HomeMy WebLinkAbout09-07-2022 Operations Committee Meeting Complete Agenda Packet
ORANGE COUNTY SANITATION DISTRICT
SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS
Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order.
Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating
in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION
Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION
You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting
We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here.
Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting.
Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content.
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 155 254 382#
All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone
number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at:
https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT
You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance
of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into
the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS
For technical assistance before and during the meeting, please call 714-593-7431. For
any other questions and/or concerns, please contact the Clerk of the Board’s office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San!
August 31, 2022
NOTICE OF REGULAR MEETING
OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
Wednesday, September 7, 2022 – 5:00 P.M.
ACCESSIBILITY FOR THE GENERAL PUBLIC
Your participation is always welcome. Specific information as to how to
participate in this meeting is detailed in the Special Notice attached to
this agenda. In general, OC San offers several ways in which to interact
during meetings: you may join the meeting live via Teams on your
computer or similar device or web browser, join the meeting live via
telephone, view the meeting online, and/or submit comments for
consideration before or during the meeting.
The Regular Meeting of the Operations Committee of the Orange County
Sanitation District will be held at the above location and in the manner
indicated on Wednesday, September 7, 2022 at 5:00 p.m.
0 ~SAN 10844 Ellis Avenue
Fountain Valley, CA 92708
714.962.2411
ORANGE COUNTY SANITATION DISTRICT www.ocsan.gov
Our Mission: To protect public health and the environment by
providing effective wastewater collection, treatment, and recycling.
Serving:
Anaheim
Brea
Buena Park
Cypress
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
Irvine
La Habra
La Palma
Los Alamitos
Newport Beach
Orange
Placentia
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
County of Orange
Costa Mesa
Sanitary District
Midway City
Sanitary District
Irvine Ranch
Water District
Yorba Linda
Water District
OPERATIONS COMMITTEE MEETING DATE
BOARD MEETING DATE
09/07/22 09/28/22
10/05/22 10/26/22
11/02/22 11/16/22 *
12/07/22 12/21/22 *
JANUARY DARK 01/25/23
02/01/23 02/22/23
03/01/23 03/22/23
04/05/23 04/26/23
05/03/23 05/24/23
06/07/23 06/28/23
07/05/23 07/26/23
AUGUST DARK 08/23/23
* Meeting will be held on the third Wednesday of the month
ROLL CALL OPERATIONS COMMITTEE
Engineering and Operations & Maintenance
Meeting Date: September 7, 2022 Time: 5:00 p.m. Adjourn:
COMMITTEE MEMBERS (14)
Brooke Jones (Chair)
Marshall Goodman (Vice-Chair)
Stephen Faessel
Johnathan Ryan Hernandez
Steve Jones Sandra Massa-Lavitt
Paulo Morales
Kim Nichols Bob Ooten
Jesus J. Silva
Donald P. Wagner
Chad Zimmerman Chad Wanke (Board Chair)
Ryan Gallagher (Board Vice-Chair)
OTHERS
Brad Hogin, General Counsel STAFF
Jim Herberg, General Manager
Rob Thompson, Assistant General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Kathy Millea, Director of Engineering
Riaz Moinuddin, Director of Operations & Maintenance
Lan Wiborg, Director of Environmental Services
Kelly Lore, Clerk of the Board
ORANGE COUNTY SANITATION DISTRICT Effective 03/07/2022 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES
ACTIVE DIRECTOR
ALTERNATE DIRECTOR
Anaheim
Stephen Faessel
Gloria Ma’ae Brea Glenn Parker Cecilia Hupp Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz-Mallari Fountain Valley Patrick Harper Ted Bui Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O’Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan
La Habra Rose Espinoza Steve Simonian La Palma Marshall Goodman Nitesh Patel Los Alamitos Ron Bates NONE Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts
Costa Mesa Sanitary District
Bob Ooten
Art Perry Midway City Sanitary District Andrew Nguyen Mark Nguyen Irvine Ranch Water District John Withers
Douglas Reinhart
Yorba Linda Water District Brooke Jones Ted Lindsey County Areas
Board of Supervisors Donald P. Wagner
Doug Chaffee
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, September 7, 2022 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: If you require any special disability related accommodations,
please contact the Orange County Sanitation District (OC San) Clerk of the Board’s office at (714) 593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type
of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the OC San's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, and on the OC San’s website at www.ocsan.gov not less than 72 hours
prior to the meeting date and time above. All public records relating to each agenda item, including any public
records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are
available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the
meeting at https://ocsd.legistar.com/Calendar.aspx or by contacting the Clerk of the Board at (714) 593-7433.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300
Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365
Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450
Director of Operations & Maintenance: Riaz Moinuddin, rmoinuddin@ocsan.gov / (714) 593-7269
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 7, 2022
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL AND DECLARATION OF QUORUM:
Clerk of the Board
PUBLIC COMMENTS:
Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the
Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during
meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the
meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during
the meeting.
You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please
raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board
before or during the public comment period.
You may submit your comments and questions in writing for consideration in advance of the meeting by using the
eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to
OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to
your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”.
You may also submit comments and questions for consideration during the meeting by using the eComment
feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for
the duration of the meeting.
All written public comments will be provided to the legislative body and may be read into the record or compiled as
part of the record.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1.2022-2496APPROVAL OF MINUTES
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held July 6,
2022.
Originator:Kelly Lore
Page 1 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 7, 2022
Agenda Report
07-06-2022 Operations Committee Minutes
Attachments:
2.2022-2501EXTERIOR LIGHTING STUDY AT PLANT NO. 1 AND PLANT NO. 2
RECOMMENDATION:
A. Approve a Professional Services Agreement with IDS Group, Inc. to provide
engineering services for Exterior Lighting Study at Plant Nos. 1 and 2, Project
No. PS21-01, for an amount not to exceed $151,660; and
B. Approve a contingency of $15,166 (10%).
Originator:Kathy Millea
Agenda Report
PS21-01 PSA Agreement
Attachments:
3.2022-2329WASTEHAULER STATION SAFETY AND SECURITY
IMPROVEMENTS, PROJECT NO. FE20-01
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Wastehauler Station
Safety and Security Improvements, Project No. FE20-01;
B. Award a Construction Contract to LEED Electric, Inc. for Wastehauler Station
Safety and Security Improvements, Project No. FE20-01, for a total amount not
to exceed $1,689,788; and
C. Approve a contingency of $168,980 (10%).
Originator:Kathy Millea
Agenda Report
FE20-01 Contract Agreement Package
Attachments:
4.2022-2472ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Engineering Program Contract Performance Report for the period
ending June 30, 2022.
Originator:Kathy Millea
Agenda Report
Engineering Program Contract Performance Report - Period
Ending 6-30-2022
Attachments:
Page 2 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 7, 2022
5.2022-2462ANIONIC POLYMER SPECIFICATION NO. C-2021-1252BD
CONTINGENCY INCREASE
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a unit price contingency increase of 5% for a total annual contingency
amount of 15% to the Anionic Polymer Specification No. C-2021-1253BD
contract with Polydyne, Inc. for the term of November 1, 2022 through October
31, 2023; and
B. Approve a unit price contingency increase of 5% for the remaining three,
one-year renewal periods; for a total annual contingency amount of 15%.
Originator:Riaz Moinuddin
Agenda ReportAttachments:
6.2022-2468COLLECTION SYSTEM CONDITION MONITORING SERVICE
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $17,777 (10%) to an existing five-year Service and
Monitoring Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc.
dba SmartCover Systems for field device communication and monitoring services, for a
new total contingency of $35,554 (20%).
Originator:Riaz Moinuddin
Agenda ReportAttachments:
7.2022-2469PLANT NO. 1 ACTIVATED SLUDGE AERATION DIFFUSER
MEMBRANE REPLACEMENT REPAIR
RECOMMENDATION:
A. Approve a Purchase Order Contract to SS Mechanical Construction Corp. to
provide Aeration Basin Disc Replacement, Specification No. S-2022-1334, for a
total amount not to exceed $171,930 for the period beginning October 1, 2022,
through September 30, 2023, with four (4) one-year renewal options; and
B. Approve an annual contingency of $17,193 (10%).
Originator:Riaz Moinuddin
Agenda ReportAttachments:
Page 3 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 7, 2022
8.2022-2452QUARTERLY ODOR COMPLAINT REPORT
RECOMMENDATION:
Receive and file the Fiscal Year 2021-22 Fourth Quarter Odor Complaint Report.
Originator:Riaz Moinuddin
Agenda Report
FY 2021-22 4th Qtr Odor Complaint Report
Attachments:
9.2022-2481FLEET VEHICLE REPLACEMENT PURCHASE
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the purchase of replacement vehicles for OC San's fleet as originally
approved in the adopted fiscal year 2022/23 budget in the amounts of:
·Three light-duty trucks - $133,500
·One step van - $136,900
·Two medium-duty utility trucks - $225,000
B. Approve the re-purchase of the remaining replacement vehicles for OC San's
fleet as originally approved in the adopted fiscal year 2021/22 budget in the
remaining amounts of:
·One medium-duty truck - $67,500
·One heavy-duty truck - $260,000
·Ten Hybrid SUVs (AWD) - $357,400
·Four light-duty trucks - $150,000
C. Delegate to the General Manager and Purchasing Manager the authority to
purchase the above listed replacement vehicles, through cooperative contracts,
at the not to exceed prices listed above, during the fiscal year.
Originator:Riaz Moinuddin
Agenda ReportAttachments:
NON-CONSENT:
None.
INFORMATION ITEMS:
10.2022-2194OC SAN REGULATORY COMPLIANCE UPDATE
RECOMMENDATION:
Information Item.
Page 4 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, September 7, 2022
Originator:Lan Wiborg
Agenda Report
Presentation - Environmental Compliance Program
Attachments:
11.2022-2483SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT
RECOMMENDATION:
Information item.
Originator:Rob Thompson
Agenda ReportAttachments:
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the Committee meeting until the Regular Meeting of the Operations Committee on
October 5, 2022 at 5:00 p.m.
Page 5 of 5
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2496 Agenda Date:9/7/2022 Agenda Item No:1.
FROM:James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held July 6, 2022.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
·Resolution No. OC SAN 21-04
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda
package:
·Minutes of the Operations Committee meeting held July 6, 2022
Orange County Sanitation District Printed on 8/30/2022Page 1 of 1
powered by Legistar™
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
Orange County Sanitation District
Minutes for the
OPERATIONS COMMITTEE
Wednesday, July 6, 2022
5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee of the Orange County Sanitation District was
called to order by Committee Chair Brooke Jones on Wednesday, July 6, 2022 at 5:00 p.m. in
the Administration Building of the Orange County Sanitation District. Chair Jones stated that
the meeting was being held telephonically and via Internet accessibility in accordance with
new provisions in California Government Code Section 54953 and Resolution No. OC SAN
22-19, due to the continued State of Emergency Order. Chair Jones announced the
teleconference meeting guidelines and Committee Vice-Chair Marshall Goodman led the flag
salute.
ROLL CALL AND DECLARATION OF QUORUM:
Roll call was taken and a quorum was declared present, as follows:
PRESENT:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
ABSENT:Art Perry (Alternate)
STAFF PRESENT: Kelly Lore, Clerk of the Board, and Brian Engeln were present in the
Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Kathy Millea, Director of Engineering; Riaz Moinuddin, Director of Operations and
Maintenance; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Jackie
Castro; Tanya Chong; Raul Cuellar; Michael Dorman; Mark Kawamoto; Tina Knapp; Laura
Maravilla; Tom Meregillano; Rob Michaels; Adam Nazaroff; Victoria Pilko; Wally Ritchie;
Kevin Schuler; Shahrzad Namini; Thomas Vu; Eros Yong; and Ruth Zintzun were in
attendance telephonically.
OTHERS PRESENT: Brad Hogin, General Counsel, was in attendance telephonically.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Jones and General Manager Jim Herberg did not provide reports.
Page 1 of 7
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
OPERATIONS COMMITTEE Minutes July 6, 2022
Alternate Director Art Perry appeared to be having audio issues.
CONSENT CALENDAR:
1.APPROVAL OF MINUTES 2022-2404
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held June 1,
2022.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
2.REBUILD SHOP FUME EXTRACTOR INSTALLATION AT PLANT NO.
1, PROJECT NO. FE19-12
2021-1659
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Rebuild Shop Fume
Extractor Installation at Plant No. 1, Project No. FE19-12;
B. Award a Construction Contract to RAN Enterprises, Inc. for Rebuild Shop Fume
Extractor Installation at Plant No. 1, Project No. FE19-12, for an amount not to
exceed $217,000; and
C. Approve a contingency of $21,700 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
Page 2 of 7
OPERATIONS COMMITTEE Minutes July 6, 2022
3.FAIRVIEW TRUNK SEWER REHABILITATION, PROJECT NO. 6-20 2022-2142
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Dudek to provide
engineering services for Fairview Trunk Rehabilitation, Project No. 6-20, for an
amount not to exceed $1,200,000; and
B. Approve a contingency of $120,000 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
4.SUPPORT BUILDINGS SEISMIC IMPROVEMENTS AT PLANT NO. 1,
PROJECT NO. P1-137
2022-2259
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Simpson Gumpertz &
Heger Inc. to provide engineering services for Support Buildings Seismic
Improvements at Plant No. 1, Project No. P1-137, for an amount not to exceed
$1,900,000; and
B. Approve a contingency of $190,000 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
5.PURCHASE OF SODIUM HYPOCHLORITE (BLEACH SOLUTION)
FOR ODOR CONTROL AND PLANT WATER DISINFECTION IN THE
TREATMENT PLANTS
2022-2399
Originator: Riaz Moinuddin
Page 3 of 7
OPERATIONS COMMITTEE Minutes July 6, 2022
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Purchase Order Contract to Olin Corporation for the purchase of bulk
Sodium Hypochlorite (Bleach Solution), for the period of September 1, 2022 through
November 30, 2022, for a unit price of $1.769/gallon, delivered, plus applicable sales
and excise tax, for a total estimated amount of $330,000.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
NON-CONSENT:
6.ACTIVATED SLUDGE CLARIFIER REPAIRS AT PLANT NO. 2,
PROJECT NO. FR2-0018R
2022-2263
Originator: Kathy Millea
Engineering Manager Eros Yong provided a brief PowerPoint presentation regarding
the Activated Sludge Clarifier Repairs Project at Plant No. 2 which included an
overview of the project location and mechanisms, the bid results, and recommendation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge
Clarifier Repairs at Plant No. 2, Project No. FR2-0018R;
B. Award a Construction Contract to Garney Pacific, Inc. for Activated Sludge
Clarifier Repairs at Plant No. 2, Project No. FR2-0018R for an amount of
$5,091,686; and
C. Approve a contingency of $509,169 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
Page 4 of 7
OPERATIONS COMMITTEE Minutes July 6, 2022
7.BIOSOLIDS MANAGEMENT CONTRACT AWARD
RECOMMENDATION - TULE RANCH
2022-2402
Originator: Lan Wiborg
Director of Environmental Services Lan Wiborg provided an update and displayed a
map of the area regarding the biosolids management contract award recommendation
for Tule Ranch.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a contract to Tule Ranch to manage the Orange County Sanitation
District’s biosolids from Reclamation Plant No. 1 and Treatment Plant No. 2 for
land application and/or landfill disposal (Specification No. S-2022-1296BD), for
the period commencing on November 1, 2022 through October 31, 2027, at the
unit price of $64.00 per ton for land application, plus a monthly fuel surcharge,
and annual CPI (consumer price index) adjustment for a total annual amount not
to exceed $8,520,687;
B. Approve five one-year renewal options for a total annual amount not to exceed
$8,520,687;
C. Approve an annual 10% contingency of $852,069; and
D. Approve the addition of this new contract to the Biosolids Account Pool effective
November 1, 2022.
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
8.ENGINE AND GENERATOR OVERHAULS AT PLANT NO. 1 AND 2,
PROJECT NO. J-135B
2022-2264
Originator: Kathy Millea
Assistant General Manager Rob Thompson provided a PowerPoint presentation
regarding the engine and generator overhaul project at Plant Nos. 1 and 2 which
included an overview of the Central Generation facilities, the failure of the previous
overhaul, as well as the failures regarding machining/lubrication; and an overview of
the Engine 1 rebuild at Plant No. 1.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 5 of 7
OPERATIONS COMMITTEE Minutes July 6, 2022
A. Award a Sole Source Service Contract to Cooper Machinery Services LLC for
Engine and Generator Overhauls at Plant No. 1 and 2, Project No. J-135B, for a
total amount not to exceed $29,361,029; and
B. Approve a contingency of $2,936,103 (10%).
AYES:Brooke Jones, Ryan Gallagher, Marshall Goodman, Stephen
Faessel, Johnathan Ryan Hernandez, Steve Jones, Sandra
Massa-Lavitt, Paulo Morales, Kim Nichols, Jesus Silva, Donald
Wagner, Chad Wanke and Chad Zimmerman
NOES:None
ABSENT:Art Perry (Alternate)
ABSTENTIONS:None
INFORMATION ITEMS:
9.ENVIRONMENTAL SERVICES: RESOURCE PROTECTION -
PROTECTING WATER, BIOSOLIDS, AND GAS FOR REUSE
2022-2192
Originator: Lan Wiborg
Environmental Protection Manager Mark Kawamoto provided a PowerPoint
presentation regarding the Resource Protection Division which included an overview of
the Environmental Services department, the pretreatment program area, reuse
initiatives, efforts for limiting pollutants, the regulatory authorities, permitting, reporting,
monitoring and inspections, the investigation and enforcement process, key external
collaborators, the 2021 NPDES permit requirements, the data management and
reporting system revamp, and talent recruitment and retention efforts.
ITEM RECEIVED AS AN:
Information Item.
10.HEADQUARTERS COMPLEX AT PLANT NO. 1, PROJECT NO.
P1-128A - QUARTERLY UPDATE
2022-2250
Originator: Kathy Millea
Director of Engineering Kathy Millea provided a PowerPoint presentation regarding the
Headquarters Complex at Plant No. 1 project which included an overview of the site
plan, the building layout, the structural steel and foundation, 3-D modeling, project
updates, upcoming activities, and the live camera feed.
ITEM RECEIVED AS AN:
Information Item.
Page 6 of 7
OPERATIONS COMMITTEE Minutes July 6, 2022
DEPARTMENT HEAD REPORTS:
Mr. Thompson provided a COVID-19 update and reported that over the past month, there
were a total of 38 positive cases and a Cal/OSHA reportable COVID-19 outbreak with five
positive cases within a 14-day period in the same work area.
Mr. Thompson reported on a recent barring failure of the trickling filters at Plant No. 2, stating
that the filters are operating after repairs and that a request for the purchase of a second
mechanism will be requested at the forthcoming Steering Committee.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Jones declared the meeting adjourned at 6:03 p.m. to the next Regular Operations
Committee meeting to be held on Wednesday, September 7, 2022 at 5:00 p.m.
Submitted by:
__________________
Kelly A. Lore, MMC
Clerk of the Board
Page 7 of 7
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2501 Agenda Date:9/7/2022 Agenda Item No:2.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
EXTERIOR LIGHTING STUDY AT PLANT NO. 1 AND PLANT NO. 2
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a Professional Services Agreement with IDS Group, Inc. to provide engineering
services for Exterior Lighting Study at Plant Nos. 1 and 2, Project No. PS21-01, for an amount
not to exceed $151,660; and
B. Approve a contingency of $15,166 (10%).
BACKGROUND
Orange County Sanitation District (OC San) Treatment Plant No. 1 and Plant No. 2 contain exterior
lighting for process facilities, non-process areas, and support facilities. In 2014, OC San contracted
with Pinkerton Inc. to perform security and risk assessments at both plants. Pinkerton’s report
highlighted significant lighting issues at both plants. In 2019, OC San contracted with LP Executive
Consulting to perform a two-night lighting survey. This survey identified areas with light levels below
code required minimum illumination, which would need additional assessment to address.
Some of the reasons for the exterior lighting deficiencies are:
·Older areas where coordinated and standardized lighting was not a part of the original design
·Removal of existing lighting fixtures due to demolition of abandoned structures
·Exterior lighting fixtures being turned off due to local community impacts
RELEVANT STANDARDS
·Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
·Commitment to safety & reducing risk in all operations
·Provide a safe and collegial workplace
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2501 Agenda Date:9/7/2022 Agenda Item No:2.
PROBLEM
Insufficient exterior lighting prevents Operations from accessing process areas safely and efficiently
during night shifts.It also impacts Maintenance’s ability to access or assess areas during unplanned
maintenance events.OC San Engineering’s lighting standard specifications require an update.An
uncoordinated lighting plan for each plant can result in both light pollution to neighboring communities
and also lead to “security blind spots” around the plant perimeter.
PROPOSED SOLUTION
Approve a professional services agreement for Exterior Lighting Study at Plant No.1 and Plant No.2,
Project No.PS21-01.This project will identify and document exterior lighting deficiencies at both
plants,recommend coordinated lighting improvements,provide new engineering standards,and
develop an exterior lighting control philosophy to minimize impact of light trespass on neighbors.
TIMING CONCERNS
This study will provide a roadmap so lighting improvements and updated standards can be
incorporated into existing and future CIP projects. A delay will not allow this planned incorporation.
RAMIFICATIONS OF NOT TAKING ACTION
OC San will implement piecemealed small projects to design lighting improvements at both plants.
Existing and future CIP projects will have lighting designs that will not be a part of a coordinated plan
with updated standards. Light pollution issues towards neighboring communities will not improve.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection:
OC San requested and advertised for proposals for Exterior Lighting Study at Plant No.1 and Plant
No.2,Project No.PS21-01.,on March 21,2022.The following evaluation criteria were described in
the Request for Proposals (RFP) and used to determine the most qualified Consultant.
CRITERION WEIGHT
Project Understanding and Approach 30%
Related Project Experience 35%
Project Team and Staff Qualifications 35%
One proposal was received on May 9,2022 and evaluated in accordance with the evaluation process
set forth in OC San’s Purchasing Ordinance by a pre-selected Evaluation Team consisting of the
following OC San staff:Engineering Supervisor,Senior Engineer,and Security/Emergency Planning
Specialist.The Evaluation Team also included one non-voting representative from the Contracts
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Specialist.The Evaluation Team also included one non-voting representative from the Contracts
Administration Division and one non-voting technical advisor from OC San staff.
