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Home My WebLink About1995-05-10... r, 1 ·!LE . , I c Office of i 1e S~c. County Sanitation Districts county Sanitation 1s1r. of Orange County, California ,-!a(s) b '/. P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-8127 MAY,,.?419 95 Telephone: (714)962-2411 // f:, DRAFT MINU TES-eF-Fl~NCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday. May 10, 1995. 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on May 10, 1995 at 5:30 p.m., at the Districts' Administrative offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: George Brown, Chairman Jan Debay Burnie Dunlap James H. Flora John M. Gullixson Wally Linn Thomas Saltarelli Roger R. Stanton, Vice Chairman William G. Steiner Peer Swan Committee Directors Absent: John C. Cox, Jr., Joint Chairman Staff Present: Don Mcintyre, General Manager Blake Anderson, Assistant General Manager Gary Streed, Director of Finance Gary Hasenstab, Director of Personnel Ed Hodges, Director of Maintenance Bob Ooten, Director of Operations Steve Kozak, Financial Manager Others Present Tom Woodruff, General Counsel Kay Chandler, Chandler Liquid Asset Mgmt. Don McClean, Robert F. Driver Co. Ted Davidson, Robert F. Driver Co. Ruthan Moomy, Callan Assoc., Inc. (2) APPOINTMENT OF A CHAIRMAN PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS No comments were made. (4) REPORTS OF THE COMMITTEE CHAIR. GENERAL MANAGER. DIRECTOR OF FINANCE/TREASURER. DIRECTOR OF HUMAN RESOURCES AND GENERAL COUNSEL (a) Report of the Committee Chair George Brown, Chairman, had no report. Minutes of Finance, p-· ~n. and.Human Resources CommjP --<:\, ~~2 l ! May 10, 1995 (b) Report of the General Manager Blake Anderson, Assistant General Manager, gave a brief update on the status of the OCIP and County Bankruptcies. He reported that the initial 77% disbursements would be made Friday, May 19, 1995, and that staff was arranging to invest the monies immediately. (c) Report of the Finance Director/Treasurer Finance Director/Treasurer Gary G. Streed reviewed the report included with the agenda package and updated the Committee on the status of the Orange County Investment Pool Portfolio and the Districts' self-managed bank and investment accounts. (d) Report of the Director of Human Resources Director of Human Resources Gary Hasenstab had no report. (5) APP'ROVAL OF MINUTES It was moved, seconded and duly carried to approve the draft minutes of the April 12, 1995, meeting of the Finance, Administration and Human Resources Committee. (6) RECONSIDERATION OF COMMITTEE HAND.BOOK Committee Chairman George Brown reminded the Committee of how useful the handbook was and urged them to review it routinely. Director Gullixson suggested copies be made available on computer disk. (7) BUDGET CONCEPTS AND ASSUMPTIONS The General Manager, Assistant General Manager, and Director of Finance reviewed the material included in the agenda relative to the basic assumptions and the format and content changes proposed for the 1995-96 budgets. Blake Anderson also presented an overview of the capital improvement strategic planning to update "2020 VISION." The Committee indicated they were pleased with the changes and additional information. (8) OLD BUSINESS FPC95-14 Consideration of Motion to Receive and File Report on Continued Monitoring of Variable Rate Certificates of Participation (COP). and Update on Remarketinq Agent Transition After brief discussion on this item, it was moved, seconded and duly carried to receive and file staff's report. A Minutes of Finance, A · and Human Resources Committ Page 3 May 10, 1995 FPC95-16 Consideration of Motion to Approve Final Draft Investment Policy Statement Prepared by Investment Advisor Chandler Liguid Asset Management. Inc .. and Callan Associates After discussion on this item, it was moved, seconded and duly carried to recommend approval of the final Investment Policy Statement prepared by Investment Advisor Chandler Liquid Asset Management, Inc., and Callan Associates. (9) NEW BUSINESS FAHR95-24 Consideration of Motion Extending Early Retirement Incentive Program Provisions for all Eligible Districts' Employees After discussion on this matter, it was moved, seconded and duly carried to recommend approval of staffs recommendation to: 1. Support a Board Resolution adopting the provisions of Government Code Section 31641.04 authorizing all eligible Districts' employees to receive two years additional service credit for retirement purposes. 2. Specify that provisions of the Early Retirement Incentive Program would be effective May 1 through June 30, 1995, and that the total cost savings of positions filled at a lower level shall exceed the total actuarial cost of the additional service credit granted and associated paid leave payoff costs. Specify, for reasons of equity, that individuals retiring subsequent to March 1, 1995, who were not entitled to the previous retirement incentive, be credited with two additional years of service, in accordance with this program. 3. For a period of five years, or until such time as the full actuarially determined cost is paid to OCERS, the Districts' Controller will conduct an annual post- audit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance, Administration and Human Resources Committee. FAHR95-25 Consideration of Resolution Pertaining to Classification. Compensation. and Other Terms. Conditions. Rules and Regulations of Employment After discussion on this matter, it was moved, seconded and duly carried to recommend approval of staffs recommendation to: Minutes of Finance, A" ~·and Human Resources CommjY -l Page4 May 10, 1995 1. Adopt Resolution 95-_ consolidating existing "Personnel Resolutions,• on the basis that there are no substantial changes in the level or cost of entitlements over previously adopted resolutions; 2. Amend Resolution 95-__ in its entirety in future Board actions in order to preserve the continuity and completeness of the resolution. FAHR95-26 Consideration of Motion to Select Alternatives for Renewal of All-Risk Insurance (including Fire. Flood and Earthquake Coveraae) for FY 1995-96 After discussion on this matter, it was moved, seconded and duly carried to recommend approval of staffs recommendation to maintain existing coverage levels at a premium similar to last year. FAHR95-27 Consideration of Motion to Approve and File Joint Works Budget Reviews Prepared by Staff for the Quarter Ended March 31.1995 After discussion on this matter, it was moved, seconded and duly carried to approve staffs recommendation approve and file staffs report. Summary reports will be considered by the Joint Boards at their May meeting. EAHR95-28 Consideration of Motion to Receive and File Quarterly Staff Summary Report of Training and Travel Costs for the Quarter Ended March 31. 1995, and to Add Language to the Districts' Travel and Training Policy After discussion on this matter, it was moved, seconded and duly carried to receive and file staffs report, and to amend the Travel and Training Policy. FAHR95-29 Consideration of External Money Manager Selection After discussion on this matter, it was moved, seconded and duly carried to recommend approval of staffs recommendation to appoint a Money Manager Selection Subcommittee to interview the eight candidates on the Callan Associates, Inc., short-list, and return to the Committee's June meeting with a recommendation. The Committee will include Chairman Brown and Directors Dunlap, Steiner and Swan. Minutes of Finance, A& · and Human Resources Committ Page 5 May 10, 1995 (10) CLOSED SESSION The Chairman convened the Committee Meeting in closed session to consider matters of pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.9, 54957 or 54957.6. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Committee on any of these subjects, the minutes will reflect all required disclosures of information. (11) OTHER BUSINESS. IF ANY None. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT None. (14) CONSIDERATION OF UPCOMING MEETING DATES AND ITEMS TO BE DISCUSSED AT THOSE MEETINGS Committee Chairman George Brown requested the Committee refer to the calendar of future meetings on the back of the Notice of Meeting and reminded the Directors that the next Committee meeting is scheduled for Wednesday, June 14, 1995. He recommended the Committee also review the list of future meeting topics. The Committee will not meet in August, November and December 1995 as no Executive Committee meetings are scheduled, and no FAHR Committee recommendation could be carried to the respective Joint Board meetings. (15) ADJOURNMENT The meeting was adjourned at 8:00 p.m. GGS:lc J:\WPDOC\FIN\CRANE\FPCMTG\FPC95'MNUTES'MFPC5.95 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and the Agenda for the Finance, Administration and Human Resources meeting held on May 10, 1995, was duly posted for public inspection in the main lobby of the Districts' offices on May 4, 1995. IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of May, 1995. Posted: / __.__ ________ , 1995, ;. ,'I! P.M. By: J:\WPOOC\FINICRANEIFPC.MTGIFPC95\CERTOF.POS\CERTPOS5.95 May4, 1995 DISTRIBUTION TO STAFF FAHR COMMITTEE MEETING PACKAGE Full Packages Committee 11 Press 1 Grand Jury 1 Tom Woodruff 1 Donald F. Mcintyre 1 Blake P. Anderson 1 Jean Tappan 1 Penny Kyle 2 Gary Streed 1 Gary Hasenstab 1 Ed Hodges 1 John Linder 1 Bob Ooten 1 Ed Torres 1 Mike White 1 Steve Kozak 1 Patti Gorczyca 1 Dan Dillon 1 Jeff Esber 1 Extras 5 Agenda Section Only: Linda Himenes 1 Clarice Marcin 1 Angela Holden 1 Extras 3 May4, 1995 OUNTY SANIT A Tl~ D ISTRICTS OF ORANGE COUNTY, CALIFORNIA P.O. BOX 8127, FOUNTAIN VALLEY, CALIFORNIA 92728-8127 10844 ELLIS, FOUNTAIN VALLEY, CALIFORNIA 92708-7018 (714) 962-2411 NOTICE OF MEETING FlNANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA WEDNESDAY. MAY 10. 1995 -5:30 P.M. DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 A regular meeting of the Finance, Administration and Human Resources Committee of the Joint Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, will be held at the.above location, time and date. J:\WPl:>OC'FIN\CRANEIFPC.MTGIFPC85\NOT1CE\NOT1CES.115 May4, 1995 COUNTY SANITATION DISTRICTS of ORANGE COUNTY, CALIFORNIA 10844 ELLIS AVENUE P.O BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92721 (714) 962-2411 FINANCE. ADMINISTRATION AND HUMAN RESOURCES COMMITTEE TENTATIVELY SCHEDULED MEETING DATES Finance, Administration and Action Items to Human Resources Executive Committee Action Items to Joint Committee Meetings Meeting Board Meeting May May 10, 1995 May 17, 1995 May 24, 1995 June June 14, 1995 June 21, 1995 June 28, 1995 July July 12. 1995 July 19, 1995 July 26, 1995 August None Scheduled None Scheduled August23, 1995 September September 13, 1995 September 20, 1995 September 27, 1995 October October 11, 1995 October 18, 1995 October 25, 1995 November None Scheduled None Scheduled November 22, 1995 December None Scheduled None Scheduled December 27, 1995 January January 10, 1996 January 17, 1996 January 24, 1996 February February 14, 1996 February 21, 1996 February 28, 1996 March March 13, 1996 March 20, 1996 March 27, 1996 April April 10, 1996 April 17, 1996 April 24, 1996 J:IWPOOC\FIN\CRANEIFPC.MTGIFPC95\NOTICE\NOTICE5.95 .. May 10, 1995 AGENDA FINANCE. ADMINISTRATION AND HUMAN RESOURCES COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 AND 14 OF ORANGE COUNTY, CALIFORNIA DISTRICTS' ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 REGULAR MEETING WEDNESDAY. MAY 10. 1995 -5:30 P.M • .... • ,.,. ••JO•:• ··a:• .................... ""., ... , ............... , ............... ,. ••••• , .................................. •.ao••:• ............. ·-·-.,,., ...... •.ac•• .......................................................................................................... " ................... .. In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Districts' Administrative Offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the Office of the Board Secretary. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or that there is a need to take immediate action which need came to the attention of the Committee subsequent to the posting of the agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. •-••••••••••••••:m.•-••••••:••••••••.;'-•-••••••••:•••••••••.,..,L.,,.,.,.,..,,..,..., .. ,..,.,'.,-•••••••••••••-•••••••-••••••·•••••·••••••••••••••••••••-•••••••••-•-••w-••••••·•••••••••11••••••••r•••••••••a: ( 1 ) Roll Call (2) Appointment of Chairman pro tern, if necessary. (3) Public Comments: All persons wishing to address the Committee on specific agenda items or matters of general interest should do so at this time. As determined by the Chairman, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to five minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b ). May 10, 1995 (4) The Committee Chairman, General Manager, Director of Finance!Treasurer, Director of Personnel and General Counsel may present verbal and/or written reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee Members. (a) Report of Committee Chairman (b) Report of General Manager (c) Report of Director of Finance!Treasurer (d) Report of Director of Personnel ( e) Report of General Counsel (5) Approval of draft Finance and Personnel Committee Minutes for Meeting of April 12, 1995. (6) Reconsideration of Committee Handbook. (7) Budget Concepts and Assumptions (8) Old Business. FPC95-14 FPC95-16 (9) _New Business. Consideration of Motion to Receive and File· Report. on Continued Monitoring of Variable Rate Certificates of Participation (COP), and Update on Remarketing Agent Transition Consideration of Motion to Approve Final Draft Investment Policy Statement Prepared by Investment Advisor Chandler Liquid Asset Management, Inc., and Callan Associates FAHR95-24 Consideration of Motion Extending Early Retirement Incentive Program Provisions for all Eligible Districts' Employees FAHR95-25 Consideration of Resolutions Pertaining to Classification, Compensation, and Other Terms, Conditions, Rules and Regulations of Employment -2- ~, May 10, 1995 FAHR95-26 Consideration of Motion to Select Alternatives for Renewal of All-Risk Insurance (including Fire, Flood and Earthquake Coverage) for FY 1995-96 FAHR95-27 Consideration of Motion to Approve and File Joint Works Budget Reviews Prepared by Staff for the Quarter Ended March 31, 1995 FAH.R95-28 Consideration of Motion to Receive and File Quarterly Staff Summary Report of Training and Travel Costs for the Quarter Ended March 31, 1995, and to Add Language of the Districts' Travel and Training Policy FAHR95-29 Consideration of External Money Manager Selection (10) Closed Session. ~--· ····-·--· ········-···-··· ••:11•················ ••.••.• ._ ••• ·--· .......................................... , ..................................................................................... , •••••••• ,. •• ., •••••••••• i. Closed Session: During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chairman may convene the Committee in closed session to consider matters of pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.9, 54957 or 54957.6. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public ~.:=:. inspection. At. such time as final actions are taken by the Committee on any of these subjects, . the minutes will reflect all required disclosures of information. ! ............................................................................................................. r.••······· ·····--..................... ,., .......................... , ••. .., .............. _.._._._ .......... .,.._ .. -... -.-..... _.J (a) Convene in closed session, if necessary (b) Reconvene in regular session. (c) Consideration of action, if any, on matters considered in closed session. ( d) Report on discussion taken in closed session, as required. (11) Other business, if any. ( 12) Matters which a Director would like staff to report on at a subsequent meeting. (13) Matters which a Director may wish to place on a future agenda for action and a staff report. -3- May 10, 1995 ( 14) Consideration of upcoming meeting dates and items to be discussed at those meetings. (15) Adjourn. ••:••••···-··-···-····-·····-·····-·······-····--····-··-··-·········'············-•-••:····--·-···----·-··-····-··-··-····················-·····----·······-······--·············-· .. i'. . " ' ! . ' i Notice to Committee Members: ! : . . If you have any questions regarding U,e Agenda, or wish to place items on the Finance, Administration and Human Resources Agenda, Committee members should contact the Committee Chair or Secretary ten days in a~vance of the Committee meeting. Committee Chair: George Brown Secretary: Lenora Crane (310) 431-2185 (714) 962-2411, Ext. 2501 (714) 962-3954 (FAX) : •-···---·-·-·······-·····--···········-·,.~··":··············-·············-···--·-·······-·--··········-·····-····--··--...... -.,..-...................................... -.:-······i9•·-'I J:IWPOOC\FINICRANEIFPC.MT:GIFPC85\AGENDA.FPC\AGENDA5.115 -4- ) FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE DATE 5-10-95 COMMITTEE MEMBERS BROWN (Chair) ••••••••••••••••••••••••••••••• ST ANTON (Vice Chair) ••••••••••••••••••••••••• DEBAY ........................•.............. DUNLAP ••••••••••••••••••••••••••••••••••••• FLORA ........................................ . GULLIXSON •••••••••••••••••••••••••••••••••• LINN .................•.........•............. SALTARELLI •••••••••••••••••••••••••••••••••• STEINER •••••••••••..•••••••.•...•.•.••.•.••. SWAN (VJC) •••••••••••••••••••••••••••••••••• COX (JC) ••••••••••••..••••••••••••••••••••••• OTHER DIRECTORS --------······················ ________ ...................... . STAFF DON MCINTYRE, GENERAL MANAGER •.••.••••••••••••..••••• BLAKE ANDERSON, ASST. GENERAL MANAGER ••••••••••••••• GARY STREED, DIRECTOR OF FINANCE •••••••••••••••••••••• GARY HASENSTAB, DIRECTOR OF PERSONNEL ••••••••••••••• ED HODGES, DIRECTOR OF MAINTENANCE ••••••••••••••••••• BOB OOTEN, DIRECTOR OF OPERATIONS ••••••.••.•••••••••• JOHN LINDER, DIRECTOR OF ENGINEERING ••.••••••••••••••• ED TORRES, DIRECTOR OF TECH. SERVICES ••••••••.•••••••• STEVE KOZAK, FINANCIAL MANAGER ••••.••••••••••.••••••.• MIKE WHITE, CONTROLLER •••••••.••••••••••••••••••••••••• OTHERS TOM WOODRUFF, GEN'L. COUNSEL •••••••••••••••••••••••••• KAY CHANDLER, CHANDLER LIQUID ASSET MGMT ••••••••••••• ROLL1.115 TIME 5:30 P .M. ADJOURN. ___ _ FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 { 4) Treasurer's Report Summarv: Because the Committee now meets on the second Wednesday, the County's Investment Pool Portfolio Summary that the Committee has been reviewing each month was not issued by Solomon Brothers in time to include in the agenda mailing. We hope to have it available for the meeting. During April, the Districts received the scheduled sixth secured property tax and user fee allocation. This $27 million allocation allowed us to purchase $20 million of US Treasury Bills and maintain a high liquidity balance in LAIF. A summary of the Districts' total cash position at month end, including our share of the pre-petition balances, follows. The pre-petition balance reported has not been reduced for any losses. Judge Ryan approved the OCIP settlement agreement and pre-petition funds are expected to be released within a month. Balances Estimated CS DOC April 30, 1995 Yield Deposits with County: Pre-Petition, Includes D.S.R. $395.7 Million 6.00% Post Petition .2 Million 6.00% Bank of America Money Market 1.1 Million 3.40% Bank of America Checking/Sweep 2.6 Million 4.50% State of Calif. LAIF 17.3 Million 5.93% Debt Service Res. wfTrustees 19.9 Million 7.23% US Treasury Bills 19.9 Million 5.67% $456.7 Million 6.02% J:IWPOOC\FIN\CRANEIFPC.MTG\FPQl5\ITEMS.AGDIAGDITM4 TOTAL CASH & INVESTMENT $500 $400 ! :1!!!$300 .g 'O • ~$200 :i $100 Dec6 Dec31 Staff Recommendation Information only item. Jan 31 J:IWPlX>C\FIN\CRANeFPC.MTGIFPC85\ITEMS.AGDIAGDITM4 Feb28 Mar31 Apr30 I , i 1 ) /,...---..._ ) FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 (5) Consideration of Motion to Approve the Draft Finance, Administration and Human Resources Committee Meeting Minutes of April 12, 1995 Summary Attached is a draft of the FAHR Committee meeting Minutes of April 12, 1995, for approval by the Committee. Staff Recommendation It is recommended that the minutes of the April 12, 1995, Finance, Administration and Human Resources Committee meeting be approved. These minutes were submitted to the Executive Committee at their April 19, 1995 meeting, and no further action is required. J:IWPOOCIFINICRANE\FPC.MTGIFPCllSllTEMS.AGOIMFPCS.95 ' DRAFT County Sanitation Districts of Orange County, California P.O. Box 8127 • 10844 Ellis Avenue Fountain Valley, CA 92728-1127 Telephone: (714) 962-2411 MINUTES OF FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE Wednesday. April 12. 1995. 5:30 P.M. A meeting of the Finance, Administration and Human Resources Committee of the County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California was held on April 12, 1995 at 5:30 p.m., at the Districts' Administrative offices. (1) ROLL CALL The roll was called and a quorum declared present, as follows: Committee Directors Present: George Brown, Chairman Burnie Dunlap James H. Flora Wally Linn Thomas Saltarelli Roger R. Stanton, Vice Chairman Peer Swan Committee Directors Absent: John C. Cox, Jr., Joint Chairman Jan Debay John M. Gullixson William G. Steiner Staff Present: Don Mcintyre, General Manager Gary Streed, Director of Finance Gary Hasenstab, Director of Personnel Ed Hodges, Director of Maintenance Bob Ooten, Director of Operations Steve Kozak, Financial Manager Mike White, Controller Others Present Tom Woodruff, General Counsel Patti Gorczyca, Public Financial Management Kay Chandler, Chandler Liquid Asset Mgmt. (2) APPOINTMENT OF A CHAIRMAN PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS No comments were made. Minutes of Finance, Ar' · '"'listration and Human Resources C \ittee j ' Page2 April 12, 1995 (4) REPORTS OF THE COMMITTEE CHAIR. GENERAL MANAGER. DIRECTOR OF FINANCE/TREASURER. DIRECTOR OF PERSONNEL AND GENERAL COUNSEL (a) Report of the Committee Chair George Brown reminded the Directors to review their Committee Handbook for possible improvement and to comment to staff. (b) Report of the General Manager Don Mcintyre reported that staff would be bringing a conceptual budget, including the assumptions for operations, maintenance and capital improvements, to the May Committee meeting. He advised the Directors that the capital improvement budgets would be reduced and that personnel and training recommendations are expected to be increased in response to Ernst & Young's review comments. (c) Report of the Finance Director/Treasurer Finance DirectorfTreasurer Gary G. Streed reviewed the report included with the agenda package and updated the Committee on the status of the Orange County Investment Pool Portfolio and the Districts' self-managed bank and investment accounts. d) Report of the Director of Personnel No report was required. (5) APPROVAL OF MINUTES It was moved, seconded and duly carried to approve the draft minutes of the March 15, 1995, meeting of the Finance and Personnel Committee. (6) OLD BUSINESS FPC95-05 Review of Internal Controls Over Accounts Payable. Payroll and Treasurv Management After discussion on this item, it was moved, seconded and duly carried to receive and file the revised internal control procedures and report. Minutes of Finance, Ad ·stration and Human Resources C ttee Page 3 April 12, 1995 FPC95-14 Continued Monitoring of Variable Rate Certifica.tes of Participation (COP> and Consideration of Remarketing Agent Selection After discussion on this item, it was moved, seconded and duly carried to: A) Replace Merrill Lynch as remarketing agent for the Series A, Series C and 1993 Refunding Certificates of Participation. B) Negotiate with PaineWebber for remarketing agent services for the Series A Certificates of Participation. C) Negotiate with J. P. Morgan for remarketing agent services for the Series C Certificates of Participation. D) Report to the Directors on the requirements of the COP/SWAP documents to replace the remarketing agent on the 1993 Refunding COPs; and negotiate with PaineWebber to provide remarketing services. FPC 95-16 Consideration and Review of Draft Investment Policy Statement Prepared by Investment Advisor Chandler Liquid Asset Management. Inc .. and Callan Associates After discussion on this item, it was moved, seconded and duly carried to recommend approval of the Investment Policy Statement to the Executive Committee and Joint Boards. (7) NEW BUSINESS FAHR95-21 Consideration of Motion Adopting Proposed Fiscal Policy Statements Governing the Districts' Budget Preparations and Operations After discussion on this matter, it was moved, seconded and duly carried to approve staff's recommendation to adopt the General Fiscal Policy Statements for the Districts. FAHR95-22 Consideration of 1995-96 Sewer Use and Connection Fee Recommendations After discussion on this matter, it was moved, seconded and duly carried to approve staff's recommendation that the 1995-96 user fees remain unchanged from the 1994-95 rates. It was further moved, seconded and duly carried to allow the connection fees/the capital facilities connection charge, to increase in accordance with the Engineering News Record Los Angeles Index, pursuant to the adopted Resolutions. Minutes of Finance, P Human Resources l Page4 April 12, 1995 "ristration and ,hittee FAHR95-23 Consideration of Motion Adopting Revisions to the Personal Responsibility in Daily Effort <PRIDE) Program After discussion on this matter, it was moved, seconded and duly carried to approve staff's recommendation to revise the PRIDE Program as follows: 1. The minimum award is increased from $100 to $150; 2. A staff PRIDE Selection Committee will review all awards; 3. The General Manager will approve awards below $1,000 to allow the funds to be disbursed in a timely fashion; awards in excess of $1, 000 will continue to be submitted to the FAHR Committee; 4. Procedures to evaluate PRIDE proposals are streamlined to take no more than 45 days, except in unusually complex circumstances. (8) CLOSED SESSION None. (9) OTHER BUSINESS. IF ANY None. (10) MATTERS WHICH A DIR~CTORWOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING None. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND A STAFF REPORT None. (12) CONSIDERATION OF UPCOMING MEETING DATES AND ITEMS TO BE DISCUSSED AT THOSE MEETINGS Committee Chairman George Brown requested the Committee refer to the calendar of future meetings on the back of the Notice of Meeting and reminded the Directors that the next Committee meeting is scheduled for Wednesday, May 10, 1995. He recommended the Committee also review the list of future meeting topics. The Committee considered not meeting in August, November and December 1995 as no Executive Committee meetings are scheduled, and no FAHR Committee recommendation could be carried to the respective Joint Board meetings. Minutes of Finance, Ar! istration and ~ Human Resources C ittee 1 Page 5 April 12, 1995 (13) ADJOURNMENT The meeting was adjourned at 6:55 p.m. GGS:lc J:\WPDOC\FIN\CRANE\MTGIFPC95\MNUTES'MFPOC.15 ) FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 ( 6) Reconsideration of Committee Handbook Summary: At the last two FAHR Committee meetings, Committee Chairman George Brown has asked the Directors to review their Committee Handbooks and the charter or mission of the Committee. This item has been placed on the agenda to allow any Committee member to offer suggestions for improvement or clarification of the materials in the Handbook. Staff Recommendation No action is necessary. J:IWPDOC\FINICRANEIFPC.MTGIFPC85\ITEMS.AGD\AGDITM6. