HomeMy WebLinkAbout01-22-2020 Steering Committee Meeting Complete Agenda Packet
January 15, 2020
NOTICE OF MEETING
STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING – 5:00 P.M.
Wednesday, January 22, 2020
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708
The Regular Meeting of the Steering Committee of the Orange County
Sanitation District will be held at the above location, date, and time.
STEERING COMMITTEE AND BOARD MEETING DATES
February 26, 2020
March 25, 2020
April 22, 2020
May 27, 2020
June 24, 2020
July 22, 2020
August 26, 2020
September 23, 2020
October 28, 2020
November 18, 2020 *
December 16, 2020 *
January 27, 2021
* Meeting will be held on the third Wednesday of the month
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: January 22, 2020 Meeting Time: 5:00 p.m. Committee Members David Shawver, Board Chair…………………………………………… ____ John Withers, Board Vice-Chair……………………………………….. ____ Robert Collacott, Operations Committee Chair……………………… ____ Peter Kim, LaPA Committee Chair……………………………………… ____ Chad Wanke, Administration Committee Chair……………………… ____ Glenn Parker, Member-At-Large…………………………………..…… ____ Tim Shaw, Member-At-Large…………………………………………… ____
Others Brad Hogin, General Counsel………………………………………... ____
Staff
Jim Herberg, General Manager……………………………………… ____ Rob Thompson, Assistant General Manager………………………. ____ Lorenzo Tyner, Assistant General Manager………………………... ____ Celia Chandler, Director of Human Resources………..…………… ____ Kathy Millea, Director of Engineering………..……………………… ____ Lan Wiborg, Director of Environmental Services………..…….…… ____ Kelly Lore, Clerk of the Board…………...…………………………… ____ Other Staff Present
ORANGE COUNTY SANITATION DISTRICT Effective 01/15/2020 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES
ACTIVE DIRECTOR
ALTERNATE DIRECTOR
Anaheim
Lucille Kring
Denise Barnes Brea Glenn Parker Steven Vargas Buena Park Fred Smith Connor Traut Cypress Mariellen Yarc Stacy Berry Fountain Valley Steve Nagel Patrick Harper Fullerton Jesus J. Silva Jan Flory Garden Grove Steve Jones John O’Neill Huntington Beach Erik Peterson Lyn Semeta Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza La Palma Peter Kim Nitesh Patel Los Alamitos Richard Murphy Dean Grose Newport Beach Brad Avery Joy Brenner Orange Mark Murphy Kim Nichols Placentia Chad Wanke Ward Smith Santa Ana Cecilia Iglesias David Penaloza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Allan Bernstein Chuck Puckett Villa Park Robert Collacott Chad Zimmerman Sanitary/Water Districts
Costa Mesa Sanitary District
James M. Ferryman
Bob Ooten Midway City Sanitary District Andrew Nguyen Margie L. Rice Irvine Ranch Water District John Withers
Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins County Areas
Board of Supervisors Doug Chaffee Michelle Steel
Orange County Sanitation District
STEERING COMMITTEE
Regular Meeting Agenda
Wednesday, January 22, 2020 - 5:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: Meeting Rooms are wheelchair accessible. If you require any
special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board’s office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at
10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not
less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,
including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the
Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the
meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300
Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365
Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450
STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 22, 2020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM:
PUBLIC COMMENTS:
If you wish to address the Committee on any item, please complete a Speaker’s Form (located at the back of the
room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you wish
to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes.
REPORTS:
The Board Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2019-793APPROVAL OF MINUTES
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Steering Committee held December 18,
2019.
Originator:Kelly Lore
Agenda Report
12-18-2019 Steering Committee Minutes
Attachments:
NON-CONSENT:
2.2020-862REQUEST FOR FUNDING - WASTEWATER FLOW & LOADING STUDY
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Orange County Sanitation District’s on-going participation in the California
Association of Sanitation Agencies wastewater flow and loading study and the
Participating Agency Contribution Pledge of $410,676.
Originator:Lorenzo Tyner
Agenda Report
Pledge Form OCSD Phase 2B
Attachments:
Page 1 of 3
STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 22, 2020
3.2020-869GENERAL MANAGER’S FISCAL YEAR 2019-2020 WORK PLAN
MID-YEAR UPDATE
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s Fiscal Year 2019-2020 Work Plan Mid-Year
Update and Memorandum.
