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HomeMy WebLinkAbout12-01-2021 Operations Committee Meeting Complete Agenda Packet ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19) AND ATTENDANCE AT PUBLIC MEETINGS Governor Newsom signed Assembly Bill (AB) 361 on September 16, 2021, which, in part, addresses the conduct of public meetings in light of the continued State of Emergency order. Effective October 1, 2021, AB 361 suspends the requirements located in California Government Code, Section 54953, Subdivision (b), Paragraph (3) specifically pertaining to the conduct of public meetings. As such, the Orange County Sanitation District (OC San) Board of Directors has determined that due to the size of OC San’s Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. OC San offers several ways in which to interact during meetings. You will find information as to these opportunities below. ONLINE MEETING PARTICIPATION You may join the meeting live via Teams on your computer or similar device or web browser by using the link below: Click here to join the meeting We suggest testing joining a Teams meeting on your device prior to the commencement of the meeting. For recommendations, general guidance on using Teams, and instructions on joining a Teams meeting, please click here. Please mute yourself upon entry to the meeting. Please raise your hand if you wish to speak during the public comment section of the meeting. The Clerk of the Board will call upon you by using the name you joined with. Meeting attendees are not provided the ability to make a presentation during the meeting. Please contact the Clerk of the Board at least 48 hours prior to the meeting if you wish to present any items. Additionally, camera feeds may be controlled by the meeting moderator to avoid inappropriate content. OC ~SAN ORANGE COUNTY SANITATION DISTRICT HOW TO PARTICIPATE IN THE MEETING BY TELEPHONE To join the meeting from your phone: Dial (213) 279-1455 When prompted, enter the Phone Conference ID: 728 161 310# All meeting participants may be muted during the meeting to alleviate background noise. If you are muted, please use *6 to unmute. You may also mute yourself on your device. Please raise your hand to speak by use *5, during the public comment section of the meeting. The Clerk of the Board will call upon you by using the last 4 digits of your phone number as identification. NOTE: All attendees will be disconnected from the meeting at the beginning of Closed Session. If you would like to return to the Open Session portion of the meeting, please login or dial-in to the Teams meeting again and wait in the Lobby for admittance. VIEW THE MEETING ONLINE ONLY The meeting will be available for online viewing only at: https://ocsd.legistar.com/Calendar.aspx HOW TO SUBMIT A COMMENT You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand as described above or alert the Clerk of the Board before or during the public comment period. You may also submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. TECHNICAL SUPPORT PRIOR TO AND DURING MEETINGS For technical assistance before and during the meeting, please call 714-593-7431. For any other questions and/or concerns, please contact the Clerk of the Board’s office at 714-593-7433. Thank you, in advance, for your patience in working with these technologies. We appreciate your interest in OC San! November 24, 2021 NOTICE OF MEETING OPERATIONS COMMITTEE ORANGE COUNTY SANITATION DISTRICT Wednesday, December 1, 2021 – 5:00 P.M. ACCESSIBILITY FOR THE GENERAL PUBLIC Your participation is always welcome. Specific information as to how to participate in this meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. A regular meeting of the Operations Committee of the Orange County Sanitation District will be held in the manner indicated herein on Wednesday, December 1, 2021 at 5:00 p.m. 0 ~SAN 10844 Ellis Avenue Fountain Valley, CA 92708 714.962.2411 ORANGE COUNTY SANITATION DISTRICT www.ocsan.gov Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. Serving: Anaheim Brea Buena Park Cypress Fountain Valley Fullerton Garden Grove Huntington Beach Irvine La Habra La Palma Los Alamitos Newport Beach Orange Placentia Santa Ana Seal Beach Stanton Tustin Villa Park County of Orange Costa Mesa Sanitary District Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District OPERATIONS COMMITTEE MEETING DATE BOARD MEETING DATE 12/01/21 12/15/21 * JANUARY DARK 01/26/22 02/02/22 02/23/22 03/02/22 03/23/22 04/06/22 04/27/22 05/04/22 05/25/22 06/01/22 06/22/22 07/06/22 07/27/22 AUGUST DARK 08/24/22 09/07/22 09/21/22 10/05/22 10/26/22 11/02/22 11/16/22 * * Meeting will be held on the third Wednesday of the month ROLL CALL OPERATIONS COMMITTEE Engineering and Operations & Maintenance Meeting Date: December 1, 2021 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Brooke Jones (Chair) Ryan Gallagher (Vice-Chair) Doug Chaffee Stephen Faessel Johnathan Ryan Hernandez Steve Jones Sandra Massa-Lavitt Paulo Morales Kim Nichols Bob Ooten Jesus J. Silva Chad Zimmerman John Withers (Board Chair) Chad Wanke (Board Vice-Chair) OTHERS Brad Hogin, General Counsel STAFF Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Kathy Millea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board ORANGE COUNTY SANITATION DISTRICT Effective 7/13/2021 BOARD OF DIRECTORS Complete Roster AGENCY/CITIES ACTIVE DIRECTOR ALTERNATE DIRECTOR Anaheim Stephen Faessel Jose Diaz Brea Glenn Parker Steven Vargas Buena Park Art Brown Connor Traut Cypress Paulo Morales Anne Hertz Fountain Valley Patrick Harper Glenn Grandis Fullerton Jesus J. Silva Nick Dunlap Garden Grove Steve Jones John O’Neill Huntington Beach Kim Carr Dan Kalmick Irvine Anthony Kuo Farrah N. Khan La Habra Rose Espinoza Jose Medrano La Palma Marshall Goodman Nitesh Patel Los Alamitos Mark A. Chirco Ron Bates Newport Beach Brad Avery Joy Brenner Orange Kim Nichols Chip Monaco Placentia Chad Wanke Ward Smith Santa Ana Johnathan Ryan Hernandez Nelida Mendoza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Ryan Gallagher Austin Lumbard Villa Park Chad Zimmerman Robert Collacott Sanitary/Water Districts Costa Mesa Sanitary District Bob Ooten Art Perry Midway City Sanitary District Andrew Nguyen Sergio Contreras Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Phil Hawkins County Areas Board of Supervisors Doug Chaffee Donald P. Wagner OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District’s website at www.ocsan.gov not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting. Please contact the Clerk of the Board's office at (714) 593-7433 to request the audio file. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433 / klore@ocsan.gov at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg, jherberg@ocsan.gov / (714) 593-7300 Asst. General Manager: Lorenzo Tyner, ltyner@ocsan.gov / (714) 593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsan.gov / (714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsan.gov / (714) 593-7202 Director of Engineering: Kathy Millea, kmillea@ocsan.gov / (714) 593-7365 Director of Environmental Services: Lan Wiborg, lwiborg@ocsan.gov / (714) 593-7450 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. Specific information as to how to participate in a meeting is detailed in the Special Notice attached to this agenda. In general, OC San offers several ways in which to interact during meetings: you may join the meeting live via Teams on your computer or similar device or web browser, join the meeting live via telephone, view the meeting online, and/or submit comments for consideration before or during the meeting. You may provide verbal comment in real time during the meeting. In order to provide a verbal comment, please raise your hand (directions provided in the Special Notice attached to this agenda) or alert the Clerk of the Board before or during the public comment period. You may submit your comments and questions in writing for consideration in advance of the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx or sending them to OCSanClerk@ocsan.gov with the subject line “PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)” or “PUBLIC COMMENT NON-AGENDA ITEM”. You may also submit comments and questions for consideration during the meeting by using the eComment feature available online at: https://ocsd.legistar.com/Calendar.aspx. The eComment feature will be available for the duration of the meeting. All written public comments will be provided to the legislative body and may be read into the record or compiled as part of the record. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1.2021-2003APPROVAL OF MINUTES RECOMMENDATION: Approve Minutes of the Regular Meeting of the Operations Committee held November 3, 2021. Originator:Kelly Lore Page 1 of 5 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 Agenda Report 11-03-2021 Operations Committee Minutes Attachments: 2.2021-1748TRICKLING FILTER 480 VOLT CABLE REPLACEMENT AT PLANT NO. 1, PROJECT NO. FR1-0008 RECOMMENDATION: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter 480 Volt Cable Replacement at Plant No. 1, Project No. FR1-0008; B. Award a Service Contract to Baker Electric, Inc. for Trickling Filter 480 Volt Cable Replacement at Plant No. 1, Project No. FR1-0008 for an amount not to exceed $251,586; and C. Approve a contingency of $50,317 (20%). Originator:Kathy Millea Agenda Report S-2021-1272BD Service Contract Attachments: 3.2021-1999JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to U.S. Metro Group, Inc. to provide Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2, Specification No. S-2021-1270BD, for a total amount not to exceed $799,992 for the period beginning February 1, 2022, through January 31, 2023, with four, one-year renewal options; and B. Approve an annual contingency of $ 79,999 (10%). Originator:Rob Thompson Agenda Report S-2021-1270BD Draft Contract Attachments: 4.2021-1958PLANT NO. 2 DISTRIBUTION CENTER H, 480V SWITCHGEAR UNDERVOLTAGE RELAY UPGRADE PROJECT RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract with Miron Electric Construction Corp. for Plant No. 2 Distribution Center H, 480V Switchgear Undervoltage Relay Upgrade Project, per Specification No. S-2021-1280, for a total amount not to exceed $198,200; and Page 2 of 5 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 B. Approve a contingency of $19,820 (10%). Originator:Rob Thompson Agenda ReportAttachments: 5.2021-1959MANHOLE FRAME AND COVER REPLACEMENT PROJECT IN THE CITY OF ANAHEIM RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to Ayala Engineering, Inc. to replace and adjust 47 manhole frames and covers in the City of Anaheim per Specification No. S-2021-1254BD, for a total amount not to exceed $293,750; and B. Approve a contingency of $29,375 (10%). Originator:Rob Thompson Agenda Report Draft Service Contract Attachments: 6.2021-1984COLLECTION SYSTEM CONDITION MONITORING SERVICE RECOMMENDATION: A. Approve a Five-Year Service and Monitoring Purchase Order Agreement with Hardonex, Inc. (dba SmartCover Systems) for field device communication and monitoring services, for the total amount of $177,778, billed in annual installments; and B. Approve a contingency of $17,777 (10%) for service fee changes due to adding field devices based on the need. Originator:Rob Thompson Agenda ReportAttachments: 7.2021-1985USP TECHNOLOGIES INDEMNIFICATION AGREEMENT RECOMMENDATION: Recommend to the Board of Directors to: Approve an Indemnification Agreement with USP Technologies and the Orange County Sanitation District concerning the potential claimed violation of material patents in a form approved by General Counsel. Originator:Rob Thompson Agenda Report USP Techologies Indemnification Agreement Attachments: Page 3 of 5 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 NON-CONSENT: 8.2021-1948ORANGE COUNTY SANITATION DISTRICT 2021 ASSET MANAGEMENT PLAN RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District 2021 Asset Management Plan. Originator:Kathy Millea Agenda Report 2021 Asset Management Plan Presentation - Asset Management Plan Attachments: 9.2021-1960SUPERCRITICAL WATER OXIDATION RESEARCH OPPORTUNITY RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement to 374Water Systems, Inc. for the Supercritical Water Oxidation Demonstration at Plant No. 1, Project No. RE21-01, to provide goods and services for demonstration of the 374Water AirSCWO Nix6 System, for an amount not to exceed $5,139,000; and B. Approve contingency funds for Project No. RE21-01 for a combined total not to exceed $514,000 (10%). Originator:Rob Thompson Agenda Report Draft Agreement & Scope of Work Presentation - Supercritical Water Oxidation Attachments: 10.2021-1977OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY, PROJECT NO. PS18-09 RECOMMENDATION: Recommend to the Board of Directors to: Approve a contingency increase of $823,200 (30%) to the Professional Services Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and Scoping Study, Project No. PS18-09, for a total contingency of $1,097,600 (40%). Originator:Kathy Millea Agenda Report Presentation - PS18-09 PSA Contingency Increase Attachments: Page 4 of 5 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 1, 2021 INFORMATION ITEMS: 11.2021-1953REGIONAL URBAN RUNOFF DIVERSION OPTIMIZATION STUDY RECOMMENDATION: Information Item. Originator:Kathy Millea Agenda Report Presentation - Regional Urban Runoff Diversion Optimization Study Attachments: DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: Adjourn the meeting until the Regular Meeting of the Operations Committee on February 2, 2022 at 5:00 p.m. Page 5 of 5 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-2003 Agenda Date:12/1/2021 Agenda Item No:1. FROM:James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Operations Committee held November 3, 2021. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS ·Resolution No. OC SAN 21-04 ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Minutes of the Operations Committee meeting held November 3, 2021 Orange County Sanitation District Printed on 11/22/2021Page 1 of 1 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT Orange County Sanitation District Minutes for the OPERATIONS COMMITTEE Wednesday, November 3, 2021 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Brooke Jones on Wednesday, November 3, 2021 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Chair Jones stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with Government Code Section 54953, due to the Coronavirus Pandemic (COVID-19), and announced the meeting guidelines. Chair Jones led the flag salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman STAFF PRESENT: Kelly Lore, Clerk of the Board, and Joshua Martinez were present in the Board Room. Jim Herberg, General Manager; Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Janine Aguilar; Jennifer Cabral; Tanya Chong; Brian Engeln; Tina Knapp; Laura Maravilla; Jeff Mohr; Wally Ritchie; Thomas Vu; Eros Yong; and Ruth Zintzun were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel, was present in the Board Room. James Clark and Doug Halter were in attendance telephonically. PUBLIC COMMENTS: None. Clerk of the Board Kelly Lore stated that late communication was received after the publication of the agenda regarding item No. 3 reflecting a minor change to the legal name of the contractor. REPORTS: Chair Jones did not provide a report. General Manager Jim Herberg did not provide a report. Page 1 of 6 OC ~SAN ORANGE COUNTY SANITATION DISTRICT OPERATIONS COMMITTEE Minutes November 3, 2021 CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2021-1922 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Special Meeting of the Operations Committee held October 6, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 2. OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL SERVICE CONTRACT 2021-1809 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract for Operations and Maintenance Coating Rehabilitation Program On-Call Services with Arena Painting Contractors Inc., per Specification No. S-2021-1264BD, for a total amount not to exceed $628,182 per year, for the period of December 7, 2021 through December 6, 2022, with four optional, one-year renewals; and B. Approve an annual contingency of $62,818 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 3. PLANT NO. 2 TRICKLING FILTER PUMP STATION VARIABLE FREQUENCY DRIVE REPLACEMENT 2021-1918 Originator: Rob Thompson Page 2 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A.Approve a Service Contract with Baker Electric, Inc. for Plant No. 2 Trickling Filter Pump Station Variable Frequency Drive Replacement, per SpecificationS-2021-1273BD, for a total amount not to exceed $191,290; and B.Approve a contingency of $19,129 (10%). NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 4. QUARTERLY ODOR COMPLAINT REPORT 2021-1889 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2021-22 First Quarter Odor Complaint Report. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 5. PLANT 2 PRIMARY EFFLUENT PUMP STATION PUMP #4 REBUILD 2021-1891 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Approve a Sole Source Purchase Order for Plant 2 Primary Effluent Pump Station Pump #4 Rebuild to Vaughan’s Industrial Repair Co., Inc. for the rebuild of one Fairbanks Morse vertical pump, for an amount not to exceed $134,030, plus shipping; and B. Approve a contingency of $13,403 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) Page 3 of 6 AYES: Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate). OPERATIONS COMMITTEE Minutes November 3, 2021 NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None 6. ENGINEERING PROGRAM CONTRACT PERFORMANCE REPORT 2021-1912 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Engineering Program Contract Performance Report for the period ending September 30, 2021. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None NON-CONSENT: 7. PURCHASE OF INVENTORY CENTRIFUGE REPLACEMENT PARTS 2021-1826 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a brief introduction to this item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc. for the Purchase and Replenishment of Inventory Replacement Parts for Thickening and Dewatering Centrifuges, for the period beginning December 1, 2021 through November 30, 2022, to maintain equipment warranty, for a total amount not to exceed $1,116,000; and B. Approve a contingency of $111,600 (10%). AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None Page 4 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 8.SUPER CRITICAL WATER OXIDATION RESEARCH OPPORTUNITY 2021-1919 Originator: Rob Thompson Mr. Thompson provided a PowerPoint presentation, explained the project in detail, and responded to questions and concerns regarding: significant cost of the project, proof of concept, emissions, AQMD input, prototype at Duke University, destruction of PFAS through the process, contract negotiations, and potential partnerships. After a lengthy discussion, an alternate motion was made. MOVED, SECONDED, AND DULY CARRIED TO: Defer the consideration of Item No. 8, the Super Critical Water Oxidation Research Opportunity, until the next Operations Committee Meeting at which time there will be additional information added to the staff report covering such items as financing and potential partnerships in the future between 374 Water and OC San. AYES:Brooke Jones, Ryan Gallagher, Stephen Faessel, Sandra Massa-Lavitt, Paulo Morales, Robert Ooten, Jesus Silva, Chad Wanke, John Withers and Donald Wagner (Alternate) NOES:None ABSENT:Johnathan Ryan Hernandez, Steve Jones, Kim Nichols and Chad Zimmerman ABSTENTIONS:None INFORMATION ITEMS: 9. HUMAN RESOURCES DEPARTMENT OVERVIEW 2021-1884 Originator: Celia Chandler Human Resources and Risk Manager Laura Maravilla provided a PowerPoint presentation that gave an overview of the three main areas in the Human Resources Department: Employee & Labor Relations, HR Operations, and Risk Management. Ms. Maravilla explained OC San University, the current Compensation and Classification Study, negotiations, and succession management. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: None. Page 5 of 6 OPERATIONS COMMITTEE Minutes November 3, 2021 CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Jones declared the meeting adjourned at 6:05 p.m. to the next Regular Operations Committee meeting to be held on Wednesday, December 1, 2021 at 5:00 p.m. Submitted by: __________________ Kelly A. Lore, MMC Clerk of the Board Page 6 of 6 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1748 Agenda Date:12/1/2021 Agenda Item No:2. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: TRICKLING FILTER 480 VOLT CABLE REPLACEMENT AT PLANT NO. 1, PROJECT NO. FR1- 0008 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Receive and file Bid Tabulation and Recommendation for Trickling Filter 480 Volt Cable Replacement at Plant No. 1, Project No. FR1-0008; B. Award a Service Contract to Baker Electric, Inc. for Trickling Filter 480 Volt Cable Replacement at Plant No. 1, Project No. FR1-0008 for an amount not to exceed $251,586; and C. Approve a contingency of $50,317 (20%). BACKGROUND The Trickling Filters at Orange County Sanitation District (OC San) Plant No. 1, which were completed in 2006, provide approximately 20% of the plant’s secondary treatment capacity. RELEVANT STANDARDS ·24/7/365 treatment plant reliability ·Maintain a proactive asset management program PROBLEM Recently, a number of electrical cables in the Trickling Filter process have shorted out due to a failure with the cables’ insulation. The equipment driven by these cables cannot be operated until the cables are replaced. Repairing the cables is typically not feasible because the location of the short cannot be determined. These failures have significantly impacted the reliability of the trickling filter process. Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1748 Agenda Date:12/1/2021 Agenda Item No:2. PROPOSED SOLUTION Award a Service Contract for Trickling Filter 480 Volt Cable Replacement at Plant No.1,Project No. FR1-0008. This project will install new power and control cables for 14 affected pieces of equipment. Staff has found from similar projects that additional cables may fail by the time this work is completed.In those cases,it is more cost effective to replace the cable at the time the contractor is mobilized than initiating a new contract.For this reason,staff is requesting a higher-than-usual contingency of 20% to replace additional cables in the same area, should the need arise. TIMING CONCERNS 14 pieces of equipment cannot be utilized until these cables are replaced.Until then,the Trickling Filters process reliability will continue to be reduced. RAMIFICATIONS OF NOT TAKING ACTION The failed equipment would remain out of service which would greatly reduce treatment reliability. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION OC San advertised Project No.FR1-0008 for bids on September 2,2021,and two sealed bids were received on September 21, 2021. A summary of the bid opening follows: Engineer’s Estimate $ 337,680 Bidder Amount of Bid Baker Electric, Inc.$ 251,586 Mass Electric Construction Co.$ 323,000 The bids were evaluated in accordance with OC San policies and procedures.A notice was sent to all bidders on October 11,2021,informing them of the intent of OC San staff to recommend award of the Service Contract to Baker Electric, Inc. Staff recommends awarding a Service Contract to the lowest responsive,responsible bidder,Baker Electric, Inc., for a total amount not to exceed $251,586. CEQA This project is exempt from CEQA under the Class 1 categorical exemptions set forth in California Code of Regulations Section 15301 because the project involves minor replacement of existing facilities involving no expansion of use or capacity.A Notice of Exemption will be filed with the OC Clerk-Recorder after OC San Board of Directors approval of the Service Contract. Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1748 Agenda Date:12/1/2021 Agenda Item No:2. FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This recommendation will be funded under the Repairs and Maintenance line item for Operations and Maintenance Department (Budget Update Fiscal Year 2021-2022,Page 45),and the available funding is sufficient for this action. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Service Contract SP:dm:gc Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ Orange County Sanitation District 1 of 9 Specification No.S-2021-1272BD Revision 031021 SERVICE CONTRACT Trickling Filter 480 Volt Cable Replacement at Plant No. 1 (FR1-0008) SPECIFICATION NO. S-2021-1272BD THIS CONTRACT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OC San") and Baker Electric, Inc. with a principal place of business at 1298 Pacific Oaks Place, Escondido, CA 92029 (hereinafter referred to as "Contractor") collectively referred to as the “Parties”. W I T N E S S E T H WHEREAS, OC San desires to temporarily retain the services of Contractor to provide Trickling Filter 480 Volt Cable Replacement at Plant No. 1 “Services”, as described in Exhibit “A”; and WHEREAS, OC San has chosen Contractor to conduct Services in accordance with Ordinance No. OC SAN-56; and WHEREAS, on December 15, 2021, the Board of Directors of OC San, by minute order, authorized execution of this Contract between OC San and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish such Services, NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Contract and all exhibits hereto is made by OC San and the Contractor. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit “A”. 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Bid Price Form Exhibit “C” Determined Insurance Requirement Form Exhibit “D” Contractor Safety Standards Exhibit “E” Human Resources Policies Exhibit “F” General Conditions 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions in the document highest in precedence shall be controlling. The order of precedence of the Contract is set forth below: a. Service Contract b. Exhibit “F” General Conditions c. Exhibit “C” Determined Insurance Requirement Form d. Exhibit “D” Contractor Safety Standards e. Permits and other regulatory requirements Orange County Sanitation District 2 of 9 Specification No.S-2021-1272BD Revision 031021 f. Exhibit “E” Human Resources Policies g. Exhibit “A” Scope of Work h. Exhibit “B” Bid Price Form 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 1.6 The term “hours”, when used in this Contract, shall be Monday through Friday, 7:00 AM to 3:30 PM. 1.7 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the price provided under “Compensation” below. 1.8 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or action incurred or undertaken by Contractor as a result of Work performed in anticipation of purchases of said services by OC San. 2. Compensation Compensation to be paid by OC San to Contractor for the Services provided under this Contract shall be a total amount not to exceed Two Hundred Fifty-one Thousand, Five Hundred Eighty-six Dollars ($251,586.00). 3. California Department of Industrial Relations (DIR) Registration and Record of Wages 3.1 To the extent Contractor’s employees and/or its subcontractors who will perform Work during the design and preconstruction phases of a construction contract or perform work under a maintenance contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Contractor and its subcontractors shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring and enforcement by the DIR. 3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the Department of Industrial Relations. 3.4 The Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 3.5 In addition, refer to General Conditions, Exhibit “F”, GC-4, LAWS TO BE OBSERVED. 4. Payments and Invoicing 4.1 OC San shall pay, net thirty (30) days, upon receipt and approval, by OC San’s Project Manager or designee, of itemized invoices submitted for Services completed in accordance Orange County Sanitation District 3 of 9 Specification No.S-2021-1272BD Revision 031021 with Exhibit “A”. OC San, at its sole discretion, shall be the determining party as to whether the Services have been satisfactorily completed. 4.2 Invoices shall be emailed by Contractor to OC San Accounts Payable at APStaff@OCSan.gov and “INVOICE” with the Purchase Order Number shall be referenced in the subject line. 4.3 In addition, refer to General Conditions, Exhibit “F”, PAYMENT FOR WORK. 5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of three (3) years after its termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit “A”. Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OC San at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Contract shall be completed within two hundred seventy (270) calendar days from the effective date of the Notice to Proceed. 9. Extensions The term of this Contract may be extended only by written instrument signed by both Parties. In addition, refer to General Conditions, Exhibit “F”, GC-27, EXTENSION OF TIME FOR DELAY. 10. Performance Time is of the essence in the performance of the provisions hereof. 11. Termination 11.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all Work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for Work performed (cost and fee) to the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost or claim hereunder by Contractor other than for Work performed to the date of termination. 11.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or any other default of this Contract. 11.3 OC San may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor: ▪ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or ▪ if Contractor sells its business; or ▪ if Contractor breaches any of the terms of this Contract; or ▪ if total amount of compensation exceeds the amount authorized under this Contract. Orange County Sanitation District 4 of 9 Specification No.S-2021-1272BD Revision 031021 11.4 All OC San property in the possession or control of Contractor shall be returned by Contractor to OC San upon demand, or at the termination of this Contract, whichever occurs first. 12. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Determined Insurance Requirement Form (attached hereto and incorporated herein as Exhibit “C“). Contractor shall not commence Work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 13. Bonds – Not Used 14. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Contractor's Services under this Contract, or by its subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend and hold harmless OC San, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Contract, and/or (c) on account of any goods and Services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor of or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. 15. Contractor Safety Standards and Human Resources Policies OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If during the course of the Contract it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, then the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor and all of its employees and subcontractors, shall adhere to the Safety requirements in Exhibit “A”, all applicable Contractor Safety Standards attached hereto in Exhibit “D” and the Human Resources Policies in Exhibit “E”. 16. Warranties - Refer to General Conditions, Exhibit “F”, GC-19 WARRANTY (CONTRACTOR’S GUARANTEE). 17. Liquidated Damages – Not Used Orange County Sanitation District 5 of 9 Specification No.S-2021-1272BD Revision 031021 18. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. 19. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 20. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the Work to be performed; and 2) it understands the facilities, difficulties and restrictions of the Work under this Contract. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the Work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 21. Regulatory Requirements Contractor shall perform all Work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and California Water Codes Division 2. In addition, refer to General Conditions, Exhibit “F”, GC-35, STORMWATER REQUIREMENTS. 22. Environmental Compliance Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 23. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to engage in this Work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the Work performed under the terms of this Contract will be paid by Contractor. 24. Applicable Laws and Regulations Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OC San as a result of Contractor's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 25. Contractor’s Employees Compensation - In addition, refer to General Conditions, Exhibit “F”, GC-4, LAWS TO BE OBSERVED 25.1 Davis-Bacon Act – Contractor will pay and will require all subcontractors to pay all employees on said project a salary or wage at least equal to the prevailing rate of per diem wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and when twenty- five percent (25%) or more of the Contract is funded by Federal assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied with are incorporated herein as a part of this Contract and referred to by reference. 25.2 General Prevailing Rate – OC San has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and Orange County Sanitation District 6 of 9 Specification No.S-2021-1272BD Revision 031021 the general prevailing rate for legal holiday and overtime work in the locality in which the Work is to be performed for each craft or type of work needed to execute this Contract, and copies of same are on file in the Engineering Department. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this Contract as required by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2, OC San will have on file copies of the prevailing rate of per diem wages at its principal office and at each project site, which shall be made available to any interested party upon request. 25.3 Forfeiture For Violation – Contractor shall, as a penalty to OC San, forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by the Contractor or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the Work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 25.4 Apprentices – Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices are applicable to this Contract and the Contractor shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or more or twenty (20) working days or more; or if contracts of specialty contractors not bidding for work through the general or prime Contractor are two thousand dollars ($2,000.00) or more or five (5) working days or more. 25.5 Workday – In the performance of this Contract, not more than eight (8) hours shall constitute a day’s work, and the Contractor shall not require more than eight (8) hours of labor in a day from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit to OC San as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article. Contractor shall keep an accurate record showing the name and actual hours worked each calendar day and each calendar week by each worker employed by Contractor in connection with the project. 25.6 Record of Wages; Inspection – Contractor agrees to maintain accurate payroll records showing the name, address, social security number, work classification, straight-time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the project and agrees to require that each of its subcontractors do the same. All payroll records shall be certified as accurate by the applicable Contractor or subcontractor or its agent having authority over such matters. Contractor further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee’s representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties for non-compliance with the requirements of Section 1776 may be deducted from project payments per the requirements of Section 1776. 26. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Contractor’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract Work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. Orange County Sanitation District 7 of 9 Specification No.S-2021-1272BD Revision 031021 27. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange, in the event any action is brought in connection with this Contract or the performance thereof. 28. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 29. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods or Services, OC San may (1) cancel the Contract; (2) recover whatever amount of the purchase price OC San has paid, and/or (3) “cover” by purchasing, or contracting to purchase, substitute goods or Services for those due from Contractor. In the event OC San elects to “cover” as described in (3), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods or Services and the Contract price, together with any incidental or consequential damages. 30. Dispute Resolution - Refer to General Conditions, Exhibit “F”, GC-25, DISPUTES 31. Attorney’s Fees - Refer to General Conditions, Exhibit “F”, GC-24, CLAIMS 32. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and Forum for Enforcement, shall survive termination or expiration of this Contract. 33. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 34. Damage to OC San’s Property Any of OC San’s property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. In addition, refer to General Conditions, Exhibit “F”, GC-9, PRESERVATION OF PROPERTY. 35. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OC San. 36. Independent Contractor The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 37. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. Orange County Sanitation District 8 of 9 Specification No.S-2021-1272BD Revision 031021 38. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 39. Non-Liability of OC San Officers and Employees No officer or employee of OC San shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Contractor or to its successor, or for breach of any obligation for the terms of this Contract. 40. Read and Understood By signing this Contract, Contractor represents that he has read and understood the terms and conditions of the Contract. 41. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 42. Entire Agreement This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. 43. Notices All notices under this Contract must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OC San: Jackie Lagade, Principal Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Contractor: Ted N. Baker, President Baker Electric, Inc. 1298 Pacific Oaks Place Escondido, CA 92029 Each party shall provide the other party written notice of any change in address as soon as practicable. [Intentionally left blank. Signatures follow on the next page.] Orange County Sanitation District 9 of 9 Specification No.S-2021-1272BD Revision 031021 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: ___________________________________ John B. Withers Chair, Board of Directors Dated: _________________ By: ___________________________________ Kelly A. Lore Clerk of the Board Dated: _________________ By: ___________________________________ Ruth Zintzun Purchasing & Contracts Manager BAKER ELECTRIC, INC. Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer CMM EXHIBIT A Specification No. S-2021-1272BD EXHIBIT A SCOPE OF WORK For Trickling Filter 480 Volt Cable Replacement at Plant 1 (FR1-0008) EXHIBIT A Page 1 of 8 Specification No. S-2021-1272BD EXHIBIT A SCOPE OF WORK Trickling Filter 480 Volt Cable Replacement at Plant No. 1 (FR1-0008) SPECIFICATION NO. S-2021-1272BD 1 Location of Work The work covered under this Contract will take place at the Orange County Sanitation District’s (OC San): Plant No. 1 located at 10844 Ellis Avenue, Fountain Valley, CA 92708. 2 General The Contractor shall furnish all labor, equipment, materials, machinery, tools, supplies, insurance, permits, licenses, transportation, and other incidentals necessary to complete all tasks and items of work described within here and within other portions of the Contract Documents and Drawings and as more specifically described below. The Work shall be complete, and all Work, materials, and services not expressly indicated in the Contract Documents, which may be necessary for the complete and proper construction of the Work in good faith, shall be provided by the Contractor. 3 Description of the Work The work involves furnishing and replacing the low voltage power and control conductors at Plant 1 Trickling Filter Area and Solids Scrubber Area. Equipment circuits that share the same conduit or in the same area are grouped into Tasks as shown below: TASK A i. TF Effluent Box Slide Gate No. 1 – 12BGAT035 ii. TF Effluent Box Sluice Gate No. 1 – 12BGAT036 iii. TF Effluent Box Sluice Gate No. 2 – 12BGAT037 iv. TF Effluent Box Sluice Gate No. 3 – 12BGAT038 TASK B i. Secondary Effluent Junction Box No. 1 Sluice Gate No. 1 – 12BGAT063 ii. Secondary Effluent Junction Box No. 1 Weir Gate No. 1 – 12BGAT091 iii. Secondary Effluent Junction Box No. 1 Weir Gate No. 3 – 12BGAT092 TASK C i. Sludge Pump No. 2 Isolation MOV – 12BPV119 ii. Sludge Pump Station Ventilation Fan - 12BFAN178 TASK D i. Junction Box No. 4 Sluice Gate No. 1 – 12BGAT181 ii. Junction Box No. 4 Sluice Gate No. 2 – 12BGAT180 TASK E i. Clarifier No. 1 Arm Drive – 12BCLR060 ii. Clarifier No. 2 Arm Drive – 12BCLR070 EXHIBIT A Page 2 of 8 Specification No. S-2021-1272BD TASK F i. Solids Scrubbers Facility - Outdoor receptacles and lighting • Refer to the Drawings (markup construction set of P1-76 and P1-101, associated loop drawings and cable & conduit schedule) and the attached specifications. • OC San Inspection and Maintenance staff shall witness all tasks performed by Contractor. • OC San shall de-energize the circuits for associated loads prior to starting any work. • Work includes: i. Coordinating shutdowns and startups with OC San Electrical Inspection, Operations and Maintenance staff. ii. Preparing an outage plan for District’s review to identify the affected loads to minimize any interruption to Plant Operations prior to any cable replacement. iii. Entry and work inside energized electrical manholes. iv. Identifying and verifying the faulty feeder circuits and their location in the duct banks, as well as identifying and verifying remaining functional circuits occupying the same duct. v. Unwrapping of existing cable fireproofing in manholes. Carefully removing and documenting existing wiring and retaining that wiring for detailed inspection by OC San Maintenance staff. vi. Inspecting/Investigating of underground ducts (spare conduits) prior to installing new cables. vii. Mandrelling and cleaning all conduit runs being used for this work, whether by spare conduits or reuse of existing runs. viii. Furnishing and installing new feeders and control wiring. Retag spare ducts used to install new conductors and cables and tag new conductors and cables. ix. Dressing of new conductors in all manholes and equipment, including fireproofing of new cables. x. Furnishing and installing conductor terminations and splices. xi. Electrical testing and commissioning of new conductors and final functionality of the circuits. xii. Providing start-up assistance to Operations and Maintenance to recommission affected equipment. xiii. Complying with NEC 500 and 501 installation in hazardous area (including conduit seal-offs). xiv. Removing existing conduit seal offs for cable replacement and installing new replacement seal-offs as applicable. xv. Providing redline markups of as-built conditions including any splice connections. EXHIBIT A Page 3 of 8 Specification No. S-2021-1272BD 4 Project/Work Elements 4.1 General 1. TASK A: The power conductors from DS-TFA to the following loads have failed. Disconnect and remove existing power conductors. Cap and relabel existing conduit “P-59” as a spare conduit “FR1-0008-X0359”. Furnish, install, and test new multi-conductor jacketed cable (4/C#12 cable) from DS-TFA to these loads using existing spare 2” conduit (total of 5 sets including a spare as shown on plan drawings). Existing spare conduit SP-108 shall be extended to the existing wireway and relabeled as “FR1-0008-P0359”. Spare cable shall be neatly coiled both in Power Building 8 floor trench and field-mounted wireway and identified for future termination. Conduct electrical inspection and test of entire length of circuits once installed. Witness the opening and closing of each gate to verify proper operation. i. TF Effluent Box Slide Gate No. 1 – 12BGAT035 ii. TF Effluent Box Sluice Gate No. 1 – 12BGAT036 iii. TF Effluent Box Sluice Gate No. 2 – 12BGAT037 iv. TF Effluent Box Sluice Gate No. 3 – 12BGAT038 2. TASK B: The power conductors from DS-TFA to the following loads have failed. Disconnect and remove existing power conductors. Cap and relabel existing conduit “P-62” as a spare conduit “FR1-0008-X0262”. Furnish, install, and test new multi-conductor jacketed cable (4/C#12 cable) from DS-TFA to these loads using existing spare 2” conduit (total of 4 sets including a spare as shown on plan drawings). Existing spare conduit SP-88 shall be extended to the existing wireway and relabeled as “FR1-0008-P0262”. Spare cable shall be neatly coiled both in Power Building 8 floor trench and field-mounted wireway and identified for future termination. Conduct electrical inspection and test of entire length of circuits once installed. Witness the opening and closing of each gate to verify proper operation. i. Secondary Effluent Junction Box No. 1 Sluice Gate No. 1 – 12BGAT063 ii. Secondary Effluent Junction Box No. 1 Weir Gate No. 1 – 12BGAT091 iii. Secondary Effluent Junction Box No. 1 Weir Gate No. 3 – 12BGAT092 3. TASK C: The power conductors from DS-TFB to Sludge Pump No. 2 Isolation MOV – 12BPV119 and 12BPV159 have failed. Disconnect and remove all existing power conductors to affected loads in existing conduit “P-76”. Cap and relabel existing conduit “P-76” as spare conduit “FR1-0008-X0676”. Scum Pump No.2 Isolation MOV – 12BPV159 to be demolished by others in the future. Furnish, install, and test new multi-conductor jacketed cable (4/C#12 cable) from DS-TFA to 12BPV119 using existing spare 2” conduit (total of 3 sets including two spares as shown on plan drawings). Existing spare conduit SP-94 shall be relabeled as “FR1-0008-P0676”. Spare cables shall be neatly coiled both in Power Building 8 floor trench and field-mounted wireway and identified for future termination. Conduct electrical inspection and test of entire length of circuits once installed. Witness the opening and closing of the MOV to verify proper operation. EXHIBIT A Page 4 of 8 Specification No. S-2021-1272BD i. Sludge Pump No. 2 Isolation MOV 12BPV119 The power conductors from MCC-TFA to Sludge Pump Station Ventilation Fan - 12BFAN178 has failed. Disconnect and remove existing power and control conductors to affected load in existing conduit “PC-26”. Furnish, install, and test new XHHW-2 conductors (Power: 3#12, 1#12G, Control: 6#12) from MCC-TFA to this load using existing 1” conduit. Recommission the existing equipment to verify proper operation of new cables. ii. Sludge Pump Station Ventilation Fan - 12BFAN178 4. TASK D: The power conductors from DS-TFA and DS-TFB to the following loads have failed. Disconnect and remove existing power conductors from existing conduit. Furnish, install, and test new multi-conductor jacketed cable (4/C#12 cable) each from DS-TFA and DS-TFB to these loads in existing conduits. Conduct electrical inspection and test of entire length of circuits once installed. Witness the operation of the gates to verify proper operation. i. Junction Box No. 4 Sluice Gate No. 1 – 12BGAT181 (DS-TFA) – Conduit P-64 ii. Junction Box No. 4 Sluice Gate No. 2 – 12BGAT180 (DS-TFB) – Conduit P-80 5. TASK E: The power and control conductors from MCC-TFA and MCC-TFB to the following loads have failed. Disconnect and remove existing power and control conductors in existing conduits “PC-28” and “PC-48”. Trace the quantity and routing of existing conductors. Disconnect and remove existing conductors to the drive, torque switches, and control stations located at the Clarifiers as shown on the plan drawing E5-1070 and associated details. Furnish, install, and test new XHHW-2 conductors (Power: 3#10, 1#12G, Control: 16#12) from MCC-TFA and MCC-TFB to the equipment using existing conduits. Recommission the existing equipment to verify proper operation of new cables. i. Clarifier No. 1 Arm Drive – 12BCLR060 (MCC-TFA) – Conduit PC-28 ii. Clarifier No. 2 Arm Drive – 12BCLR070 (MCC-TFB) – Conduit PC-48 6. TASK F: The power conductors from Panel SHC-3 at Solids Scrubbers Facility to outdoor receptacles have failed. The receptacle branch circuitry shares a common conduit with lighting branch circuitry. Disconnect and remove existing power conductors in existing conduits “P1101-P”. Trace the quantity and routing of existing conductors. Furnish, install, and test new XHHW-2 conductors (Power: 4#10, 1#10G) from Panel SHC-3 (Circuits 13 and 14) to lighting and receptacles using existing conduit as shown on the plan drawings. Recommission the existing equipment to verify proper operation of new cables. 5 Project Requirements A. Work Sequence - The following Work activities shall be performed in the order listed. Contractor shall proceed from one step to the next, as outlined below. This sequence shall be performed for each circuit listed in Work Elements. (1) Identify the grounded circuit as outlined in Paragraph 4, Work Elements of this document (Work Elements), routing of grounded circuit from MCC or panel EXHIBIT A Page 5 of 8 Specification No. S-2021-1272BD board to final location, and source for power for Lock Out Tag Out (LOTO). (2) Identify loads that share raceway/conduit with grounded circuits. Prepare Outage Plan and matrix of feeder replacement for approval by Operations & Maintenance. (3) LOTO grounded circuit. Field verify the cable prior to starting any work. (4) LOTO other circuits that share the same raceway/conduit as the grounded circuit. (5) Contractor shall clear any obstructions within the empty conduits that are currently assigned as spare. Mandrel and clean existing conduits before new wires are installed. (6) Replace the grounded circuit as outlined in Work Elements. (7) Install and commission new conductor and cables as outlined in the Work Elements. (8) Contractor shall remove any existing conductors as noted in the Work Elements. Contractor shall retain the existing conductors to be inspected by OC San to identify the cause of conductor damage. Once the conductor damage has been identified and documented by OC San, Contractor shall dispose of the damaged conductors. (9) Megger-test the entire circuit and document the test results. (10) Contractor shall provide conduit seal-offs in areas classified as Hazardous. (11) Contractor shall re-seal all duct openings of ducts in all affected manholes that were disturbed in progression of work in this Contract. (12) Remove LOTO and return circuits back to service. (13) Provide startup assistance to Operations & Maintenance to recommission the affected equipment. B. Shutdown • Request for outages shall be made 21 days in advance. OC San’s Project Manager acceptance shall be obtained for the outage. • The operation (closing and opening) of all electrical circuits shall be performed by OC San personnel only. No exceptions allowed. C. Work by Others • Contractor shall be aware of on-going work near the area of this Project performed by others under separate contracts. The following projects may have on-going construction activities simultaneously with this Project: 1. P1-105 2. FE19-03 • Cooperate and coordinate with others to minimize conflicts and delays including Work by OC San staff and other OC San contractors. D. Safety • While working on energized circuits during Commissioning, the Contractor shall wear appropriate personal protective equipment per NFPA 70E. • Contractor shall use appropriate personal protective equipment while working within energized electrical vaults. Installation in hazardous areas shall comply with NEC 500 and 501 (including conduit seal-offs). Contractor shall remove existing conduit seal-offs for cable replacement and install new replacement seal- offs as applicable. EXHIBIT A Page 6 of 8 Specification No. S-2021-1272BD 6 Stormwater Requirements Not used 7 Submittals A General Contractor shall submit, for Project Manager’s review and acceptance, all required shop drawings and other Work-related submittals in accordance with the section entitled “Shop Drawing Submittals”, and applicable individual Specifications sections. B. Electronic Format/Submittal Identification System Contractor shall submit all submittals electronically for review. Electronic submittals shall be in PDF format with security restrictions set to enable commenting so that Project Manager’s comments can be added to the document using Adobe Reader or Bluebeam Revu. PDF files shall be searchable and include Bookmarks/Tabs identifying specific sections/sub-sections to separate each product and system. C. Submittal Transmittal Each submittal shall be accompanied by a dedicated transmittal signed by the Contractor. OC San will provide Contractor a sample transmittal following Notice to Proceed. If the Contractor proposes to provide material, equipment, or method of Work which deviates from the Contract Documents, the Contractor shall indicate so under “deviations” on the Submittal Transmittal Form accompanying the submittal copies. D. Shop Drawing Submittals a. General - Shop drawings are drawings, schedules, brochures, and other data that are prepared by the Contractor, Subcontractors, manufacturers, suppliers, and/or distributors, and which illustrate some portion of the Work. b. Shop Drawing Review - Contractor shall review, mark with Contractor’s approval, and submit for OC San review and acceptance. Shop drawings shall show the name of the Project, the Contractor, and, if any, the names of Suppliers, manufacturers, and Subcontractors. c. Shop Drawing Submittal Return Status - Along with submittal comments, OC San will return each submittal with a status as defined below: 1. RESUBMITTAL NOT REQUIRED (RNR) 2. RESUBMITTAL REQUIRED, AS NOTED (RRN) 3. REVISE AND RESUBMIT (R&R) 4. NOT ACCEPTABLE (NA) “RESUBMITTAL NOT REQUIRED” - the submittal is in general conformance with the design concept of the Project and general compliance with the Contract Documents. “RESUBMITTAL REQUIRED, AS NOTED” - Contractor shall address and incorporate all OC San comments and resubmit within 10 days including responses to all OC San comments. EXHIBIT A Page 7 of 8 Specification No. S-2021-1272BD “REVISE AND RESUBMIT” implies there was a significant amount of missing or illegible information, errors on multiple documents, or a significant amount of comments were made such that the entire packet needs to be resubmitted and reviewed again. A “REVISE AND RESUBMIT” response does not mean the entire submittal was reviewed and all possible comments have been provided. “NOT ACCEPTABLE” means the Contractor has either submitted an item that is significantly not per specifications, the submittal lacked even the bare minimum of information to begin a review, or there were significant errors or illegible information provided within the submittal. If the submittal is returned to the Contractor marked “NOT ACCEPTABLE” or “REVISE AND RESUBMIT,” Contractor shall correct the shop drawings to conform to Project Manager’s comments and resubmit. The complete shop drawing(s) shall be resubmitted in its entirety to include a copy of the Contractor’s responses to all comments received on the submittal series. No portion of the Work requiring a shop drawing submittal shall be commenced until the submittal has been reviewed by the Project Manager and returned to the Contractor with a notation indicating “RESUBMITTAL NOT REQUIRED” or “RESUBMITTAL REQUIRED, AS NOTED” where the noted comments do not affect the Work for which Contractor is commencing. No payment for facilities constructed and/or installed will be made until the final submittal has received a “RESUBMITTAL NOT REQUIRED” response and is considered accepted as complete. If Contractor believes that any shop drawing or communication relative thereto calls for changes in the Work for which the Contract Amount or time or completion should be changed, Contractor shall immediately notify the Project Manager and request a Change Order in accordance with the Section on Change Management of these Specifications. d. Contractor Approval - Contractor shall obtain and review the manufacturer’s shop drawings and other pertinent data for conformance with all requirements of the Contract Documents prior to forwarding submittals to Project Manager for review. Contractor, at its sole expense, shall make any necessary changes in the shop drawings to make them conform to the Contract Documents. After completion of the review, verification and revisions, Contractor shall stamp and sign the shop drawings indicating compliance with the Contract Documents and the Contractor’s approval. 8 Permits/Licenses Contractor shall possess and maintain a current, valid C-10 Electrical Contractor License, issued by the California Contractors State License Board, for the required work. 9 Testing and Commissioning Refer to attached Specification Section 16080 Electrical Testing, 16120 Conductors and Cables, and Section 01810 Commissioning. EXHIBIT A Page 8 of 8 Specification No. S-2021-1272BD 10 Deliverables/As Built Drawings/Manufacturer’s Documentation – Refer to Attachment “F” General Conditions GC-30 FINAL COMPLETION AND FINAL ACCEPTANCE. A. Contractor Work Plan B. Construction Schedule C. All submittals as required per Specifications D. Deliverables/As Built Drawings/Manufacturer’s Documentation E. Redline markups of FR1-0008 drawings F. Updated Conduit and Cable Schedule in Excel 11 Resources Available • Laydown and Staging Area • Temporary Power and Utilities – Including Water 12 Project Management • A minimum of one week prior to start of work, a meeting with OC San staff shall be held to establish appropriate contacts and review the Contractor’s plan to implement this work. • Progress meetings with OC San staff may be held once a week throughout the duration of the project at OC San offices or via Teams Meeting to keep OC San apprised of the job, review work in progress and review 3-week look-ahead schedule, discuss outstanding items and coordinate activities. All notes and decision items shall be captured by the Contractor and reported in electronic format. The formal agenda shall be submitted with the previous meeting notes at least 2 days prior to each meeting. 13 Change Management – Refer to Attachment “F” General Conditions GC-22 REQUEST FOR CHANGE (CHANGES AT CONTRACTOR’S REQUEST). Appendices: Specification Number 01140, WORK RESTRICTIONS Specification Number 01701 PROJECT CONTROL MANAGEMENT SYSTEM Specification Number 01810 COMMISSIONING Specification Number 16075 ELECTRICAL IDENTIFICATION NAMEPLATES AND WARNING SIGNS Specification Number 16080 ELECTRICAL TESTING Specification Number 16120 CONDUCTORS AND CABLES FR1-0008 Drawings OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1999 Agenda Date:12/1/2021 Agenda Item No:3. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: JANITORIAL & FLOOR MAINTENANCE SERVICE CONTRACT FOR PLANT NOS. 1 AND 2 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to U.S. Metro Group, Inc. to provide Janitorial & Floor Maintenance Services at Plant Nos. 1 and 2, Specification No. S-2021-1270BD, for a total amount not to exceed $799,992 for the period beginning February 1, 2022, through January 31, 2023, with four, one-year renewal options; and B. Approve an annual contingency of $ 79,999 (10%). BACKGROUND The purpose of this Service Contract is to provide cleaning, floor maintenance, and disinfecting services, including all necessary labor, supplies, materials, and equipment, for buildings and offices at Orange County Sanitation District’s (OC San) Plant Nos. 1 and 2. The proposed Service Contract provides cleaning and disinfection services for approximately 188,000 square feet of work area across both plant locations including day and night shift coverages in process areas, seven days per week, and five days per week service for non-process areas. RELEVANT STANDARDS ·Commitment to safety & reducing risk in all operations ·Provide a safe and collegial workplace PROBLEM The current janitorial and floor maintenance Service Contract expires on January 31, 2022. PROPOSED SOLUTION Approve a janitorial and floor maintenance Service Contract to U.S. Metro Group, Inc. Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1999 Agenda Date:12/1/2021 Agenda Item No:3. TIMING CONCERNS The current purchase order contract for the COVID-19 disinfecting janitorial service also expires on January 31, 2022. RAMIFICATIONS OF NOT TAKING ACTION Not approving a new Service Contract would result in lapse in janitorial and floor disinfection services at Plant Nos. 1 and 2. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION On August 19,2021,OC San issued a Request for Proposal (RFP)via Planet Bids.The following evaluation criterion were described in the RFP and used to determine the most qualified vendor. CRITERION WEIGHT 1. Qualifications & Experience of Firm 20% 2. Proposed Staffing & Project Organization 20% 3. Work Plan 30% 4. Presentation/Interview 10% 5. Cost 20% The RFP closed on September 28,2021.OC San received responses from six vendors,five vendors were responsive and were evaluated.The RFP evaluation team consisted of one Maintenance Superintendent,two Operations &Maintenance Supervisors,one Safety and Health Supervisor,and one Lead Facilities Worker.This RFP used the individual scoring method.The evaluation team first reviewed and scored the proposals based upon the criteria listed above, other than cost. Rank Proposer Criterion 1 (Max 20%) Criterion 2 (Max 20%) Criterion 3 (Max 30%) Subtotal Score (Max 70%) 1 U.S. Metro Group, Inc.14%14%23%51% 2 Gamboa Services, Inc.14%13%21%48% 3 Kleenway Services, Inc.13%12%20%45% 4 Joncowest 13%13%18%44% 5 J&S Building Maintenance 6%9%8%23% 6 CCS Facility Services (Non-Responsive) \ N/A N/A N/A N/A All proposals were accompanied by a sealed cost proposal.Only the cost proposals for the two Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1999 Agenda Date:12/1/2021 Agenda Item No:3. All proposals were accompanied by a sealed cost proposal. Only the cost proposals for the two highest-ranked firms were opened and negotiated. No Interviews were conducted. Rank Proposer Subtotal Score without cost (Max 70%) FINAL Cost (Max 20%) Total Weighted Score (Max 90%) 1 U.S. Metro Group, Inc.51%20%71% 2 Gamboa Services, Inc.48%17%65% Cost Information for Opened Proposals: Rank Proposer ORIGINAL COST BAFO (If applicable) 1 U.S. Metro Group, Inc.$808,620 $799,992 2 Gamboa Services, Inc.$983,365 $961,705 Based on these results, staff recommends that U.S. Metro Group, Inc. be awarded the Janitorial & Floor Maintenance Service Contract. The term of this Service Contract will begin February 1, 2022, through January 31, 2023, with four, optional one-year renewals. Due to the failed performance in accordance with the scope of work by the previously awarded vendor, the Board of Directors approved the current gap contract until this procurement process could be initiated and another vendor selection. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance. This recommendation will be funded under the Professional and Contractual Services line items for Administrative Services Department (Adopted Budget Update FY2021-22, Page 39). The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 12/15/2021 $799,992 $79,999 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OC San website (www.ocsan.gov) with the complete agenda package: ·Draft Service Contract Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ I I Orange County Sanitation District 1 of 9 Specification No. S-2021-1270BD Revision 031021 SERVICE CONTRACT Janitorial & Floor Maintenance Service at Plants 1 & 2 Specification No. S-2021-1270BD THIS CONTRACT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OC San") and [ ] with a principal place of business at [ ] (hereinafter referred to as "Contractor") collectively referred to as the “Parties”. W I T N E S S E T H WHEREAS, OC San desires to temporarily retain the services of Contractor for Janitorial & Floor Maintenance Service at Plants 1 & 2 “Services” as described in Exhibit “A”; and WHEREAS, OC San has chosen Contractor to conduct Services in accordance with Ordinance No. OC SAN-56; and WHEREAS, on [____________________], the Board of Directors of OC San, by minute order, authorized execution of this Contract between OC San and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish such Services, NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Contract and all exhibits hereto (called the "Contract") is made by OC San and the Contractor. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit “A”. 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Proposal Exhibit “C” Determined Insurance Requirement Form Exhibit “D” Contractor Safety Standards Exhibit “E” Human Resources Policies 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects govern and control. 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. Orange County Sanitation District 2 of 9 Specification No. S-2021-1270BD Revision 031021 1.6 The term “days”, when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The term “hours”, when used in this Contract, shall be as defined in Exhibit “A”. 1.9 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the price provided under “Compensation” below. 1.10 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or action incurred or undertaken by Contractor as a result of work performed in anticipation of purchases of said services by OC San. 2. Compensation Compensation to be paid by OC San to Contractor for the Services provided under this Contract shall be a total amount not exceed [ ] Dollars ($[_________].00). 3. California Department of Industrial Relations (DIR) Registration and Record of Wages 3.1 To the extent Contractor’s employees and/or its subcontractors who will perform Work during the design and preconstruction phases of a construction contract or perform work under a maintenance contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Contractor and its subcontractors shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. 3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non- compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the Department of Industrial Relations. 3.4 The Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 4. Payments and Invoicing 4.1 OC San shall pay, net thirty (30) days, upon receipt and approval, by OC San’s Project Manager or designee, of itemized invoices submitted monthly for Services rendered in accordance with Exhibit “A”. OC San, at its sole discretion, shall be the determining party as to whether the Services have been satisfactorily completed. 4.2 Invoices shall be emailed by Contractor to OC San Accounts Payable at APStaff@OCSan.gov and “INVOICE” with the Purchase Order Number and S-2021- 1270BD shall be referenced in the subject line. Orange County Sanitation District 3 of 9 Specification No. S-2021-1270BD Revision 031021 5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of three (3) years after its termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit “A”. Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OC San at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Contract shall be for the period of one (1) year commencing on February 1, 2022 and continuing through January 21, 2023 9. Renewals 9.1 OC San may exercise the option to renew this Contract for up to four (4) one-year periods, under the terms and conditions contained herein. OC San shall make no obligation to renew nor give reason if it elects not to renew. 9.2 This Contract may be renewed by OC San Purchase Order. 10. Extensions The term of this Contract may be extended only by written instrument signed by both Parties. 11. Performance Time is of the essence in the performance of the provisions hereof. 12. Termination 12.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) to the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost or claim hereunder by Contractor other than for work performed to the date of termination. 12.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or any other default of this Contract. 12.3 OC San may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor:  if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or  if Contractor sells its business; or  if Contractor breaches any of the terms of this Contract; or  if total amount of compensation exceeds the amount authorized under this Contract. Orange County Sanitation District 4 of 9 Specification No. S-2021-1270BD Revision 031021 12.4 All OC San property in the possession or control of Contractor shall be returned by Contractor to OC San upon demand, or at the termination of this Contract, whichever occurs first. 13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Determined Insurance Requirement Form (attached hereto and incorporated herein as Exhibit “C“). Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 14. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Contractor's services under this Contract, or by its subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend and hold harmless OC San, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor of or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. 15. Contractor Safety Standards and Human Resources Policies OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If during the course of the Contract it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, then the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor and all of its employees and subcontractors, shall adhere to all applicable Contractor Safety Standards attached hereto in Exhibit “D” and the Human Resources Policies in Exhibit “E”. 16. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply: 16.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence on the date of acceptance by the OC San Project Manager or designee of the work as complete. Orange County Sanitation District 5 of 9 Specification No. S-2021-1270BD Revision 031021 16.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work as specified in Exhibit “A”, OC San informs Contractor that any portion of the Services provided fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OC San and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at Contractor's sole expense. 17. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. 18. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 19. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the work to be performed; and 2) it understands the facilities, difficulties and restrictions of the work under this Contract. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 20. Regulatory Requirements Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and California Water Codes Division 2. 21. Environmental Compliance Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work performed under the terms of this Contract will be paid by Contractor. 23. Applicable Laws and Regulations Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OC San as a result of Contractor's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 24. Contractor’s Employees Compensation 24.1 Davis-Bacon Act – Contractor will pay and will require all subcontractors to pay all employees on said project a salary or wage at least equal to the prevailing rate of per diem wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft or type of worker needed to perform the Contract. The provisions of the Davis- Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and when twenty-five percent (25%) or more of the Contract is funded by Federal 0 Orange County Sanitation District 6 of 9 Specification No. S-2021-1270BD Revision 031021 assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied with are incorporated herein as a part of this Contract and referred to by reference. 24.2 General Prevailing Rate – OC San has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract, and copies of same are on file in the Engineering Department. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this Contract as required by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2, OC San will have on file copies of the prevailing rate of per diem wages at its principal office and at each project site, which shall be made available to any interested party upon request. 24.3 Forfeiture For Violation – Contractor shall, as a penalty to OC San, forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by the Contractor or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 24.4 Apprentices – Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices are applicable to this Contract and the Contractor shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or more or twenty (20) working days or more; or if contracts of specialty contractors not bidding for work through the general or prime Contractor are two thousand dollars ($2,000.00) or more or five (5) working days or more. 24.5 Workday – In the performance of this Contract, not more than eight (8) hours shall constitute a day’s work, and the Contractor shall not require more than eight (8) hours of labor in a day from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit to OC San as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article. Contractor shall keep an accurate record showing the name and actual hours worked each calendar day and each calendar week by each worker employed by Contractor in connection with the project. 24.6 Record of Wages; Inspection – Contractor agrees to maintain accurate payroll records showing the name, address, social security number, work classification, straight-time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the project and agrees to require that each of its subcontractors do the same. All payroll records shall be certified as accurate by the applicable Contractor or subcontractor or its agent having authority over such matters. Contractor further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee’s representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties for non-compliance with the requirements of Section 1776 may be deducted from project payments per the requirements of Section 1776. Orange County Sanitation District 7 of 9 Specification No. S-2021-1270BD Revision 031021 25. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Contractor’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 26. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange, in the event any action is brought in connection with this Contract or the performance thereof. 27. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 28. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods or Services, OC San may (1) cancel the Contract; (2) recover whatever amount of the purchase price OC San has paid, and/or (3) “cover” by purchasing, or contracting to purchase, substitute goods or Services for those due from Contractor. In the event OC San elects to “cover” as described in (3), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods or Services and the Contract price, together with any incidental or consequential damages. 29. Dispute Resolution 29.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 30. Attorney’s Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Orange County Sanitation District 8 of 9 Specification No. S-2021-1270BD Revision 031021 Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 31. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and Forum for Enforcement, shall survive termination or expiration of this Contract. 32. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 33. Damage to OC San’s Property Any of OC San’s property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. 34. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OC San. 35. Independent Contractor The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 36. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 37. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 38. Non-Liability of OC San Officers and Employees No officer or employee of OC San shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Contractor or to its successor, or for breach of any obligation for the terms of this Contract. 39. Read and Understood By signing this Contract, Contractor represents that he has read and understood the terms and conditions of the Contract. 40. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 41. Entire Agreement This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 9 of 9 Specification No. S-2021-1270BD Revision 031021 42. Notices All notices under this Contract must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OC San: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Contractor: [Contact Name] [Contact Title] [Company Name] [Street Address] [City, State, Zip Code] Each party shall provide the other party written notice of any change in address as soon as practicable. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: ___________________________________ John B. Withers Chair, Board of Directors Dated: _________________ By: ___________________________________ Kelly A. Lore Clerk of the Board Dated: _________________ By: ___________________________________ Ruth Zintzun Purchasing and Contracts Manager [COMPANY] Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer BG EXHIBIT “A” Specification No. S-2021-1270BD Exhibit “A” SCOPE OF WORK EXHIBIT A SCOPE OF WORK/TECHNICAL SPECIFICATIONS Janitorial & Floor Maintenance Service at Plants 1 & 2 SPECIFICATION NO. S-2021-1270BD 1. Summary The Orange County Sanitation District (OC San) is seeking a highly qualified and experienced Janitorial Maintenance Company to provide Janitorial and Floor Maintenance Services at OC San Plant 1 Facilities, 10844 Ellis Avenue, Fountain Valley, California, and Plant 2 Facilities, 22212 Brookhurst Street, Huntington Beach, California. There are approximately 650 employees/Contract employees at OC San. 2. Project / Work Elements The Contractor shall furnish all labor, materials, transportation, equipment and other services necessary to provide complete janitorial maintenance and stripping and waxing of floors in accordance with this scope of work. Janitorial maintenance services shall be provided 7 days per week with night shift coverages within the process areas located at each plant location. For this Contract, OC San requires the Contractor to provide Full-time janitors, Detail Porters, and Two (2) dedicated onsite Full-Time supervisors, one for each of the two (2) Plant locations. The Contractor shall furnish the following supplies at no additional cost to OC San. OC San Does Not Track Janitorial Supplies Usage. • Facial Tissue for restrooms • Rolled Paper Towels or Multi Fold paper towels for kitchens o DublNature Multifold Towel Product # 48140 or equal • Toilet paper (2-ply) • Toilet Seat Protectors • Waterless Urinal Cartridge (Falcon or equal – OC San to provide) • Feminine Products (tampons and sanitary pads) • All Waste Receptacle Liners • 7 oz. Water Cups (all Water Cooler locations) o Solo Product # R7N or equal • Sanitizing Wipes (all Water Cooler locations) o Sparoom Product # S03910-S or equal • Tork Matic Hand Towel Roll Dispenser – with Intuition Sensor (Article 5511282) o Batteries for auto paper dispenser • Tork Matic Advanced Matic hand towel roll 700 ft, 1 ply (Article 290089) EXHIBIT A Page 2 of 22 Specification No. S-2021-1270BD • Tork Foam Skincare Soap Dispenser (Article 571508) • Tork Skincare Soap Refill (Article 401211) • Stoko Kresto 87044 High Performance Hand Cleaner 2,000 ML Bottle Refills or equal • Tork S4 Foam Skincare Automatic Hand Sanitizer Dispenser (Article 571600) o Batteries for battery operated Tork hand sanitizer dispensers • Tork S4 Alcohol Foam Hand Sanitizer Refill (Article 400217) • Stoko Refresh Foaming Instant Hand Sanitizer 1,000 ML Auto Dispenser Refills or equal o Batteries for battery operated Stoko hand sanitizer dispensers • Contractor shall provide and install body wash/shampoo dispensers and provide refills for all showers. • Shower curtains (semi-annually) Dispensers shall be stocked at all times and shall be checked throughout the day to ensure adequate quantities are available. Contractor shall also check and replace the batteries for battery operated dispensers at no additional cost to OC San. Furthermore, the Contractor shall ensure that all supplied dispensers are operable and replace within 1 business day if necessary. The Administration lobby, lobby restrooms, board and meeting rooms are areas of high usage during the entire day, and at times in the evening. Special attention is required to service these areas both at the start and at the end of each day, therefore the Contractor shall be required to provide coverage to work in the Administration Building at our Plant 1 facilities from 5:00 a.m. to 4:30 p.m., Monday through Friday. The lobby restrooms are to be cleaned/refreshed by no later than 4:30 p.m. on committee/board meeting evenings (every Wednesday and the 1st Thursday of each month) and the following mornings (prior to 6:00 a.m.) the committee/board room(s), lobby restrooms and kitchen are to be cleaned. In addition, the conference rooms and the lobby restrooms shall be cleaned, and supplies refilled immediately following public tours. OC San operates twenty-four (24) hours per day, seven (7) days per week, and most areas will be occupied during the janitorial and floor cleaning services. The janitorial staff shall be flexible and attentive to an area’s special needs or special requirements. The janitorial staff shall not service the restrooms, kitchens, and break rooms during OC San lunch hours, and morning or afternoon breaks. OC San employees will make a reasonable effort to minimize use of an area while they are being cleaned and serviced. The Contractor shall be aware of current meeting schedules and other work routines within the facility and conduct its work in such a manner as to cause minimal interference with the execution of OC San business or staff. Contractor shall not be allowed to work on the following OC San observed Holidays: • New Year's Day EXHIBIT A Page 3 of 22 Specification No. S-2021-1270BD • Lincoln’s Birthday • President’s Day • Memorial Day • Independence Day • Labor Day • Veteran's Day • Thanksgiving Day • Day after Thanksgiving • Day before Christmas • Christmas Day If a Holiday falls on a Saturday, it is observed the previous Friday. If the Holiday falls on a Sunday, it is observed the following Monday. The following areas shall be cleaned and maintained in the following order and frequency. All equipment and materials shall be used per manufacturer's directions for each application. For additional detailed explanation of terms used in the scope of work to describe the work required in the following areas, see “Definition of Terms”, Exhibit A, Section 5.0. 2.1 Locations See Exhibits A-1, A-2, A-3 and A-4 for a detailed list of locations, square footage, stalls, urinals, showers, sinks, dispensers, refrigerators, microwave ovens, etc. 2.1.1 Restrooms and Restroom Entry Areas All OC San men’s restrooms shall be cleaned and maintained by male workers and all OC San women’s restrooms shall be cleaned and maintained by female workers. Water used in a mop bucket shall be discarded following each restroom cleaning. 2.1.1.1 Daily: • Check, refill as necessary and clean all soap, toilet paper, paper towel, including feminine napkin dispensers (money from feminine product dispensers shall be collected and used by the Contractor for the cost of supplies). • Check, refill as necessary OC San supplied hand sanitizer • Empty, clean and disinfect (as needed) all trash receptacles and insert new liners • Disinfect all washbasins (sinks), counters, and fixtures with non- abrasive disinfectant cleanser o Tile, grout and caulking shall be free of mold, mildew and stains EXHIBIT A Page 4 of 22 Specification No. S-2021-1270BD • Disinfect all door handles, light switches, handrails, and elevator push buttons • Disinfect and clean inside and outside of urinals and toilets • Disinfect toilet seats, fixtures and outside surfaces of urinals and toilets • Clean all mirrors and mirror’s chrome • Clean stainless-steel fixtures • Sweep entire restroom/entry area floors • Damp mop entire restroom floor, including entry areas, with disinfectant 2.1.1.2 Weekly: • Clean and polish all doors (including kick plates), door jambs (clean only), walls, toilet stall partitions (inside and out), mirrors, chrome, and stainless steel fixtures and remove any marks, stains or graffiti (polish subject to approval of OC San Representative) • Pour a large bucket of fresh water down all floor drains 2.1.1.3 Monthly: • Scrub resilient and hard surface floors (non-waxed surfaces) with appropriate cleaner • Dust and remove cobwebs from light fixtures, skylights and openings • Clean HVAC grilles, vents and registers • Install OC San supplied Waterless Urinal Cartridge or as instructed by OC San • Install monthly “Digester” flyer in holders above all urinals and inside all toilet stalls on the first working day of each month (OC San shall provide) 2.1.1.4 Quarterly: • Spray buff resilient and hard surface floors • Wash/scrub and disinfect wall tile and partitions EXHIBIT A Page 5 of 22 Specification No. S-2021-1270BD 2.1.2 Showers, Shower Entry Areas and Locker Rooms 2.1.2.1 Daily: • Check, refill as necessary and clean all soap, paper towel dispensers • Check, refill as necessary OC San supplied sanitizer for dispensers. • Empty, clean and disinfect (as needed) all trash receptacles and insert new liners • Disinfect all door handles, light switches, and applicable handrails • Dust mop/sweep entire floors • Damp mop floors with disinfectant cleaner • Dust and spot clean lockers and benches (Benches shall be left dry) • Spot clean all doors, locker room walls, partitions, mirrors and other surfaces • Clean shower drains of hair, soap and all other materials • Scrub and disinfect with anti-fungal cleanser and de-scaler, all shower surfaces including doors, floors, mats associated with showers, baseboards, walls, shower stalls/partitions and fixtures so that all surfaces are free of mold, soap scum, body oils, mineral deposits, stains and odors • Scrub shower entrances and walk ways with deck scrub brush and disinfectant cleanser 2.1.2.2 Weekly: • Clean shower curtains so that all surfaces shall be free of soap scum, body oils, mold and mineral deposits 2.1.2.3 Monthly: • Machine scrub resilient and hard surface floors with appropriate cleaner (non-waxed surfaces) • Clean and disinfect exterior of all lockers. (Do not allow water to drip into lockers) • Dust and remove cobwebs from light fixtures, skylights and openings • Clean HVAC grilles, vents and registers EXHIBIT A Page 6 of 22 Specification No. S-2021-1270BD 2.1.2.4 Quarterly: • Spray buff resilient and hard surface floors (waxed areas only) 2.1.2.5 Semi Annually: • Replacement of shower curtains 2.1.3 Entryways (exterior and interior), Lobbies, Hallways, Corridors, Traffic Areas and Stairs 2.1.3.1 Daily: • Vacuum or sweep wiper/scraper mats at entrances to buildings (interior and exterior) • Dust mop/sweep hard surface floors then damp mop (Interior only) • Empty and clean trash receptacles and replace liners • Disinfect all door handles, light switches, and applicable handrails • Damp wipe handrails outside building entrances (Non-process areas) • Sweep outside entryways, decks, stairs, and stairway landings • Immediately remove/spot clean spills from hard floor surfaces and carpet in accordance with Carpet and Rug Institute (CRI) directives and certified products 2.1.3.2 Weekly: • Clean doors, door jambs, door glass, frames and kick plates • Sweep and/or vacuum and damp mop interior stairways • Vacuum all carpet 2.1.3.3 Monthly: • Dust and remove cobwebs from light fixtures skylights and openings • Wipe clean: partitions, walls, baseboards, counters, cabinets, trophy cases and all other horizontal (Accessible) surfaces (or as requested) 2.1.3.4 Quarterly: • Remove cigarette butts and ashes from outdoor ashtrays (keep ashtrays & sand urns 20ft from building entrances) o Replenish sand as needed • Spray buff resilient and hard surface floors EXHIBIT A Page 7 of 22 Specification No. S-2021-1270BD 2.1.4 Offices, Cubicles, Meeting and Conference Rooms 2.1.4.1 Daily: • Wipe down conference room tables with appropriate cleaner • Sweep or dust mop and damp mop hard surface floors with appropriate cleaner • Immediately remove debris/spot clean spills from floor surfaces and carpet • Empty and clean trash receptacles (disinfect as needed) and replace liners • Empty small, paper recycle receptacles (as needed) and place in 15- gallon paper recycle bins • Empty paper shredder receptacles and place in designated, outside recycling dumpsters • Disinfect all door handles, and light switches • Arrange chairs in orderly fashion 2.1.4.2 Bi-Weekly: • Empty 15-gallon paper recycle bins throughout Plants 1 & 2 into designated centrally located recycling dumpsters. Quantities and locations to be determined. Bin sizes/quantities are subject to minor size and quantity changes. 2.1.4.3 Weekly: • Vacuum all carpets • Dust and spot clean doors, frames, walls, counters, windowsills, baseboards and partitions • Clean doors, door jambs, door glass, frames and kick plates • Clean workstation and partition glass/Plexiglas 2.1.4.4 Monthly: • Dust all desks, tables, office furniture, chairs, partitions, tops of all cabinets and picture frames with a treated dust cloth. Do not move or disturb any paperwork or property EXHIBIT A Page 8 of 22 Specification No. S-2021-1270BD • Clean HVAC grilles, vents and registers • Dust and remove cobwebs from light fixtures skylights and openings • Vacuum fabric on upholstered furniture 2.1.4.5 Quarterly: • Spray buff resilient and hard surface floors • Clean window blinds and return to previous position (Do Not Disturb decorations on windows) 2.1.5 Lunchrooms, Kitchens, Break Rooms, Vending and Patio Areas Lunch area/ eating area cleaning time - Lunch areas/ eating areas are to be cleaned at the end of OC San staff lunch period. Cleaning should NOT occur during OC San staff break times: o 9:30am to 9:45am o 2:00pm to 2:15pm 2.1.5.1 Daily: • Check, refill as necessary and clean all soap, paper towel dispensers • Check, refill as necessary OC San supplied sanitizer for dispensers. • Empty and clean trash receptacles (disinfect as needed) and replace liners • Sweep and/or dust mop then damp mop floors with appropriate cleaner • Damp wipe tables and chairs with appropriate cleaner and replace in orderly fashion • Clean and disinfect counter tops, sinks, exteriors of appliances and fixtures • Spot clean doors, glass, door frames, walls, partitions, sills, and baseboards • Disinfect all door handles and light switches • Damp wipe interiors of microwave ovens with appropriate cleaner 2.1.5.2 Weekly: • Vacuum all carpets • Clean outside surfaces of all kitchen appliances, including but not limited to freezers, refrigerators, microwave and conventional ovens • Clean interiors of microwave and conventional ovens EXHIBIT A Page 9 of 22 Specification No. S-2021-1270BD 2.1.5.3 Monthly: • Clean HVAC grilles, vents and registers • Dust and remove cobwebs from light fixtures and skylights and openings • Vacuum fabric on upholstered furniture • Clean window blinds and return to previous position (Do Not Disturb decorations on windows) • Clean interior of refrigerators and freezers (Post notice on front of refrigerator / freezer seven (7) days prior to cleaning) o Cleaning of certain refrigerators may occasionally be postponed 2.1.5.4 Quarterly: • Spray buff resilient and hard surface floors 2.1.6 Elevators 2.1.6.1 Daily: • Sweep then damp mop resilient floors with appropriate cleaner • Immediately remove debris/spot clean spills from floors • Disinfect elevator control panel push buttons • Remove smudges, fingerprints and graffiti from walls, rails and doors 2.1.6.2 Weekly: • Clean thresholds and door tracks of dirt and debris • Polish all chrome and stainless steel • Vacuum carpet • Spot clean carpeted floors 2.1.6.3 Monthly: • Dust and remove cobwebs from light fixtures 2.1.6.4 Quarterly: • Spray buff resilient and hard surface floors EXHIBIT A Page 10 of 22 Specification No. S-2021-1270BD 2.1.7 Fuel Station Plant 1 2.1.7.1 Daily: • Pick up litter and sweep when necessary • Empty trash containers and insert new liners 2.1.8 Plant 1 and Plant 2 Cart Barn 2.1.8.1 Weekly: • Contractor is responsible for sweeping the area • Empty trash cans and replace with new liners 2.1.9 Other Services 2.1.9.1 Daily: • Contractor is responsible to supply 7 oz. cups at all water cooler locations and re-fill supply as necessary • Contractor is responsible to supply sanitizing alcohol wipes at all water cooler locations and re-fill supply as necessary • Clean water coolers with damp, disinfectant cloth, including trays (no chemicals shall be used) 2.1.9.2 As Needed: • Provide water extractor response for water spills / leaks • Plunge plugged or backed-up toilets, urinals and sinks when observed or requested (disinfect before returning to service). If unsuccessful, Contractor shall notify the OC San Representative Toilet Plunger shall never be used on sinks • Wet wipe surfaces to remove ants (no chemicals shall be used) when observed or requested • Deep cleaning of offices/cubicles upon personnel moves (OC San Representative will provide the Contractor with a list of offices that will require deep cleaning). • Contractor shall notify the OC San Representative of any items needing repair, including but not limited to: • Leaks EXHIBIT A Page 11 of 22 Specification No. S-2021-1270BD • Broken fixtures • Roof leaks • Clean up small, biohazard (blood) spills. Contact OC San Representative for disposal. Biohazard (blood) spill cleanup kits and their disposal shall be provided by OC San. 2.1.10 Floor Coverings Floor coverings vary in each building. They may include, but are not limited to; carpet, vinyl, VCT, terrazzo, concrete, and ceramic tile. The Contractor shall be responsible for performing the prescribed and appropriate cleaning and polishing method for each type of floor covering. Special attention shall be given to reduce the generation of dust while sweeping concrete surfaces. The use of a sweeping compound for this surface is encouraged. 2.1.10.1 Carpeted Floors and Floor Mats • Vacuum the entire carpeted area, including under chairs, tables and other easily moved items, and around furniture legs. Return moved items to their original position. Pick up staples and other hard to remove items by hand if necessary. Vacuum hard to reach areas such as behind desks and furniture as needed. The carpet shall be free of visible dirt, litter, and soil. • Inspect carpet for new spots and stains from spills and remove spots and stains immediately. Remove spots and stains with an appropriate industrial grade spot removing solution using the manufacturer's recommended techniques. Report any tears, burns or unraveling to OC San representative. Carpet cleaning and shampooing is not part of this contract. 2.1.10.2 Resilient and Hard Surface Floors • Put out wet floor warning signs (at all affected entrances) while work is in progress and until floor is dry • All resilient and hard surface floors shall be swept then damp moped daily • Inspect floors for new spots and stains from spills and remove immediately • Chairs, trash containers, and other easily movable items shall be moved, cleaned underneath and placed back in an orderly fashion • Upon completion, the entire surface shall be free of litter, soil, dust, hair, stains, streaks, film, standing water, and splash marks EXHIBIT A Page 12 of 22 Specification No. S-2021-1270BD • Spray buff floors quarterly with floor machine and an all-cotton-buffing pad • Dust and damp mop floor then apply a thin film of spray polish then buff while moist to remove black marks, scuffs, stains, and scratches • Dust mop the floor when spray buffing is completed 2.1.10.3 Annual Floor Maintenance (stripping & waxing of floors) *Shall not be performed during normal work hours* The following work is to be performed on all resilient and hard surface floors (excluding concrete) once every year: • Contractor shall include the cost to perform this service as part of this contract. Contractor shall only be paid upon approval by OC San Representative or his / her designee; and after all annual floor maintenance service has been completed to the satisfaction of the OC San Representative. • Contractor shall provide a work schedule one month prior to the start of the annual floor maintenance as well as a 2-week notice as conformation to advise staff of impending work scheduled for their work location. • Contractor shall meet with OC San staff at least three days prior, on- site to arrange specific work times and work areas. • Stripping and waxing of floors shall not be scheduled during normal work hours. Contractor shall sign in at the Control / Operation Center then contact the Operations Supervisor to inform him / her about the work location(s) and the need to unlock or provide access to any secured locations. Contractor shall be responsible to sign out (log out of the facility) upon completion of work just prior to leaving the facility. • Contractor shall place “NO ADMITTANCE” signs at all entrance and exits to work areas. The signage shall show the times that the floors will be reopened for use. • Minimum procedures shall consist of stripping entire floor including corners and edges until all waxes, sealers and cleaning agents are removed. Rinse floor until clean and then dry. Inspect floor to be sure all wax, sealant, dirt, cleaning agents and stains are removed. Baseboards, furniture legs, door bottoms, and corners should be cleaned as well as the floor. Strippers shall be non-ammoniated EXHIBIT A Page 13 of 22 Specification No. S-2021-1270BD • Apply a minimum of three coats of wax and high speed buff the final coat. Floor finish shall be clear in color, with no streaks or lint, and resist dirt and soil. o The Contractor is responsible to move small furniture, tables, chairs, chair mats, carts, and trashcans out of the work location to be stripped, waxed, and returned to their original position upon the completion of the job. o NOTE: Failure to perform the Annual Floor Maintenance in accordance with the above required specifications may result in the termination of the contract, in whole or in part. 3. Additional Disinfecting Tasks 3.1 Dedicated staff identifiable through blue vest shall have the following daily tasks, including nights and weekends (reference section 5.15 for specific hours): 3.1.1 Disinfection through the use of electrostatic sprayer on all commonly touched surfaces, such as light switches, elevator buttons, stairway rails, refrigerator handles, microwaves, door handles, and common area tables and counter tops. 3.1.2 Surfaces shall be wiped of debris prior to spraying. 4. Resources Available 4.1 Power OC San shall provide the Contractor and their subcontractors, free of charge during the term of this Contract, 120 volts, 60-hertz, maximum 20 ampere electrical service. All other utilities shall be provided by the Contractor at its sole expense. 4.2 Water OC San shall furnish to the Contractor, free of charge, during the course of the Contract, city (potable water). 5. Project Management 5.1 Equipment & Facilities Inspection Prior to making an award, OC San reserves the right to inspect and evaluate the suitability of all proposed equipment and Proposer’s facilities that shall be used to perform this work in accordance with the Scope of Work. 5.2 Qualification and Training of Employees • Contractor shall submit, prior to the commencement of work under this contract, a complete list of all employees assigned to work under this contract. EXHIBIT A Page 14 of 22 Specification No. S-2021-1270BD • OC San may require the dismissal of employee(s) OC San has determined to be incompetent, careless or otherwise objectionable to the public interest. • When in the opinion of OC San, an employee does not perform satisfactorily; their employment on this contract shall be denied. • All of the Contractor's employees shall be required to wear a company uniform, identifying the Contractor and the employee’s name. No shorts are allowed. • Contractor shall notify OC San’s Representative or designee immediately in writing of any change in contract personnel by submitting the name, and effective date of termination of the employee and employment date of the replacement employee. • Contractor shall have an on-site training program (on a monthly basis at a minimum) during the duration of this contract and it shall include, but not be limited to the following: o General Cleaning o How to perform each task o Hard floor maintenance o Safety Training o Proper handling and dispensing of chemicals o Hazard communication o QA/QC issues o Customer Service issues o Contractor shall provide up to date documentation that its staff has been trained in the above whenever requested by OC San. • The on-site training program is to provide the Contractor’s personnel the training required for the thorough understanding and ability to demonstrate proficiency in effectively cleaning the items mentioned in this scope of work. In addition, the personnel shall meet ISSA Cleaning Industry Training Standard (CITS), Cleaning Management Institute (CMI) or another industry recognized standard. 5.3 Workmanship, Materials & Equipment 5.3.1 The Contractor shall consistently furnish a high quality and level of labor, materials and equipment for satisfactory contract performance. OC San reserves the right to reject any cleaner, supplies or equipment that does not meet its needs or performs at an unacceptable level of cleanliness or quality. OC San shall not bear any additional costs if any or all restroom or cleaning supplies are deemed unacceptable for OC San use, and upgrades are required. EXHIBIT A Page 15 of 22 Specification No. S-2021-1270BD 5.3.2 Prior to the start of the contract, OC San may request samples of supplies or products in order to evaluate the acceptability for use at OC San facilities. 5.3.3 Vacuum Cleaners shall: • have the Carpet and Rug Institute (CRI) Seal of Approval (SOA) and shall meet the gold or silver performance standard • be certified for commercial use • have a rotating cylindrical brush, not a beater bar 5.3.4 When not specifically identified in the specifications, such materials and equipment shall be of suitable type and grade for that purpose. Each item or article shall be subject to inspection and / or test and approved by the OC San Representative or Representative when so required. All workmanship shall be subject to the inspection and approval of the OC San Representative or designee. 5.3.5 All necessary cleaning equipment including power driven, floor scrubbing, waxing and polishing machines, industrial-type vacuum cleaners, etc., that is needed to perform the work on this contract, shall be furnished by the Contractor. Such equipment shall be of the size and type customarily used in work similar to this contract and shall meet the approval of the OC San Representative or designee. Equipment deemed by the OC San Representative or designee to be of improper type or inadequate for the purpose intended shall be replaced at no additional cost to OC San. 5.3.6 Contractor shall be responsible for maintenance and repair of its supplies and equipment such as vacuum cleaners, mops, brooms, notification signage, bicycles, carts, etc. 5.4 Changes OC San may at any time, by giving fifteen (15) days written notice, delete or add to the scope of work as set forth in these specifications. A change in the contract amount may be amended or waived through the purchase order process. 5.5 Supervisory Staff 5.5.1 The Contractor shall provide two (2) dedicated onsite Full-Time Supervisors (Monday – Friday) for on-site supervision of its employees (Janitors and Detail Porters) performing the contract work. One (1) Supervisor at the Fountain Valley location and One (1) Supervisor at the Huntington Beach location. 5.5.2 The Contractor shall provide the work schedule of the janitorial staff to the OC San Representative or designee. EXHIBIT A Page 16 of 22 Specification No. S-2021-1270BD 5.5.3 The Supervisors shall be available at all times during the day while the contract work is in progress to respond to instructions from the OC San Representative or designee regarding janitorial issues that need immediate attention. 5.5.4 The Contractor Supervisors shall be equipped with a cell phone and the number provided to OC San Representatives. • Supervisors shall respond immediately after being contacted by voice or text message. 5.5.5 The Contractor's Supervisors shall be fully experienced and adequately trained in both cleaning and supervision and shall meet the approval of the OC San Representative or designee. 5.5.6 Contractor's Supervisors shall be required to perform daily Inspections (QA/QC) of all buildings serviced under this contract. 5.5.7 The Supervisors shall be able to communicate in English, both orally and in writing. 5.5.8 In the absence of the Supervisor(s), Contractor shall notify OC San in advance or as soon as possible of Supervisor’s absence and provide OC San with name and cell phone number of substitutes. • Substitute shall be able to communicate in English, both orally and in writing 5.5.9 Contractor's employees shall not be accompanied in their work area by acquaintances, family members or any other person unless said person is an authorized employee of the Contractor. 5.6 Non-Supervisory Staff 5.6.1 The Contractor shall provide Ten (10) Full-Time Janitors and Three (3) Full-Time Detail Porters to perform the contract work at the Fountain Valley and Huntington Beach locations. • The Ten (10) Full-Time Janitors shall perform mainly the daily work tasks and other work tasks as directed by his/her Supervisor. • The Three (3) Full-Time Detail Porters shall perform mainly the weekly, bi- weekly, monthly, quarterly work tasks and other work tasks as directed by his/her Supervisor. The Detail Porters shall ensure that the detailed work as listed (in the Scope of Work) but not limited to the weekly, bi-weekly, monthly, quarterly work tasks are satisfactorily completed in a high quality and professional standard. 5.7 Inspection of Premises 5.7.1 The Contractor Supervisors shall be required to sign all “Verification of Services Performed Log" (supplied by OC San) on a daily basis by the end of each workday. This log is to be used daily to document all work completed. The logs shall be EXHIBIT A Page 17 of 22 Specification No. S-2021-1270BD submitted to OC San Representative(s) at the end of each week. SEE Exhibit A- 5 for a sample of the “Verification of Services Performance Log”. 5.7.2 The Contractor Supervisors shall be responsible on a daily basis to inspect and rate the level of services performed by his/her staff on the “Verification of Services Performed Log". 5.7.3 The Contractor Supervisors shall be required to perform on-site physical Inspection (QA/QC) for the satisfactory completion of the Janitorial services (based on the timeline) as prescribed in the Scope of Work to be completed on a daily, weekly, bi-weekly, monthly, quarterly basis. On-site inspections are to ensure scope of work compliance. The Contractor Supervisors shall inspect based on the timeline as prescribed in the Scope of Work. Work discovered as unsatisfactory during the inspections shall be discussed/relayed to the Contractor Janitor(s)/ Detail Porter(s) and request the service to be corrected and not to re-occur. Repeated under performance/poor quality service by the Janitor(s) or Detail Porter(s) shall be cause for the removal and replacement of the Janitor/ Detail Porter. When in the opinion of OC San, a Supervisor does not perform satisfactorily in their inspection and corrective process; their employment on this contract shall be denied and the Supervisor shall be replaced immediately. 5.7.4 The Contractor shall submit a monthly invoice per Exhibit B. The Contractor's monthly invoice shall not be submitted prior to the last week of each month and shall not be approved for payment until the OC San Representative or designee rate the overall performance of the Contractor as “satisfactory”. 5.7.5 The Contractor’s on-site Supervisor(s) shall also accompany the OC San Representative on scheduled and non-scheduled inspection tours of the buildings and sites when requested by OC San. 5.8 Safety, Equipment Protection & Damage 5.8.1 The Contractor shall be responsible for the protection of all existing equipment and facilities and shall, at its own expense, repair or restore any damage caused by the actions or negligence of its employees, within a 24-hour period. If the Contractor fails or refuses to make such repairs or restorations, OC San may have the work performed and deduct the repair cost from the monthly invoice. 5.8.2 All Contractor employees shall receive blood-borne pathogen training annually and the Contractor shall have training records available upon request. 5.8.3 OC San’s Risk Management Division must approve all chemicals used. All chemicals shall have proper identifying labels affixed to them as well as secondary containers (i.e., spray bottles). Any chemical used in performing the contract work shall have the appropriate Material Safety Data Sheet (MSDS) in a labeled safety binder in each area / closet in which they are stored. 5.8.4 Contractor’s staff shall comply with any and all safety requirements and don all personal protective equipment as called out by the instructions on the chemical labels. EXHIBIT A Page 18 of 22 Specification No. S-2021-1270BD 5.8.5 Copies of all MSDS sheets for each building shall be supplied to OC San at the start of the contract as well as during the duration of the contract prior to the introduction of any additional materials. • Failure to comply shall result in the immediate removal of said product(s) / Chemical(s) by the Contractor. • Liquid soap shall be non-alcohol based. 5.9 Storage Space OC San will assign a limited amount of secured storage space if available in buildings for the storage of the Contractor's supplies and equipment. Contractor shall keep this space in a neat and orderly condition. Contractor shall keep electrical panels, fire extinguishers, interior access doors and water heater areas clear of materials and supplies. OC San shall not be responsible for damage or loss to the Contractor's stored supplies, equipment or personal belongings. Materials in large volumes (5 gallons or more) shall not be stored on OC San property. No flammable materials shall be brought on-site. 5.10 Conduct of Work 5.10.1 The Contractor shall prohibit its employees from disturbing papers on desks, opening desk drawers and cabinets, using telephones, radio equipment, and any other equipment provided for official OC San use. 5.10.2 No OC San equipment shall be unplugged without OC San’s prior approval. 5.11 Security 5.11.1 Electronic identification badges shall be issued to all janitorial staff by OC San. 5.11.2 All exiting doors are to remain closed and locked. Do not prop open exiting doors for any reason. Do not assist entry to anyone. Close and lock all exterior windows. When Janitorial staff gains entrance to a locked room / office, they shall lock the room / office upon exiting. 5.12 Energy Conservation Contractor shall instruct all employees performing janitorial work within the facility to utilize energy conserving work methods, which shall maximize energy conservation. If they turn on the lights to clean, they shall turn off the lights when finished. Janitorial Staff shall turn off lights upon exiting an unoccupied room. 5.13 Cleaning Quality Requirements/Expectations 5.13.1 Services performed under this contract shall be subject to inspection and approval of the Contractor Supervisors and the final approval of OC San's Representative or designee. Consistent, first quality cleaning shall be required. EXHIBIT A Page 19 of 22 Specification No. S-2021-1270BD 5.13.2 Unsatisfactory work shall be called to the attention of the Contractor Supervisors at the discretion of OC San's Representative(s) and the Contractor shall be required to correct the work deficiencies within one (1) hour to the satisfaction of OC San's Representative or designee. 5.13.3 Contractor shall respond to the work site within one (1) hour should unsatisfactory work causes an emergency condition as determined by OC San. Failure by the Contractor to comply with such requests will force OC San to use any means necessary to correct the problem. Associated costs shall be deducted from the monthly invoice. Repeated failures to respond may be cause for the termination of the contract. 5.13.4 Notification of unsatisfactory work shall be deemed given as soon as OC San leaves a Voicemail, text or E-mail message, notifying the Contractor Supervisor(s) or Management of deficient performance. Contractor shall provide telephone, Email address, and cell phone numbers for this purpose, and shall provide a 24- hour telephone number for emergencies and shall respond within 30 minutes with a return phone call. 5.14 Cleaning Schedule(s) Contractor shall furnish OC San's Representative or designee with a routine work schedule(s) of all cleaning tasks that are not performed on a daily basis. The Contractor shall provide this schedule(s) to OC San not later than 30 days after contract is awarded. 5.15 Work Hours and Locations of Services The majority of the janitorial work shall be performed between the hours of 6:00 A.M. and 4:30 P.M, Monday through Friday. OC San will also require the Contractor to perform Janitorial services for the Operational areas (as indicated in Exhibit A-5) on Saturday and Sunday between the hours of 6:00 A.M. and 4:30 P.M. In addition to the daily day-time Janitorial services, the Contractor shall also perform evening/Night shift services between the hours of 4:30 P.M. through 9:30 P.M. Monday through Sunday for the specified Operational areas (as indicated in Exhibit A-5). A list of building locations and servicing hours are noted in Exhibit A-5. 5.16 Exceptions: 5.16.1 Administration Building-Plant 1 • Contractor shall be required to provide coverage to work from 5:00 a.m. to 4:30 p.m. Routine weekday services shall be provided Monday through Friday. • Lobby restrooms are to be cleaned/refreshed by no later than 4:30 p.m. on Committee / Board meeting evenings (every Wednesday and the 1st Thursday of each month). On the mornings following meeting nights, prior to 6:00 a.m., the Committee / Board room(s), lobby restrooms and kitchen are to be cleaned. • Contractor shall have the staff flexibility to also provide requested services for cleanup and housekeeping during special events (typically a few hours per EXHIBIT A Page 20 of 22 Specification No. S-2021-1270BD event) that may occur five (5) to ten (10) times per year at no additional cost to OC San (Mondays through Saturdays). 5.16.2 Annual Floor Maintenance (stripping and waxing of floors) Shall not be scheduled during normal work hours 5.16.3 Recyclable Materials The Contractor shall be required to deposit all recyclable paper, cans, and all other recyclables in the appropriate containers for that facility. 5.16.4 Minimum Staffing, Breaks and Extraordinary Services • The Contractor shall provide no less than the minimum number of staff to meet the requirements of this scope of work and to the satisfaction of the OC San Representative. For this Contract, OC San requires the Contractor to provide a total of Seven (7) Full-time janitors, Three (3) Detail Porters and Two (2) Full-Time supervisors; one for each of the two (2) Plant locations. • Contractor maybe required to re-clean areas that were already cleaned due to accidents, spills, etc. This occurs infrequently. Cost shall be included in this contract. • Service Provide may be required to re-disinfect areas that were already disinfected. This may occur occasionally. Cost shall be included in this contract. • Contractor’s staff shall take regular, pre-determined breaks (break times shall be agreed upon by Contractor and OC San Representative). • Contractor’s staff shall not take breaks in janitor closets/rooms o OC San shall notify Contractor of areas that its staff can use for breaks. Such areas are subject to change. • Contractor’s staff shall perform duties during entire shift with the exception of regularly scheduled breaks • Contractor’s staff shall not use personal communication devices during work time. • OC San shall compensate four (4) hours of pay in the event one of Contractor’s employee’s reports for work as scheduled but is denied work without any prior notification. EXHIBIT A Page 21 of 22 Specification No. S-2021-1270BD • Should a Contractor employee fail to report to work or go on vacation, the Contractor shall provide a substitute person to cover that person’s cleaning responsibilities by the start of the second workday. • OC San shall be the sole judge of any performance discrepancies. 6. Definition of Terms The following definitions apply unless otherwise noted: OC San: Shall mean the Orange County Sanitation District OC San REPRESENTATIVE: Shall mean the OC San employee who is the main point of contact for all issues related to this Contract. DAILY: Shall mean once per day, Monday through Friday, excluding Holidays WEEKLY: Shall mean once per week MONTHLY: Shall mean once per calendar month QUARTERLY: Shall mean once per every three months ANNUAL: Shall mean once per year (contract year) AS NEEDED: Shall be determined by OC San Representative CERAMIC TILE SEALER: Apply protective sealer finish that adds luster but does not build up CLEAN: Remove all dirt, mold, mildew, grime, stains and marks with approved cleaner and applicator DAMP MOP: Remove all surface dirt and stains with a mop and warm water containing detergent or floor cleaner as required; and rinse DAMP WIPE: Remove all surface dirt with a damp cloth DEEP CLEANING: extensive and thorough cleaning including but not limited to scrubbing, vacuuming, wiping, dusting, and disinfecting surface areas. DISINFECT: Clean with a disinfecting agent DUST: Remove all loose dirt and debris. Treated cloths shall be used. DUST MOP: Use an all-cotton push mop sprayed with a chemical dust attractant to remove all dirt and debris HI-SPEED BUFFING: Hi-speed buffing machine shall be used to apply protective sheen on wax floors where specified. EXHIBIT A Page 22 of 22 Specification No. S-2021-1270BD SCRUB: Remove all dirt, stains and marks with an approved cleaner using a floor machine equipped with scrubbing pads SIGNAGE: “Caution, Warning, No Admittance, Wet Floor, Closed, Slippery” etc. signs SPRAY-BUFF: Use floor machine equipped with an all-cotton bonnet-polishing pad. Apply solution and buff until dry. STRIP: Remove accumulations of old floor finish, all surface dirt, stains and marks. Rinse and dry. SWEEP: Remove all dirt, debris, and litter with a broom VACUUM: Remove all surface and embedded dirt with a high efficiency filter suction cleaner with cylindrical brush. WAX: Apply appropriate number of coats of approved floor finish OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1958 Agenda Date:12/1/2021 Agenda Item No:4. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: PLANT NO. 2 DISTRIBUTION CENTER H, 480V SWITCHGEAR UNDERVOLTAGE RELAY UPGRADE PROJECT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Purchase Order Contract with Miron Electric Construction Corp. for Plant No. 2 Distribution Center H, 480V Switchgear Undervoltage Relay Upgrade Project, per Specification No. S-2021-1280, for a total amount not to exceed $198,200; and B. Approve a contingency of $19,820 (10%). BACKGROUND The Orange County Sanitation District (OC San) uses undervoltage relays in the electrical protection scheme and to automatically transfer loads to safely distribute 480 volt power. The undervoltage relays provide circuit protection in the event of voltage drop or short circuit condition. RELEVANT STANDARDS ·Protect OC San assets ·24/7/365 treatment plant reliability ·Maintain a proactive asset management program PROBLEM Plant No. 2 Distribution Center H was designed with three 480V switchgear lineups that utilize six GE MIV II/IV undervoltage relays. These GE Relays are now obsolete and replacement components are difficult to procure, which impacts the reliability of the switchgear to perform load protection and load transfer functions of critical loads at the Plant No. 2 Headworks. During an unplanned power loss/interruption event, critical process loads need to be relay-protected and automatically transferred to emergency power sources. Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1958 Agenda Date:12/1/2021 Agenda Item No:4. PROPOSED SOLUTION Staff recommends awarding a Purchase Order Contract to Miron Electric Construction Corp.to replace two obsoleted GE MIV II and four obsoleted GE MIV legacy relays with six Schweitzer SEL 751 Feeder Protection Relays consistent with OC San engineering specifications. TIMING CONCERNS Proceeding expeditiously is desired to address obsolescence issues within critical switchgear equipment. RAMIFICATIONS OF NOT TAKING ACTION Not taking action impacts OC San’s ability to auto transfer critical loads to stable power sources in the event of a voltage drop or if a short circuit condition occurs. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION A 10% contingency has been recommended to cover any unforeseen issues during replacement. A Notice Inviting Bids was issued on September 21,2021,via PlanetBids.A non-mandatory pre-bid meeting was conducted virtually on October 5,2021.Bids were due on October 26,2021.OC San received five bids valid for 180 calendar days from the bid opening date. The following is a list of the firms who submitted a bid. Company Name Bid Determination Inter-Pacific, Inc.$59,088.49 Withdrew Bid Houalla Enterprises, Ltd.$65,140.00 Withdrew Bid Miron Electric Construction Corp.$198,200.00 Responsive Shimmick Construction Inc.$245,500.00 Responsive Baker Electric $335,513.00 Responsive Two firms withdrew their bids due to estimating errors when additional costs of rental equipment and labor were later discovered.Staff recommends awarding a Service Contract to the lowest responsive and responsible bidder,Miron Electric Construction Corp.,for the Plant No.2 Distribution Center H, 480V Switchgear Undervoltage Relay Upgrade Project. CEQA Relay replacement is categorically exempt from CEQA under the Class 1 categorical exemptions set forth in California Code of Regulations Section 15301.Section 15301 (Class 1)exempts from CEQA “the operation,repair,maintenance,permitting,leasing,licensing,or minor alteration of existing Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1958 Agenda Date:12/1/2021 Agenda Item No:4. “the operation,repair,maintenance,permitting,leasing,licensing,or minor alteration of existing public or private structures,facilities,mechanical equipment,or topographical features,involving negligible or no expansion of existing or former use,”including “(b)Existing facilities of both investor and publicly-owned utilities used to provide electric power,natural gas,sewerage,or other public utility services”. FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This recommendation will be funded under the Repair and Maintenance line item for Operations and Maintenance Department (Budget Update -Fiscal Year 2021-2022,Page 45).The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 12/15/2021 $198,200 $19,820 (10%) ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: N/A Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1959 Agenda Date:12/1/2021 Agenda Item No:5. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: MANHOLE FRAME AND COVER REPLACEMENT PROJECT IN THE CITY OF ANAHEIM GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Service Contract to Ayala Engineering, Inc. to replace and adjust 47 manhole frames and covers in the City of Anaheim per Specification No. S-2021-1254BD, for a total amount not to exceed $293,750; and B. Approve a contingency of $29,375 (10%). BACKGROUND The Orange County Sanitation District (OC San) owns 4,483 manholes throughout Orange County. Most of these manholes are in the public right-of-way. When cities or the county repave their streets, OC San and all other utility providers are responsible to adjust their access points, such as manholes, to the new street grade elevation. RELEVANT STANDARDS ·Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting ·Protect OC San assets ·Commitment to safety & reducing risk in all operations PROBLEM The City of Anaheim completed a street overlay project on Euclid Street, from Katella Avenue to La Palma Avenue, impacting 47 OC San manholes. OC San did not have the opportunity to coordinate adjustment through the City's street paving contractor in advance of the project. These manholes are currently below grade which causes nuisance noise, a safety hazard by creating an uneven roadway, and a risk of failure due to excessive wear caused by additional vibration. Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1959 Agenda Date:12/1/2021 Agenda Item No:5. PROPOSED SOLUTION Approve a service contract to replace and adjust the impacted manhole frames and covers in Euclid Street to the lowest responsive and responsible bidder. TIMING CONCERNS The street repaving has already occurred,leaving OC San manholes vulnerable and a risk to the public. RAMIFICATIONS OF NOT TAKING ACTION Without adjusting the manholes to grade,OC San will continue to receive customer complaints about noise and street vibration.OC San’s assets also receive additional wear and tear without proper adjustment, leading to increased failure rates and additional risk to public safety. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION This item was bid via PlanetBids through an invitation issued on September 21,2021.On October 5, 2021,a non-mandatory pre-bid virtual meeting occurred.Bids were due by October 26,2021.OC San received two bids valid for 180 calendar days from the bid opening date. BID RESULTS The following two bids were received: Company Name Bid Determination Ayala Engineering, Inc.$293,750 Responsive Diamond Construction $505,814 Responsive The engineers estimate for the work was $390,000. Staff recommends awarding a service contract to Ayala Engineering, Inc. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This budgeted item is under the Budget Update FY 2021-2022,Repairs and Maintenance line item for Operations and Maintenance Department,Page 45. The available funding is sufficient for this action. Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1959 Agenda Date:12/1/2021 Agenda Item No:5. Date of Approval Contract Amount Contingency 12/15/2021 $293,750 $29,375 (10%) ATTACHMENT The following attachment(s)is viewable online at the OC San website (www.ocsan.gov)with the complete agenda package: ·Draft Service Contract Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ Orange County Sanitation District 1 of 10 Specification No. S-2021-1254BD Revision 031021 SERVICE CONTRACT Manhole Frame and Cover Replacement Project in the City of Anaheim Specification No. S-2021-1254BD THIS CONTRACT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OC San") and Ayala Engineering Inc. with a principal place of business at 8482 East Meadowridge Street, Anaheim, CA 92808 (hereinafter referred to as "Contractor") collectively referred to as the “Parties”. W I T N E S S E T H WHEREAS, OC San desires to temporarily retain the services of Contractor for Manhole Frame and Cover Replacement Services in the City of Anaheim “Services” as described in Exhibit “A”; and WHEREAS, OC San has chosen Contractor to conduct Services in accordance with Ordinance No. OC SAN-56; and WHEREAS, on December 15, 2021, the Board of Directors of OC San, by minute order, authorized execution of this Contract between OC San and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish such Services, NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1. Introduction 1.1 This Contract and all exhibits hereto (called the "Contract") is made by OC San and the Contractor. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit “A”. 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibit “A” Scope of Work Exhibit “B” Bid Exhibit “C” Determined Insurance Requirement Form Exhibit “D” Contractor Safety Standards Exhibit “E” Human Resources Policies Exhibit “F” General Conditions 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions in the document highest in precedence shall be controlling. The order of precedence of the Contract is set forth below: a. Addenda issued prior to opening of Bids – the last in time being the first in precedence b. Service Contract c. Exhibit “F” General Conditions d. Exhibit “C” Determined Insurance Requirement Form Orange County Sanitation District 2 of 10 Specification No. S-2021-1254BD Revision 031021 e. Exhibit “D” Contractor Safety Standards f. Permits and other regulatory requirements g. Exhibit “E” Human Resources Policies h. Exhibit “A” Scope of Work i. Exhibit “B” Bid Price Form 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 1.6 The term “days”, when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 OC San holidays (non-working days) are as follows: New Year’s Day, Lincoln’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The term “hours” shall mean 7:00 A.M. to 4:00 P.M., Monday through Friday when used in this Contract. 1.9 Contractor shall provide OC San with all required premiums and/or overtime work at no charge beyond the price provided under “Compensation” below. 1.10 Except as expressly provided otherwise, OC San accepts no liability for any expenses, losses, or action incurred or undertaken by Contractor as a result of work performed in anticipation of purchases of said services by OC San. 2. Compensation Compensation to be paid by OC San to Contractor for the Services provided under this Contract shall be a total amount not exceed Two Hundred Ninety-Three Thousand Seven Hundred Fifty Dollars ($293,750.00). 3. California Department of Industrial Relations (DIR) Registration and Record of Wages 3.1 To the extent Contractor’s employees and/or its subcontractors who will perform Work during the design and preconstruction phases of a construction contract or perform work under a maintenance contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Contractor and its subcontractors shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. 3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non- compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OC San and/or general public upon request, provided the public request is made through OC San, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the Department of Industrial Relations. Orange County Sanitation District 3 of 10 Specification No. S-2021-1254BD Revision 031021 3.4 The Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). 4. Payments and Invoicing 4.1 OC San shall pay, net thirty (30) days, upon receipt and approval, by OC San’s Project Manager or designee, of an itemized invoice submitted for Services completed in accordance with Exhibit “A”. OC San, at its sole discretion, shall be the determining party as to whether the Services have been satisfactorily completed. 4.2 Invoice shall be emailed by Contractor to OC San Accounts Payable at APStaff@OCSan.gov and “INVOICE” with the Purchase Order Number and S-2021- 1258BD shall be referenced in the subject line. 5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of three (3) years after its termination, OC San shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit “A”. Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OC San at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Contract shall be completed within sixty (60) calendar days. 9. Extensions The term of this Contract may be extended only by written instrument signed by both Parties. Also, refer to Exhibit F – General Conditions, Section entitled Extension Of Time For Delay. 10. Performance Time is of the essence in the performance of the provisions hereof. 11. Termination 11.1 OC San reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OC San of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OC San shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee) to the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OC San from any further fee, cost or claim hereunder by Contractor other than for work performed to the date of termination. 11.2 OC San reserves the right to terminate this Contract immediately upon OC San’s determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or any other default of this Contract. Orange County Sanitation District 4 of 10 Specification No. S-2021-1254BD Revision 031021 11.3 OC San may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor:  if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or  if Contractor sells its business; or  if Contractor breaches any of the terms of this Contract; or  if total amount of compensation exceeds the amount authorized under this Contract. 11.4 All OC San property in the possession or control of Contractor shall be returned by Contractor to OC San upon demand, or at the termination of this Contract, whichever occurs first. 12. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Determined Insurance Requirement Form (attached hereto and incorporated herein as Exhibit “C“). Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OC San, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 13. Bonds Not Used 14. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Contractor's services under this Contract, or by its subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OC San, Contractor shall indemnify, protect, defend and hold harmless OC San, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor of or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any Orange County Sanitation District 5 of 10 Specification No. S-2021-1254BD Revision 031021 loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OC San, and with well qualified, adequately insured, and experienced legal counsel acceptable to OC San. 15. Contractor Safety Standards and Human Resources Policies OC San requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as Contractor Safety Standards while working at OC San locations. If during the course of the Contract it is discovered that Contractor Safety Standards do not comply with Federal, State, or local regulations, then the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OC San. Contractor and all of its employees and subcontractors, shall adhere to all applicable Contractor Safety Standards attached hereto in Exhibit “D” and the Human Resources Policies in Exhibit “E”. 16. Warranties (Refer to Exhibit F – General Conditions, Section entitled Warranty (Contractor’s Guarantee). 17. Force Majeure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. 18. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 19. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the work to be performed and 2) it understands the facilities, difficulties and restrictions of the work under this Contract. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OC San, it shall immediately inform OC San of this and shall not proceed, except at Contractor’s risk, until written instructions are received from OC San. 20. Regulatory Requirements Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and California Water Codes Division 2. 21. Environmental Compliance Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 22. Licenses, Permits, Ordinances and Regulations Contractor represents and warrants to OC San that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work performed under the terms of this Contract will be paid by Contractor. 23. Applicable Laws and Regulations Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OC San as a result of Orange County Sanitation District 6 of 10 Specification No. S-2021-1254BD Revision 031021 Contractor's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 24. Contractor’s Employees Compensation 24.1 Davis-Bacon Act – Contractor will pay and will require all subcontractors to pay all employees on said project a salary or wage at least equal to the prevailing rate of per diem wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft or type of worker needed to perform the Contract. The provisions of the Davis- Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and when twenty-five percent (25%) or more of the Contract is funded by Federal assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied with are incorporated herein as a part of this Contract and referred to by reference. 24.2 General Prevailing Rate – OC San has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract, and copies of same are on file in the Engineering Department. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this Contract as required by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2, OC San will have on file copies of the prevailing rate of per diem wages at its principal office and at each project site, which shall be made available to any interested party upon request. 24.3 Forfeiture For Violation – Contractor shall, as a penalty to OC San, forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by the Contractor or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 24.4 Apprentices – Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices are applicable to this Contract and the Contractor shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or more or twenty (20) working days or more; or if contracts of specialty contractors not bidding for work through the general or prime Contractor are two thousand dollars ($2,000.00) or more or five (5) working days or more. 24.5 Workday – In the performance of this Contract, not more than eight (8) hours shall constitute a day’s work, and the Contractor shall not require more than eight (8) hours of labor in a day from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit to OC San as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article. Contractor shall keep an accurate record showing the name and actual hours worked each calendar day and each calendar week by each worker employed by Contractor in connection with the project. 24.6 Record of Wages; Inspection – Contractor agrees to maintain accurate payroll records showing the name, address, social security number, work classification, straight-time and Orange County Sanitation District 7 of 10 Specification No. S-2021-1254BD Revision 031021 overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the project and agrees to require that each of its subcontractors do the same. All payroll records shall be certified as accurate by the applicable Contractor or subcontractor or its agent having authority over such matters. Contractor further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee’s representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties for non-compliance with the requirements of Section 1776 may be deducted from project payments per the requirements of Section 1776. 25. South Coast Air Quality Management District’s (SCAQMD) Requirements It is Contractor’s responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 26. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange, in the event any action is brought in connection with this Contract or the performance thereof. 27. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OC San does not object shall not operate as a waiver of OC San’s rights to seek remedies available to it for any subsequent breach. 28. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OC San rejects the goods or Services or revokes acceptance of the goods or Services, OC San may (1) cancel the Contract; (2) recover whatever amount of the purchase price OC San has paid, and/or (3) “cover” by purchasing, or contracting to purchase, substitute goods or Services for those due from Contractor. In the event OC San elects to “cover” as described in (3), OC San shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods or Services and the Contract price, together with any incidental or consequential damages. 29. Dispute Resolution 29.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 29.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2) arbitrators shall select a third. Discovery may be conducted in connection with Orange County Sanitation District 8 of 10 Specification No. S-2021-1254BD Revision 031021 the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 30. Attorney’s Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 31. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and Forum for Enforcement, shall survive termination or expiration of this Contract. 32. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 33. Damage to OC San’s Property Any of OC San’s property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OC San. 34. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OC San. 35. Independent Contractor The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall be deemed to make Contractor an OC San employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OC San's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OC San’s employees. 36. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OC San. Any such attempted delegation or assignment shall be void. 37. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OC San and Contractor. 38. Non-Liability of OC San Officers and Employees No officer or employee of OC San shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OC San or for any amount which may become due to Contractor or to its successor, or for breach of any obligation for the terms of this Contract. 39. Read and Understood By signing this Contract, Contractor represents that he has read and understood the terms and conditions of the Contract. Orange County Sanitation District 9 of 10 Specification No. S-2021-1254BD Revision 031021 40. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 41. Entire Contract This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. 42. Notices All notices under this Contract must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OC San: Jackie Lagade, Principal Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Contractor: Ricardo Ayala Owner Ayala Engineering, Inc. 8482 Meadowridge Street Anaheim, CA 92808 Each party shall provide the other party written notice of any change in address as soon as practicable. Orange County Sanitation District 10 of 10 Specification No. S-2021-1254BD Revision 031021 IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: _________________ By: ___________________________________ John B. Withers Chair, Board of Directors Dated: _________________ By: ___________________________________ Kelly A. Lore Clerk of the Board Dated: _________________ By: ___________________________________ Ruth Zintzun Purchasing & Contracts Manager AYALA ENGINEERING, INC. Dated: _________________ By: ___________________________________ ______________________________________ Print Name and Title of Officer JL EXHIBIT A Specification No. S-2021-1254BD EXHIBIT A SCOPE OF WORK For Manhole Frames and Covers Replacement Project in the City of Anaheim EXHIBIT A Page 1 of 3 Specification No. S-2021-1254BD EXHIBIT A SCOPE OF WORK Manhole Frames and Covers Replacement Project in the City of Anaheim Specification No. S-2021-1254BD 1) Background The Orange County Sanitation District (OC San) is a public agency responsible for collecting, treating, and safely disposing wastewater and its residuals. OC San’s collection system includes approximately four thousand (4,000) manholes. The purpose of this Scope of Work (SOW) is to replace the manhole frames and covers and adjust to the grade identified by OC San. OC San will provide frames and covers resulting from a recent pavement rehabilitation on Euclid Street between La Palma Avenue and Katella Avenue in the City of Anaheim (Appendix A-1). 2) Description of the Work The SOW is inclusive of the following items: A. OC San will replace 47 manhole frames and covers. B. The contractor shall replace manhole frames and covers identified by OC San with frames and covers provided by OC San. C. The contractor shall replace the manhole frames and covers identified in the boundary map issued by OC San. Replacement shall include: • Removal and disposal of the existing collar, frame, cover, and grade ring(s) if damaged. • Installation of new frames and covers (type, size, style as indicated) • Construction of new reinforced collar • The contractor shall refer to OC San Standard Drawings, Appendix A-2, for additional details. D. When locating manhole frames and covers within a concrete pad: • The contractor shall saw cut a 4 foot by 4 foot around a 24” frames and covers. • Or the contractor shall saw cut a 5 foot by 5 foot around a 36” frames and covers. • The contractor shall epoxy dowel in 18” long ¾” diameter dowels at 18” OC and match the thickness of adjacent pavement plus 2”, or as directed by the on-site inspector. E. The Contractor shall seal the manhole components adjusted or otherwise impacted by the frames and covers installation. • The sealing method shall match the existing manhole corrosion protection system (lining or coating) for each OC San manhole adjustment detail. • The contractor shall supply coatings, and a manufacturer-certified applicator must apply the application. • The contractor shall provide and install PVC manhole toppers. • The PVC manhole toppers shall be installed by Ameron trained and certified workers. • All corrosion protection shall be tested for pinholes or probed for weak welds before acceptance. EXHIBIT A Page 2 of 3 Specification No. S-2021-1254BD 3) Work Elements The contractor shall ensure that all spoils and debris are removed from the work site daily. Any spilled Portland Cement (PC) shall be cleared, swept, and removed to the satisfaction of OC San or the agency having jurisdiction. 4) Schedule The contractor shall complete OC San’s project within 60 calendar days unless extended in writing by OC San. Extensions of time to the project will be at the sole discretion of OC San. Frequent lengthy delays in responses to the project may be a cause for the dismissal of the contract. 5) Street Resurfacing Depending on the jurisdictional requirements of each work location (city, county, etc.), the finish grade may be PC or asphalt concrete (AC). The contractor determines each jurisdiction’s finish grade requirements when applying for the permit(s). If the finish grade is AC, capping must occur within three (3) business days of the actual frames and covers replacement. The contractor shall apply a tack coat before placing the hot mix AC. The depth of the AC cap shall be a minimum of 1½ inches and shall be vibrated in place with a plate compactor. The finish grade of the new frames and covers must match the existing street grade without any low or high spots. 6) Odor Abatement A. Upon direction from OC San the contractor shall reseal manhole covers with duct seal Cal Pico #CD-5, or equal. OC San shall provide the contractor with the sealing material at no cost to the contractor. The work area around the manhole is to be swept clean of all debris. Failure to properly seal a manhole following the completion of work may be cause for termination of the contract. B. During construction, if needed, OC San will provide the contractor with odor abatement spray to help neutralize odors and reduce the risk of odor complaints. 7) Contractor Requirements The contractor shall furnish all labor, materials, equipment, and incidentals necessary to remove and replace identified manhole frames and covers on Euclid from Katella Avenue to La Palma. The contractor shall have verifiable experience replacing/repairing sewer manhole frames and covers for the past three (3) years. The contractor shall submit the agency name(s), contact names, and telephone numbers for reference(s). The contractor shall have Ameron trained and certified workers to perform all PVC manhole topper work. The contractor shall have confined space entry personnel and treat each manhole frame and cover replacement as a confined space entry approach. 8) OC San Provided Frames and Covers OC San will provide the replacement frames and covers at no cost to the contractor. These items will be made available for the contractor’s pick-up at the OC San’s Plant 1 warehouse located at 10844 Ellis Ave, Fountain Valley. OC San will provide the replacement frames and covers in quantities necessary to fulfill project. Warehouse business hours are from 7:00 a.m. to 3:30 p.m. Monday – Thursday. The contractor is EXHIBIT A Page 3 of 3 Specification No. S-2021-1254BD responsible for picking up and transporting the new frames and covers to the job site or work locations. 9) Permits and Access The contractor shall prepare applications, submit the application(s), and acquire all permits required by the City of Anaheim or any other agency having jurisdictions for all aspects of the work performed within their jurisdiction, including but not limited to: traffic control or encroachment permits. 10) Traffic Control The contractor shall approve all traffic control in accordance with the latest “Work Area Traffic Control Handbook” (WATCH). Additional local regulations have precedence. The contractor shall apply for all traffic control permits and pay all fees for said permits. The contractor shall provide safe and adequate access for pedestrians, bicyclists, and vehicles in accordance with Section 600 of the Standard Specifications for Public Works Construction (The “Greenbook”), 2021 Edition. Inadequate or improper signing and delineation for traffic control may be cause for termination of the contract. 11) General Work Hours The work is to be completed during regular work hours, Monday through Friday, 7:00 a.m. – 4:00 p.m. or as required by the permit. Night work and weekend hours may be necessary due to traffic conditions and permit restrictions. OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1984 Agenda Date:12/1/2021 Agenda Item No:6. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: COLLECTION SYSTEM CONDITION MONITORING SERVICE GENERAL MANAGER’S RECOMMENDATION RECOMMENDATION: A. Approve a Five-Year Service and Monitoring Purchase Order Agreement with Hardonex, Inc. (dba SmartCover Systems) for field device communication and monitoring services, for the total amount of $177,778, billed in annual installments; and B. Approve a contingency of $17,777 (10%) for service fee changes due to adding field devices based on the need. BACKGROUND The Orange County Sanitation District (OC San) previously purchased monitoring devices from SmartCover Systems to continuously monitor wastewater and odor levels in the collection system below the manhole cover. These units communicate field conditions back to a computer server via satellite. The field conditions are continuously displayed on a dashboard that generates alarms to staff for abnormal conditions, compiles data used to determine collection system cleaning frequencies, and chemical dosing for odor and corrosion control. SmartCovers have been deployed to measure water levels at potential spill points and areas that could experience surcharging during high flow situations or pump station failures to reduce the risk of sewer spills. SmartCovers are able to provide real time hydrogen sulfide gas levels which allows for the optimization of chemical dosing. SmartCover water level information is also used to determine optimal cleaning intervals for “hot spots” in the collection system. RELEVANT STANDARDS ·Maintain a protective asset management program ·Commitment to safety & reducing risk in all operations ·Protect OC San assets Orange County Sanitation District Printed on 11/23/2021Page 1 of 2 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1984 Agenda Date:12/1/2021 Agenda Item No:6. PROBLEM The SmartCover devices are intended to be in service for a minimum of five years.They require communication and monitoring services available only by the manufacturer.The monitoring fee per unit, when paid individually, is at full list price. PROPOSED SOLUTION Enter into a Five-Year Purchase Order Agreement with SmartCover Systems for field device communication and monitoring services for a 7.5% savings off the list price fees. TIMING CONCERNS N/A RAMIFICATIONS OF NOT TAKING ACTION Communication and monitoring fees for SmartCover field devices are paid at the full list price. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION SmartCovers monitoring device quantity may increase or decrease over the term period depending on the need. The contingency amount covers the intended associated service fees for new devices. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This budgeted recommendation is under the Budget Update,FY 2021-2022 Operations and Maintenance Department,Repairs and Maintenance line item,Operating Expense,Page 45.The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 12/01/2021 $177,778 $17,777 (10%) ATTACHMENT The following attachment(s)may be viewed online at the OC San website (www.ocsan.gov)with the complete agenda package: N/A Orange County Sanitation District Printed on 11/23/2021Page 2 of 2 powered by Legistar™ OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1985 Agenda Date:12/1/2021 Agenda Item No:7. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: USP TECHNOLOGIES INDEMNIFICATION AGREEMENT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Approve an Indemnification Agreement with USP Technologies and the Orange County Sanitation District concerning the potential claimed violation of material patents in a form approved by General Counsel. BACKGROUND The Orange County Sanitation District (OC San) operates and maintains a regional wastewater collection system to convey flows from local agencies to its two treatment plants. Wastewater naturally produces corrosive and odorous hydrogen sulfide gas as organic matter decays. Continuous chemical dosing in strategic locations of the collection system, in conjunction with spot slug dosing of caustic soda, inhibits the formation of hydrogen sulfide and other odorous gases. OC San contracts with service providers to provide chemicals and equipment to continuously dose its trunk sewers with these chemicals. OC San has developed a methodology to dose three different chemicals: ferrous chloride, calcium nitrate, and magnesium hydroxide which work together to regulate the hydrogen sulfide formation. The ratio of the chemicals used can be adjusted based on unit price of the commodity and needs of specific sewer locations. OC San applied for and received a patent for this specific three chemical dosing method. Evoqua Water Technologies (Evoqua) has a similar patented process using a two-chemical combination of calcium nitrate and magnesium hydroxide for sewer system odor control. Evoqua sells a calcium nitrate chemical called CAN-9 for use in this patented application which is provided to OC San through USP Technologies. Evoqua is the only supplier of the CAN-9 product and requires its use under its own two chemical patent. Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1985 Agenda Date:12/1/2021 Agenda Item No:7. RELEVANT STANDARDS ·Protect OC San assets ·12 or fewer odor complaints per year under normal operating conditions in the collection system ·Ensure the public's money is wisely spent PROBLEM OC San intends to utilize its three chemical patent to control odors in its trunk sewers.An alternate calcium nitrate chemical is available which provided an alternate source of supply and is currently cheaper to procure than CAN-9.OC San has contracted with USP Technologies to supply this chemical.The ferrous chloride chemical is supplied by another chemical vendor.USP Technologies is requiring OC San to indemnify them against the possibility of OC San not using ferrous chloride which would cause an infringement of Evoqua’s patent. PROPOSED SOLUTION OC San will continue to use its own patented three chemical dosing system when the alternate calcium nitrate chemical is used.Provide an indemnification to USP Technologies to obtain alternate calcium nitrate CAN-17 and pilot test the chemical for efficacy in OC San's collection system. General counsel and outside legal counsel specializing in patent law have reviewed the attached agreement. TIMING CONCERNS Failing to complete pilot testing of the alternative chemical concentration before contract re-bidding of the calcium nitrate supplier risks higher chemical costs. RAMIFICATIONS OF NOT TAKING ACTION Supplier diversity for calcium nitrate supply in the collection system cannot be achieved per OC Sans Strategic Plan Chemical Sustainability Initiative. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION OC San spends approximately $850,000 annually on calcium nitrate.OC San’s patented three chemical system may be more cost effective to use in additional locations.Potential cost savings may be possible by adjusting the dose ratio of the three chemicals with a cheaper calcium nitrate chemical. Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1985 Agenda Date:12/1/2021 Agenda Item No:7. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This budgeted item is under the Budget Update-FY 2021-2022 Operations and Maintenance,Operating Expense, Repairs & Maintenance, Page 45. The available funding is sufficient for this action. ATTACHMENT The following attachment(s)is viewable online at the OC San website (www.ocsan.gov)with the complete agenda package: ·Indemnification Agreement Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ 1630349.1 INDEMNIFICATION AGREEMENT This indemnification agreement (“Agreement”) is entered into by and between the Orange County Sanitation District, a county sanitation district organized under the laws of the State of California (“OC San”) and USP Technologies, a Georgia corporation (“USP”) to be effective as of this 15th day of December, 2021. RECITALS A. OC San desires to test its own patented method of treating wastewater streams using CAN-9 and CAN-17 compounds (the “Materials”). B. USP is a purveyor of the Materials and wishes to supply them to OC San. C. Per its agreement with Evoqua Water Technologies (“Evoqua”), USP cannot provide the Materials to any user who may violate Evoqua patents for wastewater stream treatments. D. USP is concerned that OC San’s method of treating wastewater streams may violate Evoqua patents. E. OC San has obtained guidance from patent counsel that OC San’s own method incorporating the Materials would not violate any Evoqua wastewater stream treatment patents. F. Regardless, USP desires to protect itself from potential litigation and liability based on a patent claim from Evoqua. G. OC San desires to indemnify USP in the event Evoqua brings a patent claim arising from OC San’s use of the Materials. AGREEMENT 1. Indemnification: OC San will defend, at its own expense, any claim, suit or proceeding brought against USP to the extent it is based upon a claim that OC San’s use of the Materials infringes upon any United States patent, copyright or trade secret of Evoqua. USP agrees that it shall promptly notify OC San in writing of any such claim or action and give OC San full information and assistance in connection therewith. OC San shall have the sole right to control the defense of any such claim or action and the sole right to settle or compromise any such claim or action. Provided USP complies with the provisions hereof and is not otherwise in breach of any provision of this Agreement, OC San will pay all damages, costs and expenses finally awarded to Evoqua against USP in such action. THE FOREGOING STATES THE ENTIRE LIABILITY OF OC SAN TO USP CONCERNING INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS, INCLUDING, BUT NOT LIMITED TO, PATENT, COPYRIGHT AND TRADE SECRET RIGHTS. 2. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 3. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between OC San and USP on the matters referenced herein. This Agreement supersedes all prior oral or written negotiations, representations or agreements. 1630349.1 Dated: _________________________, 2021 ATTEST: By_________________________________ Kelly A. Lore Clerk of the Board APPROVED AS TO FORM By_________________________________ Bradley R. Hogin General Counsel ORANGE COUNTY SANITATION DISTRICT By_________________________________ John B. Withers Board Chairman Dated: ________________________, 2021 USP TECHNOLOGIES By_________________________________ Name: ______________________________ Title: ______________________________ OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1948 Agenda Date:12/1/2021 Agenda Item No:8. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: ORANGE COUNTY SANITATION DISTRICT 2021 ASSET MANAGEMENT PLAN GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District 2021 Asset Management Plan. BACKGROUND Development of an annual Asset Management Plan is one of the ongoing initiatives in the Orange County Sanitation District (OC San) Strategic Plan. The Asset Management Plan documents the condition of all critical OC San assets and identifies and prioritizes the short- to long-term plan for asset maintenance, rehabilitation, and replacement. RELEVANT STANDARDS ·Protect OC San assets ·Sustain 1, 5, 20-year planning horizons ·Ensure the public’s money is wisely spent ·Maintain a proactive asset management program ·24/7/365 treatment plant reliability PROBLEM N/A PROPOSED SOLUTION N/A TIMING CONCERNS The 2021 NPDES permit requires the submittal of an Asset Management Plan by August 2022 and an update every five years. Orange County Sanitation District Printed on 11/23/2021Page 1 of 2 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1948 Agenda Date:12/1/2021 Agenda Item No:8. RAMIFICATIONS OF NOT TAKING ACTION N/A PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A CEQA This is not a project as defined by the California Environmental Quality Act (CEQA),therefore CEQA does not apply. FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·2021 Asset Management Plan ·Presentation Orange County Sanitation District Printed on 11/23/2021Page 2 of 2 powered by Legistar™ 2021 Asset Management Plan I /, I I I I 2021 Asset Management Plan i Contents Acronyms and Abbreviations ................................................................................................................... iii Executive Summary .................................................................................................................................... 1 Asset Management Plan Intent and Purpose .................................................................................. 1 Overview of OC San’s Infrastructure ............................................................................................... 1 State of OC San’s Infrastructure ...................................................................................................... 4 Budgetary Considerations ................................................................................................................ 9 1 Introduction .................................................................................................................................. 11 1.1 Overview of OC San’s Infrastructure ................................................................................ 14 1.1.1 Collection System ................................................................................................ 16 1.1.2 Reclamation and Treatment Plant System .......................................................... 17 1.1.3 Outfall System ...................................................................................................... 18 1.2 Facility Valuation ............................................................................................................... 19 1.3 Asset Management Organization ...................................................................................... 20 1.3.1 Predictive Maintenance ........................................................................................ 21 1.3.2 Preventive and Corrective Maintenance .............................................................. 24 2 State of OC San’s Infrastructure ................................................................................................ 25 2.1 Asset Management System Summaries ........................................................................... 25 2.2 Area Asset Management Summaries ............................................................................... 30 3 Program Monitoring and Improvements .................................................................................. 117 3.1 Program Monitoring......................................................................................................... 117 3.1.1 Data .................................................................................................................... 117 3.2 Program Metrics .............................................................................................................. 118 3.2.1 Proactive Maintenance Percent ......................................................................... 118 3.2.2 Availability Percent ............................................................................................. 120 3.2.3 Break-In Percent ................................................................................................ 121 3.2.4 Maintenance Costs and Labor Hours ................................................................ 123 3.3 Maintenance Planning .................................................................................................... 125 3.3.1 Projected Maintenance Costs ............................................................................ 126 3.4 Asset Management Program Accomplishments ............................................................. 126 3.4.1 Condition Assessment Program ........................................................................ 126 3.4.2 Collection System Assets .................................................................................. 126 3.4.3 Central Generation Facility Planning ................................................................. 127 3.4.4 Treatment Plant Project Delivery ....................................................................... 127 3.5 Asset Management Program Improvement Opportunities ............................................. 128 3.5.1 Short-to-Medium-Term Improvement Opportunities .......................................... 128 3.5.2 Longer-Term Strategy and Improvement Opportunities .................................... 129 3.6 Reference ........................................................................................................................ 130 4 Budgetary Considerations ........................................................................................................ 131 4.1 Capital Improvement Expenditures ................................................................................. 131 4.2 Maintenance Expenditures ............................................................................................. 133 4.2.1 Five-Year Historical Maintenance Expenditures ................................................ 133 4.2.2 Three-Year Look-Ahead Maintenance Expenditures......................................... 135 2021 Asset Management Plan ii List of Figures Figure ES-1-1. OC San’s Service Area ......................................................................................................... 2 Figure ES-1-2. Facility Valuation by Location ............................................................................................... 3 Figure ES-1-3. Plant No. 1 Process Area – Remaining Useful Life Score Map ........................................... 5 Figure ES-1-4. Plant No. 2 Process Area – Remaining Useful Life Score Map ........................................... 6 Figure ES-1-5. Collection System Pump Station – Remaining Useful Life Score Map ................................ 7 Figure ES-1-6. Collection System Pipelines – Remaining Useful Life Score Map ....................................... 8 Figure ES-1-7. 20-Year CIP Outlay .............................................................................................................. 9 Figure 1-1. OC San’s Service Area ............................................................................................................. 15 Figure 1-2. Facility Valuation by Area ......................................................................................................... 19 Figure 1-3. Roles in Asset Management ..................................................................................................... 20 Figure 1-4. PdM Summary .......................................................................................................................... 22 Figure 2-1. Plant No. 1 Process Area – Remaining Useful Life Score Map ............................................... 26 Figure 2-2. Plant No. 2 Process Area – Remaining Useful Life Score Map ............................................... 27 Figure 2-3. Collection System Pump Station – Remaining Useful Life Score Map .................................... 28 Figure 2-4. Collection System Pipelines – Remaining Useful Life Score Map ........................................... 29 Figure 2-5. Area Asset Management Summary Structure .......................................................................... 31 Figure 3-1. Electrical Emergency Work Orders ........................................................................................ 123 Figure 3-2. Mechanical Emergency Work Orders ..................................................................................... 123 Figure 3-3. Graph of Maintenance Costs (Materials and Services) at Plant No. 1 ................................... 124 Figure 3-4. Representative Graph of Maintenance Labor Hours .............................................................. 124 Figure 3-5. Graph of Maintenance Costs (Materials and Services) at Plant No. 2 ................................... 125 Figure 3-6. PM Workorder Broken Down by Both Craft and Frequency .................................................. 125 Figure 4-1. 20-Year CIP Outlay ................................................................................................................ 131 Figure 4-2. FY21-22 CIP Outlay by Process – $234.6 Million .................................................................. 132 Figure 4-3. Five-Year Historical Maintenance Costs for Treatment Plants .............................................. 133 Figure 4-4. Five-Year Historical Maintenance Costs for Collection System ............................................. 134 List of Tables Table ES-1-1. Plant No. 1 Remaining Useful Life and Replacement Value Summary ................................. 5 Table ES-1-2. Plant No. 2 Remaining Useful Life and Replacement Value Summary ................................. 6 Table ES-1-3. Pump Station and Force Main Remaining Useful Life and Replacement Value Summary .. 7 Table ES-1-4. Collection System Pipelines Remaining Useful Life and Replacement Value Summary ...... 8 Table 1-1. Linkage between Asset Management Plan and Other Planning Activities ................................ 13 Table 1-2. High-Level Summary of OC San's Predictive Maintenance Program ....................................... 23 Table 2-1. Plant No. 1 Remaining Useful Life and Replacement Value Summary ..................................... 26 Table 2-2. Plant No. 2 Remaining Useful Life and Replacement Value Summary ..................................... 27 Table 2-3. Pump Station and Force Main Remaining Useful Life and Replacement Value Summary....... 28 Table 2-4. Collection System Remaining Useful Life and Replacement Value Summary ......................... 29 Table 3-1. Proactive Maintenance Percent for Reclamation Plant No. 1 ................................................. 118 Table 3-2. Proactive Maintenance Percent for Reclamation Plant No. 2 ................................................. 118 Table 3-3. Proactive Maintenance Percent for Pump Stations ................................................................. 119 Table 3-4. Asset Availability for FY 20/21 ................................................................................................. 120 Table 3-5. Availability Percent for the Pump Stations ............................................................................... 120 Table 3-6 Break-in Percent for Reclamation Plant No. 1 .......................................................................... 121 Table 3-7. Break-in Percent for Reclamation Plant No. 2 ......................................................................... 122 Table 3-8 Break-in Percent for Pump Stations ......................................................................................... 122 Table 3-9. Projected Maintenance Costs Next 2 Fiscal Years ................................................................. 126 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) ................................................................................................................ 135 List of Appendices Appendix A Resource Recovery Plant No. 1 Map Appendix B Resource Recovery Plant No. 1 Process Diagram Appendix C Treatment Plant No. 2 Map Appendix D Treatment Plant No. 2 Process Diagram – Before GWRS Expansion Appendix E Treatment Plant No. 2 Process Diagram – After GWRS Expansion Appendix F AM KPI Supplemental Information 2021 Asset Management Plan iii Acronyms and Abbreviations Acronym or Abbreviation Meaning AM Asset Management AS Activated Sludge AS1 Activated Sludge 1 AS2 Activated Sludge 2 BB Blower Building CCTV Closed-Circuit Television Cen Gen Central Generation Facility CIP Capital Improvement Program CP Control Panel CM Corrective Maintenance CTS Co-thickened sludge DAFT Dissolved Air Flotation Thickener DC Distribution Center DCJ Distribution Center J DIG Digester DIP Ductile Iron Pipe E&I Electrical & Instrumentation EBDB East Basin Distribution Box EJB Effluent Junction Box Elec. Electrical EPSA Effluent Pump Station Annex FE Facilities Engineering FeCl3 Ferric Chloride FY Fiscal Year GWRS Groundwater Replenishment System H2S Hydrogen Sulfide HCl Hydrochloric Acid HDPE High-Density Polyethylene Resin HP Horsepower HPU Hydraulic Power Unit HVAC Heating, Ventilation, and Air Conditioning 2021 Asset Management Plan iv Acronym or Abbreviation Meaning HW Headworks I&C Instrumentation and Controls Inst. Instrument JB Junction Box kV Kilovolt kW Kilowatt LEL Lower Explosive Limit LOFLO Low Flow LOX Liquid Oxygen M&D Metering & Diversion MCC Motor Control Center MES Major Equipment Status MGD Million Gallons Per Day ML Mixed Liquor MP Maintenance Project MSP Main Sewage Pump MTBF Mean Time Between Failure N/A Not Applicable NaOH Sodium Hydroxide NASSCO National Association of Sewer Service Companies NFPA National Fire Protection Association No. Number NPDES National Pollutant Discharge Elimination System NSC North Scrubber Complex O&M Operations and Maintenance OC San Orange County Sanitation District OCWD Orange County Water District OEM Original Equipment Manufacturer OOBS Ocean Outfall Booster Station OPT Optimization OSHA Occupational Safety and Health Administration OXI Oxidizer P1 Plant No. 1 2021 Asset Management Plan v Acronym or Abbreviation Meaning P2 Plant No. 2 PB Power Building PSB Primary Sedimentation Basin PdM Predictive Maintenance PE Primary Effluent PEDB Primary Effluent Distribution Box PEJB Primary Effluent Junction Box PEPS Primary Effluent Pump Station PISB Primary Influent Splitter Box PLC Programmable Logic Controller PM Preventive Maintenance PRN Project Request Number PS Pump Station psi Pounds Per Square Inch PVC Polyvinyl Chloride PWPS Plant Water Pump Station RAS Return-Activated Sludge RCM Reliability-Centered Maintenance RCP Reinforced Concrete Pipe RFID Radio Frequency Identification RSS Return Secondary Sludge RUL Remaining Useful Life RWQCB Regional Water Quality Control Board SARI Santa Ana River Interceptor SBF Sludge Blending Facility SC Secondary Clarifier SCADA Supervisory Control and Data Acquisition SCR Selective Catalytic Reduction SE Secondary Effluent SEJB Secondary Effluent Junction Box SR Secondary Return SSC South Scrubber Complex T&D Thickening & Dewatering 2021 Asset Management Plan vi Acronym or Abbreviation Meaning TF Trickling Filter TFPS Trickling Filter Pump Station TFSC Trickling Filter Secondary Clarifier TFSE Trickling Filter Secondary Effluent TL Trunkline TPAD Temperature-phased Anaerobic Digester TSS TSS UPS Uninterruptible Power Supply V Voltage VCP Vitrified Clay Pipe VDC Volts Direct Current VFD Variable Frequency Drive WAS Waste-Activated Sludge WSS Waste Sidestream, Waste Secondary Sludge (pg. 67) WSSPS Waste Sidestream Pump Station 2021 Asset Management Plan 1 Executive Summary Asset Management Plan Intent and Purpose The Orange County Sanitation District (OC San) Asset Management Plan is a tactical document that captures OC San’s organizational structure maintenance plans, and capital improvement plan implementation on an annual basis. This document will continue to change in content and structure to reflect our efforts for continual improvement and to meet the needs of stakeholders. Safe and reliable infrastructure and process equipment are essential to providing industry- leading wastewater collection and management, while achieving our mission and vision statements. We manage asset reliability, mitigate risk, and ensure the quality of our delivered services according to the following stated intent for our Asset Management Program: “OC San will know the condition of assets we own and will have a plan to operate and maintain these assets to deliver the required level of service, at the lowest life cycle cost, with an acceptable level of risk.” ~ James D. Herberg, OC San General Manager Overview of OC San’s Infrastructure OC San owns and operates wastewater collection system infrastructure, as well as two resource recovery and wastewater treatment facilities, located in Fountain Valley and Huntington Beach. Our collection system infrastructure includes 388 miles of regional trunk sewer pipelines and 15 pump stations located throughout the OC San service area (Figure ES-1-1). Wastewater is conveyed to Reclamation Plant No. 1 in Fountain Valley and Treatment Plant No. 2 in Huntington Beach. These facilities treat an average daily wastewater flow of 189 million gallons per day (MGD), serving over 2.6 million people in central and northern Orange County, California. 2021 Asset Management Plan 2 Figure ES-1-1. OC San’s Service Area 388mi collection system pipelines 480 sq. miles service area cities served lii:J 2 wastewater treatment facilities ~ 15 .. ., off-site pumping facilities 4 -special districts * Figure for graphical purposes only. Not intended to accurately depict trunklines. 2021 Asset Management Plan 3 Figure ES-1-2 shows the facility valuation by asset system for OC San’s wastewater infrastructure. The valuation was prepared as part of the 2017 Facilities Master Plan. Figure ES-1-2. Facility Valuation by Location Collection System -Piping, $3.22 , 30% Collection System - Pump Stations, $0.33 , 3% Resource Recovery Plant No. 1 Facilities, $2.82 , 26% Treatment Plant No. 2 Facilities, $3.67 , 34% Interplant, Joint, and Common Facilities, $0.68 , 7% Facility Valuation (in $billions, 2017 dollars) Total Valuation: $10.73 2021 Asset Management Plan 4 State of OC San’s Infrastructure The following system-level summary tables and condition score maps provide a high-level overview of the Area Asset Management (AM) Summaries contained in Section 2. The system-level summaries are organized as follows: •Plant No. 1 (Figure ES-1-3 and Table ES-1-1) •Plant No. 2 (Figure ES-1-4 and Table ES-1-2) •Collection System – Pump Stations and Newport Force Mains (Figure ES-1-5 and Table ES-1-3) •Collection – Pipelines (Figure ES-1-6 and Table ES-1-4) The system-level summaries generally include the following fields: •Area No. •Area Name •Average Remaining Useful Life (RUL) Score: Estimated average RUL score for each discipline (civil, structural, mechanical, electrical, and instrumentation) or area based on an average of the RUL scores provided by Asset Engineers in the detailed Area AM Summaries. •Percentage of RUL Scores with 4s or 5s: Percentage based on total number of RUL scores assigned to each area in the detailed Area AM Summaries. The percentage is an alternate metric for the overall condition of the area and equipment. A RUL score of 5 indicates less than 5 years of useful life remains for an asset or set of assets. A RUL score of 4 indicates 5 to 10 years of useful life remains for an asset or a set of assets. •Replacement Value ($ millions): Process area replacement value from the facility valuation. 2021 Asset Management Plan 5 Acronym Key: OCWD = Orange County Water District; RUL = Remaining Useful Life; TBD = To Be Determined; T&D = Thickening and Dewatering ASSET MANAGEMENT SYSTEM SUMMARY – PLANT NO. 1 OVERVIEW Figure ES-1-3. Plant No. 1 Process Area – Remaining Useful Life Score Map Table ES-1-1. Plant No. 1 Remaining Useful Life and Replacement Value Summary Ar e a N o . Area Name Average Remaining Useful Life Score Pe r c e n t a g e o f R U L Sc o r e s w i t h 4 s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l Ins t r u m e n t a t i o n Al l A s s e t s 10 Preliminary Treatment 2 3 5 5 5 5 67% $386.9 11 Primary Treatment - Basins (1-5) 4 2 4 5 5 4 67% $107.2 11 Primary Treatment - Basins (6-31) 4 2 3 3 3 3 20% $390.3 12 Secondary Treatment - Activated Sludge 1 3 3 4 4 5 4 51% $604.1 12 Secondary Treatment - Activated Sludge 2 1 1 2 3 2 2 13% $373.4 12 Secondary Treatment - Trickling Filter 1 1 3 4 3 3 7% $67.8 14 Interplant 2 2 2 2 2 17% $752.6 15 Solids Handling - Digesters 2 1 2 2 2 2 3% $254.7 15 Solids Handling - T&D Facilities 1 1 1 2 1 1 0% $190.2 15 Solids Handling - Gas Handing 3 4 4 4 5 4 67% $37.3 16 Central Generationa 3 3 4 4 4 46% $170.5 17 Utilities 3 3 3 2 2 3 0% $194.2 18 Electrical Distributiona 3 3 42% $81.6 19 Miscellaneous Structures & Grounds TBD TBD TBD $249.0 Plant No. 1 Total 32% $3,859.9 a White box with diagonal line indicates there are no assets assigned to this discipline within this process area. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years @) -Preliminary Treatment @ · Centra l Generat4on @ -Primary Treatment @ -Utilities @ -Secondary Treatment @ -Electric:al Distribution ~ :,m 18' -SoUds Handling tea OCWD Structures ■ □ □ □ □ 2021 Asset Management Plan 6 Acronym Key: DAFT = Dissolved Air Flotation Thickener; RUL = Remaining Useful Life; TBD = To Be Determined ASSET MANAGEMENT SYSTEM SUMMARY – PLANT NO. 2 OVERVIEW Figure ES-1-4. Plant No. 2 Process Area – Remaining Useful Life Score Map Table ES-1-2. Plant No. 2 Remaining Useful Life and Replacement Value Summary Ar e a N o . Area Name Average Remaining Useful Life Score Pe r c e n t a g e o f R U L Sc o r e s w i t h 4 s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l In s t r u m e n t a t i o n Al l A s s e t s 20 Preliminary Treatment 1 1 2 2 2 2 2% $357.6 21 Primary Treatment - A-Side 5 4 4 3 3 4 57% $166.8 21 Primary Treatment - B- & C-Side 3 3 3 3 3 3 4% $333.6 22 Secondary Treatment - Activated Sludge 3 3 3 4 3 3 20% $612.6 22 Secondary Treatment - DAFT 4 1 3 3 3 3 9% $57.7 22 Secondary Treatment - Trickling Filter 2 1 2 3 3 2 5% $342.4 24 Effluent Disposal 2 2 3 3 4 3 21% $900.2 25 Solids Handling - Digesters 3 4 4 4 4 4 72% $355.5 25 Solids Handling - Facilities 2 1 2 2 2 2 5% $184.6 25 Solids Handling - Gas Handling 3 3 4 4 4 4 33% $37.3 26 Central Generationa 3 4 4 4 4 70% $363.8 27 Utilities 3 3 3 3 2 3 0% $108.3 28 Electrical Distributiona 4 4 65% $80.1 29 Miscellaneous Buildings & Grounds TBD TBD TBD $146.2 Plant No. 2 Total 38% $4,046.9 a White box with diagonal line indicates there are no assets assigned to this discipline within this process area. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years @ ~ Prel'lmtnaryTreatment @, ~ SoUds HandHng @ -Primary Treatment @ -Secondary Treatment @ -Central Generation @-Utilities @-Electdca,I Di.stdbution ■ □ ------ ------------------~ □ □ □ 2021 Asset Management Plan 7 Acronym Key: PS = Pump Station; RUL = Remaining Useful Life ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM PUMP STATION OVERVIEW Figure ES-1-5. Collection System Pump Station – Remaining Useful Life Score Map Note: Not all pump station force mains are shown on this map. Only longer forcemains are shown. Table ES-1-3. Pump Station and Force Main Remaining Useful Life and Replacement Value Summary Se r v i c e A r e a Pump Station Average Remaining Useful Life Score Pe r c e n t a g e o f R U L S c o r e s wi t h 4 s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l In s t r u m e n t a t i o n Al l A s s e t s 5 15th Street 3 4 3 3 2 3 25% $14.8 5 A Street 3 4 4 3 2 3 25% $12.9 5 Bay Bridge 4 4 5 4 5 5 85% $37.5 5 Bitter Point 2 3 4 2 2 3 23% $35.5 6 College 3 3 3 2 2 3 8% $26.4 5 Crystal Cove 3 3 4 4 3 4 33% $2.8 11 Edinger 4 3 3 3 3 3 27% $14.2 5 Lido 1 4 4 4 4 4 50% $22.2 7 MacArthur 4 4 4 4 2 4 64% $18.0 7 Main Street 4 3 4 3 3 3 46% $48.4 5 Rocky Point 1 4 4 2 2 3 23% $17.6 11 Slater 4 4 4 3 3 4 31% $38.8 3 Seal Beach 3 4 5 5 4 5 83% $45.8 3 Westside 3 3 3 2 3 3 8% $33.7 2 Yorba Linda 3 4 4 3 3 4 36% Not Valued 5 Newport Force Mains a 1 - - - - 1 0% - Collection PS Total 38% $368.6 a White box with dash lines indicates there are no assets assigned to this discipline within this process area. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years ~ Pump Station c::::::::> Forcemains --Sewer Mains C:.:i District Boundary 0 10,000 20.000 lLI L LLJ 1 in,;;h =. 7.700 Feel 40,000 F~1 I liJJiJJiJ~lifJ .&~ ,,.. / \ I , , / , / F R \ ' \ I L -., ...... ■ □ □ □ □ A 2021 Asset Management Plan 8 Acronym Key: RUL = Remaining Useful Life; SARI = Santa Ana River Interceptor ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM PIPELINES OVERVIEW Figure ES-1-6. Collection System Pipelines – Remaining Useful Life Score Map Table ES-1-4. Collection System Pipelines Remaining Useful Life and Replacement Value Summary Trunklines No . o f P i p e s w i t h R U L Sc o r e s o f 4 o r 5 Mi l e s o f P i p e s w i t h RU L S c o r e s o f 4 o r 5 Pe r c e n t a g e o f R U L Sc o r e s w i t h 4 s o r 5 s (B y L e n g t h ) Replacement Value ($ Millions, in 2021 Dollars) a Baker-Main 74 5.62 14% $303.6 Bushard 0 0.00 0% $266.2 Coast 17 1.11 10% $108.6 Euclid 1 0.10 0% $297.4 Interplant 0 0.00 0% $127.1 Knott 37 3.23 5% $688.6 Miller-Holder 7 0.71 2% $326.3 Newhope 4 0.25 1% $230.3 Newport 17 0.82 4% $238.3 SARI 40 2.11 4% $568.6 Sunflower 12 0.72 2% $330.4 Talbert 74 5.86 70% $63.5 Total 283 20.53 6% $3,548.9 a The abandoned pipelines at the Airbase ($6,366,516) and the Harvard Area Trunk Sewer ($191,784) areas are not included in the total. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years N orwalk N A 0 1 2 4 6 Miles 8 ~-vtJ / ,.,, Y rba Linda • I rton Field Adjusted Remaining Useful Life -RUL<5years -RUL5-1oyears RUL 11 -15 years -RUL 16 -20 years -RUL>2oyears County of Lot_ An3eles8 Bureau of Land Management1 Esri, HERE, ag na 'mr/1iin, USGS, EPA, NPS, Esri, HERE, NPS ■ □ □ □ □ 2021 Asset Management Plan 9 Budgetary Considerations The Asset Management Plan focuses on documenting short- to long-term planning of maintenance and capital improvement projects to support effective budget development and sustainable operations for robust planning purposes. OC San has been striving to identify more accurately medium- to long-term capital cash flow requirements. Fiscal Year (FY) 2021-2022 Budget Update, the second year of the two-year budget adopted in June 2020, includes updates to the 20-year Capital Improvement Program (CIP) outlay. Figure ES-1-7 includes current and projected CIP projects. Figure ES-1-7. 20-Year CIP Outlay $0 $50 $100 $150 $200 $250 $300 $350 $400 $ m i l l i o n s Future CIP, Rehabilitation and Refurbishment Proposed CIP Outlay for Board Authorized Projects■ -------~ ----------- I I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~~11~~~~~~~~t~~~&~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ■ 2021 Asset Management Plan 10 This page is intentionally left blank. 2021 Asset Management Plan 11 1 Introduction The Orange County Sanitation District (OC San) Board of Directors developed mission and vision statements to clearly communicate OC San’s purpose to our stakeholders and to articulate OC San’s organizational objectives. OC San’s vision supports our mission by expressing what we strive to achieve now and into the future. Our Mission To protect public health and the environment by providing effective wastewater collection, treatment, and recycling services. Our Vision OC San will be a leader in: •Providing reliable, responsive, and affordable services in line with customer needs and expectations. •Protecting public health and the environment utilizing all practical and effective means for wastewater, energy, and solids resource recovery. •Continually seeking efficiencies to ensure that the public’s money is well spent. •Communicating our mission and strategies with those we serve and all other stakeholders. •Partnering with others to benefit our customers, this region, and our industry. •Creating the best possible workforce in terms of safety, productivity, customer service, and training. Through improved and robust asset management practices, we are better able to coordinate and plan actions to ensure our collection system, treatment, and resource recovery infrastructure is safe and reliable, and meets the rigorous level of service embodied by our mission statement. In November 2019, OC San’s strategic planning process resulted in the creation of an asset management policy and asset management initiatives. Collectively, the policy and initiatives make up OC San’s asset management strategy. Asset Management Policy OC San will assess and manage the collection system and treatment plant systems and assets to improve resilience and reliability while lowering lifecycle costs. This will be accomplished through adaptive operation, coordinated maintenance and condition assessment, and planned capital investment. Staff will balance maintenance, refurbishment, and replacement strategies to maximize useful life, system availability, and efficiency. Asset Management Initiatives •Create an annual Asset Management Plan documenting the condition of the collection system and treatment plants, and upcoming maintenance or capital projects. •Coordinate the efforts of operations, collections, mechanical maintenance, electrical maintenance, instrument maintenance, and engineering through process teams to assure the Sanitation District’s resources are focused on the high priority work functions. 2021 Asset Management Plan 12 •Maintain a 20-year forecast of all CIP projects needed to maintain or upgrade the SanitationDistrict’s $10.7 billion in assets on a prioritized risk basis to establish rate structures. The Asset Management Plan is a living document that describes constantly evolving operation strategies, maintenance and refurbishment plans and adaptations, and CIP implementation initially captured in the Facilities Master Plan and revised on an annual basis through the budgeting process. The information included in the Asset Management Plan encompasses the breadth of information needed to successfully align the capital and operational planning activities necessary to meet the Asset Management Program objectives. The key objectives that are built into the Asset Management Program include the following: 1)Take a proactive approach to repair, rehabilitation, and replacement. 2)Ensure assets are reliable and operating when needed. 3)Minimize unplanned outages and equipment downtime. 4)Manage risks associated with asset or service impairment through asset performance optimization. 5) Develop cost-effective management strategies for the long term. 6)Strive to implement world class asset management strategies through continual improvement in our asset management practices. The Asset Management Plan is a key component of OC San’s overall planning activities. It aligns with the OC San’s Strategic Plan, and the Facilities Master Plan and projects identified therein, while identifying potential and new opportunities that may require funding in the budget development process. Table 1-1 describes the relationship of the Asset Management Plan to the other planning activities. ALIGNMENT Asset Management -Objectives Asset Management -Policy and Initiatives Levels of Service Organizational -Mission and Vision 2021 Asset Management Plan 13 Table 1-1. Linkage between Asset Management Plan and Other Planning Activities Planning Activity Description Planning Horizon Update Cycle Strategic Plan Defines the strategic initiatives to be pursued by OC San and provides a basis for long-term financial, capital, and operating planning. The Asset Management Plan aligns with Strategic Plan goals and objectives. 5-to 10-year Biennial Facilities Master Plan Identifies long-term capital improvement plans to address treatment and collection system infrastructure improvement needs. Projects identified in the Facilities Master Plan are incorporated into the Asset Management Plan and refined as appropriate. 20-year Varies Asset Management Plan Documents the overall condition of treatment and collection system assets and plans to address key condition and performance issues to ensure assets meet OC San’s levels of service. 1-year 5-year 10-year Annual Budget Document Lays out the framework of OC San’s activities and serves as a source of information for our Board of Directors, rate payers, and employees. It includes operational, capital, and debt service expenditures necessary to support our mission and to execute the Strategic Plan adopted by our Board of Directors. The Asset Management Plan identifies new operational, maintenance, and capital improvement activities for consideration during the budget development process. 2-year Annual 2021 Asset Management Plan 14 1.1 Overview of OC San’s Infrastructure OC San is responsible for providing wastewater collection, treatment, and recycling services to over 2.6 million people in central and northern Orange County, California. OC San’s two resource recovery and wastewater treatment facilities treat an average daily wastewater flow of 189 million gallons per day (MGD) from residential, commercial, and industrial sources. In addition to our plant facilities, OC San owns and operates wastewater collection system infrastructure. Our collection system infrastructure includes 388 miles of regional trunk sewer pipelines and 15 pump stations located throughout OC San’s service area (Figure 1-1). Wastewater is conveyed via the collection system to Reclamation Plant No. 1 in Fountain Valley, and Treatment Plant No. 2 in Huntington Beach, where resource recovery and wastewater treatment take place. OC San’s treatment plants currently operate under a regulatory permit from the Regional Water Quality Control Board (RWQCB). This authority is established through the National Pollutant Discharge Elimination System (NPDES) that permits the discharge of treated wastewater through an ocean outfall system to the Pacific Ocean. While some of this treated water is released five miles offshore through a deep-water ocean outfall system, most is recovered and delivered to the Orange County Water District (OCWD). OCWD further treats OC San’s effluent, using the Groundwater Replenishment System, which improves the effluent water quality, to drinking water standards for groundwater recharge and irrigation purposes. The following sections briefly describe the key systems under OC San’s management. Central and Northern Orange County titttttt 2.6 tttt million people served 2021 Asset Management Plan 15 Figure 1-1. OC San’s Service Area 388mi collection system pipelines 480 sq. miles service area cities served lii:J 2 wastewater treatment facilities ~ 15 .. ., off-site pumping facilities 4 -special districts * Figure for graphical purposes only. Not intended to accurately depict trunklines. 2021 Asset Management Plan 16 1.1.1 Collection System OC San’s collection system serves as a regional conveyance system, collecting and conveying flows from 20 cities and 4 special districts. OC San’s 388 miles of collection system pipelines and 15 pump stations are spread throughout northern Orange County and include 363 miles of gravity pipelines, 21 miles of force mains, 4 miles of inverted siphons and 4,471 manhole structures. 363mi gravity pipelines 4mi I 111 ': , inverted siphons 21mi C n- force mains manhole structures 2021 Asset Management Plan 17 1.1.2 Reclamation and Treatment Plant System OC San owns and operates two wastewater treatment plants that serve two primary functions— treatment and reclamation. Reclamation Plant No. 1 (Plant No. 1) is located in the city of Fountain Valley, approximately 4 miles inland of the Pacific Ocean and adjacent to the Santa Ana River. Influent wastewater entering Plant No. 1 passes through a flow metering and diversion structure, mechanical bar screens, grit chambers, and primary basins, before going to one of two air-activated sludge processes, or trickling filters, and secondary clarifiers. Up to 135 MGD of secondary effluent can be diverted to OCWD’s facilities for tertiary treatment prior to reuse. The remaining flow goes to the Plant No. 2 ocean outfall system. For a map of the facilities and more detailed understanding of how Plant No. 1 processes work together, please refer to Appendices A and B, respectively. Solids treatment at Plant No.1 includes co-thickening of primary and secondary sludge, followed by anaerobic digestion process and centrifuge dewatering of digested sludge to produce Class-B biosolids. Digester gas produced at Plant No. 1 is collected, cleaned, compressed, and transferred via a closed piping system, to the Central Power Generation Facility, as a renewable fuel for energy generation. In addition, Plant No. 1 includes facilities for odor control and chemical addition to support the aforementioned Treatment Plant No. 2 (Plant No. 2) is located in the City of Huntington Beach, adjacent to the Santa Ana River and east of Pacific Coast Highway. Raw sewage flow entering Plant No. 2 passes through a flow metering structure, mechanical bar screens, and grit removal chambers. Flow then passes through primary basins before being split between the oxygen activated sludge secondary treatment facility or the trickling filters/solids contact basins, where it is finally discharged directly to the ocean via the outfall pumping system. Solids treatment at Plant No. 2 includes dissolved air flotation thickening of waste-activated sludge (WAS) and secondary sludge, anaerobic sludge digestion of primary and thickened secondary sludge, and centrifuge dewatering of digested sludge to produce Class-B biosolids. Plant No. 2 also has facilities for odor control and chemical addition. Digester gas produced at Plant No. 2 is collected, compressed, cleaned, and distributed to a Central Power Generation System as a renewable fuel for energy generation. Compressed digester gas can be shared between the plants through the interplant gas line. Currently, Plant No.2 secondary effluent is discharged to the ocean through the outfall system. After the construction of OCWD’s Groundwater Replenishment System (GWRS) final expansion and associated projects in 2023, Plant No. 2 reclaimable secondary effluent together with Plant No. 1 secondary effluent (a total of up to 175 MGD) will be diverted to OCWD for tertiary treatment and reuse. For a map of the facilities and more detailed understanding of how Plant No. 2 processes work together, before and after the final expansion of GWRS, please refer to Appendices C, D, and E, respectively. 2021 Asset Management Plan 18 1.1.3 Outfall System The ocean outfall system includes three discharge structures: Outfall No. 1, Outfall No. 2, and the Santa Ana River Emergency Overflow Weirs. Outfall No. 2 serves as the primary ocean outfall, discharging treated wastewater approximately 5 miles offshore at a depth of approximately 200 feet. It began service in 1971 and is currently undergoing planned assessment and rehabilitation activities to ensure its reliability for many years to come. Outfall No. 1 serves as an emergency outfall. It was originally constructed in 1954 and was later modified in 1965. It is located over a mile offshore at a depth of approximately 65 feet and serves as a primary backup to Outfall No. 2. OC San’s NPDES permit specifies that this outfall can only be used in the case of an emergency or during planned maintenance activities. The outfall system has two Santa Ana River Emergency Overflow Weirs at Plant No. 2, which discharge directly to the Santa Ana River. These weirs are for extreme emergency use only and serve as a secondary backup to the primary outfall facilities, ensuring the safety and welfare of the community at large. OUTFALL NO. 2 PRIMARY OCEAN OUTFALL 1200 5 inches in diameter miles long 480 million gallons per day rated capacity OUTFALL NO. 1 EMERGENCY OUTFALL 780 1 inches in diameter mile long 245 million gallons per day rated capacity 2021 Asset Management Plan 19 1.2 Facility Valuation As part of the 2017 Facilities Master Plan, OC San commissioned an engineering study to determine the 2017 valuation of all OC San capital facilities, including Plant No. 1, Plant No. 2, interplant and joint treatment facilities, and the collection system, including sewer pipelines and lift stations. Figure 1-2 shows the valuation information, presented in five general sub-process areas: •Collections Systems Piping •Collection Systems Pump Stations •Reclamation Plant No. 1 Facilities •Treatment Plant No. 2 Facilities •Interplant, Joint, and Common Facilities Figure 1-2. Facility Valuation by Area Collection System -Piping, $3.22 , 30% Collection System - Pump Stations, $0.33 , 3% Reclamation Plant No. 1 Facilities, $2.82 , 26% Treatment Plant No. 2 Facilities, $3.67 , 34% Interplant, Joint, and Common Facilities, $0.68 , 7% Facility Valuation (in $billions, 2017 dollars) Total Valuation: $10.73 2021 Asset Management Plan 20 1.3 Asset Management Organization Asset management is an essential part of OC San, and our overall mission to deliver safe, economical, and reliable wastewater treatment services. Every part of our organization is involved in some aspect of asset management and ensuring that assets are designed, constructed, operated, and maintained to reliably deliver the required level of service to our customers. Through a very collaborative effort, each group plays an important role in ensuring that the individual asset management initiatives are properly executed (Figure 1-3). Figure 1-3. Roles in Asset Management •Operations operates and monitors assets and infrastructure that convey, treat, process, and recover resources. •Maintenance performs proactive, corrective, and restorative activities in a planned setting to maintain asset reliability and capacity. •Engineering Planning provides engineering support for short- and long-term management of assets, while working towards asset management objectives. •Project Management manages design and construction of new facilities and the rehabilitation of older facilities. The Small Projects Delivery team within the Project Management Office is responsible for the design and construction management of facilities and maintenance projects. 2021 Asset Management Plan 21 •Engineering Design ensures projects and assets are designed in accordance with engineering standards and codes and meet stakeholder needs. •Construction Management ensures assets are constructed in accordance with contract requirements. To fulfill our commitment to our ratepayers for providing safe and reliable services, OC San’s Asset Management Program is structured to align the Engineering, Operations, and Maintenance (O&M) departments. OC San’s Asset Management Group, within the Engineering Planning Division, consists of nine Asset Engineers responsible for understanding the key issues or concerns related to the condition of OC San’s assets and for developing and coordinating plans or strategies to ensure that the assets operate reliably and are functioning properly. The Asset Engineers, assigned to their respective process or collection system area(s), work closely with the O&M Area Team members to maintain familiarity with all aspects that may impact the operational, condition, process, and maintenance-related issues within their assigned areas. Collectively, the Area Teams work together to reach the goal of providing the required level of service to our customers, at the lowest lifecycle cost with an acceptable level of risk. This strategy involves a significant investment in internal coordination but ensures that we are properly assessing risks, solving problems and process deficiencies in a timely manner, and providing optimal water treatment services. The mission of the Maintenance Division is to protect public health and the environment by providing reliable power distribution, electrical and instrument maintenance, civil facilities and grounds maintenance, and mechanical maintenance to the treatment plant and associated pump stations in outer lying service areas. The Maintenance Division provides required predictive, preventive, and corrective maintenance and planning activities to include project support in design and construction phases, collectively referred to as reliability-centered maintenance (RCM). The goals of RCM involve implementing well-coordinated maintenance strategies to ensure OC San’s assets will operate at the required level of service. 1.3.1 Predictive Maintenance OC San takes a proactive RCM approach emphasizing Predictive Maintenance (PdM). The Maintenance Reliability Group implements the PdM Program, which collects data through condition monitoring, enabling the real-time performance of assets. Methods of data collection are Insulation Resistance testing, Infrared Thermography, Structure Borne Ultrasound, Electrical Signal Analysis, Vibration Analysis, and Oil Analysis. The premise of PdM is a proactive approach to minimize unexpected breakdowns, reduce repair cost, extend the Mean Time Between Failure (MTBF), monitor the actual equipment health through quantifiable means, and perform advanced analysis and failure detection. In addition, when sudden changes or variations in the process manifest, they are often found during the regular Maintenance Reliability rounds as part of their everyday work. The ability to monitor equipment lends itself to helping Maintenance to optimize intervals between corrective repairs, minimizing the number and cost of unscheduled repairs created by machine-train failures, and improving the overall equipment reliability. 2021 Asset Management Plan 22 Figure 1-4. PdM Summary The Maintenance Specialists and Reliability Technicians in this group use various techniques such as: •Vibration analysis to measure imbalance in rotating equipment. •Thermography to measure excessive temperature rise. •Oil and wear debris analysis to predict lubricant and equipment degradation. •Ultrasound inspection of electrical power distribution equipment for detecting corona and other destructive conditions that pose a potential for arc flash incidents. •Motor circuit analysis of de-energized motors, large or small, for diagnosing condition of the motor and its associated power circuits for determining motor stator health, broken rotor bars, deteriorating motor connections, and any impending failure trends. •Motion Amplification amplifies a regular video frame of operating equipment, turning each camera pixel into a pseudo-accelerometer, which allows for an advanced analysis of machine faults. In addition, it augments other reliability analysis tools for troubleshooting purposes. OC San has a two-decade history of PdM as summarized in Table 1-2. Optimal z Q t: C z 8 I-z ILi :iii Broken e: :::> C1 ILi Failure starts hem PdM detects problems early TIME Audible noise 2021 Asset Management Plan 23 Table 1-2. High-Level Summary of OC San's Predictive Maintenance Program Year Activity 2002 Baseline vibration monitoring with consultant assistance 2006 Comprehensive vibration analysis program implementation at both treatment plants and 15 pump stations 2012 Comprehensive predictive maintenance program implementation and establishment of Reliability Maintenance Team that includes engineers and four Reliability Maintenance Technicians 2014 Predictive maintenance program assessment conducted by Allied Reliability Inc. 2018 Machinery lubrication program assessment conducted by Noria Corporation Inc.; added ultrasound and thermography to test electrical equipment 2019 Motion Amplification equipment by RDI Technology added to the Predictive Maintenance Program 2020 Motor circuit analysis for large and small motors 1.3.1.1 Mechanical Discipline The mechanical discipline has the most mature PdM Program and involves variance trending of the PdM test results, which include: •Vibration analysis •Oil analysis •Airborne Ultrasound •Infrared thermograph •IRIS motion camera (measures deflection and displacement) In addition to PdM activities for mechanical equipment, OC San also uses laser alignment techniques to enhance alignment rotating machinery accuracy to increase operating life span. 1.3.1.2 Electrical Discipline The electrical PdM Program continues to evolve and currently includes the following tests: •Oil analysis for transformers •Ultrasound to detect arcing •Infrared thermography to detect hot spots •Electrical power distribution equipment preventive maintenance •Circuit breakers and protective relays preventive maintenance and testing •Motor circuit analysis for large and small motors •Medium voltage feeder cable testing to determine the health of cables and insulation 2021 Asset Management Plan 24 1.3.2 Preventive and Corrective Maintenance Beyond the advanced PdM strategies, OC San also performs time and cycle-based preventive maintenance (PM) and corrective maintenance (CM) activities. It is these activities that, if well implemented, greatly extend the life of the assets. Recognizing the importance of these efforts, OC San has dedicated two groups of skilled individuals to reinforce and sustain these activities. •OC San has created a PM Optimization Group that is tasked with conducting an in-depth assessment to optimize preventive maintenance strategies for new and existing assets and to establish maintenance approaches and strategies for assets installed by capital improvement projects prior to beneficial occupancy. The PM Optimization Program tracks, maintains, and manages assets throughout their lifecycles from design, construction, commissioning, beneficial occupancy, operations, and maintenance, to the eventual decommissioning or replacement of assets. This ensures that asset lifecycle is maximized with the lowest risk to process failure by achieving the intended reliability, at the lowest possible cost, and maximizing equipment availability. •The Maintenance Planning Group drives reliability and effectiveness in the craft-based maintenance work groups they support by ensuring that work groups have sufficient ready- to-execute work with appropriate resources such as tools, materials, labor, and job plans. Maintenance Specialists in this group are responsible for managing blanket maintenance service contracts, planning and scheduling maintenance activities, optimizing preventive maintenance activities within Maximo (which includes fine tuning job plans based on input received from field staff, leads, and maintenance Supervisors and Engineers), and coordinating complex maintenance activities involving shutdowns and outages. OC San’s preventive and CM program is staffed to address the long-term reliable performance of civil, mechanical, electrical, and instrumentation assets. PM and CM activities specific to these disciplines are an integral part of OC San’s maintenance program. The following lists provide examples of tasks performed; however, they are not meant to be inclusive of all maintenance responsibilities. Often, OC San staff get the job done by improvising in the field setting to meet the challenge. 1.3.2.1 Civil Discipline PM and CM activities include: 1)Cleaning of civil facilities. 2)Chemical conditioning of the sewage to reduce corrosion and control odors. 3)Minor repairs. 4)Application and repair of coatings. 5)Maintenance and testing of cathodic protection systems. 1.3.2.2 Mechanical, Electrical, and Instrumentation Disciplines PM and CM activities include: 1)Valve and gate exercising program comprising more than 264 PM tasks for over 1,650 valves and gates in both plants and collection system. 2)Equipment rotation program to ensure equipment wear is predictable. 3)Adjustments and mechanical alignments. 4)Equipment rebuilding and regular testing. 5)Changing of lubricants and filters. 6)Electrical equipment cleaning and tightening. 7)Sensors and meters calibration. 2021 Asset Management Plan 25 2 State of OC San’s Infrastructure The Area Asset Management (AM) Summaries are intended to summarize the condition of major assets, identify key issues for further investigation, and summarize maintenance and CIP projects planned over the next 10 to 15 years. The approach for developing the AM Summaries is to assemble a list of major assets, document key issues, define the average remaining useful lives of these assets, and identify OC San’s plan to address performance and reliability issues of these assets over the 1-, 5-, and 10-year planning horizons. Each month, Asset Engineers present one or more of the AM Summaries to the AM Council; over the course of a year all the process areas, pump stations and collection system are presented. The Area AM Summaries are updated as needed and incorporated into the Asset Management Plan, which is published annually. 2.1 Asset Management System Summaries The following system-level summaries provide a high-level overview of the Area AM Summaries contained in Section 2.2. The remaining useful life (RUL) scores are an average of the RUL scores for that discipline within that process area. Detailed condition scores are presented in the Area AM Summaries. The system-level summaries are organized by: •Plant No. 1 •Plant No. 2 •Collection System – Pump Stations •Collection System – Pipelines The system-level summaries include an area map showing the general layout of the process areas or collection system, and a table with the following fields: •Area No. •Area Name •Average RUL Score: Estimated average RUL score for each discipline (civil, structural, mechanical, electrical, and instrumentation) or area based on an average of the RUL scores provided by Asset Engineers in the detailed Area AM Summaries. •Percentage of RUL Scores with 4s or 5s: Percentage based on total number of RUL scores assigned to each area by Asset Engineers in the detailed Area AM Summaries. The percentage is an alternate metric for the overall condition of the area. A RUL score of 5 indicates less than 5 years of useful life remains for an asset or set of assets. A RUL score of 4 indicates 5 to 10 years of useful life remains for an asset or a set of assets. •Replacement Value ($million): Process area replacement value from the 2017 facility valuation. 2021 Asset Management Plan 26 Acronym Key: OCWD = Orange County Water District; RUL = Remaining Useful Life; TBD = To Be Determined; T&D = Thickening and Dewatering ASSET MANAGEMENT SYSTEM SUMMARY – PLANT NO. 1 OVERVIEW Figure 2-1. Plant No. 1 Process Area – Remaining Useful Life Score Map Table 2-1. Plant No. 1 Remaining Useful Life and Replacement Value Summary Ar e a N o . Area Name Average Remaining Useful Life Score Pe r c e n t a g e o f R U L Sc o r e s w i t h 4 s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l Ins t r u m e n t a t i o n Al l A s s e t s 10 Preliminary Treatment 2 3 5 5 5 5 67% $386.9 11 Primary Treatment - Basins (1-5) 4 2 4 5 5 4 67% $107.2 11 Primary Treatment - Basins (6-31) 4 2 3 3 3 3 20% $390.3 12 Secondary Treatment - Activated Sludge 1 3 3 4 4 5 4 51% $604.1 12 Secondary Treatment - Activated Sludge 2 1 1 2 3 2 2 13% $373.4 12 Secondary Treatment - Trickling Filter 1 1 3 4 3 3 7% $67.8 14 Interplant 2 2 2 2 2 17% $752.6 15 Solids Handling - Digesters 2 1 2 2 2 2 3% $254.7 15 Solids Handling - T&D Facilities 1 1 1 2 1 1 0% $190.2 15 Solids Handling - Gas Handing 3 4 4 4 5 4 67% $37.3 16 Central Generationa 3 3 4 4 4 46% $170.5 17 Utilities 3 3 3 2 2 3 0% $194.2 18 Electrical Distributiona 3 3 42% $81.6 19 Miscellaneous Structures & Grounds TBD TBD TBD $249.0 Plant No. 1 Total 32% $3,859.9 a White box with diagonal line indicates there are no assets assigned to this discipline within this process area. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years @ -Pre liminary Treatment @ -Primary Treatment @ -Secondary Treatment @-Solids Handling @ " Ceii'itra l Generation @ -Utilities @ • Electrical Distribution :f2j OCWD Structures ..___.........Jr®) ■ □ ------- -------- ---------------- --------------- □ □ □ 2021 Asset Management Plan 27 Acronym Key: DAFT = Dissolved Air Flotation Thickener; RUL = Remaining Useful Life; TBD = To Be Determined ASSET MANAGEMENT SYSTEM SUMMARY – PLANT NO. 2 OVERVIEW Figure 2-2. Plant No. 2 Process Area – Remaining Useful Life Score Map Table 2-2. Plant No. 2 Remaining Useful Life and Replacement Value Summary Ar e a N o . Area Name Average Remaining Useful Life Score Pe r c e n t a g e o f R U L S c o r e s wi t h 4 s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l In s t r u m e n t a t i o n Al l A s s e t s 20 Preliminary Treatment 1 1 2 2 2 2 2% $357.6 21 Primary Treatment - A-Side 5 4 4 3 3 4 57% $166.8 21 Primary Treatment – B- & C-Side 3 3 3 3 3 3 4% $333.6 22 Secondary Treatment - Activated Sludge 3 3 3 4 3 3 20% $612.6 22 Secondary Treatment - DAFT 4 1 3 3 3 3 9% $57.7 22 Secondary Treatment - Trickling Filter 2 1 2 3 3 2 5% $342.4 24 Effluent Disposal 2 2 3 3 4 3 21% $900.2 25 Solids Handling - Digesters 3 4 4 4 4 4 72% $355.5 25 Solids Handling - Facilities 2 1 2 2 2 2 5% $184.6 25 Solids Handling - Gas Handling 3 3 4 4 4 4 33% $37.3 26 Central Generationa 3 4 4 4 4 70% $363.8 27 Utilities 3 3 3 3 2 3 0% $108.3 28 Electrical Distributiona 4 4 65% $80.1 29 Miscellaneous Buildings & Grounds TBD TBD TBD $146.2 Plant No. 2 Total 38% $4,046.9 a White box with diagonal line indicates there are no assets assigned to this discipline within this process area. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years @ -Prel'lminary Treatment @, ~ SoUd,s Handling @ -Primary Treatment @ -Secondary Treatment @ -Central Generation @ -Utilities @ -Electrfca,I Distribution ■ □ ------- -------------------~ □ □ □ 2021 Asset Management Plan 28 Acronym Key: PS = Pump Station; RUL = Remaining Useful Life ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM PUMP STATION OVERVIEW Figure 2-3. Collection System Pump Station – Remaining Useful Life Score Map Note: Not all pump station force mains are shown on this map. Only longer force mains are shown. Table 2-3. Pump Station and Force Main Remaining Useful Life and Replacement Value Summary Se r v i c e A r e a Pump Station Average Remaining Useful Life Score Pe r c e n t a g e o f R U L S c o r e s w i t h 4s o r 5 s Replacement Value ($ Millions, in 2021 Dollars) Ci v i l St r u c t u r a l Me c h a n i c a l El e c t r i c a l In s t r u m e n t a t i o n Al l A s s e t s 5 15th Street 3 4 3 3 2 3 25% $14.8 5 A Street 3 4 4 3 2 3 25% $12.9 5 Bay Bridge 4 4 5 4 5 5 85% $37.5 5 Bitter Point 2 3 4 2 2 3 23% $35.5 6 College 3 3 3 2 2 3 8% $26.4 5 Crystal Cove 3 3 4 4 3 4 33% $2.8 11 Edinger 4 3 3 3 3 3 27% $14.2 5 Lido 1 4 4 4 4 4 50% $22.2 7 MacArthur 4 4 4 4 2 4 64% $18.0 7 Main Street 4 3 4 3 3 3 46% $48.4 5 Rocky Point 1 4 4 2 2 3 23% $17.6 11 Slater 4 4 4 3 3 4 31% $38.8 3 Seal Beach 3 4 5 5 4 5 83% $45.8 3 Westside 3 3 3 2 3 3 8% $33.7 2 Yorba Linda 3 4 4 3 3 4 36% Not Valued 5 Newport Force Mains a 1 - - - - 1 0% - Collection PS Total 38% $368.6 a White box with dash lines indicates there are no assets assigned to this discipline within this process area. . RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years ~ Pump Station c::::::::> Forcemains --Sewer Mains C:.:i District Boundary 0 10,000 20.000 lLI L LLJ 1 in,;;h =. 7.700 Feel 40,000 F~1 I liJJiJJiJ~lifJ .&~ ,,.. / \ I , , / , / F R ' \ I L -., ...... A ■ □ □ □ □ 2021 Asset Management Plan 29 Acronym Key: RUL = Remaining Useful Life; SARI = Santa Ana River Interceptor ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM PIPELINES OVERVIEW Figure 2-4. Collection System Pipelines – Remaining Useful Life Score Map Table 2-4. Collection System Remaining Useful Life and Replacement Value Summary Trunklines No . o f Pi p e s w i t h R U L Sc o r e s o f 4 o r 5 Mi l e s o f P i p e s w i t h R U L Sc o r e s o f 4 o r 5 Pe r c e n t a g e o f R U L Sc o r e s w i t h 4 s o r 5 s (B y L e n g t h ) Replacement Value ($ Millions, in 2021 Dollars) a Baker-Main 74 5.62 14% $303.6 Bushard 0 0.00 0% $266.2 Coast 17 1.11 10% $108.6 Euclid 1 0.10 0% $297.4 Interplant 0 0.00 0% $127.1 Knott 37 3.23 5% $688.6 Miller-Holder 7 0.71 2% $326.3 Newhope 4 0.25 1% $230.3 Newport 17 0.82 4% $238.3 SARI 40 2.11 4% $568.6 Sunflower 12 0.72 2% $330.4 Talbert 74 5.86 70% $63.5 Total 283 20.53 6% $3,548.9 a The abandoned pipelines at the Airbase ($6,366,516) and the Harvard Area Trunk Sewer ($191,784) areas are not included in the total. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Norwalk N A 0 1 2 4 6 Miles 8 "°VI f : J ~aLinda rton Field Adjusted Remaining Useful Life -RUL<5years -RUL5 •1oyears RUL 1.1 -15 years -RUL 1.6 • 20 years -RUL:>2oyears County of Lot_ An3eles13 Bureau of Land Management1 Esri, HERE, ag n.i tflir~in, USGS, EPA, NPS, Esri, HERE, NPS ■ □ □ □ □ 2021 Asset Management Plan 30 2.2 Area Asset Management Summaries The following AM Summaries document the current state of process areas in both plants and the collection system. The remainder of this section contains the AM Summaries organized as follows: Plant No. 1 Asset Management Summaries •Preliminary Treatment •Primary Treatment •Secondary Treatment – Activated Sludge •Secondary Treatment – Trickling Filters •Interplant •Solids Handling – Digesters •Solids Handling – Facilities •Central (Power) Generation •Utilities •Electrical Distribution Plant No. 2 Asset Management Summaries •Preliminary Treatment •Primary Treatment •Secondary Treatment – Activated Sludge •Secondary Treatment – Trickling Filters/Solids Contact •Effluent Disposal •Solids Handling – Digesters •Solids Handling – Facilities •Central (Power) Generation •Utilities •Electrical Distribution Collection System Asset Management Summaries •Pump Stations •Pipelines The AM Summaries are built around a common structure. This structure provides a framework for continued use and development of the summaries. Key structure elements for AM Summaries are shown on Figure 2-5 below. 2021 Asset Management Plan 31 Figure 2-5. Area Asset Management Summary Structure -- Process Schematic Provides high-level process schematic to communicate area function and interrelation of key assets within the area Count of Major Assets Provides a count of major assets within the area Major Assets Remaining Useful Life Provides high-level summary of the condition of area systems and asset types Key Issues, Actions and Recommendations Identifies key issues and planned or recommended actions to remedy the issue Current & Future Projects Over the Next Ten Years Identifies the timing of current and planned projects impacting major assets within the area 2021 Asset Management Plan 32 This page is intentionally left blank. 2021 Asset Management Plan 33 Plant No. 1 Asset Management Summaries 2021 Asset Management Plan 34 This page is intentionally left blank. 2021 Asset Management Plan 35 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 10 – PLANT NO. 1 PRELIMINARY TREATMENT Process Schematic Major Assets Remaining Useful Life Major Assets Major Assets Quantities Metering & Diversion Flowmeters 7 Gates 26 Sunflower Pump Station Screw Pumps 2 Motors 2 Gearboxes 2 Lube Oil Systems 2 Gates 5 Major Assets Quantities Steve Anderson Lift Station Pump/Motor/VFD 4 Flowmeter 1 Barscreens 5/8" Barscreens 2 1" Barscreens 2 Gates 22 Major Assets Quantities Main Sewage Pumps Pump/Motor/VFD 5 Headworks #1 Pumps 2 Gates 15 Splitter Box Gates 5 Weir Gates 15 Flowmeters 3 Major Assets Quantities Grit Chambers Grit Chambers 5 Gates 19 Stop Plates 10 Flap Gates 5 Blowers 3 Bin Loading Paddle Conveyors 2 Belt Conveyor 1 Major Assets Quantities Odor Control Bioscrubbers 2 Chemical Scrubbers 4 Asset Type Me t e r i n g & Di v e r s i o n Su n f l o w e r P u m p St a t i o n St e v e A n d e r s e n Li f t S t a t i o n Ba r s c r e e n s Ma i n S e w a g e Pu m p s Gr i t C h a m b e r Sp l i t t e r B o x Bi n L o a d i n g Od o r C o n t r o l Civil Effluent Piping - - - - - - 2 - - Structural General 2 3 1 2 2 2 3 3 3 Mechanical Piping 5 - 1 - 2 - - - - Gates/Valves 5 5 2 5 5 5 5 - 5 Gearboxes - 5 - 1 - - - 4 - Screens - - - 4 - - - - - Pumps - 4 2 - 4 - - - 5 Conveyors - - - 4 - - - 4 - Fans/Blowers 4 4 2 5 5 5 - 5 5 Electrical Operators 5 - - - - - 5 - - Motors - 4 1 2 5 - - 5 - Variable Frequency Drives - - 3 - 4 - - - 4 Motor Control Centers 5 5 2 5 5 5 - 5 5 Instrumentation General 4 5 3 4 4 - 5 - 5 Acronym Key: RUL = Remaining Useful Life; VFD = Variable Frequency Drive Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years ~ Biotower Scrubbers (2) :@ ··········· ................. t ........................ . Influent j Trunk/ines {6) Metering & Diversion Structure Sunflower Pump Station (2) Chemical Scrubbers (4) !/ .... . . ............... ....t... ~;;;;~~~~~··········· ... \ ~ r Headworks Grit t To Landfill : Bar No. 2 Aerated Grit Splitter j Screens (4) Pumps (5) Chambers (5) Box -r ' \ To Primary -+ Treatment j (Area 11) Steve Anderson. j \ Lift Station (4) j : \.. Headworks No.1 Pumps(2) lnterplant Trunkline to Plant No. 2 lnflue~t,.. f Trunk/in;;/ ... .. ····························································· : ...... > ........ _..,.._ -,,. 1 ·· .......................................................................•. - --+ Li uid ---+ Solids ---+ Odor -➔ Alternate ■ □ □ □ □ 2021 Asset Management Plan 36 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 10 – PLANT NO. 1 PRELIMINARY TREATMENT Key Issues Key Issues Actions and Recommendations •P1-105 Construction – This project will rehabilitate most assets throughout the preliminary treatment area; however, the construction completion date is February 2028. Some assets have very little remaining life or have failed already and will need interim solutions before they are addressed by the project, such as exhaust fans and ducts in Rag/Grit Room. •Continue to actively monitor the condition of aging assets scheduled for repairs/replacement under P1-105 and develop temporary/minimal solutions as applicable until a permanent solution is provided by P1-105. •Fugitive Odors – Presence of fugitive odors at the headworks area was noted. Upon further investigation four major sources of contribution were identified which included splitter boxes, bin loading structure, headworks scrubbers and metering and diversion building. •Corrective actions were taken at all the identified locations to eliminate or minimize presence of fugitive odors until P1-105 replaces the foul air system in this area. •Headworks Vulnerability Assessment – Evaluate bar screens and other equipment to identify vulnerabilities and weak points within the Headworks process based on a high debris/ragging event. •Review design criteria and operating philosophies for P1-105 and identify assets that lack redundancy and may fail during a high debris/ragging event. Provide recommendations to improve headworks process resiliency. •Headworks 1 Capacity – Existing pumps at Headworks 1 were deemed unreliable to provide sufficient pumping capacity during wet weather. P1-105 bypass will be installed in 21-22 wet weather season. •A temporary pumping system will be installed by P1-105 during wet weather season of 21-22 to provide sufficient pumping capacity. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 29 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 P1-105 Headworks Rehabilitation at Plant No. 1 Headworks •Rehabilitate structures of impacted facilities. •Replace mechanical/electrical/instrumentation as needed throughout impacted facilities. •Improve grit handling. FE19-04 Sunflower Pump Replacement at Plant No. 1 Sunflower Pump Station •Rehabilitate Sunflower Pump Station. FE20-01 Wastehauler Station Safety and Security Improvements Wastehauler Station •Install automatic samplers, RFID entrance system, and temporary office trailer. FE18-11 Headworks Explosive Gas Monitoring Systems at Plant No. 1 and No. 2 Metering & Diversion, Odor Control •Install Lower Explosive Limit monitoring system to detect explosive gas. X-102 Wastehauler Facility Improvements Wastehauler Station •Demolish abandoned wastehauler pump station and provide permanent building for staff. X-044 Steve Anderson Lift Station Rehabilitation Steve Anderson Lift Station •Rehabilitate or replace mechanical, electrical, and instrumentation. Acronym Key: CIP = Capital Improvements Program; FY = Fiscal Year; RFID = Radio-Frequency Identification Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 37 Acronym Key: EBDB = East Basin Distribution Box; FeCl3 = Ferric chloride; HCl = Hydrochloric acid; NaOH = Sodium hydroxide; PEDB-1 = Primary Effluent Distribution Box 1; PEJB = Primary Effluent Junction Box; PSB = Primary Sedimentation Basin; PISB = Primary Influent Splitter Box; RUL = Remaining Useful Life; WSSPS = Waste Sidestream Pump Station ASSET MANAGEMENT SYSTEM SUMMARY – AREA 11 – PLANT NO. 1 PRIMARY TREATMENT Process Schematic Major Assets Remaining Useful Life Asset Type EB D B PED B -1 PEJ B PS B 1 -2 PSB 3 -5 PSB 6- 15 PSB 16 -31 WS S P S PI S B Ce n t e r f e e d Ch a n n e l s Ph y s C h e m Od o r Co n t r o l Civil Effluent Piping 4 5 4 5 4 5 5 3 - - - - Structural Structures 1 3 1 3 3 2 2 3 4 2 3 2 Cover - - - 2 3 2 2 - 2 2 - - Mechanical Piping - - - - - - - 3 - - 3 - Gates/Valves 2 4 3 5 5 3 3 3 3 3 3 2 Sludge/Scum Collection System - - - 5 5 3 3 - - - - - Sludge Pumping System - - - 5 4 3 4 - - - - - Scum Pumping System - - - 5 4 4 4 - - - - - Electrical General - - - 5 4 2 2 5 2 - 3 3 Instrumentation General - - - 5 4 3 3 3 3 - 3 5 Major Assets Major Assets Quantities Rectangular Primary Basins Basins 26 Thickened Sludge Pumps 9 Dilute Sludge Pumps 4 Dilute Sludge Sumps 2 Scum Pumps 12 Scum Pits 6 Major Assets Quantities Circular Primary Basins Basins 3 Sludge Pumps 4 Scum Pumps 3 Chemicals Polymer Tanks 4 FeCl3 Tanks 1 Major Assets Quantities Waste Sidestream Pump Station 1 Pumps 3 Primary Odor Scrubber Complex Chemical Scrubbers 4 HCl Tanks 1 HCl Pumps 2 NaOH Tanks 1 Major Assets Quantities NaOH Pumps 5 Bleach Tanks 1 Bleach Pumps 8 RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Note: Primary Basins No. 1 and 2 are not shown. The facilities are available for emergency capacity during high flows and are scheduled to be demolished within the next ten years. Chemical Scrubbers (4) Sludge and Scum to .............................. .t.. ..................... { .,,., H,odHog (A<M 15( _./ East Basin Circular 00 \ : Distribution Primary Box Basins (3) • To Secondary ~ .....,. Treatment From Preliminary Treatment (Area 10) ,,,,_ -- Waste Side Stream Pump Station (3) <-- / .,, Drains Rectangular Primary Basins (26) ,..,. ; (Area 12) • From Trickling Filter -;--------_,. \ Sludge Pump --+-. \~·-··· / ··• ............ \A(!.\.l~l. ............•..............•.... c· Sl,dge aad S'"m lo Solids Handling (Area 15) ---+ ---+ ---+ -.. Li uid Solids Odor Alternate To Secondary Treatment (Area 12) I ■ □ □ □ □ 2021 Asset Management Plan 38 Acronym Key: CIP = Capital Improvements Program; FY = Fiscal Year; GWRS = Groundwater Replenishment System; MGD = Million Gallons per Day; OC San = Orange County Sanitation District; OCWD = Orange County Water District; PISB = Primary Influent Splitter Box ASSET MANAGEMENT SYSTEM SUMMARY – AREA 11 – PLANT NO. 1 PRIMARY TREATMENT Key Issues Key Issues Actions and Recommendations •Rectangular Primary Basin – The rectangular primary basins experience relatively frequent issues with mechanical parts and sludge pumping system that require maintenance. These issues require ongoing attention from maintenance and can affect Plant No. 1 treatment capacity. •Several projects are planned to address rectangular primary basin issues and reliability including P1-133 and X-017. However, these projects cannot make the rectangular basins maintenance free. OC San should expect to dedicate a significant amount of maintenance and operations labor hours to these basins, especially during times when capacity is reduced by projects. •Construction Sequencing – There are many upcoming projects that will perform work on the Plant No. 1 primary treatment system. These projects are largely interdependent on one another and will temporarily impact the primary capacity at Plant No. 1. •Continue to holistically assess the capacity/treatment consequences of the upcoming projects, especially if schedules change during design and construction. •Circular Primary Basin – Influent pipes to circular basins 3 and 4 were identified with cracks and leaking joints. To maintain desired peak flow capacity of 320 MGD, the circular basins are required to be in service.•Develop repair options and implement an interim solution until P1-126 replaces the circular sedimentation basins. •Scum Management – The scum collection system in rectangular primary basins have been experiencing operational issues such as trapped scum in various locations, overflow and failure of scum tipping troughs, and clogs in the scum pits and scum pumps. •Two studies are planned to evaluate options to improve scum collection in rectangular primary basins, RE19-01 and PRN- 00563. RE19-01 is focused on the use of new equipment in the scum pits such submersible chopper pump to address clogging issues. PRN-00563 will perform a comprehensive evaluation of the scum collection system and provides recommendations. •Primary Effluent Piping Manhole – The Primary effluent piping from rectangular basins is equipped with two pressure manholes for access to the piping. The pressure manhole located on the eastside piping has experienced sever corrosion and must be replaced. •Eastside pressure manhole cover and pressure plate must be replaced to prevent manhole cover failure. The westside pressure manhole requires additional cover to avoid collection of surface runoff water on top of pressure plate and to prevent further corrosion. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 21 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/3 6 PRN-00563 P1-33/37 Scum Study Primary Basins 6-31 •Perform a study to determine the best solution to the various scums system issues, such as issues for the scum pumping system. RE19-01 Primary Scum Equipment Evaluation at Plant No. 1 Primary Basins 6-31 •Perform a test by utilizing a submersible conditioning pump in the scum pit and evaluate the improvements on scum pumping. PRN-00567 Plant No. 1 Primary Basin Rebar Protection Blanket Contract Primary Basins 6-15 •Repair and protect exposed rebar. P1-133 Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1 Primary Basins 6-31 •Upgrade the sludge pumping system. Structural repair of launders in PISB. Repair of foul air system. •Provide adequate lighting and ventilation alarm improvements to meet current codes. P1-126 Primary Clarifiers Replacements and Improvements at Plant No. 1 Primary Basins 3, 4, and 5 •Replace Primary Basins 3, 4, and 5 and primary scrubber system. Rehabilitate associated conveyance pipes and structures. Demolish Primary Basins 1-2. X-017 Plant No. 1 Primary Clarifiers 6-31 Rehabilitation Primary Basins 6-31 •Major rehabilitation of Primary Basins 6-31. X-006 Waste Sidestream Pump Station Upgrade Waste Sidestream Pump Station •Pump station rehabilitation and capacity increase. Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project I □ □ □ ■ 2021 Asset Management Plan 39 Acronym Key: AS1 = Activated Sludge Plant No. 1; AS2 = Activated Sludge Plant No. 2; DAFT = Dissolved Air Flotation Thickener; HVAC = Heating, Ventilation, and Air Conditioning; OCWD = Orange County Water District; PEDB1 = Primary Effluent Distribution Box 1; PEDB2 = Primary Effluent Distribution Box 2; PEPS = Primary Effluent Pump Station; PEPS 2 = Primary Effluent Pump Station 2; PLC = Programmable Logic Controller; PS = Pump Station; RAS = Return Activated Sludge; RUL = Remaining Useful Life; WAS = Waste-activated Sludge; WSSPS2 = Waste Sidestream Pump Station 2 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 12 – PLANT NO. 1 SECONDARY TREATMENT – ACTIVATED SLUDGE Process Schematic Key Issues Major Assets Remaining Useful Life Asset Type PE P S Bl o w e r B u i l d i n g 1 AS 1 A e r a t i o n B a s i n s AS 1 C l a r i f i e r s AS 1 R A S P S AS 1 W A S AS 2 P E P S 2 AS 2 B l o w e r s AS 2 A e r a t i o n B a s i n s AS 2 C l a r i f i e r s AS 2 R A S / W A S P S WS S P S 2 PE P S 2 PE D B 2 AS 1 & A S 2 J u n c t i o n Bo x e s DA F T s DA F T s P o l y m e r S y s t e m Civil Effluent Piping - 3 3 3 5 - - - - - - - 1 1 1 4 - Structural Buildings 2 2 - - 2 - - 1 - - - - - - - 4 - Structures 3 - 2 3 - - 1 - 1 1 - 1 1 1 1 4 - Mechanical Piping 3 2 3 3 5 3 2 2 2 2 2 2 - - - 4 4 Pumps 3 - - - 3 3 - - - - 3 3 - - - 5 5 Diffusers - - 4 - - - - - 4 - - - - - - - - Mixers - - 3 - - - - - 2 - - - - - - - - Clarifier/DAFT Moving Mechanism - - - 2 - - - - - - - - - - - 4 - Blowers - 3 - - - - 2 - - - - - - - - - Drain Gates & Inlet Gates - - 3 3 - - - - 2 2 - - 1 2 - - - HVAC & Ventilation 3 - - - - - 2 - - - - - - - - - Chemical/polymer Facility - - - - - - - - - - - - - - - - 5 Electrical Variable Frequency Drives 3 - 2 2 2 2 - - 4 4 4 4 - - - 2 2 Motor Control Centers 4 - 4 4 4 4 - - 2 2 2 2 - - - 3 3 Instrumentation- PLC’s, Flow Meters 5 5 5 5 5 5 - 2 2 2 2 2 - - - 5 5 Key Issues Actions and Recommendations •Activated Sludge Plant No. 1 – AS1 is an aging facility •Condition assessments show corrosion on the wall between reactors and steel rebar support chairs missing. Baffle wall supports and vertical airpipes were damaged on some of the basins. •RAS piping has severe corrosion and will be replaced by FE20-03. •Instrumentation is monitoring and replacing the equipment as needed. •Activated Sludge Basins Diffusers •Diffusers for activated sludge plants will be replaced in-house by Maintenance. •AS1 Blower Controls •Blower control system is obsolete and requires an upgrade to operate efficiently. •Primary Effluent Pump Station •One VFD’s has failed and is being replaced. •PEPS will be demolished by a future project (P1-126). •AS1 Waste-activated Sludge Pumps •Pumps have reached their useful life and two pumps do not meet pumping capacity required. •Plant Water Pump Station •PWPS only receives water from AS1. Need additional source from AS2 for reliability. RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years From Primary Treatment (Area 11) Activated Sludge Pumps 412) From Primary Effluent Pump Station (Area 12) To Plant Water Pump Station (Area 17) Primary Effluent Distribution Box 2 AS1 Aeration Basins (11) Secondar!_. J Clarifiers (~ To Effluent --~ Disposal AS1 Return r Activated Sludge \... Pumpsf4) AS1 Waste Activated Sludge Pumps C4) (Area 14) Secondary Clarifiers (6) To Solids _. Handling (Area 15) -------------· t•G_ W _ R '" S _. ~--~ AS2Waste To Plant Water Pump Station (Area 17) Activated Sludge Pumps (6) To Effluent Disposal (Area 14) To Solids Handling (Area 15) OCWD Groundwater Replenishment System Screenings Facility --+ --+ --+ Li uid Solids Alternate ■ □ □ □ □ 2021 Asset Management Plan 40 Acronym Key: AS1 = Activated Sludge Plant No. 1; AS2 = Activated Sludge Plant No. 2; CIP = Capital Improvement Program; FY = Fiscal Year; DAFT = Dissolved Air Flotation Thickeners; PEPS = Primary Effluent Pump Station; PS = Pump Station; RAS = Return-activated Sludge; WAS = Waste-activated Sludge; TWAS = Thickened Waste-activated Sludge Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project ASSET MANAGEMENT SYSTEM SUMMARY – AREA 12 – PLANT NO. 1 SECONDARY TREATMENT – ACTIVATED SLUDGE Major Assets Major Assets Quantities Primary Effluent Pump Station Building 1 Wetwell 1 Pumps 2 Discharge Valves 3 AS1 Aeration Basins Aeration Basins 10 Inlet Gates 10 AS1 Blower Building 1 Blower Building 1 Blowers 5 Major Assets Quantities AS1 Secondary Clarifiers Secondary Clarifiers 26 Inlet Gates 78 Sludge Collectors 52 AS1 RAS PS/WAS PS RAS PS Building 1 RAS Pumps 5 WAS Pumps 4 Primary Effluent Pump Station 2 Structure 1 Gate 1 Major Assets Quantities AS2 Aeration Basins Aeration Basins 6 Inlet Gates 6 AS2 Blower Building 2 Blower Building 1 Blowers 4 AS2 Secondary Clarifiers Secondary Clarifiers 6 Sludge Collectors 6 AS2 RAS PS/WAS PS RAS Pumps 12 WAS Pumps 6 Surface Wasting Pumps 6 Scum Pumps 6 Major Assets Quantities Waste Side Stream Pump Station 2 Pumps 2 Structure 1 Primary Effluent Distribution Box 1 Structure 1 Gates 1 Primary Effluent Distribution Box 2 Structure 1 Gates 11 AS1 and AS2 Junction Boxes Junction Box Structures 8 Major Assets Quantities Dissolved Air Flotation Thickeners Concrete Tanks 6 Mechanical Sweep 6 Recycle Pumps 12 Retention Tank 6 TWAS Pumps 12 DAFTs Polymer System Storage Tank 2 Mix Tank 2 Polymer Transfer Pumps 2 Feed Pumps 6 Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 25 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 PRN-00698 Plant No. 1 Activated Sludge WAS Pump Replacement AS1 WAS Pumps •Project P1-140 will replace 4 WAS pumps and VFDs. FE20-03 Return-Activated Sludge Discharge Piping Replacement at Activated Sludge Plant No. 1 AS1 RAS Pipe Discharge •Replace the RAS discharge pipe located in Basins 3 and 8. X-043 DAFT Demolition at Plant No. 1 DAFTS •Demolish DAFTs since the new thickening centrifuges are in service and DAFT is no longer needed. P1-140 Activated Sludge -1 and Secondary Clarifier Rehabilitation AS1 Aeration Basin, clarifiers and blowers • Major rehabilitation of all mechanical, electrical, and instrumentation assets including the blower system. □ □ □ ■ 2021 Asset Management Plan 41 Acronym Key: PLC = Programmable Logic Controller; RUL = Remaining Useful Life ASSET MANAGEMENT SYSTEM SUMMARY – AREA 12 – PLANT NO. 1 SECONDARY TREATMENT – TRICKLING FILTERS Process Schematic Major Assets Major Assets Quantities Trickling Filter Pump Station Structure 1 Trickling Filter Pumps 3 Trickling Filters Trickling Filter Basins 2 Rotary Distributor 2 Recirculation Fans 8 Secondary Clarifiers Circular Clarifiers 2 Sludge Collector 2 Sludge Pump 1 Junction Boxes Structure 6 Major Assets Remaining Useful Life Asset Type Tr i c k l i n g F i l t e r P u m p St a t i o n Tr i c k l i n g F i l t e r s Se c o n d a r y C l a r i f i e r s Ju n c t i o n B o x e s Civil Effluent Piping 1 1 1 1 Structural Buildings - 1 1 - Structures 1 1 1 1 Mechanical Piping 2 2 2 2 Pumps 3 - 3 - Distributor Drive - 3 - - Ventilation Fans - 3 - - Trickling Filter Media - 4 - - Clarifier Moving Mechanism - - 3 - Valves, Gates - - - 2 Electrical Motor Control Centers 3 3 3 - Variable Frequency Drives 5 3 5 - Instrumentation PLCs & Flow Meters 3 3 3 - Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years From Primary Treatment Primary Effluent Junction Box Trickling Filter Influent Pumps (3) Trickling Filters (2) (Area 11) ---+ l Primary Effluent Distribution Box 1 Primary Effluent -.,- Pump Station (3) -+ To Aeration ___,. -• Basins I \ , To Effluent • Disposal (Area 14) (Area 12) ___,. ___,. -... Li uid Solids Alternate _,. Trickling Filter Secondary Clarifiers (2) -r I To Effluent Disposal (Area 14) '/Scum / , Waste Side Stream ~ Pump Station (Area 11) Trickling Filter Sludge Pump (1) To Solids ---.... ~ Handling Sludge (Area 15) , To Primary Sludge ....., ♦ Treatment (Area 11) ■ □ □ □ □ 2021 Asset Management Plan 42 Acronym Key: CIP = Capital Improvements Program; FY = Fiscal Year; VFD = Variable Frequency Drive ASSET MANAGEMENT SYSTEM SUMMARY – AREA 12 – PLANT NO. 1 SECONDARY TREATMENT – TRICKLING FILTERS Key Issues Key Issues Actions and Recommendations •Trickling Filter Sludge Pumps – Currently, only one sludge pump is in service.•Project FE19-03 will replace the trickling filter’s sludge pump with two sludge pumps and VFD’s and remove the scum pumps. •Trickling Filter Influent Pumps – VFDs are obsolete and need to be replaced. Replacement parts are not available. •Clearinghouse approved the replacement of the VFDs (PRN-00492) and the addition of a second source of power from SWGR- TFB bus to VFD #1. Project FR1-0011 is in design for these improvements. •Electrical – Low voltage cable failures. •Several damaged cables were replaced by Maintenance in the past, and Clearinghouse approved a project to assess the remaining low voltage cables and replace the damaged cables (PRN-00409). FE19-03 will add new cables for the sludge pumps. Project FR1-0008 will replace the remaining cables. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FE19-03 FE19-03 Trickling Filter Sludge and Scum Pumps Replacement at Plant No. 1 Sludge pumping •Replace the sludge pump with two new pumps and remove three scum pumps. PRN-00414 Snail Control at Plant No. 1 Trickling Filters Trickling Filters •Project P1-126 will install permanent caustic dosing pumps and pipes to dose caustic to the Trickling Filters. Currently, Operations is using caustic totes. FR1-0011 Plant No. 1 Trickling Filter Pumps VFD replacement (three pumps) Trickling Filters Pump Station •Replace the obsolete VFDs on the Trickling Filter influent pumps. FR1-0008 Low Voltage Cable Replacement Low voltage cables from Power Building 8 to the Trickling Filters •Assess and replace the failed cables. X-015 Trickling Filters Facilities Rehabilitation at Plant No. 1 Major rehabilitation project •Replace the Trickling Filter Feed Pumps, distribution arms and media, and secondary clarifier mechanisms. Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 43 Acronym Key: EJB = Effluent Junction Box; PE = Primary Effluent; PEDB2 = Primary Effluent Distribution Box 2; PEJB1 = Primary Effluent Junction Box 1; RUL = Remaining Useful Life; SE = Secondary Effluent; SEJB = Secondary Effluent Junction Box; SEJB2 = Secondary Effluent Junction Box 2; SEJB3 = Secondary Effluent Junction Box 3; SEJB7 = Secondary Effluent Junction Box 7; TFSEJB-2 = Trickling Filter Secondary Effluent Junction Box 2 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 14 - PLANT NO. 1 INTERPLANT Process Schematic Major Assets Remaining Useful Life Asset Type Plant No. 1 Facility Santa Ana Corridor Br o o k h u r s t C o r r i d o r El l i s / B u s h a r d C o r r i d o r EJ B TF S E J B -2 SE J B SE J B 3 SE J B 7 PE J B 1 SE J B 2 66 " PE / S E 84 " PE / S E 10 8 " PE / S E 66 " PE / S E 84 " PE / S E 12 0 " PE / S E 16 " Ga s Civil Pipeline - - - - - - - 4 3 3 4 2 1 - 1 - Gas - - - - - - - - - - - - - 1 - - Structural Structure 1 1 3 2 1 4 1 - - - - - - - - - Mechanical Sluice Gates 2 - - 3 1 5 - - - - - - - - - - Butterfly Valves 2 1 - - - - - - - - - - - - - - Electrical Fiber Optic - - - - - - - - - - - 1 - - 2 Major Assets Major Assets Quantities Plant No. 1 Facility Junction Boxes 6 Gates 17 Butterfly Valves 7 Large Diameter Piping 4 Major Assets Quantities Santa Ana Corridor Large Diameter Piping 3 Fiber Optic Communication 1 Digester Gas Piping 1 Major Assets Quantities Brookhurst Corridor Large Diameter Piping 1 Ellis/Bushard Corridor Fiber Optic Communication 1 Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Primary Effluent From Primary Treatment (Area 11) --• \ Primary Effluent SEJB TF SEJB-2 From Trickling Filters (Area 12) .... Secondary Effluent SEJB-3 From PEDB2 (Area 11) ----► '""'--, Primary - From Secondary Effl~;",;t·. ~ Treatment ~ (Area 12) Secondary Effluent • Liquid -► Alternate EJB t SEJB-7 --lnterplant Trunkline to Plant No. 2 (Area 24) ■ □ □ □ □ 2021 Asset Management Plan 44 Acronym Key: CIP = Capital Improvement Program; EJB = Effluent Junction Box; FY = Fiscal Year; GWRS = Groundwater Replenishment System; IPP = Interplant Piping; OCWD = Orange County Water District, PE = Primary Effluent; PEJB-1 = Primary Effluent Junction Box 1; SE = Secondary Effluent ASSET MANAGEMENT SYSTEM SUMMARY – AREA 14 – PLANT NO. 1 INTERPLANT Key Issues Key Issues Actions and Recommendations •PEJB-1 – The sluice gates in PEJB-1 are in very poor condition and no longer properly seal. PEJB-1 structure is also in poor condition.•Future small project (or future CIP project this work is added to) will rehabilitate the PEJB-1 structure and replace existing sluice gates with new ones. •66-inch IPP – 66-inch pipelines between PEJB-1 and EJB are in poor condition. Conditions have not changed significantly in 12 years.•Perform reassessment in 5 years. A future project will rehabilitate the 66-inch pipelines between PEJB-1 and EJB. •Soil Erosion – Soil loss has been occurring in the unprotected slopes along the interplant utility corridor paralleling the Santa Ana River for many years. Soil erosion is directly affecting blowoff Vaults 5 and 7 on the Interplant Digester Gas Line. • Project MP-657 installed temporary erosion control and project FE18-12 will provide a permanent solution north of Hamilton Avenue. Project FRJ-0003 will abandon Vaults 5 and 7 on the Interplant Digester Gas Line. •Interplant Digester Gas Line Deficiencies – Surface corrosion of various severity in all blowoff vaults, water intrusion in Vaults 1-4, Vault 4 outside existing utility easement, measurable gas leaks in Vaults 4, 7, 8, and 10, access difficulties to Vaults 8 and 9, structural damage to Vault 10, lack of dedicated blowdown valves, and areas of inadequate cover over pipeline. •Project FRJ-0003 will abandon four blowoff vaults, fully replace five vaults, and repair one vault. The project also includes installing blowdown valve manifolds, site work to enclose Vault 3 in secured fencing and improve access to Vault 8, survey and obtain new easement for Vault 4 (if required), as well as install reinforced concrete encasement for shallow bury areas and additional cathodic protection as required. •Interplant Digester Gas Line Signage – Inadequate markers and signage for interplant gas line in plant and public areas.•PRN-00726 will add needed markers and signage in plant, bike trail, nursery, and other public areas. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 32 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 J-117A Interplant Effluent Pipeline Rehabilitation (Warranty) 84" IPP •Perform warranty inspection of rehabilitated pipelines. J-36-2 GWRS Final Expansion Coordination (Slipline 66” IPP) 66" IPP •Install new OCWD force main within existing 66-inch interplant pipe. PRN-00726 Interplant Gas Line Signage Repair & Improvements Digester Gas Piping •Repair existing public warning signs and install additional signs. FRJ-0003 Interplant Gas Line Blow Off Repairs Digester Gas Piping •Repair coatings to valves and piping, install vault drainage systems. AI-332 & 350 Interplant Gas Line Deficiencies Digester Gas Piping •Addition of blowdown valves, vault repair and/or abandonment, etc. to address facility risks and code deficiencies. FE18-12 Erosion Control at Santa Ana River and Hamilton Interplant Piping •Permanent erosion control of earthen slope above the interplant pipes. N/A PEJB-1 Rehabilitation PEJB-1 •Rehabilitate the PEJB-1 structure and replace existing sluice gates. X-XXX Plant No. 1 66-Inch Interplant Pipelines Rehabilitation 66" PE/SE •Rehabilitate the Plant No. 1 66-inch piping. X-118 Plant No. 1 84-Inch Interplant Pipelines Rehabilitation 84" PE/SE •Rehabilitate the Plant No. 1 84-inch piping. Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 45 Acronym Key: PLC = Programmable Logic Controller; RUL = Remaining Useful Life ASSET MANAGEMENT SYSTEM SUMMARY – AREA 15 – PLANT NO. 1 SOLIDS HANDLING – DIGESTERS Process Schematic Major Assets Remaining Useful Life Asset Type Di g e s t e r 5 Di g e s t e r 6 Di g e s t e r 7 Di g e s t e r 8 Di g e s t e r 9 Di g e s t e r 1 0 Di g e s t e r 1 1 Di g e s t e r 1 2 Di g e s t e r 1 3 Di g e s t e r 1 4 Di g e s t e r 1 5 Di g e s t e r 1 6 Fe r r i c S y s t e m Civil Effluent Piping 2 2 2 2 2 2 2 2 2 2 2 2 - Structural Digester 1 1 1 1 1 1 1 1 1 1 1 1 - Mechanical Piping 2 2 2 2 2 2 2 2 2 2 2 2 4 Chemical Pumps - - - - - - - - - - - - 4 Ferric Control System - - - - - - - - - - - - 4 Sludge Mixing Pumps 3 3 2 2 2 2 2 2 2 2 2 2 - Sludge Recirculation & Heating System - - 2 2 2 2 2 2 2 2 2 2 - Hot Water System - - 2 2 2 2 2 2 2 2 2 2 - Sludge Transfer Pumps 2 2 2 2 2 2 - Electrical Motor Control Centers 2 2 2 2 2 2 2 2 2 2 2 2 - Instrumentation PLCs & Flow Meters 2 2 2 2 2 2 2 2 2 2 2 2 - Major Assets Major Assets Quantities Anaerobic Digesters Digesters (7-16) 10 Holding Digesters (5 & 6) 2 Sludge Mixing Pumps 22 Grinders 10+3 Sludge Recirculation Pumps 10 Major Assets Quantities Anaerobic Digesters (Continued) Hot Water Circulation Pumps 10 Heat Exchangers 10 Bottom Sludge Pumps 5 Digesters Transfer Pumps 3 Ferric System Storage Tanks 2 Feed Pumps 2 Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Gas Gas Holder Compressors (3) Chemical Scrubbers (3) Carbon Scrubbers (2) From Primary Treatment (Area 11) Holding Digesters (2) · ...................... . ........ Solids Gas ........ Odor To Central Generation System (Area 16) From Primary Treatment (Area 11) ................................ 1 ......................... . ... •·•·sludge •·· ... / Blending '· ..• :· Tanks (3) \ '--,,, ---'!---•· From Secondary ------~•► Treatment ~ (Area 12) Centrifuge Thickened Sludge Pumps (6) i Blended Sludge Thickening Centrifuges (3) Centrifuge thickened sludge Centrate Dewatering Centrifuges (3) Centrate Pumps(3) lnterplant --F-i-lt,-a-te-~ Trunkline to Plant No. 2 Cake Transfer Silo Discharge Pumps (3) Tanks (4) Chute • 'fl I £q ........ ........ ··············································· ....................... -···· ■ □ □ □ □ 2021 Asset Management Plan 46 Acronym Key: CIP = Capital Improvement Program; CP = Control Panel; DIG = Digester; FY = Fiscal Year; LEL= Lower Explosive Limit; N/A = Not Applicable ASSET MANAGEMENT SYSTEM SUMMARY – AREA 15 – PLANT NO. 1 SOLIDS HANDLING – DIGESTERS Key Issues Key Issues Actions and Recommendations •High Rate Mixing Pump Mechanical Seal Failures – The high rate mixing pumps are experiencing higher than expected failures of the mechanical seals. •There are several efforts by Maintenance and Engineering to reduce the failure rate including precision alignment of the pumps, studying sludge piping supports (PS19-01), and monitoring the vibrations. PS19-01 recommends adding expansion joints to the discharge of the pumps and pipe supports. PRN-00722 – P1 Digester Pump and Piping Vibration Mitigation was approved to install expansion joints and pipe supports on the pump systems that are vibrating. In progress. •Structures – Seismic risk.•The PS15-06 Seismic Evaluation of Structures at Plant No. 1 and Plant No. 2 has identified lateral spread as the main seismic risk for the digesters and structures close to the Santa Ana River. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 23 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 P1-135 Digester Ferric Chloride Piping Replacement at Plant No. 1 Digesters, ferric dosing system •This project will replace the digester ferric chloride piping, valves, and appurtenances to its point of connection with the digesters. PRN-00722 Plant No. 1 Digester Mixing Pump and Piping Vibration Mitigation Only digesters that experience vibration •Add expansion joints and pipe supports where needed. PRN- 00496 Plant No. 1 Digesters 8 and 11 Area Lighting Installation Digesters 8 and 11 •Add additional lighting. MP- 610 CP-DIG LEL Area Safety Monitoring Obsolescence The LEL monitoring system in Digester 11 to 16 pump room and tunnels •Upgrade the LEL monitors. RE20-04 Holding Digester 6 Solids Shredder Trial Holding Digester Mixing Pumps •Research project RE20-06 will install a shredder to reduce plugging. N/A Digester Cleaning Ongoing maintenance activity •Clean the digesters and performing preventive condition assessment every 5 to 7 years. Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 47 Acronym Key: RUL = Remaining Useful Life; PLC = Programmable Logic Controller ASSET MANAGEMENT SYSTEM SUMMARY – AREA 15 – PLANT NO. 1 SOLIDS HANDLING – FACILITIES Process Schematic Major Assets Remaining Useful Life Asset Type Bo i l e r S y s t e m Sl u d g e B l e n d i n g Fa c i l i t y Th i c k e n i n g Sy s t e m De w a t e r i n g Sy s t e m De w a t e r i n g O d o r Co n t r o l Tr u c k L o a d i n g Ga s H a n d l i n g Ga s H o l d e r Civil Effluent Piping - 1 1 1 - 1 - - Structural Structures - 1 - - - 1 - 3 Buildings - - 1 1 - 1 4 - Mechanical Piping 1 - 1 1 1 1 3 3 Pumps-grinders - 1 1 1 1 1 - - Boilers & Heat Exchangers 2 - - - - - - - Centrifuges - - 2 2 - - - - Carbon Unit - - - - 2 - - - Chemical/Polymer System - - 1 1 2 - - - Gas Compressors - - - - - - 5 - Gas Dryer - - - - - - 4 - Gas Flares - - - - - - 4 - Silo Cake Conveyors - - - - - 1 - - Silo Sliding Frames - - - - - 1 - - Electrical Variable Frequency Drives - 2 4 4 - 2 - - Motor Control Centers 2 1 1 1 1 1 4 - Instrumentation PLCs & Flow Meters 1 1 1 1 1 1 5 - Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Gas Gas Holder Compressors (3) t To Central Generation System (Area 16) Chemical Scrubbers (3) Carbon Scrubbers (2) ...... ·········· ........................ t ............................. . , •. •· Sludge ··., / Blending · .•• : Tanks (3) \ From Primary From Secondary---~----!► Treatment Treatment r (Area 11) (Area 12) ' Blended Sludge \ :'-~ Centrifuge s,um~;~;:,;;~◄·"~_> ____ T_h_i_c::::,;: f ~)◄dt,,g .. e_""""_ .. c_:': .. ,,-;i;ti~fueg'::~3) Holding Digesters (2) · ....................... · ---+ Solids Gas ---+ Odor Centrifuge thickened sludge Dewatering Centrifuges (3) Centrate Centrate Pumps (3) lnterplant ____ ... Trunkline Filtrate to Plant No. 2 Cake Transfer Silo Discharge Pumps (3) Tanks (4) Chute ., '1> j ~ V --+ --+ . ' / ····································"································· ■ □ □ □ □ 2021 Asset Management Plan 48 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 15 – PLANT NO. 1 SOLIDS HANDLING – FACILITIES Major Assets Major Assets Quantities Thickening System Sludge Blending Tanks 3 Thickening Grinders 3 Centrifuge Feed Pumps 3 Thickening Centrifuges 3 Thickened Sludge Wet Wells 3 Thickened Sludge Pumps 6 Major Assets Quantities Thickening System (Continued) Centrate Wetwell 1 Centrate Pumps 3 Chemical Equipment Thickening Polymer Feed Pumps 3 Dewatering Polymer Feed Pumps 3 Major Assets Quantities Chemical Equipment (Continued) Polymer Mixing/Aging Tank 6 Polymer Make‐Down Unit 4 Dewatering System Dewatering Grinders 2 Centrifuge Feed Pumps 3 Dewatering Centrifuges 3 Cake Transfer Pumps 3 Major Assets Quantities Dewatering Odor Control 3-Stage Packed Tower Scrubbers 3 Carbon Media 2 Truck Loading Cake Storage Silos 4 Cake Silo Transfer Pumps 4 Standby Truck Loading Bay 1 Major Assets Quantities Gas Handling Low Pressure Gas Holder 1 Gas Compressors 3 Gas Dryer 1 Gas Flares 3 Boiler 1 Key Issues Key Issues Actions and Recommendations •Maintainability of the Equipment – There are several improvements that are needed for Thickening and Dewatering Area including lighting improvement, equipment access for maintenance, instrument air and power access and improving drains. •Most of the improvements will be done by Maintenance. •PRN-00505 small project for safety improvements. •PRN-00540 small project regarding equipment access and platform installation. •PRN-00815 will replace the diverter gate. •Gas Handling System – Gas compressor system is aging and needs replacement of major units.•Project J-124 Digester Gas Facilities rehabilitation is in design •Gas compressors repair and gas compressor overhaul by Maintenance. •Gas Dryer – Out of service. Currently, gas goes through a heat exchanger and condensate drop out.•The gas dryer refrigerator system will be replaced by J-124 Project. •Corrosion from plant water on equipment is causing premature wear on pumps.•PS20-09 will evaluate the plant water and make recommendations for improvements. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 29 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 J-124 Digester Gas Facilities Rehabilitation Gas compressors, dryers, and flares •Replace the entire gas handling system including the gas compressor building. FE18-16 New Floor and Equipment Drains for the Truckloading Basement Truckloading Facility •Improve the drainage in the basement. RE20-01 CTS Sludge Density Meter Evaluation Thickening centrifuges •Evaluate several density meters. PRN-00505 Safety Improvements at the Thickening and Dewatering Building Thickening and Dewatering Building •Improve safety outside of the thickening and dewatering building. PRN-00540 FR1-0013 Truckloading silo's slide frame conveyor motor access platform Truckloading slide frame •Improve access to the equipment for maintenance activities. PS20-09 Thickening and Dewatering Plant Water Study Thickening and Dewatering Building •The study will evaluate the plant water used at the T&D building and determine why the water is causing corrosion on equipment. RE20-06 Co-thickened Sludge Pump Trial Co-thickening pumps •Field test a rotary lobe pump in place of the progressive cavity CTS pump. Acronym Key: CIP = Capital Improvement Program; CTS = Co-thickened sludge; FY = Fiscal Year Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 49 Acronym Key: HVAC = Heating, Ventilation, and Air Conditioning; Inst. = Instrument; OXI = Oxidizer; RUL = Remaining Useful Life; SCR = Selective Catalytic Reduction ASSET MANAGEMENT SYSTEM SUMMARY – AREA 16 – PLANT NO. 1 CENTRAL GENERATION Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type En g i n e G e n e r a t o r # 1 En g i n e G e n e r a t o r # 2 En g i n e G e n e r a t o r # 3 Ab s o r p t i o n C h i l l e r # 1 Ab s o r p t i o n C h i l l e r # 2 De a e r a t o r V e s s e l He a t R e c o v e r y B o i l e r # 1 He a t R e c o v e r y B o i l e r # 2 He a t R e c o v e r y B o i l e r # 3 OX I Ca t a l y s t SC R C a t a l y s t Ur e a I n j e c t i o n S y s t e m St a r t i n g A i r C o m p r e s s o r # 1 St a r t i n g A i r C o m p r e s s o r # 2 In s t . A i r C o m p r e s s o r # 1 In s t . A i r C o m p r e s s o r # 2 Ba t t e r y B a c k u p Bu i l d i n g E l e v a t o r Pl a n t W a t e r P i p i n g Mi s c e l l a n e o u s Structural Buildings - - - - - - - - - - - - - - - - - - - 1 Mechanical General 5 5 5 3 3 2 3 3 3 3 3 3 4 4 5 5 - 1 5 - HVAC - - - - - - - - - - - - - - - - - - - 4 Lube Oil System 4 4 4 - - - - - - - - - - - - - - - - - Electrical General 4 4 4 - - - - - - - - 3 3 3 5 5 5 1 - - Switchgear 5 5 5 - - - - - - - - - - -- - - - - - - Instrumentation General 5 5 5 4 4 3 3 3 3 3 3 3 4 4 5 5 5 1 - - Major Assets Quantities Engine Generator Gas Engine (12 Cylinders) 3 Electrical Generator 3 Engine Lube Oil System 3 Cooling System Absorption Chiller 2 Deaerator Vessel 1 Major Assets Quantities Engine Emission Control OXI Catalyst 3 SCR Catalyst 3 Urea Injection System 3 Heat Recovery System Heat Recovery Boiler 3 Major Assets Quantities Building Elevator 1 Piping Various HVAC Ventilation Exhaust Fans 5 Air Compressors Engine Starting Air 2 Instrument Air 2 RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Ftom Solids Handlit19 (Area 15) Compressed Digester Gas To Dl9ester (Area 15) Chiller Hot Water Electrical Generator/ Combustion Engine To Electrical -----► Distribution (Area 1B) Cooled Water Cold Water ~ Bpildings From Digester (Area 15) Gas Other I ■ □ □ □ □ 2021 Asset Management Plan 50 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 16 – PLANT NO. 1 CENTRAL GENERATION Key Issues Key Issues Actions and Recommendations •Gas Engine Generator Set Reliability – Aging components and systems required to operate the Central Generation Engines are creating reliability issues and need to be addressed. •Engine #1 undergoing overhaul. •Replace obsolete systems (e.g., Battery Backup, Switch Gear, Ignition System, PLC Upgrade, etc.). •Engine Lube Oil System – The Lube Oil Centrifuges are no longer operational.•Install new instrumentation and controls onto the existing two units (PRN-00211). •Plant Water Piping – The plant water (i.e., cooling water) piping has degraded and needs replacement.•Replace all plant water piping in the basement of Central Generation (FE19-02). •Backup Battery System – The batteries used to provide backup power for switching of the switch gear during loss of power events, has reached the end of its useful life.•Replace the lead acid batteries and their respective battery chargers with a suitable backup battery system (FR1-0005). •Pressure Vessel Integrity – The asset integrity of pressure containing vessels needs a detailed assessment.•The assessment results will be used to formulate an asset management strategy to ensure safety over time (PS20-05). Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 /2 2 FY 2 2 /2 3 FY 2 3 /2 4 FY 2 4 /2 5 FY 2 5 /2 6 FY 2 6 /2 7 FY 2 7 /2 8 FY 2 8 /2 9 FY 2 9 /3 0 FY 3 0 /3 1 FY 3 1 /3 2 FY 3 2 /3 3 FY 3 3 /3 4 FY 3 4 /3 5 FY 3 5 /3 6 FE17-03 Battery Storage System Plantwide •Install batteries for electricity storage purposes. P1-136 Switch Gear Replacement Engine Generator •Install new Switch Gear for the engines. FE19-02 Plant Water Pipe Rehabilitation Plant Water Piping •Replace existing plant water piping with new. PRN-00211 Engine Lube Oil System Controls Upgrade Engine Generator •Install new instrumentation and controls onto the existing oil centrifuge units. MP-227 Starting Air Compressor System Rehabilitation Starting Air Compressor System •Rehabilitation of the Air Compressors. J-135 Engine Overhauls Engine Generator •Perform top/bottom end engine overhauls. MP-608 Engine Ignition Timing Sensor Obsolescence Repair Engine Generator •Replace and install new Hall Effect Sensors onto each engine. FR1-0005 Battery Backup Rehabilitation Battery Backup •Replace the existing backup batteries for the switch gear. PRN-00697 Engine Cylinder Pressure Sensing and Diagnostics Engine Generator •Install Pressure Sensors onto each Cylinder, incl. Software/HMI. AI-225 Engine Ignition System Obsolescence Repair Engine Generator •Replace and install new Ignition Systems onto each engine. PS20-05 Pressure Vessel Integrity Assessment Pressure Vessels & Heat Exchangers •Formulate a detailed asset management strategy. Acronym Key: CIP = Capital Improvement Program; FY = Fiscal Year; HMI = Human Machine Interface; HVAC = Heating, Ventilation, and Air Conditioning; OXI = Oxidizer; RUL = Remaining Useful Life; PLC = Programmable Logic Controller; SCR = Selective Catalytic Reduction Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 51 Acronym Key: RUL= Remaining Useful Life; PLC=Programmable Logic Controller ASSET MANAGEMENT SYSTEM SUMMARY – AREA 17 – PLANT NO. 1 UTILITIES Process Schematic Major Assets Major Assets Quantities City Water Pumps 7 Tanks 3 Piping 10.6 Miles Plant Water Pumps 4 Strainers 3 Piping 12.5 Miles Reclaimed Water Piping 5.4 Miles Plant Air Compressors 4 Plant Air Piping 4 Miles Instrument Air Piping 3.5 Miles Major Assets Remaining Useful Life Asset Type Ci t y W a t e r Sy s t e m Pl a n t W a t e r Sy s t e m Re c l a i m e d Wa t e r P i p i n g Pl a n t A i r Sy s t e m s Civil Piping 3 3 2 3 Structural Pump Station 1 3 - - Tanks 3 - - - Mechanical Pumps 3 3 - - Strainers - 3 - - Compressors - - - 3 Ventilation System 2 3 - - Electrical Motor Control Centers 2 2 - - Variable Frequency Drives 3 2 - - Instrumentation PLCs, Flowmeters 2 2 - 2 Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years City Water Pu mp Station lmilrurrert ~ Air Compressors (x4) AanlAlr .. .. -D D D D 2021 Asset Management Plan 52 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 17 – PLANT NO. 1 UTILITIES Key Issues Key Issues Actions and Recommendations •Plant/Instrument Air Lines – Possible corrosion issues and leaks. •Using on-call contractors to perform a condition assessment of the plant air system and identify any leaks or other deficiencies such as improper connections. Current plan is to use the information from the assessment to create larger CIP projects that can improve the piping network throughout the plant. Smaller repairs will be done using on-call contractors and maintenance/asset issues projects. •City Water Pump Station – Pumps are possibly undersized.•The three medium pumps at the City Water Pump Station continuously run causing excessive wear. There is one smaller jockey pump that runs very infrequently. PRN-00541: Plant No. 1 City Water Demand Flow Assessment is expected to properly size the pumps at the station to meet the current needs of the plant. •Plant Water – Piping failures. •Due to the corrosive nature of the plant water, the current ductile iron pipes are corroding prematurely and causing failures throughout the plant. FE19-02 will address aging plant water piping at Cen Gen and FE20-05 will address recent plant water pipe failures at the secondary clarifiers. Overall goal for these and future projects is to replace ductile iron pipes with either Fiberglass Reinforced or HDPE piping material. •Reclaimed Water System – This system needs a pressure regulating valve installed. • Due to recent operational changes at OCWD, Reclaimed water pressure has increased to 100-130psi, however, OC San plant water has remained at 80 psi. In order to prevent using reclaimed water when plant water is plentiful, a pressure regulating valve installed at the OCWD/OC San reclaimed water connection point is necessary. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FE19-02 Cen Gen Plant Water Pipe Replacement at Plant No. 1 Central Generation •Replace approximately 800 feet of plant water pipe within Cen Gen. FE18-06 Instrument Air Compressors at Central Generation Central Generation •Replace Instrument Air compressors at Central Generation. P1-105 Headworks Rehabilitation at Plant No. 1 City Water Pump Station •Refeed city water pumps from new power building and replace current compressor at headworks with two new compressors. FE18-20 DAFT Air Compressor Replacement DAFT •Replace current compressor with two new compressors. FE20-05 Plant Water Piping Replacement at Secondary Clarifiers Secondary Clarifiers •Replace corroded and failing plant water piping around secondary clarifiers. P1-126 Primary Clarifier Replacement and Improvement Primary Clarifier •Address plant water pipes near primary clarifiers. X-038 City Water Pump Station Replacement City Water Pump Station •Replace City Water Pump Station. X-039 Plant Water Pump Station Rehabilitation Plant Water Pump Station •Rehabilitate Plant Water Pump Station. XPS-053 City Water Demand Flow Assessment at Plant No. 1 City Water Pump Station •Study to determine current and future city water needs. PS20-09 Plant Water Study at T&D Building T&D Building & Plant Water Station •The study will evaluate the plant water used at the T&D building and determine why the water is causing corrosion on equipment. AI-201 Re-Pipe Irrigation Piping at Plant No. 1 City Water and Reclaimed Water Systems •Reduce the use of city water for irrigation purposes. Acronym Key: CIP = Capital Improvement Program; FE = Facilities Engineering; FY = Fiscal Year; HDPE = High-Density Polyethylene Resin; HP = Horsepower; OC San = Orange County Sanitation District; OCWD = Orange County Water District Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 53 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 17 – PLANT NO. 1 UTILITIES Remaining Useful Life of Utility Infrastructure Acronym Key: RUL = Remaining Useful Life RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Plant 1 Cify Water Pipe Condition Scor1iing/RUL Plant 1 Pliant Water P1ipe-Gondirbon Scoring/AUL I ■ □ □ □ □ 2021 Asset Management Plan 54 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 17 – PLANT NO. 1 UTILITIES Remaining Useful Life of Utility Infrastructure Acronym Key: RUL = Remaining Useful Life RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Plant 1 Air System Pipe Condition Scori1ng1/RUL ,.,. I ■ □ □ □ □ 2021 Asset Management Plan 55 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 18 – PLANT NO. 1 ELECTRICAL DISTRIBUTION Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type Se r v i c e Ce n t e r Cen Ge n PB -2 PB -3A PB -4 PB -5 PB -6 PB -7 PB -8 PB -9 DA F T BB -1 BB -2 T& D FA C I L I T Y Tier I – 12.47kV Primary Distribution Level Transformers: 12.47/4.16kV - - - - - - - - 3 1 1 Transformers: 12.47/0.48kV 4 4 3 3 3 2 3 1 2 1 3 3 1 1 12.47kV Switchgears 4 4 4 4 4 4 4 - - - - - 3 1 12.47kV Transfer Switchers 3 - - - - - - - - - - 12.47kV Load Interrupter Switches 3 - 4 4 3 - - 1 1 1 3 3 - - 12.47kV Feeders 1 4 4 4 4 4 4 1 1 1 3 3 1 1 Tier II – 4.16kV Distribution Level 4.16kV Switchgears - - - - - - - - - - - 3 1 - 4.16kV Feeders - - - - - - - - - - - 3 1 - Tier IV – 480V Distribution Level 480V Switchgears - 4 3 4 - 2 4 1 1 1 3 3 1 1 Transfer Switches - - 2 2 4 - 2 - - - 4 4 1 - Generators - - 5 5 5 - - 1 1 - - 5 - - Tier V – Uninterruptible Power Supply UPSs Individual - 1 - 5 - 4 - 3 2 4 3 2 - Tier VI – 125 VDC and 24 VDC Battery Systems 125VDC Chargers 5 5 5 5 2 4 3 3 2 3 - 3 1 125VDC Batteries 5 5 5 5 2 4 3 3 2 3 - 3 1 24VDC Chargers - 5 5 5 5 - - 3 3 - - 3 - 1 24VDC Batteries - 5 5 5 5 - - 3 3 - - 3 - 1 Generator Controls Generator Controls - 5 5 5 5 - - 1 1 - - 5 - Major Assets Quantities Transformers 40 Standby Generators 8 12Kv and 5kV Switchgears 16 480V Switchgears 38 125VDC and 24VDC Battery Systems 25 UPS 24 Acronym Key: BB = Blower Building; Cen Gen = Central Generation Facility; kV = Kilovolt; PB = Power Building; RUL = Remaining Useful Life; T&D = Thickening and Dewatering; VDC = Volts of Direct Current; UPS = Uninterruptible Power Supply Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years PB-2 12.47 kV Central Generation PB-3A PB-4 From Southern California Edison 66kV Service Transformer Transformer 12.47 kV Electrical Service Center BB-2 PB-9 PB-5 PB-6 PB-8 PB-7 I ~ = Back-Up Power DAFT T&D Facility BB ■ □ □ □ □ 2021 Asset Management Plan 56 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 18 – PLANT NO. 1 ELECTRICAL DISTRIBUTION Key Issues Key Issues Actions and Recommendations •Standby Generators -Power Building 2, &3A: Overheating at 75%-80% loading. -Power Building 4: Engine unable to drive the generator at 100% loading. -Blower Building 1: Shut down on high temp. at 100%, cannot synchronize both generators. •P1-105 will install centralized standby system with (4)-2500kW, 12kV diesel generators for Headworks Area, Power Building 2, 5 and Blower Building standby loads. P1-105 will demolish generators at Power Building 3A. P1-126 will demolish Power Building 4 Generator and refeed standby loads from Power Building 8. P1-139 Project will design feeders from new generators to Power Building 2 and Blower Building 1 Standby Loads. •Battery Chargers and Batteries – Aging. •XPS0061 DC Battery Monitoring and Management Solutions: Study to develop technical solution to monitor existing battery life, develop path forward for replacing aged battery and charger systems. Project FR1-0005 will replace critical batteries and chargers at 12kV Service Center and Cen Gen. •Cabling – Aging medium voltage cabling infrastructure.•MP-320: Service Contract in place for testing aging medium voltage cables to perform Condition Assessment and develop plan for PM. •Variable Frequency Drive – Obsolescence.•Developed VFD Replacement Strategy. Plant No. 1 obsoleted VFDs will be addressed under FR1-011 Project. •Power Building 2 – Seismic and liquefaction improvements required.•P1-105 Project will transfer Power Building 2 Loads to T&D Building and eliminate the need for Power Building 2. •Currently some secondary treatment processes do not have backup power from generators.•J-98 Project will provide capability for Plant No. 1 Load shedding to implement this along with Emergency Operation Procedures. •Undervoltage Auto Transferring Scheme upgrades at Plant No. 1 Blower Building 2 and Power Building 9 (current auto transferring scheme does not work correctly; must switchover manually) •J-98 will upgrade Auto Transferring Scheme and aging protective relays per latest OC San Standards for Blower Building 2 and Power Building 9 12.47kV, 4.16kV and 480V Switchgears. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1/2 2 FY 2 2/2 3 FY 2 3/2 4 FY 2 4/2 5 FY 2 5/2 6 FY 2 6/2 7 FY 2 7/2 8 FY 2 8/2 9 FY 2 9/ 30 FY 30 /3 1 FY 3 1/3 2 FY 3 2/3 3 FY 3 3/3 4 FY 3 5/3 6 FR1-0005 P1 Cen Gen and Service Center Battery and Charger Upgrade Plant No. 1 Power Distribution •Replace existing obsolete125VDC and 24VDC batteries and battery chargers. MP-320 On-call P1 and P2 Medium Voltage Cable Testing Services Plant No. 1 and Plant No. 2 Power Distribution •Medium voltage cables aging infrastructure assessment. FR1-0011 P1 VFD Replacement at Plant No. 1 CWPS, RAS, DAFT, WSS •Replacement of existing obsolete Plant No. 1 CWPS, RAS, DAFT, WSS VFDs with new VFDs. P1-105 Headworks Rehabilitation at Plant No. 1 Plant No. 1 Headworks, Bars Screen, Metering Structure, Power Buildings •Project will rehabilitate/upgrade Plant No. 1 Headworks and will replace most of electrical power distribution systems and equipment in Power Building 3A. Project will construct new Power Building 3B and new electrical building in vicinity of Headworks loads. J-98 Electrical Power Distribution System Improvements Various Plant No. 1 and Plant No. 2 condition based electrical distribution systems •Project will perform various Electrical Distribution System Improvements at various areas throughout Plant No. 1. The scope covers both 480V and 12kV Switchgear, Motor Control Centers, breakers, conductors, load shedding and arc flash mitigation. P1-132 Uninterruptable Power Supply Improvements at Plant No. 1 Plant No. 1 multiple UPS Loads •This project will provide a new regional UPS at Power Building 8 to provide critical power to facilities in the northwest region of Plant No. 1. 2021 Asset Management Plan 57 Project No. Project Title Impacted Facilities Description of Work FY 2 1/2 2 FY 2 2/2 3 FY 2 3/2 4 FY 2 4/2 5 FY 2 5/2 6 FY 2 6/2 7 FY 2 7/2 8 FY 2 8/2 9 FY 2 9/ 30 FY 30 /3 1 FY 3 1/3 2 FY 3 2/3 3 FY 3 3/3 4 FY 3 5/3 6 XPS-0061 Critical UPS and DC power backup battery condition monitoring and management solution Plant No. 1 and Plant No. 2 125 VDC Battery Systems •Project will develop automated approach to actively managing and maintaining battery systems to allow to view the status of battery line ups immediately and predict battery failures well in advance of an actual failures. Project will investigate replacing old batteries and chargers. P1-126 Primary Sedimentation Basins No. 3-5 Replacement at Plant No. 1 Plant No. 1 Power Distribution •Demolish Power Building 4 Diesel Generator, refeed standby loads from Power Building 8. P1-136 12.47kV Switchgear replacement at Plant No. 1 Central Generation and Control Center Plant No. 1 Power Distribution •The project will be replacing existing 12.47kV electrical switchgears at the Plant No. 1 Central Generation facility and Control Center. The project will also assess existing Central Generation 12.47kV feeders and replace ones that fail electric tests. Acronym Key: CIP = Capital Improvement Program; DC = Direct Current; FE= Facilities Engineering; FY = Fiscal Year; HVAC = Heating, Ventilation, and Air Conditioning; kV = Kilovolt; kW = Kilowatt; MCC = Motor Control Center; P1 = Plant No. 1; P2 = Plant No. 2; RAS = Return Activated Sludge; T&D = Thickening and Dewatering; UPS = Uninterruptible Power Supply; V = Volts; VDC = Volts of Direct Current; VFD = Variable Frequency Drive; WSS = Waste Sidestream Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 58 This page is intentionally left blank. 2021 Asset Management Plan 59 Plant No. 2 Asset Management Summaries 2021 Asset Management Plan 60 This page is intentionally left blank. 2021 Asset Management Plan 61 Major Assets ASSET MANAGEMENT SYSTEM SUMMARY – AREA 20 – PLANT NO. 2 PRELIMINARY TREATMENT Process Schematic Major Assets Remaining Useful Life Asset Type Headworks Tr u n k l i n e O d o r Co n t r o l He a d w o r k s O d o r Co n t r o l Di s t r i b u t i o n Ce n t e r H Me t e r i n g & Di v e r s i o n Ba r S c r e e n s Ma i n S e w a g e Pu m p Gr i t B a s i n s Sp l i t t e r & Me t e r i n g Civil Effluent Piping - - - - 1 - - - Structural Building - 1 1 1 - - - 1 Concrete & Tanks 1 1 1 1 1 2 2 - Mechanical Piping & Valve 2 2 2 2 2 - - - Pump - - 2 2 - 2 2 - Screening Washer Compactor - 3 - - - - - - Grit Cyclone/Classifier - - - 3 - - - - Conveyor - 3 - 3 - - - - Fans & Blower - - - - - 2 2 - Control Gate 2 5 2 2 2 - - - HVAC - 3 3 3 - - - 3 Crane - 2 2 - - - - - Electrical Process – Motor, MCC, VFD - 3 3 - - 2 2 2 Instrumentation PLCs, Flow Meters 2 2 2 2 2 2 2 - Major Assets Quantities Metering & Diversion Structure Influent Flow Meter 4 Control Gate 7 Trunk Odor Control Supply Fan 3 Biotower 3 Recirculation Pump 6 Major Assets Quantities Bar Screens Bar Screen 6 Screening Washer Compacter 3 Screenings Conveyor 4 Control Gate 14 Major Assets Quantities Main Sewage Pump Pump 7 Control Gate 16 Splitter and Metering Flow meter 3 Control Gate 26 Major Assets Quantities Grit Basins Grit Basins 6 Grit Slurry Pump 6 Grit Cyclone/Classifier 4 Control Gate 12 Major Assets Quantities Headworks Odor Control Supply Fan 21 Biotower 13 Chemical Scrubber 8 Recirculation Pump 42 Bleach Tank 1 Bleach Pump 16 Major Assets Quantities Headworks Odor Control (Continued) Acid Tank 1 Acid Pump 2 Caustic Tank 1 Acronym Key: HVAC = Heating, Ventilation, and Air Conditioning; MCC = Motor Control Center; PLC = Programmable Logic Controller; RUL = Remaining Useful Life; VFD = Variable Frequency Drive Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Influent Trunklines (4) Chemical Biotowers (13) Scrubbers (8) ~,'- B. t (3) ··········t············································ ................ . 10 owers .•·· ··• _./ Screenings ·• ... t Metering & Diversion Structure Handling Building _______ _,. To Landfill Bar Influent Vortex Splitter : ( Screens (6) Pumps (7) Grit Basins (6) Box : · __.._ , □~ To Primary ~ ~ -,.. ... ,._.~.,. __.. ---+-+-Treatment • ~ (Area21) \. Grit I .. / ·•• .................................................... , ...................... •· .................. Liquid Solids Odor Grit Handling Building -------!►To Landfill ■ □ □ □ □ 2021 Asset Management Plan 62 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 20 – PLANT NO. 2 PRELIMINARY TREATMENT Key Issues Key Issues Actions and Recommendations •Headworks Low Voltage Cable – Many of Headworks 480 volts cables are failing, triggering ground faults on 480-volt equipment. Original MP-509 addressed identified grounded cables, but the project continued to discover additional grounded circuits. •FR2-0024 Headworks 480V Cable Replacement at Plant No. 2 is currently in construction phase. Scheduled to be completed in November 2021 •Standalone MP2-001 Screening Loading Building Exhaust Fan 1 Cable Replacement at Plant No. 2 was created due to its recent failure and urgency •M&D Trunkline and Barsceen Grit Build-Up – Due to low flow and low velocity, heavy grit build-ups were observed at the lowest point of M&D trunklines. This issue may escalate once P2-122 splits the headworks into two trains. •Operations rotate the trunklines monthly and keep only two trunklines in service to help prevent build-up •Maintenance created a biannual PM to have barscreen inlets cleaned •PRN-00535 Influent Metering Structure Trunkline Probes Relocation is in progress to relocate probes from the grit build-up •Washer Compactor Vulnerability – On August 21, 2021, Plant No. 2 observed a slug of rags that plugged two of Washer Compactors. •Current equipment cannot handle a large load of debris, and the planning will investigate ways to improve the reliability of the Washer Compactor •Headworks Condition Assessment – Field condition assessment data of the Headworks are limited. It has been around 10 years since the system was operational, so field data are required to build a condition baseline. •A condition assessment was done between M&D pipeline and barscreen when it was down for P2-122 construction. Asset engineer will continue to work with P2-122 to look for opportunities to perform other assessments Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/3 6 P2-122 Headworks Modifications at Plant No. 2 for GWRS Final Expansion Headworks •Modify headworks and sidestream routing to create reclaimable and non- reclaimable trains to support GWRS Final Expansion. •Replace 3 of 7 MSPs with more efficient lower capacity pumps. FR2-0024 Headworks 480V Cable Replacement at Plant No. 2 Headworks •In-house engineering design and bid for service contract for repairs on faulty cables. MP2-001 Screening Loading Building Exhaust Fan 1 Cable Replacement at Plant No. 2 Headworks •In-house engineering design and bid for service contract for repairs on Screening Loading Building Exhaust Fan 1 cable. PRN-00718 MSP VFD UPS Reconfiguration at Plant No. 2 DC-H •Reconfigure internal UPS by adding a manual transfer switch to allow the drive to bypass from UPS to control power transformer. PRN-00535 Influent Metering Structure Trunkline Probes Relocation at Plant No. 2 M&D Structure •Relocate pH and conductivity probes for each trunkline in M&D Structure. PRN-00731 Trunkline Biotower #3 Repair at Plant No. 2 TL Odor Control •Repair internal mechanism of the TL Biotower #3. N/A Headworks Scrubber Media Replacement at Plant No. 2 TL & HW Odor Control •Replace scrubber media for odor control scrubbers. X-030 Headworks Rehabilitation at Plant No. 2 Headworks •Rehabilitate any equipment, electrical, structures, or materials that cannot provide 25 years of useful life. Acronym Key: CIP = Capital Improvement Program; DC = Distribution Center; FY = Fiscal Year; GWRS = Groundwater Replenishment System; HW = Headworks; M&D = Metering & Diversion; MSP = Main Sewage Pump; N/A = Not Applicable; PM = Preventive Maintenance; SARI = Santa Ana River Interceptor; TL = Trunkline; UPS = Uninterruptible Power Supply; V = Volts; VFD = Variable Frequency Drive Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 63 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 21 – PLANT NO. 2 PRIMARY TREATMENT Process Schematic Major Assets Major Assets Quantities Primary Basin – A-Side Primary Basin 4 Sludge/Scum Collectors 4 Sludge/Scum Pump 8 Supply Fan 6 Primary Basin – B-Side Primary Basin 5 Sludge/Scum Collectors 5 Sludge/Scum Pump 10 Supply Fan 7 Major Assets Quantities Primary Basin – C-Side Primary Basin 5 Sludge/Scum Collectors 5 Sludge/Scum Pump 10 Supply Fan 8 North Scrubber Complex Chemical Scrubber 7 Bio Scrubber 1 Recirculation Pump 16 Supply Fan 8 Caustic Tank 1 Major Assets Quantities North Scrubber Complex (Continued) Acid Feed Pump 2 Bleach Tank 1 Bleach Feed Pump 14 Caustic Feed Pump 16 Acid Tank 1 South Scrubber Complex Supply Fan 4 Scrubbers 4 Recirculation Pump 8 Caustic Tank 1 Major Assets Quantities South Scrubber Complex (Continued) Caustic Feed Pump 8 Acid Tank 1 Acid Feed Pump 2 Bleach Tank 1 Bleach Feed Pump 3 Polymer System Polymer Bulk Tank 3 Polymer Bulk Transfer Pump 4 Polymer Mix Tank 2 Major Assets Quantities Polymer System (Continued) Polymer Feed Pump 4 Ferric System Ferric Bulk Tank 2 Ferric Feed Pump 6 Distribution Boxes Structure 3 Sluice Gates 24 Waste Sidestream Pump Station C Waste Sidestream Pump 4 Asset Type A-Side B-Side C-Side NS C SS C Po l y m e r S y s t e m Fe r r i c S y s t e m Di s t r i b u t i o n B o x WS S P S -C PB -D PB -E PB -F PB -G PB -H PB -I PB -J PB -K PB -L PB -M PB -N PB -O PB -P PB -Q Civil Effluent Piping 5 5 5 5 3 3 3 3 3 3 3 3 3 3 - - - - - 3 Structural General 4 4 4 4 3 3 3 3 3 3 2 2 2 2 3 3 3 2 4 1 Dome 4 4 4 4 3 3 3 3 3 3 3 3 3 3 - - - - - - Mechanical Piping 4 4 4 4 3 1 3 1 1 1 1 1 2 2 3 4 - 2 5 2 Internal Mechanism & Gates 4 4 3 3 3 3 3 3 3 3 3 3 3 3 - - - - 5 - Fans & Pumps 3 3 3 3 3 3 3 3 3 3 2 - 2 HVAC 3 3 3 3 3 3 3 - - - - - - Drains 4 4 4 4 3 3 3 3 1 1 1 1 3 3 3 4 - - - - Electrical Process – Motor, MCC, VFD 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 5 2 - 2 Instrumentation PLC, Flow Meters 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 5 2 - 2 Acronym Key: HVAC = Heating, Ventilation, and Air Conditioning; MCC = Motor Control Center; NSC = North Scrubber Complex; PB = Power Building; PL C= Programmable Logic Controller; RUL = Remaining Useful Life; SSC = South Scrubber Complex; VFD = Variable Frequency Drive; WSSPS = Waste Sidestream Pump Station Major Assets Remaining Useful Life RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Chemical Scru~bers (4) t :./·····························\. :"/·,£1,ciiiai-·····\ Distribution Box A ; : : Primary : : ; . j j Basin_s (4) j j To Secondary ~ -(. l L ... -.. -.. -,--" .. -.. '"".-........ ~ .. .1-.. -... -----.... ~:r:1:;~1 / Distribution ... •;--···c1;~iij~;····t ; '· .. From BoK B i ) Primary ( : :.. :. Basi_ns (5) :_ :_ Preliminary Treatment ---+ 1 ~: : : (Area 20) Distribution BOK C t t From Solids Handling (Area 25) ~ Chemical (7) Bio (1) Scrubbers To Secondary Treatment (Area 22) ____. ____. ____. Liquid Solids Odor I• □ □ □ □ 2021 Asset Management Plan 64 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 21 – PLANT NO. 2 PRIMARY TREATMENT Key Issues Key Issues Actions and Recommendations •Reliability of B-Side Primary Basins – Distribution Structure B distributes primary influents to Primary Basin H, I, J, K, and L. There are 2 slide gates per basin, and all 10 gates are not operational, preventing operations to control and isolate flows to 5 individual basins. •On February 2021, OC San conducted a condition assessment around the DS-B, and identified 10 inoperable gates, along with few major corroded parts •PRN-00757 Primary DS-B Gates Repair is in progress, and currently waiting on Board approval in September to start the construction phase. •Reliability of Primary Sedimentation Basins - A-side, B-side, and C-side primary basins were built in 1960s, 1970s, and 1980s, respectively. These basins are close to the end of their useful life and require major rehabilitation to continue to operate reliably for next 30+ years. •P2-98B performed interim repairs to B- and C-sides of primary basins to extend their useful life for 10-15 years •P2-98A is in a construction phase to replace all four A-side primary basins •Future project P2-133 is in place to perform long-term rebuild on B and C sides of primary basins after the P2-98A completion. •Reliability of Polymer System –The polymer system was built in 1988 and no major project was done since it was built. Replacement of the aged system is included in P2-133 scope, but the system may not last until the project. •Asset Engineer conducted a job walk with maintenance supervisors and identified assets that would be difficult for maintenance to replace in case of failures. Most of these parts are E&I due to obsolescence. •A new maintenance project will be created to address the issue above, and maintenance will continue to maintain the overall system until P2-133 replacement. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 26 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 35 /3 6 P2-98A A-Side Primary Clarifiers Replacement at Plant No. 2 A-Side Primary Basins •Demolish and replace four existing A-Side Primary Basins, including piping and distribution box •Demolish and replace the South Scrubber Complex. P2-98B B-and C-Side Primary Clarifiers Interim Repair at Plant No. 2 B-and C-Side Primary Basins •Repair the structural steel mechanism members of 12 primary basins. •Interim repairs to make basins reliable for 10-15 years during P2-98A construction. P2-133 B-and C-Side Primary Clarifiers Rehabilitation at Plant No. 2 B-and C-Side Primary Basins •Long-term rebuilds to extend RUL of B- and C-side basins to 40 years or greater. PRN-00818 Anionic Polymer E&I Replacement at Plant No. 2 Anionic Polymer System •Replace obsolete E&I assets within the Anionic Polymer System. PRN-00757 Primary DS-B Gates Repair at Plant No. 2 Distribution Structure B •Repair 10 slide gates and replace corroded weir plates. X-054 Waste Sidestream Pump Station C Rehabilitation at Plant No. 2 Waste Sidestream Pump Station C •Replace pumps and associated equipment with chemical resistant material to provide reliable operation. Acronym Key: DS = Distribution Structure; CIP = Capital Improvement Program; E&I = Electrical & Instrumentation FY = Fiscal Year; OEM = Original Equipment Manufacturer; RUL = Remaining Useful Life; WSSPS = Waste Sidestream Pump Station Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 65 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 22 – PLANT NO. 2 SECONDARY TREATMENT – ACTIVATED SLUDGE Process Schematic Major Assets Remaining Useful Life Asset Type PE P S Ae r a t i o n Ba s i n s Se c o n d a r y Cl a r i f i e r s A- L SE J B Ea st R A S /W A S PS We s t RA S /W A S PS Ox y g e n Fa c i l i t y DA F T s A -D DA F T s Po l y m e r Sy s t e m DA F T s Od o r Co n t r o l WS S P S Civil Effluent Piping 2 - 3 3 4 4 - - - - 4 Structural Building 2 - - - 2 2 - 1 - - - Structure 2 4 3 3 - - - 1 1 1 - Mechanical Pump 2 - - - 3 3 - 2 2 - 3 Aerator - 4 - - - - - - - - - Piping and Valve 3 4 3 3 3 3 4 2 2 3 3 Clarifier/DAFT Moving Mechanism - - 4 - - - - 2 - - - Channel Air Blower - - - - - 4 - - - - - Control Gate - 3 2 3 - - - - - 2 4 LOX Facility - - - - - - 4 - - - - HVAC and Ventilation 2 - - - 3 3 - - - - - Crane 3 - - - - - - - - - - Electrical MCC and VFD 4 3 3 - 4 4 - 3 3 3 3 Instrumentation PLC and Flow Meter 3 3 3 - 3 3 3 3 3 - 3 Major Assets Quantities Primary Effluent Pump Station Building 1 Structure 1 Pumps 4 Aeration Basins Basins 8 Surface Aerators 32 Inlet gates 8 Major Assets Quantities Secondary Clarifiers A-L Basins 12 Inlet gates 36 Sludge collectors 24 Secondary Effluent Junction Box Structure 1 Control Gate 1 East RAS/WAS PS RAS/WAS Pumps 5 Major Assets Quantities West RAS/WAS PS RAS Pumps 3 WAS Pumps 2 Channel air blowers 2 Sliding Frames 2 Oxygen Facility LOX Storage Tanks 2 Vaporizer 6 Oxygen Purging Fan 2 Major Assets Quantities DAFTs A-D Concrete Tanks 4 Mechanical Sweep 4 Recycle Pumps 6 Saturation Tank 4 TWAS Pumps 8 DAFTs Polymer System Storage Tank 1 Aging Tank 2 Major Assets Quantities DAFTs Polymer System (Continued) Storage Tank Rec. Pumps 2 Blend Pumps 2 Feed Pumps 6 DAFTs Odor Control Biofilters 3 Foul Air Fans 3 Waste Sidestream Pump Station Pumps 3 Acronym Key: DAFT = Dissolved Air Flotation Thickener; LOX = Liquid oxygen; MCC = Motor Control Center; PEPS = Primary Effluent Pump Station; PLC = Programmable Logic Controller; PS = Pump Station; RAS = Return Activated Sludge; RUL = Remaining Useful Life; SEJB = Secondary Effluent Junction Box; TWAS = Thickened Waste-activated Sludge; VFD = Variable Frequency Drive; WAS = Waste-activated Sludge; WSSPS = Waste Sidestream Pump Station RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years / I ; ,,, Aeration Basins (8) ' ' Secondary , Clarifiers (12) \ Plant Water Pump Station (Area 27) From Primary I Treatment -----~ (Area 21) C:tu:~ Activated To Effluent __ ....;i~~--• Disposal Sludge Pumps (6) Waste Activated Sludge Pumps (4) Liquid Alternate Solids To Solids Handling (Area 25) (Area 24) I ■ □ □ □ □ 2021 Asset Management Plan 66 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 22 – PLANT NO. 2 SECONDARY TREATMENT – ACTIVATED SLUDGE Key Issues Key Issues Actions and Recommendations •PEPS – Obsolete VFD parts •Aged PEPS pumps and corrosion on suction pipes •Missing flapper gates on the area drains inlets to the basins •PRN-00573 (FE19-08) project will replace the PEPS VFDS. •AI-323 generated to perform condition assessment of the pumps. Pump No. 4 had been removed and disassembled by pump repair company in August 2021. All four pumps will be rebuilt or replaced based on the condition assessment findings. •Condition assessment will be performed to determine the condition. •Aeration Basins – Cracks and concrete spalling on aeration basins deck •Aerator motor corrosion and oxygen piping corrosion •Inlet gates not totally sealed •Oxygen leaking from aerator base and access manholes on top of the aeration deck •P2-118 filled the concrete cracks on west aeration basins, P2-123 filled the concrete cracks on east aeration basins. •AI-266 performed condition assessment of oxygen leaking from aerator bases and manhole, P2-123 change order to seal the leaking locations. •AI-374 to perform condition assessment and temporary repair on oxygen piping. Maintenance coating program will recoat oxygen piping. •P2-136 to replace all oxygen piping, structurally rehab. the aeration basins, replace all aerators, and inlet gates. •Clarifiers – Broken clarifier mechanism need to be repaired or replaced •Corroded Inlet gates need to be replaced •Clarifier entry gate not meeting the OSHA requirement •Loosing handrails •Damaged concrete on the deck •MP-248 replaced D, L, G, J, C, F, and the remaining six will be replaced by FR2-0018. •MP-638 replaced all the 36 inlet gates in 2021. •FR2-0023 will add safe entry access platform to each secondary clarifier. •AI-375 Condition assessment performed and repair in under planning. •AI-373 Condition assessment done and repair is under construction. •RAS/WAS Pump Stations – Obsolete VFDs •Corroded RAS piping •Clarifier inlet channel air blower, one broken and out of service, and the model is obsolete •PRN-00573 (FE19-08) will replace the RAS and WAS VFDs. •P2-123 will replace the RAS piping. •AI-322 AS Blower Replacement. Task order to design the replacement by Jacobs completed. Maintenance will do in-house installation. •Oxygen Facility – LOX Tank A out of service due to leaking flange •Asset engineer is working with O&M for the condition assessment of the Tank. •WSSPS – Wet well drain gate (draining to Coast Trunk) actuator difficult to operate •Flooding of the pump dry well causing WSSPS pump motor damage •P2-122 bulkheaded and plugged the drain line to avoid the accident draining the flow from the non-reclaimable side to the reclaimable side. •Maintenance replaced the sump pump at the dry well to prevent the flooding. X-007 will replace the pumps with dry pit submersible type. •DAFT – Seismic issues •X-107 Geotechnical improvements to DAFTs A-C, DAFT D and DAFT A-C Gallery, and structural improvements to DAFT D. •AS Plant Replacement •X-114 will replace the AS Plant. A planning study will study the replacement options and make recommendations. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FR2-0018 Plant No. 2 AS Plant Clarifiers Rehabilitation - Phase 2 Secondary clarifiers •Replace Clarifiers A, B, E, G, H, and L moving mechanism. AI-322 AS Plant Blower Replacement Secondary Clarifiers •Replace both blowers, modify the piping and support skids. P2-122 P2-122 - Headworks Modifications at Plant No. 2 for GWRS Final Expansion AS plant, WSSPS •Separate the reclaimable and non-reclaimable streams. AS Plant will treat non- reclaimable flow. WSSPS discharge piping to be directed to PEPS. P2-123 Return-Activated Sludge Piping Replacement at Plant No. 2 RSS PSs and secondary clarifiers •Replace RAS piping, area lights and fix the concrete cracks and spalling on east aeration basin decks. FE19-08 Plant No. 1, Plant No. 2, Collections VFD Drives Replacement PEPS, RSS pump stations •Replace PEPS, RAS and WAS VFDs. P2-136 Activated Sludge Aeration Basin Rehabilitation at Plant No. 2 AS Plant aeration basins •Rehabilitate the AS process. X-52 Activated Sludge RAS/WAS/PEPS/Vaporizers Rehabilitation at Plant No. 2 AS Plant •Rehabilitate the RAS/WAS/PEPS/LOX vaporizers. FR2-0023 Activated Sludge Clarifier Entry Improvements at Plant No. 2 Secondary clarifiers •Add safe entry access platform to each secondary clarifier. X-007 Waste Sidestream Pump Station A Upgrade at Plant No. 2 WSSPS A •Replace the WSSPS pumps with dry pit submersible type. X-107 Seismic Improvements to Dissolved Air Flotation Thickeners Area at Plant No. 2 DAFTs • Geotechnical improvements to DAFTs A-C, DAFT D and DAFT A-C Gallery, and structural improvements to DAFT D. PS-XXX Activated Sludge Facility Replacement Planning Study at Plant No. 2 AS Plant •Planning study to plan for AS Plant replacement. X-114 Activated Sludge Facility Replacement at Plant No. 2 AS Plant •Replace the entire AS Plant facility. Acronym Key: AS = Activated Sludge; CIP = Capital Improvement Program; DAFT = Dissolved Air Flotation Thickener; FY= Fiscal Year; GWRS = Groundwater Replenishment System; LOX = Liquid Oxygen; OSHA = Occupational Safety and Health Administration; PEPS = Primary Effluent Pump Station; RAS = Return Activated Sludge; RSS = Return Secondary Sludge; VFD = Variable Frequency Drive; WAS = Waste-activated Sludge; WSSPS=Waste Sidestream Pump Station Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 67 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 22 - PLANT NO. 2 SECONDARY TREATMENT – TRICKLING FILTERS AND SOLIDS CONTACT Process Schematic Major Assets Remaining Useful Life Asset Type TF P S & E l e c Ro o m Tri c k l i n g Fi l t e r s A -C Sol i d s C o n t a c t & M L Ch a n n e l Bl o w e r / W S S PS Bu i l d i n g Se c o n d a r y Cl a r i f i e r s A - F RS S P S A RS S P S B RS S P S C & El e c . R o o m DC J Od o r C o n t r o l Fa c i l i t y Ch e m i c a l Fa c i l i t y Civil Effluent Piping 2 2 2 2 2 2 2 2 - 2 2 Structural Building 1 - - 1 - 1 1 1 - - Structure 1 1 1 - 1 - - - - 2 2 Mechanical Pump 2 - - 2 2 2 2 2 - 2 3 TF Rotary Distributor - 4 - - - - - - - - TF Media - 3 - - - - - - - - Clarifier Sludge Collector - - - - 3 - - - - - - Blower & Fan - 2 - 2 - - - - - 2 - Control Gate - 3 3 3 3 - - - - - - Piping and Valve 2 2 2 2 2 2 2 2 - 2 2 Diffusor - - 2 - - - - - - - - HVAC & Ventilation 2 - - 2 - 2 2 2 2 - - Crane 2 - - 2 - 2 2 2 - - - Electrical MCC & VFD 3 3 - 3 3 - - 3 3 3 3 Instrumentation PLCs & Flow Meters 3 3 - 3 3 3 3 3 3 3 3 Major Assets Major Assets Quantities Trickling Filter Pump Station Building 1 Pumps 6 Trickling Filters A-C Basins 3 Rotary Distributor 3 Recirculation Fans 6 Major Assets Quantities Solids Contact & ML Channel Structures 4 SCRs, 4 SRRs, 2 MLs Control gates multiple Diffusors multiple Blower/WSS PS Building Building 1 SR Blowers 3 SC Blowers 3 WSS Pumps 3 Major Assets Quantities Secondary Clarifiers A-F SC Basins 6 Sludge Collector 6 Scum pumps 6 RSS PS A Buildings 1 RSS Pumps 4 Major Assets Quantities RSS PS B Buildings 1 RSS Pumps 4 RSS PS C & Electrical Room Buildings 1 RSS Pumps 4 Distribution Center J Building 1 Major Assets Quantities Odor Control Facility Foul Air Fans 3 Chemical scrubbers 3 Carbon Units 3 Chemical System Bleach Storage Tanks 2 Caustic Storage Tank 1 Bleach Pumps 7 Caustic Pumps 6 Acronym Key: HVAC = Heating, Ventilation, and Air Conditioning; DCJ = Distribution Center J; Elec. = Electrical; RUL = Remaining Useful Life; RSS = Return Secondary Sludge; MCC = Motor Control Center; ML = Mixed Liquor; PLC = Programmable Logic Controller; PS = Pump Station; TF = Trickling Filter; TFPS = Trickling Filter Pump Station; VFD = Variable Frequency Drive; WSS = Waste Secondary Sludge Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years From Primary Treatment (Area 21) Liquid Odor Primary Effluent Distribution System ~~ I Trickling Filter Influent Pumps (6) Solids To Effluent Disposal (Area 24) Chemical Scrubbers (3) Carbon Scrubbers (3) ~-Co••··· ~ Trickling Filter (3) Re-aeration Basins (4) Secondary Clarifiers (6) To Effluent ----+ Disposal (Area 24) l Waste Secondary Sludge Pumps (3) To Solids ----• Handling (Area 25) • □ □ □ □ 2021 Asset Management Plan 68 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 22 - PLANT NO. 2 SECONDARY TREATMENT – TRICKLING FILTERS AND SOLIDS CONTACT Key Issues Key Issues Actions and Recommendations •TFPS – No backup power to TFPS; pump failure could result in primary effluent to ocean outfall and potential contaminating the future GWRS intake flow at P2 •J-117B will provide a plantwide load shedding system to power critical DC-J load from Cen Gen. AI-230 implemented a change to allow the remote resetting and restarting of TFPS pumps from SCADA instead of locally at VFD. •TFs –TF-A distribution arm gears broke again after last year’s repair. TF-A and TF-C center column seals leaking •PRN-00643 (AI-155) Maintenance and asset engineer are working on a series of repairs to bring TF-A back to service. The TF-A and TF-C seals were replaced with Ovivo’s newer designed seals in September 2020. TF-A orifices were adjusted and tested to run TF-A hydraulically in October 2020. Ovivo provided a quotation for improved design of the gear and bearing for the distribution arm. P.O.s of parts had arrived in August 2021, and the installation is scheduled this year. •Secondary Clarifiers –Scum pump cannot clear the scum pit •AI-259 TFSC Scum Pump Issue. Asset engineer will facilitate an investigation of the problem. •Snail control – Signs of snail shell accumulation at process area and excessive wearing on RSS and WSS pipes •Changed from 25% caustic injection to 50%. •PS18-10 did the evaluation and recommended to change the injection the original design of flooding. Will do flooding test after TF-A is back to service. •Site piping – Deficiency of cathodic protection on some underground piping •Condition assessment and survey done and the team is developing solutions which may include replacing the existing cathodic protection system. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 PRN-00643 P2 TF-A Rotary Distributor Damage Evaluation and Repair TF-A •Repair TF-A distribution arm and adjusting the orifices to run it with hydraulic power while waiting for parts and installation. J-117B Outfall Low Flow Pump Station DCJ, TFPS •New PWPS to draw flow from TFSC secondary effluent •Provide a plantwide load shedding system to power critical DC-J load from Cen Gen. P2-122 Headworks Modifications at Plant No. 2 for GWRS Final Expansion TFSC •TFSC to treat the reclaimable stream. J-36-2 GWRS Final Expansion Coordination TFSC •New diversion structure and weir box to divert the TFSC effluent to OCWD equalization tanks and pump station at P2. X-031 Plant No. 2 TFSC Rehabilitation TFSC facility •Overall rehabilitation of TFSC. Replace the TF media. Acronym Key: CIP = Capital Improvement Program; DCJ = Distribution Center J; FY = Fiscal Year; GWRS =Groundwater Replenishment System; OCWD = Orange County Water District; PWPS = Plant Water Pump Station; RSS = Return Secondary Sludge; SC = Secondary Clarifier; SCADA = Supervisory Control and Data Acquisition; TF = Trickling Filter; TFPS = Trickling Filter Pump Station; TFSC = Trickling Filter Secondary Clarifier Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 69 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 24 – PLANT NO. 2 EFFLUENT DISPOSAL Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type OO B S Junction Boxes EP S A Di s i n f e c t i o n S y s t e m Land Outfalls 12 0 " Oc e a n O u t f a l l 78 " Oc e a n O u t f a l l JB -1 JB -C JB -A JB -8 Su r g e T o w e r # 1 Su r g e T o w e r # 2 Sa m p l e B u i l d i n g Be a c h B o x Civil Effluent Piping 1 2 2 2 2 2 - 1 2 1 2 - - Structural Structures, Buildings 4 2 2 4 2 2 2 1 2 1 2 1 1 Mechanical Pumps, Fans 5 - - - - 2 4 - - - - - - Gates 5 3 3 3 3 3 - - - - - 5 - Valves 2 - - - - 3 - 3 3 - - - - Pipes 2 2 2 2 2 2 3 1 2 1 1 - - Tank - - - - - - 5 - - - - - - Manhole Covers - - - - - - - - - - - TBD TBD Monel Parts - - - - - - - - - - - 5 TBD Ballast - - - - - - - - - - - TBD TBD Electrical Process – Motor, MCC, VFD 5 - - - - 3 4 2 3 2 - - - Instrumentation PLC, Flow Meters 5 - - - - 3 4 2 5 2 - - - Major Assets Quantities Ocean Outfall Booster Station Pump 5 Wingwall Structure 1 Gate 3 Junction Boxes Junction Boxes 4 Wingwall Structure 1 Gate 13 Major Assets Quantities Effluent Pump Station Annex Pump 3 Gate 14 Disinfection Facility Sodium Bisulfite Tank 3 Sodium Bisulfite Feed Pump 6 Bleach Tank 6 Bleach Feed Pump 8 Major Assets Quantities Land Outfalls Surge Tower 2 Valve 2 Sample Building 1 Flowmeters 3 Beach Box 1 120" Ocean Outfall Port hole 500 Manhole cover 47 Major Assets Quantities 78" Ocean Outfall Port hole 125 Manhole cover 14 Acronym Key: EPSA = Effluent Pump Station Annex; JB = Junction Box; MCC = Motor Control Center; OOBS = Ocean Outfall Booster Station; PLC = Programmable Logic Controller; RUL = Remaining Useful Life; TBD =To Be Determined; VFD = Variable Frequency Drive Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years To Santa Ana c River Overflow -Ocean Outfall 84" From Plant No. 1 (Area 14) 84" -➔ Booster Station Junction Box 1 Junction Box 120"-➔ From Trickling Filters 120" _.., 66" ....... 