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HomeMy WebLinkAbout10-26-2022 Board Meeting Complete Agenda PacketC)C6SAN ORANGE COUNTY SANITATION DISTRICT ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order. Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San's Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 763 587 680# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial -in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at: https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk(o)_ocsan.gov with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)" or "PUBLIC COMMENT NON -AGENDA ITEM". You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS For technical assistance before and during the meeting, please call 714-593-7431. For any other questions and/or concerns, please contact the Clerk of the Board's office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San! 10844 Avenue Fountainn Valley, CA 92708 OC6SAN714...2.241, ORANGE COUNTY SANITATION DISTRICT www.ocsan_gov October 19, 2022 NOTICE OF REGULAR MEETING BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT Wednesday, October 26, 2022 — 6:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Board of Directors of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, October 26, 2022 at 6:00 p.m. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alam itos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District Our Mission. To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. BOARD MEETING DATES November 16, 2022 * December 21, 2022 * January 25, 2023 February 22, 2023 March 22, 2023 April 26, 2023 May 24, 2023 June 28, 2023 July 26, 2023 August 23, 2023 September 27, 2023 October 25, 2023 * Meeting will be held on the third Wednesday of the month ORANGE COUNTY SANITATION DISTRICT Effective 10/19/2022 BOARD OF DIRECTORS Complete Roster ALTERNATE AGENCY/CITIES ACTIVE DIRECTOR DIRECTOR Anaheim Stephen Faessel Gloria Ma'ae Brea Glenn Parker Cecilia Hupp Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz-Mallari Fountain Valley Patrick Harper Ted Bui Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O'Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan La Habra Rose Espinoza Steve Simonian La Palma Marshall Goodman Nitesh Patel Los Alamitos VACANT Jordan Nefulda Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Mark Nguyen Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Tom Lindsey County Areas Board of Supervisors Donald P. Wagner Doug Chaffee OC6SAN ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 - 6:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the OC San's website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, Ityner@ocsan.gov / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365 Director of Environmental Services: Lan Wiborg, Iwiborg@ocsan.gov / (714) 593-7450 Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 CALL TO ORDER Board Chairman Chad Wanke INVOCATION AND PLEDGE OF ALLEGIANCE Director Bob Ooten (Costa Mesa Sanitary District) ROLL CALL AND DECLARATION OF QUORUM Clerk of the Board A. APPOINTMENTS TO THE ORANGE COUNTY SANITATION DISTRICT 2022-2592 BOARD OF DIRECTORS RECOMMENDATION: Receive and file minute excerpts of member agencies relating to appointments to the Orange County Sanitation District Board of Directors: Agency Director Alternate Director City of Los Alamitos Jordan Nefulda Originator: Kelly Lore PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board before or during the public comment period. You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)"or "PUBLIC COMMENT NON -AGENDA ITEM". You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Ca/endar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. Page 1 of 7 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 SPECIAL PRESENTATIONS: 1. WASTEWATER 101 CITIZENS ACADEMY GRADUATION 2022-2370 RECOMMENDATION: Acknowledge the graduates of the Wastewater 101 Citizens Academy. Originator: Kelly Lore 2. EMPLOYEE SERVICE AWARDS 2022-2576 20-year Service Award Al Garcia, Program Assistant - Division 120 Originator: Kelly Lore REPORTS: The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 3. APPROVAL OF MINUTES 2022-2577 RECOMMENDATION: Approve Minutes of the Regular Board of Directors Meeting held September 28, 2022. Originator: Kelly Lore Attachments: Agenda Report 09-28-2022 Board Meeting Minutes 4. DIRECT ACCESS ENERGY PURCHASE CONTRACT - 2022-2572 CONSTELLATION NEWENERGY, INC. RECOMMENDATION: Approve Master Service Agreement with Constellation NewEnergy, Inc. Originator: Attachments: :4M, a 91we5IN, Agenda Report Master Service Aareement - Constellation NewEneray. Inc. Page 2 of 7 BOARD OF DIRECTORS RECEIVE AND FILE: 5. Regular Meeting Agenda Wednesday, October 26, 2022 COMMITTEE MEETING MINUTES RECOMMENDATION: Receive and file the following: 2022-2065 A. Minutes of the GWRS Steering Committee Meeting held July 11, 2022 B. Minutes of the Steering Committee Meeting held August 24, 2022 C. Minutes of the Operations Committee Meeting held September 7, 2022 D. Minutes of the Administration Committee Meeting held September 14, 2022 Originator: Kelly Lore Attachments: Agenda Report 07-11-2022 GWRS Steerina Committee Meetina Minutes 08-24-2022 Steering Committee Minutes 09-07-2022 Operations Committee Minutes 09-14-2022 Administration Committee Minutes REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O22-2385 OF SEPTEMBER 2022 RECOMMENDATION: Receive and file the following: Report of the Investment Transactions for the month of September 2022. Originator: Lorenzo Tyner Attachments: Agenda Report Report of the Investment Transactions - September 2022 OPERATIONS COMMITTEE: 7. PURCHASE AND DELIVERY OF EMERGENCY LOX BACKUP SYSTEM 2022-2567 AT PLANT NO. 2 RECOMMENDATION: A. Approve a Purchase Order Contract to Cryo-Lease for the purchase and delivery of Emergency LOX Backup System, Specification No. E-2022-1348BD, for a total amount not to exceed $358,000, plus applicable sales tax; and B. Approve a contingency of $35,800 (10%). Originator: Riaz Moinuddin Attachments: Agenda Report Page 3 of 7 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 8. SERVICE AGREEMENT FOR CENTRAL GENERATION CONTINUOUS 2022-2568 EMISSIONS MONITORING SYSTEMS RECOMMENDATION: 0 10 A. Approve a Sole Source General Services Contract with CEMTEK Environmental for Central Generation Automation/Continuous Emissions Monitoring Systems (CEMS) Maintenance Services (Specification No. CEMS22-27) at both Central Generation facilities for a five-year period beginning November 23, 2022 through November 22, 2027, for a total amount not to exceed $667,500; and B. Approve a contingency of $66,750 (10%). Originator: Riaz Moinuddin Attachments: Agenda Report CEMS22-27 General Services Contract EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 2022-2569 RECOMMENDATION: A. Approve a Professional Design Services Agreement with Arcadis U.S., Inc. to provide engineering services for Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $3,125,590; and B. Approve a contingency of $312,560 (10%). Originator: Kathy Millea Attachments: Agenda Report 11-33 Professional Design Services Agreement Presentation - Edinaer PumD Station Replacement GREENVILLE TRUNK IMPROVEMENTS, PROJECT NO. 1-24 2022-2570 RECOMMENDATION: A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Greenville Trunk Improvements, Project No. 1-24, for an amount not to exceed $4,730,000; and B. Approve a contingency of $473,000 (10%). Originator: Kathy Millea Attachments: Agenda Report 1-24 PDSA Agreement & Attachment A Scope of Work Presentation - Greenville Trunk Improvements Page 4 of 7 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 11. EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 2022-2571 RECOMMENDATION: Approve a Purchase, Sale and Replacement of Easement Agreement between the Orange County Sanitation District and the Orange County Flood Control District for the Construction of Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $47,907. Originator: Kathy Millea Attachments: Agenda Report Purchase, Sale and Replacement of Easement Agreement ADMINISTRATION COMMITTEE: 12. PLANT NO. 1 AND PLANT NO. 2 DATA CENTER NETWORK 2022-2580 EQUIPMENT REPLACEMENT RECOMMENDATION: A. Approve a Purchase Order Contract to ePlus Technology, Inc. for the Purchase of IT Hardware (Plant No. 1 and Plant No. 2 Data Center Network Equipment Replacement), Specification No. E-2022-134013D, for a total amount not to exceed $643,261.90, plus applicable sales tax; B. Approve a Purchase Order to ePlus Technology, Inc. using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA for the purchase of professional services to implement and configure the Plant No. 1 and Plant No. 2 Data Center Network, for a total amount not to exceed $90,433.60, in accordance with Ordinance No. OC SAN-56, Section 2.03(B) Cooperative Purchases; and C. Approve a contingency in the amount of $73,369.55 (10%) for both the Purchase Order Contract and Purchase Order. Originator: Lorenzo Tyner Attachments: Agenda Report LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: None. STEERING COMMITTEE: 1►I'm Page 5 of 7 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 NON -CONSENT: 13. CONTINUATION OF TELECONFERENCED PUBLIC MEETINGS 2022-2588 RECOMMENDATION: A. Discuss and provide direction to staff on the continuation of remote meetings; and B. If appropriate, adopt Resolution No. OC SAN 22-33 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the continuation of remote meetings pursuant to Government Code Section 54953". Originator: Jim Herberg Attachments: Agenda Report Resolution No. OC SAN 22-33 14. REVISED POLICY REGARDING BOARD OF DIRECTORS' EXPENSE 2022-2589 REIMBURSEMENT, MEETING ATTENDANCE AND COMPENSATION RECOMMENDATION: Adopt Resolution No. OC SAN 22-34 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement, Meeting Attendance and Compensation; and Repealing Resolution No. OCSD 18-20". Originator: Jim Herberg Attachments: Agenda Report Resolution No. OC SAN 22-34 - Draft (Redlined Resolution No. OC SAN 22-34 (Clean) INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: This item allows Board members to provide a brief oral report regarding the disclosure of outside committees, conferences, training, seminars, etc. attended at the Agency's expense, per Government Code §53232.3(d). CLOSED SESSION: None. Page 6 of 7 BOARD OF DIRECTORS Regular Meeting Agenda Wednesday, October 26, 2022 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the Board meeting until the Regular Meeting of the Board of Directors on November 16, 2022 at 6:00 p.m. Page 7 of 7 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2577 BOARD OF DIRECTORS Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 3. Approve Minutes of the Regular Board of Directors Meeting held September 28, 2022. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. 1:74AA%1'11&3IF_1z117_1:711� :Z .71t 7Me , R.1<iZOy_1,0i849iZ1 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Minutes of the Board of Directors meeting held September 28, 2022 Orange County Sanitation District Page 1 of 1 Printed on 10/18/2022 powered by LegistarTM ORANGE COUNTY SANITATION DISTRICT MINUTES BOARD OF DIRECTORS SEPTEMBER 28, 2022 1m#4'iSSAN ORANGE COUNTY SANITATION DISTRICT Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 BOARD OF DIRECTORS Minutes September 28, 2022 CALL TO ORDER A regular meeting of the Board of Directors of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, September 28, 2022 at 6:01 p.m. in the Administration Building of the Orange County Sanitation District. Director Chad Zimmerman delivered the invocation and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM The Clerk of the Board declared a quorum present as follows: PRESENT: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Mortimer Caparas were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Janine Aguilar; Jennifer Cabral; Brian Engeln; Tina Knapp; Laura Maravilla; Rob Michaels; Wally Ritchie; Robert Thiede; Loc Trang; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Chief Negotiator Laura Kalty, Liebert Cassidy Whitmore, were in attendance telephonically. PUBLIC COMMENTS: None. SPECIAL PRESENTATIONS: 1. EMPLOYEE SERVICE AWARDS 2022-2508 Originator: Kelly Lore Assistant General Manager Lorenzo Tyner presented a 25-year Employee Service Award to Principal Project Controls Analyst Robert Thiede. Chair Wanke recognized the remaining recipients who could not attend: Page 1 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 35-year Service Award Bea Mitchell, Administrative Assistant - Division 620 20-year Service Award Darren Schuler, Senior Mechanic - Division 820 REPORTS: Chair Wanke announced that the updated Resolution to continue teleconferencing of public meetings was on the agenda and if adopted would be in effect for another 30 days. Chair Wanke also stated that the Directors will be receiving their monthly talking points regarding OC San activities to assist while reporting out to their councils, boards, and community groups. General Manager Herberg stated that OC San staff is available to provide presentations on general OC San information or construction updates to their respective councils and boards. Mr. Herberg also stated that at the request of the Board, OC San has extended the OC San "U" development program to the member agencies. The next class will be Development of Professional Skills which will be presented through The Centre for Organization Effectiveness. He stated that a letter with the details of the program will be sent from OC San's Human Resources Department to the member agencies very soon. Mr. Herberg requested that the meeting be adjourned in memory of Board Member Ronald Bates and OC San Employee Juan Lopez who recently passed away. CONSENT CALENDAR: 2. APPROVAL OF MINUTES 2022-2509 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Board of Directors Meeting held August 24, 2022 and the Special Board of Directors Meeting held September 14, 2022. Page 2 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None 3. CAPITAL IMPROVEMENT PROGRAM ANNUAL REPORT 2022-2195 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Capital Improvement Program Annual Report for Fiscal Year 2021-2022. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None RECEIVE AND FILE: 4. COMMITTEE MEETING MINUTES Originator: Kelly Lore 2022-2064 WITHOUT OBJECTION ACTION TAKEN TO RECEIVE AND FILE THE FOLLOWING: A. Minutes of the Operations Committee Meeting held July 6, 2022 B. Minutes of the Legislative and Public Affairs Committee Meeting held July 11, 2022. C. Minutes of the Administration Committee Meeting held July 13, 2022 D. Minutes of the Steering Committee Meeting held July 27, 2022 Page 3 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 5. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH 2O22-2384 OF AUGUST 2022 Originator: Lorenzo Tyner 1���1��:[�1����7:�11x��[�7►I_[��[�7►r�_1:��►rl�l:�x�l�\�I�_1►1�1�1���71�7�7���1►►��/1►[ell Report of the Investment Transactions for the month of August 2022. OPERATIONS COMMITTEE: 6. WASTEHAULER STATION SAFETY AND SECURITY 2022-2516 IMPROVEMENTS, PROJECT NO. FE20-01 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Receive and file Bid Tabulation and Recommendation for Wastehauler Station Safety and Security Improvements, Project No. FE20-01; B. Award a Construction Contract to LEED Electric, Inc. for Wastehauler Station Safety and Security Improvements, Project No. FE20-01, for a total amount not to exceed $1,689,788; and C. Approve a contingency of $168,980 (10%). AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None 7. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2517 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Engineering Program Contract Performance Report for the period ending June 30, 2022. Page 4 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None 8. ANIONIC POLYMER SPECIFICATION NO. C-2021-1252BD 2022-2518 CONTINGENCY INCREASE a Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a unit price contingency increase of 5% for a total annual contingency amount of 15% to the Anionic Polymer Specification No. C-2021-1253BD contract with Polydyne, Inc. for the term of November 1, 2022 through October 31, 2023; and B. Approve a unit price contingency increase of 5% for the remaining three, one-year renewal periods; for a total annual contingency amount of 15%. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None COLLECTION SYSTEM CONDITION MONITORING SERVICE 2022-2519 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Approve a contingency increase of $17,777 (10%) to an existing five-year Service and Monitoring Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc. dba SmartCover Systems for field device communication and monitoring services, for a new total contingency of $35,554 (20%). Page 5 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None 10. FLEET VEHICLE REPLACEMENT PURCHASE 2022-2520 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: A. Approve the purchase of replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2022/23 budget in the amounts of: • Three light -duty trucks - $133,500 • One step van - $136,900 • Two medium -duty utility trucks - $225,000 B. Approve the re -purchase of the remaining replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2021/22 budget in the remaining amounts of: • One medium -duty truck - $67,500 • One heavy-duty truck - $260,000 • Ten Hybrid SUVs (AWD) - $357,400 • Four light -duty trucks - $150,000 C. Delegate to the General Manager and Purchasing Manager the authority to purchase the above listed replacement vehicles, through cooperative contracts, at the not to exceed prices listed above, during the fiscal year. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols and John Withers ABSTENTIONS: None Page 6 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 ADMINISTRATION COMMITTEE: Alternate Director Ted Bui appeared away for the voting on Item Nos. 11-16. 11. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2022-2535 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2021 through June 30, 2022. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None 12. OCEAN ACIDIFICATION AND HYPDXIA MINI -MOORING 2022-2536 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Service Contract with The Regents of the University of California on behalf of its San Diego campus' Scripps Institution of Oceanography to design, build, and maintain an ocean acidification and hypoxia mini -mooring for a total amount not to exceed $237,235 which includes $159,066 for the first one-year period, to develop and deploy the mooring including the initial 6-month operation, and the first swap -out and subsequent 6-month operation; B. Approve the renewal of the Sole Source Service Contract, at the sole option of OC San, for one (1) additional one-year period in the amount of $78,169 for 12-month operation and two swap -outs; and C. Approve a contingency in the amount of $23,724 (10%). AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None Page 7 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None 13. PURCHASE ILAND'S DISASTER RECOVERY AS A SERVICE 2022-2537 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Purchase Order to Nth Generation Computing, Inc. for the purchase of software, hardware, and services to implement and configure the iland Disaster Recovery as a Service, Specification No. #E-2022-1300BD, for a three-year period for a total amount not to exceed $475,425; and B. Approve a contingency in the amount of $47,542 (10%). AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 14. INSIDE THE OUTDOORS YEAR END RECAP 2022-2523 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the Inside the Outdoors Annual Recap Report. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None Page 8 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 15. LEGISLATIVE AFFAIRS UPDATE FOR THE MONTHS OF JULY AND 2022-2524 AUGUST 2022 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the Legislative Affairs Update for the months of July and August 2022. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None 16. PUBLIC AFFAIRS UPDATE FOR THE MONTHS OF JULY AND 2022-2525 AUGUST 2022 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: Receive and File the Public Affairs Update for the months of July and August 2022. AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Donald Wagner, Chad Wanke, Chad Zimmerman and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, John Withers and Ted Bui (Alternate) ABSTENTIONS: None STEERING COMMITTEE: None. Director Don Wagner departed the meeting at approximately 6:23 p.m. Page 9 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 NON -CONSENT: 17. COMPENSATION AND BENEFITS FOR UNREPRESENTED 2022-2546 EMPLOYEE GROUPS - EXECUTIVE MANAGEMENT TEAM, MANAGER GROUP, AND CONFIDENTIAL GROUP Originator: Celia Chandler Mr. Herberg provided an introduction to this item. MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OC SAN 22-27, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Executive Management Team Employees for Fiscal Years 2022/2023, 2023/2024, and 2024/2025"; B. Adopt Resolution No. OC SAN 22-28, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Manager Group Employees for Fiscal Years 2022/2023, 2023/2024, and 2024/2025"; C. Adopt Resolution No. OC SAN 22-29, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Exempt Confidential Employees for Fiscal Years 2022/2023, 2023/2024, and 2024/2025"; and D. Adopt Resolution No. OC SAN 22-30, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Approving Salary and Benefit Adjustments for Unrepresented Non -Exempt Confidential Employees for Fiscal Years 2022/2023, 2023/2024, and 2024/2025". AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, Donald Wagner and John Withers ABSTENTIONS: None 18. SUCCESSOR MEMORANDUM OF UNDERSTANDING FOR THE 2022-2547 INTERNATIONAL UNION OF OPERATING ENGINEERS - LOCAL 501 Originator: Celia Chandler Chief Negotiator Laura Kalty provided an overview of this item. Page 10 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 MOVED, SECONDED, AND DULY CARRIED TO: A. Adopt Resolution No. OC SAN 22-31, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving the Memorandum of Understanding (MOU) between the Orange County Sanitation District and the International Union of Operating Engineers Local 501, for Fiscal Years 2022/2023, 2023/2024 & 2024/2025"; B. Direct Staff to finalize and sign the Memorandum of Understanding (MOU) between Orange County Sanitation District and the Local 501 bargaining unit; and C. Approve pay grade changes for the following classifications: Mechanic (LOC61 to LOC62), Senior Mechanic (LOC67 to LOC68), and Lead Mechanic (LOC71 to LOC72). AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, Jesus Silva, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: None ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, Donald Wagner and John Withers ABSTENTIONS: David Shawver 19. CONTINUATION OF TELECONFERENCED PUBLIC MEETINGS 2022-2515 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Adopt Resolution No. OC SAN 22-32 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the continuation of Remote Meetings pursuant to Government Code Section 54953". AYES: Brad Avery, Art Brown, Stephen Faessel, Ryan Gallagher, Marshall Goodman, Brooke Jones, Steve Jones, Paulo Morales, Andrew Nguyen, Robert Ooten, Glenn Parker, David Shawver, Jesus Silva, Chad Wanke, Chad Zimmerman, Ted Bui (Alternate) and Dan Kalmick (Alternate) NOES: Sandra Massa-Lavitt ABSENT: Rose Espinoza, Johnathan Ryan Hernandez, Anthony Kuo, Kim Nichols, Donald Wagner and John Withers ABSTENTIONS: None Page 11 of 12 BOARD OF DIRECTORS Minutes September 28, 2022 INFORMATION ITEMS: None. AB 1234 DISCLOSURE REPORTS: Director Shawver provided a brief update on his attendance at the recent OCCOG Board of Directors Meeting. CLOSED SESSION: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: Chair Wanke asked to place an item for discussion regarding a return to in -person meetings on an upcoming agenda. ADJOURNMENT: At 6:33 p.m., Chair Wanke adjourned the meeting until the next Regular Meeting of the Board of Directors to be held on Wednesday, October 26, 2022 at 6:00 p.m. Submitted by: Kelly A. Lore, MMC Clerk of the Board Page 12 of 12 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2572 BOARD OF DIRECTORS Agenda Report Agenda Date: 10/26/2022 Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 4. FROM: James D. Herberg, General Manager Originator: Riaz Moinuddin, Director of Operations & Maintenance SUBJECT: DIRECT ACCESS ENERGY PURCHASE CONTRACT - CONSTELLATION NEWENERGY, INC. GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Master Service Agreement with Constellation NewEnergy, Inc. BACKGROUND In 2009, California Senate Bill 695 established the Direct Access (DA) program, a retail electric service that allows customers to purchase electricity from a competitive provider, called Electric Service Providers (ESP), instead of from a regulated electric utility. The utility delivers the electricity that the customer purchases from the ESP over its distribution system and collects a fee for doing so. Orange County Sanitation District (OC San) transferred its major treatment plant accounts to the DA program starting in January 2022. OC San was able to transfer its remaining accounts (pump stations and various treatment plant buildings) starting in April 2022. When the Board approved the DA program participation in December 2021, staff was directed to initiate the procurement of a long-term purchase agreement for continuation of service for Board approval by June 30, 2022. Statements of Qualifications were received from three energy providers on March 18, 2022. The submittals were reviewed for completeness and the proposed forms of contract were reviewed by OC San's legal counsel. All three proposers were found responsive and qualified to provide service. In May 2022, the Board authorized entering into Master Agreements with all three proposers. RELEVANT STANDARDS • 24/7/365 treatment plant reliability • Ensure the public's money is wisely spent PROBLEM The DA electricity market is very dynamic, and costs are currently at higher -than -normal levels. One of the three vendors, Constellation NewEnergy, Inc. has requested minor changes to contract terms. Orange County Sanitation District Page 1 of 3 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2572 Agenda Date: 10/26/2022 Agenda Item No: 4. Executing this third Master Agreement with a qualified ESP provides the flexibility in purchasing electricity supply and offers the advantage of competitive pricing. PROPOSED SOLUTION Enter into a Master Service Agreement with Constellation NewEnergy, Inc. to allow for future flexibility for electricity supply management. This will allow staff to adapt to market conditions and more creatively utilize its electrical assets to minimize cost and resilience. TIMING CONCERNS The electricity supply market is variable and OC San may need to utilize the proposed Master Service Agreement with limited advance notice. RAMIFICATIONS OF NOT TAKING ACTION OC San has Master Service Agreements with two other electricity suppliers. This third Master Service Agreement would allow for more competition when securing future transaction agreements. PRIOR COMMITTEE/BOARD ACTIONS May 2022 - Approved Master Service Agreements with two additional energy service providers: Constellation NewEnergy and NRG/Direct Energy; and delegated to the General Manager and Purchasing Manager the authority to enter into Transaction Agreements, in a form approved by General Counsel, with the following energy service providers: Shell Energy Solutions, Constellation NewEnergy, or NRG/Direct Energy. December 2021 - Approved Orange County Sanitation District's participation in the Southern California Edison DA Program, authorized the General Manager to select an energy service provider and execute a DA Purchase Contract with a registered vendor for the period of January 11, 2022 to June 30, 2022, in a form approved by General Counsel, and directed staff to initiate the procurement of a long-term direct access purchase agreement for continuation of service for Board approval by June 30, 2022. ADDITIONAL INFORMATION In May 2022, the Board authorized entering into Master Agreements with all three proposers; however, contractual terms with Constellation NewEnergy, Inc. have since been updated and negotiated. This is to authorize approval of the new mutually agreed upon Master Agreement. Approving this third Master Service Agreement will allow staff to adapt to market conditions and more creatively utilize its electrical assets to minimize cost and resilience, by entering into a Transaction Agreement with any of the successful proposers, as needed. CEQA N/A Orange County Sanitation District Page 2 of 3 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2572 FINANCIAL CONSIDERATIONS Agenda Date: 10/26/2022 Agenda Item No: 4. This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted. In the longer term, staff anticipates lower costs with DA program participation. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Master Service Agreement - Constellation NewEnergy, Inc. Orange County Sanitation District Page 3 of 3 Printed on 10/18/2022 powered by LegistarTM Agnow %� ConsteRatim, MASTER RETAIL ELECTRICITY SUPPLY AGREEMENT This Master Retail Electricity Supply Agreement ("Master Agreement" or "Agreement") is entered as of , 20_ ("Effective Date") by and between Orange County Sanitation District, a California Special District ("Customer" or "Buyer") and Constellation NewEnergy, Inc. ("Constellation" or "Seller"). Constellation and Customer are sometimes referred to individually as a "Party" and collectively as the "Parties." This Master Agreement sets forth the general terms and conditions governing transactions for the purchase and sale of electricity and related products and services to one or more of Customer's accounts (each an "Account") as agreed to from time to time (each a "Transaction"). Each Transaction shall be evidenced by a pricing schedule, rider or other form of transaction confirmation (each a "TC" or "Confirmation"). This Master Agreement and each TC executed pursuant hereto shall constitute a single integrated agreement between the Parties (collectively referred to as the "Agreement"). Any conflict between the terms and conditions of this Master Agreement and any TC shall be resolved in favor of the TC. The Parties intend that they are legally bound by the terms of each TC from the moment each Party agrees to those terms, whether via (i) e-mail transmission solely by designated authorized persons listed below under the Parties' signature, or (ii) a duly executed, written TC. Nothing in this Master Agreement obligates either Party to enter into a TC at any time. Constellation and Customer Obligations. Constellation shall sell and supply, and Customer shall purchase and receive, Customer's full requirements for electricity for each Account identified in a TC. Constellation, in its sole discretion, may select such sources of energy as it deems appropriate to meet its obligations under the Agreement. Furthermore, Constellation shall enroll each Account with the applicable UDC as being supplied by Constellation and shall take such other actions with the applicable UDC and ISO necessary for Constellation to meets its obligations under the Agreement. "UDC" or "Utility" means the local utility distribution company owning and/or controlling and maintaining the distribution system required for delivery of electricity to an Account. "ISO" means the independent system operator or regional transmission organization responsible for the service territory governing an Account, or any successor or replacement entity. 2. Term of Master Agreement. The term of this Master Agreement will commence on the Effective Date and, unless terminated earlier as provided in this Master Agreement, will continue until terminated by either Party upon 30 days prior written notice to the other; provided any TC will continue to be governed by this Master Agreement until the TC has been separately terminated or expired. Term of TC. The term of each TC (which may also be identified as a Delivery Period) shall commence on or about the date set forth under "Start Date", and end on or about the date set forth under "End Date" in accordance with the terms of this Master Agreement. The actual Start Date is dependent on the UDC successfully enrolling the Account(s) and furnishing Constellation with all necessary information regarding the Account(s) meter read cycle and meter read date(s). The dates set forth in the TC reflect UDC information available at that time or as otherwise estimated by Constellation. The actual meter read dates may occur on or about the dates set forth in the TC. Constellation will use commercially reasonable efforts to begin service to each Account(s) on the actual meter read date on or about the Start Date set forth in a TC. If Constellation is unable to timely enroll an Account, the Start Date will commence on the next regularly scheduled UDC meter read cycle date following successful enrollment. The End Date will remain the same unless extended for a holdover term. Constellation shall not be liable for any failure to enroll or drop an Account by the Start and End Date due to circumstances beyond its control. 3. Information and Authorization. Customer hereby authorizes Constellation to take such actions it deems necessary to enroll the Account(s) with the UDC as to be served by Constellation and to otherwise meet its obligations under the Agreement. Customer's signature on a TC or acceptance of terms via e-mail transmission constitutes its written authorization for Constellation to obtain from time to time from the UDC and ISO all current and historical energy billing, usage data and other related information. Customer shall take any actions, execute any documents and provide any information as Constellation reasonably requires. 4. Billing and Payment. Billing. After receiving Customer's usage for the Accounts, Customer will be billed for electricity usage and related products and services supplied under the Agreement in one of the following ways based on availability and eligibility of Customer's Account(s), which may change 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 1- of 61 Printed: 9115/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 from time to time: (a) Dual Billing: Customer will receive two invoices, one from Constellation for the Electricity Charge and one from the UDC for the amounts payable by Customer for services provided by the UDC ("Delivery Charges"); (b) UDC/Utility Consolidated Billing: Customer will receive one invoice from the UDC that includes both the Electricity Charge and the Delivery Charges; or (c) Constellation Consolidated Billing: Customer will receive one invoice from Constellation that includes both the Electricity Charge and the Delivery Charges. "Electricity Charge" means the product of (i) the fixed or variable price for electricity, and other related fixed and/or pass through charges for related products and services supplied, as set forth in the TC for each Account; and (ii) the billing units associated with such charges during the applicable period. Taxes. Customer shall pay all federal, state, municipal and local taxes, duties, fees, levies, premiums or other charges imposed by any governmental authority, directly or indirectly, on or with respect to the electricity and related products and services provided under the Agreement, including any taxes enacted after the Effective Date (collectively, "Taxes"). Constellation will apply all appropriate Taxes unless and until Customer provides a valid certification of tax exempt status. Each Party shall indemnify, defend and hold harmless the other Party from and against any Taxes for which the indemnifying Party is responsible. All Taxes invoiced to Customer under the Agreement will be included on the invoice or in the applicable fixed price as allowed by Law. Estimates. Constellation's ability to invoice Customer is dependent on the UDC's or ISO's ability to timely furnish Constellation with all necessary information, including Customer's metered usage. When there is a delay in receiving information from the UDC, ISO and/or other third parties, Constellation will, to the extent necessary, estimate charges and credits for a billing period and reconcile such estimates against actual charges and credits in a future invoice(s). Each invoice is also subject to adjustment for errors in arithmetic, computation, meter readings or other errors. Interest shall not accrue on such adjustments. For charges based on metered usage, if an Account is not equipped with meters that provide an hourly reading, Constellation will use either applicable load profiles provided by the UDC or, in their absence, an otherwise reasonable allocation method. Payment. Constellation's invoices will be sent to Customer in accordance with Constellation's normal billing cycle, as adjusted from time to time consistent with the applicable UDC's meter read dates. The invoices will state any applicable Electricity Charge, Delivery Charges, Taxes and other amounts related to the purchase and delivery of electricity. Constellation's invoices are due and payable on the thirtieth 30th day after the invoice date, or such other date as required by Law or as set forth in a TC ("Payment Date") without offset or reduction of any kind, except as set forth below, to the address on the invoice. In the event of a good faith reasonable billing dispute between the Parties, Seller will continue to provide all services under this Agreement, and Customer's non-payment of any disputed amount when due shall not be deemed a breach of this Agreement, so long as Customer provides written notice of the nature and extent of its dispute on or before the Payment Date of the disputed invoice and makes payment of any non -disputed portion when due. Upon determination of the proper invoice amount, the appropriate adjustment, if any, shall be reflected in the next invoice under this Agreement. Customer shall promptly pay the invoice amount along with any interest charge (pursuant to this Section) from the date due to and excluding the date paid. Invoices not paid on or before the Payment Date will accrue interest daily on outstanding amounts from the Payment Date until paid in full, at the lesser of 1.5% per month or the highest rate permitted by Law. Invoices not paid on or before the Payment Date will accrue interest daily on outstanding amounts from the Payment Date until paid in full, at 0.0% (zero percent) per month or the highest rate permitted by Law. Invoices not paid on or before the Payment Date will be subject to penalties in accordance with applicable Law. All invoices (including adjustments thereto) are conclusively presumed final and accurate unless such invoices are objected to by either Party in writing, including adequate explanation and/or documentation, within 24 months after the date such invoice was rendered, provided however, Constellation may rebill based on post -period audits or adjustments made by the ISO, UDC, or other governmental authority, commission or agency with jurisdiction in the state in which the Accounts are located. Holdover. If following termination or expiration of a TC (whether in whole or in part), for any reason, some or all of the Accounts remain designated by the UDC as being supplied by Constellation, Constellation may continue to serve such Account(s) on a month -to -month holdover basis. During such holdover term, Constellation will calculate Customer's invoice as follows: (Each Account's metered usage, as adjusted by the applicable line loss factor(s)) times (the applicable ISO -published Real Time or Day Ahead Locational Based Marginal Price ("LIMP") identified in each TC + the $/kWh holdover fee set forth in each TC) + (a pass through of all costs and charges incurred by Constellation for the retail supply of electricity to Customer) + Taxes. This Master Agreement will continue to govern the service of such Account(s) during such holdover term. Either Party may terminate the holdover term at any time within its discretion at which time Constellation will drop each Account as of the next possible meter read date to the then -applicable tariff service, whether default service or otherwise. 6. RESERVED. Event of Default. An "Event of Default" means any one of the following: (a) Customer's failure to make, when due, any payment required under the Agreement if not paid within20 Business Days (or such longer period required by applicable Law) following written notice to Customer that a payment is past due; (b) any representation or warranty made by a Party in the Agreement is false or misleading in any material respect when made or ceases to remain true in all material respects during the term of the Agreement, if not cured within 20 Business Days after written notice from the other Party; (c) the failure by a Party to perform any material obligation set forth in the Agreement (other than the events that are otherwise specifically covered as a separate Event of Default hereunder) where such failure is not cured within 20 Business Days after receipt of written notice thereof; (e) either Party terminates the Agreement and/or any TC (or service to certain Account(s) under a TC) before the End Date of an effective TC for any reason other than Force Majeure or for a termination resulting from an Event of Default committed by the other 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 2 - of 61 Printed: 9115/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 Party; or (f) a Party: (i) makes an assignment or any general arrangement for the benefit of creditors; (ii) has a liquidator, administrator, receiver, trustee, conservator or similar official appointed for it or any substantial portion of its property or assets (iii) files a petition or otherwise commences, authorizes or acquiesces in the commencement of a proceeding or cause of action under any bankruptcy, insolvency, reorganization or similar law for the protection of creditors, or has such petition filed against it; (iv) otherwise becomes bankrupt or insolvent (however evidenced); (v) is unable to pay its debts as they fall due; or (vi) is dissolved (other than pursuant to a consolidation, amalgamation or merger). For the avoidance of doubt, if Customer's property associated with an Account receiving electricity supply hereunder is closed, vacated, sold or otherwise disposed of by Customer, then such event shall not be considered an Event of Default under the Agreement and either Party may terminate the TC with respect to such Account upon 30 days written notice to the other Party, provided, however, in which event Customer shall make a termination payment to Constellation calculated in accordance with Section 8(b). 8. Remedies Upon Event of Default. (a) If an Event of Default occurs with respect to a Party (the "Defaulting Party"), the other Party (the "Non - Defaulting Party") may in addition to all remedies available to it at Law or in equity, in its discretion, at any time, (A) (i) suspend any deliveries hereunder and/or (ii) terminate the Agreement in whole or solely with respect to those Accounts adversely affected by such Event of Default, upon written notice to the Defaulting Party setting forth the effective date of termination (the "Early Termination Date") and/or (B) calculate a termination payment in good faith as described below. The Non -Defaulting Party will in good faith calculate a termination payment. The Defaulting Party shall pay such termination payment together with any other amounts due as of such date to the Non -Defaulting Party within 20 Business Days of receipt of notice of the amount of the termination payment. The Parties acknowledge and agree that any termination payment under the Agreement constitutes a reasonable approximation of harm or loss, and is not a penalty or punitive in any respect. (b) If Customer is the Defaulting Party, the termination payment shall be equal to the sum of: (i) the positive difference, if any, between the Energy Price or Retail Service Price set forth in the applicable TC and the Market Price, multiplied by the estimated undelivered volume of electricity which Customer would consume from the Early Termination Date through the original term of the TC, as reasonably calculated by Constellation; (ii) Constellation's Costs; and (iii) any unpaid amounts due from Customer to Constellation. (c) If Constellation is the Defaulting Party, the termination payment shall be equal to the sum of: (i) the positive difference, if any, between the Market Price and the Energy Price or Retail Service Price set forth in the applicable TC, multiplied by the estimated undelivered volume of electricity which Customer would consume from the Early Termination Date through the original term of the TC, as reasonably calculated by Customer; (ii) Customer's Costs; minus (iii) any unpaid amounts due from Customer to Constellation. (d) "Costs" means, with respect to the Non -Defaulting Party, brokerage fees, commissions and other similar transaction costs and expenses reasonably incurred by such Party as a result of the Event of Default. The "Market Price" shall be the price of electricity and services as of the Early Termination Date under terms substantially similar to those of the applicable terminated TC. The Non -Defaulting Party may determine the Market Price of a terminated transaction by reference to information either available to it internally or supplied by one or more third parties. The Non -Defaulting Party shall not be required to enter into a replacement transaction in order to determine or be entitled to a termination payment. Except for any unpaid amounts due prior to the Early Termination Date, no termination payment shall be owed by the Non -Defaulting Party to the Defaulting Party. 9. Change in Law. Constellation may pass through or allocate, as the case may be, to Customer any increase or decrease in Constellation's costs related to the electricity and related products and services sold to Customer that results from the implementation of new, or changes (including changes to formula rate calculations) to existing, Laws, or other requirements or changes in administration or interpretation of Laws or other requirements. "Law" means any law, rule, regulation, ordinance, statute, judicial decision, administrative order, ISO business practices or protocol, UDC or ISO tariff, rule of any commission or agency with jurisdiction in the state in which the Accounts are located. Such additional amounts will be included in subsequent invoices to Customer. 10. Representations and Warranties. Each Party warrants and represents to the other (now and deemed repeated by each Party on each date on which a TC is executed and delivered) that: (i) it is duly organized, validly operating and in good standing under the Laws of the jurisdiction of its formation; (ii) it is authorized and qualified to do business in the jurisdictions necessary to perform under the Agreement; (iii) execution, delivery and performance of the Agreement are duly authorized and do not violate any governing documents or any of its contracts or any applicable Law; (iv) there is no material event(s) or agreement(s) which would impair that Party's right, authority or ability to execute the Agreement and otherwise perform under the Agreement; and (v) it has the knowledge and experience to evaluate the merits and risks associated with the Agreement. Furthermore, Customer warrants, represents and covenants that: (i) the data given and representations made concerning its Account(s) are true and correct; (ii) it is entering into the Agreement to purchase its energy requirements only and not for speculative or resale purposes; and that the energy purchased under the Agreement will be consumed at the facilities to which the Account(s) relate; and (iii) it is the party of record of the Account(s), or if it is not the party of record, it has the authority to enter into and bind the party of record to the Agreement. If Customer is a Governmental Entity, Customer represents and warrants that it has complied with all applicable bidding and procurement laws in awarding this Agreement and any TC hereunder, and covenants: (i) it will not claim immunity on the grounds of sovereignty or similar grounds from enforcement of the Agreement; and (ii) it will obtain all necessary budgetary approvals, appropriations and funding for all of its obligations under the Agreement, 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 3 - of 61 Printed: 9115/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 the failure of which shall not be an excuse for Governmental Entity's performance or failure to perform hereunder and upon request will provide proof of such authority. "Governmental Entity" means a municipality, county, governmental board or department, commission, agency, bureau, administrative body, joint action agency, court or other similar political subdivision (including a public school district or special purpose district or authority), or public entity or instrumentality of the United States or one or more states. 11. Force Maieure. Notwithstanding any other provision of the Agreement, if a Party is unable to carry out any obligation under the Agreement due to a Force Majeure (other than a payment obligation, which shall not be excused for Force Majeure), the Agreement will remain in effect but such obligation will be suspended for the duration of the Force Majeure, provided: (i) the claiming Party notifies the other Party as soon as possible in writing of the particulars of the Force Majeure; (ii) suspension of performance is of no greater scope and duration than required by the Force Majeure; and (iii) the claiming Party uses commercially reasonable efforts to remedy its inability to perform. If the Force Majeure continues for a period of 30 days or more, or where it is impossible or impracticable for the claiming Party to carry out any obligation under the Agreement due to the Force Majeure either Party may terminate the Agreement with respect to the Accounts adversely affected by the Force Majeure upon 15 days prior written notice. "Force Majeure" means an event not within the reasonable control of the Party claiming Force Majeure and that by the exercise of due diligence, such Party is unable to prevent or overcome in a commercially reasonable manner. Force Majeure includes, but is not limited to, acts of God; fire; war; terrorism; flood; earthquake; civil disturbance; sabotage; facility failure; strike; curtailment, disruption or interruption of distribution, transmission, or supply; declaration of emergency by the UDC or ISO; regulatory, administrative, or legislative action, or action or restraint by court order or governmental authority; or any act or omission of a third party not under the control of either Party. Force Majeure shall not include loss or failure of either Party's markets or supplies. 12. Limitations. Notwithstanding any other provision of the Agreement to the contrary, neither Party nor their respective officers, directors, shareholders, associates, employees, agents, representatives, successors and assigns, shall be liable to the other Party for any consequential, exemplary, special, incidental, or punitive damages (including, without limitation, lost opportunities or lost profits) not contemplated by Section 8 above which are connected with or resulting from claims, losses, expenses (including reasonable attorneys' fees and court costs), damages, demands, judgments, causes of action or suits of any kind, arising out of, or in connection with, the performance or non-performance of a Party's obligations under the Agreement ("Claims"). The entire liability of each Party for any and all Claims will be limited to direct actual damages only as calculated pursuant to Section 8 above, subject in all cases to an affirmative obligation of each Party to mitigate its damages. Customer acknowledges and agrees that title passes from Constellation to Customer at the ISO/UDC interconnect, the UDC and ISO are exclusively responsible for the energy transmission and delivery system, that Constellation has no independent control over their systems and will have no liability for any of their acts or omissions. 13. DISCLAIMER. CUSTOMER ACKNOWLEDGES AND AGREES THAT NO WARRANTY, DUTY, OR REMEDY, WHETHER EXPRESSED, IMPLIED, OR STATUTORY, IS GIVEN OR INTENDED TO ARISE OUT OF THE AGREEMENT EXCEPT AS OTHERWISE EXPRESSLY STATED HEREIN, AND CONSTELLATION SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE. 14. Waiver and Severability. Failure to provide notice of, or object to, any default under the Agreement will not operate or be construed as a waiver of any future default, whether like or different in character. If any portion of the Agreement, or application thereof to any person or circumstance, is held legally invalid, the remainder will not be affected and will be valid and enforced to the fullest extent permitted by law and equity, and there will be deemed substituted for the invalid provisions such provisions as will most nearly carry out the mutual intent of the Parties as expressed in the Agreement to the fullest extent permitted by applicable Law; provided, however, that this severability provision will not be applicable if any provision of Sections 7 and 8 of this Master Agreement (or any definition or provision in the Agreement to the extent it relates to, or is used in connection with, such sections) is held invalid or unenforceable. 15. Assignment. Customer may assign all its rights and obligations under the Agreement; provided (A) it gives Constellation 45 days prior written notice of its intent to do so; (B) the assignee satisfies in full Constellation's credit requirements; (C) the assignee assumes in writing all of Customer's obligations under the Agreement; and (D) Customer continues to be liable for performance, including payment for goods and services received, prior to the assignment date. Constellation may assign, sell, pledge, transfer, or encumber any of its rights and obligations under the Agreement or the accounts, revenues, or proceeds hereof to any: (A) bank, insurer, or other financial institution; (B) person or entity (i) succeeding to all or substantially all of Constellation's assets or business or the division or region of Constellation to which the Agreement relates or (ii) into which Constellation is merged or otherwise combined or reorganized; or (C) affiliate; provided (with respect to this clause (B) and (C)) the succeeding entity (i) has a credit rating equal to or greater than that of Seller's parent company as of the Effective Date and (ii) agrees to be bound to the Agreement. 16. Confidentiality. Each Party agrees to keep all terms of the Agreement and related communications (including pricing) confidential to the extent not otherwise publicly available and not to disclose them to any third parties without the prior written consent of the other Party, except as otherwise required by Law, including as may be required under the California Public Records Act (the "CPRA");provided, however upon Customer receiving a request to disclose information hereunder, Customer shall contact Seller in accordance with the CPRA to notify Seller of the disclosure request and define a time period to allow for input in the release of documents, or other rights, if any, which Seller may be afforded under the CPRA. Each Party may disclose such information to its affiliates and to its affiliates' employees, 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 4 - of 61 Printed: 9115/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 agents, advisors, and on a need to know basis to its independent contractors, provided each such recipient agrees to hold such information in confidence. Constellation may disclose information regarding Customer to third parties that are representing Customer in the purchase of energy or related services. Furthermore, Constellation may make such other disclosures to third parties, including aggregate consumption data, provided they cannot be reasonably expected to specifically identify Customer. -To the extent allowed by Law, if disclosure of confidential information is sought through a court, or a state or federal regulatory agency, statutory requirements, or other legal compulsion, the Party receiving such request will notify the other Party immediately to afford it the opportunity to oppose such disclosure via a protective order or other relief as may be available and will provide reasonable support. 17. Choice of Law, Venue, Attorney Fees and Expenses. The Agreement will be governed and interpreted in accordance with the laws of the state in which such Account is located (provided that the governing jurisdiction shall be deemed to be the State of California if the matter at issue involves Accounts or matters in more than one state), without giving effect to conflict of law principles. Any controversy or claim arising from or relating to the Agreement will be settled in accordance with the express terms of the Agreement by a court located in the governing jurisdiction (and each Party hereto waives any right to object to venue in this regard). TO THE EXTENT ALLOWED BY APPLICABLE LAW, EACH PARTY HEREBY IRREVOCABLY AND UNCONDITIONALLY WAIVES ANY RIGHT SUCH PARTY MAY HAVE TO INITIATE OR BECOME A PARTY TO ANY CLASS ACTION CLAIMS IN RESPECT OF ANY ACTION, SUIT OR PROCEEDING DIRECTLY OR INDIRECTLY ARISING OUT OF OR RELATING TO THE AGREEMENT OR THE TRANSACTIONS CONTEMPLATED BY THE AGREEMENT. If either Party pursues court action to enforce its rights under the Agreement, the non -prevailing Party shall promptly reimburse the prevailing Party for all its reasonable attorney fees, expenses and costs. 18. Notices. To be effective, all notices must be in writing delivered by hand, by certified mail return receipt requested, or by first class mail, or express carrier to the addresses provided in the TC. Notice by hand delivery shall be effective on the delivery date. All other notices shall be effective on the delivery date or the date delivery is attempted. A Party may change its address by providing notice of such change in accordance herewith. An authorized person may also name other authorized persons via email. 19. Miscellaneous. The Agreement embodies the Parties' entire agreement and understanding, supersedes all prior agreements and understandings (whether written or oral) regarding the subject matter of the Agreement, and may not be contradicted by any prior or contemporaneous oral or written agreement. A facsimile or e-mailed copy of either Party's signature will be considered an original for all purposes under the Agreement, and each Party will provide its original signature upon request. Each Party authorizes the other Party to affix an ink or digital stamp of its signature to this Master Agreement and any TC, and agrees to be bound by a document executed in such a manner. No amendment or edits to the Agreement, including the TC(s) or any purchase orders, will be valid or given any effect unless signed by both Parties. The applicable provisions of the Agreement will continue in effect after termination or expiration hereof to the extent necessary, including but not limited to providing for final billing, billing adjustments and payments, limitations of liability, the forum and manner of dispute resolution. The section headings used in this Master Agreement are for reference purposes only and will in no way affect the meaning of the provisions of this Master Agreement. The Parties acknowledge that any document generated by the Parties with respect to the Agreement, including the Agreement, may be imaged and stored electronically and such imaged documents may be introduced as evidence in any proceeding as if such were original business records and neither Party shall contest their admissibility as evidence in any proceeding. The rights, powers, remedies and privileges provided in the Agreement are cumulative and not exclusive of any rights, powers, remedies and privileges provided by Law. Constellation shall have the right to set-off and net against any amounts owed to it under the Agreement, including without limitation any termination payment, any amounts owed by Constellation to Customer under the Agreement or any other agreement between the Parties, including without limitation any Adequate Assurance. Except for Section 12 above, no third party will have any rights under the Agreement whatsoever and Customer will be fully responsible for any compensation owing any third party representing Customer in connection with the Agreement and will indemnify, defend and hold Constellation harmless from all related Claims. 20. Affirmation; Acknowledgements. Customer affirms that it has read the Agreement in its entirety and agrees to the terms and conditions contained herein. Any ambiguity or question of intent or interpretation under the Agreement will be construed as if drafted jointly by the Parties, and no presumption or burden of proof will arise favoring or disfavoring either Party by virtue of the authorship of any of the provisions of the Agreement. The Parties acknowledge and agree that: (i) Constellation is an independent contractor under the Agreement and except as otherwise explicitly provided in the Agreement, neither Party has the authority to execute documents that purport to bind the other, and nothing in the Agreement will be construed to constitute a joint venture, fiduciary relationship, partnership or other joint undertaking; (ii) the Agreement and TCs entered into hereunder will constitute "forward contracts" under the U.S. Bankruptcy Code, as amended, the rights of the Parties under Section 8 above will constitute contractual rights to liquidate them, and the Parties are entities entitled to the rights and protections afforded to "forward contracts" by the U.S. Bankruptcy Code; (iii) Constellation is not Customer's consultant or advisor for any purpose including advice regarding the value or advisability of trading in "commodity interests" as defined in the Commodity Exchange Act, 7 U.S.C. §§ 1-25, et seq., as amended ("CEA"), including futures contracts and commodity options or any other activity which would cause Constellation or any of its affiliates to be considered a commodity trading advisor under the CEA; and (iv) Customer is making its own decisions based solely upon its own analysis and the advice of its own advisors, if any. *Signature page to follow* 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 5 - of 61 Printed: 9115/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 IN WITNESS WHERE OF, the Parties have executed this Master Agreement through their duly authorized representatives as of the Effective Date. Constellation NewEnergy, Inc. Signature: Printed Name: Title: Date: Customer: Orange County Sanitation District, a California Special District Signature: Printed Name: Title: Date: Address: Phone: Facsimile: Customer Authorized Persons: Printed Name: Title: email: Phone: Constellation Authorized Persons: Commodities Management Group: 1-800-243-2113; cmg@constellation.com Transaction Group: #emailtransactions@constellation.com Notices for Constellation entities: Address: 1001 Louisiana Street Constellation Suite 2300 Houston, TX 77002 Phone: (844)-6-ENERGY Facsimile: 2022 Constellation Energy Resources, LLC. All rights reserved. Errors and omissions excepted. I Page - 6 - of 61 Printed: 9/15/20221 (JM) 12a, 2b, 2i, 6b, 16a. 19c, 19d, 23a Non-Std. MRESA 2.0_September 2017 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2065 BOARD OF DIRECTORS Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: COMMITTEE MEETING MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the following: Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 5. A. Minutes of the GWRS Steering Committee Meeting held July 11, 2022 B. Minutes of the Steering Committee Meeting held August 24, 2022 C. Minutes of the Operations Committee Meeting held September 7, 2022 D. Minutes of the Administration Committee Meeting held September 14, 2022 BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS • Resolution No. OC SAN 21-04 /_111 Ilk I[67ki/_1>l101&1ZILTi/_A11:6711 The minutes of the Committee meetings are approved at their respective Committees and brought forth to the Board of Directors for receive and file only. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Minutes of the Monthly Committee Meetings Orange County Sanitation District Page 1 of 1 Printed on 10/18/2022 powered by LegistarTM DocuSign Envelope ID: 84C46AD7-9DDC-42F1-861C-D2631950E004 MINUTES OF THE MEETING GROUNDWATER REPLENISHMENT SYSTEM STEERING COMMITTEE Monday, July 11, 2022 OCWD Director Ta called the Groundwater Replenishment System Steering Committee meeting to order via Zoom webinar. Following the Pledge of Allegiance to the flag, the Secretary called the roll and reported a quorum. Committee Members Tri Ta Ryan Gallagher Roger Yoh (absent) Bob Ooten Cathy Green David Shawver Alternates Kelly Rowe Jesus Silva Dina Nguyen (absent) Brooke Jones (absent) Steve Sheldon (absent) Chad Wanke (absent) OCWD Directors Ma'ae and Whitaker were in attendance. OCWD Staff OC SAN Staff Mike Markus, Mehul Patel, Sandy Scott- Jim Herberg, Rob Thompson, Kathleen Millea, Roberts, Gina Ayala, Emily Calderon, Jennifer Cabral, Kelly Lore Recording Secretary CONSENT CALENDAR The Consent Calendar was approved upon motion by Director Green, dually seconded and carried [6-0] as follows. Yes —Ta, Gallagher, Ooten, Green, Shawver, Silva Minutes of Previous Meeting The minutes of the GWRS Steering Committee meeting held April 11, 2022 are approved as presented. INFORMATIONAL ITEMS 2. GWRS Operations Update Executive Director of Operations/GWRS Mr. Patel reported that the average daily production for the quarter, April through June 2022, was 82 mgd. He stated that as of June 30, 2022, the GWRS Fiscal Year 2021-2022 production total was 92,774 acre feet (af) which is 4,226 of below the target fiscal year production of 97,000 af. He specified that this shortfall was anticipated due to the GWRS Final Expansion project construction activities including two large outages, and a shutdown of three reverse osmosis (RO) units for a two -week period to complete retrofit work to add a booster pump. Mr. Patel noted that seasonal fouling of the MF membranes has further limited production. He reported that OCWD completed a planned microfiltration membranes replacement project to replace all membranes in Train B and completed installation of RO membranes three units for the current fiscal year. He noted that 3,150 RO membranes were installed in the current fiscal year. DocuSign Envelope ID: 84C46AD7-9DDC-42F1-861C-D2631950E004 3. UDdate on GWRS Final Expansion GWRS Program Manager Sandy Scott -Roberts provided a presentation on construction activities and schedules, completion status of project elements and the project budget. She also provided an update on RO Interstage Booster Pumps and OC San Plant 2: Flow EQ Tanks, Pump Station, and Headworks Modification. She noted a final completion date of March 3, 2023 but targeting December 2022 to start up the plant with new Plant 2 water. There will be a 60-day acceptance test period during which the water produced can be used for groundwater replenishment and the seawater intrusion barrier if water quality test meet all permit standards. 4. Quarterly Outreach Report (April — June 2022) Director of Public Affairs Gina Ayala reviewed public outreach highlights including tours, the speakers bureau program, media, and construction outreach. She stated that there were 19 tours for 224 guests in the 2nd quarter. Ms. Ayala reported that there has been an increase of media coverage due to the heightened interest on the drought topic. She also reported that in April, OCWD hosted its Annual Children's Water Education Festival virtually with 5,500 student participants. She stated that both OC SAN and OCWD staff are jointly working on media opportunities in 2023, as well as the GWRS 15`h anniversary in January 2023 and Final Expansion dedication in Spring 2023. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 5:30 p.m. DoauBignedby: /11/2022 ElBRFF791DCBR4AD OCWD Director Tri Ta, Chair PA Orange County Sanitation District Minutes for the STEERING COMMITTEE OC6SAN ORANGE COUNTY SANITATION DISTRICT CALL TO ORDER Wednesday, August 24, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman Chad Wanke on Wednesday, August 24, 2022 at 5.01 p.m. in the Administration Building of the Orange County Sanitation District. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Sandra Massa-Lavitt, Jesus Silva and Glenn Parker ABSENT: None STAFF PRESENT: Kelly Lore, Clerk of the Board; Jim Herberg, General Manager; and Mo Abiodun were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Stephanie Barron; Andrew Brown; Jennifer Cabral; Mortimer Caparas; Thys DeVries; Laurie Klinger; Tina Knapp; Andrew Nau; Valerie Ratto; Wally Ritchie; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; Gary Weisberg, Associate Counsel; Laura Kalty, Liebert Cassidy Whitmore, Chief Negotiator; and John Ajayi, Special Counsel were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Wanke and General Manager Jim Herberg did not provide reports. CONSENT CALENDAR: 1. APPROVAL OF MINUTES Originator: Kelly Lore 2022-2475 Page 1 of 5 STEERING COMMITTEE Minutes August 24, 2022 MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held July 27, 2022. AYES: John Withers, Chad Wanke, Ryan Gallagher, Sandra Massa-Lavitt, Jesus Silva and Glenn Parker NOES: None ABSENT: Brooke Jones ABSTENTIONS: None Director Brooke Jones arrived at the meeting at approximately 5:05 p.m. NON -CONSENT: 2. CREATION OF AD HOC COMMITTEE RE: GENERAL MANAGER 2022-2494 RECRUITMENT Originator: Kelly Lore Chair Wanke stated that this item was to create and appoint an Ad Hoc Committee of the Board of Directors consisting of five members regarding General Manager Recruitment. Chair Wanke announced that the General Manager Recruitment Ad Hoc Committee will consist of the following members: Board Chairman Chad Wanke, Board Vice -Chairman Ryan Gallagher, Administration Committee Chairman Glenn Parker, Operations Committee Chairman Brooke Jones, and former Board Chairman John Withers. INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6, 54956.9(d)(1), & 54956.9(d)(4). The Committee convened in closed session at 5:05 p.m. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. Page 2 of 5 STEERING COMMITTEE Minutes August 24, 2022 CS-1 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT 2022-2477 CODE SECTION 54957.6 CONVENED IN CLOSED SESSION: Designated Representatives: General Manager James Herberg, Assistant General Managers Lorenzo Tyner and Rob Thompson, Director of Human Resources Celia Chandler, and Chief Negotiator Laura Kalty. Employee Organizations: (1) International Union of Operating Engineers, Local 501. CS-2 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - 2022-2480 GOVERNMENT CODE SECTION 54956.9(d)(1) CONVENED IN CLOSED SESSION regarding Item CS-2A. Item CS-213 and CS-2C were not heard. Number of Cases: 3 A. Robert Morris v. Orange County Sanitation District Permissibly Self -Insured; Claim No. 554823; WCAB No. ADJ11104064. B. Bayside Village Marina, LLC v. Orange County Sanitation District; Orange County Sanitation District Board of Directors; and Does 1-25, Inclusive, Superior Court of the State of California for the County of Orange - Central Justice Center Case No. 30-2021-01194238-CU-WM-CXC. C. Orange County Sanitation District, a public entity v. Bayside Village Marina, LLC, a limited liability company; Laguna Beach County Water District, a public entity; and Does 1-100, inclusive; and all Persons Unknown Claiming an Interest in the Property, Superior Court of California, County of Orange, Case No. 30-2022-01251890. CS-3 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED 2022-2436 LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) DID NOT CONVENE IN CLOSED SESSION: Number of Potential Cases: 1 Potential initiation of litigation regarding Cost Recovery for PFAs contamination. Page 3 of 5 STEERING COMMITTEE Minutes August 24, 2022 CS-4 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT 2022-2487 CODE SECTION 54957.6 CONVENED IN CLOSED SESSION: Agency Designated Representatives: General Manager James Herberg, Assistant General Manager Lorenzo Tyner, and Director of Human Resources Celia Chandler. Unrepresented Employees: Confidential Group: Assistant Clerk of the Board; Clerk of the Board; Human Resources Analyst; Human Resources Assistant; Human Resources Supervisor; Secretary to the General Manager; Senior Human Resources Analyst; and Principal Human Resources Analyst. CS-5 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT 2022-2488 CODE SECTION 54957.6 1*i]0D/a1►1a19710to] IUi1ygexyx&9[9]0A Agency Designated Representatives: General Manager James Herberg, Assistant General Manager Lorenzo Tyner and Director of Human Resources Celia Chandler. Unrepresented Employees: Managers Group: Administration Manager; Controller; Engineering Manager; Environmental Laboratory & Ocean Monitoring Manager; Environmental Protection Manager; Human Resources & Risk Manager; IT Systems & Operations Manager; Maintenance Manager; Operations Manager; and Purchasing and Contracts Manager. CS-6 CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT 2022-2489 CODE SECTION 54957.6 CONVENED IN CLOSED SESSION: Agency Designated Representatives: General Manager James Herberg, Assistant General Manager Lorenzo Tyner, and Director of Human Resources Celia Chandler. Unrepresented Employees: Executive Managers Group: Assistant General Manager; Director of Engineering; Director of Environmental Services; Director of Human Resources; and Director of Operations and Maintenance. RECONVENED IN REGULAR SESSION. The Committee reconvened in regular session at 6:09 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. Page 4 of 5 STEERING COMMITTEE Minutes August 24, 2022 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the meeting adjourned at 6:10 p.m. to the next Regular Steering Committee meeting to be held on Wednesday, September 28, 2022 at 5:00 p.m. Submitted by: Kelly . Lore, MMC Clerk f the Board Page 5 of 5 Orange County Sanitation District Wednesday, September 7, 2022 Minutes for the 5:00 PM OPERATIONS COMMITTEE Board Room OC6SAN Administration Building ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, September 7, 2022 at 5.00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-24, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Donald Wagner and Chad Zimmerman ABSENT: Jesus Silva and Chad Wanke STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tanya Chong; Brian Engeln; Justin Fenton; Tina Knapp; Tom Meregillano; Valerie Ratto; Wally Ritchie; Kevin Schuler; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; James H. Clark; and Cuc Kim were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones announced that Yorba Linda Water District hired Mark Toy as their new General Manager. General Manager Jim Herberg did not provide a report. Page 1 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2. 3. Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: 2022-2496 Approve Minutes of the Regular Meeting of the Operations Committee held July 6, 2022. AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None EXTERIOR LIGHTING STUDY AT PLANT NO. 1 AND PLANT NO. 2 2022-2501 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement with IDS Group, Inc. to provide engineering services for Exterior Lighting Study at Plant Nos. 1 and 2, Project No. PS21-01, for an amount not to exceed $151,660; and B. Approve a contingency of $15,166 (10%). AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS, PROJECT NO. FE20-01 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO Directors to: 2022-2329 Recommend to the Board of Page 2 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Receive and file Bid Tabulation and Recommendation for Wastehauler Station Safety and Security Improvements, Project No. FE20-01; B. Award a Construction Contract to LEED Electric, Inc. for Wastehauler Station Safety and Security Improvements, Project No. FE20-01, for a total amount not to exceed $1,689,788-1 and C. Approve a contingency of $168,980 (10%). AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None 4. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2472 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending June 30, 2022. AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None 5. ANIONIC POLYMER SPECIFICATION NO. C-2021-1252BD 2022-2462 CONTINGENCY INCREASE Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 91 7. A. Approve a unit price contingency increase of 5% for a total annual contingency amount of 15% to the Anionic Polymer Specification No. C-2021-1253BD contract with Polydyne, Inc. for the term of November 1, 2022 through October 31, 2023; and B. Approve a unit price contingency increase of 5% for the remaining three, one-year renewal periods; for a total annual contingency amount of 15%. AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None COLLECTION SYSTEM CONDITION MONITORING SERVICE 2022-2468 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $17,777 (10%) to an existing five-year Service and Monitoring Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc. dba SmartCover Systems for field device communication and monitoring services, for a new total contingency of $35,554 (20%). AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None PLANT NO. 1 ACTIVATED SLUDGE AERATION DIFFUSER 2022-2469 MEMBRANE REPLACEMENT REPAIR Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 91 a A. Approve a Purchase Order Contract to SS Mechanical Construction Corp. to provide Aeration Basin Disc Replacement, Specification No. S-2022-1334, for a total amount not to exceed $171,930 for the period beginning October 1, 2022, through September 30, 2023, with four (4) one-year renewal options; and B. Approve an annual contingency of $17,193 (10%). AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None QUARTERLY ODOR COMPLAINT REPORT 2022-2452 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2021-22 Fourth Quarter Odor Complaint Report. AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None FLEET VEHICLE REPLACEMENT PURCHASE Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO Directors to: 2022-2481 Recommend to the Board of Page 5 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Approve the purchase of replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2022/23 budget in the amounts of: • Three light -duty trucks - $133,500 • One step van - $136,900 • Two medium -duty utility trucks - $225,000 B. Approve the re -purchase of the remaining replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2021/22 budget in the remaining amounts of: • One medium -duty truck - $67,500 • One heavy-duty truck - $260,000 • Ten Hybrid SUVs (AWD) - $357,400 • Four light -duty trucks - $150,000 C. Delegate to the General Manager and Purchasing Manager the authority to purchase the above listed replacement vehicles, through cooperative contracts, at the not to exceed prices listed above, during the fiscal year. AYES: Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES: None ABSENT: Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS: None NON -CONSENT: None. INFORMATION ITEMS: 10. OC SAN REGULATORY COMPLIANCE UPDATE 2022-2194 Originator: Lan Wiborg Environmental Supervisor Tom Meregillano provided a presentation regarding the Environmental Compliance Program which included an overview of the Environmental Services Department, environmental compliance and reporting governance, an overview of the compliance area, NPDES permit - discharge monitoring reporting and water quality monitoring, air quality - compliance reporting and monitoring, stormwater and sanitary sewer overflow reporting, future concerns and collaborations, and reviewed noncompliance risks and liabilities. Information Item. Page 6 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 Director Kim Nichols arrived at the meeting at approximately 5.20 p.m. 11. SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT 2022-2483 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the supercritical water oxidation research project that included an overview of chemicals in solids, OC San sludge test results, possible project partners, Federal funding opportunities, and the project budget and schedule. Mr. Thompson responded to questions regarding cost escalation due to the site location of the project. ITEM RECEIVED AS AN: Information item. DEPARTMENT HEAD REPORTS: Director of Engineering Kathy Millea introduced recently promoted Engineering Manager Justin Fenton. Mr. Thompson provided a brief explanation of OC San's efforts to meet the current power crisis in California due to the last week of excessive high temperatures and the strain it placed on the state's electricity grid. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 5:53 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, October 5, 2022 at 5:00 p.m. Page 7 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 Submitted by: Page 8 of 8 Orange County Sanitation District Wednesday, September 14, 2022 Minutes for the 5:00 PM ADMINISTRATION COMMITTEE Board Room OC6SAN Administration Building ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Glenn Parker on Wednesday, September 14, 2022 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-24, due to the continued State of Emergency Order. Chair Parker led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers ABSENT: Brad Avery and Ryan Gallagher STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Brian Engeln; Tina Knapp; Tom Meregillano; Rob Michaels; Wally Ritchie; Loc Trang; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication regarding a change to the recommendation for Item No. 3 had been provided to the Committee members and made available to the public today. REPORTS: Chair Parker and General Manager Jim Herberg did not provide reports. Page 1 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2022-2504 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held July 13, 2022. AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None 2• REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2022-2500 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2021 through June 30, 2022. AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None 3. OCEAN ACIDIFICATION AND HYPDXIA MINI -MOORING 2022-2460 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE A. Approve a Sole Source Service Contract with The Regents of the University of California on behalf of its San Diego campus' Scripps Institution of Oceanography to design, build, and maintain an ocean acidification and hypoxia mini -mooring for a total amount not to exceed $237,235 which includes $159,066 for the first one-year period, to develop and deploy the mooring including the initial 6-month operation, and the first swap -out and subsequent 6-month operation; B. Approve the renewal of the Sole Source Service Contract, at the sole option of OC San, for one (1) additional one-year period in the amount of $78,169 for 12-month operation and two swap -outs; and C. Approve a contingency in the amount of $23,724 (10%). AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None NON -CONSENT: 4. PURCHASE ILAND'S DISASTER RECOVERY AS A SERVICE 2022-2505 Originator: Lorenzo Tyner Information and Technology Manager Rob Michaels provided an introduction to the Item and responded to questions regarding the cost. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to Nth Generation Computing, Inc. for the purchase of software, hardware, and services to implement and configure the iland Disaster Recovery as a Service, Specification No. #E-2022-1300BD, for a three-year period for a total amount not to exceed $475,425; and B. Approve a contingency in the amount of $47,542 (10%). AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None Page 3 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE INFORMATION ITEMS: Director Dave Shawver arrived at the meeting at approximately 5:15 p.m. 5. OC SAN REGULATORY COMPLIANCE UPDATE 2022-2511 Originator: Lan Wiborg Environmental Supervisor Tom Meregillano provided a presentation regarding the Environmental Compliance Program which included an overview of the Environmental Services Department, environmental compliance and reporting governance, an overview of the compliance area, NPDES permit - discharge monitoring reporting and water quality monitoring, air quality - compliance reporting and monitoring, stormwater and sanitary sewer overflow reporting, future concerns and collaborations, and reviewed noncompliance risks and liabilities. ITEM RECEIVED AS AN: Information Item. Director Art Brown arrived at the meeting at approximately 5:29 p.m. 6. SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT 2022-2512 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the supercritical water oxidation research project that included an overview of chemicals in solids, OC San sludge test results, possible project partners, Federal funding opportunities, and the project budget and schedule. ITEM RECEIVED AS AN: Information item. DEPARTMENT HEAD REPORTS: Mr. Herberg announced that Board Member Ronald Bates passed away and that the Board of Directors will remember him and adjourn the meeting in his memory at the September 28th meeting. CLOSED SESSION: None. Page 4 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Parker declared the meeting adjourned at 5:36 p.m. to the next Regular Administration Committee meeting to be held on Wednesday, October 12, 2022 at 5:00 p.m. Submitted by: iwo �� K II . Lore, MMC Clerk of the Board Page 5 of 5 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2385 BOARD OF DIRECTORS Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 6. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF SEPTEMBER 2022 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Receive and file the following: Report of the Investment Transactions for the month of September 2022. BACKGROUND The CA Government Code requires that a monthly report of investment transactions be provided to the legislative body. Attached is the monthly report of investment transactions for the month ended September 30, 2022. RELEVANT STANDARDS • CA Government Code Section 53607 PRIOR COMMITTEE/BOARD ACTIONS 1►U_1 FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Report of the Investment Transactions - September 2022 Orange County Sanitation District Page 1 of 1 Printed on 10/18/2022 powered by LegistarTIM U.S. Bank Transaction History - September 2022 Transaction Type Acquisitions PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED PAR VALUE OF WALMART INC 3.950% 9/09/27 /BARCLAYS CAPITAL INC. FIXED IN/2,885,000 PAR VALUE AT 99.978 % PURCHASED PAR VALUE OF WALMART INC 3.950% 9/09/27 /BARCLAYS CAPITAL INC. FIXED IN/2,885,000 PAR VALUE AT 99.978 % PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED PAR VALUE OF CATERPILLAR FINL MTN 3.600% 8/12/27 /BMO CAPITAL MARKETS CORP/BONDS/1,250,000 PAR VALUE AT 97.501 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED PAR VALUE OF DEERE JOHN MTN 4.150% 9/15/27 /TD SECURITIES (USA)/MTXX 2,000,000 PAR VALUE AT 98.631 % PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED PAR VALUE OF U S TREASURY NT 2.750% 4/30/27 /CITIGROUP GLOBAL MARKETS INC./XOFF 5,000,000 PAR VALUE AT 93.84375 % PURCHASED PAR VALUE OF U S TREASURY NT 3.125% 8/15125 /J.P. MORGAN SECURITIES LLC/XOFF 5,000,000 PAR VALUE AT 96.5234376 % PURCHASED PAR VALUE OF F H L M C M T N 0.250% 6/26/23 /MARKETAXESS CORP/MTXX 1,250,000 PAR VALUE AT 97.131 % PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z PURCHASED PAR VALUE OF F H L B DISC NTS 12/12/22 /WELLS FARGO SECURITIES, LLC/XOFF 5,000,000 PAR VALUE AT 99.3319444 % Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain Loss 31846V567 1.000000 8,091.17 8,091.17 9/2/2022 (8,091.17) 0.00 9/2/2022 31846V567 (2,937.28) 1.000000 2,937.28 2,937.28 0.00 9/6/2022 31846V567 (146,962.50) 1.000000 146,962.50 146,962.50 0.00 9/8/2022 31846V567 (168,750.00) 1.000000 168,750.00 168,750.00 0.00 9/9/2022 931142EX7 (2,105,442.40) 0.997840 2,110,000.00 2,105,442.40 0.00 9/9/2022 931142EX7 (2,884,365.30) 0.999780 2,885,000.00 2,884,365.30 0.00 9/12/2022 31846V567 (70,000.00) 1.000000 70,000.00 70,000.00 0.00 9/13/2022 14913R3A3 (1,218,762.50) 0.975010 1,250,000.00 1,218,762.50 0.00 9/13/2022 31846V567 (1,626,441.67) 1.000000 1,626,441.67 1,626,441.67 0.00 9/14/2022 31846V567 (124,828.13) 1.000000 124,828.13 124,828.13 0.00 9/14/2022 31846V567 (4,500,000.00) 1.000000 4,500,000.00 4,500,000.00 0.00 9/15/2022 31846V567 (27,500.00) 1.000000 27,500.00 27,500.00 0.00 9/15/2022 31846V567 (427,104.35) 1.000000 427,104.35 427,104.35 0.00 9/15/2022 31846V567 (180,271.33) 1.000000 180,271.33 180,271.33 0.00 9/16/2022 31846V567 (8,654.84) 1.000000 8,654.84 8,654.84 0.00 9/19/2022 31846V567 (223,759.08) 1.000000 223,759.08 223,759.08 0.00 9/20/2022 31846V567 (12,507.19) 1.000000 12,507.19 12,507.19 0.00 9/20/2022 31846V567 (27,680.59) 1.000000 27,680.59 27,680.59 0.00 9/21/2022 31846V567 (105,184.61) 1.000000 105,184.61 105,184.61 0.00 9/22/2022 24422EWK1 (1,972,620.00) 0.986310 2,000,000.00 1,972,620.00 0.00 9/23/2022 31846V567 (8,022.22) 1.000000 8,022.22 8,022.22 0.00 9/23/2022 31846V567 (4,000,000.00) 1.000000 4,000,000.00 4,000,000.00 0.00 9/23/2022 31846V567 (41,300.00) 1.000000 41,300.00 41,300.00 0.00 9/26/2022 31846V567 (35,402.67) 1.000000 35,402.67 35,402.67 0.00 9/26/2022 31846V567 (25,254.46) 1.000000 25,254.46 25,254.46 0.00 9/27/2022 91282CEN7 (4,692,187.50) 0.938438 5,000,000.00 4,692,187.50 0.00 9/28/2022 91282CFE6 (4,826,171.88) 0.965234 5,000,000.00 4,826,171.88 0.00 9/29/2022 3137EAES4 (1,214,137.50) 0.971310 1,250,000.00 1,214,137.50 0.00 9/29/2022 31846V567 (26,785,055.21) 1.000000 26,785,055.21 26,785,055.21 0.00 9/30/2022 313385S80 (4,966,597.22) 0.993319 5,000,000.00 4,966,597.22 0.00 1 of 8 U.S. Bank Transaction History - September 2022 Transaction Type PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z Total Acquisitions Dispositions SOLD PAR VALUE OF WALMART INC 3.400% 6/26/23 /MITSUBISHI UFJ SECURITIES USA/MTXX 3,880,000 PAR VALUE AT 99.845 % SOLD UNITS OF FIRST AM GOVT OB FD CL Z SOLD PAR VALUE OF CHARLES SCHWAB CORP 2.650% 1/25/23 /MARKETAXESS CORP/MTXX 2,750,000 PAR VALUE AT 99.685 % MATURED PAR VALUE OF INTER AMER DEV BK 1.750% 9/14/22 4,500,000 PAR VALUE AT 100 % PAID DOWN PAR VALUE OF F H L M C #786064 2.262% 1/01/28 AUGUST FHLMC DUE 9/15/22 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 3.738% 8115/32 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 0.510% 11/15/24 PAID DOWN PAR VALUE OF NISSAN AUTO 1.930% 7/15/24 PAID DOWN PAR VALUE OF TOYOTA AUTO RECV 0.440% 10/15/24 PAID DOWN PAR VALUE OF HONDA AUTO 0.370% 10/18/24 PAID DOWN PAR VALUE OF G N M A I I #080023 1.750% 12/20/26 AUGUST GNMA DUE 9/20122 PAID DOWN PAR VALUE OF G N M A I I #080088 3.000% 6/20/27 AUGUST GNMA DUE 9/20122 PAID DOWN PAR VALUE OF G N M A I I #080395 2.875% 4/20/30 AUGUST GNMA DUE 9/20122 PAID DOWN PAR VALUE OF G N M A I I #080408 2.875% 5/20/30 AUGUST GNMA DUE 9/20122 PAID DOWN PAR VALUE OF G N M A I I #080965 1.625% 7/20/34 AUGUST GNMA DUE 9/20122 PAID DOWN PAR VALUE OF HONDA AUTO 0.270% 4/21/25 SOLD UNITS OF FIRST AM GOVT OB FD CL Z MATURED PAR VALUE OF BANK NOVA C D 0.200% 9/23/22 4,000,000 PAR VALUE AT 100 % PAID DOWN PAR VALUE OF F H L M C MLTCL MT 9.50001% 9/25/43 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #823358 1.948% 2/01/35 AUGUST FNMA DUE 9/25/22 Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain Loss 9/30/2022 31846V567 (150,625.00) 1.000000 150,625.00 150,625.00 0.00 ($62,586,616.60) 63,201,332.30 $62,586,616.60 $0.00 9/9/2022 931142EK5 3,873,986.00 0.998450 (3,880,000.00) (3,878,991.40) (5,005.40) 9/9/2022 31846V567 1,089,071.26 1.000000 (1,089,071.26) (1,089,071.26) 0.00 9/13/2022 808513AT2 2,741,337.50 0.996850 (2,750,000.00) (2,741,640.00) (302.50) 9/14/2022 4581XOCZ9 4,500,000.00 1.000000 (4,500,000.00) (4,300,785.00) 199,215.00 9/15/2022 31348SWZ3 11.73 0.000000 (11.73) (11.44) 0.29 9/15/2022 3133TCE95 73.60 0.000000 (73.60) (73.68) (0.08) 9/15/2022 47787NAC3 60,310.92 0.000000 (60,310.92) (60,301.73) 9.19 9/15/2022 65479JAD5 168,390.51 0.000000 (168,390.51) (168,381.62) 8.89 9/15/2022 89237VAB5 159,765.82 0.000000 (159,765.82) (159,753.52) 12.30 9/19/2022 43813KAC6 186,043.94 0.000000 (186,043.94) (186,016.61) 27.33 9/20/2022 36225CAZ9 152.50 0.000000 (152.50) (155.02) (2.52) 9/20/2022 36225CC20 436.82 0.000000 (436.82) (446.37) (9.55) 9/20/2022 36225CNM4 63.87 0.000000 (63.87) (63.29) 0.58 9/20/2022 36225CN28 259.23 0.000000 (259.23) (256.60) 2.63 9/20/2022 36225DCB8 352.11 0.000000 (352.11) (351.89) 0.22 9/21/2022 43813GAC5 103,167.28 0.000010 (103,167.28) (103,165.39) 1.89 9/22/2022 31846V567 1,945,347.78 1.000000 (1,945,347.78) (1,945,347.78) 0.00 9/23/2022 06417MRR8 4,000,000.00 1.000000 (4,000,000.00) (3,979,402.91) 20,597.09 9/26/2022 31394JY35 6,887.47 0.000000 (6,887.47) (7,800.06) (912.59) 9/26/2022 31371NUC7 100.89 0.000000 (100.89) (106.70) (5.81) 9/26/2022 31376KT22 1,030.26 0.000000 (1,030.26) (1,107.53) (77.27) 9/26/2022 31403DJZ3 1,012.15 0.000000 (1,012.15) (1,088.06) (75.91) 9/26/2022 31403GXF4 4.24 0.000000 (4.24) (4.56) (0.32) 9/26/2022 31406PQY8 531.64 0.000000 (531.64) (571.51) (39.87) 9/26/2022 31406XWT5 9,163.48 0.000000 (9,163.48) (9,091.89) 71.59 2of8 U.S. Bank Transaction History - September 2022 Transaction Type PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 AUGUST FNMA DUE 9/25/22 PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 SOLD UNITS OF FIRST AM GOVT OB FD CL Z SOLD PAR VALUE OF U S TREASURY NT 0.125% 12/15/23 /BMO CAPITAL MARKETS CORP/BONDS/XOFF 1,000,000 PAR VALUE AT 95.050781 % SOLD PAR VALUE OF U S TREASURY NT 0.750% 12/31/23 /BMO CAPITAL MARKETS CORP/BONDS/XOFF 2,500,000 PAR VALUE AT 95.6132812 % SOLD UNITS OF FIRST AM GOVT OB FD CL Z MATURED PAR VALUE OF U S TREASURY BILL 9/29/22 28,000,000 PAR VALUE AT 100 % SOLD UNITS OF FIRST AM GOVT OB FD CL Z Total Dispositions Other INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 8/31/2022 INTEREST FROM 8/1/22 TO 8/31/22 INTEREST EARNED ON BANK OF AMERICA 3.550% 3/05/24 $1 PV ON 6675000.0000 SHARES DUE 9/5/2022 INTEREST EARNED ON CHARLES SCHWAB CORP 2.450% 3/03/27 $1 PV ON 2325000.0000 SHARES DUE 9/3/2022 INTEREST EARNED ON F H L B DEB 3.375% 9/08/23 $1 PV ON 10000000.0000 SHARES DUE 9/8/2022 RECEIVED ACCRUED INTEREST ON SALE OF WALMART INC 3.400% 6/26/23 INTEREST EARNED ON TORONTO DOMINION MTN 2.800% 3/10/27 $1 PV ON 5000000.0000 SHARES DUE 9/10/2022 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 4992.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 4992.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI INTEREST EARNED ON CHUBB INA HLDGS INC 2.700% 3/13/23 $1 PV ON 2000000.0000 SHARES DUE 9/13/2022 INTEREST EARNED ON F H L B DEB 2.875% 9/13/24 $1 PV ON 2500000.0000 SHARES DUE 9/13/2022 INTEREST EARNED ON JPMORGAN CHASE CO 2.005% 3/13/26 $1 PV ON 3500000.0000 SHARES DUE 9/13/2022 PAID ACCRUED INTEREST ON PURCHASE OF CATERPILLAR FINL MTN 3.600% 8/12/27 Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain Loss 9/26/2022 31407BXH7 201.01 0.000000 (201.01) (216.09) (15.08) 9/26/2022 31410F4V4 827.21 0.000000 (827.21) (889.25) (62.04) 9/26/2022 3138EG6F6 67.25 0.000000 (67.25) (71.12) (3.87) 9/26/2022 31417YAY3 217.20 0.000000 (217.20) (229.71) (12.51) 9/26/2022 31397QREO 892.79 6,697.976355 (892.79) (892.51) 0.28 9/27/2022 31846V567 4,748,233.70 1.000000 (4,748,233.70) (4,748,233.70) 0.00 9/28/2022 91282CBA8 950,507.81 0.950508 (1,000,000.00) (998,671.87) (48,164.06) 9/28/2022 91282CDR9 2,390,332.03 0.956133 (2,500,000.00) (2,500,097.66) (109,765.63) 9/28/2022 31846V567 1,499,069.90 1.000000 (1,499,069.90) (1,499,069.90) 0.00 9/29/2022 912796U64 27,864,761.94 1.000000 (28,000,000.00) (27,864,761.94) 0.00 9/30/2022 31846V567 34,966,597.22 1.000000 (34,966,597.22) (34,966,597.22) 0.00 $91,269,209.06 (91,578,283.78) ($91,213,716.79) $55,492.27 9/1/2022 31846V567 8,091.17 0.000000 0.00 0.00 0.00 9/6/2022 06051GHF9 118,481.25 0.000000 0.00 0.00 0.00 9/6/2022 808513BYO 28,481.25 0.000000 0.00 0.00 0.00 9/8/2022 313383YJ4 168,750.00 0.000000 0.00 0.00 0.00 9/9/2022 931142EK5 26,750.44 0.000000 0.00 0.00 0.00 9/12/2022 89114TZT2 70,000.00 0.000000 0.00 0.00 0.00 9/13/2022 912828WUO 0.00 0.000000 0.00 0.00 0.00 9/13/2022 912828WUO 0.00 0.000000 0.00 4,992.00 0.00 9/13/2022 00440EAP2 27,000.00 0.000000 0.00 0.00 0.00 9/13/2022 3130A2UW4 35,937.50 0.000000 0.00 0.00 0.00 9/13/2022 46647PBH8 35,087.50 0.000000 0.00 0.00 0.00 9/13/2022 14913R3A3 (3,875.00) 0.000000 0.00 0.00 0.00 3of8 U.S. Bank Transaction History - September 2022 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain Loss PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 9/13/2022 912828WUO 0.00 0.000000 4,992.00 0.00 0.00 4992.0000 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI RECEIVED ACCRUED INTEREST ON SALE OF CHARLES SCHWAB CORP 9/13/2022 808513AT2 9,716.67 0.000000 0.00 0.00 0.00 2.650% 1/25/23 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 9/13/2022 912828WUO 0.00 0.000000 0.00 0.00 0.00 4992.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI INTEREST EARNED ON F H L B DEB 2.375% 3/14/25 $1 PV ON 9/14/2022 313OA4CH3 62,046.88 0.000000 0.00 0.00 0.00 5225000.0000 SHARES DUE 9/14/2022 INTEREST EARNED ON INTER AMER DEV BK 1.750% 9/14/22 $1 PV ON 9/14/2022 4581XOCZ9 39,375.00 0.000000 0.00 0.00 0.00 4500000.0000 SHARES DUE 9/14/2022 INTEREST EARNED ON MET TOWER MTN 1.250% 9/14/26 $1 PV ON 9/14/2022 58989V2D5 23,406.25 0.000000 0.00 0.00 0.00 3745000.0000 SHARES DUE 9/14/2022 INTEREST EARNED ON ACE INA HOLDING 3.150% 3/15125 $1 PV ON 9/15/2022 00440EAS6 31,500.00 0.000000 0.00 0.00 0.00 2000000.0000 SHARES DUE 9/15/2022 INTEREST EARNED ON AMERICAN EXPRESS 3.390% 5/17/27 $1 PV ON 9/15/2022 02582JJT8 18,701.50 0.000000 0.00 0.00 0.00 18701.5000 SHARES DUE 9/15/2022 $0.00283/PV ON 6,620,000.00 PV DUE 9/15/22 INTEREST EARNED ON BANK OF MONTREAL MTN 1.250% 9/15/26 $1 PV 9/15/2022 06368FAC3 18,750.00 0.000000 0.00 0.00 0.00 ON 3000000.0000 SHARES DUE 9/15/2022 INTEREST EARNED ON BERKSHIRE HATHAWAY 2.300% 3/15/27 $1 PV 9/15/2022 084664CZ2 79,062.50 0.000000 0.00 0.00 0.00 ON 6875000.0000 SHARES DUE 9/15/2022 INTEREST EARNED ON F H L M C #786064 2.262% 1/01/28 $1 PV ON 9/15/2022 31348SWZ3 2.15 0.000000 0.00 0.00 0.00 2.1500 SHARES DUE 9/15/2022 JULY FHLMC DUE 9/15/22 INTEREST EARNED ON F H L M C MLTCL MTG 3.738% 8/15/32 $1 PV ON 9/15/2022 3133TCE95 9.64 0.000000 0.00 0.00 0.00 9.6400 SHARES DUE 9/15/2022 $0.00312/PV ON 3,093.80 PV DUE 9/15/22 INTEREST EARNED ON HONDA AUTO REC OWN 1.880% 5/15/26 $1 PV 9/15/2022 43815BAC4 6,157.00 0.000000 0.00 0.00 0.00 ON 6157.0000 SHARES DUE 9/15/2022 $0.00157/PV ON 3,930,000.00 PV DUE 9/15/22 INTEREST EARNED ON HTUNDAI AUTO REC TR 0.380% 1/15/26 $1 PV 9/15/2022 44934KAC8 1,912.67 0.000000 0.00 0.00 0.00 ON 1912.6700 SHARES DUE 9/15/2022 $0.00032/PV ON 6,040,000.00 PV DUE 9/15/22 INTEREST EARNED ON HYUNDAI AUTO LEASE 0.330% 6/17/24 $1 PV ON 9/15/2022 44891VAC5 1,142.63 0.000000 0.00 0.00 0.00 1142.6300 SHARES DUE 9/15/2022 $0.00027/PV ON 4,155,000.00 PV DUE 9/15/22 INTEREST EARNED ON HYUNDAI AUTO LEASE 1.160% 1/15/25 $1 PV ON 9/15/2022 44891 WAC3 2,798.50 0.000000 0.00 0.00 0.00 2798.5000 SHARES DUE 9/15/2022 $0.00097/PV ON 2,895,000.00 PV DUE 9/15/22 INTEREST EARNED ON HYUNDAI AUTO REC 0.380% 9/15/25 $1 PV ON 9/15/2022 44933LAC7 665.00 0.000000 0.00 0.00 0.00 665.0000 SHARES DUE 9/15/2022 $0.00032/PV ON 2,100,000.00 PV DUE 9/15/22 INTEREST EARNED ON HYUNDAI AUTO REC 2.220% 10/15/26 $1 PV ON 9/15/2022 448977ADO 7,955.00 0.000000 0.00 0.00 0.00 7955.0000 SHARES DUE 9/15/2022 $0.00185/PV ON 4,300,000.00 PV DUE 9/15/22 INTEREST EARNED ON HYUNDAI AUTO REC TR 0.740% 5/15/26 $1 PV 9/15/2022 44935FAD6 986.67 0.000000 0.00 0.00 0.00 ON 986.6700 SHARES DUE 9/15/2022 $0.00062/PV ON 1,600,000.00 PV DUE 9/15/22 4of8 U.S. Bank Transaction History - September 2022 Transaction Type Pr Entry Date CUSIP Id Net Cash Amt P INTEREST EARNED ON JOHN DEERE OWN 0.520% 3/16/26 $1 PV ON 9/15/2022 47789QAC4 1,222.00 1222.0000 SHARES DUE 9/15/2022 $0.00043/PV ON 2,820,000.00 PV DUE 9/15/22 INTEREST EARNED ON JOHN DEERE OWNER 0.360% 9/15/25 $1 PV 9/15/2022 47788UAC6 690.00 ON 690.0000 SHARES DUE 9/15/2022 $0.00030/PV ON 2,300,000.00 PV DUE 9/15/22 INTEREST EARNED ON JOHN DEERE OWNER 0.510% 11/15/24 $1 PV 9/15/2022 47787NAC3 338.28 ON 338.2800 SHARES DUE 9/15/2022 $0.00042/PV ON 795,947.48 PV DUE 9/15/22 INTEREST EARNED ON JOHN DEERE OWNER 2.320% 9/15/26 $1 PV 9/15/2022 47787JAC2 5,819.33 ON 5819.3300 SHARES DUE 9/15/2022 $0.00193/PV ON 3,010,000.00 PV DUE 9/15/22 INTEREST EARNED ON JOHN DEERE OWNR TR 6.85667% 2/16/27 $1 PV 9/15/2022 47800AAC4 17,941.61 ON 17941.6100 SHARES DUE 9/15/2022 $0.00571/PV ON 3,140,000.00 PV DUE 9/15/22 INTEREST EARNED ON MERCEDES BENZ AUTO 0.400% 11/15/24 $1 PV 9/15/2022 58769KAD6 1,105.00 ON 1105.0000 SHARES DUE 9/15/2022 $0.00033/PV ON 3,315,000.00 PV DUE 9/15/22 INTEREST EARNED ON NISSAN AUTO 1.930% 7/15/24 $1 PV ON 9/15/2022 65479JAD5 1,763.24 1763.2400 SHARES DUE 9/15/2022 $0.00161/PV ON 1,096,316.63 PV DUE 9/15/22 INTEREST EARNED ON TOYOTA AUTO RECV 0.440% 10/15/24 $1 PV ON 9/15/2022 89237VAB5 612.88 612.8800 SHARES DUE 9/15/2022 $0.00037/PV ON 1,671,495.81 PV DUE 9/15/22 INTEREST EARNED ON U S TREASURY NT 0.375% 9/15/24 $1 PV ON 9/15/2022 91282CCX7 19,687.50 10500000.0000 SHARES DUE 9/15/2022 INTEREST EARNED ON VIRGINIA ELEC PWR 2.750% 3/15/23 $1 PV ON 9/15/2022 927804FN9 27,500.00 2000000.0000 SHARES DUE 9/15/2022 INTEREST EARNED ON GM FIN CONS ALIT 3.100% 2/16/27 $1 PV ON 9/16/2022 362585AC5 6,019.17 6019.1700 SHARES DUE 9/16/2022 $0.00258/PV ON 2,330,000.00 PV DUE 9/16/22 INTEREST EARNED ON GM FIN CONS AUTO 0.680% 9/16/26 $1 PV ON 9/16/2022 362554AC1 966.17 966.1700 SHARES DUE 9/16/2022 $0.00057/PV ON 1,705,000.00 PV DUE 9/16/22 INTEREST EARNED ON GM FIN CONS AUTO 1.260% 11/16/26 $1 PV ON 9/16/2022 380146AC4 1,669.50 1669.5000 SHARES DUE 9/16/2022 $0.00105/PV ON 1,590,000.00 PV DUE 9/16/22 INTEREST EARNED ON BLACKROCK INC 3.500% 3/18/24 $1 PV ON 9/19/2022 09247XAL5 17,500.00 1000000.0000 SHARES DUE 9/1812022 INTEREST EARNED ON HONDA AUTO 0.370% 10/18/24 $1 PV ON 9/19/2022 43813KAC6 715.14 715.1400 SHARES DUE 9/1812022 $0.00031/PV ON 2,319,391.25 PV DUE 9/18/22 INTEREST EARNED ON SCHWAB CHARLES 0.750% 3/18/24 $1 PV ON 9/19/2022 808513BN4 10,443.75 2785000.0000 SHARES DUE 9/18/2022 INTEREST EARNED ON WALMART INC 1.050% 9/17/26 $1 PV ON 9/19/2022 931142ERO 9,056.25 1725000.0000 SHARES DUE 9/17/2022 INTEREST EARNED ON G N M A 11 #080023 1.750% 12/20/26 $1 PV ON 9/20/2022 36225CAZ9 10.69 10.6900 SHARES DUE 9/20/2022 AUGUST GNMA DUE 9/20/22 5of8 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 Units Cost Gain Loss 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 U.S. Bank Transaction History - September 2022 Transaction Type Entry Date CUSIP Id Net Cash Amt Price Units Cost Gain Loss INTEREST EARNED ON G N M A 11 #080088 3.000% 6/20/27 $1 PV ON 9/20/2022 36225CC20 13.82 0.000000 0.00 0.00 0.00 13.8200 SHARES DUE 9/20/2022 AUGUST GNMA DUE 9/20/22 INTEREST EARNED ON G N M A 11 #080395 2.875% 4/20/30 $1 PV ON 9/20/2022 36225CNM4 7.45 0.000000 0.00 0.00 0.00 7.4500 SHARES DUE 9/20/2022 AUGUST GNMA DUE 9/20/22 INTEREST EARNED ON G N M A 11 #080408 2.875% 5/20/30 $1 PV ON 9/20/2022 36225CN28 63.18 0.000000 0.00 0.00 0.00 63.1800 SHARES DUE 9/20/2022 AUGUST GNMA DUE 9/20/22 INTEREST EARNED ON G N M A 11 #080965 1.625% 7/20/34 $1 PV ON 9/20/2022 36225DCB8 28.61 0.000000 0.00 0.00 0.00 28.6100 SHARES DUE 9/20/2022 AUGUST GNMA DUE 9/20/22 INTEREST EARNED ON GM FIN AUTO LSNG 3.420% 6/20/25 $1 PV ON 9/20/2022 36266FAC3 8,649.75 0.000000 0.00 0.00 0.00 8649.7500 SHARES DUE 9/20/2022 $0.00285/PV ON 3,035,000.00 PV DUE 9/20/22 INTEREST EARNED ON GM FIN AUTO LSNG TR 1.900% 3/20/25 $1 PV ON 9/20/2022 36265MAC9 7,948.34 0.000000 0.00 0.00 0.00 7948.3400 SHARES DUE 9/20/2022 $0.00158/PV ON 5,020,000.00 PV DUE 9/20/22 INTEREST EARNED ON TOYOTA LEASE OWNER 0.420% 10/21/24 $1 PV 9/20/2022 89239CAC3 1,114.75 0.000000 0.00 0.00 0.00 ON 1114.7500 SHARES DUE 9/20/2022 $0.00035/PV ON 3,185,000.00 PV DUE 9/20/22 INTEREST EARNED ON TOYOTA LEASE OWNER 1.960% 2/20/25 $1 PV 9/20/2022 89238LAC4 10,004.16 0.000000 0.00 0.00 0.00 ON 10004.1600 SHARES DUE 9/20/2022 $0.00163/PV ON 6,125,000.00 PV DUE 9/20/22 INTEREST EARNED ON VERIZON MASTER TR 4.836% 7/20/27 $1 PV ON 9/20/2022 92348KAV5 11,082.50 0.000000 0.00 0.00 0.00 11082.5000 SHARES DUE 9/20/2022 $0.00403/PV ON 2,750,000.00 PV DUE 9/20/22 INTEREST EARNED ON HONDA AUTO 0.270% 4/21/25 $1 PV ON 9/21/2022 43813GAC5 338.00 0.000000 0.00 0.00 0.00 338.0000 SHARES DUE 9/21/2022 $0.00023/PV ON 1,502,209.11 PV DUE 9/21 /22 INTEREST EARNED ON HONDA AUTO REC 0.880% 1/21/26 $1 PV ON 9/21/2022 43815GAC3 1,679.33 0.000000 0.00 0.00 0.00 1679.3300 SHARES DUE 9/21/2022 $0.00073/PV ON 2,290,000.00 PV DUE 9/21 /22 INTEREST EARNED ON TOYOTA MOTOR MTN 3.050% 3/22/27 $1 PV ON 9/22/2022 89236TJZ9 30,500.00 0.000000 0.00 0.00 0.00 2000000.0000 SHARES DUE 9/22/2022 PAID ACCRUED INTEREST ON PURCHASE OF DEERE JOHN MTN 9/22/2022 24422EWK1 (3,227.78) 0.000000 0.00 0.00 0.00 4.150% 9/15/27 INTEREST EARNED ON BANK NOVA C D 0.200% 9/23/22 $1 PV ON 9/23/2022 06417MRR8 8,022.22 0.000000 0.00 0.00 0.00 4000000.0000 SHARES DUE 9/23/2022 INTEREST ON 9/23/22 MATURITY INTEREST EARNED ON F H L M C M T N 0.375% 9/23/25 $1 PV ON 9/23/2022 3137EAEX3 14,362.50 0.000000 0.00 0.00 0.00 7660000.0000 SHARES DUE 9/23/2022 INTEREST EARNED ON INTER AMER BK M T N 0.500% 9/23/24 $1 PV ON 9/23/2022 4581XODZ8 26,937.50 0.000000 0.00 0.00 0.00 10775000.0000 SHARES DUE 9/23/2022 INTEREST EARNED ON AMRESCO 3.60934% 6/25/29 $1 PV ON 9/26/2022 03215PFN4 350.78 0.000000 0.00 0.00 0.00 350.7800 SHARES DUE 9/25/2022 $0.00301/PV ON 116,624.77 PV DUE 9/25/22 INTEREST EARNED ON BMW VEH OWNER TR 3.210% 8/25/26 $1 PV 9/26/2022 05602RAD3 6,767.75 0.000000 0.00 0.00 0.00 ON 6767.7500 SHARES DUE 9/25/2022 $0.00268/PV ON 2,530,000.00 PV DUE 9/25/22 INTEREST EARNED ON BMW VEHICLE LEASE 0.330% 12/26/24 $1 PV ON 9/26/2022 09690AAC7 569.25 0.000000 0.00 0.00 0.00 569.2500 SHARES DUE 9/25/2022 $0.00027/PV ON 2,070,000.00 PV DUE 9/25/22 6of8 U.S. Bank Transaction History - September 2022 Transaction Type Entry Date CUSIP Id Net Cash Amt Price INTEREST EARNED ON BMW VEHICLE LEASE 1.100% 3/25/25 $1 PV ON 2200.0000 SHARES DUE 9/25/2022 $0.00092/PV ON 2,400,000.00 PV DUE 9/25/22 INTEREST EARNED ON F H L B GTD REMIC 3.171% 10/25/24 $1 PV ON 13212.5000 SHARES DUE 9/25/2022 $0.00264/PV ON 5,000,000.00 PV DUE 9/25/22 INTEREST EARNED ON F H L M C MLTCL MT 9.50001% 9/25/43 $1 PV ON 2302.7000 SHARES DUE 9/25/2022 $0.00542/PV ON 425,113.51 PV DUE 9/25/22 INTEREST EARNED ON F H L M C MLTCL MTG 3.120% 9/25/26 $1 PV ON 13000.0000 SHARES DUE 9/25/2022 $0.00260/PV ON 5,000,000.00 PV DUE 9/25/22 INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 21.7500 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 186.5800 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 189.0100 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 3.1400 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 278.1100 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #823358 1.948% 2/01/35 $1 PV ON 45.3300 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 37.1000 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 308.3900 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 15.0400 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 25.8200 SHARES DUE 9/25/2022 AUGUST FNMA DUE 9/25/22 INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 208.2900 SHARES DUE 9/25/2022 $0.00260/PV ON 80,017.24 PV DUE 9/25/22 PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 2.750% 4/30/27 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY - 728.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY - 728.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 3.125% 8/15/25 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY - 728.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI RECEIVED ACCRUED INTEREST ON SALE OF U S TREASURY NT 0.125% 12/15/23 RECEIVED ACCRUED INTEREST ON SALE OF U S TREASURY NT 0.750% 12/31/23 Units Cost Gain Loss 9/26/2022 05601XAC3 2,200.00 0.000000 0.00 0.00 0.00 9/26/2022 3137BFE98 13,212.50 0.000000 0.00 0.00 0.00 9/26/2022 31394JY35 2,302.70 0.000000 0.00 0.00 0.00 9/26/2022 3137BSRE5 13,000.00 0.000000 0.00 0.00 0.00 9/26/2022 31371NUC7 21.75 0.000000 0.00 0.00 0.00 9/26/2022 31376KT22 186.58 0.000000 0.00 0.00 0.00 9/26/2022 31403DJZ3 189.01 0.000000 0.00 0.00 0.00 9/26/2022 31403GXF4 3.14 0.000000 0.00 0.00 0.00 9/26/2022 31406PQY8 278.11 0.000000 0.00 0.00 0.00 9/26/2022 31406XWT5 45.33 0.000000 0.00 0.00 0.00 9/26/2022 31407BXH7 37.10 0.000000 0.00 0.00 0.00 9/26/2022 31410F4V4 308.39 0.000000 0.00 0.00 0.00 9/26/2022 3138EG6F6 15.04 0.000000 0.00 0.00 0.00 9/26/2022 31417YAY3 25.82 0.000000 0.00 0.00 0.00 9/26/2022 31397QRE0 208.29 0.000000 0.00 0.00 0.00 9/27/2022 91282CEN7 (56,046.20) 0.000000 0.00 0.00 0.00 9/28/2022 912828WU0 0.00 0.000000 0.00 0.00 0.00 9/28/2022 912828WU0 0.00 0.000000 0.00 (728.00) 0.00 9/28/2022 91282CFE6 (18,682.07) 0.000000 0.00 0.00 0.00 9/28/2022 912828WU0 0.00 0.000000 (728.00) 0.00 0.00 9/28/2022 91282CBA8 358.61 0.000000 0.00 0.00 0.00 9/28/2022 91282CDR9 4,585.60 0.000000 0.00 0.00 0.00 7of8 U.S. Bank Transaction History - September 2022 Transaction Type Entry Date CUSIP Id Net Cash Amt Price STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY - 728.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI INTEREST EARNED ON U S TREASURY BILL 9/29/22 $1 PV ON 28000000.0000 SHARES DUE 9/29/2022 28,000,000 PAR VALUE AT 100 % PAID ACCRUED INTEREST ON PURCHASE OF F H L M C M T N 0.250% 6/26/23 CASH DISBURSEMENT PAID TO OCS OUTGOING DOMESTIC WIRE TO XX9645; PER DIR DTD 9/27/2022 INTEREST EARNED ON U S TREASURY NT 0.250% 9/30/25 $1 PV ON 6500000.0000 SHARES DUE 9/30/2022 INTEREST EARNED ON U S TREASURY NT 0.750% 3/31/26 $1 PV ON 10000000.0000 SHARES DUE 9/30/2022 INTEREST EARNED ON U S TREASURY NT 1.500% 9/30/24 $1 PV ON 14000000.0000 SHARES DUE 9/30/2022 Total Other 9/28/2022 9/29/2022 9/29/2022 9/30/2022 9/30/2022 9/30/2022 9/30/2022 912828W UO 912796U64 3137EAES4 91282CAM3 91282CBT7 912828YH7 0.00 135,238.06 (807.29) (30,000,000.00) 8,125.00 37,500.00 105,000.00 ($28,682,592.46) 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 0.000000 Units 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,264.00 Cost Gain Loss 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $4,264.00 $0.00 8of8 SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2567 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Date: 10/26/2022 Agenda Item No: 7. FROM: James D. Herberg, General Manager Originator: Riaz Moinuddin, Director of Operations & Maintenance SUBJECT: PURCHASE AND DELIVERY OF EMERGENCY LOX BACKUP SYSTEM AT PLANT NO. 2 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Approve a Purchase Order Contract to Cryo-Lease for the purchase and delivery of Emergency LOX Backup System, Specification No. E-2022-1348BD, for a total amount not to exceed $358,000, plus applicable sales tax; and B. Approve a contingency of $35,800 (10%). BACKGROUND Orange County Sanitation District (OC San) operates a Liquid Oxygen (LOX) facility at Plant No. 2. This LOX system supports the secondary treatment process and consists of two LOX tanks, six vaporizers, and piping distribution to the aeration basins. During a condition assessment performed by Diversified Project Services International, one of the LOX tanks was found to be compromised by cracking. Several repair attempts have been made to repair this cracking. A rental unit is on -site to provide a short-term back-up unit for the failed tank until a longer -term solution is in place. RELEVANT STANDARDS • Maintain a proactive asset management program • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard I a:Z6]:3114►,7i 1 During a more comprehensive second assessment performed by Chart International, Inc., additional significant internal damage was discovered, and a tank replacement is needed. The second LOX tank was installed at the same time as the failed tank in 1983. In the event that this second tank were to fail, OC San's ability to run its Oxygen Activated Sludge secondary treatment process would be compromised. Orange County Sanitation District Page 1 of 3 Printed on 10/18/2022 powered by LegistarTIA File #: 2022-2567 Agenda Date: 10/26/2022 Agenda Item No: 7. PROPOSED SOLUTION Procure one mobile tank and vaporizing unit, with a 9,000-gallon LOX tank and 25,000 Standard Cubic Foot per hour vaporizer unit from Cryo-Lease. Cryo-Lease was the only responsive bidder. This unit will serve as the primary backup to the remaining operational tank. In addition, this mobile tank and vaporizing unit will also serve as the backup to the new tank when the currently operating tank is refurbished. TIMING CONCERNS A separate contract, S-2022-134513D, for the permanent replacement of the failed LOX tank is in the procurement process. It is anticipated that the cryogenic tank replacement will have a lengthy construction and installation schedule. Failure of the remaining tank will potentially result in not meeting regulatory compliance requirements. RAMIFICATIONS OF NOT TAKING ACTION The LOX system will not have the redundancy to reliably support the activated sludge process at Plant No. 2 which may impact OC San's ability to provide secondary treatment and support the GWRS Final Expansion. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION A Notice Inviting Bids was issued on July 27, 2022 via PlanetBids. Bids were due on September 7, 2022. OC San received one bid valid for 180 calendar days from the bid opening date. The following was the only responsive bidder. Company Name Bid 1$358,000, Determination Cryo-Lease Plus Applicable Sales Tax Responsive Based on these results, staff recommends approving the Purchase Order Contract to Cryo-Lease. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This recommendation would be funded under the Repairs and Maintenance line item for Division 880, Plant No. 2 Maintenance (Fiscal Years 2022-2023 and 2023-2024 Budget, Section 6, Page 96), and the available funding is sufficient for this action. Orange County Sanitation District Page 2 of 3 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2567 Date of Approval Agenda Date: 10/26/2022 Agenda Item No: 7. Contract Amount Contingency 10/26/2022 $358,000 + sales tax $35,800 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: N/A Orange County Sanitation District Page 3 of 3 Printed on 10/18/2022 powered by LegistarTM "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2568 OPERATIONS COMMITTEE Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 8. Originator: Riaz Moinuddin, Director of Operations & Maintenance SUBJECT: SERVICE AGREEMENT FOR CENTRAL GENERATION CONTINUOUS EMISSIONS MONITORING SYSTEMS GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Approve a Sole Source General Services Contract with CEMTEK Environmental for Central Generation Automation/Continuous Emissions Monitoring Systems (CEMS) Maintenance Services (Specification No. CEMS22-27) at both Central Generation facilities for a five-year period beginning November 23, 2022 through November 22, 2027, for a total amount not to exceed $667,500; and B. Approve a contingency of $66,750 (10%). BACKGROUND Orange County Sanitation District (OC San) operates eight CEMS units to continually monitor the exhaust gases for each of the eight Central Generation engines as required by South Coast Air Quality Management District (SCAQMD) permits. The CEMS units and supporting Data Acquisition and Handling Software (DAHS) are both manufactured by CEMTEK Environmental (CEMTEK) and were installed under a capital improvement project. CEMTEK is the sole manufacturer of this specialized equipment and the supporting software, therefore they are uniquely qualified to maintain it. They have been successfully providing OC San this service since 2007. RELEVANT STANDARDS • Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities • Maintain a proactive asset management program Orange County Sanitation District Page 1 of 3 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2568 PROBLEM Agenda Date: 10/26/2022 Agenda Item No: 8. The CEMS software installed at OC San's software installed by a capital improvement SCAQMD permit technical requirements. programming code written by CEMTEK. PROPOSED SOLUTION Central Generation facilities is custom and unique project to monitor the emissions in accordance with The CEMS software uses customized proprietary Staff recommends approving a purchase order agreement with CEMTEK for CEMS hardware, software, and reporting services maintenance for a five-year term. This will help ensure reliability, regulatory compliance, and continual support services. TIMING CONCERNS The current five-year contract ends November 22, 2022 after which the equipment will not be considered under a maintenance contract unless renewed. RAMIFICATIONS OF NOT TAKING ACTION Continual monitoring services are required by SCAQMD permits. If CEMS units and the support system are nonoperational, the SCAQMD could consider the facility out of compliance, requiring Central Generation engine(s) to shutdown. PRIOR COMMITTEE/BOARD ACTIONS October 2017 - Approved a Sole Source Service Purchase Order Agreement with CEMTEK Environmental for maintenance services of the Central Generation automation/continuous emissions monitoring systems at both Central Generation facilities for a five-year period beginning November 23, 2017 through November 22, 2022, for a total amount not to exceed $580,625, and approved a contingency of $58,063 (10%). ADDITIONAL INFORMATION N/A CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This recommendation will be funded under the Repairs and Maintenance line item for Plant No. 1 Operations and Plant No. 2 Operations (Proposed Budget Fiscal Years 2022-2023 and 2023-2024, Section 6, Pages 84 and 88), and the available funding is sufficient for this action. Orange County Sanitation District Page 2 of 3 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2568 Date of Approval Agenda Date: 10/26/2022 Agenda Item No: 8. Contract Amount Contingency 10/26/2022 $667,500 $66,750 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • General Services Contract PP:cf Orange County Sanitation District Page 3 of 3 Printed on 10/18/2022 powered by LegistarTM GENERAL SERVICES CONTRACT CENTRAL GENERATION AUTOMATION/ CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS) MAINTENANCE SERVICES Specification No. CEMS22-27 This GENERAL SERVICES CONTRACT (hereinafter referred to as "Contract"), is made and entered into as of the date fully executed below, by and between Orange County Sanitation District (hereinafter referred to as "OC San") and CEMTEK Environmental, Inc. DBA CEMTEK KVB-Enertec (hereinafter referred to as "Contractor"), and collectively referred to herein as the "Parties." RECITALS WHEREAS, OC San desires to retain the services of Contractor for Central Generation Automation/Continuous Emissions Monitoring Systems (CEMS) maintenance services ("Services") as described in Exhibit "A" attached hereto and incorporated herein by this reference; and WHEREAS, Contractor is qualified to perform the Services by virtue of experience, training, education, and expertise; and WHEREAS, OC San desires to engage Contractor to provide the Services; and WHEREAS, OC San selected Contractor to provide the Services in accordance with Ordinance No. OC SAN-56; and WHEREAS, on October 26, 2022, OC San's Board of Directors or Operations Committee, by minute order, authorized execution of this Contract. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and benefits specified below, the Parties agree as follows: General. 1.1 This Contract and all exhibits hereto are made by OC San and the Contractor. 1.2 The following exhibits, in order of precedence, are incorporated by reference and made part of this Contract. Exhibit "A" — Scope of Work Exhibit "B" — Proposal Exhibit "C" — Determined Insurance Requirement Form Exhibit "D" — Contractor Safety Standards Exhibit "E" — Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions in the Contract shall control and thereafter the provisions in the document highest in precedence shall be controlling. 1.4 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Contractor as a result of work performed in anticipation of acquisition of the Services by OC San. General Services Contract 1 of 10 Specification No. CEMS22-27 Revision 032422 1.5 Work Hours: The work required under the Contract may include normal business hours, evenings, and weekends. All meetings or work with OC San staff shall be scheduled Monday through Friday, between the hours of 7:30 a.m. and 5:30 p.m. OC San will not pay for travel time. 1.6 Days: Shall mean calendar days, unless otherwise noted. 1.7 OC San holidays (non -working days) are as follows: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 Work: Shall mean all work, labor, and materials necessary to provide the Services. 1.9 The provisions of this Contract may be amended or waived only by an amendment executed by authorized representatives of both Parties. 1.10 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 2. Scope of Work. 2.1 Contractor shall perform the Services identified in Exhibit "A" in accordance with generally accepted industry and professional standards_ 2.2 Modifications to Scope of Work. OC San shall have the right to modify the Scope of Work at any time. All modifications must be made by an amendment signed by both Parties. 2.3 Familiarity with Work. By executing this Contract, Contractor warrants that: (a) it has investigated the work to be performed; (b) it understands the facilities, difficulties, and restrictions of the work under this Contract; and (c) it has examined the site of the work and is aware of all conditions at the site. Should Contractor discover any latent or unknown condition materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor's risk, until written instructions are received from OC San. 2.4 Performance. Time is of the utmost importance in the performance of the provisions hereof. 3. Contract Term. 3.1 The term of this Contract shall be for five (5) years commencing on November 22, 2022, and continuing through November 21, 2027. 3.2 Extensions. The term of this Contract may be extended only by an amendment signed by both Parties. 4. Compensation. 4.1 As compensation for the Services provided under this Contract, OC San shall pay Contractor a total amount not to exceed Six Hundred Sixty-seven Thousand, Five Hundred Dollars ($667,500.00). 4.2 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the amount specified above. General Services Contract 2 of 10 Specification No. CEMS22-27 Revision 032422 5. Payments and Invoicing. 5.1 OC San shall pay itemized invoices for work completed in accordance with Exhibit "A", at the prices identified in Exhibit "B", thirty (30) days from receipt of the invoice and after approval by OC San's Project Manager or designee. OC San shall be the determining party, in its sole discretion, as to whether the Services have been satisfactorily completed. 5.2 Contractor shall submit its invoices to OC San Accounts Payable by electronic mail to APStaff(aDOCSan.gov. In the subject line include "INVOICE" and the Purchase Order Number. 6. California Department of Industrial Relations Registration and Record of Wages. 6.1 To the extent Contractor's employees and/or its subcontractors perform work related to this Contract for which Prevailing Wage Determinations have been issued by the California Department of Industrial Relations (DIR) as more specifically defined under Labor Code section 1720 et seq., prevailing wages are required to be paid for applicable work under this Contract. It is Contractor's responsibility to interpret and implement any prevailing wage requirements and Contractor agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. 6.2 Contractor and its subcontractors shall comply with the registration requirements of Labor Code section 1725.5. Pursuant to Labor Code section 1771.4(a)(1), the work is subject to compliance monitoring and enforcement by the California Department of Industrial Relations (DIR). 6.3 Pursuant to Labor Code section 1773.2, a copy of the prevailing rate of per diem wages is available upon request at OC San's principal office. The prevailing rate of per diem wages may also be found at the DIR website for prevailing wage determinations at http://www.dir.ca.gov/DLSR/PWD. 6.4 Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulations section 16461(e). Pursuant to Labor Code sections 1773.2 and 1771.4(a)(2), Contractor shall post a copy of the prevailing rate of per diem wages at the job site. 6.5 Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code section 1776. Contractor and its subcontractors shall submit payroll records to the Labor Commissioner pursuant to Labor Code section 1771.4(a)(3). Pursuant to Labor Code section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or the general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial Relations. Pursuant to Labor Code section 1776(h), penalties for non-compliance with a request for payroll records may be deducted from progress payments. 6.5.1 As a condition to receiving payments, Contractor agrees to present to OC San, along with any request for payment, all applicable and necessary certified payrolls and other required documents for the period covering such payment request. Pursuant to Title 8, California Code of Regulations section 16463, OC San shall General Services Contract 3 of 10 Specification No. CEMS22-27 Revision 032422 withhold any portion of a payment, up to and including the entire payment amount, until certified payroll forms and any other required documents are properly submitted. In the event certified payroll forms do not comply with the requirements of Labor Code section 1776, OC San may continue to withhold sufficient funds to cover estimated wages and penalties under the Contract. 6.6 The Contractor and its subcontractors shall comply with Labor Code section 1774 and section 1775. Pursuant to Labor Code section 1775, the Contractor and any of its subcontractors shall forfeit to OC San a penalty of not more than two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any work. 6.6.1 In addition to the penalty and pursuant to Labor Code section 1775, the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the Contractor or its subcontractor. 6.7 Contractor and its subcontractors shall comply with Labor Code sections 1810 through 1815. Contractor and its subcontractors shall restrict working hours to eight (8) hours per day and forty (40) hours per week, except that work performed in excess of those limits shall be permitted upon compensation for all excess hours worked at not less than one and one-half (1.5) times the basic rate of pay, as provided in Labor Code section 1815. The Contractor shall forfeit, as a penalty to OC San, twenty-five dollars ($25) per worker per calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of Labor Code sections 1810 through 1815. 6.8 Contractor and its subcontractors shall comply with Labor Code sections 1777.5, 1777.6, and 1777.7 concerning the employment of apprentices by Contractor or any subcontractor. 6.9 Contractor shall include, at a minimum, a copy of the following provisions in any contract it enters into with any subcontractor: Labor Code sections 1771, 1771.1, 1775, 1776, 1777.5, 1810, 1813, 1815, 1860, and 1861. 6.10 Pursuant to Labor Code sections 1860 and 3700, the Contractor and its subcontractors will be required to secure the payment of compensation to employees. Pursuant to Labor Code section 1861, Contractor, by accepting this contract, certifies that: "I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." Contractor shall ensure that all its contracts with its subcontractors provide the provision above. General Services Contract 4 of 10 Specification No. CEMS22-27 Revision 032422 7. Damage to OC San's Property. Any of OC San's property damaged by Contractor, any subcontractor, or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. 8. Freight (F.O.B. Destination). Unless otherwise stated on the Purchase Order, Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 9. Audit Rights. Contractor agrees that, during the term of this Contract and for a period of three (3) years after its expiration or termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract.. 10. Contractor Safety Standards and Human Resources Policies. OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as the Contractor Safety Standards while working at OC San locations. If, during the course of the Contract, it is discovered that the Contractor Safety Standards do not comply with Federal, State, or local regulations, the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor, its subcontractors, and all of their employees shall adhere to the safety requirements in Exhibit "A," all applicable Contractor Safety Standards in Exhibit "D," and the Human Resources Policies in Exhibit "E." 11. Insurance. Contractor and all its subcontractors shall purchase and maintain, throughout the term of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Exhibit "C" — Determined Insurance Requirement Form. Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to obtain and maintain the required insurance coverage shall result in termination of this Contract. 12. Indemnification and Hold Harmless Provision. Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or may be caused by Contractor's Services under this Contract, or by its subcontractor(s), or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend, and hold harmless OC San, its elected and appointed officials, officers, agents, and employees from and against any and all claims, liabilities, damages, or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person, or damage to property, or interference with the use of property arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process; or any patented or unpatented invention, article, or appliance furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless. In no event will this indemnity General Services Contract 5 of 10 Specification No. CEMS22-27 Revision 032422 apply to damage, injury or death resulting from the sole negligence of OC San. In the event of the joint or concurrent negligence of the parties, each party shall be liable in proportion to their respective share of negligence. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. This section shall survive the expiration or early termination of the Contract. 13. Independent Contractor. The relationship between the Parties hereto is that of an independent contractor and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San's employees. 14. Subcontracting and Assignment. Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 15. Disclosure. Contractor agrees not to disclose, to any third party, data or information generated from this Contract without the prior written consent from OC San. 16. Non -Liability of OC San Officers and Employees. No officer or employee of OC San shall be personally liable to Contractor, or any successor -in -interest, in the event of any default or breach by OC San, or for any amount which may become due to Contractor or to its successor, or for breach of any obligation under the terms of this Contract. 17. Third -Party Rights. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 18. Applicable Laws and Regulations. Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold OC San harmless from any and all damages and liabilities assessed against OC San as a result of Contractor's noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically included or referenced. 19. Licenses, Permits, Ordinances, and Regulations. Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to provide the Services. Any and all fees required by Federal, State, County, City, and/or municipal laws, codes, and/or tariffs that pertain to the work performed under this Contract will be paid by Contractor. 20. Regulatory Requirements. Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and Water Codes Division 2. 21. Environmental Compliance. Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. General Services Contract 6 of 10 Specification No. CEMS22-27 Revision 032422 22. South Coast Air Quality Management District's Requirements. It is Contractor's responsibility to ensure that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting, or demolition of asbestos containing components or structures shall comply with the appropriate rules and regulations of SCAQMD. 23. Warranties. Contractor's Warranty (Guarantee): If within a one (1) year period of completion of work specified in Exhibit "A," OC San informs Contractor that any portion of the Services provided fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OC San and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at Contractor's sole expense. 24. Dispute Resolution. 24.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 24.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to Code of Civil Procedure, Part 3, Title 9, sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to Code of Civil Procedure section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 25. Remedies. In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods and Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods and Services, OC San may (a) cancel the Contract; (b) recover whatever amount of the purchase price OC San has paid, and/or (c) "cover" by purchasing, or contracting to purchase, substitute goods and Services for those due from Contractor. In the event OC San elects to "cover" as described in (c), OC San shall be entitled to recover from Contractor as damages the difference between the direct cost of the substitute goods and Services and the Contract price. Notwithstanding anything to the contrary set forth in this Contract, Contractor will not be liable to OC San for any consequential damages, including loss of investment, loss of product or bonding capacity, business interruption, or inability to obtain other contracts, in each case under this Agreement, whether such liability arises in contract, tort (including negligence or strict liability), or otherwise, except to the extent such liability arises from such Contractor's fraud, gross negligence, recklessness, willful misconduct, or General Services Contract 7 of 10 Specification No. CEMS22-27 Revision 032422 violation of Applicable Laws or, with respect to Contractor, Contractor's (a) indemnity obligations for third party Claims, (b) breach of its confidentiality obligations, or (c) infringement or misappropriation of intellectual property. 26. Force Maieure. Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government, or any other cause beyond its control, but the affected party shall use reasonable efforts to minimize the extent of the delay. Work affected by a force majeure condition may be rescheduled by mutual consent of the Parties. 27. Termination. 27.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) through the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost, or claim hereunder by Contractor other than for work performed through the date of termination. 27.2 OC San reserves the right to terminate this Contract immediately upon OC San's determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Contract. 27.3 OC San may also immediately terminate this Contract for default, in whole or in part, by written notice to Contractor: ■ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or ■ if Contractor sells its business; or ■ if Contractor breaches any of the terms of this Contract; or ■ if the total amount of compensation exceeds the amount authorized under this Contract. 27.4 All OC San's property in the possession or control of Contractor shall be returned by Contractor to OC San on demand or at the expiration or early termination of this Contract, whichever occurs first. 