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HomeMy WebLinkAbout10-05-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, October 5, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, October 5, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-32, due to the continued State of Emergency Order. Chair Jones led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: The Clerk of the Board declared a quorum present as follows: PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke ABSENT:Donald Wagner and Chad Zimmerman STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tanya Chong; Mike Dorman; Justin Fenton; John Frattali; Marianne Klein; Tina Knapp; Laura Maravilla; Victoria Pilko; Valerie Ratto; Wally Ritchie; Kevin Schuler; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones and General Manager Jim Herberg did not provide reports. Page 1 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2545 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held September 7, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 2.EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 2022-2222 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Approve a Purchase, Sale and Replacement of Easement Agreement between the Orange County Sanitation District and the Orange County Flood Control District for the Construction of Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $47,907. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 3.PURCHASE AND DELIVERY OF EMERGENCY LOX BACKUP SYSTEM AT PLANT NO. 2 2022-2493 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 A. Approve a Purchase Order Contract to Cryo-Lease for the purchase and delivery of Emergency LOX Backup System, Specification No. E-2022-1348BD, for a total amount not to exceed $358,000, plus applicable sales tax; and B. Approve a contingency of $35,800 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 4.PLANT NO. 1 AIR COMPRESSOR AND VACUUM PUMP REPLACEMENT 2022-2530 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Approve a Sole Source Purchase Order to Quincy Compressor for air compressor and vacuum pump system replacement for the Plant No. 1 Laboratory Building, for a total amount not to exceed $106,750, plus applicable sales tax and freight. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 5.SERVICE AGREEMENT FOR CENTRAL GENERATION CONTINUOUS EMISSIONS MONITORING SYSTEMS 2022-2539 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source General Services Contract with CEMTEK Environmental for Central Generation Automation/Continuous Emissions Monitoring Systems (CEMS) Maintenance Services (Specification No. CEMS22-27) at both Central Generation facilities for a five-year period beginning November 23, 2022 through November 22, 2027, for a total amount not to exceed $667,500; and B. Approve a contingency of $66,750 (10%). Page 3 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 6.IMPELLER PUMPS FOR GRIT HANDLING AT PLANT NO. 2 HEADWORKS 2022-2465 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order to Flo-Systems, Inc. for the procurement of two Trillium Pumps USA Inc., WEMCO Impeller Pumps for Plant No. 2 Headworks for a total amount not to exceed $128,265, plus applicable sales tax and shipping; and B. Approve a contingency of $12,826 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None NON-CONSENT: 7.EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 2022-2328 Originator: Kathy Millea Director of Engineering Kathy Millea provided a brief introduction to the item and introduced Engineering Supervisor Valerie Ratto who provided a PowerPoint presentation regarding the issues of the existing pump station. Ms. Ratto and Ms. Millea responded to questions regarding an alternate location site, underground vs. above ground pumping, and cost escalation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 4 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 A. Approve a Professional Design Services Agreement with Arcadis U.S., Inc. to provide engineering services for Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $3,125,590; and B. Approve a contingency of $312,560 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva and Chad Wanke NOES:Robert Ooten ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None 8.GREENVILLE TRUNK IMPROVEMENTS, PROJECT NO. 1-24 2022-2332 Originator: Kathy Millea Engineering Supervisor Marianne Kleine provided a PowerPoint presentation which provided an overview on the issues regarding the capacity deficiency, condition, oversized siphons, and access issues of the existing trunk and manholes; the solution to up size the new trunk sewer; and the selection process for the engineering services agreement. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Greenville Trunk Improvements, Project No. 1-24, for an amount not to exceed $4,730,000; and B. Approve a contingency of $473,000 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Jesus Silva and Chad Wanke NOES:None ABSENT:Donald Wagner and Chad Zimmerman ABSTENTIONS:None INFORMATION ITEMS: 9.HUMAN RESOURCES: RISK MANAGEMENT 2022-2196 Originator: Celia Chandler Page 5 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 Director of Human Resources Celia Chandler introduced Safety and Health Supervisor John Frattali who presented a PowerPoint presentation regarding Risk Management's core business functions including safety and health, emergency management, and physical security; and also provided a list of safety awards and recognition received in the last year. ITEM RECEIVED AS AN: Information Item. 10.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2022-2543 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation regarding the Headquarters Complex Project at Plant No. 1 which included an overview of the site plan, the building layout, an update of the progress made, as well as a look into the mass timber diagrid, a breakdown of those involved, a brief overview of the project timber and steel, upcoming activities, and the project status which included an overview of the budget and schedule. Lastly, Ms. Millea provided a quick tutorial on how to access the live camera footage. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. Page 6 of 7 OPERATIONS COMMITTEE Minutes October 5, 2022 ADJOURNMENT: Chair Jones declared the meeting adjourned at 6:08 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, November 2, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7