HomeMy WebLinkAbout03-04-2020 Operations Committee Meeting Complete Agenda Packet Serving: Orange County Sanitation District
Anaheim 10844 Ellis Avenue,Fountain Valley,CA 92708
714.962.2411 • www.ocsd.com
Brea
Buena Park
Cypress February 26, 2020
Fountain Valley
Fullerton
Garden Grove
NOTICE OF MEETING
Huntington Beach
Irvine
La Habra
La Palma OPERATIONS COMMITTEE
Los Alamitos ORANGE COUNTY SANITATION DISTRICT
Newport Beach
Orange
Placentia
Wednesday, March 4, 2020 — 5:00 P.M.
Santa Ana
Seal Beach
Stanton Administration Building
Tustin 10844 Ellis Avenue
Fountain Valley, California 92708
Villa Park WWW.00SD.COM
County of Orange
Costa Mesa
Sanitary District
Midway City
Sanitary District
Irvine Ranch
Water District
Yorba Linda
Water District
A regular meeting of the Operations Committee of the Orange County
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C, o Sanitation District will be held at the above location, date, and time.
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1"E ENv\P� Our Mission: To protect public health and the environment by
providing effective wastewater collection, treatment, and recycling.
OPERATIONS COMMITTEE BOARD MEETING DATE
MEETING DATE
03/04/20 03/25/20
04/01/20 04/22/20
05/06/20 05/27/20
06/03/20 06/24/20
07/01/20 07/22/20
AUGUST DARK 08/26/20
09/02/20 09/23/20
10/07/20 10/28/20
11/04/20 11118120 *
12/02/20 12116120 *
JANUARY DARK 01/27/21
02/03/21 02/24/21
*Meeting will be held on the third Wednesday of the month
ORANGE COUNTY SANITATION DISTRICT Effective 02/19/2020
BOARD OF DIRECTORS
Complete Roster
ALTERNATE
AGENCY/CITIES ACTIVE DIRECTOR DIRECTOR
Anaheim Lucille Kring Denise Barnes
Brea Glenn Parker Cecilia Hupp
Buena Park Fred Smith Connor Traut
Cypress Mariellen Yarc Stacy Berry
Fountain Valley Steve Nagel Patrick Harper
Fullerton Jesus J. Silva Jan Flory
Garden Grove Steve Jones John O'Neill
Huntington Beach Erik Peterson Lyn Semeta
Irvine Christina Shea Anthony Kuo
La Habra Tim Shaw Rose Espinoza
La Palma Peter Kim Nitesh Patel
Los Alamitos Richard Murphy Dean Grose
Newport Beach Brad Avery Joy Brenner
Orange Mark Murphy Kim Nichols
Placentia Chad Wanke Ward Smith
Santa Ana Cecilia Iglesias David Penaloza
Seal Beach Sandra Massa-Lavitt Schelly Sustarsic
Stanton David Shawver Carol Warren
Tustin Allan Bernstein Chuck Puckett
Villa Park Robert Collacott Chad Zimmerman
Sanitary/Water Districts
Costa Mesa Sanitary District James M. Ferryman Bob Ooten
Midway City Sanitary District Andrew Nguyen Margie L. Rice
Irvine Ranch Water District John Withers Douglas Reinhart
Yorba Linda Water District Brooke Jones Phil Hawkins
County Areas
Board of Supervisors Doug Chaffee Donald P. Wagner
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Orange County Sanitation District
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, March 4, 2020 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: Meeting Rooms are wheelchair accessible. If you require any
special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District's Administration Building located at
10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com not
less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,
including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the
Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the
meeting. Please contact the Clerk of the Board's office at(714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433/ klore@ocsd.com at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg,jherberg@ocsd.com/(714)593-7300
Asst. General Manager: Lorenzo Tyner, Ityner@ocsd.com/ (714)593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com/(714)593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com/(714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com/ (714)593-7365
Director of Environmental Services: Lan Wiborg, Iwiborg@ocsd.com/(714) 593-7450
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, March 4, 2020
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM:
PUBLIC COMMENTS:
If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table outside
of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on
which you wish to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to
three minutes.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1. APPROVAL OF MINUTES 2020-937
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held on
February 5, 2020.
Originator: Kelly Lore
Attachments: Agenda Report
02-05-2020 Operations Committee Minutes
2. HEADWORKS EXPLOSIVE GAS MONITORING SYSTEMS AT PLANT 2019-632
NOS. 1 AND 2, PROJECT NO. FE18-11
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Headworks Explosive
Gas Monitoring Systems at Plant Nos. 1 and 2, Project No. FE18-11;
B. Ratify withdrawal of low bid from RP Controls at its request due to an inadvertent
bid error and omission made by RP Controls and its equipment supplier
regarding the contract design requirements and return of its bid security as
allowed under Public Contract Code §5100 et seq.;
Page 1 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, March 4, 2020
C. Award Construction Contract to Baker Electric, Inc. for Headworks Explosive
Gas Monitoring Systems at Plant Nos. 1 and 2, Project No. FE18-11, for a total
amount not to exceed $223,984; and
D. Approve a contingency of $22,398 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
FE18-11 Final Contract Agreement and Exhibit A
3. ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS, 2019-789
PROJECT NO. J-98
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with Schweitzer Engineering
Laboratories Engineering Services (Schweitzer) to provide final design,
programming, testing, commissioning, and training for a load-shedding system
and electrical power protective relay system for Electrical Power Distribution
System Improvements, Project No. J-98, for a total amount not to exceed
$1,296,878; and
B. Approve a contingency of $129,687 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
J-98 Professional Services Agreement
4. REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, 2020-910
PROJECT NO. FE18-13
RECOMMENDATION: Recommend to the Board of Directors to:
Approve Utility Agreement No. OCSD-1005 between the Orange County Sanitation
District and the Orange County Transportation Authority agreeing to specific terms,
conditions, and funding obligations regarding the relocation and protection of the
Redhill Relief Sewer at State Route 55 in the City of Santa Ana.
Originator: Kathy Millea
Attachments: Agenda Report
FE18-13 Utility Agreement No. OCSD-1005
Page 2 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, March 4, 2020
NON-CONSENT:
5. OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY, 2019-629
PROJECT NO. PS18-09
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with Carollo Engineers, Inc. to
provide engineering services for the Ocean Outfall Condition Assessment and
Scoping Study, Project No. PS18-09, for an amount not to exceed $2,744,000;
and
B. Approve a contingency of $274,400 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
PS18-09 Professional Services Agreement - Carollo
6. ORANGE COUNTY SANITATION DISTRICT ASSET MANAGEMENT 2020-871
PROGRAM
RECOMMENDATION:
Receive and file the Orange County Sanitation District Asset Management Program
report.
