HomeMy WebLinkAbout11-09-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, November 9, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, November 9, 2022 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility. Chair
Parker led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
ABSENT:Brad Avery and Rose Espinoza
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Mo Abiodun; Randa Abu
Shaban; Janine Aguilar; Jennifer Cabral; Kim Cardenas; Tina Knapp; Laura Maravilla; Tom
Meregillano; Rob Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance
telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Jennifer Farr, Partner at Davis Farr
LLP, were in attendance virtually.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker did not provide a report.
General Manager Jim Herberg reminded the Committee of the upcoming Special Board
Meeting - State of OC San on November 15, 2022 at 9:00 a.m.; Regular meeting of the
Board on November 16, 2022; and the upcoming administrative offices holiday closures on
November 11, 24, 25 and December 23 and 26.
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes November 9, 2022
Assistant General Manager Lorenzo Tyner reported that information regarding the upcoming
rate study would be presented as an informational item at the Steering Committee meeting in
November; and the final rate study would be presented to the Administration Committee and
the Board of Directors meetings in December for approval.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2584
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held October
12, 2022.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
2.CONSOLIDATED FINANCIAL REPORT FOR THE FIRST QUARTER
ENDED SEPTEMBER 30, 2022
2022-2386
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District First Quarter Financial Report
for the period ended September 30, 2022.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
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Minutes November 9, 2022
3.SERVICENOW IT SERVICE MANAGEMENT LICENSE RENEWAL 2022-2590
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order to Insight Public Sector for the purchase of
ServiceNow License Renewal using the OMNIA Partners Public Sector (formerly
U.S. Communities) cooperative contract #4400006644 for a one-year contract
for the period of December 30, 2022 through December 29, 2023 for a total
amount not to exceed $112,408, plus tax and delivery (if applicable); and
B. Approve a contingency of $11,241 (10%).
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
4.GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS
TO THE PRE-APPROVED OEM SOLE SOURCE LIST
2022-2595
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of July 1, 2022 to September 30,
2022; and
B. Approve the following additions to the pre-approved OEM Sole Source List:
·BEAMEX - Maintenance and Support for CMX Calibration Software and CMX
Business Bridge Software
·FORD HALL COMPANY INC. - Weir Wolf/Algae Sweep Automation
Cleaning Equipment Parts and Service
·MIDWAY MANUFACTURING & MACHINE - Custom Brackets & Fittings for
Vehicles / Electric Carts and Portable Equipment
·VAPEX ENVIRONMENTAL TECHNOLOGIES - SENTINEL Scrubber
Monitor/Controller Products
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
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Minutes November 9, 2022
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
NON-CONSENT:
5.COOPERATIVE PROCUREMENT AGREEMENTS 2022-2582
Originator: Lorenzo Tyner
Mr. Tyner provided a verbal presentation of the item and responded to questions from
the Committee regarding the cooperative procurement process including the
competitive bidding and approval at the State level; and no obligation to purchase
through the process.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the purchasing of information technology products, services, and solutions
utilizing Cooperative Procurement Agreements (CPA) such as, but not limited to,
OMNIA Partners Public Sector (formerly U.S. Communities), NASPO ValuePoint, and
U.S. General Services Administration GSA Schedule 70/ GSA Multiple Award
Schedule (MAS) for the period January 1, 2023 through December 31, 2023 for a total
amount not to exceed $2,000,000, in accordance with Ordinance No. OCSD-56,
Section 2.03(B) Cooperative Purchases, with two (2) one-year renewal options.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
6.EMISSION REDUCTION CREDITS BROKER SOLICITATION 2022-2587
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided a PowerPoint presentation
including a brief overview of emission reduction credits, priority reserve bank, and
reactive organic gases surplus.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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Minutes November 9, 2022
Approve the solicitation for an Emission Reduction Credits (ERCs) brokerage firm to
identify and secure a buyer(s) for the sale of surplus Reactive Organic Gases (ROG)
ERCs at the best available value and to handle all market evaluations of ERCs,
negotiations, and financial transactions with all appropriate parties.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
7.ORANGE COUNTY SANITATION DISTRICT ANNUAL
COMPREHENSIVE FINANCIAL REPORT FOR THE YEAR END JUNE
30, 2022
2022-2387
Originator: Lorenzo Tyner
OC San Accounting Supervisor Kim Cardenas provided a PowerPoint presentation
including an overview of the Annual Comprehensive Financial report (ACFR), OC San's
financial net position including increases and historical position, financial performance,
capital improvement outlays, and available resources. Jennifer Farr, of Davis Farr,
provided a PowerPoint presentation of the OC San audit including: the positive audit
results of the ACFR, noting the approach taken and upcoming changes in audit
standards.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Orange County Sanitation District’s (OC San) Annual
Comprehensive Financial Report (ACFR) for the year ended June 30, 2022, prepared
by staff and audited by Davis Farr, Certified Public Accountants, along with the
following reports prepared by Davis Farr:
1.Report to the Board of Directors;
2.Independent Accountants’ Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets; and
3.Report on Internal Control Over Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements Performed in Accordance
With Government Auditing Standards.
AYES:Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Ryan Gallagher,
Patrick Harper, Jordan Nefulda (Alternate), David Shawver, Andrew
Nguyen, Chad Wanke and John Withers
NOES:None
ABSENT:Brad Avery and Rose Espinoza
ABSTENTIONS:None
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INFORMATION ITEMS:
8.HUMAN RESOURCES DEPARTMENT OVERVIEW 2022-2606
Originator: Celia Chandler
Director of Human Resources Celia Chandler introduced HR and Risk Manager Laura
Maravilla who provided a PowerPoint presentation that gave an overview of the Human
Resources Department including Employee and Labor Relations, HR Operations, and
Risk Management.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
Director of Operations and Maintenance Riaz Moinuddin provided an update on the recent
Newport Beach spill near the Lido Pump Station. He stated that an additional update would
be provided at the December Operations Committee meeting.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Prior to adjournment, Chair Parker stated this would be his last meeting serving as
Administration Committee Chairman as he did not seek reelection. He thanked everyone for
their support.
Chair Parker declared the meeting adjourned at 6:08 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, December 14, 2022 at 5:00 p.m.
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Minutes November 9, 2022
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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