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Home My WebLink About10-12-2022 Administration Committee Meeting Complete Agenda PacketC)C6SAN ORANGE COUNTY SANITATION DISTRICT ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order. Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San's Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 722 657 381# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by using *5 during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial -in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at: https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk(a-)_ocsan.gov with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)" or "PUBLIC COMMENT NON -AGENDA ITEM". You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS For technical assistance before and during the meeting, please call 714-593-7431. For any other questions and/or concerns, please contact the Clerk of the Board's office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San! 10844 Avenue Fountainn Valley, CA 92708 OC6SAN714...2.241, ORANGE COUNTY SANITATION DISTRICT www.ocsan_gov October 5, 2022 NOTICE OF REGULAR MEETING ADMINISTRATION COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, October 12, 2022 — 5:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Administration Committee of the Orange County Sanitation District will be held at the above location and in the manner indicated on Wednesday, October 12, 2022 at 5:00 p.m. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alam itos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District Our Mission. To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. ADMINISTRATION COMMITTEE MEETING DATE BOARD MEETING DATE 10/12/22 10/26/22 11 /09/22 11116122 * 12/14/22 12121122 * JANUARY DARK 01/25/23 02/08/23 02/22/23 03/08/23 03/22/23 04/12/23 04/26/23 05/10/23 05/24/23 06/14/23 06/28/23 07/12/23 07/26/23 AUGUST DARK 08/23/23 09/13/23 09/27/23 * Meeting will be held on the third Wednesday of the month ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services and Human Resources Meeting Date: October 12, 2022 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Glenn Parker, Chair Anthony Kuo, Vice -Chair Brad Aver Art Brown Kim Carr Rose Espinoza Patrick Harper Andrew Nguyen David Shawver John Withers VACANT (Los Alamitos) Chad Wanke Board Chair Ryan Gallagher (Board Vice -Chair) OTHERS Brad Hogin, General Counsel STAFF Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Director of Engineering -KathyMillea, Riaz Moinuddin, Director of Operations & Maintenance Lan Wibor , Director of Environmental Services Kelly Lore, Clerk of the Board ORANGE COUNTY SANITATION DISTRICT Effective 09/07/2022 BOARD OF DIRECTORS Complete Roster ALTERNATE AGENCY/CITIES ACTIVE DIRECTOR DIRECTOR Anaheim Stephen Faessel Gloria Ma'ae Brea Glenn Parker Cecilia Hupp Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz-Mallari Fountain Valley Patrick Harper Ted Bui Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O'Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan La Habra Rose Espinoza Steve Simonian La Palma Marshall Goodman Nitesh Patel Los Alamitos VACANT NONE Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Mark Nguyen Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Tom Lindsey County Areas Board of Supervisors Donald P. Wagner Doug Chaffee OC6SAN ORANGE COUNTY SANITATION DISTRICT ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, October 12, 2022 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations, please contact the Orange County Sanitation District (OC San) Clerk of the Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the OC San's website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, Ityner@ocsan.gov / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365 Director of Environmental Services: Lan Wiborg, Iwiborg@ocsan.gov / (714) 593-7450 Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, October 12, 2022 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board before or during the public comment period. You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)"or "PUBLIC COMMENT NON -AGENDA ITEM". You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Ca/endar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. APPROVAL OF MINUTES RECOMMENDATION: 2022-2554 Approve Minutes of the Regular Meeting of the Administration Committee held September 14, 2022. Originator: Kelly Lore Page 1 of 3 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, October 12, 2022 