28. Attorney's Fees. If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which the prevailing party may be entitled. 29. Waiver. The waiver by either party of any breach or violation of, or default under, any provision of this Contract shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San's rights to seek remedies available to it for any subsequent breach. 30. Severability. If any section, subsection, or provision of this Contract; or any agreement or instrument contemplated hereby; or the application of such section, subsection, or provision is General Services Contract 8 of 10 Specification No. CEMS22-27 Revision 032422 held invalid, the remainder of this Contract or instrument in the application of such section, subsection, or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 31. Survival. The provisions of this Contract dealing with payment, warranty, indemnity, and forum for enforcement shall survive expiration or early termination of this Contract. 32. Governing Law. This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange in the event any action is brought in connection with this Contract or the performance thereof. 33. Notices. 33.1 All notices under this Contract must be in writing. Written notice shall be delivered by personal service, by electronic telecommunication, or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand, or request sent. All notices shall be effective when first received at the following addresses: OC San: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 DGhazi@ocsan.gov Contractor: Tom Kulesza Aftermarket Sales & Service Manager CEMTEK Environmental, Inc. DBA CEMTEK KVB-Enertec 3041 S. Orange Avenue Santa Ana, CA 92707 tkulesza@cemteks.com 33.2 Each party shall provide the other party written notice of any change in address as soon as practicable. 34. Read and Understood. By signing this Contract, Contractor represents that it has read and understood the terms and conditions of the Contract. 35. Authority to Execute. The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 36. Entire Agreement. This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral communications and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. General Services Contract 9 of 10 Specification No. CEMS22-27 Revision 032422 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by their duly authorized representatives. Dated: Dated: Dated: Dated: CMM ORANGE COUNTY SANITATION DISTRICT By: Chad P. Wanke Chair, Board of Directors By: Kelly A. Lore Clerk of the Board By: Ruth Zintzun Purchasing & Contracts Manager CEMTEK ENVIRONMENTAL, INC. DBA CEMTEK KVB-ENERTEC By: Keith Crabbe, Chief Operating Officer Name and Title of Officer General Services Contract 10 of 10 Specification No. CEMS22-27 Revision 032422 Exhibit "A" SCOPE OF WORK EXHIBIT "A" CEMS22-27 EXHIBIT A SCOPE OF WORK CENTRAL GENERATION AUTOMATION/ CONTINUOUS EMISSIONS MONITORING SYSTEMS (CEMS) MAINTENANCE SERVICES SPECIFICATION NO. CEMS22-27 EXECUTIVE SUMMARY/OVERVIEW Orange County Sanitation District (OC San) operates three (3) 3500hp engines at Plant No .1 and five (5) 4200hp engines at Plant No. 2. The engines generate electricity using digester gas and natural gas as fuel sources. Contractor will maintain eight (8) Continuous Emissions Monitoring Systems (CEMS, Non -RECLAIM) and their associated appurtenances including the following: Plant 1: Unit 1 — 16BFCP755A, Unit 2 — 16CFCP755A, and Unit 3 — 16DFCP755A Plant 2: Unit 1 — 26BFCP753A, Unit 2 - 26CFCP753A, Unit 3 - 26DFCP753A, Unit 4 — 26EFCP753A, and Unit 5 — 26FFCP753A The term of this Maintenance Service Contract is five (5) years effective November 22, 2022 ending November 21, 2027. Purpose Contractor shall provide on -site CEMS maintenance services, consumables & repair parts, training, system compliance with applicable rule/ regulations, and reporting/engineering/regulatory report services. 2 Description Digester gas produced at Plant Nos. 1 and 2 is compressed, dried, and used as fuel in the engines coupled with generators to produce electricity. Digester gas is compressed and dried by running chilled water from the absorption chillers through a digester gas -to chilled water heat exchanger. The primary function of the engine generators is to produce electricity. Heat recovery systems installed on the engine exhaust and engine jacket water system are used for digester heating and building heating. Plant Nos. 1 and 2 are within the jurisdiction of the South Coast Air Quality Management District (SCAQMD). SCAQMD has established regulations aimed at reducing and controlling air emissions from combustion sources, such as the Central Generation engines. In February 2008, SCAQMD amended Rule 1110.2, lowering the emission limits for nitrogen oxides (NOx), volatile organic compounds (VOCs), and carbon monoxide (CO) from internal combustion engines. In 2009, Project J-79-1 installed control panels, PLCs, and operating software's for each engine. In 2016, OC San completed Project J- 111, which equipped the Central Generation engines at both plants with emission control systems (catalytic oxidizer/selective catalytic reduction system with digester gas cleaning systems) to comply with the reduced phased -in emission limits stipulated under SCAQMD Rule 1110.2 (now 1179.1). Each certified CEMS unit (Non -RECLAIM CEMS) measures nitrogen oxides (NOx), carbon monoxide (CO) and oxygen (02) concentrations on a dry basis from each engine exhaust stack. The CEMS units are certified in accordance with the monitoring requirements of the applicable protocols found in SCAQMD Rules 218 and 218.1 and EPA 40 CFR 60 Appendices B and F. EXHIBIT A Page 1 of 5 Specification No. CEMS22-27 3 Project/Work Elements 3.1 CEMS Maintenance Services 3.1.1 On -site Maintenance Contractor shall make every effort to notify OC San a minimum of one (1) week prior to scheduled maintenance visits. For each CEMS unit under this Contract, the following audits and maintenance activities are provided as applicable and at the frequencies required by the applicable rules and SCAQMD certification: The OC San Quality Assurance Plan (QAP) document is the controlling document for scheduled preventative maintenance activities and records (See Appendix A). 3.1.1.1 Monthly Maintenance Services In addition to the onsite-maintenance activities, the Contractor shall perform a total of sixty (60) monthly maintenance services as detailed in the OC San QAP which includes but is not limited to the following: a) Complete inspection to verify proper operation of entire system b) Perform leak checks on each system component c) Replace sample probe filters as required (Contractor to perform required tests if filters are replaced with non -identical filters) d) Replace sample conditioning filters as required e) Replace analyzer filters as required f) Rebuild analyzer sample pumps according to manufacturer's recommendation g) Rebuild sample transport pumps according to manufacturer's recommendation h) Verify zero air generator for proper operation i) Replace zero air generator filters / chemicals as required j) Perform manual calibrations as required k) Complete analyzer maintenance checklists 1) Perform flow monitor flow and leak checks m) Inspect and verify proper operation of HVAC Systems located on top of each CEMS units and perform any maintenance as needed n) Inspect and verify proper operation of Air Clean up Panels in the CEMS and perform any maintenance as needed o) Document and submit maintenance service visit reports 3.1.1.2 Quarterly Maintenance Services In addition to the maintenance services performed on a monthly basis, the Contractor shall perform a total of twenty (20) quarterly maintenance services as detailed in OC San's QAP (See Appendix A). 3.1.1.3 Semi-annual Maintenance Services In addition to the maintenance services performed on a monthly and quarterly basis, the Contractor shall perform a total of ten (10) semi-annual maintenance activities as detailed in OC San's QAP and in addition shall perform the following: a) Check and replace instrument air filters as needed b) Check calibration of the pressure and temperature transducers EXHIBIT A Page 2 of 5 Specification No. CEMS22-27 c) Quarterly Calibration Gas Audit (CGA) for three quarters of each year. The three quarterly CGAs will be performed for 1stquarter, 2nd quarter, and 3rd quarter of each year. 3.1.1.4 Annual Maintenance Services In addition to the maintenance services performed on a monthly, quarterly, and semi-annual frequency, the Contractor shall perform a total of five (5) annual maintenance services as detailed in OC San's QAP and in addition shall perform the following: a) Attend annual safety meetings conducted by the OC San b) Submit annual safety plan c) Provide annual certificate of insurance covering Contractor staff working on District premises d) Monthly maintenance e) Quarterly maintenance f) Bi-annual on -site inspection of system g) Maintain back-up configuration (image) of DAHS workstation and PLC programs h) Maintain version control of DAHS software system and PLC programs i) Assisting with Annual RATA 3.1.2 Regulatory Updates In 2021, SCAQMD adopted Rules 218.2, titled Continuous Emissions Monitoring Systems General Provisions, and 218.3, titled Continuous Emissions Monitoring Systems Performance Specifications. Under the Contract, the Contractor shall review the newly adopted rules, SCAQMD Rules 218.2 and 218.3, submit a CEMS update plan to OC San for consideration, and accordingly update the DAHS and the QAPs to incorporate the necessary changes as required by the aforementioned regulations no later than September 1, 2023. Additionally, the Contractor shall summarize the changes made to the DAHS and the QAPs and transmit the summary of those changes to OC San for review, discussion and staff training. At a minimum, the Contractor shall assume multiple training sessions equating to 4- hours of staff training on the updates implemented. 3.1.3 Consumable & Repair Parts Contractor shall supply all consumable parts for five (5) years. Contractor shall be responsible to supply all repair parts necessary for the conductance of all repairs or equipment malfunction for five (5) years. At the end of the five (5) year Contract, Contractor shall replenish the OC San inventory of consumable and Repair Parts. OC San shall supply all calibration gases required to perform quarterly cylinder gas audits and daily calibrations. 3.1.4 Repair Services Contractor shall respond to a repair request within 48 hours or less of notification by the OC San. Contractor shall provide phone support to a site representative in an effort to identify the problem or dispatch a Contractor's service engineer to the site to resolve the stated problem. Direct contact numbers to be used during normal business hours and off -hours for incident response (i.e. repair service) shall be supplied upon award of contract. EXHIBIT A Page 3 of 5 Specification No. CEMS22-27 Pre -paid repair service includes identification of the problem and repair of the equipment as required. Contractor shall conduct any required testing triggered by Contractor performed activities under this Contract per the QAP. 3.2 Reporting Services 3.2.1 CGA Reporting Contractor shall generate three quarterly reports each year for submittal to OC San for review, comments, and file retention. Contractor will be required to coordinate with OC San in the generation of such reports, providing requested documentation in a timely manner so that the report deadlines may be met. All reporting issues or concerns identified by the Contractor will be directed to the OC San's designated contacts, capable of confirming plant operation and CEMS hardware maintenance activities. 3.2.2 Daily/Weekly DAHS Monitoring Contractor shall provide a list of daily and weekly CEMS/DAHS Monitoring tasks to OC San and additionally provide initial training to the CenGen PPOs and annual refresher thereafter, so all stakeholders are in a mutual understanding on what to expect in maintaining the CEMSs at its best performances. The training subjects at a minimum to cover activities performed by OC San's PPOs include: a) Data Validation Review b) Calibration Review, including what to do when CEMS calibrations drift out of Tolerance c) Alarm Review d) Exceedance Coding and Notification e) Monitor Downtime Coding f) Changing the calibration gas values in DAHS when changing out gas bottles g) Performing calibration gas bottle inventory and gas bottle change out 3.3 Engineering Services 3.3.1 On -Site Annual Engineering Configuration Review Contractor shall provide a total of five (5) on -site visits for engineering support with loading major software releases, implementing configuration changes, review of regulatory requirements, system inspection, disk clean-up, review of displays and alarms, and other related services. The OC San shall provide Contractor with a single point of contact while the services are performed on -site. The number of days allotted for this service shall be 1 day for each site - Plant No. 1 and Plant No. 2. Contractor shall be performing these annual on -site visits. 3.4 Regulatory Services 3.4.1 Annual Regulatory Consultation Annually, Contractor shall provide ten (10) hours of consultation on regulatory and certification related matters pertaining to EPA 40CFR60, SCAQMD Rule 1110.2, Rule 1179.1, Rule 218, Rule 218.1, Rule 218.2, and/or Rule 218.3. Consultation includes discussion of issues via telephone, electronic mail, in -person or virtual meetings, and provision of discussion papers. EXHIBIT A Page 4 of 5 Specification No. CEMS22-27 3.4.2 Annual QA/QC Review By July 1st of each calendar year, during the term of the Contract, the Contractor shall conduct an annual review of OC San's quality assurance/quality control plan in conjunction with OC San staff. Upon completion of this review, Contractor will generate a report documenting the plan's compliance with current EPA/ SCAQMD regulations or, should areas not be compliant, the report will detail areas where the plan is deficient and must be reviewed. If any discrepancies are noted between the QA/QC control plan and current EPA/ SCAQMD regulations either by the Contractor or OC San staff, the Contractor shall coordinate and address any QAP updates with OC San. 4 Staff Assistance Contractor will be assigned a single point of contact on this project ("Project Manager"). Any meetings and/or correspondence related to this project shall be scheduled and approved by the Project Manager. EXHIBIT A Page 5 of 5 Specification No. CEMS22-27 Continuous Emissions Monitoring System (CEMS) Quality Assurance Plan (QAP) SCAQMD Rule 218.1 and SCAQMD Ru12 1110.2 40 CFR 60, Appendix F Project Title: CEMS Job Number: J-79-1A Process Code: Plant 1=16 Date: September 2014 Revision: 3 CEMTEK Project No.: 50173, 50419 Prepared for: Orange County Sanitation District — Reclamation Plant 1 IC Engine Units 1 thru 3 Fountain Valley, CA SCAQMD Facility ID: 017301 Prepared by: CEMTEK Environmental, Inc. 3041 S. Orange Ave Santa Ana, CA 92707-4247 Phone: 714-437-7100 Fax: 714-437-7177 www.cemteks.com CEMTEK Fnvironmenfaf [End of section. This document is formatted for double -sided printing.] Date: September 2014 Revision: 3 Preface Preface and Contents Notices: Product names referenced in this manual are trademarks of their respective manufacturers. The information in this document has been carefully compiled and edited. While this material is believed to be accurate, no responsibility is assumed for possible inaccuracies or omissions. Cautions and Warnings: Before performing any maintenance on the CEMS components refer to the manufacturers' manuals. Observe all manufacturers' cautions and warnings noted in the component manuals. Also read all safety labels that may be posted on equipment. General Warnings: The technicians performing maintenance should be familiar with all safety warnings contained in the individual manufacturer's manuals. All maintenance must be performed in accordance with facility safety procedures. Most components need to be powered off before major maintenance to prevent potential electrical shock hazards. Maintenance performed on electrical equipment must be conducted in accordance with facility Lockout/Tagout (LO/TO) procedures Some components can be damaged by small amounts of static electricity. Before performing any maintenance, use a properly grounded antistatic wrist strap to be worn while handling any instrument's internal components. Some components such as the probe or heating elements on some analyzer types may be extremely hot to the touch. Wear protective heat -resistant gloves when handling. Other components such as optical assemblies and capillaries in the analyzers are made of glass and must be handled carefully. Be careful when using solvents or abrasive materials for cleaning to avoid damage to components. Check manufacturers' manuals for recommended cleaning materials and procedures. OCSD Reclamation Plant 1 P a g e I i Preface and Contents Revision Log: Date: September 2014 Revision: 3 Revision No. Revision Date Revised Sections Notes 3 September 2014 All Reformat to updated template. Revisions added for CEMS upgrade (Inlet NOx analyzer). Supersedes previous versions of the QAP. Contact Information West Coast Office East Coast Office CEMTEK Environmental, Inc. . CEMTEK Systems, Inc. 3042 S. Orange Ave. 2012 South Wood Ave. Santa Ana, CA 92707-4247 Linden, New Jersey 07036 Ph.: 714-437-7100 Ph.: 908-474-9630 Fax: 714-437-7177 Fax: 908-474-9413 For parts and service call: 1-888-400-0200 or order online at www.cemtekparts.com For 24-hour emergency service call: 1-888-400-0201 Website: www.cemteks.com P a g e I ii OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Preface and Contents Additional Reference Material Refer to the following manuals for additional information located under separate cover. Code of Federal Regulations, Title 40, Part 60 (eCFR website): In the pull down list select Title 40 and then follow the links to Part 60 h ttp://ecfr. gpoaccess. govlcgilt/text/text-idx?c=ecfr& tpl=%2Findex. tpl Facility's Air Permit DAHS User Guide CEMS Operation and Maintenance Manual EPA's Emission Measurement Center, use to download copies of EPA test methods: http://www.epa.gov/ttn/emc/ South Coast Air Quality Management District (SCAQMD) website: http://www.aqmd.gov OCSD Reclamation Plant 1 P a g e I iii Preface and Contents Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] Page I iv OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Preface and Contents Contents Contents........................................................................................................................................................ v Tables......................................................................................................................................................... viii 1 Quality Assurance Plan Overview......................................................................................................1-1 1.1 Introduction...............................................................................................................................1-1 1.2 Quality Assurance Plan Objective..............................................................................................1-1 1.3 Quality Audit Procedures Overview...........................................................................................1-2 1.4 Document Control......................................................................................................................1-3 1.5 Facility Responsibilities..............................................................................................................1-3 2 Facility and CEMS Description............................................................................................................2-1 2.1 Facility Description.....................................................................................................................2-1 2.1.1 Emission Limits...................................................................................................................2-1 2.2 CEMS System Description..........................................................................................................2-1 2.2.1 Analyzers Included in the CEMS.........................................................................................2-1 2.3 Sample System Overview...........................................................................................................2-2 2.3.1 Sample Probe.....................................................................................................................2-2 2.3.2 Sample Probe.....................................................................................................................2-3 2.3.3 Sample Line........................................................................................................................2-3 2.3.4 Vacuum Gauge — VG1, VG2................................................................................................2-3 2.3.5 Sample Pump — SP1, SP2....................................................................................................2-3 2.3.6 Sample Gas Cooler —GC1, GC2..........................................................................................2-4 2.3.7 Cooler Drain Pumps — DP1/DP2, DP3/DP4........................................................................2-4 2.3.8 Ammonia Scrubber —AS1..................................................................................................2-4 2.3.9 Moisture Sensor— MS11 MS2.............................................................................................2-4 2.3.10 Filter — F1, F2......................................................................................................................2-5 2.3.11 Solenoid Valve and Trim Valve — SV8, SV10, TV1, TV2......................................................2-5 2.3.12 Flow Switch — FS1, FS2.......................................................................................................2-5 2.3.13 Total Sample Flow Meter— RM1, RM5..............................................................................2-5 2.3.14 Analyzer Flow Meter — RM2, RM3, RM6............................................................................2-5 2.3.15 Pressure Gauge — PG2, PG3...............................................................................................2-5 2.3.16 Back Pressure Regulator— BPR1, BPR2..............................................................................2-5 2.4 Analytical Instruments...............................................................................................................2-5 2.4.1 TEI Model 42i-LS NOx and NOx/02 Analyzer......................................................................2-6 2.4.2 TEI Model 48i CO Analyzer.................................................................................................2-7 2.5 Instrument Air Subsystem..........................................................................................................2-7 2.5.1 Hand Valves — HV1, HV2, HV3............................................................................................2-7 2.5.2 Pressure Gauge and Pressure Switch — PG1, PS1...............................................................2-7 2.5.3 Filter Regulator — FR1.........................................................................................................2-8 2.6 Redundant Air Clean Up Panel...................................................................................................2-8 2.6.1 Hand Valves — HV4, HV5, HV6............................................................................................2-8 2.6.2 Particulate Filters — F1, F2, F3............................................................................................2-8 2.6.3 Refrigerated Air Dryer — RAD1...........................................................................................2-8 2.6.4 Coalescing Filter —CF1.......................................................................................................2-8 2.6.5 Heatless Air Dryer — HAD1.................................................................................................2-9 2.7 Calibration Gas Subassembly.....................................................................................................2-9 OCSD Reclamation Plant 1 P a g e I v Date: September 2014 Preface and Contents Revision: 3 2.7.1 Calibration Gas Regulator— REG1 thru REG9....................................................................2-9 2.7.2 Calibration Gas Solenoid Valves.........................................................................................2-9 2.7.3 Calibration Flow Rotameter— RM4, RM7........................................................................2-10 2.8 Operator Interface Terminal.....................................................................................................2-10 2.9 CEMS Controller.......................................................................................................................2-10 2.10 Data Acquisition and Handling System....................................................................................2-11 3 CEMS Routine Operation Procedures................................................................................................3-1 3.1 General.......................................................................................................................................3-1 3.2 Component Check......................................................................................................................3-1 3.3 Temperature Control.................................................................................................................3-1 3.4 Front Panel Switches and Indicators..........................................................................................3-1 3.5 Initial Startup..............................................................................................................................3-2 3.5.1 Normal System Sampling Flow Verification.......................................................................3-3 3.6 Shutdown and Storage...............................................................................................................3-3 3.7 Routine Operation.....................................................................................................................3-4 3.8 Probe Purge................................................................................................................................3-5 3.9 CEMS Calibrations......................................................................................................................3-5 3.9.1 Automatic Calibrations.......................................................................................................3-5 3.9.2 Post Maintenance Calibration and Leak Check..................................................................3-6 4 Data Recording and Reporting...........................................................................................................4-1 4.1 Data Acquisition System............................................................................................................4-1 4.2 SCAQMD Valid Data Requirements...........................................................................................4-2 4.3 Electronic Reporting...................................................................................................................4-3 5 Quality Control Activities...................................................................................................................5-1 5.1 Introduction...............................................................................................................................5-1 5.2 Calibration Audit Gases..............................................................................................................5-1 5.2.1 Safety Procedures for High Pressure Gas Cylinders...........................................................5-2 5.2.2 Calibration Gas Cylinder Change Out.................................................................................5-3 5.3 Daily Calibration Error Check.....................................................................................................5-4 5.3.1 Conducting the Daily Calibration Error Test......................................................................5-4 5.3.2 Additional Calibration Error Tests and Adjustments.........................................................5-6 5.3.3 Re -calibration Limits..........................................................................................................5-7 5.3.4 Out -of -Control Limits.........................................................................................................5-7 6 Quality Assurance Activities...............................................................................................................6-1 6.1 Introduction...............................................................................................................................6-1 6.2 Quarterly Assessments..............................................................................................................6-1 6.3 Cylinder Gas Audit — Part 60......................................................................................................6-1 6.3.1 Cylinder Gas Audit Procedure............................................................................................6-1 6.3.2 Out -of -Control Period........................................................................................................6-3 6.4 Annual Relative Accuracy Test Audit.........................................................................................6-3 6.4.1 Sampling Strategies............................................................................................................6-4 6.4.2 Correlation of Data.............................................................................................................6-5 6.4.3 02 Relative Accuracy Test...................................................................................................6-5 6.4.4 NOx Relative Accuracy Test................................................................................................6-6 6.4.5 CO Relative Accuracy.........................................................................................................6-7 6.4.6 Flow Relative Accuracy Test...............................................................................................6-7 6.4.7 Relative Accuracy Calculations...........................................................................................6-8 6.4.8 Out -of -Control Period........................................................................................................6-9 P a g e I vi OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Preface and Contents 6.5 Sampling System Bias Test.........................................................................................................6-9 7 Recertification and Diagnostic Tests..................................................................................................7-1 7.1 Introduction...............................................................................................................................7-1 7.2 Diagnostic Tests and Recertification Events..............................................................................7-1 7.2.1 Diagnostic Tests and Recertification Summary Tables......................................................7-1 7.2.2 SCAQMD Recertification Procedures.................................................................................7-9 7.2.3 Impact of Recertification Events on Data Acceptability....................................................7-9 8 Routine Preventive Maintenance......................................................................................................8-1 8.1 Introduction...............................................................................................................................8-1 8.2 Logbook Maintenance...............................................................................................................8-1 8.3 Minimize Downtime during Routine Maintenance...................................................................8-2 8.4 System Checks............................................................................................................................8-2 8.4.1 Calibration Failure..............................................................................................................8-3 8.4.2 Abnormal Measurement Output Voltage/Current............................................................8-4 8.4.3 Water Contamination.........................................................................................................8-4 8.4.4 Moisture Sensor Check......................................................................................................8-4 8.4.5 Sample System Particulate Filter Check.............................................................................8-5 8.4.6 Routine Maintenance for the Sample Probe.....................................................................8-5 8.4.7 Routine Maintenance for the Sample Line........................................................................8-6 8.4.8 Routine Maintenance for the Sample Conditioning Unit..................................................8-6 8.4.9 Replacing Ammonia Scrubber............................................................................................8-6 8.4.10 Instrument Air Filter Service Check....................................................................................8-7 8.4.11 Peristaltic Pump Tubing Replacement...............................................................................8-8 8.4.12 Sample Pump Diaphragm Replacement............................................................................8-9 8.4.13 NOx Converter Check.......................................................................................................8-10 8.4.14 Analyzer Cabinet Temperature Control...........................................................................8-11 8.5 CEMS Preventive Maintenance Schedule................................................................................8-11 8.5.1 Daily Preventive Maintenance.........................................................................................8-14 8.5.2 Weekly Preventive Maintenance.....................................................................................8-18 8.5.3 Monthly Preventive Maintenance...................................................................................8-20 8.5.4 Quarterly Preventive Maintenance.................................................................................8-21 8.5.5 Semiannual Preventive Maintenance..............................................................................8-24 8.5.6 Annual Preventive Maintenance......................................................................................8-26 9 Corrective Maintenance and Troubleshooting..................................................................................9-1 9.1 Introduction...............................................................................................................................9-1 9.1.1 Troubleshooting the System..............................................................................................9-1 9.1.2 CEMS Leak Check Procedure..............................................................................................9-2 9.1.3 Flow Balance Procedure.....................................................................................................9-3 9.2 Sample Cooler............................................................................................................................9-4 9.3 Troubleshooting the AirTak Heatless Air Dryer.........................................................................9-5 9.4 Troubleshooting the AirTak Refrigerated Air Dryer...................................................................9-7 9.5 Troubleshooting the NOX Analyzer............................................................................................9-8 9.6 Troubleshooting the TEI Model 48i CO Analyzer.....................................................................9-11 10 Recommended Spare Parts..........................................................................................................10-1 11 Emission Equations......................................................................................................................11-1 11.1 Monitored Parameters............................................................................................................11-1 11.2 Equations.................................................................................................................................11-1 OCSD Reclamation Plant 1 P a g e I vii Date: September 2014 Preface and Contents Revision: 3 Tables Table 2-1: CEMS Analyzers Summary Information....................................................................................2-2 Table 5-1: Daily Calibration Gas Specifications..........................................................................................5-4 Table 5-2: Excessive Calibration Error Criteria — Part 60 ...........................................................................5-8 Table 6-1: CGA Calibration Gas Specifications — Part 60 ...........................................................................6-2 Table 7-1: Like Replacements Only............................................................................................................7-2 Table 7-2: Unlike Replacements Only........................................................................................................7-6 Table 9-1: Troubleshooting the Sampling System.....................................................................................9-1 Table 9-2: Sample Cooler Troubleshooting Overview...............................................................................9-4 Table 9-3: Heatless Air Dryer Troubleshooting..........................................................................................9-5 Table 9-4: Refrigerated Air Dryer Troubleshooting...................................................................................9-7 Table 9-5: NOx Analyzer General Troubleshooting....................................................................................9-8 Table 9-6: NOx Analyzer Alarm Messages..................................................................................................9-9 Table 9-7: CO Analyzer General Troubleshooting....................................................................................9-11 Table 9-8: CO Analyzer Alarm Messages.................................................................................................9-12 P a g e I viii OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 1 Quality Assurance Overview 1 Quality Assurance Plan Overview 1.1 Introduction This document is intended to satisfy the requirements of the South Coast Air Quality Management District (SCAQMD) Rule 218.1 and 1110.2. SCAQMD regulations require development of a quality control program. This document is in compliance with this requirement. Note that the facility has chosen the 40 CFR 60, Appendix B and Appendix F option on the SCAQMD ST- 220 CEMS Application Form (Item 14) for Non -RECLAIM CEMS. Appendix B details specifications required to certify the CEMS analyzers. Appendix F details on -going Quality Assurance/Quality Control procedures for the CEMS. This Quality Assurance Plan (QAP) has been developed for the gas continuous emissions monitoring systems (CEMS) for the Orange County Sanitation District (OCSD) Reclamation Plant No. 1 located in Fountain Valley, CA. 1.2 Quality Assurance Plan Objective The QAP establishes operational procedures that will ensure data and measurements are accurate and precise. At no time will non -quality assured data be reported as valid data. The objective of the QAP is to establish a series of QA and QC activities that will provide a high level of confidence in the data reported by the CEMS. The QAP provides guidelines for implementing QA and QC activities needed to ensure that emission -monitoring data are complete, representative, and of known precision and accuracy. Quality Control (QC): The procedures, policies, and corrective actions necessaryto ensure product quality. QC procedures are routine activities. These activities include but are not limited to daily calibrations and routine preventive maintenance activities as defined by manufacturers of the various hardware components of the CEM system and by regulatory agencies. QC procedures are specific maintenance activities necessary to optimize the CEMS performance and reliability. These activities include daily, weekly, monthly, quarterly, semiannual and annual checks and inspections. Corrective actions, such as corrective maintenance and recalibrations, are performed when the specification limits 40 CFR 60, Appendix F or SCAQMD Rule 218 are exceeded. Quality Assurance (QA): A series of checks performed to ensure the QC procedures are functioning properly. Quality assurance is often used to define "external" activities (that is functions performed on a more occasional basis). The activities include but are not limited to required periodic quarterly and annual audits. OCSD Reclamation Plant 1 P a g e 1 1-1 Date: September 2014 Chapter 1 Quality Assurance Overview Revision: 3 QA procedures consist of a series of checks and audits that are performed on the CEMS on a predetermined as well as an "as needed" basis. The resulting assessments activate QC measures and corrective actions. After the corrective actions are performed, the data quality is again assessed. The quality of the data will determine whether the corrective actions were successful or whether further actions are required. This QAP only summarizes the QA/QC activities. Operation and Maintenance manuals from the analyzer manufacturers were used in the development of QC procedures. These documents are maintained at the facility and provide detailed procedures for calibration, troubleshooting, and repair for the CEM system major equipment components. These documents should be used as a major reference source whenever maintenance activities occur. The manufacturers' manuals are located as appendices in the CEMS Operation and Maintenance manual. 1.3 Quality Audit Procedures Overview The following is a brief description of the type and frequency of QA/QC procedures, as outlined in SCAQMD Rule 218 and 40 CFR 60 Appendix F as applicable. Daily Assessments: • Two -point (Zero and Span) calibration drift tests for all pollutant concentration and diluent monitors. • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the daily assessment repeated for the affected monitor. • Data recording and tabulation of all calibration error tests according to month, day, and magnitude. Quarterly Assessments • Quarterly two -point cylinder gas audit (CGA) for CO monitors (40 CFR 60, Appendix F, Section 5.1.2). • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the quarter assessment repeated for the affected monitor. Annual QA Activities • Annual Relative Accuracy Test Audit • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the annual assessment repeated for the affected monitor. P a g e 1 1-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 1 Quality Assurance Overview 1.4 Document Control This QAP is a controlled document. The QAP should be reviewed on an annual basis and updated when needed to reflect changes in regulatory requirements. It should also be updated if any changes in scheduled maintenance routines are indicated after experience in operating the system after a prolonged period of time. Maintenance schedules can vary depending upon site -specific conditions (example, filters may need to be changed more often in a "dirty" environments or less often under "clean" conditions) or as the system ages certain maintenance routines may have to be performed more often. The schedule of preventive maintenance routines outlined in Chapter 8 of this QAP are based on manufacturers' recommendations and experience from the CEMTEK field service technicians. The maintenance schedule may need adjusting over time based on site -specific conditions. When modifications to the QAP become necessary, responsible facility personnel will be designated to ensure that any required revisions are made to the QAP document, providing a copy of any revisions to all individuals or groups that need to be aware of such changes. The plant operating procedures, equipment operation and maintenance (O&M) manuals, and other documents that are referenced in this QAP are not controlled documents and therefore are not subject to this document revision procedures. To ensure that all copies of the QAP are revised to contain current procedures, the following document control headers and footers are provided on each page: Revision Number Date of Revision Section/Page Number 1.5 Facility Responsibilities Certain individuals and groups at the facility will have designated responsibilities to ensure that QA/QC activities are performed as required by this QAP program. The following is a fairly typical organizational structure of responsibilities. Environmental Affairs Group (as equivalent to individual facilities): • Oversees the CEMS QA/QC program • Reviews all plans and reports for accuracy • Prepares certification/recertification applications and notifications • Stays abreast of Federal, State and local regulation updates that may affect the CEMS programs and interprets as required • Coordinates and schedules CEMS audits, diagnostic tests and certification/recertification tests as required • Submits emission summary reports and certification/recertification test results to the regulatory agency(s) as required • Supports and provides training in the administration and maintenance of the CEMS Data Acquisition and Handling System (DAHS) • Reviews CEMS data for validity and makes any necessary corrections so the proper data will be entered in the quarterly reports OCSD Reclamation Plant 1 P a g e 1 1-3 Chapter 1 Quality Assurance Overview Date: September 2014 Revision: 3 • Ensures records are maintained for out -of -control conditions • Notifies the Plant Manager of any abnormal conditions that cannot be resolved within existing CEMS procedures in a reasonable amount of time • Prepares emission summary reports for approval and submittal in a timely manner at the end of the reporting periods to allow review prior to submittal • Maintains files of all plant CEMS data (hard copy and electronic), reports, calibration gas certificates • Notifies appropriate plant personnel of scheduled CEMS audits and certification/recertification tests • Arranges for support needed by contractors for relative accuracy test audits (RATAs) and certification/recertification tests • Provides plant resources to assist contractors during RATAs and certification or recertification testing Plant manager: • Designates and manages manpower and other resources needed to properly maintain and operate the CEMS • Reviews and approves all plant -specific CEMS plans, procedures, and reports Maintenance managers and shift supervisors: • Reviews CEMS calibration reports on a daily basis and responds to CEMS alarms • Notifies the Plant Manager of any abnormal conditions so immediate action can be taken to return the system to normal operating conditions • Notifies the environmental staff and maintenance technicians of CEMS malfunctions • Ensures that a spare parts inventory is maintained based on manufacturers' recommendations and plant operating experience with the CEMS • Ensures that the inventory of EPA Protocol calibration gases is well maintained • Ensures that work requests for preventive maintenance and priority jobs on the CEMS are scheduled and completed in a timely manner Maintenance and instrument technicians: • Performs all maintenance (routine and corrective) to keep the CEMS running according to specifications • Maintains a complete CEMS maintenance log • Assists contractors during audits and certification/recertification testing • Checks the conditions of all analyzer shelters • Informs responsible managers/supervisors of the CEMS status on at least a weekly basis P a g e 1 1-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2 Facility and CEMS Description 2.1 Facility Description OCSD's Reclamation Plant No. 1 consists of three (3) Internal Combustion Engines (ICES) firing natural gas or digester gas. Individual CEMS will monitor emissions from each ICE exhaust stack. 2.1.1 Emission Limits The following limits are excerpted from the air permit and SCAQMD Rule 1110.2. NOx 44.9 ppm @ 15% 02 368 lb/day (total of all three ICES) CO 590ppm @ 15% 02 1,321 lb/day (total of all three ICES) 2.2 CEMS System Description Each CEMS is a fully extractive system that is housed in an environmentally controlled shelter. Each CEMS measures concentrations of oxides of nitrogen (NOx), carbon monoxide (CO) and oxygen (02) from each IC Engine exhaust stack. All measurements are done on a real time basis. An additional NOx analyzer is installed on the control equipment inlet for process monitoring and control. The system includes a programmable logic controller (PLC). The PLC communicates, via Ethernet, from the CEMS to the Data Acquisition System (DAHS) computer. The PLC will transmit one -minute averages. Contact closures are provided for alarms and system status. Complete system operation, including calibration and sequencing is automatic. Operator attention is necessary only for periodic manual verification of accuracy and normal maintenance. 2.2.1 Analyzers Included in the CEMS The following table summarizes the analyzer components of the CEMS. A brief description of each analyzer and other major equipment components is located in the following sections. OCSD Reclamation Plant 1 P a g e 1 2-1 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 Table 2-1: CEMS Analyzers Summary Information ICE Unit 1 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 0836634041 02: 0-25 Stack CO TEI 48i 0-80/0-760 ppm 0836634047 Inlet NOx TEI 42i-LS 0-100 ppm 0836634045 ICE Unit 2 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 0836624040 02: 0-25 Stack CO TEI 48i 0-80/0-760 ppm 0836634040 Inlet NOx TEI 42i-LS 0-100 ppm 0836634044 ICE Unit 3 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 0904434729 02: 0-25 Stack CO TEI 48i 0-80/0-760 ppm 09010027 Inlet NOx TEI 42i-LS 0-100 ppm 090434733 2.3 Sample System Overview To ensure accuracy a clean, dry representative gas sample must be transported to the analyzers. Any moisture or particulate matter can cause damage to the gas analyzers so it must be removed from the sample. The following describes the function and operation of major system components arranged according to the normal flow of sample gas from sample probe to gas analyzers. Refer to the CEMS sample system flow engineering diagrams located as Chapter 7 (drawing number 505041902). In the following sections tag names for major components are identified in BOLD typeface where applicable. Cross reference these tag names against the CEMS diagrams. Also refer to the CEMS diagrams for flow rate and pressure set points associated with several components. 2.3.1 Sample Probe To ensure accuracy a clean, dry representative gas sample must be transported to the analyzers. Any moisture or particulate matter can cause damage to the gas analyzers so it must be removed from the sample. The following describes the function and operation of major system components arranged according to the normal flow of sample gas from sample probe to gas analyzers. P a g e 1 2-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description Refer to the CEMS sample system flow engineering diagrams (located with the Operation and Maintenance manual files). In the following sections tag names for major components are identified in BOLD typeface where applicable. Cross reference these tag names against the CEMS diagrams. Also refer to the CEMS diagrams for flow rate and pressure set points associated with several components. 2.3.2 Sample Probe The Universal Analyzers Model 270S heated stack filter assembly and probe is designed for continuous extraction of gases with sample flow rates of up to 20 liters per minute. The filter assembly, which provides the first stage of sample conditioning, is mounted in a NEMA 4X fiberglass enclosure. The filter assembly is heated to 400°F. Instrument air is used to pressurize an accumulator to a maximum of 125 psig. During a probe purge, a solenoid valve opens providing a substantial blast of air that loosens the particles on the filter surface and forces them back through the probe into the stack. Calibration gas is injected into the chamber ahead of the filter. A back pressure check valve insures that calibration gas does not leak into the sample. 2.3.3 Sample Line The sample lines transport the gas sample from the probes to the analyzers. The heated line maintains the sample gas above the dew point, preventing moisture in the sample from condensing and affecting the analyzers' response. The line contains a 1/4" tube for calibration gas, a 3/8" tube for probe purging operation, and a 3/8" tube for the gas sample. The temperature is maintained using a type "K" thermocouple. The sample line also contains wires for the sample line heater; probe filter heater and probe filter temperature alarm. The heated sample line umbilical is covered with a PVC jacket. 2.3.4 Vacuum Gauge - VG1, VG2 This vacuum gauge (Stack and Inlet) provides an indication of the condition of upstream components. A high vacuum reading can indicate a blockage or restriction in the probe or sample line. Normal pressure readings should be less than 10 inches Hg. 2.3.5 Sample Pump - SP1, SP2 The sample pump (Stack and Inlet) is a positive -displacement type that utilizes a moving diaphragm. During normal operation, the pressure at the pump outlet is set at approximately 10 psig, using the back - pressure regulator. When the CEMS enclosure is located a considerable distance from the sample point, restriction on the sample lines may induce a substantial vacuum at the pump inlet. Be alert for leaks that could affect accurate measurement, especially in cases where a long sample line run causes pump inlet vacuum greater than 5 inches Hg. OCSD Reclamation Plant 1 P a g e 1 2-3 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 The pump shuts down automatically if the moisture sensor (MS1, MS2) detects moisture in the sample system tubing downstream of the sample gas cooler. Note: A fatal alarm maybe triggered by the controller if any condition occurs that may adversely affect the performance of the CEMS equipment, or may otherwise damage components of the CEMS equipment. For example, the detection of excess moisture in the sample stream can cause damage to the individual analyzers. 2.3.6 Sample Gas Cooler - GC1, GC2 The M&C Series ECM-2G electric gas cooler (Stack and Inlet) is a compressor cooler. With the ECM model the sample gas is passed through up to two Jet -Stream heat exchangers where it is cooled to +5°C. Temperature is measured by a sensor and regulated electronically. The heat energy emitted by the cooling system is dissipated via a cooling fin block with forced ventilation. Solids are trapped in the sample probe filter as well as in a downstream fine filter. A thermocouple with temperature alarm signal output is included on the sample gas cooler and will be monitored via signal input to the PLC and DAHS. The cooler's dewpoint setpoint value is set at 37°F. 2.3.7 Cooler Drain Pumps - DP1/DP2, DP3/DP4 A two -head peristaltic pump (Stack and Inlet) continuously drains the condensation moisture traps. The pump motor is a fixed -speed drive rotating at 6 rpm. The pump requires 115V power. 2.3.8 Ammonia Scrubber - AS1 The ammonia (NH3) scrubber protects the Stack NOx analyzer reaction chamber by removing ammonia from the sample gas. Presence of NH3 can cause a positive NO bias in the NOx measurement. The scrubber also reduces ammonia salt buildup. The process depletes the scrubber media requiring periodic replacement. A hand valve (HV4) is used to shut off the drain from the ammonia scrubber. 2.3.9 Moisture Sensor - MS1, MS2 The moisture sensor (Stack and Inlet) monitors the sample gas stream at the sample gas cooler (GC1, GC2) outlet to detect any moisture, which could damage the gas analyzers. Any droplet of moisture across the conductivity sensor electrodes simulates a switch. The moisture sensor then sends a signal to the PLC causing the PLC to turn off the sample pump (SP1, SP2) and create an alarm to the DCS or data acquisition system. The moisture sensor is also connected to a relay board that automatically shuts off the sample pump (SP1, SP2), regardless of the PLC digital output, should moisture be detected downstream of the sample conditioner (GC1, GC2). P a g e 1 2-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.3.10 Filter - 171, F2 Sample gas flows through an in -line filter (Stack and Inlet), removing particulate that could damage downstream components. The filter has a replaceable filter element, which can trap particles as small as 2.0 micron. 2.3.11 Solenoid Valve and Trim Valve - SV8, SV10, TV1, TV2 This 3-way solenoid valve (Stack and Inlet) is used for performing local calibrations (direct calibration gas injections) to the analyzers, bypassing the probe and sample conditioning system. The trim valve is used to adjust the flow rate of calibration gas during a local calibration sequence. 2.3.12 Flow Switch - FS1, FS2 Sample gas flows through a flow switch (Stack and Inlet) that sends a signal to the PLC when the sample flow rate falls below 3 liters per minute. 2.3.13 Total Sample Flow Meter - RM1, RM5 A flow meter (Stack and Inlet) indicates the sample flow rate at the sample pump outlet. The sample flow rate should be set using the back pressure regulator (BPR1, BPR2) to 4 to 5 liters per minute. 2.3.14 Analyzer Flow Meter - RM2, RM3, RM6 Sample gas flow for each analyzer is indicated and controlled by a flow meter. Adjust each analyzer flow meter to provide the required labeled flow rate (approximately 1.5 liters per minute). 2.3.15 Pressure Gauge - PG2, PG3 The pressure gauge (Stack and Inlet) monitors the sample gas pressure at the cooler outlet. The pressure gauge should read > 2 psig. 2.3.16 Back Pressure Regulator - BPR1, BPR2 The sample gas flows through the total sample flow meter (RM1, RMS). The gas flow then divides and flows through the analyzer sample flow meters. Excess sample gas is vented through a back pressure regulator. Adjust the back pressure regulator so as to maintain 4-5 liters per minute at the total sample flow meter (RM1, RM5). 2.4 Analytical Instruments The CEMS measures NOx, CO, and 02. The following provides an overview on the theory of operation of each analyzer. Descriptions have been partially excerpted from manufacturers' manuals. OCSD Reclamation Plant 1 P a g e 1 2-5 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 2.4.1 TO Model 42i-LS NOx and NOx/02 Analyzer The TEI Model 42i Low Source (LS) chemiluminescent analyzer is used to measure oxides of nitrogen. It is based on the principle that nitric oxide (NO) and ozone (03) react to produce a characteristic luminescence with intensity linearly proportional to the NO concentration. Infrared light emission results when the electronically excited NO2 molecules decay to lower energy states. Nitrogen dioxide (NO2) must first be transformed into NO before it can be measured using the chemiluminescent reaction. NO2 is converted to NO by a converter heated to about 625°C. The gas sample enters the analyzer through the sample bulkhead. The sample flows through a particulate filter, a capillary, and then to the mode solenoid valve. The solenoid valve routes the sample either straight to the reaction chamber (NO mode), or through the NO2-t0-NO converter and then to the reaction chamber (NOx mode). Dry air enters the Model 42i-LS through the dry air bulkhead, through a flow sensor and then through a silent discharge ozonator. The ozonator generates the necessary ozone concentration needed for the chemiluminescent reaction. The ozone reacts with the NO in the ambient air sample to produce electronically excited NO2 molecules. A photomultiplier tube (PMT) housed in a thermoelectric cooler detects the NO2 luminescence. The NO and NOx concentrations calculated in the NO and NO2 modes are stored in memory. The difference between the concentrations is used to calculate the NO2 concentration. The Model 42i-LS outputs NO, NO2 and NOx concentrations to both the front panel display and the analog outputs. A paramagnetic 02 sensor bench is incorporated with the Stack NOx analyzer for measurement of stack 02 content. The sensor measures the paramagnetic susceptibility of the sample gas by means of a magneto -dynamic measuring cell. Oxygen is virtually unique in being a paramagnetic gas; this means that it is attracted into a magnetic field. In the measuring cell the oxygen concentration is detected by means of a dumb -bell mounted on a torque suspension in a strong, non -linear magnetic field. The higher the concentration of oxygen the greater this dumb -bell is deflected from its rest position. Around the dumb -bell is a coil of wire. A current is passed through this coil to return the dumb -bell to its original position. The current is measured and is proportional to the oxygen concentration. The Inlet NOx analyzer is the same make and model as the Stack NOx analyzer but without the 02 sensor bench. Page 1 2-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.4.2 TO Model 48i CO Analyzer The Model 48i operates on the principle that carbon monoxide (CO) absorbs infrared radiation at a wavelength of 4.6 microns. Because infrared absorption is a non -linear measurement technique, it is necessary to transform the basic analyzer signal into a linear output. The Model 48i uses an internally stored calibration curve to accurately linearize the instrument output over any range up to a concentration of 10,000 ppm. The sample is drawn into the Model 48i through the sample bulkhead. The sample flows through the optical bench. Radiation from an infrared source is chopped and then passes through a gas filter alternating between CO and N2. The radiation then passes through a narrow bandpass interference filter and enters the optical bench where absorption by the sample gas occurs. The infrared radiation then exits the optical bench and falls on an infrared detector. The CO gas filer acts to produce a reference beam which cannot be further attenuated by CO in the sample cell. The N2 side of the filter wheel is transparent to the infrared radiation and therefore produces a measurement beam which can be absorbed by CO in the cell. The chopped detector signal is modulated by the alternation between the two gas filters with an amplitude related to the concentration of CO in the sample cell. Other gases do not cause modulation of the detector signal since they absorb the reference and measure beams equally. Thus, the GFC system responds specifically to CO. The Model 48i outputs the CO concentration to the front panel display, the analog outputs, and also makes the data available over the serial or Ethernet connection. 2.5 Instrument Air Subsystem Instrument air is used for probe purging operation. The instrument air supply source is provided by plant resources. The air supply is controlled and regulated through the subassembly before transported for use by the CEMS probe. 2.5.1 Hand Valves - HV1, HV2, HV3 The hand valves are used to shut off the plant supplied instrument air source to the system to allow maintenance. Do not set HVI to the OFF position unless the system is in maintenance mode. HV2 is set normally to the off position unless used for maintenance purposes. HV3 is normally set to the off position unless it is being used to blow moisture out of the filter regulator bowl. 2.5.2 Pressure Gauge and Pressure Switch - PG1, PS1 The pressure gauge (PGI) and switch (PSI) is used to monitor the instrument air supply pressure. The switch provides a signal to the PLC when pressure falls below the set point. The pressure switch setpoint is typically set at 60 psig. PGI should read >90 psig. OCSD Reclamation Plant 1 P a g e 1 2-7 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 2.5.3 Filter Regulator - FR1 Instrument air flows through a filter regulator removing particulate matter that could damage downstream components. The filter regulator also controls air pressure required for probe purge (blowback) procedures. The regulator reduces the air supply pressure to 80 psig. The filter regulator must be periodically drained to remove water by opening HV3. 2.6 RedundantAir Clean Up Panel A secondary air clean up subassembly is included with the system in cases where the primary source of instrument grade air is not available. The air clean up assembly consists of a series of filters and scrubbers. The air is cleaned and dried prior to being used as an instrument air source 2.6.1 Hand Valves - HV4, HV5, HV6 The hand valves are used to shut off or bypass the instrument air supply from the redundant air clean up assembly. Do not set hand valve to the OFF position unless the system is in Maintenance Request. This condition applies whenever the redundant air clean up assembly is in use as the source of instrument air. 2.6.2 Particulate Filters - 171, F2, F3 The series of pre and post particulate filters are placed before and after the air dryers. The filters provide solid particle removal down to 0.5 microns. Designed for use in dry systems, the post filter provides efficient removal of desiccant dust and other solid contaminants downstream of various types of desiccant air dryers. These solid contaminants, if not removed, can damage sensitive downstream instruments and pneumatic controls. 2.6.3 Refrigerated Air Dryer - RAD1 The AirTak SRD refrigerated air dryer removes water and contaminants from the plant supplied instrument air source. The dryers supply clean, dry air with a low pressure dew point. Excess moisture is removed automatically through the system drain. 2.6.4 Coalescing Filter - CF1 The coalescing filter element has a 0.5-micron rated coalescing -type media that is efficient in removing oil aerosols and solid particles. The filter -removing element can be used when either petroleum or synthetic - base lubricant are present. The filter is installed after the particulate filter to prevent rapid buildup of contaminants and before the S02/NOX scrubber to prevent contamination from aerosol. Page 1 2-8 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.6.5 Heatless Air Dryer - HAD1 The AirTak SHLD heatless air dryer consists of two identical cylindrical towers solidly packed with activated alumina desiccant. Synchronized valves and continuous two -minute cycles produce a constant supply of clean, dry air. The process begins with inlet air flowing to the switching valves. The electric timer completes a circuit allowing inlet air to flow to and open the left purge valve. The inlet air flows past the lower shuttle valve to the right tower. The desiccant in the right tower adsorbs moisture from the air. The dry air then flows past the upper shuttle valve to the dryer outlet. A small portion of the dried air flows through the adjustable purge orifice and expands to approximately atmospheric pressure. The expanded air flows through the desiccant in the left tower where it picks up moisture. This regenerates the left tower. After 50 seconds, the timer causes the left purge valve to close. Within 10 seconds, the timer completes another circuit, causing the right purge valve to open. The left tower now dries the air while the right tower is regenerated. The cycle repeats every two minutes. 2.7 Calibration Gas Subassembly Zero and span gas cylinders, used to calibrate the analyzers, are connected through flow regulators to a group of solenoid valves that discharge into a manifold. The manifold supplies a pressurized line that carries the calibration gases to an inlet connector on the primary filter, next to the sample probe. During calibration, the zero and span gases are filtered, cooled, and dried by the same apparatus that conditions the sample gas. This design routes calibration gas through all out -of -stack components and filters. This method assures that analyzer calibration and measurement functions are performed under identical supply conditions, which reduce variability and errors in measurement. For maintenance and system checkout purposes calibration gas can also be directly injected to the analyzers bypassing the sample conditioning system by using the CEMS front panel controls. The following components make up the calibration gas subsystem of the CEMS. 2.7.1 Calibration Gas Regulator - REG1 thru REG9 Each calibration gas cylinder is equipped with a regulator. Bottle contents need to be monitored closely to ensure that enough calibration gas remains to perform the required checks (daily calibration, quarter audits). 2.7.2 Calibration Gas Solenoid Valves Calibration gas flow is controlled by normally -closed solenoid valves (SV1 thru SV4). When activated to open, the valves allow flow of calibration gas. The solenoid valve timing and sequencing is controlled by the CEMS controller software. OCSD Reclamation Plant 1 P a g e 1 2-9 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 SV8 and SV10 are 3-way solenoid valves and used for performing local calibrations (direct calibration gas injections) to the analyzers, bypassing the probe and sample conditioning system. Associated trim valves (TV1, TV2) are used to adjust calibration gas flow rate during a local calibration sequence. SV7 and SV9 directs calibration gas through the probe for remote (at -the -probe) calibrations of the analyzers. 2.7.3 Calibration Flow Rotameter - RM4, RM7 The flow rotameter indicates flow rate at the calibration gas outlet to the probe. The flow rate should be set to 4-5 liters per minute. 2.8 Operator Interface Terminal The Operator Interface Terminal (OIT), located inside the CEMS Main Analysis Enclosure, allows the operator access to a variety of system functions. The OIT is provided to monitor and control the system locally instead of having to use the Data Acquisition System (DAHS) computer, which is sometimes located remotely from the CEMS. A Modicon Touchpanel OIT is used to view and control critical system operations. The OIT allows the operator to view data, change selected system setup parameters, view and acknowledge local alarms, control calibrations, and control probe blowback (purge) operations. 2.9 CEMS Controller The CEMS system includes a series of intelligent input and output modules that are also known as a Programmable Logic Controller (PLC). These modules are packaged for harsh industrial environments and communicate with the DAHS or the plant's DCS. The controller is mounted inside of the gas analyzer cabinet for ease of connection and added protection. Included in a typical system are analog -to -digital converters that take 4-20 mA signals from the analyzers and convert the signal into digital values. These digitized values are converted into engineering units within the controller. The digital input points are used to detect the presence of status conditions such as in calibration, or analyzer fault. The input points can also be used to detect process conditions such as online/offline, startup or shutdown. The controller can run in a stand-alone mode (that is not connected to the DAHS or DCS). The controller continues to calibrate all analyzers in cases where the DAHS may be temporarily down. In addition, the controller has battery backup memory. Data for each channel can be stored in memory. This ensures that if the DAHS is down for any reason, no data is lost. When the DAHS returns to service, the available data from the controller can be retrieved. The data in the controller is stored on a "first in first out" (FIFO) basis. The PLC automatically performs a system calibration at predetermined intervals to ensure accurate measurements. P a g e 1 2-10 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.10 Data Acquisition and Handling System The Data Acquisition and Handling System (DAHS) consists of a desktop IBM compatible computer, associated hardware and the software. The PLC sends information to the DAHS via an Ethernet switch. The switch then communicates with the DAHS and the Plant DCS. All data is stored on the computer hard drive as minute averages. A number of process -operating parameters are monitored by the PLC and logged by the DAHS. These include calibration control, alarms, analyzer status, and process status. The DAHS provides the functions required to fully meet SCAQMD Rule 1110.2. The system also provides a configurable environment to fulfill all state and local regulations as defined by the site's air permit. Reports may be produced in either hard copy or electronic format. Refer to the RKI Engineering PODS software user guide (under separate cover) for detailed information on using the DAHS program features. OCSD Reclamation Plant 1 P a g e 1 2-11 Chapter 2 Facility and CEMS Description Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 2-12 OCSD Reclamation Plant 1 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3 CEMS Routine Operation Procedures 3.1 General This section contains start-up procedures for the CEMS following a shutdown period. It also contains procedures for a calibration (both automatic and manual modes) to be performed routinely or at operator discretion, to check and assure that the system is operating correctly and with consistent accuracy. 3.2 Component Check The operational integrity of the system components is dependent upon the status indicators of the units being fully functional. Before beginning or restarting the system after a shutdown, check that all indicator light bulbs and displays are operational. Check all knobs, dials, rocker switches, etc. to ensure they are in good working order. Check flowmeters for cleanliness and visual clarity, and check tubing for any loose connections or deterioration. Check all printers and recorders to ensure a sufficient paper and ink/toner supply. Check the calibration gas cylinders to ensure that all connections have been made and are secure. Check bottle pressures and expiration dates. Be sure that all cylinders are open to supply the required gas. Personnel who will operate the CEM system should take time to become familiar with the system components. Operator familiarity is necessary to be able to troubleshoot and identify minor problems that can become major and cause the system to be inoperable. 3.3 Temperature Control Operation of the system components, particularly the electrical and instrumentation units must be in a controlled environment to ensure accurate and reliable operation. The cabinets which house the monitoring equipment are equipped with HVAC systems that will maintain the operating stability and temperature of the instruments. Technicians are required to check the thermostats daily. Desired temperatures of 70°F to 750F should be maintained even when the equipment is not in operation. 3.4 Front Panel Switches and Indicators A switch panel is provided in the analyzer rack so the operator can perform a variety of manual functions. Refer to CEMS engineering diagram 50419A01 (located in the CEMS Operation and Maintenance Manual) for details on switch and indicator locations. SAMPLE LINE temperature — The display indicates the sample line temperature. Sample line temperature should be maintained at 250°F. CAL REQ switch — The calibration request switch is used to initiate an unscheduled but automatically controlled calibration cycle. When the CAL REQ switch is pressed (it is a momentary switch) a signal is sent to the PLC which interrupts the current cycle and starts a calibration cycle. When the calibration cycle is completed, the PLC returns to normal automatic operation. OCSD Reclamation Plant 1 P a g e 1 3-1 Chapter 3 CEMS Routine Operation Procedures Date: September 2014 Revision: 3 MAINT REQ switch — The maintenance request switch sends a signal to the PLC that the analyzer data is invalid due to maintenance or when a manual calibration is performed. LOCAL/ PROBE calibration switch —The local calibration / probe calibration switch allows the operator to perform a local calibration, injecting calibration gases directly into the analyzer and bypassing the probe. Local calibration is used in conjunction with the MAINT REQ switches. Pressure gauge PG2, PG3 —The pressure gauge indicates the current sample gas pressure at the cooler outlet. Pressure readings should be greater than 2 psig. Sample flow rotameter RMI, RM5 — The flow rotameter indicates the sample flow rate at the pump outlet. Sample flow rate should be 4-5 liters/minute. Back pressure regulator BPR1, BPR2 — Total flow rate is adjusted using this knob. Adjust the back pressure regulator to maintain a flow rate of 4-5 liters/minute at RM1, RM5. Analyzer flow rotameters RM2, RM3, RM6 — Sample gas flow for the analyzer is indicated and controlled by the flow rotameter. Adjust analyzer flow rotameter to provide the required labeled flow rate. Sample flow rate to each analyzer should be approximately 1.5 liters/minute. Additional gauges are located on the separately mounted cabinet panels and include the following: Pressure gauge PGI — The pressure gauge and associated switch (PSI) is used to monitor the instrument air supply pressure. The switch provides a signal to the PLC when pressure falls below the set point. Pressure readings should be greater than 80 psig. The setpoint for the pressure switch is 60 psi. Calibration gas flow rotameter RM4, RM7 — A flow rotameter indicates flow rate at the calibration gas outlet to the probe. The calibration gas flow rate should be set to 4-5 liters/minute. Vacuum gauge VGI, VG2 — This vacuum gauge provides an indication of the condition of upstream components. A high vacuum reading can indicate a blockage or restriction in the probe or sample line. Normal pressure readings should be less than 10" Hg. Filter regulator FRI —The instrument air filter regulator removes particulate matter. The filter regulator also controls air pressure required for probe purge procedures. The regulator reduces the air supply pressure to 80 psig. 3.5 Initial Startup The following procedure was performed during initial start-up of the CEMS or after a lengthy shutdown period. Page 1 3-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3.5.1 Normal System Sampling Flow Verification 1. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel to the up position or use the OIT Panel menu controls. 2. Verify total sample pressure gauge (PG2, PG3) reads 0 psig. 3. Verify instrument air pressure switch (PS1) is set to 60 psig. 4. Verify vacuum gauge (VG1, VG2) reads 0" Hg. 5. Place system in automatic operating mode by toggling the MAINT REQ switch on the CEMS front panel to the down position. 6. Adjust the back pressure regulator (BPR1, BPR2) to allow total flow of 4 liters/minute. 7. Adjust each analyzer flow rotameter to provide the required labeled flow rate (approximately 1.5 liters/minute). 8. Verify total sample flow rotameter (RM1, RMS) is between 4 -5 liters/minute. 9. Verify that vacuum gauge (VG1, VG2) indicates less than 5.0" Hg. 10. Perform leak check of system. Manually flow NOx span gas (daily calibration gas). Verify 02 analyzer is reading <0.1 % 02. If in -leakage is found, check all Swagelok fittings with leak detection solution (SNOOP or similar). System sampling has now been verified and the CEMS should operate automatically. 3.6 Shutdown and Storage If possible the CEMS and DAHS should not be taken off-line at any time, whether a process shutdown is long-term or short-term. Temporary power might be needed to the CEMS and DAHS during a plant or process shutdown. If the CEMS requires a shutdown and storage period use the following guidelines to ensure system integrity upon re -start. Short Term Storage (one week or less): 1. Turn off the analyzers. 2. Turn off the printer. 3. Get advice from the local regulatory agency on whether the PLC or DAHS can be turned off during a short or long-term shutdown. Several agencies require that the data acquisition system remain in operation at all times. If shutting down the DAHS is allowed by the agency, ensure that the database has been backed up. Shut down the DAHS software per manufacturers' procedures. Turn off power to the computer. OCSD Reclamation Plant 1 P a g e 1 3-3 Chapter 3 CEMS Routine Operation Procedures Date: September 2014 Revision: 3 Note that the PLC has a rechargeable battery. If the battery is not kept charged the PLC may lose its programming. A method should be put in place to provide temporary power to the PLC to recharge the battery. If the PLC or DAHS is to remain in operation then a temporary power source will need to be provided for these components. 4. Turn off circuit breakers in service panel keeping in mind the notes from Step 3. 5. Turn off all power supplied to the monitor enclosure. Long Term Storage (greater than a week): 1. Turn off the analyzers. 2. Turn off the printer. 3. Get advice from the local regulatory agency on whether the PLC or DAHS can be turned off during a short or long-term shutdown. Several agencies require that the data acquisition system remain in operation at all times. If shutting down the DAHS is allowed by the agency, ensure that the database has been backed up. Shut down the DAHS software per manufacturers' procedures. Turn off power to the computer. Note that the PLC has a rechargeable battery. If the battery is not kept charged the PLC may lose its programming. A method should be put in place to provide temporary power to the PLC to recharge the battery. If the PLC or DAHS is to remain in operation then a temporary power source will need to be provided for these components. 4. Turn off circuit breakers in service panel keeping in mind the notes from Step 3. 5. Turn off all power supplied to the monitor enclosure. 6. Plug any open bulkhead fittings including input to desiccant tubes. Remove plugs before turning on analyzers. 7. Turn off calibration gas bottle regulators. 8. Close doors tightly (lock). 9. Turn off instrument air supply to monitor enclosure. 10. Ensure all drain traps are empty. 3.7 Routine Operation The CEMS is designed to operate automatically with little operator attention. However, to assure optimal performance, follow the maintenance schedule in Chapter 8 and the routine operation procedures described below. Perform the following procedures at least once a week to ensure accurate and reliable measurement. 1. Check flow rate of sample flow rotameter (RM1, RM5) and analyzer flow rotameters (RM2, RM3, RM6). Verify mid -scale readings, adjust if necessary. Large variations from required settings indicate a need for maintenance. 2. Check sample pressure (PG2, PG3). Verify pressure gauge reads >2 psig. Large variations from the required settings indicate a need for maintenance. P a t, 1 3-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3. Check sample (probe) vacuum (VG1, VG2). The sample vacuum is not adjustable and is only an indication of the condition of upstream components. As the vacuum reads higher, that is an indication of probe or sample line restriction; it should be checked. 4. Verify that the sample conditioning unit (GC1, GC2) is operating properly at correct temperature (2°C). 3.8 Probe Purge During a probe purge cycle (probe blowback), clean, dry, instrument air is injected back through the probe. The probe purge cycle is controlled by the PLC program and is typically set to be performed once a day for durations of up to 60 seconds. The operator can adjust the number of purges per day and the duration of the purge cycle. 3.9 CEMS Calibrations Calibration tests are conducted each day as a part of the quality assurance program for CEMS equipment in accordance with state and federal regulations. Daily calibrations are required each day that the process operates. Tests are run for zero gas and span (high level) gas for each analyzer. 3.9.1 Automatic Calibrations Analyzer calibration is performed automatically by the PLC once every 24 hours. The "autocal" time is specified in the calibration sequence, which can be viewed from the DAHS and adjusted when needed. When the controller starts the automatic calibration sequence, the automatic sampling sequence is suspended and reset. Data outputs from the PLC are held at the last valid reading until the calibration process is complete. Certified calibration gases are routed up through the sample line to the probe and back down the normal extraction gas sample path to the analyzers. Although each analyzer may be calibrated individually, the normal automatic calibration performed by the CEMS calibrates all analyzers simultaneously. The gas analyzers automatic calibration, provided by the PLC's program, is divided into several sequential events. During calibration, the PLC energizes solenoid valves to allow calibration gas to flow to the sample probe and on to the instruments. The time intervals for purging and flowing of calibration gases can be altered to match the length of the sample line. Calibration Gas 1 flows for a preset time interval. Then the PLC energizes Calibration Gas 2 and so forth until all appropriate gas bottles have been selected. The calibration gas injection phase is typically set for five minutes to allow time for the analyzer readings to stabilize. The calibration value is the final minute of data read in this injection phase. In the final phases of the calibration sequence the sample line is purged of calibration gas (10 sec to 1 minute, adjustable). A settle time phase (one minute, adjustable) is initiated to allow the system to return to a steady state of normal flue gas readings before data collection is resumed. Upon completion of the calibration sequence the PLC resets the automatic calibration sequence and resumes normal automatic sampling. OCSD Reclamation Plant 1 P a g e 1 3-5 Date: September 2014 Chapter 3 CEMS Routine Operation Procedures Revision: 3 A failed calibration is indicated by the DAHS whenever excessive drift in any analyzer is detected. Whenever a calibration has failed, troubleshooting procedures are initiated immediately. Per regulatory compliance specifications, data is considered invalid and the affected analyzer out -of -control until corrective actions have been completed and a successful re -calibration performed. Technicians can use the front panel switches to manually initiate a calibration cycle at any time. When a manual calibration is initiated the PLC will utilize the sequence phases programmed for the automatic calibration. A manual calibration check is performed after any maintenance has been completed to demonstrate the system is working within required specifications. A calibration is also performed as a general system check prior to any required periodic test such as a quarterly linearity or Cylinder Gas Audit (CGA) or an annual Relative Accuracy Test Audit (RATA). 3.9.2 Post Maintenance Calibration and Leak Check To check the system out after any maintenance activities, put the system into maintenance mode by placing the MAINT REQ switch into the Up position or use the menu controls on the OIT panel. Record the system pressure (PG2, PG3) that is located next to the flow meters. Then flip the LOCAL CAL / PROBE CAL switch to the LOCAL position. Manually flow zero gas and while flowing, use the regulator to adjust the sample pressure to exactly what the normal sampling mode pressure had been. Adjust the zero and spans on all of the analyzers and shut off all gases. Return the LOCAL CAL / PROBE CAL switch to the PROBE (normal sampling) position. Manually flow calibration gas again through the whole system and check that the readings are close to the same. Any significant difference in the readings shows that the system is leaking in ambient air or calibration gas into the system. If leaking, check all fittings and calibration gas solenoid valves and repeat the above procedure. Place the system back into normal sample mode by placing the MAINT REQ switch in the OFF or down position or use the menu controls on the OIT panel. P a g e 1 3-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 4 Data Recording and Reporting 4 Data Recording and Reporting 4.1 Data Acquisition System The Data Acquisition and Handling System (DAHS) provides automated data monitoring and management capabilities to the CEMS. The DAHS facilitates all of the data reporting requirements necessary to establish compliance with EPA and state operating permit emission limits. The CEMS uses a Programmable Logic Controller (PLC) for system control and data gathering. The PLC transmits data from the analyzers to the DAHS. The DAHS polls the PLC for data to generate and store one (1) minute and (15) minute averages. Analog signals of emission parameters are converted by the DAHS into emission measurement values in engineering units. After conversion of the signals, pollutant parameter values are calculated to the measurement units required for reporting per the facility's air permit and applicable regulatory rule. Depending on required report format, reporting units may be expressed as calculated values or raw engineering units. The DAHS will indicate any occurrence of specification limit exceedances (calibration failure, excess emissions episodes) or CEM operational problems (system fault alarms). In the DAHS, necessary reports are generated in the required format for submittal to the applicable regulatory agencies. Alarm reports are generated by the DAHS to call operator attention to excess emissions and system problems. Alarms and messages are triggered by analog and status signals to the DAHS and, in some cases, by operator entry via the PC keyboard. The DAHS records an alarm message at the time of the alarm to provide a real-time mechanism for alerting technicians to excess emissions and monitoring system problems. When alarm messages are received, appropriate technicians are notified and troubleshooting, maintenance and corrective actions are initiated. The alarm message provides for automated and also manually entered documentation of the CEM or process operating status during alarm conditions. Data compiled by the DAHS include analyzer values, hourly averages, excess emissions, calibration data, alarm messages, reason codes, corrective action codes, and process data. The DAHS generates several reports which serve as the primary basis and substance of the emission reports required under EPA and state regulations. In addition, a central CEM record file is kept at the facility. The file contains QAP check forms, audit results, corrective action forms, and calibration gas certificates of analysis. This central file also serves as an archive for all CEM records including maintenance logbooks, daily data summaries, maintenance request forms, fuel analysis reports, quarter audit and annual RATA reports, and fuel flowmeter accuracy results (as applicable). OCSD Reclamation Plant 1 P a g e 1 4-1 Date: September 2014 Chapter 4 Data Recording and Reporting Revision: 3 Maintenance personnel maintain the log and enter descriptions of preventive and corrective actions performed on the monitoring system components. This record is also used to document the use of spare parts. A periodic review of the CEMS maintenance log provides a guide to possible problem trends with the CEM system and input as to the needs of the spare parts inventory. Note: In accordance with EPA requirements the DAHS is to remain in standard time. Do not adjust the DAHS clock to daylight savings time. 4.2 SCAQMD Valid Data Requirements The CEMS will be operated and data recorded during all periods of operation of the affected source including periods of start-up, shutdown, malfunction or emergency conditions, except for CEMS breakdowns and repairs. Calibration data shall be recorded during zero and span calibration checks, and zero and span adjustments. A zero value data point is a data point gathered while the source is not operating and is within 5% of the span range from zero value. All CEMS, at a minimum, shall generate and record data points once for each successive 15-minute period on the hour and at equally spaced intervals thereafter. Each CEMS will be capable of completing a minimum of one cycle of operation (sampling, analyzing, and data recording) for each successive 15- minute interval. Raw data will be gathered from the monitors at equally spaced intervals. The facility will specify, within the test report for a Relative Accuracy Test Audit (RATA) of a CEMS, the frequency of data gathering in a 15-minute interval. This data gathering frequency shall remain the same throughout the period following a RATA until a subsequent RATA is conducted with a different specified frequency. The specified frequency shall be the frequency for data gathering to constitute continuous measurement. All valid raw data points gathered from the monitors for a 15-minute interval will be used to compute a 15-minute average emissions data point. If only one valid data point is gathered within a 15-minute interval, that data point will be used as the 15-minute average emission data point. No invalid data points may be used to compute the 1-minute average emission data point. A valid 15-minute average emission data point must be further based on a minimum of one valid raw data point. All NOx concentration, volumetric flow, and NOx emission rate data will be reduced to 1-hour averages. Valid hour averages will be equally computed based on four 15-minute average emission points equally spaced over each 1 hour period, commencing at 12:00 am, except for a maximum of four 1-hour maintenance periods in each day during which CEMS maintenance activities such as calibration, quality assurance, maintenance, or CEMS repair is conducted. During these 1-hour maintenance periods a valid hour average shall consist of at least two valid 15-minute average emission data points. A 1-hour maintenance period is defined when the operation of the CEMS is interrupted for CEMS maintenance activities at any time during any 1-hour period, and that period shall count towards the four 1-hour maintenance periods allowed regardless of the number of data points gathered. The CEMS shall be kept operational at all times unless the CEMS must be turned off for CEMS maintenance. P a g e 1 4-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 4 Data Recording and Reporting 4.3 Electronic Reporting The function of the Remote Terminal Unit required under RECLAIM Rule is to collect data daily from the DAHS, generate data files, and transmit the data electronically to the SCAQMD Central Station. Each day the RTU is responsible for sending a data package to the Central Station. The packet includes NOx Ib/hr data, valid data status bit, calibration status bit, off-line status bit, alternate status bit, and an out -of -control status bit. In order to produce the daily data package the RTU polls the DAHS and performs calculations on the polled data. In any of the NOx Ib/hr data received from the DAHS is missing or invalid, it is necessary to fill in the missing data using the missing data substitution rules of RECLAIM Rule. The data package transmission, via a modem line, uses the following conventions: 1. Up to four attempts are made to reach the SCAQMD, and if unsuccessful, retires are made every 15 minutes. 2. Xmodem protocol is used to send the data package to the SCAQMD host server, and a custom protocol is used to receive the response packet. 3. The response packet is checked, and if errors are detected, retransmission is attempted. 4. A communications log is kept which archives daily RECLAIM data packets and response packets, as well as operations and error messages as needed. If the polling is unsuccessful all of the hourly data in that period is considered to be missing. The NOx lb/day and status flags are computed, archived, and sent to the Central Station. The program waits until the next day to repeat the process. A monthly emissions report is also required within fifteen calendar days of the close of each month. A quarterly database reconciliation report (DRR) is also required. The DRRs are required in two steps. 1. Quarters 1 thru 3 are required within 30 calendar days of the close of each quarter. 2. Quarter 4 is required within 60 calendar days of the close of 4t" quarter. A DRR will also be required if QA/QC activities cause changes to emissions data previously submitted via the RTU. The monthly DRR is required within 15 days of the close of the month. OCSD Reclamation Plant 1 P a g e 1 4-3 Chapter 4 Data Recording and Reporting Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 4-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities 5 Quality Control Activities 5.1 Introduction Quality Control (QC) is the procedures, policies, and corrective actions necessary to ensure product quality. QC procedures are routine activities. These activities include but are not limited to daily calibrations and routine maintenance. Quality control activities range from the correct installation of the CEM system to proper data handling procedures. Facility technicians will strive to keep the CEM systems in proper operation at a minimum of 95% of facility operating time. Note: The facility has chosen to comply with 40 CFR 60 performance specifications for on -going QA/QC purposes. Refer to the ST-220 CEMS Application Form under separate cover. 5.2 Calibration Audit Gases Calibration gases are used to verify the accuracy of the gas analyzers. Daily calibration gases are used to verify that the instruments are within the allowable error limits for a two -point (zero, mid span, or high span) audit on a daily basis. Quarterly calibration gases are used to verify that the instruments are within the allowable limits for a two point calibration (low and mid) for Part 60 Appendix F. All gases used for daily calibrations must be certified with EPA Protocol standards. EPA Protocol gases must be vendor -certified to be within 1.0 percent accuracy (Protocol 1, sometimes referred to as RATA class) of the concentration specified on the cylinder label (tag value), using the uncertainty calculation procedure in section 2.1.8 of the "EPA Traceability Protocol for Assay and Certification of Gaseous Calibration Standards," September 1997, EPA-600/R-97/121. If a 1.0 percent accuracy gas is not available in the required percent of span range, a 2.0 percent (Protocol 2) certified gas may be use. Alternately, zero air material may be used for the zero calibration level. Zero air material (used in daily calibrations) is defined in 40 CFR 72.2 as: 1. A calibration gas certified by the gas vendor not to contain concentrations of S02, NOx, or THCs above 0.1 ppm, a CO concentration above 1 ppm, or a CO2 concentration above 400 ppm. 2. Ambient air conditioned and purified by a CEMS for which the CEMS manufacturer or vendor certifies that the CEMS model produces conditioned gases that does not contain concentrations of S02, NOx, or THCs above 0.1 ppm, a CO concentration above 1 ppm, or a CO2 concentration above 400 ppm. 3. A multi -component mixture certified by the supplier of the mixture that the concentration of the component being zeroed is less than or equal to the applicable specified in condition 1 above and that the mixture's other components do not interfere with the CEMS readings. OCSD Reclamation Plant 1 P a g e 1 5-1 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 The maximum certification shelf life for single concentration calibration and audit gases is 36 months. For combined concentrations of gases (such as NOx and CO in the same bottle) the maximum certification shelf life is equal to that of its most briefly certifiable component. If a certified gas is to be used after the certification period has ended, it must be re -certified. A gas standard may be re -certified if the gas pressure remaining in the cylinder is greater than 3.4 megapascals (500 psig). Facility personnel will maintain calibration gas bottle certificate records for a minimum of three years. The gas cylinders are 2000 psig and must be changed at 150 psig to maintain correct gas concentrations. Cylinder regulators are set to between 15 and 20 psig. Calibration gases need to be reordered when the bottle pressure drops to 1000 psig. Normal daily calibrations will consume about 100 psig per week. Under normal usage rates, calibration cylinders should last more than three months. Any manual calibrations in addition to the required daily calibration will also increase gas consumption. Check gas cylinder pressures on a daily basis. There must be sufficient gas in each cylinder to complete the calibration. The instrument could fail the calibration if the gas runs out during the calibration cycle. Calibration gas can be lost if the cylinder pressure is set too high (lifting the seat on the normally closed solenoid valve that controls gas flow), through leaking fittings, and through a leaking solenoid valve. Brass regulators should be used only on cylinders containing CO2 or N2. Stainless steel regulators must be used on cylinders containing NOx and 5O2. The cylinders will contain a known concentration of a single gas such as N2 (used for zero or low span calibration), or blended gases such as CO2, NOx, 5O2, and N2 (used for high span calibration). Refer to the manufacturer's certification sheet provided with each cylinder for the gas concentration, cylinder certification number, and Protocol statement. Even though the cylinders usually have a tag listing the gas concentrations, always use the values on the certification sheet for entry into the DAHS. Also, record cylinder changes, gas concentrations, expiration dates, and certification numbers in the CEMS maintenance log. Keep a copy of the certification sheet as part of the CEMS records. Even EPA Protocol gas cylinders have been known to be in error. If an analyzer shows excessive drift after changing a cylinder, check the analyzer with the cylinder that was replaced, or another cylinder that is known to be accurate. Ensure the new gas values were entered correctly in the DAHS. If a cylinder is suspect, return it to the supplier or have it re -certified at an independent testing lab. 5.2.1 Safety Procedures for High Pressure Gas Cylinders 1. Avoid rough handling of cylinders. Do not drop or allow cylinders to strike each other. 2. The cylinders should always be secured in an approved rack system whenever the bottles are not being used. 3. Whenever possible, store cylinders in a dry enclosure to protect them from extremes of weather and ground moisture. Do not subject cylinders to temperatures higher than 125°F. Storage of calibration gas bottles requires a secure and safe installation as defined by federal and state regulations. 4. Do not allow any part of the cylinder to come in contact with an open flame. Do not allow an arc from an electric arc welder to strike any part of the gas cylinder. 5. Do not remove the valve protection cap until the cylinder has been secured and is ready for use. Do not tamper with any part of the cylinder valve. P a g e 1 5-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities 6. Use a hand -truck to move cylinders, even for a short distance. Do not drag, roll or slide cylinders. 7. Do not place a cylinder where it may become part of an electric circuit. 8. Per the EPA, a compressed gas calibration standard should not be used when its gas pressure is below 1.03 megapascals (150 psig). NIST has found that some gas mixtures have exhibited a concentration change when the cylinder pressure has fallen below this value. 9. Do not store full and empty cylinders together. 10. Do not tamper with any part of the cylinder valve. 5.2.2 Calibration Gas Cylinder Change Out To ensure successful daily calibrations of the CEMS analyzers, it is critical that the calibration gases be checked daily and replaced when low. Also periodically check expiration dates posted on the bottle certificate. Do not use calibration gases that have passed their expiration dates. Always order new calibration gas bottles well before needed. The lead time for ordering and having bottles shipped to the plant can be several weeks. Using a gas cylinder whose contents are too low causes the gas certification to be invalid, thereby invalidating the calibration. The EPA specifies that a bottle should be changed out whenever the bottle pressure drops below 150 psig. It's recommended that the bottle be changed out whenever the pressure drops between 150 and 200 psig. Laboratory tests have indicated that a concentration shift away from the certified value can occur when the bottle pressure drops below 150 psig. Use the following procedure as a general guide for replacing gas cylinder bottles. 1. Turn off the regulator for that cylinder and close the valve. Uncouple the hose from the cylinder, making sure there are no leaks from the cylinder. 2. Transport the empty cylinder to the designated pickup area for shipment back to the vendor. Be sure to replace the chain on the cylinder rack when done. Tear off the "In Service" segment of the stock tag, leaving the "Empty" segment attached. 3. Select a new cylinder from the full racks. Ensure that the new bottle is within the correct percent of span specification required for the analyzer and type of test (daily calibration or quarterly audit). 4. Install the new cylinder making sure the strap is secured around the cylinder. When connecting cylinders, be sure not to over -tighten and flatten the white seal inside the regulator connection. If this is damaged, replace it. Check for leaks on all connections using soap solution. Tear off the "Full" segment of the stock tag, leaving the "In Service" and "Empty" segments attached. 5. Enter the new cylinder value into the DAHS and save the change. Also enter the new value into the analyzer using the analyzer's front panel control menu. 6. Put the system into maintenance request mode and manually flow gas to the analyzer to ensure that the sampling system is processing the new cylinder. Re -zero and re -span the analyzer at this time if needed. Remove the system from maintenance request mode. 7. Perform a full, hands -off calibration in accordance with the regulations and check the results. 8. Check the cylinder out of stock so that proper stocking levels can be maintained. 9. Make an entry in the CEMS maintenance log book that the cylinder was changed, recording the old cylinder number and values and the new cylinder number and values. Note in the log book that a passing calibration was performed with the new bottle. OCSD Reclamation Plant 1 P a g e 1 5-3 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 5.3 Daily Calibration Error Check A two -point calibration error test of each analyzer is performed automatically once during each unit operating day. The CEMS include capabilities for both manual and automatic calibration of the analyzers. The automatic calibration timer of the CEMS controller is set to perform a calibration of each analyzer every 24 hours. As allowed under SCAQME Rule 218.1, on days the process is not operating the automatic calibration will be turned off in order to conserve calibration gas. Automatic calibrations will be turned back on again a few days/hours before the process is due to operate. Automatic calibrations will be initiated on all process operating days. During the system calibration, the responses of the individual analyzers are recorded by the DAHS. In addition, the controller is programmed to initiate a calibration shortly after (typically one hour but can be adjusted) the process comes on-line after a period of process shutdown. A technician will check the DAHS calibration drift report daily to ensure that the recorded zero and span drift values are passing required specifications. If the values are failed, the technician will perform basic troubleshooting routines (check calibration gas bottles and connections, look for alarm messages) and perform a manual calibration. If the calibration problem persists and the technicians cannot resolve the issue, a CEMS service representative will be called to service or troubleshoot the instrument(s). CEMTEK Environmental contact information is located in the Preface to this document. 5.3.1 Conducting the Daily Calibration Error Test The two -point calibration error test calculates the calibration error for two gas concentrations (SCAQMD Rule 218.1). These gas concentrations are (1) zero to 20 percent of span (zero -level) and (2) 80 to 100 percent of span (high- or span -level). Calibration gas concentration ranges for daily calibration error tests are shown in the following table(s). Calibration gases must be EPA Protocol certified. Table 5-1: Daily Calibration Gas Specifications Page 1 5-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities Stack CO Analyzer • Measurement Range = 0-80 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 64 — 80 ppm Measurement Range = 0-760 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 —100 ppm Stack NOx Analyzer Gas Concentration Measurement Range = 0-35 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 28 — 35 ppm Measurement Range = 0-100 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 —100 ppm Measurement Range = 0-100 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 — 100 ppm Refer to the CEMS engineering drawing set specification (SP) page for further information on calibration gas bottle mixtures used in this configuration. The CEMS drawings are located in the CEMS Operation and Maintenance manual. Important: Do not use gas cylinders if the pressure has fallen below 150 psig. During calibration, the system controller flows calibration gases to the probe. The analyzers are challenged once with each of the two calibration gases. Each gas flows for approximately 10 minutes. The monitor response is recorded by the DAHS. Do not make manual adjustments to the monitor settings until after taking measurements at both zero and high concentration levels for that day. OCSD Reclamation Plant 1 P a g e 1 5-5 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 The DAHS compares the actual analyzer reading with the expected value of the calibration gas. If the analyzer drift exceeds the specification limits, the failure is "flagged" on the calibration report. The calibration error for each monitor is computed by the DAHS from the test results for each concentration level as follows: Daily Drift for Pollutants 40 CFR 60, Appendix e, PS-2, PS-414A CE = Calibration error as a percentage of instrument span R—A R = Zero or high-level calibration gas value in CE = x 100 ppm S A = Actual monitor response to calibration gas in ppm S = Span of the instrument The calibration error for 02 monitor is computed by the DAHS from the test results for each concentration level as follows: Daily Drift for Diluents 40 CFR 60, Appendix 8, PS-3 CE = Calibration error as a percentage of 02 For alternate criteria use R = Zero or high-level calibration gas value in CE R — A percent (%) A = Actual monitor response to calibration gas in percent (%) 5.3.2 Additional Calibration Error Tests and Adjustments Additional calibration error tests are performed whenever a daily calibration error test has failed; whenever a monitoring system is returned to service after repair or corrective maintenance, or after making certain calibration adjustments. Except for routine calibration adjustments, data from the monitor are considered invalid until successful completion of a calibration error test. Routine calibration adjustments are permitted after any successful calibration error test. These routine adjustments can be done to bring monitor readings as close as possible to the calibration -gas reference values. An additional calibration error test is then required following routine calibration adjustments when the monitor's calibration has been physically adjusted to verify that the adjustments have been done correctly. Additional calibration error tests are not required if the routine calibration adjustments are made automatically by the DAHS by means of a mathematical algorithm programmed into the software. P a g e 1 5-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities Additional (non -routine) calibration adjustments of a monitor are permitted before (but not during) linearity checks and RATAs. A calibration check, either the pre-programmed auto -calibration or a manual calibration initiated by a technician, will be performed prior to conducting any other QA audit (linearity, RATA). This is to ensure that the analyzers are in good general working condition before performing the audit. 5.3.3 Re -calibration Limits Adjustments to the calibration should be performed, at a minimum, whenever the daily calibration error exceeds the criteria specified in 40 CFR 60, Appendix B Performance Specifications (warning level). The two -point calibration error test is then repeated after adjustments. The recommended recalibration criteria for the NOx concentration monitor is CE >2.5% of span. For the Oz monitor, the recommended recalibration criterion is I R — Al >0.5% 02. For CO the recommended recalibration criterion is CE > 5% of span (40 CFR 60, Performance Specification 4/4A). These performance specification limits serve as a warning or maintenance limit that the monitor may be reaching the out -of -control limits. When the maintenance limit is exceeded facility technicians will need to take steps to troubleshoot and bring the calibration values back under the PS limit to ensure the monitor doesn't go out -of -control. 5.3.4 Out -of -Control Limits Part 60 Appendix F has a two part out -of -control specification. Per EPA guidelines the affected analyzer at a minimum is to be recalibrated when the %drift error is 2 times the performance specification to avoid exceeding either of the out -of -control limits noted below. An out -of -control period occurs when the daily calibration drift (zero or span) exceeds twice the applicable specification for five consecutive days. If the daily calibration drift exceeds four times the applicable Performance Specification drift limits in a single day the CEMS is considered out -of -control. The out -of -control period begins with the hour of completion of the fifth, consecutive, daily calibration drift check when the CD is in excess of two times the Performance Specification limit. Or, the out -of - control period begins with the hour of completion of the daily calibration drift check preceding the daily CD check that resulted in a CD in excess of four times the Performance Specification. The out -of -control period ends with the completion of a passing calibration drift being within the corresponding CD limit of either two times or four times the Performance Specification limit. Whenever a failed calibration, corrective action, and a successful re -calibration occur in the same hour, the system will not be considered to be out -of -control if two or more valid data points from that hour were recorded. During the period the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. OCSD Reclamation Plant 1 P a g e 1 5-7 Chapter 5 Quality Control Activities Date: September 2014 Revision: 3 The DAHS records the calibration error test results and displays the status (pass or fail) on the calibration report if the re -calibration (or out -of -control) criteria are exceeded. Re -calibration or corrective action is taken when the failure is identified. Table 5-2: Excessive Calibration Error Criteria — Part 60 CD Specification Excessive CD Excessive CD Analyzer Maintenance Level 5 Consecutive Days (2 X PS) 24 Hr. Criteria (4 X PS) or Warning Level Analyzer Out -of -Control Analyzer Out -of -Control (Part 60 Appendix F) (Part 60 Appendix F) CO 5.0% span error (Part 60 PS-4/4A) 10.0% span error 20.0% span error NOx 2.5% span error 5.0% span error 10.0% span error (Part 60 PS-2) 02 0.5% 02 difference 1.0% 02 difference 2.0% 02 difference (Part 60 PS-3) During the period the CEMS is out -of -control; the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. The out -of -control period begins with the hour of the failed calibration error test and ends with the hour of the next satisfactory calibration error test after corrective action. Whenever a failed calibration, corrective action, and a successful re -calibration occur in the same hour, the system will not be considered to be out -of -control if two or more valid data points from that hour were recorded. P a g e 1 5-8 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities 6 Quality Assurance Activities 6.1 Introduction Quality Assurance (QA) is a series of checks performed to ensure the QC procedures are functioning properly. The activities include but are not limited to quarterly and annual audits. 6.2 Quarterly Assessments The following assessments will be performed during each calendar quarter that the unit combusts fuel. This requirement is in effect the calendar quarter following the calendar quarter in which the monitor or CEMS is certified. 6.3 Cylinder Gas Audit -Part 60 The Cylinder Gas Audit (CGA) is performed for each Stack NOx, CO, and 02 analyzer at least once during each unit operating quarter based on the requirements of 40 CFR 60, Appendix F. If applicable, the CGA is performed on both the low and high ranges. CGAs are conducted in three consecutive quarters. During the fourth quarter, the accuracy of the analyzer is evaluated by conducting a Relative Accuracy Test Audit. Use separate calibration gas cylinders for each concentration during the audit. Conduct the CGA no less than two months apart. If possible given the plant operating schedule, the CGA is conducted during process on-line conditions. If the process operating schedule is such that an on-line CGA cannot be performed before the end of the reporting quarter then a process off-line CGA will be conducted. The CGA is exempt in quarters with zero operating time. 6.3.1 Cylinder Gas Audit Procedure A CGA test can typically be triggered through the DAHS controls. The PLC programming will control calibration gas valve(s) and timing sequencing for an automated test of each analyzer. The DAHS will perform all required calculations and provide a CGA report detailing test results. The technician will need to check that the correct calibration gases have been connected to the assigned regulators. Separate calibration gas cylinders are used for the two required concentration levels during the audit. Three non-consecutive runs at each concentration level are performed. The calibration gases are introduced at the probe interface box and transported through the CEMS sampling system (normal sampling flow path). Refer to the CEMS Engineering drawing SP (specification) page (located in the CEMS Operation and Maintenance manual) for information on calibration gases specified for this application and the regulator to be used for the CGA bottles. The following specifies the Part 60 requirement for CGA calibration gases. OCSD Reclamation Plant 1 P a g e 1 6-1 Chapter 6 Quality Assurance Activities Date: September 2014 Revision: 3 The calibration gases required for the diluent (02) are actual concentration values and not based on percent of range. Audit Point Pollutant Monitors Oz % of span % by volume Low level 20-30% of span 4-6% by volume Mid Level 50-60% of span 8-12% by volume The following summarizes the required calibration gas ranges Table 6-1: CGA Calibration Gas Specifications — Part 60 Stack NOx Analyzer Gas Concentration Measurement Range = 0-35 ppm Audit Point 1: Low (20 to 30% of span) 7 — 10.5 ppm Audit Point 2: Mid (50 to 60% of span) 17.5 — 21 ppm Measurement Range = 0-100 ppm Audit Point 1: Low (20 to 30% of span) 20 — 30 ppm Audit Point 2: Mid (50 to 60% of span) 50 — 60 ppm CO Analyzer Measurement Range = 0-80 ppm Audit Point 1: Low (20 to 30% of span) 16 — 24 ppm Audit Point 2: Mid (50 to 60% of span) 40 — 48 ppm Measurement Range = 0-760 ppm Audit Point 1: Low (20 to 30% of span) 152 — 228 ppm Audit Point 2: Mid (50 to 60% of span) 380 — 456 ppm Important: All calibration gases used for CGA testing must be EPA Protocol gases. Page 1 6-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities Important: Do not use gas cylinders if the pressure has fallen below 150 psig. The accuracy values for each concentration should not exceed 15% as calculated in the following equation or 5 ppm difference: Cylinder Gas Audit Accuracy 40 CFR 60, Appendix F, Section 6.3 A = Percent accuracy of the CEM Cn, = The average monitor response to the C Ca specific audit gas (high or low) in units of A= x 100 C a concentration Ca = Certified value of audit gas (value according to EPA Protocol certification) in units of concentration 6.3.2 Out -of -Control Period An out -of -control period occurs when the CGA at any of the two concentrations exceeds the applicable specifications (>15% error or 5 ppm difference). The out -of -control period begins with the hour of the failed CGA and ends with the hour of a satisfactory CGA following the corrective action. During the time the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. 6.4 Annual Relative Accuracy Test Audit Perform the following assessments annually for NOx, 02 and CO. The tests to be completed within 12 months of the end of the calendar quarter in which the CEMS was last tested for certification/recertification purposes. An independent testing contractor will conduct these RATAs. The Reference Test Method for the RATAs will be SCAQMD Method 100.1 for gas analyzers and SCAQMD Methods 1.1, 2.1, 3.1, and 4.1 for volumetric flow as outlined in the District's Source Test Manual (in lieu of Part 60, Appendix A Test Methods). The Relative Accuracy Test Audits for the pollutant and diluent gas analyzers will be conducted simultaneously for each unit (that is, simultaneous testing of each unit's CO, NOx, and 02 monitors). During Relative Accuracy Testing, each unit will operate at its normal level and combusting its primary fuel. Prior to the RATA ensure that all preventive maintenance has been performed on the CEMS equipment. Also perform the quarterly linearity check prior to the RATA to ensure proper linearization of the analyzers. OCSD Reclamation Plant 1 P a g e 1 6-3 Date: September 2014 Chapter 6 Quality Assurance Activities Revision: 3 6.4.1 Sampling Strategies Reference Method traverse points will be selected to ensure acquisition of representative pollutant and diluent sample concentrations, moisture content, temperature, and flue gas rate over the flue cross section. The reference test method that will be utilized in this program is SCAQMD Method 100.1. For mass emissions reporting requirements, SCAQMD Test Methods 1.1 thru 4.1 (moisture/stack flow) will be utilized as additional reference test methods. Before the test, a site assessment is performed to locate sample points for obtaining representative measurements of pollutant concentrations. Checks will be performed to verify the absence of cyclonic flow and gas concentration stratification. These checks will be done in accordance with the SCAQMD's Source Test Manual, Chapter X, Section 13 and SCAQMD Rule 218. This requirement may be waived by the District if cyclonic flow and gas concentration stratification checks have previously been performed (that is performed at initial certification of the CEMS). Each gas monitoring system RATA run will be a minimum of 30 minutes after the readings have stabilized (SCAQMD). For each run of a gas monitoring system RATA, all necessary pollutant and diluent concentration measurements, and moisture measurements (if applicable) will be made within a 60- minute period. Before and after each test run, the entire reference method sampling system will be leak checked by evacuating the system to a minimum of 20 inch Hg vacuum, and plugging for a period of 5 minutes. The resultant loss of vacuum cannot exceed 1 inches Hg during this period. A pre -test linearity check will be performed on each Reference Method analyzer. A zero gas (pure nitrogen), mid span and high span calibration gas will be introduced to each analyzer and its response will be recorded. The Reference Method analyzer linearity is acceptable if the monitor response is within 1% of the analyzer range. A system bias check will be performed on each Reference Method analyzer by transporting the EPA Protocol gases used to zero and mid span (or high span) the analyzers to the sample system as close as practical to the probe inlet. This way the calibration gases will be exposed to the same elements as the sample and the monitor response is recorded. The analyzers responses for each calibration gas must agree within ±5% of instrument range. Changes/repairs are made to the system to compensate for any differences in the analyzer readings. The system bias results will be used for the pretest calibration -drift values. Upon completion of the sample test run a posttest calibration -drift test will be performed. The results of the calibration drift test must be within ±3% or the test run is void; corrective actions will be taken and another test run will be performed in the advent of a failed calibration drift test or failed system bias test. Page 1 6-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities NOx measurements will be performed in the NOx mode of the analyzer. An NO2 to NO converter check will be required if NO2 constitutes 5% or more of the total NOx in the sample stream, or the rule or permit condition requires "NOx" monitoring. The NO2 to NO converter must be at least 90% efficient. The converter will be high temperature (650°C) stainless steel, if no NH3 is present. If NH3 is present, then a low temperature (350°C) Molybdenum catalyst must be used in the converter. This check is done just prior to testing. To correlate properly individual emission data and volumetric flowrate data with the reference method data, the beginning and end of each reference -method test -run (including exact time of day) will be annotated on the chart recorder or other permanent recording device. 6.4.2 Correlation of Data Confirm that the monitoring system and reference -method test results are on a consistent moisture, pressure, temperature, and diluent concentration basis. Response times of the emission monitoring system will be compared with the reference method measurements to ensure comparison of simultaneous measurements. For each RATA test run, the measurements from the monitors are compared against the corresponding reference method values. The paired data is tabulated in a table and relative accuracy results calculated. A minimum of nine sets of paired monitor data and reference -method test data will be performed. More than nine sets of paired data may be collected. All data, including any rejected runs will be reported. Runs may only be rejected due to unusual problems and/or occurrences during testing such as plant process problems, analyzer problems or a failed calibration or system bias check. Otherwise, all runs performed must be included in final results calculations of relative accuracy. 6.4.3 02 Relative Accuracy Test SCAQMD Test Method 100.1, an instrumental test method, will be used proposed as the reference method for this QA/QC program. A portion of the sample stream flows to a paramagnetic or polargraphic analyzer for the determination of 02 concentration. The 02 RATA will be conducted simultaneously with the NOx and CO RATAs. Each sample run will be no less 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas will be sampled at a number of traverse points, which will be determined prior to testing. The differences between the reference -method sample and the 02 monitor's readings will be evaluated from a minimum of nine (9) sets of paired monitor and reference - method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. For SCAQMD reporting purposes, test results are acceptable if the 02 relative accuracy does not exceed 10.0% of the mean value of the RM test data in terms of units of percent volume (semiannual). Alternately, for cases where the mean value of the reference method test data for 02 concentration is less than 5.0 volume percent, the relative accuracy requirement may be met if the following is satisfied. OCSD Reclamation Plant 1 P a g e 1 6-5 Date: September 2014 Chapter 6 Quality Assurance Activities Revision: 3 Idl + Iccl </= 1.0 volume percent where: d = average differences between the 02 concentration and the corresponding reference method test data cc = confidence coefficient 6.4.4 NOx Relative Accuracy Test SCAQMD Test Method 100.1, an instrumental test method, will be used as the reference method for this QA/QC program. This method is an instrumental analyzer procedure. A sample is continuously extracted from the effluent gas stream. A portion of the sample stream is conveyed to an instrumental chemiluminescent analyzer for the determination of NOx concentration. Each sample run will be no less than 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas is sampled at a number of traverse points that will be determined prior to testing. The difference between the reference method sample and the NOx monitor's reading is evaluated from a minimum of nine sets of paired monitor and reference method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. The diluent gas tests will be conducted concurrently with the pollutant gas tests. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. Results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method in units of ppmv. Alternately, for cases where the mean value of the reference method test data is less than 5 ppmv, the NOx concentration relative accuracy may be met if the following is satisfied. Idl + Iccl </= 1.0 ppmv where: d = average differences between the NOx concentration and the corresponding reference method test data cc = confidence coefficient For SCAQMD mass emissions reporting requirements, results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method test data in units of Ib/hr (semiannual). Alternately, for cases where the mean NOx concentration obtained by reference test method is less than or equal to 5.0 ppm, or the mean stack gas velocity obtained by reference test method is less than 15 feet per second, the mass emission rate relative accuracy may be met if the following is satisfied. dj + Iccl </= (c * s * A) * cf 6-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities where: d = average difference between the NOx concentration and the corresponding reference method test data cc = confidence coefficient A = stack cross -sectional area in the plane of measurement C = 1.0 ppm or mean concentration obtained by reference method, whatever is greater S = 2 feet per second or mean stack gas velocity obtained by reference test method, whichever is greater cf = conversion factor to pounds per hour 6.4.5 CO Relative Accuracy A relative accuracy test audit is performed on the CO monitor annually in accordance with SCAQMD Rule 218.1. SCAQMD Test Method 100.1, an instrumental test method, will be used as the reference method for this QA/QC program. A sample is continuously extracted from the effluent gas stream. A portion of the sample stream is conveyed to an ultraviolet (UV), nondispersive infrared (NDIR), or fluorescence analyzer for the determination of CO concentration. Each sample run will be no less than 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas is sampled at a number of traverse points that will be determined prior to testing. The difference between the reference method sample and the CO monitor's reading will be evaluated from a minimum of nine sets of paired monitor and reference method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. The diluent gas tests will be conducted with the pollutant gas tests. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. For SCAQMD Rule 218.1, results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method or, the de-minimus concentration of 2.0 ppm CO, whichever is greater. 6.4.6 Flow Relative Accuracy Test Stack volumetric flow is calculated by the data acquisition system using signal inputs from fuel flowmeters in conjunction with F-factors (calculated for digester gas fuel and EPA default value for natural gas fuel) and used for determining CO and NOx mass emissions. The calculated volumetric flow values will be tested for relative accuracy using reference methods to determine stack flow. SCAQMD Test Methods 1.1 thru 4.1 (moisture/stack flow) will be used as the reference method for this QA/QC program for performing a RATA on flow monitors (or fuel flowmeters used to calculate stack flow). The flow relative accuracy test will be conducted at the normal operating level. The test will be conducted simultaneously with the relative accuracy tests that will be conducted for the CO and NOx monitoring systems. 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A:)e.!n:):)e anljelaJ aqj }! algelda:):)e we sjlnsad •slseq qps a uo pa.!edwo:) aq ll!M sOulpeaj poglaw a:)ua.!a}aj aqj pue sSu!peaj moll ayl •pauiwjalap A:)e.!n:):)e anljela.! aqj pue'pajeln:)le:) si lual:)l33ao:) a:)uap!}uo:) %S6 aqI 'sa3uaaa}}!p asagl woaj -elep Isal pogjaw a:)uaaa}aa pue aoj!uow palled jo slas (6) au!u }o wnwiu!ua e woa} pa;enlena aq ll!M sSu!peaa s,aol!uow Mol} ay} pue aldwes poglaw anaia}ai ay} uaaM}aq saouaiajj!p ayl •Z•Z poglaVq o} Su!pione pajelnuleo se }onp/joe}s pea ui suoljeool ju!od asaaneaj le papio3ai aq II!^^ s}uawwnseaw Ajpolan aql •8ul;sa; aol pasn aq II!m .!a}awouew paulpui ue pue agn;;o}!d adAj-S uy £ :uolslnaa sal;!nl;:)d a:)ueanssd Aj!!en*O 9 .!a;deq:) bTOZ aagwaldag :a;ea Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities Relative Accuracy RA = Relative Accuracy RM = Arithmetic mean of the reference method values d+� �� d _ The absolute value of the mean RA= x100 difference between the reference RM method values and the corresponding CEMS values I cc l = Absolute value of the confidence coefficient 6.4.8 Out -of -Control Period An out -of -control period occurs under any of the following conditions: 1. The relative accuracy of a pollutant concentration monitor or emission rate measurement system exceeds 20%. 2. The relative accuracy of flow monitoring system exceeds 15%. 2. Failure to conduct a relative accuracy test audit by the due date for a semi-annual assessment (annual if incentive program applies). For the relative accuracy test audit, the out -of -control period begins with the hour of completion of the failed RATA and bias test and is over at the end of the hour of a passing RATA and bias test. During the time the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted towards meeting minimum data availability. 6.5 Sampling System Bias Test In accordance with SCAQMD Rule 218.1 (b)(4)(B), a sample system bias test is performed annually on all analyzers prior to the RATA. The sampling system bias test is designed to ensure consistency between local (analyzer direct) and remote (at -the -probe) calibrations. The objective is to prove the integrity of both the sample handling system and the analyzers. The check serves as a leak test of the sampling system. The CEM sampling system bias check is the difference between analyzer responses when calibration gas is injected through the sampling system and direct injection of the same calibration gas into the analyzer. A zero concentration calibration gas will be injected into the CEMS through the calibration line to the valve box and the monitor response value will be recorded. The same procedure will be done for a calibration gas that closely approximates the effluent gas concentration. Both gases will be injected in such a manner that the calibration gas path follows that of the effluent gas from the CEMS valve box to the analyzers. OCSD Reclamation Plant 1 P a g e 1 6-9 Chapter 6 Quality Assurance Activities Date: September 2014 Revision: 3 The same two gases will each be injected directly into the analyzer and the individual analyzer responses will be recorded. From the two sets of injections the system bias will be calculated. The following equation will be utilized. SB = ((P — A)/S) * 100 Where: SB = system bias analyzer response P = analyzer response when the calibration gas is injected at the probe A = analyzer response when the calibration gas is injected at the analyzer S = span of the instrument Results are acceptable if the system bias check is less than or equal to 5%. P a g e 1 6-10 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests 7 Recertification and Diagnostic Tests 7.1 Introduction All maintenance events will trigger the need to perform diagnostic testing and/or recertification events to ensure that the CEMS has been returned to optimum operating condition after the maintenance activity. The immediately following sections describe the types of test events that may be required after completion of certain types of maintenance activities. 