The Evaluation Team scored the proposal on the established criteria as summarized in the table
below:
Firm Project
Understanding and
Approach (Max. 30
Points)
Related Project
Experience
(Max. 35 Points)
Project Team
and Staff
Qualifications
(Max. 35
Points)
Total Score
(Max. 100
Points)
1 IDS Group, Inc.20 23 25 68
IDS Group,Inc.was invited to an interview for the Evaluation Team to fully evaluate IDS Group,Inc.’s
ability to complete the project successfully and to better evaluate the proposed team.An interview
was conducted on June 14,2022.Subsequently,the Evaluation Team determined the proposer to be
qualified to perform the work based on both the written proposal and the interview.
Firm Project
Understanding and
Approach (Max. 30
Points)
Related Project
Experience
(Max. 35 Points)
Project Team
and Staff
Qualifications
(Max. 35
Points)
Total Score
(Max. 100
Points)
1 IDS Group, Inc.24 29 28 81
The proposer,IDS Group,Inc.,demonstrated an understanding of the Scope of Work by highlighting
their experience on commercial and light industrial projects,improving site and security lighting,
updating lighting design guidelines,and field data collection.They suggested developing 3D models
within lighting analysis software to better represent lighting levels and implementing lessons learned
from recent security improvement projects at critical facilities.
Review of Fee Proposal and Negotiations:
The proposal was accompanied by a sealed fee proposal.In accordance with the Purchasing
Ordinance,the fee proposal was opened after approval by the Director of Engineering of the
Evaluation Committee’s recommendation.
Staff conducted negotiations with IDS Group,Inc.on July 13,2022.Discussions covered scope of
work,project tasks and durations,schedule,Consultant’s proposed approach,and level of effort to
prepare all deliverables.IDS Group,Inc.did not take any exceptions to the scope of work.The
negotiations resulted in revised labor hours to reflect the level of effort needed to complete the scope
of work. The table below summarizes the revised level of effort.
Original Fee
Proposal
Negotiated Fee
Total Hours 1,132 1,166
Total Fee $147,335 $151,660
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The negotiated fee increased the overall level of effort for the project primarily due to the following
factors:
·IDS Group,Inc.included additional hours to present and lead workshops/meetings with OC
San Operations,Maintenance,Engineering,and Risk Management in Task 1.IDS Group,Inc.
will conduct dedicated meetings for each Plant to develop lighting criterion.
·IDS Group,Inc.increased hours to perform site visits to identify the lighting deficiencies in Task
2.The assumption is that IDS Group,Inc.will conduct additional site visits after the preliminary
site visits to validate the field data.
·IDS Group,Inc.increased the hours of the QA/QC manager in Task 5 to review each of the
deliverables listed in the scope of work.
The Consultant’s fringe and overhead costs,which factor into the billing rate,have been
substantiated.The contract profit is 10%,which is based on an established formula based on OC
San’s standard design agreements.Staff is requesting a 10%contingency to address revisions as
the project progress through preliminary and final design.
Based on the above,staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Services
Agreement to IDS Group, Inc.
CEQA
The project is exempt from CEQA under the statutory exemptions set forth in CEQA Guidelines
Section 15262.A Notice of Exemption will be filed with the OC Clerk-Recorder after OC San’s Board
of Directors approval of the Professional Services Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.Budget for the project,PS21-01,Exterior
Lighting Study at Plant Nos.1 and 2,is included in the Master Planning Studies budget for Fiscal Years 2022-23 and
2023-24. (Line item: Section 8, Page 51).
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Professional Services Agreement
AN:jw:sa
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PSA PROJECT NO. PS21-01
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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT, (hereinafter referred to as
“Agreement”), is made and entered into to be effective the 7th day of September 2022, by and
between the ORANGE COUNTY SANITATION DISTRICT, (hereinafter referred to as "OC
SAN"), and IDS GROUP, INC., (hereinafter referred to as "CONSULTANT"). OC SAN and
CONSULTANT are referred to herein collectively as the "Parties" or individually as a "Party."
WITNESSETH:
WHEREAS, OC SAN desires to engage CONSULTANT for Project No. PS21-01,
Exterior Lighting Study at Plant Nos. 1 and 2 to provide professional services to identify exterior
lighting deficiencies, measure and document existing exterior lighting levels at both plants, and
recommend lighting improvements; and
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and
WHEREAS, OC SAN has adopted procedures for the selection of professional services
and has proceeded in accordance with said procedures to select CONSULTANT to perform this
work; and
WHEREAS, at its regular meeting on September 7, 2022, the Operations Committee of
OC SAN approved this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional services to accomplish those
project elements outlined in the Scope of Work attached hereto as Attachment “A", and
by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, and completeness and coordination of the work and services furnished
by the CONSULTANT under this Agreement, including the work performed by its
subconsultants (Subconsultants). Where approval by OC SAN is indicated, it is
understood to be conceptual approval only and does not relieve the
CONSULTANT of responsibility for complying with all applicable laws,
regulations, codes, industry standards, and liability for damages caused by
errors, omissions, noncompliance with industry standards, and/or negligence on
the part of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the highest industry
standards for clarity, uniformity, and completeness. CONSULTANT shall timely
respond to all of OC SAN’s questions, comments, suggestions, corrections, and
recommendations. All comments from OC SAN, or its agent, shall be
incorporated into the work prior to the next review deadline or addressed, in
PSA PROJECT NO. PS21-01
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writing, as to why the comment(s) has/have not been incorporated.
CONSULTANT shall ensure that each submittal is 100% accurate for the level of
work submitted (i.e., correct references, terms, capitalization, or equal status,
spelling, punctuation, etc.)
C. In the event that CONSULTANT's services and/or work product(s) is not to the
satisfaction of OC SAN and/or does not conform to the requirements of this
Agreement or the applicable industry standards, the CONSULTANT shall,
without additional compensation, promptly correct or revise any errors or
deficiencies in its work product(s) within the timeframe specified by the Project
Manager. OC SAN may charge to CONSULTANT all costs, expenses and
damages associated with any such corrections or revisions.
D. Any CADD drawings, figures, and other work produced by CONSULTANT and
Subconsultants using OC SAN CAD Manual. Conversion of CADD work from
any other non-standard CADD format to OC SAN format shall not be acceptable
in lieu of this requirement.
Electronic files shall conform to OC SAN specifications. Any changes to these
specifications by the CONSULTANT are subject to review and require advance
written approval of OC SAN.
Electronic files shall be subject to an acceptance period of thirty (30) calendar
days during which OC SAN shall perform appropriate reviews and including CAD
Manual compliance. CONSULTANT shall correct any discrepancies or errors
detected and reported within the acceptance period at no additional cost to OC
SAN.
E. All professional services performed by the CONSULTANT, including, but not
limited to, all drafts, data, correspondence, proposals, and reports compiled or
composed by the CONSULTANT, pursuant to this Agreement, are for the sole
use of OC SAN, its agents and employees. Neither the documents nor their
contents shall be released to any third party without the prior written consent of
OC SAN. This provision does not apply to information that (a) was publicly
known, or otherwise known to the CONSULTANT, at the time that it was
disclosed to the CONSULTANT by OC SAN, or (b) subsequently becomes
publicly known to the CONSULTANT other than through disclosure by OC SAN.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for the services in accordance with
the following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed One Hundred Fifty-one
Thousand, Six Hundred Sixty Dollars ($151,660). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum
set forth in Attachment “E” - Fee Proposal.
PSA PROJECT NO. PS21-01
Revision 020222 Exterior Lighting Study at Plant Nos. 1 and 2
Page 3 of 19
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, OC SAN
shall pay to CONSULTANT a sum equal to the burdened salaries (salaries plus
benefits) actually paid by CONSULTANT charged on an hourly-rate basis to this
project and paid to the personnel of CONSULTANT. Upon request of OC SAN,
CONSULTANT shall provide OC SAN with certified payroll records of all
employees’ work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, OC SAN
shall compensate CONSULTANT and Subconsultants for overhead at the rate
equal to the percentage of burdened labor as specified in Attachment “E” - Fee
Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, OC SAN shall pay profit for all services rendered by
CONSULTANT and Subconsultants for this project according to Attachment “E” -
Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment “E” - Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per Attachment “K” – Minor Subconsultant Hourly Rate Schedule and as
specified in the Scope of Work. OC SAN shall pay to CONSULTANT the actual
costs of Subconsultant fees and charges in an amount not to exceed the sum set
forth in Attachment “E” - Fee Proposal.
F. Direct Costs
OC SAN shall pay to CONSULTANT and Subconsultants the actual costs of
permits and associated fees, travel and licenses for an amount not to exceed the
PSA PROJECT NO. PS21-01
Revision 020222 Exterior Lighting Study at Plant Nos. 1 and 2
Page 4 of 19
sum set forth in Attachment “E” - Fee Proposal. OC SAN shall also pay to
CONSULTANT actual costs for equipment rentals, leases or purchases with prior
approval of OC SAN. Upon request, CONSULTANT shall provide to OC SAN
receipts and other documentary records to support CONSULTANT’s request for
reimbursement of these amounts, see Attachment “D” - Allowable Direct Costs.
All incidental expenses shall be included in overhead pursuant to Section 2 -
COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications to the Scope of Work resulting from field investigations and field
work required by the Agreement. These items may include special equipment,
test equipment and tooling and other materials and services not previously
identified. Refer to attachment “D” Allowable Direct Costs for payment
information.
H. Reimbursable Direct Costs
OC SAN will reimburse the CONSULTANT for reasonable travel and business
expenses as described in this section and further described in Attachment “D” -
Allowable Direct Costs to this Agreement. The reimbursement of the above-
mentioned expenses will be based on an “accountable plan” as considered by
Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a “per diem” component approved by
IRS. The most recent schedule of the per diem rates utilized by OC SAN can be
found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/104711#.
The CONSULTANT shall be responsible for the most economical and practical
means or management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. OC SAN shall apply the most economic and
practical method of reimbursement which may include reimbursements based
upon receipts and/or “per diem” as deemed the most practical.
CONSULTANT shall be responsible for returning to OC SAN any excess
reimbursements after the reimbursement has been paid by OC SAN.
Travel and travel arrangements – Any travel involving airfare, overnight stays or
multiple day attendance must be approved by OC SAN in advance.
Local Travel is considered travel by the CONSULTANT within OC SAN
geographical area which includes Orange, Los Angeles, Ventura, San
Bernardino, Riverside, San Diego, Imperial, and Kern Counties. Automobile
mileage is reimbursable if CONSULTANT is required to utilize personal vehicle
for local travel.
Lodging – Overnight stays will not be approved by OC SAN for local travel.
However, under certain circumstances overnight stay may be allowed at the
discretion of OC SAN based on reasonableness of meeting schedules and the
PSA PROJECT NO. PS21-01
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amount of time required for travel by the CONSULTANT. Such determination will
be made on a case-by-case basis and at the discretion of OC SAN.
Travel Meals – Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment “D” - Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT’s Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify OC SAN immediately, and in writing.
This written notice shall indicate the additional amount necessary to complete the
services. Any cost incurred in excess of the approved not-to-exceed amount,
without the express written consent of OC SAN’s authorized representative shall
be at CONSULTANT’s own risk. This written notice shall be provided separately
from, and in addition to any notification requirements contained in the
CONSULTANT’s invoice and monthly progress report. Failure to notify OC SAN
that the services cannot be completed within the authorized not-to-exceed
amount is a material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
OC SAN, by its Director of Engineering, shall have the right to approve a reallocation of
the incremental amounts constituting the Total Compensation, provided that the Total
Compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period, in a format acceptable to OC SAN.
CONSULTANT shall warrant and certify the accuracy of these costs and provide
all support documentation required by OC SAN. CONSULTANT understands
that submitted costs are subject to Section 12 Audit Provisions.
B. CONSULTANT will submit monthly statements covering services and/or work
performed for payment for those items included in Section 2 hereof no later than
the second Wednesday of the following month and in the format required by
OC SAN. The format must include, as a minimum: 1) current billing period
invoicing, 2) current billing period “total percent invoiced to date”, 3) future
activities, 4) previous billing period “total invoiced to date”, 5) potential items that
are not included in the Scope of Work, 6) concerns and possible delays, 7)
percentage of completion to date, and 8) budget status and amount remaining.
Such requests shall be accompanied by such supporting data as may be
required by OC SAN.
PSA PROJECT NO. PS21-01
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Upon approval of such payment request by OC SAN, payment shall be made to
CONSULTANT as soon as practicable of one hundred percent (100%) of the
invoiced amount on a per task basis.
If OC SAN determines that the work under this AGREEMENT, or any specified
task hereunder, is incomplete and that the amount of payment is in excess of:
i. The amount considered by OC SAN’s Director of Engineering to be
adequate for the protection of OC SAN; or
ii. The percentage of the work accomplished for each task.
OC SAN may, at the discretion of the Director of Engineering, retain an amount
equal to that which ensures that the total amount paid to that date does not
exceed the percentage of the completed work for each task or the Project in its
entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per task basis. In the event OC SAN's Director of
Engineering determines that no satisfactory progress has been made since the
prior payment, or in the event of a delay in the work progress for any reason, OC
SAN shall have the right to withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by OC SAN,
CONSULTANT will be paid the unpaid balance of any money due for such work
based on the monthly statements, including any retained percentages relating to
this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to OC SAN a release of all claims
against OC SAN arising under or by virtue of this Agreement other than such
claims, if any, as may be specifically exempted by CONSULTANT from the
operation of the release in stated amounts to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to OC SAN for
compensation under the terms of this Agreement may be held liable for treble
damages and up to a $10,000 civil penalty for each false claim submitted. This
section shall also be binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: (a) knowingly presents or
causes to be presented to an officer or employee of OC SAN a false claim or
request for payment or approval; (b) knowingly makes, uses, or causes to be
made or used a false record or statement to get a false claim paid or approved by
PSA PROJECT NO. PS21-01
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OC SAN; (c) conspires to defraud OC SAN by getting a false claim allowed or
paid by OC SAN; (d) knowingly makes, uses, or causes to be made or used a
false record or statement to conceal, avoid, or decrease an obligation to OC SAN;
or (e) is a beneficiary of an inadvertent submission of a false claim to OC SAN,
and fails to disclose the false claim to OC SAN within a reasonable time after
discovery of the false claim.
5. PREVAILING WAGES
A. To the extent CONSULTANT intends to utilize employees who will perform work
during the contract, as more specifically defined under Labor Code Section 1720,
CONSULTANT shall be subject to prevailing wage requirements with respect to
such employees.
6. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT’s employees and/or Subconsultants who will
perform work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 et seq,
CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to OC SAN and/or general
public upon request, provided the public request is made through OC SAN, the
Division of Apprenticeship Standards or the Division of Labor Enforcement of the
Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulations Section 16461(e).
7. DOCUMENT OWNERSHIP – CONSULTANT PERFORMANCE
A. Ownership of Documents for the professional services performed.
All documents in all forms (electronic, paper, etc.), including, but not limited to,
studies, sketches, drawings, computer printouts, disk files, and electronic copies
prepared in connection with or related to the Scope of Work or professional
services, shall be the property of OC SAN. OC SAN’s ownership of these
PSA PROJECT NO. PS21-01
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documents includes use of, reproduction or reuse of and all incidental rights,
whether or not the work for which they were prepared has been performed.
OC SAN ownership entitlement arises upon payment or any partial payment for
work performed and includes ownership of any and all work product completed
prior to that payment. This Section shall apply whether the CONSULTANT’s
professional services are terminated: a) by the completion of the Agreement, or
b) in accordance with other provisions of this Agreement. Notwithstanding any
other provision of this paragraph or Agreement, the CONSULTANT shall have
the right to make copies of all such plans, studies, sketches, drawings, computer
printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the study or deliverable where the subsequent changes or
uses are not authorized or approved by CONSULTANT, provided that the service
rendered by CONSULTANT was not a proximate cause of the damage.
8. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to OC SAN.
ii. Insurers must have an “A-” Policyholder’s Rating, or better, and Financial
Rating of at least Class VIII, or better, in accordance with the most current
A.M. Best’s Guide Rating. However, OC SAN will accept State
Compensation Insurance Fund, for the required policy of Workers’
Compensation Insurance subject to OC SAN’s option to require a change
in insurer in the event the State Fund financial rating is decreased below
“B”. Further, OC SAN will require CONSULTANT to substitute any
insurer whose rating drops below the levels herein specified. Said
substitution shall occur within twenty (20) days of written notice to
CONSULTANT, by OC SAN or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under
this Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, commercial general liability insurance written on an
occurrence basis providing the following minimum limits of liability coverage: One
Million Dollars ($1,000,000) per occurrence with Two Million Dollars ($2,000,000)
aggregate. If aggregate limits apply separately to this contract (as evidenced by
submission of ISO form CG 25 03 or 25 04), then the aggregate limit may be
equivalent to the per occurrence limit. Said insurance shall include coverage for
the following hazards: premises-operations, blanket contractual liability (for this
Agreement), products liability/completed operations (including any product
manufactured or assembled), broad form property damage, blanket contractual
liability, independent contractors liability, personal and advertising injury, mobile
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equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
OC SAN and applicable, XCU coverage (Explosion, Collapse and Underground)
and Riggers/On Hook Liability must be included in the general liability policy and
coverage must be reflected on the submitted certificate of insurance. Where
permitted by law, CONSULTANT hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OC
SAN, its or their officers, agents, or employees, and any other consultant,
contractor, or subcontractor performing work or rendering services on behalf of
OC SAN in connection with the planning, development, and construction of the
project. In all its insurance coverages related to the work, CONSULTANT shall
include clauses providing that each insurer shall waive all of its rights of recovery
by subrogation against OC SAN, its or their officers, agents, or employees, or
any other consultant, contractor, or subcontractor performing work or rendering
services at the project. Where permitted by law, CONSULTANT shall require
similar written express waivers and insurance clauses from each of its
Subconsultants of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a
duty of indemnification, contractual or otherwise, (b) did not pay the insurance
premium, directly or indirectly, and (c) whether or not such individual or entity has
an insurable interest in the property damaged.
C. Umbrella Excess Liability
The minimum limits of general liability and automobile liability insurance required,
as set forth herein, shall be provided for through either a single policy of primary
insurance or a combination of policies of primary and umbrella excess coverage.
Umbrella excess liability coverage shall be issued with limits of liability which,
when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
D. Automobile/Vehicle Liability Insurance
The CONSULTANT shall maintain a policy of automobile liability insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limit of liability
coverage: combined single limit of Five Hundred Thousand Dollars ($500,000). A
statement on an insurance certificate will not be accepted in lieu of the actual
additional insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in a form
acceptable by OC SAN.
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F. Workers’ Compensation Insurance
The CONSULTANT shall provide such workers’ compensation insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including employer’s liability insurance with a minimum limit of One
Million Dollars ($1,000,000) per occurrence. Such workers’ compensation
insurance shall be endorsed to provide for a waiver of subrogation in favor of OC
SAN. A statement on an insurance certificate will not be accepted in lieu of the
actual endorsements unless the insurance carrier is State of California Insurance
Fund and the identifier “SCIF” and endorsement numbers 2570 and 2065 are
referenced on the certificate of insurance. If an exposure to Jones Act liability
may exist, the insurance required herein shall include coverage for Jones Act
claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than One Million Dollars
($1,000,000) with limits in accordance with the provisions of this paragraph. If
the policy of insurance is written on a “claims made” basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended “tail” coverage with the present or
new carrier.
In the event the present policy of insurance is written on an “occurrence” basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to OC SAN a certificate of insurance in a form
acceptable to OC SAN indicating the deductible or self-retention amounts and
the expiration date of said policy, and shall provide renewal certificates not less
than ten (10) days prior to the expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish OC SAN with original certificates and
amendatory endorsements effecting coverage. Said policies and endorsements
shall conform to the requirements herein stated. All certificates and
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endorsements are to be received and approved by OC SAN before work
commences. OC SAN reserves the right to require, at any time, complete,
certified copies of all required insurance policies, including endorsements,
effecting the coverage required. The following are approved forms that must be
submitted as proof of coverage:
Certificate of Insurance ACORD Form 25 or other equivalent certificate of
insurance form
Additional Insurance
(General Liability)
The combination of (ISO Forms)
CG 20 10 and CG 20 37
All other additional insured endorsements must be
submitted for approval by OC SAN, and OC SAN
may reject alternatives that provide different or
less coverage to OC SAN.
Additional Insured
(Automobile Liability)
Submit endorsement provided by carrier for
OC SAN approval.
Waiver of Subrogation Submit workers’ compensation waiver of
subrogation endorsement provided by carrier for
OC SAN approval.
Cancellation Notice No endorsement is required. However,
CONSULTANT is responsible for notifying OC
SAN of any pending or actual insurance policy
cancellation, as described in Article I. Cancellation
and Policy Change Notice, below.
I. Cancellation and Policy Change Notice
The CONSULTANT is required to notify OC SAN in writing of any insurance
cancellation notice it receives or other knowledge of pending or actual insurance
policy cancellation within two (2) working days of receipt of such notice or
acquisition of such knowledge. Additionally, the CONSULTANT is required to
notify OC SAN in writing of any change in the terms of insurance, including
reduction in coverage or increase in deductible/SIR, within two (2) working days
of receipt of such notice or knowledge of same.
Said notices shall be mailed to OC SAN at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708
Attention: Contracts, Purchasing & Materials Management Division
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J. Primary Insurance
The general and automobile liability policies shall contain a “Primary and Non
Contributory” clause. Any other insurance maintained by OC SAN shall be
excess and not contributing with the insurance provided by CONSULTANT.
K. Separation of Insured
The general and automobile liability policies shall contain a “Separation of
Insureds” clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to OC SAN on the
certificate of insurance. All deductibles and/or self-insured retentions require
approval by OC SAN. At the option of OC SAN, either: the insurer shall reduce
or eliminate such deductible or self-insured retention as respects OC SAN; or the
CONSULTANT shall provide a financial guarantee satisfactory to OC SAN
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
N. Defense Costs
The general and automobile liability policies shall have a provision that defense
costs for all insureds and additional insureds are paid in addition to and do not
deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant’s operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then OC SAN requires and shall be entitled to coverage for the higher limits
maintained by CONSULTANT.
