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HomeMy WebLinkAbout10-07-2020 Operations Committee Meeting Complete Agenda Packet N14 ANli�l� y � 9 � c+ o � Fir/Ms THE ENv\Po� ORANGE COUNTY SANITATION DISTRICT SPECIAL NOTICE REGARDING CORONAVIRUS (COVID-19� AND ATTENDANCE AT PUBLIC MEETINGS On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020 and March 18, 2020, Governor Newsom issued Executive Order N-25-20 and Executive Order N-29-20, which temporarily suspend portions of the Brown Act which addresses the conduct of public meetings. The General Manager and the Chairman of the Board of Directors have determined that due to the size of the Orange County Sanitation District's Board of Directors (25), and the health and safety of the members, the Board of Directors will be participating in meetings of the Board telephonically and via Internet accessibility. PUBLIC PARTICIPATION Your participation is always welcome. The Operations Committee meeting will be available to the public online at: https://ocsd.legistar.com/Calendar.aspx You may submit your comments and questions in writing for the Operations Committee's consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk(a)-ocsd.com with the subject line "PUBLIC COMMENT ITEM # (insert the item number relevant to your comment)" or "PUBLIC COMMENT NON-AGENDA ITEM". Submit your written comments by 5:00 p.m. on Tuesday, October 6, 2020. You may also submit comments and questions for the Committee's consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Operations Committee and may be read into the record or compiled as part of the record. Thank you. Serving: Orange County Sanitation District Anaheim 10844 Ellis Avenue, Fountain Valley,CA 92708 714.962.2411 • www.ocsd.com Brea Buena Park Cypress September 30, 2020 Fountain Valley Fullerton Garden Grove NOTICE OF MEETING Huntington Beach Irvine La Habra La Palma OPERATIONS COMMITTEE Los Alamitos ORANGE COUNTY SANITATION DISTRICT Newport Beach Orange Placentia Wednesday, October 7, 2020 — 5:00 P.M. Santa Ana Seal Beach Stanton ACCESSIBILITY FOR THE GENERAL PUBLIC Tustin Due to the spread of COVID-19, the Orange County Sanitation District Villa Park will be holding all upcoming Board and Committee meetings by teleconferencing and Internet accessibility. This meeting will be County of Orange available to the public online at: Costa Mesa Sanitary District https://ocsd.legistar.com/Calendar.aspx Midway City Sanitary District Irvine Ranch Water District Yorba Linda Water District A regular meeting of the Operations Committee of the Orange County Sanitation District will be held in the manner indicated herein on oJN SANIt, oy Wednesday, October 7, 2020 at 5:00 p.m. G � � 2 1 9 1 1"E ENv\P Our Mission: To protect public health and the environment by providing effective wastewater collection, treatment, and recycling. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 10/07/20 10/28/20 11/04/20 11118120 * 12/02/20 12116120 * JANUARY DARK 01/27/21 02/03/21 02/24/21 03/03/21 03/24/21 04/07/21 04/28/21 05/05/21 05/26/21 06/02/21 06/23/21 07/07/21 07/28/21 AUGUST DARK 08/25/21 09/01/21 09/22/21 *Meeting will be held on the third Wednesday of the month ROLL CALL OPERATIONS COMMITTEE Engineering and Operations & Maintenance Meeting Date: October 7, 2020 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Robert Collacott (Chair) Mariellen Yarc Vice-Chair Brad Avery Allan Bernstein Doug Chaffee Brooke Jones Steve Jones Lucille Kring Sandra Massa-Lavitt Nelida Mendoza Jesus J. Silva Fred Smith David Shawver (Board Chair) John Withers Board Vice-Chair OTHERS Brad Hogin, General Counsel STAFF Jim Herber , General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources KathyMillea, Director of Engineering Lan Wiborg, Director of Environmental Services Kelly Lore, Clerk of the Board ORANGE COUNTY SANITATION DISTRICT Effective 06/16/2020 BOARD OF DIRECTORS Complete Roster ALTERNATE AGENCY/CITIES ACTIVE DIRECTOR DIRECTOR Anaheim Lucille Kring Denise Barnes Brea Glenn Parker Cecilia Hupp Buena Park Fred Smith Connor Traut Cypress Mariellen Yarc Stacy Berry Fountain Valley Steve Nagel Patrick Harper Fullerton Jesus J. Silva Jan Flory Garden Grove Steve Jones John O'Neill Huntington Beach Erik Peterson Lyn Semeta Irvine Christina Shea Anthony Kuo La Habra Tim Shaw Rose Espinoza La Palma Peter Kim Nitesh Patel Los Alamitos Richard Murphy Dean Grose Newport Beach Brad Avery Joy Brenner Orange Mark Murphy Kim Nichols Placentia Chad Wanke Ward Smith Santa Ana Nelida Mendoza David Penaloza Seal Beach Sandra Massa-Lavitt Schelly Sustarsic Stanton David Shawver Carol Warren Tustin Allan Bernstein Chuck Puckett Villa Park Robert Collacott Chad Zimmerman Sanitary/Water Districts Costa Mesa Sanitary District James M. Ferryman Bob Ooten Midway City Sanitary District Andrew Nguyen Margie L. Rice Irvine Ranch Water District John Withers Douglas Reinhart Yorba Linda Water District Brooke Jones Phil Hawkins County Areas Board of Supervisors Doug Chaffee Donald P. Wagner GoJN SANITgT,/0 Q ? r c� o i H� THE ENS Orange County Sanitation District OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 7, 2020 - 5:00 PM Board Room Administration Building 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the meeting. Please contact the Clerk of the Board's office at(714) 593-7433 to request the audio file. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433/klore@ocsd.com at least 14 days before the meeting. FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT: General Manager: Jim Herberg,jherberg@ocsd.com/(714) 593-7300 Asst. General Manager: Lorenzo Tyner, Ityner@ocsd.com/(714)593-7550 Asst. General Manager: Rob Thompson, rthompson@ocsd.com/(714) 593-7310 Director of Human Resources: Celia Chandler, cchandler@ocsd.com/(714)593-7202 Director of Engineering: Kathy Millea, kmillea@ocsd.com/(714) 593-7365 Director of Environmental Services: Lan Wiborg, Iwiborg@ocsd.com/(714) 593-7450 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 7, 2020 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL AND DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: Your participation is always welcome. The Operations Committee meeting will be available to the public online at: https.Ilocsd.legistar.com/Ca/endar.aspx You may submit your comments and questions in writing for the Operations Committee's consideration in advance of the meeting by using the eComment feature available via the webpage above or sending them to OCSDClerk@ocsd.com with the subject line "PUBLIC COMMENT ITEM# (insert the item number relevant to your comment)" or "PUBLIC COMMENT NON-AGENDA ITEM" Submit your written comments by 5:00 p.m. on Tuesday, October 6, 2020. You may also submit comments and questions for the Committee's consideration during the meeting by using the eComment feature that will be available via the webpage above for the duration of the meeting. All public comments will be provided to the Operations Committee and may be read into the record or compiled as part of the record. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES 2020-1270 RECOMMENDATION: Approve Minutes of the Regular Meeting of the Operations Committee held September 2, 2020. Originator: Kelly Lore Attachments: Agenda Report 09-02-2020 Operations Committee Minutes Page 1 of 4 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 7, 2020 2. COATING INSPECTION AND CORROSION TESTING SERVICES 2020-1246 RECOMMENDATION: Recommend to the Board of Directors to: Approve an Amendment to the Professional Services Agreements with On-Site Technical Services, Inc. and CSI Services, Inc. to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2019-001 , for an additional amount not to exceed $75,000 each, for a total contract amount of $275,000 each. Originator: Kathy Millea Attachments: Agenda Report PSA2019-001 On-Site Amendment No. 1 PSA2019-001 CSI Amendment No. 1 3. PROCURE SIX SPIRAL HEAT EXCHANGERS FOR PLANT NO. 2 2020-1252 DIGESTERS C, D, E, F, G & H RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to Saddleback Environmental Equipment for the procurement of six Gooch Thermal Spiral Heat Exchangers for Plant No. 2 Digesters C, D, E, F, G, and H for a total amount not to exceed $187,500, plus applicable sales tax and freight; and B. Approve a contingency of $18,750 (10%). Originator: Rob Thompson Attachments: Agenda Report 4. PURCHASE OF INVENTORY REPLACEMENT PARTS 2020-1253 RECOMMENDATION: A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc. for the purchase of inventory spare parts for Thickening and Dewatering centrifuges, for