HomeMy WebLinkAbout1998-06-10In tha Office oft h, C[tH
County Sanitatio" , trlc (s)
,.J i~o(s) lµ/l £!p,?,ll./3uj/
DRAFT
County Sanitation Districts
of Orange County, California
P.O. Box 8127 • 10844 Ellis Avenue
Fountain Valley, CA 92728-8127
Telephone: (714) 962-2411 JUN 2 41998
By _Lp.:...L. K~----MINUTES OF FINANCE,
ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
Wednesday, June 10, 1998, 5:30 P.M.
A meeting of the Finance, Administration and Human Resources Committee of the County
Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on
Wednesday, June 10, 1998, at 5:30 p.m., at the Districts' Administrative Offices.
ROLL CALL
The roll was called and a quorum declared present, as follows:
Committee Directors Present:
John J. Collins, Joint Chair
Jan Debay
Barry Denes
Norman Z. Eckenrode
Mark Leyes
Mark A. Murphy
William G. Steiner
Peer Swan, Vice Joint Chair
Committee Directors Absent :
George Brown, Chair
John M. Gullixson
Thomas R. Saltarelli
Other Directors Present:
Burnie Dunlap
APPOINTMENT OF A CHAIR PRO TEM
Staff Present:
Don McIntyre, General Manager
Gary Streed, Director of Finance
Mike Peterman, Director of Human Resources
Michelle Tuchman, Director of Communications
Greg Mathews, Principal Administrative Analyst
Mike White, Controller
Brad Cagle, Accounting Manager
Steve Kozak, Financial Manager
Terri Josway, Safety & Emergency Response Manager
Ryal Wheeler, Foreman
Lisa Tomko, Human Resources Manager
Lenora Crane, Committee Secretary
Others Present:
Toby Weissert, Carollo Engineers
Chip Prather, Fire Chief, Orange County Fire Authority
Nancy Swanson, Orange County Fire Authority
Director Jan Debay was appointed as Chair Pro Tern in Director Brown's absence.
PUBLIC COMMENTS
No comments were made.
Minutes of Finance, Admin.,~-;id Human Resources Committee
Page 2 :
June 10, 1998
APPROVAL OF MINUTES
The minutes of the May 13, 1998, meeting of the Finance, Administration and Human Resources
Committee were approved as drafted.
REPORT OF THE COMMITTEE CHAIR
Director Debay welcomed representatives from the Orange County Fire Authority who were
present to observe the meeting.
REPORT OF THE GENERAL MANAGER
• At Don McIntyre's request, Terri Josway, Safety and Emergency Response Manager, briefed
the Committee regarding yesterday's Integrated Emergency Response Plan (IERP) exercises.
She advised the Committee that District employees have been trained in various areas of
emergency response such as HAZMAT, search and rescue, damage assessment and
medical. These areas were activated yesterday by simulating an earthquake which caused
fictitious damage at both Plants. Events included two HAZMA T incidents at Plant 2, and fire
and medical incidents at Plant 1. The Fountain Valley and Costa Mesa Fire Departments
responded to Plant 1, and Newport Beach and Huntington Beach Fire Departments
responded to Plant 2. Overall, the response went very well. The fire agencies were very
surprised that this was our first full-scale exercise, and they said we did extremely well. The
fire agencies would like the District to participate in emergency exercises on an annual basis.
Ms. Josway advised that the Evacuation Phase of the IERP will be activated at a later date.
• Communications Director Michelle Tuchman advised the Committee that during these
exercises a call was received from a Times reporter. Reporters monitor radio frequencies of
emergency response vehicles routinely. She explained to the reporter that the District was
participating in an emergency drill, and also that we had participated in an emergency
response drill prior to the El Nino season which turned out to be very beneficial to us.
REPORT OF THE ASSISTANT GENERAL MANAGER
Director Debay advised the Committee that Assistant General Manager Blake Anderson was not
present because he is attending school at Harvard.
REPORT OF THE DIRECTOR OF FINANCE
• Finance Director Gary Streed reminded the Committee that the July meeting is scheduled for
July 15 at 5:30 p.m. It falls on the third Wednesday of the month, a week later that we
normally meet. He advised them to expect to receive their Agenda materials a little later than
normal.
• Mr. Streed advised that he has received some questions about the impact of the recently
announced Merrill Lynch settlement on the Districts. The table contained in the Register
yesterday seemed to be essentially accurate. The gross amount expected to be received by
the District is approximately $27 Million, which will bring us to 90% of what we had in the
bank on December 6, 1994. We have not received the money yet, since it is still subject to
approval by the bankruptcy judge. When received, the money will be placed in the bank
where it was, and will be used to either offset rate increases or future borrowing.
• Minutes of Finance, Admiryd Human Resources Committee 1 Page 3
June 10, 1998
• Mr. Streed reported that a final quote has been received concerning Consent Calendar item
No. 5 regarding renewal of the District's All-Risk Property and Earthquake Insurance. The
final quote is $10,000 less than stated in the Agenda Report. Coverage has been increased
at the same time, with a $300 million limit for General Property Damage, a $200 million limit
for Flood, and a $40 million limit for Earthquake.
• Mr. Streed advised that he and Michelle Tuchman prepared a memo to the Directors
concerning the notice that has been sent out regarding the rate structure change for non-
residential and multi-family units. As of today we have received no phone calls from anyone
affected. The RAC Committee members were sent the same notice and, as of today, we
have received three calls from them and one consultant call.
• In response to a questions from Director Leyes, Mr. Streed advised that the bankruptcy funds
were not included in the recent Reserves Study, since the bankruptcy amount is carried as a
receivable. When the money is collected, it will go back into the different Districts (Zones)
they came out of, and at the same percents that they were at the time of the bankruptcy.
Some of the account names may have changed by now.
REPORT OF THE DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources Mike Peterman advised that there would be no Closed
Session tonight, and he briefly reported on the status of the Supervisory and Professional MOU
negotiations.
REPORT OF THE DIRECTOR OF COMMUNICATIONS
The Director of Communications had no report.
REPORT OF GENERAL COUNSEL
General Counsel was not present.
CONSENT CALENDAR ITEMS (1 -5}
1. FAHR98-45:
3. FAHR98-47:
4. FAHR98-48:
RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF
MAY 1998, AND FORWARD TO THE JOINT BOARDS: The Treasurer's
Report was handed out at the FAHR Committee meeting in accordance with
the Board-approved Investment Policy, and in conformance to the
Government Code requirement to have monthly reports reviewed within 30
days of month end.
Receive and file Employment Status Report
Receive and file the Third Quarter Workers' Compensation and Accident
Report for FY 1997-98.
Minutes of Finance, Admir,...-'~d Human Resources Committee
Page 4 '
June 10, 1998
5. FAHR98-49:
MOTION:
Renew the District's All-Risk Property and Earthquake Insurance Program
for the period June 25, 1998 to June 25, 1999, in an amount not to exceed
$1,020,000.
END OF CONSENT CALENDAR
Moved, seconded and duly carried to approve the recommended actions
for items specified as 1, 3, 4 and 5 under Consent Calendar.
Item No. 2 was removed from the Consent Calendar for individual discussion.
2. FAHR98-46:
MOTION:
Receive and file Certificates Of Participation (COP) Report.
During discussion, on this item, Director Swan questioned why J.P. Morgan
is charging $40,000 more in their remarketing rate than the Distric's other
remarketing agents. Overall for the year, they are 4 basis points higher than
the others.
Action: Staff will contact J.P. Morgan regarding bringing their rates down
and will continue to monitor these rates closely.
It was moved, seconded and duly carried to receive and file
this report.
ACTION ITEMS (Nos. 6 -7)
6. FAHR98-50: That the Joint Boards of Directors recommend approval of the proposed
Operating, Capital, Debt/COP Service and Self-Insurance Budgets for
1998-99 to the consolidated Board of Directors on July 1, 1998, as follows:
Joint Works Operating/Working Capital
Worker's Compensation Self Insurance
Public Liability Self-Insurance
Joint Works Capital Outlay Revolving
Collection System Zone Operating
Collection System Zone Capital Improvements
Debt/COP Service
$45,200,000
$565,000
$335,000
$49,284,000
$10,180,000
$22,904,000
$36,459,000
Gary Streed reviewed the 10 sections of the budget document and pointed
out some of the new information contained in it. The term "zones" replaces
the District designations in order to retain previously established individual
rate schedules. The new District logo is on the front of the document, and
the District's new name is used throughout the document. Mr. Streed and
Don McIntyre answered specific budgeting questions from the Directors
regarding Cash Reserves, Capital Improvement Projects, Debt Service,
Water Management Projects associated with the District's Strategic Plan,
and the Capital Outlay Revolving Fund. The Directors determined from staff
that though capital projects are included in the budget, approving the Budget
does not give staff blanket authority to spend the money. Before any money
can be spent, approval must be obtained through the Standing Committee
Minutes of Finance, Admirr"(ld Human Resources Committee P 1 · Page 5 '
June 10, 1998
MOTION:
7. FAHR98-51:
MOTION:
oversight process. CIP Project Detail Sheets are also provided in the
Budget in Section 8. Discussion took place on some of the line item
projects.
Mike White gave a slide presentation and brief overview of the major budget
areas, proposed budget amounts and briefly reviewed the major projects
included in those budgets and the phases those projects are in.
It was moved, seconded and duly carried to approve staffs
recommendation.
Receive and file 1998-99 Strategic Goals Workplan.
Greg Mathews gave a slide presentation and briefly reviewed the District's
1998-99 Critical Goals, the Workplan Purpose and the Major Development
Steps. Mr. Mathews answered questions from the Committee regarding
the time expended by FTEs working on different work types.
The Committee agreed that the Workplan document was well done and
should be forwarded to the Joint Boards.
It was moved, seconded and duly carried to forward this report to the Board
for their information ..
Director John Collins (JC) and the Committee expressed their congratulations and appreciation
to staff for producing a clear, comprehensive budget document.
Don McIntyre advised the Committee that there is an Ad Hoc Committee Meeting Re the
Strategic Plan scheduled for June 17, 1998, at 5:30 p.m. He especially requested that Director
Eckenrode attend the meeting.
INFORMATIONAL PRESENTATIONS
There were none.
8. CLOSED SESSION
There was no Closed Session.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
None.
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
None.
Minutes of Finance, Admin,~nd Human Resources Committee 'l
• Page 6 •
June 10, 1998
FUTURE MEETING DATES
The next Finance, Administration and Human Resources Committee Meeting is scheduled for
Wednesday, July 15, 1998, at 5:30 p.m.
ADJOURNMENT
The meeting was adjourned at 7:42 p.m.
Submitted by:
~ k~
Finance, Administration and Human
Resources Committee Secretary
\\RADON\DATA1\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\JUNE\6-98MIN.DOC
STATE OF CALIFORNIA ) ) ss.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, I hereby certify that the
Notice and the Agenda for the Finance, Administration and Human Resources meeting held
on June 10, 1998, was duly posted for public inspection in the main lobby of the Districts'
offices on June 3, 1998.
Posted:
By:
IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of June 1998.
Penny Kyle, Secret rv ot: ch of the Boards of Directors of
County Sanitation ·~tri t Nos. 1, 2, 3, 5, 6, 7, 11, 13 & 14
of Orange County, Calif r ia
~ .:3 , 1998, /: 30 A.M.€)
~~
Signature
\\radon\data 1 \wp.dta\fin\21 0\crane\FAHR\FAH R98\J une\C ERTP06-9 8.doc
DISTRIBUTION
FAHR COMMITTEE MEETING PACKAGE
Full Agenda Package 50
Committee 16
& Mailing List
Donald F. McIntyre 1
Blake P. Anderson 1 (3-hole punched)
Dan Dillon 1
Marc Dubois 1
Jeff Esber 1
Ed Hodges 1
Steve Kozak 1
Penny Kyle 2
David Ludwin 1
Greg Mathews 1
Chris Dahl 1
Bob Ooten 1
Mike Peterman 1
Gary Streed 1
Michelle Tuchman 1 (3-hole punched)
Terri Josway 1
Dan Tunnicliff (H.R.) 1
Nancy Wheatley 1 (3-hole punched)
Mike Moore 1
Mike White 1 (3-hole punched)
Ed Torres 1
Cagle, Brad 1
Lisa Tomko 1
Nick Arhontes 1
Gail Cain 1
Bob Geggie 1
Jim Herberg 1
Lenora Crane 1
File 1
Extras 4
Notices and Agenda 12
Posting 1
Jean Tappan (include Mins) 1
Anna Ubaldini 1
Frankie Woodside 1
Patricia Magnante 1
Janet Gray 1
Fawn Elizondo 1
Debra Lecuna 1
Guard Shack (Ed Hodges) 1
Extras 3
Ron Zenk, Dist. 14 Treasurer's Report Only
le
\\RADON\DATA 1 \WP .OTA \FIN\21 0\CRANE\FAHR\DISTRIBUTIONLISTFAHR.DOC
phone:
f714) 962-2411
malling address:
RD. Box 8~27
Fountain Valle~. CA
92728-8127
street address:
10844 Ellis Avenue
Fountain Valley, €A
92708--7018
Member
Agencies •
Glties
Anaheim
Brea
Buena Perk
Cypress
Founa1in Valley
Fuller~n
Huntlngoon Beaoh
lrvitis
La Habra
L-a P.elma
Los 'Alamitos
Newporc Besoh
Orange
PleaentifJ
S~ntll lma
Seal Beach
Smnton
Tilstin
1/illa Pe.rk
Yorba Unda
County ol Orange
Sanitary Districts
Gosr:e Mesa
Gi!r.den Grove
Midway City
Water Districts
Irvine Ranch
~ ~ COUNTY SANITATION DISTRICTS OF •RANGE COUNTY, CALIFORNIA
June 3, 1998
NOTICE OF MEETING
FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, JUNE 10, 1998 -5:30 P.M .
DISTRICTS' ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708
A regular meeting of the Finance, Administration and Human Resources
Committee of the Joint Boards of Directors of County Sanitation Districts
Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be
held at the above location, time and date.
A Public Wastewater and Environmental Management Agency Committed to Protecting the Environment Since 1954
FINANCE. ADMINISTRATION AND HUMAN RESOURCES
COMMITTEE
TENTATIVELY SCHEDULED
MEETING DATES
FAHR Committee
Month Meetings Board Meetings
June June 10, 1998 June 24, 1998
July July 15, 1998 July 1 and 29, 1998
August None Scheduled August 26, 1998
September September 9, 1998 September 23, 1998
October October 14, 1998 October 28, 1998
November None Scheduled November 18, 1998
December December 9, 1998 December 16, 1998
January None Scheduled January 27, 1999
February February 10, 1999 February 24, 1999
March March 10, 1999 March 24, 1999
April April 14, 1999 April 28, 1999
May May 12, 1999 May 26, 1999
June June 9, 1999 June 23, 1999
ROLL CALL
FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
MEETING DATE: June 10, 1998 TIME: 5:30 P.M.
ADJOURN: P.M.
COMMITTEE MEMBERS
GEORGE BROWN (CHAIR) .......................................................... .
JOHN J. COLLINS (JC) ................................................................. .
JAN DEBAY .................................................................................. .
BARRY DENES ............................................................................. .
NORMAN ECKENRODE ............................................................... .
JOHN M. GULLIXSON .•........••....•.•.•......•.•.......•..........•...•.......•••....
MARKLEYES ••.••.••••••••••••••••••••••••••••.••••••••••••••••.•.••.•.•••••..•.••••••••••••
MARK MURPHY ........................................................................... .
THOMAS SALTARELLI ................................................................ .
WILLIAM STEINER ....................................................................... .
PEER SWAN ................................................................................. .
STAFF
DON MCINTYRE, General Manager ............................................... .
BLAKE ANDERSON, Assistant General Manager ••••••.••..........••.•...
CHRIS DAHL, Director of Information Technology •••••..••••............•.
ED HODGES, Director of General Services Administration •••••••••••
DAVID LUDWIN, Director of Engineering ...................................... .
BOB OOTEN, Director of Operations & Maintenance ••.••.•..•..•.••..•..
MIKE PETERMAN, Director of Human Resources ......................... .
GARY STREED, Director of Finance .............................................. .
MICHELLE TUCHMAN, Director of Communications .................... .
NANCY WHEATLEY, Director of Technical Services .................... .
STEVE KOZAK, Financial Manager ............................................... .
MIKE WHITE, Controller ................................................................. .
GREG MATHEWS, Principal Administrative Analyst. .................... .
TERRI JOSWAY, Safety & Emergency Response Manager •.•.•••.•..
MARC DUBOIS, Contracts/Purchasing Manager ........................... .
LISA TOMKO, Human Resources Manager ................................... .
LENORA CRANE, Committee Secretary ........................................ .
OTHERS
TOM WOODRUFF, General Counsel ............................................... __
TOBY WEISSERT, Carollo Engineers ............................................. __
c: Debra Lecuna
Penny Kyle
•
J
AGENDA
REGULAR MEETING OF THE
FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
ROLL CALL
COUNTY SANITATION DISTRICTS
NOS. 1, 2, 3, 5, 6, 7, 11, 13AND 14
OF ORANGE COUNTY, CALIFORNIA
WEDNESDAY, JUNE 10, 1998, AT, 5:30 P.M.
ADMINISTRATIVE OFFICES
10844 Ellis Avenue
Fountain Valley, California 92708
APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
AGENDA
In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72
hours prior to the meeting date and time above. All written materials relating to each agenda item
are available for public inspection in the Office of the Board Secretary.
In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2{b) as an
emergency item or that there is a need to take immediate action which need came to the attention
of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental
agenda posted in the manner as above, not less than 72 hours prior to the meeting date.
PUBLIC COMMENTS
All persons wishing to address the Finance, Administration and Human Resources Committee on
specific agenda items or matters of general interest should do so at this time. As determined by
the Chair, speakers may be deferred until the specific item is taken for discussion and remarks
may be limited to five minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot
have action taken by the Committee except as authorized by Section 54954.2{b).
June 10, 1998
RECEIVE, FILE AND APPROVE MINUTES OF PREVIOUS MEETING
Recommended Action: Consideration of motion to receive, file and approve draft minutes of the
May 13, 1998, Finance, Administration and Human Resources Committee meeting.
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
REPORT OF ASSISTANT GENERAL MAl'JAGER
REPORT OF DIRECTOR OF FINAN_CE
REPORT OF DIRECTOR OF HUMAN RESOURCES
REPORT OF DIRECTOR OF COMMUNICATIONS
REPORT OF GENERAL COUNSEL
CONSENT CALENDAR ITEMS
!All matters placed on the consent calendar are considered as not requiring discussion or further explanation and
'unless any particular item is requested to be removed from the consent calendar by a Director, staff member or
member of the public in attendance, there will be no separate discussion of these items. All items on the consent
calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions
included on the consent calendar. All items removed from the consent calendar shall be considered in the regular
order of business.
Members of the public who wish to remove an item from the consent calendar shall, upon recognition by the chair,
state their name, address and designate by number the item to be removed from the consent calendar.
The Chair will determine if any items are to be deleted from the consent calendar.
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
1. FAHR98-45: Receive and file Treasurer's Report for the month of May 1998:
The Treasurer's Report will be handed out at the FAHR Committee
meeting in accordance with the Board-approved Investment Policy, and in
conformance to the Government Code requirement to have monthly reports
reviewed within 30 days of month end.
-2-
i
June ~o. 1998
2. FAHR98-46: Receive and file Certificates of Participation (COP) Monthly Report.
3. FAHR98-47: Receive and file Employment Status Report.
4. FAHR98-48: Receive and file the Third Quarter Workers' Compensation and
Accident Report for FY 1997-98.
5. FAHR98-49: Renew the District's All-Risk Property and Earthquake Insurance Program
for the period June 25, 1998 to June 25, 1999, in an amount not to exceed
$1,020,000.
END OF CONSENT CALENDAR
Consideration of items deleted from Consent Calendar, if any.
ACTION ITEMS
6. FAHR98-50: That the Joint Boards of Directors recommend approval of the proposed
Operating, Capital, Debt/COP Service and Self-Insurance Budgets for
1998-99 to the consolidated Board of Directors on July 1, 1998, as follows:
7. FAHR98-51:
Joint Works Operating/Working Capital
Worker's Compensation Self Insurance
Public Liability Self-Insurance
Joint Works Capital Outlay Revolving
Collection System Zone Operating
Collection System Zone Capital Improvements
Debt/COP Service
(Gary Streed -30 minutes)
Receive and file 1998-99 Strategic Goals Workplan.
(Greg Mathews -20 minutes)
INFORMATIONAL PRESENTATIONS
None.
-3-
$45,200,000
$565,000
$335,000
$49,284,000
$10,180,000
$22,904,000
$36,459,000
June 10, 1998
CLOSED SESSION
.During the course of conducting the business set forth on this agenda as a regular meeting of tne Committee,
lthe Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
tpending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employee actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Committee during a permitted closed session
and are not available for public inspection. At such time as final actions are taken by the Committee on any of
these sub·ect~. the minute~ will reflect all re uired disclosures of information.
8. Convene in closed session.
a. Confer with Districts' Negotiator re Pending MOU Labor Negotiations with
Supervisory and Professional Employees (Government Code Section 54957.6).
b. Reconvene in regular session.
c. Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
MATTERS WHICH A DIRECTOR WOULD LIKE STAt=F TO REPORT ON AT A SUBSEQUENT
MEETING
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR_
ACTION AND STAFF REPORT
FUTURE MEETING DATES
The next Finance, Administration and Human Resources Committee Meeting is scheduled for
July 15, 1998.
NOTICE TO COMMITTEE MEMBERS
.
If you have any questions on the agenda or wish to place any items on the agenda, Committee members should
contact the Committee Chair or Secretary ten days in advance of the Committee meeting.
Committee Chair:
Committee Secretary:
George Brown
Lenora Crane
(562) 431-2185
(714) 593-7551
(714) 962-3954 (FAX)
le
\IRADON\DATA1\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\JUNE\6-98AGENDA.DOC
-4-
' ., •
DRAFT
MINUTES OF FINANCE,
County Sanitation Districts
of Orange County, California
P.O. Box 8127 • 10844 Ellis Avenue
Fountain Valley, CA 92728-8127
Telephone: (714) 962-2411
ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
Wednesday, May 13, 1998, 5:30 P.M.
A meeting of the Finance, Administration and Human Resources Committee of the County
Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on
Wednesday, May 13, 1998, at 5:30 p.m., at the Districts' Administrative Offices.
ROLL CALL
The roll was called and a quorum declared present, as follows:
Committee Directors Present:
George Brown, Chair
John J. Collins, Joint Chair
Jan Debay
Barry Denes
Norman Z. Eckenrode
John M. Gullixson
Mark Leyes
Thomas R. Saltarelli
William G. Steiner
Committee Directors Absent :
Mark A. Murphy
Peer Swan, Vice Joint Chair
Other Directors Present:
None
APPOINTMENT OF A CHAIR PRO TEM
No appointment was necessary.
Staff Present:
Don McIntyre, General Manager
Blake Anderson, Assistant General Manager
Gary Streed, Director of Finance
Chris Dahl, Director of Information Technology
Mike Peterman, Director of Human Resources
Bob Ooten, Director of Operations & Maintenance
Michelle Tuchman, Director of Communications
Nancy Wheatley, Director of Technical Services
Greg Mathews, Principal Administrative Analyst
Mike White, Controller
Steve Kozak, Financial Manager
Terri Josway, Safety & Emergency Response Manager
Marc Dubois, Contracts/Purchasing Manager
Dan Tunnicliff, Engineer
Ed Torres, O&M Air Quality/Special Projects Manager
Ryal Wheeler, Foreman
Lisa Lorey, Human Resources Manager
Lenora Crane, Committee Secretary
Others Present:
Tom Woodruff, General Counsel
Patti Gorczyca, Public Financial Management, Inc.
Toby Weissert, Carollo Engineers
Stephen Sheldon, Sheldon & Associates
Adam Probolsky, Adam D. Probolsky & Associates
Minutes of Finance, Admir 'nd Human Resources Committee
Page 2
May 13, 1998
PUBLIC COMMENTS
No comments were made.
APPROVAL OF MINUTES
The minutes of the April 8, 1998, meeting of the Finance, Administration and Human Resources
Committee were approved as drafted.
REPORT OF THE COMMITTEE CHAIR
The Chair requested that Item No. 13 on the Agenda be presented out of order, since legal
representatives of the Revenue Enhancement Group, Stephen Sheldon and Adam Probolsky,
were present to speak on their behalf.
There was no opposition to changing the order of the Agenda.
REPORT OF THE GENERAL MANAGER
The General Manager had no report.
REPORT OF THE ASSISTANT GENERAL MANAGER
Assistant General Manager Blake Anderson had no report. A two-page memorandum from
General Counsel dated April 16, 1998, regarding the possible impacts of Proposition 224 -
Design and Engineering Services, was distributed to the Directors prior to the meeting for their
information.
REPORT OF THE DIRECTOR OF FINANCE
The Director of Finance had no report.
REPORT OF THE DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources had no report.
REPORT OF THE DIRECTOR OF COMMUNICATIONS
The Director of Communications had no report.