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 ( 7) Budget Concepts and Assumptions Summary: This year staff is reformatting the budget presentation. Staff will give a brief overview report on concepts and assumptions which include this improved presentation approach. The goal of the revision is to present more useful information in a more easily read and understood format. The first step in the revised process has been to make similar presentations to the Steering Committee; the Operations, Maintenance and Technical Services Committee; and to the Planning and Design Committee. All comments of the Committees will be incorporated into the final documents. Completed proposed 1995-96 budget documents will be reviewed by each Committee in June. The Boards of Directors will consider approval of the budgets at their June 28 meeting. Staff Recommendation No action is required. J:IWPOOCIANICRANE\.MTGIFPC85VTEMS.AGOIFPC5.95F .., . Budget Process • Timeframe • Consolidation • Team Approach ) . • Process • Level of Control I Amendments J Budget Process Budget Process Calendar: January February --. , Distribute Receive ii Budget Direction l ~ Preparation from Board & I ! Forms & Committees ~ ~\' illii\iii---· iii March I> 'Prepare Rev. & Expense Est., ll Develop Capital l lmor. B~~aet & April Assemble Proposed Divisional Budaets May . - Gen. Mgr. Review i l Proposed Budget J Printed , 4/21/95 June r --· II Committee i Workshops & Board Adoptior IJ ,.,; The Districts' annual budget process begins in January and concludes in June. Although the budget process for 1995-96 started on schedule, final direction on the content and format of the budget had been delayed until April 1995 with the hiring of the Districts' new General Manager. Consolidation In prior years, the Districts' management first prepared a Joint Works Operating and Capital Budget Recommendation to the Board and, after receiving approval, allocated the Joint Works Budget to the various Districts in developing the individual District proposed budgets. This year, the Districts' staff has prepared the Joint Works budget and allocated it to the Districts and will present it to the Boards in a one-step process. Staff believes that this new method of presentation will streamline budget preparation and simplify the budget review and approval process. Team Approach An executive team approach was used to develop the pudget. After the initial budget requests and proposed budgets were prepared by each division within the Districts, senior management representatives from each dep.artment analyzed opportunities for IA Budget Process 4/21/95 consolidating programs and eliminating unnecessary requests. Guidance was also sought and utilized from Districts' committees on various operational issues that affect the budget development. The Process The budget preparation process began in January with the distribution of personnel budget and justification forms, capital project request forms and equipment budget forms to all Departments. The Capital Improvement Program requests were prepared in March and reviewed by Engineering prior to being submitted to the General Manager for review and evaluation as part of the budget process. In April, the Finance Department developed divisional level budgets based on the request forms received from the various departments. These divisional budgets will be reviewed by the General Manager in late April for each program request for new, additional, or reduced services, positions and capital outlay. In determining recommended allocation levels, the General Manager took into consideration the projected amount of available resources, direction provided by the Directors, the Districts' fiscal policies, and how to best provide the most cost-effective and efficient service levels to the public. After a final review of the operating budgets by the General Manager, the proposed annual budget will be finalized and distributed to the Directors for consideration in late May. The General Manager will present the proposed budget to the various Districts' Committees for deliberations throughout the month of June. The proposed budget will be scheduled for adoption, along with any revisions by the Board, at the Board of Directors meeting of June 28. Level of Control and Amendments To The Budget Budgetary control, the level of expenses which cannot legally exceed the appropriated amount, is exercised at the individual District level. Administrative policies provide guidelines on budget transfers and the authorization necessary to implement transfers. Generally, there are two types of budget transfers: 1. Budget Adjustment This is a transfer which does not change the total appropriated amount within in a District and does not require Board action. Depending on the budget category affected by the transfer, approval may be granted at the General Manager or Department Head level as follows: Department Heads have the discretion to reapportion funds between certain line items within a division but may not exceed total appropriated amounts for each division. Additional expenses for capital outlay items must be IB Budget Process 4/21/95 approved by the General Manager and Boards of Directors. Funds appropriated for salaries and benefits may not be expended for any other purpose. The General Manager may transfer funds within and between divisions and departments (with the exception of additional capital outlay expenditures, which require Board approvals). 2. Budget Amendment: This is an adjustment to the total appropriated amount within a District which was not included in the original budget. These supplemental appropriations require formal action by the Boards of Directors. Types of modifications can be categorized as follows: • Prior year reserves or fund balances may be appropriated to fund items not previously included in the adopted budget. Reserves/fund balances exceeding minimum amount required by fiscal policy may be appropriated if it is determined to be in the best interest of the Districts. Directors may also appropriate reserves in case of emergencies or unusual circumstances. Transfers between Districts require formal action by Boards of Directors. Unexpended appropriations automatically lapse at the end of the fiscal year and are included in the ending fund balance calculations within each District. I C ....., Budget Assumptions • Inflation •Fees Rates • Property Tax ) • Interest Earnings • Staffing Levels •Training • Capital Improvement 2. Budget Assumptions 4/21/95 Certain assumptions are necessary as a foundation for developing the Districts' budget. These assumptions guide the Board of Directors and Districts' staff in determining the level of wastewater treatment services that will be provided to the community and how these services will be funded . One key assumption used was that the County of Orange would be disbursing 77%, or approximately $295 million, from the Districts pre-petition bankruptcy deposits held within the Orange County Investment Pool by June 1995. Without these reserves, the Districts will have to make drastic cutbacks in operations and/or capital improvements in order to remain fiscally solvent. Following are other major assumptions used to develop the 1995-96 proposed budget: • Inflation for 1995-96 is projected to be 3.3 percent based on the percentage of change in the consumer price index obtained from the December 1994 Economic and Business Review report prepared by Chapman University. • Connection fees, or capital facilities connection charges, will increase by the Engineering News Record index for Los Angeles in accordance with the adopted Board Resolution. However, user fees will remain at the same rates for the fourth consecutive year. • Property tax revenues are projected to remain constant as the increases from new development are expected to be offset by a general decline in overall property valuation. • Based on information provided by the Districts' Investment Advisor, Chandler Liquid Assets, earnings on the investment of the Districts idle operating cash and reserves are conservatively budgeted at five percent. • An increase in staffing levels will be proposed based primarily on the recommendations of Ernst & Young's review of the Districts' operations in 1995. In addition, salaries are projected to increase at 3 percent in accordance with the memorandum of understanding agreements currently in place. Step increases have also been budgeted for all non-exempt employees not currently at the top of their range. • The proposed joint operating budget will also reflect a significant increase in training as a result of the Ernst and Young recommendation to provide more safety, technical, and management training . This recommenation was made in order to maximize the efficiency and effectiveness of Districts' employees while providing for a safe working environment. 2A ) Budget Assumptions 4/21/95 • The capital improvement program budget for the treatment plants, approximating $33 million, is being proposed at an amount that is manageable and can be realistically accomplished during the 1995-96 fiscal year. 28 Major Components • Financial Overview & Budget Issues • Policies, Systems, and Process • Summary-All Districts • Summary-Joint Operating • Department/Divisions • District Budgets • Capital Improvement • Staffing 3 Table of Contents County Sanitation Districts Organization Chart ............................... . Map of The County Sanitation Districts ..................................... . Board of Directors ...................................................... . Administrative Officials .................................................. . Section 1 -Introduction General Manager's Budget Message .................................. . Financial Overview & Budget issues .................................. . Background Information and Description of Services ..................... . Section 2 -Policies, Systems, and Process Fiscal Policies ................................................... . Overview of The Budget Process .................................... . Reader's Guide to the Budget ....................................... . Budget Assumptions .............................................. . Accounting System and Budgetary Control ............................. . Section 3 -Summary -All Districts Where the Money Comes From ...................................... . Where the Money Goes ............................................ . Consolidated Revenue and Expense Summary ......................... . Budget Comparisons by District ...................................... . Revenue by Category ............................................. . Revenue by Line Item ............................................. . Expense by Category .............................................. . Expense by Line Item ............................................. . Section 4 -Summary -Joint Operating Budget Comparisons by Department .................................. . Revenue by Category ...................................... · · · .... . Revenue by Line Item ............................................. . Expense by Category .............................................. . Expense by Department ........................................... . Expense by Line Item ............................................. . 3A Table of Contents Section 5 -Department/Divisions Budgets General Manager ................................................ . BoardSecretary ................................ . Management Support ............................................. . Personnel/Security/Safety ......................................... . Assistant General Manager-Administration ............................ . Director of Finance ............................................... . Accounting ................................... . Purchasing & Warehousing ........................................ . Information Services .............................................. . DIRECTOR OF INFO. TECHNOLOGY ............................... . Hardware Systems ............................................... . Software S~11s ................................................ . ~,~,. .:,,..· DIR. OF MAINTENANCE .......................................... . Planning, Scheduling & Training .................................... . Plant Maintenance ............................................... . Collection Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mechanical Maintenance .......................................... . Electrical Maintenance ............................................ . Instrumentation ................................ . DIR. OF OPERATIONS ........................................... . Plant Operations ................................................. . DIR. OF TECHNICAL SERVICES ................................... . Compliance ................................... . Conservation, Recycle & Reuse ..................................... . Air Quality Management ........................................... . Environmental Management ........................................ . Environ. Services Lab Division ...................................... . Source Control ................................ . DIR. OF ENGINEERING .......................................... . 38 ) Table of Contents Planning & Design ............................................... . Construction Management Section 6 -District Budgets District No. 1 District No. 2 District No. 3 District No. 5 District No. 6 District No. 7 District No. 11 District No. 13 District No. 14 Section 7 -Self Insurance Funds Workers' Compensation Fund ....................................... . Public Liability Fund ............................................... . Section 8 -Capital Improvement Program Overview ....................................................... . Project Graphs by Type and Funding Source ........................... . Project Summary ................................................. . Project Funding Summary .......................................... . GIP Project Detail Sheets .......................................... . Section 9 -Staffing Staffing by Category Staffing by Position Chapter 10 -Glossary ................................................. • • o . 0 . 0 o 0.'' o '0 o t ' ' '• o o 0 o o o ' •' o 0'. 0 0 0 I 0 •• ' 0 0 •' •' Budget Glossary ........................................ -... --. -.. Chapter 11 -Index Index '•' • • o • • • • •' • • • o •' • • •' 0 0 0 o '' '0 o •' '"' o o o o 0 0 0 • o o o ' 0 0 0 0' o 0 t I' 0 3C.. Divsion Narratives • Organization Charts • Staffing Levels and Trends • Service Descriptions • Performance Measures I Activity Trenas • Budget Overviews • Expenditures by Categories • Expenditure Trends 4 Principal Accountant- Payroll Accounting Manager Senior Accountant- General Ledger Principal Accountant- Accounls Payable Payroll Clerks (2) Timekeeping Accountant Accounts Payable Clerks (2) Clerks (2) Accounting Clerk 1995-96 Full Time Equivalents Executive Managers Supervisors Administrative/Clerical Total FTE's 1.0 9.0 . 12.0 22.0 Director of Finance Accounting Division 2220 Controller Accountant- Fixed Assets Accounting Clerk 4A Budget Coordinator Accountant Financial Technician Revenue Manager Senior Accounting Clerk (2) Accounting Clerk Staffing Trends 20 19 19 -----1-I 1991 1992 1993 22 20 /" I I 1994 1995 Accounting Division Service Description The Accounting Divison is responsible for the processing of accounts payable, accounts receivable, cash receipts, and payroll as well as coordinating the budget process throughout the Districts. The division also maintains financial oversight and administration of all District funds and accounts. The annual audit required by law and all financial reporting required of special districts by the State of California is coordinated and administratered through this divsion. 1994-95 Performance Measures + Develop the Districts' first comprehensive annual financial report. + Issue a request for proposal for professional auditing services and select new auditiors for 1994-95. + Establish internal controls procedures over the accounts payable and payroll disbursements, and cash management functions previously performed by the County of Orange. + Establish a new budget format that results in a budget document that is easily understood, provides policy and operational guidelines and provides for the Districts' annual financial plan. 1995-96 Performance Measures + Issue an RFP for a new integrated financial information system and oversee its installation. + Develop a Districts-wide comprehensive policy and procedure manual on all finance and accounting issues by June 1996. + Develop a Districts-wide comprehensive budget manual to assist all departments in providing financial and operating information relative to the budget document. 1994-95 Performance Results + The Districts' first comprehensive annual financial report was issued in September of 1994. + The firm of Moreland & Associates was hired by the Board of Directors to perform the Districts audit for 1994-95. + New internal control procedures over accounts payable and payroll disbursements, and cash management functions were approved by the Finance, Administration, and Human Resource Comm. in February 1995. + The results of this new budget format is demonstrated within this 1995-96 proposed budget document. 1995-96 Quantitative Results + By June 1996, a new financial information system will be installed and operating. + A Districts-wide comprehensive policy and procedures manual will be distributed throughout the Districts by April 1996. + A comprehensive budget manual will be completed and distributed to the assigned divsional budget coordinators throughout the Districts. Activity Trends 1993-94 Actual 1994-95 Projected + Accounts payable warrants + Bi-weekly payroll warrants + Industrial user bills processed + Journal entries processed 4B 8,000 7,200 1,800 1,750 8,200 7,500 2,000 1,896 Accounting Division Budget Overview The major changes within the Accounting Division's budget include the reassignment of the two payroll clerks from Human Resources to Accounting and the addition of a new Budget Coordinator. Both of these additions are being recommended by Ernst & Young in their recently completed review of the Finance and Personnel operations. Oversight of the payroll process will be better served within the Accounting Division and the new Budget Coordinator will serve to enhance the financial reporting of the Districts by developing a financial trend monitoring system, performing annual updates of the five year forecast, and expanding the quarterly financial reports to include performance measures and year-to-date performance results. I 1994-95 Budget: Program and Position Change: + + Other Cost Adjustments: + + ! 1995-96 Proposed Budget 4C $XXX,XXX I XXX,XXX XXX,XXX XXX,XXX XXX,XXX $XXX,XXX I Budget Calendar • Budget Concept Review-4/26 • 1995-96 Fee Approvals -4/26 • Mgmt. Finalizes Proposed Budget-5/15 • Committee Review Sessions-6/f') • Joint Boards Consideration and . Adoption-6/28 5 FINANCl }~DMINISTRATION Ar'" HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 FPC95-14: Consideration of Motion to Receive and File Report on Continued Monitoring of Variable Rate Certificates of Participation (COP) and Update on Remarketing Agent Transition Summary Steve Kozak, Financial Manager, will present updated monitoring information for the Districts' variable rate COPs. The remarketing rates for Merrill Lynch continue to average from 17 to 26 basis points higher than comparable issues from the start of our expanded daily variable rate monitoring efforts on February 15. For example, on April 19, Merrill Lynch's remarketing rate was 25 basis points higher than other daily rates in Orange County (see attached graphs). On May 2, Merrill Lynch's remarketing rate for the Districts' daily COPs was 5.00%. Based on recommendations from the Finance, Administration and Human Resources Committee, on April 26, the Board of Directors selected PaineWebber and J.P. Morgan to serve as successor remarketing agents for the Districts' daily COPs; Series "A" and the Series 1993 Refunding (PaineWebber), and Series "C" (J.P. Morgan). Districts' staff has initiated a number of actions to implement the transition to successor remarketing agents. These steps include: 1. Notify the successor remarketing agents of their selection by the Districts' Board of Directors. 2. Notify the current remarketing agent of the Districts' decision to replace them. 3. Notify the Trustee Banks of the pending replacement of remarketing agents. 4. Distribute COP documents to the successor remarketing agents for their internal review. 5. Begin COP documents review with General Counsel's office for preparation of successor Remarketing Agreements. Staff Recommendation Under the planning schedule for completion of the remarketing agent transition, staff will return all necessary successor documents to the Committee at your June meeting. With execution of the Remarketing Agreements by the Board at their June meeting, the transition to the successor remarketing agents will become effective July 1. No Committee action is required at this time. J:\WPDOC\FIN\CRANEIFPC.MTG\FPC85\ITEMS.AG~.14C 5.10% 4.90% 4.70% 4.50% 4.30% 4.10% 3.90% 3.70% 3.50% 3.30% 3.10% 2.90% 2.70% 2.50% 2.30% I.!') I.!') I.!') I.!') I.!') I.!') 0\ 0\ 0\ 0\ 0\ 0\ ......... ......... ......... ......... ......... ......... I.!') ,..-i 00 ,..-i ~ t-... N ,..-i N N ......... ......... ......... ......... ......... ......... Ct) N N N N N O.C. Daily Rates 2/15/94 -Present I I.!') 0\ ......... I.!') ......... Ct) AVERAGE DAILY RATE Merrill Lynch JPMorgan PaineWebber I ' I.!') 0\ I.!') 0\ ......... ......... 00 ,..-i ......... ,..-i Ct) ......... Ct) 3.9727% 3.8094% 3.7125% I.!') 0\ ......... '<:f1 ,..-i ......... Ct) I.!') I.!') 0\ 0\ ......... ......... t-... 0 ,..-i N ......... ......... Ct) Ct) Paine Webber-'>'''"'"'JP Morgan- I.!') I.!') I.!') l.t') 0\ 0\ 0\ 0\ ......... ......... ......... ......... Ct) \0 0\ ,..-i N N N ......... ......... ......... ......... '<:f1 Ct) Ct) Ct) Merrill Lynch-I } I ....... l"i ' I I I ' I.!') I.!') I.!') I.!') I.!') / 0\ 0\ 0\ 0\ 0\ ......... ......... ......... ......... ......... ......... ~ t-... 0 Ct) \0 0\ ......... ......... ,..-i ,..-i ,..-i ,..-i '<:f1 '<:f1 ......... ......... ......... ......... '<:f1 '<:f1 '<:f1 '<:f1 N N Vl Vl ~ ~ (J1 (J1 0\ 0\ 'I a en a en a en a en a en a 0 0 0 0 0 0 0 0 0 0 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 ;:,g 0 12/1/94 :/ 12/7/94 ~' 12/13/94 12/19/94 12/25/94 12/31/94 1/6/95 1/12/95 -rJ"J I tD 1/18/95 ...... tD n "i:I 1/24/95 ,... I» tD s· ro ~ ~ 1/30/95 0 O'" 2/5/95 • ro (j 1-t I • i 2/11/95 ~ ~ ,, ~ I 2/17/95 ,... ';a tD ~ Cll 2/22/95 ~ 0 1-t ~ (JQ I» 2/26/95 ~ ::s I ~ 3/2/95 3/6/95 '""O ~ ""t tD ~ 3/10/95 'U -== Cll i= e!. 'U Ill tD l' ~ ~a. ~ = ~ Q -3 3/15/95 .. -,... Ill CN I:"' m g. g: ~ ~ ~ Ill ... 3/19/95 .. ::i' m ::u 3/23/95 "" L"'""' !i ...... m Cl""' w \Cl aa \Cl .... ~ w 3/27/95 ~ ere ~ 0 0 3/31/95 4/5/95 4/9/95 4/14/95 4/19/95 ) California Rates 12/94 -Present 5.00% 4.50% 4.00% 3.50% ------ 3.00% 2.50% AVERAGE RATE Lehman 3.4810% JP Morgan 3.4071 % 2.00% Paine Webber 3.3952% Goldman 3.3833% 1.50% Smith Barney 3.4250% _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . ~~~~~~~~~~~~~ 1.00% ~ ~ 0\ 0\ ~ ~ ~ LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO LO 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ 0\ °'' .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... .......... rl ~ .......... .......... ~ rl 00 ~ rl 00 LO rl 00 LO N rl 00 LO N 0\ LO N 0\ rl N N .......... rl rl N .......... .......... rl N .......... .......... rl N N .......... rl rl N N rl rl .......... .......... .......... rl .......... .......... .......... N N .......... .......... Cf) Cf) .......... .......... .......... ~ .......... .......... N N N rl rl rl N N Cf) Cf) Cf) ~ ~ rl rl rl I -+-Paine Webber -----JP Morgan -··Goldman ---*-Lehman -............. Smith Barney -I FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 FPC95-16: Consideration of Motion to Approve Final Draft Investment Policy Statement Prepared by Investment Advisor Chandler Liquid Asset Management, Inc., and Callan Associates Summary Steve Kozak, Financial Manager, and Kay Chandler, the Districts' Investment Advisor, will present the final draft Investment Policy Statement for consideration by the Committee. At the March 1995 Finance & Personnel Committee meeting, the Committee considered a sample Investment Policy Statement prepared by the Districts' Investment Advisor. The details of developing the attached Investment Policy Statement were discussed at the Directors' March 18, 1995 Workshop on Financing and Investments; at a working session with the Districts' Investment Advisors on March 22, 1995; and at the April 1995 Finance, Administration and Human Resources Committee meeting. All comments received have been included in the final draft of the Districts' Investment Policy Statement. Once the permanent investment policy is adopted by the Boards, staff will review Treasury internal controls and accounting procedures for distribution of interest earnings, and will update them as necessary for consistency with the permanent investment policy. The revised internal controls and accounting procedures will be presented to the Committee for consideration. The Districts' team of Investment Advisors has prepared a conservative set of policies and practices to guide the Districts' permanent investment program in its early stages. The policies reflect the mandate to manage the Districts' funds prudently and they appropriately emphasize the goals of safety of principal first, liquidity second and yield last. Staff Recommendation That the Finance, Administration and Human Resources Committee recommend approval of the attached Investment Policy Statement to the Executive Committee and the Joint Boards. J:\WPOOC\FINICRANE'IFPC.MTGIFPC95\ITEMS.AGDIFPC95.168 COUNTY SANITATION DISTRICTS OF ORANGE COUN-TY INVESTMENT STATEMENT Reviewed and Approved by Finance, Administration and Human Resources Committee on May 10, 1995 Adopted by Boards of Directors on May 21, 1995 1.0 Policy: 1 .1. This Investment Policy is set forth by the County Sanitation Districts of Orange County (CSDOC) for the following purposes: 1.1.1. To establish a clear understanding for the Board of Directors, CSDOC management, responsible employees and third parties of the objectives, policies and guidelines for the investment of the CSDOC's idle and surplus funds. 1.1.2. To offer guidance to investment staff and any external investment advisers on the investment of CSDOC funds (see Appendix "A"). 1.1.3. To establish a basis for evaluating investment results. 1.2. CSDOC establishes investment policies which meet its current investment goals. CSDOC shall review this policy annually, and may change its policies as its investment objectives change. 2.0 Scope: 2.1. This investment policy applies to all financial assets of CSDOC, except for the following excluded funds: 2.2. Excluded funds: 2.2.1. CS DOC' s Deferred Compensation Plan is invested in accordance with a separate investment policy, and not in accordance with this document. 2.2.2. Proceeds of CSDOC's capital projects financing program are invested in accordance with provisions of their specific bond indentures. 3.0 Prudence: 3.1 The standard of prudence to be used by investment officials shall be the prudent person standard defined below in Section 3.1.1, and shall be applied in the context of managing an overall portfolio. Investment staff acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. Page 1 of 11 3.1.1 The Prudent Person Standard: Investments shall be made with judgment and care-under circumstances then prevailing-which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 4.0 Delegation of Authority: 4.1 Authority to manage CS DOC' s investment program is derived from the California Government Code Sections 53600 et seq. and Sections 53635 et seq. The Board of Directors hereby delegates management responsibility for the investment program to CSDOC's Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. The Treasurer shall be responsible for all transactions undertaken by CSDOC 's internal staff, and shall establish a system of controls to regulate the activities of internal staff and external investment advisers engaged in accordance with Section 4.2. 4.2 The Board of Directors of CSDOC may, in its discretion, engage the services of one or more registered investment advisers to assist in the management of CS DOC' s investment portfolio in a manner consistent with CS DOC' s objectives. Such external investment advisers shall be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such advisers must be registered under the Investment Advisers Act of 1940, or be exempt from such registration. 5.0 Ethics and Conflicts of Interest: 5.1 Officers and employees of CSDOC involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the General Manager any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions the performance of which could be related to the performance of positions in CS DOC' s portfolio. Page 2of11 6.0 Authorized Financial Dealers and Institutions: 6.1 For investments purchased by CSDOC internal staff, the Treasurer will maintain a list of financial institutions authorized to provide investment services to CSDOC, including primary dealers, regional dealers, and banks. No public deposit shall be made except in a qualified public depository as established by State law. All financial institutions which desire to become qualified bidders for investment transactions must supply the Treasurer with the following: 6.1.1. Audited financial statements for the institution's three most recent fiscal years. 6.1.2. A statement certifying that the institution has reviewed CS DOC' s Investment Policy and that all securities offered to the Districts shall comply fully and in every instance with all provisions of the California Government Code and with this Investment Policy. Selection of financial institutions and broker/dealers authorized to engage in transactions with CSDOC shall be at the sole discretion of CSDOC. An annual review of the financial condition of qualified institutions will be conducted by the Treasurer. 6.2 Selection of broker/dealers used by external investment advisers retained by CSDOC shall be at the sole discretion of the investment advisers. 7.0 Investment Categories: 7 .1 CS DOC' s Treasurer shall develop a five-year cash flow forecast, which shall be ·updated quarterly. Based on this forecast, the Treasurer shall designate from time to time the amounts to be allocated to the Districts' investment portfolios. 7.2 CSDOC monies invested in accordance with this Policy are divided into two categories: 7.2.1 Liquid Operating Monies. Funds needed for current operating and capital expenditures are known as Liquid Operating Monies. 7 .2.1.1 The maximum final stated maturity of individual securities in the Liquid Operating Monies account portfolio shall be one year from the date of purchase. Page 3of11 7 .2.1.2 The average duration of the Liquid Operating Monies account portfolio shall be recommended by the Treasurer based on the Districts' cash flow requirements, but may never exceed 90 days, and shall be reviewed and approved by the Finance, Administration and Human Resources Committee. 7.2.2 Long Term Operating Monies. Funds needed for longer term purposes are known as the Long Term Operating Monies. 8.0 Objectives: 7.2.2.1 The maximum final stated maturity of individual securities in the Long Term Operating Monies account portfolio shall be five years from the date of purchase, unless otherwise authorized by the Distrids' Board of Directors. 7.2.2.2 The duration of the Long Term Operating Monies account portfolio shall be recommended by the Treasurer based on the Districts' five-year cash flow forecast, shall be reviewed and approved by the Finance, Administration and Human Services Committee, and shall be updated as needed. 7.2.2.3 The duration of the Long Term Operating Monies account portfolio shall never exceed 120% of the duration as established in accordance with Sedion 7 .2.2.2. 7.2.2.4 The duration of the Long Term Operating Monies account portfolio shall never be less than 80% of the duration as established in accordance with Section 7.2.2.2 8.1 The primary objedives of CSDOC's investment program are, in priority order: 8.1. 1. To preserve capital. 8.1.2. To provide liquidity for operating expenses and capital requirements. 