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Home My WebLink About01-26-2022 Steering Committee Meeting Complete Agenda Packet ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order. Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. OC ~SAN ORANGE COUNTY SANITATION DISTRICT HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 548 361 233# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at: https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS For technical assistance before and during the meeting, please call 714-593-7431. For any other questions and/or concerns, please contact the Clerk of the Board’s office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San! January 19, 2022 NOTICE OF REGULAR MEETING STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, January 26, 2022 – 5:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. The Regular Meeting of the Steering Committee of the Orange County Sanitation District will be held in the manner indicated above on Wednesday, January 26, 2022 at 5:00 p.m. 0 ~SAN 10844 Ellis Avenue Fountain Valley, CA 92708 714.962.2411 ORANGE COUNTY SANITATION DISTRICT www.ocsan.gov Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District STEERING COMMITTEE AND BOARD MEETING DATES February 23, 2022 March 23, 2022 April 27, 2022 May 25, 2022 June 22, 2022 July 27, 2022 August 24, 2022 September 21, 2022 October 26, 2022 November 16, 2022 * December 21, 2022 * January 25, 2023 * Meeting will be held on the third Wednesday of the month STEERING COMMITTEE (1) Roll Call: Meeting Date: January 26, 2022 Meeting Time: 5:00 p.m. Committee Members John Withers, Board Chair……………………………………………. ____ Chad Wanke, Board Vice-Chair……………………………………….. ____ Brooke Jones, Operations Committee Chair…………………………. ____ Glenn Parker, Administration Committee Chair……………………… ____ Jesus J. Silva, LaPA Committee Chair………………………………… ____ Ryan Gallagher, Member-At-Large…………………………………… ____ Sandra Massa-Lavitt, Member-At-Large……………………………… ____ Others Brad Hogin, General Counsel………………………………………... ____ Staff Jim Herberg, General Manager……………………………………… ____ Rob Thompson, Assistant General Manager………………………. ____ Lorenzo Tyner, Assistant General Manager………………………... ____ Celia Chandler, Director of Human Resources………..…………… ____ Kathy Millea, Director of Engineering………..……………………… ____ Lan Wiborg, Director of Environmental Services………..…….…… ____ Kelly Lore, Clerk of the Board…………...…………………………… ____ Other Staff Present ORANGE COUNTY SANITATION DISTRICT Effective 1/18/2022 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Stephen Faessel Gloria Ma’ae Brea Glenn Parker Cecilia Hupp Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz Fountain Valley Patrick Harper Ted Bui Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O’Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan La Habra Rose Espinoza Steve Simonian La Palma Marshall Goodman Debbie Baker Los Alamitos Ron Bates NONE Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Mark Nguyen Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Ted Lindsey County Areas Board of Supervisors Doug Chaffee Donald P. Wagner STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Orange County Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Orange County Sanitation District’s website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365 Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450 OC ~SAN ORANGE COUNTY SANITATION DISTRICT STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 CALL TO ORDER ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board before or during the public comment period. You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. REPORTS: The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.2022-2077APPROVAL OF MINUTES RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held December 15, 2021. Originator:Kelly Lore Agenda Report 12-15-2021 Steering Committee Minutes Attachments: Page 1 of 5 STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 2.2022-2068HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A RECOMMENDATION: Recommend to the Board of Directors to: A. Approve and authorize the General Manager to execute a Facilities Relocation Agreement with Southern California Edison Company for Headquarters Complex at Plant No. 1, Project No. P1-128A, for an amount not to exceed $310,000; and B. Approve a contingency of $31,000 (10%). Originator:Kathy Millea Agenda Report SCE Facilities Relocation Agreement Attachments: NON-CONSENT: 3.2021-2047GENERAL MANAGER’S FY 2021-2022 WORK PLAN MID-YEAR UPDATE RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the General Manager’s FY 2021-2022 Work Plan Mid-Year Update. Originator:Jim Herberg Agenda Report GM’s FY 2021-2022 Work Plan Mid-Year Update Attachments: 4.2022-2083JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to Gamboa Services Inc. dba Corporate Image Maintenance to provide Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2, Specification No. S-2021-1270BD, for a total amount not to exceed $961,705, for the period beginning February 1, 2022, through January 31, 2023, with four, one-year renewal options; and B. Approve an annual contingency of $96,170 (10%). Originator:Rob Thompson Agenda Report Service Contract S-2021-1270BD Attachments: Page 2 of 5 STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 5.2022-2099HEALTH REIMBURSEMENT ARRANGEMENT FOR THE MANAGERS GROUP RECOMMENDATION: Recommend to the Board of Directors to: A. Adopt Resolution No. OC SAN 22-05 entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District approving the Health Reimbursement Arrangement (HRA) Plan for the Managers Group identified through the 2021 HRA Reopener Negotiations”; B. Approve implementation of an HRA plan with the Managers Group with employee-funded contributions in the form of mandatory vacation, sick, personal, and compensatory leave payouts; and C. Authorize the Orange County Sanitation District to pay the annual administrative costs of the HRA plan for the Managers Group, for a maximum exposure of approximately $390 annually, based on current headcounts. Originator:Celia Chandler Agenda Report Resolution No. OC SAN 22-05 Attachments to Resolution Attachments: INFORMATION ITEMS: 6.2022-2055HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A RECOMMENDATION: Information Item. Originator:Kathy Millea Agenda Report Presentation - Headquarters Update Attachments: DEPARTMENT HEAD REPORTS: CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure Page 3 of 5 STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. CS-1 2022-2084CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE SECTION 54957.6 RECOMMENDATION: Convene in Closed Session: Designated Representatives: General Manager James Herberg, Assistant General Managers Lorenzo Tyner and Rob Thompson, Director of Human Resources Celia Chandler, and Chief Negotiator Laura Kalty. Employee Organizations: (3) International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisors and Professionals Group Agenda Report CS-1 Memo re Labor Negotiations_Steering 01-26-22 Attachments: CS-2 2022-2085PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(B)(1) RECOMMENDATION: Convene in Closed Session: Public Employee Performance Evaluation Number of Employees: 1 ·General Counsel Agenda Report CS-2 Memo re Evaluation_Steering 01-26-22 Attachments: RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. Page 4 of 5 STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 26, 2022 ADJOURNMENT: Adjourn the meeting until the Regular Meeting of the Steering Committee on February 23, 2022 at 5:00 p.m. Page 5 of 5 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2077 Agenda Date:1/26/2022 Agenda Item No:1. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held December 15, 2021. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OC SAN 21-04 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Minutes of the Steering Committee meeting held December 15, 2021 Orange County Sanitation District Printed on 1/18/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT Orange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, December 15, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman John Withers on Wednesday, December 15, 2021 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Chair Withers stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 21-20, due to the continued State of Emergency Order. Chair Withers announced the teleconference meeting guidelines and led the Pledge of Allegiance. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:John Withers, Chad Wanke, Ryan Gallagher, Brooke Jones, Jesus Silva and Glenn Parker ABSENT:Sandra Massa-Lavitt STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Mortimer Caparas; Rudy Davila; Martin Dix; Tina Knapp; Laura Maravilla; Jeff Mohr; Andrew Nau; Wally Ritchie; Thomas Vu; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room; and Daniel Fears, Special Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Withers reported on Director Silva's request from the last Steering Committee meeting regarding looking into fair market value as it relates to appraisals for public land for purchase indicating that he has requested that staff provide an update to the Legislative and Public Affairs Committee in February 2022. Chair Withers also announced that Chris Palmer from CSDA will be in attendance at the Board meeting to present OC San with the District Transparency Certificate of Excellence. Page 1 of 4 OC ~SAN ORANGE COUNTY SANITATION DISTRICT STEERING COMMITTEE Minutes December 15, 2021 General Manager Jim Herberg provided a brief update on the Headquarters Building construction project and stated that an additional information item will be brought to the Steering Committee meeting in January 2022. Board Vice-Chair Wanke appeared to be away from his computer at 5:05 p.m. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2021-2006 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held November 17, 2021. AYES:John Withers, Ryan Gallagher, Brooke Jones, Jesus Silva and Glenn Parker NOES:None ABSENT:Chad Wanke and Sandra Massa-Lavitt ABSTENTIONS:None NON-CONSENT: 2.DIRECT ACCESS ENERGY PURCHASE PROGRAM 2021-2032 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a brief update to the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Orange County Sanitation District’s participation in the Southern California Edison Direct Access Program; B. Authorize the General Manager to select an energy service provider and execute a Direct Access Purchase Contract with a registered vendor for the period of January 11, 2022 to June 30, 2022, in a form approved by General Counsel; and C. Direct staff to initiate the procurement of a long-term direct access purchase agreement for continuation of service, for Board approval by June 30, 2022. AYES:John Withers, Ryan Gallagher, Brooke Jones, Jesus Silva and Glenn Parker NOES:None Page 2 of 4 STEERING COMMITTEE Minutes December 15, 2021 ABSENT:Chad Wanke and Sandra Massa-Lavitt ABSTENTIONS:None 3.BAY BRIDGE PUMP STATION FORCE MAIN ISOLATION VALVE REPLACEMENT, PROJECT NO. FRC-0013 2021-1923 Originator: Kathy Millea Director of Engineering Kathy Millea explained the project and the need for the additional contingency. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Ratify approval of a contingency increase of $52,118 (18%) to the Emergency Repair Service Contract with Charles King Company for Bay Bridge Pump Station Force Main Isolation Valve Replacement, Project No. FRC-0013, for a total contingency of $196,911 (68%). AYES:John Withers, Ryan Gallagher, Brooke Jones, Jesus Silva and Glenn Parker NOES:None ABSENT:Chad Wanke and Sandra Massa-Lavitt ABSTENTIONS:None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1). The Committee convened in closed session at 5:19 p.m. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session meetings. CS-1 CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(1) 2021-2036 CONVENED IN CLOSED SESSION: Page 3 of 4 STEERING COMMITTEE Minutes December 15, 2021 Number of Cases: 1 Arlin Blazevic v. Orange County Sanitation District; Natasha Dubrovski; Lorenzo Tyner; and Does 1-100, inclusive, Superior Court of California, County of Orange, Case No. 30-2020-01149812-CU-WT-CJC. RECONVENED IN REGULAR SESSION. The Committee reconvened in regular session at 5:41 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Withers declared the meeting adjourned at 5:42 p.m. to the next Regular Steering Committee meeting to be held on Wednesday, January 26, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 4 of 4 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2068 Agenda Date:1/26/2022 Agenda Item No:2. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve and authorize the General Manager to execute a Facilities Relocation Agreement with Southern California Edison Company for Headquarters Complex at Plant No. 1, Project No. P1-128A, for an amount not to exceed $310,000; and B. Approve a contingency of $31,000 (10%). BACKGROUND Headquarters Complex at Plant No. 1, Project No. P1-128A, will construct a new Headquarters Building on the north side of Ellis Avenue to house approximately 350 staff as well as Board and public meeting spaces. The project includes a pedestrian bridge over Ellis Avenue connecting the second floor of the building directly to the secure area of Plant No.1. RELEVANT STANDARDS ·Protect OC San assets PROBLEM Southern California Edison (SCE) runs a 66-kilovolt power line and a 12-kilovolt power line on poles along the south side of Ellis Avenue. Although the 66-kilovolt line is high enough above the new bridge, the 12-kilovolt line conflicts with the bridge and must be rerouted. PROPOSED SOLUTION Approve an agreement with SCE to relocate the 12-kilovolt power line to an underground ductbank. Installation of the underground ductbank is included in the Headquarters construction contract. Once the ductbank is completed, SCE will relocate the power cable. The proposed agreement includes both the design and construction work to be performed by SCE. Orange County Sanitation District Printed on 1/18/2022Page 1 of 2 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2022-2068 Agenda Date:1/26/2022 Agenda Item No:2. The proposed agreement includes both the design and construction work to be performed by SCE. An initial $40,000 has already been paid as a down payment for the design work,leaving a remaining balance of $270,000 to be paid for the entire facilities relocation estimate.SCE requires payment in advance for this estimated relocation cost and will provide a final invoice after all work is complete based on the actual costs incurred. TIMING CONCERNS The 12-kilovolt power line must be relocated before the building contractor can install the pedestrian bridge. Delaying the power line relocation could delay completion of the Headquarters project. RAMIFICATIONS OF NOT TAKING ACTION The power line can only be relocated by SCE.Without this agreement,the pedestrian bridge would have to be removed from the project. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA The project is included in the Addendum to the City of Fountain Valley “Fountain Valley Crossings Specific Plan” Program Environmental Impact Report, State Clearinghouse No. 2015101042. FINANCIAL CONSIDERATIONS This request complies with the authority levels of Orange County Sanitation District’s Purchasing Ordinance.This item has been budgeted (Budget Update,Fiscal Year 2021-2022,Appendix A,Page A-9,Headquarters Complex,Project No.P1-128)and the budget is sufficient for the recommended action. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·SCE Facilities Relocation Agreement AB:jw Orange County Sanitation District Printed on 1/18/2022Page 2 of 2 powered by Legistar™ FACILITIES RELOCATION AGREEMENT (RELOCATION UNDER SCE TARIFF RULE 20C -APPLICANT TO INSTALL DUCTS/SUBSTRUCTURES) This Facilities Relocation Agreement ("Agreement") is made and entered into this Seventh day of December 2021 (the "Effective Date") by and between Southern California Edison Company, a California corporation ("SCE"), and Orange County Sanitation District (the "Applicant"). SCE and the Applicant are sometimes individually referred to herein as a "Party" and collectively as the "Parties". RECITALS WHEREAS the Applicant is proposing to develop a Commercial project (the "Project") within that area generally depicted in the attached Exhibit A (the "Project Location"). WHEREAS, SCE currently operates and maintains certain distribution, and/or telecommunication facilities (collectively the "SCE Facilities") within and proximate to the Project Location. WHEREAS, the Applicant has determined that implementation of the Project will require the relocation of portions of the SCE Facilities, and, to that end, the Applicant has requested that SCE relocate some or all the SCE Facilities. WHEREAS, subject to the terms and provisions set forth herein, SCE is willing and able to relocate the identified SCE Facilities in order to accommodate the Project. NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE APPLICANT AND SCE AS FOLLOWS: AGREEMENT 1. SCOPE OF WORK The Project will require that certain of SCE's overhead distribution, and telecommunications facilities be relocated underground ("the Relocation"). The Relocation will be performed in accordance with SCE's Tariff Rule 20: Replacement of Overhead with Underground Electric Facilities, Section C ("Rule 20C"), which is incorporated herein by this reference. The Scope of Work for the Relocation is as follows: Relocate existing 12 KV and data lines from overhead between SCE power poles 1680659E and 1680661E to underground. This includes two spans of power lines on south side of Ellis Avenue. No power lines exist on opposite side of the road RELOCATION PLANS a. Approved Relocation Plans. In furtherance of the Applicant's request, SCE has prepared certain plans/designs that identify (i) the SCE Facilities that will be impacted by the Project and (ii) the relocation areas for the affected SCE Facilities (the "Relocation Plans"). Copies of the Relocation Plans are attached hereto as Exhibit B. The Applicant expressly acknowledges that (a) it has reviewed and approved the Relocation Plans and (b) the Relocation Plans do not present any conflicts with the Applicant's development plans for the Project, nor do the Relocation Plans conflict with any other non-SCE utilities that are located, or will be located, in the Project Location. It is the Applicant's sole responsibility to ensure that no conflicts exist between the Relocation Plans and the Applicant's development plans or other non-SCE utilities, and to timely inform SCE of the need for any refinements, modifications, or Page 1 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 see revisions to the Relocation Plans to resolve any such conflicts that may later arise, all in accordance with subsections (b) -(d) below. b. Refinements to Plans. Depending upon the design status of the Project as of the Effective Date, the Parties acknowledge that refinements and/or adjustments to portions of the Relocation Plans may be required in order to eliminate minor conflicts. In such instance, SCE shall prepare such refinements to the Relocation Plans as may be necessary in order to address/eliminate said conflicts. The refined Relocation Plans shall be presented to the Applicant for review and approval; SCE shall not commence the Relocation Work ( Section 4, below) unless and until the Applicant has reviewed and approved the refined Relocation Plans. The Applicant shall be responsible for all costs and expenses reasonably incurred by SCE in relation to SCE's refinement of the Relocation Plans. c. Revised Plans. In the event that modifications/revisions to the Relocation Plans are required in order to accommodate changes to the Project (including the elimination of conflicts with the Applicant's development plans), to resolve conflicts with other non-SCE utilities within the Project area, or to address other changed circumstances, then SCE shall prepare such modifications/revisions as are necessary to address said changes and shall present same to the Applicant for review and approval. The Applicant shall be responsible for all costs and expenses reasonably incurred by SCE in relation to SCE's preparation of the modifications/revisions to the Relocation Plans. d. Potential Project Delays. The Applicant expressly acknowledges that the preparation of refined, modified and/or revised Relocation Plans may cause delays in SCE's performance of the Relocation Work, and that said delays could impact the development schedule for the Project. The Parties agree that SCE shall not have any liability or obligation to the Applicant (or others) in the event that the preparation of refined, modified and/or revised Relocation Plans results in delays in the Project. 2. ACQUISITION OF LAND RIGHTS The Applicant shall be responsible for securing all land rights required by SCE to allow SCE to relocate, construct and permanently operate and maintain the SCE Facilities on the areas depicted in the Relocation Plans (the "Relocation Areas"). The land rights acquired by the Applicant (the "SCE Land Rights") shall be in a form prescribed by SCE (the "SCE Land Rights Form"); SCE shall provide the SCE Land Rights Form to the Applicant. The SCE Land Rights shall also include permanent rights of ingress/egress that allow SCE to gain reasonable, unimpeded, and non-escorted access to and from the Relocation Areas and the SCE Facilities (whether over lands owned by the Applicant or otherwise). In connection with the acquisition of the SCE Land Rights, the Applicant shall be responsible for clearing all encumbrances identified by SCE that could interfere with the Relocation Work and the exercise of the SCE Land Rights on/about the Relocation Areas (including access thereto/therefrom). Unless otherwise agreed in writing by SCE, the SCE Land Rights shall be granted directly to SCE. Notwithstanding any provision herein to the contrary, SCE will not begin the Relocation Work unless and until all required SCE Land Rights have been executed, in writing, and presented to and approved by SCE. 3. RELOCATION WORK Following (i) the Parties' confirmation of the finality of the Relocation Plans and (ii) the Applicant's acquisition (and SCE's approval) of the SCE Land Rights, SCE shall cause the SCE Facilities to be removed and relocated to the Relocation Areas in accordance with the Relocation Plans (the "Relocation Work"). SCE and the Applicant shall perform the Relocation Work in accordance with all applicable laws, rules and regulations. Page 2 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 Page 3 of 11 a. Work to Be Performed by SCE 1. SCE shall procure and install all materials related to its electrical system -for example: cable, transformers, switches, capacitors, meters, and connectors - except the ducts and substructures as defined in Rule 20B.2.a, which are to be procured and installed by the Applicant. SCE shall provide all engineering work related to the relocation of said electrical facilities. 2. SCE shall inspect and approve all ducts and substructures procured and installed by the Applicant before SCE begins the installation of the underground facilities. 3. SCE shall, at Applicant's cost and expense, remove its overhead electrical facilities after the underground facilities have been installed, energized, and placed into permanent service. 