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HomeMy WebLinkAbout07-06-2022 Operations Committee MinutesOrange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, July 6, 2022 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee of the Orange County Sanitation District was called to order by Committee Chair Brooke Jones on Wednesday, July 6, 2022 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via Internet accessibility in accordance with new provisions in California Government Code Section 54953 and Resolution No. OC SAN 22-19, due to the continued State of Emergency Order. Chair Jones announced the teleconference meeting guidelines and Committee Vice-Chair Marshall Goodman led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman ABSENT:Art Perry (Alternate) STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Jackie Castro; Tanya Chong; Raul Cuellar; Michael Dorman; Mark Kawamoto; Tina Knapp; Laura Maravilla; Tom Meregillano; Rob Michaels; Adam Nazaroff; Victoria Pilko; Wally Ritchie; Kevin Schuler; Shahrzad Namini; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically. PUBLIC COMMENTS: None. REPORTS: Chair Jones and General Manager Jim Herberg did not provide reports. Page 1 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 Alternate Director Art Perry appeared to be having audio issues. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2022-2404 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Operations Committee held June 1, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None 2.REBUILD SHOP FUME EXTRACTOR INSTALLATION AT PLANT NO. 1, PROJECT NO. FE19-12 2021-1659 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Rebuild Shop Fume Extractor Installation at Plant No. 1, Project No. FE19-12; B. Award a Construction Contract to RAN Enterprises, Inc. for Rebuild Shop Fume Extractor Installation at Plant No. 1, Project No. FE19-12, for an amount not to exceed $217,000; and C. Approve a contingency of $21,700 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None Page 2 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 3.FAIRVIEW TRUNK SEWER REHABILITATION, PROJECT NO. 6-20 2022-2142 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Dudek to provide engineering services for Fairview Trunk Rehabilitation, Project No. 6-20, for an amount not to exceed $1,200,000; and B. Approve a contingency of $120,000 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None 4.SUPPORT BUILDINGS SEISMIC IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-137 2022-2259 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with Simpson Gumpertz & Heger Inc. to provide engineering services for Support Buildings Seismic Improvements at Plant No. 1, Project No. P1-137, for an amount not to exceed $1,900,000; and B. Approve a contingency of $190,000 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None 5.PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION) FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE TREATMENT PLANTS 2022-2399 Originator: Riaz Moinuddin Page 3 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a Purchase Order Contract to Olin Corporation for the purchase of bulk Sodium Hypochlorite (Bleach Solution), for the period of September 1, 2022 through November 30, 2022, for a unit price of $1.769/gallon, delivered, plus applicable sales and excise tax, for a total estimated amount of $330,000. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None NON-CONSENT: 6.ACTIVATED SLUDGE CLARIFIER REPAIRS AT PLANT NO. 2, PROJECT NO. FR2-0018R 2022-2263 Originator: Kathy Millea Engineering Manager Eros Yong provided a brief PowerPoint presentation regarding the Activated Sludge Clarifier Repairs Project at Plant No. 2 which included an overview of the project location and mechanisms, the bid results, and recommendation. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Clarifier Repairs at Plant No. 2, Project No. FR2-0018R; B. Award a Construction Contract to Garney Pacific, Inc. for Activated Sludge Clarifier Repairs at Plant No. 2, Project No. FR2-0018R for an amount of $5,091,686; and C. Approve a contingency of $509,169 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None Page 4 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 7.BIOSOLIDS MANAGEMENT CONTRACT AWARD RECOMMENDATION - TULE RANCH 2022-2402 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg provided an update and displayed a map of the area regarding the biosolids management contract award recommendation for Tule Ranch. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Award a contract to Tule Ranch to manage the Orange County Sanitation District’s biosolids from Reclamation Plant No. 1 and Treatment Plant No. 2 for land application and/or landfill disposal (Specification No. S-2022-1296BD), for the period commencing on November 1, 2022 through October 31, 2027, at the unit price of $64.00 per ton for land application, plus a monthly fuel surcharge, and annual CPI (consumer price index) adjustment for a total annual amount not to exceed $8,520,687; B. Approve five one-year renewal options for a total annual amount not to exceed $8,520,687; C. Approve an annual 10% contingency of $852,069; and D. Approve the addition of this new contract to the Biosolids Account Pool effective November 1, 2022. AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None 8.ENGINE AND GENERATOR OVERHAULS AT PLANT NO. 1 AND 2, PROJECT NO. J-135B 2022-2264 Originator: Kathy Millea Assistant General Manager Rob Thompson provided a PowerPoint presentation regarding the engine and generator overhaul project at Plant Nos. 1 and 2 which included an overview of the Central Generation facilities, the failure of the previous overhaul, as well as the failures regarding machining/lubrication; and an overview of the Engine 1 rebuild at Plant No. 1. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 5 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 A. Award a Sole Source Service Contract to Cooper Machinery Services LLC for Engine and Generator Overhauls at Plant No. 1 and 2, Project No. J-135B, for a total amount not to exceed $29,361,029; and B. Approve a contingency of $2,936,103 (10%). AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald Wagner, Chad Wanke and Chad Zimmerman NOES:None ABSENT:Art Perry (Alternate) ABSTENTIONS:None INFORMATION ITEMS: 9.ENVIRONMENTAL SERVICES: RESOURCE PROTECTION - PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE 2022-2192 Originator: Lan Wiborg Environmental Protection Manager Mark Kawamoto provided a PowerPoint presentation regarding the Resource Protection Division which included an overview of the Environmental Services department, the pretreatment program area, reuse initiatives, efforts for limiting pollutants, the regulatory authorities, permitting, reporting, monitoring and inspections, the investigation and enforcement process, key external collaborators, the 2021 NPDES permit requirements, the data management and reporting system revamp, and talent recruitment and retention efforts. ITEM RECEIVED AS AN: Information Item. 10.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO. P1-128A - QUARTERLY UPDATE 2022-2250 Originator: Kathy Millea Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the Headquarters Complex at Plant No. 1 project which included an overview of the site plan, the building layout, the structural steel and foundation, 3-D modeling, project updates, upcoming activities, and the live camera feed. ITEM RECEIVED AS AN: Information Item. Page 6 of 7 OPERATIONS COMMITTEE Minutes July 6, 2022 DEPARTMENT HEAD REPORTS: Mr. Thompson provided a COVID-19 update and reported that over the past month, there were a total of 38 positive cases and a Cal/OSHA reportable COVID-19 outbreak with five positive cases within a 14-day period in the same work area. Mr. Thompson reported on a recent barring failure of the trickling filters at Plant No. 2, stating that the filters are operating after repairs and that a request for the purchase of a second mechanism will be requested at the forthcoming Steering Committee. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 6:03 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, September 7, 2022 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 7 of 7