Originator:Jim Herberg
Agenda Report
GM’s FY 2019-20 Work Plan Mid-Year Update &
Memorandum
Attachments:
INFORMATION ITEMS:
None.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the
Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employment actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are
not available for public inspection. At such time the Board takes final action on any of these subjects, the minutes
will reflect all required disclosures of information.
CS-1 2020-865CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
RECOMMENDATION: Convene in Closed Session:
Number of Potential Cases: 1
Initiation of litigation regarding development fees and conditions at Project OCSD
Headquarters Building: City of Fountain Valley
Agenda Report
Steering Committee Memo re Anticipated Litigation
Headquaters Building 1-22-20
Attachments:
CS-2 2020-866CONFERENCE WITH REAL PROPERTY NEGOTIATORS -
GOVERNMENT CODE SECTION 54956.8
RECOMMENDATION: Convene in Closed Session:
Property: 18475 Bandilier Cir. Fountain Valley, CA - APN No.156-163-15;
Page 2 of 3
STEERING COMMITTEE Regular Meeting Agenda Wednesday, January 22, 2020
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Lorenzo Tyner; Assistant General Manager, Rob Thompson; and Director of
Engineering, Kathy Millea.
Negotiating parties: Sukut Real Properties II, LLC
Under negotiation: Price and terms of payment
Agenda Report
Steering Committee Closed Session Memo re Real Property
1-22-20
Attachments:
CONVENE IN CLOSED SESSION.
RECONVENE IN REGULAR SESSION.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Board members may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, February 26, 2020 at
5:00 p.m.
Page 3 of 3
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2019-793 Agenda Date:1/22/2020 Agenda Item No:1.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Steering Committee held December 18, 2019.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
·Minutes of the Steering Committee held December 18, 2019
Orange County Sanitation District Printed on 1/13/2020Page 1 of 1
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Orange County Sanitation District
Minutes for the
STEERING COMMITTEE
Wednesday, December 18, 2019
5:00 PM
Conference Room A
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Steering Committee of the Orange County Sanitation District was
called to order by Board Chairman David Shawver on Wednesday, December 18, 2019 at
5:01 p.m. in the Administration Building of the Orange County Sanitation District.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT:David Shawver, John Withers, Robert Collacott, Chad Wanke, Glenn
Parker and Tim Shaw
ABSENT:Peter Kim
STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Rob Thompson, Assistant
General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of
Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of
Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Mike Dorman; Brian
Engeln; Dean Fisher; Tom Grant; Tina Knapp; Laura Maravilla; Josh Martinez; Cory Mayne;
Jeff Mohr; John Preston; Wally Ritchie; and Ruth Zintzun
OTHERS PRESENT: Brad Hogin (General Counsel)
PUBLIC COMMENTS:
None.
REPORTS:
Chair Shawver stated that the Orange County Business Council will be in attendance at the
Board meeting to present OCSD with the 2019 Sustainable and Green Development Award
for the Food Waste Receiving Station Project.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2019-710
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Page 1 of 4
STEERING COMMITTEE Minutes December 18, 2019
Approve Minutes of the Regular Meeting of the Steering Committee held November 20,
2019.
AYES:David Shawver, John Withers, Robert Collacott, Chad Wanke, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Peter Kim
ABSTENTIONS:None
NON-CONSENT:
2.MEMORANDUM OF UNDERSTANDING WITH ORANGE COUNTY
EMPLOYEES RETIREMENT SYSTEM REGARDING PAYMENT OF
UNFUNDED ACTUARIAL ACCRUED LIABILITIES
2019-809
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 19-20 entitled, “A Resolution of the Board of Directors of
the Orange County Sanitation District authorizing the Execution of the Memorandum of
Understanding with the Orange County Employees Retirement System establishing the
terms to recognize and apply the Orange County Sanitation District’s satisfaction of its
Unfunded Accrued Actuarial Liability and deferred Unfunded Accrued Actuarial Liability.
AYES:David Shawver, John Withers, Robert Collacott, Chad Wanke, Glenn
Parker and Tim Shaw
NOES:None
ABSENT:Peter Kim
ABSTENTIONS:None
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54956.8 & 54956.9(d)(4):
The Committee convened in closed session at 5:05 p.m. to discuss four items. Confidential
Page 2 of 4
STEERING COMMITTEE Minutes December 18, 2019
minutes of the Closed Sessions have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official Book
of Confidential Minutes of Board and Committee Closed Session Meetings.
