.00 0.00 0.00 0,00 0.00 0.00 2.00 0.00 2.00 2.00 2.00 2.00 0.00
820 -0 & M Process Support 8.00 0.00 0,00 0.50 0.50 0.00 9.00 1.25 10.25 9.25 8.25 8.25 0.25
830 -Plant 1 Operations 37.00 0.00 0,00 0.00 0.00 0.00 37.00 0.00 37.00 35.00 35.00 35.00 -2.00
840 -Plant 2 Operations 40.00 o.oo 0,00 0,00 o.oo 1.00 41.00 0.00 41.00 37.00 37.00 37.00 -4 00
850 -Mechanical Mice 45.50 0.00 0.00 0.00 0.00 1.00 46.50 5.00 51.50 48.50 47.50 45,50 2 00
860 -Electrical & Instrumentation Mtce 57.50 0.00 o.oo 0,00 0.00 0.00 57.50 1.00 58.50 57.50 56 50 56.50 0,00
870 -Cogeneration 10.00 o.oo 0.00 1.00 0.00 0.00 11.00 2 .00 13.00 13.00 13.00 13.00 2.00
880 -Air Quality & Special Projects 8.00 0.00 0.00 0.00 1.00 o.oo 9.00 -1 .00 8.00 7.00 7.00 7.00 -2.00
Total Operations & Maintenance 208.00 0.00 0.00 1.50 1.50 2.00 213.00 8.25 221.25. 209.25 206.25 204.25 -3.75
910 -IT Adm in 3.00 0.00 0.00 0,00 0.00 0.00 3.0!) 1.00 4.00 4.00 4.00 4.00 1.00
920 -IT User Support 5,00 0.00 0.00 0.00 0.00 1.00 6..00 1.00 7,00 8.00 8.00 8.00 2.00
930 -IT Network Support 6.00 0.00 0.00 0.00 0.00 0.00 6.00 -1.00 5:00 6.00 6,00 6.00 0.00
940 -IT Programming 6.00 0.00 0.00 0.00 0.00 0,00 6.00 0.00 8.00 7.00 7.00 7.00 1,00
950 -Plant Automation 7.00 0,00 0.00 0.00 0.00 0.00 7.00 1,00 8.00 8.00 8.00 8.00 1,00
Total Information Technology 27.00 0.00 0.00 0.00 0.00 1.00 28.00 2.00 30.00 33.00 33.00 33.00 5.00
Total Staffing 495.ool 3.501 3.751 1.50 1 4.001 6.00 513.75 °35.25 549.00 521.50 . 515.50 607.75 7.75
g:\excel,dla\hr\510\sleeves\EMPDIV98·99
..
Pe rformance to 5-Year Staffing Plan
570 --,---------------------------
560 ·-------
550 ·---·-
.....
.... 540 I / :::.-:-:::::: , ........ .a., ...:::::: ..... .... .....
....
530 ~ ............
....
520 .......
510 -t---------------------------
500 -t--------1 ~ FTE Headcount
--• --5 Year Staffing Plan
490 -1--~~~---.-----.-----.-----.---.---.----.-~..--+-,.--....--~--r-~---.-----.-----.-----.---.-~~
J A S O N D J F M A M J J A S O N D J F M A M J
I FY 97-98 I I FY 98-99 I
I
FAHR COMMITTEE Meeting Date
3/10/99
AGENDA REPORT Item Number
13 (a)
Orange County Sanitation District
FROM: Don McIntyre, General Manager
Originator: Greg Mathews, Assistant to the General Manager
SUBJECT: UTILITY AND TELECOMMUNICATIONS AUDITING SERVICES
(FAHR99-15)
GENERAL MANAGER'S RECOMMENDATION
1) Approve Professional Services Agreement (PSA) with Makesense, Inc., for
utility and telecommunications auditing services; and 2) Approve such services
on a contingency fee basis that are calculated as: a) 50% fee for all recovered
overcharges, and b) the equivalent of twelve (12) months savings for all
implemented cost reduction strategies.
SUMMARY
The District has budgeted approximately $3. 7 million in FY 98/99 for utility
services that include telecommunications, water, gas and electric. The fees and
charges associated with utility billings can be extremely complex. As a result, the
District, like most organizations, is likely paying more than necessary for utility
services as we are not fully aware of alternate fee structures, optional services,
taxes, tariffs, etc., which could prove beneficial if implemented. In addition, utility
company billing practices are fallible and these companies may invoice
incorrectly due to various circumstances. Utility overcharges, resulting from both
utility billing errors and less than ideal payment plans/structures, can be mitigated
upon identification. Upon identification, many overcharged rates/fees can be
recouped and re-structured resulting in refunds as well as future cost savings.
In December 1998, the District solicited a Request for Proposal (RFP) for a Utility
Billing Audit. Proposals received were reviewed and ranked by a Staff
Committee based on the proposed scope of work and cost of services. Based
upon the contents of each proposal and reference checks, the Committee
unanimously agreed that Makesense, Inc. had the most thorough scope of work
while being the lowest bidder. Staff recommends a PSA be awarded to
Makesense, Inc. for utility and telecommunications auditing services.
PROJECT/CONTRACT COST SUMMARY
Makesense, Inc. operates on a contingency fee basis. The proposed fees for
services are:
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To Board
3/24/99
Item Number
• Recovery Fee: Makesense, Inc. will invoice OCSD for 50% of any
overcharges returned to OCSD as a result of the audit. Upon OCSD's receipt
of each recovery, Makesense, Inc. will invoice for 50% of the recovery.
• Cost Reduction Fee: Makesense, Inc. will invoice for the difference in
monthly charges on each account where a cost reduction strategy was
implemented based on recommendations. Cost reduction fees are based on
one year's worth of identified utility savings.
