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HomeMy WebLinkAbout11-02-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, November 2, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chairman Brooke Jones on Wednesday, November 2, 2022 at 5:00 p.m. Chair Jones stated the meeting was being held telephonically and via internet accessibility. Chair Jones led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: A quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman ABSENT:None STAFF PRESENT: Clerk of the Board Kelly Lore and Brian Engeln were present in the Board Room. General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia Chandler, Director of Operations & Maintenance Riaz Moinuddin, Janine Aguilar, Jennifer Cabral, Tanya Chong, Raul Cuellar, Jacob Dalgoff, Mike Dorman, Troy Edwards, Charles Falzone, Tina Knapp, Laura Maravilla, Victoria Pilko, Valerie Ratto, Wally Ritchie, Kevin Schuler, Brian Terrell, Thomas Vu, Todd Waltz, Miland Wable, Eros Yong, and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg reminded the Committee members of the upcoming virtual State of OC San on November 15th at 9:00 a.m.; and that Steering Committee and Board of Directors meetings will be held early this month on November 16th. He stated that the Steering Committee will meet in person and the Board of Directors will meet virtually. Page 1 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2583 Originator: Kelly Lore MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held October 5, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None 2.SONAR INSPECTION OF LARGE-DIAMETER SEWERS AND SIPHONS 2022-2562 Originator: Riaz Moinuddin MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a General Services Contract to Pipe and Plant Solutions, Inc. to provide Sonar Inspection Services, Specification No. S-2022-1327, for a total amount not to exceed $344,949; and B. Approve a contingency of $34,495 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None 3.PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION) FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS 2022-2563 Originator: Riaz Moinuddin Page 2 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Chemical Supplier Agreement to Olin Corporation dba Olin Chlor Alkali Products and Vinyls for the purchase of Sodium Hypochlorite (Bleach), Specification No. C-2022-1346BD, for the period beginning December 1, 2022 through May 31, 2023 for a unit price of $1.728 per gallon delivered, plus applicable sales and excise tax, for a total estimated cost of $632,708; B. Approve the option to renew the Chemical Supplier Agreement over a five-year period, expiring November 30, 2027, with renewal terms not to exceed a 12-month term; and C. Approve renewal adjustments of unit pricing with a not to exceed unit price of $2.16/gallon (25%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None 4.CONSTRUCTION OUTREACH SUPPORT SERVICES 2022-2565 Originator: Kathy Millea MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Consultant Services Agreement with Katz & Associates, Inc. to provide Construction Outreach Support Services, Specification No. CS-2022-1329BD, for a total amount not to exceed $450,000 for a three-year term; B. Approve a contingency of $45,000 (10%) for the first three-year term; C. Approve two (2) one-year optional renewals for an annual amount not to exceed $150,000 per year; and D. Approve an annual contingency of $15,000 (10%) for each optional year. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman Page 3 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 NOES:None ABSENT:None ABSTENTIONS:None 5.QUARTERLY ODOR COMPLAINT REPORT 2022-2574 Originator: Riaz Moinuddin MOVED, SECONDED AND DULY CARRIED TO: Receive and file the Fiscal Year 2022-23 First Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None 6.REPLACEMENT OF GAS FLARE PIPING AT PLANT NO. 2 2022-2575 Originator: Riaz Moinuddin This item was pulled from the consent calendar at the request of Director Faessel, to allow for comment regarding the request that photos be included in agenda reports. MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to Vicon Enterprise, Inc. for replacement of digester gas piping to three gas flares at Plant No. 2, Specification No. S-2022-1365BD, for a total amount not to exceed $ 285,000; and B. Approve a contingency of $ 28,500 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None Page 4 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 NON-CONSENT: 7.CENGEN COOLING WATER PIPE REPLACEMENT AT PLANT NO. 2, PROJECT NO. FE20-04 2022-2532 Originator: Kathy Millea Director of Engineering Kathy Millea introduced Engineering Manager Eros Yong who provided a PowerPoint presentation regarding the necessary pipe replacement and responded to questions regarding the corrosive effect of plant water on the pipe and other equipment. MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Cengen Cooling Water Pipe Replacement at Plant No. 2, Project No. FE20-04; B. Award a Construction Contract to Innovative Construction Solutions, Inc. for Cengen Cooling Water Pipe Replacement at Plant No. 2, Project No. FE20-04, for a total amount not to exceed $3,487,600; and C. Approve a contingency of $348,760 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:None ABSTENTIONS:None 8.SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2022-2528 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation which included the reason for the project, additional design considerations, and the elimination of the Westside Pump Station, all of which have led to an escalation of costs and a request for additional funds. Ms. Millea responded to questions regarding the cost escalation of materials. MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 5 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 A. Approve a project budget increase of $13,000,000 for Seal Beach Pump Station Replacement, Project No. 3-67, for a new total project budget of $100,000,000; and B. Approve a contingency increase of $155,183 (2.6%) to the existing Professional Design Services Agreement with Lee & Ro, Inc. for Seal Beach Pump Station Replacement, Project No. 3-67, for a new total contingency amount of $749,968 (12.6%). AYES:Brooke Jones, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Ryan Gallagher NOES:None ABSENT:None ABSTENTIONS:None INFORMATION ITEMS: 9.HUMAN RESOURCES DEPARTMENT OVERVIEW 2022-2197 Originator: Celia Chandler Director of Human Resources Celia Chandler introduced HR and Risk Manager Laura Maravilla who provided a PowerPoint presentation that gave an overview of the Human Resources Department including Employee and Labor Relations, HR Operations, and Risk Management. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes November 2, 2022 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 5:42 p.m. to the next Operations Committee meeting to be held on December 7, 2022 at 5:00 p.m. Submitted by: _________________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7