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9. SCOPE CHANGES
In the event of a change in the Scope of Work or other terms in the AGREEMENT, as
requested by OC SAN, the Parties hereto shall execute an Amendment to this
AGREEMENT setting forth with particularity all terms of the new AGREEMENT,
including, but not limited to, any additional CONSULTANT's fees. CONSULTANT
hereby agrees to use any and all procedures, programs, and systems required
by OC SAN to process and execute such Amendment(s), including, but not
limited to, computer programs and systems.
10. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to OC SAN, prior to execution of this Agreement, the
names and full description of all Subconsultants and CONSULTANT’s project team
members anticipated to be used on this Project under this Agreement by
CONSULTANT. CONSULTANT shall include a description of the work and services to
be done by each Subconsultant and each of CONSULTANT’s Project team member.
CONSULTANT shall include the respective compensation amounts for CONSULTANT
and each Subconsultant, broken down as indicated in Section 2- COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT’s project
team members without prior written approval by OC SAN.
11. ENGINEERING REGISTRATION
The CONSULTANT's personnel and Subconsultants are comprised of registered
engineers and a staff of specialists and draftsmen in each department. The firm itself is
not a registered engineer but represents and agrees that wherever, in the performance
of this Agreement, the services of a registered engineer is required, such services
hereunder will be performed under the direct supervision of registered engineers who
are registered in California.
12. AUDIT PROVISIONS.
A. OC SAN retains the reasonable right to access, review, examine, and audit, any
and all books, records, documents, and any other evidence of procedures and
practices that OC SAN determines are necessary to discover and verify that the
CONSULTANT is in compliance with all requirements under this Agreement.
The CONSULTANT shall include OC SAN’s right as described above, in any and
all of their subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. OC SAN retains the right to examine CONSULTANT’s books, records,
documents and any other evidence of procedures and practices that OC SAN
determines are necessary to discover and verify all direct and indirect costs, of
whatever nature, which are claimed to have been incurred, or anticipated to be
incurred or to ensure CONSULTANT’s compliance with all requirements under
this Agreement during the term of this Agreement and for a period of three (3)
years after its termination.
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C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and OC SAN’s policy. The
CONSULTANT shall make available to OC SAN for review and audit, all project
related accounting records and documents, and any other financial data within 15
days after receipt of notice from OC SAN. Upon OC SAN’s request, the
CONSULTANT shall submit exact duplicates of originals of all requested records
to OC SAN. If an audit is performed, CONSULTANT shall ensure that a qualified
employee of the CONSULTANT will be available to assist OC SAN’s auditor in
obtaining all Project related accounting records and documents, and any other
financial data.
13. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to transform CONSULTANT, its staff, independent
contractors, or Subconsultants into employees of OC SAN. CONSULTANT’S staff
performing services under the Agreement shall at all times be employees and/or
independent contractors of CONSULTANT. CONSULTANT shall monitor and control its
staff and pay wages, salaries, and other amounts due directly to its staff in connection
with the Agreement. CONSULTANT shall be responsible for hiring, review, and
termination of its staff and shall be accountable for all reports and obligations respecting
them, such as social security, income tax withholding, unemployment compensation,
workers’ compensation and similar matters.
14. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid and addressed as follows:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Clarice Marcin
Copy: Abey Mathews, Managing Project Engineer
CONSULTANT:
IDS Group, Inc.
Said Hilmy, PhD, PE, SE, LEED AP
1 Peters Canyon Road, Suite 130
Irvine, CA 92606
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other OC SAN staff must be approved in writing by OC SAN’s
Project Manager prior to action from the CONSULTANT.
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15. TERMINATION
OC SAN may terminate this Agreement at any time, without cause, upon giving thirty
(30) days written notice to CONSULTANT. In the event of such termination,
CONSULTANT shall be entitled to compensation for work performed on a prorated basis
through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to OC SAN at the address listed in Section 14 -
NOTICES.
16. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this Project shall become the property of
OC SAN upon the termination or completion of the work. CONSULTANT agrees to
furnish to OC SAN copies of all memoranda, correspondence, electronic materials,
computation and study materials in its files pertaining to the work described in this
Agreement, which is requested in writing by OC SAN.
17. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this Agreement that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all federal, state and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
B. Air Pollution
CONSULTANT and its subconsultants and subcontractors shall comply with all
applicable federal, state and local air pollution control laws and regulations.
C. Iran Contracting Act
CONSULTANT and its subconsultants and subcontractors shall comply with the
Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208).
18. AGREEMENT EXECUTION AUTHORIZATION
Both OC SAN and CONSULTANT do covenant that each individual executing this
document by and on behalf of each Party is a person duly authorized to execute this
Agreement for that Party.
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19. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service (“JAMS”), or similar
organization or entity conducting alternate dispute resolution services.
20. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which he may be entitled.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, OC SAN informs CONSULTANT that any part of the services fails to meet
those standards, CONSULTANT shall, within the time prescribed by OC SAN, take all
such actions as are necessary to correct or complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT’s sole cost and expense and with legal counsel approved by OC SAN,
which approval shall not be unreasonably withheld), protect and hold harmless OC SAN
and all of OC SAN’s officers, directors, employees, consultants, and agents (collectively
the “Indemnified Parties”), from and against any and all claims, damages, liabilities,
causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys’ fees, disbursements and court costs,
and all other professional, expert or CONSULTANT’s fees and costs and OC SAN’s
general and administrative expenses; individually, a “Claim”; collectively, “Claims”) which
may arise from or are in any manner related, directly or indirectly, to any work
performed, or any operations, activities, or services provided by CONSULTANT in
carrying out its obligations under this Agreement to the extent of the negligent,
recklessness and/or willful misconduct of CONSULTANT, its principals, officers, agents,
employees, CONSULTANT’s suppliers, CONSULTANT, Subconsultants,
subcontractors, and/or anyone employed directly or indirectly by any of them, regardless
of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding
the foregoing, nothing herein shall be construed to require CONSULTANT to indemnify
the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
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CONSULTANT’s supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT’s liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to OC SAN for a breach by CONSULTANT of any of the
provisions of this Agreement. Under no circumstances shall the insurance requirements
and limits set forth in this Agreement be construed to limit CONSULTANT’s
indemnification obligation or other liability hereunder. The terms of this Agreement are
contractual and the result of negotiation between the parties hereto. Accordingly, any
rule of construction of contracts (including, without limitation, California Civil Code
Section 1654) that ambiguities are to be construed against the drafting party, shall not
be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party’s rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then OC SAN will reimburse CONSULTANT for the reasonable costs of defending the
Indemnified Parties against such claims.
CONSULTANT’s indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. COMPLIANCE WITH OC SAN POLICIES AND PROCEDURES
CONSULTANT shall comply with all OC SAN policies and procedures including the
Contractor Safety Standards, as applicable, all of which may be amended from time to
time.
25. CLOSEOUT
When OC SAN determines that all work authorized under the Agreement is fully
complete and that OC SAN requires no further work from CONSULTANT, or the
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Agreement is otherwise terminated or expires in accordance with the terms of the
Agreement, OC SAN shall give the CONSULTANT written notice that the Agreement will
be closed out. CONSULTANT shall submit all outstanding billings, work submittals,
deliverables, reports or similarly related documents as required under the Agreement
within thirty (30) days of receipt of notice of Agreement closeout.
Upon receipt of CONSULTANT’s submittals, OC SAN shall commence a closeout audit
of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must
be furnished, completed, or corrected at the CONSULTANT’s cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in the Agreement Such support must be
provided within the timeframe requested by OC SAN.
Notwithstanding the final Agreement acceptance, the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
OC SAN (regardless of whether such nondisclosures were fraudulent, negligent, or
otherwise), and the CONSULTANT shall remain obligated under all those provisions of
the Agreement which expressly or by their nature extend beyond and survive final
Agreement Acceptance.
Any failure by OC SAN to reject the work or to reject the CONSULTANT’s request for
final Agreement Acceptance as set forth above shall not be deemed to be acceptance of
the work by OC SAN for any purpose nor imply acceptance of, or Agreement with, the
CONSULTANT’s request for final Agreement Acceptance.
26. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
[Intentionally left blank. Signatures follow on the next page.]
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IN WITNESS WHEREOF, this Agreement has been executed in the name of OC SAN and
CONSULTANT by their respective duly authorized officers as of the day and year first written
above.
CONSULTANT: IDS GROUP, INC.
By _______________________________ _________________
Date
__________________________________________________
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By _______________________________ _________________
Brooke Jones Date
Chair, Operations Committee
By _______________________________ _________________
Kelly A. Lore Date
Clerk of the Board
By _______________________________ _________________
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment “A” – Scope of Work
Attachment “B” – Not Attached
Attachment “C” – Not Attached
Attachment “D” – Allowable Direct Costs
Attachment “E” – Fee Proposal
Attachment “F” – Not Used
Attachment “G” – Not Attached
Attachment “H” – Not Used
Attachment “I” – Cost Matrix and Summary
Attachment “J” – Not Attached
Attachment “K” – Minor Subconsultant Hourly Rate Schedule
Attachment “L” - Contractor Safety Standards
Attachment “M” – Iran Contracting Act Verification
CMM
ATTACHMENT “A”
SCOPE OF WORK
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Exterior Lighting Study at Plant Nos. 1 and 2
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ATTACHMENT "A"
SCOPE OF WORK
Exterior Lighting Study at Plant Nos. 1 and 2
Project No. PS21-01
TABLE OF CONTENTS
I. SUMMARY .......................................................................................................................... 2
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND OBJECTIVES ................... 2
BACKGROUND ............................................................................................................ 2
GENERAL PROJECT DESCRIPTION .......................................................................... 2
PROJECT OBJECTIVES .............................................................................................. 2
III. PROJECT SCHEDULE ....................................................................................................... 3
IV. PROJECT EXECUTION ...................................................................................................... 4
TASK 1 – EXISTING DOCUMENTATION AND WORKPLAN ................................................. 4
TASK 2 – SITE SURVEY ......................................................................................................... 7
TASK 3 – EXTERIOR LIGHTING RECOMMENDATIONS ....................................................... 8
TASK 4 – PLANNING STUDY REPORT .................................................................................. 9
TASK 5 – PROJECT MANAGEMENT ....................................................................................10
Task 5.1 Project Management Progress Meetings ............................................10
Task 5.2 Project Schedule ................................................................................10
Task 5.3 Project Logs .......................................................................................10
Task 5.4 Progress Reports ...............................................................................11
Task 5.5 Project Invoices ..................................................................................11
Task 5.6 Quality Control ...................................................................................11
TASK 6 – MEETING AND WORKSHOPS ..............................................................................12
V. GENERAL REQUIREMENTS ............................................................................................13
GENERAL ...................................................................................................................13
VI. STAFF ASSISTANCE ........................................................................................................13
EXHIBITS: ...............................................................................................................................14
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I. SUMMARY
This Scope of Work requests engineering services to perform detailed exterior lighting study at
both plants, provide recommendations to comply with Operations and Security lighting criterion,
and develop lighting control philosophy to minimize impact on neighbors.
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND
OBJECTIVES
BACKGROUND
Orange County Sanitation District (OC SAN) Treatment Plant No. 1 and No. 2 are in Fountain
Valley and Huntington Beach, CA respectively. Both plants consist of exterior lighting for
process, non-process, administrative and support facilities, vehicular and pedestrian access
areas.
In 2014 OC SAN contracted with Pinkerton to perform security and risk assessments at both
plants. Pinkerton’s report highlighted significant lighting issues at both plants.
In 2019 OC SAN contracted with LP Executive Consulting to a perform lighting survey and
assessment. Their report highlighted areas with light levels below code required minimum
illumination range and provided recommendations to rectify this issue.
GENERAL PROJECT DESCRIPTION
The goal of the study is to identify exterior lighting deficiencies, measure and document existing
exterior lighting levels at both plants, and recommend lighting improvements. The study will
develop exterior lighting control philosophy to minimize impact of light trespass on neighbors.
All project information developed shall be assembled into the preliminary and final reports.
PROJECT OBJECTIVES
· Document existing lighting conditions and deficiencies to create a baseline document
· Provide recommendations to improve existing exterior lighting conditions at both plants
· Prepare conceptual lighting design plans supported by cost estimate and lighting
calculations
· Develop exterior lighting control philosophy to minimize impacts of light trespass on
neighbors and comply with local lighting ordinances
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III. PROJECT SCHEDULE
Table 1 lists the time frames associated with each major project deliverable and OC SAN’s review
and approval of those deliverables. CONSULTANT shall comply with the deadlines indicated in
that table.
Table 1 – Project Milestones and Deadlines
MILESTONE DEADLINE
Kickoff Meeting
The kickoff meeting will be
scheduled to coincide with the
Project Notice to Proceed (NTP)
Submit TASK 1 Deliverable
Site survey/field investigation Workplan 20 workdays from the Project NTP
OC SAN Completes Review 10 workdays from Task 1 Submittal
Submit TASK 2 Deliverable
List of areas with insufficient lighting and drawing
markups
30 workdays from completion of OC
SAN Task 1 Review
OC SAN Completes Review 15 workdays from Task 2 Submittal
Submit TASK 3 Deliverable
Exterior Lighting Recommendations
60 workdays from completion of OC
SAN Task 2 Review
OC SAN Completes Review 15 workdays from Task 3 Submittal
Submit TASK 4 Deliverable
Draft Planning Study Report
30 workdays from completion of OC
SAN Task 2 Review
OC SAN Completes Review 15 workdays from Draft Planning
Study Report Submittal
Submit TASK 4 Deliverable
Final Planning Study Report
15 workdays from completion of OC
SAN Task 2 Review
OC SAN Completes Review 10 workdays from Draft Planning
Study Report Submittal
OC SAN will consider an alternative CONSULTANT-proposed schedule provided it is consistent
with OC SAN resources and schedule constraints and adds value to OC SAN.
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IV. PROJECT EXECUTION
NOTE: All deliverables will be subject to the following process: CONSULTANT shall deliver
the specified submittal as indicated in the Task description. The initial submittal will be
considered a draft submittal. OC SAN will respond to submittals within the number of working
days indicated in Table 1 of receipt of each submittal. CONSULTANT shall then respond to
OC SAN’s comments, if any, and either confirm there are no changes to the submittal or
provide a final copy of the submittal. Deliverables described throughout this Scope of Work
are reports of information to OC SAN to help facilitate the study process. They are not intended
to be finished products, except for the Final Study Report, and specifically are not intended to
disrupt the on-going flow of the planning study work.
TASK 1 – EXISTING DOCUMENTATION AND WORKPLAN
A. Review previous lighting studies (2014 and 2019) and aerial maps of both plants.
B. Review OC SAN Engineering Design Guidelines (EDG). Determine the required lighting
levels within the plant for process and support facilities and along the perimeter for
security.
C. Review the CEQA (California Environmental Quality Act) requirements for Plant Nos. 1
and 2. New recommended lighting fixtures shall comply with CEQA requirements. The
CEQA states that “The project does not create a new source of substantial light or glare”.
D. Arrange workshop/meetings with OC SAN Operations, Maintenance, Engineering, and
Risk Management to develop lighting criterion based on lighting levels listed in EDG prior
to site visits. The criterion includes the following:
a. Identify lighting requirements/levels for staff access (walkways and driveways)
b. Identify process areas that require access lighting versus task lighting (to read
gauges/instruments at nighttime)
c. Identify along the perimeter of the plant that require additional lighting
d. Identify areas that require additional lighting controls (always on versus switched
lighting). For example, exterior lighting at Plant 2 Headworks Odor Control Facility
is always turned off due to complaints from neighbors and the facility lacks
adequate lighting controls for multi-level switching.
E. Complete night-time drone video of both plants to survey existing lighting conditions.
Coordinate with OC San to schedule night-time drone flight with 2-week notice.
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F. Prepare a Workplan for site survey/field investigation to describe the following:
a. Process to identify and document existing lighting deficiencies at both plants
(such as clouding areas on existing plan drawings that are below a minimum
lighting level)
b. Technology/tools to measure lighting levels
c. Identify coordination with OC SAN Operations and Maintenance
d. Duration/schedule for site survey/field investigation
e. Preliminary lighting criterion developed during workshops/meetings
f. Workplan will include the following exterior locations at both plants that can be
accessed by Operations & Maintenance
i. All Process Areas, including stairs/landings/platforms
ii. All Occupied Buildings except Plant 1 Administration Building, Human
Resources Building, Purchasing Building and Engineering Trailers
iii. Vehicular and Pedestrian Access Areas
iv. Plant Perimeter
g. At a minimum, the Workplan shall include the following areas with deficient
lighting identified by Operations and Maintenance:
i. Plant 1:
1. Aeration Basin
2. Primary Clarifiers
ii. Plant 2:
1. Sampler by the Trickling Filter
2. South Scrubbers Complex
3. Exterior of Screenings Building
4. WSSPS-C
5. PHYS Chemical Delivery
6. North Scrubber Bleach Area
7. North and west side of Boiler Building
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8. Digester IJK Area
9. Primary Clarifier F
10. East Perimeter road (by 120-inch above ground pipeline)
11. Headworks Scrubber Area
12. SBF Blending Tanks area
Site survey/field investigation shall not proceed until Workplan has been reviewed and accepted
by OC SAN.
Deliverables:
· Site survey/field investigation Workplan, draft and final
· Aerial site map of both plants from the night-time drone flights (including native
files of videos and images)
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TASK 2 – SITE SURVEY
A. Perform site visits at both plants during the evening to survey and identify areas with
insufficient lighting levels for operational requirements. In addition, perform site survey
along the plant perimeter to identify areas with insufficient lighting levels for security
requirements. Measure and document existing lighting levels at these areas that are
below the minimum design requirements. Identify lighting fixtures that are turned off.
B. Field investigate/survey all exterior areas of both plants including the locations with low
lighting levels identified in past lighting studies.
C. Compare field findings with areas listed in Task 1 for lighting deficiencies.
D. Submit list of areas and drawing markups showing areas where there is insufficient
lighting to OC SAN for review and to finalize list of areas that need improvements.
E. Planning study can exclude the following areas from site survey:
a. Plant 1
i. Scrubbers 9 & 10
ii. Boiler Area/Digester 8. 10, 11, 13 Corridor
iii. Thickening & Dewatering Facility
iv. Solids Storage and Truck Loading Facility
v. Project P1-105 – Headworks Rehabilitation at Plant 1
vi. Project J-124 – Digester Gas Facilities Replacement
vii. Project P1-126 – Primary Sedimentation Basins No. 3-5 Replacement at
Plant No. 1
b. Plant 2
i. Project J-117B – Outfall Low Flow Pump Station
ii. Project J-124 – Digester Gas Facilities Replacement
iii. Project P2-98A – A-Side Primary Clarifiers Replacement at Plant 2
iv. P2-128 - TPAD Digester Facility at Plant 2
Deliverables:
· List of areas with insufficient lighting and supporting drawing markups with lighting
levels
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TASK 3 – EXTERIOR LIGHTING RECOMMENDATIONS
A. Perform lighting calculations using OC SAN CAD backgrounds to prepare conceptual
lighting layouts. The calculations shall include model of building/structure with the
locations of new and existing fixtures, lighting fixture schedule, and fixture mounting
heights to improve exterior lighting at areas identified in Task 2 and along the plant
perimeter.
B. Develop lighting fixture schedule and supporting fixture cutsheets of energy efficient LED
lighting systems
C. In some areas such as Plant 2 Headworks, lighting fixtures mounted at the Odor Control
Facility are turned off to minimize impacts to neighbors. Provide a general philosophy on
how to control exterior lighting controls/methods based on process areas (such as
multiple circuits and/or switching, etc.) and to minimize impacts of light trespass on
neighbors. Recommend types of exterior lighting controls suitable for those areas.
D. Develop Class 1 cost estimates based on conceptual lighting design and lighting controls.
Develop overall project schedule (project development through construction stages) for
recommended projects.
E. Evaluate the project scope and limits of the Capital Improvement Program (CIP) projects
listed below (currently in design and scheduled for the future) and provide
recommendations to comply with lighting criterion developed by this study.
The consultant shall review the area in transition between the new project area and
existing area and provide a scope of work for recommended lighting improvements. CIP
projects in design shall comply with lighting requirements included in the OC SAN
Engineering Design Guidelines.
a. CIP Projects in Design
i. P1-140 - Activated Sludge-1 and Secondary Clarifier Rehabilitation
This project will perform a comprehensive rehabilitation of the Activated Sludge
Facility No. 1 (AS-1) at Plant No. 1. The facilities in this project include Blower Building
No. 1, Aeration Basins Nos. 1-10, Return Activated Sludge Pump Station and
Secondary Clarifiers Nos. 1-26 and a new Mixed Liquor Recycle (MLR) pump station.
ii. P2-135 - Sodium Bisulfite Station Rehabilitation at Plant No. 2
This project will demolish 2 storage tanks and associated equipment and rehabilitate
1 storage tank and its associated equipment.
iii. P2-136 - Activated Sludge Aeration Basin at Plant No. 2
This project includes structural rehabilitation of the aeration basin's reactor deck
upgrade lighting.
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iv. P2-138 - Operations and Maintenance Complex at Plant No. 2
This Project will replace the Operations and Maintenance Buildings at Plant No. 2.
The new location will be along the westerly border, just south of Banning Avenue. The
main entrance will be relocated to Banning Avenue. The existing buildings and main
entrance will be demolished.
F. Provide recommendations to lighting requirements included in the OC SAN Engineering
Design Guidelines.
Deliverables:
· Conceptual lighting design plans
· Lighting fixture schedule and cutsheets
· Detailed Report of Exterior Lighting Calculations
· Recommendations on exterior lighting controls/methods
· Class 1 construction cost estimate and project schedule for recommended
projects.
· Recommendations to CIP exterior lighting design and areas outside of project
scope
· Recommendations to EDG lighting requirements
TASK 4 – PLANNING STUDY REPORT
CONSULTANT shall prepare a final Planning Study Report outlining the findings and
recommendations of the Project.
Deliverables:
· Planning Study Report, draft and final (Final copy shall be stamped by
Professional Electrical Engineer, registered in State of California).
Upon completion of the technical memoranda, the CONSULTANT shall compile all the
documents into a draft report with an executive summary for distribution and review. The
CONSULTANT shall address all OC SAN staff comments in a final report.