CS-1 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2019-799
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Initiation of litigation regarding development fees and conditions at Project OCSD
Headquarters Building: City of Fountain Valley
CS-2 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2019-834
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Claim received from Shimmick Construction pertaining to Project No. J-117B - Outfall
Low Pump Station Ocean Outfall System Rehabilitation
CS-3 CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED
LITIGATION - GOVERNMENT CODE SECTION 54956.9(d)(4)
2019-841
CONVENED IN CLOSED SESSION:
Number of Potential Cases: 1
Claim received from Terra Insurance Company pertaining to insurance requirements
for Orange County Sanitation District Project No. PS17-03 - Active Fault Location Study
at Plant No. 2
CS-4 CONFERENCE WITH REAL PROPERTY NEGOTIATORS -
GOVERNMENT CODE SECTION 54956.8
2019-839
CONVENED IN CLOSED SESSION:
Property: 18475 Bandilier Cir. Fountain Valley, CA - APN No.156-163-15;
Agency negotiators: General Manager, Jim Herberg; Assistant General Manager,
Lorenzo Tyner; Assistant General Manager, Rob Thompson; and Director of
Engineering, Kathy Millea.
Negotiating parties: Sukut Real Properties II, LLC
Under negotiation: Price and terms of payment
Page 3 of 4
STEERING COMMITTEE Minutes December 18, 2019
RECONVENE IN REGULAR SESSION.
The Committee reconvened in regular session at 5:52p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hogin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Shawver declared the meeting adjourned at 5:53 p.m. to the next Steering Committee
meeting to be held on Wednesday, January 22, 2020 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 4 of 4
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-862 Agenda Date:1/22/2020 Agenda Item No:2.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
REQUEST FOR FUNDING - WASTEWATER FLOW & LOADING STUDY
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Orange County Sanitation District’s on-going participation in the California Association of
Sanitation Agencies wastewater flow and loading study and the Participating Agency Contribution
Pledge of $410,676.
BACKGROUND
The Orange County Sanitation District’s (Sanitation District)goal has always been to fairly and
equitably allocate the cost of wastewater management to all its customers in a cost-effective manner.
Agencies throughout the state,including the Sanitation District,use engineering estimates of average
loadings (wastewater flowrates and strength data according to use category)to proportionately
allocate wastewater management costs and minimize administrative expenses.Water suppliers
have established more aggressive water conservation measures in response to drought conditions
and,therefore,it is prudent to review the wastewater loadings at this time and update them,if
necessary,to ensure that they accurately reflect current wastewater characteristics.The California
Association of Sanitation Agencies (CASA)has coordinated a statewide wastewater flow and loading
study that is funded by participating sanitation agencies across the state.The cost of the study is
shared amongst participating agencies in proportion to discharge volume.The Sanitation District
contributed $510,399 toward the cost of the initial RFP,Phase 1,and Phase 2A of the study.In
return,the Sanitation District is participating in structuring the study and will have access to the
results of the study.
CASA is now preparing for Phase 2B of the study.The estimated total cost of Phase 2B is
$2,840,000,with the Sanitation District’s contribution being $410,676.Phase 2B consists of the
expanded non-residential sampling study and a return to sewer/water consumption data analysis.
These are included in the original contract as tasks requiring funding by each of the participating
agencies.Due to additional agencies joining in the study,the Sanitation District’s costs are lower
than originally anticipated.
Phase 2B is expected to be completed in fiscal year 2020-21,along with the data analysis and
handbook with results of the study.
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File #:2020-862 Agenda Date:1/22/2020 Agenda Item No:2.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
PROBLEM
Water suppliers have established more aggressive water conservation measures in response to
drought conditions;therefore,it is prudent to review the wastewater loadings at this time and update
them, if necessary, to ensure that they accurately reflect current wastewater characteristics.
PROPOSED SOLUTION
CASA has coordinated a statewide wastewater flow and loading study to be funded by participating
sanitation agencies across the state.
TIMING CONCERNS
In order to move forward with Phase 2B of the wastewater flow and loading study,CASA needs the
commitment and payment from the Sanitation District no later than February 15, 2020.
RAMIFICATIONS OF NOT TAKING ACTION
Without the commitment of the Sanitation District,the sampling pilot study will not be able to move
forward and maintain the timeline that is needed to collect accurate flow and loading information.