Attachments: Agenda Report 09-14-2022 Administration Committee Minutes NON -CONSENT: 2. PLANT NO. 1 AND PLANT NO. 2 DATA CENTER NETWORK 2022-2552 EQUIPMENT REPLACEMENT RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to ePlus Technology, Inc. for the Purchase of IT Hardware (Plant No. 1 and Plant No. 2 Data Center Network Equipment Replacement), Specification No. E-2022-134013D, for a total amount not to exceed $643,261.90, plus applicable sales tax; B. Approve a Purchase Order to ePlus Technology, Inc. using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA for the purchase of professional services to implement and configure the Plant No. 1 and Plant No. 2 Data Center Network, for a total amount not to exceed $90,433.60, plus applicable sales tax, in accordance with Ordinance No. OC SAN-56, Section 2.03(B) Cooperative Purchases; and C. Approve a contingency in the amount of $73,369.55 (10%) for both the Purchase Order Contract and Purchase Order. Originator: Lorenzo Tyner Attachments: Agenda Report INFORMATION ITEMS: 0 4 FINANCIAL MANAGEMENT DIVISION 2022-2555 RECOMMENDATION: Information Item. Originator: Lorenzo Tyner Attachments: Agenda Report Presentation - Financial Management HUMAN RESOURCES: RISK MANAGEMENT 2022-2557 RECOMMENDATION: Information Item. Originator: Celia Chandler Page 2 of 3 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, October 12, 2022 Attachments: Agenda Report Presentation - Risk Management Update 5. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO P1-128A - QUARTERLY UPDATE RECOMMENDATION: Information Item. Originator: Kathy Millea Attachments: Agenda Report Presentation - Headquarters Update DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. 2022-2558 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the Committee meeting until the Regular Meeting of the Administration Committee on November 9, 2022 at 5.00 p.m. Page 3 of 3 Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2554 Agenda Date: 10/12/2022 Agenda Item No: 1. FROM: James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Administration Committee held September 14, 2022. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. I =111 A%1' 11 &3IF_1 z117_1:711� :Z .71tiMe , 01SXiZMy_1,0i849iZ1 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Minutes of the Administration Committee meeting held September 14, 2022 Orange County Sanitation District Page 1 of 1 Printed on 10/4/2022 powered by LegistarTIM Orange County Sanitation District Wednesday, September 14, 2022 Minutes for the 5:00 PM ADMINISTRATION COMMITTEE Board Room OC6SAN Administration Building ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Glenn Parker on Wednesday, September 14, 2022 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-24, due to the continued State of Emergency Order. Chair Parker led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Glenn Parker, Anthony Kuo, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers ABSENT: Brad Avery and Ryan Gallagher STAFF PRESENT: Kelly Lore, Clerk of the Board, and Mortimer Caparas were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Brian Engeln; Tina Knapp; Tom Meregillano; Rob Michaels; Wally Ritchie; Loc Trang; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication regarding a change to the recommendation for Item No. 3 had been provided to the Committee members and made available to the public today. REPORTS: Chair Parker and General Manager Jim Herberg did not provide reports. Page 1 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2022-2504 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held July 13, 2022. AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None 2• REIMBURSEMENTS TO BOARD MEMBERS AND STAFF 2022-2500 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2021 through June 30, 2022. AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None 3. OCEAN ACIDIFICATION AND HYPDXIA MINI -MOORING 2022-2460 Originator: Lan Wiborg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE A. Approve a Sole Source Service Contract with The Regents of the University of California on behalf of its San Diego campus' Scripps Institution of Oceanography to design, build, and maintain an ocean acidification and hypoxia mini -mooring for a total amount not to exceed $237,235 which includes $159,066 for the first one-year period, to develop and deploy the mooring including the initial 6-month operation, and the first swap -out and subsequent 6-month operation; B. Approve the renewal of the Sole Source Service Contract, at the sole option of OC San, for one (1) additional one-year period in the amount of $78,169 for 12-month operation and two swap -outs; and C. Approve a contingency in the amount of $23,724 (10%). AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None NON -CONSENT: 4. PURCHASE ILAND'S DISASTER RECOVERY AS A SERVICE 2022-2505 Originator: Lorenzo Tyner Information and Technology Manager Rob Michaels provided an introduction to the Item and responded to questions regarding the cost. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order to Nth Generation Computing, Inc. for the purchase of software, hardware, and services to implement and configure the iland Disaster Recovery as a Service, Specification No. #E-2022-1300BD, for a three-year period for a total amount not to exceed $475,425; and B. Approve a contingency in the amount of $47,542 (10%). AYES: Glenn Parker, Anthony Kuo, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, Chad Wanke and John Withers NOES: None ABSENT: Brad Avery, Art Brown, Ryan Gallagher and David Shawver ABSTENTIONS: None Page 3 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE INFORMATION ITEMS: Director Dave Shawver arrived at the meeting at approximately 5:15 p.m. 5. OC SAN REGULATORY COMPLIANCE UPDATE 2022-2511 Originator: Lan Wiborg Environmental Supervisor Tom Meregillano provided a presentation regarding the Environmental Compliance Program which included an overview of the Environmental Services Department, environmental compliance and reporting governance, an overview of the compliance area, NPDES permit - discharge monitoring reporting and water quality monitoring, air quality - compliance reporting and monitoring, stormwater and sanitary sewer overflow reporting, future concerns and collaborations, and reviewed noncompliance risks and liabilities. ITEM RECEIVED AS AN: Information Item. Director Art Brown arrived at the meeting at approximately 5:29 p.m. 6. SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT 2022-2512 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the supercritical water oxidation research project that included an overview of chemicals in solids, OC San sludge test results, possible project partners, Federal funding opportunities, and the project budget and schedule. ITEM RECEIVED AS AN: Information item. DEPARTMENT HEAD REPORTS: Mr. Herberg announced that Board Member Ronald Bates passed away and that the Board of Directors will remember him and adjourn the meeting in his memory at the September 28th meeting. CLOSED SESSION: None. Page 4 of 5 ADMINISTRATION Minutes September 14, 2022 COMMITTEE OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Parker declared the meeting adjourned at 5:36 p.m. to the next Regular Administration Committee meeting to be held on Wednesday, October 12, 2022 at 5:00 p.m. Submitted by: Kelly A. Lore, MMC Clerk of the Board Page 5 of 5 Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2552 Agenda Date: 10/12/2022 Agenda Item No: 2. FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: PLANT NO. 1 AND PLANT NO. 2 DATA CENTER NETWORK EQUIPMENT REPLACEMENT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract to ePlus Technology, Inc. for the Purchase of IT Hardware (Plant No. 1 and Plant No. 2 Data Center Network Equipment Replacement), Specification No. E-2022-1340BD, for a total amount not to exceed $643,261.90, plus applicable sales tax; B. Approve a Purchase Order to ePlus Technology, Inc. using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA for the purchase of professional services to implement and configure the Plant No. 1 and Plant No. 2 Data Center Network, for a total amount not to exceed $90,433.60, plus applicable sales tax, in accordance with Ordinance No. OC SAN-56, Section 2.03(B) Cooperative Purchases; and C. Approve a contingency in the amount of $73,369.55 (10%) for both the Purchase Order Contract and Purchase Order. BACKGROUND Orange County Sanitation District's (OC San) data center network equipment at Plant Nos. 1 and 2 will reach the end of support in 2023. Staff recommends modernizing the data center equipment to accommodate today's high network bandwidth and speed requirements. Data center network equipment provides connectivity to all storage networks, Wi-Fi networks, voice services, applications, communications, and user access to OC San resources when working remotely. RELEVANT STANDARDS • 24/7/365 treatment plant reliability • Ensure the public's money is wisely spent • Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard • Protect OC San assets Orange County Sanitation District Page 1 of 3 Printed on 10/4/2022 powered by LegistarTIM File #: 2022-2552 Agenda Date: 10/12/2022 Agenda Item No: 2. PROBLEM The current data center network equipment capacity cannot be increased due to outdated hardware, and it will be reaching end of support in 2023. The Information Technology (IT) Division has recently completed several upgrades to the Plant Nos. 1 and 2 network equipment, firewalls, and routers. The current data center network equipment will be a congestion point, restricting the amount of data flow. PROPOSED SOLUTION The Cisco 9000 series was chosen for the next -generation data center equipment replacement. This platform provides a better network with scalability, availability, and security. The proposed Cisco 9000 series platform for core and distribution layers will be consistent with the requirements of OC San IT infrastructure. TIMING CONCERNS Proper maintenance and performance of the data center at both Plant Nos. 1 and 2 is imperative for the continued support and safety of plant operations. I�LTi11;11K-A11010RK6100Eel i/_1:/V[r1_T0IEel ►1 Not replacing the data center network equipment at Plant Nos. 1 and 2 could result in equipment failure, thus restricting the amount of data flow and limiting capacity. Furthermore, if the network hardware fails after the manufacturer's end of support period, OC San will not be able to replace hardware promptly (if available) which could result in a partial or total network outage. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION A Notice Inviting Bids was issued on August 8, 2022 via PlanetBids. Bids were due on September 7, 2022. OC San received nine (9) bids valid for 180 calendar days from the bid opening date. Two (2) bids received were considered as non -responsive as one bidder (SHI International Corp.) did not bid on all line items and one bidder (Mvation Worldwide Inc.) did not submit the required bid submittals. The following is a list of the firms that submitted a bid. Based on these results, staff recommends awarding the Purchase Order Contract to ePlus Technology, Inc. Company Name Bid Determination ePlus Technology, Inc. $643,261.90 Responsive SHI International Corp $677,186.60 Non -Responsive Axelelliant LLC $720,042.38 lResponsive Saitech LLC 1$723,919.50 lResponsive Orange County Sanitation District Page 2 of 3 Printed on 10/4/2022 powered by LegistarTM File #: 2022-2552 Agenda Date: 10/12/2022 Agenda Item No: 2. Impex Technologies $730,756.66 Responsive Thomas Gallaway Corporation $800,970.18 Responsive Zones, Inc. $880,299.40 Responsive Mvation Worldwide Inc. $892,419.24 Non -Responsive Joint Enterprise Technologies, LLC $971,304.74 lResponsive A cooperative agreement using the U.S. General Services Administration's (GSA) Schedule 84 Contract Number GS-35F-303DA will be used for the purchase of professional services to implement and configure the Plant Nos. 1 and 2 data center network in accordance with Ordinance No. OC SAN -56, Section 2.03(B), Cooperative Purchases. CEQA FINANCIAL CONSIDERATIONS This request complies with authority levels of OC San's Purchasing Ordinance. This item has been budgeted. (FY2022-23 & FY2023-24 Budget, Section 8, Page 49, Information Technology Capital Program (M-MC-IT)). ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: N/A Orange County Sanitation District Page 3 of 3 Printed on 10/4/2022 powered by LegistarT" Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2555 Agenda Date: 10/12/2022 Agenda Item No: 3. FROM: James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: FINANCIAL MANAGEMENT DIVISION GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District Financial Management Division, including Revenue, Accounts Payable and Receivable, Payroll, and Debt Management. RELEVANT STANDARDS • Ensure the public's money is spent wisely • Produce appropriate financial reporting ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Presentation Orange County Sanitation District Page 1 of 1 Printed on 10/5/2022 powered by LegistarTIM Administration Committee Presented by Wally Ritchie, Conttroller i� October 12, 2022 _J Overview T NOW",MlliiI, SAN ORANGE COUNTY SANITATION DISTRICT A., M-1 10/5/2022 • Budget • Revenue & Accounts Receivable • Accounts Payable • Payroll • Project Controls • Capital Assets • Treasury • Financial Reporting • Insurance • Property Management Cl • 2-Year Budget with Annual Update • 6 Departments —25 Divisions • Financial Plan • Monthly Budget Operating Report • Ongoing Review & Maintenance • GFOA award for 26 consecutive years 4 0 10/5/2022 • Sewer Service Fees • Over $300 million • Rebate Program • Rate Study • Every 5 years • Process: • Receipts • Invoicing • Statements • Delinquent Accounts 5 • Process over 20,000 invoices a year • Automated Clearing House (ACH) payments started in 2022 • AP Automation software �,� INVOICE n 3 10/5/2022 • Process • Bi-weekly payroll • Interim payrolls J • Payroll taxes • Orange County Employees Retirement System (OCERS) • OC San position control • Compensation Reporting • W-2's • US Census Reporting • Interface of Finance and Engineering • Work with Project Managers • Budgets • Schedules • Staffing • Capital Improvement Program (CIP) and Project Reporting • Validation 1.1 Es 10/5/2022 • $11.6 Billion in replacement value • Capital Project opening, payment, and closeout • Capital Equipment • Disposals 0 • Bank Accounts • Cash Forecasts • Investments • Monthly transactions • Quarterly Treasurer's Report • Policy • Debt • $820 million • Debt covenants / disclosures / reporting • AAA ratings 10 5 10/5/2022 • Manages the annual financial audit and all financial reporting • Quarterly Financial Reports, and the Annual Comprehensive Financial Report (ACFR) • GFOA award for 27 consecutive years 11 • Help protect OC San • Major Insurance lines • Liability • Workers Comp • Property • Earthquake • Renewals • Claims 12 ill M 10/5/2022 • Oversee OC San property • Easements • Right of Way • Ownership • Project needs • Maintenance issues 13 r ► e Q 14 7 Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2557 Agenda Date: 10/12/2022 Agenda Item No: 4. FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: HUMAN RESOURCES: RISK MANAGEMENT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District Human Resources: Risk Management. RELEVANT STANDARDS • Commitment to safety & reducing risk in all operations • Provide a safe and collegial workplace ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Presentation Orange County Sanitation District Page 1 of 1 Printed on 10/4/2022 powered by LegistarTM Presented By: John Frattali, Safety and Health Supervisor Administration '' "�', it il•,t• 7 f i .mil committee K _ October 12, 2022.10 OC. SAN %VAI 9i. Y ..;y� ORANGE COUNTY SANITATION DISTRICT Core Business Functions Safety & Health Emergency Management Physical Security Page 2 10/4/2022 Safety & Health Overview oluntary Protection Program Overview OSHA Initiative Performance Based Page 4 10/4/2022 Emergency Management Overview Page 5 Physical Security Overview �4 , 10/4/2022 2021 Large Plant of the Year Safety • Santa Ana River Basin Section (SARBS) • California Water Environment Association (CWEA) 2021 George W Burke Jr. Facility Safety Award • Water Environment Federation (WEF) — West Region (CA/NV) 0 M Administration Building ADMINISTRATION COMMITTEE 10844 Ellis Avenue SAIV Fountain Valley, CA 92708 (714) 593 7433 ORANGE COUNTY SANITATION DISTRICT Agenda Report File #: 2022-2558 Agenda Date: 10/12/2022 Agenda Item No: 5. FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Project No. P1-128A, Headquarters Complex will construct a new Headquarters Building on the north side of Ellis Avenue to house administrative and engineering staff. The Headquarters Complex will also include a Board Room and a pedestrian/utility bridge over Ellis Avenue to Plant No. 1. Construction started in July 2021 and completion is scheduled for December 2023. Staff will present an update on the construction progress. RELEVANT STANDARDS • Provide a safe and collegial workplace • Ensure the public's money is wisely spent • Comply with current Building Codes ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: • Presentation Orange County Sanitation District Page 1 of 1 Printed on 10/4/2022 powered by LegistarTIM 10/4/2022 Site Plan Board Room a' Yti ELLIS AVENUE -------------------------------------------- i Page 2 10/4/2022 r— Front Entrance. North Wing Board Lobby si WACourtyard Room 1 _ � of1 1; South_Win ' R CO Photo taken: May 2, 2022 3 4 Page 3 2 10/4/2022 5 Mass Timber: Diagrid u Ins � �lII►`I�� iz 10/4/2022 7 Since Last Update �; °; • Structural steel and mass timber install ongoing • Site utilities ongoing • Floor slabs • FFE (furniture, fixtures and equipment) process '=r ongoing BEN • Net Zero Conference 2022 4 KP 14�6P _ M wcca: enled by Page 8 0 EM 10/4/2022 P7 • Structural Stee • Mass Timber Beams • Interior and Exterior Framing • Parallel Coordination Efforts • AN Procurement • FFE • Educational Display Design • Move Management Specialist 10 Page 10 5 10/4/2022 Budget Original Approved Contract $102,544,973 Change Orders $579,344 Total Current Approved Contract $103,124,317 Amount Invoiced $33,543,236 Schedule • 44 percent of contract elapsed • December 4, 2023 Final Completion 11 Page 11 1 www.ocsan.gov/Headquarter One-time registration to view camera footage AASAN GOOOO H,,dq,,n,, Adm!,1,t,d,n BUlding Project More Information Live on Camera S102 Feed Page 12 M 10/4/2022 13 ACWA APWA AQMD ASCE BOD CARB CASA ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS Association of California LOS Water Agencies American Public Works MGD Association Air Quality Management District MOU American Society of Civil NACWA Engineers Biochemical Oxygen Demand NEPA California Air Resources Board NGOs California Association of Sanitation Agencies NPDES CCTV Closed Circuit Television I NWRI California Environmental CEQA Quality Act O & M Capital Improvement CIP Program OCCOG California Regional Water CRWQCB Quality Control Board OCHCA CWA Clean Water Act OCSD California Water Environment CWEA Association OCWD EIR Environmental Impact Report OOBS EMT Executive Management Team I OSHA EPA US Environmental Protection I PCSA Agency FOG Fats, Oils, and Grease I PDSA gpd gallons per day PFAS GWRS Groundwater Replenishment PFOA System ICS Incident Command System PFOS IERP Integrated Emergency POTW Response Plan JPA Joint Powers Authority Ippm LAFCO Local Agency Formation I PSA Commission Level Of Service RFP Request For Proposal Million Gallons Per Day RWQC Re Tonal Water Qualit Memorandum of SARFP Understanding National Association of Clean SARI Water Agencies National Environmental Policy SARW Act Non -Governmental SAWP Organizations National Pollutant Discharge SCADA Elimination System B g y Control Board A Santa Ana River Flood Protection Agency Santa Ana River Interceptor Santa Ana Regional Water QCB Quality Control Board A Santa Ana Watershed Project Authority Supervisory Control And Data Acquisition National Water Research Southern California Institute SCAP Alliance of Publicly Owned Treatment Works Operations & Maintenance SCA South Coast Air Qualit Orange County Council of SOC Governments Orange County Health Care SRF Agency Orange County Sanitation SSM District Orange County Water District ISSO QMD y Management District WA South Orange County Wastewater Authority Clean Water State Revolving Fund P Sewer System Management Plan Sanitary Sewer Overflow Ocean Outfall Booster Station 1SWRCState Water Resources B Occupational Safety and TDS Health Administration Professional Consultant/Construction TMDL Services Agreement Professional Design Services TSS Agreement Per- and Polyfluoroalkyl Substances WDR Perfluorooctanoic Acid IWEF Perfluorooctanesulfonic Acid WERF Publicly Owned Treatment WIFIA Works parts per million 1WIIN Professional Services I WRDA Agreement Control Board Total Dissolved Solids Total Maximum Daily Load Total Suspended Solids Waste Discharge Requirements Water Environment Federation Water Environment & Reuse Foundation Water Infrastructure Finance and Innovation Act Water Infrastructure Improvements for the Nation Act Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS — The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high -quality product can be recycled as a soil amendment on farmland or further processed as an earth -like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA — A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) — The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) — Ajoint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) — Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer -causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra -violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) —An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) — A large group (over 6,000) of human -made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) — An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) — A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME — A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) — A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE — A regional brine line designed to convey 30 million gallons per day of non - reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE — Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) — The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER — Any water that enters the sanitary sewer. WATERSHED — A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.