8.1.3. To earn a total rate of return commensurate with the first two goals. Page 4of11 9.0 Authorized & Suitable Investment Transactions: All investments shall be made in accordance with Sections 53600 et seq. of the Government Code of California and as described within this Investment Policy. Permitted investments under this policy shall include: 9.1.1 Securities issued by the US Government or an agency of the US Government and fully guaranteed as to payment by the US Government or agency of the US Government. Investment in mortgage-backed bonds and CMOs is not governed by this Section 9.1.1, even if such bonds are issued by agencies of the US Government. See Section 9.1.12 for conditions of purchase for CMOs. See Section 9.1.2 for conditions of purchase of mortgage-backed securities. 9.1.2 Mortgage-backed securities issued by an agency of the US Government, provided that the stated final maturity of such securities does not exceed five (5) years from the date of purchase. 9.1.3 Commercial paper rated a minimum of P1 by Moody's Investor Services (Moody's) or A1 by Standard & Poor's Inc. (S&P) provided that (a) the maturity does not exceed 180 days from the date of purchase; (b) the issuer is a corporation organized and operating in the United States with assets in excess of $500 million; (c) no more than 15% of the portfolio is invested in commercial paper, except that a maximum of 30% of the portfolio may be invested in commercial paper, so long as the average maturity of all commercial paper in the portfolio does not exceed 31 days. 9. 1.4 Banker's acceptances issued by institutions the short term obligations of which are rated a minimum of P1 by Moody's or A1 by S&P provided that (a) the acceptance is eligible for purchase by the Federal Reserve System (b) the maturity does not exceed 270 days, and (c) no more than 40% of the total portfolio may be invested in banker's acceptances. 9.1.5 Medium term (or corporate) notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States, the long term obligations of which are rated at least "A-n by S&P or "A3" by Moody's. No more than 30% of the portfolio may be invested in eligible medium term or corporate notes. 9.1.6 Shares of mutual funds investing in securities permitted under this policy and under California Government Code Section 53601. Such funds must either (1) attain the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) have an investment adviser registered with the Securities and Exchange Commission with not less than five Page 5of11 years of experience investing in the securities and obligation authorized under this policy and under California Government Code Section 53601, and with assets under management in excess of $500 million. The purchase price of such shares may not include any commissions. Investment in mutual funds may not exceed 15% of the total portfolio. 9.1. 7 Certificates of deposit: 9.1.7.1 Secured (collateralized) time deposits in banks meeting the following criteria: (a) in good standing with the California State Collateral Pool; and (b) having a net operating profit in the two most recently completed fiscal years. 9.1. 7 .2 Negotiable certificates of deposit (NCDs) issued by financial institutions which shall have long term debt rated A-or higher by S&P or A3 or higher by Moody's; or have short term debt rated at least A1 by S&P or P1 by Moody's; or as otherwise approved by the Districts' Board of Directors. 9.1.8 Taxable or tax-exempt municipal bonds issued by the State of California or its subdivisions. Such securities must be rated "A-" or higher by S&P or "A3" or higher by Moody's, or as otherwise approved by the Districts' Board of Directors. 9.1.9 The State of California Local Agency Investment Fund (LAIF). 9.1.10 The Orange County Investment Pool. 9.1.11 Collateralized mortgage obligations (CMOs) issued by agencies of the US Government with a maximum stated final maturity of five years and asset-backed securities rated "AAA" by S&P and "Aaa" by Moody's, with a maximum final stated maturity of five years. Securities eligible for purchase under this section shall be issued by an issuer having a rating on its unsecured long term debt of "A" or higher. Combined purchases of CMOs and asset-backed securities as authorized under this section may not exceed 20% of the CS DOC· s portfolio. 9.1.12 Repurchase agreements collateralized with securities eligible for purchase under this policy maintained at a level of at least 102% of the market value of the repurchase agreements. Collateral securities shall be delivered to a third party safekeeping agent or to CSDOC's custodian bank. Page 6of11 ) 9. 1. 13 Reverse repurchase agreements provided that 9.1.13.1 Generally, no more than 20% of CS DOC' s portfolio shall be invested in reverse repurchase agreements, and there shall be no long- term reverse repurchase agreements unless otherwise authorized by the Districts' Board of Directors. 9.1.13.2 The maximum maturity of reverse repurchase agreements shall be 90 days. 9.1.13.3 Reverse repurchase agreements shall mature on the exact date of a known cash flow which will be unconditionally available to repay the maturing reverse repurchase. 9.1.13.4 Proceeds of reverse repurchase agreements shall be used solely to supplement portfolio income or to provide portfolio liquidity, and shall not be used to speculate on market movements. 9.2 Sales of CSDOC-owned securities in the secondary market may incur losses in order to improve the risk or return characteristics of the portfolio, to prevent anticipated further erosion of principal or when trading for securities that result in an expected net economic gain to CSDOC. 9.3 If securities owned by the CSDOC are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it shall be the CSDOC's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. If a decision is made to retain the downgraded securities in the portfolio, their presence in the portfolio will be monitored and reported monthly to the CSDOC General Manager, the Finance, Administration and Human Resources Committee and Board of Directors. 10.0 Diversification Requirements: 10.1 There is no limit on investment in securities issued by or guaranteed by the full faith and credit of the U.S. government. 10.2 No more than 20% of the portfolio may be invested in securities of a single agency of the U.S. government, which does not provide the full faith and credit of the U.S. government. 10.3 No more than 5% of the portfolio may be invested in securities of any one issuer, other than the U.S. government or its agencies. 10.4 No individual holding shall constitute more than 5% of the total debt outstanding of any issuer. Page 7of11 10.5 No more than 40% of the portfolio may be invested in banker's acceptances. 10.6 No more than 15% of the portfolio may be invested in commercial paper, except that 30% of the portfolio may be so invested so long as the average maturity of all commercial paper in the portfolio does not exceed 31 days. 10. 7 No more than 30% of the portfolio may be invested in medium term (corporate) notes. 10.8 No more than 15% of the portfolio may be invested in mutual funds. 10. 9 No more than 30% of the portfolio may be invested in negotiable certificates of deposit. 10.10 No more than 10% of the portfolio may be invested in eligible municipal bonds. 10.11 No more than 20% of the portfolio may be invested in a combination of CMOs and asset-backed securities. CMOs and asset-backed securities may only be purchased by the Districts' external money managers with prior Board approval, and may not be purchased by the Districts' staff. 10.12 No more than the lesser of 15% of the portfolio or the statutory maximum may be invested in LAIF. 10.13 No more than 15% of the portfolio may be invested in the Orange County Investment Pool. 10.14 No more than 20% of the portfolio may be invested in repurchase agreements. 11.0 Safekeeping and Custody: 11.1 All security transactions, including collateral for repurchase agreements, entered into by CSDOC shall be conducted on a delivery-versus- payment (DVP) basis. 11.2 Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. Page 8of11 12.0 Internal Control: 12.1 The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. 13.0 Pertormance Benchmarks and Objectives: 13.1 Overall objective. The investment portfolio shall be designed with the overall objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with investment risk constraints and cash flow needs. 13.2 The Liquid Operating Monies. The investment performance objective for the Liquid Operating Monies shall be to earn a total rate of return over a market cycle which exceeds the return on an index of three-month Treasury bills. 13.3 The Long Term Operating Monies. The investment performance objective for the Long Term Operating Monies shall be to earn a total rate of return over a market cycle which exceeds the return on a market index selected by the Districts' Finance, Administration and Human Resources Committee and approved by the Districts' Board of Directors when the duration of the portfolio is established. 14.0 Reporting: 14.1 Monthly investment reports shall be submitted by the Treasurer to the Finance, Administration and Human Resources Committee which shall forward the reports to the Districts' Board of Directors. These reports shall disclose, at a minimum, the following information about the risk characteristics of CS DOC' s portfolio: 14.1.1 portfolio. 14.1.2 Cost and accurate and complete market value of the Modified duration of the portfolio compared to Benchmark. 14.1.3 Dollar change in value of the portfolio for a 1 % change in interest rates. 14.1.4 Percent of portfolio invested in reverse repurchase agreements, and a schedule which matches the maturity of such reverse repurchase agreements with the cash flows which are available to repay them at maturity. Page 9of11 14.1.5 For the Liquid Operating Monies account only, the percent of portfolio maturing within 90 days. 14.1.6 Average portfolio credit quality. 14.1. 7 Percent of portfolio with credit ratings below "A" by any rating agency, and a description of such securities. 14.1.8 Listing of any transactions or holdings which do not comply with this policy or with the California Government Code. 14.1.9 Time-weighted total rate of return for the portfolio for the prior three months, twelve months, year to date, and since inception compared to the Benchmark returns for the same periods. 14.2 External investment advisers and CS DOC' s Treasurer shall meet quarterly with the Finance, Administration and Human Resources Committee to review investment performance, proposed strategies and compliance with this investment policy. 15.0 Investment Policy Adoption: 15.1 CSDOC's Investment Policy shall be reviewed by the Finance, Administration and Human Resources Committee and shall be adopted by resolution of the Board of Directors of CS DOC. The policy shall be reviewed on an annual basis by the Finance, Administration and Human Resources Committee, which shall recommend revisions, as appropriate, to the Board of Directors. Any modifications made thereto shall be approved by the Board of Directors. 15.2 The Finance, Administration and Human Resources Committee shall serve as the oversight committee for the Districts' Investment Policy and shall adopt guidelines for the ongoing review of duration, quality and liquidity of the Districts' portfolio. Page 10of11 ) APPENDIX A SUMMARY OF INVESTMENT AUTHORIZATION INTERNAL AND EXTERNAL MANAGERS SHORT TERM OPERATING FUND INVESTMENT U.S. Treasuries Federal Agencies Mortgage-backed Commercial paper Banker's Accept. Medium Term Notes Mutual Funds Negotiable CDs Municipal Bonds LAIF OCIP CM Os Asset-backed Repurchase Agree. Reverse Repos INTERNAL OK Fixed coupon, fixed mat. NO OK OK Fixed coupon, fixed mat.* Money Market Only- Fixed coupon, fixed mat.* OK* OK OK NO NO OK OK* EXTERNAL OK OK NO OK OK OK Money Market Only OK NO NO NO NO NO OK OK LONG TERM OPERA TING PORTFOLIO INVESTMENT U.S. Treasuries Federal Agencies Mortgage-backed Mutual Funds Negotiable CDs Municipal Bonds LAIF OCIP CM Os Asset-backed Repurchase Agree. Reverse Repos INTERNAL OK Fixed coupon, fixed mat. NO Money Market Only- Fixed coupon, fixed mat.* OK* OK OK NO NO OK OK* EXTERNAL OK OK OK OK OK OK NO NO With Board Approval With Board Approval OK OK *With prior approval of the Finance, Administration and Human Resources Committee. **Using financial institutions approved by the Finance, Administration and Human Resources Committee. J:IWPOOC\FINICRANEllNVEST.PL Y\951NVEST.PL Y Page 11 of 11 FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR95-24: Summary AGENDA FOR MAY 10, 1995 Consideration of Motion Extending Early Retirement Incentive Program Provisions for All Eligible Employees On March 8, 1995, the Boards approved an early retirement incentive program in accordance with Government Code Section 31641.04 for certain Maintenance Department employees. Five employees elected to participate in the program, facilitating a major reorganization of the Department. Staff believes that extending the early retirement incentive program to the remainder of the eligible employees would be an effective method to accelerate the organizational change sought by the Boards and staff. Gary Hasenstab, Director of Personnel, will review the attached staff report at the meeting. Staff Recommendation 1. Support a Board Resolution adopting the provisions of Government Code Section 31641.04 authorizing all eligible Districts' employees to receive two years additional service credit for retirement purposes. 2. Specify that provisions of the Early Retirement Incentive Program would be effective May 1 through June 30, 1995, and that the total cost savings of positions filled at a lower level shall exceed the total actuarial cost of the additional service credit granted and associated paid leave payoff costs. Specify, for reasons of equity, that individuals retiring subsequent to March 1, 1995, who were not entitled to the previous retirement incentive, be credited with two additional years of service, in accordance with this program. 3. For a period of five years, or until such time as the full actuarially determined cost is paid to OCERS, the Districts' Controller will conduct an annual post-audit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance, Administration and Human Resources Committee. J:\WPOOCIFIN\CRANEIFPC.MTGIFPC95\ITEMS.AGDIFAHR95.24 . ,. ',-"\ . April 27, 1995 STAFF REPORT COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA 10844 ELLIS AVENUE PO. BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 (7141962-2411 EARLY RETIREMENT INCENTIVE PROGRAM REVISITED DISCUSSION On March 8, 1995, the Boards adopted Resolution 95-19 providing for implementation of Government Code Section 31641.04 and the addition of two years service credit to certain employees in the Maintenance Department otherwise eligible to retire. Five employees elected to participate in the program, allowing a major reorganization of the Maintenance Department to occur earlier than would have otherwise been possible. Cost savings are now anticipated to exceed earlier estimates. Elimination of one level of supervision in the reorganization, and the fact that individuals retiring from those positions would not be replaced, presented a clear cost saving advantage in offering the early retirement incentive option in the Maintenance Department. A further advantage in offering the early retirement incentive option could come from an enhancement of our ability to bring about organizational change. Staff believes that District-wide encouragement of accelerated attrition would have a positive effect on the organizational change sought by the Boards and staff, and would provide a forceful means of achieving that objective. The potential effect of the early retirement incentive program on motivating organizational change, when coupled with other activities that are now occurring, is significant. While the clear cost savings associated with the Maintenance Department reorganization will not be experienced, any added cost can be mitigated by holding positions vacant for approximately six months subsequent to retirement in addition to the increased organizational efficiencies that would result. Approximately eight individuals outside the Maintenance Department have expressed interest in early retirement, while another twenty meet the minimum requirements of ten years of service and age 50. FINANCE AND HUMAN RESOURCE COMMITTEE Page 2 April 27, 1995 STAFF RECOMMENDATION / 1. Based on the above, staff recommends that the Finance and Human Resource Committee support a Board Resolution adopting the provisions of Government Code Section 31641.04 authorizing all eligible Districts employees to receive two years additional service credit for retirement purposes. 2. The Resolution should specify that provisions of the Early Retirement Incentive Program would be effective May 1 through June 30, 1995 and that the total cost savings of positions filled at a lower level shall exceed the total actuarial cost of the additional service credit granted and associated paid leave payoff costs. The Resolution should also specify, for reasons of equity, that individuals retiring subsequent to March 1, 1995, who were not entitled to the previous retirement incentive, be credited with two additional years of service. 3. For a period of five years, or until such time as the full actuarially determined cost is paid to OCERS, the Districts' Controller will conduct an annual postaudit to verify that the savings exceed the actuarial and associated costs attributable to the additional service credit, and report the findings of that audit to the Finance and Human Resource Committee. -==PER~ --,.. Circular Letter Date: December 22, 1994 Reference No.: California Public Employees' Retirement System P.O. Box 942709 Sacramento, CA 94229-2709 (916) 326-3420 Telecommunications Device for the Deaf No Voice (916) 326-3240 ""'· ' Circular Letter No.: 200-215 Distribution: 118, VI Special: TO: ALL CONTRACTING PUBLIC AGENCIES SUBJECT: ONE TO FOUR YEARS ADDITIONAL SERVICE CREDIT -Effective January 1, 1995, Government Code Section 20821.6 (added by Chapter 540, Senate Bill 1488) provides authority for contracting agencies, other than schools, to grant one to four years of additional service credit to eligible employees who retire for service. The additional credit may not be granted to employees who retire due to a disability or an industrial disability. This provision is intended to provide a retirement incentive option to public agencies facing potential employee layoffs due to the current fiscal climate and budget shortfalls. This option will be available only until June 30, 1997. The benefit may be provided by adoption of a resolution; _no contract amendment is needed. The requirements, employer cost information and procedures for contracting agencies to grant ~me to four years additional service credit and the employee eligibility criteria are enclosed. Contracting agencies may request the necessary certification documents and the resolution for adoption by their governing bodies by completing and returning the enclosed request form. This new provision does not replace the two-years additional service credit provision (Section 20818) which has been available to contracting agencies for many years. The administrative and member eligibility requirements for the one to four years additional service credit are quite different from those for the two-years additional service credit and we encourage agencies to consider both provisions. Please refer to your PERS Procedure Manual for requirement and cost information on the two-years additional service credit provisions of Section 20818. If you have questions about this information please call Public Agency Contract Services. Members with questions regarding benefit calculations should be directed to the nearest PERS Area or Field Office. PERS-ADM-69-HP (Rev. 6191} cf( aJtQ,i.,_J\;i, '-:}; n Gt KAREN DE~ ~GCHIEF EMPLOYER SERVICES DMSION ) FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR95-25: Summary: AGENDA FOR MAY 10, 1995 Consideration of Resolutions Pertaining to Classification, Compensation, and Other Terms, Conditions, Rules and Regulations of Employment On February 14, 1979, the Boards adopted Resolutions 79-20 and 79-21 providing for classification, compensation, and other terms, conditions, rules and regulations of employment. Over the intervening period, each of these resolutions has been amended several times annually. Additional resolutions have also been written and adopted from time to time covering new topics or issues. These conditions make it difficult to trace the authority for certain terms and conditions of employment, or to use the resolutions as a source of information or guidance. Changes have also occurred in both labor legislation and law that have necessitated amendment to certain of the provisions. Staff and General Counsel have reviewed all of the above-mentioned provisions, and placed them into a single resolution. Language has been modified to conform to current legal principles and practices without changing the level of entitlement. Staff Recommendation 1. Adopt Resolution 95-_ on the basis that there are no substantial changes in the level or cost of entitlements over previously adopted resolutions; 2. Amend Resolution 95-_ in its entirety in future Board actions in order to preserve the continuity and completeness of the resolution. J:IWPOOCIFINICRANEIFPC.MTGIFPCll5VTEMS.AGOIFAHRS5.25 11 RESOLUTION NO. 95-_ PROVIDING FOR CLASSIFICATION. COMPENSATION AND OTHER TERMS, CONDITIONS, RULES AND REGULATIONS OF EMPLOYMENT A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, 11, 13 and 14 OF ORANGE COUNTY, CALIFORNIA, RELATING TO THE CLASSIFICATION, COMPENSATION AND OTHER TERMS, CONDITIONS, RULES AND REGULATIONS OF EMPLOYMENT OF DISTRICTS' EMPLOYEES AND REPEALING RESOLUTIONS 79-20 AND 79-21, AS AMENDED, AND ALL RESOLUTIONS OR PORTIONS THEREOF PREVIOUSLY ADOPTED THAT ARE IN CONFLICT HEREWITH ***************** 5-1-95 WHEREAS, the Districts' management representatives have reached agreements, as evidenced by executed Memoranda of Understanding, with representatives of employee bargaining units as follows: EMPLOYEE UNIT Administrative and Clerical Engineering Technical Services Operations and Maintenance Confidential Professional Group Supervisory Group MOU DATE 4/06/94 4/06/94 4/06/94 8/25/94 10/19/94 10119/94 MOU PERIOD 11/26/93 -11/21/96 11/26/93 -11/21/96 11/26/93 -11/21/96 11 /26/93 -11 /21 /96 11/26/93 -11/21/96 02/01/94 -01/31/97 02/01/94 -01/31/97 WHEREAS, the Districts Boards of Directors desire to implement the provisions of the approved Memoranda of Understanding and to further specify the governing rules and regulations for all Districts' employees; and, NOW THEREFOR: The Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, DO HEREBY RESOLVE, DETERMINE AND ORDER: That the following rules and regulations be established to govern classification, compensation and other terms, conditions, rules and regulations of employment for all persons except the General Counsel, but including Executive Management employees, employed by the County Sanitation Districts of Orange County, by and through the Joint Administrative Organization. Article I. 11. 111. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. xv. XVI. XVII. XVIII. XVIX. XVX. XXI. XXll. XXlll. XXIV. XXV. XXVI. XXVll. XXVlll. XXIX. xxx. XXXI. XXXll. XXXlll. XXXIV. xxxv. XXXVI. XXXVll. XXXVlll. XXXIX. xxxx. XXXXI. XXXXll. XXXXlll. TABLE OF CONTENTS Definitions Basic Salary Ranges Classification/Positions/Salaries Probationary Employees Compensation Overtime Pay -Non-Exempt Additional Compensation -Exempt Shift Differential Pay Standby Pay Call Back Pay Working Out of Class Pay Vacation Sick Leave Personal Leave Conferral of Leave Workers Compensation Leave Jury Duty Witness Leave Military Leave of Absence Leave of Absence Without Pay Medical and Family Leave Bereavement Leave Holidays Insurance Deferred Compensation Benefits Option Plans Uniforms Retirement Severance Pay Working Hours Layoff Procedure Discipline Grievance Procedure Problem Solving Procedure Attendance Medical Examination Light Duty Substance Abuse Rideshare Program Nondiscrimination in Employment Sexual Harassment Smoke-free Work Environment Miscellaneous Provisions Page 1 3 3 4 5 6 7 8 8 8 8 9 9 10 11 11 11 11 12 12 12 13 13 13 15 16 16 16 17 17 18 18 20 21 21 22 23 23 24 25 25 26 26 I. DEFINITIONS Regular Full-time employees regularly work an 80 hour bi-weekly pay period for an indefinite period of time. Regular full-time employees are entitled to benefits as set forth in the various Memoranda of Understanding and elsewhere in this resolution. Part-time employees regularly work less than 80 hours in a bi-weekly pay period for an indefinite period of time. Part-time employees are not entitled to benefits. Limited Term/Temporary employees are assigned to work 80 hours or less in a bi-weekly pay period for an irregular or indeterminate period of time. Temporary employees are not entitled to benefits. Contract employees are those individuals who provide a unique or special service to the Districts through an independent contractual relationship, and who exercise completely independent judgement with regard to the performance of the work. Individuals in this category do not have an employee-employer relationship with the Districts, and are not entitled to benefits unless specifically provided in their contract. Non-Exempt employees who are covered by the minimum wage and overtime provisions of the Fair Labor Standards Act as amended. Such employees, because of the type of work that they perform and their earnings level, are subject to receiving overtime pay in addition to any entitlement otherwise provided for in applicable Memoranda of Understanding or this resolution .. Exempt employees who are not covered by the minimum wage and overtime provisions of the Fair Labor Standards Act as amended. Such employees are considered exempt by virtue of their duties in conformance with the Act's definition of Executive, Administrative and Professional responsibilities. Initial Probationary Period includes the first six months of employment with the Districts. This period is regarded as an extension of the hiring process, and provides an opportunity for both the employee and the Districts management to assess over a substantial period of time whether or not the hiring decision was appropriate. Probationary employees become regular full-time employees upon successful completion of their probationary period and approval form as provided by the Director of Human Resource. Promotional Probationary Period includes either the six months or ninety day period, depending on applicable MOU provisions, immediately following the date of a promotion. This period is regarded as an extension of the selection process, and provides an opportunity for both the employee and the Districts management to assess over a substantial period of time whether or not the decision was appropriate. 1 ) Resignation is a voluntary separation, including: resignation with or without notice; an unauthorized absence of three or more consecutive working days; failure to return from leave of absence as arranged; failure to return from layoff upon recall. Release is a separation in which the employee is not qualified for the type of work assigned and no other more suitable assignment is available. Release usually results from no fault of the employee. Employees who are unable to perform satisfactorily during a probationary period will also be considered as released. Layoff is a release of employees when funds or work at a specific skill level is no longer available. Discharge is a separation in which the employee is removed from the payroll for violation of standards of employee conduct, violation of safety regulations, documented unsatisfactory job performance or other proper cause. Termination date is considered to be the last day actually worked by the employee irrespective of any additional pay they may receive. 