PRIOR COMMITTEE/BOARD ACTIONS
May 2018 -Board approved a contribution of $360,149 toward the cost of Phase 2A of the flow and
loading study ($360,149 was the actual amount spent).
June 2017 -Board approved a contribution of $83,600 toward the cost of Phase 1B of the flow and
loading study ($67,750 was the actual amount spent).
November 2016 -Board approved a contribution of $82,500 toward the cost of the first phase of the
flow and loading study.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
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File #:2020-862 Agenda Date:1/22/2020 Agenda Item No:2.
FINANCIAL CONSIDERATIONS
This contribution pledge of $410,676 has not been budgeted entirely.$350,000 was budgeted for
2019-20.$200,000 was budgeted for 2018-19 and was not spent.Budgeted funds are available
from other budgeted line items with expected savings and,upon Board approval,these funds will be
transferred to cover this item.In total,actual operating costs for FY 2019-20 will not exceed the
annual operating budget.
ATTACHMENT
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
·Participating Agency Contribution Pledge Form - CASA Flow and Loading Study
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California Association of Sanitation Agencies
Flow and Loading Study Project
Phase 2B
Participating Agency Contribution Pledge Form
Please Respond by February 15, 2020
Agency:
Contact Name:
Telephone &
Email:
Orange County Sanitation District
My agency is committed to contributing the following amount to the Flow and Loading
Study project being managed by CASA. I understand that CASA will be sending an
invoice (or series of invoices) for the following total contribution amount in the future:
$ 410,676.00
The relative agency contribution levels have been determined per the funding share
agreement that was previously distributed to all counsel.
Please return Contribution Commitment Form to:
Adam D. Link, CASA Executive Director
1225 8th Street, Suite 595
Sacramento, CA 95814
Telephone: (916) 446-0388
E- Ma il: alink@casaweb.org
Signature:
_______________________________________________________________________
Date:
_______________________________________________________________________
Thank You!
You do not need to send a check at this time.
You will receive an invoice based upon your pledge.
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-869 Agenda Date:1/22/2020 Agenda Item No:3.
FROM:James D. Herberg, General Manager
Originator: James D. Herberg, General Manager
SUBJECT:
GENERAL MANAGER’S FISCAL YEAR 2019-2020 WORK PLAN MID-YEAR UPDATE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the General Manager’s Fiscal Year 2019-2020 Work Plan Mid-Year Update and
Memorandum.
BACKGROUND
Each year,the General Manager prepares a work plan of activities to be accomplished during the
fiscal year.Attached is the mid-year update for the General Manager’s Fiscal Year 2019-2020 work
plan.
RELEVANT STANDARDS
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Plan for and execute succession, minimizing vacant position times
·Cultivate a highly qualified, well-trained, and diverse workforce
·Maintain and adhere to appropriate internal planning documents:Biosolids,Odor,and Energy
Master Plans
·Use all practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS
September 2019 -Presentation of the General Manager’s Fiscal Year 2019-2020 Work Plan to the
Steering Committee and Board of Directors for approval.
August 2019 - Draft work plan reviewed by the Steering Committee and Board of Directors.
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File #:2020-869 Agenda Date:1/22/2020 Agenda Item No:3.
ADDITIONAL INFORMATION
The General Manager’s Work Plan includes goals for the fiscal year.At mid-year,seven items have
reached completion and all remaining items are on track to be completed by,or prior to,the end of
the fiscal year and the deadline of the overall work plan.
FINANCIAL CONSIDERATIONS
All items included in the General Manager’s Work Plan are budgeted in the FY 2019-2020 Budget.
ATTACHMENT
The following attachment(s)is included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
·General Manager’s FY 2019-2020 Work Plan Mid-Year Update and Memorandum
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January 22, 2020
TO: Chairman and Members of the Board of Directors
FROM: James D. Herberg, General Manager
SUBJECT: General Manager’s Fiscal Year 2019-2020 Work Plan Mid-Year Update
I am pleased to present the mid-year update for my Fiscal Year 2019-20 Work Plan. The Work Plan
has 20 individual goals organized under the five focus areas of safety and security, succession
planning, resource recovery, reliability, and operational optimization. This Work Plan was first
reviewed with the Steering Committee and Board of Directors on August 28, 2019 and finalized and
approved by the Board of Directors on September 25, 2019.
1. Safety and Security
Emergency Preparedness – Develop and conduct an external emergency response and
recovery drill by June 30, 2020 that tests the Integrated Emergency Response Plan
(IERP).
