HomeMy WebLinkAbout09-23-2020 Steering Committee Meeting Complete Agenda PacketORANGE COUNTY SANITATION DISTRICT
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as
a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings.
The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility.
PUBLIC PARTICIPATION
Your participation is always welcome. The Steering Committee meeting will be available to the public online at:
https://ocsd.legistar.com/Calendar.aspx
You may submit your comments and questions in writing for the Steering Committee’s consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject
line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by
5 :00 p.m. on Tuesday, September 22, 2020.
You may also submit comments and questions for the Steering Committee’s
consideration during the meeting by using the eComment feature that will be available
via the webpage above for the duration of the meeting.
All public comments will be provided to the Steering Committee and may be read into the record or compiled as part of the record.
Thank you.
September 16, 2020
NOTICE OF MEETING
STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING – 5:00 P.M.
Wednesday, September 23, 2020
ACCESSIBILITY FOR THE GENERAL PUBLIC
Due to the spread of COVID-19, the Orange County Sanitation District will
be holding all upcoming Board and Committee meetings by
teleconferencing and Internet accessibility. This meeting will be available
to the public online at:
https://ocsd.legistar.com/Calendar.aspx
The Regular Meeting of the Steering Committee of the Orange County
Sanitation District will be held in the manner indicated above on
Wednesday, September 23, 2020 at 5:00 p.m.
STEERING COMMITTEE AND BOARD MEETING DATES
October 28, 2020
November 18, 2020 *
December 16, 2020 *
January 27, 2021
February 24, 2021
March 24, 2021
April 28, 2021
May 26, 2021
June 23, 2021
July 28, 2021
August 25, 2021
September 22, 2021
*Meeting will be held on the third Wednesday of the month
STEERING COMMITTEE
(1)Roll Call:
Meeting Date: September 23, 2020 Meeting Time: 5:00 p.m.
Committee Members
David Shawver, Board Chair……………………………………………____ John Withers, Board Vice-Chair……………………………………….. ____ Robert Collacott, Operations Committee Chair………………………____ Peter Kim, LaPA Committee Chair………………………………………____ Chad Wanke, Administration Committee Chair………………………____ Glenn Parker, Member-At-Large…………………………………..……____ Tim Shaw, Member-At-Large……………………………………………____
Others
Brad Hogin, General Counsel………………………………………... ____
Staff
Jim Herberg, General Manager……………………………………… ____ Rob Thompson, Assistant General Manager………………………. ____ Lorenzo Tyner, Assistant General Manager………………………... ____ Celia Chandler, Director of Human Resources………..…………… ____ Kathy Millea, Director of Engineering………..……………………… ____ Lan Wiborg, Director of Environmental Services………..…….…… ____ Kelly Lore, Clerk of the Board…………...…………………………… ____
Other Staff Present
ORANGE COUNTY SANITATION DISTRICT Effective 06/16/2020 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR
ALTERNATE DIRECTOR
Anaheim Lucille Kring Denise Barnes
Brea Glenn Parker Cecilia Hupp
Buena Park Fred Smith Connor Traut
Cypress Mariellen Yarc Stacy Berry
Fountain Valley Steve Nagel Patrick Harper
Fullerton Jesus J. Silva Jan Flory
Garden Grove Steve Jones John O’Neill
Huntington Beach Erik Peterson Lyn Semeta
Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza
La Palma Peter Kim Nitesh Patel
Los Alamitos Richard Murphy Dean Grose
Newport Beach Brad Avery Joy Brenner
Orange Mark Murphy Kim Nichols
Placentia Chad Wanke Ward Smith
Santa Ana Nelida Mendoza David Penaloza
Seal Beach Sandra Massa-Lavitt Schelly Sustarsic
Stanton David Shawver Carol Warren
Tustin Allan Bernstein Chuck Puckett
Villa Park Robert Collacott Chad Zimmerman
Sanitary/Water Districts
Costa Mesa Sanitary District James M. Ferryman Bob Ooten
Midway City Sanitary District Andrew Nguyen Margie L. Rice
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
Orange County Sanitation District
STEERING COMMITTEE
Regular Meeting Agenda
Wednesday, September 23, 2020 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714)593-7433
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District’s Administration Building located
at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com
not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda
item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to
be considered or discussed. The recommended action does not indicate what action will be taken. The Board
of Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of
the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must
be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least
14 days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300
Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365
Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450
STEERING COMMITTEE Regular Meeting Agenda Wednesday, September 23, 2020
CALL TO ORDER
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. The Steering Committee meeting will be available to the public online at:
https://ocsd.legistar.com/Calendar.aspx
You may submit your comments and questions in writing for the Steering Committee’s consideration in advance
of the meeting by using the eComment feature available via the webpage above or sending them to
OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your
comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on
Tuesday, September 22, 2020.
