HomeMy WebLinkAbout07-08-2020 Administration Committee Meeting Complete Agenda PacketORANGE COUNTY SANITATION DISTRICT
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as
a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings.
The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and Internet accessibility.
PUBLIC PARTICIPATION
Your participation is always welcome. The Administration Committee meeting will be available to the public online at:
https://ocsd.legistar.com/Calendar.aspx
You may submit your comments and questions in writing for the Administration
Committee’s consideration in advance of the meeting only by sending them to
OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on Tuesday, July 7, 2020. All public comments will be provided to the Administration Committee and may be read
into the record or compiled as part of the record.
Thank you.
July 1, 2020
NOTICE OF MEETING
ADMINISTRATION COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, July 8, 2020 – 5:00 P.M.
ACCESSIBILITY FOR THE GENERAL PUBLIC
Due to the spread of COVID-19, the Orange County Sanitation District
will be holding all upcoming Board and Committee meetings by
teleconferencing and Internet accessibility. This meeting will be
available to the public online at:
https://ocsd.legistar.com/Calendar.aspx
A regular meeting of the Administration Committee of the Orange County
Sanitation District will be held in the manner indicated herein on
Wednesday, July 8, 2020 at 5:00 p.m.
ADMINISTRATION COMMITTEE MEETING DATE
BOARD MEETING DATE
07/08/20 07/22/20
AUGUST DARK 08/26/20
09/09/20 09/23/20
10/14/20 10/28/20
11/10/20 * 11/18/20 **
12/09/20 12/16/20 **
JANUARY DARK 01/27/21
02/10/21 02/24/21
03/10/21 03/24/21
04/14/21 04/28/21
05/12/21 05/26/21
06/09/21 06/23/21
* Meeting will be held on the second Tuesday of the month
** Meeting will be held on the third Wednesday of the month
ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services
and Human Resources
Meeting Date: July 8, 2020 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (13)
Chad Wanke, Chair
Richard Murphy, Vice-Chair Jim Ferryman
Peter Kim
Mark Murphy
Steve Nagel
Andrew Nguyen
Glenn Parker
Erik Peterson
Tim Shaw
Christina Shea
David Shawver (Board Chair) John Withers (Board Vice-Chair)
OTHERS
Brad Hogin, General Counsel
STAFF
Jim Herberg, General Manager Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 06/16/2020 BOARD OF DIRECTORS Complete Roster
AGENCY/CITIES ACTIVE DIRECTOR
ALTERNATE DIRECTOR
Anaheim Lucille Kring Denise Barnes
Brea Glenn Parker Cecilia Hupp
Buena Park Fred Smith Connor Traut
Cypress Mariellen Yarc Stacy Berry
Fountain Valley Steve Nagel Patrick Harper
Fullerton Jesus J. Silva Jan Flory
Garden Grove Steve Jones John O’Neill
Huntington Beach Erik Peterson Lyn Semeta
Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza
La Palma Peter Kim Nitesh Patel
Los Alamitos Richard Murphy Dean Grose
Newport Beach Brad Avery Joy Brenner
Orange Mark Murphy Kim Nichols
Placentia Chad Wanke Ward Smith
Santa Ana Nelida Mendoza David Penaloza
Seal Beach Sandra Massa-Lavitt Schelly Sustarsic
Stanton David Shawver Carol Warren
Tustin Allan Bernstein Chuck Puckett
Villa Park Robert Collacott Chad Zimmerman
Sanitary/Water Districts
Costa Mesa Sanitary District James M. Ferryman Bob Ooten
Midway City Sanitary District Andrew Nguyen Margie L. Rice
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Regular Meeting Agenda
Wednesday, July 8, 2020 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District’s Administration Building located
at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com
not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda
item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to
be considered or discussed. The recommended action does not indicate what action will be taken. The Board
of Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of
the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must
be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least
14 days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300
Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365
Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 8, 2020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL & DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
You may submit your comments and questions in writing for the Committee's consideration by sending them to
the Clerk of the Board at OCSDClerk@ocsd.com with the subject line "PUBLIC COMMENT ITEM # (insert the
item number relevant to your comment)" or "PUBLIC COMMENT NON-AGENDA ITEM". Submit your written
comments by 5:00 p.m. on July 7, 2020. All public comments will be provided to the Committee and may be read
into the record or compiled as part of the record.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2020-1075APPROVAL OF MINUTES
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Administration Committee held June
10, 2020.