The final report shall include all the materials listed in the draft report, but reflect the final
comments received during the review of the draft report. Please note that one single *.pdf must
be delivered for the final report that contains the entire report document. Appendices may be in
separate *.pdf files.
Meeting agendas and minutes, Technical Memoranda, Appendices, etc. shall be delivered to OC
SAN in a *.pdf version and native electronic version.
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TASK 5 – PROJECT MANAGEMENT
CONSULTANT shall be responsible for managing CONSULTANT’s project execution, schedule,
budget, subconsultants, and coordination with other projects. The CONSULTANT shall be
responsible for managing all subconsultants, including the assignment of scope, management
of deliverables and schedules, reporting of progress, invoicing, and quality control.
TASK 5.1 PROJECT MANAGEMENT PROGRESS MEETINGS
CONSULTANT shall prepare an agenda and conduct biweekly project management meetings
with OC SAN’s Project Manager and the CONSULTANT’s Project Manager. The purpose of the
meetings will be to review CONSULTANT’s overall project progress and monthly Progress
Report. Other meetings shall be scheduled on an as-needed basis.
TASK 5.2 PROJECT SCHEDULE
CONSULTANT shall create a detailed project schedule. The schedule shall include milestones
for all dates listed in Section III – Project Schedule. The schedule shall be based on the same
work breakdown structure used for estimating earned value as described in “Progress Reports”
above. Schedule updates shall be submitted with the monthly Progress Report.
At a minimum, the schedule shall indicate the following:
· Projected start date and finish date for each activity
· Each project task and subtask in the WBS with predecessors and successors
· Major meetings and workshops
· Physical percent complete for each activity in the WBS and percent complete by Phase
TASK 5.3 PROJECT LOGS
CONSULTANT shall produce and maintain on at least a monthly basis the following logs through
the course of the project:
Project Decision Log. The project decision log shall track decisions made during workshops and
meetings, and because of OC SAN review of deliverables. The log shall include the date of the
decision, the title of the meeting where it was made (if applicable), a description of the decision,
and a summary of the impacts.
Action Item Log. The action item log is used to track action items generated during meetings.
Action items may only be assigned to members of the OC SAN or CONSULTANT teams. If
action is required by a different party, the action item shall be assigned to the person on the team
to track who will track the action item with that person. The action item log is not intended to
include normal CONSULTANT tasks, nor to include comments on deliverables. The Action Item
log shall include a tracking number (typically coded to the date), a date it was created, a
description of the action required, the lead person, and the date it was resolved. If action is
required by more than one person, the person who will be asked to coordinate that action shall
be listed.
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Meeting Log. See Task 6 Meetings and Workshops.
TASK 5.4 PROGRESS REPORTS
CONSULTANT shall submit monthly progress reports at the same time as monthly invoices that
include the following contents:
· Work activities completed to date, in the current reporting period, and projected for the
coming month.
· A brief description of outstanding issues and their potential for impact on scope, schedule
(design and construction), budget (design and construction) and quality.
· Potential changes in the project scope or design scope.
· Budget status including estimates of actual costs to date, costs to complete, and costs at
completion.
· Schedule status with a description of any variances between scheduled and forecasted
milestone dates.
· A discussion of corrective actions to be taken to avoid or mitigate cases where the project
schedule is expected to be delayed.
TASK 5.5 PROJECT INVOICES
The invoices shall document the man-hours and billing rate for each person that works on the
project. Overhead, profit and any direct costs shall also be shown for each task. As part of the
summary section of the invoice, CONSULTANT shall also include the following information:
· Budget
· Current billing period invoicing
· Previous billing period “total invoiced to date”
· Budget Amount Remaining
· Current billing period “total percent invoiced to date”
· ETC for each Task & Subtask
Approval of an invoice by OC SAN requires a Progress Report for the period covered by the
invoice. Payment of an invoice will be delayed until the Progress Report is submitted.
OC SAN will provide a sample invoice structure to CONSULTANT at the beginning of the project.
TASK 5.6 QUALITY CONTROL
CONSULTANT shall be responsible for the technical adequacy and quality control of his work.
Prior to the submittal to OC SAN, each portion of a submittal shall be thoroughly reviewed and
corrected by a member of the CONSULTANT’s QC Team. A copy of the QC documents (with
comments and response to review comments) shall be provided to OC SAN.
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TASK 6 – MEETING AND WORKSHOPS
CONSULTANT shall hold meetings and workshops throughout the project to keep OC SAN
apprised of the job, review work-in-progress, share information, discuss project submittals,
present findings of technical analyses, receive and resolve comments, and obtain decisions and
direction by OC SAN staff. This task defines the major meetings and workshops to be held by
the CONSULTANT.
CONSULTANT shall assume the following meetings via Microsoft Teams will be required.
Task Meetings / Workshops Proposed Topics
Project Kickoff · One 1-hr project kickoff · Introduce project team, present
project approach plan including
deliverables
· Site investigation plan
1 · Two 1-hr Meetings · Present Task 1 deliverables
· Feedback from Operations
2 · Two 1-hr Meetings · Present Task 2 deliverables
· Feedback from Operations
3 · Four 2-hr Meetings
· Workshop with Plant 1
Operations, Maintenance,
Engineering, Risk Management
· Workshop with Plant 2
Operations, Maintenance,
Engineering, Risk Management
· Present Task 3 deliverables to
Plant 1 staff
· Present Task 3 deliverables to
Plant 2 staff
4 · Three 1-hr Meetings · Present Draft Planning Study
Report
· Present Final Planning Study
Report
· Feedback from Operations
5 · Biweekly project
management meetings
· Review project progress and
monthly Progress Reports
CONSULTANT shall transmit meeting minutes to the OC SAN Project Manager within three
business days of each meeting in MS Word format using OC SAN’s template, or an approved
substitution.
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A copy of all comments on project issues obtained by CONSULTANT from OC SAN staff without
direct OC SAN Engineering Project Manager’s involvement shall be submitted for the Project
Manager’s approval within three business days of receipt.
V. GENERAL REQUIREMENTS
GENERAL
Working Hours
Meetings with OC SAN staff shall be scheduled from Monday through Friday between the hours
of 8:00 AM and 4:00 PM.
Software
The CONSULTANT is expected to develop and provide the deliverables using the standard
software currently approved for use by OC SAN. The standard OC SAN software includes, but
is not limited to, the following:
Document Electronic Native Format
Text Documents MS Word
Cost Estimates MS Excel
Schedule MS Project or Primavera
Graphics Bluebeam pdf
Presentations MS PowerPoint
Drawing Files AutoCAD
Lighting Calculations Visual Lighting Software
Drone Video/Images
Any software that the CONSULTANT needs to comply with these standards shall be purchased
and maintained by the CONSULTANT at no additional cost to OC SAN. In the event OC SAN
provides the CONSULTANT with access to OC SAN software and hardware at an OC SAN
facility to facilitate performance of their work, all software shall remain the property of OC SAN.
Only software licensed to OC SAN shall be installed on OC SAN equipment. In addition, only
OC SAN IT Department staff will perform the installation of this software.
VI. STAFF ASSISTANCE
OC SAN staff member or designee assigned to work with CONSULTANT on the design of this
project is Abey Mathews at (714) 593-7406, e-mail to: amathews@ocsan.gov.
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EXHIBITS:
Exhibit No. 1 - Plant No. 1 Site Plan
Exhibit No. 2 - Plant No. 2 Site Plan
Exhibit No. 3 - 2014 Pinkerton Report
Exhibit No. 4 - 2019 LP Executive Consulting Survey/Report
Exhibit No. 5 - Engineering Design Guidelines – Chapter 10
AM:sa
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2329 Agenda Date:9/7/2022 Agenda Item No:3.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS, PROJECT NO. FE20-01
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Wastehauler Station Safety and
Security Improvements, Project No. FE20-01;
B. Award a Construction Contract to LEED Electric, Inc. for Wastehauler Station Safety and
Security Improvements, Project No. FE20-01, for a total amount not to exceed $1,689,788;
and
C. Approve a contingency of $168,980 (10%).
BACKGROUND
The Orange County Sanitation District (OC San) operates a wastehauler receiving station near the
entrance of Plant No. 1 which accepts liquid waste from commercial wastehauler trucks. Staff
visually observes and collects samples from the commercial wastehaulers prior to allowing delivery.
The liquid waste is diverted to OC San’s Plant No. 2 wastewater treatment plant as it is considered
non-reclaimable and therefore is not able to be recycled by the GWRS.
RELEVANT STANDARDS
·Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive, responsible bidder
·Commitment to safety & reducing risk in all operations
·Comply with environmental permit requirements
PROBLEM
The current wastehauler receiving station does not have modern security features, such as
automated gate access and computerized information tracking to prevent unauthorized discharges
that could contain toxic materials from entering the treatment plant process. Unauthorized
discharges containing toxic materials could upset biological treatment processes, polluting the
environment through OC San’s ocean outfall, and exposing staff to the toxic materials. In lieu ofOrange County Sanitation District Printed on 8/30/2022Page 1 of 3
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2329 Agenda Date:9/7/2022 Agenda Item No:3.
environment through OC San’s ocean outfall,and exposing staff to the toxic materials.In lieu of
these security features,staff perform many of the tracking and acceptance tasks manually,which are
time intensive and inefficient.Staff have also been exposed to spills as the current setup does not
provide adequate safety measures.
PROPOSED SOLUTION
Award a construction contract for Wastehauler Station Safety and Security Improvements,Project
No.FE20-01.This project will improve safety and security at the wastehauler station by adding an
automated gate system, automatic sampling system, and office trailer for OC San staff.
TIMING CONCERNS
If this project is delayed,there will continue to be a risk of an unauthorized discharge into OC San’s
Plant No. 2.
RAMIFICATIONS OF NOT TAKING ACTION
There will continue to be a risk of an unauthorized discharge into OC San’s Plant No. 2.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San advertised Project No.FE20-01 for bids on May 19,2022,and three (3)sealed bids were
received on June 22, 2022. A summary of the bid opening follows:
Engineer’s Estimate $802,000
Bidder Amount of Bid
LEED Electric, Inc.$ 1,689,788
Mehta Mechanical Company, Inc.$ 1,884,000
THARSOS, Inc.$ 1,979,000
The bids were evaluated in accordance with OC San’s policies and procedures.Upon receiving the
bids,AECOM,who provided Professional Design Services and prepared the Engineer’s Estimate for
this project,reviewed the discrepancy between the Engineer’s Estimate and the bid results.AECOM
indicated that the quotes provided during design for the two automated sampling systems and office
trailer were based on off-the-shelf items.However,the sampling systems are required to be
customized to meet OC San requirements for gate access,software system,warranty,and on-site
services to support commissioning the units.The difference between the off-the-shelf units and the
customized package is $455,000.The office trailer also required approximately $50,000 in
customizations to meet OC San needs.These two changes,along with markups,result in an
increase of $900,000 which coincides with the bids.A notice was sent to all bidders on August 2,
2022 informing them of the intent of OC San staff to recommend award of the Construction Contract
to LEED Electric, Inc.
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File #:2022-2329 Agenda Date:9/7/2022 Agenda Item No:3.
Staff recommends awarding a construction contract to the lowest responsive and responsible bidder,
LEED Electric, Inc., for a total amount not to exceed $1,689,788.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations section 15301.A Notice of Exemption will be filed with the OC Clerk-Recorder
after OC San's Board of Directors approval of the Construction Contract.
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This item has
been budgeted (Adopted Budget,Fiscal Years 2022-2023 and 2023-24,Section 8,Page 47,Small
Construction Projects Program,Project No.M-FE)and the budget is sufficient for the recommended
action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
·Construction Contract
CM: tk
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C-CA-010422
PART A
CONTRACT AGREEMENT
C-CA-010422
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION – 1 GENERAL ....................................................................................... 1
SECTION – 2 MATERIALS AND LABOR ................................................................ 4
SECTION – 3 PROJECT ........................................................................................ 4
SECTION – 4 PLANS AND SPECIFICATIONS ....................................................... 5
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION .......................... 5
SECTION – 6 TIME IS OF THE ESSENCE ............................................................ 5
SECTION – 7 EXCUSABLE DELAYS ..................................................................... 6
SECTION – 8 EXTRA WORK ................................................................................. 6
SECTION – 9 CHANGES IN PROJECT.................................................................. 7
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY ............................................ 7
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT ......................... 7
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS.................................................................. 9
SECTION – 13 COMPLETION .................................................................................. 9
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION ....................... 10
SECTION – 15 SURETY BONDS ........................................................................... 12
SECTION – 16 INSURANCE .................................................................................. 13
SECTION – 17 RISK AND INDEMNIFICATION ...................................................... 21
SECTION – 18 TERMINATION ............................................................................... 21
SECTION – 19 WARRANTY ................................................................................... 22
SECTION – 20 ASSIGNMENT ................................................................................ 23
SECTION – 21 RESOLUTION OF DISPUTES........................................................ 23
SECTION – 22 SAFETY & HEALTH ....................................................................... 23
SECTION – 23 NOTICES ....................................................................................... 24
CONFORMED C-CA-010422 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 1 of 25
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. FE20-01
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS
THIS AGREEMENT is made and entered into, to be effective, this September 28, 2022, by and
between LEED Electric, Inc., hereinafter referred to as “CONTRACTOR” and the Orange
County Sanitation District, hereinafter referred to as “OC SAN”.
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OC SAN and CONTRACTOR agree as follows:
SECTION – 1 GENERAL
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR’s investigation of all such matters and is in no way relying upon
any opinions or representations of OC SAN. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
“Contract Documents” refers to those documents identified in the definition of “Contract
Documents” in the General Conditions, “Definitions”.
C-CA-010422 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 2 of 25
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements – the last in time being the first in precedence
b. Addenda issued prior to the date for submittal of Bids – the last in time being the
first in precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications – in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR’s Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
CONFORMED C-CA-010422 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 3 of 25
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well-known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
c. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR’s attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OC SAN’s
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR’s own risk and expense. The
decision of the ENGINEER shall be final.
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In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions,
“Definitions”. Additional terms may be defined in the Special Provisions.
SECTION – 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR’S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OC SAN, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OC SAN may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OC SAN may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OC SAN receives a stop payment notice from
any laborer or material supplier alleging non-payment by CONTRACTOR, OC SAN shall be
entitled to deduct all of its costs and expenses incurred relating thereto, including but not limited
to administrative and legal fees.
SECTION – 3 PROJECT
The Project is described as:
PROJECT NO. FE20-01
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS
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SECTION – 4 PLANS AND SPECIFICATIONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. FE20-01
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION – 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the “Notice to Proceed” sent by OC SAN, unless otherwise specified therein and shall
diligently prosecute the Work to completion within two hundred eighty-six (286) calendar days
from the date of the “Notice to Proceed” issued by OC SAN, excluding delays caused or
authorized by OC SAN as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in
the General Conditions. The time for completion includes ten (10) calendar days determined by
OC SAN likely to be inclement weather when CONTRACTOR will be unable to work.
SECTION – 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR’s Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OC SAN, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OC SAN shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
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the various portions of the Work shall be installed or the priority of the work of subcontractors,
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION – 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, “Extension of Time for Delay”, and the
General Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract
Work”. Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, “Extension of Time for Delay” and
“Contract Price Adjustments and Payments”, and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, “By CONTRACTOR or Others – Unknown Utilities during Contract Work”.
OC SAN’s decision will be conclusive on all parties to this Contract.
SECTION – 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OC SAN specifying the exact nature of the Extra Work and the amount of
extra compensation to be paid all as more particularly set forth in Section 9 hereof and the
General Conditions, “Request for Change (Changes at CONTRACTOR’s Request)”, “OWNER
Initiated Changes”, and “Contract Price Adjustments and Payments”.
In the event a Change Order is issued by OC SAN pursuant to the Contract Documents,
OC SAN shall extend the time fixed in Section 5 for completion of the Project by the number of
days, if any, reasonably required for CONTRACTOR to perform the Extra Work, as determined
by OC SAN’s ENGINEER. The decision of the ENGINEER shall be final.
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SECTION – 9 CHANGES IN PROJECT
OC SAN may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OC SAN-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, “Request for Change (Changes at CONTRACTOR’s Request)” and “OWNER
Initiated Changes”.
SECTION – 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
“Liquidated Damages and Incentives.”
SECTION – 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OC SAN agrees to pay and the CONTRACTOR agrees to accept as full consideration for
the faithful performance of this Contract, subject to any additions or deductions as
provided in approved Change Orders, the sum of One Million Six Hundred Eighty-Nine
Thousand Seven Hundred Eighty-Eight Dollars ($1,689,788) as itemized on the attached
Exhibit “A”.
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Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements, and General Conditions (including but
not limited to Sections entitled “Mobilization Payment Requirements” and “Payment
Itemized Breakdown of Contract Lump Sum Prices”), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OC SAN shall issue at
the commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract. Payment
applications shall also be accompanied with all documentation, records, and releases as
required by the Contract; Exhibit A, Schedule of Prices; and General Conditions, “Payment
for Work – General”. The Total amount of Progress Payments shall not exceed the actual
value of the Work completed as certified by OC SAN’s ENGINEER. The processing of
payments shall not be considered as an acceptance of any part of the Work.
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B. As used in this Section, the following defined terms shall have the following meanings:
1. “Net Progress Payment” means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. “Progress Payment” means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OC SAN;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OC SAN since the
commencement of the Work as determined by OC SAN;
c. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. “Retention Amount” for each Progress Payment means the percentage of each
Progress Payment to be retained by OC SAN to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be determined
as provided in the General Conditions, “Retained Funds; Substitution of Securities.”
SECTION – 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions, “Retained Funds; Substitution
of Securities.”
SECTION – 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, “Final Acceptance and Final Completion”, “Final Payment”; and Exhibit A,
Schedule of Prices.
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Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OC SAN shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION – 14 CONTRACTOR’S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft
or type of worker needed to perform the Contract. The provisions of the Davis-Bacon Act
shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000) and when
twenty-five percent (25%) or more of the Contract is funded by federal assistance. If the
aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied
with are incorporated herein as a part of this Contract and referred to by reference.
B. General Prevailing Rate:
OC SAN has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OC SAN. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OC SAN will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
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C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OC SAN, forfeit Two Hundred Dollars ($200) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the
employment of apprentices are applicable to this Contract and the CONTRACTOR shall
comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000) or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day’s
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OC SAN as a penalty, the sum of
Twenty-five Dollars ($25) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the Project.
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F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION – 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OC SAN’s General Counsel – one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OC SAN. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
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A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION – 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OC SAN, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OC SAN pursuant to the provisions of the General
Conditions, “Final Acceptance and Final Completion”. Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OC SAN by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
“Request for Change (Changes at CONTRACTOR’s Request)” and/or “OWNER Initiated
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Changes”, the following insurance in amounts not less than the amounts specified. OC SAN
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR’s risk at any time during the course of the Project. No vehicles may enter
OC SAN premises/worksite without possessing the required insurance coverage.
CONTRACTOR’s insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the “Third
Parties”). The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties’ insurance requirements and those set forth by OC SAN herein, the
requirement(s) providing the more protective coverage for both OC SAN and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
If CONTRACTOR maintains higher limits than the minimums shown in this Section, OC SAN
requires and shall be entitled to coverage for the higher limits maintained by the
CONTRACTOR.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by subrogation
because of deductible clauses, inadequacy of limits of any insurance policy, limitations or
exclusions of coverage, or any other reason against OC SAN, its or their officers, agents, or
employees, and any other contractor or subcontractor performing Work or rendering services on
behalf of OC SAN in connection with the planning, development and construction of the Project.
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In all its insurance coverages (except for Professional Liability/Errors and Omissions coverages,
if applicable) related to the Work, CONTRACTOR shall include clauses providing that each
insurer shall waive all of its rights of recovery by subrogation against OC SAN, its or their
officers, agents, or employees, or any other contractor or subcontractor performing Work or
rendering services at the Project. Where permitted by law, CONTRACTOR shall require similar
written express waivers and insurance clauses from each of its Subcontractors of every tier. A
waiver of subrogation shall be effective as to any individual or entity, even if such individual or
entity (a) would otherwise have a duty of indemnification, contractual or otherwise, (b) did not
pay the insurance premium, directly or indirectly, and (c) whether or not such individual or entity
has an insurable interest in the property damaged.
A. Limits of Insurance
1. General Liability: Two Million Dollars ($2,000,000) per occurrence and a general
aggregate limit of Four Million Dollars ($4,000,000) for bodily injury, personal injury
and property damage. If aggregate limits apply separately to this contract (as
evidenced by submission of ISO form CG 25 03 or CG 25 04), then the aggregate
limit may be equivalent to the per occurrence limit. Coverage shall include each of
the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Two Million Dollars
($2,000,000) per occurrence and a general aggregate limit of Four Million
Dollars ($4,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, “Warranty (CONTRACTOR’s Guarantee)”, plus any additional
extension or continuation of time to said warranty period that may be required
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or authorized by said provisions. If aggregate limits apply separately to this
contract (as evidenced by submission of ISO form CG 25 03 or CG 25 04),
then the aggregate limit may be equivalent to the per occurrence limit.
c. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR’s Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OC SAN or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the general liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the general liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of automobile
liability insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limit of
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liability coverage: combined single limit of One Million Dollars ($1,000,000) for bodily
injury, personal injury, and property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable to OC SAN.
5. Workers’ Compensation/Employer’s Liability: CONTRACTOR shall provide such
workers’ compensation insurance as required by the Labor Code of the State of
California, including employer’s liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OC SAN.
At the option of OC SAN, either: the Insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects OC SAN, its Directors, officers, agents, consultants,
and employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OC
SAN guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
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C. Other Insurance Provisions
1. Each such policy of general liability insurance and automobile liability insurance shall
be endorsed to contain, the following provisions:
a. OC SAN, its directors, officers, agents, consultants, and employees, and all
public agencies from whom permits will be obtained, and their directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OC SAN in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OC SAN shall be excess
only and not contributing with insurance provided under this policy.
2. Cancellation and Policy Change Notice.
The CONTRACTOR is required to notify OC SAN in writing of any insurance
cancellation notice it receives or other knowledge of pending or actual insurance
policy cancellation within two (2) working days of receipt of such notice or acquisition
of such knowledge. Additionally, the CONTRACTOR is required to notify OC SAN in
writing of any change in the terms of insurance, including reduction in coverage or
increase in deductible/SIR, within two (2) working days of receipt of such notice or
knowledge of same.