You may also submit comments and questions for the Steering Committee’s consideration during the meeting by
using the eComment feature that will be available via the webpage above for the duration of the meeting.
All public comments will be provided to the Steering Committee and may be read into the record or compiled as
part of the record.
REPORTS:
The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2020-1234APPROVAL OF MINUTES
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Steering Committee held August 26,
2020.
Originator:Kelly Lore
Agenda Report
08-26-2020 Steering Committee Meeting Minutes
Attachments:
NON-CONSENT:
2.2020-1237TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO.
FE17-06
Page 1 of 2
STEERING COMMITTEE Regular Meeting Agenda Wednesday, September 23, 2020
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $70,000 to the construction contract with Nuline
Technologies, LLC for Tustin Avenue Manhole and Pipe Repair, Project No. FE17-06,
for a total contingency of $105,000 (30%).
Originator:Kathy Millea
Agenda ReportAttachments:
3.2020-1245HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize payment to the City of Fountain Valley for Building Department and Public
Works Department standard fees related to the Headquarters Complex at Plant No. 1,
Project No. P1-128A, for an amount not to exceed $900,000.
Originator:Kathy Millea
Agenda ReportAttachments:
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, October 28, 2020 at 5:00
p.m.
Page 2 of 2
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1234 Agenda Date:9/23/2020 Agenda Item No:1.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Steering Committee held August 26, 2020.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Minutes of the Steering Committee Meeting held August 26, 2020
Orange County Sanitation District Printed on 9/15/2020Page 1 of 1
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Orange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, August 26, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on Wednesday, August 26, 2020 at 5:07
p.m. in the Administration Building of the Orange County Sanitation District. The Clerk of the
Board stated that the meeting was being held telephonically and via audio/video
teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the
Coronavirus Pandemic (COVID-19).
ROLL CALL AND DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker, Tim Shaw and Chad Wanke
ABSENT:None
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the
Board; and Joshua Martinez were present in the Board Room. Assistant General Manager
Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy
Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia
Chandler, Jennifer Cabral, Brian Engeln, Tom Grant, Tina Knapp, Laura Maravilla, Jeff Mohr,
Tyler Ramirez, and Thomas Vu participated telephonically.
OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Shawver described new technology modifications that were recently made to OCSD's
website to increase the public's participation and accessibility to the Board and Committee
meetings during the pandemic.
General Manager Jim Herberg provided a COVID-19 update stating he will continue to
provide his weekly report to the Board of Directors, that operations remain stable, and that the
employees with positive cases have all returned to work.
Mr. Herberg informed the Committee of an upcoming request from the OC Grand Jury to tour
our facility. He indicated that although physical tours have been suspended during the
Page 1 of 5
STEERING COMMITTEE Minutes August 26, 2020
pandemic, he would be making an exception to allow this physical tour while maintaining all
current safety protocols, including a health screen checklist to be completed prior to arrival .
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2020-1135
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Steering Committee held July 22, 2020
at 5:00 p.m.
AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
NON-CONSENT:
2.GENERAL MANAGER’S FISCAL YEAR 2020-21 WORK PLAN 2020-1187
Originator: Jim Herberg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the General Manager’s Fiscal Year 2020-21 Work Plan.
AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
3.WATER UCI INDUSTRY UNIVERSITY RESEARCH CENTER
ANALYSIS
2020-1192
Originator: Jim Herberg
Mr. Herberg presented a brief overview of the proposed agreement. Director Collacott
requested that the findings resulting from this research be presented to the Board. Mr.
Herberg indicated that staff will provide quarterly updates on the research activity and
findings.
Page 2 of 5
STEERING COMMITTEE Minutes August 26, 2020
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize the General Manager to enter into an agreement with the University of
California, Irvine (UCI) and the UCI Foundation with a contribution of $50,000 for the
Sewershed-scale analysis of perfluorinated compounds in wastewater in partnership
with the Orange County Water District, Irvine Ranch Water District, Santa Margarita
Water District, and Moulton Niguel Water District; in a form approved by General
Counsel.
AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
Mr. Herberg disconnected from the meeting during Item No. 4.
4.GENERAL MANAGER’S COMPENSATION AND BENEFITS 2020-1181
Chair Shawver provided information regarding the steps taken during the evaluation
process. He commended the General Manager for his extraordinary leadership during
the year.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a performance-based merit increase of 2.5% for the General Manager based
on Fiscal Year 2019/2020 job performance, as authorized in Resolution No. OCSD
19-12.
AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Chad Wanke
ABSTENTIONS:None
Director Wanke arrived at the meeting at approximately 5:25 p.m.
INFORMATION ITEMS:
5.INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO.
P2-124, AND PRICING POLICY DISCUSSION
2020-1169
Originator: Lorenzo Tyner
Mr. Herberg provided an update on the item and responded to questions from the
Committee.
Page 3 of 5
STEERING COMMITTEE Minutes August 26, 2020
ITEM RECEIVED AS AN:
Information Item.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.9(d)(4):
The Committee convened in closed session at 5:38 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official Book
of Confidential Minutes of Board and Committee Closed Session Meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2020-1193
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Initiation of litigation regarding development fees and conditions at Project OCSD
Headquarters Building: City of Fountain Valley
RECONVENED IN REGULAR SESSION.
The Committee reconvened in open session at 5:55 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:57 p.m. to the next Steering Committee
meeting to be held on Wednesday, September 23, 2020 at 5:00 p.m.
Page 4 of 5
STEERING COMMITTEE Minutes August 26, 2020
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 5 of 5
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1237 Agenda Date:9/23/2020 Agenda Item No:2.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO. FE17-06
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $70,000 to the construction contract with Nuline Technologies,
LLC for Tustin Avenue Manhole and Pipe Repair,Project No.FE17-06,for a total contingency of
$105,000 (30%).
BACKGROUND
The Orange County Sanitation District (Sanitation District)owns and operates a regional sewer near
Tustin Avenue and Orangethorpe Avenue in the cities of Anaheim and Placentia.The vitrified clay
sewer was originally installed in 1960.The Sanitation District identified significant cracks in the pipe
as well as a manhole defect.A construction contract was awarded to Nuline Technologies,LLC in
October 2019 and construction is approximately 95 percent complete.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·Maintain a proactive asset management program
PROBLEM
Unforeseen conditions encountered during construction have resulted in higher than expected
contract changes.At the beginning of construction,a previously unidentified natural gas line,street
light and traffic signal conduit and cables,and a concrete encasement were found inside the project
excavation limits.The cost of addressing these unknown,below grade conditions has already
exceeded the Board authorized contract contingency.Stopping the work would have resulted in
much higher costs resulting from the need to leave the work site in a safe condition for the public and
to demobilize and remobilize the contractor.
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File #:2020-1237 Agenda Date:9/23/2020 Agenda Item No:2.
PROPOSED SOLUTION
Approve a contingency increase of $70,000 to the construction contract for a total contingency of
$105,000 (30%).This increase will cover additional costs to complete the work and provide funds for
additional construction-related risks.
TIMING CONCERNS
Additional contingency funds are required to authorize any required construction changes without
causing project delays.The work involved excavation in public streets and there were safety risks
associated with excavation, shoring, and traffic control that required timely mitigation.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District may already be obligated to reimburse costs in excess of the current Board
authorized contract contingency.If the contract contingency is not increased,the Sanitation District
may be subject to legal action by the Contractor.
