HomeMy WebLinkAbout05-13-2020 Administration Committee Agenda Packet
ORANGE COUNTY SANITATION DISTRICT
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as
a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings.
The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and Internet accessibility.
PUBLIC PARTICIPATION Your participation is always welcome. The Administration Committee meeting will be available to the public online at:
https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Administration
Committee’s consideration in advance of the meeting only by sending them to
OCSDClerk@ocsd.com with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. Submit your written comments by 5:00 p.m. on Tuesday, May 12, 2020. All public comments will be provided to the Administration Committee and may be read
into the record or compiled as part of the record. Thank you.
May 6, 2020
NOTICE OF MEETING
ADMINISTRATION COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, May 13, 2020 – 5:00 P.M.
ACCESSIBILITY FOR THE GENERAL PUBLIC
Due to the spread of COVID-19, the Orange County Sanitation District
will be holding all upcoming Board and Committee meetings by
teleconferencing and Internet accessibility. This meeting will be
available to the public online at:
https://ocsd.legistar.com/Calendar.aspx
A regular meeting of the Administration Committee of the Orange County
Sanitation District will be held in the manner indicated herein on
Wednesday, May 13, 2020 at 5:00 p.m.
ADMINISTRATION COMMITTEE MEETING DATE
BOARD MEETING DATE
05/13/20 05/27/20
06/10/20 06/24/20
07/08/20 07/22/20
AUGUST DARK 08/26/20
09/09/20 09/23/20
10/14/20 10/28/20
11/10/20 * 11/18/20 **
12/09/20 12/16/20 **
JANUARY DARK 01/27/21
02/10/21 02/24/21
03/10/21 03/24/21
04/14/21 04/28/21
* Meeting will be held on the second Tuesday of the month
** Meeting will be held on the third Wednesday of the month
ROLL CALL ADMINISTRATION COMMITTEE Finance, Information Technology, Environmental Services
and Human Resources
Meeting Date: May 13, 2020 Time: 5:00 p.m. Adjourn:
COMMITTEE MEMBERS (13)
Chad Wanke, Chair
Richard Murphy, Vice-Chair Jim Ferryman
Cecilia Iglesias
Peter Kim
Mark Murphy
Steve Nagel
Andrew Nguyen
Glenn Parker
Erik Peterson
Christina Shea
David Shawver (Board Chair) John Withers (Board Vice-Chair)
OTHERS
Brad Hogin, General Counsel
STAFF
Jim Herberg, General Manager Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 02/19/2020 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES
ACTIVE DIRECTOR
ALTERNATE DIRECTOR
Anaheim
Lucille Kring
Denise Barnes Brea Glenn Parker Cecilia Hupp Buena Park Fred Smith Connor Traut Cypress Mariellen Yarc Stacy Berry Fountain Valley Steve Nagel Patrick Harper Fullerton Jesus J. Silva Jan Flory Garden Grove Steve Jones John O’Neill Huntington Beach Erik Peterson Lyn Semeta Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza La Palma Peter Kim Nitesh Patel Los Alamitos Richard Murphy Dean Grose Newport Beach Brad Avery Joy Brenner Orange Mark Murphy Kim Nichols Placentia Chad Wanke Ward Smith Santa Ana Cecilia Iglesias David Penaloza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Allan Bernstein Chuck Puckett Villa Park Robert Collacott Chad Zimmerman Sanitary/Water Districts
Costa Mesa Sanitary District
James M. Ferryman
Bob Ooten Midway City Sanitary District Andrew Nguyen Margie L. Rice Irvine Ranch Water District John Withers
Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Regular Meeting Agenda
Wednesday, May 13, 2020 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District’s Administration Building located
at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsd.com
not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda
item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to
be considered or discussed. The recommended action does not indicate what action will be taken. The Board
of Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of
the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must
be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsd.com at least
14 days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg, jherberg@ocsd.com / (714) 593-7300
Asst. General Manager: Lorenzo Tyner, ltyner@ocsd.com / (714) 593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com / (714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com / (714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com / (714) 593-7365
Director of Environmental Services: Lan Wiborg, lwiborg@ocsd.com / (714) 593-7450
ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, May 13, 2020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL - Clerk of the Board
DECLARATION OF QUORUM:
PUBLIC COMMENTS:
You may submit your comments and questions in writing for the Committee's consideration by sending them to
the Clerk of the Board at OCSDClerk@ocsd.com with the subject line "PUBLIC COMMENT ITEM #" (insert the
item number relevant to your comment) or "PUBLIC COMMENT NON-AGENDA ITEM". Submit your written
comments by 5:00 p.m. on May 12, 2020. All public comments will be provided to the Committee and may be
read into the record or compiled as part of the record.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2020-969APPROVAL OF MINUTES
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Administration Committee Meeting held
March 11, 2020.
Originator:Kelly Lore
Agenda Report
03-11-2020 Administration Committee Minutes
Attachments:
2.2020-1016COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT
ENGINEER LENDING AGREEMENT
RECOMMENDATION: Recommend to the Board of Directors to:
Approve an employee lending agreement between the Orange County Sanitation
District and the Costa Mesa Sanitary District so the Orange County Sanitation District
can provide Alternate District Engineer services, effective May 25, 2020 through May
24, 2021, with one 12-month extension as approved by the General Manager.
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ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, May 13, 2020
Originator:Kathy Millea
Agenda Report
Employee Lending Agmt
Attachments:
3.2020-1043ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING
COUNTY OF ORANGE CLERK-RECORDER’S OFFICE
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the 2020 SECURE G2G Memorandum of Understanding with the
counties of Los Angeles, Orange, Riverside, and San Bernardino, for the use of
the SECURE Government to Government (G2G) Portal for a term of five (5)
years; and
B. Authorize the Clerk of the Board, or designee, to transmit/record any and all
required Orange County Sanitation District real property documents in an
electronic format.
Originator:Kelly Lore
Agenda Report
Final 2020 SECURE G2G MOU
Attachments:
4.2020-974CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2020
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report
for the period ended March 31, 2020.
Originator:Lorenzo Tyner
Agenda Report
FY 2019-20 Third Quarter Financial Report
Attachments:
5.2020-1052APPROVE A CONTINGENCY INCREASE TO EXISTING SERVICE
CONTRACT FOR HAZARDOUS WASTE DISPOSAL SERVICES
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $35,000 (in addition to the original contingency of
$19,200 for a total contingency of $54,200, in addition to the original contract amount
of $192,000) to the Service Contract with Clean Harbors Environmental Services, Inc.,
Specification No. S-2017-841, for hazardous waste services, for the remainder of the
contract term ending June 30, 2020.
Originator:Celia Chandler
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ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, May 13, 2020
Agenda ReportAttachments:
6.2020-1051GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO
THE PRE-APPROVED OEM SOLE SOURCE LIST
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the
General Manager’s authority for the period of January 1, 2020 to March 31,
2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for
the period of January 1, 2020 to March 31, 2020:
·EATON - Batteries and Replacement Services
·BR FROST COMPANY - Jaw Clutch Assemblies
·CLA-VAL - Valves, Repairs, Maintenance, and Start-up Services
·FRANKLIN MILLER - Taskmaster Grinders
·FLOWSERVE (incl. WORTHINGTON, INGERSOLL-DRESSER, DURCO,
PLEUGER, BYRON JACKSON, AND PACIFIC) - Pumps and Parts
·GROTH - Flame Arrestors and Parts
·IOPREDICT - Test Validation for Lead Instrumentation, Instrumentation
Technicians I & II
·OCECO - Flame Arrestors and Parts
·PCB PIEZOTRONICS - Vibration Sensors, Switches, and Instrumentation
for Vibration Analysis
·PENN PROCESS COMPRESSORS (PPC/PENN) - Pistons and Parts
·PUTZMEISTER - Equipment, Parts, Maintenance, Repairs, and Training
·VAUGHAN - Pump Maintenance and Repairs
Originator:Lorenzo Tyner
Agenda ReportAttachments:
NON-CONSENT:
None.
INFORMATION ITEMS:
7.2020-1060SEISMIC EVALUATION OF STRUCTURES AT PLANT NOS. 1 AND 2,
PROJECT NO. PS15-06
RECOMMENDATION:
Information Item.
Originator:Kathy Millea
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ADMINISTRATION COMMITTEE Regular Meeting Agenda Wednesday, May 13, 2020
Agenda Report
PS15-06 Geosyntec Project Report - FINAL - Volume 1
PS15-06 Geosyntec Project Report - FINAL - Volume 2
Presentation - Seismic Eval Project
Attachments:
8.2020-1059CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR
FY2020-21
RECOMMENDATION:
Information Item.
Originator:Kathy Millea
Agenda Report
Presentation - CIP Budget
Attachments:
9.2020-1058INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124,
AND PRICING POLICY DISCUSSION
RECOMMENDATION:
Information Item.
Originator:Lorenzo Tyner and Kathy Millea
Agenda Report
Presentation - Interim Food Waste Facility
Attachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Administration Committee meeting is scheduled for Wednesday, June 10, 2020 at
5:00 p.m.
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-969 Agenda Date:5/13/2020 Agenda Item No:1.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Administration Committee Meeting held March 11,
2020.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure,an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Minutes of the Administration Committee meeting held March 11, 2020
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Orange County Sanitation District
Minutes for the
ADMINISTRATION COMMITTEE
Wednesday, March 11, 2020
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Administration Committee of the Orange County Sanitation District
was called to order by Committee Chairman Chad Wanke on March 11, 2020 at 5:05 p.m. in
the Administration Building of the Orange County Sanitation District. Director Iglesias led the
Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present as follows:
PRESENT:Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea, David Shawver, John Withers and Lyn
Semeta (Alternate)
ABSENT:None
STAFF PRESENT:
Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner,
Assistant General Manager; Celia Chandler, Director of Human Resources; Lan Wiborg,
Director of Environmental Services; Kelly Lore, Clerk of the Board; Jennifer Cabral; Ron Coss;
Brian Engeln; Lisa Frigo; Rhea de Guzman; Al Garcia; Mark Kawamoto; Cortney Light; Laura
Maravilla; Adam Nazaroff; John Preston; Wally Ritchie; Roya Sohanaki; and Eros Yong.
OTHERS PRESENT:
Brad Hogin, General Counsel; and Jason Dadakis, OCWD.
PUBLIC COMMENTS:
None.
REPORTS:
Assistant General Manager Lorenzo Tyner provided a brief update on the Coronavirus
Pandemic in regard to the Sanitation District's investments.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2020-896
Originator: Kelly Lore
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ADMINISTRATION
COMMITTEE
Minutes March 11, 2020
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Administration Committee held
February 19, 2020.
AYES:Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea and David Shawver
NOES:None
ABSENT:John Withers
ABSTENTIONS:Lyn Semeta (Alternate)
Vice-Chairman Withers arrived at the meeting at 5:06 p.m.
NON-CONSENT:
2.ORANGE COUNTY SANITATION DISTRICT ASSET MANAGEMENT
PROGRAM
2020-954
Originator: Kathy Millea
Engineering Manager Eros Yong provided an informative PowerPoint presentation
regarding the Sanitation District's Asset Management program including the life cycle,
value, and conditions.
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Orange County Sanitation District Asset Management Program
report.
AYES:Chad Wanke, Richard Murphy, James Ferryman, Cecilia Iglesias,
Peter Kim, Mark Murphy, Steve Nagel, Andrew Nguyen, Glenn
Parker, Christina Shea, David Shawver, John Withers and Lyn
Semeta (Alternate)
NOES:None
ABSENT:None
ABSTENTIONS:None
INFORMATION ITEMS:
3.ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL
SERVICES
2020-952
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg introduced OCSD Environmental
Services Department staff in attendance at the meeting and Jason Dadakis, OCWD.
Ms. Wiborg presented a PowerPoint that reviewed what per- and poly-fluoroalkyl
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ADMINISTRATION
COMMITTEE
Minutes March 11, 2020
substances (PFAS) are, PFAS in everyday life and why they are contaminants of
emerging concern, potential human health effects of PFAS, reducing exposure,
USEPA's PFAS action plan, State action regarding drinking water and AB 756,
upcoming State actions, potential impacts to OCSD, OCSD current and future actions,
and key messages.
Mr. Dadakis provided a brief verbal report as to impacts to OCWD and efforts being
made.
RECEIVED AS AN:
Information Item.