REPORT OF GENERAL COUNSEL
General Counsel had no report.
Minutes of Finance, AdmiP~d Human Resources Committee 1 ~
Page 3 1
May 13, 1998
CONSENT CALENDAR ITEMS (1 -5}
1. FAHR98-33:
2. FAHR98-34:
3. FAHR98-35:
4. FAHR98-36:
5. FAHR98-37:
MOTION:
RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH OF
APRIL 1998, AND FORWARD TO THE JOINT BOARDS: The Treasurer's
Report was handed out at the FAHR Committee meeting in accordance with
the Board-approved Investment Policy, and in conformance to the
Government Code requirement to have monthly reports reviewed within 30
days of month end.
Receive and file Certificates Of Participation (COP) Report.
Receive and file Employment Status Report
Receive and file Quarterly Investment Management Program Report for the
Period January 1, 1998 through March 31, 1998.
Approve changes and additions to Human Resources Policies and
Procedures as authorized by Resolution No. 97-36.
END OF CONSENT CALENDAR
Moved, seconded and duly carried to approve the recommended actions
for items specified as 1 through 5 under Consent Calendar.
ACTION ITEMS (Nos. 6 -13)
The Chair requested staff to present Item No. 13 first out of Agenda order. ,
13. FAHR98-32A: Sewer Service User Fee Rebates & Refunds: Consider revisions to the
ordinance that defines rebates and refunds and their respective years of
eligibility. This action is related to threatened litigation to be discussed in
closed session.
Mr. Streed gave a verbal report based on the information contained in the agenda materials.
Stephen Sheldon and Adam Probolsky, were present on behalf of their client, the Revenue
Enhancement Group. Mr. Sheldon addressed the Committee delineating his client's
justifications for protesting the existing ordinance. He complimented staff for being
progressive in creating new user fee categories which will equalize who pays and how much
they pay. Referencing the new categories, he felt they will have a natural grandfathering
effect on the refund process by the end of the 4th year. If the Districts revert back to the 4-
year statute of limitations, it will allow a natural progression over a period of time and result in
a diminished number of refunds. In conclusion, Mr. Sheldon requested that this item be
brought to the Joint Boards for their consideration
ACTION: Based on the threatened litigation, the Committee Chair advised that no
action would be taken at this time, since this item is scheduled for
discussion during the Closed Session.
Minutes of Finance, Admir -nd Human Resources Committee
Page4
May 13, 1998
6. FAHR98-38: Adopt Resolution No. 98-XX, authorizing the General Manager to
establish and implement policies and procedures to delegate to staff
authority for:
(1) Signature authority to initiate contracts or purchase orders to acquire
services, supplies and materials, and for minor construction projects;
(2) Employee timekeeping records and overtime authorizations;
(3) Personnel issues relating to hiring, promotions, performance reviews
and disciplinary action; and
(4) Meeting and training policies and expenditures.
During discussion on this matter, the Committee inquired about the number of times the
General Manager has had to approve purchases over $50,000 in the past. Mr. McIntyre
reported that his approval is given about six times a year, per event.
MOTION:
7. FAHR98-39:
MOTION:
8. FAHR98-40:
MOTION:
It was moved, seconded and duly carried to recommend that the Joint
Boards Adopt Resolution No. 98-XX. Additional stipulations were:
1. That revisions be made to the language on page 3 of the Agenda
Report, Additional Information, paragraph 2, item c, to read, ''The
General Manager will have authority to approve previously budgeted
items funds to $100,000."
2. That revisions be made to the language on page 4 of the Agenda
Report, paragraph 5 to change the term "budgeted item" to a general
term such as "funds."
3. A report, similar to the reports currently being prepared for change
orders, is to be prepared periodically for purchases over $50,000
approved by the General Manager.
Authorize staff to develop policies and procedure; bring those policies and
procedures back to the FAHR Committee for approval; and to enter into a
standard agreement with the State of California and the Rocky Mountain
Bankcard System for participation in the CAL-Card procurement system.
It was moved, seconded and duly carried to approve the recommended
action.
Adopt Resolution No. 98-XX, which adopts the Wastewater Agency
Response Network 1997 Omnibus Mutual Aid Agreement and the Public
Works Mutual Aid Agreement, in addition, authorizes the General Manager
to approve future mutual aid agreements and amendments in a form
approved by General Counsel.
It was moved, seconded and duly carried to recommend that the Joint
Boards Adopt Resolution No. 98-XX.
Minutes of Finance, Admin-iid Human Resources Committee r)
Page 5 ·
May 13, 1998
9. FAHR98-41: Capital Replacement Reserves Policy:
(1) Receive and file Systems Replacement Needs Analysis.
(2) Incorporate a Capital Facilities Replacement Reserve into the Districts'
Accumulated Funds and Reserves Policy.
Mr. Streed clarified that the recommended action is to establish a Capital Replacement
Reserve of $50 million; increases to the fund are to come from user fees and; fund about
30% of the rehabilitation and replacement needs from that fund over time.
Director Leyes inquired if the scenarios illustrated require user fee increases of $1.25 to fund
the replacement reserve. Mr. Streed advised that the Districts have adopted fee schedules
which project user fees for the next 5 to 1 O years. Those fees will not be exceeded as a
result of this action.
MOTION:
10. FAHR98-42:
It was moved, seconded and duly carried to approve the recommended
action as long as user fees are not increased to fund the Capital Facilities
Replacement Reserve.
Accumulated Reserves Policy:
(1) Receive and file Reserves Study Report.
(2) Adopt revised Accumulated Reserves Policy.
During discussion on this matter, the Committee requested that revisions be made to the
language on page 15 of the Public Financial Management Reserves Study, paragraph 2, last
sentence, "In addition to the $41M, Districts' staff determined recommends setting aside
the entire . . . "
MOTION:
11. FAHR98-43:
It was moved, seconded, and carried with one opposing vote, to approve
the recommended action.
Adopt revised Sewer Service User Fee structure expanding the number
of Non-Residential categories, and basing rates on average quantity and
strength of discharge per category.
During discussion, Mr. Streed advised that the new user fee structure will increase rates for
multi-family units and some non-residential users. There will also be an increase in the
number of non-residential user categories from one to twenty-three. Rates for all non-
residential users are currently based on 71.5% of the single-family residential rates per
1,000 square feet. Some of the non-residential users also pay source control fees
associated with their Class I or Class II Permits. By increasing the number of categories
from one to twenty-three, it allows for a more equitable fee structure. The increase in
categories may also allow for future reductions in single-family residential fees, which may in
tum result in reductions for all users, since all fees are based on a percentage of the single-
family residential rates.
Minutes of Finance, Admi· ~nd Human Resources Committee
Page 6
May 13, 1998
General Counsel Tom Woodruff described the legal steps that will be taken in order for the
Districts to be in compliance with provisions of Proposition 218. He advised that on May
27th each District will have an opportunity to informally approve the fee structure. Under
Prop 218, a 45-day advanced written notice must be given to all property owners for whom
the fees will be increased. This notice will be mailed on June 1, 1998 via First Class Mail.
On July 1, 1998, the Board of the new agency will be asked to adopt an Emergency
Ordinance, to be effective immediately, setting forth all of the fees within the report.
Immediately following will be an introduction of the same Ordinance during the normal
course of business, with a first reading at the July 1 Special Meeting, and a second reading
at the next Regular Board Meeting of July 22. This will be more than 45 days after the notice
has been mailed. The proposed Ordinance will become effective 30 days thereafter.
MOTION: It was moved, seconded and carried to recommend that the Joint Boards,
approve staffs recommendation, with Directors Denes, Leyes and Gullixson
opposing the motion.
12. FAHR98-44: Review and approve the 1997-98 Third Quarter Financial and Operational
Report for the Period ended March 31, 1998, and forward to the Joint Boards.
During discussion on this matter, the Committee requested that staff include an Executive
Summary in future quarterly reports.
MOTION: It was moved, seconded and duly carried to approve the recommended action.
INFORMATIONAL PRESENTATIONS
There were none.
(Note: Item No. 13 was moved to the first item.)
14. CLOSED SESSION
The Chair reported the need for a closed session, as authorized by Government Code
Section 54957.6, to discuss and consider the item specified under "Closed Session" as Item
14(a) and 14(b) on the published Agenda. The Committee convened in closed session at
7:15 p.m.
At 7:45 p.m., the Committee reconvened in regular session.
Confidential Minutes of the Closed Session held by the Committee have been prepared in
accordance with California Government Code Section 549057 .2, and are maintained by the
Board Secretary in the Official Book of Confidential Minutes of Board and Committee
Meetings.
MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT
MEETING
None.
Minutes of Finance, Admir,·--Vld Human Resources Committee ,,,--. '"
Page 7 i
May 13, 1998
MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
None.
FUTURE MEETING DATES
The next Finance, Administration and Human Resources Committee Meeting is scheduled for
Wednesday, June 1 O, 1998, at 5:30 p.m.
ADJOURNMENT
The meeting was adjourned at 7:46 p.m.
Submitted by:
~ ~
Finance, Administration and Human
Resources Committee Secretary
H:\WP.DTA\FIN\210\CRANE\FAHR\FAHR98\MAY\5-98MIN.DOC
i
FAHR COMMITTEE Meeting Date ToJt. Bds.
06/10/98
AGEN-DA REPORT Item Number Item Number
2
County Sanitation Districts of Orange County, california
FROM: Gary Streed, Director of Finance
Originator: Steve Kozak, Financial Manager
SUBJECT: CERTIFICATES OF PARTICIPATION (COP) MONTHLY REPORT
(FAHR98-46)
GENERAL MANAGER'S RECOMMENDATION
Receive and file Certificates of Participation (COP) Monthly Report
SUMMARY
Since June 1995, the daily rate COP program remarketing agents have been
PaineWebber for the Series "A" and the 1993 Refunding COPs, and J.P. Morgan for
the Series "C" COPs. Most fixed rate Series "B" COPs have been refunded and the
1992 Refunding COPs have always been remarketed by PaineWebber in a weekly
mode.
PROJECT/CONTRACT COST SUMMARY
None.
BUDGET IMPACT
D This item has been budgeted. D This item has been budgeted, but there are insufficient funds.
D This item has not been budgeted.
[2J Not applicable (information item)
~DDITIONAL INFORMATION
Two graphical, and one tabular, reports are attached. The first graph entitled,
"CSDOC COP Rate History Report," shows the variable interest rates on each of the
daily rate COPs since the last report, and the effective fixed rate for the two refunding
issues which are covered by an interest rate,exchange agreement commonly called a
"swap."
\lnldonldata1iNp.dta\fin\210lcnane\FAHRIFAHR98\June\FAHR98-46.doc:
Revised: 115198 Page 1
The second bar chart entitled, "Comparative Daily COP Rate History Report," shows
the performance of the Districts' Daily Rate COPs as compared to a composite index
rate, which represents the average rate of six similar variable rate daily reset
borrowings.
The table entitled, "Daily COP Rate Comparisons," shows the monthly variable interest
rate performance of the Districts' Daily Rate COPs as compared to the composite
index. Estimated annual interest payments calculated for a standard $100 million par
amount, are also shown.
Variable rates historically rise at the end of each calendar quarter, and especially at
year-end, because of business taxes and statements. The rates decline to prior levels
immediately in the following month.
Staff will maintain our continuous rate monitoring and ongoing dialog with the
remarketing agents and rating agencies to keep the Committee fully informed about
developments in the program as they occur and at each meeting.
ALTERNATIVES
None.
CEQA FINDINGS
None.
ATTACHMENTS
1. Graph -Comparative Daily COP Rate History Report
2. Graph -CSDOC COP Daily Rate History Report
3. Tabular-Daily COP Rate Comparison
GGS:SK:lc
\lradonldata1'tNp.dtallin\210lcrane\FAHR\FAHR98\June\FAHR98-46.doc
Revised: 115198 Page2
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Prepared by Finance, 6/1 /98, 1 :25 PM
COMPARATIVE DAILY COP RATE HISTORY REPORT
MAY 1998
6.00 -.--------------------------------------------,
5.00
4.oo I I
-::.e e...
~ 3.00
~ «
2.00
1.00 I E I m I 1m I E l I IJB I -I ~ I 111ml I i.1 I 1111 I 8119 I I
l rM I IBI I Iii I •I I -I Ill I Ill I 11!1 I •I I 1111 I • I I 0.00
DATE
,.... ,.... ,.... ,.... ,.... ,.... 00 00 00 00 00 00
O'I a, a, a, O'I O'I O'I O'I a, O'I O'I a,
'5 ci Cl. ...,;-> u r:: .c ..: ..: -;. r:: ::, Q) (J 0 Q) IV Q) IV C. IV ::, -, <( en 0 z 0 -, LL ~ <( ~ -,
IICSDOC • COMPOSITE INDEX
G :\excel .dta\fin\2 2 20\geggi\Finance\deilycopi ntrate .xis
_)
I
I
_)
I
Prepared by Finance, 6/1/98, 1 :32 PM
Jul-97
Aug-97
Sep-97
Oct-97
Nov-97
Dec-97
Jan-98
Feb-98
Mar-98
Apr-98
May-98
Jun-98
AVERAGE
DAILY COP RATE COMPARISONS(%)
JUL,1997-MAY,1998
CSDOC
$100M $98.5M $46M
Series"A" Series"C" Series 93 Ref
PaineWebber J.P. Morgan PaineWebber
3.17 3.12 3.17
3.17 3.20 3.17
3.53 3.63 3.53
3.46 3.51 3.46
3.68 3.69 3.68
3.29 3.35 3.29
3.09 3.09 3.09
2.50 2.60 2.50
2.77 2.80 2.77
3.52 3.59 3.52
3.56 3.60 3.56
3.25% 3.29% 3.25%
ESTIMATED ANNUAL INTEREST
PAYMENTS PER $100M PAR AMOUNT $ 3,249,091 $ 3,289,091 $ 3,249,091
"FOOTNOTE
Composite index consists of the following COP transactions:
. IRWD, Series 86, $60M, Smith Barney
• IRWD, Series 93 "A" Refunding, $87.6M, Bankers Trust
• IRWD, Series 93 "B" Refunding, $41 .8M, J.P. Morgan
• IRWD, Series 95 Refunding, $117.8M, PaineWebber
Composite
Index"
3.10
3.05
3.60
3.38
3.68
3.33
3.10
2.53
2.80
3.55
3.57
3.24%
$ 3,244,545
. Western Riverside Co. Reg. Wastewater Auth., Series 96, $25.4M, PaineWebber
. Orange Co., Irvine Coast Asst. Dist. 88-1, $94.SM, J.P. Morgan
G:\excel.dta\fin\2220\geggi\Finance\COPdaily$rate comparison
..
J FAHR COMMITTEE
AGENDA REPORT
County Sanitation Districts of Orange County, california
FROM: Mike Peterman, Director of Human Resources
Originator: Patty Steeves, Human Resources Analyst
SUBJECT: EMPLOYMENT STATUS REPORT (FAHR98-47)
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Employment Status Report.
SUMMARY
Total headcount at the Districts as of May 21, 1998 is 536.
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGET IMPACT
D This item has been budgeted. D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
Meeting Date To.Jt. Bds.
6/10/98
Item Number Item Number
3
The Districts have a full-time equivalent (FTE) headcount of 536 as of May 21, 1998.
The actual number of employees is 546. The current FTE count is equivalent to a 4.2%
reduction from the budgeted 559.75 positions.
There were no external hires for the month of May. There were four reassignments for
the following positions:
• From: Painter (Plant Facilities Maintenance)
To: Collections Facilities Worker I (Collection Facilities Maintenance)
• From: Welder (Plant Facilities Maintenance)
To: Lead Welder (Plant Facilities Maintenance)
• From:
To:
• From:
To:
Secretary (Environmental Compliance & Monitoring)
Executive Assistant I (Technical Services Administration)
Lead Mechanic (Mechanical Maintenance)
Maintenance Supervisor (Mechanical Maintenance)
ALTERNATIVES
None.
CEQA FINDINGS
None.
ATTACHMENTS
1. May 21, 1998 Employment Status Report.
2. Performance to 5-Year Staffing Plan.
PS
,ployment Status Report
Run Oate: Z1-Mav-98
l -·~ Regular Regulllr Total Vacant Pos/tlons
Regular Pert-time P•rt-Ume FTE Positions FTE FTE FTE FTE FTE wlln 6 yr plan ., ~ Full-time 20/lours 30/lours Conlract lntem LOA Count FYST-98 9NJ8 88-99 911-00 00-01 01~:Z fFYff-«IJ
11 O • General Management Ad min 4.00 0,00 0.00 0.00 0.00 0.00 4.00 2.00 6.00 5.50 5.50 5.50 5.50 1.50
Total General Management 4.00 0.00 0.00 0.00 0.00 0.00 4.00 2.00 6.00 5.50 5.50 5.50 5.50 1.50
21 O • Finance Administration 4.00 0.00 0.00 0,00 o.oo 0,00 4.00 0.00 4.00 4.00 4.00 4.00 4.00 0.00
220 -A=unting 19.00 0.00 0.00 0.00 0.00 0.00 19.00 0.00 19.00 18.00 17.50 16.00 14.50 -1.50
230 -Purchasing & Warehousing 14.00 0.50 0.00 0.00 0.00 0.00 14.50 1.50 16.00 16.00 15.00 15.00 15.00 0.50
Total Finance 37.00 0.50 0.00 0.00 0.00 0.00 37.50 1.60 39.00 38.00 36.50 35.00 33.50 -1.00
310 -Communications 9,00 0.00 0.00 0.00 0.00 0.75 9.75 0.00 9.75 9.75 9.75 9.75 9.75 0.00
Total Communications 9.00 0.00 0.00 0.00 0.00 0.75 9.76 0 9.76 9.75 9.75 9.75 9.75 0.00
410 -General Services Admin 5.00 0.00 0.00 0,00 0.00 1.00 6.00 0.00 s.od 6.00 6.00 6.00 6.00 0.00
420 -Collection Facilities Mtce 16.50 0.00 0,00 0.00 0.00 0.00 16.50 2.od 18.50 18.50 18.50 18.50 18.50 2.00
430 -Plant Maintenance 37.50 0.00 0.00 0.00 0.00 0,00 37.50 2.00, 39.50. 38.50 28,50 28.50 27.50 -9.00
Total General Services 59.00 0.00 0.00 0.00 0.00 1.00 60.00 4.00 64.oa 63.00 53.00 53.00 52.00 -7.00
460 -End Users Support 9,00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 9.0Q 11.00 12,00 12.00 12.00 3.00
470 -Program, Data Base & Comm 9.00 0.00 0.00 0.00 0.00 0.00 9.00 1.00 10.00 11.00 13.00 13.00 13.00 4.00
490 -Plant Automation 8.00 0.00 0,00 0,00 0,00 0.00 8.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00
Total Information Technology 26.00 0.00 0.00 0.00 0.00 0.00 26.00 1.00 27.00 30.00 33.00 33.00 33.00 7.00
510 -Human Resources Admin 5.00 0,00 1.50 0.00 0,00 0.00 6.50 0.25 6.75 6.75 6.75 6.75 6.50 0.25
520 -Education & Training 3.00 0.00 0.75 0.00 0,00 0.00 3.75 0.25 4.00 4.00 4.00 4.00 3,00 0.25
530 -Safety & Emergency Response 5.00 0.00 0.00 0.00 a.so 0.00 5.50 0.00 5.50 5.50 5.50 5.00 5,00 0.00 .
Total Human Resources 13.00 0.00 2.25 0.00 0.50 0.00 15.75 0.50 16.25 16.25 16.25 15.75 14.5 0.60
610 -Technical Services Admin 2.00 0,00 0.75 0.00 a.so 0.00 3.25 0.75 4.00 6.00 5.00 5.00 5.00 1.75
620 -Environmental Compliance & Mo 17.00 0.00 0.00 0.50 1.00 2.00 20.50 0.75 21.25 21 .50 18.50 18.50 18.50 -2.00
630 -Environmental Laboratory 31.00 1.50 0.00 0,00 a.so 1.00 34,00 1.00 35.00 30,00 29,00 29.00 28.00 -5.00
640 -Source Control 36.00 0,00 0.75 0.00 0,00 0.00 36.75 2.00 38.75 36.75 35.75 34.75 33,75 -1.00
Total Technical Services 86.00 1.50 1.50 0.50 2.00 3.00 94.50 4.50 99.00 94.25 88.25 87.25 85.25 -6.25
710 -Engineering Administration 3.00 0,00 0.00 0.00 0,00 o.oo 3.00 0.00 3.00 3.00 3.00 3.00 3.00 o.oo
720 -Planning & Design Engineering 28.00 0.00 0.75 0.00 0.50 0.00 29.25 2.25 31.50 31.50 31 ,50 31.50 31.50 2.25
730 -Construction Management 34.00 0.00 0.00 0.00 0.00 o.oo 34.00 3.00 37.00 37.50 36.50 36.50 36.50 2.50
Total Engineering 65.00 0.00 0.75 0.00 0.50 0.00 66.25 5.26 71.60 72.00 71.00 71.00 71.00 4.75
810 -0 & M Administration 2.00 0,00 0,00 0.00 0.00 0,00 2.00 0.00 2.00 2.00 2.00 2.00 2.00 0.00
820 -0 & M Process Support 9.00 0,00 0.00 0,25 1.00 0.00 10.25 1.00 11.25 10.25 9.25 8.25 8,25 -1.00
830 -Plant 1 Operations 37.00 0,00 o.oo 0.00 0.00 0,00 37.00 0,00 37.00 37.00 35.00 35.00 35,00 -2.00
840 -Plant 2 Operations 42.00 0.00 0.00 0.00 0.00 1.00 43.00 0.00 43.00 41 .00 37.00 37.00 37.00 -6.00
850 -Mechanical Mice 52.50 0,00 o.oo 0.00 0.00 0,00 52.50 2.00 54.50 50.50 47.50 46.50 44.50 -5.00
860 -Electrical & Instrumentation Mice 57.50 0,00 0,00 0.00 0.00 1.00 58.50 0.00 58.50 58.50 57.50 56,50 56.50 -1.00
870 -Cogeneration 10.00 0.00 0,00 o.oo 0.00 1.00 11.00 2.00 13,00 13.00 13,00 13.00 13,00 2.00
880 -Air Quality & Special Projects 7.00 0.00 0.00 0.00 1.00 0.00 8.00 0.00 8.00 8.00 7.00 7.00 7.00 -1.00
Total Operations & Maintenance 217.00 0.00 0.00 0.25 2.00 3.00 222.26 6.00 227.26 220.25 208.25 205.25 203.25 -14.00
Total Staffing 616.001, 2.00.1 4.601 0.761 6.001 7.76 536 23.76 569.76 649.00 521.60 616,50 607.76 -14.!iO
g:ncel.d1a\hr\510\steeves\EMPDIV9B
.,.
Performance to 5-Year Staffing Plan
570 ~-----------------------------~
560
_)
550
. ·-. -. -.. -. -. -.. -. -. -..
.. . -.. ......
540 I ~ :t:=""" -:. ·-.. ..... • .,, • I , .. .... • 530 ., •
• .... • •
520 '4
.,___ FfE Headcount )
510 --•---5 YearStaffmg Plan
500 -+-----r---.--.-------r-----r--.---.--r--,---,--,----+--,-----,.----,-------r------r--,------r--~----.---,------r--l
J A S O N D J F M A M J J A S O N D J F M A M J
I FY 97-98 I FY 98-99
FAHR COMMITTEE Meeting Date To Jt. Bds.
6/10/98
)
AGENDA REPORT Item Number Item Number
4
County Sanitation Districts of Orange County, california
FROM: Michael Peterman, Director of Human Resources
Originator: Terri Josway, Safety and Emergency Response Manager
SUBJECT: THIRD QUARTER WORKERS' COMPENSATION AND ACCIDENT
STATUS REPORT FOR FY1997-98 (FAHR98-48)
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Third Quarter Workers' Compensation and Accident Report for
FY 1997-98.
SUMMARY
This agenda item is a summary of the workers' compensation costs and accident
performance during the third quarter.
PROJECT/CONTRACT COST SUMMARY
Information item only.
BUDGET IMPACT
D This item has been budgeted.
D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
The Districts' safety program is designed to reduce accidents and ensure compliance
with federal, state, and local regulations. The Total Injury Incidence Rate, Lost Work
Day Incidence Rate, and Workers' Compensation Cost Factor are performance
measures that are used to track the effectiveness of the safety program. The Districts'
are self-insured for workers' compensation and our Third Party Administrator is
Presidium, Inc.
H:lwp.dtaVin\21C7cranelFAHRIFAHR98\JunelFAHR98-<18.dac
ReYised: 5/26198 Page 1 •
During the third quarter 1ur FY 1997-98, the Districts paid $61 ,.,63 for workers'
compensation benefits. This is for all open claims that incurred expenses during the
third quarter. The following table illustrates the cost for workers' compensation claims
for the past 10 years and the year-to-date information for the current fiscal year.
Currently, the annual cost for the Third Party Administrator to process our claims is
$25,000. The cost of the Third Party Administrator is not included in these numbers.