Originator:Kelly Lore
Agenda Report
06-10-2020 Administration Committee Minutes
Attachments:
2.2020-1148PROPERTY MANAGEMENT SERVICES FOR 18350 MT. LANGLEY
STREET AND 18368-18375-18381-18384 BANDILIER CIRCLE,
FOUNTAIN VALLEY
RECOMMENDATION: Recommend to the Board of Directors to:
Approve Amendment No. 4 of the sole source agreement with The Muller Company for
Property Management Services for 18350 Mt. Langley Street and 18368- 18375-
18381- 18384 Bandilier Circle in Fountain Valley for the period of September 1, 2020
Page 1 of 3
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 8, 2020
through June 30, 2021 for a management fee of $3,200 per month plus other incurred
expenses, including an additional renewal period of six months.
Originator:Lorenzo Tyner
Agenda Report
Amendment No. 4
Attachments:
NON-CONSENT:
3.2020-1149GENERAL MANAGER AUTHORITY TO TERMINATE LEASE
AGREEMENTS AT 18350 MT. LANGLEY STREET AND 18368
BANDILIER CIRCLE, FOUNTAIN VALLEY
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize the General Manager to terminate lease agreements at his discretion for the
following tenants at 18350 Mt. Langley Street and 18368 Bandilier Circle in Fountain
Valley, for the period of July 1, 2020 through June 30, 2021:
Lessee Property Suites Expiration
Kroll/On Track 18350 Mt. Langley Street 110 06/30/2021
Western Youth Services 18350 Mt. Langley Street 200, 206, 215, 220 05/30/2021
Atlantic-Pacific Processing 18350 Mt. Langley Street 205, 210 11/30/2021
United Family 18350 Mt. Langley Street 209 03/04/2021
De La Rosa Maintenance 18368 Bandilier Circle 01/31/2023
Contractors
Originator:Lorenzo Tyner
Agenda ReportAttachments:
4.2020-11302021 BENEFITS INSURANCE RENEWAL
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Orange County Sanitation District 2021 Benefits Insurance Renewal for
the amount of $12,953,965 for active employees and $958,858 for retiree-paid health
premiums, for an overall not-to-exceed amount of $13,912,823, as specified below:
A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance
Program [EAP]) - Not to Exceed $12,184,838;
B. Prudential (basic life, short- and long-term disability) - Not to Exceed $718,480;
C. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $20,647;
Page 2 of 3
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, July 8, 2020
E. WORKTERRA (additional retiree costs, recouped from retirees through premium
payments) - Not to Exceed $958,858; and
F. Approve a contingency of $695,641 (5%).
Originator:Celia Chandler
Agenda ReportAttachments:
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Administration Committee meeting is scheduled for Wednesday, September 9, 2020
at 5:00 p.m.
Page 3 of 3
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1075 Agenda Date:7/8/2020 Agenda Item No:1.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Administration Committee held June 10, 2020.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Minutes of the Administration Committee meeting held June 10, 2020
Orange County Sanitation District Printed on 7/1/2020Page 1 of 1
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Orange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, June 10, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee was called to order by Committee Chair
Chad Wanke on Wednesday, June 10, 2020 at 5:02 p.m. in the Administration Building of the
Orange County Sanitation District. Chair Wanke stated that the meeting was being held
telephonically and via audio/video teleconferencing in accordance with the Governor's
Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Alternate
Director Penaloza led the Flag Salute.
The Clerk of the Board announced the teleconference meeting guidelines and stated that
votes will be taken by roll call.
ROLL CALL & DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Chad Wanke, Richard Murphy, James Ferryman, Peter Kim, Mark
Murphy, Andrew Nguyen, Glenn Parker, Christina Shea, David
Shawver and John Withers
ABSENT:Steve Nagel and Erik Peterson
STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Brian
Engeln were present in the Board Room. Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services;
Jennifer Cabral; Thys Devries; Brad Hamilton; Tina Knapp; Laura Maravilla; Rob Michaels;
John Preston; and Wally Ritchie were in attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room; Dennis
Mulqueeney (Alliant Insurance); Mitch Barker and Hoody Fritz (PARS) were in attendance
telephonically.
PUBLIC COMMENTS:
There were no public comments received.
The Clerk of the Board stated that she received Late Communication from Assistant General
Manager Lorenzo Tyner regarding a change to the proposed dollar amount of the
recommendation in Item No. 7 which was forwarded to the Committee and made available to
the public.
Page 1 of 7
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
REPORTS:
Chair Wanke did not provide a report.
General Manager Jim Herberg provided a brief COVID-19 update and indicated his weekly
written update to the Board of Directors would be emailed by the end of the week .
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2020-1019
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held May 13,
2020.