4.FY 2020-21 AND FY 2021-22 ORANGE COUNTY SANITATION
DISTRICT BUDGET REVENUE OVERVIEW
2020-951
Originator: Lorenzo Tyner
Controller Wally Ritchie provided a PowerPoint presentation regarding revenues and
reserves for the next two fiscal years including the four major revenue categories, fees
and charges, general user fees, top ten industrial users, other income, debt proceeds
to support CIP program, and OCSD reserve criteria.
RECEIVED AS AN:
Information Item.
5.OVERVIEW OF PROPERTY - LIABILITY INSURANCE 2020-953
Originator: Lorenzo Tyner
Mr. Ritchie provided a PowerPoint presentation that included an overview of Property
Liability Insurance including excess General Liability, limits and retentions, excess
Workers' Compensation, property insurance and earthquake overview, and a break
down of the premiums for each.
RECEIVED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
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ADMINISTRATION
COMMITTEE
Minutes March 11, 2020
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
The next Administration Committee meeting is scheduled for Wednesday, April 8, 2020 at
5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1016 Agenda Date:5/13/2020 Agenda Item No:2.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
COSTA MESA SANITARY DISTRICT ALTERNATE DISTRICT ENGINEER LENDING AGREEMENT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve an employee lending agreement between the Orange County Sanitation District and the
Costa Mesa Sanitary District so the Orange County Sanitation District can provide Alternate District
Engineer services,effective May 25,2020 through May 24,2021,with one 12-month extension as
approved by the General Manager.
BACKGROUND
The Orange County Sanitation District (Sanitation District)currently provides ongoing sewer-related
project design and approval services to Costa Mesa Sanitary District (CMSD)by permitting an
employee to serve as Alternate District Engineer on an as-needed basis.The prior agreement for
these services will terminate on May 24,2020.Services are limited to five hours per month,
performed at the Sanitation District location,and the Sanitation District invoices CMSD on a project-
basis.
RELEVANT STANDARDS
·Maintain collaborative and cooperative relationships with regulators,stakeholders,and
neighboring communities
PROBLEM
The current CMSD District Engineer,Hamers &Associates,also provides professional consulting and
design of sewer services for private development within the City of Costa Mesa.Design reviews of
such plans would create a conflict of interest situation for CMSD since only the District Engineer
reviews private development sewer design submittals for CMSD.
PROPOSED SOLUTION
Enter into an employee lending agreement with CMSD so services of a Sanitation District engineer
can be provided to CMSD for up to 12 months.
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File #:2020-1016 Agenda Date:5/13/2020 Agenda Item No:2.
TIMING CONCERNS
The Sanitation District can no longer provide existing services after May 24,2020 since the current
agreement will expire.
RAMIFICATIONS OF NOT TAKING ACTION
No impacts to the Sanitation District,however CMSD would need to seek an Alternate District
Engineer elsewhere.
PRIOR COMMITTEE/BOARD ACTIONS
April 2018 -Approved an employee lending agreement between the Orange County Sanitation
District and the Costa Mesa Sanitary District so the Orange County Sanitation District can provide
Alternate District Engineer services,effective May 25,2018 through May 24,2019,with one (1)12-
month extension as approved by the General Manager.
ADDITIONAL INFORMATION
On April 25,2018,the Sanitation District Board of Directors authorized the contract of a Sanitation
District Engineer as the Alternate District Engineer to the CMSD for a period of up to 12 months,with
the option to extend the agreement for an additional 12 months.On March 25,2019,the Sanitation
District and CMSD General Managers authorized the extension of this agreement for the allotted 12
months.
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Employee Lending Agreement
DL:dm
Orange County Sanitation District Printed on 5/5/2020Page 2 of 2
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1043 Agenda Date:5/13/2020 Agenda Item No:3.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
ELECTRONIC RECORDING MEMORANDUM OF UNDERSTANDING COUNTY OF ORANGE
CLERK-RECORDER’S OFFICE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the 2020 SECURE G2G Memorandum of Understanding with the counties of Los
Angeles, Orange, Riverside, and San Bernardino, for the use of the SECURE Government to
Government (G2G) Portal for a term of five (5) years; and
B. Authorize the Clerk of the Board, or designee, to transmit/record any and all required Orange
County Sanitation District real property documents in an electronic format.
BACKGROUND
The County of Orange Clerk-Recorder’s Office accepts electronically recorded documents in lieu of
written paper documents.Orange County Sanitation District (Sanitation District)and the Clerk-
Recorder have determined that an electronic recordation system benefits both entities economically
and operationally.Valuable staff hours are saved in the transportation of documents to and from the
County with long waiting periods for recordation.
The Sanitation District’s Clerk of the Board has been using the current SECURE G2G software for
the past five years,from a secure location in the Board Services Vault.The SECURE G2G System
computer workstation is exclusively dedicated to electronic recording and may only be used to
transmit documents to or receiving messages/confirmations from the Clerk-Recorder’s Office.The
workstation cannot be used by Sanitation District staff for any other function.The recording takes a
few minutes and an answer is received within minutes to hours of either its successful recordation or
a notification of its failure and reason why.
There is no cost to the Sanitation District and the County provides all associated training to the
appropriate staff and maintains and updates the system free of charge.The minimal indirect costs of
Board Services staff time maintaining the system and recording documents is a substantial savings in
comparison to the existing indirect cost of other Sanitation District staff’s travel time (to/from County
offices), postage costs, locating, routing, and/or transferring documents to other departments.
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File #:2020-1043 Agenda Date:5/13/2020 Agenda Item No:3.
RELEVANT STANDARDS
·Ensure the public’s money is wisely spent
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
·Comply with State and County regulations
PROBLEM
The Current Memorandum of Understanding (MOU) will expire in October of 2020.
PROPOSED SOLUTION
Approve the new 2020 SECURE G2G MOU,recently approved by the Orange County Board of
Supervisors.This new MOU was prepared in accordance with AB 2143 (County recorder:electronic
recording)chaptered September 2016,and the amended Department of Justice electronic recording
regulations effective January 1, 2020.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval,the Sanitation District will be unable to record real property documents
electronically.
PRIOR COMMITTEE/BOARD ACTIONS
October 2015 -Approved the Electronic Recording Memorandum of Understanding (MOU)between
the County of Orange and Orange County Sanitation District for the use of the SECURE Government
to Government (G2G)Portal for a term of five (5)years;and authorized the Clerk of the Board,or her
designee,to transmit/record any and all required Orange County Sanitation District real property
documents in an electronic format.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of the Sanitation District’s Purchasing Ordinance.The
Sanitation District is exempt from recording costs.Any unforeseen,additional costs will be absorbed
within the existing Sanitation District’s operation budget if the need arises.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Memorandum of Understanding - SECURE G2G Portal
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MEMORANDUM OF UNDERSTANDING
BETWEEN OWNER COUNTIES AND GOVERNMENT PARTICIPANTS
FOR THE USE OF THE SECURE GOVERNMENT TO GOVERNMENT (G2G)
PORTAL
THIS MEMORANDUM OF UNDERSTANDING ("MOU" or "Agreement"), made and entered into
on is between the counties of Los Angeles, Orange, Riverside, and
San Diego (hereinafter collectively referred to as "Owners") that own the Statewide Electronic
Courier Universal Recording Environment ("SECURE") with the Orange County Clerk-Recorder
acting on their behalf as the Lead County, and the submitting party
("Government Agency"), recording electronically through the SECURE Government to
Government (G2G) Portal. The Owners and Government Agency are collectively referred to as
the "Parties."
WHEREAS, California Government Code Section 27279(b) states "[t]he recorder of any
county may, in lieu of a written paper, accept for recording digitized images, digital images, or
both, of a recordable instrument, paper, or notice if[ ... ] [t]he requester and addressee for delivery
of the recorded images are the same and can be readily identified as a local or state government
entity, or an agency, branch, or instrumentality of the federal government."
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego are the
Owners of the SECURE G2G Portal; and
WHEREAS, the SECURE G2G Portal functions as a separate portal under the same
security framework as the existing SECURE system; and
WHEREAS, the Counties of Orange, Los Angeles, Riverside and San Diego entered into
an agreement dated August 19, 2008 to share the ownership and ongoing maintenance of a multi-
county G2G electronic recording portal; and
WHEREAS, Orange County is the "Lead County" in supporting this SECURE G2G Portal
and is responsible for executing any agreements with participants with the approval of the other
Owners.
NOW THEREFORE, the Parties, for and in consideration of the mutual promises and
agreements herein continued, do agree to the following:
1. DEFINITIONS
A. Owners: means the Counties of Los Angeles, Orange, Riverside and San Diego Counties.
B. Lead County: means the County of Orange as the designated lead in developing and
supporting the multi-county system and responsible for handling the administrative
2020 SECURE
Government2Government MOU
functions, negotiating and executing any contract relating to the support and
maintenance of SECURE.
C. Partner County or Partner Counties: means non-owner counties that have contracted
to use SECURE.
D. SECURE G2G Portal: means the SECURE Government to Government Portal.
E. Government Agency: means a government entity, other government agency, or a
county department of the Owners that submits package(s) of documents electronically to
an Owner or Partner County using the SECURE G2G Portal for the purpose of
electronically recording under this MOU.
F. SECURE: means the Statewide Electronic Courier Universal Recording Environment
used by multiple counties to electronically receive and return documents for recording.
G. Government to Government: means the acts of a county recorder recording a document
for a Government Agency through the SECURE G2G Portal.
H. Operational Issues: means issues regarding the business rules that dictate what can be
recorded by an individual Owner county or Partner County.
I. Technical Issues: means issues regarding how the SECURE G2G Portal electronically
receives and returns recordable documents.
J. Infrastructure: means the non-software components used to electronically receive and
return recordable documents through the SECURE G2G Portal.
2. PURPOSE
The purpose of this MOU is to define the requirements, rules and policies needed for Parties
to share in the use of the SECURE G2G Portal to electronically record documents in a secure
electronic recording environment.
3. TERM
This Agreement shall become effective upon the signature of the Parties for a term of 5 years
unless terminated in writing by either party in accordance with this Agreement. The parties,
by written agreement, may extend the agreement for no more than one additional year.
4. FEES and COST
Government Agency is exempt from fees for SECURE G2G Portal system use, maintenance
and technical support. Government Agency may be held responsible to pay any other
applicable fees, taxes, and other charges, however denominated, for the recordation of
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documents. Government Agency is responsible for startup costs, which may include
reimbursements for setup and tokens if applicable.
5. Eligibility
Established Government Agencies at the local, state or federal level, as defined below, will be
allowed to submit legal documents for electronic recording through the SECURE G2G Portal
pursuant to California Government Code section 27279(b ), which states in part "[t]he recorder of
any county may, in lieu of a written paper, accept for recording digitized images, digital images,
or both, of a recordable instrument, paper, or notice if [ ... ] [t]he requester and addressee for
delivery of the recorded images are the same and can be readily identified as a local or state
government entity, or an agency, branch, or instrumentality of the federal government."
6. SECURE G2G Portal Recording Requirements
SECURE G2G Portal recording requirements and specifications are generally set forth in
Attachment A and Attachment B, incorporated herein by reference, to this Agreement.
6.1 Government Agency shall comply with any and all requirements and specifications of the
Agreement and in Attachments A and B (collectively Attachments).
6.2 Government Agency understands that the requirements and specifications may change
from time to time.
6.3 Government Agency understands that the requirements and specifications set forth in the
attachments could be specific to individual Owner or Partner Counties.
6.4 Government Agency acknowledges that the recording requirements and specifications
contained in the attachments may not be exhaustive of the recording requirements for the
individual Owners and Partner Counties.
6.5 Owners will provide written notice to the Government Agency within 30 days if there are any
changes to the requirements or specifications.
6.6 Attachment A -Provides the technical specifications including submission methods,
communication protocol security framework and imaging standards.
6. 7 Attachment B -Contains the processing schedules, hours of operation, policies, sample
document types and authority, technical service contact and security incident contact
information for electronic recording with each individual Owner or Partner County.
7. Government Agency Acknowledgments and Responsibilities
7.1 Government Agency must supply all electronic recording equipment, i.e., computer, monitor,
scanner, printer, an internet connection and a token from the Lead County, if applicable.
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7.2 The electronic documents or records shall be considered the "original" record of the
transaction in substitution for, and with the same intended effect as, paper documents or
records. In the case that such documents or records bear a digital or electronic signature,
those signatures shall have the same effect as paper documents or records bearing
handwritten signatures.
7.3 Government Agency is responsible for the accuracy, completeness and content of
documents submitted for recording through the G2G portal.
7.4 Government Agency shall immediately notify Lead County of any security incident,
including but not limited to attempts at or actual unauthorized access which could
compromise or otherwise adversely affect SECURE's data systems.
