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HomeMy WebLinkAbout09-09-2020 Administration Committee Meeting Complete Agenda PacketORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings. The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. The Administration Committee meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Administration Committee’s consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on Tuesday, September 8, 2020. You may also submit comments and questions for the Committee’s consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Administration Committee and may be read into the record or compiled as part of the record. Thank you. September 2, 2020 NOTICE OF MEETING ADMINISTRATION COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, September 9, 2020 – 5:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Due to the spread of COVID-19, the Orange County Sanitation District will be holding all upcoming Board and Committee meetings by teleconferencing and Internet accessibility. This meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx A regular meeting of the Administration Committee of the Orange County Sanitation District will be held in the manner indicated herein on Wednesday, September 9, 2020 at 5:00 p.m. ADMINISTRATION COMMITTEE MEETING DATE BOARD MEETING DATE 09/09/20 09/23/20 10/14/20 10/28/20 11/10/20 * 11/18/20 ** 12/09/20 12/16/20 ** JANUARY DARK 01/27/21 02/10/21 02/24/21 03/10/21 03/24/21 04/14/21 04/28/21 05/12/21 05/26/21 06/09/21 06/23/21 07/14/21 07/28/21 AUGUST DARK 08/25/21 * Meeting will be held on the second Tuesday of the month ** Meeting will be held on the third Wednesday of the month ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services and Human Resources Meeting Date: September 9, 2020 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Chad Wanke, Chair Richard Murphy, Vice-Chair Jim Ferryman Peter Kim Mark Murphy Steve Nagel Andrew Nguyen Glenn Parker Erik Peterson Tim Shaw Christina Shea David Shawver (Board Chair) John Withers (Board Vice-Chair) OTHERS Brad Hogin, General Counsel STAFF Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board ORANGE COUNTY SANITATION DISTRICT Effective 06/16/2020 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Lucille Kring Denise Barnes Brea Glenn Parker Cecilia Hupp Buena Park Fred Smith Connor Traut Cypress Mariellen Yarc Stacy Berry Fountain Valley Steve Nagel Patrick Harper Fullerton Jesus J. Silva Jan Flory Garden Grove Steve Jones John O’Neill Huntington Beach Erik Peterson Lyn Semeta Irvine Christina Shea Anthony Kuo La Habra Tim Shaw Rose Espinoza La Palma Peter Kim Nitesh Patel Los Alamitos Richard Murphy Dean Grose Newport Beach Brad Avery Joy Brenner Orange Mark Murphy Kim Nichols Placentia Chad Wanke Ward Smith Santa Ana Nelida Mendoza David Penaloza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Allan Bernstein Chuck Puckett Villa Park Robert Collacott Chad Zimmerman Sanitary/Water Districts Costa Mesa Sanitary District James M. Ferryman Bob Ooten Midway City Sanitary District Andrew Nguyen Margie L. Rice Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Phil Hawkins County Areas Board of Supervisors Doug Chaffee Donald P. Wagner Orange County Sanitation District ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 9, 2020 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365 Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 9, 2020 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. The Administration Committee meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Committee’s consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on Tuesday, September 8, 2020. You may also submit comments and questions for the Committee’s consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Committee and may be read into the record or compiled as part of the record. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.2020-1213APPROVAL OF MINUTES RECOMMENDATION: Approve Minutes of the Regular Meeting of the Administration Committee held July 8, 2020. Originator:Kelly Lore Agenda Report 07-08-2020 Administration Committee Minutes Attachments: Page 1 of 4 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 9, 2020 2.2020-1076RECORDS MANAGEMENT PROGRAM UPDATE RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 20-XX entitled: “A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Records Management Program Procedures and Records Retention Schedule, Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OCSD 18-22”. Originator:Kelly Lore Agenda Report Resolution No. OCSD 20-XX Draft Records Management Procedure Manual 2020 Draft RRS 2020-09-02 Attachments: 3.2020-1160HYPER CONVERGED INFRASTRUCTURE IMPLEMENTATION - PHASE 1 RECOMMENDATION: A. Award a Professional Services Agreement to ePlus Technology inc. for the procurement of software, hardware, and services to implement and configure the Hyper Converged Infrastructure, Specification No. CS-2020-1141BD, for a total amount not to exceed $177,950; and B. Approve a contingency in the amount of $17,795 (10%). Originator:Lorenzo Tyner Agenda Report CS-2020-1141BD Final PSA Attachments: 4.2020-1207INCIDENT RESPONSE PROGRAM RECOMMENDATION: A. Award a Professional Services Agreement to Tevora Business Solutions to provide Cyber Incident Response Consulting Services, Specification No. CS-2020-1160, for a total amount not to exceed $112,700; and B. Approve a contingency in the amount of $16,905 (15%). Originator:Lorenzo Tyner Agenda Report CS-2020-1160 Final PSA Attachments: Page 2 of 4 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 9, 2020 5.2020-1204GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST RECOMMENDATION: Recommend to the Board of Directors to: A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of April 1, 2020 to June 30, 2020; and B. Approve the following additions to the pre-approved OEM Sole Source List for the period of April 1, 2020 to June 30, 2020: ·ALHAMBRA FOUNDRY - Manhole Frames and Covers ·GARDNER DENVER / HOFFMAN - Blower Equipment, Parts and Service ·GEA WESTFALIA - Centrifuge Parts and Service (Replaces OEM Manufacturer WESTFALIA - Name Change) ·NUTTAL GEAR - Gear Drive Assembly and Related Parts/Equipment ·SCRIPPS INSTITUTION OF OCEANOGRAPHY (SIO) - Ocean Monitoring Program ·SPX Flow / LIGHTNIN - Gear Box Repair Parts, Equipment and Service ·VAC-CON - Sewer Combo Cleaning Truck Rental Originator:Lorenzo Tyner Agenda ReportAttachments: 6.2020-1228REIMBURSEMENTS TO BOARD MEMBERS AND STAFF RECOMMENDATION: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2019 through June 30, 2020. Originator:Lorenzo Tyner Agenda Report 19-20 Employee Reimbursement Report - Final Attachments: 7.2020-975TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2020 RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District Fourth Quarter Treasurer’s Report for the period ended June 30, 2020. Originator:Lorenzo Tyner Page 3 of 4 ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, September 9, 2020 Agenda Report Quarterly Treasurer's Report for the Period Ended June 30, 2020 Attachments: NON-CONSENT: 8.2020-1136PENSION COST STRATEGIES RECOMMENDATION: Recommend to the Board of Directors to: Direct staff to advertise a Request for Proposals (RFP) to select a multiple-employer Internal Revenue Service Code Section 115 Trust Pension Account. Originator:Lorenzo Tyner Agenda Report PowerPoint Presentation - Pension Funding Attachments: INFORMATION ITEMS: 9.2020-1229COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE RECOMMENDATION: Information Item. Originator:Lan Wiborg Agenda ReportAttachments: DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: The next Administration Committee meeting is scheduled for Wednesday, October 14, 2020 at 5:00 p.m. Page 4 of 4 Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1213 Agenda Date:9/9/2020 Agenda Item No:1. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Administration Committee held July 8, 2020. BACKGROUND In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OCSD 19-19 ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Minutes of the Administration Committee meeting held July 8, 2020 Orange County Sanitation District Printed on 9/1/2020Page 1 of 1 powered by Legistar™ Orange County Sanitation District Minutes for the ADMINISTRATION COMMITTEE Wednesday, July 8, 2020 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Administration Committee was called to order by Committee Chair Chad Wanke on Wednesday, July 8, 2020 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Chair Wanke stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Director Ferryman led the Flag Salute. The Clerk of the Board announced the teleconference meeting guidelines and stated that votes will be taken by roll call. ROLL CALL & DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw, Christina Shea, David Shawver and John Withers ABSENT:Glenn Parker STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Tyler Ramirez were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Janine Aguilar; Stephanie Barron; Jennifer Cabral; Brian Engeln; Tina Knapp; Laura Maravilla; Wally Ritchie; and Eros Yong were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: Chair Wanke did not provide a report. General Manager Jim Herberg announced that the first OCSD Virtual Plant Tours will be held on July 16 at 10:00 a.m. and on July 21 at 3:00 p.m. and asked that Directors contact the Clerk of the Board if interested in participating. Page 1 of 5 ADMINISTRATION COMMITTEE Minutes July 8, 2020 Assistant General Manager Lorenzo Tyner stated that staff is investigating a 115 Pension Trust account and will bring back additional information and/or a recommendation to the Committee in September. CONSENT CALENDAR: 1.APPROVAL OF MINUTES 2020-1075 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Administration Committee held June 10, 2020. AYES:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw, Christina Shea, David Shawver and John Withers NOES:None ABSENT:Glenn Parker ABSTENTIONS:None 2.PROPERTY MANAGEMENT SERVICES FOR 18350 MT. LANGLEY STREET AND 18368-18375-18381-18384 BANDILIER CIRCLE, FOUNTAIN VALLEY 2020-1148 Originator: Lorenzo Tyner MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve Amendment No. 4 of the sole source agreement with The Muller Company for Property Management Services for 18350 Mt. Langley Street and 18368- 18375- 18381- 18384 Bandilier Circle in Fountain Valley for the period of September 1, 2020 through June 30, 2021 for a management fee of $3,200 per month plus other incurred expenses, including an additional renewal period of six months. AYES:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw, Christina Shea, David Shawver and John Withers NOES:None ABSENT:Glenn Parker ABSTENTIONS:None Page 2 of 5 ADMINISTRATION COMMITTEE Minutes July 8, 2020 NON-CONSENT: 3.GENERAL MANAGER AUTHORITY TO TERMINATE LEASE AGREEMENTS AT 18350 MT. LANGLEY STREET AND 18368 BANDILIER CIRCLE, FOUNTAIN VALLEY 2020-1149 Originator: Lorenzo Tyner Mr. Tyner provided a brief introduction to the item and responded to questions from the Committee. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to terminate lease agreements at his discretion for the following tenants at 18350 Mt. Langley Street and 18368 Bandilier Circle in Fountain Valley, for the period of July 1, 2020 through June 30, 2021: Lessee Property Suites Expiration Kroll/On Track 18350 Mt. Langley Street 110 06/30/2021 Western Youth Services 18350 Mt. Langley Street 200, 206, 215, 220 05/30/2021 Atlantic-Pacific Processing 18350 Mt. Langley Street 205, 210 11/30/2021 United Family 18350 Mt. Langley Street 209 03/04/2021 De La Rosa Maintenance 18368 Bandilier Circle 01/31/2023 Contractors AYES:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw, Christina Shea, David Shawver and John Withers NOES:None ABSENT:Glenn Parker ABSTENTIONS:None 4.2021 BENEFITS INSURANCE RENEWAL 2020-1130 Originator: Celia Chandler Director of Human Resources Celia Chandler provided an overview of the proposed benefits insurance renewals. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 5 ADMINISTRATION COMMITTEE Minutes July 8, 2020 Approve the Orange County Sanitation District 2021 Benefits Insurance Renewal for the amount of $12,953,965 for active employees and $958,858 for retiree-paid health premiums, for an overall not-to-exceed amount of $13,912,823, as specified below: A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP]) - Not to Exceed $12,184,838; B. Prudential (basic life, short- and long-term disability) - Not to Exceed $718,480; C. The Standard (EMT & Manager disability) - Not to Exceed $30,000; D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $20,647; E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) - Not to Exceed $958,858; and F. Approve a contingency of $695,641 (5%). AYES:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Erik Peterson, Tim Shaw, Christina Shea, David Shawver and John Withers NOES:None ABSENT:Glenn Parker ABSTENTIONS: None INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Shawver expressed condolences to Director Ferryman on the recent loss of his son and to Director Shaw on the recent loss of his brother. Well wishes were also provided to Director Shea on behalf of her daughter who is currently fighting COVID-19. Page 4 of 5 ADMINISTRATION COMMITTEE Minutes July 8, 2020 BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Wanke declared the meeting adjourned at 5:25 p.m. to the Regular meeting to be held on Wednesday, September 9, 2020 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 5 of 5 Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1076 Agenda Date:9/9/2020 Agenda Item No:2. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: RECORDS MANAGEMENT PROGRAM UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution No.OCSD 20-XX entitled:“A Resolution of the Board of Directors of the Orange County Sanitation District Adopting the Records Management Program Procedures and Records Retention Schedule,Authorizing Destruction of Obsolete Records,and Repealing Resolution No. OCSD 18-22”. BACKGROUND The Orange County Sanitation District’s (Sanitation District)Records Management Program is being updated to meet new statutory regulations and agency changes to better serve the operational needs of the Sanitation District.The Records Management Program Procedures and Records Retention Schedule review process is comprised of the Executive Management Team,General Counsel’s Office,departmental subject matter experts,Clerk of the Board and Assistant Clerk of the Board/Acting Records Management Specialist.They have reviewed the updates and recommend the proposed changes. The Sanitation District’s Records Management Program documents how long various types of information are to be kept,as dictated by the legal,fiscal,operational,and audit needs of the Sanitation District.As a public agency,there is an obligation to effectively manage and maintain the Sanitation District’s information, most of which is classified as public information. RELEVANT STANDARDS ·Maintain and adhere to appropriate internal planning documents, Resolution No. OCSD 18-22 (Current Records Retention Schedule) ·Comply with Government Code § 60200 through 60204 ·Comply with Government Code § 6250 et seq Orange County Sanitation District Printed on 9/1/2020Page 1 of 2 powered by Legistar™ File #:2020-1076 Agenda Date:9/9/2020 Agenda Item No:2. PROBLEM There are current legal regulatory requirements that are not reflected in the Sanitation District’s existing Records Management Program Procedures and Records Retention Schedule. PROPOSED SOLUTION Adopt the updated Sanitation District’s Records Management Program Procedures and updated Records Retention Schedule to reflect the current legal regulatory requirements. TIMING CONCERNS Destruction of some records may not be authorized until the updated Records Retention Schedule is approved. RAMIFICATIONS OF NOT TAKING ACTION Records will be kept longer than legally required which will impact compliance with the current retention regulations as well as the need and cost associated with additional storage space. PRIOR COMMITTEE/BOARD ACTIONS December 2018 -Adoption of Resolution No.OCSD 18-22 Adopting the Records Management Program Policy and Procedures,Updated Retention Schedule,Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OCSD 15-16. ADDITIONAL INFORMATION As dictated by the current legal,audit,business,and operational needs of the Sanitation District, changes were made to existing record types,which include the retention length,record descriptions, and legal citations. CEQA N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Resolution No. OCSD 20-XX ·Draft Records Management Procedure Manual ·Draft Records Retention Schedule Orange County Sanitation District Printed on 9/1/2020Page 2 of 2 powered by Legistar™ OCSD 20-XX-1 RESOLUTION NO. OCSD 20-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT ADOPTING THE RECORDS MANAGEMENT PROGRAM PROCEDURES & RECORDS RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF OBSOLETE RECORDS, AND REPEALING RESOLUTION NO. OCSD 18-22 WHEREAS, it is necessary to establish a policy to maintain a Records Management Program (“Program”) that provides for the identification, access, and protection of all records generated or received by the Orange County Sanitation District (Sanitation District); and WHEREAS, said Program ensures that all Sanitation District records are created, received, maintained, and destroyed in a legal and cost-effective manner, in accordance with operating requirements for Sanitation District business and applicable statutes and regulations; and WHEREAS, the Board of Directors of the Sanitation District are authorized, by the provisions of California Government Code Sections 60200 through 60204, inclusive to destroy records under certain conditions, and WHEREAS, it is described and appropriate to authorize the destruction of the records on a routine basis; that have been retained for a defined period of time, that are copies of originals on file with the Sanitation District, or that have been preserved in conformance with all applicable statutes. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1: Adoption of the Current Records Management Procedures. The Board of Directors of the District hereby adopts the currently established Records Management Procedure Manual. Section 2: Adoption of Updated Records Retention Schedule. The Board of Directors of the Sanitation District hereby adopts changes to the Records Retention Schedule, set forth in Appendix “A” incorporated herein by reference. Section 3: Authorization for Destruction of Records. The destruction of records, papers, and documents is hereby authorized, pursuant to California Government Code Sections 60200 et seq., after such records have been retained for the minimum time set forth in the Records Retention Schedule. Section 4: Destruction of Records After Preservation. Any record not expressly required by law to be filed and preserved may be destroyed at any time after it is OCSD 20-XX-2 preserved in conformance with the requirements of California Government Code Section 60203. Section 5: Destruction of Duplicates. Pursuant to California Government Code Section 60200, any duplicate record, paper, or document (the original or a permanent copy of which is in the files of any office or Department of the Sanitation District) may be destroyed after confirmation with Records Management that such original or permanent copy remains on file in the District. Section 6: Retention of Records Not Mentioned. All records, papers, and documents not mentioned in this Resolution shall be retained. Section 7: Resolution No. OCSD 18-22 is hereby repealed. PASSED AND ADOPTED at a regular meeting of the Board of Directors held September 23, 2020. ________________________________ David John Shawver Board Chairman ATTEST: ___________________________ Kelly A. Lore, MMC Clerk of the Board OCSD 20-XX-3 STATE OF CALIFORNIA ) ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 20-XX was passed and adopted at a regular meeting of said Board on the 23rd day of September 2020, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 23rd day of September 2020. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District Orange County Sanitation District RECORDS MANAGEMENT PROCEDURE MANUAL September 2020 Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 00 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: TABLE OF CONTENTS Approved by: OCSD Board of Directors Table of Contents 1 Adopted TBD POLICY CONTACT: Clerk of the Board (Custodian of Records) REGULATORY REFERENCES: Resolution No. OCSD 20-XX California Government Code §34090 (How Long Records are Held-Records Retention) California Government Code §6250 (California Public Records Act) SECTION TITLE 1.0 RECORDS MANAGEMENT PROGRAM POLICY 2.0 PROGRAM GUIDELINES 3.0 STAFF RESPONSIBILITIES 4.0 4.0 Exhibit A 4.0 Exhibit B 4.0 Exhibit C RECORDS RETENTION Records Retention Change Form Records Retention Schedule Records Retention Schedule Definitions 5.0 RECORDS DISPOSITION & CONFIDENTIALITY 6.0 VITAL RECORDS 7.0 HISTORICAL RECORDS 8.0 9.0 10.0 RECORDS MANAGEMENT PROGRAM AUDIT & COMPLIANCE REVIEW RECORD HOLD AND RELEASE PUBLIC RECORDS ACT – RELEASE OF RECORDS TO THE PUBLIC Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 00 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: TABLE OF CONTENTS Approved by: OCSD Board of Directors Table of Contents 2 Adopted TBD SECTION 11.0 12.0 TITLE ELECTRONIC COMMUNICATIONS POLICY ESCROW OF BID DOCUMENTS Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 1.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS MANAGEMENT PROGRAM POLICY Approved by: OCSD Board of Directors Records Management Policy 1 Adopted TBD 1.0 POLICY STATEMENT 1.1 The Board of Directors shall annually adopt a Resolution updating the Records Management Procedure Manual as presented by the Custodian of Records (Clerk of the Board). The Orange County Sanitation District (Sanitation District) is committed to effective records management including but not limited to: A. Meeting legal requirements for records retention, B. Identifying and protecting all records, C. Managing record holds, D. Protecting privacy, E. Optimizing the use of space, F. Minimizing the cost of records retention, G. Providing open access to public records, and H. Disposing of outdated records properly. 2.0 PURPOSE 2.1 The purpose of the Records Management Program Policy is to establish a Records Management Program (the Program) that will develop a systematic method for managing the Sanitation District records. The Program ensures that all Sanitation District records are created, received, maintained, and dispositioned in a cost-effective manner, in accordance with operating requirements for Sanitation District business and applicable statutes and regulations. Failure to follow the Records Management Program may result in excessive costs, litigation, loss of productivity, etc. 3.0 PROGRAM RESPONSIBILITY 3.1 Under the authority of the Sanitation District’s Board of Directors, the General Manager and the Executive Management Team oversee the Records Management Program. The Clerk of the Board is responsible for oversight, implementation, administration, and operation of the Sanitation District’s Records Management Program. 3.2 A Record Retention Schedule Review Committee (RRSRC), made up of the Sanitation District’s Assistant General Managers, Administration Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 1.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS MANAGEMENT PROGRAM POLICY Approved by: OCSD Board of Directors Records Management Policy 2 Adopted TBD Manager, Clerk of the Board, Risk Manager, IT Manager and Records Management Specialist will meet as needed to review Record Retention Schedule change requests and approve changes which are then presented to the Board of Directors. 3.3 Departments/Divisions that maintain Agency records are responsible for understanding appropriate records management procedures and practices. Each Department/Division Manager, or a designee must: A. Ensure compliance with the approved Record Retention Schedule. B. Be familiar with the Agency’s Records Management Policy; C. Develop the department’s procedures and practices, consistent with this policy; D. Educate staff within the department about sound record management practices; E. Coordinate the disposition of records as provided in the Sanitation District’s Retention Schedule; and F. Restrict access to confidential records and information appropriately. 4.0 APPLICABILITY 4.1 This Policy applies to all Sanitation District and Contract staff who create, receive, or maintain Sanitation District records. The Sanitation District requires the maintenance of Agency records in a consistent and logical manner so that the Agency: A. Meets legal standards for public examination, protection, storage and retrieval; B. Protects the privacy of customers, ratepayers and staff; C. Optimizes the use of space; D. Minimizes the cost of record retention; and E. Disposes of outdated records in accordance with the Agency’s Retention Schedule applicable statutes. 4.2 Record policies apply to all records, whether they are maintained in hard (paper) copy, electronically, or in some other fashion. Each Department/Division shall appoint a Records Coordinator/s who serves as a liaison to Records Management to assist in the development, Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 1.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS MANAGEMENT PROGRAM POLICY Approved by: OCSD Board of Directors Records Management Policy 3 Adopted TBD implementation, maintenance, and adherence to a records management plan appropriate for the particular records it maintains, in cooperation with the Clerk of the Board. 4.3 The Division Records Coordinator facilitates program compliance within their respective Divisions in applying the Records Management Program policy. 4.4 The Sanitation District is subject to a range of statutes and rules regarding record retention and disclosure. All Sanitation District employees are responsible for complying with the requirements of the Records Management Program policy and the Sanitation District’s Record Retention Schedule. 4.0 HISTORY OF PROGRAM 4.1 The Sanitation District, through an outside consultant, conducted the initial records inventory from February through August of 2000. The inventory consisted of a physical inventory of records stored in active office work areas and various storage areas within the Plant No. 1 and Plant No. 2 facilities. The purpose of the inventory was to describe, identify, locate, and quantify Sanitation District records. To supplement the data gathered during the physical inventory, the consultant conducted interviews with staff members from each Division who were most familiar with records creation and maintenance. 4.2 Based on the physical inventory of records and the data gathered during the interviews, the initial RRS was developed. Files were identified by their record titles and classified into record series based on having similar business functions (purposes) and retention requirements. 4.3 Extensive legal research was performed to ensure that all legal requirements were met in assigning the records retention periods to each records series. Other attributes were also assigned to each records series to ensure that vital, historical, and confidential records are properly protected and processed for retention. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 2.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: PROGRAM GUIDELINES Approved by: OCSD Board of Directors Program Guidelines 1 Adopted TBD 1.0 INTRODUCTION 1.1 The Orange County Sanitation District-wide Records Management Program (the Program) is intended to effectively identify, manage, store, and destroy records that have been created and received by the Sanitation District. 1.2 Records received and created by the Sanitation District in fulfillment of its responsibility to the public and in compliance with government regulations are identified in the Record Retention Schedule (RRS), and accurate retention periods are assigned. 1.3 Sanitation District records that are no longer needed to be in the immediate office of each Division for convenient access, are processed for storage, retrieval, or disposition in accordance with the guidelines established by the Program. 1.4 Records that have met the retention requirements identified in the RRS are processed for destruction in accordance with this Program. 1.5 Historical and vital records are identified and processed in accordance with the guidelines established by the Program. 1.6 Records management activities are completed in a cost-effective manner. 1.7 The Program promotes an increase in productivity by decreasing the volume of obsolete records stored; thus, reducing the amount of time necessary for document retrieval. 1.8 The Program contributes to industry best practices by ensuring accountability, efficiency, and compliance in a cost-effective manner. 2.0 PURPOSE 2.1 Identify Sanitation District records to facilitate access to information required to conduct Sanitation District business and to provide appropriate access by the public. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 2.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: PROGRAM GUIDELINES Approved by: OCSD Board of Directors Program Guidelines 2 Adopted TBD 2.2 Maintain Sanitation District records for the duration of the approved retention period. 2.3 Provide access to Sanitation District records for operational, legal or public access requirements. 2.4 Protect Sanitation District records. 2.5 Ensure compliance with legal statutes and governmental regulations regarding recordkeeping and public access requirements. 2.6 Destroy Sanitation District records in accordance with the approved RRS or process those deemed historical records for long-term retention. 3.0 SCOPE 3.1 Create, receive, maintain, and dispose of Sanitation District Records. 3.2 Maintain approved RRS. 3.3 Ensure use of appropriate technology in facilitating records and information storage and retrieval. 3.4 Provide systematic control of all Sanitation District records through processing, distribution, maintenance, retrieval, and disposition. 4.0 RECORDS 4.1 Sanitation District records must be managed throughout their “life cycle”. 4.2 The life cycle of a record is the time period from the creation or receipt of a record to its final disposition. 4.3 Final disposition can be either destruction or perpetual retention. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 2.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: PROGRAM GUIDELINES Approved by: OCSD Board of Directors Program Guidelines 3 Adopted TBD 4.4 Life cycle of a record is inclusive of five (5) stages: • Stage 1 – Creation or receipt of records • Stage 2 – Use or distribution • Stage 3 – Storage or maintenance • Stage 4 – Retention or disposition • Stage 5 – Archival preservation 4.5 Some records do not require managing throughout their “life cycle”. Such records are termed “transitory records”. The value of transitory records is limited to a very short time, i.e., a day, a week, or no more than three months. 4.6 Transitory records do not carry the requirement to retain the documentation of any transaction. Transitory records include: • Extra copies of publications, pamphlets, blank forms. These are considered “supplies” rather than records. • Reference materials not produced by the District. • Working copies of documents used solely until the finished record is declared or declined. • Notices of meetings, events, office or holiday gatherings, or employee meetings which do not relate directly to the functional responsibility of the organization. • Informational copies of widely distributed District materials. • Preliminary drafts of documents such as letters, memoranda, reports, and worksheets, which do not represent significant steps in the preparation of District records, and which do not record decisions. Once the completed record is included in the filing system (in the appropriate medium), the working materials (drafts) are considered transitory records. • Catalogs, trade journals, and other published materials received from other organizations, commercial firms, vendors, or private institutions, which require no action and are not needed for documentary purposes. These materials are usually considered “reference materials” and should be controlled as such but are not Sanitation District records. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 2.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: PROGRAM GUIDELINES Approved by: OCSD Board of Directors Program Guidelines 4 Adopted TBD • Incorrect versions of documents, forms, or reports that had to be regenerated in order to correct errors in typing, data entry, spelling, grammar, or format. 5.0 RECORD RETENTION SCHEDULE 5.1 The Record Retention Schedule (RRS) is a list of Sanitation District records organized by record series to which are assigned retention periods and other attributes. 5.2 The retention periods identified in the RRS have been established after extensive legal research of all government regulations applicable to the Sanitation District. 5.3 The RRS has been reviewed and has received concurrence of the various Sanitation District Divisions, Clerk of the Board, Records Management Specialist, Executive Management, Legal Counsel, (Review Team) and the Administrative Committee, as well as the approval of the District Board of Directors for implementation. 5.4 The RRS has been developed to ensure that each Department maintains its records for the duration of the period legally required by applicable legal statutes and government regulations, and until all the operational business functions are met. 6.0 HISTORICAL RECORDS 6.1 Historical records are identified and preserved. 6.2 The program ensures that records with permanent historical value are identified, documented, and preserved for the life of the Sanitation District. 6.3 The Records Management Specialist, prior to processing records for destruction, shall identify records having historical significance. 6.4 Historical records are retrieved, prepared, and processed for preservation in accordance with Procedure 7.0. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 2.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: PROGRAM GUIDELINES Approved by: OCSD Board of Directors Program Guidelines 5 Adopted TBD 7.0 VITAL RECORDS 7.1 Vital records are those documents identified by each Division as necessary to enable the Sanitation District to continue vital operations in the event of a disaster or major interruption to business. 7.2 Vital records enable the Sanitation District to reconstruct its legal obligations and rights. 7.3 Vital records enable the Sanitation District to reconstruct its financial position. 7.4 Vital records enable the Sanitation District to satisfy the District’s obligations to its employees. 7.5 Vital records enable the Sanitation District to protect employee and public health and safety. 7.6 Vital records enable the Sanitation District to reconstruct its assets and ownership. 8.0 CONFIDENTIAL RECORDS 8.1 Records containing proprietary or sensitive information to which access must be restricted are considered confidential. 8.2 Confidential information must be protected and preserved to avoid unauthorized disclosure that could be harmful to a person, to the Sanitation District, or to a Sanitation District business process. 8.3 Confidential records shall be managed, controlled, and disposed of separately from records containing non-confidential information. 8.4 Confidentiality of information shall be protected until it is destroyed or until the Sanitation District has changed the status of the confidentiality of information. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 3.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: STAFF RESPONSIBILITIES Approved by: OCSD Board of Directors Staff Responsibilities 1 Adopted TBD 1.0 INTRODUCTION 1.1 The Records Management Program is a decentralized administrative program. As such, Program activities are carried out by the Sanitation District Clerk of the Board (Custodian of Records); Records Management Specialist; and by Sanitation District staff in each Division. The Sanitation District Records Management Specialist is responsible for coordinating and managing the Program and Program procedures, and Division staff is responsible for complying with the Program requirements for records in their respective Divisions. In the procedures that follow, the individual responsible for running the daily operations of the Program is identified as the Records Management Specialist. 2.0 PURPOSE: The purpose of this procedure is to describe the roles and responsibilities of Records Management and Sanitation Division Staff. 3.0 STAFFING AND RESPONSIBILITIES Responsibility Action CLERK OF THE BOARD Custodian of Records of the Sanitation District ASSISTANT CLERK OF THE BOARD • Under the direction of the Clerk of the Board: Serve as the Public Records / Freedom of Information Officer and coordinate public requests for information. Maintain Public Records Act Log and PRA information in the Records Management Software. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 3.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: STAFF RESPONSIBILITIES Approved by: OCSD Board of Directors Staff Responsibilities 2 Adopted TBD Responsibility Action RECORDS MANAGEMENT SPECIALIST • Under the direction of the Clerk of the Board: Oversee the Records Management Program and act as a liaison between Division Records Coordinators, the Record Retention Schedule Review Committee, General Counsel, and the Sanitation District’s Board of Directors. • Act as an advisor on all records and information management issues and related projects. • Maintain the Record Retention Schedule. • Develop and conduct training sessions on appropriate Records Management Program activities, including the Records Management Software. • Maintain the Records Management Procedure Manual and update as needed. • Coordinate record destruction suspension (“holds”) and destruction resumption (“releases”) with legal counsel, auditors, and the Office of Record to ensure that records are available as required. • Manage the record retention, offsite transfer, and destruction activities of the Program. • Conduct periodic audits of the Program to Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 3.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: STAFF RESPONSIBILITIES Approved by: OCSD Board of Directors Staff Responsibilities 3 Adopted TBD Responsibility Action ensure compliance. • Coordinate Vital Record protection and ensure that the Vital Records Program supports the Integrated Emergency Response Plan. • Serve as Administrator for the Record Management Software, manage the program database and content for the Intranet site. DIVISION RECORDS COORDINATORS A list of Division Records Coordinators can be found in the above link. • Review Division records and the Record Retention Schedule periodically to ensure compliance with the Program. Forward any requests for changes to the Record Retention Schedule to the Records Management Specialist. • Ensure that records are maintained and protected in compliance with the Program. • Coordinate preparation of records for transfer to offsite storage. • Coordinate managing pertinent records after receipt of a Records Hold or Records Release. • Coordinate records disposition activities, including the preparation of a Records Disposition Form and obtaining approvals to destroy records in any format (hard copy or digital). Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 1 Adopted TBD 1.0 INTRODUCTION 1.1 Record retention activities of the Records Management Program (RMP) control the maintenance and storage of Orange County Sanitation District records. Following the retention procedures ensures compliance with pertinent statutory, regulatory, operating, and administrative recordkeeping requirements. In addition, it ensures that records needed to conduct Sanitation District business are protected and accessible. The Record Retention Schedule (RRS) is the foundation of the Program and defines the period required to maintain Sanitation District records. 1.2 Record Management Terms: Term Definition Active Records that are required for current day-to-day business and are subject to frequent use; generally located near the user (if hardcopy); can easily be accessible on a networked server (if electronic); generally referred to more than once per month. Administrative Value A record that assists in the operation of the business, and ensures administrative consistency and continuity, serving a particular purpose for that office at that particular time. In appraisal, the usefulness of records for the conduct of current or future administrative business needs. Appraisal The process of determining the value and thus the disposition of records based on their current administrative, fiscal, and legal value; their evidential and informational value; their arrangement and condition; their intrinsic value; and their relationship to other records. Archival Records Records identified as having archival value or potential archival value and designated as Historical on the OCSD Records Retention Schedule. Audit Review for acceptance of records relating to operations, policies and procedures, financial documentation, and historical documents by regulating agencies. Closed / Completed A file or record on which action has been completed and to which an audit or further action is not likely to occur. Copy A reproduction of the contents of an original document which is not the official file copy of the agency. Copies are usually identified by Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 2 Adopted TBD their function, i.e., action copy, reading file copy, tickler file copy, etc. In most instances, copies will have a shorter retention than the official file copy (see Official Copy) of a record series. Current When specified as the “minimum retention period” means that superseded, rescinded, expired, or no longer useful records may be removed from the files and may be destroyed. Disposition The predetermined action taken with regard to inactive records including form of retention (hardcopy or image), period of time retained (archive or destroy), where to store (on-site or off-site), and method of destruction (recycle, burn, or shred). Duplicate A document that is a copy of the original or official version of a record. A duplicate may be a paper version or an electronic version of the official record. Evidential Value In appraisal, the value of a record that documents the activities of an organization or agency. File Integrity Accuracy and completeness of the file or records collection. Fiscal Value Documents and accounts for receipt of or expenditure of public funds; such as budget, ledgers of accounts receivable and payable, payrolls and vouchers. Documents availability of funds for operational purposes. In appraisal, records required until a financial audit is completed, or financial obligations are fulfilled. Historical Value In appraisal, the value attributed to a record which preserves documentation on significant historical events including the City's operations, origin, policies, authorities, functions, and organizations, as well as significant administrative decisions. Legal Value In appraisal, value attributed to a record series which documents business ownership, agreements, and transactions. Life The retention period assigned to a record that has continuing value to the organization throughout its existence. Minimum Retention Period The least amount of time a record must be kept determined by assessment of administrative, legal, fiscal, and historical values. Office of Record The Division that created or is responsible for retaining the official copy until it is dispositioned. Official Copy The original or official copy of a record maintained by the Office of Record Record Any documentary material, regardless of physical form or characteristic, made, or received by an organization in pursuance of law or in connection with the transaction of business and used by Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 3 Adopted TBD that organization as evidence of activities or because of informational value. Records Retrieval Locating records and delivering them for use. Retention Period The period of time that records must be kept according to legal or organizational requirements. Retention Schedule A list describing the record series, the length of time records are retained (may include active and inactive storage detail), the Office of Record, and the final disposition. Supersede The replacement of an existing document. Termination Designates the end of a specific term, e.g., appointed, elected official's terms; employment; training, course, program; use or ownership. Transitory Records Documents retained for a short time having no long-term administrative, fiscal, legal, or archival value. These records are kept for a very short time and are not necessary to document the completion of a business transaction. Vital Records Those records containing information necessary to continue the operation of government, affirm the powers and duties of government and to protect the rights and interest of persons. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 4 Adopted TBD 1.3 Event Codes The records retention schedule provides information to guide the organization in maintenance of business records. Some retention periods are assigned a number representing the length of time (stated in years) for which the records must be maintained and accessible (retrievable). Others are based on the occurrence of an event or a transaction, or a combination of both. The following table describes the meaning of each event as it pertains to records retention and disposition. Event Code Event Definition AR Annual Review Maintain records for at least one year. At the end of that and each subsequent year, review the records to determine whether or not they have continuing value to the organization. If so, retain the records for one more year. If not, destroy the records in accordance with procedures. AA After Audit Maintain records until the audit, inspection, examination, or investigation is complete. Then destroy in accordance with procedures. CL Closed, Complete Maintain records until the transaction or the terms of the activity, the project, assignment, contract, etc. is closed or completed. Then destroy in accordance with procedures. CL + A Closed plus Term of the Agreement Certain agreements, particularly grants, have a specified retention time built into the agreement. Keep according to term of the agreement. EX Expired Maintain records until the term, period, permit, or license is expired. Then destroy in accordance with procedures. LO LP Life of Organization Project Maintain records for the "life" of the organization, project, physical plant or building, a building system or sub-system, asset, piece of equipment, or component. Then destroy in accordance with procedures. RE Revised Maintain records until the record is changed or modified. Then destroy in accordance with procedures. SU Superseded Maintain records until record is superseded or made obsolete by a newer version or edition. Then destroy in accordance with procedures. TE Terminated Maintain records until activity is concluded or employee is terminated, retires, or otherwise leaves the employ of the organization. Then destroy in accordance with procedures. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 5 Adopted TBD 1.4 Characteristic Codes Some retention periods are assigned a "characteristic" to identify any special handling required for documents classified in that records series. The following table describes the meaning of each "characteristic" as it pertains to records retention and disposition. Code Characteristics Definition V Vital Vital Records are required to be available in the event of an emergency or major interruption to normal business operations to continue to provide safe treatment of wastewater during the event. Vital Records may protect the Sanitation District's rights and interests, ensure that it can continue to effectively protect the environment, the public, and meet its obligation to its employees. Identifying records as "vital records" ensures that they are handled in a manner that protects them and makes them readily accessible during the time period that the information is vital. This characteristic does not affect the length of the retention period. H Historical Historical Records potentially have historical significance. Records may document the formation of OCSD, annexations, consolidation, major projects, and strategic direction. Historical Records may have intrinsic value due to their age, author, or special nature. Identifying records as "historical records" ensures that they are handled in a manner that protects them and preserves them for long-term storage and research purposes. This characteristic may affect the length of the retention period as historical records are usually maintained for the life of the Sanitation District. C Confidential Confidential Records contain confidential, sensitive, or proprietary information that would be harmful to an employee or would harm the District's business if assessed by unauthorized individuals. Confidential Records may be confidential throughout their useful life, or only during a portion of their useful life. Identifying records as "confidential records" ensures that they are handled in a manner that protects them from unauthorized access. This characteristic does not affect the length of the retention period. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 6 Adopted TBD 2.0 RECORDS CLASSIFICATION 2.1 Records are classified into Records Series to facilitate assignment of retention times, legal citations, and the overall maintenance of Sanitation District records. 2.2 Classifications contain like records grouped together based on similar business function, usage, and retention time. 3.0 RECORDS RETENTION SCHEDULE MAINTENANCE 3.1 The Record Retention Schedule is a list of Sanitation District records organized by record series to which are assigned retention periods and other attributes. 3.2 A record series is comprised of similar or related record titles that have a similar business function (purpose), are normally used and filed as a unit, and are retained for a similar time period. 3.3 Following the retention standards of the schedule ensures that the Sanitation District maintains appropriate records of Sanitation District transactions and meets its legal obligations cost effectively, by storing records as long as is operationally and legally required. The RRS shall be reviewed, evaluated, and updated periodically by Clerk of the Board, Records Management Specialist, OCSD Management, and General Counsel (RRS Review Team). 3.4 The retention periods assigned to each record series shall be maintained and updated as needed, to meet changing business, legal, and regulatory requirements. Responsibility Action Records Management Specialist • Coordinate the periodic update of the Record Retention Schedule and Record Series Definitions. Provide training on RRS use and maintenance. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 7 Adopted TBD Division Records Coordinator • Periodically (but not less than annually) review the RRS associated with records in the Division. • Match the RRS against records stored in the office, shop, field, and other storage locations. • Mark for deletion any records that are no longer maintained by the Division. • Note any new records that are not represented. Include a description of the record, the business function, the operating record retention requirements, and special records characteristics (vital, historical, or confidential). • Using a Record Retention Schedule Change Form (Exhibit A), identify any updates or changes requested and forward to the Records Management Specialist for presentation to the Record Retention Schedule Review Committee. Records Management Specialist • Review the Record Retention Schedule Change Form completed by the Division Records Coordinators. Determine in which records series the record titles logically belong. • Create a new Record Series if the record title does not logically belong to an existing series. In cooperation with the requesting Division, develop a definition for the Records Series. • Assign to the new Record Series the applicable characteristics (if any): vital, historical, or confidential, as indicated by the Division Records Coordinator. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 8 Adopted TBD • Determine legal retention requirements by reviewing pertinent legal citations. • Provide direction to the Division Records Coordinators for proper management of historical, vital, and confidential records. 4.0 RECORD RETENTION SCHEDULE CHANGES 4.1 The Division Records Coordinator may request a change to the RRS at any time. 4.2 Examples of changes that may initiate a change to the RRS include: • Change in the assigned Office of Record due to reorganization. • Change in the characteristics associated with the records: vital, historical, or confidential. • Change in the retention event associated with the records, for example: closed, complete, expired, or superseded. • Change in the legal and administrative requirements. • New record types that are generated or used in performing business functions. • Change in the definition of the record series that applies to Division records. Responsibility Action Division Records Coordinator • Complete Record Retention Schedule Change Request Form (Exhibit A). Use one form for each records series to be amended. For a change to the legal retention period, provide Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 9 Adopted TBD Responsibility Action the text of the applicable statue or regulation. • Secure the Division Manager’s approval. • Forward the approved Record Retention Schedule Change Request Form to Records Management. Records Management Specialist • Review the completed and Division-approved Record Retention Schedule Change Request Form and ensure that required information is provided. • For a change to the legal retention period of an existing record series, ensure that the legal retention requirements of the record series are met and secure the approval of Legal Counsel. • If management does not agree with the change request, return the change request to the Division Records Coordinator with an explanation. • For a change to add a new Record Series, ensure that an appropriate definition of the Record Series is provided, that the retention periods are identified, and that an applicable legal citation is identified, if applicable. • For a change to the official or duplicate retention periods, ensure that the change is in accordance with the District’s RMP policies and applicable legal requirements. • Update the RRS and prepare a revised RRS for approval by the RRS Review Team at their next meeting. • When approved by the RRS Review Team, annually send a copy of the newly revised RRS for review and concurrence by Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 10 Adopted TBD Responsibility Action the Administrative Committee and Board of Directors. • Periodically review the text of the statutes and regulations governing recordkeeping requirements of the District and update the RRS as required. • Update the Program database and intranet site as required. • Distribute the updated Record Retention Schedule (RRS). 5.0 RECORDS PURGE 5.1 Eliminate records from active files and facilitate their timely destruction after all legal and business requirements have been met. 5.2 Only records that are useful in current business activities are retained, enabling timely retrieval of frequently used records. 5.3 Records with research or historical value are preserved in a controlled environment. 5.4 Records stored offsite are reviewed semi-annually and a list of retention expired records prepared by the Records Management Specialist for each Division. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 11 Adopted TBD Responsibility Action Records Management Specialist • Issue a report of records stored offsite that are eligible for destruction to all Division Records Coordinators with the following information specific to each Division: • Records Series & Definitions • Retention Period Division Records Coordinator • Review the report received from the Records Management Specialist. • Match the active (in office) files with the record definitions listed in the report and the Records Series assigned to it. • If there are records identified that have met their established retention periods, these are now considered obsolete records. Follow the instructions described in Procedures 5.0 for disposition of obsolete records. • If there are records identified that have not met their retention period but are no longer required to be maintained in the immediate office area, complete Disposition form for transfer to the offsite storage facility. • Records may be transferred to offsite storage at any time during their mandated retention period. Determining when, if ever, to transfer records, is based on the amount of storage area in the office or work area, and the type and frequency of access required. 6.0 INACTIVE RECORDS TRANSFER AND STORAGE 6.1 Inactive records are those records that have not met their required retention periods but are no longer current or frequently referenced. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 12 Adopted TBD 6.2 Inactive files management standards are established by the District to ensure that District records remain accessible and protected throughout the duration of their required retention periods. 6.3 Active files are periodically reviewed to identify those records that are inactive. 6.4 Inactive records that are identified during the review are purged from active file areas and processed for offsite storage. 6.4 Systematic control of inactive records consists of: • Properly packing the records in records storage boxes obtained from the warehouse, that are properly labeled • Preparing an index of the contents of the box using a Disposition Form. • Contacting the Records Management Specialist for a barcode. • Follow the guidelines below when packing the records: • Each box shall only contain official inactive records. Non- records and duplicate records should not be transferred to offsite storage. They are destroyed in the active office area as appropriate. Do not pack different record series in the same box. Record series packed together should have the same destruction date. Schedule the pick-up and transfer of the box(s) to the offsite storage by contacting the Records Management Specialist. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 4.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS RETENTION Approved by: OCSD Board of Directors Records Retention 13 Adopted TBD 7.0 PURGING TRANSITORY RECORDS 7.1 Transitory records can be purged from file storage equipment and destroyed as soon as their usefulness in the performance of business functions are met. 7.2 Do not send transitory records to offsite storage. 8.0 RETRIEVING BOXES FROM OFFSITE STORAGE 8.1 Inactive records may be retrieved from the offsite storage center at any time by contacting Records Management. 8.2 Records may be retrieved only by staff from the Division designated as “owner” of the records. 8.3 In the event that staff from a Division other than the owner, requires access to the records, the retrieval request shall be approved by the Records Management Specialist and the Division that owns the records. 8.4 Boxes retrieved from the offsite storage center shall be returned to the center with the same records and in the same order as when they were received. 8.5 Records should not be removed, nor should additional records be added. 8.6 If the box contents must be altered, complete a new Disposition Form, and contact the Records Management Specialist. Procedure 4.0.1 Records Retention Schedule Change Form Exhibit A OCSD Record Retention Schedule Change Request Form Date: Division # & Name: Submitted by: Approved by: Manager Approved by: Dept Head Record Series Number:Name: Definition: Official Retention:Office of Record: Format:Vital:Historical: REASON FOR ADDITION OR CHANGE: ACTION TAKEN:Date of Action: Approved: New Record Series Number and Name : New Definition : New Official Retention:New Office of Record: Modified Approval: Explain Change : Denied: Reason for Denial: Record Retention Review Committee:Added to RRS: (Date) Board Approval: (Date) Clerk of the Board:Records Management: AGM:Risk Management:Legal: Form Revised 05-12-2020 Add Change Delete Check One: Confidential: Procedure 4.0.2 Records Retention Schedule Exhibit B Procedure 4.0.3 Records Retention Schedule Definitions Exhibit C PLACEHOLDER Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 1 Adopted TBD 1.0 INTRODUCTION 1.1 Records disposition is specific set of actions taken with regard to inactive records as determined through records appraisal. 1.2 Records disposition includes determining whether Sanitation District records are eligible for destruction (records have been determined to be retention expired) or for long-term preservation (records have been determined to be historical records). 2.0 PURPOSE 2.1 The purpose of this procedure is to describe the procedures for dispositioning retention expired and historical Sanitation District records in an organized and efficient manner. 2.2 This procedure ensures that appropriate review and approval are completed prior to destruction or long-term storage of Sanitation District records. 2.3 This procedure ensures that records that have been designated retention expired but that are subject to legal or audit holds, are maintained until resolution of the legal matter or conclusion of the audit. 3.0 PROCEDURES 3.1 Records are periodically reviewed in order to identify those records that have met the required retention periods established in the Records Retention Schedule (RRS). 3.2 The review activity usually groups records into three disposition groups: 3.2.1 Retention Expired Records: Records that have met the required retention are considered obsolete and are processed for destruction. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 2 Adopted TBD 3.2.2 Inactive Records: Records that have not met their retention periods but are no longer required to be in the immediate office area, are considered inactive and are processed for offsite storage. See Procedure 4.0. 3.2.3 Historical Records: Records that have met their business function retention requirements, but have historical or intrinsic value, are considered historical records, and are processed for long-term storage. See Procedure 7.0. 4.0 PROCESSING OFFICIAL DISTRICT RECORDS FOR DESTRUCTION 4.1 Destruction of the official version of District records requires the approval of the following: • Records Coordinator • Division Manager • Records Management Specialist • Legal Counsel 4.2 Procedures to process retention expired records for destruction are included in the following chart: Responsibility Action Records Management Specialist • Semi-annually, at the start of the calendar year and the fiscal year, issue a call to all Records Coordinators requesting a review and purge of their active records Division Records Coordinators • Review existing records currently maintained in the office area or stored offsite. Check the definitions for the Records Series listed in the RRS. Calculate destruction dates using the example in the chart below. Cross-reference records with any Requests for Record Hold on file. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 3 Adopted TBD Responsibility Action • Purge the files in accordance with Procedure 4.0. Do not purge any documents subject to a Record Hold. • If there are records identified that have met the required retention periods, and are not subject to a Record Hold, complete a Request for Authorization to Destroy Records (Exhibit A). Note: If the volume of records to be destroyed requires a multi-page listing, use Request for Authorization to Destroy Records as an approval coversheet and attach the listing to the coversheet. Approval signatures are required only on the coversheet. • Secure the approval of the Division Manager. Division Manager • Review the completed forms and authorize approval to destroy District records by signing the forms. • If you do not approve, state the reason, and return the forms to Division Records Coordinator. Division Records Coordinator • If the request for destruction has been authorized by Division management, return the approved Request for Authorization to Destroy Records to Records Management for further processing. • If the request for destruction has not been approved, contact the Records Management Specialist. Reasons for postponing scheduled destruction may include ongoing or pending audits, investigations, or litigation. Records Management Specialist • Review the approved forms and determine if these records have historical value or are subject to an existing Record Hold. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 4 Adopted TBD Responsibility Action • If there are records identified that contain historical value to the District, process the records as detailed in RMP Procedure 7.0, Historical Records Program. • If there are no historical records identified, and none of the records are subject to an existing Record Hold, sign the forms approving destruction. • Provide to Legal Counsel for review and approval. Legal Counsel • Determine whether to approve or disapprove the request for destruction of records. • If approved, sign and return the form to the Records Management Specialist. • If not approved due to a Legal Hold: • State the reason for the Legal Hold (pending audit, investigation, or litigation) • Provide an estimated length of time to hold the records • Complete “Request for Record Hold” portion of Record Hold and Release Form. • Return the completed forms, along with any special instructions, to the Records Management Specialist. Records Management Specialist • If approved, send a signed copy of the approved forms to the Division Records Coordinator. • If the request for destruction of records is disapproved: • Advise the Division of the decision. • Resolve any problems. Division Records Coordinator • If approved, proceed with destruction procedures. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 5 Adopted TBD Responsibility Action • If not approved due to Legal Hold, maintain records until notification of the release of the records from Legal Hold is received. • If not approved due to Historical Records designation, box records and transfer to the Records Management Specialist. Records Management Specialist • Coordinate destruction of records. If the records are confidential, arrange for destruction that will protect the confidentiality of the information. • After destruction, ensure that a Certificate of Destruction is properly completed and signed. • Maintain the Certificate of Destruction in the appropriate files. • Update the RMP database if applicable. 5.0 PROCESSING DUPLICATE RECORDS FOR DESTRUCTION 5.1 Duplicate records are the record series maintained by Divisions that are not identified as the Office of Record in the RRS. 5.2 Retention periods of duplicate files are identified in the RRS. These are the maximum retention periods allowed for the duplicate records. 5.3 Duplicate records may be destroyed at any time during and up to the end of the assigned duplicate retention time. 5.4 Duplicate records should not be transferred or stored offsite. They are destroyed when the retention requirements of these records are met as established in the RRS. 5.5 Duplicate records are destroyed in the office or work area. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 6 Adopted TBD 5.6 No formal destruction authorization is required to destroy duplicate records. 5.7 If the records contain confidential information, they should be shredded to protect the confidentiality of the information. If the records are not confidential, they may be recycled or discarded. 6.0 PRESERVATION, PROTECTION AND DESTRUCTION OF CONFIDENTIAL RECORDS 6.1 Confidential records are those records containing information that is proprietary or sensitive, and to which access must be restricted. This includes recorded information about an identifiable individual including: • The individual’s name, home, or business address or home or business telephone • The individual’s race, national or ethnic origin, color or religious or political beliefs or associations • The individual’s age, sex, marital status, or family status • An identifying number or symbol assigned to the individual • The individual’s fingerprints, other biometric information, blood type, or genetic information • Information about the individual’s health and health care history, including information about a physical or mental disability • Information about the individual’s educational, financial, employment or criminal history, including criminal records where a pardon has been given Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 5.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS DISPOSITION AND CONFIDENTIALITY Approved by: OCSD Board of Directors Records Disposition & Confidentiality 7 Adopted TBD 6.2 Confidential information must be protected and preserved to avoid unauthorized disclosure that could be harmful to a person, to the Sanitation District, or to a Sanitation District business process. 6.3 Confidential records shall be managed, controlled, and disposed of separately from records containing non-confidential information. All confidential records disposed of by the District must be shredded. 6.4 The Office of Record for records designated as confidential shall destroy the official copy of confidential records following the approved destruction procedures. The Records Disposition Form (Exhibit B) should be clearly marked as confidential records. Any duplicate copies of records designated as confidential will also be shredded, when these records are no longer needed, to ensure their confidentiality. 6.5 Confidentiality of information shall be protected until it is destroyed or until the Sanitation District has changed the status of the confidentiality of information. It is suggested that: • Active confidential records should be maintained in Red folders. • Confidential records should be distributed in sealed Red Envelopes or those that specify confidential material. • Confidential records sent to offsite storage must be in securely taped boxes, or safes, and designated as confidential on the Records Disposition Form. Red Confidential labels should be placed on the outside of the box. • The Disposition Form should also indicate who is allowed to retrieve and review the confidential boxes. Escrow records usually require that both parties to the escrow are present when the material is reviewed. Both parties must also sign off on the destruction notice. 4. If not the submitter, obtain the Records Coordinator's signature. Also obtain the Department/Division Manager's signature. Submit original to Records Management. 5. Records Management will obtain Legal Counsel's approval & finalize request for destruction. Records Coordinators will receive a copy for reference. Division Number Dept. of Record Record Type Record Description From Year To Year GRM Barcode Retention Length Retention No. Attach Disposition Form further detailing records for destruction.Total Boxes:1 Submitter's Name & Signature: Name (Print)Signature Date Name (Print)Signature Date Name (Print)Signature Date Legal Counsel Name & Signature: Name (Print)Signature Date Name (Print)Signature Date Department/Division Manager Name & Signature: Records Coordinator Name & Signature: Records Management Name & Signature: Request for Authorization to Destroy Records 3. Print Request for Authorization to Destroy Records & attach Disposition Form detailing records for destruction. 1. Identify records that are eligible for destruction. 2. Fill in the fields below and be as descriptive as possible in the Record Description field (add rows as necessary). Complete this section for authorization to destroy records I certify that these OFFICIAL RECORDS AND COPIES are past the retention period specified by OCSD’s Records Retention Schedule and that all audit,business,and administrative requirements have been satisfied.Further,I certify that no HOLD has been placed on these OFFICIAL RECORDS AND COPIES due to any litigation,claim,negotiation,audit,or public records request and all legal,business, and administrative requirements have been satisfied. I certify that all information on this form is accurate and true to my knowledge by providing my signature. Required Approval Instructions Please contact Tina Knapp at ext. 7190 for questions/assistance or you may send an email to RecordsManagement@OCSD.com. Form Created 01/22/2020 Division Number Media Format Record Type(Select the Applicable Category From the List) Record Description(Project Number, Name, Specific Date Ranges, Specific Record Type, Any Details to Aid in Clear identification of Records) From Year(xxxx-Do Not Leave Blank) To Year(xxxx-Do Not Leave Blank) Trigger Date(If Applicable)Year Terminated, Superseded, Expired, Closed, etc. User Box Number(1, 2, 3, or 1 of 2, 2 of 2, etc.) Submitted By(First and Last Name)Date Submitted Disposition (Select From List Below) Historical(Select Yes/No) Confidential(Select Yes/No)GRM Barcode Retention Number Retention Length (Years) Eligible for Destruction(January 1) Required Fields If Applicable Retention Information 2019 Records Management Disposition Form Board Services Please send completed form to: recordsmanagement@ocsd.com *SAVE FORM TO YOUR COMPUTER BEFORE ENTERING DATA *Document prints on legal size paper These Fields Are For Reference Only Auto-population is Based on Record Type, "To Year" and Trigger Date 1 Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 1 Adopted TBD 1.0 INTRODUCTION 1.1 Vital records are those documents that contain information that enables the Orange County Sanitation District (Sanitation District) to continue vital and critical operations in the event of a major interruption to business. 1.2 Such interruptions could be natural disasters (for example, earthquake, pandemic, sudden and severe energy shortage, or flood) or man-made disasters (for example, accidental fire, cyberterrorism, arson, or civil unrest) which result in the loss of the normal means of access to vital records. 1.3 In most organizations, vital records comprise between two and five percent of the total record volume. During the initial records inventory, vital records titles were identified and assigned to Records Series. Vital records are identified with a “V” on the Record Retention Schedule. 2.0 PURPOSE 2.1 The purpose of the vital records management is to ensure that vital records are identified, protected, and accessible during or shortly following a disaster or major interruption to business. 3.0 SCOPE 3.1 Vital records are either irreplaceable or very difficult to replace. 3.2 Absence of vital records, or the inability to locate or translate vital records (in the case of machine-readable or digital records) means that the Sanitation District could not provide critical services to the public and its employees during a disaster or shortly thereafter. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 2 Adopted TBD 3.3 Vital records are maintained and protected in the format (paper, digital, Bold Planning, etc.) that is most appropriate for efficient retrieval. 3.4 Vital records include records that enable the Sanitation District to: 3.4.1 Provide required Sanitation District safety and health services during and immediately following a disaster or other major interruption to business. 3.4.2 Meet the obligations to Sanitation District employees and retirees. 3.4.3 Reconstruct legal obligations and rights. 3.4.4 Establish the financial position of the Sanitation District. 3.4.5 Reconstruct the Sanitation District’s assets and ownership. 4.0 PROCEDURES Responsibility ________ Action____________________________ Clerk of the Board/ Records Develop procedures for protecting vital records, either Management by storing them onsite in fire-resistive equipment or Specialist by sending copies offsite. Identify viable onsite or remote storage sites for records protection. Coordinate vital records protection procedures with the Sanitation District’s Integrated Emergency Response Plan. Develop procedures for retrieving vital records within the identified time requirements following a disaster. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 3 Adopted TBD Coordinate, identify, and develop agreements with vendors to provide records retrieval or recovery services required following a disaster. Work with the Risk Manager to ensure the Vital Records Management Program meets the Sanitation District needs. Risk Manager Review the vital records procedures to ensure that the Sanitation District interests are protected and to ensure minimum exposure to risk in the event of a disaster. Division Records Identify vital records based on an evaluation of Coordinator division business functions. Comply with procedures that protect vital records. Determine the frequency with which vital records must be stored both onsite and offsite. Routinely copy and forward vital records to onsite or offsite protective storage facilities. 5.0 VITAL RECORDS CATEGORIES 5.1 The following is a list of the record categories that are usually considered vital. The Records Series containing vital records are identified as such on the Records Retention Schedule. Financial Accounts Receivable Fixed Asset Inventories General Ledger Loan Payments Registers Proving Payment Statements Stock Certificates Tax Returns Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 4 Adopted TBD Negotiable Instruments Benefits Bonds Checks Claims Notes Payroll Retiree Benefits Ownership Capital Investments Deeds District Charter or Formation Records Leases Titles District Administration Board Meeting Minutes Delegation of Authority Ordinances Resolutions Contracts/ Agreements Major capital improvements or construction contracts or other major agreements Insurance Policies and Endorsements Engineering Drawings Maps Specifications Computer Software Applications Code Manuals (if created by District) Software Licenses Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 5 Adopted TBD 6.0 VITAL RECORDS FORMAT 6.1 Select the format for protecting and maintaining vital records that ensures accessibility and usability during a disaster or emergency response: 6.1.1 Source document (original or designated official version, regardless of format). 6.1.2 Distributed copy (copy of record that is routinely distributed). 