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
RECUSED:David Penaloza (Alternate)
2.ENVIRONMENTAL REGULATORY REPORTS 2020-1006
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file environmental regulatory reports: Biosolids Management Compliance
Report 2019; Annual Pretreatment Program Report Fiscal Year 2018-2019;
Semi-Annual Pretreatment Program Report Fiscal Year 2019-2020 (July-December);
Annual Greenhouse Gas Emissions Report 2019; Annual Emission Report 2019; and
Marine Monitoring Annual Report 2018/2019.
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Penaloza (Alternate), David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
Page 2 of 7
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
3.COMPLETE FIELD INSTRUMENT CALIBRATION SOLUTION 2020-1048
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Professional Services Agreement to Beamex, Inc. to provide
Instrumentation Data Management Services, Specification No. CS-2020-1102,
for a total amount not to exceed $257,714;
B. Award a sole source purchase order for the purchase of instrumentation
hardware in an amount not to exceed $259,124; and
C. Approve a contingency in the amount of $77,525 (15%) for both procurements.
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Penaloza (Alternate), David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
4.GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2020-21 2020-1061
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 20-XX, entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District Establishing the Annual Appropriations Limit for
Fiscal Year 2020-21 for the District in accordance with the Provisions of Division 9 of
Title 1 of the California Government Code”.
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Penaloza (Alternate), David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
5.FY 2020-21 USE CHARGES FOR SANTA ANA WATERSHED
PROJECT AUTHORITY
2020-1085
Originator: Lorenzo Tyner
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 3 of 7
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
Adopt Resolution No. OCSD 20-XX, entitled: “A Resolution of the Board of Directors of
the Orange County Sanitation District Establishing Use Charges for the 2020-21 Fiscal
Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa
Ana Watershed Project Authority (“SAWPA”)”.
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Penaloza (Alternate), David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
6.TRIPLE QUADRUPOLE MASS SPECTROMETER (TQMS)2020-1087
Originator: Lan Wiborg
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a purchase order to VWR for a Triple Quadrupole Mass Spectrometer
(TQMS) System in the amount of $277,228.34 (including the TQMS system, freight,
sales tax, and two (2) year extended warranty) in accordance with Ordinance No.
OCSD-52, Section 2.03(B): Cooperative Procurement; (NASPO Value Point Master
Agreement No. MA16000234-2 created by the State of Idaho which California (CA)
agencies may utilize (CA Participating Addendum No. 7-16-99-26-01)).
AYES:Chad Wanke, Peter Kim, Mark Murphy, Andrew Nguyen, Glenn
Parker, David Penaloza (Alternate), David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, James Ferryman, Steve Nagel, Erik Peterson and
Christina Shea
ABSTENTIONS:None
Directors Jim Ferryman and Christina Shea arrived at the meeting at approximately 5:20 p.m.
NON-CONSENT:
7.2020-21 PROPERTY - LIABILITY INSURANCE RENEWALS 2020-1091
Originator: Lorenzo Tyner
Mr. Tyner provided the updated information included in the Late Communication memo
stating that some of the numbers have increased due to recent economics, COVID-19,
and natural disasters. Mr. Tyner also provided an in-depth explanation of the process
of purchasing coverage and the changes to the dollar amounts and responded to
questions from the Committee. Director Parker thanked staff for the analysis.
Page 4 of 7
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Orange County Sanitation District FY 2020-21 Property-Liability
Insurance Renewals for the not-to-exceed amounts specified below as amended:
Property and Boiler & Machinery - Not to Exceed
Excess General Liability Insurance - Not to Exceed
Excess Workers’ Compensation Insurance - Not to Exceed
Earthquake Insurance - Not to Exceed
TOTAL
AYES:Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Andrew
Nguyen, Glenn Parker, David Penaloza (Alternate), Christina Shea,
David Shawver and John Withers
NOES:None
ABSENT:Richard Murphy, Steve Nagel and Erik Peterson
ABSTENTIONS:None
8. PROPOSED FY 2020-21 AND FY 2021-22 BUDGET 2020-1068
Originator: Lorenzo Tyner
Mr. Tyner stated that over the last six months the Committee has received information
regarding the budget. He requested that, prior to voting on this item, the Committee
hear Item No. 9 regarding a User Fee Rate Adjustment requested by Board Chairman
Shawver. Mr. Tyner then introduced Controller Wally Ritchie who provided an
informative PowerPoint presentation on the Proposed Budget Summary for FY 2020-21
and 2021-22.
Mr. Tyner proceeded to present Item No. 9 which was requested by the Board Chair
due to the financial pressure and impacts of COVID-19 on the County. He stated that
foregoing the FY 2020-21 rate adjustment, that is scheduled to begin on July 1, 2020,
would result in a $71 million loss in revenue that could be mitigated by adjustments in
the OCSD Debt Program.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve and amend the 2020-21 proposed budget below; foregoing the scheduled FY
2020-21 rate increase adjustment that is scheduled to begin on July 1, 2020.