7.2 Diagnostic Tests and Recertification Events Diagnostic and recertification tests are those tests required to verify that a CEMS is operating accurately following certain preventive or corrective maintenance procedures. Provided that all required diagnostic tests and recertification tests are successfully completed, valid data collected beginning with the time of completing the required test(s) are considered valid. If a test is failed, then the data collected from the time of completing the preventive or corrective maintenance procedure that triggered the diagnostic test period to the time of the failed diagnostic test is considered invalid. Results of each required diagnostic tests or recertification test event will be entered into the CEMS Maintenance Log. Entries in the Maintenance Log will be reviewed by responsible facility mangers/supervisors to ensure that the entries are complete and that all required tests have been completed. Consistent with the requirements set forth in SCAQMD policy, the facility will recertify the CEMS or any system component, when necessary. Recertification is required whenever a replacement, modification, or change is made to the CEMS or system component (including the DAHS) that significantly affects the system's ability to measure or record mass emissions, or emission concentration. However, changes resulting from routine or normal corrective maintenance or QA activities do not require recertification. Similarly, software modifications in the automated DAHS do not require recertification when the modifications do not affect missing data substitution or calculation formulas. SCAQMD policy specifies that for recertification, the same series of tests that were performed during the initial certification test program must be repeated unless otherwise approved by the District. The following tables list maintenance activities that would require either diagnostic tests orfull recertification. 7.2.1 Diagnostic Tests and Recertification Summary Tables The following tables list maintenance events and outline the appropriate tests to be performed for each event. The tables clarify which types of changes to a monitoring system may "significantly affect the ability of the system to accurately measure or record" emissions or flow rate and therefore require recertification testing or less stringent diagnostic testing. OCSD Reclamation Plant 1 P a g e 1 7-1 Chapter 7 Recertification and Diagnostic Tests Date: September 2014 Revision: 3 The following tables do not address every situation that may arise and is not binding for situations that it does address. Contact the District concerning specific situations, particularly where an event occurs which is not listed in the tables. The tables are divided into two types; Like Replacements only meaning all replacements are for like in all aspects, and Unlike Replacements meaning replacements are of different manufacturer, model or specification. Table 7-1: Like Replacements Only RECLAIM/NON-RECLAIM CEMS quality assessment tests following quality control activities 1: a Gl V �o Q N L +�+ it C C. MEn L 01 Ln M Q Quality Assessment- O ^ �+ O .� E f0 M C ~ r i U '^ Q U T N O ~ u {A Fa M 7 L M •L M w i c Z ai I v Q j, LL Y c O C- Ln Quality Controls u v z W U) a v"�, c°1c Sample System Components Probe replacement X Probe filter replacement X Heated sample line replacement X X X Condenser replacement X X X Sample pump repair/replacement X Sample filter replacement X Hardware/Software Components CEM controller components replacement X DAHS hardware replacement 9 DAHS software reloading X Page 1 7-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Like Replacements Only - Continued Chapter 7 Recertification and Diagnostic Tests a Gl U � — o Q Quality Assessments E '^ a, O E 41 H v E .io i ~ G T u Gl U x u Ln N _ O H vOi N C 3 i •L N w G1 Z C Z N N .V Gl C. E Y �• LL Y V C O CL En Quality Controls U C G U J E Z W N Q N cc Fuel Flow Metering System (as applicable) Primary element replacement 9 Transmitter replacement X NOx Analyzer (as applicable) " NO2 converter replacement X X Photomultiplier tube (PMT) replacement X PMT tube cleaning X Analyzer replacement X X X X X X Pre -certified analyzer (redundant backup) X Analyzer vacuum pump X repair/replacement Analyzer filter replacement X Ozone generator replacement X PC board replacement X Thermo -electric temp. cont. board X Optics cleaning/replacement X Chopper belt/motor replacement X Capillary replacement X OCSD Reclamation Plant 1 P a g e 1 7-3 Chapter 7 Recertification and Diagnostic Tests Like Replacements Only - Continued Date: September 2014 Revision: 3 a Gl U � — o Q Quality Assessments E '^ a, O E 41 H v E .io i ~ G T u Gl U x Z u Ln N _ O H vOi N C 3 i •L N w G1 C Z N N •V Gl C. E Y �• LL Y V C O CL En Quality Controls U C G U J E Z W N Q N cc CO Analyzer (as applicable) io Analyzer replacement X X X X X Pre -certified analyzer (redundant backup) X Bulb/lamp replacement X PC board replacement X Analog output trim X Optics cleaning/replacement X Optical bench alignment X Electro-optic heater replacement X Detector repair/replacement X Chopper motor replacement X Chopper bandpass filter(s) replacement X 02 Analyzer (as applicable) to Analyzer replacement X X X X 8 X Pre -certified analyzer (redundant backup) X Linearizer circuit replacement X X Zr02 cell replacement X PC board replacement/adjustment X Source lamp replacement X Photocell replacement X Detector replacement X Oven temp. adj. or replacement X Page 1 7-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests Notes: 1. Satisfactory completion of the indicated quality assessment activity will be sufficient demonstration of the CEMS ability to generate valid data. A change of any component listed on the original CEMS application by specific model and/or serial number for which specific details such as materials of construction or design are included requires formal notification to the District and will result in a response from the District. 2. CEMS calibration: A calibration performed in normal operating mode to confirm proper operation and establish new calibration correction factors or valid data generation. 3. Linearity test consists of conducting a cylinder gas audit (CGA) as described in 40 CFR 60, Appendix F, 40 CFR 75, or as defined in an SCAQMD approved QAP for the facility. 4. Applicable to systems where ammonia is present. 5. Can use any NIST traceable gas. 6. May not be applicable to dilution probe systems; consult SCAQMD. 7. As defined in 40 CFR 60, Appendix F. 8. If an analyzer is used for EPA F-factor calculation of stack flow rate (as described in EPA Method 19). 9. Refer to applicable sections of QAP or consult with SCAQMD for additional specific guidance. 10. 168-hour "burn -in" test is required for complete analyzer change out. OCSD Reclamation Plant 1 P a g e 1 7-5 Chapter 7 Recertification and Diagnostic Tests Table 7-2: Unlike Replacements Only Date: September 2014 Revision: 3 RECLAIM/NON-RECLAIM CEMS quality assessment tests following quality control activities 1: a+ e V � �� 2 V f0 — iH w n Quality Assessments E M m i o E °' H Q v E U N H u O vOi N W f6 3 = •f6 y i Z E O. Quality Controls U C� G J E o Z N Q N Sample System Components Probe relocation X X X 8 X Probe replacement X X X Probe filter replacement X X X Heated sample line replacement X X X Condenser replacement X X X Sample pump repair/replacement X X X Sample filter replacement X X X Hardware/Software Components CEM controller components replacement X DAHS hardware replacement X DAHS software reloading X Fuel Flow Metering System (as applicable) Flow computer X Primary element replacement X Transmitter replacement X Page 1 7-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Unlike Replacements Only - Continued Chapter 7 Recertification and Diagnostic Tests o m c Z U — w Q N Y Q G/ f6 Q Quality Assessments E H MVIi Y w o E °,,' H ¢ oc v E c X O a N u 3 O u H to 3 •f6 v v i v ZCL N Q E �' to Y 0 Quality Controls E z Vn Q to V) o01c NOx Analyzer (as applicable) io NO2 converter replacement X X X PMT tube replacement X X Analyzer replacement X X X X X X X Analyzer vacuum pump X repair/replacement Analyzer filter replacement X Ozone generator replacement X Critical orifice/capillary replacement X PC board replacement X Thermo -electric temp. cont. board X Optics replacement X X Chopper belt/motor replacement X CO Analyzer (as applicable) io Analyzer replacement X X X X Bulb/lamp replacement X PC board replacement X Analog output trim replacement X X Replace optical bench X X X Optics replacement X X Electro-optic heater replacement X Detector replacement X X Chopper motor replacement X Chopper bandpass filter(s) replacement X OCSD Reclamation Plant 1 P a g e 1 7-7 Chapter 7 Recertification and Diagnostic Tests Unlike Replacements Only - Continued Date: September 2014 Revision: 3 o a.+ e U U 72 M .0 ra U M — .C. i� w w n Q M Y Quality Assessments E M �6 > O E 4j a E 2 ;° OLA Ln 3 O EA N f6 = •f6 y i Z C. �` Y C. Quality Controls u C3 C -� C Z N Q N at 02 Analyzer (as applicable) io Analyzer replacement X X X X 9 X Replace linearizer board X X Cell replacement X X PC board replacement X Source lamp replacement X Photocell replacement X Detector replacement X Oven temp. replacement X Notes: 1. Satisfactory completion of the indicated quality assessment activity will be sufficient demonstration of the CEMS ability to generate valid data. A change of any component listed on the original CEMS application by specific model and/or serial number for which specific details such as materials of construction or design are included requires formal notification to the District and will result in a response from the District. 2. CEMS calibration: A calibration performed in normal operating mode to confirm proper operation and establish new calibration correction factors or valid data generation. 3. Linearity test consists of conducting a cylinder gas audit (CGA) as described in 40 CFR 60, Appendix F, 40 CFR 75, or as defined in an SCAQMD approved QAP for the facility. 4. Applicable to systems where ammonia is present. 5. Can use any NIST traceable gas. 6. May not be applicable to dilution probe systems; consult SCAQMD. 7. As defined in 40 CFR 60, Appendix F. 8. Stratification test must be done. 9. If an analyzer is used for EPA F-factor calculation of stack flow rate (as described in EPA Method 19). 10. 168-hour "burn -in" test is required for complete analyzer change out. Page 1 7-8 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests 7.2.2 SCAQMD Recertification Procedures The District will reevaluate the monitoring systems where changes to the basic process equipment or air pollution control equipment have been made, to determine the proper full span range of the monitors. A change to a monitor's full scale range will be implemented in accordance with procedures from the SCAQMD's Technical Guidance Document R-003 which specifies a 3-point linearity test. Recertification of any existing CEMS must be completed within 90 days of the start-up of newly changed or modified equipment monitored by the CEMS. The facility shall calculate and report NOx emission data for the period prior to the CEMS recertification through the DAHS according to the following: a. For any CEMS, which is recertified within 90 days of start-up of the newly modified equipment, the emission data recorded by the CEMS prior to the recertification would be considered valid and will be used for calculating and reporting NOx emissions for the corresponding measurement point. b. For any CEMS, which is not certified within 90 days of start-up of the newly modified equipment, the 90' percentile emission data (lb/day) for the previous 90 unit -operating days recorded by the CEMS prior to the recertification shall be used for calculating and reporting NOx emissions for the corresponding measurement point. RATAs required during a recertification test program must be submitted to the District within a 60 day window in order for the CEMS data to be considered valid from the last day of RATA testing. 7.2.3 Impact of Recertification Events on Data Acceptability If a replacement, modification or change is such that the data collected by the previously certified monitoring system are no longer representative, such as after a change in flue gas handling system or unit operation that requires changing the span value of the analyzers, the facility must substitute data using initial missing data procedures. If changes results in significantly higher concentration or flow rate, substitute maximum potential values as approved by the State regulatory agency during the period following the replacement, modification or change up to the hour of successful completion of all recertification testing. OCSD Reclamation Plant 1 P a g e 1 7-9 Chapter 7 Recertification and Diagnostic Tests Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 7-10 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 8 Routine Preventive Maintenance 8.1 Introduction The following sections describe a process of checks that must be followed to ensure reported data is reliable and the CEMS operates dependably. The following includes information about when checks and audits should be performed and when a situation indicates the need for corrective actions. It is essential the personnel conducting the checks and audits completely fill out every item on the appropriate forms. This includes the recording of any comments concerning the condition of the CEMS. Corrective actions should be initiated immediately upon identification of a problem or malfunction. It is recommended that zero and span calibration drift checks be conducted immediately prior to any maintenance and a calibration must be performed after any maintenance. If the post -maintenance zero or calibration drift test shows excessive drift, correction action and recalibration must be conducted to bring the CEMS and its components within specifications. All corrective action activities must be documented. As routine or non -routine maintenance is performed, consult the table(s) from Chapter 7 of this manual. The tables identify the type of maintenance event and resultant test specification that may be required to demonstrate compliance of the equipment after completion of the maintenance procedure. 8.2 Logbook Maintenance A logbook and maintenance check sheets will be kept and maintained to track all scheduled and unscheduled maintenance, calibration -gas bottle pressures and any other anomalies or information relevant to the history of the individual CEMS. Maintenance records must be maintained and presented for inspection if asked for by a regulatory agent. A record of all testing, maintenance, or repair activities performed on any monitoring system or component will be maintained in a location and format suitable for inspection. The logbook and/or maintenance/inspection log sheets will include entries for: 1. Any testing, adjustment, repair, replacement, or preventive maintenance action performed on any monitoring system. 2. Corrective actions associated with a monitor's outage period. 3. Any adjustment that recharacterizes a system's ability to record and report emissions data must be recorded (for example, changing of temperature and pressure coefficients). 4. The procedures used to make the adjustment(s). S. Individual entries must include the date, time and description of corrective and preventive maintenance procedures performed on each CEMS. OCSD Reclamation Plant 1 P a g e 1 8-1 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 8.3 Minimize Downtime during Routine Maintenance The goal of this section is to minimize downtime and the impact on data availability during normal routine maintenance. Following the steps on routine preventative maintenance as well as any additional maintenance requirements on all equipment supplied with this system will greatly reduce emergency or breakdown repairs. All necessary spare parts, tools, and equipment should be available to the persons responsible for the upkeep of this system at all times. This is critical to plant owners and operators as too much time spent in downtime can affect data availability requirements. While performing any maintenance activity, consult the Recertification/Diagnostic Test tables located in Chapter 7 of this QAP document. The tables specify types of maintenance activities and resultant diagnostic test routines required to demonstrate the component is operating within compliance specifications after completion of the maintenance procedure. All maintenance activities, whether routine or non -routine, needs to be documented by date, time, type of activity or corrective action, name of technician performing the checks, total time needed to complete the check, and the results of the post -maintenance required compliance check. This information to be logged in the appropriate CEMS logbook and/or maintenance check forms. Some maintenance can be performed while the CEMS is operating, without effecting data integrity or system availability. Much of the CEMS servicing requires placing the system in maintenance mode by using the MAINT REQ switch on the CEMS front panel to perform the work. A way to minimize downtime is to take advantage of planned or unplanned process trips, outages or overhauls. Maintain the DAHS in operational status at all times. If the system is equipped with a back-up CEMS then perform service, calibration and a complete function and accuracy check of the back-up system before transferring the data -recording task to the back-up system. Ensure that the back-up CEMS is accurately analyzing, recording and reporting data before beginning the maintenance or repairs on the primary unit. Hourly emission averages will be affected by spending excessive amounts of time in maintenance mode. This in turn affects data availability. Leave the system in maintenance mode for only as long as needed to perform the needed maintenance or repair activity. Return the system to normal sampling mode as soon as possible. Frequency of maintenance depends on many variables such as geographic location (humidity and seasonal temperature fluctuations), fuel type, stack temperature and moisture content, etc. Consequently, scheduled maintenance intervals will vary from the general guidelines given in the CEMS Operation and Maintenance (O&M) manual and the individual component equipment manuals. 8.4 System Checks The following sections provide a brief overview on general system checks used for troubleshooting proposes. P a g e 1 8-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 8.4.1 Calibration Failure Technicians are responsible for checking the daily calibration report as soon as the calibration sequence has been completed for the day. The DAHS will output an alarm whenever a calibration result is out of specification. Calibration results are reviewed through the DAHS and can be printed out. Weekly upward or downward trends in calibration results may require checking and manual calibration of the analyzer before the analyzer becomes out -of -control. If a calibration failure occurs, data is considered out -of -control until a successful re -calibration has been performed. If a calibration failure occurs, first check the gauge on the related calibration gas cylinder to see if the pressure is adequate (above 150 psig). If the gas pressure is adequate, manually perform a calibration. If calibration cannot be successfully completed by adjusting the analyzers, troubleshoot and perform maintenance as required on the analyzer. Use the following as a guideline for performing troubleshooting after a calibration failure: 1. First check the value entered in the DAHS and the analyzer for the gas cylinder to that listed on the cylinder label. If the values do not agree, correct. 2. Next, check to see that the bottle supply valves are open, that the pressure regulator is set to 20 psig, and that the cylinder has more than 150 psig of gas remaining. If the cylinder level falls below 150 psig, the cylinder will need replacing. 3. If the calibration failure percentage is large, this may indicate a system or component failure in the analyzer; not simply analyzer drift. In this situation, follow the troubleshooting procedures detailed in the equipment manufacturers' manuals. 4. If the cylinder and the analyzer are set up correctly, and if the failure percentage is small, the analyzer should be re -zeroed and re -spanned following manufacturers' procedures. 5. All analyzer adjustments must be followed by a hands -off, full system calibration. 6. Check the calibration report to show that the adjustment or repair resulted in a passed calibration and that the out -of -control period has ended. 7. Log the corrective actions taken in the CEMS maintenance log book. Be sure to include: a. Date and time analyzer became out of control or out of service. b. Description of any testing, adjustment, repair, component replacement, or preventive maintenance performed. c. Analyzer readings before and after the adjustment. d. The follow up quality assurance activity that was performed to show that the adjustment or repair involved solved the problem (minimum, hands off calibration check). e. Date and time the analyzer was returned to service. If a calibration failure requires a substantial readjustment of the zero calibration on an analyzer, and if subsequent automatic calibration indicates a widely drifting zero output, troubleshoot and service that analyzer following the procedures in the manufacturer's instruction manual. OCSD Reclamation Plant 1 1 8-3 Chapter 8 Routine Preventive Maintenance 8.4.2 Abnormal Measurement Output Voltage/Current Date: September 2014 Revision: 3 If output voltage/current range is not between the required range for each analyzer and calibration is completed successfully, refer to the analyzer manufacturer's instruction manuals for adjustment and/or repair information. 8.4.3 Water Contamination When troubleshooting a sample failure alarm check for any water in the moisture sensor bowl or a high cooler temperature. To find the cause of the water contamination, proceed as follows: a. Check to see that the temperature of the sample gas cooler (GC1) is at least 2°C (-35°F). b. Remove, dry out, and replace the moisture sensor (MS1) filter elements. 8.4.4 Moisture Sensor Check The moisture sensor (MS1, MS2) should be checked daily to ensure it is dry and clean. The moisture sensor protects the downstream analyzers from damage. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Carefully remove knurled nut at the base of the filter housing. The sensor is made of glass components. Support the moisture sensor so it does not drop and break. 2. Remove and inspect the sensor for cracks and moisture between the two contacts. If no moisture is present then the alarm should be off. You can check the sensitivity by simply dampening the sensor slightly. It should activate the alarm. If the system is running the pump will turn off. 3. If moisture is present you will need to dry the sensor and purge out the Teflon lines between the chiller outlet and the moisture sensor. Replace the filter if needed (see particulate filter replacement procedure). 4. To purge the lines remove the 1/4 inch Teflon line at impinger #2 outlet. Be careful not to drop the gasket, note the Teflon side of gasket faces the glass. 5. Next loosen and remove the 1/4 inch Teflon line at the moisture sensor outlet. Purge the Teflon line from the chiller to the moisture sensor outlet with dry instrument grade air or N2 until all signs of moisture are gone. 6. Reinstall the line and the moisture sensor, make sure gaskets are installed properly and all fittings are tight. If moisture is getting past the sample gas cooler you should troubleshoot the cooler to find out the cause. P a g e 1 8-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance When checking is completed turn the sample pump back on. Verify flow and pressures are okay and there are no leaks in the lines. Take system out of maintenance and calibrate system. 8.4.5 Sample System Particulate Filter Check Visually inspect particulate filter (F1, F2) on a daily basis. If filter shows buildup and flow levels are dropping, replace filter. Otherwise, the filter should be replaced on an annual basis. Place system in maintenance mode and turn off sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Carefully remove knurled nut at the base of the filter housing. Support the moisture sensor so it does not drop and break. 2. Carefully remove the glass filter housing. 3. Carefully remove the knurled nut at the base of the filter element. The nut and filter element will drop out from its supporting housing bracket. 4. Clean the bracket with de -ionized water if needed and dry. Replace the filter element making sure it seats into the small lip on center. 5. Inspect the O-ring and replace if needed. 6. Inspect the small seal at the base of the knurled nut that supports the moisture sensor. Verify the Teflon side of the seal is facing up. 7. Reinstall in reverse order. When the check is completed turn sample pump back on. Verify that flow and pressures are okay and there are no leaks in the lines. Take system out of maintenance and calibrate system. 8.4.6 Routine Maintenance for the Sample Probe The probe has no moving parts. It does have a particulate filter and an electric heater. The electric heater can be checked by using a clamp -on AC amp meter to detect current on the power wires going from the analyzer cabinet into the sample line up to the probe. The probe also has a low temperature alarm contact that will detect an inoperable probe heater. The filter is manually checked as part of scheduled routine maintenance as described later. Changing the Probe Filter: Caution: The probe and filter assembly may be hot and can cause burns when not handled with appropriate protection. Use heat resistance gloves when performing maintenance on the probe. OCSD Reclamation Plant 1 P a g e 1 8-5 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 To change the filter in the Universal 270 probe, grasp the cap at the end of the filter body opposite the probe and turn counter clockwise. Removing the cover exposes the filter. Reach into the heated oven with pliers to pull out the old filter. Inspect the 0-rings located at each end of the filter to ensure they are still elastic and will seal the filter. Replace them if they are charred or deformed. Replace the filter with a new one, again handling it with pliers. Insure it is pushed in the center of the oven so that it is in contact with the 0-ring at the inside end of the filter. Screw the cap back on the filter body. 8.4.7 Routine Maintenance for the Sample Line The sample line requires no maintenance. However, it is advisable to periodically inspect the sample line visually to detect any damage or wear due to rubbing, vibration, physical damage, etc. If the sample line is installed properly there should be no stress points that could cause the tubing to become kinked in any manner. Typical life of the sample line heat trace is approximately 10-12 years depending on the temperature maintained and ambient conditions. Sample line heat trace is not a serviceable item and thus would require replacement in its entirety. 8.4.8 Routine Maintenance for the Sample Conditioning Unit The M&C ECM sample -conditioning unit (GC1) requires no particular routine maintenance. Depending on the quality of the ambient air the cooling fin block should be blown out with compressed air from time to time. In addition: 1. Insure sample pump is operating properly 2. Insure condensate pump is operating correctly The operating temperature of the sample cooler is monitored and a signal input indicating a fault will be sent to the PLC if temperature set points have been exceeded. Troubleshooting procedures and corrective actions must be initiated whenever a sample cooler alarm has been activated. 8.4.9 Replacing Ammonia Scrubber Check ammonia scrubber (AS1) on a quarterly basis. When deposits are visible 75% of the way up the length of the scrubber, scrubbing media needs to be replaced. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. P a g e 1 8-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 1. Bleed off any liquid from ammonia scrubber through the drain located at the base of the scrubber into the drain manifold. Rubber gloves suggested for servicing scrubber. 2. Unscrew thumbscrew on the bottom of the housing. 3. Swing yoke to one side. 4. Hold the bottom cap plate and housing and twist slightly while pulling downward to remove it from its housing bracket. 5. Remove old media and dispose of properly. Housing, center rod, screens and spring may be cleaned with de -ionized water. 6. Replace bottom cap plate, screen and center rod into housing. 7. Fill with 135 cc Berl Saddles and 65 cc scrubbing media, make sure no material falls into the center rod. 8. Make sure the rod is centered so it fits back into housing bracket without forcing it. Inspect and clean O-rings. 9. Reassemble the top screen, spring and take the complete assembly and push it back up into its housing bracket O-rings; twist slightly to seal. Be careful not to crack the case housing. 10. Replace the yoke and tighten the thumbscrew finger tight. Do not over tighten. 11. Verify scrubber drain is closed. After completion of the procedure take system out of maintenance. Check that flow rates are okay and no leaks detected. Calibrate system. 8.4.10 Instrument Air Filter Service Check Use the following to service the instrument air filter (FR1). The filter regulator should be checked weekly (minimum). The DAHS will output an alarm if instrument air pressure drops below setpoint (approximately 60 psi). The filter assembly requires periodic cleaning and replacement, typically semiannual but the interval is dependent on site -specific operating conditions. Place system in maintenance during service if applicable. Note: Systems differ, review system engineering drawings and operation first, verify set point. Use rubber gloves if filter is oily or wet. 1. Turn off main instrument air supply valve (HV1). 2. Ensure that the auto -drain has cleared all moisture at bottom of the filter bowl. 3. Allow air to bleed off and the pressure gauge for the regulator reads zero psi. 4. Loosen any tubes attached to the bottom of the regulator drain. 5. Loosen the nut at the bottom of the filter bowl and remove it completely while supporting the bowl with your other hand. 6. Remove the bowl. 7. Grab the filter and filter retainer washer at the bottom and twist it slightly. The filter and retainer washer should drop down. OCSD Reclamation Plant 1 P a g e 1 8-7 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 8. Inspect the O-ring in the retainer washer. Replace if needed. 9. Clean the filter housing and inspect the O-ring at the base of the filter housing were the top of the bowl seats. Replace O-ring if bad (0-ring can get stuck to the bowl). 10. Clean the filter bowl, filter retainer washer, and mounting nut. 11. Inspect the O-ring on the mounting nut. Replace O-ring if bad. 12. Clean all parts. Reinstallation 1. Install 0-rings, filter and filter retainer washer. 2. Verify O-rings are in place and install bowl and nut that secures the bowl. Hand tighten (note bowl is made of polycarbonate and can crack if over tightened). Once the O-rings are correctly seated tighten the nut to secure the bowl. 3. Once bowl drain is in place leave it slightly open. 4. Turn on HVI instrument air slowly and then close off drain as pressure builds. This allows pressure to build up slowly and any moisture to drain. Verify set point is O.K. and there are no leaks. 8.4.11 Peristaltic Pump Tubing Replacement Operation of the sample cooler peristaltic drain pumps (DPI/DP2, DP3/DP4) should be checked daily, turning approximately 6 rpm. The tubing should be inspected annually for clogging or cracks and replaced as needed. To inspect and replace the tubing place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. A supplied tubing loading key will be required for assembly. 1. Turn off drain pump at the pump on/off switch. 2. Disconnect the inlet and outlet tubing of the pump from the chiller and exhaust manifold drain or at the slip fit connectors. Note pump rotation. 3. Remove the 4 wing nuts and washers. 4. Remove the first head (end bells), and or second head from the studs by pulling the head towards you away from the pump body. 5. Pull the head end bells apart. Hold the end bell containing the rotor with the tubing retainer grooves pointing down. Remove the old tubing. It may show signs of wear, small cracks or cuts. 6. Inspect the pump rollers to make sure they are rolling freely. P a g e 1 8-8 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 7. Replace the old tubing with Masterflex tubing the same diameter and length as the one you removed. Make a note on where the bend of the old tubing was located. It will be the part of the tube that will be placed around the rollers. 8. Place tubing in the right groove and against the first two rollers. Hold tubing with thumb. Near groove, insert smaller prong of loading key between the top of the rotor and tubing. Push key in as far as possible. 9. Push down and turn the key counterclockwise completely around the rotor. The key will push the tubing uniformly into the end bell assembly. Hold the second end of tubing. Remove the key. 10. Position the other end bell on top and press the end bells together. Be careful not to pinch the tubing. If end bells do not snap tightly together, reload tubing. If necessary, turnkey in slot on rotor shaft to adjust tubing. 11. With key in slot on rotor shaft, turn key to align tang on rotor shaft with slot in motor drive shaft. Point tubing retainer grooves up. Shift the pump head slightly until it snaps on the alignment pins (if present). Secure with the screws. Tighten with fingers only. 12. Do the same for pump head number two. Then reinstall the heads making sure the cam and the slot in each head line up so the pump will rotate freely and the wing nuts can be reinstalled and tightened up. 13. Turn the drain pump on, verify it turns in the right direction and is removing water. 14. After completion take the system out of maintenance and calibrate the system verifying no leaks in the system. 8.4.12 Sample Pump Diaphragm Replacement The sample pump (SP1, SP2) should be checked annually. Rebuild pump as needed. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Remove the two 1.4 inch Swagelok nuts at the inlet and outlet to the pump. Do not mix up the two lines. 2. Use a 3/16 Allen wretch to loosen the 4 SST screws on the top of the pump head. Note the direction of flow arrows on the top of the pump head. 3. Remove the 5/32 Allen screw on top of the pump housing and replace the Teflon washer and the Teflon coated diaphragm. Inspect the Teflon coating on the plate -diaphragm and head parts for good condition. 4. The valve body can then be removed by unscrewing the two smaller screws. This part may be freed by gently tapping on these two screws after they have been loosened about three or four turns. OCSD Reclamation Plant 1 P a g e 1 8-9 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 5. Carefully remove the valve body, the two disc -valves, and the gasket. Check all internal surfaces for any accumulation of dirt. The two disc -valves can be wiped clean and replaces as long as they appear unaffected by usage. The valve gasket should be inspected. 6. Replace the gasket and disc -valves, verify the Teflon coating is in good condition and the valve seats are clean and dry. 7. The service diaphragm is secured by a single screw in its center. Remove this screw with a 5/32" Allen wrench. The diaphragm and plate should lift off. Some adherence to the metal might occur if the diaphragm has been in use for a long period. 8. When replacing the service diaphragm, a Teflon washer should be inserted under the head of the diaphragm cap screw. This is added insurance against small gas leaks through screw heads. After tightening the screw, the excess Teflon should be trimmed away. When replacing the service diaphragm, be sure the four projecting studs of the base casting are properly located in the four outer holes provided in the diaphragm before the part is clamped in place. Be sure the diaphragm plate is firmly replaced with its center screw. 9. Reinstall the valve body into the head by setting the head onto the valve body and tighten the two screws. Make sure the discs seated correctly. Reinstall the head. Turn the pump on to verify suction and pressure. 10. Hook up the Swagelok tube and fittings. Take out of maintenance and calibrate system. 8.4.13 NOx Converter Check This check is performed to ensure that the majority of the NOx component of the stack gas is able to be converted by the NOx analyzer into NO to be measured. The NOx converter element of a NOx analyzer has a typical life span of 2,000 ppm hours, roughly about a 2-5 year lifespan. NOx converter degradation is not easily detected during normal operation and daily calibrations. NOx converter failure will be detected during a relative accuracy test audit, as the reference method NOx measurement will not agree with the stack measurement. This procedure should be performed annually, before the RATA. The NOx converter efficiency check is performed in accordance with EPA Test Method 7E, section 8.2.4.1, section 12.7, and section 13.5. 1. Select a protocol gas cylinder having an NO2 concentration that is 15-18 ppm, balanced in air for stainless steel converters. No other gases may be present in the cylinder. Alternately, use an NO2 gas that is within 10% of expected NO2 concentration in the exhaust stack. Note that NO2 cylinders have a limited shelf life. Check the expiration date on the cylinder prior to use. 2. Perform a calibration check to ensure that the analyzer is not out -of -control. Make adjustments and re -check the calibration as necessary. 3. Place the system into maintenance mode. Directly inject the NO2 gas to the analyzer and check cylinder regulator pressure to ensure that the flow rate is 2 liters per minute. 4. Flow the gas until stable readings are reached (approximately 10 minutes). If the resulting stable reading is 90-100% of the cylinder target value, the NOx converter is converting the NO2 properly. Any lesser amount of conversion indicates that the NOx converter needs to be replaced. If the converter is replaced, perform a follow up converter check to ensure that the problem was resolved. 5. Note in the CEMS maintenance log book when the converter check was performed, results of the check, and if the converter was replaced. P a g e 1 8-10 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance NO2 to NO Conversion Efficiency 40 CFR 60, Appendix A, Method 7E, Equation 7E-7 EffNO2 = Percent converter efficiency C°" CDir = Monitor response value to the direct EffNO2 = x 100 v NO2 gas injection Cv = Certified value of the NO2 calibration gas 8.4.14 Analyzer Cabinet Temperature Control The analyzer cabinet is equipped with HVAC to maintain ambient temperature at a stable level. The temperature inside the shelter should typically be controlled at 72°F and should not deviate by more than ±5 degrees in a 24 hour period. A stable temperature is needed to guard the equipment against analyzer drift resulting from ambient temperature fluctuations. A routine check of the HVAC controls should include: 1. Verification of correct temperature control. If unit is not functioning correctly, corrective action procedures must be immediately implemented. 2. Check condition of the conditioner's filter on a monthly basis. Change as needed, usually every two months. 8.5 CEMS Preventive Maintenance Schedule This section contains a suggested schedule for performing preventive maintenance. Maintenance schedules may vary depending upon site -specific conditions (that is, filters may need to be changed more often in a "dirty" environment or less often under "clean" conditions). For detailed maintenance, procedures refer to the manufacturer's instruction manuals and other technical data included separate cover. Facility personnel shall normally maintain the CEM systems. In addition, service technicians and CEMS service representatives are available upon request. The QA audits can also define other possible operation problems that need to be resolved. Operational problems necessitate immediate repair action by personnel. If the onsite maintenance personnel cannot resolve the problem, a CEMS representative will be summoned. All repairs will be documented in the operation and maintenance logbook. Some items, such as filter checks, may not exhibit a failure condition until damage has occurred to other components. Initially, these items will require careful and frequent checking to determine replacement frequency specific to individual applications. Any changes of the operating characteristics of the system should trigger a maintenance response to prevent loss of data or equipment damage. This includes paying attention to any pressure or flow rate shifts (sudden or prolonged) in one direction and close observation of the visual indicators in the system. Be alert for both gradual and sudden changes in system operation. OCSD Reclamation Plant 1 P a g e 1 8-11 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 CEMS alarms indicate that service is required. They do not necessarily indicate that the collected data is invalid. The alarms do indicate that the system is operating outside of design tolerance and incorrect data and equipment damage will occur if the system continues operation without corrective action. For this reason, the alarms themselves should be tested on a regular basis to assure that they are operating as designed. Use simulated signal inputs to check contact closures on relays. Adjust temperature controllers, pressure settings, vacuum settings, flow rates, etc. above or below set points to check alarm triggers. Apply a spot of moisture to the moisture sensor to test the liquid/moisture alarm. All alarm conditions require quick attention and resolution. Before beginning any maintenance or troubleshooting routines, call the control room to let them know that the system is being worked on and possibly affecting emissions data. Place the system into maintenance mode during any preventive or corrective maintenance activity. This action marks the data with the maintenance flag, which will prevent that data from being used in the hourly averages. Take the system out of maintenance mode immediately following any maintenance activity and let the control room know when the system has returned to normal operation. Maintenance should be scheduled so as to not conflict with an auto -calibration and to maximize data collection and minimize monitor downtime. Always perform a full system hands off calibration after completion of any maintenance activity. Always log the work done, with the date and the time period during which the analyzers or system was in maintenance. Include the date and time the analyzer was out -of -service, description of the maintenance or corrective action activity, or component replacement. Log the time the system was place back into service and initial the log entry. Important Note: In accordance with some local regulatory compliance requirements, certain types of maintenance events may trigger the need to perform diagnostic testing and/or recertification to ensure that the CEMS has been returned to optimum operating condition after the maintenance activity. A manual calibration is required after completion of most routine maintenance repair events. Major repair and/or complete replacement of an analyzer or other major equipment component may require partial or full recertification of the repaired/replaced instrument. P a g e 1 8-12 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance General Warnings: The technicians performing maintenance should be familiar with all safety warnings contained in the individual manufacturer's manuals. All maintenance must be performed in accordance with facility safety procedures. Most components need to be powered off before major maintenance to prevent potential electrical shock hazards. Maintenance performed on electrical equipment must be conducted in accordance with facility Lockout/Tagout (LO/TO) procedures Some components can be damaged by small amounts of static electricity. Before performing any maintenance, use a properly grounded antistatic wrist strap to be worn while handling any instrument's internal components. Some components such as the probe or heating elements on some analyzer types may be extremely hot to the touch. Wear protective heat -resistant gloves when handling. Other components such as optical assemblies and capillaries in the analyzers are made of glass and must be handled carefully. Be careful when using solvents or abrasive materials for cleaning to avoid damage to components. Check manufacturers' manuals for recommended cleaning materials and procedures. OCSD Reclamation Plant 1 P a g e 1 8-13 Chapter 8 Routine Preventive Maintenance Date: September 2014 Revision: 3 8.5.1 Daily Preventive Maintenance Perform the following checks and maintenance for each day that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Daily Item Tag Set Point Record Daily Value or Status Pressures Instrument air PG1 80-125 psig Stack sample pressure PG2 >2 psig (expected 5- 15 psig) Inlet sample pressure PG3 >2 psig (expected 5- 15 psig) Stack probe vacuum VG1 <10 inch Hg (expected <3" Hg) Inlet probe vacuum VG2 <10 inch Hg (expected <3" Hg) Instrument air filter FR1 >80 psig (±10 psig) regulator Flows Stack total sample flow RM1 4-5 Ipm (DAHS will alarm at setpoint) Inlet total sample flow RM5 4-5 Ipm (DAHS will alarm at setpoint) Stack NOx/02 analyzer RM2 —1.5 Ipm (expected flow 1.25 to 1.75 Ipm) CO analyzer flow RM3 —1.5 Ipm (expected 1.25 to 1.75 Ipm) Inlet NOx analyzer flow RM6 —1.5 Ipm Stack cal gas total flow RM4 8-9 Ipm Inlet cal gas total flow RM7 8-9 Ipm P a g e 1 8-14 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Daily preventive maintenance checks continued. Chapter 8 Routine Preventive Maintenance Sample System Checks — Daily Record Daily Item Tag Set Point Value or Status Visual checks Cabinet temperature Check 72°F,±5°F HVAC controls Stack moisture MS1 Clean and dry (DAHS sensor/filter will alarm "wet sample" if moisture detected) Inlet moisture MS2 Clean and dry (DAHS sensor/filter will alarm "wet sample" if moisture detected) Stack sample cooler GC1 Status indicators temp show okay. (DAHS will alarm on "cooler fault" signal input.) Inlet sample cooler GC2 Status indicators temp show okay. (DAHS will alarm on "cooler fault" signal input.) Stack sample cooler DP1 and Turning approx. 6 drain pump DP2 rpm Inlet sample cooler DP3 and Turning approx. 6 drain pump DP4 rpm Stack sample line temp TC1 2500F, ±50F. (DAHS control will alarm at temp setpoints.) Inlet sample line temp TC1 2500F, ±50F. (DAHS control will alarm at temp setpoints.) OCSD Reclamation Plant 1 1 8-15 Chapter 8 Routine Preventive Maintenance Daily preventive maintenance checks continued. Date: September 2014 Revision: 3 Additional Sample System Checks — Daily Item Value or Status (Completed, OK, Replaced) Visually inspect sample system particulate filter (F1 and F2). If filter shows buildup (appears dirty) and flow levels are dropping, replace filter. Typical replacement is semiannual up to annual but is highly dependent on operating conditions. Check daily calibration gas bottle pressures: 0-2000 gauge = 200 Replace cylinder if high pressure is below set point. Order new cal gases when needed keeping in mind the lead time required for some cal gas mixtures. Refrigerated air dryer (RAD1) — Inspect for proper operation. Check control panel for alarms. Verify proper inlet and ambient air conditions. DAHS Checks — Daily Item Value or Status (Completed, OK, Replaced) Check DAHS for normal operation. Is system logging data? Check and archive alarms. Log reason codes and action codes for any alarm conditions. Check printer for normal operation. Check calibration drift report for all analyzers/monitors. Did all calibrations pass? Review all daily summary reports. Watch for and immediately report to supervisor any non- compliance/exceedance episodes. Initiate corrective actions as needed. Fill out downtime event forms as needed. P a g e 1 8-16 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance Daily preventive maintenance checks continued. Analyzer Checks — Daily Item Value or Status (Completed, OK, Replaced) Check all analyzer/monitor displays for error messages. Notes: Ensure system has been placed in Maintenance Mode before performing any maintenance or repair. Non -Compliance Episodes: Immediately report to the Environmental Person within 15-20 minutes any non-com pliance/exceedance episodes. The SCAQMD must be informed within 1 hour of each episode. Ensure all events are logged along with time, duration, and corrective actions taken for each non-compliance episode. Calibration Issues: • Check results as soon as cal period finishes. • If cal fails, recalibrate within 15 minutes (compliance: pass recalibration w/in 60 min of orig. cal hour is considered "good". • Initiate a calibration after each new cal gas bottle. • Initiate a calibration after each startup. • Initiate a calibration after any maintenance/corrective action event to check operating condition of the analyzers. OCSD Reclamation Plant 1 P a g e 1 8-17 Chapter 8 Routine Preventive Maintenance 8.5.2 Weekly Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance for each week that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Week Ending: Technician(s) Initials: Sample System Checks — Weekly Item Value or Status (Completed, OK, Replaced) Perform all daily checks. Watch for upward or downward trends in the daily calibrations for the prior week. Perform zero and span adjustment, if required. Check moisture sensor on Stack and Inlet (MS1, MS2) and tubing downstream of sample conditioner for moisture. Remove and dry as necessary. DAHS will alarm if moisture is detected. Check Stack and Inlet sample conditioner (GC1, GC2) for proper operating temperature. DAHS will alarm if a "cooler fault" signal is received Refrigerated air dryer (RAD1) —Assure drain is functioning properly. Refrigerated air dryer (RAD1) —Check the daily instrument air pressure readings at PG1 and total sample system pressure readings at PG2 and PG3. If the daily readings are not within expected parameters inspect the pre- and post -filters and replace if readings are out of range. P a g e 1 8-18 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Weekly checks continued Chapter 8 Routine Preventive Maintenance DAHS Checks — Weekly Item Value or Status (Completed, OK, Replaced) Check/change backup media if using CD, tape, or flash card; removable hard drive, etc. If enabled, verify that automatic backups have occurred for the week. Verify there is sufficient disk space for another week of data. Analyzer Checks — Weekly Item I Value or Status (Completed, OK, Replaced) TEI 42i-LS NOx Analyzer Perform zero and span adjustment if required. OCSD Reclamation Plant 1 1 8-19 Chapter 8 Routine Preventive Maintenance 8.5.3 Monthly Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance once each month that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Monthly Item Value or Status (Completed, OK, Replaced) Perform all daily and weekly checks. Check filter on cabinet HVAC system. Clean or replace as needed, usually every 2-3 months. Plan ahead for the upcoming CGA. Check CGA cal gas bottle pressures > 500 psig. Also check expiration dates. Order new gas bottles as needed keeping in mind the lead time may be several weeks. Refrigerated air dryer (RAD1) — Blow out entire unit with compressed air. Refrigerated air dryer (RAD1) — Blow condenser coils out with compressed air. Refrigerated air dryer (RAD1) — Inspect refrigeration compressor for overheating. P a g e 1 8-20 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 8.5.4 Quarterly Preventive Maintenance Chapter 8 Routine Preventive Maintenance Perform the following checks and maintenance four times each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Quarterly Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, and monthly checks. Note that all routine maintenance is to be performed prior to the required quarterly audit test. If sample gas vacuum (VG1, VG2) shows an increase, perform probe maintenance. Replace the filter element and clean the filter chamber as necessary. Replace O-rings. Verify probe box heater is operating. If flow is low, check sample pump (SP1, SP2). Perform sample system leak check and flow balance procedure (Chapter 9). Check and replace ammonia scrubber media (AS1) as needed. Check system alarms, calibrate as needed. Perform general housekeeping duties inside cabinet. Dust/clean all equipment surfaces. OCSD Reclamation Plant 1 P a g e 1 8-21 Chapter 8 Routine Preventive Maintenance Quarterly preventive maintenance checks continued. Date: September 2014 Revision: 3 Analyzer Checks — Quarterly Item Value or Status (Completed, OK, Replaced) For all analyzers: Visually check for obvious defects such as loose connectors, loose fittings, cracked or clogged Teflon lines, and excessive dust or dirt accumulation. Dirt accumulation inside the instruments can cause overheating or component failure and may provide conducting paths for electricity. Clean the inside of each instrument by vacuuming accessible areas and then using compressed air to blow out remaining dust. Use a soft paint brush or cloth to remove stubborn dirt. Clean all analyzer cooling fans. CAUTION: Observe all safety warnings from manufacturers' manuals. For stack mounted equipment: Check all seals and mounting hardware. Any deposits or build-up in the mounting flanges should be removed. TEI 42i-LS NOx Analyzer Check pump diaphragm and Teflon wafer, rebuild as needed, usually annually. Inspect sample filter, replace if needed. Inspect capillaries for blockage (discoloration). The capillaries should be clear, if not replace. Inspect capillary O-rings for wear, replace if needed. Inspect ozone generator and scrubber. Inspect and clean the fan filter. Clean as needed by flushing with warm water and let dry. Or, use compressed air to blow out dust or use a hand vacuum. P a g e 1 8-22 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Quarterly checks continued Chapter 8 Routine Preventive Maintenance Analyzer Checks — Quarterly Item Value or Status (Completed, OK, Replaced) TEI Model 48i CO Monitor Check for leaks around the fittings. Check pump diaphragm, replace as needed (usually annually). Check that capillary is not blocked. If applicable, check for leaks around the optional valves. Inspect and clean the fan filter. After removing, flush with warm water and let dry or blow the filter clean with compressed air. QA Audits — Quarterly Perform quarterly CGA test and check DAHS Completed On: results. Notes: Check which calendar quarter that any required annual RATA might be due. Fill out the QA Audit check forms in the Annual Preventive Maintenance tables when the required RATA has been completed. CGAs are not performed in the quarter in which an annual RATA is due. Comments: OCSD Reclamation Plant 1 P a g e 1 8-23 Chapter 8 Routine Preventive Maintenance 8.5.5 Semiannual Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance twice each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Semiannual Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, monthly, and quarterly checks. Check and replace sample system filter (F1, F2) as needed. Check and replace instrument air filter (FR1) as needed. Check Stack and Inlet sample pumps (SP1, SP2); replace diaphragms and disks as needed. Check Stack and Inlet sample cooler peristaltic pump tubing (DP1/DP2, DP3/DP4), replace as needed. Refrigerated air dryer (RAD1) — Inspect entire assembly for loose connections, screws, panels, etc. Refrigerated air dryer (RAD1) — Inspect refrigeration circuit for signs of oil and refrigerant leakage. Refrigerated air dryer (RAD1) — Clean fan blades, casing, motors and internal components. Use light mixture of detergent. No oil based cleaning solvents should be used. P a g e 1 8-24 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Semiannual preventive maintenance checks continued. Chapter 8 Routine Preventive Maintenance Analyzer Checks — Semiannual Item Value or Status (Completed, OK, Replaced) TEI Model 48i CO Analyzer Check the optics. The mirrors should be cleaned any time the AGC intensity is below 20,000 Hz. Check calibration of the pressure and temperature transducers. OCSD Reclamation Plant 1 1 8-25 Chapter 8 Routine Preventive Maintenance 8.5.6 Annual Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance once each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Annual Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, monthly, quarterly, and semiannual checks. Note that all routine maintenance is to be performed prior to the required annual RATA. Perform probe maintenance. Inspect and clean Stack and Inlet thermoelectric cooler fan (GC1, GC2). Heatless air dryer (HAD1) — Disassemble and clean all parts except towers using warm water and soap. The towers cannot be cleaned and should be returned to manufacturer for repacking if contaminated. Dry parts and blow out internal passages in valve body, adapter, and main body using clean, dry compressed air. Prior to reassembly lubricate per specifications in manufacturer's manual. Refrigerated air dryer (RAD1) —Tighten all electrical connections. Look for broken, cracked, or bare wires. Refrigerated air dryer (RAD1) — Measure and record amperage. Verify that readings are within acceptable parameters as listed in the manufacturer's manual. Refrigerated air dryer (RAD1) — Clean the condenser coil with a mild detergent mixture and brush. P a g e 1 8-26 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Annual checks continued Chapter 8 Routine Preventive Maintenance Analyzer Checks — Annual Item Value or Status (Completed, OK, Replaced) TEI 42i-LS NOx Analyzer Perform a NOx converter check. Replace the converter if efficiency drops below 90% or every 3 threes. TEI Model 48i CO Analyzer Inspect the source control system. The wire wound resistor source has a finite life. The manufacturer recommends replacement after one year of continuous use. If the source is to be replaced on an as needed basis, replace when one of the following conditions hold: • No light output • If after cleaning the optics, the IR light intensities remain below 100,000 Hz Clean measuring cell; replace block and pipe cell windows and O-rings as needed. QA Audits — Annual Perform any required annual RATA. All testing completed on: OCSD Reclamation Plant 1 1 8-27 Chapter 8 Routine Preventive Maintenance Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 8-28 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9 Corrective Maintenance and Troubleshooting 9.1 Introduction This section contains information on performing troubleshooting and corrective maintenance. For detailed procedures refer to the manufacturer's instruction manuals and other technical data included under separate cover. The technician should be familiar with the material in these manuals before attempting any troubleshooting. 9.1.1 Troubleshooting the System The following table outlines common problems that may be encountered with the CEMS sample conditioning system. Table 9-1: Troubleshooting the Sampling System Problem Corrective Action 1. Check circuit breakers. Power failure. 2. Check power wiring. 3. Check alarm system. 1. Check sample line temperature. Heat -trace failure. 2. Check voltage/current for heated sample line 3. Check line for external damage. 1. Check sample pump motor (SP1, SP2), wiring, diaphragm and seals. 2. Check sample vacuum (VG1, VG2). 3. Check setpoint at pressure (PG2, PG3) for 3 psi. 4. Check sample gas cooler (GC1, GC2). Loss of sample 5. Check moisture/conductivity sensor (MS1, MS2). (Flow switch 6. Adjust back pressure regulator (BPR1, BPR2). tripped; pressure at 7. Check gauges for sticking or fouling. the sample gas g. Check particulate filter (F1, F2) and sample line for blockage/leaks, cooler outlet fell proper connection. below 5 psig) 9. Check analyzer vents for blockages. 10. Check flowmeters (RM2, RM3, and RM6) for correct flow setpoint and readjust, if necessary. 11. Remove, clean, repair or replace sample line components causing flow restrictions. OCSD Reclamation Plant 1 P a g e 1 9-1 Chapter 9 Corrective Maintenance and Troubleshooting CEMS troubleshooting continued Date: September 2014 Revision: 3 Problem Corrective Action High Vacuum 1. Check probe for blockage. (Flow switch 2. Check sample line for blockage. tripped; sample 3. Check sample system particulate filter (F1, F2) for blockage/leaks, pressure before in- proper connection. line sample system 4. Replace flow switch (FS1, FS2). Using ohmmeter, run switch up and filter is above 15" down watching vacuum gauge or trip point; watch ohmmeter for Hg) contact closure. Water in Line 1. Check temperature alarm of sample gas cooler (GC1, GC2). (Moisture sensor 2. Check sample line heating. activates moisture 3. Peristaltic drain pump (DPI/DP2, DP3/DP4) is inoperative. alarm) 4. Solid state conductivity sensor (MS1) needs replacing. Instrument air loss (Instrument air 1. Check instrument air supply (PG1, PS1, and FR1). pressure below 80 2. Check for proper set points. prig) Calibration Gas 1. Check regulator gauges. Cylinder Pressure. 2. Install new cylinders. 9.1.2 CEMS Leak Check Procedure This leak check procedure should be done once a quarter or whenever a leak is suspected. a. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel in the up position (Stack and Inlet as applicable). b. Make sure sample pump (SP1, SP2) is on. c. Disconnect the Sample tube from sample gas cooler (GC1). d. Plug inlet side of sample gas cooler. e. Verify that the sample flow meter (RM1, RMS) flow drops to zero. f. If system fails the test. Troubleshoot and repair as required. Note: Leaks that occur downstream of the sample pump are not detected by this check. Use leak detection liquid if necessary. Remember to place the system back into normal sampling mode by placing the MAINT REQ switch in the OFF position after completing any maintenance procedure. P a g e 1 9-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 9.1.3 Flow Balance Procedure Chapter 9 Corrective Maintenance and Troubleshooting This procedure should be done after completing a leak check procedure. This procedure adjusts sample system and calibration system flow rates to match. a. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel to the up position (Stack and Inlet as applicable). b. Adjust backpressure regulator (BPR1, BPR2) to achieve 4 liters per minute on total flow meter (RM1, RMS). Sample pressure gauge (PG2) should indicate between 5 and 10 psig. c. Adjust analyzer flow meter (RM2, RM3, RM6) to 1.5 liter per minute. d. Continue steps b. and c. until adjusted. e. Vacuum gauge (VG1, VG2) should read less than 5 inches Hg. f. Note values obtained in steps a-d. g. Manually flow calibration gas 1 to probe. h. Adjust low pressure on calibration gas bottle 1 regulator to achieve 20 psig as indicated by the regulator low pressure gauge. i. Manually flow calibration gas 2 to probe. While calibration gas 2 is flowing adjust calibration gas 2 regulator to achieve the same values achieved on step f. j. Do this for all remaining calibration gas bottles. k. Return to normal sampling mode using the MAINT REQ switch (OFF position) and verify that the flow and pressure readings are the same as obtained in steps b through c. If not, repeat Flow Balance Procedure. OCSD Reclamation Plant 1 P a g e 1 9-3 Chapter 9 Corrective Maintenance and Troubleshooting 9.2 Sample Cooler Date: September 2014 Revision: 3 Use the following table for an overview of possible errors with the M&C ECM sample cooler. Table 9-2: Sample Cooler Troubleshooting Overview Error Reason Check/Repair Condensate in Ambient temperature <5°C Heat up the components downstream. the gas outlet Cooler overloaded Keep the operational data. Peristaltic pump doesn't work Change peristaltic pump. Tube of the peristaltic pump defective Change the tubing. Cooling capacity too low (cooler is not Clean the fins of the condenser. overloaded) Check the vent. Motor protection switch released. Check the safety distance to other heated components. Secure sufficient ventilation. Thermal load caused by the sample gas response ambient is too high. Let the cooler cool down before restarting it. Gas flow blocks Contamination of the sample gas path Optimize the dust pre -separation up reading way. upstream of the cooler. Clean the gas path ways and the cooling system. Wrong Temperature sensor defective Check the PT100-sensor. temperature Temperature controller defective Check the temperature controller. Leak in cooling agent circuit Send the cooler for repair. Cooler Power supply interrupted Check the power supply and reconnect. breakdown Pay attention to safety warnings. Compressor does Compressor defective Send the cooler for repair. not work Motor protection switch defective P a g e 1 9-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.3 Troubleshooting the AirTak Heatless Air Dryer Use the following table for general troubleshooting. Refer to the manufacturer's manual for detailed information. Table 9-3: Heatless Air Dryer Troubleshooting Problem Probable Solution Cause Unit delivers wet Improper Make sure: air. operating . Inlet air is properly filtered. conditions. . Inlet air pressure is between 60 and 150 psig. • Inlet air temperature is between 35° and 100°F. • Outlet air flow is within specified range. Improper purge Adjust purge flow. flow adjustments. Inoperative purge *Remove valve bodies then remove valve pares from adapter. Inspect valve parts valve. and interior of adapter for contaminants. Disassemble all parts attached to main body. Clean all parts and reassemble as described in the manufacturer's manual. Do not disassemble towers. Excessive *Remove towers being careful not to damage center tube. The spring on the desiccant loss. center tube in the bottom of the towers should be fully compressed. If spring is loose, replace tower or return to factory for repacking. Disassemble and clean dryer per manufacturer's manual. Disconnected Make sure all tubing is firmly connected. tubing. Timer motor **Remove cover. Plug in dryer electrical cord and observe rotation of cam failure. adjusting knob. Cam should make one revolution every two minutes. Replace timer if no rotation is observed. Timer cam **Timer cams should be set as follows: adjustment or Degrees No. 1 Switch No.2 Switch switch failure. 0 ON 150 OFF 180 ON 330 Off Remove cover. Plug in dryer electrical cord and observe rotation of cam adjusting knob. The switches should actuate when the adjusting knob is at the positions given above. Use the red cam adjusting key supplied with the component to adjust the cams as described below: • Disconnect electrical power to dryer. • Insert the tab on the cam adjusting key into the notch in the no. 1 cam (grey section). The word Start on the key must face the adjusting knob. Turn the adjusting knob until the degree reading is "0". • Insert the tab on the cam adjusting key into the notch in the no. 1 can (red section). The word Stop on the key must face the adjusting knob. Turn the adjusting knob until the degree reading is 150. • Repeat the previous steps to obtain 180' setting for the grey section and 330' setting for the read section on the no. 2 cam If the timer switches are not making and breaking per the chart above, replace the faulty switch. MD Reclamation Plant 1 P a g e 1 9-5 Chapter 9 Corrective Maintenance and Troubleshooting Troubleshooting continued Date: September 2014 Revision: 3 Problem Probable Cause Solution Unit delivers wet Solenoid coil Remove cover. Plug in dryer electrical cord and listen for solenoid actuation when air — continued. burned out the timer switches make and break. If the timer switches are making and breaking but the solenoids are not actuating, replace the solenoids. Air blows at high Improper purge Adjust purge flow. volume from flow adjustments. muffler Inoperative purge *Remove valve bodies then remove valve pares from adapter. Inspect valve parts valve. and interior of adapter for contaminants. Disassemble all parts attached to main body. Clean all parts and reassemble as described in the manufacturer's manual. Do not disassemble towers. Excessive *Remove towers being careful not to damage center tube. The spring on the desiccant loss. center tube in the bottom of the towers should be fully compressed. If spring is loose, replace tower or return to factory for repacking. Disassemble and clean dryer per manufacturer's manual. *Disconnect electrical power, shut off inlet pressure, and reduce pressure in dryer to zero before performing. **Do not reach inside dryer with finger or tool when power is on. P a g e 1 9-6 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.4 Troubleshooting the AirTak Refrigerated Air Dryer Use the following table for general troubleshooting. Refer to the manufacturer's manual for detailed information on operation and maintenance of the dryer. Table 9-4: Refrigerated Air Dryer Troubleshooting Problem Cause Dryer not running. Power ON light is Low voltage to the dryer. ON. Compressor over -load open. Defective compressor start components. Compressor windings open. Dryer not running. Power On light is Switch not turned on. OFF. No power. Circuit breaker fuse improperly wired. On/Off switch defective. High discharge pressure — above 125 Fan not operating. psig. Dirty or blocked condenser. High ambient conditions. Excessive air load exceeding the capacity of the dryer. High suction pressure — 30.5 to 32.5 Excessive air load exceeding the capacity of the dryer. normal. HGV setting too high. High ambient temperature. Low suction pressure — 30.5 to 32.5 Low or no air load. normal. Fan not cycling at low load. HGV setting too low. Refrigerant leak (low on refrigerant). Low ambient temperature and fan not cycling. Moisture in the air system Dryer over loaded (air flow). downstream. Separator drain not functioning. Air bypass valve open. Refrigeration system not operating. Improper air piping. High pressure drop in dryer air Dryer over loaded (air flow). circuit. Heat exchanger clogged. Iced evaporator coil. High temperature light ON — Air inlet temperature too high. refrigerant compressor OFF. Refrigerant shortage. Blocked condenser. OCSD Reclamation Plant 1 1 9-7 Chapter 9 Corrective Maintenance and Troubleshooting 9.5 Troubleshooting the NOX Analyzer Date: September 2014 Revision: 3 Refer to the TEI 42i-LS NOx manual for detailed instructions on corrective maintenance procedures and troubleshooting procedures (located in the appendix section of the CEMS Operation and Maintenance manual CD). The following is only a brief overview. Table 9-5: NOx Analyzer General Troubleshooting Malfunction Cause Solution Check that the instrument is plugged into the proper No power source. Check fuse. Does Not Start Up Power Supply Check voltages using a digital voltmeter. Unplug power cord. Check that all boards are seated Digital electronics properly. Replace one board at a time with known good board. No sample reaching analyzer Check input sample flow. No Output Signal (or very low output) Blocked Capillary Unplug power cord. Clean or replace capillary. No ozone reaching the Check the instrument control menu to see if the ozonator reaction chamber is on. If so, check dry air supply. No output signal Disconnected or defective input or high voltage supply Unplug power cord. Check that cables are connected properly. Check resistance of cables. Analyzer not calibrated Recalibrate Defective±15 volt Check supply voltages (diagnostics menu on analyzer). Dryer to ozonator depleted Replace Line voltage fluctuations Check to see if line voltage is within specifications Defective pump Rebuild pump. Calibration Drift Unstable NO or NOz source Replace. Clogged capillaries Unplug power cord. Clean or replace capillary. Clogged sample air filter Replace filter element. Defective or low Unplug power cord. Remove PMT then install known good sensitivity PMT PMT. Plug in power cord and check performance. Excessive noise Defective input board Replace board. Defective cooler Check temperature (less than -2°C at Tamb = 25°C. P a g e 1 9-8 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 General troubleshooting guide - continued Chapter 9 Corrective Maintenance and Troubleshooting Malfunction Cause Solution Incorrect calibration Verify accuracy of multipoint calibration source gas. Non -linear response source Leak in sample probe Check for variable dilution. line. Partially blocked sample Unplug power cord. Clean or replace capillary. Excessive response capillary Hang up/blockage in time sample filter Replace filter element. Questionable calibration Verify accuracy. gas value Converter temperature o Temperature should be about 325 C. Improper converter operation too high or too low Low line voltage Check that line voltage is within specifications. Molybdenum consumed Replace molybdenum converter cartridge. Table 9-6: NOx Analyzer Alarm Messages Alarm Message Possible Cause Action Check fan operation Replace fan if not operation properly. Alarm — Cooler Temp Check fan filter Clean or replace foam filter Bad cooler Replace cooler. Cooler does not hold Replace cooler —thermoelectric module inside cooler Cooler reads 80°C set point of -32C failed. Cooler reads-200C Replace cooler —thermocouple bad. Check fan operation Replace fan if not operating properly. Alarm — Internal Temp Check fan filter Clean or replace foam filter. Check 10 K thermistor, replace if bad. Alarm — Chamber Chamber Temperature below set point of Check temperature control board to insure the LEDs are Temp 502C coming on. If not, temperature control board could be defective. Molybdenum converter should be hot to touch, if not the Alarm — Conv. Temp Converter temperature heater may have failed. Check that converter temp. set low point is approximately 325°C. Check that voltage to the heater is 115 VAC. MD Reclamation Plant 1 P a g e 1 9-9 Chapter 9 Corrective Maintenance and Troubleshooting Alarm messages continued Date: September 2014 Revision: 3 Alarm Message Possible Cause Action Check the pump for a tear in the diaphragm, replace with pump repair kit if necessary. Alarm - Pressure High pressure indication Check that capillaries are properly installed and O-ring are in good shape. Replace if necessary. Check flow system for leaks. Check sample capillary (15 mil) for blockage. Replace as necessary. Alarm —Sample Flow Sample flow low If using sample particulate filter make sure it is not blocked. Disconnect sample particulate filter from the sample bulkhead, if flow increases replace the filter. Alarm — Ozonator Flow Ozone flow low. Check ozone capillary (0.008 inch ID) for blockage. Replace as necessary. Concentration has Check to insure range corresponds with expected value. If Alarm — NO, NO2, NOx exceeded range limit not select proper range. Conc. Concentration low Check user -defined low set point, set to zero. P a g e 1 9-10 MD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.6 Troubleshooting the TEI Model 48i CO Analyzer Refer to the TEI 48i CO manual for detailed instructions on corrective maintenance procedures and troubleshooting procedures (located in the appendix section of the CEMS Operation and Maintenance manual CD). The following is only a brief overview. Table 9-7: CO Analyzer General Troubleshooting Malfunction Possible Cause Action Does not start (The light on No power or wrong power Check the line to confirm that power switch does not come on configuration power is available and that it and the pump motor is not matches the voltage and running.) frequency configuration of the instrument. Main fuse is blown or missing Unplug the power cord, open the fuse drawer on the back panel, and check the fuses visually or with a multimeter. Bad switch or wiring connection Unplug the power cord, disconnect the switch and check operation with a multimeter. Pressure transducer does not Pressure transducer defective Replace pressure transducer hold calibration or is noisy Run output noisy Recorder noise Replace or repair recorder Sample CO concentration Run instrument on a span CO varying source — if quiet, there is no malfunction Foreign material in optical Clean optical bench bench Analyzer does not calibrate System leak Find and repair leak properly Pressure or temperature Recalibrate pressure and transducer out of calibration temperature transducer Dirty system Clean cells and flow components Leaky correlation wheel Replace with a known good wheel. Analog test ramp Faulty recorder Replace recorder D/A calibration off Recalibrate the D/A with a DVM known to be in calibration. OCSD Reclamation Plant 1 P a g e 1 9-11 Chapter 9 Corrective Maintenance and Troubleshooting Table 9-8: CO Analyzer Alarm Messages Date: September 2014 Revision: 3 Alarm Message Possible Cause Action Alarm — Internal Temp Check fan operation Replace fan if not operating properly Check fan filter Clean or replace foam filter. Alarm — Chamber Temp Chamber temperature Check 10K thermistor, replace if bad. below set point of 50°C Check temperature control board to insure the LEDs are coming on. If not, temperature control board could be defective. Alarm — Pressure High pressure indication Check the pump for a tear in the diaphragm, replace with pump repair kit if necessary. Check that capillaries are properly installed and O-rings are in good shape. Replace if necessary. Check flow system for leaks. Alarm — Flow Flow low Check sample capillary (0.015 inch ID) for blockage. If using sample particulate filter make sure it is not blocked. Disconnect sample particulate filter from the sample bulkhead, if flow increases, replace the filter. Alarm — Bias voltage Defective measurement Replace measurement interface interface board. Defective pre -amp board Replace pre -amp board. Alarm- AGC intensity Pre -amp Gain not set Check Gain adjustment properly Defective pre -amp board Replace pre -amp board Alarm — Motor Speed Defective measurement Replace measurement interface interface board board. Defective chopper motor Check chopper motor cable. or cable Replace chopper motor. P a g e 1 9-12 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Alarm messages continued Chapter 9 Corrective Maintenance and Troubleshooting Alarm Message Possible Cause Action Alarm — CO Conc. Concentration has Check to insure range corresponds exceeded range limit with expected value. If not select proper range. Concentration low Check user -defined low set point, set to zero. Alarm — Zero Check Instrument out of Recalibrate instrument Alarm —Span Check calibration Check gas supply. Perform manual Alarm — Zero Autocal calibration. Alarm —Span Autocal Alarm — Motherboard Status Internal cables not Check that all internal cables are Alarm — Interface Status connected properly. connected properly. Recycle AC Alarm —1/O Exp Status Board is defective power to instrument. If still alarming, change board. OCSD Reclamation Plant 1 P a g e 1 9-13 Chapter 9 Corrective Maintenance and Troubleshooting Date: September 2014 Revision: 3 [End of section. Document is formatted for double -sided printing.] P a g e 1 9-14 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 10 Recommended Spare Parts 10 Recommended Spare Parts The spare parts listed in this section are required for the maintenance and repair of the system. Some parts should be kept on hand at all times to ensure system availability and reliability. Call CEMTEK Environmental Parts Department at 1-888-400-0200 for current spare parts listing, part numbers, and pricing. The Parts Department fax number is 714-437-7177. Parts can also be ordered through an online portal at www.cemtekparts.com. The portal includes a customized online parts ordering system tailored for each customer's unique set of equipment and parts. The site includes a searchable parts database and customer knowledge base which is updated on a regulator basis. In addition to ordering parts online, customers have the option to email the parts department, send an email to the CEMTEK service department, or request onsite service through the portal. Consult with CEMTEK's Service Department at 1-888-400-0201 first (not the Parts Department) when a bad component is suspected after troubleshooting procedures. It's possible that a simple adjustment may "fix" the problem rather than a component replacement. If it's determined that a component does require replacement the Service Department will check warranty status and issue an RMA number for return and replacement of the component part(s). Call the CEMTEK Service Department to check warranty status. Consumable Parts The consumable spare parts list includes parts that will need to be replaced on a routine basis to maintain system accuracy and reliability. These parts must be kept on hand to perform routine preventative maintenance through the life of the system. Basic Spare Parts The basic spare parts list includes parts that will need to be replaced to maintain system accuracy and reliability in case of a typical failure. These parts should be kept on hand to perform basic repairs or maintenance through the life of the system. Critical Spare Part The critical spare parts list includes parts that will need to be replaced to maintain system accuracy and reliability in case of a major failure. These parts should be kept on hand to perform major repairs or maintenance through the life of the system. In Depth Spare Parts The complete spare parts list includes all parts used in the system. OCSD Reclamation Plant 1 P a g e 1 10-1 Chapter 10 Recommended Spare Parts Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 10-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 11 Emission Equations 11,1 Monitored Parameters Monitored and calculated parameters include: Stack 02% Stack NOx, ppm Stack NOx, ppm @ 15% 02 Stack CO, ppm Stack CO, ppm @ 15% 02 Inlet NOx, ppm Inlet NOx, ppm @ 15% 02 Natural gas fuel flow, dscfm Digester gas fuel flow, dscfm Total plant natural gas fuel flow, kdscfh Total plant digester gas fuel flow, kdscfh IC Engine load, MW Stack flow (calculated), dscfm NOx rate, Ibs/day Total plant NOx rate, Ibs/day CO rate, Ibs/day Total plant CO rate, Ibs/day NH3 (urea) slip, ppm @ 15%02 11,2 Equations Chapter 11 Emission Equations The following lists a series of equations used for emissions calculations for SCAQMD Rule 218, 1110.1, and air permit reporting. The data acquisition system performs these calculations using signal inputs from each analyzer and from process parameter monitoring sources and utilizing standard defaults and conversion factors, as applicable. Signal inputs from a fuel flowmeter will be used to calculate and report mass emissions (Ibs/hr, Ibs/day). OCSD Reclamation Plant 1 P a g e 1 11-1 Chapter 11 Emission Equations 02Correction Date: September 2014 Revision: 3 20.9 - n%02 Cadj —CdX 20.9-%02 Where: n%02 = correction factor @ 15%02, per permit Cad; = Pollutant emissions in units of the standard (ppm @ 15% 02) Cd = Dry pollutant concentration in ppm 02 = Oxygen concentration in percent measured at same point This data is compiled into daily reports, which contain emissions data, excess emissions periods, calibration data and faults and warning messages. Emission rates (lb/mmBtu) will be determined by the following equations (40 CFR 60, Appendix A, Method 19): Oxygen -based F factor, dry basis (from EPA Method 19): When measurements are on a dry basis for both 02 (%02d) and pollutant (Cd) concentrations. E=KxCdxFdx[20.9/(20.9—%Ozd)] Where: E = Pollutant emission, Ib/mmBtu K = Conversion factor NO,, conversion factor use 1.195 x 10' (Ibs/dscf)/ppm NOx CO conversion factor use 7.267 x 10' (Ibs/dscf)/ppm CO Cd = Hourly average pollutant concentration, dry basis, ppm 02% = Oxygen content by volume (expressed as percent), dry or wet basis Fd = An 02 based factor representing a ratio of the volume of dry flue gases generated to the higher heating value. (dscf/mmBtu) F factor for digester gas will be calculated based on fuel analysis. F factor for natural gas will use the EPA default value of 8710. P a g e 1 11-2 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 11 Emission Equations Fuel based F factors will be determined through fuel analysis for digester gas. Determined F Factors Fd = [(Khd%H) + (Kc%C) + (K%N) — (Ko%O)] / [(GCV * K/Mw/1000000) * 100] Where: Fd %H, %C,%N, %O = GCV = K = Mw = Khd Kc = Kn = Ka = Volume of combustion components per unit of heat content, scf/m m Btu Concentrations of hydrogen, carbon, nitrogen, and oxygen from an ultimate analysis of fuel, weight percent Gross calorific value of the fuel consistent with the ultimate analysis, Btu/scf 385.5 scf/Ibmol Molecular weight of fuel 3.64 (scf/lb)/(%) 1.53 (scf/lb)/(%) 0.14 (scf/lb)/(%) 0.46 (scf/lb)/(%) Fuel derived mass emissions calculation. Fuel Derived Mass Emissions ER = E x HF Where: ER = Emission Rate in Ib/hr E = Pollutant emission in Ib/mmBtu, 02 based (using the EPA Method 19 equation referenced above) HF = Heat Flow in mmBtu/hr = (fuel flow in scf/hr x 1050 Btu/scf)/106 Heat input calculation Heat Input HI = (FF * GCV) / 101 Where: HI = Heat input rate from fuel, mmBtu/hr FF = Fuel flow, scf/hr GCV = Gross caloric value of the fuel, Btu/scf OCSD Reclamation Plant 1 P a g e 1 11-3 Chapter 11 Emission Equations Lbs/day emissions Date: September 2014 Revision: 3 Mass Emissions, lb/day 24 Ni _ M; Where: Ni = Mass emission rate of pollutant in lb/day for i engine Mi = Mass emission rate of pollutant Ib/hr summed up in a 24 hr period Total plant mass emissions Total Mass Emissions T;=EN; Where: Ti = Total plan mass emission rate in lb/day for i, day of month Ni = Mass emission rate of pollutant in lb/day for i engine. Total plant mass emission rate lb/day for i day of the month using hourly emission data Last —day —of —month Y Ti x; _ I Where: Xi = Total plant mass emission rate of pollutant in lb/day averaged over the number of days in a given calendar month Ti = Total mass emission rate of pollutant lb/day for i day of the month P a g e 1 11-4 OCSD Reclamation Plant 1 Date: September 2014 Revision: 3 Chapter 11 Emission Equations Urea slip: The NOx and urea react on a 1:2 basis. Therefore, the amount of urea is equal to 1/2 the amount of NOx reduced in the SCR. The simplified formula is: NH3 (urea) slip = urea fed — (NOx in — NOx out) * 1/2 We intend to use the formula that solves for NH3 slip using mass flow molar values which requires the calculation or measurement of stack flow. ((9.21*NH3 Flow Rate / 60.0553) - ((Dry Gas Flow Rate/29) * ((Inlet NOx - Outlet NOx) / 2) / 10^6) * (10"6 / Dry Gas Volumetric Flow Rate / 29)) NH3 Flow Rate = gal/hr Inlet NOx & Outlet NOx — ppmc @ 15% 02 Dry Gas Volumetric Flow Rate — Ib/hr dry gas volumetric flow = (( Fuel Flow * Fuel GCV ) * Fuel F_Factor) * (20.9 1 (20.9 — 02) ) Ph20/Urea = 68.9 Ib/ft3 or 9.21 lb/gal when Urea @ 32.5 %, 4 deg C OCSD Reclamation Plant 1 P a g e 1 11-5 Chapter 11 Emission Equations Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 11-6 OCSD Reclamation Plant 1 Continuous Emissions Monitoring System (CEMS) Quality Assurance Plan (QAP) SCAQMD Rule 218.1 and SCAQMD Ru12 1110.2 40 CFR 60, Appendix F Project Title: CEMS Job Number: J-79-1A Process Code: Plant 2=26 Date: September 2014 Revision: 3 CEMTEK Project No.: 50173, 50419 Prepared for: Orange County Sanitation District — Reclamation Plant 2 IC Engine Units 1 thru 5 Huntington Beach, CA SCAQMD Facility ID: 029110 Prepared by: CEMTEK Environmental, Inc. 3041 S. Orange Ave Santa Ana, CA 92707-4247 Phone: 714-437-7100 Fax: 714-437-7177 www.cemteks.com CEMTEK Fnvironmenfaf [End of section. This document is formatted for double -sided printing.] Date: September 2014 Revision: 3 Preface Preface and Contents Notices: Product names referenced in this manual are trademarks of their respective manufacturers. The information in this document has been carefully compiled and edited. While this material is believed to be accurate, no responsibility is assumed for possible inaccuracies or omissions. Cautions and Warnings: Before performing any maintenance on the CEMS components refer to the manufacturers' manuals. Observe all manufacturers' cautions and warnings noted in the component manuals. Also read all safety labels that may be posted on equipment. General Warnings: The technicians performing maintenance should be familiar with all safety warnings contained in the individual manufacturer's manuals. All maintenance must be performed in accordance with facility safety procedures. Most components need to be powered off before major maintenance to prevent potential electrical shock hazards. Maintenance performed on electrical equipment must be conducted in accordance with facility Lockout/Tagout (LO/TO) procedures Some components can be damaged by small amounts of static electricity. Before performing any maintenance, use a properly grounded antistatic wrist strap to be worn while handling any instrument's internal components. Some components such as the probe or heating elements on some analyzer types may be extremely hot to the touch. Wear protective heat -resistant gloves when handling. Other components such as optical assemblies and capillaries in the analyzers are made of glass and must be handled carefully. Be careful when using solvents or abrasive materials for cleaning to avoid damage to components. Check manufacturers' manuals for recommended cleaning materials and procedures. OCSD Reclamation Plant 2 P a g e I i Preface and Contents Revision Log: Date: September 2014 Revision: 3 Revision No. Revision Date Revised Sections Notes 3 September 2014 All Reformat to updated template. Revisions added for CEMS upgrade (Inlet NOx analyzer). Supersedes previous versions of the QAP. Contact Information West Coast Office East Coast Office CEMTEK Environmental, Inc. . CEMTEK Systems, Inc. 3042 S. Orange Ave. 2012 South Wood Ave. Santa Ana, CA 92707-4247 Linden, New Jersey 07036 Ph.: 714-437-7100 Ph.: 908-474-9630 Fax: 714-437-7177 Fax: 908-474-9413 For parts and service call: 1-888-400-0200 or order online at www.cemtekparts.com For 24-hour emergency service call: 1-888-400-0201 Website: www.cemteks.com P a g e I ii OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Preface and Contents Additional Reference Material Refer to the following manuals for additional information located under separate cover. Code of Federal Regulations, Title 40, Part 60 (eCFR website): In the pull down list select Title 40 and then follow the links to Part 60 h ttp://ecfr. gpociccess. govlcgilt/text/text-idx?c=ecfr& tpl=%2Findex. tpl Facility's Air Permit DAHS User Guide CEMS Operation and Maintenance Manual EPA's Emission Measurement Center, use to download copies of EPA test methods: http://www.epa.gov/ttn/emc/ South Coast Air Quality Management District (SCAQMD) website: http://www.aqmd.gov OCSD Reclamation Plant 2 P a g e I iii Preface and Contents Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] Page I iv OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Preface and Contents Contents Contents........................................................................................................................................................ v Tables......................................................................................................................................................... viii 1 Quality Assurance Plan Overview......................................................................................................1-1 1.1 Introduction...............................................................................................................................1-1 1.2 Quality Assurance Plan Objective..............................................................................................1-1 1.3 Quality Audit Procedures Overview...........................................................................................1-2 1.4 Document Control......................................................................................................................1-3 1.5 Facility Responsibilities..............................................................................................................1-3 2 Facility and CEMS Description............................................................................................................2-1 2.1 Facility Description.....................................................................................................................2-1 2.1.1 Emission Limits...................................................................................................................2-1 2.2 CEMS System Description..........................................................................................................2-1 2.2.1 Analyzers Included in the CEMS.........................................................................................2-1 2.3 Sample System Overview...........................................................................................................2-3 2.3.1 Sample Probe.....................................................................................................................2-3 2.3.2 Sample Probe.....................................................................................................................2-3 2.3.3 Sample Line........................................................................................................................2-3 2.3.4 Vacuum Gauge — VG1, VG2................................................................................................2-4 2.3.5 Sample Pump — SP1, SP2....................................................................................................2-4 2.3.6 Sample Gas Cooler —GC1, GC2..........................................................................................2-4 2.3.7 Cooler Drain Pumps — DP1/DP2, DP3/DP4........................................................................2-4 2.3.8 Ammonia Scrubber —AS1..................................................................................................2-5 2.3.9 Moisture Sensor— MS11 MS2.............................................................................................2-5 2.3.10 Filter — F1, F2......................................................................................................................2-5 2.3.11 Solenoid Valve and Trim Valve — SV8, SV10, TV1, TV2......................................................2-5 2.3.12 Flow Switch — FS1, FS2.......................................................................................................2-5 2.3.13 Total Sample Flow Meter— RM1, RM5..............................................................................2-5 2.3.14 Analyzer Flow Meter — RM2, RM3, RM6............................................................................2-5 2.3.15 Pressure Gauge — PG2, PG3...............................................................................................2-6 2.3.16 Back Pressure Regulator— BPR1, BPR2..............................................................................2-6 2.4 Analytical Instruments...............................................................................................................2-6 2.4.1 TEI Model 42i-LS NOx and NOx/02 Analyzer......................................................................2-6 2.4.2 TEI Model 48i CO Analyzer.................................................................................................2-7 2.5 Instrument Air Subsystem..........................................................................................................2-7 2.5.1 Hand Valves — HV1, HV2, HV3............................................................................................2-8 2.5.2 Pressure Gauge and Pressure Switch — PG1, PS1...............................................................2-8 2.5.3 Filter Regulator — FR1.........................................................................................................2-8 2.6 Redundant Air Clean Up Panel...................................................................................................2-8 2.6.1 Hand Valves — HV4, HV5, HV6............................................................................................2-8 2.6.2 Particulate Filters — F1, F2, F3............................................................................................2-8 2.6.3 Refrigerated Air Dryer — RAD1...........................................................................................2-9 2.6.4 Coalescing Filter —CF1.......................................................................................................2-9 2.6.5 Heatless Air Dryer — HAD1.................................................................................................2-9 2.7 Calibration Gas Subassembly.....................................................................................................2-9 OCSD Reclamation Plant 2 P a g e I v Date: September 2014 Preface and Contents Revision: 3 2.7.1 Calibration Gas Regulator— REG1 thru REG9..................................................................2-10 2.7.2 Calibration Gas Solenoid Valves.......................................................................................2-10 2.7.3 Calibration Flow Rotameter— RM4, RM7........................................................................2-10 2.8 Operator Interface Terminal.....................................................................................................2-10 2.9 CEMS Controller.......................................................................................................................2-10 2.10 Data Acquisition and Handling System....................................................................................2-11 3 CEMS Routine Operation Procedures................................................................................................3-1 3.1 General.......................................................................................................................................3-1 3.2 Component Check......................................................................................................................3-1 3.3 Temperature Control.................................................................................................................3-1 3.4 Front Panel Switches and Indicators..........................................................................................3-1 3.5 Initial Startup..............................................................................................................................3-2 3.5.1 Normal System Sampling Flow Verification.......................................................................3-3 3.6 Shutdown and Storage...............................................................................................................3-3 3.7 Routine Operation.....................................................................................................................3-4 3.8 Probe Purge................................................................................................................................3-5 3.9 CEMS Calibrations......................................................................................................................3-5 3.9.1 Automatic Calibrations.......................................................................................................3-5 3.9.2 Post Maintenance Calibration and Leak Check..................................................................3-6 4 Data Recording and Reporting...........................................................................................................4-1 4.1 Data Acquisition System............................................................................................................4-1 4.2 SCAQMD Valid Data Requirements...........................................................................................4-2 4.3 Electronic Reporting...................................................................................................................4-3 5 Quality Control Activities...................................................................................................................5-1 5.1 Introduction...............................................................................................................................5-1 S.2 Calibration Audit Gases..............................................................................................................5-1 5.2.1 Safety Procedures for High Pressure Gas Cylinders...........................................................5-2 5.2.2 Calibration Gas Cylinder Change Out.................................................................................5-3 5.3 Daily Calibration Error Check.....................................................................................................5-4 5.3.1 Conducting the Daily Calibration Error Test......................................................................5-4 5.3.2 Additional Calibration Error Tests and Adjustments.........................................................5-6 5.3.3 Re -calibration Limits..........................................................................................................5-7 5.3.4 Out -of -Control Limits.........................................................................................................5-7 6 Quality Assurance Activities...............................................................................................................6-1 6.1 Introduction...............................................................................................................................6-1 6.2 Quarterly Assessments..............................................................................................................6-1 6.3 Cylinder Gas Audit — Part 60......................................................................................................6-1 6.3.1 Cylinder Gas Audit Procedure............................................................................................6-1 6.3.2 Out -of -Control Period........................................................................................................6-3 6.4 Annual Relative Accuracy Test Audit.........................................................................................6-3 6.4.1 Sampling Strategies............................................................................................................6-4 6.4.2 Correlation of Data.............................................................................................................6-5 6.4.3 02 Relative Accuracy Test...................................................................................................6-5 6.4.4 NOx Relative Accuracy Test................................................................................................6-6 6.4.5 CO Relative Accuracy.........................................................................................................6-7 6.4.6 Flow Relative Accuracy Test...............................................................................................6-7 6.4.7 Relative Accuracy Calculations...........................................................................................6-8 6.4.8 Out -of -Control Period........................................................................................................6-9 P a g e I vi OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Preface and Contents 6.5 Sampling System Bias Test.........................................................................................................6-9 7 Recertification and Diagnostic Tests..................................................................................................7-1 7.1 Introduction...............................................................................................................................7-1 7.2 Diagnostic Tests and Recertification Events..............................................................................7-1 7.2.1 Diagnostic Tests and Recertification Summary Tables......................................................7-1 7.2.2 SCAQMD Recertification Procedures.................................................................................7-9 7.2.3 Impact of Recertification Events on Data Acceptability....................................................7-9 8 Routine Preventive Maintenance......................................................................................................8-1 8.1 Introduction...............................................................................................................................8-1 8.2 Logbook Maintenance...............................................................................................................8-1 8.3 Minimize Downtime during Routine Maintenance...................................................................8-2 8.4 System Checks............................................................................................................................8-2 8.4.1 Calibration Failure..............................................................................................................8-3 8.4.2 Abnormal Measurement Output Voltage/Current............................................................8-4 8.4.3 Water Contamination.........................................................................................................8-4 8.4.4 Moisture Sensor Check......................................................................................................8-4 8.4.5 Sample System Particulate Filter Check.............................................................................8-5 8.4.6 Routine Maintenance for the Sample Probe.....................................................................8-5 8.4.7 Routine Maintenance for the Sample Line........................................................................8-6 8.4.8 Routine Maintenance for the Sample Conditioning Unit..................................................8-6 8.4.9 Replacing Ammonia Scrubber............................................................................................8-6 8.4.10 Instrument Air Filter Service Check....................................................................................8-7 8.4.11 Peristaltic Pump Tubing Replacement...............................................................................8-8 8.4.12 Sample Pump Diaphragm Replacement............................................................................8-9 8.4.13 NOx Converter Check.......................................................................................................8-10 8.4.14 Analyzer Cabinet Temperature Control...........................................................................8-11 8.5 CEMS Preventive Maintenance Schedule................................................................................8-11 8.5.1 Daily Preventive Maintenance.........................................................................................8-14 8.5.2 Weekly Preventive Maintenance.....................................................................................8-18 8.5.3 Monthly Preventive Maintenance...................................................................................8-20 8.5.4 Quarterly Preventive Maintenance.................................................................................8-21 8.5.5 Semiannual Preventive Maintenance..............................................................................8-24 8.5.6 Annual Preventive Maintenance......................................................................................8-26 9 Corrective Maintenance and Troubleshooting..................................................................................9-1 9.1 Introduction...............................................................................................................................9-1 9.1.1 Troubleshooting the System..............................................................................................9-1 9.1.2 CEMS Leak Check Procedure..............................................................................................9-2 9.1.3 Flow Balance Procedure.....................................................................................................9-3 9.2 Sample Cooler............................................................................................................................9-4 9.3 Troubleshooting the AirTak Heatless Air Dryer.........................................................................9-5 9.4 Troubleshooting the AirTak Refrigerated Air Dryer...................................................................9-7 9.5 Troubleshooting the NOX Analyzer............................................................................................9-8 9.6 Troubleshooting the TEI Model 48i CO Analyzer.....................................................................9-11 10 Recommended Spare Parts..........................................................................................................10-1 11 Emission Equations......................................................................................................................11-1 11.1 Monitored Parameters............................................................................................................11-1 11.2 Equations.................................................................................................................................11-1 OCSD Reclamation Plant 2 P a g e I vii Date: September 2014 Preface and Contents Revision: 3 Tables Table 2-1: CEMS Analyzers Summary Information....................................................................................2-2 Table 5-1: Daily Calibration Gas Specifications..........................................................................................5-4 Table 5-2: Excessive Calibration Error Criteria — Part 60 ...........................................................................5-8 Table 6-1: CGA Calibration Gas Specifications — Part 60 ...........................................................................6-2 Table 7-1: Like Replacements Only............................................................................................................7-2 Table 7-2: Unlike Replacements Only........................................................................................................7-6 Table 9-1: Troubleshooting the Sampling System.....................................................................................9-1 Table 9-2: Sample Cooler Troubleshooting Overview...............................................................................9-4 Table 9-3: Heatless Air Dryer Troubleshooting..........................................................................................9-5 Table 9-4: Refrigerated Air Dryer Troubleshooting...................................................................................9-7 Table 9-5: NOx Analyzer General Troubleshooting....................................................................................9-8 Table 9-6: NOx Analyzer Alarm Messages..................................................................................................9-9 Table 9-7: CO Analyzer General Troubleshooting....................................................................................9-11 Table 9-8: CO Analyzer Alarm Messages.................................................................................................9-12 P a g e I viii OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 1 Quality Assurance Overview 1 Quality Assurance Plan Overview 1.1 Introduction This document is intended to satisfy the requirements of the South Coast Air Quality Management District (SCAQMD) Rule 218.1 and 1110.2. SCAQMD regulations require development of a quality control program. This document is in compliance with this requirement. Note that the facility has chosen the 40 CFR 60, Appendix B and Appendix F option on the SCAQMD ST- 220 CEMS Application Form (Item 14) for Non -RECLAIM CEMS. Appendix B details specifications required to certify the CEMS analyzers. Appendix F details on -going Quality Assurance/Quality Control procedures for the CEMS. This Quality Assurance Plan (QAP) has been developed for the gas continuous emissions monitoring systems (CEMS) for the Orange County Sanitation District (OCSD) Reclamation Plant No. 2 located in Huntington Beach, CA. 1.2 Quality Assurance Plan Objective The QAP establishes operational procedures that will ensure data and measurements are accurate and precise. At no time will non -quality assured data be reported as valid data. The objective of the QAP is to establish a series of QA and QC activities that will provide a high level of confidence in the data reported by the CEMS. The QAP provides guidelines for implementing QA and QC activities needed to ensure that emission -monitoring data are complete, representative, and of known precision and accuracy. Quality Control (QC): The procedures, policies, and corrective actions necessaryto ensure product quality. QC procedures are routine activities. These activities include but are not limited to daily calibrations and routine preventive maintenance activities as defined by manufacturers of the various hardware components of the CEM system and by regulatory agencies. QC procedures are specific maintenance activities necessary to optimize the CEMS performance and reliability. These activities include daily, weekly, monthly, quarterly, semiannual and annual checks and inspections. Corrective actions, such as corrective maintenance and recalibrations, are performed when the specification limits 40 CFR 60, Appendix F or SCAQMD Rule 218 are exceeded. Quality Assurance (QA): A series of checks performed to ensure the QC procedures are functioning properly. Quality assurance is often used to define "external" activities (that is functions performed on a more occasional basis). The activities include but are not limited to required periodic quarterly and annual audits. OCSD Reclamation Plant 2 P a g e 1 1-1 Date: September 2014 Chapter 1 Quality Assurance Overview Revision: 3 QA procedures consist of a series of checks and audits that are performed on the CEMS on a predetermined as well as an "as needed" basis. The resulting assessments activate QC measures and corrective actions. After the corrective actions are performed, the data quality is again assessed. The quality of the data will determine whether the corrective actions were successful or whether further actions are required. This QAP only summarizes the QA/QC activities. Operation and Maintenance manuals from the analyzer manufacturers were used in the development of QC procedures. These documents are maintained at the facility and provide detailed procedures for calibration, troubleshooting, and repair for the CEM system major equipment components. These documents should be used as a major reference source whenever maintenance activities occur. The manufacturers' manuals are located as appendices in the CEMS Operation and Maintenance manual. 1.3 Quality Audit Procedures Overview The following is a brief description of the type and frequency of QA/QC procedures, as outlined in SCAQMD Rule 218 and 40 CFR 60 Appendix F as applicable. Daily Assessments: • Two -point (Zero and Span) calibration drift tests for all pollutant concentration and diluent monitors. • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the daily assessment repeated for the affected monitor. • Data recording and tabulation of all calibration error tests according to month, day, and magnitude. Quarterly Assessments • Quarterly two -point cylinder gas audit (CGA) for CO monitors (40 CFR 60, Appendix F, Section 5.1.2). • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the quarter assessment repeated for the affected monitor. Annual QA Activities • Annual Relative Accuracy Test Audit • If an Out -of -control event occurs the appropriate maintenance and corrective action(s) will be performed and the annual assessment repeated for the affected monitor. P a g e 1 1-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 1 Quality Assurance Overview 1.4 Document Control This QAP is a controlled document. The QAP should be reviewed on an annual basis and updated when needed to reflect changes in regulatory requirements. It should also be updated if any changes in scheduled maintenance routines are indicated after experience in operating the system after a prolonged period of time. Maintenance schedules can vary depending upon site -specific conditions (example, filters may need to be changed more often in a "dirty' environments or less often under "clean" conditions) or as the system ages certain maintenance routines may have to be performed more often. The schedule of preventive maintenance routines outlined in Chapter 8 of this QAP are based on manufacturers' recommendations and experience from the CEMTEK field service technicians. The maintenance schedule may need adjusting over time based on site -specific conditions. When modifications to the QAP become necessary, responsible facility personnel will be designated to ensure that any required revisions are made to the QAP document, providing a copy of any revisions to all individuals or groups that need to be aware of such changes. The plant operating procedures, equipment operation and maintenance (O&M) manuals, and other documents that are referenced in this QAP are not controlled documents and therefore are not subject to this document revision procedures. To ensure that all copies of the QAP are revised to contain current procedures, the following document control headers and footers are provided on each page: Revision Number Date of Revision Section/Page Number 1.5 Facility Responsibilities Certain individuals and groups at the facility will have designated responsibilities to ensure that QA/QC activities are performed as required by this QAP program. The following is a fairly typical organizational structure of responsibilities. Environmental Affairs Group (as equivalent to individual facilities): • Oversees the CEMS QA/QC program • Reviews all plans and reports for accuracy • Prepares certification/recertification applications and notifications • Stays abreast of Federal, State and local regulation updates that may affect the CEMS programs and interprets as required • Coordinates and schedules CEMS audits, diagnostic tests and certification/recertification tests as required • Submits emission summary reports and certification/recertification test results to the regulatory agency(s) as required • Supports and provides training in the administration and maintenance of the CEMS Data Acquisition and Handling System (DAHS) • Reviews CEMS data for validity and makes any necessary corrections so the proper data will be entered in the quarterly reports OCSD Reclamation Plant 2 P a g e 1 1-3 Chapter 1 Quality Assurance Overview Date: September 2014 Revision: 3 • Ensures records are maintained for out -of -control conditions • Notifies the Plant Manager of any abnormal conditions that cannot be resolved within existing CEMS procedures in a reasonable amount of time • Prepares emission summary reports for approval and submittal in a timely manner at the end of the reporting periods to allow review prior to submittal • Maintains files of all plant CEMS data (hard copy and electronic), reports, calibration gas certificates • Notifies appropriate plant personnel of scheduled CEMS audits and certification/recertification tests • Arranges for support needed by contractors for relative accuracy test audits (RATAs) and certification/recertification tests • Provides plant resources to assist contractors during RATAs and certification or recertification testing Plant manager: • Designates and manages manpower and other resources needed to properly maintain and operate the CEMS • Reviews and approves all plant -specific CEMS plans, procedures, and reports Maintenance managers and shift supervisors: • Reviews CEMS calibration reports on a daily basis and responds to CEMS alarms • Notifies the Plant Manager of any abnormal conditions so immediate action can be taken to return the system to normal operating conditions • Notifies the environmental staff and maintenance technicians of CEMS malfunctions • Ensures that a spare parts inventory is maintained based on manufacturers' recommendations and plant operating experience with the CEMS • Ensures that the inventory of EPA Protocol calibration gases is well maintained • Ensures that work requests for preventive maintenance and priority jobs on the CEMS are scheduled and completed in a timely manner Maintenance and instrument technicians: • Performs all maintenance (routine and corrective) to keep the CEMS running according to specifications • Maintains a complete CEMS maintenance log • Assists contractors during audits and certification/recertification testing • Checks the conditions of all analyzer shelters • Informs responsible managers/supervisors of the CEMS status on at least a weekly basis P a g e 1 1-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2 Facility and CEMS Description 2.1 Facility Description OCSD's Reclamation Plant No.2 consists of five (5) Internal Combustion Engines (ICEs) firing natural gas or digester gas. Individual CEMS will monitor emissions from each ICE exhaust stack. 2.1.1 Emission Limits The following limits are excerpted from the air permit and SCAQMD Rule 1110.2. NOx 47.6 ppm @ 15% 02 828 lb/day (total for all five ICEs) CO 600ppm @ 15% 02 2,644 lb/day (total for all five ICEs) 2.2 CEMS System Description Each CEMS is a fully extractive system that is housed in an environmentally controlled shelter. Each CEMS measures concentrations of oxides of nitrogen (NOx), carbon monoxide (CO) and oxygen (02) from each IC Engine exhaust stack. All measurements are done on a real time basis. An additional NOx analyzer is installed on the control equipment inlet for process monitoring and control. The system includes a programmable logic controller (PLC). The PLC communicates, via Ethernet, from the CEMS to the Data Acquisition System (DAHS) computer. The PLC will transmit one -minute averages. Contact closures are provided for alarms and system status. Complete system operation, including calibration and sequencing is automatic. Operator attention is necessary only for periodic manual verification of accuracy and normal maintenance. 2.2.1 Analyzers Included in the CEMS The following table summarizes the analyzer components of the CEMS. A brief description of each analyzer and other major equipment components is located in the following sections. OCSD Reclamation Plant 2 P a g e 1 2-1 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 Table 2-1: CEMS Analyzers Summary Information ICE Unit 1 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 0836634042 02: 0-25 Stack CO TEI 48i 0-80/0-760 ppm 0836634048 Inlet NOx TEI 42i-LS 0-100 ppm 0836634043 ICE Unit 2 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 02: 0-25 0904434731 Stack CO TEI 48i 0-80/0-760 ppm 09010026 Inlet NOx TEI 42i-LS 0-100 ppm 0904434734 ICE Unit 3 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 02: 0-25 0904434730 Stack CO TEI 48i 0-80/0-760 ppm 09010028 Inlet NOx TEI 42i-LS 0-100 ppm 0904434732 ICE Unit 4 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 02: 0-25 0910435616 Stack CO TEI 48i 0-80/0-760 ppm 09010030 Inlet NOx TEI 42i-LS 0-100 ppm 0910435618 ICE Unit 5 CEMS Analyzer Manufacturer/Model Range(s) Serial Number Stack NOx/02 TEI 42i-LS NOx: 0-35/0-100 ppm 02: 0-25 % 0910435617 Stack CO TEI 48i 0-80/0-760 ppm 09010029 Inlet NOx TEI 42i-LS 0-100 ppm 0910435619 Page 1 2-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.3 Sample System Overview To ensure accuracy a clean, dry representative gas sample must be transported to the analyzers. Any moisture or particulate matter can cause damage to the gas analyzers so it must be removed from the sample. The following describes the function and operation of major system components arranged according to the normal flow of sample gas from sample probe to gas analyzers. Refer to the CEMS sample system flow engineering diagrams located as Chapter 7 (drawing number 505041902). In the following sections tag names for major components are identified in BOLD typeface where applicable. Cross reference these tag names against the CEMS diagrams. Also refer to the CEMS diagrams for flow rate and pressure set points associated with several components. 2.3.1 Sample Probe To ensure accuracy a clean, dry representative gas sample must be transported to the analyzers. Any moisture or particulate matter can cause damage to the gas analyzers so it must be removed from the sample. The following describes the function and operation of major system components arranged according to the normal flow of sample gas from sample probe to gas analyzers. Refer to the CEMS sample system flow engineering diagrams (located with the Operation and Maintenance manual files). In the following sections tag names for major components are identified in BOLD typeface where applicable. Cross reference these tag names against the CEMS diagrams. Also refer to the CEMS diagrams for flow rate and pressure set points associated with several components. 2.3.2 Sample Probe The Universal Analyzers Model 270S heated stack filter assembly and probe is designed for continuous extraction of gases with sample flow rates of up to 20 liters per minute. The filter assembly, which provides the first stage of sample conditioning, is mounted in a NEMA 4X fiberglass enclosure. The filter assembly is heated to 400°F. Instrument air is used to pressurize an accumulator to a maximum of 125 psig. During a probe purge, a solenoid valve opens providing a substantial blast of air that loosens the particles on the filter surface and forces them back through the probe into the stack. Calibration gas is injected into the chamber ahead of the filter. A back pressure check valve insures that calibration gas does not leak into the sample. 2.3.3 Sample Line The sample lines transport the gas sample from the probes to the analyzers. The heated line maintains the sample gas above the dew point, preventing moisture in the sample from condensing and affecting the analyzers' response. OCSD Reclamation Plant 2 P a g e 1 2-3 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 The line contains a 1/4" tube for calibration gas, a 3/8" tube for probe purging operation, and a 3/8" tube for the gas sample. The temperature is maintained using a type "K" thermocouple. The sample line also contains wires for the sample line heater; probe filter heater and probe filter temperature alarm. The heated sample line umbilical is covered with a PVC jacket. 2.3.4 Vacuum Gauge - VG1, VG2 This vacuum gauge (Stack and Inlet) provides an indication of the condition of upstream components. A high vacuum reading can indicate a blockage or restriction in the probe or sample line. Normal pressure readings should be less than 10 inches Hg. 2.3.5 Sample Pump - SP1, SP2 The sample pump (Stack and Inlet) is a positive -displacement type that utilizes a moving diaphragm. During normal operation, the pressure at the pump outlet is set at approximately 10 psig, using the back - pressure regulator. When the CEMS enclosure is located a considerable distance from the sample point, restriction on the sample lines may induce a substantial vacuum at the pump inlet. Be alert for leaks that could affect accurate measurement, especially in cases where a long sample line run causes pump inlet vacuum greater than 5 inches Hg. The pump shuts down automatically if the moisture sensor (MS1, MS2) detects moisture in the sample system tubing downstream of the sample gas cooler. Note: A fatal alarm maybe triggered by the controller if any condition occurs that may adversely affect the performance of the CEMS equipment, or may otherwise damage components of the CEMS equipment. For example, the detection of excess moisture in the sample stream can cause damage to the individual analyzers. 2.3.6 Sample Gas Cooler - GC1, GC2 The M&C Series ECM-2G electric gas cooler (Stack and Inlet) is a compressor cooler. With the ECM model the sample gas is passed through up to two Jet -Stream heat exchangers where it is cooled to +5°C. Temperature is measured by a sensor and regulated electronically. The heat energy emitted by the cooling system is dissipated via a cooling fin block with forced ventilation. Solids are trapped in the sample probe filter as well as in a downstream fine filter. A thermocouple with temperature alarm signal output is included on the sample gas cooler and will be monitored via signal input to the PLC and DAHS. The cooler's dewpoint setpoint value is set at 37°F. 2.3.7 Cooler Drain Pumps - DP1/DP2, DP3/DP4 A two -head peristaltic pump (Stack and Inlet) continuously drains the condensation moisture traps. The pump motor is a fixed -speed drive rotating at 6 rpm. The pump requires 115V power. Page 1 2-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.3.8 Ammonia Scrubber - AS1 The ammonia (NH3) scrubber protects the Stack NOx analyzer reaction chamber by removing ammonia from the sample gas. Presence of NH3 can cause a positive NO bias in the NOx measurement. The scrubber also reduces ammonia salt buildup. The process depletes the scrubber media requiring periodic replacement. A hand valve (HV4) is used to shut off the drain from the ammonia scrubber. 2.3.9 Moisture Sensor - MS1, MS2 The moisture sensor (Stack and Inlet) monitors the sample gas stream at the sample gas cooler (GC1, GC2) outlet to detect any moisture, which could damage the gas analyzers. Any droplet of moisture across the conductivity sensor electrodes simulates a switch. The moisture sensor then sends a signal to the PLC causing the PLC to turn off the sample pump (SP1, SP2) and create an alarm to the DCS or data acquisition system. The moisture sensor is also connected to a relay board that automatically shuts off the sample pump (SP1, SP2), regardless of the PLC digital output, should moisture be detected downstream of the sample conditioner (GC1, GC2). 2.3.10 Filter - F1, F2 Sample gas flows through an in -line filter (Stack and Inlet), removing particulate that could damage downstream components. The filter has a replaceable filter element, which can trap particles as small as 2.0 micron. 2.3.11 Solenoid Valve and Trim Valve - SV8, SV10, TV1, TV2 This 3-way solenoid valve (Stack and Inlet) is used for performing local calibrations (direct calibration gas injections) to the analyzers, bypassing the probe and sample conditioning system. The trim valve is used to adjust the flow rate of calibration gas during a local calibration sequence. 2.3.12 Flow Switch - FS1, FS2 Sample gas flows through a flow switch (Stack and Inlet) that sends a signal to the PLC when the sample flow rate falls below 3 liters per minute. 2.3.13 Total Sample Flow Meter - RM1, RMS A flow meter (Stack and Inlet) indicates the sample flow rate at the sample pump outlet. The sample flow rate should be set using the back pressure regulator (BPR1, BPR2) to 4 to 5 liters per minute. 2.3.14 Analyzer Flow Meter - RM2, RM3, RM6 Sample gas flow for each analyzer is indicated and controlled by a flow meter. Adjust each analyzer flow meter to provide the required labeled flow rate (approximately 1.5 liters per minute). OCSD Reclamation Plant 2 P a g e 1 2-5 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 2.3.15 Pressure Gauge - PG2, PG3 The pressure gauge (Stack and Inlet) monitors the sample gas pressure at the cooler outlet. The pressure gauge should read > 2 psig. 2.3.16 Back Pressure Regulator - BPR1, BPR2 The sample gas flows through the total sample flow meter (RM1, RM5). The gas flow then divides and flows through the analyzer sample flow meters. Excess sample gas is vented through a back pressure regulator. Adjust the back pressure regulator so as to maintain 4-5 liters per minute at the total sample flow meter (RM1, RM5). 2.4 Analytical Instruments The CEMS measures NOx, CO, and 02. The following provides an overview on the theory of operation of each analyzer. Descriptions have been partially excerpted from manufacturers' manuals. 2.4.1 TO Model 42i-LS NOx and NOx/02 Analyzer The TEI Model 42i Low Source (LS) chemiluminescent analyzer is used to measure oxides of nitrogen. It is based on the principle that nitric oxide (NO) and ozone (03) react to produce a characteristic luminescence with intensity linearly proportional to the NO concentration. Infrared light emission results when the electronically excited NO2 molecules decay to lower energy states. Nitrogen dioxide (NO2) must first be transformed into NO before it can be measured using the chemiluminescent reaction. NO2 is converted to NO by a converter heated to about 625°C. The gas sample enters the analyzer through the sample bulkhead. The sample flows through a particulate filter, a capillary, and then to the mode solenoid valve. The solenoid valve routes the sample either straight to the reaction chamber (NO mode), or through the NO2-t0-NO converter and then to the reaction chamber (NOx mode). Dry air enters the Model 42i-LS through the dry air bulkhead, through a flow sensor and then through a silent discharge ozonator. The ozonator generates the necessary ozone concentration needed for the chemiluminescent reaction. The ozone reacts with the NO in the ambient air sample to produce electronically excited NO2 molecules. A photomultiplier tube (PMT) housed in a thermoelectric cooler detects the NO2 luminescence. The NO and NOx concentrations calculated in the NO and NO2 modes are stored in memory. The difference between the concentrations is used to calculate the NO2 concentration. The Model 42i-LS outputs NO, NO2 and NOx concentrations to both the front panel display and the analog outputs. Page 1 2-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description A paramagnetic 02 sensor bench is incorporated with the Stack NOx analyzer for measurement of stack 02 content. The sensor measures the paramagnetic susceptibility of the sample gas by means of a magneto -dynamic measuring cell. Oxygen is virtually unique in being a paramagnetic gas; this means that it is attracted into a magnetic field. In the measuring cell the oxygen concentration is detected by means of a dumb -bell mounted on a torque suspension in a strong, non -linear magnetic field. The higher the concentration of oxygen the greater this dumb -bell is deflected from its rest position. Around the dumb -bell is a coil of wire. A current is passed through this coil to return the dumb -bell to its original position. The current is measured and is proportional to the oxygen concentration. The Inlet NOx analyzer is the same make and model as the Stack NOx analyzer but without the 02 sensor bench. 