a total amount not to exceed $103,913, plus applicable sales tax and freight; and B. Approve a contingency of $10,392 (10%). Originator: Rob Thompson Attachments: Agenda Report Page 2 of 4 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 7, 2020 5. OPERATIONS AND MAINTENANCE COATING REHABILITATION 2020-1268 PROGRAM ON-CALL SERVICES CONTRACT RECOMMENDATION: Recommend to the Board of Directors to: A. Approve an On-Call Service Contract for the Operations and Maintenance Coating Rehabilitation Program with Techno Coatings, Inc., per Specification No. S-2020-1191 BD, for a total amount not to exceed $329,925 per year, for the period of December 1, 2020 through November 30, 2021 , with four optional one-year renewals; and B. Approve an annual contingency of $65,985 (20%). Originator: Rob Thompson Attachments: Agenda Report S-2020-1191 BD Draft Service Contract NON-CONSENT: None. INFORMATION ITEMS: 6. CONSTITUENTS OF EMERGING CONCERN: PFAS 2020-1260 RECOMMENDATION: Information Item. Originator: Lan Wiborg Attachments: Agenda Report 7. CITY WATER USAGE AND REDUCTION PLAN 2020-1269 RECOMMENDATION: Information Item. Originator: Rob Thompson Attachments: Agenda Report DEPARTMENT HEAD REPORTS: CLOSED SESSION: None. Page 3 of 4 OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, October 7, 2020 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Directors may request staff to place an item on a future agenda. ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, November 4, 2020 at 5:00 p.m. Page 4 of 4 oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1270 Agenda Date: 10/7/2020 Agenda Item No: 1. FROM: James D. Herberg, General Manager Originator: Kelly A. Lore, Clerk of the Board SUBJECT: APPROVAL OF MINUTES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Approve Minutes of the Regular Meeting of the Operations Committee held September 2, 2020. BACKGROUND In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting will be provided to the Directors for subsequent approval at the following meeting. RELEVANT STANDARDS • Resolution No. OCSD 19-19 ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Minutes of the Operations Committee meeting held September 2, 2020 Orange County Sanitation District Page 1 of 1 Printed on 9/29/2020 powered by LegistarTM Orange County Sanitation District NIN SAN/T,4;/O Wednesday, September 2, 2020 Minutes for the = °°°� "o� 5:00 PM OPERATIONS COMMITTEE Board Room Administration Building 10844 Ellis Avenue 9 Fountain Valley, CA 92708 oT�°T'"� THE ENv\P (714) 593-7433 CALL TO ORDER A regular meeting of the Operations Committee was called to order by Committee Chair Bob Collacott on Wednesday, September 2, 2020 at 5:03 p.m. in the Administration Building of the Orange County Sanitation District. Chair Collacott stated that the meeting was being held telephonically and via audio/video teleconferencing in accordance with the Governor's Executive Order No. N-29-20, due to the Coronavirus Pandemic (COVID-19). Chair Collacott led the Flag Salute. ROLL CALL AND DECLARATION OF QUORUM: Roll call was taken and a quorum was declared present, as follows: PRESENT: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers ABSENT: Brad Avery and Doug Chaffee STAFF PRESENT: Jim Herberg, General Manager; Kelly Lore, Clerk of the Board; and Brian Engeln were present in the Board Room. Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Jennifer Cabral; Tina Knapp; Jeff Mohr; Riaz Moinuddin; Valerie Ratto; and Thomas Vu were in attendance telephonically. OTHERS PRESENT: Brad Hogin, General Counsel was present in the Board Room. PUBLIC COMMENTS: None. REPORTS: None. CONSENT CALENDAR: 1. APPROVAL OF MINUTES 2020-1212 Originator: Kelly Lore MOVED, SECONDED, AND DULY CARRIED TO: Page 1 of 6 OPERATIONS COMMITTEE Minutes September 2, 2020 Approve Minutes of the Regular Meeting of the Operations Committee held July 1, 2020. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None 2. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE 2020-1145 REPORT Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Capital Improvement Program Contract Performance Report for the period ending June 30, 2020. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None 3. GISLER-RED HILL INTERCEPTOR REHABILITATION, PROJECT NO. 2020-1185 7-65 Originator: Kathy Millea MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Design Services Agreement with CDM Smith to provide engineering services for Gisler-Red Hill Interceptor Rehabilitation, Project No. 7-65, for an amount not to exceed $1,754,000; and B. Approve a contingency of $175,400 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None Page 2 of 6 OPERATIONS COMMITTEE Minutes September 2, 2020 4. QUARTERLY ODOR COMPLAINT REPORT 2020-1179 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Receive and file the Fiscal Year 2019-20 Fourth Quarter Odor Complaint Report. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None 5. MANHOLE CCTV INSPECTION SERVICES 2020-1189 Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: A. Award a Purchase Order Contract to Hoffman Southwest Corp., dba Professional Pipe Services (Pro-Pipe), for Manhole CCTV Inspection Services, Specification No. S-2020-115813D, for a total amount not to exceed $146,600 for the period beginning October 1, 2020 through September 31, 2021 , with four optional one-year renewals; and B. Approve an annual contingency of $14,660 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None 6. PURCHASE SPARE INVENTORY PARTS FOR SCHWING CAKE 2020-1195 PUMPS Originator: Rob Thompson MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Page 3 of 6 OPERATIONS COMMITTEE Minutes September 2, 2020 A. Approve a Sole Source Purchase Order to Schwing Bioset for the purchase of spare inventory parts for the Schwing Cake Pumps for the Truckloading and Thickening and Dewatering facilities, for a total amount not to exceed $228,193, plus applicable sales tax and shipping; and B. Approve a contingency of $11,410 (5%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None NON-CONSENT: 7. PLAN2020-00 ON-CALL PLANNING STUDIES 2020-1184 Originator: Kathy Millea Director of Engineering Kathy Millea provided a brief description of the item. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve annual Professional Services Agreements with AECOM Technical Services, Inc.; Black & Veatch Corporation; Brown and Caldwell; GHD Inc.; HDR Engineering, Inc.; Hazen and Sawyer; and Stantec Consulting Services Inc. for On-Call Planning Studies Master Contract No. PLAN2020-00, for the term November 1, 2020 through October 31, 2021 , with a maximum annual fiscal year contract limitation not to exceed $600,000 for each Professional Services Agreement; and B. Approve two additional one-year optional extensions. AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None Page 4 of 6 OPERATIONS COMMITTEE Minutes September 2, 2020 8. DIGESTER CLEANING AND DISPOSAL CONTRACT 2020-1211 Originator: Rob Thompson Assistant General Manager Rob Thompson provided a brief description of the work to be provided in this contract. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Service Contract for Digester Cleaning and Disposal with American Process Group, Inc., per Specification No. S-2020-116513D, for a total amount not to exceed $4,636,674 per year, for the period of November 1, 2020 through October 31, 2025, with four optional one-year renewals; and B. Approve an annual contingency of $463,667 (10%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None 9. BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO. 5-67 2020-1009 Originator: Kathy Millea Ms. Millea provided a PowerPoint presentation which described the necessity of pump stations and detailed the Bay Bridge pump station current location, adjacent developments, original proposed new site, current proposed new site, and problems incurred during the design phase. Ms. Millea and General Counsel Brad Hogin responded to questions regarding land purchase, land use, recoverable costs, and the easements required. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $1,784,250 (25%) to the Professional Design Services Agreement with Arcadis U.S., Inc. for Bay Bridge Pump Station Replacement, Project No. 5-67, for a total contingency of $2,497,950 (35%). AYES: Robert Collacott, Mariellen Yarc, Allan Bernstein, Brooke Jones, Steve Jones, Lucille Kring, Sandra Massa-Lavitt, Nelida Mendoza, Jesus Silva, Fred Smith, David Shawver and John Withers NOES: None ABSENT: Brad Avery and Doug Chaffee ABSTENTIONS: None Page 5 of 6 OPERATIONS COMMITTEE Minutes September 2, 2020 INFORMATION ITEMS: 10. COVID-19 SEWAGE SURVEILLANCE PROJECT UPDATE 2020-1208 Originator: Lan Wiborg Director of Environmental Services Lan Wiborg provided an informative PowerPoint presentation regarding wastewater surveillance for COVID-19. The Committee requested that Ms. Wiborg provide notes to use in reporting this information to their agencies. ITEM RECEIVED AS AN: Information Item. DEPARTMENT HEAD REPORTS: Ms. Millea indicated that she will be bringing a time-sensitive item directly to the Board in September requesting additional contingency for Project No. FE17-06. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: None. ADJOURNMENT: Chair Collacott declared the meeting adjourned at 6:03 p.m. to the meeting to be held on Wednesday, October 7, 2020 at 5:00 p.m. Submitted by: Kelly A. Lore, MMC Clerk of the Board Page 6 of 6 oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1246 Agenda Date: 10/7/2020 Agenda Item No: 2. FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: COATING INSPECTION AND CORROSION TESTING SERVICES GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: Approve an Amendment to the Professional Services Agreements with On-Site Technical Services, Inc. and CSI Services, Inc. to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2019-001, for an additional amount not to exceed $75,000 each, for a total contract amount of $275,000 each. BACKGROUND The Orange County Sanitation District (Sanitation District) uses outside specialty Consultants for on- call coating inspection and corrosion testing services in support of the Capital Improvement Program, small construction projects, and maintenance projects during the planning, design, and construction of facilities both inside the Plants and for the collection systems. In February 2019, following a standard Request for Proposal (RFP) and evaluation process, the Sanitation District awarded Professional Services Agreements (PSA) to On-Site Technical Services, Inc.; CSI Services, Inc.; and Corrpro Companies, Inc. for $200,000 to each of the three selected firms. RELEVANT STANDARDS • Ensure the public's money is wisely spent PROBLEM Corrpro Companies, Inc., one of the selected firms awarded a PSA for on-call coating inspection and corrosion testing services, has recently changed its business model and has not been able to provide the services needed to support the Sanitation District's construction program. This leaves the Sanitation District with a reduced capacity to meet the coating inspection and corrosion testing needs of the projects currently in progress. Orange County Sanitation District Page 1 of 3 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1246 Agenda Date: 10/7/2020 Agenda Item No: 2. PROPOSED SOLUTION Approve an Amendment to increase the capacity of the existing agreements with On-Site Technical Services, Inc. and CSI Services, Inc. to provide the necessary on-call coating inspection and corrosion testing services to support the Sanitation District's construction program. The additional amount is based upon a forecast of remaining work to the end of the contract period, at which time a new request for proposals will be developed for the next three-year period. TIMING CONCERNS Collection system and treatment plant projects are currently in progress. With fewer on-call contracted resources available, there is a risk that the Sanitation District will not be able to effectively support these projects, resulting in potential delays and/or reduced quality. RAMIFICATIONS OF NOT TAKING ACTION Increased risk in construction quality concerns and code compliance in supporting the Capital Improvement Program, Small Construction Projects, and Maintenance Projects. PRIOR COMMITTEE/BOARD ACTIONS February 2019 - Approved Professional Services Agreements to provide on-call Coating Inspection and other Corrosion Testing Services for Collection System and Treatment Plant projects, PSA2019- 001, for a three-year period effective May 1, 2019, for an amount not to exceed $200,000 per individual agreement ($600,000 total) with the following three firms: • On-Site Technical Services, Inc. • Corrpro Companies, Inc. • CSI Services, Inc. ADDITIONAL INFORMATION The On-Call Engineering Coating Inspection and Corrosion Testing PSAs cover a three-year period and the recommended contract amounts are based on the average of the number and type of tests and inspections utilized over the past three years, and the anticipated needs going forward for the next three years. Staff uses these Consultants on an as-needed basis only. The total agreement dollar amount is not guaranteed, nor is it paid to the Consultant if their services are not used. In February 2019, three On-Call Engineering Survey PSAs were awarded to the top three evaluated firms out of the four total proposals received in a competitive RFP process. The second-ranked firm, Corrpro Companies, Inc., was one of the selected firms, but has recently changed its business model and has not been able to provide the services needed to support the Sanitation District's construction program and the Sanitation District is terminating this PSA. To effectively meet the program needs, the Sanitation District recommends amending the current agreements with On-Site Technical Services, Inc. and CSI Services, Inc. Orange County Sanitation District Page 2 of 3 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1246 Agenda Date: 10/7/2020 Agenda Item No: 2. CEQA This is not a project as defined by the California Environmental Quality Act (CEQA), therefore CEQA does not apply. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. These funds are included in the individual project budgets that require these services. Date of Approval Contract Amount Contingency 02/27/2019 $200,000 10/28/2020 75,000 $275,000 ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Professional Services Agreement Amendment - On-Site Technical Services, Inc. • Professional Services Agreement Amendment - CSI Services, Inc. DF:dm:gc Orange County Sanitation District Page 3 of 3 Printed on 9/29/2020 powered by LegistarT" AMENDMENT NO. 1 TO AGREEMENT THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 23rd day of September, 2020, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and ON- SITE TECHNICAL SERVICES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated May 1, 2019, for professional services for PSA2019-001, Coating Inspection and Corrosion Testing Services for the Sanitation District's Capital Improvement Program, Facilities Engineering, Operations, and Maintenance Projects; and, WHEREAS, the SANITATION DISTRICT has determined that additional coating inspection and corrosion testing services are required; and, WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these additional requirements based on its demonstrated competence and has agreed to provide the necessary engineering services, and has been selected in accordance with the SANITATION DISTRICT selection policy regarding professional services; and, WHEREAS, the Board of Directors has accepted the recommendation of the Director of Engineering, pursuant to the current Ordinance, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. Amendment No. 1 -1- PSA2019-001 Revised 07/26/19 NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1. Article 2 of that certain Agreement dated May 1, 2019, between the SANITATION DISTRICT and CONSULTANT is hereby amended to increase the total compensation by $75,000 from $200,000 to an amount not to exceed $275,000, all in accordance with the same terms and conditions as otherwise specified in Article 3 and the other provisions of said Agreement. 