4. Except as stated in Section 9 below, SCE and the Applicant shall each separately be responsible for obtaining all permits required to complete the portion of the work for which each Party is responsible under this Agreement, unless the Parties agree otherwise in writing. b. Work to Be Performed by Applicant 1. The Applicant, at no cost to SCE, is responsible for providing SCE with any required street improvement or site plans reflecting the location of all existing and proposed underground and/or overhead structures and/or facilities. 2. The Applicant, at no cost to SCE, shall procure and install the pads and vaults for transformers and associated equipment, conduits, ducts, boxes, and poles bases, and perform other work related to structures and substructures including breaking of pavement, trenching, backfilling, and repaving in connection with the installation of the underground system, all in accordance with the Relocation Plans, subject to inspection and approval by SCE. 3. The Applicant shall notify SCE 48 hours prior to construction or installation of the ducts and substructures so that SCE can schedule the required inspection. 4. The Applicant shall provide SCE with "As-Built" drawings. 5. The Applicant, at no cost to SCE and subject to SCE's approval and acceptance, will grant SCE, in writing, ownership of all ducts and substructures installed pursuant to this Agreement. The Applicant warrants and represents that the ownership of the installed ducts and substructures, and each and every component thereof, as approved by SCE, will pass to SCE free and clear of any and all liens and encumbrances. 6. After the Applicant has completed installation of all ducts and substructures, and the ducts and substructures have been inspected and approved by SCE, the Applicant shall furnish to SCE a schedule of all costs incurred in the construction of the ducts and substructures. SCE must have this information before SCE energizes the underground facilities and de-energizes the overhead facilities. As part of the project reconciliation, if the project is subject to Income Tax Component of Contribution ("ITCC"), SCE will provide a Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 statement of ITCC for the project, which includes the ITCC charged on the ducts and substructures installed by the Applicant. 7. With respect to the Relocation, the Applicant shall ensure that either (a) all property owners served from the overhead facilities to be removed have first agreed in writing to have the wiring changes made on their premises so that service may be furnished from the underground distribution system in accordance with SCE's rules and that SCE may discontinue its overhead service upon completion of the underground facilities, or (b) suitable legislation is in effect requiring such necessary wiring changes to be made and authorizing SCE to discontinue its overhead service. 4. COST ALLOCATION Applicant is exclusively responsible for all costs and expenses associated with SCE's implementation of the Relocation Plans including, but not limited to, the costs and expenses associated with (i) SCE's preparation of the Relocation Plans (and any revisions thereto and refinements thereof), (ii) SCE's performance of the Relocation Work and (iii) the Applicant's acquisition of the SCE Land Rights SCE may provide Applicant with credits with respect to the Relocation as required by its applicable Tariff Rules of service. Applicant shall reimburse SCE for costs and expenses incurred by SCE in accordance with the provisions of Section 6, below. 5. INITIAL COST ESTIMATE. PAYMENT(S) AND RECONCILIATION a. Initial Cost Estimate. The total estimated cost for the Relocation Work for which the Applicant is responsible is Three Hundred ten thousand (the "Initial Cost Estimate"). The Initial Cost Estimate includes a 24% Income Tax Component of Contribution ("ITCC"), which is the current 2021 ITCC rate. ITCC rates are variable and subject to change. The Applicant is responsible for payment of any increases in the ITCC that are applicable to the project, and shall reimburse SCE (within 60 days following written demand from SCE) for any ITCC increases calculated or paid by SCE, including any interest, penalties or fees associated therewith. b. Prior Advances; Outstanding Balance. SCE has previously received an engineering advance from the Applicant in the amount of Forty thousand, which has been applied toward the total Initial Cost Estimate owed by the Applicant. Thus, the total remaining balance due to SCE at this time is Two Hundred Seventy Thousand (the "Outstanding Balance"). c. Payment of Outstanding Balance. Concurrent with the Applicant's execution and delivery of this Agreement, the Applicant shall pay to SCE the Outstanding Balance. The Outstanding Balance shall be delivered to SCE at the address shown in Section 12.b, below, and shall reference the following SCE Project File Number 2022 Notwithstanding any provision herein to the contrary, the Applicant acknowledges and agrees that SCE will not begin the Relocation Work unless and until SCE has received the Outstanding Balance . d. Reconciliation. The Parties acknowledge that the Initial Cost Estimate is valid only for a period of 90 days following the Effective Date, and that the costs associated with SCE's performance of the Relocation Work could increase prior to SCE's completion of the Relocation Work. Upon completion of the Relocation Work (or the cancellation of the Project or termination of this Agreement), the Applicant will be responsible for paying the total costs and expenses actually incurred by SCE for which the Applicant is responsible under this Agreement Page 4 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 in relation to implementation of the Relocation Plans. Thus, at the completion of the Relocation Work (or upon the cancellation of the Project or termination of this Agreement), SCE will calculate the total actual costs and expenses for which the Applicant is responsible hereunder, and the Applicant will be provided with a final invoice identifying said costs and expenses. The Applicant will be billed or refunded, as applicable, for any difference between the amounts paid by the Applicant hereunder and the actual costs and expenses incurred by SCE. Any amount owed to SCE shall be due no later than 30 days after the Applicant's receipt of the final invoice. Similarly, any amount owed by SCE to the Applicant shall be refunded by SCE to the Applicant within 30 days following SCE's preparation and delivery of the final invoice. If the Applicant fails to pay the final invoice within 30 days of receipt, the Applicant is responsible for paying to SCE, in addition to the invoiced amount, any and all costs incurred by SCE to collect the past due amount, including but not limited to, collection agency fees and court costs, but excluding attorneys' fees. 6. PROJECT SCHEDULING The Parties acknowledge and agree that completion of the Relocation Work is contingent upon mutually acceptable schedules, available resources, the timely obtaining of permits, licenses, real property rights, and other documents, outages or other key items and not being delayed by those forces described in Section 8, below. The Parties shall work cooperatively and in good faith to timely meet all mutually acceptable schedules and to minimize delays; however, the Applicant expressly acknowledges and agrees that SCE offers no guarantees or warranties regarding the completion date for the Relocation Work. 7. NO RESPONSIBILITY FOR DELAYS SCE shall not be responsible or liable to the Applicant (or others) for any delay in its performance hereunder, or for any delays in the Project, due to any reason including, but not limited to: shortage of labor or materials, delivery delays, major equipment breakdown, load management, strikes, labor disturbances, war, riot, insurrection, civil disturbance, weather conditions, epidemic, quarantine restriction, sabotage, act of public enemy, earthquake, governmental rule, regulation or order, including orders of judgments of any court or commission, requirement of additional or separate Environmental Impact Reports requested by the California Public Utilities Commission ("CPUC"), delay in receiving a Certificate of Public Convenience and Necessity from the CPUC, delay in obtaining necessary rights of way, act of God, or any cause or conditions beyond the control of SCE or the Applicant. The Applicant expressly waives and releases any and all claims for damages against SCE arising out of any delays in the Project unless due to SCE's sole negligence or willful misconduct. 8. COMPLIANCE WITH CEQA AND OTHER ENVIRONMENTAL LAWS The Applicant, at no cost to SCE, but with SCE's reasonable cooperation, shall comply with the requirements of the California Environmental Quality Act ("CEQA") and other environmental laws, as applicable, and shall prepare any and all Negative Declarations, Mitigated Negative Declarations and/or Environmental Impact Reports which may be required by any agency or entity having jurisdiction over the Project and the Relocation Work. The Applicant expressly acknowledges that SCE is relying upon the Applicant's representations that the Relocation Work is covered by the environmental documentation, clearances and permits issued (or to be issued) in relation to the Project, and that the Applicant is responsible for satisfying all mitigation requirements and conditions attendant to SCE's performance of the Relocation Work. Notwithstanding any provision herein to the contrary, the Applicant acknowledges and agrees that SCE will not begin the Relocation Work unless and until all environmental permits, approvals, certifications and authorizations have been issued in relation to the Project and the Relocation Work. Page 5 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 Andrew Brown 9. COOPERATION BY BOTH PARTIES: TIMELY COMMUNICATION The Parties shall work cooperatively and in good faith to timely implement their respective duties and obligations set forth herein. To that end, the Parties shall timely communicate with one another regarding the status of the Project, the status of the Relocation Work, and ways that the Parties may work together to facilitate the completion of this Agreement. Notwithstanding any provision herein to the contrary, failure by the Applicant to timely respond to requests for information by SCE shall be considered a default of this Agreement. 10. INDEMNIFICATION The Applicant agrees, for itself, and for its agents, contractors, and employees, to save harmless, defend, and indemnify SCE, its officers, agents, contractors, and employees, and its successors and assigns, from and against all claims, loss, damage, actions, causes of action, expense and/or liability arising from or growing out of loss or damage to property, including SCE's own personal property, or injury to or death of persons, including employees of SCE, resulting in any manner whatsoever, directly or indirectly, by reason of the Applicant's Project necessitating the subject work. Applicant's duty to indemnify SCE includes, without limitation, claims against SCE regarding approvals given by Applicant for SCE's plans, claims against SCE pertaining to the location and/or underlying real property rights for SCE's facilities in new locations (as may be applicable), and claims against SCE for the removal and/or remediation of pre-existing environmental contamination (provided such contamination was not caused by SCE). Applicant shall not be excused of its duty to indemnify for SCE's ordinary negligence, but shall be excused to the extent claims, losses, or damages are attributable to SCE's sole negligence, gross negligence, or willful misconduct. 11. NOTICES. CORRESPONDENCE. AND PAYMENT ADDRESS a. Notices and Correspondence. Any notices and correspondence provided for in this Agreement, other than payments, to be given by either Party hereto to the other shall be deemed to have been duly given when made in writing and deposited in the United States mail, registered or certified and postage prepaid, addressed as follows: To SCE: Lynette Mcilvaine Project Manager (Transmission) Southern California Edison 1444 E. McFadden Avenue Santa Ana, CA 92705 To: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: ----- b. Payments : Any payments provided for in this Agreement shall be forwarded to the addresses below. Page 6 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 To SCE: Southern California Edison Company P.O. Box 800 Rosemead, California 91771-0001 Attention: Accounts Receivable To: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: Andrew Brown 12. TERMINATION a. Applicant's Right to Terminate Agreement. The Applicant shall have the right to terminate this Agreement at any time upon written notice to SCE. If this Agreement is terminated by the Applicant, the Applicant shall be responsible to SCE for all costs and expenses actually incurred by SCE in connection with SCE's preparation of the Relocation Plans, performance of the Relocation Work, and any other actions/activities under this Agreement, notwithstanding the cost allocation provisions in Section 5, above. Additionally, Applicant shall be responsible for any additional costs and expenses incurred by SCE as a result of the termination, including but not limited to, restoring the SCE Facilities to a permanent operational state; all costs for equipment and/or materials; and all costs or expenses related to the cancellation of contracts, purchase orders, or other commitments or agreements entered into up to and including the date of the notice of termination, between SCE and all parties furnishing labor, materials, and services in connection with this Agreement. SCE shall prepare and deliver to the Applicant an invoice that describes/identifies the costs and expenses thus incurred by SCE. Within 30 days following SCE's delivery of said invoice, the Applicant shall pay to SCE the amounts specified in the invoice. b. Termination Due to Applicant's Default. If the Applicant is in default of any of the terms, provisions, conditions, limitations and covenants of this Agreement, SCE may give the Applicant written notice of default ("Default Notice"). If the Applicant does not cure such default within the time specified in the Default Notice, SCE has the right, but not the obligation, to terminate this Agreement upon 30 days written notice to the Applicant (or such lesser time as may be appropriate under the circumstances). Except as otherwise provided, should SCE exercise such right of termination, SCE shall be entitled to payment for all costs and expenses for materials, services, labor, overhead, and any other expenses related to the performance of this Agreement thus incurred by SCE, up to and including the date of termination, notwithstanding the cost allocation provisions in Section 5, above. SCE shall also be entitled to payment for all costs and expenses required to effect the termination of this Agreement, including but not limited to: all costs and expenses pertaining to the restoration of the SCE Facilities to a permanent operational state; all costs for equipment and/or materials; and all costs and expenses related to the cancellation of contracts, purchase orders, commitments or other agreements entered into up to and including the date of the notice of termination, between SCE and all parties furnishing labor, materials, and services in connection with this Agreement. SCE shall prepare and deliver to the Applicant an invoice that describes/identifies the costs and expenses thus incurred by SCE. Within 30 days following SCE's delivery of said invoice, the Applicant shall pay to SCE the amounts specified in the invoice. 13. !URISDICTION OF PUBLIC UTILITIES COMMISSION Page 7 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 i.e. This Agreement shall at all times be subject to such changes or modifications as the California Public Utilities Commission may, from time to time, direct in the exercise of its jurisdiction pursuant to the authority conferred upon it by law. 14. AMENDMENTS The provisions of this Agreement shall not be altered or amended by any representations or promises of any Party unless consented to in a writing executed by all Parties. 15. GOVERNING LAW This Agreement shall be subject to and construed according to the laws of the State of California. 16. HEADINGS The captions and headings used in this Agreement are strictly for convenience and are not intended to and shall not affect the Parties' rights and obligations, or the construction or interpretation of this Agreement. 17. THIRD PARTY BENEFICIARIES Nothing herein is intended to create any third party benefit. 18. NO AGENCY. PARTNERSHIP OR IOINT VENTURE Nothing contained herein shall be deemed or construed as creating the relationship of principal and agent or of partnership or of joint venture by and between the Parties hereto. 19. WAIVER No waiver of any default or breach hereunder shall be implied from any omission to take action on account thereof, notwithstanding any custom and practice or course of dealing. No waiver by any Party of any provision under this Agreement shall be effective unless in writing and signed by such Party, and no waiver shall affect any default other than the default specified in the waiver and then said waiver shall be operative only for the time and to the extent therein stated. Waivers of any covenant shall not be construed as a waiver of any subsequent breach of the same. 20. DUPLICATE ORIGINALS AND ELECTRONIC SIGNATURES This Agreement may be executed in duplicate originals, each of which, when so executed and delivered, shall be an original but such counterparts shall together constitute one instrument and agreement. The exchange of copies of this Agreement and of signature pages by facsimile transmission, Portable Document Format ( , PDF) or by other electronic means constitutes effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. This Agreement may be executed by way of an electronic signature, in which case, said electronic signature shall have the same force and effect as a written signature. Page 8 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 Jim Herberg IN WITNESS WHEREOF, this Agreement and each and every term herein is agreed to by and between the undersigned. DATED: DATED: Page 9 of 11 BY: BY: Orange County Sanitation District, General Manager SOUTHERN CALIFORNIA EDISON COMPANY, a California corporation Lynette Mcilvaine Project Manager Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 10844 Ellis Avenue, City of Fountain Valley, between SCE power poles 1680659E and 1680661E EXHIBIT A Description of the Project Location Page 10 of 11 Construction & Technical Support Revision Date: Rule 20C -Applicant to Install Ducts/Substructures March 2016 Page 11 of 11 4,\',,..:,;~._.~-,f~i ~•~Aaoi\",!i'lll' ~ Ft:i_m •~-,::.;••¼~."•:,--....... . i;~::;::::lj•i~:~~~~-~~ i~ .. !'.,~ .'.I. ~.~rJn.1.•.~T-fi , ~, .• ~-.,~l"':~tcf'.i '!'t"-','j'' j '"\• '!f. i·~tr.'iitil'itt-fr,~1.1'.c~--:=~;i,C& -iE•tt~t;.T·C.',c't'' '? .r;;p· :~r.-~·'Ht-.:,. :.i. ~-:i.•:::.·~-' ,~ •. ., -~::,1,:f':}{i'j'.,:_~,~t¥/•.:•:~I:- -~:"f. .. ~-.~·: ~n',-~ .. .,; "::··•_•-: EXHIBIT B APPROVED RELOCATION PLANS ~.:-~:-.:·• . ··~ , .... ' I,,._., □rs~:, I! ,..,.,.~, • + ~~ □ s.r,;-.. . ~ · .. ··:"" .. -if.." □ ¥ r· L ,.. i :~: 1~n r : ~ Construction & Technical Support dl./.'',at :,-LL,¼'////.////, Rule 20C -Applicant to Install Ducts/Substructures ' ' . ~ {?~:~~•~ !l, ~- ~ .-,--,. : .'"I. .~.:.__ -• ' ... ' ·- Fl)L.U. DB',J(.;.)I J.111~':ll•r.t co.i-nnn~ Revision Date: February 2015 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-2047 Agenda Date:1/26/2022 Agenda Item No:3. FROM:James D. Herberg, General Manager SUBJECT: GENERAL MANAGER’S FY 2021-2022 WORK PLAN MID-YEAR UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the General Manager’s FY 2021-2022 Work Plan Mid-Year Update. BACKGROUND Each year, the General Manager prepares a work plan of activities supporting Orange County Sanitation District’s (OC San) strategic goals and initiatives to be accomplished during the fiscal year. The General Manager’s FY 2021-2022 work plan was approved by the Steering Committee and Board of Directors in August 2021. Attached is the mid-year update for the General Manager’s FY 2021-2022 Work Plan. RELEVANT STANDARDS ·Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard ·Cultivate a highly qualified, well-trained, and diverse workforce ·Maintain and adhere to appropriate internal planning documents (Biosolids, Odor, and Energy Master Plans) ·Use all practical and effective means for resource recovery PRIOR COMMITTEE/BOARD ACTIONS July 2021 - Steering Committee received and filed the FY 2021- 2022 General Manager’s Proposed Work Plan. August 2021 - Steering Committee and Board of Directors approved the General Manager’s FY 2021 -2022 Work Plan. ADDITIONAL INFORMATION The General Manager’s work plan includes 23 goals for the fiscal year. Five items in the work plan have been completed. Orange County Sanitation District Printed on 1/18/2022Page 1 of 2 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-2047 Agenda Date:1/26/2022 Agenda Item No:3. FINANCIAL CONSIDERATIONS All items included in the General Manager’s Work Plan were budgeted in the FY 2021-2022 Budget. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·General Manager’s FY 2021-2022 Work Plan Mid-Year Update Orange County Sanitation District Printed on 1/18/2022Page 2 of 2 powered by Legistar™ January 26, 2022 TO: Chairman and Members of the Board of Directors FROM: James D. Herberg, General Manager SUBJECT: General Manager’s Fiscal Year 2021-2022 Work Plan Mid-Year Update I am pleased to present the mid-year update for my Fiscal Year 2021-22 Work Plan. The Work Plan has 23 individual goals organized under four Strategic Planning categories: Business Principles, Environmental Stewardship, Wastewater Management, and Workplace Environment. At the mid-year point, five of the 23 goals have been completed and the remainder are in progress for completion by the end of the fiscal year. 1. Business Principles  PAPERLESS OFFICE – Incorporate the trusted system and implement a fully digital process to reduce the use of paper by June 30, 2022. UPDATE: In progress. The system installation and repository structure are near completion. Currently, work is underway to migrate documents into the new Laserfiche system.  CYBER SECURITY POLICY – Complete the Cyber Security Incident Response Program playbooks and incorporate the playbooks into the OC San Integrated Emergency Response Plan by June 30, 2022. UPDATE: Complete. The Cyber Security Incident Response Program playbooks were integrated into the OC San Integrated Emergency Response Plan in October 2021.  WAREHOUSE MODERNIZATION – Implement remote warehousing at Plant No. 2 to allow for the demolition of the current warehouse facility for construction of new digesters. Present an implementation plan and budget for review and approval in June 2022. ~SAN ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 714.962.2411 www.ocsan.gov Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 2 of 8 UPDATE: In progress. Budget development and identification of key project elements is underway. The movement of inventory from Plant No. 2 to Plant No. 1 has begun and will continue through the life of the project. The project is currently on schedule to meet the June 2022 date for review and approval of the implementation plan and budget.  