Page 5 of 7
$ 1,151,935
$ 745,336
$ 207,000
$ 100,000
$ 2,204,271
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
Approve the proposed Operating, Capital, Debt Service, and Self-Insurance Budgets
for FY 2020-21 and FY 2021-22 as follows:
FY 2020-21 FY 2021-22
Net Operating $ 173,910,516 $ 174,065,159
Self-Insurance - Workers’ Comp $ 780,000 $ 800,000
Self-Insurance - Property & Gen. Liability $ 1,630,000 $ 1,680,000
Net Capital Improvement Program $ 147,562,000 $ 240,846,000
Debt/COP Service(1) $ 72,838,369 $ 240,591,869
Intra-District Joint Equity Purchase/Sale(2) $ 3,500,000 $ 3,500,000
Total $ 400,220,885 $ 661,483,028
PP(1)PPIncludes $173,855,000 in maturing and callable debt
(2)PPCash to/from Revenue Area 14 (RA14) in exchange for capital
assets to/from Consolidated Revenue Area 15 (RA15)
AYES:Chad Wanke, James Ferryman, Peter Kim, Mark Murphy, Andrew
Nguyen, David Shawver and John Withers
NOES:Glenn Parker
ABSENT:Richard Murphy, Steve Nagel, David Penaloza (Alternate), Erik
Peterson and Christina Shea
ABSTENTIONS:None
Committee Vice-Chair Richard Murphy arrived at the meeting at 5:42 p.m.
INFORMATION ITEMS:
9. FY 2020-21 USER FEE RATE ADJUSTMENT 2020-1093
Originator: Lorenzo Tyner
ITEM RECEIVED AS AN:
Information Item.
10. INTERNAL REVENUE CODE SECTION 115 TRUST PENSION
ACCOUNT
2020-1096
Originator: Lorenzo Tyner
Mr. Tyner provided a brief explanation of an Internal Revenue Code Section 115 Trust
Pension Account and described OCSD's retirement program and other
post-employment benefits. He suggested that if the Committee wanted to pursue this
matter, the rate of return information for the previous five years of data could be
provided for analysis.
Page 6 of 7
ADMINISTRATION
COMMITTEE
Minutes June 10, 2020
Chair Wanke stated that he requested that this information item be brought to the
Committee. At his request, representatives from PARS were in attendance at the
meeting for questions. Mr. Mitch Barkers and Mr. Hoody Fritz (PARS), and Mr. Tyner
responded to questions from the Committee regarding PARS fee structures and the
differences between PARS and OCERS investments.
The consensus of the Committee was to direct staff to complete additional research
and bring back information. It was suggested to focus on the importance of a business
case that would lead to concluding that opening a 115 Trust Pension Account is in
OCSD's best interest.
ITEM RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Wanke declared the meeting adjourned at 6:48 p.m. to the Regular meeting to be held
on Wednesday, July 8, 2020 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 7 of 7
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1148 Agenda Date:7/8/2020 Agenda Item No:2.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
PROPERTY MANAGEMENT SERVICES FOR 18350 MT.LANGLEY STREET AND 18368-18375-
18381-18384 BANDILIER CIRCLE, FOUNTAIN VALLEY
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve Amendment No.4 of the sole source agreement with The Muller Company for Property
Management Services for 18350 Mt.Langley Street and 18368-18375-18381-18384 Bandilier
Circle in Fountain Valley for the period of September 1,2020 through June 30,2021 for a
management fee of $3,200 per month plus other incurred expenses,including an additional renewal
period of six months.
BACKGROUND
The Board of Directors has previously approved a sole source agreement with The Muller Company
for property management services for buildings owned by the Orange County Sanitation District
(Sanitation District)at 18350 Mt Langley Street and 18368-18375-18381-18384 Bandilier Circle in
Fountain Valley.The properties are occupied by staff and commercial tenants with leases that expire
in 2021 and 2023.
The Sanitation District purchased these properties as part of the overall strategy to build
Administration Building facilities and maximize process area.This strategy is not fully implemented
as the Sanitation District is still working on obtaining building approvals.Once that process is
complete,the Sanitation District will have a better vision of long-term property needs.Pending those
decisions, the Sanitation District will require property management services.
RELEVANT STANDARDS
·Protect Orange County Sanitation Districts assets
PROBLEM
The Sanitation District owned properties have commercial tenants and there is a need to
professionally manage them utilizing services such as maintenance,tenant relations,and repairs.At
present,the Sanitation District does not employ staff with this scope of commercial property
Orange County Sanitation District Printed on 7/1/2020Page 1 of 3
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File #:2020-1148 Agenda Date:7/8/2020 Agenda Item No:2.
present,the Sanitation District does not employ staff with this scope of commercial property
expertise.