UPDATE: The Great Shakeout Exercise was conducted on October 17, 2019 to test the
IERP. The exercise included Care Ambulance as external evaluators to provide feedback
on any areas of opportunity for improvement, which will be folded into our current plan.
Safety Engineering Solutions – Complete six of the remaining eight Safety
Improvement Construction Projects by June 30, 2020.
UPDATE: Five of the eight Safety Improvement Construction Projects were completed
by December 31, 2019. Two of the remaining three are on schedule to be completed by
June 30, 2020.
Voluntary Protection Plan (VPP) Certification – Apply for the VPP certification for Plant
No. 1 by June 30, 2020.
UPDATE: Staff continues to prepare for OCSD’s forthcoming VPP application by
addressing findings from the 2018 VPP Gap Analysis and meeting with our VPP mentor
site, Eastern Municipal Water District, in October 2019. Additionally, staff attended a
Cal/OSHA VPP Workshop in December 2019 to obtain updates on the application
process. Application will be submitted prior to June 30, 2020.
Physical Security Plan – Complete the development and implementation of a Physical
Security Plan by June 30, 2020.
UPDATE: Staff is developing a scope of work for the Physical Security Plan. The scope
of work is scheduled to be completed by December 31, 2019, with implementation to be
completed by June 30, 2020.
2
Cyber Security Plan – Complete the development and implementation of a Cyber
Security Plan by June 30, 2020.
UPDATE: Development of the Cyber Security Plan is underway with a preliminary draft
targeted for the end of January 2020.
2. Succession Planning
Leadership Development – Provide at least two specialized trainings tailored to the
Supervisory Level and one for the EMT/ Managers by June 30, 2020.
UPDATE: Staff developed and conducted a Return to Work Training for all management
staff in September 2019. Currently, staff is developing a "Back to Basics" training
targeted for various levels of management to provide the tools and resources needed to
navigate the core functions of OCSD. The training should be completed and ready for
implementation by June 30, 2020.
3. Resource Recovery
Groundwater Replenishment System (GWRS) Final Expansion – Meet the following
milestones to support the final expansion of GWRS:
o Advertise for Construction of Project P2-122, Headworks Modifications at Plant
No. 2 for GWRS Expansion by January 31, 2020.
UPDATE: The Headworks Modification at Plant No. 2 Project advertised for
Construction on October 10, 2019, two weeks ahead of its original schedule.
o Issue Construction Contract Notice to Proceed for Project P2-122, Headworks
Modifications at Plant No. 2 for GWRS Expansion by June 30, 2020.
UPDATE: A recommendation to award a construction contract for the Headworks
Modification at Plant No.2 project is scheduled for the January 2020 Board of
Directors Meeting.
Emerging Contaminants – Work with industry, academic, and agency partners to
develop science-based regulations and an adaptive plan by June 30, 2020 to address the
potential impact of PFAS to OCSD.
UPDATE: PFAS regulations for water, wastewater, solids waste, and biosolids are under
early development at the federal and state levels. In the interim, OCSD is collaborating
with multiple partners to develop analytical methods for non-potable water samples and
pragmatic source control strategies in preparation for anticipated Santa Ana Water
Regional Control Board's Phase 3 Investigative Order for PFAS.
Food Waste Digestion Pricing Policy – Present a draft policy and pricing plan to the
Board of Directors by June 30, 2020.
UPDATE: Staff have gathered data from California sister agencies with food waste
digestion pricing experience and consulted with General Counsel on business model
options such as cost-recovery and revenue-generating. A draft policy is on track to be
presented to the Board of Directors.
4. Reliability
Asset Management Plan – Develop an Asset Management Plan by December 31, 2019
that includes an inventory of critical assets for each process area and the collection
system; an evaluation of their condition and performance; and an implementation plan to
maintain, rehabilitate, and replace these assets to meet the required levels of service at
the lowest life cycle cost and at an acceptable level of risk.
3
UPDATE: A draft Asset Management Plan was developed and reviewed in September
2019. The Plan was finalized in December 2019 and will be presented at the March 2020
Operations and Administration Committee Meetings as an informational item.
Central Generation Engines – Implement an in-house heavy mechanical maintenance
team and award a contract by December 31, 2019 to overhaul two Central Generation
Engines.