108" ........ (Area 22) Ocean Outfall Booster Station (5) 120" From Activated Sludge 84 .. Secondary Junction Box Junction Box 8 144" t Effluent Pump Station Annex Junction Box Junction Box C To Santa Ana r River Overflow Junction Box A Surge Tower #2 120" ________ .,._ To Long Outfall 120" Effluent Pump Station Annex (3) t Surge Tower #1 78" (Area 22) _.., 102" _.., -➔ ► ToShort Outfall ~ Liquid -~ Alternate ■ □ □ □ □ 2021 Asset Management Plan 70 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 24 – PLANT NO. 2 EFFLUENT DISPOSAL Key Issues Key Issues Actions and Recommendations •Reliability of Disinfection System–OC San no longer discharges primary effluent to the ocean, and in 2015, OC San received an approval to stop disinfection for the Long Outfall. The Bleach Station is minimally used to disinfect plant water, but the Sodium Bisulfite Station was inactive since then. Both systems need to be available in case the Short Outfall is used during emergencies or planned maintenance. •OC San installed a temporary tote system for sodium bisulfite in case of emergency. •OC San will procure and install a temporary tank to replace the tote system and increase the storage capacity. The tank will be in service until P2-135 Sodium Bisulfite Station Rehabilitation completion. •P2-98A will demolish the existing Bleach Station and build a new Bleach Station that primarily serves as an odor control for new primary sedimentation basins. The new station has a provision to disinfect effluent if needed. •Ocean Outfall Capacity and Maintainability Strategy- After J-117B completion, Low Flow Pump Station will be the main mode of operation, and OOBS and EPSA will stay standby. Due to low flow and low probability of high flow events, assets required for high flow will be difficult to exercise and maintain. •OC San will start a planning study to evaluate future required outfall capacity and develop a comprehensive plan to maintenance outfall assets. •Reliability of Long Ocean Outfall– PS18-09 Ocean Outfall Condition Assessment and Scoping Study is in progress to develop a detailed scope of work for the future X-053 Long Ocean Outfall Rehabilitation. The project identified few critical parts, such as tie rods, that have corroded and need to be repaired in near future. •Immediately required repairs will be executed as a standalone project before the X-053 •X-053 Long Ocean Outfall Rehabilitation is scheduled to start in 2023 •Short Ocean Outfall Assessment – Short outfall was last used in 2012 to support J-112A construction. Inspection was not a part of compliances until new NPDES permit was renewed in 2021. The outfall was built in 1952 and requires a thorough assessment to ensure its availability and reliability. •OC San will start a planning study for the Short Outfall similar to the PS18-09 Ocean Outfall Condition Assessment and Scoping Study. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 22 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 35 /3 6 PS18-09 Ocean Outfall Condition Assessment 120" Ocean Outfall •Determine condition of Ocean Outfall and provide recommendations to extend its useful life. J-117B Outfall Low Flow Pump Station OOBS & New Low Flow Pump Station •Rehabilitate the OOBS and construct a new Low Flow Pump Station. •Replace the Plant Water Pump Station. P2-135 Sodium Bisulfite Station Rehabilitation Sodium Bisulfite Station •Downsize existing sodium bisulfite facility to address new design conditions and rehabilitate to extend the useful life. X-053 Long Ocean Outfall Rehabilitation 120" Ocean Outfall •Rehabilitate Long Ocean Outfall per PS18-09 recommendations. PSXX-XX Short Ocean Outfall Condition Assessment 78" Ocean Outfall •Determine condition of Short Outfall and provide recommendations to extend its useful life. PSXX-XX Ocean Outfall Capacity and Maintainability Strategy OOBS, EPSA, and Disinfection Systems •Evaluate future required outfall capacity and develop a comprehensive plan to maintain outfall assets. SC20-02 OOBS Elevator Rehabilitation OOBS •Modernize one hydraulic service elevator and bring it up to the latest codes. FE19-06 EPSA Motor Cooling Improvement EPSA •Modify motor cooling system to provide adequate cooling to the motor at a lower design speed. P2-139 Santa Ana River Wingwall Rehabilitation OOBS & JB-A •Rehabilitate wingwalls by OOBS and JB-A per PS17-10 final report recommendations. N/A Outfall External Inspection 120" & 78" Ocean Outfalls •Ocean outfall external inspection every 2.5 years per the NPDES permit and lease agreement with the California State Lands Commission. N/A Outfall Structural Integrity Report 120" & 78" Ocean Outfalls •Ocean outfall structural integrity report every 5 years per the NPDES Permit. Acronym Key: CIP = Capital Improvement Program; EPSA = Effluent Pump Station Annex; FY = Fiscal Year; JB = Junction Box; N/A = Not Applicable; NPDES = National Pollutant Discharge Elimination System; OOBS = Ocean Outfall Booster Station; TO = Task Order; VFD = Variable Frequency Drive Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 71 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 25 – PLANT NO. 2 SOLIDS HANDLING – DIGESTERS Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type Di g e s t e r C Di g e s t e r D Di g e s t e r E Di g e s t e r F Di g e s t e r G Di g e s t e r H Di g e s t e r I Di g e s t e r J Di g e s t e r K Di g e s t e r L Di g e s t e r M Di g e s t e r N Di g e s t e r O Di g e s t e r P Di g e s t e r Q Di g e s t e r R Di g e s t e r S Di g e s t e r T Di g e s t e r Fe r r i c Civil Effluent Piping 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 Structural Structure 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 2 Digester Dome 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 - Mechanical Sludge Mixing Pumps/Jet Mixing 4 4 2 4 4 2 2 2 4 4 4 4 4 2 2 2 2 2 - Sludge Recirculation and Heating System 4 4 4 4 4 4 2 2 - 4 4 4 4 4 4 4 4 4 - Hot Water System 4 4 4 4 4 4 2 2 - 4 4 4 4 4 4 4 4 4 - Sludge Transfer Pump 4 4 2 2 4 4 4 4 4 4 - Piping & Valve 4 4 4 4 4 4 3 3 4 4 4 4 4 4 4 4 4 4 2 Chemical Pump - - - - - - - - - - - - - - - - - 2 Electrical MCC & VFD 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 2 Instrumentation PLC & Flow Meter 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 2 Major Assets Quantities Anaerobic Digesters (C-T) Active Digesters 15 Active/Holding Digesters (I and J) 2 Holding Digesters (K) 1 Sludge Mixing Pumps 15+1+4 (1 each Digester + 1 in Digester K+ 1 backup in each Digester L, M, N, & O) Major Assets Quantities Anaerobic Digesters (C-T) (Continued) Jet Mixing Pumps 4 (2 each in Digesters I and J) Sludge Recirculation Pumps 17 Hot Water Circulation Pumps 17 Heat Exchangers 17 Bottom Sludge Pumps 10 Major Assets Quantities Digester Ferric Facility Digester Ferric Storage Tanks 2 Ferric Feed Pumps 6 Acronym Key: MCC = Motor Control Center; RUL = Remaining Useful Life; PLC = Programmable Logic Controller; VFD = Variable Frequency Drive RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years From Secondary Treatment (Area 22) To Central Generation System (Area 26) Compressed Gas Compressor Sludge f Blending Gas Holder From Primary Facility Treatment ___,. (Area 21) Carbon Scrubber (1) --+ Chemical Biofilters (3) Scrubber (1) Chemical Scrubber (1) Dissolved Air Flotation : · ·· · · Sludg~ · 00 \ ( Thickeners (4) j Digesters (15): • Underflow ! To Waste Side Stream Pump Station (Area 211 l t::;;;::~ · ;:~;;:;;~:· ·~;;~ · ··1 L / Centrifuge (5) Pumps (5) Tanks (2) j Loading Holding : . . Digesters (3) : .,..."""-,,,.,,."" --+ ~ 'it! ___,. ......;+ i ...... =~···~·······; ____. Solids Gas --+ Odor ■ □ □ □ □ 2021 Asset Management Plan 72 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 25 – PLANT NO. 2 SOLIDS HANDLING – DIGESTERS Key Issues Key Issues Actions and Recommendations •Reliability of Digesters – Keep the existing digesters in operable condition before the digesters being replaced by new TPAD digesters as planned by the Biosolids Master Plan. •Condition assessment after digester cleaning and perform urgent repairs found from condition assessment by Maintenance projects. •FE20-02 Digester C, D, F & G Rehabilitation to replace high rate mixing pumps, heat exchangers, sludge recirculation pumps, bottom sludge transfer pumps, and hot water pumps and piping. •P2-137 Digesters Rehabilitation at Plant No. 2 to repair domes, walking bridges, digester walls, handrails, hot water piping and, and replace MCCs. •PRN-00684 P2 Digester Maintenance Projects to replace heat exchangers, sludge recirculation pumps and bottom sludge transfer pumps. •Digester Replacement – Building new digester complex as recommended by Biosolids Master Plan to replace the aging digesters. •Series of projects identified by Biosolids Master Plan and 2017 Facility Master Plan to replace the digesters with TPAD facility and improve the site, including, P2-128 TPAD Digester Facility; P2-129 - Digester P, Q, R, and S Replacement; XP2-131 - Digester I, J, and K Replacement; XP2-130 - Food Waste Receiving Facility; XP2-132 - Digester Demolition. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FR2-0022 Digester O Structural Repairs Dig. O •Repair corroded penetration pipes, walkway, pipe supports and concrete spalling. FR2-0025 Digester O-T and Q-R Bridge Repair Dig. O, T, Q, R •Repair walking bridges between Dig. O-T and Q-R that have structural deficiencies. FE19-10 Digesters C, D, F, G, and I Gas Balance Lines Replacement Dig. C, D, F, G, I •Replaces digester gas balance lines from PVC to Stainless Steel (C to D, D to I, and F to G). PRN-00684 P2 Digester Maintenance Projects Dig. E, H, L, M, N, O, P, Q, R, S, T •Replace major mechanical equipment including heat exchangers, sludge recirculation and transfer pumps. FE20-02 Digester C, D, F, and G Rehabilitation Dig. C, D, F, G •Replace major mechanical equipment including high rate mixing pumps, heat exchangers, sludge recirculation, and transfer pumps, hot water pumps and piping. P2-137 Digesters Rehabilitation at Plant No. 2 Dig. C, D, F, G, H, L, M, N, O, P, Q, R, S, T •Digester domes, walls, large pipe penetration, hot water piping, handrails, walking bridges and MCC rehabilitation. P2-124 Interim Food Waste Receiving Facility All Digesters, gas treatment facilities and Central Generation •Receive 150 wet ton per day of source separated and processed organic food waste to digesters for Co-digestion.Design completed. Construction is pending on food waste contract. P2-128 TPAD Digester Facility New TPAD Digester Facility •Build six new thermophilic digesters, batching and cooling facilities and use the existing digesters as the mesophilic phase to treat the sludge by TPAD process. P2-129 Digester P, Q, R, and S Replacement Digester P, Q, R, S •Replace digester P, Q, R, S as the new mesophilic digesters. XP2-130 Food Waste Receiving Facility All Digesters, gas treatment facilities and Central Generation •500 wet tons of preprocessed food waste receiving facility. XP2-131 Digester I, J, and K Replacement All digesters •Final three new digesters in addition to the new digesters. XP2-132 Digester Demolition All digesters •Demolish exiting digesters after 13 total new digesters built. Acronym Key: CIP = Capital Improvement Program; FY = Fiscal Year; MCC = Motor Control Center; N/A = Not Applicable; TPAD = Temperature Phased Anaerobic Digestion Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 73 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 25 – PLANT NO. 2 SOLIDS HANDLING – FACILITIES Process Schematic Major Assets Remaining Useful Life Asset Type Sl u d g e Bl e n d i n g Fa c i l i t y Pl a n t B o i l e r Ce n t r i f u g e De w a t e r i n g Ce n t r i f u g e Bl d g . & S i l o s Od o r C o n t r o l Tr u c k Lo a d i n g B a y Od o r C o n t r o l Tr u c k Lo a d i n g Ga s h a n d l i n g Ga s H o l d e r Civil Effluent Piping 2 ------ - Structural Structure 2 - 1 1 1 1 - 3 Building 1 3 1 - - - 3 - Mechanical Pump 3 - 1 1 1 - - - Fan - - - 1 2 - - - Boiler & Heat Exchanger - 4 - - - - - - Centrifuge - - 1 - - - - - Polymer System - - 1 - - - - - Biofilter - - - 1 - - - - Chemical System - - - 1 3 - - - Gas Compressor - - - - - - 5 - Gas Dryer - - - - - - 3 - Gas Flare - - - - - - 4 - Screw Conveyor - - - - - 2 - - Sliding Frame - - - - - 4 - - Piping & Valve 3 3 1 1 1 2 3 3 Scale - - - - - 4 - - Electrical MCC & VFD 2 2 2 2 2 3 4 - Instrumentation PLC & Flow Meter 2 2 2 2 2 3 3 - Major Assets Major Assets Quantities Sludge Blending Facility Sludge Blending Tanks 2 Digester Feed Pumps 6 Electrical Building 1 Plant Boiler Facility Building 1 Boilers and Heat Exchangers 2 Major Assets Quantities Dewatering Centrifuges 5 Sludge Feed Pumps 5 Cake Transfer Pumps 5 Polymer System 1 Major Assets Quantities Centrifuge Building & Silos Odor Control Biofilters 3 Ammonia Scrubber 1 Gas Handling Gas Compressors 3 Gas Dryer 1 Major Assets Quantities Gas Flares 3 Gas Holder Gas Holder Tank 1 Truck Loading Cake Storage Silos 2 Sliding Frames 2 Screw Conveyors 12 Major Assets Quantities Truck Loading Bay Odor Control 2-stage Chemical Scrubbers 2 Acronym Key: MCC = Motor Control Center; PLC = Programmable Logic Controller; RUL = Remaining Useful Life; VFD = Variable Frequency Drive Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years From Secondary Treatment (Area 22) To Central Generation System (Area 26) Compressed Gas Compressor Sludge t Blending Gas Holder From Primary Facility Treatment (Area 21) ___,. Carbon Scrubber (1) Biofilters (3) Chemical Scrubber (1) Chemical Scrubber (1) Dissolved Air Flotation .-··•" "'slud~~· ··; r,<; Thickeners (4) l Digesters (15): • Underflow ! To Waste Side Stream Pump Station (Area 21) _ .. -····················· ······································•. t ! f Dewatering Biosolids Cake Silo } Truck j Centrifuge (5) Pumps (5) Tanks (2) j Loading Holding : : : : Digesters (3) :. l ..,..=_.... ___,. v '~1 ___,. I ~ : fs cC "iJ7 • . ~ ~ : : ·•.... .. . .............. ' ............................. ' ................ · ·· ................. ·········· ----. Solids Gas ----. Odor ■ □ □ □ □ 2021 Asset Management Plan 74 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 25 – PLANT NO. 2 SOLIDS HANDLING – FACILITIES Key Issues Key Issues Actions and Recommendations •Boilers and Heat Exchangers – Boiler tube leaking; no steam bypass outlet during boilers PM and AQMD required testing; boiler corrosion issues •FR2-0021 – P2 Boiler Re-tubing to be completed. •FE18-15 – Plant Boiler System Relief at Plant No. 2. •P2-128 decided to add the third boiler to cover exiting boiler capacity. Existing boiler facility demolition will be added to XP2-132 P2 Digester Demolition. •Gas Handling System – Gas compressor system end of useful like and needs replacement •J-124 – Digester Gas Facilities rehabilitation. •Gas compressors repair and overhaul by Maintenance. •Truck Loading – Aged hydraulic power units •Corroded sliding frame hydraulic cylinders •Truck loading bay fugitive odors escaping •Aged and corroded scales •Maintenance purchase order to refurbish the HPUs. Silo B-side completed. Silo A-side is under repair. •PRN-00619 P2 Truck Loading Sliding Frame Hydraulic Cylinders Replacement. •PS20-03 Truck Loading Bay Odor Control Improvement Study at Plant No. 2 to develop improvements needed. •Maintenance repairs. PS20-03 will evaluate if scale modification needed. If no modification, will plan direct replacement. •X-032 Truck Loading Rehabilitation. Plan to add the improvements recommended by PS20-03. •Truck Loading Odor Control – Corroded bleach pumps •PRN-00794 - P2 Truck Loading Bay Odor Control Scrubber Bleach Pump Replacement by Maintenance. First pump installed. Will replace the remaining three after the performance proved. •Centrifuge – Centrifuge #2 flight damage •PRN-00570 – Centrifuge #2 repair and spare rotating assembly purchase. Centrifuge #2 rotating assembly is replaced with the new one, and the damaged rotating assembly is in the manufacture’s shop for refurbishment and will be used as spare one. •Sludge Blending Facility – To be replaced by new sludge blending facility by P2-128 •SBF to be demolished after P2-128 completion. SBF demolition will be added to XP2-132 P2 Digester Demolition. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 35 / 3 6 FE18-15 Plant Boiler System Relief at Plant No. 2 Boiler system •Add steam bypass to release the steam to the atmosphere at boiler bldg. room level. FR2-0021 2 Boiler Re-tubing Boiler system •Re-tube both boilers. N/A HPU Overhaul Truck Loading Station •Overhaul the hydraulic power units and replace the hydraulic hose. PS20-03 PS20-03 Truck Loading Bay Odor Control Improvement Study at Plant No. 2 Truck Loading Station •Plan CIP project to modify existing facility to better capture odor. PRN-00619 Truck Loading Sliding Frame Hydraulic Cylinders Replacement Truck Loading Station •Replace all the four cylinders driving the sliding frames at both silos. PRN-00794 P2 Truck Loading Bay Odor Control Scrubber Bleach Pump Replacement Truck Loading Bay Odor Control •Replace all four bleach pumps with newer and simpler model pumps. N/A Gas Compressor Overhaul by Maintenance Gas compressor facility •Overhaul all gas compressors. J-124 Digester Gas Facilities Rehabilitation Gas compressors, dryers, flares, and holder system •Replace the entire gas handling system including the gas compressor building. X-032 Truck Loading Rehabilitation Truck Loading Station •Overall rehabilitation of the truck loading station, and plan to add the modification recommended by PS20-03 Acronym Key: AQMD = Air Quality Management District; CIP = Capital Improvement Program; FY = Fiscal Year; HPU = Hydraulic Power Unit; N/A = Not Applicable; NTP= Notice to Proceed; PM = Preventative Maintenance; SBF = Sludge Blending Facility Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 75 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 26 – PLANT NO. 2 CENTRAL GENERATION Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type En g i n e G e n e r a t o r # 1 En g i n e G e n e r a t o r # 2 En g i n e G e n e r a t o r # 3 En g i n e Ge n e r a t o r # 4 En g i n e G e n e r a t o r # 5 St e a m T u r b i n e G e n e r a t o r St e a m C o n d e n s e r De a e r a t o r V e s s e l He a t R e c o v e r y B o i l e r # 1 He a t R e c o v e r y B o i l e r # 2 He a t R e c o v e r y B o i l e r # 3 He a t R e c o v e r y B o i l e r # 4 He a t R e c o v e r y B o i l e r # 5 OX I C a t a l y s t SC R C a t a l y s t Ur e a I n j e c t i o n S y s t e m St a r t i n g A i r C o m p r e s s o r # 1 St a r t i n g A i r C o m p r e s s o r # 2 St a r t i n g A i r C o m p r e s s o r # 3 In s t . A i r C o m p r e s s o r # 1 In s t . A i r C o m p r e s s o r # 2 Ba t t e r y B a c k u p Pl a n t W a t e r P i p i n g Mi s c e l l a n e o u s Structural Building - - - - - - - - - - - - - - - - - - - - - - - 1 Mechanical General 5 5 5 5 5 1 1 3 3 3 3 3 3 4 4 3 3 3 3 5 5 - 5 - HVAC - - - - - - - - - - - - - - - - - - - - - - - 4 Lube Oil System 4 4 4 4 4 4 - - - - - - - - - - - - - - - - - - Electrical General 4 4 4 4 4 3 - - - - - - - - - 3 3 3 3 5 5 5 - - Switchgear 5 5 5 5 5 - - - - - - - - - - - - - - - - - - - Instrumentation General 5 5 5 5 5 4 3 3 4 4 4 4 4 3 3 4 4 4 4 5 5 5 - - Major Assets Quantities Engine Generator Gas Engine (16 Cylinders) 5 Electrical Generator 5 Engine Lube Oil System 5 Steam Turbine Generator Steam Turbine 1 Electrical Generator 1 Steam Condenser 1 Deaerator Vessel 1 Major Assets Quantities Heat Recovery System Heat Recovery Boiler 5 Building Building 1 Piping Various Engine Emission Control OXI Catalyst 5 SCR Catalyst 5 Urea Injection System 5 Major Assets Quantities HVAC Ventilation Supply Fans 5 Ventilation Exhaust Fans 6 Air Compressors Engine Starting Air 3 Instrument Air 2 Acronym Key: HVAC = Heating, Ventilation, and Air Conditioning; Inst. = Instrument; OXI = Oxidizer; RUL = Remaining Useful Life; SCR = Selective Catalytic Reduction RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years To Solids 1-iandling Digester (Area 25) Hot Water Electrical Steam 'Turbine From Solids Generator Handling (Area 25) Compressed Digester Gas To Electrical ---"""'!► Distribution (Area 28) ....... -+ ....... Gas Electricit Other Turbine Electricity -....._. Buildings I ■ □ □ □ □ 2021 Asset Management Plan 76 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 26 – PLANT NO. 2 CENTRAL GENERATION Key Issues Key Issues Actions and Recommendations •Gas Engine Generator Set Reliability – Aging components and systems required to operate the five Central Generation Engines are creating reliability issues and need to be addressed •Overhaul engines (J-135). •Replace obsolete systems (e.g., battery backup, switch gear, ignition system, PLC upgrade, etc.) (J-117B, PRN-00627, PRN-00697, AI-225). •Engine Lube Oil System – Lube Oil Centrifuges instrumentation and controls need to be upgraded •Install new instrumentation and controls onto the existing two units (PRN-00211). •Steam Turbine System Rehabilitation – Steam Turbine has degraded and needs rehabilitation •Overhaul the Steam Turbine and Steam Condenser (PRN-00262). •Plant Water Piping – Plant water (i.e., Cooling Water) piping has degraded and needs replacement •Replace all plant water piping in the basement of Central Generation (FE20-04). •Emission Control System – Housings on the Oxidizer Catalysts are failing prematurely •Analyze and design new Catalyst Housings (PRN-00427). •Instrument Air Compressors – Air Compressors are no longer operational •Replace the entire Instrument Air System, installing new compressors and appurtenances (PRN-00536). Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 /2 2 FY 2 2 /2 3 FY 2 3 /2 4 FY 2 4 /2 5 FY 2 5 /2 6 FY 2 6 /2 7 FY 2 7 /2 8 FY 2 8 /2 9 FY 2 9 /3 0 FY 3 0 /3 1 FY 3 1 /3 2 FY 3 2 /3 3 FY 3 3 /3 4 FY 3 4 /3 5 FY 3 5 /3 6 J-117B Outfall Low Flow Pump Station Battery Backup, Switch Gear Replace legacy Battery Backup and Switch Gear equipment. PRN-00536 Instrument Air Compressor Replacement Instrument Air Compressor System, Urea Injection System Install two new (like for like) Instrument Air Compressors. PRN-00394 Steam Turbine Surface Condenser Steam Turbine Generator Rehabilitation of the Steam Turbine Surface Condenser. PRN-00211 Engine Lube Oil System Controls Upgrade Engine Generator Install new instrumentation and controls onto the existing units. PRN-00427 Engine Emission Control Redesign OXI/SCR Catalyst Analyze and design new Catalyst Housings. J-135 Engine Overhauls Engine Generator Overhaul the engines as needed. PRN-00314 Ventilation Supply Fan Rehabilitation HVAC Replace one fan and rehabilitation the fan support structures. FE20-04 Plant Water Pipe Rehabilitation Plant Water Piping Replace existing plant water piping with new. PRN-00627 Engine Ignition Timing Sensor Obsolescence Repair Engine Generator Replace and install new Hall Effect Sensors onto each engine. PRN-00697 Engine Cylinder Pressure Sensing and Diagnostics Engine Generator Install Pressure Sensors onto each Cylinder, incl. Software/HMI. AI-225 Engine Ignition System Obsolescence Repair Engine Generator Replace and install new engine Ignition Control Systems onto each engine. Acronym Key: CIP = Capital Improvement Program; FY = Fiscal Year; HMI = Human Machine Interface; HVAC = Heating, Ventilation, and Air Conditioning; OXI =Oxidizer; RUL = Remaining Useful Life; PLC = Programmable Logic Controller; SCR = Selective Catalytic Reduction Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 77 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 27 – PLANT NO. 2 UTILITIES Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type Ci t y W a t e r Sy s t e m Pl a n t W a t e r Sy s t e m Re c l a i m e d Wa t e r P i p i n g Pl a n t A i r Sy s t e m s Civil Pipes 2 3 2 3 Structural Pump Station 3 3 - - Tanks 3 - - - Mechanical Pumps 3 3 - - Strainers - 3 - - Compressors - - - 3 Ventilation System 2 2 - - Electrical MCC 2 2 - - VFD 3 3 - - Instrumentation PLC, Flowmeter 2 2 - 2 Major Assets Quantities City Water Pumps 7 Tanks 4 Piping 8.9 Miles Major Assets Quantities Plant Water Pumps 4 Strainers 4 Piping 10.6 Miles Major Assets Quantities Reclaimed Water Piping 6 Miles Major Assets Quantities Plant Air Compressors 3 Plant Air Piping 6.7 Miles Instrument Air Piping 1.6 Miles Acronym Key: MCC = Motor Control Center; RUL = Remaining Useful Life; PLC = Programmable Logic Controller; VFD = Variable Frequency Drive Asset RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years City Wat II (x7) er Pump Station (x1) Secondary Effluent lnsrurrert Air Plant Water P ump Station Air Com pre,,sors (x4) Aant~r .. -- ---- ■ □ □ □ □ 2021 Asset Management Plan 78 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 27 – PLANT NO. 2 UTILITIES Key Issues Key Issues Actions and Recommendations •Plant/Instrument Air Lines have possible corrosion issues and leaks •Using on-call contractors to perform a condition assessment of the plant air system and identify any leaks or other deficiencies such as improper connections. Current plan is to use the information from the assessment to create larger CIP projects that can improve the piping network throughout the plant. Smaller repairs will be done using on-call contractors and maintenance/asset issues projects. •Plant Water Piping is corroding and some failures have occurred •Due to the corrosive nature of the plant water, the current ductile iron pipes are corroding prematurely and causing failures throughout the plant. FE18-14 will address aging plant water piping in the tunnels and PRN-00740 will replace a small portion of plant water piping with HDPE. Overall goal for these and future projects is to replace ductile iron pipes with either Fiberglass Reinforced or HDPE piping material. Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FE18-14 Plant Water Pipeline Rehabilitation Piping in tunnels •Replace 1600 feet of piping in the tunnels. J-117B Outfall Low Flow Pump Station Plant Water Pump Station •Replace Plant Water Pump Station and plant water piping near project. P2-133 B-and C-Side Primary Clarifiers Rehabilitation Primary Clarifiers •Replace City water piping near project. P2-98A Primary Treatment Rehabilitation City Water Pump Station •Refeed City Water Pump Station directly from DC-F 480 switchgear. X-036 Plant No. 2 City Water Pump Station City Water Pump Station •Rehabilitation of City Water Pump Station. X-037 Plant No. 2 Plant Water Pump Station Demolition Plant Water Pump Station •Demo Plant Water Pump Station as a new Plant Water Station will be built by J-117B. AI-36 Air, Reclaimed, & Plant Water Valve Replacements Cen Gen & Grit Handling Building •Several failed valves in the area need to be replaced. PRN-00740 6 in DIP Plant Water Pipe Replacement Primary Sedimentation Basin •Replacing 100 feet of DIP near PSB-P & Q by Maintenance Project. Acronym Key: Cen Gen = Central Generation Facility; CIP = Capital Improvement Program; DIP = Ductile Iron Pipe; DC-F = Distribution Center F; FY = Fiscal Year; HP = Horsepower; PSB = Primary Sedimentation Basin Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 79 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 27 – PLANT NO. 2 UTILITIES Remaining Useful Life of Utility Infrastructure Acronym Key: RUL = Remaining Useful Life RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Plant 2 City Water Pipe Condition Scoring/AUL Plant 2 Recllaimed Water Pipe Condition Scoring/AUL L__l■ __ 0 ___ 0 __ 0 ___ □_~I IL____ ___ _ 2021 Asset Management Plan 80 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 27 – PLANT NO. 2 UTILITIES Remaining Useful Life of Utility Infrastructure RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years Acronym Key: RUL = Remaining Useful Life Plant 2 Reclalmed Water P1ipe Gondii1tiiion Scori ng/1RUL Pliant 1 Air System Pipe GondiiUon Scoring/lRUl L__l■ __ 0 ___ 0 __ 0 ___ 0 _ _____JI L.__I ----~ 2021 Asset Management Plan 81 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 28 – PLANT NO. 2 ELECTRICAL DISTRIBUTION Process Schematic Major Assets Major Assets Remaining Useful Life Asset Type Se r v i c e C e n t e r Cen G e n DC -A DC -B DC -C DC -D DC -E ( E P S A ) EP S A S P F DC -H ( H e a d w o r k s ) He a d w o r k s St a n d b y B u i l d i n g DC -J DC -K PB -A PB -B PB -C PB -D Tier I – 12.47KV Primary Distribution Level Transformers: 12.47/2.4kV - - - 4 - - - - - - - - - - Transformers: 12.47/0.48kV 3 4 3 3 4 3 3 - 2 - 2 1 4 4 4 4 12.47kV Switchgears 3 5 3 3 4 4 4 3 2 2 2 1 - - - - 12.47 kV Load Interrupter Switches - - - 3 - - - - - - - 1 4 4 4 4 12.47kV Feeders 4 4 1 1 4 4 4 3 2 2 2 1 1 1 4 4 12.47kV Generators - - - - - - - 3 - 3 - - - - - - Tier II – 4.16kV Distribution Level 4.16kV Feeders - - - - - - - - 2 - - - - - - - Tier III – 2.4kV Distribution Level 2.4kV Feeders - - - - 4 - - - - - - - - - - - Tier IV – 480V Distribution Level 480V Switchgears - 4 3 3 4 4 - - 2 - 2 1 4 4 4 4 Transfer Switches - - - - - - - - - - - - 4 4 4 4 Generators - - - - - - - - - - - - - - 4 4 Tier V – UPS UPSs Individual - 5 - - 5 4 - - 4 - - 4 - 4 - - UPSs Regional - - - 1 - - 1 - - - 4 - - - - - Tier VI – 125 VDC and 24 VDC Battery Systems 125VDC Chargers 4 5 5 5 - - - 4 4 4 4 2 4 4 - - 125VDC Batteries 4 5 5 5 - - - 4 4 4 4 2 4 4 - - 24VDC Chargers - 5 - - - - - 4 - 4 - - - - 4 4 24VDC Batteries - 5 - - - - - 4 - 4 - - - - 4 4 Generator Controls Generator Controls - 5 - - - - - 3 3 - - - - 4 4 Major Assets Quantities Transformers 58 Standby Generators 9 12kV Switchgears 27 480V Switchgears 32 125VDC and 24VDC Battery Systems 38 UPS 27 Acronym Key: Cen Gen = Central Generation Facility; DC = Distribution Center; EPSA = Effluent Pump Station Annex kV = Kilovolt; PB = Power Building; SPF = Standby Power Facility RUL = Remaining Useful Life; VDC = Volts of Direct Current; UPS = Uninterruptible Power Supply V = Volts RUL Legend: RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years DC-A From Southern California Edison 66kV Service Transformer 12.47 kV Electrical Service Center 12.47 kV Central Generation DC-K DC-J DC-B DC-C DC-D DC-H I ~ = Back-Up Power DC-E I ■ □ □ □ □ 2021 Asset Management Plan 82 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 28 – PLANT NO. 2 ELECTRICAL DISTRIBUTION Key Issues Key Issues Actions and Recommendations •Southern California Edison is currently a single 66kV Feeder Service •P2-126 Project will install new 66kV Switchyard; Additional 66kV Line; Additional Transformer with automatic Load tap changes, new Electrical Service Center. •Aging Battery Chargers and Batteries •XPS0061 DC Battery Monitoring and Management Solutions: Study to develop technical solution to monitor existing battery life, develop path forward for replacing aged battery and charger systems. •Plant No. 2 Cabling: Aging Medium Voltage Cabling Infrastructure •MP-320 Service Contract in place for testing aging medium voltage cables to perform Condition Assessment and develop plan for PM. •Plant No. 2 Cabling: 480V (Headworks) failing cables •FR2-0024 and other Maintenance Projects will address repairs of Plant No. 2 480V (Headworks) failing cables. •12kV Cen Gen Switchgear obsolescence •J-117B Project will replace 12kV Switchgear. Acronym Key: DC = Direct Current; kV = Kilovolt; PEPS = Primary Effluent Pump Station; PM = Preventive Maintenance; V = Volt 2021 Asset Management Plan 83 ASSET MANAGEMENT SYSTEM SUMMARY – AREA 28 – PLANT NO. 2 ELECTRICAL DISTRIBUTION Current and Future Projects Project No. Project Title Impacted Facilities Description of Work FY 2 1/2 2 FY 2 2/2 3 FY 2 3/2 4 FY 2 4/2 5 FY 2 5/2 6 FY 2 6/2 7 FY 2 7/2 8 FY 2 8/2 9 FY 2 9/ 30 FY 30 /3 1 FY 3 1/3 2 FY 3 3/3 4 FY 3 4/3 5 FY 3 5/3 6 FR2-0024 P2 Headworks 480V Cable Replacement Plant No. 2 Power Distribution/Headworks •Plant No. 2 Headworks 480V Cable Repairs. MP-320/S-2019- 1107B On-Call Plant No. 1 and Plant No. 2 Medium Voltage Cable Testing Services Plant No. 1 and Plant No. 2 Power Distribution and Cabling Infrastructure •Condition assessment and Testing of Plant No. 1 and Plant No. 2 Medium Voltage Cabling Infrastructure. J-117B Outfall Low Flow PS Power Distribution •Project will replace LOFLO/PWPS 480V Switchgear, 12.47kV Switchgears (Main and Generators) at Cen Gen, OOBS/DC-C 12.47kV and 480V Switchgear, replace electromechanical relays with solid state relays for Service Center and Distribution Center B, add new SCADA Points and Load Shedding System. FE19-08 Secondary Treatment VFD Replacements at Plant No. 2 Power Distribution •This project will replace six 125HP Return-Activated Sludge VFD’s, four 50HP Waste-activated Sludge VFD’s, four 300HP Primary Effluent Pump Station VFD’s, and associated cables and conductors at Plant No. 2 SC19-06 EPSA Standby Power Generator Control Upgrades at Plant No. 2 Plant No. 2 Power Distribution •This project will upgrade 12.47kV ESPA Generator Switchgear and Generator controls. P2-98A A-Side Primary Basins Replacement at Plant No. 2 Plant No. 2 Primary Basins, Power Distribution System •This project will demolish existing electrical distribution equipment at Primary Clarifiers D,E,F,G Electrical Buildings, Power Buildings A, B, C, City Water Pump station, Plant Water Strainers, and other facilities. The Project will provide new electrical services to existing power buildings and new Distribution Center F. J-124 Digesters Gas Facility Replacement Plants No. 1 and Plant No. 2 Compressors, Flares, Power Distribution •This Project will build Digester Gas Compressor Building and associated electrical/control room, New Distribution Center L. P2-128 TPAD Digester Facility at Plant No. 2 Plant No. 2 Digesters, Electrical and Mechanical Systems •This project will include 2-story Electrical Power Building consisting of electrical distribution equipment to support new TPAD Digester Facility. The Project will decommission Power Building C. P2-133 Plant No. 2- B/C-Side Basins Rehabilitation Plant No. 2 Primary Basins, Mechanical and Electrical Systems •New B- and C-Side Primary Scrubber Complex construction including relocating the electrical feed to new Distribution Center F and demolition of Power Building D. X-103 UPS System Upgrades Plant No. 2 Power Distribution System •New 150kV-ampere Regional UPS addition at Plant No. 2. P2-126 Warehouse, Electrical Substation and 12kV Service Center Replacement at Plant No. 2 Power Distribution •This Project will add a second 66 kV feed to Plant No. 2, replace Southern California Edison Substation, replace the Electrical Service Center and Warehouse. The Project will also relocate a major power distribution duct bank to clear space for future Operations and Maintenance Building. Project is ON HOLD Acronym Key: CIP = Capital Improvements Program; FY = Fiscal Year; kV = Kilovolt; LOFLO = Low Flow; NFPA = National Fire Protection Association; OOBS = Ocean Outfall Booster Station; SCADA = Supervisory Control and Data Acquisition; TPAD = Temperature-Phased Anaerobic Digester; UPS = Uninterruptible Power Supply; V = Volt; VFD = Variable Frequency Drive Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ □ ■ 2021 Asset Management Plan 84 This page is intentionally left blank. 2021 Asset Management Plan 85 Collection System Pump Station and Forcemain Asset Management Summaries 2021 Asset Management Plan 86 This page is intentionally left blank. 2021 Asset Management Plan 87 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – PUMP STATIONS Process Schematic Major Assets – Quantities Pump Station Wet Wells Pumps Force Mains Valves Emergency Generators (Y/N) 15th Street 1 3 2 22 N A Street 1 3 2 19 N Bay Bridge 1 5 2 17 Y Bitter Point 1 5 2 23 Y College 1 3 2 18 N Crystal Cove 1 2 2 13 Y Edinger 1 2 1 8 N Lido 1 3 2 17 N MacArthur 1 2 1 8 N Main Street 2 10 3 38 Y Rocky Point 1 4 2 18 Y Slater 1 5 2 17 Y Seal Beach 2 8 2 24 N Westside 1 4 1 16 Y Yorba Linda 1 3 1 11 N Newport Force Mains -- -- 2 -- -- Total 17 62 29 269 - Major Assets Remaining Useful Life Asset Type 15 th St r e e t A S t r e e t Ba y B r i d g e Bi t t e r P o i n t Co l l e g e Cr y s t a l C o v e Ed i n g e r Li d o Ma c A r t h u r Ma i n S t r e e t Ro c k y P o i n t Sl a t e r Se a l B e a c h We s t s i d e Yo r b a L i n d a Ne w p o r t Fo r c e M a i n s Civil - Piping Force Mains 3 3 4 2 3 3 4 1 4 4 1 4 3 3 3 1 Structural Pump Station 4 4 3 4 1 3 3 3 5 2 4 3 4 2 4 - Wet Well 4 4 4 1 4 3 3 4 3 4 3 4 4 3 3 - Mechanical Pumps 2 3 5 5 2 4 3 3 4 4 5 5 5 4 4 - Valves 5 5 5 2 3 5 3 5 4 5 3 5 5 3 5 - Ventilation System 3 3 4 3 3 3 3 4 4 3 5 3 4 3 2 - Emergency Generator - - 3 5 - 3 - - - 2 2 3 - 2 - - Electrical Motor Control Center 2 2 4 1 1 4 4 3 4 3 2 3 5 2 4 - Variable Frequency Drive 3 3 5 2 2 - - 4 3 4 2 3 5 2 - - Motors 3 3 4 2 2 3 3 4 3 3 2 3 4 3 3 - Transformer 2 2 4 1 1 4 2 3 4 2 2 2 4 2 3 - Instrumentation Programmable Logic Controller 1 1 4 2 2 2 1 5 2 2 1 2 3 3 2 - Flowmeter 3 3 5 2 1 3 4 2 - 4 2 3 4 3 3 - Acronym Key: RUL = Remaining Useful Life Asset RUL Legend: RUL < 5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL > 20 years Wastewater from Collection System Pipelines Wetwell Sewage Pump Pumped back into Collection System Pipelines • □ □ □ □ 2021 Asset Management Plan 88 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – PUMP STATIONS Key Issues Actions and Recommendations •Safety – Currently, four of OC San’s older pump stations do not have atmospheric monitoring (for hydrogen sulfide gases) or standard safety indication lighting. Also, pump station infrastructure is often located in the public right of way making safe access to these facilities an ongoing issue. •An ongoing planning study (PS18-06) is reviewing and interpreting electrical code and will establish OC San design standards to address this issue. Practicing ongoing safety measures and traffic control when working in the public right of way will continue to be of the utmost importance. •Natural Phenomenon – Edinger pump station is located immediately adjacent to an undersized flood control channel. Crystal Cove pump station is experiencing gradual site settlement. Both natural hazards present a risk to normal operation of the pump stations. •A capital project (11-33) has been established to replace and relocate Edinger pump station. A planning study (XPS0049) has been established to determine the necessary mitigation measures to remediate site settlement at Crystal Cove pump station. •Increased Methane Gas Levels – Methane gas accumulation has become a safety concern at some pump stations. The amount of gas seems to increase during summer months and presents a unique challenge because of the short response time necessary to address the safety concerns of increased ignition risk. •OC San crews respond to alarms that indicate increased levels of methane gas. A multi-division task1 force has been established to address this issue. The effort includes in-depth liquid and air sampling, installation of a two-stage unit to treat odorous air pulled from Bitter Pt. pump station, and finally establishing an operation strategy for the force main system. •Corrosion – Corrosion is an ongoing problem in this very harsh environment. In places where the system has been kept from venting and mixing of wastewater is prevalent, such as wet wells, the degree of corrosion has (or will soon) require the replacement/rehabilitation of the assets. •Visual assessments of known corrosion issues are performed on an ongoing basis. When necessary, cameras are used to evaluate the spreading of corrosion impacts and confined space entry may be performed to gather additional information to determine when the facility needs to be rehabilitated. •Groundwater Intrusion – Groundwater has penetrated four of the newly constructed pump stations in the coastal region of the service area. Groundwater is notoriously corrosive and may compromise the strength of the rebar within the concrete structure walls. •Execute a planning study (XPS0065) to identify possible mitigation measures. •Maintenance Access – In some cases, such as venting of the Newport Beach force main system, access to critical facilities is limited by safety and public impact concerns. In other cases, such as MacArthur Pump Station force main, access to critical facilities is not possible because redundancy was not considered when the pump station was designed. •OC San continues to improve planned maintenance processes and inter-agency coordination that allow crews to minimize impacts to the community during necessary maintenance operations. A capital project (7-68) has been established to construct a redundant force main to serve MacArthur Pump Station. •Valve Operability and Reliability – In many aging pump stations, isolation valves, check valves and force main valves are starting to fail or becoming difficult to operate due to age, debris and corrosion. These valves are critical to the operability and reliability of OC San pump stations and will require replacement. •Multiple valve replacement projects (PRN-00572, PRN-00734, PRN-00790, PRN-00808) have been identified and efforts are being made to prioritize these projects so they can be executed in a timely manner to ensure OC San pump stations can continue to operate reliably. •Property Acquisition – Many of OC San pump stations are located in tight spaces with limited access. This present challenges for crew to perform routine maintenance or execute projects. •OC San continues to evaluate suitable sites to acquire properties for pump stations that will soon be rehabilitated or replaced, such as Slater and College pump stations. Main Street Pump Station Rocky Point Pump Station College Pump Station Acronym Key: OC San=Orange County Sanitation District 2021 Asset Management Plan 89 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – PUMP STATIONS Current and Future Projects Project No. Location Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 5-68 Newport Beach Newport Beach Pump Station Odor Control Improvements 15th Street, A Street, Bitter Point, Crystal Cove, Lido and Rocky Point Pump Stations •Installation of venting equipment; phased implementation of chemical use FE19-01 Multiple Portable Generator Connectors at Pump Stations 15th Street, A Street, Bay Bridge, Bitter Point, College, Crystal Cove, Edinger, MacArthur, Main Street, Rocky Point, Seal Beach, Slater and Westside Pump Stations •Installation of standard portable generator connectors PS18-06 Multiple Go/No-Go Lights and Signage 15th Street, A Street, Baybridge, Bitter Point, College, Crystal Cove, Edinger, Lido, MacArthur, Main Street, Rocky Point, Seal Beach, Slater, Westside and Yorba Linda Pump Stations •Standardize safety lights and signage PRN-00527 Newport Beach A St. and 15th St. PS Valve Replacement Project 15th Street and A Street Pump Stations •Replacement of multiple valves at each station XPS0065 Newport Beach Pump Station Groundwater Intrusion Study 15th Street, A Street, Bitter Point and Rocky Point Pump Stations • Comprehensive study of groundwater management solutions XPS0066 Multiple Force Main Condition Assessment and Bypassing 15th Street, A Street, Baybridge, Bitter Point, College, Crystal Cove, Rocky Point, Slater and Westside Pump Stations •Comprehensive study of pump station force mains condition and bypassing XPS0009 Newport Beach A Street and 15th Street Pump Station and Force Main Study 15th Street and A Street Pump Stations •Comprehensive study of pump station condition X-022 Newport Beach 15th Street Pump Station and Force Main Project 15th Street Pump Station •Comprehensive rehabilitation of pump station and force mains X-041 Newport Beach A Street Pump Station and Force Main Project A Street Pump Station •Comprehensive rehabilitation of pump station and force mains 5-67 Newport Beach Bay Bridge Pump Station Replacement Bay Bridge Pump Station •Comprehensive rehabilitation of pump station and force mains FRC-0002 Newport Beach Bay Bridge Pump Station Valve Replacement Project Bay Bridge Pump Station •Replacement of pump suction and discharge valves FRC-0013 Newport Beach Bay Bridge Pump Station Forcemain Valve Replacement Project Bay Bridge Pump Station • Replacement of force main isolation valves PRN-00636 Newport Beach Generator Radiator Removal and Enclosure Roof Repair at Bitter Point Pump Station Bitter Point Pump Station • Replace the generator radiator and repair the standby generator enclosure roof XPS0004 Newport Beach Bitter Point Pump Station Rehabilitation Study Bitter Point Pump Station •Comprehensive study of pump station condition X-025 Newport Beach Bitter Point Pump Station Rehabilitation Project Bitter Point Pump Station •Comprehensive rehabilitation of pump station PS20-07 Costa Mesa College Pump Station Wet Well Condition Assessment Study College Pump Station • Perform detailed condition assessment of the pump station wet well and recommend repair strategy 2021 Asset Management Plan 90 Project No. Location Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 XPS0010 Costa Mesa College Pump Station Rehabilitation Study College Pump Station •Comprehensive study of pump station condition X-026 Costa Mesa College Avenue Force Main Rehabilitation Project College Pump Station •Comprehensive rehabilitation of force mains X-040 Costa Mesa College Pump Station Replacement College Pump Station •Reconstruction of pump station PRN-00724 Newport Beach Crystal Cove Pump Station - Conduit Wall Penetration Repair Crystal Cove Pump Station •Repair pipe penetration and concrete under the pipe XPS0049 Newport Beach Crystal Cove Pump Station Rehabilitation Study Crystal Cove pump station •Comprehensive study of pump station condition and capacity 5-66 Newport Beach Crystal Cove Pump Station Upgrade and Rehabilitation Project Crystal Cove Pump Station •Comprehensive rehabilitation of pump station PRN-00808 Newport Beach Crystal Cove Pump Station Valve Replacement Crystal Cove Pump Station •Replacement of multiple valves in the valve pit 11-33 Huntington Beach Edinger Pump Station Rehabilitation Project Edinger Pump Station •Comprehensive relocation of pump station PRN-00790 Newport Beach Lido Pump Station Valve Replacement Lido Pump Station •Replacement of multiple valves and reconfiguration of the wet well return piping X-023 Newport Beach Lido Pump Station Rehabilitation Project Lido Pump Station •Comprehensive rehabilitation of pump station XPS0017 Newport Beach Lido Pump Station Rehabilitation Study Lido Pump Station •Comprehensive study of pump station condition 7-63 Newport Beach MacArthur Pump Station Rehabilitation Project MacArthur Pump Station •Comprehensive rehabilitation of pump station 7-68 Newport Beach MacArthur Force Main Improvements MacArthur Pump Station •Installation of second force main and rehabilitation of existing force main 7-65 Irvine Gisler-Redhill Interceptor Rehabilitation Main Street Pump Station •Rehabilitation of pump station force mains and replacement of pump suction, discharge and check valves XPS0048 Irvine Main Street Pump Station Rehabilitation Study Main Street Pump Station •Comprehensive study of pump station condition 7-64 Irvine Main Street Pump Station Rehabilitation Project Main Street Pump Station •Comprehensive rehabilitation of pump station XPS0005 Newport Beach Rocky Point Pump Station Rehabilitation Study Rocky Point Pump Station •Comprehensive study of pump station condition X-024 Newport Beach Rocky Point Pump Station Rehabilitation Project Rocky Point Pump Station •Comprehensive rehabilitation of pump station 11-34 a Huntington Beach Slater Pump Station Rehabilitation Project a Slater Pump Station •Comprehensive rehabilitation of pump station MP-207 Huntington Beach Slater Pump Station Link Seal Repair Slater Pump Station •Replace leaking link seal PRN-00734 Huntington Beach Slater Pump Station Valve Replacement Slater Pump Station •Replacement of multiple valves 3-67 Seal Beach Seal Beach Pump Station Replacement Seal Beach Pump Station •Reconstruction of pump station 2021 Asset Management Plan 91 Project No. Location Project Title Impacted Facilities Description of Work FY 21/ 2 2 FY 22/ 2 3 FY 23/ 2 4 FY 24/ 2 5 FY 25/ 2 6 FY 26/ 2 7 FY 27/ 2 8 FY 28/ 2 9 FY 29/ 3 0 FY 3 0/3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 FE19-13 Seal Beach VFD Replacement at Seal Beach pump Station Seal Beach Pump Station •Replacement of VFDs and feeders from the VFDs to the motors FRC-0004 Seal Beach Seal Beach Pump Station Isolation Valve Replacement Seal Beach Pump Station •Replacement of multiple pump isolation valves 3-62 Seal Beach Westminster Boulevard Force Main Replacement Seal Beach Pump Station • Replacement of force mains, force main valves, and addition of bypass piping 3-68 Los Alamitos Los Alamitos Sub-trunk Extension Westside Pump Station •Demolition of pump station 2-73 Fullerton Yorba Linda Pump Station Abandonment Project Yorba Linda Pump Station •Abandonment of pump station and force main MP-474 Newport Beach Pacific Coast Highway Force Main Manual Air Release Valve Preventive Maintenance Newport Force Mains •Set up regular PM to vent manual air release valves every 6 months a Pending the outcome of potential property negotiations a study may be needed to determine conceptual design of future pump station and the CIP project may be delayed; however, as of this writing Slater PS is scheduled as a rehabilitation project starting in FY21/22. Acronym Key: CIP=Capital Improvement Project; FY=Fiscal Year; N/A = Not Applicable; PM = Preventive Maintenance; OC San=Orange County Sanitation District; UPS = Uninterruptable Power Supply; VFD = Variable Frequency Drive Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 92 This page is intentionally left blank. 2021 Asset Management Plan 93 Collection System Pipeline Asset Management Summaries 2021 Asset Management Plan 94 This page is intentionally left blank. 2021 Asset Management Plan 95 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – BAKER-MAIN TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h RU L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18" Ø 18.8 339 54 28 25 21" - 33" Ø 15.9 246 39 4 17 Reinforced Concrete 48" - 66" Ø 1.2 16 29 - - ≥ 72" Ø 3.7 35 27 - - Ductile Iron 42" Ø 0.5 2 30 - - Polyvinyl Chloride 19" - 36" Ø 0.04 2 19 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Areal nlain lley Area2 Santa Ana Area 6 Orange "1 I 1 Ncrth Tustin Field Adjusted Remaining Useful Life --RUL < s years --RUL 5 -10 years RUL 11 -15 years --RUL 16 -20 years rn __ RUL > 20 yea:rs N A 2 3 4 Miles Esri, HERE, City of Irvine, County of Los Angeles, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS, EPA 2021 Asset Management Plan 96 Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – BAKER-MAIN TRUNK Key Issues Key Issues Actions & Recommendations •Capacity – The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to identify the location of capacity deficiencies during dry and peak wet weather flows. During peak wet weather flows, capacity issues were identified in a portion of the North Trunk and Tustin Avenue sewers. •Project 7-69 will upsize a portion of the North Trunk to address existing capacity issues and Project X-084 will upsize a portion of the Tustin Avenue sewer to existing capacity issues. •Groundwater Infiltration – CCTV identified significant areas experience significant groundwater infiltration, primarily concentrated parallel to the I-405 corridor. •Project 7-65 will address all areas with significant groundwater infiltration by rehabilitating the affected pipeline segments with grout and new interior lining. •Pipeline Fracturing – CCTV identified several areas with significant fracturing of VCP pipelines. The largest concentration of fractures is concentrated in the Fairview Trunk. •Project 6-20 will rehabilitate the entire Fairview Trunk to address pipeline fractures. Projects 3-66, 7-65, and X-068 will also address fracturing with rehabilitation work. •Root Intrusion – CCTV identified significant root intrusion in numerous segments of the sewer trunks in Orange and Tustin. Some blockages in OC San sewer mains may have contributed to a local sanitary sewer overflow in 2021. •A hotspot PM has been created for areas with the worst root intrusion for more frequent cleaning. Additionally, OC San is evaluating the need for a blanket contract for chemical treatment for root control. Project X-068 will address the permanent rehabilitation of pipeline segments damaged by root intrusion. •Point Repairs – There are isolated pipe segments with structural and operational defects that are not part of a current project. Most isolated areas are north of the Project 7-65 work area and an additional spot in between the FE18-08 and X-084 project areas. •OC San staff will evaluate the extent of the necessary repairs in these locations and recommend blanket contract work orders or small projects to address the most significant defects. It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in sewers upstream of the Santa Ana River siphon. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. •Manhole Access – OC San staff has identified specific locations where manholes are difficult to access for maintenance. Current issues exist with manholes in some OC San easement areas and along the Santa Ana River. •OC San staff will track and prioritize access issues to address key concerns. High priority access improvements will be recommended as a small project or addition to an existing project. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 26 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 FE18-08 West Trunk Bypass Sewer Realignment •Realignment of sewer facilities in the City of Santa Ana 3-66 Interstate 405 Widening Impact on OC San Sewers •OC San staff support for the realignment/conflicts of District facilities as part of Orange County Transportation's proposed widening of the I-405 7-65 Gisler-Redhill Interceptor Rehabilitation •Rehabilitation of sewer facilities in the City of Costa Mesa 6-20 Fairview Trunk Sewer Rehabilitation •Rehabilitation of sewer facilities in the City of Costa Mesa 7-69 North Trunk Improvements •Upsizing of pipe segments to increase capacity in the City of Tustin X-068 North Trunk/Tustin-Orange Sub-Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Orange X-084 Tustin Avenue Sewer Improvements •Upsizing of pipe segments to increase capacity in the City of Santa Ana Acronym Key: CCTV = Closed-Circuit Television; CIP = Capital Improvement Program; FY = Fiscal Year; I-405 = Interstate 405; OC San = Orange County Sanitation District; RUL = Remaining Useful Life; VCP = Vitrified Clay Pipe □ □ ■ 2021 Asset Management Plan 97 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – BUSHARD TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18" Ø 0.03 3 37 - - 24" - 27” Ø 5.1 73 49 - - 39" Ø 3.6 26 47 - - Reinforced Concrete ≤ 42" Ø 2.4 14 57 - - 60" - 66" Ø 0.2 7 19 - - ≥ 72" Ø 4.5 33 21 - - Fiberglass 36" - 42" Ø 4.4 26 56 - - 48" Ø 0.3 1 71 - - Unreinforced Concrete 42" - 48" Ø 1.0 10 38 - - High-Density Polyethylene 22" Ø 0.1 2 23 - - Polyvinyl Chloride ≤ 16" Ø 0.2 6 17 - - 24” Ø 0.1 2 19 - - Steel 12" Ø 0.04 3 12 - - 26" Ø 0.02 1 12 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Anaheim ,, Placen · Santa Ana A ea 1 1 Nath Tustin 1/? Bushar 2021 Field Adjusted Remaining Useful Life RUL 11 • 15 years -RUL 16 -20 years -RUL > 20 years ne N A e 1 2 4 Miles s Angeles, Bu reau of Land Management, Esri, HERE, Garmin, USGS, EPA, NPS, Esri, HERE, NPS 2021 Asset Management Plan 98 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – BUSHARD TRUNK Key Issues Key Issues Actions & Recommendations •Bushard Diversion Box - The Bushard Diversion Box is not able to operate as originally intended (flow modulation between Plant No. 1 and Plant No. 2 based on flows). •A planning study was completed that recommended immediate repairs that will be completed under MP-307, as well as future improvements that are included in project X-096. MP-307 is currently under construction to restore partially functionality to the Bushard Diversion Box. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in the pipelines immediately upstream of the Bushard Diversion Box. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. •Manhole Access – OC San staff has identified specific locations where manholes are difficult to access for maintenance.•OC San staff will track and prioritize access issues to address key concerns. High priority access improvements will be recommended as a small project or addition to an existing project. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 MP-307 Bushard Diversion Structure Repair •Repair of structural assets and replacement of electrical and instrumentation and control components X-096 Bushard Diversion Structure Improvements •Replacement of mechanical equipment Acronym Key: CCTV = Closed-Circuit Television; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 99 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – COAST TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18” Ø 2.1 32 62 1 16 21” - 36” Ø 4.4 58 60 - - Reinforced Concrete 48” - 54” Ø 3.3 43 39 - - ≥ 72” Ø 1.6 12 38 - - Polyvinyl Chloride 54” Ø 0.05 1 40 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Coast 2021 Huntington Beach Field Adjusted Remaining Useful Life --RUL < s years --RU L 5 -10 years RUL 11 -15 years RUL 16 -20 years --RUL > 20 years N A 0 0.25 0.5 1 Miles Area 11 A a3 Esri, HERE, City of Huntington Be Land Management, Esri, HERE, 2021 Asset Management Plan 100 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – COAST TRUNK Key Issues Key Issues Actions & Recommendations •Clustered Defects – There are several contiguous pipe segments with significant fracturing and some root intrusion and nearby isolated pipelines with fracturing in Huntington Beach that are not part of a current project. •OC San staff will validate the creation of a new future project Lake Avenue/Atlanta Interceptor Rehabilitation to address all of these defects. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in the 84- inch pipelines immediately upstream of Plant No. 2 headworks. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 32 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 X-XXX Lake Avenue/Atlanta Interceptor Rehabilitation •Rehabilitation of sewer facilities in the City of Huntington Beach Acronym Key: CCTV = Closed-Circuit Television; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 101 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – EUCLID TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18" Ø 4.4 78 58 - 1 21" - 27" Ø 3.9 52 38 - - ≥ 30" Ø 12.1 153 49 - - Reinforced Concrete ≤ 42" Ø 2.4 16 47 - - 45" - 60" Ø 11.6 129 32 - - Polyvinyl Chloride ≤ 18" Ø 0.05 5 22 - - 24" - 30" Ø 0.1 7 12 - - Steel 10" Ø 0.01 3 12 - - High-Density Polyethylene 26" Ø 0.05 1 12 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life La Mirada ritos h Euclid 2021 Field Adjusted Remaining Useful Life --RUL s -1 0 years RUL 11 -15 years RUL 16 -20 years Founmi Valley Anaheim ove Santa A11a Area 1 Yorba Linda s Angele7'Bur u of Land MEN' , USGS, EPA e 2021 Asset Management Plan 102 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – EUCLID TRUNK Key Issues Key Issues Actions & Recommendations •Clustered Defects – There are several contiguous groups of manholes in the City of Fullerton with liner detachment, surface aggregate visible, and structural reinforcement visible that are not part of a current project. The manholes with structural defects are a mix of concrete as well as brick and mortar wall manholes. Lastly, in the same vicinity there are some pipelines with fracturing and that are not part of a current project. •OC San staff will validate the creation of a new future project Fullerton-Brea Interceptor/Rolling Hills Sub-Trunk Rehabilitation to address all of these defects. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in the 54- inch pipelines immediately upstream of Plant No. 1 headworks. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 X-XXX Fullerton-Brea Interceptor/Rolling Hills Drive Sub-Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Fullerton Acronym Key: CCTV = Closed-Circuit Television; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 103 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – KNOTT TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f Pi p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18" Ø 9.1 129 53 2 18 21" - 27" Ø 20.5 298 49 2 11 ≥ 30" Ø 17.1 220 41 - 4 Reinforced Concrete ≤ 42" Ø 2.0 23 36 - - 45" - 66" Ø 7.8 72 44 - - ≥ 72" Ø 9.4 66 47 - - Polyvinyl Chloride ≤ 18" Ø 1.2 17 16 - - High-Density Polyethylene 18" Ø 0.01 2 8 - - 24" - 32" Ø 0.03 3 12 - - Fiberglass 16" – 24" Ø 0.1 2 12 - - Ductile Iron 20" Ø 0.02 1 62 - - 4" Ø 0.02 1 12 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life N A 0 1 2 Norwalk Artesia Hawaiian Gardens Cerritos 4 Miles La Mirada Brea Anah ea Santa Ana Knott 2021 Fie ld Adjusted Remaining Useful Life --RUL < s years --RUL s -10 years RU L 11 -15 years --RUL 16 -20 years 2021 Asset Management Plan 104 Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – KNOTT TRUNK Key Issues Key Issues Actions & Recommendations •Groundwater Infiltration – CCTV identified significant areas experience significant groundwater infiltration, primarily concentrated in the western regional trunk sewers. •Projects 3-64A, B, and C will address all areas with significant groundwater infiltration by rehabilitating the affected pipeline segments with grout and new interior lining. Project X-071 will address some areas with infiltration and other areas are with less severe issues are recommended for continued monitoring. •Pipeline Fracturing – CCTV identified several areas with significant fracturing of VCP pipelines. The largest concentration of fractures are concentrated in northern Huntington Beach, in Buena Park near the 91 and 5 freeways, and with small diameter sewers owned and operated by the City of Anaheim in the northern central area of the trunk. •Projects 3-60 and X-071 will rehabilitate the pipelines in Huntington Beach and Buena Park to address major fracturing issues. Project X-061 will also rehabilitate some of the pipelines in Imperial Highway to address fracturing. OC San staff will coordinate with the City of Anaheim pertaining to operation and maintenance of the local small diameter sewers. •Point Repairs – There are isolated pipe segments with structural and operational defects that are not part of a current project. Most isolated areas are in northern Huntington Beach and Westminster. •OC San staff will evaluate the extent of the necessary repairs in these locations and recommend blanket contract work orders or small projects to address the most significant defects. It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Vault Vibration Issues – Three sewer vaults in Warner Avenue cause local vibration/resonance issues to nearby residences when cars pass over them. •Project FRC-0010 will rehabilitate each of the Warner Avenue vaults to eliminate local vibration/resonance issues. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in the pipelines immediately upstream of the Bushard Diversion Box. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5 / 3 6 3-64A Orange Western Sub-Trunk Rehabilitation •Rehabilitate sewer facilities in the cities of Cypress, Anaheim, and Buena Park FRC-0012 Springdale-Relief Concrete Encasement Extension at Wintersburg Channel •Extend existing encasement of sewer pipeline in City of Huntington Beach 3-64B Los Alamitos Trunk Sewer Rehabilitation •Rehabilitate sewer facilities in the cities of Seal Beach, Los Alamitos, and the community of Rossmoor FRC-0010 Warner Avenue Vault Cover Improvements •Rehabilitation of sewer vaults in the City of Huntington Beach FE20-10 Adolfo Lopez Chemical Dosing Station Installation •Install odor control chemical dosing facility in the City of Seal Beach 3-64C Cypress Trunk Sewer Rehabilitation - West •Rehabilitate sewer facilities in the cities of Los Alamitos, Cypress and La Palma 3-60 Beach Trunk/Knott Interceptor/Miller-Holder Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Buena Park X-071 Bolsa Chica/Edinger/Springdale Rehabilitation •Rehabilitation of sewer facilities in the City of Huntington Beach 3-68 Los Alamitos Sub-Trunk Extension •Extension of the Los Alamitos Sub-Trunk to facilitate abandonment of Westside Pump Station X-061 Imperial Relief Interceptor/Miller-Holder Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of La Habra Acronym Key: CCTV = Closed-Circuit Television; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life □ □ ■ 2021 Asset Management Plan 105 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – MILLER-HOLDER TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e of 5 # o f Pi p e s w i t h R U L Sc o r e of 4 Vitrified Clay ≤ 18" Ø 2.9 50 61 - 1 21" - 27" Ø 6.9 87 60 1 4 ≥ 30" Ø 2.5 27 59 1 - Reinforced Concrete 45" - 69" Ø 13.5 76 62 - - ≥ 72" Ø 5.8 25 71 - - Ductile Iron ≤ 18" Ø 0.1 5 39 - - Polyvinyl Chloride 24" Ø 0.02 1 19 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life 0 Artesia Hawaiian Gardens Cerritos N A 1 2 4 Miles Anaheim Yorba Linda Nath Tustin Santa Ana rea 1 Field Adjusted Remaining Useful Life .-RUL < 5 years -RUL 5 -10 years RUL 11 -15 years County of Los Angeles, Bureau of armin, INCREMENT P, USGS, EPA 2021 Asset Management Plan 106 Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – MILLER-HOLDER TRUNK Key Issues Key Issues Actions & Recommendations •Capacity – The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to identify the location of capacity deficiencies during dry and peak wet weather flows. During peak wet weather flows, capacity issues were identified in a portion of the Hoover-Western Sub-Trunk. •Project X-085 includes upsizing a portion of the Hoover-Western Sub-Trunk to address existing capacity issues. •Groundwater Infiltration – CCTV identified significant areas experience significant groundwater infiltration, primarily concentrated in the western regional trunk sewers. •Projects 3-64A will address most areas with significant groundwater infiltration by rehabilitating the affected pipeline segments with grout and new interior lining. Project 3-60 and X-085 will also address some areas with infiltration. •Pipeline Fracturing – CCTV identified several areas with significant fracturing of VCP pipelines. Most fractures are concentrated in Buena Park near the 91 and 5 freeways. •Project 3-60 will rehabilitate the pipelines in Buena Park to address major fracturing issues. Project X-061 will also rehabilitate some of the pipelines in Imperial Highway to address fracturing. •Point Repairs – There are isolated pipe segments with structural and operational defects that are not part of a current project. There are two isolated areas are in southern Huntington Beach and Westminster. •OC San staff will evaluate the extent of the necessary repairs in these locations and recommend blanket contract work orders or small projects to address the most significant defects. It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. •OC San staff has reviewed recent sonar inspection data that identifies amount of debris in select large diameter pipelines. No major risks were identified in the Miller-Holder Trunk large diameter pipelines. •Manhole Access – OC San staff has identified specific locations where manholes are difficult to access for maintenance, including access issues due to property owners encroaching into OC San’s easement area near the Wintersburg Channel in Huntington Beach. •OC San staff will track and prioritize access issues to address key concerns. High priority access improvements will be recommended as a small project or addition to an existing project. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 26 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 3-64A Orange Western Sub-Trunk Rehabilitation •Rehabilitate sewer facilities in the cities of Cypress, Anaheim, and Buena Park 3-60 Beach Trunk/Knott Interceptor/Miller-Holder Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Buena Park X-085 Hoover-Western Sub-Trunk/Lampson Branch Improvements •Upsizing of sewer segments to increase capacity and rehabilitation of sewer facilities in the cities of Westminster and Garden Grove X-061 Imperial Relief Interceptor/Miller-Holder Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of La Habra Acronym Key: CCTV = Closed-Circuit Television; CIP = Capital Improvement Program; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life □ □ ■ 2021 Asset Management Plan 107 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – NEWHOPE TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e o f 5 # o f Pi p e s w i t h R U L Sc o r e o f 4 Vitrified Clay ≤ 18" Ø 4.0 70 48 - 1 21" - 27" Ø 2.7 39 53 - - ≥ 30" Ø 13.1 159 43 - 2 Reinforced Concrete 42" Ø 0.01 1 29 - - 45" - 54" Ø 8.3 49 52 - - Polyvinyl Chloride ≤ 18" Ø 0.03 2 27 - - 24" - 30" Ø 0.01 3 17 - - Fiberglass 48" Ø 0.03 1 4 - - Ductile Iron ≤ 18" Ø 1.0 18 28 - - 20" - 36" Ø 0.4 7 46 1 - Steel 12" Ø 0.07 6 12 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Brea La Mirada Anaheim es """""'== ntorArea Area 1 I Newhope-Placentia 2021 Fie ld Adjusted Remaining Useful Life tai RU L 11 -15 years -RU L 16 -20 years Placen · Orange Yorba Linda Area 13 Nortll Tustin Area 14 3 4 Miles ounty of Lo ngeles, Bu reau of Land INCREMENT P, USGS, EPA 2021 Asset Management Plan 108 Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – NEWHOPE TRUNK Key Issues Key Issues Actions & Recommendations •Capacity – The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to identify the location of capacity deficiencies during dry and peak wet weather flows. During peak wet weather flows, capacity issues were identified in the northern portion of the Newhope Trunk. •Project 2-72B upsizes a portion of the Newhope Trunk Sewer to address existing capacity issues. •Manhole Defects – There are isolated groups of manholes with liner detachment, surface aggregate missing, and visible reinforcement in Fullerton that are not part of a current project and no future CIP project in the vicinity. •OC San staff will validate the creation of a new future project Fullerton-Brea Interceptor/Rolling Hills Sub-Trunk Rehabilitation to address defects in the northern portion of the trunk. OC San staff has evaluated current condition data and recommended some manholes for replacement (PRN-00795) and others to be added to annual blanket contract work for rehabilitation. •Point Repairs – There are isolated pipe segments in Orange and Fullerton with fracturing that are not part of a current project. •OC San staff will evaluate the extent of the necessary repairs in these locations and recommend blanket contract work orders or small projects to address the most significant defects. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. •OC San staff has reviewed recent sonar inspection data that identifies amount of debris in select large diameter pipelines. No major risks were identified in the Newhope Trunk large diameter pipelines. •Manhole Access – OC San staff has identified specific locations where manholes are difficult to access for maintenance. Specifically, there are issues accessing various manholes in Craig Regional Park. •Project FE10-21 addresses access issues to manholes in Craig Regional Park. OC San staff will track and prioritize access issues to address key concerns. High priority access improvements will be recommended as a small project or addition to an existing project. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 31 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 2-72B Newhope Placentia Trunk Sewer Replacement •Upsizing of segments of sewer to increase capacity FE10-21 Craig Regional Park Manhole Improvements •Manhole access improvements throughout Craig Regional Park X-XXX Fullerton-Brea Interceptor/Rolling Hills Drive Sub- Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Fullerton Acronym Key: CCTV = Closed-Circuit Television; CIP = Capital Improvement Program; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life □ □ ■ 2021 Asset Management Plan 109 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – NEWPORT TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e o f 5 # o f Pi p e s w i t h R U L Sc o r e o f 4 Vitrified Clay ≤ 18" Ø 6.0 128 44 - 9 21" - 27" Ø 4.5 102 37 - 6 ≥ 30" Ø 3.8 76 34 - - Ductile & Cast Iron ≤ 18" Ø 1.4 21 29 - - 24" - 30" Ø 1.5 22 30 - 1 Polyvinyl Chloride ≤ 18" Ø 0.1 2 7 - - 30" - 36" Ø 2.6 36 21 - - Cured-in-Place 24" Ø 1.1 13 23 - - High-Density Polyethylene ≤ 20" Ø 0.8 14 28 - - 30” - 42" Ø 0.02 2 22 1 - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Area6 Newport 2021 Field Adjusted Remaining Useful Life --RUL < s years RUL s -io yea rs RUL n -15 years RUL 16 -20 years --RUL > 20 years Area 5 N A 0 0.45 0.9 Area 14 1.8 Miles ewport Esri, HERE, City of Newport Beach, County of Los Angeles, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT P, USGS, EPA 2021 Asset Management Plan 110 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – NEWPORT TRUNK Key Issues Key Issues Actions & Recommendations •Broken Pipeline – In the influent sewer upstream of Bitter Point Pump Station, previous repairs of fractures and breaks have failed along with heavy infiltration. •Project FRC-0009 will address all issues with the influent sewer to Bitter Point Pump Station via rehabilitation. •Point Repairs – There are isolated pipe segments throughout the Newport Trunk collections system with fracturing and/or groundwater infiltration that are not part of a current project. •OC San staff will evaluate the extent of the necessary repairs in these locations and recommend blanket contract work orders or small projects to address the most significant defects. It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 FRC-0009 Bitter Point Trunk Sewer Repair at Bitter Point Pump Station •Rehabilitation of sewer facilities in the City of Newport Beach Acronym Key: CCTV=Closed-Circuit Television; FY=Fiscal Year; OC San=Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 111 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – SARI TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e o f 5 # o f Pi p e s w i t h R U L Sc o r e o f 4 Vitrified Clay ≤ 18” Ø 5.0 113 56 37 1 21” - 27” Ø 11.4 184 46 - 1 ≥ 30” Ø 6.8 86 37 - 1 Reinforced Concrete 42” Ø 1.5 20 35 - - 45” - 66” Ø 9.0 60 43 - - ≥ 72” Ø 10.0 50 46 - - Fiberglass 36” – 54” Ø 3.9 40 10 - - High-Density Polyethylene ≤ 18” Ø 0.5 4 7 - - 30” Ø 0.7 3 10 - - Ductile Iron 24” - 30” Ø 0.8 10 34 - - 48” Ø 0.4 2 47 - - Steel 30” Ø 0.03 2 10 - - Cured-in-Place 33” Ø 0.3 4 12 - - Polyvinyl Chloride 12” Ø 0.01 1 5 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life; SARI=Santa Ana River Interceptor La Habra Fountai Valley Anaheim Brea Yorba Linda Santa Ana rea 1 North Tustin 0 SARI 2021 Field Adjusted Remaining Useful Life -RUL < 5 years -RUL 5-10 years RUL 11 -15 years Area 13 [) Area 14 N A 1 2 4 Miles City of Anaheim, County of Los Angeles, Bureau of Land Management, Esri, HERE, Garmin, USGS, EPA, NPS, Esri, HERE, NPS Foothill Ranch 2021 Asset Management Plan 112 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – SARI TRUNK Key Issues Key Issues Actions & Recommendations •Capacity – The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to identify the location of capacity deficiencies during dry and peak wet weather flows. During future peak wet weather flows, capacity issues were identified in the Taft Branch and a northern portion of the SARI system. •Project 2-49 will address capacity issues in the Taft Branch and Project X-086 will address capacity issues in a northern portion of the SARI system. •Groundwater Infiltration – CCTV identified two areas experiencing significant groundwater infiltration, one in eastern Anaheim and the other in northern Orange. •Project X-063 will address part of the groundwater infiltration issues in Anaheim and OC San is evaluating a blanket contract for grouting to resolve the defect in northern Orange (and other locations). •Pipeline Fracturing – CCTV identified a few areas with significant fracturing of VCP pipelines. Most fractures are concentrated in Anaheim near Imperial Highway. •Project X-063 will address the fracturing issues near Imperial Highway and OC San is evaluating a blanket contract for point repair to resolve the defects in northern Orange (and other locations). It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Broken Siphon – In 2020, pipeline inspection discovered the Olive Sub-Trunk siphon has a hole in the pipeline. In addition, CCTV showed corrosion issues in upstream manholes due to an ineffective air jumper. •Project FE20-08 will replace a portion of the Olive Sub-Trunk siphon, rehabilitate other portions, reconstruct the air jumper, and restore the siphon into service. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42”) are not cleaned and CCTV footage does not identify sediment or debris below the waterline. OC San staff has identified potential risks in a northern branch of the SARI system. •OC San staff will review recent sonar inspection data that identifies amount of debris in select large diameter pipelines. Based on the results, OC San staff will recommend additional sonar inspection or large diameter cleaning where necessary. •Manhole Access – OC San staff has identified specific locations where manholes are difficult to access for maintenance, specifically along the southern portion of the Santa Ana River. •OC San staff will track and prioritize access issues to address key concerns. High priority access improvements will be recommended as a small project or addition to an existing project. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 30 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 FRC-0011 Richfield Sub-Trunk Encasement for BNSF Railway Addition •Extend existing encasement of sewer pipeline in City of Anaheim FE20-08 Olive Sub-Trunk Repair •Rehabilitation of an inverted siphon in the cities of Anaheim and Orange 2-49 Taft Branch Improvements •Upsizing of sewer segments to increase capacity in the City of Orange X-063 Santa Ana River Interceptor Rehabilitation at Imperial Highway/91 Freeway •Rehabilitation of sewer facilities in the City of Anaheim X-086 Santa Ana River Interceptor Improvements •Upsizing of sewer segments to increase capacity in the City of Anaheim Acronym Key: BNSF = Burlington Northern & Santa Fe; CCTV = Closed-Circuit Television; CIP = Capital Improvement Program; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life; SARI = Santa Ana River Interceptor Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 113 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – SUNFLOWER TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f P i p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e o f 5 # o f Pi p e s w i t h R U L Sc o r e o f 4 Vitrified Clay ≤ 18" Ø 7.1 145 44 - 4 21" - 27" Ø 13.6 208 49 2 6 ≥ 30" Ø 4.8 57 43 - - Reinforced Concrete 42" Ø 1.3 9 50 - - 48" - 66" Ø 3.4 39 39 - - ≥ 72" Ø 3.7 25 33 - - Ductile Iron 20" Ø 0.5 11 22 - - Polyvinyl Chloride 30" Ø 0.05 3 13 - - Reinforced Plastic Mortar 15" Ø 0.1 3 50 - - Asbestos Cement 10" Ø 0.04 1 57 - - Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Sunflower 2 0 21 Field Adjusted Remaining Useful Life -RUL < s years -RUL 5 -10 years RUL 11 -15 years -RUL 16 -20 years -RUL > 20 years Area3 ountain Valley Area6 Area 1 I 1ne 0 0.5 1 No-th Tustin N A Area 14 2 Miles Esri, HERE, City of Irvine, County of Los Angeles, Bureau of Land Management, Esri, HERE, Garm in, INCREMENT P, USGS, EPA 2021 Asset Management Plan 114 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – SUNFLOWER TRUNK Key Issues Key Issues Actions & Recommendations •Groundwater Infiltration – CCTV identified several areas experiencing significant groundwater infiltration, primarily located in Santa Ana as well as one location in Irvine. •OC San is evaluating a blanket contract for point repair to resolve the defects in Santa Ana and Irvine (and other locations). It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Pipeline Fracturing and Liner Failures – CCTV identified several areas with significant fracturing of VCP pipelines and large diameter pipe with liner failures. Most fractures are concentrated in Orange in the northern portions of the trunk system. Liner failures were found north of John Wayne Airport in the large diameter trunk pipeline. •Liner failures in the large diameter trunk are being addressed with Project 7-66. Project FRC-0007, X-065, X-066, and X-068 address fractured pipeline in various locations throughout the trunk system. Isolated defects in Santa Ana, Irvine, and Tustin not included or near a CIP project are being evaluated for a blanket contract for point repair. It is recommended that the frequency of monitoring of pipelines with RUL scores of 4 or 5 be increased. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and CCTV footage does not identify sediment or debris below the waterline. •OC San staff has reviewed recent sonar inspection data that identifies amount of debris in select large diameter pipelines. No major risks were identified in the Sunflower Trunk large diameter pipelines. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 2 7 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 7-66 Sunflower and Red Hill Interceptor Repairs •Rehabilitation of sewer facilities in the cities of Santa Ana and Costa Mesa FE18-13 Redhill Relief Sewer Relocation at State Route 55 •Relocate sewer facilities in the City of Santa Ana FRC-0007 Redhill Relief Sewer Liner Repair at State Route 55 •Rehabilitation of sewer facilities in the City of Santa Ana X-068 North Trunk/Tustin-Orange Sub-Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Orange X-065 Tustin-Orange Interceptor Rehabilitation •Rehabilitation of sewer facilities in the City of Orange X-066 Tustin-Orange Interceptor/Orange Park Acres Trunk Rehabilitation •Rehabilitation of sewer facilities in the City of Orange Acronym Key: CCTV=Closed-Circuit Television; FY=Fiscal Year; OC San=Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 115 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – TALBERT TRUNK System Overview Major Assets and Condition Information Asset Type To t a l L e n g t h (m i l e s ) # o f Pi p e s Av e r a g e A g e (y e a r s ) # o f Pi p e s w i t h R U L Sc o r e o f 5 # o f Pi p e s w i t h R U L Sc o r e o f 4 Vitrified Clay ≤ 18" Ø 0.1 6 46 2 1 21" - 27" Ø 3.4 46 68 38 2 ≥ 30" Ø 1.7 23 68 1 - Reinforced Concrete 42" Ø 1.1 10 52 - 10 48" - 60" Ø 2.1 29 50 1 19 Acronym Key: Ø = Diameter; RUL = Remaining Useful Life Talbert 2021 Field Adjusted Remaining Useful Life --RUL < 5 years --RUL s -10 years RUL 11 -15 years RUL 16 -20 years --RUL > 20 years Area 3 Ar 2 - Santa Ana rea 1 County of Los Ang les, Bureau of Land Management, Esri, HERE, Garmin, INCRE ENT P, USG EPA, Esri, HERE 2021 Asset Management Plan 116 ASSET MANAGEMENT SYSTEM SUMMARY – COLLECTION SYSTEM – TALBERT TRUNK Key Issues Key Issues Actions & Recommendations •Capacity – The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to identify the location of capacity deficiencies during dry and peak wet weather flows. During future peak wet weather flows, capacity issues were identified in the entire Greenville Trunk. •Project 1-24 will upsize the entire Greenville Trunk to address capacity issues. •Surface Aggregate Damage – Most of the RCP pipeline of the Talbert Trunk between Plant No. 1 and Bristol Street has moderate to severe surface aggregate loss in areas not rehabilitated by past project 1-17. •Project FE20-07 will address the most severe segment of concrete wall damage in the Talbert Trunk by rehabilitating the segment just outside Plant No. 1. Project 1-23 will rehabilitate the remaining pipeline segments with moderate to severe surface aggregate loss. •Cleaning and Condition Assessment of Siphons and Large Diameter Pipelines – Siphons are regularly cleaned but are not inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and CCTV footage does not identify sediment or debris below the waterline. •OC San staff has reviewed recent sonar inspection data that identifies amount of debris in select large diameter pipelines. No major risks were identified in the Talbert Trunk large diameter pipelines. Current and Future Projects Project No. Project Title Description of Work FY 2 1 / 2 2 FY 2 2 / 2 3 FY 2 3 / 2 4 FY 2 4 / 2 5 FY 2 5 / 2 6 FY 2 6 / 2 7 FY 27 / 2 8 FY 2 8 / 2 9 FY 2 9 / 3 0 FY 3 0 / 3 1 FY 3 1 / 3 2 FY 3 2 / 3 3 FY 3 3 / 3 4 FY 3 4 / 3 5 FY 3 5/ 3 6 FE20-07 Plant No. 1 Influent Trunk Sewer Rehabilitation •Rehabilitation of influent trunk line in the City of Fountain Valley 1-23 Santa Ana Trunk Sewer Rehabilitation •Rehabilitation of sewer facilities in the cities of Santa Ana and Costa Mesa 1-24 Greenville Trunk Improvements •Upsizing of sewer segments to increase capacity in the City of Santa Ana Acronym Key: CCTV = Closed-Circuit Television; CIP = Capital Improvement Program; FY = Fiscal Year; OC San = Orange County Sanitation District; RUL = Remaining Useful Life Types of Project Legend: CIP - Planning CIP - Design CIP - Construction Maintenance Project □ □ ■ 2021 Asset Management Plan 117 3 Program Monitoring and Improvements 3.1 Program Monitoring OC San is continually evaluating Asset Management Program progress and realized benefits. To support the evaluation, OC San developed metrics for monitoring. The metrics described below have been chosen to directly relate to the Asset Management Program objectives. The key objectives OC San is building into the Asset Management Program are as follows: 1)Take a proactive approach to repair, rehabilitation, and replacement. 2)Ensure assets are reliable and operating when needed. 3)Minimize unplanned outages and equipment downtime. 4)Manage risks associated with asset or service impairment through asset performance optimization. 5)Develop cost-effective management strategies for the long term. 6)Strive to implement world class asset management strategies through continual improvement in our asset management practices. Starting last year, OC San has chosen to focus on the first three objectives and in so doing, has also met the intention of objective number six, continual improvement. The following metrics were chosen not only to demonstrate the effectiveness of the Asset Management Program but also to establish a baseline for which to gauge future performance. It is expected that the Asset Management Council will meet and after reviewing the information in this report, will discuss Asset Management Program metrics in greater length including the utility of the metrics chosen for the 2021 Asset Management Plan and the possibility of setting agency goals. The proactive maintenance percent, the percent of PM as a total of all maintenance, demonstrates the effectiveness of the maintenance program (proactive vs. reactive). It also may reflect the condition (including age) of the assets. Availability percent demonstrates the average asset availability by process area and speaks to whether the assets are operating when needed. It is implied that when the assets are available, they are also reliable; however, this may or may not be the case. OC San staff tried diligently to develop a metric that measures reliability; however, current data capture processes limit how the data can be used and the nature of the chosen reliability metric was not appropriate for the level at which the data are being reported. For now, availability is our best measure of objective number two. Break-In percent illustrates the amount of emergency work (or reactive work) as a percent of total work in the process area. The break-in percent metric will give OC San personnel a better understanding of unplanned outages and the causes of equipment downtime. Finally, maintenance costs and labor hours are presented by process area to illustrate the total resources devoted to maintaining the process areas. The methods used to calculate each metric are included in Appendix F. 3.1.1 Data The data used for the following analysis comes from two different sources. The data used for asset availability were sourced from the OC San Major Equipment Status (MES) Dashboard database. The original intent of the MES Dashboard was to provide a targeted overview of critical asset availability allowing management to gauge if the area can meet OC San level of service commitments. The MES data source provides a narrow and targeted group of major assets that are critical to the operation of the process areas. Each piece of equipment is placed “in” or “out” of service by staff. 2021 Asset Management Plan 118 All other metric data were sourced from the computerized maintenance management system of record, Maximo. In contrast to the availability metric, the other metrics presented include most assets in each process area, some of which are not as critical to the successful operation of the process area. A mitigation to using this larger subset of assets exists in the break-in (reactive work) metric, which includes work that is deemed “emergency” or “urgent” by staff. By implication, this population of assets includes higher risk assets. The data from each database are from FY2018-19, 2019-20, and 2020-21 and is included in Appendix F for reference. 3.2 Program Metrics 3.2.1 Proactive Maintenance Percent The Proactive Maintenance Percent is the percent of PM as a total of all maintenance performed. An increase in proactive maintenance percent represents a shift from reactive to a proactive maintenance program. As shown in Tables 3-1 and 3-2, the proactive maintenance percent for both Reclamation Plant No. 1 and Treatment Plant No. 2 is consistent and does not show any remarkable increase or decrease for either facility. A proactive maintenance percent of 80% is considered best in class value based on manufacturing industry standards which may not be comparable to a critical facility as wastewater treatment but helpful to have as a guideline. Many of the areas at both plants were at or below 60% indicating that improvement in this area is likely over time as proactive maintenance programs are implemented and older facilities are replaced. Table 3-1. Proactive Maintenance Percent for Reclamation Plant No. 1 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 25% 39% 39% Primary 29% 39% 32% Interplant 69% 84% 82% Activated Sludge 58% 53% 64% Trickling Filters 55% 56% 53% Digesters 34% 46% 46% Solids Handling Facilities 31% 34% 42% Central Power Generation 40% 64% 62% Electrical Distribution 77% 68% 65% Utilities 43% 33% 30% Table 3-2. Proactive Maintenance Percent for Reclamation Plant No. 2 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 55% 64% 59% Primary 37% 25% 35% Activated Sludge 54% 48% 53% Trickling Filters 64% 67% 57% 2021 Asset Management Plan 119 Table 3-2. Proactive Maintenance Percent for Reclamation Plant No. 2 Process Area FY 18/19 FY 19/20 FY 20/21 Effluent Disposal 61% 57% 35% Digesters 39% 39% 55% Solids Handling Facilities 35% 41% 53% Central Power Generation 58% 42% 50% Electrical Distribution 84% 70% 74% Utilities 34% 39% 44% At Plant No. 2, the proactive percent for the solids handling facility increased in FY20/21 when the new dewatering facility started operating, and the older belt press facility was decommissioned and demolished. The proactive percent for primaries was 25% in FY19/20 because a construction project was rehabilitating the primaries. Although the pump stations have proactive maintenance percentages over 60% shown in Table 3-3, the amount of percent change is the defining characteristic of the data. Decreases of 20% are indicative of emergency work that was required and will be reflected in the break-in percentage illustrated later in this chapter. For instance, Bay Bridge required emergency work to replace leaking valves for contractor work and Lido had tree root intrusion that requirement immediate attention. Common CM work orders include replacing leaking valves, replacement of pump packing, de-ragging pumps, and attending to equipment that is making excessive noise when operating will also reduce the proactive percent. Table 3-3. Proactive Maintenance Percent for Pump Stations Pump Station FY 18/19 FY 19/20 FY 20/21 ‘A’ Street 84% 86% 85% 15th Street 88% 88% 85% Lido 47% 80% 42% Bay Bridge 69% 65% 34% Rocky Point 76% 96% 84% Bitter Point 84% 82% 76% Seal Beach 58% 55% 65% Westside 79% 75% 74% Edinger 74% 81% 79% Slater 63% 86% 86% College 98% 91% 69% Crystal Cove 82% 57% 91% Yorba Linda 72% 30% 92% Main Street 36% 66% 66% MacArthur 97% 66% 88% 2021 Asset Management Plan 120 3.2.2 Availability Percent Availability percent demonstrates the average asset availability by process area and speaks to whether the assets are operating when needed. In general, the major equipment was available over 88% of the time ensuring the level of service was met for all process areas. For a list of availability percent by process area for FY 20/21, refer to Table 3-4. Table 3-4. Asset Availability for FY 20/21 Process Area Plant No. 1 Plant No. 2 Preliminary 99% 92% Primary 97% 88% Activated Sludge 93% 92% Trickling Filters 100% 91% Effluent Disposal 94% 89% Digesters 99% 88% Solids Handling Facilities 99% 99% Central Power Generation 96% 92% Electrical Distribution 100% 95% Utilities 98% 94% In the primary treatment area, availability percent is reduced due to an increase in the number of major equipment components needed during the wet weather season, not because the equipment was taken out of service. Plant No. 2 shows lower availability percent in the primary and effluent disposal facilities because equipment is out of service for contractor work. The digesters at Plant No. 2 saw a decrease because Digester were intentionally removed from service for cleaning and repairs. This is an extensive effort to make the digesters more reliable with the implementation of several maintenance rehabilitation projects over the next 6 years. Major equipment was predominately available at the pump stations with availability percent greater than 90% for FY 20/21 shown in Table 3-5. Table 3-5. Availability Percent for the Pump Stations Pump Station FY 19/20 FY 20/21 ‘A’ Street 100% 98% 15th Street 97% 98% Lido 98% 94% Bay Bridge 86% 94% Rocky Point 96% 98% Bitter Point 100% 99% Seal Beach 90% 91% Westside 94% 96% 2021 Asset Management Plan 121 Table 3-5. Availability Percent for the Pump Stations Pump Station FY 19/20 FY 20/21 Edinger 100% 99% Slater 98% 96% College 100% 100% Crystal Cove 100% 100% Yorba Linda 86% 94% Main Street 95% 98% MacArthur 99% 100% 3.2.3 Break-In Percent Break-In Percent illustrates the amount of emergency work (or reactive work) as a percent of total work in the process area. Typically, the break-in percent metric should track closely with the inverse of the proactive maintenance percent as one is a measure of proactive maintenance program and the other a measure of unplanned outages or a reactive maintenance response. However, at Plant No. 1 – Interplant Area for FY19-20, there was an increase in both the proactive maintenance percent and the break-in percent. The data indicate that this is an anomaly due to the low number of work orders for the area. At Plant No. 2, the data show an increase in both metrics in the solids handling facilities. This is simply a reminder that CM work orders that are assigned a high priority are in fact a small percentage of total CM work orders and it is entirely possible to have an increase in both data populations. Literature for the manufacturing industry (SMRP, 2013) indicates that high performers can expect a break-in percent of less than 10%. Break-in percent for Plant No. 1 is shown in Table 3-6 and Plant No. 2 in Table 3-7. Success is measured as a consistent trend downward overtime. Table 3-6 Break-in Percent for Reclamation Plant No. 1 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 16% 20% 24% Primary 30% 28% 23% Interplant 0% 16% 7% Activated Sludge 14% 14% 11% Trickling Filters 4% 10% 18% Digesters 38% 20% 27% Solids Handling Facilities 37% 22% 24% Central Power Generation 29% 11% 14% Electrical Distribution 5% 5% 10% Utilities 26% 21% 26% 2021 Asset Management Plan 122 Table 3-7. Break-in Percent for Reclamation Plant No. 2 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 20% 8% 11% Primary 17% 17% 23% Interplant 11% 14% 10% Activated Sludge 9% 17% 19% Trickling Filters 18% 17% 15% Digesters 20% 16% 13% Solids Handling Facilities 24% 32% 21% Central Power Generation 23% 20% 20% Electrical Distribution 13% 7% 14% Utilities 32% 31% 15% The pump station break-in percent is shown in Table 3-8. Bay Bridge and Lido pump stations both saw an increase in break-in percent. This is reflected in the proactive maintenance percent decrease for those pump stations due to leaking valves, pump ragging, and check valve failures. Table 3-8 Break-in Percent for Pump Stations Process Area FY 18/19 FY 19/20 FY 20/21 ‘A’ Street 12% 4% 6% 15th Street 2% 7% 6% Lido 36% 27% 35% Bay Bridge 11% 18% 31% Rocky Point 20% 4% 7% Bitter Point 9% 14% 14% Seal Beach 27% 14% 20% Westside 3% 7% 3% Edinger 12% 18% 0% Slater 17% 7% 3% College 0% 2% 11% Crystal Cove 5% 32% 6% Yorba Linda 0% 29% 10% Main Street 60% 4% 4% MacArthur 3% 28% 11% 2021 Asset Management Plan 123 Maintenance and Engineering teams work together to find solutions and resolve issues that are identified in the facilities. The teams can respond and react more effectively to resolve urgent issues. This includes a streamlined approach for equipment replacement and contractor support. Engineers work closely with mechanics and electricians to identify issues early and collaborate on solutions. The reduction in break-in or emergency call out work as shown in Figures 3-1 and 3-2 is one example of the impact the Asset Management Program has had on Maintenance and its productivity. Figure 3-1. Electrical Emergency Work Orders Figure 3-2. Mechanical Emergency Work Orders The number of electrical “emergency” work orders and associated hours have reduced more than 3 times during the first 9 months in 2021 compared to the same period in 2020. The mechanical emergency work has decreased more than five times comparing the first two quarters of 2019 to the first two quarters of 2021. 3.2.4 Maintenance Costs and Labor Hours OC San uses the maintenance costs and number of labor hours over time as trend indicators to indicate the amount of resources devoted to reliably maintaining the process areas. The data indicates that there has been a large increase in maintenance costs accompanied by a slight increase in maintenance labor hours in the Treatment Plant No. 1 Solids Handling (Figure 3-3 and Figure 3-4). This is due to high cost to maintain the equipment and contracts with manufactures of the equipment. 0 50 100 150 200 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 2019 2020 2021 Ho u r s Electrical Emergency Work Orders - Call Back and Overtime Hours Total 0 50 100 150 200 250 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 2019 2020 2021 Ho u r s Mechanical Emergency Work Orders - Call Back and Overtime Hours Total I 11 11 t. I ,. 2021 Asset Management Plan 124 Figure 3-3. Graph of Maintenance Costs (Materials and Services) at Plant No. 1 The labor hours doubled at the Plant No.1 solids handling facility from FY 18/19 because the new thickening and dewatering facility started operating in 2019 that included a new solids thickening process with more complex equipment that requires more staff to operate and maintain. Figure 3-4. Representative Graph of Maintenance Labor Hours The maintenance cost at Plant No. 2 were higher for FY20/21 for the central generation process because the engines are being rebuilt and higher for the trickling filters because of major equipment failures. The solids handling facility maintenance cost have decreased at Plant No. 2 with the startup of the new dewatering facility and with the demolition of the older belt press building and biosolids storage silos illustrated on Figure 3-5. $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 Interplant Utilities Central Power Generation Electrical Distribution Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment Plant No. 1 Maintenance Costs -Materials & Services FY18/19 FY19/20 FY2021 - 2,000 4,000 6,000 8,000 10,000 Interplant Utilities Central Power Generation Electrical Distribution Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment Plant No. 1 Maintenance Labor Hours FY18/19 FY19/20 FY20/21 Ir - ■ ■ ■ ■ ■ ■ 2021 Asset Management Plan 125 Figure 3-5. Graph of Maintenance Costs (Materials and Services) at Plant No. 2 Maintenance labor hours and costs for the pump stations are included in Appendix F. Regarding the Bay Bridge Bay Bridge pump station, there is a large increase in both maintenance costs and labor hours due to emergency replacement of critical valves. This was also noticed with the increase in break-in percent and decrease in the proactive percentage. 3.3 Maintenance Planning OC San uses Maximo as the computerized maintenance management system. All maintenance related activities are stored in Maximo. In short, the information in Maximo makes up OC San’s Maintenance Plan. Maintenance planning primarily consists of PM and PdM work orders. Currently, OC San proactively maintains over 60,000 stored in Maximo. For the assets. associated with process and treatment, there are approximately 4,282 active PM work orders. Approximately 229 of those PMs are related to predictive maintenance activities. A summary and breakdown of the PMs and PdMs are shown on Figure 3-6. Figure 3-6. PM Workorder Broken Down by Both Craft and Frequency $- $100,000 $200,000 $300,000 $400,000 $500,000 Utilities Effluent Disposal Central Power Generation Electrical Distribution Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment Plant No. 2 Maintenance Costs -Materials & Services FY18/19 FY19/20 FY20/21 1,244 6102,428 Count of Preventive Maintenance Work Orders by Craft ELEC INST MECH 570 1,084 1,820 97 551 88 33 39 PM Frequencies <6 MONTHS 6+ MONTHS 1 YEARS 1.5-2 YEARS 2 YEARS 3 YEARS 5 YEARS Run Time Based = ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2021 Asset Management Plan 126 OC San proactively maintains over 67,000 assets. This includes non-process related assets such as HVAC equipment, lighting, mobile equipment, etc. 3.3.1 Projected Maintenance Costs The projected maintenance costs over the next two fiscal years in shown in Table 3-9. This accounts for materials and services only but is inclusive of both treatment plants and the collection system. For historical maintenance expenditures, please refer to Chapter 4. Table 3-9. Projected Maintenance Costs Next 2 Fiscal Years FY 21/22 FY 22/23 Projected Maintenance Costs $26.7M $24.2M 3.4 Asset Management Program Accomplishments Another way to measure Asset Management Program performance and success is by exploring the accomplishments. The accomplishments identified in the sections below are important because they focus on both long-term planning and accomplishments that helped extend the useful life of critical assets, increase reliability, reduce unexpected failures and break-ins allowing OC San to meet the key objectives of the Program. 3.4.1 Condition Assessment Program A critical component of the program is the condition assessments performed on a regular basis. The Asset Management Group has completed approximately 50 different condition assessments last fiscal year utilizing an outside consultant and contractor. The assessments included assessing clarifiers, digesters, air and gas piping, primary influent piping, chemical storage tanks, structural assets, manholes, pumpstation wetwells, cathodic protection, and sump pumps to name a few. These assessments identify deficiencies and the general condition, but more importantly recommendations for repairs or replacement and general timing based on RUL estimations. The condition assessments have resulted in the identification of several new projects that are required to keep OC San facilities safe and reliable. 3.4.2 Collection System Assets Our pump stations, force mains and gravity sewer system are vital asset in conveying flow to the treatment plants. The Asset Management Program is continuously evaluating ways to improve resiliency and reliability of the system while maintaining level of service in all flow conditions. Some of the collection system initiatives and accomplishments are identified below. 3.4.2.1 Manhole Inspections In November 2020, OC San started conducting routine inspections of the regional collections system manholes. A total of 855 manholes have been inspected to date since the start of the program. Reports are provided to OC San with asset details as well as defects discovered during the inspection per National Association of Sewer Service Companies (NASSCO) standards. Similar to pipeline CCTV data, OC San has been collating all manhole CCTV inspection data into the Asset Management Program Info Asset Planner for further evaluation and to continue building a comprehensive database of CCTV inspection data. 2021 Asset Management Plan 127 3.4.2.2 Gravity Collections Remaining Useful Life Over the past 2 years, OC San has aggregated all gravity sewer, siphon, air jumper, and manhole data into a single comprehensive Gravity Collections Asset Registry. Data in the asset registry include NASSCO scoring, theoretical RUL, and upcoming projects affecting an asset. In the past year, the entire Gravity Collections system was analyzed in order convert NASSCO scoring into RUL to complete the asset registry. High risk assets were further evaluated by considering the consequence of failure. In short, the Gravity Collections Asset Registry has evolved into a very useful tool for developing, validating, and refining the Asset Management Plan and CIP for the Gravity Collections system. 3.4.2.3 Pump Station Isolation Reliability of the pump stations are critical. In the past, emergency break-in work has been required due to failure of critical assets such as isolation valves at some of the pump stations. With Asset Management Team taking ownership of the pump stations in recent years, OC San is now taking a proactive approach to rehabilitation and repair at the pump stations. For example, approximately seven valve replacement projects have been identified to replace aging or non-functioning pump station valves. The timing of these projects considers risk and criticality to minimize the risk of emergency work. 3.4.3 Central Generation Facility Planning The internal combustion engines at Plant No. 1 and Plant No. 2 have significant run time and need a major overhaul to maintain reliability for the next 10 years or longer. One planning study has evaluated the feasibility of maintaining the engines in the long term (about 20 years), and what work needs to be done to keep the engines reliable for the foreseeable future, while ensuring parts and major components are readily available and that reputable service contractors in the marketplace can perform the necessary overhauls. Another study in the works is an update to the OC San Energy Master Plan that will evaluate viable alternatives for energy production and digester gas management, considering emerging technologies, market conditions and potential permitting constraints with the understanding that OC San’s existing engines are becoming obsolete and increasingly unreliable. The Asset Management Team and Maintenance are working together to ensure OC San has a long-term plan to manage energy use, energy production, and handling of digester gas. 3.4.4 Treatment Plant Project Delivery A major focus of Asset Management Team is streamlining the replacement or repair of our critical plant assets. The Asset Management Team works in tandem with Maintenance to identify projects, provide construction bid documents and manage project implementation of Maintenance Projects. Here are just a few of the projects that have or are close to being completed that were driven by Asset Management and Maintenance Teams: Reclamation Plant No. 1: •Several maintenance projects were implemented to allow Primary Clarifiers 3 and 4 to be available for the 21/22 wet weather season. Final repairs are anticipated to be completed by mid-December 2021. •Through a planned condition assessment of activated sludge reactors at Activated Sludge No. 1 Facility, the RAS piping was found to be severally corroded and at risk of failure. A small project is being implemented to replace corroded piping and pipe supports. •Several of our critical pumping systems are equipped with VFDs that have come obsolete and can no longer be maintained properly. Projects are in place to replace the old VFDs. 2021 Asset Management Plan 128 Treatment Plant No. 2: •The Truck Loading facility at Plant No. 2 was need of mechanical equipment replacement or refurbishment. Several Maintenance managed projects have addressed aging and failed equipment at this facility. •The major process pumps at the Trickling Filter Solids Contact Facility at Plant No. 2 needed major refurbishment due to corrosion and reliability concerns. Over the course of a few years, a total of 18 large capacity vertical turbine pumps were refurbished. •Eleven Plant No. 2 digesters and associated bridges were inspected over past couple years when the tanks were taken out of service for cleaning. Many urgent repairs were performed and new Maintenance projects identified. Asset Management is coordinating all the digester-related projects to assure the projects are successfully executed without disruption to O&M activities. •Three projects were carefully phased and implemented to replace the mechanical mechanisms in all 12 secondary clarifiers at the Plant No. 2 Activated Sludge Facility. •The main sewage pumps at Plant No. 2 required both an overhaul of the motors and a 10-year PM work on the associated VFDs. This important work was carefully sequenced to maintain plant operations and was delivered on time. •Several of our critical pumping systems are equipped with VFDs that have come obsolete and can no longer be maintained properly. Projects are in place to replace the old VFDs. 3.5 Asset Management Program Improvement Opportunities The Asset Management Program continues to evolve with an emphasis on continuous improvement. The foundational elements of the program have been in place for a few years now. The Asset Management Team continues to identify new projects and update the short, medium, and long-term asset management plans to keep OC San assets reliable and available when called upon. Asset Management also continues to support and validate the 20-year CIP. Asset management involves managing lots of data and information. The Asset Engineer considers available information and stakeholder perspectives when making recommendations and estimating asset condition and RUL. The general long-term strategy for the program is to move towards a data-driven program where decisions are made are defensible and work within defined constraints and limitations. The long-term improvement opportunities discussed below must be consistent with OC San strategies and priorities and align with the vision, mission, and key objectives of the program. 3.5.1 Short-to-Medium-Term Improvement Opportunities Condition Assessments: •Improve the condition assessment tracking of our critical assets and have a plan to assess them on a determined frequency. •Track future condition assessments in the Asset Registries and proactively plan ahead with Operations for assessments that require out of service assets. •Take field measurements to better understand how our major civil and mechanical assets degrade (deteriorate) over time allowing more accurate determination of RUL. 2021 Asset Management Plan 129 Remaining Useful Life: •Define RUL such that it is clear RUL typically means replacement or major rehabilitation of an asset or group of assets •Consider the risk and consequence of failure when determining condition scores and RUL and the timing of asset replacement or rehabilitation •Create more condition scoring categories in the 1-10 year range as RUL accuracy improves over time as asset management improves data management and condition scoring guidelines Asset Registries •Ensure all critical assets are being monitored and tracked in the Asset Registries. •Standardize the format and information in the asset registries. Combine them into a single database for consistency and ease of filtering. •Create better alignment with Maximo by ensuring critical assets are clearly defined and asset descriptions are consistent with Maximo. •Allow the asset registries to communicate and pull information with other OC San systems including Maximo and Geographical Information Systems. Asset Hierarchy •Create an OC San asset hierarchy that works for both Maximo and the Asset Registries. •Ensure the level of asset tracking in the Asset Registries is adequate and meets the needs of OC San stakeholders. 3.5.2 Longer-Term Strategy and Improvement Opportunities The OC San Asset Management Program will look to move towards a data-driven program taking advantage of the information, tools, and technologies available to make better decisions and minimize asset life cycle costs. Utilizing available data to the fullest extend and developing a dynamic Asset Management Plan will be key in helping the program be successful in the long term. Some potential long-term strategies include: •Automating and developing real-time dashboards of asset condition based on performance condition assessments •Developing a dynamic risk model to better prioritize maintenance activities and project implementation •Moving towards a dynamic Asset Management Plan where asset health and estimated remaining life are available down the asset level •Prioritizing capital projects and associated spending using both cost and risk based modeling considering constraints and limitations •Creating Key Performance Index (KPI) dashboards to monitor performance and trends and overall program success •Evaluating asset failures to determine maintenance and rehabilitation improvements Long-term strategies will be re-evaluated on a periodic basis as the asset management industry and the needs of OC San evolve. Additional or changes to the program metrics or KPIs are envisioned as we better understand the life cycle cost of our major assets and do our best to 2021 Asset Management Plan 130 “deliver the required level of service, at the lowest life cycle cost, with an acceptable level of risk.” 3.6 Reference Society for Maintenance and Reliability Professionals (SMRP). 2013. Maintenance and Reliability Best Practices. 4th Edition. 2021 Asset Management Plan 131 4 Budgetary Considerations The Asset Management Plan focuses on documenting short- to long-term planning of maintenance and capital improvement projects to support effective budget development and sustainable operations. OC San has been striving to identify more accurate medium- to long- term capital cash flow requirements. Specifically, the Planning Division has been working on developing a 20-year CIP by creating project plans for forecasted rehabilitation, replacement, improvements and expansion for the collection system and treatment plants. The CIP budget is evaluated and updated on an ongoing basis as new information becomes available. 4.1 Capital Improvement Expenditures FY21-22 Budget Update, the second year of the 2-year budget adopted in June 2020, includes updates to the 20-year CIP outlay. Figure 4-1 shows the 20-year CIP outlay, which includes current and projected future CIP projects. FY21-22 CIP outlay is further divided into process categories shown on Figure 4-2. Figure 4-1. 20-Year CIP Outlay $0 $50 $100 $150 $200 $250 $300 $350 $400 $ m i l l i o n s Future CIP, Rehabilitation and Refurbishment Proposed CIP Outlay for Board Authorized Projects -------~ ---------- --I I ■ ■ 2021 Asset Management Plan 132 Figure 4-2. FY21-22 CIP Outlay by Process – $234.6 Million Solids Handling & Digestion: $15.2, 6.5% Support Facilities: $64.3M, 27.4% Utility Systems: $8.4M, 3.6% Collections Facilities: $40.4M, 17.2% Liquid treatment: $90.6M, 38.6 % Other: $15.7M, 6.7% 2021 Asset Management Plan 133 4.2 Maintenance Expenditures 4.2.1 Five-Year Historical Maintenance Expenditures Figure 4-3 and Figure 4-4 show the historical actual spent versus budgeted operational and maintenance expenditures for the treatment plants and collection system, respectively. •The treatment plant expenditures include maintenance services and materials (budget objects 54010, 54020). •The collection system expenditures include maintenance services and materials (budget objects 54010, 54020, 53180). •These costs represent the operations and maintenance costs of fixed assets, including operationally funded repair/replacement projects. Figure 4-3. Five-Year Historical Maintenance Costs for Treatment Plants $0 $5 $10 $15 $20 $25 $m i l l i o n s Expense Budget 2021 Asset Management Plan 134 Figure 4-4. Five-Year Historical Maintenance Costs for Collection System $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 $m i l l i o n s Expense Budget 2021 Asset Management Plan 135 4.2.2 Three-Year Look-Ahead Maintenance Expenditures Table 4-1 shows operational-funded projects identified to date and includes the projected annual expenditures. The projects are grouped by location (Plant No. 1, Plant No. 2, Joint, and Collection System), and then sorted by the project start fiscal year. The list encompasses projects identified as of August 31, 2021, with an expected construction cost exceeding $50,000. It is likely FY21-22 and beyond will fluctuate based on the condition of assets as they age. Additionally, projects in the following list represent expenditures that are operationally funded and capital in nature. Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost Collection System Projects PRN- 00159 MP-307 Bushard Diversion Structure Repair $1,421,409 $1,421,409 PRN- 00449 FRC-0002 Bay Bridge Pump Station Valve Replacement $803,875 $803,875 PRN- 00527 A Street and 15th Street pump station valve replacement and assessment $300,000 $300,000 $600,000 PRN- 00584 FRC-0004 Seal Beach suction and isolation valve Replacement $470,480 $470,480 PRN- 00592 FRC-0007 Redhill Relief Sewer Liner Repair at SR-55 $170,062 $170,062 PRN- 00677 Removal of Yorba Linda Spur Biofilter Odor Control $65,000 $65,000 PRN- 00713 Manhole Access Improvements on the Santa Ana River Trail $65,000 $65,000 PRN- 00728 FRC-0009 Repair of Incoming Sewer at Bitter Point Pump Station $373,491 $373,491 PRN- 00730 FRC-0010 Warner Avenue Vault Cover Replacements $230,000 $180,763 $410,763 PRN- 00734 Slater Pump Station Valve Replacement Project $175,000 $175,000 PRN- 00766 FRC-0011 Richfield Sub-trunk Encasement at $64,870 $64,870 2021 Asset Management Plan 136 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost BNSF Crossing at Orangethorpe Ave. and Richfield Rd. PRN- 00767 Lido PS - Bathroom Reconfigure $50,000 $50,000 PRN- 00779 FRC-0012 Springdale-Relief Concrete Encasement Extension at Wintersburg Channel $220,894 $220,894 PRN- 00790 Lido PS Valve Replacement $210,000 $210,000 PRN- 00793 FRC-013 Bay Bridge Pump Station Force Main Valve Replacement $433,648 $433,648 PRN- 00803 Wintersburg Channel Miller- Holder Siphon Assessment $120,000 $120,000 7-66 Sunflower Trunkline Liner Repairs $3,945,372 $700,000 $4,645,372 Rhone and Heil Easement Restoration $250,000 $250,000 Joint Projects PRN- 00627 P1/P2 Cen Gen Engine Ignition Control System Obsolescence Repair $250,000 $250,000 PRN- 00630 FRJ-0003 Interplant Gas Line Blow Off Vaults $186,703 $186,704 $373,407 PRN- 00699 Cen Gen (Joint) Basement Access Hatch Fall Restraint $50,000 $50,000 PRN- 00729 Cen Gen, Digester and DAFT Tunnels Comb. Gas Detection Systems $150,000 $300,000 $300,000 $750,000 PRN- 00754 District HVAC Assessment for $383,000 $383,000 2021 Asset Management Plan 137 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost Infectious Aerosol Mitigation Plant No. 1 Projects PRN- 00409 P1 Trickling Filter Low Voltage Cable Assessment $337,680 $337,680 PRN- 00478 P1 AS2 Clarifier #31 Catwalk - Coatings $81,230 $81,230 PRN- 00492 FR1-0011 P1 VFD Replacements $250,000 $300,000 $550,000 PRN- 00517 PB-7 Generator Radiator Repair $86,400 $86,400 PRN- 00520 P1 AS1 Blower Flowmeter Replacement $76,500 $76,500 PRN- 00525 FR1-0005 P1 Cen Gen 125VDC and 24DC Battery System $100,000 $618,464 $718,464 PRN- 00540 FR1-0013 Truckloading, Digesters 9 and 10, and Silo Cake Pumps Platform Request $325,604 $325,604 PRN- 00567 P1 Primary Basin Rebar Protection Blanket Contract $90,566 $90,566 PRN- 00569 P1 Emergency Generator Relay Upgrade $190,000 $190,000 PRN- 00580 An Interim Solution for Thickening Centrifuges Flow and TSS Readings $54,000 $54,000 PRN- 00598 Standby Generator Diesel Day Tank Improvements at Plant No.1 $60,000 $60,000 PRN- 00618 FR1-0014 P1 Laboratory HVAC Controls Repair $212,830 $212,830 2021 Asset Management Plan 138 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost PRN- 00632 FR1-0012 Rebuild Shop Wood Floor Replacement & JIB Crane $75,000 $75,393 $150,393 PRN- 00676 Digester Ferric Injection Pipe $65,000 $65,000 PRN- 00696 Primary Scrubber H2S Analyzer Retrofits at Plant No.1 $70,000 $70,000 PRN- 00698 AS1 Waste-activated Sludge Pump Capacity $0 $500,000 $500,000 PRN- 00722 P1 Digester Mixing Pump and Piping Vibration Mitigation $280,000 $280,000 PRN- 00725 MSP#4 Feeder Cable Low Mega-ohm Reading to Ground on Phase B $245,000 $245,000 PRN- 00735 Plant 1 PEPs No. 3 Variable Speed Drive Replacement $113,889 $113,889 PRN- 00739 Plant No. 1 Cake Pump Water Box Improvements $586,400 $586,400 PRN- 00744 Plant 1 Power Building 5 Motor Control Centers Process Loads Configuration $550,000 $550,000 PRN- 00758 FR1-0015 P1 Waste Hauler Station Security Trailer Power $73,800 $73,800 PRN- 00771 P1 Bldg 6 Elevator Modernization $182,000 PRN- 00782 AS1 72-inch Influent Valve Coating Repair $45,900 $45,900 PRN- 00792 Plant 1 AS1 Blower Building Turbine Generator Controls Upgrade $700,000 $700,000 2021 Asset Management Plan 139 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost PRN- 00797 Access Ladder Replacement at the T&D Odor Control Facility $60,000 $60,000 PRN- 00799 P1-33/37 Primary Effluent Piping Pressure Manhole at Plant 1 $100,000 $100,000 PRN- 00800 Trickling Filter Clarifier Drain Valve Replacement $125,000 $125,000 PRN- 00804 Influent Pipe Repairs of Primary Sedimentation Basins 3 and 4 at Plant No. 1 $280,000 $280,000 P1 Digester Cleaning $1,300,426 $300,000 $1,600,426 P1 Centrifuge Maintenance $823,000 $100,000 $923,000 Med. Voltage Cable Testing SVCs $251,655 $240,000 $491,655 On-call HVAC Services $150,000 $150,000 $300,000 Plant No. 2 Projects PRN- 00314 P2 Cen Gen Supply Air Fan Rehabilitation $297,000 $297,000 PRN- 00401 FR1-0008 P2 Headworks Low Voltage Cable Assessment $277,000 $315,347 $592,347 PRN- 00438 FR2-0013 Trickling Filter Waste Sludge Pump Room Exhaust Fan Relocation at Plant No. 2 $369,700 $369,700 PRN- 00499 P2 EPSA VFD Upgrades $22,935 $22,935 $45,870 PRN- 00513 P2 Truckloading Auger Replacement $190,000 $190,000 PRN- 00536 Plant No. 2 Cen Gen Instrument Air $250,000 $250,000 2021 Asset Management Plan 140 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost Compressor Replacement PRN- 00571 FR2-0022 P2 Digester 'O' Structural Repairs $188,285 $188,285 PRN- 00572 FR2-0018 P2 AS Plant Clarifier Rehab (6) - Phase II $3,700,000 $1,565,000 $5,265,000 PRN- 00616 Cen Gen Generator #5 Electrical Svc and Repair $85,000 $85,000 PRN- 00619 P2 Truck Loading Sliding Frame Hydraulic Cylinders Replacement $60,000 $60,000 PRN- 00633 FR2-0023 P2 AS Plant Secondary Clarifier Safety Entry Improvements $647,574 $647,574 PRN- 00634 P2 TFSC RSS Pumps Repair for Low Seal Water Flow $38,846 $38,846 PRN- 00643 P2 TF-A Rotary Distributor Damage Evaluation and Repair $100,000 $100,000 PRN- 00680 P2 Distribution Center H: 480V Switchgear Relay Replacement & Auto Transferring $61,500 $61,500 PRN- 00682 P2 Screenings Loading Building Catwalk Installation $54,000 $54,000 PRN- 00684 P2 Digester Maintenance Projects $1,249,441 $793,000 $2,042,441 PRN- 00690 FR2-0024 480V Cable Replacement at P2 $338,126 $338,126 PRN- 00731 P2 Trunkline Biotower #3 Inspection and Media Sampling $99,650 $99,650 2021 Asset Management Plan 141 Table 4-1. Planned Operational-Funded Maintenance Projects in FY21-22 through FY23-24 (as of August 31, 2021) PRN NO. Alt Project No. Project Title FY21-22 FY22-23 FY23-24 3-Year Total Cost PRN- 00736 Men's Shower Stall Replacement at Plant No. 2 $74,300 $74,300 PRN- 00742 FR2-0025 P2 Digester O-T, R-Q Bridge Repairs $80,000 $213,406 $293,406 PRN- 00757 Primary Distribution Structure B Gates Repair at Plant No. 2 $309,500 $309,500 PRN- 00764 EPSA Generator Set Engine Oil Leak Repair $70,000 $70,000 PRN- 00770 P2 PEPS Pump Condition Assessment $80,000 $80,000 PRN- 00780 Plant No. 2 Trickling Filter Pump Station VFD Replacement $234,000 $234,000 PRN- 00788 P2 Maintenance Cubicle Renovation $53,846 $53,846 PRN- 00801 Plant No. 2 Screening Loading Exhaust Fan 1 Feeder Cable Repair $56,000 $56,000 PRN- 00811 120-in Ocean Outfall Immediately Required Repairs $800,000 $800,000 P2 Digester Cleaning $1,000,000 $500,000 $1,500,000 P2 Centrifuge Maintenance $78,789 $101,000 $179,789 P2 Headworks and EPSA Generator Load Bank Testing $75,840 $75,840 PRN = Project Request Number APPENDIX A RESOURCE RECOVERY PLANT NO. 1 MAP ELLIS AVENUE WAR D S T R E E T GARFIELD AVENUE SANT A A N A R I V E R HEADWORKSPRELIMINARY TREATMENT PRIMARY CLARIFIERS TRICKLING FILTERS SECONDARY CLARIFIERS DIGESTERS PRIMARYCLARIFIERS AERATION BASINS 11-16 AERATION BASINS 1-10 SECONDARYCLARIFIERS SECONDARYCLARIFIERS 1-26 THICKENING &DEWATERINGFACILITY DAF SOLIDS STORAGE/TRUCK LOADINGBLOWER BLDG 1 16 - 31 6 - 15 CENTRAL POWERGENERATION SCRUBBERS & CHEMICAL HANDLING CONTROL CENTER SCRUBBERS ORANGE COUNTYWATER DISTRICT BLOWER BLDG 2 SEFE EQUALIZATION TANKS GWRS SCREENINGSFACILITY 66kV DISTRIBUTION 12kV DISTRIBUTION CENTER GAP PS ENGINEERING TRAILERS A B CONTRACTS & ENGINEERING TRAILERS E F ADMINISTRATIONHRFLEETSERVICES B8WAREHOUSE STORAGE BLDGS B7 B1B3 BLDGB BLDG A BLDG 5 BLDG 6 LABORATORY METERING & DIVERSION WASTEHAULER DUMPSTATION STEVE ANDERSON LIFT STATION PCI TRAILER RISKMANAGEMENT TRAILER WSSPS NORTH PERIMETER ROAD FLEET DRIVE WEST P E R I M E T E R R O A D FUE N T E S R O A D EAST P E R I M E T E R R O A D STREED PAR K W A Y PROCE S S L A N E MIDWAY LANE FUE N T E S R O A D WES T P E R I M E T E R R O A D CM T R A I L SOUTH PERIMETER ROAD FINAL WAY PLANT WATER PS 3 4 5 1 , 2 2 1 27 29 31 3334 32 Note: See table in the executive summary for acronym definitions Wastewater Facilities Solids Facilities Central Generation Facility Odor Control and Chemical Additon Facilities Support Facilities Orange County Water District Facilities Reclamation Plant No. 1 Boundary APPENDIX B RESOURCE RECOVERY PLANT NO. 1 PROCESS DIAGRAM Unit Process Schematic OC San Reclamation Plant No. 1 rev. 10/21/20 Primary Influent Plant Influent LEGEND Primary Effluent Secondary Effluent Alternate Routing Plant Discharge Solids Chemical Addition Foul Air Digester Gas from OCWD NOTE: Thicker lines denote main flow direction. Metering & Diversion (M&D)Structure Sunflower Pump Station SteveAndersonLift Station Wastehauler Station HeadworksNo. 1Pumps (2) Sc u m Sl u d g e Scum Sc u m Sl u d g e TF Sludge Dr a i n Sl u d g e & S c u m D e c a n t Sl u d g e (o v e r f l o w o n l y ) Centrate Interplant High Pressure Digester Gas Line (overflow only) Underflows Aerated GritChambers1,2,3,4,5 Gravity GritChambers(2) Splitter Box HeadworksNo. 2Pumps (5) SludgeDigesters 7–16 Waste-ActivatedSludge (WAS)Pumps (6) WASPumps (4) DissolvedAir FlotationThickners(DAFTS) (6) Polymer Polymer Ferric Chloride(as required) 6 Influent Trunklines Influent Hot Water Hot Water(to Heat Exchanger)Cold Water Scrubber 9 Scrubber 10 (Biotower) Thickening and Dewatering Scrubbers 1, 2, 3 Boiler 2 (Hot Water Boiler) Hydrogen Peroxide Hydrogen Peroxide HydrogenPeroxide Screenings to Landfill Grit toLandfill to Plant No. 2CenGen to Cooling/HeatingAdmin. Bldg, Lab,Control Center 3 1 Central PowerGeneration System(3 engines, 3 boilers) DewateringCentrifuges (3) BarScreens1,2,5,6 Truckloading Hopper (1) Pumps (4) GasCompressorBldg GasFlares (3) HoldingDigesters No. 5& 6 78-Inch Interplant Trunkline to Plant No. 2 Interplant Trunkline to Plant No. 2 Cake TransferStation (3 pumps) Scrubbers 1,2,3,4 Grit toLandfill SEJunctionBox 2 SEJunctionBox 5 SEJunctionBox 6 SEJunctionBox 7 SEJunctionBox 4 SEJunctionBox 3 TFSEJunctionBox 1 (2) 108-inch lines Scum (2) 108-inch lines Sump Waste (SW) Lime Waste (2 lines) GWRS Water (emergency flow) GW R S W a t e r ( e m e r g e n c y f l o w ) 66-inch line 66-inch line 84-inch line 84-inch line GAPBackwash GA P B a c k w a s h GWRSWastestreams(42"ROC)(24"Brine) to Plant No. 2interplant line GW R B a c k w a s h ( B W W ) Backwash (BWW) EffluentJunctionBox (EJB)OCWD-ownedPump Stationfor GAP Water OCWD-ownedGWR SystemScreenings Facility 66-inch to SantaAna River InterplantTrunkline toPlant No. 2Outfall 120-inch 84-inch to OCSDWSSPS to OCSD 78-inchInterplant Trunklineto Plant No. 2 Influent to OCSDPEDB2 (effluent 108-inch) to OCSDPrimary Clarifiers6-31 OCWD-ownedGWR SystemFacilities Plant 1 WaterPump Station JunctionBox A TFSEJunctionBox 2 Facility Use PrimaryEffluentDistributionBox (PEDB2) RedwoodWeir(PEDB1) InterplantLine Polymer Trickling FilterSecondaryClarifiers (2) PrimaryEffluentJunctionBox (PEJB) TFEBox SEJB Bleach Bleach Bleach Bleach Bleach Bleach Scrubbers 5–8 TricklingFilters (2) (recirculation line) Trickling FilterInfluent Pumps (3) TFSEJunctionBox 3 TFSEJunctionBox 5 Float Thickened Waste-Activated Sludge (TWAS) Trickling FilterSludge Pumps(4) SE Junction Box 1 valve WasteSide StreamPump Station(WSSPS)(3 pumps) Primary EffluentPump Station(PEPS) (3) East BasinDistributionStructure Ferric Chloride &Hydrogen Peroxide(separate lines to each box) DilutionWater DilutionWater DilutionWater Polymer Caustic Caustic Bleach Sulfuric Acid Caustic SodaBleach Bleach FerricChloride Return-ActivatedSludge (RAS)Pumps (12) RASPumps(5) Aeration Basins 1-10 Aeration Basins 11-16 (weiroverflow) Secondary Clarifiers 1-26PrimaryClarifiers6–31 TFSEJunctionBox 4 CarbonScrubbers (2) Trickling Filters Aeration Basins (AS2) ThickeningCentrifuges (3) Dewatered Cake Centrifuge Thickened Sludge Ce n t r i f u g e T h i c k e n e d S l u d g e Scum Sludge BlendTanks (3)Polymer Sl u d g e Secondary Clarifiers 27-34 CentratePumpsStation (3) Storage Silos 1,2,3,4 JunctionBox C RecycleBiosolids 2 GWRSWastestreams(42"ROC)(24"Brine) PrimaryClarifiers1–5 JunctionBox B (not in use)(not in use) (not in use) (peroxide not in use) -------8 I ■--~·-···~--,--1 I I I ·-·------~-------------------------------1 I I I I I I ---------· _J lJ] • I ~----_-_-_-_-_-_-_-_-_-_-_-_ ..... _ [J .... I I I I I I ◄--: I I I ◄--J D t ~ ••• , --■-~ I I --.-□ • ___________ .., --- ------------~---------- -----------------------------------------------------------------· ---..----------------------------------- ___________ .... ---► ---► ---► ---► ---► ---► ---► ---► ---► ==> ,, ,, ,, ,, ,, ,, ----► ----► .. ------------.. --------. .,. • • • • • • • • • • • • •••••••.,I I APPENDIX C TREATMENT PLANT NO. 2 MAP BROO K H U R S T S T R E E T P A C I F I C C O A S T H I G H W A Y T A L B E R T M A R S H SAN T A A N A R I V E R DIGESTERS AE R A T I O N B A S I N S S E C O N D A R Y C L A R I F I E R S PRIMARY CLARIFIERS PRIMARYCLARIFIERS DEWATERING CENTRIFUGES TRUCK LOADING P E P S O X Y G E N FA C I L I T Y DAF SURGETOWER 1 SURGE TOWER 2 NORTH SCRUBBERS HEADWORKSPRELIMINARYTREATMENT GRITBASINS HEADWORKS SCRUBBERS CENTRAL POWERGENERATION OCEAN OUTFALL BOOSTER STATION TRICKLING FILTERS SOLIDS C O N T A C T REAERA T I O N REACTO R S TRICKLIN G F I L T E R CLARIFI E R S 12kV SERVICE CENTER SOUTHSCRUBBERS MAINT E N A N C E WAREHOUSE OPERATIONSCENTER ENGINEERING/CONSTRUCTION MGMT TRAILERS MORR I S O N A V E N U E MORRISON AVENUE WEST P E R I M E T E R R O A D EAS T P E R I M E T E R R O A D SO U T H P E R I M E T E R R O A D EAS T P E R I M E T E R R O A D FINALEFFLUENTSAMPLINGSTATION PRIMARYCLARIFIERS EPSAPUMP BUILDING E P S A E L E C T R I C A L B U I L I D I N G BI O F I L T E R SODIUMBISULFITE FACILITY DAFPOLYMER SOU T H P E R I M E T E R R O A D PRIMARYPOLYMER FACILITY Note: See table in the executive summary for acronym definitions Wastewater Facilities Solids Facilities Central Generation Facility Odor Control and Chemical Additon Facilities Effluent Disposal Support Facilities Treatment Plant No. 2 Boundary -· . . D --D . . -; • =• APPENDIX D TREATMENT PLANT NO. 2 PROCESS DIAGRAM – BEFORE GWRS EXPANSION Wetwell JunctionBox A(JBA) Junction Box 8(JB8) Final SamplerBldg. Sl u d g e & S c u m DAFT D (underflow) & AS Plant Process Drainage Float Thickened Waste-Activated Sludge (TWAS) Dewatering Scrubbers Biofilter Scrubbers G (Biotower) Ocean OutfallBooster Station(OOBS) (5 pumps) SodiumBisulfite SodiumBisulfite Aeration Basins (8) Secondary Clarifiers A–L 12 0 - i n c h l i n e Emergency Overflow 66 - i n c h l i n e 84 - i n c h l i n e Facility Use Primary EffluentPump Station(PEPS) (4) WasteStreamPumpStation Hoppers A, B andTruckloading BiosolidsRecycle Bleach Bleach Return-ActivatedSludge (RAS)Pumps (6) Dissolved Air Flotation Thickners (DAFTs) A–D Waste-ActivatedSludge (WAS) Pumps (4) CakeTransfer (5 pumps) DilutionWater DilutionWater Polymer Polymer 5 Influent Trunklines including 78-InchInterplant Trunkline(Raw Sewage fromPlant No. 1 M&Dand GWRSwastestreams) DiversionStruture Ce n t r a t e SurgeTowerNo. 2 SurgeTowerNo. 1 Plant WaterPump Station Santa Ana RiverOverflow (SARO)(Serial Port 003) 120-inchOutfall(Serial Port 001) Emergency78-inchOutfall(Serial Port 002) Centrifuge (5) Carbon Scrubber Sludge Blending Facility Central Power Generation System (5 engines, 5 boilers, 1 steam turbine) Junction Box 4 TrunklineOdor Control(3 Biotowers) PrimaryClarifiersD–G PrimaryClarifiersH–L PrimaryClarifiersM–Q Bleach Gas CompressorBldg. Gas Flares (3) Interplant High Pressure Digester Gas Line fromPlant No. 1 EffluentPumpStationAnnex(EPSA)(3 pumps) Wetwell Grit Handling& Loading (4)Rag Handling& Loading (4) VortexGritBasins(6) Headworks DPumps (7)BarScreens(6) Primary Influent Plant Influent LEGEND Unit Process Schematic OC San Treatment Plant No. 2 rev. 12/01/20 Primary Effluent Secondary Effluent Alternate Routing Plant Discharge Solids Chemical Addition Foul Air Digester Gas Grit and Screenings NOTE: Thicker lines denote main flow direction. HydrogenPeroxide Ferric Chloride A Segment(F,G,H, N,O,T) Sludge Digesters B Segment(P,Q,R,S) C Segment(C,D,E, L,M)HoldingDigesters (I,J,K) Ho t W a t e r (t o H e a t E x c h a n g e r ) ChemicalScrubber &Carbon Scrubbers(A-C) Sl u d g e a n d Sc u m D e c a n t SecondarySettlingClarifiers(A-F) Solids ContactRe-aerationBasins (A-D) Bleach TricklingFilters (A,B,C) Trickling FilterInfluent Pumps(6) Return SecondarySludge (RSS)Pumps (12) Waste SecondarySludge (WSS)Pumps (3) Interplant Trunklines (from Plant No.1 EJB) Ferric Chloride& Bleach(separate lines to each box) DistributionSystem SplitterBox Primary Metering MeteringStructure Polymer DilutionWater A B C South Scrubber Complex U–Z Headworks Odor Control (8 Chemical Scrubbers & 13 Biotowers) North Scrubber Complex M–T (Q Biotower) Primary Effluent Distribution Structure (PEDS) Caustic Bleach Caustic Bleach Caustic Bleach CarbonScrubbers(3) High Purity Oxygen A t h r o u g h C D A F T S ( u n d e r f l o w ) TruckloadingOdor Scrubber A C B Gas Compressor Cooling Water (not in use) i ! □□□□ [] b [J t t 0 --------------------------------------------------------~ □□ I I I ◄---~-------J--------· 0 0 0 0 i ! □□ -+♦ 0 ------------------------------------------· : I I I I I I I ~~ 0 ·-------------------------------------[J[J ~ -+ -+ -+ -+ -+ -+ -+ -+ -+ -+ APPENDIX E TREATMENT PLANT NO. 2 PROCESS DIAGRAM – AFTER GWRS EXPANSION Wetwell JunctionBox A(JBA) Junction Box 8(JB8) Final SamplerBldg. Sl u d g e & S c u m DAFT D (underflow) & AS Plant Process Drainage Float Thickened Waste-Activated Sludge (TWAS) Dewatering Scrubbers Biofilter Scrubbers G (Biotower) Ocean OutfallBooster Station(OOBS) (5 pumps) SodiumBisulfite SodiumBisulfite *Aeration Basins (8) *Secondary Clarifiers A–L 12 0 - i n c h l i n e Emergency Overflow 66 - i n c h l i n e 84 - i n c h l i n e Facility Use Primary EffluentPump Station(PEPS) (4) WasteStreamPumpStation Hoppers A, B andTruckloading BiosolidsRecycle Bleach Bleach Return-ActivatedSludge (RAS)Pumps (6) Dissolved Air Flotation Thickners (DAFTs) A–D Waste-ActivatedSludge (WAS) Pumps (4) CakeTransfer (5 pumps) DilutionWater DilutionWater Polymer Polymer 4 InfluentTrunklines DiversionStructure Ce n t r a t e SurgeTowerNo. 2 SurgeTowerNo. 1 Plant WaterPump Station Santa Ana RiverOverflow (SARO)(Serial Port 003) 120-inchOutfall(Serial Port 001) Emergency78-inchOutfall(Serial Port 002) Centrifuge (5) Carbon Scrubber Sludge Blending Facility Central Power Generation System (5 engines, 5 boilers, 1 steam turbine) Junction Box 4 TrunklineOdor Control(3 Biotowers) *PrimaryClarifiersD–G PrimaryClarifiersH–L PrimaryClarifiersM–Q Bleach Gas CompressorBldg. Gas Flares (3) Interplant High Pressure Digester Gas Line fromPlant No. 1 EffluentPumpStationAnnex(EPSA)(3 pumps) Wetwell Grit Handling& Loading (4)Rag Handling& Loading (4) Headworks D Pumps (7) BarScreens (6) rev. 10/21/20 HydrogenPeroxide Ferric Chloride A Segment(F,G,H, N,O,T) Sludge Digesters B Segment(P,Q,R,S) C Segment(C,D,E, L,M)HoldingDigesters (I,J,K) Ho t W a t e r (t o H e a t E x c h a n g e r ) ChemicalScrubber &Carbon Scrubbers(A-C) Sl u d g e a n d Sc u m D e c a n t SecondarySettlingClarifiers(A-F) Solids ContactRe-aerationBasins (A-D) Bleach TricklingFilters (A,B,C) Trickling FilterInfluent Pumps(6) Return SecondarySludge (RSS)Pumps (12) Waste SecondarySludge (WSS)Pumps (3) Ferric Chloride& Bleach(separate lines to each box) DistributionSystem SplitterBox Metering Structure Polymer DilutionWater A B C South Scrubber Complex U–Z Headworks Odor Control (8 Chemical Scrubbers & 13 Biotowers) North Scrubber Complex M–T (Q Biotower) Primary Effluent Distribution Structure (PEDS) Caustic Bleach Caustic Bleach Caustic Bleach CarbonScrubbers(3) High Purity Oxygen A t h r o u g h C D A F T S ( u n d e r f l o w ) TruckloadingOdor Scrubber A C B Gas Compressor Cooling Water Overview Weir Box Diversion Structure OCWD EQ Tank and Pumps To GWRS through the existing 66-inch Interplant Line Primary Influent Plant Influent LEGEND Primary Effluent Secondary Effluent Alternate Routing Plant Discharge Solids Chemical Addition Foul Air Digester Gas Grit and Screenings NOTE: Thicker lines denote main flow direction. GWRS 1 Non-Reclaimable 3 Reclaimable 3 Non-Reclaimable 3 Reclaimable 3 Non-Reclaimable 4 Reclaimable 3 Non-Reclaimable 3 Reclaimable VortexGrit Basins(6) Primary Metering 78-interplantline containingSARI, P1recycle flow,and GWRSwastestreams A B C (Reclaimable) (Non-Reclaimable) Plant No.1 EJB) Trunklines (fromInterplant To GWRS intake at Plant No. 1 After 2023, A-side primary clarifiers and AS Plant will treat the non-reclaimable flow, and B&C-sides primary clarifiers and TF/SC will treat the reclaimable flow to GWRS. * Major non-reclaimable flow treatment process units Unit Process Schematic — OC San Treatment Plant No. 2 Future Process after GWRS Final Expansion in 2023 (not in use) ' l □□□□ l [] b [J t U-:o n=:Ec: 0 □□ I I I ◄---~-------J--------· 0 000 ' l □□ --+. ------------------------------------------· : I I I I I I I -n·----------► 0 ~i----r-=~ l f 0 ·• ·------------------------------------[J[J ~ -+ -+ -+ -+ -+ -+ I I I I -+ -+ -+ -+ -+ APPENDIX F AM KPI SUPPLEMENTAL INFORMATION Appendix F Tables and Graphs Plant No. 1 Table 3. 1 Proactive Maintenance (PM) Percent for Reclamation Plant No. 1 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 25%39%39% Primary 29%39%32% Interplant 69%84%82% Activated Sludge 58%53%64% Trickling Filters 55%56%53% Digesters 34%46%46% Solids Handling Facilities 31%34%42% Central Power Generation 40%64%62% Electrical Distribution 77%68%65% Utilities 43%33%30% Table 3. X Proactive Maintenance (PM) Percent for Reclamation Plant No. 1 Secondary Process Area FY 18/19 FY 19/20 FY 20/21 Activated Sludge 1 61%47%65% Activated Sludge 2 51%59%62% Trickling Filters 55%56%53% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY18/19 FY19/20 FY20/21 Preliminary Treatment Primary Treatment Interplant Plant 1 Proactive Work - Preliminary/Primary Treatment and Interplant Assets 0% 20% 40% 60% 80% 100% FY18/19 FY19/20 FY20/21 Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Solids Handling - Digesters Solids Handling - Facilities Plant 1 Proactive Work - Secondary Treatment and Solids Handling Assets 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY18/19 FY19/20 FY20/21 Central Power Generation Electrical Distribution Utilities Plant 1 Proactive Work - Power Generation, Distribution and Utilities Table 3. 5 Break-in Percent for Reclamation Plant No. 1 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 16%20%24% Primary 30%28%23% Interplant 0%16%7% Activated Sludge 14%14%11% Trickling Filters 4%10%18% Digesters 38%20%27% Solids Handling Facilities 37%22%24% Central Power Generation 29%11%14% Electrical Distribution 5%5%10% Utilities 26%21%26% 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Preliminary Treatment Primary Treatment Interplant Plant 1 Break In Work - Preliminary, Primary Treatment and Interplant Assets 0% 10% 20% 30% 40% 50% FY18/19 FY19/20 FY20/21 Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Solids Handling - Facilities Solids Handling - Digesters Plant 1 Break In Work - Secondary Treatment and Solids Handling Assets - Plant 1 - Maintenace Cost FY2021 FY19/20 FY18/19 Interplant 1,274$ 129$ 98$ Utilities 116,792$ 77,631$ 72,507$ Central Power Generation 203,897$ 84,162$ 104,694$ Electrical Distribution 343,786$ 99,052$ 84,335$ Solids Handling - Digesters 471,345$ 65,939$ 108,286$ Solids Handling - Facilities 1,020,481$ 376,349$ 186,478$ Secondary Treatment - Activated Sludge 573,375$ 189,689$ 300,845$ Secondary Treatment - Trickling Filters 19,661$ 36,448$ 8,680$ Primary Treatment 235,044$ 322,086$ 244,157$ Preliminary Treatment 277,461$ 182,331$ 126,066$ 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Central Power Generation Electrical Distribution Utilities Plant 1 Break In Work - Power Generation, Distribution and Utilities InterplantUtilitiesCentral Power GenerationElectrical DistributionSolids Handling - DigestersSolids Handling - FacilitiesSecondary Treatment - Activated SludgeSecondary Treatment - Trickling FiltersPrimary TreatmentPreliminary Treatment $- $20 0 , 0 0 0 $40 0 , 0 0 0 $60 0 , 0 0 0 $80 0 , 0 0 0 $1, 0 0 0 , 0 0 0 $1, 2 0 0 , 0 0 0 FY18/19 FY19/20 FY2021 Plant 1 Maintenance Costs - Materials & Services ■ • ------I ■ ■ Plant 1 - Availability Percent Availability FY18/19 FY19/20 FY20/21 Preliminary Treatment 91%95%99% Primary Treatment 88%95%97% Interplant 100%100%94% Secondary Treatment - Activated Sludge 94%92%93% Secondary Treatment - Trickling Filters 97%100%100% Solids Handling - Digesters 99%98%99% Solids Handling - Facilities 99%99%99% Plant 1 -Maintenance Labor Hours FY20/21 FY19/20 FY18/19 Interplant 43 16 33 Utilities 1,680 1,299 1,304 Central Power Generation 2,706 2,577 2,994 Electrical Distribution 2,999 2,838 2,305 Solids Handling - Digesters 2,765 2,165 2,243 Solids Handling - Facilities 7,215 6,754 3,499 Secondary Treatment - Activated Sludge 6,634 6,709 8,281 Secondary Treatment - Trickling Filters 860 655 692 Primary Treatment 5,164 4,464 5,000 Preliminary Treatment 3,954 3,784 4,355 Interplant Utilities Central Power Generation Electrical Distribution Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment -2,000 4,000 6,000 8,000 10,000 FY18/19 FY19/20 FY20/21 Plant 1 Maintenance Labor Hours ■ ■ ■ Plant No.2 Table 3. 2 Proactive Maintenance (PM) Percent for Reclamation Plant No. 2 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 55%64%59% Primary 37%25%35% Activated Sludge 54%48%53% Trickling Filters 64%67%57% Effluent Disposal 61%57%35% Digesters 39%39%55% Solids Handling Facilities 35%41%53% Central Power Generation 58%42%50% Electrical Distribution 84%70%74% Utilities 34%39%44% 0% 20% 40% 60% 80% 100% FY18/19 FY19/20 FY20/21 Preliminary Treatment Primary Treatment Effluent Disposal Plant 2 Proactive Work - Preliminary/Primary Treatment and Effluent Disposal Assets 0% 20% 40% 60% 80% 100% FY18/19 FY19/20 FY20/21 Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Solids Handling - Digesters Solids Handling - Facilities Plant 2 Proactive Work - Secondary Treatment and Solids Handling Assets 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY18/19 FY19/20 FY20/21 Central Power Generation Electrical Distribution Utilities Plant 2 Proactive Work - Power Generation, Distribution and Utilities Table 3. 6 Break-in Percent for Reclamation Plant No. 2 Process Area FY 18/19 FY 19/20 FY 20/21 Preliminary 20%8%11% Primary 17%17%23% Activated Sludge 11%14%10% Trickling Filters 9%17%19% Effluent Disposal 18%17%15% Digesters 20%16%13% Solids Handling Facilities 24%32%21% Central Power Generation 23%20%20% Electrical Distribution 13%7%14% Utilities 32%31%15% 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Preliminary Treatment Primary Treatment Effluent Disposal Plant 2 Break In Work - Preliminary, Primary Treatment and Effluent Disposal Assets 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Solids Handling - Digesters Solids Handling - Facilities Plant 2 Break In Work - Secondary Treatment and Solids Handling Assets Plant 2 - Maintenance Cost FY20/21 FY19/20 FY18/19 Utilities 80,937$ 108,149$ 58,099$ Effluent Disposal 50,630$ 68,107$ 29,777$ Central Power Generation 367,368$ 241,524$ 194,064$ Electrical Distribution 273,276$ 95,924$ 77,611$ Solids Handling - Digesters 76,496$ 101,361$ 118,599$ Solids Handling - Facilities 309,869$ 244,815$ 410,645$ Secondary Treatment - Activated Sludge 305,721$ 293,271$ 228,999$ Secondary Treatment - Trickling Filters 135,668$ 41,765$ 29,523$ Primary Treatment 149,015$ 161,145$ 151,689$ Preliminary Treatment 206,639$ 107,316$ 153,001$ 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Central Power Generation Electrical Distribution Utilities Plant 2 Break In Work - Power Generation, Distribution and Utilities Utilities Effluent Disposal Central Power Generation Electrical Distribution Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment $- $50 , 0 0 0 $10 0 , 0 0 0 $15 0 , 0 0 0 $20 0 , 0 0 0 $25 0 , 0 0 0 $30 0 , 0 0 0 $35 0 , 0 0 0 $40 0 , 0 0 0 $45 0 , 0 0 0 FY18/19 FY19/20 FY20/21 Plant 2 Maintenance Costs - Materials & Services ■ ■ ■ Plant 2 Percent Availability FY18/19 FY19/20 FY20/21 Preliminary Treatment 92%94%92% Primary Treatment 94%84%88% Effluent Disposal 72%71%89% Secondary Treatment - Activated Sludge 91%86%92% Secondary Treatment - Trickling Filter 93%92%91% Solids Handling - Digesters 98%82%88% Solids Handling - Facilities 100%98%99% Plant 2 - Maintenace Labor Hours FY20/21 FY19/20 FY18/19 Utilities 1,782 1,677 1,146 Effluent Disposal 1,038 1,401 1,418 Electrical Distribution 2,443 2,773 2,763 Central Power Generation 5,232 4,726 3,607 Solids Handling - Digesters 2,064 2,015 2,082 Solids Handling - Facilities 5,098 4,789 4,891 Secondary Treatment - Activated Sludge 4,180 4,944 5,049 Secondary Treatment - Trickling Filters 1,940 1,412 1,354 Primary Treatment 2,547 2,581 2,165 Preliminary Treatment 4,301 3,710 3,639 Utilities Effluent Disposal Electrical Distribution Central Power Generation Solids Handling - Digesters Solids Handling - Facilities Secondary Treatment - Activated Sludge Secondary Treatment - Trickling Filters Primary Treatment Preliminary Treatment -1,000 2,000 3,000 4,000 5,000 6,000 FY18/19 FY19/20 FY20/21 Plant 2 Maintenance Labor Hours ■ ■ ■ Pump Stations Table 3. 3 Proactive Maintenance (PM) Percent for Pump Stations Process Area FY 18/19 FY 19/20 FY 20/21 ‘A’ Street 84%86%85% 15th Street 88%88%85% Lido 47%80%42% Bay Bridge 69%65%34% Rocky Point 76%96%84% Bitter Point 84%82%76% Seal Beach 58%55%65% Westside 79%75%74% Edinger 74%81%79% Slater 63%86%86% College 98%91%69% Crystal Cove 82%57%91% Yorba Linda 72%30%92% Main Street 36%66%66% MacArthur 97%66%88% 0% 20% 40% 60% 80% 100% FY18/19 FY19/20 FY20/21 'A' Street PS 15th Street PS Lido PS Bay Bridge PS Rocky Point PS Bitter Point PS Pump Stations Proactive Work 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY18/19 FY19/20 FY20/21 Seal Beach PS Westside PS Edinger PS Slater PS Pump Stations Proactive Work (Con't) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% FY18/19 FY19/20 FY20/21 College PS Crystal Cove PS Yorba Linda PS Main Street PS MacArthur PS Pump Stations Proactive Work (Con't) Table 3. 7 Break in Percent for Pump Stations Process Area FY 18/19 FY 19/20 FY 20/21 ‘A’ Street 12%4%6% 15th Street 2%7%6% Lido 36%27%35% Bay Bridge 11%18%31% Rocky Point 20%4%7% Bitter Point 9%14%14% Seal Beach 27%14%20% Westside 3%7%3% Edinger 12%18%0% Slater 17%7%3% College 0%2%11% Crystal Cove 5%32%6% Yorba Linda 0%29%10% Main Street 60%4%4% MacArthur 3%28%11% 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 'A' Street PS 15th Street PS Lido PS Bay Bridge PS Rocky Point PS Bitter Point PS Pump Stations Break In Work 0% 10% 20% 30% 40% FY18/19 FY19/20 FY20/21 Seal Beach PS Westside PS Edinger PS Slater PS Pump Stations Break In Work (Con't) 0% 10% 20% 30% 40% 50% 60% FY18/19 FY19/20 FY20/21 College PS Crystal Cove PS Yorba Linda PS Main Street PS MacArthur PS Pump Stations Break In Work (Con't) Pump Stations - Maintenance Cost FY20/21 FY19/20 FY18/19 Yorba Linda PS 1,899$ 20,572$ 467$ Westside PS 12,561$ 7,862$ 39,372$ Slater PS 8,200$ 7,190$ 30,382$ Seal Beach PS 34,840$ 39,357$ 4,877$ Rocky Point PS 126$ 95$ 4,270$ Main Street PS 31,724$ 15,705$ 120,387$ MacArthur PS 6,951$ 1,974$ 1,144$ Lido PS 9,256$ 1,564$ 16,070$ Edinger PS 1,040$ 1,303$ 3,915$ Crystal Cove PS 7,000$ 21,309$ 3,489$ College PS 16,210$ 461$ 1,578$ Bitter Point PS 33,194$ 13,573$ 37,860$ Bay Bridge PS 55,315$ 17,214$ 4,052$ 'A' Street PS 4,188$ 3,683$ 8,184$ 15th Street PS 14,467$ 12,704$ 24,944$ Yorba Linda PS Westside PS Slater PS Seal Beach PS Rocky Point PS Main Street PS MacArthur PS Lido PS Edinger PS Crystal Cove PS College PS Bitter Point PS Bay Bridge PS 'A' Street PS 15th Street PS $-$20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 FY18/19 FY19/20 FY20/21 Pump Stations Maintenance Costs - Materials & Services r • r L. r- ■ ■ ■ Pump Stations - Labor Hours FY20/21 FY19/20 FY18/19 Yorba Linda PS 255.5 450 193 Westside PS 416.75 311.5 288 Slater PS 719.25 661 634.5 Seal Beach PS 729.75 905 550.5 Rocky Point PS 232.75 213 263 Main Street PS 837 905 1311.5 MacArthur PS 186.5 203.5 175.5 Lido PS 531.5 298.25 433.25 Edinger PS 165.75 147.25 146.75 Crystal Cove PS 321.5 676.25 410 College PS 339.75 255.75 191.75 Bitter Point PS 884.75 701 558.5 Bay Bridge PS 740.75 417.25 377.5 'A' Street PS 296 329.5 279 15th Street PS 502 516.25 448.75 Yorba Linda PS Westside PS Slater PS Seal Beach PS Rocky Point PS Main Street PS MacArthur PS Lido PS Edinger PS Crystal Cove PS College PS Bitter Point PS Bay Bridge PS 'A' Street PS 15th Street PS 0 200 400 600 800 1000 1200 1400 FY18/19 FY19/20 FY20/21 Pump Stations Maintenance Labor Hours I I I I I I I --I I I I I I I I I I I ■ ■ ■ Table 3. X Availability Percent for Pump Stations Process Area FY 18/19 FY 19/20 FY 20/21 ‘A’ Street 99%100%99% 15th Street 100%97%100% Lido 98%98%98% Bay Bridge 94%86%100% Rocky Point 94%96%98% Bitter Point 100%100%100% Seal Beach 88%90%97% Westside 88%94%94% Edinger 100%100%100% Slater 94%98%96% College 100%100%100% Crystal Cove 100%100%100% Yorba Linda 76%86%88% Main Street 92%95%96% MacArthur 100%99%100% 11/23/2021 1 2021 Asset Management Plan Presented by: Brian Waite, Engineering  Supervisor Operations  Committee December 1, 2021 Intent and Purpose $10.7B assets Replacement Value 2 1 2 "OC San will know the condition of assets we own and will have a plan to operate and maintain these assets to deliver the required level of service, at the lowest life cycle cost, with an acceptable level of risk." ~ James D. Herberg_, OC San General Manager 480 sq. mile• service area 20 ..... }. cltiea served 11/23/2021 2 Plant No. 1 Condition and Projects Average Remaining Useful Life (RUL) Score Map 3 Plant No. 1 Condition and Projects P1‐105 Headworks  Rehabilitation at Plant  No. 1 Project Budget: $406M  P1‐126 Primary  Sedimentation Basins No.  3‐5 Replacement  Project Budget: $118M  P1‐140 Activated Sludge 1  & Secondary Clarifier  Rehabilitation   Project Budget: $270M  Average Remaining Useful Life (RUL) Score Map 4 3 4 ••lttA;.<S.,.an • ttUI.; s-10.,..... ) • llUL 11-lS'l'ff" • JtUL ll-20yeen ••IUJl >JOY'N", ••lttA;.