Said notices shall be mailed to OC SAN at:
ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue, Fountain Valley, CA 92708 Attention: Contracts, Purchasing & Materials Management Division
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3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
general liability insurance and automobile liability insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
consultants, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an “A-“, or better, Policyholder’s Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OC SAN recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OC SAN will accept
State Compensation Insurance Fund for the required policy of worker’s compensation
insurance, subject to OC SAN’s option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OC SAN will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OC SAN or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OC SAN with original certificates and mandatory
endorsements affecting coverage. Said policies and endorsements shall conform to the
requirements herein stated. All certificates and endorsements are to be received and
approved by OC SAN before Work commences. OC SAN reserves the right to require
complete, certified copies of all required insurance policies, including endorsements,
affecting the coverage required by these Specifications at any time.
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F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor’s operations
and work. OC SAN and any public agency issuing permits for the Project must be named
as “Additional Insured” on any general liability or automobile liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors’ policies, certificate of liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OC SAN with the above
referenced required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability ACORD Form 25 or other equivalent
certificate of insurance form
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are Iisted in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG 00 01
b. Additional Insured Including Form CG 20 10 and Products-Completed Operations Form CG 20 37
All other additional insured endorsements must be submitted for approval by OC SAN, and OC SAN
may reject alternatives that provide different or less coverage to OC SAN. c. Waiver of Transfer of Rights of Form CG 24 04 Recovery Against Others to Us/ Waiver of Subrogation
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3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Submit workers’ compensation waiver of subrogation endorsement
provided by carrier for OC SAN approval. b. Cancellation Notice No endorsement is required. However, CONTRACTOR is responsible for notifying OC SAN of any pending or actual insurance policy cancellation, as described in Article C.2., Cancellation and Policy Change Notice, above. 4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION – 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OC SAN and others harmless as more specifically set forth in
General Conditions, “General Indemnification”.
SECTION – 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OC SAN in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OC SAN for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
“Termination for Default” and/or “Termination for Convenience”, provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
C-CA-010422 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 22 of 25
effected by OC SAN, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, “Termination for
Default” and “Termination for Convenience”.
SECTION – 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OC SAN’s designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, “Final Acceptance and Final
Completion” that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OC SAN shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OC SAN may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR’s warranty shall continue as to any
corrected deficiency until the later of (1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OC SAN of the corrected Work. The Performance Bond
and the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR’s obligations under this clause are in addition to the CONTRACTOR’s
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OC SAN may have against the CONTRACTOR
for faulty materials, equipment or Work.
CONFORMED C-CA-010422 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 23 of 25
SECTION – 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OC SAN unless such assignment has had prior
written approval and consent of OC SAN and the Surety.
SECTION – 21 RESOLUTION OF DISPUTES
OC SAN and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OC SAN, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION – 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled “Safety” and Exhibit B Contractor Safety Standards.
[THIS SECTION INTENTIONALLY LEFT BLANK]
C-CA-010422 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 24 of 25
SECTION – 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OC SAN: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708-7018 Attn: Clerk of the Board
Copy to: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708-7018 Attn: Construction Manager Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart 555 Anton Boulevard Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: LEED Electric, Inc. 13138 Arctic Circle Santa Fe Springs, CA 90670
Copy to: Seyed A. Jamali Dinan, Chief Executive Officer LEED Electric, Inc. 13138 Arctic Circle Santa Fe Springs, CA 90670
[THIS SECTION INTENTIONALLY LEFT BLANK]
CONFORMED C-CA-010422 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 25 of 25
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: LEED Electric, Inc.
13138 Arctic Circle
Santa Fe Springs, CA 90670
By______________________________ Date _________________
______________________________ Printed Name
Its______________________________
CONTRACTOR’s State License No. 379096 (Expiration Date – 7/31/2023)
OC SAN: Orange County Sanitation District
By______________________________ Date _________________
Chad P. Wanke Board Chairman
By______________________________ Date _________________ Kelly A. Lore Clerk of the Board
By______________________________ Date _________________ Ruth Zintzun
Purchasing & Contracts Manager
C-EXA-062221
EXHIBIT A SCHEDULE OF PRICES
C-EXA-062221
TABLE OF CONTENTS
EXHIBIT A SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION ........................................................................... 1
EXA-2 PROGRESS PAYMENTS ................................................................................. 1
EXA-3 RETENTION AND ESCROW ACCOUNTS ....................................................... 1
EXA-4 STOP PAYMENT NOTICE ............................................................................... 3
EXA-5 PAYMENT TO SUBCONTRACTORS ............................................................... 3
EXA-6 PAYMENT OF TAXES ...................................................................................... 3
EXA-7 FINAL PAYMENT ............................................................................................. 4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT.... 6
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT ......................... 7
ATTACHMENT 2 – SCHEDULE OF PRICES .................................................................. 8
CONFORMED C-EXA-062221 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 1 of 8
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of Prices, and all other applicable terms and conditions of the Contract Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and conditions of the Contract Documents, including, but not limited to: 1. Contract Agreement – Section 11 – “Contract Price and Method of Payment;”
2. General Conditions – “Payment – General”;
3. General Conditions – “Payment – Applications for Payment”;
4. General Conditions – “Payment – Mobilization Payment Requirements;”
5. General Conditions – “Payment – Itemized Breakdown of Contract Lump Sum Prices”;
6. General Conditions – "Contract Price Adjustments and Payments”;
7. General Conditions – “Suspension of Payments”;
8. General Conditions – “OC SAN’s Right to Withhold Certain Amounts and Make Application Thereof”; and
9. General Conditions – “Final Payment.”
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OC SAN shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each progress payment shall be determined as provided in General Conditions – “Retained Funds; Substitution of Securities”. In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not exceed the percentage specified in the Contract Documents.
C-EXA-062221 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 2 of 8
B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in General Conditions – “Retained Funds; Substitution of Securities.” Payment of Escrow Agent: In lieu of substitution of securities as provided above, the CONTRACTOR may request and OC SAN shall make payment of retention earned directly to the escrow agent at the expense of the CONTRACTOR. At the expense of the CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the CONTRACTOR shall receive the interest earned on the investments upon the same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the CONTRACTOR shall receive from the escrow agent all securities, interest and payments received by the escrow agent from OC SAN, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than twenty (20) calendar days after receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each Subcontractor, on the amount of retention withheld to ensure the performance of the Subcontractor. The escrow agreement used by the escrow agent pursuant to this article shall be substantially similar to the form set forth in §22300 of the California Public Contract Code. C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OC SAN may deduct from each
progress payment any or all of the following: 1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OC SAN’s discovery of deficiencies in the Work or non-compliance with the Specifications or any other requirement of the Contract;
3. Sums expended by OC SAN in performing any of the CONTRACTOR’S obligations under the Contract that the CONTRACTOR has failed to perform, and;
4. Other sums that OC SAN is entitled to recover from the CONTRACTOR under the terms of the Contract, including without limitation insurance deductibles and assessments.
CONFORMED C-EXA-062221 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 3 of 8
The failure of OC SAN to deduct any of the above-identified sums from a progress payment shall not constitute a waiver of OC SAN’s right to such sums
or to deduct them from a later progress payment. EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other provisions of the Contract, OC SAN shall retain from progress payments otherwise due the CONTRACTOR an amount equal to one hundred twenty-five percent (125%) of the amount claimed under any stop payment notice under Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for labor, materials, supplies, equipment, and any other thing of value claimed to have been furnished to and/or incorporated into the Work; or for any other alleged contribution thereto. In addition to the foregoing and in accordance with Civil Code §9358 OC SAN may also satisfy its duty to withhold funds for stop payment notices by refusing to release funds held in escrow pursuant to public receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent jurisdiction, or other evidence satisfactory to OC SAN that the CONTRACTOR has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after receipt of each progress payment as required by the California Business and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all Subcontractors any and all retention due and owing for and on account of Work performed by such Subcontractors not later than seven (7) days after CONTRACTOR’S receipt of said retention proceeds from OC SAN as required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price includes full compensation to the CONTRACTOR for all taxes. The CONTRACTOR shall pay all federal, state, and local taxes, and duties applicable to and assessable against any Work, including but not limited to retail sales and use, transportation, export, import, business, and special taxes. The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OC SAN reviews, confirming that tax payments are current at all times.
C-EXA-062221 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 4 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the General
Conditions, “Final Acceptance and Final Completion”, and after Resolution of the Board authorizing final payment and satisfaction of the requirements as more particularly set forth in General Conditions – “Final Payment”, a final payment
will be made as follows: 1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an application for Final Payment to OC SAN, including:
a. The proposed total amount due the CONTRACTOR, segregated by items on the payment schedule, amendments, Change Orders, and other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which the CONTRACTOR has settled, a conformed copy of the Request for Dismissal
with prejudice or other satisfactory evidence the arbitration is resolved.
2. The application for Final Payment shall include complete and legally effective releases or waivers of liens and stop payment notices satisfactory to OC SAN, arising out of or filed in connection with the Work. Prior progress payments shall be subject to correction in OC SAN’s review of the application for Final Payment. Claims filed with the application for Final Payment must be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OC SAN will review the CONTRACTOR’S application for Final Payment. Any recommended changes or corrections will then be forwarded to the CONTRACTOR. Within ten (10) calendar days after receipt of recommended changes from OC SAN, the CONTRACTOR
will make the changes, or list Claims that will be filed as a result of the
CONFORMED C-EXA-062221 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 5 of 8
changes, and shall submit the revised application for Final Payment. Upon acceptance by OC SAN, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OC SAN, and agreements are reached on all issues regarding the application for Final Payment, OC SAN, in exchange for an executed release, satisfactory in form and substance to OC SAN, will pay the entire sum found due on the approved application for Final Payment, including the amount, if any, allowed on settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims arising under the Contract, except for Claims that with the concurrence of OC SAN are specifically reserved, and shall release and waive all unreserved Claims against OC SAN and its officers, directors, employees and authorized representatives. The release shall be accompanied by a
certification by the CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the CONTRACTOR or OC SAN which has not been communicated in writing by the CONTRACTOR to OC SAN as of the date of the
certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OC SAN may make Final Payment subject to resolution of those claims. OC SAN may withhold from the Final Payment an amount not to exceed one hundred fifty percent (150%) of the sum of the amounts of the open claims, and one hundred twenty-five percent (125%) of the amounts of open stop payment notices referred to in article entitled stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and release on final payment on behalf of the CONTRACTOR (per Civil Code Section 8138) within thirty (30) days of receipt of Final Payment.
C-EXA-062221 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 6 of 8
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OC SAN’s acceptance of the application for Final Payment
and irrespective of whether it is before or after Final Payment has been made, OC SAN shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
2. The previously accepted Work did not in fact conform to the Contract requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OC SAN also shall not be stopped from demanding and recovering damages from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
CONFORMED C-EXA-062221 PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 7 of 8
ATTACHMENT 1 – CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows: That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OC SAN in accordance with the Contract. I understand that it is a violation of both the federal and California False Claims Acts to knowingly present or cause to be presented to OC SAN a false claim for payment or approval. A claim includes a demand or request for money. It is also a violation of the False Claims Acts to knowingly make use of a false record or statement to get a false claim paid. The term "knowingly" includes either actual knowledge of the information, deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary under the False Claims Acts. I understand that the penalties under the Federal False Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OC SAN may have either under contract or law. I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments received under the Contract, and timely payments will be made from the proceeds of the payment covered by this certification; 3. This request for progress payments does not include any amounts which the prime CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor’s performance.
_________________________________________
Name
_________________________________________
Title _________________________________________
Date
C-EXA-062221 CONFORMED PROJECT NO. FE20-01 WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS Page 8 of 8
ATTACHMENT 2 – SCHEDULE OF PRICES
See next pages from the Bid Submittal Forms (LEED Electric, Inc.) BF-14 Schedule of Prices, Pages 1-2
BF-14 SCHEDULE OF PRICES C-BF-010422
PROJECT NO. FE20-01
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS
Page 1 of 2
Bid Submitted By: _______________________________________
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work, whether they be
more or less than those shown. CONTRACTOR’s compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OC SAN via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items, which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead, etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1:Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
LEED Electric, Inc.
BF-14 SCHEDULE OF PRICES C-BF-010422
PROJECT NO. FE20-01
WASTEHAULER STATION SAFETY AND SECURITY IMPROVEMENTS
Page 2 of 2
Bid Submitted By: ______________________________________
(Name of Firm)
SCHEDULE OF PRICES
BASE BID ITEMS (Refer to Note 1 in the Instructions):
Item
No.Description Unit of
Measurement Extended Price
1.Mobilization: The amount for this Bid Item shall not exceed $50,000 of
the Total Amount of Bid and shall be in conformance with the Contract
Documents. All amounts included in this Bid Item greater than the
allowable maximum payment of $50,000 of the Total Amount of Bid
shall be paid under the Bid Item#2.
Lump Sum $50,000
2.All other portions of the Work set forth in the Contract Documents
except for the Work performed in Bid Item 1: Work under this item
shall include all labor, equipment, materials, and services necessary for
all other Work not specified in Bid Item 1.
Lump Sum $
TOTAL AMOUNT OF BID (BASIS OF AWARD)$
LEED Electric, Inc.
1,689,788.00
1,639,788.00
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2472 Agenda Date:9/7/2022 Agenda Item No:4.
FROM:James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Engineering Program Contract Performance Report for the period ending June
30, 2022.
BACKGROUND
The Engineering Program involves awarding and managing many construction and consulting
contracts. In 2008, the Orange County Sanitation District (OC San) Board of Directors began
awarding contingencies along with construction and consulting contracts for the General Manager to
approve construction change orders and amendments to consulting contracts up to the amount of the
approved contingency. This practice reduces administrative costs, expedites resolution of project
issues that arise, helps avoid contractor delay claims, and facilitates efficient management of many
contracts.
The Engineering Program Contract Performance Report summarizes construction and consulting
contract performance and activities for the quarter ending June 30, 2022. This report is updated
quarterly.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda
package:
·Engineering Program Contract Performance Report for the period ending June 30, 2022
EY: jw
Orange County Sanitation District Printed on 8/29/2022Page 1 of 1
powered by Legistar™
OC6SAN
ORANGE COUNTY SANITATION DISTRICT
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
DATE: August 30, 2022
TO: Orange County Sanitation District
Board of Directors
FROM: James D. Herberg, General Manager Through: Kathy Millea, Director of Engineering
This report summarizes the status, activities, and performance of construction contracts
and consultant agreements. This report also identifies the names and status of projects being performed under master budgets for planning studies, research, small construction projects, Operations & Maintenance capital projects, and information technology projects.
Table of Contents
Part 1 – Construction Contracts page 2
Active Construction Contracts Construction Contracts Closed in Last Quarter Cumulative Change Order Rates – Closed Construction Contracts
Part 2 – Engineering Services Agreements page 11
Active Engineering Services Agreements Active Task Orders by Master Agreement
Part 3 - Master Budget Projects page 16 Planning Studies Status Report Research Program Status Report
Small Construction Projects Program Status Report Information Technology Capital Program Status Report Operations and Maintenance Capital Program Status Report
Part 4 - Supplemental Engineering Services Contract page 22 Supplemental Engineering Services Contract Status
Supplemental Engineering Services Contract Labor Summary
Part 5 –On-Call Services Agreements page 23 Coating Inspection and Corrosion Testing Services Surveying Services Materials Testing, Inspection, and Other Geotechnical Testing Services
Page 1
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
PART 1 - CONSTRUCTION CONTRACTS
Table 1 lists the Board-awarded construction contracts active as of June 30, 2022, while Tables 2 and 3 list the General Manager-awarded and Operations Committee-awarded construction contracts. The General Manager may award contracts up to $100,000 and task orders up to $300,000. The graph below shows the number and total value of
projects broken down by plant and collections.
One Board-awarded construction contract was closed in this quarter, as listed in Table 4.
No construction contracts awarded by the General Manager or the Operations Committee
were closed in this quarter, as shown in Tables 5 and 6.
Page 2
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Active Construction Contracts
Plant Projects
31 Contracts
$579 million
32 unique contractors
Award Change
Orders Current % Spent Original Current Used Remaining
Newhope-Placentia Trunk Replacement,
Segment B
OHL USA 05/23/2018 $58,242,000 $5,604,884 $63,846,884 100.0% 6.5% 12.0% 9.6% 2.4%
Westminster Blvd Force Main
Replacement
Teichert Energy -
Utilities Group, Inc.
12/18/2019 $27,743,000 $971,036 $28,714,036 82.5% 10.0% 10.0% 3.5% 6.5%
Los Alamitos Trunk Sewer Rehabilitation Steve P. Rados, Inc.05/26/2021 $17,775,000 $0 $17,775,000 29.0% 10.0% 10.0% 0.0% 10.0%
Sunflower and Red Hill Interceptor
Repairs
Charles King
Company
07/28/2021 $4,777,000 $841 $4,777,841 24.3% 10.0% 10.0% 0.0% 10.0%
Area 02 Craig Regional Park Manhole
Improvements
Deark E&C, Inc.07/28/2021 $427,400 ($4,037) $423,363 96.9% 10.0% 10.0% -0.9% 10.9%
Redhill Relief Sewer Relocation at State
Route 55
SRK Engineering,
Inc.
06/22/2022 $2,213,000 $0 $2,213,000 0.0% 15.0% 15.0% 0.0% 15.0%
Plant Water Pipeline Replacement in
Kinnison, Lindstrom, and Scott Tunnels
at Plant No. 2
MMC, Inc.12/16/2020 $1,134,000 $0 $1,134,000 0.0% 15.0% 15.0% 0.0% 15.0%
Plant Boiler System Relief at Plant No. 2 MMC, Inc.04/28/2021 $230,000 $0 $230,000 0.0% 15.0% 15.0% 0.0% 15.0%
Pump Station Portable Generator
Connectors
Pacific Industrial
Electric
09/29/2021 $1,207,479 $0 $1,207,479 1.2% 10.0% 10.0% 0.0% 10.0%
Trickling Filter Sludge and Scum Pumps
Replacement at Plant No. 1
Garney Pacific, Inc.02/23/2022 $778,000 $0 $778,000 0.0% 10.0% 10.0% 0.0% 10.0%
Sunflower Pump Replacement at Plant
No. 1
GSE Construction
Company, Inc.
10/27/2021 $2,123,200 $0 $2,123,200 2.9% 10.0% 10.0% 0.0% 10.0%
EPSA Motor Cooling Improvements at
Plant No. 2
MMC, Inc.09/29/2021 $854,000 $0 $854,000 0.0% 10.0% 10.0% 0.0% 10.0%
Secondary Treatment VFD
Replacements at Plant No. 2
ACS Engineering 03/23/2022 $1,433,000 $0 $1,433,000 0.0% 10.0% 10.0% 0.0% 10.0%
Thickening and Dewatering Building
Pipe Support Improvements at Plant
No. 1
Garney Pacific, Inc.02/23/2022 $793,000 $0 $793,000 6.5% 10.0% 10.0% 0.0% 10.0%
Santa Ana Trunk Rehabilitation at Plant
No. 1
Sancon
Technologies Inc.
04/27/2022 $395,082 $0 $395,082 0.0% 20.0% 20.0% 0.0% 20.0%
Control Center Offices and Day Training
Room Remodeling at Plant No. 1
Thomas Solar
Energy
05/26/2021 $256,790 $0 $256,790 17.9% 10.0% 10.0% 0.0% 10.0%
Building B Floor Replacement, Jib
Crane, and Forklift Pad
Vicon Enterprise 06/22/2022 $220,000 $0 $220,000 0.0% 10.0% 10.0% 0.0% 10.0%
FE20-07
FR1-0007
FR1-0012
FE19-03
FE19-04
FE19-06
FE19-08
FE20-06
FE10-21
FE18-13
FE18-14
FE18-15
FE19-01
2-72B
3-62
3-64B
7-66
Project/Contract
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 1 - Active Board-Awarded Construction Contracts
Contract Amount Contingency
Contractor Award Date
Page 3
Award Change
Orders Current % Spent Original Current Used Remaining
Project/Contract
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 1 - Active Board-Awarded Construction Contracts
Contract Amount Contingency
Contractor Award Date
Waste Sidestream Pump Station VFD
replacements at Plant No.1
Leed Electric 03/23/2022 $344,889 $0 $344,889 4.8% 15.0% 15.0% 0.0% 15.0%
Bay Bridge Pump Station Valve
Replacement
Innovative
Construction
Solutions
11/18/2020 $598,000 $250,904 $848,904 100.0% 55.0% 55.0% 42.0% 13.0%
Outfall Low Flow Pump Station Shimmick
Construction
12/19/2018 $90,200,000 $1,326,903 $91,526,903 73.9% 8.0% 8.0% 1.5% 6.5%
Natural Gas Pipelines Replacement at
Plant Nos. 1 and 2
Innovative
Construction
Solutions
07/22/2020 $745,500 $5,784 $751,284 99.4% 10.0% 10.0% 0.8% 9.2%
Central Generation Engine Overhaul at
Plant No. 1
Cooper Machinery
Services
03/24/2021 $3,705,932 $318,840 $4,024,772 96.7% 20.0% 20.0% 8.6% 11.4%
Cengen Supply Air Fan Support
Replacement at Plant No. 2
J.R. Filanc
Construction
Company, Inc.
12/16/2020 $297,000 $40,077 $337,077 100.0% 15.0% 15.0% 13.5% 1.5%
Bushard Diversion Structure Repair Abhe - Svoboda, Inc.06/22/2022 $1,762,545 $0 $1,762,545 0.0% 10.0% 10.0% 0.0% 10.0%
Headworks Rehabilitation at Plant 1 Kiewit Infrastructure
West Co.
03/24/2021 $222,330,000 $267,120 $222,597,120 15.1% 4.0% 4.0% 0.1% 3.9%
Headquarters Complex at Plant No. 1 Swinerton Builders 05/26/2021 $102,544,973 $579,344 $103,124,317 29.4% 5.0% 5.0% 0.6% 4.4%
Primary Sedimentation Basins No. 6-31
Reliability Improvements at Plant No. 1
Shimmick
Construction
02/23/2022 $6,275,000 $0 $6,275,000 2.4% 10.0% 10.0% 0.0% 10.0%
South Perimeter Security and Utility
Improvements at Plant No.1
Tovey-Shultz
Construction, Inc.
