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HomeMy WebLinkAbout2021-01-27 Late Communication SteeringJanuary 27, 2021 TO: Steering Committee Orange County Sanitation District FROM: Kelly A. Lore Clerk of the Board RE: LATE COMMUNICATION The Clerk of the Board received communication after the publication of the agenda regarding items presented to the OC San Steering Committee. Item No. 4B is being pulled from consideration. Changes are highlighted in red. 3. STRATEGIC PLAN DEVELOPMENT (Jim Herberg) 2021-1398 RECOMMENDATION: Receive and file. The enclosed attachment has been replaced due to an incorrect figure provided. 4.UPDATE TO THE ESTABLISHED RULES OF PROCEDURE FOR THE 2020-1368CONDUCT OF BUSINESS OF THE ORANGE COUNTY SANITATIONDISTRICT (Jim Herberg) RECOMMENDATION: Recommend to the Board of Directors to: A.Adopt Resolution No. OC SAN 21-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District establishing Rules of Procedure for the Conduct of Business of the Orange County Sanitation District; and repealing Resolution No. OCSD 19-19”; and B. Adopt Resolution No. OC SAN 21-XX entitled, “A Resolution of the Board of Directors of the Orange County Sanitation District establishing Board of Directors Protocols”. 1/12/2021 1 Strategic Planning Process Outline The current Strategic Plan was adopted by the Board of Directors in November 2019 and is currently in effect. The Plan defines the strategic initiatives to be pursued by the Sanitation District and provides a basis for long-term financial, capital, and operational planning. During this preparation phase, it has been identified that a review of the Levels of Service, Risk Register, and Core Values will be evaluated and updated as needed. The process will begin in January 2021 by initiating discussions with staff and management, there will be small group meetings, as well as surveys to gather the pertinent information. Due to the high number of newly appointed OC San Board Members, additional efforts will take place to establish a foundation with our Board of Directors on the current Strategic Plan and the policy direction which staff is working from. This foundation will be established through a high-level introduction at the Board Orientation on February 4, 2021 with specific follow up informational presentations during February, March, and April. The process will be facilitated by Vice Chair John Withers, Assistant General Manager Rob Thompson, Administration Manager Jennifer Cabral, and supporting staff members. The plan will be finalized and submitted to the Board in November 2021 in time to be incorporated into the Fiscal Year 2022-2023 budget cycle and will remain in place for two-years. Current policy topics: 1. Budget Control & Fiscal Discipline 2. Asset Management 3. Cybersecurity 4. Property Management 5. Energy Independence 6. Climate and Catastrophic Event Resiliency 7. Food Waste Treatment 8. Water Reuse 9. Environmental Water Quality, Stormwater Management and Urban Runoff 10. Chemical Sustainability 11. Biosolids Management 12. Constituents of Emerging Concern 13. Resilient Staffing 14. Safety and Physical Security These topics will be reviewed and validated to ensure the policy direction is consistent and/or if there is a need to be modified and/or replaced with new issues of concern for OC San. 1/12/2021 2 Schedule: January (tentative): • Strategic Planning sessions with staff o Levels of Service review and update w/ Management – small group meetings o Core Values review – survey to employees February: • 2/4 - Board Orientation – Strategic Plan introduction • 2/17 – Board informational sessions to introduce current policy topics (5 policies) • Follow up meetings with staff regarding Levels of Service • Follow up meetings with staff regarding Core Values (focus groups) March/April: • 3/17 - Board of Directors informational sessions to introduce current policy topics (5 policies) • 4/21 – Board of Directors informational session to introduce current policy topics (4 policies) • Consideration - Survey to follow regarding additional topics to consider or revision of existing policy topics May/June: • 5/26 – Strategic Planning Discussion/Recap Development of policy papers and PowerPoint presentations for Board • May - EMT Retreat and Policy discussions • 6/16 – Board Strategic Plan (if needed) July/August: • Strategic Plan development 1/12/2021 3 September: • Draft Strategic Plan presented to Board of Directors November: • Final Strategic Plan presented to Board of Directors for Adoption.