HomeMy WebLinkAbout10-12-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, October 12, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, October 12, 2022 at
5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility. Chair
Parker led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
The Clerk of the Board declared a quorum present as follows:
PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Rose Espinoza,
Ryan Gallagher, Patrick Harper, Andrew Nguyen, David Shawver,
Chad Wanke and John Withers
ABSENT:Kim Carr
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tanya
Chong; John Frattali; Tina Knapp; Laura Maravilla; Rob Michaels; Wally Ritchie; Loc Trang;
Thomas Vu; and Ruth Zintzun were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker did not provide a report.
General Manager Jim Herberg announced that the State of OC San would be held virtually on
November 15, 2022 at 9:00 a.m.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2022-2554
Originator: Kelly Lore
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OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATION
COMMITTEE
Minutes October 12, 2022
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
September 14, 2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Ryan Gallagher,
Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and
John Withers
NOES:None
ABSENT:Kim Carr and Rose Espinoza
ABSTENTIONS:None
Director Rose Espinoza arrived at the meeting at approximately 5:08 p.m.
NON-CONSENT:
2.PLANT NO. 1 AND PLANT NO. 2 DATA CENTER NETWORK
EQUIPMENT REPLACEMENT
2022-2552
Originator: Lorenzo Tyner
IT Manager Rob Michaels provided a brief introduction to the item and stated that the
sales tax added to the professional services should be removed in the
recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order Contract to ePlus Technology, Inc. for the Purchase
of IT Hardware (Plant No. 1 and Plant No. 2 Data Center Network Equipment
Replacement), Specification No. E-2022-1340BD, for a total amount not to
exceed $643,261.90, plus applicable sales tax;
B. Approve a Purchase Order to ePlus Technology, Inc. using the U.S. General
Services Administration’s (GSA) Schedule 84 Contract Number GS-35F-303DA
for the purchase of professional services to implement and configure the Plant
No. 1 and Plant No. 2 Data Center Network, for a total amount not to exceed
$90,433.60, in accordance with Ordinance No. OC SAN-56, Section 2.03(B)
Cooperative Purchases; and
C. Approve a contingency in the amount of $73,369.55 (10%) for both the
Purchase Order Contract and Purchase Order.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Art Brown, Rose Espinoza,
Ryan Gallagher, Patrick Harper, Andrew Nguyen, David Shawver,
Chad Wanke and John Withers
NOES:None
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ADMINISTRATION
COMMITTEE
Minutes October 12, 2022
ABSENT:Kim Carr
ABSTENTIONS:None
INFORMATION ITEMS:
3.FINANCIAL MANAGEMENT DIVISION 2022-2555
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation regarding the Financial
Management division which included an overview of the following: the budget plan,
revenue and accounts receivable, accounts payable, payroll, project controls, capital
assets, treasury, financial reporting, insurance, and property management.
ITEM RECEIVED AS AN:
Information Item.
4.HUMAN RESOURCES: RISK MANAGEMENT 2022-2557
Originator: Celia Chandler
Director of Human Resources Celia Chandler introduced Safety and Health Supervisor
John Frattali who presented a PowerPoint presentation regarding Risk Management's
core business functions including safety and health, emergency management, and
physical security; and also provided a list of safety awards and recognition received in
the last year.
ITEM RECEIVED AS AN:
Information Item.
5.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2022-2558
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the
Headquarters Complex Project at Plant No. 1 which included an overview of the site
plan, the building layout, an update of the progress made, as well as a look into the
mass timber diagrid, a breakdown of those involved, a brief overview of the project
timber and steel, upcoming activities, and the project status which included an overview
of the budget and schedule. Lastly, Ms. Millea provided a quick tutorial on how to
access the live camera footage and a slide on the "topping off beam" which is available
to be signed by Directors and staff before installation.
ITEM RECEIVED AS AN:
Information Item.
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ADMINISTRATION
COMMITTEE
Minutes October 12, 2022
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 5:41 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, November 9, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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