Loading...
HomeMy WebLinkAbout12-16-2009 Steering Committee Agenda Packet AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, DECEMBER 16, 2009 AT 5:30 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708-7018 www.ocsd.com DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER • North County Collections Yard Update REPORT OF GENERAL COUNSEL ACTION ITEMS 1. Approve minutes of the November 18, 2009 Steering Committee meeting. 2. Recommend to the Board of Directors to: a) Approve the Five-Year Strategic Plan dated November 2009; and, b) Direct staff to implement goals and strategies contained in the Plan. INFORMATION ITEMS 3. Public Affairs Monthly Update (Gold) December 16, 2009 CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session, if necessary. 4. A. Convene in closed session. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957(b)(1)) 1. Agency Designated Representatives: James D. Ruth, General Manager; Robert Ghirelli, Assistant General Manager; Lorenzo Tyner, Director of Finance and Administrative Services; Jeff Reed, Human Resources and Employee Relations Manager; and Paul Loehr, Human Resources Supervisor. 2. Employee Organizations: a). Orange County Employees Association; b). International Union of Operating Engineers, Local 501; and c). Supervisors, Professional Management Team (part of Peace Officers Council of California). B. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY ADJOURNMENT The next Steering Committee meeting is scheduled for January 27, 2010 at 5:30 p.m. December 16, 2009 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board,are available for public inspection in the office of the Clerk of the Board,located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Clerk of the Board ten days in advance of the Committee meeting. Committee Chair: Doug Davert (714)318-9550 General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)415-1006 Clerk of the Board: Penny Kyle (714)593-7130 E-mail: pkyle(a)ocsd.com STEERING COMMITTEE Meeting Date To Bd. of Dir. 12/16/09 12/16/09 AGENDA REPORT Item Number Item Number 2 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Robert P. Ghirelli, Assistant General Manager Project Managers: Barbara Collins and Michael Gold GENERAL MANAGER'S RECOMMENDATION 1) Approve the Five-Year Strategic Plan dated December 2009; and, 2) Direct staff to implement goals and strategies contained in the Plan. SUMMARY Note: At the November 18 board meeting the five-year strategic plan was presented for approval by the Board of Directors. One of the four new goals proposed in the Plan was the Communications Initiative. This element of the plan was discussed and several board members felt it was not the right time to undertake this work, given the economic situation and the financial challenges many of our member agencies are facing in their own communities. Accordingly, the Strategic Plan was revised to reflect this change by eliminating the Communications Initiative from the document. The revised plan is presented tonight for your consideration. The strategic plan has been updated for 2010 and contains a summary of accomplishments over the past year as well as levels of service and new goals. The plan includes OCSD's mission, vision and core values and does not carry any additional costs associated with the new goals. PRIOR COMMITTEE/BOARD ACTIONS November 18, 2009: The Board of Directors requested further review and reconsideration of the Strategic Plan at the December 16 meeting. ADDITIONAL INFORMATION Strategic Plan Update Process In 2007, the Board of Directors held a series of workshops to develop a Five-Year Strategic Plan containing not only goals and levels of service, but also updated statements of mission, vision and core values. The three month process culminated in adoption of a new plan in November 2007. The plan was updated with new goals in November 2008 following a strategic planning workshop. Form No.DW-102.1 Agenda Report—Board Revised: 09/01/2009 Page 1 To update the plan for 2010, the executive management team met in July 2009 to discuss preliminary ideas and suggestions for updates to the plan. These suggested goals were discussed at a joint meeting of department heads and managers in August. Following this meeting, the issues were distilled into four new goals proposed for the next five years. Staff drafted one-page issue papers for each goal that were presented to the Board of Directors. Board Input On October 21, the Board of Directors participated in a workshop to discuss the four new goals. The well-attended meeting generated some comments and questions. While the discussion did not yield any new goals or significant modification of existing plans, several board members had comments and questions. A summary of the comments (and staff responses) is presented below: Goal 1—Leadership Development. There was board consensus on this item with the suggestion that if the program is successful, consideration be given to opening the program to participation by other