2 11. BASIC SALARY RANGES Section 1. There are hereby established in the Joint Administrative Organization the basic salary ranges set forth on Exhibit "A", attached hereto and made a part of this resolution. Ill. CLASSIFICATIONS, POSITIONS AND SALARIES Section 2. There are hereby established in the Joint Administrative Organization the classifications, number of positions and their respective salary ranges or hourly rates, as set forth on Exhibit "8-1" through "8-9" inclusive, attached hereto and made a part of this resolution, effective on the dates set forth thereon. Upon the effective date of the agreement with the Orange County Employee Retirement System to implement the retiree medical health premium offset program, salary ranges for all employee classifications shall be increased one percent in accordance with the provisions of Section 46 of this resolution. In addition, salary ranges will be further adjusted in accordance with the following schedule. Employee Group Exhibit No. Adj. Percent Eff. Date Administrative & Clerical 8-1 0.0 11-26-93 3.0 11-25-94 3.0 11-24-95 Engineering 8-2 0.0 11-26-93 3.0 11-25-94 3.0 11-24-95 Technical Services 8-3 0.0 11-26-93 3.0 11-25-94 3.0 11-24-95 Operations & Maintenance 8-4 0.0 11-26-93 3.0 11-25-94 3.0 11-24-95 Confidential 8-5 0.0 11-26-93 3.0 11-25-94 3.0 11-24-95 Professional 8-6 0.0 07-08-94 3.0 07-07-95 3.0 07-05-96 Supervisory 8-7 0.0 07-08-94 3.0 07-07-95 3.0 07-05-96 Executive Management 8-8 0.0 07-08-94 3.0 07-07-95 3.0 07-05-96 Part-Time, Hourly and 8-9 0.0 11-26-93 Unrepresented 3.0 11-25-94 3.0 11-24-95 3 Section 3. Wage adjustments for employees in the Professional, Supervisory and Executive Management Groups are awarded from a "merit pool" amount established annually by the Boards and allocated to each department in an amount proportional to the salary budget of employees included within the Professional, Supervisory and Executive Groups. This pool amount is awarded to individual employees based upon their performance as determined by the Management Performance Review Program. Employees in the Professional, Supervisory and Management Groups are not entitled to receive wage adjustments as a result of range adjustments, except to the extent their salary falls outside the range limits. Further, assignment of individual salaries into the top quartile of "E" ranges is limited to 20 percent of the employees in the Professional, Supervisory and Executive Management Groups. Section 4. The General Manager is hereby authorized to employ and assign persons as needed to occupy the positions established in Section 5 herein and to exercise supervision over all persons in accordance with the provisions of this resolution and to terminate, for cause, the employment of any regular full time employee employed under the provisions herein. All other employees, i.e., probationary, part-time, limited term/temporary and contract may be terminated at the Districts sole discretion. Section 5. The current organizational listing of the County Sanitation Districts of Orange County, Joint Administrative Organization, designated Exhibit "C", and dated July 1, 1993, is attached hereto and made a part of this resolution. Exhibit "C" sets forth the departments and divisions of the Joint Administrative Organization and designates the maximum number of authorized positions in each organizational unit and classifications, except as provided below, and as subject to amendment from time to time by the Boards of Directors. The Districts are governed by the provisions of the Federal Fair Labor Standards Act, "FLSA", and in accordance therewith, after study and evaluation of the duties and responsibilities of all job classifications do hereby establish those classifications that are within the Executive Management, Supervisory and Professional Groups all as set forth on Exhibits "B-6" through "B- 9", inclusive, as exempt from the provisions of the FLSA. If, in the determination of the General Manager, qualified applicants are not available to fill an open position, the General Manager shall have the authority to fill the position at a lower classification or pay level until such time as qualified applicants are available. IV. PROBATIONARY EMPLOYEES Section 6. All persons employed by the Districts shall be deemed probationary employees for a period of six months from the date of hire. The probationary period may be extended by the Districts for cause by advising the employee prior to the expiration of the six-month period. Said cause shall relate to the need for a further assessment of the individual's abilities to satisfactorily perform the duties required for their job classification. Probationary employees are not deemed to be regular, full-time employees until completion of the probationary period and may be terminated by the Districts at any time during the probationary period and without cause. Said employees shall serve at the will of the Districts during this period. In the event of termination of a probationary employee, the employee shall not be entitled to receive any severance pay. 4 All provisions of this Resolution shall apply to probationary employees, with the exception of the Article on Severance Pay. Said employees are also not deemed to be members of employee representative organizations. V. COMPENSATION Section 7. Non-Exempt employees shall be compensated at an hourly rate within the salary range authorized for the classification in which they are employed as set forth in Exhibits "B- 1" through "B-5" and "B-9". Exempt employees shall be compensated at a monthly rate within the salary range authorized for the classification in which they are employed as set forth in Exhibits "B-6" through "B-8". Section 8. Salary offers beyond the midpoint of a range require prior approval by the Boards of Directors for all classifications. New employees who are in classifications represented by bargaining units other than the Professional or Supervisory Groups who successfully complete their Probationary Period and are recommended for continued employment as regular employees are eligible for consideration of a salary adjustment of up to one step (5.5%) effective on the first day of the pay period that follows the date of completion of the Probationary Period (normally 26 weeks). The Salary Review date for subsequent annual reviews is established as the first day of that pay period following the date probation was successfully completed. Section 9. Employees other than Professional, Supervisory and Executive Management who are not at the top of the salary range for their classification are eligible for consideration of an annual salary adjustment of up to one step (5.5%) on their Salary Review date, provided their performance satisfactorily meets expectations. Annual performance reviews shall be completed on a form provided by the Director of Human Resource. Section 10. Employees who earn a promotion are entitled to a promotional increase of at least 5.5%, or to the base of the new range, which ever is greater, upon the effective date of the promotion. If an employee has not successfully completed his or her Promotional Probationary Period on their Salary Review date, any adjustment resulting from that annual review will be delayed until such time as the probationary period is completed. Promotions to classifications not in the Professional and Supervisory Group establish a new Salary Review date. Section 11. Employees who are hired into Professional, Supervisory and Executive Management Group positions with "E" salary ranges shall be offered a salary at or near the minimum of the range unless their level of background, expertise or prior earnings result in a requirement for a salary greater than the minimum. The determination of an appropriate salary should also consider relationships to other employees in the same classification and to employees supervised, if any. Employees in "E" range classifications serve a Probationary Period of six months and receive a comprehensive performance evaluation at the end of that period. Employees who successfully conclude their probation are eligible for a salary adjustment the subsequent July in accordance with the provisions of the Management Performance Review Program 5 established by separate action of the Boards of Directors and as amended from time to time. An annual performance review is completed for all employees in "E" range classifications in accordance with the provisions of the Management Performance Review Program. Performance based salary adjustments occur on the first day of the first pay period in July, and may be prorated based upon the date of hire, promotion, or last increase in those instances where the individual has not concluded their probation as of July 1. Employees in "E" range classifications who earn promotions to a new "E" range classification will normally be offered a salary below the midpoint of the range that is commensurate with their level of training and expertise, prior earnings, and in an appropriate relationship to other employees in the same classification and to employees supervised. The new salary will normally represent an increase of at least 5.5 percent, but not exceed the third quartile of the range for the new classification. Employees in "E" range classifications are not entitled to a salary adjustment at the conclusion of the Promotional Probationary Period. If the employee's probation period has not concluded as of July 1, the performance based salary adjustment is deferred until such time as probation is successfully concluded. Section 12. In the event the duties and responsibilities of a position are allocated to a lower paid classification in the course of implementing the findings of a classification study, the salary of the incumbent of that position shall remain unchanged (Y-rated) in accordance with the following table: Years of Service 0-3 4-5 6 -10 11 -20 20 or More Term of Y-Rate 6 Months 1 Year 2 Years 3 Years 4 Years The Y-rate shall remain in effect until the salary range for the new classification equals or exceeds the employee's Y-rated salary, or until the term of the Y-rate expires in accordance with the table above. If the Y-rate expires before the employee's salary falls within the range of the new classification, the employee shall be placed on the step of the new range nearest but not more than the Y-rated salary. Employees become eligible for merit increases and range adjustments when the Y-rate is no longer in effect. Employees who request a voluntary reduction are not entitled to a Y-rate. VI. OVERTIME PAY -NON-EXEMPT EMPLOYEES Section 13. Non-exempt employees who qualify for overtime compensation for work beyond their normal schedule shall, at the employee's discretion, either be paid one-and-a-half times their regular rate of pay, or be granted compensatory time off ("CTO") at the rate of one-and- one-half hour for every hour worked for up to 30 hours worked per calendar year. Such CTO must be scheduled off during the year in which it is earned. All overtime hours worked in excess of thirty per calendar year shall, at the discretion of 6 Districts' management, either be paid at one-and-one-half times the regular rate of pay, or by compensatory time off at the rate of one-and-one-half hours for every hour worked. Normally, employees who accumulate in excess of fifty hours compensatory time off, without regard to the elective compensatory time off referred to in the preceding paragraph, will be scheduled to take such time off or be paid for the excess accumulated compensatory time off at the discretion of the Districts' management. For good reason, the Department Head, with the concurrence of the Director of Human Resources, may allow compensatory time to be accumulated in excess of fifty hours. When an employee's work schedule requires that they work on an observed holiday, the employee may opt to be paid at two-and one-half times their regular rate of pay for the holiday or to be paid at one-and one-half times their regular rate and receive an amount of Holiday Compensatory Time Off equivalent to the number of hours in the shift. Normally, employees that accumulate in excess of fifty hours of Holiday Compensatory Time Off will be scheduled to take such excess time off or be paid for the excess accumulated Holiday Compensatory Time Off at the convenience of the Districts. For good reason, the Department Head, with the concurrence of the Director of Human Resources, may allow Holiday Compensatory Time Off to be accumulated in excess of fifty hours. VII. ADDITIONAL COMPENSATION -EXEMPT EMPLOYEES Section 14. Employees in the Professional and Supervisory Groups will be eligible to receive additional compensation at their regular rate of pay for performing extraordinary service of at least four hours with regard to activities of a prolonged nature involving: major non- emergency facilities failures or shutdowns; major tie-ins of newly constructed facilities; major start-ups of new facilities or systems; major special projects or assigned work when a substantial effort must be expended to meet a compliance date or scheduled deadline. Employees in the Executive Management, Professional and Supervisory Groups will be eligible to receive additional compensation at one and one-half times their regular rate of pay for performing the following extraordinary services: work required by a major facilities failure or necessity to protect public health and safety caused by an emergency declared as such by the General Manager or their designee; work which becomes necessary to cover a regularly assigned shift which falls on an otherwise non-work day or shift. Written authorization to receive compensation for all such extraordinary service must be obtained in advance, except in the event such approval is precluded by the nature of the emergency. The authorization must be signed by the General Manager, a Department Head or their designee, and set forth the work to be accomplished, the reason such work is required, the anticipated hours and eligibility for additional compensation. All authorized extraordinary service time worked must be reported on a form designated by the Director of Human Resources as well as the employee's time report. Employees who have received approval for extraordinary service may elect to receive Compensatory Time Off in lieu of additional compensation on an hour-for-hour basis. Normally, employees who accumulate in excess of fifty hours of CTO will be scheduled to take such excess time off at the convenience of the Districts. 7 Except for performing extraordinary services as defined above, Professional, Supervisory and Executive Management Group employees are not entitled to receive any compensation or Compensatory Time Off for service rendered beyond their normal work schedule. VIII. SHIFT DIFFERENTIAL PAY Section 15. Employees who are assigned to work an a.m. shift of at least seven consecutive hours, at least four hours of which fall between 0000 hours and 0600 hours, shall receive a shift differential of $1.25 per hour for all such hours actually worked. Similarly, employees who are assigned to work a p.m. shift of at least seven consecutive hours, at least four of which fall between 1800 hours and 2400 hours, shall receive a shift differential of $1.00 per hour for all such hours actually worked. Employees working 12-hour shifts are entitled to $1.50 per hour for the a.m. shift and $1.12 per hour for the p.m. shift effective 11-25-94, and $1.75 per hour for the a.m. shift and $1.25 per hour for the p.m. shift effective 11-24-95. IX. STANDBY PAY Section 16. Standby is time during which an employee is not required to be at the work location or at the employee's residence but is required to be available for immediate return to work. Standby assignments shall first be made on a voluntary basis. Except for "E" range employees, an employee placed on standby shall be compensated at the rate of $100 per week, and will receive Call Back Pay when actually called to work. X. CALL BACK PAY Section 17. Except for "E" range employees, when an employee is called back to work by the Districts' without prior notice, and the employee has completed his or her normal work shift and left the plant, or when prior notice is given but the work begins on the same day at least three hours after completion of the regular shift, the employee shall receive a minimum of three hours of call back pay. The three hours minimum, whether or not actually worked, shall be paid at the rate of one and one half times the regular hourly rate. Employees who are called back a second time within a normal shift period are considered to be working for the duration of that shift. XI. WORKING OUT OF CLASS PAY Section 18. Employees who are temporarily assigned by Districts' management to perform the duties of a higher level classification for a period of at least 200 hours may be eligible for a one step salary increase, or the first step of the range for the higher level classification, whichever is greater. The higher rate of pay begins with the 201st hour, and continues until the assignment ends. Requests for Working Out of Class pay require the approval of the Department Head and the Director of Human Resources. The 200 hour eligibility period may be waived at the discretion of the General Manager. 8 XII. VACATION Secti on 19. Except as provided in the Personal Leave Article, regular full-time employees accrue vacation leave, beginning with the first day of employment, in accordance with the following schedule: Years of Service In Years 0 through 1 In Years 2 through 4 In Years 5 through 10 In Year 11 In Year 12 In Year 13 In Year 14 In Year 15 and over Hours -Biweekly 3.08 3.08 4.62 4.93 5.24 5.54 5.85 6.16 Hours -Annual 80 80 120 128 136 144 152 160 Vacation leave begins accruing with the first day of employment, but employees are not eligible to schedule vacation time off until the completion of one year's continuous service. Vacation leave may only be utilized in increments of one-half hour or more. Vacation leave is accrued for all paid hours, including hours actually worked and hours in a paid-leave payroll status. Unless special approval is granted in advance for good cause by both the employee's Department Head and the Director of Human Resources, employees may have a maximum accumulation of 200 hours as of the last day of the final pay period in December of each year. In the event an employee accrues vacation leave in excess of 200 hours, it must be used prior to said December date, All other remaining hours in excess of 200 will be paid to the employee in the first pay period in January at the employee's then current hourly rate of compensation. XIII. SICK LEAVE Section 20. Except as provided in the Personal Leave Article, regular full-time employees hired prior to November 27, 1981, accrue paid sick leave at the rate of 3.5 hours for each biweekly pay period of continuous service (91 hours per year)not to exceed 651 hours. Regular full-time employees hired on or after November 27, 1981 , accrue paid sick leave at the rate of 3.0 hours for each biweekly pay period of continuous service (78 hours per year) not to exceed 638 hours, beginning with the first day of employment. Employees may have a maximum accumulation of 651 hours (or 638 hours as provided above) as of the last day of the final pay period in December of each year. In the event an employee accrues sick leave in excess of 560 hours, it must be used prior to said December date. All other remaining hours in excess of 560 will be paid to the employee in the first pay period in January at a rate of 50 percent of the employee's then current hourly rate of compensation. Section 21. Notwithstanding the prov1s1ons of Section 20 above, employees may elect annually to be paid for any unused sick leave hours accrued through the last day of the last pay period ending in December of each year at their current hourly rate according to the 9 following payoff schedule: Accrued Sick Leave Hours 0-100 101-240 241-560 Rate of Payoff 0% 25% 35% Section 22. Employees who terminate for any reason other than retirement or death will be compensated for any accrued and unused sick leave according to the above schedule. Employees (or their estate) who retire for service or disability or die will be paid at the 50 percent rate for all accrued and unused sick leave. XIV. PERSONAL LEAVE Section 23. Personal Leave is accrued in lieu of any vacation or sick leave benefits by regular full-time employees in those job classifications currently represented by the Operations and Maintenance bargaining unit (Exhibit "B-4"}, as provided in an approved Memorandum of Understanding, or upon expiration thereof, for all paid hours, including hours actually worked and hours in a paid-leave payroll status, on a bi-weekly basis as follows: * Years of Service 0 through 1 2 through 4 5 through 10 11 12 13 14 15 and over Personal Leave Hours Biweekly Annual 2.31 5.38 6.92 7.23 7.54 7.85 8.15 8.46 80* 140 180 188 196 204 212 220 Only 60 hours may be taken in the first year; the 20 additional hours will be credited to the accrual balance following successful completion of one year's service. Section 24. Employees may have a maximum accumulation of 400 hours of Personal Leave as of the last day of the final pay period in December of each year. In the event an employee accrues Personal Leave hours in excess of 400, they must be taken as scheduled leave prior to said December date. All other remaining hours in excess of 400 will be paid to the employee in the first pay period of January at the employee's then current hourly rate of compensation. Regular full-time employees (or their estate) who terminate, retire or die will be paid in full at the employee's then current hourly rate of compensation for all Personal leave hours accrued. Section 25. Employees who elected to bank accrued sick leave prior to the implementation of Personal Leave provisions may elect to use such time off for absence due to illness or injury once 40 consecutive hours of Personal Leave have been used. Employees (or their estate) who 10 retire for service or disability or die will be paid at the 50 percent rate for all Banked Sick Leave hours; an employee who terminates will be compensated for Banked Sick Leave as follows. Banked Sick Leave Hours Rate of Payoff 0 -100 101 -240 241 -560 over 560 0 percent 25 percent 35 percent 50 percent Employees may elect to bank the dollar equivalent of up to 400 hours of Personal Leave accrued while in a job classification subject to the Personal Leave provisions of the Operations and Maintenance Memorandum of Understanding upon their promotion or transfer from such classification. Time subsequently withdrawn from the bank will be charged at the employee's hourly rate in effect at the time of the withdrawal. Employees who retire or decease will be paid their Personal Leave Fund balance in full. XV. CONFERRAL OF LEAVE Employees may, on a one-time basis and in accordance with the provisions of the Districts' Policy regarding Conferral of Paid Leave, elect to donate accrued and unused Personal Leave, Vacation Leave or Compensatory Time Off to an individual employee who has depleted their own paid leave as a direct result of a catastrophic medical condition. All such time must be conferred on a form provided by the Director of Personnel. XVI. WORKERS COMPENSATION LEAVE Section 26. Employees who are injured in the course of their employment are placed on Workers' Compensation Leave, and receive wage loss benefits to which they are entitled under the Workers' Compensation Act. Employees may request to receive prorated Personal Leave, Sick Leave or Vacation pay to supplement their Workers' Compensation payments in an amount such that the sum of both is equal to the employee's regular base pay. XVII. JURY DUTY Section 27. Employees called for jury duty will be granted a leave of absence with pay for the actual time spent on jury service, less the amount of any jury duty pay received, exclusive of mileage. A copy of the jury notice must be provided to the employee's supervisor and the Human Resource Office. Employees must report for work during their regularly scheduled work shift when they are relieved from jury duty. XVIII. WITNESS LEAVE Section 28. Employees shall be granted leaves of absence to serve as witnesses in accordance with the provisions of California Government Code Sections 1230 and 1230.1. 11 XIX. MILITARY LEAVE OF ABSENCE Section 29. In accordance with the provisions of the Military and Veterans Code, employees who are recalled to active service in the Armed Forces of the United States, the National Guard or who are required to fulfill obligations as members of a Military Reserve Unit, will be granted a Military Leave of Absence. While on Military Leave, employees will be paid their regular base pay for up to 30 calendar days. Upon an employee's return to the Districts, all benefit privileges, position, salary and seniority will be restored as if the employee had not been absent in accordance with federal and state law. Employees who participate in weekend military drill duty are not eligible for leave with pay for such activity, but may have their regular work schedule changed to accommodate the required time off based on operational needs of the Districts. XX. LEAVE OF ABSENCE WITHOUT PAY Section 30. Employees may request a Leave of Absence Without Pay for up to one year to pursue a formal course of study or for other acceptable personal reasons. Requests must be submitted in writing, and must specifically state the reason for the request and the dates of anticipated absence. All requests are subject to approval by the employee's Department Head and the Director of Human Resources. Section 31 . Employees must provide two weeks notice prior to the date they expect to return from an approved Leave of Absence Without Pay. Employees who do not provide such notice may not be permitted to return to the same position held prior to the leave period. Employees who, without notice or explanation, do not return to work on the date specified at the end of the period will be deemed to have voluntarily terminated. XXI. MEDICAL AND FAMILY LEAVE Section 32. Under the provisions of the federal Family and Medical Leave Act of 1993, upon completing one year of employment with the Districts and at least 1250 hours of service, employees are entitled to 12 weeks of unpaid family or medical leave in a 12 month period for three reasons: the birth or adoption of a child; to provide care during a serious health condition of their child, parent or spouse; or because of the employee's own serious health condition. Section 33. In the case of leaves for foreseeable events such as the expected birth of a child or a planned medical treatment, an employee must provide notice at least 30 calendar days in advance. For unforeseeable events, notice is requested as soon as need for the leave is learned or notice is practicable. Employees are entitled to intermittent leaves not to exceed an aggregate greater than 12 weeks only when such leave is medically necessary to provide care during periods of serious illness of an employee's child, parent or spouse. Employees whose spouse is also employed by the Districts are entitled to an aggregate of 12 weeks' leave during a 12 month period to care for a newly arrived child or sick parent. If the leave is requested because of the illness of a child or of the other spouse, each spouse is entitled to 12 weeks of leave. 12 Section 34. A request for medical leave should be accompanied by certification from the health care provider of the child, parent, spouse or the employee who has a serious health condition indicating: the date the condition began; the probable duration of the condition; appropriate medical facts regarding the condition; a statement that the employee will be unable to perform their regular functions because of the need to provide or receive care; and, in the case of intermittent leave, the dates and duration of the treatments to be given. Section 35. Employees who take Family and Medical Leave are guaranteed reinstatement to the same or to a comparable position at the end of the leave period, and continue to receive the same group health plan coverage and benefits during the leave as if they were continuing to work. Employees may elect, or Districts' management may require, that paid leave including sick, vacation, personal, or accrued compensatory time off be applied towards the unpaid Family and Medical Leave. XXll. BEREAVEMENT LEAVE Section 36 . An employee who is compelled to be absent from work because of the death or imminent death of either father, mother, grandparent, foster parent, step parent, mother-in-law, father-in-law, brother, sister, wife, husband, child, grandchild or stepchild shall be entitled to a maximum of three working days leave with pay in addition to any other leave benefits provided herein. XXlll. HOLIDAYS Section 37. The days listed below are observed by the Districts as holidays. Regular full-time employees will receive holiday pay if their entire scheduled work shift immediately preceding and following the holiday are in a paid payroll status. When a holiday falls on a regularly scheduled day off for an employee entitled to receive holiday pay the employee shall be entitled to equivalent time off with pay. When an employee's work schedule requires that they work on an observed holiday, the employee will be paid at their regular rate of pay for the holiday, and will also receive overtime pay at the rate of one and one-half times their regular hourly rate for all hours actually worked. Lincoln's Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day After Thanksgiving Day Before Christmas Christmas New Years' Day Floating Holiday XXIV. INSURANCE Section 38. The Districts shall provide medical-health insurance coverage through both Health Maintenance Organizations and an indemnity plan, which at the Districts' discretion may be self-funded or insured, in accordance with the level of benefits provided in the plans 13 in effect as of the date of adoption of this resolution, together with life insurance, and disability insurance for the benefit of regular full-time employees. All insurance coverage shall become effective on the first day of the month following one full month of employment. An open enrollment period will be held annually in the month of June. Section 39. The Districts will contribute up to the following amounts monthly towards the medical health plans: Plan NORTHWESTERN NATIONAL LIFE Employee only Employee & 1 dependent Full Family FHP Employee only Employee & 1 dependent Full Family KAISER Employee only Employee & 1 dependent Full Family Districts' Contribution $338.62 $477.92 $653.96 $134.65 $215.00 $275.00 $136.62 $215.00 $275.00 All costs of group health insurance coverage in excess of the Districts' contribution shall be paid by the employee. Section 40. Any change in insurance rates caused by a carrier after 11-25-94 are subject to the applicable provisions of the various Memoranda of Understanding approved by the Boards of Directors. Section 41. The Districts shall provide and pay the full premium for $50,000 term life insurance on each employee in the Professional, Supervisory and Executive Management Groups, and the full premium for $15,000 for all other employees. Section 42. The Districts shall provide a non-work related, short-term disability indemnity plan that pays up to $336 per week for up to 26 weeks following a fourteen calendar day waiting period. Employees may request to receive prorated Sick Leave, Personal Leave or Vacation pay to supplement their short term disability payments in an amount such ·that the sum of both is equal to the employee's regular base pay. Section 43. At such time that an employee completes five years of service, the Districts shall provide a non-work related, long-term disability indemnity plan that pays two-thirds of the employee's rate of pay in effect at the time of such disability, not to exceed $5,000 per month, for up to two years, following a 90-day waiting period of continuous disability. No combination of disability and sick, personal or vacation leave pay shall result in more than an employee's regular