PROPOSED SOLUTION
Extend the current sole source property management contract until a permanent property
management strategy has been developed.
TIMING CONCERNS
The current property management agreement expires on August 31, 2020.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will lose continuity of care of the property and of services to tenants.
PRIOR COMMITTEE/BOARD ACTIONS
May 2019 -Approved Amendment No.3 with The Muller Company for Property Management
Services,to extend the services for twelve-months from September 1,2019 through August 31,2020
with all terms and provisions of the Agreement remaining unmodified and in full force and effect.
February 2019 -By exercising the renewal option in Amendment No.1,staff executed Amendment
No. 2.
September 2018 -Approved Amendment No.1 with The Muller Company for Property Management
Services,for an additional management fee of $3,293 per month plus other incurred expenses,for
the addition of Sanitation District acquired properties on Bandilier Circle and Pacific Street including
two additional renewal periods of six months each.
February 2018 -Approved a sole source agreement with The Muller Company for Property
Management Services,for the period of March 1,2018 through August 31,2018,for a management
fee of $4,200 per month plus other incurred expenses,including two additional renewal periods of six
months each.
ADDITIONAL INFORMATION
Monthly expenses for services such as utility bills and repair work vary month-to-month.All
expenses will be reviewed and approved by Sanitation District staff.
CEQA
N/A
FINANCIAL CONSIDERATIONS
The property management costs will be offset by rents collected on the commercial leases.
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ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
· Amendment No. 4
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AMENDMENT NO. 4 TO MANAGEMENT AGREEMENT
This AMENDMENT NO. 4 TO MANAGEMENT AGREEMENT ("Amendment") is made and entered
into effective as of June ___ 2020, by and between ORANGE COUNTY SANITATION DISTRICT, a county
sanitation district duly organized and existing pursuant to Section 4700 et. seq. of the Health & Safety Code of
the State of California ("Owner"), and THE MULLER COMPANY, LLC ("Manager").
R E C I T A L S :
A. Owner and Manager entered into that certain Management Agreement dated as of February 28,
2018, Amendment No 1 dated August 28, 2018, Amendment No 2 dated February 28, 2019 and Amendment No
3 dated May 22, 2019 (collectively the "Agreement") pursuant to which Owner contracted with Manager to
provide management services for 18350 Mount Langley, Fountain Valley, California, the "Property" and to
provide management services for 18368, 18375, 18381, 18384, 18410, 18430, 18436 Bandilier Circle and 18429
Pacific Street, Fountain Valley, California, the “Additional Properties” .
B. Except as otherwise set forth herein, all capitalized terms used in this Amendment shall have the
same meaning given such terms in the Agreement.
C. Owner and Manager desire to amend the Agreement to change the Expiration Date and change
the Management Fee and Properties, as hereinafter provided.
NOW, THEREFORE, in consideration of the foregoing Recitals and the mutual covenants contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto agree as follows:
1. Parties agree to renew the Agreement for a ten (10) month term from September 1, 2020
through June 30, 2021 (“Expiration Date”).
2. Parties agree to provide the Option to renew the Agreement for an additional six (6) month term
from July 1, 2021 through December 31, 2021 upon written notice.
3. The Agreement shall be reduced to exclude the management of the following: 18410, 18430,
18436 Bandilier Circle and 18429 Pacific Street, Fountain Valley (“Reduction Properties”)
4. Effective Date of Reduction Properties: September 1, 2020
5. The parties hereby agree that the Owner shall pay to Manager, as compensation for Manager’s
management services, on a monthly basis, a management fee (the “Additional Properties
Management Fee”) in the amount equal to $0.05/psf/month for the actual Additional Properties
in addition to the existing Management Fee in the Agreement for the Property. The square
footage of the Additional Properties and Additional Properties Management Fee per each
individual Additional Property is as follows:
a. 18368 Bandilier Circle 6,000 sq.ft. $ 300.00/month
b. 18375 Bandilier Circle 6,000 sq.ft. $ 300.00/month
c. 18381 Bandilier Circle 6,000 sq.ft. $ 300.00/month
d. 18384 Bandilier Circle 6,000 sq.ft. $ 300.00/month
Total square footage: 24,000 @ $0.05/psf/month = $ 1,200.00/month
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6. No Further Modification. Except as set forth in this Amendment No. 4, all of the terms and
provisions of the Agreement shall remain unmodified and in full force and effect.