<S.,.an • ttUI.; s-10.,..... ) • llUL 11-lS'l'ff" • JtUL ll-20yeen ••IUJl >JOY'N", @· Preliminary Treatment @· Central Generation @ •Primary Treatment @· utllitiH @-Second.arvTreatmerot @-~ids~ndlin& @· Preliminary Treatment @· Central Generation @ •Primary Treatment @· utllitiH @-Second.arvTreatmerot @-~ids~ndlin& 11/23/2021 3 Plant No. 2 Condition and Projects Average Remaining Useful Life (RUL) Score Map 5 Plant No. 2 Condition and Projects P2‐98A A‐side Primary  Clarifier Replacement Project Budget: $214M  P2‐128 TPAD Digester  Facility Project Budget: $455M  P2‐137 TPAD Digester  Rehabilitation  Project Budget: $41M  Average Remaining Useful Life (RUL) Score Map 6 5 6 ••lttJl.;<5.,..en 4 • IUJI.; S-l0\'Ht1 ) •IIUL 11-1.SY'ff"'I • Ill.IL 11-20.,..en ••JlUl >20Y'ff"'I ••lttJl.;<5.,..en 4 • IUJI.; S-l0\'Ht1 ) •IIUL 11-1.SY'ff"'I @-Pre!lmlnaryTrea1ment @-SOiids Handling @-Prlm.irylre,1tment @· Central Ge~tion @· Second11ry Trutment @· Utllitiots @-Pre!lmlnaryTrea1ment @-SOiids Handling @-Prlm.irylre,1tment @· Central Ge~tion @· Second11ry Trutment @· Utllitiots 11/23/2021 4 Pump Station Condition and Projects Average Remaining Useful Life (RUL) Score Map 7 Pump Station Condition and Projects Condition  Score Number of  Pump Stations 52 45 38  20 10  Average Remaining Useful Life (RUL) Score Map 8 7 8 ••lttJl.;<5.,..en • • IUJI.; S-l0\'Ht1 ) •IIUL 11-1.SY'ff"'I • Ill.IL 11-20.,..en ••lttJl.;<5.,..en 4 • IUJI.; S-l0\'Ht1 ) •IIUL 11-1.SY'ff"'I • Ill.IL 11-20.,..en ----~,, ... -, --... ,...__ f @i:132!11®.r:mOO ,' I / ___ :' f-/ ,' ,/\-" ... ,.; ',, \ \ -<' .. , ·-,~-··, ..... : 11/23/2021 5 Pump Station Condition and Projects 3‐67 Seal Beach Pump  Station Replacement Project Budget: $79M 5‐67 Bay Bridge Pump  Station Replacement Project Budget: $74M Condition  Score Number of  Pump Stations 52 45 38  20 10  Average Remaining Useful Life (RUL) Score Map 9 Gravity Sewer Condition and Projects Average Remaining Useful  Life (RUL) Score Map 10 9 10 ••lttJl.;<5.,..an • • IUJI.; S-l0\'Ht1 ) •IIUL 11-1SY'ff"'I • Ill.IL II-20.,..an l::,, PumpStation =Forcemains -S-rMaint C_:".:i 0is1riciaounc1ary -Miles 8 -.. -',/'-, .... ; --~ 11/23/2021 6 Gravity Sewer Condition and Projects 1‐24 Greenville Trunk  Improvements Project Budget: $49M 3‐64 Rehabilitation of  Western Regional Sewers Project Budget: $29M 1‐23 Santa Ana Trunk  Sewer Rehabilitation Project Budget: $55M 2‐49 Taft Branch  Improvements Project Budget: $17M Average Remaining Useful  Life (RUL) Score Map 11 Measuring the Success of the Program 12 11 12 ••lttJl.;<5.,..en • • IUJI.; S-l0\'Ht1 ) •IIUL 11-1.SY'ff"'I • Ill.IL 11-20.,..en ••JlUl >20Y'ff"'I ~AsA 11/23/2021 7 Program Accomplishments 13 Program Accomplishments Electrical Emergency Work Orders 2021 3x Less 2020 Mechanical Emergency Work Orders 2021 5x Less 2019 14 13 14 Electrical Emergency Work Orders - Call Back and Overtime Hours 200 150 I I I I i 100 I I I :c I 50 I I QUI Qtr2 Qtr3 Qtr4 Qtrl Qtr2 Qtr3 Qt,4 Qt,! Qtr2 201• 2020 2021 Mechanical Emergency Work Orders - Call Back and Overtime Hours 250 200 I I I ~ 150 I ~ 100 I 50 QUI Qt'2 Qtr3 QU4 Qtr1 201, Electrical Emergency Work Orders Call Back and overtime Hours Mechanical Emergency Work Orders Call Back and Overtime Hours I I I , I fi--:1 Q.r, :c.r, car2J , ___ _ """ 2021 I I I Qtr2 Qt,3 at,4 2020 ., ... I ■ Qt,1 Qt'2 2021 ■Total ■Total 11/23/2021 8 Program Accomplishments 50 Condition Assessments Collection System Resiliency Central Generation Facility Planning Effective Project Execution 15 Impact of Asset Management • CIP: $3.5B with 200 Active Projects • Small Projects: $60M with 43 Active Projects $0 $50 $100 $150 $200 $250 $300 $350 $400 $ mil l i o n s Proposed CIP Outlay for Board Authorized Projects Future CIP, Rehabilitation and Refurbishment 16 15 16 I ■ ■ 11/23/2021 9 Recommended Action Receive and file the  Orange County Sanitation District  2021 Asset Management Plan 17 Questions? 18 17 18 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1960 Agenda Date:12/1/2021 Agenda Item No:9. FROM:James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: SUPERCRITICAL WATER OXIDATION RESEARCH OPPORTUNITY GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement to 374Water Systems, Inc. for the Supercritical Water Oxidation Demonstration at Plant No. 1, Project No. RE21-01, to provide goods and services for demonstration of the 374Water AirSCWO Nix6 System, for an amount not to exceed $5,139,000; and B. Approve contingency funds for Project No. RE21-01 for a combined total not to exceed $514,000 (10%). BACKGROUND The Orange County Sanitation District (OC San) collects and processes 185 million gallons of wastewater every day. Cleaning this water results in concentrated solids called sludge and scum. These energy rich solids are processed through anaerobic digestion to create methane-rich gas and biosolids. The methane-rich gas is cleaned and used in the treatment plants to make electricity and heat. Biosolids are the residual material commonly used in the agricultural industry as a soil amendment. OC San continues to actively pursue management options to maintain a long-term program that promotes beneficial use of biosolids. In accordance with the principles of its biosolids management policy (Resolution No. OCSD 13-03), OC San maintains a diverse portfolio of biosolids management options that utilize multiple contractors, facilities, and product markets, while maintaining fail-safe, back-up options. This portfolio ensures that we have reliable options for managing the material should regulations, market conditions, severe weather, or other situations impact any one management option. Most of OC San’s biosolids are either composted to create a soil amendment or directly applied to agricultural land. Consistent with our policy to maintain diverse biosolids options, staff has been actively researching new and innovative technologies. For example, in July 2021, OC San entered into an Agreement with the Rialto Bioenergy Facility for a pilot project to process up to 100 tons per day of its biosolids in a thermal conversion process. Orange County Sanitation District Printed on 11/23/2021Page 1 of 5 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1960 Agenda Date:12/1/2021 Agenda Item No:9. Staff has also been following a new technology for solids treatment for several years that takes advantage of a unique property of water at high temperature and pressure.The technology presents an opportunity to convert all complex organic material (including plastics and PFAS)to more basic and benign compounds like nitrogen, water, carbon dioxide, and mineral salts. A new company,374Water Systems,Inc.(374Water),with a novel,simpler process design,is moving to scale-up the process technology from a one-ton-per-day unit patented and operating at Duke University in North Carolina.Assistant General Manager Rob Thompson witnessed the operation of the unit in North Carolina in May.Staff is in discussions with 374Water to engage in a research program to scale up and operate a six-ton-per-day unit and,if successful,potentially a thirty-ton-per- day unit.These first of their kind units at these flow rates will require testing under real-world wastewater plant conditions.Staff believes it is worth pursuing a demonstration scale project due to the process and mechanical simplicity. It is also important to note that this process will only treat concentrated solids streams,not the entire water flow.Part of the research process will be to document the ability of the system to destroy plastics,PFAS type compounds,and other constituents of emerging concern that can be concentrated in sludge streams.The proposed research/demonstration program would be capable of treating raw primary and secondary sludge, biosolids, and food waste. OC San has a long history of researching new and innovative technologies to improve wastewater treatment and resource recovery.OC San’s budget contains a Master Research Program line item which can be found on page A-9 of the Fiscal Year 2021-22 Budget Update.This line item is the intended funding source for this research opportunity. RELEVANT STANDARDS ·Provide technology leadership to the wastewater industry ·Search for technology solutions to neutralize constituents of emerging concern ·Maintain a culture of improving efficiency PROBLEM OC San’s Biosolids Master Plan,Biosolids Policy,and 2019 Strategic Plan support diversification of biosolids management options including researching new technology.Potential future regulations could target emerging pollutants such as PFAS compounds present at low levels in biosolids and could require treatment or destruction of PFAS in biosolids. PROPOSED SOLUTION In continuing OC San’s course of providing leadership and innovation with the evaluation of emerging technology,staff recommends entering into an Agreement with 374Water to demonstrate the efficacy of the supercritical water oxidation process by procuring and operating an AirSCWO Nix6 Demonstration Unit as part of Project No. RE21-01. Orange County Sanitation District Printed on 11/23/2021Page 2 of 5 powered by Legistar™ File #:2021-1960 Agenda Date:12/1/2021 Agenda Item No:9. TIMING CONCERNS OC San has a unique opportunity to team with 374Water to demonstrate this emerging technology with a six-ton-per-day process unit.As part of the shared commitment with 374Water,the costs for supplying,commissioning,operating,and maintaining this unit are significantly discounted.Initiating this project now will demonstrate OC San’s commitment to this emerging technology and will provide guidance for the planning and implementation of solids treatment processes in the future. RAMIFICATIONS OF NOT TAKING ACTION N/A PRIOR COMMITTEE/BOARD ACTIONS November 2021 - Operations Committee requested additional information regarding this item. July 2021 - Operations Committee Information Item. ADDITIONAL INFORMATION The site and utilities work for this project will be designed by 374Water under this Agreement.The execution of the Public Works site and utilities work will be competitively bid by OC San under a separate procurement. Staff presented a research opportunity to the Operations Committee in November 2021.The Committee discussed the issue in some detail and directed staff to bring back additional information about the commercial terms regarding the opportunity.Staff has continued to work with 374Water to refine and improve the commercial terms to the Agreement to reduce OC San’s risk and improve the reward for investing in this technology. The proposed demonstration scale installation has the potential to solve several challenges facing OC San.These challenges include solids processing costs,air emissions requirements for methane and power generation equipment,and emerging contaminants such as PFAS compounds and microplastics, food waste utilization, and efficient use of OC San’s treatment plant properties. Staff has been working with 374Water and its partners to share the risk and rewards associated with moving from the previous 1-ton per day pilot unit to a 6-ton per day demonstration scale facility (Nix6). The proposed Agreement deal points include: On the risk side of the ledger: ·OC San pays $900K for the sludge preprocessing unit which represents 374Water’s costs with reduced profit for the sub vendor. ·OC San pays a reduced cost for engineering of the facility integration plans. ·OC San will withhold 25%of the equipment cost from the progress payments until the unit Orange County Sanitation District Printed on 11/23/2021Page 3 of 5 powered by Legistar™ File #:2021-1960 Agenda Date:12/1/2021 Agenda Item No:9. ·OC San will withhold 25%of the equipment cost from the progress payments until the unit operates successfully for 1,000 hours. ·OC San pays the anticipated future “mass produced price”of the unit in an amount not to exceed $2.2 million.It is estimated that 374Water’s price for the demonstration unit will be $3.5 million.This provision limits OC San’s risk.374Water plans to invest $1.3 million to develop this first Nix6 unit,but 374Water must invest what is necessary to make the unit functional at no additional cost to OC San. On the reward side of the ledger: ·OC San receives perpetual,royalty free use of the Intellectual Property for all future purchases of Air Supercritical Water Oxidation units from 374Water. ·OC San gets to fully test and understand the ability of the technology to destroy emerging contaminants. ·OC San gets to validate the operations and maintenance costs,opportunities,and limitations of this new technology.This is important for long-term solids processing planning in the future. OC San will be spending hundreds of millions of dollars on solids processing and energy production in the next 20 to 30 years. ·OC San has the opportunity to sell back the Nix6 portion of unit to 374Water for list price.This can be used for a credit toward the purchase of a larger,30-ton-per-day Nix30 upgrade should the demonstration plant work successfully. ·OC San gets the benefit of processing 6 tons per day of solids during the testing cycle.Staff project that the cost for biosolids processing will be roughly equivalent and the cost to treat raw sludge will be $100 per ton more for Air Supercritical Water Oxidation.This is due to the economies of scale in the treatment plant and the unoptimized nature of the initial Nix6 unit. The point of investing to scale up this technology is to position OC San to solve the technical problems it is facing in the long term.Our research program is focused on solving problems faced by our operations. Past research includes: ·An 800kw fuel cell that produced transportation hydrogen from digester gas. ·A sludge cell destruction technology to improve the digestibility of sludge. ·Water scrubbing of Digester Gas. ·Odor control chemical addition techniques (resulted in a Patent). ·Central Generation Engine dual catalyst on digester gas (allowed us to keep our engines). ·Enzyme additions to break up scum blankets. These investments,whether the technology was successful or unsuccessful,have been beneficial in helping to guide our capital program decision-making.The successes and failures are important learning opportunities at a small scale.It is important to keep in mind that OC San makes about 550 wet tons per day of biosolids.Which means that we settle out closer to 1,400 wet tons of raw solids Orange County Sanitation District Printed on 11/23/2021Page 4 of 5 powered by Legistar™ File #:2021-1960 Agenda Date:12/1/2021 Agenda Item No:9. wet tons per day of biosolids.Which means that we settle out closer to 1,400 wet tons of raw solids that are sent to our digesters.Learning at small,demonstration scale and scaling up is critical to managing risk,rather than jumping into a full-scale installation.Some technologies fail initial small- scale testing, some fail scaling-up, and some deliver in ways never expected. At the November 2021 Operations Committee meeting,staff was asked to look into potentially negotiating an equity stake in 374Water to share in future revenues,should the demonstration scale facility prove successful.Looking into this possibility,staff found that some public utilities have established a separate corporation to retain an equity stake in private ventures.OC San has not established such an entity and moving into this presents a public agency like OC San with several challenges.This will require significant legal analysis to form a final opinion,which has not yet been done. In addition,there may be limited value for pursuing this complicated commercial relationship since the underlining patented technology is owned by Duke University with 374Water licensing and selling packaged Nix6 units.374Water has agreed to pay all licensing fees and provide any developed intellectual property to OC San for free on all future Air Supercritical Water Oxidation purchases. CEQA The project is exempt from CEQA under the Class 6 categorical exemptions set forth in California Code of Regulations Section 15306.A Notice of Exemption will be filed with the OC Clerk-Recorder after OC San Board approval of the Professional Services Agreement. FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This item will be funded through the Research Program (M-RESEARCH)and has been budgeted.(FY2021-22 Update, Appendix A, Page A-9). Date of Approval Contract Amount Contingency 12/15/2021 $5,139,000 $514,000 (10%) ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Draft Agreement ·Presentation Orange County Sanitation District Printed on 11/23/2021Page 5 of 5 powered by Legistar™ PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 1 of 24 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, is made and entered into to be effective the 15th day of December, 2021 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "OC SAN", and 374Water Systems, Inc, for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, OC SAN desires to engage a CONSULTANT for Supercritical Water Oxidation Demonstration at Plant No. 1, Project No. RE21-01; and to furnish goods and services for a demonstration project of the 374Water Air SCWO Nix6 system, and the goods and services are generally described as the design, fabrication, construction, installation, startup, commissioning, operations, sampling, testing, maintenance and support services and final report monitoring services for 374Water AirSCWO Nix6 system and, WHEREAS, CONSULTANT is qualified to provide the necessary goods and services in connection with these requirements and has agreed to provide the necessary goods and services; and, WHEREAS, OC SAN has adopted procedures for the selection of professional services and has proceeded in accordance with said procedures to select a CONSULTANT to perform this work; and, WHEREAS, at its regular meeting on December 15, 2021 the Board of Directors, by Minute Order, accepted the recommendation of the Operations Committee pursuant to OC SAN’s Ordinance No. OC SAN-56 to approve this Agreement between OC SAN and CONSULTANT. NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows: 1. SCOPE OF WORK CONSULTANT agrees to furnish all labor, materials, and services to accomplish the requirements defined in the CONSULTANT’s Scope of Work attached hereto as Attachment “A", and by this reference made a part of this Agreement. The Scope of Work incorporates the following four (4) types of activities: (1) the design services set forth in Section A-1 of Attachment “A” (the “DESIGN SERVICES”) for the site work that is necessary for the installation of the SYSTEM (the “SITE WORK”); (2) the sale of the equipment described in Section A-2 of Attachment “A”, such equipment consisting of the following components: (a) the dewatering unit described in Section A-2 of Attachment “A” (the “DEWATERING UNIT”) and (b) the treatment unit described in Section A-2 of Attachment “A” (the “AirSCWO NIX6 UNIT”). (The DEWATERING UNIT and the AirSCWO NIX6 UNIT are collectively referred to herein as the “SYSTEM”); PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 2 of 24 (3) the installation, operations, maintenance, and training services described in Section A-3 of Attachment “A”; and (4) technical support of OC SAN in its operation and maintenance of the SYSTEM for six (6) months after the conclusion of the CONSULTANT OPERATING TERM (as defined below) as described in Section A-4 of Attachment “A” (the “SYSTEM SUPPORT SERVICES”). A. DESIGN SERVICES. The provisions set forth in this Section 1.A shall apply only with respect to the DESIGN SERVICES- Section A-1 of Attachment “A” and not to any other obligations of CONSULTANT set forth herein. 1. The CONSULTANT shall be responsible for the professional quality, technical accuracy, completeness, and coordination of all design, drawings, specifications, and other services furnished by the CONSULTANT under this Agreement, including the work performed by its Subconsultants. Where approval by OC SAN is indicated, it is understood to be conceptual approval only and does not relieve the CONSULTANT of responsibility for complying with all laws, codes, industry standards and liability for damages caused by errors, omissions, noncompliance with industry standards, and/or negligence on the part of the CONSULTANT or its Subconsultants. 2. CONSULTANT is responsible for the quality of work prepared under this Agreement and shall ensure that all work is performed to the standards of best engineering practice for clarity, uniformity, and completeness. CONSULTANT shall respond to all comments, suggestions, and recommendations on OC SAN’s review comment sheets. All comments shall be incorporated into the design prior to the next submittal deadline or addressed, in writing, as to why the comment has not been incorporated. CONSULTANT shall ensure that each submittal is 100% accurate for the level of work submitted (i.e., correct references, terms, capitalization or equal status, spelling, punctuation, etc.) 3. In the event that work does not conform to the requirements of this Agreement or any applicable industry standards, the CONSULTANT shall, without additional compensation, promptly correct or revise any errors or deficiencies in its designs, drawings, specifications, or other services within the timeframe specified by the Project Engineer/Project Manager. OC SAN may charge to CONSULTANT all costs, expenses and damages associated with any such corrections or revisions. 4. All CAD drawings, figures, and other work deliverables as part of the DESIGN SERVICES, that are used for the purpose of soliciting bids for construction, shall be produced by CONSULTANTS and Subconsultants using OC SAN CAD Manual. Conversion of CAD work from any other non-standard CAD format to OC SAN format shall not be acceptable in lieu of this requirement. Electronic files shall conform to OC SAN specifications. Any changes to these specifications by the CONSULTANT are subject to review and approval of OC SAN. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 3 of 24 Electronic files shall be subject to an acceptance period of ten (10) calendar days during which OC SAN shall perform appropriate reviews and including CAD Manual compliance. CONSULTANT shall correct any discrepancies or errors detected and reported within the acceptance period at no additional cost to OC SAN. 5. The CONSULTANT shall ensure that all plans and specifications prepared or recommended under this Agreement allow for competitive bidding of the SITE WORK by OC SAN. The CONSULTANT shall design such plans or specifications so that procurement of services, labor or materials are not available from only one source and shall not design plans and specifications around a single or specific product, piece of major equipment or machinery, a specific patented design or a proprietary process, unless required by principles of sound engineering practice and supported by a written justification that has been approved in writing by OC SAN. The CONSULTANT shall submit this written justification to OC SAN prior to beginning work on such plans and specifications. Whenever the CONSULTANT recommends a specific product or equipment for competitive procurement, such recommendation shall include at least two brand names of products that can meet the functional requirements applicable to the project. 6. The DESIGN SERVICES and the deliverables furnished as part of the DESIGN SERVICES, including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the CONSULTANT and their subconsultants, pursuant to this Agreement, are for the sole use of OC SAN, its agents, and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of OC SAN. This provision does not apply to information that (a) was publicly known, or otherwise known to the CONSULTANT, at the time that it was disclosed to the CONSULTANT by OC SAN, (b) subsequently becomes publicly known to the CONSULTANT other than through disclosure by OC SAN. B. OC SAN’S OBLIGATION TO COMPLETE SITE WORK AND SALE OF SYSTEM. CONSULTANT’S obligations set forth in this Section 1.B shall apply only to the sale of the SYSTEM. 1. As between the CONSULTANT and OC SAN, the completion of the SITE WORK in accordance with the designs, drawings, and specifications provided by the CONSULTANT shall be the sole responsibility of OC SAN shall use commercially reasonable efforts to complete the SITE WORK in accordance with the project schedule set forth in Attachment “A” – Scope of Work shall notify CONSULTANT in writing when it believes that the SITE WORK has been completed, and CONSULTANT shall promptly thereafter inspect the SITE WORK for conformance to the designs, drawings, and specifications provided to OC SAN under the DESIGN SERVICES. If CONSULTANT believes that the SITE WORK does not conform to the design, drawings, or specifications, CONSULTANT shall notify OC SAN of the details of such nonconformance, and OC SAN shall promptly remedy such nonconformance at OC SAN’s sole cost and expense. In the event of any delay caused by the SITE WORK not PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 4 of 24 meeting the project schedule set forth in Section A-2 of Attachment “A”, OC SAN shall be responsible for reimbursing CONSULTANT for its costs and expenses incurred as a result of such delay. 2. Following OC SAN’s completion of the SITE WORK in accordance with the designs, drawings, and specifications provided to OC SAN under the DESIGN SERVICES, as reasonably determined by the CONSULTANT, CONSULTANT shall deliver the SYSTEM in accordance with the timeframe specified in Attachment “A” provided that any such timeframe shall be extended by the number of days by which the SITE WORK was not completed in accordance with the project schedule set forth in Section A-2 of Attachment “A”. For the avoidance of doubt, CONSULTANT shall have no obligation to deliver or install the SYSTEM unless and until the SITE WORK is completed in accordance with the terms of this Agreement. 3. Upon (1) payment in full by OC SAN for the SYSTEM in accordance with this Agreement and (2) the conclusion of the Section A-3 of Attachment “A”, CONSULTANT shall provide to OC SAN a bill of sale transferring title to the SYSTEM and any components thereof, free of any liens or encumbrances. Concurrently therewith, CONSULTANT shall also provide OC SAN with the operations and maintenance manual, step-by-step standard operating procedures, and diagrams of the SYSTEM (such items, the “DOCUMENTATION”). C. INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES. The provisions set forth in this Section 1.C shall apply only with respect to the Section A-3 of Attachment “A” and not to any other obligations of CONSULTANT set forth herein. 1. Following the delivery and sale of the SYSTEM as contemplated in Section 1.B.2 and Section 1.B.3, the CONSULTANT shall use commercially reasonable efforts to install the SYSTEM as described in Section A-3 of Attachment “A”. 2. Commencing on the date on which the SITE WORK described in Section 1.B.2. is complete and with the completion of Task 5 in Section A-3 of Attachment “A”, the CONSULTANT shall perform Tasks 6–8 in Section A-3 of Attachment “A”. 3. Ending on the date that is six (6) months from the commencement of Task 7 in Section A-3 of Attachment “A” (“CONSULTANT OPERATING TERM”) and successful achievement of operating criteria identified in the “Controlled Study Plan”, CONSULTANT and OC SAN shall reasonably cooperate to transfer the ongoing operation and maintenance of the SYSTEM to personnel of OC SAN shall make available qualified operations personnel and CONSULTANT shall use commercially reasonable efforts to train such personnel to operate and maintain the SYSTEM in accordance with the DOCUMENTATION. 4. Upon the completion of Tasks 5-9 in Section A-3 of Attachment “A”, INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES shall automatically terminate, and, as between the parties, OC SAN shall be PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 5 of 24 solely responsible for all operating and maintenance activities pertaining to the SYSTEM. D. SYSTEM SUPPORT SERVICES. The provisions set forth in this Section 1.D shall apply only with respect to the SYSTEM SUPPORT SERVICES and not to any other obligations of CONSULTANT set forth herein 1. Commencing on the completion of INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES and continuing for a period of no more than six (6) months thereafter, CONSULTANT shall use commercially reasonable efforts to provide Section A-4 of Attachment “A” on-demand O&M support of the SYSTEM in accordance with Section A-4 of Attachment “A”. 2. COMPENSATION Total compensation shall be paid to CONSULTANT for services in accordance with the following provisions: A. Total Compensation Total compensation shall be firm fixed price Five Million One Hundred Thirty-Nine Thousand Dollars ($5,139,000) total compensation to CONSULTANT including burdened labor (salaries plus benefits), overhead, profit, direct costs, and Subconsultant(s) fees and costs shall be a firm fixed price as set forth in Attachment “E” - Fee Proposal. B. Limitation of Costs If, at any time, CONSULTANT estimates the cost of performing its obligations under this Agreement described in CONSULTANT’s Attachment “A” will exceed one hundred percent (100%) of the approved total amount of the Agreement, including approved additional compensation, CONSULTANT shall notify OC SAN immediately, and in writing. This written notice shall indicate the additional amount necessary to complete its obligations hereunder. Any cost incurred in excess of the approved total amount of the Agreement without the express written consent of OC SAN’s authorized representative shall be at CONSULTANT’s own risk. This written notice shall be provided separately from, and in addition to any notification requirements contained in the CONSULTANT’s invoice and monthly progress report. 3. REALLOCATION OF TOTAL COMPENSATION OC SAN, by its Director of Engineering, shall have the right to approve a reallocation of the incremental amounts constituting the total compensation, provided that (i) the total compensation is not increased or decreased and (ii) no reallocation between (a) the DESIGN SERVICES, (b) the sale of the SYSTEM, (c) the INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES, or (d) the SYSTEM SUPPORT SERVICES shall be permitted without the consent of CONSULTANT. - PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 6 of 24 4. PAYMENT A. Payments for DESIGN SERVICES, INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES, and SYSTEM SUPPORT SERVICES. 1. OC SAN agrees to pay the CONSULTANT based on the itemized breakdown stated in Attachment “E”. CONSULTANT will submit monthly invoices for DESIGN SERVICES, INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES, and SYSTEM SUPPORT SERVICES. CONSULTANT shall include in its monthly invoice for the DESIGN SERVICES, INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES, and SYSTEM SUPPORT SERVICES, a detailed breakdown of costs associated with the performance of any corrections or revisions of the work for that invoicing period. CONSULTANT shall allocate costs in the same manner as it would for payment requests as described in this Section of the Agreement. CONSULTANT shall warrant and certify the accuracy of these costs and understand that submitted costs are subject to Section 11 - AUDIT PROVISIONS. 2. CONSULTANT may submit monthly or periodic statements requesting payment for those items included in Section 2 - COMPENSATION hereof in the format reasonably required by OC SAN. Such requests shall be based upon the amount and value of the work and services performed by CONSULTANT under this Agreement and shall be prepared by CONSULTANT and accompanied by such supporting data, including a detailed breakdown of all costs incurred and project element work performed during the period covered by the statement, as may be required by OC SAN. Upon approval of such payment request by OC SAN, payment shall be made to CONSULTANT as soon as practicable of one hundred percent (100%) of the approved invoiced amount on a per-project-element basis, and in any event, within thirty (30) days of OC SAN’s approval of undisputed invoice or statement. For the DESIGN SERVICES and other services described in Attachment “A” and Attachment “E” of this Agreement as applicable, If OC SAN determines that such work is incomplete and that the amount of payment with respect to such incomplete work is in excess of: (i) The amount considered by OC SAN’s Director of Engineering to be adequate for the protection of OC SAN in its efforts to complete the work; or (ii) The percentage of the work accomplished for each project element. Director of Engineering may, at his/her discretion, retain an amount equal to that which insures that the total amount paid to that date does not exceed the percentage of the completed work for the DESIGN SERVICES and other services described in Attachment “A” and Attachment “E” as applicable. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 7 of 24 3. Upon completion by CONSULTANT in accordance with Attachment “E” and this Agreement of DESIGN SERVICES; INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES; or SYSTEM SUPPORT SERVICES, as the case may be, and upon acceptance of such work by OC SAN, such acceptance not to be unreasonably withheld, conditioned, or delayed, CONSULTANT will be paid the unpaid balance of any money due for such work, including any retained percentages relating to any portions of the work. 4. Upon completion of the DESIGN SERVICES, INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES, or SYSTEM SUPPORT SERVICES performed hereunder and prior to final payment under this Agreement for the applicable work, or prior settlement upon termination of this Agreement, and as a condition precedent thereto, CONSULTANT shall execute and deliver to OC SAN a release of all claims against OC SAN arising under or by virtue of this Agreement other than such claims, if any, as may be specifically exempted by CONSULTANT from the operation of the release in stated amounts to be set forth therein. 5. Pursuant to the California False Claims Act (Government Code Sections 12650-12655), any CONSULTANT that knowingly submits a false claim to OC SAN for compensation under the terms of this Agreement may be held liable for treble damages and up to a ten thousand dollars ($10,000) civil penalty for each false claim submitted. This Section shall also be binding on all Subconsultants. 6. A CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes to be presented to an officer or employee of OC SAN a false claim or request for payment or approval; b) knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by OC SAN; c) conspires to defraud OC SAN by getting a false claim allowed or paid by OC SAN; d) knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to OC SAN; or e) is a beneficiary of an inadvertent submission of a false claim to OC SAN, and fails to disclose the false claim to OC SAN within a reasonable time after discovery of the false claim. B. Payments for Sale of the SYSTEM. This Section 4.B. shall apply only to the sale of the SYSTEM. 1. Payments for the sale of the SYSTEM shall be made based on the achievement of the milestones and pursuant to the schedule set forth on Attachment “E”. 2. Payment shall be made by OC SAN within thirty (30) days of OC SAN’s approval of the CONSULTANT’s invoice setting forth the amount of payment PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 8 of 24 and the corresponding milestone(s) for which such payment is sought. OC SAN to review and approve invoices in 10 business days. 3. If OC SAN issues a purchase order, then (a) OC SAN shall inform CONSULTANT of such purchase order and (b) invoices shall include the purchaser order number. 4. Invoices shall be emailed by CONSULTANT to OC SAN at APStaff@ocsan.gov and “INVOICE” and the purchase order number shall be referenced in the subject line. 5. If any amount is the subject of a good faith dispute between CONSULTANT and OC SAN, OC SAN shall pay the amounts due under the applicable invoice, less the disputed amount, and shall advise CONSULTANT in reasonable detail of the reason for the dispute. CONSULTANT and OC SAN will negotiate in good faith to attempt to resolve such dispute, and if such efforts are unsuccessful, the provisions of Section 18 shall apply. 6. CONSULTANT assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of the SYSTEM. 5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION AND RECORD OF WAGES A. To the extent CONSULTANT’s employees and/or Subconsultants who will perform Work during the design and preconstruction phases of a construction contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, CONSULTANT and Subconsultants shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring and enforcement by the DIR. B. The CONSULTANT and Subconsultants shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants shall furnish a copy of all certified payroll records to OC SAN and/or general public upon request, provided the public request is made through OC SAN, the Division of Apprenticeship Standards or the Division of Labor Enforcement of the Department of Industrial Relations. D. The CONSULTANT and Subconsultants shall comply with the applicable job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Regulation Section 16461(e). PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 9 of 24 6. DOCUMENT OWNERSHIP – SUBSEQUENT CHANGES TO PLANS AND SPECIFICATIONS. A. Ownership of Documents for the DESIGN SERVICES. All documents, including but not limited to, original plans, studies, sketches, drawings, computer printouts and disk files, and specifications prepared as deliverables under the DESIGN SERVICES only, shall be the property of OC SAN. OC SAN’s ownership of these documents includes use of, reproduction or reuse of and all incidental rights, whether or not the work for which they were prepared has been performed. OC SAN ownership entitlement arises upon payment or any partial payment for work performed and includes ownership of any and all work product completed prior to that payment. This Section shall apply whether the DESIGN SERVICES are terminated: a) by the completion of the Agreement, or b) in accordance with other provisions of this Agreement. Notwithstanding any other provision of this paragraph or Agreement, the CONSULTANT shall have the right to make copies of all such plans, studies, sketches, drawings, computer printouts and disk files, and specifications. B. CONSULTANT shall not be responsible for damage caused by subsequent changes to or uses of the plans or specifications, where the subsequent changes or uses are not authorized or approved by CONSULTANT, provided that the service rendered by CONSULTANT was not a proximate cause of the damage. C. For the avoidance of doubt, CONSULTANT retains ownership of, and does not transfer any right, title, or interest in or to any intellectual property rights other than as expressly set forth in Section 6.A. D. Any software, including without limitation, source code, object code or microcode that is included with or embed in the System (collectively, the "Software") is owned by CONSULTANT and is the Confidential Information of CONSULTANT. Subject to the terms and conditions of this Agreement, OC SAN is granted a non- exclusive, non-transferable, and non-sublicensable license to use the Software solely in connection with OC SAN's use of the System. The rights and licenses granted to OC SAN with respect to the Software are limited to those expressly stated in this Agreement, and no other rights or licenses shall arise by implication or otherwise. Without limiting the generality of the foregoing, OC SAN shall not at any time, directly or indirectly, except as explicitly provided herein: (i) use the Software for any purpose other than as specified in this Agreement or knowingly make the Software available to unauthorized parties; (ii) copy, display, distribute or modify the Software in any manner or create derivative works based on the Software; (iii) rent, lease, lend, sell, license, sublicense, or otherwise distribute all or any part of the Software; (iv) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any source code of the Software, in whole or in part, or (v) access the Software in order to (1) build a competitive product or service, or (2) copy any content, features, functions or graphics of the Software. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 10 of 24 7. INSURANCE A. General i. Insurance shall be issued and underwritten by insurance companies acceptable to OC SAN. ii. Insurers must have an “A-” Policyholder’s Rating, or better, and Financial Rating of at least Class VIII, or better, in accordance with the most current A.M. Best’s Guide Rating. However, OC SAN will accept State Compensation Insurance Fund, for the required policy of Workers’ Compensation Insurance subject to OC SAN’s option to require a change in insurer in the event the State Fund financial rating is decreased below “B”. Further, OC SAN will require CONSULTANT to substitute any insurer whose rating drops below the levels herein specified. Said substitution shall occur within twenty (20) days of written notice to CONSULTANT, by OC SAN or its agent. iii. Coverage shall be in effect prior to the commencement of any work under this Agreement. B. General Liability The CONSULTANT shall maintain during the life of this Agreement, including the period of warranty, commercial general liability insurance written on an occurrence basis providing the following minimum limits of liability coverage: One Million Dollars ($1,000,000) per occurrence with Three Million Dollars ($3,000,000) aggregate. Said insurance shall include coverage for the following hazards: premises-operations, blanket contractual liability (for this Agreement), products liability/completed operations (including any product manufactured or assembled), broad form property damage, blanket contractual liability, independent contractors liability, personal and advertising injury, mobile equipment, owners and contractors protective liability, and cross liability and severability of interest clauses. A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement(s). If requested by OC SAN and applicable, XCU coverage (Explosion, Collapse and Underground) and Riggers/On Hook Liability must be included in the General Liability policy and coverage must be reflected on the submitted Certificate of Insurance. C. Umbrella Excess Liability The minimum limits of general liability and automobile liability insurance required, as set forth herein, shall be provided for through either a single policy of primary insurance or a combination of policies of primary and umbrella excess coverage. Umbrella excess liability coverage shall be issued with limits of liability which, when combined with the primary insurance, will equal the minimum limits for general liability and automobile liability. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 11 of 24 D. Automobile/Vehicle Liability Insurance The CONSULTANT shall maintain a policy of automobile liability insurance on a comprehensive form covering all owned, non-owned, and hired automobiles, trucks, and other vehicles providing the following minimum limit of liability coverage: combined single limit of One Million Dollars ($1,000,000). A statement on an insurance certificate will not be accepted in lieu of the actual additional insured endorsement. E. Drone Liability Insurance If a drone will be used, drone liability insurance must be maintained by CONSULTANT in the amount of one million dollars ($1,000,000) in form acceptable to OC SAN. F. Workers’ Compensation Insurance The CONSULTANT shall provide such workers’ compensation insurance as required by the Labor Code of the State of California in the amount of the statutory limit, including Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. Such workers’ compensation insurance shall be endorsed to provide for a waiver of subrogation in favor of OC SAN. A statement on an insurance certificate will not be accepted in lieu of the actual endorsements unless the insurance carrier is State of California Insurance Fund and the identifier “SCIF” and endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. If an exposure to Jones Act liability may exist, the insurance required herein shall include coverage for Jones Act claims. G. Errors and Omissions/Professional Liability CONSULTANT shall maintain in full force and effect, for the duration of this Agreement, standard industry form professional negligence errors and omissions insurance coverage in an amount of not less than One Million Dollars ($1,000,000) with limits in accordance with the provisions of this Paragraph. If the policy of insurance is written on a “claims made” basis, said policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of five (5) years from the Effective Date of this Agreement. In the event of termination of said policy during the period, CONSULTANT shall obtain continuing insurance coverage for the prior acts or omissions of CONSULTANT during the course of performing services under the term of this Agreement. Said coverage shall be evidenced by either a new policy evidencing no gap in coverage or by separate extended “tail” coverage with the present or new carrier. In the event the present policy of insurance is written on an “occurrence” basis, said policy shall be continued in full force and effect during the term of this Agreement or until completion of the services provided for in this Agreement, I PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 12 of 24 whichever is later. In the event of termination of said policy during this period, new coverage shall be obtained for the required period to insure for the prior acts of CONSULTANT during the course of performing services under the term of this Agreement. CONSULTANT shall provide to OC SAN a certificate of insurance in a form acceptable to OC SAN indicating the deductible or self-retention amounts and the expiration date of said policy, and shall provide renewal certificates not less than ten (10) days prior to the expiration of each policy term. H. Pollution Liability CONSULTANT shall maintain in full force and effect, throughout the term of this Agreement, Pollution Liability insurance coverage in the amount of not less than One Million Dollars ($1,000,000), of a type that is appropriate for the product or service offered. I. Proof of Coverage The CONSULTANT shall furnish OC SAN with original certificates and amendatory endorsements effecting coverage. Said policies and endorsements shall conform to the requirements herein stated. All certificates and endorsements are to be received and approved by OC SAN before work commences. OC SAN reserves the right to require complete, certified copies of all required insurance policies, including endorsements, effecting the coverage required, at any time. The following are approved forms that must be submitted as proof of coverage: ● Certificate of Insurance ACORD Form 25 (5/2010) or equivalent. ● Additional Insurance (General Liability) (ISO Form) CG2010 11 85 or The combination of (ISO Forms) CG 2010 10 01 and CG 2037 10 01 All other Additional Insured endorsements must be submitted for approval by OC SAN, and OC SAN may reject alternatives that provide different or less coverage to OC SAN. ● Additional Insured (Auto Liability) Submit endorsement provided by carrier for OC SAN approval. ● Waiver of Subrogation State Compensation Insurance Fund Endorsement No. 2570 or equivalent. ● Cancellation Notice State Compensation Insurance Fund Endorsement No. 2065 or equivalent. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 13 of 24 J. Cancellation Notice Each insurance policy required herein shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days’ prior written notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the required thirty (30) days’ written notification. The policy shall not terminate, nor shall it be cancelled, nor the coverage reduced until thirty (30) days after written notice is given to OC SAN except for nonpayment of premium, which shall require not less than ten (10) days written notice to OC SAN. Should there be changes in coverage or an increase in deductible or SIR amounts, the CONSULTANT and its insurance broker/agent shall send to OC SAN a certified letter which includes a description of the changes in coverage and/or any increase in deductible or SIR amounts. The certified letter must be sent to the attention of Risk Management, and shall be received by OC SAN not less than thirty (30) days prior to the effective date of the change(s) if the change would reduce coverage or increase deductibles or SIR amounts or otherwise reduce or limit the scope of insurance coverage provided to OC SAN. K. Primary Insurance All liability policies shall contain a Primary and Non-Contributory Clause. Any other insurance maintained by OC SAN shall be excess and not contributing with the insurance provided by CONSULTANT. L. Separation of Insured All liability policies shall contain a “Separation of Insureds” clause. M. Non-Limiting (if applicable) Nothing in this document shall be construed as limiting in any way, nor shall it limit the indemnification provision contained in this Agreement, or the extent to which CONSULTANT may be held responsible for payment of damages to persons or property. N. Deductibles and Self-Insured Retentions Any deductible and/or self-insured retention must be declared to OC SAN on the Certificate of Insurance. All deductibles and/or self-insured retentions require approval by OC SAN. At the option of OC SAN, either: the insurer shall reduce or eliminate such deductible or self-insured retention as respects OC SAN; or the CONSULTANT shall provide a financial guarantee satisfactory to OC SAN guaranteeing payment of losses and related investigations, claim administration and defense expenses. O. Defense Costs Liability policies shall have a provision that defense costs for all insureds and additional insureds are paid in addition to and do not deplete any policy limits. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 14 of 24 P. Subconsultants The CONSULTANT shall be responsible to establish insurance requirements for any Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types reasonably sufficient to deal with the risk of loss involving the Subconsultant’s operations and work. Q. Limits Are Minimums If the CONSULTANT maintains higher limits than any minimums shown above, then OC SAN requires and shall be entitled to coverage for the higher limits maintained by CONSULTANT. 8. SCOPE CHANGES In the event of a change in the Scope of Work, reasonably requested by OC SAN, the parties hereto shall use good faith efforts to negotiate an amendment to this Agreement setting forth with particularity all terms of the new Agreement, including but not limited to any additional CONSULTANT's fees. In no event shall (a) either party be required to accept a change in the Scope of Work or (b) CONSULTANT be bound to perform any requested change in the Scope of Work until the parties agree in writing to such change. 9. PROJECT TEAM AND SUBCONSULTANTS CONSULTANT shall provide to OC SAN, prior to execution of this Agreement, the names and full description of all Subconsultants and CONSULTANT’s project team members anticipated to be used on this project by CONSULTANT. CONSULTANT shall include a description of the scope of work to be done by each Subconsultant and each CONSULTANT’s project team member. CONSULTANT shall include the respective compensation amounts for CONSULTANT and each Subconsultant on a per-project- element basis, broken down as indicated in Section 2 - COMPENSATION. There shall be no substitution of the listed Subconsultants and CONSULTANT’s project team members without prior written approval by OC SAN. 10. ENGINEERING REGISTRATION AND CONTRACTOR LICENSING A. The CONSULTANT shall comply with the Contractor’s license requirements, certifications, training, skills, experience, and other qualifications related to goods and services supplied with the SYSTEM. B. The CONSULTANT’s personnel and their subconsultants performing the DESIGN and other professional services, as appliable, that are comprised of registered engineers and a staff of specialists and draftsmen in each department. The firm itself is not a registered engineer but represents and agrees that wherever in the performance of this Agreement requires the services of a registered engineer, such services hereunder will be performed under the direct supervision of registered engineers. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 15 of 24 11. AUDIT PROVISIONS A. From the Effective Date until CONSULTANT’s receipt of the final payment hereunder, OC SAN retains the right to perform an audit using its own staff or engage a third party auditor who does not have a conflict with CONSULTANT, to access, review, examine, and audit, at OC SAN’s own cost and expense, any books and records that CONSULTANT is required by this Agreement to maintain and that OC SAN determines reasonably necessary to verify that the CONSULTANT is in compliance with all requirements under this Agreement. The CONSULTANT shall include OC SAN’s right as described above, in any and all of their subcontracts, and shall ensure that these rights are binding upon all Subconsultants. B. OC SAN retains the right to perform an audit using its own staff or engage a third party auditor who does not have a conflict with CONSULTANT, to examine CONSULTANT’s financial books and records OC SAN that are reasonably necessary to verify all direct and indirect costs, of whatever nature, which are claimed to have been incurred, or anticipated to be incurred or to ensure CONSULTANT’s compliance with all requirements under this Agreement during the term of this Agreement and for a period of three (3) years after its termination. C. CONSULTANT shall maintain complete and accurate records in accordance with generally accepted industry standard practices for the periods of time required under Sections 11.A and 11.B. D. The provisions of this Section D shall apply to any audit conducted pursuant to this Section 11. The CONSULTANT shall make available to OC SAN’s third party auditor for review and audit, all project related accounting records and documents, and any other financial data within 15 days after receipt of written notice from OC SAN. Promptly following such auditor’s written request, the CONSULTANT shall submit exact duplicates of originals of all requested records to OC SAN. If an audit is performed, CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be available to assist OC SAN’s auditor in obtaining all project related accounting records and documents, and any other financial data. Any records or documents provided to or otherwise made available by CONSULTANT under this Section 11 are and shall remain the confidential information of CONSULTANT and may not be disclosed to any third party or used for any reason other than as set forth in this Section 11. Notwithstanding anything to the contrary in this Agreement, in no event shall CONSULTANT be obligated to provide OC SAN or its auditor technical information regarding the SYSTEM that CONSULTANT maintains as a trade secret. 12. LEGAL RELATIONSHIP BETWEEN PARTIES The legal relationship between the parties hereto is that of an independent contractor and nothing herein shall be deemed to make CONSULTANT an employee of OC SAN. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 16 of 24 13. NOTICES All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of said notices in person or by depositing said notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid. Notices shall be mailed to OC SAN at: ORANGE COUNTY SANITATION DISTRICT 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Attention: «Contracts Administrator’s Name», «Contracts Administrator’s Title» Copy: Jacob Dalgoff, Project Manager Notices shall be mailed to CONSULTANT at: 374Water Systems, Inc. 3710 Shannon Road Suite 51877 Durham, NC 27717 Attention: Kobe Nagar, President and Chief Executive Officer Copy: Belton Copp, Project Manager All communication regarding the Scope of Work, will be addressed to the Project Manager. Direction from other OC SAN’s staff must be approved in writing by OC SAN’s Project Manager prior to action from the CONSULTANT. 14. TERMINATION OC SAN may terminate this Agreement at any time, without cause, upon giving sixty (60) days written notice to CONSULTANT. In the event of such termination, CONSULTANT shall be entitled to compensation for work performed on a prorated basis through and including the effective date of termination and for any non-cancellable costs that will be incurred following the effective date of termination. CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days written notice only if CONSULTANT is not compensated for billed amounts in accordance with the provisions of this Agreement, when the same are due. Notice of termination shall be mailed to OC SAN and/or CONSULTANT in accordance with Section 13 - NOTICES. If not earlier terminated in accordance with the provisions set forth in this Section 14, this Agreement shall automatically terminate upon the completion of sale of the System and the completion of all of the services set forth in Sections A-1 through A-3 of Attachment “A”. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 17 of 24 15. DESIGN SERVICES DOCUMENTS; RESULTS; PUBLICITY The documents specified in Section A-1 of Attachment A as deliverables to be provided by CONSULTANT as part of the DESIGN SERVICES shall become the property of OC SAN upon the completion of the work. CONSULTANT agrees to furnish to 1. OC SAN copies of such deliverables promptly following its receipt of a request in writing by OC SAN. Except as set forth in this Section 15, CONSULTANT transfers no intellectual property rights to OC SAN under this Agreement. 2. If at any time following the transfer of title to the SYSTEM to OC SAN, CONSULTANT learns any information about the SYSTEM as a result of its performance of the INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINING SERVICES; or SYSTEM SUPPORT SERVICES (any such information, the “RESULTS”), then CONSULTANT shall have the right to use the RESULTS for any purpose. OC SAN may not use the results for any purpose other than as necessary or useful to operate, maintain and repair the System for its intended purpose. Use of this material for the purpose of presenting at trade shows and/or conferences is acceptable with the approval of CONSULTANT. 3. The parties shall use reasonable efforts to, promptly following the Effective Date, issue a mutually agreed-upon joint press release or other document as required by law regarding the fact that the parties have entered into this Agreement. Promptly following the conclusion of the CONSULTANT OPERATING TERM, the parties shall use reasonable efforts to issue an additional mutually agreed-upon joint press release regarding OC SAN’s purchase and operating of the SYSTEM. Any information contained in any such press release may be subsequently disclosed by either party without the consent of the other party for any purpose. OC SAN hereby agrees to allow CONSULTANT to bring prospective investors and customers to OC SAN’s property to view the SYSTEM during regular business hours during the CONSULTANT OPERATING TERM. Following the conclusion of the CONSULTANT OPERATING TERM, and following CONSULTANT’s reasonable advance written request, OC SAN agrees to permit CONSULTANT and its prospective customers to access and view the SYSTEM during regular business hours. 16. COMPLIANCE A. Labor CONSULTANT certifies by the execution of this Agreement that it pays employees not less than the minimum wage as defined by law, and that it does not discriminate in its employment with regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state and local directives and executive orders regarding non-discrimination in employment; and that it agrees to demonstrate positively and aggressively the principle of equal opportunity in employment. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 18 of 24 B. Air Pollution CONSULTANT and its subconsultants and subcontractors shall comply with all federal, state and local air pollution control laws and regulations applicable to the services provided under this Agreement. C. Iran Contracting Act C. Iran Contracting Act CONSULTANT and its subconsultants and subcontractors shall comply with the Iran Contracting Act of 2010 (Public Contract Code sections 2200-2208). 17. AGREEMENT EXECUTION AUTHORIZATION Both OC SAN and CONSULTANT do covenant that each individual executing this document by and on behalf of each party is a person duly authorized to execute agreements for that party. 18. DISPUTE RESOLUTION In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service (“JAMS”), or similar organization or entity conducting alternate dispute resolution services. 19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which it may be entitled. 20. PROGRESS REPORTS Monthly progress reports shall be submitted for review by the tenth day of the following month and must include as a minimum: 1) current activities, 2) future activities, 3) potential items that are not included in the Scope of Work, 4) concerns and possible delays, 5) percentage of completion, and 6) budget status. 21. WARRANTY FOR DESIGN SERVICES; WARRANTY OF SYSTEM WARRANTY FOR DESIGN SERVICES. CONSULTANT shall perform the DESIGN SERVICES in accordance with generally accepted industry and professional standards. If, within the 12-month period following completion of the DESIGN SERVICES, OC SAN informs CONSULTANT that any part of the DESIGN SERVICES fail to meet those standards, CONSULTANT shall, within the time prescribed by OC SAN, use commercially reasonable efforts to correct or complete the noted deficiency(ies). WARRANTY OF SYSTEM. If, within the 12-month period following completion of startup and commissioning of the SYSTEM, performed as part of Task 6 in Section A-3 PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 19 of 24 of Attachment “A” as described in Section 1.C.2, OC SAN informs CONSULTANT that any part of the SYSTEM fails to meet the applicable standards required under this Agreement, CONSULTANT shall, within the time agreed to by OC SAN and CONSULTANT, use commercially reasonable efforts to correct or remedy the noted deficiency(ies) at CONSULTANT’S sole cost and expense. If the defect cannot be corrected or remedied through CONSULTANT’s use of commercially reasonable efforts after a reasonable period of time, then OC SAN’s sole remedy shall be to re-sell the AirSCWO Nix6 to CONSULTANT in accordance with the procedures set forth in Section 30 - SYSTEM UPGRADE CREDIT; CONSULTANT’S REPURCHASE RIGHT. Notwithstanding the foregoing, if the failure of the SYSTEM to meet the applicable standards is the result of OC SAN’s use of the SYSTEM in a manner other than that for which it was designed or intended or otherwise not in accordance with the DOCUMENTATION, CONSULTANT shall not be obligated to correct or remedy such defect. OC SAN shall provide CONSULTANT remote monitoring access to the control system via the web. Except as set forth in this Section 21, CONSULTANT disclaims all warranties, express or implied, including the implied warranties of fitness for a particular purpose, merchantability, and noninfringement. 22. INDEMNIFICATION To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at CONSULTANT’s sole cost and expense and with legal counsel approved by OC SAN, which approval shall not be unreasonably withheld), protect and hold harmless OC SAN and all of OC SAN’s officers, directors, employees, CONSULTANT’s, and agents (collectively the “Indemnified Parties”), from and against any and all claims, damages, liabilities, causes of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and expenses (including, without limitation, attorneys’ fees, disbursements and court costs, and all other professional, expert or CONSULTANT’s fees and costs and OC SAN’s general and administrative expenses; individually, a “Claim”; collectively, “Claims”) which may arise from or are in any manner related, directly or indirectly, to any work performed, or any operations, activities, or services provided by CONSULTANT in carrying out its obligations under this Agreement to the extent of the negligent, recklessness and/or willful misconduct of CONSULTANT, its principals, officers, agents, employees, CONSULTANT’s suppliers, CONSULTANT, Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of them, regardless of any contributing negligence or strict liability of an Indemnified Party. Notwithstanding the foregoing, nothing herein shall be construed to require CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from: (A) the active negligence or willful misconduct of the Indemnified Parties; or (B) a natural disaster or other act of God, such as an earthquake; or (C) the independent action of a third party who is neither one of the Indemnified Parties nor the CONSULTANT, nor its principal, officer, agent, employee, nor CONSULTANT’s supplier, CONSULTANT, Subconsultant, subcontractor, nor anyone employed directly or indirectly by any of them. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 20 of 24 Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest extent permitted by law, indemnify the Indemnified Parties, from Claims arising from more than one cause if any such cause taken alone would otherwise result in the obligation to indemnify hereunder. CONSULTANT’s liability for indemnification hereunder is in addition to any liability CONSULTANT may have to OC SAN for a breach by CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit CONSULTANT’s indemnification obligation or other liability hereunder. The terms of this Agreement are contractual and the result of negotiation between the parties hereto. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. 23. DUTY TO DEFEND The duty to defend hereunder is wholly independent of and separate from the duty to indemnify and such duty to defend shall exist regardless of any ultimate liability of CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense obligation shall arise immediately upon presentation of a Claim by any person if, without regard to the merit of the Claim, such Claim could potentially result in an obligation to indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the payment or advance of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such Indemnified Party’s rights to indemnification hereunder. In the event a final judgment, arbitration, award, order, settlement, or other final resolution expressly determines that the claim did not arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent, then OC SAN will reimburse CONSULTANT for the reasonable costs of defending the Indemnified Parties against such claims. CONSULTANT’s indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until such time as action against the Indemnified Parties for such matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 24. LIMITATION OF LIABILITY Except for CONSULTANT’s obligations to indemnify and defend OC SAN for personal injury, bodily injury and property damage to the extent otherwise required by this Agreement, the CONSULTANT’s total liability to OC SAN arising out of or in connection with this Agreement shall not exceed 300% value of the AirSCWO NIX6 UNIT as stated in Attachment “E”. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 21 of 24 25. PUBLIC RECORDS ACT A. Disclosure of Contract All drawings, plans, specifications, and all other information relating to the conduct of OC San’s business, including information submitted by CONSULTANT, constitute a “public record” as defined in the California Public Records Act (Government Code § 6250 et. seq.) (the “Act”, and each such record, a “Public Record”). OC San’s disclosure of such Public Records is governed by the Act. OC San will use its best efforts to immediately inform the CONSULTANT in writing of any request for any financial records or documents marked or otherwise constituting a trade secret, Confidential Information or other proprietary information of the CONSULTANT (including a description of the requested materials, the identity and contact information of the person, entity, or agency making the request and by identifying the forum, if any in which the materials are sought or the law or regulation pursuant to which such materials are sought) so that CONSULTANT may seek, at its own cost and expense, an appropriate order or other remedy protecting its confidential information if it deems necessary, and OC San will provide CONSULTANT with a reasonable period of time (up to the maximum period of time permitted by the Act) to seek an appropriate order or remedy before OC San produces any such financial records or documents in response to such request or requirement. OC San will not advise as to the nature or content of documents entitled to protection from disclosure under the California Public Records Act. B. Litigation Related to Disclosure In the event of litigation concerning the disclosure of any Records, OC San’s sole involvement will be as a stakeholder, retaining the Public Records until otherwise ordered by a court. CONSULTANT, at its sole expense and risk, shall be fully responsible for any and all fees for prosecuting or defending any action concerning the Public Records and shall indemnify and hold OC San harmless from all costs and expenses including attorney’s fees in connection with any such action. 26. CONSULTANT PERFORMANCE The CONSULTANT’s performance shall be evaluated by OC SAN. A copy of the evaluation shall be sent to the CONSULTANT for comment. The evaluation, together with the comments, shall be retained by OC SAN and may be considered in future CONSULTANT selection processes. 27. COMPLIANCE WITH OC SAN POLICIES AND PROCEDURES CONSULTANT shall comply with all OC SAN policies and procedures including the Contractor Safety Standards, as applicable, all of which may be amended from time to time. 28. CLOSEOUT When OC SAN determines that all Work authorized under the Agreement is fully PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 22 of 24 complete and that OC SAN requires no further work from CONSULTANT, or the Agreement is otherwise terminated or expires in accordance with the terms of the Agreement, OC SAN shall give the Consultant written notice that the Agreement will be closed out. CONSULTANT shall submit all outstanding billings, work submittals, deliverables, reports or similarly related documents as required under the Agreement within thirty (30) days of receipt of notice of Agreement closeout. Upon receipt of CONSULTANT’s submittals, OC SAN shall commence a closeout audit of the Agreement and will either: i. Give the CONSULTANT a final Agreement Acceptance: or ii. Advise the CONSULTANT in writing of any outstanding item or items which must be furnished, completed, or corrected at the CONSULTANT’s cost. CONSULTANT shall be required to provide adequate resources to fully support any administrative closeout efforts identified in this Agreement. Such support must be provided within the timeframe requested by OC SAN. Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any portions of the work, the non-completion of which were not disclosed to OC SAN (regardless of whether such nondisclosures were fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under all those provisions of the Agreement which expressly or by their nature extend beyond and survive final Agreement Acceptance. Any failure by OC SAN to reject the work or to reject the CONSULTANT’s request for final Agreement Acceptance as set forth above shall not be deemed to be acceptance of the work by OC SAN for any purpose nor imply acceptance of, or agreement with, the CONSULTANT’s request for final Agreement Acceptance. 29. FORCE MAJEURE Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. This Section 29 shall not operate to excuse or delay the performance of any payment obligation. 30. SYSTEM UPGRADE CREDIT; CONSULTANT’S REPURCHASE RIGHT If, within two years of the Effective Date, OC SAN desires to purchase a larger system from CONSULTANT (for example, the CONSULTANT’S “AirSCWO NIX30 UNIT”), then OC SAN shall have the right to return the AirSCWO NIX6 UNIT, at OC SAN’s cost and expense, to CONSULTANT in exchange for a credit against the purchase price of such larger system. The value of such credit shall be the amount of the purchase price identified on Section A-2 of Attachment “A” for the AirSCWO NIX6 UNIT. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 23 of 24 If, at any time, OC SAN desires to cease operation of the SYSTEM or desires to dispose of the SYSTEM in whole or in part, OC SAN shall provide CONSULTANT with sixty (60) days prior written notice, and CONSULTANT shall have the right to purchase the AirSCWO NIX6 UNIT from OC SAN for a price equal to the market price identified on Section A-2 of Attachment “A” for the AirSCWO NIX6 UNIT. This Section 30 shall survive the termination of this Agreement. 31. FUTURE LICENSES AND ROYALITIES In recognition of OC SAN's commitment to advance the AirSCWO technology in the municipal market, if in the course of performing this Agreement CONSULTANT develops intellectual property rights that are solely and specifically related to OCSAN’s wastewater treatment system (“Arising IP”), and if CONSULTANT and OCSAN enter into a license in the future under which CONSULTANT grants to OCSAN rights under any other intellectual property rights covering CONSULTANT’S AirSCWO technology, then CONSULTANT agrees that any such license would contain a perpetual, royalty-free, non-sublicensable license under such Arising IP to practice such Arising IP solely in connection with OCSAN's use of AirSCWO systems purchased from CONSULTANT and subject to any terms as may be agreed between CONSULTANT and OCSAN in such future license. 32. SEVERABILITY; ENTIRE AGREEMENT If any section, subsection, or provision of this Agreement, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Agreement or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the parties. This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. PSA PROJECT NO. RE21-01 Revised 062821 SUPERCRITICAL WATER OXIDATION DEMONSTRATION AT PLANT No. 1 Page 24 of 24 IN WITNESS WHEREOF, this Agreement has been executed in the name of OC SAN, by its officers thereunto duly authorized, and CONSULTANT as of the day and year first above written. CONSULTANT: 374WATER SYSTEMS, INC. By __________________________________________________ Date __________________________________________________ Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By __________________________________________________ John B. Withers Date Board Chairman By __________________________________________________ Kelly A. Lore Date Clerk of the Board By __________________________________________________ Ruth Zintzun Date Purchasing & Contracts Manager Attachments: Attachment “A” – Scope of Work Attachment “B” – Not Used Attachment “C” – Conflict of Interest Disclaimer Attachment “D” – Not Used Attachment “E” – Fee Proposal Attachment “F” – Not Used Attachment “G” – Acknowledgement of the Agreement Attachment “H” – Not Used Attachment “I” – Not Used Attachment “J” – Not Used Attachment “K” – Not Used Attachment “L” – Contractor Safety Standards Attachment “M”- Iran Contracting Act Verification ATTACHMENT A - SCOPE OF WORK 1 PROJECT DESCRIPTION, OBJECTIVES, AND GOALS:1 The project will demonstrate the use of a full-scale AirSCWO system at an existing wastewater treatment plant to continuously process 6 metric tons of wet solids comprised of municipal wastewater sludge, biosolids and food slurry waste while recovering resources in the form of power, mineral nutrients, heat and reusable water while simultaneously eliminating emerging contaminants such as pharmaceuticals, per- and polyfluoroalkyl substances (PFAS), microplastics and emerging pathogens such as virus and antibiotic resistant bacteria. Figure 1 is a diagram of the process flow of the complete system. The “System” consists of: (1) Dewatering Unit, (2) AirSCWO Nix6 unit, (3) minerals separation, (4) odor control system, (5) control system and Internet connection, (6) supplementary fuel supply and storage tank, (7) water storage tanks, (8) compressor (with sound attenuation as appropriate) and (9) all connections to equipment, interconnection piping and wiring, and appurtenances physically made by 374Water and excluding all connections made by others during the site work. Plant sludges will be fed to the Dewatering Unit, which will screen out undesirable materials, equalize the two feed streams, and dewater the equalized stream to 12-15% total solids (TS). The resultant stream will be fed to the AirSCWO Nix6 unit where the streams will be treated via supercritical water oxidation resulting in air emissions, distilled water, clean water (treated), and minerals. Distilled water will be stored in a tank and fed back to the AirSCWO Nix6 unit for use in the process. The treated water and minerals will feed into a cone bottom tank and then be discharged to the centrate pipeline. Further description of each of the three units follows below including a description of support infrastructure. All lockout/tagout at sludge, plant water, and electrical points of connection shall be performed jointly by CONSULTANT and OC SAN. Figure 1. Process flow diagram. 