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HomeMy WebLinkAbout07-13-2022 Administration Committee MinutesOrange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, July 13, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Glenn Parker on Wednesday, July 13, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Parker stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-19, due to the continued State of Emergency Order. Chair Parker announced the teleconference meeting guidelines and led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers ABSENT:Ryan Gallagher STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Janine Aguilar; Stephanie Barron; Jennifer Cabral; Mark Kawamoto; Tina Knapp; Laura Maravilla; Rob Michaels; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, and Anna Laliberte and Brent Graham, Alliant Insurance Services, were in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Parker and General Manager Jim Herberg did not provide reports. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2415 Originator: Kelly Lore Page 1 of 4 ADMINISTRATION COMMITTEE Minutes July 13, 2022 MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held June 8, 2022. AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen and Chad Wanke NOES:None ABSENT:Ryan Gallagher, David Shawver and John Withers ABSTENTIONS:None 2.MICROSOFT UNIFIED SUPPORT AGREEMENT FOR MICROSOFT ENTERPRISE SUPPORT 2022-2400 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Purchase Order for a two-year contract to purchase Microsoft Unified Support, payable annually and with a contract expiration date of December 31, 2024, for a total amount not to exceed $182,521; and B. Approve a contingency of $18,252 (10%). AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen and Chad Wanke NOES:None ABSENT:Ryan Gallagher, David Shawver and John Withers ABSTENTIONS:None Directors David Shawver and John Withers arrived at the meeting at approximately 5:05 p.m. NON-CONSENT: 3.2023 BENEFITS INSURANCE RENEWAL 2022-2408 Originator: Celia Chandler Human Resources & Risk Manager Laura Maravilla provided an update on this item and responded to questions regarding the actual price increases per employee. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 2 of 4 ADMINISTRATION COMMITTEE Minutes July 13, 2022 Approve the Orange County Sanitation District 2023 Benefits Insurance Renewal for the amount of $12,387,614 for active employees and $1,559,844 for retiree-paid health premiums, for an overall not-to-exceed amount of $13,947,458, as specified below: A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP]) - Not to Exceed $11,827,618; B. The Standard (basic life, short- and long-term disability) - Not to Exceed $488,596; C. The Standard (EMT & Manager disability) - Not to Exceed $30,000; D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $41,400; E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) - Not to Exceed $1,559,844; and F. Approve a contingency of $697,373 (5%). AYES:Glenn Parker, Anthony Kuo, Brad Avery, Ron Bates, Art Brown, Kim Carr, Rose Espinoza, Patrick Harper, Andrew Nguyen, David Shawver, Chad Wanke and John Withers NOES:None ABSENT:Ryan Gallagher ABSTENTIONS:None INFORMATION ITEMS: 4.ENVIRONMENTAL SERVICES: RESOURCE PROTECTION - PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE 2022-2417 Originator: Lan Wiborg Environmental Protection Manager Mark Kawamoto provided a PowerPoint presentation regarding the Resource Protection Division which included an overview of the Environmental Services Department, the pretreatment program area, reuse initiatives, efforts for limiting pollutants, the regulatory authorities, permitting, reporting, monitoring and inspections, the investigation and enforcement process, key external collaborators, the 2021 NPDES permit requirements, and the data management and reporting system revamp, as well as talent recruitment and retention efforts. ITEM RECEIVED AS AN: Information Item. Page 3 of 4 ADMINISTRATION COMMITTEE Minutes July 13, 2022 5. HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2022-2418 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the Headquarters Complex at Plant No. 1 project which included an overview of the site plan, the building layout, the structural steel and foundation, 3-D modeling, project updates, upcoming activities, and the live camera feed. Director Shawver requested that staff reach out to City of Fountain Valley to present a project update at an upcoming City Council meeting, and to express appreciation for the positive relationship between our agencies. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Parker declared the meeting adjourned at 5:37 p.m. to the next Regular Administration Committee meeting to be held on Wednesday, September 14, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 4 of 4