There is no net cost associated with the consultant services related to recovery
of overcharges; there will be net revenue of an unknown amount. Cost reduction
services will be paid back through reduced rates/fees in approximately twelve
( 12) months after the close of the contract. These reduced fees will result in net
utility savings to the District beginning in month thirteen (13).
BUDGET IM·PACT
D This item has been budgeted. D This item has been budgeted, but there are insufficient funds.
~ This item has not been budgeted.
D Not applicable (information item)
This item has not been budgeted in the FY 98/99 budget. The project will run
into FY 99/00 where, due to project scheduling, the vast majority of consultant
fees (if any) will be paid. Because it is unknown if these services will result in a
short-term net benefit versus a short-term cost, sufficient funds will be added to
the General Manager's Professional Services line-item in FY 99/00 to cover any
Cost Reduction Fees.
ADDITIONAL INFORMATION
In September 1998, the General Manager sought guidance from Creative Power
Management, a District power consultant, to assess whether utility billing audits
were viable, cost-effective services. Creative Power Management indicated
support for such services.
In December 1998, six (6) RFP's were distributed to various national firms with
expertise in utility billing auditing. Two proposals were received. These
proposals were reviewed and ranked by an in-house Staff Committee. Based on
the proposed scope of work and price, staff unanimously agreed that
Makesense, Inc. provided the best service at the most reasonable price.
As the RFP placed limitations on the proposals' length, additional information
was sought from Makesense, Inc. regarding precisely how the firm intended to
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bill for services and under what circumstances. The attached Letter of
Clarification further details the proposed fees for services.
ALTERNATIVES
1 ) Do not award P SA.
2) Do not authorize PSA and attempt to utilize in-house staff to conduct audit.
This option is likely not cost-effective as in-house staff do not have the
expertise of professional utility billing auditors.
CEQA FINDINGS
Not Applicable.
ATTACHMENTS
1) Letter of Clarification
GM
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February 25, 1999
MAKESENSE, INC.
395 Rolling Hills Drive, Conroe, Texas 77304
phone: 409.856.2405 • fax: 409.856.5199
internet: http://www.makesense-inc.com
Greg Mathews, Asst. to the GM
Orange County Sanitation District
P.O. Box8127
Fountain Valley, CA 92708-8127
RE: LETTER OF CLARIFICATION
Greg:
Per your request, the following aspects regarding the services we nonnally provide are explained more
fully.
Fee Sbucture
Recovery Fee: MAKESENSE, INC. will invoice OCSD for 50% of any overcharges returned to OCSD as
a result of our audit Those recoveries will nonnally be a credit to the account on which the error ocrurred.
If the account is closed, the recovery could be credited on any other existing account or returned as a
check payable to OCSD. Upon OCSD's receipt of each recovery, MAKESENSE, INC. will invoice for
50%. In the event that a pennanent cost reduction is associated with the recovery, MAKESENSE, INC.
will include the cost reduction fee on the same invoice. If the cost reduction fee exceeds 50% of the
recovery, the balance of the cost reduction fee will be invoiced at the close of the audit; where "the close
of the audit" is defined as the date of the Final Audit Report.
Cost Reduction Fee: MAKESENSE, INC. will invoice for the difference in monthly charges on each
account where a cost reduction was implemented by, or at the recommendation of, MAKESENSE, INC.
A cost reduction is a realized net lower monthly cost as the result of implementing a change in service
type, service rate, service provider, service usage or any combination thereof. Cost reduction fees are 12
times the difference between the monthly costs before the audit and the costs after the audit, based either
on the average usage experienced in the 12 months prior to implementation of the cost reduction or on
· actual monthly usage for the 12 months following implementation.
However if a cost reduction opportunity is proposed by MAKESENSE, INC., and OCSD refuses to
implement or allow MAKESENSE, INC. to implement the changes necessary to achieve the cost
reduction, OCSD is under no obligation to pay the associated cost reduction fee, except that if the cost
reduction is later implemented within the 12 months following the close of the audit MAKESENSE, INC.
will then be due the nonnal cost reduction fee as if the change had been implemented when proposed.
OCSD will not be obligated to implement any cost reductions that would cause undue project
management burden on OCSD staff or adversely affect public or political hannony.
February 25, 1999
Continued Consulting
MAKESENSE, INC. will provide, at no additional charge, limited consulting for all accounts previously
audited for a period of 12 months beginning at the close of the audit Free services will be limited to those
issues that can be addressed via phone, fax, or mail. Should there be any costs to secure information or
documentation from your providers, OCSD will be advised of such costs and given the opportunity to end
our involvement before incurring those costs. OCSD can expect to receive the following MAKESENSE,
INC. services for free:
• Follow-up on implemented cost reductions.
• Explanation of billed items and charges.
• Review of existing billing.
• Review of alternate proposed services, rates, equipment, etc.
• Correction of new errors in billing.
The following more intensive services are available to OCSD at an hourly rate:
• Assistance preparing Requests For Proposals (RFPs).
• Assistance evaluating responses to RFPs.
• Assistance with any specialized projects.
Best Regards,
/// /~ /?
/~L/va~
Roger8ar1ow
MAKESENSE, Inc.
·'
FAHR COMMITTEE Meeting Date
03/10/99
AGENDA REPO~T Item Number
13 (b)
Orange County Sanitation District
FROM: Gary Streed, Director of Finance
SUBJECT: SELECTION OF CONSUL TANT TO-REVIEW UNASSESSED AND
UNDER-ASSESSED SEWER SERVICE FEES (FAHR99-16)
GENERAL MANAGER'S RECOMMENDATION
To Bd. of Dir.