PROPERTY MANAGEMENT – (Continued from FY 2020/21) – Complete action plans for OC San’s real property, easement, and rights-of-way for encroachments and encumbrances which limit access or impede proper use of OC San’s rights by December 31, 2021, that will restore long-term use for identified encroachments or encumbrances. UPDATE: In progress. The organization and compilation of the easement and right of way information is complete. An update on the progress was presented to the Executive Management Team (EMT) in December 2021. Administrative Services and Collections Divisions are working on a rating system for the encroachments and encumbrances, along with an action plan to restore and maintain long-term use. This will be complete in spring 2022.  PERMIT AND REPORTING MANAGEMENT SYSTEM – (Continued from FY 2020/21) Implement the business process mapping for source control permit management, compliance data management, and Environmental Protection Agency compliance reporting system by June 30, 2022. UPDATE: In progress. A consultant has been selected through the Request for Proposal process. Interviews with Resource Protection staff are underway, and OC San has received the first draft of several of the business processes for review.  ORGANIZATIONAL ADVOCACY AND OUTREACH - Develop a new Organizational Advocacy & Outreach policy consistent with the Strategic Plan as adopted by the Board of Directors by November 30, 2021. UPDATE: Complete. New policy area added to the 2021 Strategic Plan which was adopted by the Board on November 17, 2021. General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 3 of 8 2. Environmental Stewardship  ENERGY INDEPENDENCE – (Continued from FY 2020/21) – Overhaul one Central Generation Engine and issue a request for proposal for a study of long-term alternatives for treatment plant energy recovery by December 31,2021. UPDATE: In progress. Work continues on the overhaul of the Central Generation Engine at Plant No. 1. There have been some delays due to quality issues of parts, but testing is anticipated by February 2022. A scope of work for the long-term alternatives for treatment plant energy recovery is complete; proposals will be solicited in the spring 2022.  CLIMATE AND CATASTROPHIC EVENT RESILIENCE POLICY – Complete the preliminary design for perimeter wall along the southwest portion of Plant No. 2 as part of the TPAD Digester Facility at Plant No. 2, Project No. P2-128, by June 30, 2022. UPDATE: Complete. The draft Preliminary Design Report was submitted in November 2021. The Preliminary Design Report findings were approved on January 6, 2022.  FOOD WASTE TREATMENT POLICY – Establish a feedstock agreement and initiate the bid process within three months of agreement finalization to accept up to 150 tons per day of food waste slurry for co-digestion. Provide an information update to the Board of Directors by December 31, 2021. UPDATE: In progress. OC San has been meeting with two of the four solid waste management firms monthly which have recently been rescheduled to quarterly meetings. The firms no longer meeting with OC San have expressed that they cannot meet our food waste specification and requested that meetings cease. They have indicated that they will find other food waste management alternatives. The other two firms are currently working on feasibility studies to determine the type of food waste process technology and siting logistics. An information update was provided to the Board of Directors in December 2021.  INTERAGENCY REGIONAL WASTEWATER CAPACITY AND WATER QUALITY SOLUTIONS – Develop the scope and objectives for interagency study among OC San, Orange County Water District, and Orange County Watersheds on feasibility of accepting additional dry weather urban runoff and potential stormwater harvesting and present to the Board of Directors by December 31, 2021. General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 4 of 8 UPDATE: Complete. Staff presented the scope and objectives of the Regional Urban Runoff Diversion Optimization Study at the December Operations Committee. Staff will be working with Orange County Water District and Orange County Public Works in the upcoming months to develop the final scope of work.  WASTEWATER SURVEILLANCE – Collaborate with the Centers for Disease Control (CDC)/California Department of Public Health (CDPH) to continue developing a Wastewater Surveillance program for COVID-19 and beyond. Provide an information update to the Board of Directors by June 30, 2022. UPDATE: In progress. OC San continues to actively work with CDPH as a partner in California's efforts to support CDC's National Wastewater Surveillance System program. Staff provides weekly and monthly updates to the EMT and will present an update to the Board of Directors by June 2022. 3. Wastewater Management  CHEMICAL SUSTAINABILITY POLICY – Create a plan to optimize chemical usage in the treatment plants and create a plan to guide operations in the event of a sudden loss of chemical supply. Complete plans by June 30, 2022. UPDATE: In progress. The Chemical Sustainability Study is underway. The baseline conditions and contingency planning are complete and test plans are being developed. Staff are on-track to meet the June 30 deadline.  BIOSOLIDS MANAGEMENT POLICY – SUPER CRITICAL OXYGENATION Work with 374Water to initiate a research project to scale up a super critical water oxidation system to six tons per day production levels. Investigate the treatment of raw sludge, biosolids, food waste, and other organic waste stream. If practical, seek Board approval for a research project by October 31, 2021. If approved, start processing waste streams by June 30, 2022. UPDATE: In progress. A research project and contract to 374Water was approved by the Board of Directors in December 2021. It is anticipated that commissioning of the system can begin in October of 2022. Some delays were experienced complying with the public works requirements of the project.  CONSTITUENTS OF EMERGING CONCERN POLICY – Formalize a Constituents of Emerging Concern (CEC) Management Framework that emphasizes controlling PFAS and other CECs at the source. Continue to work with industry partners to General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 5 of 8 explore technologies that measure, reduce, sequester, or destroy PFAS. Provide a report with recommendations to the Board of Directors by June 30, 2022. UPDATE: In progress. Based on monitoring results under the State Water Board’s Investigative Order and other data, we are constructing the PFAS framework to control PFAS discharges from all sectors; industrial/commercial, domestic, and other agencies. We are collaborating with other agencies and technology leaders on options for PFAS management (e.g., supercritical oxidation). We have an in-house analytical method for PFAS and are tracking EPA's efforts on the wastewater and biosolids matrices. Staff will submit an update to the Board in June 2022 with recommendations.  INTERAGENCY EMERGENCY PREPAREDNESS AND CONTINGENCY COORDINATION – Review contracting agencies’ (e.g., SAWPA and IRWD) emergency preparedness and continency plans to ensure compatibility with OC San’s operational and regulatory constraints. Provide an information update to the Board of Directors by June 30, 2022. UPDATE: In progress. In August 2021, OC San provided a presentation on the current and regulatory requirements for ocean discharge to the SAWPA Joint Policy Committee. Staff are continuing to assist SAWPA to update its waste discharge ordinance to incorporate emergency responses (e.g., definition, notifications, preparedness) and contingency plans to ensure alignment with OC San ordinance and regulatory mandates.  SUPPLEMENTAL ENGINEERING SERVICES CONTRACTS – Procure new agreements for Supplemental Engineering Services to replace the existing Supplemental Engineering Services and Staff Support Services. Advertise the Request for Proposals by October 31, 2021. UPDATE: Complete. Requests for Proposals were advertised on September 21, 2021. Proposals were received on November 17, 2021, and interviews conducted on December 16, 2021. Staff intends to recommend award of two new agreements in March 2022. General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 6 of 8 4. Workplace Environment  SAFETY AND PHYSICAL SECURITY – Conduct security assessment for Plant No. 2 to determine layout and design of entry/exit points via siting study (i.e. cameras, traffic flow, reject lane, security zones) and install access card readers in all occupied buildings by June 30, 2022. UPDATE: In progress. Risk Management staff is preparing a scope of work for a consultant to perform a Plant No. 2 security assessment. Additionally, equipment and materials have been ordered for the installation of access card readers at the Plant No. 2 Construction Management Trailers. Staff anticipates completion by June 2022.  VOLUNTARY PROTECTION PROGRAM – Continue to assess and maintain all programs and training relative to a Voluntary Protection Program (VPP). Implement a Wildfire Smoke Exposure Management Program by December 31, 2021 and conduct an annual third-party review of the safety program by June 30, 2022. UPDATE: In progress. As part of our standard process and our pursuit of the California Voluntary Protection Program (Cal/VPP) recognition, OC San continues to assess and maintain its safety and health programs, focusing on quick close out of audit findings and best practice implementation. OC San has also finalized a Wildfire Smoke Exposure Management Program, with program implementation occurring in December 2021. Staff will be trained on the Wildfire Smoke Program just before the fire season in April 2022. The third-party audit is in progress and will be completed by June 30, 2022.  EMERGENCY RESPONSE – Conduct an annual exercise on Tsunami response by June 30, 2022. UDPATE: In progress. In June 2022, OC San will conduct a Tabletop Exercise on our Tsunami Response Plan. Risk Management staff will develop the exercise utilizing reference material from the Pacific Tsunami Warning Exercise conducted by the National Oceanic and Atmospheric Administration to help formulate the scenario and source material. Staff will also incorporate Operational Area operating procedures to simulate real time reporting and communications. General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 7 of 8  OC SAN U – Expand OC San U offerings to outside agencies by June 30, 2022 and continue to offer one employee training session per month that pertains to organizational awareness, leadership, communications, technology, or partnerships for the future. UPDATE: In progress. OC San U, an employee development program managed by Human Resources with support from employee volunteers, continues to offer employees one training session per month that pertains to organizational awareness, leadership, communication, technology, and partnerships for the future. The OC San U Team anticipates expanding the program to include participation by outside agencies and is in the process of working out the logistics and developing the course content. The initial training opportunity that will be offered to outside agencies is targeted for April 2022 on the topic of leadership.  CENTRALIZED TRAINING PROGRAM – Evaluate and determine agency needs for a centralized training program with defined budget, and goals with management housed under one division by December 31, 2021, in time for budget consideration for Fiscal Year 2022/2023. UDPATE: In progress. Human Resources conducted an audit to determine if OC San’s employee training program is meeting the agency’s training needs effectively and is in compliance with applicable laws and regulations. The analysis included an evaluation of training topics and resources utilized (staff time and training budget). In December 2021, HR staff provided a presentation to the EMT outlining areas of opportunity and an implementation plan to move toward a centralized training program. Meetings with individual departments to further assess training needs are underway, and presentations to the EMT and Manager’s group will be held in January 2022 to further refine the training program goals and budgetary considerations.  LABOR NEGOTIATIONS – Facilitate Board and Board Chairman in hiring Chief Negotiator prior to December 31, 2021 and engage in contract negotiations with all unions prior to the expiration of current contracts on June 30, 2022. UDPATE: In progress. In November 2021, OC San approved the contract with Laura Kalty of Liebert Cassidy Whitmore, who will serve as Chief Negotiator in the upcoming contract negotiations. Human Resources is on track to engage with all unions prior to the expiration of the current contracts in June 2022. Ms. Kalty will work closely with the Steering Committee, the Board, and HR to negotiate and execute tentative agreements consistent with authority granted General Manager’s FY 21-22 Work Plan Mid-Year Update January 26, 2022 Page 8 of 8 by the Board of Directors. HR anticipates an initial meeting with the Board in January 2022 to introduce Ms. Kalty and the HR labor team.  CLASSIFICATION & COMPENSATION STUDY – Conduct an agencywide Classification and Compensation study complete analysis and Board presentations by March 31, 2022. UDPATE: In progress. OC San’s comprehensive Classification and Compensation Study to update its job descriptions and benchmark against other organizations’ job and pay structures continues. Job descriptions are under revision by consultant Koff & Associates based on input gathered from employees, management, and Human Resources, with stakeholder review to follow. The compensation phase will begin in early 2022 to collect market data and benchmark OC San’s classifications and pay against its comparison agencies for presentation to the Board of Directors in March 2022. STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2083 Agenda Date:1/26/2022 Agenda Item No:4. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to Gamboa Services Inc. dba Corporate Image Maintenance to provide Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2, Specification No. S- 2021-1270BD, for a total amount not to exceed $961,705, for the period beginning February 1, 2022, through January 31, 2023, with four, one-year renewal options; and B. Approve an annual contingency of $96,170 (10%). BACKGROUND The purpose of this Service Contract is to provide cleaning, floor maintenance, and disinfecting services, including all necessary labor, supplies, materials, and equipment, for buildings and offices at Orange County Sanitation District’s (OC San) Plant Nos. 1 and 2. The proposed Service Contract provides cleaning and disinfection services for approximately 188,000 square feet of work area across both plant locations including day and night shift coverages in process areas, seven days per week, and five days per week service for non-process areas. RELEVANT STANDARDS ·Commitment to safety & reducing risk in all operations ·Provide a safe and collegial workplace PROBLEM On December 15, 2021, the Board approved a Service Contract to U.S. Metro Group, Inc. to provide Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2 per Specification No. S-2021-1270BD, for a total amount not to exceed $799,992, for the period beginning February 1, 2022, through January 31, 2023, with four, one-year renewal options. After the approval, U.S. Metro formally withdrew their proposal. The current janitorial and floor maintenance Service Contract expires on January 31, 2022. Orange County Sanitation District Printed on 1/18/2022Page 1 of 4 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2022-2083 Agenda Date:1/26/2022 Agenda Item No:4. PROPOSED SOLUTION Approve a Janitorial and Floor Maintenance Service Contract to Gamboa Services Inc.dba Corporate Image Maintenance as the next highest ranked proposer for Specification No.S-2021- 1270BD. TIMING CONCERNS The current purchase order contract for the disinfecting and janitorial service expires on January 31, 2022. RAMIFICATIONS OF NOT TAKING ACTION Not approving a new Service Contract would result in lapse in janitorial,floor maintenance,and disinfection services at Plant Nos. 1 and 2. PRIOR COMMITTEE/BOARD ACTIONS December 2021 -Approved Service Contract to U.S.Metro Group,Inc.to provide Janitorial &Floor Maintenance Services at Plant Nos.1 and 2,Specification No.S-2021-1270BD,for a total amount not to exceed $799,992,for the period beginning February 1,2022,through January 31,2023,with four, one-year renewal options; and approved an annual contingency of $79,999 (10%). ADDITIONAL INFORMATION On August 19,2021,OC San issued a Request for Proposal (RFP)via Planet Bids.The following evaluation criterion were described in the RFP and used to determine the most qualified vendor. CRITERION WEIGHT 1. Qualifications & Experience of Firm 20% 2. Proposed Staffing & Project Organization 20% 3. Work Plan 30% 4. Presentation/Interview 10% 5. Cost 20% The RFP closed on September 28,2021.OC San received responses from six vendors,five vendors were responsive and were evaluated.The RFP evaluation team consisted of one Maintenance Superintendent,two Operations &Maintenance Supervisors,one Safety and Health Supervisor,and one Lead Facilities Worker.This RFP used the individual scoring method.The evaluation team first reviewed and scored the proposals based upon the criterion listed above, other than cost. Rank Proposer Criterion 1 (Max 20%) Criterion 2 (Max 20%) Criterion 3 (Max 30%) Subtotal Score (Max 70%) 1 U.S. Metro Group, Inc.* 14%14%23%51% 2 Gamboa Services Inc. 14%13%21%48% 3 Kleenway Services, Inc. 13%12%20%45% 4 Joncowest 13%13%18%44% 5 J&S Building Maintenance 6%9%8%23% 6 CCS Facility Services (Non -Responsive) N/A N/A N/A N/A Orange County Sanitation District Printed on 1/18/2022Page 2 of 4 powered by Legistar™ File #:2022-2083 Agenda Date:1/26/2022 Agenda Item No:4. Rank Proposer Criterion 1 (Max 20%) Criterion 2 (Max 20%) Criterion 3 (Max 30%) Subtotal Score (Max 70%) 1 U.S. Metro Group, Inc.* 14%14%23%51% 2 Gamboa Services Inc. 14%13%21%48% 3 Kleenway Services, Inc. 13%12%20%45% 4 Joncowest 13%13%18%44% 5 J&S Building Maintenance 6%9%8%23% 6 CCS Facility Services (Non -Responsive) N/A N/A N/A N/A All proposals were accompanied by a sealed cost proposal.Only the cost proposals for the two highest-ranked firms were opened and negotiated. No Interviews were conducted. Rank Proposer Subtotal Score without cost (Max 70%) FINAL Cost (Max 20%) Total Weighted Score (Max 90%) 1 U.S. Metro Group, Inc.* 51%20%71% 2 Gamboa Services Inc. 48%17%65% Cost Information for Opened Proposals: Rank Proposer ORIGINAL COST BAFO (If applicable) 1 U.S. Metro Group, Inc.* $808,620 $799,992* 2 Gamboa Services Inc. $983,365 $961,705 * On January 4, 2022, U.S. Metro Group, Inc. formally withdrew their proposal. Based on these results,staff recommends that Gamboa Services Inc.dba Corporate Image Maintenance be awarded the Janitorial &Floor Maintenance Service Contract.The term of this Service Contract will begin February 1,2022,through January 31,2023,with four,optional one-year renewals. Orange County Sanitation District Printed on 1/18/2022Page 3 of 4 powered by Legistar™ File #:2022-2083 Agenda Date:1/26/2022 Agenda Item No:4. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This recommendation will be funded under the Professional and Contractual Services line items for Administrative Services Department (Adopted Budget Update FY2021-22,Page 39).The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 01/26/2022 $961,705 $96,170 (10%) ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Service Contract Orange County Sanitation District Printed on 1/18/2022Page 4 of 4 powered by Legistar™ Orange County Sanitation District 1 of 10 Specification No. S-2021-1270BD Revision 031021 SERVICE CONTRACT Janitorial & Floor Maintenance Service at Plants 1 & 2 Specification No. S-2021-1270BD THIS CONTRACT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OC San") and Gamboa Services, Inc. dba Corporate Image Maintenance with a principal place of business at 2116 S. Wright Street, Santa Ana, CA 92705 (hereinafter referred to as "Contractor") collectively referred to as the “Parties”. W I T N E S S E T H WHEREAS, OC San desires to temporarily retain the services of Contractor for Janitorial & Floor Maintenance Service at Plants 1 & 2 (“Services”) as described in Exhibit “A”; and WHEREAS, OC San has chosen Contractor to conduct the Services in accordance with Ordinance No. OC SAN-56; and WHEREAS, on January 26, 2022, the Board of Directors of OC San, by minute order, authorized execution of this Contract between OC San and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish such Services, NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Contract and all exhibits hereto (called the "Contract") are made by OC San and the Contractor. The terms and conditions herein exclusively govern the purchase of the Services as described in Exhibit “A”. 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Proposal and Best and Final Cost Proposal Exhibit “C” Determined Insurance Requirement Form Exhibit “D” Contractor Safety Standards Exhibit “E” Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects govern and control. 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. Orange County Sanitation District 2 of 10 Specification No. S-2021-1270BD Revision 031021 1.6 The term “days”, when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The term “hours”, when used in this Contract, shall be as defined in Exhibit “A”. 1.9 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the price provided under “Compensation” below. 1.10 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or actions incurred or undertaken by Contractor as a result of work performed in anticipation of purchases of said services by OC San. 2. Compensation Compensation to be paid by OC San to Contractor for the Services provided under this Contract shall be a total amount not to exceed Nine Hundred Sixty-one Thousand, Seven Hundred Five Dollars ($961,705.00). 3. California Department of Industrial Relations (DIR) Registration and Record of Wages 3.1 To the extent Contractor’s employees and/or its subcontractors will perform Work during the design and preconstruction phases of a construction contract or perform work under a maintenance contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Contractor and its subcontractors shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. 3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non- compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the Department of Industrial Relations. 3.4 The Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 4. Payments and Invoicing 4.1 OC San shall pay, net thirty (30) days, upon receipt and approval, by OC San’s Project Manager or designee, of itemized invoices submitted monthly for Services rendered in accordance with Exhibit “A”. OC San, at its sole discretion, shall be the determining party as to whether the Services have been satisfactorily completed. 4.2 Invoices shall be emailed by Contractor to OC San Accounts Payable at APStaff@OCSan.gov and “INVOICE” with the Purchase Order Number and S-2021- 1270BD shall be referenced in the subject line. Orange County Sanitation District 3 of 10 Specification No. S-2021-1270BD Revision 031021 5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of three (3) years after its termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit “A”. Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OC San at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Contract shall be for the period of one (1) year commencing on February 1, 2022 and continuing through January 31, 2023 9. Renewals 9.1 OC San may exercise the option to renew this Contract for up to four (4) one-year periods, under the terms and conditions contained herein. OC San shall have no obligation to renew nor give reason if it elects not to renew. 9.2 This Contract may be renewed by OC San Purchase Order. 