Originator: Kathy Millea
Attachments: Agenda Report
Final Asset Management Report
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL 2020-927
SERVICES
RECOMMENDATION:
Information Item.
Originator: Lan Wiborg
Attachments: Agenda Report
Page 3 of 4
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, March 4, 2020
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Directors may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, April 1, 2020 at 5:00
p.m.
Page 4 of 4
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-937 Agenda Date: 3/4/2020 Agenda Item No: 1.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held on February 5, 2020.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
• Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Minutes of the Operations Committee meeting held February 5, 2020
Orange County Sanitation District Page 1 of 1 Printed on 2/18/2020
powered by LegistarTM
Orange County Sanitation District NIN SAN/T,4;/O Wednesday, February 5, 2020
Minutes for the = °°°� "o� 5:00 PM
OPERATIONS COMMITTEE Board Room
Administration Building
10844 Ellis Avenue
9 Fountain Valley, CA 92708
oT�°T'"� THE ENv\P (714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, February 5, 2020 at 5:03 p.m. in the Administration Building.
Director Kring led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
PRESENT: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
STAFF PRESENT: Rob Thompson, Assistant General Manager; Lorenzo Tyner, Assistant
General Manager; Celia Chandler, Director of Human Resources; Kathy Millea, Director of
Engineering; Lan Wiborg, Director of Environmental Services; Kelly Lore, Clerk of the Board;
Tanya Chong; Daisy Covarubbias; Raul Cuellar; Don Cutler; Rhea DeGuzman; Mike Dorman;
Brian Engelyn; Dean Fisher; Al Garcia; Larry Johnson; Josh Martinez; Riaz Moinuddin; Jeff
Mohr; Wally Ritchie; Don Stokes; Todd Waltz; Eros Yong; and Ruth Zintzun.
Others Present: Brad Hogin, General Counsel; Austin Mejia, Supervisor Chaffee's office;
Cherylle Barrido, Brown and Caldwell; and Bob Ooten, Alternate Director (CMSD).
PUBLIC COMMENTS:
None.
REPORTS:
General Manager Jim Herberg and Chair Collacott did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2019-786
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Page 1 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
Approve Minutes of the Regular Meeting of the Operations Committee held on
December 4, 2019.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
2. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE 2019-858
REPORT
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending December 31, 2019.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
3. WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, 2019-806
PROJECT NO. 3-62
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Sewer Relocation Agreement between the Orange County Sanitation District
and the Midway City Sanitary District.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
Page 2 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
4. PLANT NO. 2 DEWATERING CENTRIFUGE SPARE ROTATING 2019-703
ASSEMBLY AND GEARBOX
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order contract for the procurement of one
spare rotating assembly and gearbox for the Alfa Laval Centrifuges, Model
ALDEC G3-125, for an amount not to exceed $435,756, plus applicable sales
tax and shipping; and
B. Approve a contingency of $43,576 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
5. ON CALL PLANT NO. 1 & PLANT NO. 2 MEDIUM VOLTAGE CABLE 2020-867
TESTING SERVICES (MP-320)
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a three-year service contract with Halco Service Corp. for assessment
and testing of Plant No.1 and Plant No. 2 medium voltage cables per
Specification No. S-2019-1107BD, for a total amount not to exceed $491,655;
and
B. Approve a contingency of $73,748 (15%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
Page 3 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
6. COOPERATIVE PROCUREMENT WITH W.W. GRAINGER 2020-868
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve a Blanket Purchase Order with W.W. Grainger, Inc. for the purchase of
maintenance tools and supplies, in accordance with Ordinance No. OCSD-52, Section
2.03(B): Cooperative Procurement; for the period beginning March 1, 2020 through
February 28, 2021 , with two one-year renewal options, for a total amount not to exceed
$275,000 per year.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
7. PLANT NO. 1 PURCHASE OF PROGRESSIVE CAVITY PUMP 2020-878
REPLACEMENT PARTS
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Sole Source Purchase Order to Cortech Engineering for the purchase
of eight Seepex pump rotors and one stator for the sludge thickening and
dewatering facility, for a total amount not to exceed $216,210, plus applicable
sales tax and shipping; and
B. Approve a contingency of $21,620 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
8. PLANT NO. 2 KNIFE GATE VALVE REPLACEMENT FOR 2020-879
TRUCKLOADING
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Page 4 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Sole Source Purchase Order to CS-AMSCO for the procurement of
12 Dezurik replacement knife gate valves along with their mounting components
for the Plant No. 2 Truckloading Facility, for a total amount not to exceed
$148,032 plus applicable sales tax and shipping; and
B. Approve a contingency of $14,803 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
9. QUARTERLY ODOR COMPLAINT REPORT 2020-876
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2019/20 Second Quarter Odor Complaint Report.
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
NON-CONSENT:
10. ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS, 2019-627
PROJECT NO. J-98
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced Project Manager Todd Waltz who
provided a PowerPoint presentation regarding project elements including: Plant No. 1
load shedding, arc flash reduction, and replacement of obsolete equipment at Plant No.
2. Mr. Waltz provided information regarding the consultant selection and negotiation
process and responded to questions from the Committee.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 5 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Professional Design Services Agreement with Brown and Caldwell to
provide engineering services for the Electrical Power Distribution System
Improvements, Project No. J-98, for an amount not to exceed $2,240,000; and
B. Approve a contingency of $224,000 (10%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
11. FLEET PURCHASE OF ONE MEDIUM-DUTY SERVICE BODY TRUCK 2019-859
Originator: Rob Thompson
Assistant General Manager Rob Thompson introduced Maintenance Manager Don
Stokes who provided a PowerPoint presentation regarding Fleet Services including
statistics of OCSD's fleet, description of aging vehicles, fleet management strategies,
and replacement criteria. Mr. Stokes and Mr. Thompson responded to questions from
the Committee.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one
New/Unused 2020 Ford Super Duty F-550 Truck with Maintainer Service Body
and Short Tower Crane using Sourcewell (formerly National Joint Powers
Alliance) Cooperative Contract No. 120716-NAF, for a total amount of $158,142
plus freight; and
B. Approve a contingency of $7,907 (5%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
12. FLEET PURCHASE OF ONE SEDAN, SIX LIGHT-DUTY TRUCKS, 2020-888
AND THREE VANS
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 6 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
A. Approve a Purchase Order to National Auto Fleet Group for the purchase of one
new/unused Toyota Prius sedan, three new/unused F150 trucks, three
new/unused F250 Utility Body trucks, one new/unused Transit Connect Van,
and two new/unused Transit Cargo Vans using Sourcewell (formerly National
Joint Powers Alliance) Cooperative Contract No. 120716-NAF, for a total
amount of $357,312 plus freight; and
B. Approve a contingency of $17,866 (5%).
AYES: Robert Collacott, Doug Chaffee, Brooke Jones, Lucille Kring, Sandra
Massa-Lavitt, Fred Smith, David Shawver, John Withers and Stacy
Berry (Alternate)
NOES: None
ABSENT: Brad Avery, Allan Bernstein, Steve Jones, Tim Shaw and Jesus Silva
ABSTENTIONS: None
INFORMATION ITEMS:
13. ORANGE COUNTY SANITATION DISTRICT RESERVES AND 2020-880
INVESTMENT POLICIES
Originator: Lorenzo Tyner
Assistant General Manager Lorenzo Tyner announced that a series of Budget related
information presentations would be provided each month. He introduced Controller
Wally Ritchie who provided a PowerPoint presentation regarding OCSD's reserves and
investments. Mr. Ritchie and Mr. Tyner responded to questions from the Committee
regarding amount of reserves, accountablity, and audit details.