07/28/2021 $4,396,779 $116,485 $4,513,264 58.1% 10.0% 10.0% 2.6% 7.4%
Digester Ferric Chloride Piping
Replacement at Plant No. 1
PPM Contracting 02/24/2021 $515,000 $0 $515,000 82.7% 10.0% 10.0% 0.0% 10.0%
Headworks Modifications at Plant No. 2
for GWRS Final Expansion
Shimmick
Construction
01/22/2020 $14,487,735 $581,590 $15,069,325 86.3% 10.0% 10.0% 4.0% 6.0%
Return Activated Sludge Piping
Replacement at Plant 2
Shimmick
Construction
09/25/2019 $6,042,110 $228,873 $6,270,983 97.2% 10.0% 10.0% 3.8% 6.2%
A-Side Primary Clarifiers Replacement
at Plant 2
PCL
CONSTRUCTION
INC.
05/26/2021 $111,405,880 $231,273 $111,637,153 16.8% 6.0% 6.0% 0.2% 5.8%
P2-122
P2-123
P2-98A
P1-105
P1-128A
P1-133
P1-134
P1-135
J-117B
J-127
J-135A
MP-305
MP-307
FR1-0016
FRC-0002
Page 4
Award Change
Orders Current % Spent Original Current Used Remaining
Project/Contract
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 1 - Active Board-Awarded Construction Contracts
Contract Amount Contingency
Contractor Award Date
Return Activated Sludge Pump Station
Elevator Rehabilitation at Plant No. 2
OTIS 12/16/2020 $432,400 $0 $432,400 0.0% 20.0% 20.0% 0.0% 20.0%
Total $686,685,695 $10,519,917 $697,205,611
SC19-03
Page 5
Award Change
Orders Current % Spent
Lighting Improvements Boiler and Sludge Dewatering Areas at
Plant No. 1
Leed Electric 05/03/2022 $81,897 $0 $81,897 4.8%
Trickling Filter 480 Volt Cable Replacement at Plant No. 1 Baker Electric 12/15/2021 $251,586 $15,288 $266,874 100.0%
Digester O Structural Repairs at Plant No. 2 Jamison Engineering 03/14/2022 $89,500 $0 $89,500 0.0%
Digester O-T and Q-R Bridge Repair at Plant No. 2 O'Connell Engineering & Construction, Inc.03/14/2022 $115,450 $0 $115,450 0.0%
Springdale-Relief Concrete Encasement Extension at
Wintersburg-Channel
J.F. Shea Construction, Inc.07/07/2021 $167,694 $0 $167,694 0.0%
Screening Loading Building Exhaust Fan 1 Cable Replacement Shimmick Construction 10/18/2021 $97,000 $0 $97,000 0.0%
Total $803,127 $15,288 $818,415
MP2-001
Project/Contract Contractor Award Date
FE21-02
FR1-0008
FR2-0022
FR2-0025
FRC-0012
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 2 - Active GM Awarded Construction Contracts
Contract Amount
Page 6
Award Change
Orders Current % Spent
Truck Loading Basement Drain Modifications at Plant No. 1 MMC, Inc.10/06/2021 $162,500 $0 $162,500 18.5%
VFD Replacements at Seal Beach Pump Station Energy Management Corporation 03/23/2022 $138,650 $0 $138,650 0.0%
Laboratory Building HVAC Controls Replacement at Plant No. 1 Retrofit Service Company, Inc.02/02/2022 $176,847 $0 $176,847 85.5%
Total $477,997 $0 $477,997
FE18-16
FE19-13
FR1-0014
Project/Contract
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 3 - Active Operations Committee Awarded Construction Contracts
Contract Amount
Contractor Award Date
Page 7
Award Change
Orders Final Original Final Unused
Headworks Explosive Gas Monitoring Systems at Plant No.
1 and No. 2
Baker Electric 03/25/2020 04/27/2022 $223,984 $0 $223,984 10.0% 10.0% 10.0%
Total $223,984 $0 $223,984
FE18-11
Project/Contract Contractor
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 4 - Closed Board-Awarded Construction Contracts
Contract Amount Contingency
Award Date Closed
Date
Page 8
No Committee-awarded construction contract closed this quarter Total
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 6 - Closed Committee -Awarded Construction Contracts
Project/Contract Contractor Award Date Closed Date
Original
Award
Amount
Change
Orders
Final
Contract
Amount
Final Change
Order Rate
No GM-awarded construction contract closed this quarter Total
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 5 - Closed GM-Awarded Construction Contracts
Project/Contract Contractor Award Date Closed Date
Original
Award
Amount
Change
Orders
Final
Contract
Amount
Final Change
Order Rate
Page 9
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
When the Orange County Sanitation District (OC San) Board awards a construction
contract, they also approve a contingency which allows the General Manager to approve contract change orders up to the amount of the contingency. One purpose of this report is to document how much of the contingency is utilized. A contract’s change order rate is only meaningful when the work is completed. As such, the change order performance
charts in this report are based only on contracts closed since the Board began approving
contingencies in 2008. The following chart shows how cumulative change order rates have changed for plant, collections, and all contracts since the contingency system was implemented.
Page 10
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
12.00%
11.00%
10.00%
9.00%
8.00%
7.00%
6.00%
5.00%
4.00%
3.00%
2.00%
Cumulative Change Order Rates
Closed Construction Contracts
-All
-collections
-Plant
N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N ~ N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 m m O O M M N N m m ~ ~ ~ ~ ~ ~ ~ ~ 00 00 m m O O M M N 0 0 0 0 M M M M M M M M M M M M M M M M M M M M N N N N N 00000000000000000000000000000
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
PART 2 – ENGINEERING SERVICES AGREEMENTS
OC San engages engineering consultants through Professional Service Agreements (PSAs), Professional Design Services Agreements (PDSAs), Professional Construction Services Agreements (PCSAs), and Master Professional Services Agreements (Master Agreements). PDSAs are used to obtain design engineering services, and PCSAs are a
subsequent agreement with the design consultant to provide support services during
construction. PSAs are used for planning studies and other consultant assignments. There are currently 16 firms with active engineering services agreements, not including firms with Master Agreements.
Master Agreements are issued to a pool of pre-qualified consultants for smaller projects.
On those smaller projects, OC San solicits task order proposals from interested firms and
awards a task order to the most qualified consultant. There are currently four sets of Master Agreements.
•2017 Master Agreements for Wastewater Treatment Planning Studies (expired)
•2018 Master Design Agreements (expired)
•2020 Master Agreements for On-Call Planning Studies
•2021 Master Design Agreements
•Agreement for Design Installation, Implementation and Maintenance of a ProcessControl System
The 2017 Master Agreements for Wastewater Treatment Planning Studies and the 2018 Master Design Agreements have expired, meaning no new task orders can be issued
under them, but previously-issued task orders remain active until completed. Task Orders are limited by OC San Ordinance No. OCSD-56 to $300,000 per task order.
A status table for all Active Engineering Services Agreements (PDSAs, PCSAs and PSAs) is attached under Table 7 and a status table for all Active Task Orders by Master Agreement is attached under Table 8 (Master Agreements).
Page 11
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Award Remaining
Santa Ana Trunk Sewer Rehabilitation PDSA 04/27/2022 $3,880,000 10.0%
Taft Branch Improvements PDSA 02/24/2021 $2,200,000 7.5%
Newhope-Placentia Trunk
Replacement, Segment B
PCSA 03/23/2016 $3,253,946 10.0%
Westminster Blvd Force Main
Replacement
PCSA 12/18/2019 $1,183,000 10.0%
Rehabilitation of Western Regional
Sewers
PDSA 01/27/2016 $17,639,250 8.9%
Los Alamitos Trunk Sewer Rehabilitation PCSA 05/26/2021 $610,000 10.0%
Seal Beach Pump Station Replacement PDSA 12/18/2019 $5,947,850 3.6%
Bay Bridge Pump Station Replacement PDSA 10/25/2017 $7,137,000 10.5%
Newport Beach Pump Station
Pressurization Improvements
PDSA 05/27/2020 $542,988 10.0%
Gisler-Red Hill Interceptor and Baker
Force Main Rehabilitation
PDSA 09/23/2020 $1,754,000 2.0%
Sunflower and Red Hill Interceptor
Repairs
PCSA 07/28/2021 $166,000 10.0%
MacArthur Force Main Improvements PDSA 05/26/2021 $500,000 10.0%
Control Center Offices and Day
Training Room Remodeling at Plant
No. 1
PSA 07/24/2017 $48,000 N/A
Outfall Low Flow Pump Station PCSA 12/19/2018 $8,563,913 10.0%
Digester Gas Facilities Replacement PDSA 11/15/2017 $11,770,000 0.6%
Electrical Power Distribution System
Improvements
PSA 03/25/2020 $1,296,878 10.0%
Electrical Power Distribution System
Improvements
PDSA 02/26/2020 $2,240,000 5.9%
Headworks Rehabilitation at Plant 1 PCSA 03/02/2021 $16,500,000 10.0%
Primary Sedimentation Basins No. 3-5
Replacement at Plant No. 1
PDSA 04/27/2022 $14,163,000 10.0%
Headquarters Complex at Plant No. 1 PCSA 05/26/2021 $4,900,000 8.0%
10.0% 0.0%
P1-128A HDR Engineering,
Inc.
$96,700 $4,996,700 33% 10.0% 10.0% 2.0%
P1-126 Black & Veatch $0 $14,163,000 0% 10.0%
10.0% 4.1%
P1-105 Carollo Engineering
Inc
$0 $16,500,000 14% 10.0% 10.0% 0.0%
J-98 Brown and Caldwell $92,078 $2,332,078 84% 10.0%
10.0% 9.4%
J-98 Schweitzer
Engineering
Laboratories, Inc
$0 $1,296,878 8% 10.0% 10.0% 0.0%
J-124 Brown and Caldwell $1,101,466 $12,871,466 95% 10.0%
N/A 69.5%
J-117B Brown and Caldwell $0 $8,563,913 56% 10.0% 10.0% 0.0%
FR1-0007 AECOM Technical
Services, Inc.
$33,351 $81,351 86% N/A
10.0% 0.0%
7-68 Michael Baker
International, Inc.
$0 $500,000 47% 10.0% 10.0% 0.0%
7-66 GHD, Inc.$0 $166,000 23% 10.0%
10.0% 0.0%
7-65 CDM Smith Inc.$140,312 $1,894,312 86% 10.0% 10.0% 8.0%
5-68 Dudek $0 $542,988 84% 10.0%
10.0% 6.4%
5-67 Arcadis U.S., Inc.$1,750,315 $8,887,315 41% 10.0% 35.0% 24.5%
3-67 Lee & Ro, Inc.$378,610 $6,326,460 93% 10.0%
10.0% 1.1%
3-64B AECOM Technical
Services, Inc.
$0 $610,000 22% 10.0% 10.0% 0.0%
3-64 AECOM Technical
Services, Inc.
$195,850 $17,835,100 63% 10.0%
10.0% 0.0%
3-62 Stantec Consulting
Services, Inc.
$0 $1,183,000 38% 10.0% 10.0% 0.0%
2-72B Lee & Ro, Inc.$0 $3,253,946 70% 10.0%
1-23 Stantec Consulting
Services, Inc.
$0 $3,880,000 0% 10.0% 10.0% 0.0%
2-49 Woodard & Curran,
Inc.
$55,000 $2,255,000 26% 10.0% 10.0% 2.5%
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Award Date Contract Amount Contingency
Amendments Current % Spent Original Current Used
Type
Page 12
Award Remaining
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 7 - Active Engineering Services Agreements
Project/Contract Consultant Award Date Contract Amount Contingency
Amendments Current % Spent Original Current Used
Type
Headquarters Complex at Plant No. 1 PSA 04/28/2021 $6,750,000 10.0%
Uninterruptable Power Supply
Improvements at Plant 1
PDSA 10/23/2019 $784,630 2.0%
Primary Sedimentation Basins No. 6-31
Reliability Improvements at Plant No. 1
PCSA 04/26/2022 $530,000 10.0%
South Perimeter Security and Utility
Improvements at Plant No.1
PCSA 07/28/2021 $235,000 10.0%
Headworks Modifications at Plant No.
2 for GWRS Final Expansion
PCSA 01/15/2020 $2,200,000 10.0%
Return Activated Sludge Piping
Replacement at Plant 2
PCSA 09/25/2019 $252,329 0.0%
Interim Food Waste Receiving Facility PDSA 09/05/2018 $695,000 5.5%
TPAD Digester Facility at Plant No.2 PDSA 07/22/2020 $39,300,000 6.9%
Digesters Rehabilitation at Plant No. 2 PDSA 03/23/2022 $2,650,000 10.0%
A-Side Primary Clarifiers Replacement
at Plant 2
PCSA 05/26/2021 $8,400,000 10.0%
Ocean Outfall Condition Assessment
and Scoping Study
PSA 03/25/2020 $2,744,000 7.7%
Collection System Flow Level
Monitoring Study
PSA 07/28/2021 $616,562 10.0%
Cen Gen Pressure Vessel Integrity
Assessment at Plant Nos. 1and 2
PSA 02/23/2022 $235,133 10.0%
Energy and Digester Gas Master Plan PSA 06/22/2022 $1,438,036 10.0%
Total $171,126,515 $6,051,311 $177,177,826
10.0% 0.0%
PS21-04 Brown and Caldwell $0 $1,438,036 0% 10.0% 10.0% 0.0%
PS20-05 Pond & Company $0 $235,133 0% 10.0%
40.0% 32.3%
PS20-02 Woodard & Curran,
Inc.
$0 $616,562 18% 0.0% 10.0% 0.0%
PS18-09 Carollo Engineering
Inc
$885,661 $3,629,661 70% 10.0%
10.0% 0.0%
P2-98A Black & Veatch $0 $8,400,000 14% 10.0% 10.0% 0.0%
P2-137 CDM Smith Inc.$0 $2,650,000 0% 10.0%
10.0% 4.5%
P2-128 Brown and Caldwell $1,202,803 $40,502,803 22% 10.0% 10.0% 3.1%
P2-124 Kennedy/Jenks
Consultants, Inc.
$31,177 $726,177 100% 10.0%
10.0% 0.0%
P2-123 Spec Services, Inc.$25,233 $277,562 93% 10.0% 10.0% 10.0%
P2-122 CDM Smith Inc.$0 $2,200,000 59% 10.0%
10.0% 0.0%
P1-134 HDR Engineering,
Inc.
$0 $235,000 30% 10.0% 10.0% 0.0%
P1-133 Carollo Engineering
Inc
$0 $530,000 0% 10.0%
10.0% 0.0%
P1-132 Tetra Tech, Inc.$62,755 $847,385 90% 10.0% 10.0% 8.0%
P1-128A AECOM Technical
Services, Inc.
$0 $6,750,000 22% 10.0%
Page 13
Consultant Award Date Original Task
Order Value Amendments Current Task
Order Value % Spent
PS19-03 Laboratory Rehabilitation Feasibility Study HDR Engineering, Inc.10/20/2020 $274,888 $0 $274,888 70%
FE18-06 CenGen Instrument Air Compressors Replacement at
Plant No. 1
IDS Group, Inc.04/27/2020 $89,876 $0 $89,876 69%
FE18-13 Redhill Relief Sewer Relocation at State Route 55 GHD, Inc.03/27/2020 $168,612 $105,331 $273,943 74%
FE18-14 Plant Water Pipeline Replacement in Kinnison, Lindstrom,
and Scott Tunnels at Plant No. 2
Dudek 11/06/2019 $108,308 $0 $108,308 96%
FE18-15 Plant Boiler System Relief at Plant No. 2 IDS Group, Inc.10/22/2019 $23,299 $0 $23,299 26%
FE18-16 Truck Loading Basement Drain Modifications at Plant No.
1
GHD, Inc.12/04/2019 $70,130 $18,365 $88,495 90%
FE18-19 12KV Distribution B and East RAS Pump Station Roofing
Replacement
HDR Engineering, Inc.09/16/2019 $74,771 $8,672 $83,443 87%
FE18-20 DAFT Air Compressors Replacement at Plant No. 1 HDR Engineering, Inc.09/02/2020 $243,954 $11,982 $255,936 51%
FE19-03 Trickling Filter Sludge and Scum Pumps Replacement at
Plant No. 1
Black & Veatch 09/02/2020 $244,728 $55,272 $300,000 87%
FE19-06 EPSA Motor Cooling Improvements at Plant No. 2 IDS Group, Inc.05/06/2020 $88,206 $0 $88,206 95%
FE19-10 Digesters C, D, F, G and I Gas Balance Lines Replacement
at Plant No. 2
GHD, Inc.02/03/2021 $25,000 $58,000 $83,000 71%
FE20-02 Digester C, D, F, and G Mechanical Rehabilitation at Plant
No. 2
HDR Engineering, Inc.03/16/2021 $188,212 $22,396 $210,608 86%
FE20-03 Return Activated Sludge Discharge Piping Replacement
at Activated Sludge Plant No. 1
GHD, Inc.06/30/2021 $249,000 $0 $249,000 74%
FE20-04 Cengen Cooling Water Pipe Replacement at Plant No. 2 Dudek
06/01/2021 $240,000 $60,000 $300,000 85%
FE20-05 Plant Water Piping Replacement at Secondary Clarifiers 1-
26 at Plant No. 1
IDS Group, Inc.06/22/2021 $186,626 $0 $186,626 60%
FE20-07 Santa Ana Trunk Rehabilitation at Plant No. 1 GHD, Inc.05/04/2021 $100,625 $0 $100,625 71%
FE20-08 Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River Dudek 06/21/2021 $240,000 $0 $240,000 65%
FE20-09 CenGen Smoke Detection Improvements at Plant No. 1
and No. 2
IDS Group, Inc.06/30/2021 $63,275 $0 $63,275 70%
FR1-0011 VFD Replacements at Plant No. 1 Black & Veatch 04/08/2021 $283,000 $17,000 $300,000 43%
FRC-0009 Bitter Point Trunk Sewer Repair at Bitter Point Pump
Station
GHD, Inc.06/17/2021 $159,451 $0 $159,451 67%
J-127 Natural Gas Pipelines Replacement at Plant Nos. 1 and 2 Black & Veatch 01/21/2019 $271,964 $28,036 $300,000 99%
P1-135 Digester Ferric Chloride Piping Replacement at Plant No. 1 Dudek 02/19/2020 $127,174 $0 $127,174 98%
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 8 - Active Task Orders by Master Agreement
Agreement/Project
2017 Master Agreements for On-Call Planning Studies
2018 Master Professional Design Service Agreements
Page 14
Consultant Award Date Original Task
Order Value Amendments Current Task
Order Value % Spent
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 8 - Active Task Orders by Master Agreement
Agreement/Project
FE19-02 Cengen Plant Water Pipe Replacement at Plant No. 1 AECOM Technical Services, Inc.07/08/2020 $156,498 $143,378 $299,876 40%
FE19-11 Primary Clarifiers Nos. 6-31 Lighting and Alarm
Improvements at Plant No. 1
AECOM Technical Services, Inc.09/21/2020 $226,685 $6,137 $232,822 72%
FE19-13 VFD Replacements at Seal Beach Pump Station AECOM Technical Services, Inc.03/24/2021 $78,033 $0 $78,033 57%
FE20-01 Wastehauler Station Safety and Security Improvements AECOM Technical Services, Inc.
03/16/2021 $161,012 $16,247 $177,259 71%
FR2-0013 P2 Trickling Filter Sludge Pump Room Exhaust Fan
Relocation at Plant No.2
AECOM Technical Services, Inc.11/06/2019 $75,120 $0 $75,120 100%
FR2-0022 Digester O Structural Repairs at Plant No. 2 AECOM Technical Services, Inc.04/12/2021 $46,115 $0 $46,115 90%
PS20-01 Collections Yard Relocation Feasibility Study AECOM Technical Services, Inc.09/09/2021 $147,181 $0 $147,181 36%
PS20-03 Truck Loading Bay Odor Control Improvements Study at
Plant No. 2
Hazen and Sawyer 08/03/2021 $226,021 $0 $226,021 96%
PS20-04 Power Generation Overhaul Feasibility Study Brown and Caldwell 04/26/2021 $122,748 $101,528 $224,276 90%
PS20-07 College Pump Station Wet Well Condition Assessment
Study
HDR Engineering, Inc.01/18/2022 $182,297 $0 $182,297 2%
PS20-09 Thickening & Dewatering Plant Water Study at Plant No. 1 HDR Engineering, Inc.04/21/2022 $219,670 $0 $219,670 0%
PS21-03 Process Model for Denitrification Alternatives at
Activated Sludge 1
HDR Engineering, Inc.01/18/2022 $25,000 $0 $25,000 100%
RE20-02 Chemical Resilience Study at Plant No.1 and 2 Hazen and Sawyer 06/02/2021 $278,784 $0 $278,784 94%
FE21-05 Warehouse Stations and Demolition at Plant No. 2 ProjectLine Technical Services. Inc.04/28/2022 $228,328 $28,508 $256,836 13%
FR2-0023 Activated Sludge Clarifier Entry Improvements at Plant
No. 2
AECOM Technical Services, Inc.01/13/2022 $120,030 $79,828 $199,858 10%
FRC-0010 Warner Avenue Vault Cover Improvements Kleinfelder, Inc.07/01/2021 $205,000 $0 $205,000 27%
SC19-06 EPSA Standby Power Generator Control Upgrades at
Plant No. 2
Spec Services, Inc.11/03/2021 $241,153 $0 $241,153 23%
J-120 Process Control Systems Upgrades ABB, Inc.09/15/2021 $11,818,480 $0 $11,818,480 0%
Total $18,451,360 $760,680 $19,212,040
Agreement for Design Installation, Implementation and Maintenance of a Process Control System
2021 Master Professional Design Service Agreements
2020 Master Agreements for On-Call Planning Studies
2018 Master Professional Design Services Agreement
Page 15
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
PART 3 – MASTER BUDGET PROJECTS
The Board-adopted budget for Fiscal Years 2020-21 and 2021-22 includes master program budgets that allow staff to more quickly initiate, execute, and manage smaller projects that fit within the scope of a particular program. The projects chartered under these program budgets are referred to as sub-projects and are managed to the same
standards as projects specifically listed in the adopted budget. A status table for each of
these programs listing the sub-projects is attached.