10. Extensions The term of this Contract may be extended only by written instrument signed by both Parties. 11. Performance Time is of the essence in the performance of the provisions hereof. 12. Termination 12.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) to the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost or claim hereunder by Contractor other than for work performed to the date of termination. 12.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or for any other default of this Contract. 12.3 OC San may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor:  if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or  if Contractor sells its business; or  if Contractor breaches any of the terms of this Contract; or  if the total amount of compensation exceeds the amount authorized under this Contract. Orange County Sanitation District 4 of 10 Specification No. S-2021-1270BD Revision 031021 12.4 All OC San property in the possession or control of Contractor shall be returned by Contractor to OC San upon demand, or at the termination of this Contract, whichever occurs first. 13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Determined Insurance Requirement Form (attached hereto and incorporated herein as Exhibit “C“). Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 14. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Contractor's services under this Contract, or by its subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend and hold harmless OC San, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor of or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. 15. Contractor Safety Standards and Human Resources Policies OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If during the course of the Contract it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, then the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor and all of its employees and subcontractors, shall adhere to all applicable Contractor Safety Standards attached hereto as Exhibit “D” and the Human Resources Policies in Exhibit “E”. 16. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply: 16.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence on the date of acceptance by the OC San Project Manager or designee of the work as complete. Orange County Sanitation District 5 of 10 Specification No. S-2021-1270BD Revision 031021 16.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work as specified in Exhibit “A”, OC San informs Contractor that any portion of the Services provided fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OC San and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at Contractor's sole expense. 17. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent of the Parties or may be eliminated from the Contract. 18. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 19. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the work to be performed; and 2) it understands the facilities, difficulties and restrictions of the work under this Contract. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 20. Regulatory Requirements Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and California Water Codes Division 2. 21. Environmental Compliance Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work performed under the terms of this Contract will be paid by Contractor. 23. Applicable Laws and Regulations Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OC San as a result of Contractor's noncompliance therewith. Any provision required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically included. 24. Contractor’s Employees Compensation 24.1 Davis-Bacon Act – Contractor will pay and will require all subcontractors to pay all employees on said project a salary or wage at least equal to the prevailing rate of per diem wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft or type of worker needed to perform the Contract. The provisions of the Davis- Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and when twenty-five percent (25%) or more of the Contract is funded by Federal assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Orange County Sanitation District 6 of 10 Specification No. S-2021-1270BD Revision 031021 Act to be complied with are incorporated herein as a part of this Contract and referred to by reference. 24.2 General Prevailing Rate – OC San has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract, and copies of same are on file in the Engineering Department. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this Contract as required by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2, OC San will have on file copies of the prevailing rate of per diem wages at its principal office and at each project site, which shall be made available to any interested party upon request. 24.3 Forfeiture For Violation – Contractor shall, as a penalty to OC San, forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by the Contractor or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 24.4 Apprentices – Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices are applicable to this Contract and the Contractor shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or more or twenty (20) working days or more; or if contracts of specialty contractors not bidding for work through the general or prime Contractor are two thousand dollars ($2,000.00) or more or five (5) working days or more. 24.5 Workday – In the performance of this Contract, not more than eight (8) hours shall constitute a day’s work, and the Contractor shall not require more than eight (8) hours of labor in a day from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit to OC San as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article. Contractor shall keep an accurate record showing the name and actual hours worked each calendar day and each calendar week by each worker employed by Contractor in connection with the project. 24.6 Record of Wages; Inspection – Contractor agrees to maintain accurate payroll records showing the name, address, social security number, work classification, straight-time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the project and agrees to require that each of its subcontractors do the same. All payroll records shall be certified as accurate by the applicable Contractor or subcontractor or its agent having authority over such matters. Contractor further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee’s representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties for non-compliance with the requirements of Section 1776 may be deducted from project payments per the requirements of Section 1776. Orange County Sanitation District 7 of 10 Specification No. S-2021-1270BD Revision 031021 25. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Contractor’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 26. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange, in the event any action is brought in connection with this Contract or the performance thereof. 27. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 28. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods or Services, OC San may (1) cancel the Contract; (2) recover whatever amount of the purchase price OC San has paid, and/or (3) “cover” by purchasing, or contracting to purchase, substitute goods or Services for those due from Contractor. In the event OC San elects to “cover” as described in (3), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods or Services and the Contract price, together with any incidental or consequential damages. 29. Dispute Resolution 29.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 30. Attorney’s Fees If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Orange County Sanitation District 8 of 10 Specification No. S-2021-1270BD Revision 031021 Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 31. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and Forum for Enforcement, shall survive termination or expiration of this Contract. 32. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 33. Damage to OC San’s Property Any of OC San’s property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. 34. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OC San. 35. Independent Contractor The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 36. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 37. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 38. Non-Liability of OC San Officers and Employees No officer or employee of OC San shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Contractor or to its successor, or for breach of any obligation for the terms of this Contract. 39. Read and Understood By signing this Contract, Contractor represents that he has read and understood the terms and conditions of the Contract. 40. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 41. Entire Agreement This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 9 of 10 Specification No. S-2021-1270BD Revision 031021 42. Notices All notices under this Contract must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OC San: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Contractor: Michael Gamboa Vice President Gamboa Services, Inc. dba Corporate Image Maintenance 2116 S. Wright Street Santa Ana, CA 92705 Each party shall provide the other party written notice of any change in address as soon as practicable. [Intentionally left blank. Signatures follow on the next page.] Orange County Sanitation District 10 of 10 Specification No. S-2021-1270BD Revision 031021 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: ___________________________________ John B. Withers Chair, Board of Directors Dated: _________________ By: ___________________________________ Kelly A. Lore Clerk of the Board Dated: _________________ By: ___________________________________ Ruth Zintzun Purchasing and Contracts Manager GAMBOA SERVICES, INC. DBA CORPORATE IMAGE MAINTENANCE Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer BG:CMM EXHIBIT “A” Specification No. S-2021-1270BD Exhibit “A” ADDENDUM NO. 1 TO THE REQUEST FOR PROPOSALS SCOPE OF WORK AS MODIFIED BY ADDENDUM NO. 1 APPENDICES A-1 THROUGH A-4 September 7, 2021 ADDENDUM #1 NOTICE TO PROPOSERS Janitorial & Floor Maintenance Service at Plants 1 & 2 SPECIFICATION NO. S-2021-1270BD  QUESTION CUT-OFF DATE: September 6, 2021 at 2:00 P.M. PT  RFP SUBMITTAL DATE: September 28, 2021 at 2:00 P.M. PT A non-mandatory pre-proposal meeting scheduled for September 1, 2021 at 10:00 A.M. PT was held via Microsoft Teams. The following additions, modifications, corrections, deletions, and clarifications are hereby made to the RFP document named above. DELETIONS Delete Section 2.12 in General Provisions, Page 5 of 16. 2.12 OC San Personal Protective Equipment (PPE) Requirements – Refer to PPE Requirements identified in Section 1 of this RFP. Delete the first two sentences from Section 5.16.4 in Exhibit A, Scope of Work as it conflicts with Section 5.6: 5.16.4 Minimum Staffing, Breaks and Extraordinary Services • The Contractor shall provide no less than the minimum number of staff to meet the requirements of this scope of work and to the satisfaction of the OC San Representative. For this Contract, OC San requires the Contractor to provide a total of Seven (7) Full-time janitors, Three (3) Detail Porters and Two (2) Full-Time supervisors; one for each of the two (2) Plant locations. ~SAN ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708 714.962.2411 www.ocsan.gov Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District ADDENDUM #1 Page 2 of 4 Specification No. S-2021-1270BD QUESTIONS 1 Question: Is this project considered a Prevailing Wage Contract? Answer: Yes, please see attached Important Notice from the State of California (Department of Industrial Relations) regarding the Prevailing Wage Rates for Janitorial services. Also attached is the General Prevailing Wage Determination for the Janitor Classification. The Notice increased the Basic Hourly Rate for the Prevailing Wage Determination to $14.00/Hr (currently) and $15.00/Hr (Effective 1/1/2022 with the increase of minimum wage). The Prevailing rate benefit payments as listed (Effective 5/1/2015) are still current, in effect and required to be paid by the employer in addition to the Basic Hourly Rate. 2 Question: who is the current services provider? What is the contract pricing? Answer: The Current Service Provider is Corporate Image Maintenance Inc. The current Janitorial Services are billed at $62,750.00/per month (8/1/21-12/31/21) and final month at $66,250.00 (1/1/22-1/31/22) and $17,900.00 for the Annual Floor Maintenance. Total Contract for the period of 8/1/21 through 1/31/22 is $397,900.00. 3 Question: How many full-time janitors are now at each plant? Answer: The current staffing level is 15 total janitors (10 Janitors, 3 detail porters and 2 Supervisors). There are one (1) Supervisor at each Plant and three (3) detail porters (two (2) at Plant 1 and one (1) at Plant 2) and 10 Janitors (between both Plants-Breakdown not available at current time). Proposers can propose alternate staffing levels to meet the requirements of the Scope of Work. 4 Question: Full-time means 40 hours weekly? Answer: DIR considers Full-time employment to be 40 hours per week as defined in California Labor Code Section 515(c). 5 Question: Can 29 hour schedules be accepted, (helping assure coverage)? Answer: Proposers can propose alternate staffing levels and hours other than full-time. ADDENDUM #1 Page 3 of 4 Specification No. S-2021-1270BD 6 Question: Are current staff safety-trained? Answer: Yes 7 Question: How many OC people work at each plant? Answer: OC San staff at Plant 1 is approximately 400 and at Plant 2 is 200. 8 Question: Any estimate of visitor counts? Answer: Approximately 50 visitors per day for both plants combined. 9 Question: Will any remote staff be in-plant? Answer: On average approximately 40% of the approximate 600 OC San Staff are working remotely on any given day (Monday-Friday). However, OC San plans to bring all staff back in plant as OC San Management/ CDC Regulations allow. 10 Question: Are there vaccination / mask / testing requirements? Answer: Currently, there are only mask requirements. OC San continues to comply with the Cal-OSHA Covid-19 Emergency Temporary Standard as well as Federal, State and local public health guidance. 11 Question: Are there temperature or other checks done for each entry to either plant? Answer: Currently No. 12 Question: Is there a current Janitorial service at work- What is the company name? Answer: Yes, the Current Service Provider is Corporate Image Maintenance Inc. 13 Question: Is there any known CBA? Answer: No 14 Question: Are you happy with current company? Answer: Yes, they are providing a satisfactory service. 15 Question: Did you say in the meeting that there is assigned parking? Answer: No ADDENDUM #1 Page 4 of 4 Specification No. S-2021-1270BD 16 Question: Does the awarded company pay for their parking and badges? Answer: No 17 Question: Are you happy with your current crew? Answer: Yes 18 Question: The USMGI EMR is between 1.01 and 1.25. Exhibit I, page 2, requires “A completed Workers’ Compensation Experience Rating Form (also referred to as an Experience Rating Worksheet).” There appears no such form in the RFP Or exhibits, apparently. Answer: Please refer to Exhibit J, Safety Declaration of Contractor, Question #3 19 Question: Can a copy of the prevailing wage information shown in today's meeting be provided? Answer: Please see answer to Question 1 above. 20 Question: What is the current monthly price for the janitorial services? Answer: Please see answer to Question 2 above. 21 Question: Who is the incumbent and total value of current contract? Answer: Please see answer to Question 2 above. 22 Question: How many employees are there at each of the locations? Answer: Please see answer to Question 7 above. 23 Question: What is the total annual fees for the services based on the existing contract you have? Answer: Please see answer to Question 2 above. 24 Question: What are last years or the year previous' bid results? Answer: All the previous bid results and details can be viewed through Planetbids portal under Bid Specification No. S-2020-1189BD. 25 Question: Is there a dumpster area on site where we will be able to dump trash? Answer: Yes Darius Ghazi, C.P.M. Contract, Purchasing & Materials Management STATE OF CALIFORNIA Gavin Newsom, Governor DEPARTMENT OF INDUSTRIAL RELATIONS Office of the Director – Research Unit 455 Golden Gate Avenue, 9th Floor San Francisco, CA 94102 MAILING ADDRESS: P. O. Box 420603 San Francisco, CA 94142-0603 January 1, 2021 IMPORTANT NOTICE TO AWARDING BODIES AND INTERESTED PARTIES REGARDING THE PREVAILING WAGE RATES BELOW THE CALIFORNIA MINIMUM WAGE In accordance with Public Utilities Code Section 465(d), the Director of the Department of Industrial Relations is responsible for determining the prevailing wage rates for custodial or janitorial employees in accordance with the standards set forth in Section 1773 of the Labor Code. Under Labor Code Section 1773.9, the prevailing rate is defined as the basic hourly rate being paid to a majority of workers engaged in a particular craft, classification or type of work within the locality and in the nearest labor market. Effective on January 1, 2021, the Director’s prevailing wage determinations shall not be below the California minimum wage of $14.00 per hour. Each employer is required to pay at least the California minimum wage, $14.00, for the basic hourly rate in all cases where the published prevailing wage rate is below the California minimum wage. Any and all employer payments required by these determinations must also be paid. If the California minimum wage is increased in the future to an amount above that shown in a prevailing wage determination, the basic hourly rate in that determination automatically increases to the new minimum wage. GENERAL PREVAILING WAGE DETERMINATION MADE BY THE DIRECTOR OF INDUSTRIAL RELATIONS PURSUANT TO CALIFORNIA PUBLIC UTILITIES CODE, SECTIONS 465, 466 AND 467 Determination: ORA-2014-1 Reference: 22-1877-14 Issue Date of Determination: June 21, 2014 Supersedes Det: ORA-2008-1 Expiration Date of Determination: April 30, 2016* Effective until superseded by a new determination issued by the Director of Industrial Relations. Contact the Office of the Director – Research Unit at (415) 703-4774 for new rates after 10 days from the expiration date, if no subsequent determination is issued. Locality: Orange County Craft: Janitor/Cleaner Wage Rates: Classification Basic Hourly Rate Effective 5/1/2015 Janitor $10.85 $11.10 Employer Payments: (Public Utilities Code Section 465) Health & Welfare:$4.37 per hour worked after six (6) months of service. Paid Holidays: Eight (8) holidays per year or $0.33 per hour. (New Year’s Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day) Paid Vacation: Five (5) days after 0-24 months of service or $0.21 per hour; Ten (10) days after 25-84 months of service or $0.42 per hour; Fifteen (15) days after 84 months of service or $0.63 per hour Paid Sick Leave: Four (4) days per year or $0.17 per hour after one (1) year of service. Training: $0.03 per hour worked. Others: $0.06 per hour worked (LMCT). Effective 5/1/2015: Health & Welfare:$4.47 per hour worked after six (6) months of service. Paid Holidays: Eight (8) holidays per year or $0.34 per hour. (New Year’s Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day) Paid Vacation: Five (5) days after 0-24 months of service or $0.21 per hour; Ten (10) days after 25-84 months of service or $0.43 per hour; Fifteen (15) days after 84 months of service or $0.64 per hour Paid Sick Leave: Five (5) days per year or $0.21 per hour worked after one (1) year of service. Training: $0.03 per hour worked. Others: $0.06 per hour worked (LMCT). Note: Bereavement Leave is two (2) days paid leave of absence for worker employed for at least 12 months and covers family members (mother, father, spouse, children). Recognized Holidays: New Year’s Day, Presidents’ Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day. If a holiday falls on a Saturday, it shall be observed on the preceding Friday. If a holiday falls on a Sunday, it shall be observed on the following Monday. Straight-time Hours: Eight (8) hours per day. Five (5) consecutive days a week. Overtime Rate: One and one-half (1½) times the basic straight time hourly rate is paid for all hours worked in excess of eight (8) hours in any day or forty (40) hours in any week. One and one-half (1½) times the basic straight time hourly rate plus regular day’s pay is paid for work on holidays. Travel and Subsistence: In accordance with Labor Code Sections 1773.1 and 1773.9, contractors shall make travel and/or subsistence payments to each worker to execute the work. Travel and/or subsistence requirements for each craft, classification or type of worker may be obtained from the Prevailing Wage Unit at (415) 703-4774. EXHIBIT A SCOPE OF WORK/TECHNICAL SPECIFICATIONS Janitorial & Floor Maintenance Service at Plants 1 & 2 SPECIFICATION NO. S-2021-1270BD 1. Summary The Contractor shall provide Janitorial and Floor Maintenance Services at OC San Plant 1 Facilities, 10844 Ellis Avenue, Fountain Valley, California, and Plant 2 Facilities, 22212 Brookhurst Street, Huntington Beach, California. There are approximately 650 employees/Contract employees at OC San. 2. Project / Work Elements The Contractor shall furnish all labor, materials, transportation, equipment and other services necessary to provide complete janitorial maintenance and stripping and waxing of floors in accordance with this Scope of Work. Janitorial maintenance Services shall be provided 7 days per week with night shift coverages within the process areas located at each plant location. For this Contract, OC San requires the Contractor to provide Full-time janitors, Detail Porters, and Two (2) dedicated onsite Full-Time supervisors, one for each of the two (2) Plant locations. The Contractor shall furnish the following supplies at no additional cost to OC San. OC San Does Not Track Janitorial Supplies Usage. • Facial Tissue for restrooms • Rolled Paper Towels or Multi Fold paper towels for kitchens o DublNature Multifold Towel Product # 48140 or equal • Toilet paper (2-ply) • Toilet Seat Protectors • Waterless Urinal Cartridge (Falcon or equal – OC San to provide) • Feminine Products (tampons and sanitary pads) • All Waste Receptacle Liners • 7 oz. Water Cups (all Water Cooler locations) o Solo Product # R7N or equal • Sanitizing Wipes (all Water Cooler locations) o Sparoom Product # S03910-S or equal • Tork Matic Hand Towel Roll Dispenser – with Intuition Sensor (Article 5511282) o Batteries for auto paper dispenser • Tork Matic Advanced Matic hand towel roll 700 ft, 1 ply (Article 290089) EXHIBIT A Page 2 of 22 Specification No. S-2021-1270BD • Tork Foam Skincare Soap Dispenser (Article 571508) • Tork Skincare Soap Refill (Article 401211) • Stoko Kresto 87044 High Performance Hand Cleaner 2,000 ML Bottle Refills or equal • Tork S4 Foam Skincare Automatic Hand Sanitizer Dispenser (Article 571600) o Batteries for battery operated Tork hand sanitizer dispensers • Tork S4 Alcohol Foam Hand Sanitizer Refill (Article 400217) • Stoko Refresh Foaming Instant Hand Sanitizer 1,000 ML Auto Dispenser Refills or equal o Batteries for battery operated Stoko hand sanitizer dispensers • Contractor shall provide and install body wash/shampoo dispensers and provide refills for all showers. • Shower curtains (semi-annually) Dispensers shall be stocked at all times and shall be checked throughout the day to ensure adequate quantities are available. Contractor shall also check and replace the batteries for battery operated dispensers at no additional cost to OC San. Furthermore, the Contractor shall ensure that all supplied dispensers are operable and replace within 1 business day if necessary. The Administration lobby, lobby restrooms, board and meeting rooms are areas of high usage during the entire day, and at times in the evening. Special attention is required to service these areas both at the start and at the end of each day, therefore the Contractor shall be required to provide coverage to work in the Administration Building at our Plant 1 facilities from 5:00 a.m. to 4:30 p.m., Monday through Friday. The lobby restrooms are to be cleaned/refreshed by no later than 4:30 p.m. on committee/board meeting evenings (every Wednesday and the 1st Thursday of each month) and the following mornings (prior to 6:00 a.m.) the committee/board room(s), lobby restrooms and kitchen are to be cleaned. In addition, the conference rooms and the lobby restrooms shall be cleaned, and supplies refilled immediately following public tours. OC San operates twenty-four (24) hours per day, seven (7) days per week, and most areas will be occupied during the janitorial and floor cleaning Services. The janitorial staff shall be flexible and attentive to an area’s special needs or special requirements. The janitorial staff shall not service the restrooms, kitchens, and break rooms during OC San lunch hours, and morning or afternoon breaks. OC San employees will make a reasonable effort to minimize use of an area while they are being cleaned and serviced. The Contractor shall be aware of current meeting schedules and other work routines within the facility and conduct its work in such a manner as to cause minimal interference with the execution of OC San business or staff. EXHIBIT A Page 3 of 22 Specification No. S-2021-1270BD Contractor shall not be allowed to work on the following OC San observed Holidays: • New Year's Day • Lincoln’s Birthday • President’s Day • Memorial Day • Independence Day • Labor Day • Veteran's Day • Thanksgiving Day • Day after Thanksgiving • Day before Christmas • Christmas Day If a Holiday falls on a Saturday, it is observed the previous Friday. If the Holiday falls on a Sunday, it is observed the following Monday. The following locations shall be cleaned and maintained in the following order and frequency. All equipment and materials shall be used per manufacturer's directions for each application. For additional detailed explanation of terms used in the Scope of Work to describe the work required in the following locations, see “Definition of Terms”, Exhibit A, Section 5.0. 