rate of pay. Employees may not receive short-term and long-term 14 disability benefits at the same time. An employee who is otherwise not eligible for Districts' paid Long Term Disability may purchase such coverage at their own expense. Section 44. The Districts shall provide dental insurance coverage. Employees shall contribute the following monthly costs for the Districts' Self-Funded Dental Plan: $0.00 for employee only coverage; and, $9.00 for full family coverage. Section 45. The Districts will pay, for employees hired prior to July 1, 1988, two and one-half months' premium for each year of continuous service of an employee retiring for service, work or non-work related disability towards the premium costs of coverage for the employee and eligible dependents under a Districts' medical plan. Section 46. The Districts reserve the right to unilaterally change plan providers. In the event the Districts add additional optional insurance plans, the Districts' share of the premium will be the same as for existing plans as set forth in Section 39 above. In the event the Districts change underwriters for existing insurance plans, the Districts' share of the premium will be the same as for existing insurance plans as set forth in Section 39 above. Section 47. The Districts shall enter into an agreement with the Orange County Employee Retirement System (OCERS) to implement the retiree medical health premium offset program established by the County of Orange wherein the cost of health premiums are offset by $10 per month for every year of service up to a maximum of 25 years or $250 per month. Upon the effective date of the agreement, each employee will pay one percent of his or her salary to OCERS to fund the above program. Section 48. Employees who have payroll deductions for medical and dental health insurance premiums shall be entitled to request that their salary be reduced by the amount of those deductions pursuant to Internal Revenue Code regulations. The amount deducted shall then be repaid to the employee through the Districts' Reimbursement Program. Participation in this program does not affect the Districts' contribution to the Orange County Employees Retirement System. XXV. DEFERRED COMPENSATION Section 49. Employees may participate in the Districts' deferred compensation plan, approved separately by the Boards of Directors, and amended from time to time, subject to all requirements for participation established by District's management. The minimum deposit per pay period is $25, and the total annual maximum deposit is $7500 or 25 percent of gross salary, whichever is less, in accordance with IRS regulations and the Districts' plan. Section 50. The Districts will contribute towards an employee's Deferred Compensation Account as specifically provided in District Boards Joint Resolution No. 87-113, which is summarized as follows: Classification Level General Manager Department Head Districts' Contribution Matching Non-Matching -0-$7500 3.0% 3.0% 15 Classification Level Asst. Department Head Executive Management and Professional and Supervisory Districts' Contribution Matching Non-Matching 2.0% 2.5% 1.0% 2.0% XXVI. BENEFITS OPTION PLANS Section 51 . Employees in the Professional, Supervisory and Executive Management Groups who have successfully completed their Probationary Period are entitled to participate in the Benefits Option Plan. Under the provisions of the Plan, Professional employees will be reimbursed for up to $500 annually, Supervisory employees up to $1000 annually and Executive Management employees up to $1250 annually in accordance with applicable provisions of Memoranda of Understanding approved by the Boards of Directors. Section 52. Professional Group employees are also entitled to tuition reimbursement of up to $250 annually for job related courses taken to meet changing job demands and to prepare for advancement within the Districts. Section 53. The Benefits Option Plan will be administered on a calendar year basis, and employees must designate expenditures by December 1 each year for the following year. Designations may not be modified during the year. Requests for reimbursement of expenses must be submitted on the appropriate Districts' form. Plan funds that are designated to offset insurance premium expenses may be paid directly to the appropriate plan provider on a monthly or pay period basis at the Districts' discretion. Section 54. Any funds that are not claimed in accordance with provisions of the Benefits Option Plan will be payable directly to the employee or credited to the employee's Deferred Compensation Account. XXVll. UNIFORMS Section 55. The Districts shall provide ten uniform pants and shirts, or three lab coats, bi- weekly at no cost for employees whose duties require that they wear uniforms. Coveralls shall also be available as required. Section 56. All employees who are issued uniforms must wear them during the performance of their regular duties. Other clothing appropriate to the occasion , as determined by Districts' management, may be worn when attending business meetings. Failure to wear required clothing, shoes and safety equipment may be cause for disciplinary action. ' XXVlll. RETIREMENT Section 57. The Districts and its employees shall participate in the Orange County Employees Retirement System, wherein all eligible employees are considered members. The retirement 16 program in effect pursuant to the contract between OCERS and the Districts as of December 2, 1977, shall continue in effect unless amendments to contracts or termination of membership is effected by the Districts subsequent to meeting and conferring with recognized employee units concerning such proposed amendments or termination. Section 58. The Districts shall pay 4.5% of an eligible employee's base salary towards the employee's required contribution to the Orange County Employees Retirement System in addition to the Districts' payment of the employer's required contribution. All monies actually contributed into the retirement system by an employee will be deducted from gross salary for taxation purposes in accordance with Internal Revenue Code provisions. XXIX. SEVERANCE PAY Section 59. Employees are required to give a minimum of two weeks written notification when terminating employment with the Districts. When a full-time regular employee is terminated by action of the Districts, except for disciplinary cause, the employee will be notified in writing two weeks prior to the effective separation date. In the event such notification is not given, the employee shall be entitled to severance pay in accordance with the formula set forth below: a. Full-time regular employees shall be entitled to six hours pay for each full calendar month of continuous employment not to exceed eighty hours pay. b. Employees in temporary or part-time classifications, and employees who are separated for cause, are not eligible for severance pay under any circumstances. XXX. WORKING HOURS Section 60. The mission of the Districts requires that operations and maintenance activities be carried out on a continuous basis. Administrative and business functions are normally performed between the hours of 7:30 a.m. and 5:30 p.m. Monday through Thursday, and until 4:30 p.m. on Friday. Activities and services that involve contact with the public or outside organizations will be performed during those hours. In addition, individual divisions may schedule work beyond those hours, subject to approval by the Department Head, to meet specific operating or service requirements in the most cost effective or efficient manner. Section 61. For time record keeping and accounting purposes, the work schedule for full-time employees is established as forty hours per week based on a bi-weekly payroll period of eighty hours. The actual work periods may be scheduled in shifts of five eight hour days each week (10/80 schedule), four nine hour days each week and one additional eight hour shift on alternate weeks (9/80 schedule) or four ten hour days each week (8/80 schedule). Operations employees may work three twelve hour shifts each week and one additional eight hour shift on alternate weeks (7/80 schedule). Day shifts typically begin between 6:30 and 7:30 a.m. However, actual starting and ending times may vary depending on operational requirements of each department. Work hours may also be varied, subject to minimum staffing requirements, to allow for individual circumstances such as ridesharing. 17 XXXI. LAYOFF PROCEDURE Section 62 . If, in the sole discretion of Districts' management, Human Resource reductions are necessary, layoff order and recall lists will be developed based upon job classification, priority of function, individual qualifications and seniority within the job classification. Employees subject to layoff will be provided with notification in accordance with the provisions of the Worker Adjustment and Retraining Notification Act. Section 63. Employees in classifications subject to layoff may request a voluntary demotion to any previously held position for which they remain qualified. Such request must be made in writing to the Human Resource Department within five days of receipt of the Layoff Notice. The salary of an employee who voluntarily demotes will be unchanged, except that it may not exceed the top step of the range for the lower level classification. Section 64. Recall lists will be developed for all classifications experiencing personnel reductions, and will be maintained for a period of two years from the date of the layoff. Individuals will be placed on the list in the inverse order of layoff, so that the last person laid off is the first recalled. When a vacancy occurs in a classification for which a Recall List exists, an offer of reemployment will be made to the individual on the top of the list. That individual must respond to the offer within five days, or the offer will be made to the next person on the list. An individual who either does not respond or refuses three consecutive offers will have their name removed from the list. XXXll. DISCIPLINE Section 65. The General Manager is authorized and directed to exercise supervision over all employees and to impose disciplinary actions, for just cause, upon any person employed under the provisions of this Resolution. The General Manager shall establish rules and guidelines pertaining to the procedures governing such actions. The General Manager is authorized to delegate his authority herein to Department Heads, Division Managers, Director of Human Resources and other management and supervisory employees as the General Manager deems appropriate. Section 66. Discipline occurs when any of the following progressive actions are taken for just cause with respect to any employee: oral reprimand, counseling memo, written warning, suspension with or without pay, deferral or denial of a merit increase, reduction in pay, demotion to a classification with a lower top step of pay, or dismissal. Dismissal is the separation from Districts employment of a non-probationary employee initiated by the Districts for proper cause. Section 67 . A Notice of Intent is not required when the disciplinary action involves an oral reprimand, counseling memo, written warning or suspension for five or fewer working days (with or without pay) or deferral or denial of a merit increase. Secti on 68 . A Notice of Intent is required and will be given to an employee whenever the disciplinary action involves suspension for more than five working days, reduction in pay, demotion to a classification with a lower top step of pay or, dismissal. The notice shall be 18 given to the affected employee either by delivery in person or by Certified Mail sent to the employee's last known address. The Notice of Intent shall indicate the date on which it was personally delivered or deposited in the mail, which shall be the date of issuance. The Notice of Intent shall contain a description of the disciplinary action intended, the effective date of the action, the reasons for the proposed action, and a copy of the charges and materials upon which the action is based. The Notice shall also provide a statement of the employee's right to respond, either orally or in writing to the authority initially imposing the discipline, the person to whom any response must be directed, and the fact that such response must be received within ten business days of the date of issuance of the notice. The Notice will also advise the employee of their right to representation. Section 69. Prior to the effective date of the proposed disciplinary action, the employee will be given an opportunity to respond either orally or in writing to a management representative with authority to make an effective recommendation on the proposed action. After review of an employee's response, the Districts will notify the employee in writing of any action to be taken. Such action may not involve discipline more severe than that described in the Notice of Intent; however, the Districts may reduce discipline without further notice. Section 70. Dismissal shall be preceded by at least one written warning, except in those situations in which the employee knows or reasonably should have known that the performance or conduct was unsatisfactory. Such performance or conduct may involve, but is not limited to: dishonesty, possession, use, sale or being under the influence of drugs or alcohol, theft or misappropriation of Districts' property, falsification of Time Records, fighting on the job, insubordination, acts endangering people or property, or other serious misconduct. The Districts may substitute documented suspensions with or without pay for written warnings. Section 71 . If a Notice of Intent is upheld and the disciplinary action is imposed, the employee may request a post disciplinary hearing. The request must be submitted to the Director of Human Resources within ten business days following the effective date of the disciplinary action (for suspensions, the effective date shall be the first business day of the suspension). The Director of Human Resources shall schedule a post disciplinary hearing with the General Manager or his designee. The General Manager, or his designee, may uphold the disciplinary action which has been taken or may reduce such discipline without the issuance of further notice. The decision of the General Manager or his designee shall be final. Section 72. The Districts may place an employee on investigatory leave without prior notice in order to review or investigate allegations of conduct which, in the Districts' view, would warrant relieving the employee immediately from all work duties. If, upon conclusion of the investigation, neither suspension without pay nor dismissal is determined by the Districts to be appropriate, the employee shall be paid for the leave. Although an investigatory leave may exceed fifteen business days, if a suspension without pay is determined to be the appropriate discipline, a maximum of fifteen business days of the investigatory leave period may be applied to such suspension without pay. If dismissal is determined by the Districts to be appropriate, the entire investigatory leave period shall be without pay. Section 73. Disciplinary action documentation shall be placed in the employee's Personnel File in the Human Resource Office. Counseling memos and warning letters may be removed from 19 that file twenty four months subsequent to the date of the memo or letter, provided there has been no reoccurrence of a similar nature during the period. XXXlll. GRIEVANCE PROCEDURE Section 74 . A grievance is any charge that management has violated a specific provision of a Memorandum of Understanding or of this resolution. Discipline imposed under under Article XX.XII is not reviewable as a grievance under thuis procedure. Section 75. A grievance may be brought to the attention of the Districts by an individual employee or by a recognized employee organization. A grievance may not be brought by the Districts through this procedure. Grievances brought by two or more employees, and concerning the same incident, issue, or course of conduct, or multiple grievances brought by the same employee may, upon mutual agreement of the Districts and an employee organization, be consolidated for the purposes of this procedure. An employee shall have the right to be represented at all steps of the Grievance Procedure by any other employee within the bargaining group or representative of the recognized employee organization. Any reference to days in this article implies business days. Step 1. An employee who has a complaint shall attempt to resolve it with their immediate supervisor within five days of the occurrence of the event giving rise to the complaint. The supervisor shall attempt to resolve the issues surrounding the complaint, and respond to the employee within five days. Step 2. If the grievance is not settled informally at Step 1, it may be presented in writing to the employee's Department Head or designee. This request for formal review must be presented on a form provided by the Districts within five days of the conclusion of Step 1. The written grievance must: a. Identify the specific management act to be reviewed; b. Specify how the employee was adversely affected; c. List the specific provisions of the MOU that were allegedly violated, and state how they were violated; d. Provide the date of attempts at informal resolution and the name of the supervisor or individual involved. The Department Head or his or her designee shall respond in writing to the employee within ten days after the date the grievance is received. Step 3. If a grievance is not settled under Step 1 or 2, it may be presented to the Director of Human Resources for review and written response. The request for formal review must be presented on a form provided by the Districts within ten days of the conclusion of Step 1 or 2, and must contain the information specified in Step 2 above. The Director of Human Resources, or designee, shall respond in writing to the employee within ten days after the date the grievance is received. Step 4. If the grievance cannot be resolved under Step 3, it may be presented to the 20 General Manager within ten days from the date the Step 3 finding was issued. The General Manager, or designee, shall respond in writing to the employee within fifteen days after the date the grievance is received. The action of the General is deemed final. Section 76. General Provisions. An employee shall be given reasonable time off, with advance approval of his or her supervisor, to investigate and process a grievance. When an employee is represented by a recognized employee organization, that organization may designate one employee to investigate and process the grievance. The employee representative shall be given reasonable time off, with the advance approval of his or her supervisor, to perform this duty. Time off for investigating and processing a grievance shall be without loss of pay. Absence from work will be approved only if it does not disrupt the Districts' operations. If the time requested cannot be provided, another time will be arranged. Failure of a supervisor, Department Head or other management representative to respond within the prescribed time limit shall provide a basis for the employee to appeal to the next step. If a grievance is not presented or appealed within the time limits, it shall be considered settled on the basis of the preceding response. The Director of Human Resources may be petitioned in writing to waive the step or time requirements provided sufficient cause exists. Time limits may also be extended at any step upon mutual agreement of the parties. XXXIV. PROBLEM SOLVING PROCEDURE Section 77. Employees may bring problems to the attention of Districts' managers through the Problem Solving Procedure. This procedure was developed to encourage and facilitate the resolution of employee concerns in a responsive and fair manner, and may be used to attempt to resolve issues which may not be subjected to the Grievance Procedure. Employees should discuss concerns regarding issues which are not grievable with their supervisor as soon as possible. The supervisor will review the situation or decision, and provide a written response within five days of the date they were notified of the problem. If the problem is not resolved to the employee's satisfaction, they may file a written statement concerning the problem with the Director of Human Resources within ten days of receipt of the supervisor's decision. Upon request of either party, a meeting will be held to define issues and establish the remedies sought. The employee will be provided a written response within ten days after their statement is received. Time limits may be extended for cause upon mutual consent of the parties, and the decision of the Director of Human Resources is final. XXXV. ATTENDANCE Section 78. Prompt and regular attendance is required in order to maintain effective and efficient Districts' operations. For that reason, all employees are expected to report to work as scheduled unless proper arrangements have been made for authorized absence. 21 Section 79. Supervisors are responsible for ensuring that employees observe the Districts' need for prompt and regular attendance. They are also responsible for providing counseling at each step of this procedure, including referring employees to the Human Resource Department or Employee Assistance Program for help in dealing with medical, physical, or personal difficulties related to their attendance problem. All of the facts and circumstances surrounding an employee's inability to report for work should be considered in the counseling process, including the employee's performance, overall attendance, reasons for missing work and prospects for improvement. While the Districts' need for prompt and regular attendance of all employees is of utmost importance, it is equally important to recognize individual employee needs in a fair and impartial manner. Section 80. Employees must notify their supervisor of their inability to report for work as scheduled as far in advance as possible, and in no case later than the regular start time. Employees will be considered late, charged with a partial absence, and have their pay adjusted accordingly if they arrive for work more than fifteen minutes after their start time unless other arrangements are made. Tardiness is not acceptable from a performance standpoint, and should be addressed through a program of progressive discipline. Section 81. Employees may also be charged with a partial absence, and have their pay adjusted accordingly, if they leave work early. The notification of absence should include a reasonable explanation and an estimate of when the employee expects to be able to return. The Districts may require medical documentation for any absence due to illness or injury, particularly when there is an indication that abuse of time off privileges may exist. Section 82. An absence will be recorded for all unscheduled Personal Leave time off or sick leave use. However, absences of more than one consecutive day for the same injury or illness will be treated as a single occurrence. Once an employee has accumulated five separate unscheduled absence occurrences within a calendar year, which may involve more than five days due to absences of more that one day's duration, their supervisor will meet with them to discuss the reasons for the absences and the Districts' need for regular attendance. The accumulation of seven occurrences of absence within a twelve month period will result in a verbal warning. The eighth occurrence will result in a written warning. Employees who are charged with ten occurrences of absence within the twelve month period will be subject to termination. Section 83. Employees who have perfect attendance for a period of two consecutive months may have one absence occurrence removed from their accumulation record for counseling purposes only. Up to three occurrences may be removed in this manner for a total of six months of perfect attendance. XXXVI. MEDICAL EXAMINATION Section 84. All offers of employment are contingent upon successful completion of a pre- employment physical examination, including a drug screening test. Offers of employment will not be extended to individuals who fail to pass the drug screen test. However, such individuals may be considered for other employment opportunities after a six month period 22 has elapsed. Examinations are provided by the Districts at no cost to the applicant. Section 85. When there is reasonable evidence to suggest that an employee is impaired in a manner which endangers his or her own health or safety, or that of others, the Districts may require that employee to be examined or evaluated by a health care provider. The purpose of such examination must be job related. Any examination under this provision will be conducted on Districts' time and at Districts' expense. An employee may submit an independent medical opinion regarding his or her condition and addressing his or her ability to competently perform the duties of their position. This information will be reviewed and considered by a competent medical authority in arriving at a decision regarding the individual's continued employment in the position. XXXVll. LIGHT DUTY Section 86. An employee who is released by a physician to perform limited duties because of a temporary disability may be assigned to light duty at the discretion of the Districts. Light duty may consist of duties other than those normally performed by the employee. An employee assigned to light duty shall be paid the regular wage rate for the job classification held prior to being temporarily disabled. XXXVlll. SUBSTANCE ABUSE Section 87. The m1ss1on of the Districts, and its concern for the safety and well-being of employees and the public, provide for a strong commitment to maintaining a drug and alcohol free workplace. In support of that commitment, the Districts will not tolerate the unlawful or unauthorized manufacture, sale, possession, distribution, use or being under the influence of a controlled substance or alcohol while on the job or on Districts' property. Section 88. Any employee who is reasonably suspected of controlled substance or alcohol use which adversely impacts their job performance or behavior, or who manufactures, possesses, consumes, sells, or distributes controlled substances or alcohol on Districts' property or while on Districts' business, will be required to undergo testing for controlled substance or alcohol use. Reasonable suspicion of the use of or being under the influence of a controlled substance or alcohol may be based on appropriate factors, including excessive absenteeism or attendance problems, poor work performance or erratic behavior coupled with one or more of the following signs: bloodshot or watery eyes; very large or very small pupils, runny nose, excessive perspiration, nausea and vomiting, lack of coordination, slurred speech, or unpredictable responses to ordinary requests. Section 89 . Employees found to be under the influence of controlled substances or alcohol while on Districts' property or on Districts' business, or who otherwise violate the Districts' Substance Abuse Policy, will be placed on a Leave of Absence and referred to the Employee Assistance Program for evaluation. Return to work will be contingent upon successful completion of a rehabilitation program and a thorough assessment of the particular circumstances concerning the abuse. An employee who chooses not to participate in the rehabilitation program, or in the drug and alcohol screening test, or who tampers with the test 23 specimen, will be subject to disciplinary action including, but not limited to, termination. Any employee who successfully completes a rehabilitation program and is subsequently found to be in violation of the Substance Abuse Policy, will be terminated from employment with the Districts without further rehabilitative effort. Section 90. Controlled substances are those substances defined as such in the Federal Controlled Substance Act or the California Health and Safety Code. All testing procedures will be in conformance with National Institute on Drug Abuse standards, and will be conducted at a reasonable time at the Districts' expense. Section 91. If a Districts' manager or supervisor has a reasonable suspicion that an employee is under the influence of a controlled substance or alcohol while on Districts' business or on Districts' property, or otherwise in violation of the Districts' Substance Abuse Policy, they must refer that employee to the Human Resource Department for a drug and alcohol screening test. If an employee suspects that another employee is under the influence of a controlled substance or alcohol in such a manner as to offer concern for the safety and well-being of other employees or the public, or is otherwise in violation of this policy, that employee has an obligation to immediately bring the matter to the attention of a Districts' manager or supervisor. XXXIX. RIDESHARE PROGRAM Section 92. The South Coast Air Quality Management District's Regulation XV requires that the Districts offer incentives to reduce commute trips and meet ridesharing goals. In conformance with those regulations, The Boards have, by separate action, as amended from time to time, adopted the following incentives to encourage employees to rideshare: 1. Compressed bi-weekly work schedules. 2. Allowing flexibility in the establishment of work hours to facilitate vanpool and other Ridesharing participation. 3. Designation of preferential parking spaces for Rideshare vehicles. 4. Operation of a Vanpool Program offering Districts' provided vans with the following provisions: The cost of operating the van would be recovered from the participating employees, with the driver paying a reduced amount; The Districts would subsidize up to three empty seats for up to three months when employee participation turnover occurs to keep the fares consistent and to give participants time to recruit new riders; Prospective new participants will receive one free month as an encouragement for trying vanpooling (to be subsidized by the Districts); All participants will be required to sign a Vanpoolfng Agreement approved by the General Counsel setting forth the conditions of vanpool participation. 