Fiscal Period Number of Claims Total Incurred
7 /1 /87 -6/30/88 52 $142,933
7 /1 /88 -6/30/89 45 $203,590
7/1/89-6/30/90 58 $172,325
7 /1 /90 -6/30/91 78 $149,356
7/1/91 -6/30/92 58 $264,411
7 /1 /92 -6/30/93 58 $103,955
7 /1 /93 -6/30/94 43 $80,742
7 /1 /94 -6/30/95 47 $281,316
7/1/95-6/30/96 49 $182,536
7/1/96 -6/30/97 35 $314,046
7 /1 /97 -6/30/98 Year-To-Date= 43 Year-To-Date= $191,666
The Third Party Administrator provides an additional service by reviewing the medical
bills to ensure that the costs are reasonable and customary. They work with the
medical providers to reduce unreasonable billing and this can result in savings for the
Districts. During the third quarter, the medical bills submitted totaled $36,470. After the
bill review process, the providers agreed to reduce the bills $4,684 (12.8% savings).
During the third quarter there were four Lost Work Day Cases 1) a Senior Mechanic
strained his chest muscles while removing bolts, 2) a Mechanic strained his back while
shoveling debris, 3) an Office Specialist has complained of pain in her shoulder and
arm, and 4) a Senior Plant Operator strained his back while lifting a cover to access the
process area. In addition, there were six Other Medical Treatment Cases. These are
cases where the injured employee did not lose time from work. The injuries ranged
from a burn to a bruise.
The Workers' Compensation Cost Factor is a performance measure that is calculated
by dividing the total costs incurred for all claims by the total number of employees. The
cost factor for the expenses during the third quarter was $114. Moreover, the
cumulative factor for the first, second, and third quarters is $357. A low Workers'
Compensation Cost Factor is indicative of work related injuries that do not require
extensive medical attention and reflect minimized litigation costs. The Districts goal for
the fiscal year is a Workers' Compensation Cost Factor of $403 which is well below the
industry average of $576.
The Third Party Administrator has prepared Client Comparison Charts to compare the
Districts' performance to Los Angeles County Sanitation Districts, Metropolitan Water
District and Eastern Municipal Water District. The charts compare data for Fiscal Years
1994-95, 1995-96, 1996-97. The chart for "Incurred Cost Per $100 of Payroll" indicates
an increase in cost for workers compensation claims during Fiscal Year 1996-97. This
H:lwp.cllaVin\210'cranelFAHRIFAHR98\JunelFAHR98-<18.doc
RIIYised: 5126198 Page2
,,,...., ,,;--''
I ,
increase is a result of thrtje serious injuries with an incurred cost of $190,000. These
three injuries account for 60% of the total incurred cost for all claims during the fiscal
year. The chart for "Frequency Per 100 Employees" shows that the Districts incidence
rate is lower than the other three agencies. The chart for "Indemnity/Medical" claims
illustrates a comparison between claims where employees lost time from work and the
claims that required only medical treatment. The "Employer Comparison Table for
Fiscal Year 1996-97" provides the data to compare the Districts' workers compensation
performance in 16 areas.
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
1. Chart for Incurred Cost Per $100 of Payroll
2. Chart for Frequency Per 100 Employees
3. Chart for Indemnity/Medical Only Claims
4. Employer Comparison for FY 1996-97
TJ
H:lwp.dlallin\210\crane\FAHRIFAHR98\June\FAHR96-48.doc
Revised: 5126/98 Page3
Incurred Cost per $100 of Payroll
Four Agency Analysis
J
1
0.8
~ 0.6
t,j -0 0.4 )
0
0.2 /
0
94/95 95/96 96/97
• LAC • MWD • QC 0 EMW
Frequency Per 100 Employees
Four Agency Analysis
~
16
~ 14
Ml ~ 12
~ 10 C:
Cl) 8 -0 ·-5 -V ~ ---·-irfiiB.iffil I :~ u
C: -4 ~ ~ L&lftl!I l~:i;;V ,-._ .:;; r, 1 I -,,.,
2
0 I
94/95 95/96 96/97
• LAC • MWD • OC • EMW
Indemnity / Medical Only
Four Agency Analysis
_j
--------I
100
80 ....,
60 C:
Q) u 40 ~
Q)
Q... 20
0
94/95 95/96 96/97 ) ____,
• LAC Indemnity • OC Indemnity
• LAC Medical Only • OC Medical Only
• MWD Indemnity • EMW Indemnity
• MWD Medical Only ~ . EMW Medical Only
TOTAL CLAIMS
MO CLAIMS
IND. CLAIMS
TOTAL INC.
TOTAL PAID
APPS FILED
% OF LIT (IND)
AVG INC.COST
PER CLAIM
% CLOSED
AVG PD PER
CLAIM/CLOSED
#OFEE
PAYROLL
FREQ.PER
100 EE
INC. COST PER
$100 OF PAYROLL
INC. COST
PER EE
IND. CLAIMS FREQ.
PER 100 EE
EMPLOYER COMPARISON
FISCAL YEAR 1996/1997
241
187
54
$772,857
$361,157
5
9%
$3,207
54%
$901
1,728
$97,366,930
13.94
.79
$447.26
3.12
-~
'~i.d,. ;~it,/,.,,, ' (fl: . .,·•\
r METROPOLITAN'·
WATE~'lr>ISTR.ICT
161
71
90
$963,464
$181,967
16
17%
$5,984
52%
$376
2,197
$136,215,002
7.32
.71
$438.54
4.09
NOTE: Numbers taken from Annual Report do not include L&O expenses
SHERRY/EMPLCOMP.H7
35 73
19 53
16 20
$220,766 $122,635
$65,203 $41,463
4 6
25% 30%
$6,307 $1,680
57% 70%
$406 $214
543 485
$29,578,900 $21,737,394
6.44 15.05
.75 .56
$406.57 $252.86
2.94 4.12
FAHR COMMITTEE Meeting Date ToJt. Bds.
06/10/98 06/24/98
AGENDA REPORT Item Number Item Number
5
County Sanitation Districts of Orange County, California
FROM: Gary Streed, Director of Finance
Originator: Steve Kozak, Financial Manager
SUBJECT: ANNUAL RENEWAL OF THE DISTRICT'S ALL-RISK PROPERTY AND
EARTHQUAKE INSURANCE (FAHR98-49)
GENERAL MANAGER'S RECOMMENDATION
Renew the District's All-Risk Property and Earthquake Insurance Program for the period
June 25, 1998 to June 25, 1999, in an amount not to exceed $1,020,000.
SUMMARY
This agenda item recommends the annual renewal of All-Risk Property and Earthquake
insurance coverage for the District for the period June 25, 1998, through June 25, 1999.
The All-Risk insurance program provides comprehensive coverage for the District's real
and personal property from all perils including fire, flood, earthquake, and business
interruption.
The 1998-99 All-Risk program is recommended for renewal with an enhanced $300
million blanket loss limit for fire damage, and with a $40 million sublimit for earthquake
and flood damage. Premium costs for 1998-99 will be at least $116,091 lower than last
year's premium.
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGET IMPACT
~ This item has been budgeted (Joint Operating Insurance -$1,250,000).
D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted. D Not applicable (information item)
H:\wp.dta'tin\210'cranelFAHRIFAHR98\JunelFAHR96-49.doc
Revised: 1/MIII Page 1
ADDITIONAL INFORMATION
Background
The District's current All-Risk program covers the District's property with a $200 million
blanket loss limit for all perils, and with a $40 million sublimit for earthquake and flood
damage. The deductible for earthquake related claims is subject to a $250,000
minimum per occurrence. The deductible for all other perils is $25,000 per occurrence.
Multiple insurance carriers underwrite the District's program to distribute risk exposure
and to ensure competitively bid premiums. Thus, the District's premium costs are
controlled while obtaining maximum coverage levels for the Districts.
1998-99 Renewal Cycle
At deadline for this report, Robert F. Driver Associates, the District's Broker of Record,
had marketed the District's All-Risk program to more than twenty-fire insurance carriers
for the 1998-99 renewal cycle. As a result of Driver's aggressive marketing efforts,
together with pricing improvements in the property and casualty insurance market, the
District's 1998-99 All-Risk program will include several coverage enhancements, while
premium costs will be reduced by at least $116,091 from last year's premium.
It should be noted that this year's premium represents a second consecutive year of
cost savings, as the FY 1997-98 premium cost was $102,925 lower than the FY
1996-97 premium.
The 1998-99 All-Risk program is recommended for renewal with an enhanced $300
million blanket loss limit for fire damage; a $100 million increase in coverage above the
current $200 million limit. Additional coverage enhancements include a lower
deductible payment of $100,000 for earthquake damage (down from $250,000), and a
broader definition of the time period for a single earthquake or flood event from three
days to seven days. The current $40 million sublimit for earthquake and flood coverage
remains in place. Last year, this coverage was increased from $30 million.
With higher rain flows expected to continue next year, staff has worked with Driver to
increase the flood protection sublimit from $40 million to $100 million, without increasing
premium costs. At report deadline, prospects for this enhancement look promising, but
are not fully confirmed.
The attached Driver letter summarizes coverage and cost information for the 1998-99
All-Risk property insurance renewal. The premium cost for FY 1998-99 will not exceed
$1 ,020,000. Staff will inform the FAHR Committee of additional program enhancements
and actual premium costs at the June Committee meeting.
H:lwp.dla'lin\21 O'crane\FAHRIFAHR98\lune\FAHR98-<48.doc
Rao,ised: 115198 Page2
Update on Renewal of Other Insurance Programs
This section is included to update the FAHR Committee with respect to the annual
renewal of the District's other major insurance programs. In February, the District's
Boiler & Machinery insurance coverage was renewed with a 10% reduction ($7,921) in
premium costs below the prior year's cost, while continuing to provide the same level of
coverage ($100 million per occurrence) as last year.
Similarly, the District's Excess Worker's Compensation insurance program was
renewed for $21,719 in May, including a 5% rate reduction from the prior year. At the
same time, coverage under this program was enhanced with an increase in Employer's
Liability coverage from $1 million to $5 million per occurrence, at no additional cost.
This three-year program was approved by the FAHR Committee and the Board of
Directors in 1996, and runs through May 1999. Staff will examine renewal options for
the District's Excess Worker's Compensation insurance program, and will report back to
the FAHR Committee with recommendations prior to May 1999.
In 1997, the FAHR Committee and the Board of Directors approved staff
recommendations to enter into a two-year commitment for a $25 million Excess General
Liability insurance program (FY 1997-98 and FY 1998-99). This program guaranteed a
minimum 5% reduction in premium cost in the second year. Thus, this year's Excess
General Liability coverage will be renewed with a minimum cost savings of at least
$6,093 below last year's premium of $121,875. Staff will examine a multi-year renewal
of this program for the FY 1999-2000 renewal cycle, and will report back to the FAHR
Committee with recommendations before the end of 1998. Preliminary indications are
that the District will be eligible for a 10 to 20% premium dividend in the third year of the
program, as well as further rate reductions.
ALTERNATIVES
None.
CEQA FINDINGS
N/A
ATTACHMENTS
1. Robert F. Driver Associates Letter Dated May 22, 1998
H:lwp.dtaVin\210\crane\FAHRIFAHR98\JunelFAHR98-49.dac
Revised: 115198 Page3
,-----.
I ~ ~~ ROBERT F. DRIVER ASSOCIATES
--.;;; a Division of Robert F. Driver Co., Inc.
ASSOCIATES'
May 26, 1998
Mr. Steve Kozac
County Sanitation Districts of Orange County
P.O. Box 8127
Fountain Valley, CA 92728
Re: AH Risk Property and Earthquake Policy Renewal
Effective June 25, 1998 to June 25, 1999
Dear Steve,
• COMPLETE INSURANCE BOND SERVICE•
Confirming our discussions, we are now finalizing our marketing negotiations with insurance
companies and are able to propose coverage at $300,000,000 limit of liability with a $40,000,000
earthquake and flood sub-limit of liability effective June 25, 1998 which will not exceed
$1,020,000.00 annual premium inclusive of taxes and fees.
When finalized this renewal program will fulfill the marketing strategy jointly developed during the
past three months with your significant input specifically to decrease costs and to increase coverage
as marketplace conditions continue to gradually improve.
Concurrently we have effected several coverage enhancements, such as decreasing the minimum
earthquake deductible to $100,000 from $250,000 and extending the definition of a single
earthquake or flood occurrence to 168 hours from 72 hours.
We are also attempting to secure a $100,000,000 flood limit of coverage, and although we are not
yet able to so confirm, we are optimistic that we will be able to complete that layer at no additional
cost.
Our schedule of insurers with their respective participation and a policy summary briefly detailing
the provision of coverage under the broad manuscript policy will follow under separate cover.
Sincerely,
ROBERT F. DRIVER ASSOCIATES
~liJ/}~
D~nald H. McLeaU7) ---
First Vice President
4041 MACARTHUR BLVD., SUITE 300, P.O. BOX 6450, NEWPORT BEACH, CALIFORNIA 92658-6450
(714) 756-0271 • FAX (714) 756-2713 • UC. #0084379
H\lJ\WW\WORD\CSDOC\93RENLORAFTLTR
FAHR COMMITTEE Meeting Date
06/10/98
AGENDA REPORT Item Number
6
County Sanitation Districts of Orange County, california
FROM: Gary Streed, Director of Finance
SUBJECT: PROPOSED FY 1998-99 OPERATING, CAPITAL, DEBT/COP
SERVICE AND SELF-INSURANCE BUDGETS (FAHR98-50)
GENERAL MANAGER'S RECOMMENDATION
1. That the Joint Boards of Directors recommend approval of the proposed
Operating, Capital, Debt/COP Service and Self-Insurance Budgets for
1998-99 to the consolidated Board of Directors on July 1, 1998, as follows:
Joint Works Operating/Working Capital
Worker's Compensation Self Insurance
Public Liability Self-Insurance
Joint Works Capital Outlay Revolving
Collection System Zone Operating
Collection System Zone Capital Improvements
Debt/COP Service
SUMMARY
$45,200,000
$565,000
$335,000
$49,284,000
$10,180,000
$22,904,000
$36,459,000
The 1998-99 Budget is enclosed for the Committee's consideration. The Budget
has been presented to the OMTS and PDC Committees at their regular June
meetings, in order to allow each Standing Committee an opportunity to review
the proposal prior to the June Board meeting.
The entire Budget will be presented for Board consideration on June 24, 1998.
Although each Committee has had an opportunity to review the proposal, it
remains the responsibility of the Finance, Administration and Human Resources
Committee to recommend approval of the Joint Works Operating and Capital
Budgets. The remaining budgets are also being considered in this transitional
year to consolidation.
The FAHR Committee is requested to recommend that the Joint Boards and
District Boards recommend approval of this budget to the consolidated Board of
Directors.
\lradonldata1~.cltallinl210\clane\FAHRIFAHR98\June\FAHR98-50.doc
Revised: 115198 Page 1
To Jt. Bds.
06/24/98
Item Number
PROJECT/CONTRACT COST SUMMARY
N/A
BUDGET IMPACT
D This item has been budgeted.
D This item has been budgeted, but there are insufficient funds. D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
None.
ALTERNATIVES
N/A
CEQA FINDINGS
N/A
ATTACHMENTS
1. Proposed 1998-99 Budget
GGS:lc
\lradonldata1wwp.dla\lin\211krana\FAHRIFAHR98\June\FAHR98-50.doc
ReviMd: 115198 Page2
FAHR COMMITTEE Meeting Date
6/10/98
AGENDA REPORT Item Number
County Sanitation Districts of Orange County, california
FROM: Don McIntyre, General Manager
Originator: Greg Mathews, Principal Administrative Analyst
SUBJECT: PROPOSED FY 1998-99 STRATEGIC GOALS WORKPLAN
(FAHR98-51)
GENERAL MANAGER'S RECOMMENDATION
Receive and file. This is an information item only.
SUMMARY
7
The Strategic Goals Workplan is an annual planning tool designed to assist staff
in reaching best-in-class status. The Workplan details projects, programs,
objectives and tasks designed to achieve these District-wide Strategic Goals:
• Consistently Employ Strategic and Tactical Resource Planning.
• Develop and Maintain an Effective and Efficient Workforce.
• Consistently Apply Appropriate Technology.
• Consistently Deliver Excellent Public Health and Environment Protection.
• Consistently Deliver an Excellent Level of Service.
The FY '98-99 Workplan development process represents a significant departure
from prior Workplans. Both the Board of Directors and District staff suggested an
increased focus on core business during the workplan development period. As a
result, significant resource planning was involved prior to Strategic Goal task
development. Full-time Equivalents (FTEs) were first assigned to Core Business
and Unplanned Events, and then finally to Strategic Goal tasks. The results of
this exercise have shown that the vast majority of District effort is dedicated to
Core Business, with limited time available for re-engineering efforts associated
with the Strategic Goals. It is clear that Strategic Goals are critical to the success
of this agency; yet it is also clear that as the District re-engineers and "right-
sizes," it will be increasingly difficult to balance the need for strategic goal work
with core business functions.
Staff will make a brief presentation to the Committee on the FY 1998-99
Workplan development process.
\lradonldata1't,yp.dtalfin\210'crane\FAHRIFAHR98Uune\FAHR~1.doc
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ToJt. Bds.
Item Number
PROJECT/CONTRACT COST SUMMARY
Not Applicable.
BUDGET IMPACT
D This item has been budgeted.
D This item has been budgeted, but there are insufficient funds.
D This item has not been budgeted.
~ Not applicable (information item)
ADDITIONAL INFORMATION
Not Applicable.
ALTERNATIVES
Not Applicable.
CEQA FINDINGS
Not Applicable.
ATTACHMENTS
1. FY 1998-99 Workplan Report
\lnldonldata1wi,p.d1alfinl210'crane\FAHRIFAHR98\June\FAHR9a-51.doc
R811ised: 1/5/98 Page2
Fiscal Year 1998-99
Orange County Sanitation District
l
June 24, 1998
TO:
FROM:
TRANSMITTAL MEMORANDUM FOR FY '98-99 WORKPLAN
Board of Directors
Donald F. McIntyre .,~
General Manager ()1 ~
SUBJECT: Strategic Goals Statement and Workplan for FY '98-99 -Moving Toward Best in
Class
It is my pleasure to submit the FY '98-99 Goals Statement and Workplan for the District.
Detailed below are the five Strategic Goals that represent our long-term commitment to
excellence and establish a framework to achieve best-in-class status. These goals will be
applicable in FY '98-99 and beyond. This Goals Statement is also presented in the General
Manager's Budget Message in your FY '98-99 Budget.
• Consistently Employ Strategic and Tactical Resource Planning -This goal represents
our commitment to effective long-and short-term planning for both Strategic Goal projects as
well as Core Business functions. Representative Workplan projects, programs and
objectives in FY '98-99 include: development of a long-term capital financing plans;
development of just-in-time contracts for warehouse inventory; completion of the District's
Strategic Plan; and further feasibility studies regarding the Groundwater Replenishment
System.
• Develop and Maintain an Effective and Efficient Workforce -This goal represents our
focus on maintaining and retaining a highly productive workforce throughout the
organization. Representative Workplan projects, programs and objectives in FY '98-99
include: implement the Districts Assessment and Reinvention Team (DART)
recommendations for Operations and Maintenance improvements; revise and update of the
Engineering Department's policies and procedures manual; submit an application for
OSHA's Voluntary Protection Program; and implement a new compensation and
classification program.
• Consistently Apply Appropriate Technology -This goal is indicative of our commitment
to utilize and maintain the right kind of technology to improve District-wide efficiency and
effectiveness. Representative Workplan projects, programs and objectives in FY '98-99
include: complete installation of final Financial Information System (FIS) modules; review
bar-coding technology at Plant No. 1 Warehouse; integrate Laboratory Information System
(LIMS) with other appropriate District databases; upgrade fire alarm systems; and test
large-scale micro-filtration technology.
Board of Directors
Page 2
June 24, 1998
• Consistently Deliver Excellent Health and Environmental Protection -This goal is
critical to accomplishing our District Mission of excellent service in public health and
environmental protection. Representative Workplan projects, programs and objectives in FY
'98-99 include: continue and complete city outreach programs; complete corrosion
assessment for the collections system; perform odor study at the wastehauler stations; and
participate in national policy discussions on watershed management and site-specific
requirements.
• Consistently Deliver an Excellent Level of Service -Beyond the need to achieve
effective and efficient services, our constituents must receive an excellent level of service.
Furthermore, we must provide high levels of service to our "internal customers"-the District
staff who assist each other. Representative Workplan projects, programs and objectives in
FY '98-99 include: implement a Cooperative Projects Program related to local sewer
infrastructure rehabilitation and replacement; re-evaluate the Odor Elimination Program;
refine the sewer service user fee cost allocation process; and develop an educational
program for employee benefits.
Once the above goals were established, a series of project, program and objective tasks were
developed with lead responsibility assigned to various staff. These tasks were rated as "Critical"
or "Desired" based on the actual need to complete the task this fiscal year. This information has
been organized into a matrix, sorted by department, and represents the body of this Workplan
report. Staff will be held responsible for delivering on these tasks and will be evaluated based
partly on their performance in this area.
The FY '98-99 Workplan development process represents a significant departure from prior
Workplans. Perhaps the major benefit of this exercise is the additional attention spent in
employee resource planning. Both the Board of Directors and District staff suggested an
increased focus on core business during the workplan development period. As a result,
significant analysis was involved prior to Strategic Goal task development. Full-time Equivalents
(FTEs) were first assigned to Core Business and Unplanned Events, and then finally to Strategic
Goal tasks. Furthermore, the need for both compensated and uncompensated overtime was
identified. Obviously the vast majority of District effort is dedicated to Core Business, with
limited time available for re-engineering efforts associated with the Strategic Goals. To portray
this, each department section is preceded by a FTE pie chart showing the estimated amount of
time dedicated to these various efforts. It is clear that Strategic Goals are critical to the success
of this agency; yet it is also clear that as the District re-engineers and "right-sizes," it will be
increasingly difficult to balance the need for strategic goal work with core business functions.
FY '98-99 promises to be an extremely challenging year. The continuation of various efforts and
the start-up of new projects, as represented in the above Strategic Goals and throughout the
body of this report, are important as we continue striving for best-in-class status and move to a
more performance-based organization. The Workplan will be closely monitored and we will
report our progress to you in our quarterly Financial and Operational Report.
We look forward to making excellent progress on an ambitious Workplan.
7
l
l
l
.J
_ _j
Representative Strategic Goal Objectives
for Fiscal Year 1998-99
Consistently Employ
Strategic and Tactical
Resource Planning
! Develop, monitor and !
1 refine a long-term capital I
j financing plan and j
j strategy.·····-.. ········· ............. _ .. i
[ Determine the impacts : i of consolidating and j
! standardizing the annual i
1 Sewer Service User Fee. ! • .................................................... """ ........... _ ...• ,
'1·conduc't"a .. cost allocati .. 011··1
study to determine the 1 l applicable overhead rates [
! as they apply to 1
! construction projects, ' j water treatment
; processes, and sewer .
'trunkline maintenance. ! L ........................ -.............. ______ .
j Develop just-in-time ]
1 contracts for warehouse !
1. inventory._ ............................... !
i Develop a procurement
i card program in order ! to reduce the cost of
l small. procurements. --·,
! Develop needs !
! assessment and policies 1
: and procedures for l
1 implementation of Asset 1 1 Management Program. i
! Complete the l
[ development of the '
\Strategic.Plan. . ...... ..
···--·--··········-·····---·--··----······ 1 Determine the feasibility l of implementing the
1 proposed Ground Water
! Replacement System ....... _!
-···············-·········-··························1 [ Develop and implement !
! a method to determine i
! workload and project !
!_capacities.and. priorities ..... :
Develop and Maintain
an Effective and
Efficient Workforce
! Implement the new !
1 Compensation and i ! Classification.Program. j
Implement the District's
Assessment and
Reinvention Team's
(DART) recommendation
for the modification and
upgrade of the
Computerized Main-
tenance Management
System (CMMS).
! Develop CMMS policies l
! a.nd procedures ................. J
Implement DART
recommendations for
reinvention workshops.
Implement DART
recommendations for
geographical and utility
team training.
j Submit OSHA's ... ,
j Voluntary Protection
[_Program.application. __ _l
! Automate permit, i
! monitoring, and !
! enforcement act ivities. i 1 .................... --.. ····-······-------·'
Revise existing Source
Control policies and
procedures.
f oe;elop a .. ·-·············j
; comprehensive District-i
! wide Finance and l
f Accounting Policies and !
! .Procedures Manual. ....... :
Consistently Apply
Appropriate
Technology
···•··· .. ···· .. ···········•O-O-... -···•••••·•••·H•·••••H•·••-•r•, i Complete Installation ,
! of JD Edwards' Financial !
! Information System (FIS), !
! including integration with !
tcMMS ........... ------··---·-__!
, Study and implement i a bar code system for ! Plant 1 Warehouse.
1 Implement an OCSD Web i
! site as part of the !
! agency's external !