7.5 Government Agency shall ensure that all security measures and credentials implemented
are protected. Government Agency assumes all responsibility for documents submitted
through unique credentials provided to Government Agency for the purposes of engaging
in G2G recording.
7.6 Government Agency is responsible for receiving and verifying receipt of documents
recorded to ensure that the source of the receipt is the county where the document was to
be recorded.
7.7 Government Agency shall address all Operational Issues related to the electronic recording
process with the individual Owner or Partner Counties.
7.8 Government Agency shall notify the Lead County of all problems involving Technical Issues.
Government Agency shall work in good faith with the Lead County to resolve any Technical
Issues. Resolution of Technical Issues may require Government Agency to provide onsite
access to Lead County.
7.9 Government Agency shall comply with each county's individual recording requirements.
Government Agency's submission of a document via the SECURE G2G Portal for
transmission to a particular county for recording does not guarantee the document will be
recorded by that individual county. Each Owner or Partner County may have its own specific
requirements for the recordation of documents including, but not limited to, document types
authorized for recording and payment methods. Documents not meeting a county's specific
requirements for recording may be rejected by the respective county.
7.10 Following the electronic recordation of a document, Government Agency agrees to deliver
the original document and/or notify the real party in interest.
8. Lead County Responsibilities
8.1 Lead County shall conduct ongoing monitoring of the SECURE G2G Portal to protect the
integrity of the transmission process.
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8.2 Lead County shall test and maintain the SECURE G2G Portal software and hardware.
8.3 If the SECURE G2G Portal experiences delays or power failures that interfere with the
normal course of business, the Lead County will work with the individual Owner or Partner
County and Government Agency until the problem has been remedied.
8.4 Lead County will coordinate the SECURE G2G Portal administration, training, policy
creation, access control and establishment of contracts required for Government Agency to
submit to Partner Counties.
8.5 Lead County shall facilitate communication between Government Agency and Owner or
Partner Counties.
9. SECURE G2G Portal Review
Government Agency's right to submit documents under this Agreement is subject to Owners
review and acceptance of Government Agency's standards and procedures. Such approval will
not be unreasonably withheld by Owners. This review is to confirm that all requirements of this
Agreement are met.
10. General Recording Requirements
Submission, acceptance, recording and rejection of any document must comply with all applicable
federal, state and local laws. County specific recording requirements are generally set forth in
Attachment B.
11. Suspension
Lead County, with the concurrence of all the other Owners, may suspend Government Agency's
submission of documents to the SECURE G2G Portal, restrict access, or deny access to
Government Agency and any of Government Agency's individual staff members at any time in its
sole discretion as it deems necessary.
Notice of suspension will be immediately provided to Government Agency by Lead County on
behalf of Owners. Government Agency may resume submission upon satisfactory resolution of
the reason for suspension after notification from the Lead County. Whether a matter is resolved
is determined solely by the SECURE Owners.
The following is a non-exhaustive list of reasons for suspension:
11.1 To protect the public interest.
11.2 To protect the integrity of public records.
11.3 To protect real property owners from financial harm.
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11.4 To prevent fraud.
11.5 For Government Agency's violation of, or to prevent the violation of, any federal, state, or
local law.
11.6 For Government Agency's failure to notify Lead County of modifications which could
compromise or otherwise adversely affect SECURE's data systems.
11. 7 For Government Agency's default of any provision of this Agreement.
12. Limitation of Liability
Owners and Partner Counties shall be held harmless from and not incur any liability for any
damages whatsoever caused either directly or indirectly for:
12.1 Information electronically transmitted by the Government Agency.
12.2 Any breach of security, fraud or deceit resulting from electronic recording.
12.3 Damages resulting from software, hardware, or other equipment failure.
12.4 Delays or power failures that interfere with the normal course of electronic recording.
12.5 Restricting or terminating Government Agency's ability to electronically record documents.
12.6 Claims, disputes or legal actions concerning an electronic transaction, including, but not
limited to, the accuracy, completeness or content of documents submitted for recording.
12. 7 Government Agency, Owners and Partner Counties shall not be liable to each other for:
12. 7 .1 Any special, incidental, exemplary or consequential damages arising from or as
a result of any delay, omission or error in the electronic recording transmission
or receipt.
12. 7.2 Any failure to perform processing of the transactions and documents where
such failure is beyond the party's reasonable control (including, without
limitation, any mechanical, electronic or communications failure, which
prevents the parties from transmitting or receiving the electronic recording
transactions).
12.7.3 Except for payment and indemnity obligations hereunder, any cessation,
interruption or delay in the performance of an obligation hereunder due to
earthquake, flood, fire, storm, natural disaster, act of God, war, armed conflict,
terrorist action, labor strike, lockout boycott, provided that the party relying
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13. Indemnification
upon this paragraph: (a) shall have given the other party written notice thereof
promptly and, in any event within five (5) days of discovery thereof and, (b)
shall take all reasonable steps reasonably necessary under the circumstances
to mitigate the effects of the force majeure event upon which such notice is
based in the event the force majeure event described in this paragraph extends
for a period in excess of three (3) days.
13.1 Owners shall not be responsible for any damage or liability occurring by reason of any acts
or omissions on the part of Government Agency under or in connection with any work,
authority or jurisdiction delegated or determined to be the responsibility of Government
Agency under this Agreement. It is also understood and agreed that pursuant to
Government Code Section 895.4, Government Agency shall fully indemnify, defend, and
hold Owners and their respective officers, employees, and agents harmless from, and
against, any claims, demands, liability, damages, costs (including attorney's fees), and
expenses, including, without limitation, those involving bodily injury, death, or personal injury
of any person or property damage of any nature whatsoever (collectively "Claims"), arising
from, or related to, any acts or omissions on the part of the Government Agency under or in
connection with any work, authority or jurisdiction delegated to or determined to be the
responsibility of Government Agency under this Agreement, except to the extent caused by
the sole negligence or willful misconduct of the Owners. This provision shall survive
termination or expiration of this Agreement.
13.2 Notwithstanding section 13.1 above, in the event the Government Agency under this
Agreement is a county department of an Owner, such Government Agency's indemnification
obligations to each other Owner hereunder shall not exceed each Owner's indemnification
obligations under that certain Multi-County Agreement Between the Counties of Los
Angeles, Orange, Riverside, and San Diego for Shared Ownership and Ongoing
Maintenance of an Electronic Recording Delivery System (the "Multi-County Agreement").
13.3 In the event of fraud that arises directly or indirectly from Government Agency's submission
of a document through the SECURE G2G Portal for electronic recording that impacts the
value of or title to real estate, Government Agency shall defend and indemnify the Owners
against any Claims (as defined in section 13.1, above) for any G2G electronic recording
transaction in which the Government Agency engages.
14. Termination
14.1 Either party may terminate this Agreement for any reason by providing 30 calendar days'
written notice of termination.
14.2 Owners may terminate this Agreement immediately if Government Agency is in default of
any of the terms of this Agreement.
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14.3 Notwithstanding any other provision of this Agreement, the Owners may terminate this
Agreement immediately at any time in its sole discretion as it deems necessary. The
following is a non-exhaustive list of reasons for termination:
14.3.1 To protect the public interest.
14.3.2 To protect the integrity of public records.
14.3.3 To protect real property owners from financial harm.
14.3.4 To prevent fraud.
14.3.5 For Government Agency's violation of, or to prevent the violation of, any federal,
state or local law.
14.4 The indemnification and limitation of liability provisions of this Agreement shall survive any
termination of this Agreement.
15. Dispute Resolution
Owners and Government Agency will attempt, in good faith, to resolve any controversy or claim
arising out of or relating to G2G electronic recording through either negotiation or mediation
prior to initiating litigation.
16. Governing Laws and Venue
This Agreement has been negotiated and executed in the State of California and shall be
governed by and construed under the laws of the State of California. In the event of any legal
action to enforce or interpret this Agreement, the sole and exclusive venue shall be a court of
competent jurisdiction located in Orange County, California.
17. Amendment
Any amendments or modifications to this Agreement shall be in writing duly executed by each
party's authorized official, which shall become effective at a time mutually agreed upon by the
Parties. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or Agreement not
incorporated herein shall be binding on either party.
18. Assignment
This Agreement shall not be assigned by a party, either in whole or in part, without prior written
consent of other party. Any assignment or purported assignment of this Agreement by a party
without the prior written consent of the other party will be deemed void and of no force or effect.
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19. Entire Agreement
This Agreement contains the entire and complete understanding of the Parties and supersedes
any and all other agreements, oral or written, with respect to the terms under this Agreement.
20. Parties in Interest
None of the provisions of this Agreement or any other document relating hereto provides any
rights or remedies to any person other than the Parties hereto and the Partner Counties and
their respective successors, transferees, assumers and assigns, if any.
21. Privileged and Confidential Information
The Government Agency agrees that all personal information, which is considered privileged
and confidential under state law contained within the documents submitted for recording will not
be released by the Government Agency to any individual or other legal entity who would not
otherwise have authorized access to such information. Any release of information by the
Government Agency to any unauthorized individual or other legal entity may result in the
Owners terminating this Agreement.
22. Waiver
No waiver of the breach of any of the covenants, agreements, restrictions, or conditions of this
Agreement by Owners shall be construed to be a waiver of any succeeding breach of the same
or other covenants, agreements, restrictions, or conditions of this Agreement. No delay or
omission of Owners, in exercising any right, power or remedy herein provided in the event of
default shall be construed as a waiver thereof or acquiescence therein, or be construed as a
waiver of a variation of any of the terms of this Agreement.
23. Severability
If any term or portion of this Agreement is held to be invalid, illegal, void or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall continue in full force and effect.
24. Sections and Attachments
All sections and attachments referred to herein are attached hereto and incorporated by
reference.
25. Headings
The Agreement captions, clause, section and attachment headings used in this Agreement are
inserted for convenience of reference only and are not intended to define, limit or affect the
construction or interpretation of any term or provision hereof.
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26. No Presumption Against Drafter
This Agreement is deemed to have been drafted jointly by the Parties. This Agreement shall be
construed without regard to any presumption or rule requiring construction against or in favor of
the party receiving a particular benefit under this Agreement. No rule of strict construction will
be applied against any party or person.
27. Notices
Any notice requirement set forth herein shall be in writing and delivered to the appropriate
party at the address listed in this subparagraph. Notice shall be given by electronic mail or
deposited in the United States mail, postage prepaid, to the parties listed below. Addresses for
notice may be changed from time to time by written notice to the other party. All
communications shall be effective when actually received; provided, however, that nonreceipt
of any communication as the result of a change in address of which the sending party was not
notified or as the result of a refusal to accept delivery shall be deemed receipt of such
communication. For reporting a security incident, the Government Agency shall also report the
incident to the Lead County at the email address specified below.
Government Agency
[GOVERNMENT AGENCY TO PROVIDE NOTICE CONTACT INFORMATION]
Lead County:
Orange County Clerk-Recorder
Attn: SECURE G2G Coordinator
601 N. Ross Street
Santa Ana, CA 92701
Email: SecureSupport@rec.ocgov.com
29. Signatures in Counterparts:
This MOU may be executed in counterparts by the parties. This MOU is in effect as to
any signatory party upon execution and, for purposes of enforcement, true copies of
signatures shall be deemed to be original signatures.
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed and
attested to by their proper officers thereunto duly authorized and their official seals to be
hereto affixed, as of the day and year first above written.
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--Signatures Follow--
10
OWNERS
THE COUNTY OF ORANGE AS LEAD COUNTY:
Approved By: Hugh Nguyen
Signature:
Orange County Clerk-Recorder
THE OFFICE OF THE ORANGE COUNTY COUNSEL
APPROVED AS TO FORM
~
Signature: ~
Title: DeputvCQUnCOUnS§I
Dated: !2-f r2: Y 11&
2020 SECURE
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Signature Page
GOVERNMENT AGENCY
DEPARTMENT OF (Government Agency): _____________ _
Approved By: ---------------------
Signature:
Title: --------------------------~
Date: ---------------
2020 SECURE
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Signature Page
Attachment A -Technical Specifications
1. Submission Methods
SECURE G2G Portal User Interface (UI) -Government Agencies who will be scanning
paper or uploading image files directly into the SECURE G2G Portal must use a token for
authentication. Government Agencies will receive recording confirmation via the UI. The
UI allows user to upload a pre-scanned 300 DPI TIFF Group IV image or use a browser
scanner TWAIN plugin.