IN WITNESS WHEREOF, this Amendment has been executed as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
Dated: ____________________________ By:______________________________
David John Shawver, Board Chairman
Dated: ____________________________ By:______________________________
Kelly A. Lore Clerk of the Board
Dated:____________________________ By:______________________________
Ruth Zintzun
Purchasing & Contracts Manager
THE MULLER COMPANY, LLC
Dated:____________________________ By:_____________________________
Jon M Muller, President
_______________________________
IRS Employer’s I.D. Number
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1149 Agenda Date:7/8/2020 Agenda Item No:3.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
GENERAL MANAGER AUTHORITY TO TERMINATE LEASE AGREEMENTS AT 18350 MT.
LANGLEY STREET AND 18368 BANDILIER CIRCLE, FOUNTAIN VALLEY
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Authorize the General Manager to terminate lease agreements at his discretion for the following
tenants at 18350 Mt.Langley Street and 18368 Bandilier Circle in Fountain Valley,for the period of
July 1, 2020 through June 30, 2021:
Lessee Property Suites Expiration
Kroll/On Track 18350 Mt. Langley Street 110 06/30/2021
Western Youth Services 18350 Mt. Langley Street 200, 206, 215, 220 05/30/2021
Atlantic-Pacific Processing 18350 Mt. Langley Street 205, 210 11/30/2021
United Family 18350 Mt. Langley Street 209 03/04/2021
De La Rosa Maintenance 18368 Bandilier Circle 01/31/2023
Contractors
BACKGROUND
The Orange County Sanitation District (Sanitation District)purchased properties at 18350 Mt.
Langley Street and 18368 Bandilier Circle as part of the overall strategy to build a new Headquarters
Complex and to reserve land at Plant No.1 for wastewater treatment.The new Headquarters Project
is currently under design and permitting and staff is developing a permanent property management
strategy that will be impacted by the outcome of the building design and permitting process.Pending
those decisions,the Sanitation District currently has commercial tenants that lease part of the
properties at 18350 Mt. Langley Street and 18368 Bandilier Circle in Fountain Valley.
RELEVANT STANDARDS
·Protect Orange County Sanitation Districts assets
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PROBLEM
The Sanitation District owned properties have commercial tenants and due to current financial
circumstances,tenants have inquired about the possibility of early release from their lease
agreements.At present,the General Manager does not have authority to approve early termination
of the lease agreements and foregoing the lease payments.
PROPOSED SOLUTION
Authorize the General Manager,at his discretion,to release current tenants from their lease
agreements and forego the remaining lease payments.
TIMING CONCERNS
Termination of lease agreements due to financial circumstances needs to be executed in a timely
manner.
RAMIFICATIONS OF NOT TAKING ACTION
Tenants may not have the financial resources to be able to make the financial obligations stipulated
in the lease agreements.
PRIOR COMMITTEE/BOARD ACTIONS
September 2017 -Approved a Standard Offer,Agreement,and Escrow Instructions for Purchase of
Real Estate (Purchase Agreement)with K&A Investments LP for Property at 18350 Mt.Langley
Street,Fountain Valley and Authorized General Manager and General Counsel to Execute any and
all instruments related to the transaction.
August 2018 -Received and filed the fully executed Agreement of Purchase and Sale and joint
Escrow Instructions for 18410-18436 Bandilier Circle and 18368-18384 Bandilier Circle,Fountain
Valley;and Authorized the General Manager to Execute any and all other instruments related to the
transaction.
ADDITIONAL INFORMATION
Ultimately,the properties at Mt.Langley and Bandilier are planned for demolition to make room for a
new Headquarters Complex,and possibly a new Laboratory.Currently,there are 35 Sanitation
District employees working at the Mt. Langley building.
Plans for moving employees who are currently telecommuting back into the office will require social
distancing and more space between employees.Vacant space made available by early lease
terminations could be used to provide for social distancing of our employees when they return to the
office.
CEQA
N/A
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FINANCIAL CONSIDERATIONS
The Sanitation District will forego any monthly revenues associated with terminated lease
agreements. All lease termination requests will be reviewed by Sanitation District staff.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1130 Agenda Date:7/8/2020 Agenda Item No:4.
FROM:James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT:
2021 BENEFITS INSURANCE RENEWAL
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve the Orange County Sanitation District 2021 Benefits Insurance Renewal for the amount of
$12,953,965 for active employees and $958,858 for retiree-paid health premiums,for an overall not-
to-exceed amount of $13,912,823, as specified below:
A. WORKTERRA (medical, dental, and vision plans; and Employee Assistance Program [EAP]) -
Not to Exceed $12,184,838;
B. Prudential (basic life, short- and long-term disability) - Not to Exceed $718,480;
C. The Standard (EMT & Manager disability) - Not to Exceed $30,000;
D. BenefitWallet (Health Savings Accounts [HSA]) - Not to Exceed $20,647;
E. WORKTERRA (additional retiree costs, recouped from retirees through premium payments) -
Not to Exceed $958,858; and
F. Approve a contingency of $695,641 (5%).
BACKGROUND
In accordance with collective bargaining agreements,the Orange County Sanitation District
(Sanitation District)has a contractual obligation to provide healthcare and welfare insurance benefits
to employees and eligible dependents.