1c:_<>~~.uni.c:~~ions strat!~Y..:.i
I Complete the
implementation and the
j integration of the
j Laboratory Information
! Management System with
! the Agency's other data
!,systems ................................... .
! Develop new I
i construction scheduling 1
!.specifications. -················.J
I Develop a comprehensive I j Air Quality Information j
l_ Management System .......... :
Test for the feasibility of
a large-scale Microfiltration
Program.
Conduct testing for full-
scale primary effluent
filtration.
Evaluate the feasibility
of sulfur monitors for the
continuous monitoring
of digester gas.
1 Standardize contract ! ! Implement information 1
1 process and procedures [ j technology Year 2000 ·
1 and implement cost ! !.strategy .................................... ;
1 estimating .procedures ... .J
! Update, revise I
j and enhance the l
: Engineering Depart-l
roeveiop·a~cf1mpien1en{·--· · ! electronic data ware-
i_ house architectures ........... ..!
1 ment's Policies and i
! Procedures Manual.
••••~•-••-•••• ... •••••••••••••••••h•oao•••••••••••' !.~:!~~=·fire.alarm .............. ..f
Consistently Deliver
Excellent Health
and Environmental
Protection
Complete city and agency
Outreach Program.
i Analyze and revise local !
! wastewater discharge i
i.!.i.~!~:·················---·J
! Analyze the sulfide 1
j levels in the sewer trunk i i system for !
~P.~_<>P..~!~.!!:!:1.!~.~.: ........... _ ... I
f Complete preliminary i ! corrosion assessment 1
! for the collection !
:.systems.-·········---·.. .J
i Perform an odor study 1
i at the wastehauler ! I station ............................. __ ... !
Develop odor control
technology clearinghouse
and plan for collection
systems odor control.
j Participate in national
! policy discussions on
j site-specific require-
; ments and watershed
1 management. ··---........ ·
Consistently Deliver
an Excellent Level
of Service
j Refine Sewer Service 1
1 User Fee cost i ! allocations to various !
L~P.!:~ .. °.~.~~ers. ··-j
11 Conduct Cooperative
_Projects Program .......... ..
Determine the feasibility
of developing a Regional
Training Center.
Develop an educational
program for employee
benefits.
I Track, analyze, and
j participate in the
! development of i legislation and
j regulations pertaining······i,,,,! : to the treatment of
j wastewater_. ___ _
..•••• .. •••uu ....... ~•--·••--'"""'"""--,• j Complete the multi-i
! agency benchmarking i
1 project for lab j
! standards. ! . ·········-----··-··---~--·'
I ~:;;:.::.~-.. ...j
1. _[) !.!;!ric:.t•~ .. 1.~ ~.°.r.~t.°.?.'_: ...... .
1 Provide assistance
] to permittees through
i Business Assistance
1. Center ................. _._,_ ............ .
i Reevaluate the Odor ! i Elimination Program. ! • ................................ ·-····· ....... .
d !-Ci'TflcaTGoals: Desired Goals
StratGoals9899,doc 613/98 OCSD
Does not Include:
0.3 FTEs Uncompensated Overtime
13%
% of FTEs Dedicated to Work Type
GENERAL MANAGER'S OFFICE
49% • Core Business
E Strategic Goals
D Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
lN31/\138'v'N'v'I/\I
l'vci3N3~
L.. L-L__ L-L-L-l,__JRf..._.;E Cl--NT~Nli--.JO~TR~ _J _j _J __j __] __J
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
IContiif ue ,ui:c~ssiop pJil.nning,
Division 11 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest
~ Critical Continue developing and • • • ~ McIntyre 110 Report to Steering
• Desired communicating options relative Committee and Board on
to replacement of General options.
Manager upon his retirement.
~ Critical If final decisions are reached, • • • ~ McIntyre, 110,310 Based on task #1 above.
D Desired communicate to District staff Tuchman
appropriate information.
Wednesday, June 03, 1998 11:35 AM Page 1 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
ContinlJe providing1 lea_.dersbip d.e\lelopmenf to Executive Management Teain.
Division 110 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Conduct as-needed EMT • ••~ McIntyre 110
D Desired retreats to address major issues
and further develop leadership
qualities among EMT.
Wednesday, June 03, 1998 11:35 AM Page 2 of 126
Milestone
Retreats conducted, as
needed.
l~
PROJECT AND/OR OBJECTIVE:
JRi .1E C _.NT\ --~lNE ___ JON. __ JTR-._ .,'.
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
__,
~.ain1!in p_a_rticipatlon in waters~ed activities that promote water suppJy and 'qualify ancfiiie epyironmentaJ ipterests of Orange
County;;. ~~-~-~-~ ':,_ ___ ~, ,_ "'-~ .. _ .. _ _ _ _____ ~· _ _ _ _ ___ ... __ .. __ "-_
Division 11 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Monitor and participate ~ • • • Anderson, 110,620 Quarterly report to OCSD
~ Desired quarterly in Santa Ana River Moore, Committees.
Watershed Group. Baroldi, Colton
D Critical Evaluate whether SAWPA • ~ • • Anderson 110 White paper submitted to
~ Desired should join OCSD Board. Committees for
consideration.
• Critical Help secure funding in FY '99 • ~ • • Anderson, 110,620 Funding secured.
~ Desired for infrastructure improvements Moore, Baroldi
that abate impacts on SAR/OC
water supply.
D Critical Evaluate whether OCSD should • ~ • • Anderson 110 White paper submitted to
~ Desired join Santa Ana Watershed Committees for
Project Authority. consideration.
D Critical Initiate and complete • • • ~ McIntyre, 110,610 If task approved by Board,
~ Desired negotiations with SAWPA Anderson, membership granted.
regarding OCSD membership TSD Director
with SAWPA Board.
Wednesday, June 03, 199811:35 AM Page 3 of 126
_J •1 "'
D Critical
~ Desired
D Critical
~ Desired
Wednesday, June 03, 1998 11:35 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
Initiate and complete D D •~ McIntyre, 110,610
negotiations with SAWPA Anderson,
regarding SAWPA membership TSD Director
with OCSD Board.
Evaluate use of SARI to • • • ~ Anderson, 110,620
dispose of high strength dairy Moore, Baroldi
wastes generated in upper
basin of Santa Ana River.
Page 4 of 126
If task approved by Board,
membership granted.
White paper on technical,
financial and political
implications.
L-L-L-L_ c,__ L__ L...JR,~-=..i1E ~'NT~Nl"~O~TR~ __j _J _j __J __J __J
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
C.ooth1ye oversight of Workplao and ~udget development ; ---------·----l" -.-.-. •~:-• = .:j} •7• ~• ,,T--:--~~~, r,' • I l t' ,-1. ; ' •tf, • : , , I ., ' --"' --. ------~·-• ,:_ . ---•• ~"'·--· _, I',.~ --• -··-.. ·• --~ '.3
Division 110 Task Q1 Q2 03 Q4 Lead Staff Lead Division Milest,
~ Critical Oversee development of FY D D ~ D Mathews 110 Workplan completed.
D Desired 1999-00 Workplan.
~ Critical Review, edit and approve • •~• McIntyre, 110 Reviews completed.
D Desired division and department level Anderson,
budgets for FY 1999-00. Mathews
~ Critical Conduct quarterly reviews of FY • DD~ McIntyre, 110 Financial and Operational
• Desired 1998-99 Workplan Mathews Quarterly Report provided
accomplishments and provide to staff and FAHR
guidance, as needed. Committee.
Wednesday, June 03, 1998 11 :35 AM Page 5 of 126
Does not Include:
0.5 FTEs Compensated Overtime
2.3 FTEs Uncompensated Overtime
% of FTEs Dedicated to Work Type
FINANCE DEPARTMENT
7% 1%
86%
• Core Business
• Strategic Goals
• Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
3~N'v'Nl.:I
L-l-L-L_ L_.
PROJECT AND/OR OBJECTIVE:
L-L....JRA'-..-.-E Cc_,-_ i\j~Nl~N~TR~
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
Bev,_alop, 1fflmjtor and r:efi~e al-~ 4-'l#W~lnf W.tn Pi•~
1 -
Division 210 Task Q1 _Q~ Q3~Q4 Lead Staff Lead Division
~ Critical Complete the Strategic Plan • @ •• Ludwin, CDM 710
D Desired and identify the capital
improvement needs through
2020.
@ Critical Prepare cash flow analyses D D @ D Streed 210
D Desired through 2020 with a mix of
borrowing and pay-as-you-go
financing for capital needs.
~ Critical Develop a long-term plan to • ••@ Streed, Kozak 210
D Desired adjust rates and to issue COPs
for the capital improvement
program.
@ Critical Prepare a long-term plan to D D D @ Streed, Kozak 210
• Desired inform the financial community
about the District, our plans and
our capabilities.
Wednesday, June 03, 1998 11:35 AM Page 6 of 126
__J _) __J _J _J
Milest,
Strategic Plan is
completed and adopted by
Board of Directors.
Cash flows are developed
and shared with the
General Manager showing
fiscal strength through
2020.
Plan is developed, shared
with Board and adopted
by Board.
Plan is developed, shared
with Board and adopted
by Board.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
Refine-and 'perfect the transition plaTn to comp!y with the 5-year Staffing Plan for th~ Department
Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Operational Review conducted ~ • • • Consultant, 210,110
D Desired in order to determine Mathews,
efficiencies, opportunities and Streed
staffing needs.
~ Critical Evaluate potential retirements, ~ • • • Streed, Kozak, 210,220,230
D Desired intradepartmental transfer White, Dubois
opportunities and changing
workload requirements.
~ Critical Departmental transition plan • ~ • • Streed 210
D Desired refined and issued.
PROJECT AND/OR OBJECTIVE:
Milestone
Review completed
satisfactorily and report
issued by consultant.
Staff counseled regarding
retirement options and
opportunities.
Written transition plan
indicating positions and
staffing changes issued.
Repprt to ijoard the impJcts of consolidatir19 and stand,ardizing the ~nnual Sewer Service User:.'Fee rates.
-
Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Combine all Zones cash flows • ~ • • Streed 2-10 Cash flows, comparison
~ Desired and evaluate changes from and evaluation are
individual to single combined completed.
projections.
Wednesday, June 03, 1998 11 :35 AM Page 7 of 126
L-L_. L--L..-
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
Wednesday, June 03, 1998 11 :35 AM
..____. L-t._'JRl ---,E ~T'--JN11..........JON--.JTR__j
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
Evaluate the long-term need for • ~ • • Streed 210
funds for each Zone, and
prepare cash flow analyses.
Report to FAHR Committee and • • ~• Streed 210
Board.
Evaluate other financial impacts • • ~ • Streed 210
of combining assets, liabilities,
reserves and fees.
Page 8 of 126
, ---_.) ___J _J _J
Cash flows are completed.
Report is presented and
approved by Board and
action is taken.
Evaluation is complete
and report is prepared.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Enh~,r1ce staff ~ompetency thro,ugh tralni"g,, coacb,ing,~nd pr.ofes.~iona1 development
Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Develop training plan including • ~ •• Streed, White, 210,220,230
0 Desired offerings from HR, educational Dubois
reimbursement program and
professional associations.
~ Critical Review results of Operational • • ~ • Streed, White, 210,220,230
• Desired Review for opportunities for Dubois
improvement in process, policy
and/or procedure.
~ Critical Coach and advise staff as • • • ~ Streed, White, 210,220,230
D Desired required in better processes Dubois
and procedures.
Wednesday, June 03, 1998 11 :35 AM Page 9 of 126 ..
Milest
Evaluate requests from
staff and compare them to
offerings.
Report is reviewed and
recommendations are
written for staff
improvement.
Procedures are improved
as measured by time
required and accuracy.
L-t_ L.. L_.. L_. L....-L-lR/......-E C.-~Nn• ..... -iNl~QN:_...JTR~ __j _J __) __l _J __J
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Complete Installation of JD Edwards Financial lhformation System1 inclucling integration ,with CMMS. -,
-~ ' -~ . -·· ..... -~ .:,...!.!,_·_ =:.-4---_ .. _: . -.,_....__, ...I
Division 210 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Review implementation plan to ~ ••• White, Streed 220,210 Implementation plan
D Desired complete installation of all agreed to by all affected
modules in OneWorld and Division Managers and
World Vision environment. Department Heads.
~ Critical Complete installation of World • ~ • • White, Streed 220,210 All modules are
• Desired Vision. operational.
~ Critical Complete installation of [] ••@ White, Streed 220,210 All modules are
• Desired OneWorld. operational.
Wednesday, June 03, 1998 11 :35 AM Page 10 of 126
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
(:tefi..ne Sew~r Ser.vice User 'Fee cost aUo.cations to various types,ofusers thro4gh a Joint study wijh other agencies and ,the State.
~ ----------
Division 21 0 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Develop scope of work and cost-~ • • • Streed 210 Scope of work is written
D Desired sharing algorithm with and approved by FAHR.
consulting engineer.
~ Critical Enter PSA to conduct study and • ~ • • Streed 210 PSA is signed. -
D Desired prepare report that is
satisfactory to agencies and to
the State.
~ Critical Submit report to State for • • ~ • Streed 210 Report is submitted.
D Desired approval.
~ Critical State approved cost allocations • D • ~ Streed 210 Rate allocations are
D Desired and rate ratios are presented to approved by Board.
Board for modification of
Ordinances as required.
Wednesday, June 03, 1998 11 :35 AM Page 11 of 126
t
PROJECT ANDIOR OBJECTIVE:
)RJ._ .,E c. __ NT\--AN11-.. _ .-,ON--._;.TRL-. ~
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
c~nd~ct,a cost all9c;ati9n ,study to detennine the applicable ,overt,ead r~te~ as they apply to construoUon projects;Joint
oper~tions, and in~ividoal zones. __ .. _____ .. _ _ _ ..
Division 220 Task Q_1 Q2 Q3 Q4 Lead Staff Lead Division Milest
~ Critical Develop a RFP soliciting the ~ • • • White 220 The issuance of a request
D Desired services of a consulting firm to for proposal soliciting a
prepare a cost allocation plan consulting firm to prepare
for the District. a cost allocation plan for
the District.
~ Critical Select a consulting firm to • ~ • • White 220 Based on the responses
• Desired prepare a cost allocation plan received on RFPs, select
for the District. a consulting firm.
~ Critical Complete the fieldwork on the • • ~ • White 220 The consulting firm will
D Desired preparation of the District's cost have interviewed District's
allocation plan. staff and obtained the
necessary accounting
data.
~ Critical Issuance of the Cost Allocation • • • ~ White 220 After editing the draft
D Desired Plan. report, the final cost
allocation plan will be
presented to the FAHR
Committee.
~ Critical Issuance of a draft of the Cost • • • ~ White 220 The consultant will issue a
0 Desired Allocation Plan. draft of the cost allocation
plan to the Finance
Department for review.
Wednesday, June 03, 1998 11 :35 AM Page 12 of 126
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~orrapl!'l ~ ,die?,«1e.v~l9pment of ~._"P.i$Jric;t-wide compr~IJQnsive pol_icies ~nq pr:oced_ur~.s mcJnYctl c;oy~rinQ all finif_Oc~ a_nd a·ccounting
issues. . .. --.... ~
Division 220 Task Q1 ~ Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Complete the identification and ~ [] • [] White, Cagle 220 All documents on various
D Desired compilation of all current accounting P and P that
finance and accounting policies have been written over
and procedures. time will be analyzed for
applicability.
~ Critical Identify process changes • ~ • • White, Cagle 220 Document that
D Desired resulting from the compares/contrasts prior
implementation of the new practice against current
Financial Information System. FIS system and need for P
and P change.
~ Critical Develop the format and content • • ~ • White, Cagle 220 A draft of the Accounting
D Desired of the Accounting Policies and Policies and Procedures
Procedures Manual. Manual will be available
for review by the EMT.
~ Critical Prepare, edit and distribute the • • • ~ White, Cagle 220 The final Accounting
D Desired final document. Policies and Procedures
Manual document will be
distributed to all
Departments.
Wednesday, June 03, 1998 11 :35 AM Page 13 of 126
L-L_ L_. L.__. l_. L-L-)RA...-E a..._.NT\...-lNl1-...JON:......JTR~ __.J , -_J __J _J __J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Implement recommenC,~tjons resplting,,from ~he ,finan,ce Dep~rtment's gp~rationa_l reyi,ew.
Division 220 Task -Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Complete the Operational • ~ • • Streed, White, 210,220,230 Operational Review report
D Desired Review of the Finance Dubois with recommendations on
Department. improving
efficiency/effectiveness.
~ Critical Implementation of the D • • ~ White 220 Implementation on all of
D Desired recommendations resulting the findings resulting from
from the Operational Review as the Operational Review.
they pertain to Accounting.
Wednesday, June 03, 1998 11 :35 AJ,.f'. Page 14 of 126
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
FIS migrati9n from J. 0. Eff wards World .Vision proprietary -operating platform \o the OneWorld Clj,eht/S~~JJr ope.rating. platfonn.
Division 220 Task ---Q1 Q2 QJ Q4 Lead Staff Lead Division Mileston
~ Critical Develop OneWorld ~ • • • White 220 Complete implementation
D Desired Implementation Plan. plan prepared in Project98
that identifies the tasks to
be accomplished and the
assigned resources.
~ Critical Complete installation of the new ~ • • • White, Swindle r 220,470 Installation of the new IBM
D Desired hardware and software. AS400e and OneWorld
Software has been
installed and tested.
~ Critical Complete migration to the • ~ • • White, Arnold, 220 The OneWorld operating
D Desired OneWorld platform from the Dillon, platform is being utilized
World Vision platform for the Weingarden for the following
Financial Suite applications. applications: G/L, Job
Cost, A/P, & AIR.
~ Critical Complete migration to the • • ~ • White, Dubois, 220,230 The OneWorld operating
D Desired OneWorld platform from the Arnold, platform is being utilized
World Vision platform for the Frederick for the following applic.:
Distribution Suite applications. Purchasing, Inv., Sales
Order & Fixed Assets.
~ Critical Complete District-Wide training • • • ~ Arnold, Thiede 220,230 All budget coordinators,
0 Desired on the OneWorld operating division FIS trainers, & the
system. Engineering Dept. (for Job
Cost), will have been
trained in OneWorld.
Wednesday, June 03, 1998 11 :35 AM Page 15 of 126
~ Critical
• Desired
)Rt_ .-EC __ .NT\. =---Nil, .. .,,ON-..... ..;'TRI--.. l -
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Complete migration to the • • • ~ White, Tomko, 220,510
OneWorld platform from the Arnold
World Vision platform for the
HR Suite applications.
PROJECT AND/OR OBJECTIVE:
Implementation of the FIS Contract Management Module. -"
I. --
Division 220 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Complete the implementation of ~ • • • White, Dubois, 220,230,720
D Desired the FIS Contract Management Stewart
Module.
~ Critical Complete the End Users ~ • •• White, Dubois, 220,230,720
D Desired Training on the FIS Contract Stewart
Management Module.
~ Critical Develop Implementation Plan ~ • • • White 220
D Desired for the FIS Contract
Management Module.
Wednesday, June 03, 1998 11 :35 AM Page 16 of 126
l ___ , _'j
The OneWorld operating
platform is being utilized
for the following
applications: Payroll, HR
Benefits, & Budgeting.
.......
--···.,;,,.
Milest,
The FIS Contracts
Management Module is
being utilized by the
District Contract Manager
& other staff.
Module implemented.
Complete implementation
plan prepared in Project98
that identifies the tasks to
be accomplished and the
resources to be used.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
lmptetnentatio.n ofilhe1Pdsi.tiop Control feature,s within the FIS• Auman Resoorce Module.
Division 220 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Develop Implementation Plan ~ • • • White 220
D Desired for the Position Control features
within the FIS Human Resource
Module.
~ Critical Complete the implementation of • ~ • • White, Tomko, 220,510
D Desired the FIS Contract Management Cagle, Arnold
Module.
~ Critical Complete the End User's • ~ • • White, Tomko, 220,510
D Desired Training on the Position Control Cagle, Arnold
features within the FIS Human
Resource Module.
Wednesday, June 03, 1998 11 :35 AM Page 17 of 126 .
Milest,
Complete implementation
plan prepared in Project98
that identifies the tasks to
be accomplished and the
assigned resources.
The Position Control
features within the HR
module is being utilized by
HR and Accounting.
All appropriate users in
Human Resources and
Accounting will be
thoroughly trained on
Position Control features.
~ '--
PROJECT AND/OR OBJECTIVE:
)Rt... __ ,E c __ .. ,:-JT,. ~ .Nil .. _ ;QN, __ .. .;TRL-.-J __;i
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
i
-._-j
,D.eyelop a Procurement Catd. Pilot Program in order to reduce the cost of sm~II procu_rements .. a"od to di_rect atten,tion towards
larger procuremeQts of +$1,000. ~~ ..,._
Division 230 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Identify division willing to ~ D DD Dubois 230 Document (memo, E-mail)
D Desired participate in the Pilot Program. from the selected Division
System controls need to be accepting the terms of the
identified. program.
~ Critical Contact State of California D ~ • • Dubois, White 230,220 Fill out documents and
D Desired Procurement card (Cal card) return to the State
officials to begin paper work on requesting participation
obtaining several cards. (1st set).
~ Critical The District returns documents D D ~ • Dubois, 230 District mails completed
D Desired to State for review and Thiede, account set-up (2nd set).
formalized authorization. Aldridge Procedure set-up with
Accounts payable.
~ Critical Receive Cal Cards from the • • • ~ Dubois, Thiede 230 Have formal meeting with
D Desired State and begin briefing selected division.
process with the selected Employee contract
division. finalized and signed.
Wednesday, June 03, 1998 11 :35 AM Page 18 of 126
' -·~
-.J
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
Develop pilot Ju~t-in-tjme ,(JIT) ~ont~~c~ for •warehouse inventory.
Division 230 Task ... Q1 Q2 Q3 Q4 Lead Staff Lead Divis'
~ • ~ Critical Utilizing the JDE system, • • Thiede, 230
D Desired identify inventory items eligible Corfman, Feery
for JIT contracts by annual
usages and feasibility.
~ Critical Identify procedures or problems • ~ • • Dubois, 230
D Desired utilizing the JDE FIS system for Thiede,
JIT contracts. Alvarado
~ Critical Develop boilerplate and D • ~ • Thiede, 230
D Desired specifications for the selected Corfman,
commodities. Feery, Dubois
~ Critical Request for bids developed and • • • ~ Thiede, 230
D Desired issued. Corfman,
Feery, Heller,
~ Critical Awards made and system in • D D ~ Thiede, 230
D Desired operation. Corfman, Feery
Wednesday, June 03, 1998 11 :35 AM Page 19 of 126
,., _-
Milest --
Review of assigned
commodities conducted
and a recommendation
issued by each lead staff
person to manager.
Meeting to discuss the
issues. Procedures on
responsibility of ordering,
discrepancies finalized.
Documents developed
and approved by Division
Manager. Bidders list
compiled.
RFB's on the street.
FIS system loaded with
pricing and reorder
thresholds.
L...-L.,,. L-L-L__.-L_" L-)RL:.:.:E a __ )JT):.__lNn; •••. _)QN:_JTRl-......-1 _j __ __J
STRATEGIC GOALS
) __J __J _J
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Conti[\U~ th, ~BC cycl,e 'CQ.~_n,J jprogram and maintlt,in a 97°/o accl_!r:~cy rate or, better.
Division 230 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Conduct review of ABC cycle • ~ • • Hannappel 230 Complete evaluation on
• Desired count program to insure it's process to include
effectiveness with the JOE effectiveness with Bar
system. coding. Report to
Manager.
~ Critical Second quarter report on • ~ •• Hannappel 230 Report submitted.
• Desired accuracy.
~ Critical Third quarter report on • • ~ • Hannappel 230 Report submitted.
D Desired accuracy.
~ Critical Fourth quarter report on • • • ~ Hannappel 230 Report submitted with
• Desired accuracy. Include causation of recommendations on
below 97% and bar code improvements.
system affects.
Wednesday, June 03, 1998 11:35 AM Page 20 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Stµ,dy_ ~od iffJpl~ment a B"r ·Coding system for Plant 1 Warehouse.
Division 230 Task Q1_Q2 Q3 Q4 Lead Staff Lead Divisi
~ Critical Conduct RFP process and • ~ •• Dubois, 230
D Desired select a consultant to complete Hannappel
the study.
~ Critical Final draft of study completed • • ~ • Dubois, 230
D Desired and a plan of action is Hannappel
developed on implementing the
system.
~ Critical Identify hardware and software • • ~ • Hannappel 230
D Desired installation requirements and
prepare for the labor portion of
the goal.
~ Critical Review procedures document • • • ~ Hannappel 230
D Desired for changes / corrections
subsequent to "go live."
Wednesday, June 03, 1998 11 :35 AM Page 21 of 126
--Milest
Consultant selected.
Contract issued to begin
work.
"Go Live" -Draft
submitted to all parties.
Hardware is ordered.
Procedures document is
produced for internal staff.
Procure installation
services and hardware if
possible.
Procedures updated and
redistributed to staff.