5. Provision of a computerized carpool ridership matching service and routing assistance. 24 6. Utilization of certain fleet vehicles currently authorized to be driven between home and work by employees subject to emergency call-out for ridesharing purposes, as practical. 7. Guaranteed Ride Home Program utilizing certain fleet vehicles in the event a Rideshare participant cannot return home at the normally scheduled departure of their carpool or van pool. 8. Installation and maintenance of bike racks at each plant as well as locker room and shower facilities. 9. Conversion of in-plant vehicles used in Operations and Maintenance activities to electric power as appropriate. 10. Conversion of fleet vehicles to alternate clean fuel systems as appropriate. 11 . Providing additional paid time off: employees Ridesharing at least 60 percent of the time during a calendar quarter would accrue 4.5 hours of paid time off for that quarter, to be taken off in the same calendar year; employees Ridesharing at least 90 percent of the time would accrue 6.75 hours per calendar quarter. 12. A Parking Fee Program will be implemented only if Districts employees are unsuccessful in meeting SCAQMD mandated Average Vehicle Ridership goals by July 1, 1991, or in any subsequent quarterly period if such goal is not met. Once the Parking Fee Program is implemented for failure to meet the SCAQMD mandated Average Vehicle Ridership goal, it shall thereafter remain in effect. If the Parking Fee Program is implemented, employees hired subsequent to July 1, 1991, will be subject to a $30 per month parking fee; employees hired on or prior to that date will be subject to a monthly parking fee of $15 beginning July 1 of the initial year of implementation, and increasing to $30 July 1 of the second year of implementation. To enhance the potential of meeting the SCAQMD requirements, the Districts will make a reasonable effort to provide an incentive program that encourages employees to commute by means other than single occupancy vehicles. XXXX. NONDISCRIMINATION IN EMPLOYMENT Section 93. The Districts are an Equal Opportunity Employer, and do not discriminate against any person in matters of employment, application for employment, participation in programs and benefits, or in the application of rules and regulations with regard to race, ancestry, color, religion, national origin, sex, sexual orientation, age, veteran status, marital status or mental or physical disability or citizenship. XXXXI. SEXUAL HARASSMENT Section 94. The Districts will not tolerate sexual harassment in the workplace. Sexual Harassment may include, but is not limited to, any of the following: 25 1. Sexual favors. Unwanted sexual advances which condition an employment benefit upon exchange of sexual favors. 2. Hostile work environment. Sexually-based verbal, physical or visual harassment of such a nature and intensity that it creates an intimidating, hostile or offensive working environment. Conduct that may result in a hostile work environment includes, but is not limited to, the following: a. Sexual epithets, jokes derogatory comments or slurs; b. Assault, impeding or blocking movement, or any physical interference with normal work or movement when directed at an individual on the basis of sex; c. Sexual cartoons, drawings, photographs or derogatory posters. Any employee who believes that he or she has been the victim of sexual harassment should immediately report the matter to his or her supervisor or manager, or to any other supervisor or manager, including the General Manager. Complaints of sexual harassment will be promptly investigated, and appropriate corrective action will be taken. Section 95. The Districts will not tolerate any other form of harassment, and is committed to providing a work environment that is free from unlawful discrimination. In keeping with that commitment, the Districts maintains a strict policy prohibiting harassment based on race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, exercise of rights relating to family care leave, or any other legally protected basis. This policy prohibits unlawful harassment, including verbal, physical and visual harassment. Any employee who believes that he or she has been the victim of unlawful harassment should immediately report the matter to his or her supervisor or manager, or to any other supervisor or manager, including the General Manager. Complaints of harassment will be promptly investigated, and appropriate corrective action will be taken. XXXXll. SMOKE-FREE WORK ENVIRONMENT Section 96. The Districts endorse and support the right of all employees to work in a healthy and safe environment free of recognized hazards. In view of the hazards associated with smoking, and the potentially harmful effect it has on the health and well being of Districts' employees and their families, smoking is not permitted within Districts' facilities. XXXXlll. MISCELLANEOUS PROVISIONS Section 97. The General Manager is authorized to develop and administer written Human Resource policies and procedures in order to augment, clarify or otherwise provide for the proper implementation of the provisions of this resolution, and to authorize special adjustments to avoid or eliminate inconsistencies which may result from a strict application of the provisions of this resolution. 26 Section 98. Resolution Numbers 79-20, 79-21 and any other resolutions, minute orders or portions thereof that are in conflict herewith are hereby rescinded and made of no further effect on the effective date hereof. PASSED AND ADOPTED at a regular meeting of the Boards of Directors held this _ day of ____ , 1994. 27 ) Date: 02 MAY 1995 Grade Exhibit A Grade Steps Table Min 1 5 2 O 2 5 A Mid 3 5 4 o 4 5 Max 1000 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 1015 1016 1017 1018 1019 1020 1021 1022 1023 1024 1025 1026 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 7 .7662 11.2373 12.5454 13 .5239 13 .6166 13 .9050 14 .1934 14 .2861 14 .6878 15 .7590 15 .8620 16 .1916 16 . 3049 16 .4182 16 .9847 17 .3452 17 .7057 17 .8190 18.5709 19.0859 19.4876 19.6215 20 .1571 20 .3013 20 .7236 21 .3004 22 .3510 9 .7747 10 .3309 12 .5969 12 .7617 13 .2149 13 .3900 14.3479 14 .7393 16.1195 16 .2225 16 ,6757 16 .7890 17 .8602 18 .4782 19.1271 20.1983 8.0031 11.5824 12.9291 13 .9385 14 . 0338 14. 3312 14 .6273 14.7239 15 .1371 16.2418 16. 3487 16.6873 16.8045 16.9203 17.5061 17 .8757 18.2477 18 .3649 19 .1400 19.6704 20 .0837 20.2215 20.7751 20.9232 21.3583 21.9532 23.0360 10.0747 10.6463 12.9819 13.1531 13 .6192 13. 8007 14.7869 15.1912 16.6126 16 . 7195 17.1868 17.3040 18 .4074 19.0447 19.7129 20.8176 8.2400 11. 9274 13.3128 14.3531 14. 4509 14 .7573 15.0612 15.1616 15.5865 16 . 7246 16 .8354 17.1830 17.3040 17.4225 18 .0276 18.4061 18.7898 18.9108 19.7091 20.2550 20.6798 20.8215 21.3931 21.5450 21.9931 22.6059 23. 7209 10.3747 10.9618 13.3668 13.5445 14 .0235 14. 2114 15.2260 15.6431 17.1057 17 .2165 17.6980 17.8190 18 .9546 1 9.6112 20 .2987 21.4369 8 .4769 12. 2725 13.6964 14. 7676 14 .8681 15 .1835 15 .4951 15 .5994 16 .0358 17.2074 17 .3220 17 .6787 17.8036 17.9246 18.5490 18.9366 19.3318 19.4567 20 .2781 20.8395 21.2759 21 . 4214 22 .0lll 22 .1669 22 .6278 23 .2587 24 ,4059 10 .6747 11. 2772 13 .7518 13 .9359 14 .4277 14 . 6221 15 .6650 16 .0950 17 .5988 17 .7 134 18 .2091 18 .3340 19 .5018 20 .1777 20 .8845 22 .0562 8 .7138 12 .6175 14 .0801 15 .1822 15 .2852 15 .6097 15 .9290 16 .0371 16.4852 17.6903 17.8087 18 .1744 18 .3031 18 .4267 19 .0705 19 .4670 19 .8739 20 .0026 20 .8472 21.4240 21 . 8721 22 .0214 22.6291 22.7888 23.2626 23.9115 25 .0908 10.9747 11.5927 14 .1368 14 .3273 14.8320 15.0329 16.1041 16.5470 18.0920 18.2104 18.7203 18. 8490 20.0490 20.7442 21 .4704 22 .6755 8.9507 12.9626 14.4638 15.5968 15.7024 16.0358 16.3628 16 .4749 16 .9345 18 .1731 18 .2954 18 .6700 18 .8027 18.9288 19.5919 19.9975 20.4159 20.5485 21.4163 22.0085 22 .4682 22 .6214 23.2471 23.4106 23 .8973 24 . 5642 25 . 7758 11.2746 11. 9081 14.5217 14.7187 15 .2363 15 .4436 16.5431 16 .9989 18 .5851 18 .7074 19.2314 19.3640 20.5961 21 . 3107 22 .0562 23 .2947 9 .1876 13.3076 14.8475 16 .0114 16 .1195 16.4620 16.7967 16 . 9126 17 .3838 18 .6559 18.7821 19 .1657 19.3022 19.4310 20.1133 20 .5279 20 .9579 21. 0944 21 .9854 22 .5931 23 .0643 23 .2214 23 .8651 24 .0325 24.5320 25.2170 26.4607 11. 5746 12.2235 14.9067 15.1101 15.6406 15.8543 16.9821 17.4508 19.0782 19.2044 19.7425 19.8790 21.1433 21 .8772 22 .6420 23.9140 9.4245 13.6527 15.2311 16.4259 16.5367 16.8881 17.2306 17.3504 17.8332 19.1387 19 .2687 19.6614 19.8018 19.9331 20.6348 21.0584 21.5000 21.6403 22.5544 23.1776 23 .6604 23.8213 24.4831 24.6543 25.1668 25 .8697 27 .1457 11. 8746 12.5390 15.2916 15 .5015 16 .0448 16.2650 17.4212 17.9027 19 .5713 19 .7013 20.2537 20.3940 21. 6 905 22 .4437 23 .2278 24.5333 9 .6614 13.9977 15.6148 16.8405 16 .9538 17.3143 17.6645 17.7881 18.2825 19.6215 19.7554 20 .1571 20.3013 20 .4352 21.1562 21.5888 22 .0420 22.1862 23.1235 23.7621 24 .2565 24 .4213 25.1011 25 .2762 25 .8015 26.5225 27 .8306 12 .1746 12.8544 15.6766 15.8929 16.4491 16 .6757 17.8602 18 .3546 20 .0644 20.1983 20.7648 20.9090 22 .2377 23 .0102 23 .8136 25 .1526 Range No. E 1 E 2 E 3 E 4 E 5 E 6 E 7 E 8 E 9 E 10 E 11 E 12 E 13 E 14 E 15 E 16 E 17 E 18 E 19 E 20 E 25 E 27 Exhibit A Series E Salary Ranges Fiscal Year 1995 -1996 75th Min Mid Percentile -----------------------·--- 15.8942 19.2259 20.8918 16.7307 20.1923 21. 9230 17.5384 21.1875 23.0120 18.4326 22.2692 24.1874 19.3557 23.3654 25.3702 20.3076 24.5192 26.6249 21.3461 25.7740 27.9880 22.3846 27.0288 29.3509 23.5384 28.4279 30.8726 24.6634 29.7980 32.3653 25.9326 31.3125 34.0024 27.2596 32.9135 35.7404 28.6153 34.5432 37. 5072 30.0000 36.2308 39.3461 31. 5288 38.0625 41. 3293 33 .1153 39.9663 43.3918 33.3173 41. 6538 45.8221 37.7596 47.4952 52.3629 38.2788 47.8702 52.6658 40. 2115 50.2644 55.2909 52.3231 64.6539 70.8192 62.5000 62.5000 62.5000 Max ---------- 22.5576 23.6538 24.8365 26.1057 27.3750 28.7307 30.2019 31. 6730 33.3173 34.9326 36.6923 38.5673 40.4711 42.4615 44.5961 46.8173 49.9903 57.2307 57.4615 60.3173 76.9846 62.5000 Exhibit B-1 Unit Salaries Date: 02 MAY 1995 UNION .CODE = 300 union Table Job Grade Code Code Jobtitle Au th Code Min Max Mo Min Mo Max ---------------------------------------------------------------------- 300 1121 FINANCIAL TECHNICIAN l 1017 17. 8190 22.1862 3,088.6267 3,845.6080 300 1227 SR. ACCOUNTING CLERK 6 1004 13.6166 16.9538 2,360.2107 2,938.6587 300 1229 ACCOUNTING CLERK 6 1002 12.5454 15.6148 2,174.5360 2,706.5653 300 1414 SR. INFO. SVCS TECH 0 1022 20.1571 25.1011 3,493.8973 4,350.8573 300 1416 INFO SVCS TECHNICIAN III 3 1019 19.0859 23 .7621 3,308.2227 4,118.7640 300 1418 INFO. SVCS. TECH. II 2 l.Ol.l. 16.1916 20 .1571 2,806.5440 3,493.8973 300 l.420 INFO. SVCS. TECH. I 0 1008 14.6878 18.2825 2,545.8853 3,l.68.9667 300 1722 GRAPHICS COORDINATOR 1 lOl.5 17.3452 21.5888 3,006.5013 3,742.0587 300 1724 SR. GRAPHICS TECHNICIAN 1 1011 16 .19l.6 20 .1571 2,806.5440 3,493.8973 300 1726 GRAPHICS TECHNICIAN 0 l.007 14.2861 17 .7881 2,476.2573 3,083.2707 300 1914 SR. STORESKEEPER 2 1013 16 .4182 20.4352 2,845.8213 3,542.1013 300 1916 STORESKEEPER 6 1003 13.5239 16.8405 2,344.1427 2,919.0200 300 2225 SECRETARY 13 1007 14 .2861 17.7881 2,476.2573 3,083.2707 300 2237 SR. CLERK 17 1002 12.5454 15. 6148 2,174.5360 2,706.5653 300 2239 CLERK 5 1001 11.2373 13. 9977 l.,947.7987 2,426 .2680 ) Date: 02 MAY UNION.CODE • Union Table Job Code Code 900 3223 900 3224 900 3233 900 3234 900 3235 900 3236 900 3316 900 3317 1995 900 Jobtitle Exhibit B -2 Unit Salaries Grade Au th Code Min ---~---------~----------------------- SR. ENGINEERING ASSOC. 2 1026 22.3510 ENGINEERING ASSOCIATE l 1023 20.3013 SR. ENGINGINEERING AIDE 2 1020 19.4876 ENGINEERING AIDE III 4 1015 17.3452 ENGINEERING AIDE II 5 1009 15.7590 ENGINEERING AIDE :t 3 1006 14.1934 SR. CONSTRUCTION INSP. 6 1025 21. 3004 CONSTRUCTION INSPECTOR 1l 1020 19.4876 Max Mo Min Mo Max ------------------------·------ 27.8306 3,874.1733 4,823.9707 25.2762 3,518.8920 4,381.2080 24.2565 3,377.8507 4,204.4600 21.5888 3,006.5013 3,742.0587 19.6215 2' 731. 5600 3' 401. 0600 17 .6645 2,460.1893 3' 061. 8467 26.5225 3,692.0693 4,597.2333 24.2565 3,377.8507 4,204.4600 Exhibit B •3 Unit Salaries Date: 02 MAY 1995 UNION .CODE • 700 Union Table Job Grade Code Code Jobtitle Au th Code Min Max Mo Min Mo Max ----------------------... --------·--------------------------------------- 700 4223 SR. ENVIRON. SPECIALIST 2 1024 20.7236 25.8015 3,592.0907 4,472 .2600 700 4225 ENVIRONMENTAL SPEC.II 2 1018 lB.5709 23.1235 3,218.9560 4,008.0733 700 4227 ENV . SPECIALIST I 1 1013 16 .4182 20.4352 2 ,845.8213 3,542.1013 700 4516 SR. LAB ANALYST 13 1018 18.5709 23.1235 3,218.9560 4,008.0733 700 4517 LAB ANALYST 12 1010 15.8620 19.7554 2,749.4133 3,424.2693 700 4519 LAB TECHNICIAN 0 1005 13.9050 17.3143 2,410.2000 3' 001.1453 700 4714 SOURCE CTRL INSP. II 13 1018 18.5709 23.1235 3,218.9560 4,008.0733 700 4717 SOURCE CTRL INSP. I 1 1010 15.8620 19 .7554 2,749.4133 3,424.2693 700 4718 SOURCE CONTROL TECH 3 1005 13.9050 17 .3143 2,410.2000 3, 001.1453 Date: 02 MAY 1995 UNION.CODE = 500 Union Table Job Code Code Jobtitle 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 500 6114 SR. PLANT OPERATOR 6116 PLANT OPERATOR 6119 OPERATOR IN TRAINING 6214 PUMP POWER OPERATOR 6497 CONTROL CENTER CLERK 7215 LEAD WORKER 7217 SR. MTCE. WORKER 7219 MTCE. WORKER 7325 GROUNDSKEEPER 7329 HELPER 7332 MACHINIST 7333 WELDER 7334 EQUIPMENT OPERATOR 7335 BUILDER 7336 PAINTER 7415 LEAD COLL. FAC. WORKER 7417 SR. COLL. FAC. WORKER 7418 COLL. FAC. WORKER II 7419 COLL. FAC. WORKER I 7515 LEAD MECHANIC 7517 SR. MECHANIC 7518 MECHANIC 7615 LEAD ELECT . TECHNICIAN 7617 ELECT. TECHNICIAN II 7618 ELECT. TECHNICIAN I 7619 ELECT. MTCE . WORKER 7715 LEAD INSTR . TECHNICIAN 7717 INSTR. TECHNICIAN II 7718 INSTR. TECHNICIAN I 7719 INSTR. MTCE . WORKER Exhibit s-4 Unit: Salaries Grade Auth Code Min 28 49 3 11 10 6 8 10 3 7 1 3 6 4 9 9 8 3 11 23 22 4 5 3 4 13 7 5 2013 2008 2004 2013 2002 2012 2007 2005 2003 2000 2012 2011 2010 2009 2007 2012 2007 2005 2001 2013 2011 2006 2015 2014 2009 2007 2015 2014 2009 2007 18.4782 16.1195 13 .2149 18.4782 12.5969 17.8602 14 '7393 13 .3900 12 .7617 9 .7747 17 .8602 16.7890 16 .6757 16 .2225 14 .7393 17.8602 14.7393 13 .3900 10.3309 18 .4782 16 .7890 14 .3479 20 .1983 19 .1271 16 .2225 14 . 7393 20 .1983 19 .1271 16 .2225 14 .7393 Max 23 .0102 20.0644 16.4491 23 .0102 15.6766 22.2377 18.3546 16 .6757 15.8929 12.1746 22.2377 20.9090 20.7648 20 .1983 18 .3546 22 .2377 18 .3546 16.6757 12 .8544 23 .0102 20 .9090 17 .8602 25 .1526 23 .8136 20 .1983 18 .3546 25 .1526 23 .8136 20 .1983 18 .3546 Mo Min 3,202 .8880 2,794 .0467 2,290 .5827 3,202 .8880 2,183 .4627 3,095 .7680 2,554 .8120 2,320 .9333 2,212 .0280 1,694 .2813 3,095.7680 2,910 .0933 2,890 .4547 2. 811. 9000 2,554 .8120 3,095 .7680 2,554 .8120 2,320 .9333 1,790 .6893 3,202 .8880 2,910 .0933 2,486 .9693 3,501.0387 3,315.3640 2,811.9000 2,554.8120 3. 501. 0387 3,315.3640 2,811.9000 2,554.8120 Mo Max 3,988.4347 3,477.8293 2, 851.1773 3,988.4347 2, 717 .2773 3 ,854.5347 3,181.4640 2,890.4547 2,754.7693 2,110.2640 3,854.5347 3,624 .2267 3,599.2320 3. 501. 0387 3,181.4640 3,854.5347 3,181.4640 2,890.4547 2,228.0960 3,988.4347 3 ,624.2267 3,095.7680 4,359.7840 4,127.6907 3. 501. 0387 3, 181.4640 4,359.7840 4,127.6907 3,501.0387 3, 181.4640 Date: 02 MAY UNION.CODE . Union Table Job Code Code 400 2114 400 2116 400 2221 400 2223 400 2227 400 2229 400 8117 1995 400 Jobtitle Exhibit B-5 Unit Salaries Grade Au th Code Min ----------------------------~--------- ASST. SECY TO BOARD DIR. 1 1021 19.6215 DEPUTY BOARD SECTY. 1 1017 17.8190 SECTY. TO GENERAL MGR. 1 1017 17.8190 ADMIN. SECRETARY 5 1012 16.3049 SR. OFFICE AIDE 1 1004 13.6166 OFFICE AIDE 2 1002 12.5454 PERSONNEL ASSISTANT 2 1012 16.3049 Max Mo Min Mo Max -------------------------------- 24.4213 3,401.0600 4,233.0253 22.1862 3,088.6267 3,845.6080 22.1862 3,088 .6267 3,845.6080 20.3013 2,826 .1827 3,518.8920 16.9538 2,360 .2107 2,938.6587 15.6148 2,174.5360 2,706.5653 20.3013 2,826 .1827 3,518.8920 Exhibit B-6 Unit Salaries Date: 02 MAY 1995 UNION.CODE ~ 225 Union Table Job Grade Code Code Jobtitle Au th Code Min Max Mo Min .Mo Max -----------------------------------... ---------------------------------- 225 1212 SENIOR ACCOUNTANT 1 5 19.3557 27.3750 3,354.9880 4,745.0000 225 1214 .ACCOUNTANT l 1 15.8942 22.5576 2,754.9947 3,909.9840 225 1412 PRINC. INFO. SVCS. TECH 1 7 21 .3461 30.2019 3,699.9907 5,234.9960 225 1520 INFO. SVCS. ANALYST 1 7 21.3461 30.2019 3,699.9907 5,234.9960 225 1612 PROGRAMMER ANALYST 4 7 21.3461 30.2019 3,699.9907 5,234.9960 225 1614 PROGRAMMER 4 4 18.4326 26.1057 3,194.9840 4,524.9880 225 1814 SR. BUYER 1 4 18.4326 26.1057 3,194.9840 4,524.9880 225 1816 BUYER 3 1 15.8942 22.5576 2,754.9947 3,909.9840 225 2214 PRINC . ADMIN. ASSISTANT 1 23.5384 33.3173 4,079.9893 5,774.9987 225 2216 SR. ADMIN. ASSISTANT 1 20.3076 28.7307 3,519.9840 4,979.9880 225 3114 ENGINEER 15 11 25.9326 36.6923 4,494 .9840 6,359.9987 225 3117 .ASSOCIATE ENGINEER III 11 8 22.3846 31.6730 3,879.9973 5,489.9867 225 3118 .ASSOCIATE ENGINEER II 3 5 19.3557 27.3750 3,354.9880 4,745.0000 225 3119 ASSOCIATE ENGINEER I 2 3 17.5384 24.8365 3,039.9893 4,304.9933 225 3222 PRINC. ENGR. ASSOC 3 23.5384 33.3173 4,079.9893 5,774.9987 225 4221 PRINC. ENV. SPECIALIST 3 8 22. 3846 31. 6730 3,879.9973 5,489.9867 225 4415 PROJECT SPECIALIST 2 9 23.5384 33.3173 4,079.9893 5,774.9987 225 4514 PRINC. LAB & RES. ANALYST 8 20.3076 28.7307 3,519.9840 4,979.9880 225 4612 SCIENTIST 6 23 .5384 33.3173 4,079.9893 5,774.9987 225 8114 PERSONNEL ANALYST 2 2 16.7307 23.6538 2,899 .9880 4,099.9920 225 8212 SAFETY & EMER. RESP. SPEC . l 8 22.3846 31. 6730 3,879.9973 5,489.9867 Exhibit B-7 Unit Salaries Date: 02 MAY 1995 UNION.CODE = 200 Union Table Job Grade Code Code Jobtitle Au th Code Min Max Mo Min Mo Max --------------------------------··-------------·---------------------- 200 1210 PRINCIPAL ACCOUNTANT 3 9 23.5384 33.3173 4,079 .9893 5,774.9987 200 1410 INFO SVCS. SPECIALIST 1 11 25.9326 36.6923 4,494 .9840 6,359.9987 200 1610 SOFTWARE SPECIALIST l 11 25.9326 36.6923 4,494 .9840 6,359.9987 200 1810 SUPERVISING BUYER 7 21. 3461 30.2019 3,699.9907 5,234.9960 200 1910 WAREHOUSE SUPERVISOR l 4 18.4326 26 .1057 3,194 .9840 4,524.9880 200 3110 ENGINEERING SUPERVISOR 6 14 30 .0000 42.4615 5,200 .0000 7,359.9933 200 3112 SENIOR ENGINEER 3 13 28.6153 40.4711 4,959 .9853 7,014.9907 200 3305 CHIEF CONST. INSPECTOR l 10 24.6634 34.9326 4,274 .9893 6,054.9840 200 3310 SUPV CONSTR INSPECTOR 9 23.5384 33.3173 4,079 .9893 5,774.9987 200 4210 COMPLIANCE SUPERVISOR 2 12 27 .2596 38.5673 4,724 .9973 6,684.9987 200 4510 LAB SUPERVISOR 3 12 27 .2596 38.5673 4,724 .9973 6,684.9987 200 4610 SENIOR SCIENTIST 3 12 27.2596 38.5673 4,724.9973 6,684.9987 200 4710 SOURCE CONTROL SUPERV. l 9 23.5384 33. 3173 4,079 .9893 5,774.9987 200 4712 SUPV SOURCE CTRL INSP. 2 5 19.3557 27 .3750 3,354 .9880 4,745.0000 200 6105 SR OPERATIONS SUPV 2 11 25.9326 36.6923 4,494 .9840 6,359.9987 200 6110 OPERATIONS SUPERVISOR 15 23.5384 33.3173 4,079.9893 5,774.9987 200 6310 TRAINING SUPERVISOR l 8 22.3846 31.6730 3,879 .9973 5,489.9867 200 7110 FIELD SUPERVISOR 11 9 23 .5384 33.3173 4,079.9893 5,774.9987 200 7112 FOREMAN 9 5 19.3557 27.3750 3,354.9880 4. 745. 0000 200 7612 ELECTRICAL FOREMAN 3 7 21 .3461 30.2019 3,699.9907 5,234 .9960 200 7712 FOREMAN-INSTRUMENTATION 3 7 21.3461 30.2019 3,699.9907 5,234.9960 200 8310 SECURITY SUPERVISOR l 6 20 .3076 28.7307 3,519.9840 4,979.9880 Date: 02 MAY 1995 UNION.CODE = 100 Union Table Job Code Code Jobtitle 100 100 100 100 100 100 100 100 100 100 100 0001 GENERAL MANAGER 0002 ASST. GEN. MGR. ADMIN. 0003 ASST. GEN. MGR. OPERS. 1000 DIRECTOR OF FINANCE 2200 CHIEF ADMIN . ASSISTANT 3000 DIR. OF ENGINEERING 4000 DIR. OF TECHNICAL SRVCS . 5000 DIR. OF OPERS . & MTCE . 6000 ASST . DIR. OF OPERS. 7000 ASST. DIR. OF MTCE. 8000 PERSONNEL DIRECTOR UNION .CODE = 175 Union Table Job Code Code Jobtitle 175 175 175 175 175 175 175 175 175 175 175 175 175 175 175 175 175 175 1100 FINANCIAL MANAGER 1200 CONTROLLER 1201 ACCOUNTING MANAGER 1300 INFO. SVCS. MANAGER 1800 PURCHASING MANAGER 2100 SECTY TO THE BOARD DIR. 3100 ENGINEERING MANAGER 3300 CONSTRUCTION MANAGER 4100 AIR QUALITY MANAGER 4200 COMPLIANCE MANAGER 4300 CR&R MANAGER 4500 LAB MANAGER 4700 SOURCE CONTROL MANAGER 6100 CHIEF OPERATOR 7100 FACILITIES MANAGER 8110 PERSONNEL SUPERVISOR 8113 SR. PERSONNEL ANALYST 8200 SAFETY & EMER. RESP. MANAGER Exhibit B-8 Unit Salaries Grade Auth Code Min Max Mo Min 1 1 1 1 1 1 1 1 1 1 27 62.5000 62.5000 10,833 .3333 20 40.2115 60.3173 6,969.9933 20 40.2115 60.3173 6,969 .9933 18 37.7596 57.2307 6,544 .9973 17 33.3173 49 .9903 5,774 .9987 19 38.2788 57.4615 6,634 .9920 19 38.2788 57.4615 6,634.9920 19 38.2788 57.4615 6,634.9920 17 33.3173 49.9903 17 33.3173 49.9903 17 33.3173 49.9903 5,774 .9987 5,774.9987 5,774.9987 Grade Auth Code Min Max Mo Min 1 1 1 l l 1 1 l l 1 1 1 1 2 1 1 l 15 31 .5288 44 .5961 15 31 .5288 44 .5961 13 28.6153 40 .4711 14 30 .0000 42 .4615 12 27 .2596 38 .5673 14 30.0000 42 .4615 16 33 .1153 46 .8173 16 33 .1153 46 .8173 14 30.0000 42 .4615 16 33.1153 46 .8173 14 30 .0000 42 .4615 16 33 .1153 46 .8173 16 33.1153 46 .8173 13 28 .6153 40 .4711 12 27 .2596 38 .567 3 23.5384 33 .3173 20.3076 28 .7307 13 28 .6153 40 .4711 5,464 .9920 5,464 .9920 4,959 .9853 5,200 .0000 4, 724 .9973 5,200 .0000 5,739 .9853 5,739.9853 5,200.0000 5,739 .9853 5,200 .0000 5,739.9853 5,739.9853 4,959.9853 4,724 .9973 4,079 .9893 3,519 .9840 4,959 .9853 Mo Max 10,833.3333 10,454.9987 10,454.9987 9,919.9880 8,664 .9853 9,959.9933 9,959.9933 9,959 .9933 8,664.9853 8,664.9853 8,664.9853 Mo Max 7,729 .9907 7,729 .9907 7,014 .9907 7,359 .9933 6 ,684 .9987 7,359.9933 8,114.9987 8,114.9987 7 ,359.9933 8,114.9987 7 ,359.9933 8,114.9987 8,114.9987 7' 014 . 9907 6,684.9987 5,774 .9987 4,979 .9880 7. 014 . 9907 Date: 02 MAY UNION.CODE s Union Table Job Code Code 1995 999 Jobtitle Exhibit B-9 Unit Salaries Grade Au th Code Min Max --------------~------------------------------- 999 1919 STORESKEEPING ASSISTANT 999 2299 P.T ASST 999 3399 P.T. CONST, INSPECTOR 999 4499 CONTRACT EMPLOYEE 999 7299 PT ASST-SUMMER 999 8395 SECURITY GUARD 999 8399 P .T. SECURITY GUARD UNION.CODE 950 Union Table Job Code Code Jobtitle 950 9990 INTERN l 904 6.1800 7 903 6.1800 906 19.1065 4000 21.0000 38 901 .oooo 3 1000 7.7662 7 902 7.3542 Grade Auth Code Min 12.8853 10.5987 25.3071 43.0000 6.0000 9.6614 8.4254 Max 18 905 9.2700 16.0000 Mo Min Mo Max ------------------------ l,071 .2000 2,233 .4520 1,071.2000 l,837.1080 3,311.7933 4,386.5640 3,640.0000 7,453 .3333 .0000 l,040 .0000 l, 346 .1413 l,674 .6427 l,274.7280 l,460 .4027 Mo Min Mo Max 1,606.8000 2,773.3333 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Code Code Job Title 2150 0001 GENERAL MANAGER 2150 0002 ASST. GEN. MGR. ADMIN. 2150 0003 ASST. GEN. MGR. OPERS. 2150 2221 SECTY . TO GENERAL MGR . 2150 2225 SECRETARY 2150 Dept Job Code Code Job Title ---------------------- 2160 2100 SECTY TO THE BOARD DIR 2160 2ll4 ASST. SECY TO BOARD DI 2160 2116 DEPUTY BOARD SECTY. 2160 Dept Job Code Code Job Title ------~--------------- 2170 2200 CHIEF ADMIN. ASSISTANT 2170 2214 PRINC. ADMIN. ASS I STAN 2170 2216 SR . ADMIN. ASSISTANT 2170 2223 ADMIN. SECRETARY 2170 2227 SR . OFFICE AIDE 2170 2229 OFFICE AIDE 2170 2237 SR. CLERK 2170 Au th Fte l. 00 l. 00 l. 00 l. 00 l. 00 5.00 Au th Fte l. 00 l. 00 l. 00 3.00 Au th Fte l. 00 l. 00 l. 00 l. 00 l. 00 2.00 l. 00 8.00 Grade Salary Ranges 27 $62 .5000 -$62.5000 20 $40 .2115 -$60.3173 20 $40 .2115 -$60.3173 1017 $17 .8190 -$22.1862 1007 $1.4 .2861 -$17 .7881. Grade Salary Ranges ------------------------- 14 $30.0000 -$42.4615 1021 $19.6215 -$24.4213 1017 $17.8190 -$22.1862 Grade Salary Ranges ------------------------- 17 $33 .3173 -$49.9903 9 $23 .5384 -$33.3173 6 $20 .3076 -$28.7307 1012 $16 .3049 -$20.3013 1004 $13 . 6166 -$1.6 .9538 1002 $1.2 .5454 -$15.61.48 1002 $12 .5454 -$15.6148 Monthly Salary Ranges 10,833.3333 -$10,833 .3333 $6,969.9933 -$10,454.9987 $6,969.9933 -$10,454.9987 $3,088 .6267 -$3,845.6080 $2,476.2573 -$3,083.2707 Monthly Salary Ranges -------------------------- $5,200.0000 -$7,359.9933 $3' 401. 0600 -$4,233.0253 $3,088.6267 -$3,845.6080 Monthly Salary Ranges -------------------------- $5,774 .9987 -$8,664 .9853 $4,079.9893 -$5,774 .9987 $3,519 .9840 -$4,979 .9880 $2,826 .1827 -$3,518 .8920 $2,360 .2107 -$2 ,938 .6587 $2,174 .5360 -$2,706 .5653 $2,174 .5360 -$2,706 .5653 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Code Code Job Title ---------------------- 2180 8000 PERSONNEL DIRECTOR 2180 8200 SAFETY & EMER. RESP. 2180 8110 PERSONNEL SUPERVISOR 2180 8212 SAFETY & EMER. RESP. 2180 8113 SR. PERSONNEL ANALYST 2180 8310 SECURITY SUPERVISOR 2180 8114 PERSONNEL ANALYST 2180 8117 PERSONNEL ASSISTANT 2180 2225 SECRETARY 2180 1227 SR. ACCOUNTING CLERK 2180 1229 ACCOUNTING CLERK 2180 2237 SR. CLERK 2180 9990 INTERN 2180 8395 SECURITY GUARD 2180 8399 P.T. SECURITY GUARD 2180 Dept Job Code Code Job Title 2210 1000 DIRECTOR OF FINANCE 2210 1100 FINANCIAL MANAGER 2210 2223 ADMIN . SECRETARY 2210 M s Au th Fte Grade Salary Ranges Monthly Salary Ranges ----------------------------------~~----------~- 1. 00 17 $33.3173 -$49 .9903 $5,774 .9987 -$8,664.9853 1. 00 13 $28.6153 -$40 .4711 $4,959 .9853 -$7,014 .9907 1. 00 9 $23.5384 -$33 .3173 $4,079 .9893 -$5,774.9987 1. 00 8 $22 .3846 -$31. 6730 $3,879 .9973 -$5,489.9867 1. 00 6 $20.3076 -$28 .7307 $3,519 .9840 -$4,979.9880 1.00 6 $20.3076 -$28 .7307 $3,519 .9840 -$4,979 .9880 2.00 2 $16.7307 -$23 .6538 $2,899 .9880 -$4,099 .9920 2.00 1012 $16.3049 -$20 .3013 $2,826 .1827 -$3,518 .8920 1. 00 1007 $14.2861 -$17,7881 $2,476.2573 -$3,083 .2707 1. 00 1004 $13.6166 -$16 .9538 $2,360.2107 -$2,938.6587 1. 00 1002 $12.5454 -$15 .6148 $2,174.5360 -$2,706 .5653 1. 00 1002 $12.5454 -$15.6148 $2,174.5360 -$2,706.5653 1. 00 905 $9.2700 -$16 .0000 $1,606.8000 -$2,773.3333 3.00 1000 $7 .7662 -$9 .6614 $1,346.1413 -$1,674.6427 7.00 902 $7.3542 -$8 .4254 $1, 274 . 7280 -$1,460 .4027 25.00 Au th Fte Grade Salary Ranges Monthly Salary Ranges 1. 00 18 1. 00 15 l.00 1012 3 .00 $37 .7596 -$57.2307 $6,544 .9973 -$9,919.9880 $31 .5288 -$44.5961 $5,464.9920 -$7,729.9907 $16.3049 -$20.3013 $2,826.1827 -$3,518.8920 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges ----------------------~-------------------------------------------------- 2220 1200 CONTROLLER 1. 00 15 $31.5288 -$44 . 5961 $5,464 .9920 -$7' 729 . 9907 2220 1201 ACCOUNTING MANAGER 1. 00 13 $28.6153 -$40 .4711 $4,959.9853 -$7,014 .9907 2220 1210 PRINCIPAL ACCOUNTANT 3.00 9 $23 .5384 -$33 .3173 $4,079 .9893 -$5,774 .9987 2220 1212 SENIOR ACCOUNTANT 1. 00 5 $19.3557 -$27 .3750 $3,354 .9880 -$4,745 .0000 2220 1121 FINANCIAL TECHNICIAN 1. 00 1017 $17 .8190 -$22 .1862 $3,088.6267 -$3,845 .6080 2220 1214 ACCOUNTANT 1. 00 1 $15 .8942 -$22 .5576 $2,754.9947 -$3,909 .9840 2220 1227 SR. ACCOUNTING CLERK 5.00 1004 $13.6166 -$16 .9538 $2,360 .2107 -$2,938 .6587 2220 1229 ACCOUNTING CLERK 5 .00 1002 $12.5454 -$15 .6148 $2,174.5360 -$2,706.5653 2220 2239 CLERK 1. 00 1001 $11.2373 -$13 .9977 $1,947 .7987 -$2,426 .2680 2220 19.00 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges ------------------------------------------------------------------------ 2230 1800 PURCHASING MANAGER 1. 00 12 $27.2596 -$38 .5673 $4, 724 .9973 -$6,684.9987 2230 1814 SR. BUYER 1. 00 4 $18 .4326 -$26 .1057 $3,194 .9840 -$4,524.9880 2230 1910 WAREHOUSE SUPERVISOR 1. 00 4 $18.4326 -$26 .1057 $3 ,194 .9840 -$4,524.9880 2230 1914 SR. STORES KEEPER 2.00 1013 $16 .4182 -$20 .4352 $2,845 .8213 -$3,542.1013 2230 1816 BUYER 3 .00 l $15.8942 -$22 .5576 $2,754 .9947 -$3,909.9840 2230 2225 SECRETARY 1. 00 1007 $14.2861 -$17 .7881 $2,476 .2573 -$3,083.2707 2230 1916 STORES KEEPER 6.00 1003 $13 .5239 -$16 .8405 $2 ,344.1427 -$2,919 .0200 2230 2237 SR. CLERK 2.00 1002 $12.5454 -$15 . 6148 $2,174 .5360 -$2,706.5653 2230 1919 STORES KEEPING ASS I STAN 1. 00 904 $6 .1800 -$12 .8853 $1,071.2000 -$2,233.4520 2230 18.00 ) Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Code Code Job Title 2240 1300 INFO. SVCS. MANAGER 2240 1410 INFO SVCS . SPECIALIST 2240 1610 SOFTWARE SPECIALIST 2240 3117 ASSOCIATE ENGINEER III 2240 1412 PRINC. INFO. SVCS. TEC 2240 1520 INFO . SVCS . ANALYST 2240 1612 PROGRAMMER ANALYST 2240 1416 INFO SVCS TECHNICIAN I 2240 1614 PROGRAMMER 2240 1722 GRAPHICS COORDINATOR 2240 1418 INFO. SVCS. TECH. II 2240 1724 SR. GRAPHICS TECllNICIA 2240 2225 SECRETARY 2240 Dept Job Code Code Job Title 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 3310 5000 DIR. OF OPERS. & MTCE. 6000 ASST. DIR. OF OPERS. 7000 ASST. DIR. OF MTCE. 3110 ENGINEERING SUPERVISOR 4210 COMPLIANCE SUPERVISOR 3114 ENGINEER 4612 SCIENTIST 3117 ASSOCIATE ENGINEER III 3118 ASSOCIATE ENGINEER II 4225 ENVIRONMENTAL SPEC.II 4227 ENV. SPECIALIST I 2223 ADMIN. SECRETARY 2225 SECRETARY 2237 SR. CLERK 2239 CLERK 9990 INTERN Au th Fte l. 00 l. 00 l. 00 1.00 l. 00 l. 00 5.00 3.00 4.00 l. 00 2.00 l.00 l. 00 23.00 Au th Fte l. 00 l. 00 l. 00 l. 00 l. 00 3.00 l. 00 l. 00 l. 00 l. 00 l. 00 l. 00 l. 00 2.00 2.00 7 .00 26.00 Grade Salary Ranges 14 11 ll 8 7 7 7 1019 4 1015 1011 1011 1007 $30.0000 -$42.4615 $25 .9326 -$36 .6923 $25 .9326 -$36.6923 $22 .3846 -$31.6730 $21 .3461 -$30.2019 $21 .3461 -$30.2019 $21 .3461 $30.2019 $19 .0859 -$23.7621 $18 .4326 -$26.1057 $17 .3452 -$21.5888 $16 .1916 -$20.1571 $16 .1916 -$20.1571 $14 .2861 -$17.7881 Grade Salary Ranges 19 17 17 14 12 11 9 5 1018 1013 1012 1007 1002 1001 905 $38 .2788 -$57 .4615 $33 .3173 -$49.9903 $33 .3173 -$49.9903 $30 .0000 -$42 ,4615 $27 .2596 -$38.5673 $25 .9326 -$36 .6923 $23 .5384 -$33 .3173 $22 .3846 -$31 .6730 $19 .3557 -$27.3750 $18 .5709 -$23 .1235 $16 .4182 -$20 .4352 $16.3049 -$20 ,3013 $14 .2861 -$17.7881 $12 .5454 -$15 .6148 $11 .2373 $13 .9977 $9.2700 -$16 .0000 Monthly Salary Ranges $5,200.0000 -$7,359.9933 $4,494.9840 -$6,359.9987 $4,494.9840 -$6,359.9987 $3,879.9973 $5,489.9867 $3,699.9907 -$5,234.9960 $3,699.9907 -$5,234.9960 $3,699.9907 -$5,234.9960 $3,308.2227 -$4,118.7640 $3,194 .9840 -$4,524 .9880 $3,006.5013 -$3,742.0587 $2,806 .5440 -$3,493.8973 $2,806.5440 -$3,493.8973 $2,476.2573 -$3,083.2707 Monthly Salary Ranges $6,634.9920 -$9,959 .9933 $5,774 .9987 -$8,664 .9853 $5,774 .9987 -$8,664 .9853 $5,200 .0000 -$7,359 .9933 $4,724 .9973 -$6,684 .9987 $4,494 .9840 -$6,359.9987 $4,079 .9893 -$5,774.9987 $3,879 .9973 -$5,489.9867 $3,354 .9880 -$4,745.0000 $3,218 .9560 -$4,008.0733 $2,845 .8213 -$3,542 .1013 $2,826 .1827 -$3,518 .8920 $2,476.2573 -$3,083 .2707 $2,174 .5360 -$2,706 .5653 $1,947.7987 $2,426 .2680 $1,606.8000 -$2,773 .3333 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges ------------------------------------------------------------------------- 3330 7100 FACILITIES MANAGER 1. 