Over the years,Human Resources (HR)has implemented ongoing cost-containment measures to
include:joining a risk-sharing pool under Public Risk Innovation,Solutions,and Management
(PRISM)*,making plan design changes to align with best practices,bundling insurance coverages,
and negotiating rate guarantees.HR met and conferred with the unions to secure all benefit
changes, as applicable.
*In June 2020,California State Association of Counties -Excess Insurance Authority (CSAC-EIA)
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*In June 2020,California State Association of Counties -Excess Insurance Authority (CSAC-EIA)
officially rebranded and changed their name to Public Risk Innovation,Solutions,and Management
(PRISM).
The Sanitation District,in conjunction with the health insurance broker,Alliant,began the renewal
process for the agreed to benefits in March and received quotes in May.After negotiating with the
insurance carriers,the Sanitation District was able to secure competitive rates without compromising
the level of benefits provided to employees and eligible dependents.
The cost of the active employee insurance coverage will decrease by -1.4%overall for the 2021 Plan
Year (from $13,137,895 to $12,953,965).Key factors contributing to the decrease included a highly
favorable utilization rate and established rate guarantees on the Sanitation District’s vision,disability,
life insurance,and EAP plans.Employees share in the cost of medical and dental insurance.For
medical insurance coverage,employees who select employee-only HMO coverage contribute 10%of
the premium cost and those that select employee-only PPO-level coverage,employee-plus-one
coverage,or family coverage contribute 20%of the premium costs.For dental coverage,all
employees contribute 20%of the premium costs.The Sanitation District covers the cost of vision
insurance,basic life insurance,short-term disability,long-term disability (only for those employees
with at least five years of service), EMT and Manager disability, and EAP.
A contingency budget in the amount of $695,641,or 5%,of the total cost for employee and retiree
benefits insurance,is requested.This contingency budget may be utilized in the event there are
unforeseen additional costs due to fluctuations such as employees retiring/resigning,hiring of new
employees,overall changes to staff numbers as employees are placed on and off plans throughout
the year,changes in employee plan selection during the open enrollment period scheduled for
October 2020 for the 2021 plan year,additions of dependents or spouse/partners,changes in
employees’ eligibility, and other factors.
Sanitation District retirees have the option to remain on the Sanitation District’s medical and/or dental
insurance,and the majority of retirees are responsible for 100%of their premiums.However,a
portion of retirees hired prior to July 1,1988 receive a limited duration of Sanitation District-paid
medical insurance upon retirement.Retirees falling within this group receive 2.5 months of
Sanitation District-paid medical insurance for each year of continuous service.Employees hired after
July 1,1988 are ineligible for this benefit.Therefore,the benefit will reduce and eventually expire
over time as the remaining employees within this group retire and as the limited duration of each
eligible retiree’s benefit is completed.The cost for retirees in this group is $810,096 and is factored
into Item A of the Recommendation.
This renewal also incorporates $958,858 in retiree insurance coverage administered by the
Sanitation District for which the retirees reimburse the Sanitation District.Although these costs are
paid by the retirees themselves and are not expected to be paid by the Sanitation District,we are
incorporating the item herein for transparency purposes and to ensure adequate funding as we pay in
advance and are reimbursed by the retiree.
In prior years,the overall increase to insurance was 4.1%for the 2019 Plan Year and 0.1%for Plan
Year 2020.
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In May 2015,the Board of Directors approved moving the Sanitation District’s medical insurance from
direct contracts with the carriers to joining the insurance risk sharing pool under PRISM.The
association with PRISM resulted in immediate and future cost savings to the Sanitation District in
medical insurance premiums and dictated a change from fiscal to calendar-based plan year,from
January through December.Staff typically presents the benefits renewal information to the Board of
Directors annually every July,for an effective date of January 1 of the year thereafter.The move to
PRISM has proven to be beneficial based on the rate increases the Sanitation District has received in
the past few years.
RELEVANT STANDARDS
·Offer competitive compensation and benefits
·Comply with OCSD Policy 4.1 - Insurance
PROBLEM
The Sanitation District has a contractual obligation to provide healthcare and welfare insurance
benefits to employees and eligible dependents,and any benefit changes are subject to the meet and
confer process.Additionally,the Sanitation District is required to hold an annual benefits open
enrollment period every October to provide employees and eligible dependents the opportunity to
make changes to their benefit elections,for an effective date of January 1 of the year thereafter.
