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HomeMy WebLinkAbout09-23-2020 Steering Committee Meeting Complete Agenda PacketORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings. The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. The Steering Committee meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Steering Committee’s consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5 :00 p.m. on Tuesday, September 22, 2020. You may also submit comments and questions for the Steering Committee’s consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Steering Committee and may be read into the record or compiled as part of the record. Thank you. September 16, 2020 NOTICE OF MEETING STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING – 5:00 P.M. Wednesday, September 23, 2020 ACCESSIBILITY FOR THE GENERAL PUBLIC Due to the spread of COVID-19, the Orange County Sanitation District will be holding all upcoming Board and Committee meetings by teleconferencing and Internet accessibility. This meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx The Regular Meeting of the Steering Committee of the Orange County Sanitation District will be held in the manner indicated above on Wednesday, September 23, 2020 at 5:00 p.m. STEERING COMMITTEE AND BOARD MEETING DATES October 28, 2020 November 18, 2020 * December 16, 2020 * January 27, 2021 February 24, 2021 March 24, 2021 April 28, 2021 May 26, 2021 June 23, 2021 July 28, 2021 August 25, 2021 September 22, 2021 *Meeting will be held on the third Wednesday of the month STEERING COMMITTEE (1)Roll Call: Meeting Date: September 23, 2020 Meeting Time: 5:00 p.m. Committee Members David Shawver, Board Chair……………………………………………____ John Withers, Board Vice-Chair……………………………………….. ____ Robert Collacott, Operations Committee Chair………………………____ Peter Kim, LaPA Committee Chair………………………………………____ Chad Wanke, Administration Committee Chair………………………____ Glenn Parker, Member-At-Large…………………………………..……____ Tim Shaw, Member-At-Large……………………………………………____ Others Brad Hogin, General Counsel………………………………………... ____ Staff Jim Herberg, General Manager……………………………………… ____ Rob Thompson, Assistant General Manager………………………. ____ Lorenzo Tyner, Assistant General Manager………………………... ____ Celia Chandler, Director of Human Resources………..…………… ____ Kathy Millea, Director of Engineering………..……………………… ____ Lan Wiborg, Director of Environmental Services………..…….…… ____ Kelly Lore, Clerk of the Board…………...…………………………… ____ Other Staff Present ORANGE COUNTY SANITATION DISTRICT Effective 06/16/2020 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Lucille Kring Denise Barnes Brea Glenn Parker Cecilia Hupp Buena Park Fred Smith Connor Traut Cypress Mariellen Yarc Stacy Berry Fountain Valley Steve Nagel Patrick Harper Fullerton Jesus J. Silva Jan Flory Garden Grove Steve Jones John O’Neill Huntington Beach Erik Peterson Lyn Semeta Irvine Christina Shea Anthony Kuo La Habra Tim Shaw Rose Espinoza La Palma Peter Kim Nitesh Patel Los Alamitos Richard Murphy Dean Grose Newport Beach Brad Avery Joy Brenner Orange Mark Murphy Kim Nichols Placentia Chad Wanke Ward Smith Santa Ana Nelida Mendoza David Penaloza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Allan Bernstein Chuck Puckett Villa Park Robert Collacott Chad Zimmerman Sanitary/Water Districts Costa Mesa Sanitary District James M. Ferryman Bob Ooten Midway City Sanitary District Andrew Nguyen Margie L. Rice Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Phil Hawkins County Areas Board of Supervisors Doug Chaffee Donald P. Wagner Orange County Sanitation District STEERING COMMITTEE Regular Meeting Agenda Wednesday, September 23, 2020 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365 Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450 STEERING COMMITTEE Regular Meeting Agenda Wednesday, September 23, 2020 CALL TO ORDER ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. The Steering Committee meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Steering Committee’s consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on Tuesday, September 22, 2020. You may also submit comments and questions for the Steering Committee’s consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Steering Committee and may be read into the record or compiled as part of the record. REPORTS: The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.2020-1234APPROVAL OF MINUTES RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held August 26, 2020. Originator:Kelly Lore Agenda Report 08-26-2020 Steering Committee Meeting Minutes Attachments: NON-CONSENT: 2.2020-1237TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO. FE17-06 Page 1 of 2 STEERING COMMITTEE Regular Meeting Agenda Wednesday, September 23, 2020 RECOMMENDATION: Recommend to the Board of Directors