2.4.2 TO Model 48i CO Analyzer The Model 48i operates on the principle that carbon monoxide (CO) absorbs infrared radiation at a wavelength of 4.6 microns. Because infrared absorption is a non -linear measurement technique, it is necessary to transform the basic analyzer signal into a linear output. The Model 48i uses an internally stored calibration curve to accurately linearize the instrument output over any range up to a concentration of 10,000 ppm. The sample is drawn into the Model 48i through the sample bulkhead. The sample flows through the optical bench. Radiation from an infrared source is chopped and then passes through a gas filter alternating between CO and N2. The radiation then passes through a narrow bandpass interference filter and enters the optical bench where absorption by the sample gas occurs. The infrared radiation then exits the optical bench and falls on an infrared detector. The CO gas filer acts to produce a reference beam which cannot be further attenuated by CO in the sample cell. The N2 side of the filter wheel is transparent to the infrared radiation and therefore produces a measurement beam which can be absorbed by CO in the cell. The chopped detector signal is modulated by the alternation between the two gas filters with an amplitude related to the concentration of CO in the sample cell. Other gases do not cause modulation of the detector signal since they absorb the reference and measure beams equally. Thus, the GFC system responds specifically to CO. The Model 48i outputs the CO concentration to the front panel display, the analog outputs, and also makes the data available over the serial or Ethernet connection. 2.5 Instrument Air Subsystem Instrument air is used for probe purging operation. The instrument air supply source is provided by plant resources. The air supply is controlled and regulated through the subassembly before transported for use by the CEMS probe. OCSD Reclamation Plant 2 P a g e 1 2-7 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 2.5.1 Hand Valves - HV1, HV2, HV3 The hand valves are used to shut off the plant supplied instrument air source to the system to allow maintenance. Do not set HVI to the OFF position unless the system is in maintenance mode. HV2 is set normally to the off position unless used for maintenance purposes. HV3 is normally set to the off position unless it is being used to blow moisture out of the filter regulator bowl. 2.5.2 Pressure Gauge and Pressure Switch - PG1, PS1 The pressure gauge (PGI) and switch (PSI) is used to monitor the instrument air supply pressure. The switch provides a signal to the PLC when pressure falls below the set point. The pressure switch setpoint is typically set at 60 psig. PG1 should read >90 psig. 2.5.3 Filter Regulator - FR1 Instrument air flows through a filter regulator removing particulate matter that could damage downstream components. The filter regulator also controls air pressure required for probe purge (blowback) procedures. The regulator reduces the air supply pressure to 80 psig. The filter regulator must be periodically drained to remove water by opening HV3. 2.6 Redundant Air Clean Up Panel A secondary air clean up subassembly is included with the system in cases where the primary source of instrument grade air is not available. The air clean up assembly consists of a series of filters and scrubbers. The air is cleaned and dried prior to being used as an instrument air source 2.6.1 Hand Valves - HV4, HV5, HV6 The hand valves are used to shut off or bypass the instrument air supply from the redundant air clean up assembly. Do not set hand valve to the OFF position unless the system is in Maintenance Request. This condition applies whenever the redundant air clean up assembly is in use as the source of instrument air. 2.6.2 Particulate Filters - F1, F2, F3 The series of pre and post particulate filters are placed before and after the air dryers. The filters provide solid particle removal down to 0.5 microns. Designed for use in dry systems, the post filter provides efficient removal of desiccant dust and other solid contaminants downstream of various types of desiccant air dryers. These solid contaminants, if not removed, can damage sensitive downstream instruments and pneumatic controls. P a g e 1 2-8 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description 2.6.3 Refrigerated Air Dryer - RAD1 The AirTak SRD refrigerated air dryer removes water and contaminants from the plant supplied instrument air source. The dryers supply clean, dry air with a low pressure dew point. Excess moisture is removed automatically through the system drain. 2.6.4 Coalescing Filter - C171 The coalescing filter element has a 0.5-micron rated coalescing -type media that is efficient in removing oil aerosols and solid particles. The filter -removing element can be used when either petroleum or synthetic - base lubricant are present. The filter is installed after the particulate filter to prevent rapid buildup of contaminants and before the S02/NOX scrubber to prevent contamination from aerosol. 2.6.5 Heatless Air Dryer - HAD1 The AirTak SHLD heatless air dryer consists of two identical cylindrical towers solidly packed with activated alumina desiccant. Synchronized valves and continuous two -minute cycles produce a constant supply of clean, dry air. The process begins with inlet air flowing to the switching valves. The electric timer completes a circuit allowing inlet air to flow to and open the left purge valve. The inlet air flows past the lower shuttle valve to the right tower. The desiccant in the right tower adsorbs moisture from the air. The dry air then flows past the upper shuttle valve to the dryer outlet. A small portion of the dried air flows through the adjustable purge orifice and expands to approximately atmospheric pressure. The expanded air flows through the desiccant in the left tower where it picks up moisture. This regenerates the left tower. After 50 seconds, the timer causes the left purge valve to close. Within 10 seconds, the timer completes another circuit, causing the right purge valve to open. The left tower now dries the air while the right tower is regenerated. The cycle repeats every two minutes. 2.7 Calibration Gas Subassembly Zero and span gas cylinders, used to calibrate the analyzers, are connected through flow regulators to a group of solenoid valves that discharge into a manifold. The manifold supplies a pressurized line that carries the calibration gases to an inlet connector on the primary filter, next to the sample probe. During calibration, the zero and span gases are filtered, cooled, and dried by the same apparatus that conditions the sample gas. This design routes calibration gas through all out -of -stack components and filters. This method assures that analyzer calibration and measurement functions are performed under identical supply conditions, which reduce variability and errors in measurement. For maintenance and system checkout purposes calibration gas can also be directly injected to the analyzers bypassing the sample conditioning system by using the CEMS front panel controls. OCSD Reclamation Plant 2 1 2-9 Date: September 2014 Chapter 2 Facility and CEMS Description Revision: 3 The following components make up the calibration gas subsystem of the CEMS. 2.7.1 Calibration Gas Regulator - REG1 thru REG9 Each calibration gas cylinder is equipped with a regulator. Bottle contents need to be monitored closely to ensure that enough calibration gas remains to perform the required checks (daily calibration, quarter audits). 2.7.2 Calibration Gas Solenoid Valves Calibration gas flow is controlled by normally -closed solenoid valves (SV1 thru SV4). When activated to open, the valves allow flow of calibration gas. The solenoid valve timing and sequencing is controlled by the CEMS controller software. SV8 and SV10 are 3-way solenoid valves and used for performing local calibrations (direct calibration gas injections) to the analyzers, bypassing the probe and sample conditioning system. Associated trim valves (TV1, TV2) are used to adjust calibration gas flow rate during a local calibration sequence. SV7 and SV9 directs calibration gas through the probe for remote (at -the -probe) calibrations of the analyzers. 2.7.3 Calibration Flow Rotameter - RM4, RM7 The flow rotameter indicates flow rate at the calibration gas outlet to the probe. The flow rate should be set to 4-5 liters per minute. 2.8 Operator Interface Terminal The Operator Interface Terminal (OIT), located inside the CEMS Main Analysis Enclosure, allows the operator access to a variety of system functions. The OIT is provided to monitor and control the system locally instead of having to use the Data Acquisition System (DAHS) computer, which is sometimes located remotely from the CEMS. A Modicon Touchpanel OIT is used to view and control critical system operations. The OIT allows the operator to view data, change selected system setup parameters, view and acknowledge local alarms, control calibrations, and control probe blowback (purge) operations. 2.9 CEMS Controller The CEMS system includes a series of intelligent input and output modules that are also known as a Programmable Logic Controller (PLC). These modules are packaged for harsh industrial environments and communicate with the DAHS or the plant's DCS. The controller is mounted inside of the gas analyzer cabinet for ease of connection and added protection. P a g e 1 2-10 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 2 Facility and CEMS Description Included in a typical system are analog -to -digital converters that take 4-20 mA signals from the analyzers and convert the signal into digital values. These digitized values are converted into engineering units within the controller. The digital input points are used to detect the presence of status conditions such as in calibration, or analyzer fault. The input points can also be used to detect process conditions such as online/offline, startup or shutdown. The controller can run in a stand-alone mode (that is not connected to the DAHS or DCS). The controller continues to calibrate all analyzers in cases where the DAHS may be temporarily down. In addition, the controller has battery backup memory. Data for each channel can be stored in memory. This ensures that if the DAHS is down for any reason, no data is lost. When the DAHS returns to service, the available data from the controller can be retrieved. The data in the controller is stored on a "first in first out" (FIFO) basis. The PLC automatically performs a system calibration at predetermined intervals to ensure accurate measurements. 2.10 Data Acquisition and Handling System The Data Acquisition and Handling System (DAHS) consists of a desktop IBM compatible computer, associated hardware and the software. The PLC sends information to the DAHS via an Ethernet switch. The switch then communicates with the DAHS and the Plant DCS. All data is stored on the computer hard drive as minute averages. A number of process -operating parameters are monitored by the PLC and logged by the DAHS. These include calibration control, alarms, analyzer status, and process status. The DAHS provides the functions required to fully meet SCAQMD Rule 1110.2. The system also provides a configurable environment to fulfill all state and local regulations as defined by the site's air permit. Reports may be produced in either hard copy or electronic format. Refer to the RKI Engineering PODS software user guide (under separate cover) for detailed information on using the DAHS program features. OCSD Reclamation Plant 2 1 2-11 Chapter 2 Facility and CEMS Description Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 2-12 OCSD Reclamation Plant 2 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3 CEMS Routine Operation Procedures 3.1 General This section contains start-up procedures for the CEMS following a shutdown period. It also contains procedures for a calibration (both automatic and manual modes) to be performed routinely or at operator discretion, to check and assure that the system is operating correctly and with consistent accuracy. 3.2 Component Check The operational integrity of the system components is dependent upon the status indicators of the units being fully functional. Before beginning or restarting the system after a shutdown, check that all indicator light bulbs and displays are operational. Check all knobs, dials, rocker switches, etc. to ensure they are in good working order. Check flowmeters for cleanliness and visual clarity, and check tubing for any loose connections or deterioration. Check all printers and recorders to ensure a sufficient paper and ink/toner supply. Check the calibration gas cylinders to ensure that all connections have been made and are secure. Check bottle pressures and expiration dates. Be sure that all cylinders are open to supply the required gas. Personnel who will operate the CEM system should take time to become familiar with the system components. Operator familiarity is necessary to be able to troubleshoot and identify minor problems that can become major and cause the system to be inoperable. 3.3 Temperature Control Operation of the system components, particularly the electrical and instrumentation units must be in a controlled environment to ensure accurate and reliable operation. The cabinets which house the monitoring equipment are equipped with HVAC systems that will maintain the operating stability and temperature of the instruments. Technicians are required to check the thermostats daily. Desired temperatures of 70°F to 750F should be maintained even when the equipment is not in operation. 3.4 Front Panel Switches and Indicators A switch panel is provided in the analyzer rack so the operator can perform a variety of manual functions. Refer to CEMS engineering diagram 50419A01 (located in the CEMS Operation and Maintenance Manual) for details on switch and indicator locations. SAMPLE LINE temperature — The display indicates the sample line temperature. Sample line temperature should be maintained at 250°F. CAL REQ switch —The calibration request switch is used to initiate an unscheduled but automatically controlled calibration cycle. When the CAL REQ switch is pressed (it is a momentary switch) a signal is sent to the PLC which interrupts the current cycle and starts a calibration cycle. When the calibration cycle is completed, the PLC returns to normal automatic operation. OCSD Reclamation Plant 2 P a g e 1 3-1 Chapter 3 CEMS Routine Operation Procedures Date: September 2014 Revision: 3 MAINT REQ switch — The maintenance request switch sends a signal to the PLC that the analyzer data is invalid due to maintenance or when a manual calibration is performed. LOCAL/ PROBE calibration switch —The local calibration / probe calibration switch allows the operator to perform a local calibration, injecting calibration gases directly into the analyzer and bypassing the probe. Local calibration is used in conjunction with the MAINT REQ switches. Pressure gauge PG2, PG3 —The pressure gauge indicates the current sample gas pressure at the cooler outlet. Pressure readings should be greater than 2 psig. Sample flow rotameter RM1, RM5 — The flow rotameter indicates the sample flow rate at the pump outlet. Sample flow rate should be 4-5 liters/minute. Back pressure regulator BPR1, BPR2 — Total flow rate is adjusted using this knob. Adjust the back pressure regulator to maintain a flow rate of 4-5 liters/minute at RM1, RMS. Analyzer flow rotameters RM2, RM3, RM6 — Sample gas flow for the analyzer is indicated and controlled by the flow rotameter. Adjust analyzer flow rotameter to provide the required labeled flow rate. Sample flow rate to each analyzer should be approximately 1.5 liters/minute. Additional gauges are located on the separately mounted cabinet panels and include the following: Pressure gauge PGI — The pressure gauge and associated switch (PSI) is used to monitor the instrument air supply pressure. The switch provides a signal to the PLC when pressure falls below the set point. Pressure readings should be greater than 80 psig. The setpoint for the pressure switch is 60 psi. Calibration gas flow rotameter RM4, RM7 — A flow rotameter indicates flow rate at the calibration gas outlet to the probe. The calibration gas flow rate should be set to 4-5 liters/minute. Vacuum gauge VGI, VG2 — This vacuum gauge provides an indication of the condition of upstream components. A high vacuum reading can indicate a blockage or restriction in the probe or sample line. Normal pressure readings should be less than 10" Hg. Filter regulator FR1—The instrument air filter regulator removes particulate matter. The filter regulator also controls air pressure required for probe purge procedures. The regulator reduces the air supply pressure to 80 psig. 3.5 Initial Startup The following procedure was performed during initial start-up of the CEMS or after a lengthy shutdown period. Page 1 3-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3.5.1 Normal System Sampling Flow Verification 1. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel to the up position or use the OIT Panel menu controls. 2. Verify total sample pressure gauge (PG2, PG3) reads 0 psig. 3. Verify instrument air pressure switch (PS1) is set to 60 psig. 4. Verify vacuum gauge (VG1, VG2) reads 0" Hg. 5. Place system in automatic operating mode by toggling the MAINT REQ switch on the CEMS front panel to the down position. 6. Adjust the back pressure regulator (BPR1, BPR2) to allow total flow of 4 liters/minute. 7. Adjust each analyzer flow rotameter to provide the required labeled flow rate (approximately 1.5 liters/minute). 8. Verify total sample flow rotameter (RM1, RMS) is between 4 -5 liters/minute. 9. Verify that vacuum gauge (VG1, VG2) indicates less than 5.0" Hg. 10. Perform leak check of system. Manually flow NOx span gas (daily calibration gas). Verify 02 analyzer is reading <0.1 % 02. If in -leakage is found, check all Swagelok fittings with leak detection solution (SNOOP or similar). System sampling has now been verified and the CEMS should operate automatically. 3.6 Shutdown and Storage If possible the CEMS and DAHS should not be taken off-line at any time, whether a process shutdown is long-term or short-term. Temporary power might be needed to the CEMS and DAHS during a plant or process shutdown. If the CEMS requires a shutdown and storage period use the following guidelines to ensure system integrity upon re -start. Short Term Storage (one week or less): 1. Turn off the analyzers. 2. Turn off the printer. 3. Get advice from the local regulatory agency on whether the PLC or DAHS can be turned off during a short or long-term shutdown. Several agencies require that the data acquisition system remain in operation at all times. If shutting down the DAHS is allowed by the agency, ensure that the database has been backed up. Shut down the DAHS software per manufacturers' procedures. Turn off power to the computer. OCSD Reclamation Plant 2 P a g e 1 3-3 Chapter 3 CEMS Routine Operation Procedures Date: September 2014 Revision: 3 Note that the PLC has a rechargeable battery. If the battery is not kept charged the PLC may lose its programming. A method should be put in place to provide temporary power to the PLC to recharge the battery. If the PLC or DAHS is to remain in operation then a temporary power source will need to be provided for these components. 4. Turn off circuit breakers in service panel keeping in mind the notes from Step 3. 5. Turn off all power supplied to the monitor enclosure. Long Term Storage (greater than a week): 1. Turn off the analyzers. 2. Turn off the printer. 3. Get advice from the local regulatory agency on whether the PLC or DAHS can be turned off during a short or long-term shutdown. Several agencies require that the data acquisition system remain in operation at all times. If shutting down the DAHS is allowed by the agency, ensure that the database has been backed up. Shut down the DAHS software per manufacturers' procedures. Turn off power to the computer. Note that the PLC has a rechargeable battery. If the battery is not kept charged the PLC may lose its programming. A method should be put in place to provide temporary power to the PLC to recharge the battery. If the PLC or DAHS is to remain in operation then a temporary power source will need to be provided for these components. 4. Turn off circuit breakers in service panel keeping in mind the notes from Step 3. 5. Turn off all power supplied to the monitor enclosure. 6. Plug any open bulkhead fittings including input to desiccant tubes. Remove plugs before turning on analyzers. 7. Turn off calibration gas bottle regulators. 8. Close doors tightly (lock). 9. Turn off instrument air supply to monitor enclosure. 10. Ensure all drain traps are empty. 3.7 Routine Operation The CEMS is designed to operate automatically with little operator attention. However, to assure optimal performance, follow the maintenance schedule in Chapter 8 and the routine operation procedures described below. Perform the following procedures at least once a week to ensure accurate and reliable measurement. 1. Check flow rate of sample flow rotameter (RM1, RM5) and analyzer flow rotameters (RM2, RM3, RM6). Verify mid -scale readings, adjust if necessary. Large variations from required settings indicate a need for maintenance. 2. Check sample pressure (PG2, PG3). Verify pressure gauge reads >2 psig. Large variations from the required settings indicate a need for maintenance. P a t, 1 3-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 1 Chapter 3 CEMS Routine Operation Procedures 3. Check sample (probe) vacuum (VG1, VG2). The sample vacuum is not adjustable and is only an indication of the condition of upstream components. As the vacuum reads higher, that is an indication of probe or sample line restriction; it should be checked. 4. Verify that the sample conditioning unit (GC1, GC2) is operating properly at correct temperature (2°C). 3.8 Probe Purge During a probe purge cycle (probe blowback), clean, dry, instrument air is injected back through the probe. The probe purge cycle is controlled by the PLC program and is typically set to be performed once a day for durations of up to 60 seconds. The operator can adjust the number of purges per day and the duration of the purge cycle. 3.9 CEMS Calibrations Calibration tests are conducted each day as a part of the quality assurance program for CEMS equipment in accordance with state and federal regulations. Daily calibrations are required each day that the process operates. Tests are run for zero gas and span (high level) gas for each analyzer. 3.9.1 Automatic Calibrations Analyzer calibration is performed automatically by the PLC once every 24 hours. The "autocal" time is specified in the calibration sequence, which can be viewed from the DAHS and adjusted when needed. When the controller starts the automatic calibration sequence, the automatic sampling sequence is suspended and reset. Data outputs from the PLC are held at the last valid reading until the calibration process is complete. Certified calibration gases are routed up through the sample line to the probe and back down the normal extraction gas sample path to the analyzers. Although each analyzer may be calibrated individually, the normal automatic calibration performed by the CEMS calibrates all analyzers simultaneously. The gas analyzers automatic calibration, provided by the PLC's program, is divided into several sequential events. During calibration, the PLC energizes solenoid valves to allow calibration gas to flow to the sample probe and on to the instruments. The time intervals for purging and flowing of calibration gases can be altered to match the length of the sample line. Calibration Gas 1 flows for a preset time interval. Then the PLC energizes Calibration Gas 2 and so forth until all appropriate gas bottles have been selected. The calibration gas injection phase is typically set for five minutes to allow time for the analyzer readings to stabilize. The calibration value is the final minute of data read in this injection phase. In the final phases of the calibration sequence the sample line is purged of calibration gas (10 sec to 1 minute, adjustable). A settle time phase (one minute, adjustable) is initiated to allow the system to return to a steady state of normal flue gas readings before data collection is resumed. Upon completion of the calibration sequence the PLC resets the automatic calibration sequence and resumes normal automatic sampling. OCSD Reclamation Plant 2 P a g e 1 3-5 Date: September 2014 Chapter 3 CEMS Routine Operation Procedures Revision: 3 A failed calibration is indicated by the DAHS whenever excessive drift in any analyzer is detected. Whenever a calibration has failed, troubleshooting procedures are initiated immediately. Per regulatory compliance specifications, data is considered invalid and the affected analyzer out -of -control until corrective actions have been completed and a successful re -calibration performed. Technicians can use the front panel switches to manually initiate a calibration cycle at any time. When a manual calibration is initiated the PLC will utilize the sequence phases programmed for the automatic calibration. A manual calibration check is performed after any maintenance has been completed to demonstrate the system is working within required specifications. A calibration is also performed as a general system check prior to any required periodic test such as a quarterly linearity or Cylinder Gas Audit (CGA) or an annual Relative Accuracy Test Audit (RATA). 3.9.2 Post Maintenance Calibration and Leak Check To check the system out after any maintenance activities, put the system into maintenance mode by placing the MAINT REQ switch into the Up position or use the menu controls on the OIT panel. Record the system pressure (PG2, PG3) that is located next to the flow meters. Then flip the LOCAL CAL / PROBE CAL switch to the LOCAL position. Manually flow zero gas and while flowing, use the regulator to adjust the sample pressure to exactly what the normal sampling mode pressure had been. Adjust the zero and spans on all of the analyzers and shut off all gases. Return the LOCAL CAL / PROBE CAL switch to the PROBE (normal sampling) position. Manually flow calibration gas again through the whole system and check that the readings are close to the same. Any significant difference in the readings shows that the system is leaking in ambient air or calibration gas into the system. If leaking, check all fittings and calibration gas solenoid valves and repeat the above procedure. Place the system back into normal sample mode by placing the MAINT REQ switch in the OFF or down position or use the menu controls on the OIT panel. P a g e 1 3-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 4 Data Recording and Reporting 4 Data Recording and Reporting 4.1 Data Acquisition System The Data Acquisition and Handling System (DAHS) provides automated data monitoring and management capabilities to the CEMS. The DAHS facilitates all of the data reporting requirements necessary to establish compliance with EPA and state operating permit emission limits. The CEMS uses a Programmable Logic Controller (PLC) for system control and data gathering. The PLC transmits data from the analyzers to the DAHS. The DAHS polls the PLC for data to generate and store one (1) minute and (15) minute averages. Analog signals of emission parameters are converted by the DAHS into emission measurement values in engineering units. After conversion of the signals, pollutant parameter values are calculated to the measurement units required for reporting per the facility's air permit and applicable regulatory rule. Depending on required report format, reporting units may be expressed as calculated values or raw engineering units. The DAHS will indicate any occurrence of specification limit exceedances (calibration failure, excess emissions episodes) or CEM operational problems (system fault alarms). In the DAHS, necessary reports are generated in the required format for submittal to the applicable regulatory agencies. Alarm reports are generated by the DAHS to call operator attention to excess emissions and system problems. Alarms and messages are triggered by analog and status signals to the DAHS and, in some cases, by operator entry via the PC keyboard. The DAHS records an alarm message at the time of the alarm to provide a real-time mechanism for alerting technicians to excess emissions and monitoring system problems. When alarm messages are received, appropriate technicians are notified and troubleshooting, maintenance and corrective actions are initiated. The alarm message provides for automated and also manually entered documentation of the CEM or process operating status during alarm conditions. Data compiled by the DAHS include analyzer values, hourly averages, excess emissions, calibration data, alarm messages, reason codes, corrective action codes, and process data. The DAHS generates several reports which serve as the primary basis and substance of the emission reports required under EPA and state regulations. In addition, a central CEM record file is kept at the facility. The file contains QAP check forms, audit results, corrective action forms, and calibration gas certificates of analysis. This central file also serves as an archive for all CEM records including maintenance logbooks, daily data summaries, maintenance request forms, fuel analysis reports, quarter audit and annual RATA reports, and fuel flowmeter accuracy results (as applicable). OCSD Reclamation Plant 2 P a g e 1 4-1 Date: September 2014 Chapter 4 Data Recording and Reporting Revision: 3 Maintenance personnel maintain the log and enter descriptions of preventive and corrective actions performed on the monitoring system components. This record is also used to document the use of spare parts. A periodic review of the CEMS maintenance log provides a guide to possible problem trends with the CEM system and input as to the needs of the spare parts inventory. Note: In accordance with EPA requirements the DAHS is to remain in standard time. Do not adjust the DAHS clock to daylight savings time. 4.2 SCAQMD Valid Data Requirements The CEMS will be operated and data recorded during all periods of operation of the affected source including periods of start-up, shutdown, malfunction or emergency conditions, except for CEMS breakdowns and repairs. Calibration data shall be recorded during zero and span calibration checks, and zero and span adjustments. A zero value data point is a data point gathered while the source is not operating and is within 5% of the span range from zero value. All CEMS, at a minimum, shall generate and record data points once for each successive 15-minute period on the hour and at equally spaced intervals thereafter. Each CEMS will be capable of completing a minimum of one cycle of operation (sampling, analyzing, and data recording) for each successive 15- minute interval. Raw data will be gathered from the monitors at equally spaced intervals. The facility will specify, within the test report for a Relative Accuracy Test Audit (RATA) of a CEMS, the frequency of data gathering in a 15-minute interval. This data gathering frequency shall remain the same throughout the period following a RATA until a subsequent RATA is conducted with a different specified frequency. The specified frequency shall be the frequency for data gathering to constitute continuous measurement. All valid raw data points gathered from the monitors for a 15-minute interval will be used to compute a 15-minute average emissions data point. If only one valid data point is gathered within a 15-minute interval, that data point will be used as the 15-minute average emission data point. No invalid data points may be used to compute the 1-minute average emission data point. A valid 15-minute average emission data point must be further based on a minimum of one valid raw data point. All NOx concentration, volumetric flow, and NOx emission rate data will be reduced to 1-hour averages. Valid hour averages will be equally computed based on four 15-minute average emission points equally spaced over each 1 hour period, commencing at 12:00 am, except for a maximum of four 1-hour maintenance periods in each day during which CEMS maintenance activities such as calibration, quality assurance, maintenance, or CEMS repair is conducted. During these 1-hour maintenance periods a valid hour average shall consist of at least two valid 15-minute average emission data points. A 1-hour maintenance period is defined when the operation of the CEMS is interrupted for CEMS maintenance activities at any time during any 1-hour period, and that period shall count towards the four 1-hour maintenance periods allowed regardless of the number of data points gathered. The CEMS shall be kept operational at all times unless the CEMS must be turned off for CEMS maintenance. P a g e 1 4-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 4 Data Recording and Reporting 4.3 Electronic Reporting The function of the Remote Terminal Unit required under RECLAIM Rule is to collect data daily from the DAHS, generate data files, and transmit the data electronically to the SCAQMD Central Station. Each day the RTU is responsible for sending a data package to the Central Station. The packet includes NOx Ib/hr data, valid data status bit, calibration status bit, off-line status bit, alternate status bit, and an out -of -control status bit. In order to produce the daily data package the RTU polls the DAHS and performs calculations on the polled data. In any of the NOx Ib/hr data received from the DAHS is missing or invalid, it is necessary to fill in the missing data using the missing data substitution rules of RECLAIM Rule. The data package transmission, via a modem line, uses the following conventions: 1. Up to four attempts are made to reach the SCAQMD, and if unsuccessful, retires are made every 15 minutes. 2. Xmodem protocol is used to send the data package to the SCAQMD host server, and a custom protocol is used to receive the response packet. 3. The response packet is checked, and if errors are detected, retransmission is attempted. 4. A communications log is kept which archives daily RECLAIM data packets and response packets, as well as operations and error messages as needed. If the polling is unsuccessful all of the hourly data in that period is considered to be missing. The NOx lb/day and status flags are computed, archived, and sent to the Central Station. The program waits until the next day to repeat the process. A monthly emissions report is also required within fifteen calendar days of the close of each month. A quarterly database reconciliation report (DRR) is also required. The DRRs are required in two steps. 1. Quarters 1 thru 3 are required within 30 calendar days of the close of each quarter. 2. Quarter 4 is required within 60 calendar days of the close of 4t" quarter. A DRR will also be required if QA/QC activities cause changes to emissions data previously submitted via the RTU. The monthly DRR is required within 15 days of the close of the month. OCSD Reclamation Plant 2 P a g e 1 4-3 Chapter 4 Data Recording and Reporting Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 4-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities 5 Quality Control Activities 5.1 Introduction Quality Control (QC) is the procedures, policies, and corrective actions necessary to ensure product quality. QC procedures are routine activities. These activities include but are not limited to daily calibrations and routine maintenance. Quality control activities range from the correct installation of the CEM system to proper data handling procedures. Facility technicians will strive to keep the CEM systems in proper operation at a minimum of 95% of facility operating time. Note: The facility has chosen to comply with 40 CFR 60 performance specifications for on -going QA/QC purposes. Refer to the ST-220 CEMS Application Form under separate cover. 5.2 Calibration Audit Gases Calibration gases are used to verify the accuracy of the gas analyzers. Daily calibration gases are used to verify that the instruments are within the allowable error limits for a two -point (zero, mid span, or high span) audit on a daily basis. Quarterly calibration gases are used to verify that the instruments are within the allowable limits for a two point calibration (low and mid) for Part 60 Appendix F. All gases used for daily calibrations must be certified with EPA Protocol standards. EPA Protocol gases must be vendor -certified to be within 1.0 percent accuracy (Protocol 1, sometimes referred to as RATA class) of the concentration specified on the cylinder label (tag value), using the uncertainty calculation procedure in section 2.1.8 of the "EPA Traceability Protocol for Assay and Certification of Gaseous Calibration Standards," September 1997, EPA-600/R-97/121. If a 1.0 percent accuracy gas is not available in the required percent of span range, a 2.0 percent (Protocol 2) certified gas may be use. Alternately, zero air material may be used for the zero calibration level. Zero air material (used in daily calibrations) is defined in 40 CFR 72.2 as: 1. A calibration gas certified by the gas vendor not to contain concentrations of S02, NOx, or THCs above 0.1 ppm, a CO concentration above 1 ppm, or a CO2 concentration above 400 ppm. 2. Ambient air conditioned and purified by a CEMS for which the CEMS manufacturer or vendor certifies that the CEMS model produces conditioned gases that does not contain concentrations of S02, NOx, or THCs above 0.1 ppm, a CO concentration above 1 ppm, or a CO2 concentration above 400 ppm. 3. A multi -component mixture certified by the supplier of the mixture that the concentration of the component being zeroed is less than or equal to the applicable specified in condition 1 above and that the mixture's other components do not interfere with the CEMS readings. OCSD Reclamation Plant 2 P a g e 1 5-1 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 The maximum certification shelf life for single concentration calibration and audit gases is 36 months. For combined concentrations of gases (such as NOx and CO in the same bottle) the maximum certification shelf life is equal to that of its most briefly certifiable component. If a certified gas is to be used after the certification period has ended, it must be re -certified. A gas standard may be re -certified if the gas pressure remaining in the cylinder is greater than 3.4 megapascals (500 psig). Facility personnel will maintain calibration gas bottle certificate records for a minimum of three years. The gas cylinders are 2000 psig and must be changed at 150 psig to maintain correct gas concentrations. Cylinder regulators are set to between 15 and 20 psig. Calibration gases need to be reordered when the bottle pressure drops to 1000 psig. Normal daily calibrations will consume about 100 psig per week. Under normal usage rates, calibration cylinders should last more than three months. Any manual calibrations in addition to the required daily calibration will also increase gas consumption. Check gas cylinder pressures on a daily basis. There must be sufficient gas in each cylinder to complete the calibration. The instrument could fail the calibration if the gas runs out during the calibration cycle. Calibration gas can be lost if the cylinder pressure is set too high (lifting the seat on the normally closed solenoid valve that controls gas flow), through leaking fittings, and through a leaking solenoid valve. Brass regulators should be used only on cylinders containing CO2 or N2. Stainless steel regulators must be used on cylinders containing NOx and 5O2. The cylinders will contain a known concentration of a single gas such as N2 (used for zero or low span calibration), or blended gases such as CO2, NOx, 5O2, and N2 (used for high span calibration). Refer to the manufacturer's certification sheet provided with each cylinder for the gas concentration, cylinder certification number, and Protocol statement. Even though the cylinders usually have a tag listing the gas concentrations, always use the values on the certification sheet for entry into the DAHS. Also, record cylinder changes, gas concentrations, expiration dates, and certification numbers in the CEMS maintenance log. Keep a copy of the certification sheet as part of the CEMS records. Even EPA Protocol gas cylinders have been known to be in error. If an analyzer shows excessive drift after changing a cylinder, check the analyzer with the cylinder that was replaced, or another cylinder that is known to be accurate. Ensure the new gas values were entered correctly in the DAHS. If a cylinder is suspect, return it to the supplier or have it re -certified at an independent testing lab. 5.2.1 Safety Procedures for High Pressure Gas Cylinders 1. Avoid rough handling of cylinders. Do not drop or allow cylinders to strike each other. 2. The cylinders should always be secured in an approved rack system whenever the bottles are not being used. 3. Whenever possible, store cylinders in a dry enclosure to protect them from extremes of weather and ground moisture. Do not subject cylinders to temperatures higher than 125°F. Storage of calibration gas bottles requires a secure and safe installation as defined by federal and state regulations. 4. Do not allow any part of the cylinder to come in contact with an open flame. Do not allow an arc from an electric arc welder to strike any part of the gas cylinder. 5. Do not remove the valve protection cap until the cylinder has been secured and is ready for use. Do not tamper with any part of the cylinder valve. P a g e 1 5-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities 6. Use a hand -truck to move cylinders, even for a short distance. Do not drag, roll or slide cylinders. 7. Do not place a cylinder where it may become part of an electric circuit. 8. Per the EPA, a compressed gas calibration standard should not be used when its gas pressure is below 1.03 megapascals (150 psig). NIST has found that some gas mixtures have exhibited a concentration change when the cylinder pressure has fallen below this value. 9. Do not store full and empty cylinders together. 10. Do not tamper with any part of the cylinder valve. 5.2.2 Calibration Gas Cylinder Change Out To ensure successful daily calibrations of the CEMS analyzers, it is critical that the calibration gases be checked daily and replaced when low. Also periodically check expiration dates posted on the bottle certificate. Do not use calibration gases that have passed their expiration dates. Always order new calibration gas bottles well before needed. The lead time for ordering and having bottles shipped to the plant can be several weeks. Using a gas cylinder whose contents are too low causes the gas certification to be invalid, thereby invalidating the calibration. The EPA specifies that a bottle should be changed out whenever the bottle pressure drops below 150 psig. It's recommended that the bottle be changed out whenever the pressure drops between 150 and 200 psig. Laboratory tests have indicated that a concentration shift away from the certified value can occur when the bottle pressure drops below 150 psig. Use the following procedure as a general guide for replacing gas cylinder bottles. 1. Turn off the regulator for that cylinder and close the valve. Uncouple the hose from the cylinder, making sure there are no leaks from the cylinder. 2. Transport the empty cylinder to the designated pickup area for shipment back to the vendor. Be sure to replace the chain on the cylinder rack when done. Tear off the "In Service" segment of the stock tag, leaving the "Empty" segment attached. 3. Select a new cylinder from the full racks. Ensure that the new bottle is within the correct percent of span specification required for the analyzer and type of test (daily calibration or quarterly audit). 4. Install the new cylinder making sure the strap is secured around the cylinder. When connecting cylinders, be sure not to over -tighten and flatten the white seal inside the regulator connection. If this is damaged, replace it. Check for leaks on all connections using soap solution. Tear off the "Full" segment of the stock tag, leaving the "In Service" and "Empty" segments attached. 5. Enter the new cylinder value into the DAHS and save the change. Also enter the new value into the analyzer using the analyzer's front panel control menu. 6. Put the system into maintenance request mode and manually flow gas to the analyzer to ensure that the sampling system is processing the new cylinder. Re -zero and re -span the analyzer at this time if needed. Remove the system from maintenance request mode. 7. Perform a full, hands -off calibration in accordance with the regulations and check the results. 8. Check the cylinder out of stock so that proper stocking levels can be maintained. 9. Make an entry in the CEMS maintenance log book that the cylinder was changed, recording the old cylinder number and values and the new cylinder number and values. Note in the log book that a passing calibration was performed with the new bottle. OCSD Reclamation Plant 2 P a g e 1 5-3 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 5.3 Daily Calibration Error Check A two -point calibration error test of each analyzer is performed automatically once during each unit operating day. The CEMS include capabilities for both manual and automatic calibration of the analyzers. The automatic calibration timer of the CEMS controller is set to perform a calibration of each analyzer every 24 hours. As allowed under SCAQME Rule 218.1, on days the process is not operating the automatic calibration will be turned off in order to conserve calibration gas. Automatic calibrations will be turned back on again a few days/hours before the process is due to operate. Automatic calibrations will be initiated on all process operating days. During the system calibration, the responses of the individual analyzers are recorded by the DAHS. In addition, the controller is programmed to initiate a calibration shortly after (typically one hour but can be adjusted) the process comes on-line after a period of process shutdown. A technician will check the DAHS calibration drift report daily to ensure that the recorded zero and span drift values are passing required specifications. If the values are failed, the technician will perform basic troubleshooting routines (check calibration gas bottles and connections, look for alarm messages) and perform a manual calibration. If the calibration problem persists and the technicians cannot resolve the issue, a CEMS service representative will be called to service or troubleshoot the instrument(s). CEMTEK Environmental contact information is located in the Preface to this document. 5.3.1 Conducting the Daily Calibration Error Test The two -point calibration error test calculates the calibration error for two gas concentrations (SCAQMD Rule 218.1). These gas concentrations are (1) zero to 20 percent of span (zero -level) and (2) 80 to 100 percent of span (high- or span -level). Calibration gas concentration ranges for daily calibration error tests are shown in the following table(s). Calibration gases must be EPA Protocol certified. Table 5-1: Daily Calibration Gas Specifications Page 1 5-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities Stack CO Analyzer • Measurement Range = 0-80 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 64 — 80 ppm Measurement Range = 0-760 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 —100 ppm Stack NOx Analyzer Gas Concentration Measurement Range = 0-35 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 28 — 35 ppm Measurement Range = 0-100 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 —100 ppm Measurement Range = 0-100 ppm Zero (0 to 20% of span) 0 High (80 to 100% of span) 80 — 100 ppm Refer to the CEMS engineering drawing set specification (SP) page for further information on calibration gas bottle mixtures used in this configuration. The CEMS drawings are located in the CEMS Operation and Maintenance manual. Important: Do not use gas cylinders if the pressure has fallen below 150 psig. During calibration, the system controller flows calibration gases to the probe. The analyzers are challenged once with each of the two calibration gases. Each gas flows for approximately 10 minutes. The monitor response is recorded by the DAHS. Do not make manual adjustments to the monitor settings until after taking measurements at both zero and high concentration levels for that day. OCSD Reclamation Plant 2 P a g e 1 5-5 Date: September 2014 Chapter 5 Quality Control Activities Revision: 3 The DAHS compares the actual analyzer reading with the expected value of the calibration gas. If the analyzer drift exceeds the specification limits, the failure is "flagged" on the calibration report. The calibration error for each monitor is computed by the DAHS from the test results for each concentration level as follows: Daily Drift for Pollutants 40 CFR 60, Appendix e, PS-2, PS-414A CE = Calibration error as a percentage of instrument span R—A R = Zero or high-level calibration gas value in CE = x 100 ppm S A = Actual monitor response to calibration gas in ppm S = Span of the instrument The calibration error for 02 monitor is computed by the DAHS from the test results for each concentration level as follows: Daily Drift for Diluents 40 CFR 60, Appendix 8, PS-3 CE = Calibration error as a percentage of 02 For alternate criteria use R = Zero or high-level calibration gas value in CE R — A percent (%) A = Actual monitor response to calibration gas in percent (%) 5.3.2 Additional Calibration Error Tests and Adjustments Additional calibration error tests are performed whenever a daily calibration error test has failed; whenever a monitoring system is returned to service after repair or corrective maintenance, or after making certain calibration adjustments. Except for routine calibration adjustments, data from the monitor are considered invalid until successful completion of a calibration error test. Routine calibration adjustments are permitted after any successful calibration error test. These routine adjustments can be done to bring monitor readings as close as possible to the calibration -gas reference values. An additional calibration error test is then required following routine calibration adjustments when the monitor's calibration has been physically adjusted to verify that the adjustments have been done correctly. Additional calibration error tests are not required if the routine calibration adjustments are made automatically by the DAHS by means of a mathematical algorithm programmed into the software. P a g e 1 5-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 5 Quality Control Activities Additional (non -routine) calibration adjustments of a monitor are permitted before (but not during) linearity checks and RATAs. A calibration check, either the pre-programmed auto -calibration or a manual calibration initiated by a technician, will be performed prior to conducting any other QA audit (linearity, RATA). This is to ensure that the analyzers are in good general working condition before performing the audit. 5.3.3 Re -calibration Limits Adjustments to the calibration should be performed, at a minimum, whenever the daily calibration error exceeds the criteria specified in 40 CFR 60, Appendix B Performance Specifications (warning level). The two -point calibration error test is then repeated after adjustments. The recommended recalibration criteria for the NOx concentration monitor is CE >2.5% of span. For the 02 monitor, the recommended recalibration criterion is I R — Al >0.5% 02. For CO the recommended recalibration criterion is CE > 5% of span (40 CFR 60, Performance Specification 4/4A). These performance specification limits serve as a warning or maintenance limit that the monitor may be reaching the out -of -control limits. When the maintenance limit is exceeded facility technicians will need to take steps to troubleshoot and bring the calibration values back under the PS limit to ensure the monitor doesn't go out -of -control. 5.3.4 Out -of -Control Limits Part 60 Appendix F has a two part out -of -control specification. Per EPA guidelines the affected analyzer at a minimum is to be recalibrated when the %drift error is 2 times the performance specification to avoid exceeding either of the out -of -control limits noted below. An out -of -control period occurs when the daily calibration drift (zero or span) exceeds twice the applicable specification for five consecutive days. If the daily calibration drift exceeds four times the applicable Performance Specification drift limits in a single day the CEMS is considered out -of -control. The out -of -control period begins with the hour of completion of the fifth, consecutive, daily calibration drift check when the CD is in excess of two times the Performance Specification limit. Or, the out -of - control period begins with the hour of completion of the daily calibration drift check preceding the daily CD check that resulted in a CD in excess of four times the Performance Specification. The out -of -control period ends with the completion of a passing calibration drift being within the corresponding CD limit of either two times or four times the Performance Specification limit. Whenever a failed calibration, corrective action, and a successful re -calibration occur in the same hour, the system will not be considered to be out -of -control if two or more valid data points from that hour were recorded. During the period the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. OCSD Reclamation Plant 2 P a g e 1 5-7 Chapter 5 Quality Control Activities Date: September 2014 Revision: 3 The DAHS records the calibration error test results and displays the status (pass or fail) on the calibration report if the re -calibration (or out -of -control) criteria are exceeded. Re -calibration or corrective action is taken when the failure is identified. Table 5-2: Excessive Calibration Error Criteria — Part 60 CD Specification Excessive CD Excessive CD Analyzer Maintenance Level 5 Consecutive Days (2 X PS) 24 Hr. Criteria (4 X PS) or Warning Level Analyzer Out -of -Control Analyzer Out -of -Control (Part 60 Appendix F) (Part 60 Appendix F) CO 5.0% span error (Part 60 PS-4/4A) 10.0% span error 20.0% span error NOx 2.5% span error 5.0% span error 10.0% span error (Part 60 PS-2) 02 0.5% 02 difference 1.0% 02 difference 2.0% 02 difference (Part 60 PS-3) During the period the CEMS is out -of -control; the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. The out -of -control period begins with the hour of the failed calibration error test and ends with the hour of the next satisfactory calibration error test after corrective action. Whenever a failed calibration, corrective action, and a successful re -calibration occur in the same hour, the system will not be considered to be out -of -control if two or more valid data points from that hour were recorded. P a g e 1 5-8 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities 6 Quality Assurance Activities 6.1 Introduction Quality Assurance (QA) is a series of checks performed to ensure the QC procedures are functioning properly. The activities include but are not limited to quarterly and annual audits. 6.2 Quarterly Assessments The following assessments will be performed during each calendar quarter that the unit combusts fuel. This requirement is in effect the calendar quarter following the calendar quarter in which the monitor or CEMS is certified. 6.3 Cylinder Gas Audit -Part 60 The Cylinder Gas Audit (CGA) is performed for each Stack NOx, CO, and 02 analyzer at least once during each unit operating quarter based on the requirements of 40 CFR 60, Appendix F. If applicable, the CGA is performed on both the low and high ranges. CGAs are conducted in three consecutive quarters. During the fourth quarter, the accuracy of the analyzer is evaluated by conducting a Relative Accuracy Test Audit. Use separate calibration gas cylinders for each concentration during the audit. Conduct the CGA no less than two months apart. If possible given the plant operating schedule, the CGA is conducted during process on-line conditions. If the process operating schedule is such that an on-line CGA cannot be performed before the end of the reporting quarter then a process off-line CGA will be conducted. The CGA is exempt in quarters with zero operating time. 6.3.1 Cylinder Gas Audit Procedure A CGA test can typically be triggered through the DAHS controls. The PLC programming will control calibration gas valve(s) and timing sequencing for an automated test of each analyzer. The DAHS will perform all required calculations and provide a CGA report detailing test results. The technician will need to check that the correct calibration gases have been connected to the assigned regulators. Separate calibration gas cylinders are used for the two required concentration levels during the audit. Three non-consecutive runs at each concentration level are performed. The calibration gases are introduced at the probe interface box and transported through the CEMS sampling system (normal sampling flow path). Refer to the CEMS Engineering drawing SP (specification) page (located in the CEMS Operation and Maintenance manual) for information on calibration gases specified for this application and the regulator to be used for the CGA bottles. The following specifies the Part 60 requirement for CGA calibration gases. OCSD Reclamation Plant 2 P a g e 1 6-1 Chapter 6 Quality Assurance Activities Date: September 2014 Revision: 3 The calibration gases required for the diluent (02) are actual concentration values and not based on percent of range. Audit Point Pollutant Monitors Oz % of span % by volume Low level 20-30% of span 4-6% by volume Mid Level 50-60% of span 8-12% by volume The following summarizes the required calibration gas ranges Table 6-1: CGA Calibration Gas Specifications — Part 60 Stack NOx Analyzer Gas Concentration Measurement Range = 0-35 ppm Audit Point 1: Low (20 to 30% of span) 7 — 10.5 ppm Audit Point 2: Mid (50 to 60% of span) 17.5 — 21 ppm Measurement Range = 0-100 ppm Audit Point 1: Low (20 to 30% of span) 20 — 30 ppm Audit Point 2: Mid (50 to 60% of span) 50 — 60 ppm CO Analyzer Measurement Range = 0-80 ppm Audit Point 1: Low (20 to 30% of span) 16 — 24 ppm Audit Point 2: Mid (50 to 60% of span) 40 — 48 ppm Measurement Range = 0-760 ppm Audit Point 1: Low (20 to 30% of span) 152 — 228 ppm Audit Point 2: Mid (50 to 60% of span) 380 — 456 ppm Important: All calibration gases used for CGA testing must be EPA Protocol gases. Page 1 6-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities Important: Do not use gas cylinders if the pressure has fallen below 150 psig. The accuracy values for each concentration should not exceed 15% as calculated in the following equation or 5 ppm difference: Cylinder Gas Audit Accuracy 40 CFR 60, Appendix F, Section 6.3 A = Percent accuracy of the CEM Cn, = The average monitor response to the C Ca specific audit gas (high or low) in units of A= x 100 C a concentration Ca = Certified value of audit gas (value according to EPA Protocol certification) in units of concentration 6.3.2 Out -of -Control Period An out -of -control period occurs when the CGA at any of the two concentrations exceeds the applicable specifications (>15% error or 5 ppm difference). The out -of -control period begins with the hour of the failed CGA and ends with the hour of a satisfactory CGA following the corrective action. During the time the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted toward meeting minimum data availability. 6.4 Annual Relative Accuracy Test Audit Perform the following assessments annually for NOx, 02 and CO. The tests to be completed within 12 months of the end of the calendar quarter in which the CEMS was last tested for certification/recertification purposes. An independent testing contractor will conduct these RATAs. The Reference Test Method for the RATAs will be SCAQMD Method 100.1 for gas analyzers and SCAQMD Methods 1.1, 2.1, 3.1, and 4.1 for volumetric flow as outlined in the District's Source Test Manual (in lieu of Part 60, Appendix A Test Methods). The Relative Accuracy Test Audits for the pollutant and diluent gas analyzers will be conducted simultaneously for each unit (that is, simultaneous testing of each unit's CO, NOx, and 02 monitors). During Relative Accuracy Testing, each unit will operate at its normal level and combusting its primary fuel. Prior to the RATA ensure that all preventive maintenance has been performed on the CEMS equipment. Also perform the quarterly linearity check prior to the RATA to ensure proper linearization of the analyzers. OCSD Reclamation Plant 2 P a g e 1 6-3 Date: September 2014 Chapter 6 Quality Assurance Activities Revision: 3 6.4.1 Sampling Strategies Reference Method traverse points will be selected to ensure acquisition of representative pollutant and diluent sample concentrations, moisture content, temperature, and flue gas rate over the flue cross section. The reference test method that will be utilized in this program is SCAQMD Method 100.1. For mass emissions reporting requirements, SCAQMD Test Methods 1.1 thru 4.1 (moisture/stack flow) will be utilized as additional reference test methods. Before the test, a site assessment is performed to locate sample points for obtaining representative measurements of pollutant concentrations. Checks will be performed to verify the absence of cyclonic flow and gas concentration stratification. These checks will be done in accordance with the SCAQMD's Source Test Manual, Chapter X, Section 13 and SCAQMD Rule 218. This requirement may be waived by the District if cyclonic flow and gas concentration stratification checks have previously been performed (that is performed at initial certification of the CEMS). Each gas monitoring system RATA run will be a minimum of 30 minutes after the readings have stabilized (SCAQMD). For each run of a gas monitoring system RATA, all necessary pollutant and diluent concentration measurements, and moisture measurements (if applicable) will be made within a 60- minute period. Before and after each test run, the entire reference method sampling system will be leak checked by evacuating the system to a minimum of 20 inch Hg vacuum, and plugging for a period of 5 minutes. The resultant loss of vacuum cannot exceed 1 inches Hg during this period. A pre -test linearity check will be performed on each Reference Method analyzer. A zero gas (pure nitrogen), mid span and high span calibration gas will be introduced to each analyzer and its response will be recorded. The Reference Method analyzer linearity is acceptable if the monitor response is within 1% of the analyzer range. A system bias check will be performed on each Reference Method analyzer by transporting the EPA Protocol gases used to zero and mid span (or high span) the analyzers to the sample system as close as practical to the probe inlet. This way the calibration gases will be exposed to the same elements as the sample and the monitor response is recorded. The analyzers responses for each calibration gas must agree within ±5% of instrument range. Changes/repairs are made to the system to compensate for any differences in the analyzer readings. The system bias results will be used for the pretest calibration -drift values. Upon completion of the sample test run a posttest calibration -drift test will be performed. The results of the calibration drift test must be within ±3% or the test run is void; corrective actions will be taken and another test run will be performed in the advent of a failed calibration drift test or failed system bias test. NOx measurements will be performed in the NOx mode of the analyzer. An NO2 to NO converter check will be required if NO2 constitutes 5% or more of the total NOx in the sample stream, or the rule or permit condition requires "NOx" monitoring. The NO2 to NO converter must be at least 90% efficient. The converter will be high temperature (650°C) stainless steel, if no NH3 is present. If NH3 is present, then a low temperature (350°C) Molybdenum catalyst must be used in the converter. This check is done just prior to testing. Page 1 6-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities To correlate properly individual emission data and volumetric flowrate data with the reference method data, the beginning and end of each reference -method test -run (including exact time of day) will be annotated on the chart recorder or other permanent recording device. 6.4.2 Correlation of Data Confirm that the monitoring system and reference -method test results are on a consistent moisture, pressure, temperature, and diluent concentration basis. Response times of the emission monitoring system will be compared with the reference method measurements to ensure comparison of simultaneous measurements. For each RATA test run, the measurements from the monitors are compared against the corresponding reference method values. The paired data is tabulated in a table and relative accuracy results calculated. A minimum of nine sets of paired monitor data and reference -method test data will be performed. More than nine sets of paired data may be collected. All data, including any rejected runs will be reported. Runs may only be rejected due to unusual problems and/or occurrences during testing such as plant process problems, analyzer problems or a failed calibration or system bias check. Otherwise, all runs performed must be included in final results calculations of relative accuracy. 6.4.3 02 Relative Accuracy Test SCAQMD Test Method 100.1, an instrumental test method, will be used proposed as the reference method for this QA/QC program. A portion of the sample stream flows to a paramagnetic or polargraphic analyzer for the determination of 02 concentration. The 02 RATA will be conducted simultaneously with the NOx and CO RATAs. Each sample run will be no less 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas will be sampled at a number of traverse points, which will be determined prior to testing. The differences between the reference -method sample and the 02 monitor's readings will be evaluated from a minimum of nine (9) sets of paired monitor and reference - method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. For SCAQMD reporting purposes, test results are acceptable if the 02 relative accuracy does not exceed 10.0% of the mean value of the RM test data in terms of units of percent volume (semiannual). Alternately, for cases where the mean value of the reference method test data for 02 concentration is less than 5.0 volume percent, the relative accuracy requirement may be met if the following is satisfied. OCSD Reclamation Plant 2 P a g e 1 6-5 Date: September 2014 Chapter 6 Quality Assurance Activities Revision: 3 Idl + Iccl </= 1.0 volume percent where: d = average differences between the 02 concentration and the corresponding reference method test data cc = confidence coefficient 6.4.4 NOx Relative Accuracy Test SCAQMD Test Method 100.1, an instrumental test method, will be used as the reference method for this QA/QC program. This method is an instrumental analyzer procedure. A sample is continuously extracted from the effluent gas stream. A portion of the sample stream is conveyed to an instrumental chemiluminescent analyzer for the determination of NOx concentration. Each sample run will be no less than 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas is sampled at a number of traverse points that will be determined prior to testing. The difference between the reference method sample and the NOx monitor's reading is evaluated from a minimum of nine sets of paired monitor and reference method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. The diluent gas tests will be conducted concurrently with the pollutant gas tests. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. Results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method in units of ppmv. Alternately, for cases where the mean value of the reference method test data is less than 5 ppmv, the NOx concentration relative accuracy may be met if the following is satisfied. Idl + Iccl </= 1.0 ppmv where: d = average differences between the NOx concentration and the corresponding reference method test data cc = confidence coefficient For SCAQMD mass emissions reporting requirements, results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method test data in units of Ib/hr (semiannual). Alternately, for cases where the mean NOx concentration obtained by reference test method is less than or equal to 5.0 ppm, or the mean stack gas velocity obtained by reference test method is less than 15 feet per second, the mass emission rate relative accuracy may be met if the following is satisfied. dj + Iccl </= (c * s * A) * cf 6-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities where: d = average difference between the NOx concentration and the corresponding reference method test data cc = confidence coefficient A = stack cross -sectional area in the plane of measurement C = 1.0 ppm or mean concentration obtained by reference method, whatever is greater S = 2 feet per second or mean stack gas velocity obtained by reference test method, whichever is greater cf = conversion factor to pounds per hour 6.4.5 CO Relative Accuracy A relative accuracy test audit is performed on the CO monitor annually in accordance with SCAQMD Rule 218.1. SCAQMD Test Method 100.1, an instrumental test method, will be used as the reference method for this QA/QC program. A sample is continuously extracted from the effluent gas stream. A portion of the sample stream is conveyed to an ultraviolet (UV), nondispersive infrared (NDIR), or fluorescence analyzer for the determination of CO concentration. Each sample run will be no less than 30 minutes with approximately 15 minutes between sampling runs for test CEMS calibration. For each reference method determination, the flue gas is sampled at a number of traverse points that will be determined prior to testing. The difference between the reference method sample and the CO monitor's reading will be evaluated from a minimum of nine sets of paired monitor and reference method test data. From these differences, the 95% confidence coefficient is calculated, and the relative accuracy determined. The diluent gas tests will be conducted with the pollutant gas tests. Any tests not included in the calculations for the determination of relative accuracy will be included in the final test report. For SCAQMD Rule 218.1, results are acceptable if the relative accuracy is less than or equal to 20% of the mean value of the reference method or, the de-minimus concentration of 2.0 ppm CO, whichever is greater. 6.4.6 Flow Relative Accuracy Test Stack volumetric flow is calculated by the data acquisition system using signal inputs from fuel flowmeters in conjunction with F-factors (calculated for digester gas fuel and EPA default value for natural gas fuel) and used for determining CO and NOx mass emissions. The calculated volumetric flow values will be tested for relative accuracy using reference methods to determine stack flow. SCAQMD Test Methods 1.1 thru 4.1 (moisture/stack flow) will be used as the reference method for this QA/QC program for performing a RATA on flow monitors (or fuel flowmeters used to calculate stack flow). The flow relative accuracy test will be conducted at the normal operating level. The test will be conducted simultaneously with the relative accuracy tests that will be conducted for the CO and NOx monitoring systems. 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A:)e.!n:):)e anljelaJ aqj }! algelda:):)e we sjlnsad •slseq qps a uo pa.!edwo:) aq lllM sOulpeaj poglaw a:)ua.!a}aj aqj pue sSulpeaj moll ayl •paulua.!alap A:)e.!n:):)e anljela.! aqj pue'pajeln:)le:) si lual:)l33ao:) a:)uap!}uo:) %S6 aqI 'sa:)uaaa}}!p asagl woa j -elep Isal pogjaw a:)uaaajaa pue aojluow palled jo slas (6) aulu }o wnualulua e woa} pajenlena aq lllM sSulpeaa s,aolluow Mol} ay} pue aldwes poglaw anaia}ai ay} uaaM}aq saouaiajjlp ayl •Z•Z poglaVq o} Su!pione pajelnujeo se }onp/joe}s pea ui suoljeool ju!od asaaneaj le papio3ai aq !I!^^ s}uawainseaw Ajpolan aql •Bul;sa; JOJ pasn aq lllM aa}awouew paulpui ue pue agn;;o}!d adAj-S uy £ :uolslnaa sal;lnl;:)d a:)ueanssd Aj!lenb 9 .!a;deq:) bTOZ aagwaldag :a;ea Date: September 2014 Revision: 3 Chapter 6 Quality Assurance Activities Relative Accuracy RA = Relative Accuracy RM = Arithmetic mean of the reference method values d+� �� d _ The absolute value of the mean RA= x100 difference between the reference RM method values and the corresponding CEMS values I cc l = Absolute value of the confidence coefficient 6.4.8 Out -of -Control Period An out -of -control period occurs under any of the following conditions: 1. The relative accuracy of a pollutant concentration monitor or emission rate measurement system exceeds 20%. 2. The relative accuracy of flow monitoring system exceeds 15%. 2. Failure to conduct a relative accuracy test audit by the due date for a semi-annual assessment (annual if incentive program applies). For the relative accuracy test audit, the out -of -control period begins with the hour of completion of the failed RATA and bias test and is over at the end of the hour of a passing RATA and bias test. During the time the CEMS is out -of -control the CEMS data may not be used in calculating emission compliance nor be counted towards meeting minimum data availability. 6.5 Sampling System Bias Test In accordance with SCAQMD Rule 218.1 (b)(4)(B), a sample system bias test is performed annually on all analyzers prior to the RATA. The sampling system bias test is designed to ensure consistency between local (analyzer direct) and remote (at -the -probe) calibrations. The objective is to prove the integrity of both the sample handling system and the analyzers. The check serves as a leak test of the sampling system. The CEM sampling system bias check is the difference between analyzer responses when calibration gas is injected through the sampling system and direct injection of the same calibration gas into the analyzer. A zero concentration calibration gas will be injected into the CEMS through the calibration line to the valve box and the monitor response value will be recorded. The same procedure will be done for a calibration gas that closely approximates the effluent gas concentration. Both gases will be injected in such a manner that the calibration gas path follows that of the effluent gas from the CEMS valve box to the analyzers. OCSD Reclamation Plant 2 P a g e 1 6-9 Chapter 6 Quality Assurance Activities Date: September 2014 Revision: 3 The same two gases will each be injected directly into the analyzer and the individual analyzer responses will be recorded. From the two sets of injections the system bias will be calculated. The following equation will be utilized. SB = ((P — A)/S) * 100 Where: SB = system bias analyzer response P = analyzer response when the calibration gas is injected at the probe A = analyzer response when the calibration gas is injected at the analyzer S = span of the instrument Results are acceptable if the system bias check is less than or equal to 5%. P a g e 1 6-10 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests 7 Recertification and Diagnostic Tests 7.1 Introduction All maintenance events will trigger the need to perform diagnostic testing and/or recertification events to ensure that the CEMS has been returned to optimum operating condition after the maintenance activity. The immediately following sections describe the types of test events that may be required after completion of certain types of maintenance activities. 7.2 Diagnostic Tests and Recertification Events Diagnostic and recertification tests are those tests required to verify that a CEMS is operating accurately following certain preventive or corrective maintenance procedures. Provided that all required diagnostic tests and recertification tests are successfully completed, valid data collected beginning with the time of completing the required test(s) are considered valid. If a test is failed, then the data collected from the time of completing the preventive or corrective maintenance procedure that triggered the diagnostic test period to the time of the failed diagnostic test is considered invalid. Results of each required diagnostic tests or recertification test event will be entered into the CEMS Maintenance Log. Entries in the Maintenance Log will be reviewed by responsible facility mangers/supervisors to ensure that the entries are complete and that all required tests have been completed. Consistent with the requirements set forth in SCAQMD policy, the facility will recertify the CEMS or any system component, when necessary. Recertification is required whenever a replacement, modification, or change is made to the CEMS or system component (including the DAHS) that significantly affects the system's ability to measure or record mass emissions, or emission concentration. However, changes resulting from routine or normal corrective maintenance or QA activities do not require recertification. Similarly, software modifications in the automated DAHS do not require recertification when the modifications do not affect missing data substitution or calculation formulas. SCAQMD policy specifies that for recertification, the same series of tests that were performed during the initial certification test program must be repeated unless otherwise approved by the District. The following tables list maintenance activities that would require either diagnostic tests orfull recertification. 7.2.1 Diagnostic Tests and Recertification Summary Tables The following tables list maintenance events and outline the appropriate tests to be performed for each event. The tables clarify which types of changes to a monitoring system may "significantly affect the ability of the system to accurately measure or record" emissions or flow rate and therefore require recertification testing or less stringent diagnostic testing. OCSD Reclamation Plant 2 P a g e 1 7-1 Chapter 7 Recertification and Diagnostic Tests Date: September 2014 Revision: 3 The following tables do not address every situation that may arise and is not binding for situations that it does address. Contact the District concerning specific situations, particularly where an event occurs which is not listed in the tables. The tables are divided into two types; Like Replacements only meaning all replacements are for like in all aspects, and Unlike Replacements meaning replacements are of different manufacturer, model or specification. Table 7-1: Like Replacements Only RECLAIM/NON-RECLAIM CEMS quality assessment tests following quality control activities 1: a v u - � Q i Q L VI Quality Assessments E Y V) v o EVI < v E .2 c0 ~ O A Ol x u O tOif !Cn 3 i �� y Z N N •V Q T Y V O N- Quality Controls C L% c U J S Z W (n Q (n Sample System Components Probe replacement X Probe filter replacement X Heated sample line replacement X X X Condenser replacement X X X Sample pump repair/replacement X Sample filter replacement X Hardware/Software Components CEM controller components replacement X DAHS hardware replacement 9 DAHS software reloading X Page 1 7-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Like Replacements Only - Continued Chapter 7 Recertification and Diagnostic Tests a Gl U � — o Q Quality Assessments E '^ a, O E 41 H v E .io i ~ G T u Gl U x u Ln N _ O H vOi N C 3 i •L N w G1 Z C Z N N .V Gl C. E Y �• LL Y V C O CL En Quality Controls U C G U J E Z W N Q N cc Fuel Flow Metering System (as applicable) Primary element replacement 9 Transmitter replacement X NOx Analyzer (as applicable) " NO2 converter replacement X X Photomultiplier tube (PMT) replacement X PMT tube cleaning X Analyzer replacement X X X X X X Pre -certified analyzer (redundant backup) X Analyzer vacuum pump X repair/replacement Analyzer filter replacement X Ozone generator replacement X PC board replacement X Thermo -electric temp. cont. board X Optics cleaning/replacement X Chopper belt/motor replacement X Capillary replacement X OCSD Reclamation Plant 2 P a g e 1 7-3 Chapter 7 Recertification and Diagnostic Tests Like Replacements Only - Continued Date: September 2014 Revision: 3 a Gl U � — o Q Quality Assessments E '^ a, O E 41 H v E .io i ~ G T u Gl U x Z u Ln N _ O H vOi N C 3 i •L N w G1 C Z N N •V Gl C. E Y �• LL Y V C O CL En Quality Controls U C G U J E Z W N Q N cc CO Analyzer (as applicable) io Analyzer replacement X X X X X Pre -certified analyzer (redundant backup) X Bulb/lamp replacement X PC board replacement X Analog output trim X Optics cleaning/replacement X Optical bench alignment X Electro-optic heater replacement X Detector repair/replacement X Chopper motor replacement X Chopper bandpass filter(s) replacement X 02 Analyzer (as applicable) to Analyzer replacement X X X X 8 X Pre -certified analyzer (redundant backup) X Linearizer circuit replacement X X Zr02 cell replacement X PC board replacement/adjustment X Source lamp replacement X Photocell replacement X Detector replacement X Oven temp. adj. or replacement X Page 1 7-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests Notes: 1. Satisfactory completion of the indicated quality assessment activity will be sufficient demonstration of the CEMS ability to generate valid data. A change of any component listed on the original CEMS application by specific model and/or serial number for which specific details such as materials of construction or design are included requires formal notification to the District and will result in a response from the District. 2. CEMS calibration: A calibration performed in normal operating mode to confirm proper operation and establish new calibration correction factors or valid data generation. 3. Linearity test consists of conducting a cylinder gas audit (CGA) as described in 40 CFR 60, Appendix F, 40 CFR 75, or as defined in an SCAQMD approved QAP for the facility. 4. Applicable to systems where ammonia is present. 5. Can use any NIST traceable gas. 6. May not be applicable to dilution probe systems; consult SCAQMD. 7. As defined in 40 CFR 60, Appendix F. 8. If an analyzer is used for EPA F-factor calculation of stack flow rate (as described in EPA Method 19). 9. Refer to applicable sections of QAP or consult with SCAQMD for additional specific guidance. 10. 168-hour "burn -in" test is required for complete analyzer change out. OCSD Reclamation Plant 2 P a g e 1 7-5 Chapter 7 Recertification and Diagnostic Tests Table 7-2: Unlike Replacements Only Date: September 2014 Revision: 3 RECLAIM/NON-RECLAIM CEMS quality assessment tests following quality control activities 1: a+ e V � �� 2 V f0 — iH w n Quality Assessments E M m i o E °' H Q v E U N H u O vOi N W f6 3 = •f6 y i Z E O. Quality Controls U C� G J E o Z N Q N Sample System Components Probe relocation X X X 8 X Probe replacement X X X Probe filter replacement X X X Heated sample line replacement X X X Condenser replacement X X X Sample pump repair/replacement X X X Sample filter replacement X X X Hardware/Software Components CEM controller components replacement X DAHS hardware replacement X DAHS software reloading X Fuel Flow Metering System (as applicable) Flow computer X Primary element replacement X Transmitter replacement X Page 1 7-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Unlike Replacements Only - Continued Chapter 7 Recertification and Diagnostic Tests o m c Z U — w Q N Y Q G/ f6 Q Quality Assessments E H MVIi Y w o E °,,' H ¢ oc v E c X O a N u 3 O u H to 3 •f6 v v i v ZCL N Q E �' to Y 0 Quality Controls E z Vn Q to V) o01c NOx Analyzer (as applicable) io NO2 converter replacement X X X PMT tube replacement X X Analyzer replacement X X X X X X X Analyzer vacuum pump X repair/replacement Analyzer filter replacement X Ozone generator replacement X Critical orifice/capillary replacement X PC board replacement X Thermo -electric temp. cont. board X Optics replacement X X Chopper belt/motor replacement X CO Analyzer (as applicable) io Analyzer replacement X X X X Bulb/lamp replacement X PC board replacement X Analog output trim replacement X X Replace optical bench X X X Optics replacement X X Electro-optic heater replacement X Detector replacement X X Chopper motor replacement X Chopper bandpass filter(s) replacement X OCSD Reclamation Plant 2 P a g e 1 7-7 Chapter 7 Recertification and Diagnostic Tests Unlike Replacements Only - Continued Date: September 2014 Revision: 3 o a.+ e U U 72 M .0 ra U M — .C. i� w w n Q M Y Quality Assessments E M �6 > O E 4j a E 2 ;° OLA Ln 3 O EA N f6 = •f6 y i Z C. �` Y C. Quality Controls u C3 C -� C Z N Q N at 02 Analyzer (as applicable) io Analyzer replacement X X X X 9 X Replace linearizer board X X Cell replacement X X PC board replacement X Source lamp replacement X Photocell replacement X Detector replacement X Oven temp. replacement X Notes: 1. Satisfactory completion of the indicated quality assessment activity will be sufficient demonstration of the CEMS ability to generate valid data. A change of any component listed on the original CEMS application by specific model and/or serial number for which specific details such as materials of construction or design are included requires formal notification to the District and will result in a response from the District. 2. CEMS calibration: A calibration performed in normal operating mode to confirm proper operation and establish new calibration correction factors or valid data generation. 3. Linearity test consists of conducting a cylinder gas audit (CGA) as described in 40 CFR 60, Appendix F, 40 CFR 75, or as defined in an SCAQMD approved QAP for the facility. 4. Applicable to systems where ammonia is present. 5. Can use any NIST traceable gas. 6. May not be applicable to dilution probe systems; consult SCAQMD. 7. As defined in 40 CFR 60, Appendix F. 8. Stratification test must be done. 9. If an analyzer is used for EPA F-factor calculation of stack flow rate (as described in EPA Method 19). 10. 168-hour "burn -in" test is required for complete analyzer change out. Page 1 7-8 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 7 Recertification and Diagnostic Tests 7.2.2 SCAQMD Recertification Procedures The District will reevaluate the monitoring systems where changes to the basic process equipment or air pollution control equipment have been made, to determine the proper full span range of the monitors. A change to a monitor's full scale range will be implemented in accordance with procedures from the SCAQMD's Technical Guidance Document R-003 which specifies a 3-point linearity test. Recertification of any existing CEMS must be completed within 90 days of the start-up of newly changed or modified equipment monitored by the CEMS. The facility shall calculate and report NOx emission data for the period prior to the CEMS recertification through the DAHS according to the following: a. For any CEMS, which is recertified within 90 days of start-up of the newly modified equipment, the emission data recorded by the CEMS prior to the recertification would be considered valid and will be used for calculating and reporting NOx emissions for the corresponding measurement point. b. For any CEMS, which is not certified within 90 days of start-up of the newly modified equipment, the 90t" percentile emission data (lb/day) for the previous 90 unit -operating days recorded by the CEMS prior to the recertification shall be used for calculating and reporting NOx emissions for the corresponding measurement point. RATAs required during a recertification test program must be submitted to the District within a 60 day window in order for the CEMS data to be considered valid from the last day of RATA testing. 7.2.3 Impact of Recertification Events on Data Acceptability If a replacement, modification or change is such that the data collected by the previously certified monitoring system are no longer representative, such as after a change in flue gas handling system or unit operation that requires changing the span value of the analyzers, the facility must substitute data using initial missing data procedures. If changes results in significantly higher concentration or flow rate, substitute maximum potential values as approved by the State regulatory agency during the period following the replacement, modification or change up to the hour of successful completion of all recertification testing. OCSD Reclamation Plant 2 P a g e 1 7-9 Chapter 7 Recertification and Diagnostic Tests Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 7-10 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 8 Routine Preventive Maintenance 8.1 Introduction The following sections describe a process of checks that must be followed to ensure reported data is reliable and the CEMS operates dependably. The following includes information about when checks and audits should be performed and when a situation indicates the need for corrective actions. It is essential the personnel conducting the checks and audits completely fill out every item on the appropriate forms. This includes the recording of any comments concerning the condition of the CEMS. Corrective actions should be initiated immediately upon identification of a problem or malfunction. It is recommended that zero and span calibration drift checks be conducted immediately prior to any maintenance and a calibration must be performed after any maintenance. If the post -maintenance zero or calibration drift test shows excessive drift, correction action and recalibration must be conducted to bring the CEMS and its components within specifications. All corrective action activities must be documented. As routine or non -routine maintenance is performed, consult the table(s) from Chapter 7 of this manual. The tables identify the type of maintenance event and resultant test specification that may be required to demonstrate compliance of the equipment after completion of the maintenance procedure. 8.2 Logbook Maintenance A logbook and maintenance check sheets will be kept and maintained to track all scheduled and unscheduled maintenance, calibration -gas bottle pressures and any other anomalies or information relevant to the history of the individual CEMS. Maintenance records must be maintained and presented for inspection if asked for by a regulatory agent. A record of all testing, maintenance, or repair activities performed on any monitoring system or component will be maintained in a location and format suitable for inspection. The logbook and/or maintenance/inspection log sheets will include entries for: 1. Any testing, adjustment, repair, replacement, or preventive maintenance action performed on any monitoring system. 2. Corrective actions associated with a monitor's outage period. 3. Any adjustment that recharacterizes a system's ability to record and report emissions data must be recorded (for example, changing of temperature and pressure coefficients). 4. The procedures used to make the adjustment(s). S. Individual entries must include the date, time and description of corrective and preventive maintenance procedures performed on each CEMS. OCSD Reclamation Plant 2 P a g e 1 8-1 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 8.3 Minimize Downtime during Routine Maintenance The goal of this section is to minimize downtime and the impact on data availability during normal routine maintenance. Following the steps on routine preventative maintenance as well as any additional maintenance requirements on all equipment supplied with this system will greatly reduce emergency or breakdown repairs. All necessary spare parts, tools, and equipment should be available to the persons responsible for the upkeep of this system at all times. This is critical to plant owners and operators as too much time spent in downtime can affect data availability requirements. While performing any maintenance activity, consult the Recertification/Diagnostic Test tables located in Chapter 7 of this QAP document. The tables specify types of maintenance activities and resultant diagnostic test routines required to demonstrate the component is operating within compliance specifications after completion of the maintenance procedure. All maintenance activities, whether routine or non -routine, needs to be documented by date, time, type of activity or corrective action, name of technician performing the checks, total time needed to complete the check, and the results of the post -maintenance required compliance check. This information to be logged in the appropriate CEMS logbook and/or maintenance check forms. Some maintenance can be performed while the CEMS is operating, without effecting data integrity or system availability. Much of the CEMS servicing requires placing the system in maintenance mode by using the MAINT REQ switch on the CEMS front panel to perform the work. A way to minimize downtime is to take advantage of planned or unplanned process trips, outages or overhauls. Maintain the DAHS in operational status at all times. If the system is equipped with a back-up CEMS then perform service, calibration and a complete function and accuracy check of the back-up system before transferring the data -recording task to the back-up system. Ensure that the back-up CEMS is accurately analyzing, recording and reporting data before beginning the maintenance or repairs on the primary unit. Hourly emission averages will be affected by spending excessive amounts of time in maintenance mode. This in turn affects data availability. Leave the system in maintenance mode for only as long as needed to perform the needed maintenance or repair activity. Return the system to normal sampling mode as soon as possible. Frequency of maintenance depends on many variables such as geographic location (humidity and seasonal temperature fluctuations), fuel type, stack temperature and moisture content, etc. Consequently, scheduled maintenance intervals will vary from the general guidelines given in the CEMS Operation and Maintenance (O&M) manual and the individual component equipment manuals. 8.4 System Checks The following sections provide a brief overview on general system checks used for troubleshooting proposes. P a g e 1 8-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 8.4.1 Calibration Failure Technicians are responsible for checking the daily calibration report as soon as the calibration sequence has been completed for the day. The DAHS will output an alarm whenever a calibration result is out of specification. Calibration results are reviewed through the DAHS and can be printed out. Weekly upward or downward trends in calibration results may require checking and manual calibration of the analyzer before the analyzer becomes out -of -control. If a calibration failure occurs, data is considered out -of -control until a successful re -calibration has been performed. If a calibration failure occurs, first check the gauge on the related calibration gas cylinder to see if the pressure is adequate (above 150 psig). If the gas pressure is adequate, manually perform a calibration. If calibration cannot be successfully completed by adjusting the analyzers, troubleshoot and perform maintenance as required on the analyzer. Use the following as a guideline for performing troubleshooting after a calibration failure: 1. First check the value entered in the DAHS and the analyzer for the gas cylinder to that listed on the cylinder label. If the values do not agree, correct. 2. Next, check to see that the bottle supply valves are open, that the pressure regulator is set to 20 psig, and that the cylinder has more than 150 psig of gas remaining. If the cylinder level falls below 150 psig, the cylinder will need replacing. 3. If the calibration failure percentage is large, this may indicate a system or component failure in the analyzer; not simply analyzer drift. In this situation, follow the troubleshooting procedures detailed in the equipment manufacturers' manuals. 4. If the cylinder and the analyzer are set up correctly, and if the failure percentage is small, the analyzer should be re -zeroed and re -spanned following manufacturers' procedures. 5. All analyzer adjustments must be followed by a hands -off, full system calibration. 6. Check the calibration report to show that the adjustment or repair resulted in a passed calibration and that the out -of -control period has ended. 7. Log the corrective actions taken in the CEMS maintenance log book. Be sure to include: a. Date and time analyzer became out of control or out of service. b. Description of any testing, adjustment, repair, component replacement, or preventive maintenance performed. c. Analyzer readings before and after the adjustment. d. The follow up quality assurance activity that was performed to show that the adjustment or repair involved solved the problem (minimum, hands off calibration check). e. Date and time the analyzer was returned to service. If a calibration failure requires a substantial readjustment of the zero calibration on an analyzer, and if subsequent automatic calibration indicates a widely drifting zero output, troubleshoot and service that analyzer following the procedures in the manufacturer's instruction manual. OCSD Reclamation Plant 2 P a g e 1 8-3 Chapter 8 Routine Preventive Maintenance 8.4.2 Abnormal Measurement Output Voltage/Current Date: September 2014 Revision: 3 If output voltage/current range is not between the required range for each analyzer and calibration is completed successfully, refer to the analyzer manufacturer's instruction manuals for adjustment and/or repair information. 8.4.3 Water Contamination When troubleshooting a sample failure alarm check for any water in the moisture sensor bowl or a high cooler temperature. To find the cause of the water contamination, proceed as follows: a. Check to see that the temperature of the sample gas cooler (GC1) is at least 2°C (-35°F). b. Remove, dry out, and replace the moisture sensor (MS1) filter elements. 8.4.4 Moisture Sensor Check The moisture sensor (MS1, MS2) should be checked daily to ensure it is dry and clean. The moisture sensor protects the downstream analyzers from damage. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Carefully remove knurled nut at the base of the filter housing. The sensor is made of glass components. Support the moisture sensor so it does not drop and break. 2. Remove and inspect the sensor for cracks and moisture between the two contacts. If no moisture is present then the alarm should be off. You can check the sensitivity by simply dampening the sensor slightly. It should activate the alarm. If the system is running the pump will turn off. 3. If moisture is present you will need to dry the sensor and purge out the Teflon lines between the chiller outlet and the moisture sensor. Replace the filter if needed (see particulate filter replacement procedure). 4. To purge the lines remove the 1/4 inch Teflon line at impinger #2 outlet. Be careful not to drop the gasket, note the Teflon side of gasket faces the glass. 5. Next loosen and remove the 1/4 inch Teflon line at the moisture sensor outlet. Purge the Teflon line from the chiller to the moisture sensor outlet with dry instrument grade air or N2 until all signs of moisture are gone. 6. Reinstall the line and the moisture sensor, make sure gaskets are installed properly and all fittings are tight. If moisture is getting past the sample gas cooler you should troubleshoot the cooler to find out the cause. P a g e 1 8-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance When checking is completed turn the sample pump back on. Verify flow and pressures are okay and there are no leaks in the lines. Take system out of maintenance and calibrate system. 8.4.5 Sample System Particulate Filter Check Visually inspect particulate filter (F1, F2) on a daily basis. If filter shows buildup and flow levels are dropping, replace filter. Otherwise, the filter should be replaced on an annual basis. Place system in maintenance mode and turn off sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Carefully remove knurled nut at the base of the filter housing. Support the moisture sensor so it does not drop and break. 2. Carefully remove the glass filter housing. 3. Carefully remove the knurled nut at the base of the filter element. The nut and filter element will drop out from its supporting housing bracket. 4. Clean the bracket with de -ionized water if needed and dry. Replace the filter element making sure it seats into the small lip on center. 5. Inspect the O-ring and replace if needed. 6. Inspect the small seal at the base of the knurled nut that supports the moisture sensor. Verify the Teflon side of the seal is facing up. 7. Reinstall in reverse order. When the check is completed turn sample pump back on. Verify that flow and pressures are okay and there are no leaks in the lines. Take system out of maintenance and calibrate system. 8.4.6 Routine Maintenance for the Sample Probe The probe has no moving parts. It does have a particulate filter and an electric heater. The electric heater can be checked by using a clamp -on AC amp meter to detect current on the power wires going from the analyzer cabinet into the sample line up to the probe. The probe also has a low temperature alarm contact that will detect an inoperable probe heater. The filter is manually checked as part of scheduled routine maintenance as described later. Changing the Probe Filter: Caution: The probe and filter assembly may be hot and can cause burns when not handled with appropriate protection. Use heat resistance gloves when performing maintenance on the probe. OCSD Reclamation Plant 2 P a g e 1 8-5 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 To change the filter in the Universal 270 probe, grasp the cap at the end of the filter body opposite the probe and turn counter clockwise. Removing the cover exposes the filter. Reach into the heated oven with pliers to pull out the old filter. Inspect the 0-rings located at each end of the filter to ensure they are still elastic and will seal the filter. Replace them if they are charred or deformed. Replace the filter with a new one, again handling it with pliers. Insure it is pushed in the center of the oven so that it is in contact with the 0-ring at the inside end of the filter. Screw the cap back on the filter body. 8.4.7 Routine Maintenance for the Sample Line The sample line requires no maintenance. However, it is advisable to periodically inspect the sample line visually to detect any damage or wear due to rubbing, vibration, physical damage, etc. If the sample line is installed properly there should be no stress points that could cause the tubing to become kinked in any manner. Typical life of the sample line heat trace is approximately 10-12 years depending on the temperature maintained and ambient conditions. Sample line heat trace is not a serviceable item and thus would require replacement in its entirety. 8.4.8 Routine Maintenance for the Sample Conditioning Unit The M&C ECM sample -conditioning unit (GC1) requires no particular routine maintenance. Depending on the quality of the ambient air the cooling fin block should be blown out with compressed air from time to time. In addition: 1. Insure sample pump is operating properly 2. Insure condensate pump is operating correctly The operating temperature of the sample cooler is monitored and a signal input indicating a fault will be sent to the PLC if temperature set points have been exceeded. Troubleshooting procedures and corrective actions must be initiated whenever a sample cooler alarm has been activated. 8.4.9 Replacing Ammonia Scrubber Check ammonia scrubber (AS1) on a quarterly basis. When deposits are visible 75% of the way up the length of the scrubber, scrubbing media needs to be replaced. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. P a g e 1 8-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 1. Bleed off any liquid from ammonia scrubber through the drain located at the base of the scrubber into the drain manifold. Rubber gloves suggested for servicing scrubber. 2. Unscrew thumbscrew on the bottom of the housing. 3. Swing yoke to one side. 4. Hold the bottom cap plate and housing and twist slightly while pulling downward to remove it from its housing bracket. 5. Remove old media and dispose of properly. Housing, center rod, screens and spring may be cleaned with de -ionized water. 6. Replace bottom cap plate, screen and center rod into housing. 7. Fill with 135 cc Berl Saddles and 65 cc scrubbing media, make sure no material falls into the center rod. 8. Make sure the rod is centered so it fits back into housing bracket without forcing it. Inspect and clean O-rings. 9. Reassemble the top screen, spring and take the complete assembly and push it back up into its housing bracket O-rings; twist slightly to seal. Be careful not to crack the case housing. 10. Replace the yoke and tighten the thumbscrew finger tight. Do not over tighten. 11. Verify scrubber drain is closed. After completion of the procedure take system out of maintenance. Check that flow rates are okay and no leaks detected. Calibrate system. 8.4.10 Instrument Air Filter Service Check Use the following to service the instrument air filter (FR1). The filter regulator should be checked weekly (minimum). The DAHS will output an alarm if instrument air pressure drops below setpoint (approximately 60 psi). The filter assembly requires periodic cleaning and replacement, typically semiannual but the interval is dependent on site -specific operating conditions. Place system in maintenance during service if applicable. Note: Systems differ, review system engineering drawings and operation first, verify set point. Use rubber gloves if filter is oily or wet. 1. Turn off main instrument air supply valve (HV1). 2. Ensure that the auto -drain has cleared all moisture at bottom of the filter bowl. 3. Allow air to bleed off and the pressure gauge for the regulator reads zero psi. 4. Loosen any tubes attached to the bottom of the regulator drain. 5. Loosen the nut at the bottom of the filter bowl and remove it completely while supporting the bowl with your other hand. 6. Remove the bowl. 7. Grab the filter and filter retainer washer at the bottom and twist it slightly. The filter and retainer washer should drop down. OCSD Reclamation Plant 2 P a g e 1 8-7 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 8. Inspect the O-ring in the retainer washer. Replace if needed. 9. Clean the filter housing and inspect the O-ring at the base of the filter housing were the top of the bowl seats. Replace O-ring if bad (0-ring can get stuck to the bowl). 10. Clean the filter bowl, filter retainer washer, and mounting nut. 11. Inspect the O-ring on the mounting nut. Replace O-ring if bad. 12. Clean all parts. Reinstallation 1. Install 0-rings, filter and filter retainer washer. 2. Verify O-rings are in place and install bowl and nut that secures the bowl. Hand tighten (note bowl is made of polycarbonate and can crack if over tightened). Once the O-rings are correctly seated tighten the nut to secure the bowl. 3. Once bowl drain is in place leave it slightly open. 4. Turn on HVI instrument air slowly and then close off drain as pressure builds. This allows pressure to build up slowly and any moisture to drain. Verify set point is O.K. and there are no leaks. 8.4.11 Peristaltic Pump Tubing Replacement Operation of the sample cooler peristaltic drain pumps (DPI/DP2, DP3/DP4) should be checked daily, turning approximately 6 rpm. The tubing should be inspected annually for clogging or cracks and replaced as needed. To inspect and replace the tubing place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. A supplied tubing loading key will be required for assembly. 1. Turn off drain pump at the pump on/off switch. 2. Disconnect the inlet and outlet tubing of the pump from the chiller and exhaust manifold drain or at the slip fit connectors. Note pump rotation. 3. Remove the 4 wing nuts and washers. 4. Remove the first head (end bells), and or second head from the studs by pulling the head towards you away from the pump body. 5. Pull the head end bells apart. Hold the end bell containing the rotor with the tubing retainer grooves pointing down. Remove the old tubing. It may show signs of wear, small cracks or cuts. 6. Inspect the pump rollers to make sure they are rolling freely. P a g e 1 8-8 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance 7. Replace the old tubing with Masterflex tubing the same diameter and length as the one you removed. Make a note on where the bend of the old tubing was located. It will be the part of the tube that will be placed around the rollers. 8. Place tubing in the right groove and against the first two rollers. Hold tubing with thumb. Near groove, insert smaller prong of loading key between the top of the rotor and tubing. Push key in as far as possible. 9. Push down and turn the key counterclockwise completely around the rotor. The key will push the tubing uniformly into the end bell assembly. Hold the second end of tubing. Remove the key. 10. Position the other end bell on top and press the end bells together. Be careful not to pinch the tubing. If end bells do not snap tightly together, reload tubing. If necessary, turnkey in slot on rotor shaft to adjust tubing. 11. With key in slot on rotor shaft, turn key to align tang on rotor shaft with slot in motor drive shaft. Point tubing retainer grooves up. Shift the pump head slightly until it snaps on the alignment pins (if present). Secure with the screws. Tighten with fingers only. 12. Do the same for pump head number two. Then reinstall the heads making sure the cam and the slot in each head line up so the pump will rotate freely and the wing nuts can be reinstalled and tightened up. 13. Turn the drain pump on, verify it turns in the right direction and is removing water. 14. After completion take the system out of maintenance and calibrate the system verifying no leaks in the system. 8.4.12 Sample Pump Diaphragm Replacement The sample pump (SP1, SP2) should be checked annually. Rebuild pump as needed. Place system in maintenance mode and turn off the sample pump. Note: Individual configurations differ, some pumps can be unplugged, and some are turned off by unplugging the moisture sensor related to the pump, some have toggle on/off switches. Others can be digitally turned off through the OIT or turned off by DAHS control. Know the system controls first. 1. Remove the two 1.4 inch Swagelok nuts at the inlet and outlet to the pump. Do not mix up the two lines. 2. Use a 3/16 Allen wretch to loosen the 4 SST screws on the top of the pump head. Note the direction of flow arrows on the top of the pump head. 3. Remove the 5/32 Allen screw on top of the pump housing and replace the Teflon washer and the Teflon coated diaphragm. Inspect the Teflon coating on the plate -diaphragm and head parts for good condition. 4. The valve body can then be removed by unscrewing the two smaller screws. This part may be freed by gently tapping on these two screws after they have been loosened about three or four turns. OCSD Reclamation Plant 2 P a g e 1 8-9 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 5. Carefully remove the valve body, the two disc -valves, and the gasket. Check all internal surfaces for any accumulation of dirt. The two disc -valves can be wiped clean and replaces as long as they appear unaffected by usage. The valve gasket should be inspected. 6. Replace the gasket and disc -valves, verify the Teflon coating is in good condition and the valve seats are clean and dry. 7. The service diaphragm is secured by a single screw in its center. Remove this screw with a 5/32" Allen wrench. The diaphragm and plate should lift off. Some adherence to the metal might occur if the diaphragm has been in use for a long period. 8. When replacing the service diaphragm, a Teflon washer should be inserted under the head of the diaphragm cap screw. This is added insurance against small gas leaks through screw heads. After tightening the screw, the excess Teflon should be trimmed away. When replacing the service diaphragm, be sure the four projecting studs of the base casting are properly located in the four outer holes provided in the diaphragm before the part is clamped in place. Be sure the diaphragm plate is firmly replaced with its center screw. 9. Reinstall the valve body into the head by setting the head onto the valve body and tighten the two screws. Make sure the discs seated correctly. Reinstall the head. Turn the pump on to verify suction and pressure. 10. Hook up the Swagelok tube and fittings. Take out of maintenance and calibrate system. 8.4.13 NOx Converter Check This check is performed to ensure that the majority of the NOx component of the stack gas is able to be converted by the NOx analyzer into NO to be measured. The NOx converter element of a NOx analyzer has a typical life span of 2,000 ppm hours, roughly about a 2-5 year lifespan. NOx converter degradation is not easily detected during normal operation and daily calibrations. NOx converter failure will be detected during a relative accuracy test audit, as the reference method NOx measurement will not agree with the stack measurement. This procedure should be performed annually, before the RATA. The NOx converter efficiency check is performed in accordance with EPA Test Method 7E, section 8.2.4.1, section 12.7, and section 13.5. 1. Select a protocol gas cylinder having an NO2 concentration that is 15-18 ppm, balanced in air for stainless steel converters. No other gases may be present in the cylinder. Alternately, use an NO2 gas that is within 10% of expected NO2 concentration in the exhaust stack. Note that NO2 cylinders have a limited shelf life. Check the expiration date on the cylinder prior to use. 2. Perform a calibration check to ensure that the analyzer is not out -of -control. Make adjustments and re -check the calibration as necessary. 3. Place the system into maintenance mode. Directly inject the NO2 gas to the analyzer and check cylinder regulator pressure to ensure that the flow rate is 2 liters per minute. 4. Flow the gas until stable readings are reached (approximately 10 minutes). If the resulting stable reading is 90-100% of the cylinder target value, the NOx converter is converting the NO2 properly. Any lesser amount of conversion indicates that the NOx converter needs to be replaced. If the converter is replaced, perform a follow up converter check to ensure that the problem was resolved. 5. Note in the CEMS maintenance log book when the converter check was performed, results of the check, and if the converter was replaced. P a g e 1 8-10 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance NO2 to NO Conversion Efficiency 40 CFR 60, Appendix A, Method 7E, Equation 7E-7 EffNO2 = Percent converter efficiency C°" CDir = Monitor response value to the direct EffNO2 = x 100 v NO2 gas injection Cv = Certified value of the NO2 calibration gas 8.4.14 Analyzer Cabinet Temperature Control The analyzer cabinet is equipped with HVAC to maintain ambient temperature at a stable level. The temperature inside the shelter should typically be controlled at 72°F and should not deviate by more than ±5 degrees in a 24 hour period. A stable temperature is needed to guard the equipment against analyzer drift resulting from ambient temperature fluctuations. A routine check of the HVAC controls should include: 1. Verification of correct temperature control. If unit is not functioning correctly, corrective action procedures must be immediately implemented. 2. Check condition of the conditioner's filter on a monthly basis. Change as needed, usually every two months. 8.5 CEMS Preventive Maintenance Schedule This section contains a suggested schedule for performing preventive maintenance. Maintenance schedules may vary depending upon site -specific conditions (that is, filters may need to be changed more often in a "dirty" environment or less often under "clean" conditions). For detailed maintenance, procedures refer to the manufacturer's instruction manuals and other technical data included separate cover. Facility personnel shall normally maintain the CEM systems. In addition, service technicians and CEMS service representatives are available upon request. The QA audits can also define other possible operation problems that need to be resolved. Operational problems necessitate immediate repair action by personnel. If the onsite maintenance personnel cannot resolve the problem, a CEMS representative will be summoned. All repairs will be documented in the operation and maintenance logbook. Some items, such as filter checks, may not exhibit a failure condition until damage has occurred to other components. Initially, these items will require careful and frequent checking to determine replacement frequency specific to individual applications. Any changes of the operating characteristics of the system should trigger a maintenance response to prevent loss of data or equipment damage. This includes paying attention to any pressure or flow rate shifts (sudden or prolonged) in one direction and close observation of the visual indicators in the system. Be alert for both gradual and sudden changes in system operation. OCSD Reclamation Plant 2 P a g e 1 8-11 Date: September 2014 Chapter 8 Routine Preventive Maintenance Revision: 3 CEMS alarms indicate that service is required. They do not necessarily indicate that the collected data is invalid. The alarms do indicate that the system is operating outside of design tolerance and incorrect data and equipment damage will occur if the system continues operation without corrective action. For this reason, the alarms themselves should be tested on a regular basis to assure that they are operating as designed. Use simulated signal inputs to check contact closures on relays. Adjust temperature controllers, pressure settings, vacuum settings, flow rates, etc. above or below set points to check alarm triggers. Apply a spot of moisture to the moisture sensor to test the liquid/moisture alarm. All alarm conditions require quick attention and resolution. Before beginning any maintenance or troubleshooting routines, call the control room to let them know that the system is being worked on and possibly affecting emissions data. Place the system into maintenance mode during any preventive or corrective maintenance activity. This action marks the data with the maintenance flag, which will prevent that data from being used in the hourly averages. Take the system out of maintenance mode immediately following any maintenance activity and let the control room know when the system has returned to normal operation. Maintenance should be scheduled so as to not conflict with an auto -calibration and to maximize data collection and minimize monitor downtime. Always perform a full system hands off calibration after completion of any maintenance activity. Always log the work done, with the date and the time period during which the analyzers or system was in maintenance. Include the date and time the analyzer was out -of -service, description of the maintenance or corrective action activity, or component replacement. Log the time the system was place back into service and initial the log entry. Important Note: In accordance with some local regulatory compliance requirements, certain types of maintenance events may trigger the need to perform diagnostic testing and/or recertification to ensure that the CEMS has been returned to optimum operating condition after the maintenance activity. A manual calibration is required after completion of most routine maintenance repair events. Major repair and/or complete replacement of an analyzer or other major equipment component may require partial or full recertification of the repaired/replaced instrument. P a g e 1 8-12 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance General Warnings: The technicians performing maintenance should be familiar with all safety warnings contained in the individual manufacturer's manuals. All maintenance must be performed in accordance with facility safety procedures. Most components need to be powered off before major maintenance to prevent potential electrical shock hazards. Maintenance performed on electrical equipment must be conducted in accordance with facility Lockout/Tagout (LO/TO) procedures Some components can be damaged by small amounts of static electricity. Before performing any maintenance, use a properly grounded antistatic wrist strap to be worn while handling any instrument's internal components. Some components such as the probe or heating elements on some analyzer types may be extremely hot to the touch. Wear protective heat -resistant gloves when handling. Other components such as optical assemblies and capillaries in the analyzers are made of glass and must be handled carefully. Be careful when using solvents or abrasive materials for cleaning to avoid damage to components. Check manufacturers' manuals for recommended cleaning materials and procedures. OCSD Reclamation Plant 2 P a g e 1 8-13 Chapter 8 Routine Preventive Maintenance Date: September 2014 Revision: 3 8.5.1 Daily Preventive Maintenance Perform the following checks and maintenance for each day that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Daily Item Tag Set Point Record Daily Value or Status Pressures Instrument air PG1 80-125 psig Stack sample pressure PG2 >2 psig (expected 5- 15 psig) Inlet sample pressure PG3 >2 psig (expected 5- 15 psig) Stack probe vacuum VG1 <10 inch Hg (expected <3" Hg) Inlet probe vacuum VG2 <10 inch Hg (expected <3" Hg) Instrument air filter FR1 >80 psig (±10 psig) regulator Flows Stack total sample flow RM1 4-5 Ipm (DAHS will alarm at setpoint) Inlet total sample flow RM5 4-5 Ipm (DAHS will alarm at setpoint) Stack NOx/02 analyzer RM2 —1.5 Ipm (expected flow 1.25 to 1.75 Ipm) CO analyzer flow RM3 —1.5 Ipm (expected 1.25 to 1.75 Ipm) Inlet NOx analyzer flow RM6 —1.5 Ipm Stack cal gas total flow RM4 8-9 Ipm Inlet cal gas total flow RM7 8-9 Ipm P a g e 1 8-14 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Daily preventive maintenance checks continued. Chapter 8 Routine Preventive Maintenance Sample System Checks — Daily Record Daily Item Tag Set Point Value or Status Visual checks Cabinet temperature Check 72°F,±5°F HVAC controls Stack moisture MS1 Clean and dry (DAHS sensor/filter will alarm "wet sample" if moisture detected) Inlet moisture MS2 Clean and dry (DAHS sensor/filter will alarm "wet sample" if moisture detected) Stack sample cooler GC1 Status indicators temp show okay. (DAHS will alarm on "cooler fault" signal input.) Inlet sample cooler GC2 Status indicators temp show okay. (DAHS will alarm on "cooler fault" signal input.) Stack sample cooler DP1 and Turning approx. 6 drain pump DP2 rpm Inlet sample cooler DP3 and Turning approx. 6 drain pump DP4 rpm Stack sample line temp TC1 2500F, ±50F. (DAHS control will alarm at temp setpoints.) Inlet sample line temp TC1 2500F, ±50F. (DAHS control will alarm at temp setpoints.) OCSD Reclamation Plant 2 1 8-15 Chapter 8 Routine Preventive Maintenance Daily preventive maintenance checks continued. Date: September 2014 Revision: 3 Additional Sample System Checks — Daily Item Value or Status (Completed, OK, Replaced) Visually inspect sample system particulate filter (F1 and F2). If filter shows buildup (appears dirty) and flow levels are dropping, replace filter. Typical replacement is semiannual up to annual but is highly dependent on operating conditions. Check daily calibration gas bottle pressures: 0-2000 gauge = 200 Replace cylinder if high pressure is below set point. Order new cal gases when needed keeping in mind the lead time required for some cal gas mixtures. Refrigerated air dryer (RAD1) — Inspect for proper operation. Check control panel for alarms. Verify proper inlet and ambient air conditions. DAHS Checks — Daily Item Value or Status (Completed, OK, Replaced) Check DAHS for normal operation. Is system logging data? Check and archive alarms. Log reason codes and action codes for any alarm conditions. Check printer for normal operation. Check calibration drift report for all analyzers/monitors. Did all calibrations pass? Review all daily summary reports. Watch for and immediately report to supervisor any non- compliance/exceedance episodes. Initiate corrective actions as needed. Fill out downtime event forms as needed. P a g e 1 8-16 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 8 Routine Preventive Maintenance Daily preventive maintenance checks continued. Analyzer Checks — Daily Item Value or Status (Completed, OK, Replaced) Check all analyzer/monitor displays for error messages. Notes: Ensure system has been placed in Maintenance Mode before performing any maintenance or repair. Non -Compliance Episodes: Immediately report to the Environmental Person within 15-20 minutes any non-com pliance/exceedance episodes. The SCAQMD must be informed within 1 hour of each episode. Ensure all events are logged along with time, duration, and corrective actions taken for each non-compliance episode. Calibration Issues: • Check results as soon as cal period finishes. • If cal fails, recalibrate within 15 minutes (compliance: pass recalibration w/in 60 min of orig. cal hour is considered "good". • Initiate a calibration after each new cal gas bottle. • Initiate a calibration after each startup. • Initiate a calibration after any maintenance/corrective action event to check operating condition of the analyzers. OCSD Reclamation Plant 2 P a g e 1 8-17 Chapter 8 Routine Preventive Maintenance 8.5.2 Weekly Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance for each week that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Week Ending: Technician(s) Initials: Sample System Checks — Weekly Item Value or Status (Completed, OK, Replaced) Perform all daily checks. Watch for upward or downward trends in the daily calibrations for the prior week. Perform zero and span adjustment, if required. Check moisture sensor on Stack and Inlet (MS1, MS2) and tubing downstream of sample conditioner for moisture. Remove and dry as necessary. DAHS will alarm if moisture is detected. Check Stack and Inlet sample conditioner (GC1, GC2) for proper operating temperature. DAHS will alarm if a "cooler fault" signal is received Refrigerated air dryer (RAD1) —Assure drain is functioning properly. Refrigerated air dryer (RAD1) —Check the daily instrument air pressure readings at PG1 and total sample system pressure readings at PG2 and PG3. If the daily readings are not within expected parameters inspect the pre- and post -filters and replace if readings are out of range. P a g e 1 8-18 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Weekly checks continued Chapter 8 Routine Preventive Maintenance DAHS Checks — Weekly Item Value or Status (Completed, OK, Replaced) Check/change backup media if using CD, tape, or flash card; removable hard drive, etc. If enabled, verify that automatic backups have occurred for the week. Verify there is sufficient disk space for another week of data. Analyzer Checks — Weekly Item I Value or Status (Completed, OK, Replaced) TEI 42i-LS NOx Analyzer Perform zero and span adjustment if required. OCSD Reclamation Plant 2 1 8-19 Chapter 8 Routine Preventive Maintenance 8.5.3 Monthly Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance once each month that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Monthly Item Value or Status (Completed, OK, Replaced) Perform all daily and weekly checks. Check filter on cabinet HVAC system. Clean or replace as needed, usually every 2-3 months. Plan ahead for the upcoming CGA. Check CGA cal gas bottle pressures > 500 psig. Also check expiration dates. Order new gas bottles as needed keeping in mind the lead time may be several weeks. Refrigerated air dryer (RAD1) — Blow out entire unit with compressed air. Refrigerated air dryer (RAD1) — Blow condenser coils out with compressed air. Refrigerated air dryer (RAD1) — Inspect refrigeration compressor for overheating. P a g e 1 8-20 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 8.5.4 Quarterly Preventive Maintenance Chapter 8 Routine Preventive Maintenance Perform the following checks and maintenance four times each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Quarterly Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, and monthly checks. Note that all routine maintenance is to be performed prior to the required quarterly audit test. If sample gas vacuum (VG1, VG2) shows an increase, perform probe maintenance. Replace the filter element and clean the filter chamber as necessary. Replace O-rings. Verify probe box heater is operating. If flow is low, check sample pump (SP1, SP2). Perform sample system leak check and flow balance procedure (Chapter 9). Check and replace ammonia scrubber media (AS1) as needed. Check system alarms, calibrate as needed. Perform general housekeeping duties inside cabinet. Dust/clean all equipment surfaces. OCSD Reclamation Plant 2 P a g e 1 8-21 Chapter 8 Routine Preventive Maintenance Quarterly preventive maintenance checks continued. Date: September 2014 Revision: 3 Analyzer Checks — Quarterly Item Value or Status (Completed, OK, Replaced) For all analyzers: Visually check for obvious defects such as loose connectors, loose fittings, cracked or clogged Teflon lines, and excessive dust or dirt accumulation. Dirt accumulation inside the instruments can cause overheating or component failure and may provide conducting paths for electricity. Clean the inside of each instrument by vacuuming accessible areas and then using compressed air to blow out remaining dust. Use a soft paint brush or cloth to remove stubborn dirt. Clean all analyzer cooling fans. CAUTION: Observe all safety warnings from manufacturers' manuals. For stack mounted equipment: Check all seals and mounting hardware. Any deposits or build-up in the mounting flanges should be removed. TEI 42i-LS NOx Analyzer Check pump diaphragm and Teflon wafer, rebuild as needed, usually annually. Inspect sample filter, replace if needed. Inspect capillaries for blockage (discoloration). The capillaries should be clear, if not replace. Inspect capillary O-rings for wear, replace if needed. Inspect ozone generator and scrubber. Inspect and clean the fan filter. Clean as needed by flushing with warm water and let dry. Or, use compressed air to blow out dust or use a hand vacuum. P a g e 1 8-22 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Quarterly checks continued Chapter 8 Routine Preventive Maintenance Analyzer Checks — Quarterly Item Value or Status (Completed, OK, Replaced) TEI Model 48i CO Monitor Check for leaks around the fittings. Check pump diaphragm, replace as needed (usually annually). Check that capillary is not blocked. If applicable, check for leaks around the optional valves. Inspect and clean the fan filter. After removing, flush with warm water and let dry or blow the filter clean with compressed air. QA Audits — Quarterly Perform quarterly CGA test and check DAHS Completed On: results. Notes: Check which calendar quarter that any required annual RATA might be due. Fill out the QA Audit check forms in the Annual Preventive Maintenance tables when the required RATA has been completed. CGAs are not performed in the quarter in which an annual RATA is due. Comments: OCSD Reclamation Plant 2 P a g e 1 8-23 Chapter 8 Routine Preventive Maintenance 8.5.5 Semiannual Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance twice each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Semiannual Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, monthly, and quarterly checks. Check and replace sample system filter (F1, F2) as needed. Check and replace instrument air filter (FR1) as needed. Check Stack and Inlet sample pumps (SP1, SP2); replace diaphragms and disks as needed. Check Stack and Inlet sample cooler peristaltic pump tubing (DP1/DP2, DP3/DP4), replace as needed. Refrigerated air dryer (RAD1) — Inspect entire assembly for loose connections, screws, panels, etc. Refrigerated air dryer (RAD1) — Inspect refrigeration circuit for signs of oil and refrigerant leakage. Refrigerated air dryer (RAD1) — Clean fan blades, casing, motors and internal components. Use light mixture of detergent. No oil based cleaning solvents should be used. P a g e 1 8-24 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Semiannual preventive maintenance checks continued. Chapter 8 Routine Preventive Maintenance Analyzer Checks — Semiannual Item Value or Status (Completed, OK, Replaced) TEI Model 48i CO Analyzer Check the optics. The mirrors should be cleaned any time the AGC intensity is below 20,000 Hz. Check calibration of the pressure and temperature transducers. OCSD Reclamation Plant 2 1 8-25 Chapter 8 Routine Preventive Maintenance 8.5.6 Annual Preventive Maintenance Date: September 2014 Revision: 3 Perform the following checks and maintenance once each year that the CEMS is in operation. Make corrections and/or repairs as necessary. Record any corrective maintenance or troubleshooting procedures performed on the CEMS and any out -of -control periods in the CEMS Maintenance Logbook. Unit Number ID: Date of Checks: Technician(s) Initials: Sample System Checks — Annual Item Value or Status (Completed, OK, Replaced) Perform all daily, weekly, monthly, quarterly, and semiannual checks. Note that all routine maintenance is to be performed prior to the required annual RATA. Perform probe maintenance. Inspect and clean Stack and Inlet thermoelectric cooler fan (GC1, GC2). Heatless air dryer (HAD1) — Disassemble and clean all parts except towers using warm water and soap. The towers cannot be cleaned and should be returned to manufacturer for repacking if contaminated. Dry parts and blow out internal passages in valve body, adapter, and main body using clean, dry compressed air. Prior to reassembly lubricate per specifications in manufacturer's manual. Refrigerated air dryer (RAD1) —Tighten all electrical connections. Look for broken, cracked, or bare wires. Refrigerated air dryer (RAD1) — Measure and record amperage. Verify that readings are within acceptable parameters as listed in the manufacturer's manual. Refrigerated air dryer (RAD1) — Clean the condenser coil with a mild detergent mixture and brush. P a g e 1 8-26 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Annual checks continued Chapter 8 Routine Preventive Maintenance Analyzer Checks — Annual Item Value or Status (Completed, OK, Replaced) TEI 42i-LS NOx Analyzer Perform a NOx converter check. Replace the converter if efficiency drops below 90% or every 3 threes. TEI Model 48i CO Analyzer Inspect the source control system. The wire wound resistor source has a finite life. The manufacturer recommends replacement after one year of continuous use. If the source is to be replaced on an as needed basis, replace when one of the following conditions hold: • No light output • If after cleaning the optics, the IR light intensities remain below 100,000 Hz Clean measuring cell; replace block and pipe cell windows and O-rings as needed. QA Audits — Annual Perform any required annual RATA. All testing completed on: OCSD Reclamation Plant 2 P a g e 1 8-27 Chapter 8 Routine Preventive Maintenance Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 8-28 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9 Corrective Maintenance and Troubleshooting 9.1 Introduction This section contains information on performing troubleshooting and corrective maintenance. For detailed procedures refer to the manufacturer's instruction manuals and other technical data included under separate cover. The technician should be familiar with the material in these manuals before attempting any troubleshooting. 9.1.1 Troubleshooting the System The following table outlines common problems that may be encountered with the CEMS sample conditioning system. Table 9-1: Troubleshooting the Sampling System Problem Corrective Action 1. Check circuit breakers. Power failure. 2. Check power wiring. 3. Check alarm system. 1. Check sample line temperature. Heat -trace failure. 2. Check voltage/current for heated sample line 3. Check line for external damage. 1. Check sample pump motor (SP1, SP2), wiring, diaphragm and seals. 2. Check sample vacuum (VG1, VG2). 3. Check setpoint at pressure (PG2, PG3) for 3 psi. 4. Check sample gas cooler (GC1, GC2). Loss of sample 5. Check moisture/conductivity sensor (MS1, MS2). (Flow switch 6. Adjust back pressure regulator (BPR1, BPR2). tripped; pressure at 7. Check gauges for sticking or fouling. the sample gas g. Check particulate filter (F1, F2) and sample line for blockage/leaks, cooler outlet fell proper connection. below 5 psig) 9. Check analyzer vents for blockages. 10. Check flowmeters (RM2, RM3, and RM6) for correct flow setpoint and readjust, if necessary. 