2.1 Locations See Exhibits A-1, A-2, A-3 and A-4 for a detailed list of locations, square footage, stalls, urinals, showers, sinks, dispensers, refrigerators, microwave ovens, etc. 2.1.1 Restrooms and Restroom Entry Areas All OC San men’s restrooms shall be cleaned and maintained by male workers and all OC San women’s restrooms shall be cleaned and maintained by female workers. Water used in a mop bucket shall be discarded following each restroom cleaning. 2.1.1.1 Daily: • Check, refill as necessary and clean all soap, toilet paper, paper towel, including feminine napkin dispensers (money from feminine product dispensers shall be collected and used by the Contractor for the cost of supplies). • Check, refill as necessary OC San supplied hand sanitizer • Empty, clean and disinfect (as needed) all trash receptacles and insert new liners EXHIBIT A Page 4 of 22 Specification No. S-2021-1270BD • Disinfect all washbasins (sinks), counters, and fixtures with non- abrasive disinfectant cleanser o Tile, grout and caulking shall be free of mold, mildew and stains • Disinfect all door handles, light switches, handrails, and elevator push buttons • Disinfect and clean inside and outside of urinals and toilets • Disinfect toilet seats, fixtures and outside surfaces of urinals and toilets • Clean all mirrors and mirror’s chrome • Clean stainless-steel fixtures • Sweep entire restroom/entry area floors • Damp mop entire restroom floor, including entry areas, with disinfectant 2.1.1.2 Weekly: • Clean and polish all doors (including kick plates), door jambs (clean only), walls, toilet stall partitions (inside and out), mirrors, chrome, and stainless steel fixtures and remove any marks, stains or graffiti (polish subject to approval of OC San Representative) • Pour a large bucket of fresh water down all floor drains 2.1.1.3 Monthly: • Scrub resilient and hard surface floors (non-waxed surfaces) with appropriate cleaner • Dust and remove cobwebs from light fixtures, skylights and openings • Clean HVAC grilles, vents and registers • Install OC San supplied Waterless Urinal Cartridge or as instructed by OC San • Install monthly “Digester” flyer in holders above all urinals and inside all toilet stalls on the first working day of each month (OC San shall provide) 2.1.1.4 Quarterly: • Spray buff resilient and hard surface floors • Wash/scrub and disinfect wall tile and partitions EXHIBIT A Page 5 of 22 Specification No. S-2021-1270BD 2.1.2 Showers, Shower Entry Areas and Locker Rooms 2.1.2.1 Daily: • Check, refill as necessary and clean all soap, paper towel dispensers • Check, refill as necessary OC San supplied sanitizer for dispensers. • Empty, clean and disinfect (as needed) all trash receptacles and insert new liners • Disinfect all door handles, light switches, and applicable handrails • Dust mop/sweep entire floors • Damp mop floors with disinfectant cleaner • Dust and spot clean lockers and benches (Benches shall be left dry) • Spot clean all doors, locker room walls, partitions, mirrors and other surfaces • Clean shower drains of hair, soap and all other materials • Scrub and disinfect with anti-fungal cleanser and de-scaler, all shower surfaces including doors, floors, mats associated with showers, baseboards, walls, shower stalls/partitions and fixtures so that all surfaces are free of mold, soap scum, body oils, mineral deposits, stains and odors • Scrub shower entrances and walk ways with deck scrub brush and disinfectant cleanser 2.1.2.2 Weekly: • Clean shower curtains so that all surfaces shall be free of soap scum, body oils, mold and mineral deposits 2.1.2.3 Monthly: • Machine scrub resilient and hard surface floors with appropriate cleaner (non-waxed surfaces) • Clean and disinfect exterior of all lockers. (Do not allow water to drip into lockers) • Dust and remove cobwebs from light fixtures, skylights and openings • Clean HVAC grilles, vents and registers EXHIBIT A Page 6 of 22 Specification No. S-2021-1270BD 2.1.2.4 Quarterly: • Spray buff resilient and hard surface floors (waxed areas only) 2.1.2.5 Semi Annually: • Replacement of shower curtains 2.1.3 Entryways (exterior and interior), Lobbies, Hallways, Corridors, Traffic Areas and Stairs 2.1.3.1 Daily: • Vacuum or sweep wiper/scraper mats at entrances to buildings (interior and exterior) • Dust mop/sweep hard surface floors then damp mop (Interior only) • Empty and clean trash receptacles and replace liners • Disinfect all door handles, light switches, and applicable handrails • Damp wipe handrails outside building entrances (Non-process areas) • Sweep outside entryways, decks, stairs, and stairway landings • Immediately remove/spot clean spills from hard floor surfaces and carpet in accordance with Carpet and Rug Institute (CRI) directives and certified products 2.1.3.2 Weekly: • Clean doors, door jambs, door glass, frames and kick plates • Sweep and/or vacuum and damp mop interior stairways • Vacuum all carpet 2.1.3.3 Monthly: • Dust and remove cobwebs from light fixtures skylights and openings • Wipe clean: partitions, walls, baseboards, counters, cabinets, trophy cases and all other horizontal (Accessible) surfaces (or as requested) 2.1.3.4 Quarterly: • Remove cigarette butts and ashes from outdoor ashtrays (keep ashtrays & sand urns 20ft from building entrances) o Replenish sand as needed • Spray buff resilient and hard surface floors EXHIBIT A Page 7 of 22 Specification No. S-2021-1270BD 2.1.4 Offices, Cubicles, Meeting and Conference Rooms 2.1.4.1 Daily: • Wipe down conference room tables with appropriate cleaner • Sweep or dust mop and damp mop hard surface floors with appropriate cleaner • Immediately remove debris/spot clean spills from floor surfaces and carpet • Empty and clean trash receptacles (disinfect as needed) and replace liners • Empty small, paper recycle receptacles (as needed) and place in 15- gallon paper recycle bins • Empty paper shredder receptacles and place in designated, outside recycling dumpsters • Disinfect all door handles, and light switches • Arrange chairs in orderly fashion 2.1.4.2 Bi-Weekly: • Empty 15-gallon paper recycle bins throughout Plants 1 & 2 into designated centrally located recycling dumpsters. Quantities and locations to be determined. Bin sizes/quantities are subject to minor size and quantity changes. 2.1.4.3 Weekly: • Vacuum all carpets • Dust and spot clean doors, frames, walls, counters, windowsills, baseboards and partitions • Clean doors, door jambs, door glass, frames and kick plates • Clean workstation and partition glass/Plexiglas 2.1.4.4 Monthly: • Dust all desks, tables, office furniture, chairs, partitions, tops of all cabinets and picture frames with a treated dust cloth. Do not move or disturb any paperwork or property • Clean HVAC grilles, vents and registers EXHIBIT A Page 8 of 22 Specification No. S-2021-1270BD • Dust and remove cobwebs from light fixtures skylights and openings • Vacuum fabric on upholstered furniture 2.1.4.5 Quarterly: • Spray buff resilient and hard surface floors • Clean window blinds and return to previous position (Do Not Disturb decorations on windows) 2.1.5 Lunchrooms, Kitchens, Break Rooms, Vending and Patio Areas Lunch area/ eating area cleaning time - Lunch areas/ eating areas are to be cleaned at the end of OC San staff lunch period. Cleaning should NOT occur during OC San staff break times: o 9:30am to 9:45am o 2:00pm to 2:15pm 2.1.5.1 Daily: • Check, refill as necessary and clean all soap, paper towel dispensers • Check, refill as necessary OC San supplied sanitizer for dispensers. • Empty and clean trash receptacles (disinfect as needed) and replace liners • Sweep and/or dust mop then damp mop floors with appropriate cleaner • Damp wipe tables and chairs with appropriate cleaner and replace in orderly fashion • Clean and disinfect counter tops, sinks, exteriors of appliances and fixtures • Spot clean doors, glass, door frames, walls, partitions, sills, and baseboards • Disinfect all door handles and light switches • Damp wipe interiors of microwave ovens with appropriate cleaner 2.1.5.2 Weekly: • Vacuum all carpets • Clean outside surfaces of all kitchen appliances, including but not limited to freezers, refrigerators, microwave and conventional ovens EXHIBIT A Page 9 of 22 Specification No. S-2021-1270BD • Clean interiors of microwave and conventional ovens 2.1.5.3 Monthly: • Clean HVAC grilles, vents and registers • Dust and remove cobwebs from light fixtures and skylights and openings • Vacuum fabric on upholstered furniture • Clean window blinds and return to previous position (Do Not Disturb decorations on windows) • Clean interior of refrigerators and freezers (Post notice on front of refrigerator / freezer seven (7) days prior to cleaning) o Cleaning of certain refrigerators may occasionally be postponed 2.1.5.4 Quarterly: • Spray buff resilient and hard surface floors 2.1.6 Elevators 2.1.6.1 Daily: • Sweep then damp mop resilient floors with appropriate cleaner • Immediately remove debris/spot clean spills from floors • Disinfect elevator control panel push buttons • Remove smudges, fingerprints and graffiti from walls, rails and doors 2.1.6.2 Weekly: • Clean thresholds and door tracks of dirt and debris • Polish all chrome and stainless steel • Vacuum carpet • Spot clean carpeted floors 2.1.6.3 Monthly: • Dust and remove cobwebs from light fixtures 2.1.6.4 Quarterly: • Spray buff resilient and hard surface floors EXHIBIT A Page 10 of 22 Specification No. S-2021-1270BD 2.1.7 Fuel Station Plant 1 2.1.7.1 Daily: • Pick up litter and sweep when necessary • Empty trash containers and insert new liners 2.1.8 Plant 1 and Plant 2 Cart Barn 2.1.8.1 Weekly: • Contractor is responsible for sweeping the area • Empty trash cans and replace with new liners 2.1.9 Other Services 2.1.9.1 Daily: • Contractor is responsible to supply 7 oz. cups at all water cooler locations and re-fill supply as necessary • Contractor is responsible to supply sanitizing alcohol wipes at all water cooler locations and re-fill supply as necessary • Clean water coolers with damp, disinfectant cloth, including trays (no chemicals shall be used) 2.1.9.2 As Needed: • Provide water extractor response for water spills / leaks • Plunge plugged or backed-up toilets, urinals and sinks when observed or requested (disinfect before returning to service). If unsuccessful, Contractor shall notify the OC San Representative Toilet Plunger shall never be used on sinks • Wet wipe surfaces to remove ants (no chemicals shall be used) when observed or requested • Deep cleaning of offices/cubicles upon personnel moves (OC San Representative will provide the Contractor with a list of offices that will require deep cleaning). • Contractor shall notify the OC San Representative of any items needing repair, including but not limited to: • Leaks EXHIBIT A Page 11 of 22 Specification No. S-2021-1270BD • Broken fixtures • Roof leaks • Clean up small, biohazard (blood) spills. Contact OC San Representative for disposal. Biohazard (blood) spill cleanup kits and their disposal shall be provided by OC San. 2.1.10 Floor Coverings Floor coverings vary in each building. They may include, but are not limited to; carpet, vinyl, VCT, terrazzo, concrete, and ceramic tile. The Contractor shall be responsible for performing the prescribed and appropriate cleaning and polishing method for each type of floor covering. Special attention shall be given to reduce the generation of dust while sweeping concrete surfaces. The use of a sweeping compound for this surface is encouraged. 2.1.10.1 Carpeted Floors and Floor Mats • Vacuum the entire carpeted area, including under chairs, tables and other easily moved items, and around furniture legs. Return moved items to their original position. Pick up staples and other hard to remove items by hand if necessary. Vacuum hard to reach areas such as behind desks and furniture as needed. The carpet shall be free of visible dirt, litter, and soil. • Inspect carpet for new spots and stains from spills and remove spots and stains immediately. Remove spots and stains with an appropriate industrial grade spot removing solution using the manufacturer's recommended techniques. Report any tears, burns or unraveling to OC San representative. Carpet cleaning and shampooing is not part of this Contract. 2.1.10.2 Resilient and Hard Surface Floors • Put out wet floor warning signs (at all affected entrances) while work is in progress and until floor is dry • All resilient and hard surface floors shall be swept then damp moped daily • Inspect floors for new spots and stains from spills and remove immediately • Chairs, trash containers, and other easily movable items shall be moved, cleaned underneath and placed back in an orderly fashion • Upon completion, the entire surface shall be free of litter, soil, dust, hair, stains, streaks, film, standing water, and splash marks EXHIBIT A Page 12 of 22 Specification No. S-2021-1270BD • Spray buff floors quarterly with floor machine and an all-cotton-buffing pad • Dust and damp mop floor then apply a thin film of spray polish then buff while moist to remove black marks, scuffs, stains, and scratches • Dust mop the floor when spray buffing is completed 2.1.10.3 Annual Floor Maintenance (stripping & waxing of floors) *Shall not be performed during normal work hours* The following work is to be performed on all resilient and hard surface floors (excluding concrete) once every year: • Contractor shall only be paid upon approval by OC San Representative or his / her designee; and after all annual floor maintenance service has been completed to the satisfaction of the OC San Representative. • Contractor shall provide a work schedule one month prior to the start of the annual floor maintenance as well as a 2-week notice as conformation to advise staff of impending work scheduled for their work location. • Contractor shall meet with OC San staff at least three days prior, on- site to arrange specific work times and work areas. • Stripping and waxing of floors shall not be scheduled during normal work hours. Contractor shall sign in at the Control / Operations Center then contact the Operations Supervisor to inform him / her about the work location(s) and the need to unlock or provide access to any secured locations. Contractor shall be responsible to sign out (log out of the facility) upon completion of work just prior to leaving the facility. • Contractor shall place “NO ADMITTANCE” signs at all entrance and exits to work areas. The signage shall show the times that the floors will be reopened for use. • Minimum procedures shall consist of stripping entire floor including corners and edges until all waxes, sealers and cleaning agents are removed. Rinse floor until clean and then dry. Inspect floor to be sure all wax, sealant, dirt, cleaning agents and stains are removed. Baseboards, furniture legs, door bottoms, and corners should be cleaned as well as the floor. Strippers shall be non-ammoniated EXHIBIT A Page 13 of 22 Specification No. S-2021-1270BD • Apply a minimum of three coats of wax and high speed buff the final coat. Floor finish shall be clear in color, with no streaks or lint, and resist dirt and soil. o The Contractor is responsible to move small furniture, tables, chairs, chair mats, carts, and trashcans out of the work location to be stripped, waxed, and returned to their original position upon the completion of the job. o NOTE: Failure to perform the Annual Floor Maintenance in accordance with the above required specifications may result in the termination of the Contract, in whole or in part. 3. Additional Disinfecting Tasks 3.1 Dedicated staff identifiable through blue vest shall have the following daily tasks, including nights and weekends (reference section 5.15 for specific hours): 3.1.1 Disinfection through the use of electrostatic sprayer on all commonly touched surfaces, such as light switches, elevator buttons, stairway rails, refrigerator handles, microwaves, door handles, and common area tables and counter tops. 3.1.2 Surfaces shall be wiped of debris prior to spraying. 4. Resources Available 4.1 Power OC San shall provide the Contractor and their subcontractors, free of charge during the term of this Contract, 120 volts, 60-hertz, maximum 20 ampere electrical service. All other utilities shall be provided by the Contractor at its sole expense. 4.2 Water OC San shall furnish to the Contractor, free of charge, during the course of the Contract, city (potable water). 5. Project Management 5.1 Equipment & Facilities Inspection OC San reserves the right to inspect and evaluate the suitability of all proposed equipment and Proposer’s facilities that shall be used to perform Services in accordance with the Scope of Work. 5.2 Qualification and Training of Employees • Contractor shall submit, prior to the commencement of work under this contract, a complete list of all employees assigned to work under this Contract. EXHIBIT A Page 14 of 22 Specification No. S-2021-1270BD • OC San may require the dismissal of employee(s) OC San has determined to be incompetent, careless or otherwise objectionable to the public interest. • When in the opinion of OC San, an employee does not perform satisfactorily; their employment on this Contract shall be denied. • All of the Contractor's employees shall be required to wear a company uniform, identifying the Contractor and the employee’s name. No shorts are allowed. • Contractor shall notify OC San’s Representative or designee immediately in writing of any change in contract personnel by submitting the name, and effective date of termination of the employee and employment date of the replacement employee. • Contractor shall have an on-site training program (on a monthly basis at a minimum) during the duration of this Contract and it shall include, but not be limited to the following: o General Cleaning o How to perform each task o Hard floor maintenance o Safety Training o Proper handling and dispensing of chemicals o Hazard communication o QA/QC issues o Customer Service issues o Contractor shall provide up to date documentation that its staff has been trained in the above whenever requested by OC San. • The on-site training program is to provide the Contractor’s personnel the training required for the thorough understanding and ability to demonstrate proficiency in effectively cleaning the items mentioned in this scope of work. In addition, the personnel shall meet ISSA Cleaning Industry Training Standard (CITS), Cleaning Management Institute (CMI) or another industry recognized standard. 5.3 Workmanship, Materials & Equipment 5.3.1 The Contractor shall consistently furnish a high quality and level of labor, materials and equipment for satisfactory Contract performance. OC San reserves the right to reject any cleaner, supplies or equipment that does not meet its needs or performs at an unacceptable level of cleanliness or quality. OC San shall not bear any additional costs if any or all restroom or cleaning supplies are deemed unacceptable for OC San use, and upgrades are required. EXHIBIT A Page 15 of 22 Specification No. S-2021-1270BD 5.3.2 Prior to the start of the Contract, OC San may request samples of supplies or products in order to evaluate the acceptability for use at OC San facilities. 5.3.3 Vacuum Cleaners shall: • have the Carpet and Rug Institute (CRI) Seal of Approval (SOA) and shall meet the gold or silver performance standard • be certified for commercial use • have a rotating cylindrical brush, not a beater bar 5.3.4 When not specifically identified in the specifications, such materials and equipment shall be of suitable type and grade for that purpose. Each item or article shall be subject to inspection and / or test and approved by the OC San Representative or Representative when so required. All workmanship shall be subject to the inspection and approval of the OC San Representative or designee. 5.3.5 All necessary cleaning equipment including power driven, floor scrubbing, waxing and polishing machines, industrial-type vacuum cleaners, etc., that is needed to perform the work on this Contract, shall be furnished by the Contractor. Such equipment shall be of the size and type customarily used in work similar to this Contract and shall meet the approval of the OC San Representative or designee. Equipment deemed by the OC San Representative or designee to be of improper type or inadequate for the purpose intended shall be replaced at no additional cost to OC San. 5.3.6 Contractor shall be responsible for maintenance and repair of its supplies and equipment such as vacuum cleaners, mops, brooms, notification signage, bicycles, carts, etc. 5.4 Changes OC San may at any time, by giving fifteen (15) days written notice, delete or add to the Scope of Work as set forth in these specifications. A change in the Contract amount may be amended or waived through the purchase order process. 