SECURE G2G Portal Web API (API) -Government Agencies that directly connect to the
API must adhere to the XSD standard. The XML files that are uploaded must include
Base64 encoded 300 DPI TIFF Group IV image files. This process does not require a
user to be involved in the transfer; it is an automatic process that will be programmed by
the submitter in conjunction with the County. Government Agencies will receive recorded
information via XML return package.
2. Communications Protocol
HTTPS is required for the submission of instruments.
3. Security Framework
The required security framework is provided for in the SECURE G2G Portal software. The
SECURE G2G Portal software shall use a minimum of 128-bit file and image encryption.
Industry standard Secure Sockets Layer (SSL) and user login with password that is
encrypted shall be employed. User passwords are controlled by the Government Agency
and at a minimum changed at 90-day intervals to reduce security exposure.
a) Endpoint Security (Authentication Token) -Government Agencies will require one token
for each agency staff member that will be utilizing the UI. For use of the token to submit
. documents through the SECURE G2G Portal for recording electronically, please refer to
the SECURE G2G Portal User Manual.
b) Computers and User Accounts
Government Agency computer(s) connected to the SECURE G2G Portal must be
dedicated workstations for G2G recording only. Government Agency computers utilized
for such are required to comply with a workstation checklist provided by Lead County.
Computers that connect to SECURE G2G Portal will have system and application logging
enabled with a retention period of 3 months. Lead County may request reports of user
access and transaction activity.
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Attachment A
Workstations used to submit, retrieve, or, when applicable, return SECURE G2G Portal
payloads are protected from unauthorized use and access. As a minimum, workstations
shall meet all of the following requirements:
• Anti-malware software configured to start on system boot-up.
• All critical operating system patches applied within one month from when the patch
first becomes available.
• A hardware firewall installed and maintained.
• Up to date virus scan software that shall check for definition updates every twenty-
four hours.
• A full virus scan configured to run weekly at a minimum.
• Installed applications shall be limited to the purpose of performing the necessary
operational needs of the recording process as defined by the County Recorder.
• Screen Lock must be configured for activation after 10 minutes of inactivity.
Shared user accounts may not be issued. At no time shall more than one person be
authorized access to SECURE G2G Portal using a single SECURE G2G Portal user
account or set of identity credentials. Each person shall be uniquely identified. If a user's
status changes, so that access to SECURE G2G Portal is no longer required, the user's
SECURE G2G Portal account and identity credentials shall be disabled and revoked, but
not deleted from the system. SECURE G2G Portal user accounts and identity credentials
are non-transferable.
c) Imaging Standards
The following imaging standards shall be complied with :
• Documents must be scanned or uploaded at 300 DPI TIFF Group IV image or use
a browser scanner TWAIN plugin.
• Documents will be scanned in portrait mode.
All pages, including attachments, must be numbered sequentially.
Documents must be scanned to original size.
• Document details, such as margins, font size and other similar requirements, must
meet all applicable state statutes as set out in Government Code Section 27361
et seq.
2020 SECURE Attachment A
Government2Government MOU
Attachment B
Additional Electronic Recording Requirements (Orange County)
Attachment B -Orange County
1. Hours of Operation
Recordable government documents may be submitted from 6:30 p.m. the previous day
(Pacific Time) Monday through Friday, excluding County Holidays, for next day recording.
Recordable government documents may be submitted from 12:00 a.m. to 4:00 p.m. (Pacific
Time) Monday through Friday, excluding County Holidays, for same day recording.
2. Turnaround Timeframes
Documents submitted will be recorded on a First In-First Out ("FIFO") basis, and will be
returned daily.
3. Concurrent Documents
Government Agency must identify concurrent documents. Documents shall be identified and
submitted in the proper recording order; i.e., 1 of 3, 2 of 3 etc. Concurrent documents shall
be submitted as one batch and shall not be combined with additional orders.
4. Processing Schedules
Corrections must be resubmitted within 30 minutes of return from Orange County.
Resubmission of rejected document( s) will only be accepted if they are submitted prior to 4:00
p.m. on the same day. Corrections not resubmitted timely will result in the return of the entire
batch.
5. Batch Submittals
Before submitting any document the Government Agency must be approved. Orange County
allows Government Agencies to use the batch name of their choice as long as it meets the
following requirements:
• Keep it simple. A good example of a simple batch name is ABCD1234.
• Batch name should be short and not contain any spaces.
Government Agency shall limit the size of each batch to a maximum of 25 documents.
6. Recording Fees
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Attachment B
Revised 2/24/2020
All fees shall be submitted according to the Orange County Clerk-Recorder Department's
approved Financial Services Unit accounting procedures.
Government Agencies identified as failing to submit proper fees will be blocked from
submitting documents until financial issues are resolved.
7. Return Options
Recorded documents will be returned to the Government Agency in electronic format after
recordation is complete. Recorded documents will contain the recording label, which includes
the fees associated with the document being recorded.
Orange County reserves the right to make changes to the indexing and/or Document Transfer
Tax information as necessary.
Submitted documents that are rejected either as a correction or a reject/pull will be returned
to the Government Agency in electronic format along with a description of the reason(s) for
rejection.
8. Illegible Documents
Government Agency is responsible for scanning at 300 dpi and performing quality assurance
on each page of all documents to ensure compliance with photographically reproducible
standards. Documents or page(s) not meeting this requirement will be rejected for rescanning
and submission.
9. Preliminary Change of Ownership Report (PCOR)
PCOR's shall be scanned and submitted as a separate attachment to the document.
Documents containing PCOR's as part of the recordable document will be rejected and
returned to the Government Agency for correction.
10. Non-Disclosure Statements also known as Not for Public Record {"NPR")
Non-Disclosure Statements shall be scanned and submitted as a separate attachment to the
document. Documents containing a Non-Disclosure Statement as part of the recordable
document will be rejected and returned to the Government Agency for correction.
Government Agency shall mask the applicable taxes on the face of the document.
11. Technical Service Help and Security Incident Contact Information
If assistance is needed for technical issues or a security issue needs to be reported, contact
(714) 478-9891 between the hours of 7:00 a.m. and 5:00 p.m. (Pacific Time).
12. Payment Options
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Attachment B
Revised 2/24/2020
Government Agency is responsible for the recording fees of any document submitted for
recording.
13. Account Setup Procedures
The Government Agency must complete the applicable Memorandum of Understanding and
submit it for approval. Once approved a Customer ID for billing purpose will be created and
the account activated.
14. Reporting and Reconciliation
An invoice is sent daily to the Government Agency. Government Agency is responsible for
verifying the invoice and contacting the department if a discrepancy is found.
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Attachment B
Revised 2/24/2020
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-974 Agenda Date:5/13/2020 Agenda Item No:4.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
CONSOLIDATED FINANCIAL REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2020
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period
ended March 31, 2020.
BACKGROUND
Included in this consolidated report are the following quarterly financial reports for the period ended
March 31, 2020:
·Third Quarter Budget Review
The Budget Review Summary provides the Directors,staff,and general public with a
comprehensive overview of the financial results of the Orange County Sanitation District
(Sanitation District) through the third quarter ended March 31, 2020.
·Quarterly Treasurer’s Report
This section reports on financial portfolio performance with respect to the Sanitation District’s
funds.Both Long-Term and Liquid Operating Monies Portfolios are summarized.A
performance summary table can be found in this agenda report.The report also contains
information on the U.S.and global economic outlook from the Sanitation District’s investment
manager, Chandler Asset Management.
·Certificates of Participation Quarterly Report
The report includes a summary of each outstanding debt issuance and a comparative chart
illustrating the COP rate history.
RELEVANT STANDARDS
·Quarterly financial reporting
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ADDITIONAL INFORMATION
The quarterly treasurer’s report contained within the Consolidated Financial Reports for the Third
Quarter Ended March 31,2020 is being submitted in accordance with the Sanitation District’s
investment policy that requires the report be submitted to the governing body following the end of
each quarter and includes the following information:
·Performance results in comparison with the ICE BAML 3-month treasury bill index for the liquid
operating portfolio;and the ICE BAML Corp./Govt.1-5 Year Bond index for the long-term
portfolio as identified in the investment policy;and the time-weighted total rate of return for the
portfolio for the prior three months,six months,nine months,twelve months,and since
inception compared to the Benchmark returns for the same periods:
Portfolio Performance Summary
As of March 31, 2020
Liquid Operating Monies (%)Long-Term Operating Monies (%)
Total Rate
of Return
Benchmark Total Rate
of Return
Benchmark
3 Months 0.72 0.57 2.51 2.97
6 Months 1.23 1.04 3.01 3.42
9 Months 1.83 1.61 3.92 4.27
12 Months 2.53 2.25 5.68 6.20
Annualized Since Inception 30 Nov 2014 1.25 1.12 2.23 2.27
·A listing of individual securities held at the end of each reporting period (see the detailed
listings of each security contained within the report).
·Cost and market values of the portfolios:
Liquid Operating Long-Term
Cost $112.9 M $567.3 M
Market Value $113.5 M $590.3 M
·Modified duration of the portfolio compared to the Benchmark:
Liquid Operating Long-Term
District Policy < 0.50 < 5.00
Benchmark 0.16 2.54
Portfolio 0.22 2.47
·Dollar change in value of the portfolio for a one percent (1%) change in interest rates:
Liquid Operating - $246,644
Long- Term - $14,582,032
·None of the portfolios are currently invested in reverse repurchase agreements.
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·The percent of the Liquid Operating Monies portfolio maturing within 90 days: 67.1%
·Average portfolio credit quality:
Liquid Operating - AA+/Aaa
Long- Term - AA/Aa1
·Percent of portfolio with credit ratings below “A”by any rating agency and a description of
such securities:
Liquid Operating - no exceptions
Long- Term - Percent of portfolio - 0.5%
Cost Maturity
Date
Moody S&P Fitch
SLMA 2008-9 A $12,143.46 4/25/2023 Baa3 B B
AMRESCO Residential Securities 1999-1 A $89,377.81 6/25/2029 NR A+BBB
Morgan Stanley Note $3,200,848.00 7/28/2021 A3 BBB+A
·All investments are in compliance with this policy and the California Government Code,except
for the following Lehman Brother holdings that the Sanitation District is pursuing collection
through the bankruptcy court:
Lehman Brothers Note-Defaulted $ 600,000 par value purchased 9/19/2008
Lehman Brothers Note-Defaulted $2,000,000 par value purchased 9/18/2008
·Sufficient funds are available for the Sanitation District to meet its operating expenditure
requirements for the next six months.
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Consolidated Financial Report for the Third Quarter Ended March 31, 2020
Orange County Sanitation District Printed on 5/5/2020Page 3 of 3
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1052 Agenda Date:5/13/2020 Agenda Item No:5.
FROM:James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT:
APPROVE A CONTINGENCY INCREASE TO EXISTING SERVICE CONTRACT FOR
HAZARDOUS WASTE DISPOSAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $35,000 (in addition to the original contingency of $19,200 for a
total contingency of $54,200,in addition to the original contract amount of $192,000)to the Service
Contract with Clean Harbors Environmental Services,Inc.,Specification No.S-2017-841,for
hazardous waste services, for the remainder of the contract term ending June 30, 2020.
BACKGROUND
The Orange County Sanitation District (Sanitation District)utilizes Clean Harbors Environmental
Services,Inc.(CHES),a third-party California registered,EPA permitted,hazardous waste disposal
service provider,to perform routine collection,manifesting,off-site transportation,inspection,
recordkeeping,hazardous waste disposal,and emergency spill response for the two treatment plant
facilities.Services are provided weekly,with manifesting,transportation,and disposal services
provided quarterly in accordance with regulatory requirements.
The Hazardous Waste Disposal Services contract with CHES was approved by the Board in 2017 for
a one-year performance period,with up to four (4)one-year renewals.There are two (2)remaining
one-year renewal options available.
Staff requests approval of contingency to the service contract with CHES ending June 30,2020,as
described herein, to ensure continued compliance with hazardous waste disposal requirements.
RELEVANT STANDARDS
·CA Government Code:Title 22,Division 4.5 Environmental Health Standards for Management
of Hazardous Waste
·Protect Orange County Sanitation District assets
·Commitment to safety & reducing risk in all operations
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File #:2020-1052 Agenda Date:5/13/2020 Agenda Item No:5.
PROBLEM
The current contract term with CHES has a period of performance of July 1,2019 through June 30,
2020.The annual amount allocated to the Hazardous Waste Disposal Services is $192,000,which
was budgeted based upon historical cost information.Unforeseen disposal costs,primarily due to
emergency spill response activities in Operations and Maintenance,has exhausted the annual
approved amount.The budgeted amount,previously approved by the Board,is not sufficient to cover
anticipated services through June 30, 2020.