14%
Does Not Include:
0.4 FTEs Uncompensated Overtime
% of FTEs Dedicated to Work Type
COMMUNICATIONS DEPARTMENT
0%
SNOl.l V~I Nnl/\ll/\lO~
• Core Business
• Strategic Goals
Iii Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
L_. L t.,_ l-L-. l-..-:,___)RL.-.E C--'IT~N11,,........;0N~TRk..-.J __J ~ -J ~ ~ --1
STRA TEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Dep;,trjnJeJtt/Divi~jon ~e..b p~ge development
Division 31 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Develop individual • • • ~ Hellebrand, 310 Turnaround time is one
~ Desired departmenUdivision web pages Kardos month from final content
and links. provided by departments/
divisions to finished web
pages.
PROJECT AND/OR OBJECTIVE:
Establish a Oi_strjct-wid~ rec;or~s rnanage1J1ent program.
Division 31 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Establish a committee of ~ ••• Kyle 310 Committee established.
D Desired Records Coordinators from
every division/department.
~ Critical Develop records retention • ~•• Kyle 310 Records retention
D Desired schedule. approved by EMT,
General Counsel and
Board.
• ~ • • Kyle '
~ Critical Inventory and classify all 310 Inventory and
D Desired District records. classification completed.
Wednesday, June 03, 1998 11 :35 AM Page 22 of 126
~ Critical
• Desired
~ Critical
• Desired
~ Critical
• Desired
~ Critical
D Desired
~ Critical
D Desired
~ Critical • Desired
Wednesday, June 03, 1998 11 :35 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Receive RFPs for records • ~ • • Kyle 310
management consultant and
award contract.
Develop records management • • ~ • Kyle 310
program.
Begin implementing records • • ~ • Kyle 310
management program.
Begin development of software-• • ~ • Kyle 310
related tracking for existing
paper records.
Establish and conduct Spring • • • ~ Kyle 310
Cleaning Day for records.
Initiate EDMS system in Board • • • ~ Kyle 310
Secretary's Office.
Page 23 of 126
Contract awarded.
Program approved by
EMT, General Counsel
and Board.
Training of Records
Coordinator begins.
Begin RM software
program indexing of paper
records.
Purge files to be
destroyed; move approved
records to off-site storage.
Begin building index of
Board Secretary's Office
records.
'--L.. L-l__ L-
PROJECT AND/OR OBJECTIVE:
.( ·------~RJ..:..:,JE a..___::NTLJ.Nr-..:JOti-...lTR~
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Implement a District's website as part of the agency's,•e~,rnal communications str~tegy.
___J
Division 310 Task Q1 _Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Implement first phase of ~ • •• Hellebrand, 310
D Desired District's website. Kardos,
Tuchman
~ Critical Develop overall Internet ~ • • • Tuchman, 310
• Desired information structure based on Hellebrand,
input from Kardos
departments/divisions.
~ Critical Develop policies and • ~ • • Tuchman 310
D Desired procedures for webmaster e-
mail box.
~ Critical Develop web-based on-line • • •~ Hellebrand, 310
D Desired Tours and Speakers Bureau Kardos,
request form. Atkinson
Wednesday, June 03, 1998 11 :35 AM Page 24 of 126
__J _J _ _j __J __ J
Milestone
Design and launch first
five general information
topics.
Complete scope of work
and production schedule
based on needs/priority
analysis.
Complete draft policies
and procedures.
Complete web page.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPR~TETECHNOLOGY
Provide ,staff sJ,.ipport f9r ,the putJlic affairs compo[lent of (he Groundw~ter Replenishment System (GWfJS).
Division 310 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Presentation of draft ~ D DD Tuchman 310 Assist, as needed, in
D Desired Environmental Impact Report press briefings, mail-out,
(EIR) to various audiences. public workshops and
public hearings.
~ Critical Preparation of final EIR D ~ DD Tuchman 310 Provide staff support, as
[J Desired document. necessary, to Joint
Cooperative Committee
and outside consultants.
~ Critical Communicating certification of D ~ DD Tuchman 310 Assist, as needed, with
D Desired EIR. public education efforts
and outreach.
Wednesday, June 03, 1998 11 :35 AM Page 25 of 126
Does not Include:
0.3 FTEs Compensated Overtime
0.9 FTEs Uncompensated Overtime
% of FTEs Dedicated to Work Type
GSA DEPARTMENT
5% 1%
VSE>
D Core Business
Strategic Goals
Iii Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
L-L-L-.. --l...-
PROJECT AND/OR OBJECTIVE:
ICooperativJ> Projects Program.
, -:_ _0RL "". JE (-< ··NT~~Nr~_JON---lTR-,,.J
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
. --J
Division 410 Task Q1 Q2 Q3 Q4 Lead Staff Lead 01--•-• -----
~ Critical Implement the Cooperative ~ ••• Hodges 410
D Desired Projects Program and solicit
proposals from cities and local
wastewater agencies.
~ Critical Conduct a Technical Workshop ~ • • • Hodges, 410
D Desired with cities and local wastewater Herberg
agencies.
~ Critical Review proposals and make • •~• Hodges, 410
D Desired recommendation to OMTS McNelly
Committee.
~ Critical Enter into contracts with • • • ~ Hodges, 410
D Desired successful proposers. Dubois
Wednesday, June 03, 1998 11 :35 AM Page 26 of 126
_J -~ _j ._.,..J _j
------.. Milest
Prepare document and
mail to cities.
Set date and conduct
workshop.
Recommendation to
OMTS in March 1999.
Enter into agreements
after Board approval in
late March 1999.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
1~v'!luate ,R<!lli1>n~t Trai11ing CeJrter.
Division 410 Task Q1 Q2 QJ Q4 Lead Staff Lead Division
D Critical Identify training facility sites. ~ • • • Taylor, Josway 410
~ Desired
D Critical Conduct and complete Needs @ • • • McNelly 410
~ Desired Assessment.
D Critical Construct facility and turn over • • ~ • Taylor 410
~ Desired to Training.
PROJECT AND/OR OBJECTIVE:
Implement Capital Improvement Project$ a.$slgned to GSA. ---;: -----=-----;a
..... -· .. ~
Division 410 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Identify Cl P assigned to GSA ~ • OD Taylor 410
~ Desired and put together job plans and
project milestones for those
projects.
Wednesday, June 03, 1998 11 :35 AM Page 27 of 126
Milest
Identification of possible
sites (on site and off site}
due September 1, 1999.
External Needs
Assessment due
September 1, 1999.
Complete site and turn
over training facility to
Training department.
1
'
-------Milest
Gantt chart to be complete
August 1, 1998.
l-L.. L...:. L:.....
D Critical
~ Desired
D Critical
~ Desired
Wednesday, June 03, 1998 11 :35 AM
,1' -L._ Le ~R.4.-..E o--NT~Nl~ON:...:nJTR~:-l
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
Complete landscape work to D ~DD Taylor 410
triangular section north of
Administration building.
Put together bid package, solicit D D ~ D Taylor 410
bids conversion of the CL2
building at Plant 1 to house the
Collections staff.
Page 28 of 126
.. ~ _J _ _J ____J _:_J __J
Project completion by
December 31, 1998.
Prepare specifications and
bid packages by October
1, 1998. Receive OMTS
approval in November.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
~articip,at~ in DA.RT support aod wprkforce deve{ol)ment
Division 420 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead D•--•-•
~ Critical Implement First Quarter ~ • • • Blanda, DART 430 and Others
• Desired Recommendations.
~ Critical Implement Second Quarter • ~ • • Blanda, DART 430 and Others
D Desired Recommendations.
~ Critical Implement Third Quarter • • ~ • Blanda, DART 430 and Others
D Desired Recommendations.
~ Critical Implement Fourth Quarter • • • ~ Blanda, DART 430 and Others
• Desired Recommendations.
Wednesday, June 03, 1998 11 :35 AM Page 29 of 126
Milest
To be determined based I
on DART Phase Ill report
recommendations. I
I
To be determined based
on DART Phase Ill report
recommendations.
To be determined based
on DART Phase Ill report
recommendations.
To be determined based
on DART Phase Ill report
recommendations.
L--L..... L-r.__ c.=_ t,___ '·~R~E ~r j ;...ANl-'~ot..'-cn.:STRn:n..,J \____:] ---1 ' _ _J _...J _J __J
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE:
Cond~~t .City and Ag~ncy ~oordil}ation hOU!!eact_l Program.
Division 420 Task Q1 Q2 Q3 _Q4 Lead Staff Lead Division Milestone
D Critical Develop outreach questionnaire. ~ ••• Arhontes, 410,420,640 Final questionnaire
~ Desired
Talebi, distributed.
Mccusker
D Critical Schedule and conduct meetings [] ~ • • Arhontes, 410,420,640 Completion of all meetings.
~ Desired with City and Agency staffs. Talebi,
Mccusker
D Critical Compile data and produce • • ~ • Arhontes, 410,420,640 Final draft for EMT review.
~ Desired report. Talebi,
Mccusker
Wednesday, June 03, 1998 11 :35 AM Page 30 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
CompJete-f;tcilities aQd fl~et services 1pJanning.
Division 430 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Develop and implement a • ~ •• Forman, 430
D Desired standardized quarterly reporting Keating
tool for monitoring contractor
performance by areas.
~ Critical By 2nd Quarter, • ~ • • Forman, Hise 430
D Desired develop/implement a quarterly
reporting tool for monitoring
Rebuild/Weld Shop facility
~ Critical Finalize standardized reporting • • •~ Forman, 430
0 Desired tool on mobile fleet status and Tafolla
scheduled replacement dates
for vehicles.
Wednesday, June 03, 1998 11:35 AM Page 31 of 126
Milest
Spreadsheet style report.
Spreadsheet style report.
Spreadsheet style report.
L -L_ L__ [_ .L_ L-~.JRJ..,;,--~E ~n-~Nr~o~JTR:v,J _J __] __J _j _j _....J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
IPartlelpate In DART support and Issues.
Division 430 Task Q1 Q2 _Q3 Q4 Lead Staff Lead Division Milest
~ Critical Implement First Quarter ~ • •• Forman, DART 430 and Others To be determined based
• Desired Recommendations. on DART Phase Ill report
recommendations.
~ Critical Implement Second Quarter • ~ • • Forman, DART 430 and Others To be determined based
• Desired Recommendations. on DART Phase Ill report
recommendations.
~ Critical Implement Third Quarter • • ~ • Forman, DART 430 and Others To be determined based
• Desired Recommendations. on DART Phase Ill report
recommendations.
~ Critical Implement Fourth Quarter • • •~ Forman, DART 430 and Others To be determined based
D Desired Recommendations. on DART Phase Ill report
recommendations.
Wednesday, June 03, 1998 11 :35 AM Page 32 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Ue,grJge 1work stcttiqr.i hardwa,_re ~Qd spftware, as rp_qolred, District-wide.
Division 460/920 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Upgrade PC software as • • • ~ Lembke, 460,920
D Desired required throughout the year, Castillon
order/install/configure
application and OS/software
~ Critical Upgrade PC hardware. Replace • • • ~ Lembke, 460,920
D Desired approximately 100 PCs Castillon
considered obsolete.
Wednesday, June 03, 1998 11 :35 AM Page 33 of 126
Mileston
All users' systems
upgrades are done.
PCs have been replaced.
At the end of each quarter,
approximately 25% of the
units replaced.
9%
24%
Does not Include:
0.2 FTEs Compensated Overtime
1.2 FTEs Uncompensated Overtime
S3~~nOS3~ N'v'V'JnH
3%
% of FTEs Dedicated to Work Type
HUMAN RESOURCES DEPARTMENT
• Core Business
• Strategic Goals
l!I Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
L-L._ L_ L-L-L-L-.:>Rl-.siE ~T~Nr~o~TR~ __J _J _J _J ..:_J _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT· WORKFORCE
PROJECT AND/OR OBJECTIVE:
1
Implement new Coll}pens~Jion an.d Cl,assification Program_. ·---"· .. ---· --·-. -~ ----·---· ---.. ·--
J . ' ~ . ,
..__ -~• • -•• --• • r• • ---------·-
Division 51 O Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Divis' --Milest,
~ Critical Update HRIS to reflect new ~ D DD McKinley 510 The HRIS will be updated
D Desired titles and bands. to reflect new titles and
bands for all employees
by the end of the 1st qtr.
~ Critical Communicate new ~ D DD McKinley 510 The new compensation
D Desired compensation plan. plan will be communicated
to all employees by the
end of the 1st qtr.
~ Critical Modify the job competencies. D ~ DD McKinley 510 Competency lists will be
D Desired
modified, as necessary,
and distributed to all
employees by the end of
the 2nd qtr.
~ Critical Train managers and employees D ~ DD McKinley 510 Train managers and
D Desired on the new performance review employees on how to
process. complete the new
performance review forms
by the end of the 2nd qtr.
Wednesday, June 03, 1998 11 :35 AM Page 34-of 126
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
lfllplement the recommendations.of the Human Resources Internal audil
Division 510 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical The list of recommendations is • • • ~ Tomko 510
~ Desired Implemented.
Wednesday, June 03; 1998 11 :35 AM Page 35 of 126
Milestone
Once the audit is
completed, the list of
recommendations will be
prioritized/planned for
implementation.
\.;, t:__, [• ·L:-r '---.JRJ< .. ~....;E C:.-v·NT'. v~Nl"i"' .-,oN--..,.~TR-rv I~
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Convert HRIS System to One World; add new• repqrting· system.
Division 51 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Implementation of the Position • ~ • • Gray 510
D Desired Control module in the J. D.
Edwards system.
~ Critical Implementation of new report • • • ~ Gray 510
D Desired system software.
~ Critical Convert the J. D. Edwards 0 • • ~ Gray 510
• Desired World Vision product to the J.
D. Edwards One World product.
PROJECT AND/OR OBJECTIVE:
Develop the Intranet and Internet fo.r ijuman Resource.s, Division 51'0.
Division 510 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Plan the sites of the Intra-and ~ • •• Reed 510
D Desired Internet.
Wednesday, June 03, 1998 11 :35 AM Page 36 of 126
__J __l ' _j -~ -~ --~
Milestone
Position Control will be
implemented by the end of
the 2nd qtr.
Reporting software will be
chosen by the end of the
1st qtr; will be
implemented and running
by the end of the 4th qtr.
World Vision will be
converted to One World
by the end of the 4th qtr.
·.
Milestone
The layout and format will
be developed by the end
of the 1st qtr.
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
Wednesday, June 03, 1998 11 : 35 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPR~TETECHNOLOGY
Organize and determine the D ~ DD Reed 510
scope of the sites for the net.
Develop the site maintenance D D D ~ Reed 510
procedures.
Develop the content for each D D •~ Reed 510
site; post the text and graphics
to the sites.
Page 37 of 126
A detailed blueprint for the
sites will be complete by
the end of the 2nd qtr.
Policies and procedures
for updating and
maintaining information
will be developed by the
end of the 4th qtr.
All text information will be
constructed & graphics
will be coordinated by the
end of the 3rd qtr. then
posted to the site in 4th qtr.
L-L_ L_ t.,_ L-L-L,_PRL.::,JE <L:...:..:NTL.JNl"--..lO~TR..,_j __J __J __J __J __J --3
STRA TEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
Cbnduct a·t1..m i'f;tview of the Benefits Prqgram before FY ·99-00.
Division 510 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest
D Critical Review the medical plans and D ~ • • Tomko 510 Have the plans reviewed
~ Desired premiums to ensure that by the end of the 2nd qtr.
benefits are effective and
competitive.
D Critical Determine if changes will be • • ~ • Tomko 510 A decision will be made by
~ Desired made to retiree health coverage. the beginning of 3rd qtr.
This corresponds with
active employee medical
plan review.
D Critical Enhance and distribute • • ~ • Bucher 510 Have the reports
~ Desired personal benefits analysis distributed to employees
reports to employees. by the end of January.
D Critical Conduct quarterly employee • ••~ Bucher 510 Conduct at least one
~ Desired focus groups to discuss the meeting per quarter.
benefit carriers.
Wednesday, June 03, 1998 11 :35 AM Page 38 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
De.velop Educational ,program for Empl9.yee, Benefits.
Division 510 Task ---Q1_Q2 Q3 Q4 Lead Staff Lead D'-'-'
D Critical Provide a seminar on retirement D ~ DD Bucher 510
~ Desired planning/benefits with
participation by OCERS, SSA,
and deferred comp providers.
D Critical Conduct quarterly seminars • D • ~ Bucher 510
~ Desired using our EAP provider on
health and wellness issues.
D Critical Conduct educational classes on • D • ~ Bucher, Reed 510
~ Desired how to use the intranet for
benefit information.
• Critical Conduct the Health Fair. • • • ~ Bucher 510
~ Desired
Wednesday, June 03, 1998 11 :35 AM Page 39 of 126
Milest,
A seminar will be
conducted at each plant
by the end of the 2nd qtr.
We are targeting a
seminar for each quarter.
Classes will be held by the
end of the 4th qtr.
The third annual health
fair will be held in the 4th
qtr.
L._. L-c....__ L-L-L-L.....JRJ.........;E ~T~Nlt.....JON--.JTR.........,l __J __J _.J __) _J _j
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
lmple,tnent'DART recprnmendation~ fof 'geoqrap~ie:al a_rec1 a_nd ,utility teall\ training.
Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Determine training needs. ~ • • • Jones, Cook, 830,840,850, Training needs identified
~ Desired
Flanagan, 860,870,520 for teams.
Josway
• Critical Develop the team training ~ • • • Jones, Cook, 830, 840, 850, Program design
~ Desired course. Flanagan, 860,870,520 completed and initial
Josway course developed.
0 Critical Implement the geographical ~ • • • Jones, Cook, 830, 840, 850, Initial course scheduled
~ Desired area and utility team training Flanagan, 860,870,520 and implemented.
course. Josway
PROJECT AND/OR OBJECTIVE:
lmpler:nen,t DART recommendations for the modification and upgrade tr~ining ,for the -CMll(IS •
• J ~-~ • .!... _.u_
Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Determine the training needs • • ~ • Jones, Cook, 830, 840, 850, Training needs identified
~ Desired based on the modifications and Flanagan, 860,870,520 for modification and
upgrades to the CMMS. Josway upgrades to the CMMS.
Wednesday, June 03, 1998 11 :35 AM Page 40 of 126
D Critical
~ Desired
D Critical
~ Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Implement the training course. • • • ~ Jones, Cook, 830, 840, 850,
Flanagan, 860,870,520
Josway
Develop the training course. • • • ~ Jones, Cook, 830, 840, 850,
Flanagan, 860,870,520
Josway
PROJECT AND/OR OBJECTIVE:
lmJ?lement the bAR.T .recommenclation$ for intra-division technical ,training. --
--
1. .
Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Determine the training needs. ~ • •• Jones, Cook, 830, 840, 850,
~ Desired
Flanagan, 860,870,520
Josway
D Critical Develop the training program. • ~ • • Jones, Cook, 830, 840, 850,
~ Desired
Flanagan, 860,870,520
Josway
D Critical Implement the training program. • • ~ • Jones, Cook, 830, 840, 850,
~ Desired
Flanagan, 860,870,520
Josway
Wednesday, June 03, 1998 11 :35 AM Page 41 of 126
Required course
scheduled and
implemented.
Program design
completed and required
course developed.
...
Milest
Training needs identified
for O&M field divisions.
Program design
completed and initial
courses developed.
Initial courses scheduled
and implemented.
L_ L_ L-L-l-L.-L-")RC,JE ~TL....lNIL...JON...-..lTR~ __J ~ __J __J __J _j
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
lmplem~nt the t>ART recommendations for reinvention workshops.
Division 520 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest
• Critical Develop the workshop content ~ • • • Jones, Cook, 830, 840, 850, Workshop designed and
~ Desired and the materials. Flanagan, 860,870,520 developed.
Josway
• Critical Identify the workshop training ~ • • • Jones, Cook, 830, 840, 850, Training needs identified
~ Desired needs. Flanagan, 860,870,520 for the reinvention
Josway workshops.
D Critical Implement the reinvention ~ • • • Jones, Cook, 830, 840, 850, Initial workshops
~ Desired workshops. Flanagan, 860,870,520 scheduled and
Josway implemented.
Wednesday, June 03, 1998 11:35 AM Page 42 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
C.on.ti11ue .~~ Hazar:dous Ehergy C.ontr:ol Procedure, Devel~·pment 'Program.
Division 530 Task Q1 Q2 Q3 94 Lead Staff Lead D'·-•-•
~ Critical Prioritize the Hazardous Energy ~ ••• Jones, Josway 850,860,530
D Desired Control (HEC) Procedures to be
developed during the 1998-99
Fiscal Year.
~ Critical Develop 300 HEC Procedures. ~ • • • Jones, Josway 850,860,530
D Desired
~ Critical Complete the Hazardous ~ • • • Jones, Josway 850,860,530
D Desired Energy Control (HEC) Pilot
Program,
~ Critical Develop 300 HEC Procedures. • ~ • • Jones, Josway 850,860,530
D Desired
~ Critical Develop 300 HEC Procedures. • • ~ • Jones, Josway 850,860,530
D Desired
Wednesday, June 03, 1998 11:35 AM Page 43 of 126
Miles.t
HEC Procedures priority
list.
Complete 300 HEC
Procedures.
Complete the Pilot
Program.
Complete 300 HEC
Procedures.
Complete 300 HEC
Procedures.
r I.
~ Critical
• Desired
~ Critical
D Desired
~ Critical
D Desired
_JRL JE C., _ .,NT'.. __ .\NI", •.. --JON-.... .JTR. _ ) -__;j
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Develop 300 HEC Procedures. • • • ~ Jones, Josway 850,860,530
Continue to import HEC • • • ~ Jones, Josway 850,860,530
Procedures developed in
Access database into the
CMMS.
Submit HEC Final Report • • •~ Jones, Josway 850,860,530
including recommendations for
ongoing report.
PROJECT AND/OR OBJECTIVE:
Submit OSHA's Voluntary Protection Program (VPP) Application.
=
Division 530 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Develop monthly worksite ~ • •• Josway, 530
~ Desired inspection procedures. Tunnicliff
D Critical Continue comprehensive ~ • • • Josway, 530
~ Desired safety/industrial hygiene Tunnicliff
surveys to identify hazards and
establish routine monitoring
Wednesday, June 03, 199811:35 AM Page 44 of 126
__J -.J _] _J
Complete 300 HEC
Procedures.
HEC Procedures imported
into CMMS.
Final Report and
Recommendations Report.
Milest,
Written worksite
inspection procedures.
Continue surveys and
develop a routine
monitoring procedure.
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
Wednesday, June 03, 1998 11 :35 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Document all SER training, ~ • • • Josway, 520,530
including assessment Flanagan,
procedures. Tunnicliff
Encourage employee ~ • • • Josway, 530
involvement in SER Programs. Tunnicliff
Develop Accident Investigation ~ • •• Josway, 530
procedures. Tunnicliff
Ensure clear SER ~ • •• Peterman, 510,530
responsibilities are established Josway
with authority and resources to
carry out SER responsibilities.
Develop a consistent ~ • • • Peterman, 510,530
disciplinary system. Josway
Develop a comprehensive, user-~ • • • Josway, 530
friendly Safety and Emergency Tunnicliff
Response (SER) Policy and
Program.
Page 45 of 126
Complete SER training
documentation.
Increased employee
involvement.
Written Accident
Investigation procedures
completed.
Establish responsibilities.
Completion of a written
disciplinary system.
Written SER Policy and
Program.
I, ., L_
• Critical
~ Desired
• Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
• Critical
~ Desired
• Critical
~ Desired
Wednesday, June 03, 1998 11 :35 AM
)RJ. ,E c __ NT\ --;lNn. __ ,'ON---.JTR. __
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Ensure management ~ • • • Peterman, 510,530
commitment and involvement. Josway
Ensure contract employees are ~ • • • Peterman, 510,530
afforded equal protection. Josway
Develop a pre-use analysis • ~ •• Josway, 530
procedure. Tunnicliff
Develop hazard correction • ~•• Josway, 530
tracking procedure, and a Tunnicliff
method to document all
identified hazards until
Analyze job hazard analyses for • ~ • • Josway, 530
opportunities to improve work Tunnicliff
practices and/or training.
Initiate monthly worksite • ~ • • Josway, 530
inspections. Tunnicliff
Page 46 of 126
J
Management support of
SER Program.
Contract employee policy
developed.
Complete a pre-use
analysis procedure.
Complete hazard
correction tracking
procedure.
Initiate analyses.
Initiate inspections.
D Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
• Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
Wednesday, June 03, 1998 11 :35 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Develop a hazard reporting • ~ • • Josway, 530
system for employees. Tunnicliff
Obtain formal signed • ~ • • Josway, 530
statements from collective Tunnicliff
bargaining units supporting the
District's VPP-related efforts.
Ensure SER concerns are • ~ • • Peterman, 510,530
integrated into planning. Josway
Document ongoing monitoring • ~ • • Josway, 530
and maintenance of workplace Tunnicliff
equipment.
Analyze injuries/illnesses to • ~ • • Josway, 530
identify potential patterns. Tunnicliff
Ensure management, • • ~ • Josway, 520,530
supervisor, and employee Flanagan,
training emphasizes SER Tunnicliff
responsibilities.