6.1.3 Reproduced copy (hard copy of record that is copied for Vital Records Program needs). 6.1.4 Scan (Scanned for Vital Records Program needs). 6.1.5 Magnetic Tape (digital version of vital record). 6.2 Select Vital Records Protection Methods 6.2.1 Select the method most appropriate to protect the vital record. 6.2.2 Verify existing dispersal of record, ensure that vital records are available in multiple, geographically separate locations as part of normal business activities. 6.2.3 Improve dispersal by initiating distribution of copies of vital records to a secure location at the time of document creation. 6.2.4 Duplicate records by reproducing copies of vital records in a medium appropriate to efficient storage and use and send to a secure location. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 6.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: VITAL RECORDS Approved by: OCSD Board of Directors Vital Records 6 Adopted TBD 6.2.5 Move vital records from active use areas when no longer needed for active reference and send to a secure location. 6.2.6 Store vital records onsite in a secure location, such as the vault, that meets NFPA standards for fire-resistance. 6.3 Select Vital Records Update Frequency 6.3.1 Determine how often it is necessary to update vital records to ensure that the information is current. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 7.0 Effective Date: TBD Supersedes: 7/28/2020 SUBJECT: HISTORICAL RECORDS Approved by: OCSD Board of Directors Historical Records 1 Adopted TBD 1.0 INTRODUCTION 1.1 It is the policy of the Orange County Sanitation District (Sanitation District) to identify and preserve records that have historical significance for the Sanitation District. 2.0 PURPOSE 2.1 The purpose is to ensure that all Sanitation District records are reviewed for historical value prior to destruction through the application of well-accepted appraisal criteria. 2.2 Historical records are processed according to standard archival practice to ensure their preservation. 3.0 RESPONSIBILITY 3.1 The identification and review of Historical Records is administered under the authority of the Sanitation District’s Records Management Program. 3.2 Both the Office of Record and the District’s Records Management Specialist have a direct role in the implementation of identifying Historical Records. 4.0 OBJECTIVES 4.1 The objectives are: 4.1.1 Identify Sanitation District records of historical value. 4.1.2 Process Sanitation District records of historical value in a manner that will ensure that they are properly preserved. 4.1.3 Prepare a finding guide to the Sanitation District’s historical records to facilitate access to the records by Sanitation District staff and outside researchers. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 7.0 Effective Date: TBD Supersedes: 7/28/2020 SUBJECT: HISTORICAL RECORDS Approved by: OCSD Board of Directors Historical Records 2 Adopted TBD 4.1.4 Promote the use of the Sanitation District’s historical records in such areas as agency planning, management, development, public relations, and litigation support. 5.0 SCOPE 5.1 The scope includes the identification of records designated as historical on the retention schedule, the application of standard appraisal criteria at the end of the official retention period, and the processing and arrangement of historical records. 5.1.1 Processing and arrangement for paper records include: 5.1.1.1 Removal of hardware (staples, brads, and other fasteners) 5.1.1.2 Placing documents in acid free folders and boxes that meet the standards for archival preservation. 5.1.1.3 Preparation of inventories and finding guides to the historical records. 6.0 PROCEDURE 6.1 The policy applies to all Sanitation District and contract staff who create, receive, or maintain Sanitation District records. Orange County Sanitation District RECORDS MANAGEMENT PROCEDURE MANUAL Procedure Number: 8.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS MANAGEMENT PROGRAM AUDIT AND COMPLIANCE REVIEW Approved by: OCSD Board of Directors Audit & Compliance Review 1 Adopted TBD 1.0 INTRODUCTION 1.1 The Records Management Program Compliance Audit reviews and monitors compliance with the Orange County Sanitation District’s (Sanitation District) Records Management Program. 1.2 Periodically, the Records Management Specialist conducts a compliance audit with several Divisions. 1.3 All Divisions should complete the audit process every two years. 2.0 PURPOSE 2.1 The purpose of the Records Management Program Compliance Audit is to ensure that all Sanitation District records are created, received, maintained, and disposed of in accordance with the Board of Directors approved Records Management Policy and Procedure. 3.0 PROGRAM PROCEDURES Responsibility Action Records Management Specialist Review how Division records are kept, where they are located, in what format (hardcopy or electronic), and security (who has access). Compare records eligible to be destroyed with those actually destroyed by the Division. Note any records series destroyed prematurely or that have been retained beyond the approved destruction date. Review with staff, their knowledge and understanding of the Sanitation District Records Management Program, particularly the Records Retention Schedule and Records Disposition Policy. Write a summary report of findings with recommended corrective action, if necessary, such as additional training or revisions to Orange County Sanitation District RECORDS MANAGEMENT PROCEDURE MANUAL Procedure Number: 8.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORDS MANAGEMENT PROGRAM AUDIT AND COMPLIANCE REVIEW Approved by: OCSD Board of Directors Audit & Compliance Review 2 Adopted TBD existing documentation. Submit the report to the Division Manager and Department Head. Division Records Coordinator Assist Records Management Specialist in conducting the records compliance review in the designated Divisions. Respond to the summary audit report findings by identifying which corrective actions are planned or have been completed. Inform Records Management of changes within the Division and business practices that potentially may have an effect on the Records Management Program. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 9.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORD HOLD AND RELEASE Approved by: OCSD Board of Directors Record Hold and Release 1 Adopted TBD 1.0 INTRODUCTION 1.1 At any time during the life of a record or record series, there may be circumstances that require the “holding” or suspension of destruction of certain record series or types of records from being disposed of due to reasons specified by the legal counsel, auditors, or department managers. 1.2 Destruction suspension is a hold placed on the scheduled destruction of records that may be relevant to foreseeable or pending litigation, governmental investigation, audit, special organizational requirements, or other business needs not contemplated when the records were originally scheduled for disposal. 1.21 The five types of holds are: A. RIM Hold – used when there is cause for Records Management to research records for inconsistent, missing or incorrect information B. Legal/Regulatory Hold - Financial Audits and Anticipated or Pending Litigation C. Department Hold – Request from a department with justification D. Historical Hold – Preservation with justification E. Retention Schedule Change Hold – used when a change, addition, or deletion is required until the time the RRS can be changed 1.3 Depending upon the circumstances, a “Record Hold” may require the retention of all documents of a certain kind, whether they are hard copy records, electronic records, or non-records, as defined in Procedure 4.0. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 9.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORD HOLD AND RELEASE Approved by: OCSD Board of Directors Record Hold and Release 2 Adopted TBD 1.4 Once a “Record Hold” has been placed on particular records or record series, the records will not be disposed of until a “Record Release” has been issued by a Record Hold Requestor. 2.0 PURPOSE 2.1 The purpose of this procedure is to describe the procedures for suspending destruction or placing a hold on the destruction of records that may be relevant to foreseeable or pending litigation, governmental investigations, audits, or other special Sanitation District requirements, and for releasing the hold when it is no longer necessary. 2.2 This procedure requires that the Clerk of the Board, Records Management Specialist, and Division Records Coordinators be notified when holds on the destruction of certain records are necessary. 2.3 This procedure ensures that records subject to holds for any purpose, are maintained until resolution or conclusion of the matter. 3.0 SCOPE 3.1 This Procedure documents the process of suspending destruction or placing a hold on the destruction of records. 3.2 This Procedure applies to any record, non-record, or transitory record, in any format, at any time during the life of the record or transitory record. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 9.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORD HOLD AND RELEASE Approved by: OCSD Board of Directors Record Hold and Release 3 Adopted TBD 4.0 PROCEDURES FOR REQUESTING RECORDS DESTRUCTION HOLD Responsibility Action Legal Counsel Division Managers • Upon becoming aware of the need for the suspension of destruction of certain Sanitation District records that may be relevant to foreseeable or pending litigation, governmental investigations, audits, other special District requirements, or other business reasons, notify the Clerk of the Board. Clerk of the Board/Records Management Specialist • Review all documentation submitted by Record Hold Requestor. Contact Record Hold Requestor to clarify scope of requested Hold if necessary. • Upload all information to GovQA Legal Holds to reflect the Hold and the Estimated Date of Release. • Route Legal Hold to EMT, IT, Manager, and Records Coordinators in all affected Divisions along with any specific instructions. Division Records Coordinators • Review and file all Record Hold & Release Forms forwarded by GovQA portal. • Prior to purging files in accordance with Procedure 4.0 or completing a Request for Authorization to Destroy Records, cross-reference records identified to be purged or destroyed against Record Hold Requests on file. Identify documents subject to a Record Hold. Do not purge or request destruction of any documents subject to a Record Hold. • The EDMS Administrator (IT) will place a Legal Hold on relevant records in the EDMS System. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 9.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORD HOLD AND RELEASE Approved by: OCSD Board of Directors Record Hold and Release 4 Adopted TBD 5.0 PROCEDURES FOR REQUESTING RELEASE OF RECORDS DESTRUCTION HOLD Responsibility Action Clerk of the Board/Records Management Specialist • Periodically review Record Hold & Release GovQA portal and identify Estimated Dates of Release for previously placed Records Destruction Holds. • If the Estimated Date of Release on a Record Hold has passed, contact the Record Hold Requestor to inquire whether release of the Hold is appropriate. If the Record Hold Requestor indicates that release of the Hold is appropriate, route a Release Form through GovQA to the Record Hold Requestor and request completion. If the Record Hold Requestor indicates that release of the Hold is not yet appropriate, obtain and note the new Estimated Date of Release. Legal Counsel and Division Managers • Upon determining that a Hold on the destruction of certain District records is no longer needed, the originator of the Record Hold shall notify the Clerk of the Board and route an “Authorization for Release” through the GovQA portal with any specific instructions. Records Management Specialist • Review Authorization for Release and update GovQA. Route release to Records Coordinators in all affected Divisions, along with any specific instructions. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 9.0 Effective Date: TBD Supersedes: 7/28/2010 SUBJECT: RECORD HOLD AND RELEASE Approved by: OCSD Board of Directors Record Hold and Release 5 Adopted TBD Responsibility Action Division Records Coordinators • Review Authorization for Release forwarded by the Records Management Specialist. • Identify documents within scope of Authorization for Release and remove any notation of prior Hold. Any transitory records or records falling within the scope of the Authorization for Release may be purged or destroyed in accordance with Procedures 4.0 and 5.0, respectively. • The EDMS Administrator will manually release the Administrative Hold in the EDMS System. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 1 Adopted TBD 1.0 STATEMENT OF POLICY AND LAW The California Public Records Act (Government Code §6250 et seq.) (the “CPRA” or “Act”) declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person. In furtherance of that policy, the Act mandates, with specified exceptions, that public records are open to inspection at all times during the office hours of state and local agencies. The Act, however, recognizes a number of specific statutory exemptions to the general rule of public disclosure. The Act also authorizes local agencies to adopt procedures for making records available and for recovering the direct costs of duplicating those records. The spirit of the Act, and the policy of the Orange County Sanitation District (Sanitation District), is to permit access to all disclosable public records in the possession of the Sanitation District, unless doing so would constitute an unwarranted invasion of personal privacy or the request calls for the production of records that are exempt from disclosure under the Act. Other records may be kept confidential on a case-by-case basis only after a Sanitation District determination that the public interest served by non-disclosure clearly outweighs the public interest served by disclosure. An example of that type of record would be preliminary drafts of agreements prepared to facilitate discussion and/or negotiations, if disclosure prior to final agreement would have an adverse effect on the negotiation process. However, such analysis will usually involve the assistance of General Counsel. In addition, California courts have also recognized that certain records need not be disclosed if disclosure would reveal the public agency’s decision-making process in such a way as to discourage candid discussion within the agency, which would thereby undermine the agency’s ability to perform its functions. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 2 Adopted TBD 2.0 PROCEDURE 1.1 The Clerk of the Board/Custodian of Records (PRA Team) receives and processes all Public Records requests in accordance with Government Code Section 6250 - 6270.7. California Public Records Act and Sanitation District Board approved Policy Resolution No. OCSD 18-22. The PRA Team interprets each public record request in accordance with Government Code Section 6253.1 and attempts to assist members of the public to identify the record that contains the information they request. 1.2 The Sanitation District uses the GovQA Public Records Request Management Software (GovQA) to receive, correspond, route, track, and respond to Public Records requests. 1.3 To ensure consistency with the process of records requests, if a Department/Division receives a request from the public or agency to provide public records, the Department/Division should direct the requestor to the OCSD Public Records Portal on the OCSD.com website so that the request may be routed and tracked in the GovQA portal for response. The PRA team should be notified and will be able to assist. 2.0 PROCESS 2.1 Requests are received by the Sanitation District and placed in GovQA by either the requestor or in a few cases the PRA Team; and the Sanitation District Staff users/approvers enter the portal to respond or upload documents to fulfill the request. 2.2 When a request is initially received, the PRA Team immediately responds to the requestor, via GovQA, with an email receipt of request that provides a legal explanation of the PRA process. The PRA Team determines if the request is complete or requires clarification (e.g., too broad; apparent typographical errors; etc.). If necessary, the PRA Team contacts the requestor for clarification. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 3 Adopted TBD If the PRA Team and Department Head believe that employee rights or significant interests of the Sanitation District could be compromised by the requested disclosure, the PRA team and Department Head shall discuss the request with General Counsel prior to making such disclosure. 2.3 TIMELINESS. Although Sanitation District policy encourages a quicker response, the CPRA requires that the person requesting copies of Sanitation District records be notified within ten (10) calendar days of the Sanitation District’s determination as to whether the request, in whole or in part, calls for the production of disclosable, non- privileged records that are in the possession of the Sanitation District. Occasionally, where assistance of General Counsel is appropriate for example, the full ten (10) calendar days may be required in order to make the requisite determination. Under the Act, the Sanitation District may also be entitled to an additional fourteen (14) calendar days in which to make its initial determination under the following four (4) circumstances: 2.3.1. There is a need to search for and collect the requested documents from other offices, or offsite storage, separate from the office processing the request; 2.3.2. There is a need to search for, collect, and examine a voluminous amount of separate and distinct records which are demanded in a single request; or 2.3.3. There is a need to consult with another Agency or Department having a substantial interest in the determination of the request. This includes requests for Certified Payrolls from a Sanitation District Contractor or Sub-Contractor. 2.3.4. In the case of electronic records, there is a need to compile data, write programming language or a computer program, or to construct a computer report to extract data. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 4 Adopted TBD If the additional fourteen (14) calendar days are needed, either the General Counsel or PRA Team must notify the Requestor, in writing, of the reason or reasons for the fourteen (14) day extension and the date on which the determination is expected. If the final determination is to deny a request to inspect or copy Sanitation District records, the General Counsel or the PRA Team shall notify the Requestor, in writing, of the reasons for the denial. 2.4 PARTIAL DISCLOSURE. If portions of the requested record(s) are determined to be exempt from disclosure and those portions can be reasonably segregated from the rest of the record(s) by deletion, redaction or other means, the non-exempt portion shall be provided to the Requestor. 2.5 COST OF COPIES. Under the Act, the Sanitation District is entitled to be reimbursed by the Requestor for the direct costs of duplication. The Sanitation District has, however, made a policy determination to not charge the Requestor for the first ten (10) pages. If a Public Records Act request calls for the production of records in excess of ten (10) pages, then the Requestor shall be required to pay twenty-five cents per page for each additional page, which shall be reimbursement of the Sanitation District’s direct costs for duplication. The reimbursement rate shall not include recovery of costs for staff time spent searching for, retrieving, reviewing, evaluating and/or handling of responsive records. At the sole discretion of the Sanitation District, the Sanitation District may require the Requestor to submit, in advance, a check based on the estimated direct duplication costs. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 5 Adopted TBD Electronic records, which can easily be transmitted to the Requestor via GovQA will not be subject to the twenty-five cents per page copying charge. At the sole discretion of the Sanitation District, and depending on the estimated number of responsive records, the Requestor or the Sanitation District may retain the professional reprographic services of a bonded copy service. The Requestor shall be required to pay for or reimburse the Sanitation District for the direct costs of duplication associated with the use of a bonded copying service. In the event the Sanitation District approves of the use of a bonded copying service, the Requestor may select and retain a bonded copying service; however, such selection shall be subject to the Sanitation District’s approval. 2.6 COST OF VIDEOTAPES, AUDIOTAPES, COMPACT DISCS OR THUMB DRIVE. The charge to the Requestor for copies of videotapes, audiotapes, compact disc, DVD recordings, or thumb drives shall be at the District’s actual cost of reproduction. 2.7. MEDIA CONTACTS. Employees are encouraged to refer all media contacts and media inquiries to the PAO Officer/Administration Manager. All information requests requiring production of records shall be processed in accordance with the terms of this Policy, and upon completion of the preparation of the copies, shall be delivered to the requesting media representative by the Administration Manager. Department Heads shall report any and all media contacts to the Administration Manager as soon as possible. The Administration Manager shall coordinate any action required by such contact with the Clerk and keep the appropriate Department Head, General Manager, and General Counsel informed. 2.8. FORMS. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 6 Adopted TBD GovQA generated forms and letters shall be used by Sanitation District staff for purposes of complying with this administrative policy. 2.9 ACCESS TO FILES. No member of the public and no Sanitation District employee, other than an employee of the Department processing records, shall enter GovQA or any file cabinets, record storage areas or containers that hold Sanitation District records, except when authorized by the PRA Team or Department head. When a requestor is reviewing physical files, a member of the Sanitation District staff must be present during the entire file review. This may be the Clerk or staff member of the Department that owns the records. The Requestor may not remove any records during the file review. 2.10. REMOVAL OF RECORDS. The unauthorized removal of any record of the Sanitation District is a violation of California Government Code Section 6201, and is punishable by imprisonment, or fine, or both. 2.11 LITIGATION DOCUMENTS. The charge for all copies of any Sanitation District document or record produced pursuant to a subpoena or request for production of documents issued by a Court or an authorized administrative or regulatory agency or tribunal, shall be twenty-five ($.25) cents per page to reimburse the Sanitation District for its costs of research, retrieval, examination, handling, copying, and certification of the documents. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 7 Adopted TBD In the event, due to size or volume of the responsive records, special reproduction services are required, the person making the request shall pay the actual charges incurred for either the Sanitation District’s in-house copy service, or an outside copy service. For large records request, the Sanitation District shall require an advance deposit based on the estimated direct copying costs. Said deposit shall be paid by the Requestor prior to the Sanitation District commencing any work to obtain and copy the requested records. Litigation document requests shall be handled by the General Counsel and the Clerk of the Board. 3.0 ROUTINE REQUESTS 3.1 If the PRA Team determines the nature of the request to be routine (e.g., Site Assessments, stale check data requests, contract documents etc.), the team will then determine which Department should receive the request and route it accordingly via GovQA. The following types of requests route directly to the staff liaison that has been pre-designated by the Manager or Department head: A. Contracts and Purchasing If a request is made to either division, the entire division including the Supervisor and Manager are notified. The request is fulfilled, and the Supervisor or Manager approves prior to release. This prevents delays in turn around due to absenteeism. Routine requests include RFP/RFQ bidder information; cumulative purchase order lists; and contract compliance. B. Environmental Services requests for Site Assessment data are routed to a designated staff member in Environmental Services and is only escalated to a Supervisor or Manager when there is an underlying issue with the property or a permittee. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 8 Adopted TBD C. Finance Department routine requests for stale check data and Sewer Service Fees/Rebate requests automatically route to a designated staff member as determined by the Assistant General Manager/Director of Finance and Administrative Services. D. Planning/Engineering requests for Sewer connection/lateral maps and requests for Certified Payroll route to a designated staff member as determined by Assistant General Manager/Director of Operations and Maintenance. E. Human Resources requests are sent to a designated staff member as determined by the Human Resources Manager. 4.0 NON-ROUTINE REQUESTS: 4.1 Non-routine requests consist of a variety of things. Examples of these are: All emails/correspondence for a certain staff member, which requires IT assistance for E-Discovery, requests from law offices, or any request that the Clerk of the Board believes or determines is related to anticipated or current litigation. 4.2 Non-routine requests are sent to the affected Manager, Executive Management and/or General Counsel before beginning the process. Each department will assist with the process for research and retrieval and approval of what is released to the public. 5.0 COMPLETION 5.1 Once a request has been completed by the affected department/division, the request routes back to the PRA Team for final review before release. The review consists of checks for accuracy, confidentiality, or personal information, and redaction prior to its release. 5.2 The Clerk of the Board will provide a weekly summary containing the number of PRA’s received and processed with assigned Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 10.0 Effective Date: TBD Supersedes: 7/22/2010 SUBJECT: PUBLIC RECORDS ACT - RELEASE OF RECORDS TO THE PUBLIC Approved by: OCSD Board of Directors Public Records Act 9 Adopted TBD department detail to the Administration Manager and/or General Manager. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 1 Adopted TBD 1.0 INTRODUCTION 1.1 The Electronic Communications Policy of the Records Management Program controls the maintenance and storage of Orange County Sanitation District (Sanitation District) electronic mail records, text messages, instant messages, voicemail, and social media. Following the retention procedures ensures compliance with pertinent statutory, regulatory, operating, and administrative recordkeeping requirements. In addition, it ensures that records needed to conduct Sanitation District business are protected and accessible. The Records Retention Schedule (RRS) is the foundation of the Program and defines the periods required to maintain Sanitation District records, including all electronic communications. See Records Management Policy No. 4.0 for Records Classification. 2.0 PURPOSE 2.1 POLICY OBJECTIVES: 2.1.1 Provide clear and concise direction regarding use and retention of the Sanitation District's electronic communications systems, including electronic mail (email), text messaging, instant messages, and voicemail. 2.1.2 Comply with all applicable State and Federal laws and Sanitation District Personnel Policy 5.10 related to the use of email and all other forms of electronic communication. 2.1.3 Address the California Supreme Court's 2017 decision in City of San Jose v. Superior Court of Santa Clara County, holding that a Public Agency employee's communications related to the conduct of public business are subject to the California Public Records Act, even if they were sent or received using a personal account or personal device. 3.0 SCOPE/BACKGROUND 3.1 This policy applies to all persons (including employees, appointed officials, interns, and contractors) who are permitted to use the Sanitation District's Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 2 Adopted TBD computing or network resources, particularly the email functions of the system ("Authorized Users"). “Email" means any electronic communication to or from any Authorized Users using the Email System, including all information, data, and attachments to the electronic communication. “Email System" means the system of devices (including hardware, software, and other equipment) owned and controlled by the Sanitation District or the Authorized User for the purpose of facilitating the electronic transmission. "Electronic Communications” includes any and all electronic transmission, and every other means of recording upon any tangible thing in any form of communication or representation, including letters, words, pictures, sounds, symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored. Without limiting the nature of the foregoing, electronic communications include email, texts, instant messages, voicemails, and include communications on or within applications (apps) such as Facebook Messenger, Twitter, Microsoft Teams, etc. 4.0 POLICY 4.1 ROLES AND RESPONSIBILITIES 4.1.1 The Board Services and Information Technology (IT) divisions are responsible for administering this policy and procedure. 4.1.2 The Sanitation District Clerk of the Board and/or the Records Management Specialist or Designee (Clerk), with the advice of General Counsel, will monitor compliance and make the final determination of official records of the Sanitation District. 4.1.3 All Authorized Users are responsible for compliance with this policy and procedure. 4.2 DEFINITION OF "OFFICIAL SANITATION DISTRICT RECORD": Under this Policy, the definition of "Official Sanitation District Record" is the same as the definition provided in the California Public Records Act (Cal. Gov. Code§ 6250 et seq.) (Public Records Act) for "public records" and "writing": Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 3 Adopted TBD "... ‘Public records” include any writing containing information relating to the conduct of the public's business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics ..." "... 'Writing' means any handwriting, typewriting, printing, photostating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored." 4.3 ELECTRONIC COMMUNICATION RELATED TO SANITATION DISTRICT BUSINESS IS AN OFFICIAL SANITATION DISTRICT RECORD 4.3.1 Email and other forms of electronic communication, such as voicemail, texts, instant messaging and social media posts, generate correspondence and other types of records that can be recognized as Official Sanitation District Records and may be subject to disclosure under the Public Records Act. In addition, any Official Sanitation District Record created through email and other forms of electronic communication must be protected and retained in accordance with records retention laws. 4.3.2 Messages transmitted using the Sanitation District's Email System or Sanitation District-owned equipment with capabilities for text messaging and/or voicemail, should be messages which involve Sanitation District business activities and contain information essential to accomplishment of business-related tasks, or can otherwise be recognized as Official Sanitation District Records. Any incidental (personal) email, text, instant message, or voice messages are not considered public records but may still be discoverable. All electronic communications are the property of the Sanitation District. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 4 Adopted TBD 4.4 SANITATION DISTRICT EMAIL SYSTEM IS NOT FOR STORAGE The Sanitation District reserves the right to retrieve and make proper and lawful use of any and all electronic communications transmitted through the Sanitation District's Email System and any Sanitation District-owned and subsidized equipment. Although the use of electronic communications is considered official Sanitation District business, the Sanitation District's communications systems, including email, text messaging, instant messaging, and voicemail, are intended as a medium of communication only. Therefore, the Email System and any Sanitation District-owned or subsidized equipment such as cell phones should not be used for the electronic storage or maintenance of documentation, including, but not limited to, Official Sanitation District Records. Regarding email, the system administrator performs regular electronic back-up of the Sanitation District's Email System; however, the back- up is not a copy of all Sanitation District email activity that occurred during any given period. 5.0 GUIDELINES FOR PROPER EMAIL USAGE 5.1 Authorized Users are responsible for managing their mailboxes, including organizing and deleting any non-Sanitation District related messages that do not constitute Official Sanitation District Records. Authorized Users are responsible for determining if emails contain substantive information regarding Sanitation District business or may later be important or useful for carrying out Sanitation District business, and thus could be considered as Official Sanitation District Records. 6.0 USE OF SANITATION DISTRICT ELECTRONIC COMMUNICATIONS VIA PERSONAL ACCOUNTS 6.1 Sanitation District accounts shall be used to conduct Sanitation District business. Authorized Users should not use personal accounts for the creation, transmission, or storage of electronic communications regarding Sanitation District business. 6.2 All Authorized Users shall, within 90 days following the adoption of this updated policy, search all private, non-governmental electronic messaging accounts to Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 5 Adopted TBD which they have user access and locate any electronic communications that might constitute an Official Sanitation District Record. All such communications shall be forwarded to the Authorized User's Sanitation District-provided account. To the extent the Authorized User believes that any part of such communications contains personal matter not related to the conduct of the public's business, the Authorized User shall provide a declaration, as set forth in Exhibit A. 6.3 If an Authorized User receives an electronic message regarding Sanitation District business on his/her non-Sanitation District electronic messaging account, or circumstances require such person to conduct Sanitation District business on a non-Sanitation District account, the Authorized User shall either: (a) copy ("cc") any communication from an Authorized User's personal electronic messaging account to his/her Sanitation District electronic messaging account; or (b) forward the associated electronic communication to his/her Sanitation District account no later than 10 days after the original creation or transmission of the electronic communication. 6.4 Authorized Users shall endeavor to ask persons sending electronic communications regarding Sanitation District business to a personal account to instead utilize the Authorized User's business account and, likewise, shall endeavor to ask a person sending an electronic communication regarding non- Sanitation District business to use the Authorized User's personal or non- Sanitation District electronic messaging account. 7.0 ELECTRONIC COMMUNICATIONS AND PRIVACY 7.1 NO EXPECTATION OF PRIVACY 7.1.1 Personnel Policy 5.10 states that Sanitation District Electronic Communication devices are the exclusive property of the Sanitation District. Authorized Users have no right or expectation of privacy or confidentiality in any message created, sent, received, deleted, or stored using the Sanitation District Email System or any Sanitation District- owned or subsidized communication devices. All messages and any attachments on the Sanitation District's computer network, Email System, Sanitation District-owned system or device, or Sanitation Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 6 Adopted TBD District subsidized communication device are subject to Sanitation District review and disclosure of electronic communications regarding Sanitation District business. 7.1.2 Electronic communications regarding Sanitation District business that are created, sent, received, or stored on an electronic messaging account may be subject to the Public Records Act, even if created, sent, received, or stored on a personal account or personal device. Most communications that include Authorized Users are not confidential communications; however, certain communications such as investigations, personnel records, or attorney-client communications may be confidential or contain confidential information. Questions about whether communications are confidential, and how they are to be preserved, should be discussed with the Clerk. 7.2 USE CAUTION WITH CONFIDENTIAL INFORMATION All Authorized Users must exercise a greater degree of caution in sending confidential information on the Sanitation District's electronic communications systems than they take with other media because of the risk that such information may be copied and/or retransmitted. All email correspondence containing confidential information should be tagged as such and stored in a clearly labeled confidential folder to protect and preserve the privacy and confidentiality of the record. When in doubt, do not use email, text messaging, instant messaging, or voicemail as a means of confidential communication. 8.0 PUBLIC RECORDS REQUESTS, RETENTION, AND DESTRUCTION Electronic communications are a business tool which shall be used in accordance with generally accepted business practices and all Federal and State laws, including the California Public Records Act, to provide an efficient and effective means of intra- agency and interagency communication. Under most circumstances, communications sent electronically are public records, subject to disclosure under the California Public Records Act and subject to records retention laws applicable to a variety of government agencies. 8.1 PRESERVING ELECTRONIC MESSAGES - PUBLIC RECORDS ACT Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 7 Adopted TBD REQUESTS, SUBPOENAS, CLAIMS, AND POTENTIAL CLAIMS AGAINST THE SANITATION DISTRICT The Sanitation District receives requests for inspection or production of documents pursuant to the Public Records Act, as well as subpoenas or court orders for documents. In the event such a request or demand includes electronic messages, Authorized Users who have control over or access to any such messages, once they become aware of the request or demand, shall use their best efforts, by reasonable means available, to temporarily preserve any such message until it is determined whether the message is subject to preservation, public inspection, or disclosure. Authorized Users shall contact the Clerk regarding any such messages that are within their control. 8.2 CALIFORNIA PUBLIC RECORDS ACT 8.2.1 In the event a Public Records Act request is received by the Sanitation District seeking electronic communications of Authorized Users, the Clerk shall promptly transmit the request to the applicable Authorized User whose electronic communications are sought. The Clerk shall communicate the scope of the information requested to the applicable Authorized User, and an estimate of the time within which the Clerk intends to provide any responsive electronic communications to the requesting party. 8.2.2 It shall be the duty of each Authorized User receiving such a request from the Clerk to promptly conduct a good faith and diligent search of all Business and Personal electronic messaging accounts and devices for responsive electronic communications. The Authorized User shall then promptly transmit any responsive electronic communications to the Clerk. Such transmission shall be provided in sufficient time to enable the Clerk to adequately review and provide the disclosable electronic communications to the requesting party. If the Authorized User is unable to transmit the responsive communications, the IT division has the ability to extract the pertinent communications and ensure the appropriate metadata is preserved. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 8 Adopted TBD 8.2.3 Based on the nature of the Public Records Act request, the Clerk may also request an eDiscovery of all electronic email records and instant messages through the IT division. 8.2.4 In the event an Authorized User does not possess responsive electronic communications from the Sanitation District’s owned or subsidized electronic messaging account, the Authorized User shall so notify the Clerk by way of a written declaration (Exhibit A). 8.3 AUTOMATIC DELETION OF EMAIL The Sanitation District's email system automatically deletes Sanitation District emails, including any text messages that become emails, which are more than 24 months old from “Inbox” and "Sent" email folders of each Sanitation District email user. Email in "Deleted" folders will be automatically removed after ninety (90) days. 8.4 EMAIL FOLDER MANAGEMENT 8.4.1 Authorized Users are responsible for the daily management of their email boxes and associated folders. To ensure maximum efficiency in the operation of the Email System, Authorized Users are directed to delete email messages that are NOT Official Sanitation District Records from their inboxes on a weekly basis. These Transitory email records, based on the content of the information which only have a retention value of a few days or weeks, can be deleted from the Email Inbox upon review and determination when the purpose of the information has been fulfilled - which can be any time up to 90 days. All email records moved to Deleted will be automatically purged by IT after 90 days. Examples of such messages are personal emails, solicitations, email advertisements/ announcements, or newsletters. 8.4.2 If email messages that are not Official Sanitation District Records are necessary for transitory work, preliminary drafts, or preparation of work product or personal notes, Authorized Users should either move the record to a dedicated email (working) folder, print the email and maintain the paper copy, or create a PDF version of the email Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 9 Adopted TBD (save as PDF) and store the file in an electronic folder on the Sanitation District's network drive (OneDrive, SharePoint and SharePoint Online) to be deleted when no longer needed. 8.4.3 Attachments to email messages should be retained or disposed of according to the content of the attachment itself, not according to the email transmitting the attachment. Many email attachments are duplicates of existing documents or are draft versions of documents that might not be retained by the Sanitation District after the final version of the document is complete. If you need help in determining whether an attachment to an email message must be retained, please contact the Clerk. 8.5 DETERMINATION OF RECORD In accordance with Records Management Policy 4.0, it is the responsibility of Authorized Users to determine if an electronic communication is an Official Sanitation District Record which must be retained in accordance with the Sanitation District's Records Retention Policy. Electronic communication messages (including any attachments) that are deemed to be Official Sanitation District Records shall be preserved. Authorized Users shall consider the content of an electronic communication when determining if it is an Official Sanitation District Record. The Clerk can assist in making such a determination. In addition, following is a general guideline for determining whether an electronic communication is an Official Sanitation District Record: Electronic Communications that are generally considered as Public Records Electronic Communications that are generally NOT considered as Public Records (Retention time is 2 years or more) (Retention time is no more than 90 days) Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 10 Adopted TBD Electronic Communication that is created or received in connection with official Sanitation District business. Personal messages and announcements not related to official Sanitation District business. Electronic Communication that shows how a Sanitation District policy was created or how a decision was made by Sanitation District staff and/or the Sanitation District Board of Directors. Duplicate documents (copies or excerpts) distributed for convenience or reference. Electronic Communication that begins, authorizes, or completes an item or a transaction of official Sanitation District business. Transmittal messages that merely assist the flow of work. Electronic Communication that documents significant official decisions or commitments reached verbally (person-to-person, by phone, or in conference) and not otherwise documented in Sanitation District files. Electronic Communications containing preliminary drafts, notes, or interagency or intra-agency memos that are not retained in the ordinary course of business. Gov. Code § 6254(a). Records that are normally retained do not qualify for this exemption. 8.6 ELECTRONIC COMMUNICATIONS UPON TERMINATION Upon an Authorized User’s retirement or termination, IT will forward the user’s Electronic communications to the immediate supervisor for review. In accordance with the policy herein, it is the Supervisor’s duty to review and determine which email/text messages, voicemails etc. should be preserved, retained, or Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 11 Adopted TBD disposed of according to the content of the email and following the approved Sanitation District’s Records Retention Schedule. Once determined, the Supervisor should either transfer the records to a dedicated email (working) folder in their email inbox, print the communication and maintain the paper copy, or create a PDF version of the email (save as PDF) and store the file in an electronic folder on the Sanitation District's network drive (OneDrive, SharePoint and SharePoint Online) to be retained or to be deleted when no longer needed. Once completed, IT will dispose of the entire mailbox after 90 days unless otherwise requested by supervisor. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 12 Adopted TBD Exhibit “A” In the matter of: California Public Records Act Request Pursuant to Gov. Code § 6250 et seq. Re: __________________________________ _____________________________________ Insert name of record request Request #: _________________ Declaration of: ______________________________ Print or type name of user DECLARATION REGARDING SEARCH OF PERSONAL ELECTRONIC MESSAGING ACCOUNTS STATE OF CALIFORNIA COUNTY OF ORANGE ORANGE COUNTY SANITATION DISTRICT I, ______________________________________________________ declare: Print name 1. I received notice of a California Public Records Act (“CPRA”) request regarding a search of my personal electronic messaging account(s). 2. I understand that the CPRA request seeks: _____________________________________________________________________ Insert text of CPRA request. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 13 Adopted TBD 3. I am the owner or authorized user of the following personal electronic messaging account and have the authority to certify the records: ______________________________________________________________________ Insert description of personal electronic messaging account(s). 4. I have made a good faith, diligent, thorough, and complete search of the above mentioned personal electronic messaging account(s) for all electronic communications potentially responsive to the above mentioned CPRA request. 5. Any responsive electronic communications discovered, and referenced below, were prepared, or used by me in the ordinary course of business at or near the time of the act, condition, or event. 6. Any responsive electronic communications discovered, and referenced below, are true copies of all records described in the above mentioned CPRA request. Check the applicable box:  I certify that I do not possess responsive electronic communications.  I certify that I cannot reasonably recover responsive electronic communications without technical assistance. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Explain efforts to retrieve responsive electronic communications and why you were unable to recover responsive electronic communications. Add technical assistance required.  I certify that I discovered potentially responsive electronic communications from my personal electronic messaging account, but I am withholding that information because the information is “personal” business. This is for the following reasons: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 11.0 Effective Date: TBD Supersedes: None SUBJECT: ELECTRONIC COMMUNICATIONS POLICY Approved by: OCSD Board of Directors Electronic Communications Policy 14 Adopted TBD ______________________________________________________________________ ______________________________________________________________________ Describe with sufficient facts why the contested information is personal business and not subject to the CPRA. Attach additional pages, if necessary.  I certify that I discovered potentially responsive electronic communications from my personal electronic messaging account. I am providing all responsive information. However, some information is non-responsive, and I am withholding that information, because the information is personal business. This is for the following reasons: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Describe with sufficient facts why the contested information is personal business and not subject to the CPRA. Attach additional pages, if necessary. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that I have personal knowledge of the facts set forth above. Executed this ___ day of _______________ 20___ , in ______________________, California. By:________________________________ Print Name:_________________________ Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 1 Adopted TBD This Procedure applies only to Invitation for Bids (IFBs) with an award amount of $10,000,000 or more, to the lowest responsive, responsible bidder. 1.0 PRE-BID 1.1 If Escrow of Bid Documents (Escrow) is required (per Bid Requirements Form), Contracts Administrator (CA) will notify Records Management the need for escrow and will establish a time and date for Bidders to submit their Bid Documents for escrow as specified in the Special Provisions, “Escrow of Bid Documents.” a. This date and time submission will be within the date and time set forth in the Contract’s Special Provisions. b. The date must also be coordinated with Records Management’s schedule (e.g., check to see that if the Escrow Bid Document submission date is on a Friday, Records Management is available). 1.2 CA submits a Meeting Planner to reserve a room in the Administration Building for receipt of the Bid Documents for escrow. 1.3 CA schedules a meeting with Records Management, via Outlook Calendar, on the date and time scheduled for receipt of Bid Documents for escrow. 1.4 Upon receipt of the Outlook meeting request, Records Management schedules the date for Offsite Storage (GRM) to transfer the Escrow Bid Documents to offsite storage. 1.5 GRM requires 24 hours’ notice for pick-up, and usually picks up between 11:00 a.m. and 2:00 p.m. (Therefore, it is best to schedule receipt of the Bid Documents in the morning) 2.0 BID OPENING 2.1 At Bid opening, the Sanitation District announces the two (2) lowest Bidders who will be required to submit their Bid Documents for escrow within the date and time set forth in the Special Provisions. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 2 Adopted TBD 2.2 At the Bid Opening, Bidders shall be reminded that: 2.2.1 Failure to timely submit Bid Documents for escrow may result in a Bidder being deemed non-responsive. 2.2.2 Escrowed Bid Documents must be delivered in a sealed container, marked with the project name and the words "Escrowed Bid Documents." If Bidders are not using a safe, Bidders should use a regular document storage size box (10”x12”x15”). 2.3 The Escrowed Bid Documents shall be accompanied with a Bid Document Certification, signed by an individual authorized by the Bidder to execute the Bidding proposal, stating that the material in the Escrowed Bid Documents constitutes the complete, only, and all documentary information used in preparation of the Bid and that he or she has personally examined the contents of the Escrowed Bid Documents container and has found that the documents in the container are complete. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 3 Adopted TBD 3.0 POST BID OPENING 3.1 After Bid Opening, but no later than the date and time for receipt of Escrow Bid Documents, the CA will prepare a “Records Storage Facility Transfer Request,” for each Bidder’s Escrowed Bid Documents. A separate form is required for each Bidder’s Escrowed Bid Documents due to the fact each Bidder’s escrow box is assigned a separate bar code to be affixed to the Form. Also, each Bidder must sign the Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 4 Adopted TBD Records Storage Facility Transfer Request Form applicable to their documents. After the meeting – scan and save a copy of all documents. 3.2 In preparation for the arrival of Bidders on the date set for receipt of Escrowed Bid Documents, the CA shall prepare an attendance sign-in record form for record of attendance. The representative of each company and all the Sanitation District staff in attendance must fill out. A copy should be made and provided to each representative of the company delivering documents and the original kept on file with Record Management. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 5 Adopted TBD 3.3 At the time and date for submission of Bid Documents for escrow, the two lowest Bidders will hand deliver their Bid Documents to Sanitation District Records Management and the CA. The Sanitation District Staff /Contractor will open and review the contents together at the Sanitation District. 3.4 Each bidder will fill out and sign an “Intake of Escrow Bid Documents” previously filled out by Records Management. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 6 Adopted TBD 3.5 After the Sanitation District approves of the documentation in the Bidders’ Bid Documents, the Sanitation District Records Management will affix GRM bar codes and ID numbers on Records Storage Transfer form and to each Bidder’s Escrowed Bid Document box. The Bidders, the CA and Records Management shall all sign the completed Records Storage Facility Transfer Request. 3.6 Each Bidder, the CA and Records Management will receive a copy of the completed form for their records and future reference. Orange County Sanitation District RECORDS MANAGEMENT POLICY & PROCEDURE MANUAL Procedure Number: 12.0 Effective Date: TBD Supersedes: 9/13/2006 SUBJECT: ESCROW OF BID DOCUMENTS Approved by: OCSD Board of Directors Escrow of Bid Documents 7 Adopted TBD 3.7 GRM will thereafter take possession of the apparent two low bidder’s Escrowed Bid Documents and transfer them to its document storage facility. 4.0 AFTER CONTRACT AWARD 4.1 Following the Award of the Contract, the Sanitation District will return the Escrowed bid Documents to the unsuccessful Bidder(s). The CA will complete the Escrow Records Retrieval Form and obtain receipt signatures from the Bidder(s), the CA and Records Management. 5.0 EXCEPTIONS 5.1 In the event of a bid protest or other problem with the apparent low bid, the CA will contact the third, and perhaps fourth apparent low bidders and complete procedure numbers 9 and 10 above. 5.2 For Design-Build (DB) Projects, only the Proposal Documents of the successful proposer will be escrowed, after the award of contract by the Board of Directors. CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type DW001 LO DW002 LO H DW003 NN DW004 NN DW005 S EL, P DW006 S+2 Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Historical Records:Photos, Slides Used by O&M, Videos, Correspondence GC §60201 Confidential Historical Vital Districtwide Record Type Retention Citations / Comments Published Articles Written/Contribution by OCSD Staff GC §60201; SOS c24 Speeches and Non-Marketing Related Presentations & Supporting Documents (Includes PowerPoints)GC §60201; SOS c24 Non-Historical Photos & Videos GC §60201 Speeches and Presentations:Presentations Not Made at Board/Committee Meetings GC §60201Some records may be kept for historical value Reference Files: Equipment Manuals GC §60201, GC §53161 1 Districtwide Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type BSD001 LO EL, P BSD002 LO EL, P BSD003 LO EL, P BSD004 LO EL, P BSD005 LO EL, P BSD006 2 EL, P Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Board and Committee Meeting Agenda Packets and Meeting-Related Materials:Agenda, Agenda Reports & Attachments, Presentations, GM Monthly Report GC §34090; SOS c22, SOS c42 Confidential Historical Vital Board Services Record Type Retention Citations / Comments Affidavits of Publications Notices GC §60201, GC §54960.1(c)(1) Agreements & Contracts, Political & Outside Jurisdictions/Agencies: Cooperative Agreements, JPAs (Joint Powers Authorities), JFAs (Joint Finance Authorities), Interagency, Reimbursement Agreements GC §60201, GC §60201(d)(9), GC §60201(d)(1) Annexation Files GC §34090, GC §60201(d)(1); SOS c28 Bids - Awarded (Board Reviewed)GC §60201(d)(6); SOS c30, SOS c27 Bids - Unsuccessful (Board Reviewed)GC §34090, GC §60201(d)(11), GC §602010(d)(6); SOS c30 2 Board Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Board Services Record Type Retention Citations / Comments BSD007 T+10 EL, P BSD008 T+7 EL, P BSD009 LO EL, P BSD011 EX+5 EL, P BSD012 LO EL, P BSD013 LO EL, P Board Administration Files: Loyalty Oaths, Election Records, Directors Lists, Contact Information PC §801.5 22; 29 USC §1113; SOS c18; GC §34090(d)(1) Conflict of Interest (FPPC Filings)GC §81009(e); SOS c18 Purchasing, Contracts & Agreement Files - Capital Improvement Projects (CIP) & Non-CIP - Committee or Board Approved: Includes Authorization Documents; Change Orders; Amendments; Notices; Published Invitation for Bid (IFB) Documents, including Specifications & Drawings, Solicitation Addenda and Bulletins Issued; Notices of Intent to Award; Notices of Award; Notices to Proceed; Notices of Completion GC §60201; CCP 337; CCP 337.15; SOS c22; SOS c30 Ethics Training: Sexual Harassment Board Only, Ethics Training Board & Employee GC §53235.2(b) Formation Files GC §60201(d)(1) Land Records: Easements, Grant Deeds, Quit Claim Deeds, Abandonments, Condemnations, Real Estate Purchase & Sale, Property Agreements, Encroachment Permits, Etc. GC §60201(d)(8), GC §34090(a) 3 Board Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Board Services Record Type Retention Citations / Comments BSD014 LO EL, P BSD015 CL+6 EL, P BSD016 LO EL, P BSD017 LO EL, P BSD018 LO EL, P BSD019 LO EL, P Legal Opinions SOS c23 Litigation Files GC §60201(d)(4) Meeting Minutes: Board & Board Committees GC §60201(d)(3) Ordinances GC §60201(d)(2) Recorded Project Documents: Notices of Completion, Easements, Deeds GC §60201(d)(8); SOS c26 Resolutions GC §60201(d)(2), GC §34090 4 Board Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Board Services Record Type Retention Citations / Comments BSD020 LO EL BSD021 3 EL, P BSD023 CL+2 EL, P BSD024 LO EL, P BSD025 LO EL, P BSD026 LO EL, P Tapes & Digital Recordings (Audio & Video): Board or Committee Meetings GC §54953.5(b) Minimum retention 30 days or until adoption of the minutes Per Brown Act Director Communications:General Board Correspondence PC 801.5 22; 29 USC §1113 Records Destruction Records: Approvals, Certificates, Requests GC §60201; SOS c23 Public Record Act Requests GC §60201(d)(5); SOS c23 Grand Jury Reports/Responses GC §60201 Records Retention Schedules CCP §343; SOS c23; Schedules are superseded when updated. 5 Board Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Board Services Record Type Retention Citations / Comments BSD027 S+3 EL, PRecords Management Annual Audits: Inventory, Storage, Destruction GC §60201 6 Board Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type CPM001 LO EL, P CPM002 CL+7 EL, P Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Purchasing, Contracts & Agreement Files - Non-CIP Projects - Not Committee or Board Approved: Includes Insurance Certificates; Authorization Documents; Change Orders; Amendments; Notices; Pre-Award Bid/Proposal Packages; Bid/Proposal Evaluation Materials; Protest Documents; Project Documents; Published Invitation for Bid (IFB) Documents, including Specifications & Drawings, Addenda and Bulletins Issued, Bid Requirements Form, Question & Answer Logs, Outreach Materials, Evaluator Certifications, Responsiveness & Responsibility Review Documents (Safety, Finance, Experience Requirements), Clarification Requests & Responses, and Bid/Proposal Evaluation Memorandum; Notice of Award Recommendations; Protest and Associated Documents; Determination on Protests; Appeals; Determination of Appeals; Preliminary Notices; Stop Notices; Notices of Completion For Purchasing, Contracts & Agreement Files that are Committee or Board approved, please see BSD009 GC §60201; CCP 337; SOS c30 Confidential Historical Vital Contracts, Purchasing, and Materials Management Record Type Retention Citations / Comments Purchasing, Contracts & Agreement Files - Capital Improvement Projects (CIP) - Not Committee or Board Approved:Includes Insurance Certificates; Authorization Documents; Change Orders; Amendments; Notices; Pre-Award Bid/Proposal Package; Bid/Proposal Evaluation Materials; Protest Documents; Project Documents; Published Invitation for Bid (IFB) Documents, including Specifications & Drawings, Addenda and Bulletins Issued, Bid Requirements Form, Question & Answer Logs, Outreach Materials, Evaluator Certifications, Responsiveness & Responsibility Review Documents (Safety, Finance, Experience Requirements), Clarification Requests & Responses, and Bid/Proposal Evaluation Memorandum; Notice of Award Recommendations; Protest and Associated Documents; Determination on Protests; Appeals; Determination of Appeals; Preliminary Notices; Stop Notices; Notices of Completion For Purchasing, Contracts & Agreement Files that are Committee or Board approved, please see BSD009 GC §60201; CCP 337; CCP 337.15; SOS c22; SOS c30 7 Contracts, Purchasing, and Materials Management Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Contracts, Purchasing, and Materials Management Record Type Retention Citations / Comments CPM003 LF C, V CPM005 LO EL, P CPM008 CL+4 EL, P CPM009 CL+1 Escrow Bid Documents CCP §337.15: Unsuccessful Escrow Bid Documents are returned to Contractor after Contract is awarded. The Escrow Bid Documents for the Awarded Contractor are returned at the end of the life of the facility (business preference to retain these documents longer than required by §CCP 337.15, which indicates CL+10). OCSD acts as a temporary custodian of the documents, which remain the property of the bidders. Purchase Order & Requisition Files (Including Committee or Board Approved):Open Annual (OA), Open Blanket (OB), Open Purchase (OP), and Open Service (OS)GC §60201(d)(12); CCP §337; SOS c30 Warehouse and Materials Management Records: Sales Orders, Discrepancies, Add To Stores, Receivers, Return To Vendors (RTV), Shipping Records, Inventories, Disposal of Surplus Assets GC §60201; GC §34090; CCP §337; SOS c29 Procurement Card Documentation Reconciliation, Requisition Credit Card Purchases, Reports, Agreement, Correspondence GC §60201 8 Contracts, Purchasing, and Materials Management Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Contracts, Purchasing, and Materials Management Record Type Retention Citations / Comments CPM019 LO EL, P CPM020 LO EL, P Certificates of Insurance CCP §337.15; SOS c24 Purchasing & Contracts Support Documents - CIP & Non-CIP - Committee or Board Approved:Includes Pre-Award Bid/Proposal Packages; Bid/Proposal Evaluation Materials; Project Documents; Bid Requirements Forms; Question & Answer Logs; Outreach Materials; Evaluator Certifications; Responsiveness & Responsibility Review Documents (Safety, Finance, Experience Requirements), Clarification Requests and Responses; Bid/Proposal Evaluation Memorandum; Notice of Award Recommendations; Protest and Associated Documents, Determination of Protests; Appeals; Determination of Appeals; Preliminary Notices; Stop Notices GC §60201; CCP 337; CCP 337.15; SOS c22; SOS c30 9 Contracts, Purchasing, and Materials Management Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type ENG001 LO ENG002 25 ENG003 20 ENG004 CL+2 ENG005 CL+10 ENG006 LO Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential Utility Requests: Received Plans, OCSD Response GC §60201; SOS c29 General Correspondence:Internal and/or Project-Related Meeting Discussions, Correspondence, Meeting Minutes GC §60201; CCP §337.15 Agreements, Annexations, Land Records, Connection Permits, Encroachment Permit Supporting Documentation: Letters, Meeting Minutes GC §60201(d)(8) CEQA Documents: Includes Environmental Impact Reports and Addenda, Negative Declarations, Notices of Completion and Determination, Comments on Environmental Documents, Statements of Overriding Considerations, Exemptions, Technical Studies, Initial Studies, Mitigation and Monitoring Reports 14 CCR §15095©, 14 CCR§ 15208, 14 CCR §15075, 15094, 14 CCR §15062, 14 CCR §15112; GC §60201, GC §60201(d)(10); SOS c27 CEQA General Correspondence with Outside Cities/Agencies: Includes Written and Electronic Correspondence 14 CCR §15095(c), 14 CCR§ 15208, 14 CCR §15075, 15094, 14 CCR §15062, 14 CCR §15112; GC §60201(d)(10); SOS c27 City or County Plans:Specific Plan, Master Plan SOS c28, SOS c27, SOS c26, GC §60201(d)(10) 10 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential ENG007 CL+10 ENG008 CL+10 ENG009 CL+10 ENG010 CL+10 ENG011 CL+10 ENG012 CL+10 Construction and Installation: Consultant Monthly Report, Contract Submittal, Correspondence, Gate Review, Inspection Documentation, Meeting Agendas and Minutes, Project Photos, Public Outreach, Requests and Changes (Bulletin, Contractor Cost Proposal, Delay and Schedule Analysis, Field Change Order, Request for Change, Request for Information, Request for Proposal, Time and Materials Report), Safety Documentation, ETAP Documents CCP §337.15 Commissioning:Correspondence, Gate Review, Meeting Agendas and Minutes, Project Photos, Substantial Completion-Beneficial Use, Use Prior to Completion, Substantial Completion, Final Completion, Testing Documentation CCP §337.15 Closeout: Correspondence, Gate Review, Meeting Agendas and Minutes, Project Photos, Final Acceptance and Release of Retention, Warranty Documentation GC §60201(d)(12); CCP §337.15 Project Development: Correspondence, Feasibility Study, Gate Review, Meeting Agendas and Minutes, Project Photos, Handoff Documents, Consultant Monthly Report GC §60201 Preliminary Design:Correspondence, Design Submittal, Gate Review, Meeting Agendas and Minutes, PDR Documentation, Project Photos, Public Outreach, Consultant Monthly Report GC §60201 Design:Consultant Monthly Report, Correspondence, Design Submittal, FDS, Gate Review, Meeting Agendas and Minutes, Project Photos, Public Outreach, Handoff Documents, ETAP Documents GC §60201 11 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential ENG013 CL+10 ENG014 CL+10 ENG015 CL+10 ENG016 CL+10 Construction Agreement: Solicitation (Addendum and Question Answer Document, Award Document, Bid and Evaluation, Invitation for Bid Document, Meeting Agendas and Minutes, Protect Document, Sole Source) Contract Administration (Certified Payroll, Change Order, Claims Documentation, Conformed Contract Package, Contract Closeout, Contractor Progress Payment, Other Agreement, Stop Notice Request-Release GC §60201(d)(12); CCP §337.15 Professional Service Agreement:Solicitation (Addendum and Question Answer Document, Award Document, Meeting Agendas and Minutes, Proposal and Evaluation, Protest Document, Request for Proposal, Request for Qualification, Scope of Work, Sole Source, Statement of Qualification and Evaluation), Contract Administration (Agreement Closeout, Amendment and Reallocation, Conformed Agreement Package, Consultant Invoice) GC §60201(d)(12); CCP §337.15 Professional Design Service Agreement: Solicitation (Addendum and Question Answer Document, Award Document, Meeting Agendas and Minutes, Proposal and Evaluation, Protest Document, Request for Proposal, Request for Qualification, Scope of Work, Sole Source, Statement of Qualification and Evaluation), Contract Administration (Agreement Closeout, Amendment and Reallocation, Conformed Agreement Package, Consultant Invoice) GC §60201(d)(12); CCP §337.15 Professional Construction Service Agreement: Solicitation (Addendum and Question Answer Document, Award Document, Meeting Agendas and Minutes, Proposal and Evaluation, Protest Document, Request for Proposal, Request for Qualification, Scope of Work, Sole Source, Statement of Qualification and Evaluation), Contract Administration (Agreement Closeout, Amendment and Reallocation, Conformed Agreement Package, Consultant Invoice) GC §60201(d)(12); CCP §337.15 12 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential ENG017 CL+10 ENG018 CL+10 ENG019 CL+10 ENG020 CL+5 ENG021 S Task Order:Solicitation (Addendum and Question Answer Document, Award Document, Meeting Agendas and Minutes, Proposal and Evaluation, Protest Document, Request for Proposal, Request for Qualification, Scope of Work, Sole Source, Statement of Qualification and Evaluation), Contract Administration (Agreement Closeout, Amendment and Reallocation, Conformed Agreement Package, Consultant Invoice) GC §60201(d)(12); CCP §337.15 Budget Documentation: Budget Table and Schedule Documentation (Construction Schedule Documentation)GC §60201; CCP §337.15 CEQA Correspondence 14 CCR §15095, 14 CCR§ 15208, 14 CCR §15075, 15094, 14 CCR §15062, 14 CCR §15112; GC §60201(d)(10); SOS c27 Project-Related Permit Documentation:AQMD, Army Corps of Engineers, CEQA Permits, Certification of Environmental Compliance, Contaminated Soil Manifest, Dewatering Data, Encroachment/Right of Way, Mitigation Measure Monitoring Reporting, Permit for Construction, RWQCB, Storm Water Compliance Reporting, City/County Permits, CalTrans Permits, OSHA Excavation Permits, EPA, CA Dept. of Fish & Game, OCFCD Permit for Construction, Railway Permit for Construction GC §60201 Engineering Drawing:Conformed Set Drawings Conformed Set Drawings are superseded by Record Drawings & retained pursuant to ENG031 GC §60201 13 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential ENG023 S+10 ENG024 LF ENG025 LF ENG027 LO ENG028 LO ENG029 S+2 Code and Standards GC §60201; CCP §337.15 Design Documentation:Engineering Study and Analysis, Final Planning Study Report,Preliminary Design Report/Technical Memoranda, Engineering Calculations, Geotechnical and Geophysical Reports, Hazardous Materials Report, Hydrogeologic Report, Seismic Report GC §60201 Construction Specialty:Electrical Test Report, Geotechnical Report, Instrumentation Testing, Materials Testing Report, Mechanical Testing, Other Test Report, Soil Report, Structural Testing, Survey Report, Commissioning Procedure, Inspection Daily Report and Construction Photo GC §60201 Facility Reports:CIP Annual Report, OCSD Master Plan (Generated by Eng. Dept.), Strategic or Facility-Wide Planning Study Report (Seismic, Climate, Capacity, etc.)SOS c27 Specification Conformed GC §60201 Connection Permit: Trunk Sewer Connection Permit GC §60201; SOS c29, SOS c44 14 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC S IRS SP LC T PC OMB CD R&TC EL SOS FD USC P WC TA C H V Retention Number Retention Length(Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) CD Revenue & Taxation Code Electronic Secretary of State Floppy Disk United States Code Paper  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Superseded Internal Revenue Service Separated Labor Code (CA)Terminated Penal Code (CA)Media Types Office of Management & Budget Historical Vital Engineering Record Type Retention Citations / Comments Water Code TapesSpecial Storage Consideration Confidential ENG030 LF+5 ENG031 LO ENG032 LO ENG033 LOCEQA Related Documentation Pertaining to Meeting Agendas and Meeting Minutes GC §60201(d)(3) Facility Permits: AQMD, Permit to Operate, CA Coastal Commission/Coastal Development, Building Permit, Fire Department Permit GC §60201 Engineering Drawing:Record Drawings (Tunnel Cross-Section, Vault Detail)GC §60201 Shop Drawings GC §60201 15 Engineering Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type ESD001 LO ESD002 OB+7 ESD003 LO ESD004 7 ESD005 6 ESD006 LO Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Asset Specific Emission Records:Various Equipment and Operational Information, Including Logs Please see OMD014 & OMD016 for retention of some records within ESD002 GC §60201; SOS c26 Confidential Historical Vital Environmental Services Record Type Retention Citations / Comments Air Emmissions Permitting Files (AQMD, CARB, Other): Final Permit, Testing Reports, Permit Applications, Correspondence CCP §338(k); SOS c27, SOS c17 Biosolids Management Records: Biosolids Hauling, Use, EMS Activities 40 CFR §503.17, 40 CFR §122.41(j)(2), 40 CFR §122.21; SOS c47 Chain of Custody - Laboratory GC §60201; SOS c22; 40 CFR 403.12(o), 40 CFR 503.17(a)(3)(i), (a)(4), 40 CFR 122.41(j)(2), 122.21(j)(4)-(6) Collection Systems Records: Problem Reports and Customer Complaints GC §60201; SOS c33, SOS c43 Compliance Program Documentation:Storm Water, SSO, Post Construction Mitigation, SSMP (WDR)SOS c25, SOS c27, SOS c45; 40 CFR 141.33, 40 CFR Part 141, 40 CFR 122.41 16 Environmental Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Environmental Services Record Type Retention Citations / Comments ESD009 LO ESD010 LO ESD011 LO ESD012 LO ESD013 7 ESD014 6 Environmental Audit Records: Conducted By OCSD GC §60201 Environmental Audit Records:Conducted By Outside Parties GC §60201; SOS c27; SOS c17 Interagency (Outside) Agreements and Documentation MOU GC §60201; GC §60201(d)(1); SOS c-24 Lab SOP's GC §60201 Laboratory Records: Sample Preparation Records, Raw Data, Data Logs, Data Packets, QA/QC Reports, Final Processed Data, LIMS Reports, Lab Equipment Maintenance and Sterilization GC §60201; SOS c22, SOS c33 Non Permittee Files:Inspection Reports Data, Correspondence GC §60201 17 Environmental Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Environmental Services Record Type Retention Citations / Comments ESD015 LO ESD016 LO EL ESD017 EX+6 ESD019 LO ESD020 LO P ESD021 10 OMP Field Datasheets: Field Data and Collection Documentation, Animal Counts, Fish Collection Observations GC §60201; SOS c46; 40 CFR 141.33 NPDES Permitting Files:Final Permit, Permit Applications, Special Studies & Reports, Correspondence 40 CFR §122.41(j)(2), 40 CFR §403.12(o) Waste Hauler Manifests 40 CFR §403.12(o)(v)(2); SOS c33 Permittee Files: Discharge Permits and Urban Runoff 40 §CFR 122.41(j)(2), §403.12(o) Cleanup, Abatement, and Remediation of Underground Storage Tanks 23 CCR §2772; SOS c33 Compliance and Annual Reports: Discharge Monitoring Reports (DMR), Marine Monitoring Annual Report (MMAR), Biosolids Annual Report GC §60201; 40 CFR § 122.41(j) 18 Environmental Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Environmental Services Record Type Retention Citations / Comments ESD022 LO H, VUnprocessed Instrumentation Files & Lab Reports GC §60201; 40 CFR § 122.41(j) 19 Environmental Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type FAD001 4 FAD002 CL+7 FAD003 CL+7 Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Accounting Reports: Quarterly and Monthly Reports GC §60201; SOS a1 Accounts Payable Files:Vendor and Contractor Invoices, Bills, Statements, Any Non-Discharged Debt GC §60201(d)(12); SOS c29; CL refers to final paymentFreeze on all FAD002 records for the timeframe of 1/1/2010 through 12/31/2013. Freeze until 1/1/2048 for the purposes of fulfilling Build America Bonds IRS requirements. OCSD issued Build America Bonds in 2010 (outstanding through 2044) for which we are receiving a federal subsidy to offset our interest costs. The IRS guidance found states that all issuers should have records retention policies that maintain bond documents & related records (including documents supporting the disposition of funds) for at least the life of the bonds plus three years (through 2047). Confidential Historical Vital Accounts Receivable Files GC §60201(d)(12); CCP §337 et seq.; SOS c29; CL refers to final payment 20 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Confidential Historical Vital FAD004 LO H FAD005 LO H FAD006 S+5 FAD007 6 FAD008 LO FAD009 LO H, V during current FY Bank Signature Cards GC §60201 Banking Records:Deposit Receipts, Bank Statements, Checking Account Reconciliation, Cash Transfer Report (LAIF, Wire Transfers, and Intrabank Transfers), Adjustments - Returned Checks (NSF), ACH Returns, Positive Pay Exceptions GC §60201; SOS c29; SOS c30 Bonds: Certificates of Participation, Transcripts, Disclosure Reports, Registers, Issue Records, Determination of Allocation CCP §336(a), §337.5; GC §43900 et seq.; GC §60201 et seq. Annual Report - Financial GC §60201; SOS c30 Audit Records:Financial Statements, Audit Management Letters, Comprehensive Annual Financial Report (CAFR)GC §60201 et seq.; SOS c30 Budgets (Adopted)GC §60200; SOS c29 21 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Confidential Historical Vital FAD010 5 FAD011 7 FAD012 LO H EL, P FAD013 7 FAD014 10 FAD015 LO Capital Facility Capacity Charges (CFCC) GC §60201(d)(12); CCP §337; SOS c29 Changed to LO as it is beneficial for OCSD to maintain copies of permits for fee calculations in the future and historical reference for fees paid for parcels. Expense Reports GC §60201(d)(12); CCP §337, SOS a1 Financial Statements SOS c39 Budgets vs. Actual: Supporting Documentation Summaries, Worksheets, Goals and Objectives, Milestones GC §60201; §34090; SOS c29 Check Records:Cancelled Payroll Checks, Voided Copies For Automatic Deposits, Registers, Requests for Hand Checks & Interim Payroll Checks GC §60201(d)(12); CCP §337; SOS c29 Financial System:ERP Database, Access Database, Utility Billing Data is interrelated across platforms GC §60201 22 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Confidential Historical Vital FAD016 LF FAD017 LO FAD018 LO FAD019 LO FAD020 LO FAD021 CL+7 Investment Records: Investment Policy, Custodian Bank Transaction Records, Asset Detail, Asset