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HomeMy WebLinkAbout1998-06-10In tha Office oft h, C[tH County Sanitatio" , trlc (s) ,.J i~o(s) lµ/l £!p,?,ll./3uj/ DRAFT County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 JUN 2 41998 By _Lp.:...L. K~----MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday, June 10, 1998, 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, June 10, 1998, at 5:30 p.m., at the Districts' Administrative Offices. ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: John J. Collins, Joint Chair Jan Debay Barry Denes Norman Z. Eckenrode Mark Leyes Mark A. Murphy William G. Steiner Peer Swan, Vice Joint Chair Committee Directors Absent : George Brown, Chair John M. Gullixson Thomas R. Saltarelli Other Directors Present: Burnie Dunlap APPOINTMENT OF A CHAIR PRO TEM Staff Present: Don McIntyre, General Manager Gary Streed, Director of Finance Mike Peterman, Director of Human Resources Michelle Tuchman, Director of Communications Greg Mathews, Principal Administrative Analyst Mike White, Controller Brad Cagle, Accounting Manager Steve Kozak, Financial Manager Terri Josway, Safety & Emergency Response Manager Ryal Wheeler, Foreman Lisa Tomko, Human Resources Manager Lenora Crane, Committee Secretary Others Present: Toby Weissert, Carollo Engineers Chip Prather, Fire Chief, Orange County Fire Authority Nancy Swanson, Orange County Fire Authority Director Jan Debay was appointed as Chair Pro Tern in Director Brown's absence. PUBLIC COMMENTS No comments were made. Minutes of Finance, Admin.,~-;id Human Resources Committee Page 2 : June 10, 1998 APPROVAL OF MINUTES The minutes of the May 13, 1998, meeting of the Finance, Administration and Human Resources Committee were approved as drafted. REPORT OF THE COMMITTEE CHAIR Director Debay welcomed representatives from the Orange County Fire Authority who were present to observe the meeting. REPORT OF THE GENERAL MANAGER • At Don McIntyre's request, Terri Josway, Safety and Emergency Response Manager, briefed the Committee regarding yesterday's Integrated Emergency Response Plan (IERP) exercises. She advised the Committee that District employees have been trained in various areas of emergency response such as HAZMAT, search and rescue, damage assessment and medical. These areas were activated yesterday by simulating an earthquake which caused fictitious damage at both Plants. Events included two HAZMA T incidents at Plant 2, and fire and medical incidents at Plant 1. The Fountain Valley and Costa Mesa Fire Departments responded to Plant 1, and Newport Beach and Huntington Beach Fire Departments responded to Plant 2. Overall, the response went very well. The fire agencies were very surprised that this was our first full-scale exercise, and they said we did extremely well. The fire agencies would like the District to participate in emergency exercises on an annual basis. Ms. Josway advised that the Evacuation Phase of the IERP will be activated at a later date. • Communications Director Michelle Tuchman advised the Committee that during these exercises a call was received from a Times reporter. Reporters monitor radio frequencies of emergency response vehicles routinely. She explained to the reporter that the District was participating in an emergency drill, and also that we had participated in an emergency response drill prior to the El Nino season which turned out to be very beneficial to us. REPORT OF THE ASSISTANT GENERAL MANAGER Director Debay advised the Committee that Assistant General Manager Blake Anderson was not present because he is attending school at Harvard. REPORT OF THE DIRECTOR OF FINANCE • Finance Director Gary Streed reminded the Committee that the July meeting is scheduled for July 15 at 5:30 p.m. It falls on the third Wednesday of the month, a week later that we normally meet. He advised them to expect to receive their Agenda materials a little later than normal. • Mr. Streed advised that he has received some questions about the impact of the recently announced Merrill Lynch settlement on the Districts. The table contained in the Register yesterday seemed to be essentially accurate. The gross amount expected to be received by the District is approximately $27 Million, which will bring us to 90% of what we had in the bank on December 6, 1994. We have not received the money yet, since it is still subject to approval by the bankruptcy judge. When received, the money will be placed in the bank where it was, and will be used to either offset rate increases or future borrowing. • Minutes of Finance, Admiryd Human Resources Committee 1 Page 3 June 10, 1998 • Mr. Streed reported that a final quote has been received concerning Consent Calendar item No. 5 regarding renewal of the District's All-Risk Property and Earthquake Insurance. The final quote is $10,000 less than stated in the Agenda Report. Coverage has been increased at the same time, with a $300 million limit for General Property Damage, a $200 million limit for Flood, and a $40 million limit for Earthquake. • Mr. Streed advised that he and Michelle Tuchman prepared a memo to the Directors concerning the notice that has been sent out regarding the rate structure change for non- residential and multi-family units. As of today we have received no phone calls from anyone affected. The RAC Committee members were sent the same notice and, as of today, we have received three calls from them and one consultant call. • In response to a questions from Director Leyes, Mr. Streed advised that the bankruptcy funds were not included in the recent Reserves Study, since the bankruptcy amount is carried as a receivable. When the money is collected, it will go back into the different Districts (Zones) they came out of, and at the same percents that they were at the time of the bankruptcy. Some of the account names may have changed by now. REPORT OF THE DIRECTOR OF HUMAN RESOURCES The Director of Human Resources Mike Peterman advised that there would be no Closed Session tonight, and he briefly reported on the status of the Supervisory and Professional MOU negotiations. REPORT OF THE DIRECTOR OF COMMUNICATIONS The Director of Communications had no report. REPORT OF GENERAL COUNSEL General Counsel was not present. CONSENT CALENDAR ITEMS (1 -5} 1. FAHR98-45: 3. FAHR98-47: 4. FAHR98-48: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF MAY 1998, AND FORWARD TO THE JOINT BOARDS: The Treasurer's Report was handed out at the FAHR Committee meeting in accordance with the Board-approved Investment Policy, and in conformance to the Government Code requirement to have monthly reports reviewed within 30 days of month end. Receive and file Employment Status Report Receive and file the Third Quarter Workers' Compensation and Accident Report for FY 1997-98. Minutes of Finance, Admir,...-'~d Human Resources Committee Page 4 ' June 10, 1998 5. FAHR98-49: MOTION: Renew the District's All-Risk Property and Earthquake Insurance Program for the period June 25, 1998 to June 25, 1999, in an amount not to exceed $1,020,000. END OF CONSENT CALENDAR Moved, seconded and duly carried to approve the recommended actions for items specified as 1, 3, 4 and 5 under Consent Calendar. Item No. 2 was removed from the Consent Calendar for individual discussion. 2. FAHR98-46: MOTION: Receive and file Certificates Of Participation (COP) Report. During discussion, on this item, Director Swan questioned why J.P. Morgan is charging $40,000 more in their remarketing rate than the Distric's other remarketing agents. Overall for the year, they are 4 basis points higher than the others. Action: Staff will contact J.P. Morgan regarding bringing their rates down and will continue to monitor these rates closely. It was moved, seconded and duly carried to receive and file this report. ACTION ITEMS (Nos. 6 -7) 6. FAHR98-50: That the Joint Boards of Directors recommend approval of the proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for 1998-99 to the consolidated Board of Directors on July 1, 1998, as follows: Joint Works Operating/Working Capital Worker's Compensation Self Insurance Public Liability Self-Insurance Joint Works Capital Outlay Revolving Collection System Zone Operating Collection System Zone Capital Improvements Debt/COP Service $45,200,000 $565,000 $335,000 $49,284,000 $10,180,000 $22,904,000 $36,459,000 Gary Streed reviewed the 10 sections of the budget document and pointed out some of the new information contained in it. The term "zones" replaces the District designations in order to retain previously established individual rate schedules. The new District logo is on the front of the document, and the District's new name is used throughout the document. Mr. Streed and Don McIntyre answered specific budgeting questions from the Directors regarding Cash Reserves, Capital Improvement Projects, Debt Service, Water Management Projects associated with the District's Strategic Plan, and the Capital Outlay Revolving Fund. The Directors determined from staff that though capital projects are included in the budget, approving the Budget does not give staff blanket authority to spend the money. Before any money can be spent, approval must be obtained through the Standing Committee Minutes of Finance, Admirr"(ld Human Resources Committee P 1 · Page 5 ' June 10, 1998 MOTION: 7. FAHR98-51: MOTION: oversight process. CIP Project Detail Sheets are also provided in the Budget in Section 8. Discussion took place on some of the line item projects. Mike White gave a slide presentation and brief overview of the major budget areas, proposed budget amounts and briefly reviewed the major projects included in those budgets and the phases those projects are in. It was moved, seconded and duly carried to approve staffs recommendation. Receive and file 1998-99 Strategic Goals Workplan. Greg Mathews gave a slide presentation and briefly reviewed the District's 1998-99 Critical Goals, the Workplan Purpose and the Major Development Steps. Mr. Mathews answered questions from the Committee regarding the time expended by FTEs working on different work types. The Committee agreed that the Workplan document was well done and should be forwarded to the Joint Boards. It was moved, seconded and duly carried to forward this report to the Board for their information .. Director John Collins (JC) and the Committee expressed their congratulations and appreciation to staff for producing a clear, comprehensive budget document. Don McIntyre advised the Committee that there is an Ad Hoc Committee Meeting Re the Strategic Plan scheduled for June 17, 1998, at 5:30 p.m. He especially requested that Director Eckenrode attend the meeting. INFORMATIONAL PRESENTATIONS There were none. 8. CLOSED SESSION There was no Closed Session. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT None. Minutes of Finance, Admin,~nd Human Resources Committee 'l • Page 6 • June 10, 1998 FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for Wednesday, July 15, 1998, at 5:30 p.m. ADJOURNMENT The meeting was adjourned at 7:42 p.m. Submitted by: ~ k~ Finance, Administration and Human Resources Committee Secretary \\RADON\DATA1\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\JUNE\6-98MIN.DOC STATE OF CALIFORNIA ) ) ss. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Finance, Administration and Human Resources meeting held on June 10, 1998, was duly posted for public inspection in the main lobby of the Districts' offices on June 3, 1998. Posted: By: IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of June 1998. Penny Kyle, Secret rv ot: ch of the Boards of Directors of County Sanitation ·~tri t Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14 of Orange County, Calif r ia ~ .:3 , 1998, /: 30 A.M.€) ~~ Signature \\radon\data 1 \wp.dta\fin\21 0\crane\FAHR\FAH R98\J une\C ERTP06-9 8.doc DISTRIBUTION FAHR COMMITTEE MEETING PACKAGE Full Agenda Package 50 Committee 16 & Mailing List Donald F. McIntyre 1 Blake P. Anderson 1 (3-hole punched) Dan Dillon 1 Marc Dubois 1 Jeff Esber 1 Ed Hodges 1 Steve Kozak 1 Penny Kyle 2 David Ludwin 1 Greg Mathews 1 Chris Dahl 1 Bob Ooten 1 Mike Peterman 1 Gary Streed 1 Michelle Tuchman 1 (3-hole punched) Terri Josway 1 Dan Tunnicliff (H.R.) 1 Nancy Wheatley 1 (3-hole punched) Mike Moore 1 Mike White 1 (3-hole punched) Ed Torres 1 Cagle, Brad 1 Lisa Tomko 1 Nick Arhontes 1 Gail Cain 1 Bob Geggie 1 Jim Herberg 1 Lenora Crane 1 File 1 Extras 4 Notices and Agenda 12 Posting 1 Jean Tappan (include Mins) 1 Anna Ubaldini 1 Frankie Woodside 1 Patricia Magnante 1 Janet Gray 1 Fawn Elizondo 1 Debra Lecuna 1 Guard Shack (Ed Hodges) 1 Extras 3 Ron Zenk, Dist. 14 Treasurer's Report Only le \\RADON\DATA 1 \WP .OTA \FIN\21 0\CRANE\FAHR\DISTRIBUTIONLISTFAHR.DOC phone: f714) 962-2411 malling address: RD. Box 8~27 Fountain Valle~. CA 92728-8127 street address: 10844 Ellis Avenue Fountain Valley, €A 92708--7018 Member Agencies • Glties Anaheim Brea Buena Perk Cypress Founa1in Valley Fuller~n Huntlngoon Beaoh lrvitis La Habra L-a P.elma Los 'Alamitos Newporc Besoh Orange PleaentifJ S~ntll lma Seal Beach Smnton Tilstin 1/illa Pe.rk Yorba Unda County ol Orange Sanitary Districts Gosr:e Mesa Gi!r.den Grove Midway City Water Districts Irvine Ranch ~ ~ COUNTY SANITATION DISTRICTS OF •RANGE COUNTY, CALIFORNIA June 3, 1998 NOTICE OF MEETING FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, JUNE 10, 1998 -5:30 P.M . DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 A regular meeting of the Finance, Administration and Human Resources Committee of the Joint Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be held at the above location, time and date. A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954 FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE TENTATIVELY SCHEDULED MEETING DATES FAHR Committee Month Meetings Board Meetings June June 10, 1998 June 24, 1998 July July 15, 1998 July 1 and 29, 1998 August None Scheduled August 26, 1998 September September 9, 1998 September 23, 1998 October October 14, 1998 October 28, 1998 November None Scheduled November 18, 1998 December December 9, 1998 December 16, 1998 January None Scheduled January 27, 1999 February February 10, 1999 February 24, 1999 March March 10, 1999 March 24, 1999 April April 14, 1999 April 28, 1999 May May 12, 1999 May 26, 1999 June June 9, 1999 June 23, 1999 ROLL CALL FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MEETING DATE: June 10, 1998 TIME: 5:30 P.M. ADJOURN: P.M. COMMITTEE MEMBERS GEORGE BROWN (CHAIR) .......................................................... . JOHN J. COLLINS (JC) ................................................................. . JAN DEBAY .................................................................................. . BARRY DENES ............................................................................. . NORMAN ECKENRODE ............................................................... . JOHN M. GULLIXSON .•........••....•.•.•......•.•.......•..........•...•.......•••.... MARKLEYES ••.••.••••••••••••••••••••••••••••.••••••••••••••••.•.••.•.•••••..•.•••••••••••• MARK MURPHY ........................................................................... . THOMAS SALTARELLI ................................................................ . WILLIAM STEINER ....................................................................... . PEER SWAN ................................................................................. . STAFF DON MCINTYRE, General Manager ............................................... . BLAKE ANDERSON, Assistant General Manager ••••••.••..........••.•... CHRIS DAHL, Director of Information Technology •••••..••••............•. ED HODGES, Director of General Services Administration ••••••••••• DAVID LUDWIN, Director of Engineering ...................................... . BOB OOTEN, Director of Operations & Maintenance ••.••.•..•..•.••..•.. MIKE PETERMAN, Director of Human Resources ......................... . GARY STREED, Director of Finance .............................................. . MICHELLE TUCHMAN, Director of Communications .................... . NANCY WHEATLEY, Director of Technical Services .................... . STEVE KOZAK, Financial Manager ............................................... . MIKE WHITE, Controller ................................................................. . GREG MATHEWS, Principal Administrative Analyst. .................... . TERRI JOSWAY, Safety & Emergency Response Manager •.•.•••.•.. MARC DUBOIS, Contracts/Purchasing Manager ........................... . LISA TOMKO, Human Resources Manager ................................... . LENORA CRANE, Committee Secretary ........................................ . OTHERS TOM WOODRUFF, General Counsel ............................................... __ TOBY WEISSERT, Carollo Engineers ............................................. __ c: Debra Lecuna Penny Kyle • J AGENDA REGULAR MEETING OF THE FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE ROLL CALL COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY, JUNE 10, 1998, AT, 5:30 P.M. ADMINISTRATIVE OFFICES 10844 Ellis Avenue Fountain Valley, California 92708 APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY AGENDA In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the Office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2{b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. PUBLIC COMMENTS All persons wishing to address the Finance, Administration and Human Resources Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2{b). June 10, 1998 RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING Recommended Action: Consideration of motion to receive, file and approve draft minutes of the May 13, 1998, Finance, Administration and Human Resources Committee meeting. REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF ASSISTANT GENERAL MAl'JAGER REPORT OF DIRECTOR OF FINAN_CE REPORT OF DIRECTOR OF HUMAN RESOURCES REPORT OF DIRECTOR OF COMMUNICATIONS REPORT OF GENERAL COUNSEL CONSENT CALENDAR ITEMS !All matters placed on the consent calendar are considered as not requiring discussion or further explanation and 'unless any particular item is requested to be removed from the consent calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair, state their name, address and designate by number the item to be removed from the consent calendar. The Chair will determine if any items are to be deleted from the consent calendar. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 1. FAHR98-45: Receive and file Treasurer's Report for the month of May 1998: The Treasurer's Report will be handed out at the FAHR Committee meeting in accordance with the Board-approved Investment Policy, and in conformance to the Government Code requirement to have monthly reports reviewed within 30 days of month end. -2- i June ~o. 1998 2. FAHR98-46: Receive and file Certificates of Participation (COP) Monthly Report. 3. FAHR98-47: Receive and file Employment Status Report. 4. FAHR98-48: Receive and file the Third Quarter Workers' Compensation and Accident Report for FY 1997-98. 5. FAHR98-49: Renew the District's All-Risk Property and Earthquake Insurance Program for the period June 25, 1998 to June 25, 1999, in an amount not to exceed $1,020,000. END OF CONSENT CALENDAR Consideration of items deleted from Consent Calendar, if any. ACTION ITEMS 6. FAHR98-50: That the Joint Boards of Directors recommend approval of the proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for 1998-99 to the consolidated Board of Directors on July 1, 1998, as follows: 7. FAHR98-51: Joint Works Operating/Working Capital Worker's Compensation Self Insurance Public Liability Self-Insurance Joint Works Capital Outlay Revolving Collection System Zone Operating Collection System Zone Capital Improvements Debt/COP Service (Gary Streed -30 minutes) Receive and file 1998-99 Strategic Goals Workplan. (Greg Mathews -20 minutes) INFORMATIONAL PRESENTATIONS None. -3- $45,200,000 $565,000 $335,000 $49,284,000 $10,180,000 $22,904,000 $36,459,000 June 10, 1998 CLOSED SESSION .During the course of conducting the business set forth on this agenda as a regular meeting of tne Committee, lthe Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, tpending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Committee on any of these sub·ect~. the minute~ will reflect all re uired disclosures of information. 8. Convene in closed session. a. Confer with Districts' Negotiator re Pending MOU Labor Negotiations with Supervisory and Professional Employees (Government Code Section 54957.6). b. Reconvene in regular session. c. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MATTERS WHICH A DIRECTOR WOULD LIKE STAt=F TO REPORT ON AT A SUBSEQUENT MEETING MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR_ ACTION AND STAFF REPORT FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for July 15, 1998. NOTICE TO COMMITTEE MEMBERS . If you have any questions on the agenda or wish to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair: Committee Secretary: George Brown Lenora Crane (562) 431-2185 (714) 593-7551 (714) 962-3954 (FAX) le \IRADON\DATA1\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\JUNE\6-98AGENDA.DOC -4- ' ., • DRAFT MINUTES OF FINANCE, County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 Telephone: (714) 962-2411 ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday, May 13, 1998, 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on Wednesday, May 13, 1998, at 5:30 p.m., at the Districts' Administrative Offices. ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: George Brown, Chair John J. Collins, Joint Chair Jan Debay Barry Denes Norman Z. Eckenrode John M. Gullixson Mark Leyes Thomas R. Saltarelli William G. Steiner Committee Directors Absent : Mark A. Murphy Peer Swan, Vice Joint Chair Other Directors Present: None APPOINTMENT OF A CHAIR PRO TEM No appointment was necessary. Staff Present: Don McIntyre, General Manager Blake Anderson, Assistant General Manager Gary Streed, Director of Finance Chris Dahl, Director of Information Technology Mike Peterman, Director of Human Resources Bob Ooten, Director of Operations & Maintenance Michelle Tuchman, Director of Communications Nancy Wheatley, Director of Technical Services Greg Mathews, Principal Administrative Analyst Mike White, Controller Steve Kozak, Financial Manager Terri Josway, Safety & Emergency Response Manager Marc Dubois, Contracts/Purchasing Manager Dan Tunnicliff, Engineer Ed Torres, O&M Air Quality/Special Projects Manager Ryal Wheeler, Foreman Lisa Lorey, Human Resources Manager Lenora Crane, Committee Secretary Others Present: Tom Woodruff, General Counsel Patti Gorczyca, Public Financial Management, Inc. Toby Weissert, Carollo Engineers Stephen Sheldon, Sheldon & Associates Adam Probolsky, Adam D. Probolsky & Associates Minutes of Finance, Admir 'nd Human Resources Committee Page 2 May 13, 1998 PUBLIC COMMENTS No comments were made. APPROVAL OF MINUTES The minutes of the April 8, 1998, meeting of the Finance, Administration and Human Resources Committee were approved as drafted. REPORT OF THE COMMITTEE CHAIR The Chair requested that Item No. 13 on the Agenda be presented out of order, since legal representatives of the Revenue Enhancement Group, Stephen Sheldon and Adam Probolsky, were present to speak on their behalf. There was no opposition to changing the order of the Agenda. REPORT OF THE GENERAL MANAGER The General Manager had no report. REPORT OF THE ASSISTANT GENERAL MANAGER Assistant General Manager Blake Anderson had no report. A two-page memorandum from General Counsel dated April 16, 1998, regarding the possible impacts of Proposition 224 - Design and Engineering Services, was distributed to the Directors prior to the meeting for their information. REPORT OF THE DIRECTOR OF FINANCE The Director of Finance had no report. REPORT OF THE DIRECTOR OF HUMAN RESOURCES The Director of Human Resources had no report. REPORT OF THE DIRECTOR OF COMMUNICATIONS The Director of Communications had no report. REPORT OF GENERAL COUNSEL General Counsel had no report. Minutes of Finance, AdmiP~d Human Resources Committee 1 ~ Page 3 1 May 13, 1998 CONSENT CALENDAR ITEMS (1 -5} 1. FAHR98-33: 2. FAHR98-34: 3. FAHR98-35: 4. FAHR98-36: 5. FAHR98-37: MOTION: RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF APRIL 1998, AND FORWARD TO THE JOINT BOARDS: The Treasurer's Report was handed out at the FAHR Committee meeting in accordance with the Board-approved Investment Policy, and in conformance to the Government Code requirement to have monthly reports reviewed within 30 days of month end. Receive and file Certificates Of Participation (COP) Report. Receive and file Employment Status Report Receive and file Quarterly Investment Management Program Report for the Period January 1, 1998 through March 31, 1998. Approve changes and additions to Human Resources Policies and Procedures as authorized by Resolution No. 97-36. END OF CONSENT CALENDAR Moved, seconded and duly carried to approve the recommended actions for items specified as 1 through 5 under Consent Calendar. ACTION ITEMS (Nos. 6 -13) The Chair requested staff to present Item No. 13 first out of Agenda order. , 13. FAHR98-32A: Sewer Service User Fee Rebates & Refunds: Consider revisions to the ordinance that defines rebates and refunds and their respective years of eligibility. This action is related to threatened litigation to be discussed in closed session. Mr. Streed gave a verbal report based on the information contained in the agenda materials. Stephen Sheldon and Adam Probolsky, were present on behalf of their client, the Revenue Enhancement Group. Mr. Sheldon addressed the Committee delineating his client's justifications for protesting the existing ordinance. He complimented staff for being progressive in creating new user fee categories which will equalize who pays and how much they pay. Referencing the new categories, he felt they will have a natural grandfathering effect on the refund process by the end of the 4th year. If the Districts revert back to the 4- year statute of limitations, it will allow a natural progression over a period of time and result in a diminished number of refunds. In conclusion, Mr. Sheldon requested that this item be brought to the Joint Boards for their consideration ACTION: Based on the threatened litigation, the Committee Chair advised that no action would be taken at this time, since this item is scheduled for discussion during the Closed Session. Minutes of Finance, Admir -nd Human Resources Committee Page4 May 13, 1998 6. FAHR98-38: Adopt Resolution No. 98-XX, authorizing the General Manager to establish and implement policies and procedures to delegate to staff authority for: (1) Signature authority to initiate contracts or purchase orders to acquire services, supplies and materials, and for minor construction projects; (2) Employee timekeeping records and overtime authorizations; (3) Personnel issues relating to hiring, promotions, performance reviews and disciplinary action; and (4) Meeting and training policies and expenditures. During discussion on this matter, the Committee inquired about the number of times the General Manager has had to approve purchases over $50,000 in the past. Mr. McIntyre reported that his approval is given about six times a year, per event. MOTION: 7. FAHR98-39: MOTION: 8. FAHR98-40: MOTION: It was moved, seconded and duly carried to recommend that the Joint Boards Adopt Resolution No. 98-XX. Additional stipulations were: 1. That revisions be made to the language on page 3 of the Agenda Report, Additional Information, paragraph 2, item c, to read, ''The General Manager will have authority to approve previously budgeted items funds to $100,000." 2. That revisions be made to the language on page 4 of the Agenda Report, paragraph 5 to change the term "budgeted item" to a general term such as "funds." 3. A report, similar to the reports currently being prepared for change orders, is to be prepared periodically for purchases over $50,000 approved by the General Manager. Authorize staff to develop policies and procedure; bring those policies and procedures back to the FAHR Committee for approval; and to enter into a standard agreement with the State of California and the Rocky Mountain Bankcard System for participation in the CAL-Card procurement system. It was moved, seconded and duly carried to approve the recommended action. Adopt Resolution No. 98-XX, which adopts the Wastewater Agency Response Network 1997 Omnibus Mutual Aid Agreement and the Public Works Mutual Aid Agreement, in addition, authorizes the General Manager to approve future mutual aid agreements and amendments in a form approved by General Counsel. It was moved, seconded and duly carried to recommend that the Joint Boards Adopt Resolution No. 98-XX. Minutes of Finance, Admin-iid Human Resources Committee r) Page 5 · May 13, 1998 9. FAHR98-41: Capital Replacement Reserves Policy: (1) Receive and file Systems Replacement Needs Analysis. (2) Incorporate a Capital Facilities Replacement Reserve into the Districts' Accumulated Funds and Reserves Policy. Mr. Streed clarified that the recommended action is to establish a Capital Replacement Reserve of $50 million; increases to the fund are to come from user fees and; fund about 30% of the rehabilitation and replacement needs from that fund over time. Director Leyes inquired if the scenarios illustrated require user fee increases of $1.25 to fund the replacement reserve. Mr. Streed advised that the Districts have adopted fee schedules which project user fees for the next 5 to 1 O years. Those fees will not be exceeded as a result of this action. MOTION: 10. FAHR98-42: It was moved, seconded and duly carried to approve the recommended action as long as user fees are not increased to fund the Capital Facilities Replacement Reserve. Accumulated Reserves Policy: (1) Receive and file Reserves Study Report. (2) Adopt revised Accumulated Reserves Policy. During discussion on this matter, the Committee requested that revisions be made to the language on page 15 of the Public Financial Management Reserves Study, paragraph 2, last sentence, "In addition to the $41M, Districts' staff determined recommends setting aside the entire . . . " MOTION: 11. FAHR98-43: It was moved, seconded, and carried with one opposing vote, to approve the recommended action. Adopt revised Sewer Service User Fee structure expanding the number of Non-Residential categories, and basing rates on average quantity and strength of discharge per category. During discussion, Mr. Streed advised that the new user fee structure will increase rates for multi-family units and some non-residential users. There will also be an increase in the number of non-residential user categories from one to twenty-three. Rates for all non- residential users are currently based on 71.5% of the single-family residential rates per 1,000 square feet. Some of the non-residential users also pay source control fees associated with their Class I or Class II Permits. By increasing the number of categories from one to twenty-three, it allows for a more equitable fee structure. The increase in categories may also allow for future reductions in single-family residential fees, which may in tum result in reductions for all users, since all fees are based on a percentage of the single- family residential rates. Minutes of Finance, Admi· ~nd Human Resources Committee Page 6 May 13, 1998 General Counsel Tom Woodruff described the legal steps that will be taken in order for the Districts to be in compliance with provisions of Proposition 218. He advised that on May 27th each District will have an opportunity to informally approve the fee structure. Under Prop 218, a 45-day advanced written notice must be given to all property owners for whom the fees will be increased. This notice will be mailed on June 1, 1998 via First Class Mail. On July 1, 1998, the Board of the new agency will be asked to adopt an Emergency Ordinance, to be effective immediately, setting forth all of the fees within the report. Immediately following will be an introduction of the same Ordinance during the normal course of business, with a first reading at the July 1 Special Meeting, and a second reading at the next Regular Board Meeting of July 22. This will be more than 45 days after the notice has been mailed. The proposed Ordinance will become effective 30 days thereafter. MOTION: It was moved, seconded and carried to recommend that the Joint Boards, approve staffs recommendation, with Directors Denes, Leyes and Gullixson opposing the motion. 12. FAHR98-44: Review and approve the 1997-98 Third Quarter Financial and Operational Report for the Period ended March 31, 1998, and forward to the Joint Boards. During discussion on this matter, the Committee requested that staff include an Executive Summary in future quarterly reports. MOTION: It was moved, seconded and duly carried to approve the recommended action. INFORMATIONAL PRESENTATIONS There were none. (Note: Item No. 13 was moved to the first item.) 14. CLOSED SESSION The Chair reported the need for a closed session, as authorized by Government Code Section 54957.6, to discuss and consider the item specified under "Closed Session" as Item 14(a) and 14(b) on the published Agenda. The Committee convened in closed session at 7:15 p.m. At 7:45 p.m., the Committee reconvened in regular session. Confidential Minutes of the Closed Session held by the Committee have been prepared in accordance with California Government Code Section 549057 .2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Meetings. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. Minutes of Finance, Admir,·--Vld Human Resources Committee ,,,--. '" Page 7 i May 13, 1998 MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT None. FUTURE MEETING DATES The next Finance, Administration and Human Resources Committee Meeting is scheduled for Wednesday, June 1 O, 1998, at 5:30 p.m. ADJOURNMENT The meeting was adjourned at 7:46 p.m. Submitted by: ~ ~ Finance, Administration and Human Resources Committee Secretary H:\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\MAY\5-98MIN.DOC i FAHR COMMITTEE Meeting Date ToJt. Bds. 06/10/98 AGEN-DA REPORT Item Number Item Number 2 County Sanitation Districts of Orange County, california FROM: Gary Streed, Director of Finance Originator: Steve Kozak, Financial Manager SUBJECT: CERTIFICATES OF PARTICIPATION (COP) MONTHLY REPORT (FAHR98-46) GENERAL MANAGER'S RECOMMENDATION Receive and file Certificates of Participation (COP) Monthly Report SUMMARY Since June 1995, the daily rate COP program remarketing agents have been PaineWebber for the Series "A" and the 1993 Refunding COPs, and J.P. Morgan for the Series "C" COPs. Most fixed rate Series "B" COPs have been refunded and the 1992 Refunding COPs have always been remarketed by PaineWebber in a weekly mode. PROJECT/CONTRACT COST SUMMARY None. BUDGET IMPACT D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. [2J Not applicable (information item) ~DDITIONAL INFORMATION Two graphical, and one tabular, reports are attached. The first graph entitled, "CSDOC COP Rate History Report," shows the variable interest rates on each of the daily rate COPs since the last report, and the effective fixed rate for the two refunding issues which are covered by an interest rate,exchange agreement commonly called a "swap." \lnldonldata1iNp.dta\fin\210lcnane\FAHRIFAHR98\June\FAHR98-46.doc: Revised: 115198 Page 1 The second bar chart entitled, "Comparative Daily COP Rate History Report," shows the performance of the Districts' Daily Rate COPs as compared to a composite index rate, which represents the average rate of six similar variable rate daily reset borrowings. The table entitled, "Daily COP Rate Comparisons," shows the monthly variable interest rate performance of the Districts' Daily Rate COPs as compared to the composite index. Estimated annual interest payments calculated for a standard $100 million par amount, are also shown. Variable rates historically rise at the end of each calendar quarter, and especially at year-end, because of business taxes and statements. The rates decline to prior levels immediately in the following month. Staff will maintain our continuous rate monitoring and ongoing dialog with the remarketing agents and rating agencies to keep the Committee fully informed about developments in the program as they occur and at each meeting. ALTERNATIVES None. CEQA FINDINGS None. ATTACHMENTS 1. Graph -Comparative Daily COP Rate History Report 2. Graph -CSDOC COP Daily Rate History Report 3. Tabular-Daily COP Rate Comparison GGS:SK:lc \lradonldata1'tNp.dtallin\210lcrane\FAHR\FAHR98\June\FAHR98-46.doc Revised: 115198 Page2 es-~ew-oz es-~ew-90 BG-Jd'<f-ZZ 8&-Jd'<f-80 I-a:: es-Jew-sz 0 8&-JeW-H a.. w es-qa.::1-sz a:: 0. (I), c~ ~ 95-qa,:1-1,1, ~ ~c 0(1) ~C) 0 es-uer-ez ·o D..o I-'-)(/) CJ) es-uer-171, +t -:::c 00 L&-::>aa-1..t en w en I-""""" L&-::>aQ-LI.. < >-.... Cl) a:: .0 < Ls-oaa-to .Oc. Cl) co >-:i: ~~ L&-AON-61.. Cl)(/) ..J .SC> -Cll-< D..<{ LS-AON-SO t+ C a.. L&-J::>Q-ZZ 0 0 L&-J::>Q-80 0 L&-das-tz 0 C Ls-das-01.. CJ) I'-0 L&-6n'd-LZ 0, ...: en :i: L&-6n'(f-£ 1, w I-<I: :E g; a. '21 L&-tnr-ot 0 C: ~ "' C: -~ «l- L&-tnr-91, ci ~ Cl '21 -9-' ii:5 0 ai L&-1nr-zo N N 0 !;)I C: "' 0 C: C: s;; u: "' >-w 'cl .c (%) 31\f~ 'C t-1ii 0 !!! ct J Ill 0 C. ci !!! a. Prepared by Finance, 6/1 /98, 1 :25 PM COMPARATIVE DAILY COP RATE HISTORY REPORT MAY 1998 6.00 -.--------------------------------------------, 5.00 4.oo I I -::.e e... ~ 3.00 ~ « 2.00 1.00 I E I m I 1m I E l I IJB I -I ~ I 111ml I i.1 I 1111 I 8119 I I l rM I IBI I Iii I •I I -I Ill I Ill I 11!1 I •I I 1111 I • I I 0.00 DATE ,.... ,.... ,.... ,.... ,.... ,.... 00 00 00 00 00 00 O'I a, a, a, O'I O'I O'I O'I a, O'I O'I a, '5 ci Cl. ...,;-> u r:: .c ..: ..: -;. r:: ::, Q) (J 0 Q) IV Q) IV C. IV ::, -, <( en 0 z 0 -, LL ~ <( ~ -, IICSDOC • COMPOSITE INDEX G :\excel .dta\fin\2 2 20\geggi\Finance\deilycopi ntrate .xis _) I I _) I Prepared by Finance, 6/1/98, 1 :32 PM Jul-97 Aug-97 Sep-97 Oct-97 Nov-97 Dec-97 Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 AVERAGE DAILY COP RATE COMPARISONS(%) JUL,1997-MAY,1998 CSDOC $100M $98.5M $46M Series"A" Series"C" Series 93 Ref PaineWebber J.P. Morgan PaineWebber 3.17 3.12 3.17 3.17 3.20 3.17 3.53 3.63 3.53 3.46 3.51 3.46 3.68 3.69 3.68 3.29 3.35 3.29 3.09 3.09 3.09 2.50 2.60 2.50 2.77 2.80 2.77 3.52 3.59 3.52 3.56 3.60 3.56 3.25% 3.29% 3.25% ESTIMATED ANNUAL INTEREST PAYMENTS PER $100M PAR AMOUNT $ 3,249,091 $ 3,289,091 $ 3,249,091 "FOOTNOTE Composite index consists of the following COP transactions: . IRWD, Series 86, $60M, Smith Barney • IRWD, Series 93 "A" Refunding, $87.6M, Bankers Trust • IRWD, Series 93 "B" Refunding, $41 .8M, J.P. Morgan • IRWD, Series 95 Refunding, $117.8M, PaineWebber Composite Index" 3.10 3.05 3.60 3.38 3.68 3.33 3.10 2.53 2.80 3.55 3.57 3.24% $ 3,244,545 . Western Riverside Co. Reg. Wastewater Auth., Series 96, $25.4M, PaineWebber . Orange Co., Irvine Coast Asst. Dist. 88-1, $94.SM, J.P. Morgan G:\excel.dta\fin\2220\geggi\Finance\COPdaily$rate comparison .. J FAHR COMMITTEE AGENDA REPORT County Sanitation Districts of Orange County, california FROM: Mike Peterman, Director of Human Resources Originator: Patty Steeves, Human Resources Analyst SUBJECT: EMPLOYMENT STATUS REPORT (FAHR98-47) GENERAL MANAGER'S RECOMMENDATION Receive and file the Employment Status Report. SUMMARY Total headcount at the Districts as of May 21, 1998 is 536. PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION Meeting Date To.Jt. Bds. 6/10/98 Item Number Item Number 3 The Districts have a full-time equivalent (FTE) headcount of 536 as of May 21, 1998. The actual number of employees is 546. The current FTE count is equivalent to a 4.2% reduction from the budgeted 559.75 positions. There were no external hires for the month of May. There were four reassignments for the following positions: • From: Painter (Plant Facilities Maintenance) To: Collections Facilities Worker I (Collection Facilities Maintenance) • From: Welder (Plant Facilities Maintenance) To: Lead Welder (Plant Facilities Maintenance) • From: To: • From: To: Secretary (Environmental Compliance & Monitoring) Executive Assistant I (Technical Services Administration) Lead Mechanic (Mechanical Maintenance) Maintenance Supervisor (Mechanical Maintenance) ALTERNATIVES None. CEQA FINDINGS None. ATTACHMENTS 1. May 21, 1998 Employment Status Report. 2. Performance to 5-Year Staffing Plan. PS ,ployment Status Report Run Oate: Z1-Mav-98 l -·~ Regular Regulllr Total Vacant Pos/tlons Regular Pert-time P•rt-Ume FTE Positions FTE FTE FTE FTE FTE wlln 6 yr plan ., ~ Full-time 20/lours 30/lours Conlract lntem LOA Count FYST-98 9NJ8 88-99 911-00 00-01 01~:Z fFYff-«IJ 11 O • General Management Ad min 4.00 0,00 0.00 0.00 0.00 0.00 4.00 2.00 6.00 5.50 5.50 5.50 5.50 1.50 Total General Management 4.00 0.00 0.00 0.00 0.00 0.00 4.00 2.00 6.00 5.50 5.50 5.50 5.50 1.50 21 O • Finance Administration 4.00 0.00 0.00 0,00 o.oo 0,00 4.00 0.00 4.00 4.00 4.00 4.00 4.00 0.00 220 -A=unting 19.00 0.00 0.00 0.00 0.00 0.00 19.00 0.00 19.00 18.00 17.50 16.00 14.50 -1.50 230 -Purchasing & Warehousing 14.00 0.50 0.00 0.00 0.00 0.00 14.50 1.50 16.00 16.00 15.00 15.00 15.00 0.50 Total Finance 37.00 0.50 0.00 0.00 0.00 0.00 37.50 1.60 39.00 38.00 36.50 35.00 33.50 -1.00 310 -Communications 9,00 0.00 0.00 0.00 0.00 0.75 9.75 0.00 9.75 9.75 9.75 9.75 9.75 0.00 Total Communications 9.00 0.00 0.00 0.00 0.00 0.75 9.76 0 9.76 9.75 9.75 9.75 9.75 0.00 410 -General Services Admin 5.00 0.00 0.00 0,00 0.00 1.00 6.00 0.00 s.od 6.00 6.00 6.00 6.00 0.00 420 -Collection Facilities Mtce 16.50 0.00 0,00 0.00 0.00 0.00 16.50 2.od 18.50 18.50 18.50 18.50 18.50 2.00 430 -Plant Maintenance 37.50 0.00 0.00 0.00 0.00 0,00 37.50 2.00, 39.50. 38.50 28,50 28.50 27.50 -9.00 Total General Services 59.00 0.00 0.00 0.00 0.00 1.00 60.00 4.00 64.oa 63.00 53.00 53.00 52.00 -7.00 460 -End Users Support 9,00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 9.0Q 11.00 12,00 12.00 12.00 3.00 470 -Program, Data Base & Comm 9.00 0.00 0.00 0.00 0.00 0.00 9.00 1.00 10.00 11.00 13.00 13.00 13.00 4.00 490 -Plant Automation 8.00 0.00 0,00 0,00 0,00 0.00 8.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00 Total Information Technology 26.00 0.00 0.00 0.00 0.00 0.00 26.00 1.00 27.00 30.00 33.00 33.00 33.00 7.00 510 -Human Resources Admin 5.00 0,00 1.50 0.00 0,00 0.00 6.50 0.25 6.75 6.75 6.75 6.75 6.50 0.25 520 -Education & Training 3.00 0.00 0.75 0.00 0,00 0.00 3.75 0.25 4.00 4.00 4.00 4.00 3,00 0.25 530 -Safety & Emergency Response 5.00 0.00 0.00 0.00 a.so 0.00 5.50 0.00 5.50 5.50 5.50 5.00 5,00 0.00 . Total Human Resources 13.00 0.00 2.25 0.00 0.50 0.00 15.75 0.50 16.25 16.25 16.25 15.75 14.5 0.60 610 -Technical Services Admin 2.00 0,00 0.75 0.00 a.so 0.00 3.25 0.75 4.00 6.00 5.00 5.00 5.00 1.75 620 -Environmental Compliance & Mo 17.00 0.00 0.00 0.50 1.00 2.00 20.50 0.75 21.25 21 .50 18.50 18.50 18.50 -2.00 630 -Environmental Laboratory 31.00 1.50 0.00 0,00 a.so 1.00 34,00 1.00 35.00 30,00 29,00 29.00 28.00 -5.00 640 -Source Control 36.00 0,00 0.75 0.00 0,00 0.00 36.75 2.00 38.75 36.75 35.75 34.75 33,75 -1.00 Total Technical Services 86.00 1.50 1.50 0.50 2.00 3.00 94.50 4.50 99.00 94.25 88.25 87.25 85.25 -6.25 710 -Engineering Administration 3.00 0,00 0.00 0.00 0,00 o.oo 3.00 0.00 3.00 3.00 3.00 3.00 3.00 o.oo 720 -Planning & Design Engineering 28.00 0.00 0.75 0.00 0.50 0.00 29.25 2.25 31.50 31.50 31 ,50 31.50 31.50 2.25 730 -Construction Management 34.00 0.00 0.00 0.00 0.00 o.oo 34.00 3.00 37.00 37.50 36.50 36.50 36.50 2.50 Total Engineering 65.00 0.00 0.75 0.00 0.50 0.00 66.25 5.26 71.60 72.00 71.00 71.00 71.00 4.75 810 -0 & M Administration 2.00 0,00 0,00 0.00 0.00 0,00 2.00 0.00 2.00 2.00 2.00 2.00 2.00 0.00 820 -0 & M Process Support 9.00 0,00 0.00 0,25 1.00 0.00 10.25 1.00 11.25 10.25 9.25 8.25 8,25 -1.00 830 -Plant 1 Operations 37.00 0,00 o.oo 0.00 0.00 0,00 37.00 0,00 37.00 37.00 35.00 35.00 35,00 -2.00 840 -Plant 2 Operations 42.00 0.00 0.00 0.00 0.00 1.00 43.00 0.00 43.00 41 .00 37.00 37.00 37.00 -6.00 850 -Mechanical Mice 52.50 0,00 o.oo 0.00 0.00 0,00 52.50 2.00 54.50 50.50 47.50 46.50 44.50 -5.00 860 -Electrical & Instrumentation Mice 57.50 0,00 0,00 0.00 0.00 1.00 58.50 0.00 58.50 58.50 57.50 56,50 56.50 -1.00 870 -Cogeneration 10.00 0.00 0,00 o.oo 0.00 1.00 11.00 2.00 13,00 13.00 13,00 13.00 13,00 2.00 880 -Air Quality & Special Projects 7.00 0.00 0.00 0.00 1.00 0.00 8.00 0.00 8.00 8.00 7.00 7.00 7.00 -1.00 Total Operations & Maintenance 217.00 0.00 0.00 0.25 2.00 3.00 222.26 6.00 227.26 220.25 208.25 205.25 203.25 -14.00 Total Staffing 616.001, 2.00.1 4.601 0.761 6.001 7.76 536 23.76 569.76 649.00 521.60 616,50 607.76 -14.!iO g:ncel.d1a\hr\510\steeves\EMPDIV9B .,. Performance to 5-Year Staffing Plan 570 ~-----------------------------~ 560 _) 550 . ·-. -. -.. -. -. -.. -. -. -.. .. . -.. ...... 540 I ~ :t:=""" -:. ·-.. ..... • .,, • I , .. .... • 530 ., • • .... • • 520 '4 .,___ FfE Headcount ) 510 --•---5 YearStaffmg Plan 500 -+-----r---.--.-------r-----r--.---.--r--,---,--,----+--,-----,.----,-------r------r--,------r--~----.---,------r--l J A S O N D J F M A M J J A S O N D J F M A M J I FY 97-98 I FY 98-99 FAHR COMMITTEE Meeting Date To Jt. Bds. 6/10/98 ) AGENDA REPORT Item Number Item Number 4 County Sanitation Districts of Orange County, california FROM: Michael Peterman, Director of Human Resources Originator: Terri Josway, Safety and Emergency Response Manager SUBJECT: THIRD QUARTER WORKERS' COMPENSATION AND ACCIDENT STATUS REPORT FOR FY1997-98 (FAHR98-48) GENERAL MANAGER'S RECOMMENDATION Receive and file the Third Quarter Workers' Compensation and Accident Report for FY 1997-98. SUMMARY This agenda item is a summary of the workers' compensation costs and accident performance during the third quarter. PROJECT/CONTRACT COST SUMMARY Information item only. BUDGET IMPACT D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION The Districts' safety program is designed to reduce accidents and ensure compliance with federal, state, and local regulations. The Total Injury Incidence Rate, Lost Work Day Incidence Rate, and Workers' Compensation Cost Factor are performance measures that are used to track the effectiveness of the safety program. The Districts' are self-insured for workers' compensation and our Third Party Administrator is Presidium, Inc. H:lwp.dtaVin\21C7cranelFAHRIFAHR98\JunelFAHR98-<18.dac ReYised: 5/26198 Page 1 • During the third quarter 1ur FY 1997-98, the Districts paid $61 ,.,63 for workers' compensation benefits. This is for all open claims that incurred expenses during the third quarter. The following table illustrates the cost for workers' compensation claims for the past 10 years and the year-to-date information for the current fiscal year. Currently, the annual cost for the Third Party Administrator to process our claims is $25,000. The cost of the Third Party Administrator is not included in these numbers. Fiscal Period Number of Claims Total Incurred 7 /1 /87 -6/30/88 52 $142,933 7 /1 /88 -6/30/89 45 $203,590 7/1/89-6/30/90 58 $172,325 7 /1 /90 -6/30/91 78 $149,356 7/1/91 -6/30/92 58 $264,411 7 /1 /92 -6/30/93 58 $103,955 7 /1 /93 -6/30/94 43 $80,742 7 /1 /94 -6/30/95 47 $281,316 7/1/95-6/30/96 49 $182,536 7/1/96 -6/30/97 35 $314,046 7 /1 /97 -6/30/98 Year-To-Date= 43 Year-To-Date= $191,666 The Third Party Administrator provides an additional service by reviewing the medical bills to ensure that the costs are reasonable and customary. They work with the medical providers to reduce unreasonable billing and this can result in savings for the Districts. During the third quarter, the medical bills submitted totaled $36,470. After the bill review process, the providers agreed to reduce the bills $4,684 (12.8% savings). During the third quarter there were four Lost Work Day Cases 1) a Senior Mechanic strained his chest muscles while removing bolts, 2) a Mechanic strained his back while shoveling debris, 3) an Office Specialist has complained of pain in her shoulder and arm, and 4) a Senior Plant Operator strained his back while lifting a cover to access the process area. In addition, there were six Other Medical Treatment Cases. These are cases where the injured employee did not lose time from work. The injuries ranged from a burn to a bruise. The Workers' Compensation Cost Factor is a performance measure that is calculated by dividing the total costs incurred for all claims by the total number of employees. The cost factor for the expenses during the third quarter was $114. Moreover, the cumulative factor for the first, second, and third quarters is $357. A low Workers' Compensation Cost Factor is indicative of work related injuries that do not require extensive medical attention and reflect minimized litigation costs. The Districts goal for the fiscal year is a Workers' Compensation Cost Factor of $403 which is well below the industry average of $576. The Third Party Administrator has prepared Client Comparison Charts to compare the Districts' performance to Los Angeles County Sanitation Districts, Metropolitan Water District and Eastern Municipal Water District. The charts compare data for Fiscal Years 1994-95, 1995-96, 1996-97. The chart for "Incurred Cost Per $100 of Payroll" indicates an increase in cost for workers compensation claims during Fiscal Year 1996-97. This H:lwp.cllaVin\210'cranelFAHRIFAHR98\JunelFAHR98-<18.doc RIIYised: 5126198 Page2 ,,,...., ,,;--'' I , increase is a result of thrtje serious injuries with an incurred cost of $190,000. These three injuries account for 60% of the total incurred cost for all claims during the fiscal year. The chart for "Frequency Per 100 Employees" shows that the Districts incidence rate is lower than the other three agencies. The chart for "Indemnity/Medical" claims illustrates a comparison between claims where employees lost time from work and the claims that required only medical treatment. The "Employer Comparison Table for Fiscal Year 1996-97" provides the data to compare the Districts' workers compensation performance in 16 areas. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Chart for Incurred Cost Per $100 of Payroll 2. Chart for Frequency Per 100 Employees 3. Chart for Indemnity/Medical Only Claims 4. Employer Comparison for FY 1996-97 TJ H:lwp.dlallin\210\crane\FAHRIFAHR98\June\FAHR96-48.doc Revised: 5126/98 Page3 Incurred Cost per $100 of Payroll Four Agency Analysis J 1 0.8 ~ 0.6 t,j -0 0.4 ) 0 0.2 / 0 94/95 95/96 96/97 • LAC • MWD • QC 0 EMW Frequency Per 100 Employees Four Agency Analysis ~ 16 ~ 14 Ml ~ 12 ~ 10 C: Cl) 8 -0 ·-5 -V ~ ---·-irfiiB.iffil I :~ u C: -4 ~ ~ L&lftl!I l~:i;;V ,-._ .:;; r, 1 I -,,., 2 0 I 94/95 95/96 96/97 • LAC • MWD • OC • EMW Indemnity / Medical Only Four Agency Analysis _j --------I 100 80 ...., 60 C: Q) u 40 ~ Q) Q... 20 0 94/95 95/96 96/97 ) ____, • LAC Indemnity • OC Indemnity • LAC Medical Only • OC Medical Only • MWD Indemnity • EMW Indemnity • MWD Medical Only ~ . EMW Medical Only TOTAL CLAIMS MO CLAIMS IND. CLAIMS TOTAL INC. TOTAL PAID APPS FILED % OF LIT (IND) AVG INC.COST PER CLAIM % CLOSED AVG PD PER CLAIM/CLOSED #OFEE PAYROLL FREQ.PER 100 EE INC. COST PER $100 OF PAYROLL INC. COST PER EE IND. CLAIMS FREQ. PER 100 EE EMPLOYER COMPARISON FISCAL YEAR 1996/1997 241 187 54 $772,857 $361,157 5 9% $3,207 54% $901 1,728 $97,366,930 13.94 .79 $447.26 3.12 -~ '~i.d,. ;~it,/,.,,, ' (fl: . .,·•\ r METROPOLITAN'· WATE~'lr>ISTR.ICT 161 71 90 $963,464 $181,967 16 17% $5,984 52% $376 2,197 $136,215,002 7.32 .71 $438.54 4.09 NOTE: Numbers taken from Annual Report do not include L&O expenses SHERRY/EMPLCOMP.H7 35 73 19 53 16 20 $220,766 $122,635 $65,203 $41,463 4 6 25% 30% $6,307 $1,680 57% 70% $406 $214 543 485 $29,578,900 $21,737,394 6.44 15.05 .75 .56 $406.57 $252.86 2.94 4.12 FAHR COMMITTEE Meeting Date ToJt. Bds. 06/10/98 06/24/98 AGENDA REPORT Item Number Item Number 5 County Sanitation Districts of Orange County, California FROM: Gary Streed, Director of Finance Originator: Steve Kozak, Financial Manager SUBJECT: ANNUAL RENEWAL OF THE DISTRICT'S ALL-RISK PROPERTY AND EARTHQUAKE INSURANCE (FAHR98-49) GENERAL MANAGER'S RECOMMENDATION Renew the District's All-Risk Property and Earthquake Insurance Program for the period June 25, 1998 to June 25, 1999, in an amount not to exceed $1,020,000. SUMMARY This agenda item recommends the annual renewal of All-Risk Property and Earthquake insurance coverage for the District for the period June 25, 1998, through June 25, 1999. The All-Risk insurance program provides comprehensive coverage for the District's real and personal property from all perils including fire, flood, earthquake, and business interruption. The 1998-99 All-Risk program is recommended for renewal with an enhanced $300 million blanket loss limit for fire damage, and with a $40 million sublimit for earthquake and flood damage. Premium costs for 1998-99 will be at least $116,091 lower than last year's premium. PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT ~ This item has been budgeted (Joint Operating Insurance -$1,250,000). D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item) H:\wp.dta'tin\210'cranelFAHRIFAHR98\JunelFAHR96-49.doc Revised: 1/MIII Page 1 ADDITIONAL INFORMATION Background The District's current All-Risk program covers the District's property with a $200 million blanket loss limit for all perils, and with a $40 million sublimit for earthquake and flood damage. The deductible for earthquake related claims is subject to a $250,000 minimum per occurrence. The deductible for all other perils is $25,000 per occurrence. Multiple insurance carriers underwrite the District's program to distribute risk exposure and to ensure competitively bid premiums. Thus, the District's premium costs are controlled while obtaining maximum coverage levels for the Districts. 1998-99 Renewal Cycle At deadline for this report, Robert F. Driver Associates, the District's Broker of Record, had marketed the District's All-Risk program to more than twenty-fire insurance carriers for the 1998-99 renewal cycle. As a result of Driver's aggressive marketing efforts, together with pricing improvements in the property and casualty insurance market, the District's 1998-99 All-Risk program will include several coverage enhancements, while premium costs will be reduced by at least $116,091 from last year's premium. It should be noted that this year's premium represents a second consecutive year of cost savings, as the FY 1997-98 premium cost was $102,925 lower than the FY 1996-97 premium. The 1998-99 All-Risk program is recommended for renewal with an enhanced $300 million blanket loss limit for fire damage; a $100 million increase in coverage above the current $200 million limit. Additional coverage enhancements include a lower deductible payment of $100,000 for earthquake damage (down from $250,000), and a broader definition of the time period for a single earthquake or flood event from three days to seven days. The current $40 million sublimit for earthquake and flood coverage remains in place. Last year, this coverage was increased from $30 million. With higher rain flows expected to continue next year, staff has worked with Driver to increase the flood protection sublimit from $40 million to $100 million, without increasing premium costs. At report deadline, prospects for this enhancement look promising, but are not fully confirmed. The attached Driver letter summarizes coverage and cost information for the 1998-99 All-Risk property insurance renewal. The premium cost for FY 1998-99 will not exceed $1 ,020,000. Staff will inform the FAHR Committee of additional program enhancements and actual premium costs at the June Committee meeting. H:lwp.dla'lin\21 O'crane\FAHRIFAHR98\lune\FAHR98-<48.doc Rao,ised: 115198 Page2 Update on Renewal of Other Insurance Programs This section is included to update the FAHR Committee with respect to the annual renewal of the District's other major insurance programs. In February, the District's Boiler & Machinery insurance coverage was renewed with a 10% reduction ($7,921) in premium costs below the prior year's cost, while continuing to provide the same level of coverage ($100 million per occurrence) as last year. Similarly, the District's Excess Worker's Compensation insurance program was renewed for $21,719 in May, including a 5% rate reduction from the prior year. At the same time, coverage under this program was enhanced with an increase in Employer's Liability coverage from $1 million to $5 million per occurrence, at no additional cost. This three-year program was approved by the FAHR Committee and the Board of Directors in 1996, and runs through May 1999. Staff will examine renewal options for the District's Excess Worker's Compensation insurance program, and will report back to the FAHR Committee with recommendations prior to May 1999. In 1997, the FAHR Committee and the Board of Directors approved staff recommendations to enter into a two-year commitment for a $25 million Excess General Liability insurance program (FY 1997-98 and FY 1998-99). This program guaranteed a minimum 5% reduction in premium cost in the second year. Thus, this year's Excess General Liability coverage will be renewed with a minimum cost savings of at least $6,093 below last year's premium of $121,875. Staff will examine a multi-year renewal of this program for the FY 1999-2000 renewal cycle, and will report back to the FAHR Committee with recommendations before the end of 1998. Preliminary indications are that the District will be eligible for a 10 to 20% premium dividend in the third year of the program, as well as further rate reductions. ALTERNATIVES None. CEQA FINDINGS N/A ATTACHMENTS 1. Robert F. Driver Associates Letter Dated May 22, 1998 H:lwp.dtaVin\210\crane\FAHRIFAHR98\JunelFAHR98-49.dac Revised: 115198 Page3 ,-----. I ~ ~~ ROBERT F. DRIVER ASSOCIATES --.;;; a Division of Robert F. Driver Co., Inc. ASSOCIATES' May 26, 1998 Mr. Steve Kozac County Sanitation Districts of Orange County P.O. Box 8127 Fountain Valley, CA 92728 Re: AH Risk Property and Earthquake Policy Renewal Effective June 25, 1998 to June 25, 1999 Dear Steve, • COMPLETE INSURANCE BOND SERVICE• Confirming our discussions, we are now finalizing our marketing negotiations with insurance companies and are able to propose coverage at $300,000,000 limit of liability with a $40,000,000 earthquake and flood sub-limit of liability effective June 25, 1998 which will not exceed $1,020,000.00 annual premium inclusive of taxes and fees. When finalized this renewal program will fulfill the marketing strategy jointly developed during the past three months with your significant input specifically to decrease costs and to increase coverage as marketplace conditions continue to gradually improve. Concurrently we have effected several coverage enhancements, such as decreasing the minimum earthquake deductible to $100,000 from $250,000 and extending the definition of a single earthquake or flood occurrence to 168 hours from 72 hours. We are also attempting to secure a $100,000,000 flood limit of coverage, and although we are not yet able to so confirm, we are optimistic that we will be able to complete that layer at no additional cost. Our schedule of insurers with their respective participation and a policy summary briefly detailing the provision of coverage under the broad manuscript policy will follow under separate cover. Sincerely, ROBERT F. DRIVER ASSOCIATES ~liJ/}~ D~nald H. McLeaU7) --- First Vice President 4041 MACARTHUR BLVD., SUITE 300, P.O. BOX 6450, NEWPORT BEACH, CALIFORNIA 92658-6450 (714) 756-0271 • FAX (714) 756-2713 • UC. #0084379 H\lJ\WW\WORD\CSDOC\93RENLORAFTLTR FAHR COMMITTEE Meeting Date 06/10/98 AGENDA REPORT Item Number 6 County Sanitation Districts of Orange County, california FROM: Gary Streed, Director of Finance SUBJECT: PROPOSED FY 1998-99 OPERATING, CAPITAL, DEBT/COP SERVICE AND SELF-INSURANCE BUDGETS (FAHR98-50) GENERAL MANAGER'S RECOMMENDATION 1. That the Joint Boards of Directors recommend approval of the proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for 1998-99 to the consolidated Board of Directors on July 1, 1998, as follows: Joint Works Operating/Working Capital Worker's Compensation Self Insurance Public Liability Self-Insurance Joint Works Capital Outlay Revolving Collection System Zone Operating Collection System Zone Capital Improvements Debt/COP Service SUMMARY $45,200,000 $565,000 $335,000 $49,284,000 $10,180,000 $22,904,000 $36,459,000 The 1998-99 Budget is enclosed for the Committee's consideration. The Budget has been presented to the OMTS and PDC Committees at their regular June meetings, in order to allow each Standing Committee an opportunity to review the proposal prior to the June Board meeting. The entire Budget will be presented for Board consideration on June 24, 1998. Although each Committee has had an opportunity to review the proposal, it remains the responsibility of the Finance, Administration and Human Resources Committee to recommend approval of the Joint Works Operating and Capital Budgets. The remaining budgets are also being considered in this transitional year to consolidation. The FAHR Committee is requested to recommend that the Joint Boards and District Boards recommend approval of this budget to the consolidated Board of Directors. \lradonldata1~.cltallinl210\clane\FAHRIFAHR98\June\FAHR98-50.doc Revised: 115198 Page 1 To Jt. Bds. 06/24/98 Item Number PROJECT/CONTRACT COST SUMMARY N/A BUDGET IMPACT D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION None. ALTERNATIVES N/A CEQA FINDINGS N/A ATTACHMENTS 1. Proposed 1998-99 Budget GGS:lc \lradonldata1wwp.dla\lin\211krana\FAHRIFAHR98\June\FAHR98-50.doc ReviMd: 115198 Page2 FAHR COMMITTEE Meeting Date 6/10/98 AGENDA REPORT Item Number County Sanitation Districts of Orange County, california FROM: Don McIntyre, General Manager Originator: Greg Mathews, Principal Administrative Analyst SUBJECT: PROPOSED FY 1998-99 STRATEGIC GOALS WORKPLAN (FAHR98-51) GENERAL MANAGER'S RECOMMENDATION Receive and file. This is an information item only. SUMMARY 7 The Strategic Goals Workplan is an annual planning tool designed to assist staff in reaching best-in-class status. The Workplan details projects, programs, objectives and tasks designed to achieve these District-wide Strategic Goals: • Consistently Employ Strategic and Tactical Resource Planning. • Develop and Maintain an Effective and Efficient Workforce. • Consistently Apply Appropriate Technology. • Consistently Deliver Excellent Public Health and Environment Protection. • Consistently Deliver an Excellent Level of Service. The FY '98-99 Workplan development process represents a significant departure from prior Workplans. Both the Board of Directors and District staff suggested an increased focus on core business during the workplan development period. As a result, significant resource planning was involved prior to Strategic Goal task development. Full-time Equivalents (FTEs) were first assigned to Core Business and Unplanned Events, and then finally to Strategic Goal tasks. The results of this exercise have shown that the vast majority of District effort is dedicated to Core Business, with limited time available for re-engineering efforts associated with the Strategic Goals. It is clear that Strategic Goals are critical to the success of this agency; yet it is also clear that as the District re-engineers and "right- sizes," it will be increasingly difficult to balance the need for strategic goal work with core business functions. Staff will make a brief presentation to the Committee on the FY 1998-99 Workplan development process. \lradonldata1't,yp.dtalfin\210'crane\FAHRIFAHR98Uune\FAHR~1.doc Revised: 1/5198 Page 1 ToJt. Bds. Item Number PROJECT/CONTRACT COST SUMMARY Not Applicable. BUDGET IMPACT D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. ~ Not applicable (information item) ADDITIONAL INFORMATION Not Applicable. ALTERNATIVES Not Applicable. CEQA FINDINGS Not Applicable. ATTACHMENTS 1. FY 1998-99 Workplan Report \lnldonldata1wi,p.d1alfinl210'crane\FAHRIFAHR98\June\FAHR9a-51.doc R811ised: 1/5/98 Page2 Fiscal Year 1998-99 Orange County Sanitation District l June 24, 1998 TO: FROM: TRANSMITTAL MEMORANDUM FOR FY '98-99 WORKPLAN Board of Directors Donald F. McIntyre .,~ General Manager ()1 ~ SUBJECT: Strategic Goals Statement and Workplan for FY '98-99 -Moving Toward Best in Class It is my pleasure to submit the FY '98-99 Goals Statement and Workplan for the District. Detailed below are the five Strategic Goals that represent our long-term commitment to excellence and establish a framework to achieve best-in-class status. These goals will be applicable in FY '98-99 and beyond. This Goals Statement is also presented in the General Manager's Budget Message in your FY '98-99 Budget. • Consistently Employ Strategic and Tactical Resource Planning -This goal represents our commitment to effective long-and short-term planning for both Strategic Goal projects as well as Core Business functions. Representative Workplan projects, programs and objectives in FY '98-99 include: development of a long-term capital financing plans; development of just-in-time contracts for warehouse inventory; completion of the District's Strategic Plan; and further feasibility studies regarding the Groundwater Replenishment System. • Develop and Maintain an Effective and Efficient Workforce -This goal represents our focus on maintaining and retaining a highly productive workforce throughout the organization. Representative Workplan projects, programs and objectives in FY '98-99 include: implement the Districts Assessment and Reinvention Team (DART) recommendations for Operations and Maintenance improvements; revise and update of the Engineering Department's policies and procedures manual; submit an application for OSHA's Voluntary Protection Program; and implement a new compensation and classification program. • Consistently Apply Appropriate Technology -This goal is indicative of our commitment to utilize and maintain the right kind of technology to improve District-wide efficiency and effectiveness. Representative Workplan projects, programs and objectives in FY '98-99 include: complete installation of final Financial Information System (FIS) modules; review bar-coding technology at Plant No. 1 Warehouse; integrate Laboratory Information System (LIMS) with other appropriate District databases; upgrade fire alarm systems; and test large-scale micro-filtration technology. Board of Directors Page 2 June 24, 1998 • Consistently Deliver Excellent Health and Environmental Protection -This goal is critical to accomplishing our District Mission of excellent service in public health and environmental protection. Representative Workplan projects, programs and objectives in FY '98-99 include: continue and complete city outreach programs; complete corrosion assessment for the collections system; perform odor study at the wastehauler stations; and participate in national policy discussions on watershed management and site-specific requirements. • Consistently Deliver an Excellent Level of Service -Beyond the need to achieve effective and efficient services, our constituents must receive an excellent level of service. Furthermore, we must provide high levels of service to our "internal customers"-the District staff who assist each other. Representative Workplan projects, programs and objectives in FY '98-99 include: implement a Cooperative Projects Program related to local sewer infrastructure rehabilitation and replacement; re-evaluate the Odor Elimination Program; refine the sewer service user fee cost allocation process; and develop an educational program for employee benefits. Once the above goals were established, a series of project, program and objective tasks were developed with lead responsibility assigned to various staff. These tasks were rated as "Critical" or "Desired" based on the actual need to complete the task this fiscal year. This information has been organized into a matrix, sorted by department, and represents the body of this Workplan report. Staff will be held responsible for delivering on these tasks and will be evaluated based partly on their performance in this area. The FY '98-99 Workplan development process represents a significant departure from prior Workplans. Perhaps the major benefit of this exercise is the additional attention spent in employee resource planning. Both the Board of Directors and District staff suggested an increased focus on core business during the workplan development period. As a result, significant analysis was involved prior to Strategic Goal task development. Full-time Equivalents (FTEs) were first assigned to Core Business and Unplanned Events, and then finally to Strategic Goal tasks. Furthermore, the need for both compensated and uncompensated overtime was identified. Obviously the vast majority of District effort is dedicated to Core Business, with limited time available for re-engineering efforts associated with the Strategic Goals. To portray this, each department section is preceded by a FTE pie chart showing the estimated amount of time dedicated to these various efforts. It is clear that Strategic Goals are critical to the success of this agency; yet it is also clear that as the District re-engineers and "right-sizes," it will be increasingly difficult to balance the need for strategic goal work with core business functions. FY '98-99 promises to be an extremely challenging year. The continuation of various efforts and the start-up of new projects, as represented in the above Strategic Goals and throughout the body of this report, are important as we continue striving for best-in-class status and move to a more performance-based organization. The Workplan will be closely monitored and we will report our progress to you in our quarterly Financial and Operational Report. We look forward to making excellent progress on an ambitious Workplan. 7 l l l .J _ _j Representative Strategic Goal Objectives for Fiscal Year 1998-99 Consistently Employ Strategic and Tactical Resource Planning ! Develop, monitor and ! 1 refine a long-term capital I j financing plan and j j strategy.·····-.. ········· ............. _ .. i [ Determine the impacts : i of consolidating and j ! standardizing the annual i 1 Sewer Service User Fee. ! • .................................................... """ ........... _ ...• , '1·conduc't"a .. cost allocati .. 011··1 study to determine the 1 l applicable overhead rates [ ! as they apply to 1 ! construction projects, ' j water treatment ; processes, and sewer . 'trunkline maintenance. ! L ........................ -.............. ______ . j Develop just-in-time ] 1 contracts for warehouse ! 1. inventory._ ............................... ! i Develop a procurement i card program in order ! to reduce the cost of l small. procurements. --·, ! Develop needs ! ! assessment and policies 1 : and procedures for l 1 implementation of Asset 1 1 Management Program. i ! Complete the l [ development of the ' \Strategic.Plan. . ...... .. ···--·--··········-·····---·--··----······ 1 Determine the feasibility l of implementing the 1 proposed Ground Water ! Replacement System ....... _! -···············-·········-··························1 [ Develop and implement ! ! a method to determine i ! workload and project ! !_capacities.and. priorities ..... : Develop and Maintain an Effective and Efficient Workforce ! Implement the new ! 1 Compensation and i ! Classification.Program. j Implement the District's Assessment and Reinvention Team's (DART) recommendation for the modification and upgrade of the Computerized Main- tenance Management System (CMMS). ! Develop CMMS policies l ! a.nd procedures ................. J Implement DART recommendations for reinvention workshops. Implement DART recommendations for geographical and utility team training. j Submit OSHA's ... , j Voluntary Protection [_Program.application. __ _l ! Automate permit, i ! monitoring, and ! ! enforcement act ivities. i 1 .................... --.. ····-······-------·' Revise existing Source Control policies and procedures. f oe;elop a .. ·-·············j ; comprehensive District-i ! wide Finance and l f Accounting Policies and ! ! .Procedures Manual. ....... : Consistently Apply Appropriate Technology ···•··· .. ···· .. ···········•O-O-... -···•••••·•••·H•·••••H•·••-•r•, i Complete Installation , ! of JD Edwards' Financial ! ! Information System (FIS), ! ! including integration with ! tcMMS ........... ------··---·-__! , Study and implement i a bar code system for ! Plant 1 Warehouse. 1 Implement an OCSD Web i ! site as part of the ! ! agency's external ! 1c:_<>~~.uni.c:~~ions strat!