to: Approve a contingency increase of $70,000 to the construction contract with Nuline Technologies, LLC for Tustin Avenue Manhole and Pipe Repair, Project No. FE17-06, for a total contingency of $105,000 (30%). Originator:Kathy Millea Agenda ReportAttachments: 3.2020-1245HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A RECOMMENDATION: Recommend to the Board of Directors to: Authorize payment to the City of Fountain Valley for Building Department and Public Works Department standard fees related to the Headquarters Complex at Plant No. 1, Project No. P1-128A, for an amount not to exceed $900,000. Originator:Kathy Millea Agenda ReportAttachments: INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, October 28, 2020 at 5:00 p.m. Page 2 of 2 Orange County Sanitation District STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1234 Agenda Date:9/23/2020 Agenda Item No:1. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held August 26, 2020. BACKGROUND In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OCSD 19-19 ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Minutes of the Steering Committee Meeting held August 26, 2020 Orange County Sanitation District Printed on 9/15/2020Page 1 of 1 powered by Legistar™ Orange County Sanitation District Minutes for the STEERING COMMITTEE Wednesday, August 26, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman David Shawver on Wednesday, August 26, 2020 at 5:07 p.m. in the Administration Building of the Orange County Sanitation District. The Clerk of the Board stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). ROLL CALL AND DECLARATION OF QUORUM: A quorum was declared present, as follows: PRESENT:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn Parker, Tim Shaw and Chad Wanke ABSENT:None STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Joshua Martinez were present in the Board Room. Assistant General Manager Lorenzo Tyner, Assistant General Manager Rob Thompson, Director of Engineering Kathy Millea, Director of Environmental Services Lan Wiborg, Director of Human Resources Celia Chandler, Jennifer Cabral, Brian Engeln, Tom Grant, Tina Knapp, Laura Maravilla, Jeff Mohr, Tyler Ramirez, and Thomas Vu participated telephonically. OTHERS PRESENT: Brad Hogin (General Counsel) was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Shawver described new technology modifications that were recently made to OCSD's website to increase the public's participation and accessibility to the Board and Committee meetings during the pandemic. General Manager Jim Herberg provided a COVID-19 update stating he will continue to provide his weekly report to the Board of Directors, that operations remain stable, and that the employees with positive cases have all returned to work. Mr. Herberg informed the Committee of an upcoming request from the OC Grand Jury to tour our facility. He indicated that although physical tours have been suspended during the Page 1 of 5 STEERING COMMITTEE Minutes August 26, 2020 pandemic, he would be making an exception to allow this physical tour while maintaining all current safety protocols, including a health screen checklist to be completed prior to arrival . CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2020-1135 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held July 22, 2020 at 5:00 p.m. AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn Parker and Tim Shaw NOES:None ABSENT:Chad Wanke ABSTENTIONS:None NON-CONSENT: 2.GENERAL MANAGER’S FISCAL YEAR 2020-21 WORK PLAN 2020-1187 Originator: Jim Herberg MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the General Manager’s Fiscal Year 2020-21 Work Plan. AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn Parker and Tim Shaw NOES:None ABSENT:Chad Wanke ABSTENTIONS:None 3.WATER UCI INDUSTRY UNIVERSITY RESEARCH CENTER ANALYSIS 2020-1192 Originator: Jim Herberg Mr. Herberg presented a brief overview of the proposed agreement. Director Collacott requested that the findings resulting from this research be presented to the Board. Mr. Herberg indicated that staff will provide quarterly updates on the research activity and findings. Page 2 of 5 STEERING COMMITTEE Minutes August 26, 2020 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to enter into an agreement with the University of California, Irvine (UCI) and the UCI Foundation with a contribution of $50,000 for the Sewershed-scale analysis of perfluorinated compounds in wastewater in partnership with the Orange County Water District, Irvine Ranch Water District, Santa Margarita Water District, and Moulton Niguel Water District; in a form approved by General Counsel. AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn Parker and Tim Shaw NOES:None ABSENT:Chad Wanke ABSTENTIONS:None Mr. Herberg disconnected from the meeting during Item No. 4. 