Summary, Yield, Statements, LAIF Withdrawals/Deposits, Portfolio Withdrawals/Deposits, Treasurer’s Report, GASB 40 Report, GASB 72 Report GC §34090; CCP §337; GC §53607; SOS c30 Journal Entries GC §60201; CCP §337; SOS c29 Local Resources Program Reports (LRP)/Water Certifications GC §60201; 40 CFR 141.91 Fixed Asset Records GC §60201; SOS c29; Life of Asset General Ledger SOS c29, GC §60201(d)(12) OCERS Files:Copies of OCERS Payments, Statements GC §60201(d)(12); 29 CFR §516.6(a)(1); CL refers to final payment 23 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Confidential Historical Vital FAD022 LO FAD023 T+7 FAD024 7 FAD025 10 FAD026 7 FAD027 LO Petty Cash Records GC §60201(d)(12); CCP §337; SOS a1 Rate Studies GC §60201; Business Value Rebates and Refunds: Sewer Service Fees GC §60201 OCERS Retirement Report GC §60201(d)(12); 29 CFR §516.6(a)(1); Business Value Payroll Records (Generated from Payroll Taxes): Timesheets; Payroll Registers and Reports; Unemployment Claims; Garnishments; Payment of Labor Costs Including Salaries, Wages, Compensation, and Deductions For Employees, Board Members, and Contractors (DE-6 & 941 Forms - Quarterly and Annual Payroll Tax Returns) GC §60201(d)(12); CCP §337; 29 CFR §§516.5, 516.6(a)(1); IRS Reg. §31.6001-1(e)(2); 26 CFR §1.6001-1; R&T §19530; 29 CFR 516.5(a)-(b); SOS c30 State Controller's Reports GC §60201; SOS c30 24 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Media Types Revenue & Taxation Code Secretary of State United States Code Water CodeSpecial Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Financial Management and Administrative Services Record Type Retention Citations / Comments Confidential Historical Vital FAD028 7 FAD029 7 FAD030 7 FAD031 LO FAD032 LO Trial Balance Records SOS c22; GC §60201(d)(12); GC §60201(d)(4) Claims (Excluding Workers Comp Claims):Claims Against OCSD/OCSD Employees (Wrongdoing by OCSD/OCSD Employees, Project Related Injury), Employment Claims (Wrongful Termination, Harassment, Discrimination)GC §60201 Redevelopment Agency (RDA) Records: Records Regarding Member Agency RDA Required Payment to OCSD GC §60201; SOS c29 Tax Records - Employee & Retirees: W-2's, 1099R, Annual Information Returns for Employees and Retirees 29 CFR §516.5; SOS c30; IRS Reg. §31.6001- 1(e)(2); R&TC §19530; 29 CFR §516.5 - 516.6; 29 USC §436; GC §60201(d)(12); 29 CFR §31.605-1, §31.600-1(d) Tax Records (Generated From A/P & Vendor Files):Vendor GC §60201 25 Financial Management and Administrative Services Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type GMO001 LO H GMO007 2 GMO009 2 GMO016 7 GMO017 LO Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code GM Monthly ReportsLO in BSD002 as part of Board agenda packet distribution/retention GC §60201 Confidential Historical Vital General Manager's Office Record Type Retention Citations / Comments Annual OCSD Reports: OCSD Strategic Plan GC §60201 Executive Management Team (EMT) Meeting Files:Agenda, Agenda Report, Handouts GC §60201; SOS a2 Travel Records GC §60201 Executive Management Team (EMT) Meeting Minutes GC §60201; SOS a2 26 General Manager's Office Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type HRD001 LO HRD002 CL+7 HRD003 LO HRD004 LO HRD005 CL+3 HRD006 LO Employee & Labor Relations Files: Memorandums of Understanding (MOU), Arbitration, Grievances, Union Requests, Employee Rights, Appeals, Investigations, Performance Improvement Plans (PIP), Disciplinary Actions and Complaints, Sexual Harassment, Civil Rights 29 CFR §516.5; GC §12946; SOS c20; GC §60201; 29 CFR §1602.31; 29 CFR §1627.3(b)(1)(ii); SOS c20 Deferred Compensation Records: Participation Agreements 26 CFR §31.6001-1(e)(2); 26 CFR §16001-1; 29 CFR §1627.3; SOS c30 District Benefit Contracts:Health, Dental, Vision, Other Benefit Contracts 29 CFR §1627.3(b)(2); 29 USC §1027; 11 CCR §560; 28 CCR §1300.85.1; GC §60201 EEO-4 Reports and Files: Documents Required to Generate EEO-4 Report 29 CFR §1602.30 Temporary Employees:Hiring Documents, Tracking Spreadsheet, Request Forms CCP §§336(a), 337 et seq.; GC §60201; SOS c22, CCP §343 Confidential Historical Vital Human Resources Record Type Retention Citations / Comments Classification & Compensation: Class & Comp Studies, Class Specifications, Salary Surveys, Salary Schedules, Pay Types, Reclass Requests, Desk Audits 29 CFR §1627.3; GC §12946; GC §60201; SOS c21 Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) 27 Human Resources Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Human Resources Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) HRD007 T+7Retirees: Death+7 HRD009 LO HRD010 T+3 HRD011 T+30 Retirees: Death+30 HRD012 S+2 HRD013 T+7 V until separation Personnel Files: Includes Application, Awards, Disciplinary Actions, Certifications, Commendations, Employment Verifications, (pre-2011) Evaluations, Licenses, Status Change Forms, Policy Acknowledgements, Waiver of Responsibility for Voluntary Activities, Training Records, Pay Docs, Emergency Contacts, Change of Address, Outside Employment, Resignation Excludes Medical Records which are retained in HRD011 29 CFR §§1602.31,1627.3(b)(ii), 8 CCR §3204(d)(1) et seq., GC §§12946, 60201; 29 USC §1113 I-9 Forms & Self-Identification Forms 8 USC §1324a(b)(3)(B); 8 CFR §1274a.2(b)(2)(i)(A) Medical Files:Fitness for Duty, Leaves of Absence, Interactive Process, Workers CompMedical Files are excluded from Personnel Files which are retained in HRD013 8 CCR §3204(d)(1) et seq., GC §§12946, 60201 Organization Charts GC §60201(d)(1) et seq. Employee Benefit Plans and Programs: Health Insurance, Supplemental Life Insurance, Beneficiary Designations, Records, Repayment Agreements, Eligibility Changes, Development Pay, Rideshare GC §12946; GC §60201(d)(12); 29 CFR §1627.3(b)(2); 29 CFR §§1602.30, 32; LC §1197.5 Human Resources/ERP Database:Electronic Records Management - JDE, Cornerstone, Workterra (Data Shared Across These Systems/Feed Into Each Other)GC §60201 28 Human Resources Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Human Resources Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) HRD014 CL+3 HRD015 T+7 HRD016 T+7 HRD017 CL+3 EL HRD018 EX+5 Background Checks:Candidate Background Checks GC §60201; SOS c21 Human Resources Programs: Rideshare, Tuition Reimbursement, Computer Loan, Development Pay GC §12946; SOS c20 District Benefit Plans: Benefits Summary Plan Descriptions (Health, Dental, Vision, Other)GC §60201; SOS c21 Recruitment Records: Advertisements, Job Brochures, Test Data, Rating Sheets, Questions, Eligibility Lists, Electronic/NEOGOV Records Retention begins after hiring decision 29 CFR §1602 et seq. & §1627.3(a)(b), 2 CCR §7287.0(c)(2), 8 CCR §11040, GC §12946; SOS c21 Training Program Records:Class Attendance Sheets, Schedules, Classes Offered, Curriculum or Syllabus, Training Materials Development (Data Shared Across These Systems/Feed Into Each Other)GC §60201; SOS c21 29 Human Resources Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Human Resources Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) HRD019 LO H EL HRD020 S+2 EL HRD021 NN EL HRD022 S+2 EL HRD023 S EL OCSD U (Formerly Known as BLAST) Program Files: Minutes, Marketing Material, Program/Training Evaluations, Quarterly Reports GC §60201; SOS c19 OCSD U (Formerly Known as BLAST) Working Documents: Member Rosters - Active & Inactive GC §60201 OCSD U (Formerly Known as BLAST) Development Records: Research Material, Timeline GC §60201; SOSc28 OCSD U (Formerly Known as BLAST) Procedures GC §60201; SOS c23 OCSD U (Formerly Known as BLAST) Professional Development Articles From External Sources GC §60201 30 Human Resources Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Human Resources Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) HRD024 LOWorkers Compensation Files, Including Claims CCR §14311; §15400.2; LC §110-139.6; SOS c24 31 Human Resources Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type ITD001 T+3 ITD002 LF+2 ITD003 S+2 ITD004 S ITD005 2 System and Software Documentation: Network Design, Instruction, Licenses, License Codes, Agreements, Systems List, Permission to Directories, SharePoint Lists, Hardware and Software Documentation, Source Code, IT Manuals SOS c22; GC §60201; GC §34090 et seq.; GC §34090 et seq. GIS (Geographic Information System) Database:Layers Data is interrelated across platforms GC §60200; GC §60201 et seq. Information/Activity Logs:Internet, Phone, Badge, Visitors GC §60201 Wiring Specs and Test Results - Loop DrawingsActive until revised/rescinded/superseded GC §60201; SOS c22; SOS a1 Confidential Historical Vital Information Technology Record Type Retention Citations / Comments Access Authorization Forms: Email Access Requests, Internet Access Requests, Mobile Devices Access GC §60201 Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) 32 Information Technology Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Information Technology Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) ITD006 CL+3 ITD007 4 ITD008 S+2 ITD013 S+2System Log (Database):Transaction Logs, Error Logs SOS c22 IT Help Desk System: Service Tickets, Change Requests and Releases GC §60201 Network Diagrams/System Configurations/Maps/Plans GC §60201; GC §34090 et seq.; SOS c22 IT Asset Inventory Database: IT Assets, Printers, Hardware, SCCM, Server Lists, Asset Explorer GC §60201; GC §34090 et seq. 33 Information Technology Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Confidential Historical Vital Information Technology Record Type Retention Citations / Comments Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) ITD015 1 ITD016 EX+2 ITD018 NN ITD023 3 Virtual Computer Files: Replication for Disaster Recovery Purposes GC §34090.7; SOS c22 DigSmart/DigAlert Database/Tickets (Formerly Known as USA Tickets)GC §60201 Video Surveillance Files and System Security Database Recordings of routine video surveillance must be retained for at least one (1) year. Recordings of telephone and radio communications must be retained for at least 100 days. In the event that the recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved. Notwithstanding the foregoing, if written minutes or an audio recording of the video surveillance is taken, the video sureveillance can be destroyed after 90 days. The written minutes and audio recording can be destroyed after two (2) years. GC §§53160, 53161. Two-Way Radio Licensing and Information GC §60201; GC §34090 34 Information Technology Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type OMD001 2 OMD002 2 EL OMD004 LO OMD005 30 OMD006 3 OMD007 2 EL Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Complaint Files and Problem Reports (OPERATIONS):Related to Organization's Operations - Odor, Noise, Call Center Complaints GC §60201; SOS c42 Confidential Historical Vital Operations & Maintenance Record Type Retention Citations / Comments Chemical Inventory Records (OPERATIONS): Delivery, Transfer, Usage, Manifest Worksheet, Inventory Logs GC §60201; 49 CFR 172.704 (d), 49 CFR 199.117; SOS c33 Flow Records (OPERATIONS)GC §60201 Logs (OPERATIONS):Control Center Plant Operations GC §60201 Logs (OPERATIONS): Operations Monthly Logs, Inspector Diaries, Control Center Visitor Logs GC §60201; 40 CFR 122.41(j)(2) Monthly Reports:Operating and Status Reports GC §60201 35 Operations and Maintenance Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Operations & Maintenance Record Type Retention Citations / Comments OMD008 S+5 EL OMD009 2 EL, P OMD010 5 EL, P OMD011 LO EL OMD014 OB+7 P OMD015 LF+2 EL, P O&M Policies & Procedures GC §60201; SOS c19 Operating Journals (OPERATIONS):Alarm Summary (EL), Operations Round Sheets (EL, P), Midnight Readings (EL)GC §60201; GC §53161 Operating Records (OPERATIONS): Activated Sludge (AS) Plant Reports (EL, P), Operator Schedules (P), Biosolids Hauling Tickets (P), Grit & Screening Tickets (P) GC §60201; 40 CFR 122.41 (j)(2) Process Data (OPERATIONS):Monthly Summary of Operations (MSOs) [EL], Treatment Plant Operational Data (TPODs) [EL]GC §60201 AQMD: 1-Cengen Emissions Reports, 2-AQMD Round Sheets, 3-Flare Reports Some of these records are key records to be retained for ESD002, please forward to ES if storage becomes burdensome GC §60201; SOS c27, CCP §338(k); Cengen Emissions Reports are used as part of Title V permitting, which is addressed in ESD002; OMD014 needs to match ESD002 for retention as these provide adherence to existing AQMD Facility Maintenance & Repair (MAINTENANCE)GC §60201; SOS c47 36 Operations and Maintenance Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Operations & Maintenance Record Type Retention Citations / Comments OMD016 OB+7 P OMD017 LF+2 EL, P OMD018 LF+2 EL, P OMD019 LF+2 P OMD020 LF+2 EL, P OMD021 5 Pressure Vehicle CNG Tank Inspection Certification (FLEET)GC §34090 et. seq.; SOS c47, SOS c47; DMV & State Requirement Generator Operation Logs (OPERATIONS):Fixed or Stationary Some of these records are key records to be retained for ESD002, please forward to ES if storage becomes burdensome GC §34090; logs are used as part of AQMD Title V permitting, which is addressed in ESD002; OMD016 needs to match ESD002 for retention Vehicle Smog Check Inspection Report (FLEET)GC §60201; DMV & State Requirement CHP Commercial Inspection:Bit Inspection (CHP Commercial Vehicle Inspection), CHP Safety Maintenance Inspection 49 CFR §396.11(c)(2); GC §60201; CHP, DMV & State Requirement Certifications: Mobile Crane, Vehicles 8 CCR §14300.33(a); GC §60201 et seq.; LC §6429c; DMV & State Requirement Chain of Custody:Source Control, Split Sample 8 CCR §14300.33(a); GC §60201 et seq.; SOS c21 37 Operations and Maintenance Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Operations & Maintenance Record Type Retention Citations / Comments OMD022 LO OMD023 10 OMD024 10 OMD026 LF+2 Sewer Line Maintenance Files (COLLECTIONS)GC §60201 Vehicle Records (FLEET):Equipment Files, Maintenance, Registrations, Vehicle Titles ("Pink Slips"), Vehicle CitationsVehicle Titles/Pink Slips are transferred to new owner upon sale of vehicle; all other records are retained until Disposal of Vehicle or Equipment + 2 years 8 CCR § 3203(b)(1), 49 CFR §396.21(b)(1), 49 CFR §396.3(c); CCP §337 et seq.; GC §34090 Collection System Process Data (COLLECTIONS): Pump Station, CRISP GC §60201 Inspection Reports & Photos (COLLECTIONS):Manhole GC §60201; SOS c45 38 Operations and Maintenance Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type PAO001 S+2 PAO002 S+5 PAO003 S+7 PAO006 LO H PAO007 S+2 PAO008 S+2 Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Outreach/Event File:Tour Documentation, RSVP's, Sign-in Sheets, Other Related Information GC §60201; SOS c24 Confidential Historical Vital Public Affairs Record Type Retention Citations / Comments Education Curriculum: Sewer Science, Water Festival, Other GC §60201; SOS c24 Marketing Material: Flyers, General Brochure, Marketing Brochures, Newsletters, Email Blasts, Marketing Related Presentations/PowerPoints GC §60201; SOS c19 Press/Media Releases GC §60201; SOS c40SOS allows S+2; however, based on business needs, preferred retention is LO Publication Proofs (Non-Board and/or CPM Related): General Marketing GC §60201; SOS c24 Website Content Archiving PageFreezer provides services; Board Services manages GC §60201 39 Public Affairs Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Public Affairs Record Type Retention Citations / Comments PAO009 LO H PAO010 LO PAO011 S+2 PAO012 LO H Social Media Archiving: Facebook, Twitter, YouTube, Instagram PageFreezer provides services; Board Services manages GC §60201 Annual Reports:OCSD Annual Report, Public Affairs Strategic Plan, Legislative PlanAll items taken to the Board for approval (annually, every two years)GC §60201 Employee Events: Agency Awards, Recognitions, Announcements GC §60201 Legal advice is S+2; however, based on business needs, preferred retention is LO Legislative Files:Letters of Support, Opposition GC §60201; SOS c28Legal advice is S+2; however, based on business needds, preferred retention is LO 40 Public Affairs Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type RMS002 5 C RMS003 NN RMS004 LO RMS006 LF RMS007 T+30 C RMS008 LO Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Emergency Exercises & Drills, After Action Reports GC §60201; 29 CFR 1910.119(g), 29 CFR §1910.120(q) Confidential Historical Vital Risk Management and Safety Record Type Retention Citations / Comments DOT Random Drug & Alcohol Test Records 29 CFR §1627.3(b)(v); 49 CFR §382.401 et seq.; GC §12946, GC §60201 Emergency Response: Response & Disaster Recovery Files, Emergency Operations Center Activiation Notifications & Records GC §60201; 29 CFR 1910.119(g), 29 CFR §1910.120(q) Industrial Hygiene & Safety Files - Location:Hazard Assessments, Site Assessments, Industrial Hygiene Reports, Surveys, Audits 8 CCR §3204; 29 CFR §1910 Medical Files - Occupational: Fit Testing 8 CCR §3204; 29 CFR §1910 OSHA Compliance Records:Citations, Appeals Related, Correspondence OSHA 300 & 301 Logs retained in RMS012 OMB 1220-0029; 29 CFR §1904.4; SOS a2 41 Risk Management and Safety Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Risk Management and Safety Record Type Retention Citations / Comments RMS010 4 RMS012 7 RMS014 CL+7 RMS015 LO RMS016 5 RMS017 5 P Risk & Safety Committee and Meeting Documents 8 CCR §3203 et seq.; GC §60201 et seq. Retention aligns with Voluntary Protection Program (VPP) OSHA Logs:300 & 301 Logs 8 CCR §14300.33(a), 29 CFR §1904.33, 29 CFR §1904.44; GC §60201 et seq.; LC §6429c Accident & Incident Records GC §60201; CCP §338; CFR §1904.6; SOS c24 Asbestos & Lead Abatement Records GC §60201; CCR §1529(n)6 Hazardous Materials Records:Business Plans, Hazardous Materials Inventory, Disclosures GC §60201; 40 CFR §122.21(p), 40 CFR §122.41 Calibration Gas Detectors Annual Recertification 8 CCR §14300.33(a), 29 CFR §1904.33, 29 CFR §1904.44; GC §60201 et seq.; LC §6429c 42 Risk Management and Safety Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Risk Management and Safety Record Type Retention Citations / Comments RMS018 4 RMS019 LO RMS020 LO RMS021 LO RMS024 7 RMS025 LO Confined Space Records & Entries 5157(e)(6); 5157(d)(14); 29 CFR 1910.146(e)(6); 40 CFR §122.41(j)(2); GC 3400, 53161; SOS c42 Retention aligns with VPP Hazardous Waste Records:Manifests, Disposals, Recyclable Non Hazardous Waste Material, Batteries, etc. 8 CCR §3204(d)(1) et seq., 40 CFR §122.41(j)(2), 40 CFR §141.33(b), 26 CCR §22-64470(a); GC §12946, §60201; CCR §66262.40(a), §66264.71(b)(6); SOS c47 HazMat Permits, Environmental Health Permits: Bulk Chemicals, Fire, Battery Storage GC §60201 Safety Data Sheets (SDS)8 CCR §5194; 29 CFR §1910 Training Records - Safety: Rosters, Syllabus, Schedule, Curriculum Material Only GC §60201; SOS c21; Applies to Paper Records Training Database GC §60201 43 Risk Management and Safety Adopted: XX/XX/2020 CCP CL CCR EX CFR LF EC LO GC MA H&S NN IRC OB IRS S LC SP PC T OMB R&TC CD CD SOS EL Electronic USC FD Floppy Disk WC P Paper TA Tapes C H V Retention Number Retention Length (Years Unless Specified) Special Storage Consideration Media Type Life of Organization or Permanent General Retention Schedule Information Government Code (California)Maturity Health & Safety Code When No Longer Needed Orange County Sanitation District Records Retention Schedule Citation Codes Retention Codes Code of Civil Procedure (CA)Closed or Completed California Code of Regulations Expired or Expiration Code of Federal Regulations Life of Facility, Equip. or Software Elections Code (CA) Special Storage Consideration  This Records Retention Schedule pertains to any and all Official Records of the Sanitation District regardless of Media Type.  Public Records Act requests, litigation, audits, claims, and investigations may suspend the stated retention periods and notification of such will be made. As stated in the Sanitation District's Records Retention Policy, authorization and proper destruction methods are required prior to destroying all Official Records, regardless of Media Type. When original records have reached their destruction term, all copies and duplicates must be destroyed, along with the original, regardless of Media Type.  Copies, notes, preliminary drafts, and transitory records are not considered Offical Records and can be destroyed when no longer needed for Sanitation District business and do not require prior authorization.  Official Records cannot be discarded in trash bins. They must be submitted to Records Management for secure destruction. Internal Revenue Code Obsolete Internal Revenue Service Superseded Labor Code (CA)Separated Penal Code (CA)Terminated Office of Management & Budget Media Types Revenue & Taxation Code Secretary of State United States Code Water Code Confidential Historical Vital Risk Management and Safety Record Type Retention Citations / Comments RMS026 LO RMS027 4 RMS028 S RMS029 4 RMS030 T+30 RMS032 4 Radiation License & Disposal Records GC §60201 Job Site Safety Analysis (JSSA), Job Hazard Analysis (JHA), Hot Work Permits GC §60201; 29 CFR 1910.252, 29 CFR 1910.132, 29 CFR 1904.6; O.M.B. No. 1218-0176 Retention aligns with VPP Vehicle Inspection & Equipment Checks Files:Daily Safety Checks, Pre-Starts, Commercial Vehicle Pre-Starts and Forklift Inspections, Pre- Trip Inspections, CHP Inspections, Daily Vehicle Inspections, Daily Equipment Checks 49 CFR §396.11 (c)(2), 49 CFR §396.21(b)(1); GC §60201 PPE Assessments GC §60201; 29 CFR 1910.132 Lock Out Tag Out Audits (LOTO)GC §60201; 29 CFR 1910.147 (c)(7), (f)(2), (c)(6)Retention aligns with VPP Industrial Hygiene & Safety Files - Personnel: Industrial Hygiene Reports - Air Sampling, Noise Testing and Workplace Contaminants GC §60201; 3204 - (d)(1)(B); 29 CFR 1910.1020 44 Risk Management and Safety Adopted: XX/XX/2020 Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1160 Agenda Date:9/9/2020 Agenda Item No:3. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: HYPER CONVERGED INFRASTRUCTURE IMPLEMENTATION - PHASE 1 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Award a Professional Services Agreement to ePlus Technology inc. for the procurement of software, hardware, and services to implement and configure the Hyper Converged Infrastructure, Specification No. CS-2020-1141BD, for a total amount not to exceed $177,950; and B. Approve a contingency in the amount of $17,795 (10%). BACKGROUND The Orange County Sanitation District’s (Sanitation District)current server and storage for the Industrial Control Systems (ICS)network has reached its end of life.Staff is recommending modernizing the server infrastructure with a Hyper Converged Infrastructure (HCI)solution to replace the server and storage systems in ICS network.The software,hardware,and professional services contract was competitively bid and received five responsive bidders. RELEVANT STANDARDS ·24/7/365 treatment plant reliability ·Ensure that investment proposals and decisions are based on clearly defined standards ·Ensure the public’s money is well spent ·Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard ·Protect Orange County Sanitation District assets PROBLEM The current server and storage infrastructure of the ICS network is on an obsolete hardware.The current infrastructure is not reliable,scalable,and does not provide the redundancy and availability for the current server and storage needs.The obsolete hardware makes it difficult to procure Orange County Sanitation District Printed on 9/1/2020Page 1 of 4 powered by Legistar™ File #:2020-1160 Agenda Date:9/9/2020 Agenda Item No:3. for the current server and storage needs.The obsolete hardware makes it difficult to procure replacement parts and services to support and manage the current infrastructure. PROPOSED SOLUTION To properly maintain the ICS network,the Information Technology division and Process Control Integration (PCI)request to purchase the HCI solution and related professional services to install and configure the system.The HCI solution is a merger of computing and storage systems.It provides a simple interface to run workloads,providing a single interface to manage and allocate computer resources. Resources in HCI are software-defined.The storage and computer nodes act as one highly reliable and redundant pool of resource.Should one node go down,the rest will remain unaffected.This resilience is key to ensuring connectivity and uptime.HCI can also be scaled out by simply adding nodes to match resource demand. As cybercriminal activity rises and our system becomes at risk of a cyber-attack,HCI embeds elements of disaster recovery and backups into infrastructure.This feature provides the ability to restore data effortlessly. TIMING CONCERNS Proper maintenance and performance of the ICS network is imperative for the continued support and safety of plant operations. RAMIFICATIONS OF NOT TAKING ACTION A decision not to purchase the HCI solution would result in continued inefficiencies,limitations in deploying new technologies, and the inability to provide high availability. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION On March 2,2020,the Sanitation District issued a Request for Proposal (RFP)for the Hyper Converged Infrastructure.The following evaluation criterions were described in the RFP’s and used to determine the most qualified firm. CRITERION WEIGHT 1. Qualifications & Experience of Firm 25% 2. Proposed Staffing & Project Organization 20% 3. Work Plan 25% 4. Presentation/Interview 10% 5. Cost 20% Orange County Sanitation District Printed on 9/1/2020Page 2 of 4 powered by Legistar™ File #:2020-1160 Agenda Date:9/9/2020 Agenda Item No:3. The RFP closed on May 5,2020.The Sanitation District received responses from five companies: ePlus Technology inc.,Entisys Solutions Inc.,ConvergeOne,Nth Generation,and Over J Inc.The RFP evaluation team of three Sanitation District staff included an Information Technology Supervisor and two Principal Information Technology Analysts.Individual scoring was the chosen method of evaluation for this procurement.Members of the team performed an independent review of the proposals based on the first three criterion listed above and later met as a group with the Buyer to discuss their preliminary scores and discuss any questions/concerns. Rank Proposer Criterion 1 (Max 25%) Criterion 2 (Max 20%) Criterion 3 (Max 25%) Subtotal Score (Max 70%) 1 ePlus Technology Inc. 16.7 10.0 16.6 43.3 2 Entisys Solutions, Inc. 15.0 10.0 10.0 35.0 3 ConvergeOne 15.0 8.0 10.0 33.0 4 Nth Generation 11.7 10.0 9.1 30.8 5 Over J Inc.5.8 3.3 0.8 9.9 The highest-ranking firm,ePlus Technology inc.was selected for an interview.The interview was conducted on June 15,2020.Following the interview,the evaluation team ranked the firms based on both the proposals and interviews using the evaluation criteria and weighting listed above.All proposals were accompanied by a sealed cost proposal.Only the cost proposal for the highest ranked firm was opened and negotiated. Rank Proposer Subtotal Score (70%) Presentation (Max 10%) Cost (Max 20%) Total Weighted Score (Max 20%) 1 ePlus Technology inc. 16.6 6.5 20 69.8 Based on these results,staff recommends selection of ePlus Technology inc.to provide software, hardware,implementation,and configuration services of the HCI infrastructure for a not-to-exceed amount of $177,950.The term of this Agreement will begin upon the effective date of the Notice to Proceed. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District’s Purchasing Ordinance.This item has been budgeted.(FY2020-21 &2021-22 Budget,Section 8,Page 49,Information Technology Capital Program (M-MC-IT)). Orange County Sanitation District Printed on 9/1/2020Page 3 of 4 powered by Legistar™ File #:2020-1160 Agenda Date:9/9/2020 Agenda Item No:3. ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Professional Services Agreement Orange County Sanitation District Printed on 9/1/2020Page 4 of 4 powered by Legistar™ Orange County Sanitation District 1 of 12 Specification No. CS-2020-1141BD 080919 PROFESSIONAL SERVICES AGREEMENT Hyper Converged Infrastructure (HCI) Implementation – Phase 1 Specification No. CS-2020-1141BD THIS AGREEMENT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and ePlus Technology, inc. with a principal business at 13595 Dulles Technology Drive, Herndon, VA 20171 (hereinafter referred to as "Consultant") collectively referred to as the "Parties". W I T N E S S E T H WHEREAS, based on Consultant's expertise and experience, OCSD desires to temporarily engage Consultant to provide Hyper Converged Infrastructure (HCI) Implementation – Phase 1 “Services” as described in Exhibit "A"; and WHEREAS, Consultant submitted its Proposal, dated May 5, 2020; and WHEREAS, OCSD has chosen Consultant to conduct Services in accordance with Ordinance No. OCSD-52; and WHEREAS, on September 9, 2020, the Administration Committee of OCSD, by minute order, authorized execution of this Agreement between OCSD and Consultant; and NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Agreement and all exhibits hereto (called the "Agreement") is made by OCSD and Consultant. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit “A”. 1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Proposal Exhibit “B-1” Cost Proposal Exhibit “C” Acknowledgement of Insurance Requirements Exhibit “D” OCSD Safety Standards and Safety SOP-102 Personal Protective Equipment (PPE) Exhibit “E” Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all respects govern and control. 1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both Parties. 1.5 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any paragraph or provision hereof. Orange County Sanitation District 2 of 12 Specification No. CS-2020-1141BD 080919 1.6 The term "workday". Workdays are defined as all days that are not Saturday, Sunday, or OCSD observed holidays. Meetings with OCSD staff shall be scheduled from Monday through Thursday between the hours of 8 a.m. and 4 p.m. (exception is operations staff who maintain plant operations 24/7 and work a rotated 12-hour shift) and shall conform to OCSD work schedules. OCSD review periods shall not include OCSD observed holidays. 1.7 OCSD holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The term "days", when used in the Agreement, shall mean calendar days, unless otherwise noted as workdays. 1.9 Work Hours: The work required under this Agreement may include normal business hours, evenings, and weekends. 1.10 Consultant shall provide OCSD with all required premiums and/or overtime work at no charge beyond the price provided under "Compensation" below. 1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Consultant as a result of work performed in anticipation of purchases of said services by OCSD. 1.12 Goods and Services, whether stated separately or in conjunction with each other, shall mean Hyper Converged Infrastructure (HCI) Implementation – Phase 1 and the services related to the provision of such as described in Exhibit "A". 1.13 Construction of Agreement. This Agreement is the product of joint discussions and negotiations at arms’ length between the Parties, both of whom are sophisticated and knowledgeable in business matters and both of whom have relied on the advice of independent legal counsel. Any rule of law which would require interpretation of this Agreement against the party that drafted it shall have no application to this Agreement. 2. Miscellaneous 2.1 Access to Premises. OCSD shall provide Consultant with reasonable and timely access to the sites and personnel necessary for Consultant to perform its obligations under this Agreement. OCSD shall allow Consultant personnel reasonable access to OCSD site and facilities (telephone, parking, etc.) during normal business hours and at other reasonable times as requested by Consultant and pre-approved by OCSD. The assistance or presence of OCSD’s personnel will not relieve Consultant of any responsibilities under this Agreement. 2.2 Amendments. No amendment or modification to this Agreement is valid unless it is contained in a writing signed by both Parties. 2.3 Approvals in Writing. All approvals or consents required or contemplated by this Agreement must be in writing to be effective. 2.4 Background Checks and Removal of Personnel. Prior to being allowed to perform any work on this project, all non-OCSD personnel assigned to the project may be required to submit to and pass a background check by the Fountain Valley, California Police Department. In addition, OCSD shall have the sole and exclusive right to require Consultant to immediately remove any individual from the project for any reason deemed to be in the best interest of Orange County Sanitation District 3 of 12 Specification No. CS-2020-1141BD 080919 OCSD. Consultant shall replace any employee removed from the project within ten (10) business days of said removal. 2.5 Compliance with Work Rules. Consultant will ensure that, while it is on OCSD premises, Consultant’s personnel and its subconsultant(s) will comply with OCSD’s working rules and policies, including OCSD’s security procedures. 2.6 Successors and Assigns. This Agreement is binding on and inures to the benefit of the Parties and their respective successors and assigns. 2.7 Advertising. Consultant shall not refer to the existence of this Agreement in any press release, advertising or materials distributed to prospective customers without the prior written consent of OCSD. 3. Scope of Work General requirements for the work of this project are listed below. A detailed list of tasks and responsibilities are included in Exhibit “A”. 3.1 Subject to the terms of this Agreement, Consultant shall perform the Services identified in Exhibit “A”. Consultant warrants that all of its Services shall be performed in a competent, professional and satisfactory manner. 3.2 Modifications to Equipment and Facilities. OCSD shall be responsible for making OCSD- approved modifications identified in an OCSD approved, site analysis report. Thereafter, Consultant will be precluded from asserting that it is unable to perform its obligations under this Agreement because of any pre-existing condition. During implementation, any changes to the system or any costs that may be incurred in order to complete the requirements of this Agreement, but were not identified in the site analysis report, will be the sole and exclusive responsibility of Consultant. In addition, if the system is unable to meet the functional, performance and reliability specifications and requirements in this Agreement after the identified upgrades and changes have been made, then Consultant will be responsible, at its own expense, for making any further upgrades or changes necessary to achieve this result. 3.3 User Qualifications. OCSD shall use its best efforts to ensure that persons operating the system will be qualified, supervised, and trained in the use of personal computers and normal operations. Consultant will ensure that all training on the system or system components will be conducted professionally and effectively so that each operator trained by Consultant is proficient in its use. 3.4 Transition. Consultant will work with OCSD to ensure a smooth and efficient transition from OCSD’s current systems to the new system and to minimize disruption to current operations, even if it necessitates working late evening, early morning, or weekend hours. Any required disruptions to OCSD’s operations shall be scheduled in advance and approved by OCSD. 4. Compensation Compensation to be paid by OCSD to Consultant for the Services provided under this Agreement shall be a total amount not to exceed One Hundred Seventy-seven Thousand, Nine Hundred Fifty Dollars ($177,950.00). 5. Payment 5.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD’s Project Manager or designee, of itemized invoices submitted for Milestones completed in accordance with Exhibit “B-1”. Orange County Sanitation District 4 of 12 Specification No. CS-2020-1141BD 080919 5.2 OCSD, at its sole discretion, shall be the determining party as to whether the tasks and deliverables for each Milestone have been satisfactorily completed. 6. Invoices 6.1 OCSD shall pay within thirty (30) days of completion and receipt and approval by OCSD’s Project Manager or designee of an itemized invoice, in a form acceptable to OCSD to enable audit of the charges thereon. 6.2 Invoices shall be emailed by Consultant to OCSD at APStaff@OCSD.com. Specification No. CS-2020-1141BD and Purchase Order number shall both be referenced in the subject line. 7. Audit Rights Consultant agrees that, during the term of this Agreement and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of Consultant relating to the invoices submitted by Consultant pursuant to this Agreement. 8. Performance Time is of the essence in the performance of the provisions hereof. 9. Term 9.1 The Services provided under this Agreement shall be for the period of three (3) years commencing on the effective date of the Notice to Proceed. 9.2 Effect on Project Schedule. The time periods and requirements set forth in Exhibit “A”, will not excuse Consultant from complying with the completion date set forth in this Agreement. 10. Renewals 10.1 OCSD may exercise the option to renew this Agreement for up to two (2) one-year periods, under the terms and conditions contained herein and at the following prices: • Year 4 support costs shall be: Nutanix AOS renewal $27,502 and HPE HW $909 for a total amount not to exceed Twenty-eight Thousand, Four Hundred Eleven Dollars ($28,411.00). • Year 5 support costs shall be: Nutanix AOS renewal $30,557 and HPE HW $954 for a total amount not to exceed Thirty-one Thousand, Five Hundred Eleven Dollars ($31,511.00). 10.2 OCSD shall make no obligation to renew nor give reason if it elects not to renew. 10.3 This Agreement may be renewed by OCSD Purchase Order. 11. Extensions The term of this Agreement may be extended only by written instrument signed by both Parties. 12. Termination 12.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a termination notice, Consultant shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Consultant for work performed (cost and fee) to the date of termination. Consultant expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release Orange County Sanitation District 5 of 12 Specification No. CS-2020-1141BD 080919 OCSD from any further fee, cost or claim hereunder by Consultant other than for work performed to the date of termination. 12.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD's determination that Consultant is not meeting the requirements, if the level of service is inadequate, or any other default of this Agreement. 12.3 OCSD may also immediately cancel for default of this Agreement in whole or in part by written notice to Consultant: • if Consultant becomes insolvent or files a petition under the Bankruptcy Act; or • if Consultant sells its business; or • if Consultant breaches any of the terms of this Agreement; or • if total amount of compensation exceeds the amount authorized under this Agreement. 12.4 All OCSD property in the possession or control of Consultant shall be returned by Consultant to OCSD on demand, or at the termination of this Agreement, whichever occurs first. In addition, Consultant will deliver to OCSD all work product currently in existence and for which payment has been made. 13. Indemnification and Hold Harmless Provision Consultant shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Consultant's services under this Agreement, or by its subconsultant(s) or by anyone directly or indirectly employed by Consultant, and whether such damage or injury shall accrue or be discovered before or after the termination of the Agreement. Except as to the sole active negligence of or willful misconduct of OCSD, Consultant shall indemnify, protect, defend and hold harmless OCSD, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Consultant's performance under the Agreement, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Agreement, and/or (c) on account of any goods and services provided under this Agreement. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Consultant of or anyone employed by or working under Consultant. To the maximum extent permitted by law, Consultant's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Consultant agrees to provide this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. This section shall survive the expiration or early termination of the Agreement. 14. Force Majeure Neither party shall be liable for delays caused by accident, flood, fire, acts of God, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Agreement. Orange County Sanitation District 6 of 12 Specification No. CS-2020-1141BD 080919 15. Insurance Consultant and all subconsultant(s) shall purchase and maintain, throughout the life of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in Exhibit “C” Acknowledgement of Insurance Requirements. Consultant shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OCSD, nor shall Consultant allow any subconsultant to commence service pursuant to a subcontract until all insurance required of the subconsultant has been obtained. Failure to maintain required insurance coverage shall result in termination of this Agreement. 16. Key Personnel Personnel, as provided in Exhibit “B”, are considered “key” to the work under this Agreement and will be available for the term of the Agreement. No person designated as key under this Agreement shall be removed or replaced without prior written consent of OCSD. If OCSD asks Consultant to remove a person designated as key under this Agreement, Consultant agrees to do so immediately regardless of the reason, or the lack of reason, for OCSD's request. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. 17. Confidentiality and Non-Disclosure 17.1 Consultant acknowledges that in performing the Services hereunder, OCSD may have to disclose to Consultant orally and in writing certain confidential information that OCSD considers proprietary and has developed at great expense and effort. 17.2 Consultant agrees to maintain in confidence and not disclose to any person, firm, or corporation, without OCSD's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of OCSD. 17.3 Consultant further agrees to maintain in confidence and not to disclose to any person, firm, or corporation any data, information, technology, or material developed or obtained by Consultant during the term of this Agreement. 17.4 Consultant agrees as follows: • To use the confidential information only for the purposes described herein; to not reproduce the confidential information; to hold in confidence and protect the confidential information from dissemination to and use by anyone not a party to this Agreement; and to not use the confidential information to benefit itself or others. • To restrict access to the confidential information to its subconsultants or personnel of subconsultants who (1) have a need to have such access and (2) have been advised of and have agreed in writing to treat such information in accordance with the terms of this Agreement. • To return all confidential information in Consultant's possession upon termination of this Agreement or upon OCSD's request, whichever occurs first. • To hold in confidence information and materials, if any, developed pursuant to the Services hereunder. 17.5 The provisions of this section shall survive termination or expiration of this Agreement and shall continue for so long as the material remains confidential. 18. Ownership of Documents All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, and agents in the performance of this Agreement shall be the property of OCSD and shall be promptly delivered to OCSD upon request of the Project Orange County Sanitation District 7 of 12 Specification No. CS-2020-1141BD 080919 Manager or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by OCSD of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at OCSD's sole risk and without liability to Consultant. Consultant shall ensure that all its subconsultants shall provide for assignment to OCSD of any documents or materials prepared by them. 19. Ownership of Intellectual Property 19.1 Consultant agrees that all designs, plans, reports, specifications, drawings, schematics, prototypes, models, inventions, and all other information and items made during the course of this Agreement and arising from the Services (hereinafter referred to as "New Developments") shall be and are assigned to OCSD as its sole and exclusive property. 19.2 Consultant agrees to promptly disclose to OCSD all such New Developments. Upon OCSD's request, Consultant agrees to assist OCSD, at OCSD's expense, to obtain patents or copyrights for such New Developments, including the disclosure of all pertinent information and data with respect thereto, the execution of all applications, specifications, assignments, and all other instruments and papers which OCSD shall deem necessary to apply for and to assign or convey to OCSD, its successors and assigns, the sole and exclusive right, title and interest in such New Developments. Consultant agrees to obtain or has obtained written assurances from its employees and contract personnel of their agreement to the terms hereof with regard to New Developments and confidential information. 19.3 Consultant warrants that Consultant has good title to any New Developments, and the right to assign New Developments to OCSD free of any proprietary rights of any other party or any other encumbrance whatever. 19.4 The originals of all computations, drawings, designs, graphics, studies, reports, manuals, photographs, videotapes, data, computer files, and other documents prepared or caused to be prepared by Consultant or its subconsultants in connection with these Services shall be delivered to and shall become the exclusive property of OCSD. OCSD may utilize these documents for OCSD applications on other projects or extensions of this project, at its own risk. 20. Infringement Claims If an infringement claim occurs, Consultant has thirty (30) days after the receipt of OCSD’s written notice of the claim or the date on which Consultant first becomes aware of the claim, whichever is sooner, to either: (a) procure for OCSD the right to continue using the affected product, service, subsystem, component or interface and deliver or provide the product, service, subsystem, component, or interface to OCSD; or (b) repair or replace the infringing product, service, subsystem, component, or interface so that it becomes non- infringing, provided the performance of the system or any subsystems, components, or interfaces is not adversely affected by the replacement or modification. In the event Consultant is unable to comply with either subsection (a) or (b) of this paragraph within thirty (30) days, OCSD may terminate this Agreement without any further obligation to Consultant. In the event of termination, in addition to any other legal remedies available to OCSD, Consultant will refund OCSD within ten (10) days of OCSD’s notice of termination, the license fees OCSD paid to Consultant for the product, service, subsystem, component or interface. If the inability to comply with either subsection (a) or (b) of this paragraph causes the system to fail to meet the functional, performance and reliability specifications and requirements or to otherwise become ineffective, Consultant will refund OCSD all fees paid to Consultant under this Agreement. Orange County Sanitation District 8 of 12 Specification No. CS-2020-1141BD 080919 21. No Solicitation of Employees or Subcontractors 21.1 Consultant agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following termination of this Agreement, or any extension hereof, call on, solicit, or take away any of the employees or subcontractors about whom Consultant became aware as a result of Consultant's Services to OCSD. 21.2 Consultant acknowledges that OCSD's employees are critical to its business. Consultant agrees not to employ or otherwise engage OCSD's employees or subcontractors during the term of this Agreement and for a period of one (1) year following termination of this Agreement. Should Consultant violate this provision, Consultant will pay OCSD fifty percent (50%) of the former employee’s most recent annual salary earned at OCSD to accurately reflect the reasonable value of OCSD’s time and costs. This payment is in addition to any other rights and remedies OCSD may have at law. 22. Independent Contractor Capacity 22.1 The relationship of Consultant to OCSD is that of an independent contractor and nothing herein shall be construed as creating an employment or agency relationship. 22.2 Consultant shall act independently and not as an officer or employee of OCSD. OCSD assumes no liability for Consultant's action and performance, nor assumes responsibility for taxes, funds, payments or other commitments, implied or expressed, by or for Consultant. 22.3 Consultant shall not be considered an agent of OCSD for any purpose whatsoever, nor shall Consultant have the right to, and shall not, commit OCSD to any agreement, contract or undertaking. Consultant shall not use OCSD's name in its promotional material or for any advertising or publicity purposes without expressed written consent. 22.4 Consultant shall not be entitled to any benefits accorded to those individuals listed on OCSD's payroll as regular employees including, without limitation, worker's compensation, disability insurance, vacation, holiday or sick pay. Consultant shall be responsible for providing, at Consultant's expense, disability, workers’ compensation or other insurance as well as licenses and permits usual or necessary for conducting the Services hereunder. 22.5 Consultant shall be obligated to pay any and all applicable Federal, State, and local, payroll and other taxes incurred as a result of fees hereunder. Consultant hereby indemnifies OCSD for any claims, losses, costs, fees, liabilities, damages or penalties suffered by OCSD arising out of Consultant's breach of this provision. 22.6 Consultant shall not be eligible to join or participate in any benefit plans offered to those individuals listed on OCSD's payroll as regular employees. Consultant shall remain ineligible for such benefits or participation in such benefit plans even if a court later decides that OCSD misclassified Consultant for tax purposes. 23. Licenses and Permits Consultant represents and warrants to OCSD that it has obtained all licenses, permits, qualifications and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Agreement will be paid by Consultant. 24. Governing Law This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Agreement or the performance thereof. Orange County Sanitation District 9 of 12 Specification No. CS-2020-1141BD 080919 25. Environmental Compliance Consultant shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Consultant, its subconsultants, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 26. Applicable Laws and Regulations Consultant shall comply with all applicable Federal, State, and local laws, rules, and regulations. Consultant also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OCSD as a result of Consultant's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Agreement whether or not specifically referenced. 27. Consultant's Representations In the performance of duties under this Agreement, Consultant shall adhere to the highest fiduciary standards, ethical practices and standards of care and competence for its trade/profession. 28. Familiarity with Work By executing this Agreement, Consultant warrants that: 1) it has investigated the work to be performed; and 2) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at Consultant's risk, until written instructions are received from OCSD. 29. Dispute Resolution 29.1 In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 30. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable, attorney's fees, costs and necessary disbursements in addition to any other relief to which it may be entitled. 31. Waiver The waiver of either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other Orange County Sanitation District 10 of 12 Specification No. CS-2020-1141BD 080919 provision or of any subsequent breach or violation of this Agreement or default thereunder. Any breach by Consultant to which OCSD does not object shall not operate as a waiver of OCSD’s rights to seek remedies available to it for any subsequent breach. 32. Survival All provisions of this Agreement that by their nature would reasonably be expected to continue after the termination of this Agreement will survive the termination of this Agreement. 33. Right to Review Services, Facilities, and Records 33.1 OCSD reserves the right to review any portion of the Services performed by Consultant under this Agreement, and Consultant agrees to cooperate to the fullest extent possible. 33.2 Consultant shall furnish to OCSD such reports, statistical data, and other information pertaining to Consultant's Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders and any other agreement relating to the development of the project(s) and in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bonds and other obligations. 33.3 The right of OCSD to review or approve drawings, specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by Consultant shall not relieve Consultant of any obligation set forth herein. 34. Severability If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 35. OCSD Safety Standards OCSD requires Consultant and its subconsultants to follow and ensure their employees follow all Federal, State, and local regulations as well as OCSD Safety Standards while working at OCSD locations. If during the course of the Agreement it is discovered that OCSD Safety Standards do not comply with Federal, State, or local regulations, then the Consultant is required to follow the most stringent regulatory requirement at no additional cost to OCSD. Contractor and all of its employees and subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in Exhibit “D”, including Safety SOP-102 Personal Protective Equipment (PPE), and the Human Resources Policies in Exhibit “E”. 36. Damage to OCSD's Property Any OCSD property damaged by Consultant will be subject to repair or replacement by Consultant at no cost to OCSD. 37. Freight (F.O.B. Destination) Consultant assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Agreement. 38. Assignments Consultant shall not delegate any duties nor assign any rights under this Agreement without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. Orange County Sanitation District 11 of 12 Specification No. CS-2020-1141BD 080919 39. Changes in Control of Consultant In the event of a change in control of Consultant, OCSD shall have the option of terminating this Agreement by written notice to Consultant. Consultant shall notify OCSD within ten (10) days of the occurrence of a change in control. As used in this section, “control” is defined as the possession, direct or indirect, of either: • the ownership or ability to direct the voting of fifty-one percent (51%) or more of the equity interests, value, or voting power in Consultant; or • the power to direct or cause the direction of the management and policies of Consultant, whether through ownership of voting securities, by contract, or otherwise. 40. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OCSD and Consultant. 41. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall be personally liable to Consultant, or any successor-in-interest, in the event of any default or breach by OCSD or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 42. Conflict of Interest and Reporting 42.1 Consultant shall at all times avoid conflict of interest or appearance of conflict of interest in performance of this Agreement. 42.2 Consultant affirms that to the best of its knowledge there exists no actual or potential conflict between Consultant's families, business or financial interest or its Services under this Agreement, and in the event of change in either its private interests or Services under this Agreement, it will raise with OCSD any question regarding possible conflict of interest which may arise as a result of such change. 43. Authority to Execute The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound. 44. Read and Understood By signing this Agreement, Consultant represents that it has read and understood the terms and conditions of the Agreement. 45. Entire Agreement This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 12 of 12 Specification No. CS-2020-1141BD 080919 46. Notices All notices under this Agreement must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. Rejection or other refusal to accept or the inability to deliver because of changed address or which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OCSD: Jackie Lagade, Principal Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Consultant: Steve Mencarini, Senior Vice President ePlus Technology inc. 13595 Dulles Technology Drive Herndon, VA 20171 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: By: _________________________________________ Chad Wanke, Chair, Administration Committee Dated: By: _________________________________________ Kelly A. Lore, Clerk of the Board Dated: By: _________________________________________ Ruth Zintzun, Purchasing & Contracts Manager ePLUS TECHNOLOGY, iNC. Dated: By: _________________________________________ _________________________________________ Print Name and Title of Officer _________________________________________ IRS Employer’s I.D. Number EXHIBIT “A” Specification No. CS-2020-1141BD Exhibit “A” SCOPE OF WORK EXHIBIT A - CONFORMED Page 1 of 8 Specification No. CS-2020-1141BD EXHIBIT “A” SCOPE OF WORK HYPER CONVERGED INFRASTRUCTURE (HCI) IMPLEMENTATION- PHASE 1 SPECIFICATION NO. CS-2020-1141BD EXECUTIVE SUMMARY / OVERVIEW The Orange County Sanitation District (OCSD) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central and northwestern Orange County, California. OCSD’s current server and storage architecture has reached its end of service life and is due to be replaced. OCSD is seeking qualified Proposals for the purchase and implementation of a Hyper Converged Infrastructure (HCI) solution. Proposals should include all necessary services to assist with the deployment, configuration, and ongoing support of the solution for this “PHASE 1”. 1.0 OBJECTIVE OCSD is seeking to modernize its server infrastructure with a Hyper Converged solution to replace all datacenter-based computer and storage systems in its datacenters. Consultant must be able to address both hardware and software layers of the solution including compute, shared storage, hypervisor, backup and/or replication, and management. The Consultant should also be able to assist with implementation and configuration of the new systems. 2.0 REQUIREMENTS 2.1 The current system consists of: Two (2) separated sites, four (4) data centers, two (2) networks, and three (3) clusters Site Data center Network Cluster Plant 1 Plant 1 Control Center DMZ P1-DMZ-CC Plant 1 Plant 1 Control Center SCADA P1 P1-SCADA-CC Plant 1 Plant 1 CoGen Plant 2 Plant 2 Ops Center SCADA P2 P2-SCADA-CC Plant 2 Plant 2 PDF 2.1.1 Network bandwidth and latency between datacenters: Connection Bandwidth Latency Plant 1 Control Center and Plant 2 Ops Center 10 Gbps < 5ms Plant 1 Control Center and Plant 1 CoGen 10 Gbps < 3ms Plant 2 Ops Center and Plant 2 PDF 10 Gbps < 3ms EXHIBIT A - CONFORMED Page 2 of 8 Specification No. CS-2020-1141BD 2.1.2 Compute and storage: 2.1.2.1 P1-DMZ-CC Total guest VMs 10 Total allocated vCPU 96 (2.4 GHz) Total used guest VMs memory 160 GB Total used guest VMs disk space 8 TB % of data change rate daily 0.5 % 2.1.2.2 P1-SCADA-CC Total guest VMs 25 Total allocated vCPU 150 (2.4 GHz) Total used guest VMs memory 600 GB Total used guest VMs disk space 8 TB % of data change rate daily 2 % 2.1.2.3 P2-SCADA-CC Total guest VMs 10 Total allocated vCPU 70 (2.4 GHz) Total used guest VMs memory 240 GB Total used guest VMs disk space 5 TB % of data change rate daily 2 % 2.2 The project will consist of multiple phases: 2.2.1 Phase: 2.2.1.1 Phase 1: Deploy P1-DMZ-CC (This Scope of Work) 2.2.1.2 Phase 2: Deploy P2-DMZ-CC and stretch cluster from P1-DMZ-CC (Future) 2.2.1.3 Phase 3: Deploy P1-SCADA-CC (Future) 2.2.1.4 Phase 4: Deploy P1-SCADA-CoGen and stretch cluster from P1-SCADA-CC (Future) 2.2.1.5 Phase 5: Deploy P2-SCADA-CC (Future) 2.2.1.6 Phase 6: Deploy P2-SCADA-PDF and stretch cluster from P2-SCADA-CC (Future) 2.2.2 The entire project will provide six (6) clusters located in four (4) different datacenters: Site Datacenter Network Cluster Plant 1 Plant 1 Control Center DMZ P1-DMZ-CC Plant 1 Plant 1 Control Center SCADA P1 P1-SCADA-CC Plant 1 Plant 1 CoGen SCADA P1 P1-SCADA- CoGen Plant 2 Plant 2 Ops Center DMZ P2-DMZ-CC Plant 2 Plant 2 Ops Center SCADA P2 P2-SCADA-CC Plant 2 Plant 2 PDF SCADA P2 P2-SCADA-PDF EXHIBIT A - CONFORMED Page 3 of 8 Specification No. CS-2020-1141BD 2.2.3 The entire project will provide three (3) active/active metro stretched cluster: Network Stretched Cluster DMZ P1-DMZ-CC to P2-DMZ-CC SCADA P1 P1-SCADA-CC to P1-SCADA- CoGen SCADA P2 P2-SCADA-CC to P2-SCADA-PDF 2.3 The solution should have an option to deploy a cluster independently and ensure it operate fully before expanding to the other cluster within the same metro stretched cluster. 2.4 The solution should have greater than 99% reliability with no single point of failure, fully redundant, and hot swappable components wherever possible: 2.4.1 The solution must provide high availability (HA) cluster within a cluster from each datacenter. 2.4.2 The solution must provide high availability (HA) between datacenters/clusters – Metro stretched cluster 2.5 The Consultant must provide two (2) separate cost proposals for N+1 and N+2 options of each cluster. 2.6 The successful solution should demonstrate the ability to scale compute and/or storage capacity quickly and easily in response to future system or data growth. 2.6.1 The solution should provide ease of expandability for resources assigned to virtualized systems running on the proposed platform. 2.6.2 The solution should be able to scale up resources and storage independently. 2.7 The proposed solution should integrate hardware, storage, hypervisor, management, data protection, and replication tools. 2.7.1 The solution must be compatible with VMWare vSphere hypervisor. 2.7.2 The solution should include a standardized and up-to-date hypervisor pre- installed. 2.7.3 The solution should be integrated with VMWare vCenter server. 2.7.4 The solution should include native backup and replication features: 2.7.4.1 Short-term retention must keep one (1) backup every hour within a current day 2.7.4.2 Long-term retention must keep one (1) backup every day for ninety (90) days 2.7.4.3 Short-term and long-term backup retentions should be stored back to its own storages. 2.7.4.4 Short-term and long-term backup retentions should be able to store to third party secondary storages: HPE StoreOnce or Nimble storage. 2.7.4.5 Long-term backup copies should be able to copy to the Disaster Recovery (DR) site. 2.7.4.6 The proposal should include all necessary hardware and software to enable replication of all Production systems to DR site. 2.7.4.7 The solution should be compatible with third party backup solutions – please provide a list of compatible and supported backup solutions. 2.8 The successful solution should provide for high performance storage components with preference given for All-Flash configurations. 2.9 The solution should provide sufficient storage capacity for the current loads and additional spaces to store short-term and long-term backup retention. 2.10 The proposed solution should accommodate the current assigned computer and storage resources along with fifty percent (50%) initial growth capacity. EXHIBIT A - CONFORMED Page 4 of 8 Specification No. CS-2020-1141BD 2.10.1 The system should be able to support a minimum 5-year life cycle including growth projection of at least ten percent (10%) growth per year. Please list forecasted costs for any hardware, software, or licensing to achieve these requirements. 2.11 The system must support data volumes larger than 2 Terabytes (5TB). 2.12 The solution must be able to provide fully redundant multi-path capability to both storage and network paths. 2.13 Each physical node should provide network interfaces: 2.13.1 8 x 1Gbps Ethernet 2.13.2 4 x 10/25 Gbps SFP+ 2.13.3 Compatible with Cisco Catalyst 9500 top-of-rack switches 2.14 All Proposals should include three (3) years of 24x7 system support and maintenance. (Exhibit B). OCSD may choose to renew for two optional one year terms. 2.14.1 The support coverage should account for hardware, hypervisor, and management software with a single escalation point for all incidents and problems. 2.15 The solution must be manageable from a secure web-based interface. 2.15.1 The solution should preferably have multifactor authentication (MFA) 2.16 Any separate management devices required must be included in the solution. 2.17 The solution should be able to provide detailed reporting on current and historical utilization. 2.18 The management system should include comprehensive online and remote monitoring abilities with the solution including any necessary hardware or software. 2.19 The solution must generate email alerts for any critical hardware or software events that may occur. 2.20 The solution must include out-of-band management for the entire system. 2.21 The solution must support non-disruptive updates and upgrades. 2.22 Proposed solutions should demonstrate their ability to reduce and simplify the effort of system management and administrative tasks. 2.23 Solutions should be capable of segregating guest systems to minimize potential impact across zones. (e.g. Development and Production) 2.24 Consultant must provide system administration overview and training to OCSD staff on the implemented solution. 3.0 PROJECT MANAGEMENT 3.1 Consultant will provide project management services for the duration of the project phase and is responsible to attend all scheduled project meetings, develop and submit weekly progress reports as outlined by the OCSD Project Manager, and serve as the single point of contact for project communications. 3.2 Consultant will maintain a weekly updated project schedule (including project milestones, estimated level of effort, and proposed resource requirements) within a format approved by the OCSD Project Manager and include this item in status reports to OCSD Project Manager or as otherwise directed by OCSD. Consultant will follow the processes/guidelines of the Project Management Body of Knowledge (PMBOK) published by the Project Management Institute. 3.3 Consultant will provide the following Project Management services, but not be limited to the following: 3.3.1 Provide a project manager dedicated directly to this project, Project Management Professional (PMP) certification is preferred. EXHIBIT A - CONFORMED Page 5 of 8 Specification No. CS-2020-1141BD 3.3.2 Identify and provide a senior level associate familiar with the work, to be available to OCSD during the length of the project to resolve project team or implementation issues that cannot be resolved at the project manager’s level of authority. 3.3.3 Provide a formal project charter to be jointly developed by the Consultant and OCSD project team. OCSD will have the final approval on the project charter. 3.3.4 Consultant shall submit a cost and schedule proposal to the OCSD Project Manager for any OCSD or Consultant requested changes. The OCSD Project Manager shall have sole discretion on whether or no to accept the change. 3.3.5 Prepare and submit weekly status reports to OCSD for approval electronically, in a Word or Excel format. Project Kickoff Meeting – Consultant shall conduct a project kick-off meeting with OCSD staff to introduce principal members of the Consultant’s team within two (2) weeks of the effective date of the Notice to Proceed. The discussion topics will be established by the OCSD Project Manager and may include, but not be limited to: OCSD’s responsibilities, service provider’s responsibilities, project schedule, communication plan, and project methodology for successful implementation. 3.3.6 Progress Meetings – The Consultant shall meet with OCSD as required throughout the life of the project. Weekly project management meetings with the Consultant will be required. These meetings will be conducted via conference call or WebEx. 3.3.7 OCSD Coordination - OCSD will coordinate with Consultant during all phases of the project. Coordination will include but not be limited to the following: 3.3.7.1 Assistance from OCSD core staff or subject matter experts as needed to develop, test, and implement the proposed solution. 3.3.7.2 Other assistance as requested by Consultant and approved by the OCSD Project Manager to support the project efforts. 3.3.7.3 Access to OCSD resources must be planned to ensure OCSD staff are able to accomplish their primary task assignments within the organization. Consultant shall coordinate resource requests with the OCSD Project Manager at a minimum of two (2) weeks in advance of the actual need. Resources are identified but not limited to: OCSD staff, OCSD computer or network systems, OCSD hardware not related to Information Technology (IT) systems. 3.3.7.4 On-going coordination with OCSD resources is to be managed by the OCSD Project Manager. 4.0 PROJECT SCOPE AND DELIVERABLES 4.1 Milestone 1: Requirements gathering and Design Consultant will conduct detailed requirements analysis to clarify Consultant’s understanding of OCSD’s current environment. Consultant should plan capacity and cache based on the expected consumption considering the requirements for availability and endurance. Consultant should plan the configuration of the hosts in cluster for best performance, availability, and consumption growth. Consultant should design networking that can provide availability, security, and bandwidth guarantee in a cluster. EXHIBIT A - CONFORMED Page 6 of 8 Specification No. CS-2020-1141BD Milestone 1 Deliverables: • Virtual environment assessment • Networking requirements • Host sizing • Architecture diagrams 4.2 Milestone 2: System Implementation, Configuration, and Integration Consultant will work with OCSD staff to implement the selected solution. The products/services provided should include, but not be limited to the following: 4.2.1 Phase 1: Deploy the first cluster (P1-DMZ-CC) 4.2.1.1 Coordinate with other teams to prepare network cables and ports, rack location, and power. 4.2.1.2 Deploy and configure a first HCI cluster 4.2.1.3 Deploy and configure a hypervisor cluster on the first HCI cluster 4.2.1.4 Configure hypervisor vSwitch 4.2.1.5 Integrate with other tools (e.g. vCenter Server) 4.2.1.6 Test and validate the deployment Milestone 2 Deliverables: • Fully operated cluster • Simplified system management and administrative tasks 4.3 Milestone 3: Training and Knowledge Transfer Consultant must provide training to at least seven (7) OCSD staff. Consultant should conduct periodic knowledge transfer sessions. These sessions will be performed with assigned IT personnel. The scope of these sessions will include, but not be limited to: 4.3.1 Review of all existing documentation. 4.3.2 Actual hands-on installation and setup of the hardware, software, and tools being used for the project. 4.3.3 Professional services for knowledge transfer of system design, configuration, and common administration tasks. 4.3.4 Training solution(s) for ongoing system administration. Milestone 3 Deliverables: • Training manuals and materials. • Training for at least seven (7) OCSD staff. • Scheduled knowledge transfer session throughout this phase of the project. 4.4 Milestone 4: Test, Go-live, and Support Consultant should develop a test plan for each component/module or system function. 4.4.1 All testing procedures shall be developed and documented by Consultant and submitted to OCSD for review before testing begins. Testing scenarios shall reflect real-world processes and situations encountered by OCSD employees. 4.4.2 Prior to moving the system into a production environment (go-live), Consultant shall remedy all known defects and install and test the most current, commercially available fix pack(s) and remedy all problems and deficiencies that may surface during that process. EXHIBIT A - CONFORMED Page 7 of 8 Specification No. CS-2020-1141BD 4.4.3 All tests will be performed on-site at OCSD on standard computers and servers with OCSD standard software and hardware. 4.4.4 Tests will not be considered complete until the OCSD assigned IT personnel are satisfied that the system performed as proposed by Consultant and is compliant with the requirements set forth in this Scope of Work. All training will be completed prior to go-live. 4.4.5 Upon successful completion of testing and written certification by Consultant that the system is complete in all respects, and all known defects have been remedied by Consultant, the system will be prepared for live operations. 4.4.6 Migrate production VMs over 4.4.7 Decommission old systems 4.4.8 Consultant will provide dedicated remote support during go-live for not less than fifteen (15) business days. If the system is deemed not functioning, then the response time will be four (4) hours else next business day. If defects surface during that period, OCSD reserves the right to require Consultant to remain on site until the system is stable and material defects have been remedied. Milestone 4 Deliverables: • Test plan • User acceptance test • System test • Go-live • Go-live support 4.5 Milestone 5: Documentation All project-related documentation must be updated and provided to OCSD prior to training. 4.5.1 Project documentation should include, but not be limited to: hardware configuration, software configuration, training manuals, installation procedures, and testing procedures. 4.5.2 All documentation should be delivered in the form of electronic files. All project documentation deliverables should be in their original format (e.g., Word or Excel). Milestone 5 Deliverables: • System configuration • System test plans and test plan results. • Standard operating procedures • Training manuals • All other documentation generated by other project tasks (e.g., status reports, logs, and training materials) EXHIBIT A - CONFORMED Page 8 of 8 Specification No. CS-2020-1141BD 5.0 MILESTONE PAYMENT SCHEDULE MILESTONE PAYMENT Requirements gathering and Design (Milestone No. 1) 25% System Implementation, Configuration, and Integration (Milestone No. 2) 16% Training and Knowledge Transfer (Milestone No. 3) 6% Test, Go-Live, and Support (Milestone No. 4) 47% Documentation (Milestone No. 5) 6% 6.0 SCHEDULE Consultant shall adhere to the following deadlines in creating its schedule and work breakdown structure for accomplishing the SOW. Consultant shall coordinate all meetings and presentations with the assigned OCSD representative. All meetings and presentations will be held at OCSD’s Plant 1 facility located in the City of Fountain Valley. ACTIVITY DEADLINE Notice to Proceed (NTP) NTP = Effective Date Kick-Off Meeting NTP + 14 Calendar Days Requirements gathering and Design (Milestone No. 1) NTP + 28 Calendar Days System Implementation, Configuration, and Integration (Milestone No. 2) NTP + 84 Calendar Days Training and Knowledge Transfer (Milestone No. 3) NTP + 98 Calendar Days Documentation (Milestone No. 5) NTP + 112 Calendar Days Test, Go-Live, and Support (Milestone No. 4) NTP + 140 Calendar Days Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1207 Agenda Date:9/9/2020 Agenda Item No:4. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: INCIDENT RESPONSE PROGRAM GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Award a Professional Services Agreement to Tevora Business Solutions to provide Cyber Incident Response Consulting Services, Specification No. CS-2020-1160, for a total amount not to exceed $112,700; and B. Approve a contingency in the amount of $16,905 (15%). BACKGROUND The Water and Wastewater sector is recognized as one of 16 critical infrastructures by the Department of Homeland Security whose assets,systems,and networks are considered vital.The number of cyber security breaches and incidents are increasing each day.According to Ponemon Institute,a leader in cyber security research,the average cost of a breach in 2019 was $3.92 million. Cyber incident response is the methodology or the organized approach to prepare,detect,contain, and recover from a security breach.Cyber incident response has become an important and necessary component of organizations to rapidly detect incidents to minimize loss and destruction and restore services.Over the last several years the Orange County Sanitation District (Sanitation District) has developed an Incident Response Program which includes the following: ·Incident Response Plan ·Incident response playbooks ·Incident response contact list ·Incident response escalation chart ·Incident response roles and responsibilities ·Incident response quick guide The Sanitation District has recently renewed its cyber insurance policy which includes incident response services and has performed several tabletop exercises in October 2019 to prepare for a potential cyber security breach. Orange County Sanitation District Printed on 9/1/2020Page 1 of 4 powered by Legistar™ File #:2020-1207 Agenda Date:9/9/2020 Agenda Item No:4. RELEVANT STANDARDS ·Ensure the public’s money is wisely spent ·Maintain a culture of improving efficiency to reduce the cost to provide the current service level or standard ·Protect Orange County Sanitation District assets ·Commitment to safety & reducing risk in all operations PROBLEM Performing incident response effectively is a complex undertaking that requires substantial planning, preparation,and training.Some challenges include timely incident detection,understanding roles and responsibilities,effective communication,and establishing clear procedures and methods for prioritizing the handling of incidents.Over the last several years,the Information Technology (IT) division has had several key personnel retire and new personnel placed in key roles.IT needs to review its current plan,documents,and procedures to improve the incident response program to better detect incidents,minimize loss,and recover data and services.There is also a need to provide training on Incident Response methodology to key IT staff. PROPOSED SOLUTION To keep the Cyber Incident Response program up to date,the IT division requests to purchase cyber incident response consulting services to review and improve the current incident response program to deal with cyber incidents with an efficient and effective plan,processes,role-based teams,and training. The consulting service will include the following: ·Review and improve the communication and escalation process ·Update incident classification and severity definitions ·Identify roles and responsibilities of the incident response team ·Recommend relevant incident response metrics ·Review the current playbooks and develop additional playbooks ·Provide incident response training to key IT staff ·Conduct four (4) tabletop exercises TIMING CONCERNS Cyber risk continues to grow at an exponential rate with routine attacks from nation states,criminal elements,hacktivists,and insider threats.Delay in this program could cause confidential data to be compromised, create a negative public image, and cause legal issues. RAMIFICATIONS OF NOT TAKING ACTION A decision not to purchase cyber incident response consulting services may result in an increase in incident detection times and handling which can lead to more loss and destruction of systems and services. Orange County Sanitation District Printed on 9/1/2020Page 2 of 4 powered by Legistar™ File #:2020-1207 Agenda Date:9/9/2020 Agenda Item No:4. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION On April 28,2020,the Sanitation District issued a Request for Proposals (RFP)to review and improve the Cyber Security Incident Response Program.The following evaluation criterion were described in the RFP and used to determine the most qualified firm. CRITERION WEIGHT 1. Qualifications & Experience of Firm 20% 2. Proposed Staffing & Project Organization 20% 3. Work Plan 30% 4. Presentation/Interview 10% 5. Cost 20% The RFP closed on May 28,2020.The Sanitation District received a response from seven (7) companies.The RFP evaluation team consisted of five (5)Sanitation District staff and included an Information Tech Supervisor,a Safety and Health Supervisor,an IT Systems &Operations Manager, a Senior Info Tech Analyst and a Principal Info Tech Analyst.This RFP used the individual scoring method.The evaluation team first reviewed and scored the proposals based upon the first three criteria listed above. Rank Proposer Criterion 1 (Max 20%) Criterion 2 (Max 20%) Criterion 3 (Max 30%) Subtotal Score (Max 70%) 1 Tevora Business Solutions 14.2 14.2 21.6 50.0 2 Ankura Consulting 12.6 12.8 20.1 45.5 3 Fireeye 15.0 13.0 18.9 46.9 4 AESI-US 12.4 12.2 21.0 45.6 5 Coastline Consulting 11.8 10.4 16.2 38.4 6 Natsar LLC 11.2 9.2 16.8 37.2 7 LRS 10.8 9.0 11.7 31.5 The three highest ranking firms,Tevora Business Solutions,FireEye,and Ankura Consulting were selected for interviews.The interviews were conducted from June 29 -July 1,2020.Following the interviews,the evaluation team ranked the firms based on both the proposals and interviews using the evaluation criteria and weighting listed above.The proposals were accompanied by sealed cost proposals.The cost proposals for these three firms were opened with the lowest being Tevora Business Solutions.A Best and Final Offer was requested with Tevora lowering their cost,resulting in additional savings to the Sanitation District. Rank Proposer Subtotal Score (Max 70%) Presentation (Max 10%) Cost (Max 20%) Total Weighted Score (Max 100%) 1 Tevora Business Solutions 50.0 7.4 20.0 77.4 2 Ankura Consulting 45.5 6.6 9.2 61.3 3 Fireeye 46.9 4.6 8.4 59.9 Orange County Sanitation District Printed on 9/1/2020Page 3 of 4 powered by Legistar™ File #:2020-1207 Agenda Date:9/9/2020 Agenda Item No:4. Rank Proposer Subtotal Score (Max 70%) Presentation (Max 10%) Cost (Max 20%) Total Weighted Score (Max 100%) 1 Tevora Business Solutions 50.0 7.4 20.0 77.4 2 Ankura Consulting 45.5 6.6 9.2 61.3 3 Fireeye 46.9 4.6 8.4 59.9 Based on these results,staff recommends awarding the Agreement to Tevora Business Solutions. The term of this Agreement will begin upon the effective date of the Notice to Proceed. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance.This item has been budgeted.(FY2020-21 &2021-22 Budget,Section 8,Page 49,Information Technology Capital Program (M-MC-IT)). ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Professional Services Agreement Orange County Sanitation District Printed on 9/1/2020Page 4 of 4 powered by Legistar™ _________________________________________________________________________________________________________ Orange County Sanitation District 1 of 11 Specification No. CS-2020-1160 Version 080919 PROFESSIONAL CONSULTANT SERVICES AGREEMENT Cyber Incident Response Program Specification No. CS-2020-1160 THIS AGREEMENT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and Tevora Business Solutions, Inc. with a principal place of business at 17875 Von Karman Avenue, Suite 100, Irvine, CA 92614 (hereinafter referred to as "Consultant") collectively referred to as the “Parties”. W I T N E S S E T H WHEREAS, based on Consultant’s expertise and experience, OCSD desires to temporarily engage Consultant to provide a Cyber Incident Response Program "Services” as described in Exhibit “A”; and WHEREAS, Consultant submitted its Proposal, dated May 27, 2020; and WHEREAS, on September 9, 2020, the Administration Committee of OCSD, by minute order, authorized execution of this Agreement between OCSD and Consultant; and WHEREAS, OCSD has chosen Consultant to conduct Services in accordance with Ordinance No. OCSD-52; and NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Agreement and all exhibits hereto (called the "Agreement") is made by OCSD and the Consultant. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit “A”. 1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Proposal dated May 27, 2020 and Cost Proposal Form Best and Final Offer dated July 14, 2020 Exhibit “C” Acknowledgement of Insurance Requirements Exhibit “D” OCSD Safety Standards Exhibit “E” Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all respects govern and control. 1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both Parties. 1.5 The various headings in this Agreement are inserted for convenience only and shall not affect the meaning or interpretation of this Agreement or any section or provision hereof. _________________________________________________________________________________________________________ Orange County Sanitation District 2 of 11 Specification No. CS-2020-1160 Version 080919 1.6 The term “days”, when used in the Agreement, shall mean calendar days, unless otherwise noted as workdays. 1.7 The term “workday”. Workdays are defined as all days that are not Saturday, Sunday, or OCSD observed holidays. OCSD review periods shall not include OCSD observed holidays. 1.8 OCSD holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.9 Work Hours: All meetings with OCSD staff shall be scheduled Monday through Thursday, between the hours of 7:30 a.m. and 4:30 p.m. (exception is Operations staff who maintain plant operations 24/7 and work a rotated 12-hour shift) and shall conform to OCSD work schedules. OCSD will not pay for travel time. 1.10 Consultant shall provide OCSD with all required premiums and/or overtime work at no charge beyond the total amount of the Agreement. 1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Consultant as a result of work performed in anticipation of purchases of said services by OCSD. 2. Scope of Work Subject to the terms of this Agreement, Consultant shall perform the Services identified in Exhibit “A”. Consultant warrants that all of its Services shall be performed in a competent, professional, and satisfactory manner. 3. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OCSD at any time. All modifications must be made in writing and signed by both Parties. A review of the time required for the modification will be made by OCSD and Consultant and the Agreement period adjusted accordingly. 4. Compensation Compensation to be paid by OCSD to Consultant for the Services provided under this Agreement shall be a total amount not to exceed One Hundred Twelve Thousand, Seven Hundred Dollars ($112,700.00). 5. California Department of Industrial Relations (DIR) Registration and Record of Wages 5.1 To the extent Consultant’s employees and/or subconsultants who will perform work for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Consultant and subconsultants shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. 5.2 The Consultant and subconsultants shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 5.3 Pursuant to Labor Code Section 1776, the Consultant and subconsultants shall furnish a copy of all certified payroll records to OCSD and/or general public upon request, provided the public request is made through OCSD, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement of the Department of Industrial Relations. _________________________________________________________________________________________________________ Orange County Sanitation District 3 of 11 Specification No. CS-2020-1160 Version 080919 5.4 The Consultant and subconsultants shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 6. Payment and Invoicing 6.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD’s Project Manager or designee, of itemized invoices submitted for Milestones completed in accordance with Exhibit “A”. Prices shall not exceed those stated in Exhibit “B”. OCSD, at its sole discretion, shall be the determining party as to whether the Milestones have been satisfactorily completed. 6.2 Invoices shall be emailed by Consultant to OCSD Accounts Payable at APStaff@OCSD.com and “INVOICE” with the Purchase Order Number and CS-2020-1160 shall be referenced in the subject line. 7. Audit Rights Consultant agrees that, during the term of this Agreement and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of Consultant relating to the invoices submitted by Consultant pursuant to this Agreement. 8. Commencement and Term The Services provided under this Agreement shall be completed within One Hundred Twenty (120) calendar days from the effective date of the Notice to Proceed. 9. Extensions The term of this Agreement may be extended only by written instrument signed by both Parties. 10. Performance Time is of the essence in the performance of the provisions hereof. 11. Termination 11.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a termination notice, Consultant shall immediately discontinue all work under this Agreement (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Consultant for work performed (cost and fee) to the date of termination. Consultant expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Agreement. Such notice of termination shall terminate this Agreement and release OCSD from any further fee, cost or claim hereunder by Consultant other than for work performed to the date of termination. 11.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD’s determination that Consultant is not complying with the Scope of Work requirements, if the level of service is inadequate, or any other default of this Agreement. 11.3 OCSD may also immediately terminate for default of this Agreement in whole or in part by written notice to Consultant: • if Consultant becomes insolvent or files a petition under the Bankruptcy Act; or • if Consultant sells its business; or • if Consultant breaches any of the terms of this Agreement; or • if total amount of compensation exceeds the amount authorized under this Agreement. _________________________________________________________________________________________________________ Orange County Sanitation District 4 of 11 Specification No. CS-2020-1160 Version 080919 11.4 All OCSD property in the possession or control of Consultant shall be returned by Consultant to OCSD on demand, or at the termination of this Agreement, whichever occurs first. 12. Indemnification and Hold Harmless Provision Consultant shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Consultant's services under this Agreement, or by its subconsultant(s) or by anyone directly or indirectly employed by Consultant, and whether such damage or injury shall accrue or be discovered before or after the termination of the Agreement. Except as to the sole active negligence of or willful misconduct of OCSD, Consultant shall indemnify, protect, defend and hold harmless OCSD, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Consultant's performance under the Agreement, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Agreement, and/or (c) on account of any goods and services provided under this Agreement. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Consultant or anyone employed by or working under Consultant. To the maximum extent permitted by law, Consultant's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Consultant agrees to provide this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. This section shall survive the expiration or early termination of the Agreement. 13. Insurance Consultant and all subconsultants shall purchase and maintain, throughout the life of this Agreement and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements, Exhibit “C“. Consultant shall not commence work under this Agreement until all required insurance is obtained in a form acceptable to OCSD, nor shall Consultant allow any subconsultant to commence service pursuant to a subcontract until all insurance required of the subconsultant has been obtained. Failure to maintain required insurance coverage shall result in termination of this Agreement. 14. Key Personnel Personnel, as provided in Exhibit “B”, are considered “key” to the work under this Agreement and will be available for the term of the Agreement. No person designated as key under this Agreement shall be removed or replaced without prior written consent of OCSD. If OCSD asks Consultant to remove a person designated as key under this Agreement, Consultant agrees to do so immediately regardless of the reason, or the lack of reason, for OCSD's request. Consultant shall assign only competent personnel to perform Services pursuant to this Agreement. 15. Confidentiality and Non-Disclosure 15.1 Consultant acknowledges that in performing the Services hereunder, OCSD may have to disclose to Consultant orally and in writing certain confidential information that OCSD considers proprietary and has developed at great expense and effort. _________________________________________________________________________________________________________ Orange County Sanitation District 5 of 11 Specification No. CS-2020-1160 Version 080919 15.2 Consultant agrees to maintain in confidence and not disclose to any person, firm, or corporation, without OCSD's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of OCSD. 15.3 Consultant further agrees to maintain in confidence and not to disclose to any person, firm, or corporation any data, information, technology, or material developed or obtained by Consultant during the term of this Agreement. 15.4 Consultant agrees as follows: • To use the confidential information only for the purposes described herein; to not reproduce the confidential information; to hold in confidence and protect the confidential information from dissemination to and use by anyone not a party to this Agreement; and to not use the confidential information to benefit itself or others. • To restrict access to the confidential information to its Consultant or personnel of Consultant who (1) have a need to have such access and (2) have been advised of and have agreed in writing to treat such information in accordance with the terms of this Agreement. • To return all confidential information in Consultant's possession upon termination of this Agreement or upon OCSD's request, whichever occurs first. • To hold in confidence information and materials, if any, developed pursuant to the Services hereunder. 15.5 The provisions of this section shall survive termination or expiration of this Agreement and shall continue for so long as the material remains confidential. 16. Ownership of Documents All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, and agents in the performance of this Agreement shall be the property of OCSD and shall be promptly delivered to OCSD upon request of OCSD’s Project Manager or designee, or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by OCSD of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at OCSD's sole risk and without liability to Consultant. Consultant shall ensure that all its subconsultants shall provide for assignment to OCSD of any documents or materials prepared by them. 17. Ownership of Intellectual Property 17.1 Consultant agrees that all designs, plans, reports, specifications, drawings, schematics, prototypes, models, inventions, and all other information and items made during the course of this Agreement and arising from the Services (hereinafter referred to as "New Developments") shall be and are assigned to OCSD as its sole and exclusive property. 17.2 Consultant agrees to promptly disclose to OCSD all such New Developments. Upon OCSD's request, Consultant agrees to assist OCSD, at OCSD's expense, to obtain patents or copyrights for such New Developments, including the disclosure of all pertinent information and data with respect thereto, the execution of all applications, specifications, assignments, and all other instruments and papers which OCSD shall deem necessary to apply for and to assign or convey to OCSD, its successors and assigns, the sole and exclusive right, title and interest in such New Developments. Consultant agrees to obtain or has obtained written assurances from its employees and contract personnel of their agreement to the terms hereof with regard to New Developments and confidential information. _________________________________________________________________________________________________________ Orange County Sanitation District 6 of 11 Specification No. CS-2020-1160 Version 080919 17.3 Consultant warrants that Consultant has good title to any New Developments, and the right to assign New Developments to OCSD free of any proprietary rights of any other party or any other encumbrance whatever. 17.4 The originals of all computations, drawings, designs, graphics, studies, reports, manuals, photographs, videotapes, data, computer files, and other documents prepared or caused to be prepared by Consultant or its subconsultants in connection with these Services shall be delivered to and shall become the exclusive property of OCSD. OCSD may utilize these documents for OCSD applications on other projects or extensions of this project, at its own risk. 18. No Solicitation of Employees 18.1 Consultant agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following termination of this Agreement, or any extension hereof, call on, solicit, or take away any of the employees whom Consultant became aware of as a result of Consultant's Services to OCSD. 18.2 Consultant acknowledges that OCSD’s employees are critical to its business and OCSD expends significant resources to hire, employ, and train employees. Should Consultant employ or otherwise engage OCSD’s employees during the term of this Agreement and for a period of one (1) year following termination of this Agreement, Consultant will pay OCSD fifty percent (50%) of the former employee’s most recent annual salary earned at OCSD to accurately reflect the reasonable value of OCSD’s time and costs. This payment is in addition to any other rights and remedies OCSD may have at law. 18.3 OCSD agrees that it shall not, during the term of this Agreement and for a period of one (1) year immediately following termination of this Agreement, or any extension hereof, call on, solicit, or take away any of the employees whom OCSD became aware of as a result of Consultant's Services to OCSD. 18.4 OCSD acknowledges that Consultant’s employees are critical to its business and Consultant expends significant resources to hire, employ, and train employees. Should OCSD employ or otherwise engage Consultant’s employees during the term of this Agreement and for a period of one (1) year following termination of this Agreement, OCSD will pay Consultant fifty percent (50%) of the former employee’s most recent annual salary earned from Consultant to accurately reflect the reasonable value of Consultant’s time and costs. This payment is in addition to any other rights and remedies Consultant may have at law. 19. Independent Contractor Capacity 19.1 The relationship of Consultant to OCSD is that of an independent contractor and nothing herein shall be construed as creating an employment or agency relationship. 19.2 Consultant shall act independently and not as an officer or employee of OCSD. OCSD assumes no liability for Consultant’s action and performance, nor assumes responsibility for taxes, funds, payments or other commitments, implied or expressed, by or for Consultant. 19.3 Consultant shall not be considered an agent of OCSD for any purpose whatsoever, nor shall Consultant have the right to, and shall not, commit OCSD to any agreement, contract or undertaking. Consultant shall not use OCSD’s name in its promotional material or for any advertising or publicity purposes without expressed written consent. 19.4 Consultant shall not be entitled to any benefits accorded to those individuals listed on OCSD’s payroll as regular employees including, without limitation, worker's compensation, _________________________________________________________________________________________________________ Orange County Sanitation District 7 of 11 Specification No. CS-2020-1160 Version 080919 disability insurance, vacation, holiday or sick pay. Consultant shall be responsible for providing, at Consultant’s expense, disability, worker's compensation or other insurance as well as licenses and permits usual or necessary for conducting the Services hereunder. 19.5 Consultant shall be obligated to pay any and all applicable Federal, State and local payroll and other taxes incurred as a result of fees hereunder. Consultant hereby indemnifies OCSD for any claims, losses, costs, fees, liabilities, damages or penalties suffered by OCSD arising out of Consultant's breach of this provision. 19.6 Consultant shall not be eligible to join or participate in any benefit plans offered to those individuals listed on OCSD's payroll as regular employees. Consultant shall remain ineligible for such benefits or participation in such benefit plans even if a court later decides that OCSD misclassified Consultant for tax purposes. 20. Licenses, Permits Consultant represents and warrants to OCSD that it has obtained all licenses, permits, qualification and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Agreement will be paid by Consultant. 21. Consultant's Representations In the performance of duties under this Agreement, Consultant shall adhere to the highest fiduciary standards, ethical practices and standards of care and competence for their trade/profession. Consultant agrees to comply with all applicable Federal, State and local laws and regulations. 22. Familiarity with Work By executing this Agreement, Consultant warrants that: 1) it has investigated the work to be performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at Consultant’s risk, until written instructions are received from OCSD. 23. Right to Review Services, Facilities, and Records 23.1 OCSD reserves the right to review any portion of the Services performed by Consultant under this Agreement, and Consultant agrees to cooperate to the fullest extent possible. 23.2 Consultant shall furnish to OCSD such reports, statistical data, and other information pertaining to Consultant's Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders and any other agreement relating to the development of the project(s) and in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bonds and other obligations. 23.3 The right of OCSD to review or approve drawings, specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by Consultant shall not relieve Consultant of any obligation set forth herein. 24. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Agreement. _________________________________________________________________________________________________________ Orange County Sanitation District 8 of 11 Specification No. CS-2020-1160 Version 080919 25. Severability If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 26. Waiver The waiver of either party of any breach or violation of, or default under, any provision of this Agreement, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Agreement or default thereunder. Any breach by Consultant to which OCSD does not object shall not operate as a waiver of OCSD’s rights to seek remedies available to it for any subsequent breach. 27. Remedies In addition to other remedies available in law or equity, if the Consultant fails to make delivery of the goods or Services or repudiates its obligations under this Agreement, or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD may (1) terminate the Agreement; (2) recover whatever amount of the purchase price OCSD has paid, and/or (3) “cover” by purchasing, or contracting to purchase, substitute goods or Services for those due from Consultant. In the event OCSD elects to “cover” as described in (3), OCSD shall be entitled to recover from Consultant as damages the difference between the cost of the substitute goods or Services and the Agreement price, together with any incidental or consequential damages. 28. Limitation of Liability Either party’s total liability and exclusive remedy under or related to any sow under this Agreement is limited to direct money damages. To the fullest extent permitted by applicable law, in no event shall either party be liable for any incidental, consequential, indirect, special, punitive or exemplary damages, lost profits or revenue, or lost or damaged data, whether arising in contract, tort (including negligence) or otherwise. Consultant’s liability shall not exceed the total amount of insurance coverage under this agreement. The existence of multiple claims does not enlarge the limit. 29. Governing Law This Agreement shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in Orange County, in the event any action is brought in connection with this Agreement or the performance thereof. 30. Environmental Compliance Consultant shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Consultant, its sub-consultants, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 31. Attorney’s Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which it may be entitled. 32. Dispute Resolution 32.1 In the event of a dispute as to the construction or interpretation of this Agreement, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration _________________________________________________________________________________________________________ Orange County Sanitation District 9 of 11 Specification No. CS-2020-1160 Version 080919 through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 32.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 33. Damage to OCSD's Property Any OCSD property damaged by Consultant will be subject to repair or replacement by Consultant at no cost to OCSD. 34. OCSD Safety Standards OCSD requires Consultant and its subconsultants to follow and ensure their employees follow all Federal, State and local regulations as well as OCSD Safety Standards while working at OCSD locations. If during the course of the Agreement it is discovered that OCSD Safety Standards do not comply with Federal, State or local regulations, then the Consultant is required to follow the most stringent regulatory requirement at no additional cost to OCSD. Consultant and all of its employees and subconsultants, shall adhere to all applicable OCSD Safety Standards attached hereto in Exhibit “D” and the Human Resources Policies in Exhibit “E”. 35. Freight (F.O.B. Destination) Consultant assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Agreement. 36. Assignments Consultant shall not delegate any duties nor assign any rights under this Agreement without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. 37. Conflict of Interest and Reporting 37.1 Consultant shall at all times avoid conflicts of interest or appearance of conflicts of interest in performance of this Agreement. 37.2 Consultant affirms that to the best of its knowledge there exists no actual or potential conflict between Consultant’s families, business or financial interest or its Services under this Agreement, and in the event of change in either its private interests or Services under this Agreement, it will raise with OCSD any question regarding possible conflict of interest which may arise as a result of such change. 38. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than OCSD and Consultant. 39. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall be personally liable to Consultant, or any successor-in-interest, in the event of any default or breach by OCSD or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. _________________________________________________________________________________________________________ Orange County Sanitation District 10 of 11 Specification No. CS-2020-1160 Version 080919 40. Authority to Execute The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the Parties are formally bound. 41. Read and Understood By signing this Agreement, Consultant represents that it has read and understood the terms and conditions of the Agreement. 42. Entire Agreement This Agreement constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. _________________________________________________________________________________________________________ Orange County Sanitation District 11 of 11 Specification No. CS-2020-1160 Version 080919 43. Notices All notices under this Agreement must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OCSD: Jackie Lagade, Principal Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Consultant: Stephen Stumpfl, Executive Vice President Tevora Business Solutions, Inc. 17875 Von Karman Avenue, Suite 100 Irvine, CA 92614 Each party shall provide the other party written notice of any change in address as soon as practicable. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Agreement to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: By: ___________________________________________ Chad Wanke, Chair, Administration Committee Dated: By: ___________________________________________ Kelly A. Lore, Clerk of the Board Dated: By: ___________________________________________ Ruth Zintzun, Purchasing & Contracts Manager TEVORA BUSINESS SOLUTIONS, INC. Dated: By: ___________________________________________ _______________________________________________ Print Name and Title of Officer _______________________________________________ IRS Employer’s I.D. Number EXHIBIT “A” Specification No. CS-2020-1160 Exhibit “A” SCOPE OF WORK For Cyber Incident Response Program Exhibit “A” Page 1 of 4 Specification No. CS-2020-1160 EXHIBIT A SCOPE OF WORK Cyber Incident Response Program SPECIFICATION NO. CS-2020-1160 Executive Summary / Overview The Orange County Sanitation District (OCSD) operates the third largest wastewater agency west of the Mississippi River. Since 1954, we have safely collected, treated, and disposed of and/or reclaimed the wastewater generated by 2.6 million people living and working in central and northwestern Orange County, California. 1. PROJECT OBJECTIVE OCSD is seeking to develop an Incident Response Program (Program) to deal with cyber incidents with an efficient and effective plan, processes, role based teams, and training. The Program should include methods and processes to: 1. Verify that an incident has occurred or not. 2. Maintain or restore business continuity while reducing the incident impact 3. Identify cause(s) of the incident 4. Minimize the impacts of future incidents 5. Facilitate prosecution of illegal activity 6. Keep stakeholders informed of the situation and response Additionally, OCSD is seeking to conduct desktop exercises to evaluate the completed Incident Response Program. 2. CONSULTANT REQUIREMENTS 2.1 Expertise in Incident Response (ten plus (10+) years of experience) 2.2 Possession of Global Information Assurance Certification (GIAC) Certified Incident Handler (GCIH) certification preferred 2.3 Expertise in conducting tabletop exercises including scenarios involving Industrial Control Systems (ICS) and Supervisory Control and Data Acquisition (SCADA) environments. 2.4 Knowledge and experience in the legal and regulatory obligations required to be met for the Wastewater sector 2.5 All electronic deliverables will be in Microsoft Word or Visio diagrams. 3. PROJECT SCOPE 3.1 MILESTONE 1 - Review current practices and develop a customized Incident Response Plan for the Program. Incident Response Plan to include, but not limited to the following: 3.1.1 Communication and escalation process 3.1.1.1 Communication Plan 3.1.1.2 Process 3.1.1.3 Notification Templates Exhibit “A” Page 2 of 4 Specification No. CS-2020-1160 3.1.1.4 Internal communication 3.1.1.5 External Communications 3.1.2 Incident classification and severity definitions 3.1.2.1 Prioritization 3.1.2.2 Impact Analysis 3.1.3 Incident Response Team 3.1.3.1 Roles 3.1.3.2 Responsibilities 3.1.4 Stakeholders 3.1.5 Incident that triggers an investigation 3.1.6 Incident response team activation process 3.1.7 Event that activates a breach team response 3.1.8 Event that triggers a breach notification 3.1.9 Remediation Steps 3.1.10 Recovery Process 3.1.11 Reporting Process 3.1.12 Identify regulatory, contractual and compliance requirements 3.1.13 Using sector specific best practice, identify and add missing components to the Incident Response Plan Milestone 1 Deliverables: • Incident Response Plan • Visio Diagram 3.2 MILESTONE 2 - Recommend Incident Response metrics, review current playbooks, and develop new playbooks. 3.2.1 Recommend relevant incident response metrics 3.2.2 Review current playbooks and improve if possible 3.2.2.1 Malware Outbreak 3.2.2.2 Data Theft 3.2.2.3 Improper Computer Usage 3.2.2.4 DDOS 3.2.2.5 Unauthorized Access 3.2.2.6 Ransomware 3.2.2.7 Phishing 3.2.3 Develop playbooks for the following 3.2.3.1 Credential Theft 3.2.3.2 Business Email Compromise 3.2.3.3 Unauthorized Cloud Service Usage Exhibit “A” Page 3 of 4 Specification No. CS-2020-1160 Milestone 2 Deliverables: • Playbooks (current and new) as listed above. 3.3 MILESTONE 3 – Develop and provide training on Cyber Incident Response methodology to OCSD Staff (up to ten (10) staff members) from each of the following teams listed below. Training shall be held on OCSD’s property. All training material shall be reviewed and approved by OCSD prior to the start of the training. 3.3.1 Security team 3.3.2 Service Desk 3.3.3 Network team 3.3.4 Server team 3.3.5 Human Resources 3.3.6 Public Affairs Office 3.3.7 IT Management Milestone 3 Deliverables: • Printed training manuals for each team • Team based training for up to ten (10) staff members • All training will be conducted on OCSD’s property. Plant 1 facility located in the City of Fountain Valley. 3.4 MILESTONE 4 - Conduct four tabletop exercises as described below. Each scenario can have up to twelve (12) staff members. 3.4.1 Ransomware exercise shall include scenario involving ICS/SCADA 3.4.2 Phishing exercise shall include scenario involving executive management, public relations, and other departments 3.4.3 Data Theft 3.4.4 Unauthorized Access Exhibit “A” Page 4 of 4 Specification No. CS-2020-1160 Milestone 4 Deliverables: • Printed scenario manuals for each staff • Scenario-based training for up to twelve (12) staff members for each of the training • All scenario-based training will be conducted on OCSD’s property. Plant 1 facility located in the City of Fountain Valley. • Summary of each tabletop exercise to include but not limited to the following: o Executive Summary o Technical Summary o Findings o Description o Business Impact o Recommendation o Evidence o References o Risk Rating o Tools Utilized during engagement 4. SCHEDULE Consultant shall adhere to the following deadlines in creating its schedule and work breakdown structure for accomplishing the SOW. Consultant shall coordinate all meetings and presentations with the assigned OCSD representative. All meetings and presentations will be held at OCSD’s Plant 1 facility located in the City of Fountain Valley. ACTIVITY DEADLINE PAYMENT Notice to Proceed (NTP) NTP = Effective Date Kick-Off Meeting NTP + 21 Calendar Days Develop Incident Response Plan (Milestone No. 1) NTP + 42 Calendar Days 25% Review current and develop new playbooks (Milestone No. 2) NTP + 63 Calendar Days 25% Provide Training (Milestone No. 3) NTP + 90 Calendar Days 25% Conduct Tabletop Exercises (Milestone No. 4) NTP + 120 Calendar Days 25% Payment is contingent upon the assigned OCSD Project Manager’s acceptance of the final version of the submittal for each milestone. Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1204 Agenda Date:9/9/2020 Agenda Item No:5. FROM:James D. Herberg, General Manager Originator: James D. Herberg, General Manager SUBJECT: GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Receive and file Orange County Sanitation District purchases made under the General Manager’s authority for the period of April 1, 2020 to June 30, 2020; and B. Approve the following additions to the pre-approved OEM Sole Source List for the period of April 1, 2020 to June 30, 2020: ·ALHAMBRA FOUNDRY - Manhole Frames and Covers ·GARDNER DENVER / HOFFMAN - Blower Equipment, Parts and Service ·GEA WESTFALIA - Centrifuge Parts and Service (Replaces OEM Manufacturer WESTFALIA - Name Change) ·NUTTAL GEAR - Gear Drive Assembly and Related Parts/Equipment ·SCRIPPS INSTITUTION OF OCEANOGRAPHY (SIO) - Ocean Monitoring Program ·SPX Flow / LIGHTNIN - Gear Box Repair Parts, Equipment and Service ·VAC-CON - Sewer Combo Cleaning Truck Rental BACKGROUND Staff provides the Administration Committee and the Board of Directors quarterly reports of General Manager approved and executed purchases between $50,000 and $100,000;maintenance and repair Services Task Orders between $50,000 and $300,000;and additions to the pre-approved OEM Sole Source List. The list of additions to the pre-approved OEM Sole Source List displays the original equipment manufacturers (OEM)added this quarter that require sole source procurement to maintain,service, or replace equipment currently in operation at Orange County Sanitation District (Sanitation District) facilities because the parts and/or service can only be provided by the OEM or their designated representative. Orange County Sanitation District Printed on 9/1/2020Page 1 of 4 powered by Legistar™ File #:2020-1204 Agenda Date:9/9/2020 Agenda Item No:5. RELEVANT STANDARDS ·Quarterly financial reporting ·Ensure the public’s money is wisely spent PRIOR COMMITTEE/BOARD ACTIONS December 2016 -Minute Order 12(b)authorized the General Manager to ratify additions or deletions to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report. ADDITIONAL INFORMATION In accordance with Board purchasing policies,Ordinance No.OCSD-52,the General Manager has authority to approve and execute purchases between $50,000 and $100,000.Below is a summary of General Manager approved purchases,in amounts exceeding $50,000,for the fourth quarter of fiscal year 2019-20: Vendor Name Amount Department Description/Discussion ALHAMBRA FOUNDRY CO LTD $65,247.00 Operations & Maintenance Purchase of Manhole Frames and Covers Sole Source Justification 2271 Reason: Unique Product/Service CAL BUILDING SYSTEMS, INC. $53,260.00 Operations & Maintenance Fire Suppression System Maintenance, Testing, and Inspection Services 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1118 CAPITAL COATINGS INDUSTRIAL, INC. $72,360.00 Operations & Maintenance Plant 2 Effluent Pump Station Annex (EPSA) Suction and Discharge Pipelines Coatings Repairs (CTO-0017) Specification No. S- 2020-1145 CORTECH ENGINEERING $53,040.00 Operations & Maintenance Purchase of 2 Seepex Rotors Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 (B) CR&R $90,000.00 Operations & Maintenance Convenience Blanket PO to Provide and Dump 40 Trash Dumpsters at Plant 1 & 2 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE (ESRI) $92,200.00 Administrative Services ESRI Enterprise Advantage Program, including Technical Advisors, Account Planning, & Webcasts 7/1/20 to 6/30/21 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 PRO-CRAFT CONSTRUCTION, INC. & VERNE’S PLUMBING $95,000.00 Operations & Maintenance On-Call Plumbing Repair Services 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1171 GRAYBAR ELECTRIC COMPANY WALNUT CA $53,000.00 Operations & Maintenance Lido Pump Station “Turn Key” UPS Replacement US Communities Contract# EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases GRAYBAR ELECTRIC COMPANY WALNUT CA $80,00.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Electrical Parts & Supplies 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) HOME DEPOT $75,000.00 Administrative Services Convenience Blanket PO for Miscellaneous Material 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) MICROSOFT CORPORATION $97,963.00 Administrative Services Annual Supporting and Consult Services for Microsoft Premier 9/17/20 to 9/16/21 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 NEAC COMPRESSOR SERVICE INC. $50,531.96 Operations & Maintenance Purchase of 1 Penn Pro Compressor Sole Source Justification 2253 Reason: OEM Parts/Materials Available from Only One Source ONESOURCE DISTRIBUTORS INC $80,000.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Electrical Supplies & Parts 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) ORANGE COUNTY REGISTER $99,000.00 Administrative Services Convenience Blanket PO for Notices, Classifieds, and Legal Advertising 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) PMWEB, INC.$82,500.00 Administrative Services Support & Maintenance/Hosting for Project Management Information System (J-128) 8/1/20 to 7/31/21 Board Approved OEM Sole Source List M.O. 8/28/18, Item 7 PUMPACTION CORP - SHG USA $90,000.00 Operations & Maintenance Annual Services on Putzmeister and Support Equipment at Plant 2 5/15/20 to 5/14/21 Sole Source Justification 2267 Reason: OEM Parts/Materials Available from Only One Source RAINBOW DISPOSAL CO., INC. $90,000.00 Operations & Maintenance Convenience Blanket PO for Providing and Servicing Dumpsters for Plant 1 & 2 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) REGENTS OF UNIV OF CALIFORNIA SD $82,166.67 Administrative Services Install and Maintain Water Quality Sensors on Newport Pier Monitor Station 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Sole Source Justification 2243 Reason: Unique Product/Service SAFETY SHOE SERVICES $70,000.00 Human Resources Convenience Blanket PO for On-Site Safety Shoe Service 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) SCHWING BIOSET $80,400.28 Operations & Maintenance Purchase of 2 Hydraulic Cylinders and 2 Material Cylinders for Schwing Sludge Transfer Pump Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 SMS PIPELINE dba LIBERTY ENERGY $69,320.00 Operations & Maintenance Interplant Digester Gas Pipeline Maintenance Service 7/1/20 - 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1138 SPARKLETTS- DALLAS $60,000.00 Administrative Services Convenience Blanket PO for Bottled Water Delivery to Plants 1 and 2 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) THOMPSON INDUSTRIAL SUPPLY INC 55,000.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Supplies, Gaskets, Bearings, and Seals 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) TRIMBLE NAVIGATION LTD $81,600.00 Administrative Services Maintenance of the 40 Trimble Unity Platform Licenses 4/9/20 to 4/8/22 Sole Source Justification 2260 Reason: Unique Product/Service U.S. POSTAL SERVICE (HASLER) $70,000.00 General Manager's Office Convenience Blanket PO with US Postal Service (Hasler) for Postage 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) UNITED PARCEL SERVICE CERRITOS CA $81,600.00 Administrative Services Convenience Blanket PO for United Parcel Service Freight Charges 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) WECK LABORATORIES, INC. $89,344.00 Environmental Services Outside Laboratory Testing Services for Special Projects 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1125 XYLEM DEWATERING SOLUTIONS / GODWIN PUMPS $53,375.42 Operations & Maintenance Purchase of 6-inch Mounted Tier-4 Pump and Parts Approved CORF Budget FY 19/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 Orange County Sanitation District Printed on 9/1/2020Page 2 of 4 powered by Legistar™ File #:2020-1204 Agenda Date:9/9/2020 Agenda Item No:5. Vendor Name Amount Department Description/DiscussionALHAMBRAFOUNDRY CO LTD $65,247.00 Operations &Maintenance Purchase of Manhole Frames and CoversSole Source Justification 2271 Reason:Unique Product/ServiceCAL BUILDINGSYSTEMS, INC.$53,260.00 Operations &Maintenance Fire Suppression System Maintenance,Testing, and Inspection Services 7/1/20 to6/30/21 with 4 Optional 1-Year RenewalPeriods Specification No. S-2020-1118CAPITAL COATINGSINDUSTRIAL, INC.$72,360.00 Operations &Maintenance Plant 2 Effluent Pump Station Annex (EPSA)Suction and Discharge Pipelines CoatingsRepairs (CTO-0017) Specification No. S-2020-1145CORTECHENGINEERING$53,040.00 Operations &Maintenance Purchase of 2 Seepex Rotors BoardApproved OEM Sole Source List M.O.12/14/16, Item 12 (B)CR&R $90,000.00 Operations &Maintenance Convenience Blanket PO to Provide andDump 40 Trash Dumpsters at Plant 1 & 27/1/20 to 6/30/21 GM Article 2, Section 2.2(b) (1)ENVIRONMENTALSYSTEMSRESEARCHINSTITUTE (ESRI)$92,200.00 AdministrativeServices ESRI Enterprise Advantage Program,including Technical Advisors, AccountPlanning, & Webcasts 7/1/20 to 6/30/21Board Approved OEM Sole Source ListM.O. 12/14/16, Item 12 PRO-CRAFT CONSTRUCTION, INC. & VERNE’S PLUMBING $95,000.00 Operations & Maintenance On-Call Plumbing Repair Services 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1171 GRAYBAR ELECTRIC COMPANY WALNUT CA $53,000.00 Operations & Maintenance Lido Pump Station “Turn Key” UPS Replacement US Communities Contract# EV2370, in Accordance with Ordinance OCSD-52 Section 2.03 (B) Cooperative Purchases GRAYBAR ELECTRIC COMPANY WALNUT CA $80,00.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Electrical Parts & Supplies 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) HOME DEPOT $75,000.00 Administrative Services Convenience Blanket PO for Miscellaneous Material 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) MICROSOFT CORPORATION $97,963.00 Administrative Services Annual Supporting and Consult Services for Microsoft Premier 9/17/20 to 9/16/21 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 NEAC COMPRESSOR SERVICE INC. $50,531.96 Operations & Maintenance Purchase of 1 Penn Pro Compressor Sole Source Justification 2253 Reason: OEM Parts/Materials Available from Only One Source ONESOURCE DISTRIBUTORS INC $80,000.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Electrical Supplies & Parts 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) ORANGE COUNTY REGISTER $99,000.00 Administrative Services Convenience Blanket PO for Notices, Classifieds, and Legal Advertising 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) PMWEB, INC.$82,500.00 Administrative Services Support & Maintenance/Hosting for Project Management Information System (J-128) 8/1/20 to 7/31/21 Board Approved OEM Sole Source List M.O. 8/28/18, Item 7 PUMPACTION CORP - SHG USA $90,000.00 Operations & Maintenance Annual Services on Putzmeister and Support Equipment at Plant 2 5/15/20 to 5/14/21 Sole Source Justification 2267 Reason: OEM Parts/Materials Available from Only One Source RAINBOW DISPOSAL CO., INC. $90,000.00 Operations & Maintenance Convenience Blanket PO for Providing and Servicing Dumpsters for Plant 1 & 2 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) REGENTS OF UNIV OF CALIFORNIA SD $82,166.67 Administrative Services Install and Maintain Water Quality Sensors on Newport Pier Monitor Station 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Sole Source Justification 2243 Reason: Unique Product/Service SAFETY SHOE SERVICES $70,000.00 Human Resources Convenience Blanket PO for On-Site Safety Shoe Service 7/1/20 to 6/30/21 GM Article 2, Section 2.2 (b) (1) SCHWING BIOSET $80,400.28 Operations & Maintenance Purchase of 2 Hydraulic Cylinders and 2 Material Cylinders for Schwing Sludge Transfer Pump Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 SMS PIPELINE dba LIBERTY ENERGY $69,320.00 Operations & Maintenance Interplant Digester Gas Pipeline Maintenance Service 7/1/20 - 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1138 SPARKLETTS- DALLAS $60,000.00 Administrative Services Convenience Blanket PO for Bottled Water Delivery to Plants 1 and 2 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) THOMPSON INDUSTRIAL SUPPLY INC 55,000.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Supplies, Gaskets, Bearings, and Seals 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) TRIMBLE NAVIGATION LTD $81,600.00 Administrative Services Maintenance of the 40 Trimble Unity Platform Licenses 4/9/20 to 4/8/22 Sole Source Justification 2260 Reason: Unique Product/Service U.S. POSTAL SERVICE (HASLER) $70,000.00 General Manager's Office Convenience Blanket PO with US Postal Service (Hasler) for Postage 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) UNITED PARCEL SERVICE CERRITOS CA $81,600.00 Administrative Services Convenience Blanket PO for United Parcel Service Freight Charges 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) WECK LABORATORIES, INC. $89,344.00 Environmental Services Outside Laboratory Testing Services for Special Projects 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1125 XYLEM DEWATERING SOLUTIONS / GODWIN PUMPS $53,375.42 Operations & Maintenance Purchase of 6-inch Mounted Tier-4 Pump and Parts Approved CORF Budget FY 19/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 Orange County Sanitation District Printed on 9/1/2020Page 3 of 4 powered by Legistar™ File #:2020-1204 Agenda Date:9/9/2020 Agenda Item No:5. Vendor Name Amount Department Description/DiscussionALHAMBRAFOUNDRY CO LTD $65,247.00 Operations &Maintenance Purchase of Manhole Frames and CoversSole Source Justification 2271 Reason:Unique Product/ServiceCAL BUILDINGSYSTEMS, INC.$53,260.00 Operations &Maintenance Fire Suppression System Maintenance,Testing, and Inspection Services 7/1/20 to6/30/21 with 4 Optional 1-Year RenewalPeriods Specification No. S-2020-1118CAPITAL COATINGSINDUSTRIAL, INC.$72,360.00 Operations &Maintenance Plant 2 Effluent Pump Station Annex (EPSA)Suction and Discharge Pipelines CoatingsRepairs (CTO-0017) Specification No. S-2020-1145CORTECHENGINEERING$53,040.00 Operations &Maintenance Purchase of 2 Seepex Rotors BoardApproved OEM Sole Source List M.O.12/14/16, Item 12 (B)CR&R $90,000.00 Operations &Maintenance Convenience Blanket PO to Provide andDump 40 Trash Dumpsters at Plant 1 & 27/1/20 to 6/30/21 GM Article 2, Section 2.2(b) (1)ENVIRONMENTALSYSTEMSRESEARCHINSTITUTE (ESRI)$92,200.00 AdministrativeServices ESRI Enterprise Advantage Program,including Technical Advisors, AccountPlanning, & Webcasts 7/1/20 to 6/30/21Board Approved OEM Sole Source ListM.O. 12/14/16, Item 12PRO-CRAFTCONSTRUCTION,INC. & VERNE’SPLUMBING $95,000.00 Operations &Maintenance On-Call Plumbing Repair Services 7/1/20 to6/30/21 with 4 Optional 1-Year RenewalPeriods Specification No. S-2020-1171GRAYBAR ELECTRICCOMPANY WALNUTCA $53,000.00 Operations &Maintenance Lido Pump Station “Turn Key” UPSReplacement US Communities Contract#EV2370, in Accordance with OrdinanceOCSD-52 Section 2.03 (B) CooperativePurchasesGRAYBAR ELECTRICCOMPANY WALNUTCA $80,00.00 Operations &Maintenance Convenience Blanket PO for MiscellaneousElectrical Parts & Supplies 7/1/20 to 6/30/21GM Article 2, Section 2.2 (b) (1)HOME DEPOT $75,000.00 AdministrativeServices Convenience Blanket PO for MiscellaneousMaterial 7/1/20 to 6/30/21 GM Article 2,Section 2.2 (b) (1)MICROSOFTCORPORATION $97,963.00 AdministrativeServices Annual Supporting and Consult Services forMicrosoft Premier 9/17/20 to 9/16/21 BoardApproved OEM Sole Source List M.O.12/14/16, Item 12NEAC COMPRESSORSERVICE INC.$50,531.96 Operations &Maintenance Purchase of 1 Penn Pro Compressor SoleSource Justification 2253 Reason: OEMParts/Materials Available from Only OneSourceONESOURCEDISTRIBUTORS INC $80,000.00 Operations &Maintenance Convenience Blanket PO for MiscellaneousElectrical Supplies & Parts 7/1/20 to 6/30/21GM Article 2, Section 2.2 (b) (1)ORANGE COUNTYREGISTER $99,000.00 AdministrativeServices Convenience Blanket PO for Notices,Classifieds, and Legal Advertising 7/1/20 to6/30/21 GM Article 2, Section 2.2 (b) (1)PMWEB, INC.$82,500.00 AdministrativeServices Support & Maintenance/Hosting for ProjectManagement Information System (J-128)8/1/20 to 7/31/21 Board Approved OEMSole Source List M.O. 8/28/18, Item 7PUMPACTION CORP -SHG USA $90,000.00 Operations &Maintenance Annual Services on Putzmeister andSupport Equipment at Plant 2 5/15/20 to5/14/21 Sole Source Justification 2267Reason: OEM Parts/Materials Available fromOnly One SourceRAINBOW DISPOSALCO., INC.$90,000.00 Operations &Maintenance Convenience Blanket PO for Providing andServicing Dumpsters for Plant 1 & 2 7/1/20to 6/30/21 GM Article 2, Section 2.2 (b) (1)REGENTS OF UNIVOF CALIFORNIA SD $82,166.67 AdministrativeServices Install and Maintain Water Quality Sensorson Newport Pier Monitor Station 7/1/20 to6/30/21 with 4 Optional 1-Year RenewalPeriods Sole Source Justification 2243Reason: Unique Product/ServiceSAFETY SHOESERVICES $70,000.00 HumanResources Convenience Blanket PO for On-Site SafetyShoe Service 7/1/20 to 6/30/21 GM Article 2,Section 2.2 (b) (1) SCHWING BIOSET $80,400.28 Operations & Maintenance Purchase of 2 Hydraulic Cylinders and 2 Material Cylinders for Schwing Sludge Transfer Pump Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 SMS PIPELINE dba LIBERTY ENERGY $69,320.00 Operations & Maintenance Interplant Digester Gas Pipeline Maintenance Service 7/1/20 - 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1138 SPARKLETTS- DALLAS $60,000.00 Administrative Services Convenience Blanket PO for Bottled Water Delivery to Plants 1 and 2 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) THOMPSON INDUSTRIAL SUPPLY INC 55,000.00 Operations & Maintenance Convenience Blanket PO for Miscellaneous Supplies, Gaskets, Bearings, and Seals 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) TRIMBLE NAVIGATION LTD $81,600.00 Administrative Services Maintenance of the 40 Trimble Unity Platform Licenses 4/9/20 to 4/8/22 Sole Source Justification 2260 Reason: Unique Product/Service U.S. POSTAL SERVICE (HASLER) $70,000.00 General Manager's Office Convenience Blanket PO with US Postal Service (Hasler) for Postage 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) UNITED PARCEL SERVICE CERRITOS CA $81,600.00 Administrative Services Convenience Blanket PO for United Parcel Service Freight Charges 7/1/20 to 6/30/22 GM Article 2, Section 2.2 (b) (1) WECK LABORATORIES, INC. $89,344.00 Environmental Services Outside Laboratory Testing Services for Special Projects 7/1/20 to 6/30/21 with 4 Optional 1-Year Renewal Periods Specification No. S-2020-1125 XYLEM DEWATERING SOLUTIONS / GODWIN PUMPS $53,375.42 Operations & Maintenance Purchase of 6-inch Mounted Tier-4 Pump and Parts Approved CORF Budget FY 19/20 Board Approved OEM Sole Source List M.O. 12/14/16, Item 12 In accordance with the same Board purchasing policies,the General Manager has authority to approve and execute maintenance and repair Services Task Orders between $50,000 and $300,000. Below is a summary of General Manager approved maintenance and repair Services Task Orders,in amounts exceeding $50,000, for the fourth quarter of fiscal year 2019-20: Vendor Name Amount Department Description/Discussion CHARLES KING CO INC $90,700.00 Operations & Maintenance Rocky Point Pump Station Cable Replacement (FRC-006) Specification No. TOB-2020-1168 of Master Service Contract S-2018-942BD-2 O'CONNELL ENGINEERING & CONSTRUCTION INC $90,790.00 Operations & Maintenance Plant 1 Polymer Feed Pump Variable Speed Drive Replacement Project No. TOB-2020- 1164 of Master Service Contract S-2018- 942BD-6 ATTACHMENT N/A Orange County Sanitation District Printed on 9/1/2020Page 4 of 4 powered by Legistar™ Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1228 Agenda Date:9/9/2020 Agenda Item No:6. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: REIMBURSEMENTS TO BOARD MEMBERS AND STAFF GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2019 through June 30, 2020. BACKGROUND Government Code Section 53065.5 requires all Special Districts to disclose any reimbursements paid by the district within the immediately preceding fiscal year of at least one hundred dollars ($100)or more for each individual charge for services or product received.The individual charge includes,but is not limited to,tuition reimbursement;certificate or license reimbursement;or meals,lodging, transportation,or registration fee reimbursed to any employee or member of the governing body of the district.The disclosure requirement shall be fulfilled by including the reimbursement information in a document published or printed at least annually by a date determined by that district and shall be made available for public inspection.Attached is the report of these reimbursements for the fiscal year ended June 30, 2020. RELEVANT STANDARDS ·Government Code Section 53065.5 PRIOR COMMITTEE/BOARD ACTIONS September 2019 -Annual report of reimbursements per Government Code Section 53065.5 for the period July 1, 2018 through June 30, 2019. ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Report of reimbursements per Government Code Section 53065.5 for the period July 1,2019 through June 30, 2020 Orange County Sanitation District Printed on 9/1/2020Page 1 of 1 powered by Legistar™ Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 250 689240 Abodia, Mohaab Information Technology Analyst II 238.67 Unity Pro Programming Training Temecula, CA 9/24 - 9/26/19 160 133276 Abushaban, Randa Regulatory Specialist 4,291.00 Tuition Reimbursement 161 133276 Abushaban, Randa Regulatory Specialist 4,291.00 Tuition Reimbursement 160 673555 Acayan, Antonio Engineer 206.00 Membership Renewal 110 153808 Adams, Matt Senior Plant Operator 150.00 Certification Reimbursement 750 540091 Alexander, Jennifer L.Senior Plant Operator 150.00 Certification Reimbursement 250 267151 Alvarez, Angela N.Principal Accountant 100.00 Certification Reimbursement 620 8133 Amezcua, Gerardo Operations Supervisor 100.00 Employee Appreciation Lunch 880 676289 Anagnostou, Asterios K.Plant Operator 125.00 Certification Reimbursement 870 111587 Andrade, David Lead Mechanic 564.85 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 110 671461 Andrews, Dana V.Senior Construction Inspector 125.00 Certification Reimbursement 110 671461 Andrews, Dana V.Senior Construction Inspector 149.00 NEC Training 9/19/19 110 576333 Andrews, David R.Plant Operator 150.00 Certification Reimbursement 630 8432 Ariston, Emilio Power Plant Operator II 102.00 Certification Reimbursement 160 688781 Baltierra, Lorraine Accounting Assistant II 1,464.50 Tuition Reimbursement 220 688781 Baltierra, Lorraine Accounting Assistant II 1,508.10 Tuition Reimbursement 750 630521 Barela, Gilbert G.Senior Mechanic 190.71 CWEA Board Meeting Reno, NV 10/18/19 630 630521 Barela, Gilbert G.Senior Mechanic 591.67 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 230 401040 Barwick, Kelvin L.Principal Environmental Specialist 2,126.72 Malacologist Meeting Pacific Grove, CA 8/11 - 8/17/19 110 9128 Basrai, Shabbir S.Senior Engineer 115.00 Certification Reimbursement 630 681791 Behravan, Pegah Engineer 115.00 Certification Reimbursement 160 681791 Behravan, Pegah Engineer 140.00 Membership Renewal 160 659833 Berokoff, Daniel D.Engineer 115.00 Certification Reimbursement 110 511556 Biedermann, Jason C.Mobile Crane Operator 695.00 Certification Reimbursement 830 511556 Biedermann, Jason C.Mobile Crane Operator 996.27 Crane Operator Training Las Vegas, NV 3/9 - 3/14/20 220 676131 Breiter, Michelle L.Senior Environmental Specialist 1,066.36 CSQA Conference Monterey, CA 10/5 - 10/9/19 161 9110 Brown, Jeffrey Senior Engineer 225.00 Certification Reimbursement 880 684060 Brown, Megan Plant Operator 125.00 Certification Reimbursement 160 164718 Cabral, James Maintenance Supervisor 104.00 Certification Reimbursement 160 111202 Cabral, Jennifer M.Administration Manager 635.79 CASA Winter Conference Indian Wells, CA 1/21 - 1/23/20 110 9187 Cady, Pongsakdi Information Technology Supervisor 948.63 Gartner Conference Las Vegas, NV 12/8 - 12/12/19 160 9187 Cady, Pongsakdi Information Technology Supervisor 715.27 MISAC Conference Monterey, CA 9/29 - 10/2/19 160 9187 Cady, Pongsakdi Information Technology Supervisor 1,703.96 RSA Conference San Francisco, CA 2/24 - 2/28/20 770 648819 Calvo, Reed Lead Storekeeper 1,074.74 Tuition Reimbursement 620 648819 Calvo, Reed Lead Storekeeper 1,188.87 Tuition Reimbursement 760 667913 Camarillo, Frank Plant Operator 150.00 Certification Reimbursement 110 640542 Cardenas, Kim A.Accounting Supervisor 120.00 Certification Reimbursement 250 79935 Cassidy, William D.Engineering Supervisor 116.00 Certification Reimbursement 160 79935 Cassidy, William D.Engineering Supervisor 102.00 Certification Reimbursement 160 79935 Cassidy, William D.Engineering Supervisor 191.57 CWEA Board Meeting Reno, NV 10/17 - 10/18/19 620 666099 Chandler, Celia M.Director of Human Resources 2,054.62 CALPELRA Conference Monterey, CA 11/18 - 11/22/19 750 687332 Chandupatla, Pragathi R.Information Technology Analyst III 1,027.56 MicroSoft Training San Diego, CA 9/29 - 10/3/19 870 8766 Cheffs, Peter Lead Mechanic 556.73 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 750 7819 Cleveland, Donald R.Lead Mechanic 104.00 Certification Reimbursement 830 539321 Collins, Rodney L.Safety & Health Supervisor 330.00 Certification Reimbursement 820 671883 Compton, Travis J.Electrical Technician II 175.00 Certification Reimbursement 161 671883 Compton, Travis J.Electrical Technician II 140.28 Tuition Reimbursement 250 671883 Compton, Travis J.Electrical Technician II 226.00 Tuition Reimbursement Page 1 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 630 515451 Connor, Matthew J.Senior Plant Operator 150.00 Certification Reimbursement 750 528841 Coronel, Robbie A.Maintenance Specialist 150.00 Certification Reimbursement 840 485124 Coss, Ronald J.Environmental Laboratory & Operations Manager 104.00 Certification Reimbursement 830 554548 Crider, Suzanne A.Principal Staff Analyst 500.00 AACE Virtual Conference 160 554548 Crider, Suzanne A.Principal Staff Analyst 1,895.00 Certification Reimbursement 630 554548 Crider, Suzanne A.Principal Staff Analyst 129.00 Membership Renewal 770 405868 Cuellar, Raul Engineering Supervisor 115.00 Certification Reimbursement 840 662400 Cutler, Donald W.Engineering Supervisor 225.00 Certification Reimbursement 830 288075 DaSilva, Andy Engineer 115.00 Certification Reimbursement 160 288075 DaSilva, Andy Engineer 332.00 Membership Renewal 161 288075 DaSilva, Andy Engineer 2,393.72 Tuition Reimbursement 250 651461 Davies, Cyril Senior Engineer 115.00 Certification Reimbursement 160 651461 Davies, Cyril Senior Engineer 743.92 NFPA Training Las Vegas, NV 3/8 - 3/11/20 250 176014 DeVries, Patrick Thys Principal Human Resources Analyst 160.00 Certification Reimbursement 160 323256 Dhodia, Hemal Engineer 115.00 Certification Reimbursement 160 96903 Diaz, Arturo Principal Environmental Specialist 192.00 Membership Renewal 110 113953 Dix, Martin A.Engineering Supervisor 129.00 Certification Reimbursement 250 635743 Downer, Sid M.Lead Plant Operator 365.00 Certification Reimbursement 840 635743 Downer, Sid M.Lead Plant Operator 255.00 Certification Reimbursement 620 669581 Dudek, Marta A.Environmental Specialist 2,872.36 Tuition Reimbursement 110 681256 Escobar, Kevin A.Source Control Inspector I 388.74 Tri-State Collection Training Las Vegas, NV 8/6 - 8/8/19 220 681256 Escobar, Kevin A.Source Control Inspector I 549.45 Tuition Reimbursement 160 293819 Escobar, Santiago A.Associate Engineer 250.00 Certification Reimbursement 750 660287 Fenton, Justin M.Engineering Supervisor 115.00 Certification Reimbursement 160 573221 Fernandez, Birger L.Engineer 225.00 Certification Reimbursement 630 573221 Fernandez, Birger L.Engineer 115.00 Certification Reimbursement 230 417172 Ferraro, Benjamin J.Senior Environmental Specialist 195.74 Laboratory Aquarium Supplies 230 2015 Ferry, Cynthia L.Administrative Assistant 102.30 Kitchen Supplies for P1 Ops Staff 250 2015 Ferry, Cynthia L.Administrative Assistant 315.62 OCSD/OCWD Ops Luncheon 880 2015 Ferry, Cynthia L.Administrative Assistant 116.80 Snacks for 2019 Open House 160 2015 Ferry, Cynthia L.Administrative Assistant 126.68 Staff Appreciation Supplies 161 404081 Finch, Joel C.Senior Environmental Specialist 1,321.86 Tuition Reimbursement 161 404081 Finch, Joel C.Senior Environmental Specialist 1,321.86 Tuition Reimbursement 161 404081 Finch, Joel C.Senior Environmental Specialist 2,377.64 Tuition Reimbursement 110 404081 Finch, Joel C.Senior Environmental Specialist 2,872.36 Tuition Reimbursement 822 683796 Finkelstein, Brian P.Associate Engineer 115.00 Certification Reimbursement 160 683796 Finkelstein, Brian P.Associate Engineer 140.00 Membership Renewal 160 683796 Finkelstein, Brian P.Associate Engineer 180.00 Membership Renewal 160 579420 Fladrich, John C.Senior Plant Operator 150.00 Certification Reimbursement 830 108644 Francis, Victoria L.Senior Engineer 1,107.02 ASCE Conference Nashville, TN 7/20 - 7/24/19 840 108644 Francis, Victoria L.Senior Engineer 225.00 Certification Reimbursement 630 681088 Frattali, John M.Safety & Health Supervisor 170.00 Certification Reimbursement 630 681088 Frattali, John M.Safety & Health Supervisor 270.00 Certification Reimbursement 630 681088 Frattali, John M.Safety & Health Supervisor 180.00 Certification Reimbursement 830 681088 Frattali, John M.Safety & Health Supervisor 112.65 ICS 400 Training Riverside, CA 9/4 - 9/5/19 770 681088 Frattali, John M.Safety & Health Supervisor 209.56 OSHA Training San Diego, CA 10/14 - 10/16/19 160 681088 Frattali, John M.Safety & Health Supervisor 279.41 OSHA Training San Diego, CA 8/12 - 9/5/19 870 675201 Freeman, Jesse M.Maintenance Specialist 288.00 Certification Reimbursement Page 2 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 110 336348 French, John W.Engineer 115.00 Certification Reimbursement 630 370861 Frigo, Lisa A.Environmental Supervisor 387.83 CASA Winter Conference Indian Wells, CA 1/21 - 1/23/20 110 648421 Frost, April Operations Supervisor 150.00 Certification Reimbursement 160 648421 Frost, April Operations Supervisor 1,860.17 Tuition Reimbursement 630 678575 Gass, Beck T.Maintenance Supervisor 215.00 Certification Reimbursement 160 568641 Gerber, Harold T.Engineering Supervisor 115.00 Certification Reimbursement 630 568641 Gerber, Harold T.Engineering Supervisor 192.00 Membership Renewal 630 568641 Gerber, Harold T.Engineering Supervisor 158.00 Membership Renewal 830 568641 Gerber, Harold T.Engineering Supervisor 317.52 NACWA Conference Austin, TX 11/19 - 11/22/19 760 497900 Gilbert, William L.Construction Inspection Supervisor 265.00 Certification Reimbursement 830 680481 Gillon, Camille E.Human Resources Analyst 1,491.00 Tuition Reimbursement 220 680481 Gillon, Camille E.Human Resources Analyst 1,491.00 Tuition Reimbursement 760 668772 Goldsmith, Matthew G.Construction Inspector 475.00 Certification Reimbursement 740 653757 Gomez, Charmayne B.Administrative Assistant 553.39 Employee Appreciation Lunch 620 653757 Gomez, Charmayne B.Administrative Assistant 138.00 Tuition Reimbursement 620 653757 Gomez, Charmayne B.Administrative Assistant 206.00 Tuition Reimbursement 620 653757 Gomez, Charmayne B.Administrative Assistant 239.00 Tuition Reimbursement 630 653757 Gomez, Charmayne B.Administrative Assistant 286.00 Tuition Reimbursement 630 653757 Gomez, Charmayne B.Administrative Assistant 552.00 Tuition Reimbursement 160 647269 Gonzales, Casey Plant Operator 150.00 Certification Reimbursement 160 674689 Gonzales, Jed C.Maintenance Superintendent 995.00 Certification Reimbursement 820 674689 Gonzales, Jed C.Maintenance Superintendent 995.00 Certification Reimbursement 110 647242 Gonzalez, Lorenzo Senior Plant Operator 150.00 Certification Reimbursement 870 674021 Gonzalez, Mike Electrical Technician II 132.05 Certification Reimbursement 160 681740 Gozon, Arlan I.Maintenance Specialist 300.00 Certification Reimbursement 750 681740 Gozon, Arlan I.Maintenance Specialist 207.92 Mileage Reimbursement 8/10 - 8/25/19 160 294491 Grande, Steve Lead Mechanic 613.25 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 750 687121 Hachim, Sabrina Z.Safety & Health Representative 1,026.41 OSHA Training San Diego, CA 3/8 - 3/12/20 110 32441 Halverson, David P.Engineering Supervisor 115.00 Certification Reimbursement 161 614897 Hamilton, Bradley A.Information Technology Supervisor 874.68 Cornerstone Training Santa Monica, CA 11/12 - 11/14/19 630 459971 Haney, Lisa Regulatory Specialist 849.47 CASA Annual Conference San Diego, CA 8/21 - 8/23/19 630 459971 Haney, Lisa Regulatory Specialist 1,519.98 NACWA Conference Minneapolis, MN 7/16 - 7/19/19 870 673601 Harris, Sterling W.Senior Engineer 115.00 Certification Reimbursement 160 673601 Harris, Sterling W.Senior Engineer 391.48 Tuition Reimbursement 161 673601 Harris, Sterling W.Senior Engineer 395.40 Tuition Reimbursement 160 673601 Harris, Sterling W.Senior Engineer 450.00 Tuition Reimbursement 840 673601 Harris, Sterling W.Senior Engineer 771.45 Tuition Reimbursement 110 11199 Haworth, Michael T.Operations Supervisor 150.00 Certification Reimbursement 840 5019 Herberg, James D.General Manager 395.54 CASA Annual Conference San Diego, CA 8/21 - 8/23/19 160 5019 Herberg, James D.General Manager 555.74 CASA Strategic Planning Session Sacramento, CA 12/4 - 12/6/19 710 5019 Herberg, James D.General Manager 264.87 CASA Winter Conference Indian Wells, CA 1/21 - 1/22/20 610 5019 Herberg, James D.General Manager 1,304.14 WEFTEC Conference Chicago, IL 9/22 - 9/25/19 160 675251 Hernandez, Angel J.Lead Instrumentation Technician 180.00 Certification Reimbursement 160 675251 Hernandez, Angel J.Lead Instrumentation Technician 200.00 Tuition Reimbursement 750 5023 Hetherington, Michelle R.Senior Engineer 225.00 Certification Reimbursement 160 678399 Hino, Michael R.Senior Information Technology Analyst 987.81 ESRI User Conference San Diego, CA 7/9 - 7/11/19 760 664421 Ho, Chia Feng Maintenance Supervisor 1,234.64 SMRP Conference Louisville, KY 10/6 - 10/10/19 250 685337 Horn, Curtis R.Engineer 160.00 Membership Renewal Page 3 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 630 172486 Hsiao, Lina Accounting Supervisor 137.76 GFOA Training Long Beach, CA 2/3 - 2/6/20 110 683948 Huynh, Brian Safety & Health Representative 548.00 Certification Reimbursement 880 683948 Huynh, Brian Safety & Health Representative 146.56 OSHA Training Carson, CA 10/2 - 10/4/19 750 298273 Jaime, Aurelio Senior Mechanic 104.00 Certification Reimbursement 630 579446 Jenkins, Stuart A.Senior Plant Operator 150.00 Certification Reimbursement 840 664641 Johnson, Christopher L.Senior Plant Operator 170.00 Certification Reimbursement 160 664641 Johnson, Christopher L.Senior Plant Operator 230.00 Certification Reimbursement 160 664659 Jones, Christopher N.Plant Operator 225.00 Certification Reimbursement 870 682267 Kaur, Kiranpreet Engineer 180.00 Membership Renewal 160 682267 Kaur, Kiranpreet Engineer 140.00 Membership Renewal 220 9523 Kawamoto, Mark H.Engineering Supervisor 2,702.44 WEFTEC Conference Chicago, IL 9/22 - 9/25/19 830 599885 Keen, Edward V.Lead Instrumentation Technician 205.00 Petty Cash Reimbursement 3/27 - 5/21/20 620 121355 Khublall, Hardat S.Senior Engineer 115.00 Certification Reimbursement 620 121355 Khublall, Hardat S.Senior Engineer 225.00 Certification Reimbursement 160 121355 Khublall, Hardat S.Senior Engineer 164.00 Membership Renewal 160 670936 Kiang, Yen-Po Senior Environmental Specialist 2,872.36 Tuition Reimbursement 750 640921 Kibby, Mark A.Boat Captain 635.08 Pacific Marine Expo Seattle, WA 11/21 - 11/23/19 160 131983 Klinger, Laurie J.Senior Human Resources Analyst 150.00 Certification Reimbursement 750 563671 Lagade, Jackie M Principal Buyer 650.00 Certification Reimbursement 760 186706 Lahlou, Michael Associate Engineer 174.00 Membership Renewal 760 89914 Lapite, Elizabeth A.Administrative Assistant 1,050.00 Tuition Reimbursement 160 655461 Long, Rebecca Senior Public Affairs Specialist 602.33 CASA Annual Conference San Diego, CA 8/21 - 8/23/19 630 655461 Long, Rebecca Senior Public Affairs Specialist 191.05 CASA Winter Conference Indian Wells, CA 1/21 - 1/23/20 620 655461 Long, Rebecca Senior Public Affairs Specialist 1,486.59 DC Policy Forum Washington, DC 2/23 - 2/26/20 820 397280 Lopez, John M.Plant Operator 150.00 Certification Reimbursement 870 3532 Losurdo, Linda Administrative Assistant 155.13 Petty Cash Reimbursement 4/13 - 6/15/20 760 123959 Luna, Lourdes Human Resources Assistant 3,000.00 Tuition Reimbursement 160 123959 Luna, Lourdes Human Resources Assistant 3,000.00 Tuition Reimbursement 760 672587 Maldonado, Miguel A.Electrical Technician II 295.68 Certification Reimbursement 770 385422 Mansell II, Selwyn D.Operations Supervisor 100.00 Employee Appreciation Lunch 160 385422 Mansell II, Selwyn D.Operations Supervisor 100.00 Employee Appreciation Lunch 870 497467 Martinez, Chad M.Source Control Inspector I 447.67 Tri-State Collection Training Las Vegas, NV 8/6 - 8/8/19 161 684457 Matthews, Enisha C.Accounting Assistant II 1,553.13 Tuition Reimbursement 830 684457 Matthews, Enisha C.Accounting Assistant II 3,187.00 Tuition Reimbursement 630 2040 May, Todd A.Maintenance Specialist 102.00 Certification Reimbursement 830 2049 McKinley, Lorinda Principal Environmental Specialist 195.00 Membership Renewal 830 2049 McKinley, Lorinda Principal Environmental Specialist 225.00 Membership Renewal 110 624016 Mendez, Marcos D.Data Management Technician II 285.00 Certification Reimbursement 110 624016 Mendez, Marcos D.Data Management Technician II 473.83 ESRI User Conference San Diego, CA 7/10 - 7/11/19 160 73445 Meregillano, Tom B.Senior Regulatory Specialist 529.92 Bioresources Symposium Sacramento, CA 11/14 - 11/15/19 110 73445 Meregillano, Tom B.Senior Regulatory Specialist 196.20 CASA Meeting Oakland, CA 12/13/19 220 73445 Meregillano, Tom B.Senior Regulatory Specialist 1,486.27 WEFTEC Conference Chicago, IL 9/22 - 9/25/19 110 149155 Michaels, Robert Information Technology System & Operations Manager 506.94 ESRI User Conference San Diego, CA 7/9 - 7/10/19 760 149155 Michaels, Robert Information Technology System & Operations Manager 1,771.31 RSA Conference San Francisco, CA 2/24 - 2/28/20 750 4049 Millea, Kathleen T.Director of Engineering 437.81 Engineering Retreat Irvine, CA 10/24/19 760 4049 Millea, Kathleen T.Director of Engineering 150.00 Reimbursement PMP 630 574944 Mohr, Jeffrey D.Engineering Manager 115.00 Certification Reimbursement 140 574944 Mohr, Jeffrey D.Engineering Manager 328.00 Membership Renewal Page 4 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 140 574944 Mohr, Jeffrey D.Engineering Manager 129.00 Membership Renewal 740 667606 Montes, Julio C.Maintenance Specialist 492.59 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 160 687308 Montoya, Adam M.Human Resources Analyst 584.31 NEOGov Conference Las Vegas, NV 10/7 - 10/10/19 620 120053 Morey, Michael N.Senior Plant Operator 150.00 Certification Reimbursement 160 157139 Murra, Cindy K.Engineer 115.00 Certification Reimbursement 760 157139 Murra, Cindy K.Engineer 959.25 WEFTEC Conference Chicago, IL 9/22 - 9/24/19 740 37014 Murthy, Umesh N.Engineering Supervisor 167.71 Certification Reimbursement 620 37014 Murthy, Umesh N.Engineering Supervisor 225.00 Certification Reimbursement 750 4067 Myer, John T.Lead Instrumentation Technician 115.90 Mileage Reimbursement 7/26 - 7/28/19 760 64362 Myers, Dawn K.Senior Environmental Specialist 120.55 Tuition Reimbursement 140 671891 Namini, Shahrzad F.Senior Engineer 175.00 Membership Renewal 770 671891 Namini, Shahrzad F.Senior Engineer 100.00 Membership Renewal 220 653749 Nasrollahi, Nasrin Senior Engineer 1,500.00 Certification Reimbursement 160 325956 Newsom, Adam P.Reliability Maintenance Technicial 300.00 Certification Reimbursement 110 671171 Nguyen, Man D.Information Technology Analyst III 1,307.21 Quayls Security Conference Las Vegas, NV 11/17 - 11/21/19 750 4010 Nguyen, Quynh D.Engineering Associate 350.41 ESRI Conference San Diego, CA 7/9 - 7/10/19 110 647154 Nguyen, Tiffany H.Senior Human Resources Analyst 1,854.88 Certification Reimbursement 630 588318 Oberly, Michael A.Maintenance Specialist 220.00 Certification Reimbursement 630 681774 Oh, Hye Young Engineer 150.00 Certification Reimbursement 840 681774 Oh, Hye Young Engineer 115.00 Certification Reimbursement 160 681774 Oh, Hye Young Engineer 139.00 Membership Renewal 770 684051 Oruna, Michael A.Plant Operator 125.00 Certification Reimbursement 820 684051 Oruna, Michael A.Plant Operator 172.30 Tuition Reimbursement 160 662063 Paik, Sang Principal Information Technology Analyst 470.92 Certification Reimbursement 840 662063 Paik, Sang Principal Information Technology Analyst 445.50 Certification Reimbursement 840 107545 Pantoja, Enrique Senior Plant Operator 150.00 Certification Reimbursement 630 335847 Paramo, Fernando Welder/Fabricator 119.90 Certification Reimbursement 160 647285 Park, Heather Buyer 156.38 CAPPO Conference San Diego, CA 2/20/20 620 647285 Park, Heather Buyer 453.60 Tuition Reimbursement 870 647285 Park, Heather Buyer 1,008.42 Tuition Reimbursement 870 647285 Park, Heather Buyer 1,632.25 Tuition Reimbursement 160 647285 Park, Heather Buyer 1,662.40 Tuition Reimbursement 230 165315 Patel, Samir Senior Information Technology Analyst 939.58 JDE Quest InFocus Conference Denver, CO 8/19 - 8/22/19 630 4033 Patel, Sejal Engineer 116.00 Certification Reimbursement 880 687041 Patlan, Emanuel Maintenance Worker 190.00 Certification Reimbursement 822 687375 Phan, Anthony P.Associate Engineer 116.00 Certification Reimbursement 840 687375 Phan, Anthony P.Associate Engineer 541.59 Certification Reimbursement 830 3539 Phonsiri, Vanh Principal Environmental Specialist 1,496.03 ACS Expo San Diego, CA 8/24 - 8/27/19 760 3539 Phonsiri, Vanh Principal Environmental Specialist 1,145.04 SeaTac Conference Durham, NC 8/11 - 8/15/19 630 3540 Phuong, Ddaze Lead Plant Operator 150.00 Certification Reimbursement 110 277093 Pilko, Victoria Construction In Progress Project Manager 225.00 Certification Reimbursement 230 112782 Pimentel, Anthony R.Principal Environmental Specialist 154.97 Laboratory Supplies 160 667956 Powell, Jonathon E.Source Control Supervisor 450.98 ESRI User Conference San Diego, CA 7/10 - 7/11/19 160 676140 Rahman, Adnan Associate Engineer 348.65 Certification Reimbursement 160 678250 Raiford, Ryan M.Lead Instrumentation Technician 674.87 Tri-State Collection Training Las Vegas, NV 8/5 - 8/8/19 160 669484 Ramos, Gloria Administrative Assistant 1,872.00 Tuition Reimbursement 620 669484 Ramos, Gloria Administrative Assistant 3,378.00 Tuition Reimbursement 760 664851 Ratto, Valerie I.Senior Engineer 116.00 Certification Reimbursement Page 5 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 160 664851 Ratto, Valerie I.Senior Engineer 574.94 CWEA Board Meeting La Jolla, CA 1/23 - 1/25/20 160 664851 Ratto, Valerie I.Senior Engineer 598.47 CWEA Board Meeting Oakland, CA 6/27 - 6/29/19 620 664851 Ratto, Valerie I.Senior Engineer 183.64 CWEA Board Meeting Reno, NV 10/17 - 10/18/19 630 682785 Raya, Paul A.Environmental Technician 192.00 Certification Reimbursement 760 682785 Raya, Paul A.Environmental Technician 120.55 Tuition Reimbursement 610 3558 Reed, Brian K.Principal Environmental Specialist 1,469.09 WEFTEC Conference Chicago, IL 9/22 - 9/25/19 160 687316 Ritchie, Wallace R.Controller 103.20 GFOA Training Garden Grove, CA 10/21 - 10/24/19 620 4076 Robertson, George L.Senior Scientist 200.81 CalCofi Conference La Jolla, CA 12/2 - 12/3/19 760 4076 Robertson, George L.Senior Scientist 109.40 Ocean Protection Meeting Sacramento, CA 2/26/20 760 4076 Robertson, George L.Senior Scientist 116.50 Ocean Protection Meeting Sacramento, CA 11/13/19 630 4076 Robertson, George L.Senior Scientist 380.32 Ocean Research Worshop Moss Landing, CA 9/4 - 9/6/19 630 4076 Robertson, George L.Senior Scientist 1,769.10 Ocean Science Meeting San Diego, CA 2/16 - 2/21/20 160 4076 Robertson, George L.Senior Scientist 305.98 So. Cal Coastal Ocean Observing System Meeting Sacramento, CA 11/19 - 11/19/20 750 667729 Robledo, Joseph P.Senior Environmental Specialist 650.00 Tuition Reimbursement 161 255775 Rocha, Milton Lead Plant Operator 267.16 Tuition Reimbursement 161 255775 Rocha, Milton Lead Plant Operator 472.76 Tuition Reimbursement 160 255775 Rocha, Milton Lead Plant Operator 751.38 Tuition Reimbursement 750 4077 Rodriguez, David Engineer 104.00 Certification Reimbursement 230 4077 Rodriguez, David Engineer 104.00 Membership Renewal 230 4077 Rodriguez, David Engineer 192.00 Membership Renewal 160 4085 Sakamoto, Ken A.Senior Environmental Specialist 565.63 ESRI Conference San Diego, CA 7/8 - 7/10/19 830 4085 Sakamoto, Ken A.Senior Environmental Specialist 239.48 ESRI GIS Forum Redlands, CA 11/5 - 11/7/19 880 4085 Sakamoto, Ken A.Senior Environmental Specialist 250.00 ESRI GIS Forum Registration Redlands, CA 11/5 - 11/7/19 820 649897 Santos, Robert Welder/Fabricator 119.90 Certification Reimbursement 870 624032 Saqui, Annalisa S.Information Technology Analyst III 947.61 ESRI User Conference San Diego, CA 7/8 - 7/10/19 160 501059 Schuler, Kevin A.Maintenance Superintendent 104.00 Certification Reimbursement 140 501059 Schuler, Kevin A.Maintenance Superintendent 102.00 Certification Reimbursement 630 501059 Schuler, Kevin A.Maintenance Superintendent 460.00 Membership Renewal 630 156540 Shawver, David Board of Directors 724.66 CASA Annual Conference San Diego, CA 8/21 - 8/23/19 870 156540 Shawver, David Board of Directors 544.74 CASA Winter Conference Indian Wells, CA 1/21 - 1/23/20 770 156540 Shawver, David Board of Directors 795.77 Urban Water Institute Conference San Diego, CA 8/13 - 8/16/20 760 4103 Shelp, Curt V.Operations Supervisor 163.13 Safety Boots 820 674494 Siddiqui, Shaun A.Senior Plant Operator 160.00 Certification Reimbursement 630 683809 Singh, Justin R.Safety & Health Representative 440.00 Certification Reimbursement 880 683809 Singh, Justin R.Safety & Health Representative 186.85 OSHA Training San Bernardino, CA 7/29 - 7/31/19 610 672843 Sobhani, Reza Associate Engineer 686.59 WEFTEC Abstract Review San Antonio, TX 2/6 - 2/8/20 230 672843 Sobhani, Reza Associate Engineer 1,194.42 WEFTEC Conference Chicago, IL 9/22 - 9/25/19 110 5038 Sohanaki, Roya Engineering Manager 1,155.58 NACWA Conference Austin, TX 11/19 - 11/23/19 770 668027 Soriano, Melissa B.Source Control Inspector I 380.86 Tri-State Collection Training Las Vegas, NV 8/6 - 8/8/19 160 351425 Speakman, Steven R.Senior Engineer 115.00 Certification Reimbursement 630 465246 Stahl, Keith C.Plant Operator 150.00 Certification Reimbursement 620 448892 Stewart, Ruben L.Lead Plant Operator 150.00 Certification Reimbursement 630 336276 Stokes, Don F.Maintenance Manager 104.00 Certification Reimbursement 630 336276 Stokes, Don F.Maintenance Manager 104.00 Certification Reimbursement 630 336276 Stokes, Don F.Maintenance Manager 332.00 Membership Renewal 630 680659 Stone, Jereme J.Senior Safety & Health Representative 110.00 Certification Reimbursement 630 680659 Stone, Jereme J.Senior Safety & Health Representative 200.00 Certification Reimbursement 160 680659 Stone, Jereme J.Senior Safety & Health Representative 151.43 OSHA Training Carson, CA 10/2 - 10/4/19 Page 6 of 7 Prepared By: Lisa Henshaw 8/20/2020 Public Disclosure Reports - Reimbursements by OCSD July 1, 2019 through June 30, 2020 Div.Emp #Name Title Amount Description Site Location Duration 250 253649 Stratmoen, Erik D.Lead Mechanic 104.00 Certification Reimbursement 160 676254 Suchor, Glenn W.Senior Construction Inspector 125.00 Certification Reimbursement 830 5057 Swindler, John W.Information Technology System & Operations Manager 1,599.55 Info-Tech Live Meeting Las Vegas, NV 11/18 - 11/21/19 110 639103 Tagumasi, Romeo V.Data Management Technician II 138.69 ESRI User Conference San Diego, CA 7/11/19 160 366352 Tang, Luc H.Senior Mechanic 2,737.95 Tuition Reimbursement 160 668810 Terrell, Brian D.Engineer 475.00 Certification Reimbursement 160 130850 Terriquez, Laura A.Senior Environmental Specialist 141.56 ESRI GIS Forum Redlands, CA 11/5 - 11/6/19 250 130850 Terriquez, Laura A.Senior Environmental Specialist 200.00 ESRI GIS Forum Registration Redlands, CA 11/5 - 11/6/19 160 130850 Terriquez, Laura A.Senior Environmental Specialist 105.00 ESRI User Conference San Diego, CA 7/8 - 7/10/19 110 35650 Thiede, Robert J.Principal Project Controls Analyst 129.00 Certification Reimbursement 630 2547 Thompson, Robert C.Assistant General Manager 116.00 Certification Reimbursement 160 664763 Trang, Loc T.Principal Information Technology Analyst 709.32 Gartner Conference Las Vegas, NV 12/8 - 12/12/19 750 128805 Van Exel, Rachel J.Principal Environmental Specialist 1,032.02 Environmental Symposium Jacksonville, FL 8/4 - 8/9/19 160 477693 Villalobos, Ginetto Lead Mechanic 175.63 Vactor Mechanics Training Streator, IL 7/15 - 7/19/19 840 678971 Wable, Milind V.Senior Engineer 225.00 Certification Reimbursement 840 678971 Wable, Milind V.Senior Engineer 115.00 Certification Reimbursement 830 678971 Wable, Milind V.Senior Engineer 115.00 Certification Reimbursement 250 678971 Wable, Milind V.Senior Engineer 332.00 Membership Renewal 830 683518 Waltz, Todd J.Senior Engineer 116.00 Certification Reimbursement 160 683905 Weinberg, April L.Information Technology Analyst III 1,333.12 MicroSoft Training San Diego, CA 9/29 - 10/3/19 870 569686 Whitney, Robert M.Senior Construction Inspector 150.00 Commercial & Industrial Wiring Training 830 688773 Wiborg, Lan C.Director of Environmental Services 114.00 AWCA Conference San Diego, CA 12/3 - 12/4/19 110 688773 Wiborg, Lan C.Director of Environmental Services 142.00 CASA Annual Conference San Diego, CA 8/21 - 8/23/19 110 688773 Wiborg, Lan C.Director of Environmental Services 262.00 NACWA Conference Minneapolis, MN 7/15 - 7/18/19 610 688773 Wiborg, Lan C.Director of Environmental Services 130.00 WateReuse Symposium San Diego, CA 9/8 - 9/11/19 822 687279 Woods, Adam J.Plant Operator 125.00 Certification Reimbursement 840 90413 Yager, David M.Source Control Inspector II 183.00 Certification Reimbursement 820 351409 Yin, Shuang Senior Engineer 115.00 Certification Reimbursement 630 351409 Yin, Shuang Senior Engineer 225.00 Membership Renewal 630 573247 Yong, Eros Engineering Manager 225.00 Certification Reimbursement 160 573247 Yong, Eros Engineering Manager 129.89 Employee Appreciation Lunch 160 684078 Zapien, Enrique Plant Operator 110.00 Certification Reimbursement 840 8230 Zedek, Michael I.Senior Engineer 339.55 ESRI Conference San Diego, CA 7/1 - 7/11/19 110 8230 Zedek, Michael I.Senior Engineer 1,436.18 Tuition Reimbursement 160 8230 Zedek, Michael I.Senior Engineer 1,436.18 Tuition Reimbursement 160 8230 Zedek, Michael I.Senior Engineer 2,377.64 Tuition Reimbursement 110 8176 Zeller, Paula A.Senior Plant Operator 150.00 Certification Reimbursement 630 8176 Zeller, Paula A.Senior Plant Operator 150.00 Certification Reimbursement 740 689830 Zintzun, Ruth C.Purchasing & Contracts Manager 600.00 Employee Appreciation Lunch $179,030.78 Sources:Reimbursement Data from JDE Tuition and Certification Data from Payroll Page 7 of 7 Prepared By: Lisa Henshaw 8/20/2020 Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-975 Agenda Date:9/9/2020 Agenda Item No:7. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2020 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District Fourth Quarter Treasurer’s Report for the period ended June 30, 2020. BACKGROUND The Quarterly Treasurer’s Report contains financial portfolio performance with respect to the Orange County Sanitation District’s (Sanitation District)funds.Both Long-Term and Liquid Operating Monies Portfolios are summarized.A performance summary table can be found on page 2.The report also contains information on the U.S.and global economic outlook from the Sanitation District’s investment manager, Chandler Asset Management. RELEVANT STANDARDS ·Quarterly financial reporting ADDITIONAL INFORMATION The Quarterly Treasurer’s Report for the Fourth Quarter Ended June 30,2020 is being submitted in accordance with the Sanitation District’s investment policy that requires the report be submitted to the governing body following the end of each quarter and includes the following information: ·Performance results in comparison with the ICE BAML 3-month treasury bill index for the liquid operating portfolio;and the ICE BAML Corp./Govt.1-5 Year Bond index for the long-term portfolio as identified in the investment policy;and the time-weighted total rate of return for the portfolio for the prior three months,six months,nine months,twelve months,and since inception compared to the Benchmark returns for the same periods: Portfolio Performance Summary Orange County Sanitation District Printed on 9/1/2020Page 1 of 3 powered by Legistar™ File #:2020-975 Agenda Date:9/9/2020 Agenda Item No:7. Portfolio Performance Summary As of June 30, 2020 Liquid Operating Monies (%)Long-Term Operating Monies (%) Total Rate of Return Benchmark Total Rate of Return Benchmark 3 Months 0.07 0.02 1.32 1.03 6 Months 0.79 0,60 3.86 4.03 9 Months 1.30 1.06 4.37 4.48 12 Months 1.90 1.63 5.29 5.34 Annualized Since Inception 30 Nov 2014 1.20 1.07 2.37 2.35 ·A listing of individual securities held at the end of each reporting period (see the detailed listings of each security contained within the report). ·Cost and market values of the portfolios: Liquid Operating Long-Term Cost $178.3 M $595.2 M Market Value $178.6 M $623.3 M ·Modified duration of the portfolio compared to the Benchmark: Liquid Operating Long-Term District Policy < 0.50 < 5.00 Benchmark 0.16 2.58 Portfolio 0.35 2.55 ·Dollar change in value of the portfolio for a one percent (1%) change in interest rates: Liquid Operating - $628,595 Long- Term - $15,869,725 ·None of the portfolios are currently invested in reverse repurchase agreements. ·The percent of the Liquid Operating Monies portfolio maturing within 90 days: 44.8% ·Average portfolio credit quality: Liquid Operating - AAA/Aaa Long- Term - AA/Aa1 ·Percent of portfolio with credit ratings below “A”by any rating agency and a description of such securities: Liquid Operating - no exceptions Long-Term - Percent of portfolio - 0.5% Orange County Sanitation District Printed on 9/1/2020Page 2 of 3 powered by Legistar™ File #:2020-975 Agenda Date:9/9/2020 Agenda Item No:7. Cost Maturity Date Moody S&P Fitch SLMA 2008-9 A $11,586.12 4/25/2023 Baa3 B B AMRESCO Residential Securities 1999-1 A $89,377.81 6/25/2029 NR A+BBB Morgan Stanley Note $3,200,848.00 7/28/2021 A3 BBB+A ·All investments are in compliance with this policy and the California Government Code,except for the following Lehman Brother holdings that the Sanitation District is pursuing collection through the bankruptcy court: Lehman Brothers Note-Defaulted $ 600,000 par value purchased 9/19/2008 Lehman Brothers Note-Defaulted $2,000,000 par value purchased 9/18/2008 ·Sufficient funds are available for the Sanitation District to meet its operating expenditure requirements for the next six months. CEQA N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·Fourth Quarter Treasurer’s Report for the Period Ended June 30, 2020 Orange County Sanitation District Printed on 9/1/2020Page 3 of 3 powered by Legistar™ OCSD ♦ P.O. Box 8127 ♦ Fountain Valley, CA 92728-8127 ♦ (714) 962-2411 July 31, 2020 STAFF REPORT Quarterly Treasurer’s Report For the Period Ended June 30, 2020 SUMMARY Section 17.0 of the Orange County Sanitation District's (OCSD) Investment Policy includes quarterly reporting requirements for OCSD's two investment portfolios. These two funds, the "Liquid Operating Monies," and the "Long-Term Operating Monies" are managed by Chandler Asset Management, OCSD's external money manager. The ongoing monitoring of OCSD's investment program by staff and Callan Associates, OCSD's independent investment advisor, indicates that OCSD's investments are in compliance with OCSD’s adopted Investment Policy and the California Government Code, and that overall performance has tracked with benchmark indices. In addition, sufficient liquidity and anticipated revenues are available for OCSD to meet budgeted expenditures for the next six months. OCSD's portfolios do not include any reverse repurchase agreements or derivative securities. ADDITIONAL INFORMATION Performance Reports The Quarterly Strategy Review, prepared by Chandler Asset Management, and the Investment Measurement Service Quarterly Review, prepared by Callan Associates, is attached for reference. Also attached are Long-Term and Liquid Operating Monies Summary of Performance Data and Portfolio Statistics charts that depict the performance results, estimated yield and duration, credit quality, and sector diversification of OCSD's portfolios, as of June 30, 2020. The Liquid Operating Monies portfolio, with an average maturity of 128 days, consists entirely of high quality fixed income investments consistent with OCSD’s investment policy. Portfolio Performance Summary The following table presents a performance summary of OCSD's portfolios as compared to their benchmarks as of June 30, 2020. Quarterly Treasurer’s Report For the Period Ended June 30, 2020 Page 2 of 4 (1) Benchmarks:  Liquid Operating Portfolio: ICE BAML 3-Month Treasury Bill Index  Long-Term Operating Portfolio: ICE BAML Corp/Govt. 1-5 Year Bond Index Portfolio Market Values Comparative marked-to-market quarter-end portfolio values are shown in the following table, and in the attached bar chart. Quarter Ending Liquid Operating Monies ($M) Long-Term Operating Monies ($M) 30 Sep 19 68.2 548.1 31 Dec 19 175.6 579.9 31 Mar 20 113.5 590.3 30 Jun 20 178.6 623.3 Portfolio Performance Summary As of June 30, 2020 Liquid Operating Monies (%)Long-Term Operating Monies (%) Total Rate of Return Benchmark(1) Total Rate of Return Benchmark(1) 3 Months 0.07 0.02 1.32 1.03 6 Months 0.79 0.60 3.86 4.03 9 Months 1.30 1.06 4.37 4.48 12 Months 1.90 1.63 5.29 5.34 Annualized Since inception 30 Nov 2014 1.20 1.07 2.37 2.35 Market Value $178.6 M $623.3 M Average Quality “AAA”/”Aaa” “AA”/”Aa1” Current Yield (%) 0.7 2.0 Estimated Yield to Maturity (%) 0.2 0.3 Quarterly Deposits (Withdrawals) $65.0 M $25.0 M Estimated Annual Income $0.9 M $12.7 M Quarterly Treasurer’s Report For the Period Ended June 30, 2020 Page 3 of 4 The Sanitation District’s Investment Account Balances as of June 30, 2020 Investment Accounts Book Balances June 30, 2020 Estimated Yield (%) State of California LAIF Banc of California – General Banc of California – Sweep Banc of California – Workers Compensation Banc of California – Property, Liability Claim, Exp Union Bank – Mount Langley Union Bank – Bandilier Chandler/U.S. Bank – Short-Term Portfolio Chandler/U.S Bank – Long-Term Portfolio Petty Cash BNY Mellon OCIP Reserve TOTAL Debt Service Reserves w/Trustees $72,018,699 3,000,000 1,427,370 75,204 49,983 175,225 538,407 178,601,297 623,301,596 6,500 500,095 $879,694,376 $6,998 1.22 0.55 0.02 0.55 0.55 0.70 0.70 0.18 0.33 N/A 0.00 0.37 0.07 The Sanitation District’s Cost of Funds on Debt Issues as of June 30, 2020 Cost of Funds Issue Description Outstanding COP Balance Annual Interest Rate (%) 2010A Fixed 2010C Fixed 2011A Fixed 2012A Fixed 2012B Fixed 2014A Fixed 2015A Fixed 2016A Fixed 2017A Fixed 2018A Fixed TOTAL Weighted Avg. Cost of Funds 80,000,000 157,000,000 75,370,000 100,645,000 25,560,000 63,930,000 127,510,000 141,465,000 66,370,000 102,200,000 $940,050,000 3.68 4.11 2.61 3.54 1.50 2.34 3.30 3.02 2.55 2.02 3.09 Quarterly Treasurer’s Report For the Period Ended June 30, 2020 Page 4 of 4 ATTACHMENTS 1. Chandler Quarterly Report 2. Summary of Performance Data and Portfolio Statistics – Liquid Operating Monies 3. Summary of Performance Data and Portfolio Statistics – Long Term Operating Monies 4. Investment Transactions and Balances in LAIF 5. Asset Summary by Asset Type – Liquid Operating Portfolio 6. Asset Summary by Asset Type – Long Term Portfolio 7. Asset Summary by Asset Type – Owner Controlled Insurance Program Escrow Account 8. Investment Listing (Yield Analysis Report) 9. Asset Detail – Consolidated 10. Custody Transaction History – Consolidated 11. Callan Quarterly Review 12. Chandler Quarterly Review 13. Rating Agency Comparisons 1 June 30, 2020 Mr. Lorenzo Tyner Assistant General Manager Director of Finance and Administrative Services Orange County Sanitation District 10844 Ellis Avenue Fountain Valley CA 92708-7018 Dear Lorenzo, Bond Market Recap We believe the economy contracted sharply in the second quarter, but market participants are expecting a meaningful rebound in the current quarter. Although we anticipate that the recovery will be somewhat bumpy, we believe the weakest economic data is in the rearview mirror. Robust fiscal and monetary relief should continue to fuel improvement in economic output in the second half of the year. Job destruction from the pandemic has been severe but many jobs have started to return as indicated by the better than expected employment reports for May and June. Nevertheless, we believe there will be a growing amount of pressure on the federal government to provide additional fiscal relief this month, particularly as some temporary unemployment benefits are set to expire at the end of July. We believe the call for more state and local government fiscal support as well as another round of direct payments to households is likely to mount in the coming weeks. The Federal Open Market Committee (FOMC) kept monetary policy unchanged at its June 9-10 meeting, as expected, with the fed funds target rate in the range of 0%-0.25%. According the Fed's economic projections, policymakers expect to keep that range unchanged through 2022. Although some economic data has recently surprised to the upside, Fed Chair Powell has maintained a dovish tone. Multiple Fed policymakers have cautioned that the outlook for the economy remains highly uncertain and depends largely on the path of the pandemic. Overall, the Fed remains highly accommodative and we believe the Fed will continue to use its balance sheet to any extent necessary to support the flow of credit and stability of financial markets. Treasury yields were nearly unchanged in June. The yield on 2-year Treasuries declined about one basis point to 0.15% and the yield on 10-year Treasuries was essentially unchanged at 0.66%. Global economic weakness continues to put downward pressure on inflation expectations. An ongoing global demand for safe-haven assets has also kept a lid on Treasury rates. At June month-end, Treasury yields were much lower on a year-over-year basis. The 3-month T-bill yield was down 196 basis points, the 2-year Treasury yield was down 161 basis points, and the 10-Year Treasury yield was down 135 basis points, year-over-year. Much of the spread movement was in the month of March 2020, with the Fed cutting rates by a total of 150 basis points and concerns about a global recession and a flight to safe-haven assets driving down yields across the curve. 2 Consumer Prices The Consumer Price Index (CPI) was up 0.1% year-over-year in May, down from 0.3% in April. Core CPI (CPI less food and energy) was up just 1.2% year-over-year in May, down from 1.4% in April. The Personal Consumption Expenditures (PCE) index was up just 0.5% year-over-year in May, versus up 0.6% year-over-year in April and 1.3% in March. Core PCE, which is the Fed's primary inflation gauge, was up 1.0% year-over-year in May, versus up 1.0% year-over-year in April and 1.7% in March. Consumer pricing data indicate that the effect of the pandemic has been deflationary. Retail Sales On a year-over-year basis, retail sales were down 6.1% in May versus down of 19.9% in April. On a month-over-month basis, retail sales jumped 17.7% in May (a much stronger rebound than expected), following a 14.7% decline in April. In May, month-over-month increases were particularly strong for clothing, furniture, sporting goods, electronics, appliances, and auto sales. Labor Market U.S. nonfarm payrolls were better than expected in June increasing by 4,800,000 versus expectations of 3,230,000. The unemployment rate declined to 11.1% in June (versus expectations of 12.5%) from 13.3% in May. If the workers who classified themselves as employed but absent from work in the June survey had instead been classified as unemployed on temporary layoff, the total unemployment rate would have been about 1% higher. Job growth was broad-based in June, with particularly strong gains in leisure and hospitality and retail trade, but the improvement was still a long way from recovering the number of jobs lost in those sectors in April. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons, remained very high but eased to 18.0% in June from 21.2% in May. The labor participation rate increased to 61.5% in June from 60.8% in May. Housing Starts Housing starts rose 4.3% in May to an annual pace of 974,000. Single family starts were roughly flat at an annualized rate of 675,000, while multi-family starts increased 15.0% to an annualized rate of 299,000. Permits increased 14.4% in May to an annualized rate of 1,220,000. 3 TREASURY YIELDS 6/30/2020 3/31/2020 CHANGE 3 Month 0.13 0.06 0.07 2 Year 0.15 0.25 (0.10) 3 Year 0.17 0.29 (0.12) 5 Year 0.29 0.38 (0.09) 7 Year 0.49 0.54 (0.05) 10 Year 0.66 0.67 (0.01) 30 Year 1.41 1.32 0.09 4 Performance Attribution Long-Term Portfolio The portfolio generated a positive absolute and relative total return during the quarter of 1.32% compared to the 1.03% return of the ICE Bank of America Merrill Lynch 1-5 Year US Corporate and Government AAA-A Index. The lifting of quarantines due to the COVID-19 pandemic in the latter half of the quarter coupled with the large fiscal and monetary stimulus helped to stabilize the markets post the meltdown in risk assts in March 2020. The overall asset allocation of the portfolio has a higher risk profile than the benchmark but is conservative compared to the historical experience with a 34.3% allocation to the US Treasury sector. The Chandler team remains comfortable with the mix of securities in the portfolio and will be looking to continue to add attractively priced securities consistent with the overall asset allocation and term structure objectives in the coming quarters. Multiple securities were purchased across the Treasury, Agency, Supranational, Commercial Paper and Corporate sectors of the market to keep the portfolio structure consistent with Chandler objectives. The purchased securities ranged in maturity from June 2020 to June 2025. Several securities matured and $25 million was contributed to the portfolio during the reporting period to help facilitate the new holdings in the portfolio. The sector allocation was relatively stable during the quarter. Some of the subtle changes include the 1.9% and 2.3% increase in the Treasury and Agency allocation, to 34.3% and 30.1% of the portfolio, respectively, partially offset by the 1.7% decline in the Commercial Paper allocation. The duration of the portfolio increased to 2.55 compared to 2.47 at the end of the prior quarter. The low interest policy by the Federal Reserve is prompting the Chandler team to keep the duration of the portfolio consistent with the benchmark. Liquid Portfolio The Liquidity Portfolio generated a positive total return of 0.07% during the quarter compared to the 0.02% return of the ICE Bank of America Merrill Lynch 3 Month Treasury Bill Index. Many securities were purchased across the Treasury, Agency, Supranational, Certificate of Deposit, Commercial Paper and Corporate sectors of the market to keep the portfolio fully invested. The purchased securities ranged in maturity from June 2020 to May 2021. A net $65 million was added to the portfolio during the quarter however there were both contributions and withdrawals during the reporting period. The sector allocation evolved predominately via spending down the residual cash in the portfolio from the prior reporting period. The Treasury allocation remains robust due to the elevated issuance in the sector and the lack of issuance in short maturity alternatives in the Agency sector. The duration of the portfolio extended moderately. The Chandler team continues to ladder out the maturities of the portfolio to coincide with upcoming forecasted liquidity needs. 5 Economic Outlook Market participants remain focused on the partial recovery of the economy as lockdowns are eased on a regional basis in the short-term, while the long-term outlook is predicated on progress of a medical remedy for the coronavirus. In Chandler’s view the trade-off between the coronavirus and the economic recovery will continue with the likelihood of strict lockdowns similar to the experience earlier in the year unlikely even if case counts increase. Investment grade and high yield spreads tightened materially during the quarter, consistent with the strong performance of equity prices over the past three months. Policymakers continue to be aggressive in providing monetary and fiscal support to vast segments of the economy in an attempt to mitigate the impact of the coronavirus. The Chandler team expects the Federal Reserve to remain vigilant and dovish over an intermediate time horizon, with the dual mandate of full employment and stable prices providing plenty of rationale for the stimulative policy measures. We also expect the fiscal stimulus specific to unemployment benefits to be extended after they expire at the end of July but with less generous terms. If the timeline on a medical remedy for the virus moves beyond the first half of 2021 risk assets will suffer in our view. Economic data remains volatile but did improve as the lockdowns were lifted in the latter half of the quarter. Nonfarm payrolls bottomed out in April 2020 with the economy losing 20.7 million jobs, only to see improvement in May and June with the June number coming in at 4.8 million. The current three and six month moving averages on nonfarm payrolls are at -4.4 million and -2.4 million, respectively, and the current unemployment rate is 11.1%, highlighting the fundamental damage to the economy. Inflation metrics have rolled over with Core CPI at 1.2% on a y/y basis and the PCE Core at 1.0% y/y; the team expects inflation to remain subdued for the balance of the year. In Chandler’s view the velocity of the recovery will slow in the second half of 2020 as an optimistic scenario is a U-shaped economic recovery despite the recent strong performance of risk assets. The Federal Reserve crossed several ‘red lines’ in response to the pandemic, with Quantitative Easing (QE) moving beyond Treasury, Agency, and Mortgage Backed securities to include both Exchange Trade Funds and individual holdings of Corporate debt as well as other unconventional assets. We expect the size of the Fed’s balance sheet to continue to increase as the year progresses, growing significantly larger than the prior peak size. The Federal Reserve has been very explicit they will do whatever it takes to support the economic recovery and have certainly contributed to the distortion of prices for many risk assets, both via direct purchases and the ‘portfolio’ impact of pulling overall prices higher due to the magnitude of the purchased securities. Arguably the Federal Reserve has been the most aggressive of all the developed market central banks in response to the pandemic, giving other central banks rationale for being more accommodative as well. Chandler continues to think the Federal Reserve will be reluctant to implement negative interest rates as a policy tool however we think speculation on yield curve control as a policy tool will remain. Although not garnering as much market attention, geopolitical risk remains elevated with China’s policy toward Hong Kong becoming more draconian relative to the ‘one country, two systems’ edict. The Brexit negotiations also continue to linger with little progress. Although the highlighted geopolitical risks are known by market participants, they both have potential to negatively influence market sentiment in coming quarters. The Chandler team remains focused on the secular changes to the economy due the impact of the COVID-19 pandemic. Chapter 11 filings at the retail level will remain elevated in our view and institutions right sizing their business footprint both via real estate and employees will continue to have unintended consequences for the strength of the recovery. 6 Strategy Strategy highlights for the Long-Term Portfolio in coming months: • Focus on adding up in quality securities to the portfolio without elevated exposure to the secular changes to the economy linked to the COVID-19 pandemic. o Within the Corporate allocation exposure to the banking and technology sector will be an area of focus. o Agency spreads currently trade at attractive risk adjusted spreads in Chandler’s view and the team will continue to utilize the new issue market to adjust exposure higher. • Interest rates are poised to stay exceptionally low over an intermediate time horizon, particularly within the 1-5 year maturity profile of the strategy, thus the duration of the portfolio will remain consistent with the benchmark in coming quarters. Strategy highlights for the Liquidity Portfolio in coming months: • Continue to ladder the Treasury and Agency exposure to coincide with forecasted liquidity needs. • Opportunistically add Corporate, Negotiable CD and Commercial Paper exposure to the portfolio where the additional spread compensation versus like maturity Treasury notes is attractive. • Maintain a dedicated exposure to the Treasury sector on an ongoing basis to ensure ample liquidity in the portfolio for unexpected cash flow needs. 7 Compliance Issues Category Standard Comment Treasury Issues 10% minimum; 5 years max maturity Complies* U.S. Agencies 20% max per agency of the U.S. Government, which does not provide the full faith and credit of the U.S. government; 5 years max maturity Complies Supranational Obligations "AA" rated or better by a NRSRO; 30% maximum; 5 years max maturity; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development ("IBRD"), the International Finance Corporation ("IFC") or the Inter-American Development Bank ("IADB") Complies Corporate Medium Term Notes "A" rated or better long term debt by a NRSRO; 30% maximum; 5% max issuer; 5 years max maturity; Issued by corporations organized and operating within the U.S. or issued by depository institutions licensed by the U.S. or any state and operating within the U.S.Complies Municipal Securities "A" rated or higher by a NRSRO; Taxable or tax-exempt municipal bonds issued by any of the 50 states; 10% maximum; 5% max issuer; 5 years max maturity Complies Mortgage-Backed Securities/ Collateralized Mortgage Obligations/ Asset-Backed Securities "AA" rated or better by a NRSRO; 20% maximum (combined MBS/CMO/ABS); 5% max issuer (except U.S. government or its agencies) ; 5 years max maturity Complies* Negotiable Certificates of Deposit (NCD)"A" rated or better long term debt by a NRSRO; or "A-1"/ highest short term rating by a NRSRO; 30% maximum; 5% max issuer; 5 years max maturity CompliesCertificates of Deposit 5% max issuer; 5 years max maturity; Secured/ collateralized Complies Banker’s Acceptances A-1 rated or highest short term rating by a NRSRO; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1 rated or better by a NRSRO; "A" rated or better long term debt issuer by a NRSRO; Issuer is a corporation organized and operating in the U.S. with assets > $500 million; 25% maximum; 5% max issuer; 10% max of the outstanding commercial paper of any single issuer; 270 days max maturity Complies Mutual Fund & Money Market Mutual Fund Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM >$500 million and experience > than 5 years; 20% maximum in Mutual Funds; 10% per one Mutual Fund; 20% max per issuer on Money Market Mutual Funds; 20% max of OCSD's surplus money Complies Repurchase Agreements 102% collateralization CompliesReverse Repurchase Agreements 5% maximum, 90 days max maturity Complies Local Agency Investment Fund (LAIF)No more than the lesser of 15% of the portfolio or the statutory maximum invested in LAIF; Not used by investment adviser; Investment of OCSD funds in LAIF shall be subject to investigation and due diligence prior to investing Complies OCCIP 15% maximum; Not used by investment adviser; Orange County Treasurer's Money Market Commingled Investment Pool; Investment of OCSD funds in OCCIP shall be subject to investigation and due diligence prior to investing Complies Prohibited Mortgage Derivatives, which include interest-only payments (IOs) and principal-only payments (POs); Inverse floaters, and RE-REMICS (Real Estate Mortgage Investment Conduits) Complies Avg Duration Not to exceed 60 months - (80% to 120% of the benchmark)CompliesMax Per Holding 5% max of the total debt outstanding of any issuer per individual holding CompliesMax Per Issuer 5% max per issuer (except Supranationals, U.S. Government, Agencies, Mutual Fund)Complies Maximum Maturity 5 years maximum maturity Complies* Orange County Sanitation District Long Term Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy *The portfolio has twenty (20) securities with maturities greater than 5 years including four (4) CMOs and sixteen (16) MBS. All securities were inherited from the previous manager and complied at time of purchase. Category Standard Comment Treasury Issues 10% minimum; 1 year max maturity Complies U.S. Agencies 20% max per agency of the U.S. Government, which does not provide the full faith and credit of the U.S. government; 1 year max maturity Complies Supranational Obligations "AA" rated or better by a NRSRO; 30% maximum; 1 year max maturity; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development ("IBRD"), the International Finance Corporation ("IFC") or the Inter-American Development Bank ("IADB") Complies Corporate Medium Term Notes "A" rated or better long term debt by a NRSRO; 30% maximum; 5% max issuer; 1 year max maturity; Issued by corporations organized and operating within the U.S. or issued by depository institutions licensed by the U.S. or any state and operating within the U.S.Complies Municipal Securities "A" rated or higher by a NRSRO; Taxable or tax-exempt municipal bonds issued by any of the 50 states; 10% maximum; 5% max issuer; 1 year max maturity Complies Mortgage-Backed Securities/ Collateralized Mortgage Obligations/ Asset-Backed Securities "AA" rated or better by a NRSRO; 20% maximum (combined MBS/CMO/ABS); 5% max issuer (except U.S. government or its agencies) ; 1 year max maturity Complies Negotiable Certificates of Deposit (NCD)"A" rated or better long term debt by a NRSRO; or "A-1"/ highest short term rating by a NRSRO; 30% maximum; 5% max issuer; 1 year max maturity Complies Certificates of Deposit 5% max issuer; 1 year max maturity; Secured/collateralized Complies Banker’s Acceptances A-1 rated or highest short term rating by a NRSRO; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1 rated or better by a NRSRO; "A" rated or better long term debt issuer by a NRSRO; Issuer is a corporation organized and operating in the U.S. with assets > $500 million; 25% maximum; 5% max issuer; 10% max of the outstanding commercial paper of any single issuer; 270 days max maturity Complies Mutual Fund & Money Market Mutual Fund Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM >$500 million and experience > than 5 years; 20% maximum in Mutual Funds; 10% per one Mutual Fund; 20% max per issuer on Money Market Mutual Funds; 20% max of OCSD's surplus money Complies Repurchase Agreements 102% collateralization CompliesReverse Repurchase Agreements 5% maximum, 90 days max maturity Complies Local Agency Investment Fund (LAIF)No more than the lesser of 15% of the portfolio or the statutory maximum invested in LAIF; Not used by investment adviser; Investment of OCSD funds in LAIF shall be subject to investigation and due diligence prior to investing Complies OCCIP 15% maximum; Not used by investment adviser; Orange County Treasurer's Money Market Commingled Investment Pool; Investment of OCSD funds in OCCIP shall be subject to investigation and due diligence prior to investing Complies Prohibited Mortgage Derivatives, which include interest-only payments (IOs) and principal-only payments (POs); Inverse floaters, and RE-REMICS (Real Estate Mortgage Investment Conduits) Complies Avg Duration Not to exceed 180 days CompliesMax Per Holding 5% max of the total debt outstanding of any issuer per individual holding CompliesMax Per Issuer 5% max per issuer (except Supranationals, U.S. Government, Agencies, Mutual Fund)Complies Maximum Maturity 1 year maximum maturity Complies Orange County Sanitation District Liquid Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy 8 Defaulted Bonds Category Standard Comment Treasury Issues 5 years maximum maturity Complies Supranational "AA" or better by 1 of 3 NRSROs; 30% maximum; 5% max; 5 years maturity; Includes only: IADB, IBRD, and IFC per CGC Complies U.S. Agencies 20% max issuer; 5 years maximum maturity Complies U.S. Corporate (MTNs)"A" or better long term rating by 1 of 3 NRSROs; 30% maximum; 5% max issuer; 5 years max maturity Complies* Municipal Securities "A" or higher by 1 of 3 NRSROS; 10% maximum; 5% max issuer; 5 years maximum maturity Complies Asset Backed/ CMOs/ Mortgage-backed "AA" or better by 1 of 3 NRSROs; "A" or higher issuer rating by 1 of 3 NRSROs; 20% maximum; 5% max issuer (excluding MBS/govt agency); 5 years max maturity Complies Negotiable CDs "A" or better on its long term debt by 1 of 3 NRSROs ; "A1/P1" or highest short term ratings by 1 of 3 NRSROs; 30% maximum; 5% max issuer; 5 years max maturity Complies CDs/ TDS 5% max issuer; 5 years max maturity Complies Banker’s Acceptances A-1, or equivalent highest short term rating by 1 of 3 NRSROS; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1, or equivalent by 1 of 3 NRSROS; "A" or better by 1 of 3 NRSROs, if long term debt issued; 25% maximum; 5% max issuer; 270 days max maturity Complies Money Market Fund Highest rating by 2 of 3 NRSROs; 20% maximum; 10% max issuer Complies Repurchase Agreements 102% collateralization Complies Reverse Repurchase Agreements 5% maximum, 90 days max maturity Complies LAIF Not used by investment adviser Complies Avg Duration Not to exceed 60 months - (80% to 120% of the benchmark)Complies Maximum Maturity 5 years maximum maturity Complies OCSD Lehman Exposure Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy * Account holds $2 million face value (cusip 525ESC0Y6) and $600,000 face value (cusip 525ESC1B7) of defaulted Lehman Bros Holdings that were purchased by the previous manager. Complied at time of purchase. OCSD Lehman Exposure -Account #10284 9 Ratings 10 HISTORICAL YIELD CURVE ACCOUNT SUMMARY Beg. Values as of 5/31/20 End Values as of 6/30/20 Market Value 193,085,595 178,302,705 Accrued Interest 484,956 297,540 Total Market Value 193,570,552 178,600,244 Income Earned 123,476 110,502 Cont/WD -15,000,000 Par 192,813,509 178,143,086 Book Value 192,908,305 178,206,224 Cost Value 192,999,238 178,254,499 TOP ISSUERS Government of United States 76.3% Federal Home Loan Bank 11.4% Intl Bank Recon and Development 3.4% First American Govt Obligation 2.0% Federal Farm Credit Bank 1.7% JP Morgan Chase & Co 1.2% Toronto Dominion Holdings 1.0% Royal Bank of Canada 0.8% Total 97.8% PORTFOLIO CHARACTERISTICS Average Modified Duration 0.35 Average Coupon 0.65% Average Purchase YTM 0.48% Average Market YTM 0.18% Average S&P/Moody Rating AAA/Aaa Average Final Maturity 0.35 yrs Average Life 0.07 yrs CREDIT QUALITY (S&P)MATURITY DISTRIBUTIONSECTOR ALLOCATION Portfolio Summary As of June 30, 2020 Orange County Sanitation District Liquid Account #10282 PERFORMANCE REVIEW Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 11/30/2014 Orange County Sanitation District Liquid 0.02% 0.07% 0.79% 1.90% 2.16% 1.89% 1.32% N/A 1.20% ICE BAML 3-Month US Treasury Bill Index 0.01% 0.02% 0.60% 1.63% 1.97% 1.77% 1.19% N/A 1.07% Execution Time: 7/1/2020 6:50:59 PMChandler Asset Management - CONFIDENTIAL Page 1 ACCOUNT SUMMARY Beg. Values as of 5/31/20 End Values as of 6/30/20 Market Value 618,833,309 620,539,165 Accrued Interest 2,980,102 2,751,924 Total Market Value 621,813,412 623,291,089 Income Earned 1,049,261 1,023,301 Cont/WD -73,840 Par 593,977,947 595,051,980 Book Value 594,787,056 595,964,993 Cost Value 593,972,812 595,196,758 TOP ISSUERS Government of United States 34.3% Federal National Mortgage Assoc 12.9% Federal Home Loan Bank 9.3% Federal Home Loan Mortgage Corp 6.0% Intl Bank Recon and Development 2.7% Inter-American Dev Bank 2.4% Federal Farm Credit Bank 2.3% Honda ABS 1.6% Total 71.4% PORTFOLIO CHARACTERISTICS Average Modified Duration 2.55 Average Coupon 2.04% Average Purchase YTM 2.04% Average Market YTM 0.33% Average S&P/Moody Rating AA/Aa1 Average Final Maturity 2.77 yrs Average Life 2.63 yrs CREDIT QUALITY (S&P)MATURITY DISTRIBUTIONSECTOR ALLOCATION Portfolio Summary As of June 30, 2020 Orange County Sanitation District Long Term Account #10268 PERFORMANCE REVIEW Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 11/30/2014 Orange County Sanitation District Long Term 0.25% 1.32% 3.86% 5.29% 5.08% 3.39% 2.56% N/A 2.37% ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index 0.20% 1.03% 4.03% 5.34% 5.24% 3.39% 2.50% N/A 2.35% ICE BAML US 1-5 Yr US Corp/Govt Rated AAA-BBB Indx 0.38% 1.84% 3.83% 5.32% 5.35% 3.48% 2.64% N/A 2.47% Execution Time: 7/1/2020 6:48:56 PMChandler Asset Management - CONFIDENTIAL Page 1 Par Value Book Value Market Value Rate Yield Balance June 1, 2020 $60,918,699 $60,918,699 $60,918,699 1.22 1.22 Deposits: 6/29/2020 19,300,000 19,300,000 19,300,000 1.22 1.22 6/30/2020 10,400,000 10,400,000 10,400,000 1.22 1.22 Total Deposits 29,700,000 29,700,000 29,700,000 1.22 1.22 Quarterly Interest Distribution - - - 1.22 1.22 Withdrawals: 6/2/2020 (1,700,000) (1,700,000) (1,700,000) 1.22 1.22 6/3/2020 (3,000,000) (3,000,000) (3,000,000) 1.22 1.22 6/10/2020 (2,200,000) (2,200,000) (2,200,000) 1.22 1.22 6/16/2020 (1,500,000) (1,500,000) (1,500,000) 1.22 1.22 6/17/2020 (5,800,000) (5,800,000) (5,800,000) 1.22 1.22 6/24/2020 (4,400,000) (4,400,000) (4,400,000) 1.22 1.22 Total Withdrawals (18,600,000) (18,600,000) (18,600,000) 1.22 1.22 Balance June 30, 2020 $72,018,699 $72,018,699 $72,018,699 1.22 1.22 Orange County Sanitation District Investment Transactions and Balances in the State of California Local Agency Investment Fund June 30, 2020 U.S. Bank Asset Summary - Liquid As of 06/30/2020 Industry Name Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss Cash Equivalents FIRST AMERICAN SHORT TERM FDS 3,643,086.3500 3,643,086.35 3,643,086.35 2.04 - U. S. GOVERNMENT 99,000,000.0000 98,918,335.45 98,928,505.00 55.48 10,169.55 US AGY - SHORT TERM CASH EQUIV 10,500,000.0000 10,496,103.33 10,498,275.00 5.89 2,171.67 Cash Equivalents Total 113,143,086.3500 113,057,525.13 113,069,866.35 63.41 12,341.22 Fixed Income CONSUMER STAPLES 750,000.0000 768,877.50 767,827.50 0.43 (1,050.00) FINANCE 5,795,000.0000 5,880,199.55 5,869,798.35 3.29 (10,401.20) INFORMATION TECHNOLOGY 1,155,000.0000 1,182,327.30 1,180,179.00 0.66 (2,148.30) SHORT TERM FUNDS 1,500,000.0000 1,500,000.00 1,507,395.00 0.85 7,395.00 SUPRANATIONAL 6,000,000.0000 6,004,053.33 6,008,330.00 3.37 4,276.67 U. S. GOVERNMENT 37,000,000.0000 37,070,117.19 37,106,350.00 20.81 36,232.81 US AGY - LONG TERM ISSUES 12,800,000.0000 12,791,399.33 12,792,498.00 7.17 1,098.67 Fixed Income Total 65,000,000.0000 65,196,974.20 65,232,377.85 36.59 35,403.65 Grand Total 178,143,086.3500 178,254,499.33 178,302,244.20 100.00 47,744.87 1 of 1 U.S. Bank Asset Summary - Long-Term As of 06/30/2020 Industry Name Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss Cash Equivalents FIRST AMERICAN SHORT TERM FDS 6,486,691.7400 6,486,691.74 6,486,691.74 1.05 - U. S. GOVERNMENT 10,000,000.0000 9,997,814.44 9,997,900.00 1.61 85.56 Cash Equivalents Total 16,486,691.7400 16,484,506.18 16,484,591.74 2.66 85.56 Fixed Income CONSUMER DISCRETIONARY 9,064,000.0000 9,174,701.78 9,483,847.41 1.53 309,145.63 CONSUMER STAPLES 3,880,000.0000 3,878,991.40 4,226,755.60 0.68 347,764.20 ENERGY 9,000,000.0000 8,942,542.40 9,319,070.00 1.50 376,527.60 FINANCE 87,264,000.0000 86,549,909.03 89,433,900.30 14.41 2,883,991.27 HEALTH CARE 2,000,000.0000 1,948,640.00 2,131,080.00 0.34 182,440.00 INDUSTRIAL 4,410,000.0000 4,388,275.50 4,607,339.40 0.74 219,063.90 INFORMATION TECHNOLOGY 23,715,000.0000 23,631,389.55 24,861,385.65 4.01 1,229,996.10 INVESTMENT GRADE-MUNI REVENUE 1,800,000.0000 1,800,000.00 1,829,068.00 0.29 29,068.00 MTG RELATED SECURITY 30,789,601.7100 30,845,476.03 31,371,849.02 5.06 526,372.99 SUPRANATIONAL 36,215,000.0000 35,935,625.05 36,932,396.55 5.95 996,771.50 U. S. GOVERNMENT 183,005,478.3000 181,502,951.08 191,370,299.85 30.84 9,867,348.77 U.S. GOVERNMENT TIPS 11,232,208.0000 11,087,488.09 11,731,591.97 1.89 644,103.88 US AGY - LONG TERM ISSUES 178,790,000.0000 180,338,917.90 186,760,587.65 30.10 6,421,669.75 Fixed Income Total 581,165,288.0100 580,024,907.81 604,059,171.40 97.34 24,034,263.59 Grand Total 597,651,979.7500 596,509,413.99 620,543,763.14 100.00 24,034,349.15 1 of 1 The Bank of New York Mellon may utilize subsidiaries and affiliates to provide services and certain products to the Account. Subsidiaries and affiliates may be compensated for their services and products. The value of securities set forth on this Account Statement are determined by The Bank of New York Mellon for Corporate Trust on the basis of market prices and information obtained by The Bank of New York Mellon from unaffiliated third parties (including independent pricing vendors) ("third party pricing services"). The Bank of New York Mellon has not verified such market values or information and makes no assurances as to the accuracy or correctness of such market values or information or that the market values set forth on this Account Statement reflect the value of the securities that can be realized upon the sale of such securities. In addition, the market values for securities set forth in this Account Statement may differ from the market prices and information for the same securities used by other business units of The Bank of New York Mellon or its subsidiaries or affiliates based upon market prices and information received from other third party pricing services utilized by such other business units. Corporate Trust does not compare its market values with those used by, or reconcile different market values used by, other business units of The Bank of New York Mellon or its subsidiaries or its affiliates. The Bank of New York Mellon shall not be liable for any loss, damage or expense incurred as a result of or arising from or related to the market values or information provided by third party pricing services or the differences in market prices or information provided by other third party pricing services. No Transactions This Period Accrued Estimated Market Shares/Par Value Asset Description Market Price Market Value Cost Average Cost Income Income Yield Realized Transaction Date Transaction Description Income Principal Cost Gains/Losses Statement Period 06/01/2020 Through 06/30/2020 Statement of Assets Held by Asset Classification Statement of Transactions by Transaction Date Account 300282 Base Currency = USD OCSD LIBERTY MUTUAL 499,000.000 UNITED STATES TREASURY BILL 99.87800 498,391.22 498,369.32 99.87361 0.00 0.00 0.00% CUSIP: 9127962F5 MATURITY DATE: 03/25/2021 RATE: 0.000% CASH BALANCE 1,703.59 1,703.59 0.00000 0.00 0.00 0.00% Total Market Value Plus Total Accrued Income 500,094.81 Cumulative realized capital gain and loss position from 12/31/2019 for securities held in principal of account: Short Term: 80,464.87 * Long Term: 0.00 * * The above gain and loss position does not include transactions where tax cost information is incomplete or unavailable. CASH AND SHORT TERM Total CASH AND SHORT TERM 500,094.81 500,072.91 0.00 0.00 0.00% ACCOUNT TOTALS 500,094.81 500,072.91 0.00 0.00 0.00% e 1 1 9 3 3 7 n 1 0 1 8 9 0 a 0 1 t D O M i W I s 4 3 5 , 1 8 9 U.S. Bank Investment Listing - Yield As of 06/30/2020 Asset Category CUSIP Asset Short Name Yield Shares/Units Moody's S&P Rating Price Cost Basis Market Value Cash Equivalents 313312H60 F F C B DISC NTS 9/28/20 0.0000% 3,000,000.0000 N/A N/A 99.97 2,998,615.83 2,998,950.00 Cash Equivalents 313384ZX0 F H L B DISC NTS 7/27/20 0.0000% 2,500,000.0000 N/A N/A 99.99 2,498,737.50 2,499,775.00 Cash Equivalents 313384ZZ5 F H L B DISC NTS 7/29/20 0.0000% 5,000,000.0000 N/A N/A 99.99 4,998,750.00 4,999,550.00 Cash Equivalents 31846V567 FIRST AM GOVT OB FD CL Z 0.0560% 3,643,086.3500 1.00 3,643,086.35 3,643,086.35 Cash Equivalents 31846V567 FIRST AM GOVT OB FD CL Z 0.0560% 6,486,691.7400 1.00 6,486,691.74 6,486,691.74 Cash Equivalents 9127962S7 U S TREASURY BILL 10/22/20 0.0925% 5,000,000.0000 N/A N/A 99.95 4,997,362.85 4,997,500.00 Cash Equivalents 9127963Q0 U S TREASURY BILL 8/25/20 0.0800% 10,000,000.0000 N/A N/A 99.98 9,997,814.44 9,997,900.00 Cash Equivalents 9127963Y3 U S TREASURY BILL 9/15/20 0.0863% 7,000,000.0000 N/A N/A 99.97 6,997,021.50 6,997,900.00 Cash Equivalents 912796TN9 U S TREASURY BILL 10/08/20 0.0900% 5,000,000.0000 N/A N/A 99.96 4,997,484.38 4,997,850.00 Cash Equivalents 912796TP4 U S TREASURY BILL 11/05/20 0.0901% 5,000,000.0000 N/A N/A 99.94 4,997,375.00 4,997,200.00 Cash Equivalents 912796TY5 U S TREASURY BILL 12/31/20 0.0963% 5,000,000.0000 N/A N/A 99.91 4,995,372.22 4,995,550.00 Cash Equivalents 912796UC1 U S TREASURY BILL 1/28/21 0.0938% 50,500,000.0000 N/A N/A 99.90 50,447,321.05 50,451,015.00 Cash Equivalents 912796WY1 U S TREASURY BILL 7/30/20 0.1188% 3,500,000.0000 99.99 3,497,087.22 3,499,650.00 Cash Equivalents 912796XE4 U S TREASURY BILL 2/25/21 0.0976% 5,000,000.0000 N/A N/A 99.89 4,994,147.22 4,994,700.00 Cash Equivalents 912796XG9 U S TREASURY BILL 8/27/20 0.0863% 13,000,000.0000 N/A N/A 99.98 12,995,164.01 12,997,140.00 Fixed Income 00440EAP2 ACE INA HOLDINGS 2.700% 3/13/23 2.5595% 2,000,000.0000 A3 A 105.49 1,937,000.00 2,109,800.00 Fixed Income 00440EAT4 ACE INA HOLDINGS 2.300% 11/03/20 2.2889% 500,000.0000 A3 A 100.48 503,140.00 502,415.00 Fixed Income 00440EAU1 ACE INA HOLDINGS 2.875% 11/03/22 2.7358% 4,169,000.0000 A3 A 105.09 4,232,453.17 4,381,202.10 Fixed Income 02665WCJ8 AMERICAN HONDA MTN 3.450% 7/14/23 3.2065% 845,000.0000 A3 A- 107.60 843,538.15 909,177.75 Fixed Income 02665WCQ2 AMERICAN HONDA MTN 3.625% 10/10/23 3.3370% 2,000,000.0000 A3 A- 108.63 1,998,320.00 2,172,580.00 Fixed Income 02665WCZ2 AMERICAN HONDA MTN 2.400% 6/27/24 2.2832% 1,219,000.0000 A3 A- 105.11 1,213,843.63 1,281,339.66 Fixed Income 03215PFN4 AMRESCO 1.19948% 6/25/29 1.3266% 119,021.6400 N/A A+ 90.42 89,377.81 107,618.18 Fixed Income 037833AR1 APPLE INC 2.850% 5/06/21 2.7892% 1,155,000.0000 AA1 AA+ 102.18 1,182,327.30 1,180,179.00 Fixed Income 037833BS8 APPLE INC 2.250% 2/23/21 2.2256% 4,000,000.0000 AA1 AA+ 101.10 4,050,840.00 4,043,920.00 Fixed Income 037833CU2 APPLE INC 2.850% 5/11/24 2.6464% 3,000,000.0000 AA1 AA+ 107.69 3,017,760.00 3,230,760.00 Fixed Income 06051GHF9 BANK OF AMERICA 3.550% 3/05/24 3.3210% 6,675,000.0000 A2 A- 106.90 6,770,625.75 7,135,308.00 Fixed Income 06406RAA5 BANK OF NY MTN 2.600% 2/07/22 2.5170% 2,500,000.0000 A1 A 103.30 2,504,475.00 2,582,400.00 Fixed Income 06406RAE7 BANK OF NY MTN 2.950% 1/29/23 2.7745% 2,500,000.0000 A1 A 106.33 2,489,555.00 2,658,125.00 Fixed Income 084664BT7 BERKSHIRE HATHAWAY 3.000% 5/15/22 2.8601% 4,000,000.0000 AA2 AA 104.89 4,131,120.00 4,195,720.00 Fixed Income 084670BR8 BERKSHIRE HATHAWAY 2.750% 3/15/23 2.5967% 2,500,000.0000 AA2 AA 105.90 2,440,950.00 2,647,600.00 Fixed Income 09247XAL5 BLACKROCK INC 3.500% 3/18/24 3.1596% 1,000,000.0000 AA3 AA- 110.78 1,036,330.00 1,107,750.00 Fixed Income 166764AH3 CHEVRON CORP 3.191% 6/24/23 2.9781% 3,500,000.0000 AA2 AA 107.15 3,441,095.00 3,750,250.00 Fixed Income 166764BG4 CHEVRON CORP 2.100% 5/16/21 2.0715% 2,500,000.0000 AA2 AA 101.37 2,485,350.00 2,534,350.00 Fixed Income 24422EUM9 JOHN DEERE MTN 3.650% 10/12/23 3.3197% 1,250,000.0000 A2 A 109.95 1,250,237.50 1,374,375.00 Fixed Income 30231GAV4 EXXON MOBIL 2.222% 3/01/21 2.1968% 3,000,000.0000 AA1 AA 101.15 3,016,097.40 3,034,470.00 Fixed Income 3130A0F70 F H L B DEB 3.375% 12/08/23 3.0578% 10,000,000.0000 AAA AA+ 110.37 10,269,043.75 11,037,300.00 Fixed Income 3130A1XJ2 F H L B 2.875% 6/14/24 2.6205% 11,110,000.0000 AAA AA+ 109.71 11,589,031.30 12,189,114.30 1 of 5 U.S. Bank Investment Listing - Yield As of 06/30/2020 Asset Category CUSIP Asset Short Name Yield Shares/Units Moody's S&P Rating Price Cost Basis Market Value Fixed Income 3130A2UW4 F H L B DEB 2.875% 9/13/24 2.6038% 2,500,000.0000 AAA AA+ 110.42 2,635,950.00 2,760,400.00 Fixed Income 3130A4CH3 F H L B DEB 2.375% 3/14/25 2.1804% 5,225,000.0000 AAA AA+ 108.93 5,526,848.25 5,691,383.50 Fixed Income 3130A7CV5 F H L B DEB 1.375% 2/18/21 1.3650% 5,365,000.0000 AAA AA+ 100.73 5,343,325.40 5,404,379.10 Fixed Income 313379RB7 F H L B DEB 1.875% 6/11/21 1.8472% 4,000,000.0000 AAA AA+ 101.51 4,030,160.00 4,060,200.00 Fixed Income 313383QR5 F H L B DEB 3.250% 6/09/23 2.9951% 5,000,000.0000 AAA AA+ 108.51 5,083,350.00 5,425,550.00 Fixed Income 313383YJ4 F H L B DEB 3.375% 9/08/23 3.0746% 10,000,000.0000 AAA AA+ 109.77 10,211,831.00 10,976,900.00 Fixed Income 313384K57 F H L B DISC NTS 10/13/20 0.0000% 6,500,000.0000 N/A N/A 99.96 6,496,403.33 6,497,205.00 Fixed Income 313384Q77 F H L B DISC NTS 11/24/20 0.0000% 4,800,000.0000 N/A N/A 99.93 4,796,656.00 4,796,688.00 Fixed Income 313385AD8 F H L B DISC NTS 1/04/21 0.0000% 1,500,000.0000 N/A N/A 99.91 1,498,340.00 1,498,605.00 Fixed Income 3133EKWV4 F F C B DEB 1.850% 7/26/24 1.7470% 5,000,000.0000 AAA AA+ 105.90 5,048,280.00 5,294,900.00 Fixed Income 3133ELYR9 F F C B DEB 0.250% 5/06/22 0.2499% 8,850,000.0000 AAA AA+ 100.02 8,838,760.50 8,852,035.50 Fixed Income 3133TCE95 F H L M C MLTCL MTG 4.020% 8/15/32 3.9787% 5,161.5000 N/A N/A 101.04 5,166.91 5,215.02 Fixed Income 31348SWZ3 F H L M C #786064 3.846% 1/01/28 3.8333% 1,674.4100 N/A N/A 100.33 1,633.64 1,679.94 Fixed Income 3135G03U5 F N M A DEB 0.625% 4/22/25 0.6200% 14,000,000.0000 AAA AA+ 100.81 13,996,711.60 14,113,400.00 Fixed Income 3135G04Z3 F N M A 0.500% 6/17/25 0.4998% 9,905,000.0000 AAA AA+ 100.04 9,884,496.65 9,908,763.90 Fixed Income 3135G0F73 F N M A 1.500% 11/30/20 1.4920% 7,500,000.0000 AAA AA+ 100.54 7,370,726.00 7,540,350.00 Fixed Income 3135G0J20 F N M A DEB 1.375% 2/26/21 1.3650% 10,000,000.0000 AAA AA+ 100.74 10,040,950.00 10,073,500.00 Fixed Income 3135G0S38 F N M A 2.000% 1/05/22 1.9467% 3,000,000.0000 AAA AA+ 102.74 2,994,570.00 3,082,200.00 Fixed Income 3135G0T45 F N M A 1.875% 4/05/22 1.8213% 5,000,000.0000 AAA AA+ 102.95 4,972,500.00 5,147,550.00 Fixed Income 3135G0T94 F N M A DEB 2.375% 1/19/23 2.2481% 5,000,000.0000 AAA AA+ 105.64 4,910,990.00 5,282,150.00 Fixed Income 3135G0U35 F N M A 2.750% 6/22/21 2.6833% 7,500,000.0000 AAA AA+ 102.49 7,515,225.00 7,686,375.00 Fixed Income 3135G0V34 F N M A 2.500% 2/05/24 2.3179% 5,000,000.0000 AAA AA+ 107.86 4,980,850.00 5,392,750.00 Fixed Income 3135G0X24 F N M A 1.625% 1/07/25 1.5424% 10,000,000.0000 AAA AA+ 105.35 10,157,936.40 10,535,300.00 Fixed Income 31371NUC7 F N M A #257179 4.500% 4/01/28 4.1921% 12,561.3800 N/A N/A 107.34 13,284.90 13,483.89 Fixed Income 31376KT22 F N M A #357969 5.000% 9/01/35 4.3521% 84,756.4700 N/A N/A 114.89 91,113.19 97,375.01 Fixed Income 3137EAEK1 F H L M C M T N 1.875% 11/17/20 1.8630% 5,000,000.0000 AAA AA+ 100.64 4,986,225.00 5,032,150.00 Fixed Income 3137EAEL9 F H L M C M T N 2.375% 2/16/21 2.3436% 7,500,000.0000 AAA AA+ 101.34 7,484,475.00 7,600,500.00 Fixed Income 3137EAEN5 F H L M C 2.750% 6/19/23 2.5584% 10,000,000.0000 AAA AA+ 107.49 9,956,500.00 10,748,700.00 Fixed Income 3137EAEP0 F H L M C 1.500% 2/12/25 1.4316% 12,335,000.0000 AAA N/A 104.78 12,510,182.05 12,924,736.35 Fixed Income 31381PDA3 F N M A #466397 3.400% 11/01/20 3.4015% 330,694.5100 N/A N/A 99.96 323,538.10 330,552.31 Fixed Income 3138EG6F6 F N M A #AL0869 4.500% 6/01/29 4.1810% 8,343.8500 N/A N/A 107.63 8,824.46 8,980.49 Fixed Income 31394JY35 F H L M C MLTCL MTG 6.500% 9/25/43 5.5823% 609,746.7500 N/A N/A 116.44 690,538.19 709,983.02 Fixed Income 31397QRE0 F N M A GTD REMIC 2.472% 2/25/41 0.8574% 157,756.3300 N/A N/A 100.83 157,707.03 159,065.71 Fixed Income 31403DJZ3 F N M A #745580 5.000% 6/01/36 4.3540% 80,220.2000 N/A N/A 114.84 86,236.70 92,122.47 Fixed Income 31403GXF4 F N M A #748678 5.000% 10/01/33 4.4280% 1,698.7000 N/A N/A 112.92 1,826.11 1,918.12 Fixed Income 31406PQY8 F N M A #815971 5.000% 3/01/35 4.3622% 127,040.3200 N/A N/A 114.62 136,568.36 145,614.89 Fixed Income 31406XWT5 F N M A #823358 3.674% 2/01/35 3.5053% 94,583.8400 N/A N/A 104.81 93,844.90 99,137.11 2 of 5 U.S. Bank Investment Listing - Yield As of 06/30/2020 Asset Category CUSIP Asset Short Name Yield Shares/Units Moody's S&P Rating Price Cost Basis Market Value Fixed Income 31407BXH7 F N M A #826080 5.000% 7/01/35 4.3513% 16,311.9900 N/A N/A 114.91 17,535.38 18,743.78 Fixed Income 31410F4V4 F N M A #888336 5.000% 7/01/36 4.3576% 155,553.5400 N/A N/A 114.74 167,220.06 178,483.69 Fixed Income 31417YAY3 F N M A #MA0022 4.500% 4/01/29 4.1822% 13,379.3400 N/A N/A 107.60 14,149.97 14,396.17 Fixed Income 36225CAZ9 G N M A I I #080023 3.125% 12/20/26 3.0127% 13,379.7000 N/A N/A 103.73 13,600.74 13,878.36 Fixed Income 36225CC20 G N M A I I #080088 3.875% 6/20/27 3.8638% 11,200.9100 N/A N/A 100.29 11,445.94 11,233.50 Fixed Income 36225CN28 G N M A I I #080408 3.875% 5/20/30 3.7146% 42,825.2800 N/A N/A 104.32 42,390.34 44,674.90 Fixed Income 36225CNM4 G N M A I I #080395 3.875% 4/20/30 3.7146% 5,478.3000 N/A N/A 104.32 5,428.62 5,714.85 Fixed Income 36225DCB8 G N M A I I #080965 3.250% 7/20/34 3.0986% 37,515.2100 N/A N/A 104.89 37,491.78 39,347.83 Fixed Income 369550BE7 GENERAL DYNAMICS 3.000% 5/11/21 2.9323% 3,160,000.0000 A2 A 102.31 3,138,038.00 3,232,964.40 Fixed Income 404280BF5 HSBC HOLDINGS PLC 2.650% 1/05/22 2.5714% 4,500,000.0000 A2 A- 103.06 4,429,980.00 4,637,565.00 Fixed Income 43814PAC4 HONDA AUTO 1.790% 9/20/21 1.7834% 724,262.2600 N/A AAA 100.37 712,775.91 726,927.55 Fixed Income 43814UAG4 HONDA AUTO 3.010% 5/18/22 2.9687% 1,281,491.3300 N/A AAA 101.39 1,281,463.39 1,299,316.87 Fixed Income 43814WAB1 HONDA AUTO 2.750% 9/20/21 2.7358% 1,743,638.5600 N/A AAA 100.52 1,743,526.27 1,752,688.04 Fixed Income 43815HAC1 HONDA AUTO 2.950% 8/22/22 2.8991% 3,184,523.1100 AAA N/A 101.75 3,184,086.20 3,240,379.65 Fixed Income 43815NAB0 HONDA AUTO 1.900% 4/15/22 1.8868% 3,068,744.8900 AAA AAA 100.70 3,068,530.08 3,090,164.73 Fixed Income 438516CB0 HONEYWELL 1.350% 6/01/25 1.3182% 5,000,000.0000 A2 A 102.42 5,119,000.00 5,120,750.00 Fixed Income 44932HAH6 IBM CREDIT CORP 3.000% 2/06/23 2.8199% 5,670,000.0000 A2 A 106.39 5,603,264.40 6,032,199.60 Fixed Income 458140BD1 INTEL CORP 2.875% 5/11/24 2.6539% 5,000,000.0000 A1 A+ 108.33 5,025,900.00 5,416,550.00 Fixed Income 4581X0CS5 INTER AMER BK M T N 1.875% 3/15/21 1.8565% 5,000,000.0000 AAA AAA 101.00 5,059,610.00 5,049,800.00 Fixed Income 4581X0CW6 INTER AMER DEV BK 2.125% 1/18/22 2.0675% 3,000,000.0000 AAA N/A 102.78 2,996,310.00 3,083,490.00 Fixed Income 4581X0CZ9 INTER AMER DEV BK 1.750% 9/14/22 1.6951% 6,500,000.0000 AAA AAA 103.24 6,249,655.00 6,710,535.00 Fixed Income 459052E28 INTL BK DISC NTS 8/31/20 0.0000% 5,000,000.0000 N/A N/A 99.98 4,993,483.33 4,998,750.00 Fixed Income 459058FH1 INTL BK 1.375% 5/24/21 1.3620% 1,000,000.0000 AAA AAA 100.96 1,010,570.00 1,009,580.00 Fixed Income 459058FY4 INTL BK 2.000% 1/26/22 1.9474% 10,000,000.0000 AAA N/A 102.70 10,006,350.00 10,270,300.00 Fixed Income 459058JB0 INTL BK M T N 0.625% 4/22/25 0.6200% 6,245,000.0000 AAA AAA 100.81 6,220,831.85 6,295,522.05 Fixed Income 45950KCJ7 INTL FINANCE CORP 1.125% 7/20/21 1.1158% 2,500,000.0000 AAA AAA 100.82 2,441,600.00 2,520,525.00 Fixed Income 45950KCM0 INTL BK M T N 2.250% 1/25/21 2.2258% 2,970,000.0000 AAA AAA 101.09 2,961,268.20 3,002,224.50 Fixed Income 46625HHU7 JPMORGAN CHASE CO 4.250% 10/15/20 4.2024% 1,160,000.0000 A2 A- 101.13 1,176,924.40 1,173,131.20 Fixed Income 46625HNX4 JPMORGAN CHASE CO 2.550% 10/29/20 2.5371% 1,000,000.0000 A2 A- 100.51 1,005,900.00 1,005,100.00 Fixed Income 46625HRL6 JP MORGAN CHASE CO 2.700% 5/18/23 2.5616% 5,000,000.0000 A2 A- 105.40 4,821,910.00 5,270,100.00 Fixed Income 46647PAU0 JPMORGAN CHASE CO 3.797% 7/23/24 3.5002% 2,500,000.0000 A2 A- 108.48 2,632,175.00 2,711,950.00 Fixed Income 477870AB5 JOHN DEERE OWNER 2.280% 5/16/22 2.2661% 1,810,561.5600 AAA N/A 100.61 1,810,554.68 1,821,642.20 Fixed Income 47788BAD6 JOHN DEERE OWNER 1.820% 10/15/21 1.8165% 81,522.7400 AAA N/A 100.19 81,516.77 81,677.63 Fixed Income 47788CAC6 JOHN DEERE OWNER 2.660% 4/18/22 2.6421%597,304.5300 AAA N/A 100.68 597,261.59 601,348.28 Fixed Income 47788EAC2 JOHN DEERE OWNER 3.080% 11/15/22 3.0315% 3,585,766.5200 AAA N/A 101.60 3,585,494.72 3,643,174.64 Fixed Income 47789JAB2 JOHN DEERE OWNER 2.850% 12/15/21 2.8371% 1,125,770.3200 AAA N/A 100.46 1,125,718.99 1,130,892.57 Fixed Income 494368BF9 KIMBERLY CLARK CORP 3.875% 3/01/21 3.7850% 750,000.0000 A2 A 102.38 768,877.50 767,827.50 3 of 5 U.S. Bank Investment Listing - Yield As of 06/30/2020 Asset Category CUSIP Asset Short Name Yield Shares/Units Moody's S&P Rating Price Cost Basis Market Value Fixed Income 525ESC0Y6 LEHMAN BRTH HLD ESC 0.0000% 2,000,000.0000 - 1,026,605.56 - Fixed Income 525ESCIB7 LEHMAN BRTH MTN ES 0.00001% 1/24/13 0.0009% 600,000.0000 N/A N/A 1.12 318,603.60 6,720.00 Fixed Income 58770FAC6 MERCEDES BENZ AUTO 1.840% 12/15/22 1.8122% 2,050,000.0000 AAA AAA 101.53 2,049,729.81 2,081,426.50 Fixed Income 58933YAF2 MERCK CO INC 2.800% 5/18/23 2.6278% 2,000,000.0000 A1 AA- 106.55 1,948,640.00 2,131,080.00 Fixed Income 594918BP8 MICROSOFT CORP 1.550% 8/08/21 1.5291% 3,045,000.0000 AAA AAA 101.37 3,041,385.15 3,086,686.05 Fixed Income 61747WAL3 MORGAN STANLEY 5.500% 7/28/21 5.2231% 2,800,000.0000 A3 BBB+ 105.30 3,200,848.00 2,948,428.00 Fixed Income 64971M5E8 NEW YORK CITY NY 4.075% 11/01/20 4.0296% 1,400,000.0000 AA1 AAA 101.13 1,400,000.00 1,415,764.00 Fixed Income 65478GAD2 NISSAN AUTO 1.750% 10/15/21 1.7457% 694,887.2400 AAA N/A 100.25 684,111.06 696,589.71 Fixed Income 65479GAD1 NISSAN AUTO 3.060% 3/15/23 2.9983% 3,519,918.8900 AAA AAA 102.06 3,519,804.85 3,592,394.02 Fixed Income 65479JAD5 NISSAN AUTO 1.930% 7/15/24 1.8778% 4,185,000.0000 AAA AAA 102.78 4,184,779.03 4,301,426.70 Fixed Income 68389XBK0 ORACLE CORP 1.900% 9/15/21 1.8681% 3,000,000.0000 A3 A 101.71 2,892,240.00 3,051,270.00 Fixed Income 69353RFB9 PNC BANK NA MTN 2.625% 2/17/22 2.5339% 1,000,000.0000 A2 A 103.60 974,940.00 1,035,970.00 Fixed Income 69353RFL7 PNC BANK NA MTN 3.500% 6/08/23 3.2382% 5,000,000.0000 A2 A 108.08 4,993,318.05 5,404,200.00 Fixed Income 78012UVJ1 ROYAL BK OF C D 1.000% 2/19/21 0.9951% 1,500,000.0000 100.49 1,500,000.00 1,507,395.00 Fixed Income 78013XZU5 ROYAL BANK OF MTN 2.550% 7/16/24 2.4012% 6,500,000.0000 A2 A 106.20 6,581,445.00 6,902,675.00 Fixed Income 78445JAA5 S L M A 2.51906% 4/25/23 2.5746% 11,633.3200 BAA3 B 97.84 11,586.12 11,382.39 Fixed Income 808513AT2 CHARLES SCHWAB CORP 2.650% 1/25/23 2.5199% 6,750,000.0000 A2 A 105.16 6,729,480.00 7,098,570.00 Fixed Income 808513AW5 CHARLES SCHWAB CORP 3.250% 5/21/21 3.1767% 1,385,000.0000 A2 A 102.31 1,419,472.65 1,416,979.65 Fixed Income 83162CLJ0 S B A GTD DEV PART 6.340% 3/01/21 6.2747% 5,878.0300 N/A N/A 101.04 5,878.03 5,939.16 Fixed Income 89114QBX5 TORONTO DOMINION MTN 2.550% 1/25/21 2.5181% 1,750,000.0000 AA1 AA- 101.27 1,774,762.50 1,772,172.50 Fixed Income 89114QC48 TORONTO MTN 3.500% 7/19/23 3.2013% 5,000,000.0000 AA1 AA- 109.33 5,094,200.00 5,466,450.00 Fixed Income 89114QCA4 TORONTO DOMINION MTN 2.650% 6/12/24 2.4765% 3,000,000.0000 AA3 A 107.01 3,000,570.00 3,210,240.00 Fixed Income 89239AAB9 TOYOTA AUTO 2.830% 10/15/21 2.8166% 1,195,272.5400 AAA AAA 100.48 1,195,164.02 1,200,973.99 Fixed Income 90331HNL3 US BANK NA MTN 2.850% 1/23/23 2.6990% 2,000,000.0000 A1 AA- 105.59 1,992,640.00 2,111,860.00 Fixed Income 90331HPL1 US BANK NA MTN 2.050% 1/21/25 1.9406% 7,270,000.0000 A1 AA- 105.64 7,254,514.90 7,679,737.20 Fixed Income 9128283J7 U S TREASURY NT 2.125% 11/30/24 1.9631% 16,500,000.0000 AAA N/A 108.25 16,783,886.72 17,860,590.00 Fixed Income 9128284D9 U S TREASURY NT 2.500% 3/31/23 2.3504% 10,000,000.0000 AAA N/A 106.36 9,887,265.63 10,636,300.00 Fixed Income 9128284Y3 U S TREASURY NT 2.625% 8/31/20 2.6144% 7,000,000.0000 AAA N/A 100.41 7,042,382.81 7,028,350.00 Fixed Income 912828J76 U S TREASURY NT 1.750% 3/31/22 1.7032% 5,000,000.0000 AAA N/A 102.75 4,976,383.94 5,137,500.00 Fixed Income 912828L24 U S TREASURY NT 1.875% 8/31/22 1.8084% 6,000,000.0000 AAA N/A 103.68 5,987,832.60 6,221,040.00 Fixed Income 912828L32 U S TREASURY NT 1.375% 8/31/20 1.3723% 15,000,000.0000 AAA N/A 100.20 14,977,929.69 15,029,700.00 Fixed Income 912828L57 U S TREASURY NT 1.750% 9/30/22 1.6901% 16,000,000.0000 AAA N/A 103.54 15,829,492.20 16,566,880.00 Fixed Income 912828L99 U S TREASURY NT 1.375% 10/31/20 1.3696% 7,000,000.0000 AAA N/A 100.39 6,888,738.85 7,027,510.00 Fixed Income 912828M80 U S TREASURY NT 2.000% 11/30/22 1.9157% 8,000,000.0000 AAA N/A 104.40 7,907,500.00 8,352,160.00 Fixed Income 912828N30 U S TREASURY NT 2.125% 12/31/22 2.0263% 5,000,000.0000 AAA N/A 104.87 4,926,562.50 5,243,550.00 Fixed Income 912828N89 U S TREASURY NT 1.375% 1/31/21 1.3656% 6,000,000.0000 AAA N/A 100.69 5,895,840.41 6,041,280.00 Fixed Income 912828R69 U S TREASURY NT 1.625% 5/31/23 1.5593% 5,000,000.0000 AAA N/A 104.21 4,757,226.56 5,210,550.00 4 of 5 U.S. Bank Investment Listing - Yield As of 06/30/2020 Asset Category CUSIP Asset Short Name Yield Shares/Units Moody's S&P Rating Price Cost Basis Market Value Fixed Income 912828T34 U S TREASURY NT 1.125% 9/30/21 1.1118% 7,000,000.0000 AAA N/A 101.19 6,757,914.08 7,083,160.00 Fixed Income 912828T67 U S TREASURY NT 1.250% 10/31/21 1.2323% 6,000,000.0000 AAA N/A 101.43 5,813,691.98 6,086,040.00 Fixed Income 912828U57 U S TREASURY NT 2.125% 11/30/23 1.9941% 15,000,000.0000 AAA N/A 106.56 14,723,632.81 15,984,450.00 Fixed Income 912828U65 U S TREASURY NT 1.750% 11/30/21 1.7118% 7,000,000.0000 AAA N/A 102.23 6,900,492.20 7,156,170.00 Fixed Income 912828V72 U S TREASURY NT 1.875% 1/31/22 1.8261% 3,000,000.0000 AAA N/A 102.68 3,004,814.74 3,080,280.00 Fixed Income 912828V80 U S TREASURY NT 2.250% 1/31/24 2.0967% 7,500,000.0000 AAA 107.31 7,491,503.91 8,048,475.00 Fixed Income 912828VV9 U S TREASURY NT 2.125% 8/31/20 2.1182% 15,000,000.0000 AAA N/A 100.32 15,049,804.69 15,048,300.00 Fixed Income 912828W48 U S TREASURY NT 2.125% 2/29/24 1.9857% 10,000,000.0000 AAA N/A 107.02 9,911,718.75 10,701,600.00 Fixed Income 912828WJ5 U S TREASURY NT 2.500% 5/15/24 2.2978% 7,000,000.0000 AAA N/A 108.80 7,193,046.88 7,616,070.00 Fixed Income 912828WU0 U S TREASURY I P S 0.125% 7/15/24 0.1197% 11,232,208.0000 AAA N/A 104.45 11,087,488.09 11,731,591.97 Fixed Income 912828XW5 U S TREASURY NT 1.750% 6/30/22 1.6966% 5,000,000.0000 AAA N/A 103.15 4,973,454.25 5,157,400.00 Fixed Income 912828XX3 U S TREASURY NT 2.000% 6/30/24 1.8680% 5,000,000.0000 AAA N/A 107.07 5,028,710.94 5,353,300.00 Fixed Income 912828YH7 U S TREASURY NT 1.500% 9/30/24 1.4241% 14,000,000.0000 AAA N/A 105.33 13,859,296.88 14,745,920.00 Fixed Income 912828ZL7 U S TREASURY NT 0.375% 4/30/25 0.3733% 12,000,000.0000 AAA N/A 100.45 11,998,515.63 12,054,360.00 Fixed Income 913366EJ5 UNIV OF CALIFORNIA 5.035% 5/15/21 4.8729% 400,000.0000 AA3 AA- 103.33 400,000.00 413,304.00 Fixed Income 931142EK5 WALMART INC 3.400% 6/26/23 3.1211% 3,880,000.0000 AA2 AA 108.94 3,878,991.40 4,226,755.60 Fixed Income 94974BGM6 WELLS FARGO CO MTN 2.600% 7/22/20 2.5968% 5,000,000.0000 WR N/R 100.12 5,001,650.00 5,006,100.00 Fixed Income 95000U2B8 WELLS FARGO MTN 2.625% 7/22/22 2.5197% 3,000,000.0000 A2 BBB+ 104.18 2,954,520.00 3,125,430.00 Total Consolidated 798,846,007.34 5 of 5 U.S. Bank Asset Detail - Consolidated As of 06/30/2020 CUSIP Asset Short Name Price Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss Cash Equivalents 313312H60 F F C B DISC NTS 9/28/20 99.97 3,000,000.0000 2,998,615.83 2,998,950.00 0.38 334.17 313384ZX0 F H L B DISC NTS 7/27/20 99.99 2,500,000.0000 2,498,737.50 2,499,775.00 0.31 1,037.50 313384ZZ5 F H L B DISC NTS 7/29/20 99.99 5,000,000.0000 4,998,750.00 4,999,550.00 0.63 800.00 31846V567 FIRST AM GOVT OB FD CL Z 1.00 3,643,086.3500 3,643,086.35 3,643,086.35 0.46 - 31846V567 FIRST AM GOVT OB FD CL Z 1.00 6,486,691.7400 6,486,691.74 6,486,691.74 0.81 - 9127962S7 U S TREASURY BILL 10/22/20 99.95 5,000,000.0000 4,997,362.85 4,997,500.00 0.63 137.15 9127963Q0 U S TREASURY BILL 8/25/20 99.98 10,000,000.0000 9,997,814.44 9,997,900.00 1.25 85.56 9127963Y3 U S TREASURY BILL 9/15/20 99.97 7,000,000.0000 6,997,021.50 6,997,900.00 0.88 878.50 912796TN9 U S TREASURY BILL 10/08/20 99.96 5,000,000.0000 4,997,484.38 4,997,850.00 0.63 365.62 912796TP4 U S TREASURY BILL 11/05/20 99.94 5,000,000.0000 4,997,375.00 4,997,200.00 0.63 (175.00) 912796TY5 U S TREASURY BILL 12/31/20 99.91 5,000,000.0000 4,995,372.22 4,995,550.00 0.63 177.78 912796UC1 U S TREASURY BILL 1/28/21 99.90 50,500,000.0000 50,447,321.05 50,451,015.00 6.32 3,693.95 912796WY1 U S TREASURY BILL 7/30/20 99.99 3,500,000.0000 3,497,087.22 3,499,650.00 0.44 2,562.78 912796XE4 U S TREASURY BILL 2/25/21 99.89 5,000,000.0000 4,994,147.22 4,994,700.00 0.63 552.78 912796XG9 U S TREASURY BILL 8/27/20 99.98 13,000,000.0000 12,995,164.01 12,997,140.00 1.63 1,975.99 Cash Equivalents Total 129,629,778.0900 129,542,031.31 129,554,458.09 16.22 12,426.78 Fixed Income 00440EAP2 ACE INA HOLDINGS 2.700% 3/13/23 105.49 2,000,000.0000 1,937,000.00 2,109,800.00 0.26 172,800.00 00440EAT4 ACE INA HOLDINGS 2.300% 11/03/20 100.48 500,000.0000 503,140.00 502,415.00 0.06 (725.00) 00440EAU1 ACE INA HOLDINGS 2.875% 11/03/22 105.09 4,169,000.0000 4,232,453.17 4,381,202.10 0.55 148,748.93 02665WCJ8 AMERICAN HONDA MTN 3.450% 7/14/23 107.60 845,000.0000 843,538.15 909,177.75 0.11 65,639.60 02665WCQ2 AMERICAN HONDA MTN 3.625% 10/10/23 108.63 2,000,000.0000 1,998,320.00 2,172,580.00 0.27 174,260.00 02665WCZ2 AMERICAN HONDA MTN 2.400% 6/27/24 105.11 1,219,000.0000 1,213,843.63 1,281,339.66 0.16 67,496.03 03215PFN4 AMRESCO 1.19948% 6/25/29 90.42 119,021.6400 89,377.81 107,618.18 0.01 18,240.37 037833AR1 APPLE INC 2.850% 5/06/21 102.18 1,155,000.0000 1,182,327.30 1,180,179.00 0.15 (2,148.30) 037833BS8 APPLE INC 2.250% 2/23/21 101.10 4,000,000.0000 4,050,840.00 4,043,920.00 0.51 (6,920.00) 037833CU2 APPLE INC 2.850% 5/11/24 107.69 3,000,000.0000 3,017,760.00 3,230,760.00 0.40 213,000.00 06051GHF9 BANK OF AMERICA 3.550% 3/05/24 106.90 6,675,000.0000 6,770,625.75 7,135,308.00 0.89 364,682.25 06406RAA5 BANK OF NY MTN 2.600% 2/07/22 103.30 2,500,000.0000 2,504,475.00 2,582,400.00 0.32 77,925.00 06406RAE7 BANK OF NY MTN 2.950% 1/29/23 106.33 2,500,000.0000 2,489,555.00 2,658,125.00 0.33 168,570.00 084664BT7 BERKSHIRE HATHAWAY 3.000% 5/15/22 104.89 4,000,000.0000 4,131,120.00 4,195,720.00 0.53 64,600.00 084670BR8 BERKSHIRE HATHAWAY 2.750% 3/15/23 105.90 2,500,000.0000 2,440,950.00 2,647,600.00 0.33 206,650.00 09247XAL5 BLACKROCK INC 3.500% 3/18/24 110.78 1,000,000.0000 1,036,330.00 1,107,750.00 0.14 71,420.00 166764AH3 CHEVRON CORP 3.191% 6/24/23 107.15 3,500,000.0000 3,441,095.00 3,750,250.00 0.47 309,155.00 166764BG4 CHEVRON CORP 2.100% 5/16/21 101.37 2,500,000.0000 2,485,350.00 2,534,350.00 0.32 49,000.00 24422EUM9 JOHN DEERE MTN 3.650% 10/12/23 109.95 1,250,000.0000 1,250,237.50 1,374,375.00 0.17 124,137.50 30231GAV4 EXXON MOBIL 2.222% 3/01/21 101.15 3,000,000.0000 3,016,097.40 3,034,470.00 0.38 18,372.60 3130A0F70 F H L B DEB 3.375% 12/08/23 110.37 10,000,000.0000 10,269,043.75 11,037,300.00 1.38 768,256.25 3130A1XJ2 F H L B 2.875% 6/14/24 109.71 11,110,000.0000 11,589,031.30 12,189,114.30 1.53 600,083.00 3130A2UW4 F H L B DEB 2.875% 9/13/24 110.42 2,500,000.0000 2,635,950.00 2,760,400.00 0.35 124,450.00 1 of 5 U.S. Bank Asset Detail - Consolidated As of 06/30/2020 CUSIP Asset Short Name Price Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss 3130A4CH3 F H L B DEB 2.375% 3/14/25 108.93 5,225,000.0000 5,526,848.25 5,691,383.50 0.71 164,535.25 3130A7CV5 F H L B DEB 1.375% 2/18/21 100.73 5,365,000.0000 5,343,325.40 5,404,379.10 0.68 61,053.70 313379RB7 F H L B DEB 1.875% 6/11/21 101.51 4,000,000.0000 4,030,160.00 4,060,200.00 0.51 30,040.00 313383QR5 F H L B DEB 3.250% 6/09/23 108.51 5,000,000.0000 5,083,350.00 5,425,550.00 0.68 342,200.00 313383YJ4 F H L B DEB 3.375% 9/08/23 109.77 10,000,000.0000 10,211,831.00 10,976,900.00 1.37 765,069.00 313384K57 F H L B DISC NTS 10/13/20 99.96 6,500,000.0000 6,496,403.33 6,497,205.00 0.81 801.67 313384Q77 F H L B DISC NTS 11/24/20 99.93 4,800,000.0000 4,796,656.00 4,796,688.00 0.60 32.00 313385AD8 F H L B DISC NTS 1/04/21 99.91 1,500,000.0000 1,498,340.00 1,498,605.00 0.19 265.00 3133EKWV4 F F C B DEB 1.850% 7/26/24 105.90 5,000,000.0000 5,048,280.00 5,294,900.00 0.66 246,620.00 3133ELYR9 F F C B DEB 0.250% 5/06/22 100.02 8,850,000.0000 8,838,760.50 8,852,035.50 1.11 13,275.00 3133TCE95 F H L M C MLTCL MTG 4.020% 8/15/32 101.04 5,161.5000 5,166.91 5,215.02 0.00 48.11 31348SWZ3 F H L M C #786064 3.846% 1/01/28 100.33 1,674.4100 1,633.64 1,679.94 0.00 46.30 3135G03U5 F N M A DEB 0.625% 4/22/25 100.81 14,000,000.0000 13,996,711.60 14,113,400.00 1.77 116,688.40 3135G04Z3 F N M A 0.500% 6/17/25 100.04 9,905,000.0000 9,884,496.65 9,908,763.90 1.24 24,267.25 3135G0F73 F N M A 1.500% 11/30/20 100.54 7,500,000.0000 7,370,726.00 7,540,350.00 0.94 169,624.00 3135G0J20 F N M A DEB 1.375% 2/26/21 100.74 10,000,000.0000 10,040,950.00 10,073,500.00 1.26 32,550.00 3135G0S38 F N M A 2.000% 1/05/22 102.74 3,000,000.0000 2,994,570.00 3,082,200.00 0.39 87,630.00 3135G0T45 F N M A 1.875% 4/05/22 102.95 5,000,000.0000 4,972,500.00 5,147,550.00 0.64 175,050.00 3135G0T94 F N M A DEB 2.375% 1/19/23 105.64 5,000,000.0000 4,910,990.00 5,282,150.00 0.66 371,160.00 3135G0U35 F N M A 2.750% 6/22/21 102.49 7,500,000.0000 7,515,225.00 7,686,375.00 0.96 171,150.00 3135G0V34 F N M A 2.500% 2/05/24 107.86 5,000,000.0000 4,980,850.00 5,392,750.00 0.68 411,900.00 3135G0X24 F N M A 1.625% 1/07/25 105.35 10,000,000.0000 10,157,936.40 10,535,300.00 1.32 377,363.60 31371NUC7 F N M A #257179 4.500% 4/01/28 107.34 12,561.3800 13,284.90 13,483.89 0.00 198.99 31376KT22 F N M A #357969 5.000% 9/01/35 114.89 84,756.4700 91,113.19 97,375.01 0.01 6,261.82 3137EAEK1 F H L M C M T N 1.875% 11/17/20 100.64 5,000,000.0000 4,986,225.00 5,032,150.00 0.63 45,925.00 3137EAEL9 F H L M C M T N 2.375% 2/16/21 101.34 7,500,000.0000 7,484,475.00 7,600,500.00 0.95 116,025.00 3137EAEN5 F H L M C 2.750% 6/19/23 107.49 10,000,000.0000 9,956,500.00 10,748,700.00 1.35 792,200.00 3137EAEP0 F H L M C 1.500% 2/12/25 104.78 12,335,000.0000 12,510,182.05 12,924,736.35 1.62 414,554.30 31381PDA3 F N M A #466397 3.400% 11/01/20 99.96 330,694.5100 323,538.10 330,552.31 0.04 7,014.21 3138EG6F6 F N M A #AL0869 4.500% 6/01/29 107.63 8,343.8500 8,824.46 8,980.49 0.00 156.03 31394JY35 F H L M C MLTCL MTG 6.500% 9/25/43 116.44 609,746.7500 690,538.19 709,983.02 0.09 19,444.83 31397QRE0 F N M A GTD REMIC 2.472% 2/25/41 100.83 157,756.3300 157,707.03 159,065.71 0.02 1,358.68 31403DJZ3 F N M A #745580 5.000% 6/01/36 114.84 80,220.2000 86,236.70 92,122.47 0.01 5,885.77 31403GXF4 F N M A #748678 5.000% 10/01/33 112.92 1,698.7000 1,826.11 1,918.12 0.00 92.01 31406PQY8 F N M A #815971 5.000% 3/01/35 114.62 127,040.3200 136,568.36 145,614.89 0.02 9,046.53 31406XWT5 F N M A #823358 3.674% 2/01/35 104.81 94,583.8400 93,844.90 99,137.11 0.01 5,292.21 31407BXH7 F N M A #826080 5.000% 7/01/35 114.91 16,311.9900 17,535.38 18,743.78 0.00 1,208.40 31410F4V4 F N M A #888336 5.000% 7/01/36 114.74 155,553.5400 167,220.06 178,483.69 0.02 11,263.63 31417YAY3 F N M A #MA0022 4.500% 4/01/29 107.60 13,379.3400 14,149.97 14,396.17 0.00 246.20 36225CAZ9 G N M A I I #080023 3.125% 12/20/26 103.73 13,379.7000 13,600.74 13,878.36 0.00 277.62 36225CC20 G N M A I I #080088 3.875% 6/20/27 100.29 11,200.9100 11,445.94 11,233.50 0.00 (212.44) 36225CN28 G N M A I I #080408 3.875% 5/20/30 104.32 42,825.2800 42,390.34 44,674.90 0.01 2,284.56 2 of 5 U.S. Bank Asset Detail - Consolidated As of 06/30/2020 CUSIP Asset Short Name Price Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss 36225CNM4 G N M A I I #080395 3.875% 4/20/30 104.32 5,478.3000 5,428.62 5,714.85 0.00 286.23 36225DCB8 G N M A I I #080965 3.250% 7/20/34 104.89 37,515.2100 37,491.78 39,347.83 0.00 1,856.05 369550BE7 GENERAL DYNAMICS 3.000% 5/11/21 102.31 3,160,000.0000 3,138,038.00 3,232,964.40 0.40 94,926.40 404280BF5 HSBC HOLDINGS PLC 2.650% 1/05/22 103.06 4,500,000.0000 4,429,980.00 4,637,565.00 0.58 207,585.00 43814PAC4 HONDA AUTO 1.790% 9/20/21 100.37 724,262.2600 712,775.91 726,927.55 0.09 14,151.64 43814UAG4 HONDA AUTO 3.010% 5/18/22 101.39 1,281,491.3300 1,281,463.39 1,299,316.87 0.16 17,853.48 43814WAB1 HONDA AUTO 2.750% 9/20/21 100.52 1,743,638.5600 1,743,526.27 1,752,688.04 0.22 9,161.77 43815HAC1 HONDA AUTO 2.950% 8/22/22 101.75 3,184,523.1100 3,184,086.20 3,240,379.65 0.41 56,293.45 43815NAB0 HONDA AUTO 1.900% 4/15/22 100.70 3,068,744.8900 3,068,530.08 3,090,164.73 0.39 21,634.65 438516CB0 HONEYWELL 1.350% 6/01/25 102.42 5,000,000.0000 5,119,000.00 5,120,750.00 0.64 1,750.00 44932HAH6 IBM CREDIT CORP 3.000% 2/06/23 106.39 5,670,000.0000 5,603,264.40 6,032,199.60 0.76 428,935.20 458140BD1 INTEL CORP 2.875% 5/11/24 108.33 5,000,000.0000 5,025,900.00 5,416,550.00 0.68 390,650.00 4581X0CS5 INTER AMER BK M T N 1.875% 3/15/21 101.00 5,000,000.0000 5,059,610.00 5,049,800.00 0.63 (9,810.00) 4581X0CW6 INTER AMER DEV BK 2.125% 1/18/22 102.78 3,000,000.0000 2,996,310.00 3,083,490.00 0.39 87,180.00 4581X0CZ9 INTER AMER DEV BK 1.750% 9/14/22 103.24 6,500,000.0000 6,249,655.00 6,710,535.00 0.84 460,880.00 459052E28 INTL BK DISC NTS 8/31/20 99.98 5,000,000.0000 4,993,483.33 4,998,750.00 0.63 5,266.67 459058FH1 INTL BK 1.375% 5/24/21 100.96 1,000,000.0000 1,010,570.00 1,009,580.00 0.13 (990.00) 459058FY4 INTL BK 2.000% 1/26/22 102.70 10,000,000.0000 10,006,350.00 10,270,300.00 1.29 263,950.00 459058JB0 INTL BK M T N 0.625% 4/22/25 100.81 6,245,000.0000 6,220,831.85 6,295,522.05 0.79 74,690.20 45950KCJ7 INTL FINANCE CORP 1.125% 7/20/21 100.82 2,500,000.0000 2,441,600.00 2,520,525.00 0.32 78,925.00 45950KCM0 INTL BK M T N 2.250% 1/25/21 101.09 2,970,000.0000 2,961,268.20 3,002,224.50 0.38 40,956.30 