HomeMy WebLinkAbout07-13-2022 Administration Committee MinutesOrange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, July 13, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chair Glenn Parker on Wednesday, July 13, 2022 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker
stated that the meeting was being held telephonically and via Internet accessibility in
accordance with new provisions in California Government Code Section 54953 and
Resolution No. OC SAN 22-19, due to the continued State of Emergency Order. Chair Parker
announced the teleconference meeting guidelines and led the flag salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
ABSENT:Ryan Gallagher
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of Engineering; Riaz
Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental
Services; Janine Aguilar; Stephanie Barron; Jennifer Cabral; Mark Kawamoto; Tina Knapp;
Laura Maravilla; Rob Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in
attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, and Anna Laliberte and Brent Graham,
Alliant Insurance Services, were in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Parker and General Manager Jim Herberg did not provide reports.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2415
Originator: Kelly Lore
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ADMINISTRATION
COMMITTEE
Minutes July 13, 2022
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held June 8,
2022.
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen and Chad
Wanke
NOES:None
ABSENT:Ryan Gallagher, David Shawver and John Withers
ABSTENTIONS:None
2.MICROSOFT UNIFIED SUPPORT AGREEMENT FOR MICROSOFT
ENTERPRISE SUPPORT
2022-2400
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order for a two-year contract to purchase Microsoft Unified
Support, payable annually and with a contract expiration date of December 31,
2024, for a total amount not to exceed $182,521; and
B. Approve a contingency of $18,252 (10%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen and Chad
Wanke
NOES:None
ABSENT:Ryan Gallagher, David Shawver and John Withers
ABSTENTIONS:None
Directors David Shawver and John Withers arrived at the meeting at approximately 5:05 p.m.
NON-CONSENT:
3.2023 BENEFITS INSURANCE RENEWAL 2022-2408
Originator: Celia Chandler
Human Resources & Risk Manager Laura Maravilla provided an update on this item
and responded to questions regarding the actual price increases per employee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
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Minutes July 13, 2022
Approve the Orange County Sanitation District 2023 Benefits Insurance Renewal for
the amount of $12,387,614 for active employees and $1,559,844 for retiree-paid health
premiums, for an overall not-to-exceed amount of $13,947,458, as specified below:
A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance
Program [EAP]) - Not to Exceed $11,827,618;
B. The Standard (basic life, short- and long-term disability) - Not to Exceed
$488,596;
C. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $41,400;
E. WORKTERRA (additional retiree costs, recouped from retirees through
premium payments) - Not to Exceed $1,559,844; and
F. Approve a contingency of $697,373 (5%).
AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim
Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David
Shawver, Chad Wanke and John Withers
NOES:None
ABSENT:Ryan Gallagher
ABSTENTIONS:None
INFORMATION ITEMS:
4.ENVIRONMENTAL SERVICES: RESOURCE PROTECTION -
PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE
2022-2417
Originator: Lan Wiborg
Environmental Protection Manager Mark Kawamoto provided a PowerPoint
presentation regarding the Resource Protection Division which included an overview of
the Environmental Services Department, the pretreatment program area, reuse
initiatives, efforts for limiting pollutants, the regulatory authorities, permitting, reporting,
monitoring and inspections, the investigation and enforcement process, key external
collaborators, the 2021 NPDES permit requirements, and the data management and
reporting system revamp, as well as talent recruitment and retention efforts.
ITEM RECEIVED AS AN:
Information Item.
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ADMINISTRATION
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Minutes July 13, 2022
5. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2022-2418
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the
Headquarters Complex at Plant No. 1 project which included an overview of the site
plan, the building layout, the structural steel and foundation, 3-D modeling, project
updates, upcoming activities, and the live camera feed. Director Shawver requested
that staff reach out to City of Fountain Valley to present a project update at an
upcoming City Council meeting, and to express appreciation for the positive
relationship between our agencies.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Parker declared the meeting adjourned at 5:37 p.m. to the next Regular Administration
Committee meeting to be held on Wednesday, September 14, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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