03/24/99
Item Number
Approve Professional Services Agreement (PSA) for a consultant to review sewer
service fees and Assessor's data, and authorize the General Manager to enter into a
contingency fee agreement for services for a period of 12 months.
SUMMARY
The Committee has previously approved an RFP and directed staff to solicit proposals
for the review of the District's sewer service fee program. Two of the four firms solicited
submitted proposals. Both firms are known to staff and have worked with our program.
Presentations will be made by each firm to staff on March 9, 1999, and staff will make a
final recommendation at the Committee meeting.
PROJECT/CONTRACT COST SUMMARY
Both of the firms proposed a contingency fee payment plan which reduces the
additional revenue they would produce, but incurs no other costs.
BUDGET IMPACT
D This item has been budgeted.
D This item has been budgeted, but there are insufficient funds.
~ This item has not been budgeted. D Not applicable (information item)
ADDITIONAL INFORMATION
Annual sewer service user fees are intended to be collected as a separate line item on
the property tax bill for every parcel using the sewerage system. (Some significant
users are also billed directly.) The fees are based upon the types of development and
the Revenue Area being served. Currently there are rates for single-family residential
\lradonldata1 lwp.dta\lin\21 0'<:rane\FAHR\Fahr99\Mar\Backup of FAHR99-16.wbk
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users, multi-family residential users, and several categories of non-residential use. This
review is directed at the non-residential users.
The sewer service user fee is based upon the flow and strength of wastewater for the
several categories per 1,000 square feet of building. Flow and strength parameters are
the result of a study that was part of the Strategic Plan effort and was adopted by the
Board last year. The square footage and the type of commerce are carried on the
Orange County Assessor's database.
Beca:use the District uses the Assess.or's database rn a manner and for a purpose for
which it was not designed, the information obtained is not always appropriate. Two
examples include instances where (1) there is no square feet of impr:ovements kept in
the database, therefay generating no fees; and (2) the property use-category does not
match the current use, which may generate a fee that is either too high or too low.
While the exact magnitude of the unassessed or under-assessed properties is not
known, we do know that many tax-exempt properties are not being charged user fees,
that the tenant mix in some shopping centers is resulting in undercharges, and that
some commercial developments are inappropriately categorized.
The current sewer service user fee ordinance allows users to apply for an adjustment if
th~y can prove that their sewerage system use is lower than the averag_e fQr their
category. The majority of the adjustment requests have come through the two firms that
have proposed on our project. The knowledge they have gained from representing
users and property owners will allow them to be productive on our behalf very quickly.
Much of the database can be corrected prior to the 1999-2000 billing.
One issue the Directors will need to consider is the timing of anticipated corrections.
State law allows adjustments for a four-year period, in arrears. Most of the reductions
we authorize are for this four-year period. The Directors could have special invoices
prepared to collect uncharged fees from 1995 to 1999. These fees would be based
upon the old structure, in which all non-residential properties in a Revenue Area paid
the same fee per 1,000 square feet, regardless of quantity or strength of discharge.
Most agencies do not collect for corrections in past years, but simply go forward with the
more accurate data. This seems to be a public relations decision, rather than an
economic decision, in most cases. The justification is that the agency, not the
ratepayer, was responsible for the undercharge, and thus, the agency is reluctant to
pursue collection.
Staff will recommend a consultant at the Committee meeting, after presentations and
interviews that are scheduled for Tuesday, March 9, 1999.
ALTERNATIVES
None.
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CEQA FINDINGS
N/A
ATTACHMENTS
None.
GGS:lc
llradonldata1 M"p.dtalfin\21 O\crane\FAHR\Fahr99\Mar\FAHR99-16.doc
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"\
FAHR COMMITTEE Meeting Date
03/10/99
AGE NDA REPORT Item Number
13 (c1
Orange County Sanitation District
FROM: Gary Streed, Director of Finance
Originator: Brad Cagle, Accounting Manager
SUBJECT: CAPITAL IMPROVEMENT PROGRAM BUDGET PROCESS AND
PRELIMINARY FISCAL YEAR 1999-00 BUDGET (FAHR99-17)
GENERAL MANAGER'S RECOMMENDATION
To Bd. of Dir.
Item Number
Receive and file the preliminary FY 1999-00 Capital Improvement Program Budget.
SUMMARY
The District is in the midst of the FY 1999-00 Capital Improvement Program budget
process, and a preliminary budget has been established (Attachment C). The
preliminary FY 1999-00 budget is $85.6 million for both joint capital and collection
projects, whereas our budget assumptions, based on the Strategic Plan Update,
provided for a maximum goal of $107.1 million.
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGET IMPACT
D This item has been budgeted.
D This item has been budgeted, but there are insufficient funds.
D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
Starting with the 1999-00 Budget, the Capital Improvement Program (CIP) budget
process team has developed a new system for preparing, evaluating, and reporting the
CIP budgets. CIP Budgets are now prepared and stored in a central database. This
allows all the CIP originators to put their information into one location and one computer
program. A detailed instruction manual has been established to guide CIP budget
coordinators through the budget process, the CIP database program, and the
associated review process. The CIP budget process has been flowcharted for easy
reference and is shown in Attachment A
H:lwp.dtalfin\210\crane\FAHR\Fahr99\Mar\FAHR!IS-17.doc
Revised: 8/20/98 Page 1
The CIP process team has also devised a system of evaluating the CIP. This
evaluation is based on weighted evaluation factors that have been created by the CIP
team and approved by Executive Managem1?nt. A copy of the evaluation factors and
their relative weights is shown in Attachment B.