ITEM RECEIVED AND FILED AS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Chair Shawver reported on his recent attendance at the CASA Winter Conference. The
Committee requested that Director of Environmental Services Lan Wiborg provide information
regarding one of the pilot programs that was discussed at the conference at a future meeting .
Page 7 of 8
OPERATIONS COMMITTEE Minutes February 5, 2020
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
Director Brooke Jones requested a presentation regarding PFAS at the March meeting.
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5:59 p.m. to the meeting to be held on
Wednesday, March 4, 2020 at 5:00 p.m.
Submitted by:
Kelly A. Lore, MMC
Clerk of the Board
Page 8 of 8
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-632 Agenda Date: 3/4/2020 Agenda Item No: 2.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEMS AT PLANT NOS. 1 AND 2, PROJECT
NO. FE18-11
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Headworks Explosive Gas
Monitoring Systems at Plant Nos. 1 and 2, Project No. FE18-11;
B. Ratify withdrawal of low bid from RP Controls at its request due to an inadvertent bid error and
omission made by RP Controls and its equipment supplier regarding the contract design
requirements and return of its bid security as allowed under Public Contract Code §5100 et
seq.;
C. Award Construction Contract to Baker Electric, Inc. for Headworks Explosive Gas Monitoring
Systems at Plant Nos. 1 and 2, Project No. FE18-11, for a total amount not to exceed
$223,984; and
D. Approve a contingency of $22,398 (10%).
BACKGROUND
Headworks facilities at Orange County Sanitation District (Sanitation District) Plant Nos. 1 and 2
remove large pieces of trash and debris that would otherwise damage downstream treatment
equipment. On occasion, combustible gas or hydrocarbon vapor in the incoming wastewater
accumulates in the Headworks building. These gases pose a danger to staff and facilities if their
concentration exceeds their lower explosive limit.
RELEVANT STANDARDS
• Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive, responsible bidder
• Commitment to safety & reducing risk in all operations
Orange County Sanitation District Page 1 of 3 Printed on 2/25/2020
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File #: 2019-632 Agenda Date: 3/4/2020 Agenda Item No: 2.
PROBLEM
Explosive gases can accumulate in the Headworks and would not be detected.
PROPOSED SOLUTION
Award a Construction Contract for Headworks Explosive Gas Monitoring Systems at Plant Nos. 1
and 2, Project No. FE18-11, to install explosive gas monitoring systems at each plant. This system
will provide an early warning of a potential hazard, such as combustible liquid that may have been
discharged into the collections system.
TIMING CONCERNS
The resolution of this risk will be delayed.
RAMIFICATIONS OF NOT TAKING ACTION
The risk of explosive gases not being detected will continue.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised for bids for Headworks Explosive Gas Monitoring Systems at Plant
Nos. 1 and 2, Project No. FE18-11, on October 29, 2019 and November 5, 2019. Three sealed bids
were received on December 18, 2019. A summary of the bid opening follows:
Engineer's Estimate $ 129,117
Bidders Amount of Bid
RP Controls $ 152,000
Baker Electric, Inc. $ 223,984
Mehta Mechanical Company, Inc. dba MMC, Inc. $ 284,000
The low bidder, RP Controls, requested to withdraw its bid due to an inadvertent bid mistake and
omission made by bidder and its equipment supplier regarding the design requirements for
instrumentation panels. RP Controls initiated contact with the Sanitation District within four business
days from the opening of the bids to voice its concern regarding a miscommunication it had with the
supplier of the instrumentation panels for this project. Staff recommends withdrawal of RP Controls
bid as allowed under Public Contracting Code §5100 et seq.
After the evaluation of the bids by the Evaluation Team, the second lowest bidder, Baker Electric,
Inc., was deemed the lowest responsive, responsible bidder. The Contractor selection was
conducted in accordance with the Sanitation District's adopted policies and procedures.
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File #: 2019-632 Agenda Date: 3/4/2020 Agenda Item No: 2.
Sanitation District staff communicated with Baker Electric and analyzed its bid price relative to the
Sanitation District's estimate and design requirements. The difference between the engineer's
estimate and Baker Electric, Inc. is $94,867. The cost difference is due to the following reasons:
1. Cost increases for electrical and instrumentation labor resulting from the latest labor
negotiations with the labor unions which were not contemplated in the Sanitation District's
original estimate.
2. Staff underestimated the costs for two control panels and associated commissioning costs.
3. Staff underestimated the costs for mechanical work and installation costs for the gas
monitoring systems.
Staff recommends awarding a construction contract to Baker Electric, Inc. for Headworks Explosive
Gas Monitoring Systems at Plant Nos. 1 and 2, Project No. FE18-11, for a total amount not to exceed
$223,984.
CEQA
The project is exempt from CEQA under the Class 1 and Class 3 categorical exemptions set forth in
California Code of Regulations Sections 15301 and Section 15303. Section 15301 exempts from
CEQA projects involving minor alteration of existing facilities and no expansion of use or capacity and
Section 15303 exempts from CEQA installation of small new equipment and facilities in small
structures. A Notice of Exemption will be filed with the OC Clerk-Recorder after the Sanitation
District's Board of Directors approval of the construction contract.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted (Budget Update, FY 2019-20, Appendix A, Page A-8, Small Construction
Projects Program, Project M-FE) and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
Construction Contract
SP:dm
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PART A
CONTRACT AGREEMENT
C-CA-072619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION...................................................................................9
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................21
SECTION - 18 TERMINATION................................................................................21
SECTION - 19 WARRANTY....................................................................................21
SECTION - 20 ASSIGNMENT.................................................................................22
SECTION - 21 RESOLUTION OF DISPUTES ........................................................22
SECTION - 22 SAFETY & HEALTH ........................................................................22
SECTION - 23 NOTICES.........................................................................................23
C-CA-072619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO. 2
THIS AGREEMENT is made and entered into, to be effective, this March 25, 2020, by and
between Baker Electric, Inc., hereinafter referred to as "CONTRACTOR" and the Orange
County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
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1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
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shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
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In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO. 2
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SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO. 2
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within two hundred forty (240) calendar days from the date of
the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by OCSD as
set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General Conditions.