11. Remove, clean, repair or replace sample line components causing flow restrictions. OCSD Reclamation Plant 2 P a g e 1 9-1 Chapter 9 Corrective Maintenance and Troubleshooting CEMS troubleshooting continued Date: September 2014 Revision: 3 Problem Corrective Action High Vacuum 1. Check probe for blockage. (Flow switch 2. Check sample line for blockage. tripped; sample 3. Check sample system particulate filter (F1, F2) for blockage/leaks, pressure before in- proper connection. line sample system 4. Replace flow switch (FS1, FS2). Using ohmmeter, run switch up and filter is above 15" down watching vacuum gauge or trip point; watch ohmmeter for Hg) contact closure. Water in Line 1. Check temperature alarm of sample gas cooler (GC1, GC2). (Moisture sensor 2. Check sample line heating. activates moisture 3. Peristaltic drain pump (DPI/DP2, DP3/DP4) is inoperative. alarm) 4. Solid state conductivity sensor (MS1) needs replacing. Instrument air loss (Instrument air 1. Check instrument air supply (PG1, PS1, and FR1). pressure below 80 2. Check for proper set points. prig) Calibration Gas 1. Check regulator gauges. Cylinder Pressure. 2. Install new cylinders. 9.1.2 CEMS Leak Check Procedure This leak check procedure should be done once a quarter or whenever a leak is suspected. a. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel in the up position (Stack and Inlet as applicable). b. Make sure sample pump (SP1, SP2) is on. c. Disconnect the Sample tube from sample gas cooler (GC1). d. Plug inlet side of sample gas cooler. e. Verify that the sample flow meter (RM1, RM5) flow drops to zero. f. If system fails the test. Troubleshoot and repair as required. Note: Leaks that occur downstream of the sample pump are not detected by this check. Use leak detection liquid if necessary. Remember to place the system back into normal sampling mode by placing the MAINT REQ switch in the OFF position after completing any maintenance procedure. P a g e 1 9-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 9.1.3 Flow Balance Procedure Chapter 9 Corrective Maintenance and Troubleshooting This procedure should be done after completing a leak check procedure. This procedure adjusts sample system and calibration system flow rates to match. a. Place system in maintenance mode by toggling the MAINT REQ switch on the CEMS front panel to the up position (Stack and Inlet as applicable). b. Adjust backpressure regulator (BPR1, BPR2) to achieve 4 liters per minute on total flow meter (RM1, RMS). Sample pressure gauge (PG2) should indicate between 5 and 10 psig. c. Adjust analyzer flow meter (RM2, RM3, RM6) to 1.5 liter per minute. d. Continue steps b. and c. until adjusted. e. Vacuum gauge (VG1, VG2) should read less than 5 inches Hg. f. Note values obtained in steps a-d. g. Manually flow calibration gas 1 to probe. h. Adjust low pressure on calibration gas bottle 1 regulator to achieve 20 psig as indicated by the regulator low pressure gauge. i. Manually flow calibration gas 2 to probe. While calibration gas 2 is flowing adjust calibration gas 2 regulator to achieve the same values achieved on step f. j. Do this for all remaining calibration gas bottles. k. Return to normal sampling mode using the MAINT REQ switch (OFF position) and verify that the flow and pressure readings are the same as obtained in steps b through c. If not, repeat Flow Balance Procedure. OCSD Reclamation Plant 2 P a g e 1 9-3 Chapter 9 Corrective Maintenance and Troubleshooting 9.2 Sample Cooler Date: September 2014 Revision: 3 Use the following table for an overview of possible errors with the M&C ECM sample cooler. Table 9-2: Sample Cooler Troubleshooting Overview Error Reason Check/Repair Condensate in Ambient temperature <5°C Heat up the components downstream. the gas outlet Cooler overloaded Keep the operational data. Peristaltic pump doesn't work Change peristaltic pump. Tube of the peristaltic pump defective Change the tubing. Cooling capacity too low (cooler is not Clean the fins of the condenser. overloaded) Check the vent. Motor protection switch released. Check the safety distance to other heated components. Secure sufficient ventilation. Thermal load caused by the sample gas response ambient is too high. Let the cooler cool down before restarting it. Gas flow blocks Contamination of the sample gas path Optimize the dust pre -separation up reading way. upstream of the cooler. Clean the gas path ways and the cooling system. Wrong Temperature sensor defective Check the PT100-sensor. temperature Temperature controller defective Check the temperature controller. Leak in cooling agent circuit Send the cooler for repair. Cooler Power supply interrupted Check the power supply and reconnect. breakdown Pay attention to safety warnings. Compressor does Compressor defective Send the cooler for repair. not work Motor protection switch defective P a g e 1 9-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.3 Troubleshooting the AirTak Heatless Air Dryer Use the following table for general troubleshooting. Refer to the manufacturer's manual for detailed information. Table 9-3: Heatless Air Dryer Troubleshooting Problem Probable Solution Cause Unit delivers wet Improper Make sure: air. operating . Inlet air is properly filtered. conditions. . Inlet air pressure is between 60 and 150 psig. • Inlet air temperature is between 35° and 100°F. • Outlet air flow is within specified range. Improper purge Adjust purge flow. flow adjustments. Inoperative purge *Remove valve bodies then remove valve pares from adapter. Inspect valve parts valve. and interior of adapter for contaminants. Disassemble all parts attached to main body. Clean all parts and reassemble as described in the manufacturer's manual. Do not disassemble towers. Excessive *Remove towers being careful not to damage center tube. The spring on the desiccant loss. center tube in the bottom of the towers should be fully compressed. If spring is loose, replace tower or return to factory for repacking. Disassemble and clean dryer per manufacturer's manual. Disconnected Make sure all tubing is firmly connected. tubing. Timer motor **Remove cover. Plug in dryer electrical cord and observe rotation of cam failure. adjusting knob. Cam should make one revolution every two minutes. Replace timer if no rotation is observed. Timer cam **Timer cams should be set as follows: adjustment or Degrees No. 1 Switch No.2 Switch switch failure. 0 ON 150 OFF 180 ON 330 Off Remove cover. Plug in dryer electrical cord and observe rotation of cam adjusting knob. The switches should actuate when the adjusting knob is at the positions given above. Use the red cam adjusting key supplied with the component to adjust the cams as described below: • Disconnect electrical power to dryer. • Insert the tab on the cam adjusting key into the notch in the no. 1 cam (grey section). The word Start on the key must face the adjusting knob. Turn the adjusting knob until the degree reading is "0". • Insert the tab on the cam adjusting key into the notch in the no. 1 can (red section). The word Stop on the key must face the adjusting knob. Turn the adjusting knob until the degree reading is 150. • Repeat the previous steps to obtain 180' setting for the grey section and 330' setting for the read section on the no. 2 cam If the timer switches are not making and breaking per the chart above, replace the faulty switch. MD Reclamation Plant 2 P a g e 1 9-5 Chapter 9 Corrective Maintenance and Troubleshooting Troubleshooting continued Date: September 2014 Revision: 3 Problem Probable Cause Solution Unit delivers wet Solenoid coil Remove cover. Plug in dryer electrical cord and listen for solenoid actuation when air — continued. burned out the timer switches make and break. If the timer switches are making and breaking but the solenoids are not actuating, replace the solenoids. Air blows at high Improper purge Adjust purge flow. volume from flow adjustments. muffler Inoperative purge *Remove valve bodies then remove valve pares from adapter. Inspect valve parts valve. and interior of adapter for contaminants. Disassemble all parts attached to main body. Clean all parts and reassemble as described in the manufacturer's manual. Do not disassemble towers. Excessive *Remove towers being careful not to damage center tube. The spring on the desiccant loss. center tube in the bottom of the towers should be fully compressed. If spring is loose, replace tower or return to factory for repacking. Disassemble and clean dryer per manufacturer's manual. *Disconnect electrical power, shut off inlet pressure, and reduce pressure in dryer to zero before performing. **Do not reach inside dryer with finger or tool when power is on. P a g e 1 9-6 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.4 Troubleshooting the AirTak Refrigerated Air Dryer Use the following table for general troubleshooting. Refer to the manufacturer's manual for detailed information on operation and maintenance of the dryer. Table 9-4: Refrigerated Air Dryer Troubleshooting Problem Cause Dryer not running. Power ON light is Low voltage to the dryer. ON. Compressor over -load open. Defective compressor start components. Compressor windings open. Dryer not running. Power On light is Switch not turned on. OFF. No power. Circuit breaker fuse improperly wired. On/Off switch defective. High discharge pressure — above 125 Fan not operating. psig. Dirty or blocked condenser. High ambient conditions. Excessive air load exceeding the capacity of the dryer. High suction pressure — 30.5 to 32.5 Excessive air load exceeding the capacity of the dryer. normal. HGV setting too high. High ambient temperature. Low suction pressure — 30.5 to 32.5 Low or no air load. normal. Fan not cycling at low load. HGV setting too low. Refrigerant leak (low on refrigerant). Low ambient temperature and fan not cycling. Moisture in the air system Dryer over loaded (air flow). downstream. Separator drain not functioning. Air bypass valve open. Refrigeration system not operating. Improper air piping. High pressure drop in dryer air Dryer over loaded (air flow). circuit. Heat exchanger clogged. Iced evaporator coil. High temperature light ON — Air inlet temperature too high. refrigerant compressor OFF. Refrigerant shortage. Blocked condenser. OCSD Reclamation Plant 2 1 9-7 Chapter 9 Corrective Maintenance and Troubleshooting 9.5 Troubleshooting the NOX Analyzer Date: September 2014 Revision: 3 Refer to the TEI 42i-LS NOx manual for detailed instructions on corrective maintenance procedures and troubleshooting procedures (located in the appendix section of the CEMS Operation and Maintenance manual CD). The following is only a brief overview. Table 9-5: NOx Analyzer General Troubleshooting Malfunction Cause Solution Check that the instrument is plugged into the proper No power source. Check fuse. Does Not Start Up Power Supply Check voltages using a digital voltmeter. Unplug power cord. Check that all boards are seated Digital electronics properly. Replace one board at a time with known good board. No sample reaching analyzer Check input sample flow. No Output Signal (or very low output) Blocked Capillary Unplug power cord. Clean or replace capillary. No ozone reaching the Check the instrument control menu to see if the ozonator reaction chamber is on. If so, check dry air supply. No output signal Disconnected or defective input or high voltage supply Unplug power cord. Check that cables are connected properly. Check resistance of cables. Analyzer not calibrated Recalibrate Defective±15 volt Check supply voltages (diagnostics menu on analyzer). Dryer to ozonator depleted Replace Line voltage fluctuations Check to see if line voltage is within specifications Defective pump Rebuild pump. Calibration Drift Unstable NO or NOz source Replace. Clogged capillaries Unplug power cord. Clean or replace capillary. Clogged sample air filter Replace filter element. Defective or low Unplug power cord. Remove PMT then install known good sensitivity PMT PMT. Plug in power cord and check performance. Excessive noise Defective input board Replace board. Defective cooler Check temperature (less than -2°C at Tamb = 25°C. P a g e 1 9-8 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 General troubleshooting guide - continued Chapter 9 Corrective Maintenance and Troubleshooting Malfunction Cause Solution Incorrect calibration Verify accuracy of multipoint calibration source gas. Non -linear response source Leak in sample probe Check for variable dilution. line. Partially blocked sample Unplug power cord. Clean or replace capillary. Excessive response capillary Hang up/blockage in time sample filter Replace filter element. Questionable calibration Verify accuracy. gas value Converter temperature o Temperature should be about 325 C. Improper converter operation too high or too low Low line voltage Check that line voltage is within specifications. Molybdenum consumed Replace molybdenum converter cartridge. Table 9-6: NOx Analyzer Alarm Messages Alarm Message Possible Cause Action Check fan operation Replace fan if not operation properly. Alarm — Cooler Temp Check fan filter Clean or replace foam filter Bad cooler Replace cooler. Cooler does not hold Replace cooler —thermoelectric module inside cooler Cooler reads 80°C set point of -32C failed. Cooler reads-200C Replace cooler —thermocouple bad. Check fan operation Replace fan if not operating properly. Alarm — Internal Temp Check fan filter Clean or replace foam filter. Check 10 K thermistor, replace if bad. Alarm — Chamber Chamber Temperature below set point of Check temperature control board to insure the LEDs are Temp 502C coming on. If not, temperature control board could be defective. Molybdenum converter should be hot to touch, if not the Alarm — Conv. Temp Converter temperature heater may have failed. Check that converter temp. set low point is approximately 325°C. Check that voltage to the heater is 115 VAC. MD Reclamation Plant 2 P a g e 1 9-9 Chapter 9 Corrective Maintenance and Troubleshooting Alarm messages continued Date: September 2014 Revision: 3 Alarm Message Possible Cause Action Check the pump for a tear in the diaphragm, replace with pump repair kit if necessary. Alarm - Pressure High pressure indication Check that capillaries are properly installed and O-ring are in good shape. Replace if necessary. Check flow system for leaks. Check sample capillary (15 mil) for blockage. Replace as necessary. Alarm —Sample Flow Sample flow low If using sample particulate filter make sure it is not blocked. Disconnect sample particulate filter from the sample bulkhead, if flow increases replace the filter. Alarm — Ozonator Flow Ozone flow low. Check ozone capillary (0.008 inch ID) for blockage. Replace as necessary. Concentration has Check to insure range corresponds with expected value. If Alarm — NO, NO2, NOx exceeded range limit not select proper range. Conc. Concentration low Check user -defined low set point, set to zero. P a g e 1 9-10 MD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 9 Corrective Maintenance and Troubleshooting 9.6 Troubleshooting the TEI Model 48i CO Analyzer Refer to the TEI 48i CO manual for detailed instructions on corrective maintenance procedures and troubleshooting procedures (located in the appendix section of the CEMS Operation and Maintenance manual CD). The following is only a brief overview. Table 9-7: CO Analyzer General Troubleshooting Malfunction Possible Cause Action Does not start (The light on No power or wrong power Check the line to confirm that power switch does not come on configuration power is available and that it and the pump motor is not matches the voltage and running.) frequency configuration of the instrument. Main fuse is blown or missing Unplug the power cord, open the fuse drawer on the back panel, and check the fuses visually or with a multimeter. Bad switch or wiring connection Unplug the power cord, disconnect the switch and check operation with a multimeter. Pressure transducer does not Pressure transducer defective Replace pressure transducer hold calibration or is noisy Run output noisy Recorder noise Replace or repair recorder Sample CO concentration Run instrument on a span CO varying source — if quiet, there is no malfunction Foreign material in optical Clean optical bench bench Analyzer does not calibrate System leak Find and repair leak properly Pressure or temperature Recalibrate pressure and transducer out of calibration temperature transducer Dirty system Clean cells and flow components Leaky correlation wheel Replace with a known good wheel. Analog test ramp Faulty recorder Replace recorder D/A calibration off Recalibrate the D/A with a DVM known to be in calibration. OCSD Reclamation Plant 2 P a g e 1 9-11 Chapter 9 Corrective Maintenance and Troubleshooting Table 9-8: CO Analyzer Alarm Messages Date: September 2014 Revision: 3 Alarm Message Possible Cause Action Alarm — Internal Temp Check fan operation Replace fan if not operating properly Check fan filter Clean or replace foam filter. Alarm — Chamber Temp Chamber temperature Check 10K thermistor, replace if bad. below set point of 50°C Check temperature control board to insure the LEDs are coming on. If not, temperature control board could be defective. Alarm — Pressure High pressure indication Check the pump for a tear in the diaphragm, replace with pump repair kit if necessary. Check that capillaries are properly installed and O-rings are in good shape. Replace if necessary. Check flow system for leaks. Alarm — Flow Flow low Check sample capillary (0.015 inch ID) for blockage. If using sample particulate filter make sure it is not blocked. Disconnect sample particulate filter from the sample bulkhead, if flow increases, replace the filter. Alarm — Bias voltage Defective measurement Replace measurement interface interface board. Defective pre -amp board Replace pre -amp board. Alarm- AGC intensity Pre -amp Gain not set Check Gain adjustment properly Defective pre -amp board Replace pre -amp board Alarm — Motor Speed Defective measurement Replace measurement interface interface board board. Defective chopper motor Check chopper motor cable. or cable Replace chopper motor. P a g e 1 9-12 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Alarm messages continued Chapter 9 Corrective Maintenance and Troubleshooting Alarm Message Possible Cause Action Alarm — CO Conc. Concentration has Check to insure range corresponds exceeded range limit with expected value. If not select proper range. Concentration low Check user -defined low set point, set to zero. Alarm — Zero Check Instrument out of Recalibrate instrument Alarm —Span Check calibration Check gas supply. Perform manual Alarm — Zero Autocal calibration. Alarm —Span Autocal Alarm — Motherboard Status Internal cables not Check that all internal cables are Alarm — Interface Status connected properly. connected properly. Recycle AC Alarm —1/O Exp Status Board is defective power to instrument. If still alarming, change board. OCSD Reclamation Plant 2 P a g e 1 9-13 Chapter 9 Corrective Maintenance and Troubleshooting Date: September 2014 Revision: 3 [End of section. Document is formatted for double -sided printing.] P a g e 1 9-14 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 10 Recommended Spare Parts 10 Recommended Spare Parts The spare parts listed in this section are required for the maintenance and repair of the system. Some parts should be kept on hand at all times to ensure system availability and reliability. Call CEMTEK Environmental Parts Department at 1-888-400-0200 for current spare parts listing, part numbers, and pricing. The Parts Department fax number is 714-437-7177. Parts can also be ordered through an online portal at www.cemtekparts.com. The portal includes a customized online parts ordering system tailored for each customer's unique set of equipment and parts. The site includes a searchable parts database and customer knowledge base which is updated on a regulator basis. In addition to ordering parts online, customers have the option to email the parts department, send an email to the CEMTEK service department, or request onsite service through the portal. Consult with CEMTEK's Service Department at 1-888-400-0201 first (not the Parts Department) when a bad component is suspected after troubleshooting procedures. It's possible that a simple adjustment may "fix" the problem rather than a component replacement. If it's determined that a component does require replacement the Service Department will check warranty status and issue an RMA number for return and replacement of the component part(s). Call the CEMTEK Service Department to check warranty status. Consumable Parts The consumable spare parts list includes parts that will need to be replaced on a routine basis to maintain system accuracy and reliability. These parts must be kept on hand to perform routine preventative maintenance through the life of the system. Basic Spare Parts The basic spare parts list includes parts that will need to be replaced to maintain system accuracy and reliability in case of a typical failure. These parts should be kept on hand to perform basic repairs or maintenance through the life of the system. Critical Spare Part The critical spare parts list includes parts that will need to be replaced to maintain system accuracy and reliability in case of a major failure. These parts should be kept on hand to perform major repairs or maintenance through the life of the system. In Depth Spare Parts The complete spare parts list includes all parts used in the system. OCSD Reclamation Plant 2 P a g e 1 10-1 Chapter 10 Recommended Spare Parts Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 10-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 11 Emission Equations 11,1 Monitored Parameters Monitored and calculated parameters include: Stack 02% Stack NOx, ppm Stack NOx, ppm @ 15% 02 Stack CO, ppm Stack CO, ppm @ 15% 02 Inlet NOx, ppm Inlet NOx, ppm @ 15% 02 Natural gas fuel flow, dscfm Digester gas fuel flow, dscfm Total plant natural gas fuel flow, kdscfh Total plant digester gas fuel flow, kdscfh IC Engine load, MW Stack flow (calculated), dscfm NOx rate, Ibs/day Total plant NOx rate, Ibs/day CO rate, Ibs/day Total plant CO rate, Ibs/day NH3 (urea) slip, ppm @ 15%02 11,2 Equations Chapter 11 Emission Equations The following lists a series of equations used for emissions calculations for SCAQMD Rule 218, 1110.1, and air permit reporting. The data acquisition system performs these calculations using signal inputs from each analyzer and from process parameter monitoring sources and utilizing standard defaults and conversion factors, as applicable. Signal inputs from a fuel flowmeter will be used to calculate and report mass emissions (Ibs/hr, Ibs/day). OCSD Reclamation Plant 2 P a g e 1 11-1 Chapter 11 Emission Equations 02Correction Date: September 2014 Revision: 3 20.9 - n%02 Cadj —CdX 20.9-%02 Where: n%02 = correction factor @ 15%02, per permit Cad; = Pollutant emissions in units of the standard (ppm @ 15% 02) Cd = Dry pollutant concentration in ppm 02 = Oxygen concentration in percent measured at same point This data is compiled into daily reports, which contain emissions data, excess emissions periods, calibration data and faults and warning messages. Emission rates (lb/mmBtu) will be determined by the following equations (40 CFR 60, Appendix A, Method 19): Oxygen -based F factor, dry basis (from EPA Method 19): When measurements are on a dry basis for both 02 (%02d) and pollutant (Cd) concentrations. E=KxCdxFdx[20.9/(20.9—%Ozd)] Where: E = Pollutant emission, Ib/mmBtu K = Conversion factor NO,, conversion factor use 1.195 x 10' (Ibs/dscf)/ppm NOx CO conversion factor use 7.267 x 10' (Ibs/dscf)/ppm CO Cd = Hourly average pollutant concentration, dry basis, ppm 02% = Oxygen content by volume (expressed as percent), dry or wet basis Fd = An 02 based factor representing a ratio of the volume of dry flue gases generated to the higher heating value. (dscf/mmBtu) F factor for digester gas will be calculated based on fuel analysis. F factor for natural gas will use the EPA default value of 8710. P a g e 1 11-2 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 11 Emission Equations Fuel based F factors will be determined through fuel analysis for digester gas. Determined F Factors Fd = [(Khd%H) + (Kc%C) + (K%N) — (Ko%O)] / [(GCV * K/Mw/1000000) * 100] Where: Fd %H, %C,%N, %O = GCV = K = Mw = Khd Kc = Kn = Ka = Volume of combustion components per unit of heat content, scf/m m Btu Concentrations of hydrogen, carbon, nitrogen, and oxygen from an ultimate analysis of fuel, weight percent Gross calorific value of the fuel consistent with the ultimate analysis, Btu/scf 385.5 scf/Ibmol Molecular weight of fuel 3.64 (scf/lb)/(%) 1.53 (scf/lb)/(%) 0.14 (scf/lb)/(%) 0.46 (scf/lb)/(%) Fuel derived mass emissions calculation. Fuel Derived Mass Emissions ER = E x HF Where: ER = Emission Rate in Ib/hr E = Pollutant emission in Ib/mmBtu, 02 based (using the EPA Method 19 equation referenced above) HF = Heat Flow in mmBtu/hr = (fuel flow in scf/hr x 1050 Btu/scf)/106 Heat input calculation Heat Input HI = (FF * GCV) / 101 Where: HI = Heat input rate from fuel, mmBtu/hr FF = Fuel flow, scf/hr GCV = Gross caloric value of the fuel, Btu/scf OCSD Reclamation Plant 2 P a g e 1 11-3 Chapter 11 Emission Equations Lbs/day emissions Date: September 2014 Revision: 3 Mass Emissions, lb/day 24 Ni _ M; Where: Ni = Mass emission rate of pollutant in lb/day for i engine Mi = Mass emission rate of pollutant Ib/hr summed up in a 24 hr period Total plant mass emissions Total Mass Emissions T;=EN; Where: Ti = Total plan mass emission rate in lb/day for i, day of month Ni = Mass emission rate of pollutant in lb/day for i engine. Total plant mass emission rate lb/day for i day of the month using hourly emission data Last —day —of —month Y Ti x; _ I Where: Xi = Total plant mass emission rate of pollutant in lb/day averaged over the number of days in a given calendar month Ti = Total mass emission rate of pollutant lb/day for i day of the month P a g e 1 11-4 OCSD Reclamation Plant 2 Date: September 2014 Revision: 3 Chapter 11 Emission Equations Urea slip: The NOx and urea react on a 1:2 basis. Therefore, the amount of urea is equal to 1/2 the amount of NOx reduced in the SCR. The simplified formula is: NH3 (urea) slip = urea fed — (NOx in — NOx out) * 1/2 We intend to use the formula that solves for NH3 slip using mass flow molar values which requires the calculation or measurement of stack flow. ((9.21*NH3 Flow Rate / 60.0553) - ((Dry Gas Flow Rate/29) * ((Inlet NOx - Outlet NOx) / 2) / 10^6) * (10"6 / Dry Gas Volumetric Flow Rate / 29)) NH3 Flow Rate = gal/hr Inlet NOx & Outlet NOx — ppmc @ 15% 02 Dry Gas Volumetric Flow Rate — Ib/hr dry gas volumetric flow = (( Fuel Flow * Fuel GCV ) * Fuel F_Factor) * (20.9 1 (20.9 — 02) ) Ph20/Urea = 68.9 Ib/ft3 or 9.21 lb/gal when Urea @ 32.5 %, 4 deg C OCSD Reclamation Plant 2 P a g e 1 11-5 Chapter 11 Emission Equations Date: September 2014 Revision: 3 [End of section. This document is formatted for double -sided printing.] P a g e 1 11-6 OCSD Reclamation Plant 2 Exhibit "B" BID PRICE FORM EXHIBIT "B" CEMS22-27 EXHIBIT B - BID PRICE FORM CENTRAL GENERATION CEMS MAINTENANCE SERVICES Pricing per Scope of Work emailed on 9/22/2022 Quantities listed below represent the estimated quantites requiring service (per Scope of Work, Exhibit A). OC SAN does not guarantee usage. Submit total amounts for all schedules as follows: Estimated Work Description Unit Cost Per Service$ 5-year ExtendedCost Contract Quantity Monthly Maintenance Services 40 324000 $ 8,100.00 Quarterly Maintenance Services (Includes Monthlyservice requirements as outlined in QAP) $ 15,500.00 10 155000 Semi-annual Maintenance Services (Includes Quarterly, and 5 81500 Monthly service requirements as outlined in QAP) $ 16, 300.00 Annual Maintenance Services (Includes Semi-annual, 5 107000 Quarterly, and Monthly service requirements as outlined in QAP) $ 21,400.00 Total annual lump sum cost of CEMS Maintenance in accordance with Scope of Work / Technical Specifications. 60 $ 667,500.00 *OC SAN DOES NOT GUARANTEE USAGE ON THIS CONTRACT. SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 File #: 2022-2569 Agenda Date: 10/26/2022 Agenda Item No: 9. FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Approve a Professional Design Services Agreement with Arcadis U.S., Inc. to provide engineering services for Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $3,125,590; and B. Approve a contingency of $312,560 (10%). BACKGROUND Orange County Sanitation District's (OC San) Edinger Pump Station is an underground facility located within public right of way under Edinger Avenue in the City of Huntington Beach. The pump station was constructed in 1965 and must handle an estimated four million gallons per day during peak wet weather conditions. Edinger Pump Station Rehabilitation Study, Project No. PS15-02, concluded that the pump station should be replaced in a new location rather than rehabilitated in place due to the condition of the pump station, electrical and safety code deficiencies, and the difficulty of maintaining the existing pump station. Edinger Pump Station Replacement, Project No. 11-33, has been planned and budgeted as part of OC San's 20-year Capital Improvement Program to replace the pump station. RELEVANT STANDARDS • Meet or exceed sanitary sewer overflow regulations • Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting • Comply with California Government Code §4526: Select the "best qualified firm" and "negotiate fair and equitable fees" • Ensure the public's money is wisely spent Orange County Sanitation District Page 1 of 4 Printed on 10/18/2022 powered by LegistarTIA File #: 2022-2569 Agenda Date: 10/26/2022 Agenda Item No: 9. PROBLEM Edinger Pump Station is near the end of its useful life, does not meet current codes and safety standards, and the existing pumping capacity is not able to meet anticipated future peak wet weather flows. In addition, the current access to the pump station is through a hatch in the sidewalk. Regular maintenance of the pump station requires the closure of the sidewalk which impacts pedestrian and bike movement; and monthly wet well cleaning requires the closure of a vehicular travel lane, shoulder, and sidewalk. PROPOSED SOLUTION Replace the existing pump station which is at the end of its useful life with a new pump station which will have better and safer access, be built to OC San's current safety requirements and applicable building and electrical codes, and will be designed to handle future capacity requirements. TIMING CONCERNS If the project is delayed, equipment could fail resulting in unexpected facility downtime. Such failures could result in sanitary sewer overflows, significant repair costs, and increased operation and maintenance resources. RAMIFICATIONS OF NOT TAKING ACTION The existing pump station, which is at the end of its useful life, will not be replaced and would increase reliability risks and risk sanitary sewer overflows due to these failures. PRIOR COMMITTEE/BOARD ACTIONS IRM ADDITIONAL INFORMATION Consultant Selection: OC San requested and advertised for proposals for Edinger Pump Station Replacement, Project No. 11-33, on March 29, 2022. The following evaluation criterion were described in the Request for Proposals (RFP) and used to determine the most qualified Consultant. CRITERION WEIGHT Project Understanding and Approach 35% Related Project Experience 30% Project Team and Staff Qualifications 35% Two proposals were received on May 17, 2022 and evaluated in accordance with the evaluation process set forth in OC San's Purchasing Ordinance by a pre -selected Evaluation Team consisting of the following OC San staff: Senior Engineer (Project Manager), Engineer (Project Engineer), Orange County Sanitation District Page 2 of 4 Printed on 10/18/2022 powered by LegistarT" File #: 2022-2569 Agenda Date: 10/26/2022 Agenda Item No: 9. Engineering Supervisor (Electrical), Engineering Supervisor (Planning), Engineering Supervisor, (Collections Facilities-Operations/Maintenance), and Senior Contracts Administrator (Non -voting member). The Evaluation Team scored the proposals based on the established criteria as summarized in the table below. Firm Approach Related Team (Max Total (Max 35) Experience 35) Score (Max 30) (Max 100) 1 Arcadis U.S., Inc. 24 23 28 75 2 KM Consulting Engineers, Inc. 1 P0 P2 3 Based on the Evaluation Committee's review, both Consultants were invited for interviews that were held on June 21, 2022. Following the interviews, each member of the Evaluation Team scored the Consultants based on both the proposals and interviews using the evaluation criterion and weighting described above. Based on the scoring shown below, Arcadis, U.S., Inc. was selected as the most qualified Consultant. Firm Approach Related Team Total (Max 35) Experience (Max 35) Score (Max 30) (Max 100) 1 Arcadis U.S., Inc. 24 25 27 76 2 KM Consulting Engineers, Inc., P5 P3 P6 V4 -71 The selected firm provided a more experienced design team that has worked on more similar projects for OC San and several other agencies. This firm has also presented a clear understanding of the project and how they will deliver the scoped project. In particular, their proposal stood out in terms of identifying and addressing construction -phase challenges and risks. The proposed team's experience, qualifications, and staff utilization best matched OC San's needs for this project Review of Fee Proposal and Negotiations: Proposals were accompanied by sealed fee proposals. In accordance with OC San's Purchasing Ordinance, the fee proposal of only the highest -ranked firm was opened after approval by the Director of Engineering of the Evaluation Committee's recommendation. Meetings were held with Arcadis U.S., Inc. to review the required project elements, clarify components of the Scope of Work, discuss any assumptions made for the estimated level of effort, and ensure a thorough understanding of the proposed approach to meet the goals and objectives for the project. These negotiations resulted in modifications to the level of effort for various project tasks including combining some meetings and submittals. Orange County Sanitation District Page 3 of 4 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2569 Agenda Date: 10/26/2022 Agenda Item No: 9. Total Hours Total Fee Original Fee Proposal 15,030 $3,397,488 Negotiated Fee Proposal 13,706 $3,125,590 The Consultant's fringe and overhead costs, which factor into the billing rate, have been substantiated. The agreement profit is 5.89%, which is based on an established formula included in OC San's standard design agreements. Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the level of effort required for this project and recommends approval of the Professional Design Services Agreement to Arcadis, U.S., Inc. Construction Cost Estimate Increase: The budgeted amount for the professional design services agreement $1,600,000 is insufficient. This original budget was based on a construction cost estimate which has been substantiated to be too low by a more recent independent construction cost estimate. Currently, there's sufficient budget in the overall project contingency to cover this added cost. Furthermore, although the recent construction cost estimate is much higher than the previous cost estimate, staff recommends not requesting additional budget increase to cover the increase in the construction cost until after the Preliminary Design Report for the project is completed. This will allow the Consultant to evaluate potential cost saving ideas and to update the construction cost estimate based on the decisions made during the Preliminary Design phase. CEQA The Project is included in the Facilities Master Plan 2020 Program Environmental Impact Report, State Clearinghouse Number 2019070998. FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted (Adopted Budget, Fiscal Years 2022-2023 and 2023-2024, Section 8, Page 14, Edinger Pump Station Replacement, Project No. 11-33) and the budget is sufficient for the recommended action. Although additional budget will be required for the increase in the construction cost estimate, staff recommends waiting until after the Preliminary Design phase of the project to request additional budget. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Professional Design Services Agreement • Presentation HK- tk Orange County Sanitation District Page 4 of 4 Printed on 10/18/2022 powered by LegistarTM PROFESSIONAL DESIGN SERVICES AGREEMENT This PROFESSIONAL DESIGN SERVICES AGREEMENT, (hereinafter referred to as "Agreement"), is made and entered into to be effective the 26th day of October, 2022 by and between the ORANGE COUNTY SANITATION DISTRICT, (hereinafter referred to as "OC SAN"), and Arcadis U.S., Inc., (hereinafter referred to as "CONSULTANT"). WITNESSETH: WHEREAS, OC SAN desires to engage CONSULTANT for Edinger Pump Station Replacement, Project No. 11-33; and to provide professional design services for replacing the existing Edinger Pump Station with a new facility, (Services) and WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these requirements and has agreed to provide the necessary professional services; and WHEREAS, OC SAN has adopted procedures for the selection of professional design services and has proceeded in accordance with said procedures to select CONSULTANT to perform the Services; and WHEREAS, at its regular meeting on October 26, 2022 the Board of Directors, by Minute Order, accepted the recommendation of the Operations Committee pursuant to OC SAN's Ordinance No. OC SAN-56 to approve this Agreement. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows: SCOPE OF WORK The CONSULTANT agrees to furnish necessary professional and technical services to accomplish those project elements outlined in the Scope of Work attached hereto as Attachment "A", and by this reference made a part of this Agreement. A. The CONSULTANT shall be responsible for the professional quality, technical accuracy, completeness, and coordination of all design, drawings, specifications, and other services furnished by the CONSULTANT under this Agreement, including the work performed by its subconsultants (Subconsultants). Where approval by OC SAN is indicated, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by errors, omissions, noncompliance with industry standards, and/or negligence on the part of the CONSULTANT or Subconsultants. B. The CONSULTANT is responsible for the quality of work prepared under this Agreement and shall ensure that all work is performed to the standards of best engineering practice for clarity, uniformity, and completeness. The CONSULTANT shall respond to all of OC SAN's questions, comments, suggestions, corrections, and recommendations (i.e., DS1, DS2, DS3, and FDS). All comments shall be incorporated into the design prior to the next submittal deadline or addressed, in writing, as to why the comment has not been PDSA Revised 110221 PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 1 of 19 incorporated. The CONSULTANT shall ensure that each submittal is 100% accurate for the level of work submitted (i.e., correct references, terms, capitalization, or equal status, spelling, punctuation, etc.) C. In the event that work is not performed to the satisfaction of OC SAN and does not conform to the requirements of this Agreement or any applicable industry standards, the CONSULTANT shall, without additional compensation, promptly correct or revise any errors or deficiencies in its designs, drawings, specifications, or other services within the timeframe specified by the Project Engineer/Project Manager. OC SAN may charge to the CONSULTANT all costs, expenses and damages associated with any such corrections or revisions. D. All CAD drawings, figures, and other work shall be produced by the CONSULTANT and Subconsultants using the OC SAN CAD Manual. Conversion of CAD work from any other non-standard CAD format to OC SAN format shall not be acceptable in lieu of this requirement. Electronic files shall conform to OC SAN specifications. Any changes to these specifications by the CONSULTANT are subject to review and approval of OC SAN. Electronic files shall be subject to an acceptance period of 30 calendar days during which OC SAN shall perform appropriate reviews and including CAD Manual compliance. The CONSULTANT shall correct any discrepancies or errors detected and reported within the acceptance period at no additional cost to OC SAN. E. The CONSULTANT shall ensure that all plans and specifications prepared or recommended under this Agreement allow for competitive bidding. The CONSULTANT shall design such plans or specifications so that procurement of services, labor or materials are not available from only one source, and shall not design plans and specifications around a single or specific product, piece of major equipment or machinery, a specific patented design or a proprietary process, unless required by principles of sound engineering practice and supported by a written justification that has been approved in writing by OC SAN. The CONSULTANT shall submit this written justification to OC SAN prior to beginning work on such plans and specifications. Whenever the CONSULTANT recommends a specific product or equipment for competitive procurement, such recommendation shall include at least two brand names of products that are capable of meeting the functional requirements applicable to the project. F. All professional services performed by the CONSULTANT, including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the CONSULTANT, pursuant to this Agreement, are for the sole use of OC SAN, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of OC SAN. This provision does not apply to information that (a) was publicly known, or otherwise known to the CONSULTANT, at the time that it was disclosed to the CONSULTANT by OC SAN, (b) subsequently becomes publicly known to the CONSULTANT other than through disclosure by OC SAN. PDSA Revised 110221 PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 2 of 19 2. COMPENSATION Total compensation shall be paid to the CONSULTANT for the Services in accordance with the following provisions: A. Total Compensation Total compensation shall be in an amount not to exceed Three Million One Hundred Twenty -Five Thousand Five Hundred Ninety Dollars ($3,125,590). Total compensation to the CONSULTANT including burdened labor (salaries plus benefits), overhead, profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum set forth in Attachment "E" - Fee Proposal. B. Labor As a portion of the total compensation to be paid to the CONSULTANT, OC SAN shall pay to the CONSULTANT a sum equal to the burdened salaries (salaries plus benefits) actually paid by the CONSULTANT charged on an hourly -rate basis to this project and paid to the personnel of the CONSULTANT. Upon request of OC SAN, the CONSULTANT shall provide OC SAN with certified payroll records of all employees' work that is charged to this project. C. Overhead As a portion of the total compensation to be paid to the CONSULTANT, OC SAN shall compensate the CONSULTANT and Subconsultants for overhead at the rate equal to the percentage of burdened labor as specified in Attachment "E" - Fee Proposal. D. Profit Profit for the CONSULTANT and Subconsultants shall be a percentage of consulting services fees (Burdened Labor and Overhead). When the consulting or subconsulting services amount is $250,000 or less, the maximum Profit shall be 10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by a straight declining percentage between 10% and 5%. For consulting or subconsulting services fees with a value greater than $2,500,000, the maximum Profit shall be 5%. Addenda shall be governed by the same maximum Profit percentage after adding consulting services fees. As a portion of the total compensation to be paid to the CONSULTANT and Subconsultants, OC SAN shall pay profit for all services rendered by the CONSULTANT and Subconsultants for this project according to Attachment "E" - Fee Proposal. E. Subconsultants PDSA Revised 110221 For any Subconsultant whose fees for services are greater than or equal to $100,000 (excluding out-of-pocket costs), the CONSULTANT shall pay to PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 3 of 19 Subconsultant total compensation in accordance with the Subconsultant amount specified in Attachment "E" - Fee Proposal. For any Subconsultant whose fees for services are less than $100,000, the CONSULTANT may pay to Subconsultant total compensation on an hourly -rate basis per the attached Minor Subconsultant Hourly Rate Schedule and as specified in the Scope of Work. OC SAN shall pay to the CONSULTANT the actual costs of Subconsultant fees and charges in an amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. F. Direct Costs OC SAN shall pay to the CONSULTANT and Subconsultants the actual costs of permits and associated fees, travel and licenses for an amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. OC SAN shall also pay to the CONSULTANT actual costs for equipment rentals, leases or purchases with prior approval of OC SAN. Upon request, the CONSULTANT shall provide to OC SAN receipts and other documentary records to support the CONSULTANT's request for reimbursement of these amounts, refer to Attachment "D" - Allowable Direct Costs. All incidental expenses shall be included in overhead pursuant to Section 2 - COMPENSATION above. G. Other Direct Costs Other Direct Costs incurred by the CONSULTANT and its contractor due to modifications to the Scope of Work resulting from field investigations and field work required by the Agreement. These items may include special equipment, test equipment and tooling and other materials and services not previously identified. Refer to Attachment "D" - Allowable Direct Costs for payment information. H. Reimbursable Direct Costs PDSA Revised 110221 OC SAN will reimburse the CONSULTANT for reasonable travel and business expenses as described in this section and further described in Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of the above - mentioned expenses will be based on an "accountable plan" as considered by the Internal Revenue Service (IRS). The plan includes a combination of reimbursements based upon receipts and a "per diem" component approved by the IRS. The most recent schedule of the per diem rates utilized by OC SAN can be found on the U.S. General Services Administration (GSA) website at http://www.gsa.gov/portal/category/104711 #. The CONSULTANT shall be responsible for the most economical and practical means of management of reimbursable costs inclusive but not limited to travel, lodging and meals arrangements. OC SAN shall apply the most economic and practical method of reimbursement which may include reimbursements based upon receipts and/or "per diem" as deemed the most practical. PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 4 of 19 The CONSULTANT shall be responsible for returning to OC SAN any excess reimbursements after the reimbursement has been paid by OC SAN. Travel and travel arrangements — Any travel involving airfare, overnight stays or multiple day attendance must be approved by OC SAN in advance. Local Travel is considered travel by the CONSULTANT within OC SAN general geographical area which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego, Imperial, and Kern Counties. Automobile mileage is reimbursable if the CONSULTANT is required to utilize personal vehicle for local travel. Lodging — Overnight stays will not be approved by OC SAN for local travel. However, under certain circumstances overnight stay may be allowed at the discretion of OC SAN based on reasonableness of meeting schedules and the amount of time required for travel by the CONSULTANT. Such determination will be made on a case -by -case basis and at the discretion of OC SAN. Travel Meals — Per -diem rates as approved by the IRS shall be utilized for travel meals reimbursements. Per diem rates shall be applied to meals that are appropriate for travel times. Receipts are not required for the approved meals. Additional details related to the reimbursement of the allowable direct costs are provided in the Attachment "D" - Allowable Direct Costs of this Agreement. Limitation of Costs If, at any time, the CONSULTANT estimates the cost of performing the services described in the CONSULTANT's Proposal will exceed 75% of the not -to -exceed amount of the Agreement, including approved additional compensation, the CONSULTANT shall notify OC SAN immediately, and in writing. This written notice shall indicate the additional amount necessary to complete the services. Any cost incurred in excess of the approved not -to -exceed amount, without the express written consent of OC SAN's authorized representative shall be at the CONSULTANT's own risk. This written notice shall be provided separately from, and in addition to any notification requirements contained in the CONSULTANT's invoice and monthly progress report. Failure to notify OC SAN that the services cannot be completed within the authorized not -to -exceed amount is a material breach of this Agreement. 3. REALLOCATION OF TOTAL COMPENSATION OC SAN, by its Director of Engineering, shall have the right to approve a reallocation of the incremental amounts constituting the total compensation, provided that the total compensation is not increased. 4. PAYMENT A. Monthly Invoice: The CONSULTANT shall include in its monthly invoice, a detailed breakdown of costs associated with the performance of any corrections or revisions of the work for that invoicing period. The CONSULTANT shall PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 5 of 19 allocate costs in the same manner as it would for payment requests as described in this Section of the Agreement. The CONSULTANT shall warrant and certify the accuracy of these costs and understand that submitted costs are subject to Section 11 - AUDIT PROVISIONS. B. The CONSULTANT may submit monthly or periodic statements requesting payment for those items included in Section 2 - COMPENSATION hereof in the format as required by OC SAN. Such requests shall be based upon the amount and value of the work and services performed by the CONSULTANT under this Agreement and shall be prepared by the CONSULTANT and accompanied by such supporting data, including a detailed breakdown of all costs incurred and project work performed during the period covered by the statement, as may be required by OC SAN. Upon approval of such payment request by OC SAN, payment shall be made to the CONSULTANT as soon as practicable of 100% of the invoiced amount on a per task basis. If OC SAN determines that the work under this Agreement or any specified task hereunder, is incomplete and that the amount of payment is in excess of: The amount considered by OC SAN's Director of Engineering (DOE) to be adequate for the protection of OC SAN; or ii. The percentage of the work accomplished for each task. OC SAN may, at the discretion of the DOE, retain an amount equal to that which ensures that the total amount paid to that date does not exceed the percentage of the completed work for each task or the project in its entirety. C. The CONSULTANT may submit periodic payment requests for each 30-day period of this Agreement for the profit as set forth in Section 2 - COMPENSATION above. Said profit payment request shall be proportionate to the work actually accomplished to date on a per task basis. In the event the DOE determines that no satisfactory progress has been made since the prior payment, or in the event of a delay in the work progress for any reason, OC SAN shall have the right to withhold any scheduled proportionate profit payment. D. Upon satisfactory completion by the CONSULTANT of the work called for under the terms of this Agreement, and upon acceptance of such work by OC SAN, the CONSULTANT will be paid the unpaid balance of any money due for such work, including any retained percentages relating to this portion of the work. E. Upon satisfactory completion of the work performed hereunder and prior to final payment under this Agreement for such work, or prior settlement upon termination of this Agreement, and as a condition precedent thereto, the CONSULTANT shall execute and deliver to OC SAN a release of all claims against OC SAN arising under or by virtue of this Agreement other than such claims, if any, as may be specifically exempted by the CONSULTANT from the operation of the release in stated amounts to be set forth therein. PDSA Revised 110221 PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 6 of 19 F. Pursuant to the California False Claims Act (Government Code Sections 12650-12655), any CONSULTANT that knowingly submits a false claim to OC SAN for compensation under the terms of this Agreement may be held liable for treble damages and up to a Ten Thousand Dollars ($10,000) civil penalty for each false claim submitted. This Section shall also be binding on all Subconsultants. A CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes to be presented to an officer or employee of OC SAN a false claim or request for payment or approval; b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by OC SAN; c) conspires to defraud OC SAN by getting a false claim allowed or paid by OC SAN; d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to OC SAN; or e) is a beneficiary of an inadvertent submission of a false claim to OC SAN, and fails to disclose the false claim to OC SAN within a reasonable time after discovery of the false claim. 5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION AND RECORD OF WAGES A. To the extent the CONSULTANT's employees and/or Subconsultants who will perform work during the design and preconstruction phases of a construction contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, the CONSULTANT and Subconsultants shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. B. The CONSULTANT and Subconsultants shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants shall furnish a copy of all certified payroll records to OC SAN and/or general public upon request, provided the public request is made through OC SAN, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the DIR. D. The CONSULTANT and Subconsultants shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). PDSA Revised 110221 PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 7 of 19 6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND SPECIFICATIONS A. Ownership of Documents for the Services performed. All documents, including but not limited to, original plans, studies, sketches, drawings, computer printouts and disk files, and specifications prepared in connection with or related to the Scope of Work or Services, shall be the property of OC SAN. OC SAN's ownership of these documents includes use of, reproduction or reuse of and all incidental rights, whether or not the work for which they were prepared has been performed. OC SAN ownership entitlement arises upon payment or any partial payment for work performed and includes ownership of any and all work product completed prior to that payment. This Section shall apply whether the CONSULTANT's Services are terminated: a) by the completion of the Agreement, or b) in accordance with other provisions of this Agreement. Notwithstanding any other provision of this paragraph or Agreement, the CONSULTANT shall have the right to make copies of all such plans, studies, sketches, drawings, computer printouts and disk files, and specifications. B. The CONSULTANT shall not be responsible for damage caused by subsequent changes to or uses of the plans or specifications, where the subsequent changes or uses are not authorized or approved by the CONSULTANT, provided that the service rendered by the CONSULTANT was not a proximate cause of the damage. 7. INSURANCE A. General Insurance shall be issued and underwritten by insurance companies acceptable to OC SAN. Insurers must have an "A-" Policyholder's Rating, or better, and Financial Rating of at least Class Vill, or better, in accordance with the most current A.M. Best's Guide Rating. However, OC SAN will accept State Compensation Insurance Fund, for the required policy of Workers' Compensation Insurance subject to OC SAN's option to require a change in insurer in the event the State Fund financial rating is decreased below "B". Further, OC SAN will require the CONSULTANT to substitute any insurer whose rating drops below the levels herein specified. Said substitution shall occur within 20 days of written notice to the CONSULTANT, by OC SAN or its agent. iii. Coverage shall be in effect prior to the commencement of any work under this Agreement. B. General Liability PDSA Revised 110221 The CONSULTANT shall maintain during the life of this Agreement, including the period of warranty, commercial general liability insurance written on an occurrence basis providing the following minimum limits of liability coverage: Two Million Dollars ($2,000,000) per occurrence with Four Million Dollars PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 8 of 19 ($4,000,000) aggregate. If aggregate limits apply separately to this contract (as evidenced by submission of ISO form CG 25 03 or 25 04), then the aggregate limit may be equivalent to the per occurrence limit. Said insurance shall include coverage for the following hazards: premises -operations, blanket contractual liability (for this Agreement), products liability/completed operations (including any product manufactured or assembled), broad form property damage, blanket contractual liability, independent contractors liability, personal and advertising injury, mobile equipment, owners and contractors protective liability, and cross liability and severability of interest clauses. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement(s). If requested by OC SAN and applicable, XCU coverage (Explosion, Collapse and Underground) and Riggers/On Hook Liability must be included in the general liability policy and coverage must be reflected on the submitted certificate of insurance. Where permitted by law, the CONSULTANT hereby waives all rights of recovery by subrogation because of deductible clauses, inadequacy of limits of any insurance policy, limitations or exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or employees, and any other consultant, contractor, or subcontractor performing work or rendering services on behalf of OC SAN in connection with the planning, development, and construction of the project. In all its insurance coverages related to the work, the CONSULTANT shall include clauses providing that each insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their officers, agents, or employees, or any other consultant, contractor, or subcontractor performing work or rendering services at the project. Where permitted by law, the CONSULTANT shall require similar written express waivers and insurance clauses from each of its Subconsultants of every tier. A waiver of subrogation shall be effective as to any individual or entity, even if such individual or entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not pay the insurance premium, directly or indirectly, and (c) whether or not such individual or entity has an insurable interest in the property damaged. C. Umbrella Excess Liability The minimum limits of general liability and automobile liability insurance required, as set forth herein, shall be provided for through either a single policy of primary insurance or a combination of policies of primary and umbrella excess coverage. Umbrella excess liability coverage shall be issued with limits of liability which, when combined with the primary insurance, will equal the minimum limits for general liability and automobile liability. D. Automobile/Vehicle Liability Insurance PDSA Revised 110221 The CONSULTANT shall maintain a policy of automobile liability insurance on a comprehensive form covering all owned, non -owned, and hired automobiles, trucks, and other vehicles providing the following minimum limit of liability coverage: combined single limit of One Million Dollars ($1,000,000). A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement. PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 9 of 19 E. Drone Liability Insurance If a drone will be used, drone liability insurance must be maintained by the CONSULTANT in the amount of One Million Dollars ($1,000,000) in a form acceptable to OC SAN. F. Workers' Compensation Insurance The CONSULTANT shall provide such workers' compensation insurance as required by the Labor Code of the State of California in the amount of the statutory limit, including employer's liability insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. Such workers' compensation insurance shall be endorsed to provide for a waiver of subrogation in favor of OC SAN. A statement on an insurance certificate will not be accepted in lieu of the actual endorsements unless the insurance carrier is State of California Insurance Fund and the identifier "SCIF" and endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. If an exposure to Jones Act liability may exist, the insurance required herein shall include coverage for Jones Act claims. G. Errors and Omissions/Professional Liability The CONSULTANT shall maintain in full force and effect, throughout the term of this Agreement, standard industry form professional negligence errors and omissions insurance coverage in an amount of not less than Five Million Dollars ($5,000,000) with limits in accordance with the provisions of this paragraph. If the policy of insurance is written on a "claims made" basis, said policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of five years from the date of the completion of the Services hereunder. In the event of termination of said policy during this period, the CONSULTANT shall obtain continuing insurance coverage for the prior acts or omissions of the CONSULTANT during the course of performing the Services under the term of this Agreement. Said coverage shall be evidenced by either a new policy evidencing no gap in coverage or by separate extended "tail" coverage with the present or new carrier. In the event the present policy of insurance is written on an "occurrence" basis, said policy shall be continued in full force and effect during the term of this Agreement or until completion of the Services provided for in this Agreement, whichever is later. In the event of termination of said policy during this period, new coverage shall be obtained for the required period to insure for the prior acts of the CONSULTANT during the course of performing the Services under the term of this Agreement. The CONSULTANT shall provide to OC SAN a certificate of insurance in a form acceptable to OC SAN indicating the deductible or self -retention amounts and the expiration date of said policy and shall provide renewal certificates not less than 10 days prior to the expiration of each policy term. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 10 of 19 H PDSA Revised 110221 Proof of Coverage The CONSULTANT shall furnish OC SAN with original certificates and amendatory endorsements effecting coverage. Said policies and endorsements shall conform to the requirements herein stated. All certificates and endorsements are to be received and approved by OC SAN before work commences. OC SAN reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements, effecting the coverage required. The following are approved forms that must be submitted as proof of coverage: • Certificate of Insurance ACORD Form 25 or other equivalent certificate of insurance form • Additional Insurance The combination of (ISO Forms) (General Liability) CG 20 10 and CG 20 37 All other additional insured endorsements must be submitted for approval by OC SAN, and OC SAN may reject alternatives that provide different or less coverage to OC SAN. • Additional Insured Submit endorsement provided by carrier for (Automobile Liability) OC SAN approval. • Waiver of Subrogation Submit workers' compensation waiver of subrogation endorsement provided by carrier for OC SAN approval. • Cancellation Notice No endorsement is required. However, the CONSULTANT is responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in Article I. Cancellation and Policy Change Notice, below. Cancellation and Policy Change Notice The CONSULTANT is required to notify OC SAN in writing of any insurance cancellation notice it receives or other knowledge of pending or actual insurance policy cancellation within two working days of receipt of such notice or acquisition of such knowledge. Additionally, the CONSULTANT is required to notify OC SAN in writing of any change in the terms of insurance, including reduction in coverage or increase in deductible/SIR, within two working days of receipt of such notice or knowledge of same. Said notices shall be mailed to OC SAN at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue, Fountain Valley, CA 92708 Attention: Contracts, Purchasing & Materials Management Division PROJECT NO. 11-33 EDINGER PUMP STATION REPLACEMENT Page 11 of 19 Primary Insurance The general and automobile liability policies shall contain a Primary and "Non Contributory" clause. Any other insurance maintained by OC SAN shall be excess and not contributing with the insurance provided by the CONSULTANT. K. Separation of Insured The general and automobile liability policies shall contain a "Separation of Insureds" clause. L. Non -Limiting (if applicable) Nothing in this document shall be construed as limiting in any way, nor shall it limit the indemnification provision contained in this Agreement, or the extent to which the CONSULTANT may be held responsible for payment of damages to persons or property. M. Deductibles and Self -Insured Retentions Any deductible and/or self -insured retention must be declared to OC SAN on the certificate of insurance. All deductibles and/or self -insured retentions require approval by OC SAN. At the option of OC SAN, either: the insurer shall reduce or eliminate such deductible or self -insured retention as respects OC SAN; or the CONSULTANT shall provide a financial guarantee satisfactory to OC SAN guaranteeing payment of losses and related investigations, claim administration and defense expenses. N. Defense Costs The general and automobile liability policies shall have a provision that defense costs for all insureds and additional insureds are paid in addition to and do not deplete any policy limits. O. Subconsultants The CONSULTANT shall be responsible to establish insurance requirements for any Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types reasonably sufficient to deal with the risk of loss involving the Subconsultant's operations and work. P. Limits Are Minimums If the CONSULTANT maintains higher limits than any minimums shown above, then OC SAN requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 12 of 19 8. SCOPE CHANGES In the event of a change in the Scope of Work or other terms in the Agreement, as requested by OC SAN, the parties hereto shall execute an amendment to this Agreement setting forth with particularity all terms of the new Agreement, including but not limited to, any additional CONSULTANT's fees. CONULTANT hereby agrees to use any and all procedures, programs, and systems required by OC SAN to process and execute such Amendment(s), including, but not limited to, computer programs and systems. 9. PROJECT TEAM AND SUBCONSULTANTS The CONSULTANT shall provide to OC SAN, prior to execution of this Agreement, the names and full description of all Subconsultants and the CONSULTANT's project team members anticipated to be used on this project by the CONSULTANT. The CONSULTANT shall include a description of the scope of work to be done by each Subconsultant and each of the CONSULTANT's project team members. The CONSULTANT shall include the respective compensation amounts for the CONSULTANT and each Subconsultant on a per task basis, broken down as indicated in Section 2 - COMPENSATION. The CONSULTANT may perform the Services through a combination of its own employees and employees of Arcadis U.S., Inc. affiliates and that the use of such affiliates labor shall not be deemed a subcontract for purposes of this Agreement. There shall be no substitution of the listed Subconsultants and the CONSULTANT's project team members without prior written approval by OC SAN. 10. ENGINEERING REGISTRATION The CONSULTANT's personnel are comprised of registered engineers and a staff of specialists and draftsmen in each department. The firm itself is not a registered engineer but represents and agrees that wherever in the performance of this Agreement requires the services of a registered engineer, such services hereunder will be performed under the direct supervision of registered engineers. 11. AUDIT PROVISIONS A. OC SAN retains the reasonable right to access, review, examine, and audit, any and all books, records, documents, and any other evidence of procedures and practices that OC SAN determines are necessary to discover and verify that the CONSULTANT is in compliance with all requirements under this Agreement. The CONSULTANT shall include OC SAN's right as described above, in any and all of their subcontracts, and shall ensure that these rights are binding upon all Subconsultants. B. OC SAN retains the right to examine the CONSULTANT's books, records, documents and any other evidence of procedures and practices that OC SAN determines are necessary to discover and verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 13 of 19 anticipated to be incurred or to ensure the CONSULTANT's compliance with all requirements under this Agreement during the term of this Agreement and for a period of three years after its termination. C. The CONSULTANT shall maintain complete and accurate records in accordance with generally accepted industry standard practices and OC SAN's policy. The CONSULTANT shall make available to OC SAN for review and audit, all project related accounting records and documents, and any other financial data within 15 days after receipt of notice from OC SAN. Upon OC SAN's request, the CONSULTANT shall submit exact duplicates of originals of all requested records to OC SAN. If an audit is performed, the CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be available to assist OC SAN's auditor in obtaining all project related accounting records and documents, and any other financial data. 12. LEGAL RELATIONSHIP BETWEEN PARTIES The legal relationship between the parties hereto is that of an independent contractor and nothing herein shall be deemed to make the CONSULTANT an employee of OC SAN. 13. NOTICES All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid. Notices shall be mailed to OC SAN at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue, Fountain Valley, CA 92708 Attention: Larry Roberson, Senior Contracts Administrator Copy: Hardat Khublall, Project Manager Notices shall be mailed to CONSULTANT at: ARCADIS U.S., INC. 320 Commerce, Suite 200, Irvine, CA 92602 Attention: Harmik Aghanian, Associate Vice President/Project Manger Copy: Christine A. Cotton, Senior Vice President/Principal-in-Charge All communication regarding the Scope of Work, will be addressed to the Project Manager. Direction from other OC SAN's staff must be approved in writing by OC SAN's Project Manager prior to action from the CONSULTANT. 14. TERMINATION OC SAN may terminate this Agreement at any time, without cause, upon giving 30 days written notice to the CONSULTANT. In the event of such termination, the CONSULTANT shall be entitled to compensation for work performed on a prorated basis through and including the effective date of termination. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 14 of 19 The CONSULTANT shall be permitted to terminate this Agreement upon 30 days written notice only if the CONSULTANT is not compensated for billed amounts in accordance with the provisions of this Agreement, when the same are due. Notice of termination shall be mailed to OC SAN and/or the CONSULTANT in accordance with Section 13 - NOTICES. 15. DOCUMENTS AND STUDY MATERIALS The documents and study materials for this project shall become the property of OC SAN upon the termination or completion of the work. The CONSULTANT agrees to furnish to OC SAN copies of all memoranda, correspondence, computation and study materials in its files pertaining to the work described in this Agreement, which is requested in writing by OC SAN. 16. COMPLIANCE A. Labor The CONSULTANT certifies by the execution of this Agreement that it pays employees not less than the minimum wage as defined by law, and that it does not discriminate in its employment with regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. B. Air Pollution The CONSULTANT and Subconsultants and contractors shall comply with all applicable federal, state and local air pollution control laws and regulations. C. Iran Contracting Act The CONSULTANT and Subconsultants and contractors shall comply with the Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208). 17. AGREEMENT EXECUTION AUTHORIZATION Both OC SAN and the CONSULTANT do covenant that each individual executing this document by and on behalf of each party is a person duly authorized to execute agreements for that party. 18. DISPUTE RESOLUTION In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar organization or entity conducting alternate dispute resolution services. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 15 of 19 19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which it may be entitled. 20. PROGRESS REPORTS Monthly progress reports shall be submitted for review by the 101" day of the following month and must include as a minimum: 1) current activities, 2) future activities, 3) potential items that are not included in the Scope of Work, 4) concerns and possible delays, 5) percentage of completion, and 6) budget status. 21. WARRANTY The CONSULTANT shall perform its services in accordance with generally accepted industry and professional standards. If, within the 12-month period following completion of its services, OC SAN informs the CONSULTANT that any part of the services fails to meet those standards, the CONSULTANT shall, within the time prescribed by OC SAN, take all such actions as are necessary to correct or complete the noted deficiency(ies). 22. INDEMNIFICATION To the fullest extent permitted by law, the CONSULTANT shall indemnify, defend (at the CONSULTANT's sole cost and expense and with legal counsel approved by OC SAN, which approval shall not be unreasonably withheld), protect and hold harmless OC SAN and all of OC SAN's officers, directors, employees, consultants, and agents (collectively the "Indemnified Parties"), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs, and all other professional, expert or the CONSULTANT's fees and costs and OC SAN's general and administrative expenses; individually, a "Claim"; collectively, "Claims") which may arise from or are in any manner related, directly or indirectly, to any work performed, or any operations, activities, or services provided by the CONSULTANT in carrying out its obligations under this Agreement to the extent of the negligent, recklessness and/or willful misconduct of the CONSULTANT, its principals, officers, agents, employees, the CONSULTANT's suppliers, the CONSULTANT, Subconsultants, contractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require the CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from: (A) the active negligence or willful misconduct of the Indemnified Parties; or (B) a natural disaster or other act of God, such as an earthquake; or (C) the independent action of a third party who is neither one of the Indemnified Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor the CONSULTANT's supplier, the CONSULTANT, Subconsultant, contractor, nor anyone employed directly or indirectly by any of them. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 16 of 19 Exceptions (A) through (B) above shall not apply, and the CONSULTANT shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. The CONSULTANT's liability for indemnification hereunder is in addition to any liability the CONSULTANT may have to OC SAN for a breach by the CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit the CONSULTANT's indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. 23. DUTY TO DEFEND The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of the CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to the CONSULTANT. Payment to the CONSULTANT by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent, then OC SAN will reimburse the CONSULTANT for the reasonable costs of defending the Indemnified Parties against such claims. The CONSULTANT's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 24. CONSULTANT PERFORMANCE The CONSULTANT's performance shall be evaluated by OC SAN. A copy of the evaluation shall be sent to the CONSULTANT for comment. The evaluation, together with the comments, shall be retained by OC SAN and may be considered in future CONSULTANT selection processes. 25. COMPLIANCE WITH OC SAN POLICIES AND PROCEDURES The CONSULTANT shall comply with all OC SAN policies and procedures including Attachment "L" - Contractor Safety Standards to this Agreement, as applicable, all of which may be amended from time to time. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 17 of 19 26. CLOSEOUT When OC SAN determines that all work authorized under the Agreement is fully complete and that OC SAN requires no further work from the CONSULTANT, or the Agreement is otherwise terminated or expires in accordance with the terms of the Agreement, OC SAN shall give the CONSULTANT written notice that the Agreement will be closed out. The CONSULTANT shall submit all outstanding billings, work submittals, deliverables, reports or similarly related documents as required under this Agreement within 30 days of receipt of notice of Agreement closeout. Upon receipt of the CONSULTANT's submittals, OC SAN shall commence a closeout audit of the Agreement and will either: Give the CONSULTANT a final Agreement Acceptance: or Advise the CONSULTANT in writing of any outstanding item or items which must be furnished, completed, or corrected at the CONSULTANT's cost. The CONSULTANT shall be required to provide adequate resources to fully support any administrative closeout efforts identified in this Agreement. Such support must be provided within the timeframe requested by OC SAN. Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any portions of the work, the non -completion of which were not disclosed to OC SAN (regardless of whether such nondisclosures were fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under all those provisions of the Agreement which expressly or by their nature extend beyond and survive final Agreement Acceptance. Any failure by OC SAN to reject the work or to reject the CONSULTANT's request for final Agreement Acceptance as set forth above shall not be deemed to be acceptance of the work by OC SAN for any purpose nor imply acceptance of, or agreement with, the CONSULTANT's request for final Agreement Acceptance. 27. ENTIRE AGREEMENT This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 18 of 19 IN WITNESS WHEREOF, this Agreement has been executed in the name of OC SAN and the CONSULTANT by their respective duly authorized officers as of the day and year first written above. ARCADIS U.S., INC. By Printed Name & Title Date ORANGE COUNTY SANITATION DISTRICT By By Chad P. Wanke Date Board Chairman Kelly A. Lore Date Clerk of the Board Ruth Zintzun Date Purchasing & Contracts Manager Attachments: Attachment "A" — Scope of Work Attachment "B" — Labor Hour Matrix Attachment "C" — Not Attached Attachment "D" — Allowable Direct Costs Attachment "E" — Fee Proposal Attachment "F" — Not Used Attachment "G" — Not Attached Attachment "H" — Not Used Attachment "I" — Cost Matrix and Summary Attachment "J" — Not Attached Attachment "K" — Minor Subconsultant Hourly Rate Schedule Attachment "L" — Contractor Safety Standards Attachment "M" — Iran Contracting Act Verification LDR PDSA PROJECT NO. 11-33 Revised 110221 EDINGER PUMP STATION REPLACEMENT Page 19 of 19 August 2022 11-33 — Final Negotiated Design SOW Page 1 of 55 August 2022 11-33 — Final Negotiated Design SOW Page 2 of 55 Edinger Pump Station Replacement, Project No. 11-33 Professional Design Services Agreement Attachment A — Scope of Work August 2022 11-33 — Final Negotiated Design SOW Page 3 of 55 TABLE OF CONTENTS 1. PROJECT REQUIREMENTS................................................................................................................7 1.0 SUMMARY......................................................................................................................7 1.0.1 Professional Design Engineering Services............................................................7 1.1 BACKGROUND..............................................................................................................7 1.2 GENERAL PROJECT DESCRIPTION.......................................................................8 1.3 DESCRIPTION OF PROJECT ELEMENTS..............................................................9 1.3.1 Project Element 1 — Underground Pump Station .................................................. 9 1.3.2 Project Element 2 — Electrical building, on -site transformer, and standby power 10 1.3.3 Project Element 3 — Dual force mains, discharge structure, and gravity sewers. 12 1.3.4 Project Element 4 — Flood control channel modifications..................................12 1.3.5 Project Element 5 — Odor control facilities.........................................................12 1.3.6 Project Element 6 — Demolish and remove existing pump station and gravity system 12 1.3.7 Project Element 7 — Pump station site and security improvements .....................13 1.3.8 Project Element 8 — Sunset channel access gate.................................................13 1.3.9 Coordination with Other Projects........................................................................ 14 1.4 DESIGN CONSIDERATIONS....................................................................................14 1.4.1 Technology and configuration choices................................................................14 1.4.2 Design Decisions................................................................................................. 14 1.4.3 Design Selection Criteria..................................................................................... 14 1.4.4 Project Element Description Revisions...............................................................14 1.4.5 Cost Estimate....................................................................................................... 14 1.5 PROJECT SCHEDULE...............................................................................................14 1.5.1 General................................................................................................................14 2. PHASE 2 — PRELIMINARY DESIGN..................................................................................................15 2.0 Preliminary Design Execution......................................................................................16 2.0.1 Major Decisions..................................................................................................16 2.1 Predesign Evaulation Studies (NOT USED)...............................................................16 2.2 Preliminary Design Production....................................................................................16 2.2.1 General................................................................................................................16 2.2.2 Design Memos.....................................................................................................16 2.2.3 Preliminary Design Drawings.............................................................................18 2.2.4 Preliminary Design Report (PDR) Production, Contents and Organization .......19 2.2.5 Preliminary Design Cost Estimate...................................................................... 19 2.3 Preliminary Design Activities.......................................................................................19 2.3.1 Hydraulic modeling............................................................................................. 19 2.3.2 On -site odor control evaluation...........................................................................20 2.3.3 On -Site Standby Power Analysis........................................................................ 20 2.3.4 Waterproofing Approach..................................................................................... 21 2.3.5 Shoring and dewatering Methods........................................................................21 2.3.6 Temporary Facilities During Construction.......................................................... 21 2.3.7 Easements, Property Boundaries and Work Area Limits .................................... 22 2.3.8 Topographic Survey............................................................................................ 22 2.3.9 Geotechnical Investigation ..................................................................................23 2.3.10 Utility Investigation............................................................................................. 25 2.3.11 Fire Protection Services.......................................................................................28 August 2022 11-33 — Final Negotiated Design SOW Page 4 of 55 2.3.12 Electrical Load Measurements (NOT USED).....................................................28 2.3.13 Public Relations...................................................................................................28 2.3.14 Value Engineering Assistance (NOT USED) ...................................................... 28 2.3.15 Environmental Documentation............................................................................28 2.3.16 Permitting Assistance.......................................................................................... 29 2.3.17 Project Management............................................................................................ 31 2.3.18 Risk Management................................................................................................ 31 2.3.19 Quality Control.................................................................................................... 32 2.4 PDR Workshops and Meetings.................................................................................... 32 2.4.1 General................................................................................................................32 2.4.2 Mandatory consultant training............................................................................. 32 2.4.3 PDR Production Workshops............................................................................... 32 2.4.4 PDR Review Workshops..................................................................................... 33 2.4.5 Maintainability Workshops................................................................................. 33 2.4.6 PDR Constructability Workshop......................................................................... 34 2.4.7 Technical Progress Meetings............................................................................... 34 2.4.8 Focused Meetings................................................................................................ 34 2.4.9 Coordination with Other Projects Meetings........................................................ 35 2.4.10 Stormwater Compliance Meeting........................................................................ 36 3. PHASE 3 — DESIGN............................................................................................................................36 3.0 Bid Documents...............................................................................................................36 3.0.1 General................................................................................................................36 3.0.2 Engineering Design Guideline Updates.............................................................. 36 3.0.3 General Requirements and Additional General Requirements ............................ 36 3.0.4 Design submittals................................................................................................ 37 3.0.5 Cable and Conduit Schedule............................................................................... 37 3.0.6 Commissioning Plan Materials........................................................................... 37 3.0.7 Equipment and Instrumentation Database (EID)................................................ 38 3.0.8 SCADA Administration Tool (SAT).................................................................. 38 3.0.9 Construction Submittal Items List.......................................................................38 3.0.10 Temporary Facilities During Contruction........................................................... 38 3.1 Design Support Documentation................................................................................... 38 3.1.1 Design Submittal Support Documentation.......................................................... 38 3.1.2 Construction Cost Estimate.................................................................................39 3.1.3 Construction Schedule.........................................................................................39 3.1.4 Procurement Alternatives.................................................................................... 40 3.2 Design Activities............................................................................................................ 40 3.2.1 Hydraulic Modeling............................................................................................ 40 3.2.2 On -site Odor Control Evaluation........................................................................ 40 3.2.3 On -site standby Power Analysis.......................................................................... 40 3.2.4 Waterproofing Approach..................................................................................... 40 3.2.5 Shoring and Dewatering Methods....................................................................... 40 3.2.6 Temporary Facilities During Construction.......................................................... 40 3.2.7 Easements, Property Boundaries and Work Area Limits....................................40 3.2.8 Topographic Survey............................................................................................ 41 3.2.9 Utility Investigation............................................................................................. 41 3.2.10 Fire Protection Services.......................................................................................41 3.2.11 Noise Evaluation Services...................................................................................41 3.2.12 Traffic Control Services...................................................................................... 41 3.2.13 Public Relations...................................................................................................42 August 2022 11-33 — Final Negotiated Design SOW Page 5 of 55 3.2.14 Environmental Documentation............................................................................ 42 3.2.15 Permitting assistance........................................................................................... 42 3.2.16 Project Management............................................................................................42 3.2.17 Risk Management................................................................................................ 42 3.2.18 Quality Control....................................................................................................42 3.3 Design Workshops and Meetings.................................................................................42 3.3.1 General................................................................................................................42 3.3.2 Design Phase Workshops.................................................................................... 42 3.3.3 Pre-DS3 Constructability Workshop...................................................................43 3.3.4 Design Phase Meetings....................................................................................... 44 3.3.5 Virtual Consultant Office Technical Meetings(VCOTMs).................................45 3.3.6 Coordination with Other Projects Meetings........................................................46 3.3.7 Commissioning Team Meetings..........................................................................46 3.3.8 Safety and Risk Meeting..................................................................................... 47 3.3.9 Construction Submittal Items List Meeting........................................................ 47 3.3.10 Stormwater Compliance Meeting........................................................................ 47 3.4 Bid Phase Support Services..........................................................................................47 3.4.1 Bid Phase Support Services.................................................................................47 3.4.2 Bid Evaluation Assistance...................................................................................47 3.4.3 Conformed Document Preparation...................................................................... 47 4. PHASE 4 — CONSTRUCTION AND INSTALLATION SERVICES.....................................................48 5. PHASE 5 — COMMISSIONING SERVICES........................................................................................48 6. PHASE 6 — CLOSE OUT....................................................................................................................48 7. GENERAL REQUIREMENTS.............................................................................................................48 7.0 GENERAL..................................................................................................................... 48 7.0.1 OC SAN Engineering Design Guidelines and Strategic Plan ............................. 48 7.0.2 Project Phases and Tasks.....................................................................................49 7.0.3 Construction Sequencing and Constraints...........................................................49 7.0.4 Working Hours.................................................................................................... 49 7.0.5 Standard Drawings and Typical Details.............................................................. 49 7.0.6 Software.............................................................................................................. 49 7.0.7 Submittal Review using Bluebeam..................................................................... 50 7.0.8 Word Track Changes........................................................................................... 50 7.0.9 GIS Submittals.................................................................................................... 50 8. PROJECT -SPECIFIC DEVIATIONS FROM OC SAN DESIGN GUIDELINES..................................51 8.0 ENGINEERING DESIGN GUIDELINES CHAPTER 01, "DESIGN GUIDELINES — GENERAL REQUIREMENTS"........................................................................................... 51 8.0.1 Section 01.2.19 "Life Cycle Costs"..................................................................... 51 8.0.2 ENGINEERING DESIGN GUIDELINES CHAPTER 06, "MECHANICAL DESIGN"........................................................................................................................ 51 8.0.3 ENGINEERING DESIGN GUIDELINES CHAPTER 10, "ELECTRICAL DESIGNCRITERIA"....................................................................................................52 8.0.4 ENGINEERING DESIGN GUIDELINES, CHAPTER 11, "INSTRUMENTATION AND CONTROL".................................................................. 52 9. STAFF ASSISTANCE......................................................................................................................... 53 10. EXHIBITS............................................................................................................................................53 August 2022 11-33 — Final Negotiated Design SOW Page 6 of 55 August 2022 11-33 — Final Negotiated Design SOW Page 7 of 55 1. PROJECT REQUIREMENTS 1.0 SUMMARY 1.0.1 PROFESSIONAL DESIGN ENGINEERING SERVICES A. Provide professional design engineering services for the project described herein including the following: 1. Preliminary Design Report 2. Permitting assistance 3. Preparation of bid documents 1.1 BACKGROUND The existing Edinger Pump Station (Exhibit 19A — Existing Edinger Pump Station Record Drawings) is an underground pump station that was built in 1965 and is located in the City of Huntington Beach. The majority of the existing pump station is in the public right of way immediately south of the Westminster Channel, approximately 150 feet east of the intersection of Edinger Avenue and Graham Street. A small portion is in an easement granted by Orange County Flood Control District (OCFCD) in 1965. Existing gravity facilities in the area include a 36-inch influent pipe that conveys flow into the wet well, one diversion manhole located immediately downstream of the pump station and two vitrified clay pipes (15 and 24 inches in diameter) that flow east along Edinger Avenue downstream of the pump station. Although reliable, the pump station is nearing the end of its useful life. For instance, the electrical and control equipment do not meet current safety standards, the existing pump capacity is not able to meet anticipated future peak wet weather flows (see Exhibit 19B — Project FR12-035 Record Drawings for information on relatively recent pump replacement work), condition assessment of the wet well indicated a remaining useful life of approximately 10-15 years, and a condition assessment of the dry well structure revealed a high likelihood of active corrosion of the rebar. See Exhibit 19C — Edinger Pump Station Rehabilitation Study Final Report (Appendix A.2) for a comprehensive evaluation of the existing pump station. For these reasons and safety concerns inherent to working within the public street, OC SAN has decided to construct a new pump station outside the public right of way (for reference - see Figure 1). August 2022 11-33 — Final Negotiated Design SOW Page 8 of 55 Figure 1 — Future Edinger Pump Station Location 1.2 GENERAL PROJECT DESCRIPTION The project consists of replacing the existing Edinger Pump Station with a new pump station located on the southwest corner of the intersection of Edinger Avenue and Graham Street, adjacent to the Sunset Channel, an active flood control facility which is also owned and operated by OCFCD. As you can see in Figure 1, the future pump station site is immediately adjacent to residential homes in the area. Currently, the site is predominantly used by OCFCD to access the Sunset Channel for emergency operations as well as regular maintenance activities. Once the pump station is constructed, it is the intent of OCFCD to continue this practice. The new pump station will consist of an underground dry well/wet well and an above grade electrical building. Reconfiguration of the upstream gravity sewers will be necessary to convey flow to the newly constructed pump station. Dual force mains will be constructed and will connect to a new discharge structure downstream. Additional facilities include civil, mechanical, electrical, instrumentation, and control systems necessary for a fully functioning pump station. Except for constructing flood control channel slope stability improvements, on -site improvements are minimal and are expected to match the functionality of the existing site components (fencing, gates, softscape, etc.). Once the new pump station is built the existing pump station will be demolished and removed in its entirety. All OC SAN projects are divided into six phases. The CONSULTANT shall provide engineering services for all Project Elements listed in this Scope of Work for the following Phases: Phase 1 — Project Development (Not included in this Scope of Work) Phase 2 — Preliminary Design Phase 3 — Design Phase 4 — Construction (Not included in this Scope of Work) August 2022 11-33 — Final Negotiated Design SOW Page 9 of 55 Phase 5 — Commissioning (Not included in this Scope of Work) Phase 6 — Close Out (Not included in this Scope of Work) 1.3 DESCRIPTION OF PROJECT ELEMENTS Detailed descriptions of the Project Elements are presented below. 1.3.1 PROJECT ELEMENT 1 — UNDERGROUND PUMP STATION A. The underground pump station element includes a reinforced concrete structure that consist of a dry well and a wet well. See Exhibit 19D — Edinger Pump Station Conceptual Design Drawings showing the proposed pump station layout, prepared as part of the Edinger Pump Station Rehabilitation Study (PS15-02). The structure must be able to withstand AASHTO H-20 loading profile that includes static and dynamic loading from large maintenance and construction vehicles. Flowrates (MGD) are shown in the table below: 2017 2040 2040 2040 MDWF ADWF PDWF PWWF 0.3 1.0 1.6 4.0 The following list of components provided for both the dry well and the wet well is not meant to be all inclusive; simply to provide the CONSULTANT with an overview of the equipment necessary to design a fully functioning pump station. B. Dry well 1. The dry well will be sized to house the following components and provide the necessary access required for operations and maintenance: a) Mechanical: ■ Main sewage pumps o Pump configuration: two duty pumps and one standby pump; all the same size ■ Sump pumps o Submersible, non -clog sewage pumps with chopper blades ■ Suction, discharge, header piping, and associated valves ■ Bridge crane ■ Ventilation equipment ■ Potable water service ■ Shower and eye wash station ■ Drainage piping ■ Supporting infrastructure such as stairs, guard rails, and tie -off points ■ Access hatch for entry and exit ■ Grade level access to the dry well for equipment removal b) Electrical ■ Pump Motors o Pump motors will be controlled by VFDs with constant speed bypass ■ Lighting ■ Wires, switches, panels, and all other electrical components needed to power and support mechanical and control equipment c) Instrumentation: August 2022 11-33 — Final Negotiated Design SOW Page 10 of 55 ■ Sump pump control panel ■ Flow meter ■ Gas monitoring equipment ■ Fire alarm system ■ Cleaning cycle recycle line flow meter C. Wet Well 1. Self-cleaning trench type wet well 2. The wet well will house the following equipment and provide the necessary access requirements for operations and maintenance: a) Mechanical: ■ Pump suction intakes ■ Suction piping ■ Pipe penetrations include drain lines from the force mains to the wet well and bleeder lines from the pumps ■ Manhole covers b) Instrumentation: ■ Level sensors ■ Gas monitoring equipment ■ Control panel for a manually initiated cleaning cycle D. Assumptions for Level of Effort 1. For estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. The underground pump station structure shall be designed to have a design life of 75 years. b. Groundwater depth is 20 feet below grade (Exhibit 19E — Edinger Pump Station Geotechnical Evaluation) The on -site controls will be designed so the pumps can be operated from the electrical room; access to the electrical room shall be located at least 1-foot above the 100-year flood plain limits (8.0 ft) and shall be at a minimum elevation of 13 ft. North American Vertical Datum of 1988 (NAVD88) 1.3.2 PROJECT ELEMENT 2— ELECTRICAL BUILDING, ON -SITE TRANSFORMER, AND STANDBY POWER A. Construct an at -grade electrical building to house the pump station electrical and control equipment and a restroom that is accessible through an exterior entrance (unlike the one shown on the conceptual drawing). The proposed location of the electrical building and transformer are shown in Exhibit 19D — Edinger Pump Station Conceptual Design Drawings; however, the final location will be determined during preliminary design. A preliminary list of the electrical and control equipment that will be included is shown below and preliminary sizing of the equipment is shown on the single line diagram in Exhibit 19F — Edinger Pump Station Conceptual Electrical Drawings: 1. Electrical a. Motor control center (MCC) (1) MCCs will be double -ended and arc -resistant with a key -interlocked, main -tie - tie -main breaker configuration b. Uninterruptible power supply (UPS) August 2022 11-33 — Final Negotiated Design SOW Page 11 of 55 (1) UPS panel will feed loads such as the PLCs, RIOs, HMI, network communication equipment, CCTV, fire alarm system, and security systems. The UPS will have an external bypass switch c. Variable frequency drives (VFDs) (1) The VFDs will be fitted with anti -ragging technology d. Portable generator connection e. Lighting f. Convenience receptacles 2. Instrumentation: a. ABB distributed control system (DCS) b. Local human machine interface (HMI) c. Communications (1) Communications shall have a dedicated service from the pump station to the OC SAN ICS network through a dedicated connection from the local telecom provider and cellular communications. (2) Second cellular communication connection for closed circuit television (CCTV) (3) Telephone line d. CCTV e. Fire alarm and security systems (1) The fire protection system shall have the ability to remotely notify OC SAN 3. Mechanical: a. Air conditioning and ventilation system (1) Weatherproof convenience receptacle will be provided near HVAC equipment and associated controls b. Restroom fixtures (1) Restroom fixtures will include a toilet and a sink (2) The drainpipes will be connected to an off -site gravity sewer isolated from wet well pressures and/or surcharged gravity sewers B. On -site transformer 1. Southern California Edison (SCE) will supply incoming power to the pump station via its own transformer. C. On -site Standby Power D. Assumptions for Level of Effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. The electrical building structure shall have a design life of 75 years b. The electrical building shall be a masonry block building c. On -site power generation solution will consist of a diesel standby generator housed in a sound attenuated weatherproof enclosure with a base fuel tank. August 2022 11-33 — Final Negotiated Design SOW Page 12 of 55 1.3.3 PROJECT ELEMENT 3 — DUAL FORCE MAINS, DISCHARGE STRUCTURE, AND GRAVITY SEWERS A. The preliminary alignment and location of the upstream conveyance pipelines and manholes and the downstream force mains and discharge structure is shown in Exhibit 19D — Edinger Pump Station Conceptual Design Drawings. 1. 260 feet of dual 16-inch HDPE force mains. The preliminary profile of the force mains is shown in Exhibit 19G — Force Main Profile. 2. Reinforced concrete discharge structure that accommodates the discharge of both force mains and an air jumper a. Discharge structure shall be able to convey flow to one or both downstream gravity sewers. 3. 250 feet of 30-inch VCP. Preliminary profile of the gravity main is shown in Exhibit 19H — Gravity Sewer Profile. 4. Four 72-inch manholes a. One manhole shall be located on -site, out of the flow of traffic. The manhole will serve as an upstream intercept point for bypassing the wet well as well as a discharge point for recycle line during the wet well cleaning cycle. 1.3.4 PROJECT ELEMENT 4 — FLOOD CONTROL CHANNEL MODIFICATIONS A. Fill approximately 40 feet (estimated to be 800 cubic yards) of the Sunset Channel and install an engineered slope stability solution. The location and approximate amount of fill is shown on Exhibit 19D — Edinger Pump Station Conceptual Design Drawings. The flood control channel slopes will need to withstand repeated heavy loading (AASHTO H-20) from large maintenance vehicles within approximately two feet of the top of slope. B. Assumptions for Level of Effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. Soil from the pump station excavation site may be used as fill 1.3.5 PROJECT ELEMENT 5 — ODOR CONTROL FACILITIES A. Passive on -site odor control facility to mitigate fugitive odors from pump station wet well. B. Assumptions for Level of Effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. An HDPE air jumper shall be installed in the same trench as the force main and be connected to the downstream discharge structure. 1.3.6 PROJECT ELEMENT 6 — DEMOLISH AND REMOVE EXISTING PUMP STATION AND GRAVITY SYSTEM A. Demolish and remove all existing pump station structures, equipment and supporting facilities. The record drawings for the existing pump station can be found in Exhibit 19A — Existing Edinger Pump Station Record Drawings. B. Abandon in place the existing upstream gravity facilities from the pump station to the tie-in point with the new pipe connections C. Assumptions for Level of Effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: August 2022 11-33 — Final Negotiated Design SOW Page 13 of 55 a. The demolition and removal of the existing pump station will occur following complete commissioning and testing of the new pump station b. All existing pump station facilities and supporting infrastructure will be removed in their entirety and disposed of off -site per applicable regulatory requirements c. Excavation area will be backfilled per the more stringent of either the OCFCD or City of Huntington Beach requirements 1.3.7 PROJECT ELEMENT 7 — PUMP STATION SITE AND SECURITY IMPROVEMENTS A. Pump Station Site and Security Improvements 1. Perimeter fence and gates 2. Civil a. Improvements to adjacent hardscape (curb, gutter, driveway access, etc.) 3. Lighting 4. Security Equipment B. Assumptions for Level of Effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. Perimeter fencing, gates, and landscaping (gravel overlay) shall match existing 1.3.8 PROJECT ELEMENT 8 — SUNSET CHANNEL ACCESS GATE A. Gate, concrete driveway, and turn around area, allowing access to the Sunset Channel north of the intersection of Meadowlark Street and Graham Street (see Figure 2, below). Figure 2 — Access Gate North of Meadowlark Drive and Graham Street Intersection B. Assumptions for Level of Effort August 2022 11-33 — Final Negotiated Design SOW Page 14 of 55 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. The gravel, gate, and fencing should match existing site materials b. Mimic the operation and size of the gate at the new pump station site c. Grading of the site adjacent to the newly constructed gate will be necessary to design a gradual transition from the street elevation to the maintenance road elevation 1.3.9 COORDINATION WITH OTHER PROJECTS A. The following projects may impact or require coordination with this project: 1. J-120 Process Control Systems Upgrades 2. PS18-06 Go/No-Go Lights and Signage 1.4 DESIGN CONSIDERATIONS The following design considerations shall be carried from Preliminary Design through Final Design. 1.4.1 TECHNOLOGY AND CONFIGURATION CHOICES The project elements in this facility shall be achieved using proven technologies. Alternative means of accomplishing the project elements must be reviewed and accepted by OC SAN prior to detailed evaluation. All alternative technologies proposed should be currently operating in other wastewater treatment facilities of similar capacity. 1.4.2 DESIGN DECISIONS Design decisions shall be agreed upon by OC SAN prior to any work being performed by the CONSULTANT in preliminary and detailed design. All design decisions shall be documented. 1.4.3 DESIGN SELECTION CRITERIA A. Design selection shall consider construction, lifecycle, operation, and maintenance costs as well as process benefits and overall quality. When design recommendations are presented to OC SAN, the design selection criteria shall be clearly identified with the recommendation. B. The cost estimate shall consist of a life cycle cost analysis for the options proposed, including costs for engineering, construction, start-up, and operational and maintenance, and future rehabilitation and replacement. 1.4.4 PROJECT ELEMENT DESCRIPTION REVISIONS The CONSULTANT shall review and revise the Project Element Descriptions using track changes at the end of Preliminary Design and at each design submittal. Changes shall be submitted to OC SAN for review. 1.4.5 COST ESTIMATES A. The construction cost estimate shall be as described in Engineering Design Guidelines Section 01.4.6 included as Exhibit 17 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.ocsd.com/about-us/transparency/document- central/-folder-917.] 1.5 PROJECT SCHEDULE 1.5.1 GENERAL A. OC SAN will issue a general Notice to Proceed (NTP) for the sole purpose of authorizing commencement of the Agreement. The CONSULTANT shall execute the Scope of Work in Attachment "A" to the Agreement as described in the table below that lists the time frames associated with each major project deliverable and with OC SAN's review and approval of those deliverables. The CONSULTANT shall comply with the deadlines indicated in that table. August 2022 11-33 — Final Negotiated Design SOW Page 15 of 55 B. OC SAN's Project Manager will issue a Preliminary Design NTP. OC SAN's Project Manager will also issue a Final Design NTP upon OC SAN's acceptance of the final Preliminary Design Report. C. The time frames specified below are used to estimate the actual milestone dates based on the assumed NTP date, as shown in Exhibit 8 - Project Schedule Calculation. D. OC SAN will consider an alternative CONSULTANT -proposed schedule provided it is consistent with OC SAN resources and schedule constraints and adds value to OC SAN. PROJECT MILESTONE AND DEADLINES MILESTONE DEADLINE Notice to Proceed (Kickoff Meeting) The kickoff meeting will be scheduled to coincide with the Preliminary Design NTP. Preliminary Design NTP Submit draft Preliminary Design Report 180 workdays from the Preliminary Design NTP. The (PDR) CONSULTANT shall establish a schedule with the OC SAN's Project Manager for separately submitting working drafts of each Design Memo for OC SAN review prior to completing the draft PDR. This schedule shall factor in the logical sequence for completing the memos as well as both CONSULTANT and OC SAN's resources. OC SAN Review of draft PDR 20 workdays from receipt of Draft PDR Submit Final Preliminary Design Report 30 workdays from receipt of OC SAN comments on Draft PDR. OC SAN Review of Final PDR 20 workdays from receipt of Final PDR The CONSULTANT's schedule shall allow one working Final Design NTP day from completion of OC SAN's review of final PDR to receipt of the Final Design Phase NTP. Progress Workshop Substitution for DS1 60 workdays from Design Phase NTP. OC SAN Review of Progress Workshop 20 workdays from receipt of DS1 Substitution for DS1 Submit Design Submittal 2 (DS2) 80 workdays from receipt of OC SAN comments on Progress Workshop Substitution for DS1. OC SAN Review of DS2 20 workdays from receipt of DS2 Submit Design Submittal 3 (DS3) 70 workdays from receipt of OC SAN comments on DS2. OC SAN Review of DS3 20 workdays from receipt of DS3 Submit Final Design Submittal (FDS) 60 workdays from receipt of OC SAN comments on DS3. The CONSULTANT shall stop work upon submission of DS3, except as required to participate in OC SAN meetings, until receipt of OC SAN comments on DS3. OC SAN Review of FDS 20 workdays from receipt of FDS Final Technical Specifications and Plans 20 workdays from receipt of OC SAN comments on FDS. 2. PHASE 2 - PRELIMINARY DESIGN The preliminary design phase will define the project. The final deliverable of this phase will be a Preliminary Design Report (PDR) with the basis of design for all elements of the project. August 2022 11-33 — Final Negotiated Design SOW Page 16 of 55 2.0 PRELIMINARY DESIGN EXECUTION 2.0.1 MAJOR DECISIONS A. The CONSULTANT shall plan the resolution of major decisions through the following process: 1. Identify major decisions early and the timing required to prevent impacts to the project schedule. 2. Identity the decision -making method that will be used to gain OC San concurrence and provide appropriate opportunities for OC San provide input. 3. Identify and schedule at the start of the project the workshops, technical design meetings and focused meetings where major decisions will be made and include a list of required attendees. B. These decisions should be tracked on the Decision Log and flagged as a major decision. 2.1 PREDESIGN EVAULATION STUDIES (NOT USED) 2.2 PRELIMINARY DESIGN PRODUCTION 2.2.1 GENERAL A. Preliminary Design Report (PDR) production involves the preparation of design memos, drawings, calculations, and other supporting material resulting in the PDR. 2.2.2 DESIGN MEMOS A. The CONSULTANT shall produce Design Memos as indicated below in accordance with Exhibit 1 - Preliminary Design Report Requirements. The CONSULTANT shall discuss the combining of design memos with OC SAN and develop a design memo submittal list. OPump Station Basis of Design Design Configuration O Redundancy OMonitoring and Sampling O Process Flow Diagrams OOperating Philosophies OSite and Facility Layouts OPreliminary Load Criticality Ranking Table OHydraulic Modeling Note: Build a hydraulic model in InfoWorks ICM that includes the upstream gravity system, pumps, force mains, discharge structure, and connection to downstream facilities. OHydraulic Analysis OHydraulic Profile O Demolition ODescribe Demolition Requirements ODemolition List ODemolition Plans ODemo EID El Rehabilitation Requirements OGeotechnical Data Report OReview of Existing Data - Preliminary Geotechnical Report OGeotechnical Data Report and Recommendations OCivil Design Parameters August 2022 11-33 — Final Negotiated Design SOW Page 17 of 55 ❑x General Civil ❑x Drainage Requirements ❑x Corrosion Protection Requirements ❑x Utility Requirements ❑x Structural Design Parameters ElArchitectural Design Parameters Note: Develop one alternative concepts for review and acceptance OProcess Mechanical Design Parameters ❑x Process Mechanical Design Parameters ❑x Odor Control Facilities ❑x Building Mechanical Design Parameters ElElectrical ❑x Codes/standards. Brief description of electrical system. Electrical drawings. ❑Identify Electrical System Impacts ❑ Report — Data Collection and Verification ❑x Preliminary Load List ❑x Preliminary Standby Power Requirements ❑ETAP — Preliminary Short Circuit Analysis and Load Flow/Voltage Drop Studies ❑x ETAP — Provide Data. OC SAN will perform ETAP studies ❑ Preliminary Analysis for cable pull calcs, ductbank cable derating, cable tray fill calcs. ❑x Hazardous Area Classification Requirements ❑x Instrumentation and Control ❑x Instrumentation and Control System ❑Specialty Safety Systems ❑x Preliminary SAT ❑ PLC and RIO Panel Location Map ❑x CCTV Coverage Map ❑Plant Utility Investigation Findings ❑Vibration Analysis ❑x Collections Basis of Design ❑x Codes and Standards ❑x Pipeline Basis of Design ❑x Manhole Basis of Design ❑x Force main Basis of Design ❑Collections Rehabilitation Alternatives ❑Pipeline Rehabilitation ❑Manhole Rehabilitation ❑x Collections Pipeline Design Note: Assume 2 viable alignment options ❑x Design Memo Items 1- 12 ❑Open -cut vs. Trenchless Technologies ❑Trenchless Technologies at Major Closings ®Collections Utility Investigation Findings ®Collections Conceptual Traffic Control DAHJ and Traffic Control Identification ❑x Basis for Traffic Control Strategy 7-]Traffic Analysis August 2022 11-33 — Final Negotiated Design SOW Page 18 of 55 •Traffic Control Plans •Design Safety Requirements •Design Safety Requirements • Identify all potential project specific safety issues • Identify all potential Cal OSHA and OC SAN safety issues • Identify construction safety hazards • Use Sample Full Project Safety Review Plan to verify safety elements •Risk Management Check List to verify safety elements ❑ HAZOP •Public Impacts •Environmental and Regulatory Requirements •CEQA Part of Programmatic EIR ❑CEQA work consists of... ❑Determine project environmental and regulatory requirements ❑Matrix of CEQA and Permit Requirements •Mitigation, Monitoring and Reporting List •Permit Requirements •List of Permits Required ❑Oil Well Abandonment •Stormwater Requirements •Hazardous Material Survey, Mitigation and Control •Maintainability •Define Maintainability Requirements •Maintainability Requirements Plan Drawings •Define Maintainability Rules El Define Maintainability Information for Project Specific Equipment •Facility Operation and Maintenance •Facility O&M Requirements •Operating Philosophies ❑Preliminary Assessment of O&M Staffing Requirements •Implementation Plan • Identification of Adjacent Projects •Preliminary Commissioning Checklist •Preliminary Construction Sequencing Plan • Review of Constructability Issues •Temporary Handling of Flow •Construction Odor Monitoring and Mitigation •Preliminary Technical Specification List 2.2.3 PRELIMINARY DESIGN DRAWINGS A. The CONSULTANT shall produce the following Preliminary Design Report drawings in accordance with Exhibit 1 - Preliminary Design Report Requirements. •General •Demolition •Civil •Structural •Architectural []Mechanical •Electrical August 2022 11-33 — Final Negotiated Design SOW Page 19 of 55 ❑x Instrumentation and Control 2.2.4 PRELIMINARY DESIGN REPORT (PDR) PRODUCTION, CONTENTS AND ORGANIZATION A. Preliminary Design Report (PDR) Production involves the preparation of design memos, drawings, calculations, and other supporting material resulting in the PDR. B. The CONSULTANT shall combine the materials described below into a draft PDR. The PDR shall be structured as outlined below, with the contents corresponding to the tasks listed in this Scope of Work. Volume 1 — Preliminary Design Report Technical Memos Executive Summary Design Memos Design Memo 1, 2, 3, etc. List of Proposed Specification Sections Volume 2 — Drawings (see Preliminary Design Drawings listed above) Volume 3 — Submittal Documentation Calculations Equipment Data & Catalog Cuts Decision Log Meeting Minutes C. The Executive Summary shall summarize the conclusions of the Memos included in the report, and specifically include a summary construction schedule and construction cost estimate, and life cycle cost. D. The draft PDR and final PDR shall be submitted in searchable PDF format legible on -screen and as a hard copy. The number of hard copies is indicated in Exhibit 9 - Deliverables Quantities. The labeling and organization of the PDF submittal shall be in accordance with Exhibit 14 - Bluebeam Designer Training for Submission_ E. Each design memo shall be a separate file. F. The OC SAN Project Manager may request that the CONSULTANT submit an electronic proof set of the Draft PDR and Final PDR prior to hard copy production to initially confirm that the submittal is ready for printing. 2.2.5 PRELIMINARY DESIGN COST ESTIMATE A. The CONSULTANT shall provide a cost estimate for the associated PDR submittal indicated below in accordance with Exhibit 1 - Preliminary Design Report Requirements. 2.3 PRELIMINARY DESIGN ACTIVITIES The following services shall be provided by the CONSULTANT or an appropriately qualified subconsultant. In any case, the CONSULTANT shall be responsible for managing all subconsultants, including reviewing their work products prior to submission to OC SAN. 2.3.1 HYDRAULIC MODELING A. Using InfoWorks ICM, build a hydraulic model that, in conjunction with static hydraulic analysis, will determine the design of the pump station process components and depict performance of the pump station during dry and wet weather flow conditions. The model shall include the proposed upstream influent structures, wet well, pumps, force mains, and existing downstream gravity facilities. The CONSULTANT shall utilize the model to accurately determine the performance (i.e., calculate all design parameters necessary to determine if the system meets OC SAN and Hydraulic Institute Design Standards) of the system for up to three pump station alternative networks. The performance of the system shall consider multiple operating scenarios (example: two pumps running with one force main in service). OC SAN will provide a calibrated model of the existing infrastructure. Existing and future flow regimes for dry and wet weather flow will also be provided. August 2022 11-33 — Final Negotiated Design SOW Page 20 of 55 1. Model updates will include sewer -shed boundary revisions, local sewer connection point verification, physical attribute verification, etc. prior to using the model for design purposes. 2. Detailed calculations and graphic representation of the results of hydraulic runs for the complete range of flow conditions (including fill draw operation during low flow conditions) shall be submitted to facilitate review of the design by OC SAN personnel. 3. Description of hydraulic model updates, assumptions, discussion of results, and recommendations shall be included in the Hydraulic Modeling Design Memo. B. Perform Computational Fluid Dynamic (CFD) Modeling to assess flow patterns within the Edinger Pump Station wet well. Results of the analysis will be used to 1) optimize the design of the upstream conveyance structures (manhole and influent pipe), wet well, and pump intakes during average and peak wet weather flow periods and 2) characterize flow patterns for multiple operating scenarios. The results will be evaluated based on compliance with Hydraulic Institute (HI) standards and recommendation provided. The analysis shall include the following scenarios: 1. Physical Design Analysis: two physical configurations x two flow scenarios a. Physical configurations include: preliminary and optimized design b. Flow scenarios include: average flow and peak wet weather flow CFD preliminary design is defined as the pump station wet well suction pipes, pumps, approach pipe, and upstream manhole configuration included in the draft Preliminary Design Drawings. Optimized design is defined as modification to the pump station model determined beneficial and practical following preliminary design CFD modeling results. 2. Pump Station Operation Analysis: two physical configuration and up to eight operating scenarios for each physical configuration a. Physical configuration: preliminary and optimized designs b. Operating scenarios (to be determined by the CONSULTANT) shall include: one pump, two pumps, cleaning cycle, low flow scenarios, various wet well level set points, etc. A Pump Station CFD Modeling memorandum summarizing results of the preliminary and optimized designs under various flow conditions will be developed and included in the Final PDR. Results of the CFD model shall also be presented to OC SAN prior to finalizing the mPmnranrlum 2.3.2 ON -SITE ODOR CONTROL EVALUATION A. Evaluate the installation of an air jumper versus the installation an on -site passive vapor phase treatment system. The former shall take into consideration the available space for air movement in the downstream gravity system and prevent air from flowing back into the wet well. The latter alternative shall mimic the functionality (ease of installation, maintenance, etc.) of odor control systems designed for OC SAN Project 5-68 Newport Beach Pump Station Pressurization Improvements (Exhibit 191— Example Passive Odor Control System) while taking into consideration the site spacing constraints. Perform a life cycle cost analysis and provide advantages and disadvantage of each alternative. Advantages and disadvantages include but are not limited to maintenance of the facilities, implications for downstream odor control efforts, and amount of treatment provided due to site constraints. Recommendations for the on -site odor control system shall be provided in the Odor Control Memo. B. Provide H2S monitoring of the wet well or up to two upstream manholes for a period of two consecutive weeks. 2.3.3 ON -SITE STANDBY POWER ANALYSIS August 2022 11-33 — Final Negotiated Design SOW Page 21 of 55 A. Briefly review the use of an on -site diesel standby generator with sound -attenuated enclosure and a base fuel tank versus a lithium -ion battery storage system solution that, in conjunction with the storage available in the wet well, provides four hours of response time during dry weather conditions. The alternatives shall consider the unique pump station site constraints. The analysis methodology, assumptions, results, costs, and recommendations shall be included in the Electrical Design Memo. 2.3.4 WATERPROOFING APPROACH A. Determine a waterproofing system based on the groundwater site characteristics, structure design life, constructability, and cost benefit. Review previous waterproofing systems used by OC SAN at other pump stations that have not been successful. Include recommendations in the Structural Design Memo. 2.3.5 SHORING AND DEWATERING METHODS A. Evaluate whether increased amount of effort will be necessary during design to identify shoring and dewatering methods that will reduce the risk of settlement experienced by adjacent structures due to the deep excavation for the underground pump station structures. The evaluation will include a focus meeting with pertinent OC SAN construction personnel to ensure that all concerns and 'lessons learned' from previous pump station construction efforts are taken into consideration. The evaluation methodology, assumptions, results, and recommendations shall be provided in the Implementation Plan Design Memo. 2.3.6 TEMPORARY FACILITIES DURING CONSTRUCTION A. In certain cases, construction sequencing constraints may require the contractor to construct a temporary facility to be used during a certain portion of the construction period. The CONSULTANT shall identify in what instances such facilities are required or reasonably warranted and present those instances with implementation plans and construction sequencing constraints to OC SAN for consideration. When such facilities are found to be either required or reasonably warranted, the CONSULTANT shall provide sufficiently detailed drawings and specifications to be included in the bid documents that bidders understand what is required to provide and potentially operate the temporary facilities and that the reliability and performance of the facilities will meet OC SAN's needs and reasonably mitigate construction risks. Examples of potential facilities include: 1. Bypass pumping and temporary bypass piping 2. Temporary odor control facilities. a. Monitoring of gravity system potentially impacted by construction b. Coordinate construction phase odor mitigation measures with OC SAN staff c. Design construction phase odor mitigation measures 3. Temporary noise abatement 4. Temporary connections to facilitate start up and testing 5. Temporary piping to phase the replacement of the utilities 6. Temporary standby power or electrical equipment to accommodate installation of SCE incoming power feed B. The CONSULTANT shall design measures for the temporary handling of flows to be implemented by the contractor during construction considering OC SAN's goal of zero sewage spills. C. If existing facilities such as valves, gates, stop logs, etc. are being used for diversions, include a plan for testing those facilities during Phase 3 — Design, to verify that they will function adequately for the purpose. If testing cannot be performed, the CONSULTANT shall identify the August 2022 11-33 — Final Negotiated Design SOW Page 22 of 55 risks associated with using the facility for bypassing, along with contingency plans and mitigation measures to be implemented if they are found not to function adequately during construction. 2.3.7 EASEMENTS, PROPERTY BOUNDARIES AND WORK AREA LIMITS A. Unless otherwise directed, the CONSULTANT shall identify, survey, and show all property boundaries, and all existing and proposed easements, within and/or adjacent to the project boundaries. B. The CONSULTANT shall show and explicitly identify the limits of work for all portions of the project, including any restrictions to the work allowed in any area, e.g., whether the area can be used for parking or laydown. C. All survey research and survey field work shall be performed by a Professional Land Surveyor licensed by the State of California. 2.3.8 TOPOGRAPHIC SURVEY A. The CONSULTANT shall conduct field and aerial surveys as required. Topographic information used on the construction plans shall be generated from a field survey and an aerial mapping process. OC SAN will not provide the aerial survey information to the CONSULTANT for use on the project. B. Prior to beginning design, the CONSULTANT shall prepare the scope of work for field and aerial surveys required for all applicable project elements. OC SAN will establish both vertical and horizontal control for the project. The field survey shall be used to establish both horizontal and vertical alignment of the facilities and shall note all survey monuments, topographic features, property lines, and elevations. The basis of bearings and benchmarks shall be indicated on the drawings. Control shall meet or exceed NGVD 88 requirements and shall be based on the Plant Local Coordinate System and datum. The CONSULTANT's project schedule shall account for the above. C. The aerial topography shall be required to meet the following criteria: 1. The final product shall be delivered in AutoCAD. 2. The aerial shall be based on the coordinate system. 3. The CAD file shall adhere to the CAD Manual. OC SAN shall be given the opportunity to review and comment on the compliance to the CAD Manual. 4. Site contours shall be in 1.0-foot intervals. 5. Contour and spot elevations shall be 3D; all other features shall be 2D. 6. The CONSULTANT shall include the survey -related documents with the Design Support Documentation portion of the Design Submittals as specified in the Engineering Design Guidelines, Appendix A, Section A.3.19 "Project Support Documentation (PDS)". D. Control Surveys for Collection Systems 1. General: Topographical information used on the construction plans shall be generated from an aerial mapping process. The CONSULTANT shall provide for the aerial and field surveys necessary for the mapping process for all applicable Project Elements of the project Scope of Work and shall provide for the aerial mapping. Providing for the process includes paying for, coordinating, and designing the aerial and horizontal/vertical control surveying for the preliminary and final design. The CONSULTANT's responsibilities for the surveys include generating any subconsultant scopes of work, data interpretation and preliminary design. All survey work is to be done under the direction and control of a Professional Land Surveyor, licensed by the State of California. 2. Aerial Survey: he aerial photography shall have sufficient coverage for the digital topographic mapping. The photo scale of the aerial photography shall not be more than 100 August 2022 11-33 — Final Negotiated Design SOW Page 23 of 55 feet per inch for pipeline work or 20-feet per inch for pump stations. Stereo pairs of photographs shall be furnished to OC SAN. 3. Phasing of Work: Other than the aerial and topographic survey work, the balance of the survey work shall not commence until the design phase of the project has been authorized or concurred to by OC SAN. 4. Field Survey Aerial: A field survey shall be used to establish both horizontal and vertical control for the project. Control shall meet or exceed NGVD 88 requirements and shall be based on California State Plan Coordinates (NAD 83) including the 1995 O.C. surveyor's adjustments. A sufficient number of points shall be used to accurately complete the digital topographic modeling. No less than five control points per stereo model shall be used. 5. Aerial Field Survey Inclusions: The field survey shall include all survey monuments, topographic features, easements, property lines, culture, and elevations on the plan and profile sheets. All covers, including the existing sewer manholes, storm drain manholes, and utility and valve vaults shall be identified and marked in the field. 