The FY 1999-00 CIP Budget process is in the budget team review stage. Once all of
the CIP projects have been reviewed the final CIP schedule based on the evaluation
factors will be sent to the General Manager for his review and approval, and then to the
PDC and FAHR Committees. Attachment C is a copy of the preliminary Capital
Improvement Program Budget for FY 1999-00.
ATTACHMENTS
1. Attachment A -Flow chart of the Capital Improvement Program Budget Process
2. Attachment B -Capital Improvement Program Evaluation Factors
3. Attachment C -Preliminary FY 1999-00 Capital Improvement Program Budget
BC
H:lwp.dta\fin\21 Olcrane\FAHR\Fahr99\Mar\FAHR9S-17.doc
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'
CIP Process
Finalize CIP Project List
List for GM and
Designee(s) Approval
Resource Availability
Review
Tl 2 t
CIP Prioritization Model
Owner
r------------------------
1 ,------------,
I
I
I
I
I
I
I
I
I
I
I
I
I
Department Level Review 1-------t-
-
Budget Information
Evaluation FactorsProject Information
Project Information
CIP Project Reqest from Originator
Input Project Details in
Database
I
-1
I Department Level L _______________ --------------~
Attachment A
Provide List of Projects by
Project Score _,.. Review by CIP Committee
Changes (if Any)
j
Attachment B
Orange County Sanitation District
CAPITAL PROJECT EVALUATION FACTORS
Evaluation Proposed Project Evaluation Rankino Weighting Factor
Factor Not Aoolicable 0 1 2 3 4 5 (Assign 1 thru 10)
NPDES Current Resolves out of Resolves NPDES Project resolves an 10
Mandate/ condition is in compliance, minor related issue that "out of compliance"
Compliance compliance unresolved NPDES has a longer and NPDES issue
related issue/s flexible timetable where immediate
for compliance change is
necessarv
Safety/Health Project has no Project does not Project eliminates Project eliminates Project eliminates 10
Improvement impact on solve safety or minor safety/health moderate safety/ serious (death)
worker health, health concern hazard OR health hazard OR safety/health
safety, or addresses OSHA solves moderate hazard OR solves
regulatory regulatory changes OSHA regulatory high-profile OSHA
compliance. with 2-3 year compliance regulatory
compliance problem OR compliance
schedule addresses problems or
regulatory changes addresses
with 1-2 year regulatory
compliance mandates where
schedule immediate change
is necessary
Reliability Not an Project decreases Project does not Increase reliability Non-compliance Project increase Project increases 9
Increase objective reliability change reliability of specific or related reliability solids-stream or essential liquid
individual increase or non-essential stream process
equipment increase in process liquid-stream (water in and out)
area reliability process
Code Current Resolves out of Resolves Resolves out of 9
Compliance condition is in compliance, minor compliance issue compliance,
compliance unresolved code that has a longer immediate change
issues and flexible is necessary
timetable for
compliance
Other Current Resolves out of Resolves Resolves out of 8
Regulatory condition is in compliance, minor regulatory compliance,
Mandate compliance unresolved compliance issue immediate change
(such as regulatory issues that has a longer is necessary
AQMD) and flexible
timetable for
compliance
Re-Invention No change to Project requires Business process Project does not Automation Project lowers Project promotes 8
business additional O&M change without change staffing increase with future staffing and or enables
practice or staffing staff reduction and training needs staff reduction training needs immediate staff
staffina levels reduction
Attachment B
Orange County Sanitation District
CAPITAL PROJECT EVALUATION FACTORS
Evaluation Prooosed Proiect Evaluation Rankina Weighting Factor
Factor Not Aoolicable 0 1 2 3 4 5 (Assign 1 thru 10)
Favorable Not an Project B/C Ratio = Project B/C Ratio = Project B/C Ratio = 7
Benefit-Cost objective 1 -1.25 1.25-1.5 >1.5
(B/C) Ratio
Strategic/ Required within 10 Required within 5-Required within Required by 7
Master Plan to 20 years 10 years next 5-year period Strategic/Master
Compatibility Plan for immediate
implementation
Capacity Capacity decreasing Capacity neutral Outside agency or Solids-stream Solid-stream Essential liquid-6
Enhancement project project jointly funded facilities or non-facilities related to stream required
regional projects essential liquid essential liquid-facilities
not required, and stream
non-essential for
wastewater
treatment process;
or capacity need
deferring related
oroiects
Public Project does Project has negative Improve plant Improve plant Project has positive Project has positive Project has positive 5