The time for completion includes five (5) calendar days determined by OCSD likely to be
inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
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and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
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SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Two Hundred Twenty Three Thousand Nine
Hundred Eighty-Four Dollars ($223,984) as itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
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not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
B. As used in this Section, the following defined terms shall have the following meanings:
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1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment' and Exhibit A-
Schedule of Prices.
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Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
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C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
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F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
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A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
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Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: One Million Dollars ($1,000,000) per occurrence and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least One Million Dollars
($1,000,000) per occurrence and a general aggregate limit of Two Million
Dollars ($2,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
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extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
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Either (1) a combined single limit of One Million Dollars ($1,000,000) and a general
aggregate limit of One Million Dollars ($1,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
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planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
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a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
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3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
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F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
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4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or "Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
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be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
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well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Baker Electric, Inc.
1298 Pacific Oaks Place
Escondido, CA 92029
Copy to: George England
Baker Electric, Inc.
1298 Pacific Oaks Place
Escondido, CA 92029
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IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Baker Electric, Inc.
1298 Pacific Oaks Place
Escondido, CA 92029
By
Printed Name
Its
CONTRACTOR's State License No. 161756 (Expiration Date — 08/31/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
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EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
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The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
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PROJECT NO. FE18-11
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EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
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Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
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2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO. 2
CONFORMED
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ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
C-EXA-080414
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO. 2
CONFORMED
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ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages for Bid Submittal Forms: Baker Electric, Inc.
BF-14 SCHEDULE OF PRICES, Page 1 - 2
C-EXA-080414
PROJECT NO. FE18-11
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Bid Submitted By: Baker Electric, Inc.
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work, whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items, which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead, etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO.2
Page 1 of 2
Bid Submitted By: Baker Electric, Inc.
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS (Refer to Note 1 in the Instructions):
Item Description Unit of Approx Unit Price Extended Price
No. Measurement Qty
1. Mobilization, initial progress payment for all fees, labor, materials and
equipment required for mobilization, staging area,surety bonds, and other
activities in conformance with the Contract Documents, for the lump sump Lump Sum = $ 10,000.00
amount of...
2. Furnish all labor, materials and equipment necessary for the completion of
the Contract Work, except for the Work specified for Bid Item 1, in Lump Sum = $ 213,984.00
conformance with the Contract Documents,for a lump sump price of...
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ 223,984.00
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. FE18-11
HEADWORKS EXPLOSIVE GAS MONITORING SYSTEM AT PLANT NO. 1 AND NO.2
Page 2 of 2
OJN1V SAN'T4
T/2 Orange Count Sanitation District Administration Building
a g y 10844 Ellis Avenue
P Fountain Valley,CA 92708
OPERATIONS COMMITTEE (714)593-7433
9orFCTNG THE ENV\e`O�g�2
Agenda Report
File #: 2019-789 Agenda Date: 3/4/2020 Agenda Item No: 3.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS, PROJECT NO. J-98
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with Schweitzer Engineering Laboratories
Engineering Services (Schweitzer) to provide final design, programming, testing,
commissioning, and training for a load-shedding system and electrical power protective relay
system for Electrical Power Distribution System Improvements, Project No. J-98, for a total
amount not to exceed $1,296,878; and
B. Approve a contingency of $129,687 (10%).
BACKGROUND
The electrical distribution systems at Plant Nos. 1 and 2 are critical to ensure power supply to all
Orange County Sanitation District (Sanitation District) plant facilities at all times. The electrical
distribution system includes distribution centers, power buildings, and electrical rooms throughout the
plants. These facilities use switchgear and automatic transfer switches to distribute Southern
California Edison (SCE), Central Generation System (Central Generation), and standby generator
power.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
PROBLEM
Plant No. 1 does not have an automated load-shedding system in place. In the event of an SCE
outage, electrical maintenance staff at Plant No. 1 must reconfigure the electrical system located
throughout the plant. If non-critical loads are not switched off in time, Central Generation is unable to
maintain the load and shuts down. After a shutdown, staff must manually initiate restarting of
equipment in a particular sequence to avoid overloading of the Central Generation. This is a time-
consuming and inefficient means of operating the electrical distribution system, particularly during
emergency events.
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Plant No. 2 is in the process of adding an automated load-shedding system to much of the plant
under a separate project. Electrical Power Distribution System Improvements, Project No. J-98, will
extend the load-shedding system to the remainder of Plant No. 2.
Implementation of load-shedding and protective relaying systems requires specific expertise in
programming, high-speed network design, and configuration to guarantee the system performance.
Timing and system performance are essential to quickly shed loads before Central Generation is
overloaded and to reduce arc flash hazards using high speed relay-to-relay communications. The
load-shedding controller also has proprietary logic at the core of its function that only Schweitzer can
configure.
PROPOSED SOLUTION
Award a Professional Services Agreement to Schweitzer to provide qualified staff with extensive
experience in designing, programming, configuring, testing, and commissioning load-shedding and
protective device systems.
TIMING CONCERNS
The Professional Services Agreement is required to complete final network and communications
design and detailed drawings for use by the professional design services consultant on the project
and programming, and factory testing of the load-shedding system for the project construction
contract. A delay in issuing this Professional Services Agreement may impact the schedule and costs
of the project.
RAMIFICATIONS OF NOT TAKING ACTION
If no action is taken, a load-shedding system could not be implemented. The electrical distribution
system at Plant No. 1 would remain vulnerable to SCE outages causing disruption of service to
process areas.
PRIOR COMMITTEE/BOARD ACTIONS
March 2018 - Authorized staff to specify Schweitzer Engineering Laboratories as the sole source
provider for current and future projects, equipment, materials, and services for electrical power
system protective relays and load-shedding systems at Plant Nos. 1 and 2.
ADDITIONAL INFORMATION
In 2018, the Board approved Schweitzer as the sole source provider for load-shedding and protective
relay systems for projects such as this. The first of these sole source agreements was issued to
Schweitzer under Outfall Low Flow Pump Station, Project No. J-117B, to implement a load-shedding
system at Plant No. 2.
Staff worked with Schweitzer to develop the detailed professional services scope of work to ensure
that the required elements met the needs of the project. A review of the preliminary and final
proposed level of effort was conducted based on the Sanitation District's experience programming
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File #: 2019-789 Agenda Date: 3/4/2020 Agenda Item No: 3.
control systems and performing factory testing and field commissioning. Based on this review, staff
determined the negotiated fee to be fair and reasonable for these services.