PROPOSED SOLUTION
Approve a contingency increase of $35,000 (in addition to the original contingency of $19,200)for a
total contingency of $54,200,in addition to the contract amount of $192,000,to cover the cost of
services through June 30, 2020.
TIMING CONCERNS
Approval of the contingency increase is necessary to meet compliance requirements related to
hazardous waste disposal.
RAMIFICATIONS OF NOT TAKING ACTION
Without approval of the contingency increase for additional funds,the Sanitation District will not be
able to properly manage generated hazardous waste resulting in fines,violations,and potential
releases to the environment.
PRIOR COMMITTEE/BOARD ACTIONS
August 2017 -Approved a service contract with Clean Harbors Environmental Services,Inc.,
Specification No.S-2017-841,for the period of September 1,2017 through June 30,2018,for a total
annual amount not to exceed $192,000,with up to four (4)one-year renewal options;and an annual
contingency of $19,200.
ADDITIONAL INFORMATION
The Sanitation District is required to properly dispose of all hazardous waste generated.The primary
service CHES provides is the transportation,treatment,and either recycling or disposal of hazardous
waste generated by the Sanitation District, in addition to the following services:
·hazardous waste profiling -sampling a waste and conducting lab analysis to determine how
the waste is supposed to be disposed of properly
·lab packs -sampling and properly packing small quantities of chemicals to ensure they are
disposed of properly
·spill cleanup -providing the trained personnel,material,and equipment to clean up spills
caused by Sanitation District activities that are beyond the capabilities of Sanitation District
staff to handle
·hazardous waste storage yard inspections -examining all the different storage areas at Plant
Nos. 1 and 2 to ensure compliance with regulations
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File #:2020-1052 Agenda Date:5/13/2020 Agenda Item No:5.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance.This
item has been budgeted.(Line item:Section 6,Page 20).Project contingency funds will be used for
this request.
Date of Approval Contract Amount Contingency
08/23/2017
05/27/2020
$192,000 $19,200
$35,000
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 5/6/2020Page 3 of 3
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1051 Agenda Date:5/13/2020 Agenda Item No:6.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED
OEM SOLE SOURCE LIST
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Orange County Sanitation District purchases made under the General
Manager’s authority for the period of January 1, 2020 to March 31, 2020; and
B. Approve the following additions to the pre-approved OEM Sole Source List for the period of
January 1, 2020 to March 31, 2020:
·EATON - Batteries and Replacement Services
·BR FROST COMPANY - Jaw Clutch Assemblies
·CLA-VAL - Valves, Repairs, Maintenance, and Start-up Services
·FRANKLIN MILLER - Taskmaster Grinders
·FLOWSERVE (incl. WORTHINGTON, INGERSOLL-DRESSER, DURCO, PLEUGER,
BYRON JACKSON, AND PACIFIC) - Pumps and Parts
·GROTH - Flame Arrestors and Parts
·IOPREDICT - Test Validation for Lead Instrumentation, Instrumentation Technicians I &
II
·OCECO - Flame Arrestors and Parts
·PCB PIEZOTRONICS - Vibration Sensors, Switches, and Instrumentation for Vibration
Analysis
·PENN PROCESS COMPRESSORS (PPC/PENN) - Pistons and Parts
·PUTZMEISTER - Equipment, Parts, Maintenance, Repairs, and Training
·VAUGHAN - Pump Maintenance and Repairs
BACKGROUND
Staff provides the Administration Committee and the Board of Directors quarterly reports of General
Manager approved and executed purchases between $50,000 and $100,000;maintenance and
repair Services Task Orders between $50,000 and $300,000;and additions to the pre-approved OEM
Sole Source List.
Orange County Sanitation District Printed on 5/6/2020Page 1 of 4
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File #:2020-1051 Agenda Date:5/13/2020 Agenda Item No:6.
The list of additions to the pre-approved OEM Sole Source List displays the original equipment
manufacturers (OEM)added this quarter that require sole source procurement to maintain,service,
or replace equipment currently in operation at Orange County Sanitation District facilities,because
the parts and/or service can only be provided by the OEM or their designated representative.
RELEVANT STANDARDS
·Quarterly financial reporting
·Ensure the public’s money is wisely spent
PRIOR COMMITTEE/BOARD ACTIONS
December 2016 -Minute Order 12(b)authorized the General Manager to ratify additions or deletions
to the OEM Sole Source list on the General Manager’s quarterly approved purchases agenda report.
ADDITIONAL INFORMATION
In accordance with Board purchasing policies,Ordinance No.OCSD-52,the General Manager has
authority to approve and execute purchases between $50,000 and $100,000.Below is a summary of
General Manager approved purchases,in amounts exceeding $50,000,for the third quarter of fiscal
year 2019-20:
Vendor Name Amount Department Description/Discussion
ALFA LAVAL INC $57,399.94 Operations &
Maintenance
Service Technician for the Rebuild of 4-
Alfa Laval MOPX 205 Separators
Centrifuges Board Award M.O. 2/26/20,
Item 7 and Board Approved OEM Sole
Source List 12/14/16, Item 12 (B)
ALFA LAVAL INC $90,000.00 Operations &
Maintenance
Conduct One Year and Two Year Annual
Services on the G3-125 Centrifuge Units at
Plant No. 2 3/3/20 to 3/2/21 Board
Approved OEM Sole Source List M.O.
2/26/20, Item 13(B) and M.O. 12/14/16,
Item 12 (B)
BR FROST
COMPANY
$71,627.46 Operations &
Maintenance
Purchase of sixty three (63) Jaw Clutch
Assemblies with Sprockets / A-Plates
(Drawings are Proprietary) Sole Source
Justification 2213 Reason: Unique
Product/Service
CEMTEK
ENVIRONMENTAL,
INC.
$85,000.00 Operations &
Maintenance
Ammonia Monitoring Technology Sole
Source Justification 2233 Reason: Unique
Product/Service
CHARLES KING CO
INC
$97,750.00 Operations &
Maintenance
Olive Sub-Trunk Siphon Assessment
Specification No. S-2020-1127
CORPORATE IMAGE
MAINTENANCE INC
$51,300.00 Operations &
Maintenance
Additional Janitorial Services Outside of
the Existing Contract due to COVID-19
Outbreak 3/16/20 to 6/15/20 Sole Source
Justification 2245 Reason: Emergency and
consistency of service
CORTECH
ENGINEERING
$76,764.64 Operations &
Maintenance
Purchase of four (4) Seepex Model #
STAF00603000RNNX00 Board Approved
OEM Sole Source List M.O. 12/14/16,
Item 12(B)
DIVERSIFIED
PROJECT
SERVICES INT'L INC.
$82,390.00 Operations &
Maintenance
LOX Tank Repair - Cryogenic Oxygen
Tank Cleaning, Inspection Sole Source
Justification 2195 Reason: Time Sensitive /
Critical to Process and Lack of
Redundancy Without Repairs
INTERTECH
INCORPORATED
$53,495.00 Operations &
Maintenance
Modicon/Schneider Electric Proworx NXT
Technical Education - Three (3) One-Week
On-Site Training Sessions/PLC Technical
Training Sole Source Justification 2207
Reason: Unique Product/Service
MODERN
ICONCEPTS
$95,130.00 Administrative
Services
Consultant to provide upgrade to current
SAFS software application and develop
SAFS 2.0 Sole Source Justification 2217
Reason: Unique Product/Service
SEA BIRD
ELECTRONICS INC
$66,998.52 Environmental
Services
Ocean Acidification and Hypoxia Sensor
Packages Approved CORF Budget FY
19/20 Board Approved OEM Sole Source
List M.O. 12/14/16, Item 12(B)
CORTECH
ENGINEERING
$74,729.00 Operations &
Maintenance
Purchase of Seepex Pump to Replace
Sludge Feed Pump 4 at Plant No. 2 Board
Approved OEM Sole Source List M.O.
12/14/16, Item 12 (B)
E&M ELECTRIC AND
MACHINERY INC.
$69,780.00 Information
Technology
Annual Renewal of Wonderware Historian
Licenses with Premium Level Support
11/16/19 to 11/15/20 Board Approved OEM
Sole Source List M.O. 12/14/16, Item 12
(B)
EIDE BAILLY LLP $75,000.00 Administrative
Services
Internal Auditing Services 10/1/19 to
9/16/20 Specification No. CS-2019-1053
GIERLICH MITCHELL
INC
$63,645.90 Operations &
Maintenance
Purchase of Gear Reducer for
Emerson/Polychem Gearbox Board
Approved OEM Sole Source List M.O.
11/28/18, Item 15 (B)
HOWARD RIDLEY
CO
$56,274.00 Operations &
Maintenance
Repair Structural Deficiency of Walkway
Between Digesters F & G ant Plant No. 2
(MP-688) Specification No. S-2019-1098
PUMPACTION CORP
- SHG USA
$58,469.16 Operations &
Maintenance
Purchase of Putzmeister Pump Parts for
Plant No. 2 Board Approved OEM Sole
Source List M.O. 12/14/16, Item 12 (B)
RJ NOBLE
COMPANY
$58,160.00 Engineering Northwest Tustin Overlay OCSD Utility
Adjustment Sole Source Justification 2194
Reason: Unique Product/Service used in
connection with City’s contractor
VAUGHAN'S
INDUSTRIAL REPAIR
CO. INC
$52,017.50 Operations &
Maintenance
Repair Pump 1 at Plant No. 1 Primary
Effluent Pump Station (PEPS)
Specification No. S-2019-1097
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File #:2020-1051 Agenda Date:5/13/2020 Agenda Item No:6.
Vendor Name Amount Department Description/DiscussionALFA LAVAL INC $57,399.94 Operations &Maintenance Service Technician for the Rebuild of 4-Alfa Laval MOPX 205 SeparatorsCentrifuges Board Award M.O. 2/26/20,Item 7 and Board Approved OEM SoleSource List 12/14/16, Item 12 (B)ALFA LAVAL INC $90,000.00 Operations &Maintenance Conduct One Year and Two Year AnnualServices on the G3-125 Centrifuge Units atPlant No. 2 3/3/20 to 3/2/21 BoardApproved OEM Sole Source List M.O.2/26/20, Item 13(B) and M.O. 12/14/16,Item 12 (B)BR FROSTCOMPANY $71,627.46 Operations &Maintenance Purchase of sixty three (63) Jaw ClutchAssemblies with Sprockets / A-Plates(Drawings are Proprietary) Sole SourceJustification 2213 Reason: UniqueProduct/ServiceCEMTEK
ENVIRONMENTAL,
INC.
$85,000.00 Operations &
Maintenance
Ammonia Monitoring Technology Sole
Source Justification 2233 Reason: Unique
Product/Service
CHARLES KING CO
INC
$97,750.00 Operations &
Maintenance
Olive Sub-Trunk Siphon Assessment
Specification No. S-2020-1127
CORPORATE IMAGE
MAINTENANCE INC
$51,300.00 Operations &
Maintenance
Additional Janitorial Services Outside of
the Existing Contract due to COVID-19
Outbreak 3/16/20 to 6/15/20 Sole Source
Justification 2245 Reason: Emergency and
consistency of service
CORTECH
ENGINEERING
$76,764.64 Operations &
Maintenance
Purchase of four (4) Seepex Model #
STAF00603000RNNX00 Board Approved
OEM Sole Source List M.O. 12/14/16,
Item 12(B)
DIVERSIFIED
PROJECT
SERVICES INT'L INC.
$82,390.00 Operations &
Maintenance
LOX Tank Repair - Cryogenic Oxygen
Tank Cleaning, Inspection Sole Source
Justification 2195 Reason: Time Sensitive /
Critical to Process and Lack of
Redundancy Without Repairs
INTERTECH
INCORPORATED
$53,495.00 Operations &
Maintenance
Modicon/Schneider Electric Proworx NXT
Technical Education - Three (3) One-Week
On-Site Training Sessions/PLC Technical
Training Sole Source Justification 2207
Reason: Unique Product/Service
MODERN
ICONCEPTS
$95,130.00 Administrative
Services
Consultant to provide upgrade to current
SAFS software application and develop
SAFS 2.0 Sole Source Justification 2217
Reason: Unique Product/Service
SEA BIRD
ELECTRONICS INC
$66,998.52 Environmental
Services
Ocean Acidification and Hypoxia Sensor
Packages Approved CORF Budget FY
19/20 Board Approved OEM Sole Source
List M.O. 12/14/16, Item 12(B)
CORTECH
ENGINEERING
$74,729.00 Operations &
Maintenance
Purchase of Seepex Pump to Replace
Sludge Feed Pump 4 at Plant No. 2 Board
Approved OEM Sole Source List M.O.