Neighborhood not relate to impact on public aesthetics when aesthetics when impact on public impact on public impact on public
Acceptance public acceptance viewed from inside viewed from acceptance and is acceptance and is acceptance and is
plant boundaries outside plant developed to developed to requested by
boundary satisfy local satisfy local Board
neighbors (within 1 neighbors (within 1
mile of plant) and mile of plant) and
has no complaint has multiple
documentation documented
complaints
Workplace Improves Project improves Projects that 4
EnvironmenU Aesthetics employee morale improve working
Aesthetics condition for staff
Improvement
2
Orange County Sanitation District Attachment C
Capital Improvement Program
Preliminary Budget
·\ Fiscal Year 1999-01
Est. Preliminary Total
Project Project Resp. Cost Incurred FY 1999-00 Project
Ref# Eng.# Description Depart. Status Thru 6/30/99 Cash Flow Budget EF #
New Projects
182 N/A Div. 880 Special Projects for FY 1999-2000 O&M New 1,367,630 1,367,630 194
344 NIA Pumpstation SCADA Communications Study IT New 215,113 236,624 147
235 N/A Santa Ana River Relief Sewer, Reach B, Contract 2-58 Eng New 136
267 P1-76 Rehabilitate 4 Trickling Filters Eng New 19,040 9,500,000 129
282 NIA Replacement of Back Bay Trunk Sewer Eng New 2,600 950,402 8,093,760 126
268 P1-77 5 Trickling Filter Clarifiers Eng New 19,040 11,500,000 113
292 N/A Euclid Relief Improvements -Reach "A" Eng New 1,700 12,213,000 110
294 N/A Gisler-Redhill/North Trunk Improvements Eng New 350,697 5,704,117 110
209 NIA Atwood Subtrunk Improvements Eng New 211,065 1,890,057 110
212 N/A Gisler-Redhill Trunk Improvements, Reach "A" Eng New 365,831 4,025,710 110
207 NIA Orange Trunk Improvements Eng New 55,180 3,942,458 110
265 FP2-1 3 Grit Chambers at Plant No. 2 Eng New 103
248 N/A Taft Branch Improvements Eng New 103
252 N/A Gisler-Redhill Trunk Improvements, Reach "B" Eng New 103
253 N/A Tustin Trunk Improvements Eng New 103
283 N/A Campus Drive Subtrunk Improvements Eng r-t•w 96
297 J-59 Foster Outfall Pumping Station Rehabilitation & Refurbishment Eng """" 148,000 28,200,000 96
233 FP1-5 Three Grit Tanks Eng ,.... .... 87
322 N/A Raitt Street MH Rehabilitation Eng ~ ..... 111111, 86
324 NIA Lower Main-Broadway MH Rehabilitation Eng ...... 86
364 N/A Replacement of lnterplant Fiber Optics IT ,..,. ..... 75,000 75,350 4g8,500 85
242 FP2-4 2 Cake Storage Hoppers (Rehabilitation) at Plant No. 2 Eng ....... 82
296 NIA Euclid Relief Improvements -Reach "B" Eng ,..,.. ..... 82
313 N/A Westside Relief Interceptor Parallel Eng l'llt>w 82
317 N/A Edinger/Bolsa Chica Trunk Improvements Eng New 82
250 N/A Lower Santa Ana River Interceptor Improvements Eng New 82
286 N/A West Trunk Improvements Eng New 82
310 N/A Trask Branch of the Hoover-Western Subtrunk Eng New 82
259 FP1-10 Seven Belt Filter Presses at Plant No. 1 Eng New 81
305 NIA Upper Newhope-Placentia Trunk Manhole Rehabilitation Eng New 80
237 FP1-6 Three Grit Tanks Eng New 75
236 FP1-12 5 Cake Storage Hoppers at Plant No. 1 Eng New 75
243 FP2-5 2 Cake Storage Hoppers at Plant No. 2 Eng New 75
274 NIA Balboa Trunk Sewer Rehabilitation Eng New 72
264 FP1-11 Two Belt Filter Presses at Plant No. 1 Eng New 67
275 FP2-3 One New Digester at Plant No. 2 Eng New 67
308 NIA South Anaheim Interceptor Manhole Rehabilitation Eng New 66
309 NIA Lower Gisler-Redhill Manhole Rehabilitation Eng New 66
311 NIA Upper Gisler-Redhill Manhole Rehabilitation Eng New 66
320 N/A Greenville-Sullivan MH Rehabilitation Eng New 66
240 FP1-13 1 Cake Storage Hopper at Plant No. 1 Eng New 61
306 J-60-1 Collection Facilties Depot Eng New 9,813 1,524,265 1,534,078 60
329 N/A Treatment Plant SCADA Communications Upgrade to Ethernet Study IT New 147,224 161,947 60
216 P1-73 Digestion & Dewatering Rehabilitation/Refurbishment Eng New 9,800,000 60
254 P1-75 Headworks Pumping (44 mgd) at Plant No. 1 (Phase 1) Eng New 5,309,720 58
304 N/A Carbon Canyon Dam Interceptor Parallel Sewer Eng New 14,625 517,969 5,008,847 58
295 NIA West Side Relief Interceptor/ Los Alamitos Manhole Rehabilitation Eng New 58
249 FP1-8 Two New Digesters at Plant No. 1 Eng New 52
307 NIA Lower Newhope-Placentia Trunk Manhole Rehabilitation Eng New 52
257 FP1-2 Headworks Pumping (44 mgd) at Plant No. 1 (Phase 2) Eng New 51
260 FP1-3 Headworks Pumping (44 mgd) at Plant No. 1 (Phase 3) Eng New 51
314199 9:13 AM BHC Page 1 of 4 CIP Output FIie
Orange County Sanitation District Attachment C
Capital Improvement Program
Preliminary Budget
Fiscal Year 1999-01
Est. Preliminary Total
Project Project Resp. Cost Incurred FY 1999-00 Project
Ref# Eng.# Description Depart. Status Th ru 6/30/99 Cash Flow Budget EF #
272 P1-69 Grit Chamber Modifications Eng New 34,000 107,800 141,800 47