2. This modifying Amendment is supplemental to the Agreement dated May 1, 2019 and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. Amendment No. 1 -2- PSA2019-001 Revised 07/26/19 IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. CONSULTANT: ON-SITE TECHNICAL SERVICES, INC. By Date Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By David John Shawver Date Board Chairman By Kelly A. Lore Date Clerk of the Board By Ruth Zintzun Date Purchasing & Contracts Manager CMM Amendment No. 1 -3- PSA2019-001 Revised 07/26/19 AMENDMENT NO. 1 TO AGREEMENT THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be effective the 23rd day of September, 2020, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT", and CSI SERVICES, INC., for purposes of this Agreement hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously executed an Agreement dated May 1, 2019, for professional services for PSA2019-001, Coating Inspection and Corrosion Testing Services for the Sanitation District's Capital Improvement Program, Facilities Engineering, Operations, and Maintenance Projects; and, WHEREAS, the SANITATION DISTRICT has determined that additional coating inspection and corrosion testing services are required; and, WHEREAS, CONSULTANT is qualified to provide the necessary services in connection with these additional requirements based on its demonstrated competence and has agreed to provide the necessary engineering services, and has been selected in accordance with the SANITATION DISTRICT selection policy regarding professional services; and, WHEREAS, the Board of Directors has accepted the recommendation of the Director of Engineering, pursuant to the current Ordinance, and has approved this Amendment No. 1 between the SANITATION DISTRICT and CONSULTANT. Amendment No. 1 -1- PSA2019-001 Revised 07/26/19 NOW, THEREFORE, in consideration of the promises and mutual benefits, which will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually agreed as follows: 1. Article 2 of that certain Agreement dated May 1, 2019, between the SANITATION DISTRICT and CONSULTANT is hereby amended to increase the total compensation by $75,000 from $200,000 to an amount not to exceed $275,000, all in accordance with the same terms and conditions as otherwise specified in Article 3 and the other provisions of said Agreement. 2. This modifying Amendment is supplemental to the Agreement dated May 1, 2019 and is by reference made a part of said Agreement. All of the terms, conditions, and provisions thereof, unless specifically modified herein, shall continue in full force and effect. 3. In the event of any conflict or inconsistency between the provisions of this Amendment and any of the provisions of the original Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control. Amendment No. 1 -2- PSA2019-001 Revised 07/26/19 IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and executed by CONSULTANT as of the day and year first above written. CONSULTANT: CSI SERVICES, INC. By Date Printed Name & Title ORANGE COUNTY SANITATION DISTRICT By David John Shawver Date Board Chairman By Kelly A. Lore Date Clerk of the Board By Ruth Zintzun Date Purchasing & Contracts Manager CMM Amendment No. 1 -3- PSA2019-001 Revised 07/26/19 oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1252 Agenda Date: 10/7/2020 Agenda Item No: 3. FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: PROCURE SIX SPIRAL HEAT EXCHANGERS FOR PLANT NO. 2 DIGESTERS C, D, E, F, G & H GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve a Sole Source Purchase Order to Saddleback Environmental Equipment for the procurement of six Gooch Thermal Spiral Heat Exchangers for Plant No. 2 Digesters C, D, E, F, G, and H for a total amount not to exceed $187,500, plus applicable sales tax and freight; and B. Approve a contingency of $18,750 (10%). BACKGROUND Spiral heat exchangers are used to heat digester sludge and maintain the required minimum Class B digested sludge conformance limits. The spiral heat exchangers were installed as part of Project Nos. P2-2, P2-3, and P2-5 during the late 1950s to early 1960s, when Digesters C, D, E, F, G, and H were constructed at Plant No. 2. Gooch Thermal Systems Spiral Heat Exchangers were installed to heat sludge using the Plant's hot water loop. These heat exchangers, one per digester, maintain digester sludge temperatures specified in the Orange County Sanitation District's (Sanitation District) operating permit. RELEVANT STANDARDS • Comply with environmental permit requirements • Maintain a proactive asset management program • 24/7/365 treatment plant reliability PROBLEM The current heat exchangers have reached the end of their useful life and are no longer maintainable or repairable. Recent digester inspections recommend replacement of heat exchangers with like-for- like heat exchangers as part of the phased digester rehabilitation plan to keep the digesters in operation before being replaced by the new temperature-phased anaerobic digester (TPAD) under design. Orange County Sanitation District Page 1 of 2 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1252 Agenda Date: 10/7/2020 Agenda Item No: 3. PROPOSED SOLUTION Approve the purchase of six Original Equipment Manufacturer (OEM) spiral heat exchangers manufactured by Gooch Thermal Systems Inc. Standard lead time from Saddleback Environmental Equipment is 18-20 weeks. The procurement will result in a reliable digested sludge heating system in accordance with permit requirements. TIMING CONCERNS The heat exchangers are at the end of their asset life and are scheduled to be replaced to maintain the reliability of the digester heating systems. RAMIFICATIONS OF NOT TAKING ACTION Failure to act increases the risk of heating system failure due to age of equipment which impacts digester temperature, detention times, and permit compliance, which can result in greater disposal costs. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This recommendation would be funded under the Repairs and Maintenance line item for Division 880 (Fiscal Years 2020-21 and 2021-22, Section 6, Page 96). The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 10/28/2020 $187,500 $18,750 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A RM:iq:rr:ls:gc Orange County Sanitation District Page 2 of 2 Printed on 9/29/2020 powered by LegistarTM oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1253 Agenda Date: 10/7/2020 Agenda Item No: 4. FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: PURCHASE OF INVENTORY REPLACEMENT PARTS GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: A. Approve a Sole Source Purchase Order to GEA Mechanical Equipment US Inc. for the purchase of inventory spare parts for Thickening and Dewatering centrifuges, for a total amount not to exceed $103,913, plus applicable sales tax and freight; and B. Approve a contingency of $10,392 (10%). BACKGROUND As part of Project No. P1-101, three GEA-Westfalia Separator Thickening Centrifuges and three GEA -Westfalia Dewatering Centrifuges were commissioned. Thickening centrifuges thicken the sludge feed for the digestion process to increase solids density. dewatering centrifuges remove water from biosolids to make the material suitable for truck transportation. The sludge thickening and the biosolids dewatering processes are central to the biosolids recycling program and complying with the Orange County Sanitation District's (Sanitation District) operating permits. RELEVANT STANDARDS • 24/7/365 treatment plant reliability • Maintain a proactive asset management program • Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting PROBLEM The Sanitation District has identified critical Original Equipment Manufacturer (OEM) spare parts that are not in inventory that are subject to normal wear. These OEM spare parts are not "off the shelf," nor readily available, and have long lead times that compromise equipment availability. Orange County Sanitation District Page 1 of 2 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1253 Agenda Date: 10/7/2020 Agenda Item No: 4. PROPOSED SOLUTION Procure spare inventory parts for GEA centrifuges from the OEM to maintain asset availability and minimize process downtime. TIMING CONCERNS N/A RAMIFICATIONS OF NOT TAKING ACTION Failure to maintain adequate spare parts in inventory could result in extended equipment downtime affecting operational permits. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION GEA is the original equipment manufacturer and GEA Mechanical Equipment US Inc. is the only authorized distributor within the Sanitation District's geographical region. A 10% contingency is requested in the event of pricing changes due to tariffs, delays in placing the order beyond the quote availability, or other unforeseeable changes. CEQA N/A FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This recommendation will be funded under the Repair and Maintenance line item for Plant No. 1 Maintenance Department (Budget Fiscal Year 2020-21, Section 6, Page 92). The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 10/07/2020 $103,913 $10,392 (10%) ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A Orange County Sanitation District Page 2 of 2 Printed on 9/29/2020 powered by LegistarTM oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1268 Agenda Date: 10/7/2020 Agenda Item No: 5. FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL SERVICES CONTRACT GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Recommend to the Board of Directors to: A. Approve an On-Call Service Contract for the Operations and Maintenance Coating Rehabilitation Program with Techno Coatings, Inc., per Specification No. S-2020-1191 BD, for a total amount not to exceed $329,925 per year, for the period of December 1, 2020 through November 30, 2021, with four optional one-year renewals; and B. Approve an annual contingency of $65,985 (20%). BACKGROUND The Orange County Sanitation District (Sanitation District) Plant Nos. 1 and 2 are susceptible to the corrosive nature of our extreme wastewater environment. Wastewater related structures and pipes require periodic maintenance to coating systems on its interior and/or exterior surfaces, primarily for corrosion protection. The application of coating systems extends the useful life of these assets and prevents corrosion-related failures. RELEVANT STANDARDS • Maintain a proactive asset management program • Protect Orange County Sanitation District assets PROBLEM Currently, maintenance coating tasks and projects are executed through a task-by-task open bid process. Non-critical and routine needs are met by utilizing Facility Maintenance staff contingent upon availability. Due to the numerous assets requiring preventative and corrective coatings maintenance in both treatment plants and collections systems, a programmatic approach utilizing external resources is required to ensure timely and consistent coating applications. Orange County Sanitation District Page 1 of 3 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1268 Agenda Date: 10/7/2020 Agenda Item No: 5. PROPOSED SOLUTION Staff recommends Techno Coatings, Inc. be awarded the Operations and Maintenance Coating Rehabilitation Program On-Call Service Contract to perform coating services at the treatment Plants and pump stations. This approach will decrease cost by taking advantage of economies of scale, reducing procurement costs, and decreasing the time required to start individual coating tasks. TIMING CONCERNS Timely approval of the Service Contract will enable periodic coating required for the preservation of Sanitation District assets, improving longevity, and will mitigate potential for equipment failures due to structural corrosion. RAMIFICATIONS OF NOT TAKING ACTION Increased risk of failures due to corrosion of equipment and assets potentially resulting in loss of the asset or disruptive system shutdowns. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The Sanitation District issued a Notice Inviting Bids on August 13, 2020 for the Operations and Maintenance Coating Rehabilitation Program On-Call Contractor Services, per Specification No. S- 2020-1191 BD. Three sealed bids were received on September 15, 2020. The bids were evaluated in accordance with the Sanitation District's policies and procedures. Summary information of the bids received is as follows: Bidder Amount Techno Coatings, Inc. $329,925 Capital Industrial Coatings, LLC $499,305 Advanced Industrial Services, Inc. 1$5,059,350 The bid amounts are based on the submitted unit pricing for the types of coating preparation and application steps and projected quantities provided in the Notice Inviting Bids. Staff recommends awarding a Service Contract to the lowest responsive and responsible bidder, Techno Coatings, Inc., for the Operations and Maintenance Coating Rehabilitation Program On-Call Contractor Services. A contingency of 20% is recommended because of the potential for additional work required resulting from operating constraints and seasonal wet weather occurrences. CEQA N/A Orange County Sanitation District Page 2 of 3 Printed on 9/29/2020 powered by LegistarTM File #: 2020-1268 Agenda Date: 10/7/2020 Agenda Item No: 5. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This recommendation will be funded under the Professional and Contractual Services line items for Plant Nos. 1 and 2 Maintenance Department (Budget Fiscal Year 2020-21, Section 6, Pages 92 and 96). The available funding is sufficient for this action. Date of Approval Contract Amount Contingency 10/28/2020 $329,925 $65,985 (20%) ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: • Service Contract RM:sb:if:ls:ac Orange County Sanitation District Page 3 of 3 Printed on 9/29/2020 powered by LegistarTM SERVICE CONTRACT OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL CONTRACTOR SERVICES Specification No. S-2020-1191 BD THIS CONTRACT is made and entered into as of the date fully executed below, by and between Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue, Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and [ 1 with a principal place of business at [ 1 (hereinafter referred to as "Contractor") collectively referred to as the "Parties". WITNESSETH WHEREAS, OCSD desires to temporarily retain the services of Contractor for OPERATIONS AND MAINTENANCE COATING REHABILITATION PROGRAM ON-CALL CONTRACTOR SERVICES "Services" as described in Exhibit "A"; and WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with Ordinance No. OCSD-52; and a WHEREAS, on [ ], the [Board of Directors or Operations Committee] of OCSD, by minute order, authorized execution of this Contract between OCSD and Contractor; and WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish such Services, NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged between the Parties, the Parties mutually agree as follows: 1, duction 1.1 Mis Contract and all exhibits hereto (called the "Contract") is made by OCSD and the Contractor. The terms and conditions herein exclusively govern the purchase of Services as described in Exhibit "A". 1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibit "A" Scope of Work Exhibit "B" Bid Exhibit "C" Acknowledgement of Insurance Requirements Exhibit "D" OCSD Safety Standards SOP-102 PPE SOP-604 Confined Space SOP-605 LOTO SOP-607 Hazard Communication SOP-121 Lead, Asbestos and Mold SOP-626 Fall Protection Exhibit "E" Human Resources Policies Exhibit "F" Not Used Orange County Sanitation District 1 of 10 Specification No. S-2020-1191 BD Version 080919 1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects govern and control. 1.4 The provisions of this Contract may be amended or waived only by a writing executed by authorized representatives of both Parties hereto. 1.5 The various headings in this Contract are inserted for convenience only and shall not affect the meaning or interpretation of this Contract or any paragraph or provision hereof. 1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise noted as business days. 1.7 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. 1.8 The term "hours", when used in this Contract, shall be as defined in Exhibit "A". 1.9 Contractor shall provide OCSD with all required premiums and/or overtime work at no charge beyond the price provided under"Compensation" below. 1.10 Except as expressly provided otherwise, OCSD accepts no liability for any expenses, losses, or action incurred or undertaken by Contractor as a result of work performed in anticipation of purchases of said services by OCSD. 2. Compensation Compensation to be paid by OCSD to Contractor for the Services provided under this Contract shall be a total amount not exceed [ 1 Dollars ($f 1.00). 3. California Department of Industrial Relations(DIR) Re_pistration and Record of Wa_pes 3.1 To the extent Contractor's employees and/or its subcontractors who will perform Work during the design and preconstruction phases of a construction contract or perform work under a maintenance contract for which Prevailing Wage Determinations have been issued by the DIR and as more specifically defined under Labor Code Section 1720 et seq, Contractor and its subcontractors shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement by the DIR. 3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall comply with all the provisions of Labor Code Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non- compliance with the requirements of Section 1776 may be deducted from progress payments per Section 1776. 3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a copy of all certified payroll records to OCSD and/or general public upon request, provided the public request is made through OCSD, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the Department of Industrial Relations. 3.4 The Contractor and its subcontractors shall comply with the job site notices posting requirements established by the Labor Commissioner per Title 8, California Code of Orange County Sanitation District 2 of 10 Specification No. S-2020-1191 BD Version 080919 Regulation Section 16461(e). 