Orange County agencies. Goal 2—Communications. After much discussion about the need for and scope of a branding initiative proposed by staff, the Board reached consensus support for recasting this goal as a communications initiative that would refresh and refocus existing outreach materials, explore emerging social media technology, and upgrade the website. Goal 3—Chemical Sustainability. There was board consensus for moving forward on this goal with a request to include measurable goals and benchmarks in the chemical sustainability plan. Goal 4—Cost Recovery. There was board consensus on this goal. Board Members requested that the GAP water project be included in the review and that OCSD continue to maintain its leadership role in regional issues such as the FOG (fats, oil, grease) control program and regional organizations such as the Southern California Coastal Water Research Project. Finally, the Board asked staff to continue with implementation of the Cooperative Projects Program to help local agencies correct sewer infiltration problems. Staff noted that while the program will end this year, we will consider worthwhile projects on a case- by-case basis as they are brought to our attention by local agency sponsors. Continual Improvement In addition to the new goals (marked "new" in the plan) there are some other minor changes from last year's plan. One outdated level of service target for the collection system was deleted and the level of service lost work day rate target value was made more stringent. Overall, the updated Strategic Plan continues OCSD's goal of moving from good to great through annual assessments and incremental changes. Each year, the Board will Form No.DW-102.1 Agenda Report—Board Revised: 09/01/2009 Page 2 be asked to provide strategic leadership and guidance to District staff for setting goals and levels of service. The Steering Committee and Board are asked to adopt the new Five-Year strategic plan, which contains no new costs and will help guide the strategic direction of the organization and staff. CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A Form No.DW-102.1 Agenda Report—Board Revised: 09/01/2009 Page 3 STEERING COMMITTEE Meeting Date To Bd. of Dir. 12/16/2009 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Public Affairs Manager SUBJECT: Public Affairs Monthly Update GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY This report is the monthly Public Affairs Division update that includes legislative and political information from Washington, D.C. and Sacramento, lobbyists' activities, and outreach education and communication programs to member cities, employees and the public. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION Federal Legislative Report Eric Sapirstein, ENS Resources Federal political update At the end of November, staff worked to submit our requests through Congress for the upcoming Water Resources Development Act (WRDA) 2010 legislation. This year, OCSD has one request, which is a technical amendment to clarify the Santa Ana River Interceptor (SARI) line relocation cost responsibility. In 2007, staff successfully included the SARI relocation in WRDA as a backup measure in the event state flood subvention funds were unavailable. The legislative change increased the overall authorization by $100 million and added the SARI as a component of the total Santa Ana Mainstem Flood Control Project. Subsequently, the Army Corps of Engineers made the determination that absent specific language, the SARI relocation would be treated as a utility relocation and could not be counted as part of the local cost match. This issue is very important. For any Army Corps project, a 35 percent local match is required and after the project is complete, the Corps calculates how much was spent by the local agencies and how much they spent so if more than 35 percent local share was spent, it will be reimbursed. By adding the SARI relocation to the local share portion, it opens the door for possible reimbursement and greatly aids the County in terms of how much it has to contribute. The technical change would specify that the SARI relocation is a construction project and part of the overall Santa Ana Mainstem Flood Control Project. This change would cost no money and is being supported by Congressmen Miller and Calvert. We also submitted the request through Congresswoman Sanchez and Congressman Rohrabacher. Outreach, Education and Communication Activities Honor Walk Update This is the last call for Honor Walk nominations. Any Board member wishing to nominate a former Board Member or retired staff member is encouraged to submit their nominations soon. . Wastewater 101 Video Complete The training video that walks viewers through the entire wastewater treatment process, the Wastewater 101 Video, is now complete. This video follows a similar theme to the original video produced earlier that describes what we do, but goes into much greater detail. All Directors will be provided copies of this new video.