223 J-71 Odor Control Processes Rehabilitation/Refurbishment Eng New 90,000 5,337,000 47
221 P2-80 Primary Treatment Rehabilitation/Refurbishment Eng New 9,618,000 45
168 NIA G-1, G-2 Conveyor Belt Rehabilitation O&M New 38,000 41,800 45
184 N/A Headworks #2 Main Sewage Pump Improvements and Overhaul O&M New 168,000 200,200 45
161 NIA LCI Surge Suppressor RepJacement O&M New 33,400 33,400 45
169 N/A Rehabilitation of Main Sewage Pump Motors O&M New 208,960 208,960 45
190 N/A Cen-Gen Air Compressor Controller Upgrade O&M New 22,800 25,080 45
219 P1-71 Headworks Rehabilitation/Refurbishment Eng New 3,000,000 45
222 J-69 Building and Administrative Area Rehabilitation/Refurbishment Eng New 1,455,000 40
315 NIA Santa Ana River Interceptor Mnahole Rehabilitation Eng New 39
262 FP1-4 Headworks Pumping (44 mgd) at Plant 1 (Phase 4) Eng New 37
316 NIA Coast Trunk Sewer Rehabilitation Eng New 37
366 N/A Dewatering Belt Press Rebuild O&M New 173,844 526,800 36
347 P2 Digestion & Dewatering Rehabilitation/Refurbishment Eng New 7,800,000 36
336 N/A Miscellaneous Capital Improvements -Revenue Area 1 New New 1,364 1,364 500,000 35
337 N/A Miscellaneous Capital Improvements -Revenue Area 3 New New 5,455 5,455 2,000,000 35
338 NIA Miscellaneous Capital Improvements -Revenue Area 2 New New 5,455 5,455 2,000,000 35
339 NIA Miscellaneous Capital Improvements -Revenue Area 5 New New 5,455 5,455 2,000,000 35
340 NIA Miscellaneous Capital Improvements -Revenue Area 6 New New 1,364 1,364 500,000 35
341 N/A Miscellaneous Capital Improvements -Revenue Area 7 New New 5,455 5,455 2,000,000 35
342 N/A Miscellaneous Capital Improvements -Revenue Area 11 New New 5,455 5,455 2,0Q0,000 35
343 N/A Miscellaneous Capital Improvements -Revenue Area 14 New New 545 545 200,000 35
284 NIA Office Equipment TS New 7,500 7,500 35
230 N/A Shelving/Archiving F&A New 30,000 30,000 30
266 FP1-14 Filtrate Clarifier at Plant No. 1 Eng New 28
278 FP2-7 Filtrate Clarifier at Plant No. 2 Eng New 28
346 N/A Utilities Rehabilitation and Refurbishment Eng New 13,000 1,000,000 27
218 P1-74 Plant Utilities Rehabilitation/Refurbishment Eng New 500,000 27
335 N/A Biosolids Class A Siting Assessment TS New 110,000 110,000 27
367 N/A SSO Training Facility GSA New 20,400 63,800 26
256 FP1-9 Four New Digesters at Plant No. 1 Eng New 24
263 FP1-7 Ten Primary Clarifiers Eng New 21
247 FP1-1 2 New Barscreens at Plant No. 1 Headworks Eng New 21
273 FP2-2 Two New Digesters at Plant No. 2 Eng New 21
175 P1-78 Miscellaneous Odor Control Projects Eng New 23,500 1,182,209 1,452,916 20
176 P2-83 Miscellaneous Odor Control Projects Eng New 23,500 1,187,186 2,205,004 20
330 N/A Portable Storage Building TS New 9,500 9,500 20
360 N/A Windows 2000 Operating System Upgrade Pilot IT New 154,940 154,940 18
323 N/A Rehabilitate D&E Clarifier Sweep Arms O&M New 62,000 68,200 18
270 FP2-6 Disinfection facilites (25 MGD) Eng New 7
158 N/A Demolition of Biofiltration Pilot Test Facility O&M New 25,102 25,102 5
354 N/A Emulsion Polymer Make-down unit upgrade Eng New 100,000
355 N/A Effluent Sampler Improvements Eng New 100,000
Total New Projects 213,586 9,643,695 154,401,450
Revised Prolects
187 N/A Rehabilitation of Outlying Pump Stations, Contract 2-37 Eng Revised 871,377 624,611 26,345,217 214
191 P1-37 Primary Clarifiers 16-31 and Related Facilities Eng Revised 892,750 1,800,700 76,521,094 180
251 N/A Improvements To Big Canyon Trunk Sewer Eng Revised 171
231 J-25-4 Electrical Power System Studies Eng Revised 962,100 1,329,598 3,215,534 161
183 N/A Santa Ana River Interceptor Relief Sewer, Reach A, Contract 2-31 Eng Revised 64,000 210,600 11,853,570 150
244 J-33-1 Standby Power and Reliability Modifications Eng Revised 1,540,568 4,245,695 18,910,096 144
3/4199 9:13 PM BHC Pago 2 of 4 CIP Output Filo
Orange County Sanitation District Attachment C
Capital Improvement Program
Preliminary Budget
Fiscal Year 1999-01
Est. Preliminary Total
Project Project Resp. Cost Incurred FY 1999-00 Project
Ref# Eng.# Description Depart. Status Thru 6/30/99 Cash Flow Budget EF#
126 J-35 Area Classification Studies for Plants No. 1 and 2 Eng Revised 679,700 465,300 1,145,000 140
149 3-38-1 Miller-Holder Trunk Sewer System, Reach 1 Eng Revised 475,822 5,349,920 12,865,012 134
153 J-62 Modifications to Existing Mechanical Systems Eng Revised 182,134 382,375 2,694,155 126
290 NIA Carbon Canyon Dam Sewer and Pump Station Abandonment Eng Revised 65,026 1,253,265 2,684,917 114
229 J-31-4 Secondary Treatment Monitoring & Control Systems Upgrade Eng Revised 430,100 33,994 4,316,000 113
152 J-39 Investigation and Repair of Ocean Outfalls Eng Revised 1,039,154 235,446 1,274,600 110
194 N/A Tustin Airbase Facilities (Armstrong Subtrunk Sewer) Eng Revised 231,664 375 9,654,400 110