~Y..:.i I Complete the implementation and the j integration of the j Laboratory Information ! Management System with ! the Agency's other data !,systems ................................... . ! Develop new I i construction scheduling 1 !.specifications. -················.J I Develop a comprehensive I j Air Quality Information j l_ Management System .......... : Test for the feasibility of a large-scale Microfiltration Program. Conduct testing for full- scale primary effluent filtration. Evaluate the feasibility of sulfur monitors for the continuous monitoring of digester gas. 1 Standardize contract ! ! Implement information 1 1 process and procedures [ j technology Year 2000 · 1 and implement cost ! !.strategy .................................... ; 1 estimating .procedures ... .J ! Update, revise I j and enhance the l : Engineering Depart-l roeveiop·a~cf1mpien1en{·--· · ! electronic data ware- i_ house architectures ........... ..! 1 ment's Policies and i ! Procedures Manual. ••••~•-••-•••• ... •••••••••••••••••h•oao•••••••••••' !.~:!~~=·fire.alarm .............. ..f Consistently Deliver Excellent Health and Environmental Protection Complete city and agency Outreach Program. i Analyze and revise local ! ! wastewater discharge i i.!.i.~!~:·················---·J ! Analyze the sulfide 1 j levels in the sewer trunk i i system for ! ~P.~_<>P..~!~.!!:!:1.!~.~.: ........... _ ... I f Complete preliminary i ! corrosion assessment 1 ! for the collection ! :.systems.-·········---·.. .J i Perform an odor study 1 i at the wastehauler ! I station ............................. __ ... ! Develop odor control technology clearinghouse and plan for collection systems odor control. j Participate in national ! policy discussions on j site-specific require- ; ments and watershed 1 management. ··---........ · Consistently Deliver an Excellent Level of Service j Refine Sewer Service 1 1 User Fee cost i ! allocations to various ! L~P.!:~ .. °.~.~~ers. ··-j 11 Conduct Cooperative _Projects Program .......... .. Determine the feasibility of developing a Regional Training Center. Develop an educational program for employee benefits. I Track, analyze, and j participate in the ! development of i legislation and j regulations pertaining······i,,,,! : to the treatment of j wastewater_. ___ _ ..•••• .. •••uu ....... ~•--·••--'"""'"""--,• j Complete the multi-i ! agency benchmarking i 1 project for lab j ! standards. ! . ·········-----··-··---~--·' I ~:;;:.::.~-.. ...j 1. _[) !.!;!ric:.t•~ .. 1.~ ~.°.r.~t.°.?.'_: ...... . 1 Provide assistance ] to permittees through i Business Assistance 1. Center ................. _._,_ ............ . i Reevaluate the Odor ! i Elimination Program. ! • ................................ ·-····· ....... . d !-Ci'TflcaTGoals: Desired Goals StratGoals9899,doc 613/98 OCSD Does not Include: 0.3 FTEs Uncompensated Overtime 13% % of FTEs Dedicated to Work Type GENERAL MANAGER'S OFFICE 49% • Core Business E Strategic Goals D Unplanned Non-Discretionary Events • Unplanned Discretionary Events lN31/\138'v'N'v'I/\I l'vci3N3~ L.. L-L__ L-L-L-l,__JRf..._.;E Cl--NT~Nli--.JO~TR~ _J _j _J __j __] __J STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: IContiif ue ,ui:c~ssiop pJil.nning, Division 11 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest ~ Critical Continue developing and • • • ~ McIntyre 110 Report to Steering • Desired communicating options relative Committee and Board on to replacement of General options. Manager upon his retirement. ~ Critical If final decisions are reached, • • • ~ McIntyre, 110,310 Based on task #1 above. D Desired communicate to District staff Tuchman appropriate information. Wednesday, June 03, 1998 11:35 AM Page 1 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: ContinlJe providing1 lea_.dersbip d.e\lelopmenf to Executive Management Teain. Division 110 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Conduct as-needed EMT • ••~ McIntyre 110 D Desired retreats to address major issues and further develop leadership qualities among EMT. Wednesday, June 03, 1998 11:35 AM Page 2 of 126 Milestone Retreats conducted, as needed. l~ PROJECT AND/OR OBJECTIVE: JRi .1E C _.NT\ --~lNE ___ JON. __ JTR-._ .,'. STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION __, ~.ain1!in p_a_rticipatlon in waters~ed activities that promote water suppJy and 'qualify ancfiiie epyironmentaJ ipterests of Orange County;;. ~~-~-~-~ ':,_ ___ ~, ,_ "'-~ .. _ .. _ _ _ _____ ~· _ _ _ _ ___ ... __ .. __ "-_ Division 11 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Monitor and participate ~ • • • Anderson, 110,620 Quarterly report to OCSD ~ Desired quarterly in Santa Ana River Moore, Committees. Watershed Group. Baroldi, Colton D Critical Evaluate whether SAWPA • ~ • • Anderson 110 White paper submitted to ~ Desired should join OCSD Board. Committees for consideration. • Critical Help secure funding in FY '99 • ~ • • Anderson, 110,620 Funding secured. ~ Desired for infrastructure improvements Moore, Baroldi that abate impacts on SAR/OC water supply. D Critical Evaluate whether OCSD should • ~ • • Anderson 110 White paper submitted to ~ Desired join Santa Ana Watershed Committees for Project Authority. consideration. D Critical Initiate and complete • • • ~ McIntyre, 110,610 If task approved by Board, ~ Desired negotiations with SAWPA Anderson, membership granted. regarding OCSD membership TSD Director with SAWPA Board. Wednesday, June 03, 199811:35 AM Page 3 of 126 _J •1 "' D Critical ~ Desired D Critical ~ Desired Wednesday, June 03, 1998 11:35 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION Initiate and complete D D •~ McIntyre, 110,610 negotiations with SAWPA Anderson, regarding SAWPA membership TSD Director with OCSD Board. Evaluate use of SARI to • • • ~ Anderson, 110,620 dispose of high strength dairy Moore, Baroldi wastes generated in upper basin of Santa Ana River. Page 4 of 126 If task approved by Board, membership granted. White paper on technical, financial and political implications. L-L-L-L_ c,__ L__ L...JR,~-=..i1E ~'NT~Nl"~O~TR~ __j _J _j __J __J __J STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: C.ooth1ye oversight of Workplao and ~udget development ; ---------·----l" -.-.-. •~:-• = .:j} •7• ~• ,,T--:--~~~, r,' • I l t' ,-1. ; ' •tf, • : , , I ., ' --"' --. ------~·-• ,:_ . ---•• ~"'·--· _, I',.~ --• -··-.. ·• --~ '.3 Division 110 Task Q1 Q2 03 Q4 Lead Staff Lead Division Milest, ~ Critical Oversee development of FY D D ~ D Mathews 110 Workplan completed. D Desired 1999-00 Workplan. ~ Critical Review, edit and approve • •~• McIntyre, 110 Reviews completed. D Desired division and department level Anderson, budgets for FY 1999-00. Mathews ~ Critical Conduct quarterly reviews of FY • DD~ McIntyre, 110 Financial and Operational • Desired 1998-99 Workplan Mathews Quarterly Report provided accomplishments and provide to staff and FAHR guidance, as needed. Committee. Wednesday, June 03, 1998 11 :35 AM Page 5 of 126 Does not Include: 0.5 FTEs Compensated Overtime 2.3 FTEs Uncompensated Overtime % of FTEs Dedicated to Work Type FINANCE DEPARTMENT 7% 1% 86% • Core Business • Strategic Goals • Unplanned Non-Discretionary Events • Unplanned Discretionary Events 3~N'v'Nl.:I L-l-L-L_ L_. PROJECT AND/OR OBJECTIVE: L-L....JRA'-..-.-E Cc_,-_ i\j~Nl~N~TR~ STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING Bev,_alop, 1fflmjtor and r:efi~e al-~ 4-'l#W~lnf W.tn Pi•~ 1 - Division 210 Task Q1 _Q~ Q3~Q4 Lead Staff Lead Division ~ Critical Complete the Strategic Plan • @ •• Ludwin, CDM 710 D Desired and identify the capital improvement needs through 2020. @ Critical Prepare cash flow analyses D D @ D Streed 210 D Desired through 2020 with a mix of borrowing and pay-as-you-go financing for capital needs. ~ Critical Develop a long-term plan to • ••@ Streed, Kozak 210 D Desired adjust rates and to issue COPs for the capital improvement program. @ Critical Prepare a long-term plan to D D D @ Streed, Kozak 210 • Desired inform the financial community about the District, our plans and our capabilities. Wednesday, June 03, 1998 11:35 AM Page 6 of 126 __J _) __J _J _J Milest, Strategic Plan is completed and adopted by Board of Directors. Cash flows are developed and shared with the General Manager showing fiscal strength through 2020. Plan is developed, shared with Board and adopted by Board. Plan is developed, shared with Board and adopted by Board. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: Refine-and 'perfect the transition plaTn to comp!y with the 5-year Staffing Plan for th~ Department Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Operational Review conducted ~ • • • Consultant, 210,110 D Desired in order to determine Mathews, efficiencies, opportunities and Streed staffing needs. ~ Critical Evaluate potential retirements, ~ • • • Streed, Kozak, 210,220,230 D Desired intradepartmental transfer White, Dubois opportunities and changing workload requirements. ~ Critical Departmental transition plan • ~ • • Streed 210 D Desired refined and issued. PROJECT AND/OR OBJECTIVE: Milestone Review completed satisfactorily and report issued by consultant. Staff counseled regarding retirement options and opportunities. Written transition plan indicating positions and staffing changes issued. Repprt to ijoard the impJcts of consolidatir19 and stand,ardizing the ~nnual Sewer Service User:.'Fee rates. - Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Combine all Zones cash flows • ~ • • Streed 2-10 Cash flows, comparison ~ Desired and evaluate changes from and evaluation are individual to single combined completed. projections. Wednesday, June 03, 1998 11 :35 AM Page 7 of 126 L-L_. L--L..- D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired Wednesday, June 03, 1998 11 :35 AM ..____. L-t._'JRl ---,E ~T'--JN11..........JON--.JTR__j STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING Evaluate the long-term need for • ~ • • Streed 210 funds for each Zone, and prepare cash flow analyses. Report to FAHR Committee and • • ~• Streed 210 Board. Evaluate other financial impacts • • ~ • Streed 210 of combining assets, liabilities, reserves and fees. Page 8 of 126 , ---_.) ___J _J _J Cash flows are completed. Report is presented and approved by Board and action is taken. Evaluation is complete and report is prepared. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Enh~,r1ce staff ~ompetency thro,ugh tralni"g,, coacb,ing,~nd pr.ofes.~iona1 development Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Develop training plan including • ~ •• Streed, White, 210,220,230 0 Desired offerings from HR, educational Dubois reimbursement program and professional associations. ~ Critical Review results of Operational • • ~ • Streed, White, 210,220,230 • Desired Review for opportunities for Dubois improvement in process, policy and/or procedure. ~ Critical Coach and advise staff as • • • ~ Streed, White, 210,220,230 D Desired required in better processes Dubois and procedures. Wednesday, June 03, 1998 11 :35 AM Page 9 of 126 .. Milest Evaluate requests from staff and compare them to offerings. Report is reviewed and recommendations are written for staff improvement. Procedures are improved as measured by time required and accuracy. L-t_ L.. L_.. L_. L....-L-lR/......-E C.-~Nn• ..... -iNl~QN:_...JTR~ __j _J __) __l _J __J STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Complete Installation of JD Edwards Financial lhformation System1 inclucling integration ,with CMMS. -, -~ ' -~ . -·· ..... -~ .:,...!.!,_·_ =:.-4---_ .. _: . -.,_....__, ...I Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Review implementation plan to ~ ••• White, Streed 220,210 Implementation plan D Desired complete installation of all agreed to by all affected modules in OneWorld and Division Managers and World Vision environment. Department Heads. ~ Critical Complete installation of World • ~ • • White, Streed 220,210 All modules are • Desired Vision. operational. ~ Critical Complete installation of [] ••@ White, Streed 220,210 All modules are • Desired OneWorld. operational. Wednesday, June 03, 1998 11 :35 AM Page 10 of 126 PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE (:tefi..ne Sew~r Ser.vice User 'Fee cost aUo.cations to various types,ofusers thro4gh a Joint study wijh other agencies and ,the State. ~ ---------- Division 21 0 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Develop scope of work and cost-~ • • • Streed 210 Scope of work is written D Desired sharing algorithm with and approved by FAHR. consulting engineer. ~ Critical Enter PSA to conduct study and • ~ • • Streed 210 PSA is signed. - D Desired prepare report that is satisfactory to agencies and to the State. ~ Critical Submit report to State for • • ~ • Streed 210 Report is submitted. D Desired approval. ~ Critical State approved cost allocations • D • ~ Streed 210 Rate allocations are D Desired and rate ratios are presented to approved by Board. Board for modification of Ordinances as required. Wednesday, June 03, 1998 11 :35 AM Page 11 of 126 t PROJECT ANDIOR OBJECTIVE: )RJ._ .,E c. __ NT\--AN11-.. _ .-,ON--._;.TRL-. ~ STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING c~nd~ct,a cost all9c;ati9n ,study to detennine the applicable ,overt,ead r~te~ as they apply to construoUon projects;Joint oper~tions, and in~ividoal zones. __ .. _____ .. _ _ _ .. Division 220 Task Q_1 Q2 Q3 Q4 Lead Staff Lead Division Milest ~ Critical Develop a RFP soliciting the ~ • • • White 220 The issuance of a request D Desired services of a consulting firm to for proposal soliciting a prepare a cost allocation plan consulting firm to prepare for the District. a cost allocation plan for the District. ~ Critical Select a consulting firm to • ~ • • White 220 Based on the responses • Desired prepare a cost allocation plan received on RFPs, select for the District. a consulting firm. ~ Critical Complete the fieldwork on the • • ~ • White 220 The consulting firm will D Desired preparation of the District's cost have interviewed District's allocation plan. staff and obtained the necessary accounting data. ~ Critical Issuance of the Cost Allocation • • • ~ White 220 After editing the draft D Desired Plan. report, the final cost allocation plan will be presented to the FAHR Committee. ~ Critical Issuance of a draft of the Cost • • • ~ White 220 The consultant will issue a 0 Desired Allocation Plan. draft of the cost allocation plan to the Finance Department for review. Wednesday, June 03, 1998 11 :35 AM Page 12 of 126 PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~orrapl!'l ~ ,die?,«1e.v~l9pment of ~._"P.i$Jric;t-wide compr~IJQnsive pol_icies ~nq pr:oced_ur~.s mcJnYctl c;oy~rinQ all finif_Oc~ a_nd a·ccounting issues. . .. --.... ~ Division 220 Task Q1 ~ Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Complete the identification and ~ [] • [] White, Cagle 220 All documents on various D Desired compilation of all current accounting P and P that finance and accounting policies have been written over and procedures. time will be analyzed for applicability. ~ Critical Identify process changes • ~ • • White, Cagle 220 Document that D Desired resulting from the compares/contrasts prior implementation of the new practice against current Financial Information System. FIS system and need for P and P change. ~ Critical Develop the format and content • • ~ • White, Cagle 220 A draft of the Accounting D Desired of the Accounting Policies and Policies and Procedures Procedures Manual. Manual will be available for review by the EMT. ~ Critical Prepare, edit and distribute the • • • ~ White, Cagle 220 The final Accounting D Desired final document. Policies and Procedures Manual document will be distributed to all Departments. Wednesday, June 03, 1998 11 :35 AM Page 13 of 126 L-L_ L_. L.__. l_. L-L-)RA...-E a..._.NT\...-lNl1-...JON:......JTR~ __.J , -_J __J _J __J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Implement recommenC,~tjons resplting,,from ~he ,finan,ce Dep~rtment's gp~rationa_l reyi,ew. Division 220 Task -Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Complete the Operational • ~ • • Streed, White, 210,220,230 Operational Review report D Desired Review of the Finance Dubois with recommendations on Department. improving efficiency/effectiveness. ~ Critical Implementation of the D • • ~ White 220 Implementation on all of D Desired recommendations resulting the findings resulting from from the Operational Review as the Operational Review. they pertain to Accounting. Wednesday, June 03, 1998 11 :35 AJ,.f'. Page 14 of 126 PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY FIS migrati9n from J. 0. Eff wards World .Vision proprietary -operating platform \o the OneWorld Clj,eht/S~~JJr ope.rating. platfonn. Division 220 Task ---Q1 Q2 QJ Q4 Lead Staff Lead Division Mileston ~ Critical Develop OneWorld ~ • • • White 220 Complete implementation D Desired Implementation Plan. plan prepared in Project98 that identifies the tasks to be accomplished and the assigned resources. ~ Critical Complete installation of the new ~ • • • White, Swindle r 220,470 Installation of the new IBM D Desired hardware and software. AS400e and OneWorld Software has been installed and tested. ~ Critical Complete migration to the • ~ • • White, Arnold, 220 The OneWorld operating D Desired OneWorld platform from the Dillon, platform is being utilized World Vision platform for the Weingarden for the following Financial Suite applications. applications: G/L, Job Cost, A/P, & AIR. ~ Critical Complete migration to the • • ~ • White, Dubois, 220,230 The OneWorld operating D Desired OneWorld platform from the Arnold, platform is being utilized World Vision platform for the Frederick for the following applic.: Distribution Suite applications. Purchasing, Inv., Sales Order & Fixed Assets. ~ Critical Complete District-Wide training • • • ~ Arnold, Thiede 220,230 All budget coordinators, 0 Desired on the OneWorld operating division FIS trainers, & the system. Engineering Dept. (for Job Cost), will have been trained in OneWorld. Wednesday, June 03, 1998 11 :35 AM Page 15 of 126 ~ Critical • Desired )Rt_ .-EC __ .NT\. =---Nil, .. .,,ON-..... ..;'TRI--.. l - STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Complete migration to the • • • ~ White, Tomko, 220,510 OneWorld platform from the Arnold World Vision platform for the HR Suite applications. PROJECT AND/OR OBJECTIVE: Implementation of the FIS Contract Management Module. -" I. -- Division 220 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Complete the implementation of ~ • • • White, Dubois, 220,230,720 D Desired the FIS Contract Management Stewart Module. ~ Critical Complete the End Users ~ • •• White, Dubois, 220,230,720 D Desired Training on the FIS Contract Stewart Management Module. ~ Critical Develop Implementation Plan ~ • • • White 220 D Desired for the FIS Contract Management Module. Wednesday, June 03, 1998 11 :35 AM Page 16 of 126 l ___ , _'j The OneWorld operating platform is being utilized for the following applications: Payroll, HR Benefits, & Budgeting. ....... --···.,;,,. Milest, The FIS Contracts Management Module is being utilized by the District Contract Manager & other staff. Module implemented. Complete implementation plan prepared in Project98 that identifies the tasks to be accomplished and the resources to be used. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: lmptetnentatio.n ofilhe1Pdsi.tiop Control feature,s within the FIS• Auman Resoorce Module. Division 220 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Develop Implementation Plan ~ • • • White 220 D Desired for the Position Control features within the FIS Human Resource Module. ~ Critical Complete the implementation of • ~ • • White, Tomko, 220,510 D Desired the FIS Contract Management Cagle, Arnold Module. ~ Critical Complete the End User's • ~ • • White, Tomko, 220,510 D Desired Training on the Position Control Cagle, Arnold features within the FIS Human Resource Module. Wednesday, June 03, 1998 11 :35 AM Page 17 of 126 . Milest, Complete implementation plan prepared in Project98 that identifies the tasks to be accomplished and the assigned resources. The Position Control features within the HR module is being utilized by HR and Accounting. All appropriate users in Human Resources and Accounting will be thoroughly trained on Position Control features. ~ '-- PROJECT AND/OR OBJECTIVE: )Rt... __ ,E c __ .. ,:-JT,. ~ .Nil .. _ ;QN, __ .. .;TRL-.-J __;i STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING i -._-j ,D.eyelop a Procurement Catd. Pilot Program in order to reduce the cost of sm~II procu_rements .. a"od to di_rect atten,tion towards larger procuremeQts of +$1,000. ~~ ..,._ Division 230 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Identify division willing to ~ D DD Dubois 230 Document (memo, E-mail) D Desired participate in the Pilot Program. from the selected Division System controls need to be accepting the terms of the identified. program. ~ Critical Contact State of California D ~ • • Dubois, White 230,220 Fill out documents and D Desired Procurement card (Cal card) return to the State officials to begin paper work on requesting participation obtaining several cards. (1st set). ~ Critical The District returns documents D D ~ • Dubois, 230 District mails completed D Desired to State for review and Thiede, account set-up (2nd set). formalized authorization. Aldridge Procedure set-up with Accounts payable. ~ Critical Receive Cal Cards from the • • • ~ Dubois, Thiede 230 Have formal meeting with D Desired State and begin briefing selected division. process with the selected Employee contract division. finalized and signed. Wednesday, June 03, 1998 11 :35 AM Page 18 of 126 ' -·~ -.J ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: Develop pilot Ju~t-in-tjme ,(JIT) ~ont~~c~ for •warehouse inventory. Division 230 Task ... Q1 Q2 Q3 Q4 Lead Staff Lead Divis' ~ • ~ Critical Utilizing the JDE system, • • Thiede, 230 D Desired identify inventory items eligible Corfman, Feery for JIT contracts by annual usages and feasibility. ~ Critical Identify procedures or problems • ~ • • Dubois, 230 D Desired utilizing the JDE FIS system for Thiede, JIT contracts. Alvarado ~ Critical Develop boilerplate and D • ~ • Thiede, 230 D Desired specifications for the selected Corfman, commodities. Feery, Dubois ~ Critical Request for bids developed and • • • ~ Thiede, 230 D Desired issued. Corfman, Feery, Heller, ~ Critical Awards made and system in • D D ~ Thiede, 230 D Desired operation. Corfman, Feery Wednesday, June 03, 1998 11 :35 AM Page 19 of 126 ,., _- Milest -- Review of assigned commodities conducted and a recommendation issued by each lead staff person to manager. Meeting to discuss the issues. Procedures on responsibility of ordering, discrepancies finalized. Documents developed and approved by Division Manager. Bidders list compiled. RFB's on the street. FIS system loaded with pricing and reorder thresholds. L...-L.,,. L-L-L__.-L_" L-)RL:.:.:E a __ )JT):.__lNn; •••. _)QN:_JTRl-......-1 _j __ __J STRATEGIC GOALS ) __J __J _J Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Conti[\U~ th, ~BC cycl,e 'CQ.~_n,J jprogram and maintlt,in a 97°/o accl_!r:~cy rate or, better. Division 230 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Conduct review of ABC cycle • ~ • • Hannappel 230 Complete evaluation on • Desired count program to insure it's process to include effectiveness with the JOE effectiveness with Bar system. coding. Report to Manager. ~ Critical Second quarter report on • ~ •• Hannappel 230 Report submitted. • Desired accuracy. ~ Critical Third quarter report on • • ~ • Hannappel 230 Report submitted. D Desired accuracy. ~ Critical Fourth quarter report on • • • ~ Hannappel 230 Report submitted with • Desired accuracy. Include causation of recommendations on below 97% and bar code improvements. system affects. Wednesday, June 03, 1998 11:35 AM Page 20 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Stµ,dy_ ~od iffJpl~ment a B"r ·Coding system for Plant 1 Warehouse. Division 230 Task Q1_Q2 Q3 Q4 Lead Staff Lead Divisi ~ Critical Conduct RFP process and • ~ •• Dubois, 230 D Desired select a consultant to complete Hannappel the study. ~ Critical Final draft of study completed • • ~ • Dubois, 230 D Desired and a plan of action is Hannappel developed on implementing the system. ~ Critical Identify hardware and software • • ~ • Hannappel 230 D Desired installation requirements and prepare for the labor portion of the goal. ~ Critical Review procedures document • • • ~ Hannappel 230 D Desired for changes / corrections subsequent to "go live." Wednesday, June 03, 1998 11 :35 AM Page 21 of 126 --Milest Consultant selected. Contract issued to begin work. "Go Live" -Draft submitted to all parties. Hardware is ordered. Procedures document is produced for internal staff. Procure installation services and hardware if possible. Procedures updated and redistributed to staff. 