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Home My WebLink About09-07-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, September 7, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, September 7, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-24, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Robert Ooten, Donald Wagner and Chad Zimmerman ABSENT:Jesus Silva and Chad Wanke STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tanya Chong; Brian Engeln; Justin Fenton; Tina Knapp; Tom Meregillano; Valerie Ratto; Wally Ritchie; Kevin Schuler; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel; James H. Clark; and Cuc Kim were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones announced that Yorba Linda Water District hired Mark Toy as their new General Manager. General Manager Jim Herberg did not provide a report. Page 1 of 8 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Minutes September 7, 2022 CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2496 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held July 6, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 2.EXTERIOR LIGHTING STUDY AT PLANT NO. 1 AND PLANT NO. 2 2022-2501 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Professional Services Agreement with IDS Group, Inc. to provide engineering services for Exterior Lighting Study at Plant Nos. 1 and 2, Project No. PS21-01, for an amount not to exceed $151,660; and B. Approve a contingency of $15,166 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 3.WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS, PROJECT NO. FE20-01 2022-2329 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Receive and file Bid Tabulation and Recommendation for Wastehauler Station Safety and Security Improvements, Project No. FE20-01; B. Award a Construction Contract to LEED Electric, Inc. for Wastehauler Station Safety and Security Improvements, Project No. FE20-01, for a total amount not to exceed $1,689,788; and C. Approve a contingency of $168,980 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 4.ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2022-2472 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending June 30, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 5.ANIONIC POLYMER SPECIFICATION NO. C-2021-1252BD CONTINGENCY INCREASE 2022-2462 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Approve a unit price contingency increase of 5% for a total annual contingency amount of 15% to the Anionic Polymer Specification No. C-2021-1253BD contract with Polydyne, Inc. for the term of November 1, 2022 through October 31, 2023; and B. Approve a unit price contingency increase of 5% for the remaining three, one-year renewal periods; for a total annual contingency amount of 15%. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 6.COLLECTION SYSTEM CONDITION MONITORING SERVICE 2022-2468 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $17,777 (10%) to an existing five-year Service and Monitoring Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc. dba SmartCover Systems for field device communication and monitoring services, for a new total contingency of $35,554 (20%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 7.PLANT NO. 1 ACTIVATED SLUDGE AERATION DIFFUSER MEMBRANE REPLACEMENT REPAIR 2022-2469 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Page 4 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Approve a Purchase Order Contract to SS Mechanical Construction Corp. to provide Aeration Basin Disc Replacement, Specification No. S-2022-1334, for a total amount not to exceed $171,930 for the period beginning October 1, 2022, through September 30, 2023, with four (4) one-year renewal options; and B. Approve an annual contingency of $17,193 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 8.QUARTERLY ODOR COMPLAINT REPORT 2022-2452 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2021-22 Fourth Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None 9.FLEET VEHICLE REPLACEMENT PURCHASE 2022-2481 Originator: Riaz Moinuddin MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 5 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 A. Approve the purchase of replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2022/23 budget in the amounts of: ·Three light-duty trucks - $133,500 ·One step van - $136,900 ·Two medium-duty utility trucks - $225,000 B. Approve the re-purchase of the remaining replacement vehicles for OC San's fleet as originally approved in the adopted fiscal year 2021/22 budget in the remaining amounts of: ·One medium-duty truck - $67,500 ·One heavy-duty truck - $260,000 ·Ten Hybrid SUVs (AWD) - $357,400 ·Four light-duty trucks - $150,000 C. Delegate to the General Manager and Purchasing Manager the authority to purchase the above listed replacement vehicles, through cooperative contracts, at the not to exceed prices listed above, during the fiscal year. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Donald Wagner and Chad Zimmerman NOES:None ABSENT:Kim Nichols, Jesus Silva and Chad Wanke ABSTENTIONS:None NON-CONSENT: None. INFORMATION ITEMS: 10.OC SAN REGULATORY COMPLIANCE UPDATE 2022-2194 Originator: Lan Wiborg Environmental Supervisor Tom Meregillano provided a presentation regarding the Environmental Compliance Program which included an overview of the Environmental Services Department, environmental compliance and reporting governance, an overview of the compliance area, NPDES permit - discharge monitoring reporting and water quality monitoring, air quality - compliance reporting and monitoring, stormwater and sanitary sewer overflow reporting, future concerns and collaborations, and reviewed noncompliance risks and liabilities. ITEM RECEIVED AS AN: Information Item. Page 6 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 Director Kim Nichols arrived at the meeting at approximately 5:20 p.m. 11.SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT 2022-2483 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the supercritical water oxidation research project that included an overview of chemicals in solids, OC San sludge test results, possible project partners, Federal funding opportunities, and the project budget and schedule. Mr. Thompson responded to questions regarding cost escalation due to the site location of the project. ITEM RECEIVED AS AN: Information item. DEPARTMENT HEAD REPORTS: Director of Engineering Kathy Millea introduced recently promoted Engineering Manager Justin Fenton. Mr. Thompson provided a brief explanation of OC San's efforts to meet the current power crisis in California due to the last week of excessive high temperatures and the strain it placed on the state's electricity grid. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 5:53 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, October 5, 2022 at 5:00 p.m. Page 7 of 8 OPERATIONS COMMITTEE Minutes September 7, 2022 Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 8 of 8