5.5 Supervisory Staff 5.5.1 The Contractor shall provide two (2) dedicated onsite Full-Time Supervisors (Monday – Friday) for on-site supervision of its employees (Janitors and Detail Porters) performing the Contract work. One (1) Supervisor at the Fountain Valley location and One (1) Supervisor at the Huntington Beach location. 5.5.2 The Contractor shall provide the work schedule of the janitorial staff to the OC San Representative or designee. EXHIBIT A Page 16 of 22 Specification No. S-2021-1270BD 5.5.3 The Supervisors shall be available at all times during the day while the Contract work is in progress to respond to instructions from the OC San Representative or designee regarding janitorial issues that need immediate attention. 5.5.4 The Contractor Supervisors shall be equipped with a cell phone and the number provided to OC San Representatives. • Supervisors shall respond immediately after being contacted by voice or text message. 5.5.5 The Contractor's Supervisors shall be fully experienced and adequately trained in both cleaning and supervision and shall meet the approval of the OC San Representative or designee. 5.5.6 Contractor's Supervisors shall be required to perform daily Inspections (QA/QC) of all buildings serviced under this Contract. 5.5.7 The Supervisors shall be able to communicate in English, both orally and in writing. 5.5.8 In the absence of the Supervisor(s), Contractor shall notify OC San in advance or as soon as possible of Supervisor’s absence and provide OC San with name and cell phone number of substitutes. • Substitute shall be able to communicate in English, both orally and in writing 5.5.9 Contractor's employees shall not be accompanied in their work area by acquaintances, family members or any other person unless said person is an authorized employee of the Contractor. 5.6 Non-Supervisory Staff 5.6.1 The Contractor shall provide Ten (10) Full-Time Janitors and Three (3) Full-Time Detail Porters to perform the contract work at the Fountain Valley and Huntington Beach locations. • The Ten (10) Full-Time Janitors shall perform mainly the daily work tasks and other work tasks as directed by his/her Supervisor. • The Three (3) Full-Time Detail Porters shall perform mainly the weekly, bi- weekly, monthly, quarterly work tasks and other work tasks as directed by his/her Supervisor. The Detail Porters shall ensure that the detailed work as listed (in the Scope of Work) but not limited to the weekly, bi-weekly, monthly, quarterly work tasks are satisfactorily completed in a high quality and professional standard. 5.7 Inspection of Premises 5.7.1 The Contractor Supervisors shall be required to sign all “Verification of Services Performed Log" (supplied by OC San) on a daily basis by the end of each workday. This log is to be used daily to document all work completed. The logs shall be EXHIBIT A Page 17 of 22 Specification No. S-2021-1270BD submitted to OC San Representative(s) at the end of each week. SEE Exhibit A- 5 for a sample of the “Verification of Services Performance Log”. 5.7.2 The Contractor Supervisors shall be responsible on a daily basis to inspect and rate the level of services performed by his/her staff on the “Verification of Services Performed Log". 5.7.3 The Contractor Supervisors shall be required to perform on-site physical Inspection (QA/QC) for the satisfactory completion of the Janitorial services (based on the timeline) as prescribed in the Scope of Work to be completed on a daily, weekly, bi-weekly, monthly, quarterly basis. On-site inspections are to ensure scope of work compliance. The Contractor Supervisors shall inspect based on the timeline as prescribed in the Scope of Work. Work discovered as unsatisfactory during the inspections shall be discussed/relayed to the Contractor Janitor(s)/ Detail Porter(s) and request the service to be corrected and not to re-occur. Repeated under performance/poor quality service by the Janitor(s) or Detail Porter(s) shall be cause for the removal and replacement of the Janitor/ Detail Porter. When in the opinion of OC San, a Supervisor does not perform satisfactorily in their inspection and corrective process; their employment on this contract shall be denied and the Supervisor shall be replaced immediately. 5.7.4 The Contractor shall submit a monthly invoice per Exhibit B. The Contractor's monthly invoice shall not be submitted prior to the last week of each month and shall not be approved for payment until the OC San Representative or designee rate the overall performance of the Contractor as “satisfactory”. 5.7.5 The Contractor’s on-site Supervisor(s) shall also accompany the OC San Representative on scheduled and non-scheduled inspection tours of the buildings and sites when requested by OC San. 5.8 Safety, Equipment Protection & Damage 5.8.1 The Contractor shall be responsible for the protection of all existing equipment and facilities and shall, at its own expense, repair or restore any damage caused by the actions or negligence of its employees, within a 24-hour period. If the Contractor fails or refuses to make such repairs or restorations, OC San may have the work performed and deduct the repair cost from the monthly invoice. 5.8.2 All Contractor employees shall receive blood-borne pathogen training annually and the Contractor shall have training records available upon request. 5.8.3 OC San’s Risk Management Division must approve all chemicals used. All chemicals shall have proper identifying labels affixed to them as well as secondary containers (i.e., spray bottles). Any chemical used in performing the contract work shall have the appropriate Material Safety Data Sheet (MSDS) in a labeled safety binder in each area / closet in which they are stored. 5.8.4 Contractor’s staff shall comply with any and all safety requirements and don all personal protective equipment as called out by the instructions on the chemical labels. EXHIBIT A Page 18 of 22 Specification No. S-2021-1270BD 5.8.5 Copies of all MSDS sheets for each building shall be supplied to OC San at the start of the contract as well as during the duration of the contract prior to the introduction of any additional materials. • Failure to comply shall result in the immediate removal of said product(s) / Chemical(s) by the Contractor. • Liquid soap shall be non-alcohol based. 5.9 Storage Space OC San will assign a limited amount of secured storage space if available in buildings for the storage of the Contractor's supplies and equipment. Contractor shall keep this space in a neat and orderly condition. Contractor shall keep electrical panels, fire extinguishers, interior access doors and water heater areas clear of materials and supplies. OC San shall not be responsible for damage or loss to the Contractor's stored supplies, equipment or personal belongings. Materials in large volumes (5 gallons or more) shall not be stored on OC San property. No flammable materials shall be brought on-site. 5.10 Conduct of Work 5.10.1 The Contractor shall prohibit its employees from disturbing papers on desks, opening desk drawers and cabinets, using telephones, radio equipment, and any other equipment provided for official OC San use. 5.10.2 No OC San equipment shall be unplugged without OC San’s prior approval. 5.11 Security 5.11.1 Electronic identification badges shall be issued to all janitorial staff by OC San. 5.11.2 All exiting doors are to remain closed and locked. Do not prop open exiting doors for any reason. Do not assist entry to anyone. Close and lock all exterior windows. When Janitorial staff gains entrance to a locked room / office, they shall lock the room / office upon exiting. 5.12 Energy Conservation Contractor shall instruct all employees performing janitorial work within the facility to utilize energy conserving work methods, which shall maximize energy conservation. If they turn on the lights to clean, they shall turn off the lights when finished. Janitorial Staff shall turn off lights upon exiting an unoccupied room. 5.13 Cleaning Quality Requirements/Expectations 5.13.1 Services performed under this contract shall be subject to inspection and approval of the Contractor Supervisors and the final approval of OC San's Representative or designee. Consistent, first quality cleaning shall be required. 5.13.2 Unsatisfactory work shall be called to the attention of the Contractor Supervisors at the discretion of OC San's Representative(s) and the Contractor shall be EXHIBIT A Page 19 of 22 Specification No. S-2021-1270BD required to correct the work deficiencies within one (1) hour to the satisfaction of OC San's Representative or designee. 5.13.3 Contractor shall respond to the work site within one (1) hour should unsatisfactory work causes an emergency condition as determined by OC San. Failure by the Contractor to comply with such requests will force OC San to use any means necessary to correct the problem. Associated costs shall be deducted from the monthly invoice. Repeated failures to respond may be cause for the termination of the contract. 5.13.4 Notification of unsatisfactory work shall be deemed given as soon as OC San leaves a Voicemail, text or E-mail message, notifying the Contractor Supervisor(s) or Management of deficient performance. Contractor shall provide telephone, Email address, and cell phone numbers for this purpose, and shall provide a 24- hour telephone number for emergencies and shall respond within 30 minutes with a return phone call. 5.14 Cleaning Schedule(s) Contractor shall furnish OC San's Representative or designee with a routine work schedule(s) of all cleaning tasks that are not performed on a daily basis. The Contractor shall provide this schedule(s) to OC San not later than 30 days after contract is awarded. 5.15 Work Hours and Locations of Services The majority of the janitorial work shall be performed between the hours of 6:00 A.M. and 4:30 P.M, Monday through Friday. OC San will also require the Contractor to perform Janitorial services for the Operational areas (as indicated in Exhibit A-5) on Saturday and Sunday between the hours of 6:00 A.M. and 4:30 P.M. In addition to the daily day-time Janitorial services, the Contractor shall also perform evening/Night shift services between the hours of 4:30 P.M. through 9:30 P.M. Monday through Sunday for the specified Operational areas (as indicated in Exhibit A-5). A list of building locations and servicing hours are noted in Exhibit A-5. 5.16 Exceptions: 5.16.1 Administration Building-Plant 1 • Contractor shall be required to provide coverage to work from 5:00 a.m. to 4:30 p.m. Routine weekday services shall be provided Monday through Friday. • Lobby restrooms are to be cleaned/refreshed by no later than 4:30 p.m. on Committee / Board meeting evenings (every Wednesday and the 1st Thursday of each month). On the mornings following meeting nights, prior to 6:00 a.m., the Committee / Board room(s), lobby restrooms and kitchen are to be cleaned. • Contractor shall have the staff flexibility to also provide requested services for cleanup and housekeeping during special events (typically a few hours per event) that may occur five (5) to ten (10) times per year at no additional cost to OC San (Mondays through Saturdays). EXHIBIT A Page 20 of 22 Specification No. S-2021-1270BD 5.16.2 Annual Floor Maintenance (stripping and waxing of floors) Shall not be scheduled during normal work hours 5.16.3 Recyclable Materials The Contractor shall be required to deposit all recyclable paper, cans, and all other recyclables in the appropriate containers for that facility. 5.16.4 Minimum Staffing, Breaks and Extraordinary Services • The Contractor shall provide no less than the minimum number of staff to meet the requirements of this Scope of Work and to the satisfaction of the OC San Representative. For this Contract, OC San requires the Contractor to provide a total of Ten (10) Full-time janitors, Three (3) Detail Porters and Two (2) Full-Time supervisors; one for each of the two (2) Plant locations. • Contractor may be required to re-clean areas that were already cleaned due to accidents, spills, etc. This occurs infrequently. Cost shall be included in this contract. • Contractor may be required to re-disinfect areas that were already disinfected. This may occur occasionally. Cost shall be included in this contract. • Contractor’s staff shall take regular, pre-determined breaks (break times shall be agreed upon by Contractor and OC San Representative). • Contractor’s staff shall not take breaks in janitor closets/rooms o OC San shall notify Contractor of areas that its staff can use for breaks. Such areas are subject to change. • Contractor’s staff shall perform duties during entire shift with the exception of regularly scheduled breaks • Contractor’s staff shall not use personal communication devices during work time. • OC San shall compensate four (4) hours of pay in the event one of Contractor’s employee’s reports for work as scheduled but is denied work without any prior notification. • Should a Contractor employee fail to report to work or go on vacation, the Contractor shall provide a substitute person to cover that person’s cleaning responsibilities by the start of the second workday. • OC San shall be the sole judge of any performance discrepancies. EXHIBIT A Page 21 of 22 Specification No. S-2021-1270BD 6. Definition of Terms The following definitions apply unless otherwise noted: OC San: Shall mean the Orange County Sanitation District OC San Representative/Project Manager: Shall mean the OC San employee who is the main point of contact for all issues related to this Contract. Daily: Shall mean once per day, Monday through Friday, excluding Holidays Weekly: Shall mean once per week Monthly: Shall mean once per calendar month Quarterly: Shall mean once per every three months Annual: Shall mean once per year (contract year) As Needed: Shall be determined by OC San Representative Ceramic Tile Sealer: Apply protective sealer finish that adds luster but does not build up Clean: Remove all dirt, mold, mildew, grime, stains and marks with approved cleaner and applicator Damp Mop: Remove all surface dirt and stains with a mop and warm water containing detergent or floor cleaner as required; and rinse Damp Wipe: Remove all surface dirt with a damp cloth Deep Cleaning: extensive and thorough cleaning including but not limited to scrubbing, vacuuming, wiping, dusting, and disinfecting surface areas. Disinfect: Clean with a disinfecting agent Dust: Remove all loose dirt and debris. Treated cloths shall be used. Dust Mop: Use an all-cotton push mop sprayed with a chemical dust attractant to remove all dirt and debris Hi-Speed Buffing: Hi-speed buffing machine shall be used to apply protective sheen on wax floors where specified. Scrub: Remove all dirt, stains and marks with an approved cleaner using a floor machine equipped with scrubbing pads Signage: “Caution, Warning, No Admittance, Wet Floor, Closed, Slippery” etc. signs Spray-Buff: Use floor machine equipped with an all-cotton bonnet-polishing pad. Apply solution and buff until dry. EXHIBIT A Page 22 of 22 Specification No. S-2021-1270BD Strip: Remove accumulations of old floor finish, all surface dirt, stains and marks. Rinse and dry. Sweep: Remove all dirt, debris, and litter with a broom Vacuum: Remove all surface and embedded dirt with a high efficiency filter suction cleaner with cylindrical brush. Wax: Apply appropriate number of coats of approved floor finish APPENDIX A-1 Specification No. S-2021-1270BD Appendix A-1 AREAS REQUIRING JANITORIAL SERVICES AT PLANTS 1 & 2 For Janitorial & Floor Maintenance Service at Plants 1 & 2 APPENDIX A-1 Page 1 of 3 Specification No. S-2021-1270BD Appendix A-1 AREAS REQUIRING JANITORIAL SERVICES AT PLANTS 1 & 2 A. PLANT 1 1.MAIN GUARD SHACK -restroom and office 2.WASTE HAULER DUMP STATION- restroom and office (DO NOT CLEAN SINKS AND COUNTERS IN LAB) 3.M&D BUILDING - restroom and control room 4.ADMINISTRATION BUILDING -restrooms, offices, cubicles, kitchens, conference rooms 5.ENVIRONMENTAL LAB – offices, cubicles, kitchen, restrooms, conference rooms, West Mechanical Room (DO NOT CLEAN SINKS AND COUNTERS IN LABS) 6.HUMAN RESOURCES BUILDING – offices, cubicles, kitchen, restrooms, conference room 7.FLEET SERVICES – offices, lunchroom, kitchen, restroom, locker room 8.PURCHASING/ WAREHOUSE BLDGS – offices, cubicles, restrooms, conference rooms, kitchenette 9.BUILDINGS 5 & 6 – offices, cubicles, restrooms, locker rooms, kitchen, shop lunch areas, kitchen, break room 10.BUILDING A – offices, cubicles, break rooms, restroom/locker rooms, shop areas 11.BUILDING B – office, computer room, break room, kitchen, locker room 12.CONTROL CENTER & CART BARN – offices, cubicles, conference rooms, kitchens, restrooms/locker rooms, sweep floor and trashcan liner replacement for cart barn 13.CENTRAL GENERATION BLDG – offices, cubicles, break rooms, restrooms (not the engine area) 14.BLOWER BUILDING 1 – control room, restroom 15.THICKENING & DEWATERING FACILITY - control room, lobby, locker room, restrooms, shower, break room, laboratory 16.SOLIDS STORAGE AND TRUCKLOADING FACILITY – control room, restroom 17.DAF THICKENERS - restrooms, control room, lab room, offices 18.ENGINERING TRAILERS (A, B, E & F) – offices, cubicles, conference rooms, kitchen, restrooms APPENDIX A-1 Page 2 of 3 Specification No. S-2021-1270BD 19.POWER BUILDING 3A FLOOR – ANNUAL FLOOR WAXING (ONE TIME PER YEAR) NO OTHER MTCE. REQUIRED 20.DIGESTER CONTROL ROOM – ANNUAL FLOOR WAXING (ONE TIME PER YEAR) and trashcan liner replacement 21.P1-37 RESTROOM – Rooftop of Primary Clarifier restroom 22.PLANT WATER STATION – ANNUAL FLOOR WAXING (ONE TIME PER YEAR) NO OTHER MTCE. REQUIRED 23.POWER BUILDING 6 – ANNUAL FLOOR WAXING (ONE TIME PER YEAR) NO OTHER MTCE. REQUIRED 24.RAS PUMP STATION LAB – floor and trash can 25.BLOWER BUILDING 2 – entry, hall, control room, restroom, sampling room 26.GARFIELD PORTABLE GUARD SHACK – office 27.POWER BUILDING 4 – ANNUAL FLOOR WAXING (ONE TIME PER YEAR) NO OTHER MTCE. REQUIRED B. PLANT 2 1.MAINTENANCE BUILDING - offices, cubicles, conference rooms, kitchen, restrooms/locker rooms, shop areas 2.OPERATIONS CENTER & CART BARN - offices, cubicles, conference rooms, kitchen, restrooms/locker rooms, gym, sweep floor and trashcan liner replacement for cart barn 3.WAREHOUSE – offices, cubicles, restrooms, kitchenette 4.CENTRAL GENERATION/OOBS – offices, cubicles, break rooms, restrooms/locker rooms, kitchen, (not the engine area) 5.ENGINEERING/CONSTRUCTION MANAGEMENT TRAILERS - offices, cubicles, conference rooms, kitchens, restrooms 6.SAFETY TRAILERS - offices, cubicles, conference rooms, kitchens, restrooms 7.P2 MAIN ENTRANCE GUARD SHACK – restroom and office 8.SOLIDS STORAGE & TRUCKLOADING FACILITY – control room, restroom, office 9.WEST RAS – office 10.EAST RAS – office and restroom 11.PDF BUILDING – two restrooms 12.OXYGEN BUILDING – hallway, control room & restroom APPENDIX A-1 Page 3 of 3 Specification No. S-2021-1270BD 13.CENTRIFUGE BUILDING - control room, restrooms, break area 14.FINAL SAMPLER BUILDING - floors and trash can 15.DISTRIBUTION CENTER H – restroom and control room 16.DISTRIBUTION CENTER J – restroom and Lab 17.BUSHARD PORTABLE GUARD SHACK – office 18.BANNING PORTABLE GUARD SHACK – office 19.DAFT BUILDING – restroom, single stall APPENDIX A-2 Specification No. S-2021-1270BD Appendix A-2 JANITORIAL SERVICE AREA MAPS For Janitorial & Floor Maintenance Service at Plants 1 & 2 ELLIS AVENUE WA R D S T R E E T 32 1 234 5 678 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 A B D EF O R A N G E C O U N T Y WA T E R D I S T R I C T SANTA A N A R I V E R WE S T P E R I M E T E R R O A D FUE N T E S R O A D – N O R T H NO RTH PERIMETER RO AD PRO C E S S L A N E STREED PARKWAY EAST PE R I M E T E R R O A D SO UTH PERIMETER RO AD MIDWAY LANE 405FWY EUCLID A V E Ma in Entra nce FuentesGateEng ine e ringGa te Ga te 5 Ga te 6 Ma inGa te Ga rfie ldGa te ContractorGate Eng ine e ring & Construction Tra ile rs Contra cts/Eng ine e ringTra ile rs FUE N T E S R O A D – S O U T H WE S T P E R I M E T E R R O A D GARFIELD AVE 27 24 25 26 Ga rfie ldGua rdSha ck Pla nt Wa te rSta tion SCE Substation P1-37Re stroom(rooftop) Bldg 5 Powe rBldg 4 Digester10 14 Wa ste ha ule rDum p Sta tion Gua rdSha ck Bldg ABldg B HRBldg Dig e ste rControl Rm Ce ntra lGe ne ra tionBldg Thicke ning &De wa te ringFa cility SecondaryClarifier 31 La bora tory Primary Clarifiers 16-30 Secondary Clarifiers1-26 Purcha sing &Wa re house 11 PrimaryClarifiers5 PrimaryClarifiers1-5 Digester5 Adm inistra tionBldg Powe rBldg 3APrimaryClarifier4 SecondaryClarifier 29 Blowe rBuilding 1 Powe rBldg 6 Aeration Basins 11-16 Digester8 SecondaryClarifier2 SecondaryClarifier1 HeadworksNo. 2 RiskMg m t SecondaryClarifier 34 Primary Clarifiers 6-15 TricklingFilters1 TricklingFilters2 SecondaryClarifier 27 Fle e tSe rvice s 12 M&DBldg 13 PrimaryClarifier3 Digester9 Blowe rBuilding 2 DAFThicke ne r RAS Pum pSta tion La b SecondaryClarifiers 32 Digester6 SecondaryClarifier 33 TruckLoa dingFa cility AerationBasins 1-10 Digester7 Digester15 ControlCe nte r Bldg 6 Digester16 HeadworkScrubbers Ja nitoria l Se rvice Loca tionsRe cla m a tion Pla nt No. 1 10844 Ellis Avenue, Fountain Valley, CA 92708 0 500250 Feet H:\dept\asd\250\Common\EIM\GIS\Projects\Maintenance\P1_JanitorialServices.mxd Re vision 8/5/21 1. Main Guard Shack 2. Wastehauler Dump Station 3. M&D Building 4. Administration Building 5. Environmental Laboratory 6. Human Resources Building 7. Fleet Services 8. Purchasing &.Warehouse Buildings 9. Buildings 5 & 6 10. Building A 11. Building B 12. Control Center 13. Central Generation Building 14. Blower Building 1 15. Thickening & Dewatering Facility 16. Solids Storage & Truck Loading Facility 17. DAF Thickeners 18. Engineering Trailers A,B,E,F 19. Power Building 3A 20. Digester Control Room 21. P1-37 Restroom (Rooftop of Primary Clarifiers) 22. Plant Water Station 23. Power Building 6 24. RAS Pump Station Lab 25. Blower Building 2 26. Garfield Portable Guard Shack 27. Power Building 4 Loca tions ¢ 0 ORANGE COUNT~§A~ [[[[[[ [ [ [ [[[[[[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[[[[[ [ [ [ [ [ [ [ [ [ [ [ [ [[[[[ [ [ [ [ [ [[[[[ [ [ [ [[[[ [ [ [ [ [ [[[ [ [[[ [ [ [ [[[[ [[[ [[ [[[[[ [ [[ [[[ [ [[[[ [ [[[[[[[[[ [[[[[[ [[[ [ [[[[ [ [[ [[[[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[ [ [ [ [ [[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[ [[ [[ [ [ [ [ [ [ [ [ [[[[[[ [[[[[[[[[[[[[[[[ [[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[[ [ [[[ [ [ [ [ [ [ [ [[ [ [ [ [ [ [ [ [[[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[[ [ [ [ [[[[[[ [[[[[[[[[[[[ [[[[[[[[[[[[[[[[[[[[[[[[[[ [ [ [[ [[ [[[[[[[[[[[[[[[[[[[[[[ [[[[[[[[ [[[[[[[[[[[[[[[[[[[[[ [[[[[ [ [ [ [ [ [ [ [ [ [ [ [ Main Entrance Warehouse SA N T A A N A R I V E R Main t e n a n c e Bldg TAL B E R T M A R S H OperationsCenter SOU T H P E R I M E T E R R O A D Primary Clarifiers CentralGenerationBldg Headworks TricklingFilters Digesters CentrifugeBldg Ocean OutfallBoosterStation Aeration Basins SecondaryClarifiers HeadworksScrubbers PrimaryClarifiers A TruckLoadingFacility WEST P E R I M E T E R R O A D PACI F I C C O A S T H I G H W A Y !1 !2 !3 !4 !5 !6 !7 !8 !9 !10 !11 !12 !13 !14 !15 !16 PDFBldg FinalSamplerTrailer OxygenBldg EastRAS WestRAS Engineering/ConstructionMgmt Trailers SafetyTrailer MainGuard Shack N L BleachStation DistributionCenter H DistributionCenter J C F B E A D BRO O K H U R S T S T R E E T EA S T P E R I M E T E R R O A D WEST P E R I M E T E R R O A D Trickling Clarifiers !17 BushardGuard Shack BushardGate B CDDAFT A,B,CGallery!19 N FH I M T D P K E O L S R C Q J G H G A B C I K JM O P Q E D F Treatment Plant No. 2 22212 Brookhurst Street, Huntington Beach, CA 92646 ± 0 500250 Feet Janitorial Service Locations H:\dept\asd\250\Common\EIM\GIS\Projects\Maintenance\P2_JanitorialServices.mxd [[[[[[[[[[[[[[[[[[[[[[[[[[[[ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [ [[ [ [ [ [ [ [ [ [[ [[[[[[[[ [[[[ [[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[ [[ [[ [[ [[[[[[[[[[[[[[[[[ [[[[[ [[[[[ [[[[[[ [[[[[[ [[[[[[ [[[[[[ [[[[ [ [ [ [ [ [ [ [ [ [ [ [ C F B E A D BRO O K H U R S T S T R E E T EA S T P E R I M E T E R R O A D WEST P E R I M E T E R R O A D TricklingClarifiers BanningGuard Shack BanningGate !18 SCE Substation 12KV ServiceStation Revision 8/5/21 1. Maintenance Building 2. Operations Center 3. Warehouse 4. Central Generation Building/OOBS 5. Engineering/Construction Mgmt Trailers 6. Safety Trailer 7. Main Guard Shack 8. Solids Storage & Truck Loading Facility 9. West RAS 10. East Ras 11. PDF Building 12. Oxygen Building 13. Centrifuge Building 14. Final Sampler Building 15. Distribution Center H 16. Distribution Center J 17. Bushard (Portable) Guard Shack 18. Banning (Portable) Guard Shack 19. DAFT A,B,C Gallery Locations ORANGECOUN~§A.