14% Does Not Include: 0.4 FTEs Uncompensated Overtime % of FTEs Dedicated to Work Type COMMUNICATIONS DEPARTMENT 0% SNOl.l V~I Nnl/\ll/\lO~ • Core Business • Strategic Goals Iii Unplanned Non-Discretionary Events • Unplanned Discretionary Events L_. L t.,_ l-L-. l-..-:,___)RL.-.E C--'IT~N11,,........;0N~TRk..-.J __J ~ -J ~ ~ --1 STRA TEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Dep;,trjnJeJtt/Divi~jon ~e..b p~ge development Division 31 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Develop individual • • • ~ Hellebrand, 310 Turnaround time is one ~ Desired departmenUdivision web pages Kardos month from final content and links. provided by departments/ divisions to finished web pages. PROJECT AND/OR OBJECTIVE: Establish a Oi_strjct-wid~ rec;or~s rnanage1J1ent program. Division 31 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Establish a committee of ~ ••• Kyle 310 Committee established. D Desired Records Coordinators from every division/department. ~ Critical Develop records retention • ~•• Kyle 310 Records retention D Desired schedule. approved by EMT, General Counsel and Board. • ~ • • Kyle ' ~ Critical Inventory and classify all 310 Inventory and D Desired District records. classification completed. Wednesday, June 03, 1998 11 :35 AM Page 22 of 126 ~ Critical • Desired ~ Critical • Desired ~ Critical • Desired ~ Critical D Desired ~ Critical D Desired ~ Critical • Desired Wednesday, June 03, 1998 11 :35 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Receive RFPs for records • ~ • • Kyle 310 management consultant and award contract. Develop records management • • ~ • Kyle 310 program. Begin implementing records • • ~ • Kyle 310 management program. Begin development of software-• • ~ • Kyle 310 related tracking for existing paper records. Establish and conduct Spring • • • ~ Kyle 310 Cleaning Day for records. Initiate EDMS system in Board • • • ~ Kyle 310 Secretary's Office. Page 23 of 126 Contract awarded. Program approved by EMT, General Counsel and Board. Training of Records Coordinator begins. Begin RM software program indexing of paper records. Purge files to be destroyed; move approved records to off-site storage. Begin building index of Board Secretary's Office records. '--L.. L-l__ L- PROJECT AND/OR OBJECTIVE: .( ·------~RJ..:..:,JE a..___::NTLJ.Nr-..:JOti-...lTR~ STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Implement a District's website as part of the agency's,•e~,rnal communications str~tegy. ___J Division 310 Task Q1 _Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Implement first phase of ~ • •• Hellebrand, 310 D Desired District's website. Kardos, Tuchman ~ Critical Develop overall Internet ~ • • • Tuchman, 310 • Desired information structure based on Hellebrand, input from Kardos departments/divisions. ~ Critical Develop policies and • ~ • • Tuchman 310 D Desired procedures for webmaster e- mail box. ~ Critical Develop web-based on-line • • •~ Hellebrand, 310 D Desired Tours and Speakers Bureau Kardos, request form. Atkinson Wednesday, June 03, 1998 11 :35 AM Page 24 of 126 __J _J _ _j __J __ J Milestone Design and launch first five general information topics. Complete scope of work and production schedule based on needs/priority analysis. Complete draft policies and procedures. Complete web page. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPR~TETECHNOLOGY Provide ,staff sJ,.ipport f9r ,the putJlic affairs compo[lent of (he Groundw~ter Replenishment System (GWfJS). Division 310 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Presentation of draft ~ D DD Tuchman 310 Assist, as needed, in D Desired Environmental Impact Report press briefings, mail-out, (EIR) to various audiences. public workshops and public hearings. ~ Critical Preparation of final EIR D ~ DD Tuchman 310 Provide staff support, as [J Desired document. necessary, to Joint Cooperative Committee and outside consultants. ~ Critical Communicating certification of D ~ DD Tuchman 310 Assist, as needed, with D Desired EIR. public education efforts and outreach. Wednesday, June 03, 1998 11 :35 AM Page 25 of 126 Does not Include: 0.3 FTEs Compensated Overtime 0.9 FTEs Uncompensated Overtime % of FTEs Dedicated to Work Type GSA DEPARTMENT 5% 1% VSE> D Core Business Strategic Goals Iii Unplanned Non-Discretionary Events • Unplanned Discretionary Events L-L-L-.. --l...- PROJECT AND/OR OBJECTIVE: ICooperativJ> Projects Program. , -:_ _0RL "". JE (-< ··NT~~Nr~_JON---lTR-,,.J STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE . --J Division 410 Task Q1 Q2 Q3 Q4 Lead Staff Lead 01--•-• ----- ~ Critical Implement the Cooperative ~ ••• Hodges 410 D Desired Projects Program and solicit proposals from cities and local wastewater agencies. ~ Critical Conduct a Technical Workshop ~ • • • Hodges, 410 D Desired with cities and local wastewater Herberg agencies. ~ Critical Review proposals and make • •~• Hodges, 410 D Desired recommendation to OMTS McNelly Committee. ~ Critical Enter into contracts with • • • ~ Hodges, 410 D Desired successful proposers. Dubois Wednesday, June 03, 1998 11 :35 AM Page 26 of 126 _J -~ _j ._.,..J _j ------.. Milest Prepare document and mail to cities. Set date and conduct workshop. Recommendation to OMTS in March 1999. Enter into agreements after Board approval in late March 1999. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: 1~v'!luate ,R<!lli1>n~t Trai11ing CeJrter. Division 410 Task Q1 Q2 QJ Q4 Lead Staff Lead Division D Critical Identify training facility sites. ~ • • • Taylor, Josway 410 ~ Desired D Critical Conduct and complete Needs @ • • • McNelly 410 ~ Desired Assessment. D Critical Construct facility and turn over • • ~ • Taylor 410 ~ Desired to Training. PROJECT AND/OR OBJECTIVE: Implement Capital Improvement Project$ a.$slgned to GSA. ---;: -----=-----;a ..... -· .. ~ Division 410 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Identify Cl P assigned to GSA ~ • OD Taylor 410 ~ Desired and put together job plans and project milestones for those projects. Wednesday, June 03, 1998 11 :35 AM Page 27 of 126 Milest Identification of possible sites (on site and off site} due September 1, 1999. External Needs Assessment due September 1, 1999. Complete site and turn over training facility to Training department. 1 ' -------Milest Gantt chart to be complete August 1, 1998. l-L.. L...:. L:..... D Critical ~ Desired D Critical ~ Desired Wednesday, June 03, 1998 11 :35 AM ,1' -L._ Le ~R.4.-..E o--NT~Nl~ON:...:nJTR~:-l STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE Complete landscape work to D ~DD Taylor 410 triangular section north of Administration building. Put together bid package, solicit D D ~ D Taylor 410 bids conversion of the CL2 building at Plant 1 to house the Collections staff. Page 28 of 126 .. ~ _J _ _J ____J _:_J __J Project completion by December 31, 1998. Prepare specifications and bid packages by October 1, 1998. Receive OMTS approval in November. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: ~articip,at~ in DA.RT support aod wprkforce deve{ol)ment Division 420 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead D•--•-• ~ Critical Implement First Quarter ~ • • • Blanda, DART 430 and Others • Desired Recommendations. ~ Critical Implement Second Quarter • ~ • • Blanda, DART 430 and Others D Desired Recommendations. ~ Critical Implement Third Quarter • • ~ • Blanda, DART 430 and Others D Desired Recommendations. ~ Critical Implement Fourth Quarter • • • ~ Blanda, DART 430 and Others • Desired Recommendations. Wednesday, June 03, 1998 11 :35 AM Page 29 of 126 Milest To be determined based I on DART Phase Ill report recommendations. I I To be determined based on DART Phase Ill report recommendations. To be determined based on DART Phase Ill report recommendations. To be determined based on DART Phase Ill report recommendations. L--L..... L-r.__ c.=_ t,___ '·~R~E ~r j ;...ANl-'~ot..'-cn.:STRn:n..,J \____:] ---1 ' _ _J _...J _J __J STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: Cond~~t .City and Ag~ncy ~oordil}ation hOU!!eact_l Program. Division 420 Task Q1 Q2 Q3 _Q4 Lead Staff Lead Division Milestone D Critical Develop outreach questionnaire. ~ ••• Arhontes, 410,420,640 Final questionnaire ~ Desired Talebi, distributed. Mccusker D Critical Schedule and conduct meetings [] ~ • • Arhontes, 410,420,640 Completion of all meetings. ~ Desired with City and Agency staffs. Talebi, Mccusker D Critical Compile data and produce • • ~ • Arhontes, 410,420,640 Final draft for EMT review. ~ Desired report. Talebi, Mccusker Wednesday, June 03, 1998 11 :35 AM Page 30 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: CompJete-f;tcilities aQd fl~et services 1pJanning. Division 430 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Develop and implement a • ~ •• Forman, 430 D Desired standardized quarterly reporting Keating tool for monitoring contractor performance by areas. ~ Critical By 2nd Quarter, • ~ • • Forman, Hise 430 D Desired develop/implement a quarterly reporting tool for monitoring Rebuild/Weld Shop facility ~ Critical Finalize standardized reporting • • •~ Forman, 430 0 Desired tool on mobile fleet status and Tafolla scheduled replacement dates for vehicles. Wednesday, June 03, 1998 11:35 AM Page 31 of 126 Milest Spreadsheet style report. Spreadsheet style report. Spreadsheet style report. L -L_ L__ [_ .L_ L-~.JRJ..,;,--~E ~n-~Nr~o~JTR:v,J _J __] __J _j _j _....J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: IPartlelpate In DART support and Issues. Division 430 Task Q1 Q2 _Q3 Q4 Lead Staff Lead Division Milest ~ Critical Implement First Quarter ~ • •• Forman, DART 430 and Others To be determined based • Desired Recommendations. on DART Phase Ill report recommendations. ~ Critical Implement Second Quarter • ~ • • Forman, DART 430 and Others To be determined based • Desired Recommendations. on DART Phase Ill report recommendations. ~ Critical Implement Third Quarter • • ~ • Forman, DART 430 and Others To be determined based • Desired Recommendations. on DART Phase Ill report recommendations. ~ Critical Implement Fourth Quarter • • •~ Forman, DART 430 and Others To be determined based D Desired Recommendations. on DART Phase Ill report recommendations. Wednesday, June 03, 1998 11 :35 AM Page 32 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Ue,grJge 1work stcttiqr.i hardwa,_re ~Qd spftware, as rp_qolred, District-wide. Division 460/920 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Upgrade PC software as • • • ~ Lembke, 460,920 D Desired required throughout the year, Castillon order/install/configure application and OS/software ~ Critical Upgrade PC hardware. Replace • • • ~ Lembke, 460,920 D Desired approximately 100 PCs Castillon considered obsolete. Wednesday, June 03, 1998 11 :35 AM Page 33 of 126 Mileston All users' systems upgrades are done. PCs have been replaced. At the end of each quarter, approximately 25% of the units replaced. 9% 24% Does not Include: 0.2 FTEs Compensated Overtime 1.2 FTEs Uncompensated Overtime S3~~nOS3~ N'v'V'JnH 3% % of FTEs Dedicated to Work Type HUMAN RESOURCES DEPARTMENT • Core Business • Strategic Goals l!I Unplanned Non-Discretionary Events • Unplanned Discretionary Events L-L._ L_ L-L-L-L-.:>Rl-.siE ~T~Nr~o~TR~ __J _J _J _J ..:_J _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT· WORKFORCE PROJECT AND/OR OBJECTIVE: 1 Implement new Coll}pens~Jion an.d Cl,assification Program_. ·---"· .. ---· --·-. -~ ----·---· ---.. ·-- J . ' ~ . , ..__ -~• • -•• --• • r• • ---------·- Division 51 O Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Divis' --Milest, ~ Critical Update HRIS to reflect new ~ D DD McKinley 510 The HRIS will be updated D Desired titles and bands. to reflect new titles and bands for all employees by the end of the 1st qtr. ~ Critical Communicate new ~ D DD McKinley 510 The new compensation D Desired compensation plan. plan will be communicated to all employees by the end of the 1st qtr. ~ Critical Modify the job competencies. D ~ DD McKinley 510 Competency lists will be D Desired modified, as necessary, and distributed to all employees by the end of the 2nd qtr. ~ Critical Train managers and employees D ~ DD McKinley 510 Train managers and D Desired on the new performance review employees on how to process. complete the new performance review forms by the end of the 2nd qtr. Wednesday, June 03, 1998 11 :35 AM Page 34-of 126 PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE lfllplement the recommendations.of the Human Resources Internal audil Division 510 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical The list of recommendations is • • • ~ Tomko 510 ~ Desired Implemented. Wednesday, June 03; 1998 11 :35 AM Page 35 of 126 Milestone Once the audit is completed, the list of recommendations will be prioritized/planned for implementation. \.;, t:__, [• ·L:-r '---.JRJ< .. ~....;E C:.-v·NT'. v~Nl"i"' .-,oN--..,.~TR-rv I~ STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Convert HRIS System to One World; add new• repqrting· system. Division 51 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Implementation of the Position • ~ • • Gray 510 D Desired Control module in the J. D. Edwards system. ~ Critical Implementation of new report • • • ~ Gray 510 D Desired system software. ~ Critical Convert the J. D. Edwards 0 • • ~ Gray 510 • Desired World Vision product to the J. D. Edwards One World product. PROJECT AND/OR OBJECTIVE: Develop the Intranet and Internet fo.r ijuman Resource.s, Division 51'0. Division 510 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Plan the sites of the Intra-and ~ • •• Reed 510 D Desired Internet. Wednesday, June 03, 1998 11 :35 AM Page 36 of 126 __J __l ' _j -~ -~ --~ Milestone Position Control will be implemented by the end of the 2nd qtr. Reporting software will be chosen by the end of the 1st qtr; will be implemented and running by the end of the 4th qtr. World Vision will be converted to One World by the end of the 4th qtr. ·. Milestone The layout and format will be developed by the end of the 1st qtr. ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired Wednesday, June 03, 1998 11 : 35 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPR~TETECHNOLOGY Organize and determine the D ~ DD Reed 510 scope of the sites for the net. Develop the site maintenance D D D ~ Reed 510 procedures. Develop the content for each D D •~ Reed 510 site; post the text and graphics to the sites. Page 37 of 126 A detailed blueprint for the sites will be complete by the end of the 2nd qtr. Policies and procedures for updating and maintaining information will be developed by the end of the 4th qtr. All text information will be constructed & graphics will be coordinated by the end of the 3rd qtr. then posted to the site in 4th qtr. L-L_ L_ t.,_ L-L-L,_PRL.::,JE <L:...:..:NTL.JNl"--..lO~TR..,_j __J __J __J __J __J --3 STRA TEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: Cbnduct a·t1..m i'f;tview of the Benefits Prqgram before FY ·99-00. Division 510 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest D Critical Review the medical plans and D ~ • • Tomko 510 Have the plans reviewed ~ Desired premiums to ensure that by the end of the 2nd qtr. benefits are effective and competitive. D Critical Determine if changes will be • • ~ • Tomko 510 A decision will be made by ~ Desired made to retiree health coverage. the beginning of 3rd qtr. This corresponds with active employee medical plan review. D Critical Enhance and distribute • • ~ • Bucher 510 Have the reports ~ Desired personal benefits analysis distributed to employees reports to employees. by the end of January. D Critical Conduct quarterly employee • ••~ Bucher 510 Conduct at least one ~ Desired focus groups to discuss the meeting per quarter. benefit carriers. Wednesday, June 03, 1998 11 :35 AM Page 38 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: De.velop Educational ,program for Empl9.yee, Benefits. Division 510 Task ---Q1_Q2 Q3 Q4 Lead Staff Lead D'-'-' D Critical Provide a seminar on retirement D ~ DD Bucher 510 ~ Desired planning/benefits with participation by OCERS, SSA, and deferred comp providers. D Critical Conduct quarterly seminars • D • ~ Bucher 510 ~ Desired using our EAP provider on health and wellness issues. D Critical Conduct educational classes on • D • ~ Bucher, Reed 510 ~ Desired how to use the intranet for benefit information. • Critical Conduct the Health Fair. • • • ~ Bucher 510 ~ Desired Wednesday, June 03, 1998 11 :35 AM Page 39 of 126 Milest, A seminar will be conducted at each plant by the end of the 2nd qtr. We are targeting a seminar for each quarter. Classes will be held by the end of the 4th qtr. The third annual health fair will be held in the 4th qtr. L._. L-c....__ L-L-L-L.....JRJ.........;E ~T~Nlt.....JON--.JTR.........,l __J __J _.J __) _J _j STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: lmple,tnent'DART recprnmendation~ fof 'geoqrap~ie:al a_rec1 a_nd ,utility teall\ training. Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Determine training needs. ~ • • • Jones, Cook, 830,840,850, Training needs identified ~ Desired Flanagan, 860,870,520 for teams. Josway • Critical Develop the team training ~ • • • Jones, Cook, 830, 840, 850, Program design ~ Desired course. Flanagan, 860,870,520 completed and initial Josway course developed. 0 Critical Implement the geographical ~ • • • Jones, Cook, 830, 840, 850, Initial course scheduled ~ Desired area and utility team training Flanagan, 860,870,520 and implemented. course. Josway PROJECT AND/OR OBJECTIVE: lmpler:nen,t DART recommendations for the modification and upgrade tr~ining ,for the -CMll(IS • • J ~-~ • .!... _.u_ Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Determine the training needs • • ~ • Jones, Cook, 830, 840, 850, Training needs identified ~ Desired based on the modifications and Flanagan, 860,870,520 for modification and upgrades to the CMMS. Josway upgrades to the CMMS. Wednesday, June 03, 1998 11 :35 AM Page 40 of 126 D Critical ~ Desired D Critical ~ Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Implement the training course. • • • ~ Jones, Cook, 830, 840, 850, Flanagan, 860,870,520 Josway Develop the training course. • • • ~ Jones, Cook, 830, 840, 850, Flanagan, 860,870,520 Josway PROJECT AND/OR OBJECTIVE: lmJ?lement the bAR.T .recommenclation$ for intra-division technical ,training. -- -- 1. . Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Determine the training needs. ~ • •• Jones, Cook, 830, 840, 850, ~ Desired Flanagan, 860,870,520 Josway D Critical Develop the training program. • ~ • • Jones, Cook, 830, 840, 850, ~ Desired Flanagan, 860,870,520 Josway D Critical Implement the training program. • • ~ • Jones, Cook, 830, 840, 850, ~ Desired Flanagan, 860,870,520 Josway Wednesday, June 03, 1998 11 :35 AM Page 41 of 126 Required course scheduled and implemented. Program design completed and required course developed. ... Milest Training needs identified for O&M field divisions. Program design completed and initial courses developed. Initial courses scheduled and implemented. L_ L_ L-L-l-L.-L-")RC,JE ~TL....lNIL...JON...-..lTR~ __J ~ __J __J __J _j STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: lmplem~nt the t>ART recommendations for reinvention workshops. Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest • Critical Develop the workshop content ~ • • • Jones, Cook, 830, 840, 850, Workshop designed and ~ Desired and the materials. Flanagan, 860,870,520 developed. Josway • Critical Identify the workshop training ~ • • • Jones, Cook, 830, 840, 850, Training needs identified ~ Desired needs. Flanagan, 860,870,520 for the reinvention Josway workshops. D Critical Implement the reinvention ~ • • • Jones, Cook, 830, 840, 850, Initial workshops ~ Desired workshops. Flanagan, 860,870,520 scheduled and Josway implemented. Wednesday, June 03, 1998 11:35 AM Page 42 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: C.on.ti11ue .~~ Hazar:dous Ehergy C.ontr:ol Procedure, Devel~·pment 'Program. Division 530 Task Q1 Q2 Q3 94 Lead Staff Lead D'·-•-• ~ Critical Prioritize the Hazardous Energy ~ ••• Jones, Josway 850,860,530 D Desired Control (HEC) Procedures to be developed during the 1998-99 Fiscal Year. ~ Critical Develop 300 HEC Procedures. ~ • • • Jones, Josway 850,860,530 D Desired ~ Critical Complete the Hazardous ~ • • • Jones, Josway 850,860,530 D Desired Energy Control (HEC) Pilot Program, ~ Critical Develop 300 HEC Procedures. • ~ • • Jones, Josway 850,860,530 D Desired ~ Critical Develop 300 HEC Procedures. • • ~ • Jones, Josway 850,860,530 D Desired Wednesday, June 03, 1998 11:35 AM Page 43 of 126 Miles.t HEC Procedures priority list. Complete 300 HEC Procedures. Complete the Pilot Program. Complete 300 HEC Procedures. Complete 300 HEC Procedures. r I. ~ Critical • Desired ~ Critical D Desired ~ Critical D Desired _JRL JE C., _ .,NT'.. __ .\NI", •.. --JON-.... .JTR. _ ) -__;j STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Develop 300 HEC Procedures. • • • ~ Jones, Josway 850,860,530 Continue to import HEC • • • ~ Jones, Josway 850,860,530 Procedures developed in Access database into the CMMS. Submit HEC Final Report • • •~ Jones, Josway 850,860,530 including recommendations for ongoing report. PROJECT AND/OR OBJECTIVE: Submit OSHA's Voluntary Protection Program (VPP) Application. = Division 530 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Develop monthly worksite ~ • •• Josway, 530 ~ Desired inspection procedures. Tunnicliff D Critical Continue comprehensive ~ • • • Josway, 530 ~ Desired safety/industrial hygiene Tunnicliff surveys to identify hazards and establish routine monitoring Wednesday, June 03, 199811:35 AM Page 44 of 126 __J -.J _] _J Complete 300 HEC Procedures. HEC Procedures imported into CMMS. Final Report and Recommendations Report. Milest, Written worksite inspection procedures. Continue surveys and develop a routine monitoring procedure. D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired Wednesday, June 03, 1998 11 :35 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Document all SER training, ~ • • • Josway, 520,530 including assessment Flanagan, procedures. Tunnicliff Encourage employee ~ • • • Josway, 530 involvement in SER Programs. Tunnicliff Develop Accident Investigation ~ • •• Josway, 530 procedures. Tunnicliff Ensure clear SER ~ • •• Peterman, 510,530 responsibilities are established Josway with authority and resources to carry out SER responsibilities. Develop a consistent ~ • • • Peterman, 510,530 disciplinary system. Josway Develop a comprehensive, user-~ • • • Josway, 530 friendly Safety and Emergency Tunnicliff Response (SER) Policy and Program. Page 45 of 126 Complete SER training documentation. Increased employee involvement. Written Accident Investigation procedures completed. Establish responsibilities. Completion of a written disciplinary system. Written SER Policy and Program. I, ., L_ • Critical ~ Desired • Critical ~ Desired D Critical ~ Desired D Critical ~ Desired • Critical ~ Desired • Critical ~ Desired Wednesday, June 03, 1998 11 :35 AM )RJ. ,E c __ NT\ --;lNn. __ ,'ON---.JTR. __ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Ensure management ~ • • • Peterman, 510,530 commitment and involvement. Josway Ensure contract employees are ~ • • • Peterman, 510,530 afforded equal protection. Josway Develop a pre-use analysis • ~ •• Josway, 530 procedure. Tunnicliff Develop hazard correction • ~•• Josway, 530 tracking procedure, and a Tunnicliff method to document all identified hazards until Analyze job hazard analyses for • ~ • • Josway, 530 opportunities to improve work Tunnicliff practices and/or training. Initiate monthly worksite • ~ • • Josway, 530 inspections. Tunnicliff Page 46 of 126 J Management support of SER Program. Contract employee policy developed. Complete a pre-use analysis procedure. Complete hazard correction tracking procedure. Initiate analyses. Initiate inspections. D Critical ~ Desired D Critical ~ Desired D Critical ~ Desired • Critical ~ Desired D Critical ~ Desired D Critical ~ Desired Wednesday, June 03, 1998 11 :35 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Develop a hazard reporting • ~ • • Josway, 530 system for employees. Tunnicliff Obtain formal signed • ~ • • Josway, 530 statements from collective Tunnicliff bargaining units supporting the District's VPP-related efforts. Ensure SER concerns are • ~ • • Peterman, 510,530 integrated into planning. Josway Document ongoing monitoring • ~ • • Josway, 530 and maintenance of workplace Tunnicliff equipment. Analyze injuries/illnesses to • ~ • • Josway, 530 identify potential patterns. Tunnicliff Ensure management, • • ~ • Josway, 520,530 supervisor, and employee Flanagan, training emphasizes SER Tunnicliff responsibilities. Page 47 of 126 Complete hazard reporting procedure. Obtain signed endorsement. Communicate planning requirements. Complete documentation. Initiate analyses. Complete training. L. L .,_ L- • Critical ~ Desired D Critical ~ Desired D Critical ~ Desired ' ~- Wednesday, June 03, 1998 11 :35 AM r ----~RI--~_; E ~NT~Nr~O~TR~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Ensure adequate engineering • • ~ D Josway, 530 and administrative controls Tunnicliff exist. Complete and submit the VPP D D • ~ Josway, 530 application. Tunnicliff Develop annual SER program • • • ~ Josway, 530 evaluation procedure containing Tunnicliff recommendation(s), action plan(s), and verification. Page 48 of 126 ___) __) ____J ___J _ _J __ _) Conduct an evaluation of engineering and administrative controls. Complete and submit the application. Complete an evaluation procedure. Does not Include: 1.2 FTEs Compensated Overtime 2.4 FTEs Uncornperisated Overtime % of FTEs Dedicated to Work Type TECHNICAL SERVICES DEPARTMENT 2% 2% • Core Business B Strategic Goals • Unplanned Non-Discretionary Events • Unplanned Discretionary Events S301/\~3S 1v'OINH03.l L., L_ c__ L-l-L_. L-)RJ:...._;E ~T~Nl,:_....JQN--.