1 The descriptions and illustrations included in this section titled “Project Description, Objectives, and Goals” are intended to be for background information only and are not intended to be used as specifications or legally binding standards or provisions of this Scope of Work. The descriptions, figures, and illustrations in this Scope of Work constitute 374Water’s copyrighted and confidential information and may not be used or disseminated to third parties without 374Water’s prior, written consent. ATTACHMENT A - SCOPE OF WORK 2 Figure 2 shows the layout and the general equipment arrangement of the System at the project site at OC SAN Plant No. 1, 10844 Ellis Ave, Fountain Valley, CA 92708. The precise location and arrangement at the project site will be determined during the Design Services work. The System will not be located on the high-pressure digester gas line. Figure 2. General equipment arrangement. 374Water will prepare a Controlled Study Plan that will define the activities and mutually agreed upon success criteria. OC SAN and 374Water will review, finalize, and document (Task 7 below). Such success criteria will include the following as a minimum: ● A reliable and stable operation of the demonstration unit for >1000 continuous hours of operation (excluding reasonable shutdowns and external events and circumstances beyond either the normal operation of the System or the control of CONSULTANT) during the testing phase of the project, handling over 250 tons of wet biosolids. ● A volatile solids reduction (VSR) of 99% or greater of treated material ● A COD destruction and removal efficiency (DRE) of 99% or greater. ● PFAS and other emerging organic contaminants DRE of 99% or greater. ● Microplastic elimination efficiency of 99% or greater. ● Safe and odorless operation of the AirSCWO unit. PROJECT TEAM: The project team consists of industry leaders in biosolids and sludges management and advanced process technology from Hazen and Sawyer and Merrell Bros. Inc. led by the domain experts of 374Water to jointly implement the AirSCWO technology at OC SAN. The project organization is shown below. __ ,_...., THICl<fNINO ANO OEWATERING FACIUTY Q. 2l.O sec o..: nU-1109 "" MDC ATTACHMENT A - SCOPE OF WORK 3 Figure 3 - Project Organization Merrell Bros., Inc. (MBI) is a strategic partner of 374Water for the fabrication and service of AirSCWO Nix systems. MBI personnel will assist 374Water with installation, commissioning, startup, operations, and maintenance of the unit at OC SAN Plant No. 1. MBI is a nationwide biosolids management company helping municipalities, industries and agricultural operations successfully manage and recycle biosolids since 1982. Merrell Bros., Inc. is dedicated to environmentally sound, agriculturally oriented, and State and Federally approved methods of biosolids management. Hazen and Sawyer (Hazen) is a trusted advisor of 374Water and OC SAN. Hazen will provide the site engineering design, permitting, system observation and monitoring services. Since 1951, Hazen has focused on two critical activities – helping its clients provide safe drinking water to their customers and controlling water pollution and its effects on the environment. Hazen employs many of the world’s most knowledgeable and experienced environmental engineers and scientists, each seeking a challenging and rewarding career while making an important contribution to the communities in which we work. Hazen has planned, designed, and managed the construction of numerous solids management facilities for both new and upgraded water reclamation facilities. These facilities range from simple lagoons to advanced high solids dewatering systems that yield the greatest possible efficiency of biosolids resource recovery. Hazen plans and designs treatment systems for water, residuals, energy and biosolids to become community assets. -MERRELL BROS.- Duslln Smith ·800 Op$11ff 6 374water M>r<°'1huss,s•Cl0 Doug Hatltr. S.lts OMUl•lltngl,ltn-5'. Eng. Mt<IIEng. 11totlAti,tbol·C..t1oll<! Rob Thompson 0 oSAN Sllff -I ynn G,ij>tv• •VP MoAbu-Orl-VP Ion Modtnzit-S,, As!Od>te Oe<v•Ouoon-StAsSONte lltny Ervfqutz-S, Prlndpol Eng. OM! Rod,tgut1-Assls1.n1 Eng. Victor P•ntz-S,. ~ P•Mtll Thom--St. oldmln ATTACHMENT A - SCOPE OF WORK 4 PROJECT TASKS: The project work breakdown structure by task is summarized in the table below. Table 1- Project Tasks and Deliverables/Milestones Task No. Task Description Deliverables/Milestones 1 Project kick-off, pre- design, and system review Final detailed schedule, communication plan, site visit, basis of study TM, and solids, water, and mineral design. 2 Site Preparation engineering design and specifications for an OC SAN Public Works bid. Plans and specifications for site preparation and service utilities to a point outside the equipment installation in a format for an OC SAN Public Works Bid; Drawings developed in accordance with OC SAN CAD standards; Bidding and construction support (RFIs and RFPs), OC SAN contractor submittal review and record drawings (utility services and site layout) for future demolition contract. 3 Environmental permitting support AQMD Permits application to build and operate 4 Fabrication and delivery of the Nix6 unit, Dewatering unit, and ancillary equipment including the minerals separation tank Unit FAT completed for Nix6 and Dewatering Unit; systems and equipment shipped and received 5 Physical site integration of the systems at OC SAN Plant No. 1 Completed site work; systems, equipment and support infrastructure installed. Design and Construction Closeout. To be completed by OC SAN in accordance with the design and specifications provided by 374Water. OC SAN will update SAT and EID and provide 480V breaker settings. ATTACHMENT A - SCOPE OF WORK 5 6 Commissioning and Startup Complete Operational Readiness Review (ORR). Controlled Study Plan with mutually agreed upon success criteria. 7 Controlled performance study Completed runs for primary sludge, digested sludge, and food slurry individually and combined, including monitoring and lab testing of inflows and outflows 8 Project evaluation and summary report Final project report 9 Operation, Maintenance, Documentation and Training OC SAN staff OC SAN Operation and maintenance of the system through the 1st six (6) months of the project; Documentation including diagrams, Operations & Maintenance manual; Step-by-step Standard Operating Procedures 10 On-demand O&M support of the system by 374Water personnel through the completion of the project Stable and effective operation of the system by OC SAN personnel PROJECT SCHEDULE: Figure 4 presents a Gantt chart for the project. The timeline assumes that OC SAN approves the project and contracts are executed in October 2021. Figure 4 - Project Schedule, Gantt Chart ---F~~o/Nw..CIIJ'll.::-t--+--+-+-- ~lllid. .... --,.~ ~IWLO.andl'IIIIWIO ----~____.. __ _,,tlpQ'I 0.,.-.,niNngllllf;t~ T,._._ Orw. ID 0C s.t 11'111 &.o.nmd -- ATTACHMENT A - SCOPE OF WORK 6 SCOPE OF SERVICES: CONSULTANT shall provide the services and furnish the equipment as described and, on the timelines, and pursuant to the applicable specifications set forth in the following Attachments: 1. The DESIGN SERVICES are set forth in Section A-1. 2. The SYSTEM is described in Section A-2. 3. The INSTALLATION, OPERATIONS, MAINTENANCE AND TRAINING SERVICES are set forth in Section A-3. 4. The SYSTEM SUPPORT SERVICES are set forth in Section A-4. LOCATION OF SERVICES: Unless otherwise specified in Sections A-1 through A-4, CONSULTANT shall perform the services and install the SYSTEM at OC SAN Plant No. 1, 10844 Ellis Ave, Fountain Valley, CA 92708 SECTION A-1. DESIGN SERVICES Task 1. Project kick-off, pre-design, and system review 374Water will conduct a remote project kick-off meeting with all parties contracted to the project (including Subconsultants and subcontractors) and OC SAN personnel. The meeting will cover in detail the project plan as outlined in the proposal, key personnel, tasks timeline, and billing structure, and be available to answer questions regarding the project. 374Water and OC SAN will also establish a regular meetings schedule for in-person and virtual project updates, challenge resolutions, change order process, communications, and invoice reviews. Task 2. Site Preparation engineering design and specifications for an OC SAN Public Works bid Hazen, as a Subconsultant to 374Water, will create a site preparation engineering design and specification for an OSCAN Public Works bid. This task will include plans and specifications for site preparation and service utilities to a point outside the equipment installation in a format for an OC SAN Public Works Bid. Drawings will be developed in accordance with OC SAN CAD standards. Hazen will also provide bidding and construction support (RFIs and RFPs) including OC SAN contractor submittal review. After construction is completed record drawings (utility services and site layout) will be provided to OC SAN for use in a future demolition contract. The work will be completed following the standard OC SAN design and construction project approach, which is divided into six phases as follows. Phases 1 and 4 are not in scope for this project. • Phase 1 – Project Development (Not in this Scope of Work) • Phase 2 – Preliminary Design • Phase 3 – Design • Phase 4 – Construction • Phase 5 – Commissioning ATTACHMENT A - SCOPE OF WORK 7 • Phase 6 – Close Out The detailed scope for this task is provided in Attachment A-1-A. Task 3. Environmental permitting support Hazen will assist OC SAN with the South Coast Air Quality Management District (AQMD) permit application for permit to construct and permit to operate the System. Services may include preparing a narrative and schematics of the project, portions of the monitoring plan related to air emissions, summary of past data, application forms, forms related to odor control method, and other support material from the design process that OC San may use in submittals, presentations, and meetings with AQMD. This task is Hazen Task 2.5 in Attachment A-1-A. ATTACHMENT A - SCOPE OF WORK 8 SECTION A-2. SYSTEM Task 4 - Fabrication and delivery of the Nix6 unit, Dewatering Unit, and ancillary equipment including the minerals separation tank 374Water and the Merrell Bros. will fabricate the Dewatering Unit and an AirSCWO Nix6 unit at the Merrell Bros. facility in Kokomo, IN. The Dewatering Unit and Nix6 unit will be delivered to OC SAN following completion of fabrication and FAT. Details are provided below. DEWATERING UNIT The dewatering unit (the “DU” or the “Dewatering Unit”) is designed to condition the liquid waste streams produced by OC SAN in preparation for AirSCWO treatment. The DU is an enclosed 40’ x 8’ x 9.5’ cargo shipping container that is fully integrated with the AirSCWO Nix6, and it has been designed for future integration and use with an AirSCWO Nix30. The container will have large cargo doors to allow access for maintenance and repairs. The process begins with three flange connections on the exterior of the DU where the 5%-7% TS combined thickened sludge and the 2%-3% anaerobic digested sludge feed lines will be connected. The third flange is available for alternate feed stocks for future testing. Also, on the exterior of the container will be a flange to be connected to the OC SAN plant water system. OC SAN will provide power to the DU and the Nix6 unit. Two (2) 3 Phase 480 Volt 200-amp electrical service will be connected to a properly sized disconnect on the exterior of the DU. Figures 5 and 6 illustrate the internal layout of the Dewatering Unit. Figure 5. Side view of the Dewatering Unit ATTACHMENT A - SCOPE OF WORK 9 Figure 6. Angled view of the Dewatering Unit As the liquid feed sludge enters the DU piping manifold, it will travel through a series of valves before entering the inline macerator. The macerator is set in line with a rotary lobe sludge pump that will pump the liquid sludge through a Huber STRAINPRESS® to screen any debris larger than 4mm. The screened liquid sludge from the discharge side of the Huber STRAINPRESS® will flow into an Equalization (EQ) Tank. A submersible electric mixer will equalize the liquid sludge in the EQ tank prior to dewatering. The screening from the Huber STRAINPRESS® will be discharged into an endless bagging system that will go into a small dumpster that is stored inside the DU. A small cargo door will allow for the dumpster to be removed from the DU and properly disposed of. Access will be provided from the road to remove the dumpster. Screenings disposal service will be provided by OC SAN for the 12 months of operation. The next phase of the process is sludge dewatering utilizing a MiValt MD-402 Screw Press. A rotary lobe sludge pump will pull the screened liquid sludge from the EQ tank and feed the Screw Press at the proper flow rate. Included on the DU is an emulsion polymer make-down system with a 2300-pound polymer storage tote. 374Water will provide up to 5680 pounds of polymer, the supply for 12 months of operation. OC SAN will call the supplier for delivery during OC SAN’s 6 month of operation. The made-down polymer will be injected into the sludge as it enters the Screw Press. The Screw Press will be adjusted to produce a 12%-15% Total Solids Cake that will discharge into the sludge Feed Hopper (FH). The filtrate water from the Screw Press will flow into a centrifugal pump that will discharge the filtrate water to the OC SAN centrate line. The FH will have a live bottom screw conveyor system to move the cake sludge to the discharge that will feed the final sludge pump in the process that will feed the Nix 6 or Nix 30 unit. The DU will receive the mineral water that is produced from the SCWO process and discharge it into the filtrate pumping system. To mitigate the risk of odor, the DU is designed to operate under a negative vacuum with fresh air entering the DU, and the exhaust air is designed to be treated with an activated carbon odor control system. The carbon odor control system will be sized for 12 months ATTACHMENT A - SCOPE OF WORK 10 of treatment. 374Water will meet the permit requirements and OC SAN will provide required permit monitoring equipment and data logging. Atmospheric monitoring equipment will be installed in the DU. The control system from the DU and SCWO units will be fully integrated to allow for simple and efficient operations. OC SAN will, at its expense, provide an office trailer for the operator. 374Water will provide remote monitoring services and process support through an internet service provider. The DU will also include exterior lighting for safety. Internet service will be provided at 374Water’s expense for 12 months. AirSCWO Nix6 Unit The AirSCWO Nix6 will be contained in a 40-foot cargo container. The inlet waste stream is continuously fed to a heat exchanger to preheat the stream before entering the reactor. The stream is then combined with compressed air from a high-pressure compressor. The air and water at high pressure and temperature oxidize the organics in the reactor to clean water, inert gases, mineral salts, and heat. The heat is recycled to heat-up the inlet waste stream in the economizer and to flash some of the effluent, together with the high-pressure exhaust gases, in the expander to produce mechanical power to run the air compressor. The effluent water with the suspended minerals is cooled, depressurized, and safely discharged from the system. The water and mineral salts are separated. Figure 7 illustrates the inflows and outflows of the AirSCWO Nix6 unit. Figure 7. AirSCWO Nix6 inflows and outflows Mineral separation The AirSCWO unit will produce a mineral stream consisting of oxidized minerals suspended in water. This stream will be routed to a pump on the Dewatering Unit and ATTACHMENT A - SCOPE OF WORK 11 then pumped to the central line along with other process waste streams for disposal to the OC SAN centrate line. A minerals sampling/separation unit will also be provided to allow a portion of the minerals stream to be retained for testing. The minerals separation unit will consist of a cone bottom settling tank (Figure 8) and associated piping and valves to allow flow to be routed from the AirSCWO Nix6 unit to the settling tank, and to allow settled minerals to be captured for analysis. Decanted water from the settling tank will be routed to the Dewatering Unit for disposal along with other process waste streams. Mineral separation unit and sampling area will be set on secondary containment to maintain clean surroundings. Figure 8. Representative cone bottom tank for minerals separation. Factory Acceptance Testing (FAT) A FAT will be performed upon fabrication completion of the Dewatering and AirSCWO Nix6 units. The Dewatering and AirSCWO Nix 6 units may be interconnected or tested separately, and pressure tested. The FAT shall test each unit using sludge and the AirSCWO Nix6 using a fuel source. The FAT shall demonstrate that the system successfully operates for 48 continuous hours. ATTACHMENT A - SCOPE OF WORK 12 SECTION A-3. INSTALLATION, OPERATIONS, MAINTENANCE, AND TRAINNG SERVICES CONSULTANT’S obligation to commence the services set forth in this Attachment A-3 shall be contingent upon OC SAN’s completion of the SITE WORK in accordance with the design, drawings, and specifications provided to OC SAN under the DESIGN SERVICES. Task 5. Physical site integration of the systems at OC SAN Plant No. 1 374Water will install the System at OC SAN. The DU and AirSCWO Nix6 units will be placed on site promptly following the final completion of the site work in accordance with the design drawings and specifications, including the installation of support infrastructure, as validated by 374Water. 374Water will connect the DU to the OC SAN pipeline that will convey combined thickened sludge (CTS) and digested sludge (DS) for processing. A piping connection will also be provided to allow alternative test materials, such as food waste, to be pumped into the system. The DU will be connected to an OC SAN plant water line. 374Water will connect the DU and AirSCWO Nix6 units and connect the AirSCWO Nix6 outlet lines to the Minerals Separation Tank and the OC SAN centrate drain line. 374Water will also connect the DU unit to the odor control unit. OC SAN will connect two 200A 480v electrical services from the existing 480V Motor Control Center – 15LMCC294 (MCC-SHF) in its Thickening & Dewatering Facility – Electrical building to the DU unit. 374Water will make the electrical connections within the System. A power monitor will be installed at the MCC as part of the SITE WORK for each service line and will record amperes, kW and KVA. Select hardwired alarm and monitoring signals will interface with OC SAN’s nearest PLC. The AirSCWO Nix6 and the Dewatering Unit will have an emergency stop to properly shut down the units if there is a problem. 374Water will provide communications for remote monitoring and control, and internet communications will be provided through a cellular based router installed in the Dewatering Unit. OC SAN will have remote monitoring access to the control system via the web. This will allow OC SAN to monitor the control system from the Plant 1 Control Center. OC SAN will provide the following support facilities at its expense: ● An office trailer (24’ x 10’) which will house a desk and control station for the facility operator. ● A portable toilet and handwashing station for the use of facility staff ● A storage container (20’ x 8’) to store spare parts and consumable items for the facility ATTACHMENT A - SCOPE OF WORK 13 Task 6. Commissioning and Startup 374Water will commission and startup the System and train project team and key OC SAN personnel on operation and maintenance. Following commission and startup, 374Water will operate and maintain the system for up to six (6) months. OC SAN will operate and maintain the system for the next six (6) months of the project with on-demand support from the 374Water and MBIA high-level allocation of resources as shown in Table 2. Routine maintenance is shown in Table 3. Table 2. Commissioning, operations, and maintenance activities. Activities Description Resources Note Commission and startup, (3 months) System commission and startup Four (4) 374Water resources onsite OC SAN will provide site access and be available to answer questions about the plant. Operation, Maintenance Documentatio n, and Training (3 months) Operation of the System including routine maintenance and training of project and key OC SAN personnel Four (4) 374Water resources; Onsite System coverage 5 days per week, 16 hours per day OC SAN will monitor the system overnight and on weekends and notify 374Water of any issues. 374Water will mobilize onsite as needed to resolve issues. 374Water will provide round sheets if needed. Table 3. Maintenance activities. Maintenance requirements Continuous operation with periodic maintenance for rotating equipment Equipment, hours, frequency 1500 hr 3000 hr 4500 hr 6000 hr 7500 hr 9000 hr c c,e c,e,p c,e c,e,p,hx c,e,p Legend: pumps (p), compressor (c), and expander (e) every 1,500 operational hours, heat exchangers (hx) every year - - - - - - I ■ 1111 ■ -1111 ATTACHMENT A - SCOPE OF WORK 14 374Water will prepare a Controlled Study Plan that will define the activities and mutually agreed upon success criteria. Task 7. Controlled performance study The controlled performance study will test the AirSCWO Nix6 system under real operating conditions in an actual operating environment. The feedstocks to be treated include: 1. Primary & WAS pre-anaerobic digestion 2. Post-anaerobic digestion Class B biosolids 3. Food waste blended with biosolids (in ratios to be determined) During this time, 374Water will continue to operate and maintain the system 5 days per week, 16 hours per day. OC SAN will monitor the system overnight and on weekends and notify 374Water of any issues. 374Water will mobilize onsite as needed to resolve issues. 37Water will collect treatment and performance information and log manual operations and maintenance activities. Hazen will collect samples of inlet and outlet streams for treatment performance (influent and effluent COD, BOD, TN, TP, monitoring of selected emerging contaminants, see Appendix E) and resources recovery performance power balance, heat recovered, water and minerals recovered will be collected under selected operating conditions. O&M requirements, uptime, and other information pertaining to the safety and operability of the system will be collected and documented. During the controlled performance study, key parameters pertaining to the performance of the AirSCWO system will be monitored, all using standard methods. The different sampling points are shown in Figure 9 and a breakdown of the sampled parameters, their frequency and where the collected samples will be analyzed is shown in Table 6. Monitoring, sampling, data collection plan, testing and sampling protocols will be developed by Hazen in collaboration with 374Water personnel after project initiation. OC SAN’s laboratories will conduct analyses identified in Table 4 at its own expense. 374Water will contract with a 3rd party laboratory for parameters for which OC SAN does not have the capability. The costs of the 3rd party laboratory for analysis of the parameters in Table 4 are included in 374Water’s fixed fee. 374Water will verify that OC SAN can routinely analyze the parameters identified in Table 4 prior to project initiation. ATTACHMENT A - SCOPE OF WORK 15 Figure 9 - Identification of AirSCWO inputs and outputs for sampling and analysis. ATTACHMENT A - SCOPE OF WORK 16 Table 4. Monitoring and analysis during the Controlled Study. Analyte Location (see process flow chat) Frequenc y and mode Collection by: Analysis by: # Sampl es per week per locatio n Total # Sampl es per week Comments 1 2 3 4 5 COD, TP x x x Composit e (3/day), daily 374Water Team OC SAN Lab 7 21 Composite means every day take three samples from each location (at similar times) and make up one composite sample per day for each location COD, TP x Composite (3/day) 374Water Team OC SAN Lab 1 1 Same as row number 1 and take sample at similar time of sampling locations 1, 2, and 3 once a week TS, VS x x Composite (3/day), daily 374Water Team OC SAN Lab 7 14 Same as row number 1 TN, Tot Ammonia N, NO2-, NO3- x x x Composit e (3/day), daily 374Water Team OC SAN Lab 7 21 Same as row number 1 ATTACHMENT A - SCOPE OF WORK 17 Calorific value x 3 grab Samples per feed stock 374Water Team Contract lab N/A N/A Over the first three months of the demonstration take 3 grab samples for each feed stock. The plan is to test three different stocks. So, total samples is 9 per the first three months PFAS (Target PFAS and TOF) x x x x Composite, weekly 374Water Team OC SAN Lab, except TOF contract lab 1 4 Same as row number 1. Composite of grabs over 24hrs per sample location (similar time). So, will be three samples per week. Repeat for 4 weeks to prove the concept of destroying PFAS. PFAS (Target PFAS and TOF) x 2 samples per feedstock (expensiv e testing) 374Water Team Contract Lab N/A NA Total six samples, need to take these sample same time samples collected for row 7 (Sampling for rows, 9-12 need to be taken similar time) NOx, N2O, SOx. x Dragger tubes 374Water Team Contract lab N/A N/A Per AQMD permit NH3 x once a week 374Water Team OC SAN Lab 1 1 Per AQMD permit ATTACHMENT A - SCOPE OF WORK 18 Reduced sulfur compounds x 3x per week 374Water Team OC SAN Lab 3 3 Per AQMD permit NPK, Ca, Mg, sulfur, micronutrients, salts, etc. x 3 grab samples per feedstock 374Water Team Contract Lab N/A N/A 9 total samples (Arsenic, Cadmium, Copper, Lead, Mercury, Molybdenum, Nickel, Selenium, Zinc x x x x 3 grab samples per feedstock 374Water Team OC SAN Lab 36 samples total assuming three (3) feed stocks ATTACHMENT A - SCOPE OF WORK 19 374Water personnel will compile PLC logged values shown in Table 5. This will include daily and weekly averages, minimum and maximum values, and standard deviations. Table 5. Parameters monitored by the PLC, selected for daily and weekly averaging. PLC-Monitored Parameter(s) Feedstock input flow rate and cumulative volume Distilled water, mineral water, minerals effluent flow and cumulative volume Effluent gas flow and composition Reactor average, min and max temperature Co-fuel usage Energy usage Low grade heat produced Individual equipment run time Historical trend data in Excel format will be provided for select analog values. 374Water and Hazen will compile weekly summaries for discussion with project stakeholders (30 min virtual project meetings). Progress reports will be compiled monthly for each specific feedstock treated Task 8 - Project evaluation and summary report Upon completion of the Controlled Study, 374Water and Hazen will prepare a project evaluation and summary report. The report will include a summary of the activities performed, the analytical results of the samples collected, and an evaluation of results compared to the Project Objectives and Goals and success criteria. 374Water will provide a draft copy of the report to OC SAN for review and comment, and then follow up with a final report that addresses OC SAN’s reasonable comments. ATTACHMENT A - SCOPE OF WORK 20 Task 9 - Operations, maintenance, documentation, and training; Transfer to OC SAN 374Water will develop a training plan and provide it to OC SAN for review and comment. The training plan will be finalized and implemented to prepare OC SAN operators to assume responsibility for operations and maintenance of the system. 374Water will finalize the operations and maintenance manual and the step-by-step SOPs based on learnings from the Controlled Study. The manual and SOPs will serve as the training materials for OC SAN operators. The operation and maintenance manuals will include P&IDs, loop drawings, single line diagrams, control schematics, control narratives, and equipment calibration data. ATTACHMENT A - SCOPE OF WORK 21 SECTION A-4. SYSTEM SUPPORT SERVICES Task 10. OC SAN On-demand O&M support of the system by 374Water personnel through the completion of the project Upon successful completion of the Control Performance Study, OC SAN will operate and maintain the System for six (6) months. 374Water will provide OC SAN 32 hours per month of remote, on-demand support of System operation and maintenance for six (6) months, or a total of 192 hours over the six-month period. Hazen and Sawyer 800 W. 6th Street., Suite 400 Los Angeles, CA, 90017 ATTACHMENT A-1-A I. SUMMARY Services in this scope of work will generally be in two efforts: 1. Pre-Design, Design and Permitting Support 2. Construction, Installation and Close Out Support II. PROJECT ELEMENTS DESCRIPTION – SITE PREPARATION FOR DEMONSTRATION TREATMENT FACILITYSYSTEM This project element includes the development of a site layout plan for the Demonstration Treatment System (System). The location for the System has been identified as the gravel paved area adjacent to the Plant No. 1 Eastern fence line. Hazen will develop a site layout including the location of the Treatment Unit, Dewatering Unit, mineral separation unit, office trailer, mobile toilet, storage container and odor control unit. The layout will be arranged to avoid putting heavy treatment units on top of the existing high pressure gas pipeline. Hazen will utilize a sub consultant to conduct a topographical survey of the site location. Hazen will prepare a grading plan for area. It is anticipated that some minor regrading of the existing site will be necessary to prepare level sites for treatment units but that import or removal of material will not be required. Hazen will utilize a sub consultant to conduct a desktop geotechnical evaluation of the site and will develop recommendations for seismic anchorage of the treatment units. The System will require connections to the existing combined thickened sludge, dewatered sludge, centrate and plant water lines located on the pipe rack on the eastern edge of the site. Hazen will prepare a design for these piped connections. The System will require two 200 A 480V 3P electrical supplies. OC SAN has identified an existing motor control center in the Thickening & Dewatering System – Electrical building which has capability to provide these electrical supplies. Hazen will design cabling and conduit to route power from this MCC to the dewatering unit. Hazen will also design cabling and conduit to route power from the dewatering unit to the AirSCWO Nix6, office trailer and the odor control unit. All other site power distribution will be provided as part of the dewatering and treatment units. The System will have the capability to send select hardwired alarm and monitoring signals to the OC SAN control system. Hazen will design cabling and conduit to route these Hazen Page 2 of 15 signals from the dewatering unit to an existing PLC or RIO located in the Thickening & Dewatering System. The System will include a packaged activated carbon odor control unit to treat foul air from the Dewatering Unit. Hazen will prepare a specification for this unit, which will be procured and installed as part of Section A-2 of Attachment “A”. The unit will be specified to require carbon changeout at intervals of 1 year or more. Hazen will also design the duct to connect the dewatering unit to the odor control unit. To facilitate construction of the System the centrate pipes will be modified to include additional pipe connections to allow the two centrate lines to be drained when not in use. A location for these drainage connections has been identified in Tunnel 29. Assumptions For the design level of effort, Hazen has assumed the following:  The geotechnical evaluation will be based on existing geotechnical information provided by OC SAN. No ground investigation will be conducted  Electrical supplies will come from existing motor control centers, no MCC design will be required  Instrumentation connection will be to an existing PLC or RIO; other than cabling and conduit no new equipment will need to be specified IV. PROJECT EXECUTION All OC SAN projects are divided into six phases. CONSULTANT shall provide engineering services for all Project Elements listed in Section II of this Scope of Work for the following Phases: • Phase 1 – Project Development (Not in this Scope of Work) • Phase 2 – Preliminary Design - Basis of Study Tech Memo, Solids System Design • Phase 3 – Final Design • Phase 4 – Construction • Phase 5 – Commissioning (Not in this Scope of Work) • Phase 6 – Close Out Hazen Page 3 of 15 PHASE 1 PROJECT DEVELOPMENT TASK 1.1 – BASIS OF STUDY TECHNICAL MEMORANDUM Participate in a Basis of Study Technical memorandum. This is a test plan of objectives and goals, operations on up to five processing streams, schedule and siting plan for the 374Water Air SCWO Nix6 demonstration unit. This establishes the expectations for the study design, startup, optimization, testing, analysis, and final report. TASK 1.2 – SOLIDS DESIGN Participate in design of solids feed, screening, thickening at the front of the pilot, and of water, solids and air separation at the outputs of the system. PHASE 2 – PRELIMINARY DESIGN TASK 2.1 – PREDESIGN EVALUATION STUDIES Not used. TASK 2.2 - PRELIMINARY DESIGN PRODUCTION Preliminary Design Production (PDR Production) involves the preparation of design memos, drawings, calculations, and other supporting material resulting in the Preliminary Design Report (PDR). The following requirements apply to PDR Production. • Each design memo shall be submitted as part of the compiled Draft PDR. Draft copies of individual design memos will not be submitted in advance. The design memos shall clearly document exact naming conventions to be used for all process equipment covered by the design memo. • Each design memo shall identify any equipment and instruments that have fewer than three competitive suppliers. In those cases, the design memo shall recommend an appropriate procurement strategy compatible with California Law and OC SAN policies. • Where appropriate, OC SAN will circulate design memos to permitting agencies for review. OC SAN will review comments from those agencies and forwarded them to CONSULTANT. CONSULTANT shall respond to all OC SAN and agency comments in writing and incorporate all comments into the Final Design Memos as applicable. Preliminary Design Report (PDR) Contents and Organization The PDR shall be structured as outlined below, with the contents corresponding to the tasks listed in this Scope of Work. Hazen Page 4 of 15 Volume 1 – Preliminary Design Report Technical Memos Executive Summary Design Memos Design Memo 1 – Site Preparation for the Pilot Treatment System Volume 2 – Drawings  General  Civil  Structural  Mechanical  Electrical  Instrumentation & Control Volume 3 – Submittal Documentation  Calculations  Decision Log  Meeting Minutes The Executive Summary shall summarize the conclusions of the report, and specifically include a summary construction schedule and construction cost estimate. The Draft PDR and Final PDR shall be submitted in searchable PDF format legible on-screen. Refer to the OC SAN CAD Standards Manual and Exhibit 17 Designer Training for Submission and Exhibit 18 Designer User Training for submittal requirements. Task 2.2.1 Design Memo 1 CONSULTANT shall prepare a design memo that includes the following material:  Identify all utility requirements (combined thickened sludge, dewatered sludge, centrate and plant water).  Identify piping materials and valve selection  Field verify proposed improvements with existing conditions and record drawings.  Recommendations for materials of construction.  Evaluation of electrical requirements  Evaluation of Odor Control Requirements  Evaluation of seismic anchoring requirements for the major equipment units  Design Parameters including but not limited to: o Building codes and other regulations; o State and federal safety standards and regulations Hazen Page 5 of 15 Preliminary Design Construction Cost Estimate The CONSULTANT shall prepare an AACE International Class 3 cost estimate per OC SAN’s Engineering Design Guidelines, Chapter 01. Preliminary Table of Contents for Technical Specifications CONSULTANT shall develop a Table of Contents identifying all technical specifications for the Project. Table of Contents shall identify specification sections that will be based on OC SAN master specifications. Task 2.2.2 Preliminary Design Drawings Preliminary Design drawings shall be bound into a separate volume. Drawing requirements by discipline are described below. General Drawings General drawings shall include:  Cover sheet including location and vicinity maps Index of drawings  Abbreviations, Legends and symbols Civil Drawings Civil drawings shall include:  Overall site plan Structural Drawings Structural drawings shall include:  Plan view showing extent of structural improvements  Illustrative sections  Key project-specific details required to illustrate key connections, including to existing structures. Mechanical Drawings Mechanical drawings shall include the following:  Layout plans showing the location of all process units, pipe sizes, valve locations, pipe routes.  Sections illustrating the proposed layout of equipment and piping. Electrical Drawings Electrical drawings shall include the following: Hazen Page 6 of 15  Preliminary Electrical Site Plan. This is a site plan that shows routing of electrical and instrumentation conduits. Instrumentation and Control Drawings Not required in as part of the Preliminary Design Drawings TASK 2.3 –VALUE ENGINEERING ASSISTANCE Not in this Scope of Work. TASK 2.4 - ENVIRONMENTAL DOCUMENTATION Not in this Scope of Work. TASK 2.5 - PERMITTING ASSISTANCE Assist with the South Coast Air Quality Management District (AQMD) permit application for permit to construct and permit to operate a temporary research System. Services may include preparing a narrative and schematics of the project, portions of the monitoring plan related to air emissions, summary of past data, application forms, forms related to odor control method, and other support material from the design process that OC SAN may use in submittals, presentations and meetings with AQMD. TASK 2.6 - PROJECT MANAGEMENT CONSULTANT shall be responsible for managing CONSULTANT’s project execution, schedule, budget, and subconsultants. TASK 2.7 - RISK MANAGEMENT Not in this Scope of Work. TASK 2.8 – PDR PRODUCTION WORKSHOPS AND MEETINGS CONSULTANT shall hold meetings and workshops throughout the project to keep OC SAN appraised of the job, review work-in-progress, share information, discuss project submittals, present findings of technical analyses, receive and resolve comments, and obtain decisions and direction by OC SAN staff. CONSULTANT shall anticipate and budget for, at minimum, at least one meeting and one workshop during the PDR phase. TASK 2.9 - QUALITY CONTROL The following Quality Control requirements apply both to Phase 2 – Preliminary Design and Phase 3 - Design. Quality control activities during Design should be budgeted for and charged to the Phase 3 quality control budget. Submittals that contain gross Hazen Page 7 of 15 deficiencies or errors requiring a significant amount of OC SAN staff time for checking will be returned without review until OC SAN is satisfied that a thorough CONSULTANT’s review, checking and correction for coherence, consistency, spelling, etc. has been performed. Discipline Internal Check CONSULTANT shall perform discipline check and review all drawings, specifications, studies, reports, calculations, and any other deliverable required by the Scope of Work. These requirements shall be implemented by those Project Team members responsible for the specific planning or design activity. Inter-discipline Coordination Check CONSULTANT shall perform an inter-discipline coordination cross-check immediately before each design submittal to correct discrepancies among the process and demolition plans; mechanical, structural, electrical, and instrumentation and controls drawings, and databases. Within each submittal, all documents shall have inter-discipline coordination checked and shall be in agreement with each other. Documentary evidence of such checking shall be provided to OC SAN with each project submittal. CONSULTANT shall refer to Engineering Design Guidelines, Chapter 01, Design Guidelines, General Requirements, and Phase 2 – Preliminary Design and Phase 3 –Design in this Scope or Work for additional requirements. Documentation of Level of Effort for QA/QC CONSULTANT shall include man-hours for all QA/QC activities related to Preliminary Design in this task, including the development of the QA/QC Plan and review of Bid Documents either by CONSULTANT, or by the CONSULTANT in conjunction with OC SAN staff in meetings and workshops. The level of effort will be reviewed with OC SAN staff prior to award of the Professional Design Services Agreement (PDSA). PHASE 3 – DESIGN TASK 3.1 - BID DOCUMENTS CONSULTANT shall provide engineering services to prepare biddable plans, technical specifications, and other Bid Documents as required based on the design concepts and criteria developed during Phase 2 - Preliminary Design. In this Scope of Work, construction documents include specifications, drawings and cable and conduit schedules. Hazen Page 8 of 15 Task 3.1.1 Specifications Task 3.1.1.1 Contract Agreement, General Conditions and Special Provisions: CONSULTANT shall review OC SAN’s standard Contract Agreement, General Conditions, and Special Provisions, and General Contractor warranty requirements. The CONSULTANT shall prepare the initial draft of the Bid Submittal Forms – Attachment A Schedule of Prices, and the Special Provisions, Appendix A Work Completion schedule including the definition of contract milestones, the number of calendar days to be allowed for each, and a recommended amount of liquidated damage for not meeting the schedule requirements. The CONSULTANT shall provide recommended Contractor experience and qualification requirements. CONSULTANT shall identify all proposed changes or additions to OC SAN’s standard warranty requirements. Any proposed changes and additional warranties will be allowed only upon review and acceptance by OC SAN. Task 3.1.1.2 General Requirements and Additional General Requirements OC SAN will prepare the General Requirements (GRs) for the project, which will be updated by OC SAN throughout the project. The CONSULTANT shall prepare the Additional GRs which take the form of Division 01 technical specifications. CONSULTANT shall be responsible for preparing the Additional GRs and all other technical specifications so that they are consistent with the GRs provided by OC SAN. In addition, CONSULTANT shall review OC SAN’s standard GRs and propose revisions via Additional GRs. OC SAN’s standard Contract Agreement sets the order of precedence in which plans and specifications in Divisions 01 through 17 supersede the GRs. Where minor changes to and deletions of certain GRs are warranted due to particular needs of the project, CONSULTANT may propose specific revisions to the GRs, subject to acceptance by OC SAN’s Engineering and Construction Division Manager. Specific requirements in OC SAN’s GRs shall not be duplicated in Additional GRs Specifications. Only deviations from the GRs and project-specific requirements not addressed in OC SAN’s standard GRs shall be included in Additional GRs. Additional GRs Specifications shall be developed by the CONSULTANT for specific project requirements and the numbering convention shall be per OC SAN’s template project Table of Contents. The following are the minimum Additional GRs topics required for this project:  Summary of the Work  Work Restrictions  Work Sequence  Permits Hazen Page 9 of 15  Measurement and Payment  Vehicle Access, Staging and Security Task 3.1.1.3 Technical Specifications CONSULTANT shall be responsible for contents of all technical specifications (Divisions 01 through 17), including edited OC SAN Master technical specifications. OC SAN’s master technical specifications shall be reviewed in detail, and changes, deletions and additions required by the project shall be provided by CONSULTANT. CONSULTANT shall be responsible for developing specifications required by the project that are not found in OC SAN’s Master Specifications. Task 3.1.2 Drawings The CONSULTANT shall prepare construction drawings per OC SAN Design Standards including CAD Manual, Design Guidelines, Master Specifications, and Tagging Procedures. Task 3.1.3 Cable, Conduit and Tray Schedules CONSULTANT may utilize OC SAN’s Microsoft Access Cable and Raceway Schedule database electronic format or use own format. Task 3.2.4 Construction Cost Estimates CONSULTANT shall provide a Construction Cost Estimates with Design Submittal 3 per OC SAN’s Engineering Design Guidelines, Chapter 01, Section 01.4.6 “Construction Cost Estimate.” TASK 3.4 - DESIGN SUBMITTALS Design Submittals shall be submitted for OC SAN review as indicated in the Section III - Project Schedule. For Design Submittal 3, CONSULTANT shall stop all design work until receipt of OC SAN comments on that submittal. Design Submittals shall be delivered in PDF format and native files. DS3 and FDS submittals will be provided, but not other design gatepoints typical of an OC SAN design process. The following requirements apply to the labeling and organization of the PDF and native:  Specifications shall be compiled into a single PDF file. When the specification exceeds approximately 700 pages, the specifications shall be broken into separate volumes. Divisions 16 and 17 should be kept in the same volume.  Drawings shall be submitted as a single compiled file. In no case may drawings be submitted as separate PDF files for each drawing. The order of drawings in the PDF file shall match the list of drawings. Hazen Page 10 of 15  All native Word files used for specifications shall be submitted, combined into a single folder with the number of the specification section in the file name so that the files are listed in the same order they would appear in a hard copy print. Attachments to specification sections should be named so that they also fall in the correct order on the file list.  Specification sections based on OC SAN master specifications shall be edited using tracked changes so changes made to the OC SAN master can be readily viewed.  Native CAD files shall be submitted per the OC SAN CAD Standards Manual TASK 3.5 - BID SUPPORT SERVICES Task 3.5.1 Bid Phase Activities CONSULTANT shall provide the following bid period services:  Participate in the pre-bid meeting.  Prepare project drawing set and project specification addenda to provide clarification and resolve errors and omissions identified prior to bid opening. Task 3.5.2 Bid Evaluation Assistance Participate in reviewing alternate equipment proposals from the Contractor, if applicable. Participate in the evaluation of the submitted bids, furnish consultation and advice to OC SAN staff and assist with all the related equipment, cost, and other analyses as required to finalize the award decision. Task 3.5.3 Conformed Document Preparation Within two weeks of the bid date, prepare conformed documents set (drawings, databases, specifications and other required materials) that incorporates the addenda. See Engineering Design Guidelines, Chapter 01, Design Guidelines – General Requirements, Section 01.4 “Preparation of Project Deliverables” for requirements as modified in Section V of this Scope of Work, “Project-Specific Deviations from OC SAN Design Guidelines” and the requirements of the CAD Manual). TASK 3.6 - PROJECT MANAGEMENT CONSULTANT Project Management responsibilities during Phase 3 - Design shall be as specified for Phase 2 – Preliminary Design. TASK 3.8 - WORKSHOPS AND MEETINGS The requirements specified in Task 2.8 – Workshops and Meetings specified for Phase 2 – Preliminary Design related to Workshop and Meeting Planning and Workshop and Meeting Agendas shall also apply for Phase 3 - Design. Hazen Page 11 of 15 CONSULTANT shall anticipate and budget for, at minimum, the following meetings and workshops during the design phase: • Submittal Review Workshop (2 Workshops) - One Review Workshop at each design submittal. TASK 3.9 - QUALITY CONTROL The quality control requirements for Phase 3 - Design and Bid are specified under Quality Control for Phase 2. PHASE 4 – CONSTRUCTION AND INSTALLATION SERVICES OC SAN will administer and provide field inspection for construction contracts. Construction and installation support services shall be provided by the CONSULTANT as requested by OC SAN. CONSULTANT shall refer to the Engineering Design Guidelines, Chapter 01 for detailed requirements. CONSULTANT shall provide the key management personnel as described in their proposal on this project. CONSULTANT shall not reassign the key project personnel without prior approval of OC SAN. OC SAN may request reassignment of any of the CONSULTANT’s personnel, based on that individual’s performance. For all services CONSULTANT shall refer to Engineering Design Guidelines. Chapter 01 for detailed requirements. Task 4.1 Project Management CONSULTANT shall be responsible for detailed management of the project, including managing its subconsultants, and shall keep OC SAN apprised of the status of the project. Task 4.2 – Initial Project Meetings a. Construction Hand -off Workshop CONSULTANT shall participate in a 2-hour Construction Hand -off Workshop . The purpose of the workshop is for the Consultant and OC SAN design teams to transfer project specific knowledge to the OC SAN construction management and inspections staff that will be managing and monitoring construction. Topics that might be covered in this meeting include the following:  Overview of objective of the project  Review of project elements  Review of sequencing constraints Hazen Page 12 of 15  Key issues to be addressed during construction  Identification of risks and discussion of contingency plans The workshop will be led by OC SAN’s Project Engineer. CONSULTANT shall include its Project Manager as a minimum. b. Submittal review Procedures The purpose of the Submittal Review Procedures Meeting is to review the roles and logistics for review and approval of Contractor Submittals. The CONSULTANT Project Manager and Project Engineer shall attend in person. Task 4.3 Submittal Reviews OC SAN will receive and log-in all submittals from the Contractor. OC SAN will forward copies of selected shop drawing and submittals requiring CONSULTANT review. CONSULTANT shall review the shop drawings and submittals for conformance with the requirements of the Contract Documents and return the submittal review comments to OC SAN within ten (10) calendar days after receipt of submittal. CONSULTANT shall return comments to OC SAN allowing sufficient time for OC SAN to incorporate all comments into a combined review comment set that OC SAN will return to the Contractor. Hazen will be responsible for reviewing submittals relevant to Hazen’s Scope of Work. CONSULTANT shall accommodate occasional expedited reviews for time sensitive submittals. Submittals shall include but not be limited to shop drawings, vendor tests, certifications, and test reports. See Quantitative Assumptions in this Scope of Work for the number of submittals. Task 4.4 – Request for Information (RFIs) OC SAN will log-in and forward to CONSULTANT certain RFIs generated by the Contractor or OC SAN. CONSULTANT shall return written response to OC SAN as soon as possible or within five (5) calendar days of receipt of RFI, clarifying the requirements of the Contract Documents. Hazen to review RFI’s relevant to Hazen’s Scope of Work. CONSULTANT shall generate necessary sketches, figures and modifications to the drawings for clarifications. When required to avoid schedule delay or additional construction related costs, CONSULTANT shall expedite the review of time sensitive RFIs. If any changes to the Contract Drawings are required, the CONSULTANT shall prepare these drawings and submit them as AutoCAD files to OC SAN. The CONSULTANT shall update all AutoCAD drawings and specifications upon OC SAN acceptance of any changes resulting from RFIs and change orders. CONSULTANT shall also allocate time for required efforts to analyze and provide input on issues that may arise on a weekly basis. The assumption of the effort involved in Hazen Page 13 of 15 weekly assistance shall be as indicated under “Quantitative Assumptions” in this Scope of Work. Task 4.5 – Contract Document Modifications, Design Changes and Change Orders If the Contract Documents require modifications due to changed conditions, OC SAN requested changes, omissions or design errors; CONSULTANT shall prepare preliminary change order documents and forward them to OC SAN, as needed. OC SAN shall review the proposed change and request CONSULTANT to incorporate and changes. OC SAN will issue the change order documents in a formal Request for Proposal (RFP) or Field Change Order (FCO) to the Contractor. CONSULTANT shall forward design calculations and other design backup documents as necessary to OC SAN. Any Contract Document that requires changes shall be identified with date of change and reference (RFI number, RFP number, FCO number etc.) shown on the document. Changes shown on drawings shall be clearly marked and “clouded” for accurate identification of the scope of change by the Contractor and inspection staff. CONSULTANT shall maintain up-to-date Contract Documents. When a change is required on a contract drawing that has previously undergone a change, the updated drawing showing the previous change shall be used as the base document to identify new changes. CONSULTANT shall submit complete change documentation to OC SAN for use in RFIs, RFPs and FCOs. This change documentation shall include plan drawings, schematics, details, schedules and specifications, as required. CONSULTANT shall prepare cost estimates for the changes when requested by OC SAN. The CONSULTANT shall include an allowance for cost estimating as indicated under “Quantitative Assumptions” in this Scope of Work. Task 4.6 – Construction Progress Meetings and Site Visits CONSULTANT shall attend construction progress meetings as requested by OC SAN. The scope includes time for meeting preparation, travel time, follow-up and review of meeting minutes. Progress meeting minutes shall be prepared by OC SAN. CONSULTANT shall make field visits to assist in field problem resolution and design/clarification/verification to help resolve construction issues as they arise and as requested by OC SAN. CONSULTANT shall report the nature of the field site visits, the problem resolved and identify staff requesting a site visit in CONSULTANT’s monthly progress report. OC SAN will provide inspection, except as required in other sections of this scope. See Quantitative Assumptions in this Scope of Work for construction prog4ress meetings and site visits. Hazen Page 14 of 15 PHASE 5 – COMMISSIONING SERVICES Not Used PHASE 6 – CLOSEOUT Closeout tasks include completion of punch list work by the Contractor, final inspection, completion of record drawings and electronic data. CONSULTANT shall submit a final invoice at the completion of the project. Task 6.1 – Final Inspection and Punch Lists CONSULTANT’s construction coordinator shall attend the final inspection job walk with the Contractor and OC SAN staff. CONSULTANT shall make recommendations on the completion of the work including, but not limited to, completion of punch list items, site cleanup, leakage and overall system operations. Each engineering discipline will be involved in the final inspection job walk. CONSULTANT shall assist OC SAN in developing punch lists of items required to be completed prior to final acceptance of the project by OC SAN. Task 6.2 – Record Drawings After completion of construction, OC SAN will transmit to CONSULTANT the Final Field Markup Set of drawings. AT that time, the CONSULTANT shall meet with OC SAN’s inspectors and Resident Engineer to review the Contractor’s Final Field Markup Set. CONSULTANT shall prepare Draft Record Drawings based on the Final Field Markup Set for all drawings in accordance with the requirements in the CAD Manual. The CONSULTANT shall submit the Draft Record Drawings to the OC SAN Resident Engineer. The Draft Record Drawings will be reviewed for content and CAD compliance by OC SAN staff. A comment log will be returned ot he CONSULTANT and, if any comments are generated, the CONSULTANT shall revise the record drawings and resubmit to the RE for review of the changes and acceptance of the record drawings. When no additional comments are identified, CONSULTANT shall prepare the Final Record Drawings and submit them along with the Contractors field markup set to the Project Manager. All record drawings shall contain a stamp indicating: The stamp shall optimally be placed in the bottom right-hand corner of the border and Hazen "Record Drawings These record drawings have been prepared based on information provided by others. The Engineer has not verified the accuracy of this information and shall not be responsible for any errors or omissions which may be herein as a result." Page 15 of 15 may be included via x-ref. If importing the stamp via x-ref interferes with content in the bottom right-hand corner, the stamp may also be placed in other open space along the bottom of the border. In addition, a note shall be placed over the engineer’s seal stating that “This drawing was originally approved for construction by [name of engineer] on [date] and sealed by [name of engineer] a licensed professional engineer in the state of California No. [License number}”. CONSULTANT shall submit an electronic copy of the record drawing to OC SAN for review and approval. The acceptance of the record drawings shall be deemed a condition for completion of work. Contractor generated drawings described in the Design Guidelines and the shop drawings will not be updated by CONSULTANT. Submittals shall be delivered electronically in pdf and CAD format. Task 6.3 – Project Management CONSULTANT shall also include project management support labor hours related to closeout activities per requirements stated in Phase 4, Project Management Task. IV. QUANTITATIVE ASSUMPTIONS The assumptions listed in the table below shall be the basis for the assumed level of effort. Task Description Assumption 4.3 Submittals 12 submittals 4 resubmittals 4.4 Requests for Information 5 RFIs 4.4 Weekly Assistance 8 hours 4.5 Design Changes 16 hours 4.5 Cost Estimating for Design Changes 4 hours 4.6 On-Site meetings & Site Visits (not including meetings specified in Task 4.2) 2 person visits Services during monitoring and reporting are described elsewhere. Hazen 11/23/2021 1 Supercritical Water  Oxidation Solids Treatment Presented by: Robert Thompson Assistant General  Manager Operations  Committee December 1, 2021 2 •Risk/Reward Sharing •Cost of Treatment •Fate of Chemicals Follow Up Information 1 2 11/23/2021 2 3 Fate of Chemicals in Solids N Forms•Organic•Urea, ammonium•Heterocycles SCWO Process P Forms•Organic•Phosphate Vent gas N species are mostly transformed to N2 gas Solid mineralsPhosphate precipitates Ca3(PO4)2MgNH4PO4·6H2O Gas composition <3 ppmv NH3<5 ppmv NOx<3 ppmv SOxNo odor S Forms•HS-, COS, organic•Mercaptans Sulfates, Hydrates CaSO4 Emerging Contaminants•Pharmaceuticals•PFAS, 1,4-D Mineralized to CO2Fluoride dissolved, CaF2 Metals -Dissolved -Precipitates ©2021 374Water Inc 4 Project Item   Cost 374 Water Contract (Equipment and Operation) $5,139,000 Public Works Site Prep and Utilities $250,000 OC  San Laboratory Support $120,000 OC San Staff Costs/Operation $254,000 Contingencies $1,127,000 Total Project Cost $6,890,000 Proposed Project Budget 3 4 N Nitrogen . ■ 11/23/2021 3 5 Proposed Project Schedule Milestone Date Award Contract to 374 Water December 2021 Site Design and Bid December 2021 – August 2022 Fabricate Nix 6 and Solids Feed December 2021 –July 2022 Site and Utility Construction August 2022 – September 2022 Install and Commission Unit September 2022 ‐October 2022 374 Water Startup and Operation November 2022‐January 2023 OC San Own and Operate February 2023 –November 2023 5 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1977 Agenda Date:12/1/2021 Agenda Item No:10. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY, PROJECT NO. PS18-09 GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Approve a contingency increase of $823,200 (30%) to the Professional Services Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and Scoping Study, Project No. PS18-09, for a total contingency of $1,097,600 (40%). BACKGROUND The Ocean Outfall Condition Assessment and Scoping Study is completing a condition assessment of the 120-inch outfall that discharges effluent from the Orange County Sanitation District (OC San) Plant No. 2, approximately five miles off the coast of Huntington Beach. The condition assessment included an internal inspection and external inspection by divers, and development of a 3D model of the outfall using both internal and external mapping. The internal inspection and mapping are complete, and the external inspection and mapping are partially complete with the outstanding work being the removal and replacement of one manhole cover on the outfall to determine the condition of the material, and the 3D mapping. RELEVANT STANDARDS ·Protect OC San assets ·24/7/365 treatment plant reliability PROBLEM On the morning of October 4, 2021, OC San was scheduled to begin work to determine the condition of the existing manhole covers on the outfall. This work involved sending a specialized dive team to the ocean floor to remove and replace the last manhole cover on the outfall pipe, so the existing manhole cover could be brought to the surface for testing. This work was planned months in advance but had to be called off due to the oil spill. The project incurred mobilization and demobilization costs due to having to cancel the work. In addition, the condition assessment has revealed that there are several elements of the outfall Orange County Sanitation District Printed on 11/23/2021Page 1 of 3 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1977 Agenda Date:12/1/2021 Agenda Item No:10. In addition,the condition assessment has revealed that there are several elements of the outfall requiring immediate repair to ensure the outfall continues to function as designed.These repairs include replacing the metal tie-rods connecting joints in the outfall pipe,and cracks in the concrete and metal end gate.If the tie rods are not replaced,a flow surge could cause the joints to separate. If the concrete cracks are left untreated,they could allow the salt water to migrate to the rebar in the pipe leading to corrosion.If the cracked end gate is not repaired,a leak could develop at the end structure. PROPOSED SOLUTION Increase the contract contingency to cover: 1)Project costs incurred due to mobilizing and canceling the dive team because of the October 4,2021 oil spill.OC San will work with legal counsel to seek reimbursement for additional costs associated with the oil spill. ($155,503) 2)Urgent outfall repairs to be conducted while the dive team is still under contract,including tie- rod replacement, concrete crack repairs, and metal end gate repairs. ($671,882) TIMING CONCERNS This work needs to be completed as soon as possible.OC San would like to reschedule the manhole cover removal and replacement work for April 2022 after the wet weather season.The crack repair and tie rod replacement can occur during that same mobilization.However,the dive team will need to take detailed measurements of the tie rods before April so the tie rod replacement parts can be manufactured and be available for installation in April. RAMIFICATIONS OF NOT TAKING ACTION The outfall joints do not have the extra protection from separating during a flow surge that the tie rods provide until they are replaced.Not repairing the cracks could lead to premature concrete corrosion. Not repairing the cracks on the flap gate can lead to leakage through the gate. PRIOR COMMITTEE/BOARD ACTIONS March 2020 -Approved Professional Services Agreement with Carollo Engineers,Inc.to provide engineering services for the Ocean Outfall Condition Assessment and Scoping Study,Project No. PS18-09, for an amount not to exceed $2,744,000; and approved a contingency of $274,400 (10%). ADDITIONAL INFORMATION N/A CEQA The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California Code of Regulations section 15301 and CEQA Guidelines section 15262. A Notice of Exemption has been filed with the OC Clerk-Recorder. Orange County Sanitation District Printed on 11/23/2021Page 2 of 3 powered by Legistar™ File #:2021-1977 Agenda Date:12/1/2021 Agenda Item No:10. FINANCIAL CONSIDERATIONS This request complies with authority levels of the OC San Purchasing Ordinance.This item has been budgeted (Budget Update,Fiscal Year 2021-2022,Appendix A,Page 09,M-Studies)and the budget is sufficient for the recommended action. OC San is working with Legal Counsel to seek reimbursement from the responsible party for costs due to cancelling and rescheduling the manhole removal and replacement due to the oil spill. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Presentation Orange County Sanitation District Printed on 11/23/2021Page 3 of 3 powered by Legistar™ 11/23/2021 1 Ocean Outfall Condition  Assessment and Scoping Study Presented by: Valerie Ratto Senior Engineer Operations  Committee December 1, 2021 2 Overview of Outfall Offshore Pipeline 5 Miles Long 120‐Inch Diameter Emergency Outfall 1.5 Miles Long 78‐Inch Diameter OC SAN 1 2 N A 0.5 c__,__.__,.__J_.__,__.__j2 Miles 11/23/2021 2 3 Project Elements Scoping  Study Spring 2022 Port  Cleaning  and Clearing Condition  Assessment 3D Scanning  and  Modeling Impacts of  Low Flows 4 Project Elements Scoping  Study Spring 2022 Port  Cleaning  and Clearing Condition  Assessment 3D Scanning  and  Modeling Impacts of  Low Flows 3 4 11/23/2021 3 Barnacle Cleaning 5 •Full Video: https://web.microsoftstream.com/video/7a9d8402-8e45-4981-ab5f-66dbd423f68c Barnacle Cleaning Clip 6 5 6 lllustrationoftypicalbamacleoollarSCJapirlQrtm1ovalateachdiffuserlocation I £lull ~ l.lxiDII ~ I 11/23/2021 4 •Immediate Repairs • Replace Tie-Rod • Repair Concrete Cracks • Repair Flap Gate Crack Preliminary Findings 7 Manhole Cover Condition  8 7 8 11/23/2021 5 Cover Removal and Replacement 9 Item Change Value Immediate Repairs $671,882 Project Management Extension $60,631 Oil Spill Remobilization $155,503* Total $888,016 Additional Consultant Costs 10 *OC San to work with Legal Counsel to seek reimbursement from the responsible party 9 10 11/23/2021 6 Contract Contingency Total Original Design Contract $2,744,000 $274,400 (10%) $3,018,400 Contingency Increase Request $823,200 (30%) $823,200 $1,097,600 (40%) $3,841,600 Consultant Contract 11 Recommend to the Board of Directors to: Approve a contingency increase of $823,200 (30%) to the Professional Services Agreement with Carollo Engineers, Inc. for Ocean Outfall Condition Assessment and ScopingStudy, Project No. PS18-09, for a total contingency of $1,097,600 (40%). Recommendation 12 11 12 11/23/2021 7 Questions ? 13 13 OPERATIONS COMMITTEE Agenda Report Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 File #:2021-1953 Agenda Date:12/1/2021 Agenda Item No:11. FROM:James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: REGIONAL URBAN RUNOFF DIVERSION OPTIMIZATION STUDY GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND The Orange County Sanitation District (OC San) accepts dry weather urban runoff flows from local agencies to improve water quality at beaches and Newport Bay. OC San’s Dry Weather Urban Runoff Diversion Program allows the diversion of up to 10 million gallons per day (MGD) of dry weather urban runoff. OC San has issued 21 Dry Weather Urban Runoff Permits with a total capacity of 6 MGD. These diversions are owned and operated by local agencies, including the City of Huntington Beach, the City of Newport Beach, OC Public Works, and Irvine Ranch Water District. In addition to improving water quality, another potential benefit is increased water availability for recycling. This additional flow may be needed should future wastewater flows decrease due to more stringent indoor water conservation standards. Reduced wastewater flows could free up system capacity both in the OC San collection and treatment systems to accept additional urban runoff diversions. It is critical that diversions of urban runoff do not cause operational problems in the collection system or treatment plants. The program is carefully managed under a permit-based system that regulates the volume and quality of runoff being diverted into the collection system to prevent spills, treatment process upsets, ocean discharge permit violations, biosolids contamination, or impacts to the Groundwater Replenishment System. RELEVANT STANDARDS ·Comply with environmental permit requirements ·Maintain collaborative and cooperative relationships with regulators, stakeholders, and neighboring communities ·Meet volume and water quality needs for the GWRS Orange County Sanitation District Printed on 11/23/2021Page 1 of 2 powered by Legistar™ OC6SAN ORANGE COUNTY SANITATION DISTRICT File #:2021-1953 Agenda Date:12/1/2021 Agenda Item No:11. PROBLEM OC Public Works must address water quality impacts caused by urban runoff under Municipal Separate Storm Sewer System (MS4)regulatory requirements.In addition,OCWD may need additional flows for GWRS in the future due to reduced wastewater flows at OC San.These problems and OC San’s capacity to accept additional urban runoff flows have not been comprehensively studied. PROPOSED SOLUTION Collaborate with OCWD and OC Public Works to conduct a comprehensive engineering study to identify feasible opportunities for OC San and OCWD to accept additional dry and wet weather runoffs within the existing capacities of both agencies’ infrastructure. ATTACHMENT The following attachment(s)may be viewed on-line at the OC San website (www.ocsan.gov)with the complete agenda package: ·Presentation Orange County Sanitation District Printed on 11/23/2021Page 2 of 2 powered by Legistar™ 11/23/2021 1 Regional Urban Runoff Diversion  Optimization Study  Presented by: Eros Yong,  Engineering  Manager Operations  Committee December 1, 2021 Environmental Water Quality, Stormwater  Management, and Urban Runoff Policy Initiatives to  support Policy Goal: •Urban Runoff •GWRS 2 1 2 11/23/2021 2 Why Divert Urban Runoff? Huntington Beach Newport Beach•Bacteria •Selenium 3 Urban Runoff Program at a Glance <2 MGD Average  Flow  10 MGD Cap 6 MGD Subscribed 4 3 4 SANTA ANA RIVER WATERSHED 8 1-VNr/NGTONBEAD-I &i 8 G Ulbll.n Runoff Dlveralona m nolDngel'pennlted pend .. -not yet pennlhd - G G G G G NEWPORT BAY WATERSHED G G NEWPORT COASTAL WATERSHED D D D 11/23/2021 3 Sustainable Flow to GWRS Preliminary Primary Secondary MF RO UV Final Expansion 175 MGD  Provided Final Expansion 130 MGD  Produced Water Use Efficiency (AB 1434/AB 1668/SB 606) 44 – 52.5 gpcd by 2025 5 OC Public Works Runoff Management  OCPW  Runoff  Management 6 5 6 11/23/2021 4 GWRS Needs Sustained Flows OCPW  Runoff  Management OCWD  GWRS  Needs 7 OC San May Have Capacity OC San  Capacity OCPW  Runoff  Management OCWD  GWRS  Needs 8 7 8 11/23/2021 5 One Water for Orange County OC San  Capacity OCPW  Runoff  Management OCWD  GWRS  Needs 9 Regional Urban Runoff Diversion  Optimization Study OBJECTIVES •Identify feasible  opportunities for dry and  wet weather urban runoff  diversions to OC San and  OCWD  •Improve Water Quality •Optimize Water Recycling •Optimize existing capacity  of OC San and OCWD  infrastructure 10 9 10 OC ~SAN ORANGE COUNTY SANITATION DISTRICT + SINCE 1933 + C Public Works 11/23/2021 6 Questions ? 11 11 ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California Water Agencies LOS Level Of Service RFP Request For Proposal APWA American Public Works Association MGD Million Gallons Per Day RWQCB Regional Water Quality Control Board AQMD Air Quality Management District MOU Memorandum of Understanding SARFPA Santa Ana River Flood Protection Agency ASCE American Society of Civil Engineers NACWA National Association of Clean Water Agencies SARI Santa Ana River Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy Act SARWQCB Santa Ana Regional Water Quality Control Board CARB California Air Resources Board NGOs Non-Governmental Organizations SAWPA Santa Ana Watershed Project Authority CASA California Association of Sanitation Agencies NPDES National Pollutant Discharge Elimination System SCADA Supervisory Control And Data Acquisition CCTV Closed Circuit Television NWRI National Water Research Institute SCAP Southern California Alliance of Publicly Owned Treatment Works CEQA California Environmental Quality Act O & M Operations & Maintenance SCAQMD South Coast Air Quality Management District CIP Capital Improvement Program OCCOG Orange County Council of Governments SOCWA South Orange County Wastewater Authority CRWQCB California Regional Water Quality Control Board OCHCA Orange County Health Care Agency SRF Clean Water State Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation District SSMP Sewer System Management Plan CWEA California Water Environment Association OCWD Orange County Water District SSO Sanitary Sewer Overflow EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and Health Administration TDS Total Dissolved Solids EPA US Environmental Protection Agency PCSA Professional Consultant/Construction Services Agreement TMDL Total Maximum Daily Load FOG Fats, Oils, and Grease PDSA Professional Design Services Agreement TSS Total Suspended Solids gpd gallons per day PFAS Per- and Polyfluoroalkyl Substances WDR Waste Discharge Requirements GWRS Groundwater Replenishment System PFOA Perfluorooctanoic Acid WEF Water Environment Federation ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Water Environment & Reuse Foundation IERP Integrated Emergency Response Plan POTW Publicly Owned Treatment Works WIFIA Water Infrastructure Finance and Innovation Act JPA Joint Powers Authority ppm parts per million WIIN Water Infrastructure Improvements for the Nation Act LAFCO Local Agency Formation Commission PSA Professional Services Agreement WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS – A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS – The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) – The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. BIOGAS – A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS – Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) – Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA – A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM – In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP) – A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) – Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) – The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) – In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming (“greenhouse effect”). GROUNDWATER REPLENISHMENT SYSTEM (GWRS) – A joint water reclamation project that proactively responds to Southern California’s current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS) – Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) – A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) – An alliance of the NACWA and WEF, with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER- AND POLYFLUOROALKYL SUBSTANCES (PFAS) – A large group (over 6,000) of human-made compounds that are resistant to heat, water, and oil and used for a variety of applications including firefighting foam, stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS) and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression, thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) – An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants, food packaging, and cookware (Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS) – A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME – A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW) – A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE – A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. SANITARY SEWER – Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) – Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT – Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE – Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS (TSS) – The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER – A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF – Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER – Any water that enters the sanitary sewer. WATERSHED – A land area from which water drains to a particular water body. OCSD’s service area is in the Santa Ana River Watershed.