~ APPENDIX A-3 Specification No. S-2021-1270BD Appendix A-3 JANITORIAL SERVICE FLOOR PLANS For Janitorial & Floor Maintenance Service at Plants 1 & 2 !c !c #* po po po STEPHANIEARCHIEPERMIT COUNTER 005E-C1 VACANT 004F-C2 VACANT 004F-C16 VACANT 004F-C3 VACANT 004F-C4 VACANT 004F-C15 VACANT 004F-C13 VACANT 004F-C6 LUNCHAREA 004F-C12 ALLAN SUAN004F-C11 THOMAS VU 004F-C10 I.T. CONTRACTOR004F-C9 YOLANDA HERRERA 005R-C13 GINA HABIL 005R-C14 VACANT 005R-C15 VACANT 005R-C16 VACANT 005R-C3 SANJAYJAVIA005R-C2 VACANT 005R-C4 SCOTT AHN005R-C17 ADNANRAHMAN005E-C5 CHARLESFALZONE005E-C6 BRIANTERRELL005E-C7 NATALIABASSETT005E-C8 QUYNHNGUYEN005E-C9 VACANT 005E-C10 VACANT 005E-C11 VACANT 005E-C12 ROMEO(JAY) TAGUMASI004F-C5 JOANNE DIAZ 004F-C14 MARCOSMENDEZ004F-C8 DUSTIN ADAMSON 004F-C7 DIONNEKARDOS004Q-C3 ISABELARANGO004Q-C2 PINKYBURKE004Q-C1 DIGITAL DRAWINGS TOUCH SCREEN 005F BRIAN WAITE006I179 MICHELLEHETHERINGTON 006H 178 SHARON YIN 006G 177 WENDY SMITH006F 176 VACANT 006E 175 WOMEN 005S167 MEN005U168 JAN SINK 005V 168A ELEC ROOM 005L 160 EROS YONG005J 158 DANIEL LEE005I157 ADAM NAZAROFF 005H 156 KEVIN HADDEN 005G 155 STAIRWAY012C WARREN STERNIN 004R 146 ANNALISA SAQUI 004P 144 LARRYJONES 004O143 MICHAEL HINO 004M 141 VACANT 004L 140 ANN CRAFTON 004K 139 TATIANA CHONG 004J 138 KATHLEEN MILLEA004I 137 STEPHANIE ARCHIE 004H 136 STORAGE 004H136 STORAGE004G 135A STAIRWAY 012B VAULT 004S 147 VAULT 005A 149 VAULT 005C 151 VAULT005D152 STORAGE 005B150 KITCHEN 005P 164 ANDREW BROWN005Q165 CONFERENCE ROOM 006C 173 TELCOM ROOM 006D 174 SERVER ROOM 006B 172 GAIL CAIN 006K 181 ROB THOMPSON 006J 180 LUNCH ROOM 003Q JANITOR 004B 131A MEN004C132 WOMEN 004D 133 UTILITY 004E134 005E 153 LOBBY 002A 006A 171 005N 162 CONFERENCE ROOM D 004T 148 005F 154 004F 135 003P 129 ELEV RM 004A 131 CLOSET 004F135 CLOSET004F 135 005M161 VACANT 004N 142 005W 169 STORAGE 012C MECH. RM004A131A ADMINISTRATION BUILDING - NORTH FIRST FLOOR LOOP TAG NUMBER 19BROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 120 210 220 250 710 740 po Water Dispenser #*USB Scanning Station Óö Fire Extinguisher !c First Aid Kit 004Q 145 REVISE D: 7/2/2 020 --REV. add#2 19BSTRC001 HP DesignJetZ5200 (PR000793)005F D ' J u ~ JJ II u u ==---J n n 1111 1111 1111 d !c po po po VACANT 003D-C3 GREGG DETERDING 003D-C9 KELLY NEWELL 003D-C6 BELEN CARRILLO 003D-C7 CHERYL SCOTT 003D-C8 ALFREDO GARCIA 003D-C5 GERRY MATTHEWS 003D-C4 COPY AREA 003D-C2 VACANT 003D-C1 JACQUELINE CASTRO RECEPTION 002A-C1 CARRIE ROBLES 003B-C1 STORAGE003D-C3 LUNCH ROOM 003Q BRADHOGIN 003C 116 GM CONF ROOM 003A JIM HERBERG 003B JENNIFER CABRAL 003T 120A DAISYCOVARRUBIAS 003E 120 REBECCA LONG 003F 121 VACANT 003G 122 TINA KNAPP 003H 123 KELLY LORE 003I124 CONFERENCE ROOM C 002F 106 CONFERENCE ROOM B002I 108B CONFERENCE ROOM A002K 108A AV STORAGE002L UTILITY002J UTILITYSTORAGE 002C 103 ENTRY 002D104 STORAGE002E105 BOARD ROOM 002B KITCHEN 002M 002O 112GM RR 002P WOMEN 002Q 117 MEN 002R 118 JANITOR 002N111 MAIL ROOM 003K 126 REGGIE NUNLEY COPY ROOM 003L 127 UPS ROOM003N 128 JANITOR003M127A STORAGE003O128A STORAGE003S30A KITCHEN 003R 130 VAULT 003J 125 BREAKOUT SPACE002H 107A 002G107 003P129 STAIRWAY 012A ADMINISTRATION BUILDING - SOUTH FIRST FLOOR LOOP TAG NUMBER 19BROOM_____ ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM $ $ DIVISION 110, 120, 140 d AED Óö Fire Extinguisher !c First Aid KitPPull Station po Water Dispenser NTS KEY MAP LOBBY 002A CUBICLE AND HALL 003D REVISED: 6/22/2020 19BSTRC001 1p===========fl.. -I 7 I l !F==========:!l" ~ I ______ I J I I!::::::::===~ n / 1111 , !c #* po NINA TRAN 008-C10 PURVI PATEL 008-C9 MARKMANZO 008-C6 PRAGATHICHANDUPATLA008-C5 APRILWEINBERG 008-C7 THERESA EVANS 008-C8 ERIKA DEL CAMPO 008-C1 SAMIR PATEL008-C4 RANDALL MARTIN 008-C3 JOSEPH VALLONE 008-C2 LORRAINE BALTIERRA007A-C1 DIANNE YABUT 007A-C10 ENISHAMATTHEWS 007A-C9 VACANT 007A-C8 ROSA AGUILAR 007A-C6 LONGO 007A-C5 LIENLE 007A-C4 NOAHBOU 007A-C3 BRENDA CEPEDA 007A-C7 LISA HENSHAW 007A-C2 SCOTT TULLOCH008T-C1 MOYO ABIODUN008T-C2 JOSHUAMARTINEZ 008T-C3 BRIAN ENGELN 008T-C4 BRAD HAMILTON 008U 210A CHAD CROW 008R 252A MATTHEWGARCHOW 008Q 245B WASANTHA WEEDAGAMA 008P251 ERIC HSIEH 008O 250 JAGADISHORUGANTI 008L 248 RAJKUMARBELLAN 008J 246 LOC TRANG 008H244 SANG PAIK 008F 242 VACANT 008D 240 DENNIS YU 008C 238 MAN NGUYEN 008K 45A DUC PHAM 008I 243 VACANT 008G241 VACANT 008E239 ROBERT MICHAELS 008V 210B STAIRWAY 012C STORAGE 008B 008A 008M 008N IT SETUP 008W 208 SUPPLY014A KITCHEN 014H 211 MEN 014E 210 STAIRWAY012B SHALEE MILLIGAN 007L 211 CLAUDIA MEIXUEIRO 007J 209 LORENZO TYNER 007I 208 ANGELA BRANDT007H 207 CRISTINA STANFORD 007F 205 KIM CARDENAS 007E 204 ANGELA ALVAREZ 007D 203 WALLACE RITCHIE 007B 202 RHEADE GUZMAN 007Q 216 BRYCEHOCKENSMITH 007R 217 LINA HSIAO 007S 218 LOCKED FILES 007P 215 COPY/STORAGE 007O 214 FINANCE CONFERENCE ROOM007M212 LOCKED STORAGE 007N 213 007A 201 PONGSAKDI CADY008S 252B COPY AREA 008A ELEVATOR 004A 131 WOMEN014D 209 LADDER014G LANDINGBETWEEN LEVELS007K ELEV 007K STAIRWAY 012A TYLER L. RAMIREZ 008R 252A ADMINISTRATION BUILDING SECOND FLOOR LOOP TAG NUMBER 19BROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ DIVISION 210 220 250 Óö Fire Extinguisher !c First Aid Kit po Water Dispenser #* USB Scanning Station $ 19BSTRC001 REVISED: 7/2/2020 008T 203 G □n:u 811t &.~ -~ □ ~= CJ • ~ e, 0 []rn O ~go~~~4' , OJ Co 0~1 B G= ob. <>S~<f 'e:J-' 00~ ~[I]~ = m CD-riO• □wJITJ Op ~□ 8□1[1 ~ C DD ~ 0 0 D D !:, r !::::i ~ == I ---n ~ ~ lillil n -!I [ IJ" l •!i= ~l ~ M - ] I-[ I I I --• Ir 1 1 C ~ C 1111 ---- I ~ .,,.,-=,... ~ ~ . !c po PHILLIP CORDOVA 004A-C2TODDJACOBSON 004A-C1 ARTHUR ONGKINGCO 008B STEVE HOWARD008A CART BARN 004F STORAGE 004F NICHOLASOSWALD 004E CLOSET 004C STEVE THORNBURG 004D STAIRWAY005A CONFERENCE ROOM 004A STAIRWAY005F KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 870 po Water Dispenser Óö Fire Extinguisher !c First Aid KitPPull Station LOOP TAG NUMBER 19RROOM_____ BUILDING 5 - FIRST FLOOR REVISED: 6/23/2020 ..I I-' I .J ~ I L!::J . I I 1111 I r' . ~ - _J I Óö Óö Óö LUIS GASCA 007A-C20 SHAWN GRANT005E-C11 JESUS BAEZ 005E-C1 REGGIE BROWN 005E-C2 GEORGE CRAWFORD 005E-C3 DOUG RECH 005E-C4 VACANT 005E-C7AD A M MC M U R D Y 00 5 E - C 6 CHRISTOPHER WALKER 005E-C5 KEVIN PEEK005E-C10 JOSE SALCIDO 005E-C14 ERIC RIVAS 005E-C13 MINH NGUYEN 005E-C9 MICHAEL CHILDERS005E-C12 TIM HOPKINS 005E-C8 ANANTKUMAR AMIN 007A-C6 JOHN MYER007A-C1 RICHARD HOFFMAN 007A-C11 007A ST A I R W A Y 00 5 F ST A I R W A Y 00 5 A STORAGE 005D TELCOM 005C KEY MAP ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPRISE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 870 Óö Fire ExtinguisherPPull Station LOOP TAG NUMBER 19RROOM_____ BUILDING 5 - SECOND FLOOR REVISED: 7/13/2021 19RSTRC002 B □m:r□ 8g &~ -~ □ ~~ CJ • ~ t:» {) -I ITJ[] o~Q.&~""' & 1~ , []J O olJO <I,~""@ BG= db~~ 92:J ~ a ao·~ ~ ,_ - -~[[] ~ = -CIJ-rt· □wJ[J Op t::: ~□ 8□~~0[1 -DD ~ aD D a ~ 1J ,_ -1111 I = lJ IL c::-- I I-- n ~SAN ORANGE COUNTY SANITATION DISTRICT po po PHILLIP CORDOVA 004A-C2 SCADA ROOM008I HOT WATER CLOSET008K CART BARN008E STAIRWAY009C STAIRWAY 009B STORAGE CLOSET 008J ELECTRICALPANEL ROOM008C ELEVATOR MECH 008D ELEVATOR 008D STAIRWAY 009A ARTHUR ONGKINGCO 008B STEVE HOWARD 008A CALIBRATION ROOM008L MAINTENANCE SHOP 008H STAIRWAY 009D CONFERENCE ROOM 004A STAIRWAY 005F TRAINING ROOM 008C BUILDING 6 - FIRST FLOOR LOOP TAG NUMBER 19RROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 870 po Water Dispenser Óö Fire ExtinguisherPPull Station REVISION: 6/23/2020 1111 !c d po po po 007A STAIRWAY 009B KITCHEN 007E NETWORK/ TELECOM007F WOMEN'S LOCKERS 007H WOMEN'S RESTROOM 007G WOMEN'S ENTRY 007I MEN'S ENTRY 007J MEN'S RESTROOM & LOCKERS 007K CONFERENCE ROOM 007N 213 DAVID HO 007M 212 RESTROOM ENTRY007L STAIRWAY 009C 007OLUNCH ROOM 007D STAIRWAY 009D007B 007C ELEVATOR MECH 008D ELEVATOR 008D STAIRWAY 009A JANGRAMLEY 007A-C17 ROBERTCEFALU 007A-C18 JOHNHINSHAW 007A-C19 LUISGASCA 007A-C20 EMMANUAL ARIAS 007A-C5 INTERN 007A-C4 MIGUEL MALDONADO007A-C10 JAMES WEBB 007O-C2 TODD MAY 007O-C3 JESSE FREEMAN 007O-C4 ROBBIE CORONEL007O-C5 GILBERT PADILLA 005E-C6 VACANT 005E-C5 RANDY INOUYE 007O-C1 JULIO MONTES007O-C6 SONLINH 007A-C2 DAVIDMCLAREN 007A-C3 JOELMARTINEZ 007A-C7 ANANTKUMARAMIN007A-C6 JOHNMYER 007A-C1 CHRISTER GERADA007A-C9 ROBERTAMARO 007A-C8 GIANGLY007A-C15 DAVIDWONG007A-C13 PAULNGUYEN007A-C12 RICHARDHOFFMAN007A-C11 BRIANRICK 007A-C16 STEVENCABALLERO007A-C14 MAZENYAMOUT 007C-C4 VACANT 007C-C3 HENRYROSAS 007C-C6 ANGELHERNANDEZ007C-C1 VACANT 007C-C5 VACANT 007C-C2 DOMINIC DUFFERT007O-C7 BUILDING 6 - SECOND FLOOR LOOP TAG NUMBER 19RROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 870 po Water Dispenser d AED Óö Fire Extinguisher !c First Aid KitPPull Station 19RSTRC003 REVISION: 6/29/2020 '---'----~~ ....._ -- ....._ '--- '--- '--- '--- '--- -,-- ....._ ~ --- - ....._ ....._ -----....._ -'----I -I - n --------I ---·----I ) 1-1--- ~ = L----I -------1--- 1---1----_,_ L---1--- L, ~ I . ·--= D= -j It -~ =-- 1--------1 -- I---- --- I i=--1---- 1111 11 I----~ --- I ,_ --1-1---- ~ l 1----1- I - 1-'---1-1-1-I- I I =- , d !c !c po po po po LARRY JOHNSON006L-C1 VACANT 006L-C2 FERNANDO HERRERA006L-C3 JOSE ROCHA 006L-C4 VACANT LEADS OFFICE 006Q MEN'S RESTROOM 006S MEN'SLOCKER ROOM006R PAINTER'S STORAGE/ CART BARN 006P PAINT BOOTH 006K LUNCH ROOM 006L ALAN RALPH006M 006L MARK PAUPERAS BUILDER SHOP 006I STAIRWAY 006U SOURCE CONTROL RECORDS 006N STAIRWAY 006W FITNESS CENTER 006G VACANT RELIABILITY OFFICE 006D FITNESS CENTER 006F MECHANICS / JANITOR CARTBARN006O STAIRWAY 006V BREAK ROOM / STORAGE 006B MECHANICAL/PIPE SHOP006C FITNESS CENTER 006E BUILDING A - FIRST FLOOR LOOP TAG NUMBER 19DROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 870 po Water Dispenser d AED Óö Fire Extinguisher !c First Aid KitPPull Station REVISED: 6/23/2020 I I r--' - • I . . IL I = -_ilJlll ll j I ;---· - -' J I 1111 IL ' u n 11111111k ~ !c po po KEITH BENSON007B-C1 LUIS KAWILE 007A-C4 FERNANDO PARAMO 007A-C3 ROBERT SANTOS007A-C1 COMPUTER WORKSPACE007D-C1 JAMES BROWN 007A-C2 ANDREW ORTIZ007B-C3 TONY HERNANDEZ 007B-C2 BUILDER'S STORAGE 008C MECHANICS STORAGE 008A TOOL CRIB 007D MACHINIST/WELDING 007A REBUILD'S LOCKER ROOM007G WELDER'S STORAGE 008B LANCE GINEST 007E STORAGE 008D LUNCH ROOM 007F REBUILDMECHANIC'SWORKSTATIONS007B BUILDING B & 3 - FIRST FLOOR LOOP TAG NUMBER 19DROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. 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OF I I d !c !c po po po VACANT 002D-C1 VACANT 002D-C2 VACANT 002O-C2 THOMAS HENDY002O-C6 VACANT 002O-C5 TYLER HOANG 002O-C7 VACANT 002O-C9 VACANT 002O-C8 VACANT 002D-C3 VACANT 002D-C4 RON CORTEZ 002J-C4 ERNEST CASTRO 002J-C2 KEN WONG 002J-C3 VACANT 002O-C1 VACANT 002O-C4 COMPUTER ROOM 002H 110HVAC 002I 111 002J 112 RADIO ROOM 002L 113 002B 103 CONTROL ROOM 002G 107 002C 104 MAIN ENTRANCE LOBBY 002A MICHAEL HAWORTH 002F 106 JANITOR CLOSET002U123 WOMEN'S RESTROOM 002W 124 MEN'S RESTROOM 002T 122 AUDITORIUM ROOM002R 120 APRIL FROST002Q118 KITCHEN/LUNCHROOM002N115 BOOTWASH002M 114 SOUTH ENTRY 002X102 UTILITY ROOM 006D 007 ELEVATOR006E008 STAIRWAY 003B STAIRWAY 003A SID DOWNER 002P 117 JOHNNYROCHA002E 105A CONTROL CENTER - FIRST FLOOR LOOP TAG NUMBER 19EROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATIONMANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 830 po Water Dispenser d AED Óö Fire Extinguisher !c First Aid KitPPull Station REVISED: 6/23/2020 PASS DOWN ROOM 002O 116 002D105 GARY TUIASOSOPO- KEMPER 002J-C1 19ESTRC001 1111 , D !c po po MATTHEW MCDANIELS 004J-C5 ARLAN GOZON 004J-C1 DONALD HAWTHORNE 004I-C5 BRIAN TAFOLLA 004I-C4 STEPHEN LAVELLE 004I-C3 ROBERT BRANDT 004I-C2 VACANT 004Y-C3 HONGKEUN PARK 004Y-C5 VACANT 004Y-C7 REZA SOBHANI 004Y-C8 MARCOPOLO VELASCO 004Y-C9 ROBERT LIVINGSTON 004Y-C10 CYNTHIA FERRY 004Z-C1 SANTIAGO ESCOBAR 004J-C4 DONALD HADDEN 004Q-C6 VACANT 004Q-C7 VACANT 004Q-C1 RIAZ MOINUDDIN 004Q-C3 VACANT 004Q-C8 JUAN AMBRIZ 004I-C1 TED VITKO 004Y-C2 BRIAN REED 004Y-C4 CHRISTINA THOMAS 004Y-C6 CORTNEY LIGHT 004I-C6 SEYED-TAHER ADNANI-FORGHANI 004Q-C5 VACANT 004Q-C4 ROBERT FLORES 004Q-C2 VACANT 004J-C2 VACANT 004J-C3 MICHAEL KOBZOFF 004L 213 SHABBIR BASRAI 004M 214 EDDIE BAKER 004N 216 CONFERENCE ROOM 004S 219 JED GONZALES 004V 223 KEVIN SCHULER 004W 224 004Y 226 GARY CONKLIN 004F DAVID HAUG 004D 004B ELEVATOR 006E 008 WOMENS' RESTROOM 004C JANITOR CLOSET 004E MEN 004G EMERGENCY OPERATIONS CENTER CONFERENCE ROOM 004T 221 ANA BARCIA 004U 227 KITCHEN 004H RECEPTION AREA 004Z 222 004A 004A 004A 004A 004Q 218 004I 207 004J 208 JIM SPEARS 004K 211 STAIRWAY003B STAIRWAY 003A CONTROL CENTER - SECOND FLOOR LOOP TAG NUMBER 19EROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLANSHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT.EGIS@OCSD.COM NTS $ $ DIVISION 810 820 830 870 880 po Water Dispenser Óö Fire Extinguisher !c First Aid KitPPull Station BALCONY REVISED: 6/24/2020 19ESTRC001 ~~========~ I u Lr n ' r 1,---J L..r------' ' J1 J ~ J ~ n ~ -· -I I J 1111 1111 1111 UPS ROOM 006B004 TERMINAL ROOM 006A 003 TERMINAL ROOM 006A 003 HVAC ROOM006C005 UTILITY ROOM 006D 007 ELEVATOR006E008 EMERGENCY EQUIPMENT ROOM 006H 015 JANITOR CLOSET006I 016 006M 006O STORAGE ROOM 2006F 009 STORAGE ROOM 1 006N 010 WOMEN'S LOCKERROOM006L019 MEN'S LOCKER ROOM 006G 014 STAIRWAY 003B STAIRWAY 004A MEN'S ENTRY006J017 WOMEN'S ENTRY 006K 018 CONTROL CENTER - BASEMENT LOOP TAG NUMBER 19EROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATIONMANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 830 po Water Dispenser d AED Óö Fire Extinguisher !c First Aid KitPPull Station REVISED: 9/3/2020 19ESTRC001 . ... -------, 1111 , !c po LARRYANDRESEN002E JANITOR CLOSET 002B OPERATIONS DAFT LAB 002C HALLWAY 002H DAFT CONTROL ROOM 002D EQUIPMENT ROOM 002J STEPHEN MARKUS 002A WOMEN'S RESTROOM 002G MEN'S RESTROOM 002F DAFT STORAGE002K DAFT PUMP ROOM - FIRST FLOOR LOOP TAG NUMBER 12IROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATIONMANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 830 po Water Dispenser Óö Fire Extinguisher !c First Aid KitPPull Station REVISED: 6/24/2020 ......... l --- L. 17 1-- - G □~U 8 g &~ -~ □ =~ CJ c2· ~ ~ 0 1111 ltfi 1111111 [Jrn O ~~, ~:&/ , OJ Oo[j0~1 8 G=J Ob . ~~« 'E::J -'= QO ~ ~[I]~ -[I]-a◊• □wJ[J Op oa" 8000 [1 DD ~ •□ a D I r ._____, I I I I c::::;_ r L_ 1111 X XI X ... 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EGIS@OCSD.COM NTS DIVISION 110 120 140 160 161 210 220 230 250 610 620 630 710 740 750 760 770 810 820 822 830 870 875 N 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 N CONTROL ROOM 211 SERVER ROOM 210 STAIRWAY NO.2 209 ELEVATOR LOBBY 207 BREAK ROOM 205 ELEVATOR MECH RM LOCKER 206 SHOWER 204 JANITORS CLOSET 208 RESTROOM 203 STAIR WAY NO.3 212 ELECTRICALROOM 202 MEZZANINELEVELCENTRIFUGEROOM STAIR WAY 201 THICKENING & DEWATERING - SECOND FLOOR LOOP TAG NUMBER 1__ROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLANSHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS DIVISION 110 120 140 160 161 210 220 230 250 610 620 630 710 740 750 760 770 810 820 822 830 870 875 OPEN TO CENTRIFUGE ROOM 112 N 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 N po po po po po po d!c VACANT 008P-C1 ANNI LARKINS 008P-C2 DANCHEMOTTI003D MATTHEW GOLDSMITH 003E ED KOVANDA003G STEVE GOSS 003H STEPHENSPENDLOVE003I IRWIN COHEN003J MICHAEL P. O'REILLY 003K PHILLIPSULLIVAN003L MICKEY WHITNEY 003M VACANT 003N JESSICACHEUNG004O ELIZABETH LAPITE 004N REYDOMINGO004M CHRISTIE SHIANG 004L VACANT 004J PETERPRIDANONDA 004I VACANT 004H THOMAS VU 004G KAREN PADILLA 004F MICHELLE SPENGLER004E VACANT 004D STORAGE008P VACANT 005A-C2 VACANT 005A-C1 VACANT 003O VACANT 004K VACANT 003F WOMEN'S RESTROOM 008K E&C CONF ROOM 2 005J 2 FILESTORAGE008E VICKI FRANCIS 004R 17 BREAK AREA008C SUBMITTAL ROOM 005L CINDY MURRA006G 45 JACOB DALGOFF 007K 57 ELECTRICAL LIBRARY005I STORAGE 006E 43 008O SHAHRZAD NAMINI 007M 55 MARIANNE KLEINE 004Q 18 PATIO 008A COPY ROOM 008F E&C CONF ROOM 1 005B 3 YVONNE DAKE 005M 37 SUZANNE CRIDER007F62 RUDY DAVILA 006C 41 JUSTIN FENTON 003C 1 005A 005A JEFF BROWN 007H 60 BAO(BOB) TRAN 006B 69 HARDAT KHUBLALL 006J 48 RICK CHAPPELL 003Q 15 GITI RADVAR007O 53 SUPPLY ROOM008I MAY KYI007A67 HYEYOUNG OH 004A 34 CARMEN QUAN 006I 47 PM O C O N F R O O M 00 8 L 1 JEFFREY MOHR 007J 58 VICTORIA PILKO006M 51 IT ROOM 005H VACANT 008M 71 JA N I T O R CL O S E T 00 5 E 008D TOM LAM 003B 36 BI R G E R ( D I C K I E ) FE R N A N D E Z 00 4 P 19 MATTHEW PERRY 005K 38 DEBBIE MARCHEGIANO 008G 75 MILIND WABLE 006D 42 MEN'SRESTROOM005D ROBERT THIEDE 007E 63 TODD WALTZ006K 49 VALERIE RATTO006L 50 KITCHEN 008B BRIAN BINGMAN006F44 SEJAL PATEL 007I 59 DEAN FISHER006H46 PAUL AYALA008N 70 DAVE RODRIGUEZ 003A 35 DON CUTLER 007C 65 BILL GILBERT005C80 RAUL CUELLAR 007N 54 WOMEN'S RESTROOM005G 008P MEN'S RESTROOM 008J ANTHONY PHAN 004B 33 ANDY DASILVA006A68 STEVE SPEAKMAN 003R 16 MARC BROWN007G 61 MARTIN DIX 003P 14 THOMAS GRANT007P 52 SH O W E R 00 5 F VACANT 004C 32 RICH LEON 007L 56 VACANT 007D 64 NA S R I N NA S R O L L A H I 00 7 B 66 VACANT 005N 39 ENGINEERING TRAILERS A & B LOOP TAG NUMBER 19SROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 250 760 770 po Water Dispenser d AED Óö Fire Extinguisher !c First Aid KitPPull Station WALKWAY DECKING RAMP TRAILER B 19SSTRC002 TRAILER A 19SSTRC001 RA M P REVISED: 6/22/2020 = IIIII IIIII 1111 1111 1111 , !c Óö Óö Óö Óö Óö Óö Óö Óö po po VACANT 022A-C3 VACANT 022A-C2 VACANT 022A-C1 VACANT 022A-C4 GLORIA RAMOS 018R-C1 MONICA SANCHEZ 023V-C3 BADGE AREA 022E-C2 SECURITY MONITORING STATION 022E-C3 COPIER 023V-C1 YAI PHONGMEKHIN 023V-C2 CONFERENCE ROOM A2 022CC 022D WOMEN 023N N LOBBY 023V JAMESSTEWART018M12 ABEY MATHEWS018L11 RECEPTION 018RCASE SPENCER 023B B DEREK HARP 023C C RUTH ZINTZUN023D D VACANT 023E E LUDWIGLAPUS023G G LARRYROBERSON023H H NATASHA DUBROVSKI023I I CLARICE MARCIN023J J DIANE MARZANO 023K K DIGNA OLMOS 023L L BRANDON GARCIA023TT WAI SHONG CHAN023S S BRIAN LAM 023Q Q MEN 023M M KARENTURNBAUGH023PP IT EQMT 023O O CONFERENCE ROOM A1022AA KITCHEN/LUNCH ROOM 022B B 022E E MICHAEL DORMAN 018A 1 CURTIS HORN018B 2 MADAN PATEL018C 3 DAVID HALVERSON018D 4 CYRIL DAVIES 018E 5 SANDIP PATEL 018F 6 SHERJEEL DHEDA 018G 7 HUAN NGUYEN 018H 8 VACANT 018J 9 VACANT 018K 10 VACANT 018N 13 MICAHAEL WANG 018P 14 VACANT 018Q 15 MEETINGAREA018S MEN 018T WOMEN 018U JOHNFRATTALI023A A BRIAN HUYNH 023R R JAYKAURA023UU ENGINEERING TRAILERS E & F LOOP TAG NUMBER 19SROOM_____ KEY MAP ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPRISE INFORMATION MANAGEMENT. EGIS@OCSD.COM NTS $ $ DIVISION 161 230 760 po Water Dispenser Óö Fire Extinguisher !c First Aid KitPPull Station WALKWAY DECKING RAMP TRAILER ETRAILER F REVISED: 7/13/2021 19SSTRC020 19SSTRC017 ---- G n:rc 0 ~ q -', [] D ~ D □ D &TIQ, -~ -== CJ • ~ e, 0 [] rn O ~Q.c:P~"'"' e , OJ 0 olJO ~@ a~ ~ ob~~§ ~CIJ~ = 9£ lo· -I ~ □CPJ[L] Op -□o,u -..... -~ E q8' o r, -u DD ~ 0 0 a D ~ u n a:= I a ~ ~ I n 1111 1111 1111 I - l(r)) ~SAN ORANGE COUNTY SANITATION DISTRICT 111 UTIL (upstairs) 003C CARPORT CARPORT STORAGE 003J MEN'S LOCKER ROOM 003I BREAK ROOM 003H BOB BELL 003BWOMEN'S RESTROOM 003D MEN'S RESTROOM 003G PRINTERWORK- STATION 003E COMPRESSOR ROOM 003F AUTO SHOP AREA 003A FLEET SERVICES LOOP TAG NUMBER 19FROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLANSHOULD BE MARKED UP AND RETURNED TO DIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. 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EGIS@OCSD.COM NTS $ $ DIVISION 110 120 140 160 161 210 220 230 250 610 620 630 710 740 750 760 770 810 820 822 830 870 875 REVISED: 1/13/2020 19LSTRC001 I I I ii 11 ii - ~ LI ~ r D I .....__ n n ~ ~ .....__ IX - I I 1f -c:.===;::i 1111 1111 1111 D r::::J --1111 1111 1111 _1 _ __11 L --I I r-I I J - I 1111 1111 1111 1111 1111 1111 1111 1111 1111 1111 ---D 1111 n 1111 1111 lJ J 1111 RANDA ABUSH A B A N 002F-C16 DEIRDRE BINGMAN 002F-C17 PATRICK GRIFFITH 002F-C18 ERNEST RUCKMAN 002F-C19 LAURA TERRIQUEZ 002F-C20 HAI NGUYEN002F-C21 KEN SAKAMOTO 002F-C22 MARGILJIMENEZ002F-C1 CINDYVELLUCCI002F-C2 DAWN MEYERS002F-C3 DINDOCARRILLO002F-C4 MATTHEW HIRSCH002F-C5 MY VU 002F-C6 PEGGY ECHAVARRIA 002F-C14 BRYCE PEROG 002F-C7 PAUL RAYA 002F-C8 VACANT 002F-C13 MARK KIBBY 002F-C9 BENJAMIN FERRARO 002F-C12 VACANT 002F-C10 DANNY TANG002F-C11 KELVIN BARWICK 002D-C1 VACANT 002D-C4 VACANT 002D-C3 VACANT 002D-C6 VACANT 002D-C7 VACANT 002D-C5 ROBERT GAMBER003D-C1 VACANT 002D-C2 VACANT 003M-C1 VACANT 003N-C1 TERRY AHN 002H 124 LAN C. 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EGIS@OCSD.COM NTS $ $ DIVISION 110 120 140 160 161 210 220 230 250 610 620 630 710 740 750 760 770 810 820 822 830 870 875 002F 122 REVISION: 4/28/2020 19CSTRC001 u ~ 1111 1111 1111 1111 1111 1111 r=" 1111 1111 1111 l 1111 1111 1111 1111 -----1111 1111 1111 1111 1111 1111 1111 JOSEPH MANZELLA 004D-C2 VANH PHONSIRI 004D-C1 BRANDY GOMEZ 004A-C2 EMMELINE MCCAW 004A-C1 RACHEL VAN EXEL 004D-C4 THOMAS NGUYEN 004D-C5 VACANT 004D-C3 EVELYN ROMERO 005A-C1 VIROLOGY/BACTERIOLOGY 004N 212 VIROLOGY/BACTERIOLOGY 004O213 MIRIAMANGOLD004K209 JIMCAMPBELL 004L210 LCMS LAB 004M 211 RON COSS 004I 207 CONFERENCE ROOM 004J CHROMATOGRAPHY SAMPLE LAB 005A 214 CHROMATOGRAPHY SAMPLE LAB 005C 216 MARTADUDEK005D217 YENKIANG005B215 STAIRWAY 006C CANH NGUYEN 004G 205 SAMUEL CHOI 004F 204 VIOLET RENICK 004C 202 VACANT 004B 201 YU-LI TSAI 004H 206 VACANT 004S235 JOSEPHROBLEDO005L 228 LUIS RUIZ004Q233 STORAGE 004T COMPUTER ROOM 005E219 SERVER ROOM005J226 ELECTRICAL ROOM 005I225 WOMEN 005H 224 MEN 005F 221 STORAGE 005G 222 INORGANIC INSTRUMENTATION 004P231 INORGANIC INSTRUMENTATION 004R234 GENERAL CHEMISTRY LAB 005K 227 GENERAL CHEMISTRY LAB 005M 229 004T ELEVATOR 003K 117 004V STAIRWAY 006B 004U STAIRWAY 006A 004A 200 COATS 005O237 SUPPLY005P239 ELAINEGALVEZ 004L210 ARTDIAZ004K 209 VACANT 004B 201 VACANT 005B 215 I.V.ARAMBULA 005D217 RYANMCMULLIN004Q233 ANTHONYPIMENTEL 004S235 BRANDONYOKOYAMA004S235 JESUSRODRIGUEZ005N230 VACANT 005N 230 ABSALONDIAZ005L 228 THANGMAI005B215LARRY POLK005N230 CARACHAN005L228 JOELFINCH004S235 PAULOPAVIA 004S235 004D 203 TONYLUONG005D217 VACANT 004Q233 LABORATORY - SECOND FLOOR LOOP TAG NUMBER 19CROOM_____ KEY MAP ORANGE COUNTY SANITATION DISTRICT ADDITIONS OR REVISIONS TO THIS FLOOR PLAN SHOULD BE MARKED UP AND RETURNED TODIVISION 250 - ENTERPIRSE INFORMATION MANAGEMENT. 