Page 47 of 126
Complete hazard reporting
procedure.
Obtain signed
endorsement.
Communicate planning
requirements.
Complete documentation.
Initiate analyses.
Complete training.
L. L .,_ L-
• Critical
~ Desired
D Critical
~ Desired
D Critical
~ Desired
' ~-
Wednesday, June 03, 1998 11 :35 AM
r ----~RI--~_; E ~NT~Nr~O~TR~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Ensure adequate engineering • • ~ D Josway, 530
and administrative controls Tunnicliff
exist.
Complete and submit the VPP D D • ~ Josway, 530
application. Tunnicliff
Develop annual SER program • • • ~ Josway, 530
evaluation procedure containing Tunnicliff
recommendation(s), action
plan(s), and verification.
Page 48 of 126
___) __) ____J ___J _ _J __ _)
Conduct an evaluation of
engineering and
administrative controls.
Complete and submit the
application.
Complete an evaluation
procedure.
Does not Include:
1.2 FTEs Compensated Overtime
2.4 FTEs Uncornperisated Overtime
% of FTEs Dedicated to Work Type
TECHNICAL SERVICES DEPARTMENT
2% 2%
• Core Business
B Strategic Goals
• Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
S301/\~3S 1v'OINH03.l
L., L_ c__ L-l-L_. L-)RJ:...._;E ~T~Nl,:_....JQN--.-.JTR~ __;, _J __J _J __J __J
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
Ensure th.at the Di~isions, co"'plelt re..engineerin9.
Division 610 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Ensure that the Divisions • • • ~ Wheatley, 610 Divisions will provide
D Desired complete re-engineering. Talebi, Moore, action plans and reports.
Mowbray
Wednesday, June 03, 1998 11:35 AM Page 49 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
!Cross-train staff.
Division 610 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Ensure that the Divisions are • • • ~ Talebi, 610
D Desired implementing cross-training. Mowbray,
Moore
Wednesday, June 03, 1998 11 :35 AM Page 50 of 126
Milestone
Divisions will report on
cross-training progress.
L. t_. L_. L-L-. L-L...)RL.:..:E ~T~Nli.__:,_JQN:....__JTR'--J ___J ___J __J __J __j _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
lmp!~mEtQt projec_t management tracking fo identify ,productivity and evaluate improvement areas. -I·-----------
71 ., -----.. 1 •;~-I~ .,.,,
Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Determine the strategy of ~ • • • Brooks 620 Prepare a memo
D Desired implementation and ratio of documenting strategy.
benefit-to-staff effort.
~ Critical Train staff in use of project • ~ • • Brooks 620 Training program begun.
D Desired management software.
~ Critical Implement project management • • ~ • Brooks 620 Provide records showing
• Desired software in daily activities. usage.
~ Critical Re-evaluate the program for • • ~ • Brooks 620 Identify areas of
D Desired inefficiencies. improvement in project
management.
Wednesday, June 03, 1998 11:35 AM Page 51 of 126
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
!mprove~cosf effectiver;iess l>Y continl.ling to d~v,lop coop,ra(ive p~rtnerstaips with othe.r POTWs., research1:lgroups, and
regulators·. . ..
Division 620 Task Q1 Q2 Ql Q4 Lead Staff Lead Division Milestone
~ Critical Support State-wide biosolids • • • ~ Baroldi 620 Report on progress of
D Desired application EIR. state-wide EIR.
~ Critical Support Kern County biosolids • • D ~ Baroldi 620 Report on progress of
D Desired ordinance development. Kern County biosolids
ordinance.
PROJECT AND/OR OBJECTIVE:
t'!lp,rgye efficiency a11d exp~rtise in oceanography,. ~nd enhance and improve cross-tr:ainlng of OMP staff.
'. --
Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Begin cross-training of OMP ~ • • • Robertson 620 Plan and document start
D Desired staff. of staff cross-training.
~ Critical Report staff development, • • ~ • Robertson 620 Provide report with
• Desired identifying staff expertise function matrix/staffing
abilities showing
--
improvement.
improvement from 1st qtr.
Wednesday, June 03, 1998 11 :35 AM Page 52 of 126
L._ c__ L_. L-L. L-L-)R/l.._,;E a__.i.i1"-...1Nl~N:._..JTR~ __J -.J __J _J _J _.J
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE:
Contin_u~ conducting c.ommunity outreach programs.
Division 620 Task Q1 QLQ3 Q4 Lead Staff Lead Division Milestone
D Critical Participate in Orange County ~ • • • Armstrong, 310 Document staff
~ Desired Fair. ECM staff participation in e-mail or
note.
D Critical Participate in OCSD Speakers • • • ~ Carlson, ECM 310 Document staff
~ Desired program. staff participation in e-mail or
note.
D Critical Participate in tour guide • • • ~ McCarthy, 310 Document staff
~ Desired program. ECM staff participation in e-mail or
note.
PROJECT AND/OR OBJECTIVE:
I~~·~ ... ·~~ I
Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Participate in Methods • • • ~ Robertson, 620 Report on activities of
D Desired Development Committees. Armstrong, committees.
O'Brien
Wednesday, June 03, 199811:35 AM Page 53 of 126
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
Participate in the Commission's • • •~ Robertson, 620
Armstrong Technology Advisor Group
(CTAG).
PROJECT AND/OR OBJECTIVI;::
Devel~p lnternet.,Web Page.
Division 620 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Develop Internet web page with ~ • • • Colston, 620
• Desired District's monitoring data. McGee
~ Critical Implement Phase I of the • • • ~ Colston, 620
• Desired Internet plan. McGee
PROJECT AND/OR OBJECTIVE:
Resp~ond to exterhal data-requests from the community and others.
~ -~--
Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Respond to requests within 5 • • •~ Hadden, 620
~ Desired days (10 days for FOIA). Robertson,
Moore
Wednesday, June 03, 1998 11 :35 AM Page 54 of 126
'
Provide quarterly activity
report.
Milestone
Complete implementation
plan.
Have monitoring data
available on the Web.
-·-
Milestone
Respond in writing, or
document responses in e-
mail or notes.
L._ L_. L-L-L.. L-L-)RJi....._;E ~\JT~Nl1--oN~R~ __J --....J _ _J _J _ _J _ _J
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
Track, analyie, parti~ipat& il'.I the d,velopm,~nt, a11d lnfh,1ence of legisl~\jon,.,r:egul.aUoQs and rules tt:irough profess1orfal '
organizations. ~~--.:, -~-.
Division 620 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Improve the legislative analyses • • ~ • Baroldi, 620 Provide written, in-depth
D Desired by providing a more in-depth Colston, analyses of all high-
impact analysis. Carlson priority bills.
~ Critical Create and update a calendar • • • ~ Baroldi, 620 Provide written, updated
• Desired for all applicable rules and Colston, calendar listing
regulatory development. Carlson appropriate events.
Wednesday, June 03, 1998 11 :35 AM Page 55 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Develop and iI"Pltment sira__tegy to mal}age change~ in worklo.ad due to NPDES permit and autamation.
Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Cross train lab staff for quarterly ~ • • • Bluestein, 630
0 Desired receiving water quality studies. Christensen,
McGee
~ Critical Develop a business plan • ~ • • Yahya, 630
0 Desired including identification of Mowbray,
opportunities and strategies for Bluestein
marketing lab services.
~ Critical Develop a team approach and • • ~ • Bluestein, 630
0 Desired cross train between lab sections Christensen,
to provide flexibility for changes McGee
in work patterns.
Wednesday, June 03, 1998 11 :35 AM Page 56 of 126
-.
Milestone
Document training of 8 lab
staff.
Complete business plan
with marketing methods
ID'd. Complete the
development of the
Brochure of Services.
Report on cross-training
and changes in work
patterns.
L_ L.... L_ L-c._. L-~R~E C-....,._-NT~Nl~ON'-a,....JTR~ __..) __J _ _J __J _J
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Complttt~ the lmplementatiqn and the int~gratiop of ,LIMS with· other d-!~ sy.ste111s io the District -t • •a.. i -, ~ (,I• --.I r;i
·~ ,:1
-· ~·-·---. --~ ... •r-• •••• r -·-· --.• . -·t _! f-:-, __ , f~ ~J _: j~-... ~ .,1-r/ _. _ I I j
Division 630 Task Q1_Q~ Q3 Q4
~ Critical Establish integration ~ • • •
• Desired requirements and develop a
plan for implementation with
each division receiving lab data.
~ Critical Complete execution of the • • •~
D Desired plans for electronic data
transfer from lab to customers.
PROJECT AND/OR OBJECTIVE:
ISuppo,t Operations and .EnglneelilllJ~ P ~A ~~
Division 630 Task Q1 Q2 Q3 Q4
• Critical Support the projects as • • • ~
~ Desired identified in the Operations and
Engineering project summary.
Wednesday, June 03, 1998 11:35 AM Page 57 of 126
Lead Staff Lead Division Milestone
Pira, 630 Complete report which
Tremblay, SC, documents integration
Ops, IT requirements and
implementation plan.
Pira, 630 Perform electronic data
Tremblay, SC, transfer from lab to
Ops, IT customers.
Lead Staff Lead Division Milestone
Bluestein, 710,810 Document completed
Christensen, projects.
McGee.
_ ..J
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
CdmpJe~ re,c.ertificstion oflaboratory usi~g the 1ELAP/NELAC rpr.ec,edures.
Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Review and revise laboratory • ••~ Mowbray, 630
D Desired operations manuals and Tremblay
methods as required. McGee
PROJECT AND/OR OBJECTIVE:
CompJet~ the fllUlti-a-geney ~.enchmark p,:9j~ct for lab standards.
~
Division 630 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Using the benchmark data, D ~ • • Mowbray 630
D Desired develop productivity and
staffing goals within the
laboratory.
Wednesday, June 03, 1998 11 :35 AM Page 58 of 126
Milestone
Receive ELAP certification.
-.
Milestone
Complete written
productivity and staffing
goals.
L... L._,. L._ L-L._. L..-L-JRA-:.:E CL.Jfll~---lN11.,.:.;0N~TRl,.......J __j ___J -_J _J __J -.J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Automate permi~ monitoring, and enforcement activities.
Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division MIiestone
~ Critical Automate and convert D D •~ Swindler, 640,460 Prepare a progress report
D Desired permitting, monitoring, Wybenga, on a quarterly basis.
enforcement, and reporting Talebi
activities to Windows and
PROJECT AND/OR OBJECTIVE: I Evaluate staff prOdiJctlvlty te ---~-
Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Provide productivity data on ~ •D D Benzie, Talebi 640 Prepare a report on field
~ Desired field staff for fiscal year 97-98. productivity data.
D Critical Conduct analysis of the data • ~ DD Benzie, Talebi 640 Prepare a report
~ Desired and identify areas that need summarizing the findings
improvement. and recommended actions.
D Critical Implement the recommended D D D ~ Benzie, Talebi 640 Provide progress reports
~ Desired actions. on a quarterly basis.
Wednesday, June 03, 1998 11 :35 AM Page 59 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Revise ~xisting Source Coptrol Policies a.nd Pro.cedures .(P and P).
Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
• Critical Conduct a survey among ~ • • • Talebi 640
~ Desired Source Control staff to identify
critical and priority P and P for
revision.
• Critical Develop guidelines and conduct ~ • • • Talebi 640
~ Desired training on how to develop and
write P and P.
• Critical Revise the critical Policies and • • • ~ Talebi 640
~ Desired Procedures.
Wednesday, June 03, 1998 11:35 AM Page 60 of 126
l____ _,
--------Milest
Conduct the survey and
prepare a report on the
results, listing the P and P
that need revision.
Prepare a report on
policies and procedures
guidelines.
Prepare a status report on
a quarterly basis.
L. t.......:.... L.., L.--L-. L._-L..;)R/., --1e CL.....:..:.Nr--...\Nr:......JON--_..JTR........J ____;; ·__) _ __J -..J -.J _ _J
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE:
IQevejop ~~d revise local limits.
Division 640 Task Q1_92 Q3 Q4 Lead Staff Lead Di •-• Milest
~ Critical Identify pollutants of concern, ~ ••• Talebi, 640 Prepare a report and send
D Desired conduct headworks loading Wybenga to EPA and RWQCB.
analysis and send information
to RWQCB and EPA.
~ Critical Complete the headworks • ~ • • Talebi, 640 Prepare final headworks
D Desired loading analysis report and Wybenga loading analysis report
send to RWQCB and EPA. and send to RWQCB and
EPA.
~ Critical Develop the allocation strategy • •~• Talebi, 640 Prepare final allocation
D Desired and preliminary local limit Wybenga strategy report and send
reports and send to EPA and to EPA and RWQCB.
RWQCB.
~ Critical Submit, for authorization, final • • • ~ Talebi, 640 Obtain authorization from
D Desired local limits report to Board of Wybenga the Board and sent to EPA
Directors and send to EPA and and RWQCB.
RWQCB.
Wednesday, June 03, 1998 11:35 AM Page 61 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
Pr,ovicl! assis~_nce to Perm~ttees through Busine,ss As:sistance Center.
Division 640 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Participate in projects in • • • ~ Renescu, 640
D Desired partnership with EPA and other Talebi
regulatory agencies.
I • • • ~ ~ Critical Prepare and distribute technical Renescu, 640
D Desired and regulatory brochures. Talebi
~ Critical Conduct Technical and • • •@ Renescu, 640
D Desired Regulatory Workshops Talebi
Wednesday, June 03, 199811:35 AM Page 62 of 126
Milestone
Prepare a report each
quarter summarizing
project activities.
Complete and distribute
two brochures.
Prepare quarterly reports
on each workshop.
Does not Include:
0.8 FTEs Compensated Overtime
1.9 FTEs Uncompensated Overtime
% of FTEs Dedicated to Work Type
ENGINEERlNG DEPARTMENT
4% 1%
88%
• Core Business
a Strategic Goals
• Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
8N1~33Nl8N3
L,_ c__ t_, L-t,_
PROJECT AND/OR OBJECTIVE:
~ -
IC>evelap FIS Procedures for EngiJl!,ering.
~· 'JR •. ·-E If --"•NT" .. ANF . 10 .. 1 ~T0 I -I.. J! ~ __.,.. .____.i •~ ~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
_j
Division 71 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Divis' --
~ Critical Develop a Needs Assessment ~ • • • Chaudhry 710
D Desired Report and evaluate FIS
capabilities for the Engineering
Department.
~ Critical Approve and implement FIS • • ~ • Chaudhry, 710
D Desired policies and procedures for the Ludwin
Engineering Department.
~ Critical Develop FIS draft policies and • • ~ • Chaudhry 710
• Desired procedures for the Engineering
Department.
~ Critical Conduct in-house training on • • • ~ Chaudhry 710
D Desired FIS final policies and
procedures for the Engineering
Department.
Wednesday, June 03, 1998 11 :35 AM Page 63 of 126
__J • _ _.J _J ._J ·~ __J
Milest -------
Needs Assessment
Report and evaluation of
FIS capabilities completed.
Policies and procedures
approved and
implemented.
Draft policies and
procedures completed.
Training completed.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
IReyise project filing system.
Division 710 Task --Q1 Q2 QLQ4 Lead Staff Lead Division
~ Critical Phase II -Develop, approve, ~ • • • Cain, 710
D Desired and implement coding Chaudhry,
sequence for new filing system. Ludwin
~ Critical Phase I -Finalize File ~ • • • Chaudhry 710
D Desired Assessment Study.
~ Critical Phase Ill -Develop, approve, • • ~• Cain, 710
D Desired and implement Filing Manual Chaudhry,
and training on new filing Ludwin
system for Engineering staff.
PROJECT AND/OR OBJECTIVE:
Standardize boilerplate Contract Documents. --c;
,.,.. -;
,11,;~.-
Division 710 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Identify all contract documents ~ • • • Chaudhry, 710
D Desired for standardization. Ludwin
Wednesday, June 03, 1998 11 :35 AM Page 64 of 126
Milestone
New coding sequence in
place.
Assessment Study
completed.
Filing Manual and Training
completed.
~"
-~
Milestone
Contract documents
identified.
JR1-.• ...,E c.., _NT\ ..... -.Nn-,..,. dON· ..,.,,-ii TR .......
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ Critical Incorporate the revised and • ~ • • Chaudhry 710 Revised and approved
D Desired approved contracts into process. contract documents in
place.
~ Critical Revise and approve boilerplate • ~ • • Chaudhry, 710 Boilerplate contracts
D Desired language contracts in Ludwin revised and approved.
conjunction with Counsel.
~ Critical Revise and approve boilerplate • • • ~ Chaudhry, 710 Boilerplate contracts
D Desired language contracts in Ludwin revised and approved.
conjunction with Counsel.
PROJECT AND/OR OBJECTIVE:
Standardize .Contract Process and Proce(lure,. -... ---•
. ,
Division 710 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest
~ Critical Review and evaluate current ~ • • • Chaudhry 710 Review of contract
D Desired contract process for all process completed.
Engineering Department.
~ Critical Develop, approve, and • ~ • • Chaudhry, 710 Contract procedures
D Desired implement contract procedures Ludwin developed, approved and
for Division 710 and 720. implemented for Division
710 and 720.
Wednesday, June 03, 199811:35 AM Page 65 of 126
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Develop, approve, and • • ~ • Chaudhry, 710
Ludwin implement contract procedures
for Division 730.
PROJECT AND/OR OBJECTIVE:
Update/maintain Policies and Procedutes Manual. -·-· · --~UI -
Division 71 0 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Div' ----
~ Critical Establish standard format, ~ • • • Chaudhry 710
D Desired determine needed work and
assign tasks.
~ Critical Complete revisions to sections • ~ •• Chaudhry 710
D Desired of existing manual that have
clear policy and procedure
guidelines.
~ Critical Beginning in 3rd Quarter, • • ~ • Ludwin 710
D Desired approve revised sections.
~ Critical Complete revised sections of • • ~ • Chaudhry 710
D Desired manual that contain accepted
policy and procedure. .
Wednesday, June 03, 1998 11 :35 AM Page 66 of 126
Contract procedures
developed, approved and
implemented for Division
730.
(
Milest
Workplan, schedule and
assignments complete.
Revisions submitted for
approval.
Approved for distribution.
Sections submitted for
approval.
L-. L-L_. L_,.
~ Critical • Desired
~ Critical
D Desired
Wednesday, June 03, 1998 11 :35 AM
L.... ' ,-.; :,__oR~E -~NT ........\Nl~O~T~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Beginning in 3rd Quarter, hold • •~• Chaudhry 710
training sessions on revised
sections.
Complete sections of manual • • • ~ Chaudhry 710
that require development or
significant revision of policies
and procedures.
Page 67 of 126
__J . _ _j _J __J --1 :.._J
Sessions held with staff.
Sections submitted for
approval.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
IQeveJop lnlranet Site.
Division 710
~ Critical
D Desired
~ Critical
D Desired
Wednesday, June 03, 1998 11:35 AM
Task
Review and identify
Engineering items to be
included on the Intranet.
Develop, approve and
implement Engineering
Department Web pages for
going on-line.
Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ ••• Chaudhry 710
• • D ~ Chaudhry, 710
Ludwin
Page 68 of 126
Milestone
Items identified.
Web pages on-line.
t._ L_. L_, t,__ t_ :.__,,:)Rt.....-iE ~T'. -ANl~O~TRftrv-J _J :~ _ _J __J --l ~
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
PROJECT AND/OR OBJECTIVE:
!Develop Quarterly Department Status Repoll,
Division 71 O Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
• Critical Review the Design and • • ~ • Chaudhry 710 Review completed.
~ Desired Construction Quarterly Status
Report format.
• Critical Develop, approve and • • • ~ Chaudhry, 710 Department Quarterly
~ Desired implement a Department Ludwin Status Report
Quarterly Status Report. Implemented.
Wednesday, June 03, 1998 11:35 AM Page 69 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
C.omplete Construqtion of Quality Assuranc~/Qy~Jity Control ;Manual.
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Complete the first draft of the ~ • • • Krie, Mullins 730,720
D Desired Construction QA/QC Manual.
~ Critical Linder, Stewart and Ludwin • ~ • • Krie, Mullins 730,720
• Desired review QA/QC draft report.
~ Critical Incorporate final edits into • • ~ • Krie, Mullins 730,720
D Desired QA/QC manual.
~ Critical Distribution of QA/QC Manual. • • •~ Krie, Mullins 730,720
D Desired Provide training coordinated
with training division.
Wednesday, June 03, 1998 11 :36 AM Page 70 of 126
Milest
Draft QA/QC manual.
Provide revision markups.
Final QA/QC manual
published.
QA/QC program begins
with staff having
undergone appropriate
training.
t_ L._ L-· -L_ • '---c__, ~ORL.JE L.!NT~Nl~IOi\.. .... _JTR.r-.J --l
STRA TEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE: lco:~I~ DJ>SIIIII N)anual.
Division 720
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
Task
Review existing documentation
and provide direction to the
consultant.
Work with consultant to
complete design manual.
Submit design manual to Board
for approval.
PROJECT AND/OR OBJECTIVE:
Q1 Q2 Q3 Q4
~ • ••
• ~ ••
• •~•
Develop Engineering Policies ~nd 1P.rocec(ures for implementation of· FIS.
Division 720 Task Q1 Q2 Q3 Q4
~ Critical Evaluate need for written ~ • • •
D Desired policies and procedures;
develop list of topics for policies
and procedures.
Wednesday, June 03, 199811:36 AM Page71 of126
Lead Staff Lead Division
Stewart 720
Stewart 720
Stewart 720
Lead Staff Lead Divis·lon
Mitchell 720
,_j __J __J ---1 ,:::,J
Milest
Defined direction to
consultant.
Completed design manual.
Design Manual approved
by Committee and/or
Board.
-.
Milesto --
List of required policies
and procedures.
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Develop draft policies and • ~ • • Mitchell 720
procedures.
Obtain approval of final policies • • ~• Mitchell 720
and procedures; incorporate in
division/departmental manual.
Provide in-house training on • • • ~ Mitchell 720
final policies and procedures.
PROJECT AND/OR OBJECTIVE:
llmp(ement cost estimating procedures.
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Review departmental needs ~ • •• Herberg 720
D Desired and choose an estimating
system.
~ Critical Designate employees to be • ~ •• Herberg 720
D Desired trained on the new estimating
system.
Wednesday, June 03, 1998 11 :36 AM Page 72 of 126
Draft policy and
procedures manual
completed.
Finalized policy and
procedures manual.
Training classes delivered.
Milest
Issue purchase order for
new software.
Complete necessary
training.
, L._ ~ L_· , ·-.__ '---L-....JRJ....-...lE ~T'L--lNl"'---.loL.JTR~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ Critical Develop policies and • • •~ Herberg 720
D Desired procedures to implement and
use the estimating software.
PROJECT AND/OR OBJECTIVE:
!Implement EDMS ~ystel11_.
-------------
~ Critical Award contract for development ~ • • • May, Swindler 720,470
D Desired of EDMS for Engineering
drawings and documents.
~ Critical Scan record drawings and build • ~ • • May 720
• Desired drawing data base. (Phase 2)
.
~ Critical Drawing standards prepared by • ~•• May 720
• Desired EDMS consultant. (Phase 1)
~ Critical Award consultant contract for • • ~ • May 720
D Desired implementation of facilities
atlas. (Phase 3)
Wednesday, June 03, 1998 11 :36 AM Page 73 of 126
_j _j _J __J ' ,. ' 'I -...-:4 -:----J,
Completed policies and
procedures.
PSA in place.
Operating historic drawing
data base.
New standards completed.
PSA in place.
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Implement data base for • • •~ May, Swindler 720,470
remaining engineering
documents. (Phase 2b)
PROJECT AND/OR OBJECTIVE: I Improve projec:ct management skills.
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Complete basic training of ~ • • • Mitchell 720
D Desired project managers.
~ Critical Revise scheduling • ~ • • Mitchell 720
D Desired requirements for project
tracking.
~ Critical Hold project management • • ~ • Mitchell 720
D Desired supplemental courses.
~ Critical Beginning in 3rd quarter, hold • • ~• Mitchell 720
D Desired project management
supplemental course.
Wednesday, June 03, 1998 11 :36 AM Page 74 of 126
Project files, shop
drawings, contracts, etc.
in data base.
Milest
Classes completed.
Revised schedules.
Conduct out-placement
training beginning 3rd
Quarter.
Outsource training starting
in 3rd quarter.
L_ ,t__ L_ I ~ 1 -I .__ .. -::: ·JRl · · -.J E c -· · NT' · -. lNr JJ'QN.-....JP:ll 1 ~ ..----..... = ..... ~ l""---..,J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
__J
PROJECT AND/OR OBJECTIVE:
Modify Capital lmprovemerit1Program budget pr.o.cedures.
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Develop "First Cut" 2-3 year ~ • • • Esquer, 820,720
D Desired CIP list. Herberg
~ Critical Debrief prior year budget ~ • • • Cagle, Esquer, 220,820,720
• Desired progress. Stewart
~ Critical Finalize O&M/Engineering ~ • • • Esquer, 820,720
• Desired project priority methodology and Herberg
criteria.
