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Home My WebLink AboutItem 4 PPP 10-28-2020 Steering Committee - Class and CompOrange County Sanitation District Classification and Compensation Methodology October 2020 About Koff & Associates 2 Founded in 1984 Provide premier public sector human resources services: •Classification and Job Analysis •Compensation and Plan Development •Performance Management •Organizational Planning and Development •Recruitments •Human Resources Audits •Employee/Labor Relations Partner with: •Cities, Counties, Special Districts, and Other Public Agencies •Over 500 agencies through California in last 15 years Classification Study Overview Purpose 4 Up-to-Date & Current Classification Descriptions Enhance Recruitment Process Career Paths & Training/Development Opportunities Objective Performance Evaluations Equitable Compensation System Support Labor Relations & MOUs Ensure Legal Compliance •Fair Labor Standards Act & Americans with Disabilities Act •Equal Pay Act Methodology 5 Initial Meetings with Study Stakeholders Orientation Meetings with Employees PDQ Completion and Review Employee & Supervisor Interviews Draft Class Concepts & Class Descriptions Stakeholder Review and Feedback Compensation Study Overview Survey Elements 7 Comparator Agencies Benchmark Classifications Benefit Data Comparator Agency Criteria 8 Organizational Type and Structure Population, Number of Employees, and Budgets Services and Programs Labor Market–Geography Cost of Living & Cost of Labor Each Factor Analyzed, Ranked, Scored Total Score Determines Level of Similarity Comparator Agencies 9 Special Districts Cities & County Central Contra Costa SD Anaheim East Bay MUD Garden Grove Eastern MWD Huntington Beach Inland Empire Utilities Agency Irvine Irvine Ranch WD Los Angeles, Bureau of Sanitation Las Virgenes MWD San Diego Metropolitan WD of Southern California County of Los Angeles, Public Works Orange County WD Sanitation Districts of LA County Western MWD Benchmark Classes 10 Classifications we anticipate would be common to other agencies; Not every classification is a benchmark Should have relationships to other District classifications Benchmark classes are used to set salaries for non-benchmark classes Data Collection & Job Analysis 11 Job/Class Descriptions MOUs Organizational Charts Salary Information Description-to-Description 70% Match Follow-Up ALL ANALYSES COMPLETED BY K&A CONSULTANTS Job Analysis Methodology 12 1.Education, Training, and Certifications/Licenses 2.Experience 3.Problem Solving/Ingenuity 4.Independence of Action 5.Responsibility for Resources 6.Contacts with Others-Internal/External 7.Supervision Received and/or Given to Others 8.Consequences of Action/Decisions Made on the Job/Risk Exposure 9.Working Conditions 10.Physical/Mental Demands Salary Data 13 Top of Published Range Monthly Dollar Amounts Data is Normalized Effective Dates Next Increases (if known) Differences Noted Sample Top Monthly Data 14 Administrative Aide Rank Comparator Agency Classification Title Top Monthly Salary Benefits Package Total Monthly Comp Salary Effective Date Next Salary Increase Next Percentage Increase 1 Comparator 1 Administrative Assistant $ 7,077 $ 3,092 $ 10,169 7/2/2018 7/1/2019 unknown 2 Comparator 2 Administrative Assistant $ 6,768 $ 3,818 $ 10,586 7/1/2018 7/1/2019 3.00% 3 Comparator 3 Administrative Assistant I $ 6,621 $ 3,384 $ 10,006 7/1/2018 7/1/2019 3.50% 4 Comparator 4 Administration Assistant $ 6,283 $ 2,423 $ 8,706 7/1/2018 unknown unknown 5 Comparator 5 Administrative Aide/Clerical Support $ 6,275 $ 3,291 $ 9,566 7/1/2018 7/1/2019 2.50% 6 CLIENT Administrative Aide $ 5,956 $ 3,145 $ 9,101 7/1/2018 7/1/2019 unknown 7 Comparator 6 Administrative Assistant $ 5,867 $ 3,453 $ 9,320 7/1/2018 7/1/2019 unknown 8 Comparator 7 1 Administrative Services Assistant II $ 5,603 $ 3,562 $ 9,165 7/1/2017 unknown unknown 9 Comparator 8 Administrative Assistant $ 5,470 $ 3,600 $ 9,069 7/1/2018 7/1/2019 unknown 10 Comparator 9 Administrative Coordinator $ 5,315 $ 2,952 $ 8,267 1/1/2018 1/1/2019 2.00% 11 Comparator 10 Office Assistant II $ 5,288 $ 2,599 $ 7,887 9/12/2017 unknown unknown 12 Comparator 11 Office Assistant II $ 5,059 $ 2,605 $ 7,664 7/1/2018 7/1/2019 2.00% 13 Comparator 12 Office Assistant II $ 4,565 $ 2,500 $ 7,065 7/1/2018 7/1/2019 unknown Summary Results Top Monthly Total Monthly Average of Comparators $ 5,849 $ 8,956 % CLIENT Above/Below 1.8%1.6% Median of Comparators $ 5,735 $ 9,117 % CLIENT Above/Below 3.7%-0.2% 75th Percentile of Comparators $ 6,368 $ 9,676 % CLIENT Above/Below -6.9%-6.3% Number of Matches 12 12 N/C –No Comparator 1 -Salary in negotiation. Statistical Calculations 15 Median •Midpoint •Not Skewed 75th Percentile •OCSD Target Average •Arithmetic Mean Percent- ages •Above/ Below Internal Relationships 16 Surveyed Classifications with Lack of Data Non-Surveyed Classifications Whole Position Analysis •Same Class Series •Scope of Work •Organizational “Worth” •Past Internal Relationships Stakeholder Touch Points 17 Kick-Off & Orientations Employee/Management Interviews Class Description Review Final Classification Issues Compensation Study Elements Compensation Survey Results Final Compensation Structure Questions Thank you!