Master Program Title Status Table
Planning Studies Program Table 9
Research Program Table 10
Small Construction Projects Program Table 11
Information Technology Capital Program Table 12
Operations & Maintenance Capital Program Table 13
Page 16
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Project
Number Project Name Status
Allocated
Budget
PS18-06 Go/No-Go Lights and Signage Active $495,000
PS18-09 Ocean Outfall Condition Assessment and Scoping Study Active $4,205,117
PS19-03 Laboratory Rehabilitation Feasibility Study Active $450,000
PS20-01 Collections Yard Relocation Feasibility Study Active $375,000
PS20-02 Collection System Flow Level Monitoring Study Active $743,218
PS20-03 Truck Loading Bay Odor Control Improvements Study at Plant No. 2 Active $383,682
PS20-04 Power Generation Overhaul Feasibility Study Active $320,000
PS20-05 Cen Gen Pressure Vessel Integrity Assessment at Plant Nos. 1and 2 Active $400,000
PS20-07 College Pump Station Wet Well Condition Assessment Study Active $365,000
PS20-08 Euclid Trunk Sewer Hydraulic Modeling and Odor Control Analyses Active $500,000
PS20-09 Thickening & Dewatering Plant Water Study at Plant No. 1 Active $400,000
PS21-01 Exterior Lighting Study at Plant Nos. 1 and 2 Active $550,000
PS21-02 Public Announcement and Fire System at Plant Nos. 1 and 2 Active $500,000
PS21-04 Energy and Digester Gas Master Plan Active $1,785,000
PS21-05 CAD Design Manual Update for 3D Design Active $758,000
PS21-06 Urban Runoff Optimization Study Active $1,000,000
PS21-07 Process Simulation Model Development for Cen Gen Facilities Active $121,000
PS21-08 Pure Oxygen Activated Sludge Operations Study at Plant No. 2 Active $230,000
PS21-10 Sidestream Nitrogen Management Active $211,000
PS22-02 Onsite Oxygen Generation Feasibility Study at Plant No. 2 Active $220,000
$14,012,017
20
$28,652,000
$14,639,983
Engineering Program Contract Performance Report
For Quarter Ending 6/30/2022
Table 9 - Planning Studies Status Report
Grand Total
Number of Chartered Projects
Board Approved Program Budget
Remaining Unallocated Budget
Page 17
Project
Number Project Name Status
Allocated
Budget
RE19-01 Primary Scum Equipment Evaluation at Plant No. 1 Active $69,853
RE20-02 Chemical Resilience Study at Plant No.1 and 2 Active $329,996
RE20-04 Holding Digester 6 Solids Shredder Study at Plant No. 1 Active $95,000
RE20-06 Co-Thickened Sludge Pump Trial at Plant No. 1 Active $160,000
RE21-01 Supercritical Water Oxidation Demonstration at Plant No. 1 Active $6,890,000
$7,544,849
5
$10,000,000
$2,455,151
Engineering Program Contract Performance Report
For Quarter Ending 6/30/2022
Table 10 - Research Program Status Report
Grand Total
Number of Chartered Projects
Board Approved Program Budget
Remaining Unallocated Budget
Page 18
Project
Number Project Name Status
Allocated
Budget
FE10-21 Area 02 Craig Regional Park Manhole Improvements Active $1,359,000
FE17-03 Battery Storage System at Plant No. 1 Active $650,000
FE17-05 Plant 1 ICS Network Extension Active $1,050,000
FE18-06 CenGen Instrument Air Compressors Replacement at Plant No. 1 Active $1,150,000
FE18-11 Headworks Explosive Gas Monitoring Systems at Plant No. 1 and No. 2 Active $605,000
FE18-12 Erosion Control at Santa Ana River and Hamilton Ave Active $445,000
FE18-13 Redhill Relief Sewer Relocation at State Route 55 Active $3,550,000
FE18-14 Plant Water Pipeline Replacement in Kinnison, Lindstrom, and Scott Tunnels at Plant No. 2 Active $1,895,000
FE18-15 Plant Boiler System Relief at Plant No. 2 Active $560,000
FE18-16 Truck Loading Basement Drain Modifications at Plant No. 1 Active $592,000
FE18-19 12KV Distribution B and East RAS Pump Station Roofing Replacement Active $1,188,000
FE18-20 DAFT Air Compressors Replacement at Plant No. 1 Active $1,360,000
FE19-01 Pump Station Portable Generator Connectors Active $2,570,000
FE19-02 Cengen Plant Water Pipe Replacement at Plant No. 1 Active $4,165,000
FE19-03 Trickling Filter Sludge and Scum Pumps Replacement at Plant No. 1 Active $3,200,000
FE19-04 Sunflower Pump Replacement at Plant No. 1 Active $6,300,000
FE19-06 EPSA Motor Cooling Improvements at Plant No. 2 Active $1,475,000
FE19-08 Secondary Treatment VFD Replacements at Plant No. 2 Active $2,900,000
FE19-09 Newhope - Placentia Trunk Grade Separation Replacement Repairs Active $500,000
FE19-10 Digesters C, D, F, G and I Gas Balance Lines Replacement at Plant No. 2 Active $1,200,000
FE19-11 Primary Clarifiers Nos. 6-31 Lighting and Alarm Improvements at Plant No. 1 Active $1,250,000
FE19-12 Rebuild Shop Fume Extractor Installation at Plant No 1 Active $560,000
FE19-13 VFD Replacements at Seal Beach Pump Station Active $520,000
FE20-01 Wastehauler Station Safety and Security Improvements Active $2,671,500
FE20-02 Digester C, D, F, and G Mechanical Rehabilitation at Plant No. 2 Active $3,950,000
FE20-03 Return Activated Sludge Discharge Piping Replacement at Activated Sludge Plant No. 1 Active $6,840,000
FE20-04 Cengen Cooling Water Pipe Replacement at Plant No. 2 Active $5,380,000
FE20-05 Plant Water Piping Replacement at Secondary Clarifiers 1-26 at Plant No. 1 Active $1,545,000
FE20-06 Thickening and Dewatering Building Pipe Support Improvements at Plant No. 1 Active $1,500,000
FE20-07 Santa Ana Trunk Rehabilitation at Plant No. 1 Active $765,000
FE20-08 Olive Sub-Trunk Siphon Rehabilitation at Santa Ana River Active $2,800,000
FE20-09 CenGen Smoke Detection Improvements at Plant No. 1 and No. 2 Active $950,000
FE21-01 Plasma Cutting Fume Extractor installation at Plant No. 1 Rebuild Shop Active $277,000
FE21-02 Lighting Improvements Boiler and Sludge Dewatering Areas at Plant No. 1 Active $320,000
FE21-04 Thickening and Dewatering Facility Handrail Installation at Plant No. 1 Active $230,000
FE21-05 Warehouse Stations and Demolition at Plant No. 2 Active $2,200,000
FE21-06 Chemical Dosing Station Installation at Westside Pump Station Active $560,000
FE21-07 Liquid Oxygen Tank A Replacement at Plant No. 2 Active $5,200,000
FE21-08 Newhope-Placentia Sewer Manhole Replacements Active $1,225,000
$75,457,500
39
$90,000,000
$14,542,500
Engineering Program Contract Performance Report
For Quarter Ending 6/30/2022
Table 11 - Small Construction Projects Program Status Report
Grand Total
Number of Chartered Projects
Board Approved Program Budget
Remaining Unallocated Budget
Page 19
Project
Number Project Name Status
Allocated
Budget
IT18-09 Records Management Information System Active $290,530
IT19-01 IT Safety VPP Systems (IT19-01) Active $210,000
IT19-05 IT P1 & P2 Data Refresh (IT19-05) Active $1,200,000
IT20-05 Client Management Modernization (ICE-69_IT20-05) 6520005 Active $99,000
IT20-06 Nintex Workflow Cloud Implementation (ICE-75_IT20-06) 6520006 Active $350,000
IT20-07 Professional Services for Valo/SharePoint (ICE-74_IT20-07) 6520007 Active $100,000
IT20-08 Field Computer for Nerissa and Interface with LIMS(ICE-68_IT20-07) 6520008 Active $121,000
IT20-09 ITSM Migration (ICE-70_IT20-09) 6520009 Active $797,000
IT20-10 Digitize Quality Assurance Tracking Processes /TNI/ELAP StandardsICE-76_IT20-10)
6520010
Active $145,700
IT20-12 Web-based Cloud Proxy Security with an Isolation Platform (ICE-78_6520012) Active $50,000
IT21-01 Access Network Equipment Obsolescence Replacement (ICE-79_IT21-01) 6521001 Active $1,249,500
IT21-02 Hyper Converged Infrastructure for Plant 1 ICS network (ICE-80 IT21-02) 6521002 Active $610,000
IT21-03 Door Access Control System for P2 Construction Management Trailers (ICE-83_IT21- Active $79,706
IT21-04 Databridge Scale Management Software (ICE - 84_IT21-04) Active $39,263
IT21-05 JD Edwards Server Migration and Upgrade (ICE - 86_IT21-05) Active $88,000
IT21-06 Dig-Smart Fusion (ICE - 89_I6521006_T21-06) Active $27,000
IT21-07 Advanced Email Security (ICE - 90_I6521007_T21-07) Active $50,000
IT22-01 Fortigate Firewall Replacement (ICE - 92_IT22-01) Active $275,000
IT22-02 Two Routers and Two Switches for Dual ISPs (ICE - 94_IT22-02) Active $80,000
$5,861,699
19
$10,000,000
$4,138,301
Engineering Program Contract Performance Report
For Quarter Ending 6/30/2022
Table 12 - Information Technology Capital Program Status Report
Grand Total
Number of Chartered Projects
Board Approved Program Budget
Remaining Unallocated Budget
Page 20
Project
Number Project Name Status
Allocated
Budget
SC18-05 P1 Laboratory HVAC Boiler Burner Replacement At Plant No.1 Active $454,131
SC19-03 Return Activated Sludge Pump Station Elevator Rehabilitation at Plant No. 2 Active $890,000
SC19-06 EPSA Standby Power Generator Control Upgrades at Plant No. 2 Active $3,450,000
SC20-02 Ocean Outfall Booster Station Elevator Rehabilitation Active $410,000
$5,204,131
4
$15,622,000
$10,417,869
Engineering Program Contract Performance Report
For Quarter Ending 6/30/2022
Table 13 - Operations & Maintenance Capital Program Status Report
Grand Total
Number of Chartered Projects
Board Approved Program Budget
Remaining Unallocated Budget
Page 21
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
PART 4 – SUPPLEMENTAL ENGINEERING SERVICES CONTRACT
In May 2016, OC San Board of Directors approved a $41 million professional services agreement with Jacobs Project Management Co. to provide supplemental engineering and support staff services for a four-year term with the option of three one-year renewals. The benefits of using a supplemental engineering services contract, as opposed to hiring
full-time staff or limited-term employees, include rapid mobilization of highly
skilled/technical staff, flexibility to change the mix of staff positions on an immediate and as-needed basis, the ability to reduce staff as workloads decrease, access to technical experts to support special tasks, and access to staff with wastewater project experience.
A status table for the supplemental engineering services contract summary is attached
under Table 14, and the supplemental engineering services labor summary can be
found under Table 15.
Table 14 – Supplemental Engineering Services Contract Status
Total Fees Time
Contract $41,000,000 86 months (1)
Actuals to Date $33,081,064 81% 74 months 86%
Remaining $7,918,936 19% 12 months 14%
(1)Assuming one more 1-year extension
Table 15 - Supplemental Engineering Services Labor Summary
This Quarter Inception to Date
Labor Hours 14,252 210,607
Full Time Equivalents 31.7 20.6
Labor Costs (no expenses) $2,252,212 $28,181,186
Average Hourly Rate $158 $134
This existing contract can be extended through June 2023. On April 27, 2022, Staff requested and obtained Board’s approval of two new supplemental engineering services agreements. All new resource requests will utilize these two new agreements,
while the existing resource requests will either be completed prior under the existing contract or transferred some time in the next year to the new contracts.
Page 22
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Engineering Program
Contract Performance Report
For the Period Ending June 30, 2022
PART 5 – ON-CALL SERVICES AGREEMENTS
OC San uses three sets of on-call services agreements for coating inspection and corrosion testing; materials testing, inspection, and other geotechnical testing; and surveying. Services are typically requested by inspection supervisors as needs arise, and the work is generally spread among the available firms.
Table 16 lists the contract limits and funds expended to date for each of the agreements
which became effective in May 2019 and expired on April 30, 2022 (PSA2019). The contract limit for Ninyo & Moore was increased from $300,000 to $600,000 in April 2020 because that firm was conducting all the associated testing for Newhope-Placentia Trunk Sewer Replacement Project, Project No. 2-72 B&C, and the original contract limit was not
adequate. For each of these services, OC San typically uses a single firm for a particular
construction contract.
Three new sets of contracts (PSA2022) were approved by the Board on March 23, 2022 and expire on April 30, 2025. The status of these contracts is included in Table 17.
Page 23
OC ~SAN
ORANGE COUNTY SANITATION DISTRICT
Contract Limit Total Costs
Incurred Remaining
Corrpro Companies, Inc.$200,000 $18,400 $181,600
CSI Services, Inc.$200,000 $77,974 $122,026
On-Site Technical Services, Inc.$200,000 $0 $200,000
Atlas Technical Consultants $300,000 $264,788 $35,213
Koury Engineering and Testng, Inc.$300,000 $187,111 $112,890
Ninyo & Moore $600,000 $560,955 $39,045
Bush and Associates, Inc.$200,000 $10,846 $189,154
Cannon Corporation $200,000 $110,911 $89,089
D.Woolley & Associates $200,000 $71,667 $128,333
Michael Baker International, Inc.$200,000 $170,422 $29,578
Stantec Consulting Services, Inc.$200,000 $100,527 $99,473
Surveying Services (PSA2019-002)
Materials Testing, Inspection, & Geotech Testing Services (PSA2019-003)
Coating Inspection and Corrosion Testing Services (PSA2019-001)
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 16 - On Call Service Agreements Status Report
PSA2019
Consultant
Page 24
Contract Limit Total Costs
Incurred Remaining
CSI Services, Inc.$300,000 $0 $300,000
Diversified Project Services Int'l (DPSI)$300,000 $0 $300,000
AESCO $400,000 $0 $400,000
Atlas Technical Consultants $400,000 $0 $400,000
Koury Engineering and Testng, Inc.$400,000 $0 $400,000
MTGL, Inc $400,000 $0 $400,000
D.Woolley & Associates $200,000 $0 $200,000
Michael Baker International, Inc.$200,000 $1,726 $198,275
Psomas $200,000 $0 $200,000
Stantec Consulting Services, Inc.$200,000 $0 $200,000
Engineering Program Contract Performance Report
for Quarter Ending 6/30/2022
Table 17 - On Call Service Agreements Status Report
Surveying Services (PSA2022-002)
Geotechnical Testing Services (PSA2022-003)
PSA2022
Coating Inspection Services (PSA2022-001)
Consultant
Page 25
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2462 Agenda Date:9/7/2022 Agenda Item No:5.
FROM:James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
ANIONIC POLYMER SPECIFICATION NO. C-2021-1252BD CONTINGENCY INCREASE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a unit price contingency increase of 5% for a total annual contingency amount of 15%
to the Anionic Polymer Specification No. C-2021-1253BD contract with Polydyne, Inc. for the
term of November 1, 2022 through October 31, 2023; and
B. Approve a unit price contingency increase of 5% for the remaining three, one-year renewal
periods; for a total annual contingency amount of 15%.
BACKGROUND
Anionic polymer and ferric chloride are added to the primary influent at both Orange County
Sanitation District (OC San) Plant Nos. 1 & 2 to enhance organic removal and improve settling of
suspended solids during primary treatment. This is defined as chemically enhanced primary
treatment (CEPT).
Solids and organics not captured and removed in primary treatment are converted into biological
solids in secondary treatment. Secondary treatment is more energy intensive and secondary solids
are more difficult to digest, have lower methane production, and higher dewatering and biosolids
hauling costs relative to primary solids.
RELEVANT STANDARDS
·Meet volume and water quality needs for the GWRS
·24/7/365 treatment plant reliability
PROBLEM
The proposed unit cost has increased beyond the approved annual contingency amount. Propylene
and acrylonitrile (two key raw materials in anionic polymer) have seen over a 40% average increase
in a year-over-year comparison. Freight continues to be a record high, up 34% over the last 12
months, impacting raw materials and shipping costs.
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2462 Agenda Date:9/7/2022 Agenda Item No:5.
PROPOSED SOLUTION
Staff recommends the Board of Directors approve a contingency increase.
TIMING CONCERNS
The existing agreement expires on October 31, 2022.
RAMIFICATIONS OF NOT TAKING ACTION
If anionic polymer is not used in the primaries,it will result in increased solids and organics loading to
the secondary treatment plants.Increased energy usage and operating costs can be expected.Less
solids captured from the primary treatment process reduces digester gas production.
PRIOR COMMITTEE/BOARD ACTIONS
September 2021 -Approved a Chemical Supplier Agreement to Polydyne,Inc.for the purchase of
Liquid Anionic Polymer,Specification No.C-2021-1252BD,for the period of November 1,2021
through October 31,2022,for a unit price of $4.50 per active pound delivered,plus applicable sales
tax for a total estimated annual amount of $685,125,with four,one-year renewal options;and
approved an annual unit price contingency of 10%.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San’s Purchasing Ordinance.This item has been
budgeted in the FY2022-2023 Operating Budget,Division 830,Supplies line item (Section 6,Page
84)and Division 840,Supplies line item (Section 6,Page 88).The available funding is sufficient for
this action.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2468 Agenda Date:9/7/2022 Agenda Item No:6.
FROM:James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
COLLECTION SYSTEM CONDITION MONITORING SERVICE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve a contingency increase of $17,777 (10%) to an existing five-year Service and Monitoring
Purchase Order Agreement (107432-OB) of $177,778 with Hadronex, Inc. dba SmartCover Systems
for field device communication and monitoring services, for a new total contingency of $35,554
(20%).
BACKGROUND
The SmartCover Systems devices are deployed in the Orange County Sanitation District (OC San)
collection system at critical locations. These locations are monitored in real-time for water level
changes and hydrogen sulfide gas generation. Staff is alerted when undesirable conditions arise and
responds to rectify the situation. Additionally, these monitors are employed for hydrogen sulfide gas
generation monitoring to determine the optimal chemical dosing rates and locations for odor and
corrosion suppression.
In December 2021, the Board of Directors approved a Service and Monitoring Purchase Order
Agreement to SmartCover Systems for a total amount not to exceed $177,778 and a contingency of
$17,777 (10%). The term covers a five-year period through September 30, 2026, to remotely monitor
sewer conditions, potential sewer overflows, and hydrogen sulfide gas generation in the collection
system.
RELEVANT STANDARDS
·Protect OC San assets
·Achieve less than 2.1 sewer spills per 100 miles
·12 or fewer odor complaints per year under normal operating conditions in the collection
system
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2468 Agenda Date:9/7/2022 Agenda Item No:6.
PROBLEM
The current agreement authorization of funds is insufficient to cover the price increase associated
with additional units that are requested.The cost of $29,803.62 for five additional units exceeds the
original contingency amount approved for this purpose.It is also anticipated that additional units
need to be installed for monitoring in other locations in the collection system,which require additional
funding.Service renewal costs for the additional units have increased beyond what the original
contingency of 10% can cover.
PROPOSED SOLUTION
Approve an additional contingency of 10%to cover the costs of added units to increase monitoring
coverage and prevent service interruptions.
TIMING CONCERNS
A service interruption will occur if no action is taken to add funding for the additional monitoring units.
RAMIFICATIONS OF NOT TAKING ACTION
The resulting service interruption will lead to the inability to monitor these locations for potential
sewer spills and excessive hydrogen sulfide gas generation.
PRIOR COMMITTEE/BOARD ACTIONS
December 2021 -Approved a Five-Year Service and Monitoring Purchase Order Agreement with
Hadronex,Inc dba SmartCover Systems for field device communication and monitoring services,for
the total amount of $177,778 billed in annual installments;and approved a contingency of $17,777
(10%).
ADDITIONAL INFORMATION
The additional five units requested are not in the scope of the original service agreement for thirty-
one units with SmartCover Systems.Staff identified the additional locations based on a need to
monitor field conditions and mitigate sewer spill risk and excessive chemical use.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San's Purchasing Ordinance.This budgeted
recommendation is in the FY2022-2023 Budget,Operations and Maintenance Department,Division
820,Repairs and Maintenance line item,Operating Expense,Section 6 Page 72.The available
funding is sufficient for this action.
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File #:2022-2468 Agenda Date:9/7/2022 Agenda Item No:6.
Date of Approval Contract Amount Contingency
12/01/2021 $177,778 $17,777 (10%)
09/28/2022 $17,777 (10%)
ATTACHMENT
The following attachment(s)may be viewed online at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2469 Agenda Date:9/7/2022 Agenda Item No:7.
FROM:James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
PLANT NO. 1 ACTIVATED SLUDGE AERATION DIFFUSER MEMBRANE REPLACEMENT
REPAIR
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a Purchase Order Contract to SS Mechanical Construction Corp. to provide Aeration
Basin Disc Replacement, Specification No. S-2022-1334, for a total amount not to exceed
$171,930 for the period beginning October 1, 2022, through September 30, 2023, with four (4)
one-year renewal options; and
B. Approve an annual contingency of $17,193 (10%).
BACKGROUND
The Activated Sludge Process uses fine bubble diffusion aeration systems to treat primary effluent by
dissolving oxygen in the primary effluent to support highly concentrated bacteria which metabolizes
organic matter in wastewater. There are 16 reactor basins with 8,500 individual rubber membranes
located at the bottom of each reactor basin at Orange County Sanitation District (OC San) Plant No.
1. Compressed air is piped to the individual membranes and forced through tiny holes in the rubber
membranes making fine bubbles.
The rubber membranes have an approximate life expectancy of 7 to 10 years. The discs must be
replaced as the holes in the discs become stretched or clogged and the rubber becomes brittle. As a
result, the efficiency of the whole system is diminished.