6. OC SAN Review Aerial Survey Line: The general location and alignment of the survey line shall be submitted to OC SAN prior to performing the field survey. Survey work shall not commence until authorized or concurred to by OC SAN. The CONSULTANT shall be responsible for obtaining and paying for the field survey services. 7. Field Survey Base Line: The field survey shall establish a base line for construction purposes for pipeline work equal to or greater than 500-feet in length. The line will be used to define the proposed design, in terms of station and offset, and to establish the bearings for right-of-way. The survey line shall be set on 100-foot stations and shall be tied to the established aerial control. The field survey shall tie in all controlling monuments within the map limits and all street centerline intersections. The ties shall be express in both State Plane Coordinates and as station and offset. 8. Manhole Information: The field survey shall also include the measurement of the invert and manhole rim elevations of all existing sewers within the project reach. The size, orientation and invert of any pipe connections shall also be recorded. 9. Base Map: The base map index contours shall be spaced at 5 feet vertically and the immediate contours shall be spaced at 1 foot contour intervals. The mapping shall include digital topographic mapping. The digital format shall be compatible with OC SAN Graphic Information System. All surface features, including those hidden from aerial view shall be incorporated into the digital mapping. 10. Plan and Profile Sheets: The CONSULTANT shall prepare plan and profile sheets based upon the aerial mapping. The scale for plan and profile sheets shall be 1-inch equals 40 feet (1" = 40') horizontal and 1-inch equals 4 feet (1" = 4') vertical. An aerial photographic (photo strip) with the alignment shall be included. The plan view shall be separate from the photo strip. Intersections shall be adequately detailed at a scale of 1-inch equals 10 feet (1" = 10') or 1-inch equals 20 feet (1" = 20'). Manholes and other details shall be drawn at a scale that is adequate to provide clarity and sufficient detail for construction. The pump station construction drawings shall be drafted at scales of 1/8" = 1' to 1" = 20', as adequate, to allow for sufficient detail to be shown. The basis of bearings and benchmarks shall be indicated on the drawings, 11. Survey Note Submittal: The CONSULTANT shall submit two bound copies of all survey notes and data used to establish vertical and horizontal control. The information submitted shall be suitable for use to establish construction controls. If additional property and/or right- of-way are required, the CONSULTANT shall identify property and/or rights -of -way to be acquired. 2.3.9 GEOTECHNICAL INVESTIGATION August 2022 11-33 — Final Negotiated Design SOW Page 24 of 55 A. The CONSULTANT shall secure the services of a qualified Geotechnical Engineering firm to prepare a Geotechnical Data Report that addresses geotechnical concerns for all applicable Project Elements of the Scope of Work B. Soil Explorations 1. The geotechnical services shall include exploratory work such as soil borings necessary to observe, test, classify soils, and monitor groundwater levels and potential groundwater pollutants of concern. 2. The number and spacing of borings shall be based on the geotechnical professional's interpretation of needs and recommendation. a. If unexpected or unique soils are encountered, an adequate number of borings shall be taken to try and define the limits of the anomaly. 3. The depth of the borings shall be adequate to characterize the soils to a depth of at least 10 feet below the bottom of an excavation or any proposed sewer invert elevation. 4. Two soil borings shall be located on the future pump station site and shall have a minimum depth of 80 feet. C. Soil Sampling 1. Soil samples for testing shall be collected as needed based upon the CONSULTANT's professional judgment. However, samples intervals shall not exceed 2-foot depth intervals alternating SPT and RING samples in each boring. If borings are taken near existing sewers, samples shall be taken and delivered to OC SAN for testing for coliforms to determine if sewers are leaking. D. Ground Water Pump Testing 1. Conduct ground water pump testing to determine dewatering parameters for inclusion of the specifications. 2. Provide a complete specification for the abandonment of wells for areas where aquifers could be compromised. Potential abandonment methods for deep penetrations might consist of over drilling and fill with cement-bentonite grout slurry, or deep pressure grouting to create a concrete seal. E. Groundwater Contamination Testing 1. Perform complete lab analysis for all pollutants regulated under OC SAN Local Discharge Limits (see page 33 of OC SAN's Wastewater Discharge Regulations Ordinance No. 53). F. Soil Exploration Locations 1. The location of all soil explorations shall be plotted on a map and attached to the Geotechnical Report. Preferably, the explorations shall include survey coordinates consistent with the project survey. Complete logs of the soil profiles shall be included in the report. 2. Explorations shall be located strategically within the footprint of the proposed excavation or on the centerline of proposed pipeline alignments. A total of one boring, located on the future pump station site, shall be cased and converted into water level monitoring wells for use during construction according to local agency requirements. The CONSULTANT shall obtain all necessary permits for the installation of monitoring wells. The CONSULTANT shall also be responsible for abandoning the wells after the construction is completed and the monitoring wells are no longer useful. 3. Work conducted outside OC SAN's treatment plant shall comply with the storm water requirements of the local jurisdiction. August 2022 11-33 — Final Negotiated Design SOW Page 25 of 55 2.3.10 UTILITY INVESTIGATION A. To better manage the risks associated with construction excavation, the CONSULTANT shall perform a thorough search of all utilities impacted by the work for all applicable Project Elements of this Scope of Work, regardless of size and all other facilities above or below ground. Utilities include all in -plant, utility company -owned and public agency -owned piping, duct banks, and other interferences. The search shall include utilities within the public right-of-way, and those located on private property impacted by the proposed project. The search shall include the records and plans of OC SAN and all respective public and private companies and utilities. B. Review of OC SAN Records 1. OC SAN's "As-built/Record" plans may be incomplete or inaccurate with respect to the routing of individual utilities, pipelines, etc. in the vicinity of the project. The CONSULTANT shall check OC SAN records against those of the other agencies, companies, and utilities. These may include, but not be limited to, oil, gas, fuel, water, and sewer pipelines, traffic control facilities, telephone and electrical conduit and duct banks, storm drains, manholes, and other structures. C. Review of Outside Agency Records 1. The CONSULTANT shall contact, in writing, all jurisdictional agencies and utility owners to inform them of OC SAN's project. The CONSULTANT shall request plans showing all the agencies or utility's facilities, pipelines, etc. in the project area. The CONSULTANT shall also request plans and schedules for all proposed construction in the project areas. The CONSULTANT shall develop a schedule to minimize project conflicts and/or coordinate OC SAN projects with local agencies. 2. The CONSULTANT shall personally visit each agency/company and search through all available plans, files, and documents. The CONSULTANT shall meet with applicable field staff from each agency to confirm the completeness of their research. Abandoned utilities shall also be considered. 3. The CONSULTANT shall document the contacts and information requested and received, including that from Underground Service Alert (USA). OC SAN shall be copied on all correspondence between the CONSULTANT and public and private agencies, and utility companies. The CONSULTANT shall submit a copy of all documentation to OC SAN with an itemized submittal letter. The CONSULTANT's Project Manager shall sign the transmittal cover letter and the cover letter shall confirm that the CONSULTANT has sent a representative to each agency/company/utility, performed on -site inspections for each utility, and has listed the utilities. 4. The CONSULTANT shall contact USA and request a Substructure listing for the project area. D. On -Site Inspection 1. An on -site inspection shall be made in the project area. During the on -site inspection, a senior -level CONSULTANT representative shall walk the site accompanied by OC SAN's Project Engineer and Supervising Inspector. The CONSULTANT representative shall be experienced in the location and identification of utilities in the field. During the on -site inspection the CONSULTANT shall document all visible features that indicate utilities within the project area and compare them with the available utility plans. E. Utilities for Adjacent Properties 1. The CONSULTANT shall investigate all utilities serving properties adjacent to the work, and submit a spreadsheet at the end of the utility research accounting for all anticipated utilities for OC SAN review, with the following information: a. List all utilities anticipated or each adjacent property. August 2022 11-33 — Final Negotiated Design SOW Page 26 of 55 b. Indicate whether each such utility was found on as -built drawings of any agency, with an identification of the agencies identifying such utility. c. Indicate whether the utility was field located by utility through USA process, and, if so, by which agency. F. The CONSULTANT shall provide all required stamped traffic control plans as part of the encroachment application process required by all cities for use during the geophysical investigations, potholing, geotechnical borings, and field investigations. G. Subsurface Utility Investigations 1. Investigation of existing utilities shall be in accordance with the respective ASCE guidelines, except as amended by this Scope of Work. A brief description of the ASCE guidelines defines the Quality Level of detail for researching subsurface utilities as follows: a. Quality Level D: Information derived from existing records or oral recollections. b. Quality Level C: Information obtained by surveying and plotting visible above- ground utility features and by using professional judgment in correlating this information to Quality Level D information. c. Quality Level B: Information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate position of subsurface utilities. Quality Level B data shall be reproducible by surface geophysics, such as ground penetrating radar, at any point of their depiction. This information is surveyed to applicable tolerances and reduced onto plan documents. d. Quality Level A: Precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed subsurface and surveyed utilities) and subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the potential for utility damage. A precise horizontal and vertical location, as well as other utility attributes, is shown on the plan documents. Accuracy is typically set to 15-mm vertical and to applicable horizontal survey and mapping accuracy. 2. Refer to Cl/ASCE 38-02, Standard Guidelines for Collection and Depiction of Existing Subsurface Utility Data for details. 3. The CONSULTANT shall determine all utilities impacted by the work for all applicable Project Elements of this Scope of Work. Utilities include utility company -owned, and public agency -owned piping, duct banks, and other interferences. All utilities encountered during the preliminary design shall be shown on the plans. 4. Subsurface investigation for all utilities in and around the work area shall be performed to Quality Level D and Quality Level C. All utilities shall be plotted both in plan and profile on a scaled drawing that can later be incorporated into scaled (1" = 40') plan drawings. 5. The CONSULTANT shall submit, for acceptance by OC SAN, recommendations on which utilities should be investigated to Quality Level A and where Quality Level B investigations should be performed. As part of the submittal, a Potholing Plan and Geophysical Investigation Plan shall be developed including proposed pothole locations and type of geophysical investigation. 6. Prior to OC SAN's acceptance of the Potholing Plan/Geophysical Investigation Plan, a project field walk by the CONSULTANT Project Manager, OC SAN Project Engineer, Supervising Inspector, and other designated OC SAN personnel shall be performed. H. Potholes and Geophysical Investigation 1. The CONSULTANT shall secure the services of a subcontractor to perform the pothole work and geophysical investigation (including ground -penetrating radar). August 2022 11-33 — Final Negotiated Design SOW Page 27 of 55 2. The CONSULTANT shall "pothole" and perform geophysical investigation on all utilities described and shown in the accepted Potholing Plan/Geophysical Investigation Plan. The CONSULTANT's staff shall be on -site during potholing to provide direction to potholing crew. OC SAN staff shall also be present during potholing. Field investigations include visiting the project work site and each utility to verify the location of all interferences. 3. The CONSULTANT shall provide all the related work necessary, including, but not limited to: a. Documentation of information b. Notification of USA's "Dig Alert" c. Providing field survey d. Obtaining required permits e. Submission of traffic control plans f. Setting up traffic control g. Soft dig potholing h. Ground -penetrating radar i. Excavating j. Backfilling k. Repairing pavement to local jurisdiction requirements 4. "Soft" excavation potholing methods such as vacuum extraction is preferred; however, excavation methods shall be chosen to adequately define the utility. Crosscut trenches may be preferred for defining some utility locations. Hydro -jetting soft dig should be avoided in sandy, wet, and contaminated soil conditions. 5. Potholing subcontractor shall measure and document the depth of pavement and of base material at each pothole, and every five feet along crosscut trenches. 6. Work shall comply with the stormwater requirements of the local jurisdiction 7. The CONSULTANT shall provide a licensed land surveyor or hire a licensed survey subcontractor(s) to field -locate the actual horizontal and vertical location of the constructed potholes. Survey controls shall be set and coordinated with the survey controls used on previous construction drawings. City and County control points shall be checked; northing, easting and elevation data for each pothole shall be shown on the drawings; and physical tie-ins provided to easily re-establish pothole locations after construction. The CONSULTANT shall supply and supervise survey work and subcontractors needed to perform the pothole work. Survey datum differences shall also be reconciled. 8. The results of potholing and geophysical efforts shall be summarized in a field finding report. 9. The CONSULTANT shall backfill and repair potholes consistent with the requirements of the local jurisdiction. If the CONSULTANT is unable to determine local jurisdiction requirements prior to the proposal, the CONSULTANT shall assume the following requirements: a. The materials removed from the excavation may not be used for backfilling, unless approved by the local jurisdiction. If approved, excavated material used to fill potholes shall be placed with a maximum lift thickness of four inches and mechanically compacted. b. If not approved, the CONSULTANT shall be responsible for hauling off and disposing of excavated pothole material. In this case, excavation holes shall be filled August 2022 11-33 — Final Negotiated Design SOW Page 28 of 55 with a cement slurry mix from the bottom up. The excavated materials shall be tested for hazardous materials and disposed of offsite accordingly. Testing shall be the minimum required for classifying the materials. The potholing samples shall be tested by a California Environmental Laboratory Accreditation Program (ELAP) certified laboratory to identify characteristics of hazardous waste. A substance shall be considered hazardous if it possesses properties of toxicity, ignitability, corrosivity and/or reactivity per California Code of Regulations Title 22, Section 66261. In addition, the minimum laboratory testing shall include an on -site Organic Vapor Analyzer (OVA) test for potential hydrocarbon contaminants. Should the OVA reading be equal to or greater than 45 ppm, further laboratory Minimum testing shall be performed to include Benzene, Toluene, Ethyl Benzene, and Xylene (BTEX) test per EPA guideline 8020 and Total Hydrocarbons (TPH) tests per EPA guideline. should the OVA reading be equal to or greater than 45 ppm. c. AC pavement shall be replaced to full depth or the structural section (AC & Base) plus two inches with hot mix asphalt unless otherwise required by the City of Huntington Beach. Cold mix shall only be allowed when the patch will be replaced by the project and were approved by the COHB. d. Concrete pavement shall be replaced to full depth plus two inches with Portland cement unless otherwise required by the COHB. I. Quantitative Assumptions 1. For CONSULTANT's fee proposal, assume up to 25 potholes during preliminary design and up to 5 potholes during final design. 2. For CONSULTANT's fee proposal, assume up to 7,000 square feet of ground penetrating radar during preliminary design following the alignment of the proposed upstream gravity sewers, proposed manhole footprints, and proposed force main alignments. 3. For CONSULTANT's fee proposal, assume 9,650 square feet of ground penetrating radar during preliminary design encompassing the future pump station site. J. Depiction of Utilities and Potholes on Plans 1. All utilities encountered during the preliminary design shall be shown on the plans. Project work that requires other agencies to relocate existing utilities shall be coordinated during the design by the CONSULTANT. Each subsurface utility shown on the drawings shall include the Quality Level to which it was investigated as required by Cl/ASCE 38-02. Pothole locations shall be shown on the drawings with survey information. K. Relocation of Existing Utilities 1. Project work that requires other agencies to relocate existing utilities shall be coordinated during design by the CONSULTANT. 2.3.11 FIRE PROTECTION SERVICES (NOT USED) 2.3.12 ELECTRICAL LOAD MEASUREMENTS (NOT USED) 2.3.13 PUBLIC RELATIONS A. All activities associated with public relations will be completed by OC San. 2.3.14 VALUE ENGINEERING ASSISTANCE (NOT USED) 2.3.15 ENVIRONMENTAL DOCUMENTATION A. The CONSULTANT services related to Environmental Documentation may span across Phase 2 — Preliminary Design and Phase 3 - Design. When such services are required, they shall be based on the requirements of Section III — Project Schedule and based on the following requirements. The CONSULTANT shall allocate the budgeted hours between the August 2022 11-33 — Final Negotiated Design SOW Page 29 of 55 Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. B. Review of Existing CEQA Documentation 1. OC SAN has adopted the CEQA documentation during various programs and projects. These CEQA documents may cover or impact the proposed work on this project. a. 2020 Programmatic Environmental Impact Report (2020 PEIR) 2. The CONSULTANT shall assume the 2020 PEIR is sufficient for the Project and no changes to CEQA are required, nor additional CEQA documentation will be necessary. 3. The CONSULTANT shall assume no changes to parcel zoning are required. C. Mitigation, Monitoring and Reporting Program Compliance 1. OC SAN prepared a Mitigation, Monitoring, and Reporting Program (MMRP) for the 2020 PEIR. a. The CONSULTANT shall develop a checklist of all applicable construction -phase and post -construction phase monitoring and reporting requirements originating from the following: (1) Mitigation and Monitoring Reporting Programs (MMRPs) from previously adopted CEQA documents applicable to this project (2) Permits anticipated to be obtained in connection with the project. b. The checklist shall include the following: (1) Applicable EIR Mitigation Measure Numbers (2) Descriptions of Mitigation Measures (3) How Mitigation Measures will be included in the Bid Documents (4) Frequency of Monitoring During Construction (5) Notes 2. See Exhibit 13 - Sample MMRP Log Template 3. The CONSULTANT shall also provide OC SAN a list of special equipment, specialty inspector qualifications, or sampling or testing firms that may be needed by OC SAN for enforcement of the Mitigation Monitoring Reporting Log (MMRL) during construction. This information shall be included in narrative form attached to the MMRL. 4. The CONSULTANT shall attend two OC SAN meetings to discuss the environmental documentation and two public meetings to assist OC SAN in presenting the project to the community. Public meetings may occur after normal business hours. 2.3.16 PERMITTING ASSISTANCE A. The CONSULTANT services related to Permitting Assistance may span across Phase 2 — Preliminary Design and Phase 3 - Design. When such services are required, they will be based on the requirements of Section III — Project Schedule and the schedule constraints associated with each permit. The CONSULTANT shall allocate the budgeted hours between the Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. B. For all applicable Project Elements of this Scope of Work, the CONSULTANT shall provide bid documents that ensure that the facility features and the facility performance, and construction procedures comply with all conditions of existing permits and permits required to August 2022 11-33 — Final Negotiated Design SOW Page 30 of 55 construct this project. Construction drawings, specifications and supplemental drawings shall be prepared, as necessary, in the format required to obtain all permits. C. The CONSULTANT shall assist OC SAN in obtaining permits. This assistance shall include completing application forms provided by OC SAN, preparing supporting documentation for the permit applications as required by the issuing agency, furnishing the required number of copies of all construction drawings and exhibits, and attending meetings with permitting agencies at the request of OC SAN. D. Except for construction contractor -furnished permits, OC SAN staff will execute all applications. All permit fees will be paid directly by OC SAN and will not be part of the CONSULTANT's fee. E. The CONSULTANT shall submit all supporting documentation in a timely fashion for all permits required for this project as described below. F. Permits 1. City of Huntington Beach (OC SAN is exempt but fire dept might be required) 2. The CONSULTANT shall assume three meetings at two hours each. 3. Assumption: No work required for City Planning coordination or permits (e.g. re -zoning, development permit, etc.) 4. G. City / County Encroachment Permits 1. City of Huntington Beach 2. Orange County Flood Control District a. Encroachment permit for the new pump station site b. Encroachment permit for the removal of existing pump station components 3. The CONSULTANT shall assume ten meetings at two hours each. H. Streambed Alteration Agreements 1. Army Corps of Engineers at the Westminster Channel (demolition of existing pump station) and Sunset Channel (proposed pump station). 2. The CONSULTANT shall assume three meetings at two hours each. Stormwater Permitting 1. CONSULTANT shall determine the required stormwater permit. 2. The CONSULTANT shall determine and specify the preliminary Risk Level and Project Type using the California State Water Resources Control Board's Storm Water Multiple Application and Report Tracking System (SMARTS) based on the R-Factor obtained from US EPA's online Rainfall Erosivity Factor Calculator for Small Construction Sites. 3. The CONSULTANT shall prepare the specification for stormwater using OC SAN's respective master specification as a starting point. The CONSULTANT shall not begin work on editing the specification until OC SAN has approved the CONSULTANT's preliminary Risk Level and Project Type. 4. It is OC SAN's intent to design linear underground/overhead projects (LUP) to LUP Type 2 requirements, whenever possible, which is often the most economical approach. The CONSULTANT shall coordinate with the OC SAN Project Manager and OC SAN Environmental Compliance Division and edit Stormwater Pollution Prevention Plant specifications accordingly. August 2022 11-33 — Final Negotiated Design SOW Page 31 of 55 2.3.17 PROJECT MANAGEMENT A. The CONSULTANT shall be responsible for managing the CONSULTANT's project execution, schedule, budget, subconsultants, and coordination with other projects. The CONSULTANT shall perform the project management requirements in accordance with Exhibit 3 - Project Management Requirements with the project specific options identified below. B. Project Management Plan (PMP): ❑x Not required ❑Required ❑PMP approval prior to beginning technical work on the project. C. Project Logs ❑x Major Decision Log ❑x Project Decision Log ❑x Action Item Log ❑x Decision Issues Log ❑x Meeting Log ❑Risk Management Log D. Progress Report, Status of Cost Model ❑Not required ❑x Required E. Project Invoices 1. Estimating earned value, tasks shall be further broken down to subtasks of no more than $50,000. 2. Costs for invoicing shall be grouped into the following work packages: Work Package Description Tasks 3146 Preliminary Design All Phase 2 tasks 3250 CONSULTANT Services During Design Tasks 3.0. through 3.3.10 Tasks 3.0 through 3.3.10, divided into effort by design submittal. FDS is charged against DS3. 3252 Design Submittal 2 3253 Design Submittal 3 3254 Bid Support Services Task 3.4 — 3.4.3 2.3.18 RISK MANAGEMENT A. When required below, the CONSULTANT shall provide risk management in accordance with Exhibit 4 - Risk Management Requirements with the project specific options identified below. B. Risk Management: ❑Not required ®Required ❑Initial Risk Workshop OPDR Risk Management Workshop: 2 hours. (held 4 weeks prior to draft PDR) C. Moderator August 2022 11-33 — Final Negotiated Design SOW Page 32 of 55 1. The CONSULTANT shall conduct the Workshops defined in Exhibit 4 - Risk Management Requirements. 2.3.19 QUALITY CONTROL A. The CONSULTANT shall provide quality control requirements in accordance with Exhibit 6 - Quality Control Requirements. 2.4 PDR WORKSHOPS AND MEETINGS 2.4.1 GENERAL A. Workshop and meeting planning, requirements, agendas, and meeting minutes shall be in accordance with Exhibit 5 - Workshop and Meeting Requirements. 2.4.2 MANDATORY CONSULTANT TRAINING A. One -hour BlueBeam training is required for consultants. The topics will focus on the information included in Exhibit 14 - Bluebeam Designer Training for Submission and Exhibit 15 - Bluebeam Designer User Training. B. One -hour P&ID Development training is required prior to starting P&ID development. C. One -hour EID Development training is required during preliminary design for the Demolition EID and during design phase for new equipment. D. Two-hour CAD training is required to provide the consultant guidance on CAD document development. E. Two-hour Tagging Procedures training is required prior to the development of tagging protocol. F. One -hour Commissioning Package List training will be initiated by the Commissioning Coordinator and will review how to develop a commissioning package list. G. Two-hour SAT training is required during the preliminary design phase. 2.4.3 PDR PRODUCTION WORKSHOPS A. Predesign Kickoff Workshop 1. A four-hour project kick-off meeting shall be held with OC SAN staff to introduce principal members of OC SAN and the CONSULTANT's teams. The discussion topics shall include: OC SAN responsibilities, the CONSULTANT's responsibilities, invoice procedures, personnel badges, parking, site access, the CONSULTANT's Scope of Work, detailed project schedule with milestones, Work Breakdown Structure requirements, and OC SAN confined space and other safety policy training. B. PDR Production Workshops shall be held during Preliminary Design to review the topics listed below. The list below also indicates the number of workshops to be held to cover the specific topic. Unless otherwise noted, each workshop shall be three hours in length. PDR PRODUCTION WORKSHOPS TOPIC NUMBER OF WORKSHOPS Predesign Kickoff Workshop 1 PDR Production Workshops: Hydraulics and Mechanical Process Design 2 Initial Investigation (geotechnical, utility, etc.) Findings 1 Permit Requirements 1 August 2022 11-33 — Final Negotiated Design SOW Page 33 of 55 PDR PRODUCTION WORKSHOPS TOPIC NUMBER OF WORKSHOPS Basis of Design — Pump Station, Collection System and Force Main 1 Electrical and Instrumentation 3 Structural (including waterproofing) and Architectural Design 2 Odor Control Facilities 2 Civil Design (Sunset Channel Slope Stabilization) and Utilities 1 Maintainability and Facilities Operation and Maintenance 2 Hazardous Materials and Design Safety Requirements 1 Basis of Design — Collection System 1 Traffic Control 1 Environmental, Stormwater, Public Impacts and Regulatory Requirements 1 Implementation Plan and Construction Sequencing 2 Demolition 1 2.4.4 PDR REVIEW WORKSHOPS A. The CONSULTANT shall hold the following workshops to review the draft Preliminary Design Report as required in Exhibit 5 - Workshop and Meeting Requirements: 1. Design Memo Validation Meeting (assume two-hour meeting for up to 7 design memos) 2. Draft PDR Presentation Workshop (assume four-hour meeting) 3. Draft PDR Review Workshop (assume four-hour meeting) 4. PDR Validation Workshop (assume four-hour meeting) 2.4.5 MAINTAINABILITY WORKSHOPS A. A maintainability workshop shall be held after draft floor plans have been developed to: 1. Review the working space around equipment, accessibility requirements, specific activities required to be performed by maintenance staff, ease of servicing for equipment and devices, means to removing equipment from the point of installation to a location outside the facility. 2. The workshop shall be used to develop a set of project maintainability design rules based on the requirements in Chapter 7 of the Engineering Design Guidelines, coordination with OC SAN staff, lessons learned from prior projects, the CONSULTANT staff expertise, and manufacturer data. 3. The CONSULTANT shall research and provide the following maintainability information for the workshop: a. Main Sewage Pumps 4. Operations and Maintenance (O&M) staff including staff from Maintenance Reliability and Planning must be involved in the establishment of the maintainability design rules. B. The maintainability workshop shall be held virtually and shall generally be 4 hours in length. OC SAN and the CONSULTANT staff shall attend this workshop. August 2022 11-33 — Final Negotiated Design SOW Page 34 of 55 C. A follow up maintainability workshop shall be held virtually to review the draft project maintainability design rules. D. The project maintainability design rules shall be followed during detailed design. E. The CONSULTANT shall be responsible for completing the following tasks relative to the workshop: 1. Prepare package for the maintainability workshop participants. The package shall consist of plans, process flow diagrams, P&IDs and other information selected by the CONSULTANT. 2. Prepare presentation on the project. 3. Review 3D model if applicable to the project. 4. Summarize the maintainability review workshop comments and action taken on each comment in a memorandum. 5. All comments and recommendations of the workshop and the project maintainability design rules shall be incorporated into the Maintainability Design Memo and the bid documents. 2.4.6 PDR CONSTRUCTABILITY WORKSHOP A. A constructability workshop shall be held after the draft PDR submittal review to identify any fatal flaws in the design relative to constructability. Some of the subjects that shall be covered in this workshop include the following: conflicts between design disciplines, geotechnical considerations, shoring, dewatering methods, construction sequencing, power outages, equipment shutdowns, safety, operational requirements, access for maintenance, size -critical equipment requirements and constraints, permitting, public nuisance issues, other local conditions, and constraints. B. This workshop shall generally be four hours in length. OC SAN and the CONSULTANT staff shall attend this workshop. C. The CONSULTANT shall be responsible for completing the following tasks relative to the workshop: 1. Prepare package for constructability review workshop participants. The package shall consist of detailed plans and specifications and other information selected by the CONSULTANT. 2. Prepare presentation on the project. 3. Summarize the constructability review workshop comments and action taken on each comment in a memorandum. 4. All comments and recommendations of the workshop shall be incorporated into Implementation Plan Design Memo and the Bid Documents. 2.4.7 TECHNICAL PROGRESS MEETINGS A. Technical Progress Meetings shall be held every four weeks for two hours to review various issues with OC SAN's project team. The CONSULTANT shall coordinate with the OC SAN Project Manager to determine what topics will be covered in what meetings, and what OC SAN and the CONSULTANT team members are required for each. 2.4.8 FOCUSED MEETINGS A. Focused meetings shall be held throughout preliminary design to discuss specific issues in detail and generate comments and direction from OC SAN staff. Assume up to 7 one hour virtual meetings unless noted otherwise. The following tentative list of topics may be covered in these meetings: August 2022 11-33 — Final Negotiated Design SOW Page 35 of 55 1. Geotechnical report 2. Quality control plan 3. Permits 4. OC SAN Safety Standards, confined space, and other safety requirements 5. City of Huntington Beach (COHB) requirements 6. Orange County Flood Control District requirements 7. Survey and geotechnical requirements 8. Potholing 9. Structural design (waterproofing) 10. Hazardous Area classification (with OC SAN authority having jurisdiction representative participating) 11. Utilities and utility tie-ins 12. Temporary facilities during construction 13. Sample P&ID; basis for equipment tag numbering 14. Sample control descriptions 15. Sample EID database 16. Sample SAT database 17. Data network block diagram/network connection diagram 18. 1/0 relocation plan 19. Electrical distribution system 20. Single -line diagrams 21. Constructability (shoring and dewatering) 22. Construction sequencing 23. Traffic control 24. Additional meetings as necessary B. Depending on subject matter and attendees, one meeting may cover multiple subjects. The CONSULTANT shall determine how many meetings will be needed to cover these topics. The CONSULTANT may suggest additional topics as necessary. Supplementary meetings may be scheduled with OC SAN staff, as necessary to allow coordination between the CONSULTANT and OC SAN staff. 2.4.9 COORDINATION WITH OTHER PROJECTS MEETINGS A. The project shall be a complete and fully functional facility that is integrated with existing facilities and coordinated with other construction projects. The CONSULTANT shall coordinate potential conflicts with the following adjacent projects and participate in the number of meetings indicated in the following table: August 2022 11-33 — Final Negotiated Design SOW Page 36 of 55 PROJECT COORDINATION MEETINGS PROJECT PROJECT DESCRIPTION COORDINATION MEETINGS J-120 Process Control Systems Upgrades Update SCADA System 3 meetings @ 2 hours PS18-06 Go/No-Go Lights and Signage Lights, signage and warning systems 1 meeting @ 2 hours 2.4.10 STORMWATER COMPLIANCE MEETING A. A formal meeting shall be held with OC SAN's stormwater compliance staff to review the project scope and identify all issues during and after construction affecting compliance with stormwater regulatory requirements and OC SAN's policies and practices. 3. PHASE 3 -DESIGN 3.0 BID DOCUMENTS 3.0.1 GENERAL A. The CONSULTANT shall provide engineering services to prepare biddable plans, technical specifications, and other Bid Documents as required based on the design concepts and criteria developed during Phase 2 - Preliminary Design. In this Scope of Work, construction documents include specifications; drawings; cable, conduit, and cable tray schedules; commissioning plan materials; equipment and instrumentation database (EID); SCADA Administration Tool (SAT); and bypassing plans. 3.0.2 ENGINEERING DESIGN GUIDELINE UPDATES A. All changes in OC SAN's Engineering Standards, OC SAN's Design Guidelines, and/or changes in design concepts and facility layouts because of OC SAN comments that may occur up to transmittal of OC SAN comments on Design Submittal 2 shall be incorporated into the design by the CONSULTANT with no increase in CONSULTANT's Not -to -Exceed upper limit on fees. 3.0.3 GENERAL REQUIREMENTS AND ADDITIONAL GENERAL REQUIREMENTS A. The following are the minimum Additional GRs topics required for this project: ©Summary of Work ©Work Sequence ©Work Restrictions ©Work Restrictions for Collections ©Permits ©Environmental Restrictions and Controls ❑x Measurement and Payment (includes Mobilization/Demobilization) ❑x Seismic Design Criteria (for those restraints, supports, etc. to be design by the Contractor) ❑x Traffic Control ❑x Contractor and Engineer's Field Offices ElShipping, Storage and Handling NProject Control Management System (PMWeb construction management software) NEquipment Service Manuals E]Equipment and Instrument Database (EID) ElCommissioning ElTraining of OC SAN Personnel ElHazardous Materials Mitigation and Controls August 2022 11-33 — Final Negotiated Design SOW Page 37 of 55 3.0.4 DESIGN SUBMITTALS A. The CONSULTANT shall produce the following design submittals as indicated below in accordance with Exhibit 2 - Design Requirements. If a design submittal is eliminated, then the design submittal shall include the requirements associated with the required design submittal along with the requirements associated with the previous unchecked design submittals. NDesign Submittal 2 NDesign Submittal 3 NFinal Design Submittal B. Continuing Work After Design Submittal Submission 0 For Design Submittal 3, the CONSULTANT shall stop all design work until receipt of OC SAN comments on that submittal. ❑The CONSULTANT is expected to stop design work on the project until OC SAN staff completes the review of each Design Submittal. 3.0.5 CABLE AND CONDUIT SCHEDULE ❑xThe CONSULTANT shall put the cable and raceway schedule on the drawings. The CONSULTANT may utilize an Excel spreadsheet and copy the spreadsheet onto the drawings. ❑The CONSULTANT shall utilize OC SAN's Microsoft Access Cable and Raceway Schedule database electronic format. 3.0.6 COMMISSIONING PLAN MATERIALS A. The CONSULTANT shall provide a commissioning plan material in accordance Exhibit 2 - Design Requirements. B. Specifications Section 01810, Commissioning ❑OC SAN will prepare Section 01810 ❑xThe CONSULTANT shall edit Section 01810 ❑xThe CONSULTANT shall prepare Section 01810-Attachment A C. ORT Procedures ❑OC SAN will prepare ORT procedures ❑xThe CONSULTANT shall prepare ORT procedures using OC SAN's ORT procedure generator ❑The CONSULTANT shall prepare new ORT procedures for missing or non-standard equipment D. Pre -FAT Procedures ❑Pre -FAT procedures not required ❑OC SAN will prepare Pre -FAT procedures ❑xThe CONSULTANT shall prepare Pre -FAT procedures E. FAT Procedures ❑OC SAN will prepare FAT procedures ®The CONSULTANT shall prepare FAT procedures and narrative F. RAT Procedures ❑RAT procedures not required ❑OC SAN will prepare RAT procedures ®The CONSULTANT shall prepare RAT procedures G. PAT Procedures August 2022 11-33 — Final Negotiated Design SOW Page 38 of 55 ❑PAT procedures not required ❑OC SAN will prepare PAT procedures ❑xThe CONSULTANT shall prepare PAT procedures 3.0.7 EQUIPMENT AND INSTRUMENTATION DATABASE (EID) ❑EID is not required. ❑OC SAN will develop the EID in accordance Exhibit 2 - Design Requirements. ❑xThe CONSULTANT shall develop EID in accordance Exhibit 2 - Design Requirements. 3.0.8 SCADA ADMINISTRATION TOOL (SAT) ❑SAT is not required. ❑OC SAN will develop the SAT in accordance Exhibit 2 - Design Requirements. ❑xThe CONSULTANT shall develop the SAT in accordance Exhibit 2 - Design Requirements. 3.0.9 CONSTRUCTION SUBMITTAL ITEMS LIST ❑OC SAN will develop the Construction Submittal Items List in accordance with Exhibit 2 - Design Requirements. ❑xThe CONSULTANT shall develop the Construction Submittal Items List in accordance with Exhibit 2 - Design Requirements. 3.0.10 TEMPORARY FACILITIES DURING CONTRUCTION ❑Temporary facilities and bypass pumping are not required. ❑Temporary facilities and bypassing during construction are required, as described under the "Temporary Facilities During Construction" paragraph under the Project Elements, and shall be described in words on the drawings and technical specifications. ❑x Detailed plans and work sequence for temporary facilities and bypassing during construction, as described under the "Temporary Facilities During Construction" paragraph under the Preliminary Design Activities 3.1 DESIGN SUPPORT DOCUMENTATION 3.1.1 DESIGN SUBMITTAL SUPPORT DOCUMENTATION A. The CONSULTANT shall provide a Design Submittal Support Documentation in accordance Exhibit 2 - Design Requirements. B. Design Information 1. The CONSULTANT shall include the following material with each Design Submittal: a. The CONSULTANT shall maintain the Project Logs specified under Phase 2 Project Management through Phase 3. Current copies of all logs shall be included with each Design Submittal. b. Written response log to OC SAN comments on the previous submittal. c. CEQA and Regulatory Compliance Matrix. This matrix shall list each applicable CEQA mitigation requirement and all known permit requirements with the corresponding description of how each requirement is to be satisfied. Measures to satisfy requirements might be in the GRs, Additional GRs, particular specification requirements, or actions taken separately from the construction contract. d. Calculations e. Draft or final Geotechnical Reports not submitted in the previous submittal and those revised since the previous submittal. August 2022 11-33 — Final Negotiated Design SOW Page 39 of 55 f. Proposed list of suppliers to be named in the specifications for major equipment g. Draft or final Fire Protection Reports not submitted in the previous submittal and those revised since the previous submittal. h. Draft or final Field Findings Reports not submitted in the previous submittal and those revised since the previous submittal. i. Equipment data sheets Equipment catalog cuts and vendor quotations. k. Commissioning Package List: The Preliminary Commissioning Package List first developed in the PDR Production Phase shall be updated in each Design Submittal and used as a starting point to develop the list of commissioning procedures. I. All memos that may have been prepared since the previous submittal was delivered. m. At DS 3, provide an updated life cycle cost estimate for the project. C. Facility Operation and Maintenance ❑Not required. OUpdate operating philosophies ❑Update estimates of Operation and Maintenance staffing requirements D. Electrical Design Documentation ❑Electrical design documentation not required. OUpdated Electrical Load Criticality Table ❑Electrical Analysis Report OLoad list for all equipment OEquipment sizing from three manufacturers for motor control centers, switchgear, transformers, and power panels OLighting calculations Standby generator sizing calculations ❑Ductbank cable pulling tension, derating, and cable tray fill calculations E. Power System Studies ❑ETAP not required. OPump Station ETAP model for the project performed by OC SAN. ❑Plant ETAP model for the project performed by the CONSULTANT. O OC SAN will prepare the Electrical System Analysis Report. 3.1.2 CONSTRUCTION COST ESTIMATE A. The CONSULTANT shall provide a cost estimate for the associated design submittal indicated below in accordance with Exhibit 2 - Design Requirements. El ODesign Submittal 2 ODesign Submittal 3 OFinal Design Submittal 3.1.3 CONSTRUCTION SCHEDULE A. The CONSULTANT shall provide a Preliminary Construction Schedule for the associated design submittal indicated below in accordance with Exhibit 2 - Design Requirements. August 2022 11-33 — Final Negotiated Design SOW Page 40 of 55 ❑Construction Schedule is not Required ❑x Design Submittal 2 ❑x Design Submittal 3 OFinal Design Submittal 3.1.4 PROCUREMENT ALTERNATIVES A. The CONSULTANT shall recommend the appropriate procurement alternatives as described in Exhibit 2 - Design Requirements. OProcurement alternatives not required ❑Procurement alternatives required 3.2 DESIGN ACTIVITIES The following services shall be provided by the CONSULTANT or an appropriately qualified subconsultant. In any case, the CONSULTANT shall be responsible for managing all subconsultants, including reviewing their work products prior to submission to OC SAN. 3.2.1 HYDRAULIC MODELING The CONSULTANT services related to Hydraulic Modeling on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.2 ON -SITE ODOR CONTROL EVALUATION The CONSULTANT services related to On -site Odor Control Evaluation on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.3 ON -SITE STANDBY POWER ANALYSIS The CONSULTANT services related to On -site Standby Power Analysis on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.4 WATERPROOFING APPROACH The CONSULTANT services related to Waterproofing Approach on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.5 SHORING AND DEWATERING METHODS The CONSULTANT services related to Shoring and Dewatering Methods on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.6 TEMPORARY FACILITIES DURING CONSTRUCTION The CONSULTANT services related to Temporary Facilities During Construction on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.7 EASEMENTS, PROPERTY BOUNDARIES AND WORK AREA LIMITS August 2022 11-33 — Final Negotiated Design SOW Page 41 of 55 The CONSULTANT services related to Easements, Property Boundaries and Work Area Limits on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.8 TOPOGRAPHIC SURVEY The CONSULTANT services related to Topographic Survey on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.9 UTILITY INVESTIGATION The CONSULTANT services related to Utility Investigation on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. A. Final Design Submittal Utility Coordination Reviews 1. During DS3 submittal review, the CONSULTANT shall meet with outside agencies to verify any changes made by agency during final design period and compare them with the contract drawings. The CONSULTANT shall follow through with due diligence on utilities that do not participate in the USA program, unknown owner of a facility and/or abandoned utilities. 2. During DS3 submittal review, an on -site inspection shall be made in the project area. During the on -site inspection, a senior -level CONSULTANT representative shall walk the site accompanied by OC SAN's Project Engineer and Supervising Inspector. The CONSULTANT's representative shall be experienced in the location and identification of utilities in the field. During the on -site inspection the CONSULTANT shall document all visible features that indicate utilities within the project area and compare them with the contract drawings. 3.2.10 FIRE PROTECTION SERVICES (NOT USED) 3.2.11 NOISE EVALUATION SERVICES A. The CONSULTANT shall prepare a field finding Noise Report. This report shall include the following: 1. Visit site and conduct ambient noise measurements to establish baseline. 2. Identify external sources of noise. 3. Identify potential methods for defining noise impacts. 4. Develop noise model consistent with noise impact assessment methods. 5. Determine exterior noise levels and compliance with assessment standards. 6. If required, develop mitigation measures to meet design standards. 7. Determine compliance with OSHA's regulations. 8. If needed, determine mitigation measures to meet OSHA's requirements. 9. Prepare written report on findings and recommendations. 3.2.12 TRAFFIC CONTROL SERVICES The CONSULTANT shall determine traffic control requirements and prepare plans and specifications for all construction activities performed within or adjacent to the public ROW. The traffic control plans shall be approved by the AHJ by FDS. Additionally, the Traffic Control August 2022 11-33 — Final Negotiated Design SOW Page 42 of 55 designer shall attend City and OC SAN submittal review meetings, workshops, validation meetings and focus meetings, as needed. 3.2.13 PUBLIC RELATIONS The CONSULTANT services related to Public Relations on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 - Design. The CONSULTANT shall allocate the budgeted hours between the Public Relations services in Phase 2 and Phase 3 based on when these services will be required. 3.2.14 ENVIRONMENTAL DOCUMENTATION The CONSULTANT services related to Environmental Documentation on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 - Design. The CONSULTANT shall allocate the budgeted hours between the Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. 3.2.15 PERMITTING ASSISTANCE The CONSULTANT services related to Permitting Assistance on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 - Design. The CONSULTANT shall allocate the budgeted hours between the Permitting Assistance services in Phase 2 and Phase 3 based on when these services will be required. 3.2.16 PROJECT MANAGEMENT The CONSULTANT shall be responsible for managing the CONSULTANT's project execution, schedule, budget, subconsultants, and coordination with other projects. The CONSULTANT services related to Project Management on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. The CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.17 RISK MANAGEMENT A. The CONSULTANT shall provide risk management in accordance with Exhibit 4 - Risk Management Requirements. Moderator shall be as specified for Phase 2 — Preliminary Design. B. Risk Management: ❑Not required ❑x Required ❑x DS2 Risk Workshops: 1 hour (held during OC SAN's review of DS2) 3.2.18 QUALITY CONTROL A. The CONSULTANT shall provide Quality Control requirements in accordance with Exhibit 6 - Quality Control Requirements. ❑Independent Multi -Discipline Design Workshop is not required. ❑x Independent Multi -Discipline Design Workshop is required (minimum duration of four days) 3.3 DESIGN WORKSHOPS AND MEETINGS 3.3.1 GENERAL A. Workshop and meeting planning, requirements, agendas, and meeting minutes shall be in accordance with Exhibit 5 - Workshop and Meeting Requirements. 3.3.2 DESIGN PHASE WORKSHOPS A. The focus of workshops is to review project progress to date and the technical decisions that have been made in focused meetings. The CONSULTANT shall conduct the workshops listed August 2022 11-33 — Final Negotiated Design SOW Page 43 of 55 below in Phase 3 — Design after each design submittal. The CONSULTANT shall allow the following time for each workshop: DESIGN PHASE WORKSHOPS WORKSHOP TYPE DURATION Design Kickoff Workshop 2 hours Design Review Meetings 2 hours per discipline Design Validation Meeting 4 hours B. The following Design Review Meetings shall include the following topics, as applicable to the project: 1. Electrical 2. I&C 3. Process 4. Civil/Yard 5. Construction 6. Maintainability 3.3.3 PRE-DS3 CONSTRUCTABILITY WORKSHOP A. A constructability workshop shall be held prior to the DS3 submittal and shall be a three-day workshop. The constructability review is intended to provide OC SAN with an objective third - party review of the bid documents for effectiveness in communicating information to prospective bidders. The review shall determine if the bid documents have sufficient information needed to bid and construct the project and avoid misunderstandings and misinterpretations that may lead to conflict, confusion or claims during construction. This review is not a comprehensive plan check, a dimensional check, or a value engineering assignment. Further, it is recognized that comments may only be given on the level of detail provided at this level of design. B. Constructability review participants shall include highly experienced individuals from construction, OC SAN construction management staff and the CONSULTANT construction management staff. Specialty consultants and discipline engineers may also be included. C. Each constructability review participant shall receive a package at least two weeks in advance. The package shall include plans and specifications, general conditions, the CPM schedule, the construction cost estimate, permits, and other pertinent information. The confirmation statements regarding the size -critical equipment as required in the Engineering Design Guidelines, Chapter 01, Design Guidelines — General Requirements, Section 01.2.15.2 "Size -Critical Equipment" shall also be included in the review package. D. The constructability review shall be held on -site. E. Day 1 shall start with a site visit, for the reviewers to acquaint themselves with the site conditions. After the site visit, the CONSULTANT shall make a short presentation, followed by a question -and -answer period. This is anticipated to take about 1/2 day. The second half of Day 1, Day 2, and the first half of day three shall be individual workdays for the Constructability Review Team. F. On the afternoon of Day 3, the CONSULTANT shall return and listen to comments from the Constructability Review Team. A designated individual shall record the comments, and take notes from the workshop, to document the process. G. Topics the Constructability Review Team must consider shall include: 1. Project consistency, discrepancies, and constructability issues 2. Contradictions, bid package strategies, and biddability issues 3. Size critical equipment requirements and constraints August 2022 11-33 — Final Negotiated Design SOW Page 44 of 55 4. Utility company requirements 5. Construction methods and mitigating impacts 6. Operational requirements 7. Access for maintenance 8. Access to make proper connections 9. User -friendliness and safety 10. Coordination with other projects 11. Draft Commissioning Plan 12. Public nuisance issues 13. Risk sharing 14. Construction sequencing and schedule, materials storage, and work zone accessibility 15. Clarity of the scope of work, and interface activities 16. Access 17. Cost control 18. Partnering with contractor 19. Other local conditions and constraints H. The Constructability Review Team shall provide a list of comments and the CONSULTANT shall respond to each comment, selecting those comments to be included in the final plans and specifications. I. To facilitate the Constructability Review Workshop, the CONSULTANT shall complete the following tasks: 1. Prepare package for constructability review participants. The package shall consist of detailed plans and specifications and other information selected by the CONSULTANT. The package shall be mailed to participants at least one week prior to the workshop. 2. Arrange for off -site location for Constructability Review Workshop. 3. Provide for a constructability review facilitator. 4. Prepare presentation on the project for the Constructability Review Team. 5. Meet with Constructability Review Team to receive comments. 6. Provide listing of constructability review comments and action taken on each comment. (The summary report of constructability review comments shall be prepared by the Constructability Review Team.) J. All comments and recommendations of the workshop shall be incorporated into the bid documents at no additional cost to OC SAN. K. Prior to Final Design, the Commissioning Team shall also conduct an additional constructability review of the final bid documents to review clarity of the bid package, project completeness, and other issues, as necessary. 3.3.4 DESIGN PHASE MEETINGS A. Technical Progress Meetings 1. Technical Progress Meetings shall be held every four weeks for one hour to review various issues with OC SAN's project team. The CONSULTANT shall coordinate with the August 2022 11-33 — Final Negotiated Design SOW Page 45 of 55 OC SAN Project Manager to determine what topics will be covered in what meetings, and what OC SAN and the CONSULTANT team members are required for each. B. Focused Meetings 1. Focused meetings shall be held throughout preliminary design to discuss specific issues in detail and generate comments and direction from OC SAN staff. Assume two-hour virtual bi-weekly meetings unless noted otherwise. The following tentative list of topics may be covered in these meetings: 2. Geotechnical report 3. Quality control plan 4. Permits 5. Contractor Safety Standards, confined space, and other safety requirements 6. City of Huntington Beach requirements 7. Orange County Flood Control District requirements 8. Army Corps of Engineers Requirements 9. Survey and geotechnical requirements 10. Potholing 11. Hazardous Area classification (with OC SAN authority having jurisdiction representative participating) 12. Utilities and utility tie-ins 13. Temporary facilities during construction 14. Sample P&ID; basis for equipment tag numbering 15. Sample control descriptions 16. Sample EID database 17. Sample SAT database 18. Data network block diagram/network connection diagram 19. 1/0 relocation plan 20. Single -line diagrams 21. Construction sequencing 22. Traffic control 23. Additional meetings as necessary 24. The CONSULTANT may suggest additional topics as necessary. Supplementary meetings may be scheduled with OC SAN staff, as necessary to allow coordination between the CONSULTANT and OC SAN staff. 3.3.5 VIRTUAL CONSULTANT OFFICE TECHNICAL MEETINGS (VCOTMS) A. The CONSULTANT shall schedule, at a minimum, the following Virtual CONSULTANT Office Technical Meetings (VCOTMs): 1. One two-hour visit to review the Loop Tag Number scheme and control documentation. 2. Three two-hour visits to review the CONSULTANT Implementation of CAD standards and P&ID tag extraction. 3. Two two-hour visits to review the first few P&ID drawings. August 2022 11-33 — Final Negotiated Design SOW Page 46 of 55 4. Two two-hour visits to review the early Control Strategies. 5. One two-hour visit to establish the basic control panel design. 6. One two-hour visit to review the Conduit, Tray and Cable Schedules 7. One two-hour visit to review each of the first elementary diagrams, first panel schematics. 8. One two-hour visit to review each of the SAT and EID products, including P&ID, SAT, and EID coordination. 9. Four one -hour follow up visits for the above. B. The CONSULTANT shall schedule each of the above VCOTMs and shall coordinate with OC SAN's Project Manager to be sure the correct personnel participate in the meetings. The CONSULTANT may propose additional, eliminate, or combine VCOTMs as needed to support the detailed design. C. OC SAN may also request additional "over the shoulder" design review meetings to audit the design in other areas not listed above. 3.3.6 COORDINATION WITH OTHER PROJECTS MEETINGS A. The project shall be a complete and fully functional facility that is integrated with existing facilities and coordinated with other construction projects. The CONSULTANT shall coordinate potential conflicts with the following adjacent projects and participate in the number of meetings indicated in the following table: PROJECT COORDINATION MEETINGS PROJECT PROJECT COORDINATION DESCRIPTION MEETINGS J-120 Process Control Systems Upgrades Update SCADA System 3 meetings @ 2 hours PS18-06 Go/No-Go Lights and Signage Lights, signage and 1 meeting @ 2 hours warning systems 3.3.7 COMMISSIONING TEAM MEETINGS A. Design phase commissioning team meetings shall be held on a monthly basis after completion of OC SAN's review DS2. B. Meetings will generally be three hours in length. The CONSULTANT shall determine how many meetings shall be needed to cover these topics and organize the topics accordingly. The CONSULTANT may suggest additional topics as necessary. Supplementary meetings may be scheduled with OC SAN staff, as necessary, to allow coordination between The CONSULTANT and OC SAN staff. C. The Commissioning Team meetings shall cover the following subjects: 1. Provide a detailed review of the proposed construction sequencing plan and make recommendations for improvements. These recommendations shall be incorporated into the plans and specifications as appropriate. Possible incentives for the contractor to finish the project early shall be explored. 2. Identify procedures, testing requirements and sequencing for commissioning. 3. Develop a detailed outline of a commissioning plan based on the results of the recommended construction sequencing plan. 4. Prepare testing requirements and plan to prove process performance relative to design criteria developed in the PDR. Testing shall be performed after the RAT and supervised by the CONSULTANT. August 2022 11-33 — Final Negotiated Design SOW Page 47 of 55 5. Identify timing within the construction contract schedule when commissioning activities are required, including hold points for testing and inspection. 6. Identify roles and responsibilities of the Project Manager, Resident Engineer, Inspector, Project Engineer, PCI, Engineering support, the CONSULTANT and contractor. 7. Develop a timeline of commissioning 8. Update the commissioning specification 9. Review OC SAN standard form style and application for testing and commissioning documentation 10. Electrical, mechanical and process tie-ins 11. Startup requirements and testing 12. O&M training 3.3.8 SAFETY AND RISK MEETING A. Meet with OC SAN Safety and Risk Management personnel between DS2 and DS3 to review the plans and specifications in accordance with OC SAN safety policies and OC SAN Risk Management goals. 3.3.9 CONSTRUCTION SUBMITTAL ITEMS LIST MEETING A. Meet with OC SAN between DS2 and DS3 to review the CONSULTANT's approach to developing the project Construction Submittal Items List and the CONSULTANT -provided specifications and discuss the grouping of submittals in commissioning packages and phases. 3.3.10 STORMWATER COMPLIANCE MEETING A. A formal meeting shall be held with OC SAN's stormwater compliance staff to review the project scope and identify all issues during and after construction affecting compliance with stormwater regulatory requirements and OC SAN's policies and practices. 3.3.11 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) A. A formal meeting shall be held with OC SAN's stormwater compliance staff to review the project scope and identify all issues and review draft South Coast AQMD application prepared by CONSULTANT. 3.4 BID PHASE SUPPORT SERVICES 3.4.1 BID PHASE SUPPORT SERVICES A. The CONSULTANT shall provide the following bid period services: 1. Participate in the pre -bid meeting. 2. Prepare project drawing set and project specification addenda to provide clarification and resolve errors and omissions identified prior to bid opening. 3.4.2 BID EVALUATION ASSISTANCE A. Participate in reviewing alternate equipment proposals from the contractor, if applicable. B. Participate in the evaluation of the submitted bids, furnish consultation and advice to OC SAN staff and assist with all the related equipment, cost, and other analyses as required to finalize the award decision. 3.4.3 CONFORMED DOCUMENT PREPARATION A. Within two weeks of the bid date, prepare conformed documents set (drawings, databases, specifications, and other required materials) that incorporates the addenda. See Engineering August 2022 11-33 — Final Negotiated Design SOW Page 48 of 55 Design Guidelines, Chapter 01, Design Guidelines — General Requirements, Section 01.4 "Preparation of Project Deliverables" for requirements as modified in Section V of this Scope of Work, "Project -Specific Deviations from OC SAN Design Guidelines" and the requirements of the CAD Manual). 4. PHASE 4 - CONSTRUCTION AND INSTALLATION SERVICES Not in this Scope of Work. 5. PHASE 5 - COMMISSIONING SERVICES Not in this Scope of Work. 6. PHASE 6 - CLOSE OUT Not in this Scope of Work. 7. GENERAL REQUIREMENTS 7.0 GENERAL 7.0.1 OC SAN ENGINEERING DESIGN GUIDELINES AND STRATEGIC PLAN The CONSULTANT shall refer to and adhere to the requirements of the Contractor Safety Standards, OC SAN Engineering Design Guidelines, any deviations to the Engineering Design Guidelines listed below, and other OC SAN's Design Standards referenced therein. Exhibit 17 — OC SAN Engineering Design Guidelines and Standards — Available at https://www.ocsd.com/about-us/transparency/document-central/-folder-917 is a complete set of OC SAN Design Standards. The link will navigate to the latest edition at the time of the design proposal stage. A. The Engineering Guidelines define what design concepts/tools/methods and project management requirements shall be adhered to and in what manner they shall be used/provided by Consultants, e.g., requirements regarding design concepts, submittals, documentation details, use of OC SAN Master Specifications, and other related OC SAN Standards, etc. B. Refer also to Section "CONSULTANT's Responsibilities" in OC SAN Engineering Design Guidelines Chapter 01. Refer to "Master Specifications Instructions for Use" that mandates rules and conventions to be used in all OC SAN project specifications. C. The project Scope of Work defines whether each specific deliverable described in the Guidelines shall be part of the project and when each task shall take place. D. The project Scope of Work also includes requirements that supplement and/or modify the Guidelines requirements for this project. E. The project Scope of Work and OC SAN Engineering Design Guidelines impact the CONSULTANT's project cost. F. Except as specified in this Scope of Work, design of all facilities shall conform to the recommendations of the currently approved Master Plan for OC SAN facilities. The project shall also incorporate all applicable mitigation measures included in associated environmental documents and site -specific local requirements. G. In addition, OC SAN will require the CONSULTANT to follow subsequent revisions of the Contractor Safety Standards, OC SAN Engineering Design Guidelines, and other OC SAN Design Standards up to transmittal by OC SAN of comments on Design Submittal 3. All revisions shall be incorporated into the design by the CONSULTANT with no increase in the CONSULTANT's Not -to -Exceed upper limit on fees. August 2022 11-33 — Final Negotiated Design SOW Page 49 of 55 H. OC SAN may update OC SAN's Master Specifications and/or add new OC SAN Master Specifications up to transmittal by OC SAN of comments on Design Submittal 2. The CONSULTANT shall utilize the new and/or modified Master Specifications for the DS3 submittal. I. The CONSULTANT shall not begin editing the project specifications until the project team meets with OC SAN's Design Standards Custodian to discuss and receive comments regarding the CONSULTANT's proposed list of project specifications. This meeting will be used to determine which specifications are to use OC SAN's master specifications, and where other sources will be utilized. 7.0.2 PROJECT PHASES AND TASKS A. Project tasks and deliverables shall include the requirements described in this Scope of Work. The CONSULTANT shall also refer to Exhibit 7 — Design Submittal Requirements Matrix for the level of detail requirements for individual deliverables in each Phase of the project not covered in the Scope of Work. 7.0.3 CONSTRUCTION SEQUENCING AND CONSTRAINTS A. The CONSULTANT shall develop with OC SAN staff and include in the bid documents detailed requirements for construction sequencing and constraints. These shall ensure safe and reliable operation and maintenance of OC SAN facilities. The facilities must be kept on-line and fully operational with minimal interruptions throughout construction. 7.0.4 WORKING HOURS A. Meetings with OC SAN staff shall be scheduled from Monday through Thursday between the hours of 8:00 AM and 4:00 PM. Any CONSULTANT staff working on -site shall conform to OC SAN work schedules. The CONSULTANT shall refer to the Engineering Design Guidelines, Chapter 01, Section 01.3.5 "CONSULTANT Inspection of Treatment Facilities" for further requirements. 7.0.5 STANDARD DRAWINGS AND TYPICAL DETAILS A. All the details used in the project (OC SAN's Standard Drawings and the CONSULTANT - developed typical details) shall be shown on the plans. 7.0.6 SOFTWARE A. The CONSULTANT is expected to develop and provide the deliverables using the standard software currently approved for use by OC SAN. The standard OC SAN software includes, but is not limited to, the following: 1. Windows Professional 2. Esri software (fGDB, pGDB or shapefile formats) 3. Microsoft Internet Explorer 4. Autodesk software (AutoCAD, AutoCAD Map3D or compatible dwg file format) 5. Microsoft Office, including MS Teams 6. Maximo 7. Bluebeam Revu Extreme 8. Primavera P6 for scheduling 9. Innovyze ICM Hydraulic Model 10. Database software as defined elsewhere in the project Scope of Work B. Any software that the CONSULTANT needs to comply with these standards shall be purchased and maintained by the CONSULTANT at no additional cost to OC SAN. In the event August 2022 11-33 — Final Negotiated Design SOW Page 50 of 55 OC SAN provides the CONSULTANT with access to OC SAN software and hardware at an OC SAN facility to facilitate performance of their work, all software shall remain the property of OC SAN. Only software licensed to OC SAN shall be installed on OC SAN equipment. In addition, only OC SAN IT Department staff will perform the installation of this software. C. Refer to Chapters 10 and 11 and Appendix A of OC SAN Engineering Design Guidelines for requirements on preparation of Criticality Tables and ETAP, SAT, and EID databases. Refer to OC SAN CAD Manual and to Chapter 11 and Appendix A of OC SAN Engineering Design Guidelines for requirements regarding P&ID drawings. 7.0.7 SUBMITTAL REVIEW USING BLUEBEAM A. OC SAN has standardized on the use of Bluebeam Revu for reviewing and providing comments to PDF files. PDF files will be hosted in a Bluebeam cloud -based studio session for review. See Exhibit 15 - Bluebeam Designer User Training for a detailed explanation on how Bluebeam will be used to provide, validate, and close submittal review comments. B. Prior to submitting electronic PDF files, format them as indicated in Exhibit 14 - Bluebeam Designer Training for Submission and "OC SAN CAD Standards Manual' prior to submission. C. A one -hour training session on the use of Bluebeam and custom status menu will be provided by OC SAN. All CONSULTANT team members responsible for quality control and reconciliation of submittal comments shall attend. 7.0.8 WORD TRACK CHANGES A. Specifications documents and other MS -Word based deliverables will be hosted in OC SAN Teams environment for review. The guidelines for reviewing and commenting on MS -Word files, including Specifications reviews, can be found in Exhibit 16 - Spec Review using Microsoft Word and Teams. 7.0.9 GIS SUBMITTALS A. The CONSULTANT shall provide the following GIS deliverables propagated from approved design submittals after the design submittal is accepted. These GIS submittals will not be reviewed or presented by the CONSULTANT. The purpose is to provide project specific GIS layers that could be used to visualize interproject dependencies and conflicts. 1. Electronic Submittal a. Kmz files for use with Google Earth 2. Final PDR a. Single project boundary (Polygon) (1) Boundary to encompass all new facilities and existing to be modified including: a) Buildings\Structures b) Tunnels c) Utilities d) Pavement e) Street boundary (ROW to ROW) of possible alignment b. Structures (Polygon) a) New structure outline b) Additions to existing structures c) Structure label 3. DS2, DS3, and FDS August 2022 11-33 — Final Negotiated Design SOW Page 51 of 55 a. Project boundary - updated from previous DS b. Structures - updated from previous DS c. Utilities - updated from previous DS d. Manholes - updated from previous DS e. Excavation of pits - updated from previous DS f. Critical (as defined by Dig Alert) utility crossings (Point) (1) Crossing of Dig Alert critical utilities (2) Critical utility label a) Natural gas b) Fuel pipeline c) 12 kV Electrical g. Asphalt (Polygon) (1) Asphalt to be replaced 8. PROJECT -SPECIFIC DEVIATIONS FROM OC SAN DESIGN GUIDELINES The following Scope sections change the Engineering Design Guidelines requirements for this project and apply to ALL its Project Elements: 8.0 ENGINEERING DESIGN GUIDELINES CHAPTER 01, "DESIGN GUIDELINES - GENERAL REQUIREMENTS" 8.0.1 SECTION 01.2.19 "LIFE CYCLE COSTS" A. Replace the 1st paragraph with the following: B. The CONSULTANT shall conduct a sensitivity analysis to see if the life cycle costing analysis is sensitive to the following assumed costs: chemical costs 8.0.2 ENGINEERING DESIGN GUIDELINES CHAPTER 06, "MECHANICAL DESIGN" A. Section 06.7 "Vibration Analysis for Rotating Electrical Equipment' 1. Replace the entire section with the following: The CONSULTANT shall perform a RUN evaluation for all pumping systems according to ANSI/HI 9.6.8-2014 or latest (Rotodynamic Pumps —Guideline for Dynamics of Pumping Machinery), to assess various vibration related phenomena. RUN is the general term used to denote the quantity obtained from multiplying the Risk (R) value and Uncertainty (U) value determined during the appropriate evaluation. This evaluation will help determine the relevant analysis level required to appropriately evaluate pumping machinery construction attributes and relevant site characteristics. The CONSULTANT shall obtain (from the manufacturers of the rotating equipment) or calculate (based on anticipated turning speeds, operational requirements, etc.) the relevant equipment and system natural and/or excitation frequencies. These frequencies will include any effect from the various torsional, lateral, and structural behaviors of the equipment or system. All other rotating equipment such as fans, blowers, compressors, and pumps/equipment not covered by other standards or specifications, etc. shall undergo a similar evaluation to determine relevant risk and analysis requirements to ensure project success and August 2022 11-33 — Final Negotiated Design SOW Page 52 of 55 reliability targets are met. For these other types of rotating equipment not covered by other standards or specifications, the CONSULTANT shall propose a plan for OC SAN to approve prior to analysis being performed accordingly. For the purpose of estimating level of effort, the Risk Value, "R", for critical equipment that is required for continuous operation of a process system or where standard equipment is modified slightly for this application, a R-Value of 4 should be assumed. For systems dedicated to a redundant process train or where standard equipment is used, a R-Value of 2 should be assumed. The results from the above RUN evaluation shall be used by the CONSULTANT in their subsequent design, to help provide a robust solution for the project needs. Iterations of design and equipment substitutions shall trigger additional RUN evaluations and analysis, as needed. Final equipment acceptability and commissioning shall be per ANSI/HI 9.6.4-2009 or latest (Rotodynamic Pumps —for Vibration Measurements and Allowable Values), applicable Part of ISO 10816 latest (Mechanical Vibration), ANSI/AMCA 204-05:2012 or latest (Balance Quality and Vibration Levels for Fans), ISO 1940-1:2003 or latest (Mechanical Vibration —Balance Quality Requirements for Rotors in a Constant (Rigid) State), and ISO 21940-12:2016 or latest (Mechanical Vibration — Rotor Balancing —Procedures and Tolerances for Rotors with Flexible Behavior) as applicable. In addition, all loads, forces, and moments imparted to equipment or piping, including resonance, shall be fully mitigated and all usage cases analyzed and documented per ASME 31.3-2018 or latest (Process Piping) at a minimum, and properly designed within applicable allowable stresses, etc. If there are conflicts in the standards specified, the more stringent value or condition to prevail. 8.0.3 ENGINEERING DESIGN GUIDELINES CHAPTER 10, "ELECTRICAL DESIGN CRITERIA" A. Section 10.1.1 "Electrical Design Basis and Assumptions- Data, Measurements and Analyses" 1. Replace the 1st paragraph with the following: 2. The calculation criteria for this project shall be as follows: the CONSULTANT is to coordinate with utility for short circuit contribution. 3. The CONSULTANT shall also refer to Engineering Design Guidelines, Chapter 10, Section 10.7 "Distribution System Requirements" for requirements. B. Section 10.2.1.11 "Report - Motor Starting Study" 1. Replace the last 2 paragraphs with the following: 2. Dynamic Motor Study as part of the Motor Starting Study shall not be required for this project C. Section 10.2.1.18 "Report - Other Analyses" 1. Replace the text with the following: 2. The CONSULTANT shall also include in the Report the following analyses 3. All testing shall be compared to equipment manufacturer or designated equipment specification(s) by a certified testing contractor. 4. Other analyses required in accordance with recognized engineering practice to support prudent design for the project, but not necessarily indicated in the Scope of Work. 8.0.4 ENGINEERING DESIGN GUIDELINES, CHAPTER 11, "INSTRUMENTATION AND CONTROL" A. Section 11.4.1 "Requirements Study" August 2022 11-33 — Final Negotiated Design SOW Page 53 of 55 1. The Requirements Study shall not be part of the Scope of Work. 9. STAFF ASSISTANCE OC SAN staff member or designee assigned to work with the CONSULTANT on the design of this project is Hardat Khublall at (714) 720-6965, e-mail to: hkhublall@ocsan.gov. 10. EXHIBITS Exhibit 1 - Preliminary Design Report Requirements Exhibit 2 - Design Requirements Exhibit 3 - Project Management Requirements Exhibit 4 - Risk Management Requirements Exhibit 5 - Workshop and Meeting Requirements Exhibit 6 - Quality Control Requirements Exhibit 7 - Design Submittal Requirements Matrix Exhibit 8 - Project Schedule Calculation Exhibit 9 - Deliverables Quantities Exhibit 10a - Sample Construction Cost Estimate Format Sample 1 Exhibit 10b - Sample Construction Cost Estimate Format Sample 2 Exhibit 11 - Sample Full Project Safety Review Plan Exhibit 12 - Sample Risk Management Check List Exhibit 13 - Sample MMRP Log Template Exhibit 14 - Bluebeam Designer Training for Submission Exhibit 15 - Bluebeam Designer User Training Exhibit 16 - Spec Review using Microsoft Word and Teams Exhibit 17 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.ocsd.com/about-us/transparency/document-central/-folder-917 Exhibit 18 — NOT USED Exhibit 19 - Project Reference Material • Exhibit 19A — Existing Edinger Pump Station Record Drawings • Exhibit 19B — Project FR12-035 Record Drawings • Exhibit 19C — Edinger Pump Station Rehabilitation Study Final Report • Exhibit 19D — Edinger Pump Station Conceptual Design Drawings • Exhibit 19E — Edinger Pump Station Geotechnical Evaluation • Exhibit 19F — Edinger Pump Station Conceptual Electrical Drawings • Exhibit 19G — Force Main Profile • Exhibit 19H — Gravity Sewer Profile August 2022 11-33 — Final Negotiated Design SOW Page 54 of 55 • Exhibit 191 — Example Passive Odor Control System Exhibit 20 — ORT Procedure Examples Exhibit 21 — Sample FAT Narrative Exhibit 22 — Sample FAT Procedure Exhibit 23 - Sample RAT Procedure HK:sa August 2022 11-33 — Final Negotiated Design SOW Page 55 of 55 9/27/2022 1 Yn� re t waa,u r�' nu.r - �5 Edinger Avenue Project Project Location • • City • Huntington ■° r Beach �r c-m —City Limits an Flow M 2 1 9/27/2022 What's the •• Future Capacity Deficiency End of useful life NNI r. 9/27/2022 Problem?What's the (Cont.) Limited access: v ICY v West 11 vier Ch]nnpI VI 1 "�Edinger Avenue ' I� �R N Located Underground { _ Sidewalk Closure Lane Closure 5 A 9/27/2022 -Two proposals received -Interviews conducted with both firms •Arcadis, U.S. Inc. selected: -Presented a detailed plan on how to execute the project that met the project goals • Experienced project team in pump station design F6 Original Proposal Negotiated Total Hours 15,030 13,706 Total Fee $3,397,488 $3,125,590 • Clarified scope of work and design assumptions • Adjusted level of effort for the work K M 9/27/2022 Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Arcadis, U.S., Inc. to provide engineering services for Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $3,125,590; and B. Approve a contingency of $312,560 (10%). W 10 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2570 OPERATIONS COMMITTEE Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: GREENVILLE TRUNK IMPROVEMENTS, PROJECT NO. 1-24 GENERAL MANAGER'S RECOMMENDATION Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 10. RECOMMENDATION: A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Greenville Trunk Improvements, Project No. 1-24, for an amount not to exceed $4,730,000-1 and B. Approve a contingency of $473,000 (10%). BACKGROUND The Greenville Trunk sewer was originally constructed in the city of Santa Ana in 1952. In 1959, a portion of the sewer was reconstructed as a siphon to allow for the Santa Ana Gardens Channel storm drains crossing. The majority of the Greenville Trunk sewer consists of 24-inch and 27-inch vitrified clay pipe. Nearly all manhole structures on the Greenville Trunk sewer are uncoated concrete manholes. I =111 A%1' 11 &3IF_1 Z117_1:711� • Meet or exceed sanitary sewer overflow regulations • Comply with California Government Code §4526: Select the "best qualified firm" and "negotiate fair and equitable fees" • Protect OC San assets • Commitment to safety & reducing risk in all operations PROBLEM There are multiple issues associated with the Greenville Trunk sewer, including capacity, condition, oversized siphons, and accessibility issues. The Orange County Sanitation District (OC San) Collections Capacity Evaluation Study identified surcharging in the Greenville Trunk sewer under modeled 2040 peak wet weather flow conditions. Closed-circuit television inspection of the sewer indicates that there are cracks, widespread leaking joints, calcification in the sewer, and corroded Orange County Sanitation District Page 1 of 5 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2570 Agenda Date: 10/26/2022 Agenda Item No: 10. manholes along the trunk line. Furthermore, the siphons are oversized for the current flow conditions which contributes to accumulation of solids in the siphons. Finally, several manholes along the trunk sewer are difficult for Collections staff to access for maintenance, including one that is located under a playground, and another that is adjacent to a fire station, inhibiting fire truck mobility during scheduled siphon maintenance. PROPOSED SOLUTION Approve a Professional Design Services Agreement for Greenville Trunk Improvements, Project No. 1-24. This project will upsize the Greenville Trunk sewer, including the replacement of 16,100 linear feet of pipelines, two siphons, air jumpers, and 41 manholes. Construction will require careful coordination with neighbors and businesses to minimize public impact. TIMING CONCERNS Delaying the approval of the agreement would delay completion of the project, which would increase the risk that a spill might occur before the work is completed. RAMIFICATIONS OF NOT TAKING ACTION Without this project, the capacity deficiencies in the pipeline could result in a sewage spill during wet weather conditions. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Consultant Selection: OC San requested and advertised for proposals for the Greenville Trunk Improvements, Project No. 1 -24 on March 16, 2022. The following evaluation criteria were described in the Request for Proposals (RFP) and used to determine the most qualified Consultant. CRITERION WEIGHT Project Understanding and Approach 40% Related Project Experience 30% Project Team and Staff Qualifications 30% Five proposals were received on May 24, 2022 and evaluated in accordance with the evaluation process set forth in OC San's Purchasing Ordinance by a pre -selected Evaluation Team consisting of the following OC San staff: CIP Project Manager, Associate Engineer, Engineering Manager, Engineering Supervisor, and a Maintenance Manager. The Evaluation Team also included one non- voting representative from the Contracts Administration Division The Evaluation Team scored the proposals on the established criteria as summarized in the table below: Orange County Sanitation District Page 2 of 5 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2570 Agenda Date: 10/26/2022 Agenda Item No: 10. Firm Approach (Max 40) Related Experience (Max 30) Team (Max 30) Total Score (Max 100) 1 Brown and Caldwell 33 24 25 82 2 Noodard & Curran 25 24 24 73 3 Black & Veatch Corporation 24 19 22 65 4 Mkins North America, Inc. 16 0 9 5 HD, Inc. V 16 117 P7 Based on this scoring, the two highest -scoring firms were shortlisted for interviews on June 20, 2022. Following the interview, each member of the Evaluation Team scored the Consultants based on both the proposals and interviews using the evaluation criteria and weighting described above. Based on the scoring shown below, Brown and Caldwell was selected as the most qualified Consultant. Firm Approach (Max Related Team (Max Total Score 40) Experience 30) (Max 100) (Max 30) 1 Brown and Caldwell 37 25 27 89 2 To Adard & Curran P3 P3 19 5 Brown and Caldwell excelled in both the proposal and the interview. Their technical proposal went beyond a general understanding of the Scope of Work and provided specific examples of how the proposed team would efficiently approach unique design challenges of the project. Additionally, the proposal showed that the firm has the appropriate relevant project experience and a well-defined project execution plan regarding the alignment and key decisions needed during the Preliminary Design phase to start the Final Design with a well-defined scope. Brown and Caldwell's interview presentation was notable for the thoughtful structure which was effective in directly and comprehensively addressing the assigned topics, including the CEQA schedule outline and well- defined risk management approach. Brown and Caldwell's performance in the interview confirmed a clear understanding of OC San's expectations and key challenges for each element. Therefore, the Evaluation Team determined that Brown and Caldwell is the most qualified firm to complete the Scope of Work. Review of Fee Proaosal and Neaotiations: Proposals were accompanied by sealed fee proposals. In accordance with OC San's Purchasing Ordinance, the fee proposal of only the highest -ranked firm was opened after approval by the Director of Engineering of the Evaluation Committee's recommendation. To meet the goals and objectives of the Project, on June 27, 2022, the Evaluation Team began negotiations with Brown and Caldwell to clarify the requirements of the Scope of Work, the assumptions used for the estimated level of effort, and the proposed approach to meet the goals and objectives for the project. Negotiations included multiple meetings, phone calls, and emails to verify assumptions and level of effort, resulting in a $596,015 decrease in the overall level of effort. Orange County Sanitation District Page 3 of 5 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2570 Agenda Date: 10/26/2022 Agenda Item No: 10. The following table summarizes how the estimated level of effort was revised through the negotiations process. Original Fee Proposal Final Fee Proposal Number of Drawings 197 157 Total Hours 24,890 20,826 Total Fee $5,326,015 $4,730,000 The Consultant's fringe and overhead costs, which factor into the billing rate, have been substantiated. The contract profit is 5%, which is based on an established formula for OC San's standard design agreements. Staff has determined that the final negotiated fee is fair and reasonable for the level of effort required for this project and recommends award of the Professional Design Services Agreement to Brown and Caldwell. Construction Cost Estimate Increase: OC San staff recently updated the construction cost estimate for this project, which was previously completed in January 2020. The updated cost estimate is substantially higher (at $33,642,000) than the previous cost estimate (at $28,461,000). Although the recent construction cost estimate is much higher than the previous cost estimate, staff recommends not requesting additional budget increase to cover the increase in the construction cost until after the Preliminary Design Report for the project is completed. This will allow the Consultant to evaluate potential cost saving ideas and to update the construction cost estimate based on the decisions made during the Preliminary Design phase. CEQA The Project is included in the Facilities Master Plan 2020 Program Environmental Impact Report, State Clearinghouse Number 2019070998. If the Consultant proposes to change the sewer alignment as the result of their evaluation during the Preliminary Design phase, the Project may require an Initial Study Mitigated Negative Declaration to be performed. FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted (Adopted Budget, Fiscal Years 2022-2023 and 2023-2024, Section 8, Page 13) and the budget is sufficient for the recommended action. Although additional budget may be required for an increase in the construction cost estimate, staff recommends waiting until after the Preliminary Design phase of the project to request additional budget. Orange County Sanitation District Page 4 of 5 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2570 Agenda Date: 10/26/2022 Agenda Item No: 10. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Professional Design Services Agreement • Presentation VP- tk Orange County Sanitation District Page 5 of 5 Printed on 10/18/2022 powered by LegistarTM PROFESSIONAL DESIGN SERVICES AGREEMENT This PROFESSIONAL DESIGN SERVICES AGREEMENT, (hereinafter referred to as "Agreement"), is made and entered into to be effective the 26th day of October, 2022 by and between the ORANGE COUNTY SANITATION DISTRICT, (hereinafter referred to as "OC SAN"), and BROWN AND CALDWELL, (hereinafter referred to as "CONSULTANT"). WITNESSETH: WHEREAS, OC SAN desires to engage CONSULTANT for Greenville Trunk Improvements, Project No. 1-24; and to provide professional design services for the Greenville Trunk Sewer, (Services) and WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these requirements and has agreed to provide the necessary professional services; and WHEREAS, OC SAN has adopted procedures for the selection of professional design services and has proceeded in accordance with said procedures to select CONSULTANT to perform the Services; and WHEREAS, at its regular meeting on October 26, 2022 the Board of Directors, by Minute Order, accepted the recommendation of the Operations Committee pursuant to OC SAN's Ordinance No. OC SAN-56 to approve this Agreement. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows: SCOPE OF WORK CONSULTANT agrees to furnish necessary professional and technical services to accomplish those project elements outlined in the Scope of Work attached hereto as Attachment "A", and by this reference made a part of this Agreement. A. The CONSULTANT shall be responsible for the professional quality, technical accuracy, completeness, and coordination of all design, drawings, specifications, and other services furnished by the CONSULTANT under this Agreement, including the work performed by its subconsultants (Subconsultants). Where approval by OC SAN is indicated, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by errors, omissions, noncompliance with industry standards, and/or negligence on the part of the CONSULTANT or its Subconsultants. B. CONSULTANT is responsible for the quality of work prepared under this Agreement and shall perform its work in accordance with professional engineering standards in effect for clarity, uniformity, and completeness. CONSULTANT shall respond to all of OC SAN's questions, comments, suggestions, corrections, and recommendations (i.e., DS1, DS2, DS3, and FDS). All comments shall be incorporated into the design prior to the next submittal PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 1 of 20 deadline or addressed, in writing, as to why the comment has not been incorporated. CONSULTANT shall ensure that each submittal is 100% accurate for the level of work submitted (i.e., correct references, terms, capitalization, or equal status, spelling, punctuation, etc.) C. In the event that work is not performed to the satisfaction of OC SAN and does not conform to the requirements of this Agreement or any applicable industry standards, the CONSULTANT shall, without additional compensation, promptly correct or revise any errors or deficiencies in its designs, drawings, specifications, or other services within the timeframe specified by the Project Engineer/Project Manager. OC SAN may charge to CONSULTANT all costs, expenses and damages associated with any such corrections or revisions. D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS and Subconsultants using OC SAN CAD Manual. Conversion of CAD work from any other non-standard CAD format to OC SAN format shall not be acceptable in lieu of this requirement. Electronic files shall conform to OC SAN specifications. Any changes to these specifications by the CONSULTANT are subject to review and approval of OC SAN. Electronic files shall be subject to an acceptance period of 30 calendar days during which OC SAN shall perform appropriate reviews and including CAD Manual compliance. CONSULTANT shall correct any discrepancies or errors detected and reported within the acceptance period at no additional cost to OC SAN. E. The CONSULTANT shall ensure that all plans and specifications prepared or recommended under this Agreement allow for competitive bidding. The CONSULTANT shall design such plans or specifications so that procurement of services, labor or materials are not available from only one source, and shall not design plans and specifications around a single or specific product, piece of major equipment or machinery, a specific patented design or a proprietary process, unless required by principles of sound engineering practice and supported by a written justification that has been approved in writing by OC SAN. The CONSULTANT shall submit this written justification to OC SAN prior to beginning work on such plans and specifications. Whenever the CONSULTANT recommends a specific product or equipment for competitive procurement, such recommendation shall include at least two brand names of products that are capable of meeting the functional requirements applicable to the project. F. All professional services performed by the CONSULTANT, including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the CONSULTANT, pursuant to this Agreement, are for the sole use of OC SAN, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of OC SAN. This provision does not apply to information that (a) was publicly known, or otherwise known to the CONSULTANT, at the time that it was disclosed to the CONSULTANT by OC SAN, (b) subsequently becomes publicly known to the CONSULTANT other than through disclosure by OC SAN. PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 2 of 20 G. OC SAN shall furnish the CONSULTANT available studies, reports and other data pertinent to the CONSULTANT's service; obtain or authorize the CONSULTANT to obtain or provide additional reports and data as required; furnish to the CONSULTANT services of others required for the performance of the CONSULTANT's services hereunder, and the CONSULTANT shall be entitled to use and rely upon all such information and services provided by OC SAN or others in performing the CONSULTANT's services under this Agreement. H. CONSULTANT shall not be responsible for delays caused by circumstances beyond its reasonable control, including, but not limited to (1) strikes, lockouts, work slowdowns or stoppages or accidents, and (2) acts of God. While CONSULTANT has made reasonable efforts to incorporate into its plan for the Project any known current project impacts of the COVID-19 pandemic, CONSULTANT has not accounted for, and is not responsible for, unknown future changes due to the COVID-19 pandemic, including, without limitation, additional restrictions by government agencies or others (such as the availability of the site for access or client or consultant staff or others) to the extent they delay or otherwise impact the Project. In that event, CONSULTANT will notify OC SAN and work in good faith to equitably address any unexpected impacts therefrom. 2. COMPENSATION Total compensation shall be paid to CONSULTANT for the Services in accordance with the following provisions: A. Total Compensation Total compensation shall be in an amount not to exceed Four Million Seven Hundred Thirty Thousand Dollars ($4,730,000). Total compensation to CONSULTANT including burdened labor (salaries plus benefits), overhead, profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum set forth in Attachment "E" - Fee Proposal. B. Labor As a portion of the total compensation to be paid to CONSULTANT, OC SAN shall pay to CONSULTANT a sum equal to the burdened salaries (salaries plus benefits) actually paid by CONSULTANT charged on an hourly -rate basis to this project and paid to the personnel of CONSULTANT. Upon request of OC SAN, CONSULTANT shall provide OC SAN with certified payroll records of all employees' work that is charged to this project. C. Overhead PDSA Revised 020222 As a portion of the total compensation to be paid to CONSULTANT, OC SAN shall compensate CONSULTANT and Subconsultants for overhead at the rate equal to the percentage of burdened labor as specified in Attachment "E" - Fee Proposal. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 3 of 20 D. Profit Profit for CONSULTANT and Subconsultants shall be a percentage of consulting services fees (Burdened Labor and Overhead). When the consulting or subconsulting services amount is $250,000 or less, the maximum Profit shall be 10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by a straight declining percentage between 10% and 5%. For consulting or subconsulting services fees with a value greater than $2,500,000, the maximum Profit shall be 5%. Addenda shall be governed by the same maximum Profit percentage after adding consulting services fees. As a portion of the total compensation to be paid to CONSULTANT and Subconsultants, OC SAN shall pay profit for all services rendered by CONSULTANT and Subconsultants for this project according to Attachment "E" - Fee Proposal. E. Subconsultants For any Subconsultant whose fees for services are greater than or equal to $100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to Subconsultant total compensation in accordance with the Subconsultant amount specified in Attachment "E" - Fee Proposal. For any Subconsultant whose fees for services are less than $100,000, CONSULTANT may pay to Subconsultant total compensation on an hourly -rate basis per the attached hourly rate Schedule and as specified in the Scope of Work. OC SAN shall pay to CONSULTANT the actual costs of Subconsultant fees and charges in an amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. F. Direct Costs OC SAN shall pay to CONSULTANT and Subconsultants the actual costs of permits and associated fees, travel and licenses for an amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. OC SAN shall also pay to CONSULTANT actual costs for equipment rentals, leases or purchases with prior approval of OC SAN. Upon request, CONSULTANT shall provide to OC SAN receipts and other documentary records to support CONSULTANT's request for reimbursement of these amounts, see Attachment "D" - Allowable Direct Costs. All incidental expenses shall be included in overhead pursuant to Section 2 - COMPENSATION above. G. Other Direct Costs PDSA Revised 020222 Other Direct Costs incurred by CONSULTANT and its Contractor due to modifications to the Scope of Work resulting from field investigations and field work required by the Agreement. These items may include special equipment, test equipment and tooling and other materials and services not previously identified. Refer to attachment "D" Allowable Direct Costs for payment information. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 4 of 20 H. Reimbursable Direct Costs PDSA Revised 020222 OC SAN will reimburse the CONSULTANT for reasonable travel and business expenses as described in this section and further described in Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of the above - mentioned expenses will be based on an "accountable plan" as considered by Internal Revenue Service (IRS). The plan includes a combination of reimbursements based upon receipts and a "per diem" component approved by IRS. The most recent schedule of the per diem rates utilized by OC SAN can be found on the U.S. General Service Administration website at http://www.gsa.gov/portal/category/104711 #. The CONSULTANT shall be responsible for the most economical and practical means of management of reimbursable costs inclusive but not limited to travel, lodging and meals arrangements. OC SAN shall apply the most economic and practical method of reimbursement which may include reimbursements based upon receipts and/or "per diem" as deemed the most practical. CONSULTANT shall be responsible for returning to OC SAN any excess reimbursements after the reimbursement has been paid by OC SAN. Travel and travel arrangements — Any travel involving airfare, overnight stays or multiple day attendance must be approved by OC SAN in advance. Local Travel is considered travel by the CONSULTANT within OC SAN general geographical area which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego, Imperial, and Kern Counties. Automobile mileage is reimbursable if CONSULTANT is required to utilize personal vehicle for local travel. Lodging — Overnight stays will not be approved by OC SAN for local travel. However, under certain circumstances overnight stay may be allowed at the discretion of OC SAN based on reasonableness of meeting schedules and the amount of time required for travel by the CONSULTANT. Such determination will be made on a case -by -case basis and at the discretion of OC SAN. Travel Meals — Per -diem rates as approved by IRS shall be utilized for travel meals reimbursements. Per diem rates shall be applied to meals that are appropriate for travel times. Receipts are not required for the approved meals. Additional details related to the reimbursement of the allowable direct costs are provided in the Attachment "D" - Allowable Direct Costs of this Agreement. Limitation of Costs If, at any time, CONSULTANT estimates the cost of performing the services described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of the not -to -exceed amount of the Agreement, including approved additional compensation, CONSULTANT shall notify OC SAN immediately, and in writing. This written notice shall indicate the additional amount necessary to complete the PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 5 of 20 services. Any cost incurred in excess of the approved not -to -exceed amount, without the express written consent of OC SAN's authorized representative shall be at CONSULTANT's own risk. This written notice shall be provided separately from, and in addition to any notification requirements contained in the CONSULTANT's invoice and monthly progress report. Failure to notify OC SAN that the services cannot be completed within the authorized not -to -exceed amount is a material breach of this Agreement. 3. REALLOCATION OF TOTAL COMPENSATION OC SAN, by its Director of Engineering, shall have the right to approve a reallocation of the incremental amounts constituting the total compensation, provided that the total compensation is not increased. 4. PAYMENT A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed breakdown of costs associated with the performance of any corrections or revisions of the work for that invoicing period. CONSULTANT shall allocate costs in the same manner as it would for payment requests as described in this Section of the Agreement. CONSULTANT shall warrant and certify the accuracy of these costs and understand that submitted costs are subject to Section 11 - AUDIT PROVISIONS. B. CONSULTANT may submit monthly or periodic statements requesting payment for those items included in Section 2 - COMPENSATION hereof in the format as required by OC SAN. Such requests shall be based upon the amount and value of the work and services performed by CONSULTANT under this Agreement and shall be prepared by CONSULTANT and accompanied by such supporting data, including a detailed breakdown of all costs incurred and work performed during the period covered by the statement, as may be required by OC SAN. PDSA Revised 020222 Upon approval of such payment request by OC SAN, payment shall be made to CONSULTANT as soon as practicable of one hundred percent (100%) of the invoiced amount on a per task basis. If OC SAN determines that the work under this Agreement, or any specified task hereunder, is incomplete and that the amount of payment is in excess of: The amount considered by OC SAN's Director of Engineering to be adequate for the protection of OC SAN; or ii. The percentage of the work accomplished for each task. OC SAN may, at the discretion of the Director of Engineering, retain an amount equal to that which ensures that the total amount paid to that date does not exceed the percentage of the completed work for each task or the project in its entirety. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 6 of 20 C. CONSULTANT may submit periodic payment requests for each 30-day period of this Agreement for the profit as set forth in Section 2 - COMPENSATION above. Said profit payment request shall be proportionate to the work actually accomplished to date on a per task basis. In the event OC SAN's Director of Engineering determines that no satisfactory progress has been made since the prior payment, or in the event of a delay in the work progress for any reason, OC SAN shall have the right to withhold any scheduled proportionate profit payment. D. Upon satisfactory completion by CONSULTANT of the work called for under the terms of this Agreement, and upon acceptance of such work by OC SAN, CONSULTANT will be paid the unpaid balance of any money due for such work, including any retained percentages relating to this portion of the work. E. Upon satisfactory completion of the work performed hereunder and prior to final payment under this Agreement for such work, or prior settlement upon termination of this Agreement, and as a condition precedent thereto, CONSULTANT shall execute and deliver to OC SAN a release of all claims against OC SAN arising under or by virtue of this Agreement other than such claims, if any, as may be specifically exempted by CONSULTANT from the operation of the release in stated amounts to be set forth therein. F. Pursuant to the California False Claims Act (Government Code Sections 12650- 12655), any CONSULTANT that knowingly submits a false claim to OC SAN for compensation under the terms of this Agreement may be held liable for treble damages and up to a ten thousand dollars ($10,000) civil penalty for each false claim submitted. This Section shall also be binding on all Subconsultants. A CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes to be presented to an officer or employee of OC SAN a false claim or request for payment or approval; b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by OC SAN; c) conspires to defraud OC SAN by getting a false claim allowed or paid by OC SAN; d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to OC SAN; or e) is a beneficiary of an inadvertent submission of a false claim to OC SAN, and fails to disclose the false claim to OC SAN within a reasonable time after discovery of the false claim. 5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION AND RECORD OF WAGES A. To the extent CONSULTANT's employees and/or Subconsultants who will perform work during the design and preconstruction phases of a construction contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, CONSULTANT and Subconsultants shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 7 of 20 B. The CONSULTANT and Subconsultants shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants shall furnish a copy of all certified payroll records to OC SAN and/or general public upon request, provided the public request is made through OC SAN, the Division of Apprenticeship Standards or the Division of Labor Enforcement of the Department of Industrial Relations. D. The CONSULTANT and Subconsultants shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND SPECIFICATIONS A. Ownership of Documents for the Services performed. All documents, including but not limited to, original plans, studies, sketches, drawings, computer printouts and disk files, and specifications prepared in connection with or related to the Scope of Work or Services, shall be the property of OC SAN. OC SAN's ownership of these documents includes use of, reproduction or reuse of and all incidental rights, whether or not the work for which they were prepared has been performed. OC SAN ownership entitlement arises upon payment or any partial payment for work performed and includes ownership of any and all work product completed prior to that payment. This Section shall apply whether the CONSULTANT's Services are terminated: a) by the completion of the Agreement, or b) in accordance with other provisions of this Agreement. Notwithstanding any other provision of this paragraph or Agreement, the CONSULTANT shall have the right to make copies of all such plans, studies, sketches, drawings, computer printouts and disk files, and specifications. B. CONSULTANT shall not be responsible for damage caused by subsequent changes to or uses of the plans or specifications, where the subsequent changes or uses are not authorized or approved by CONSULTANT, provided that the service rendered by CONSULTANT was not a proximate cause of the damage. 7. INSURANCE A. General PDSA Revised 020222 Insurance shall be issued and underwritten by insurance companies acceptable to OC SAN. ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial Rating of at least Class VIII, or better, in accordance with the most current A.M. Best's Guide Rating. However, OC SAN will accept State Compensation Insurance Fund, for the required policy of Workers' PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 8 of 20 Compensation Insurance subject to OC SAN's option to require a change in insurer in the event the State Fund financial rating is decreased below "B". Further, OC SAN will require CONSULTANT to substitute any insurer whose rating drops below the levels herein specified. Said substitution shall occur within twenty (20) days of written notice to CONSULTANT, by OC SAN or its agent. iii. Coverage shall be in effect prior to the commencement of any work under this Agreement. B. General Liability PDSA Revised 020222 The CONSULTANT shall maintain during the life of this Agreement, including the period of warranty, commercial general liability insurance written on an occurrence basis providing the following minimum limits of liability coverage: Two Million Dollars ($2,000,000) per occurrence with Four Million Dollars ($4,000,000) aggregate. If aggregate limits apply separately to this contract (as evidenced by submission of ISO form CG 25 03 or 25 04), then the aggregate limit may be equivalent to the per occurrence limit. Said insurance shall include coverage for the following hazards: premises -operations, , products liability/completed operations (including any product manufactured or assembled), broad form property damage, contractual liability, independent contractors liability, personal and advertising injury, mobile equipment, vicarious liability, and cross liability and severability of interest clauses. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement(s). If requested by OC SAN and applicable, XCU coverage (Explosion, Collapse and Underground) must be included in the general liability policy and coverage must be reflected on the submitted certificate of insurance. Where permitted by law, CONSULTANT hereby waives all rights of recovery by subrogation because of deductible clauses, inadequacy of limits of any insurance policy, limitations or exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or employees, and any other consultant, contractor, or subcontractor performing work or rendering services on behalf of OC SAN in connection with the planning, development, and construction of the project. In all its insurance coverages related to the work (except Errors and Omissions/Professional Liability), CONSULTANT shall include clauses providing that each insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their officers, agents, or employees, or any other consultant, contractor, or subcontractor performing work or rendering services at the project. Where permitted by law, CONSULTANT shall require similar written express waivers and insurance clauses from each of its Subconsultants of every tier. A waiver of subrogation shall be effective as to any individual or entity, even if such individual or entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not pay the insurance premium, directly or indirectly, and (c) whether or not such individual or entity has an insurable interest in the property damaged. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 9 of 20 C. Umbrella Excess Liability The minimum limits of general liability and automobile liability insurance required, as set forth herein, shall be provided for through either a single policy of primary insurance or a combination of policies of primary and umbrella excess coverage. Umbrella excess liability coverage shall be issued with limits of liability which, when combined with the primary insurance, will equal the minimum limits for general liability and automobile liability. D. AutomobileNehicle Liability Insurance The CONSULTANT shall maintain a policy of automobile liability insurance on a comprehensive form covering all owned, non -owned, and hired automobiles, trucks, and other vehicles providing the following minimum limit of liability coverage: combined single limit of One Million Dollars ($1,000,000). A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement. E. Drone Liability Insurance If a drone will be used, drone liability insurance must be maintained by CONSULTANT in the amount of one million dollars ($1,000,000) in form acceptable to OC SAN. F. Workers' Compensation Insurance The CONSULTANT shall provide such workers' compensation insurance as required by the Labor Code of the State of California in the amount of the statutory limit, including employer's liability insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. Such workers' compensation insurance shall be endorsed to provide for a waiver of subrogation in favor of OC SAN. A statement on an insurance certificate will not be accepted in lieu of the actual endorsements unless the insurance carrier is State of California Insurance Fund and the identifier "SCIF" and endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. If an exposure to Jones Act liability may exist, the insurance required herein shall include coverage for Jones Act claims. G. Errors and Omissions/Professional Liability PDSA Revised 020222 CONSULTANT shall maintain in full force and effect, throughout the term of this Agreement, standard industry form professional negligence errors and omissions insurance coverage in an amount of not less than Two Million Dollars ($2,000,000) with limits in accordance with the provisions of this paragraph. If the policy of insurance is written on a "claims made" basis, said policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of five (5) years from the date of the completion of the services hereunder. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 10 of 20 H PDSA Revised 020222 In the event of termination of said policy during this period, CONSULTANT shall obtain continuing insurance coverage for the prior acts or omissions of CONSULTANT during the course of performing services under the term of this Agreement. Said coverage shall be evidenced by either a new policy evidencing no gap in coverage or by separate extended "tail" coverage with the present or new carrier. In the event the present policy of insurance is written on an "occurrence" basis, said policy shall be continued in full force and effect during the term of this Agreement or until completion of the services provided for in this Agreement, whichever is later. In the event of termination of said policy during this period, new coverage shall be obtained for the required period to insure for the prior acts of CONSULTANT during the course of performing services under the term of this Agreement. CONSULTANT shall provide to OC SAN a certificate of insurance in a form acceptable to OC SAN indicating the deductible or self -retention amounts and the expiration date of said policy and shall provide renewal certificates not less than ten (10) days prior to the expiration of each policy term. Proof of Coverage The CONSULTANT shall furnish OC SAN with original certificates and amendatory endorsements effecting coverage. Said certificates and endorsements shall conform to the requirements herein stated. All certificates and endorsements are to be received and approved by OC SAN before work commences. CONSULTANT shall provide OC SAN with copies of its insurance certificates and amendatory endorsements affecting coverage. Confidential information may be redacted from said policies, provided that verification of coverage, name of carriers and agent/broker may not be redacted. Said policies and endorsements shall conform to the requirements herein stated. The following are approved forms that must be submitted as proof of coverage: • Certificate of Insurance ACORD Form 25 or other equivalent certificate of insurance form • Additional Insurance The combination of (ISO Forms) (General Liability) CG 20 10 and CG 20 37 All other additional insured endorsements must be submitted for approval by OC SAN, and OC SAN may reject alternatives that provide different or less coverage to OC SAN. • Additional Insured Submit endorsement provided by carrier for (Automobile Liability) OC SAN approval. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 11 of 20 • Waiver of Subrogation Submit workers' compensation waiver of subrogation endorsement provided by carrier for OC SAN approval. • Cancellation Notice No endorsement is required. However, CONSULTANT is responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in Article I. Cancellation and Policy Change Notice, below. Cancellation and Policy Change Notice The CONSULTANT is required to notify OC SAN in writing of any insurance cancellation notice it receives or other knowledge of pending or actual insurance policy cancellation within two (2) working days of receipt of such notice or acquisition of such knowledge. Additionally, the CONSULTANT is required to notify OC SAN in writing of any change in the terms of insurance, including reduction in coverage within two (2) working days of receipt of such notice or knowledge of same. Said notices shall be mailed to OC SAN at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: Contracts, Purchasing & Materials Management Division Primary Insurance The general and automobile liability policies shall contain a Primary and "Non Contributory" clause. Any other insurance maintained by OC SAN shall be excess and not contributing with the insurance provided by CONSULTANT. K. Separation of Insured The general and automobile liability policies shall contain a "Separation of Insureds" clause. L. Non -Limiting (if applicable) Nothing in this document shall be construed as limiting in any way, nor shall it limit the indemnification provision contained in this Agreement, or the extent to which CONSULTANT may be held responsible for payment of damages to persons or property. M. Deductibles and Self -Insured Retentions PDSA Revised 020222 Any deductible and/or self -insured retention must be declared to OC SAN on the certificate of insurance. All deductibles and/or self -insured retentions require approval by OC SAN. At the option of OC SAN, either: the insurer shall reduce PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 12 of 20 or eliminate such deductible or self -insured retention as respects OC SAN; or the CONSULTANT shall provide a financial guarantee satisfactory to OC SAN guaranteeing payment of losses and related investigations, claim administration and defense expenses. OC SAN will not invoke the option expressed in this paragraph unless it has reasonable cause to question CONSULTANT's financial strength. N. Defense Costs The general and automobile liability policies shall have a provision that defense costs for all insureds and additional insureds are paid in addition to and do not deplete any policy limits. O. Subconsultants The CONSULTANT shall be responsible to establish insurance requirements for any Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types reasonably sufficient to deal with the risk of loss involving the Subconsultant's operations and work. P. Limits Are Minimums If the CONSULTANT maintains higher limits than any minimums shown above, then OC SAN requires and shall be entitled to coverage for the higher limits maintained by CONSULTANT. Nothing in this section, however, requires CONSULTANT in the absence of litigation to reveal its Errors and Omissions/Professional Liability limits beyond that required above in Section 7. 8. SCOPE CHANGES In the event of a change in the Scope of Work or other terms in the Agreement, as requested by OC SAN, the parties hereto shall execute an Amendment to this Agreement setting forth with particularity all terms of the new Agreement, including, but not limited to, any additional CONSULTANT's fees. CONSULTANT hereby agrees to use any and all procedures, programs, and systems required by OC SAN to process and execute such Amendment(s), including, but not limited to, computer programs and systems. 9. PROJECT TEAM AND SUBCONSULTANTS CONSULTANT shall provide to OC SAN, prior to execution of this Agreement, the names and full description of all Subconsultants and CONSULTANT's project team members anticipated to be used on this project by CONSULTANT. CONSULTANT shall include a description of the scope of work to be done by each Subconsultant and each CONSULTANT's project team member. CONSULTANT shall include the respective compensation amounts for CONSULTANT and each Subconsultant on a per task basis, broken down as indicated in Section 2 - COMPENSATION. There shall be no substitution of the listed Subconsultants and CONSULTANT's project team members without prior written approval by OC SAN. PDSA PROJECT NO. 1-24 Revised 020222 GREENVILLE TRUNK IMPROVEMENTS Page 13 of 20 10. ENGINEERING REGISTRATION The CONSULTANT's personnel are comprised of registered engineers and a staff of specialists and draftsmen in each department. The firm itself is not a registered engineer but represents and agrees that wherever in the performance of this Agreement requires the services of a registered engineer, such services hereunder will be performed under the direct supervision of registered engineers. 11. AUDIT PROVISIONS A. OC SAN retains the reasonable right to access, review, examine, and audit, any and all books, records, documents, and any other evidence of procedures and practices that OC SAN determines are necessary to discover and verify that the CONSULTANT is in compliance with all requirements under this Agreement. The CONSULTANT shall include OC SAN's right as described above, in any and all of their subcontracts, and shall ensure that these rights are binding upon all Subconsultants. B. OC SAN retains the right to examine CONSULTANT's books, records, documents and any other evidence of procedures and practices that OC SAN determines are necessary to discover and verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance with all requirements under this Agreement during the term of this Agreement and for a period of three (3) years after its termination. C. CONSULTANT shall maintain complete and accurate records in accordance with generally accepted industry standard practices and OC SAN's policy. The CONSULTANT shall make available to OC SAN for review and audit, all project related accounting records and documents, and any other financial data within 15 days after receipt of notice from OC SAN. Upon OC SAN's request, the CONSULTANT shall submit exact duplicates of originals of all requested records to OC SAN. If an audit is performed, CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be available to assist OC SAN's auditor in obtaining all project related accounting records and documents, and any other financial data. 12. LEGAL RELATIONSHIP BETWEEN PARTIES The legal relationship between the parties hereto is that of an independent contractor and nothing herein shall be deemed to make CONSULTANT an employee of OC SAN. 13. NOTICES All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid. PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 14 of 20 Notices shall be mailed to OC SAN at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Attention: Wai Chan, Contracts Administrator Copy: Victoria Pilko, Project Manager Notices shall be mailed to CONSULTANT at: BROWN AND CALDWELL 18500 Von Karman Avenue, Suite 1100 Irvine, CA 92612 Attention: Dave May All communication regarding the Scope of Work, will be addressed to the Project Manager. Direction from other OC SAN's staff must be approved in writing by OC SAN's Project Manager prior to action from the CONSULTANT. 14. TERMINATION OC SAN may terminate this Agreement at any time, without cause, upon giving thirty (30) days written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be entitled to compensation for work performed on a prorated basis through and including the effective date of termination. CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days written notice only if CONSULTANT is not compensated for billed amounts in accordance with the provisions of this Agreement, when the same are due. Notice of termination shall be mailed to OC SAN and/or CONSULTANT in accordance with Section 13 - NOTICES. 15. DOCUMENTS AND STUDY MATERIALS The documents and study materials for this project shall become the property of OC SAN upon the termination or completion of the work. CONSULTANT agrees to furnish to OC SAN copies of all memoranda, correspondence, computation and study materials in its files pertaining to the work described in this Agreement, which is requested in writing by OC SAN. 16. COMPLIANCE A. Labor PDSA Revised 020222 CONSULTANT certifies by the execution of this Agreement that it pays employees not less than the minimum wage as defined by law, and that it does not discriminate in its employment with regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 15 of 20 B. Air Pollution CONSULTANT and its subconsultants and subcontractors shall comply with all applicable federal, state and local air pollution control laws and regulations. C. Iran Contracting Act CONSULTANT and its subconsultants and subcontractors shall comply with the Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208). 17. AGREEMENT EXECUTION AUTHORIZATION Both OC SAN and CONSULTANT do covenant that each individual executing this document by and on behalf of each party is a person duly authorized to execute agreements for that party. 18. DISPUTE RESOLUTION In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar organization or entity conducting alternate dispute resolution services. 19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which it may be entitled. 20. PROGRESS REPORTS Monthly progress reports shall be submitted for review by the tenth day of the following month and must include as a minimum: 1) current activities, 2) future activities, 3) potential items that are not included in the Scope of Work, 4) concerns and possible delays, 5) percentage of completion, and 6) budget status. 21. WARRANTY CONSULTANT shall perform its services in accordance with generally accepted industry and professional standards. If, within the 12-month period following completion of its services, OC SAN informs CONSULTANT that any part of the services fails to meet those standards, CONSULTANT shall, within the time prescribed by OC SAN, take all such actions as are necessary to correct or complete the noted deficiency(ies). 22. INDEMNIFICATION To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at CONSULTANT's sole cost and expense and with legal counsel approved by OC SAN, which approval shall not be unreasonably withheld), protect and hold harmless OC SAN PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 16 of 20 and all of OC SAN's officers, directors, employees, consultants, and agents (collectively the "Indemnified Parties"), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs, and all other professional, expert or CONSULTANT's fees and costs and OC SAN's general and administrative expenses; individually, a "Claim"; collectively, "Claims") which may arise from or are in any manner related, directly or indirectly, to any work performed, or any operations, activities, or services provided by CONSULTANT in carrying out its obligations under this Agreement to the extent of the negligent, recklessness and/or willful misconduct of CONSULTANT, its principals, officers, agents, employees, CONSULTANT's suppliers, CONSULTANT, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from: (A) the active negligence or willful misconduct of the Indemnified Parties; or (B) a natural disaster or other act of God, such as an earthquake; or (C) the independent action of a third party who is neither one of the Indemnified Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor anyone employed directly or indirectly by any of them. Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. CONSULTANT's liability for indemnification hereunder is in addition to any liability CONSULTANT may have to OC SAN for a breach by CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit CONSULTANT's indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. 23. DUTY TO DEFEND The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 17 of 20 the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent, then OC SAN will reimburse CONSULTANT for the reasonable costs of defending the Indemnified Parties against such claims. CONSULTANT's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 24. CONSULTANT PERFORMANCE The CONSULTANT's performance shall be evaluated by OC SAN. A copy of the evaluation shall be sent to the CONSULTANT for comment. The evaluation, together with the comments, shall be retained by OC SAN and may be considered in future CONSULTANT selection processes. 25. COMPLIANCE WITH OC SAN POLICIES AND PROCEDURES CONSULTANT shall comply with all OC SAN policies and procedures including the Contractor Safety Standards, as applicable, all of which may be amended from time to time. 26. CLOSEOUT When OC SAN determines that all work authorized under the Agreement is fully complete and that OC SAN requires no further work from CONSULTANT, or the Agreement is otherwise terminated or expires in accordance with the terms of the Agreement, OC SAN shall give the Consultant written notice that the Agreement will be closed out. CONSULTANT shall submit all outstanding billings, work submittals, deliverables, reports or similarly related documents as required under the Agreement within thirty (30) days of receipt of notice of Agreement closeout. Upon receipt of CONSULTANT's submittals, OC SAN shall commence a closeout audit of the Agreement and will either: Give the CONSULTANT a final Agreement Acceptance: or Advise the CONSULTANT in writing of any outstanding item or items which must be furnished, completed, or corrected at the CONSULTANT's cost. CONSULTANT shall be required to provide adequate resources to fully support any administrative closeout efforts identified in this Agreement. Such support must be provided within the timeframe requested by OC SAN. Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any portions of the work, the non -completion of which were not disclosed to OC SAN (regardless of whether such nondisclosures were fraudulent, negligent, or PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 18 of 20 otherwise); and the CONSULTANT shall remain obligated under all those provisions of the Agreement which expressly or by their nature extend beyond and survive final Agreement Acceptance. Any failure by OC SAN to reject the work or to reject the CONSULTANT's request for final Agreement Acceptance as set forth above shall not be deemed to be acceptance of the work by OC SAN for any purpose nor imply acceptance of, or agreement with, the CONSULTANT's request for final Agreement Acceptance. 27. CONSULTANT'S OPINION OF COSTS OC SAN acknowledges that construction estimates, financial analyses and feasibility projections are subject to many influences including, but not limited to, price of labor and materials, unknown or latent conditions of existing equipment or structures, and time or quality of performance by third parties. OC SAN acknowledges that such influences may not be precisely forecasted and are beyond the control of CONSULTANT and that actual costs incurred may vary substantially from the estimates prepared by CONSULTANT. CONSULTANT does not warrant or guarantee the accuracy of construction or development cost estimates. 28. ENTIRE AGREEMENT This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 19 of 20 IN WITNESS WHEREOF, this Agreement has been executed in the name of OC SAN and CONSULTANT by their respective duly authorized officers as of the day and year first written above. CONSULTANT: BROWN AND CALDWELL By Date Printed Name Title ORANGE COUNTY SANITATION DISTRICT By A -- Chad P. Wanke Date Board Chairman Kelly A. Lore Date Clerk of the Board Ruth Zintzun Date Purchasing & Contracts Manager Attachments: Attachment "A" — Scope of Work Attachment "B" — Labor Hour Matrix Attachment "C" — Not Attached Attachment "D" — Allowable Direct Costs Attachment "E" — Fee Proposal Attachment "F" — Not Used Attachment "G" — Not Attached Attachment "H" — Not Used Attachment "I" — Cost Matrix and Summary Attachment "J" — Not Attached Attachment "K" — Minor Subconsultant Hourly Rate Schedule Attachment "L" — Contractor Safety Standards Attachment "M" — Iran Contracting Act Verification WC:yp PDSA Revised 020222 PROJECT NO. 1-24 GREENVILLE TRUNK IMPROVEMENTS Page 20 of 20 ATTACHMENT "A" SCOPE OF WORK Greenville Trunk Improvements, Project No. 1-24 Professional Design Service Agreement Attachment A — Scope of Work 9-28-2022 1-24 — Design SOW Page 1 of 45 TABLE OF CONTENTS 1. PROJECT REQUIREMENTS................................................................................................................5 1.0 SUMMARY......................................................................................................................5 1.0.1 Professional Design Engineering Services..........................................................5 1.0.2 Professional Licensing Requirements................................................................. 5 1.1 BACKGROUND..............................................................................................................5 1.2 GENERAL PROJECT DESCRIPTION.......................................................................5 1.3 PROJECT EXECUTION PHASES...............................................................................5 1.4 DESCRIPTION OF PROJECT ELEMENT................................................................6 1.4.1 Project Element I — UPSIZE GREENVILLE TRUNK SEWER ........................ 6 1.4.2 Project Element 2 — ADDRESS 12 DIRECT CONNECTIONS ......................... 7 1.4.3 Temporary Facilities During Construction.......................................................... 7 1.4.4 Coordination with Other Projects........................................................................ 