~ Critical Develop revised format for • ~•• Cagle, Esquer, 220,820,720
D Desired budget forms. Stewart
~ Critical Level CIP budget with available • •~• Herberg 720
• Desired project manager resources and
workloads.
Wednesday, June 03, 1998 11 :36 AM Page 75 of 126
_J ~ _,J __] .":___,
Milest,
Draft CIP FY 1999-00 and
2000-01.
Meeting with finance,
Evaluation method and
criteria established.
New format established.
Equitable draft CIP
complete.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Participate th inter.:agency benchmarking st~dy.
Division 720 Task .. Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Participate in 2nd year • • •~ Stewart 720
D Desired engineering Multi-Agency
Benchmarking Study.
PROJECT AND/OR OBJECTIVE:
Re-evaluate design of Scopes of Work and Requests for Proposals.
-
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Conduct internal review of ~ ••• Mitchell 720
D Desired existing documentation and
identify areas for improvement.
~ Critical Interview other departments to • ~ • • Mitchell 720
D Desired receive comments on existing
documentation.
~ Critical Rewrite basic SOW/RFP. • • • • Mitchell 720
D Desired
Wednesday, June 03, 1998 11 :36 AM Page 76 of 126
-·---'· __.
Milestone
Developed as a part of
study -further refine cost
information and results.
. -~
Milestone
Development of work plan.
Completed Study/Report.
Approval of changes by
Department Head.
L-L-L,_ t-,
"--(.__ c:._:_PR( ". ~E C,;NT". -.. \Nl:r;,· "JiOK....:.JTIL..J ,J --.:.J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
ll.lpd,at,e standai<I drawings.
Division 720 Task -Q1 Q2 Q3 Q4 Lead Staff Lead Divis' --
~ Critical Develop project schedule and ~ ••• May 720
• Desired budget for updating standard
drawings.
~ Critical Review old drawings for • ~ • • May 720
D Desired changes.
~ Critical Complete drafting of new • • • ~ May 720
• Desired standard drawings.
PROJECT AND/OR OBJECTIVE:
Update tile stan~~rd ~peci(!catjons and convert to CSI format
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Review and select listed • ~ • • Millea 720
• Desired products.
Wednesday, June 03, 1998 11:36 AM Page 77 of 126
_J __j _J _.':_] -~...J
------Mllest,
Project schedule and
budget.
Review meeting to
discuss progress.
Revised standard
drawings.
--
Milest,
Acceptance of listed
products by involved
departments.
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
Staff review of draft
specifications.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
• ~ • • Millea 720
Merge 18 of 27 sections with • • ~ • Millea 720
City of Los Angles
specifications.
Complete approved process. • • •~ Millea 720
PROJECT AND/OR OBJECTIVE:
Update, revise and enhance-Engineering Policy and Procedures Manua~.
-"-
Division 720 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Establish standard format, ~ • • • Mitchell 720
D Desired determine needed work and
assign tasks.
~ Critical Complete revisions to sections • ~ • • Mitchell 720
D Desired of existing manual that have
clear policy and procedure
guidelines.
Wednesday, June 03, 1998 11 :36 AM Page 78 of 126
Comments returned.
Complete initial merge in
CSI format.
Sections submitted for
review.
-:-:--i
Milest
Workplan, schedule and
assignments complete.
Revisions submitted for
approval.
L-L-L-
~ Critical
D Desired
~ Critical
D Desired
~ Critical • Desired
~ Critical
D Desired
' ~
Wednesday, June 03, 1998 11 :36 AM
' -I..-_ ~R~E <---Ni -=ANl'~Ok• .,_. . .JTR~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Approve revised sections of • • ~~ ludwin 710
manual.
Hold training sessions on • • ~• Mitchell 720
revised sections of manual.
Complete new sections that • •~• Mitchell 720
contain accepted policies and
procedures.
Complete sections of manual • • D ~ Mitchell 720
that require development or
significant revision of policies
and procedures.
Page 79 of 126
I --_j __J
Approved for distribution.
Sessions held with staff.
Sections submitted for
approval.
Sections submitted for
approval.
_J _ _j
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Cp$t 'E$timatlng Training.
Division 730 Task .. Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Schedule cost estimating ~ • •• Haynes 730
D Desired training for targeted project
managers.
PROJECT AND/OR OBJECTIVE:
!Develop aiid implement QA/QC Program.
Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Rewrite current QA/QC plan. • • ~ • Krie 730
D Desired
~ Critical Implement the new QA/QC plan. • • • ~ Krie 730
D Desired
Wednesday, June 03, 1998 11:36 AM Page 80 of 126
-.
Milestone
Training Completed.
Milestone
Complete rewriting the
plan and coordinate with
the Engineering Issues
Committee.
The new plan is in use on
all construction jobs.
L-L-L -L-. i,,....._
PROJECT AND/OR OBJECTIVE:
IR}plement Expedition !iOftw.are.
~ !!....,_O~E <-.....:NT'~Nl\ .•. ~O~TR.,_.,.:J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
_...J
Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Provide Expedition Training. ~ • • • Haynes, 730
D Desired
Murthy
~ Critical Develop special Expedition • • ~ • Haynes, 730
D Desired Reports. Murthy
~ Crltlcal Implement Expedition on all • • • ~ Haynes, 730
D Desired new construction Contracts. Murthy
PROJECT AND/OR OBJECTIVE:
troject Management Training.
Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Staff to participate in Project ~ • • • Haynes, 730,720
• Desired Management training. Mitchell
Wednesday, June 03, 1998 11 :36 AM Page 81 of 126
_:_j __J __J __J __j
Milest,
Training completed.
Special Reports
developed and in use.
Expedition in use by all
Construction. Staff
involved in project
documents.
Milestone
Training completed.
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Staff to participate in Technical ~ • • • Cervellone, 730,720
Stewart Writing training.
PROJECT AND/OR OBJECTIVE:
R.evise j3uctg~ting Process.
Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Identify areas for improvement ~ • • • Haynes 730
D Desired within the Construction Division.
~ Critical Recommend changes in budget • ~ • • Haynes 730
• Desired process for the Construction
Division.
PROJECT AND/OR OBJECTIVE:
!Revise Submi~I Process.
Division 730 Task ----Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Transfer Submittal group to Div. @ ••• Cervellone 730
D Desired 730 from Div. 720.
Wednesday, June 03, 1998 11:36 AM Page 82 of 126
Training completed.
Milesto --
Potential changes
identified and discusses
with Dept. Head:
Recommended changes
are forwarded to
Accounting Division.
Milestone
Prepare office space and
move the function.
L-L-L-L.. L-L-L..oRJ..n....dE ~NT1~Nl"l"RTiO~T~ __J _J __J _J _J _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ Crltlcal Revise polices/procedures for • ~ • • Cervellone 730 Rewrite policies and
D Desired submittal processing. procedures and
coordinate with
Engineering Issues
Committee.
Wednesday, June 03, 1998 11 :36 AM Page 83 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Develop new C94str1;,1cJiqn Sc.beduling Specifications.
Division 730 Task
~ Critical Develop three or more levels of
D Desired Standard Specs.
PROJECT AND/OR OBJECTIVE: rs Development.
Division 730
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
Wednesday, June 03, 1998 11 :36 AM
Task
Identify Engineering needs for
additional FIS reports.
Develop special FIS reports if
found to be needed.
Implement the appropriate
reports.
01 Q2 QLQ4 Lead Staff
~ • •• Cervellone,
Murthy
Q1 Q2 Q3 Q4 Lead Staff
~ • • • Haynes
• • ~ • Haynes
• • • ~ Haynes
Page 84 of 126
Lead Division
730
Lead Division
730
730
730
Milest
Specifications are written
and provided to Div. 720
to be used in new
construction projects.
Milest
Needs identified and
consultations made with
Finance Department.
Hire consultant and
develop reports identified
as value-added.
Reports are put in use as
needed.
L-L-L-L-L-L-~R~E ~N~Nl'~IOh o,ST~ __J __J __J _J _J _J
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT ANDIOR OBJECTIVE:
1iwv1se Ccf"'WUction Marw'I••,
Division 730 Task Q1 Q_2_Q3 Q4 Lead Staff Lead Division Milest
~ Critical Review, update, reformat, and • • ~ • Krie, 730 Revised Construction
D Desired publish revised manual. Cervellone Manual published and in
use.
PROJECT ANDIOR OBJECTIVE:
IRevis!' lillffillllllt aft/1 ~
Division 730 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Div. 730 policies and • • •~ Krie 730 Coordinate with the
D Desired procedures to be reviewed, Engineering Issues
updated, reformatted and Committee and publish
publish the revised set of the new policies and
procedures.
Wednesday, June 03, 1998 11 :36 AM Page 85 of 126
Does not Include:
8.3 FTEs Compensated Overtime
2.1 f=fEs Uncompensated Overtime
% of FTEs Dedicated to Work Type
O&M DEPARTMENT
3% 1%
86%
3~N'v'N3.1Nl'v'v-J
ON'v' SNOl.1~3d0
• Core Business
Strategic Goals
l!I Unplanned Non-Discretionary Events
• Unplanned Discretionary Events
L-L-L-L-L-L-L-ORl.........,,E (......JNT,, -ANl1~IOh=unST~ __J _J __J _J _J _J
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
Complete and m9nitor Five-Year Staffing P.lan.
Division 81 0 Task Q1 Q2 Q3 Q4 Lead Staff Lead D
~ Critical Publish Five-Year Staffing Plan ~ • • • Ooten 810 Publish final report.
D Desired Update report.
~ Critical Assess data and write draft ~ • • • Ooten 810 Draft Staffing Plan.
D Desired report.
~ Critical Re-evaluate staffing needs with ~ • • • Ooten 810 Obtain staffing needs from
D Desired O&M Division Managers. Cook 840/870 all Division Managers.
Esquer 820
Wednesday, June 03, 1998 11 :36 AM Page 86 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
IOofflplete .~-Year Staffing Plan.
Division 820 Task Q1 Q2_Q3 Q4 Lead Staff Lead Division
~ Critical Evaluate projected work for ~ • • • Esquer, 820
D Desired Division 820 staff and prepare 5-Collins,
Year Staffing Plan. Kraemer
Wednesday, June 03, 1998 11 :36 AM Page 87 of 126
Milestone
Distribute Draft to division
staff. Gather comments
and proposed changes to
plan. Finalize and present
report.
L_ L-L__ L_ L-L-LJ)RJ...._JE ~NT1~Nl~~QN--D,dT~ __J __J _J _J _ _J _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Benchmark OCSD costs o_f treatm~nt for-various parameters (dollars ,pe_r MG. FT~ per MG, co.st per analy!pls) in comparison witb
other :agen,cies. ., __ .. . _ -··-·--__ ·--.. __ _ ._ _ .. .. . . _ _ _ ____ _ __ .
Division 820 Task Q1 Q2 Q3 Q4 Lead_ Staff Lead Division Milestone
~ Critical Provide draft report of Multi-~ ••• Esquer, Collins 820,220,630, Complete draft report.
D Desired Agency Benchmarking Project. 640,720
~ Critical Provide Final Report of Multi-• ~ • • Esquer, Collins 820,220,630, Complete final report.
D Desired Agency Benchmarking Project. 640,720
~ Critical Communicate with other • •~• Esquer, Collins 820 Propose future plans for
• Desired agencies regarding future benchmarking with
benchmarking efforts. estimated expenses of
projects.
PROJECT AND/OR OBJECTIVE:
~ O&~ UfSti(Dt, .. .._.._, Reihvell.lbQ)· liea:ffll (DART} .... GffltR&B4\l~S'..
Division 820 -.. Task 9'1 Q2 Q~ Q4 Lead Staff Lead Division Milestone
~ Critical Provide technical support and • ~ • • Heinz, 820 Prepare a report for the
D Desired leadership to TPIT. Hetherington EMT detailing
implementations and
progress.
Wednesday, June 03, 1998 11 :36 AM Page 88 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ Critical Provide technical support and • • •~ Heinz, 820
Hetherington D Desired leadership to TPIT.
PROJECT AND/OR OBJECTIVE:
Prepare a report for the
EMT detailing
implementations and
progress.
Provide engineering and other technical sµpport to the copsultants -concerrting Plant Automation/Process Evaluation.
·.
Division 820 Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Divisio Milest, --
~ • ~ Critical Form Technical Process • • Esquer, 820 Support Team formed.
• Desired Support Team and assign O&M Kraemer
coordinator.
~ Critical Provide technical support and • ~ • ~ Hetherington, 820 Publish a report to Bob
D Desired leadership to TPIT. Heinz Ooten containing results
of TPI_T recommendations
and DART
implementations.
~ Critical Meet with consultant and • ~ • • Esquer, 820 Provide report containing
D Desired provide process and technical Kraemer data and information
information to Parsons requested by Parsons.
Engineering.
~ Critical Assist Engineering/Parsons • • ~ • Esquer, 820 Provide diagrams for
D Desired with review of existing PIDs and Kraemer review and report
provide recommendations on containing
operational philosophies. recommendations and
explanations.
Wednesday, June 03, 1998 11 :36 AM Page 89 of 126
-.. l
L_ L-L__ L-L-L-L-OR, ___ J E ~NT~Nl1,_.,;IO~u.&T~ _J _J _J __] __J __J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ qritical Review draft P&ID's for • ••~ Esquer, 820 Provide changes to
D Desired accuracy. Kraemer P&ID's.
Wednesday, June 03, 1998 11 :36 AM Page 90 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
A$sist In Project J-25 for: analysi,s of OCSD el¢cttical ,systems.
Division 820 Task Q1 Q2 Q3 Q4 lead Staff Lead Division
~ Critical Provide quarterly Process • • • ~ Valenzuela, 820,720
D Desired Engineering support to Shubik
Engineering, O&M, and the
contractor for systems analysis.
Wednesday, June 03, 1998 11 :36 AM Page 91 of 126
Milestone
Collect and provide data
to identify electrical
components of OCSD.
Oversee consultant to
ensure accuracy.
t_ L-L._ L_ l-L-L_ORc:,JE ~NT!_.._\Nl'__,..J1o~TR-r-,.l __J ~ __J __) __J _J
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
lntegrat,d ED'!_erg~pcy Responae Pl~m:'ling.
Division 840 Task --Q1 Q2 Q3 Q4 Lead Staff Lead o·
~ Critical Assist the Training Department • • • ~ Finias. 830,840,870 Necessary training for
D Desired in training staff to assure Heinz, general staff and teams
effective response to potential Zorzynski should be complete by 4th
I ERP emergencies. Quarter.
Wednesday, June 03, 1998 11:36 AM Page 92 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Assist Div.J810 in the proclu~tion and dev;elopmer;at of a new SOP !YStem,
'
Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Complete needs analysis in • • ~ • Finias, 830,840,870
D Desired partnership with 810. Heinz,
Ratledge
~ Critical Full SOP program ready to go • • • ~ Finias, Heinz, 830,840,870
D Desired in 4th Quarter. Zorzynski,
Ratledge
PROJECT AND/OR OBJECTIVE:
Assist H.R in developing new training program. -
Division 840 Task Q1 Q2 Q3_Q4 Lead Staff Lead Division
~ Critical Establish critical, mandatory ~ • • • Finias, Heinz, 830,840,870
D Desired and safety training needs by Zorzynski,
classification. Ratledge
~ Critical Develop system which allows • ~ • • Finias, 830,840,870
D Desired for a reasonable amount of Heinz,
elective training. Zorzynski
Wednesday, June 03, 199811:36AM Page 93 of 126
Milestone
Needs Analysis compiled
by 3rd Quarter.
Full program by 4th
Quarter.
~
Milestone
In place at end of 1st
Quarter.
In place at end of 2nd
Quarter.
L__ t__ L__ L_ L-L-L--=>~E <L,....,:N~Nr~oN-.::nJTR~ __J __J _J _J __J _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE: rMMS develOpmerit and expanded use. ~
Division 840 Task 01 02 03 04 Lead Staff Lead Di •-• Mil
~ Critical Operations staff from Div. 830, ~ • • • Finias, Heinz, 830,840,870 By the end of 1st Q the
D Desired 840, 870 to use CMMS Zorzynski CMMS timekeeping
timecards and timecard system should be working
information to be input into for Operations.
~ Critical Operations staff are to assist • • • ~ Finias, Heinz, 830,840,870 By the end of 4th Q the
D Desired with the development of Zorzynski procedures stored and
hazardous energy control used in CMMS should be
procedures. commonly used.
PROJECT AND/OR OBJECTIVE: I Implementation of DART Phase IV.
Division 840 Task ----91 Q2 Q3 Q4 Lead Staff Lead o· ·-• Milest
~ Critical Area Team Development and • ~ • • Cook, 830,840,870 Teams -Rotational
D Desired Formation. Finias1 Leadership by 2nd
Heinz, Quarter.
~ Critical Develop Cross Training • • • ~ Cook, 830,840,870 Have Pilot program by 3rd
D Desired program for Operations Ratledge, Quarter, full program by
between Plant 1 and Plant 2. Finias 4th Quarter.
Wednesday, June 03, 1998 11 :36 AM Page 94 of 126
~ Critical
D Desired
Wednesday, June 03, 1998 11 :36 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Develop and form Operational • ••~ Finias, 830,840,870
and Maintenance Teams by Heinz,
area to more effectively Zorzynski
complete work.
Page 95 of 126
' ---
The Teams should be
formed in the 1st Q and by
4th Q should be effectively
completing work.
L_ L-L._ l_ L_ L-~ORC, ""~E (:.:JNT..-.:_\NL ... ..JIOL.....STli..-.J
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
IJ-42 PlanfAutotnation Project
Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead D
_j
-
~ Critical Operations staff will provide • • • ~ Cook, Heinz, 830,840,870
D Desired support assistance and input to Finias,
the J-42 plant automation Zorzynski
project.
Wednesday, June 03, 1998 11:36 AM Page 96 of 126
__J __j __J __l _J
--
Operations will provide
input and staff through all
4 quarters to support the
project.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE: r•nt 2 Tltl8 )( lmplemen1ation.
Division 840 ---Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
• ~ Critical Assist the Air Quality Division • ~ • Cook, 840,870
D Desired with the revision of forms and Heinz,
records as required under title V. Zorzynski
~ Critical Assist the Air Quality Division • • ~• Heinz, 840,870
D Desired with the training of Operations Zorzynski1
staff in areas pertaining to Title Ratledge
V.
Wednesday, June 03, 1998 11 :36 AM Page 97 of 126
,..--
i..,_.._._; .____}
Milest -
Revised record forms
must be in place by
implementation of Title V.
Plant 2 operations staff
must be trained prior to
implementation ofTitle V.
L..:. L-L-L._ L-f -L-)~E <L....N~Nlt......JON~TR...,J
STRATEGIC GOALS
Fiscal Year 1998-99
LEVEL OF SERVICE
__j
PROJECT AND/OR OBJECTIVE: rdo• Elitnlnation Program.
Division 840 Task Q1 Q2 Q3 Q4 Lead Staff Lead o•-•~•
• ~ • • ~ Critical Develop Odor Elimination Finias, ,r1r, 830,840
D Desired Report which describes plant Heinz, ·(•-
odor sources and suggests Odor Control
corrective measures.
~ Critical Develop and implement • • ~• Finias, Odor 830,840
D Desired transitional plan to deal with Control Team
odors until corrective measures
are complete.
Wednesday, June 03, 1998 11 :36 AM Page 98 of 126
_.J __j __J _J _J
Mil -
Complete report by start of
2nd Quarter.
Plan should be
implemented by start of
3rd Quarter.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
A'ssjst,vith development of training for-:the 1Mechanic_a:1 Di~isidn to meet the DART r:.einverition recommendations.
--
Division 850 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Develop the reinvention training ~ • • • Watson, 850,520 Report defining training
D Desired requirements for the Josway, requirement for the
Mechanical Division. Wheeler Mechanical Division.
~ Critical Define the course curriculum • ~ • • Watson, 850,520 Identify courses to be
D Desired and develop training program Josway, conducted in third and
for fiscal year 1998-99. Wheeler fourth quarter of fiscal
year 1998-99.
~ Critical Conduct Intra-Divisional training • • • ~ Watson, 850,520 Verification of course
D Desired for the Mechanical Division. Josway, completion.
Wheeler
PROJECT AND/OR OBJECTIVE:
Cootlnue Ha~rijo_u, J:n~rgY, Control Proce'.dure O'"vel9pment Prognim~ --~
Division 850 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Assign Hazardous Energy ~ • • • Watson, 850,860 Complete first 75
D Desired Control procedure development Ramey, procedures.
to area teams. Develop 75 Wheeler
procedures each quarter.
Wednesday, June 03, 1998 11 :36 AM Page 99 of 126
•_-....... ~
t
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
ORf --JE ( . .NT\. __ ..\NI"~_. -~ION-._.JTR-,--.~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Assign second quarter • ~ • • Watson, 850
procedure development. Ramey,
Wheeler
Assign third quarter procedure • • ~ • Watson, 850
development. Ramey,
Wheeler
Assign fourth quarter • • • ~ Watson, 850
procedures for development. Ramey,
Wheeler
PROJECT AND/OR OBJECTIVE:
__, --'
Complete second set of
75 procedures.
Complete third set of 75
procedures.
Complete fourth set of 75
procedures.
Develop neec;ts assessment and policies 1nd procedure~ for imp~ementation of Ass.et Management Program. ;;J ~-'l' --;\C
-
Division 850 Task Q1 Q2 _Q3 Q4 Lead Staff Lead Division Milestone
~ Critical Select team to evaluate ~ • •• Jones, 850,860 Team Roster and Asset
D Desired components to be implemented Watson, Management task list with
and data required to implement Ramey associated Gantt charts
Asset Management Program. developed.
~ Critical Evaluate requirements to make • ~ • • Watson, Key, 850,860 Complete report
D Desired changes/additions to CMMS for Harris, Burrill, identifying resource
implementation of Asset Lebrun requirements for
Management. implementation of the
Asset management
Wednesday, June 03, 1998 11 :36 AM Page 100 of 126
~ Critical
D Desired
Wednesday, June 03, 1998 11 :36 AM
Develop policies and
procedures for Asset
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
• • • ~ Watson, Key, 850,860
Harris, Ramey,
Management Program. Burrill, Lebrun
Page 1()1 of 126
L.,___} . --------1 ! --··\
...__.___._;
Complete set of policies
and procedures for Asset
Management Program.
~.
,:>R{ -. ~;E C -,NT',. _ ~,NI",_ . _JQN-._. JTR._ ,__; ~ _J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Assist with d~velopment of •traioi"g for-Ute-Instrumentation-Electrical Division to meet the DART reinvention recommendations •
..... ,,. ___ ~-----------
Division 860 Task Q1 _g2 QJ Q4 Lead Staff Lead Division Milestone
~ Critical Develop the reinvention training ~ • • • Ramey, 860,520 Report defining training
D Desired requirements for the Josway, requirements for the
Instrumentation-Electrical Thompson Instrumentation-Electrical
Division. Division.
~ Critical Define the course curriculum • ~ • • Ramey, 860,520 Identify courses to be
D Desired and develop training program Josway, conducted in third and
for fiscal year 1998-99. Thompson fourth quarter of fiscal
year 1998-99.
~ Critical Conduct Intra-Divisional training • • • ~ Ramey, 860,520 Verification of course
D Desired for the Instrumentation-Josway, completion.
Electrical Division. Thompson
PROJECT AND/OR OBJECTIVE:
Continue with Hazardous En'3rgy Control Procedure Development Program. --
-I ~
Division 860 Task Q1 Q2 QJ Q4 Lead Staff Lead Division Milestone
~ Critical Assign Development of ~ • • • Ramey, 860,530 Complete first 75
D Desired Hazardous Energy Control Watson, procedures.
Procedures to area teams. Charette
Develop first 75 procedures.
Wednesday, June 03, 1998 11 :36 AM Page 102 of 126
~ Critical
0 Desired
~ Critical
0 Desired
~ Critical
0 Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Assign second quarter • ~ • • Ramey, 860,530
procedure development. Charette,
Cardona
Assign third quarter procedure • • ~ • Ramey, 860,530
development. Charette,
Cardona
Assign fourth quarter • • • ~ Ramey, 860,530
procedures for development. Charette,
Cardona
PROJECT AND/OR OBJECTIVE:
Develop Computeri.Zed Maintenance Management System Policies a~d Proced~res. ----
-
·-~ ~ -
Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Select a team to develop ~ • • • Jones, Tucker, 860,850
0 Desired policies and procedures for the Ramey,
Computerized Maintenance Watson
Management System.
~ Critical Evaluate the CMMS for • ~ • • Tucker, CMMS 860,850
0 Desired changes required to meet the P and P Team
intent of the DART reinvention
recommendations.
Wednesday, June 03, 1998 11 :36 AM Page 103 of 126
Complete second set of
75 procedures.
Complete third set of 75
procedures.
Complete fourth set of 75
procedures.
Milest
Team formed.
Complete report on
CMMS ability to meet
reinvention requirements.
t_ t_ L. L_ l_ L-L-ORL...:.JE L.:.JNT!.....-\Nl~IO~TR..,_,J
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
~ Critical Develop policies and • • • ~ Tucker,CMMS 860,850
• Desired procedures for the use of the P and P Team
CMMS based on DART
reinvention requirements.