CEQA
The project is exempt from CEQA under the Class 1, 2, and 3 categorical exemptions set forth in
California Code of Regulations Sections 15301, 15302, and 15303. These three sections are exempt
from CEQA projects involving repair, replacement, and or minor alteration of existing facilities that
have no expansion of use or capacity, replacement of existing utilities, and installation of small new
equipment. A Notice of Exemption will be filed with the OC Clerk-Recorder after the Sanitation
District's Board of Directors approves the Professional Design Services Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted, (Budget Update FY19-20, Appendix A, Page A-8). The project budget is
sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Services Agreement
TW:dm:sa
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PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT, hereinafter referred to as AGREEMENT, is
made and entered into and is to be effective the 251h day of March, 2020, by and between the ORANGE
COUNTY SANITATION DISTRICT, hereinafter referred to as"SANITATION DISTRICT", and SEL
Engineering Services Inc., for purposes of this AGREEMENT hereinafter referred to as"CONSULTANT".
The SANITATION DISTRICT and CONSULTANT are referred to herein collectively as the "Parties"or
individually as a "Party."
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a consultant for OCSD Project No. J-98,
(Project)to provide support services for J-98 - Electrical Power Distribution System Improvements, to
provide professional services and provide support services for both 480V and 12kV electrical power
distribution systems including modifications to double-ended switchgear, transformers, MCCs, breakers, and
conductors.; and,
WHEREAS, CONSULTANT satisfies all qualification requirements identified in this AGREEMENT
and agrees to provide the professional services and equipment specified herein; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of professional
services and equipment and has proceeded in accordance with said procedures to select CONSULTANT to
perform this work; and,
WHEREAS, at its regular meeting on March 25, 2020, the Board of Directors, by Minute Order,
accepted the recommendation of the Operations Committee to approve this AGREEMENT between the
SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the mutual obligations, representations, and promises
contained in this AGREEMENT, the Parties hereby agree as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish all professional services and equipment necessary to accomplish
those Project elements outlined in the Scope of Work attached hereto as "Attachment A", and by
this reference made a part of this AGREEMENT.
A. The CONSULTANT shall be responsible for the professional quality, technical accuracy,
and completeness and coordination of the work and services furnished by the
CONSULTANT under this AGREEMENT, including the work performed by its
Subconsultants. Where approval by the SANITATION DISTRICT is required, it is
understood that any such approval shall operate as conceptual approval only and shall not
relieve the CONSULTANT of responsibility for complying with all applicable laws,
regulations, codes, or industry standards, and shall not limit or reduce CONSULTANT's
liability for any and all damages caused by errors, omissions, noncompliance with industry
standards, and/or negligence on the part of the CONSULTANT or its Subconsultants to the
extent indicated herein.
B. CONSULTANT is solely responsible for the quality of work prepared under this
AGREEMENT and shall ensure that all work is performed to the highest industry standards
for clarity, uniformity, and completeness. CONSULTANT shall timely respond to all
comments, suggestions, and recommendations from the SANITATION DISTRICT. All
comments from the SANITATION DISTRICT, or its agent, shall be incorporated into the
work prior to the next review deadline or addressed, in writing, as to why the comment(s)
PSA PROJECT NO. J-98
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has/have not been incorporated. CONSULTANT shall ensure that each submittal is 100%
accurate for the level of work submitted (i.e. correct references, terms, capitalization or
equal status, spelling, punctuation, etc.).
C. In the event that CONSULTANT's services and/or work product(s) is not to the satisfaction
of the SANITATION DISTRICT and/or does not conform to the requirements of this
AGREEMENT or applicable laws, regulations, or industry standards, the CONSULTANT
shall, without additional compensation, promptly correct or revise any errors or deficiencies
in its work product(s) within the timeframe specified by the Project Manager in accordance
with Section 1.E below and any other Warranty provided herein.
D. Any CAD drawings, figures, and other work produced by CONSULTANT and
Subconsultants shall be completed pursuant to the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the SANITATION
DISTRICT format shall not be acceptable in lieu of this requirement.
Electronic files shall conform to all SANITATION DISTRICT specifications. Any changes to
these specifications by the CONSULTANT are subject to review and require advance
written approval of the SANITATION DISTRICT.
E. Submittals, including electronic files, shall be subject to an acceptance review period
established in the schedule for the noted milestone and associated submittal. If a
submittal is required which is not addressed in the schedule, the SANITATION DISTRICT
will provide a response to the submittal provided by CONSULTANT on the required date
unless otherwise negotiated with the CONSULTANT. The SANITATION DISTRICT shall
perform appropriate reviews to ensure compliance with SANITATION DISTRICT's internal
standards and requirements, including CAD Manual compliance. CONSULTANT shall
correct any discrepancies or errors detected and reported within the acceptance period at
no additional cost to the SANITATION DISTRICT. CONSULTANT's revisions shall be
submitted to SANITATION DISTRICT within five (5)calendar days of CONSULTANT's
receipt of the SANITATION DISTRICT's revision request, for the second review period of no
more than five (5)days. Should there be further requests for revisions by SANITATION
DISTRICT or, should SANITATION DISTRICT take more than the five (5)days to respond
to CONSULTANT, the Project schedule will be adjusted to account for any further delays in
order to gain SANITATION DISTRICT's acceptance. The Parties understand and agree
that SANITATION DISTRICT shall have no responsibility to review submittals for
compliance with any applicable laws, regulations, or industry standards, and further agree
that nothing in this AGREEMENT shall limit CONSULTANT's responsibility to ensure that all
submittals or other work product conform with all applicable laws, regulations, and industry
standards.