PRIOR COMMITTEE/BOARD ACTIONS
October 2019 -Awarded a Construction Contract to Nuline Technologies,LLC,for Tustin Avenue
Manhole and Pipe Repair,Project No.FE17-06,for a total amount not to exceed $350,000 and
approved a contingency of $35,000 (10%).
CEQA
The project is categorically exempt under Class 1 set forth in California Code of Regulations sections
15301 of CEQA,and statutorily exempt from CEQA under Public Resources Code section 21080.21
and no further CEQA review is required.
FINANCIAL CONSIDERATIONS
This recommendation will be funded under Repairs and Maintenance for the Operations and
Maintenance Department (Budget Update,Fiscal Years 2020-21,Section 6 -Page 75).The budget
is sufficient for the recommended action.
Date of Approval Contract Amount Contingency
10/23/2019 $350,000 $ 35,000 (10%)
09/23/2020 $105,000 (30%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
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Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize payment to the City of Fountain Valley for Building Department and Public Works
Department standard fees related to the Headquarters Complex at Plant No.1,Project No.P1-128A,
for an amount not to exceed $900,000.
BACKGROUND
The Orange County Sanitation District (Sanitation District)is replacing the existing Administration
Building and other buildings at Plant No.1 with a new Headquarters Complex north of Ellis Avenue
across from Plant No.1.The project will consist of an approximately 110,000 square foot,three story
office building,a pedestrian bridge over Ellis Avenue connecting the building to Plant No.1,and
surface parking. The construction plans include approximately 680 full size drawings.
RELEVANT STANDARDS
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
PROBLEM
The Sanitation District requires approval from the City of Fountain Valley to build the Headquarters
Complex.This approval involves standard plan checks,inspections,and utility connections.The
City recovers its costs of processing permit applications,conducting inspections,and providing utility
services in accordance with standard fee schedules and tracking of actual costs incurred.Staff
estimates that these standard fees may amount to up to $900,000.
PROPOSED SOLUTION
Authorize payment to the City of Fountain Valley for Building Department and Public Works
Department standard fees for an amount not to exceed $900,000.
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File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3.
TIMING CONCERNS
The project is expected to advertise for bids in early January 2021.The City’s review of the project,
including related design revisions,is on a critical path to meet that date.Any delays in advertising for
bids could result in construction cost escalation and extend the period that the existing buildings and
trailers need to be maintained.
RAMIFICATIONS OF NOT TAKING ACTION
Without payment of standard fees,the City will not issue a building permit,and the project cannot be
built.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District expects to pay a total of $65,000 to the City for Planning Department review,
including the City’s review of the Sanitation District’s addendum to the Fountain Valley Crossings
Specific Plan Environmental Impact Report.The funds requested in this Agenda Report are not
intended to cover those costs.
The funds also do not include payments related to a negotiated Development Agreement between
the Sanitation District and the City of Fountain Valley.
CEQA
On January 23,2018,the City of Fountain Valley certified the Program Environmental Impact Report
for the Fountain Valley Crossings Specific Plan that evaluated the total buildout of the Specific Plan
area with a goal of revitalizing the existing light industrial use.
Following that,the Sanitation District prepared an Initial Study/Addendum for the Administrative
Headquarters Building,Project No.P1-128,dated December 2019,to the City’s Program
Environmental Impact Report.The addendum concluded that no further environmental review was
required.(Public Resources Code Section 21166;CEQA Guidelines Sections 15162 and 15164.)
On June 25,2020,a Notice of Determination was filed with the Orange County Clerk-Recorder after
the Sanitation District Board approval of the construction contract for the Headquarters Complex Site
Preparation, Project No. P1-128C.
The Initial Study/Addendum for the Administrative Headquarters Building,Project No.P1-128,dated
December 2019, was updated in September 2020 to reflect minor subsequent changes to the project.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance.This
item has been budgeted.(Adopted Budget,Fiscal Years 2020-2021 and 2021-2022,Line item:
Section 8, Page 58).
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File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.