12/14/16, Item 12 (B)
E&M ELECTRIC AND
MACHINERY INC.
$69,780.00 Information
Technology
Annual Renewal of Wonderware Historian
Licenses with Premium Level Support
11/16/19 to 11/15/20 Board Approved OEM
Sole Source List M.O. 12/14/16, Item 12
(B)
EIDE BAILLY LLP $75,000.00 Administrative
Services
Internal Auditing Services 10/1/19 to
9/16/20 Specification No. CS-2019-1053
GIERLICH MITCHELL
INC
$63,645.90 Operations &
Maintenance
Purchase of Gear Reducer for
Emerson/Polychem Gearbox Board
Approved OEM Sole Source List M.O.
11/28/18, Item 15 (B)
HOWARD RIDLEY
CO
$56,274.00 Operations &
Maintenance
Repair Structural Deficiency of Walkway
Between Digesters F & G ant Plant No. 2
(MP-688) Specification No. S-2019-1098
PUMPACTION CORP
- SHG USA
$58,469.16 Operations &
Maintenance
Purchase of Putzmeister Pump Parts for
Plant No. 2 Board Approved OEM Sole
Source List M.O. 12/14/16, Item 12 (B)
RJ NOBLE
COMPANY
$58,160.00 Engineering Northwest Tustin Overlay OCSD Utility
Adjustment Sole Source Justification 2194
Reason: Unique Product/Service used in
connection with City’s contractor
VAUGHAN'S
INDUSTRIAL REPAIR
CO. INC
$52,017.50 Operations &
Maintenance
Repair Pump 1 at Plant No. 1 Primary
Effluent Pump Station (PEPS)
Specification No. S-2019-1097
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File #:2020-1051 Agenda Date:5/13/2020 Agenda Item No:6.
Vendor Name Amount Department Description/DiscussionALFA LAVAL INC $57,399.94 Operations &Maintenance Service Technician for the Rebuild of 4-Alfa Laval MOPX 205 SeparatorsCentrifuges Board Award M.O. 2/26/20,Item 7 and Board Approved OEM SoleSource List 12/14/16, Item 12 (B)ALFA LAVAL INC $90,000.00 Operations &Maintenance Conduct One Year and Two Year AnnualServices on the G3-125 Centrifuge Units atPlant No. 2 3/3/20 to 3/2/21 BoardApproved OEM Sole Source List M.O.2/26/20, Item 13(B) and M.O. 12/14/16,Item 12 (B)BR FROSTCOMPANY $71,627.46 Operations &Maintenance Purchase of sixty three (63) Jaw ClutchAssemblies with Sprockets / A-Plates(Drawings are Proprietary) Sole SourceJustification 2213 Reason: UniqueProduct/ServiceCEMTEKENVIRONMENTAL,INC.$85,000.00 Operations &Maintenance Ammonia Monitoring Technology SoleSource Justification 2233 Reason: UniqueProduct/ServiceCHARLES KING COINC $97,750.00 Operations &Maintenance Olive Sub-Trunk Siphon AssessmentSpecification No. S-2020-1127CORPORATE IMAGEMAINTENANCE INC $51,300.00 Operations &Maintenance Additional Janitorial Services Outside ofthe Existing Contract due to COVID-19Outbreak 3/16/20 to 6/15/20 Sole SourceJustification 2245 Reason: Emergency andconsistency of serviceCORTECHENGINEERING$76,764.64 Operations &Maintenance Purchase of four (4) Seepex Model #STAF00603000RNNX00 Board ApprovedOEM Sole Source List M.O. 12/14/16,Item 12(B)DIVERSIFIEDPROJECTSERVICES INT'L INC.$82,390.00 Operations &Maintenance LOX Tank Repair - Cryogenic OxygenTank Cleaning, Inspection Sole SourceJustification 2195 Reason: Time Sensitive /Critical to Process and Lack ofRedundancy Without RepairsINTERTECHINCORPORATED$53,495.00 Operations &Maintenance Modicon/Schneider Electric Proworx NXTTechnical Education - Three (3) One-WeekOn-Site Training Sessions/PLC TechnicalTraining Sole Source Justification 2207Reason: Unique Product/ServiceMODERNICONCEPTS$95,130.00 AdministrativeServices Consultant to provide upgrade to currentSAFS software application and developSAFS 2.0 Sole Source Justification 2217Reason: Unique Product/ServiceSEA BIRDELECTRONICS INC $66,998.52 EnvironmentalServices Ocean Acidification and Hypoxia SensorPackages Approved CORF Budget FY19/20 Board Approved OEM Sole SourceList M.O. 12/14/16, Item 12(B)CORTECHENGINEERING $74,729.00 Operations &Maintenance Purchase of Seepex Pump to ReplaceSludge Feed Pump 4 at Plant No. 2 BoardApproved OEM Sole Source List M.O.12/14/16, Item 12 (B)E&M ELECTRIC ANDMACHINERY INC.$69,780.00 InformationTechnology Annual Renewal of Wonderware HistorianLicenses with Premium Level Support11/16/19 to 11/15/20 Board Approved OEMSole Source List M.O. 12/14/16, Item 12(B)EIDE BAILLY LLP $75,000.00 AdministrativeServices Internal Auditing Services 10/1/19 to9/16/20 Specification No. CS-2019-1053GIERLICH MITCHELLINC$63,645.90 Operations &Maintenance Purchase of Gear Reducer forEmerson/Polychem Gearbox BoardApproved OEM Sole Source List M.O.11/28/18, Item 15 (B)HOWARD RIDLEYCO $56,274.00 Operations &Maintenance Repair Structural Deficiency of WalkwayBetween Digesters F & G ant Plant No. 2
(MP-688) Specification No. S-2019-1098
PUMPACTION CORP
- SHG USA
$58,469.16 Operations &
Maintenance
Purchase of Putzmeister Pump Parts for
Plant No. 2 Board Approved OEM Sole
Source List M.O. 12/14/16, Item 12 (B)
RJ NOBLE
COMPANY
$58,160.00 Engineering Northwest Tustin Overlay OCSD Utility
Adjustment Sole Source Justification 2194
Reason: Unique Product/Service used in
connection with City’s contractor
VAUGHAN'S
INDUSTRIAL REPAIR
CO. INC
$52,017.50 Operations &
Maintenance
Repair Pump 1 at Plant No. 1 Primary
Effluent Pump Station (PEPS)
Specification No. S-2019-1097
Additionally,in accordance with Board purchasing policies,Ordinance No.OCSD-52,the General
Manager has authority to approve and execute maintenance and repair Services Task Orders
between $50,000 and $300,000.Below is a summary of General Manager approved maintenance
and repair Services Task Orders,in amounts exceeding $50,000,for the third quarter of fiscal year
2019-20:
Vendor Name Amount Department Description/Discussion
O'CONNELL
ENGINEERING &
CONSTRUCTION
INC
$57,500.00 Operations &
Maintenance
Air Compressor Installation - Blower
Building Specification No. TOB-2020-
1132 of Master Service Contract No. S-
2018-942BD-6
INNOVATIVE
ENGINEERING AND
MAINTENANCE
$205,300.00 Operations &
Maintenance
Provide Truck Loading Screw Conveyor
Installation at Plant No. 2 Specification
No. TOB-2020-1143 of Master Service
Contract S-2018-942BD-3
O'CONNELL
ENGINEERING &
CONSTRUCTION
INC
$57,500.00 Operations &
Maintenance
Air Compressor Installation - Blower
Building Specification No. TOB-2020-
1132 of Master Service Contract No. S-
2018-942BD-6
CEQA
N/A
FINANCIAL CONSIDERATIONS
N/A
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 5/6/2020Page 4 of 4
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Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1060 Agenda Date:5/13/2020 Agenda Item No:7.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
SEISMIC EVALUATION OF STRUCTURES AT PLANT NOS. 1 AND 2, PROJECT NO. PS15-06
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Most of the process and occupied structures at the Orange County Sanitation District (Sanitation
District)Plant Nos.1 and 2 were designed and built using codes prior to the 1997 Uniform Building
Code and 2001 California Building Code.For this reason,the Sanitation District recently completed
a planning-level study,Seismic Hazard Evaluation at Plant Nos.1 and 2 (Project No.PS15-06),
which assessed the vulnerability of critical and occupied structures to damage or failure due to
shaking, liquefaction, and lateral spreading following an earthquake.
The results and recommendations from this study will be incorporated into the Sanitation District’s 20
-year Capital Improvement Program to improve the resiliency and continued operation of critical and
occupied facilities within the treatment plants.
RELEVANT STANDARDS
·Maintain a proactive asset management program
·24/7/365 treatment plant reliability
·Protect Orange County Sanitation District assets
·Sustain 1, 5, 20-year planning horizons
PRIOR COMMITTEE/BOARD ACTIONS
June 2017 -Approved a Professional Services Agreement with Geosyntec Consultants to provided
engineering services for the Seismic Hazard Evaluation at Plant Nos.1 and 2,Project No.PS15-06,
for an amount not to exceed $2,578,028; and approved a contingency of $257,800 (10%).
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File #:2020-1060 Agenda Date:5/13/2020 Agenda Item No:7.
ADDITIONAL INFORMATION
N/A
CEQA
The project is exempt from CEQA,under the Class 6 categorical exemptions set forth in California
Code of Regulations Section 15306 because the project consists of basic collection,research,
experimental management,and resource evaluation activities which do not result in a serious or
major disturbance to environmental resources.A Notice of Exemption was filed with the OC Clerk-
Recorder on December 21, 2015.
FINANCIAL CONSIDERATIONS
This item is informational and does not require any commitment of funds.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Seismic Evaluation of Structures at Plant Nos. 1 & 2
·Presentation
EY:sa:gc
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Seismic Evaluation of Structures at Plant Nos. 1 and 2
Project PS15-06
Kathy Millea, Director of Engineering
Administration Committee
May 13, 2020
Fostering Resilience at OCSD
Collections Capacity
Evaluation Study
Asset
Management Plan
Climate Resiliency
Study
Seismic Evaluation
Study
Long History of Seismic Evaluations
Seismic Risk Analysis Plants 1 and 2Evaluated process facilities at Plant Nos. 1 and 2 relative to their performance to 1991 Building Code
SP-182: Plant No. 2 Digesters and Tunnels Seismic Hazard Evaluation
Quantify the
vulnerability of Plant No. 2 digesters and associated facilities
PS15-06: Seismic Evaluation of Structures at Plant Nos. 1 and 2
Evaluated process
facilities at Plant
Nos. 1 and 2
constructed prior to
2001 Building Code
1991 20182014
Long History of Seismic Evaluations
Seismic Risk Analysis Plants 1 and 2Evaluated process facilities at Plant Nos. 1 and 2 relative to their performance to 1991 Building Code
SP-182: Plant No. 2 Digesters and Tunnels Seismic Hazard Evaluation
Quantify the
vulnerability of Plant No. 2 digesters and associated facilities
PS15-06: Seismic Evaluation of Structures at Plant Nos. 1 and 2
Evaluated process
facilities at Plant
Nos. 1 and 2
constructed prior to
2001 Building Code
1991 20182014
Seismic Risks
Local Faults Liquefaction Lateral Spread
Several Local Faults Impact Seismic Hazards
Potential Liquefaction Hazard Zone
Plant 1
Plant 2
Source:
EPA Liquefaction Hazard Map
Lateral Spread a Risk
Lateral Spread a Risk
Mitigation Measures
Local Faults Liquefaction Lateral Spread
If this is the problem…
What is the solution?