4. Payments and Invoicin_g 4.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD's Project Manager or designee, of itemized invoices submitted monthly for Services rendered in accordance with Exhibit "A". OCSD, at its sole discretion, shall be the determining party as to whether the Services have been satisfactorily completed. 4.2 Invoices shall be emailed by Contractor to OCSD Accounts Payable at APStaff(aD-OCSD.com and "INVOICE" with the Purchase Order Number and S-2020- 1191 BD shall be referenced in the subject line. 5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of three (3) years after its termination, OCSD shall have access to and the right to examine any directly pertinent books, documents, and records of Contractor relating to the invoices submitted by Contractor pursuant to this Contract. 6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services identified in Exhibit"A". Contractor shall perform said Services in accordance with generally accepted industry and professional standards. 7. Modifications to Scope of Work Requests for modifications to the Scope of Work hereunder can be made by OCSD at any time. All modifications must be made in writing and signed by both Parties. 8. Contract Term The Services provided under this Agreement shall be for the period of one IM year commencing on [Month, Day, Yearl and continuing through [Month, Day, Yearl. 9. Renewals 9.1 OCSD may exercise the option to renew this Contract for up to [four(4) one-year periods] based upon the criteria set forth in Exhibit "A", under the terms and conditions contained herein. OCSD shall make no obligation to renew nor give reason if it elects not to renew. 9.2 This Contract may be renewed by OCSD Purchase Order. 10. Extensions The term of this Contract may be extended only by written instrument signed by both Parties. 11. Performance Time is of the essence in the performance of the provisions hereof. 12. Termination 12.1 OCSD reserves the right to terminate this Contract for its convenience, with or without cause, in whole or in part, at any time, by written notice from OCSD of intent to terminate. Upon receipt of a termination notice, Contractor shall immediately discontinue all work under this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay Contractor for work performed (cost and fee)to the date of termination. Contractor expressly waives any claim to receive anticipated profits to be earned during the uncompleted portion of this Contract. Such notice of termination shall terminate this Contract and release OCSD from any further fee, cost or claim hereunder by Contractor other than for work performed to the date of termination. Orange County Sanitation District 3 of 10 Specification No. S-2020-1191 BD Version 080919 12.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination that Contractor is not complying with the Scope of Work requirements, if the level of service is inadequate, or any other default of this Contract. 12.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written notice to Contractor: ■ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or ■ if Contractor sells its business; or ■ if Contractor breaches any of the terms of this Contract; or ■ if total amount of compensation exceeds the amount authorized under this Contract. 12.4 All OCSD property in the possession or control of Contractor shall be returned by Contractor to OCSD upon demand, or at the termination of this Contract, whichever occurs first. 13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements (attached hereto and incorporated herein as Exhibit "C"). Contractor shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subcontractor has been obtained. Failure to maintain required insurance coverage shall result in termination of this Contract. 14. Bonds: Not Used 15. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility for damages to property and/or injuries to persons, including accidental death, which may arise out of or be caused by Contractor's services under this Contract, or by its subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be discovered before or after the termination of the Contract. Except as to the sole active negligence of or willful misconduct of OCSD, Contractor shall indemnify, protect, defend and hold harmless OCSD, its elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or death of any person or damage to property or interference with the use of property, arising out of or in connection with Contractor's performance under the Contract, and/or (b) on account of use of any copyrighted or uncopyrighted material, composition, or process, or any patented or unpatented invention, article or appliance, furnished or used under the Contract, and/or (c) on account of any goods and services provided under this Contract. This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or passive, on the part of Contractor of or anyone employed by or working under Contractor. To the maximum extent permitted by law, Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations that any of the parties to be defended were actively, passively, or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, in whole or in part, for any loss, damage, or injury. Contractor agrees to provide this defense immediately upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel acceptable to OCSD. 16. OCSD Safety Standards OCSD requires Contractor and its subcontractor(s) to follow and ensure their employees follow all Federal, State, and local regulations as well as OCSD Orange County Sanitation District 4 of 10 Specification No. S-2020-1191 BD Version 080919 Safety Standards while working at OCSD locations. If during the course of the Contract it is discovered that OCSD Safety Standards do not comply with Federal, State, or local regulations, then the Contractor is required to follow the most stringent regulatory requirement at no additional cost to OCSD. Contractor and all of its employees and subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in Exhibit "D" and the Human Resources Policies in Exhibit "E". 17. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply: 17.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence on the date of acceptance by the OCSD Project Manager or designee of the work as complete. 17.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work as specified in Exhibit "A", OCSD informs Contractor that any portion of the Services provided fails to meet the standards required under this Contract, Contractor shall, within the time agreed to by OCSD and Contractor, take all such actions as are necessary to correct or complete the noted deficiency(ies) at Contractor's sole expense. 18. Liquidated Damages: Not used 19. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of God, fire, labor trouble, war, acts of government or any other cause beyond its control, but said party shall use reasonable efforts to minimize the extent of the delay. Work affected by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated from the Contract. 20. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Contract. 21. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has investigated the work to be performed; 2) it i;vestgated the site of the werk rind is are of all GOO ditiORS there; and 3) it understands the facilities, difficulties and restrictions of the work under this Contract. Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by OCSD, it shall immediately inform OCSD of this and shall not proceed, except at Contractor's risk, until written instructions are received from OCSD. 22. Regulatory Requirements Contractor shall perform all work under this Contract in strict conformance with applicable Federal, State, and local regulatory requirements including, but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and California Water Codes Division 2. 23. Environmental Compliance Contractor shall, at its own cost and expense, comply with all Federal, State, and local environmental laws, regulations, and policies which apply to the Contractor, its subcontractors, and the Services, including, but not limited to, all applicable Federal, State, and local air pollution control laws and regulations. 24. Licenses, Permits, Ordinances and Re_gulations Contractor represents and warrants to OCSD that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to engage in this work. Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work performed under the terms of this Contract will be paid by Contractor. Orange County Sanitation District 5 of 10 Specification No. S-2020-1191 BD Version 080919 25. Applicable Laws and Regulations Contractor shall comply with all applicable Federal, State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold harmless from any and all damages and liabilities assessed against OCSD as a result of Contractor's noncompliance therewith. Any permission required by law to be included herein shall be deemed included as a part of this Contract whether or not specifically referenced. 26. Contractor's Employees Compensation 26.1 Davis-Bacon Act — Contractor will pay and will require all subcontractors to pay all employees on said project a salary or wage at least equal to the prevailing rate of per diem wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each craft or type of worker needed to perform the Contract. The provisions of the Davis- Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00) and when twenty-five percent (25%) or more of the Contract is funded by Federal assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be complied with are incorporated herein as a part of this Contract and referred to by reference. 26.2 General Prevailing Rate — OCSD has been advised by the State of California Director of Industrial Relations of its determination of the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is to be performed for each craft or type of work needed to execute this Contract, and copies of same are on file in the Engineering Department. The Contractor agrees that not less than said prevailing rates shall be paid to workers employed on this Contract as required by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of per diem wages at its principal office and at each project site, which shall be made available to any interested party upon request. 26.3 Forfeiture For Violation—Contractor shall, as a penalty to OCSD, forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by the Contractor or any subcontractor under it) less than the prevailing rate of per diem wages as set by the Director of Industrial Relations, in accordance with Sections 1770-1780 of the California Labor Code for the work provided for in this Contract, all in accordance with Section 1775 of the Labor Code of the State of California. 26.4 Apprentices—Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding the employment of apprentices are applicable to this Contract and the Contractor shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or more or twenty(20)working days or more; or if contracts of specialty contractors not bidding for work through the general or prime Contractor are two thousand dollars ($2,000.00) or more or five (5) working days or more. 26.5 Workday—In the performance of this Contract, not more than eight(8) hours shall constitute a day's work, and the Contractor shall not require more than eight(8) hours of labor in a day from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of twenty-five dollars ($25.00)for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article. Contractor shall keep an accurate record showing the name and actual hours worked each calendar day and each calendar week by each worker employed by Contractor in connection Orange County Sanitation District 6 of 10 Specification No. S-2020-1191 BD Version 080919 with the project. 26.6 Record of Wages; Inspection — Contractor agrees to maintain accurate payroll records showing the name, address, social security number, work classification, straight-time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by it in connection with the project and agrees to require that each of its subcontractors do the same. All payroll records shall be certified as accurate by the applicable Contractor or subcontractor or its agent having authority over such matters. Contractor further agrees that its payroll records and those of its subcontractors shall be available to the employee or employee's representative, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties for non-compliance with the requirements of Section 1776 may be deducted from project payments per the requirements of Section 1776. 27. South Coast Air Quality Management District's (SCAQMD) Requirements It is Contractor's responsibility that all equipment furnished and installed be in accordance with the latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All Contract work practices, which may have associated emissions such as sandblasting, open field spray painting or demolition of asbestos containing components or structures, shall comply with the appropriate rules and regulations of the SCAQMD. 28. Governing Law This Contract shall be governed by and interpreted under the laws of the State of California and the Parties submit to jurisdiction in the County of Orange, in the event any action is brought in connection with this Contract or the performance thereof. 29. Breach The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. Any breach by Contractor to which OCSD does not object shall not operate as a waiver of OCSD's rights to seek remedies available to it for any subsequent breach. 30. Remedies In addition to other remedies available in law or equity, if the Contractor fails to make delivery of the goods or Services or repudiates its obligations under this Contract, or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute goods or Services for those due from Contractor. In the event OCSD elects to "cover" as described in (3), OCSD shall be entitled to recover from Contractor as damages the difference between the cost of the substitute goods or Services and the Contract price, together with any incidental or consequential damages. 31. Dispute Resolution 31.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted in accordance with the Commercial Mediation Rules of the American Arbitration Agreement, through the alternate dispute resolution procedures of Judicial Arbitration through Mediation Services of Orange County ("JAMS"), or any similar organization or entity conducting an alternate dispute resolution process. 31.2 In the event the Parties are unable to timely resolve the dispute through mediation, the issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Orange County Sanitation District 7 of 10 Specification No. S-2020-1191 BD Version 080919 Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator shall be selected, or in the absence of agreement, each party shall select an arbitrator, and those two (2)arbitrators shall select a third. Discovery may be conducted in connection with the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make such investigation as deemed appropriate and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 32. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which he may be entitled. 33. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and Forum for Enforcement, shall survive termination or expiration of this Contract. 34. Severability If any section, subsection, or provision of this Contract, or any agreement or instrument contemplated hereby, or the application of such section, subsection, or provision is held invalid, the remainder of this Contract or instrument in the application of such section, subsection or provision to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to substantially frustrate the expectations of the Parties. 35. Dama_ge to OCSD's Property Any of OCSD's property damaged by Contractor, any subcontractors or by the personnel of either will be subject to repair or replacement by Contractor at no cost to OCSD. 36. Disclosure Contractor agrees not to disclose, to any third party, data or information generated from this project without the prior written consent from OCSD. 37. Independent Contractor The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall be deemed to make Contractor an OCSD employee. During the performance of this Contract, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as OCSD's officers, employees, or agents. Contractor and its officers, employees, and agents shall obtain no rights to any benefits which accrue to OCSD's employees. 38. Limitations upon Subcontracting and Assignment Contractor shall not delegate any duties nor assign any rights under this Contract without the prior written consent of OCSD. Any such attempted delegation or assignment shall be void. 39. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OCSD and Contractor. 40. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall be personally liable to Contractor, or any successor-in-interest, in the event of any default or breach by OCSD or for any amount which may become due to Contractor or to its successor, or for breach of any obligation for the terms of this Contract. 41. Read and Understood By signing this Contract, Contractor represents that he has read Orange County Sanitation District 8 of 10 Specification No. S-2020-1191 BD Version 080919 and understood the terms and conditions of the Contract. 42. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 43. Entire Contract This Contract constitutes the entire agreement of the Parties and supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. Orange County Sanitation District 9 of 10 Specification No. S-2020-1191 BD Version 080919 44. Notices All notices under this Contract must be in writing. Written notice shall be delivered by personal service or sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Rejection or other refusal to accept or the inability to deliver because of changed address for which no notice was given as provided hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices shall be effective when first received at the following addresses: OCSD: Darius Ghazi Senior Buyer Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Contractor: Contact Name Contact Title Company Name Street Address City, State, Zip Code Each party shall provide the other party written notice of any change in address as soon as practicable. IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this Contract to be signed by the duly authorized representatives. ORANGE COUNTY SANITATION DISTRICT Dated: By: David John Shawver Chair, Board of Directors or Operations Committee Dated: By: Kelly A. Lore Clerk of the Board Dated: By: Ruth Zintzun Date Purchasing & Contracts Manager COMPANY Dated: By: Print Name and Title of Officer IRS Employer's I.D. Number Orange County Sanitation District 10 of 10 Specification No. S-2020-1191 BD Version 080919 oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1260 Agenda Date: 10/7/2020 Agenda Item No: 6. FROM: James D. Herberg, General Manager Originator: Lan C. Wiborg, Director of Environmental Services SUBJECT: CONSTITUENTS OF EMERGING CONCERN: PFAS GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District's Environmental Services Department - Constituents of Emerging Concern: PFAS. RELEVANT STANDARDS • Comply with environmental permit requirements • Use all practical and effective means for resource recovery • Listen to and seriously consider community input on environmental concerns • Build brand, trust, and support with policy makers and community leaders ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A Orange County Sanitation District Page 1 of 1 Printed on 9/30/2020 powered by LegistarTM oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building 5� o, g � 10844 Ellis Avenue 2 9 Fountain Valley, CA 92708 OPERATIONS COMMITTEE (714)593 7433 9oTFCTN0 THE ENVQ����2 Agenda Report File #: 2020-1269 Agenda Date: 10/7/2020 Agenda Item No: 7. FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: CITY WATER USAGE AND REDUCTION PLAN GENERAL MANAGER'S RECOMMENDATION RECOMMENDATION: Information Item. BACKGROUND The Orange County Sanitation District uses three types of water (i.e., City Water, Reclaimed Water, and Plant Water) for various purposes such as domestic uses, irrigation, and plant process support. Staff will provide an update on plant-wide water usage and efforts to reduce city water usage. RELEVANT STANDARDS • Use all practical and effective means for resource recovery • Protect Orange County Sanitation District assets • Commitment to safety and reducing risk in all operations ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package: N/A JS:MPV:cf:gc Orange County Sanitation District Page 1 of 1 Printed on 9/30/2020 powered by LegistarTM ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS ACWA Association of California LOS Level Of Service RFP Request For Proposal Water Agencies APWA American Public Works MGD Million Gallons Per Day RWQCB Regional Water Quality Association Control Board AQMD Air Quality Management MOU Memorandum of SARFPA Santa Ana River Flood District Understanding Protection Agency ASCE American Society of Civil NACWA National Association of Clean SARI Santa Ana River Engineers Water Agencies Interceptor BOD Biochemical Oxygen Demand NEPA National Environmental Policy SARWQCB Santa Ana Regional Water Act Quality Control Board California Air Resources Non-Governmental Santa Ana Watershed CARB Board NGOs Organizations SAWPA Project Authority CASA California Association of NPDES National Pollutant Discharge SCADA Supervisory Control And Sanitation Agencies Elimination System Data Acquisition National Water Research Southern California CCTV Closed Circuit Television NWRI Institute SCAP Alliance of Publicly Owned Treatment Works CEQA California Environmental O& M Operations&Maintenance SCAQMD South Coast Air Quality Quality Act Management District Capital Improvement Orange County Council of SOCWA South Orange County CIP Program OCCOG Governments Wastewater Authority CRWQCB California Regional Water OCHCA Orange County Health Care SRF Clean Water State Quality Control Board Agency Revolving Fund CWA Clean Water Act OCSD Orange County Sanitation SSMP Sewer System District Management Plan CWEA California Water Environment OCWD Orange County Water District SSO Sanitary Sewer Overflow Association EIR Environmental Impact Report OOBS Ocean Outfall Booster Station SWRCB State Water Resources Control Board EMT Executive Management Team OSHA Occupational Safety and TDS Total Dissolved Solids Health Administration US Environmental Protection Professional EPA Agency PCSA Consultant/Construction TMDL Total Maximum Daily Load Services Agreement FOG Fats, Oils, and Grease PDSA Professional Design Services TSS Total Suspended Solids Agreement Per-and Polyfluoroalkyl Waste Discharge gpd gallons per day PFAS Substances WDR Requirements GWRS Groundwater Replenishment PFOA Perfluorooctanoic Acid WEF Water Environment System Federation Water Environment& ICS Incident Command System PFOS Perfluorooctanesulfonic Acid WERF Reuse Foundation IERP Integrated Emergency POTW Publicly Owned Treatment WIFIA Water Infrastructure Response Plan Works Finance and Innovation Act Water Infrastructure JPA Joint Powers Authority ppm parts per million WIIN Improvements for the Nation Act Local Agency Formation PSA Professional Services WRDA Water Resources LAFCO Commission I Agreement I Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by microorganisms.Testing for BOD is done to assess the amount of organic matter in water. BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (D/T) —The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and OCSD provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE (LOS)—Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has been found in the GWRS process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP(NBP)—An alliance of the NACWA and WEF,with advisory support from the EPA. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PER-AND POLYFLUOROALKYL SUBSTANCES (PFAS) — A large group (over 6,000) of human-made compounds that are resistant to heat,water,and oil and used for a variety of applications including firefighting foam,stain and water-resistant clothing, cosmetics, and food packaging. Two PFAS compounds, perfluorooctanesulfonic acid (PFOS)and perfluorooctanoic acid (PFOA) have been the focus of increasing regulatory scrutiny in drinking water and may result in adverse health effects including developmental effects to fetuses during pregnancy, cancer, liver damage, immunosuppression,thyroid effects, and other effects. PERFLUOROOCTANOIC ACID (PFOA) — An ingredient for several industrial applications including carpeting, upholstery, apparel, floor wax, textiles, sealants,food packaging, and cookware(Teflon). PERFLUOROOCTANESULFONIC ACID (PFOS)—A key ingredient in Scotchgard, a fabric protector made by 3M, and used in numerous stain repellents. PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR (SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non- reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment. SANITARY SEWER—Separate sewer systems specifically for the carrying of domestic and industrial wastewater. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE—Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater. ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER—Any water that enters the sanitary sewer. WATERSHED—A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.