F. The Parties understand that the provision of consulting services under this AGREEMENT
may require CONSULTANT and SANITATION DISTRICT to provide certain Confidential
Information to the other Party. Confidential Information includes, without limitation, any
information, design, process, procedure, formula, data, concept, or know how, regardless
of form or means of conveyance, that is: (i)valuable and secret in the sense that its
confidentiality affords the disclosing party a competitive advantage over its competitors; (ii)
confidential or proprietary, whether or not patentable or copyrightable; or(iii) related to a
Party or its business operations, financials, performance results, product planning,
marketing strategies, pricing, customers, prospects, suppliers, products, computers,
software and any related information. Confidential Information shall not include any
information, design, process, procedure, formula, data, concept, or know how that: (i) is
known to the receiving Party prior to disclosure by the disclosing Party, (ii) is
independently developed by a Party without use of any Confidential Information, (iii) is or
becomes lawfully available to the receiving Party on a non-confidential basis from a
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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source other than the disclosing Party, or(iv)that the disclosing Party authorizes for
release in writing. The receiving Party shall use Confidential Information solely in
connection with discussions with the disclosing Party and any resulting business
transactions between the Parties, provided such use does not violate the terms of this
AGREEMENT. The receiving Party shall not use, share, or exploit Confidential
Information for the Party's own benefit or that of any third party and shall only use
Confidential Information as contemplated by this Agreement or as otherwise specifically
authorized in writing by the disclosing Party. The receiving Party shall not make any more
copies of Confidential Information than are necessary for its use pursuant to this
Agreement. Except as may be required by law or otherwise permitted herein, the
receiving Party shall not disclose to any third party any of the Confidential Information of
the disclosing Party, or the fact that discussions between the parties are taking place or
any of the terms, conditions or other facts with respect thereto, including the status
thereof, without the prior written consent of the disclosing Party. The Parties may disclose
Confidential Information to officers, directors, employees, service providers, consultants,
subcontractors, agents and attorneys (collectively, "Representatives")with a need to know
the Confidential Information in order to complete the services contemplated in this
AGREEMENT, provided the receiving Party binds those Representatives to terms at least
as restrictive as those in this Agreement. The Parties agree to take commercially
reasonable efforts to prevent the improper disclosure or dissemination of Confidential
Information and shall be responsible for any breach of this Agreement by any person to
whom the receiving Party discloses any Confidential Information. In the event that either
Party is required by law, governmental authority, or judicial order, according to advice of
counsel, to disclose any Confidential Information covered by this Agreement, the Party
being compelled to disclose shall provide the other Party with prompt notice of such
pending disclosure so that the other party may seek a protective order, if appropriate. The
receiving Party shall use at least the same degree of care (and, in any event, not less than
a reasonable degree of care) in protecting the disclosing Party's Confidential Information
as it exercises in protecting its own similar Confidential Information. The receiving Party
shall notify the disclosing Party immediately upon discovery of any unauthorized use or
disclosure of Confidential Information, or any other breach of this Agreement, and shall
cooperate in every reasonable way with the disclosing Party to help regain possession of
Confidential Information and prevent its further unauthorized use and/or disclosure. The
Parties acknowledge that irreparable harm may result from use or disclosure of
Confidential Information in violation of this AGREEMENT and agree that, in the event of
breach or threatened breach of this AGREEMENT by either Party, the other party shall
have remedy in law and/or equity, including without limitation appropriate injunctive relief
or specific performance, as may be granted by a court of competent jurisdiction. The
termination, expiration, or completion of the consulting relationship established under this
AGREEMENT shall not relieve the Parties or their Representatives of their obligations
under this provision, including the obligation to prevent improper disclosure, use, or
dissemination of Confidential Information.
2. COMPENSATION
Total fixed-price compensation shall be paid to CONSULTANT for services completed in accordance
with the scope of work detailed in Attachment A-SCOPE OF WORK in the amount of One Million,
Two Hundred Ninety-Six Thousand, Eight Hundred Seventy-Eight Dollars ($1,296,878.00). Total
compensation is inclusive of all taxes required to be paid by the CONSULTANT.
3. PROGRESS AND OTHER REPORTS
A. Progress Reports. CONSULTANT will submit a progress report with each invoice reflecting
the amount of funds expended in labor and/or in other Project costs for the invoice submitted
and in total for the Project by milestone. The progress reports shall summarize the stage of
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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completion the Project as a whole, address any concerns or delays which may be foreseen,
and identify potential items which may require a change order which are not included in the
Final Scope of Work attached herein.
4. PAYMENT
A. Upon completion of any Project milestone, CONSULTANT shall submit invoices, hereinafter
referred to as"Milestone Invoices,"to the SANITATION DISTRICT. All Milestone Invoices
shall include a Progress Report as specified in Section 3. CONSULTANT shall warrant
and certify the accuracy of the amounts invoiced for each fixed price milestone.
CONSULTANT understands that submitted prices are subject to Section 11 Audit
Provisions.
B. CONSULTANT will submit Milestone Invoices covering milestones tasks performed for
payment no later than the second Wednesday of the following month after completion of
the milestone and in the format required by the SANITATION DISTRICT. The format must
include, at a minimum:
(a) current milestone being invoiced and the dollar amount
(b) current total Project percent invoiced to date and the dollar amount
(c) remaining total Project percent to be invoiced and the dollar amount
Upon approval of such payment request by the SANITATION DISTRICT, payment shall be
made to CONSULTANT net thirty (30)days of the date of CONSULTANT's invoice for one
hundred percent(100%)of the invoiced amount.
C. Upon satisfactory completion of the Scope of Work performed hereunder and prior to final
payment under this AGREEMENT for such Scope of Work, or upon prior settlement
following termination of this AGREEMENT, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a release of all
claims against the SANITATION DISTRICT arising under or by virtue of this AGREEMENT
other than such claims, if any, as may be specifically exempted by CONSULTANT from the
operation of the release in stated amounts to be set forth therein.
D. Pursuant to the California False Claims Act(Government Code sections 12650-12655), any
CONSULTANT that knowingly submits a false claim to the SANITATION DISTRICT for
compensation under the terms of this AGREEMENT may be held liable for treble damages
and up to a $10,000 civil penalty for each false claim submitted. This section shall also be
binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false claim when
the CONSULTANT or Subconsultant:
(a) knowingly presents or causes to be presented to an officer or employee of the
SANITATION DISTRICT a false claim or request for payment or approval;
(b) knowingly makes, uses, or causes to be made or used a false record or statement to
get a false claim paid or approved by the SANITATION DISTRICT;
(c) conspires to defraud the SANITATION DISTRICT by getting a false claim allowed or
paid by the SANITATION DISTRICT;
(d) knowingly makes, uses, or causes to be made or used a false record or statement to
conceal, avoid, or decrease an obligation to the SANITATION DISTRICT; or
(e) is the beneficiary of an inadvertent submission of a false claim to the SANITATION
DISTRICT and fails to disclose the false claim to the SANITATION DISTRICT within a
reasonable time after discovery of the false claim.
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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5. SANITATION DISTRICT's working hours are 6:30 am to 4:30 am. A workday is ten (10)working
hours. If CONSULTANT requires overtime wherein, overtime pay will be required, CONSULTANT
will request and receive written approval from SANITATION DISTRICT's to work the requested
amount of overtime hours at 1.5 times the rate of the CONSULTANT employee's daily per diem
rate for the amount of overtime approved.
6. PREVAILING WAGES
A. To the extent CONSULTANT intends to utilize employees or Subconsultants who will
perform public works during the Agreement, as more specifically defined under Labor Code
Section 1720, CONSULTANT shall be subject to, and shall comply with, all prevailing wage
requirements with respect to such employees, and will ensure that all Subconsultants
comply with all applicable prevailing wage requirements.
7. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS(DIR) REGISTRATION AND
RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will perform Work
during the design and preconstruction phases of a construction contract for which Prevailing
Wage Determinations have been issued by the DIR and as more specifically defined under
Labor Code Section 1720 et seq., CONSULTANT and Subconsultants shall comply with the
registration requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the Work is subject to compliance monitoring and enforcement by the DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records and shall at
all times comply with all applicable provisions of the Labor Code, including Labor Code
Section 1776, and shall submit payroll records to the Labor Commissioner pursuant to
Labor Code Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants shall furnish
a copy of all certified payroll records to the SANITATION DISTRICT and/or members of the
general public upon request, provided the public request is made through SANITATION
DISTRICT, the Division of Apprenticeship Standards or the Division of Labor Enforcement
of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices posting
requirements established by the Labor Commissioner, including those described in Title 8,
California Code of Regulation Section 16461(3).
8. INTELLECTUAL PROPERTY.
A. CONSULTANT retains all intellectual property rights to anything created, owned, conceived,
reduced to practice, or fixed in a tangible medium by CONSULTANT before the Project or
outside of the scope of the Project and any improvement based solely thereon
("CONSULTANT Background Technology").
B. SANITATION DISTRICT will own all intellectual property rights to improvements which are
made (fixed in a tangible medium of expression or conceived and reduced to practice)and
delivered to SANITATION DISTRICT under the Project, subject to CONSULTANT
ownership of CONSULTANT Background Technology.
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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C. Subject to CONSULTANT's ownership of CONSULTANT BACKGROUND TECHNOLOGY,
SANITATION DISTRICT will retain sole ownership of any and all Work Product provided by
the CONSULTANT under this AGREEMENT. Work Product includes, but is not limited to,
all drafts, data, correspondence, proposals, and reports (collectively, "Work Product")
compiled, composed, or created by CONSULTANT under this AGREEMENT.
D. CONSULTANT grants SANITATION DISTRICT a perpetual, worldwide, non-exclusive, non-
transferrable, personal, revocable, limited license to use and modify CONSULTANT
Background Technology that are integrated into the Project only for the purpose of
operation, repair, modification, extension, and maintenance of the Project. SANITATION
DISTRICT agrees to indemnify, defend and hold harmless CONSULTANT and all related
parties from and against any changes made by SANITATION DISTRICT or others relating to
design documents produced by CONSULTANT.
9. INSURANCE
A. General
I. Insurance shall be issued and underwritten by insurance companies acceptable to
the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial Rating
of at least Class VIII, or better, in accordance with the most current A.M. Best's
Guide Rating. However, the SANITATION DISTRICT will accept State
Compensation Insurance Fund, for the required policy of Worker's Compensation
Insurance subject to the SANITATION DISTRICT's option to require a change in
insurer in the event the State Fund financial rating is decreased below"B".
Further, the SANITATION DISTRICT will require CONSULTANT to substitute any
insurer whose rating drops below the levels herein specified. Said substitution
shall occur within twenty (20)days of written notice to CONSULTANT, by the
SANITATION DISTRICT or its agent.
III. Coverage shall be in effect prior to the commencement of any work under this
AGREEMENT.
B. General Liability
The CONSULTANT shall maintain during the life of this AGREEMENT, Commercial
General Liability Insurance written on an occurrence basis providing the following
minimum limits of liability coverage: Two Million Dollars ($2,000,000) per occurrence with
Four Million Dollars ($4,000,000) annual aggregate. Said insurance shall include
coverage for the following hazards: Premises-Ongoing Operations, contractual liability,
products liability/completed operations (including any product manufactured or
assembled), broad form property damage, independent contractor liability, personal and
advertising injury. A statement on an insurance certificate will not be accepted in lieu of the
actual additional insured endorsement(s). If requested by SANITATION DISTRICT and
applicable, XCU coverage (Explosion, Collapse and Underground)and Riggers/On Hook
Liability must be included in the General Liability policy and coverage must be reflected
on the submitted Certificate of Insurance.
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance required, as set
forth herein, shall be provided for through either a single policy of primary insurance or a
combination of policies of primary and umbrella excess coverage. Umbrella excess liability
coverage shall be issued with limits of liability which, when combined with the primary
insurance, will equal the minimum limits for general liability and automotive liability.
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles, trucks, and
other vehicles providing the following minimum limits of liability coverage: Combined single
limit of One Million Dollars ($1,000,000) per person for bodily injury and One Million Dollars
($1,000,000) per accident for property damage. A statement on an insurance certificate will
not be accepted in lieu of the actual additional insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by CONSULTANT in
the amount of one million dollars ($1,000,000) in form acceptable to the SANITATION
DISTRICT.
F. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as required by
the Labor Code of the State of California in the amount of the statutory limit, including
Employer's Liability Insurance with a minimum limit of One Million ($1,000,000) per
occurrence. Such Worker's Compensation Insurance shall be endorsed to provide for a
waiver of subrogation in favor of the SANITATION DISTRICT. A statement on an
insurance certificate will not be accepted in lieu of the actual endorsements unless the
insurance carrier is State of California Insurance Fund and the identifier"SCIF" and
endorsement numbers 2570 and 2065 are referenced on the certificate of insurance. If an
exposure to Jones Act liability may exist, the insurance required herein shall include
coverage for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
AGREEMENT, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Five Million Dollars ($5,000,000)with
limits in accordance with the provisions of this Paragraph.
If the policy of insurance is written on a "claims made" basis, said policy shall be continued
in full force and effect at all times during the term of this AGREEMENT, and for a period of
three (3)years from the date of the completion of the services hereunder.
In the event of termination of said policy during this period, CONSULTANT shall obtain
continuing insurance coverage for the prior acts or omissions of CONSULTANT during the
course of performing services under the term of this AGREEMENT. Said coverage shall be
evidenced by either a new policy evidencing no gap in coverage or by separate extended
"tail" coverage with the present or new carrier.
PSA PROJECT NO. J-98
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In the event the present policy of insurance is written on an "occurrence" basis, said policy
shall be continued in full force and effect during the term of this AGREEMENT or until
completion of the services provided for in this AGREEMENT, whichever is later. In the
event of termination of said policy during this period, new coverage shall be obtained for the
required period to insure for the prior acts of CONSULTANT during the course of
performing services under the term of this AGREEMENT.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of insurance in a
form acceptable to the SANITATION DISTRICT indicating the expiration date of said policy
and shall provide renewal certificates not less than ten (10) days prior to the expiration of
each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original certificates and
amendatory endorsements effecting coverage. Said policies and endorsements shall
conform to the requirements herein stated. All certificates and endorsements are to be
received and approved by the SANITATION DISTRICT before work commences. In such
case of a claim, the SANITATION DISTRICT reserves the right to require complete, certified
copies of the applicable insurance policies, including endorsements, effecting the coverage
required. The following are approved forms that must be submitted as proof of coverage:
Certificate of Insurance ACORD Form 25 5/2010 orequivalent
Additional Insurance (General Liability) (ISO Form) CG 2001 10 01 or CG 2010 04
13.