4.GENERAL MANAGER’S COMPENSATION AND BENEFITS 2020-1181 Chair Shawver provided information regarding the steps taken during the evaluation process. He commended the General Manager for his extraordinary leadership during the year. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a performance-based merit increase of 2.5% for the General Manager based on Fiscal Year 2019/2020 job performance, as authorized in Resolution No. OCSD 19-12. AYES:David Shawver, John Withers, Robert Collacott, Peter Kim, Glenn Parker and Tim Shaw NOES:None ABSENT:Chad Wanke ABSTENTIONS:None Director Wanke arrived at the meeting at approximately 5:25 p.m. INFORMATION ITEMS: 5.INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124, AND PRICING POLICY DISCUSSION 2020-1169 Originator: Lorenzo Tyner Mr. Herberg provided an update on the item and responded to questions from the Committee. Page 3 of 5 STEERING COMMITTEE Minutes August 26, 2020 ITEM RECEIVED AS AN: Information Item. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(d)(4): The Committee convened in closed session at 5:38 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4) 2020-1193 CONVENED IN CLOSED SESSION: Number of Potential Cases: 1 Initiation of litigation regarding development fees and conditions at Project OCSD Headquarters Building: City of Fountain Valley RECONVENED IN REGULAR SESSION. The Committee reconvened in open session at 5:55 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Shawver declared the meeting adjourned at 5:57 p.m. to the next Steering Committee meeting to be held on Wednesday, September 23, 2020 at 5:00 p.m. Page 4 of 5 STEERING COMMITTEE Minutes August 26, 2020 Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5 Orange County Sanitation District STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1237 Agenda Date:9/23/2020 Agenda Item No:2. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO. FE17-06 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Approve a contingency increase of $70,000 to the construction contract with Nuline Technologies, LLC for Tustin Avenue Manhole and Pipe Repair,Project No.FE17-06,for a total contingency of $105,000 (30%). BACKGROUND The Orange County Sanitation District (Sanitation District)owns and operates a regional sewer near Tustin Avenue and Orangethorpe Avenue in the cities of Anaheim and Placentia.The vitrified clay sewer was originally installed in 1960.The Sanitation District identified significant cracks in the pipe as well as a manhole defect.A construction contract was awarded to Nuline Technologies,LLC in October 2019 and construction is approximately 95 percent complete. RELEVANT STANDARDS ·Ensure the public’s money is wisely spent ·Maintain a proactive asset management program PROBLEM Unforeseen conditions encountered during construction have resulted in higher than expected contract changes.At the beginning of construction,a previously unidentified natural gas line,street light and traffic signal conduit and cables,and a concrete encasement were found inside the project excavation limits.The cost of addressing these unknown,below grade conditions has already exceeded the Board authorized contract contingency.Stopping the work would have resulted in much higher costs resulting from the need to leave the work site in a safe condition for the public and to demobilize and remobilize the contractor. Orange County Sanitation District Printed on 9/15/2020Page 1 of 2 powered by Legistar™ File #:2020-1237 Agenda Date:9/23/2020 Agenda Item No:2. PROPOSED SOLUTION Approve a contingency increase of $70,000 to the construction contract for a total contingency of $105,000 (30%).This increase will cover additional costs to complete the work and provide funds for additional construction-related risks. TIMING CONCERNS Additional contingency funds are required to authorize any required construction changes without causing project delays.The work involved excavation in public streets and there were safety risks associated with excavation, shoring, and traffic control that required timely mitigation. RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District may already be obligated to reimburse costs in excess of the current Board authorized contract contingency.If the contract contingency is not increased,the Sanitation District may be subject to legal action by the Contractor. PRIOR COMMITTEE/BOARD ACTIONS October 2019 -Awarded a Construction Contract to Nuline Technologies,LLC,for Tustin Avenue Manhole and Pipe Repair,Project No.FE17-06,for a total amount not to exceed $350,000 and approved a contingency of $35,000 (10%). CEQA The project is categorically exempt under Class 1 set forth in California Code of Regulations sections 15301 of CEQA,and statutorily exempt from CEQA under Public Resources Code