Insurance contracts are required to be finalized in August 2020, ahead of open enrollment.
Each year,the benefit renewal data used in cost projections is calculated based on the census data,
which is required by the insurance carriers eight months in advance of the plan year.Throughout the
plan year,changes in employee composition such as new hires,employee plan selection,and
turnover,may result in a change in actual costs.Based on the required timelines,projected costs
and actual costs will vary year to year.
PROPOSED SOLUTION
Approve the benefits insurance renewals with the respective carriers and the contingency,as
described above, to ensure continued coverage for employees and eligible dependents.
TIMING CONCERNS
Board approval is necessary in July 2020 to ensure that the Sanitation District meets its insurance
renewal deadlines in August,to finalize preparations for the October benefits open enrollment,and
for continued coverage for Sanitation District employees and eligible dependents,in accordance with
collective bargaining agreements and personnel policies.
RAMIFICATIONS OF NOT TAKING ACTION
Without Board approval,the Sanitation District cannot finalize the contracts with the insurance
carriers in August for the 2021 Plan Year.A lapse in payment to the insurance carriers would result in
the interruption of medical,dental,vision,EAP,life,and disability coverage and services to
employees and eligible dependents;and the Sanitation District would not be meeting its obligation to
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employees and eligible dependents;and the Sanitation District would not be meeting its obligation to
provide these benefits as provided for in collective bargaining agreements and personnel policies.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Medical Insurance
The Sanitation District’s medical benefits are designed to help maintain wellness and protect
employees and their families from major financial hardship in the event of illness or injury.The
Sanitation District offers a choice of medical plans through Anthem Blue Cross and Kaiser
Permanente.
HMO (Health Maintenance Organization)plans offer comprehensive coverage.Employees have a
choice between the Anthem Blue Cross HMO or the Kaiser HMO plan.The PPO (Preferred Provider
Organization)plan through Anthem Blue Cross offers a network of doctors and healthcare facilities
that provide services to plan members at special discounted rates.The Sanitation District also offers
two high deductible plans:a high deductible HMO plan through Kaiser and a high deductible PPO
plan through Anthem Blue Cross.
Dental Insurance
The Sanitation District provides the Delta Dental plan to all benefit eligible employees.
Vision Insurance
The Sanitation District currently provides vision insurance to all benefit eligible employees through
Vision Service Plan (VSP).
Basic Life Insurance
Life insurance provides protection for an employee’s beneficiary in the event of death.All benefit
eligible full-time and part-time employees automatically receive Basic Life and Accidental Death &
Dismemberment insurance coverage.The benefit amount is $50,000 for employees,and three times
salary for managers and executives. Coverage is offered through Prudential.
Short-Term Disability Insurance
The short-term disability insurance plan protects employees when non-work related illness or injury
makes it impossible for them to work for a short period of time.Under the plan,income may be
continued for up to 26 weeks.The Sanitation District pays the entire cost of coverage for regular full-
time and part-time employees. Coverage is offered through Prudential.
Long-Term Disability Insurance
The long-term disability insurance plan protects employees when an illness or injury makes it
impossible for them to work for an extended period of time.Under the plan,employees who are
disabled for more than 90 days are eligible to receive a benefit of 67%of their basic monthly pay up
to $5,000/month.The Sanitation District pays the entire cost of coverage for regular full-time and
part-time employees with five or more years of service. Coverage is offered through Prudential.
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Executive Disability
This additional long-term disability insurance plan provides increased income protection for
executives and managers.Under the plan,eligible employees who are disabled for more than 90
days due to a non-work related illness or injury are eligible to receive an additional benefit of
$3,100/month.The first $5,000/month is covered by the Sanitation District group long-term disability
plan benefit. Coverage is offered through The Standard.
Health Savings Account
Employees who elect the Anthem High Deductible Health Plan (HDHP)are simultaneously enrolled
in a Health Savings Account (HSA)which provides a method for the employee to save for health-
related expenses.The Sanitation District currently makes an annual contribution to the HSA based
on the increased deductible and the savings incurred by employees electing the HDHP plan
compared to the PPO plan.
Employee Assistance Program
The EAP plan protects employees and family members when they need help with personal problems
such as marital and relationship problems;stress,anxiety,and depression;grief and loss;or
substance abuse. Coverage is offered through ComPsych.
CEQA
N/A
FINANCIAL CONSIDERATIONS
The funds for the renewal of these insurances are derived from the Sanitation District Operating
Budget.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.