46625HHU7 JPMORGAN CHASE CO 4.250% 10/15/20 101.13 1,160,000.0000 1,176,924.40 1,173,131.20 0.15 (3,793.20) 46625HNX4 JPMORGAN CHASE CO 2.550% 10/29/20 100.51 1,000,000.0000 1,005,900.00 1,005,100.00 0.13 (800.00) 46625HRL6 JP MORGAN CHASE CO 2.700% 5/18/23 105.40 5,000,000.0000 4,821,910.00 5,270,100.00 0.66 448,190.00 46647PAU0 JPMORGAN CHASE CO 3.797% 7/23/24 108.48 2,500,000.0000 2,632,175.00 2,711,950.00 0.34 79,775.00 477870AB5 JOHN DEERE OWNER 2.280% 5/16/22 100.61 1,810,561.5600 1,810,554.68 1,821,642.20 0.23 11,087.52 47788BAD6 JOHN DEERE OWNER 1.820% 10/15/21 100.19 81,522.7400 81,516.77 81,677.63 0.01 160.86 47788CAC6 JOHN DEERE OWNER 2.660% 4/18/22 100.68 597,304.5300 597,261.59 601,348.28 0.08 4,086.69 47788EAC2 JOHN DEERE OWNER 3.080% 11/15/22 101.60 3,585,766.5200 3,585,494.72 3,643,174.64 0.46 57,679.92 47789JAB2 JOHN DEERE OWNER 2.850% 12/15/21 100.46 1,125,770.3200 1,125,718.99 1,130,892.57 0.14 5,173.58 494368BF9 KIMBERLY CLARK CORP 3.875% 3/01/21 102.38 750,000.0000 768,877.50 767,827.50 0.10 (1,050.00) 525ESC0Y6 LEHMAN BRTH HLD ESC - 2,000,000.0000 1,026,605.56 - - (1,026,605.56) 525ESCIB7 LEHMAN BRTH MTN ES 0.00001% 1/24/13 1.12 600,000.0000 318,603.60 6,720.00 0.00 (311,883.60) 58770FAC6 MERCEDES BENZ AUTO 1.840% 12/15/22 101.53 2,050,000.0000 2,049,729.81 2,081,426.50 0.26 31,696.69 58933YAF2 MERCK CO INC 2.800% 5/18/23 106.55 2,000,000.0000 1,948,640.00 2,131,080.00 0.27 182,440.00 594918BP8 MICROSOFT CORP 1.550% 8/08/21 101.37 3,045,000.0000 3,041,385.15 3,086,686.05 0.39 45,300.90 61747WAL3 MORGAN STANLEY 5.500% 7/28/21 105.30 2,800,000.0000 3,200,848.00 2,948,428.00 0.37 (252,420.00) 64971M5E8 NEW YORK CITY NY 4.075% 11/01/20 101.13 1,400,000.0000 1,400,000.00 1,415,764.00 0.18 15,764.00 65478GAD2 NISSAN AUTO 1.750% 10/15/21 100.25 694,887.2400 684,111.06 696,589.71 0.09 12,478.65 65479GAD1 NISSAN AUTO 3.060% 3/15/23 102.06 3,519,918.8900 3,519,804.85 3,592,394.02 0.45 72,589.17 65479JAD5 NISSAN AUTO 1.930% 7/15/24 102.78 4,185,000.0000 4,184,779.03 4,301,426.70 0.54 116,647.67 68389XBK0 ORACLE CORP 1.900% 9/15/21 101.71 3,000,000.0000 2,892,240.00 3,051,270.00 0.38 159,030.00 3 of 5 U.S. Bank Asset Detail - Consolidated As of 06/30/2020 CUSIP Asset Short Name Price Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss 69353RFB9 PNC BANK NA MTN 2.625% 2/17/22 103.60 1,000,000.0000 974,940.00 1,035,970.00 0.13 61,030.00 69353RFL7 PNC BANK NA MTN 3.500% 6/08/23 108.08 5,000,000.0000 4,993,318.05 5,404,200.00 0.68 410,881.95 78012UVJ1 ROYAL BK OF C D 1.000% 2/19/21 100.49 1,500,000.0000 1,500,000.00 1,507,395.00 0.19 7,395.00 78013XZU5 ROYAL BANK OF MTN 2.550% 7/16/24 106.20 6,500,000.0000 6,581,445.00 6,902,675.00 0.86 321,230.00 78445JAA5 S L M A 2.51906% 4/25/23 97.84 11,633.3200 11,586.12 11,382.39 0.00 (203.73) 808513AT2 CHARLES SCHWAB CORP 2.650% 1/25/23 105.16 6,750,000.0000 6,729,480.00 7,098,570.00 0.89 369,090.00 808513AW5 CHARLES SCHWAB CORP 3.250% 5/21/21 102.31 1,385,000.0000 1,419,472.65 1,416,979.65 0.18 (2,493.00) 83162CLJ0 S B A GTD DEV PART 6.340% 3/01/21 101.04 5,878.0300 5,878.03 5,939.16 0.00 61.13 89114QBX5 TORONTO DOMINION MTN 2.550% 1/25/21 101.27 1,750,000.0000 1,774,762.50 1,772,172.50 0.22 (2,590.00) 89114QC48 TORONTO MTN 3.500% 7/19/23 109.33 5,000,000.0000 5,094,200.00 5,466,450.00 0.68 372,250.00 89114QCA4 TORONTO DOMINION MTN 2.650% 6/12/24 107.01 3,000,000.0000 3,000,570.00 3,210,240.00 0.40 209,670.00 89239AAB9 TOYOTA AUTO 2.830% 10/15/21 100.48 1,195,272.5400 1,195,164.02 1,200,973.99 0.15 5,809.97 90331HNL3 US BANK NA MTN 2.850% 1/23/23 105.59 2,000,000.0000 1,992,640.00 2,111,860.00 0.26 119,220.00 90331HPL1 US BANK NA MTN 2.050% 1/21/25 105.64 7,270,000.0000 7,254,514.90 7,679,737.20 0.96 425,222.30 9128283J7 U S TREASURY NT 2.125% 11/30/24 108.25 16,500,000.0000 16,783,886.72 17,860,590.00 2.24 1,076,703.28 9128284D9 U S TREASURY NT 2.500% 3/31/23 106.36 10,000,000.0000 9,887,265.63 10,636,300.00 1.33 749,034.37 9128284Y3 U S TREASURY NT 2.625% 8/31/20 100.41 7,000,000.0000 7,042,382.81 7,028,350.00 0.88 (14,032.81) 912828J76 U S TREASURY NT 1.750% 3/31/22 102.75 5,000,000.0000 4,976,383.94 5,137,500.00 0.64 161,116.06 912828L24 U S TREASURY NT 1.875% 8/31/22 103.68 6,000,000.0000 5,987,832.60 6,221,040.00 0.78 233,207.40 912828L32 U S TREASURY NT 1.375% 8/31/20 100.20 15,000,000.0000 14,977,929.69 15,029,700.00 1.88 51,770.31 912828L57 U S TREASURY NT 1.750% 9/30/22 103.54 16,000,000.0000 15,829,492.20 16,566,880.00 2.07 737,387.80 912828L99 U S TREASURY NT 1.375% 10/31/20 100.39 7,000,000.0000 6,888,738.85 7,027,510.00 0.88 138,771.15 912828M80 U S TREASURY NT 2.000% 11/30/22 104.40 8,000,000.0000 7,907,500.00 8,352,160.00 1.05 444,660.00 912828N30 U S TREASURY NT 2.125% 12/31/22 104.87 5,000,000.0000 4,926,562.50 5,243,550.00 0.66 316,987.50 912828N89 U S TREASURY NT 1.375% 1/31/21 100.69 6,000,000.0000 5,895,840.41 6,041,280.00 0.76 145,439.59 912828R69 U S TREASURY NT 1.625% 5/31/23 104.21 5,000,000.0000 4,757,226.56 5,210,550.00 0.65 453,323.44 912828T34 U S TREASURY NT 1.125% 9/30/21 101.19 7,000,000.0000 6,757,914.08 7,083,160.00 0.89 325,245.92 912828T67 U S TREASURY NT 1.250% 10/31/21 101.43 6,000,000.0000 5,813,691.98 6,086,040.00 0.76 272,348.02 912828U57 U S TREASURY NT 2.125% 11/30/23 106.56 15,000,000.0000 14,723,632.81 15,984,450.00 2.00 1,260,817.19 912828U65 U S TREASURY NT 1.750% 11/30/21 102.23 7,000,000.0000 6,900,492.20 7,156,170.00 0.90 255,677.80 912828V72 U S TREASURY NT 1.875% 1/31/22 102.68 3,000,000.0000 3,004,814.74 3,080,280.00 0.39 75,465.26 912828V80 U S TREASURY NT 2.250% 1/31/24 107.31 7,500,000.0000 7,491,503.91 8,048,475.00 1.01 556,971.09 912828VV9 U S TREASURY NT 2.125% 8/31/20 100.32 15,000,000.0000 15,049,804.69 15,048,300.00 1.88 (1,504.69) 912828W48 U S TREASURY NT 2.125% 2/29/24 107.02 10,000,000.0000 9,911,718.75 10,701,600.00 1.34 789,881.25 912828WJ5 U S TREASURY NT 2.500% 5/15/24 108.80 7,000,000.0000 7,193,046.88 7,616,070.00 0.95 423,023.12 912828WU0 U S TREASURY I P S 0.125% 7/15/24 104.45 11,232,208.0000 11,087,488.09 11,731,591.97 1.47 644,103.88 912828XW5 U S TREASURY NT 1.750% 6/30/22 103.15 5,000,000.0000 4,973,454.25 5,157,400.00 0.65 183,945.75 912828XX3 U S TREASURY NT 2.000% 6/30/24 107.07 5,000,000.0000 5,028,710.94 5,353,300.00 0.67 324,589.06 912828YH7 U S TREASURY NT 1.500% 9/30/24 105.33 14,000,000.0000 13,859,296.88 14,745,920.00 1.85 886,623.12 912828ZL7 U S TREASURY NT 0.375% 4/30/25 100.45 12,000,000.0000 11,998,515.63 12,054,360.00 1.51 55,844.37 913366EJ5 UNIV OF CALIFORNIA 5.035% 5/15/21 103.33 400,000.0000 400,000.00 413,304.00 0.05 13,304.00 931142EK5 WALMART INC 3.400% 6/26/23 108.94 3,880,000.0000 3,878,991.40 4,226,755.60 0.53 347,764.20 4 of 5 U.S. Bank Asset Detail - Consolidated As of 06/30/2020 CUSIP Asset Short Name Price Shares/Units Cost Basis Market Value Percent of Total Unrealized Gain/Loss 94974BGM6 WELLS FARGO CO MTN 2.600% 7/22/20 100.12 5,000,000.0000 5,001,650.00 5,006,100.00 0.63 4,450.00 95000U2B8 WELLS FARGO MTN 2.625% 7/22/22 104.18 3,000,000.0000 2,954,520.00 3,125,430.00 0.39 170,910.00 Fixed Income Total 646,165,288.0100 645,221,882.01 669,291,549.25 82.35 24,069,667.24 Grand Total 775,795,066.10 774,763,913.32 798,846,007.34 100.00 24,082,094.02 5 of 5 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss ACQUISITIONS 04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 11,137.8900 1.000000 -11,137.89 11,137.89 0.00 04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,736.1800 1.000000 -1,736.18 1,736.18 0.00 04/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 7,016.1900 1.000000 -7,016.19 7,016.19 0.00 04/06/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 46,875.0000 1.000000 -46,875.00 46,875.00 0.00 04/08/2020 912796XG9 PURCHASED PAR VALUE OF U S TREASURY BILL 8/27/20 /WELLS FARGO SECURITIES, LLC/3,500,000 PAR VALUE AT 99.95648571 % 3,500,000.0000 0.999565 -3,498,477.00 3,498,477.00 0.00 04/09/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 4,000,000.0000 1.000000 -4,000,000.00 4,000,000.00 0.00 04/13/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 22,812.5000 1.000000 -22,812.50 22,812.50 0.00 04/14/2020 912796WY1 PURCHASED PAR VALUE OF U S TREASURY BILL 7/30/20 /MORGAN STANLEY & CO. LLC/3,500,000 PAR VALUE AT 99.91677771 % 3,500,000.0000 0.999168 -3,497,087.22 3,497,087.22 0.00 04/14/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,912.7800 1.000000 -2,912.78 2,912.78 0.00 04/14/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 36,250.0000 1.000000 -36,250.00 36,250.00 0.00 04/15/2020 459052E28 PURCHASED PAR VALUE OF INTL BK DISC NTS 8/31/20 /JEFFERIES LLC/5,000,000 PAR VALUE AT 99.8696666 % 5,000,000.0000 0.998697 -4,993,483.33 4,993,483.33 0.00 04/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 382.2100 1.000000 -382.21 382.21 0.00 04/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,519,027.1900 1.000000 -1,519,027.19 1,519,027.19 0.00 04/17/2020 313384ZX0 PURCHASED PAR VALUE OF F H L B DISC NTS 7/27/20 /TD SECURITIES (USA)/2,500,000 PAR VALUE AT 99.9495 % 2,500,000.0000 0.999495 -2,498,737.50 2,498,737.50 0.00 04/20/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 628,239.8500 1.000000 -628,239.85 628,239.85 0.00 04/21/2020 78012UVJ1 PURCHASED PAR VALUE OF ROYAL BK OF C D 1.000% 2/19/21 /RBC CAPITAL MARKETS, LLC/1,500,000 PAR VALUE AT 100 % 1,500,000.0000 1.000000 -1,500,000.00 1,500,000.00 0.00 04/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,022,500.0000 1.000000 -2,022,500.00 2,022,500.00 0.00 04/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 268,300.7600 1.000000 -268,300.76 268,300.76 0.00 04/22/2020 459058JB0 PURCHASED PAR VALUE OF INTL BK M T N 0.625% 4/22/25 /TD SECURITIES (USA)/6,245,000 PAR VALUE AT 99.613 % 6,245,000.0000 0.996130 -6,220,831.85 6,220,831.85 0.00 04/23/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 80,000,000.0000 1.000000 -80,000,000.00 80,000,000.00 0.00 04/23/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 25,000,000.0000 1.000000 -25,000,000.00 25,000,000.00 0.00 04/24/2020 3135G03U5 PURCHASED PAR VALUE OF F N M A DEB 0.625% 4/22/25 /CITIGROUP GLOBAL MARKETS INC./7,580,000 PAR VALUE AT 99.794 % 7,580,000.0000 0.997940 -7,564,385.20 7,564,385.20 0.00 04/24/2020 46625HNX4 PURCHASED PAR VALUE OF JPMORGAN CHASE CO 2.550% 10/29/20 /PERSHING LLC/1,000,000 PAR VALUE AT 100.59 % 1,000,000.0000 1.005900 -1,005,900.00 1,005,900.00 0.00 04/24/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 346,704.1700 1.000000 -346,704.17 346,704.17 0.00 04/24/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,435,614.8000 1.000000 -2,435,614.80 2,435,614.80 0.00 04/27/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 20,006.7600 1.000000 -20,006.76 20,006.76 0.00 04/28/2020 89233GFS0 PURCHASED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20 /DBTC AMERICAS/COMMERCIAL PAPER/11,800,000 PAR VALUE AT 99.81480559 % 11,800,000.0000 0.998148 -11,778,147.06 11,778,147.06 0.00 04/28/2020 89233GFS0 PURCHASED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20 /DBTC AMERICAS/COMMERCIAL PAPER/3,405,000 PAR VALUE AT 99.81480558 % 3,405,000.0000 0.998148 -3,398,694.13 3,398,694.13 0.00 1 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/29/2020 313384Q77 PURCHASED PAR VALUE OF F H L B DISC NTS 11/24/20 /NOMURA SECURITIES INTERNATIONA/4,800,000 PAR VALUE AT 99.93033333 % 4,800,000.0000 0.999303 -4,796,656.00 4,796,656.00 0.00 04/29/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 12,750.0000 1.000000 -12,750.00 12,750.00 0.00 04/30/2020 313312H60 PURCHASED PAR VALUE OF F F C B DISC NTS 9/28/20 /GOLDMAN SACHS & CO. LLC/3,000,000 PAR VALUE AT 99.953861 % 3,000,000.0000 0.999539 -2,998,615.83 2,998,615.83 0.00 04/30/2020 313385AD8 PURCHASED PAR VALUE OF F H L B DISC NTS 1/04/21 /GOLDMAN SACHS & CO. LLC/1,500,000 PAR VALUE AT 99.88933333 % 1,500,000.0000 0.998893 -1,498,340.00 1,498,340.00 0.00 04/30/2020 313384ZZ5 PURCHASED PAR VALUE OF F H L B DISC NTS 7/29/20 /CITIGROUP GLOBAL MARKETS INC./5,000,000 PAR VALUE AT 99.975 % 5,000,000.0000 0.999750 -4,998,750.00 4,998,750.00 0.00 04/30/2020 313384K57 PURCHASED PAR VALUE OF F H L B DISC NTS 10/13/20 /NOMURA SECURITIES INTERNATIONA/6,500,000 PAR VALUE AT 99.94466662 % 6,500,000.0000 0.999447 -6,496,403.33 6,496,403.33 0.00 04/30/2020 3135G03U5 PURCHASED PAR VALUE OF F N M A DEB 0.625% 4/22/25 /STIFEL, NICOLAUS & CO.,INC./6,420,000 PAR VALUE AT 100.192 % 6,420,000.0000 1.001920 -6,432,326.40 6,432,326.40 0.00 04/30/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /NOMURA SECURITIES INTERNATIONA/10,000,000 PAR VALUE AT 99.8763917 % 10,000,000.0000 0.998764 -9,987,639.17 9,987,639.17 0.00 04/30/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /NOMURA SECURITIES INTERNATIONA/10,000,000 PAR VALUE AT 99.88625 % 10,000,000.0000 0.998863 -9,988,625.00 9,988,625.00 0.00 04/30/2020 912796XE4 PURCHASED PAR VALUE OF U S TREASURY BILL 2/25/21 /NOMURA SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.8829444 % 5,000,000.0000 0.998829 -4,994,147.22 4,994,147.22 0.00 04/30/2020 912796XG9 PURCHASED PAR VALUE OF U S TREASURY BILL 8/27/20 /WELLS FARGO SECURITIES, LLC/9,500,000 PAR VALUE AT 99.96512642 % 9,500,000.0000 0.999651 -9,496,687.01 9,496,687.01 0.00 04/30/2020 9127963Y3 PURCHASED PAR VALUE OF U S TREASURY BILL 9/15/20 /GOLDMAN SACHS & CO. LLC/7,000,000 PAR VALUE AT 99.95745 % 7,000,000.0000 0.999575 -6,997,021.50 6,997,021.50 0.00 04/30/2020 912796TN9 PURCHASED PAR VALUE OF U S TREASURY BILL 10/08/20 /NOMURA SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.9496876 % 5,000,000.0000 0.999497 -4,997,484.38 4,997,484.38 0.00 04/30/2020 9127962S7 PURCHASED PAR VALUE OF U S TREASURY BILL 10/22/20 /CITIGROUP GLOBAL MARKETS INC./5,000,000 PAR VALUE AT 99.947257 % 5,000,000.0000 0.999473 -4,997,362.85 4,997,362.85 0.00 04/30/2020 912796TP4 PURCHASED PAR VALUE OF U S TREASURY BILL 11/05/20 /GOLDMAN SACHS & CO. LLC/5,000,000 PAR VALUE AT 99.9475 % 5,000,000.0000 0.999475 -4,997,375.00 4,997,375.00 0.00 04/30/2020 912796TY5 PURCHASED PAR VALUE OF U S TREASURY BILL 12/31/20 /NOMURA SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.9074444 % 5,000,000.0000 0.999074 -4,995,372.22 4,995,372.22 0.00 05/01/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 3,000,000.0000 1.000000 -3,000,000.00 3,000,000.00 0.00 05/01/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 28,525.0000 1.000000 -28,525.00 28,525.00 0.00 05/04/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 7,855.2100 1.000000 -7,855.21 7,855.21 0.00 05/04/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 62,964.5700 1.000000 -62,964.57 62,964.57 0.00 05/06/2020 3133ELYR9 PURCHASED PAR VALUE OF F F C B DEB 0.250% 5/06/22 /J.P. MORGAN SECURITIES LLC/8,850,000 PAR VALUE AT 99.873 % 8,850,000.0000 0.998730 -8,838,760.50 8,838,760.50 0.00 05/08/2020 89114QBX5 PURCHASED PAR VALUE OF TORONTO DOMINION MTN 2.550% 1/25/21 /PERSHING LLC/1,750,000 PAR VALUE AT 101.415 % 1,750,000.0000 1.014150 -1,774,762.50 1,774,762.50 0.00 05/11/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,028,750.0000 1.000000 -2,028,750.00 2,028,750.00 0.00 2 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/11/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 162,025.0000 1.000000 -162,025.00 162,025.00 0.00 05/12/2020 037833AR1 PURCHASED PAR VALUE OF APPLE INC 2.850% 5/06/21 /PERSHING LLC/1,155,000 PAR VALUE AT 102.366 % 1,155,000.0000 1.023660 -1,182,327.30 1,182,327.30 0.00 05/12/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 3,035,000.0000 1.000000 -3,035,000.00 3,035,000.00 0.00 05/12/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 24,659.3800 1.000000 -24,659.38 24,659.38 0.00 05/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,089,993.9900 1.000000 -2,089,993.99 2,089,993.99 0.00 05/18/2020 494368BF9 PURCHASED PAR VALUE OF KIMBERLY CLARK CORP 3.875% 3/01/21 /PERSHING LLC/750,000 PAR VALUE AT 102.517 % 750,000.0000 1.025170 -768,877.50 768,877.50 0.00 05/18/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 130,430.7400 1.000000 -130,430.74 130,430.74 0.00 05/18/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 593,138.1000 1.000000 -593,138.10 593,138.10 0.00 05/20/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 2,022,500.0000 1.000000 -2,022,500.00 2,022,500.00 0.00 05/20/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 5,059,230.9200 1.000000 -5,059,230.92 5,059,230.92 0.00 05/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,000,000.0000 1.000000 -1,000,000.00 1,000,000.00 0.00 05/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 7,822.5000 1.000000 -7,822.50 7,822.50 0.00 05/21/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 240,466.3500 1.000000 -240,466.35 240,466.35 0.00 05/26/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 29,441.6900 1.000000 -29,441.69 29,441.69 0.00 05/26/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 136.8500 1.000000 -136.85 136.85 0.00 05/27/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /GOLDMAN SACHS & CO. LLC/7,500,000 PAR VALUE AT 99.89852507 % 7,500,000.0000 0.998985 -7,492,389.38 7,492,389.38 0.00 05/27/2020 9127962X6 PURCHASED PAR VALUE OF U S TREASURY BILL 6/30/20 /NOMURA SECURITIES INTERNATIONA/5,000,000 PAR VALUE AT 99.9917362 % 5,000,000.0000 0.999917 -4,999,586.81 4,999,586.81 0.00 05/28/2020 00440EAT4 PURCHASED PAR VALUE OF ACE INA HOLDINGS 2.300% 11/03/20 /PERSHING LLC/500,000 PAR VALUE AT 100.628 % 500,000.0000 1.006280 -503,140.00 503,140.00 0.00 05/28/2020 808513AW5 PURCHASED PAR VALUE OF CHARLES SCHWAB CORP 3.250% 5/21/21 /PERSHING LLC/1,385,000 PAR VALUE AT 102.489 % 1,385,000.0000 1.024890 -1,419,472.65 1,419,472.65 0.00 05/28/2020 46625HHU7 PURCHASED PAR VALUE OF JPMORGAN CHASE CO 4.250% 10/15/20 /PERSHING LLC/1,160,000 PAR VALUE AT 101.459 % 1,160,000.0000 1.014590 -1,176,924.40 1,176,924.40 0.00 05/29/2020 912828ZL7 PURCHASED PAR VALUE OF U S TREASURY NT 0.375% 4/30/25 /GOLDMAN SACHS & CO. LLC/7,000,000 PAR VALUE AT 100.10156257 % 7,000,000.0000 1.001016 -7,007,109.38 7,007,109.38 0.00 06/01/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 572,812.5000 1.000000 -572,812.50 572,812.50 0.00 06/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,173.7800 1.000000 -1,173.78 1,173.78 0.00 06/02/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 970.6600 1.000000 -970.66 970.66 0.00 06/05/2020 912828ZL7 PURCHASED PAR VALUE OF U S TREASURY NT 0.375% 4/30/25 /TD SECURITIES (USA)/5,000,000 PAR VALUE AT 99.828125 % 5,000,000.0000 0.998281 -4,991,406.25 4,991,406.25 0.00 06/08/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 256,250.0000 1.000000 -256,250.00 256,250.00 0.00 06/09/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 81,250.0000 1.000000 -81,250.00 81,250.00 0.00 06/11/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 37,500.0000 1.000000 -37,500.00 37,500.00 0.00 06/12/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 4,074,750.0000 1.000000 -4,074,750.00 4,074,750.00 0.00 3 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 1,621,820.5400 1.000000 -1,621,820.54 1,621,820.54 0.00 06/15/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 231.0900 1.000000 -231.09 231.09 0.00 06/18/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 589,364.1100 1.000000 -589,364.11 589,364.11 0.00 06/19/2020 3135G04Z3 PURCHASED PAR VALUE OF F N M A 0.500% 6/17/25 /NOMURA SECURITIES INTERNATIONA/9,905,000 PAR VALUE AT 99.793 % 9,905,000.0000 0.997930 -9,884,496.65 9,884,496.65 0.00 06/19/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 137,500.0000 1.000000 -137,500.00 137,500.00 0.00 06/22/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 5,394,928.7000 1.000000 -5,394,928.70 5,394,928.70 0.00 06/23/2020 459058FH1 PURCHASED PAR VALUE OF INTL BK 1.375% 5/24/21 /WELLS FARGO SECURITIES, LLC/1,000,000 PAR VALUE AT 101.057 % 1,000,000.0000 1.010570 -1,010,570.00 1,010,570.00 0.00 06/24/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 55,842.5000 1.000000 -55,842.50 55,842.50 0.00 06/25/2020 438516CB0 PURCHASED PAR VALUE OF HONEYWELL 1.350% 6/01/25 /GOLDMAN SACHS & CO. LLC/5,000,000 PAR VALUE AT 102.38 % 5,000,000.0000 1.023800 -5,119,000.00 5,119,000.00 0.00 06/25/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 11,888.1800 1.000000 -11,888.18 11,888.18 0.00 06/26/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 3,405,000.0000 1.000000 -3,405,000.00 3,405,000.00 0.00 06/26/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 11,865,960.0000 1.000000 -11,865,960.00 11,865,960.00 0.00 06/29/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 14,628.0000 1.000000 -14,628.00 14,628.00 0.00 06/30/2020 912796UC1 PURCHASED PAR VALUE OF U S TREASURY BILL 1/28/21 /J.P. MORGAN SECURITIES LLC/23,000,000 PAR VALUE AT 99.90725 % 23,000,000.0000 0.999073 -22,978,667.50 22,978,667.50 0.00 06/30/2020 9127963Q0 PURCHASED PAR VALUE OF U S TREASURY BILL 8/25/20 /GOLDMAN SACHS & CO. LLC/10,000,000 PAR VALUE AT 99.9781444 % 10,000,000.0000 0.999781 -9,997,814.44 9,997,814.44 0.00 06/30/2020 31846V567 PURCHASED UNITS OF FIRST AM GOVT OB FD CL Z 13,340,082.5000 1.000000 -13,340,082.50 13,340,082.50 0.00 TOTAL ACQUISITIONS 401,072,159.1400 -401,141,013.60 401,141,013.60 0.00 DISPOSITIONS 04/08/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,498,477.0000 1.000000 3,498,477.00 -3,498,477.00 0.00 04/09/2020 912796TQ2 MATURED PAR VALUE OF U S TREASURY BILL 4/09/20 4,000,000 PAR VALUE AT 100 % -4,000,000.0000 1.000000 3,993,265.98 -3,993,265.98 0.00 04/14/2020 9127962B4 MATURED PAR VALUE OF U S TREASURY BILL 4/14/20 3,500,000 PAR VALUE AT 100 % -3,500,000.0000 1.000000 3,496,221.94 -3,496,221.94 0.00 04/15/2020 31348SWZ3 PAID DOWN PAR VALUE OF F H L M C #786064 3.845% 1/01/28 MARCH FHLMC DUE 4/15/20 -16.5100 0.000000 16.51 -16.11 0.40 04/15/2020 3133TCE95 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 4.025% 8/15/32 -362.4000 0.000000 362.40 -362.78 -0.38 04/15/2020 47788BAD6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.820% 10/15/21 -38,812.8200 217.804016 38,812.82 -38,809.98 2.84 04/15/2020 477870AB5 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.280% 5/16/22 -316,250.7900 26.730647 316,250.79 -316,249.59 1.20 04/15/2020 47788CAC6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.660% 4/18/22 -78,109.6100 108.227247 78,109.61 -78,103.99 5.62 04/15/2020 47789JAB2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.850% 12/15/21 -253,881.5700 33.297368 253,881.57 -253,869.99 11.58 04/15/2020 47788EAC2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 3.080% 11/15/22 -361,168.5200 23.406215 361,168.52 -361,141.14 27.38 04/15/2020 65478GAD2 PAID DOWN PAR VALUE OF NISSAN AUTO 1.750% 10/15/21 -145,625.8100 58.050067 145,625.81 -143,367.47 2,258.34 04/15/2020 89239AAB9 PAID DOWN PAR VALUE OF TOYOTA AUTO 2.830% 10/15/21 -270,675.6600 31.231431 270,675.66 -270,651.08 24.58 4 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/15/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,993,483.3300 1.000000 4,993,483.33 -4,993,483.33 0.00 04/17/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -2,498,737.5000 1.000000 2,498,737.50 -2,498,737.50 0.00 04/20/2020 36225CAZ9 PAID DOWN PAR VALUE OF G N M A I I #080023 3.125% 12/20/26 MARCH GNMA DUE 4/20/20 -156.7500 0.000000 156.75 -159.34 -2.59 04/20/2020 36225CC20 PAID DOWN PAR VALUE OF G N M A I I #080088 3.875% 6/20/27 MARCH GNMA DUE 4/20/20 -122.2500 0.000000 122.25 -124.92 -2.67 04/20/2020 36225CNM4 PAID DOWN PAR VALUE OF G N M A I I #080395 3.875% 4/20/30 MARCH GNMA DUE 4/20/20 -177.3200 0.000000 177.32 -175.71 1.61 04/20/2020 36225CN28 PAID DOWN PAR VALUE OF G N M A I I #080408 3.875% 5/20/30 MARCH GNMA DUE 4/20/20 -331.1300 0.000000 331.13 -327.77 3.36 04/20/2020 36225DCB8 PAID DOWN PAR VALUE OF G N M A I I #080965 3.250% 7/20/34 MARCH GNMA DUE 4/20/20 -638.0000 0.000000 638.00 -637.60 0.40 04/20/2020 43814PAC4 PAID DOWN PAR VALUE OF HONDA AUTO 1.790% 9/20/21 -145,811.9700 0.000000 145,811.97 -143,499.48 2,312.49 04/20/2020 43814WAB1 PAID DOWN PAR VALUE OF HONDA AUTO 2.750% 9/20/21 -348,402.9000 0.000000 348,402.90 -348,380.46 22.44 04/20/2020 43814UAG4 PAID DOWN PAR VALUE OF HONDA AUTO 3.010% 5/18/22 -120,233.1100 0.000000 120,233.11 -120,230.49 2.62 04/21/2020 06051GFN4 MATURED PAR VALUE OF BANK OF AMERICA MTN 2.250% 4/21/20 2,000,000 PAR VALUE AT 100 % -2,000,000.0000 1.000000 2,000,000.00 -2,001,960.00 -1,960.00 04/21/2020 43815HAC1 PAID DOWN PAR VALUE OF HONDA AUTO 2.950% 8/22/22 -258,668.4100 0.000000 258,668.41 -258,632.92 35.49 04/21/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,500,000.0000 1.000000 1,500,000.00 -1,500,000.00 0.00 04/22/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -6,220,831.8500 1.000000 6,220,831.85 -6,220,831.85 0.00 04/24/2020 62479LDQ5 MATURED PAR VALUE OF MUFG BANK LTD NY BRAN C P 4/24/20 1,365,000 PAR VALUE AT 100 % -1,365,000.0000 1.000000 1,353,689.46 -1,353,689.46 0.00 04/24/2020 62479LDQ5 MATURED PAR VALUE OF MUFG BANK LTD NY BRAN C P 4/24/20 10,000,000 PAR VALUE AT 100 % -10,000,000.0000 1.000000 9,917,138.89 -9,917,138.89 0.00 04/27/2020 31394JY35 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 6.500% 9/25/43 -2,778.4100 3,574.944918 2,778.41 -3,146.55 -368.14 04/27/2020 31371NUC7 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 MARCH FNMA DUE 4/25/20 -149.7400 0.000000 149.74 -158.36 -8.62 04/27/2020 31376KT22 PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 MARCH FNMA DUE 4/25/20 -1,189.8400 0.000000 1,189.84 -1,279.08 -89.24 04/27/2020 31381PDA3 PAID DOWN PAR VALUE OF F N M A #466397 3.400% 11/01/20 MARCH FNMA DUE 4/25/20 -721.7200 0.000000 721.72 -706.10 15.62 04/27/2020 31403DJZ3 PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 MARCH FNMA DUE 4/25/20 -1,258.7500 0.000000 1,258.75 -1,353.16 -94.41 04/27/2020 31403GXF4 PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 MARCH FNMA DUE 4/25/20 -9.2500 0.000000 9.25 -9.94 -0.69 04/27/2020 31406PQY8 PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 MARCH FNMA DUE 4/25/20 -569.5900 0.000000 569.59 -612.31 -42.72 04/27/2020 31406XWT5 PAID DOWN PAR VALUE OF F N M A #823358 3.674% 2/01/35 MARCH FNMA DUE 4/25/20 -419.9200 0.000000 419.92 -416.64 3.28 5 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/27/2020 31407BXH7 PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 MARCH FNMA DUE 4/25/20 -473.3700 0.000000 473.37 -508.87 -35.50 04/27/2020 31410F4V4 PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 MARCH FNMA DUE 4/25/20 -1,643.0400 0.000000 1,643.04 -1,766.27 -123.23 04/27/2020 3138EG6F6 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 MARCH FNMA DUE 4/25/20 -164.6400 0.000000 164.64 -174.12 -9.48 04/27/2020 31417YAY3 PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 MARCH FNMA DUE 4/25/20 -298.5500 0.000000 298.55 -315.75 -17.20 04/27/2020 31397QRE0 PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 -2,375.4200 4,181.434319 2,375.42 -2,374.68 0.74 04/27/2020 78445JAA5 PAID DOWN PAR VALUE OF S L M A 3.33073% 4/25/23 -559.6100 17,749.258787 559.61 -557.34 2.27 04/28/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,398,694.1300 1.000000 3,398,694.13 -3,398,694.13 0.00 04/28/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -11,778,147.0600 1.000000 11,778,147.06 -11,778,147.06 0.00 04/29/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,796,656.0000 1.000000 4,796,656.00 -4,796,656.00 0.00 04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -20,988,097.0100 1.000000 20,988,097.01 -20,988,097.01 0.00 04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -56,455,726.5000 1.000000 56,455,726.50 -56,455,726.50 0.00 04/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -6,347,370.1500 1.000000 6,347,370.15 -6,347,370.15 0.00 05/01/2020 313384WG0 MATURED PAR VALUE OF F H L B DISC NTS 5/01/20 3,000,000 PAR VALUE AT 100 % -3,000,000.0000 1.000000 2,988,094.17 -2,988,094.17 0.00 05/06/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -8,838,760.5000 1.000000 8,838,760.50 -8,838,760.50 0.00 05/08/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,787,530.2100 1.000000 1,787,530.21 -1,787,530.21 0.00 05/11/2020 369550BA5 MATURED PAR VALUE OF GENERAL DYNAMICS 2.875% 5/11/20 2,000,000 PAR VALUE AT 100 % -2,000,000.0000 1.000000 2,000,000.00 -2,011,340.00 -11,340.00 05/12/2020 4581X0CX4 MATURED PAR VALUE OF INTER AMER DEV BK 1.625% 5/12/20 3,035,000 PAR VALUE AT 100 % -3,035,000.0000 1.000000 3,035,000.00 -3,027,807.05 7,192.95 05/12/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,182,875.9300 1.000000 1,182,875.93 -1,182,875.93 0.00 05/15/2020 31348SWZ3 PAID DOWN PAR VALUE OF F H L M C #786064 3.845% 1/01/28 APRIL FHLMC DUE 5/15/20 -16.3500 0.000000 16.35 -15.95 0.40 05/15/2020 3133TCE95 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 4.020% 8/15/32 -195.6500 0.000000 195.65 -195.85 -0.20 05/15/2020 43815NAB0 PAID DOWN PAR VALUE OF HONDA AUTO 1.900% 4/15/22 -175,500.1300 7.906203 175,500.13 -175,487.84 12.29 05/15/2020 47788BAD6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.820% 10/15/21 -41,584.7100 33.366583 41,584.71 -41,581.66 3.05 05/15/2020 477870AB5 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.280% 5/16/22 -443,582.4100 3.128031 443,582.41 -443,580.72 1.69 05/15/2020 47788CAC6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.660% 4/18/22 -92,768.6400 14.956991 92,768.64 -92,761.97 6.67 05/15/2020 47789JAB2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.850% 12/15/21 -303,061.5100 4.578409 303,061.51 -303,047.69 13.82 05/15/2020 47788EAC2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 3.080% 11/15/22 -458,507.1400 3.026212 458,507.14 -458,472.39 34.75 05/15/2020 65478GAD2 PAID DOWN PAR VALUE OF NISSAN AUTO 1.750% 10/15/21 -132,115.5900 10.502467 132,115.59 -130,066.77 2,048.82 05/15/2020 89239AAB9 PAID DOWN PAR VALUE OF TOYOTA AUTO 2.830% 10/15/21 -233,800.9200 5.934706 233,800.92 -233,779.69 21.23 05/18/2020 43814PAC4 PAID DOWN PAR VALUE OF HONDA AUTO 1.790% 9/20/21 -128,956.1400 0.000000 128,956.14 -126,910.98 2,045.16 05/18/2020 43814WAB1 PAID DOWN PAR VALUE OF HONDA AUTO 2.750% 9/20/21 -308,828.0800 0.000000 308,828.08 -308,808.19 19.89 6 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/18/2020 43814UAG4 PAID DOWN PAR VALUE OF HONDA AUTO 3.010% 5/18/22 -106,456.9600 0.000000 106,456.96 -106,454.64 2.32 05/18/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -775,093.6500 1.000000 775,093.65 -775,093.65 0.00 05/20/2020 747525AD5 MATURED PAR VALUE OF QUALCOMM INC 2.250% 5/20/20 2,000,000 PAR VALUE AT 100 % -2,000,000.0000 1.000000 2,000,000.00 -2,002,700.00 -2,700.00 05/20/2020 747525AD5 MATURED PAR VALUE OF QUALCOMM INC 2.250% 5/20/20 5,000,000 PAR VALUE AT 100 % -5,000,000.0000 1.000000 5,000,000.00 -4,995,195.40 4,804.60 05/20/2020 36225CAZ9 PAID DOWN PAR VALUE OF G N M A I I #080023 3.125% 12/20/26 APRIL GNMA DUE 5/20/20 -272.1000 0.000000 272.10 -276.60 -4.50 05/20/2020 36225CC20 PAID DOWN PAR VALUE OF G N M A I I #080088 3.875% 6/20/27 APRIL GNMA DUE 5/20/20 -173.5100 0.000000 173.51 -177.31 -3.80 05/20/2020 36225CNM4 PAID DOWN PAR VALUE OF G N M A I I #080395 3.875% 4/20/30 APRIL GNMA DUE 5/20/20 -41.3200 0.000000 41.32 -40.95 0.37 05/20/2020 36225CN28 PAID DOWN PAR VALUE OF G N M A I I #080408 3.875% 5/20/30 APRIL GNMA DUE 5/20/20 -1,316.2300 0.000000 1,316.23 -1,302.86 13.37 05/20/2020 36225DCB8 PAID DOWN PAR VALUE OF G N M A I I #080965 3.250% 7/20/34 APRIL GNMA DUE 5/20/20 -835.7000 0.000000 835.70 -835.18 0.52 05/21/2020 06367BED7 MATURED PAR VALUE OF BANK OF MONTREAL C D 1.890% 5/21/20 1,000,000 PAR VALUE AT 100 % -1,000,000.0000 1.000000 1,000,000.00 -1,000,000.00 0.00 05/21/2020 43815HAC1 PAID DOWN PAR VALUE OF HONDA AUTO 2.950% 8/22/22 -231,469.9000 0.000000 231,469.90 -231,438.14 31.76 05/26/2020 31394JY35 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 6.500% 9/25/43 -12,284.3600 0.000000 12,284.36 -13,912.04 -1,627.68 05/26/2020 31371NUC7 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 APRIL FNMA DUE 5/25/20 -132.0400 0.000000 132.04 -139.65 -7.61 05/26/2020 31376KT22 PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 APRIL FNMA DUE 5/25/20 -940.1600 0.000000 940.16 -1,010.67 -70.51 05/26/2020 31381PDA3 PAID DOWN PAR VALUE OF F N M A #466397 3.400% 11/01/20 APRIL FNMA DUE 5/25/20 -769.2000 0.000000 769.20 -752.55 16.65 05/26/2020 31403DJZ3 PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 APRIL FNMA DUE 5/25/20 -1,005.4200 0.000000 1,005.42 -1,080.83 -75.41 05/26/2020 31403GXF4 PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 APRIL FNMA DUE 5/25/20 -9.3100 0.000000 9.31 -10.01 -0.70 05/26/2020 31406PQY8 PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 APRIL FNMA DUE 5/25/20 -587.4000 0.000000 587.40 -631.46 -44.06 05/26/2020 31406XWT5 PAID DOWN PAR VALUE OF F N M A #823358 3.674% 2/01/35 APRIL FNMA DUE 5/25/20 -484.8800 0.000000 484.88 -481.09 3.79 05/26/2020 31407BXH7 PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 APRIL FNMA DUE 5/25/20 -263.6900 0.000000 263.69 -283.47 -19.78 05/26/2020 31410F4V4 PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 APRIL FNMA DUE 5/25/20 -2,885.7600 0.000000 2,885.76 -3,102.19 -216.43 05/26/2020 3138EG6F6 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 APRIL FNMA DUE 5/25/20 -186.5400 0.000000 186.54 -197.28 -10.74 7 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/26/2020 31417YAY3 PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 APRIL FNMA DUE 5/25/20 -417.1000 0.000000 417.10 -441.12 -24.02 05/26/2020 31397QRE0 PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 -2,528.0500 0.000000 2,528.05 -2,527.26 0.79 05/27/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -12,491,976.1900 1.000000 12,491,976.19 -12,491,976.19 0.00 05/28/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -3,107,099.5100 1.000000 3,107,099.51 -3,107,099.51 0.00 05/29/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -7,009,177.9900 1.000000 7,009,177.99 -7,009,177.99 0.00 06/12/2020 313383HU8 MATURED PAR VALUE OF F H L B DEB 1.750% 6/12/20 4,000,000 PAR VALUE AT 100 % -4,000,000.0000 1.000000 4,000,000.00 -4,007,160.00 -7,160.00 06/22/2020 3135G0D75 MATURED PAR VALUE OF F N M A DEB 1.500% 6/22/20 5,000,000 PAR VALUE AT 100 % -5,000,000.0000 1.000000 5,000,000.00 -4,955,650.00 44,350.00 06/26/2020 89233GFS0 MATURED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20 11,800,000 PAR VALUE AT 100 % -11,800,000.0000 1.000000 11,778,147.06 -11,778,147.06 0.00 06/26/2020 89233GFS0 MATURED PAR VALUE OF TOYOTA MOTOR CREDIT CO C P 6/26/20 3,405,000 PAR VALUE AT 100 % -3,405,000.0000 1.000000 3,398,694.13 -3,398,694.13 0.00 06/30/2020 9127962X6 MATURED PAR VALUE OF U S TREASURY BILL 6/30/20 5,000,000 PAR VALUE AT 100 % -5,000,000.0000 1.000000 4,999,586.81 -4,999,586.81 0.00 06/30/2020 912828XH8 MATURED PAR VALUE OF U S TREASURY NT 1.625% 6/30/20 5,000,000 PAR VALUE AT 100 % -5,000,000.0000 1.000000 5,000,000.00 -5,001,367.19 -1,367.19 06/30/2020 912828VJ6 MATURED PAR VALUE OF U S TREASURY NT 1.875% 6/30/20 15,000,000 PAR VALUE AT 100 % -15,000,000.0000 1.000000 15,000,000.00 -15,022,265.63 -22,265.63 06/30/2020 912828XY1 MATURED PAR VALUE OF U S TREASURY NT 2.500% 6/30/20 11,000,000 PAR VALUE AT 100 % -11,000,000.0000 1.000000 11,000,000.00 -11,046,640.63 -46,640.63 06/15/2020 31348SWZ3 PAID DOWN PAR VALUE OF F H L M C #786064 3.845% 1/01/28 MAY FHLMC DUE 6/15/20 -21.5000 0.000000 21.50 -20.98 0.52 06/15/2020 3133TCE95 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 4.020% 8/15/32 -213.1000 0.000000 213.10 -213.32 -0.22 06/25/2020 31394JY35 PAID DOWN PAR VALUE OF F H L M C MLTCL MTG 6.500% 9/25/43 -8,539.1300 0.000000 8,539.13 -9,670.56 -1,131.43 06/25/2020 31371NUC7 PAID DOWN PAR VALUE OF F N M A #257179 4.500% 4/01/28 MAY FNMA DUE 6/25/20 -133.6700 0.000000 133.67 -141.37 -7.70 06/25/2020 31376KT22 PAID DOWN PAR VALUE OF F N M A #357969 5.000% 9/01/35 MAY FNMA DUE 6/25/20 -921.1700 0.000000 921.17 -990.26 -69.09 06/25/2020 31381PDA3 PAID DOWN PAR VALUE OF F N M A #466397 3.400% 11/01/20 MAY FNMA DUE 6/25/20 -727.9100 0.000000 727.91 -712.16 15.75 06/25/2020 31403DJZ3 PAID DOWN PAR VALUE OF F N M A #745580 5.000% 6/01/36 MAY FNMA DUE 6/25/20 -1,281.9500 0.000000 1,281.95 -1,378.10 -96.15 06/25/2020 31403GXF4 PAID DOWN PAR VALUE OF F N M A #748678 5.000% 10/01/33 MAY FNMA DUE 6/25/20 -9.3600 0.000000 9.36 -10.06 -0.70 06/25/2020 31406PQY8 PAID DOWN PAR VALUE OF F N M A #815971 5.000% 3/01/35 MAY FNMA DUE 6/25/20 -3,030.4600 0.000000 3,030.46 -3,257.74 -227.28 06/25/2020 31406XWT5 PAID DOWN PAR VALUE OF F N M A #823358 3.674% 2/01/35 MAY FNMA DUE 6/25/20 -516.6800 0.000000 516.68 -512.64 4.04 8 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/25/2020 31407BXH7 PAID DOWN PAR VALUE OF F N M A #826080 5.000% 7/01/35 MAY FNMA DUE 6/25/20 -151.1500 0.000000 151.15 -162.49 -11.34 06/25/2020 31410F4V4 PAID DOWN PAR VALUE OF F N M A #888336 5.000% 7/01/36 MAY FNMA DUE 6/25/20 -4,219.1400 0.000000 4,219.14 -4,535.58 -316.44 06/25/2020 3138EG6F6 PAID DOWN PAR VALUE OF F N M A #AL0869 4.500% 6/01/29 MAY FNMA DUE 6/25/20 -269.5400 0.000000 269.54 -285.07 -15.53 06/25/2020 31417YAY3 PAID DOWN PAR VALUE OF F N M A #MA0022 4.500% 4/01/29 MAY FNMA DUE 6/25/20 -473.0800 0.000000 473.08 -500.33 -27.25 06/25/2020 31397QRE0 PAID DOWN PAR VALUE OF F N M A GTD REMIC 2.472% 2/25/41 -4,230.4100 12.723436 4,230.41 -4,229.09 1.32 06/22/2020 36225CAZ9 PAID DOWN PAR VALUE OF G N M A I I #080023 3.125% 12/20/26 MAY GNMA DUE 6/20/20 -156.4500 0.000000 156.45 -159.03 -2.58 06/22/2020 36225CC20 PAID DOWN PAR VALUE OF G N M A I I #080088 3.875% 6/20/27 MAY GNMA DUE 6/20/20 -127.5800 0.000000 127.58 -130.37 -2.79 06/22/2020 36225CNM4 PAID DOWN PAR VALUE OF G N M A I I #080395 3.875% 4/20/30 MAY GNMA DUE 6/20/20 -42.1000 0.000000 42.10 -41.72 0.38 06/22/2020 36225CN28 PAID DOWN PAR VALUE OF G N M A I I #080408 3.875% 5/20/30 MAY GNMA DUE 6/20/20 -312.5300 0.000000 312.53 -309.36 3.17 06/22/2020 36225DCB8 PAID DOWN PAR VALUE OF G N M A I I #080965 3.250% 7/20/34 MAY GNMA DUE 6/20/20 -1,321.9000 0.000000 1,321.90 -1,321.07 0.83 06/18/2020 43814PAC4 PAID DOWN PAR VALUE OF HONDA AUTO 1.790% 9/20/21 -135,338.2300 0.000000 135,338.23 -133,191.85 2,146.38 06/15/2020 43815NAB0 PAID DOWN PAR VALUE OF HONDA AUTO 1.900% 4/15/22 -285,754.9800 0.000000 285,754.98 -285,734.98 20.00 06/18/2020 43814WAB1 PAID DOWN PAR VALUE OF HONDA AUTO 2.750% 9/20/21 -331,711.2600 0.000000 331,711.26 -331,689.90 21.36 06/22/2020 43815HAC1 PAID DOWN PAR VALUE OF HONDA AUTO 2.950% 8/22/22 -243,581.5700 0.000000 243,581.57 -243,548.15 33.42 06/18/2020 43814UAG4 PAID DOWN PAR VALUE OF HONDA AUTO 3.010% 5/18/22 -112,779.0700 0.000000 112,779.07 -112,776.61 2.46 06/15/2020 47788BAD6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 1.820% 10/15/21 -21,956.3600 0.000000 21,956.36 -21,954.75 1.61 06/15/2020 477870AB5 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.280% 5/16/22 -212,536.3000 0.000000 212,536.30 -212,535.49 0.81 06/15/2020 47788CAC6 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.660% 4/18/22 -63,571.4900 0.000000 63,571.49 -63,566.92 4.57 06/15/2020 47789JAB2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 2.850% 12/15/21 -197,146.3500 0.000000 197,146.35 -197,137.36 8.99 06/15/2020 47788EAC2 PAID DOWN PAR VALUE OF JOHN DEERE OWNER 3.080% 11/15/22 -224,557.8200 0.000000 224,557.82 -224,540.80 17.02 06/15/2020 65478GAD2 PAID DOWN PAR VALUE OF NISSAN AUTO 1.750% 10/15/21 -130,340.0400 0.000000 130,340.04 -128,318.75 2,021.29 06/15/2020 65479GAD1 PAID DOWN PAR VALUE OF NISSAN AUTO 3.060% 3/15/23 -40,081.1100 0.000000 40,081.11 -40,079.81 1.30 06/15/2020 89239AAB9 PAID DOWN PAR VALUE OF TOYOTA AUTO 2.830% 10/15/21 -238,906.1700 0.000000 238,906.17 -238,884.48 21.69 06/05/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -4,993,240.4900 1.000000 4,993,240.49 -4,993,240.49 0.00 06/19/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -9,884,496.6500 1.000000 9,884,496.65 -9,884,496.65 0.00 06/23/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -1,011,678.4400 1.000000 1,011,678.44 -1,011,678.44 0.00 06/25/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -5,106,375.2200 1.000000 5,106,375.22 -5,106,375.22 0.00 06/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -15,000,000.0000 1.000000 15,000,000.00 -15,000,000.00 0.00 9 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/30/2020 31846V567 SOLD UNITS OF FIRST AM GOVT OB FD CL Z -9,850,939.4400 1.000000 9,850,939.44 -9,850,939.44 0.00 TOTAL DISPOSITIONS -307,919,458.5900 307,774,297.03 -307,802,855.23 -28,558.20 OTHER TRANSACTIONS 04/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 3/31/2020 INTEREST FROM 3/1/20 TO 3/31/20 0.0000 0.000000 11,137.89 0.00 0.00 04/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 3/31/2020 INTEREST FROM 3/1/20 TO 3/31/20 0.0000 0.000000 7,016.19 0.00 0.00 04/02/2020 525ESC0Y6 Unknown LEHMAN BRTH HLD ESC PARTIAL LIQUIDATING DISTRIBUTION PAID @ 0.667213 0.0000 0.000000 1,334.43 -1,334.43 0.00 04/02/2020 525ESCIB7 Unknown LEHMAN BRTH MTN ES 0.00001% 1/24/13 PARTIAL LIQUIDATING DISTRIBUTION PAID @ 0.0669583 0.0000 0.000000 401.75 -401.75 0.00 04/06/2020 3135G0T45 INTEREST EARNED ON F N M A 1.875% 4/05/22 $1 PV ON 5000000.0000 SHARES DUE 4/5/2020 0.0000 0.000000 46,875.00 0.00 0.00 04/09/2020 912796TQ2 INTEREST EARNED ON U S TREASURY BILL 4/09/20 $1 PV ON 4000000.0000 SHARES DUE 4/9/2020 4,000,000 PAR VALUE AT 100 % 0.0000 0.000000 6,734.02 0.00 0.00 04/13/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 04/13/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 15,808.00 0.00 04/13/2020 24422EUM9 INTEREST EARNED ON JOHN DEERE MTN 3.650% 10/12/23 $1 PV ON 1250000.0000 SHARES DUE 4/12/2020 0.0000 0.000000 22,812.50 0.00 0.00 04/13/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.0000 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 15,808.0000 0.000000 0.00 0.00 0.00 04/13/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15808.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 04/14/2020 02665WCQ2 INTEREST EARNED ON AMERICAN HONDA MTN 3.625% 10/10/23 $1 PV ON 2000000.0000 SHARES DUE 4/14/2020 0.0000 0.000000 36,250.00 0.00 0.00 04/14/2020 9127962B4 INTEREST EARNED ON U S TREASURY BILL 4/14/20 $1 PV ON 3500000.0000 SHARES DUE 4/14/2020 3,500,000 PAR VALUE AT 100 % 0.0000 0.000000 3,778.06 0.00 0.00 04/15/2020 31348SWZ3 INTEREST EARNED ON F H L M C #786064 3.845% 1/01/28 $1 PV ON 5.5400 SHARES DUE 4/15/2020 FEBRUARY FHLMC DUE 4/15/20 0.0000 0.000000 5.54 0.00 0.00 04/15/2020 3133TCE95 INTEREST EARNED ON F H L M C MLTCL MTG 4.025% 8/15/32 $1 PV ON 19.8100 SHARES DUE 4/15/2020 $0.00335/PV ON 5,932.65 PV DUE 4/15/20 0.0000 0.000000 19.81 0.00 0.00 04/15/2020 43815NAB0 INTEREST EARNED ON HONDA AUTO 1.900% 4/15/22 $1 PV ON 5589.1700 SHARES DUE 4/15/2020 $0.00158/PV ON 3,530,000.00 PV DUE 4/15/20 0.0000 0.000000 5,589.17 0.00 0.00 04/15/2020 47788BAD6 INTEREST EARNED ON JOHN DEERE OWNER 1.820% 10/15/21 $1 PV ON 278.8800 SHARES DUE 4/15/2020 $0.00152/PV ON 183,876.63 PV DUE 4/15/20 0.0000 0.000000 278.88 0.00 0.00 04/15/2020 477870AB5 INTEREST EARNED ON JOHN DEERE OWNER 2.280% 5/16/22 $1 PV ON 5287.5700 SHARES DUE 4/15/2020 $0.00190/PV ON 2,782,931.06 PV DUE 4/15/20 0.0000 0.000000 5,287.57 0.00 0.00 04/15/2020 47788CAC6 INTEREST EARNED ON JOHN DEERE OWNER 2.660% 4/18/22 $1 PV ON 1843.7200 SHARES DUE 4/15/2020 $0.00222/PV ON 831,754.27 PV DUE 4/15/20 0.0000 0.000000 1,843.72 0.00 0.00 10 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/15/2020 47789JAB2 INTEREST EARNED ON JOHN DEERE OWNER 2.850% 12/15/21 $1 PV ON 4464.6700 SHARES DUE 4/15/2020 $0.00237/PV ON 1,879,859.75 PV DUE 4/15/20 0.0000 0.000000 4,464.67 0.00 0.00 04/15/2020 47788EAC2 INTEREST EARNED ON JOHN DEERE OWNER 3.080% 11/15/22 $1 PV ON 11883.6700 SHARES DUE 4/15/2020 $0.00257/PV ON 4,630,000.00 PV DUE 4/15/20 0.0000 0.000000 11,883.67 0.00 0.00 04/15/2020 58770FAC6 INTEREST EARNED ON MERCEDES BENZ AUTO 1.840% 12/15/22 $1 PV ON 3143.3300 SHARES DUE 4/15/2020 $0.00153/PV ON 2,050,000.00 PV DUE 4/15/20 0.0000 0.000000 3,143.33 0.00 0.00 04/15/2020 65478GAD2 INTEREST EARNED ON NISSAN AUTO 1.750% 10/15/21 $1 PV ON 1608.4900 SHARES DUE 4/15/2020 $0.00146/PV ON 1,102,968.68 PV DUE 4/15/20 0.0000 0.000000 1,608.49 0.00 0.00 04/15/2020 65479JAD5 INTEREST EARNED ON NISSAN AUTO 1.930% 7/15/24 $1 PV ON 6730.8700 SHARES DUE 4/15/2020 $0.00161/PV ON 4,185,000.00 PV DUE 4/15/20 0.0000 0.000000 6,730.87 0.00 0.00 04/15/2020 65479GAD1 INTEREST EARNED ON NISSAN AUTO 3.060% 3/15/23 $1 PV ON 9078.0000 SHARES DUE 4/15/2020 $0.00255/PV ON 3,560,000.00 PV DUE 4/15/20 0.0000 0.000000 9,078.00 0.00 0.00 04/15/2020 89239AAB9 INTEREST EARNED ON TOYOTA AUTO 2.830% 10/15/21 $1 PV ON 4571.9900 SHARES DUE 4/15/2020 $0.00236/PV ON 1,938,655.29 PV DUE 4/15/20 0.0000 0.000000 4,571.99 0.00 0.00 04/20/2020 36225CAZ9 INTEREST EARNED ON G N M A I I #080023 3.125% 12/20/26 $1 PV ON 36.3700 SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20 0.0000 0.000000 36.37 0.00 0.00 04/20/2020 36225CC20 INTEREST EARNED ON G N M A I I #080088 3.875% 6/20/27 $1 PV ON 37.5400 SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20 0.0000 0.000000 37.54 0.00 0.00 04/20/2020 36225CNM4 INTEREST EARNED ON G N M A I I #080395 3.875% 4/20/30 $1 PV ON 18.5300 SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20 0.0000 0.000000 18.53 0.00 0.00 04/20/2020 36225CN28 INTEREST EARNED ON G N M A I I #080408 3.875% 5/20/30 $1 PV ON 144.6200 SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20 0.0000 0.000000 144.62 0.00 0.00 04/20/2020 36225DCB8 INTEREST EARNED ON G N M A I I #080965 3.250% 7/20/34 $1 PV ON 109.1800 SHARES DUE 4/20/2020 MARCH GNMA DUE 4/20/20 0.0000 0.000000 109.18 0.00 0.00 04/20/2020 43814PAC4 INTEREST EARNED ON HONDA AUTO 1.790% 9/20/21 $1 PV ON 1692.1000 SHARES DUE 4/18/2020 $0.00149/PV ON 1,134,368.60 PV DUE 4/18/20 0.0000 0.000000 1,692.10 0.00 0.00 04/20/2020 43814WAB1 INTEREST EARNED ON HONDA AUTO 2.750% 9/20/21 $1 PV ON 6262.1700 SHARES DUE 4/18/2020 $0.00229/PV ON 2,732,580.80 PV DUE 4/18/20 0.0000 0.000000 6,262.17 0.00 0.00 04/20/2020 43814UAG4 INTEREST EARNED ON HONDA AUTO 3.010% 5/18/22 $1 PV ON 4065.9100 SHARES DUE 4/18/2020 $0.00251/PV ON 1,620,960.47 PV DUE 4/18/20 0.0000 0.000000 4,065.91 0.00 0.00 04/21/2020 06051GFN4 INTEREST EARNED ON BANK OF AMERICA MTN 2.250% 4/21/20 $1 PV ON 2000000.0000 SHARES DUE 4/21/2020 0.0000 0.000000 22,500.00 0.00 0.00 04/21/2020 43815HAC1 INTEREST EARNED ON HONDA AUTO 2.950% 8/22/22 $1 PV ON 9632.3500 SHARES DUE 4/21/2020 $0.00246/PV ON 3,918,242.99 PV DUE 4/21/20 0.0000 0.000000 9,632.35 0.00 0.00 04/23/2020 CASH RECEIPT INCOMING WIRES RECEIVED FROM BANC OF CALIF 4/23/2020 0.0000 0.000000 80,000,000.00 0.00 0.00 04/23/2020 CASH RECEIPT INCOMING WIRES RECEIVED FROM BANC OF CALIF 4/23/2020 0.0000 0.000000 25,000,000.00 0.00 0.00 04/24/2020 62479LDQ5 INTEREST EARNED ON MUFG BANK LTD NY BRAN C P 4/24/20 $1 PV ON 10000000.0000 SHARES DUE 4/24/2020 10,000,000 PAR VALUE AT 100 % 0.0000 0.000000 82,861.11 0.00 0.00 04/24/2020 62479LDQ5 INTEREST EARNED ON MUFG BANK LTD NY BRAN C P 4/24/20 $1 PV ON 1365000.0000 SHARES DUE 4/24/2020 1,365,000 PAR VALUE AT 100 % 0.0000 0.000000 11,310.54 0.00 0.00 11 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/24/2020 46625HNX4 PAID ACCRUED INTEREST ON PURCHASE OF JPMORGAN CHASE CO 2.550% 10/29/20 0.0000 0.000000 -12,395.83 0.00 0.00 04/27/2020 03215PFN4 INTEREST EARNED ON AMRESCO 2.07531% 6/25/29 $1 PV ON 205.8400 SHARES DUE 4/25/2020 $0.00173/PV ON 119,021.64 PV DUE 4/25/20 0.0000 0.000000 205.84 0.00 0.00 04/27/2020 31394JY35 INTEREST EARNED ON F H L M C MLTCL MTG 6.500% 9/25/43 $1 PV ON 3430.6400 SHARES DUE 4/25/2020 $0.00542/PV ON 633,348.65 PV DUE 4/25/20 0.0000 0.000000 3,430.64 0.00 0.00 04/27/2020 31371NUC7 INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 48.6600 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 48.66 0.00 0.00 04/27/2020 31376KT22 INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 365.8700 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 365.87 0.00 0.00 04/27/2020 31381PDA3 INTEREST EARNED ON F N M A #466397 3.400% 11/01/20 $1 PV ON 974.7000 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 974.70 0.00 0.00 04/27/2020 31403DJZ3 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 349.0300 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 349.03 0.00 0.00 04/27/2020 31403GXF4 INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 7.1900 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 7.19 0.00 0.00 04/27/2020 31406PQY8 INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 546.7800 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 546.78 0.00 0.00 04/27/2020 31406XWT5 INTEREST EARNED ON F N M A #823358 3.674% 2/01/35 $1 PV ON 293.9400 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 293.94 0.00 0.00 04/27/2020 31407BXH7 INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 71.6700 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 71.67 0.00 0.00 04/27/2020 31410F4V4 INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 684.5900 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 684.59 0.00 0.00 04/27/2020 3138EG6F6 INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 33.6200 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 33.62 0.00 0.00 04/27/2020 31417YAY3 INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 54.6300 SHARES DUE 4/25/2020 MARCH FNMA DUE 4/25/20 0.0000 0.000000 54.63 0.00 0.00 04/27/2020 31397QRE0 INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 226.2200 SHARES DUE 4/25/2020 $0.00136/PV ON 166,890.21 PV DUE 4/25/20 0.0000 0.000000 226.22 0.00 0.00 04/27/2020 78445JAA5 INTEREST EARNED ON S L M A 3.33073% 4/25/23 $1 PV ON 101.5300 SHARES DUE 4/25/2020 $0.00833/PV ON 12,192.93 PV DUE 4/25/20 0.0000 0.000000 101.53 0.00 0.00 04/28/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 04/28/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 15,496.00 0.00 04/28/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.0000 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 15,496.0000 0.000000 0.00 0.00 0.00 04/28/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY 15496.00 UNITS INCREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 12 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 04/29/2020 46625HNX4 INTEREST EARNED ON JPMORGAN CHASE CO 2.550% 10/29/20 $1 PV ON 1000000.0000 SHARES DUE 4/29/2020 0.0000 0.000000 12,750.00 0.00 0.00 04/30/2020 912828T67 INTEREST EARNED ON U S TREASURY NT 1.250% 10/31/21 $1 PV ON 6000000.0000 SHARES DUE 4/30/2020 0.0000 0.000000 37,500.00 0.00 0.00 04/30/2020 912828L99 INTEREST EARNED ON U S TREASURY NT 1.375% 10/31/20 $1 PV ON 7000000.0000 SHARES DUE 4/30/2020 0.0000 0.000000 48,125.00 0.00 0.00 04/30/2020 3135G03U5 PAID ACCRUED INTEREST ON PURCHASE OF F N M A DEB 0.625% 4/22/25 0.0000 0.000000 -668.75 0.00 0.00 05/01/2020 313384WG0 INTEREST EARNED ON F H L B DISC NTS 5/01/20 $1 PV ON 3000000.0000 SHARES DUE 5/1/2020 3,000,000 PAR VALUE AT 100 % 0.0000 0.000000 11,905.83 0.00 0.00 05/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 4/30/2020 INTEREST FROM 4/1/20 TO 4/30/20 0.0000 0.000000 7,855.21 0.00 0.00 05/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 4/30/2020 INTEREST FROM 4/1/20 TO 4/30/20 0.0000 0.000000 3,035.19 0.00 0.00 05/01/2020 64971M5E8 INTEREST EARNED ON NEW YORK CITY NY 4.075% 11/01/20 $1 PV ON 1400000.0000 SHARES DUE 5/1/2020 0.0000 0.000000 28,525.00 0.00 0.00 05/04/2020 00440EAU1 INTEREST EARNED ON ACE INA HOLDINGS 2.875% 11/03/22 $1 PV ON 4169000.0000 SHARES DUE 5/3/2020 0.0000 0.000000 59,929.38 0.00 0.00 05/08/2020 89114QBX5 PAID ACCRUED INTEREST ON PURCHASE OF TORONTO DOMINION MTN 2.550% 1/25/21 0.0000 0.000000 -12,767.71 0.00 0.00 05/11/2020 037833CU2 INTEREST EARNED ON APPLE INC 2.850% 5/11/24 $1 PV ON 3000000.0000 SHARES DUE 5/11/2020 0.0000 0.000000 42,750.00 0.00 0.00 05/11/2020 369550BA5 INTEREST EARNED ON GENERAL DYNAMICS 2.875% 5/11/20 $1 PV ON 2000000.0000 SHARES DUE 5/11/2020 0.0000 0.000000 28,750.00 0.00 0.00 05/11/2020 369550BE7 INTEREST EARNED ON GENERAL DYNAMICS 3.000% 5/11/21 $1 PV ON 3160000.0000 SHARES DUE 5/11/2020 0.0000 0.000000 47,400.00 0.00 0.00 05/11/2020 458140BD1 INTEREST EARNED ON INTEL CORP 2.875% 5/11/24 $1 PV ON 5000000.0000 SHARES DUE 5/11/2020 0.0000 0.000000 71,875.00 0.00 0.00 05/12/2020 4581X0CX4 INTEREST EARNED ON INTER AMER DEV BK 1.625% 5/12/20 $1 PV ON 3035000.0000 SHARES DUE 5/12/2020 0.0000 0.000000 24,659.38 0.00 0.00 05/12/2020 037833AR1 PAID ACCRUED INTEREST ON PURCHASE OF APPLE INC 2.850% 5/06/21 0.0000 0.000000 -548.63 0.00 0.00 05/13/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -10088.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 05/13/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -10088.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 -10,088.00 0.00 05/13/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -10088.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI -10,088.0000 0.000000 0.00 0.00 0.00 05/13/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -10088.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 05/15/2020 084664BT7 INTEREST EARNED ON BERKSHIRE HATHAWAY 3.000% 5/15/22 $1 PV ON 4000000.0000 SHARES DUE 5/15/2020 0.0000 0.000000 60,000.00 0.00 0.00 13 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/15/2020 31348SWZ3 INTEREST EARNED ON F H L M C #786064 3.845% 1/01/28 $1 PV ON 5.4900 SHARES DUE 5/15/2020 MARCH FHLMC DUE 5/15/20 0.0000 0.000000 5.49 0.00 0.00 05/15/2020 3133TCE95 INTEREST EARNED ON F H L M C MLTCL MTG 4.020% 8/15/32 $1 PV ON 18.6600 SHARES DUE 5/15/2020 $0.00335/PV ON 5,570.25 PV DUE 5/15/20 0.0000 0.000000 18.66 0.00 0.00 05/15/2020 43815NAB0 INTEREST EARNED ON HONDA AUTO 1.900% 4/15/22 $1 PV ON 5589.1700 SHARES DUE 5/15/2020 $0.00158/PV ON 3,530,000.00 PV DUE 5/15/20 0.0000 0.000000 5,589.17 0.00 0.00 05/15/2020 47788BAD6 INTEREST EARNED ON JOHN DEERE OWNER 1.820% 10/15/21 $1 PV ON 220.0100 SHARES DUE 5/15/2020 $0.00152/PV ON 145,063.81 PV DUE 5/15/20 0.0000 0.000000 220.01 0.00 0.00 05/15/2020 477870AB5 INTEREST EARNED ON JOHN DEERE OWNER 2.280% 5/16/22 $1 PV ON 4686.6900 SHARES DUE 5/15/2020 $0.00190/PV ON 2,466,680.27 PV DUE 5/15/20 0.0000 0.000000 4,686.69 0.00 0.00 05/15/2020 47788CAC6 INTEREST EARNED ON JOHN DEERE OWNER 2.660% 4/18/22 $1 PV ON 1670.5800 SHARES DUE 5/15/2020 $0.00222/PV ON 753,644.66 PV DUE 5/15/20 0.0000 0.000000 1,670.58 0.00 0.00 05/15/2020 47789JAB2 INTEREST EARNED ON JOHN DEERE OWNER 2.850% 12/15/21 $1 PV ON 3861.7000 SHARES DUE 5/15/2020 $0.00238/PV ON 1,625,978.18 PV DUE 5/15/20 0.0000 0.000000 3,861.70 0.00 0.00 05/15/2020 47788EAC2 INTEREST EARNED ON JOHN DEERE OWNER 3.080% 11/15/22 $1 PV ON 10956.6700 SHARES DUE 5/15/2020 $0.00257/PV ON 4,268,831.48 PV DUE 5/15/20 0.0000 0.000000 10,956.67 0.00 0.00 05/15/2020 58770FAC6 INTEREST EARNED ON MERCEDES BENZ AUTO 1.840% 12/15/22 $1 PV ON 3143.3300 SHARES DUE 5/15/2020 $0.00153/PV ON 2,050,000.00 PV DUE 5/15/20 0.0000 0.000000 3,143.33 0.00 0.00 05/15/2020 65478GAD2 INTEREST EARNED ON NISSAN AUTO 1.750% 10/15/21 $1 PV ON 1396.1200 SHARES DUE 5/15/2020 $0.00146/PV ON 957,342.87 PV DUE 5/15/20 0.0000 0.000000 1,396.12 0.00 0.00 05/15/2020 65479JAD5 INTEREST EARNED ON NISSAN AUTO 1.930% 7/15/24 $1 PV ON 6730.8700 SHARES DUE 5/15/2020 $0.00161/PV ON 4,185,000.00 PV DUE 5/15/20 0.0000 0.000000 6,730.87 0.00 0.00 05/15/2020 65479GAD1 INTEREST EARNED ON NISSAN AUTO 3.060% 3/15/23 $1 PV ON 9078.0000 SHARES DUE 5/15/2020 $0.00255/PV ON 3,560,000.00 PV DUE 5/15/20 0.0000 0.000000 9,078.00 0.00 0.00 05/15/2020 89239AAB9 INTEREST EARNED ON TOYOTA AUTO 2.830% 10/15/21 $1 PV ON 3933.6500 SHARES DUE 5/15/2020 $0.00236/PV ON 1,667,979.63 PV DUE 5/15/20 0.0000 0.000000 3,933.65 0.00 0.00 05/15/2020 912828WJ5 INTEREST EARNED ON U S TREASURY NT 2.500% 5/15/24 $1 PV ON 7000000.0000 SHARES DUE 5/15/2020 0.0000 0.000000 87,500.00 0.00 0.00 05/15/2020 913366EJ5 INTEREST EARNED ON UNIV OF CALIFORNIA 5.035% 5/15/21 $1 PV ON 400000.0000 SHARES DUE 5/15/2020 0.0000 0.000000 10,070.00 0.00 0.00 05/18/2020 166764BG4 INTEREST EARNED ON CHEVRON CORP 2.100% 5/16/21 $1 PV ON 2500000.0000 SHARES DUE 5/16/2020 0.0000 0.000000 26,250.00 0.00 0.00 05/18/2020 3137EAEK1 INTEREST EARNED ON F H L M C M T N 1.875% 11/17/20 $1 PV ON 5000000.0000 SHARES DUE 5/17/2020 0.0000 0.000000 46,875.00 0.00 0.00 05/18/2020 43814PAC4 INTEREST EARNED ON HONDA AUTO 1.790% 9/20/21 $1 PV ON 1474.6000 SHARES DUE 5/18/2020 $0.00149/PV ON 988,556.63 PV DUE 5/18/20 0.0000 0.000000 1,474.60 0.00 0.00 05/18/2020 43814WAB1 INTEREST EARNED ON HONDA AUTO 2.750% 9/20/21 $1 PV ON 5463.7400 SHARES DUE 5/18/2020 $0.00229/PV ON 2,384,177.90 PV DUE 5/18/20 0.0000 0.000000 5,463.74 0.00 0.00 05/18/2020 43814UAG4 INTEREST EARNED ON HONDA AUTO 3.010% 5/18/22 $1 PV ON 3764.3200 SHARES DUE 5/18/2020 $0.00251/PV ON 1,500,727.36 PV DUE 5/18/20 0.0000 0.000000 3,764.32 0.00 0.00 14 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/18/2020 46625HRL6 INTEREST EARNED ON JP MORGAN CHASE CO 2.700% 5/18/23 $1 PV ON 5000000.0000 SHARES DUE 5/18/2020 0.0000 0.000000 67,500.00 0.00 0.00 05/18/2020 58933YAF2 INTEREST EARNED ON MERCK CO INC 2.800% 5/18/23 $1 PV ON 2000000.0000 SHARES DUE 5/18/2020 0.0000 0.000000 28,000.00 0.00 0.00 05/18/2020 494368BF9 PAID ACCRUED INTEREST ON PURCHASE OF KIMBERLY CLARK CORP 3.875% 3/01/21 0.0000 0.000000 -6,216.15 0.00 0.00 05/20/2020 36225CAZ9 INTEREST EARNED ON G N M A I I #080023 3.125% 12/20/26 $1 PV ON 35.9600 SHARES DUE 5/20/2020 APRIL GNMA DUE 5/20/20 0.0000 0.000000 35.96 0.00 0.00 05/20/2020 36225CC20 INTEREST EARNED ON G N M A I I #080088 3.875% 6/20/27 $1 PV ON 37.1400 SHARES DUE 5/20/2020 APRIL GNMA DUE 5/20/20 0.0000 0.000000 37.14 0.00 0.00 05/20/2020 36225CNM4 INTEREST EARNED ON G N M A I I #080395 3.875% 4/20/30 $1 PV ON 17.9600 SHARES DUE 5/20/2020 APRIL GNMA DUE 5/20/20 0.0000 0.000000 17.96 0.00 0.00 05/20/2020 36225CN28 INTEREST EARNED ON G N M A I I #080408 3.875% 5/20/30 $1 PV ON 143.5500 SHARES DUE 5/20/2020 APRIL GNMA DUE 5/20/20 0.0000 0.000000 143.55 0.00 0.00 05/20/2020 36225DCB8 INTEREST EARNED ON G N M A I I #080965 3.250% 7/20/34 $1 PV ON 107.4500 SHARES DUE 5/20/2020 APRIL GNMA DUE 5/20/20 0.0000 0.000000 107.45 0.00 0.00 05/20/2020 747525AD5 INTEREST EARNED ON QUALCOMM INC 2.250% 5/20/20 $1 PV ON 2000000.0000 SHARES DUE 5/20/2020 0.0000 0.000000 22,500.00 0.00 0.00 05/20/2020 747525AD5 INTEREST EARNED ON QUALCOMM INC 2.250% 5/20/20 $1 PV ON 5000000.0000 SHARES DUE 5/20/2020 0.0000 0.000000 56,250.00 0.00 0.00 05/21/2020 06367BED7 INTEREST EARNED ON BANK OF MONTREAL C D 1.890% 5/21/20 $1 PV ON 1000000.0000 SHARES DUE 5/21/2020 INTEREST ON 5/21/20 MATURITY 0.0000 0.000000 7,822.50 0.00 0.00 05/21/2020 43815HAC1 INTEREST EARNED ON HONDA AUTO 2.950% 8/22/22 $1 PV ON 8996.4500 SHARES DUE 5/21/2020 $0.00246/PV ON 3,659,574.58 PV DUE 5/21/20 0.0000 0.000000 8,996.45 0.00 0.00 05/26/2020 03215PFN4 INTEREST EARNED ON AMRESCO 2.07531% 6/25/29 $1 PV ON 119021.6400 SHARES DUE 5/25/2020 0.0000 0.000000 136.85 0.00 0.00 05/26/2020 31394JY35 INTEREST EARNED ON F H L M C MLTCL MTG 6.500% 9/25/43 $1 PV ON 3415.5900 SHARES DUE 5/25/2020 $0.00542/PV ON 630,570.24 PV DUE 5/25/20 0.0000 0.000000 3,415.59 0.00 0.00 05/26/2020 31371NUC7 INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 48.1000 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 48.10 0.00 0.00 05/26/2020 31376KT22 INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 360.9100 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 360.91 0.00 0.00 05/26/2020 31381PDA3 INTEREST EARNED ON F N M A #466397 3.400% 11/01/20 $1 PV ON 941.2100 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 941.21 0.00 0.00 05/26/2020 31403DJZ3 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 343.7800 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 343.78 0.00 0.00 05/26/2020 31403GXF4 INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 7.1600 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 7.16 0.00 0.00 05/26/2020 31406PQY8 INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 544.4100 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 544.41 0.00 0.00 15 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 05/26/2020 31406XWT5 INTEREST EARNED ON F N M A #823358 3.674% 2/01/35 $1 PV ON 292.6500 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 292.65 0.00 0.00 05/26/2020 31407BXH7 INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 69.7000 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 69.70 0.00 0.00 05/26/2020 31410F4V4 INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 677.7400 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 677.74 0.00 0.00 05/26/2020 3138EG6F6 INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 33.0000 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 33.00 0.00 0.00 05/26/2020 31417YAY3 INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 53.5100 SHARES DUE 5/25/2020 APRIL FNMA DUE 5/25/20 0.0000 0.000000 53.51 0.00 0.00 05/26/2020 31397QRE0 INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 160.0200 SHARES DUE 5/25/2020 $0.00097/PV ON 164,514.79 PV DUE 5/25/20 0.0000 0.000000 160.02 0.00 0.00 05/27/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -12792.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 05/27/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -12792.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 -12,792.00 0.00 05/27/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -12792.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI -12,792.0000 0.000000 0.00 0.00 0.00 05/27/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -12792.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 05/28/2020 00440EAT4 PAID ACCRUED INTEREST ON PURCHASE OF ACE INA HOLDINGS 2.300% 11/03/20 0.0000 0.000000 -798.61 0.00 0.00 05/28/2020 808513AW5 PAID ACCRUED INTEREST ON PURCHASE OF CHARLES SCHWAB CORP 3.250% 5/21/21 0.0000 0.000000 -875.24 0.00 0.00 05/28/2020 46625HHU7 PAID ACCRUED INTEREST ON PURCHASE OF JPMORGAN CHASE CO 4.250% 10/15/20 0.0000 0.000000 -5,888.61 0.00 0.00 05/29/2020 912828ZL7 PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 0.375% 4/30/25 0.0000 0.000000 -2,068.61 0.00 0.00 06/01/2020 3135G0F73 INTEREST EARNED ON F N M A 1.500% 11/30/20 $1 PV ON 7500000.0000 SHARES DUE 5/30/2020 0.0000 0.000000 56,250.00 0.00 0.00 06/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 5/31/2020 INTEREST FROM 5/1/20 TO 5/31/20 0.0000 0.000000 1,173.78 0.00 0.00 06/01/2020 31846V567 INTEREST EARNED ON FIRST AM GOVT OB FD CL Z UNIT ON 0.0000 SHARES DUE 5/31/2020 INTEREST FROM 5/1/20 TO 5/31/20 0.0000 0.000000 970.66 0.00 0.00 06/01/2020 912828R69 INTEREST EARNED ON U S TREASURY NT 1.625% 5/31/23 $1 PV ON 5000000.0000 SHARES DUE 5/31/2020 0.0000 0.000000 40,625.00 0.00 0.00 06/01/2020 912828U65 INTEREST EARNED ON U S TREASURY NT 1.750% 11/30/21 $1 PV ON 7000000.0000 SHARES DUE 5/31/2020 0.0000 0.000000 61,250.00 0.00 0.00 06/01/2020 912828M80 INTEREST EARNED ON U S TREASURY NT 2.000% 11/30/22 $1 PV ON 8000000.0000 SHARES DUE 5/31/2020 0.0000 0.000000 80,000.00 0.00 0.00 06/01/2020 912828U57 INTEREST EARNED ON U S TREASURY NT 2.125% 11/30/23 $1 PV ON 15000000.0000 SHARES DUE 5/31/2020 0.0000 0.000000 159,375.00 0.00 0.00 16 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/01/2020 9128283J7 INTEREST EARNED ON U S TREASURY NT 2.125% 11/30/24 $1 PV ON 16500000.0000 SHARES DUE 5/31/2020 0.0000 0.000000 175,312.50 0.00 0.00 06/05/2020 912828ZL7 PAID ACCRUED INTEREST ON PURCHASE OF U S TREASURY NT 0.375% 4/30/25 0.0000 0.000000 -1,834.24 0.00 0.00 06/08/2020 3130A0F70 INTEREST EARNED ON F H L B DEB 3.375% 12/08/23 $1 PV ON 10000000.0000 SHARES DUE 6/8/2020 0.0000 0.000000 168,750.00 0.00 0.00 06/08/2020 69353RFL7 INTEREST EARNED ON PNC BANK NA MTN 3.500% 6/08/23 $1 PV ON 5000000.0000 SHARES DUE 6/8/2020 0.0000 0.000000 87,500.00 0.00 0.00 06/09/2020 313383QR5 INTEREST EARNED ON F H L B DEB 3.250% 6/09/23 $1 PV ON 5000000.0000 SHARES DUE 6/9/2020 0.0000 0.000000 81,250.00 0.00 0.00 06/11/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -35984.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 06/11/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -35984.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 -35,984.00 0.00 06/11/2020 313379RB7 INTEREST EARNED ON F H L B DEB 1.875% 6/11/21 $1 PV ON 4000000.0000 SHARES DUE 6/11/2020 0.0000 0.000000 37,500.00 0.00 0.00 06/11/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -35984.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI -35,984.0000 0.000000 0.00 0.00 0.00 06/11/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -35984.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 06/12/2020 313383HU8 INTEREST EARNED ON F H L B DEB 1.750% 6/12/20 $1 PV ON 4000000.0000 SHARES DUE 6/12/2020 0.0000 0.000000 35,000.00 0.00 0.00 06/12/2020 89114QCA4 INTEREST EARNED ON TORONTO DOMINION MTN 2.650% 6/12/24 $1 PV ON 3000000.0000 SHARES DUE 6/12/2020 0.0000 0.000000 39,750.00 0.00 0.00 06/15/2020 3130A1XJ2 INTEREST EARNED ON F H L B 2.875% 6/14/24 $1 PV ON 11110000.0000 SHARES DUE 6/14/2020 0.0000 0.000000 159,706.25 0.00 0.00 06/15/2020 31348SWZ3 INTEREST EARNED ON F H L M C #786064 3.845% 1/01/28 $1 PV ON 5.4300 SHARES DUE 6/15/2020 APRIL FHLMC DUE 6/15/20 0.0000 0.000000 5.43 0.00 0.00 06/15/2020 3133TCE95 INTEREST EARNED ON F H L M C MLTCL MTG 4.020% 8/15/32 $1 PV ON 17.9900 SHARES DUE 6/15/2020 $0.00335/PV ON 5,374.60 PV DUE 6/15/20 0.0000 0.000000 17.99 0.00 0.00 06/15/2020 43815NAB0 INTEREST EARNED ON HONDA AUTO 1.900% 4/15/22 $1 PV ON 5311.2900 SHARES DUE 6/15/2020 $0.00158/PV ON 3,354,499.87 PV DUE 6/15/20 0.0000 0.000000 5,311.29 0.00 0.00 06/15/2020 47788BAD6 INTEREST EARNED ON JOHN DEERE OWNER 1.820% 10/15/21 $1 PV ON 156.9400 SHARES DUE 6/15/2020 $0.00152/PV ON 103,479.10 PV DUE 6/15/20 0.0000 0.000000 156.94 0.00 0.00 06/15/2020 477870AB5 INTEREST EARNED ON JOHN DEERE OWNER 2.280% 5/16/22 $1 PV ON 3843.8800 SHARES DUE 6/15/2020 $0.00190/PV ON 2,023,097.86 PV DUE 6/15/20 0.0000 0.000000 3,843.88 0.00 0.00 06/15/2020 47788CAC6 INTEREST EARNED ON JOHN DEERE OWNER 2.660% 4/18/22 $1 PV ON 1464.9400 SHARES DUE 6/15/2020 $0.00222/PV ON 660,876.02 PV DUE 6/15/20 0.0000 0.000000 1,464.94 0.00 0.00 06/15/2020 47789JAB2 INTEREST EARNED ON JOHN DEERE OWNER 2.850% 12/15/21 $1 PV ON 3141.9300 SHARES DUE 6/15/2020 $0.00237/PV ON 1,322,916.67 PV DUE 6/15/20 0.0000 0.000000 3,141.93 0.00 0.00 06/15/2020 47788EAC2 INTEREST EARNED ON JOHN DEERE OWNER 3.080% 11/15/22 $1 PV ON 9779.8300 SHARES DUE 6/15/2020 $0.00257/PV ON 3,810,324.34 PV DUE 6/15/20 0.0000 0.000000 9,779.83 0.00 0.00 17 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/15/2020 58770FAC6 INTEREST EARNED ON MERCEDES BENZ AUTO 1.840% 12/15/22 $1 PV ON 3143.3300 SHARES DUE 6/15/2020 $0.00153/PV ON 2,050,000.00 PV DUE 6/15/20 0.0000 0.000000 3,143.33 0.00 0.00 06/15/2020 65478GAD2 INTEREST EARNED ON NISSAN AUTO 1.750% 10/15/21 $1 PV ON 1203.4600 SHARES DUE 6/15/2020 $0.00146/PV ON 825,227.28 PV DUE 6/15/20 0.0000 0.000000 1,203.46 0.00 0.00 06/15/2020 65479JAD5 INTEREST EARNED ON NISSAN AUTO 1.930% 7/15/24 $1 PV ON 6730.8700 SHARES DUE 6/15/2020 $0.00161/PV ON 4,185,000.00 PV DUE 6/15/20 0.0000 0.000000 6,730.87 0.00 0.00 06/15/2020 65479GAD1 INTEREST EARNED ON NISSAN AUTO 3.060% 3/15/23 $1 PV ON 9078.0000 SHARES DUE 6/15/2020 $0.00255/PV ON 3,560,000.00 PV DUE 6/15/20 0.0000 0.000000 9,078.00 0.00 0.00 06/15/2020 89239AAB9 INTEREST EARNED ON TOYOTA AUTO 2.830% 10/15/21 $1 PV ON 3382.2700 SHARES DUE 6/15/2020 $0.00236/PV ON 1,434,178.71 PV DUE 6/15/20 0.0000 0.000000 3,382.27 0.00 0.00 06/18/2020 43814PAC4 INTEREST EARNED ON HONDA AUTO 1.790% 9/20/21 $1 PV ON 1282.2400 SHARES DUE 6/18/2020 $0.00149/PV ON 859,600.49 PV DUE 6/18/20 0.0000 0.000000 1,282.24 0.00 0.00 06/18/2020 43814WAB1 INTEREST EARNED ON HONDA AUTO 2.750% 9/20/21 $1 PV ON 4756.0100 SHARES DUE 6/18/2020 $0.00229/PV ON 2,075,349.82 PV DUE 6/18/20 0.0000 0.000000 4,756.01 0.00 0.00 06/18/2020 43814UAG4 INTEREST EARNED ON HONDA AUTO 3.010% 5/18/22 $1 PV ON 3497.3000 SHARES DUE 6/18/2020 $0.00251/PV ON 1,394,270.40 PV DUE 6/18/20 0.0000 0.000000 3,497.30 0.00 0.00 06/19/2020 3137EAEN5 INTEREST EARNED ON F H L M C 2.750% 6/19/23 $1 PV ON 10000000.0000 SHARES DUE 6/19/2020 0.0000 0.000000 137,500.00 0.00 0.00 06/22/2020 3135G0U35 INTEREST EARNED ON F N M A 2.750% 6/22/21 $1 PV ON 7500000.0000 SHARES DUE 6/22/2020 0.0000 0.000000 103,125.00 0.00 0.00 06/22/2020 3135G0D75 INTEREST EARNED ON F N M A DEB 1.500% 6/22/20 $1 PV ON 5000000.0000 SHARES DUE 6/22/2020 0.0000 0.000000 37,500.00 0.00 0.00 06/22/2020 36225CAZ9 INTEREST EARNED ON G N M A I I #080023 3.125% 12/20/26 $1 PV ON 35.2500 SHARES DUE 6/20/2020 MAY GNMA DUE 6/20/20 0.0000 0.000000 35.25 0.00 0.00 06/22/2020 36225CC20 INTEREST EARNED ON G N M A I I #080088 3.875% 6/20/27 $1 PV ON 36.5800 SHARES DUE 6/20/2020 MAY GNMA DUE 6/20/20 0.0000 0.000000 36.58 0.00 0.00 06/22/2020 36225CNM4 INTEREST EARNED ON G N M A I I #080395 3.875% 4/20/30 $1 PV ON 17.8300 SHARES DUE 6/20/2020 MAY GNMA DUE 6/20/20 0.0000 0.000000 17.83 0.00 0.00 06/22/2020 36225CN28 INTEREST EARNED ON G N M A I I #080408 3.875% 5/20/30 $1 PV ON 139.3000 SHARES DUE 6/20/2020 MAY GNMA DUE 6/20/20 0.0000 0.000000 139.30 0.00 0.00 06/22/2020 36225DCB8 INTEREST EARNED ON G N M A I I #080965 3.250% 7/20/34 $1 PV ON 105.1800 SHARES DUE 6/20/2020 MAY GNMA DUE 6/20/20 0.0000 0.000000 105.18 0.00 0.00 06/22/2020 43815HAC1 INTEREST EARNED ON HONDA AUTO 2.950% 8/22/22 $1 PV ON 8427.4300 SHARES DUE 6/21/2020 $0.00246/PV ON 3,428,104.68 PV DUE 6/21/20 0.0000 0.000000 8,427.43 0.00 0.00 06/23/2020 459058FH1 PAID ACCRUED INTEREST ON PURCHASE OF INTL BK 1.375% 5/24/21 0.0000 0.000000 -1,108.44 0.00 0.00 06/24/2020 166764AH3 INTEREST EARNED ON CHEVRON CORP 3.191% 6/24/23 $1 PV ON 3500000.0000 SHARES DUE 6/24/2020 0.0000 0.000000 55,842.50 0.00 0.00 06/25/2020 03215PFN4 INTEREST EARNED ON AMRESCO 1.10821% 6/25/29 $1 PV ON 109.9200 SHARES DUE 6/25/2020 $0.00092/PV ON 119,021.64 PV DUE 6/25/20 0.0000 0.000000 109.92 0.00 0.00 06/25/2020 31394JY35 INTEREST EARNED ON F H L M C MLTCL MTG 6.500% 9/25/43 $1 PV ON 3349.0500 SHARES DUE 6/25/2020 $0.00542/PV ON 618,285.88 PV DUE 6/25/20 0.0000 0.000000 3,349.05 0.00 0.00 18 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/25/2020 31371NUC7 INTEREST EARNED ON F N M A #257179 4.500% 4/01/28 $1 PV ON 47.6100 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 47.61 0.00 0.00 06/25/2020 31376KT22 INTEREST EARNED ON F N M A #357969 5.000% 9/01/35 $1 PV ON 356.9900 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 356.99 0.00 0.00 06/25/2020 31381PDA3 INTEREST EARNED ON F N M A #466397 3.400% 11/01/20 $1 PV ON 970.3300 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 970.33 0.00 0.00 06/25/2020 31403DJZ3 INTEREST EARNED ON F N M A #745580 5.000% 6/01/36 $1 PV ON 339.5900 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 339.59 0.00 0.00 06/25/2020 31403GXF4 INTEREST EARNED ON F N M A #748678 5.000% 10/01/33 $1 PV ON 7.1200 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 7.12 0.00 0.00 06/25/2020 31406PQY8 INTEREST EARNED ON F N M A #815971 5.000% 3/01/35 $1 PV ON 541.9600 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 541.96 0.00 0.00 06/25/2020 31406XWT5 INTEREST EARNED ON F N M A #823358 3.674% 2/01/35 $1 PV ON 291.1700 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 291.17 0.00 0.00 06/25/2020 31407BXH7 INTEREST EARNED ON F N M A #826080 5.000% 7/01/35 $1 PV ON 68.6000 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 68.60 0.00 0.00 06/25/2020 31410F4V4 INTEREST EARNED ON F N M A #888336 5.000% 7/01/36 $1 PV ON 665.7200 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 665.72 0.00 0.00 06/25/2020 3138EG6F6 INTEREST EARNED ON F N M A #AL0869 4.500% 6/01/29 $1 PV ON 32.3000 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 32.30 0.00 0.00 06/25/2020 31417YAY3 INTEREST EARNED ON F N M A #MA0022 4.500% 4/01/29 $1 PV ON 51.9500 SHARES DUE 6/25/2020 MAY FNMA DUE 6/25/20 0.0000 0.000000 51.95 0.00 0.00 06/25/2020 31397QRE0 INTEREST EARNED ON F N M A GTD REMIC 2.472% 2/25/41 $1 PV ON 114.5000 SHARES DUE 6/25/2020 $0.00071/PV ON 161,986.74 PV DUE 6/25/20 0.0000 0.000000 114.50 0.00 0.00 06/25/2020 438516CB0 PAID ACCRUED INTEREST ON PURCHASE OF HONEYWELL 1.350% 6/01/25 0.0000 0.000000 -6,937.50 0.00 0.00 06/26/2020 912828WU0 BOOK VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -37856.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 06/26/2020 912828WU0 FED BASIS OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -37856.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 -37,856.00 0.00 06/26/2020 89233GFS0 INTEREST EARNED ON TOYOTA MOTOR CREDIT CO C P 6/26/20 $1 PV ON 11800000.0000 SHARES DUE 6/26/2020 11,800,000 PAR VALUE AT 100 % 0.0000 0.000000 21,852.94 0.00 0.00 06/26/2020 89233GFS0 INTEREST EARNED ON TOYOTA MOTOR CREDIT CO C P 6/26/20 $1 PV ON 3405000.0000 SHARES DUE 6/26/2020 3,405,000 PAR VALUE AT 100 % 0.0000 0.000000 6,305.87 0.00 0.00 06/26/2020 931142EK5 INTEREST EARNED ON WALMART INC 3.400% 6/26/23 $1 PV ON 3880000.0000 SHARES DUE 6/26/2020 0.0000 0.000000 65,960.00 0.00 0.00 06/26/2020 912828WU0 PAR VALUE OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -37856.0000 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI -37,856.0000 0.000000 0.00 0.00 0.00 06/26/2020 912828WU0 STATE COST OF U S TREASURY I P S 0.125% 7/15/24 ADJUSTED BY -37856.00 UNITS DECREASE TO ADJUST FOR CHANGE IN CPI 0.0000 0.000000 0.00 0.00 0.00 06/29/2020 02665WCZ2 INTEREST EARNED ON AMERICAN HONDA MTN 2.400% 6/27/24 $1 PV ON 1219000.0000 SHARES DUE 6/29/2020 0.0000 0.000000 14,628.00 0.00 0.00 19 of 20 U.S. Bank Transaction History 04/01/2020 - 06/30/2020 Entry Date CUSIP Id Explanation Units Price Net Cash Amt Cost Gain/Loss 06/30/2020 CASH DISBURSEMENT PAID TO BANC OF CALIFORNIA OUTGOING DOMESTIC WIRE PER DIR DTD 6/25/2020 0.0000 0.000000 -15,000,000.00 0.00 0.00 06/30/2020 9127962X6 INTEREST EARNED ON U S TREASURY BILL 6/30/20 $1 PV ON 5000000.0000 SHARES DUE 6/30/2020 5,000,000 PAR VALUE AT 100 % 0.0000 0.000000 413.19 0.00 0.00 06/30/2020 912828XH8 INTEREST EARNED ON U S TREASURY NT 1.625% 6/30/20 $1 PV ON 5000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 40,625.00 0.00 0.00 06/30/2020 912828XW5 INTEREST EARNED ON U S TREASURY NT 1.750% 6/30/22 $1 PV ON 5000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 43,750.00 0.00 0.00 06/30/2020 912828VJ6 INTEREST EARNED ON U S TREASURY NT 1.875% 6/30/20 $1 PV ON 15000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 140,625.00 0.00 0.00 06/30/2020 912828XX3 INTEREST EARNED ON U S TREASURY NT 2.000% 6/30/24 $1 PV ON 5000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 50,000.00 0.00 0.00 06/30/2020 912828N30 INTEREST EARNED ON U S TREASURY NT 2.125% 12/31/22 $1 PV ON 5000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 53,125.00 0.00 0.00 06/30/2020 912828XY1 INTEREST EARNED ON U S TREASURY NT 2.500% 6/30/20 $1 PV ON 11000000.0000 SHARES DUE 6/30/2020 0.0000 0.000000 137,500.00 0.00 0.00 TOTAL OTHER TRANSACTIONS -65,416.0000 93,366,716.57 -67,152.18 0.00 20 of 20 June 30, 2020 Orange County Sanitation District Investment Measurement Service Quarterly Review Information contained herein includes confidential, trade secret and proprietary information. Neither this Report nor any specific information contained herein is to be used other than by the intended recipient for its intended purpose or disseminated to any other person without Callan’s permission. Certain information herein has been compiled by Callan and is based on information provided by a variety of sources believed to be reliable for which Callan has not necessarily verified the accuracy or completeness of or updated. This content may consist of statements of opinion, which are made as of the date they are expressed and are not statements of fact. This content is for informational purposes only and should not be construed as legal or tax advice on any matter. Any decision you make on the basis of this content is your sole responsibility. You should consult with legal and tax advisers before applying any of this information to your particular situation. Past performance is no guarantee of future results. For further information, please see Appendix for Important Information and Disclosures. Orange County Sanitation District Executive Summary for Period Ending June 30, 2020 Asset Allocation Performance * Current Quarter Target = 80.0% ML 1-5 Govt/Corp and 20.0% FTSE 3mo T-Bills. ^Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. Recent Developments  During the quarter, $25.0 million was contributed to the Long Term Operating Fund and $65.0 million was contributed to the Liquid Operating Monies, for a combined contribution of $90.0 million. Organizational Issues  N/A Fixed Income Market Snapshot  U.S. Treasury yields were range-bound in the second quarter; the 10-year U.S. Treasury yield closed the quarter at 0.66%; down only 4 bps from March 31 but off far more sharply from the year-end level of 1.92%. As a result, the Bloomberg Barclays US Treasury Index was up a modest 0.5% for the quarter. Other sectors recovered from sharp underperformance in the first quarter as investor confidence improved. For the quarter, the Bloomberg Barclays US Aggregate Bond Index gained 2.9%, with non-Treasury sectors faring the best. This is a stark June 30, 2020 March 31, 2020 Market Value Weight Net New Inv.Inv. Return Market Value Weight Domestic Fixed Income Long Term Operating Fund*623,301,596 77.73%25,000,000 7,958,668 590,342,927 83.87% Liquid Operating Monies*178,601,297 22.27%65,000,000 88,983 113,512,314 16.13% Total Fund $801,902,893 100.0%$90,000,000 $8,047,651 $703,855,241 100.0% Last Last Last Last Last 3 5 7 Quarter Year Years Years Years Domestic Fixed Income Long Term Operating Fund^1.33%5.32%3.44%2.62%2.24% Chandler 1.33%5.32%3.44%2.62%- Blmbg Govt/Cred 1-5 Year Idx 1.77%5.43%3.49%2.63%2.33% ML 1-5 Govt/Corp 1.84%5.32%3.48%2.64%2.36% Liquid Operating Monies^0.06%1.86%1.87%1.31%0.97% Chandler 0.06%1.86%1.87%1.31%- Citigroup 3-Month Treasury Bill 0.14%1.56%1.72%1.15%0.83% Total Fund 1.09%4.69%3.14%2.32%1.99% Target*1.50%4.56%3.13%2.34%2.05% 2 Orange County Sanitation District contrast to the first quarter, when U.S. Treasuries were virtually the lone sector to post a positive return. The Bloomberg Barclays US Corporate Bond Index rose 9.0% in the second quarter but has underperformed like-duration U.S. Treasuries by 540 bps year-to-date. The Bloomberg Barclays High Yield Bond Index posted a double-digit return (+10.2%) in Q2 but remains down 3.8% year-to-date. Manager Performance  The Long Term Operating Fund returned 1.33% in the first quarter, which trailed the 1.84% return of the ML U.S. 1-5 Corp/Gov Index. Over the trailing one-year period, both the fund and the benchmark produced a 5.32% gain. The manager ranked in the bottom quartile among the Callan Short Term Fixed Income peer group in the second quarter, but is still in the top quartile over the trailing year. The fund ranks above median over the trailing 3-, 5-, 7- and 10-year periods. The fund’s portfolio is more conservatively positioned than the benchmark. This conservative positioning worked against the manager in the second quarter when risk assets rallied and credit spreads tightened. The manager modestly increased exposure to Agency MBS and U.S. Treasuries during the quarter. The portfolio had less than 30% invested in credit (23%) and less than the permitted 20% invested in the combination of asset-backed securities (5%), commercial mortgage backed securities (0%), and CMOs (0%) as of June 30, 2020 (see page 20).  