00 12 $27.2596 -$38.5673 $4. 724. 9973 -$6,684.9987 3330 7110 FIELD SUPERVISOR 2 .00 9 $23.5384 -$33.3173 $4,079.9893 -$5,774.9987 3330 7112 FOREMAN 4. 00 5 $19.3557 -$27.3750 $3,354.9880 -$4,745.0000 3330 7215 LEAD WORKER 6.00 2012 $17.8602 -$22.2377 $3,095.7680 -$3,854.5347 3330 7334 EQUIPMENT OPERATOR 3.00 2010 $16.6757 -$20.7648 $2,890.4547 -$3,599.2320 3330 7335 BUILDER 4.00 2009 $16.2225 -$20.1983 $2. 811. 9000 -$3,501.0387 3330 7217 SR. MTCE. WORKER 8.00 2007 $14.7393 -$18.3546 $2,554 .8120 -$3,181.4640 3330 7336 PAINTER 9.00 2007 $14 .7393 -$18.3546 $2,554.8120 -$3, 181.4640 3330 7219 MTCE. WORKER 10.00 2005 $13.3900 -$16.6757 $2,320.9333 -$2,890.4547 3330 7325 GROUNDS KEEPER 3.00 2003 $12.7617 -$15.8929 $2,212 .0280 -$2,754.7693 3330 7329 HELPER 7.00 2000 $9.7747 -$12.1746 $1,694.2813 -$2,110.2640 3330 57.00 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges -----------------------------------------------------------------------·-- 3340 7100 FACILITIES MANAGER 1.00 12 $27 .2596 -$38 .5673 $4, 724 .9973 -$6,684 .9987 3340 7110 FIELD SUPERVISOR 2.00 $23 .5384 -$33 .3173 $4,079.9893 -$5,774 .9987 3340 7112 FOREMAN 2.00 5 $19 .3557 -$27 .3750 $3,354.9880 -$4,745.0000 3340 7415 LEAD COLL . FAC. WORKER 6.00 2012 $17 .8602 -$22 .2377 $3,095.7680 -$3,854 .5347 3340 7417 SR . COLL. FAC . WORKER 9.00 2007 $14 .7393 -$18 .3546 $2,554.8120 -$3, 181.4640 3340 7418 COLL. FAC . WORKER II 8.00 2005 $13 .3900 -$16 .6757 $2,320.9333 -$2,890.4547 3340 7419 COLL. FAC. WORKER I 3 .00 2001 $10 .3309 -$12 .8544 $1,790 .6893 -$2,228.0960 3340 31. 00 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Code Code Job Title Au th Fte Grade Salary Ranges Monthly Salary Ranges 3350 7100 FACILITIES MANAGER 3350 7110 FIELD SUPERVISOR 3350 7112 FOREMAN 3350 7515 LEAD MECHANIC 3350 7332 MACHINIST 3350 7333 WELDER 3350 7517 SR. MECHANIC 3350 7334 EQUIPMENT OPERATOR 3350 7518 MECHANIC 3350 Dept Job 1.00 12 3.00 2.00 5 11.00 2013 1.00 2012 3.00 2011 23.00 2011 3.00 2010 22.00 2006 69 .00 $27.2596 -$38 .5673 $4,724 .9973 -$6,684.9987 $23 .5384 -$33 .3173 $4,079 .9893 -$5,774.9987 $19 .3557 -$27.3750 $3,354 .9880 -$4,745.0000 $18 .4782 -$23 .0102 $3,202 .8880 -$3,988 .4347 $17 .8602 -$22 .2377 $3,095 .7680 -$3,854 .5347 $16 .7890 -$20 .9090 $2,910 .0933 -$3,624 .2267 $16 .7890 -$20 .9090 $2,910 .0933 -$3,624 .2267 $16 .6757 -$20 .7648 $2,890 .4547 -$3,599 .2320 $14 .3479 -$17 .8602 $2,486 .9693 -$3,095 .7680 Code Code Job Title Au th Fte Grade Salary Ranges Monthly Salary Ranges 3360 3360 3360 3360 3360 3360 7100 FACILITIES MANAGER 7110 FIELD SUPERVISOR 7612 ELECTRICAL FOREMAN 7615 LEAD ELECT. TECHNICIAN 7617 ELECT. TECHNICIAN II 7618 ELECT. TECHNICIAN I 3360 7619 ELECT. MTCE. WORKER 3360 Dept Job 1.00 12 2.00 9 3.00 7 4.00 2015 8.00 2014 5.00 2009 3.00 2007 26.00 $27 .2596 -$38 .5673 $23 .5384 -$33.3173 $21 .3461 -$30 .2019 $20 .1983 -$25 .1526 $19 .1271 -$23 .8136 $16 .2225 $20 .1983 $4,724.9973 -$6,684.9987 $4,079.9893 -$5,774.9987 $3,699 .9907 -$5,234.9960 $3,501.0387 -$4,359.7840 $3,315 .3640 -$4,127.6907 $2,811 .9000 -$3,501.0387 $14 .7393 $18 .3546 $2,554 .8120 -$3,181.4640 Code Code Job Title Au th Fte Grade Salary Ranges Monthly Salary Ranges 3370 7100 FACILITIES MANAGER 1.00 12 3370 7110 FIELD SUPERVISOR 2.00 9 3370 7712 FOREMAN-INSTRUMENTATIO 3.00 7 3370 7715 LEAD INSTR. TECHNICIAN 4 .00 2015 3370 7717 INSTR. TECHNICIAN II 13.00 2014 3370 7718 INSTR. TECHNICIAN I 7.00 2009 3370 7719 INSTR. MTCE. WORKER 5.00 2007 3370 35.00 $27 .2596 -$38.5673 $4,724 .9973 -$6,684.9987 $23 .5384 -$33 .3173 $4,079 .9893 -$5,774 .9987 $21.3461 -$30.2019 $3 ,699 .9907 -$5,234.9960 $20.1983 -$25.1526 $3,501 .0387 -$4,359.7840 $19.1271 -$23 .8136 $3,315 .3640 -$4,127.6907 $16 .2225 -$20 .1983 $2,811 .9000 -$3,501 .0387 $14 .7393 -$18 .3546 $2,554 .8120 -$3,181 .4640 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges --------------------------------------------·----------------------------- 3380 6100 CHIEF OPERATOR 2.00 13 $28 .6153 -$40.4711 $4,959.9853 -$7,014.9907 3380 7100 FACILITIES MANAGER 1. 00 12 $27 .2596 -$38.5673 $4' 724. 9973 -$6,684.9987 3380 6105 SR OPERATIONS SlJPV 2.00 11 $25.9326 -$36.6923 $4,494 .9840 -$6,359.9987 3380 6110 OPERATIONS StJPERVISOR 14.00 9 $23 .5384 -$33.3173 $4' 079. 9893 -$5,774.9987 3380 6310 TRAINING SlJPERVISOR 1. 00 8 $22 .3846 -$31. 6730 $3,879.9973 -$5,489.9867 3380 6114 SR . PLANT OPERATOR 28.00 2013 $18.4782 -$23.0102 $3,202.8880 -$3,988.4347 3380 6214 POMP POWER OPERATOR 12.00 2013 $18 -4782 -$23.0102 $3,202.8880 -$3,988.4347 3380 6116 PLANT OPERATOR 49.00 2008 $16 .1195 -$20.0644 $2,794.0467 -$3,477.8293 3380 6497 CONTROL CENTER CLERK 10.00 2002 $12 .5969 -$15 .6766 $2,183.4627 -$2,717.2773 3380 2239 CLERK 1.00 1001 $11 .2373 -$13. 9977 $1,947.7987 -$2,426.2680 3380 120.00 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges -----------------------------------------------~------------------------ 3510 4000 DIR. OF TECHNICAL SRVC 1. 00 19 $38.2788 -$57.4615 $6,634.9920 -$9,959.9933 3510 2223 ADMIN. SECRETARY 1. 00 1012 $16.3049 -$20.3013 $2,826.1827 -$3,518.8920 3510 2237 SR. CLERK 1. 00 1002 $12.5454 -$15.6148 $2,174.5360 -$2,706.5653 3510 9990 INTERN 7 .00 905 $9.2700 -$16.0000 $1,606.8000 -$2,773 .3333 3510 10.00 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 qept Job Code Code Job Title ------------------... ----- 3520 4200 COMPLIANCE MANAGER 3520 4210 COMPLIANCE SUPERVISOR 3520 4610 SENIOR SCIENTIST 3520 3117 ASSOCIATE ENGINEER Ill 3520 4221 PRINC. ENV . SPECIALIST 3520 4223 SR. ENVIRON. SPECIALIS 3520 4225 ENVIRONMENTAL SPEC.II 3520 4227 ENV. SPECIALIST I 3520 2225 SECRETARY 3520 2237 SR. CLERK 3520 Dept Job Code Code Job Title ---------------------- 3530 4300 CR&R MANAGER 3530 4415 PROJECT SPECIALIST 3530 4225 ENVIRONMENTAL SPEC.II 3530 2225 SECRETARY 3530 Dept Job Code Code Job Title 3540 4100 AIR QUALITY MANAGER 3540 4610 SENIOR SCIENTIST 3540 3114 ENGINEER 3540 2225 SECRETARY 3540 Au th Fte Grade Salary Ranges Monthly Salary Ranges --------------------------...... ----·---------------- 1. 00 16 $33 .1153 -$46 .8173 $5,739.9853 -$8,114 .9987 1. 00 12 $27 .2596 -$38 .5673 $4' 724. 9973 -$6,684 .9987 1. 00 12 $27 .2596 -$38.5673 $4' 724 . 9973 -$6,684 .9987 1. 00 8 $22 .3846 -$31.6730 $3,879.9973 -$5,489.9867 2.00 8 $22 .3846 -$31.6730 $3,879.9973 -$5,489.9867 2.00 1024 $20 .7236 -$25.8015 $3,592 .0907 -$4,472.2600 1. 00 1018 $18.5709 -$23.1235 $3,218 .9560 -$4,008.0733 1. 00 1013 $16.4182 -$20.4352 $2,845 ,8213 $3,542.1013 1. 00 1007 $14 . 2861 -$17.7881 $2,476 .2573 -$3,083.2707 1. 00 1002 $12.5454 -$15.6148 $2,174 .5360 -$2,706.5653 12.00 Au th Fte Grade Salary Ranges Monthly Salary Ranges --------------------------------------------------- 1. 00 14 $30.0000 -$42.4615 $5,200 .0000 -$7,359.9933 2 .00 $23.5384 -$33.3173 $4,079.9893 -$5,774.9987 1. 00 1018 $18.5709 -$23.1235 $3,218.9560 -$4,008.0733 1. 00 1007 $14 .2861 -$17.7881 $2,476.2573 -$3,083.2707 5.00 Au th Fte Grade Salary Ranges Monthly Salary Ranges 1. 00 14 1. 00 12 2 . 00 11 1.00 1007 5.00 $30.0000 -$42.4615 $5,200.0000 -$7,359.9933 $27.2596 -$38.5673 $4 ,724 .9973 -$6,684.9987 $25.9326 -$36 .6923 $4 ,494 .9840 -$6,359.9987 $14.2861 -$17.7~81 $2,476.2573 -$3,083.2707 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Code Code Job Title 3580 3580 3580 3580 3580 3580 3580 3580 3580 3580 3580 4500 LAB MANAGER 4510 LAB SUPERVISOR 4610 SENIOR SCIENTIST 4612 SCIENTIST 4514 PRINC. LAB & RES . ANAL 4516 SR. LAB ANALYST 4517 LAB ANALYST 2225 SECRETARY 2239 CLERK 2299 P .T ASST Dept Job Code Code Job Title 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 3590 4700 SOURCE CONTROL MANAGER 3110 ENGINEERING SUPERVISOR 3114 ENGINEER 4710 SOURCE CONTROL SUPERV. 3117 ASSOCIATE ENGINEER III 4221 PRINC. ENV. SPECIALIST 3118 ASSOCIATE ENGINEER II 4712 SUPV SOURCE CTRL INSP. 4714 SOURCE CTRL INSP. II 3119 ASSOCIATE ENGINEER I 4717 SOURCE CTRL INSP. I 2225 SECRETARY 4718 SOURCE CONTROL TECH 2237 SR. CLERK 2299 P.T ASST Au th Fte 1. 00 3.00 1. 00 7.00 8.00 14.00 12.00 1. 00 1. 00 4.00 52.00 Au th Fte 1. 00 1. 00 2.00 1. 00 6.00 1. 00 2.00 2.00 13.00 2.00 1. 00 1. 00 3 .00 7.00 1. 00 44.00 Grade Salary Ranges 16 12 12 6 1018 1010 1007 1001 903 $33.1153 -$46.8173 $27.2596 -$38.5673 $27.2596 -$38.5673 $23.5384 -$33.3173 $20 .3076 -$28.7307 $18.5709 -$23.1235 $15.8620 -$19.7554 $14 .2861 -$17.7881 $11.2373 -$13.9977 $6.1800 -$10.5987 Grade Salary Ranges 16 14 11 9 8 8 5 5 1018 3 1010 1007 1005 1002 903 $33.1153 -$46.8173 $30.0000 -$42.4615 $25.9326 -$36.6923 $23.5384 -$33.3173 $22.3846 -$31.6730 $22.3846 -$31.6730 $19.3557 -$27.3750 $19.3557 -$27.3750 $18.5709 -$23.1235 $17.5384 -$24.8365 $15 .8620 -$19.7554 $14.2861 -$17.7881 $13.9050 -$17 .3143 $12.5454 -$15.6148 $6 .1800 -$10.5987 Monthly Salary Ranges $5,739.9853 -$8,114.9987 $4,724.9973 -$6,684.9987 $4,724.9973 -$6,684.9987 $4,079.9893 -$5,774.9987 $3,519.9840 -$4,979 .9880 $3,218.9560 -$4,008.0733 $2,749.4133 -$3,424.2693 $2,476.2573 -$3,083.2707 $1,947.7987 -$2,426.2680 $1,071.2000 -$1,837.1080 Monthly Salary Ranges $5,739 .9853 -$8,114.9987 $5,200 .0000 -$7,359.9933 $4,494 .9840 -$6,359.9987 $4,079 .9893 -$5,774.9987 $3,879 .9973 -$5,489.9867 $3,879 .9973 -$5,489.9867 $3,354 .9880 -$4,745 .0000 $3,354 .9880 -$4,745.0000 $3,218 .9560 -$4,008.0733 $3,039 .9893 -$4,304.9933 $2,749.4133 -$3,424 .2693 $2,476 .2573 -$3,083.2707 $2,410 .2000 -$3,001.1453 $2,174 .5360 -$2,706.5653 $1,071 .2000 -$1,837.1080 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges --------------------------------------------------------------~--------- 3710 3000 DIR. OF ENGINEERING l. 00 19 $38 .2788 -$57 .4615 $6,634 .9920 -$9,959 .9933 3710 2223 ADMIN. SECRETARY l. 00 l0l2 $16 .3049 -$20 .3013 $2,826 .1827 -$3,518.8920 3710 2225 SECRETARY 3.00 1007 $14 . 2861 -$17.7881 $2,476.2573 -$3,083 .2707 3710 2237 SR. CLERK 2.00 1002 $12.5454 -$15.6148 $2,174.5360 -$2,706.5653 3710 9990 INTERN 3 .00 905 $9.2700 -$16.0000 $1,606.8000 -$2,773.3333 3710 l0.00 \ Dept Job Au th ) Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges ------------------------------------------------------------------------- 3720 3l00 ENGINEERING MANAGER l. 00 16 $33.ll53 -$46.8173 $5,739.9853 -$8,114.9987 3720 3110 ENGINEERING SUPERVISOR 2.00 14 $30.0000 -$42.4615 $5,200.0000 -$7,359.9933 3720 3112 SENIOR ENGINEER l. 00 13 $28 .6153 -$40 .4711 $4,959.9853 -$7,014.9907 3720 3114 ENGINEER 4.00 ll $25.9326 -$36 .6923 $4,494 .9840 -$6,359.9987 3720 3222 PRINC. ENGR. ASSOC 3.00 $23 .5384 -$33 .3173 $4,079 .9893 -$5,774.9987 3720 3ll 7 ASSOCIATE ENGINEER III 3.00 $22 .3846 -$3l. 6730 $3,879 .9973 -$5,489.9867 3720 3223 SR. ENGINEERING ASSOC. 2.00 1026 $22 .3510 -$27.8306 $3,874 .1733 -$4,823.9707 3720 3224 ENGINEERING ASSOCIATE l. 00 1023 $20 .3013 -$25 .2762 $3,518 .8920 -$4,381.2080 3720 3233 SR . ENGINGINEERING AID 2.00 1020 $19 .4876 -$24 .2565 $3,377.8507 -$4,204 .4600 3720 3234 ENGINEERING AIDE III 2.00 1015 $17 .3452 -$21 .5888 $3,006 .5013 -$3,742.0587 3720 3235 ENGINEERING AIDE II l. 00 1009 $15 .7590 -$19 .6215 $2,731 .5600 -$3' 40l. 0600 3720 3236 ENGINEERING AIDE I 3 .00 1006 $14 . l.934 -$17 .6645 $2,460 .1893 -$3,061.8467 3720 2299 P.T ASST l. 00 903 $6 .1800 -$10 .5987 $1,071 .2000 -$1,837.1080 3720 26.00 Exhibit C Position and Salaries by Department Date: 02 MAY 1995 Dept Job Au th Code Code Job Title Fte Grade Salary Ranges Monthly Salary Ranges ------------------------------------------------------------------------- 3790 3300 CONSTRUCTION MANAGER 1. 00 16 $33 .1153 -$46.8173 $5,739 .9853 -$8,114.9987 3790 3110 ENGINEERING SUPERVISOR 2.00 14 $30 .0000 -$42.4615 $5,200.0000 -$7,359.9933 3790 3112 SENIOR ENGINEER 2.00 l3 $28 .6153 -$40.4711 $4,959 .9853 -$7,014.9907 3790 3114 ENGINEER 3 .00 11 $25.9326 -$36 .6923 $4,494 .9840 -$6 ,359.9987 3790 3305 CHIEF CONST. INSPECTOR 1. 00 10 $24.6634 -$34.9326 $4,274 .9893 -$6,054.9840 3790 3310 SUPV CONSTR INSPECTOR 3.00 9 $23.5384 -$33.3173 $4,079.9893 -$5,774.9987 3790 3316 SR . CONSTRUCTION INSP. 6.00 1025 $21.3004 -$26.5225 $3,692 .0693 -$4,597.2333 3790 3317 CONSTRUCTION INSPECTOR 11. 00 1020 $19.4876 -$24.2565 $3,377 .8507 -$4,204.4600 3790 3234 ENGINEERING AIDE III 2 .00 1015 $17.3452 -$21. 5888 $3' 006 . 5013 -$3,742.0587 3790 3235 ENGINEERING AIDE II 2 .00 1009 $15.7590 -$19.6215 $2,731.5600 -$3,401.0600 3790 2299 P.T ASST 1. 00 903 $6 .1800 -$10.5987 $1,071 .2000 -$1,837.1080 3790 34.00 666.00 ,. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 F AH R95 -26: Consideration of Motion to Select Alternatives for Renewal of All-Risk Insurance (including Fire, Flood and Earthquake Coverage) for FY 1995-96 Summarv: The Districts' current all-risk property insurance, including fire, flood and earthquake, expires at the end of June 1995. Robert F. Driver Associates, the Districts' broker of record, has made preliminary inquiries of the major insurance carriers in anticipation of the Districts' annual policy renewal, and has presented the following two renewal options for the Districts' consideration: A. maintain existing coverage levels at a premium similar to last year; or B. seek a moderate increase in coverage levels at significantly higher premium costs. These options are summarized in the table below: $1,335,088,274 $1,375,032,593 $1,375,032,593 $200,000,000 $200,000,000 $200,000,000 "$35,000,000 $30,000,000-35,000,000 $50,000,000-$65,000,000 $1, 123,825 $1,300,000-$1,400,000 $2, 100,000-$2,600,000 *Note: Includes $2.5 Million Self-Insurance Coverage This increase in cost and decrease in coverage is not unexpected in today's insurance marketplace. In addition to recent losses experienced by the insurance industry due to earthquakes, hurricanes, fires and floods, the property insurance industry has always been cyclical. We are currently experiencing a continuation of the tightening or worsening market we were in last year. Several of the larger insurers and reinsurers are not writing this type of coverage any longer. The attached letter from Robert F. Driver describes conditions found in the current insurance market. Robert F. Driver Associates has asked for direction in order to focus their renewal efforts and to reduce the commitments required of insurers. Staff Recommendation Staff recommends that the Districts pursue Option "An to provide the Districts with as much coverage as possible at no, or a very modest, increase in premium. J:\WPOOC\FIN\CRANE\FPC.MTGIFPC85\ITEMS.AGDIFAHR95.26 AS S OCIATES May 2, 1995 Mr. Steve Kozak Financial Manager ROBERT F. DRIVER ASSOCIATES • COMPLETE INSURANCE/BOND SERVICE • a Division of Rohert F. Driver Co., Inc. County Sanitation Districts of Orange County, CA P.O. Box 8127 Fountain Valley, CA 92728-8127 RE: All Risk Property and Earthquake Insurance Program Renewal for Fiscal Year 1995-1996 Dear Steve: The substantial deterioration of the earthquake insurance marketplace, which began in 1993 and accelerated in 1994 as a direct consequence of the Northridge earthquake, continues as insurers increase premiums and reduce coverage. We foresee this "hard" underwriting cycle extending through year end 1995. Within this adverse underwriting environment, there remain few viable earthquake insurers. Given these significant limitations and restrictions, we are nonetheless aggressively negotiating the placement of the County Sanitation Districts of Orange County's all risk property and earthquake insurance program. At this point, we estimate that the program may generate an approximate annual premium of $1,3 25, 000 at similar coverage limits of liability to the current program. This premium represents a slightly less than ten percent increase, which as we have thoroughly discussed in our previous strategy meetings, is less than forecast and is encouraging. We still envision difficulties in finalizing the program in the next six weeks and would anticipate a sequence similar to last year's renewal process. As you remember, several carriers withdrew their quotations causing us to restructure and refine the program on an almost daily basis during the three weeks prior to the renewal. To effectively underscore today's negative marketplace environment, we have been advised today that two insurance companies, First State Insurance Company and the Illinois Exchange, have withdrawn as California earthquake insurers immediately and indefinitely, further reducing (by $10,000,000) available coverage capacity. 3636 BIRCH STREET. SUITE 230. NEWPORT BEACH. CALIFORNIA 92660-2619 (714) 756-0271 • FAX (714) 756-2713 Steve Kozak Financial Manager County Sanitation Districts of Orange County, CA May 2, 1995 Page -2- On a more positive closing note, we are optimistic in being able to eliminate any self insurance on the Districts' part within the primary layer of insurance under the renewal. program. We shall continue to pursue program renewal consistent with directions from the Finance Administration and Human Resources Committee and shall keep you apprised of our efforts on the Districts' behalf Sincerely, ROBERT F. DRIVER ASSOCIATES -f~tZ~ First Vice President DHM:jmdb cc: Gary Streed, Director ofFinance / I FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE FAHR95-27: Summary: AGENDA FOR MAY 10, 1995 Consideration of Motion to Approve and File Joint Works Budget Reviews Prepared by Staff for the Quarter Ended March 31, 1995 Gary G. Streed, Finance Director, will present the Joint Works Budget reviews for the quarter ended March 31, 1995. Attached are summary statements of the Joint Works Operating Costs, the Joint Works Capital Improvement Program, and the costs of the workers' compensation, public liability and health plan self-insurance funds for the nine months of fiscal year 1994-95. With three quarters of the year gone, 70% of the net joint operating budget has been expended. Net costs are up $2,460,833 or 7.64%, compared with the same period last year. This is primarily due to salaries and wages, a decrease in labor charged to CORF projects, a change in the sulfide control program, the studies of Ernst & Young, increased biosolids hauling costs because of the thermal site closure, and increased GAP water use for Central Power Generation System cooling. Small increases and decreases in other categories make up the balance. At the same time, flows have increased 8.4%, resulting in a $3.62 per million gallons decrease in the unit cost to treat and dispose of sewage, to $517.31 per million gallons. Joint Works construction projects for the first nine months are lower than originally scheduled, running at 26% of the 1994-95 budget or $17. 9 million. We continue to receive excellent bids on new projects, reflecting the slow economy. Several projects have recently been awarded and progress payments on these projects will increase CORF outlay over the remainder of the year. The self-funded insurance program are operating within their budgets. Staff Recommendation Staff recommends that the Committee review, approve and file these reports. Summary reports for the Joint Works and the individual Districts will be considered by the full Boards of Directors at their next meeting. J:\WPOOC\FIN\CRANE\FPC.MTG\FPC85\ITEMS.AGDIFAHR95.XT 5/2/95 1 . Net Salaries, Wages & Benefits 2. Odor Control & Chemical Coagulants 3. Contractual Services 4. Professional Services 5. Equipment Charges. 6. Repair & Maintenance Materials & Services. 7. Research & Monitoring. 8. Utilities. 9. Other Materials, Supplies & Outside Services. 10. Total Joint Operating Expenses 11. Revenues & Offsets. 12. NET JOINT OPERATING EXPENSE 13. Gallonage Flow (MG) 14. Gallonage Flow (MGDI 15. Gallonage Charge ($'s/MG) FPCR1294.XLS 12:05 PM JOINT OPERATING FUND BUDGET REVIEW & SUMMARY COMPARISON OF BUDGETED & ACTUAL EXPENDITURES FISCAL YEAR TO DATE 1994-95 !Al (Bl (CJ (D) (El Budget Expenditures Expenditures Increase % Increase 1994-95 through through or (Decrease) 3/31 /95 3/31 /94 (Decrease) $26,818,000 $19,043,525 $18,421,248 $622,277 3.38 % 3,725,000 2,832,745 2, 163,885 668,860 30.91 % 6,825,000 5,209,695 4,529,065 680,630 15.03 % 1, 154,000 1,107,972 427,713 680,259 159.05 % 215,000 176,753 146,274 30,479 20.84 % 3,675,000 2,453,984 2,277,879 176, 105 7.73 % 3,050,000 2,044, 127 1,981,813 62,314 3.14 % 3,915,000 2,203,448 2,534,325 (330,877) (13.061% 3,865,000 2,536,942 2,510,718 26,224 1.04 % $53,242,000 $37,609,191 $34,992,920 $2,616,271 7.48 % (3, 700,000) (2,945,945) (2,790,557) (155,388) 5.57 % $49,542,000 $34,663,246 $32,202,363 $2,460,883 7.64 % 89,421.48 67,006.31 61,816.77 5, 189.54 8.40 % 234.95 244.55 225.61 18.94 8.40 % $554.03 $517.31 $520.93 ($3.62) (0.691% (Fl (G) % Budget Remaining Realized Budget 71.01 % $7,774,475 76.05 % 892,255 76.33 % 1,615,3( 96.01 % 46,028 82.21 % 38,247 66.78 % 1,221,016 67.02 % 1,005,873 56.28 % 1,711,552 65.64 % 1,328,058 70.64 % $15,632,80. 79.62 % (754,055) 69.97 % $14,878,754 I 74.93 % S/2195 JOINT OPERATING FUND & WORKING CAPITAL FUND SUMMARY BUDGET REVIEW DESCRIPTION 41 PRINTING & PUBLICATION: 42 REPRO-IN-HOUSE 43 PRINTING-OUfSIDE 44 PHOTO PROCESSING 45 NOTICES & ADS 46 RENTS & LEASES: 47 OUfSIDE EQUIPMENT RENT Al 48 DISTRICT EQUIPMENT RENT A 49 REPAIRS & MAINTENANCE: so MATERIALS SI CONTRACTS 52 RESEARCH & MONITORING: 53 ENVIRO MONITORING 54 AIR QUALITY MONITORING SS RESEARCH 56 TRAVEL TRAINING & MEETINC 57 UNCOLLECT ABLE ACCOUNTS 58 UTILmES: 59 DIESEL FOR GENERA TORS 60 POWER 61 NATURAL GAS 62 TELEPHONE 63 WATER 64 OTHER EXPENSES: 65 FREIGHT 66 GENERAL 67 AQMD OPERATING FEES 68 PRIOR YEARS EXPENSE 69 OTHER NON-OPER EXPENSE 70 TOT AL MA TLS, SUPP, & SERV 71 COST ALLOC-CORF & OTHER 72 NET J.0.-MATLS, SUPP, & SERV 73 TOT AL J. 0. REQUIREMENTS 74 LESS: JOINT REVENUES 75 REVENUE ALLOC-CORF/DIST 76 LESS NET REVENUES 77 NET J.0 . EXPENDITIJRES BUDGET 1993-94 190,000 85,000 35,000 35,000 110,000 125,000 3,500,000 370,000 2,237,000 620,000 574,000 225,000 10,000 125,000 1,100,000 1,900,000 125,000 400,000 45,000 600,000 285,000 50,000 60.000 27,509,000 (600,000) 26,909,000 53,079,000 (3,510,000) 10,000 (3,500,000) 49.579,000 9 MONTHS ENDED 3-31-95 I! EXP THRU 3-31-94 141,225 26,058 23,287 21,872 61,609 84,665 1,969,923 307,956 1,628,966 37,765 315,082 132,606 (1,831) 43,745 755,296 1,319,472 97,812 318,000 47,624 408,158 139,999 (79,280) 42,262 16,957,512 (385,840) 16,571;672 34,992,920 (2,805,149) 14,592 (2,790,557) 32,202,363 BUDGET 1994-95 210,000 50,000 35,000 35,000 90,000 125,000 3,200,000 475,000 2,400,000 200,000 450,000 250,000 25,000 95,000 1,100,000 2,030,000 140,000 550,000 75,000 600,000 225,000 25,000 60,000 27,024,000 (600,000) 26,424,000 S'.l,242,000 (3,710,000) 10,000 (3,700,000) 49,542,000 .Q EXP THRU 3-31-95 169,135 10,181 15,400 19,135 60,382 116,371 2,090,855 363,129 l,653,921 75,000 315,206 132,909 0 S,964 585,274 819,691 39,862 752,657 46,367 339,505 98,550 86,865 61.717 18,905,949 (340,283) 18,565,666 37,609.191 (2,958,709) 12,764 (2,945,945) 34,663.246 FPC1294AXLS-5/2/95-12:04 PM ~ E %EXP THRU REMAINING 3-31-95 BUDGET 80.54 40,865 20.36 39,819 44.00 19,600 54.67 15,865 67.09 29,618 93.10 8,629 65.34 1,109,145 76.45 111,871 68.91 746,079 37.50 125,000 70.05 134,794 53.16 117,091 0.00 25,000 6.28 89,036 53.21 514,726 40.38 1,210,309 28.47 100,138 136.85 (202,657) 61.82 28,633 56.58 260,495 43.80 126,450 347.46 (61,865) 102.86 (1,717) 69.96 8,118,051 56.71 (259,717) 70.26 7,858,334 70.64 15.632,809 79.75 (751,291) 127.64 (2.764) 79.62 (754,055) 69.97 14,878,754 Q INCR (DECR) s 27,910 (15,877) (7,887) (2,737) (l,227) 31,706 120,932 SS,173 24,955 37,235 124 303 1,831 (37,781) (170,022) (499,781) (57,950) 434,657 (1,257) (68,653) (41,449) 166,145 19,455 1,948,437 45,551 1,993,994 2,616,271 (153,S60) (1,828) (155,388) 2,460,883 PAGE2 .!! INCR (DECR) % 19.76 (60.93) (33.87) (12.51) (1.99) 37.45 6.14 17.92 1.53 98.60 0.04 0.23 (100.00) (86.37) (22.51) (37.88) (59.25) 136.68 (2.64) (16.82) (29.61) (209.57) 46.03 11.49 (11.81) 12.03 7.48 5.47 (1 2.53) 5.57 7.64 S/2/9S JOINT OPERATING FUND & WORKING CAPITAL FUND SUMMARY BUDGET REVIEW DESCRIPTION SALARIES, WAGES, & BENEFIT s 1 SALARIES & WAGES 2 EMPWYEE BENEFITS: 3 RETIREMENT 4 WORKERS COMP s UNEMPWYMENT INS 6 GROUP INSURANCE 7 UNIFORM RENT AL 8 TOT AL BENEFITS 9 SALARIES, WAGES, & BENEFIT~ 10 W.O. SALARIES & BEN. ALWC.: 11 DIRECT CHARGES-CORF/DIST 12 COST ALWC-CORF/DIST 13 W.0. SALARIES & BENEFITS 14 NET J.0. PAYROLL BUDGET 1993-94 30,053,000 2,044,000 225,000 75,000 3,873,000 100,000 6,317,000 36,370,000 (5,500,000) (4,700.000) (10,200,000) 26,110,000 MATERJALS, SUPPLIES. & SERVT CES lS GASOLINE, DIESEL & OIL 16 INSURANCE 17 MEMBERSHIPS 18 OFFICE EXPENSE -SUPPLIES 19 OFFICE AlITOMATION 20 OFFICE EXPENSE -OTHER 21 OPERATING SUPPLIES: 22 CHWRINE & ODOR CONTROL 23 SULFIDE CONTROL 24 CHEMICAL COAGULENTS 25 LAB CHEMICALS & SUPPLIES 26 TOOLS 27 SOLV, PAINTS, & JAN. SUPPLIE 28 OTHER OPERATING SUPPLIES 29 CONTRACTIJAL SERVICES: 30 GROUNDSKEEPING & JANITOI 31 OlITSIDE LAB SERVICES 32 SOLIDS REMOVAL 33 OTHER WASTE DISPOSAL 34 OXYGEN PLANT OPER & MTCJ 35 OTHER 36 PROFESSIONAL SERVICES: 37 GENL,LABOR & SPEC COUNSE 38 AUDIT & ACCOUNTING 39 ENGINEERING 40 OTHER 220,000 1,165,000 58,000 175,000 105,000 115,000 1,942,000 434,000 1,778,000 550,000 115,000 175,000 265,000 285,000 150,000 5,540,000 75,000 490,000 162,000 650,000 60,000 53,000 141,000 9 MONTHS ENDED 3-31-95 EXP THRU 3-31-94 21,330,261 1,364,071 173,077 23,433 2,750,320 43,313 4,354,214 25,684,475 (4,856,655) (2,406.572) ~ .!1 EXP BUDGET THRU 1994-95 3-31-95 30,758,000 21.451,820 2,507,000 1,645,440 225,000 173,077 75,000 28,125 3,553,000 2,714,445 100,000 51 ,235 6,460.000 4,612,322 37,218,000 26,064,142 (7,000,000) (4,450,103) (3.400.000) (2,570,514) (7,263,227) (I 0,400.000) (7,020,617) 18,421,248 26,818,000 19,043,525 111,970 175,000 135,577 878,326 1,200,000 929,703 50,691 58,000 78,503 97,245 170,000 72,142 81,424 150,000 68,494 75,591 115,000 64,727 1,013,503 1,460,000 860,352 462,701 1,120,000 1,118,919 687,681 1,145,000 853,474 384,962 525,000 271,283 68,590 112,000 52,792 89,936 170,000 98,527 155,837 200,000 125,713 133,898 250,000 88,133 37,788 85,000 29,999 3,662,199 5,525,000 4,276,149 92,743 100,000 49,257 316,268 490,000 331,445 286,169 375,000 434,712 324,218 600,000 522,111 71,750 90,000 67,953 6,718 64,000 31,955 25,027 400,000 485,953 FPC1294AXLS-5/2/95-12:04 PM Q %EXP INCR THRU REMAINING (DECR) 3-31-95 BUDGET $ 69.74 9,306,180 121,559 65.63 861,560 281,369 76.92 51,923 0 37.50 46,87S 4,692 76.40 838,555 (35,875) 51.24 48,765 7,922 71.40 1,847,678 258,108 70.03 11,153,858 379,667 63.57 (2,549,897) 406,552 75.60 (829,486) (163,942) 67.51 (3,379,383) 242,610 71.01 7,774,475 622,277 77.47 39,423 23,607 77.48 270,297 51,377 135.35 (20,503) 27,806 42.44 97,858 (25,103) 45.66 81,506 (12,930) 56.28 50,273 (10,864) 58.93 599,648 (153,151) 99.90 1,081 656,218 74.54 291,526 165,793 51.67 253,717 (113,679) 47.14 59,208 (15,798) 57.96 71,473 8,591 62.86 74,287 (30,124) 35.25 161,867 (45,765) 35.29 55,001 (7,789) 77.40 1,248,851 613,950 49.26 50,743 (43,486) 67.64 158,555 15,177 115.92 (59,712) 148,543 87.02 77,889 197,893 75.50 22,047 (3,797) 49.93 32,045 25,237 121.49 (85,953) 460,926 PAGEl !:! INCR (DECR) % 0.57 20.63 0.00 20.02 (1.30) 18.29 5.93 1.48 (8.37) 6.81 (3.34) 3.38 21.08 5.85 54.85 (25.81) (15.88) (14.37) (15.11) 141.82 24.11 (29.53) (23.03) 9.55 (19.33) (34.18) (20.61) 16.76 (46.89) 4.80 51.91 61.04 (5.29) 375.66 1,841.71 S/2/9S CS DOC JOINT OPERATING WORK ORDER SUMMARY 9 MONTHS ENDED 3/31/95 9 Months 9 Months 9 Months $ Ended Ended Ended INCR/(DECR) % INCR/(DECRI Mar-93 Mar-94 Mar-95 FROM PR. YEAR FROM PR. YEAR COLL, DIVER. & INTERPLANT 87,316 77,970 108,346 30,376 38.96% HEADWORKS 1, 160,737 1, 104,796 1,260,473 155,677 14.09% PRIMARY TREATMENT 5,872,097 4,280,627 3,260,628 (1,019,999) (23.83%) SECONDARY TREATMENT 2,687,593 1,766,462 2, 150,425 383,963 21.74% SOLIDS HANDLING 6,434,920 5,640,724 6, 192,067 551,343 9.77% EFFLUENT CHLORINATION 132,665 84,938 61,048 (23,890) (28.13%) EFFLUENT DISPOSAL 918,659 443,688 554,427 110,739 24.96% SUPERVISORY CONTROL 1,549,747 1,578,868 1,662, 169 83,301 5.28% UTILITY SYSTEMS 1,790, 168 3, 122, 723 4,074, 195 951,472 30.47% GENERAL PLANT COMPLEX 5,446,361 3,983, 103 4,844,301 861, 198 21.62% ODOR CONTROL 3,012,578 2,798,808 3,255, 174 456,366 16.31 % GENERAL ENGINEERING 466, 149 109, 178 273,968 164,790 150.94% INDUSTRIAL WASTE 556,255 467,986 666,743 198,757 42.47% LABORATORIES & RESEARCH 4,708,807 6,225, 120 5,751,656 (473,464) (7.61 %) MOTOR POOL NET CHARGES 269,875 240,464 236,008 (4,456) (1.85%) ELECTRIC CARTS 119,435 110,099 120,251 10, 152 9.22% PORTABLE EQUIPMENT 134,397 166.809 191 ,367 24,558 14.72% TOTAL J. 0. EXPENSE 35,347,759 32,202,363 34,663,246 2,460,883 7.64% WOSU1294.XLS-12:0S PM A. Reclamation Plant 1 New and Rebudgeted Major Projects: 1. Secondary Trmt Expansion to 80 MGD, P1-36 2. Electrification of Pump Drives, Pl-36-1 3. Secondary Treatment Expansion, Pl-36-2 4. Primary Treatment 72 MGD Expansion, P1-37 5. Security & Landscaping, Pl-38-1 6. Misc. Mods. Priority Elements Pl-38-2 7. Misc. Modifications Pl-38-4 8. Fire Protection, Signage and Water Dist. Mods., Pl-38-5 9. Elect Facility Modifns & Safety Upgrades ,Pl-40-1 10. Fae Modifns & Safety Upgrades, Pl-40-2 11. Prim Clarifiers 3,4 & 5 Rehab. P1-41 Transfer to Project Below Clarifier Dome Rehab at Reclamation Pit 1, Pl-41-1 12. Seimic Retrofit of Non-Structure Systems, P1-43 13. Seismic Retrofit Structual, P1-44-1,2,3 14. Chemical and Wastehauler Facility Modifns, P1 -46 15. 12KV Distribution System for Support Facilities, P1-4 7 16. Misc Architectural & Treatment Pit lmprvmts, P1-48 17. Miscellaneous Projects, P 1-49 18. 