Wednesday, June 03, 1998 11 :36 AM Page 104 of 126
\ ~ _J ___l _J __J _J
Completion of policies and
procedures for CMMS.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
1'Asslst Engi~eering .w.ith as-built and ~gg,ng process for.•the ijei~ve~tio1r~utornation project (J-42).
..
Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Select and assign division staff ~ • • • Ramey, 860,720
D Desired to assist with as-built process Charette,
associated with J-42. Cardona
~ Critical Assist Engineering & • • • ~ Ramey, 860,720
D Desired Consultant with walk down and Charette,
tagging of plant facilities during Cardona
as-built process.
PROJECT AND/OR OBJECTIVE:
Assist Engi.:ieering wit~ tl:Je· Electrical Studies Project, J-25-4.
--• C -
Division 860 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Select and assign division staff ~ • • D Ramey, 860,720
D Desired to assist with data collection for Charette,
J-25-4 Electrical Studies Project. Cardona
~ Critical Assist Engineering & D • • ~ Ramey, 860,720
D Desired Consultant with data collection Charette,
associated with J-25-4. Cardona
Wednesday, June 03, 1998 11 :36 AM Page 105 of 126
.,
,
Milest
Team assigned to J-42
project.
I
Completion of As-Built
drawings and tagging for
assigned areas.
I
7-
.. -
Milestone
Team assigned to J-25-4
Electrical Studies Project.
Completed data collection I
records as required by the
project.
I
L-L-L.. L_ L-L-LORCJE L.:JNT:...__\Nl~ION-JTR..--.J __J -.J _J _J -.J _ _)
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
PROJECT AND/OR OBJECTIVE:
Coordinate Agency Strategic Plan ~od .Division 880 Special Projects.
Division 880 Task Q1 Ql Q3 Q4 Lead Staff
D Critical Review Strategic Plan ~ • • • Brown
~ Desired documents from COM. Torres
D Critical Consult with Engineering • ~ • • Brown
~ Desired Department to review Strategic Torres
Plan.
D Critical Develop short-and long-range • • ~ • Brown
~ Desired R&D plans to meet Strategic Torres
Plan needs.
PROJECT AND/OR OBJECTIVE:
Evaluation of Nox and voe Emissions ,from CGS engines.
-----··""'
Division 880 Task -----Qi_ Q2 Q3_Q4 Lead Staff
D Critical Prepare Scope of Work and ~ • • • Torres
~ Desired RFP. Kogan
Wednesday, June 03, 1998 11 :36 AM Page 106 of 126
Lead D'-·L•
880
880
880
880
880
880
-
Lead Divis'
880
Milest --
Documents reviewed.
List of R&D needs to meet
Strategic Plan goals
drafted.
R&D plans chronologically
ranked.
~.. -----= , .
Milest
Prepare and issue Scope
of Work and RFI and send
to consultants.
D Critical
~ Desired
D Critical
~ Desired
• Critical
~ Desired
Wednesday, June 03, 1998 11 :36 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
RESOURCE PLANNING
Evaluate RFP and choose a • ~ • • Torres 880
consultant. Kogan
Implement field work. • • ~ • Torres, Kogan, 880
Jones, 880
Zorzynski 860
Prepare report on results of • • •~ Torres 880
study. Kogan
Page 107 of 126
The consultant is chosen
and P.O. released.
Complete field work
consistent with Scope of
Work.
Report completed.
r_ ,OR . _ 3E (_ _ .JNT:. _.,~NI.-.• AOI\ _,3TR:.~ .~
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
PROJECT AND/OR OBJECTIVE:
Develop writt~'! P,r:ocedLJres·and prov!de training to O&M field staff on the TitleY operating pennit.
~· ·---
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Identify additional procedures ~ • •• Ahn 880
D Desired and modifications to existing
procedures that are needed.
~ Critical Develop air quality compliance • ~ • • Ahn 880
D Desired handbook for Plant 2.
~ Critical Provide training to Plant 2 O&M • ~ • • Ahn, Ratledge 880,830
D Desired field staff.
~ Critical Develop air quality compliance • • • ~ Ahn 880
D Desired handbook for Plant 1.
Wednesday, June 03, 1998 11 :36 AM Page 108 of 126
.~
J
Milestone
Complete revision of
existing procedures and
develop new ones as
needed.
Provide completed air
quality compliance
handbook to Plant No. 2
O&M field staff.
Prepare training materials,
schedule and complete
training.
Provide completed air
quality compliance
handbook to Plant No. 1
O&M field staff.
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Conduct full-scale Primary Effluent Filtration testing.
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Project Planning. ~ • •• Brown 880
~ Desired
Finias 830
Haynes 720
D Critical Installation of fuzzy filter. • • ~ • Brown 880
~ Desired
Finias 830
Haynes 720
D Critical Evaluation of Filter • • • ~ Brown 880
~ Desired Performance. Finias 830
Haynes 720
PROJECT AND/OR OBJECTIVE:
Conduct large-scale Microfiltration Test Program. -
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Complete Phase 1 field work. ~ • •• Brown 880
i;zJ Desired
Finias 830
Wednesday, June 03, 1998 11 :36 AM Page 109 of 126
Milestone
Scope of Work, Test Plan
and Job Plan prepared.
Issue Purchase Order,
prepare documentation,
complete installation.
Samples and data
collected are consistent
with Test Plan.
-·
~ a ~-
Milestone
Prepare technical
memorandum on results
of Phase 1 testing.
1• ' -I._,
• Critical
~ Desired
D Critical
~ Desired
r__ ,OR.~ UJE (-· JNT~~ -~\N[ __ JOf\,, 3TR_ --~
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPR~TETECHNOLOGY
Complete Phase 2 field work. • ~ • • Brown 880
Finias 830
Complete Phase 3 field work. • • • ~ Brown 880
Finias 830
PROJECT AND/OR OBJECTIVE:
Demonstrate H2S sensors in trun~lines to automate H202 chemical addition.
,
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ • • • D Critical Plan for testing of Vapex Dao, Kogan, 880,860
~ Desired monitors. Lebrun
D Critical Install monitor in trunkline. • ~ • • Dao, Kogan, 880,860
~ Desired
Lebrun
D Critical Start-up and evaluate • • ~• Dao, Kogan, 880,860,630
~ Desired performance of monitors. Lebrun
Wednesday, June 03, 1998 11 :36 AM Page 110 of 126
_ _, j J
Prepare technical
memorandum on results
of Phase 2 testing.
Prepare final project
report.
Milest -
Scope of work, Job plan,
and test plan completed.
Monitors installed and
operable.
Complete field work
evaluation.
D Critical Complete report and
~ Desired recommendations.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
• • ~• Dao, Kogan 880
Develop a comprehensive Air qu~tity Information Management System (AIMS). I
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Prepare request for proposal. ~ • • • Ahn 880
~ Desired
D Critical Develop a strawman of final • ~ • • Ahn 880
~ Desired system to determine the level of
program customization that will
be needed.
D Critical Implement customization of the • • ~ • Ahn 880
~ Desired system.
D Critical Populate the system with data. • • • ~ Ahn 880
~ Desired
Wednesday, June 03, 1998 11 :36 AM Page 111 of 126
Complete written report on
success or failure of
monitor.
Milestone
Prepare and send out
RFP and select
consultant(s).
Purchase an off-the-shelf
program. Prepare report
on recommended
customizations.
Complete customization of
the system.
Complete population of
system with historical data.
[._ L-L_. L_
D Critical
~ Desired
L-. ,L._. L-DRLJE L.....;NT~Nl~ON __ JTR~
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Complete development of the D • D ~ Ahn, Swindler 880,470
system.
_j
PROJECT AND/OR OBJECTIVE:
Ev-aluate performance of the carbon -absorber.
Division 880 Task Q1 Q2 Q:t Q4 Lead Staff Lead 01•-•
D Critical Plan the test program. D ~ • • Dao, Parker, 880,730,840
~ Desired
Heinz
D Critical Install test facility. • ~ DD Dao, Parker, 880, ,840, 730
Heinz ~ Desired
D Critical Start-up and monitor the • • • ~ Dao, Kogan, 880,840
~ Desired performance of the carbon Heinz
absorber.
Wednesday, June 03, 1998 11 :36 AM Page 112 of 126
_J ___J _J __, __)
Load customized and
populated system onto
District's platform.
Mil
Complete test plan, locate
site, complete job plan.
Contract with vendor,
complete installation.
Successfully start-up the
equipment, collect
samples, and monitor
performance consistent
with plan.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Evalu..ate sulfµr monitQrs for cpntin.uous monito.ring of digester gas. -,,.
L • •-
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Divis'
• Critical Complete evaluation of ~ • • • Kogan 880
~ Desired Continuous Sulfur Monitors
(CSM) including cost efficiency.
• Critical If the department test was D @ DD Dao 880
@ Desired successful, purchase an Kogan
approved CSM.
D Critical Design and contract for D • @ • Dao
~ Desired installation of CSM at both Kogan 880
Plants. Lebrun 860
D Critical Install CSM at both Plants. D D •~ Dao 880
~ Desired
Kogan 880
Lebrun 860
I
Wednesday, June 03, 1998 11 : 36 AM Page 113 of 126
... -·~ -
Milest
Prepare evaluation
summary and report with
recommendation on
whether a CSM should be
purchase.
Prepare Job Plan,
negotiate the price and
purchase the CSM.
Complete documentation
and select bids.
CSM installed at Plants 1
and 2.
l-L-L.... L_ l_ -L_. ~Ri.,..__JE c__;NT~Nl~O~T~ _,J _J __] __J _J -_ _)
STRATEGIC GOALS
Fiscal Year 1-998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
~eplacement of CGS CEMS.
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milest
~ Critical Complete planning of PEMS ~ • • D Torres 880 Complete Job Plan and
D Desired installation on one CGS engine Kogan 880 SOW. Select Consultant.
at Plant No. 2. Zorzynski 870 Obtain SCAQMD buyoff
on approach.
~ Critical Install PEMS on one engine at • ~ • • Torres, Kogan, 880 Installation complete.
D Desired Plant No. 2. Jones, 880 Documentation complete.
Zorzynski 860 SCAQMD acceptance
obtained.
~ Critical Plan PEMS installation on four • • ~ • Torres 880 Complete Job Plan.
D Desired remaining CGS engines at Kogan 880 Complete SOW. Select
Plant No. 2. Jones 860 Consultant. Obtain
SCAQMD buyoff of
approach.
~ Critical Initiate installation of PEMS on • ••~ Torres 880 Contract awarded. Field
D Desired four remaining CGS engines at Kogan 880 work has begun.
Plant No. 2. Jones 860
Wednesday, June 03, 1998 11 :36 AM Page 114 of 126
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE:
Chatactetization of plant odor sources: odor, sul~de, c;orrosio11 control team. --
Division 880 Task 01 ai 03 Q4 Lead Staff Lead Division
~ • ~ Critical Develop corrective action item • • Dao, Finias, 880,830,840
D Desired for highest ranking odor Heinz
sources.
~ Critical List odor sources and prioritize ~ • • • Dao, Finias, 880,830,840
D Desired problem areas for both Plant 1 Heinz
and 2.
~ Critical Categorize corrective actions • ~ • • Dao, Finias,· 830,40,60,80
D Desired as: (1.) Capital project (2.) Heinz, Jones
maintenance project (3.)
operational/administrative.
~ Critical Implement all feasible • • • ~ Dao, Finias, 880,830,840
D Desired operational/administrative Heinz
actions. Develop
schedule/budget for all
Wednesday, June 03, 199811:36 AM Page 115 of 126
Milest, --
Complete written action
item report.
Complete mapping of odor
source list. Rank odors as
category 1,2, or 3.
Complete written report.
Operational/administrative
items on list completed.
Budget submitted for
capital/maintenance items.
-
PROJECT AND/OR OBJECTIVE:
OR: .. -JE G,. __ ,NT~. --~Nr',, .~ION .,,.JTR,v I;
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
Characterize the suJfide· levels in tile s~w.er truok syste.m and provide technical me~otandum report on findings. . -
--. ...:·. -! ... _.
Division 880 Task --Q1 Q2 Q3 Q4 Lead Staff Lead Division Milesto
~ Critical Prepare plan to characterize ~ • • • Velasco, 880,420,640 Complete written plan.
D Desired H2S levels in eleven main trunk Arhontes,
interceptors. Benzie
~ Critical Conduct liquid and air phase ~ • • • Velasco, 880,420 Prepare report with H2S
• Desired sulfide modeling in the Miller Arhontes levels in these trunk
Holder, Euclid, Coast and sewers.
Bayside Drive trunk sewers.
~ Critical Conduct field activities; run • ~ • • Benzie, 640,880 Samples collect and
D Desired sulfide odor model. Velasco analyzed and model
developed and calibrated.
~ Critical Compile and evaluate H2S data. • • • ~ Velasco 880 All data entered into
D Desired
database. Complete
analysis.
~ Critical Draft technical report on results • • • ~ Velasco, 880,420,640 Draft report finalized .
D Desired of assessment. Arhontes,
Benzie
Wednesday, June 03, 1998 11 :36 AM Page 116 of 126
---J
I
·-·
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
D8cvelQP. ~-~or cont1col technology clea'ring house aod plan for collection system odor control ,<!e,,mqosqaijon .PrO'ject
,., --'"--···-· -_.___ ·-~ .. ~ t. r
Division 880 Task --Q1 Q2 QJ Q4 Lead Staff Lead Division Milest
D Critical Survey OCSD for information ~ • • • Velasco, Dao 880 Prepare survey, collect
~ Desired on odor control products and completed surveys and
technology. compile data.
D Critical Collect information from • ~ • • Velasco, Dao 880 Prepare RFI and distribute
~ Desired vendors and other POlWs. to vendors. Compile
information received.
D Critical Develop cataloging and filing • ~ • • Velasco, Dao 880 Develop written cataloging
~ Desired system for odor control procedures and file all
technologies. existing information.
D Critical Develop written criteria to • • ~ • Velasco, Dao, 880,420,640 Written procedures
~ Desired review applicability and Arhontes, developed. Assemble
appropriateness of odor Benzie review team rank and
technologies to our facilities. categorize technologies.
D Critical Plan a demonstration project of • • • ~ Velasco, Dao, 880,420,640 Select highest ranking
~ Desired the most promising odor control Arhontes, technologies, solicit
technologies. Benzie participation, prepare job
plan and scope of work.
Wednesday, June 03, 1998 11 :36 AM Page 117 of 126
l,__ L-. L.. L_ L-I L-ORf --.JE <'--.,:NT;....._!\Nl,~O~T~
STRATEGIC GOALS
_ _j -
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
PROJECT AND/OR OBJECTIVE: logor slpff-wastehauler station.
Division 880 Task ---Q1 Q2 Q3 Q4 Lead Staff Lead Di •-•
~ Critical Plan project and establish • ~ • • Torres, Dao, 880,30,50, 640
D Desired contract with consultant. Benzie, Dunn
~ Critical Complete the study and • • ~ • Dao, Benzie, 880,640
D Desired generate recommendations. Velasco
~ Critical Develop project budget scope • • • ~ Dao, Torres 880
D Desired and schedule for implementing
recommendations.
PROJECT AND/OR OBJECTIVE:
IPh;,se II cor,oslon ass!>SSll)ent ~ !if,ul
Division 880 Task Q1 Q2 Q3 Q4 Lead Staff Lead o•-_._ • ----
~ Critical Establish contract with ~ • • • Dao, Torres 880
D Desired consultant.
Wednesday, June 03, 1998 11 :36 AM Page 118 of 126
_J _J __J ___J c _ _j
Complete scope of work
and job plan. Prepare
RFP. P.O. approved.
Complete study and
generate written report
and recommendations.
Prepare report to
Engineering.
Mil ----
Purchase order approved.
~ Critical
D Desired
~ Critical
D Desired
~ Critical
D Desired
Wednesday, June 03, 1998 11 :36 AM
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
Conduct project planning tasks. ~ • • • Dao, Cook, 880,830,840,85
Finias, Jones 0
Complete work and generate • • ~• Dao, Cook, 830,40,50,80
written report with Finias, Jones
recommendations.
Develop project budget and • • • ~ Dao, Torres 880
scope for implementing
recommendations.
Page 119 of 126
Develop scope of work.
Prepare RFP. Complete
job plan.
Complete work, generate
written report with
recommendations.
Submit CORF item in
1999-2000 budget.
7%
Does not Include:
% of FTEs Dedicated to Work Type
INFORMATION TECHNOLOGY DEPARTMENT
4%
0.6 FrEs Uncompensated Overtime
A~OlONH~31
NOil Vll\l~O.:INI
• Core Business
Strategic Goals
• Unplanned Non-Discretionary Events
•Unplanned Discretionary Events
L-(_ L,__ I --• .._ ,.L_ L..-::>R.l-.;E C..-...:NT~NF~O~TR·, -. '
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
__J
PROJECT AND/OR OBJECTIVE:
1~ddl'8SS •S8Cl!fl&y iSSUe,$.
Division 930 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
D Critical Fire Alarms, CCTV and • ~ • • Castillo 930
~ Desired Security systems capabilities
incorporated into the IERP.
• Critical Integrate the Fire, CCTV and • •~• Castillo 930
~ Desired Security systems on a
centralized console.
• Critical Deploy integrated security • • • ~ Castillo 930
~ Desired consoles at Plant 1 Control
Center and Plant 2 Operations.
PROJECT AND/OR OBJECTIVE:
!Begin Year 2000 upgrade.
Division 930 Task QL_Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Survey Office Automation ~ • • • Herrera 930
• Desired servers and network backbone
components. Obtain Y2K-
compliant software.
Wednesday, June 03, 1998 11 :36 AM Page 120 of 126
_J __J _J _J ~_J
Milestone
IERP updated,
Perform demonstration.
Consoles in place.
Milestone
Results document
published and upgrades
on site.
~ Critical
D Desired
~ Critical
D Desired
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Install upgrades as required. • ~ •• Herrera, 930
Dumity
Where feasible, perform "roll • • ~ • Herrera, 930
over" testing on the servers and Dumity
network backbone components.
PROJECT AND/OR OBJECTIVE:
IContin\N> Netwo,t< Backbone upgrade.
Division 930 Task Q1_Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Write/review integration plan ~ • •• Dumity 930
D Desired including Plant Automation.
Specify and order hardware.
~ Critical Build/populate the Network • ~ • • Dumity 930
D Desired Testing Lab. Configure
Transcend to monitor critical
network areas.
~ Critical High-speed, interplant link • • ~ • Dumity 930
D Desired hardware installed. Link and link
redundancy tested.
Wednesday, June 03, 1998 11 :36 AM Page 121 of 126
Upgrades in place.
Test results published.
Milest
Plan completed and
hardware ordered.
Lab built, Transcend in
use.
Link in use.
L-~
~ Critical
D Desired
L... I ·-L_ <L --L-:)Rl, __ :.:,E c............;NT'L...).Nl"......lON,,""_,_ .JTR'._.)
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Backbone components tested • • • ~ Dumity 930
and installed. Network maps
finalized.
__J
PROJECT AND/OR OBJECTIVE: I Develop lntern8t/lntranet
Division 930
D Critical
~ Desired
D Critical
~ Desired
Task
Overall requirements finalized.
Contractor specifications
completed.
Interview contractors and
receive bids.
PROJECT AND/OR OBJECTIVE:
llnst,ill, new ~Ire Alarm ...
Division 930
~ Critical
• Desired
Wednesday, June 03, 1998 11 :36 AM
Task
Building Fire Alarm panels are
installed, tested and functioning.
Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ DOD Herrera 930
• ~DD Herrera 930
Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ DD • Castillo 930
Page 122 of 126
_J ~ _J __] _J
Project completed.
Milestone
Specification published.
Contract awarded.
Milestone
Fire Marshall sign off.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
Develop and ·implement Data Warehouse architectures.
" r.i.
Division 940 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Define the Business Information ~ • • • Swindler 940
D Desired Requirements and the Detailed
Project Definition.
~ Critical Design, develop, and • ~ • • Swindler 940
D Desired implement the Asset
Management Data Warehouse.
~ Critical Design, develop, and • • ~• Swindler 940
• Desired implement the Operational Data
Store and the Enterprise Wide
Data Warehouse Infrastructure.
~ Critical Initiate the Wastewater • ••~ Swindler 940
D Desired Treatment Data Warehouse.
Wednesday, June 03, 1998 01:22 PM Page 123 of 126
Milest,
Detailed Work Breakdown
Schedules.
Asset Management
Decision Support Tool in
production.
Implementation of the
Enterprise Wide Data
Warehouse Infrastructure.
Design of Wastewater
Treatment Decision
Support Tool.
'l ',i
L-L.._: L_._ L_ L-..
PROJECT AND/OR OBJECTIVE:
IAdc!,ress,Year 2000 date problem.
• -~R~E ~T~Nl~ON-cnJTRrurl
STRATEGIC GOALS
Fiscal Year 1998-99
HEAL TH & ENVIRONMENT PROTECTION
_j
Division 940 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division
~ Critical Risk-Based Analysis. ~ ••• John Swindler 940
• Desired
~ Critical Inventory and Compliance • ~ • • Swindler 940
D Desired Analysis.
~ Critical Initiate Remediation and • • ~ • Swindler 940
• Desired Testing.
~ Critical Initiate Contingency Planning. • • • ~ Swindler 940
• Desired
Wednesday, June 03, 1998 01:22 PM Page 124 of 126
_j __J __J __J __J
Mllest
Prioritized list of mission
critical systems and
subsystems.
Detailed inventory of
mission critical embedded
systems and software.
Initial establishment of
compliance and readiness.
Detailed breakdown of
remediation and testing
tasks.
First draft of Contingency
Plans.
PROJECT AND/OR OBJECTIVE:
ORANGE COUNTY SANITATION DISTRICT
STRATEGIC GOALS
Fiscal Year 1998-99
EFFECTIVE & EFFICIENT WORKFORCE
Set up c:entral servers to hold all networked, in-plant Programmable Lqg[c .Co,ntroller programming for sec_.urity and maintenance
purpo$es. . _ . ..
Division 950 Task Q1 Q2 Q3 Q4 Lead Staff Lead Division Milestone
D Critical Write and implement the • • ~ • Thompson, 950 Procedures written and
~ Desired Programmable Logic Controller Steiger, implemented by Plant
software control procedures. Welman Automation and 1/E
Maintenance.
D Critical Install Secureworx servers and • • ~ • Thompson, 950 Secureworx servers
~ Desired archive all current Steiger, installed and connected to
Programmable Logic Controller Welman the In-Plant data highways.
programming.
Wednesday, June 03, 1998 11 :36 AM Page 125 of 126
0-.t I i • , • 1 ~Rh .... ~E C:-..,...:·NT\ ..... "Nr1·"' .10N· ..,i~TR1-w ,~!
STRATEGIC GOALS
Fiscal Year 1998-99
APPROPRIATE TECHNOLOGY
PROJECT AND/OR OBJECTIVE:
Repl~c, the Distn~i §GADA/PLC DaJab~se M~nagement Software "U-graft:"
Division 950 Task --Q1 Q2 Q3 Q4 Lead Staff
D Critical Develop a detailed specification D ~ • • Thompson,
~ Desired outlining the performance Webster,
characteristics of new SCADA Halverson
software.
D Critical Receive the completed program • • • ~ Thompson,
~ Desired and implement the program on Webster,
all six SCADA servers. Halverson
PROJECT AND/OR OBJECTIVE:
Lead Division
950
950
'
Upg~de-•tl'Je P1,1rppstation SCADA serv~r .. h~rdw~re to ·accommodate e~P,An'ded coofrel capability.
··-~ .. ~--• -· ~ --
Division 950 Task Q1 Q2 QJ Q4 Lead Staff Lead Division
• Critical Upgrade the pump station ~ • • • Thompson, 950
~ Desired SCADA server hardware to Halverson,
provide higher capacity warm Webster
standby capability.
Wednesday, June 03, 199811:36 AM Page 126 of 126
J
Milestone
Specification complete.
Program received and
implemented on servers.
-. '
Milestone
Hardware installed and
connected to the network.
Orange County Sanitation District
(714) 962-2411
mailing address:
P.O. Box 8127
Fountain Valley, California
92728-8127
street address:
I 0844 Ellis Avenue
Fountain Valley, California
92708-7018
OCSD Sll.4/98
{
June 10, 1998
Adoption of Class I and Class II Permit User Fees Action
Adoption of Revised Connection Fee Schedule Action
Extension of Declaration of Intent re COPs Action
Series "C" COP Reserve Fund Investment & Arbitrage Action
Adopt Class I and Class II Permit User Fees Action
Adopt Revised Connection Fee Schedule Action
DART Final Report Information
NONE SCHEDULED
Adoption of DART Adaptive Workforce Compensation Action
Additional Deferred Comp Plan (Section 401 a) Action
General Liability Insurance Program Action
Multi-Year Renewal Proposal & Rate Reductions Action
CSDOC e P.O.Box8127 e FountainValley,CA 92728-a127 e (714)962-2411