section 21080.21 and no further CEQA review is required. FINANCIAL CONSIDERATIONS This recommendation will be funded under Repairs and Maintenance for the Operations and Maintenance Department (Budget Update,Fiscal Years 2020-21,Section 6 -Page 75).The budget is sufficient for the recommended action. Date of Approval Contract Amount Contingency 10/23/2019 $350,000 $ 35,000 (10%) 09/23/2020 $105,000 (30%) ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: N/A RL:dm Orange County Sanitation District Printed on 9/15/2020Page 2 of 2 powered by Legistar™ Orange County Sanitation District STEERING COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Authorize payment to the City of Fountain Valley for Building Department and Public Works Department standard fees related to the Headquarters Complex at Plant No.1,Project No.P1-128A, for an amount not to exceed $900,000. BACKGROUND The Orange County Sanitation District (Sanitation District)is replacing the existing Administration Building and other buildings at Plant No.1 with a new Headquarters Complex north of Ellis Avenue across from Plant No.1.The project will consist of an approximately 110,000 square foot,three story office building,a pedestrian bridge over Ellis Avenue connecting the building to Plant No.1,and surface parking. The construction plans include approximately 680 full size drawings. RELEVANT STANDARDS ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities PROBLEM The Sanitation District requires approval from the City of Fountain Valley to build the Headquarters Complex.This approval involves standard plan checks,inspections,and utility connections.The City recovers its costs of processing permit applications,conducting inspections,and providing utility services in accordance with standard fee schedules and tracking of actual costs incurred.Staff estimates that these standard fees may amount to up to $900,000. PROPOSED SOLUTION Authorize payment to the City of Fountain Valley for Building Department and Public Works Department standard fees for an amount not to exceed $900,000. Orange County Sanitation District Printed on 9/15/2020Page 1 of 3 powered by Legistar™ File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3. TIMING CONCERNS The project is expected to advertise for bids in early January 2021.The City’s review of the project, including related design revisions,is on a critical path to meet that date.Any delays in advertising for bids could result in construction cost escalation and extend the period that the existing buildings and trailers need to be maintained. RAMIFICATIONS OF NOT TAKING ACTION Without payment of standard fees,the City will not issue a building permit,and the project cannot be built. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The Sanitation District expects to pay a total of $65,000 to the City for Planning Department review, including the City’s review of the Sanitation District’s addendum to the Fountain Valley Crossings Specific Plan Environmental Impact Report.The funds requested in this Agenda Report are not intended to cover those costs. The funds also do not include payments related to a negotiated Development Agreement between the Sanitation District and the City of Fountain Valley. CEQA On January 23,2018,the City of Fountain Valley certified the Program Environmental Impact Report for the Fountain Valley Crossings Specific Plan that evaluated the total buildout of the Specific Plan area with a goal of revitalizing the existing light industrial use. Following that,the Sanitation District prepared an Initial Study/Addendum for the Administrative Headquarters Building,Project No.P1-128,dated December 2019,to the City’s Program Environmental Impact Report.The addendum concluded that no further environmental review was required.(Public Resources Code Section 21166;CEQA Guidelines Sections 15162 and 15164.) On June 25,2020,a Notice of Determination was filed with the Orange County Clerk-Recorder after the Sanitation District Board approval of the construction contract for the Headquarters Complex Site Preparation, Project No. P1-128C. The Initial Study/Addendum for the Administrative Headquarters Building,Project No.P1-128,dated December 2019, was updated in September 2020 to reflect minor subsequent changes to the project. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance.This item has been budgeted.(Adopted Budget,Fiscal Years 2020-2021 and 2021-2022,Line item: Section 8, Page 58). Orange County Sanitation District Printed on 9/15/2020Page 2 of 3 powered by Legistar™ File #:2020-1245 Agenda Date:9/23/2020 Agenda Item No:3. ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: N/A TG:dm Orange County Sanitation District Printed on 9/15/2020Page 3 of 3 powered by Legistar™ ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.