-.JTR~ __;, _J __J _J __J __J STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: Ensure th.at the Di~isions, co"'plelt re..engineerin9. Division 610 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Ensure that the Divisions • • • ~ Wheatley, 610 Divisions will provide D Desired complete re-engineering. Talebi, Moore, action plans and reports. Mowbray Wednesday, June 03, 1998 11:35 AM Page 49 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: !Cross-train staff. Division 610 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Ensure that the Divisions are • • • ~ Talebi, 610 D Desired implementing cross-training. Mowbray, Moore Wednesday, June 03, 1998 11 :35 AM Page 50 of 126 Milestone Divisions will report on cross-training progress. L. t_. L_. L-L-. L-L...)RL.:..:E ~T~Nli.__:,_JQN:....__JTR'--J ___J ___J __J __J __j _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: lmp!~mEtQt projec_t management tracking fo identify ,productivity and evaluate improvement areas. -I·----------- 71 ., -----.. 1 •;~-I~ .,.,, Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Determine the strategy of ~ • • • Brooks 620 Prepare a memo D Desired implementation and ratio of documenting strategy. benefit-to-staff effort. ~ Critical Train staff in use of project • ~ • • Brooks 620 Training program begun. D Desired management software. ~ Critical Implement project management • • ~ • Brooks 620 Provide records showing • Desired software in daily activities. usage. ~ Critical Re-evaluate the program for • • ~ • Brooks 620 Identify areas of D Desired inefficiencies. improvement in project management. Wednesday, June 03, 1998 11:35 AM Page 51 of 126 PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE !mprove~cosf effectiver;iess l>Y continl.ling to d~v,lop coop,ra(ive p~rtnerstaips with othe.r POTWs., research1:lgroups, and regulators·. . .. Division 620 Task Q1 Q2 Ql Q4 Lead Staff Lead Division Milestone ~ Critical Support State-wide biosolids • • • ~ Baroldi 620 Report on progress of D Desired application EIR. state-wide EIR. ~ Critical Support Kern County biosolids • • D ~ Baroldi 620 Report on progress of D Desired ordinance development. Kern County biosolids ordinance. PROJECT AND/OR OBJECTIVE: t'!lp,rgye efficiency a11d exp~rtise in oceanography,. ~nd enhance and improve cross-tr:ainlng of OMP staff. '. -- Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Begin cross-training of OMP ~ • • • Robertson 620 Plan and document start D Desired staff. of staff cross-training. ~ Critical Report staff development, • • ~ • Robertson 620 Provide report with • Desired identifying staff expertise function matrix/staffing abilities showing -- improvement. improvement from 1st qtr. Wednesday, June 03, 1998 11 :35 AM Page 52 of 126 L._ c__ L_. L-L. L-L-)R/l.._,;E a__.i.i1"-...1Nl~N:._..JTR~ __J -.J __J _J _J _.J STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: Contin_u~ conducting c.ommunity outreach programs. Division 620 Task Q1 QLQ3 Q4 Lead Staff Lead Division Milestone D Critical Participate in Orange County ~ • • • Armstrong, 310 Document staff ~ Desired Fair. ECM staff participation in e-mail or note. D Critical Participate in OCSD Speakers • • • ~ Carlson, ECM 310 Document staff ~ Desired program. staff participation in e-mail or note. D Critical Participate in tour guide • • • ~ McCarthy, 310 Document staff ~ Desired program. ECM staff participation in e-mail or note. PROJECT AND/OR OBJECTIVE: I~~·~ ... ·~~ I Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Participate in Methods • • • ~ Robertson, 620 Report on activities of D Desired Development Committees. Armstrong, committees. O'Brien Wednesday, June 03, 199811:35 AM Page 53 of 126 ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION Participate in the Commission's • • •~ Robertson, 620 Armstrong Technology Advisor Group (CTAG). PROJECT AND/OR OBJECTIVI;:: Devel~p lnternet.,Web Page. Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Develop Internet web page with ~ • • • Colston, 620 • Desired District's monitoring data. McGee ~ Critical Implement Phase I of the • • • ~ Colston, 620 • Desired Internet plan. McGee PROJECT AND/OR OBJECTIVE: Resp~ond to exterhal data-requests from the community and others. ~ -~-- Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Respond to requests within 5 • • •~ Hadden, 620 ~ Desired days (10 days for FOIA). Robertson, Moore Wednesday, June 03, 1998 11 :35 AM Page 54 of 126 ' Provide quarterly activity report. Milestone Complete implementation plan. Have monitoring data available on the Web. -·- Milestone Respond in writing, or document responses in e- mail or notes. L._ L_. L-L-L.. L-L-)RJi....._;E ~\JT~Nl1--oN~R~ __J --....J _ _J _J _ _J _ _J STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: Track, analyie, parti~ipat& il'.I the d,velopm,~nt, a11d lnfh,1ence of legisl~\jon,.,r:egul.aUoQs and rules tt:irough profess1orfal ' organizations. ~~--.:, -~-. Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Improve the legislative analyses • • ~ • Baroldi, 620 Provide written, in-depth D Desired by providing a more in-depth Colston, analyses of all high- impact analysis. Carlson priority bills. ~ Critical Create and update a calendar • • • ~ Baroldi, 620 Provide written, updated • Desired for all applicable rules and Colston, calendar listing regulatory development. Carlson appropriate events. Wednesday, June 03, 1998 11 :35 AM Page 55 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Develop and iI"Pltment sira__tegy to mal}age change~ in worklo.ad due to NPDES permit and autamation. Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Cross train lab staff for quarterly ~ • • • Bluestein, 630 0 Desired receiving water quality studies. Christensen, McGee ~ Critical Develop a business plan • ~ • • Yahya, 630 0 Desired including identification of Mowbray, opportunities and strategies for Bluestein marketing lab services. ~ Critical Develop a team approach and • • ~ • Bluestein, 630 0 Desired cross train between lab sections Christensen, to provide flexibility for changes McGee in work patterns. Wednesday, June 03, 1998 11 :35 AM Page 56 of 126 -. Milestone Document training of 8 lab staff. Complete business plan with marketing methods ID'd. Complete the development of the Brochure of Services. Report on cross-training and changes in work patterns. L_ L.... L_ L-c._. L-~R~E C-....,._-NT~Nl~ON'-a,....JTR~ __..) __J _ _J __J _J STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Complttt~ the lmplementatiqn and the int~gratiop of ,LIMS with· other d-!~ sy.ste111s io the District -t • •a.. i -, ~ (,I• --.I r;i ·~ ,:1 -· ~·-·---. --~ ... •r-• •••• r -·-· --.• . -·t _! f-:-, __ , f~ ~J _: j~-... ~ .,1-r/ _. _ I I j Division 630 Task Q1_Q~ Q3 Q4 ~ Critical Establish integration ~ • • • • Desired requirements and develop a plan for implementation with each division receiving lab data. ~ Critical Complete execution of the • • •~ D Desired plans for electronic data transfer from lab to customers. PROJECT AND/OR OBJECTIVE: ISuppo,t Operations and .EnglneelilllJ~ P ~A ~~ Division 630 Task Q1 Q2 Q3 Q4 • Critical Support the projects as • • • ~ ~ Desired identified in the Operations and Engineering project summary. Wednesday, June 03, 1998 11:35 AM Page 57 of 126 Lead Staff Lead Division Milestone Pira, 630 Complete report which Tremblay, SC, documents integration Ops, IT requirements and implementation plan. Pira, 630 Perform electronic data Tremblay, SC, transfer from lab to Ops, IT customers. Lead Staff Lead Division Milestone Bluestein, 710,810 Document completed Christensen, projects. McGee. _ ..J ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: CdmpJe~ re,c.ertificstion oflaboratory usi~g the 1ELAP/NELAC rpr.ec,edures. Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Review and revise laboratory • ••~ Mowbray, 630 D Desired operations manuals and Tremblay methods as required. McGee PROJECT AND/OR OBJECTIVE: CompJet~ the fllUlti-a-geney ~.enchmark p,:9j~ct for lab standards. ~ Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Using the benchmark data, D ~ • • Mowbray 630 D Desired develop productivity and staffing goals within the laboratory. Wednesday, June 03, 1998 11 :35 AM Page 58 of 126 Milestone Receive ELAP certification. -. Milestone Complete written productivity and staffing goals. L... L._,. L._ L-L._. L..-L-JRA-:.:E CL.Jfll~---lN11.,.:.;0N~TRl,.......J __j ___J -_J _J __J -.J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Automate permi~ monitoring, and enforcement activities. Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division MIiestone ~ Critical Automate and convert D D •~ Swindler, 640,460 Prepare a progress report D Desired permitting, monitoring, Wybenga, on a quarterly basis. enforcement, and reporting Talebi activities to Windows and PROJECT AND/OR OBJECTIVE: I Evaluate staff prOdiJctlvlty te ---~- Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Provide productivity data on ~ •D D Benzie, Talebi 640 Prepare a report on field ~ Desired field staff for fiscal year 97-98. productivity data. D Critical Conduct analysis of the data • ~ DD Benzie, Talebi 640 Prepare a report ~ Desired and identify areas that need summarizing the findings improvement. and recommended actions. D Critical Implement the recommended D D D ~ Benzie, Talebi 640 Provide progress reports ~ Desired actions. on a quarterly basis. Wednesday, June 03, 1998 11 :35 AM Page 59 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Revise ~xisting Source Coptrol Policies a.nd Pro.cedures .(P and P). Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division • Critical Conduct a survey among ~ • • • Talebi 640 ~ Desired Source Control staff to identify critical and priority P and P for revision. • Critical Develop guidelines and conduct ~ • • • Talebi 640 ~ Desired training on how to develop and write P and P. • Critical Revise the critical Policies and • • • ~ Talebi 640 ~ Desired Procedures. Wednesday, June 03, 1998 11:35 AM Page 60 of 126 l____ _, --------Milest Conduct the survey and prepare a report on the results, listing the P and P that need revision. Prepare a report on policies and procedures guidelines. Prepare a status report on a quarterly basis. L. t.......:.... L.., L.--L-. L._-L..;)R/., --1e CL.....:..:.Nr--...\Nr:......JON--_..JTR........J ____;; ·__) _ __J -..J -.J _ _J STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: IQevejop ~~d revise local limits. Division 640 Task Q1_92 Q3 Q4 Lead Staff Lead Di •-• Milest ~ Critical Identify pollutants of concern, ~ ••• Talebi, 640 Prepare a report and send D Desired conduct headworks loading Wybenga to EPA and RWQCB. analysis and send information to RWQCB and EPA. ~ Critical Complete the headworks • ~ • • Talebi, 640 Prepare final headworks D Desired loading analysis report and Wybenga loading analysis report send to RWQCB and EPA. and send to RWQCB and EPA. ~ Critical Develop the allocation strategy • •~• Talebi, 640 Prepare final allocation D Desired and preliminary local limit Wybenga strategy report and send reports and send to EPA and to EPA and RWQCB. RWQCB. ~ Critical Submit, for authorization, final • • • ~ Talebi, 640 Obtain authorization from D Desired local limits report to Board of Wybenga the Board and sent to EPA Directors and send to EPA and and RWQCB. RWQCB. Wednesday, June 03, 1998 11:35 AM Page 61 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: Pr,ovicl! assis~_nce to Perm~ttees through Busine,ss As:sistance Center. Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Participate in projects in • • • ~ Renescu, 640 D Desired partnership with EPA and other Talebi regulatory agencies. I • • • ~ ~ Critical Prepare and distribute technical Renescu, 640 D Desired and regulatory brochures. Talebi ~ Critical Conduct Technical and • • •@ Renescu, 640 D Desired Regulatory Workshops Talebi Wednesday, June 03, 199811:35 AM Page 62 of 126 Milestone Prepare a report each quarter summarizing project activities. Complete and distribute two brochures. Prepare quarterly reports on each workshop. Does not Include: 0.8 FTEs Compensated Overtime 1.9 FTEs Uncompensated Overtime % of FTEs Dedicated to Work Type ENGINEERlNG DEPARTMENT 4% 1% 88% • Core Business a Strategic Goals • Unplanned Non-Discretionary Events • Unplanned Discretionary Events 8N1~33Nl8N3 L,_ c__ t_, L-t,_ PROJECT AND/OR OBJECTIVE: ~ - IC>evelap FIS Procedures for EngiJl!,ering. ~· 'JR •. ·-E If --"•NT" .. ANF . 10 .. 1 ~T0 I -I.. J! ~ __.,.. .____.i •~ ~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE _j Division 71 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Divis' -- ~ Critical Develop a Needs Assessment ~ • • • Chaudhry 710 D Desired Report and evaluate FIS capabilities for the Engineering Department. ~ Critical Approve and implement FIS • • ~ • Chaudhry, 710 D Desired policies and procedures for the Ludwin Engineering Department. ~ Critical Develop FIS draft policies and • • ~ • Chaudhry 710 • Desired procedures for the Engineering Department. ~ Critical Conduct in-house training on • • • ~ Chaudhry 710 D Desired FIS final policies and procedures for the Engineering Department. Wednesday, June 03, 1998 11 :35 AM Page 63 of 126 __J • _ _.J _J ._J ·~ __J Milest ------- Needs Assessment Report and evaluation of FIS capabilities completed. Policies and procedures approved and implemented. Draft policies and procedures completed. Training completed. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: IReyise project filing system. Division 710 Task --Q1 Q2 QLQ4 Lead Staff Lead Division ~ Critical Phase II -Develop, approve, ~ • • • Cain, 710 D Desired and implement coding Chaudhry, sequence for new filing system. Ludwin ~ Critical Phase I -Finalize File ~ • • • Chaudhry 710 D Desired Assessment Study. ~ Critical Phase Ill -Develop, approve, • • ~• Cain, 710 D Desired and implement Filing Manual Chaudhry, and training on new filing Ludwin system for Engineering staff. PROJECT AND/OR OBJECTIVE: Standardize boilerplate Contract Documents. --c; ,.,.. -; ,11,;~.- Division 710 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Identify all contract documents ~ • • • Chaudhry, 710 D Desired for standardization. Ludwin Wednesday, June 03, 1998 11 :35 AM Page 64 of 126 Milestone New coding sequence in place. Assessment Study completed. Filing Manual and Training completed. ~" -~ Milestone Contract documents identified. JR1-.• ...,E c.., _NT\ ..... -.Nn-,..,. dON· ..,.,,-ii TR ....... STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ Critical Incorporate the revised and • ~ • • Chaudhry 710 Revised and approved D Desired approved contracts into process. contract documents in place. ~ Critical Revise and approve boilerplate • ~ • • Chaudhry, 710 Boilerplate contracts D Desired language contracts in Ludwin revised and approved. conjunction with Counsel. ~ Critical Revise and approve boilerplate • • • ~ Chaudhry, 710 Boilerplate contracts D Desired language contracts in Ludwin revised and approved. conjunction with Counsel. PROJECT AND/OR OBJECTIVE: Standardize .Contract Process and Proce(lure,. -... ---• . , Division 710 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest ~ Critical Review and evaluate current ~ • • • Chaudhry 710 Review of contract D Desired contract process for all process completed. Engineering Department. ~ Critical Develop, approve, and • ~ • • Chaudhry, 710 Contract procedures D Desired implement contract procedures Ludwin developed, approved and for Division 710 and 720. implemented for Division 710 and 720. Wednesday, June 03, 199811:35 AM Page 65 of 126 ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Develop, approve, and • • ~ • Chaudhry, 710 Ludwin implement contract procedures for Division 730. PROJECT AND/OR OBJECTIVE: Update/maintain Policies and Procedutes Manual. -·-· · --~UI - Division 71 0 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Div' ---- ~ Critical Establish standard format, ~ • • • Chaudhry 710 D Desired determine needed work and assign tasks. ~ Critical Complete revisions to sections • ~ •• Chaudhry 710 D Desired of existing manual that have clear policy and procedure guidelines. ~ Critical Beginning in 3rd Quarter, • • ~ • Ludwin 710 D Desired approve revised sections. ~ Critical Complete revised sections of • • ~ • Chaudhry 710 D Desired manual that contain accepted policy and procedure. . Wednesday, June 03, 1998 11 :35 AM Page 66 of 126 Contract procedures developed, approved and implemented for Division 730. ( Milest Workplan, schedule and assignments complete. Revisions submitted for approval. Approved for distribution. Sections submitted for approval. L-. L-L_. L_,. ~ Critical • Desired ~ Critical D Desired Wednesday, June 03, 1998 11 :35 AM L.... ' ,-.; :,__oR~E -~NT ........\Nl~O~T~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Beginning in 3rd Quarter, hold • •~• Chaudhry 710 training sessions on revised sections. Complete sections of manual • • • ~ Chaudhry 710 that require development or significant revision of policies and procedures. Page 67 of 126 __J . _ _j _J __J --1 :.._J Sessions held with staff. Sections submitted for approval. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: IQeveJop lnlranet Site. Division 710 ~ Critical D Desired ~ Critical D Desired Wednesday, June 03, 1998 11:35 AM Task Review and identify Engineering items to be included on the Intranet. Develop, approve and implement Engineering Department Web pages for going on-line. Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ ••• Chaudhry 710 • • D ~ Chaudhry, 710 Ludwin Page 68 of 126 Milestone Items identified. Web pages on-line. t._ L_. L_, t,__ t_ :.__,,:)Rt.....-iE ~T'. -ANl~O~TRftrv-J _J :~ _ _J __J --l ~ STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE PROJECT AND/OR OBJECTIVE: !Develop Quarterly Department Status Repoll, Division 71 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone • Critical Review the Design and • • ~ • Chaudhry 710 Review completed. ~ Desired Construction Quarterly Status Report format. • Critical Develop, approve and • • • ~ Chaudhry, 710 Department Quarterly ~ Desired implement a Department Ludwin Status Report Quarterly Status Report. Implemented. Wednesday, June 03, 1998 11:35 AM Page 69 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: C.omplete Construqtion of Quality Assuranc~/Qy~Jity Control ;Manual. Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Complete the first draft of the ~ • • • Krie, Mullins 730,720 D Desired Construction QA/QC Manual. ~ Critical Linder, Stewart and Ludwin • ~ • • Krie, Mullins 730,720 • Desired review QA/QC draft report. ~ Critical Incorporate final edits into • • ~ • Krie, Mullins 730,720 D Desired QA/QC manual. ~ Critical Distribution of QA/QC Manual. • • •~ Krie, Mullins 730,720 D Desired Provide training coordinated with training division. Wednesday, June 03, 1998 11 :36 AM Page 70 of 126 Milest Draft QA/QC manual. Provide revision markups. Final QA/QC manual published. QA/QC program begins with staff having undergone appropriate training. t_ L._ L-· -L_ • '---c__, ~ORL.JE L.!NT~Nl~IOi\.. .... _JTR.r-.J --l STRA TEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: lco:~I~ DJ>SIIIII N)anual. Division 720 ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired Task Review existing documentation and provide direction to the consultant. Work with consultant to complete design manual. Submit design manual to Board for approval. PROJECT AND/OR OBJECTIVE: Q1 Q2 Q3 Q4 ~ • •• • ~ •• • •~• Develop Engineering Policies ~nd 1P.rocec(ures for implementation of· FIS. Division 720 Task Q1 Q2 Q3 Q4 ~ Critical Evaluate need for written ~ • • • D Desired policies and procedures; develop list of topics for policies and procedures. Wednesday, June 03, 199811:36 AM Page71 of126 Lead Staff Lead Division Stewart 720 Stewart 720 Stewart 720 Lead Staff Lead Divis·lon Mitchell 720 ,_j __J __J ---1 ,:::,J Milest Defined direction to consultant. Completed design manual. Design Manual approved by Committee and/or Board. -. Milesto -- List of required policies and procedures. ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Develop draft policies and • ~ • • Mitchell 720 procedures. Obtain approval of final policies • • ~• Mitchell 720 and procedures; incorporate in division/departmental manual. Provide in-house training on • • • ~ Mitchell 720 final policies and procedures. PROJECT AND/OR OBJECTIVE: llmp(ement cost estimating procedures. Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Review departmental needs ~ • •• Herberg 720 D Desired and choose an estimating system. ~ Critical Designate employees to be • ~ •• Herberg 720 D Desired trained on the new estimating system. Wednesday, June 03, 1998 11 :36 AM Page 72 of 126 Draft policy and procedures manual completed. Finalized policy and procedures manual. Training classes delivered. Milest Issue purchase order for new software. Complete necessary training. , L._ ~ L_· , ·-.__ '---L-....JRJ....-...lE ~T'L--lNl"'---.loL.JTR~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ Critical Develop policies and • • •~ Herberg 720 D Desired procedures to implement and use the estimating software. PROJECT AND/OR OBJECTIVE: !Implement EDMS ~ystel11_. ------------- ~ Critical Award contract for development ~ • • • May, Swindler 720,470 D Desired of EDMS for Engineering drawings and documents. ~ Critical Scan record drawings and build • ~ • • May 720 • Desired drawing data base. (Phase 2) . ~ Critical Drawing standards prepared by • ~•• May 720 • Desired EDMS consultant. (Phase 1) ~ Critical Award consultant contract for • • ~ • May 720 D Desired implementation of facilities atlas. (Phase 3) Wednesday, June 03, 1998 11 :36 AM Page 73 of 126 _j _j _J __J ' ,. ' 'I -...-:4 -:----J, Completed policies and procedures. PSA in place. Operating historic drawing data base. New standards completed. PSA in place. ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Implement data base for • • •~ May, Swindler 720,470 remaining engineering documents. (Phase 2b) PROJECT AND/OR OBJECTIVE: I Improve projec:ct management skills. Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Complete basic training of ~ • • • Mitchell 720 D Desired project managers. ~ Critical Revise scheduling • ~ • • Mitchell 720 D Desired requirements for project tracking. ~ Critical Hold project management • • ~ • Mitchell 720 D Desired supplemental courses. ~ Critical Beginning in 3rd quarter, hold • • ~• Mitchell 720 D Desired project management supplemental course. Wednesday, June 03, 1998 11 :36 AM Page 74 of 126 Project files, shop drawings, contracts, etc. in data base. Milest Classes completed. Revised schedules. Conduct out-placement training beginning 3rd Quarter. Outsource training starting in 3rd quarter. L_ ,t__ L_ I ~ 1 -I .__ .. -::: ·JRl · · -.J E c -· · NT' · -. lNr JJ'QN.-....JP:ll 1 ~ ..----..... = ..... ~ l""---..,J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE __J PROJECT AND/OR OBJECTIVE: Modify Capital lmprovemerit1Program budget pr.o.cedures. Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Develop "First Cut" 2-3 year ~ • • • Esquer, 820,720 D Desired CIP list. Herberg ~ Critical Debrief prior year budget ~ • • • Cagle, Esquer, 220,820,720 • Desired progress. Stewart ~ Critical Finalize O&M/Engineering ~ • • • Esquer, 820,720 • Desired project priority methodology and Herberg criteria. ~ Critical Develop revised format for • ~•• Cagle, Esquer, 220,820,720 D Desired budget forms. Stewart ~ Critical Level CIP budget with available • •~• Herberg 720 • Desired project manager resources and workloads. Wednesday, June 03, 1998 11 :36 AM Page 75 of 126 _J ~ _,J __] .":___, Milest, Draft CIP FY 1999-00 and 2000-01. Meeting with finance, Evaluation method and criteria established. New format established. Equitable draft CIP complete. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Participate th inter.:agency benchmarking st~dy. Division 720 Task .. Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Participate in 2nd year • • •~ Stewart 720 D Desired engineering Multi-Agency Benchmarking Study. PROJECT AND/OR OBJECTIVE: Re-evaluate design of Scopes of Work and Requests for Proposals. - Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Conduct internal review of ~ ••• Mitchell 720 D Desired existing documentation and identify areas for improvement. ~ Critical Interview other departments to • ~ • • Mitchell 720 D Desired receive comments on existing documentation. ~ Critical Rewrite basic SOW/RFP. • • • • Mitchell 720 D Desired Wednesday, June 03, 1998 11 :36 AM Page 76 of 126 -·---'· __. Milestone Developed as a part of study -further refine cost information and results. . -~ Milestone Development of work plan. Completed Study/Report. Approval of changes by Department Head. L-L-L,_ t-, "--(.__ c:._:_PR( ". ~E C,;NT". -.. \Nl:r;,· "JiOK....:.JTIL..J ,J --.:.J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: ll.lpd,at,e standai<I drawings. Division 720 Task -Q1 Q2 Q3 Q4 Lead Staff Lead Divis' -- ~ Critical Develop project schedule and ~ ••• May 720 • Desired budget for updating standard drawings. ~ Critical Review old drawings for • ~ • • May 720 D Desired changes. ~ Critical Complete drafting of new • • • ~ May 720 • Desired standard drawings. PROJECT AND/OR OBJECTIVE: Update tile stan~~rd ~peci(!catjons and convert to CSI format Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Review and select listed • ~ • • Millea 720 • Desired products. Wednesday, June 03, 1998 11:36 AM Page 77 of 126 _J __j _J _.':_] -~...J ------Mllest, Project schedule and budget. Review meeting to discuss progress. Revised standard drawings. -- Milest, Acceptance of listed products by involved departments. ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired Staff review of draft specifications. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE • ~ • • Millea 720 Merge 18 of 27 sections with • • ~ • Millea 720 City of Los Angles specifications. Complete approved process. • • •~ Millea 720 PROJECT AND/OR OBJECTIVE: Update, revise and enhance-Engineering Policy and Procedures Manua~. -"- Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Establish standard format, ~ • • • Mitchell 720 D Desired determine needed work and assign tasks. ~ Critical Complete revisions to sections • ~ • • Mitchell 720 D Desired of existing manual that have clear policy and procedure guidelines. Wednesday, June 03, 1998 11 :36 AM Page 78 of 126 Comments returned. Complete initial merge in CSI format. Sections submitted for review. -:-:--i Milest Workplan, schedule and assignments complete. Revisions submitted for approval. L-L-L- ~ Critical D Desired ~ Critical D Desired ~ Critical • Desired ~ Critical D Desired ' ~ Wednesday, June 03, 1998 11 :36 AM ' -I..-_ ~R~E <---Ni -=ANl'~Ok• .,_. . .JTR~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Approve revised sections of • • ~~ ludwin 710 manual. Hold training sessions on • • ~• Mitchell 720 revised sections of manual. Complete new sections that • •~• Mitchell 720 contain accepted policies and procedures. Complete sections of manual • • D ~ Mitchell 720 that require development or significant revision of policies and procedures. Page 79 of 126 I --_j __J Approved for distribution. Sessions held with staff. Sections submitted for approval. Sections submitted for approval. _J _ _j ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Cp$t 'E$timatlng Training. Division 730 Task .. Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Schedule cost estimating ~ • •• Haynes 730 D Desired training for targeted project managers. PROJECT AND/OR OBJECTIVE: !Develop aiid implement QA/QC Program. Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Rewrite current QA/QC plan. • • ~ • Krie 730 D Desired ~ Critical Implement the new QA/QC plan. • • • ~ Krie 730 D Desired Wednesday, June 03, 1998 11:36 AM Page 80 of 126 -. Milestone Training Completed. Milestone Complete rewriting the plan and coordinate with the Engineering Issues Committee. The new plan is in use on all construction jobs. L-L-L -L-. i,,....._ PROJECT AND/OR OBJECTIVE: IR}plement Expedition !iOftw.are. ~ !!....,_O~E <-.....:NT'~Nl\ .•. ~O~TR.,_.,.:J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE _...J Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Provide Expedition Training. ~ • • • Haynes, 730 D Desired Murthy ~ Critical Develop special Expedition • • ~ • Haynes, 730 D Desired Reports. Murthy ~ Crltlcal Implement Expedition on all • • • ~ Haynes, 730 D Desired new construction Contracts. Murthy PROJECT AND/OR OBJECTIVE: troject Management Training. Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Staff to participate in Project ~ • • • Haynes, 730,720 • Desired Management training. Mitchell Wednesday, June 03, 1998 11 :36 AM Page 81 of 126 _:_j __J __J __J __j Milest, Training completed. Special Reports developed and in use. Expedition in use by all Construction. Staff involved in project documents. Milestone Training completed. ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Staff to participate in Technical ~ • • • Cervellone, 730,720 Stewart Writing training. PROJECT AND/OR OBJECTIVE: R.evise j3uctg~ting Process. Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Identify areas for improvement ~ • • • Haynes 730 D Desired within the Construction Division. ~ Critical Recommend changes in budget • ~ • • Haynes 730 • Desired process for the Construction Division. PROJECT AND/OR OBJECTIVE: !Revise Submi~I Process. Division 730 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Transfer Submittal group to Div. @ ••• Cervellone 730 D Desired 730 from Div. 720. Wednesday, June 03, 1998 11:36 AM Page 82 of 126 Training completed. Milesto -- Potential changes identified and discusses with Dept. Head: Recommended changes are forwarded to Accounting Division. Milestone Prepare office space and move the function. L-L-L-L.. L-L-L..oRJ..n....dE ~NT1~Nl"l"RTiO~T~ __J _J __J _J _J _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ Crltlcal Revise polices/procedures for • ~ • • Cervellone 730 Rewrite policies and D Desired submittal processing. procedures and coordinate with Engineering Issues Committee. Wednesday, June 03, 1998 11 :36 AM Page 83 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Develop new C94str1;,1cJiqn Sc.beduling Specifications. Division 730 Task ~ Critical Develop three or more levels of D Desired Standard Specs. PROJECT AND/OR OBJECTIVE: rs Development. Division 730 ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired Wednesday, June 03, 1998 11 :36 AM Task Identify Engineering needs for additional FIS reports. Develop special FIS reports if found to be needed. Implement the appropriate reports. 01 Q2 QLQ4 Lead Staff ~ • •• Cervellone, Murthy Q1 Q2 Q3 Q4 Lead Staff ~ • • • Haynes • • ~ • Haynes • • • ~ Haynes Page 84 of 126 Lead Division 730 Lead Division 730 730 730 Milest Specifications are written and provided to Div. 720 to be used in new construction projects. Milest Needs identified and consultations made with Finance Department. Hire consultant and develop reports identified as value-added. Reports are put in use as needed. L-L-L-L-L-L-~R~E ~N~Nl'~IOh o,ST~ __J __J __J _J _J _J STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT ANDIOR OBJECTIVE: 1iwv1se Ccf"'WUction Marw'I••, Division 730 Task Q1 Q_2_Q3 Q4 Lead Staff Lead Division Milest ~ Critical Review, update, reformat, and • • ~ • Krie, 730 Revised Construction D Desired publish revised manual. Cervellone Manual published and in use. PROJECT ANDIOR OBJECTIVE: IRevis!' lillffillllllt aft/1 ~ Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Div. 730 policies and • • •~ Krie 730 Coordinate with the D Desired procedures to be reviewed, Engineering Issues updated, reformatted and Committee and publish publish the revised set of the new policies and procedures. Wednesday, June 03, 1998 11 :36 AM Page 85 of 126 Does not Include: 8.3 FTEs Compensated Overtime 2.1 f=fEs Uncompensated Overtime % of FTEs Dedicated to Work Type O&M DEPARTMENT 3% 1% 86% 3~N'v'N3.1Nl'v'v-J ON'v' SNOl.1~3d0 • Core Business Strategic Goals l!I Unplanned Non-Discretionary Events • Unplanned Discretionary Events L-L-L-L-L-L-L-ORl.........,,E (......JNT,, -ANl1~IOh=unST~ __J _J __J _J _J _J STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: Complete and m9nitor Five-Year Staffing P.lan. Division 81 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead D ~ Critical Publish Five-Year Staffing Plan ~ • • • Ooten 810 Publish final report. D Desired Update report. ~ Critical Assess data and write draft ~ • • • Ooten 810 Draft Staffing Plan. D Desired report. ~ Critical Re-evaluate staffing needs with ~ • • • Ooten 810 Obtain staffing needs from D Desired O&M Division Managers. Cook 840/870 all Division Managers. Esquer 820 Wednesday, June 03, 1998 11 :36 AM Page 86 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: IOofflplete .~-Year Staffing Plan. Division 820 Task Q1 Q2_Q3 Q4 Lead Staff Lead Division ~ Critical Evaluate projected work for ~ • • • Esquer, 820 D Desired Division 820 staff and prepare 5-Collins, Year Staffing Plan. Kraemer Wednesday, June 03, 1998 11 :36 AM Page 87 of 126 Milestone Distribute Draft to division staff. Gather comments and proposed changes to plan. Finalize and present report. L_ L-L__ L_ L-L-LJ)RJ...._JE ~NT1~Nl~~QN--D,dT~ __J __J _J _J _ _J _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Benchmark OCSD costs o_f treatm~nt for-various parameters (dollars ,pe_r MG. FT~ per MG, co.st per analy!pls) in comparison witb other :agen,cies. ., __ .. . _ -··-·--__ ·--.. __ _ ._ _ .. .. . . _ _ _ ____ _ __ . Division 820 Task Q1 Q2 Q3 Q4 Lead_ Staff Lead Division Milestone ~ Critical Provide draft report of Multi-~ ••• Esquer, Collins 820,220,630, Complete draft report. D Desired Agency Benchmarking Project. 640,720 ~ Critical Provide Final Report of Multi-• ~ • • Esquer, Collins 820,220,630, Complete final report. D Desired Agency Benchmarking Project. 640,720 ~ Critical Communicate with other • •~• Esquer, Collins 820 Propose future plans for • Desired agencies regarding future benchmarking with benchmarking efforts. estimated expenses of projects. PROJECT AND/OR OBJECTIVE: ~ O&~ UfSti(Dt, .. .._.._, Reihvell.lbQ)· liea:ffll (DART} .... GffltR&B4\l~S'.. Division 820 -.. Task 9'1 Q2 Q~ Q4 Lead Staff Lead Division Milestone ~ Critical Provide technical support and • ~ • • Heinz, 820 Prepare a report for the D Desired leadership to TPIT. Hetherington EMT detailing implementations and progress. Wednesday, June 03, 1998 11 :36 AM Page 88 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ Critical Provide technical support and • • •~ Heinz, 820 Hetherington D Desired leadership to TPIT. PROJECT AND/OR OBJECTIVE: Prepare a report for the EMT detailing implementations and progress. Provide engineering and other technical sµpport to the copsultants -concerrting Plant Automation/Process Evaluation. ·. Division 820 Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Divisio Milest, -- ~ • ~ Critical Form Technical Process • • Esquer, 820 Support Team formed. • Desired Support Team and assign O&M Kraemer coordinator. ~ Critical Provide technical support and • ~ • ~ Hetherington, 820 Publish a report to Bob D Desired leadership to TPIT. Heinz Ooten containing results of TPI_T recommendations and DART implementations. ~ Critical Meet with consultant and • ~ • • Esquer, 820 Provide report containing D Desired provide process and technical Kraemer data and information information to Parsons requested by Parsons. Engineering. ~ Critical Assist Engineering/Parsons • • ~ • Esquer, 820 Provide diagrams for D Desired with review of existing PIDs and Kraemer review and report provide recommendations on containing operational philosophies. recommendations and explanations. Wednesday, June 03, 1998 11 :36 AM Page 89 of 126 -.. l L_ L-L__ L-L-L-L-OR, ___ J E ~NT~Nl1,_.,;IO~u.&T~ _J _J _J __] __J __J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ qritical Review draft P&ID's for • ••~ Esquer, 820 Provide changes to D Desired accuracy. Kraemer P&ID's. Wednesday, June 03, 1998 11 :36 AM Page 90 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: A$sist In Project J-25 for: analysi,s of OCSD el¢cttical ,systems. Division 820 Task Q1 Q2 Q3 Q4 lead Staff Lead Division ~ Critical Provide quarterly Process • • • ~ Valenzuela, 820,720 D Desired Engineering support to Shubik Engineering, O&M, and the contractor for systems analysis. Wednesday, June 03, 1998 11 :36 AM Page 91 of 126 Milestone Collect and provide data to identify electrical components of OCSD. Oversee consultant to ensure accuracy. t_ L-L._ L_ l-L-L_ORc:,JE ~NT!_.._\Nl'__,..J1o~TR-r-,.l __J ~ __J __) __J _J STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: lntegrat,d ED'!_erg~pcy Responae Pl~m:'ling. Division 840 Task --Q1 Q2 Q3 Q4 Lead Staff Lead o· ~ Critical Assist the Training Department • • • ~ Finias. 830,840,870 Necessary training for D Desired in training staff to assure Heinz, general staff and teams effective response to potential Zorzynski should be complete by 4th I ERP emergencies. Quarter. Wednesday, June 03, 1998 11:36 AM Page 92 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Assist Div.J810 in the proclu~tion and dev;elopmer;at of a new SOP !YStem, ' Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Complete needs analysis in • • ~ • Finias, 830,840,870 D Desired partnership with 810. Heinz, Ratledge ~ Critical Full SOP program ready to go • • • ~ Finias, Heinz, 830,840,870 D Desired in 4th Quarter. Zorzynski, Ratledge PROJECT AND/OR OBJECTIVE: Assist H.R in developing new training program. - Division 840 Task Q1 Q2 Q3_Q4 Lead Staff Lead Division ~ Critical Establish critical, mandatory ~ • • • Finias, Heinz, 830,840,870 D Desired and safety training needs by Zorzynski, classification. Ratledge ~ Critical Develop system which allows • ~ • • Finias, 830,840,870 D Desired for a reasonable amount of Heinz, elective training. Zorzynski Wednesday, June 03, 199811:36AM Page 93 of 126 Milestone Needs Analysis compiled by 3rd Quarter. Full program by 4th Quarter. ~ Milestone In place at end of 1st Quarter. In place at end of 2nd Quarter. L__ t__ L__ L_ L-L-L--=>~E <L,....,:N~Nr~oN-.::nJTR~ __J __J _J _J __J _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: rMMS develOpmerit and expanded use. ~ Division 840 Task 01 02 03 04 Lead Staff Lead Di •-• Mil ~ Critical Operations staff from Div. 830, ~ • • • Finias, Heinz, 830,840,870 By the end of 1st Q the D Desired 840, 870 to use CMMS Zorzynski CMMS timekeeping timecards and timecard system should be working information to be input into for Operations. ~ Critical Operations staff are to assist • • • ~ Finias, Heinz, 830,840,870 By the end of 4th Q the D Desired with the development of Zorzynski procedures stored and hazardous energy control used in CMMS should be procedures. commonly used. PROJECT AND/OR OBJECTIVE: I Implementation of DART Phase IV. Division 840 Task ----91 Q2 Q3 Q4 Lead Staff Lead o· ·-• Milest ~ Critical Area Team Development and • ~ • • Cook, 830,840,870 Teams -Rotational D Desired Formation. Finias1 Leadership by 2nd Heinz, Quarter. ~ Critical Develop Cross Training • • • ~ Cook, 830,840,870 Have Pilot program by 3rd D Desired program for Operations Ratledge, Quarter, full program by between Plant 1 and Plant 2. Finias 4th Quarter. Wednesday, June 03, 1998 11 :36 AM Page 94 of 126 ~ Critical D Desired Wednesday, June 03, 1998 11 :36 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Develop and form Operational • ••~ Finias, 830,840,870 and Maintenance Teams by Heinz, area to more effectively Zorzynski complete work. Page 95 of 126 ' --- The Teams should be formed in the 1st Q and by 4th Q should be effectively completing work. L_ L-L._ l_ L_ L-~ORC, ""~E (:.:JNT..-.:_\NL ... ..JIOL.....STli..-.J STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: IJ-42 PlanfAutotnation Project Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead D _j - ~ Critical Operations staff will provide • • • ~ Cook, Heinz, 830,840,870 D Desired support assistance and input to Finias, the J-42 plant automation Zorzynski project. Wednesday, June 03, 1998 11:36 AM Page 96 of 126 __J __j __J __l _J -- Operations will provide input and staff through all 4 quarters to support the project. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: r•nt 2 Tltl8 )( lmplemen1ation. Division 840 ---Task Q1 Q2 Q3 Q4 Lead Staff Lead Division • ~ Critical Assist the Air Quality Division • ~ • Cook, 840,870 D Desired with the revision of forms and Heinz, records as required under title V. Zorzynski ~ Critical Assist the Air Quality Division • • ~• Heinz, 840,870 D Desired with the training of Operations Zorzynski1 staff in areas pertaining to Title Ratledge V. Wednesday, June 03, 1998 11 :36 AM Page 97 of 126 ,..-- i..,_.._._; .____} Milest - Revised record forms must be in place by implementation of Title V. Plant 2 operations staff must be trained prior to implementation ofTitle V. L..:. L-L-L._ L-f -L-)~E <L....N~Nlt......JON~TR...,J STRATEGIC GOALS Fiscal Year 1998-99 LEVEL OF SERVICE __j PROJECT AND/OR OBJECTIVE: rdo• Elitnlnation Program. Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead o•-•~• • ~ • • ~ Critical Develop Odor Elimination Finias, ,r1r, 830,840 D Desired Report which describes plant Heinz, ·(•- odor sources and suggests Odor Control corrective measures. ~ Critical Develop and implement • • ~• Finias, Odor 830,840 D Desired transitional plan to deal with Control Team odors until corrective measures are complete. Wednesday, June 03, 1998 11 :36 AM Page 98 of 126 _.J __j __J _J _J Mil - Complete report by start of 2nd Quarter. Plan should be implemented by start of 3rd Quarter. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE A'ssjst,vith development of training for-:the 1Mechanic_a:1 Di~isidn to meet the DART r:.einverition recommendations. -- Division 850 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Develop the reinvention training ~ • • • Watson, 850,520 Report defining training D Desired requirements for the Josway, requirement for the Mechanical Division. Wheeler Mechanical Division. ~ Critical Define the course curriculum • ~ • • Watson, 850,520 Identify courses to be D Desired and develop training program Josway, conducted in third and for fiscal year 1998-99. Wheeler fourth quarter of fiscal year 1998-99. ~ Critical Conduct Intra-Divisional training • • • ~ Watson, 850,520 Verification of course D Desired for the Mechanical Division. Josway, completion. Wheeler PROJECT AND/OR OBJECTIVE: Cootlnue Ha~rijo_u, J:n~rgY, Control Proce'.dure O'"vel9pment Prognim~ --~ Division 850 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Assign Hazardous Energy ~ • • • Watson, 850,860 Complete first 75 D Desired Control procedure development Ramey, procedures. to area teams. Develop 75 Wheeler procedures each quarter. Wednesday, June 03, 1998 11 :36 AM Page 99 of 126 •_-....... ~ t ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired ORf --JE ( . .NT\. __ ..\NI"~_. -~ION-._.JTR-,--.~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Assign second quarter • ~ • • Watson, 850 procedure development. Ramey, Wheeler Assign third quarter procedure • • ~ • Watson, 850 development. Ramey, Wheeler Assign fourth quarter • • • ~ Watson, 850 procedures for development. Ramey, Wheeler PROJECT AND/OR OBJECTIVE: __, --' Complete second set of 75 procedures. Complete third set of 75 procedures. Complete fourth set of 75 procedures. Develop neec;ts assessment and policies 1nd procedure~ for imp~ementation of Ass.et Management Program. ;;J ~-'l' --;\C - Division 850 Task Q1 Q2 _Q3 Q4 Lead Staff Lead Division Milestone ~ Critical Select team to evaluate ~ • •• Jones, 850,860 Team Roster and Asset D Desired components to be implemented Watson, Management task list with and data required to implement Ramey associated Gantt charts Asset Management Program. developed. ~ Critical Evaluate requirements to make • ~ • • Watson, Key, 850,860 Complete report D Desired changes/additions to CMMS for Harris, Burrill, identifying resource implementation of Asset Lebrun requirements for Management. implementation of the Asset management Wednesday, June 03, 1998 11 :36 AM Page 100 of 126 ~ Critical D Desired Wednesday, June 03, 1998 11 :36 AM Develop policies and procedures for Asset ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE • • • ~ Watson, Key, 850,860 Harris, Ramey, Management Program. Burrill, Lebrun Page 1()1 of 126 L.,___} . --------1 ! --··\ ...__.___._; Complete set of policies and procedures for Asset Management Program. ~. ,:>R{ -. ~;E C -,NT',. _ ~,NI",_ . _JQN-._. JTR._ ,__; ~ _J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Assist with d~velopment of •traioi"g for-Ute-Instrumentation-Electrical Division to meet the DART reinvention recommendations • ..... ,,. ___ ~----------- Division 860 Task Q1 _g2 QJ Q4 Lead Staff Lead Division Milestone ~ Critical Develop the reinvention training ~ • • • Ramey, 860,520 Report defining training D Desired requirements for the Josway, requirements for the Instrumentation-Electrical Thompson Instrumentation-Electrical Division. Division. ~ Critical Define the course curriculum • ~ • • Ramey, 860,520 Identify courses to be D Desired and develop training program Josway, conducted in third and for fiscal year 1998-99. Thompson fourth quarter of fiscal year 1998-99. ~ Critical Conduct Intra-Divisional training • • • ~ Ramey, 860,520 Verification of course D Desired for the Instrumentation-Josway, completion. Electrical Division. Thompson PROJECT AND/OR OBJECTIVE: Continue with Hazardous En'3rgy Control Procedure Development Program. -- -I ~ Division 860 Task Q1 Q2 QJ Q4 Lead Staff Lead Division Milestone ~ Critical Assign Development of ~ • • • Ramey, 860,530 Complete first 75 D Desired Hazardous Energy Control Watson, procedures. Procedures to area teams. Charette Develop first 75 procedures. Wednesday, June 03, 1998 11 :36 AM Page 102 of 126 ~ Critical 0 Desired ~ Critical 0 Desired ~ Critical 0 Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Assign second quarter • ~ • • Ramey, 860,530 procedure development. Charette, Cardona Assign third quarter procedure • • ~ • Ramey, 860,530 development. Charette, Cardona Assign fourth quarter • • • ~ Ramey, 860,530 procedures for development. Charette, Cardona PROJECT AND/OR OBJECTIVE: Develop Computeri.Zed Maintenance Management System Policies a~d Proced~res. ---- - ·-~ ~ - Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Select a team to develop ~ • • • Jones, Tucker, 860,850 0 Desired policies and procedures for the Ramey, Computerized Maintenance Watson Management System. ~ Critical Evaluate the CMMS for • ~ • • Tucker, CMMS 860,850 0 Desired changes required to meet the P and P Team intent of the DART reinvention recommendations. Wednesday, June 03, 1998 11 :36 AM Page 103 of 126 Complete second set of 75 procedures. Complete third set of 75 procedures. Complete fourth set of 75 procedures. Milest Team formed. Complete report on CMMS ability to meet reinvention requirements. t_ t_ L. L_ l_ L-L-ORL...:.JE L.:.JNT!.....