The Liquid Operating Portfolio appreciated 0.02% (after fees) in the first quarter, falling 12 basis points short of the Citigroup 3-Month Treasury Bill Index’s 0.14% return. Over the trailing year, the fund appreciated 1.71%, which beat the benchmark by 15 basis points. Cordially, Alex Ford Vice President Table of Contents June 30, 2020 Capital Market Review 1 Active Management Overview Market Overview 7 Domestic Fixed Income 8 Asset Allocation Investment Manager Asset Allocation 10 Investment Manager Returns 11 Asset Class Risk and Return 15 Manager Analysis Chandler-Long Term Operating Fund 17 Chandler-Liquid Operating Money 21 Callan Research/Education 23 Definitions 26 Disclosures 31                     Capital Market Review     Russell 3000 Russell 1000 Russell 1000 Growth Russell 1000 Value S&P 500 Russell Midcap Russell 2500 Russell 2000 U.S. Equity: Quarterly Returns 22.0% 21.8% 27.8% 14.3% 20.5% 24.6% 26.6% 25.4% Russell 3000 Russell 1000 Russell 1000 Growth Russell 1000 Value S&P 500 Russell Midcap Russell 2500 Russell 2000 U.S. Equity: One-Year Returns 6.5% 7.5% 23.3% -8.8% 7.5% -2.2% -4.7% -6.6% Source: S&P Dow Jones Indices U.S. EQUITY U.S. equity markets bounced back from March lows in 2Q20 (Russell 1000: +21.8%). The S&P 500 (+20.5%) recorded its best quarterly performance since 1998. Three sectors (Technology, Consumer Discretionary, and Energy) posted returns in excess of 30%. Technology (+30.5%) continues to be a top performer with “FAAMG” stocks up 35% in the quarter. Many Technology stocks benefited from the “stay at home” environment. Energy stocks (+30.5%) rebounded after OPEC+ and non-OPEC production cuts buoyed crude prices. Small cap (Russell 2000: +25.4%) outgained large cap –From the first to the second quarter, the Russell 2000 swung from its worst quarterly performance to one of its three best quarterly returns since the inception of the index. –The Russell 2000 still lags the Russell 1000 on a year to date and trailing one-year basis, exemplifying the extreme dislocation between large and small cap performance in the first quarter. –Better-than-expected economic data and Fed actions helped shift investment sentiment in favor of small cap. Growth outpaced value across market capitalizations –Value indices underperformed their growth counterparts across the market cap spectrum during the first quarter decline as well as during the second quarter recovery (Russell 1000 Growth: +27.8%; Russell 1000 Value: +14.3%; Russell 2000 Growth: +30.6%; Russell 2000 Value: +18.9%). –Persistently low interest rates, a flatter yield curve, and slower economic growth are some of the headwinds for the value factor. Capital Market Overview June 30, 2020 Sources: FTSE Russell, S&P Dow Jones Indices S&P Sector Returns, Quarter Ended June 30, 2020 Last Quarter 20.0% 32.9% 8.1% 30.5% 12.2%13.6% 30.5% 17.0% 26.0% 13.2% 2.7% Services Communication Discretionary Consumer Staples Consumer Energy Financials Health Care Industrials Technology Information Materials Real Estate Utilities Capital Market Overview (continued) June 30, 2020 MSCI EAFE MSCI ACWI MSCI World MSCI ACWI ex USA MSCI World ex USA MSCI ACWI ex USA SC MSCI World ex USA SC MSCI Europe ex UK MSCI United Kingdom MSCI Pacific ex Japan MSCI Japan MSCI Emerging Markets MSCI China MSCI Frontier Markets Global Equity: Quarterly Returns 14.9% 19.2% 19.4% 16.1% 15.3% 22.8% 21.7% 17.7% 7.8% 20.2% 11.6% 18.1% 15.3% 14.7% MSCI EAFE MSCI ACWI MSCI World MSCI ACWI ex USA MSCI World ex USA MSCI ACWI ex USA SC MSCI World ex USA SC MSCI Europe ex UK MSCI United Kingdom MSCI Pacific ex Japan MSCI Japan MSCI Emerging Markets MSCI China MSCI Frontier Markets Global Equity: One-Year Returns -5.1% 2.1% 2.8% -4.8% -5.4% -4.3% -3.2% -3.0% -17.7% -12.7% 3.1% -3.4% 13.1% -11.2% Source: MSCI GLOBAL/GLOBAL EX-U.S. EQUITY Accommodative monetary policies coupled with massive fiscal stimulus helped fuel the second quarter market recovery after the first quarter’s declines. Global/Developed ex-U.S. –Developed markets with the most success at mitigating the coronavirus led; Australia (+28.9%), New Zealand (+28.1%), and Germany (+26.5%) were the top performers. –Countries’ inability to “flatten the curve” acted as headwinds to their equity markets, namely the U.K. (+7.8%). –Every sector in MSCI EAFE except Energy (-0.03%) posted positive returns, led by cyclicals; Information Technology (+23.4%) companies also provided strong returns as working-from-home trends continued to support the sector. –Factor performance in developed ex-U.S. markets was led by momentum and quality, reflecting the cyclical rebound (momentum) coupled with continued pandemic uncertainty (quality, flight to safety); growth continued to outperform value (EAFE Growth: +17.0% vs. EAFE Value: +12.4%). Emerging Markets –Emerging markets produced their strongest quarterly gains in over a decade as fiscal and monetary stimulus from countries aided the second quarter rebound across all countries and sectors. –Most EM countries ended lockdowns during the period, but Latin America, India, and some parts of Southeast Asia ended the second quarter with cases surging. –Commodity-linked economies such as South Africa (+27.2%), Brazil (+22.9%), and Russia (+18.7%) recovered on the strength of metals, mining, and oil-related securities after being some of the worst-performing countries in 1Q20. –China (+15.6%) lagged the index as U.S.-China trade tensions reignited and additional sanctions were imposed. –Every sector posted positive returns, most in double digits. –Factor performance reflected a risk-on mentality. Growth outperformed value (EM Growth: +22.1% vs. EM Value: +13.8%) Global ex-U.S. Small Cap –Global ex-U.S. small caps rallied during the second quarter as lockdowns eased and economies reopened. –A risk-on mindset pervaded the global ex-U.S. small cap market that fueled double-digit returns for every sector in the MSCI ACWI ex-USA Small Cap Index. –Australia (+47.1%) was the top-performing country; Japan (+12.8%) and the U.K. (+14.8%) were two of the worst- performing countries. Blmberg Barclays Gov/Cr 1-3 Yr Blmberg Barclays Interm Gov/Cr Blmberg Barclays Aggregate Blmberg Barclays Long Gov/Cr Blmberg Barclays Universal CS Leveraged Loans Blmberg Barclays High Yield Blmberg Barclays TIPS U.S. Fixed Income: Quarterly Returns 2.9% 3.8% 1.2% 2.8% 6.2% 9.7% 10.2% 4.2% Blmberg Barclays Gov/Cr 1-3 Yr Blmberg Barclays Interm Gov/Cr Blmberg Barclays Aggregate Blmberg Barclays Long Gov/Cr Blmberg Barclays Universal CS Leveraged Loans Blmberg Barclays High Yield Blmberg Barclays TIPS U.S. Fixed Income: One-Year Returns 8.7% 7.9% 4.2% 7.1% 18.9% -2.3% 0.0% 8.3% U.S. Treasury Yield Curves U.S. FIXED INCOME U.S. Treasury yields were range-bound –The 10-year U.S. Treasury yield reached a high of 0.91% in June before closing the quarter at 0.66%, down slightly from the 1Q20 quarter-end level of 0.70%. –After strong performance in 1Q20, U.S. Treasury returns lagged other “spread” sectors as risk appetites rebounded, fueled by massive Fed stimulus programs as well as improved liquidity. –The Fed left rates on hold at 0% - 0.25% for the foreseeable future, anchoring the low end of the yield curve. –TIPS outperformed nominal Treasuries as expectations for inflation rose. The 10-year breakeven spread ended the quarter at 1.34%, up from 0.87% as of the end of 1Q20. Corporate credit rallied due to spread widening –Corporate credit rebounded amid improving investor confidence and economic data. However, fallen angels continued to spark concern with nearly half the investment grade bond market now rated BBB. –Investment grade corporate spreads narrowed by 122 bps to 150 bps despite companies issuing record amounts of debt totaling $1.4 trillion (+9.0%); the Fed provided continued support through the announcements of the Primary and Secondary Market Corporate Credit Facilities. –In a reversal from 1Q20, lower quality outperformed as BBB- rated credit (+11.2%) outperformed single A (+7.0%), AA (+5.0%), and AAA (+1.7%). –High yield corporates also posted sharp returns (+10.2%). CCC-rated high yield corporates (+9.1%) lagged BB-rated corporates (+11.5%). –The high yield default rate reached a 10-year high (6.2%). –Energy (+40.0%) was the highest-performing high yield bond sub-sector, reflecting sharply higher oil prices. Capital Market Overview (continued) June 30, 2020 Sources: Bloomberg, Bloomberg Barclays, Credit Suisse 0% 1% 2% 3% 4% 0 5 10 15 20 25 30 Maturity (Years) 06/30/2020 03/31/2020 06/30/2019 Blmberg Barclays Gl Aggregate Blmberg Barclays Gl Agg (hdg) Blmberg Barclays Gl High Yield Blmberg Barclays Gl Agg ex US JPM EMBI Global Diversified JPM GBI-EM Global Diversified JPM EMBI Gl Div/JPM GBI-EM Gl Div JPM CEMBI Global Fixed Income: Quarterly Returns 3.3% 2.4% 12.2% 3.4% 12.3% 9.8% 11.0% 10.3% Blmberg Barclays Gl Aggregate Blmberg Barclays Gl Agg (hdg) Blmberg Barclays Gl High Yield Blmberg Barclays Gl Agg ex US JPM EMBI Global Diversified JPM GBI-EM Global Diversified JPM EMBI Gl Div/JPM GBI-EM Gl Div JPM CEMBI Global Fixed Income: One-Year Returns 4.2% 6.1% -2.0% 0.7% 0.5% -2.8% -1.1% 4.9% Change in 10-Year Global Government Bond Yields GLOBAL FIXED INCOME Global ex-U.S. fixed income rose amid rate cuts –Developed market sovereign bond yields ended the quarter lower amid rate cuts overseas, and the unhedged Bloomberg Barclays Global Aggregate ex-US benchmark posted positive returns (+3.4%) –The ECB expanded the stimulus program announced in March from €750 billion to €1.35 trillion. –The U.S. dollar depreciated modestly against a basket of developed market currencies, most notably the Australian and New Zealand dollars (-12.5%; -8.4% respectively). The dollar was roughly flat versus the yen. Emerging market debt made up ground –The J.P. Morgan EMBI Global Diversified dollar- denominated benchmark posted strong returns (+12.3%) as oil prices rose and central bank liquidity measures took effect. However, the index remains slightly below year-end 2019 levels. –Higher-yielding countries led the way in 2Q20 (+16.6%); however they remain down (-12.7%) relative to investment grade constituents year-to-date, according to index data from J.P. Morgan. –Within the J.P. Morgan GBI-EM Global Diversified local currency-denominated benchmark (+9.8%), returns were positive for the vast majority of constituents. Oil-sensitive economies such as Mexico, Colombia, and South Africa rebounded to some degree, but remained down year-to-date. Capital Market Overview (continued) June 30, 2020 Sources: Bloomberg, Bloomberg Barclays, JP Morgan -1 bps 2 bps -19 bps -17 bps 1 bps -20 -10 0 U.S. Treasury Germany U.K. Canada Japan 1Q20 to 2Q20                     Active Management Overview     Market Overview Active Management vs Index Returns Market Overview The charts below illustrate the range of returns across managers in Callan’s Separate Account database over the most recent one quarter and one year time periods. The database is broken down by asset class to illustrate the difference in returns across those asset classes. An appropriate index is also shown for each asset class for comparison purposes. As an example, the first bar in the upper chart illustrates the range of returns for domestic equity managers over the last quarter. The triangle represents the S&P 500 return. The number next to the triangle represents the ranking of the S&P 500 in the Large Cap Equity manager database. Range of Separate Account Manager Returns by Asset Class One Quarter Ended June 30, 2020 Re t u r n s (10%) 0% 10% 20% 30% 40% 50% Large Cap Small Cap Non-US Domestic Non-US Real Equity Equity Equity Fixed Income Fixed Income Estate vs vs vs vs vs vs S&P 500 Russell 2000 MSCI EAFE Blmbg Aggr Bd Citi Non-US Govt NCREIF Index (57) (52) (75) (98)(88) (83) 10th Percentile 29.95 37.53 21.83 5.43 10.59 2.87 25th Percentile 26.91 30.52 19.12 4.85 8.20 1.85 Median 21.30 25.85 17.13 4.31 6.54 1.26 75th Percentile 17.25 21.55 14.86 3.74 3.86 (0.14)90th Percentile 14.46 18.20 13.55 3.41 2.81 (1.84) Index 20.54 25.42 14.88 2.90 2.98 (0.99) Range of Separate Account Manager Returns by Asset Class One Year Ended June 30, 2020 Re t u r n s (30%) (20%) (10%) 0% 10% 20% 30% Large Cap Small Cap Non-US Domestic Non-US Real Equity Equity Equity Fixed Income Fixed Income Estatevs vs vs vs vs vsS&P 500 Russell 2000 MSCI EAFE Blmbg Aggr Bd Citi Non-US Govt NCREIF Index (48) (45)(59) (74) (44)(54) 10th Percentile 23.79 12.33 8.60 10.17 6.24 8.42 25th Percentile 19.92 2.13 3.17 9.76 3.38 5.79Median 6.76 (8.58) (2.48)9.22 0.64 3.17 75th Percentile (5.99) (16.06) (8.27)8.74 (2.17)0.50 90th Percentile (9.99) (19.24) (11.30)8.04 (3.20) (4.29) Index 7.51 (6.63) (5.13)8.74 0.86 2.69 7Orange County Sanitation District Domestic Fixed Income Active Management Overview U.S. Treasury yields were range-bound in the second quarter; the 10-year U.S. Treasury yield closed the quarter at 0.66%; down only 4 bps from March 31 but off far more sharply from the year-end level of 1.92%. As a result, the Bloomberg Barclays US Treasury Index was up a modest 0.5% for the quarter. Other sectors recovered from sharp underperformance in the first quarter as investor confidence improved. For the quarter, the Bloomberg Barclays US Aggregate Bond Index gained 2.9%, with non-Treasury sectors faring the best. This is a stark contrast to the first quarter, when U.S. Treasuries were virtually the lone sector to post a positive return. The Bloomberg Barclays US Corporate Bond Index rose 9.0% in the second quarter but has underperformed like-duration U.S. Treasuries by 540 bps ytd. The Bloomberg Barclays High Yield Bond Index posted a double-digit return (+10.2%) in Q2 but remains down 3.8% ytd. Meanwhile, default rates and downgrades escalated. Defaults in Q2 across bank loans and bonds hit a quarterly record of more than $80 billion. Separate Account Style Group Median Returns for Quarter Ended June 30, 2020 0% 2% 4% 6% 8% 10% 12% 14% 2.51 Defensive 3.78 Intermed 4.31 Core Bond 5.99 Core Plus 6.93 Extended Maturity 7.75 Bank Loans 9.54 High Yield Re t u r n s Blmbg Aggregate: 2.90% Blmbg High Yield: 10.18% Blmbg Long Gov/Cred: 6.23% Separate Account Style Group Median Returns for One Year Ended June 30, 2020 (10%) (5%) 0% 5% 10% 15% 20% 25% 30% 4.42 Defensive 7.32 Intermed 9.22 Core Bond 8.37 Core Plus 19.83 Extended Maturity (1.33 ) Bank Loans 0.13 High Yield Re t u r n s Blmbg Aggregate: 8.74% Blmbg High Yield: 0.03% Blmbg Long Gov/Cred: 18.91% 8Orange County Sanitation District                     Asset Allocation     Investment Manager Asset Allocation The table below contrasts the distribution of assets across the Fund’s investment managers as of June 30, 2020, with the distribution as of March 31, 2020. The change in asset distribution is broken down into the dollar change due to Net New Investment and the dollar change due to Investment Return. Asset Distribution Across Investment Managers June 30, 2020 March 31, 2020 Market Value Weight Net New Inv. Inv. Return Market Value Weight Domestic Fixed Income Long Term Operating Fund* 623,301,596 77.73% 25,000,000 7,958,668 590,342,927 83.87% Liquid Operating Monies* 178,601,297 22.27% 65,000,000 88,983 113,512,314 16.13% Total Fund $801,902,893 100.0% $90,000,000 $8,047,651 $703,855,241 100.0% *Chandler replaced PIMCO during the 4th quarter of 2014. Assets were transferred in-kind as of 12/01/2014. 10Orange County Sanitation District Investment Manager Returns The table below details the rates of return for the Fund’s investment managers over various time periods ended June 30, 2020. Negative returns are shown in red, positive returns in black. Returns for one year or greater are annualized. The first set of returns for each asset class represents the composite returns for all the fund’s accounts for that asset class. Returns for Periods Ended June 30, 2020 Last Last Last Last Last 3 5 7 Quarter Year Years Years Years Domestic Fixed Income Long Term Operating Fund^ 1.33% 5.32% 3.44% 2.62% 2.24% Chandler 1.33% 5.32% 3.44% 2.62% - Blmbg Govt/Cred 1-5 Year Idx 1.77% 5.43% 3.49% 2.63% 2.33% ML 1-5 Govt/Corp 1.84% 5.32% 3.48% 2.64% 2.36% Liquid Operating Monies^ 0.06% 1.86% 1.87% 1.31% 0.97% Chandler 0.06% 1.86% 1.87% 1.31% - Citigroup 3-Month Treasury Bill 0.14% 1.56% 1.72% 1.15% 0.83% Total Fund 1.09% 4.69% 3.14% 2.32% 1.99% Target* 1.50% 4.56% 3.13% 2.34% 2.05% * Current Quarter Target = 80.0% ML:Corp/Gov 1-5 Yr and 20.0% FTSE 3 Mo T-Bill. ^Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. 11Orange County Sanitation District Investment Manager Returns The table below details the rates of return for the Fund’s investment managers over various time periods ended June 30, 2020. Negative returns are shown in red, positive returns in black. Returns for one year or greater are annualized. The first set of returns for each asset class represents the composite returns for all the fund’s accounts for that asset class. Returns for Periods Ended June 30, 2020 Last Last Last 10 15 24-3/4 Years Years Years Domestic Fixed Income Long Term Operating Fund^ 2.27% 3.28% 4.30% Blmbg Govt/Cred 1-5 Year Idx 2.22% 3.11% 4.14% ML 1-5 Govt/Corp 2.27% 3.14% 4.17% Liquid Operating Monies^ 0.74% 1.50% 2.55% Citigroup 3-Month Treasury Bill 0.61% 1.28% 2.26% Total Fund 1.98% 2.94% 4.02% Target*1.94% 2.76% 3.78% * Current Quarter Target = 80.0% ML:Corp/Gov 1-5 Yr and 20.0% FTSE 3 Mo T-Bill. ^Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. 12Orange County Sanitation District Investment Manager Returns The table below details the rates of return for the Fund’s investment managers over various time periods. Negative returns are shown in red, positive returns in black. Returns for one year or greater are annualized. The first set of returns for each asset class represents the composite returns for all the fund’s accounts for that asset class. 12/2019- 6/2020 2019 2018 2017 2016 Domestic Fixed Income Long Term Operating Fund^ 3.87% 4.70% 1.60% 1.18% 1.58% Chandler 3.87% 4.70% 1.60% 1.18% 1.58% Blmbg Govt/Cred 1-5 Year Idx 3.98% 5.01% 1.38% 1.27% 1.56% ML 1-5 Govt/Corp 3.83% 5.08% 1.40% 1.28% 1.62% Liquid Operating Monies^ 0.77% 2.39% 1.90% 0.91% 0.47% Chandler 0.77% 2.39% 1.90% 0.91% 0.47% Citigroup 3-Month Treasury Bill 0.52% 2.25% 1.86% 0.84% 0.27% Total Fund 3.29% 4.26% 1.72% 1.02% 1.15% Target* 3.16% 4.51% 1.49% 1.19% 1.35% * Current Quarter Target = 80.0% ML:Corp/Gov 1-5 Yr and 20.0% FTSE 3 Mo T-Bill. ^Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. 13Orange County Sanitation District Investment Manager Returns The table below details the rates of return for the Fund’s investment managers over various time periods. Negative returns are shown in red, positive returns in black. Returns for one year or greater are annualized. The first set of returns for each asset class represents the composite returns for all the fund’s accounts for that asset class. 2015 2014 2013 2012 2011 Domestic Fixed Income Long Term Operating Fund^ 0.85% 1.98%(1.77%)3.06% 4.59% Blmbg Govt/Cred 1-5 Year Idx 0.97% 1.42% 0.28% 2.24% 3.14% ML 1-5 Govt/Corp 1.05% 1.51% 0.32% 2.47% 3.10% Liquid Operating Monies^ 0.22% 0.09% 0.13% 0.17% 0.24% Citigroup 3-Month Treasury Bill 0.03% 0.03% 0.05% 0.07% 0.08% Total Fund 0.80% 1.73%(1.49%)2.70% 3.70% Target* 0.85% 1.21% 0.26% 1.99% 2.49% * Current Quarter Target = 80.0% ML:Corp/Gov 1-5 Yr and 20.0% FTSE 3 Mo T-Bill. ^Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. 14Orange County Sanitation District Asset Class Risk and Return The charts below show the seven year annualized risk and return for each asset class component of the Total Fund. The first graph contrasts these values with those of the appropriate index for each asset class. The second chart contrasts them with the risk and return of the median portfolio in each of the appropriate CAI comparative databases. In each case, the crosshairs on the chart represent the return and risk of the Total Fund. Seven Year Annualized Risk vs Return Asset Classes vs Benchmark Indices 0.2%0.4%0.6%0.8%1.0%1.2%1.4%1.6%1.8% 0.6% 0.8% 1.0% 1.2% 1.4% 1.6% 1.8% 2.0% 2.2% 2.4% 2.6% Total Fund Blmbg Gov/Cred 1-5 Yr FTSE 3 Mo T-Bill Total Fund Target ML:Corp/Gov 1-5 Yr Standard Deviation Re t u r n s Seven Year Annualized Risk vs Return Asset Classes vs Asset Class Median 0.30%0.40%0.50%0.60%0.70%0.80%0.90%1.00%1.10%1.20%1.30%1.40% 0.4% 0.6% 0.8% 1.0% 1.2% 1.4% 1.6% 1.8% 2.0% 2.2% 2.4% Total Fund Callan Money Market Funds Callan Short Fixed Inc Standard Deviation Re t u r n s 15Orange County Sanitation District                     Manager Analysis     Chandler-Long Term Operating Fund Period Ended June 30, 2020 Investment Philosophy Chandler Asset Management’s Short Term Bond strategy is driven by quantitative models and focuses on active duration management, sector selection and term structure. The strategy seeks to achieve consistent above-benchmark returns with low volatility relative to the style’s performance benchmark. The firm has a unique focus on high quality fixed income management, and places risk control as a higher objective than return. Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. Quarterly Summary and Highlights Long Term Operating Fund’s portfolio posted a 1.33% return for the quarter placing it in the 83 percentile of the Callan Short Term Fixed Income group for the quarter and in the 13 percentile for the last year. Long Term Operating Fund’s portfolio underperformed the ML:Corp/Gov 1-5 Yr by 0.51% for the quarter and underperformed the ML:Corp/Gov 1-5 Yr for the year by 0.01%. Quarterly Asset Growth Beginning Market Value $590,342,927 Net New Investment $25,000,000 Investment Gains/(Losses) $7,958,668 Ending Market Value $623,301,596 Performance vs Callan Short Term Fixed Income (Gross) 0% 1% 2% 3% 4% 5% 6% Last Quarter Last Last 3 Years Last 5 Years Last 5-1/2 Last 7 Years Last 10 Years Last 24-3/4 Year Years Years B(76) A(83) (75) B(9)A(13)(13) B(18)A(21)(19) B(28)A(31)(27)B(29) A(35)(28)B(33)A(37)(33)A(40)B(43)(40) A(14) B(24)(22) 10th Percentile 3.94 5.38 3.65 2.95 2.92 2.73 2.87 4.41 25th Percentile 3.15 4.78 3.38 2.75 2.66 2.48 2.54 4.13 Median 2.51 4.42 3.12 2.46 2.38 2.16 2.12 3.90 75th Percentile 1.83 3.89 2.97 2.24 2.19 1.98 1.85 3.65 90th Percentile 1.15 2.44 2.45 2.04 2.01 1.74 1.53 3.09 Long Term Operating Fund A 1.33 5.32 3.44 2.62 2.50 2.24 2.27 4.30 Blmbg Govt/Cred 1-5 Year Idx B 1.77 5.43 3.49 2.63 2.57 2.33 2.22 4.14 ML:Corp/Gov 1-5 Yr 1.84 5.32 3.48 2.64 2.58 2.36 2.27 4.17 Relative Return vs ML:Corp/Gov 1-5 Yr Re l a t i v e R e t u r n s (0.8%) (0.6%) (0.4%) (0.2%) 0.0% 0.2% 0.4% 0.6% 0.8% 13 2014 2015 2016 2017 2018 2019 20 Long Term Operating Fund Callan Short Term Fixed Income (Gross) Annualized Seven Year Risk vs Return 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% Blmbg Govt/Cred 1-5 Year Idx ML:Corp/Gov 1-5 Yr Long Term Operating Fund Standard Deviation Re t u r n s 17Orange County Sanitation District Long Term Operating Fund Return Analysis Summary Return Analysis The graphs below analyze the manager’s return on both a risk-adjusted and unadjusted basis. The first chart illustrates the manager’s ranking over different periods versus the appropriate style group. The second chart shows the historical quarterly and cumulative manager returns versus the appropriate market benchmark. The last chart illustrates the manager’s ranking relative to their style using various risk-adjusted return measures. Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. Performance vs Callan Short Term Fixed Income (Gross) (3%)(2%)(1%)0%1%2%3%4%5%6%7% 12/19- 6/20 2019 2018 2017 2016 2015 2014 2013 2012 2011 B(11)A(12)14 B(20)A(34)19 A(65)B(87)87 B(58)A(65)57 A(49)B(50)47 B(35) A(64)24 A(4)B(17)10 B(90) A(100) 89 A(21) B(38)27 A(1) B(4)4 10th Percentile 4.09 5.47 2.00 2.23 2.82 1.17 1.50 1.20 4.46 2.7225th Percentile 3.31 4.92 1.82 1.74 2.17 1.01 1.27 0.80 2.60 2.30 Median 3.00 4.52 1.69 1.31 1.56 0.91 1.11 0.65 1.81 1.85 75th Percentile 2.35 4.10 1.54 0.95 1.18 0.76 0.87 0.40 1.45 1.65 90th Percentile 1.05 3.51 1.33 0.66 1.03 0.64 0.73 0.29 0.92 1.44 Long Term Operating Fund A 3.87 4.70 1.60 1.18 1.58 0.85 1.98 (1.77)3.06 4.59 Blmbg Govt/Cred 1-5 Year Idx B 3.98 5.01 1.38 1.27 1.56 0.97 1.42 0.28 2.24 3.14 ML:Corp/Gov 1-5 Yr 3.83 5.08 1.40 1.28 1.62 1.05 1.51 0.32 2.47 3.10 Cumulative and Quarterly Relative Return vs ML:Corp/Gov 1-5 Yr Re l a t i v e R e t u r n s (5%) (4%) (3%) (2%) (1%) 0% 1% 2% 3% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Long Term Operating Fund Blmbg Govt/Cred 1-5 Year Idx Callan Short Fixed Inc Risk Adjusted Return Measures vs ML:Corp/Gov 1-5 Yr Rankings Against Callan Short Term Fixed Income (Gross) Seven Years Ended June 30, 2020 (1.0) (0.5) 0.0 0.5 1.0 1.5 2.0 Alpha Sharpe Excess Return Ratio Ratio A(89) B(96) B(68)A(68) A(61) B(62) 10th Percentile 0.84 1.27 0.38 25th Percentile 0.63 1.12 0.09 Median 0.38 1.02 (0.20) 75th Percentile 0.16 0.88 (0.53) 90th Percentile 0.03 0.67 (0.74) Long Term Operating Fund A 0.06 0.94 (0.27) Blmbg Govt/Cred 1-5 Year Idx B (0.05)0.94 (0.30) 18Orange County Sanitation District Long Term Operating Fund Bond Characteristics Analysis Summary Portfolio Characteristics This graph compares the manager’s portfolio characteristics with the range of characteristics for the portfolios which make up the manager’s style group. This analysis illustrates whether the manager’s current holdings are consistent with other managers employing the same style. Fixed Income Portfolio Characteristics Rankings Against Callan Short Term Fixed Income as of June 30, 2020 (0.5) 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 Average Effective Coupon OA Duration Life Yield Rate Convexity (11)(10)(23)(24) (91) (82) (48) (26) 10th Percentile 2.63 3.44 2.27 3.05 0.18 25th Percentile 1.98 2.73 1.49 2.81 0.09 Median 1.89 2.11 1.06 2.44 0.04 75th Percentile 1.65 1.93 0.79 2.13 0.00 90th Percentile 0.52 1.35 0.54 1.76 (0.07) Long Term Operating Fund 2.55 2.77 - 2.04 - ML:Corp/Gov 1-5 Yr 2.61 2.76 0.53 2.45 0.08 Sector Allocation and Quality Ratings The first graph compares the manager’s sector allocation with the average allocation across all the members of the manager’s style. The second graph compares the manager’s weighted average quality rating with the range of quality ratings for the style. Sector Allocation June 30, 2020 0%10%20%30%40%50%60%70%80% US Trsy 34.4 14.9 62.9 Gov Related 30.1 50 % Mg r M V 50 % Mg r M V 0.9 10.0 Corp (incl 144A) 23.3 57.4 27.0 Other 5.9 ABS 4.7 21.1 Cash 1.0 1.5 CMBS 0.2 2.7 CMOs 0.2 0.6 Tax-Exempt US Muni 0.2 RMBS 0.9 Long Term Operating Fund Callan Short Term Fixed Income ML:Corp/Gov 1-5 Yr Quality Ratings vs Callan Short Term Fixed Income A- A A+ AA- AA AA+ AAA Trsy Weighted Average Quality Rating (61)(9) 10th Percentile AA 25th Percentile AA Median AA 75th Percentile A 90th Percentile A Long TermOperating Fund AA ML:Corp/Gov 1-5 Yr AA 19Orange County Sanitation District Long Term Operating Fund Portfolio Characteristics Summary As of June 30, 2020 Portfolio Structure Comparison The charts below compare the structure of the portfolio to that of the index from the three perspectives that have the greatest influence on return. The first chart compares the two portfolios across sectors. The second chart compares the duration distribution. The last chart compares the distribution across quality ratings. Sector Allocation Long Term Operating Fund US Trsy 34% CMBS 0% Gov Related 30% CMOs 0% Corp (incl 144A) 23% Tax-Exempt US Muni 0% Other 6% Cash 1% ABS 5% ML:Corp/Gov 1-5 Yr US Trsy 63% Gov Related 10% Corp (incl 144A) 27% Duration Distribution 0% 10% 20% 30% 40% 50% 60% 70% 80% <1 16.9 2.1 1-3 39.4 60.3 3-5 43.4 37.7 5-7 0.3 7-10 >10 Years Duration Pe r c e n t o f P o r t f o l i o Weighted Average: Duration Long Term Operating Fund: ML:Corp/Gov 1-5 Yr: 2.55 2.61 Quality Distribution 0% 20% 40% 60% 80% 100% AAA 10.1 69.0 AA 68.5 4.8 A 14.9 12.9 BBB 0.5 13.4 BB B CCC CC C N/R 6.0 Quality Rating Pe r c e n t o f P o r t f o l i o Weighted Average: Quality Long Term Operating Fund: ML:Corp/Gov 1-5 Yr: AA AA 20Orange County Sanitation District Chandler-Liquid Operating Money Period Ended June 30, 2020 Investment Philosophy Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. Quarterly Summary and Highlights Liquid Operating Money Net’s portfolio posted a 0.02% return for the quarter placing it in the 62 percentile of the Callan Money Market Funds group for the quarter and in the 17 percentile for the last year. Liquid Operating Money Net’s portfolio underperformed the Citigroup 3-Month Treasury Bill by 0.12% for the quarter and outperformed the Citigroup 3-Month Treasury Bill for the year by 0.15%. Quarterly Asset Growth Beginning Market Value $113,512,314 Net New Investment $65,000,000 Investment Gains/(Losses) $88,983 Ending Market Value $178,601,297 Performance vs Callan Money Market Funds (Net) 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% Last Quarter Last Last 3 Years Last 5 Years Last 5-1/2 Last 7 Years Last 10 Years Last 24-3/4 Year Years Years (62)(34) (17) (22) (24)(24) (24)(25)(25)(25) (25)(24) (20)(19) (11) (22) 10th Percentile 2.62 2.20 2.11 1.67 1.56 1.31 0.99 2.41 25th Percentile 0.25 1.49 1.71 1.15 1.05 0.82 0.54 2.24 Median 0.03 1.17 1.39 0.89 0.81 0.63 0.44 2.09 75th Percentile 0.01 1.02 1.21 0.76 0.69 0.54 0.37 1.97 90th Percentile 0.00 0.77 0.97 0.59 0.54 0.42 0.29 1.83 Liquid Operating Money Net 0.02 1.71 1.72 1.16 1.06 0.82 0.59 2.40 Citigroup 3-Month Treasury Bill 0.14 1.56 1.72 1.15 1.05 0.83 0.61 2.26 Relative Returns vs Citigroup 3-Month Treasury Bill Re l a t i v e R e t u r n s (0.20%) (0.10%) 0.00% 0.10% 0.20% 0.30% 0.40% 13 2014 2015 2016 2017 2018 2019 20 Liquid Operating Money Net Callan Money Market Funds (Net) Annualized Seven Year Risk vs Return 0 1 2 3 4 5 6 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% Citigroup 3-Month Treasury Bill Liquid Operating Money Net Standard Deviation Re t u r n s 21Orange County Sanitation District Liquid Operating Money Net Return Analysis Summary Return Analysis The graphs below analyze the manager’s return on both a risk-adjusted and unadjusted basis. The first chart illustrates the manager’s ranking over different periods versus the appropriate style group. The second chart shows the historical quarterly and cumulative manager returns versus the appropriate market benchmark. The last chart illustrates the manager’s ranking relative to their style using various risk-adjusted return measures. Assets were transferred in kind to Chandler on 12/1/2014. Previous performance reflects PIMCO. Performance vs Callan Money Market Funds (Net) (0.5%) 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% 12/19- 6/20 2019 2018 2017 2016 2015 2014 2013 2012 2011 1521 2827 2212 3530 3033 2236 9822 9820 4424 1315 10th Percentile 1.00 3.21 1.89 1.42 1.32 0.28 0.35 0.30 0.85 0.12 25th Percentile 0.49 2.31 1.72 0.91 0.40 0.06 0.03 0.04 0.06 0.04 Median 0.30 1.96 1.53 0.61 0.14 0.01 0.01 0.01 0.01 0.01 75th Percentile 0.24 1.75 1.30 0.42 0.04 0.01 0.01 0.01 0.01 0.0190th Percentile 0.15 1.49 1.04 0.23 0.01 0.00 0.00 0.00 0.00 0.00 Liquid Operating Money Net 0.69 2.24 1.75 0.76 0.32 0.07 (0.06) (0.02)0.02 0.09 Citigroup 3-Month Treasury Bill 0.52 2.25 1.86 0.84 0.27 0.03 0.03 0.05 0.07 0.08 Cumulative and Quarterly Relative Return vs Citigroup 3-Month Treasury Bill Re l a t i v e R e t u r n s (1.4%) (1.2%) (1.0%) (0.8%) (0.6%) (0.4%) (0.2%) 0.0% 0.2% 0.4% 0.6% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Liquid Operating Money Net Callan Money Market Funds Risk Adjusted Return Measures vs Citigroup 3-Month Treasury Bill Rankings Against Callan Money Market Funds (Net) Seven Years Ended June 30, 2020 (3.5) (3.0) (2.5) (2.0) (1.5) (1.0) (0.5) 0.0 0.5 1.0 1.5 Alpha Sharpe Excess Return Ratio Ratio (30)(25)(25) 10th Percentile 0.87 0.38 0.50 25th Percentile (0.00) (0.09) (0.12) Median (0.19) (0.59) (2.25) 75th Percentile (0.28) (0.90) (2.55) 90th Percentile (0.40) (1.47) (2.67) Liquid Operating Money Net (0.06) (0.10) (0.11) 22Orange County Sanitation District Callan Research/Education  Research and Educational Programs The Callan Institute provides research to update clients on the latest industry trends and carefully structured educational programs to enhance the knowledge of industry professionals. Visit www.callan.com/library to see all of our publications, and www.callan.com/blog to view our blog “Perspectives.” For more information contact Barb Gerraty at 415-274-3093 / institute@callan.com. New Research from Callan’s Experts Coping with COVID-19: How Work Is Evolving for Investment Managers | Callan surveyed over 100 investment managers re- garding how their irms were responding to the COVID-19 pandem- ic, focusing on ofice closures and reopenings, work-from-home approaches, business travel, and meetings. Respondents relected a wide variety of irms by location, employee size, assets under management, and ownership structure. Breaking Bad: Better Call Hedge Funds? | In his latest Hedge Fund Monitor, Callan’s Jim McKee discusses four opportunities for hedge fund investors arising from the market dislocations stemming from the COVID-19 pandemic. Real Estate Indicators: Too Hot to Touch or Cool Enough to Handle? | Callan’s Real Assets Consulting group identiies seven in- dicators, based on spreads in real estate and ixed income markets, that, combined with an understanding of prevailing market dynam- ics, have helped signal when the institutional real estate market is overheated or cooled. Blog Highlights Guidance on Substantial Workforce Cuts and DC Plan Terminations | Employers that reduce their workforce or discon- tinue deined contribution (DC) plan eligibility for certain employee groups may experience an inadvertent “partial plan termination.” If not properly managed, this event could result in a disqualiica- tion of the entire plan. ‘Social Washing’ and How COVID-19 Has Emphasized the ‘S’ in ESG | While ESG-savvy investors are most likely famil- iar with “greenwashing,” which refers to the misrepresentation of environmental impact, the term “social washing” has gained new prominence as the investment community evaluates corporations’ responses to the sudden challenges presented by the coronavi- rus. Social washing refers to statements or policies that make a company appear more socially responsible than it actually is. Nonproits and the Pandemic: What to Do Now | For nonproits, this environment creates unique challenges, with many organiza- tions not only contending with the health crisis but also the impact of portfolio returns on their organization’s ability to fund grants, provide scholarships, and support programs and operations essential to their constituents. At the same time, these organizations face a potential decline in philanthropic contributions. Quarterly Periodicals Private Equity Trends, 1Q20 | A high-level summary of private equity activity in the quarter through all the investment stages Active vs. Passive Charts, 1Q20 | A comparison of active man- agers alongside relevant benchmarks over the long term Market Pulse Flipbook, 1Q20 | A quarterly market reference guide covering trends in the U.S. economy, developments for in- stitutional investors, and the latest data on the capital markets Capital Market Review, 1Q20 | Analysis and a broad overview of the economy and public and private market activity each quarter across a wide range of asset classes Hedge Fund Quarterly, 1Q20 | Commentary on developments for hedge funds and multi-asset class (MAC) strategies Real Assets Reporter, 1Q20 | In this quarter’s edition, we discuss the implications of the COVID-19 pandemic on the prospects for farmland investments. In addition, it includes analysis of the per- formance of real estate and other real assets in 1Q20. Education 2nd Quarter 2020 Events Miss out on a Callan conference or workshop? Event summa- ries and speakers’ presentations are available on our website: www.callan.com/library/ Please mark your calendar and look forward to upcoming invitations: Upcoming Webinars August 20 Credit Dislocation—Opportunities in Private Credit For more information about events, please contact Barb Gerraty: 415-274-3093 / gerraty@callan.com Education Founded in 1994, the “Callan College” offers educational sessions for industry professionals involved in the investment decision-mak- ing process. Introduction to Investments—Virtual This program familiarizes institutional investor trustees and staff and asset management advisers with basic investment theory, terminology, and practices. It is held over three days with virtual modules of 2.5-3 hours. This course is designed for individuals with less than two years of experience with asset-management oversight and/or support responsibilities. Tuition is $950 per per- son and includes instruction and digital materials. Next Session: October 13-15, 2020 Additional information including registration can be found at: www.callan.com/cc-introduction-virtual/ Introduction to Investments—In Person This program familiarizes institutional investor trustees and staff and asset management advisers with basic investment theory, terminology, and practices. It lasts one-and-a-half days and is de- signed for individuals with less than two years of experience with asset-management oversight and/or support responsibilities. Tu- ition is $2,350 per person and includes instruction, all materials, breakfast and lunch on each day, and dinner on the irst evening with the instructors. Additional information including dates and registration can be found at: www.callan.com/callan-college-intro-2/ Unique pieces of research the Institute generates each year50+ Total attendees of the “Callan College” since 19943,700 Attendees (on average) of the Institute’s annual National Conference525 Education: By the Numbers @CallanLLC Callan “Research is the foundation of all we do at Callan, and sharing our best thinking with the investment community is our way of helping to foster dialogue to raise the bar across the industry.” Greg Allen, CEO and Chief Research Oficer                     Definitions     Risk/Reward Statistics The risk statistics used in this report examine performance characteristics of a manager or a portfolio relative to a benchmark (market indicator) which assumes to represent overall movements in the asset class being considered. The main unit of analysis is the excess return, which is the portfolio return minus the return on a risk free asset (3 month T-Bill). Alpha measures a portfolio’s return in excess of the market return adjusted for risk. It is a measure of the manager’s contribution to performance with reference to security selection. A positive alpha indicates that a portfolio was positively rewarded for the residual risk which was taken for that level of market exposure. Beta measures the sensitivity of rates of portfolio returns to movements in the market index. A portfolio’s beta measures the expected change in return per 1% change in the return on the market. If a beta of a portfolio is 1.5, a 1 percent increase in the return on the market will result, on average, in a 1.5 percent increase in the return on the portfolio. The converse would also be true. Downside Risk stems from the desire to differentiate between "good risk" (upside volatility) and "bad risk" (downside volatility). Whereas standard deviation punishes both upside and downside volatility, downside risk measures only the standard deviation of returns below the target. Returns above the target are assigned a deviation of zero. Both the frequency and magnitude of underperformance affect the amount of downside risk. Excess Return Ratio is a measure of risk adjusted relative return. This ratio captures the amount of active management performance (value added relative to an index) per unit of active management risk (tracking error against the index.) It is calculated by dividing the manager’s annualized cumulative excess return relative to the index by the standard deviation of the individual quarterly excess returns. The Excess Return Ratio can be interpreted as the manager’s active risk/reward tradeoff for diverging from the index when the index is mandated to be the "riskless" market position. Information Ratio measures the manager’s market risk-adjusted excess return per unit of residual risk relative to a benchmark. It is computed by dividing alpha by the residual risk over a given time period. Assuming all other factors being equal, managers with lower residual risk achieve higher values in the information ratio. Managers with higher information ratios will add value relative to the benchmark more reliably and consistently. R-Squared indicates the extent to which the variability of the portfolio returns are explained by market action. It can also be thought of as measuring the diversification relative to the appropriate benchmark. An r-squared value of .75 indicates that 75% of the fluctuation in a portfolio return is explained by market action. An r-squared of 1.0 indicates that a portfolio’s returns are entirely related to the market and it is not influenced by other factors. An r-squared of zero indicates that no relationship exists between the portfolio’s return and the market. Relative Standard Deviation is a simple measure of a manager’s risk (volatility) relative to a benchmark. It is calculated by dividing the manager’s standard deviation of returns by the benchmark’s standard deviation of returns. A relative standard deviation of 1.20, for example, means the manager has exhibited 20% more risk than the benchmark over that time period. A ratio of .80 would imply 20% less risk. This ratio is especially useful when analyzing the risk of investment grade fixed-income products where actual historical durations are not available. By using this relative risk measure over rolling time periods one can illustrate the "implied" historical duration patterns of the portfolio versus the benchmark. Residual Portfolio Risk is the unsystematic risk of a fund, the portion of the total risk unique to the fund (manager) itself and not related to the overall market. This reflects the "bets" which the manager places in that particular asset market. These bets may reflect emphasis in particular sectors, maturities (for bonds), or other issue specific factors which the manager considers a good investment opportunity. Diversification of the portfolio will reduce or eliminate the residual risk of that portfolio. 27 Risk/Reward Statistics Rising Declining Periods refer to the sub-asset class cycles vis-a-vis the broader asset class. This is determined by evaluating the cumulative relative sub-asset class index performance to that of the broader asset class index. For example, to determine the Growth Style cycle, the S&P 500 Growth Index (sub-asset class) performance is compared to that of the S&P 500 Index (broader asset class). Sharpe Ratio is a commonly used measure of risk-adjusted return. It is calculated by subtracting the "risk-free" return (usually 3 Month Treasury Bill) from the portfolio return and dividing the resulting "excess return" by the portfolio’s risk level (standard deviation). The result is a measure of return gained per unit of risk taken. Sortino Ratio is a downside risk-adjusted measure of value-added. It measures excess return over a benchmark divided by downside risk. The natural appeal is that it identifies value-added per unit of truly bad risk. The danger of interpretation, however, lies in these two areas: (1) the statistical significance of the denominator, and (2) its reliance on the persistence of skewness in return distributions. Standard Deviation is a statistical measure of portfolio risk. It reflects the average deviation of the observations from their sample mean. Standard deviation is used as an estimate of risk since it measures how wide the range of returns typically is. The wider the typical range of returns, the higher the standard deviation of returns, and the higher the portfolio risk. If returns are normally distributed (ie. has a bell shaped curve distribution) then approximately 2/3 of the returns would occur within plus or minus one standard deviation from the sample mean. Total Portfolio Risk is a measure of the volatility of the quarterly excess returns of an asset. Total risk is composed of two measures of risk: market (non-diversifiable or systematic) risk and residual (diversifiable or unsystematic) risk. The purpose of portfolio diversification is to reduce the residual risk of the portfolio. Tracking Error is a statistical measure of a portfolio’s risk relative to an index. It reflects the standard deviation of a portfolio’s individual quarterly or monthly returns from the index’s returns. Typically, the lower the Tracking Error, the more "index-like" the portfolio. Treynor Ratio represents the portfolio’s average excess return over a specified period divided by the beta relative to its benchmark over that same period. This measure reflects the reward over the risk-free rate relative to the systematic risk assumed. Note: Alpha, Total Risk, and Residual Risk are annualized. 28 Fixed Income Portfolio Characteristics All Portfolio Characteristics are derived by first calculating the characteristics for each security, and then calculating the market value weighted average of these values for the portfolio. Allocation by Sector - Sector allocation is one of the tools which managers often use to add value without impacting the duration of the portfolio. The sector weights exhibit can be used to contrast a portfolio’s weights with those of the index to identify any significant sector bets. Average Coupon - The average coupon is the market value weighted average coupon of all securities in the portfolio. The total portfolio coupon payments per year are divided by the total portfolio par value. Average Moody’s Rating for Total Portfolio - A measure of the credit quality as determined by the individual security ratings. The ratings for each security, from Moody’s Investor Service, are compiled into a composite rating for the whole portfolio. Quality symbols range from Aaa+ (highest investment quality - lowest credit risk) to C (lowest investment quality - highest credit risk). Average Option Adjusted (Effective) Convexity - Convexity is a measure of the portfolio’s exposure to interest rate risk. It is a measure of how much the duration of the portfolio will change given a change in interest rates. Generally, securities with negative convexities are considered to be risky in that changes in interest rates will result in disadvantageous changes in duration. When a security’s duration changes it indicates that the stream of expected future cash-flows has changed, generally having a significant impact on the value of the security. The option adjusted convexity for each security in the portfolio is calculated using models developed by Lehman Brothers and Salomon Brothers which determine the expected stream of cash-flows for the security based on various interest rate scenarios. Expected cash-flows take into account any put or call options embedded in the security, any expected sinking-fund paydowns or any expected mortgage principal prepayments. Average Option Adjusted (Effective) Duration - Duration is one measure of the portfolio’s exposure to interest rate risk. Generally, the higher a portfolio’s duration, the more that its value will change in response to interest rate changes. The option adjusted duration for each security in the portfolio is calculated using models developed by Lehman Brothers and Salomon Brothers which determine the expected stream of cash-flows for the security based on various interest rate scenarios. Expected cash-flows take into account any put or call options embedded in the security, any expected sinking-fund paydowns or any expected mortgage principal prepayments. Average Price - The average price is equal to the portfolio market value divided by the number of securities in the portfolio. Portfolios with an average price above par will tend to generate more current income than those with an average price below par. Average Years to Expected Maturity - This is a measure of the market-value-weighted average of the years to expected maturity across all of the securities in the portfolio. Expected years to maturity takes into account any put or call options embedded in the security, any expected sinking-fund paydowns or any expected mortgage principal prepayments. Average Years to Stated Maturity - The average years to stated maturity is the market value weighted average time to stated maturity for all securities in the portfolio. This measure does not take into account imbedded options, sinking fund paydowns, or prepayments. Current Yield - The current yield is the current annual income generated by the total portfolio market value. It is equal to the total portfolio coupon payments per year divided by the current total portfolio market value. 29 Fixed Income Portfolio Characteristics Duration Dispersion - Duration dispersion is the market-value weighted standard deviation of the portfolio’s individual security durations around the total portfolio duration. The higher the dispersion, the more variable the security durations relative to the total portfolio duration ("barbellness"), and the smaller the dispersion, the more concentrated the holdings’ durations around the overall portfolio’s ("bulletness"). The purpose of this statistic is to gauge the "bulletness" or "barbellness" of a portfolio relative to its total duration and to that of its benchmark index. Effective Yield - The effective yield is the actual total annualized return that would be realized if all securities in the portfolio were held to their expected maturities. Effective yield is calculated as the internal rate of return, using the current market value and all expected future interest and principal cash flows. This measure incorporates sinking fund paydowns, expected mortgage principal prepayments, and the exercise of any "in-the-money" imbedded put or call options. Weighted Average Life - The weighted average life of a security is the weighted average time to payment of all remaining principal. It is calculated by multiplying each expected future principal payment amount by the time left to the payment. This amount is then divided by the total amount of principal remaining. Weighted average life is commonly used as a measure of the investment life for pass-through security types for comparison to non-pass-through securities. 30                     Disclosures    List of Callan’s Investment Manager Clients Confidential – For Callan Client Use Only Callan takes its fiduciary and disclosure responsibilities to clients very seriously. We recognize that there are numerous potential conflicts of interest encountered in the investment consulting industry, and that it is our responsibility to manage those conflicts effectively and in the best interest of our clients. At Callan, we employ a robust process to identify, manage, monitor, and disclose potential conflicts on an ongoing basis. The list below is an important component of our conflicts management and disclosure process. It identifies those investment managers that pay Callan fees for educational, consulting, software, database, or reporting products and services. We update the list quarterly because we believe that our fund sponsor clients should know the investment managers that do business with Callan, particularly those investment manager clients that the fund sponsor clients may be using or considering using. Please note that if an investment manager receives a product or service on a complimentary basis (e.g., attending an educational event), they are not included in the list below. Callan is committed to ensuring that we do not consider an investment manager’s business relationship with Callan, or lack thereof, in performing evaluations for or making suggestions or recommendations to its other clients. Please refer to Callan’s ADV Part 2A for a more detailed description of the services and products that Callan makes available to investment manager clients through our Institutional Consulting Group, Independent Adviser Group, and Fund Sponsor Consulting Group. Due to the complex corporate and organizational ownership structures of many investment management firms, parent and affiliate firm relationships are not indicated on our list. Fund sponsor clients may request a copy of the most currently available list at any time. Fund sponsor clients may also request specific information regarding the fees paid to Callan by particular fund manager clients. Per company policy, information requests regarding fees are handled exclusively by Callan’s Compliance department. Quarterly List as of June 30, 2020 June 30, 2020 1 Manager Name Aberdeen Standard Investments Acadian Asset Management LLC AEGON USA Investment Management Inc. AEW Capital Management AllianceBernstein Allianz American Century Investments Amundi Pioneer Asset Management AQR Capital Management Ares Management LLC Ariel Investments, LLC Aristotle Capital Management, LLC Atlanta Capital Management Co., LLC Aviva Investors Americas AXA Investment Managers Baillie Gifford International, LLC Baird Advisors Baron Capital Management, Inc. Manager Name Barrow, Hanley, Mewhinney & Strauss, LLC BlackRock BMO Global Asset Management BNP Paribas Asset Management BNY Mellon Asset Management Boston Partners Brandes Investment Partners, L.P. Brandywine Global Investment Management, LLC BrightSphere Investment Group Brown Brothers Harriman & Company Cambiar Investors, LLC CapFinancial Partners, LLC Capital Group Carillon Tower Advisers CastleArk Management, LLC Causeway Capital Management LLC Chartwell Investment Partners ClearBridge Investments, LLC June 30, 2020 2 Manager Name Cohen & Steers Capital Management, Inc. Columbia Management Investments Columbus Circle Investors Credit Suisse Asset Management D.E. Shaw Investment Management, L.L.C. DePrince, Race & Zollo, Inc. Diamond Hill Capital Management, Inc. Dimensional Fund Advisors LP Doubleline Duff & Phelps Investment Management Co. DWS EARNEST Partners, LLC Eaton Vance Management Epoch Investment Partners, Inc. Fayez Sarofim & Company Federated Hermes, Inc. Fidelity Institutional Asset Management Fiera Capital Corporation First Hawaiian Bank Wealth Management Division First State Investments Fisher Investments Fortress Investment Group Franklin Templeton Fred Alger Management, Inc. GAM (USA) Inc. GCM Grosvenor Glenmeade Investment Management, LP GlobeFlex Capital, L.P. Goldman Sachs Green Square Capital Advisors, LLC Guggenheim Investments GW&K Investment Management Harbor Capital Group Trust Hartford Investment Management Co. Heitman LLC Hotchkis & Wiley Capital Management, LLC HPS Investment Partners, LLC Income Research + Management, Inc. Insight Investment Management Limited Intech Investment Management, LLC Manager Name Intercontinental Real Estate Corporation Invesco Investec Asset Management North America, Inc. Ivy Investments J.P. Morgan Janus Jennison Associates LLC Jobs Peak Advisors KeyCorp Lazard Asset Management Legal & General Investment Management America Lincoln National Corporation Longview Partners Loomis, Sayles & Company, L.P. Lord Abbett & Company Los Angeles Capital Management LSV Asset Management MacKay Shields LLC Macquarie Investment Management (MIM) Manulife Investment Management Marathon Asset Management, L.P. McKinley Capital Management, LLC Mellon MetLife Investment Management MFS Investment Management MidFirst Bank Mondrian Investment Partners Limited Montag & Caldwell, LLC Morgan Stanley Investment Management Mountain Pacific Advisors, LLC MUFG Union Bank, N.A. Natixis Investment Managers Neuberger Berman Newton Investment Management Nikko Asset Management Co., Ltd. Nile Capital Group LLC Northern Trust Asset Management Nuveen P/E Investments Pacific Investment Management Company June 30, 2020 3 Manager Name Parametric Portfolio Associates LLC Pathway Capital Management Peregrine Capital Management, LLC Perkins Investment Management PFM Asset Management LLC PGIM Fixed Income PineBridge Investments PNC Capital Advisors, LLC Polen Capital Management Principal Global Investors Putnam Investments, LLC QMA LLC RBC Global Asset Management Regions Financial Corporation Robeco Institutional Asset Management, US Inc. Rothschild & Co. Asset Management US S&P Dow Jones Indices Schroder Investment Management North America Inc. SLC Management Smith Graham & Co. Investment Advisors, L.P. State Street Global Advisors Stone Harbor Investment Partners L.P. Manager Name Strategic Global Advisors T. Rowe Price Associates, Inc. The TCW Group, Inc. Thompson, Siegel & Walmsley LLC Thornburg Investment Management, Inc. Tri-Star Trust Bank UBS Asset Management USAA Real Estate VanEck Versus Capital Group Victory Capital Management Inc. Virtus Investment Partners, Inc. Vontobel Asset Management, Inc. Voya WCM Investment Management WEDGE Capital Management Wellington Management Company LLP Wells Fargo Asset Management Western Asset Management Company LLC Westfield Capital Management Company, LP William Blair & Company LLC CHANDLER ASSET MANAGEMENT, INC. | 800.317.4747 | www.chandlerasset.com INVESTMENT REPORT Period Ending June 30, 2020 Orange County Sanitation District SECTION 1 Economic Update SECTION 2 Account Profile SECTION 3 Consolidated Information SECTION 4 Portfolio Holdings SECTION 5 Transactions Table of Contents As of June 30, 2020 1 SECTION ||||||||||||||Section 1 |Economic Update 2 Economic Update ƒ ƒ ƒ Economic data remains weak but is showing signs of improvement. We believe financial market participants are looking through the data and expect conditions to recover further in the second half of the year, supported by robust fiscal and monetaryrelief.FirstquarterGDP declined5.0% andthe decline in second quarter GDPis expectedto be more severe,but economic output is expected to grow in the third quarter. More than 40million people have filedfor unemploymentsince mid-March, though many of those jobs have already started to return. We believe additional fiscal stimulus, beyond the $2.7 trillion that has already been announced, may be necessary to foster a strong recovery. The Federal Open Market Committee (FOMC) kept monetary policy unchanged atits June 9-10meeting,as expected,with the fed funds targetrate in the range of 0%-0.25%. According the Fed's economicprojections, policymakersexpect tokeep that range unchanged through 2022. The Fed will continue to purchase Treasury and agency mortgage-backed securities as needed to support smooth market functioning and will continue to support the flow of credit to households, businesses, andmunicipalitiesthroughthe variouslendingprogramsthathave already been announced. Although some economicdata hasrecentlysurprisedtothe upside,Fed ChairPowell maintaineda dovish tone duringhis press conference and cautioned that unemployment is likely to remain elevated even as the economy recovers. He noted the outlook for the economy remains highly uncertain and depends largely on the path of the pandemic. He also hinted that the Fed is considering the option of yield curve control (i.e. structuring theirbond purchases to target a cap on yields across the Treasury yield curve). Overall, the Fed remains highly accommodative. Treasury yields were nearly unchanged in June. The yield on 2-yearTreasuries declined about one basis pointto 0.15% and the yieldon10-yearTreasurieswasessentiallyunchangedat 0.66%.Global economicweakness continues to putdownward pressure on inflation expectations. An ongoing global demand for safe-haven assets has also kept a lid on Treasury rates. 3 Source: US Department of Labor Source: US Department of Labor Employment U.S. nonfarm payrolls were better than expected in June increasing by 4,800,000 versus expectations of 3,230,000. The unemployment rate declined to 11.1% in June (versus expectations of 12.5%) from 13.3% in May.Ifthe workerswho classifiedthemselves asemployed butabsent fromwork in the June survey had instead been classified as unemployed on temporary layoff, the total unemployment rate would have been about 1% higher. Job growth was broad-based in June, with particularly strong gains in leisure and hospitality and retail trade, but the improvement was still a long way from recovering the number of jobs lost in those sectors in April. The U-6 underemployment rate, which includesthose whoare marginally attachedto the labor force and employed part time for economicreasons, remained very high but eased to 18.0% in June from 21.2% in May. The labor participation rate increased to 61.5% in June from 60.8% in May. -22,000 -18,000 -14,000 -10,000 -6,000 -2,000 2,000 6,000 10,000 MO M C h a n g e I n ( 0 0 0 ' s ) Nonfarm Payroll (000's) Non-farm Payroll (000's) 3 month average (000's) 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% 14.0% 16.0% 18.0% 20.0% 22.0% 24.0% Unemployment Rate Underemployment Rate (U6) Unemployment Rate (U3) Ra t e ( % ) 4 Initial Claims for Unemployment 1,314 1,413 1,482 1,540 1,566 1,897 2,123 2,446 2,687 3,176 3,867 4,442 5,237 6,615 18,062 18,760 19,231 20,289 20,606 21,268 20,841 24,912 22,548 22,377 18,011 15,819 11,914 - 5,000 10,000 15,000 20,000 25,000 In t h o u s a n d s Initial Jobless Claims Continuing Claims Initial Claims For Unemployment April 03, 2020 -July 03, 2020 In the most recent week of July 4th, more than 1.3 million people filed an initial claim for unemployment. The level of continuing unemployment claims (where the datais lagged by one week) remained very high inthe weekof June 26th butdeclined tonearly 18.1million from the prior week level of about 18.8 million. Source: US Department of Labor 5 Source: US Department of Labor Source: US Department of Commerce Inflation The Consumer Price Index (CPI) was up 0.1% year-over-year in May, down from 0.3% in April. Core CPI (CPI less food and energy) was up just 1.2% year-over-year in May, down from 1.4% in April. The Personal Consumption Expenditures (PCE) index was up just0.5% year-over-yearin May, versus up 0.6% year-over-year in April and 1.3% in March. Core PCE, which is the Fed's primary inflation gauge, was up 1.0% year-over- yearinMay, versus up1.0% year-over-yearinApril and1.7% inMarch. Consumerpricingdataindicate thatthe effect of the pandemic has been deflationary. 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% Personal Consumption Expenditures (PCE) PCE Price Deflator YOY % Change PCE Core Deflator YOY % Change YO Y ( % ) C h a n g e 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% Consumer Price Index (CPI) CPI YOY % Change Core CPI YOY % Change YO Y ( % ) C h a n g e 6 On a year-over-year basis, retail sales were down 6.1% in May versus down of 19.9% in April. On a month-over-month basis, retail sales jumped 17.7% in May (a much stronger rebound than expected), following a 14.7% decline in April. In May, month-over-month increases were particularlystrongforclothing,furniture,sportinggoods,electronics, appliances, and auto sales. Consumerconfidence continued to recover in June. The Consumer Confidence index rose to 98.1 in June from 85.9 in May. Both the Present Situation index the Expectations index improved. Source: US Department of Commerce Source: The Conference Board -25.0% -20.0% -15.0% -10.0% -5.0% 0.0% 5.0% 10.0% Retail Sales YOY % Change YO Y ( % ) C h a n g e 80 90 100 110 120 130 140 150 In d e x L e v e l Consumer Confidence Consumer 7 Source: The Conference Board Source: Federal Reserve Bank of Chicago Economic Activity The Conference Board’s LeadingEconomicIndex (LEI) rose 2.8% in May, followinga6.1%decline inApril.On ayear-over-year basis,the LEIwas down 10.6% in May versus down 13.0% in April. According to the Conference Board, the path toward economic recovery remains highly uncertain. The Chicago Fed National Activity Index (CFNAI) increased to 2.61 in May from -17.89 in April. On a 3-month moving average basis, the CFNAI improved to -6.65 in May from -7.50 in April, which remains deeply below the -0.7 recessionary level. -8.00 -7.00 -6.00 -5.00 -4.00 -3.00 -2.00 -1.00 0.00 1.00 2.00 Chicago Fed National Activity Index (CFNAI) 3 M o n t h A v e r a g e -8.0% -6.0% -4.0% -2.0% 0.0% 2.0% 4.0% Leading Economic Indicators (LEI) MO M ( % ) C h a n g e 8 Source: US Department of Commerce Source: S&P Housing 0 200 400 600 800 1000 1200 1400 1600 1800 2000 MO M C h a n g e ( I n T h o u s a n d s o f U n i t s ) Housing Starts Multi Family Housing Starts Single Family Housing Starts 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% S&P/Case-Shiller 20 City Composite Home Price Index YO Y ( % ) C h a n g e Housingstarts rose 4.3% in May toan annual pace of 974,000. Single family starts were roughly flat at an annualized rate of 675,000, while multi- family starts increased 15.0% to an annualized rate of 299,000. Permits increased 14.4% in May to an annualized rate of 1,220,000. According to the Case-Shiller 20-City home price index, home prices were up 4.0% year-over-year in April versus up 3.9% year-over-year in March. We believe low inventory and low mortgage rates continue to support prices. 9 Source: Institute for Supply Management Source: Federal Reserve Manufacturing The Institute for Supply Management (ISM) manufacturing index improved meaningfully to 52.6 in June from 43.1 in May. The readingabove 50.0 suggests that the manufacturing sector is no longer contracting. The Industrial Production index was down 15.3% year-over-year in May, versus down 16.3% in April. On amonth-over-month basis, the Industrial Production index increased 1.4% in May, following a12.5% decline in April. Capacity Utilization improved to 64.8% in May from 64.0% in April, but remains well below the long-run average of 79.8%. Overall manufacturing conditions remain under pressure but the sector is showing modest improvement from April. 40 42 44 46 48 50 52 54 56 58 60 62 Institute of Supply Management Purchasing Manager Index EXPANDING CONTRACTING -20.0% -16.0% -12.0% -8.0% -4.0% 0.0% 4.0% 8.0% Industrial Production YO Y ( % ) C h a n g e 10 Source: US Department of Commerce Source: US Department of Commerce 6/19 9/19 12/19 3/20 3.0% 2.1% 1.2% -4.7% -1.2% -0.2% -1.1% -1.8% -0.7% -0.1% 1.5% 1.3% 0.5% 0.2% 0.2% 0.1% 0.3% 0.1% 0.2% 0.1% 2.0% 2.1% 2.1% -5.0% Components of GDP Federal Government Expenditures State and Local (Consumption and Gross Investment) Net Exports and Imports Total Gross Private Domestic Investment Personal Consumption Expenditures -6.0% -5.0% -4.0% -3.0% -2.0% -1.0% 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% Gross Domestic Product (GDP) GDP QOQ % Change GDP YOY % Change Gross Domestic Product (GDP) First quarter US gross domestic product (GDP) declined 5.0%, a slightly larger decline than the initial estimate of -4.8%. Consumer spending declined 6.8% in the quarter. Notably, the decline in second quarter 2020 GDP is expected to be much more severe. The Bloomberg median estimate for second quarter GDP is -34.7%, and consumer spending is expected to decline 39.7%. The consensus forecast calls for a return to positive GDP growth in the third quarter. According to the National Bureau of Economic Research, the US economy officially entered a recession in February 2020, following a 128-month economic expansion. Economic data remains weak but is showing early signs of improvement, which suggests that the recession (which is the period between the peak of economic activity and the trough) may technically already be over. 11 Federal Reserve Source: Federal Reserve Source: Bloomberg The Fed has taken a wide range ofaggressive actionsto helpstabilize andprovide liquidity to the financial markets. The Fed has lowered the fed funds target rate to a range of 0.0%-0.25% and continues to purchase Treasury and agency mortgage-backed securities to support smooth market functioning. Policymakers reinstated the Commercial PaperFunding Facilityand MoneyMarket Mutual Fund LiquidityFacility inorder to provide liquidity to the commercial paper, money markets, and the municipal bond markets. The Fed has established the Primary Market Corporate Credit Facility and Secondary Market Corporate Credit Facility to support the corporate bond market. The Term Asset-Backed SecuritiesLoanFacilityhasbeenestablishedto enable the issuance of asset-backed securities backed by student loans, autoloans, creditcard loans, and loans guaranteed by the Small Business Administration. The Fed hasestablished thePaycheck ProtectionProgram LiquidityFacility and Fed’s Main Street Lending Facility to support the flow of credit to businesses. The Fed established the Municipal Liquidity Facility to purchase short-term debt directly from US states, counties, and cities. The Fed has also provided short-term fundingthrough large-scale repo operations and lowered the reserve requirement for depository institutions. 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% Effective Federal Funds Rate Yi e l d ( % ) 3,500,000 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 Federal Reserve Balance Sheet Assets In $ m i l l i o n s 12 Source: Bloomberg Source: Bloomberg 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% US Treasury Note Yields 2-Year 5-Year 10-Year Yi e l d ( % ) 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% US Treasury Yield Curve Jun-20 Mar-20 Jun-19 Yi e l d ( % ) Bond Yields AtJune month-end, Treasury yields were much loweron ayear-over-yearbasis. The 3-month T-bill yield was down 196 basis points, the 2-year Treasury yield was down 161 basis points, and the 10-Year Treasury yield was down 135 basis points, year-over-year. Much of the spread movement was in the month of March 2020, with the Fed cutting rates by a total of 150basis points and concerns abouta global recession and a flight to safe-haven assets driving down yields across the curve. 13 Section 2|SECTION ||||||||||||||Section 2 |Account Profile 14 Objectives Chandler Asset Management Performance Objective Liquid Operating Monies – will be compared to the 3-month T-Bill rate and operate with a maximum maturity of one year. Long-Term Operating Monies – will be compared to the ICE BAML 1-5 Year Corporate Government Rated AAA – A Index. Investment Objectives The investment objectives of the Orange County Sanitation District are first, to provide safety of principal to ensure the preservation of capital in the overall portfolio; second, to provide sufficient liquidity to meet all operating requirements; and third, to earn a commensurate rate of return consistent with the constraints imposed by the safety and liquidity objectives. Strategy In order to achieve these objectives, the portfolio invests in high quality fixed income securities consistent with the investment policy and California Government Code. As of June 30, 2020 15 Compliance As of June 30, 2020 Category Standard Comment Treasury Issues 10% minimum; 5 years max maturity Complies* U.S. Agencies 20% max per agency of the U.S. Government, which does not provide the full faith and credit of the U.S. government; 5 years max maturity Complies Supranational Obligations "AA" rated or better by a NRSRO; 30% maximum; 5 years max maturity; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development ("IBRD"), the International Finance Corporation ("IFC") or the Inter- American Development Bank ("IADB") Complies Corporate Medium Term Notes "A" rated or better long term debt by a NRSRO; 30% maximum; 5% max issuer; 5 years max maturity; Issued by corporations organized and operating within the U.S. or issued by depository institutions licensed by the U.S. or any state and operating within the U.S.Complies Municipal Securities "A" rated or higher by a NRSRO; Taxable or tax-exempt municipal bonds issued by any of the 50 states; 10% maximum; 5% max issuer; 5 years max maturity Complies Mortgage-Backed Securities/ Collateralized Mortgage Obligations/ Asset-Backed Securities "AA" rated or better by a NRSRO; 20% maximum (combined MBS/CMO/ABS); 5% max issuer (except U.S. government or its agencies) ; 5 years max maturity Complies* Negotiable Certificates of Deposit (NCD) "A" rated or better long term debt by a NRSRO; or "A-1"/ highest short term rating by a NRSRO; 30% maximum; 5% max issuer; 5 years max maturity Complies Certificates of Deposit 5% max issuer; 5 years max maturity; Secured/ collateralized Complies Banker’s Acceptances A-1 rated or highest short term rating by a NRSRO; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1 rated or better by a NRSRO; "A" rated or better long term debt issuer by a NRSRO; Issuer is a corporation organized and operating in the U.S. with assets > $500 million; 25% maximum; 5% max issuer; 10% max of the outstanding commercial paper of any single issuer; 270 days max maturity Complies Mutual Fund & Money Market Mutual Fund Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM >$500 million and experience > than 5 years; 20% maximum in Mutual Funds; 10% per one Mutual Fund; 20% max per issuer on Money Market Mutual Funds; 20% max of OCSD's surplus money Complies Repurchase Agreements 102% collateralization Complies Reverse Repurchase Agreements 5% maximum, 90 days max maturity Complies Local Agency Investment Fund (LAIF)No more than the lesser of 15% of the portfolio or the statutory maximum invested in LAIF; Not used by investment adviser; Investment of OCSD funds in LAIF shall be subject to investigation and due diligence prior to investing Complies OCCIP 15% maximum; Not used by investment adviser; Orange County Treasurer's Money Market Commingled Investment Pool; Investment of OCSD funds in OCCIP shall be subject to investigation and due diligence prior to investing Complies Prohibited Mortgage Derivatives, which include interest-only payments (IOs) and principal-only payments (POs); Inverse floaters, and RE-REMICS (Real Estate Mortgage Investment Conduits) Complies Avg Duration Not to exceed 60 months - (80% to 120% of the benchmark)Complies Max Per Holding 5% max of the total debt outstanding of any issuer per individual holding Complies Max Per Issuer 5% max per issuer (except Supranationals, U.S. Government, Agencies, Mutual Fund)Complies Maximum Maturity 5 years maximum maturity Complies* Orange County Sanitation District Long Term Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy *The portfolio has twenty (20) securities with maturities greater than 5 years including four (4) CMOs and sixteen (16) MBS. All securities were inherited from the previous manager and complied at time of purchase. 16 Portfolio Characteristics Orange County Sanitation District Long Term 6/30/2020 3/31/2020 Benchmark* Portfolio Portfolio Average Maturity (yrs)2.71 2.77 2.74 Average Modified Duration 2.58 2.55 2.47 Average Purchase Yield n/a 2.04% 2.22% Average Market Yield 0.33% 0.33% 0.89% Average Quality**AAA AA/Aa1 AA/Aa1 Total Market Value 623,291,089 590,338,610 *ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. Multiple securities were purchased across the Treasury, Agency, Supranational, Commercial Paper and Corporate sectors of the market to keep the portfolio structure consistent with Chandler objectives. The purchased securities ranged in maturity from June 2020 to June 2025. Several securities matured and $25 million was contributed to the portfolio during the reporting period to help facilitate the new holdings in the portfolio. As of June 30, 2020 17 Orange County Sanitation District Long Term Sector Distribution ABS 4.7% Agency 30.1% CMO 0.2% Corporate 23.3% Money Market Fund FI 1.0% Mortgage Pass Thru 0.2% Municipal Bonds 0.3% Supranational 6.0% US Treasury 34.3% June 30, 2020 March 31, 2020 ABS 6.2% Agency 27.8% CMO 0.2% Corporate 23.8% Money Market Fund FI 1.8% Mortgage Pass Thru 0.2% Municipal Bonds 0.3% Supranational 5.7% US Treasury 32.4% Commercial Paper 1.7% As of June 30, 2020 The sector allocation was relatively stable during the quarter. Some of the subtle changes include the 1.9% and 2.3% increase in the Treasury and Agency allocation, to 34.3% and 30.1% of the portfolio, respectively, partially offset by the 1.7% decline in the Commercial Paper allocation. 18 Issue Name Investment Type % Portfolio Government of United States US Treasury 34.29% Federal National Mortgage Association Agency 12.69% Federal Home Loan Bank Agency 9.27% Federal Home Loan Mortgage Corp Agency 5.85% Intl Bank Recon and Development Supranational 2.67% Inter-American Dev Bank Supranational 2.40% Federal Farm Credit Bank Agency 2.28% Honda ABS ABS 1.62% US Bancorp Corporate 1.59% Toronto Dominion Holdings Corporate 1.41% Nissan ABS ABS 1.38% Wells Fargo Corp Corporate 1.32% JP Morgan Chase & Co Corporate 1.29% Apple Inc Corporate 1.17% John Deere ABS ABS 1.17% Bank of America Corp Corporate 1.16% Charles Schwab Corp/The Corporate 1.15% Royal Bank of Canada Corporate 1.12% Berkshire Hathaway Corporate 1.10% Chubb Corporation Corporate 1.05% First American Govt Obligation Fund Class-Z Money Market Fund FI 1.04% PNC Financial Services Group Corporate 1.04% ChevronTexaco Corp Corporate 1.01% IBM Corp Corporate 0.98% International Finance Corp Supranational 0.89% Intel Corp Corporate 0.87% Bank of New York Corporate 0.85% Honeywell Corp Corporate 0.82% HSBC Holdings PLC Corporate 0.75% Honda Motor Corporation Corporate 0.70% Wal-Mart Stores Corporate 0.68% General Dynamics Corp Corporate 0.52% Microsoft Corporate 0.50% Oracle Corp Corporate 0.49% Exxon Mobil Corp Corporate 0.49% Morgan Stanley Corporate 0.48% Merck & Company Corporate 0.34% Mercedes-Benz Auto Lease Trust ABS 0.33% Issuers Orange County Sanitation District Long Term – Account #10268 As of June 30, 2020 19 Issue Name Investment Type % Portfolio New York City Transitional Finance Authority Municipal Bonds 0.23% Deere & Company Corporate 0.22% Toyota ABS ABS 0.19% BlackRock Inc/New York Corporate 0.18% Federal National Mortgage Association Mortgage Pass Thru 0.16% Federal Home Loan Mortgage Corp CMO 0.12% University of California Municipal Bonds 0.07% Federal National Mortgage Association CMO 0.03% GNMA Mortgage Pass Thru 0.02% AMRESCO Residental Securities Corp CMO 0.02% SLM Corp ABS 0.00% Small Business Administration ABS 0.00% Federal Home Loan Mortgage Corp Mortgage Pass Thru 0.00% TOTAL 100.00% Issuers Orange County Sanitation District Long Term – Account #10268 As of June 30, 2020 20 AAA AA A <A NR 06/30/20 10.1% 68.5% 14.9% 0.5% 6.0% 03/31/20 9.5% 69.9% 15.2% 0.5% 4.9% Source: S&P Ratings June 30, 2020 vs. March 31, 2020 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% AAA AA A <A NR 6/30/2020 3/31/2020 Quality Distribution Orange County Sanitation District Long Term As of June 30, 2020 21 AAA AA A <A NR 06/30/20 72.4% 6.3% 16.8% 0.0% 4.5% 03/31/20 75.9% 6.0% 17.1% 0.0% 0.9% Source: Moody’s Ratings June 30, 2020 vs. March 31, 2020 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% AAA AA A <A NR 6/30/2020 3/31/2020 Quality Distribution Orange County Sanitation District Long Term As of June 30, 2020 22 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ Orange County Sanitation District Long Term ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index Portfolio Compared to the Benchmark as of June 30, 2020 0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ Portfolio 4.4% 4.3% 11.9% 15.9% 22.9% 19.9% 20.7% 0.0% Benchmark* 0.4% 0.2% 1.6% 33.2% 28.2% 19.8% 16.5% 0.0% *ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index Duration Distribution Orange County Sanitation District Long Term As of June 30, 2020 The duration of the portfolio increased to 2.55 compared to 2.47 at the end of the prior quarter. The low interest policy by the Federal Reserve is prompting the Chandler team to keep the duration of the portfolio consistent with the benchmark. 