Structural Mitigation
Ref: 1994 Northridge Earthquake. EERI, Earthquake
Engineering Research Institute
Vulnerability
Separation of the roof element from
the wall caused roof to collapse
Mitigation
Installation of wall anchorage
Geotechnical Mitigation
Niigata Japan, June 16, 1964
Photo Credit: National Geophysical Data Center
Vulnerability
Soils became liquified during a
seismic event, reducing the
ground’s ability to support
loads
Mitigation
Deep soil mixing is one alternative
to stabilize soil by “cementing”
the sand particles together
Lateral Spread Mitigation
Ref: Michael J. Crozier, 'Landslides -Hill country,
regolith and submarine landslides', Te Ara -the
Encyclopedia of New Zealand
Vulnerability
Seismic event causes soil to
move laterally towards a free
surface of lower elevation
(river bed)
Mitigation
Installation of closely spaced piles
effectively creates a “wall” that is
designed to resist lateral soil
movement
Summary of Seismic Risk Mitigation
63 Structures Evaluated
Designed to older Building Codes that do not consider
current seismic performance criteria
48 Structures Identified with Structural
and/or Geotechnical Deficiencies
Deficiencies from design code changes that influence
loading conditions and building performance during
seismic events
16 Structures Impacted by Lateral Spread
Caused by liquefiable soils and vertical separation
between the plant sites and the Santa Ana River or Talbert
Marsh
13 Structures Improved Under Planned
Projects
Identified in the 2017 Facilities Master Plan; separate
seismic projects will be created for other facilities
3 Structures Require Complete Replacement
The seismic upgrade costs are greater than the value of
the structure
Mitigation
Costs
Plant 1 Plant 2
Structural $25 M $16 M
Geotechnical $11 M $143 M
Lateral Spread $100 M $50 M
Recommendations
Mitigation
Costs
Plant 1 Plant 2
Structural $25 M $16 M
Geotechnical $11 M $143 M
Lateral Spread $100 M $50 M
Mitigation
Costs
Plant 1 Plant 2
Structural $25 M $16 M
Geotechnical $9 M $125 M
Lateral Spread $100 M $50 M
Study Summary Budget Proposal
A Strategic Seismic Program Will Reduce Long-Term Risk
Risks
Replacement
costs of critical
facilities that may
be compromised
from a seismic
event
Seismic Program
Implementation
costs of
performing
seismic
rehabilitation of
facilities
$$$
$
Time
Do
l
l
a
r
s
Risk
Mitigation Cost
Questions?
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1059 Agenda Date:5/13/2020 Agenda Item No:8.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY2020-21
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Staff will present the proposed Capital Improvement Program (CIP) budget to be included in the
upcoming FY2020-21 and 2021-22 Budget recommendation.
RELEVANT STANDARDS
·Protect Orange County Sanitation District assets
·Ensure the public’s money is wisely spent
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Presentation
EY:sa
Orange County Sanitation District Printed on 5/6/2020Page 1 of 1
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Capital Improvement Program (CIP)
FY 2020-21 Budget Update
Kathy Millea, Director of Engineering
Administration Committee
May 13, 2020
FY 2019-20 Review
Planning
3%
Design
23%
Construction
74%
Completed Planning Studies
Seismic Evaluation
Study Collections Capacity
Evaluation Study
Asset
Management Plan
Climate Resiliency
Study
Design & Construction Accomplishments
FY 2019-20 CIP Performance
Performance Measure Goal Performance
Net CIP Outlay 85% -105%
($130M-$161M)
78%
($120M)
Non-Construction Cost
(% of Construction Costs)< 37.5%34.6%
Cumulative Change Order Rate < 5%5.3%
FY 2020-21 Budget
Board Presentations:
February –Budget Assumptions
March –Revenue and Debt
April –Operational Expenditures and Insurances
May –Capital Improvement Program
June –Board adopts FY 2020-21 Budget
0
50
100
150
200
250
300
350
400
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Actual FY 2020-22 Proposed Net CIP Outlay
Ref: FY 2020-21 Budget, Section 4
10-Year Net CIP Outlay: $2.7 Billion
0
50
100
150
200
250
300
350
400
Mi
l
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s
Actual FY 2020-22 Proposed Net CIP Outlay FY2019-20 Approved Net CIP Outlay
Ref: FY 2020-21 Budget, Section 4
10-Year Net CIP Outlay: $2.7 Billion
0
50
100
150
200
250
300
350
400
Mi
l
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Actual FY 2020-22 Proposed Net CIP Outlay FY2019-20 Approved Net CIP Outlay
Ref: FY 2020-21 Budget, Section 4
No Net Change Over 10 Years
10-Year Net CIP Outlay: $2.7 Billion
0
50
100
150
200
250
300
350
400
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Actual FY 2020-22 Proposed Net CIP Outlay FY2019-20 Approved Net CIP Outlay
Ref: FY 2020-21 Budget, Section 4
No Net Change Over 10 Years
No Change to Rate Projections
10-Year Net CIP Outlay: $2.7 Billion
Total CIP Budget
Authority
Ref: FY 2020-21 Budget, Section 8
Total CIP Budget Authority Budget
FY 19-20 Approved Total CIP Budget Authority $4.026 billion
FY 20-21 Proposed Total CIP Budget Authority $4.179 billion
Net Change $153 million (3.6%)
Net Change $153 million
Midyear CIP Approvals by Board $1 million
Proposed New Projects $392 million
Proposed Project Budget Increases $265 million
Proposed Projects Budget Decreases -$247 million
Proposed Project Cancellations/Closures -$257 million
Capital Equipment Purchases -$0.7 million
Total CIP Budget
Authority
Ref: FY 2020-21 Budget, Section 8
$658M
-$505M
Net Change $153 million
Midyear CIP Approvals by Board $1 million
Proposed New Projects $392 million
Proposed Project Budget Increases $265 million
Proposed Projects Budget Decreases -$247 million
Proposed Project Cancellations/Closures -$257 million
Capital Equipment Purchases -$0.7 million
Total CIP Budget
Authority
Ref: FY 2020-21 Budget, Section 8
$658M
-$505M
New Projects
Project
No.Project Name Proposed
Budget Start Date
J-135 Central Generation Engine Overhauls at Plant No. 1 and 2 $26 M 2020
1-23 Santa Ana Trunk Sewer Rehabilitation (Santa Ana)$54 M 2021
J-136 Power Building Structural Seismic Improvements at Plant Nos. 1
and 2 $7 M 2021
P1-137 Supports Buildings Seismic Improvements at Plant No. 1 $24 M 2021
P1-138 Network, Telecom and Server Relocation at Plant No. 1 $3 M 2021
P2-135 Sodium Bisulfite Station Rehabilitation at Plant No. 2 $4 M 2021
P2-137 Digesters Rehabilitation at Plant No. 2 $41 M 2021
P2-138 Operations and Maintenance Complex at Plant No. 2 $95 M 2021
1-24 Greenville Trunk Improvements (Santa Ana)$49 M 2022
7-69 North Trunk Improvements (Tustin)$9 M 2022
P2-136 Activated Sludge Aeration Basin at Plant No. 2 $65 M 2022
P1-136 12.47 kV Switchgear Replacement at Central Generation at Plant
No. 1 $15 M 2025
Ref: FY 2020-21 Budget, Section 8
New Projects
Project
No.Project Name Proposed
Budget Start Date
J-135 Central Generation Engine Overhauls at Plant No. 1 and 2 $26 M 2020
1-23 Santa Ana Trunk Sewer Rehabilitation (Santa Ana)$54 M 2021
J-136 Power Building Structural Seismic Improvements at Plant Nos. 1
and 2 $7 M 2021
P1-137 Supports Buildings Seismic Improvements at Plant No. 1 $24 M 2021
P1-138 Network, Telecom and Server Relocation at Plant No. 1 $3 M 2021
P2-135 Sodium Bisulfite Station Rehabilitation at Plant No. 2 $4 M 2021
P2-137 Digesters Rehabilitation at Plant No. 2 $41 M 2021
P2-138 Operations and Maintenance Complex at Plant No. 2 $95 M 2021
1-24 Greenville Trunk Improvements (Santa Ana)$49 M 2022
7-69 North Trunk Improvements (Tustin)$9 M 2022
P2-136 Activated Sludge Aeration Basin at Plant No. 2 $65 M 2022
P1-136 12.47 kV Switchgear Replacement at Central Generation at Plant
No. 1 $15 M 2025
Ref: FY 2020-21 Budget, Section 8
Seismic
Seismic
Seismic
New Projects
Project
No.Project Name Proposed
Budget Start Date
J-135 Central Generation Engine Overhauls at Plant No. 1 and 2 $26 M 2020
1-23 Santa Ana Trunk Sewer Rehabilitation (Santa Ana)$54 M 2021
J-136 Power Building Structural Seismic Improvements at Plant Nos. 1
and 2 $7 M 2021
P1-137 Supports Buildings Seismic Improvements at Plant No. 1 $24 M 2021
P1-138 Network, Telecom and Server Relocation at Plant No. 1 $3 M 2021
P2-135 Sodium Bisulfite Station Rehabilitation at Plant No. 2 $4 M 2021
P2-137 Digesters Rehabilitation at Plant No. 2 $41 M 2021
P2-138 Operations and Maintenance Complex at Plant No. 2 $95 M 2021
1-24 Greenville Trunk Improvements (Santa Ana)$49 M 2022
7-69 North Trunk Improvements (Tustin)$9 M 2022
P2-136 Activated Sludge Aeration Basin at Plant No. 2 $65 M 2022
P1-136 12.47 kV Switchgear Replacement at Central Generation at Plant
No. 1 $15 M 2025
Ref: FY 2020-21 Budget, Section 8
Seismic
Seismic
Seismic
Replaces P2-91-1
Top Budget Increases
Project
No.Project Name Proposed
Budget Phase
P2-133 B/C-Side Primary Sedimentation Basins Rehabilitation at Plant No. 2 $280 M Future
J-133 Laboratory Rehabilitation at Plant No. 1 $44 M Future
3-68 Los Alamitos Sub-Trunk Extension (Seal Beach, unincorporated)$84 M Future
3-60 Beach Relief Trunk/Knott Interceptor/Miller Holder Trunk
Rehabilitation (Buena Park)$35 M Future
M-FE Small Construction Projects Program $65 M Future
P1-126 Primary Sedimentation Basins No. 3-5 Replacement at Plant No. 1 $118 M Future
P2-126 Warehouse, Electrical Substation & 12kV Service Center
Replacement at Plant 2 $65 M Project
Development
P2-128 TPAD Digester Facility at Plant 2 $455 M Pre-Design
5-67 Bay Bridge Pump Station Replacement (Newport Beach)$74 M Pre-Design
J-124 Digester Gas Facilities Rehabilitation $173 M Design
Ref: FY 2020-21 Budget, Section 8
Top Budget Increases
Project
No.Project Name Proposed
Budget Phase
P2-133 B/C-Side Primary Sedimentation Basins Rehabilitation at Plant No. 2 $280 M Future
J-133 Laboratory Rehabilitation at Plant No. 1 $44 M Future
3-68 Los Alamitos Sub-Trunk Extension (Seal Beach, unincorporated)$84 M Future
3-60 Beach Relief Trunk/Knott Interceptor/Miller Holder Trunk
Rehabilitation (Buena Park)$35 M Future
M-FE Small Construction Projects Program $65 M Future
P1-126 Primary Sedimentation Basins No. 3-5 Replacement at Plant No. 1 $118 M Future
P2-126 Warehouse, Electrical Substation & 12kV Service Center
Replacement at Plant 2 $65 M Project
Development
P2-128 TPAD Digester Facility at Plant 2 $455 M Pre-Design
5-67 Bay Bridge Pump Station Replacement (Newport Beach)$74 M Pre-Design
J-124 Digester Gas Facilities Rehabilitation $173 M Design
Ref: FY 2020-21 Budget, Section 8
Seismic
Merged Project
Seismic
Top Budget Decreases
Project
No.Project Name Proposed
Budget Phase
P1-127 Central Generation Rehabilitation at Plant No. 1 $68 M Future
J-120 Process Control Systems Upgrades $33 M Future
P2-119 Central Generation Rehabilitation at Plant No. 2 $108 M Future
5-66 Crystal Cove Pump Station Rehabilitation (Newport Beach)$13 M Future
11-33 Edinger Pump Station Replacement (Huntington Beach)$10 M Future
3-64 Rehabilitation of Western Regional Sewers (Anaheim, Buena Park,
Cypress, La Palma, Los Alamitos, Seal Beach, unincorporated)$70 M Pre-Design
P2-98 Primary Treatment Rehabilitation at Plant No. 2 $237 M Design
P2-122 Headworks Modifications at Plant No. 2 for GWRS Final Expansion $32 M Construction
3-62 Westminster Blvd Force Main Replacement (Seal Beach,
Westminster)$44 M Construction
P2-123 Return Activated Sludge Piping Replacement at Plant 2 $11 M Construction
Ref: FY 2020-21 Budget, Section 8
Project Cancellations/ Closures
Project
No.Project Name Approved
Budget Status
P1-100 Digester Rehabilitation at Plant 1 $66 M Closed
5-60 Newport Force Main Rehabilitation (Newport Beach)$60 M Closed
7-37 Gisler -Red Hill Trunk Improvements -Reach B (Tustin)$25 M Closed
J-131 18350 Mt. Langley St. Building Purchase and Improvement $10 M Closed
P2-107 SCADA System and Network Upgrades $5 M Closed
P2-118 Activated Sludge Aeration Basin Deck Repair at Plant No. 2 $2 M Closed
SP-152 Climate Resiliency Study $1 M Closed
P2-134 Substation Replacement at Plant No. 2 $40 M Cancelled
7-67 Main Street Pump Replacement and Force Main Rehabilitation
(Irvine, Costa Mesa)$17M Cancelled
P2-91-1 Plant No. 2 Digester Facilities Rehabilitation $16 M Cancelled
1-101 Raitt and Bristol Street Sewer Extension (Santa Ana)$7 M Cancelled
J-121 UPS System Upgrades $5 M Cancelled
P2-125 Perimeter Screening at Plant No. 2 $3 M Cancelled
Ref: FY 2020-21 Budget, Section 8
Project Cancellations/ Closures
Project
No.Project Name Approved
Budget Status
P1-100 Digester Rehabilitation at Plant 1 $66 M Closed
5-60 Newport Force Main Rehabilitation (Newport Beach)$60 M Closed
7-37 Gisler -Red Hill Trunk Improvements -Reach B (Tustin)$25 M Closed
J-131 18350 Mt. Langley St. Building Purchase and Improvement $10 M Closed
P2-107 SCADA System and Network Upgrades $5 M Closed
P2-118 Activated Sludge Aeration Basin Deck Repair at Plant No. 2 $2 M Closed
SP-152 Climate Resiliency Study $1 M Closed
P2-134 Substation Replacement at Plant No. 2 $40 M Cancelled
7-67 Main Street Pump Replacement and Force Main Rehabilitation
(Irvine, Costa Mesa)$17M Cancelled
P2-91-1 Plant No. 2 Digester Facilities Rehabilitation $16 M Cancelled
1-101 Raitt and Bristol Street Sewer Extension (Santa Ana)$7 M Cancelled
J-121 UPS System Upgrades $5 M Cancelled
P2-125 Perimeter Screening at Plant No. 2 $3 M Cancelled
Ref: FY 2020-21 Budget, Section 8
Merged Project
Merged Project
Replaced with P2-137
OCSD is “Shovel Ready”
Planning
3%
Design
44%Construction
53%
Rehabilitation and
Replacement
61%
Strategic
Initiatives
26%
Additional
Capacity
9%
Regulatory
4%
Projected FY 2020-21 Net CIP
Outlays by Project Phase
Total Net CIP Outlay
$147.6 million
Ref: FY 2020-21 Budget, Section 8
0
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250
300
350
400
450
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20-Year Net CIP Outlay: $5.7 Billion
Ref: FY 2020-21 Budget, Section 2
Questions?