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(IF NOT 2" -SCALE ACCORDINGLY) c:;~ ;;:: < MARK DESCRIPTION 00 OF APPENDIX A-4 Specification No. S-2021-1270BD Appendix A-4 JANITORIAL SQUARE FOOTAGE & PLUMBING FIXTURES OF STRUCTURES For Janitorial & Floor Maintenance Service at Plants 1 & 2 Exhibit A-4 OC SAN SQUARE FOOTAGE AND PLUMBING FIXTURES OF STRUCTURESRevised 8/4/2021 PLANT 1 carpet (FT2)vinyl/VCT/ceramic (FT2)concrete stalls w toilets urinals showers sinks roll paper towel dispenser s foam soap dispenser s water dispenser s Stoko Heavy Duty Hand Cleanser Dispenser Refresh Foam Hand Sanitiser Tork Hand Sanitiser refrigerator s microwave ovens notes MAIN GUARD SHACK 136 1 1 1 1 1 1 1 WASTE HAULER DUMP STATION 453 1 1 1 1 1 M & D BUILDING 312 1 1 1 1 ADMINISTRATION BUILDING (1 elevator with carpet)28,685 2,925 22 9 1 22 14 18 7 3 4 6 WATERLESS URINALS, 4 tampon/napkin dispensers ENVIRONMENTAL LAB (1 elevator with vinyl floor) (Do not clean labroom sinks or counters 7,395 18,174 1,428 12 4 6 16 25 9 6 2 4 2 4 2 tampon/napkin dispensers HUMAN RESOURCES BUILDING 3,493 456 3 1 3 3 3 1 3 1 1 FLEET SERVICES 923 2 2 4 5 4 1 1 2 PURCHASING/WAREHOUSE BUILDINGS 3,402 296 5 2 1 6 2 2 3 2 2 5 BUILDING 5 & 6 (1 elevator with carpet)4,831 3726 8 4 8 10 8 8 6 3 6 8 1 tampon/napkin dispenser BUILDING A 326 922 2 2 2 3 5 6 4 1 1 1 1 1 liquid soap paint shop BUILDING B 654 4 2 2 2 2 2 3 Lunchroom and computer rooms have painted concrete floors CONTROL CENTER 1,636 7,430 20 8 12 14 8 11 6 3 4 CONTROL CENTER CART BARN 2,940 Sweep and trashcan liner replacement CENTRAL GENERATION BUILDING (1 elevator with vinyl floor)1,873 4 3 3 7 4 5 2 2 2 1 BLOWER BUILDING 1 468 1 1 1 1 1 1 THICKENING AND DEWATERING FACILITY 2,744 3 1 4 4 4 2 1 1 SOLIDS STORAGE & TRUCKLOADING FACILITY 960 1 1 3 1 1 1 DAF THICKENERS (Do not clean lab sinks or counters)400 2 1 2 3 2 1 2 1 1 Raised computer floor in control room & hall ENGINEERING TRAILER A 8,616 264 4 2 4 2 2 3 3 1 1 ENGINEERING TRAILER B 7,662 914 5 2 5 3 4 3 4 2 2 ENGINEERING TRAILER E 3,000 112 2 2 2 2 1 2 ENGINEERING TRAILER F 6,372 572 3 1 4 3 4 1 2 2 POWER BUILDING 3A 896 DIGESTER CONTROL ROOM 560 1 P1-37 RESTROOM 64 1 1 1 1 1 1 multifold dispenser PLANT WATER STATION POWER BUILDING 6 1,140 Annual floor maintenance RAS PUMP STATION LAB (Do not clean lab sink or counters)108 1 1 BLOWER BUILDING 2 (Do not clean lab sink or counters)562 1 2 2 1 1 1 GARFIELD PORTABLE GUARD SHACK 96 1 1 1 POWER BUILDING 4 547 Annual floor maintenance TOTALS 75,418 47,374 5,038 104 43 120 102 93 56 9 19 7 33 44 Exhibit A-4 OC SAN SQUARE FOOTAGE AND PLUMBING FIXTURES OF STRUCTURES PLANT 2 carpet (FT2)vinyl/VCT/ceramic (FT2)concrete stalls w toilets urinals showers sinks roll paper towel dispenser s foam soap dispenser s water dispenser s Stoko Heavy Duty Hand Cleanser Dispenser Refresh Foam Hand Sanitizer Tork hand sanitizer dispenser s refrigerator s microwave ovens notes MAINTENANCE BUILDING (1 elevator with vinyl floor)1,705 10,979 8 6 10 13 7 8 8 3 8 10 2 multifold, 1 tampon, 1 napkin dispenser in women's OPERATIONS CENTER (1 elevator with vct) (Do not clean lab sinks or counters)10,360 12 8 14 14 9 10 4 5 3 3 3 3 tissue dispensers, 1 tampon, 1 napkin dispensers in women's, gym with rubber and concrete floor, raised computer floor in computer room and lobby OPERATIONS CART BARN 4,000 Sweep and trashcan liner replacement WAREHOUSE 902 130 1 1 2 3 3 2 1 1 CENTRAL GENERATION/OOBS 5,533 5 2 7 7 4 6 3 2 3 2 Under construction CENTRAL GENERATION MECHANICS OFFICE AREA 812 1 1 1 1 1 1 2 2 CONSTRUCTION MANAGEMENT / ENGINEERING TRAILERS/SAFETY TRAILER 8,245 524 8 6 1 12 9 8 6 1 6 5 5 P2 MAIN ENTRANCE GUARD SHACK 290 1 1 1 1 1 1 1 SOLIDS STORAGE & TRUCKLOADING FACILITY 945 1 1 1 1 1 1 1 1 1 WEST RAS (Do not clean lab sink or counters)600 1 1 1 1 EAST RAS (Do not clean lab sink or counters)663 1 2 1 1 1 1 PDF BUILDING 912 1 1 1 1 1 OXYGEN BUILDING DO NOT ENTER 12kv DISTRIBUTION B 1,136 1 1 1 1 1 1 CENTRIFUGE BUILDING 81 864 1 2 2 2 1 1 1 FINAL SAMPLE BUILDING (No Wax Vinyl Floor)160 1,440 1 2 2 DISTRIBUTION CENTER H 49 1 1 1 1 1 1 DISTRIBUTION CENTER J (Do not clean lab sinks or counters)524 1 1 1 1 1 BUSHARD PORTABLE GUARD SHACK 100 1 1 1 BANNING PORTABLE GUARD SHACK 288 1 1 1 DAFT BUILDING 25 1 1 1 1 TOTALS 11,012 33,139 7,116 42 23 33 61 48 48 33 14 11 1 25 30 APPENDIX A-5 Specification No. S-2021-1270BD Appendix A-5 Contract Janitorial Daily Work Performance Log For Janitorial & Floor Maintenance Service at Plants 1 & 2 Appendix A-5 Contract Janitorial Daily Work Performance Log (Submit to OC San Every Monday) PLANT: ____ LOCATION: ___________________________________ Start Date: End Date:___________ Company Name:_____________________ All Custodial Work Must Be Completed Upon Completion of This Document Daily Services (General): Check each line below following the task for each day of the week: M T W TH F S SU Hard Floors (incl. corners): sweep & damp mop __ Counters, sinks, tables & appliance exteriors: clean & disinfect__ Carpets: spot clean and vacuum scraper mats __ Water coolers and trays: clean, restock cups __ Desks, tables, office furn. & partitions: dust__ Paper towel, Tissue, Soap and Feminine Product dispensers: fill__ Door handles: disinfect__ Tables and chairs (lunch, meeting, & conference rooms): damp wipe__ Doors, glass, frames, windowsills & baseboards: spot clean__ Paper shredder & recycle receptacles: empty __ Trash: empty, disinfect & replace liners__ Elevators: sweep, damp mop, remove smudges__ Fuel Station: pick up, empty trash, replace liners__ Entryways: sweep decks & stairs, wet wipe handrails__ Appliance exteriors: spot clean__ Disinfect door handles, light switches, rails__ Comments Weekly Services (General): Check the box once task is completed Elevators: clean thresholds, polish stainless steel, vacuum Baseboards, door jambs and kick plates: clean Carpets: vacuum Walls, counters, windowsills, partitions, sills: dust & spot clean Microwave and conventional ovens: clean interiors Doors (kick plates, frames & glass): clean & polish 15 gallon recycle paper bins (bi-weekly): empty Window blinds: clean Comments: Monthly Services (General): Fill in dates after completing task HVAC vents: clean DATES:________ Refrigerators & Freezers: clean interior DATES: ___________ Light Fixtures: dust and remove cobwebs DATES: ____________ Skylights and Openings: dust & remove cobwebs DATES: ___________ Comments: Quarterly Services (General and Restrooms): Fill in dates after completing task Wash/scrub and disinfect wall tiles and partitions DATES:__________ Hard surface floors include restrooms: spray & buff DATES:__________ Comments: Daily Service (Restrooms): Check each line following the task for each day of the week: M T W TH F S SU Floors: sweep & mopped (disinfectant solution)__ Trash: empty, clean, disinfect & insert new liners __ Toilets & seats: disinfect, inside, outside & underneath__ Dispensers (all paper, soap, feminine prod, hand sanitizer, etc.): fill__ Sinks, counters & fixtures: clean & disinfect__ Lockers & Benches: spot clean __ Urinals: disinfect, inside, outside & underneath __ Doors, locker room walls, partitions, glass & mirrors__ Floor drains: pour water to prime drain__ (spot clean) Door Handles & Light Switchers: disinfect__ Showers: walls, floors, partitions, curtains, fixtures & mats: scrub & disinfect __ Comments: Weekly Services (Restroom): Check the box once task is completed Toilet stall partitions: clean & polish Mirrors, Chrome & Stainless Steel fixtures: clean & polish Doors, jams, wall partitions: clean & polish Showers: walls, floors, partitions, curtains, fixtures & mats: scrub & disinfect: spot clean Comments:_________________________________________________________________________________________ Monthly Services (Restroom): Fill in dates after completing task Hard Surface Floors: scrub DATES:______________________ Lockers: clean & disinfect exterior DATES:__________________ Light Fixtures: dust & remove cobwebs DATES:_______________ Skylights & Openings: dust & remove cobwebs DATES:_____________ HVAC Vents: clean DATES:_________________ Comments: Contractor Representative Date OCSan Representative Date (acknowledges completion of “checked” boxes) (acknowledges receipt of document from Contractor Representative) OC~SAN ORANGE COUNTY SANITATION DISTRICT □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2099 Agenda Date:1/26/2022 Agenda Item No:5. FROM:James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: HEALTH REIMBURSEMENT ARRANGEMENT FOR THE MANAGERS GROUP GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Adopt Resolution No. OC SAN 22-05 entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District approving the Health Reimbursement Arrangement (HRA) Plan for the Managers Group identified through the 2021 HRA Reopener Negotiations”; B. Approve implementation of an HRA plan with the Managers Group with employee-funded contributions in the form of mandatory vacation, sick, personal, and compensatory leave payouts; and C. Authorize the Orange County Sanitation District to pay the annual administrative costs of the HRA plan for the Managers Group, for a maximum exposure of approximately $390 annually, based on current headcounts. BACKGROUND In November 2021, the Board of Directors approved an agreement with the Supervisory and Professional Management Group (SPMG) to implement a Health Reimbursement Arrangement (HRA; also referenced as Health Retirement Account in MOU), the associated Resolution, and the maximum annual administrative costs to be paid by the Orange County Sanitation District (OC San) on behalf of each SPMG employee. Additionally, the Board directed staff to initiate the procurement process for an HRA consultant and/or vendor upon concluding negotiations with the remaining represented bargaining units, in order to include all negotiated HRA plans as one package. As previously reported to the Board, OC San met and conferred in good faith with all represented groups: SPMG, International Union of Operating Engineers Local 501 (Local 501), and the Orange County Employees Association (OCEA) to determine whether they would adopt an HRA plan, in accordance with a labor contract reopener that was negotiated in 2019. OC San offered the same HRA plan to similarly situated employees in unrepresented groups, including the Executive Management Team, Managers Group, and Confidential Group. The negotiations have concluded with all represented groups. The Managers Group voted in favor of participating in the HRA with plan terms equivalent to those adopted by SPMG, while OCEA, EMT, and Confidential Groups declined to Orange County Sanitation District Printed on 1/19/2022Page 1 of 4 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2022-2099 Agenda Date:1/26/2022 Agenda Item No:5. terms equivalent to those adopted by SPMG,while OCEA,EMT,and Confidential Groups declined to participate, and Local 501 deferred the item to contract negotiations. Staff is now seeking Board approval on the Resolution with the Managers Group.The terms of the Resolution include establishing an HRA for all employees in the Managers Group,and the contribution structure mirrors that adopted by SPMG.Contributions are to be entirely employee- funded,utilizing the established mandatory payouts for actively accruing vacation,sick,personal,and compensatory leave types.OC San is also requesting authorization to pay the administrative costs of the plan up to a maximum of $30 per employee per year,or approximately $390 annually based on 13 employees in the Managers Group as of the date of this report.The annual cost will fluctuate based on number of employees in the group. RELEVANT STANDARDS ·Ensure the public’s money is wisely spent ·Offer competitive compensation and benefits ·Cultivate a highly qualified, well trained, and diverse workforce ·Negotiate fair and equitable labor agreements ·Maintain positive employer, employee relations PROBLEM OC San has met and conferred in good faith with all represented bargaining groups and reached a tentative agreement with SPMG in July 2021,which was ratified by the Board of Directors in November 2021.OCEA declined to participate at this time and Local 501 deferred the item to contract negotiations.Discussions were expanded to include similarly situated employees in the unrepresented groups,including the Managers Group,and the group voted in favor of implementing an HRA plan.The Board of Directors authorized procurement for an HRA consultant and/or vendor upon concluding negotiations with the remaining represented bargaining units in order to include all negotiated HRA plans as one package. PROPOSED SOLUTION Approve implementation of an HRA plan with the Managers Group and authorize OC San to pay the annual administrative costs for the HRA plan for an amount not to exceed $30 per employee per year,for a total of approximately $390 annually based on the current headcount of the Managers Group. TIMING CONCERNS Staff recommends approving implementation of an HRA plan with the Managers Group now that negotiations with all represented groups have concluded so that the procurement process for an HRA consultant can begin. Orange County Sanitation District Printed on 1/19/2022Page 2 of 4 powered by Legistar™ File #:2022-2099 Agenda Date:1/26/2022 Agenda Item No:5. RAMIFICATIONS OF NOT TAKING ACTION ·Labor instability ·Possible impacts to morale ·Potential violation of Government Code Section 3505.1 PRIOR COMMITTEE/BOARD ACTIONS November 2021 -The agreement between OC San and SPMG and the associated Resolution (Resolution No. OC SAN 21-19) were approved by the Board of Directors. August 2019 -The current MOUs for the SPMG,Local 501,and OCEA bargaining units were adopted and approved by the Board of Directors. ADDITIONAL INFORMATION The MOUs with Local 501 and OCEA became effective on July 1,2019,and will expire on June 30, 2022.As part of these contracts,OC San and each represented group agreed to a reopener to negotiate the possible addition of an HRA plan. An HRA is an employer-sponsored medical benefit plan through which an employee may be reimbursed tax-free for eligible out-of-pocket medical or dental expenses (e.g.,expenses that are not paid for by insurance or any other benefit plan).HRAs operate under specific provisions of the Internal Revenue Code (IRC),and reimburse for health expenses of the participant,spouse,and qualified dependents during retirement. A core requirement of an HRA is that it must be funded by employer contributions or mandatory employee contributions.There are no limits on contribution amounts,but employees may not make voluntary contributions,whether pre-tax or post-tax.The account balance may be used for qualified medical expenses for the employee,spouse,or qualified dependents,and may be used to reimburse healthcare insurance premiums. CEQA N/A FINANCIAL CONSIDERATIONS If approved by the Board of Directors,OC San is to pay the administrative costs of the plan up to a maximum of $30 per employee per year,for a maximum exposure of approximately $390 annually for the Managers Group based on current headcount.Administrative costs for the SPMG group were previously approved at the November 2021 Board meeting for up to $8,250 annually based on current headcounts,for a grand total of approximately $8,640 annually across all participating groups. The annual cost will fluctuate based on number of employees in each unit. Orange County Sanitation District Printed on 1/19/2022Page 3 of 4 powered by Legistar™ File #:2022-2099 Agenda Date:1/26/2022 Agenda Item No:5. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Resolution No. OC SAN 22-05 ·Attachments to Resolution - Policy 2.2 & 3.3 Orange County Sanitation District Printed on 1/19/2022Page 4 of 4 powered by Legistar™ OC SAN 22-05-1 RESOLUTION NO. OC SAN 22-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT APPROVING THE HEALTH REIMBURSEMENT ARRANGEMENT (HRA) PLAN FOR THE MANAGERS GROUP IDENTIFIED THROUGH THE 2021 HRA REOPENER NEGOTIATIONS WHEREAS, on August 28, 2019, the Board of Directors (“Directors”) of the Orange County Sanitation District (the “District”) authorized the General Manager to negotiate with the represented employee organizations to discuss a potential Health Reimbursement Arrangement (HRA; also referenced as Health Retirement Account in MOUs) plan, per the agreed upon HRA reopener. WHEREAS, following negotiations with the Supervisory and Professional Management Group (SPMG), OC San and SPMG reached a tentative agreement regarding the HRA; WHEREAS, consistent with past practice, OC San opened discussions with similarly situated unrepresented employees, including the Managers Group, and issued a proposal with equivalent terms to the tentative agreement with SPMG, adjusted only to reflect the types of leave accruals applicable to the group; WHEREAS, OC San has agreed to implement an HRA plan for the Managers Group reflecting the parties’ understanding regarding certain terms and conditions as set forth in the OC San HRA agenda report, which include:  Health Reimbursement Arrangement: OC San will establish a Health Reimbursement Arrangement (HRA) for all employees in the Group, per Internal Revenue Guidance Rev. Rul. 2002-41 and Rev. No. 2002-45. o All employees of the Group shall be required to contribute uniformly to the HRA according to the following plan design and may not opt out. o For the following actively accruing leave banks:  All mandatory personal leave payouts shall be contributed to the HRA (as referenced in Policy 3.3; attached).  All mandatory compensatory leave payouts shall be contributed to the HRA (as referenced in Policy 2.2; attached).  All mandatory vacation leave payouts shall be contributed to the HRA (as referenced in Policy 3.3).  All mandatory sick leave payouts shall be contributed to the HRA (as referenced in Policy 3.3). o In the event of death while employed at OC San, any compensation for accrued and unused leave shall be paid to the employee’s designated beneficiaries. o In the event of death, the employee’s HRA account and all monies within shall be transferred to the employee’s qualified dependent of record. The qualified dependent of record is a designation defined by IRS rules, which may be a spouse, legal domestic partner, or a child that is still listed as a OC SAN 22-05-2 dependent on your income tax return. In the event that there is no qualified dependent of record, all assets in the HRA shall be forfeited and distributed on a non-discriminatory basis to remaining plan participants. o In the event of termination of employment by OC San, any compensation for accrued and unused leave shall be paid directly to the employee. o OC San shall pay the administrative costs of the HRA plan up to a maximum of $30 per year per employee. Employees shall be responsible for any asset management fees. NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1. The aforementioned HRA plan as outlined herein is hereby approved and may be implemented upon completing the procurement process for a vendor. Section 2. The General Manager is authorized to initiate a procurement for an HRA vendor upon the conclusion of negotiations with all represented and unrepresented groups, and sign a contract with the designated carrier for the approved plans. PASSED AND ADOPTED at a regular meeting of the Board of Directors held January 26, 2022. _______________________________________ John B. Withers Board Chairman ATTEST: ________________________________ Kelly Lore Clerk of the Board OC SAN 22-05-3 STATE OF CALIFORNIA ) ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OC SAN 22-05 was passed and adopted by a two thirds vote; at a regular meeting of said Board on the 26th day of January 2022, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 26th day of January 2022. Kelly A. Lore, MMC Clerk of the Board .y I ~ I I I I STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2055 Agenda Date:1/26/2022 Agenda Item No:6. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Project No. P1-128A, Headquarters Complex, will construct a New Headquarters Building on the north side of Ellis Avenue to house administrative and engineering staff. The Headquarters Complex will also include a Board Room and a pedestrian/utility bridge over Ellis Avenue to Plant No. 1. Construction started in July 2021 and completion is scheduled for December 2023. Staff will present an update on the construction progress. RELEVANT STANDARDS ·Provide a safe and collegial workplace ·Ensure the public’s money is wisely spent ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Presentation AB:jw Orange County Sanitation District Printed on 1/18/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT 1/18/2022 1 Update on Headquarters Complex, Project No. P1‐128A Presented by: Kathy Millea Director of Engineering January 26, 2022 Steering Committee 2 Rebar Cage Construction Starts – July 2021 Final Completion – December 2023 Drilling Equipment Concrete Pump 1 2 1/18/2022 2 3 Mass Timber Mockup 4 Mass Timber Mock‐Up 3 4 1/18/2022 3 Live Camera Feed www.ocsan.gov/headquarters 5 • Foundation Work • Site Utilities • Demo Risk Management Trailer • Starting FFEs (furniture, fixtures and equipment) Coming up… 6 5 6 1/18/2022 4 7 Questions? 7 STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2084 Agenda Date:1/26/2022 Agenda Item No:CS-1 FROM:James D. Herberg, General Manager SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS - GOVERNMENT CODE SECTION 54957.6 RECOMMENDATION: Convene in Closed Session: Designated Representatives: General Manager James Herberg, Assistant General Managers Lorenzo Tyner and Rob Thompson, Director of Human Resources Celia Chandler, and Chief Negotiator Laura Kalty. Employee Organizations: (3) International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisors and Professionals Group BACKGROUND During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. RELEVANT STANDARDS ·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Memorandum from General Counsel Orange County Sanitation District Printed on 1/19/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT 1425979.1 555 A NTON B OULEVARD, SUITE 1200 C OSTA MESA, CA 92626-7670 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: January 18, 2022 RE: Closed Session Items The Steering Committee will hold a closed session on January 26, 2022 for the purpose of conferring with its labor negotiators to discuss negotiations with the International Union of Operating Engineers Local 501, the Orange County Employees Association, and the Supervisors and Professionals Group; and unrepresented: Confidential, Managers and Executive Managers. The Agency Designated Representatives are Jim Herberg, Lorenzo Tyner, and Celia Chandler. The closed session will be held pursuant to authority of California Government Code Section 54957.6. Respectfully submitted, By: __________________________ Bradley R. Hogin, General Counsel STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2022-2085 Agenda Date:1/26/2022 Agenda Item No:CS-2 FROM:James D. Herberg, General Manager SUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION 54957(B)(1) RECOMMENDATION: Convene in Closed Session: Public Employee Performance Evaluation Number of Employees: 1 ·General Counsel BACKGROUND During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. RELEVANT STANDARDS ·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Memorandum from General Counsel Orange County Sanitation District Printed on 1/19/2022Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT 1474148.1 555 A NTON B OULEVARD, SUITE 1200 C OSTA MESA, CA 92626-7670 (714) 558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: January 18, 2022 RE: Closed Session Items The Steering Committee desires to hold a closed session on January 26, 2022 for the purpose of conferring for the evaluation of the District’s General Counsel. Said closed session will be held pursuant to authority of California Government Code Section 54957(b)(1). Respectfully submitted, By:_________________________ Bradley R. Hogin, General Counsel ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.