8 1.5 DESIGN CONSIDERATIONS...................................................................................... 8 1.5.1 Technology and Configuration Choices.............................................................. 8 1.5.2 Design Decisions................................................................................................. 8 1.5.3 Design Selection Criteria..................................................................................... 8 1.5.4 Project Element Description Revisions............................................................... 8 1.5.5 Cost Model.......................................................................................................... 8 1.6 PROJECT SCHEDULE................................................................................................. 9 1.6.1 General................................................................................................................9 2. PHASE 2 — PRELIMINARY DESIGN..................................................................................................10 2.0 Preliminary Design Execution......................................................................................10 2.0.1 Preliminary Design Decision Plan(PDDP)....................................................... 10 2.0.2 Major Decisions................................................................................................ 10 2.1 Predesign Evalution Studies (not used).......................................................................11 2.2 Preliminary Design Production....................................................................................11 2.2.1 General..............................................................................................................11 2.2.2 Design Memos...................................................................................................11 2.2.3 Project Specific Design Memos........................................................................14 2.2.4 Preliminary Design Drawings...........................................................................14 2.2.5 Preliminary Design Report (PDR) Production, Contents and Organization .....15 2.2.6 Preliminary Design Cost Estimate....................................................................15 2.3 Preliminary Design Activities.......................................................................................15 2.3.1 Easements, Property Boundaries and Work Area Limits .................................. 16 2.3.2 Topographic Survey..........................................................................................16 2.3.3 Geotechnical Investigation................................................................................17 2.3.4 Utility Investigation........................................................................................... 19 2.3.5 Fire Protection Services (not used)................................................................... 22 2.3.6 Specialty Service............................................................................................... 22 2.3.7 Value Engineering Assistance (NOT USED) .................................................... 23 2.3.8 Environmental Documentation.......................................................................... 23 2.3.9 Permitting Assistance........................................................................................ 25 2.3.10 Project Management..........................................................................................26 2.3.11 Risk Management.............................................................................................. 27 2.3.12 Quality Control..................................................................................................28 2.4 PDR Workshops and Meetings.................................................................................... 28 2.4.1 General..............................................................................................................28 9-28-2022 1-24 — Design SOW Page 2 of 45 2.4.2 Mandatory Consultant Training........................................................................ 28 2.4.3 PDR Production Workshops............................................................................. 28 2.4.4 PDR Review Workshops................................................................................... 29 2.4.5 PDR Constructability Workshop.......................................................................29 2.4.6 Technical Progress Meetings............................................................................. 29 2.4.7 Focused Meetings.............................................................................................. 30 2.4.8 Coordination with Other Projects Meetings......................................................30 Stormwater Compliance Meeting.................................................................................... 31 3. PHASE 3 — DESIGN ............................................................................................................................31 3.0 Bid Documents...............................................................................................................31 3.0.1 General..............................................................................................................31 3.0.2 Engineering Design Guideline Updates............................................................ 31 3.0.3 General Requirements and Additional General Requirements .......................... 31 3.0.4 Design Submittals............................................................................................. 31 3.0.5 Construction Submittal Items List..................................................................... 32 3.0.6 Temporary Facilities During Contruction......................................................... 32 3.1 Design Support Documentation................................................................................... 32 3.1.1 Design Submittal Support Documentation........................................................ 32 3.1.2 Construction Cost Estimate...............................................................................33 3.1.3 Construction Schedule.......................................................................................33 3.1.4 Procurement Alternatives.................................................................................. 33 3.2 Design Activities............................................................................................................ 34 3.2.1 Easements, Property Boundaries and Work Area Limits .................................. 34 3.2.2 Topographic Survey.......................................................................................... 34 3.2.3 Geotechnical Baseline Report........................................................................... 34 3.2.4 Utility Investigation........................................................................................... 34 3.2.5 Noise/ODOR Services....................................................................................... 35 3.2.6 Traffic Control Services.................................................................................... 35 3.2.7 Specialty Service...............................................................................................35 3.2.8 Environmental Documentation.......................................................................... 35 3.2.9 Permitting assistance.........................................................................................35 3.2.10 Project Management.......................................................................................... 35 3.2.11 Risk Management.............................................................................................. 35 3.2.12 Quality Control.................................................................................................. 35 3.3 Design Workshops and Meetings.................................................................................36 3.3.1 General..............................................................................................................36 3.3.2 Design Phase Workshops.................................................................................. 36 3.3.3 Pre-DS3 Constructability Workshop.................................................................36 3.3.4 Design Phase Meetings..................................................................................... 37 3.3.5 Consultant Office Technical Meetings (COTMs)............................................. 38 3.3.6 Coordination with Other Projects Meetings...................................................... 39 Safetyand Risk Meeting................................................................................................. 39 3.3.7 Construction Submittal Items List Meeting ...................................................... 39 3.3.8 Stormwater Compliance Meeting...................................................................... 39 3.4 Bid Phase Support Services..........................................................................................39 3.4.1 Bid Phase Support Services............................................................................... 39 3.4.2 Bid Evaluation Assistance................................................................................. 39 3.4.3 Conformed Document Preparation.................................................................... 40 4. PHASE 4 — CONSTRUCTION AND INSTALLATION SERVICES.....................................................40 9-28-2022 1-24 — Design SOW Page 3 of 45 5. PHASE 5 — COMMISSIONING SERVICES........................................................................................40 6. PHASE 6 — CLOSE OUT....................................................................................................................40 7. GENERAL REQUIREMENTS.............................................................................................................40 7.0 GENERAL..................................................................................................................... 40 7.0.1 OC SAN Engineering Design Guidelines and Strategic Plan ........................... 40 7.0.2 Project Phases and Tasks...................................................................................41 7.0.3 PMWeb Procedures...........................................................................................41 7.0.4 Construction Sequencing and Constraints.........................................................42 7.0.5 Working Hours.................................................................................................. 42 7.0.6 Standard Drawings and Typical Details............................................................42 7.0.7 Software............................................................................................................42 7.0.8 Submittal Review using Bluebeam................................................................... 42 7.0.9 Word Track Changes.........................................................................................43 7.0.10 GIS Submittals..................................................................................................43 8. PROJECT -SPECIFIC DEVIATIONS FROM OC SAN DESIGN GUIDELINES (NOT USED) ............ 44 9. STAFF ASSISTANCE.........................................................................................................................44 10. EXHIBITS............................................................................................................................................44 9-28-2022 1-24 — Design SOW Page 4 of 45 1. PROJECT REQUIREMENTS 1.0 SUMMARY 1.0.1 PROFESSIONAL DESIGN ENGINEERING SERVICES A. Provide professional design engineering services for the project described herein including the following: 1. Preliminary Design Report 2. Environmental documentation services 3. Permitting assistance 4. Preparation of bid documents 1.0.2 PROFESSIONAL LICENSING REQUIREMENTS All plans and specifications shall be prepared by a professional engineer licensed in the State of California of the associated discipline. 1.1 BACKGROUND The entire Greenville Trunk sewer was originally constructed in 1952 under Project 1-4. In 1959, a portion was reconstructed as a siphon to allow for the Santa Ana Gardens Channel storm drains crossing. In 1972, the dual barrel siphon at Greenville Street and Warner Avenue was reconstructed as a single barrel siphon with a new manhole downstream, a consolidation of two manholes and local connections into a single manhole upstream, and the addition of an air jumper under Project 1-13. The majority of the Greenville Trunk sewer consists of 24-inch and 27-inch vitrified clay pipe (VCP). In addition, the northern siphon crossing the Santa Ana Gardens channel storm drains consists of dual 18- inch VCP pipelines and no air jumper, and the southern siphon at Greenville Street and Warner Avenue is a single 30-inch VCP pipeline with a 12-inch VCP air jumper. Nearly all manhole structures on the Greenville Trunk sewer are uncoated concrete manholes ranging in wall diameter from 48-inch to 72- inch with 24-inch, 30-inch, or 36-inch frame and covers. CCTV confirmed there are several segments of pipeline with direct connections from local residences and businesses. The 2019 Master Plan Update identified significant surcharging (5 ft or greater) in the Greenville Trunk sewer with only two feet of freeboard during wet weather conditions (10-yr storm). Therefore, the replacement of the Greenville Trunk sewer is needed due to lack of existing capacity and subsequent risk of a sewer overflow within existing infrastructure. 1.2 GENERAL PROJECT DESCRIPTION This project will upsize the Greenville Trunk sewer to eliminate existing wet weather capacity deficiencies. This includes the replacement of 16,100 linear feet of pipelines, two siphons, air jumpers, and 41 manholes. See Exhibit 18 — Project 1-24 Greenville Trunk Improvements Map. All the facilities to be replaced are in the City of Santa Ana. The existing alignment begins in the north at Myrtle Street and flows west beneath Duchess Lane, south on Sullivan Street, east on Edinger Avenue and south on Greenville Street, where it intersects and terminates with a new manhole at Alton Avenue. 1.3 PROJECT EXECUTION PHASES All OC SAN projects are divided into six phases. CONSULTANT shall provide engineering services for all Project Elements listed in this Scope of Work for the following Phases: Phase 1 — Project Development (Not in this Scope of Work) 9-28-2022 1-24 — Design SOW Page 5 of 45 Phase 2 — Preliminary Design Phase 3 — Design Phase 4 — Construction (Not in this Scope of Work) Phase 5 — Commissioning (Not in this Scope of Work) Phase 6 — Close Out (Not in this Scope of Work) 1.4 DESCRIPTION OF PROJECT ELEMENT Detailed descriptions of the Project Element are presented below. 1.4.1 PROJECT ELEMENT 1 — UPSIZE GREENVILLE TRUNK SEWER A. Replace pipeline, manholes, siphons, and air jumpers 1. Install approximately 16,100 LF of larger diameter sewer pipe 2. Install approximately forty-four 72-inch to 84-inch diameter manholes. B. Assumptions for Level of Effort 1. Refer to Exhibit 18 — Project 1-24 Greenville Trunk Improvements Map. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. New pipe will be approximately 33 to 39-inches in diameter. b. 13,700 LF of pipeline will parallel the existing alignment or replace pipe directly within the same alignment and 2,400 LF of pipe will be routed along adjacent streets. This re-routed portion is depicted in red and black along Shelley Street and Willitz Street. (1) Bypass is required for approximately 5,300 LF in five segments where pipe is replaced within the existing alignment. Bypass is assumed along Sullivan Street. c. 1,400 LF of existing pipe and three manholes, will be rehabilitated and transferred to the City of Santa Ana. This portion is depicted in orange along Duchess Lane and Sullivan Street. (1) Bypass is required for this rehabilitation effort. d. Approximately 200 LF of City Sewers and three lateral connections will be replaced to convey flow to the new trunk sewer alignment. This portion is depicted in Orange on Myrtle Street. (Added 3 sheets, 2,000 LF per/sheet with room for notes) (1) Bypass is required for the replacement of City sewers and reconnection of laterals. e. Approximately 900 LF of OC SAN sewers, two manholes, and one double -barrel siphon will be abandoned. This portion is shown with a black and white dashed line. f. Two siphons and corresponding air jumpers will be constructed. Of the two siphons, the Warner Ave Storm Drain crossing will be constructed adjacent the existing siphon, but the Santa Ana Gardens Channel (currently beneath Friendship Park) crossing will occur at a new location beneath a parallel street. g. Approximately 150 LF of steel casing will be installed beneath the railroad at Alton Avenue by jack and bore. h. Temporary construction easements and permanent utility easements will be required for a portion of the new alignment. i. Standard OC SAN details will be used for the majority of the improvements. 9-28-2022 1-24 — Design SOW Page 6 of 45 1.4.2 PROJECT ELEMENT 2 — ADDRESS 12 DIRECT CONNECTIONS A. Replace pipeline and manholes. 1. Disconnect twelve direct connections from local residences and businesses and construct local sewers and manholes to capture these flows. These direct connects have been identified in the following segments. a. SAN0135-0000: SAN0135-0005: 1 tap break-in b. SAN0135-0007: SAN0135-0010: 1 tap break-in c. SAN0135-0070: SAN0135-0075: 1 tap break-in d. SAN0135-0080: SAN0135-0085: 4 tap break-ins e. SAN0135-0000: SAN0135-0005: 1 tap break-in f. SAN0135-0105: SAN0135-0110: 3 tap break-ins g. SAN0135-0140: SAN0135-0145: 1 tap break-in B. Assumptions for level of effort 1. For the purpose of estimating the predesign and design phase levels of effort, the CONSULTANT shall make the following assumptions regarding this project element: a. Approximately 1,200 LF of new 8-inch diameter City sewers will be required. b. Approximately ten new City manholes will be required to capture flows from twelve noted direct connections. c. Bypass is required for the construction of City sewers and reconnecting laterals. d. Standard City of Santa Ana details will be used for the City improvements. 1.4.3 TEMPORARY FACILITIES DURING CONSTRUCTION A. In certain cases, construction sequencing constraints may require the contractor to construct a temporary facility to be used during a certain portion of the construction period. CONSULTANT shall identify in what instances such facilities are required or reasonably warranted and present those instances with implementation plans and construction sequencing constraints to OC SAN for consideration. When such facilities are found to be either required or reasonably warranted, CONSULTANT shall provide detailed drawings, work sequence, and specifications for temporary facilities and bypassing during construction to be included in the Bid Documents so bidders understand what is required to provide and operate the temporary facilities and that the reliability and performance of the facilities will meet OC SAN's needs and reasonably mitigate construction risks. Examples of potential facilities include: 1. Temporary odor control facilities 2. Bypass pumping to install piping and replace manholes 3. Temporary gravity bypass 4. Temporary noise abatement B. CONSULTANT shall design measures for the temporary handling of flows to be implemented by the Contractor during construction considering OC SAN's goal of zero sewage spills. C. If existing facilities such as stop logs, etc. are being used for diversions, include a plan for testing those facilities during Phase 3 - Design to verify that they will function adequately for the purpose. If testing cannot be performed, CONSULTANT shall identify the risks associated with using the facility for bypassing, along with contingency plans and mitigation measures to be implemented if they are found not function adequately during construction. 9-28-2022 1-24 — Design SOW Page 7 of 45 1.4.4 COORDINATION WITH OTHER PROJECTS A. The following projects may impact or require coordination with this project: 1. 1-23 Santa Ana Trunk Sewer Rehabilitation 2. P1-105 Headworks Rehabilitation 3. FE19-04 Sunflower Pump Replacement at Plant No 4. City of Santa Ana projects 1.5 DESIGN CONSIDERATIONS The following design considerations shall be carried from Preliminary Design through Final Design. 1.5.1 TECHNOLOGY AND CONFIGURATION CHOICES The project elements in this facility shall be achieved using proven technologies. Alternative means of accomplishing the project elements must be reviewed and accepted by OC SAN prior to detailed evaluation. All alternative technologies proposed should be currently operating in other wastewater collection systems of similar capacity. 1.5.2 DESIGN DECISIONS Design decisions shall be agreed upon by OC SAN prior to any work being performed by the CONSULTANT in preliminary and detailed design. All design decisions shall be documented. 1.5.3 DESIGN SELECTION CRITERIA A. Design selection shall consider construction, lifecycle, operation, and maintenance costs as well as process benefits and overall quality. When design recommendations are presented to OC SAN, the design selection criteria shall be clearly identified with the recommendation. B. The cost estimate shall consist of a life cycle cost analysis for the options proposed, including costs for engineering, construction, start-up, and operational and maintenance, and future rehabilitation and replacement. C. The construction cost estimate shall be as described in Engineering Design Guidelines Section 01.4.6 included as Exhibit 17 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.00 SAN.com/about- us/transparency/document-central/-folder-917. Life cycle cost analysis is described in Section 01.2.19 of the Guidelines. 1.5.4 PROJECT ELEMENT DESCRIPTION REVISIONS CONSULTANT shall review and revise the Project Element Descriptions using track changes at the end of Preliminary Design and at each design submittal. Changes shall be submitted to OC SAN for review. 1.5.5 COST MODEL A. CONSULTANT shall prepare the cost model to be used to demonstrate the true cost of major project decisions. With each major project decision, the CONSULTANT shall review and update the cost model. The cost model shall be a living document between the CONSULTANT and OC SAN to ensure that all changes are being acknowledged in the overall project cost. CONSULTANT shall assume 4 cost model revisions in addition to the cost estimates developed for the preliminary design and design submittals. The cost models will be developed at the following milestones: 1) After NTP, 2) Draft PDR, 3) Post PDR, and 4) DS3. B. The cost model shall show the implications of the decisions on the life cycle costs and shall be used in the decision -making process. After decisions are made, the updated construction costs, and life cycle costs, shall be submitted for project records. C. The cost model shall be used to track project changes through final design. 9-28-2022 1-24 — Design SOW Page 8 of 45 D. The construction cost estimate shall be as described in Engineering Design Guidelines Section 01.4.6 included as Exhibit 17 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.00 SAN.com/about- us/transparency/document-central/-folder-917. 1.6 PROJECT SCHEDULE 1.6.1 GENERAL A. The table below lists the time frames associated with each major project deliverable and with OC SAN's review and approval of those deliverables. CONSULTANT shall comply with the deadlines indicated in that table. B. OC SAN's Project Manager will issue a Preliminary Design NTP. OC SAN's Project Manager will also issue a Final Design NTP upon OC SAN's acceptance of the final Preliminary Design Report. C. The time frames specified below are used to estimate the actual milestone dates based on the assumed NTP date, as shown in Exhibit 8 - Project Schedule Calculation. D. OC SAN will consider an alternative CONSULTANT -proposed schedule provided it is consistent with OC SAN resources and schedule constraints and adds value to OC SAN. PROJECT MILESTONE AND DEADLINES MILESTONE DEADLINE Submit Project Management 10 workdays from Preliminary Design NTP. Plan (PMP) 10 working days from receipt of PMP. CONSULTANT shall issue a OC SAN Review of PMP revised PMP within 5 working days of receipt of OC SAN's comments for OC SAN approval. Kickoff Meeting /Preliminary The kickoff meeting will be scheduled to coincide with the Preliminary Design Production NTP Design NTP. Submit draft Preliminary 280 workdays from the Preliminary Design NTP. CONSULTANT shall Design Report (PDR) establish a schedule with the OC SAN PM for separately submitting working drafts of each Design Memo for OC SAN review prior to completing the draft PDR. This schedule shall factor in the logical sequence for completing the memos as well as both CONSULTANT and OC SAN resources. OC SAN Review of draft 30 workdays from receipt of Draft PDR (Includes City of Santa Ana PDR review) Submit final Preliminary 40 workdays from receipt of OC SAN comments on Draft PDR. Design Report Final Design CONSULTANT's schedule shall allow 1 working day from submittal of NTP the final PDR to receipt of the Design Phase NTP. Submit Design Submittal 1 60 workdays from Design Phase NTP. (DS1) OC SAN Review of DS1 20 workdays from receipt of DS1 Submit Design Submittal 2 100 workdays from receipt of OC SAN comments on DS1. (DS2) OC SAN Review of DS2 35 workdays from receipt of DS2 Submit Design Submittal 3 90 workdays from receipt of OC SAN comments on DS2. (DS3) OC SAN Review of DS3 30 workdays from receipt of DS3 (Includes Santa Ana Review) 9-28-2022 1-24 — Design SOW Page 9 of 45 PROJECT MILESTONE AND DEADLINES MILESTONE DEADLINE Submit Final Design 50 workdays from receipt of OC SAN comments on DS3. Submittal (FDS) CONSULTANT shall stop work upon submission of DS3, except as required to participate in OC SAN meetings, until receipt of OC SAN comments on DS3. OC SAN Review of FDS 20 workdays from receipt of FDS Final Technical 20 workdays from receipt of OC SAN comments on FDS. Specifications and Plans 2. PHASE 2 - PRELIMINARY DESIGN The preliminary design phase will define the project. The final deliverable of this phase will be a Preliminary Design Report (PDR) with the basis of design for all elements of the project. 2.0 PRELIMINARY DESIGN EXECUTION 2.0.1 PRELIMINARY DESIGN DECISION PLAN (PDDP) A. CONSULTANT shall prepare a Preliminary Design Decision Plan (PDDP) for how the preliminary design decisions will be properly planned and scheduled such that: 1. The work is planned to meet the specified schedule while providing appropriate opportunities for OC SAN input. 2. OC SAN input is planned with appropriate timing to ensure a high -quality final product. 3. Major decisions are made in a timely manner by the project team and project stakeholders and do not impact the project schedule. 4. Workshops and meetings are scheduled at the start of the project to ensure maximum participation. B. The PDDP shall include, at a minimum the following information: 1. Discussion of how major decisions will be made on the project (utilizing a decision tree as appropriate), and the process to gain OC SAN concurrence. 2. Summary and timing of major decisions to fit the project schedule. 3. List of workshops, technical design meetings and focused meetings where major decisions will be made, date of workshop or meeting, and the list of required attendees. 4. Schedule for all workshops, technical design meetings, and focus meetings and list of anticipated attendees. C. The PDDP shall be developed by the CONSULTANT and submitted for OC SAN review. CONSULTANT shall make the appropriate revisions and submit the final version for use as the basis for execution. 2.0.2 MAJOR DECISIONS A. The CONSULTANT shall plan the resolution of major decisions through the following process: 1. Identify major decisions early and the timing required to prevent impacts to the project schedule. 2. Identity the decision -making method that will be used to gain OC SAN concurrence and provide appropriate opportunities for OC SAN provide input. 9-28-2022 1-24 — Design SOW Page 10 of 45 3. Identify and schedule at the start of the project the workshops, technical design meetings and focused meetings where major decisions will be made and include a list of required attendees. B. These decisions should be tracked on the Decision Log and flagged as a major decision. 2.1 PREDESIGN EVALUTION STUDIES (NOT USED) 2.2 PRELIMINARY DESIGN PRODUCTION 2.2.1 GENERAL A. Preliminary Design Report (PDR) production involves the preparation of design memos, drawings, calculations, and other supporting material resulting in the PDR. 2.2.2 DESIGN MEMOS A. The CONSULTANT shall produce Design Memos as indicated with a check box below in accordance with Exhibit 1 - Preliminary Design Report Requirements. The CONSULTANT shall discuss the combining of design memos with OC SAN and develop a design memo submittal list. ❑Process Design Configuration ❑Design Configuration ❑ Redundancy ❑Monitoring and Sampling ❑ Process Flow Diagrams ❑Operating Philosophies ❑Site and Facility Layouts ❑ Preliminary Load Criticality Ranking Table El Hydraulic Analysis El Hydraulic Analysis El Hydraulic Profile ❑Demolition ❑Describe Demolition Requirements El Demolition List El Demolition Plans ❑Demo EID El Rehabilitation Requirements ❑x Geotechnical Data Report (35 borings and 5 GW MWs) ❑x Review of Existing Data - Preliminary Geotechnical Report ❑x Geotechnical Data Report and Recommendations ❑Civil Design Parameters ❑General Civil ❑ Drainage Requirements ❑Corrosion Protection Requirements ❑Utility Requirements ❑Structural Design Parameters ❑Architectural Design Parameters Note: Develop up to [three] alternative concepts for review and acceptance ❑Process Mechanical Design Parameters ❑Building Mechanical Design Parameters ❑Fire Protection ❑Fire Protection Requirements El Fire Water Flow Analysis 9-28-2022 1-24 — Design SOW Page 11 of 45 ❑Fire Protection Requirements for Existing Facilities ❑ Electrical ❑Codes/standards. Brief description of electrical system. Electrical drawings. ❑Identify Electrical System Impacts ❑ Report — Data Collection and Verification ❑ Preliminary Load List El Preliminary Standby Power Requirements ❑ETAP — Preliminary Short Circuit Analysis and Load Flow/Voltage Drop Studies ❑ ETAP — Provide Data. OC SAN will perform ETAP studies. El Preliminary Analysis for cable pull calcs, duct bank cable derating, cable tray fill calcs. El Hazardous Area Classification Requirements El Instrumentation and Control El Instrumentation and Control System ❑Specialty Safety Systems ❑ Preliminary SAT ❑ PLC and RIO Panel Location Map ❑CCTV Coverage Map ❑x Landscaping ❑x Landscaping Requirements (Friendship Park restoration following improvements to, or abandonment of double barrel siphon) El Develop up to [three] alternative concepts for review and acceptance ❑Plant Utility Investigation Findings ❑Vibration Analysis [(See revised Engineering Design Guidelines Chapter 06, MECHANICAL DESIGN, Section 06.7 "Vibration Analysis for Rotating Electrical Equipment" located at the end of the scope of work) ❑x Collections Basis of Design ❑x Codes and Standards ❑x Hydraulic Analysis ❑x Pipeline Basis of Design ❑x Manhole Basis of Design ❑x Hydraulic Profiles ❑x Collections Rehabilitation Alternatives ❑x Pipeline Rehabilitation ❑x Manhole Rehabilitation ❑x Collections Pipeline Design Assume 3 viable alignment options ❑x Design Memo Items 1-12 ❑x Open -cut vs. Trenchless Technologies ❑x Trenchless Technologies at Major Crossings Assume that a minimum of 1 trenchless crossing will be required. ❑x Collections Utility Investigation Findings ❑x Collections Conceptual Traffic Control ❑x Basis for Traffic Control Strategy ❑Traffic Analysis ❑x Conceptual Traffic Control Plans ❑x Design Safety Requirements ❑x Design Safety Requirements ❑x Identify all potential project specific safety issues ❑x Identify all potential Cal OSHA and OC SAN safety issues 9-28-2022 1-24 — Design SOW Page 12 of 45 • Identify construction safety hazards • Use Sample Full Project Safety Review Plan to verify safety elements •Risk Management Check List to verify safety elements ❑ HAZOP •Public Impacts List of Stakeholders including but not limited to Cities, Utility Owners, Agencies, Businesses, Homeowner Associations, Public Services (Fire, Post Office, other) Schools, Places of Worship, etc. is required. (Added feasibility of battery vs generator added to DM2) •Environmental and Regulatory Requirements ❑x CEQA Part of Programmatic EIR. (Assume Initial Study followed by MND) •Determine project environmental and regulatory requirements •Matrix of CEQA and Permit Requirements •Mitigation, Monitoring and Reporting List •Permit Requirements •List of Permits Required ❑Oil Well Abandonment •Stormwater Requirements ❑Hazardous Material Survey, Mitigation and Control El Maintainability ❑Define Maintainability Requirements El Maintainability Requirements Plan Drawings ❑Define Maintainability Rules El Define Maintainability Information for Project Specific Equipment ❑Facility Operation and Maintenance ❑Facility O&M Requirements ❑Operating Philosophies El Preliminary Assessment of O&M Staffing Requirements •Implementation Plan • Identification of Adjacent Projects El Preliminary Commissioning Checklist ❑x Preliminary Construction Sequencing Plan ❑x Review of Constructability Issues •Temporary Handling of Flow •Preliminary Technical Specification List The above requirements will be discussed and presented in six Design Memorandums: Original DIMS DM1- Condition Assessment DM2 - Geotechnical Data Report DM3 - Utility Investigation DM4 - Flow Monitoring DMS - Alignment Study (Address 12 Direct Connections) DM6 - Collections Basis of Design DM7 - Rehabilitation Alternatives DM8 - Pipeline Design DM9 - Conceptual Traffic Control 9-28-2022 REVISED DMs (Negotiated) DM1 Condition Assessment, Geotech Data Report and Utility Investigation DM2 Alignment Study and Rehab Alternatives, Public Impacts DM3 Collections Basis of Design and Pipeline Design 1-24 — Design SOW Page 13 of 45 Original DMs DM10 - Landscaping DM11- Public Impacts DM12 - Permit Requirements DM13 - Stormwater Requirements DM14 - Design Safety Requirements DM15 - Environmental and Regulatory Requirements DM16 - Implementation Plan 2.2.3 PROJECT SPECIFIC DESIGN MEMOS REVISED DMs (Negotiated) DM4 Conceptual Traffic Control DM5 Landscaping, Permits, Stormwater, Safety, Environmental Requirements DM6 Implementation Plan A. The CONSULTANT shall produce a Design Memo summarizing the evaluation and results of the following specialty services: 1. Condition Assessment (facilities subject to rehabilitation, review existing CCTV) 2. Alignment study addressing 12 direct connections (Project Element 2) 3. Preliminary assessment of the viability of portable batteries to power temporary bypassing and odor control equipment in lieu of diesel generators. (Project Element 1) a. Identify available options and approximate durations of use and frequency of replacement during construction. b. Coordinate with OC SAN Energy Master Plan Project (Project PS21-04) c. Identify vendor sources and estimated costs d. Estimate capital life of batteries and potential OC SAN use of batteries over capital life e. Estimate life cycle costs based on estimated use f. Battery vs. generator viability will be presented in DM2. 2.2.4 PRELIMINARY DESIGN DRAWINGS A. The CONSULTANT shall produce the following Preliminary Design Report drawings in accordance with Exhibit 1 - Preliminary Design Report Requirements. ❑x General ❑x Demolition ❑x Civil ❑x Landscape (Friendship Park restoration) ❑Structural ❑Architectural ❑ Mechanical ❑Electrical El Instrumentation and Control B. Additionally, the CONSULTANT shall produce the following drawings to include with the Preliminary Design Report 1. Conceptual Traffic Control 2. Conceptual Temporary Sewer Bypass 9-28-2022 1-24 — Design SOW Page 14 of 45 2.2.5 PRELIMINARY DESIGN REPORT (PDR) PRODUCTION, CONTENTS AND ORGANIZATION A. Preliminary Design Report (PDR) Production involves the preparation of design memos, drawings, calculations, and other supporting material resulting in the PDR. B. The CONSULTANT shall combine the materials described below into a draft PDR. The PDR shall be structured as outlined below, with the contents corresponding to the tasks listed in this Scope of Work. Volume 1 — Preliminary Design Report Technical Memos Executive Summary Design Memos (Six total, see 2.2.2 Design Memos) Design Memo 1, 2, 3, etc. List of Proposed Specification Sections Volume 2 — Drawings (see Exhibit 1 — PDR Requirements and Exhibit 7 — Design Submittal Requirements Matrix) Volume 3 — Submittal Documentation Calculations Catalog Cuts Decision Log Meeting Minutes C. The Executive Summary shall summarize the conclusions of the Memos included in the report, and specifically include a summary construction schedule and construction cost estimate. D. The draft PDR and final PDR shall be submitted in searchable PDF format legible on -screen and as a hard copy. The number of hard copies is indicated in Exhibit 9 - Deliverables Quantities. The labeling and organization of the PDF submittal shall be in accordance with Exhibit 14 - Bluebeam Designer Training for Submission_ E. Each draft design memo shall be a separate file. Draft PDR and Final PDR shall combine Design Memos into a single volume with Bluebeam bookmarks. 2.2.6 PRELIMINARY DESIGN COST ESTIMATE A. The CONSULTANT shall provide a cost estimate for the associated PDR submittal indicated below in accordance with Exhibit 1 - Preliminary Design Report Requirements. 2.3 PRELIMINARY DESIGN ACTIVITIES The following services shall be provided by the CONSULTANT or an appropriately qualified subconsultant. In any case, the CONSULTANT shall be responsible for managing all subconsultants, including reviewing their work products prior to submission to OC SAN. 9-28-2022 1-24 — Design SOW Page 15 of 45 2.3.1 EASEMENTS, PROPERTY BOUNDARIES AND WORK AREA LIMITS A. The Consultant shall identify easement and property boundary requirements and prepare all easement documents, including performing any field investigations and survey required to identify and prepare easements. B. Unless otherwise directed, the Consultant shall identify, survey, and show all property boundaries, and all existing and proposed easements, within and/or adjacent to the project boundaries. C. Consultant shall show and explicitly identify the limits of work for all portions of the project, including any restrictions to the work allowed in any area, e.g., whether the area can be used for parking or laydown. D. All survey research and survey field work shall be performed by a Professional Land Surveyor licensed by the State of California. E. Addendum No. 1 Consultant shall appraise the value and work with OC SAN Property Management staff to negotiate property and easement rights that OC SAN may want to acquire permanently. F. Addendum No. 1 Consultant shall work with OC SAN Property Management team and lead the coordination between OC SAN and the City of Santa Ana in the transfer of permanent asset and easement. G. Addendum No. 1 Consultant shall prepare temporary agreements, and/or acquisition of temporary access and temporary easements required for project implementation such as bypass piping and associated equipment. 2.3.2 TOPOGRAPHIC SURVEY A. CONSULTANT shall conduct field and aerial surveys as required. Topographic information used on the construction plans shall be generated from a field survey and an aerial mapping process. OC SAN will not provide the aerial survey information to the CONSULTANT for use on the project. B. Assume survey will include extents of exiting alignment plus Shelley Street and Willitz Street per Exhibit 18 — Project 1-24 Greenville Trunk Improvements Map C. Control Surveys for Collection Systems 1. General: Topographical information used on the construction plans shall be generated from an aerial mapping process. CONSULTANT shall provide for the aerial and field surveys necessary for the mapping process for all applicable Project Elements of the project Scope of Work and shall provide for the aerial mapping. Providing for the process includes paying for, coordinating, and designing the aerial and horizontal/vertical control surveying for the preliminary and final design. CONSULTANT's responsibilities for the surveys include generating any subconsultant scopes of work, data interpretation and preliminary design. All survey work is to be done under the direction and control of a Professional Land Surveyor, licensed by the State of California. 2. Aerial Survey: The aerial photography shall have sufficient coverage for the digital topographic mapping. The photo scale of the aerial photography shall not be more than 100 feet per inch for pipeline work or 20-feet per inch for pump stations. Stereo pairs of photographs shall be furnished to OC SAN. 3. Phasing of Work: Other than the aerial and topographic survey work, the balance of the survey work shall not commence until the design phase of the project has been authorized or concurred to by OC SAN. 9-28-2022 1-24 — Design SOW Page 16 of 45 4. Field Survey Aerial: A field survey shall be used to establish both horizontal and vertical control for the project. Control shall meet or exceed NGVD 88 requirements and shall be based on California State Plan Coordinates (NAD 83) including the 1995 O.C. surveyor's adjustments. A sufficient number of points shall be used to accurately complete the digital topographic modeling. No less than five control points per stereo model shall be used. 5. Aerial Field Survey Inclusions: The field survey shall include all survey monuments, topographic features, easements, property lines, culture, and elevations on the plan and profile sheets. All covers, including the existing sewer manholes, storm drain manholes, and utility and valve vaults shall be identified and marked in the field. 6. OC SAN Review Aerial Survey Line: The general location and alignment of the survey line shall be submitted to OC SAN prior to performing the field survey. Survey work shall not commence until authorized or concurred to by OC SAN. CONSULTANT shall be responsible for obtaining and paying for the field survey services. 7. Field Survey Base Line: The field survey shall establish a base line for construction purposes for pipeline work equal to or greater than 500-feet in length. The line will be used to define the proposed design, in terms of station and offset, and to establish the bearings for right-of-way. The survey line shall be set on 100-foot stations and shall be tied to the established aerial control. The field survey shall tie in all controlling monuments within the map limits and all street centerline intersections. The ties shall be express in both State Plane Coordinates and as station and offset. 8. Manhole Information: The field survey shall also include the measurement of the invert and manhole rim elevations of all existing sewers within the project reach. The size, orientation and invert of any pipe connections shall also be recorded. 9. Base Map: The base map index contours shall be spaced at five feet (5') vertically and the immediate contours shall be spaced at one -foot (1') contour intervals. The mapping shall include digital topographic mapping. The digital format shall be compatible with OC SAN Graphic Information System. All surface features, including those hidden from aerial view shall be incorporated into the digital mapping. 10. Plan and Profile Sheets: CONSULTANT shall prepare plan and profile sheets based upon the aerial mapping. The scale for plan and profile sheets shall be one -inch equals forty feet (1" = 40') horizontal and one -inch equals four feet (1" = 4') vertical. An aerial photographic (photo strip) with the alignment shall be included. The plan view shall be separate from the photo strip. Intersections shall be adequately detailed at a scale of one - inch equals ten feet (1" = 10') or one -inch equals twenty feet (1" = 20'). Manholes and other details shall be drawn at a scale that is adequate to provide clarity and sufficient detail for construction. The pump station construction drawings shall be drafted at scales of 1/8" = 1' to 1" = 20', as adequate, to allow for sufficient detail to be shown. The basis of bearings and benchmarks shall be indicated on the drawings, 11. Survey Note Submittal: CONSULTANT shall submit two bound copies of all survey notes and data used to establish vertical and horizontal control. The information submitted shall be suitable for use to establish construction controls. If additional property and/or right- of-way are required, CONSULTANT shall identify property and/or rights -of -way to be acquired. CONSULTANT shall prepare legal descriptions and plats for easements and property to be acquired during the final design phase of the project. 12. Assume the entire alignment in Exhibit 18 shall be surveyed, including the approximate 2,400 LF alternate alignment. 2.3.3 GEOTECHNICAL INVESTIGATION A. CONSULTANT shall secure the services of a qualified Geotechnical Engineering firm to prepare a Geotechnical Data Report that addresses geotechnical concerns for all applicable Project Elements of the project Scope of Work 9-28-2022 1-24 — Design SOW Page 17 of 45 B. Soil Explorations 1. The geotechnical services shall include exploratory work such as soil borings necessary to observe, test, classify soils, and monitor groundwater levels and potential groundwater pollutants of concern. 2. The number and spacing of borings shall be based on the geotechnical professional's interpretation of needs and recommendation; however, a maximum of five hundred feet shall be allowed between pipeline alignment borings along a pipeline alignment. a. If unexpected or unique soils are encountered, an adequate number of borings shall be taken to try and define the limits of the anomaly. 3. Borings shall also be taken at or near the upstream and downstream connection points for the proposed facility. 4. The depth of the borings shall be adequate to characterize the soils to a depth of at least five feet below the bottom of an excavation or any proposed sewer invert elevation. At least three borings shall extend ten feet below the proposed excavation bottom or sewer invert. 5. The assumptions for the number of borings, trenching, CPTs, or other exploratory testing will be negotiated upon selection of the most qualified consultant. For the estimated level of effort, the following assumptions should be used: a. 35 borings, averaging 35 feet deep C. Soil Sampling 1. Soil samples for testing shall be collected as needed based upon CONSULTANT's professional judgment. However, samples intervals shall not exceed two -foot depth intervals alternating SPT and RING samples in each boring. If borings are taken near existing sewers, samples shall be taken and delivered to OC SAN for testing for coliforms to determine if sewers are leaking. D. Ground Water Pump Testing 1. Conduct ground water pump testing to determine dewatering parameters for inclusion of the specifications. 2. Provide a complete specification for the abandonment of wells for areas where aquifers could be compromised. Potential abandonment methods for deep penetrations might consist of over drilling and fill with cement-bentonite grout slurry, or deep pressure grouting to create a concrete seal. E. Groundwater Contamination Testing 1. Perform complete lab analysis for all pollutants regulated under OC SAN Local Discharge Limits (see page 33 of OC SAN's Wastewater Discharge Regulations Ordinance No. 53). F. Soil Exploration Locations 1. The location of all soil explorations shall be plotted on a map and attached to the Geotechnical Report. Preferably, the explorations shall include survey coordinates consistent with the project survey. Complete logs of the soil profiles shall be included in the report. 2. Explorations shall be located strategically within the footprint of the proposed excavation or on the centerline of proposed pipeline alignments. A total of 5 borings shall be cased and converted into water level monitoring wells for use during construction according to local agency requirements. CONSULTANT shall obtain all necessary permits for the installation of monitoring wells. CONSULTANT shall include well abandonment instructions and details in the contract documents for contractor to perform at completion of construction. 9-28-2022 1-24 — Design SOW Page 18 of 45 3. Work conducted within OC SAN's treatment plants shall comply with the requirements of the OC SAN Stormwater Management Plan. Work conducted outside OC SAN's treatment plant shall comply with the requirements of the local jurisdiction. 2.3.4 UTILITY INVESTIGATION A. To better manage the risks associated with construction excavation, CONSULTANT shall perform a thorough search of all utilities impacted by the work for all applicable Project Elements of this Scope of Work, regardless of size and all other facilities above or below ground. Utilities include all in -plant, utility company -owned and public agency -owned piping, duct banks, and other interferences. The search shall include utilities within the public right-of-way, and those located on private property and OC SAN property impacted by the proposed project. The search shall include the records and plans of OC SAN and all respective public and private companies and utilities. B. Review of OC SAN Records 1. OC SAN's "As-built/Record" plans may be incomplete or inaccurate with respect to the routing of individual utilities, pipelines, etc. in the vicinity of the project. CONSULTANT shall check OC SAN records against those of the other agencies, companies, and utilities. These may include, but not be limited to, oil, gas, fuel, water, and sewer pipelines, traffic control facilities, telephone and electrical conduit and duct banks, storm drains, manholes, and other structures. C. Review of Outside Agency Records 1. CONSULTANT shall contact, in writing, all jurisdictional agencies and utility owners to inform them of OC SAN's project. CONSULTANT shall request plans showing all the agencies or utility's facilities, pipelines, etc. in the project area. CONSULTANT shall also request plans and schedules for all proposed construction in the project areas. CONSULTANT shall develop a schedule to minimize project conflicts and/or coordinate OC SAN projects with local agencies. 2. CONSULTANT shall personally visit each agency/company and search through all available plans, files, and documents. CONSULTANT shall meet with applicable field staff from each agency to confirm the completeness of their research. Abandoned utilities shall also be considered. 3. CONSULTANT shall document the contacts and information requested and received, including that from Underground Service Alert (USA). OC SAN shall be copied on all correspondence between CONSULTANT and public and private agencies, and utility companies. CONSULTANT shall submit a copy of all documentation to OC SAN with an itemized submittal letter. CONSULTANT's Project Manager shall sign the transmittal cover letter and the cover letter shall confirm that CONSULTANT has sent a representative to each agency/company/utility, performed on -site inspections for each utility, and has listed the utilities. 4. CONSULTANT shall contact USA and request a Substructure listing for the project area. D. On -Site Inspection 1. An on -site inspection shall be made in the project area. During the on -site inspection, a senior -level CONSULTANT representative shall walk the site accompanied by OC SAN's Project Engineer and Supervising Inspector. The CONSULTANT representative shall be experienced in the location and identification of utilities in the field. During the on -site inspection the CONSULTANT shall document all visible features that indicate utilities within the project area and compare them with the available utility plans. E. Utilities for Adjacent Properties 9-28-2022 1-24 — Design SOW Page 19 of 45 1. CONSULTANT shall investigate all utilities serving properties adjacent to the work, and submit a spreadsheet at the end of the utility research accounting for all anticipated utilities for OC SAN review, with the following information: a. List all utilities anticipated or each adjacent property. b. Indicate whether or not each such utility was found on as -built drawings of any agency, with an identification of the agencies identifying such utility. c. Indicate whether or not the utility was field located by utility through USA process, and, if so, by which agency. F. CONSULTANT shall provide all required stamped traffic control plans as part of the encroachment application process required by all cities for use during the geophysical investigations, potholing, geotechnical borings, and field investigations. G. Subsurface Utility Investigations 1. Investigation of existing utilities shall be in accordance with the respective ASCE guidelines, except as amended by this Scope of Work. A brief description of the ASCE guidelines defines the Quality Level of detail for researching subsurface utilities as follows: a. Quality Level D: Information derived from existing records or oral recollections. b. Quality Level C: Information obtained by surveying and plotting visible above- ground utility features and by using professional judgment in correlating this information to Quality Level D information. c. Quality Level B: Information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate position of subsurface utilities. Quality Level B data shall be reproducible by surface geophysics, such as ground penetrating radar, at any point of their depiction. This information is surveyed to applicable tolerances and reduced onto plan documents. d. Quality Level A: Precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed subsurface and surveyed utilities) and subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the potential for utility damage. A precise horizontal and vertical location, as well as other utility attributes, is shown on the plan documents. Accuracy is typically set to 15-mm vertical and to applicable horizontal survey and mapping accuracy. 2. Refer to Cl/ASCE 38-02, Standard Guidelines for Collection and Depiction of Existing Subsurface Utility Data for details. 3. CONSULTANT shall determine all utilities impacted by the work for all applicable Project Elements of this Scope of Work. Utilities include utility company -owned, and public agency - owned piping, duct banks, and other interferences. 4. Subsurface investigation for all utilities in and around the work area shall be performed to Quality Level D and Quality Level C. All utilities shall be plotted both in plan and profile on a scaled drawing that can later be incorporated into scaled (V = 40') plan drawings. 5. CONSULTANT shall submit, for acceptance by OC SAN, recommendations on which utilities should be investigated to Quality Level A and where Quality Level B investigations should be performed. As part of the submittal, a Potholing Plan and Geophysical Investigation Plan shall be developed including proposed pothole locations and type of geophysical investigation. 6. Prior to OC SAN's acceptance of the Potholing Plan/Geophysical Investigation Plan, a project field walk by the CONSULTANT Project Manager, OC SAN Project Engineer, Supervising Inspector, and other designated OC SAN personnel shall be performed. 9-28-2022 1-24 — Design SOW Page 20 of 45 H. Potholes and Geophysical Investigation 1. CONSULTANT shall secure the services of a subcontractor to perform the pothole work and geophysical investigation (including ground -penetrating radar). 2. CONSULTANT shall "pothole" and perform geophysical investigation on all utilities described and shown in the accepted Potholing Plan/Geophysical Investigation Plan. CONSULTANT's staff shall be on -site during potholing to provide direction to potholing crew. OC SAN staff shall also be present during potholing. Field investigations include visiting the project work site and each utility to verify the location of all interferences. 3. CONSULTANT shall provide all the related work necessary, including, but not limited to: a. Documentation of information b. Notification of USA's "Dig Alert" c. Providing field survey d. Obtaining required permits e. Submission of traffic control plans f. Setting up traffic control g. Soft dig potholing h. Ground -penetrating radar i. Excavating Backfilling k. Repairing pavement to local jurisdiction requirements 4. "Soft" excavation potholing methods such as vacuum extraction is preferred; however, excavation methods shall be chosen to adequately define the utility. Crosscut trenches may be preferred for defining some utility locations. Hydro -jetting soft dig should be avoided in sandy, wet, and contaminated soil conditions. 5. Potholing subcontractor shall measure and document the depth of pavement and of base material at each pothole, and every five feet along crosscut trenches. 6. Work conducted outside OC SAN's treatment plant shall comply with the requirements of the local jurisdiction. 7. CONSULTANT shall provide a licensed land surveyor or hire a licensed survey subcontractor(s) to field -locate the actual horizontal and vertical location of the constructed potholes. Survey controls shall be set and coordinated with the survey controls used on previous construction drawings. City of Santa Ana and Orange County control points shall be checked; northing, easting and elevation data for each pothole shall be shown on the Contract Drawings; and physical tie-ins provided in order to easily re-establish pothole locations after construction. CONSULTANT shall supply and supervise survey work and subcontractors needed to perform the pothole work. Survey datum differences shall also be reconciled. 8. The results of potholing and geophysical efforts shall be summarized in a field findings report. 9. CONSULTANT shall backfill and repair potholes consistent with the requirements of the local jurisdiction. If CONSULTANT is unable to determine local jurisdiction requirements prior to the proposal, CONSULTANT shall assume the following requirements: a. The materials removed from the excavation may not be used for backfill, unless approved by the local jurisdiction. If approved, excavated material used to fill potholes 9-28-2022 1-24 — Design SOW Page 21 of 45 shall be placed with a maximum lift thickness of four inches and mechanically compacted. b. If not approved, the CONSULTANT shall be responsible for hauling off and disposing of excavated pothole material. In this case, excavation holes shall be filled with a cement slurry mix from the bottom up. The excavated materials shall be tested for hazardous materials and disposed of offsite accordingly. Testing shall be the minimum required for classifying the materials. The potholing samples shall be tested by a California Environmental Laboratory Accreditation Program (ELAP) certified laboratory to identify characteristics of hazardous waste. A substance shall be considered hazardous if it possesses properties of toxicity, ignitability, corrosivity and/or reactivity per California Code of Regulations Title 22, Section 66261. In addition, Minimum the laboratory testing shall include an on -site Organic Vapor Analyzer (OVA) test for potential hydrocarbon contaminants. Should the OVA reading be equal to or greater than 45 ppm, further laboratory Minimum testing shall be performed to include Benzene, Toluene, Ethyl Benzene, and Xylene (BTEX) test per EPA guideline 8020 and Total Hydrocarbons (TPH) tests per EPA guideline. should the OVA reading be equal to or greater than 45 ppm. c. AC pavement shall be replaced to full depth or the structural section (AC & Base) plus two inches with hot mix asphalt unless otherwise required by the City of Santa Ana. Cold mix shall only be allowed when the patch will be replaced by the project and were approved by the City of Santa Ana. d. Concrete pavement shall be replaced to full depth plus two inches with Portland cement unless otherwise required by the City of Santa Ana. Quantitative Assumptions 1. CONSULTANT's fee proposal shall include a cost for potholes and unit cost for additional potholes. The cost shall provide for a minimum of 120 potholes during preliminary design and 120 potholes during final design. 2. CONSULTANT's fee proposal shall include a cost for geophysical investigation using ground penetrating radar (GPR). The cost shall provide for a minimum of GPR for the entire pipe alignment during preliminary design. 3. CONSULTANT's fee proposal shall include costs for pavement restoration in accordance with City of Santa Ana requirements. Note, where street moratoriums exist and provide restoration to extents required by the City of Santa Ana. J. Depiction of Utilities and Potholes on Plans 1. All utilities encountered during the preliminary design shall be shown on the Plans. Project work that requires other agencies to relocate existing utilities shall be coordinated during the design by CONSULTANT. Each subsurface utility shown on the drawings shall include the Quality Level to which it was investigated as required by Cl/ASCE 38-02. Pothole locations shall be shown on drawings with survey information. K. Relocation of Existing Utilities 1. Project work that requires other agencies to relocate existing utilities shall be coordinated during design by CONSULTANT. 2.3.5 FIRE PROTECTION SERVICES (NOT USED) 2.3.6 PUBLIC RELATIOINS The CONSULTANT shall secure the services of a Public Outreach Subconsultant to support OC San led public outreach activities requited during preliminary and design phases. The subconsultant's services are currently anticipated to be required during construction phase. 2.3.7 SPECIALTY SERVICE 9-28-2022 1-24 — Design SOW Page 22 of 45 A. Condition Assessment 1. Condition Assessment of facilities that are proposed to the transferred to the City of Santa Ana a. Review existing CCTV of pipeline and manholes. b. Determine repairs needed on subject pipes and manholes. c. Include rehabilitation recommendations in DM1. B. Alignment Study for addressing 12 Direct Connections 1. Consultant shall perform the alignment study and make recommendations to remove 12 direct connections from Greenville Trunk and connect to new or existing City sewer. C. Right of Way and Real Estate 1. Addendum No. 1 CONSULTANT shall secure the services of a qualified Right of Way and Real Estate firm to prepare all required exhibits and legal descriptions, agendas, and meeting minutes needed for this work. The Right of Way and Real Estate firm shall determine value of revenue lost to the City for permit parking. 2.3.8 VALUE ENGINEERING ASSISTANCE (NOT USED) 2.3.9 ENVIRONMENTAL DOCUMENTATION A. CONSULTANT services related to Environmental Documentation may span across Phase 2 — Preliminary Design and Phase 3 - Design. When such services are required, they shall be based on the requirements of Section III — Project Schedule and based on the following requirements. The CONSULTANT shall allocate the budgeted hours between the Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. B. Review of Existing CEQA Documentation 1. OC SAN has adopted the CEQA documentation in the course of various programs and projects. These CEQA documents may cover or impact the proposed work on this project. a. CEQA Programmatic Environmental Impact Report for 2017 Facilities Master Plan 2. CONSULTANT shall identify features of the proposed Project Work as described in the Preliminary Design Report that would require revisions to these CEQA documents. CONSULTANT shall also recommend what further studies or CEQA work would be warranted by the changes. C. Prepare Initial Study (IS) and Appropriate CEQA Compliance Document 1. Assume that the IS will conclude that an MND will be the appropriate CEQA compliance document. 2. Task Initiation and Initial Study Development - Review project details provided by OC SAN and determine if additional information is needed to support the CEQA analysis. CONSULTANT shall prepare a schedule for the CEQA work and submit data request if additional information is needed. CONSULTANT shall prepare an IS pursuant to CEQA Guidelines, Section 15063, to evaluate potential impacts of the proposed projects. The IS shall include a project description that will describe the proposed project and objectives. CONSULTANT shall complete the CEQA checklist and provide a brief discussion for each resource area identified in the Checklist to adequately explain impact significance conclusions. 3. Assembly Bill-52 Tribal Consultation - Prepare one draft and one final Assembly Bill (AB-52) consultation letter, to be submitted to Sanitation District for distribution to the Native 9-28-2022 1-24 — Design SOW Page 23 of 45 American Tribes who have requested consultation under AB 52. Sanitation District will finalize the letter and send it to the Tribes and manage the resultant consultation. CONSULTANT and/or their subconsultant(s) will support Sanitation District during consultation process. Sanitation District will provide the tribal consultation information to the CONSULTANT who will include a summary of the conducted Native American consultation in the MND document. a. Assume one 1-hour meeting to participate with OC SAN in one tribal consultation conference call. D. Initiate MND Document Development —CONSULTANT and/or their subconsultant(s) will draft the MND document based on the IS and utilize the 2020 Program EIR as applicable. The MND document will include: 1. Project Description 2. Project Location 3. Identification of project proponent 4. Proposed finding of no significant effect 5. Mitigation measures included in the project description to avoid significant effects E. Preparation of Notice of Intent to Adopt a MND - CONSULTANT will prepare a Notice of Intent to Adopt a MND, post notices in local newspapers and the County Clerk, and conduct electronic and or mailings as required to the State Clearinghouse, responsible and trustee agencies, owners, and occupants of contiguous property (500-foot radius), and persons requesting notice. All documents must be reviewed and approved by Sanitation District before posting or distribution. CONSULTANT will also assist Sanitation District in coordinating one public hearing. 2. CONSULTANT will prepare presentation materials, agenda and conduct a presentation. 3. CONSULTANT will require Sanitation District approval for the proposed presenter. 4. CONSULTANT will provide draft presentation to Sanitation District three weeks prior to public meeting. 5. CONSULTANT will document all comments received during the public meeting. 6. CONSULTANT will provide Sanitation District with the following: a. One electronic public review ready Draft MND submitted to Sanitation District for distribution approval. b. Production of up to 5 paper copies and up to 15 CDs and distribution of the material to stakeholders and residents surrounding project site if requested. F. Evaluate Comments and Prepare Responses — CONSULTANT will review the verbal comments received at the public meeting as well as all written comments received from regulatory/responsible agencies and members of the public. Those comments raising significant questions regarding the accuracy and/or adequacy of the document will be identified, and responses will be prepared. Comments raising concerns outside the purview of CEQA will also be identified and rationales presented for findings. CONSULTANT will deliver the product of this activity to Sanitation District for review and comments. CONSULTANT will make all necessary revisions to the Draft MND. CONSULTANT and/or their subconsultant(s) must provide OC SAN with one electronic draft version of responses to comments. G. Prepare Final MND — CONSULTANT will provide a detailed review and evaluation of all the comments received during the public review period. CONSULTANT will prepare responses to comments. The Consultant will prepare the Final MND for review. After OC SAN has reviewed 9-28-2022 1-24 — Design SOW Page 24 of 45 the Final MND document, CONSULTANT will incorporate the necessary revisions into the document and will mail a copy to each entity that commented. OC SAN must approve all documents prior to posting or distribution. CONSULTANT will provide Sanitation District with one electronic draft version of Final MND, and two electronic copies and three paper copies of the Final MND. 1. Assume one conference call meeting with OC SAN to discuss responses to public comments and the draft Final MND. H. Preparation of Mitigation Monitoring and Reporting Program and Notice of Determination — In compliance with Public Resources Code Section 21081.6, CONSULTANT will prepare a draft Mitigation Monitoring and Reporting Program (MMRP) for review by Sanitation District. The MMRP describes the required mitigation necessary to avoid or reduce significant impacts, the responsible parties, tasks, and schedule necessary for monitoring mitigation compliance. The MMRP will be used for incorporation into the adoption of document. CONSULTANT will prepare a draft Notice of Determination (NOD) and submit to Sanitation District for review. CONSULTANT will incorporate Sanitation District comments and file the Final NOD with the State Clearinghouse and the County. OC SAN will pay California Department of Fish and Wildlife filing fee that is required to be submitted to the Orange County Clerk -Recorder when a NOD is filed for an MND. 1. CONSULTANT to review the PEIR/MMRP to determine applicable sections that can be used in the development of the MMRP for the MND. 2. CONSULTANT will provide Sanitation District with one draft version of MMRP and one Final MMRP. 3. Assume one 4-hour meeting with OC SAN staff and management to present and discuss the program. I. The CONSULTANT shall develop a checklist of all applicable construction -phase and post - construction phase monitoring and reporting requirements. J. See Exhibit 13 - Sample MMRP Log K. CONSULTANT shall also provide OC SAN a list of special equipment, specialty inspector qualifications, or sampling or testing firms that may be needed by OC SAN for enforcement of the MMRPL during construction. This information shall be included in narrative form attached to the MMRPL. 2.3.10 PERMITTING ASSISTANCE A. CONSULTANT services related to Permitting Assistance may span across Phase 2 — Preliminary Design and Phase 3 - Design. When such services are required, they will be based on the requirements of Section III — Project Schedule and the schedule constraints associated with each particular permit. The CONSULTANT shall allocate the budgeted hours between the Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. B. For all applicable Project Elements of this Scope of Work, CONSULTANT shall provide Bid Documents that ensure that the facility features and the facility performance, and construction procedures comply with all conditions of existing permits and permits required to construct this project. Construction drawings, specifications and supplemental drawings shall be prepared, as necessary, in the format required to obtain all permits. C. CONSULTANT shall assist OC SAN in obtaining permits. This assistance shall include completing application forms provided by OC SAN, preparing supporting documentation for the permit applications as required by the issuing agency, furnishing the required number of copies of all construction drawings and exhibits, and attending meetings with permitting agencies at the request of OC SAN. 9-28-2022 1-24 — Design SOW Page 25 of 45 D. With the exception of construction contractor -furnished permits, OC SAN staff will execute all applications. All permit fees will be paid directly by the OC SAN and will not be part of CONSULTANT's fee. E. CONSULTANT shall submit all supporting documentation in a timely fashion for all permits required for this project as described below. F. CONSULTANT shall meet with all agencies during Preliminary Design to present conceptual traffic control and design drawings and receive input prior to submitting for permits. G. City/County Encroachment Permits 1. City of Santa Ana 2. Orange County Flood Control District 3. The CONSULTANT shall assume ten meetings at two hours each. H. Design Phase Stormwater Pollution Prevention Plan (SWPPP) I. Stormwater Permitting 1. CONSULTANT shall determine the required stormwater permit. 2. If a SWPPP is required, CONSULTANT shall determine and specify the preliminary Risk Level and Project Type using the California State Water Resources Control Board's Storm Water Multiple Application and Report Tracking System (SMARTS) based on the R-Factor obtained from US EPA's online Rainfall Erosivity Factor Calculator for Small Construction Sites. 3. CONSULTANT shall prepare the specification for stormwater using OC SAN's respective master specification as a starting point. If a SWPPP is required, CONSULTANT shall not begin work on editing the specification until OC SAN has approved the Consultant's preliminary Risk Level and Project Type. 4. If a SWPPP is required, it is OC SAN's intent to design linear underground/overhead projects (LUP) to LUP Type 2 requirements, whenever possible, which is often the most economical approach. CONSULTANT shall coordinate with the OC SAN Project Manager and OC SAN Environmental Compliance Division and edit Stormwater Pollution Prevention Plan specifications accordingly. J. Railroad Permits 1. Crossing Permit 2. Encroachment Permit (if required) 3. Right of Entry/Temporary Use of Railroad Property (if required) 4. Assume five meetings at two hours each K. Other Permits and Required Notifications 1. Orange County Health Care Agency (monitoring wells) 2. Cal OSHA Mining and Tunneling (jack and bore) 3. HOAs 2.3.11 PROJECT MANAGEMENT A. CONSULTANT shall be responsible for managing CONSULTANT's project execution, schedule, budget, subconsultants, and coordination with other projects. The CONSULTANT shall perform the project management requirements in accordance with Exhibit 3 - Project Management Requirements with the project specific options identified below. B. Project Management Plan (PMP): 9-28-2022 1-24 — Design SOW Page 26 of 45 ❑Not required ❑x Required OPMP approval prior to beginning technical work on the project. C. Project Logs ❑x Major Decision Log ❑x Project Decision Log ❑x Action Item Log ❑x Decision Issues Log ❑x Meeting Log ❑x Risk Management Log D. Progress Report, Status of Cost Model ❑Not required ❑x Required E. Project Invoices 1. Costs for invoicing shall be grouped into the following work packages: Work Package Description Tasks 3146 Preliminary Design All Phase 2 tasks, except those listed below. 3158 Environmental Documentation Task 2.3.9 3250 CONSULTANT Services During Design Tasks 3.1, 3.2 and 3.3 3251 Design Submittal 1 Tasks 3.0 and 3.1, divided into effort by design submittal. FDS is charged against DS3. 3252 Design Submittal 2 3253 Design Submittal 3 3254 Bid Support Services Task 3.4 2.3.12 RISK MANAGEMENT A. When required below, CONSULTANT shall provide risk management in accordance with Exhibit 4 - Risk Management Requirements with the project specific options identified below. B. Risk Management: ❑Not required ❑x Required ❑x Initial Risk Workshop ❑x PDR Risk Management Workshop: four hours (held three weeks prior to draft PDR) and will be held virtually. C. Moderator 1. CONSULTANT shall provide a suitably qualified moderator to conduct the Workshops defined in Exhibit 4 - Risk Management Requirements. The moderator shall have the following attributes: 9-28-2022 1-24 — Design SOW Page 27 of 45 a. Sufficiently technically knowledgeable to understand the nature of the risks involved, but the moderator need not be a subject matter expert. b. Not extensively involved in the project to date, so that the moderator has no personal stake in the issues. CONSULTANT's Project Manager and Project Engineers for this project are not considered suitable. (1) Employed by CONSULTANT, a Subconsultant, or a specific individual. 2. The Preliminary Design Risk Management Workshop shall be planned and scheduled for a duration of four hours and will be held at OC SAN offices. 2.3.13 QUALITY CONTROL A. The CONSULTANT shall provide quality control requirements in accordance with Exhibit 6 - Quality Control Requirements. 2.4 PDR WORKSHOPS AND MEETINGS 2.4.1 GENERAL A. Workshop and meeting planning, requirements, agendas, and meeting minutes shall be in accordance with Exhibit 5 - Workshop and Meeting Requirements. 2.4.2 MANDATORY CONSULTANT TRAINING A. One -hour BlueBeam training is required for consultants. The topics will focus on the information included in Exhibit 1 - Bluebeam Designer Training for Submission and Exhibit 2 - Bluebeam Designer User Training. B. Two-hour CAD training is required to provide the consultant guidance on CAD document development. C. Two-hour PM Web training is required during the preliminary design phase. 2.4.3 PDR PRODUCTION WORKSHOPS A. Predesign Kickoff Workshop 1. A four-hour project kick-off meeting shall be held with OC SAN staff to introduce principal members of OC SAN and CONSULTANT's teams. The discussion topics shall include OC SAN responsibilities, CONSULTANT's responsibilities, invoice procedures, personnel badges, parking, site access, CONSULTANT's Scope of Work, detailed project schedule with milestones, Work Breakdown Structure requirements, and OC SAN confined space and other safety policy training. B. Design Memo Workshops 1. Design Memo Presentations — One two-hour meeting per draft design memo submitted. 2. Design Memo Validation - one one -hour meeting per draft design memo submitted. C. PDR Production Workshops shall be held during Preliminary Design to review project progress during PDR Production. The subjects to be covered in each workshop are discussed below. Each workshop shall be four hours in length. PDR Production Workshops shall be held during Preliminary Design to review the topics listed below. The list below also indicates the number of workshops to be held to cover the specific topic. Unless otherwise noted, each workshop shall be four hours in length. *Assume a two-hour site visit accompanied by a four-hour workshop. 9-28-2022 1-24 — Design SOW Page 28 of 45 PDR PRODUCTION WORKSHOPS TOPIC NUMBER OF WORKSHOPS Predesign Kickoff Workshop 1 PDR Production Workshops Alignment Alternatives 2* Hydraulic Analysis 1 Design Parameters 1 Utility Investigations and Geotechnical 1 Public Impacts 2* Implementation Plan and Sequencing Constraints 2* 2.4.4 PDR REVIEW WORKSHOPS A. CONSULTANT shall hold the following workshops to review the draft Preliminary Design Report as required in Exhibit 5 - Workshop and Meeting Requirements: 1. Draft PDR Presentation Workshop (assume one four-hour meeting). CONSULTANT shall review responses to OC SAN comments. 2. Draft PDR Review Workshop (assume four hours) 3. PDR Validation Workshop (assume one four-hour meeting) 2.4.5 PDR CONSTRUCTABILITY WORKSHOP A. A constructability workshop shall be held after the draft PDR submittal review to identify any fatal flaws in the design relative to constructability. Some of the subjects that shall be covered in this workshop include the following: conflicts between design disciplines, geotechnical considerations, construction sequencing, power outages, equipment shutdowns, viability of equipment relocation, safety, operational requirements, access for maintenance, size -critical equipment requirements and constraints, permitting, public nuisance issues, other local conditions, and constraints. B. This workshop shall be held at OC SAN facilities and shall generally be four hours in length. OC SAN and CONSULTANT staff shall attend this workshop. C. CONSULTANT shall be responsible for completing the following tasks relative to the workshop: 1. Prepare package for constructability review workshop participants. The package shall consist of detailed plans and specifications and other information selected by CONSULTANT. 2. Prepare presentation on the project. 3. Summarize the constructability review workshop comments and action taken on each comment in a memorandum. 4. All comments and recommendations of the workshop shall be incorporated into Implementation Plan Design Memo and the Bid Documents. 2.4.6 TECHNICAL PROGRESS MEETINGS A. Technical Progress Meetings shall be held every four weeks to review various issues with OC SAN's project team. A total of fourteen virtual meetings meeting shall be held during Preliminary Design Phase. The CONSULTANT shall coordinate with the OC SAN Project 9-28-2022 1-24 — Design SOW Page 29 of 45 Manager to determine what topics will be covered in what meetings, and what OC SAN and CONSULTANT team members are required for each. 2.4.7 FOCUSED MEETINGS A. Focused meetings shall be held throughout preliminary design to discuss specific issues in detail and generate comments and direction from OC SAN staff. The following tentative list of topics may be covered in these meetings: 1. Site survey 2. Site meetings (traffic, site walk, public outreach, cleaning, etc.). 3. Site utility coordination 4. Geotechnical report 5. Quality control plan 6. OC SAN Safety Standards, confined space, and other safety requirements 7. City requirements 8. Survey and geotechnical requirements 9. Potholing 10. Utilities and utility tie-ins 11. Public Outreach 12. CEQA 13. Bypass Pumping (several meetings as necessary) 14. Construction sequencing 15. Safety 16. Special activities (flow monitoring, condition assessment, and direct connections) 17. Coordination with other projects B. Meeting lengths shall be as required to cover the topic in question. Depending on subject matter and attendees, one meeting may cover multiple subjects. CONSULTANT shall determine how many meetings will be needed to cover these topics. CONSULTANT may suggest additional topics as necessary. Supplementary meetings may be scheduled with OC SAN staff, as necessary to allow coordination between CONSULTANT and OC SAN staff. C. Assume twelve two-hour focused meetings and five in -person four-hour meetings (site visits) during preliminary design. 2.4.8 COORDINATION WITH OTHER PROJECTS MEETINGS A. The project shall be a complete and fully functional facility that is integrated with existing facilities and coordinated with other construction projects. CONSULTANT shall coordinate potential conflicts with the following adjacent projects and participate in the number of meetings indicated in the following table: PROJECT COORDINATION MEETINGS PROJECT PROJECT DESCRIPTION COORDINATION MEETINGS 1-23 Santa Ana Trunk Rehabilitation 1 meeting @ 2 hours City's projects Ongoing city's projects 3 meetings @ 2 hours each 9-28-2022 1-24 — Design SOW Page 30 of 45 STORMWATER COMPLIANCE MEETING B. A formal one -hour meeting shall be held with OC SAN's stormwater compliance staff to review the project scope and identify all issues during and after construction affecting compliance with stormwater regulatory requirements and OC SAN's policies and practices. 3. PHASE 3 -DESIGN 3.0 BID DOCUMENTS 3.0.1 GENERAL A. CONSULTANT shall provide engineering services to prepare biddable plans, technical specifications, and other Bid Documents as required based on the design concepts and criteria developed during Phase 2 - Preliminary Design. In this Scope of Work, construction documents include specifications; drawings; paving and striping plans, traffic control plans, and bypassing plans. 3.0.2 ENGINEERING DESIGN GUIDELINE UPDATES A. All changes in OC SAN's Engineering Standards, OC SAN's Design Guidelines, and/or changes in design concepts and facility layouts as a result of OC SAN comments that may occur up to transmittal of OC SAN comments on Design Submittal 2, shall be incorporated into the Design by CONSULTANT with no increase in CONSULTANT's Not -to -Exceed upper limit on fees. 3.0.3 GENERAL REQUIREMENTS AND ADDITIONAL GENERAL REQUIREMENTS A. The following are the minimum Additional GRs topics required for this project: ❑x Summary of Work ❑x Work Sequence ❑x Work Restrictions for Collections ❑x Permits ❑x Environmental Restrictions and Controls ❑x Measurement and Payment (includes Mobilization/Demobilization) X❑Contractors Construction Schedule and Reports MTraffic Control OContractor and Engineer's Field Offices ❑Seismic Design Criteria (for those restraints, supports, etc. to be design by the Contractor) OShipping, Storage and Handling OProject Control Management System (PMWeb construction management software) ❑Equipment Service Manuals ❑Equipment and Instrument Database (EID) ❑Commissioning ❑Training of OC SAN Personnel ❑Hazardous Materials Mitigation and Controls ❑Mold Remediation and Controls 3.0.4 DESIGN SUBMITTALS A. The CONSULTANT shall produce the following design submittals as indicated below in accordance with Exhibit 2 - Design Requirements. If a design submittal is eliminated, then the design submittal shall include the requirements associated with the required design submittal along with the requirements associated with the previous unchecked design submittals. ®Design Submittal 1 9-28-2022 1-24 — Design SOW Page 31 of 45 ❑x Design Submittal 2 ODesign Submittal 3 OFinal Design Submittal OFinal Technical Plans and Specifications B. Continuing Work After Design Submittal Submission ❑CONSULTANT is expected to continue design work on the project while OC SAN staff reviews Design Submittal 1 and Design Submittal 2. For Design Submittal 3, CONSULTANT shall stop all design work until receipt of OC SAN comments on that submittal. OCONSULTANT is expected to stop design work on the project until OC SAN staff completes the review of each Design Submittal. 3.0.5 CONSTRUCTION SUBMITTAL ITEMS LIST ❑OC SAN will develop the Construction Submittal Items List in accordance with Exhibit 2 - Design Requirements. ❑x CONSULTANT shall develop the Construction Submittal Items List in accordance with Exhibit 2 - Design Requirements. 3.0.6 TEMPORARY FACILITIES DURING CONTRUCTION ❑Temporary facilities and bypass pumping are not required. ❑Temporary facilities and bypassing during construction are required, as described under the "Temporary Facilities During Construction" paragraph under the Project Elements and shall be described in words on the drawings and technical specifications. ❑x Detailed plans and work sequence for temporary facilities and bypassing during construction, as described under the "Temporary Facilities During Construction" paragraph under the Project Elements. 3.1 DESIGN SUPPORT DOCUMENTATION 3.1.1 DESIGN SUBMITTAL SUPPORT DOCUMENTATION A. The CONSULTANT shall provide a Design Submittal Support Documentation in accordance Exhibit 2 - Design Requirements. B. Design Information 1. CONSULTANT shall include the following material with each Design Submittal: a. CONSULTANT shall maintain the Project Logs specified under Phase 2 Project Management through Phase 3. Current copies of all logs shall be included with each Design Submittal. b. Written response log to OC SAN comments on the previous submittal. c. CEQA and Regulatory Compliance Matrix. This matrix shall list each applicable CEQA mitigation requirement and all known permit requirements with the corresponding description of how each requirement is to be satisfied. Measures to satisfy requirements might be in the GRs, Additional GRs, particular specification requirements, or actions taken separately from the construction contract. d. Calculations e. Draft or final Geotechnical Reports not submitted in the previous submittal and those revised since the previous submittal. f. Proposed list of suppliers to be named in the specifications for major equipment g. Draft or final Field Findings Reports not submitted in the previous submittal and those revised since the previous submittal. 9-28-2022 1-24 — Design SOW Page 32 of 45 h. Equipment catalog cuts and vendor quotations. i. All memos that may have been prepared since the previous submittal was delivered. C. Facility Operation and Maintenance NNot required. ❑Update operating philosophies ❑Update estimates of Operation and Maintenance staffing requirements D. Electrical Deign Documentation NElectrical design documentation not required. ❑Updated Electrical Load Criticality Table ❑Electrical Analysis Report ❑Load list for all equipment ❑Equipment sizing from three manufacturers for motor control centers, switchgear, transformers, and power panels ❑Lighting calculations ❑Standby generator sizing calculations ❑Duct bank cable pulling tension, derating, and cable tray fill calculations E. Power System Studies DETAP not required. El Plant ETAP model for the project performed by OC SAN. ❑Plant ETAP model for the project performed by CONSULTANT. ❑Electrical Systems Analysis Report performed by CONSULTANT. 3.1.2 CONSTRUCTION COST ESTIMATE A. The CONSULTANT shall provide a cost estimate for the associated design submittal indicated below in accordance with Exhibit 2 - Design Requirements. NDesign Submittal 1 NDesign Submittal 2 NDesign Submittal 3 NFinal Design Submittal 3.1.3 CONSTRUCTION SCHEDULE A. The CONSULTANT shall provide a Preliminary Construction Schedule for the associated design submittal indicated below in accordance with Exhibit 2 - Design Requirements. El Construction Schedule is not Required ODesign Submittal 1 NDesign Submittal 2 NDesign Submittal 3 NFinal Design Submittal 3.1.4 PROCUREMENT ALTERNATIVES A. The CONSULTANT shall recommend the appropriate procurement alternatives as described in Exhibit 2 - Design Requirements. OProcurement alternatives not required ❑Procurement alternatives required 9-28-2022 1-24 — Design SOW Page 33 of 45 3.2 DESIGN ACTIVITIES The following services shall be provided by the CONSULTANT or an appropriately qualified subconsultant. In any case, the CONSULTANT shall be responsible for managing all subconsultants, including reviewing their work products prior to submission to OC SAN. 3.2.1 EASEMENTS, PROPERTY BOUNDARIES AND WORK AREA LIMITS A. CONSULTANT services related to Easements, Property Boundaries and Work Area Limits on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.2 TOPOGRAPHIC SURVEY A. CONSULTANT services related to Topographic Survey on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.3 GEOTECHNICAL BASELINE REPORT 1. CONSULTANT shall prepare a Geotechnical Baseline Report (GBR). The GBR shall be prepared by the prime CONSULTANT, rather than by the Geotechnical Subconsultant that prepared the Geotechnical Data Report. 2. The Geotechnical Baseline Report (GBR) shall conform to the most recent issue of the American Society of Civil Engineers (ASCE) "Geotechnical Baseline Reports of Underground Construction: Guidelines and Practices". 3. The GBR shall be site specific and shall include a narrative of all known soil conditions and subsurface expected constraints. The GBR shall establish quantitative thresholds and shall make specific recommendations to the Contractor regarding actions to be taken by the Contractor during construction, such as dewatering, removal of boulders by size, all other excavation and backfill stages, etc. Thresholds expressed as ranges of values will not be acceptable to OC SAN (i.e., 100-200 gpm, or 5-10 CY). All thresholds shall be expressed in the form of one number (i.e., 150 gpm, or 7 CY). 4. The GBR will be used during construction to enforce the Differing Site Condition clause included in the construction Contract Agreement. 5. The draft GBR shall be submitted to OC SAN staff for review and comments along with the DS2 submittal package. The final GBR incorporating OC SAN comments shall be submitted with the DS3 submittal package. 3.2.4 UTILITY INVESTIGATION A. CONSULTANT services related to Utility Investigation on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. B. Final Design Submittal Utility Coordination Reviews 1. During DS3 submittal review, the CONSULTANT shall meet with outside agencies to verify any changes made by agency during final design period and compare them with the Contract Drawings. CONSULTANT shall follow through with due diligence on utilities that do not participate in the USA program, unknown owner of a facility and/or abandoned utilities. 2. During DS3 submittal review, an on -site inspection shall be made in the project area. During the on -site inspection, a senior -level CONSULTANT representative shall walk the site accompanied by OC SAN's Project Engineer and Supervising Inspector. The CONSULTANT's representative shall be experienced in the location and identification of 9-28-2022 1-24 — Design SOW Page 34 of 45 utilities in the field. During the on -site inspection the CONSULTANT shall document all visible features that indicate utilities within the project area and compare them with the Contract Drawings. 3.2.5 NOISE/ODOR SERVICES A. CONSULTANT shall secure the services of a Subconsultant to review and provide comments to the final design specifications to mitigate noise. 3.2.6 TRAFFIC CONTROL SERVICES A. CONSULTANT shall determine traffic control requirements and prepare plans and specifications for all construction activities performed within or adjacent to the public ROW. The traffic control plans shall be approved by the AHJ by FDS. Additionally, the Traffic Control designer shall attend City and OC SAN Submittal review meetings, workshops, validation meetings and focus meetings, as needed. 3.2.7 SPECIALTY SERVICE A. CONSULTANT services related to Alignment Study for 12 direct connections on the project are specified in Phase 2 — Preliminary Design and those services shall support Phase 3 — Design as required. CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.8 ENVIRONMENTAL DOCUMENTATION A. CONSULTANT services related to Environmental Documentation on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 - Design. The CONSULTANT shall allocate the budgeted hours between the Environmental Documentation services in Phase 2 and Phase 3 based on when these services will be required. 3.2.9 PERMITTING ASSISTANCE A. CONSULTANT services related to Permitting Assistance on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 - Design. CONSULTANT shall allocate the budgeted hours between the Permitting Assistance services in Phase 2 and Phase 3 based on when these services will be required. 3.2.10 PROJECT MANAGEMENT A. CONSULTANT shall be responsible for managing CONSULTANT's project execution, schedule, budget, subconsultants, and coordination with other projects. CONSULTANT services related to Project Management on the project are specified in Phase 2 — Preliminary Design and those services shall continue during Phase 3 — Design as required. CONSULTANT shall allocate the budgeted hours between Phase 2 and Phase 3 based on when these services will be required. 3.2.11 RISK MANAGEMENT A. CONSULTANT shall provide risk management in accordance with Exhibit 4 - Risk Management Requirements. Moderator shall be as specified for Phase 2 — Preliminary Design. B. Risk Management: ❑Not required ❑x Required ❑x DS1 Risk Workshops: 4 hours (held during OC SAN's review of DS1 at OC SAN) ❑x DS2 Risk Workshops: 4 hours (held during OC SAN's review of DS2 at OC SAN) ❑x DS3 Risk Workshop: 4 hours (held during OC SAN's review of DS3 at OC SAN) 3.2.12 QUALITY CONTROL A. The CONSULTANT shall provide Quality Control requirements in accordance with Exhibit 6 - Quality Control Requirements. 9-28-2022 1-24 — Design SOW Page 35 of 45 ❑x Independent Multi -Discipline Design Workshop is not required. El Independent Multi -Discipline Design Workshop is required. (minimum duration of [4] days) 3.3 DESIGN WORKSHOPS AND MEETINGS 3.3.1 GENERAL A. Workshop and meeting planning, requirements, agendas, and meeting minutes shall be in accordance with Exhibit 5 - Workshop and Meeting Requirements. 3.3.2 DESIGN PHASE WORKSHOPS A. The focus of workshops is to review project progress to date and the technical decisions that have been made in focused meetings. CONSULTANT shall conduct the workshops listed below in Phase 3 — Design. The CONSULTANT shall allow the following time for each workshop: DESIGN PHASE WORKSHOPS WORKSHOP TYPE DURATION Design Kickoff Workshop 2 hours Design Review Meetings 4 hours per discipline Design Validation Meeting 8 hours B. The Design Review Meetings shall include the following topics, as applicable to the project: 1. Civil 2. Construction 3. Public Impact 4. Traffic Control C. A single workshop shall be provided for the Design Review Meetings. D. During final design, design review and validation workshops shall be held after each design submittal, except FDS. 3.3.3 PRE-DS3 CONSTRUCTABILITY WORKSHOP A. A constructability workshop shall be held prior to the DS3 submittal and shall be a three-day workshop. The constructability review is intended to provide OC SAN with an objective third - party review of the Bid Documents for effectiveness in communicating information to prospective bidders. The review shall determine if the Bid Documents have sufficient information needed to bid and construct the project and avoid misunderstandings and misinterpretations that may lead to conflict, confusion or claims during construction. This review is not a comprehensive plan check, a dimensional check, or a value engineering assignment. Further, it is recognized that comments may only be given on the level of detail provided at this level of design. B. Constructability review participants shall include highly experienced individuals from construction companies, OC SAN construction management staff and CONSULTANT construction management staff. Specialty Consultants and discipline engineers may also be included. C. Each constructability review participant shall receive a package at least two weeks in advance. The package shall include plans and specifications, general conditions, the CPM schedule, the construction cost estimate, permits, and other pertinent information. D. The constructability review shall be held on -site. E. Day 1 shall start with a site visit, for the reviewers to acquaint themselves with the site conditions. After the site visit, the CONSULTANT shall make a short presentation, followed by a question -and -answer period. This is anticipated to take about 1/2 day. The second half of Day 1, Day 2, and the first half of day three shall be individual workdays for the Constructability Review Team. The CONSULTANT shall not attend, although one designated individual from the 9-28-2022 1-24 — Design SOW Page 36 of 45 CONSULTANT's Design Team shall remain to answers questions and gather additional information that the constructability review team might need. F. On the afternoon of Day 3, the CONSULTANT shall return and listen to comments from the Constructability Review Team. A designated individual shall record the comments, and take notes from the workshop, to document the process. G. Topics the Constructability Review Team must consider shall include: 1. Project consistency, discrepancies, and constructability issues 2. Contradictions, bid package strategies, and biddability issues 3. Size critical equipment requirements and constraints 4. Utility company requirements 5. Construction methods and mitigating impacts 6. Access for maintenance 7. Access to make proper connections 8. User -friendliness and safety 9. Coordination with other projects 10. Public nuisance issues 11. Risk sharing 12. Construction sequencing and schedule, materials storage, and work zone accessibility 13. Clarity of the scope of work, and interface activities 14. Impacts on existing operation 15. Access 16. Cost control 17. Partnering with contractor 18. Other local conditions and constraints H. The Constructability Review Team shall provide a list of comments and the CONSULTANT shall respond to each comment, selecting those comments to be included in the final plans and specifications. I. To facilitate the Constructability Review Workshop, CONSULTANT shall complete the following tasks: 1. Prepare package for constructability review participants. 2. Prepare presentation on the project for the Constructability Review Team. 3. Meet with Constructability Review Team to receive comments. 4. Provide listing of constructability review comments and action taken on each comment. (The summary report of constructability review comments shall be prepared by the Constructability Review Team.) J. All comments and recommendations of the workshop shall be incorporated into the Bid Documents at no additional cost to OC SAN. 3.3.4 DESIGN PHASE MEETINGS A. Technical Progress Meetings 9-28-2022 1-24 — Design SOW Page 37 of 45 1. Technical Progress Meetings shall be held every four weeks for 2 hours to review various issues with OC SAN's project team. A total of thirty meetings for 2 hours shall be held during Final Design Phase. The CONSULTANT shall coordinate with the OC SAN Project Manager to determine what topics will be covered in what meetings, and what OC SAN and CONSULTANT team members are required for each. B. Focused Meetings 1. Focused meetings shall be held throughout preliminary design to discuss specific issues in detail and generate comments and direction from OC SAN staff. The following tentative list of topics may be covered in these meetings: a. Site survey b. Site meetings (traffic, site walk, public outreach, cleaning, etc.). c. Site utility coordination d. Geotechnical report e. Quality control plan f. Permits g. Bypassing (several meetings as necessary) h. Confined space and other safety requirements i. Hydraulics and Hydraulic Modeling j. Landscaping plan k. Survey and geotechnical requirements I. Potholing m. Utilities and utility tie-ins n. Construction sequencing o. Special studies (including noise and flow monitoring) p. Coordination with other projects q. Additional meetings as necessary 2. Each meeting shall generally be two to four hours in length. CONSULTANT may suggest additional topics and meetings as necessary. Supplementary meetings may be scheduled with OC SAN staff, as necessary to allow coordination between the CONSULTANT and OC SAN staff. 3. Assume twelve two hour focused meetings and seven four-hour site meetings during Final Design. 3.3.5 CONSULTANT OFFICE TECHNICAL MEETINGS (COTMS) A. OC SAN has found it mutually beneficial to visit the CONSULTANT offices from time to time to observe the detailed design in process, answer detailed technical questions, and establish lines of communications with CONSULTANT staff. During the Design Phase, CONSULTANT shall arrange for OC SAN staff to meet in CONSULTANT's work center and audit "over the shoulder" design reviews with CONSULTANT's staff. The reviews will be monitored by a member of CONSULTANT's Management Team. Signification decisions will be reported to Consultants Project Manager and OC SAN's Project Manager and logged into the Decision Log. Action items will be identified. B. The CONSULTANT shall schedule, at a minimum, the following CONSULTANT Office Technical Meetings (COTMs): 9-28-2022 1-24 — Design SOW Page 38 of 45 1. Two four-hour visits to review the CONSULTANT Implementation of QA, including CAD standards. 2. One four-hour visit to review the CONSULTANT and Utility Research Subconsultant utility base -map development and QA procedures. 3. One two-hour follow up visit for the above. C. The CONSULTANT shall schedule each of the above COTMs and shall coordinate with OC SAN's Project Manager to be sure the correct personnel participate in the meetings. The CONSULTANT may propose additional, eliminate, or combine COTMs as needed to support the detailed design. D. OC SAN may also request additional "over the shoulder" design review meetings to audit the design in other areas not listed above. 3.3.6 COORDINATION WITH OTHER PROJECTS MEETINGS A. The project shall be a complete and fully functional facility that is integrated with existing facilities and coordinated with other construction projects. CONSULTANT shall coordinate potential conflicts with the following adjacent projects and participate in the number of meetings indicated in the following table: PROJECT COORDINATION MEETINGS PROJECT PROJECT DESCRIPTION COORDINATION MEETINGS 1-23 Santa Ana Trunk Sewer Rehab 2 meetings @ 1 hour City's projects Ongoing and planned projects 2 meetings @ 2 hours SAFETY AND RISK MEETING B. One 2-hour meeting with OC SAN Safety and Risk Management personnel between DS2 and DS3 to review the plans and specifications in accordance with OC SAN safety policies and OC SAN Risk Management goals. 3.3.7 CONSTRUCTION SUBMITTAL ITEMS LIST MEETING A. Two two-hour meetings with OC SAN between DS2 and DS3 to review the CONSULTANT's approach to developing the project Construction Submittal Items List using the CONSULTANT - provided specifications and discuss the grouping of submittals. One two-hour meeting with OC SAN between DS3 and FDS to review the Construction Submittal Items List. 3.3.8 STORMWATER COMPLIANCE MEETING A. A formal meeting two-hour meeting shall be held with OC SAN's stormwater compliance staff to review the project scope and identify all issues during and after construction affecting compliance with stormwater regulatory requirements and OC SAN's policies and practices. 3.4 BID PHASE SUPPORT SERVICES 3.4.1 BID PHASE SUPPORT SERVICES A. CONSULTANT shall provide the following bid period services: 1. Participate in the pre -bid meeting. 2. Prepare project drawing set and project specification addenda to provide clarification and resolve errors and omissions identified prior to bid opening. 3.4.2 BID EVALUATION ASSISTANCE 9-28-2022 1-24 — Design SOW Page 39 of 45 A. Participate in the evaluation of the submitted bids, furnish consultation and advice to OC SAN staff, and assist with all the related equipment, cost, and other analyses as required to finalize the award decision. 3.4.3 CONFORMED DOCUMENT PREPARATION A. Within four weeks of the bid date, prepare conformed documents set (drawings, databases, specifications, and other required materials) that incorporates the addenda. See Engineering Design Guidelines, Chapter 01, Design Guidelines — General Requirements, Section 01.4 "Preparation of Project Deliverables" for requirements as modified in Section V of this Scope of Work, "Project -Specific Deviations from OC SAN Design Guidelines" and the requirements of the CAD Manual). 4. PHASE 4 - CONSTRUCTION AND INSTALLATION SERVICES Not in this Scope of Work. 5. PHASE 5 - COMMISSIONING SERVICES Not in this Scope of Work. 6. PHASE 6 - CLOSE OUT Not in this Scope of Work. 7. GENERAL REQUIREMENTS 7.0 GENERAL 7.0.1 OC SAN ENGINEERING DESIGN GUIDELINES AND STRATEGIC PLAN A. CONSULTANT shall refer to and adhere to the requirements of OC SAN Safety Standards, OC SAN Engineering Design Guidelines, any deviations to the Engineering Design Guidelines listed below, and other OC SAN's Design Standards referenced therein. Exhibit 16 - Spec Review using Microsoft Word and Teams. B. Exhibit 19 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.00 SAN.com/about-us/transparency/document-central/-folder-917 is a complete set of the OC SAN Safety Standards and OC SAN Design Standards, the latest edition at the time of the design proposal stage. C. The Engineering Guidelines define what plant design concepts/tools/methods and project management requirements shall be adhered to and in what manner they shall be used/provided by Consultants, e.g., requirements regarding design concepts, submittals, documentation details, use of OC SAN Master Specifications, and other related OC SAN Standards, etc. D. Refer also to Section "CONSULTANT's Responsibilities" in OC SAN Engineering Design Guidelines Chapter 01. Refer to "Master Specifications Instructions for Use" that mandates rules and conventions to be used in all OC SAN project specifications. E. The project Scope of Work defines whether or not each specific deliverable described in the Guidelines shall be part of the project and when each task shall take place. F. The project Scope of Work also includes requirements that supplement and/or modify the Guidelines requirements for this project. G. The project Scope of Work and OC SAN Engineering Design Guidelines impact CONSULTANT's project cost. H. Except as specified in this Scope of Work, design of all facilities shall conform to the recommendations of the currently approved Master Plan for OC SAN facilities. The project shall 9-28-2022 1-24 — Design SOW Page 40 of 45 also incorporate all applicable mitigation measures included in associated environmental documents and site -specific local requirements. I. In addition, OC SAN will require the CONSULTANT to follow subsequent revisions of OC SAN Safety Standards, OC SAN Engineering Design Guidelines, and other OC SAN Design Standards up to transmittal by OC SAN of comments on Design Submittal 2, shall be incorporated into the Design by CONSULTANT with no increase in CONSULTANT's Not -to - Exceed upper limit on fees. J. OC SAN may update OC SAN's Master Specifications and/or add new OC SAN Master Specifications up to transmittal by OC SAN of comments on Design Submittal 2. The CONSULTANT shall utilize the new and/or modified Master Specifications for the DS3 submittal. K. The CONSULTANT shall not begin editing the project specifications until the project team meets with OC SAN's Design Standards Custodian to discuss and receive comments regarding the CONSULTANT's proposed list of project specifications. This meeting will be used to determine which specifications are to use OC SAN's master specifications, and where other sources will be utilized. 7.0.2 PROJECT PHASES AND TASKS A. Project tasks and deliverables shall include the requirements described in this Scope of Work. CONSULTANT shall also refer to Appendix A of OC SAN Engineering Design Guidelines for the level of detail requirements for individual deliverables in each Phase of the project not covered in the Scope of Work. 7.0.3 PMWEB PROCEDURES A. This Agreement shall utilize PMWeb as the Project Control Management System (PCMS) for overall management of the Agreement. All PCMS related documents requiring formal signatures shall be digital, and all copies digitally distributed. The PCMS conforms to the requirements set forth in California Government Code section 16.5 regarding digital signatures; therefore, digital signatures are in full force and effect and are legally the same as a hand-written signature. At least one PCMS account shall have the authority to approve Amendments. B. OC SAN shall maintain the PCMS and serve as the administrator for the duration of this Agreement. OC SAN will provide the CONSULTANT with user access for approved personnel as needed for the duration of the Agreement. OC SAN shall control access to the PCMS by assigning user profiles and login credentials. Notify OC SAN of any changes to personnel. Access modifications shall be coordinated as needed throughout the Agreement. Do not to share PCMS account passwords with anyone inside or outside of the company. C. Routine maintenance of the PCMS system may be required during the Agreement. Access to the PCMS system may be restricted or unavailable at these times and will be scheduled outside of typical working hours whenever possible. D. The PCMS is a web -based environment and is therefore subject to the inherent speed and connectivity problems of the Internet. The CONSULTANT is responsible for its own connectivity to the Internet. PCMS response time is dependent on the CONSULTANT's equipment, including processor speed, Internet access speed, Internet traffic, etc. E. OC SAN will not be liable for any delays associated with the utilization of the PCMS including, but not limited to slow response time, down time periods, connectivity problems, or loss of information. F. The OC SAN will provide a one-time free training session of up to two (2) hours to train CONSULTANT's designated staff on general system requirements, procedures, and methods G. Automated system notifications generated via PCMS (e.g., in -system notices, system generated email, or email with attachment) shall constitute a formal written notification in compliance with the PDSA. 9-28-2022 1-24 — Design SOW Page 41 of 45 7.0.4 CONSTRUCTION SEQUENCING AND CONSTRAINTS A. CONSULTANT shall develop with OC SAN staff and include in the Bid Documents detailed requirements for construction sequencing and constraints. These shall ensure safe and reliable operation and maintenance of OC SAN facilities. The facilities must be kept on-line and fully operational with minimal interruptions throughout construction. 7.0.5 WORKING HOURS A. Meetings with OC SAN staff shall be scheduled from Monday through Thursday between the hours of 8:00 AM and 4:00 PM. Any CONSULTANT staff working on -site shall conform to OC SAN work schedules. CONSULTANT shall refer to the Engineering Design Guidelines, Chapter 01, Section 01.3.5 "CONSULTANT Inspection of Treatment Facilities" for further requirements. 7.0.6 STANDARD DRAWINGS AND TYPICAL DETAILS A. All the details used in the project (OC SAN's Standard Drawings and CONSULTANT - developed typical details) shall be shown on the Plans. 7.0.7 SOFTWARE A. The CONSULTANT is expected to develop and provide the deliverables using the standard software currently approved for use by OC SAN. The standard OC SAN software includes, but is not limited to, the following: 1. Windows Professional 2. Esri software (fGDB, pGDB or shapefile formats) 3. Microsoft Internet Explorer 4. Autodesk software (AutoCAD, AutoCAD Map3D or compatible dwg file format) 5. Microsoft Office, including MS Teams and OneNote 6. PM Web 7. Maximo 8. Bluebeam Revu eXtreme 9. Primavera P6 for scheduling 10. Innovyze ICM Hydraulic Model 11. Database software as defined elsewhere in the project Scope of Work B. Any software that the CONSULTANT needs to comply with these standards shall be purchased and maintained by the CONSULTANT at no additional cost to OC SAN. In the event OC SAN provides the CONSULTANT with access to OC SAN software and hardware at an OC SAN facility in order to facilitate performance of their work, all software shall remain the property of OC SAN. Only software licensed to OC SAN shall be installed on OC SAN equipment. In addition, only OC SAN IT Department staff will perform the installation of this software. 7.0.8 SUBMITTAL REVIEW USING BLUEBEAM A. OC SAN has standardized on the use of Bluebeam Revu for reviewing and providing comments to PDF files. PDF files will be hosted in a Bluebeam cloud -based studio session for review. See Exhibit 15 - Bluebeam Designer User Training for a detailed explanation on how Bluebeam will be used to provide, validate, and close submittal review comments. B. Prior to submitting electronic PDF files, format them as indicated in Exhibit 14 - Bluebeam Designer Training for Submission and "OC SAN CAD Standards Manual" prior to submission. C. A one -hour training session on the use of Bluebeam and custom status menu will be provided by OC SAN. All Consultant team members responsible for quality control and reconciliation of submittal comments shall attend. 9-28-2022 1-24 — Design SOW Page 42 of 45 7.0.9 WORD TRACK CHANGES A. Specifications documents and other MS -Word based deliverables will be hosted in OC SAN Teams environment for review. The guidelines for reviewing and commenting on MS -Word files, including Specifications reviews, can be found in Exhibit 16 - Spec Review using Microsoft Word and Teams. 7.0.10 GIS SUBMITTALS A. Consultant shall provide the following GIS deliverables propagated from approved design submittals after the design submittal is accepted. These GIS submittals will not be reviewed or presented by Consultant. The purpose is to provide project specific GIS layers that could be used to visualize interproject dependencies and conflicts. 1. Electronic Submittal a. Kmz files for use with Google Earth 2. Final PDR a. Single project boundary (Polygon) (1) Boundary to encompass all new facilities and existing to be modified including: • Buildings\Structures • Tunnels • Utilities • Pavement • Street boundary (ROW to ROW) of possible alignment b. Structures (Polygon) • New structure outline • Additions to existing structures • Structure label 3. DS1 a. Project boundary - updated from PDR b. Structures - updated from PDR c. Utilities (Polyline) (1) Utility alignment d. Manholes (Point) e. Excavation of pits (Polygon) (1) Pits that will stay open for extended duration (2) Tunnel -jacking and receiving (3) All pits should be labeled 4. DS2, DS3, and FDS a. Project boundary - updated from previous DS b. Structures - updated from previous DS c. Utilities - updated from previous DS d. Manholes - updated from previous DS e. Excavation of pits - updated from previous DS 9-28-2022 1-24 — Design SOW Page 43 of 45 f. Critical (as defined by Dig Alert) utility crossings (Point) (1) Crossing of Dig Alert critical utilities (2) Critical utility label • Natural gas • Fuel pipeline • 12 kV Electrical g. Asphalt (Polygon) (1) Asphalt to be replaced 8. PROJECT -SPECIFIC DEVIATIONS FROM OC SAN DESIGN GUIDELINES (NOT USED) 9. STAFF ASSISTANCE OC SAN staff member or designee assigned to work with CONSULTANT on the design of this project is Victoria Pilko at (714) 454-4192, e-mail to: vpilko@ocsan.gov. 10. EXHIBITS Exhibit 1 - Preliminary Design Report Requirements Exhibit 2 - Design Requirements Exhibit 3 - Project Management Requirements Exhibit 4 - Risk Management Requirements Exhibit 5 - Workshop and Meeting Requirements Exhibit 6 - Quality Control Requirements Exhibit 7 - Design Submittal Requirements Matrix Exhibit 8 - Project Schedule Calculation Exhibit 9 - Deliverables Quantities Exhibit 10 - Sample Construction Cost Estimate Format Exhibit 11 - Sample Full Project Safety Review Plan Exhibit 12 - Sample Risk Management Check List Exhibit 13 - Sample MMRP Log Exhibit 14 - Bluebeam Designer Training for Submission Exhibit 15 - Bluebeam Designer User Training Exhibit 16 - Spec Review using Microsoft Word and Teams Exhibit 17 - OC SAN Engineering Design Guidelines and Standards — Available online at https://www.00 SAN.com/about-us/transparency/document-central/-folder- 917 Exhibit 18 — Project 1-24 Greenville Trunk Improvements Map Exhibit 19 - Project Reference Material • SOW Exhibit 19 - 1-4 Record Drawings 9-28-2022 1-24 — Design SOW Page 44 of 45 VP:MK:tk 9-28-2022 • SOW Exhibit 19 — Warner Siphon • SOW Exhibit 19 — West Ditch (Garden Channel - Myrtle St) Siphon • SOW Exhibit 19 - CCTV Pipeline inspection reports • SOW Exhibit 19 - PS15-08 OC SAN Master Plan • SOW Exhibit 19 - Greenville Trunk Connection Permits • CEQA Facilities Master Plan - See CEQA Documents I Orange County Sanitation District (ocsan.gov) 1-24 — Design SOW Page 45 of 45 EXHIBITS • Exhibits 1 — 7 and Exhibits 9 — 19 to Attachment A Scope of Work are considered reference material and were previously provided as part of the Request for Proposal. • Exhibit 8 is attached as part of the final negotiated Attachment A Scope of Work Project No. 1-24 Greenville Trunk Improvements Attachment A - Scope of Work Exhibit 8 - Project Schedule Calculation Activity / Milestone By Duration, workdays Completion Date Administrative NTP OCSD 0 11/14/2022 Submit PMP Consultant 10 11/30/2022 Review PMP OCSD 10 12/14/2022 PDR NTP / Kickoff Meeting OCSD 0 11/14/2022 Submit draft PES Report Consultant 0 11/14/2022 Review draft PES Report OCSD 0 11/14/2022 Submit final PES Report Consultant 0 11/14/2022 PDR Production NTP OCSD 0 11/14/2022 Submit draft PDR Consultant 285 1/9/2024 Review draft PDR OCSD 30 2/22/2024 Submit final PDR Consultant 40 4/18/2024 Final Design NTP OCSD 0 4/18/2024 Submit DS1 Consultant 61 7/16/2024 Review DS1 OCSD 20 8/13/2024 Submit DS2 Consultant 100 1/9/2025 Review DS2 OCSD 46 3/18/2025 Submit DS3 Consultant 100 8/7/2025 Review DS3 OCSD 30 9/19/2025 Submit FDS Consultant 43 11/20/2025 Review FDS OCSD 19 12/19/2025 Final Technical Spec & Plans Consultant 20 1/22/2026 10/6/2022 1-24 Exhibit 08 - Schedule Calculation FINAL 8:48 AM 9/27/2022 1 Santa Ana tin MY [e st Project Location: City of c Santa Ana S a Founuln vrl.Y on Ave V Ander-11 L 1 � San CellryeA�m MUlA sbrn[ � Pump Ste[!on mp Sm[fon r Plunr Na i Built in the early 1950s Ngc 2 2 9/27/2022 • Oversized Siphons ­` ,F- , J • Access Issues MEMO Warner Siphon N a IRPI!II 4 2 9/27/2022 • Upsize Greenville Trunk Sewer ■ 16,000 LF new 33-inch to 39-inch sewer • New 72 / 84-inch manholes • Address 12 Direct Connections • Connect to local sewer 5 • Five proposals received •Interviews conducted with top two firms • Brown and Caldwell selected: •Excelled in both proposal and interview •Clear Understanding of Key Challenges •Detailed implementation plan to meet project goals • Experienced Project Team AI 3 9/27/2022 Original Proposal Negotiated Total Hours 24,890 20,826 Total Fee $5,326,015 $4,730,000 Clarified scope of work and design assumptions Ensured proper scope and level of effort are appropriate for the work Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Brown and Caldwell to provide engineering services for Greenville Trunk Improvements, Project No. 1-24, for an amount not to exceed $4,730,000; and B. Approve a contingency of $473,000 (10 percent). 8 M 9/27/2022 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2571 OPERATIONS COMMITTEE Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: EDINGER PUMP STATION REPLACEMENT, PROJECT NO. 11-33 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 11. Approve a Purchase, Sale and Replacement of Easement Agreement between the Orange County Sanitation District and the Orange County Flood Control District for the Construction of Edinger Pump Station Replacement, Project No. 11-33, for an amount not to exceed $47,907. BACKGROUND Orange County Sanitation District's (OC San) Edinger Pump Station is an underground facility located within public right of way under Edinger Avenue in the City of Huntington Beach. The pump station was constructed in 1965 and must handle an estimated four million gallons per day during peak wet weather conditions. Edinger Pump Station Rehabilitation Study, Project No. PS15-02, concluded that the pump station should be replaced in a new location rather than rehabilitated in place due to the condition of the pump station, electrical and safety code deficiencies, and the difficulty of maintaining the existing pump station. Edinger Pump Station Replacement, Project No. 11-33, has been planned and budgeted as part of OC San's 20-year Capital Improvement Program to replace the pump station. RELEVANT STANDARDS • Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities • Ensure the public's money is wisely spent PROBLEM Edinger Pump Station is near the end of its useful life, does not meet current codes and safety standards, and the existing pumping capacity is not able to meet anticipated future peak wet weather flows. The existing pump station and associated electrical equipment are located underneath Edinger Avenue near the intersection of Graham Street. The current access to the pump station is through a hatch in the sidewalk. Regular maintenance of the pump station requires the closure of the Orange County Sanitation District Page 1 of 3 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2571 Agenda Date: 10/26/2022 Agenda Item No: 11. sidewalk which impacts pedestrian and bike movement; and monthly wet well cleaning requires the closure of a vehicular travel lane, shoulder, and sidewalk. Current electrical codes no longer allow the electrical equipment needed for this pump station to be installed underground, and the current location does not have space nearby to bring the electrical equipment above ground. The pump station needs to be relocated to a location that will allow an above ground building. PROPOSED SOLUTION Approve an agreement with the Orange County Flood Control District for a permanent easement that will allow for the pump station to be built to meet current electrical codes. The terms of the agreement must allow OC San to construct, operate, and maintain the pump station at this new location. The cost of this agreement has been substantiated by appraisals by both OC San and the County, including a credit for OC San relinquishing its existing easement in Edinger Avenue for the existing pump station. TIMING CONCERNS Approving the agreement concurrent with the approval of the Professional Design Services Agreement for the same project will allow the design of the new pump station to move forward with a confirmed location. RAMIFICATIONS OF NOT TAKING ACTION Without the agreement, a new pump station location would have to be obtained. A different site would be less desirable and much more expensive. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The total cost for this easement is $47,907, which includes a Net Purchase price of $32,907 and an Administration Transaction fee of $15,000. CEQA The Project is included in the Facilities Master Plan 2020 Program Environmental Impact Report (PEIR), State Clearinghouse Number 2019070998. 1;11►/_1►[a/_1wde7►R11IQ4:?-AI R]►&i This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted (Adopted Budget, Fiscal Years 2022-2023 and 2023-2024, Section 8, Page 14, Edinger Orange County Sanitation District Page 2 of 3 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2571 Agenda Date: 10/26/2022 Agenda Item No: 11. Pump Station Replacement, Project No. 11-33) and the budget is sufficient for the recommended action. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Purchase, Sale and Replacement of Easement Agreement with Orange County Flood Control District HK: jw Orange County Sanitation District Page 3 of 3 Printed on 10/18/2022 powered by LegistarTM PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT This Purchase, Sale and Replacement of Easement Agreement ("Agreement") is made and entered into this day of , 2022, which is the date of full execution of this Agreement (the "Effective Date"), by and between the: ORANGE COUNTY FLOOD CONTROL DISTRICT, a public body corporate and politic (hereinafter referred to as "District"), AND ORANGE COUNTY SANITATION DISTRICT, a public body (hereinafter referred to as "Buyer"). District and Buyer are sometimes individually referenced to herein as "Party" and collectively as "Parties." RECITALS A. District owns those certain flood control properties located in the City of Huntington Beach, California in the vicinity of the intersection of Edinger Avenue and Graham Street which serve flood control channels commonly known as Sunset Channel (District Facility No. C07) and Westminster Channel (District Facility No. C04), as depicted on the location map attached hereto as Attachment A and by this reference made a part hereof, hereinafter referred to respectively as "Sunset Channel" and "Westminster Channel." B. Buyer has existing facilities known as Edinger Avenue Gravity Sewer and Pump Station located on a portion of District's Westminster Channel (the "Old Pump Station"), which was installed pursuant to permit 1965-07665 issued by District on May 18, 1965. C. Buyer desires to rehabilitate its wastewater collection and treatment system in accordance with Buyer's Facilities Master Plan contemplated in its adopted final programmatic environmental impact report dated February 24, 2021, State Clearinghouse No. 2019070998 (collectively, the "Rehabilitation Project"). D. In connection with the Rehabilitation Project, Buyer desires to acquire a permanent easement ("Easement") over a portion of District's Sunset Channel to operate, repair and maintain new pump station facilities (collectively, the "New Pump Station"), and to replace the Old Pump Station. The form of deed for the Easement is attached hereto as Attachment B ("Easement Deed"), and by this reference made a part hereof. The New Pump Station shall be installed pursuant to plans approved by Orange County Public Works ("OCPW") and its plan check and encroachment permit process (collectively, the -1- Purchase Agreement between OCFCD and OCSD (CL 09.11.22) LEGAL02/42164808v3 "Encroachment Permit Process") as such plans are set forth in the encroachment permit issued to Buyer by OCPW (the "Encroachment Permit"). E. In connection with the Rehabilitation Project, Buyer also desires to acquire a non-exclusive temporary construction easement ("TCE") to provide Buyer with adequate temporary access to, and adequate property for, constructing the New Pump Station and the Additional Work Items, as defined below, and to access the construction area for the New Pump Station and the Additional Work Items, as described in Exhibit A and depicted in Exhibit B of the Temporary Easement Deed, attached hereto as Attachment C (the "Temporary Easement Deed") and by this reference made a part hereof. Buyer shall also provide District a fully executed quitclaim deed for the TCE ("TCE Quitclaim") substantially in the form attached hereto as Attachment D, which District shall record upon expiration of the TCE. F. Once the New Pump Station is complete, fully operational and in-service, Buyer agrees to demolish and remove the Old Pump Station improvements in accordance with plans approved via OCPW's Encroachment Permit Process and transfer its interest therein to District by means of a quitclaim deed substantially in the form provided as Attachment E, attached hereto (the "Quitclaim Deed") and by this reference made a part hereof.; G. Concurrently with the construction of the New Pump Station, Buyer agrees to construct, at its sole expense, two (2) gates, two (2) driveways, an access ramp and a turnaround area as part of the Rehabilitation Project, in accordance with the plans approved via the Encroachment Permit Process (collectively, the "Additional Work Items") in the approximate locations shown on Attachment F attached hereto and by this reference made a part hereof, to facilitate access to Sunset Channel and the New Pump Station for District's and Buyer's use. H. District is willing to sell the Easement and TCE (collectively the "Property Rights") to Buyer in order for Buyer to construct, operate and maintain its New Pump Station subject to all those existing easements of record and a reservation of District rights pursuant to the California uncodified Water Code, Act 5682, section 2, also referred to as Water Code App. sections 36-1 et seq., and access easements to the County of Orange ("County") of which the District has knowledge and has provided notice of or copies of to Buyer to the extent such copies are in the District's possession or control, and the terms and conditions as set forth in the Encroachment Permit(s) for the Rehabilitation Project and this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties hereto agree as follows: INCORPORATION OF RECITALS. The above Recitals are incorporated herein by this reference. -2- Purchase Agreement between OCFCD and OCSD �UL UY.I I.LL) LEGAL02/42164808v3 2. CONVEYANCE DOCUMENTS, PURCHASE PRICE AND DEPOSIT. 2.1 Conveyance Documents. a. Within five (5) days after the Effective Date of this Agreement, Buyer shall provide District with the Buyer -executed Easement Deed, Temporary Easement Deed, Quitclaim Deed and TCE Quitclaim, substantially in the form attached hereto as Attachments B, C, D and E. b. As soon as possible after the receipt of the items listed in subsection (a) immediately above, District shall provide Buyer a fully executed original of the District -executed Temporary Easement Deed, substantially in the form attached hereto as Attachment C, and fully executed copies of the Easement Deed, substantially in the form attached hereto as Attachment B, and acceptance and acknowledgment of the Quitclaim Deed and TCE Quitclaim substantially in the form attached hereto as Attachments D and E. C. Within five (5) business days of the date that Buyer notifies District that the New Pump Station is completed, fully operational and in-service and acknowledgement through the Encroachment Permit Process, District shall record and furnish to Buyer conformed copies of the recorded Easement Deed and the recorded TCE Quitclaim, each substantially in the form attached hereto as Attachments B and D, with recordation of the TCE Quitclaim occurring prior to the Easement Deed. d. District will record the Quitclaim Deed substantially in the form attached hereto as Attachment E as set forth in Section 5.3 below. e. The Buyer shall not allow any liens to be placed on the Property Rights or the underlying Easement area or TCE area. Upon the written request from the District, Buyer shall furnish to District post -construction as-builts and documentation that any improvements constructed by the buyer are free and clear from any Stop Notices and Mechanic's Liens. 2.2 Purchase Price. Buyer agrees to pay District the net sum of Thirty Two Thousand Nine Hundred and Seven Dollars ($32,907) (the "Net Purchase Price") which is the value of the -3- Purchase Agreement between OCFCD and OCSD �t_L V Y. r r .r.Z) LEGAL02/42164808v3 Easement and TCE with a credit for the value of the Old Pump Station permit and the Additional Work Items to be constructed by Buyer, as calculated below: New Pump Station Easement appraised value +$52,000 TCE appraised value +$ 2,000 Less value of the Old Pump Station permit to be quitclaimed -$ 1,000 Less value of the Additional Work Items-$20,093 = Net Purchase Price $32,907 2.3 Payment of Purchase Price and Deposit. Within fourteen (14) days after the full execution of this Agreement and the execution and delivery of the Temporary Easement Deed in accordance with Section 2.1 above, Buyer shall provide District with a check made payable to "Orange County Flood Control District" for the sum of the Net Purchase Price plus an administrative transaction deposit of $15,000.00 (the "Deposit" and together with the Net Purchase Price, the "Purchase Price"). The Deposit is a non-refundable transaction charge and shall not be credited to the Net Purchase Price. The Net Purchase Price shall be refundable pursuant to Section 12 below. 3. ENCROACHMENT PERMIT PROCESS. District and Buyer each acknowledge and agree that the design, specifications, dimensions, location, and plans for the New Pump Station and the Additional Work Items and the demolition and removal of the Old Pump Station shall be determined, agreed upon and finalized through the Encroachment Permit Process. As such, District and Buyer each further acknowledge and agree that the specifications, descriptions and/or depictions of the New Pump Station, the Easement, the TCE, and the Additional Work Items may change following the execution of this Agreement and in such event, the Parties agree to work together in good faith to amend this Agreement and/or the attachments hereto so that they are consistent with and allow the Parties to perform those activities contemplated by the Encroachment Permit Process. The Encroachment Permit Process is independent of this Agreement and any costs, charges and fees incurred in connection with the Encroachment Permit Process including, without limitation, any plan check costs, charges and fees shall be payable as between the Parties in accordance with the payment and reimbursement processes customarily used in connection with an application for plan check and encroachment permit from OCPW. 4. ADDITIONAL WORK ITEMS. Buyer, at Buyer's sole expense, agrees to improve, install and construct, pursuant to plans approved via the Encroachment Permit Process (the "Approved Plans"), the Additional Work Items in the approximate locations shown on Attachment F attached hereto and by this reference made a part hereof, for use by Buyer and District, and for use by others, as District deems appropriate. Following Buyer's completion of the Additional Work Items in accordance with the Approved Plans and related Encroachment Permit, District shall own 10 Purchase Agreement between OCFCD and OCSD (GL VY. 11.LL) LEGAL02/42164808v3 and be responsible, at District's sole expense, for the maintenance, repair, replacement and operation of the Additional Work Items. 5. RELEASE, EFFECTIVENESS, AND RECORDATION OF CONVEYANCE DOCUMENTS. 5.1 Within five (5) business days of the date that Buyer notifies District that the New Pump Station is completed, fully operational and in-service and acknowledgement through the Encroachment Permit Process, District shall record the Easement Deed in the Official Records of Orange County, California ("Official Records"), and shall provide Buyer with conformed copy of the recorded Easement Deed. 5.2 The Temporary Easement shall be in effect commencing upon the date that Grantee provides written notice to the Director of Orange County Public Works, or his/her designee ("OCPW Director"), of commencement of construction of the New Pump Station, and continue until the New Pump Station is completed, fully operational and in-service and acknowledgement through the Encroachment Permit Process, and District shall thereafter cause the TCE Quitclaim to be recorded in the Official Records and shall provide Buyer with a conformed copy of the recorded TCE Quitclaim as set forth in Section 2.1(c) above. 