RELEVANT STANDARDS
·Meet volume and water quality needs for the GWRS
·Maintain a proactive asset management program
·Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2469 Agenda Date:9/7/2022 Agenda Item No:7.
PROBLEM
Some of the Plant No.1 Activated Sludge diffuser membranes have been in operation for over 10
years and need replacement.As a result,the oxygen transfer efficiency has diminished which results
in higher energy costs.
PROPOSED SOLUTION
Approve a low bid Purchase Order Contract with SS Mechanical Construction Corp.(Spec.No.S-
2022-1334)to replace the aeration diffusers in three reactor basins per year at Plant No.1 Activated
Sludge facilities.
TIMING CONCERNS
The fine bubble air diffusers that cover the bottom of the aeration basins have become clogged or
stretched over time resulting in much greater costs in air compressor energy usage for appropriate
oxygen transfer to support the activated sludge treatment process.
RAMIFICATIONS OF NOT TAKING ACTION
Inefficient oxygen transfer results in higher energy costs.In addition,there are various known issues,
such as leaks which are affecting the performance of Plant No.1 Activated Sludge Plants Nos 1 &2.
If not corrected,the Plant performance will eventually drop to unacceptable levels,negatively
affecting effluent water quality,Ground Water Replenishment System production,and OC San
operations.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San issued a Notice Inviting Bids in June of 2022. Eight (8) bids were received as follows:
Company Name Bid Determination
SS Mechanical Construction Corp.$171,930.00 Responsive
MPK Solutions General A Eng Contractor $196,980.39 Responsive
J.R. Filanc Construction Co. Inc.$197,100.00 Responsive
Vicon Enterprise Inc.$198,000.00 Responsive
Abhe & Svoboda Inc.$209,751.00 Responsive
Tharsos Inc.$237,666.00 Responsive
Downstream Services, Inc.$241,584.00 Responsive
Garney Pacific, Inc.$585,000.00 Responsive
SS Mechanical Construction Corp.was found to be the lowest responsive and responsible bidder.
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File #:2022-2469 Agenda Date:9/7/2022 Agenda Item No:7.
SS Mechanical Construction Corp.was found to be the lowest responsive and responsible bidder.
Therefore,staff recommends approving a Purchase Order Contract to SS Mechanical Construction
Corp.
A contingency of 10%is recommended because of the potential for additional work which may be
required once the aeration system is disassembled.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with the authority levels of OC San’s Purchasing Ordinance.This
recommendation will be funded under the Repairs and Maintenance line item for the Plant No.1
Maintenance Division (Adopted Budget Fiscal Year 2022-23 and 2023-24,Section 06,Page 92),and
the available funding is sufficient for this action.
Date of Approval Contract Amount Contingency
09/07/2022 $171,930 $17,193 (10%)
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2452 Agenda Date:9/7/2022 Agenda Item No:8.
FROM:James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Fiscal Year 2021-22 Fourth Quarter Odor Complaint Report.
BACKGROUND
During the fourth quarter of FY 2021-22, the Orange County Sanitation District (OC San) had the
following attributable odor complaints: Plant No. 1 had two attributable odor complaints, Plant No. 2
had three attributable odor complaints, and the collection system had three attributable odor
complaints. A summary of the odor complaints with a table tracking the history is included as an
attachment.
RELEVANT STANDARDS
·Zero odor incidents/events under normal operating conditions for Plant Nos. 1 and 2
·Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
·12 or fewer odor complaints per year under normal operating conditions in the collection
system
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda
package:
·FY 2021-22 Fourth Quarter Odor Complaint Report
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2021/22 – 4th Quarter
Plant No. 1 Treatment Facility Odor Complaint Summary
Plant No. 1 received two attributable odor complaints during the 4th quarter. Both odor complaints were reported on April 19, 2022. The odor occurred during maintenance work on Headworks
Scrubbers Nos. 3 and 4 and Bioscrubber No. 9. Bleach dosing was increased to mitigate odors.
Plant No. 2 Treatment Facility Odor Complaint Summary
Plant No. 2 received three attributable odor complaints during the 4th quarter. One odor complaint was reported on June 13, 2022. Odor originated from the truckloading area. Bleach dosing was increased to the truckloading scrubber to mitigate odor. Two odor complaints were reported on June 30, 2022. Odor originated from draining Trickling Filter B for emergency repairs. Bleach dosing was increased to mitigate odors.
Collections Facilities Odor Complaint Summary
The Collection System received three attributable odor complaints during the 4th quarter. The first complaint in the City of Westminster was caused by fugitive odor emissions originating from an
active construction project 3-62 Westminster Force Main Replacement. The project management team and construction inspectors were aware of the odor issue and planned to monitor and address the issue proactively. The second odor complaint occurred in the City of Santa Ana. The odor
complaint was caused by sewer pressurization and ventilation of foul odors escaping from a deteriorated manhole cover. The manhole cover was sealed to prevent future fugitive odor emissions. Staff submitted a task order to replace the deteriorated manhole cover. The third odor
complaint occurred in the Unincorporated Community of Rossmoor. The odor complaint was caused by a manhole that was not re-sealed after contractor work. The manhole was sealed to prevent future fugitive odor emissions.
All Odor Complaints Tracking
Apr. 2022 to Jun. 2022 1st Qtr FY 21/22
2nd Qtr FY 21/22
3rd Qtr FY 21/22
4th Qtr FY 21/22
Cumulative FY 21/22
All Public Complaints Collections P1 P2 Total Total Total Total Total
Attributable to OC San 3 2 3 2 0 2 8 12
Not
Attributable to OC San 4 3 4 6 6 10 11 33
Total Public Complaints
Received:
7 5 7 8 6 12 19 45
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2481 Agenda Date:9/7/2022 Agenda Item No:9.
FROM:James D. Herberg, General Manager
Originator: Riaz Moinuddin, Director of Operations & Maintenance
SUBJECT:
FLEET VEHICLE REPLACEMENT PURCHASE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve the purchase of replacement vehicles for OC San's fleet as originally approved in the
adopted fiscal year 2022/23 budget in the amounts of:
·Three light-duty trucks - $133,500
·One step van - $136,900
·Two medium-duty utility trucks - $225,000
B. Approve the re-purchase of the remaining replacement vehicles for OC San's fleet as originally
approved in the adopted fiscal year 2021/22 budget in the remaining amounts of:
·One medium-duty truck - $67,500
·One heavy-duty truck - $260,000
·Ten Hybrid SUVs (AWD) - $357,400
·Four light-duty trucks - $150,000
C. Delegate to the General Manager and Purchasing Manager the authority to purchase the
above listed replacement vehicles, through cooperative contracts, at the not to exceed prices
listed above, during the fiscal year.
BACKGROUND
Orange County Sanitation District (OC San) maintains a fleet of vehicles necessary to meet its
business needs. The fleet is comprised of 10 heavy-duty equipment trucks, 25 medium-duty trucks,
77 light-duty trucks, 20 sedans, 15 SUVs, 1 bus, and 19 vans, for a total of 167 vehicles.
The Fleet Services Division systematically replaces vehicles as part of an overall fleet right-sizing
and modernization strategy. The replacement is based on the current vehicle's ability to meet the
assigned group's needs, vehicle age, maintenance cost, condition, and mileage. All vehicles were
identified as required for business needs through a baselining effort during the budget preparation
process for the fiscal year 2022/23.
Each year several vehicles are identified for replacement and proposed during the budget
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2481 Agenda Date:9/7/2022 Agenda Item No:9.
Each year several vehicles are identified for replacement and proposed during the budget
preparation process.The Board subsequently approves vehicle procurements under the capital
equipment section of the budget in June of each year.To capitalize on the most cost-effective means
to purchase the vehicles,OC San enters into a purchase order agreement with cooperatives that
work directly with vehicle manufacturers.OC San benefits from eliminating unnecessary added
options of the retail market through dealer shopping and ensures adherence with internal vehicle
specifications.
Approximately 25%of OC San's vehicles are "Green"or Flex-fuel vehicles.All replacement vehicles
are evaluated for "Green"(electric,hybrid,CNG)technology application to ensure adherence with the
appropriate regulations.
RELEVANT STANDARDS
·Participate in local, state, and national cooperative purchasing programs
·Ensure the public's money is wisely spent
·Maintain a proactive asset management program
PROBLEM
Vehicle manufacturing has been disrupted due to global events affecting raw materials and supply
chains.Models identified by OC San for replacement have been affected by tight vehicle supplies
with quickly changing order cutoff deadlines due to industry demand.This has resulted in OC San
losing the ability to replace vehicles within its fleet and cost effectively procure vehicles.
PROPOSED SOLUTION
Enter into purchase order agreements with cooperative providers to allow the ability to quickly adapt
to unpredictable order deadline windows for factory build systems.Authorize the General Manager
and Purchasing Manager to execute purchase orders with cooperative agreements for vehicle
purchases.This will enable staff to meet flexible and changing manufacturer order deadlines for the
purchase of vehicles.
TIMING CONCERNS
Due to supply chain issues,vehicle manufacturers are prematurely closing ordering windows.
Manufacturer order periods for the coming model year are late to open and expected to remain open
for only a short number of days, instead of six months.
RAMIFICATIONS OF NOT TAKING ACTION
The vehicles selected for replacement are unreliable,deteriorating,costly,no longer economical to
maintain,and lack modern safety features currently required for fleet vehicles.Unscheduled
maintenance costs are increasing and vehicle reliability will compromise the mobility needs of staff.
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File #:2022-2481 Agenda Date:9/7/2022 Agenda Item No:9.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OC San proceeded to purchase Board approved replacement vehicles in the fiscal year 2021/22 and
was not successful due to the unpredictability of the manufacturer ordering time frames.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of OC San's Purchasing Ordinance.This item is
budgeted. Section 08,page 94 of FY2022-23 and Section A, page 16 of FY2021-22 Update.
ATTACHMENT
The following attachment(s)may be viewed online at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 8/30/2022Page 3 of 3
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OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2194 Agenda Date:9/7/2022 Agenda Item No:10.
FROM:James D. Herberg, General Manager
Originator: Lan C. Wiborg, Director of Environmental Services
SUBJECT:
OC SAN REGULATORY COMPLIANCE UPDATE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Each month, staff provides an informational presentation on topics of interest to the Board of
Directors. This month’s topic: Orange County Sanitation District Environmental Services will present
an update on regulatory compliance.
RELEVANT STANDARDS
·Comply with the Clean Water Act
·Safe, beneficial reuse of Biosolids
·Meet volume and water quality needs for the GWRS
ATTACHMENT
The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda
package:
·Presentation
Orange County Sanitation District Printed on 8/30/2022Page 1 of 1
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
8/30/2022
1
Environmental Compliance Program
Presented by:Tom Meregillano, Environmental Supervisor
Environmental Services Department
Operations Committee Meeting
September 7, 2022
2
Environmental Services Department
Resource Protection Division (Pretreatment Program)
Environmental Services Department
Industrial Source Control
Non-Industrial Source ControlSource Control Inspection Microbiology, General Chemistry, SamplingOcean Monitoring
Environmental Laboratory and Ocean Monitoring Division
Analytical ChemistryCompliance
1
2
8/30/2022
2
Com/Res/Industrial
4
7 Resource Protection -GWRS
Compliance-Effluent
Laboratory - Clients Resource Protection, Compliance, Ocean
Monitoring
1 Resource Protection -Pretreatment
6 Ocean Monitoring
5 Compliance – Water Quality
2 Compliance
-Influent/Air
3 Compliance-Solids
Ocean
Treatment Plant
Environmental Services Department
3
Environmental Services Department
Environmental Compliance and Reporting Governance
Santa Ana Regional Water Quality Control Board
FEDERAL
STATE
REGIONAL/LOCAL
4
Environmental Compliance and Reporting Governance
3
4
I Woll
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Water Boards
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Cal Recycle ~
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8/30/2022
3
Environmental Compliance and Reporting Governance
DW Urban Runoff
Blue arrow – not regulated via permitRed arrow – regulated
5
Environmental Compliance and Reporting Governance
6
Overview of Compliance Area
Plant No. 1
Plant No. 2
5
6
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8/30/2022
4
California
Arizona
California/AZ Counties – Composting Sites
Arizona Counties – Land Application Sites
Kern San Bernardino
La Paz
Yuma
7
Overview of Compliance Area
•Regulatory Driver: NPDES
Permit – Discharge limits and
Performance Goals
•Monitoring: Over 12,500
analyses per year
•Reporting Frequency:
Monthly, quarterly, semi-
annually, and annual
•Inspections: EPA and Regional
Water Quality Control Board
•Internal Audits: Annual
8
NPDES Permit – Discharge Monitoring Reporting
7
8
8/30/2022
5
Monitoring Locations
9
NPDES Permit – Water Quality Monitoring
•Monitoring: Over 42,200
analyses per year (core,
regional, SPS, research)
•Reporting Frequency:
Monthly, quarterly, semi-
annually, and annual
Regulatory Driver:
Title V, AQMD Rules
and CARB
Regulations
Inspections:
Annual
Reporting:
Quarterly, semi-
annual, annual, and
incident reporting
Internal Audit:
Annual
Air Quality – Compliance Reporting and Monitoring
Boilers FlaresEnginesOdor Control
Generators Fleet/MaintenancePump Stations Construction
>70,000 Data Points/Year/Engine
>1,000 Data
Points/Year/Scrubber >8,700 Data Points/Year/Boiler
>4,300 Data Points/Year/Flare
>8,700 Data Points/Year/Station >8,700 Data Points/Year/Generator
Monitor >200
Units Air Permitting and Monitoring
10
9
10
8/30/2022
6
11
Stormwater and Sanitary Sewer Overflow Reporting
OC San Sewer Lines
Service AreaRegulatory Driver: NPDES
(Stormwater Section), General
Orders - SSSWDR and
Construction Stormwater,
UST/ABT regulations
Inspections: Frequent
inspections
Reporting: Monthly reporting, and
incident reporting
Internal Audit: Stormwater
Annual and Sanitary Sewer
System Biennial
• Collaboration with
regulators
• Regulatory advocacy
• Internal audit program
• Interactive compliance
and regulatory tracker
dashboards
Working Smarter
Status OK
Status Warning
Status Warning
12
11
12
Environmental
Compliance
Program
Active Compliance Tasks Only
□ ·-A,rQual,ty
DrsdlargeMonnonng
Environmental Auditing
lnterplantGasLine
OceanMonrtoring
PostConsuuct,onM1\Jga11on
• ... • • • • • • •
Sanitary S-Ove<flo~ •
Stormwatff •
Undergroun<IStoragelanks •
• L:::,. •
8/30/2022
7
• Organic Diversion – Food Waste
• Constituents of Emerging Concern – PFAS,
Microplastics, Flame Retardants, Pharmaceutical
and Personal Care Products
• Harmful Algal Bloom
• AB 617 Implementation – California Air Resources
Board
Future Concerns and Collaborations
13
Noncompliance Risk and Liabilities
Fines: Up to $25,000 per day
14
13
14
Hyperion plant still releasing partially treated sewage 5 miles offshore
Wastewater Is ·not being treated to the level that lt Is normally treated be<:ause of the damage to the plant: says a water
qualltyboardoffldal
0000 REGISTER
Record sewage spill hits Laguna Beach just after council approves more
funding for sewer maintenance
, ...... _______ ... _ .. _____ .. _ _, __ _ __ ... ______ ,_ ___ .,, __ .,, ___ ..., __ .,, __
---~ ............ ,_...,,. ... ,_ .. .._ __ IICNQ,
8/30/2022
8
Meet the Team
15
Contact:
Tom Meregillano, Environmental Supervisor
Email: Tmeregillano@ocsan.gov
Phone: (714) 593-7457
Questions
16
15
16
OPERATIONS COMMITTEE
Agenda Report
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
File #:2022-2483 Agenda Date:9/7/2022 Agenda Item No:11.
FROM:James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
SUPERCRITICAL WATER OXIDATION RESEARCH PROJECT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information item.
BACKGROUND
The Orange County Sanitation District (OC San) collects and processes 185 million gallons of
wastewater every day. Cleaning this water results in concentrated solids called sludge and scum.
These energy rich solids are processed through anaerobic digestion to create methane-rich gas and
biosolids. The methane-rich gas is cleaned and used in the treatment plants to make electricity and
heat. Biosolids are the residual material commonly used in the agricultural industry as a soil
amendment.
OC San continues to actively pursue management options to maintain a long-term program that
promotes beneficial use of biosolids. In accordance with the principles of its biosolids management
policy (Resolution No. OCSD 13-03), OC San maintains a diverse portfolio of biosolids management
options that utilize multiple contractors, facilities, and product markets, while maintaining fail-safe,
back-up options. This portfolio ensures that OC San has reliable options for managing the material
should regulations, market conditions, severe weather, or other situations impact any one
management option.
Staff has also been following a new technology for solids treatment for several years that takes
advantage of a unique property of water at high temperature and pressure. The technology presents
an opportunity to convert all complex organic material (including plastics and PFAS) to more basic
and benign compounds like nitrogen, water, carbon dioxide, and mineral salts.
A new company, 374Water Systems, Inc. (374Water), with a novel, simpler process design, was
moving to scale-up the process technology from a one-ton-per-day unit patented and operating at
Duke University in North Carolina. Assistant General Manager Rob Thompson witnessed the
operation of the unit in North Carolina in May 2021. OC San entered into an agreement with
374Water to scale up and operate a six-ton-per-day unit as part of OC San’s research program and,
if successful, potentially a thirty-ton-per-day unit.
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OC6SAN
ORANGE COUNTY SANITATION DISTRICT
File #:2022-2483 Agenda Date:9/7/2022 Agenda Item No:11.
It is also important to note that this process will only treat concentrated solids streams,not the entire
water flow.Part of the research process will be to document the ability of the system to destroy
plastics,PFAS type compounds,and other constituents of emerging concern that can be
concentrated in sludge streams.The proposed research/demonstration program would be capable
of treating raw primary and secondary sludge, biosolids, and food waste.
OC San has a long history of researching new and innovative technologies to improve wastewater
treatment and resource recovery.
Staff will provide an update on the assembly of the new six-ton-per-day unit,the AQMD permit
process and air emissions testing,the design of the site preparation project that will be competitively
advertised and bid,the status of potential federal funding,and the opportunity to partner with other
government agencies on this research project.
RELEVANT STANDARDS
·Provide technology leadership to the wastewater industry
·Search for technology solutions to neutralize constituents of emerging concern
·Maintain a culture of improving efficiency
PRIOR COMMITTEE/BOARD ACTIONS
December 2021 -Approved a Professional Services Agreement to 374Water Systems,Inc.for the
Supercritical Water Oxidation Demonstration at Plant No.1,Project No.RE21-01,to provide goods
and services for demonstration of the 374Water AirSCWO Nix6 System,for an amount not to exceed
$5,139,000;and approved contingency funds for Project No.RE21-01 for a combined total not to
exceed $514,000 (10%).
November 2021 -Operations Committee deferred consideration of the project until the next meeting
and requested additional information regarding the item.
July 2021 - Operations Committee Information Item.
ADDITIONAL INFORMATION
The site and utilities design work for this project is being finalized by 374Water.The execution of the
Public Works site and utilities work will be competitively bid by OC San under an upcoming separate
procurement.
CEQA
The project is exempt from CEQA and a Notice of Exemption was filed with the OC Clerk-Recorder
on November 23, 2021.
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File #:2022-2483 Agenda Date:9/7/2022 Agenda Item No:11.
FINANCIAL CONSIDERATIONS
The approved item will be funded through the Research Program (M-RESEARCH)and has been
budgeted (FY2022-23, Section 8, Page 10).
To ensure the project budget to construct the site improvements is adequate,OC San worked with
374Water on the accuracy of the most recent construction cost estimate.This construction cost
estimate did increase significantly.However,there is adequate budget in the Research Program to
accommodate this increase.
ATTACHMENT
The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda
package:
N/A
Orange County Sanitation District Printed on 8/30/2022Page 3 of 3
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
ACWA Association of California
Water Agencies LOS Level Of Service RFP Request For Proposal
APWA American Public Works
Association MGD Million Gallons Per Day RWQCB Regional Water Quality
Control Board
AQMD Air Quality Management
District MOU Memorandum of
Understanding SARFPA Santa Ana River Flood
Protection Agency
ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor
BOD Biochemical Oxygen Demand NEPA National Environmental Policy
Act SARWQCB Santa Ana Regional Water
Quality Control Board
CARB California Air Resources
Board NGOs Non-Governmental
Organizations SAWPA Santa Ana Watershed
Project Authority
CASA California Association of
Sanitation Agencies NPDES National Pollutant Discharge
Elimination System SCADA Supervisory Control And
Data Acquisition
CCTV Closed Circuit Television NWRI National Water Research
Institute SCAP
Southern California
Alliance of Publicly Owned Treatment Works
CEQA California Environmental
Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality
Management District
CIP Capital Improvement
Program OCCOG Orange County Council of
Governments SOCWA South Orange County
Wastewater Authority
CRWQCB California Regional Water
Quality Control Board OCHCA Orange County Health Care
Agency SRF Clean Water State
Revolving Fund
CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan
CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow
EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources
Control Board
EMT Executive Management Team OSHA Occupational Safety and
Health Administration TDS Total Dissolved Solids
EPA US Environmental Protection Agency PCSA
Professional
Consultant/Construction
Services Agreement
TMDL Total Maximum Daily Load
FOG Fats, Oils, and Grease PDSA Professional Design Services
Agreement TSS Total Suspended Solids
gpd gallons per day PFAS
Per- and Polyfluoroalkyl
Substances WDR Waste Discharge
Requirements
GWRS Groundwater Replenishment
System PFOA Perfluorooctanoic Acid WEF Water Environment
Federation
ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation
IERP Integrated Emergency
Response Plan POTW Publicly Owned Treatment
Works WIFIA Water Infrastructure
Finance and Innovation Act
JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the
Nation Act
LAFCO Local Agency Formation
Commission PSA Professional Services
Agreement WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants.
DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample.
GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”).
GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70
million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS
process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance.
PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects.
PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon).
PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents.
PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater.
SLUDGE – Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater.
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans.
WASTEWATER – Any water that enters the sanitary sewer.
WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.