Orange County Sanitation District
ADMINISTRATION COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2020-1058 Agenda Date:5/13/2020 Agenda Item No:9.
FROM:James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager and Kathy Millea, Director of
Engineering
SUBJECT:
INTERIM FOOD WASTE RECEIVING FACILITY,PROJECT NO.P2-124,AND PRICING POLICY
DISCUSSION
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
California State Assembly Bill 1826 and Senate Bill 1383 require cities to divert organics such as food
waste away from landfills in effort to reduce short-lived climate pollution such as methane.This
regulatory shift has created an opportunity in the wastewater sector to provide a cost-neutral and
environmentally friendly service to help manage organics such as food waste by way of anaerobic co
-digestion.Specifically,preprocessed food waste would be mixed with sludge in anaerobic digesters
to produce methane gas and energy.The Orange County Sanitation District understands the
importance of and opportunity presented by these mandates and elected to design an Interim Food
Waste Receiving Facility,Project No.P2-124,and initiate pricing policy discussions through the
Strategic Plan 2019 process.
RELEVANT STANDARDS
·Maintain and adhere to appropriate internal planning documents (Biosolids Master Plan)
·Use all practical and effective means for resource recovery
PRIOR COMMITTEE/BOARD ACTIONS
July 2019 -Informational item and presentation to the Operations and Administration Committees
regarding the project.
September 2018 -Approved a Professional Design Services Agreement with Kennedy/Jenks
Consultants to provide engineering design services for Interim Food Waste Receiving Facility,Project
No. P2-124, for an amount not to exceed $695,000, and approved a contingency of $69,500 (10%).
Orange County Sanitation District Printed on 5/6/2020Page 1 of 2
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File #:2020-1058 Agenda Date:5/13/2020 Agenda Item No:9.
ADDITIONAL INFORMATION
In 2018,the Biosolids Master Plan (“Master Plan”)evaluated the feasibility of receiving pre-
processed food waste for anaerobic digestion to produce additional methane gas.It concluded the
costs to construct and operate the facilities and handle the additional biosolids production could be
offset by tipping fees charged to food waste processors/solid waste haulers and additional power
associated with the increased methane gas production.As such,the Master Plan recommended an
interim food waste facility be constructed until a more permanent facility can be constructed in 10 to
15 years when the designated space would become available following demolition of existing
digesters.The Interim Food Waste Receiving Facility will consist of prefabricated storage tanks,
mixing and transfer pumps, and piping to the digesters.
The Board will be provided an update on the design of the Interim Food Waste Receiving Facility
which includes an update of the project viability and tipping fees calculated based on project and
operational costs.Pricing information will be provided on tipping fees established by other
wastewater treatment plants that are currently or planning to receive food waste.Lastly,the
informational update will close with a discussion on policy questions related to the development of a
tipping fee that was previously introduced as part of the Food Waste Treatment Policy referenced in
the 2019 Strategic Plan.
CEQA
This project was covered under the Biosolids Master Plan Program Environmental Impact Report,
adopted by the Board on June 27,2018.A Notice of Determination was filed on September 27,
2018, after Board approval of the Professional Design Services Agreement.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OCSD website (www.ocsd.com)with the complete agenda
package:
·Presentation
Orange County Sanitation District Printed on 5/6/2020Page 2 of 2
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Interim Food Waste Receiving Facility, P2-124
Pricing and Policy Discussion
Administration Committee Meeting
May 13, 2020
•Help cities divert food waste from landfills
•Utilize existing OCSD infrastructure
•Recover energy and organics from food waste
•Provide a cost-effective option for ratepayers
Objectives
History
STATE
MANDATES
2011-2020
OCSD BIOSOLIDS
MASTER PLAN 2015
RECOMMENDATION
P2-124
PROJECT
DESIGN
2018-2020
OCSD 2019
STRATEGIC PLAN
Location –Plant No. 2
Main Entrance
Food Waste
Facility Highlights
•10-15 Year Life
•150 Wet Tons/Day
•5-6 Trucks/Day
•15% Gas Production Increase
Facility Process
Hauler
Truck
Facility Process
Offload
Pump
Storage
Tank
Hauler
Truck
Facility Process
Offload
Pump
Mixing
Pump
Storage
Tank
Hauler
Truck
Facility Process
Offload
Pump Mixing
Pump
Transfer
Pump
Storage
Tank
Existing Digester
Tanks
Hauler
Truck
Facility Layout
Offload
Pumps
Mixing
Pumps
Transfer
Pumps
Storage
Tanks
Existing
Digester
Tank
Facility Layout
LACSD Pilot Program
Offload
Pumps
Mixing
Pumps
Existing
Digester
Tank
Transfer
Pumps
Storage
Tanks
Project Budget & Schedule
Schedule
Advertise Bids July 2020
Construction Award Nov 2020
Facility On-line Apr 2022
Budget
Construction $3.3M
Non-construction $2.2M
Contingency $0.8M
Total Project $6.3M
2019 Strategic Plan
Tipping Fee Policy Question:
How should OCSD structure the tipping fee for
digestion of food waste?
Tipping Fee Basis
•Tipping fee cannot exceed OCSD costs
•Tipping fee transparency and notification to
member agencies
•Different fee for food waste from outside
OCSD’s service area
Cost Recovery -Overview
Cost Recovery
•Capital
•O&M
•New Facility
•Impact to Existing Facilities
•Benefits to OCSD
•More Gas = Less SCE
Cost Recovery –Capital, O&M
Costs ($/ton)
5-Year Capital
Recovery
10-Year Capital
Recovery
Capital Costs $23 $12
O&M Costs $18 $18
Subtotal $41 $30
Cost Recovery –Benefits of Extra Gas
Quality Food Waste = Less SCE Electricity Purchased
5-Year Capital
Recovery
10-Year Capital
Recovery
Savings Range ($2-9)($2-9)
Electricity
Savings ($4)($4)
Tipping Fee -Total
Costs ($/ton)
5-Year Capital
Recovery*
10-Year Capital
Recovery
Capital Costs $23 $12
O&M Costs $18 $18
Electricity
Savings ($4)($4)
Tipping Fee $37 $26
Comparable Agencies
Agency Tipping Fee
and Tonnages
Vendors
and
Feedstock
Onsite
Food
Process
Contract
Term
Cost of Project Cost Recovery
OCSD -
Planned
$41/ton (1-5 Years)
$18/ton (6-10
Years): 150 tpd
TBD NO TBD $6.3M YES
(Construction and O&M)
LACSD
Current
$25/ton: 250-300
tpd –Direct
discharged into
headworks (no-co-
digestion)
8 Vendors
Preprocessed
Food Waste
and FOG
NO Year to
Year
N/A N/A
LACSD
Planned
Project
(2021)
$25-$40/ton: 100-
150 tpd
Co-Digestion
3 Vendors
Preprocessed
Food Waste
NO TBD $877,500
Repurposing
Existing Food
Waste Receiving
Station.
YES
(Construction and O&M)
–Time Length TBD
Other Similar Agencies
Agency Tipping Fee
and Tonnages
Vendors
and Feedstock
Onsite Food
Process
Contract
Term
Cost of
Project
Cost
Recovery
East Bay
Municipal
Utility
District
$50/ton: 15-70 tpd Central Contra Costa
County Solid Waste
Authority -
Food Waste
YES (Additional
Processing)
10 Years
(2014-2024)
with two
one-year
extensions
$5M YES only
O&M
Central
Marin
Sanitation
Agency
$23.90/ton: 15-70
tpd
Marin Sanitary Service -
Food Waste
YES (Additional
Processing)
10 Years
(2016-2026)
with three
one-year
extensions
$7.8M YES
(Const.
and O&M)
10 year
pay back
Other Similar Agencies
Agency Tipping Fee
and Tonnages
Vendors
and Feedstock
Onsite Food
Process
Contract Term Cost of
Project
Cost Recovery
Encina
Wastewater
Authority
$0.035/gallon +
$45,000/year (CPI)
50K-80K
gallons/week
Stone Brewery Waste
and Other Vendors
FOG
NO 8 Years (2015-
2023)
$2.3M YES
(Construction
and O&M) 4
year back
City of
Petaluma
(Under
Construction)
$0.04/gallon Clover Stornetta Dairy
and
Petaluma Poultry
Processors
NO TBD $6M YES
(Construction
and O&M) 4
year back –
Includes $3M
Grant and
Energy Credits
Summary Tipping Fee for Preprocess Food Waste for Co-Digestion
0
10
20
30
40
50
60
OCSD LACSD EBMUD Central Marin
$41/ton (First
Five-Years)
$18/ton (Next
Five-Years)
Est. Range
$25-$40/ton
$50/ton
$24/ton
Service Area and Solid Waste Providers
125
3
City Member Agencies
Republic/Rainbow CR&R Waste Management
Organic Processing Fees:
•Rate increases have
been applied
•Organic Processing
Fee: $100.10/ton
(Republic)
Potential Food Waste Slurry Providers
Food Waste Slurry
•Republic Services
•Waste Management
Tipping Fee Deal Points
•Term duration of agreement
•Quality (specs) of the food waste slurry
•Price Change -Regulatory Milestones
Next Steps
•Set OCSD food waste tipping fee
•Secure agreement(s) with potential
vendor(s)
•Construct food waste receiving station
•Start receiving food waste
Outcome of Tipping Fee Analysis
How should OCSD structure the tipping fee for
digestion of food waste?
•5-Year Capital Recovery -$37/ton (Interest 3%)
•Once capital costs have been recovered, reduce
tipping fee to O&M only cost ($18/ton est.)
•OCSD will approach solids waste providers based on
an open and a fair competitive process to secure food
waste slurry
Questions
Thank You
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.