23 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 12 months 2 years 3 years 5 years 10 years Since Inception Orange County Sanitation District Long Term ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index Total Rate of Return Annualized Since Inception 11/30/2014 Annualized TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since Inception Orange County Sanitation District Long Term 1.32% 5.29% 5.08% 3.39%2.56% N/A 2.37% ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index 1.03% 5.34% 5.24% 3.39% 2.50% N/A 2.35% Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. Investment Performance Orange County Sanitation District Long Term As of June 30, 2020 24 Compliance As of June 30, 2020 Category Standard Comment Treasury Issues 10% minimum; 1 year max maturity Complies U.S. Agencies 20% max per agency of the U.S. Government, which does not provide the full faith and credit of the U.S. government; 1 year max maturity Complies Supranational Obligations "AA" rated or better by a NRSRO; 30% maximum; 1 year max maturity; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development ("IBRD"), the International Finance Corporation ("IFC") or the Inter-American Development Bank ("IADB") Complies Corporate Medium Term Notes "A" rated or better long term debt by a NRSRO; 30% maximum; 5% max issuer; 1 year max maturity; Issued by corporations organized and operating within the U.S. or issued by depository institutions licensed by the U.S. or any state and operating within the U.S.Complies Municipal Securities "A" rated or higher by a NRSRO; Taxable or tax-exempt municipal bonds issued by any of the 50 states; 10% maximum; 5% max issuer; 1 year max maturity Complies Mortgage-Backed Securities/ Collateralized Mortgage Obligations/ Asset-Backed Securities "AA" rated or better by a NRSRO; 20% maximum (combined MBS/CMO/ABS); 5% max issuer (except U.S. government or its agencies) ; 1 year max maturity Complies Negotiable Certificates of Deposit (NCD) "A" rated or better long term debt by a NRSRO; or "A-1"/ highest short term rating by a NRSRO; 30% maximum; 5% max issuer; 1 year max maturity Complies Certificates of Deposit 5% max issuer; 1 year max maturity; Secured/collateralized Complies Banker’s Acceptances A-1 rated or highest short term rating by a NRSRO; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1 rated or better by a NRSRO; "A" rated or better long term debt issuer by a NRSRO; Issuer is a corporation organized and operating in the U.S. with assets > $500 million; 25% maximum; 5% max issuer; 10% max of the outstanding commercial paper of any single issuer; 270 days max maturity Complies Mutual Fund & Money Market Mutual Fund Highest rating or "AAA" rated by two NRSROs; SEC registered adviser with AUM >$500 million and experience > than 5 years; 20% maximum in Mutual Funds; 10% per one Mutual Fund; 20% max per issuer on Money Market Mutual Funds; 20% max of OCSD's surplus money Complies Repurchase Agreements 102% collateralization Complies Reverse Repurchase Agreements 5% maximum, 90 days max maturity Complies Local Agency Investment Fund (LAIF)No more than the lesser of 15% of the portfolio or the statutory maximum invested in LAIF; Not used by investment adviser; Investment of OCSD funds in LAIF shall be subject to investigation and due diligence prior to investing Complies OCCIP 15% maximum; Not used by investment adviser; Orange County Treasurer's Money Market Commingled Investment Pool; Investment of OCSD funds in OCCIP shall be subject to investigation and due diligence prior to investing Complies Prohibited Mortgage Derivatives, which include interest-only payments (IOs) and principal-only payments (POs); Inverse floaters, and RE-REMICS (Real Estate Mortgage Investment Conduits) Complies Avg Duration Not to exceed 180 days Complies Max Per Holding 5% max of the total debt outstanding of any issuer per individual holding Complies Max Per Issuer 5% max per issuer (except Supranationals, U.S. Government, Agencies, Mutual Fund)Complies Maximum Maturity 1 year maximum maturity Complies Orange County Sanitation District Liquid Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy 25 Portfolio Characteristics Orange County Sanitation District Liquid 6/30/2020 3/31/2020 Benchmark* Portfolio Portfolio Average Maturity (yrs)0.16 0.35 0.22 Average Modified Duration 0.16 0.35 0.22 Average Purchase Yield n/a 0.48% 1.33% Average Market Yield 0.14% 0.18% 0.45% Average Quality**AAA AAA/Aaa AA+/Aaa Total Market Value 178,600,244 113,492,258 *ICE BAML 3-Month US Treasury Bill Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. Many securities were purchased across the Treasury, Agency, Supranational, Certificate of Deposit, Commercial Paper and Corporate sectors of the market to keep the portfolio fully invested. The purchased securities ranged in maturity from June 2020 to May 2021. A net $65 million was added to the portfolio during the quarter however there were both contributions and withdrawals during the reporting period. As of June 30, 2020 26 Orange County Sanitation District Liquid Sector Distribution Agency 13.0% Corporate 4.4% Money Market Fund FI 2.0% Negotiable CD 0.8% US Treasury 76.3% Supranational 3.4% June 30, 2020 March 31, 2020 Agency 2.6% Corporate 5.3% Money Market Fund FI 22.8% Negotiable CD 0.9% US Treasury 67.1% Commercial Paper 1.2% As of June 30, 2020 The sector allocation evolved predominately via spending down the residual cash in the portfolio from the prior reporting period. The Treasury allocation remains robust due to the elevated issuance in the sector and the lack of issuance in short maturity alternatives in the Agency sector. 27 Issue Name Investment Type % Portfolio Government of United States US Treasury 76.30% Federal Home Loan Bank Agency 11.36% Intl Bank Recon and Development Supranational 3.36% First American Govt Obligation Fund Class-Z Money Market Fund FI 2.04% Federal Farm Credit Bank Agency 1.68% JP Morgan Chase & Co Corporate 1.23% Toronto Dominion Holdings Corporate 1.00% Royal Bank of Canada Negotiable CD 0.84% Charles Schwab Corp/The Corporate 0.80% Apple Inc Corporate 0.66% Kimberly-Clark Corporate 0.44% Chubb Corporation Corporate 0.28% TOTAL 100.00% Issuers Orange County Sanitation District Liquid – Account #10282 As of June 30, 2020 28 AAA AA A <A NR 06/30/20 74.7% 22.6% 2.7% 0.0% 0.0% 03/31/20 32.1% 62.6% 5.3% 0.0% 0.0% Source: S&P Ratings June 30, 2020 vs. March 31, 2020 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% AAA AA A <A NR 6/30/2020 3/31/2020 Quality Distribution Orange County Sanitation District Liquid As of June 30, 2020 29 AAA AA A <A NR 06/30/20 95.6% 1.7% 2.7% 0.0% 0.0% 03/31/20 94.7% 0.0% 5.3% 0.0% 0.0% Source: Moody’s Ratings June 30, 2020 vs. March 31, 2020 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% AAA AA A <A NR 6/30/2020 3/31/2020 Quality Distribution Orange County Sanitation District Liquid As of June 30, 2020 30 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 1.5 1.5 - 2 2 - 2.5 2.5 - 3 3+ Orange County Sanitation District Liquid ICE BAML 3-Month US Treasury Bill Index Portfolio Compared to the Benchmark as of June 30, 2020 0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 1.5 1.5 - 2 2 - 2.5 2.5 - 3 3+ Portfolio 45.3% 15.7% 39.0% 0.0% 0.0% 0.0% 0.0% 0.0% Benchmark* 100.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% *ICE BAML 3-Month US Treasury Bill Index Duration Distribution Orange County Sanitation District Liquid As of June 30, 2020 The duration of the portfolio extended moderately. The Chandler team continues to ladder out the maturities of the portfolio to coincide with upcoming forecasted liquidity needs. 31 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 12 months 2 years 3 years 5 years 10 years Since Inception Orange County Sanitation District Liquid ICE BAML 3-Month US Treasury Bill Index Total Rate of Return Annualized Since Inception 11/30/2014 Annualized TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since Inception Orange County Sanitation District Liquid 0.07% 1.90% 2.16% 1.89% 1.32% N/A 1.20% ICE BAML 3-Month US Treasury Bill Index 0.02% 1.63% 1.97% 1.77% 1.19% N/A 1.07% Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. Investment Performance Orange County Sanitation District Liquid As of June 30, 2020 32 Compliance As of June 30, 2020 Category Standard Comment Treasury Issues 5 years maximum maturity Complies Supranational "AA" or better by 1 of 3 NRSROs; 30% maximum; 5% max; 5 years maturity; Includes only: IADB, IBRD, and IFC per CGC Complies U.S. Agencies 20% max issuer; 5 years maximum maturity Complies U.S. Corporate (MTNs) "A" or better long term rating by 1 of 3 NRSROs; 30% maximum; 5% max issuer; 5 years max maturity Complies* Municipal Securities "A" or higher by 1 of 3 NRSROS; 10% maximum; 5% max issuer; 5 years maximum maturity Complies Asset Backed/ CMOs/ Mortgage-backed "AA" or better by 1 of 3 NRSROs; "A" or higher issuer rating by 1 of 3 NRSROs; 20% maximum; 5% max issuer (excluding MBS/govt agency); 5 years max maturity Complies Negotiable CDs "A" or better on its long term debt by 1 of 3 NRSROs ; "A1/P1" or highest short term ratings by 1 of 3 NRSROs; 30% maximum; 5% max issuer; 5 years max maturity Complies CDs/ TDS 5% max issuer; 5 years max maturity Complies Banker’s Acceptances A-1, or equivalent highest short term rating by 1 of 3 NRSROS; 40% maximum; 5% max issuer; 180 days max maturity Complies Commercial Paper A-1, or equivalent by 1 of 3 NRSROS; "A" or better by 1 of 3 NRSROs, if long term debt issued; 25% maximum; 5% max issuer; 270 days max maturity Complies Money Market Fund Highest rating by 2 of 3 NRSROs; 20% maximum; 10% max issuer Complies Repurchase Agreements 102% collateralization Complies Reverse Repurchase Agreements 5% maximum, 90 days max maturity Complies LAIF Not used by investment adviser Complies Avg Duration Not to exceed 60 months - (80% to 120% of the benchmark)Complies Maximum Maturity 5 years maximum maturity Complies OCSD Lehman Exposure Assets managed by Chandler Asset Management are in full compliance with state law and with the investment policy * Account holds $2 million face value (cusip 525ESC0Y6) and $600,000 face value (cusip 525ESC1B7) of defaulted Lehman Bros Holdings that were purchased by the previous manager. Complied at time of purchase. 33 Portfolio Characteristics OCSD Lehman Exposure 6/30/2020 Portfolio 3/31/2020 Portfolio Average Maturity (yrs)12.07 22.94 Modified Duration 0.00 0.00 Average Purchase Yield 0.00% 0.00% Average Market Yield 0.00% 0.00% Average Quality*NR/NR NR/NR Total Market Value 54,741 27,300 *Portfolio is S&P and Moody’s, respectively. As of June 30, 2020 34 SECTION ||||||||||||||Section 3 |Consolidated Information 35 Portfolio Characteristics Orange County Sanitation District Consolidated 6/30/2020 3/31/2020 Portfolio Portfolio Average Maturity (yrs)2.24 2.34 Modified Duration 2.06 2.11 Average Purchase Yield 1.68% 2.07% Average Market Yield 0.30% 0.82% Average Quality*AA+/Aa1 AA+/Aa1 Total Market Value 801,946,074 703,858,168 * Portfolio is S&P and Moody’s respectively. As of June 30, 2020 36 Orange County Sanitation District Consolidated Sector Distribution ABS 3.7% Agency 26.3% CMO 0.1% Corporate 19.1%Money Market Fund FI 1.3% Mortgage Pass Thru 0.1% Municipal Bonds 0.2% Negotiable CD 0.2% Supranational 5.4% US Treasury 43.6% June 30, 2020 March 31, 2020 ABS 5.2% Agency 23.7% CMO 0.1% Corporate 20.8%Money Market Fund FI 5.2% Mortgage Pass Thru 0.2% Municipal Bonds 0.3% Negotiable CD 0.1% Supranational 4.8% US Treasury 38.0% Commercial Paper 1.6% As of June 30, 2020 37 SECTION ||||||||||||||Section 4 |Portfolio Holdings 38 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration ABS 83162CLJ0 Small Business Administration 2001-20C 1 6.340% Due 03/01/2021 5,878.03 03/06/2001 6.34% 5,878.03 5,878.03 101.04 3.51% 5,939.19 124.22 0.00% 61.16 Aaa / AA+ AAA 0.67 0.38 43814PAC4 Honda Auto Receivables Trust 2017-3 A3 1.790% Due 09/20/2021 724,262.26 06/28/2018 2.78% 712,775.91 719,917.13 100.37 0.25% 726,925.32 468.16 0.12% 7,008.19 NR / AAA AAA 1.22 0.24 43814WAB1 Honda Auto Receivables Trust 2019-1 A2 2.750% Due 09/20/2021 1,743,638.56 02/19/2019 2.77% 1,743,526.27 1,743,585.05 100.52 0.48% 1,752,682.67 1,731.53 0.28% 9,097.62 NR / AAA AAA 1.22 0.23 47788BAD6 John Deere Owner Trust 2017-B A3 1.820% Due 10/15/2021 81,522.74 07/11/2017 1.83% 81,516.77 81,520.93 100.19 0.54% 81,677.31 65.94 0.01% 156.38 Aaa / NR AAA 1.29 0.15 65478GAD2 Nissan Auto Receivables Trust 2017-B A3 1.750% Due 10/15/2021 694,887.24 11/06/2018 3.10% 684,111.06 690,152.56 100.24 0.55% 696,589.03 540.47 0.11% 6,436.47 Aaa / NR AAA 1.29 0.20 89239AAB9 Toyota Auto Receivables Trust 2019-A A2A 2.830% Due 10/15/2021 1,195,272.54 02/05/2019 2.85% 1,195,164.02 1,195,220.12 100.48 0.17% 1,200,973.99 1,503.39 0.19% 5,753.87 Aaa / AAA NR 1.29 0.18 47789JAB2 John Deere Owner Trust 2019-A A2 2.850% Due 12/15/2021 1,125,770.32 03/05/2019 2.87% 1,125,718.99 1,125,743.23 100.46 0.39% 1,130,893.68 1,425.98 0.18% 5,150.45 Aaa / NR AAA 1.46 0.18 43815NAB0 Honda Auto Receivables Trust 2019-3 A2 1.900% Due 04/15/2022 3,068,744.89 08/20/2019 1.92% 3,068,530.08 3,068,641.26 100.70 0.45% 3,090,155.31 2,591.38 0.50% 21,514.05 Aaa / AAA NR 1.79 0.48 47788CAC6 John Deere Owner Trust 2018-A A3 2.660% Due 04/18/2022 597,304.53 02/21/2018 2.68% 597,261.59 597,285.88 100.68 0.74% 601,347.58 706.15 0.10% 4,061.70 Aaa / NR AAA 1.80 0.35 477870AB5 John Deere Owner Trust 2019-B A2 2.280% Due 05/16/2022 1,810,561.56 07/16/2019 2.29% 1,810,554.68 1,810,556.98 100.61 0.45% 1,821,642.09 1,834.70 0.29% 11,085.11 Aaa / NR AAA 1.88 0.33 43814UAG4 Honda Auto Receivables Trust 2018-2 A3 3.010% Due 05/18/2022 1,281,491.33 05/22/2018 3.03% 1,281,463.39 1,281,478.10 101.39 0.41% 1,299,318.08 1,392.91 0.21% 17,839.98 NR / AAA AAA 1.88 0.53 43815HAC1 Honda Auto Receivables Trust 2018-3 A3 2.950% Due 08/22/2022 3,184,523.11 08/21/2018 2.98% 3,184,086.20 3,184,288.29 101.75 0.22% 3,240,366.72 2,609.54 0.52% 56,078.43 Aaa / NR AAA 2.15 0.64 47788EAC2 John Deere Owner Trust 2018-B A3 3.080% Due 11/15/2022 3,585,766.52 07/18/2018 3.10% 3,585,494.72 3,585,616.81 101.60 0.33% 3,643,163.71 4,908.52 0.59% 57,546.90 Aaa / NR AAA 2.38 0.58 58770FAC6 Mercedes Benz Auto Lease Trust 2020-A A3 1.840% Due 12/15/2022 2,050,000.00 01/21/2020 1.87% 2,049,729.81 2,049,769.40 101.53 0.66% 2,081,428.55 1,676.44 0.33% 31,659.15 Aaa / AAA NR 2.46 1.28 65479GAD1 Nissan Auto Receivables Trust 2018-B A3 3.060% Due 03/15/2023 3,519,918.89 07/17/2018 3.08% 3,519,804.85 3,519,852.45 102.06 0.40% 3,592,379.17 4,787.09 0.58% 72,526.72 Aaa / AAA NR 2.71 0.77 78445JAA5 SLM Student Loan Trust 2008-9 A 2.387% Due 04/25/2023 11,633.32 08/22/2008 2.45% 11,586.12 11,624.26 97.84 2.63% 11,382.44 51.68 0.00% (241.82) Baa3 / B B 2.82 2.57 As of June 30, 2020 39 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 65479JAD5 Nissan Auto Receivables Owner 2019-C A3 1.930% Due 07/15/2024 4,185,000.00 10/16/2019 1.94% 4,184,779.03 4,184,811.27 102.78 0.48% 4,301,418.33 3,589.80 0.69% 116,607.06 Aaa / AAA NR 4.04 1.89 TOTAL ABS 28,866,175.84 2.59% 28,841,981.52 28,855,941.75 0.41% 29,278,283.17 30,007.90 4.70% 422,341.42 Aaa / AAA Aaa 2.31 0.75 Agency 3137EAEK1 FHLMC Note 1.875% Due 11/17/2020 5,000,000.00 Various 1.97% 4,986,225.00 4,998,220.65 100.64 0.18% 5,032,165.00 11,458.33 0.81% 33,944.35 Aaa / AA+ AAA 0.38 0.38 3135G0F73 FNMA Note 1.500% Due 11/30/2020 7,500,000.00 Various 1.87% 7,370,726.00 7,489,147.29 100.54 0.21% 7,540,357.50 9,687.50 1.21% 51,210.21 Aaa / AA+ AAA 0.42 0.42 3137EAEL9 FHLMC Note 2.375% Due 02/16/2021 7,500,000.00 02/26/2018 2.45% 7,484,475.00 7,496,708.99 101.34 0.24% 7,600,470.00 66,796.88 1.23% 103,761.01 Aaa / AA+ AAA 0.63 0.62 3130A7CV5 FHLB Note 1.375% Due 02/18/2021 5,365,000.00 02/17/2016 1.46% 5,343,325.40 5,362,247.67 100.73 0.22% 5,404,357.64 27,253.45 0.87% 42,109.97 Aaa / AA+ AAA 0.64 0.63 3135G0J20 FNMA Note 1.375% Due 02/26/2021 10,000,000.00 Various 1.28% 10,040,950.00 10,005,864.66 100.74 0.25% 10,073,500.00 47,743.06 1.62% 67,635.34 Aaa / AA+ AAA 0.66 0.65 313379RB7 FHLB Note 1.875% Due 06/11/2021 4,000,000.00 08/30/2017 1.67% 4,030,160.00 4,007,540.00 101.51 0.28% 4,060,200.00 4,166.67 0.65% 52,660.00 Aaa / AA+ AAA 0.95 0.94 3135G0U35 FNMA Note 2.750% Due 06/22/2021 7,500,000.00 06/28/2018 2.68% 7,515,225.00 7,504,977.13 102.49 0.20% 7,686,390.00 5,156.25 1.23% 181,412.87 Aaa / AA+ AAA 0.98 0.97 3135G0S38 FNMA Note 2.000% Due 01/05/2022 3,000,000.00 01/30/2017 2.04% 2,994,570.00 2,998,331.78 102.74 0.19% 3,082,209.00 29,333.33 0.50% 83,877.22 Aaa / AA+ AAA 1.52 1.48 3135G0T45 FNMA Note 1.875% Due 04/05/2022 5,000,000.00 05/05/2017 1.99% 4,972,500.00 4,990,138.04 102.95 0.20% 5,147,570.00 22,395.83 0.83% 157,431.96 Aaa / AA+ AAA 1.76 1.73 3133ELYR9 FFCB Note 0.250% Due 05/06/2022 8,850,000.00 04/30/2020 0.31% 8,838,760.50 8,839,622.71 100.02 0.24% 8,852,008.95 3,380.21 1.42% 12,386.24 Aaa / AA+ AAA 1.85 1.84 3135G0T94 FNMA Note 2.375% Due 01/19/2023 5,000,000.00 Various 2.78% 4,910,990.00 4,952,394.51 105.64 0.16% 5,282,125.00 53,437.50 0.86% 329,730.49 Aaa / AA+ AAA 2.56 2.47 313383QR5 FHLB Note 3.250% Due 06/09/2023 5,000,000.00 08/28/2018 2.87% 5,083,350.00 5,051,251.89 108.51 0.34% 5,425,540.00 9,930.56 0.87% 374,288.11 Aaa / AA+ NR 2.94 2.83 3137EAEN5 FHLMC Note 2.750% Due 06/19/2023 10,000,000.00 Various 2.84% 9,956,500.00 9,973,884.35 107.49 0.22% 10,748,650.00 9,166.66 1.73% 774,765.65 Aaa / AA+ AAA 2.97 2.87 313383YJ4 FHLB Note 3.375% Due 09/08/2023 10,000,000.00 Various 2.88% 10,211,831.00 10,145,102.82 109.77 0.29% 10,976,920.00 105,937.50 1.78% 831,817.18 Aaa / AA+ NR 3.19 3.02 3130A0F70 FHLB Note 3.375% Due 12/08/2023 10,000,000.00 Various 2.79% 10,269,043.75 10,187,377.86 110.37 0.34% 11,037,290.01 21,562.51 1.77% 849,912.15 Aaa / AA+ AAA 3.44 3.27 As of June 30, 2020 40 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 3135G0V34 FNMA Note 2.500% Due 02/05/2024 5,000,000.00 02/27/2019 2.58% 4,980,850.00 4,986,043.76 107.85 0.30% 5,392,740.00 50,694.44 0.87% 406,696.24 Aaa / AA+ AAA 3.60 3.43 3130A1XJ2 FHLB Note 2.875% Due 06/14/2024 11,110,000.00 Various 1.96% 11,589,031.30 11,489,436.36 109.71 0.40% 12,189,058.75 15,083.37 1.96% 699,622.39 Aaa / AA+ NR 3.96 3.77 3133EKWV4 FFCB Note 1.850% Due 07/26/2024 5,000,000.00 08/13/2019 1.65% 5,048,280.00 5,039,681.46 105.90 0.39% 5,294,905.00 39,826.39 0.86% 255,223.54 Aaa / AA+ AAA 4.07 3.91 3130A2UW4 FHLB Note 2.875% Due 09/13/2024 2,500,000.00 09/12/2019 1.73% 2,635,950.00 2,614,221.81 110.42 0.37% 2,760,387.50 21,562.50 0.45% 146,165.69 Aaa / AA+ AAA 4.21 3.96 3135G0X24 FNMA Note 1.625% Due 01/07/2025 10,000,000.00 Various 1.28% 10,157,936.40 10,149,624.27 105.35 0.43% 10,535,330.00 77,187.51 1.70% 385,705.73 Aaa / AA+ AAA 4.53 4.34 3137EAEP0 FHLMC Note 1.500% Due 02/12/2025 12,335,000.00 Various 1.20% 12,510,182.05 12,498,779.66 104.78 0.45% 12,924,724.02 70,412.29 2.08% 425,944.36 Aaa / NR AAA 4.62 4.45 3130A4CH3 FHLB Note 2.375% Due 03/14/2025 5,225,000.00 03/19/2020 1.18% 5,526,848.25 5,509,765.63 108.93 0.46% 5,691,373.05 36,883.42 0.92% 181,607.42 Aaa / AA+ AAA 4.71 4.45 3135G03U5 FNMA Note 0.625% Due 04/22/2025 14,000,000.00 Various 0.63% 13,996,711.60 13,996,873.36 100.81 0.45% 14,113,400.00 16,284.72 2.27% 116,526.64 NR / AA+ AAA 4.81 4.73 3135G04Z3 FNMA Note 0.500% Due 06/17/2025 9,905,000.00 06/17/2020 0.54% 9,884,496.65 9,884,631.54 100.04 0.49% 9,908,783.71 1,650.83 1.59% 24,152.17 NR / AA+ AAA 4.97 4.90 TOTAL Agency 178,790,000.00 1.79% 180,338,917.90 180,171,868.20 0.32% 186,760,455.13 756,991.71 30.09% 6,588,586.93 Aaa / AA+ Aaa 2.94 2.83 CMO 03215PFN4 AMRESCO Residential Securities 1999-1 A 1.124% Due 06/25/2029 119,021.64 05/20/2011 4.59% 89,377.81 104,300.68 79.49 4.41% 94,610.30 22.29 0.02% (9,690.38) NR / A+ BBB 8.99 6.91 3133TCE95 FHLMC FSPC E3 A 4.023% Due 08/15/2032 5,161.50 03/11/1998 3.98% 5,166.91 5,163.41 100.11 2.63% 5,166.92 17.30 0.00% 3.51 Aaa / AA+ AAA 12.13 2.44 31397QRE0 FNMA FNR 2011-3 FA 0.864% Due 02/25/2041 157,756.33 12/20/2010 0.86% 157,707.03 157,722.48 100.89 0.64% 159,155.63 22.71 0.03% 1,433.15 Aaa / AA+ AAA 20.67 4.25 31394JY35 FHLMC FSPC T-58 2A 6.500% Due 09/25/2043 609,746.75 06/09/2011 5.40% 690,538.19 667,892.47 119.00 0.10% 725,574.24 660.56 0.12% 57,681.77 Aaa / AA+ AAA 23.25 1.40 TOTAL CMO 891,686.22 4.58% 942,789.94 935,079.04 0.61% 984,507.09 722.86 0.16% 49,428.05 Aaa / AA+ Aaa 21.41 2.39 As of June 30, 2020 41 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration Corporate 94974BGM6 Wells Fargo Corp Note 2.600% Due 07/22/2020 5,000,000.00 07/16/2015 2.59% 5,001,650.00 5,000,018.97 100.12 0.60% 5,006,100.00 57,416.67 0.81% 6,081.03 A2 / A- A+ 0.06 0.06 037833BS8 Apple Inc Callable Note Cont 1/23/2021 2.250% Due 02/23/2021 4,000,000.00 05/23/2016 1.96% 4,050,840.00 4,006,149.76 101.10 0.30% 4,043,908.00 32,000.00 0.65% 37,758.24 Aa1 / AA+ NR 0.65 0.56 30231GAV4 Exxon Mobil Corp Callable Note Cont 2/1/2021 2.222% Due 03/01/2021 3,000,000.00 Various 2.10% 3,016,097.40 3,002,249.38 101.15 0.50% 3,034,482.00 22,220.00 0.49% 32,232.62 Aa1 / AA NR 0.67 0.66 369550BE7 General Dynamics Corp Note 3.000% Due 05/11/2021 3,160,000.00 05/08/2018 3.24% 3,138,038.00 3,153,707.97 102.31 0.32% 3,232,958.08 13,166.67 0.52% 79,250.11 A2 / A NR 0.86 0.86 166764BG4 Chevron Corp Callable Note Cont 4/15/2021 2.100% Due 05/16/2021 2,500,000.00 05/20/2016 2.23% 2,485,350.00 2,497,427.99 101.37 0.36% 2,534,357.50 6,562.50 0.41% 36,929.51 Aa2 / AA NR 0.88 0.79 61747WAL3 Morgan Stanley Note 5.500% Due 07/28/2021 2,800,000.00 06/06/2014 3.24% 3,200,848.00 2,860,342.71 105.30 0.56% 2,948,422.40 65,450.00 0.48% 88,079.69 A3 / BBB+ A 1.08 1.04 594918BP8 Microsoft Callable Note Cont 7/8/2021 1.550% Due 08/08/2021 3,045,000.00 Various 1.57% 3,041,385.15 3,044,202.19 101.37 0.21% 3,086,686.05 18,747.89 0.50% 42,483.86 Aaa / AAA AA+ 1.11 1.01 68389XBK0 Oracle Corp Callable Note Cont 8/15/2021 1.900% Due 09/15/2021 3,000,000.00 06/28/2018 3.08% 2,892,240.00 2,959,521.16 101.71 0.38% 3,051,270.00 16,783.33 0.49% 91,748.84 A3 / A A- 1.21 1.11 404280BF5 HSBC Holdings PLC Note 2.650% Due 01/05/2022 4,500,000.00 Various 3.08% 4,429,980.00 4,472,549.62 103.06 0.62% 4,637,565.00 58,300.00 0.75% 165,015.38 A2 / A- A+ 1.52 1.47 06406RAA5 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.600% Due 02/07/2022 2,500,000.00 02/08/2017 2.56% 2,504,475.00 2,501,388.28 103.30 0.42% 2,582,402.50 26,000.00 0.42% 81,014.22 A1 / A AA- 1.61 1.48 69353RFB9 PNC Bank Callable Note Cont 1/18/2022 2.625% Due 02/17/2022 1,000,000.00 03/26/2018 3.32% 974,940.00 989,496.65 103.60 0.30% 1,035,967.00 9,770.83 0.17% 46,470.35 A2 / A A+ 1.64 1.51 084664BT7 Berkshire Hathaway Note 3.000% Due 05/15/2022 4,000,000.00 05/23/2017 2.30% 4,131,120.00 4,049,341.58 104.89 0.38% 4,195,728.00 15,333.33 0.68% 146,386.42 Aa2 / AA A+ 1.87 1.83 95000U2B8 Wells Fargo & Company Note 2.625% Due 07/22/2022 3,000,000.00 Various 2.99% 2,954,520.00 2,979,167.43 104.18 0.58% 3,125,430.00 34,781.26 0.51% 146,262.57 A2 / A- A+ 2.06 1.99 00440EAU1 Chubb INA Holdings Inc Callable Note Cont 9/3/2022 2.875% Due 11/03/2022 4,169,000.00 Various 2.54% 4,232,453.17 4,197,681.86 105.09 0.52% 4,381,193.76 19,310.58 0.71% 183,511.90 A3 / A A 2.35 2.11 90331HNL3 US Bank NA Callable Note Cont 12/23/22 2.850% Due 01/23/2023 2,000,000.00 01/29/2018 2.93% 1,992,640.00 1,996,210.69 105.59 0.58% 2,111,852.00 25,016.67 0.34% 115,641.31 A1 / AA- AA- 2.57 2.38 808513AT2 Charles Schwab Corp Callable Note Cont 12/25/2022 2.650% Due 01/25/2023 6,750,000.00 05/21/2019 2.74% 6,729,480.00 6,735,668.09 105.16 0.56% 7,098,570.00 77,512.50 1.15% 362,901.91 A2 / A A 2.57 2.39 As of June 30, 2020 42 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 06406RAE7 Bank of NY Mellon Corp Callable Note Cont 12/29/2022 2.950% Due 01/29/2023 2,500,000.00 Various 3.03% 2,489,555.00 2,495,078.04 106.32 0.40% 2,658,120.00 31,138.89 0.43% 163,041.96 A1 / A AA- 2.58 2.40 44932HAH6 IBM Credit Corp Note 3.000% Due 02/06/2023 5,670,000.00 Various 3.26% 5,603,264.40 5,634,182.07 106.39 0.52% 6,032,216.62 68,512.50 0.98% 398,034.55 A2 / A NR 2.61 2.49 00440EAP2 Chubb INA Holdings Inc Note 2.700% Due 03/13/2023 2,000,000.00 05/24/2018 3.42% 1,937,000.00 1,964,519.73 105.49 0.65% 2,109,796.00 16,200.00 0.34% 145,276.27 A3 / A A 2.70 2.60 084670BR8 Berkshire Hathaway Callable Note Cont 1/15/2023 2.750% Due 03/15/2023 2,500,000.00 04/20/2018 3.28% 2,440,950.00 2,467,367.11 105.90 0.41% 2,647,597.50 20,243.06 0.43% 180,230.39 Aa2 / AA A+ 2.71 2.45 58933YAF2 Merck & Co Note 2.800% Due 05/18/2023 2,000,000.00 10/26/2018 3.41% 1,948,640.00 1,967,501.89 106.55 0.51% 2,131,080.00 6,688.89 0.34% 163,578.11 A1 / AA- A+ 2.88 2.78 46625HRL6 JP Morgan Chase Callable Note Cont 3/18/2023 2.700% Due 05/18/2023 5,000,000.00 Various 3.59% 4,821,910.00 4,882,826.87 105.40 0.69% 5,270,080.00 16,125.00 0.85% 387,253.13 A2 / A- AA- 2.88 2.62 69353RFL7 PNC Bank Callable Note Cont 5/9/2023 3.500% Due 06/08/2023 5,000,000.00 Various 3.53% 4,993,318.05 4,996,071.20 108.08 0.64% 5,404,200.00 11,180.56 0.87% 408,128.80 A2 / A NR 2.94 2.74 166764AH3 Chevron Corp Callable Note Cont 3/24/2023 3.191% Due 06/24/2023 3,500,000.00 11/08/2018 3.59% 3,441,095.00 3,461,942.61 107.15 0.55% 3,750,232.50 2,171.65 0.60% 288,289.89 Aa2 / AA NR 2.98 2.63 931142EK5 Wal-Mart Stores Callable Note Cont 5/26/2023 3.400% Due 06/26/2023 3,880,000.00 Various 3.41% 3,878,991.40 3,879,397.61 108.94 0.31% 4,226,743.96 1,832.22 0.68% 347,346.35 Aa2 / AA AA 2.99 2.79 02665WCJ8 American Honda Finance Note 3.450% Due 07/14/2023 845,000.00 07/11/2018 3.49% 843,538.15 844,111.99 107.60 0.91% 909,181.13 13,523.52 0.15% 65,069.14 A3 / A- NR 3.04 2.86 89114QC48 Toronto Dominion Bank Note 3.500% Due 07/19/2023 5,000,000.00 02/26/2019 3.04% 5,094,200.00 5,065,446.07 109.33 0.42% 5,466,455.00 78,750.00 0.89% 401,008.93 Aa1 / AA- AA 3.05 2.88 02665WCQ2 American Honda Finance Note 3.625% Due 10/10/2023 2,000,000.00 Various 3.64% 1,998,320.00 1,998,883.77 108.63 0.94% 2,172,588.00 16,312.50 0.35% 173,704.23 A3 / A- NR 3.28 3.09 24422EUM9 John Deere Capital Corp Note 3.650% Due 10/12/2023 1,250,000.00 11/28/2018 3.64% 1,250,237.50 1,250,160.12 109.95 0.59% 1,374,377.50 10,012.15 0.22% 124,217.38 A2 / A A 3.28 3.10 06051GHF9 Bank of America Corp Callable Note 1X 3/5/2023 3.550% Due 03/05/2024 6,675,000.00 Various 2.79% 6,770,625.75 6,746,569.42 106.90 0.94% 7,135,321.35 76,354.59 1.16% 388,751.93 A2 / A- A+ 3.68 2.55 09247XAL5 Blackrock Inc Note 3.500% Due 03/18/2024 1,000,000.00 05/09/2019 2.69% 1,036,330.00 1,027,816.76 110.77 0.57% 1,107,746.00 10,013.89 0.18% 79,929.24 Aa3 / AA- NR 3.72 3.49 458140BD1 Intel Corp Callable Note Cont 3/11/2024 2.875% Due 05/11/2024 5,000,000.00 05/09/2019 2.76% 5,025,900.00 5,019,806.75 108.33 0.59% 5,416,540.00 19,965.28 0.87% 396,733.25 A1 / A+ A+ 3.87 3.52 037833CU2 Apple Inc Callable Note Cont 3/11/2024 2.850% Due 05/11/2024 3,000,000.00 05/17/2019 2.72% 3,017,760.00 3,013,643.64 107.69 0.74% 3,230,766.00 11,875.00 0.52% 217,122.36 Aa1 / AA+ NR 3.87 3.52 As of June 30, 2020 43 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 89114QCA4 Toronto Dominion Bank Note 2.650% Due 06/12/2024 3,000,000.00 06/12/2019 2.65% 3,000,570.00 3,000,450.38 107.01 0.84% 3,210,252.00 4,195.83 0.52% 209,801.62 Aa3 / A AA- 3.95 3.76 02665WCZ2 American Honda Finance Note 2.400% Due 06/27/2024 1,219,000.00 07/10/2019 2.49% 1,213,843.63 1,214,853.85 105.11 1.09% 1,281,334.78 325.07 0.21% 66,480.93 A3 / A- NR 3.99 3.81 78013XZU5 Royal Bank of Canada Note 2.550% Due 07/16/2024 6,500,000.00 09/10/2019 2.28% 6,581,445.00 6,567,955.24 106.19 0.98% 6,902,655.50 75,968.75 1.12% 334,700.26 A2 / A AA 4.05 3.81 46647PAU0 JP Morgan Chase & Co Callable Note 1X 7/23/2023 3.797% Due 07/23/2024 2,500,000.00 09/12/2019 2.13% 2,632,175.00 2,610,618.24 108.48 1.03% 2,711,947.50 41,661.53 0.44% 101,329.26 A2 / A- AA- 4.07 3.74 90331HPL1 US Bank NA Callable Note Cont 12/21/2024 2.050% Due 01/21/2025 7,270,000.00 01/16/2020 2.10% 7,254,514.90 7,255,887.96 105.64 0.77% 7,679,729.93 66,237.78 1.24% 423,841.97 A1 / AA- AA- 4.56 4.25 438516CB0 Honeywell Intl Callable Note Cont 5/1/2025 1.350% Due 06/01/2025 5,000,000.00 06/23/2020 0.85% 5,119,000.00 5,118,596.84 102.41 0.84% 5,120,735.00 8,062.50 0.82% 2,138.16 A2 / A A 4.92 4.67 TOTAL Corporate 136,733,000.00 2.76% 137,169,240.50 136,928,812.49 0.61% 144,056,588.56 1,105,723.39 23.29% 7,127,776.07 A1 / A+ A+ 2.71 2.48 Money Market Fund FI 31846V567 First American Govt Obligation MMKT Class-Z 6,486,691.74 Various 0.06% 6,486,691.74 6,486,691.74 1.00 0.06% 6,486,691.74 0.00 1.04% 0.00 Aaa / AAA AAA 0.00 0.00 TOTAL Money Market Fund FI 6,486,691.74 0.06% 6,486,691.74 6,486,691.74 0.06% 6,486,691.74 0.00 1.04% 0.00 Aaa / AAA Aaa 0.00 0.00 Mortgage Pass Thru 31381PDA3 FNMA FN 466397 3.400% Due 11/01/2020 330,694.50 12/01/2010 3.80% 323,538.09 330,451.21 99.96 3.01% 330,552.96 218.63 0.05% 101.75 Aaa / AA+ AAA 0.34 0.38 36225CAZ9 GNMA Pool# G2 80023 3.030% Due 12/20/2026 13,379.70 08/08/1997 2.92% 13,601.28 13,428.59 103.73 1.28% 13,878.39 33.78 0.00% 449.80 Aaa / AA+ AAA 6.48 2.99 36225CC20 GNMA Pool# G2 80088 3.410% Due 06/20/2027 11,200.90 08/11/1997 3.27% 11,445.93 11,258.16 100.29 1.56% 11,233.47 31.83 0.00% (24.69) Aaa / AA+ AAA 6.98 2.88 31348SWZ3 FHLMC FH 786064 3.887% Due 01/01/2028 1,674.40 02/18/2000 4.09% 1,633.63 1,663.42 100.33 1.83% 1,679.93 5.42 0.00% 16.51 Aaa / AA+ AAA 7.51 3.48 31371NUC7 FNMA FN 257179 4.500% Due 04/01/2028 12,561.37 12/05/2011 3.72% 13,284.89 12,905.33 107.34 1.17% 13,483.90 47.11 0.00% 578.57 Aaa / AA+ AAA 7.76 2.61 31417YAY3 FNMA Pool# FN MA0022 4.500% Due 04/01/2029 13,379.33 12/05/2011 3.76% 14,149.96 13,769.03 107.60 1.01% 14,396.09 50.17 0.00% 627.06 Aaa / AA+ AAA 8.76 2.78 As of June 30, 2020 44 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 3138EG6F6 FNMA FN AL0869 4.500% Due 06/01/2029 8,343.85 12/05/2011 3.77% 8,824.46 8,589.16 107.63 1.07% 8,980.50 7.30 0.00% 391.34 Aaa / AA+ AAA 8.93 2.83 36225CNM4 GNMA Pool# G2 80395 3.410% Due 04/20/2030 5,478.30 03/15/2000 3.49% 5,428.62 5,462.02 104.32 1.20% 5,714.86 15.57 0.00% 252.84 Aaa / AA+ AAA 9.81 2.93 36225CN28 GNMA Pool# G2 80408 3.410% Due 05/20/2030 42,825.32 03/15/2000 3.49% 42,390.37 42,681.96 104.32 1.31% 44,674.82 121.70 0.01% 1,992.86 Aaa / AA+ AAA 9.89 3.71 31403GXF4 FNMA Pool# FN 748678 5.000% Due 10/01/2033 1,698.70 06/10/2013 4.16% 1,826.11 1,782.22 112.92 0.80% 1,918.13 7.08 0.00% 135.91 Aaa / AA+ AAA 13.26 3.49 36225DCB8 GNMA Pool# G2 80965 3.230% Due 07/20/2034 37,515.20 07/19/2004 3.24% 37,491.77 37,504.19 104.88 1.09% 39,347.70 100.98 0.01% 1,843.51 Aaa / AA+ AAA 14.06 3.06 31406XWT5 FNMA Pool# FN 823358 3.640% Due 02/01/2035 94,583.84 01/11/2006 3.71% 93,844.90 94,212.42 104.81 1.20% 99,137.30 286.89 0.02% 4,924.88 Aaa / AA+ AAA 14.60 3.23 31406PQY8 FNMA Pool# FN 815971 5.000% Due 03/01/2035 127,040.33 06/10/2013 4.21% 136,568.37 133,500.92 114.62 0.97% 145,614.77 529.33 0.02% 12,113.85 Aaa / AA+ AAA 14.68 3.74 31407BXH7 FNMA Pool# FN 826080 5.000% Due 07/01/2035 16,312.00 06/10/2013 4.22% 17,535.40 17,147.53 114.91 0.98% 18,743.78 67.97 0.00% 1,596.25 Aaa / AA+ AAA 15.01 3.74 31376KT22 FNMA FN 357969 5.000% Due 09/01/2035 84,756.46 06/10/2013 4.22% 91,113.18 89,113.29 114.89 1.01% 97,374.92 82.40 0.02% 8,261.63 Aaa / AA+ AAA 15.18 3.78 31403DJZ3 FNMA Pool #745580 5.000% Due 06/01/2036 80,220.19 06/10/2013 4.26% 86,236.69 84,405.89 114.84 1.03% 92,122.54 334.25 0.01% 7,716.65 Aaa / AA+ AAA 15.93 3.79 31410F4V4 FNMA Pool# FN 888336 5.000% Due 07/01/2036 155,553.56 06/10/2013 4.25% 167,220.09 163,682.71 114.74 1.00% 178,483.87 648.14 0.03% 14,801.16 Aaa / AA+ AAA 16.01 3.77 TOTAL Mortgage Pass Thru 1,037,217.95 3.95% 1,066,133.74 1,061,558.05 1.64% 1,117,337.93 2,588.55 0.18% 55,779.88 Aaa / AA+ Aaa 10.17 2.63 Municipal Bonds 64971M5E8 New York NY TE-REV 4.075% Due 11/01/2020 1,400,000.00 10/27/2010 4.08% 1,400,000.00 1,400,000.00 101.13 0.71% 1,415,764.00 9,508.33 0.23% 15,764.00 Aa1 / AAA AAA 0.34 0.34 913366EJ5 Univ of California Rgts Med TE-REV 5.035% Due 05/15/2021 400,000.00 11/09/2010 5.04% 400,000.00 400,000.00 103.33 1.20% 413,304.00 2,573.44 0.07% 13,304.00 Aa3 / AA- AA- 0.87 0.86 TOTAL Municipal Bonds 1,800,000.00 4.29% 1,800,000.00 1,800,000.00 0.82% 1,829,068.00 12,081.77 0.30% 29,068.00 Aa1 / AAA Aaa 0.46 0.45 Supranational 45950KCM0 International Finance Corp Note 2.250% Due 01/25/2021 2,970,000.00 01/18/2018 2.35% 2,961,268.20 2,968,342.87 101.09 0.34% 3,002,224.50 28,957.50 0.49% 33,881.63 Aaa / AAA NR 0.57 0.56 As of June 30, 2020 45 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 4581X0CS5 Inter-American Dev Bank Note 1.875% Due 03/15/2021 5,000,000.00 Various 1.69% 5,059,610.00 5,006,409.10 101.00 0.46% 5,049,800.00 27,604.17 0.81% 43,390.90 Aaa / AAA AAA 0.71 0.70 45950KCJ7 International Finance Corp Note 1.125% Due 07/20/2021 2,500,000.00 11/09/2016 1.64% 2,441,600.00 2,486,908.58 100.82 0.35% 2,520,525.00 12,578.13 0.41% 33,616.42 Aaa / AAA NR 1.05 1.05 4581X0CW6 Inter-American Dev Bank Note 2.125% Due 01/18/2022 3,000,000.00 01/10/2017 2.15% 2,996,310.00 2,998,856.22 102.78 0.32% 3,083,499.00 28,864.58 0.50% 84,642.78 Aaa / NR AAA 1.55 1.52 459058FY4 Intl. Bank Recon & Development Note 2.000% Due 01/26/2022 10,000,000.00 Various 1.99% 10,006,350.00 10,001,507.74 102.70 0.28% 10,270,280.00 86,111.12 1.66% 268,772.26 Aaa / NR AAA 1.58 1.54 4581X0CZ9 Inter-American Dev Bank Note 1.750% Due 09/14/2022 6,500,000.00 Various 2.65% 6,249,655.00 6,379,248.55 103.24 0.28% 6,710,561.00 33,809.02 1.08% 331,312.45 Aaa / AAA AAA 2.21 2.16 459058JB0 Intl. Bank Recon & Development Note 0.625% Due 04/22/2025 6,245,000.00 04/15/2020 0.70% 6,220,831.85 6,221,758.34 100.81 0.45% 6,295,509.56 7,480.99 1.01% 73,751.22 Aaa / AAA NR 4.81 4.73 TOTAL Supranational 36,215,000.00 1.87% 35,935,625.05 36,063,031.40 0.35% 36,932,399.06 225,405.51 5.96% 869,367.66 Aaa / AAA Aaa 2.00 1.96 US Treasury 9127963Q0 US Treasury Bill 0.141% Due 08/25/2020 10,000,000.00 06/29/2020 0.14% 9,997,814.44 9,997,853.47 99.98 0.14% 9,997,853.47 0.00 1.60% 0.00 P-1 / A-1+ F-1+ 0.15 0.15 912828L99 US Treasury Note 1.375% Due 10/31/2020 7,000,000.00 Various 1.81% 6,895,217.98 6,990,289.46 100.39 0.20% 7,027,475.00 16,216.03 1.13% 37,185.54 Aaa / AA+ AAA 0.34 0.33 912828N89 US Treasury Note 1.375% Due 01/31/2021 6,000,000.00 Various 1.81% 5,895,840.41 5,985,274.07 100.69 0.20% 6,041,250.00 34,450.55 0.97% 55,975.93 Aaa / AA+ AAA 0.59 0.58 912828T34 US Treasury Note 1.125% Due 09/30/2021 7,000,000.00 Various 1.88% 6,757,914.08 6,937,084.09 101.19 0.17% 7,083,125.00 19,795.09 1.14% 146,040.91 Aaa / AA+ AAA 1.25 1.24 912828T67 US Treasury Note 1.250% Due 10/31/2021 6,000,000.00 12/13/2016 1.92% 5,813,691.98 5,949,084.17 101.43 0.17% 6,086,016.00 12,635.87 0.98% 136,931.83 Aaa / AA+ AAA 1.34 1.32 912828U65 US Treasury Note 1.750% Due 11/30/2021 7,000,000.00 12/28/2016 2.06% 6,900,492.20 6,971,371.43 102.23 0.17% 7,156,135.00 10,375.68 1.15% 184,763.57 Aaa / AA+ AAA 1.42 1.40 912828V72 US Treasury Note 1.875% Due 01/31/2022 3,000,000.00 02/27/2017 1.84% 3,004,814.74 3,001,550.46 102.68 0.18% 3,080,274.00 23,489.01 0.50% 78,723.54 Aaa / AA+ AAA 1.59 1.56 912828J76 US Treasury Note 1.750% Due 03/31/2022 5,000,000.00 04/25/2017 1.85% 4,976,383.94 4,991,629.42 102.75 0.18% 5,137,500.00 21,994.54 0.83% 145,870.58 Aaa / AA+ AAA 1.75 1.72 912828XW5 US Treasury Note 1.750% Due 06/30/2022 5,000,000.00 07/25/2017 1.86% 4,973,454.25 4,989,248.97 103.15 0.17% 5,157,420.00 237.77 0.83% 168,171.03 Aaa / AA+ AAA 2.00 1.97 912828L24 US Treasury Note 1.875% Due 08/31/2022 6,000,000.00 09/27/2017 1.92% 5,987,832.60 5,994,647.16 103.68 0.17% 6,221,016.00 37,601.90 1.00% 226,368.84 Aaa / AA+ AAA 2.17 2.12 As of June 30, 2020 46 Holdings Report Orange County Sanitation District Long Term - Account #10268 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 912828L57 US Treasury Note 1.750% Due 09/30/2022 16,000,000.00 Various 1.98% 15,822,656.25 15,920,669.67 103.54 0.17% 16,566,880.00 70,382.52 2.67% 646,210.33 Aaa / AA+ AAA 2.25 2.21 912828M80 US Treasury Note 2.000% Due 11/30/2022 8,000,000.00 12/22/2017 2.25% 7,907,500.00 7,954,675.00 104.40 0.17% 8,352,184.00 13,551.91 1.34% 397,509.00 Aaa / AA+ AAA 2.42 2.37 912828N30 US Treasury Note 2.125% Due 12/31/2022 5,000,000.00 01/24/2018 2.44% 4,926,562.50 4,962,771.55 104.87 0.17% 5,243,555.00 288.72 0.84% 280,783.45 Aaa / AA+ AAA 2.50 2.45 9128284D9 US Treasury Note 2.500% Due 03/31/2023 10,000,000.00 Various 2.75% 9,887,265.63 9,937,310.77 106.36 0.18% 10,636,330.00 62,841.53 1.72% 699,019.23 Aaa / AA+ AAA 2.75 2.66 912828R69 US Treasury Note 1.625% Due 05/31/2023 5,000,000.00 05/30/2018 2.67% 4,757,226.56 4,858,537.27 104.21 0.18% 5,210,545.00 6,881.83 0.84% 352,007.73 Aaa / AA+ AAA 2.92 2.86 912828U57 US Treasury Note 2.125% Due 11/30/2023 15,000,000.00 Various 2.53% 14,723,632.81 14,804,631.58 106.56 0.20% 15,984,375.00 26,997.95 2.57% 1,179,743.42 Aaa / AA+ AAA 3.42 3.31 912828V80 US Treasury Note 2.250% Due 01/31/2024 7,500,000.00 Various 2.27% 7,491,503.91 7,493,627.06 107.31 0.20% 8,048,437.50 70,467.03 1.30% 554,810.44 Aaa / AA+ AAA 3.59 3.44 912828W48 US Treasury Note 2.125% Due 02/29/2024 10,000,000.00 04/24/2019 2.32% 9,911,718.75 9,933,303.04 107.02 0.20% 10,701,560.00 71,025.82 1.73% 768,256.96 Aaa / AA+ AAA 3.67 3.53 912828WJ5 US Treasury Note 2.500% Due 05/15/2024 7,000,000.00 06/10/2019 1.91% 7,193,046.88 7,151,649.05 108.80 0.22% 7,616,056.00 22,350.54 1.23% 464,406.95 Aaa / AA+ AAA 3.88 3.71 912828XX3 US Treasury Note 2.000% Due 06/30/2024 5,000,000.00 07/12/2019 1.88% 5,028,710.94 5,023,133.54 107.07 0.22% 5,353,320.00 271.74 0.86% 330,186.46 Aaa / AA+ AAA 4.00 3.87 912828WU0 US Treasury Inflation Index Note 0.125% Due 07/15/2024 11,232,208.00 Various 0.23% 11,120,397.98 11,186,863.00 104.45 (0.95%) 11,731,614.42 6,480.13 1.88% 544,751.42 Aaa / AA+ AAA 4.04 4.05 912828YH7 US Treasury Note 1.500% Due 09/30/2024 14,000,000.00 Various 1.72% 13,859,296.88 13,875,026.65 105.33 0.24% 14,745,934.00 52,786.88 2.37% 870,907.35 Aaa / AA+ AAA 4.25 4.12 9128283J7 US Treasury Note 2.125% Due 11/30/2024 16,500,000.00 Various 1.76% 16,783,886.72 16,753,269.86 108.25 0.25% 17,860,606.50 29,697.75 2.87% 1,107,336.64 Aaa / AA+ AAA 4.42 4.24 912828ZL7 US Treasury Note 0.375% Due 04/30/2025 12,000,000.00 Various 0.38% 11,998,515.63 11,998,509.90 100.45 0.28% 12,054,372.00 7,581.52 1.94% 55,862.10 Aaa / AA+ AAA 4.84 4.79 TOTAL US Treasury 204,232,208.00 1.79% 202,615,378.06 203,662,010.64 0.14% 213,093,833.89 618,402.31 34.29% 9,431,823.25 Aaa / AA+ Aaa 2.86 2.78 TOTAL PORTFOLIO 595,051,979.75 2.06% 595,196,758.45 595,964,993.31 0.33% 620,539,164.57 2,751,924.00 100.00% 24,574,171.26 Aa1 / AA Aaa 2.77 2.55 TOTAL MARKET VALUE PLUS ACCRUALS 623,291,088.57 As of June 30, 2020 47 Holdings Report Orange County Sanitation District Liquid - Account #10282 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration Agency 313384ZX0 FHLB Discount Note 0.180% Due 07/27/2020 2,500,000.00 04/17/2020 0.18% 2,498,737.50 2,499,675.00 99.99 0.18% 2,499,675.00 0.00 1.40% 0.00 P-1 / A-1+ F-1+ 0.07 0.07 313384ZZ5 FHLB Discount Note 0.100% Due 07/29/2020 5,000,000.00 04/29/2020 0.10% 4,998,750.00 4,999,611.11 99.99 0.10% 4,999,611.11 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.08 0.08 313312H60 FFCB Discount Note 0.110% Due 09/28/2020 3,000,000.00 04/30/2020 0.22% 2,998,615.83 2,999,184.16 99.97 0.22% 2,999,184.16 568.33 1.68% 0.00 P-1 / A-1+ F-1+ 0.25 0.25 313384K57 FHLB Discount Note 0.120% Due 10/13/2020 6,500,000.00 04/30/2020 0.12% 6,496,403.33 6,497,746.66 99.97 0.12% 6,497,746.66 0.00 3.64% 0.00 P-1 / A-1+ F-1+ 0.29 0.29 313384Q77 FHLB Discount Note 0.120% Due 11/24/2020 4,800,000.00 04/29/2020 0.12% 4,796,656.00 4,797,664.00 99.95 0.12% 4,797,664.00 0.00 2.69% 0.00 P-1 / A-1+ F-1+ 0.40 0.40 313385AD8 FHLB Discount Note 0.160% Due 01/04/2021 1,500,000.00 04/30/2020 0.16% 1,498,340.00 1,498,753.33 99.92 0.16% 1,498,753.33 0.00 0.84% 0.00 P-1 / A-1+ F-1+ 0.52 0.51 TOTAL Agency 23,300,000.00 0.14% 23,287,502.66 23,292,634.26 0.14% 23,292,634.26 568.33 13.04% 0.00 Aaa / AAA Aaa 0.25 0.25 Corporate 46625HHU7 JP Morgan Chase Note 4.250% Due 10/15/2020 1,160,000.00 05/26/2020 0.41% 1,176,924.40 1,172,814.19 101.13 0.36% 1,173,132.36 10,407.78 0.66% 318.17 A2 / A- AA- 0.29 0.29 46625HNX4 JP Morgan Chase Callable Note Cont 09/29/2020 2.550% Due 10/29/2020 1,000,000.00 04/22/2020 1.17% 1,005,900.00 1,003,360.76 100.51 0.48% 1,005,101.00 4,391.67 0.57% 1,740.24 A2 / A- AA- 0.33 0.25 00440EAT4 Chubb INA Holdings Inc Callable Note Cont 10/3/2020 2.300% Due 11/03/2020 500,000.00 05/26/2020 0.49% 503,140.00 502,305.94 100.48 0.43% 502,415.50 1,852.78 0.28% 109.56 A3 / A A 0.35 0.26 89114QBX5 Toronto Dominion Bank Note 2.550% Due 01/25/2021 1,750,000.00 05/06/2020 0.56% 1,774,762.50 1,769,658.78 101.27 0.32% 1,772,165.50 19,337.50 1.00% 2,506.72 Aa1 / AA- AA 0.57 0.56 494368BF9 Kimberly-Clark Note 3.875% Due 03/01/2021 750,000.00 05/14/2020 0.66% 768,877.50 765,983.39 102.38 0.32% 767,824.50 9,687.50 0.44% 1,841.11 A2 / A NR 0.67 0.66 037833AR1 Apple Inc Note 2.850% Due 05/06/2021 1,155,000.00 05/08/2020 0.44% 1,182,327.30 1,178,521.27 102.18 0.28% 1,180,179.00 5,029.06 0.66% 1,657.73 Aa1 / AA+ NR 0.85 0.84 808513AW5 Charles Schwab Corp Callable Note Cont 4/21/2021 3.250% Due 05/21/2021 1,385,000.00 05/26/2020 0.47% 1,419,472.65 1,415,899.27 102.31 0.39% 1,416,976.88 5,001.39 0.80% 1,077.61 A2 / A A 0.89 0.80 TOTAL Corporate 7,700,000.00 0.59% 7,831,404.35 7,808,543.60 0.36% 7,817,794.74 55,707.68 4.41% 9,251.14 A1 / A+ AA- 0.59 0.56 As of June 30, 2020 48 Holdings Report Orange County Sanitation District Liquid - Account #10282 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration Money Market Fund FI 31846V567 First American Govt Obligation MMKT Class-Z 3,643,086.35 Various 0.06% 3,643,086.35 3,643,086.35 1.00 0.06% 3,643,086.35 0.00 2.04% 0.00 Aaa / AAA AAA 0.00 0.00 TOTAL Money Market Fund FI 3,643,086.35 0.06% 3,643,086.35 3,643,086.35 0.06% 3,643,086.35 0.00 2.04% 0.00 Aaa / AAA Aaa 0.00 0.00 Negotiable CD 78012UVJ1 Royal Bank of Canada Yankee CD 1.000% Due 02/19/2021 1,500,000.00 04/20/2020 1.00% 1,500,000.00 1,500,000.00 100.00 1.00% 1,500,000.00 2,958.33 0.84% 0.00 P-1 / A-1+ F-1+ 0.64 0.64 TOTAL Negotiable CD 1,500,000.00 1.00% 1,500,000.00 1,500,000.00 1.00% 1,500,000.00 2,958.33 0.84% 0.00 Aaa / AAA Aaa 0.64 0.64 Supranational 459052E28 IBRD Discount Note 0.340% Due 08/31/2020 5,000,000.00 04/15/2020 0.35% 4,993,483.33 4,997,119.44 99.94 0.35% 4,997,119.44 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.17 0.17 459058FH1 Intl. Bank Recon & Development Note 1.375% Due 05/24/2021 1,000,000.00 06/19/2020 0.22% 1,010,570.00 1,010,317.58 100.96 0.31% 1,009,582.00 1,413.19 0.57% (735.58) Aaa / AAA AAA 0.90 0.90 TOTAL Supranational 6,000,000.00 0.32% 6,004,053.33 6,007,437.02 0.34% 6,006,701.44 1,413.19 3.36% (735.58) Aaa / AAA Aaa 0.29 0.29 US Treasury 912796WY1 US Treasury Bill 0.280% Due 07/30/2020 3,500,000.00 04/13/2020 0.28% 3,497,087.22 3,499,210.55 99.98 0.28% 3,499,210.55 0.00 1.96% 0.00 P-1 / A-1+ F-1+ 0.08 0.08 912796XG9 US Treasury Bill 0.107% Due 08/27/2020 13,000,000.00 Various 0.11% 12,995,164.01 12,997,797.43 99.98 0.11% 12,997,797.43 0.00 7.28% 0.00 P-1 / A-1+ F-1+ 0.16 0.16 912828VV9 US Treasury Note 2.125% Due 08/31/2020 15,000,000.00 12/20/2019 1.64% 15,049,804.69 15,012,055.90 100.32 0.21% 15,048,315.00 106,538.72 8.49% 36,259.10 Aaa / AA+ AAA 0.17 0.17 912828L32 US Treasury Note 1.375% Due 08/31/2020 15,000,000.00 Various 1.61% 14,977,929.69 14,994,183.69 100.20 0.20% 15,029,685.00 68,936.82 8.45% 35,501.31 Aaa / AA+ AAA 0.17 0.17 9128284Y3 US Treasury Note 2.625% Due 08/31/2020 7,000,000.00 01/30/2020 1.57% 7,042,382.81 7,012,137.80 100.40 0.22% 7,028,343.00 61,416.44 3.97% 16,205.20 Aaa / AA+ AAA 0.17 0.17 9127963Y3 US Treasury Bill 0.111% Due 09/15/2020 7,000,000.00 04/29/2020 0.11% 6,997,021.50 6,998,359.67 99.98 0.11% 6,998,359.67 0.00 3.92% 0.00 P-1 / A-1+ F-1+ 0.21 0.21 912796TN9 US Treasury Bill 0.113% Due 10/08/2020 5,000,000.00 04/29/2020 0.11% 4,997,484.38 4,998,453.13 99.97 0.11% 4,998,453.13 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.27 0.27 As of June 30, 2020 49 Holdings Report Orange County Sanitation District Liquid - Account #10282 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration 9127962S7 US Treasury Bill 0.109% Due 10/22/2020 5,000,000.00 04/30/2020 0.11% 4,997,362.85 4,998,297.15 99.97 0.11% 4,998,297.15 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.31 0.31 912796TP4 US Treasury Bill 0.100% Due 11/05/2020 5,000,000.00 04/30/2020 0.10% 4,997,375.00 4,998,236.11 99.96 0.10% 4,998,236.11 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.35 0.35 912796TY5 US Treasury Bill 0.136% Due 12/31/2020 5,000,000.00 04/29/2020 0.14% 4,995,372.22 4,996,543.33 99.93 0.14% 4,996,543.33 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.50 0.50 912796UC1 US Treasury Bill 0.156% Due 01/28/2021 50,500,000.00 Various 0.16% 50,447,321.05 50,453,895.04 99.91 0.16% 50,453,895.04 0.00 28.25% 0.00 P-1 / A-1+ F-1+ 0.58 0.58 912796XE4 US Treasury Bill 0.140% Due 02/25/2021 5,000,000.00 04/29/2020 0.14% 4,994,147.22 4,995,352.78 99.91 0.14% 4,995,352.78 0.00 2.80% 0.00 P-1 / A-1+ F-1+ 0.66 0.66 TOTAL US Treasury 136,000,000.00 0.55% 135,988,452.64 135,954,522.58 0.16% 136,042,488.19 236,891.98 76.30% 87,965.61 Aaa / AAA Aaa 0.37 0.37 TOTAL PORTFOLIO 178,143,086.35 0.48% 178,254,499.33 178,206,223.81 0.18% 178,302,704.98 297,539.51 100.00% 96,481.17 Aaa / AAA Aaa 0.35 0.35 TOTAL MARKET VALUE PLUS ACCRUALS 178,600,244.49 As of June 30, 2020 50 Holdings Report OCSD Lehman Exposure - Account #10284 CUSIP Security Description Par Value/Units Purchase Date Book Yield Cost Value Book Value Mkt Price Mkt YTM Market Value Accrued Int. % of Port. Gain/Loss Moody/S&P Fitch Maturity Duration Common Stock SLHOPNTA4 Lehman Brothers, Inc Open Position Long Exposure 0.000% Due 06/30/2020 60,641.49 11/21/2014 0.00% 57,842.64 57,842.64 0.42 0.00% 25,621.03 0.00 46.80% (32,221.61) NR / NR NR 0.00 0.00 TOTAL Common Stock 60,641.49 0.00% 57,842.64 57,842.64 0.00% 25,621.03 0.00 46.80% (32,221.61) NR / NR NR 0.00 0.00 Corporate 525ESCIB7 Lehman Brothers Note-Defaulted 0.000% Due 01/24/2021 600,000.00 09/19/2008 0.00% 318,603.60 318,603.60 1.12 0.00% 6,720.00 0.00 12.28% (311,883.60) NR / NR NR 0.57 0.00 525ESC0Y6 Lehman Brothers Note-Defaulted 0.000% Due 10/22/2049 2,000,000.00 09/18/2008 0.00% 1,026,605.56 1,026,605.56 1.12 0.00% 22,400.00 0.00 40.92% (1,004,205.56) NR / NR NR 29.33 0.00 TOTAL Corporate 2,600,000.00 0.00% 1,345,209.16 1,345,209.16 0.00% 29,120.00 0.00 53.20% (1,316,089.16) NR / NR NR 22.69 0.00 TOTAL PORTFOLIO 2,660,641.49 0.00% 1,403,051.80 1,403,051.80 0.00% 54,741.03 0.00 100.00% (1,348,310.77) NR / NR NR 12.07 0.00 TOTAL MARKET VALUE PLUS ACCRUALS 54,741.03 As of June 30, 2020 51 SECTION ||||||||||||||Section 5 |Transactions 52 Transaction Ledger Orange County Sanitation District Long Term - Account #10268 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 04/22/2020 459058JB0 6,245,000.00 Intl. Bank Recon & Development Note 0.625% Due: 04/22/2025 99.613 0.70% 6,220,831.85 0.00 6,220,831.85 0.00 Purchase 04/24/2020 3135G03U5 7,580,000.00 FNMA Note 0.625% Due: 04/22/2025 99.794 0.67% 7,564,385.20 0.00 7,564,385.20 0.00 Purchase 04/28/2020 89233GFS0 11,800,000.00 Toyota Motor Credit Discount CP 1.13% Due: 06/26/2020 99.815 1.15% 11,778,147.06 0.00 11,778,147.06 0.00 Purchase 04/30/2020 3135G03U5 6,420,000.00 FNMA Note 0.625% Due: 04/22/2025 100.192 0.59% 6,432,326.40 668.75 6,432,995.15 0.00 Purchase 05/06/2020 3133ELYR9 8,850,000.00 FFCB Note 0.25% Due: 05/06/2022 99.873 0.31% 8,838,760.50 0.00 8,838,760.50 0.00 Purchase 05/29/2020 912828ZL7 7,000,000.00 US Treasury Note 0.375% Due: 04/30/2025 100.102 0.35% 7,007,109.38 2,068.61 7,009,177.99 0.00 Purchase 06/05/2020 912828ZL7 5,000,000.00 US Treasury Note 0.375% Due: 04/30/2025 99.828 0.41% 4,991,406.25 1,834.24 4,993,240.49 0.00 Purchase 06/19/2020 3135G04Z3 9,905,000.00 FNMA Note 0.5% Due: 06/17/2025 99.793 0.54% 9,884,496.65 0.00 9,884,496.65 0.00 Purchase 06/25/2020 438516CB0 5,000,000.00 Honeywell Intl Callable Note Cont 5/1/2025 1.35% Due: 06/01/2025 102.380 0.86% 5,119,000.00 6,937.50 5,125,937.50 0.00 Purchase 06/30/2020 9127963Q0 10,000,000.00 US Treasury Bill 0.141% Due: 08/25/2020 99.978 0.14% 9,997,814.44 0.00 9,997,814.44 0.00 Subtotal 77,800,000.00 77,834,277.73 11,509.10 77,845,786.83 0.00 Security Contribution 04/30/2020 912828WU0 31,304.00 US Treasury Inflation Index Note 0.125% Due: 07/15/2024 100.000 31,304.00 11.40 31,315.40 0.00 Subtotal 31,304.00 31,304.00 11.40 31,315.40 0.00 TOTAL ACQUISITIONS 77,831,304.00 77,865,581.73 11,520.50 77,877,102.23 0.00 March 31, 2020 through June 30, 2020 As of June 30, 2020 53 Transaction Ledger Orange County Sanitation District Long Term - Account #10268 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Maturity 04/24/2020 62479LDQ5 10,000,000.00 MUFG Bank Ltd Discount CP 1.9% Due: 04/24/2020 99.171 10,000,000.00 0.00 10,000,000.00 0.00 Maturity 05/12/2020 4581X0CX4 3,035,000.00 Inter-American Dev Bank Note 1.625% Due: 05/12/2020 100.000 3,035,000.00 0.00 3,035,000.00 0.00 Maturity 05/20/2020 747525AD5 5,000,000.00 Qualcomm Inc Note 2.25% Due: 05/20/2020 100.000 5,000,000.00 0.00 5,000,000.00 0.00 Maturity 06/12/2020 313383HU8 4,000,000.00 FHLB Note 1.75% Due: 06/12/2020 100.000 4,000,000.00 0.00 4,000,000.00 0.00 Maturity 06/22/2020 3135G0D75 5,000,000.00 FNMA Note 1.5% Due: 06/22/2020 100.000 5,000,000.00 0.00 5,000,000.00 0.00 Maturity 06/26/2020 89233GFS0 11,800,000.00 Toyota Motor Credit Discount CP 1.13% Due: 06/26/2020 99.815 11,800,000.00 0.00 11,800,000.00 0.00 Subtotal 38,835,000.00 38,835,000.00 0.00 38,835,000.00 0.00 Security Withdrawal 05/31/2020 912828WU0 22,880.00 US Treasury Inflation Index Note 0.125% Due: 07/15/2024 99.865 0.14% 22,880.00 0.00 22,880.00 94.31 Security Withdrawal 06/30/2020 912828WU0 73,840.00 US Treasury Inflation Index Note 0.125% Due: 07/15/2024 99.865 0.14% 73,840.00 0.00 73,840.00 298.30 Subtotal 96,720.00 96,720.00 0.00 96,720.00 392.61 TOTAL DISPOSITIONS 38,931,720.00 38,931,720.00 0.00 38,931,720.00 392.61 March 31, 2020 through June 30, 2020 As of June 30, 2020 54 Transaction Ledger Orange County Sanitation District Liquid - Account #10282 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 04/08/2020 912796XG9 3,500,000.00 US Treasury Bill 0.111% Due: 08/27/2020 99.956 0.11% 3,498,477.00 0.00 3,498,477.00 0.00 Purchase 04/14/2020 912796WY1 3,500,000.00 US Treasury Bill 0.28% Due: 07/30/2020 99.917 0.28% 3,497,087.22 0.00 3,497,087.22 0.00 Purchase 04/15/2020 459052E28 5,000,000.00 IBRD Discount Note 0.34% Due: 08/31/2020 99.870 0.35% 4,993,483.33 0.00 4,993,483.33 0.00 Purchase 04/17/2020 313384ZX0 2,500,000.00 FHLB Discount Note 0.18% Due: 07/27/2020 99.950 0.18% 2,498,737.50 0.00 2,498,737.50 0.00 Purchase 04/21/2020 78012UVJ1 1,500,000.00 Royal Bank of Canada Yankee CD 1% Due: 02/19/2021 100.000 1.00% 1,500,000.00 0.00 1,500,000.00 0.00 Purchase 04/24/2020 46625HNX4 1,000,000.00 JP Morgan Chase Callable Note Cont 09/29/2020 2.55% Due: 10/29/2020 100.590 1.17% 1,005,900.00 12,395.83 1,018,295.83 0.00 Purchase 04/28/2020 89233GFS0 3,405,000.00 Toyota Motor Credit Discount CP 1.13% Due: 06/26/2020 99.815 1.15% 3,398,694.13 0.00 3,398,694.13 0.00 Purchase 04/29/2020 313384Q77 4,800,000.00 FHLB Discount Note 0.12% Due: 11/24/2020 99.930 0.12% 4,796,656.00 0.00 4,796,656.00 0.00 Purchase 04/30/2020 313312H60 3,000,000.00 FFCB Discount Note 0.11% Due: 09/28/2020 99.954 0.22% 2,998,615.83 0.00 2,998,615.83 0.00 Purchase 04/30/2020 313384K57 6,500,000.00 FHLB Discount Note 0.12% Due: 10/13/2020 99.945 0.12% 6,496,403.33 0.00 6,496,403.33 0.00 Purchase 04/30/2020 313384ZZ5 5,000,000.00 FHLB Discount Note 0.1% Due: 07/29/2020 99.975 0.10% 4,998,750.00 0.00 4,998,750.00 0.00 Purchase 04/30/2020 313385AD8 1,500,000.00 FHLB Discount Note 0.16% Due: 01/04/2021 99.889 0.16% 1,498,340.00 0.00 1,498,340.00 0.00 Purchase 04/30/2020 9127962S7 5,000,000.00 US Treasury Bill 0.109% Due: 10/22/2020 99.947 0.11% 4,997,362.85 0.00 4,997,362.85 0.00 Purchase 04/30/2020 9127963Y3 7,000,000.00 US Treasury Bill 0.111% Due: 09/15/2020 99.957 0.11% 6,997,021.50 0.00 6,997,021.50 0.00 Purchase 04/30/2020 912796TN9 5,000,000.00 US Treasury Bill 0.113% Due: 10/08/2020 99.950 0.11% 4,997,484.38 0.00 4,997,484.38 0.00 March 31, 2020 through June 30, 2020 As of June 30, 2020 55 Transaction Ledger Orange County Sanitation District Liquid - Account #10282 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss Purchase 04/30/2020 912796TP4 5,000,000.00 US Treasury Bill 0.1% Due: 11/05/2020 99.948 0.10% 4,997,375.00 0.00 4,997,375.00 0.00 Purchase 04/30/2020 912796TY5 5,000,000.00 US Treasury Bill 0.136% Due: 12/31/2020 99.907 0.14% 4,995,372.22 0.00 4,995,372.22 0.00 Purchase 04/30/2020 912796UC1 10,000,000.00 US Treasury Bill 0.15% Due: 01/28/2021 99.886 0.15% 9,988,625.00 0.00 9,988,625.00 0.00 Purchase 04/30/2020 912796UC1 10,000,000.00 US Treasury Bill 0.163% Due: 01/28/2021 99.876 0.17% 9,987,639.17 0.00 9,987,639.17 0.00 Purchase 04/30/2020 912796XE4 5,000,000.00 US Treasury Bill 0.14% Due: 02/25/2021 99.883 0.14% 4,994,147.22 0.00 4,994,147.22 0.00 Purchase 04/30/2020 912796XG9 9,500,000.00 US Treasury Bill 0.106% Due: 08/27/2020 99.965 0.11% 9,496,687.01 0.00 9,496,687.01 0.00 Purchase 05/08/2020 89114QBX5 1,750,000.00 Toronto Dominion Bank Note 2.55% Due: 01/25/2021 101.415 0.56% 1,774,762.50 12,767.71 1,787,530.21 0.00 Purchase 05/12/2020 037833AR1 1,155,000.00 Apple Inc Note 2.85% Due: 05/06/2021 102.366 0.44% 1,182,327.30 548.63 1,182,875.93 0.00 Purchase 05/18/2020 494368BF9 750,000.00 Kimberly-Clark Note 3.875% Due: 03/01/2021 102.517 0.66% 768,877.50 6,216.15 775,093.65 0.00 Purchase 05/27/2020 9127962X6 5,000,000.00 US Treasury Bill 0.088% Due: 06/30/2020 99.992 0.09% 4,999,586.81 0.00 4,999,586.81 0.00 Purchase 05/27/2020 912796UC1 7,500,000.00 US Treasury Bill 0.149% Due: 01/28/2021 99.899 0.15% 7,492,389.38 0.00 7,492,389.38 0.00 Purchase 05/28/2020 00440EAT4 500,000.00 Chubb INA Holdings Inc Callable Note Cont 10/3/2020 2.3% Due: 11/03/2020 100.628 0.49% 503,140.00 798.61 503,938.61 0.00 Purchase 05/28/2020 46625HHU7 1,160,000.00 JP Morgan Chase Note 4.25% Due: 10/15/2020 101.459 0.41% 1,176,924.40 5,888.61 1,182,813.01 0.00 Purchase 05/28/2020 808513AW5 1,385,000.00 Charles Schwab Corp Callable Note Cont 4/21/2021 3.25% Due: 05/21/2021 102.489 0.47% 1,419,472.65 875.24 1,420,347.89 0.00 Purchase 06/23/2020 459058FH1 1,000,000.00 Intl. Bank Recon & Development Note 1.375% Due: 05/24/2021 101.057 0.22% 1,010,570.00 1,108.44 1,011,678.44 0.00 March 31, 2020 through June 30, 2020 As of June 30, 2020 56 Transaction Ledger Orange County Sanitation District Liquid - Account #10282 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss Purchase 06/30/2020 912796UC1 23,000,000.00 US Treasury Bill 0.158% Due: 01/28/2021 99.907 0.16% 22,978,667.50 0.00 22,978,667.50 0.00 Subtotal 145,905,000.00 145,939,576.73 40,599.22 145,980,175.95 0.00 TOTAL ACQUISITIONS 145,905,000.00 145,939,576.7 3 40,599.22 145,980,175.95 0.00 DISPOSITIONS Maturity 04/09/2020 912796TQ2 4,000,000.00 US Treasury Bill 1.478% Due: 04/09/2020 100.000 4,000,000.00 0.00 4,000,000.00 0.00 Maturity 04/14/2020 9127962B4 3,500,000.00 US Treasury Bill 0.972% Due: 04/14/2020 100.000 3,500,000.00 0.00 3,500,000.00 0.00 Maturity 04/21/2020 06051GFN4 2,000,000.00 Bank of America Corp Note 2.25% Due: 04/21/2020 100.000 2,000,000.00 0.00 2,000,000.00 0.00 Maturity 04/24/2020 62479LDQ5 1,365,000.00 MUFG Bank Ltd Discount CP 1.9% Due: 04/24/2020 99.171 1,365,000.00 0.00 1,365,000.00 0.00 Maturity 05/01/2020 313384WG0 3,000,000.00 FHLB Discount Note 1.57% Due: 05/01/2020 100.000 3,000,000.00 0.00 3,000,000.00 0.00 Maturity 05/11/2020 369550BA5 2,000,000.00 General Dynamics Corp Note 2.875% Due: 05/11/2020 100.000 2,000,000.00 0.00 2,000,000.00 0.00 Maturity 05/20/2020 747525AD5 2,000,000.00 Qualcomm Inc Note 2.25% Due: 05/20/2020 100.000 2,000,000.00 0.00 2,000,000.00 0.00 Maturity 05/21/2020 06367BED7 1,000,000.00 Bank of Montreal Chicago Yankee CD 1.89% Due: 05/21/2020 100.000 1.89% 1,000,000.00 7,822.50 1,007,822.50 0.00 Maturity 06/26/2020 89233GFS0 3,405,000.00 Toyota Motor Credit Discount CP 1.13% Due: 06/26/2020 99.815 3,405,000.00 0.00 3,405,000.00 0.00 Maturity 06/30/2020 9127962X6 5,000,000.00 US Treasury Bill 0.088% Due: 06/30/2020 100.000 5,000,000.00 0.00 5,000,000.00 0.00 Maturity 06/30/2020 912828VJ6 15,000,000.00 US Treasury Note 1.875% Due: 06/30/2020 100.000 15,000,000.00 0.00 15,000,000.00 0.00 March 31, 2020 through June 30, 2020 As of June 30, 2020 57 Transaction Ledger Orange County Sanitation District Liquid - Account #10282 Transaction Type Settlement Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss Maturity 06/30/2020 912828XH8 5,000,000.00 US Treasury Note 1.625% Due: 06/30/2020 100.000 5,000,000.00 0.00 5,000,000.00 0.00 Maturity 06/30/2020 912828XY1 11,000,000.00 US Treasury Note 2.5% Due: 06/30/2020 100.000 11,000,000.00 0.00 11,000,000.00 0.00 Subtotal 58,270,000.00 58,270,000.00 7,822.50 58,277,822.50 0.00 TOTAL DISPOSITIONS 58,270,000.00 58,270,000.00 7,822.50 58,277,822.50 0.00 March 31, 2020 through June 30, 2020 As of June 30, 2020 58 Important Disclosures 2020 Chandler Asset Management, Inc, An Independent Registered Investment Adviser. Information contained herein is confidential. Prices are provided by IDC, an independent pricing source. In the event IDC does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part2A. Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio. Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index. Source ice Data Indices, LLC ("ICE"), used with permission. ICE permits use of the ICE indices and related data on an "as is" basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an "as is" basis and licensee's use it at licensee's own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services. This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment. Fixed income investments are subject to interest, credit and market risk.Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates. Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy. Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively. As of June 30, 2020 59 Benchmark Disclosures ICE BAML 3-Month US Treasury Bill Index The ICE BAML US 3-Month Treasury Bill Index is comprised of a single issue purchased at the beginning of the month and held for a full month. At the end of the month that issue is sold and rolled into a newly selected issue. The issue selected at each month-end rebalancing is the outstanding Treasury Bill that matures closest to, but not beyond, three months from the rebalancing date. (Index: G0O1. Pleasevisit www.mlindex.ml.com for more information) ICE BAML 1-5 Yr US Corp/Govt Rated AAA-A Index The ICE BAML US Issuers 1-5 Year AAA-A US Corporate & Government Index tracks the performance of US dollar denominated investment grade debt publicly issued in the US domestic market, including US Treasury, US agency, foreign government, supranational and corporate securities. Qualifying securities must issued from US issuers and be rated AAA through A3 (based on an average of Moody’s, S&P and Fitch). In addition, qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to final maturity at point of issuance, a fixed coupon schedule and a minimum amount outstanding of $1 billion for US Treasuries and $250 million for all other securities.(Index: BV10. Please visit www.mlindex.ml.com for more information) ICE BAML US 1-5 Yr US Corp/Govt Rated AAA-BBB Indx The ICE BAML 1-5 Year US Corporate & Government Index tracks the performance of US dollar denominated investment grade debt publicly issued in the US domestic market, including US Treasury, US agency, foreign government, supranational and corporate securities. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). In addition, qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to final maturity at point of issuance, a fixed coupon scheduleand a minimum amount outstanding of $1billion for US Treasuriesand $250 million for all other securities. (Index:BVA0. Please visit www.mlindex.ml.com for more information) As of June 30, 2020 60 Rating Agency Comparisons A summary of investment grade ratings are listed below. More complete descriptions of Moody's and Standard & Poor's ratings are included in the following pages. Quality/Grade Moody’s Standard & Poor’s Fitch Best Quality Aaa AAA AAA High Quality Aa1 Aa2 Aa3 AA+ AA AA- AA+ AA AA- Upper Medium Grade A1 A2 A3 A+ A A- A+ A A- Medium Grade Baa1 Baa2 Baa3 BBB+ BBB BBB- BBB+ BBB BBB1 Moody's - Investment Grade "Aaa" - Bonds rated Aaa are judged to be of the best quality. They carry the smallest degree of investment risk. Interest payments are protected by a large or by an exceptionally stable margin and principal is secure. While the various protective elements are likely to change, such changes as can be visualized are most unlikely to impair the fundamentally strong position of such issues. "Aa" - Bonds which are rated Aa are judged to be of high quality by all standards. Together with the Aaa group they comprise what are generally known as high grade bonds. They are rated lower than the best bonds because margins of protection may not be as large as in Aaa securities or fluctuation of protective elements may be of greater amplitude or there may be other elements present which make the long-term risks appear somewhat larger than in Aaa securities. "A" - Bonds which are rated A possess many favorable investment attributes and are to be considered as upper medium grade obligations. Factors giving security to principal and interest are considered adequate, but elements may be present which suggest a susceptibility to impairment sometime in the future. "Baa" - Bonds which are rated Baa are considered as medium grade obligations; i.e., they are neither highly protected nor poorly secured. Interest payments and principal security appear adequate for the present but certain protective elements may be lacking or may be characteristically unreliable over any great length of time. Such bonds lack outstanding investment characteristics and in fact have speculative characteristics as well. Bonds in the Aa, A, and Baa are also assigned "1", "2", or "3" based on the strength of the issue within each category. Accordingly, "A1" would be the strongest group of A securities and "A3" would be the weakest A securities. Ba, B, Caa, Ca, and C - Bonds that possess one of these ratings provide questionable protection of interest and principal ("Ba" indicates some speculative elements; "B" indicates a general lack of characteristics of desirable investment; "Caa" represents a poor standing; "Ca" represents obligations which are speculative in a high degree; and “C” represents the lowest rated class of bonds). "Caa”, "Ca" and “C” bonds may be in default. Standard and Poor's - Investment Grade AAA - Debt rated "AAA" has the highest rating assigned by S&P. Capacity to pay interest and repay principal Is extremely strong. AA - Debt rated “AA” has a very strong capacity to pay interest and repay principal and differs from the highest rated issues only in small degree. A - Debt rated "A" has a strong capacity to pay interest and repay principal although it is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than debt in higher rated categories. BBB - Debt rated "BBB" is regarded as having an adequate capacity to pay interest and repay principal. Whereas it normally exhibits adequate protection parameters, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity to pay interest and repay principal for debt in this category than in higher rated categories. Standard and Poor's - Speculative Grade Rating Debt rated "BB", "B", "CCC", “CC" and "C" is regarded as having predominantly speculative characteristics with respect to capacity to pay interest and repay principal. "BB" indicates the least degree of speculation and "C" the highest. While such debt will likely have some quality and protective characteristics these are outweighed by major uncertainties or major exposures to adverse conditions. BB - Debt rated "BB" has less near-term vulnerability to default than other speculative issues. However, it faces major ongoing uncertainties or exposure to adverse business, financial, or economic conditions which could lead to inadequate capacity to meet timely interest and principal payments. The "BB" rating category is also used for debt subordinated to senior debt that is assigned an actual or implied "BBB" rating. B - Debt rated "B" has a greater vulnerability to default but currently has the capacity to meet interest payments and principal repayments. Adverse business, financial, or economic conditions will likely impair capacity or willingness to pay interest and repay principal. The "B" rating category is also used for debt subordinated to senior debt that is assigned an actual or implied "BB" or "BB" rating. CCC - Debt rated "CCC" has a currently identifiable vulnerability to default, and is dependent upon favorable business, financial, and economic conditions to meet timely payment of interest and repayment of principal. In the event of adverse business, financial, or economic conditions, it is not likely to have the capacity to pay interest and repay principal. The "CCC" rating category is also used for debt subordinated to senior debt that is assigned an actual or implied "B" or "B" rating. CC - The rating "CC" typically is applied to debt subordinated to senior debt that is assigned an actual or implied "CCC" debt rating. C - The rating “C” typically is applied to debt subordinated to senior debt which is assigned an actual or implied “CCC” debt rating. The “C” rating may be used to cover a situation where a bankruptcy petition has been filed, but debt service payments are continued. Cl - The rating "Cl" is reserved for income bonds on which no interest is being paid. D - Debt rated “D” is in payment default. The "D" rating category is used when interest payments or principal payments are not made on the date due even if the applicable grace period has not expired, unless S&P believes that such payments will be made during such grace period. The “D” rating also will be used upon the filing of a bankruptcy petition if debt service payments are jeopardized. Plus (+) or Minus (-) - The ratings from "AA" to "CCC" may be modified by the addition of a plus or minus sign to show relative standing within the major rating categories. NR - Indicates no rating has been requested, that there is insufficient information on which to base a rating, or that S&P does not rate a particular type of obligation as a matter of policy. Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1136 Agenda Date:9/9/2020 Agenda Item No:8. FROM:James D. Herberg, General Manager Originator: Lorenzo Tyner, Assistant General Manager SUBJECT: PENSION COST STRATEGIES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Direct staff to advertise a Request for Proposals (RFP) to select a multiple-employer Internal Revenue Service Code Section 115 Trust Pension Account. BACKGROUND The Orange County Sanitation District (Sanitation District)provides pension benefits to its employees through the Orange County Employee Retirement System (OCERS)at an annual cost of approximately $15 million.Staff continually examines strategies to support and minimize these costs.After an initial presentation,the Administration Committee directed staff to provide additional information and analysis of options to address funding these benefits ranging from advance payments to implementing an Internal Revenue Service Code Section 115 Trust Pension Account (115 Trust). Staff researched different options for Board consideration as described below.All options involve moving funds from the Sanitation District investment portfolio to a different investment vehicle with an opportunity to obtain higher yields.Once contributed into one of these strategies,fund use is limited to pension costs.Although the staff report will review four sub-options,there are two main alternatives: 1)Make an advanced payment to OCERS Advantages:Potentially higher yields than the Sanitation District’s investment portfolio,lower fees, avoids trust establishment and administration, comparable yields to 115 Trust Disadvantages:Less investment control and flexibility,all retirement funds under a single manager 2)Implement a 115 Trust Pension Account Advantages:Potentially higher yields than the Sanitation District’s investment portfolio, provides for additional control over funds,diversity of investment managers,comparable yields Orange County Sanitation District Printed on 9/2/2020Page 1 of 4 powered by Legistar™ File #:2020-1136 Agenda Date:9/9/2020 Agenda Item No:8. provides for additional control over funds,diversity of investment managers,comparable yields to OCERS Disadvantages: Additional investment fees and administration costs RELEVANT STANDARDS ·Ensure the public’s money is wisely spent ·Ensure that investment proposals and decisions are based on clearly defined standards PROBLEM The Sanitation District has annual pension normal costs of approximately $15 million per year. Unfunded pension liabilities can also accrue resulting from lower than expected OCERS investment returns or other actuarial assumptions, significantly increasing the Sanitation District’s pension costs. PROPOSED SOLUTION Select and join an existing multi-employer 115 Trust and make an initial investment of $20 million. TIMING CONCERNS In June 2020,the Administration Committee directed staff to report back on options for diversifying our pension funding including a 115 Trust. RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District will not have the opportunity to diversify investments and potentially gain higher returns than the current investment portfolio. PRIOR COMMITTEE/BOARD ACTIONS June 2020 - Information Item provided to the Administration Committee. ADDITIONAL INFORMATION Staff evaluated multiple options for funding a portion of the Sanitation District’s future pension costs: ·Option 1 - Make an advanced payment to OCERS ·Option 2 -Use the Sanitation District’s current money manager to create and manage a 115 Trust ·Option 3 -Select and join an existing multiple-employer 115 Trust managed by a private trust administration firm ·Option 4 - Establish and manage a 115 Trust in-house Orange County Sanitation District Printed on 9/2/2020Page 2 of 4 powered by Legistar™ File #:2020-1136 Agenda Date:9/9/2020 Agenda Item No:8. Option 1 - Make an additional payment to OCERS This option is expected to yield comparable investment returns to a 115 Trust and does not incur trust expenses or additional management fees;however,since more of the Sanitation District’s funds would be managed by OCERS, this option would not increase the diversity of investments. Option 2 - Use current money manager to create and manage a 115 Trust This option would entail the Sanitation District’s existing money manager,Chandler,establishing and managing a 115 Trust.This process could begin immediately and could potentially yield higher returns than our investment portfolio.Fees and expenses would be similar to joining an existing multiple-employer trust;however,all funds would be managed by a single firm,providing less diversity of money management firms. Option 3 -Select and join an existing multiple-employer 115 Trust managed by a private trust administration firm The Sanitation District could advertise a RFP to select an existing multiple-employer 115 Trust.This would be a turnkey approach including both money management and trust services.Expected investment returns would be higher than our investment portfolio,and comparable to OCERS.This option would add diversity to our investments,and the Sanitation District would maintain some control over the investment strategy.This option is being adopted widely among cities in Orange County. Option 4- Establish and manage a 115 Trust in-house Some agencies simply establish and manage their trust internally using existing staff.The Sanitation District could engage one of its consultants to assist in setting up the trust and a few investment options and manage the trust.However,staff did not examine this strategy in depth due to lack of internal expertise and resources. Average Annual Investment Returns The chart below shows average annual investment return percentages and calculated total returns on a $20 million investment in OCERS and two multiple-employer 115 Trusts based on past performance. Plan 1 Year 3 Year 5 Year OCERS 14%9%7% Trust A 11%-23%5%-11%4%-8% Trust B 7%-22%5%-11%3%-8% Plan 1 Year 3 Year 5 Year OCERS $2.8M $5.9M $8.1M Trust A $2.2M-$4.5M $3.4M-$7.0M $4.4M-$9.3M Trust B $1.5M-$4.4M $3.4M-$7.0M $4.2M-$9.3MOrange County Sanitation District Printed on 9/2/2020Page 3 of 4 powered by Legistar™ File #:2020-1136 Agenda Date:9/9/2020 Agenda Item No:8. Plan 1 Year 3 Year 5 YearOCERS14%9%7%Trust A 11%-23%5%-11%4%-8%Trust B 7%-22%5%-11%3%-8% Plan 1 Year 3 Year 5 Year OCERS $2.8M $5.9M $8.1M Trust A $2.2M-$4.5M $3.4M-$7.0M $4.4M-$9.3M Trust B $1.5M-$4.4M $3.4M-$7.0M $4.2M-$9.3M Summary Of the four options described above,staff recommends selecting and investing in an existing multi- employer 115 Trust.This option would diversify the Sanitation District’s pension investment managers,provide some control over investment strategy,and potentially yield higher investment returns than our existing portfolio. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: ·PowerPoint Presentation Orange County Sanitation District Printed on 9/2/2020Page 4 of 4 powered by Legistar™ OCSD Pension Funding Administration Committee September 9, 2020 Lorenzo Tyner, AGM OCSD PENSION FUNDING 0 100 200 300 400 500 600 Plans G&H - 2.50% @ 55 Plan B - 1.67% @ 57.5 Plan U - PEPRA 2.50% @ 67 OCSD PENSION OVERVIEW Employees (Active & Retired) Active Retired Page 2 -5.00% 0.00% 5.00% 10.00% 15.00% 20.00% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 OCERS INVESTMENT RETURNS Assumption Actual OCSD PENSION FUNDING Page 3 OCSD PENSION FUNDING Pe r c e n t o f T o t a l O C S D S a l a r i e s Page 4 OCSD PENSION FUNDING •2014-2016, and 2019 Pay Down of UAAL •2018-19, OCSD slightly “Over-Funded” (101%) •Future Funding Options 1)Make an Additional Payment to OCERS 2)Establish and Fund a 115 Pension Trust Page 5 OCSD PENSION FUNDING OPTIONS ($20M Investment) Plan 1 Year 3 Year 5 Year OCERS 14%9%7% Trust A 11%-23%5%-11%4%-8% Trust B 7%-22%5%-11%3%-8% Plan 1 Year 3 Year 5 Year OCERS $2.8M $5.9M $8.1M Trust A $2.2M-$4.5M $3.4M-$7.0M $4.4M-$9.3M Trust B $1.5M-$4.4M $3.4M-$7.0M $4.2M-$9.3M Page 6 OCSD PENSION FUNDING OPTIONS Potential Return Greater than OCSD Portfolio Added Diversity of Investment Managers OCSD Direction of Investment Strategy Make an Additional Payment to OCERS X Current Fund Manager Manages a 115 Trust X X Select and Join Multiple- Employer 115 Trust X X X Recommendation: Issue an RFP to select a Multiple-Employer 115 Trust Page 7 Orange County Sanitation District ADMINISTRATION COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2020-1229 Agenda Date:9/9/2020 Agenda Item No:9. FROM:James D. Herberg, General Manager Originator: Lan C. Wiborg, Director of Environmental Services SUBJECT: COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Sewage Surveillance,also known as Wastewater-Based Epidemiology,is the study of community- level infection prevalence through measuring the concentration of the pathogen either directly or indirectly (i.e., using biomarkers) in the pooled community sewage samples. Under certain circumstances,sewage surveillance can be used to gather crucial information on the occurrence,intensity,distribution,and duration of an outbreak.The Centers for Disease Control and Prevention (CDC)considers it to be a part of the public health toolbox,since it has the potential to capture subclinical infections,can be implemented independent of healthcare-seeking behavior and testing access,and the data can be made available within days of shedding onset compared to the up to two-week lag for other surveillance data. According to the CDC,while sewage surveillance cannot and is not intended to replace clinical surveillance,it can complement case-and symptom-based surveillance in the community where a significant portion of the population is connected to sewers.It could be especially helpful where testing data are not readily available,assist with monitoring high-risk facilities (e.g.,prisons and nursing homes)through sub-sewershed level sampling,and provide infection information during sub- clinical phases.To date,sewage surveillance has been successfully utilized for population-level infectious disease surveillance for polio and hepatitis.However,a standardized method for detecting and measuring SARS-CoV-2, the virus responsible for causing COVID-19, does not currently exist. Multiple research efforts are underway to develop valid analytical methods and to examine the potential application of sewage surveillance.The Orange County Sanitation District (Sanitation District)became a part of these efforts shortly following the World Health Organization declaration of a COVID-19 pandemic,and we are actively collaborating with industry and academic partners to understand the available technologies,analytical protocols,costs,and usefulness of sewage surveillance data. Orange County Sanitation District Printed on 9/1/2020Page 1 of 2 powered by Legistar™ File #:2020-1229 Agenda Date:9/9/2020 Agenda Item No:9. Specifically,the Sanitation District has been providing samples to the California State Water Resource Control Board’s Direct Potable Reuse Pathogen Removal Study (“DPR-2”),Stanford University’s SCAN:Sewer Coronavirus Alert Network,and the University of Arizona’s Water and Energy Sustainable Technology Center to safeguard employee safety and support development of reliable methods for detecting and quantifying SARS-CoV-2. Staff will present an update on the status of the Sanitation District’s sewage surveillance efforts to date with some preliminary data. Currently,the United States Environmental Protection Agency is overseeing the development of a standardized analytical methods to detect and quantify SARS-CoV-2,the virus responsible for causing COVID-19,in wastewater.To coordinate the collection,validation,and dissemination of sewage surveillance information,the CDC established the National Wastewater Surveillance System in mid-August to collect and manage the analytical data.The Sanitation District has volunteered to be a part of these efforts. In the interim,most of the currently publicized sewage surveillance data are highly variable and should be considered preliminary in nature. RELEVANT STANDARDS ·Maintain collaborative and cooperative relationships with regulators,stakeholders,and neighboring communities ·Make it easy for people to understand OCSD’s roles and value to the community ·Commitment to safety & reducing risk in all operations ATTACHMENT The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda package: N/A Orange County Sanitation District Printed on 9/1/2020Page 2 of 2 powered by Legistar™ ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.