40 MGD Oxygen Activated Sludge & DAF's 19. Belt Presses (4 Units) 20. Solids Storage (4 Bins) 21. Digesters: 2 @ 11 O' Diameter 22. 12kv Electrical Power Distribution 23. Emergency Sewage Bypass System 24. Remove Trickling Filters 1 & 3 25. Misc. Job Plan Projects (See Schedule Cl 26. Other Master Plan Projects a. Headworks No. 1 Rebuild, 2003 b. Headworks No.2 Impeller/Pump Speed, 2016 c. Remove Trickling Filters 2 & 4, 2007 d. 40 Mgd Oxygen Act'd Sludge &OAF, 2017 e. 11 O' ft Digesters, 2003 & 2012 f. 4 Belt Presses, 2004 g. 12 KV Power Distribution, 2001-2012 h. Standby Power Generation, 2005 & 2015 i. 72 Mgd Primary Treatment, 2004 & 2012 SUB-TOTAL -RECLAMATION PLANT 1 CAPITAL OUTLAY REVOLVING FUND SUMMARY OF JOINT WORKS CONSTRUCT/ON REQUIREMENTS FISCAL YEAR 1994-95 9 MONTHS ENDED 3131195 (1) (2) (3) WORK ORDER REVISED TOT AL PROJECT EST 1994-95 REQUIRED BUDGET 1994-95 ACCUMULATE CURRENT YEAR 53717-0 53717-A 53717-B 53719-0 52108-F 52108-G 52108-H 52108-J 52187-A 52187-B 52199-A 52199-C 52229-A 52125-B 52239-A 52255-0 52268-0 41,600,000 1,720,000 490,000 28,625,000 1,700,000 5,060,000 3,325,000 3,200,000 3,330,000 5,025,000 2,560,000 100,000 4,760,000 8.400,000 1,920,000 2,280,000 1,870,000 5,460,000 65.463,000 14,300,000 10,177,000 9, 100,000 2,477,000 1,922,000 1,300,000 27, 125,000 14,950,000 2,600,000 1,300,000 34,000,000 18,200,000 10,920,000 1,099,000 4,914,000 32,500,000 373, 772,000 1,750,000 1,200,000 400,000 1,000,000 1,000,000 2,500,000 2,000,000 1.000.000 500,000 500,000 500,000 (100,000J 100,000 2,000,000 1,800,000 1,000,000 2,000,000 1.000.000 250,000 1,000,000 21,400,000 COST OUTLAY @ 6/30/94 TO 3/31/95 3,566,502 127,708 161,280 841,863 26, 129 54,293 141,273 18,804 743,293 808,735 2,657,416 2,080,255 930,066 952, 144 368,056 72,218 59,057 64, 122 244.148 39,431 91.128 111, 145 613 30,438 110,473 5,768 778,467 276,885 281,560 55,746 1,364 117,686 62,329 36,998 18,691 106,896 10,241,845 5,801.135 (2) + (3) PROJECT COST TO DATE 3,694,210 1,003, 143 80,422 160,077 1,552,028 4,737,671 1,882,210 440,274 123.179 283,579 202,273 31,051 116,241 1,055,352 337,306 119,050 99,327 125,587 16,042,980 SCHEDULE 8-1 Page 1 of 4 Prepared By: Bill Aldridge (1) -(3) MEMO UNEXPENDED COMPLETED JOBS BUDGET TRANSFER TO FIXED ASSETS 1,622,292 358, 137 345,707 981,196 191,265 419,745 1,047,856 927,782 435,878 460,569 388,855 (100,000) 69,562 1,994,232 1,523, 115 944,254 1,882,314 963,002 250,000 893, 104 (38,347) 15,598,865 (38,347) I B. Plant 2 New and Rebudgeted Major Projects: 1. Support Facilities and Site Improvements a. Operations Building, P2-23-5-1 b. Warehouse Building, P2-35-2 c. Maintenance Building , P2-35-3 d. Phase II Site & Security Imp., P2-35-5 e. Construction Management Office, M-044(P2-35-4) 2. Rehab 7 Digesters, P2-39-1,2,3 3. Primary Treatment 24 MGD Expansion, P2-41 4. Secondary Treatment Expansion, P2-42-2 5. Priority Misc. Mod. , P2-43-1 6. Misc. Modifications , P2-43-3 7. Monitor/Control System, P2-44 8. Fire Protection, Signs & Water Dist. Modifns, P2-46 9. Electl Fae Modifns & Safety Upgrades, P2-47-1 10. Fae Modifns & Safety Upgrades, P2-47-2 11. Primary Clarifier Rehab. P2-48 12. Seimic Retrofit of Non-Structure Systems, P2-50 13. Seismic Retrofit Structural P2-53-2.3,4,5,6 14. Chemical and Plant Water Modifns, P2-55 15. Misc Seismic Modifns & Flare Improvements, P2-56 16. Miscellaneous Projects, P2-57 17. Solids Storage: 2 Bins 18. Additional 105 Foot Digester 19. Plant Water Pump Station 20. Misc. Job Plan Projects (See Schedule D) 21. Other Master Plan Projects a. Replace Primary Basins A, B, C, 2006 b. Standby Power Generation, 2005 & 201 5 c. Monitoring and Control System, 2005 SUB-TOTAL -TREATMENT PLANT 2 C. Water Reclamation Regional Expansion Transfer to Projects Below Reclmation Plant No. 1 Water Quality Management Study OCSD/OCWD Regional Water Reclamation Plant Study Reclamation Plant 3 Preliminary Studies & Feasibility Report SUB-TOTAL -WATER RECLAMATION REGIONAL EXPANSIO N CAPITAL OUTLAY REVOLVING FUND SUMMARY OF JOINT WORKS CONSTRUCTION REQUIREMENTS FISCAL YEAR 1994-95 9 MONTHS ENDED 3/31195 11) (2) (3) WORK REVISED TOT AL REQUIRED ACCUMULATE CURRENT YEAR ORDER PROJECT EST BUDGET COST OUTLAY 1994-95 1994-95 @ 6/30/94 TO 3/31/95 53715-0,A 3, 175,000 550,000 2,761,789 513,068 51813-H 3, 130,000 2,000,000 247,075 58,617 51813-F 3,500,000 2,000,000 208,039 45,831 51813-E 2,475,000 1,300,000 120,021 52,025 51813-G 535,000 250,000 195,846 74,985 52045-0 11' 100,000 600,000 418,569 103, 149 53714-0 14,300,000 4,597 53718-0,B 17,900,000 5,000,000 11,120,047 3,876,828 52108-B 5,350,000 700,000 4,055,359 862,670 52108-E 2, 150,000 1,350,000 722,658 1 ,873,467 52094-0 7,230,000 2,700,000 2,038,578 112,745 52176-0 4,780,000 2,500,000 257,239 152.421 52189-A 4,050,000 1 ,500,000 54.440 46,434 52189-B 4,610,000 2,000,000 247,332 35,793 52199-B,E 5,630,000 1,500,000 129,034 223.425 52229-B 5,200,000 2,000,000 149,673 15, 185 52108-C 11,360,000 2,500,000 2,880,310 249, 187 52239-B 2,600,000 2,000,000 178,598 65,800 52269-0 250,000 150,000 17,434 2,214 5,260,000 250,000 5,200,000 3,900,000 1, 170,000 27,250,000 1,000,000 24,551 140,954 11,700,000 10,000,000 520,000 174,325,000 31,850,000 25,831, 189 8,504,798 77,000,000 400,000 (1,441 ,800) (47, 103) 58231-0 280,000 932 608 932 52133-E 400,000 41,334 3,004 41,334 52133-A 761,800 4,837 552, 107 4,837 77,000,000 400,000 555.719 47, 103 (2) + (3) PROJECT COST TO DATE 3,274,857 305,692 253,870 172,046 270,831 521,718 4,597 14,996,875 4,918,029 2,596, 125 2,151,323 409,660 100,874 283, 125 352,459 164,858 3, 129.497 244,398 19,648 165,505 34,335,987 0 1,540 44,338 556,944 602,822 SCHEDULE 8-1 Page 2 of 4 (1l -(3) MEMO UNEXPENDED COMPLETED JOBS BUDGET TRANSFER TO FIXED ASSETS 36,932 (2,935, 1,941.383 1,954, 169 1,247,975 175,015 496,851 0 1,123,172 (162,670) 1523.4671 2,587,255 2,347,579 1.453,566 1,964,207 1,276,575 1,984,815 2,250,813 1,934,200 147,786 250,000 859,046 166,3651 23,345,202 169,300) 400,000 147, 103) 0 0 0 352,897 0 D. lnterplant and Joint Facilities 1 . Support Facilities and Site Improvements a. Demolition of Old Lab, J-1 1-1 b. Monitoring & Control System, J-23-2 & J-31 Transfer to Project Below SCADA Retrofit Hardware Platform at Pits 1 & 2 c. Personnel Building at Pit 1, J-26 d. 3-Story Admin Annex at Old Lab Site, J-30 e. Demolition of Old Control Center f. Demolition of Support Bldg.@P2, J-27 g. Central Lab Expansion J-17-2,3 Transfer to Project Below Purch & lnstl of Racks to Secure Gas Cylinders & Dewar 2. Outfall & Booster Pump Stations a. Surge Tower Replacement, J-34-1 b. Outfall Reliability & Pumping Annex OOBS "C" c. Ext & Repl 78"to Deep Water w/120" Outfall 3. Computerized Fae. Records and Dwg. Sys. J-25-1 4. Electl. Power Systems Rehab. Studies J-25-2 5. Collection System Mapping 6. Telephone/Telemetry Monitoring Exp. J-28 7. Standby Power Reliability Modifns, J-33 8. Bushard lnterplant Trunk Replacement 9. Sludge Disposal Projects a. Compost Demonstration Plant b. Land Acquisition c. Landfill Development Phase I d. Compost Facility 10. District Information Management Network a. Maint. & Oper Mgmnt Computer System Transfer to D. Item 13 (Schedule El b. Lab Information Management System Upgrades Transfer to D. Item 13 (Schedule El c. Financial Information System d. Network System Integration e. CD-Optical Data Archiving CAPITAL OUTLAY REVOLVING FUND SUMMARY OF JOINT WORKS CONSTRUCT/ON REQUIREMENTS FISCAL YEAR 1994-95 9 MONTHS ENDED 3131195 Ill (21 (31 WORK REVISED TOTAL REQUIRED ACCUMULATE CURRENT YEAR ORDER PROJECT EST BUDGET COST OUTLAY 1994-95 1994-95 @ 6/30/94 TO 3/31/95 52083-A 400,000 250,000 8,301 18,390 53712-B/52215-0 7,025,000 2,200,000 2,655,398 1,243,381 (263,2561 52215-A 2,200,000 263,256 263,256 53716-0 1,310,000 400,000 141, 168 24, 135 52083-0 3, 110,000 107,652 100,000 52084-0 250,000 50,000 90,374 19, 130 52257-0 706,000 100,000 87,377 68,965 (27.4671 52293-0 27.467 27.467 15, 749 52241-0 6,600,000 2,000,000 574,812 193,637 31,085,000 51,269,000 100,000 58216-0 2,700,000 750,000 195,662 8,298 58216-A 2,970,000 300,000 6,807 8, 154 100,000 100,000 52146-0 400,000 25,000 233,551 431 52240-0 5,390,000 500,000 352,098 64,839 31,000,000 9,000,000 22,000,000 28,600,000 50,000,000 52149-A 250,000 250,000 856,758 30,544 (25,000) 52149-B 375,000 275,000 31,808 15,965 (108, 1071 52149-C 1, 150,000 750,000 312.733 (103,6601 820,000 340,000 75,000 50,000 (2) + (3) PROJECT COST TO DATE 26,691 3,898,779 263,256 165,303 107,652 109,504 156,342 15, 749 768.449 203,960 14,961 233,982 416,937 887,302 47,773 209,073 - SCHEDULE 8-1 Page 3 of 4 (11 -(31 MEMO UNEXPENDED COMPLETED JOBS BUDGET TRANSFER TO FIXED ASSETS 231,610 956,619 (9,03 (263,2561 0 375,865 0 30,870 31,035 (27.4671 11,718 1 ,806,363 100,000 741,702 291 ,846 100,000 24,569 (233,5511 435,161 219.456 (149,2671 (25,0001 259,035 (108, 1071 853,660 (12,1901 340,000 50.000 - - 11. In-Plant Sampling System Modifn Transfer to Project Below Pit 2 Influent Sampler Upgrades 12. Other Master Plan Projects a. Sludge Disp. Landfill Phase II 2011 b. Sludge Disp . Equip Phase I & II 2001 c. Electrical Power Distribution, 12kv 13. Misc Job Plan Projects (See Schedule E) Transfer from D. Items 10 a & b Projects Above SUB-TOTAL -INTERPLANT & JOINT SUB-TOTAL -MAJOR PROJECTS E. Special Projects, Studies, Research & Development 1. Action Plan: a. NPDES Permit ( Application) b. NPDES Permit (Monitoring Changes) 2. Solids Treatment, Disposal and Reuse Transfer to Project Below Sludge Disposal Related Projects 3. Air Quality Control Program a. Toxics and ROG Control: Biofilter R & D b. Air Emissions: Source Control Feasibility Study c. SCAQMD Rule 431 .1 :Sulfur Control & CEMS d. SCAQMD Rule 1402: Air Toxics e. Air Quality Management Implementation Plan f. Parameter Monitoring System for Cen Gen g. A.O. Database Development 4. 2020 VISION Master Plan Update SUB-TOTAL -SPECIAL PROJECTS F. Equipment Items SUB-TOTAL -JOINT WORKS CAPITAL REQUIREMENTS CONSTRUCTION IN PROGRESS COMPLETED AT 6/30/94 TOTAL JOINT WORKS CAPITAL REQUIREMENTS CAPITAL OUTLAY REVOLVING FUND SUMMARY OF JOINT WORKS CONSTRUCTION REQUIREMENTS FISCAL YEAR 1994-95 9 MONTHS ENDED 3/31195 ( 1) [2) (3) WORK REVISED TOTAL REQUIRED ACCUMULATE CURRENT YEAR ORDER PROJECT EST BUDGET COST OUTLAY 1994-95 1994-95 @ 6/30/94 TO 3/31/95 140,000 140,000 (25,000) 52311 -0 25,000 25,000 24,681 15,600,000 11,500,000 2,707,000 19,025,000 1,000,000 87,074 82,667 133, 107 307,909.467 9,5BO,OOO 5,741,573 1,978,562 933,006.467 63,230,000 42,370,326 16,331,598 58209-F 425,000 50,000 393,680 21,696 100,000 50,000 1, 150,000 150,000 (1,235) 58214-0 1,235 258.431 1,235 58227-0 300,000 250,000 135,981 118.437 50,000 50,000 100,000 100,000 200,000 200,000 58232-0 375,000 275,000 13, 113 8,527 58235-0 400,000 300,000 3,322 75,000 50,000 3, 103.000 100,000 6,27B,OOO 1,575,000 801 ,205 153,217 53,225,000 3,000,000 459,559 1,101,210 992,509.467 67,805,000 43,631 ,090 17,586,025 SCHEDULE F 111,188,042 392,936 992,509.467 67,805,000 154,819, 132 17,978,961 (2) + (3) PROJECT COST TO DATE 24,681 169,741 7,720, 135 58, 701 ,924 415,376 0 259,666 254.418 21,640 3,322 954,422 1,560, 769 61,217,115 111.580,978 172,798,093 SCHEDULE 8-1 Page 4 of 4 (1) -(3) MEMO UNEXPENDED COMPLETED JOBS! BUDGET TRANSFER TO FIXED ASSETS 140,000 (25,000) 319 917,333 (45,864) 133. 107 7,601,438 (449,907) 46,898.402 (557,554) 28,304 50,000 150,000 (1,235) 0 131,563 50,000 100,000 200,000 266,473 296,678 50,000 100,000 1.421, 783 0 1,898,790 (1,378.449) 50,218,975 (1,936,003) (392,936) (109.522.858) 49,826,039 (111,458,861) ', 2 3 4 5 6 7 7 8 9 -10 )1 12 13 14 15 16 17 18 4/28/95 QUARTERLY SELF-FUNDED HEAL TH PLAN BUDGET REVIEW A 1994-95 BUDGET EXPENDITURES Claims -Medical 0 -Dental 325,000 -Disability* 0 Sub-Total 325,000 Contractural Services 50,000 Stop Loss Insurance 0 Transfer Out 0 Total Expenditures 375,000 REVENUE & RESERVES In-Lieu Prem. -CSDOC 353,000 -Employees 40,000 Sub-Total 393,000 Reimburse from Stop Loss 1.ns 0 Supplemental CSDOC Funding 0 Other 0 Total Revenues 393,000 Excess Revenue (Expense) 18,000 Cash and Carry-over Reserves 50,000 Transfers 0 Ending Reserves 68,000 *Disability insurance has been purchased rather than self-funded since December 1 989 SFMQ395.XLS 9 MONTHS ENDED 3-31-95 .6 .c .D. ACTUAL % OF BUDGET REMAINING THROUGH THROUGH 1994-95 3-31-95 3-31-95 BUDGET 6,279 0.00 (6,279) 214,079 65.87 110,921 0 0.00 0 220,358 67.80 104,642 31,395 62.79 18,605 0 0.00 0 113,162 0.00 0 364,915 97.31 10,085 260,861 73.90 92, 139 28,665 71.66 11,335 289,526 73.67 103,474 633 (633) (11,127) 0.00 11, 127 0 0 279,032 71.00 113,968 (85,883) 103,883 85,952 69 f E .G ACTUAL TO DATE THROUGH INCREASE FROM 3-31-94 (DECREASEJ 7 /1 /79 1,416,141 (1,409,862) 12,686,982 201,235 12,844 2,373, 108 0 0 173,457 1,617,376 (1.397,018) 15,233,547 80,231 (48,836) 606,608 93,837 (93,837) 973,347 0 113,162 113,162 1, 791,444 (1,426,529) 16,926,664 1,223,075 (962,214) 8,961,084 260, 120 (231,455) 1,890,527 1,483, 195 ( 1, 193,669) 10,851,611 1,758 (1, 125) 230,721 281,949 (293,076) 5,118,194 79,904 (79,904) 726,207 1,846,806 (1,567,774) 16,926,733 55,362 (141,245) 69 15,305 0 0 70,667 69 4/28/95 QUARTERLY PUBLIC LIABILITY SELF-INSURED FUND BUDGET REVIEW 9 MONTHS ENDED 3-31-95 ~ !! ~ _!,} E E g_ ACTUAL % OF BUDGET REMAINING ACTUAL TO DATE 1994-95 THROUGH THROUGH 1994-95 THROUGH INCREASE FROM BUDGET 3-31-95 3-31-95 BUDGET 3-31-94 (DECREASE) 7-1-79 EXPENDITURES 1 Salaries 1,000 0 0.00% 1,000 0 0 1,715 2 Claims 90,000 1,764 1.96% 88,236 850 914 847,667 3 Contractual Services 20,000 2,837 14.19% 17, 163 16,321 (13,484) 96,590 4 Legal Services 100,000 140,044 140.04% (40,044) 98, 154 41,890 1,364,271 5 Professional Services 10,000 2,863 28.63% 7, 137 740 2, 123 132,816 6 Supplies & Other 1,000 0 0.00% 1,000 0 0 0 7 Sub Total 222,000 147,508 66.45% 74,492 116,065 31,443 2,443,059 8 Excess Loss Policy* 0 0 0 0 0 405,217 9 Total Expenditures 222,000 147,508 66.45% 74,492 116,065 31,443 2,848,276 BEVENUES & BESEB~ES 10 In-Lieu Premiums 0 0 0.00% 0 0 0 2,541 ,509 1 1 Interest & Other 300,000 92,007 30.67% 207,993 214,073 (122,066) 3,111"-oq 12 Allocation to Other Funds 0 67,820 0.00% (67,820) 1 ,519 66,301 198 13 Reimbursement from Stop Loss 0 0 0.00% 0 0 152,449 14 Total Revenues 300,000 159,827 53.28% 140,173 215,592 (55,765) 6,003,508 15 Excess Revenue (Expense) 78,000 12,319 65,681 99,527 (87,208) 3, 155,232 16 Beginning Cash Reserves 3,411,000 3,392,913 3,262,254 17 Transfers 0 0 250,000 18 Ending Cash Reserves 3,489,000 3,405,232 3,361,781 3,405,232 * Districts have been entirely self-insured for liability exposures since 1 986. This policy is reviewed by the Directors annually. PLQB395.XLS 4/28/95 , I ., .~-----QUARTERLY WORKERS' COMP SELF-INSURED FUND BUDGET REVIEW 9 MONTHS ENDED 3-31-95 ~ ~ !< _Q g .E ~ ACTUAL % OF BUDGET REMAINING ACTUAL TO DATE 1994-95 THROUGH THROUGH 1994-95 THROUGH INCREASE FROM BUDGET 3-31-95 3-31-95 BUDGET 3-31-94 (DECREASE) 7-1-79 EXEE~DII!.!BES Salaries 10,000 0 0.00% 10,000 65 (65) 160, 149 2 Claims 165,000 96, 150 58.27% 68,850 145,088 (48,938) 1,696,484 3 Contractual Services 35,000 18,898 53.99% 16, 102 19, 118 (220) 209,981 4 Legal Services 5,000 0 0.00% 5,000 0 0 0 5 Professional Services 35,000 16,664 47.61 % 18,336 19, 183 (2,519) 284,443 6 Supplies & Other 12,000 0 0.00% 12,000 680 (680) 21,215 7 Sub Total 262,000 131,712 50.27% 130,288 184, 134 (52,422) 2,372,272 8 Excess Loss Policy 45,000 25,568 56.82% 19,432 24,491 1,077 464,083 9 Total Expenditures 307,000 157,280 51.23% 149,720 208,625 (51,345) 2,836,355 b BEVE~!.!ES & RESEBVES In-Lieu Premiums 225,000 173,077 76.92% 51,923 173, 134 (57) 2,405, 165 11 Interest & Other 50,000 16,614 33.23% 33,386 39, 117 (22,503) 962,411 12 Total Revenues 275,000 189,691 68.98% 85,309 212,251 (22,560) 3,367,576 13 Excess Revenue (Expense) (32,000) 32,411 (64,411) 3,626 28,785 531,221 14 Beginning/Ending Cash 743,000 748,810 670,714 1 5 Transfers 0 0 250,000 16 Ending Reserves 711,000 781,221 674,340 781 ,221 WCQB395.XLS ~) FINANCE AND PERSONNEL COMMITTEE FAHR95-28: Summary: AGENDA FOR MAY 10, 1995 Consideration of Motion to Receive and File Quarterly Staff Summary Report of Training and Travel Costs for the Quarter Ended March 31, 1995, and to Add Language of the Districts' Travel and Training Policy Gary G. Streed, Director of Finance, will present a summary report of training and travel costs for the quarter ended March 31, 1995. Beginning in 1993-94, the Joint Boards asked this Committee to review a staff report summarizing training and travel expenses each quarter. Accordingly, the report for the quarter ended December 31, 1995, is attached. Training, travel and meeting expenses chargeable to the Joint Operating fund are running at 53% of the 1994-95 budget. Travel to inspect equipment fabrication for a capital project and the initial training required for a new facility may be appropriately capitalized and charged to that project. Such costs are paid through the respective capital fund, generally the Capital Outlay Revolving Fund (CORF). In order to fully report to the Committee, these charges have been captured and are included in the report. For this reason, the costs in this report will not be the same as those in the quarterly JO budget review. During the review of the six-month report, the Committee asked that we add language to our training and travel policy relative to costs incurred by retiring or terminating Directors and staff. The following paragraph is submitted for the Directors' consideration: "Training and travel during the final 90 days of service of any employee or Director will be authorized only in extraordinary circumstances where no alternate attendee is appropriate. Absent such authorization, all costs will be reimbursed by the employee or Director." Staff Recommendation Monitoring training and travel costs has been delegated to the Finance, Administration and Human Resources Committee and no Executive Committee action will be required. J:IWPOOCIFIN\CRANE\FPC.MTG\FPC95\11EMS.AGDIFAHR95.28 5/3/95 Page 1 TRAINING, TRAVEL AND MEETING SUMMARY Nine Months Ended March 31, 1995 Number Of Beginning Ending Local Travel, Room Bfil Event or Description Attendees ~ .D.filll .D.filll Meetings Registration & Per Diem Total Costs Location Divisions Six Month Charges to 12/31 /94 $3.864.01 $59.093.65 $54.990.57 $117.948.23 2 OMTS Committee 1/21 $43.22 $43.22 CS DOC Director's Cornn ) 3 PDC Committee 1 /15 $63.76 $63.76 CS DOC Director's Commih~ 4 Finance & Personnel Comm 1 /18 $199.34 $199.34 CS DOC Director's Committee 5 Executive Committee 1/25 $53.78 $53.78 CS DOC Director's Committee 6 OMTS & P.D.C. Comm 2/01 2/02 $95.62 $95.62 CS DOC Directors' Committees 7 Finance & Personnel Comm 2/15 $48.78 $48.78 CSDOC Directors' Committees 8 Executive Committee 2/22 $48.49 $48.49 CSDOC Directors' Commiittees 9 Steering Committee 3/08 $32.21 $32.21 CSDOC Director's Committee 10 Finance & Personnel Comm 3/15 $66.62 $66.62 CS DOC Director's Committee 11 Directors' Meeting Supplies $20.47 $20.47 CS DOC Director's Committee 12 CASA Tech. & Regulatory Meeting 11 /18 11 /19 $35.51 $35.51 Napa Directors 13 CASA Mid-year Work Conf. 2 2 1 /19 1 /21 $480.00 $961.74 $1,441.74 Palm Springs Directors 14 Casa Annual Mid Year Session 1 /19 $66.03 $66.03 Palm Springs Technical Services 15 Casa Legislative Committee 2/17 $311.90 $311.90 Sacramento Director 16 CWPCA Annual Cont 12 3 4/18 4/21 $1,335.00 $100.00 $1,435.00 Palm Springs Oper & Tech Se. 17 AMSA/ EPA Meeting 2 2/25 2/27 $1,164.57 $1, 164.57 Durham N.C. Air Quality 18 AMSA Winter Tech Conference 1 3 2/14 2/17 $ 425.00 $639.48 $1,064.48 Arizona Air Quality 19 Genl Mgr Search Reimb 2/03 $2,635.18 $2,635. 18 Newport Bch. General Manager 20 CSMFO LAIF Fundamentals 2 1 /19 $40.00 $40.00 Downey Accounting 21 CSFMO Establish an lnvestmnt Prog 3 1/26 $60.00 $60.00 San Juan Capo Accounting 22 "Violence in the work place". 1 /26 $195.00 $5.00 $200.00 Universal City Personnel TRV3QTR5.XLS 8:19 PM 5/3/95 Page 2 TRAINING, TRAVEL AND MEETING SUMMARY Nine Months Ended March 31, 1995 Number Of Beginning Ending Local Travel, Room Ref Event or Description Attendees ~ ~ ~ Meetings Registration & Per Diem Total Costs Location Divisions 23 COBRA Workshop 2/09 $100.00 $40.31 $140.31 Van Nuys Personnel -- 24 Oracle 7: New Features & Options 4 1 /23 1/27 $1,750.00 $1,750.00 El Segundo Information Ser~ 25 Decus Computer Training 5 12/10 12/15 $81.00 $81.00 Anaheim Information Services 26 Oracle & Migration Class 4 2127 3/03 $998.29 $998.29 Denver Information Service 27 Oracle Version Seven 4 2127 3/03 $541.01 $541.01 Colorado Information Services 28 OT Storm Watch Meals 20 3 1 /04 1115 $197.69 $197.69 CS DOC 6 Divisions 29 OCIP Committee Parking 12/01 $46.75 $46.75 Santa Ana General Manager 30 OCIP Committee 3/01 $96.08 $96.08 CS DOC Director's Committee 31 OCIP Committee 3/20 $70.00 $70.00 CS DOC Director's Committee 32 Tri Tac Meeting 12/08 $19.00 $19.00 Oakland Cons, Reel & Reuse 33 Sexual Harassment Awareness All Empl April $9,680.00 $9,680.00 CSDOC Personnel 34 Disaster Preparedness 2 1108 1/10 $488.39 $488.39 Georgia Source Cntl 35 Biosolids Site Inspection 1 1 /16 1117 $70.60 $70.60 San Joaquin Cons, Reel & Rel 36 Biosolids Site Inspection 3 1 /27 1/30 $699.45 $699.45 3 Cities Compliance 37 Biosolids Site Inspection 4/15 4/16 $47.97 $47.97 4 Cities Cons, Reel & Reuse TRV3QT~-XLS q:17 PM 5/3/95 Page 3 TRAINING, TRAVEL AND MEETING SUMMARY Nine Months Ended March 31, 1995 Number Of Beginning Ending Local Travel, Room full Event or Description Attendees ~ ~ .!22ru Meetings Registration & Per Diem Total Costs Location Divisions 38 Grammar Seminar 1 1 /18 $6.00 $6.00 Long Beach Tech Serv 39 "The Basics of Asphalt Paving" 2 11 /14 11 /16 $ 375.00 $375.00 Newport Const. Mngt. -__ ) 40 Surveillance -Neutron 2 11 /20 11 /23 $42.63 $42.63 Anaheim Source Cntl 41 7th International Ocean Cont. 4 11 /26 12/01 $197.75 $197.75 Woods Hole, Ma Compliance 42 Regional Youth Summit Exhibit 12/09 $1,000.00 $1,000.00 Anaheim Mgmt. Support 43 Forklift Training 28 2/15 $750.00 $750.00 CSDOC Mechanical Maint. 44 Forklift Training 28 2/21 $750.00 $750.00 CS DOC Operation & Maint. 45 International Security Conference 2/15 $6.00 $6.00 Anaheim Information Service 46 Landscape Industry Trade Show 2/17 $6.00 $6.00 Long Beach Plant Mntc. 47 Basic Risk Mgt. Certification Training 4 2/20 2/24 $595.00 $152.60 $747.60 San Diego Finance 48 First Aid & CPR Training 50 2 2/28 3/01 $1,288.00 $1,288.00 CS DOC Personnel 49 Biocycle Conference 1 3 3/12 3/15 $362.59 $362.59 San Fransisco Cons, Reel & Reuse 50 Adverse Health Effects of Pollution 3/17 $20.00 $20.00 Diamond Bar Air Quality 51 A/R Collections Seminar 3 3/30 $267.00 $30.00 $297.00 Anaheim Accounting 52 Spectrum 95 HRIS Educational 3 4/02 4/05 $250.00 $250.00 Denver Personnel 53 Hazardous Materials Seminar 3 4/04 4/07 $ 200.00 $200.00 Shell Beach, Ca Source Control 54 Principles Of Acoustics 4/05 $195.00 $195.00 Anaheim Personnel 55 Purchasing Seminar 2 4/21 $130.00 $130.00 Costa Mesa Purchasing 56 Assertiveness Skills for Managers 1 5/02 $139.00 $139.00 Ontario Information Service_....., 57 Regulation XV (ride share program) 5/11 $150.00 $150.00 Anaheim Personnel 58 Parking I to attend Santa Ana Crt. 2/06 $11.25 $11.25 Santa Ana Operation & Maint. 59 Employee Mileage Reimb Dec /94 $29.00 $29.00 Santa Ana Accounting 60 Employee Mileage Reimb Jan. /95 Feb. I 95 $23.20 $23.20 Santa Ana Accounting 61 Employee Mileage Reimb Sept. I 94 Dec./ 94 $118.90 $118.90 Various Mgmt. Support 62 Cancellations, Refunds & Adjustmnts ($1.195.00) ($3.00) ($1 ,198.00) 63 Joint Operating Charges This Quarter $885.12 $18,729.00 $10,336.04 $29,950.16 TRV3QTR5.XLS 8:17 PM 5/3/95 Number Of ~ Event or Description Attendees ~ 64 Factory Test CRISP Pit Auto Sftw 3 65 CRISP Initial Training 1 66 Factory Test Toshiba Equip 4 67 Biofiltration Research Conf 1 68 VMS Network Initial Training 4 69 VMS Network Initial Training 4 70 Total CORF Charges This Quarter 71 Total Costs Year To Date TRV3QTR!i.XLS TRAINING, TRAVEL AND MEETING SUMMARY Beginning ~ 12/14 12/06 9/21 4/26 11 /28 2/06 Nine Months Ended March 31, 1995 Ending Q..aru 12/17 12/07 9/25 12/02 2/10 Local Meetings Registration $250.00 $0.00 $250.00 $4,749.13 $78,072.65 Travel, Room & Per Diem $1,353.79 $306.95 $695.99 $100.00 $45.00 $2,501.73 $67,828.34 Total Costs Location $1,353.79 Ohio $306.95 Nevada $695.99 Texas $250.00 San Diego $100.00 Los Angeles $45.00 Los Angeles $2,751.73 $150,650. 12 Page 4 Divisions Information Se Information Serv"""s Construction Mgt Air Quality Information Services Information Services 8:17 PM FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE AGENDA FOR MAY 10, 1995 FAHR95-29: Consideration of External Money Manager Selection Summary: Steve Kozak, Financial Manager, and Ruthann Moomy, Callan Associates, Inc., the Districts' Investment Advisor, will update the Committee on the status of the External Money Manager selection process. Background In February, the Boards of Directors selected Chandler Liquid Asset Management, Inc., and Callan Associates, Inc., to prepare a permanent Investment Policy and conduct an external money manager search for the Districts. In April, the Finance, Administration and Human Resources Committee reviewed a draft of the permanent Investment Policy for the Districts. Also in April, Callan Associates initiated their review of external money manager candidates. A short-list of qualified money manager firms has been prepared by Callan. The next step in the selection process is to conduct interviews. Staff Recommendation Staff recommends that the Committee appoint a Money Manager Selection Subcommittee, and that the Subcommittee interview the eight candidates on the Callan short-list, and return selection recommendations to the Committee at the June meeting. J:\WPOOCIFINICRANEIFPC.MTGIFPCSISllTEMS.AGDIFAHRllS.29 ) May 10, 1995 STAFF REPORT FAHR-29: Consideration of External Money Manager Selection Background COUNTY SANITATION DISTRICTS of ORANGE COUNTY. CALIFORNIA 10844 ELLIS AVENUE P,O, BOX 8127 FOUNTAIN VALLEY, CALIFORNIA 92728-8127 !714) 962-2411 In February, the Boards of Directors selected Chandler Liquid Asset Management, Inc., and Callan Associates, Inc., to prepare a permanent Investment Policy and conduct an external money manager search for the Districts. In April, the Finance, Administration and Human Resources Committee reviewed a draft of the permanent Investment Policy for the Districts. Also in April, Callan Associates initiated their review of external money manager candidates. Search Process An announcement of the Districts' money manager search was placed by Callan in the industry publication, "Pensions and Investments." Twenty-five firms responded directly to Callan. Another twenty-one firms indicated their interest to the Districts. These firms, plus additional ones already in the Callan Associates database, were screened by Callan's Money Manager Search Committee using candidate and client profiles develped by Callan. On May 2, Callan delivered their recommended "short-list" of eight external money manager candidates to the Districts. Callan has indicated that each of the firms on the short-list is qualified to serve as money manager for the Districts (see attached evaluation summary). Interviews The next step in the selection process is to interview some or all of the money manager candidates identified by Callan. It is recommended that the Committee appoint a subcommittee to conduct the interviews supported by staff and Callan. The interviews would be held the week of May 22, with selection recommendations being returned for Committee and Board approvals at the June meetings. FAHR95-29 Page2 May 10, 1995 Staff Recommendation Staff recommends that the Committee appoint a Money Manager Selection Subcommittee, and that the Subcommittee interview the eight candidates on the Callan short-list, and return selection recommendations to the Committee at the June meeting. SK: le J:\WPDOC\FIN\CRANE\FPC.MTG\FPC95\STAFFRPT.FPC\FAHR95.29R Assets Under Mngmt (Fl only) Name of Firm ($MM) Bear Steams Asset $3,494 ManaJ?ement Chandler Liquid Asset $335 Management Payden & Rygel $11,540 PIMCO (Pacific Investment $33,804 Management) Public Financial Management $7,208 Scudder, Stevens & Clark $7,511 Voyageur Asset Management $6,300 Western Asset Management $9,347 Callan Associates Inc. ORANGE COUNTY SANITATION DISTRICTS INVESTMENT MANAGER SEARCH CANDIDATE FINALISTS # Years Fees of Product (in hp) Track on$250MM Ownership Structure Name of Product Record Portfolio STAMP-Short Acct, 5 Yr. 7 12.5 Publicly-Owned Max Short Term Fixed 5 6.0 Employee-Owned Short Bond Strategy >10 12.0 Employee-Owned Low Volatility >10 27.5 Subsidiary of Pacific Mutual 3 8.8 Subsidiary of Marine Midland BankN.A. Limited Volatility Bond->10 13.5 Employee-Owned Defensive Short-Total Return 5 8.0 Corporate structure. Owned 62.5% (including stock options) by senior management and employees and 37.5% by the Pohlad Companies Limited Duration >10 17.5 Subsidiarv of Leee-Mason, Inc. Location New York California California California Pennsylvania with California Office New York with California Office Minnesota California Page 1 ) FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (14) Summary AGENDA FOR MAY 10, 1995 Consideration of upcoming meetings and items to be discussed at those meeting. The calendar of future meetings is on the back of the Notice of Meeting each month. The next Finance, Administration and Human Resources Committee meeting is scheduled for Wednesday, June 14, 1995. Some of the potential major non-routine items the Committee will be reviewing, considering and acting on over the next few months follow. Some items will carry forward to future months, but are listed only once at the start of a process. MONTH ITEM JUNE Selection of Investment Portfolio Manager Capital Improvement Budget for 1995-96 Joint Works Operating and Personnel Budget for 1995-96 Individual District's Budgets for 1995-96 Personnel Policies and Procedures JULY Debt Financing strategy for 1995-2000 Formation of Financing Team Employee Handbook AUGUST As there is no Executive Committee meeting scheduled in August, the Committee is likewise not scheduled. Staff Recommendation Information only item. J:IWPOOCIFIN\CRANEIFPC.MTGIFPC95\ITEMS.AGCMGDITM14.