UPDATES: A Heavy Mechanical Maintenance team was implemented in October 2019
and a contract to overhaul two Central Generation Engines was awarded in November
2019.
Pump Station Bypass Exercises – Bypass pump two Pump Stations to prove
emergency readiness and use the exercise to do critical valve and electrical maintenance
at those Pump Stations by June 30, 2020.
UPDATES: MacArthur Pump Station was bypassed on August 3, 2019 to replace a failed
force main valve. Contract services were utilized to perform the bypass operation due to
the long run of temporary pipe installation. The second pump station will be bypassed
prior to June 30, 2020.
5. Operational Optimization
OCSD Headquarters Building – Advertise for Construction for Headquarters Complex
Site Preparation, Contract No. P1-128C by February 29, 2020. Obtain City of Fountain
Valley approvals for the Headquarters Building by June 30, 2020.
UPDATE: The advertisement for Construction for Project P1-128C is scheduled for
February 2020. The plans and specifications for the new Headquarters will be finalized
and ready for submission to the City of Fountain Valley in March 2020. This effort is on
schedule.
Document Management – Complete Records Management and Trusted System Needs
Assessment by November 30, 2019.
UPDATE: The records management survey, document inventory, workflow workshops,
taxonomy sessions, and staffing evaluation are all completed. The schedule has been
pushed back with a current anticipated finish date of January 22, 2020 as a result of
staffing changes. Findings & Recommendations draft submitted in November; current
system evaluation and future recommendations draft submitted in December; and
assessment of OCSD’s Records Management program draft due in January 2020.
Communications Audit – Complete the audit and provide a report to the Legislative and
Public Affairs Committee by March 30, 2020.
UPDATE: The Communications Audit is complete, and a report will be submitted to the
Legislative and Public Affairs Committee by March 30, 2020.
Capital Project Delivery – Complete a formal design review framework by June 30,
2020. Complete a framework for regular updates of engineering policies and procedures,
design guidelines, and engineering standards by June 30, 2020.
UPDATE: The Engineering Department conducted a retreat with the department
Managers and Supervisors in October 2019 to prepare for a design review framework
and a departmental strategy for an updated standard for documentation maintenance.
Management staff have developed a draft design review framework and standard for
4
maintaining policies and procedures, design guidelines, and engineering standards.
Formal implementation plans will be finalized by June 30, 2020.
Solids Handling Optimization – Complete commissioning and optimize performance of
new solids handling facilities at each plant by December 31, 2019.
UPDATE: The new solids handling facilities at both facilities were commissioned and
optimized in October 2019.
Strategic Plan – Complete new Strategic Plan for adoption by the Board of Directors by
November 30, 2019.
UPDATE: The Strategic Plan was finalized and adopted by the Board of Directors on
November 20, 2019.
Two Year Budget – Complete new two-year budget for adoption by the Board of
Directors on June 24, 2020.
UPDATE: The two-year budget process is set to begin in January 2020 and be submitted
to the Board of Directors for adoption in June 2020.
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-865 Agenda Date:1/22/2020 Agenda Item No:CS-1
FROM:James D. Herberg, General Manager
SUBJECT:
CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION - GOVERNMENT CODE
SECTION 54956.9(D)(4)
RECOMMENDATION: Convene in Closed Session:
Number of Potential Cases: 1
Initiation of litigation regarding development fees and conditions at Project OCSD Headquarters
Building: City of Fountain Valley
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 1/13/2020Page 1 of 1
powered by Legistar™
1114541.2
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 14, 2020
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 22, 2020 for the
purpose of conferring with its legal counsel regarding potential litigation. Based on existing
facts and circumstances, the Committee is deciding whether to initiate litigation against another
party. The closed session will be held pursuant to the authority of California Government Code
Section 54956.9(d)(4). The facts and circumstances are as follows: a dispute has arisen between
the City of Fountain Valley and the District regarding fees and conditions that the City seeks to
impose on the District’s construction of a new headquarters building. In the view of the District,
these fees and conditions are unlawful.
Respectfully submitted,
By_________________________________
Bradley R. Hogin, General Counsel
Orange County Sanitation District
STEERING COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-866 Agenda Date:1/22/2020 Agenda Item No:CS-2
FROM:James D. Herberg, General Manager
SUBJECT:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GOVERNMENT CODE SECTION
54956.8
RECOMMENDATION: Convene in Closed Session:
Property: 18475 Bandilier Cir. Fountain Valley, CA - APN No.156-163-15;
Agency negotiators:General Manager,Jim Herberg;Assistant General Manager,Lorenzo Tyner;
Assistant General Manager, Rob Thompson; and Director of Engineering, Kathy Millea.