185 N/A College Ave. Pump Station Parallel Force Main Eng Revised 93,200 1,751,200 110
277 2-34R Euclid Manhole Rehabilitation Eng Revised 708,720 1,255,988 1,964,708 106
227 P2-60 Solids Storage and Truck Loading Facility at Plant No. 2 Eng Revised 725,000 4,383,620 18,010,760 105
289 N/A Warner Avenue Relief Sewer Eng Revised 446,012 4,027,684 103
241 J-52 Grit Auger Replacement Eng Revised 136,450 1,073,585 1,210,035 102
198 FE-J Facilities Engineering Projects Eng Revised 1,000,000 20,000,000 97
208 FE-P1 Facilities Engineering Projects, Plant 1 Eng Revised 1,000,000 20,000,000 97
245 N/A Newhope-Placentia Trunk Replacement Eng Revised 96
246 N/A Cypress Avenue Trunk Replacement Eng Revised 96
333 3-35R Rehabilitation of the Magnolia Trunk Sewer Eng Revised 1,223,055 3,427,442 10,352,000 94
206 FE-P2 Facilities Engineering Projects, Plant 2 Eng Revised 1,000,000 20,000,000 91
217 P1-62 Sunflower Drive Replacement Eng Revised 17,600 389,751 407,351 86
374 N/A Sunflower Interceptor Manhole Rehabilitation Eng Revised 25,075 188,625 5,412,747 80
159 NIA Santa Ana River Interceptor Realignment and Protection, Contract 2-41 Eng Revised 908,194 416,792 31,438,366 76
234 N/A Abandonment of Air Base Trunk Sewers and Watson and California Sewer Eng Revised 93,537 2,354,385 73
271 J-55 Tunnel Structural Integrity and Cover Repair Eng Revised 47,500 378,840 426,340 72
279 J-33-3 Power Monitoring and Control Systems Eng Revised 817,589 4,047,316 72
211 J-25-1 Computerized Facility, Records and Drawing System Eng Revised 863,794 971,260 2,870,365 71
232 J-63 Improvements to Central Generation Starting Air System Eng Revised 18,000 122,694 140,694 70
301 J-60 Chlorine Building Mechanical Equipment Demolition Eng Revised 35,579 175,081 210,660 67
288 7/14/04 Covey Lane Pump Station Abandonment Eng Revised 66
179 P2-74 Secondary Plant Rehabilitation at Plant 2 Eng Revised 6,881,064 65
258 N/A Huntington Beach Sewer and Abandonment Eng Revised 384,350 495,748 880,098 63
291 J-40-4 CEQA, Public Participation for Phase 3 of Strategic Plan Eng Revised 710,619 409,530 1,120,149 59
224 P2-79 Gas Compressor Redundancy Eng Revised 60,537 439,223 499,760 59
162 5-41-1 Relocation of Lido Pump Station Eng Revised 3,062,534 634,317 3,696,851 59
188 P2-47-1 Modifications to Electrical and Control Systems at Plant 2 Eng Revised 969,271 1,546,808 2,687,947 58
328 1-2-4 Bushard Trunk Sewer Rehabilitation Eng Revised 22,800 20,400 32,712,001 51
345 N/A Small Capital Equipment Replacement Project O&M Revised 80,000 160,001 240,001 45
189 N/A Racquet Hill Pump Station Abandonment Eng Revised 204,644 204,644 44
371 J-65 Tunnel Lighting and Monitoring Rehabilitation Eng Revised 385,381 559,942 40
160 P1-46-2 Chemical Facility Modifications at Plant No. 1, P1-46-2 Eng Revised 622,851 2,531,610 4,235,323 38
157 P2-39 Rehabilitation of Digesters at Plant No. 2 Eng Revised 1,246,990 5,952,724 20,486,473 36
197 J-40-3 Strategic Plan, Phase 3, Treatment, Reuse, and Disposal Facilities Eng Revised 1,971,087 222,640 2,193,727 35
318 J-61 Information Technology Trailers Eng Revised 27,155 369,947 397,102 33
177 N/A Fairview Relief Sewer Eng Revised 2,675,962 858,949 3,534,911 30
134 P2-65 Warehouse at Plant No. 2 Eng Revised 828,500 1,066,268 1,894,768 28
171 P1-40-1 Electrical Facility Modifications and Safety Upgrades Eng Revised 387,602 57,840 445,442 20
359 NIA Security System Improvements IT Revised 692,800 405,800 1,332,800 20
356 N/A Voice-Data Building Rewiring IT Revised 471,080 142,120 680,080 18
215 J-44 Revision of General Provisions and Standard Specificiations Eng Revised 177,500 262,240 439,740 16
370 J-72 Water Conservation GSA Revised 200,000 384,000 5,000,000 12
372 J-73 Cooperative Projects, Inflow/Infiltration Reduction GSA Revised 154,000,000 12
Total Revised Projects 26,921,737 49,529,348 560,227,029
3141!19 9:13 AM BHC Page 3 of 4 CIP Output FIia
Orange County Sanitation District Attachment C
Capital Improvement Program
Preliminary Budget
Fiscal Year 1999-01
Est. Preliminary Total
Project Project Resp. Cost Incurred FY 1999-00 Project
Ref# Eng.# Description Depart. Status Th ru 6130/99 Cash Flow Budget EF#
Continuing Projects
358 5401000 Year 2000 Date Compliance Project IT Continuing 2,100,000 1,365,375 3,465,375 251
181 J-66 Outfall Flow Meter Replacement Eng Continuing 71,550 852,450 924,000 156
154 NIA CGS Engines Air Emission Monitoring System O&M Continuing 132,600 431,640 564,240 142
202 SP-02 Data Integration IT Continuing 835,306 524,113 2,165,089 132
200 SP-04 CMMS Programming IT Continuing 76,228 108,657 267,365 120
192 P1-44-4 Seismic Retrofit of Four Structures Eng Continuing 394,330 934,670 1,329,000 115