5.3 After the New Pump Station is complete, fully operational and in-service and acknowledgement through the Encroachment Permit Process, Buyer shall demolish and remove the Old Pump Station in accordance with Approved Plans and the related Encroachment Permit. Upon Buyer's completion of the demolition and removal of the Old Pump Station through the Encroachment Permit Process, Buyer shall promptly notify District of such completion and District shall thereafter cause the Quitclaim Deed to be recorded in the Official Records as part of close out of the related Encroachment Permit and shall provide Buyer with a conformed copy of the recorded Quitclaim promptly following its recordation. 5.4 Buyer shall not allow any liens to attach to the Property Rights or the underlying Easement area or TCE area directly by reason of Buyer's rights under the Easement Deed or Temporary Easement Deed. Buyer shall furnish to District post -construction as -built architectural drawings and final lien waivers. 6. AS IS. Buyer is purchasing the Property Rights and will receive access to and use of the TCE and Easement area in their existing condition, "AS -IS, WHERE -IS, WITH ALL FAULTS," subject to all existing easements and encumbrances, and physical characteristics and upon the recordation of the Easement Deed has made or has waived all inspections and investigations of the Property and its vicinity which Buyer believes are necessary to protect its own interest in, and Buyer's contemplated use of, the Property. Buyer acknowledges neither District nor any County employees, agents or representative have made any representations, warranties or agreements to or with Buyer on behalf of District as to any matters concerning the Property, access, present use thereof, the availability of utilities and/or the cost of utilities or the suitability of Buyer's intended use of the Property. Buyer's Initials -5- Purchase Agreement between OCFCD and OCSD (CL 09.11.22) LEGAL02/42164808v3 7. ACCESS EASEMENTS. Buyer is aware and consents to make accommodations for any recorded or unrecorded easements or use agreements of which District has knowledge and has provided notice of or has provided copies to Buyer to the extent that the District has such copies in its possession or control, affecting the Property and agrees to the District exercising its reserved surface, subsurface and aerial rights in, on and over the Property, including the right to grant future non-exclusive access easements in, on, and over the surface of the Property or portions thereof, to the extent that is does not interfere with Buyer's rights set forth in this Agreement, the Easement Deed and the Temporary Easement Deed. Additionally, Buyer at Buyer's expense agrees to install, pursuant to plans approved via the OCPW encroachment permit process, Additional Work Items in the approximate location shown on Attachment F attached hereto and by this reference made a part hereof, for use by Buyer, District and others, as District deems appropriate. 8. BUYER COSTS. Except as may otherwise be provided in this Agreement or the attachments hereto, Buyer shall pay all costs in connection with the purchase and sale of the Easement and the TCE, the Quitclaim Deed, and the construction, demolition and removal activities described herein. Such costs may include, but shall not be limited to, the Purchase Price, title insurance, documentary transfer tax, possessory interest tax bills received by Buyer, recording fees, if any, preliminary change of ownership fees, if any, and permits and licenses as set forth below. Buyer shall also promptly, at its sole cost and expense, repair or replace to the condition existing immediately prior to damage or destruction, any District or County facilities, equipment or improvements located on the Property that are damaged or destroyed by Buyer directed, conducted or sponsored activities under this Agreement, except to the extent caused by willful misconduct or negligence of District and/or County, their elected and appointed official, officers, agents, employees, contractors and/or subcontractors. If Buyer fails to perform any such repair or restoration within thirty (30) days following written notice to the Buyer, or as such repair or restoration period may be extended in writing by District, District may make the necessary repair or restoration and the reasonable costs thereof, including but not limited to the cost of labor, materials, and equipment and a fifteen percent (15%) administration fee of such costs, shall be paid by Buyer within thirty (30) days of Buyer's receipt of an invoice from District accompanied by written evidence of the costs proposed to be paid by Buyer. A Party's election to self -perform corrective work under this provision shall not bar that Party from availing itself of other remedies available under law, equity or contract, including other remedies made available by this Agreement. 9. PERMITS AND LICENSES. Buyer shall be required, at Buyer's sole cost and expense, to obtain and always maintain compliance with any and all governmental and/or regulatory approvals, clearances, permits and/or licenses which may be required in connection with the purchase of the Easement and the TCE, the construction, maintenance and/or operation of the New Pump Station, the demolition and removal of the Old Pump Station, and/or the construction of the Additional Work Items (the "Permits"). No approvals or consents given by District as a Party to this Agreement, shall be deemed approval as to compliance or conformance with applicable governmental codes, laws, rules or regulations. in Purchase Agreement between OCFCD and OCSD (CL 09.11.22) LEGAL02/42164808v3 Buyer agrees to consult with District representatives throughout the application process to obtain any and all Permits and District, in its capacity as owner of the underlying property subject to the Easement and TCE, agrees to cooperate with Buyer as necessary to obtain any and all such Permits. If any of the Permits contain conditions that obligate District or County after construction of the New Pump Station or demolition and removal of the Old Pump Station is completed, Buyer shall obtain prior written approval from the OCPW Director, or a designee thereof, prior to agreeing to such conditions. If any governmental or regulatory authority is requiring for issuance of any Permit a condition that is not acceptable to the OCPW Director and Buyer cannot, after reasonable efforts, resolve it with the authority and/or the OCPW Director, Buyer may terminate this Agreement in accordance with Section 12, below. In the event that there exists a conflict between any term, condition, or provision contained within this Agreement, and in any term, condition, or provision contained within the Encroachment Permit, the term, condition, or provision contained within the Encroachment Permit shall control or prevail. 10. ASSIGNMENT. Neither Party may assign this Agreement or its rights and obligations hereunder without the prior written consent of the other Party. 11. TIME OF THE ESSENCE. Time is of the essence with respect to each of the terms, covenants, and conditions of this Agreement. 12. TERMINATION. This Agreement shall commence on the Effective Date and be in effect until the recordation of the Easement Deed and Quitclaim Deed in accordance with the terms herein; provided that if Buyer fails to construct the New Pump Station and remove the Old Pump Station within the fifteen (15) year period commencing on the Effective Date, then the Parties shall deem the Buyer's failure to do so a termination for convenience by the Buyer unless agreed otherwise by the Parties in writing. If the Agreement is terminated for convenience by Buyer, or terminated by District for cause, prior to recordation of the Easement and Quitclaim Deed or deemed terminated for convenience by Buyer pursuant to the above paragraph, then Buyer shall not receive a refund of the Net Purchase Price, all rights and responsibilities of the Parties hereunder shall cease, the transaction contemplated by this Agreement shall be in all respects terminated without any liability from one Party to the other, and in the event that Buyer has altered the TCE or Easement area, Buyer shall, at its cost, restore the TCE area and Easement area to their condition existing immediately prior to such alteration to the reasonable satisfaction of the Director. In the event Buyer fails to perform its obligation to restore the TCE or Easement Area as provided under this section, in addition to any other rights or remedies available to DISTRICT, the Director, at the Director's option after thirty (30) days' written notice to Buyer may cause the removal of Buyer's facilities from the Easement Area and the restoration of the TCE and Easement Area, and the cost thereof, including but not limited to the cost of labor, materials, and equipment, and a fifteen percent (15%) administration fee of such costs, shall be paid by Buyer within thirty (30) days following a receipt of a statement of said costs from Director." -7- Purchase Agreement between OCFCD and OCSD kl;L VY.1 LEGAL02/42164808v3 13. NOTICES. All notices, documents, correspondence, and communications concerning this Agreement shall be directed as set forth below, or as the Parties may hereafter designate by giving five (5) days prior written notice. Any notice properly addressed shall be deemed received (i) on the date delivered personally from one to the other -Party or by messenger or courier thereof; (ii) three (3) Business Days after being mailed by the United States mailing, postage prepaid, or (iii) on the date of delivery by any nationally recognized overnight delivery/courier service which delivers to the noticed destination and provides proof of delivery to the sender. The term "Business Days" used herein means any days other than Saturday, Sunday, California state or national holidays or other days on which commercial banks in California are generally not open for business. If to District: OCFCD c/o CEO/Real Estate RE: Edinger Pump Station (Sunset Channel) P.O. Box 4048 Santa Ana, CA 92702-4048 If to Buyer: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attn: James D. Herberg 14. ENTIRE AGREEMENT, WAIVERS, AND AMENDMENTS. With the exception of the Old Pump Station Permit and the Encroachment Permit, this Agreement -and its exhibits and attachments referenced herein incorporate all of the terms and conditions, or incidental hereto, and supersedes all negotiations and previous agreements between the Parties with respect to all or part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the Party to be charged. A waiver of a breach of the covenants, conditions, or obligations under this Agreement by either Party will not be constructed as a waiver of any succeeding breach or the same or other covenants, conditions, or obligations of this Agreement. Any amendment or modification to this Agreement must be in writing and executed by Buyer and District. 15. ATTORNEY FEES. If any action, proceeding, or arbitration arising out of or relating to this Agreement is commenced by either Party to this Agreement, each Party shall bear its own costs including all attorneys' fees, costs, and expenses incurred in the action, proceeding, or arbitration. 16. BINDING EFFECT. This Agreement shall be binding on and inure to the benefit of the Parties to this Agreement and their heirs, personal representatives, successors, and assigns. 17. GOVERNING LAW AND JURISDICTION. This Agreement shall be construed in accordance with and be governed by the laws of the State of California, and each Parry hereto consents to the jurisdiction of the courts of California, with venue in the County of Orange, California, for the purposes of any action to enforce or interpret this Agreement. In Purchase Agreement betwcen OCFCD and OCSD (l;L UY.1 I .LL) LEGAL02/42164808v3 18. AUTHORITY TO SIGN. Each person signing this Agreement on behalf of each -Party hereto represents and warrants to the other Party that the person signing this Agreement has all requisite power and authority to execute and deliver this Agreement for such Party and that this Agreement, when so executed and delivered, will be a binding obligation of, and enforceable against, such Party in accordance with its terms. This Agreement may be executed by two or more counterparts, each of which shall be deemed an original, which together shall constitute a single Agreement. 19. CAPTIONS. The captions in this Agreement are for convenience of reference only and do not affect the meaning, interpretation or construction of this Agreement. 20. NO THIRD -PARTY BENEFICIARIES. This Agreement is entered into by and for District and Buyer, and nothing herein is intended to establish rights or interests in individuals or entities not a Party hereto. 21. BROKERAGE COMMISSION. Buyer and District acknowledge that no broker's commission, finder's fee or other compensation is payable with regard to the transaction covered by this Agreement. Each Party shall defend and indemnify the other from any claims for commissions or fees arising from such Party's contacts with real estate brokers or agents or persons or such Parry's misrepresentation of the provisions in this Section 20. 22. FORCE MAJEURE. Except for the payment of money, neither Party will be liable for any delays or other non-performance resulting from circumstances or causes beyond its reasonable control, including without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, acts of third parties, or any law, order, or requirement of any governmental agency or authority. 23. ATTACHMENTS. This Agreement includes the following, which are attached hereto and made a part hereof - Attachment A - Location Map Attachment B — Form of Easement Deed Attachment C — Form of Temporary Easement Deed Attachment D — Form of TCE Quitclaim Attachment E — Form of Quitclaim Deed Attachment F — Location of Additional Work Items [Signatures on next page] -9- Yurchase Agreement between OCFCD and OCSD (CL 09.11.22) LEGAL02/42164808v3 IN WITNESS WHEREOF, the District and Buyer have entered into this Agreement as of the day and year date first above written. Approved as to Form Office of the County Counsel Orange County, California Digitally signed by Michael A. Haubert DN: cn=Michael A. Haubert, o=County of Orangeu= , oCounty Counsel, y( — email=michaeLhaubert@coco.ocgov.c om, c=US By: Date: 2022.10.03 11:33:13-07'00' Deputy Date: October 3, 2022 Signed and certified that a copy of this agreement has been delivered to the Chairman of the Board per G.C. Sec. 25103, Reso 79-1535 ATTEST: Robin Stieler, Clerk of the Board Orange County Flood Control District County of Orange, California DISTRICT: ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic Chairman of the Board of Supervisors County of Orange, California -[Signatures continue on next page] -10- Purchase Agreement between OCFCD and OCSD (CL 09.11.22) LEGAL02/42164808v3 Approved as to Form: IM Pamela J. Privett Alston & Bird LLP Date: September 30, 2022 ATTEST: Kelly A. Lore Clerk of the Board, Board of Directors Orange County Sanitation District Purchase Agreement between OCFCD and OCSD (C:L UV. 11.LG) LEGAL02/42164808v3 BUYER: ORANGE COUNTY SANITATION DISTRICT, a public body Chad P. Wanke Chairman, Board of Directors Date: -11- ATTACHMENT A TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT LOCATION MAP [See attached] LEGAL02/42164808v3 r------------- I422� WESTMINSTER QUITCLAIM CHANNEL I Ln EMENT I ----� — — ORANGESITECOUNTYEDINGER AVENUEH.B.OLD PUMP STATION — L - - — — L— VICINITY MAP NOT TO SCALE LU J Lu z 0 TRACT NO.3642 Z rn M.M.145/47-48 TRACT NO.3657 I z M.M.134/21-25 v 0 150 Sao W cA 1 INCH = 150 � d m LEGEND TRACT NO.3644 ` M.M. 127133-34 ® PERMANENT EASEMENT TEASEMENT CONSTRUCTION - TRACT NO.3508 - M,M.132/41-42 � j _ MEADOWLARK DRIVE PREPARED FOR: PREPARED BY: JOB # 210656 ORANGE COUNTY Cannon 16842 VON KARMAN AVENUE SUITE 150 LOCATION MAP SANITATION DISTRICT IRVINE, CALIFORNIA 92606 (949) 753-8111 Civil Engineering • Planning - Surveying DRAWN BY: APT I SCALE: 1" = 150' ATTACHMENT B TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT FORM OF EASEMENT DEED [See attached] LEGAL02l421648080 RECORDED AT THE REQUEST OF AND WHEN RECORDED, MAIL TO: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: Clerk of the Board Mail Tax Statements as shown above APN: THIS SPACE FOR RECORDER'S USE ONLY DOCUMENTARY TRANSFER TAX $ _ Computed on the consideration or value of property conveyed _X_Exempt per Revenue & Taxation Code Section 11922 X_Exempt from Recording Fees per Govt. Code Section 27383 By: SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME ❑ Unincorporated Area ® Incorporated - City of Huntington Beach Facility No: C07 — Sunset Channel Project: Orange County Sanitation District -Edinger Pump Station EASEMENT DEED This Easement Deed (this "Easement Deed") is made and entered into as of 2022, by and between the ORANGE COUNTY FLOOD CONTROL DISTRICT, a public body corporate and politic ("District"), and ORANGE COUNTY SANITATION DISTRICT, a public body ("Grantee") (District and Grantee may sometimes hereinafter be individually referred to as "Party" or jointly as "Parties"), and is with reference to the following: NOW, THEREFORE, for valuable consideration, receipt of which is hereby acknowledged, it is agreed as follows: 1. GRANT OF EASEMENT District hereby grants to Grantee and Grantee hereby accepts from District a non-exclusive perpetual easement ("Easement") under, in, on, over, upon and across certain real property in the city of Huntington Beach, county of Orange, state of California described in Exhibit A, and illustrated in Exhibit B (the "Easement Area") which exhibits are attached hereto and by this reference made a part hereof, subject to the terms, conditions and reservations set forth herein. LEGAL02J421654450 Grantee, its officers, agents, employees, permittees, contractors and subcontractors shall have the right to enter upon the Easement Area for the purpose of operating, maintaining and repairing pump station facilities and requisite installations (collectively "Grantee's Facilities") under, in, on, over, upon and across the Easement Area in accordance with the plans approved via the County Permit Encroachment No. FE19-00085 (OC 19-001169) or other permit issued by the County of Orange Public Works Encroachment Permit process and all terms and conditions stated therein. The rights herein granted shall include all incidental access rights, including but not limited to, rights of vehicular and pedestrian ingress and egress to and from the Easement Area via Edinger Avenue and the gate to be located at Meadowlark Drive, utilizing District's existing service roads, for the purpose of exercising the rights herein granted. 3. OPERATION, MAINTENANCE, REPAIR AND REPLACEMENT Grantee shall operate, maintain and keep Grantee's Facilities in a good state of repair and condition and maintain the Easement Area in the condition that existed immediately prior to Grantee's construction, ordinary wear and tear excepted and free of any defects or damage caused by Grantee, in accordance with this Easement at no cost to District; provided that Grantee shall not be required to repair any defects or damage in the Easement Area caused by the intentional or negligent acts of the District. Grantee hereby acknowledges that the Easement Area lies within a portion of District's Sunset Channel ("Channel"). Grantee shall perform all operation, maintenance and construction in such a manner that will allow for unobstructed flood control operations and maintenance of the Channel by District. District shall perform its flood control operations and maintenance of the Channel in a manner that will not unreasonably obstruct operations and maintenance of Grantee's Facilities. Should it be necessary for Grantee to conduct any construction, excavation, repairs, replacements, maintenance and/or demolition that would disturb the surface of the Easement Area subsequent to the completion of the initial installation or require the use of any specialized vehicles or equipment including, but not limited to, haulers or cranes ("Work"), Grantee agrees to notify Director of Orange County Public Works, or his/her designee, ("Director") in writing sixty (60) days in advance of such Work, obtain the Director's written approval of such Work through Orange County Public Works property encroachment permit process and obtain an Orange County -issued property permit ("CPP") with payment of normal processing fees therefor. In addition, Grantee shall provide District with evidence of adequate insurance coverage prior to commencement of any work in, on, over, upon, under or across the Easement Area, and upon completion of any such work, Grantee shall promptly notify Director in writing of such completion. Notwithstanding the foregoing, Director's prior approval shall not be necessary, nor shall Grantee be required to obtain a CPP prior to conducting any work associated with an emergency situation, however, Grantee shall notify Director within five (5) days following commencement of any such emergency work, and if so, requested by Director, Grantee shall secure a CPP for the purpose of documenting the emergency work. Director's approval of Grantee's plans shall not be deemed approval from the standpoint of structural safety, suitability for purpose or conformance with building or other codes or other governmental requirements. District is not responsible for permitting of any construction and/or maintenance, design, assumptions or accuracy of Grantee's construction and/or maintenance plans. Director will rely on the professional expertise of the Engineer of Record when approving Grantee's construction and/or maintenance plans. Except in areas in which such activities require regulatory agency approval, or are otherwise designated as environmentally sensitive, Grantee shall have the right, to cut such roots as may endanger or interfere with Grantee Facilities, provided, however, any excavation shall be made in such a manner as will cause the least injury to the surface of the ground and any improvements and/or landscaping around such excavation,— and that any earth -removed shall be replaced and the surface of the ground and any improvements and/or landscaping around such excavation- shall be promptly restored by Grantee at its expense to the same LEGAL02/42165445v3 condition as existed prior to such excavation, to Director's reasonable satisfaction. 4. REMOVAL AND/OR ABANDONMENT Grantee agrees that in the event (a) Grantee Facilities are no longer required, or (b) Grantee's use of Grantee's Facilities ceases for a continuous period of more than one (1) year without written notice from Grantee to District of the circumstances resulting in such suspension, and of Grantee's intention to resume usage of Grantee's Facilities, Grantee shall, at Director's written request and at no cost to District, remove Grantee's Facilities and restore, to Director's reasonable satisfaction, all modifications and damages to the Easement Area that were made, performed or otherwise caused by Grantee, to the condition that existed immediately prior to the installation of Grantee's Facilities or abandon in place Grantee's Facilities. In the event Grantee fails to commence and diligently pursue completion of the removal of its Grantee's Facilities from the Easement Area and the restoration of the Easement Area as provided under this section, in addition to any other rights or remedies available to District, the Director, at the Director's option after thirty (30) days' written notice to Grantee, may cause the removal of any Grantee's Facilities from the Easement Area and the restoration of the Easement Area, and the cost thereof, including but not limited to the cost of labor, materials, and equipment, and a fifteen percent (15%) administration fee of such costs, shall be paid by Grantee within thirty (30) days following a receipt of a statement of said costs from the Director. Grantee shall also execute and deliver to Director, within ninety (90) days of its removal or abandonment of Grantee's Facilities pursuant to this Section 4, for recordation in the Official Records of Orange County, California, a Quitclaim Deed sufficient in form and content to remove the encumbrance of this Easement Deed from title to the Easement Area. 5. RELOCATION In the event that Grantee's Facilities shall at any time unreasonably interfere with the operation, maintenance, replacement, enlargement or improvement of District's flood control operations or future Channel improvements, as reasonably determined by Director, and such interference requires, in Director's reasonable determination, the removal or relocation of Grantee's Facilities, Director shall provide Grantee written notification of such interference and the need for the removal or relocation of Grantee's Facilities from the Easement Area. In such instance, Director shall endeavor to, but shall not be obligated to locate an alternate site on District -owned property for the relocation of Grantee's Facilities. Under no circumstance, shall District be obligated to purchase any property, easement rights, or enter into or pay for any lease or license rights to accommodate the relocation of Grantee's Facilities. Notwithstanding the foregoing, Director shall make diligent efforts and work with Grantee to avoid unreasonable interference between Grantee's Facilities and the operation, maintenance, replacement, enlargement or improvement of District's flood control operations or future Channel improvements such that the removal or relocation of Grantee's Facilities shall not be required. To the extent an alternative area on District -owned property cannot reasonably be made available, District may terminate this Easement Deed and require Grantee to remove Grantee's Facilities from the Easement Area. Director shall provide Grantee with written notice to remove, relocate or modify the installation of Grantee's Facilities entirely at Grantee's expense when necessary for the operation, maintenance, replacement, enlargement or improvement of District's flood control operations or future Channel improvements. Grantee agrees, at its sole cost and expense, to remove Grantee's Facilities from the Easement area, and restore the Easement Area to the condition that existed immediately prior to the installation of Grantee's Facilities, to Director's reasonable satisfaction. If an alternate site on District property has been identified for the relocation of Grantee's Facilities, Grantee at its sole cost and expense has the option to relocate Grantee's Facilities to such location. The removal and/or relocation of Grantee's Facilities shall be subject to the provisions of Section 2 (Construction and Maintenance) of this Easement Deed. LEGAL02/42165445v3 In the event Grantee fails to perform its obligations to commence and diligently pursue completion of the removal, relocation or modification of its Facilities from the Easement Area and restoration of the Easement Area as provided under this section, in addition to any other rights or remedies available to District, the Director, at the Director's option after thirty (30) days' written notice to Grantee, may cause the removal of any Grantee Facilities from the Easement Area and the restoration of the Easement Area, and the cost thereof, including but not limited to the cost of labor, materials, and equipment, and a fifteen percent (15%) administration fee of such costs, shall be paid by Grantee within thirty (30) days following a receipt of a statement of said costs from Director. Under no circumstance shall District be obligated to relocate Grantee Facilities to any alternate relocation site regardless of whether a relocation site had been designated on District - owned property. 6. REVISION OF LEGAL DESCRIPTION In the event it becomes necessary to relocate Grantee's Facilities as provided in Section 5 (Relocation) of this Easement Deed and the legal description described in attached Exhibit A and illustrated in Exhibit B is subsequently determined to inaccurately describe the location of the Easement Area, the Parties agree that Grantee shall cause the legal description and illustration of the Easement Area to be revised, and upon written approval of both Parties of the revised legal description and illustration, this Easement Deed shall be amended so as to replace the original legal description and illustration of the Easement Area with the revised legal description and illustration and such amended Easement Deed shall be recorded by District, at Grantee's expense. The Parties agree that, unless specifically agreed upon and set forth therein, the amendment of Exhibit A and Exhibit B and the re-recording of the Easement Deed shall not affect, alter, or change any of the terms, conditions or reservations of this Easement Deed and further agree that the amended and re -recorded Easement Deed shall relate back and be deemed in place as of the initial date of this Easement Deed. 7. COMPLIANCE WITH REGULATORY AUTHORITIES Grantee shall, at its own cost and expense, promptly and at all times observe, comply with and carry out all present and future orders, regulations, directions, rules, laws, ordinances, permits and requirements of all governmental authorities, including but not limited to environmental regulatory authorities, with jurisdiction in, on, over, upon or across the Easement Area, which are required as a result of Grantee's use of or performance of any activities permitted to be conducted by Grantee in, on, over, under or across the Easement Area. In addition, and not by limitation, Grantee shall ensure that all construction performed by or on behalf of Grantee in the Easement Area is performed in accordance with any NPDES (National Pollutant Discharge Elimination System) permit requirements or other water quality statutes, regulations, ordinances, or permits applicable to the construction, including but not limited to use of appropriate best management practices, so as to ensure that pollutants are not discharged into the Channel nor into District's flood control system. Grantee shall not accept any regulatory permit, or consent to any regulatory permit provision which will, to Grantee's actual knowledge (i) affect the operation and maintenance of the Channel; (ii) commit District to any new maintenance obligation; (iii) require the installation of any water quality feature within the Channel property; (iv) result in increased Channel operation or maintenance expenses; or (v) be inconsistent with District's Channel operations and/or facilities standards and criteria, without Director's prior written approval, which approval shall be at Director's sole discretion and which approval may include, but not be limited to the posting of a bond or the deposit of funds to cover any permit obligations. Grantee shall ensure that any such proposed permit provision(s) not approved in writing by Director is/are stricken or deleted from the final permit prior to its issuance. No approvals or consents given hereunder by District, as a Party to this Easement Deed, shall be deemed approval as to compliance or conformance with applicable governmental codes, laws, rules or regulations. LEGAL02/42165445v3 8. COMPLIANCE WITH THE PROVISIONS OF THIS EASEMENT DEED Grantee agrees that it shall be responsible for ensuring that all work or activities performed within, on, over, under or about the Easement Area by Grantee's employees, contractors, subcontractors, agents, representatives, permittees or invitees are conducted in accordance with the provisions of this Easement Deed. 9. RELEASE AND INDEMNITY Grantee acknowledges the Easement Area is in, on, over, under or about District's Channel and may be subject to all hazards associated with flood conditions. Grantee agrees to assume all risks, financial or otherwise, associated therewith, subject to the terms and conditions of this Easement Deed. Subject to Section 10 below governing liability for hazardous or toxic materials, Grantee hereby releases and waives all claims and recourse against District and the County of Orange ("County") including the right of contribution for loss of or damage to property, or injury to or death of any person arising out of Grantee's use of or operations or activities conducted in, on, over, upon and across the Easement Area, and/or the exercise of the rights under this Easement Deed by Grantee, including any damage to or interruption of use of the Grantee's Facilities caused by erosion, flood, or flood overflow conditions of the Channel, except claims arising from willful misconduct or negligence of District and/or County, their elected and appointed official, officers, agents, employees, contractors and/or subcontractors. Grantee acknowledges that it is familiar with the language and provisions of California Civil Code Section 1542 which provides as follows: A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party. Grantee, being aware of and understanding the terms of Section 1542, hereby waives all benefit of its provisions to the extent described in this section. Subject to Section 10 below governing liability for hazardous or toxic materials, Grantee hereby agrees to indemnify, defend (with counsel approved in writing by District and/or County, as applicable), and hold harmless, District and County, their elected and appointed officials, officers, agents, employees and contractors against any and all claims, losses, demands, damages, costs and expenses or liability for injury to any persons or property, arising out of the maintenance, use of, operations or activities conducted in, on, or over the Easement Area and/or the exercise of the rights under this Easement Deed by Grantee, its agents, officers, employees, invitees or licensees, except for liability arising out of willful misconduct or negligence of District and/or County, their elected and appointed officials, officers, agents, employees, contractors, and/or subcontractors including the cost of defense of any lawsuit arising therefrom. If District and/or County is/are named as co-defendant(s) in a lawsuit, Grantee shall notify Director of such fact and shall represent District and/or County in such legal action unless District and/or County undertake(s) to represent itself/themselves as co-defendant(s) in such legal action, in which event, Grantee shall pay to District and/or County its/their reasonable, out-of-pocket litigation costs, expenses, and attorneys' fees. If judgment is entered against District and/or County and Grantee by a court of competent jurisdiction because of the concurrent active negligence of District and/or County and Grantee, District and County agree that liability will be apportioned as determined by the court. Neither Party shall request a jury apportionment. District hereby agrees to indemnify, defend (with counsel approved in writing by Grantee), and hold harmless, Grantee against any and all claims, losses, demands, damages, costs, expenses or liability for injury to any persons or property arising out of maintenance, use of or operations or activities conducted in, on, or over the Easement Area by District or County, their elected and appointed officials, agents, officers, LEGAL02/42I65445v3 employees, invitees or licensees, except for liability arising from willful misconduct or negligence of Grantee, its officers, agents, employees, contractors and/or subcontractors including the cost of defense of any lawsuit arising therefrom. 10. LIABILITY FOR HAZARDOUS OR TOXIC MATERIALS Grantee shall not cause or permit any "Hazardous Material," as hereinafter defined, to be brought upon, kept, or used in or about the Easement Area. Notwithstanding the foregoing, Grantee may use or keep small quantities of Hazardous Material on the Easement Area that are used in the ordinary, customary and lawful operations conducted on the Easement Area. If Grantee breaches the obligations stated herein, or if contamination of the Easement Area by Hazardous Material otherwise occurs for which Grantee is legally liable to District for damage resulting therefrom, then Grantee shall indemnify, defend (with counsel approved in writing by District and/or County), and hold harmless, District and/or County, and their elected or appointed officials, officers, agents, and employees from any and all claims, judgments, damages, penalties, fines, costs, liabilities, or losses (including, without limitation, diminution in value of the Easement Area, sums paid in settlement of claims, reasonable attorneys' fees, consultant fees, and expert witness fees) which arise during or after Grantee's use of the Easement Area as a result of such contamination. This indemnification includes, without limitation, costs incurred by District in connection with any investigation of site conditions or any cleanup, remedial, removal, or restoration work required by any federal, state, or local governmental entity or agency because of Hazardous Material having been introduced, placed or released or disturbed by Grantee, its agents, officers, employees, invitees or licensees, and therefore being present in the soil or ground water under the Easement Area. Grantee shall promptly take all action, at its sole cost and expense, as is necessary to clean, remove, and restore the Easement Area to its condition immediately prior to the introduction of such Hazardous Material by Grantee, provided Grantee shall first have obtained Director's written approval and the approval of any necessary governmental entities or agencies for any such remedial action, except in an emergency situation where Grantee shall not be required to obtain prior approval of Director, but shall notify Director within five (5) days following commencement of any such emergency work. Except to the extent arising from Grantee's acts within the Easement Area , District shall indemnify, defend (with counsel approved in writing by Grantee), and hold harmless Grantee against any and all claims, losses, demands, damages, and expenses or liability for injury to or death of any persons, or loss of or damage to any property arising out (i) the storage, generation, release, handling, treatment, transportation, disposal, or arrangement for transportation or disposal, of any Hazardous Material by District and/or County or their elected and appointed officials, officers, agents, employees, contractors or subcontractors, or (ii) the presence or release of Hazardous Material on, under, from or in the Easement Area as of the date that Grantee begins construction within the Easement Area. As used herein, the term "Hazardous Material" means any hazardous or toxic substance, material, or waste which is or shall become regulated by any governmental entity or agency, including, without limitation, the County, the state of California, or the United States government. 11. RESERVATIONS District hereby reserves for itself and its successors and assigns, such surface, subsurface and aerial rights in the Easement Area as will not unreasonably interfere with, or prohibit Grantee's access to the Easement Area and/or the use by Grantee of the rights and easement herein granted and reserves for itself the right to act in accordance with the Orange County Flood Control Act including, but not limited to improving, constructing, reconstructing, rehabilitating, operating and maintaining the Channel facility. District further reserves the right to grant easements, rights of way, and permits in, over, upon, through, across, and along any and all portions of the Easement Area, provided that the foregoing shall not interfere unreasonably with or prohibit the use by -Grantee of the rights and easement herein granted. LEGAL02/42165445v3 In the event District exercises such rights to utilize the Easement Area, which use results in the disturbance of the Easement Area, District's only responsibility shall be to backfill with compacted earth to the grade of the surrounding property following completion of District's activity. Grantee shall restore Grantee's Facilities to the design and grade approved as provided for in Section 2 (Construction and Maintenance) above. 12. CONVEYANCE SUBJECT TO EXISTING INTERESTS This Easement Deed is accepted "AS -IS, WHERE -IS, WITH ALL -FAULTS," subject to existing contracts, leases, licenses, easements, encumbrances, and claims which may affect the Easement Area which are of record or of which District has knowledge and has provided notice of or has provided copies to Buyer to the extent that the District has such copies in its possession or control, and the use of the word "grant" herein shall not be construed as a covenant against the existence of any thereof Nothing contained herein, or in any document related hereto, shall be construed to imply the conveyance to Grantee of rights in the Easement Area which exceed those owned by District. or any representation or warranty, either express or implied, relating to the nature or condition of the Easement Area or District's interest therein. 13. TAXES AND ASSESSMENTS Should this Easement Deed create a possessory interest which is subject to the payment of taxes levied on such interest, it is understood and agreed that all taxes and assessments (including but not limited to said possessory interest tax) which become due and payable upon the Easement Area or upon any Grantee Facilities, fixtures, equipment, or other property installed, constructed or used by Grantee thereon in connection with this Easement Deed, shall be the full responsibility of Grantee, and Grantee shall cause said taxes and assessments to be paid promptly when due. 14. NOTICES All notices, documents, correspondence and communications concerning this Easement Deed shall be addressed as set forth in this Section, or as the Parties may hereafter designate by giving five (5) days prior written notice. Any notice properly addressed shall be deemed received (i) on the date delivered personally from one to the other party or by messenger or courier thereof; (ii) three (3) Business Days after being mailed by the United States mailing, postage prepaid, or (iii) on the date of delivery by any nationally recognized overnight delivery/courier service which delivers to the noticed destination and provides proof of delivery to the sender. The term "Business Days" used herein means any days other than Saturday, Sunday, California state or national holidays or other days on which commercial banks in California are generally not open for business. To DISTRICT: Orange County Flood Control District RE: Edinger Pump Station (Sunset Channel) c/o CEO/ Real Estate P.O. Box 4048 Santa Ana, CA 92702-4048 15. VENUE To GRANTEE: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: James D. Herberg The Parties hereto agree that this Easement Deed has been negotiated and executed in the state of California and shall be governed by and construed under the laws of California. In the event of any legal action LEGAL02/42165445v3 to enforce or interpret this Easement Deed, the sole and exclusive venue shall be a court of competent jurisdiction located in the County of Orange, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the Parties hereto specifically agree to waive any and all rights to request that an action be transferred for trial to another county. 16. WAIVER OF RIGHTS The failure of District or Grantee to insist upon strict performance of any of the terms, covenants, or conditions of this Easement Deed shall not be deemed a waiver of any right or remedy that District or Grantee may have, and shall not be deemed a waiver of the right to require strict performance of all the terms, covenants, and conditions of this Easement Deed thereafter, nor a waiver of any remedy for the subsequent breach or default of any term, covenant, or condition of this Easement Deed. 17. SEVERABILITY If any term, covenant, condition, or provision of this Easement Deed is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 18. ATTORNEY FEES If any action, proceeding, or arbitration arising out of or relating to this Easement Deed is commenced by either Party to this Agreement, each Party shall bear its own costs including all attorneys' fees, witness and litigation costs, and expenses incurred in the action, proceeding, or arbitration. 19. SUCCESSORS AND ASSIGNS The terms, covenants, —and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties hereto. 20. NO THIIM-PARTY BENEFICIARIES This Easement Deed is entered into by and for District and Grantee, and nothing herein is intended to establish rights or interests in individuals or entities not a party hereto. 21. AUTHORITY Each Party hereto represents and warrants to the other Party that the person signing this Easement Deed has all requisite power and authority to execute and deliver this Easement Deed for such Party and that this Easement Deed, when so executed and delivered, will be a binding obligation of, and enforceable against, such Party in accordance with its terms. Signatures appear on following pages. LEGAL02/42165445v3 Approved as to Form Office of the County Counsel Orange County, California By: Deputy Date: Signed and certified that a copy of this agreement has been delivered to the Chairman of the Board per G.C. Sec. 25103, Reso 79-1535 ATTEST: Robin Stieler, Clerk of the Board Orange County Flood Control District County of Orange, California DISTRICT ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic Chairman of the Board of Supervisors County of Orange, California A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of Orange ) On appeared ACKNOWLEDGMENT 20 before me, _ (Insert name of Notary Public & title) _, personally who proved to me on the basis of satisfactory evidence to be the person(%) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) Grantee's signature appears on followingpage_ LEGAL02/421654450 Approved as to Form: Pamela J. Privett Alston & Bird LLP Date: ATTEST: By: Kelly A. Lore Clerk of the Board, Board of Directors Orange County Sanitation District GRANTEE ORANGE COUNTY SANITATION DISTRICT, a public body Chad P. Wanke Chairman, Board of Directors Date: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. ACKNOWLEDGMENT State of California ) County of Orange ) On , 20 before me, , personally (Insert name of Notary Public & title) appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) LEGAL02/42165445v3 EXHIBIT A Description of Easement Area LEGAL02142 ] 45445v3 EXHIBIT "A" LEGAL DESCRIPTION INGRESS, EGRESS & UTILITY EASEMENT (C07-251) THAT PORTION OF THE NORTH HALF OF THE OF SECTION 21, T.5S., R.11W., IN THE RANCHO LA BOLSA CHICA PER MAP RECORDED IN BOOK 51 PAGE 13 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER FOR ORANGE COUNTY, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST NORTHEASTERLY CORNER OF LOT 20, TRACT NO. 3657 FILED IN BOOK 134 PAGES 21-25 MAPS IN THE OFFICE OF ORANGE COUNTY RECORDER ALSO BEING THE SOUTHERLY RIGHT OF WAY LINE OF EDINGER AVENUE (50 FOOT HALF STREET) THENCE CONTINUING ALONG SAID RIGHT OF WAY NORTH 89°38'45" EAST 50.15 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHWESTERLY WITH A RADIUS OF 25.00 FEET AND A DELTA OF 89°39'02" THENCE ALONG SAID CURVE IN A SOUTHEASTERLY DIRECTION 39.12 FEET TO A POINT ON THE EASTERLY LINE OF PARCEL 1 OF EASEMENT DEED, BOOK 5623 PAGE 212 O.R. ORANGE COUNTY RECORDER; THENCE CONTINUING ALONG SAID EASTERLY LINE SOUTH 00°42'13" EAST 105.15 FEET; THENCE LEAVING SAID EASTERLY LINE ALONG A LINE PARALLEL WITH THE SOUTHERLY RIGHT OF WAY OF EDINGER AVENUE SOUTH 89°38'45" WEST 75,00 FEET TO THE EASTERLY TRACT LINE OF SAID TRACT NO. 3657; THENCE ALONG SAID TRACT LINE NORTH 00°42'13" WEST 130.00 FEETTO THE POINT OF BEGINNING. CONTAINING: 9,618 SF (MORE OR LESS) EXHIBIT "B": ATTACHED AND BY THIS REFERENCE MADE A PART HEREOF END DESCRIPTION THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION. A,cuL&j f ALW c,� 09/13/2022 Aaron Tillmanns DATE P.L.S. NO. 9584 EXITBIT B Depiction of Easement Area LEGAL02142155445e3 EXHIBIT "B" EDINGER AVE. N 89' 38' 45"E NORTH j CORNER SEC 21-5-11 — I I o I A=89'39'02" TPOB R=25.00' (R2) ROW N89-38'45"E N89-38'4I5"E L=39.12' r? 60.53' 50.15' b 0 r-N o z � i O 30 rn o rz CD '- Z INGRESS, EGRESS & o Q j as o UTILITY EASEMENT Q CD 9,618 sq. ft. Ix 01 Y Q m p Z r7 CV _ ALLEY _ o o Z N89'38'45" E 75 i00' 1 REFERENCESTRACT NO.3657 z 40' I 35' 2 30' J (R1) TRACT MAP NO. 3657 BK 134 MAPS PG 21-25 a (R2) EASEMENT DEED BK 5623 PG 212 O.R. LEGEND CL CENTERLINE TPOB TRUE POINT OF BEGINNING ROW RIGHT OF WAY EASEMENT AREA (9,618 SQ.FI-. MORE OR LESS) aPl LAND y�0 P. TIC/- SG ivy oa 04 Q IX Q NO. 9584 N O tut �M OBI M 09/13/2022 tp AARON TILLMANNS DATE 9TF OF CAy�FOQ- 1 =40 L.S. NO. 9584 PREPARED FOR: PREPARED BY: JOB # 210656 ORANGE COUNTY PERMANENT EASEMENT SW SANITATION DISTRICT Cannon CORNER OF EDINGER AVE. 16842 VON KARMAN AVENUE SUITE 150 AND GRAHAM ST. IRVINE. CALIFORNIA 92606 (949) 753-8111 Civil Engineering • Planning • Surveying I DRAWN BY: JB I SCALE: 1" = 40' CERTIFICATE OF ACCEPTANCE To be provided LEGAL02/42165445v3 CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the within deed or grant to the ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic, is hereby accepted by the undersigned officer or agent on behalf of the Board of Supervisors of Orange County, California, acting as the governing board of the ORANGE COUNTY FLOOD CONTROL DISTRICT, pursuant to authority conferred by of the said Board of Supervisors, and the ORANGE COUNTY FLOOD CONTROL DISTRICT consents to recordation thereof by its duly authorized officer. Dated Director Approved as to form: County Counsel By: Deputy: Date: LEGAL02/42165396v1 ORANGE COUNTY FLOOD CONTROL DISTRICT LIM Per Minute Order dated 520 ATTACHMENT C TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT FORM OF TEMPORARY EASEMENT DEED [See attached] LEGAL02/42164808v3 RECORDED AT THE REQUEST OF AND WHEN RECORDED MAIL TO: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: Clerk of the Board Mail Talc Statements as shown above APN: THIS SPACE FOR RECORDER'S USE ONLY DOCUMENTARY TRANSFER TAX $ _ Computed on the consideration or value of property conveyed _X_ Exempt per Revenue & Taxation Code Section 11922 X_Exempt from Recording Fees per Govt. Code Section 27383 By: SIGNATURE OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME ❑ Unincorporated Area ® Incorporated - City of Huntington Beach Facility No: C07 — Sunset Channel Project: Orange County Sanitation District -Edinger Pump Station TEMPORARY EASEMENT DEED For valuable consideration, receipt of which is hereby acknowledged, ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic (hereinafter referred to as "District"), does hereby grant to ORANGE COUNTY SANITATION DISTRICT, a public body (hereinafter referred to as "Grantee") its, successor and assigns, a non-exclusive temporary construction easement ("Temporary Easement") in, on, over, upon and across that certain real property (hereinafter referred to as "TCE Area") described in Exhibit A and illustrated in Exhibit B which exhibits are attached hereto and made a part hereof. District and Grantee may sometimes hereinafter be individually referred to as "Party" or jointly as "Parties". It is understood and agreed by the Parties hereto and their successors and assigns that the easement and right of way herein granted in this Temporary Easement shall be subject to the following terms, conditions and reservations: TCE - OCFCD to OCSD 10/05/2017 LF.GAL02/421654010 1. TERM The Parties intend for this Temporary Easement to be in effect throughout Grantee's construction of its new pump station facilities ("New Pump Station") as set forth in OC Public Works encroachment permit FE19- 00085 (OC19-001169) or other permit issued by the County of Orange Public Works Encroachment Permit process ("CPP") for the New Pump Station ("OCPW Permits"). With this understanding, the Temporary Easement shall be effective for a period of nine hundred and twelve (912) days unless otherwise terminated or extended in accordance with the terms herein ("Term"), commencing upon the date Grantee provides written notice of commencement of construction of its New Pump Station to District's Director OC Public Works, or designee ("Director"). The Parties agree to terminate or extend the Term in accordance with the terms herein as needed for this Temporary Easement to be coterminous with the construction of the New Pump Station pursuant to the OCPW Permits. 2. EXTENSIONS The Term may be extended by mutual agreement of Grantee and the Director. Any request for extension by Grantee must be in writing, shall state the requested extension period, and be forwarded to the Director via Express or Certified U.S. Postal Service, personal delivery, by courier or by overnight delivery service and addressed as provided hereinbelow in Section 8 (Notices) not less than thirty (30) days prior to expiration of the Term of this Temporary Easement. During each extension period, Grantor shall be compensated sixty-six dollars ($66.00) per month, payable at the beginning of each extension period as a lump sum until this Temporary Easement has expired or otherwise terminated. In the event this Temporary Easement is terminated prior to completion of an extension period, the District shall retain a portion of the prepaid Use Fee for that extension period on a prorata share basis for period of Grantee's use and shall refund the remaining to Grantee in the form of a check made payable to Orange County Sanitation District. While the OCPW Permits are in effect approval of such request shall be deemed approved unless, in Director's sole discretion, Director provides Grantee with written denial of the requested extension, approvals shall not be unreasonably withheld. 3. USE Grantee's rights shall include rights to Grantee, its officers, agents, employees, contractors and subcontractors to utilize the surface of the TCE Area to park, place, store construction materials, tools, vehicles, storage containers, implements and other construction -related equipment and materials ("Grantee's equipment and material") for the purpose of constructing, installing, maintaining, repairing, altering and reconstructing the New Pump Station, and for additional work as necessary to construct and install collectively two (2) gates, two (2) driveways, an access ramp and a turnaround area in accordance with the OCPW Permit as shown on the attached Exhibit C (the "Additional Work Items") and shall include reasonable access to the TCE Area for the purpose of exercising the rights herein granted The rights granted under this Temporary Easement expressly prohibit any grading of the TCE Area, the construction or placement of any improvements or structures on the TCE Area, on, or about the TCE Area, unless authorized per the OCPW Permits, and/or the placement of any petroleum product or other Hazardous Material (as hereinafter defined) storage tanks or containers with accumulative storage capacity in excess of 50 gallons. 4. GRANTEE RESPONSIBILITIES Grantee accepts the TCE Area "AS IS/WHERE IS" and District has not made any assurance that site will meet its needs. Grantee shall, at no cost to District, maintain the TCE Area in good repair and in safe condition, and protect in place any slope features, trees and/or landscaping within the TCE Area throughout the Term, including any extension period, of this Temporary Easement in accordance with the OCPW Permits. Grantee shall, at no cost to District, conduct all activities, including but not limited to the storage of materials, in, on, or about the TCE Area in a safe, good and workmanlike manner and in compliance with all applicable TCE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 building, fire and sanitary laws, ordinances and regulations (including CPP terms and conditions) and shall maintain all equipment, used in on or about the TCE Area in good repair and in safe condition. Grantee shall, at its sole cost and expense, promptly and at all times observe, comply with and carry out all present and future orders, regulations, directions, rules, laws, ordinances, permits and requirements of all governmental authorities, including but not limited to environmental regulatory authorities, with jurisdiction in, on, over and about the TCE Area which arise from Grantee's use of orperformance of any activities permitted to be conducted in, on, over or across the TCE Area. In addition, Grantee shall ensure that all activities that Grantee performs or that are performed by third parties on behalf of or at the request of Grantee in, on, over or about the TCE Area are performed in accordance with any NPDES (National Pollutant Discharge Elimination System) permit requirements or other water quality statutes, regulations, ordinances or permits, applicable to such activities, including but not limited to use of appropriate best management practices, so as to ensure that pollutants are not discharged into the municipal stonnwater drainage system or into the waters of the state. No approvals or consents given hereunder by District, as party to this Temporary Easement, shall be deemed approval as to compliance or conformance with applicable governmental codes, laws, rules or regulations. 5. CONDITION OF TCE AREA UPON TERMINATION Prior to the expiration of this Temporary Easement, Grantee agrees, at its sole expense, to deliver the TCE Area to the Director in a condition that will satisfy the close out of the OCPW Permits, as determined by the Director, however Grantee shall not be required to remove the Additional Work Items. The TCE Area's restoration shall include but not be limited to the removal of construction materials (including stockpiled material), equipment, trash, debris, and restoration of pre-existing grades and landscaping. 6. RELEASE AND INDEMNITY Subject to Section 7 below governing liability for hazardous or toxic materials, Grantee hereby releases and waives all claims and recourse against District and County of Orange ("County") including the right of contribution for loss of or damage to property, or injury to or death of any person arising out of Grantee's use of or operations or activities conducted in, on, over, upon and across the TCE Area, and/or the exercise of the rights under this Temporary Easement Deed by Grantee, including any damage to or interruption of use of Grantee's equipment, except claims arising from willful misconduct or negligence of District and/or County, and their elected and appointed officials, officers, agents, employees, contractors and/or subcontractors. Subject to Section 7 below governing liability for hazardous or toxic materials, Grantee hereby agrees to indemnify, defend (with counsel approved in writing by District and/or County, as applicable), and hold harmless, District and County, their elected and appointed officials, officers, agents, employees and contractors against any and all claims, losses, demands, damages, costs and expenses or liability for injury to or death of any persons, or loss of or damage to any property, arising out of the maintenance, use of or operations or activities conducted in, on, or over the TCE Area and/or the exercise of the rights under this Temporary Easement by Grantee, its agents, officers, employees, invitees or licensees, except for liability arising out of any act, omission, willful misconduct or negligent acts of District, and/or County, their elected and appointed officials, officers, agents, employees, contractors and/or subcontractors including the costs of defense of any lawsuit arising therefrom. If District and/or County is/are named as co-defendant(s) in a lawsuit, Grantee shall notify Director of such fact and shall represent District/County in such legal action unless District/County undertake(s) to represent itself/themselves as co-defendant(s) in such legal action, in which event, Grantee shall pay to District/County its/their litigation costs, expenses, and attorneys' fees. If judgment is entered against District/County and Grantee by a court of competent jurisdiction because of the concurrent active negligence of District/County and Grantee, District and Grantee agree that liability will be apportioned as determined by the court. Neither Party shall request a jury apportionment. TCE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 7. LIABILITY FOR HAZARDOUS OR TOXIC MATERIALS Grantee or Grantee's employees, agents, independent contractors or invitees ("Grantee Parties") shall not cause or permit any "Hazardous Material," as hereinafter defined, to be brought upon, kept, stored used, generated, released into the environment or disposed of, on, under, from, in on or about the TCE Area. Notwithstanding the foregoing, Grantee or Grantee Parties may use or keep small quantities of Hazardous Materials on the TCE Area that arc used in the ordinary, customary and lawful construction operations conducted on the TCE Area. If Grantee or Grantee Parties breach(es) the obligations stated herein, or if contamination of the TCE Area by Hazardous Material otherwise occurs for which Grantee is legally liable to District for damage resulting therefrom, then Grantee shall indemnify, defend with counsel approved in writing by District and/or County, as applicable, and hold harmless, District and/or County, and their elected or appointed officials, officers, agents, and employees from any and all claims, judgments, damages, penalties, fines, costs, liabilities, or losses (including, without limitation, diminution in value of the TCE Area, sums paid in settlement of claims, attorney fees, consultant fees, and expert witness fees) which arise during or after Grantee's use of the TCE Area as a result of such contamination. This indemnification includes, without limitation, costs incurred by District in connection with any investigation of site conditions or any cleanup, remedial, removal, or restoration work required by any federal, state, or local governmental entity or agency because of Hazardous Material having been introduced, placed or released by Grantee, and therefore being present in the soil or ground water under the TCE Area. Grantee shall promptly take all action, at its sole cost and expense, as is necessary to clean, remove, and restore the TCE Area to its condition prior to the introduction of such Hazardous Material by Grantee, provided Grantee shall first have obtained Director's written approval and the approval of any necessary governmental entities or agencies for any such remedial action, except in an emergency situation where Grantee shall notify the Distrct in accordance with procedures outlined in the OCPW Permit. Notwithstanding the above, the Parties agree that this Temporary Easement does not require that Grantee indemnify, defend with counsel approved in writing by District and/or County, as applicable, and hold harmless, District and/or County, and their elected or appointed officials, officers, agents, and employees for any and all claims, losses, demands, damages, and expenses or liability for injury to or death of any persons, or loss of or damage to any property arising 'out (i) the storage, generation, release, handling, treatment, transportation, disposal, or arrangement for transportation or disposal, of any Hazardous Material by District and/or County or their elected and appointed officials, officers, agents, employees, contractors or subcontractors, or (ii) the presence or release of Hazardous Material on, under, from or in the TCE Area as of the date that Grantee begins to use the TCE Area. As used herein, the term "Hazardous Material" means any hazardous or toxic substance, material or waste which is or shall become regulated by any governmental entity or agency, including, without limitation, the County, the state of California, or the United States government. 8. CONVEYANCE SUBJECT TO EXISTING INTERESTS This Temporary Easement is nonexclusive and accepted "AS -IS, WHERE -IS, WITH ALL FAULTS," subject to existing contracts, leases, licenses, easements, encumbrances and claims of record or of which District has knowledge and has provided notice of or has provided copies to Buyer to the extent that the District has such copies in its possession or control, which may affect the TCE Area and the use of the word "grant" herein shall not be construed as a covenant against the existence of any thereof. Nothing contained herein, or in any document related hereto, shall be construed to imply the conveyance to Grantee of the rights in the TCE Area which exceed those owned by District, or any representation or warranty, either express or implied, relating to the nature or condition of the TCE Area or District's interest therein. TCE - ocFCD to OCSD 10/05/2017 LEGAL02/421654010 9. NOTICES All notices, documents, correspondence and communications concerning this Temporary Easement shall be addressed as set forth in this Section, or as the Parties may hereafter designate by giving five (5) days prior written notice. Any notice properly addressed shall be deemed received (i) on the date delivered personally from one to the other party or by messenger or courier thereof, (ii) three (3) Business Days after being mailed by the United States mailing, postage prepaid, or (iii) on the date of delivery by any nationally recognized overnight delivery/courier service which delivers to the noticed destination and provides proof of delivery to the sender. The term "Business Days" used herein means any days other than Saturday, Sunday, California state or national holidays or other days on which commercial banks in California are generally not open for business. To DISTRICT: Orange County Flood Control District c/o CEO Real Estate P.O. Box 4048 Santa Ana, CA 92702-4048 10. VENUE To GRANTEE: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attn: Clerk of the Board The Parties hereto agree that this Temporary Easement has been negotiated and executed in the state of California and shall be governed by and construed under the laws of California. In the event of any legal action to enforce or interpret this Temporary Easement, the sole and exclusive venue shall be a court of competent jurisdiction located in the County of Orange, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the Parties hereto specifically agree to waive any and all rights to request that an action be transferred for trial to another county. 11. WAIVER OF RIGHTS The failure of District to insist upon strict performance of any of the terms, covenants or conditions of this Temporary Easement shall not be deemed a waiver of any right or remedy that District may have, and shall not be deemed a waiver of the right to require strict performance of all the terms, covenants and conditions of the Temporary Easement thereafter, nor a waiver of any remedy for the subsequent breach or default of any term, covenant, or condition of the Temporary Easement. 12. SEVERABILITY If any term, covenant, condition, or provision of this Temporary Easement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 13. ATTORNEYS' FEES In any action, proceeding or arbitration arising out of or relating to this Temporary Easement is commenced by either Party to this Agreement, each Party shall bear its own costs including all attorneys' fees, witness and litigation costs, and expenses incurred in the action, proceeding, or arbitration. 14. SUCCESSORS AND ASSIGNS The terms, covenants and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties hereto_ TCE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 15. AUTHORITY Each Party hereto represents and warrants to the other Party that the person signing this Temporary Easement Deed has all requisite power and authority to execute and deliver this Temporary Easement Deed for such Party and that this Temporary Easement Deed, when so executed and delivered, will be a binding obligation of, and enforceable against, such Party in accordance with its terms. 16. RECORDATION The Parties agree this Temporary Easement Deed maybe recorded by Grantee. If recorded, Grantor may,, upon the expiration of this Temporary Easement, record in the Official Records of Orange County, California, a Quitclaim Deed sufficient to remove the encumbrance of this Temporary Easement Deed from title. The Parties intend this Temporary Easement to be removed from title prior to any permanent easement conveyance from the District to Grantee for the New Pump Station operations on District -owned property. Any costs or fees associated with recordation of this Temporary Easement shall be sole the responsibility of the Grantee. 17. NO THIRD -PARTY BENEFICIARIES This Temporary Easement Deed is entered into by and for District and Grantee, and nothing herein is intended to establish rights or interests in individuals or entities not a party hereto. Approved as to Form Office of the County Counsel Orange County, California By: Deputy Date: DISTRICT ORANGE COUNTY FLOOD CONTROL DISTRICT L-12 Chairman of the Board of Supervisors County of Orange, California GRANTEE'S signature appears on following page. 7`CE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 Approved as to Form: Pamela J. Privett Alston & Bird LLP Date: GRANTEE ORANGE COUNTY SANITATION DISTRICT, a public body Ln Chad P. Wanke Chairman, Board of Directors Date: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. ACKNOWLEDGMENT State of California) County of Orange ) On , 20 before me, , personally (Insert name oflvotary Public & title) appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) TCE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 Exhibit A Description of TCE Area TCE - OCFCD to OCSD 10/05/2017 LEGAL02/42165401v3 EXHIBIT "A" LEGAL DESCRIPTION TEMPORARY CONSTRUCTION EASEMENT (C07-251.1) THAT PORTION OF THE NORTH HALF OF SECTION 21, T.5S., R.11W., IN THE RANCHO LA BOLSA CHICA PER MAP RECORDED IN BOOK 51 PAGE 13 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER FOR ORANGE COUNTY, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING ATTHE MOST NORTHEASTERLY CORNER OF LOT 20, TRACT NO. 3657 FILED IN BOOK 134 PAGES 21-25 MAPS IN THE OFFICE OF ORANGE COUNTY RECORDER ALSO BEING THE EASTERLY TRACT LINE OF TRACT 3657 THENCE CONTINUING ALONG SAID EASTERLY TRACT LINE SOUTH 00°42'13" EAST 130.00 TO THE TRUE POINT OF BEGINNING; THENCE LEAVING SAID TRACT LINE NORTH 89"38'45" EAST 75.00 FEET TO A POINT ON THE WESTERLY RIGHT OF WAY OF GRAHAM STREET (30 FOOT HALF STREET); THENCE ALONG SAID WESTERLY RIGHT OF WAY OF GRAHAM STREET SOUTH 00°42'13" EAST 1173.50 FEET TO A POINT AT THE INTERSECTION OF SAID GRAHAM STREET WESTERLY RIGHT OF WAY AND THE NORTHERLY TRACT LINE OF TRACT 3508, FILED IN BOOK 132 MAPS PAGE 41-42 IN THE OFFICE OF THE ORANGE COUNTY RECORDER THENCE ALONG SAID NORTHERLY TRACT LINE SOUTH 89°36120" WEST 150.81 FEET; THENCE LEAVING SAID NORTHERLY TRACT LINE, NORTH 00°23'40" WEST 20.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHWESTERLY WITH A RADIUS OF 130.00 FEET AND A DELTA OF 90°18'33" THENCE ALONG SAID CURVE 204.90 FEET IN A NORTHEASTELY DIRECTION TO THE END OF SAID CURVE; THENCE ON A TANGENT LINE NORTH 00°42'13" WEST 962.81 FEET; THENCE SOUTH 89°38'45" WEST 55.00 FEETTO THE EASTERLYTRACT LINE OF SAID TRACT 3657; THENCE CONTINUING ALONG SAID EASTERLY TRACT LINE NORTH 00*42'13" WEST 60.00 FEET TO THE TRUE POINT OF BEGINNING. EXCEPT THAT PORTION INCLUDED WITHIN LOT A OF SAID TRACT NO. 3508. CONTAINING: 31,833 SF (MORE OR LESS) EXHIBIT "B": ATTACHED AND BYTHIS REFERENCE MADE A PART HEREOF END DESCRIPTION THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION. E � 11/29i21 �y�`�°/ 4. rr�t- \ . Aaron Tillmanns DATE oI Q tiy, L.S. NO. 9584 i, Q, ¢ No. 9584 N j m GRI.�Fa Exhibit B Depiction of TCE Area TCE - OCFCD to OCSD 10/05/2017 LEGAL02A2165401v3 ED_INGER AVE. N89'38'45"E NORTH j CORNE24 SEC 21-5-11 � f 30' m INGRESS, TRACT EGRESS & NO. 3657 CR UTILITY EASEMENT N TPOB N89'3 '45"E S89'38'45 )Y�—/ 55.00' I 40' W Z_ O.C.F.C.D. PARCEL PER TRACT NO. 3657 WEST 35' OF THE NORTH 1\2 OF NE 1\4 SEC 21-5-11 W Z rn O TRACT ~ z NO. 3657 EXHIBIT "B" CL CENTERLINE TPOB TRUE POINT OF BEGINNING ROW RIGHT OF WAY TEMPORARY CONSTRUCTION EASEMENT AREA (31,833 SQ.FT. MORE OR LESS) ffiff-no REFERENCES (R1) TRACT MAP NO. 3657 BK 134 MAPS PG 21-25 (R2) TRACT MAP NO. 3508 BK 132 MAPS PG 41-42 35'x35' LOT A, TRACT NO. L LA 3508 IS NOT A PART OF ((Wor-T �P'V'OCFCD OWNERSHIP (CITY OF�H.B., PER TRACT NO. 3508) NO. 9584 S. UNE N1\2 SEL 21-5-11 p� ,,'� R !�' carttriu ��+i fit�A h R/� 11 /29/21 N00'23'40"W / /. AARON TfLLMANNS DATE 9TF OF CAti-���� 20.00 C TRACT 3508(R2) I L.S. NO. 9584 N. TRACT LINE, PREPARED FOR: PREPARED BY: JOB # 210656 ORANGE COUNTY TEMPORARY CONSTRUCTION SANITATION DISTRICT Cannon EASEMENT 16842 VON KARMAN AVENUE SUITE 150 IRVINE, CALIFORNIA 92608 (949) 753-8111 Civil Engineering • Planning • Surveying DRAWN BY: JB I SCALE: 1" = 80' Exhibit C Additional Work Items TCE - OCFCD to OCSD 10/05/2017 LEGAL02/421654010 WESTMINSTER QuITCiAIM CHANNELY EASEMENT — I E D I N G E R DRIVEWAY AVENUE GATE OLD PUMP STATION — — L — �I 0 150 300 TURNAROUND Lu W 1 INCH = 150 uj °C I TRACT NO.3642 z r z U) M.M.145/47-48 TRACT NO.3657 `t z M.M.134121-25 v 1 I~ w CD �z ACCESS RAMP — /ATE ¢ TRACT NO.3644 M.M.127/33-34 LEGEND DRIVEWAY ® PERMANENT EASEMENT TRACT NO.3506 TEMPORARY CONSTRUCTION M.M.132/41-42 ® EASEMENT MEADOWLARK DRIVE PREPARED FOR: PREPARED BY: JOB # 210656 ORANGE COUNTY Cannon LOCATION OF ADDITIONAL 16842 VON KARMAN AVENUE SUITE 150 WORK ITEMS SANITATION DISTRICT IRVINE, CALIFORNIA 92606 (949) 753-8111 Civil Engineering • Planning • Surveying DRAWN BY: APT SCALE: 1" = 150' ATTACHMENT D TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT FORM OF TCE QUITCLAIM [See attached] LEGAL02142164808v3 WHEN RECORDED, MAIL TO: Orange County Flood Control District County Executive Office c/o: Real Estate Services 400 W. Civic Center Drive, 5th Floor Santa Ana, California 92701 Attn: Infrastructure SPACE ABOVE THIE LINE FOR RECORDER'S USE This is to certify that this document is exempt A.P.N.: From recording fees per Govt. Code Sec. 27383 Project Location: Sunset Channel and is exempt from Document Transfer Tax per ❑ Unincorporated Area Rev. & Taxation Code Section 11922. X Incorporated, City of Huntington Beach QUITCLAIM DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the ORANGE COUNTY SANITATION DISTRICT, a public body ("Grantor"), does hereby REMISE, RELEASE, AND FOREVER QUITCLAIM to ORANGE COUNTY FLOOD CONTROL DISTRICT ("Grantee") any and all right, title or interest that Grantor has or may have in and to that real property conveyed in the Temporary Construction Easement recorded on , 2022 as Document Number in the office of the County Recorder of Orange County California IN WITNESS WHEREOF, this instrument has been executed on , 2022. ORANGE COUNTY SANITATION DISTRICT, a public body LEGAL02/41394735v5 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ORANGE On , 2022, before me, , a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public (SEAL) CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the within deed or grant to the ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic, is hereby accepted by the undersigned officer or agent on behalf of the Board of Supervisors of Orange County, California, acting as the governing board of the ORANGE COUNTY FLOOD CONTROL DISTRICT, pursuant to authority conferred by of the said Board of Supervisors, and the ORANGE COUNTY FLOOD CONTROL DISTRICT consents to recordation thereof by its duly authorized officer. Dated Director Approved as to form: County Counsel By: Deputy: Date: ORANGE COUNTY FLOOD CONTROL DISTRICT m Per Minute Order dated 120 ATTACHMENT E TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT FORM OF QUITCLAIM DEED LEGAL02/421648080 WHEN RECORDED, MAIL TO: Orange County Flood Control District County Executive Office c/o: Real Estate Services 400 W. Civic Center Drive, 5th Floor Santa Ana, California 92701 Attn: Infrastructure SPACE ABOVE THIE LINE FOR RECORDER'S USE This is to certify that this document is exempt A.P.N.: From recording fees per Govt. Code Sec. 27383 Project Location: Westminster Channel and is exempt from Document Transfer Tax per ❑ Unincorporated Area Rev. & Taxation Code Section 11922. X Incorporated, City of Huntington Beach QUITCLAIM DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the ORANGE COUNTY SANITATION DISTRICT, a public body ("Grantor"), does hereby REMISE, RELEASE, AND FOREVER QUITCLAIM to ORANGE COUNTY FLOOD CONTROL DISTRICT ("Grantee") any and all right, title or interest that Grantor has or may have in and to that real property described. in Attachment I and depicted in Attachment 2 attached hereto and by the reference made a part hereof. IN WITNESS WHEREOF, this instrument has been executed on , 202_. ORANGE COUNTY SANITATION DISTRICT, a public body Chad P. Wanke Board of Chairman LEGAL02/42165398v1 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ORANGE On , 2022, before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public (SEAL) LEGAL02/42165398v t CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the within deed or grant to the ORANGE COUNTY FLOOD CONTROL DISTRICT, a body corporate and politic, is hereby accepted by the undersigned officer or agent on behalf of the Board of Supervisors of Orange County, California, acting as the governing board of the ORANGE COUNTY FLOOD CONTROL DISTRICT, pursuant to authority conferred by of the said Board of Supervisors, and the ORANGE COUNTY FLOOD CONTROL DISTRICT consents to recordation thereof by its duly authorized officer. ORANGE COUNTY FLOOD CONTROL DISTRICT Dated Director Per Minute Order dated , 20_ Approved as to form: County Counsel By: Deputy: Date: LEGAL02/42165398v1 ATTACHMENT 1 TO QUITCLAIM DEED LEGAL02/42165398v1 EXHIBIT A A STRIP OF LAND, 6 FEET IN WIDTH, BEING A PORTION OF PARCEL 2C, IN THE CITY OF HUNTINGTON BEACH, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS CONVEYED TO THE ORANGE COUNTY FLOOD CONTROL DISTRICT BY DEED RECORDED IN BOOK 2518, PAGE 408 OF OFFICIAL RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE CENTERLINE INTERSECTION OF EDINGER AVENUE AND GRAHAM STREET, AS SHOWN ON TRACT NO. 7913 RECORDED IN BOOK 309 PAGES 32 THROUGH 33 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY; THENCE NORTH 89'38'46" EAST 125.25 FEET ALONG THE CENTERLINE OF SAID EDINGER AVENUE; THENCE PERPENDICULAR TO SAID CENTERLINE NORTH 00'21'14" WEST 30.00 FEET TO THE SOUTH LINE OF SAID PARCEL 2C, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTH 00'21'14" WEST 6.00 FEET TO A LINE PARALLEL WITH AND 6.00 FEET NORTH OF SAID SOUTH LINE; THENCE NORTH 89'38'46" EAST 31.00 FEET ALONG SAID PARALLEL LINE; THENCE PERPENDICULAR TO SAID LINE SOUTH 00'21'14" EAST 6.00 FEET TO THE SOUTH LINE OF SAID PARCEL 2C; THENCE SOUTH 89'38'46" WEST 31.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 186.00 SQUARE FEET AS SHOWN ON EXHIBIT B, ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION. wzi-\1 -T 03/14/2022 AARON P. TILLMANNS P. L.S. 9584 ATTACHMENT 2 TO QUITCLAIM DEED LEGAL02,/42165398v1 EXHIBIT B I � 42' - I W WESTMINSTER CHANNEL rn o I ORANGE COUNTY FLOOD CONTROL DISTRICT PARCEL C4-2A0 3 I o Ko 61599 PG. 871, D.R. _ PARC EM a I M ��e 25189 PG. 4089 Gone tY _ L2 TRUE POINT _ I L4 a OF BEGINNING oo l o POINT OF BEGINNING "' o0 :" 0 I — _ N89'38'46"E—_>125.25' z E D I N G E R AVENUE LEGEND ® � QUITCLAIM LOCATION UnfJ1\l�4"�" 03/14/2022 AARON P. TILLMANNS P.L.S. 9584 Line Table Line # Direction Length L1 N00'21'14"W 6.00' L2 N89'38'46"E 31.00' L3 S00' 21 ' 14"E 6.00' L4 S89'38'46"W 31.00' L LA r� P. Ti NO. 9584 1 "=30' ATTACHMENT F TO PURCHASE, SALE AND REPLACEMENT OF EASEMENT AGREEMENT LOCATION OF ADDITIONAL WORK ITEMS [See attached] LEGAL02/42 ] 64808v3 W E S T M I N S T E R QuIrum CHANNEL EASEMENT — — — E D I N G E R DRIVEWAY AVENUE GATE F— OLD PUMP STATION — ` — W, 0 150 300 TURNAROUND W J Lu 1 INCH = 150 w z rr-' I TRACT NO.3642 i Z cn M.M.145/47-48 TRACT NO.3657 I Q I M.M.134121-25 x I v I~ uw U ff :D I ¢I i� `t N0.3644 /ATE �TRACT M.M. 127133-34 ACCESS RAMP LEGEND — DRIVEWAY ® PERMANENT EASEMENT TRACT NO.3508 M.M.132/41-42 I TEMPORARY CONSTRUCTION EASEMENT L® MEADOWLARK DRIVE PREPARED FOR: I PREPARED BY: I JOB # 210666 1 ORANGE COUNTY SANITATION DISTRICT Cannon LOCATION OF ADDITIONAL 16842 VON KARMAN AVENUE SUITE 150 WORK ITEMS IRVINE, CALIFORNIA 92606 (949) 753-8111 Civil Engineering • Planning • Surveying DRAWN BY: APT I SCALE: 1" = 150' Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2580 Agenda Date: 10/26/2022 Agenda Item No: 12. FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: PLANT NO. 1 AND PLANT NO. 2 DATA CENTER NETWORK EQUIPMENT REPLACEMENT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Approve a Purchase Order Contract to ePlus Technology, Inc. for the Purchase of IT Hardware (Plant No. 1 and Plant No. 2 Data Center Network Equipment Replacement), Specification No. E-2022-134013D, for a total amount not to exceed $643,261.90, plus applicable sales tax; B. Approve a Purchase Order to ePlus Technology, Inc. using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA for the purchase of professional services to implement and configure the Plant No. 1 and Plant No. 2 Data Center Network, for a total amount not to exceed $90,433.60, in accordance with Ordinance No. OC SAN-56, Section 2.03(B) Cooperative Purchases; and C. Approve a contingency in the amount of $73,369.55 (10%) for both the Purchase Order Contract and Purchase Order. BACKGROUND Orange County Sanitation District's (OC San) data center network equipment at Plant Nos. 1 and 2 will reach the end of support in 2023. Staff recommends modernizing the data center equipment to accommodate today's high network bandwidth and speed requirements. Data center network equipment provides connectivity to all storage networks, Wi-Fi networks, voice services, applications, communications, and user access to OC San resources when working remotely. RELEVANT STANDARDS • 24/7/365 treatment plant reliability • Ensure the public's money is wisely spent • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard • Protect OC San assets Orange County Sanitation District Page 1 of 3 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2580 Agenda Date: 10/26/2022 Agenda Item No: 12. PROBLEM The current data center network equipment capacity cannot be increased due to outdated hardware, and it will be reaching end of support in 2023. The Information Technology (IT) Division has recently completed several upgrades to the Plant Nos. 1 and 2 network equipment, firewalls, and routers. The current data center network equipment will be a congestion point, restricting the amount of data flow. PROPOSED SOLUTION The Cisco 9000 series was chosen for the next -generation data center equipment replacement. This platform provides a better network with scalability, availability, and security. The proposed Cisco 9000 series platform for core and distribution layers will be consistent with the requirements of OC San IT infrastructure. TIMING CONCERNS Proper maintenance and performance of the data center at both Plant Nos. 1 and 2 is imperative for the continued support and safety of plant operations. I�LTi11;11K-A11010RK6100Eel i/_1:/V[r1_T0IEel ►1 Not replacing the data center network equipment at Plant Nos. 1 and 2 could result in equipment failure, thus restricting the amount of data flow and limiting capacity. Furthermore, if the network hardware fails after the manufacturer's end of support period, OC San will not be able to replace hardware promptly (if available) which could result in a partial or total network outage. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION A Notice Inviting Bids was issued on August 8, 2022 via PlanetBids. Bids were due on September 7, 2022. OC San received nine (9) bids valid for 180 calendar days from the bid opening date. Two (2) bids received were considered as non -responsive as one bidder (SHI International Corp.) did not bid on all line items and one bidder (Mvation Worldwide Inc.) did not submit the required bid submittals. The following is a list of the firms that submitted a bid. Based on these results, staff recommends awarding the Purchase Order Contract to ePlus Technology, Inc. Company Name Bid Determination ePlus Technology, Inc. $643,261.90 Responsive SHI International Corp $677,186.60 Non -Responsive Axelelliant LLC $720,042.38 lResponsive Saitech LLC 1$723,919.50 lResponsive Orange County Sanitation District Page 2 of 3 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2580 Agenda Date: 10/26/2022 Agenda Item No: 12. Impex Technologies $730,756.66 Responsive Thomas Gallaway Corporation $800,970.18 Responsive Zones, Inc. $880,299.40 Responsive Mvation Worldwide Inc. $892,419.24 Non -Responsive Joint Enterprise Technologies, LLC $971,304.74 lResponsive A cooperative agreement using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA will be used for the purchase of professional services to implement and configure the Plant Nos. 1 and 2 data center network in accordance with Ordinance No. OC SAN -56, Section 2.03(B), Cooperative Purchases. CEQA FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted. (FY2022-23 & FY2023-24 Budget, Section 8, Page 49, Information Technology Capital Program (M-MC-IT)). ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: N/A Orange County Sanitation District Page 3 of 3 Printed on 10/18/2022 powered by LegistarT" "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2588 STEERING COMMITTEE Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: CONTINUATION OF TELECONFERENCED PUBLIC MEETINGS GENERAL MANAGER'S RECOMMENDATION Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 13. RECOMMENDATION: A. Discuss and provide direction to staff on the continuation of remote meetings; and B. If appropriate, adopt Resolution No. OC SAN 22-33 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the continuation of remote meetings pursuant to Government Code Section 54953". BACKGROUND Under Government Code §54943(b)(3), a legislative body may use teleconferencing in connection with any meeting if it posts agendas in all teleconference locations, identifies each teleconference location in the meeting notice, makes each teleconference location accessible to the public, and allows members of the public to address the legislative body from each teleconference location. On September 16, 2021, Governor Newsom signed AB 361. The bill amends §54943 to allow legislative bodies to use teleconferencing for public meetings without complying with the requirements of §54943(b)(3) if 1) the Governor has proclaimed a state of emergency and the County of Orange recommends social distancing for vulnerable populations, and 2) the legislative body has determined that meeting in person would present an imminent risk to the health of Board Members, staff, and the public. The first condition is currently satisfied because the Governor's proclaimed State of Emergency remains in effect, and the County of Orange currently recommends measures to promote social distancing for vulnerable populations. In addition, the following facts support a finding by the Board that meeting in person would present an imminent risk to the health of Board Members, staff, and the public: • In -person meetings of the Orange County Sanitation District's (OC San) Governing Board and Committees involve relatively large numbers of attendees, as the Board has 25 members and OC San has a large staff. • The room in which Board and Committee meetings take place is not large enough to easily accommodate social distancing given the number of Board Members and staff that regularly attend. Orange County Sanitation District Page 1 of 6 Printed on 10/18/2022 powered by LegistarTIM File #: 2022-2588 Agenda Date: 10/26/2022 Agenda Item No: 13. • While effective COVID-19 vaccines are widely available, many Orange County residents have not been vaccinated. • In order to slow down the transmission of COVID-19 and its variants, public health officials recommend that unvaccinated persons avoid gatherings and practice social distancing. • Some individuals who contract COVID-19 and its variants have no symptoms or have only mild symptoms and are therefore unaware that they carry the virus and may be transmitting it to others. • Older adults and individuals with medical conditions are at higher risk of severe illness from COVID-19 and its variants. • The age, condition, and health of a significant portion of residents within OC San's jurisdiction place them at risk for serious health complications, including hospitalization and death, from COVID-19 and its variants. • Younger and otherwise healthy people are also at risk for serious health problems and may transmit COVID-19 and its variants to others. In order to hold remote meetings without complying with §54943(b)(3), the legislative body must: 1) give notice of the means by which members of the public may access the meeting and offer public comment, 2) provide a call -in or internet based option, and 3) provide an opportunity for the public to address the legislative body in real time. Microsoft Teams will allow OC San to comply with the second and third requirements. On September 13, 2022, Governor Newsom signed into law AB 2449 (Rubio) marking further modifications to the Brown Act which go into effect on January 1, 2023. AB 2449 provides alternative teleconference procedures to allow members of a legislative body to participate remotely, the application of which relies on individual facts and circumstances. AB 2449 allows the legislative body of a local agency to use teleconferencing without complying with the traditional Brown Act teleconferencing rules or the AB 361 rules in certain circumstances. To do so, at least a quorum of the members of the legislative body must participate in person from a singular physical location identified on the agenda, which location will be open to the public and within the boundaries of the local agency. The legislative body must also provide either a two-way audiovisual platform or two- way telephonic service and a live webcasting of the meeting to allow the public to remotely hear and visually observe the meeting, and remotely address the legislative body. The agenda must identify and include an opportunity for all persons to attend via a call -in option, internet-based service option, and at the in -person location of the meeting. In addition to the above prerequisites, AB 2449 also contains a number of provisions that only allow a member of the legislative body to participate remotely under certain circumstances for "just cause" and "emergency", which are narrowly defined in the legislation. Additionally, AB 2449's teleconference procedures may not be used by a member of the legislative body to teleconference for a period of more than three consecutive months or 20% of the regular meetings within a calendar year, or more than two meetings if the legislative body meets fewer than 10 times per calendar year. Members participating remotely must do so through both audio and visual technology and must publicly disclose whether any individual over the age of 18 is present at the remote location with the member. The remote meeting rules enacted in AB 361 will expire on January 1, 2024. AB 2449's rules remain in effect through 2025. Since AB 2449 modified that Brown Act and AB 361 suspends components of Orange County Sanitation District Page 2 of 6 Printed on 10/18/2022 powered by LegistarT" File #: 2022-2588 Agenda Date: 10/26/2022 Agenda Item No: 13. the Brown Act, AB 361 remains the prevailing direction as to how meetings may be conducted until Governor Newsom rescinds the State of Emergency order and the County of Orange no longer recommends social distancing for vulnerable populations. On October 17, 2022, Governor Newsom announced that the COVID-19 State of Emergency will end on February 28, 2023. RELEVANT STANDARDS • Comply with Government Code Section 54943 • Commitment to safety & reducing risk in all operations • Provide a safe and collegial workplace PROBLEM At the meeting on September 28, 2022, the Board of Directors asked that the format of how meetings are conducted (remote, in -person, hybrid) be agendized for discussion. Should OC San officials continue to impose or recommend measures to promote social distancing in OC San facilities and want to continue conducting remote meetings, Resolution No. OC SAN 22-33 needs to be adopted. a:W 1919411&*9 111119101 At the request of the Board, discuss and provide direction to staff on the continuation of remote meetings. To facilitate this discussion, staff has identified the following three options for future Board of Directors and Board Committee meetings. Option #1: Continuation of remote meetings Meetings of the Board of Directors and Board Committees have been conducted in this format since March/April 2020. This option will continue to be available pursuant to AB 361 as long as the Governor's State of Emergency order is in place, which the Governor announced will end on February 28, 2023. As this is currently how meetings are conducted, nothing further is needed outside of the Board of Directors being required to continue to adopt a resolution every 30 days to continue using the relaxed Brown Act teleconferencing requirements. This option allows full access to the public for participation in meetings of the OC San Board of Directors whether they want to attend in person or remotely. Option #2: Hybrid meetings This option would allow some Board Members to participate virtually in meetings and others to attend in person. This option will continue to be available pursuant to AB 361 as long as the Governor's State of Emergency order is in place, which the Governor announced will end on February 28, 2023. This format presents challenges as attendance varies by meeting, meaning that Alternate Directors may participate; both Directors and Alternate Directors may be absent, most often with no advance notification to staff; among other scenarios. Implementing this format may require some sort of reservation system and adherence to it. Staff has ensured that the technology is in place to accommodate this format, but technical difficulties may arise in transitioning to this format. The Board of Directors would continue to be required to adopt a resolution every 30 days to continue using the relaxed Brown Act teleconferencing requirements. This option allows full access to the Orange County Sanitation District Page 3 of 6 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2588 Agenda Date: 10/26/2022 Agenda Item No: 13. public for participation in meetings of the OC San Board of Directors whether they want to attend in person or remotely. Option #3: In -person meetings This option would return meetings to the in -person format as they were prior to the COVID-19 pandemic. Staff would take all precautions to safeguard the health and welfare of Board Members and staff in returning to this format. This option allows access to the public for participation in meetings of the OC San Board of Directors only if they are able to attend in person. TIMING CONCERNS To continue in the remote meeting format, if the Resolution is not adopted, Board of Directors and Committee meetings will be required to meet in person pursuant to Government Code §§54950 et seq. PRIOR COMMITTEE/BOARD ACTIONS September 28, 2022 - Adopted Resolution No. OC SAN 22-32 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953"and requested that a discussion of the format of how meetings are conducted be agendized. September 14, 2022 - Adopted Resolution No. OC SAN 22-26 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". August 24, 2022 - Adopted Resolution No. OC SAN 22-24 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". July 27, 2022 - Adopted Resolution No. OC SAN 22-21 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". July 13, 2022 - Adopted Resolution No. OC SAN 22-20 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". June 22, 2022 - Adopted Resolution No. OC SAN 22-19 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". May 25, 2022 - Adopted Resolution No. OC SAN 22-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". Orange County Sanitation District Page 4 of 6 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2588 Agenda Date: 10/26/2022 Agenda Item No: 13. April 27, 2022 - Adopted Resolution No. OC SAN 22-13 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". April 13, 2022 - Adopted Resolution No. OC SAN 22-12 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". March 23, 2022 - Adopted Resolution No. OC SAN 22-11 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". February 23, 2022 - Adopted Resolution No. OC SAN 22-08 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". January 26, 2022 - Adopted Resolution No. OC SAN 22-02 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". January 12, 2022 - Adopted Resolution No. OC SAN 22-01 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". December 15, 2021 - Adopted Resolution No. OC SAN 21-24 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". November 17, 2021 - Adopted Resolution No. OC SAN 21-20 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". October 27, 2021 - Adopted Resolution No. OC SAN 21-15 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the Continuation of Remote Meetings pursuant to Government Code Section 54953". October 6, 2021 - Adopted Resolution No. OC SAN 21-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing Remote Meetings pursuant to Government Code Section 54953". ADDITIONAL INFORMATION To continue in the remote meeting format, the Board of Directors must make certain findings by majority vote every 30 days to continue using the relaxed Brown Act teleconferencing requirements pursuant to Government Code Section 54953(e). Orange County Sanitation District Page 5 of 6 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2588 CEQA N/A Ia10/_1►INF-11wore] ►&IIQ 1:7_111If]ki K N/A Agenda Date: 10/26/2022 Agenda Item No: 13. ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Resolution No. OC SAN 22-33 Orange County Sanitation District Page 6 of 6 Printed on 10/18/2022 powered by LegistarTM RESOLUTION NO. OC SAN 22-33 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT AUTHORIZING THE CONTINUATION OF REMOTE MEETINGS PURSUANT TO GOVERNMENT CODE SECTION 54953 WHEREAS, Government Code Section 54953(e) allows a legislative body to hold remote meetings through teleconferencing without complying with the requirements of Government Code Section 54953(b)(3), subject to certain conditions and requirements; and WHEREAS, on March 4, 2020, the Governor proclaimed a State of Emergency based on the threat of COVID-19 and its variants, and the State of Emergency remains in effect; and WHEREAS, based on the threat of COVID-19 and its variants, the County of Orange recommends measures to promote social distancing for vulnerable populations; and WHEREAS, in -person meetings of the Orange County Sanitation District's Governing Board and Committees involve relatively large numbers of attendees, as the Board has 25 members and OC San has a large staff; and WHEREAS, the room in which Board and Committee meetings take place is not large enough to easily accommodate social distancing given the number of Board Members and staff that regularly attend; and WHEREAS, while effective COVID-19 vaccines are widely available, many Orange County residents have not been vaccinated; and WHEREAS, some individuals who contract COVID-19 and its variants have no symptoms or have only mild symptoms and are therefore unaware that they carry the virus and may be transmitting it to others; and WHEREAS, older adults and individuals with medical conditions are at higher risk of severe illness from COVID-19 and its variants; and WHEREAS, sustained COVID-19 and its variants community transmission continues to occur; and OC SAN 22-33-1 WHEREAS, the age, condition, and health of a significant portion of residents within the Orange County Sanitation District's jurisdiction place them at risk for serious health complications, including hospitalization and death, from COVID-19 and its variants; and WHEREAS, younger and otherwise healthy people are also at risk for serious health problems and may transmit COVID-19 and its variants to others; and WHEREAS, the Board of Directors of the Orange County Sanitation District finds that the conditions stated above have caused, and will continue to cause, conditions of peril to the safety of persons within the Orange County Sanitation District that are likely beyond the control of services, personnel, equipment, and facilities of the Orange County Sanitation District. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The above recitals are true and correct and are incorporated herein by reference. Section 2. The conditions described in Government Code Section 54953(e) are present, in that (a) the Governor has proclaimed a state of emergency and the County of Orange recommends social distancing for vulnerable populations, and (b) the Board of Directors has determined that meeting in person would present an imminent risk to the health of Board members, staff, and the public based on the circumstances described above. Section 3. The Board of Directors and the Committees of the legislative body shall conduct its meetings as authorized by Government Code Section 54953(e) and comply with the requirements set forth therein. Section 4. The General Manager of the Orange County Sanitation District is authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code Section 54953(e) and other applicable provisions of the Brown Act. Section 5. This Resolution shall take effect immediately upon its adoption. OC SAN 22-33-2 PASSED AND ADOPTED at a Regular meeting of the Board of Directors held October 26, 2022. Chad P. Wanke Board Chairman ATTEST: Kelly A. Lore, MMC Clerk of the Board APPROVED AS TO FORM: Bradley R. Hogin General Counsel OC SAN 22-33-3 STATE OF CALIFORNIA ss COUNTY OF ORANGE I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OC SAN 22-33 was passed and adopted at a Regular meeting of said Board on the 26th day of October 2022, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 26th day of October 2022. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District OC SAN 22-33-4 "� SAN ORANGE COUNTY SANITATION DISTRICT File #: 2022-2589 STEERING COMMITTEE Agenda Report Agenda Date: 10/26/2022 FROM: James D. Herberg, General Manager SUBJECT: Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 Agenda Item No: 14. REVISED POLICY REGARDING BOARD OF DIRECTORS' EXPENSE REIMBURSEMENT, MEETING ATTENDANCE AND COMPENSATION GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Adopt Resolution No. OC SAN 22-34 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement, Meeting Attendance and Compensation; and Repealing Resolution No. OCSD 18- 20". BACKGROUND At the request of the Board Chairman, this Resolution is being updated to include the addition of compensable meetings conducted between the Board Chairman and other Board Members where business of the Orange County Sanitation District (OC San) is being discussed. In addition, the revised policy requires Board Members to submit a list of meetings attended, including a description of the purpose for each meeting and the date, time, and location of the meeting. The Resolution is also being updated with housekeeping changes to reflect the organizational name change from "OCSD" and "District" to OC San. RELEVANT STANDARDS • California Government Code Section 54950 et seq. • Comply with transparency and communication requirements, including the Brown Act I0:013114►vil OC San's current policy allows for paid compensation when a Board Member meets to discuss the business of OC San with a member of OC San staff, but does not provide clarity and guidance for the allowance of compensation when a Board Member meets with the Board Chairperson for the same purpose. Staff recommends adopting a new policy to ensure there is clear, consistent policy guidance that complies with all applicable laws and regulations. Orange County Sanitation District Page 1 of 2 Printed on 10/18/2022 powered by LegistarTM File #: 2022-2589 PROPOSED SOLUTION Agenda Date: 10/26/2022 Agenda Item No: 14. Adopt the updated Resolution to provide policy direction for staff and the Board of Directors to administer compensation approvals for Board Member meeting attendance. PRIOR COMMITTEE/BOARD ACTIONS November 2018 - Adopted Resolution No. OCSD 18-20 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement, Meeting Attendance and Compensation; and Repealing Resolution No. OCSD 15-06". ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Resolution No. OC SAN 22-34 - Draft (Redlined) • Resolution No. OC SAN 22-34 (Clean) Orange County Sanitation District Page 2 of 2 Printed on 10/18/2022 powered by LegistarTM RESOLUTION NO. OC SAN 22-34 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ADOPTING A REVISED POLICY REGARDING BOARD OF DIRECTORS' EXPENSE REIMBURSEMENT, MEETING ATTENDANCE AND COMPENSATION; AND REPEALING RESOLUTION NO. OCSD 18-20 WHEREAS, pursuant to Government Code section 53232.2, the Board of Directors adopted a written policy governing compensable activities and reimbursable expenses for travel, meals, lodging, and incidentals; and WHEREAS, the Board of Directors desires to revise the policy; NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: Adoption of Policy and Establishment of Procedures. The Board of Directors hereby adopts the Directors Compensation and Expense Reimbursement Policy, set forth as Exhibit "A", attached hereto and incorporated herein by reference. Section 2: Rescission of Inconsistent Resolutions and Policies. Resolution No. OCSD 18-20 is hereby repealed. In addition, any prior resolutions and/or policies established by the Board of Directors that conflict with the policy set forth in Exhibit "A" shall be deemed rescinded to the extent of such conflict. PASSED AND ADOPTED at a regular meeting of the Board of Directors held 26t" day of October 2022. Chad P. Wanke Board Chairman APPROVED AS TO FORM: Bradley R. Hogin General Counsel OC SAN 22-34-1 ATTEST: Kelly A. Lore, MMC Clerk of the Board OC SAN 22-34-2 STATE OF CALIFORNIA ss COUNTY OF ORANGE I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OC SAN 22-34 was passed and adopted at a regular meeting of said Board on the 26th day of October 2022, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 26th day of October 2022. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District OC SAN 22-34-3 EXHIBIT "A" ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS' COMPENSATION AND EXPENSE REIMBURSEMENT POLICY This Policy governs compensation and reimbursement of expenses for members of the Orange County Sanitation District's (OC San) Board of Directors. The Policy applies to both regular members of the Board and alternate members. ARTICLE I. DIRECTORS' COMPENSATION Pursuant to an ordinance adopted by the Board of Directors, DistriGt OC San is authorized to compensate Board members in a specified amount for (1) attending each meeting of the Board of Directors, and (2) otherwise providing a day of service to the DiStriGOC San. The ordinance limits compensation to a specified maximum number of days per month. The Board of Directors may, from time to time, amend the ordinance to change the amount of compensation and/or the maximum number of compensable days per month. As required by state law, ' this Article identifies those activities that are compensable. Section 1: Compensable Activities. A. Meetings. Each regular Director shall be entitled to compensation for attendance at (1) each meeting of the Board of Directors; (2) each meeting of the Standing Committee on which the Director serves; (3) each meeting of an Ad Hoc Committee to which the Director has been duly appointed; and (4) each meeting of any joint governmental board, committee, or association to which the Director has been appointed as theD;s;rictOC San's representative. Each alternate Director shall be entitled to compensation for attendance at a meeting when, and only when, the alternate Director attends the meeting in place of the regular Director. B. Required Training. Each Director shall be entitled to compensation for attendance at the ethics training required by Government Code Section 53235 and the sexual harassment training and education required by Government Code Section 12950.1. C. Other Activities. The Chairperson of the Board of Directors may, on a case - by -case basis, authorize compensation of individual Directors for participating in the following types of activities: (1) meetings with representatives of local, regional, state, or national government on issues affecting the- OC SanD+StriG ; (2) meetings, conferences, and seminars sponsored by the California Association of Sanitation Agencies or the Health & Safety Code section 4733(c) and Government Code section 53232 et seq OC SAN 22-34-3 California Special Districts Association; (3) ceremonial events sponsored by OC Santhe DistriGt; (4) ceremonial events sponsored by another organization if the Board Chairperson has authorized the Director to represent the DistTGt.00 San at the event; (5) meetings of a Standing Committee or Ad Hoc Committee when the Director is not a committee member; (6) meetings of agencies, nonprofit organizations, or service clubs when the Board Chairperson has authorized the Director to make a presentation on behalf of OC San; and (7) meetings with OC SanD+stricstaff or the Chairperson of the Board, including telephone conferences when physical attendance is impractical._ In addition, the Steering Committee may, on a case -by -case basis, authorize compensation of individual Directors for attending meetings, conferences, or seminars relating to wastewater, local government, and/or other matters within the Board's jurisdiction. D. Considerations. The Board Chairperson and/or the Steering Committee shall approve compensation under Section C above only for activities that provides a benefit to the D;StriGOC San. Benefits ,RGl de, butinclude but are not ReGessarily limited to, the acquisition of information, education, training, and skills that will further the D+striGOC San's ability to protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Other benefits include positive changes to federal and state statutes and regulations that govern the DiStriG OC San, and maintenance of positive relations with the public and other governmental agencies. In addition, a list of meetings attended, by each Director, must be provided to the Clerk of the Board no later than the 3rtl day of the following month of which meetings occurred. Each submittal should include a description of the purpose for the meeting; and the date. time, and location of meetina. Section 2: Limitation. In no event shall a Director receive compensation for more than one meeting or other activity on the same day. Section 3: Non-Comaensable Activities. Notwithstanding Section 1 above, Board members shall not receive compensation for the following activities: (1) attendance at meetings or events of nonprofit organizations or service clubs, except when the Board Chairperson has authorized the Director to make a presentation on behalf of theSt,TGtOC San as described in Section 1.1.C. above; (2) D+str+EOC San -sponsored employee events including, but not limited to, the annual employee holiday luncheon and retirement events; (3) parades, festivals, holiday events, or retirement dinners; (4) meetings with existing or potential contractors, vendors, or consultants; (5) meetings of partisan political organizations; (6) meetings, tours, and similar events conducted at the request of the Board member; or (7) any activity not described in Section 1.C. above. OC SAN 22-34-4 ARTICLE II. REIMBURSEMENT OF DIRECTORS' EXPENSES Section 1: Approved Activities. In accordance with the terms of this Policy, the GtOC San will reimburse Directors for certain expenses incurred in connection with the compensable activities described above in Article I. The D;StriGOC San will not reimburse Directors for any other expenses. Section 2: Reimbursable Expenses. A. Transportation. In travelling to and from events, Directors must use the most economical form of transportation that is reasonably consistent with the Director's travel and scheduling requirements. Mileage for Personal Vehicles. ThoGtOC San will reimburse Directors for use of personal vehicles based on actual miles traveled at the then -current "standard mileage rate" adopted by the U.S. Internal Revenue Service for use in deducting the cost of operating an automobile for business purposes. The DistricQQ San will not reimburse Directors for any other personal vehicle expenses. When calculating mileage traveled by a Director to attend an event, tham-Distr;GOC San will use the lesser of (1) the distance from the administrative headquarters of the Director's member agency to the event, and (2) the actual distance traveled. Mileage reimbursements shall not exceed the cost of the lowest available airfare. Other Transportation Expenses. When travel by personal vehicle is impractical, theam D;striGOC San will reimburse Directors for the actual cost of (1) regularly -scheduled travel by airplane, train, bus, or other commercial carrier, (2) rental cars, and (3) taxis and other comparably -priced for - hire vehicles. The DiStFiGtOG' San will also reimburse Directors for related necessary travel expenses such as baggage fees, toll charges, and parking fees. Directors must take advantage of any government or group rates offered by a transportation provider. Before deciding to travel by air, each Director must consider the total cost of alternatives, including the cost of ground transportation and any necessary lodging. Each Director should also consider alternative departure times, departure and arrival airports, dates, departure times, and stopovers to minimize airfare. Directors should request travel arrangements as early as possible to take advantage of lower airfares. Generally, the DiStriG OC San will only reimburse Directors for air travel in coach OC SAN 22-34-5 class. When necessary based on a Director's physical needs and/or the need to conduct meaningful work during a flight, the Board Chairperson has the discretion to approve reimbursement of first class air travel. For trips that will exceed 24 hours, Directors must use their personal cars to travel to and from the airport, and utilize long-term airport parking, rather than pay for a taxi or other transportation to and from the airport. B. Lodging. The D;str;c4OC San will reimburse Directors for actual and necessary lodging expenses incurred in attending a conference, seminar, or meeting. Directors must take advantage of any government rate or group rate for lodging whenever possible. If there is no government or group rate, the DistriG OC San will reimburse Directors for lodging up to the per diem rate used by the U.S. Internal Revenue Service as the maximum allowable deduction for business -related lodging expenses. The per diem rates are set by the General Service Administration ("GSA") for federal employees. The rates are set forth at GSA.gov/per diem. Lodging in connection with an activity that lasts only one day is considered "necessary" when the travel time to and from the activity exceeds two hours. C. Meals. The D;str;catOC San will reimburse Directors for actual and necessary dining expenses incurred while attending (1) a conference, seminar, or meeting outside of the DiStFiG OC San, or (2) an D OC San -related business meeting within the�GOC San. Thrn-tOC San will reimburse Directors up to the applicable GSA per diem rate for each separate meal set forth at GSA.gov/per diem. D. Incidentals. The D;str;c-+OC San will reimburse Directors for actual and necessary incidental expenses incurred while attending a conference, seminar, or meeting outside the DiStFOGOC San, up to the applicable GSA per diem rate set forth at GSA.gov/per diem. Reimbursable expenses include tips given to drivers, porters, bellhops, baggage carriers, and hotel housekeepers. E. Travel Arrangements. Each Director must utilize n'�OC San staff to arrange all travel, lodging, and event registrations. The General Manager shall designate an n'�OC San employee responsible for making these arrangements. The General Manager shall designate a single travel agency for use in making all travel arrangements. Section 3: Expenses That Are Not Reimbursable. TheGtOC San will not reimburse Directors for the costs of: (1) barber and/or beauty shop services; (2) fines for traffic or parking violations; (3) any person OC SAN 22-34-6 accompanying a Director on an DiStriGOC San -approved trip or event; (4) personal telephone calls; (5) fitness/health facility use; (6) massages; (7) alcoholic beverages; (8) entertainment (movies, sporting events, etc.); or (9) vehicle expenses other than the standard mileage charge. Section 4: Reimbursement Procedure. Each Director seeking reimbursement must file with the Clerk of the Board an expense report no later than three weeks after the conclusion of the compensable activity. The report shall attach detailed, actual receipts for all expenses. The report shall document that each expense meets the requirements for reimbursement set forth in this policy. Without limiting the foregoing, each report shall identify the compensable activity and the date, nature, and purpose of each expense for which reimbursement is sought. For reimbursement of a personal vehicle expense at the standard mileage rate, the expense report shall identify the date of the travel, the actual miles traveled, and the business purpose of the travel. The General Manager shall prepare a standard form of expense report for use by Directors in seeking reimbursement. Section 5: Board Reports. Each Director seeking reimbursement of expenses incurred in connection with an activity shall provide a brief report of the activity at the next regular meeting of the Board of Directors. Section 6: Other Expenses. Any expense that does not meet the requirements of this policy may be reimbursed only if the Board of Directors approves the expense at a public meeting before the expense is incurred. ARTICLE III. PENALTIES. Any Director that misuses public resources or falsifies an expense report required by this policy is subject to the following penalties: (1) loss of reimbursement privileges; (2) restitution of the Distric OC San; (3) civil penalties for misuse of public resources pursuant to Government Code Section 8314; and/or (4) prosecution for misuse of public resources pursuant to Penal Code Section 424. OC SAN 22-34-7 RESOLUTION NO. OC SAN 22-34 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ADOPTING A REVISED POLICY REGARDING BOARD OF DIRECTORS' EXPENSE REIMBURSEMENT, MEETING ATTENDANCE AND COMPENSATION; AND REPEALING RESOLUTION NO. OCSD 18-20 WHEREAS, pursuant to Government Code section 53232.2, the Board of Directors adopted a written policy governing compensable activities and reimbursable expenses for travel, meals, lodging, and incidentals; and WHEREAS, the Board of Directors desires to revise the policy; NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: Adoption of Policy and Establishment of Procedures. The Board of Directors hereby adopts the Directors Compensation and Expense Reimbursement Policy, set forth as Exhibit "A", attached hereto and incorporated herein by reference. Section 2: Rescission of Inconsistent Resolutions and Policies. Resolution No. OCSD 18-20 is hereby repealed. In addition, any prior resolutions and/or policies established by the Board of Directors that conflict with the policy set forth in Exhibit "A" shall be deemed rescinded to the extent of such conflict. PASSED AND ADOPTED at a regular meeting of the Board of Directors held 26t" day of October 2022. Chad P. Wanke Board Chairman APPROVED AS TO FORM: Bradley R. Hogin General Counsel OC SAN 22-34-1 ATTEST: Kelly A. Lore, MMC Clerk of the Board OC SAN 22-34-2 STATE OF CALIFORNIA ss COUNTY OF ORANGE I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OC SAN 22-34 was passed and adopted at a regular meeting of said Board on the 26th day of October 2022, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 26t" day of October 2022. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District OC SAN 22-34-3 EXHIBIT "A" ORANGE COUNTY SANITATION DISTRICT BOARD OF DIRECTORS' COMPENSATION AND EXPENSE REIMBURSEMENT POLICY This Policy governs compensation and reimbursement of expenses for members of the Orange County Sanitation District's (OC San) Board of Directors. The Policy applies to both regular members of the Board and alternate members. ARTICLE I. DIRECTORS' COMPENSATION Pursuant to an ordinance adopted by the Board of Directors, OC San is authorized to compensate Board members in a specified amount for (1) attending each meeting of the Board of Directors, and (2) otherwise providing a day of service to OC San. The ordinance limits compensation to a specified maximum number of days per month. The Board of Directors may, from time to time, amend the ordinance to change the amount of compensation and/or the maximum number of compensable days per month. As required by state law, 1 this Article identifies those activities that are compensable. Section 1: Compensable Activities. A. Meetings. Each regular Director shall be entitled to compensation for attendance at (1) each meeting of the Board of Directors; (2) each meeting of the Standing Committee on which the Director serves; (3) each meeting of an Ad Hoc Committee to which the Director has been duly appointed; and (4) each meeting of any joint governmental board, committee, or association to which the Director has been appointed as OC San's representative. Each alternate Director shall be entitled to compensation for attendance at a meeting when, and only when, the alternate Director attends the meeting in place of the regular Director. B. Required Training. Each Director shall be entitled to compensation for attendance at the ethics training required by Government Code Section 53235 and the sexual harassment training and education required by Government Code Section 12950.1. C. Other Activities. The Chairperson of the Board of Directors may, on a case - by -case basis, authorize compensation of individual Directors for participating in the following types of activities: (1) meetings with representatives of local, regional, state, or national government on issues affecting OC San; (2) meetings, conferences, and seminars sponsored by the California Association of Sanitation Agencies or the California Special Districts Association; (3) ceremonial events sponsored by OC San; (4) Health & Safety Code section 4733(c) and Government Code section 53232 et seq OC SAN 22-34-4 ceremonial events sponsored by another organization if the Board Chairperson has authorized the Director to represent OC San at the event; (5) meetings of a Standing Committee or Ad Hoc Committee when the Director is not a committee member; (6) meetings of agencies, nonprofit organizations, or service clubs when the Board Chairperson has authorized the Director to make a presentation on behalf of OC San; and (7) meetings with OC San staff or the Chairperson of the Board, including telephone conferences when physical attendance is impractical. In addition, the Steering Committee may, on a case -by -case basis, authorize compensation of individual Directors for attending meetings, conferences, or seminars relating to wastewater, local government, and/or other matters within the Board's jurisdiction. D. Considerations. The Board Chairperson and/or the Steering Committee shall approve compensation under Section C above only for activities that provides a benefit to OC San. Benefits include but are not limited to, the acquisition of information, education, training, and skills that will further OC San's ability to protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Other benefits include positive changes to federal and state statutes and regulations that govern OC San, and maintenance of positive relations with the public and other governmental agencies. In addition, a list of meetings attended, by each Director, must be provided to the Clerk of the Board no later than the 3rd day of the following month of which meetings occurred. Each submittal should include a description of the purpose for the meeting; and the date, time, and location of meeting. Section 2: Limitation. In no event shall a Director receive compensation for more than one meeting or other activity on the same day. Section 3: Non-Compensable Activities. Notwithstanding Section 1 above, Board members shall not receive compensation for the following activities: (1) attendance at meetings or events of nonprofit organizations or service clubs, except when the Board Chairperson has authorized the Director to make a presentation on behalf of OC San as described in Section 1.1.C. above; (2) OC San - sponsored employee events including, but not limited to, the annual employee holiday luncheon and retirement events; (3) parades, festivals, holiday events, or retirement dinners; (4) meetings with existing or potential contractors, vendors, or consultants; (5) meetings of partisan political organizations; (6) meetings, tours, and similar events conducted at the request of the Board member; or (7) any activity not described in Section 1.C. above. OC SAN 22-34-5 ARTICLE II. REIMBURSEMENT OF DIRECTORS' EXPENSES Section 1: Approved Activities. In accordance with the terms of this Policy, OC San will reimburse Directors for certain expenses incurred in connection with the compensable activities described above in Article I. OC San will not reimburse Directors for any other expenses. Section 2: Reimbursable Expenses. A. Transportation. In travelling to and from events, Directors must use the most economical form of transportation that is reasonably consistent with the Director's travel and scheduling requirements. Mileage for Personal Vehicles. OC San will reimburse Directors for use of personal vehicles based on actual miles traveled at the then -current "standard mileage rate" adopted by the U.S. Internal Revenue Service for use in deducting the cost of operating an automobile for business purposes. OC San will not reimburse Directors for any other personal vehicle expenses. When calculating mileage traveled by a Director to attend an event, OC San will use the lesser of (1) the distance from the administrative headquarters of the Director's member agency to the event, and (2) the actual distance traveled. Mileage reimbursements shall not exceed the cost of the lowest available airfare. ii. Other Transportation Expenses. When travel by personal vehicle is impractical, OC San will reimburse Directors for the actual cost of (1) regularly -scheduled travel by airplane, train, bus, or other commercial carrier, (2) rental cars, and (3) taxis and other comparably -priced for -hire vehicles. OC San will also reimburse Directors for related necessary travel expenses such as baggage fees, toll charges, and parking fees. Directors must take advantage of any government or group rates offered by a transportation provider. Before deciding to travel by air, each Director must consider the total cost of alternatives, including the cost of ground transportation and any necessary lodging. Each Director should also consider alternative departure times, departure and arrival airports, dates, departure times, and stopovers to minimize airfare. Directors should request travel arrangements as early as possible to take advantage of lower airfares. Generally, OC San will only reimburse Directors for air travel in coach class. When necessary based on a Director's physical needs and/or the need to conduct meaningful work during a flight, the Board Chairperson has the discretion to approve reimbursement of first class air travel. For trips that will exceed 24 hours, Directors must use their OC SAN 22-34-6 personal cars to travel to and from the airport, and utilize long-term airport parking, rather than pay for a taxi or other transportation to and from the airport. B. Lodging. OC San will reimburse Directors for actual and necessary lodging expenses incurred in attending a conference, seminar, or meeting. Directors must take advantage of any government rate or group rate for lodging whenever possible. If there is no government or group rate, OC San will reimburse Directors for lodging up to the per diem rate used by the U.S. Internal Revenue Service as the maximum allowable deduction for business -related lodging expenses. The per diem rates are set by the General Service Administration ("GSA") for federal employees. The rates are set forth at GSA.gov/per diem. Lodging in connection with an activity that lasts only one day is considered "necessary" when the travel time to and from the activity exceeds two hours. C. Meals. OC San will reimburse Directors for actual and necessary dining expenses incurred while attending (1) a conference, seminar, or meeting outside of OC San, or (2) an OC San -related business meeting within OC San. OC San will reimburse Directors up to the applicable GSA per diem rate for each separate meal set forth at.GSA.gov/per diem. D. Incidentals. OC San will reimburse Directors for actual and necessary incidental expenses incurred while attending a conference, seminar, or meeting outside OC San, up to the applicable GSA per diem rate set forth at GSA.gov/per diem. Reimbursable expenses include tips given to drivers, porters, bellhops, baggage carriers, and hotel housekeepers. E. Travel Arrangements. Each Director must utilize OC San staff to arrange all travel, lodging, and event registrations. The General Manager shall designate an OC San employee responsible for making these arrangements. The General Manager shall designate a single travel agency for use in making all travel arrangements. Section 3: Expenses That Are Not Reimbursable. OC San will not reimburse Directors for the costs of: (1) barber and/or beauty shop services; (2) fines for traffic or parking violations; (3) any person accompanying a Director on an OC San -approved trip or event; (4) personal telephone calls; (5) fitness/health facility use; (6) massages; (7) alcoholic beverages; (8) entertainment (movies, sporting events, etc.); or (9) vehicle expenses other than the standard mileage charge. OC SAN 22-34-7 Section 4: Reimbursement Procedure. Each Director seeking reimbursement must file with the Clerk of the Board an expense report no later than three weeks after the conclusion of the compensable activity. The report shall attach detailed, actual receipts for all expenses. The report shall document that each expense meets the requirements for reimbursement set forth in this policy. Without limiting the foregoing, each report shall identify the compensable activity and the date, nature, and purpose of each expense for which reimbursement is sought. For reimbursement of a personal vehicle expense at the standard mileage rate, the expense report shall identify the date of the travel, the actual miles traveled, and the business purpose of the travel. The General Manager shall prepare a standard form of expense report for use by Directors in seeking reimbursement. Section 5: Board Reports. Each Director seeking reimbursement of expenses incurred in connection with an activity shall provide a brief report of the activity at the next regular meeting of the Board of Directors. Section 6: Other Expenses. Any expense that does not meet the requirements of this policy may be reimbursed only if the Board of Directors approves the expense at a public meeting before the expense is incurred. ARTICLE III. PENALTIES. Any Director that misuses public resources or falsifies an expense report required by this policy is subject to the following penalties: (1) loss of reimbursement privileges; (2) restitution of OC San; (3) civil penalties for misuse of public resources pursuant to Government Code Section 8314; and/or (4) prosecution for misuse of public resources pursuant to Penal Code Section 424. OC SAN 22-34-8 ACWA APWA AQMD ASCE BOD CARB CASA ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS Association of California LOS Water Agencies American Public Works MGD Association Air Quality Management District MOU American Society of Civil NACWA Engineers Biochemical Oxygen Demand NEPA California Air Resources Board NGOs California Association of Sanitation Agencies NPDES CCTV Closed Circuit Television I NWRI California Environmental CEQA Quality Act O & M Capital Improvement CIP Program OCCOG California Regional Water CRWQCB Quality Control Board OCHCA CWA Clean Water Act OCSD California Water Environment CWEA Association OCWD EIR Environmental Impact Report OOBS EMT Executive Management Team I OSHA EPA US Environmental Protection I PCSA Agency FOG Fats, Oils, and Grease I PDSA gpd gallons per day PFAS GWRS Groundwater Replenishment PFOA System ICS Incident Command System PFOS IERP Integrated Emergency POTW Response Plan JPA Joint Powers Authority Ippm LAFCO Local Agency Formation I PSA Commission Level Of Service RFP Request For Proposal Million Gallons Per Day RWQC Re Tonal Water Qualit Memorandum of SARFP Understanding National Association of Clean SARI Water Agencies National Environmental Policy SARW Act Non -Governmental SAWP Organizations National Pollutant Discharge SCADA Elimination System B g y Control Board A Santa Ana River Flood Protection Agency Santa Ana River Interceptor Santa Ana Regional Water QCB Quality Control Board A Santa Ana Watershed Project Authority Supervisory Control And Data Acquisition National Water Research Southern California Institute SCAP Alliance of Publicly Owned Treatment Works Operations & Maintenance SCA South Coast Air Qualit Orange County Council of SOC Governments Orange County Health Care SRF Agency Orange County Sanitation SSM District Orange County Water District ISSO QMD y Management District WA South Orange County Wastewater Authority Clean Water State Revolving Fund P Sewer System Management Plan Sanitary Sewer Overflow Ocean Outfall Booster Station 1SWRCState Water Resources B Occupational Safety and TDS Health Administration Professional Consultant/Construction TMDL Services Agreement Professional Design Services TSS Agreement Per- and Polyfluoroalkyl Substances WDR Perfluorooctanoic Acid IWEF Perfluorooctanesulfonic Acid WERF Publicly Owned Treatment WIFIA Works parts per million 1WIIN Professional Services I WRDA Agreement Control Board Total Dissolved Solids Total Maximum Daily Load Total Suspended Solids Waste Discharge Requirements Water Environment Federation Water Environment & Reuse Foundation Water Infrastructure Finance and Innovation Act Water Infrastructure Improvements for the Nation Act Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS — The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high -quality product can be recycled as a soil amendment on farmland or further processed as an earth -like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA — A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) — The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) — Ajoint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) — Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer -causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra -violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) —An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) — A large group (over 6,000) of human -made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) — An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) — A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME — A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) — A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE — A regional brine line designed to convey 30 million gallons per day of non - reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE — Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) — The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER — Any water that enters the sanitary sewer. WATERSHED — A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.