Negotiating parties: Sukut Real Properties II, LLC
Under negotiation: Price and terms of payment
BACKGROUND
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board,the Chairperson may convene the Board in closed session to consider matters of pending real
estate negotiations, pending or potential litigation, or personnel matters.
Reports relating to (a)purchase and sale of real property;(b)matters of pending or potential
litigation;(c)employment actions or negotiations with employee representatives;or which are exempt
from public disclosure under the California Public Records Act,may be reviewed by the Board during
a permitted closed session and are not available for public inspection.At such time the Board takes
final action on any of these subjects, the minutes will reflect all required disclosures of information.
RELEVANT STANDARDS
·Government Code Sections 54956.8, 54956.9, 54957, or 54957.6, as noted
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
·Memorandum from General Counsel
Orange County Sanitation District Printed on 1/13/2020Page 1 of 1
powered by Legistar™
1411299.1
555 AN T O N B O U L E V A R D, SU I T E 12 0 0
C O S T A ME S A , CA 9 2 6 26-7 6 70
(714) 558-7000
MEMORANDUM
TO: Hon. Chair and Members of the Orange County Sanitation District Steering
Committee
FROM: Bradley R. Hogin, Esq.
General Counsel
DATE: January 14, 2020
RE: Closed Session Items
The Steering Committee desires to hold a closed session on January 22, 2019 for the
purpose of conferring with its negotiators regarding the purchase of real property. The property
is 18475 Bandilier Cir. Fountain Valley, APN No. 156-163-15. The District’s negotiators are Jim
Herberg, Lorenzo Tyner, Rob Thompson and Kathy Millea. The adverse negotiators will be
representatives of Sukut Real Properties, LLC. Said closed session will be held pursuant to
authority of California Government Code Section 54956.8.
Respectfully submitted,
By: _________________________
Bradley R. Hogin, General Counsel
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LAFCO Local Agency Formation
Commission RWQCB Regional Water Quality
Control Board
APWA American Public Works
Association LOS Level Of Service SARFPA Santa Ana River Flood
Protection Agency
AQMD Air Quality Management
District MGD Million Gallons Per Day SARI Santa Ana River
Interceptor
ASCE American Society of Civil
Engineers MOU Memorandum of
Understanding SARWQCB Santa Ana Regional Water
Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean
Water Agencies SAWPA Santa Ana Watershed
Project Authority
CARB California Air Resources
Board NEPA National Environmental
Policy Act SCADA Supervisory Control And
Data Acquisition
CASA California Association of
Sanitation Agencies NGOs Non-Governmental
Organizations SCAP
Southern California
Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge
Elimination System SCAQMD South Coast Air Quality
Management District
CEQA California Environmental
Quality Act NWRI National Water Research
Institute SOCWA South Orange County
Wastewater Authority
CIP Capital Improvement
Program O & M Operations & Maintenance SRF Clean Water State
Revolving Fund
CRWQCB California Regional Water
Quality Control Board OCCOG Orange County Council of
Governments SSMP Sewer System
Management Plan
CWA Clean Water Act OCHCA Orange County Health Care
Agency SSO Sanitary Sewer Overflow
CWEA California Water Environment
Association OCSD Orange County Sanitation
District SWRCB State Water Resources
Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection
Agency OSHA Occupational Safety and
Health Administration TSS Total Suspended Solids
FOG Fats, Oils, and Grease PCSA
Professional
Consultant/Construction
Services Agreement
WDR Waste Discharge
Requirements
gpd gallons per day PDSA Professional Design Services
Agreement WEF Water Environment
Federation
GWRS Groundwater Replenishment
System POTW Publicly Owned Treatment
Works WERF Water Environment &
Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
IERP Integrated Emergency
Response Plan PSA Professional Services
Agreement WIIN
Water Infrastructure
Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high
rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also
known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by
microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.
This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes
treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found
elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary
wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of
a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater
contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air
sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and
ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern
California’s current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the National Association of Clean Water Agencies and Water
Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing
and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance
and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that
lead to public acceptance.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-
reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined
sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and
other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime
on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and
oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. The Orange County Sanitation District’s service
area is in the Santa Ana River Watershed.