285 N/A Goldenwest Trunk Sewer Replacement Eng Continuing 268,061 3,056,982 4,497,900 110
287 NIA Heil Avenue Interceptor Eng Continuing 255,100 2,565,782 4,072,900 110
170 N/A Scrubber Chemical Feed System Modifications Eng Continuing 366,000 446,160 812,160 108
203 SP-13 Source Control Programming IT Continuing 12,434 134,766 167,000 107
128 J-42 Plant Reinvention / Automation Project Eng Continuing 1,613,628 5,485,605 25,760,400 104
350 J-67 Peak Flow Management Eng Continuing 57,662 3,640,000 103
195 NIA Gisler-Red Hill Trunk Relocation, Contract 7-32 Eng Continuing 4,649 129,894 5,906,519 103
362 5403200 Field Fiber Optic Upgrades IT Continuing 147,900 512,100 660,000 99
363 5403100 Standardizing Plant 1 and 2 Field Fiber Optic Terminal Junction Facilities IT Continuing 56 ,130 324,700 99
255 P2-66 Headworks Improvements at Plant No. 2 Eng Continuing 39,519 513,802 14,708,000 95
334 J-36 Groundwater Replenishment System Eng Continuing 1,275,000 2,767,417 121,924,701 95
326 N/A Primary Effluent Pumping Automation IT Continuing 158,773 171,829 95
298 3-11R Seal Beach Blvd. Interceptor Sewer Manhole Rehabilitation Eng Continuing 240,552 219,472 460,024 94
351 SP-21 DAFT Hardware and Software Upgrade and SCADA Integration IT Continuing 70,440 99,600 180,000 86
280 N/A RA-6 "B" Street and Mitchell Ave. Sewer Replacement Eng Continuing 59,636 357,728 417,364 80
135 SP-37 Dewatering Belt Press Rebuild O&M Continuing 107,200 252,320 825,000 77
226 J-25-5 Electrical Power System Single-line Diagrams Eng Continuing 26,000 12,870 3,367,500 72
269 J-49 Confined Space Personnel Retrieval System Eng Continuing 70,100 292,636 423,020 70
325 J-57 Fire Alarm and Security System Upgrades Eng Continuing 575,377 49,274 624,651 67
238 NIA Abandonment of Yorba Linda Pump Station, Contract No. 2-42 Eng Continuing 66
213 P1-36-2 Secondary Treatment Improvements at Plant No. 1 Eng Continuing 40,555,766 687,180 41,242,946 54
178 J-47 Cable Tray Improvements at Plants 1 & 2 Eng Continuing 253,989 999,681 12,750,000 54
199 SP-36 Automation Report Publishing IT Continuing 53,996 47,951 195,000 52
180 NIA Warehouse Barcoding Evaluation F&A Continuing 101,250 111,980 46
172 P2-61 High Pressure Compressed Air System at Plant No. 2 Eng Continuing 71,400 488,600 560,000 45
373 NIA Santa Ana Trunk Sewer Rehabilitation Eng Continuing 22,800 17,000 7,494,010 45
139 SP-32 Headworks Main Sewer Pump Improvements and Overhaul O&M Continuing 83,500 216,500 300,000 45
205 SP-15 Geographic Information System IT Continuing 400,573 187,571 874,000 44
303 NIA Network Backbone Upgrade Continuation IT Continuing 294,948 625,245 1,439,040 42
204 SP-03 Strategic Information Architecture (SIA) IT Continuing 66,287 92,489 225,436 42
142 SP-36 Sludge Grinder Replacement O&M Continuing 168,500 55,500 224,000 41
302 NIA Internet E-mail Browsing (Website) IT Continuing 122,164 147,134 382,240 40
349 SP-30 High Rate Digester Mix Pumps Mechanical Seals GSA Continuing 92,000 425,000 517,000 36
138 NIA DAF Surface Skimmer Support Rail Replacement O&M Continuing 65,000 65,000 36
201 SP-01 Document Management IT Continuing 157,155 264,861 775,600 32
225 P2-76 Digester Gas Flare Control System Upgrade O&M Continuing 154,000 27
300 NIA Intranet Application Development IT Continuing 40,495 58,111 235,600 24
136 NIA Belt Press Automation O&M Continuing 2,000 175,000 24
293 NIA Mods. to Magnolia Relief Sewer in Western Ave. at the Fullerton Creek Channel Eng Continuing 136,343 75,957 212,300 23
357 NIA Network Test Facility IT Continuing 93,189 31,811 125,000 18
348 J-64 Modifications to Central Generation Wasteheat Boilers Eng Continuing 5,000 195,000 200,000 18
365 NIA Trunk Sewer Mapping Project GSA Continuing 147,500 268,100 415,600 8
Total Continuing Projects 51,565,345 26,379,689 266,332,489
Total Projects 78,700,668 85,552,732 980,960,968
3/4199 9 :13 AM BHC Page 4 of 4 CIP Output FIie
FAHR COMMITTEE
AGENDA ,REPORT
Orange County Sanitation District
FROM: David Ludwin, Director of Engineering
Originator: Jon Thomsic, Engineer
Meeting Date
3/3/99
Item Number
14 (a)
SUBJECT: PLANT REINVENTION AND AUTOMATION PROJECT STATUS
REPORT, JOB NO. J-42
GENERAL MANAGER'S RECOMMENDATION
Receive and file verbal status report on Plant Reinvention and Automation Project, Job
No. J-42.
SUMMARY
Staff will briefly describe the background, goals, and status for Job No. J-42, Plant
Reinvention and Automation Project.
PROJECT/CONTRACT COST SUMMARY
Informational item only.
BUDGET IMPACT
D This item has been budgeted. (Line item: ) D This item has been budgeted, but there are insufficient funds.
D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
None
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
None.
To Bel. of Dir.
Item Number