-\Nl~IO~TR..,_,J STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE ~ Critical Develop policies and • • • ~ Tucker,CMMS 860,850 • Desired procedures for the use of the P and P Team CMMS based on DART reinvention requirements. Wednesday, June 03, 1998 11 :36 AM Page 104 of 126 \ ~ _J ___l _J __J _J Completion of policies and procedures for CMMS. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: 1'Asslst Engi~eering .w.ith as-built and ~gg,ng process for.•the ijei~ve~tio1r~utornation project (J-42). .. Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Select and assign division staff ~ • • • Ramey, 860,720 D Desired to assist with as-built process Charette, associated with J-42. Cardona ~ Critical Assist Engineering & • • • ~ Ramey, 860,720 D Desired Consultant with walk down and Charette, tagging of plant facilities during Cardona as-built process. PROJECT AND/OR OBJECTIVE: Assist Engi.:ieering wit~ tl:Je· Electrical Studies Project, J-25-4. --• C - Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Select and assign division staff ~ • • D Ramey, 860,720 D Desired to assist with data collection for Charette, J-25-4 Electrical Studies Project. Cardona ~ Critical Assist Engineering & D • • ~ Ramey, 860,720 D Desired Consultant with data collection Charette, associated with J-25-4. Cardona Wednesday, June 03, 1998 11 :36 AM Page 105 of 126 ., , Milest Team assigned to J-42 project. I Completion of As-Built drawings and tagging for assigned areas. I 7- .. - Milestone Team assigned to J-25-4 Electrical Studies Project. Completed data collection I records as required by the project. I L-L-L.. L_ L-L-LORCJE L.:JNT:...__\Nl~ION-JTR..--.J __J -.J _J _J -.J _ _) STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING PROJECT AND/OR OBJECTIVE: Coordinate Agency Strategic Plan ~od .Division 880 Special Projects. Division 880 Task Q1 Ql Q3 Q4 Lead Staff D Critical Review Strategic Plan ~ • • • Brown ~ Desired documents from COM. Torres D Critical Consult with Engineering • ~ • • Brown ~ Desired Department to review Strategic Torres Plan. D Critical Develop short-and long-range • • ~ • Brown ~ Desired R&D plans to meet Strategic Torres Plan needs. PROJECT AND/OR OBJECTIVE: Evaluation of Nox and voe Emissions ,from CGS engines. -----··""' Division 880 Task -----Qi_ Q2 Q3_Q4 Lead Staff D Critical Prepare Scope of Work and ~ • • • Torres ~ Desired RFP. Kogan Wednesday, June 03, 1998 11 :36 AM Page 106 of 126 Lead D'-·L• 880 880 880 880 880 880 - Lead Divis' 880 Milest -- Documents reviewed. List of R&D needs to meet Strategic Plan goals drafted. R&D plans chronologically ranked. ~.. -----= , . Milest Prepare and issue Scope of Work and RFI and send to consultants. D Critical ~ Desired D Critical ~ Desired • Critical ~ Desired Wednesday, June 03, 1998 11 :36 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 RESOURCE PLANNING Evaluate RFP and choose a • ~ • • Torres 880 consultant. Kogan Implement field work. • • ~ • Torres, Kogan, 880 Jones, 880 Zorzynski 860 Prepare report on results of • • •~ Torres 880 study. Kogan Page 107 of 126 The consultant is chosen and P.O. released. Complete field work consistent with Scope of Work. Report completed. r_ ,OR . _ 3E (_ _ .JNT:. _.,~NI.-.• AOI\ _,3TR:.~ .~ STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE PROJECT AND/OR OBJECTIVE: Develop writt~'! P,r:ocedLJres·and prov!de training to O&M field staff on the TitleY operating pennit. ~· ·--- Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Identify additional procedures ~ • •• Ahn 880 D Desired and modifications to existing procedures that are needed. ~ Critical Develop air quality compliance • ~ • • Ahn 880 D Desired handbook for Plant 2. ~ Critical Provide training to Plant 2 O&M • ~ • • Ahn, Ratledge 880,830 D Desired field staff. ~ Critical Develop air quality compliance • • • ~ Ahn 880 D Desired handbook for Plant 1. Wednesday, June 03, 1998 11 :36 AM Page 108 of 126 .~ J Milestone Complete revision of existing procedures and develop new ones as needed. Provide completed air quality compliance handbook to Plant No. 2 O&M field staff. Prepare training materials, schedule and complete training. Provide completed air quality compliance handbook to Plant No. 1 O&M field staff. ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Conduct full-scale Primary Effluent Filtration testing. Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Project Planning. ~ • •• Brown 880 ~ Desired Finias 830 Haynes 720 D Critical Installation of fuzzy filter. • • ~ • Brown 880 ~ Desired Finias 830 Haynes 720 D Critical Evaluation of Filter • • • ~ Brown 880 ~ Desired Performance. Finias 830 Haynes 720 PROJECT AND/OR OBJECTIVE: Conduct large-scale Microfiltration Test Program. - Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Complete Phase 1 field work. ~ • •• Brown 880 i;zJ Desired Finias 830 Wednesday, June 03, 1998 11 :36 AM Page 109 of 126 Milestone Scope of Work, Test Plan and Job Plan prepared. Issue Purchase Order, prepare documentation, complete installation. Samples and data collected are consistent with Test Plan. -· ~ a ~- Milestone Prepare technical memorandum on results of Phase 1 testing. 1• ' -I._, • Critical ~ Desired D Critical ~ Desired r__ ,OR.~ UJE (-· JNT~~ -~\N[ __ JOf\,, 3TR_ --~ STRATEGIC GOALS Fiscal Year 1998-99 APPROPR~TETECHNOLOGY Complete Phase 2 field work. • ~ • • Brown 880 Finias 830 Complete Phase 3 field work. • • • ~ Brown 880 Finias 830 PROJECT AND/OR OBJECTIVE: Demonstrate H2S sensors in trun~lines to automate H202 chemical addition. , Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ • • • D Critical Plan for testing of Vapex Dao, Kogan, 880,860 ~ Desired monitors. Lebrun D Critical Install monitor in trunkline. • ~ • • Dao, Kogan, 880,860 ~ Desired Lebrun D Critical Start-up and evaluate • • ~• Dao, Kogan, 880,860,630 ~ Desired performance of monitors. Lebrun Wednesday, June 03, 1998 11 :36 AM Page 110 of 126 _ _, j J Prepare technical memorandum on results of Phase 2 testing. Prepare final project report. Milest - Scope of work, Job plan, and test plan completed. Monitors installed and operable. Complete field work evaluation. D Critical Complete report and ~ Desired recommendations. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY • • ~• Dao, Kogan 880 Develop a comprehensive Air qu~tity Information Management System (AIMS). I Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Prepare request for proposal. ~ • • • Ahn 880 ~ Desired D Critical Develop a strawman of final • ~ • • Ahn 880 ~ Desired system to determine the level of program customization that will be needed. D Critical Implement customization of the • • ~ • Ahn 880 ~ Desired system. D Critical Populate the system with data. • • • ~ Ahn 880 ~ Desired Wednesday, June 03, 1998 11 :36 AM Page 111 of 126 Complete written report on success or failure of monitor. Milestone Prepare and send out RFP and select consultant(s). Purchase an off-the-shelf program. Prepare report on recommended customizations. Complete customization of the system. Complete population of system with historical data. [._ L-L_. L_ D Critical ~ Desired L-. ,L._. L-DRLJE L.....;NT~Nl~ON __ JTR~ STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Complete development of the D • D ~ Ahn, Swindler 880,470 system. _j PROJECT AND/OR OBJECTIVE: Ev-aluate performance of the carbon -absorber. Division 880 Task Q1 Q2 Q:t Q4 Lead Staff Lead 01•-• D Critical Plan the test program. D ~ • • Dao, Parker, 880,730,840 ~ Desired Heinz D Critical Install test facility. • ~ DD Dao, Parker, 880, ,840, 730 Heinz ~ Desired D Critical Start-up and monitor the • • • ~ Dao, Kogan, 880,840 ~ Desired performance of the carbon Heinz absorber. Wednesday, June 03, 1998 11 :36 AM Page 112 of 126 _J ___J _J __, __) Load customized and populated system onto District's platform. Mil Complete test plan, locate site, complete job plan. Contract with vendor, complete installation. Successfully start-up the equipment, collect samples, and monitor performance consistent with plan. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Evalu..ate sulfµr monitQrs for cpntin.uous monito.ring of digester gas. -,,. L • •- Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Divis' • Critical Complete evaluation of ~ • • • Kogan 880 ~ Desired Continuous Sulfur Monitors (CSM) including cost efficiency. • Critical If the department test was D @ DD Dao 880 @ Desired successful, purchase an Kogan approved CSM. D Critical Design and contract for D • @ • Dao ~ Desired installation of CSM at both Kogan 880 Plants. Lebrun 860 D Critical Install CSM at both Plants. D D •~ Dao 880 ~ Desired Kogan 880 Lebrun 860 I Wednesday, June 03, 1998 11 : 36 AM Page 113 of 126 ... -·~ - Milest Prepare evaluation summary and report with recommendation on whether a CSM should be purchase. Prepare Job Plan, negotiate the price and purchase the CSM. Complete documentation and select bids. CSM installed at Plants 1 and 2. l-L-L.... L_ l_ -L_. ~Ri.,..__JE c__;NT~Nl~O~T~ _,J _J __] __J _J -_ _) STRATEGIC GOALS Fiscal Year 1-998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: ~eplacement of CGS CEMS. Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest ~ Critical Complete planning of PEMS ~ • • D Torres 880 Complete Job Plan and D Desired installation on one CGS engine Kogan 880 SOW. Select Consultant. at Plant No. 2. Zorzynski 870 Obtain SCAQMD buyoff on approach. ~ Critical Install PEMS on one engine at • ~ • • Torres, Kogan, 880 Installation complete. D Desired Plant No. 2. Jones, 880 Documentation complete. Zorzynski 860 SCAQMD acceptance obtained. ~ Critical Plan PEMS installation on four • • ~ • Torres 880 Complete Job Plan. D Desired remaining CGS engines at Kogan 880 Complete SOW. Select Plant No. 2. Jones 860 Consultant. Obtain SCAQMD buyoff of approach. ~ Critical Initiate installation of PEMS on • ••~ Torres 880 Contract awarded. Field D Desired four remaining CGS engines at Kogan 880 work has begun. Plant No. 2. Jones 860 Wednesday, June 03, 1998 11 :36 AM Page 114 of 126 ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: Chatactetization of plant odor sources: odor, sul~de, c;orrosio11 control team. -- Division 880 Task 01 ai 03 Q4 Lead Staff Lead Division ~ • ~ Critical Develop corrective action item • • Dao, Finias, 880,830,840 D Desired for highest ranking odor Heinz sources. ~ Critical List odor sources and prioritize ~ • • • Dao, Finias, 880,830,840 D Desired problem areas for both Plant 1 Heinz and 2. ~ Critical Categorize corrective actions • ~ • • Dao, Finias,· 830,40,60,80 D Desired as: (1.) Capital project (2.) Heinz, Jones maintenance project (3.) operational/administrative. ~ Critical Implement all feasible • • • ~ Dao, Finias, 880,830,840 D Desired operational/administrative Heinz actions. Develop schedule/budget for all Wednesday, June 03, 199811:36 AM Page 115 of 126 Milest, -- Complete written action item report. Complete mapping of odor source list. Rank odors as category 1,2, or 3. Complete written report. Operational/administrative items on list completed. Budget submitted for capital/maintenance items. - PROJECT AND/OR OBJECTIVE: OR: .. -JE G,. __ ,NT~. --~Nr',, .~ION .,,.JTR,v I; STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION Characterize the suJfide· levels in tile s~w.er truok syste.m and provide technical me~otandum report on findings. . - --. ...:·. -! ... _. Division 880 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milesto ~ Critical Prepare plan to characterize ~ • • • Velasco, 880,420,640 Complete written plan. D Desired H2S levels in eleven main trunk Arhontes, interceptors. Benzie ~ Critical Conduct liquid and air phase ~ • • • Velasco, 880,420 Prepare report with H2S • Desired sulfide modeling in the Miller Arhontes levels in these trunk Holder, Euclid, Coast and sewers. Bayside Drive trunk sewers. ~ Critical Conduct field activities; run • ~ • • Benzie, 640,880 Samples collect and D Desired sulfide odor model. Velasco analyzed and model developed and calibrated. ~ Critical Compile and evaluate H2S data. • • • ~ Velasco 880 All data entered into D Desired database. Complete analysis. ~ Critical Draft technical report on results • • • ~ Velasco, 880,420,640 Draft report finalized . D Desired of assessment. Arhontes, Benzie Wednesday, June 03, 1998 11 :36 AM Page 116 of 126 ---J I ·-· PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION D8cvelQP. ~-~or cont1col technology clea'ring house aod plan for collection system odor control ,<!e,,mqosqaijon .PrO'ject ,., --'"--···-· -_.___ ·-~ .. ~ t. r Division 880 Task --Q1 Q2 QJ Q4 Lead Staff Lead Division Milest D Critical Survey OCSD for information ~ • • • Velasco, Dao 880 Prepare survey, collect ~ Desired on odor control products and completed surveys and technology. compile data. D Critical Collect information from • ~ • • Velasco, Dao 880 Prepare RFI and distribute ~ Desired vendors and other POlWs. to vendors. Compile information received. D Critical Develop cataloging and filing • ~ • • Velasco, Dao 880 Develop written cataloging ~ Desired system for odor control procedures and file all technologies. existing information. D Critical Develop written criteria to • • ~ • Velasco, Dao, 880,420,640 Written procedures ~ Desired review applicability and Arhontes, developed. Assemble appropriateness of odor Benzie review team rank and technologies to our facilities. categorize technologies. D Critical Plan a demonstration project of • • • ~ Velasco, Dao, 880,420,640 Select highest ranking ~ Desired the most promising odor control Arhontes, technologies, solicit technologies. Benzie participation, prepare job plan and scope of work. Wednesday, June 03, 1998 11 :36 AM Page 117 of 126 l,__ L-. L.. L_ L-I L-ORf --.JE <'--.,:NT;....._!\Nl,~O~T~ STRATEGIC GOALS _ _j - Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION PROJECT AND/OR OBJECTIVE: logor slpff-wastehauler station. Division 880 Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Di •-• ~ Critical Plan project and establish • ~ • • Torres, Dao, 880,30,50, 640 D Desired contract with consultant. Benzie, Dunn ~ Critical Complete the study and • • ~ • Dao, Benzie, 880,640 D Desired generate recommendations. Velasco ~ Critical Develop project budget scope • • • ~ Dao, Torres 880 D Desired and schedule for implementing recommendations. PROJECT AND/OR OBJECTIVE: IPh;,se II cor,oslon ass!>SSll)ent ~ !if,ul Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead o•-_._ • ---- ~ Critical Establish contract with ~ • • • Dao, Torres 880 D Desired consultant. Wednesday, June 03, 1998 11 :36 AM Page 118 of 126 _J _J __J ___J c _ _j Complete scope of work and job plan. Prepare RFP. P.O. approved. Complete study and generate written report and recommendations. Prepare report to Engineering. Mil ---- Purchase order approved. ~ Critical D Desired ~ Critical D Desired ~ Critical D Desired Wednesday, June 03, 1998 11 :36 AM ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION Conduct project planning tasks. ~ • • • Dao, Cook, 880,830,840,85 Finias, Jones 0 Complete work and generate • • ~• Dao, Cook, 830,40,50,80 written report with Finias, Jones recommendations. Develop project budget and • • • ~ Dao, Torres 880 scope for implementing recommendations. Page 119 of 126 Develop scope of work. Prepare RFP. Complete job plan. Complete work, generate written report with recommendations. Submit CORF item in 1999-2000 budget. 7% Does not Include: % of FTEs Dedicated to Work Type INFORMATION TECHNOLOGY DEPARTMENT 4% 0.6 FrEs Uncompensated Overtime A~OlONH~31 NOil Vll\l~O.:INI • Core Business Strategic Goals • Unplanned Non-Discretionary Events •Unplanned Discretionary Events L-(_ L,__ I --• .._ ,.L_ L..-::>R.l-.;E C..-...:NT~NF~O~TR·, -. ' STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY __J PROJECT AND/OR OBJECTIVE: 1~ddl'8SS •S8Cl!fl&y iSSUe,$. Division 930 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division D Critical Fire Alarms, CCTV and • ~ • • Castillo 930 ~ Desired Security systems capabilities incorporated into the IERP. • Critical Integrate the Fire, CCTV and • •~• Castillo 930 ~ Desired Security systems on a centralized console. • Critical Deploy integrated security • • • ~ Castillo 930 ~ Desired consoles at Plant 1 Control Center and Plant 2 Operations. PROJECT AND/OR OBJECTIVE: !Begin Year 2000 upgrade. Division 930 Task QL_Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Survey Office Automation ~ • • • Herrera 930 • Desired servers and network backbone components. Obtain Y2K- compliant software. Wednesday, June 03, 1998 11 :36 AM Page 120 of 126 _J __J _J _J ~_J Milestone IERP updated, Perform demonstration. Consoles in place. Milestone Results document published and upgrades on site. ~ Critical D Desired ~ Critical D Desired ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Install upgrades as required. • ~ •• Herrera, 930 Dumity Where feasible, perform "roll • • ~ • Herrera, 930 over" testing on the servers and Dumity network backbone components. PROJECT AND/OR OBJECTIVE: IContin\N> Netwo,t< Backbone upgrade. Division 930 Task Q1_Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Write/review integration plan ~ • •• Dumity 930 D Desired including Plant Automation. Specify and order hardware. ~ Critical Build/populate the Network • ~ • • Dumity 930 D Desired Testing Lab. Configure Transcend to monitor critical network areas. ~ Critical High-speed, interplant link • • ~ • Dumity 930 D Desired hardware installed. Link and link redundancy tested. Wednesday, June 03, 1998 11 :36 AM Page 121 of 126 Upgrades in place. Test results published. Milest Plan completed and hardware ordered. Lab built, Transcend in use. Link in use. L-~ ~ Critical D Desired L... I ·-L_ <L --L-:)Rl, __ :.:,E c............;NT'L...).Nl"......lON,,""_,_ .JTR'._.) STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Backbone components tested • • • ~ Dumity 930 and installed. Network maps finalized. __J PROJECT AND/OR OBJECTIVE: I Develop lntern8t/lntranet Division 930 D Critical ~ Desired D Critical ~ Desired Task Overall requirements finalized. Contractor specifications completed. Interview contractors and receive bids. PROJECT AND/OR OBJECTIVE: llnst,ill, new ~Ire Alarm ... Division 930 ~ Critical • Desired Wednesday, June 03, 1998 11 :36 AM Task Building Fire Alarm panels are installed, tested and functioning. Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ DOD Herrera 930 • ~DD Herrera 930 Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ DD • Castillo 930 Page 122 of 126 _J ~ _J __] _J Project completed. Milestone Specification published. Contract awarded. Milestone Fire Marshall sign off. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY Develop and ·implement Data Warehouse architectures. " r.i. Division 940 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Define the Business Information ~ • • • Swindler 940 D Desired Requirements and the Detailed Project Definition. ~ Critical Design, develop, and • ~ • • Swindler 940 D Desired implement the Asset Management Data Warehouse. ~ Critical Design, develop, and • • ~• Swindler 940 • Desired implement the Operational Data Store and the Enterprise Wide Data Warehouse Infrastructure. ~ Critical Initiate the Wastewater • ••~ Swindler 940 D Desired Treatment Data Warehouse. Wednesday, June 03, 1998 01:22 PM Page 123 of 126 Milest, Detailed Work Breakdown Schedules. Asset Management Decision Support Tool in production. Implementation of the Enterprise Wide Data Warehouse Infrastructure. Design of Wastewater Treatment Decision Support Tool. 'l ',i L-L.._: L_._ L_ L-.. PROJECT AND/OR OBJECTIVE: IAdc!,ress,Year 2000 date problem. • -~R~E ~T~Nl~ON-cnJTRrurl STRATEGIC GOALS Fiscal Year 1998-99 HEAL TH & ENVIRONMENT PROTECTION _j Division 940 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division ~ Critical Risk-Based Analysis. ~ ••• John Swindler 940 • Desired ~ Critical Inventory and Compliance • ~ • • Swindler 940 D Desired Analysis. ~ Critical Initiate Remediation and • • ~ • Swindler 940 • Desired Testing. ~ Critical Initiate Contingency Planning. • • • ~ Swindler 940 • Desired Wednesday, June 03, 1998 01:22 PM Page 124 of 126 _j __J __J __J __J Mllest Prioritized list of mission critical systems and subsystems. Detailed inventory of mission critical embedded systems and software. Initial establishment of compliance and readiness. Detailed breakdown of remediation and testing tasks. First draft of Contingency Plans. PROJECT AND/OR OBJECTIVE: ORANGE COUNTY SANITATION DISTRICT STRATEGIC GOALS Fiscal Year 1998-99 EFFECTIVE & EFFICIENT WORKFORCE Set up c:entral servers to hold all networked, in-plant Programmable Lqg[c .Co,ntroller programming for sec_.urity and maintenance purpo$es. . _ . .. Division 950 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone D Critical Write and implement the • • ~ • Thompson, 950 Procedures written and ~ Desired Programmable Logic Controller Steiger, implemented by Plant software control procedures. Welman Automation and 1/E Maintenance. D Critical Install Secureworx servers and • • ~ • Thompson, 950 Secureworx servers ~ Desired archive all current Steiger, installed and connected to Programmable Logic Controller Welman the In-Plant data highways. programming. Wednesday, June 03, 1998 11 :36 AM Page 125 of 126 0-.t I i • , • 1 ~Rh .... ~E C:-..,...:·NT\ ..... "Nr1·"' .10N· ..,i~TR1-w ,~! STRATEGIC GOALS Fiscal Year 1998-99 APPROPRIATE TECHNOLOGY PROJECT AND/OR OBJECTIVE: Repl~c, the Distn~i §GADA/PLC DaJab~se M~nagement Software "U-graft:" Division 950 Task --Q1 Q2 Q3 Q4 Lead Staff D Critical Develop a detailed specification D ~ • • Thompson, ~ Desired outlining the performance Webster, characteristics of new SCADA Halverson software. D Critical Receive the completed program • • • ~ Thompson, ~ Desired and implement the program on Webster, all six SCADA servers. Halverson PROJECT AND/OR OBJECTIVE: Lead Division 950 950 ' Upg~de-•tl'Je P1,1rppstation SCADA serv~r .. h~rdw~re to ·accommodate e~P,An'ded coofrel capability. ··-~ .. ~--• -· ~ -- Division 950 Task Q1 Q2 QJ Q4 Lead Staff Lead Division • Critical Upgrade the pump station ~ • • • Thompson, 950 ~ Desired SCADA server hardware to Halverson, provide higher capacity warm Webster standby capability. Wednesday, June 03, 199811:36 AM Page 126 of 126 J Milestone Specification complete. Program received and implemented on servers. -. ' Milestone Hardware installed and connected to the network. Orange County Sanitation District (714) 962-2411 mailing address: P.O. Box 8127 Fountain Valley, California 92728-8127 street address: I 0844 Ellis Avenue Fountain Valley, California 92708-7018 OCSD Sll.4/98 { June 10, 1998 Adoption of Class I and Class II Permit User Fees Action Adoption of Revised Connection Fee Schedule Action Extension of Declaration of Intent re COPs Action Series "C" COP Reserve Fund Investment & Arbitrage Action Adopt Class I and Class II Permit User Fees Action Adopt Revised Connection Fee Schedule Action DART Final Report Information NONE SCHEDULED Adoption of DART Adaptive Workforce Compensation Action Additional Deferred Comp Plan (Section 401 a) Action General Liability Insurance Program Action Multi-Year Renewal Proposal & Rate Reductions Action CSDOC e P.O.Box8127 e FountainValley,CA 92728-a127 e (714)962-2411