All other Additional Insured endorsements
must be submitted for approval by the
SANITATION DISTRICT, and the
SANITATION DISTRICT may reject
alternatives that provide different or less
coverage to the SANITATION DISTRICT.
Additional Insured (Auto Liability) Submit endorsement provided by carrier for
the SANITATION DISTRICT approval.
Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 orequivalent
Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 orequivalent
I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage shall not be
cancelled by either Party, except after thirty(30) days' prior written notice. The
Cancellation Section of ACORD Form 25 (5/2010) shall state the required thirty (30) days'
written notification. The policy shall not terminate, nor shall it be cancelled, nor the
coverage reduced until thirty(30)days after written notice is given to the SANITATION
DISTRICT except for nonpayment of premium, which shall require not less than ten (10)
days written notice to the SANITATION DISTRICT. Should there be changes in coverage,
the CONSULTANT and its insurance broker/agent shall send to the SANITATION
DISTRICT a certified letter which includes a description of the changes in coverage. The
certified letter must be sent to the attention of Risk Management, Div. 260, and shall be
received by the SANITATION DISTRICT not less than thirty (30)days prior to the effective
date of the change(s) if the change would reduce coverage or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
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J. Primary Insurance
All liability policies shall contain a Primary and Non-Contributory Clause. Any other
insurance maintained by the SANITATION DISTRICT shall be excess and not contributing
with the insurance provided by CONSULTANT.
K. Non-Limiting (if applicable)
Nothing in this document shall be construed to limit the indemnification provision contained
in this AGREEMENT, or the extent to which CONSULTANT may be held responsible for
payment of damages to persons or property pursuant to this Agreement.
L. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention will be the responsibility of CONSULTANT.
The SANITATION DISTRICT will not be required to pay any deductibles and/or self-insured
retention with regard to any claims filed on CONSULTANT's policies.
M. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for any
Subconsultant hired by the CONSULTANT. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subconsultant's operations
and work.
10. SCOPE CHANGES
In the event of a change in the Scope of Work or a change in the proposed Project, as requested
by the SANITATION DISTRICT, the Parties hereto shall execute an Amendment to this
AGREEMENT setting forth with particularity any additional terms of the Amendment, changes
required to the terms of the AGREEMENT, but not limited to any additional CONSULTANT's fees.
Additional on-site work required by SANITATION DISTRICT after completion of the project will be
proposed at the rates noted below:
Table 1 Per Diem Rate Table (U.S.)
Item Description Price(USD)
1 \lobilization fee per U.S.personnel Distant(requires air travel)=$3;800
Local(within '_00 miles)=S1;S00
Weekday rate= S2,400 day
Daily rate per U.S.personnel Saturday rate= 53:1001day
Sunday and holiday rate=S4,000 day
Table 1 Per Diem Rate Table (U.S.)
If SANITATION DISTRICT requests or requires additional days with the RTDS beyond five-day
RTDS allocation provided in the initial scope of work, the RTDS rate for such additional days is
$4,000 per day. Additional RTDS days due to CONSULTANT'S delay in the attached Scope of Work
will not be billed to SANITATION DISTRICT.
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11. PROJECT TEAM AND SUBCONSULTANTS
Prior to the execution of this Agreement, CONSULTANT shall provide to SANITATION DISTRICT,
and the SANITATION DISTRICT shall approve, a list containing the names and full description of all
Subcontractors/Subconsultants and CONSULTANT's Project team members anticipated to be used
on this Project under this AGREEMENT by CONSULTANT. CONSULTANT shall include a
description of the work and services to be done by each Subcontractor/Subconsultant and each of
CONSULTANT's Project team member. CONSULTANT shall include the respective compensation
amounts for CONSULTANT and each Subcontractor/Subconsultant, broken down as indicated in
Section 2- COMPENSATION. SANITATION DISTRICT must approve CONSULTANT's list of
Subcontractors, Subconsultants, and Project team members prior to the initiation of any work under
this AGREEMENT. SANITATION DISTRICT retains the right to prevent CONSULTANT from using
certain Subcontractors, Subconsultants, or Project team members if SANITATION DISTRICT
reasonably believes such Subcontractors, Subconsultants, or Project team members are
unqualified or unfit.
There shall be no substitution of the listed Subcontractors/Subconsultants without prior written
approval by the SANITATION DISTRICT.
12. ENGINEERING REGISTRATION
The CONSULTANT's personnel and Subconsultants are comprised of registered engineers and a
staff of specialists and draftsmen in each department. The firm itself is not a registered engineer but
represents and agrees that wherever, in the performance of this AGREEMENT, the services of a
registered engineer are required, such services will be performed by, or under the direct supervision
of, registered engineers who are registered in California.
13. AUDIT PROVISIONS.
A. SANITATION DISTRICT retains the reasonable right to access, review, examine, and
audit applicable records, documents and any other evidence of procedures and practices
that are reasonably related to the CONSULTANT's work under this AGREEMENT and
which may be necessary to discover and verify that the CONSULTANT is in compliance
with all requirements under this AGREEMENT. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above in any and all of their subcontracts
and shall ensure that these rights are binding upon all Subcontractors/Subconsultants
during the term of this AGREEMENT and for a period of three (3)years after its
termination.
B. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices. The CONSULTANT shall make
available to the SANITATION DISTRICT for review and audit, all Project related
accounting records and documents for the type of work provided within 15 days after
receipt of notice from the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will be
available to assist SANITATION DISTRICT's auditor in obtaining all Project related
accounting records and documents.
C. It is understood that CONSULTANT will not release the make-up of its labor rates nor
product prices nor the formulas or processes used to determine such rates and prices.
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14. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor and nothing
herein shall be deemed to transform CONSULTANT, its staff, independent contractors, or
Subconsultants into employees of the SANITATION DISTRICT. CONSULTANT's staff performing
services under the AGREEMENT shall at all times be employees and/or independent contractors of
CONSULTANT. CONSULTANT shall monitor and control its staff and pay wages, salaries, and
other amounts due directly to its staff in connection with the AGREEMENT. CONSULTANT shall
be responsible for hiring, review, and termination of its staff and shall be accountable for all reports
and obligations respecting them, such as social security, income tax withholding, unemployment
compensation, workers' compensation and similar matters.
15. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of this
AGREEMENT, or changes thereto, shall be affected by delivery of said notices in person or by
depositing said notices in the U.S. mail, registered or certified mail, return receipt requested,
postage prepaid and addressed as follows:
SANITATION DISTRICT:
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Clarice Marcin, Senior Contracts Administrator
Copy: Todd Waltz, CIP Project Manager
CONSULTANT:
SEL ENGINEERING SERVICES, INC.
Dita Wexler, Contracts and Risk Manager
2350 NE Hopkins Court
Pullman, WA 99163
Phone: 509-332-1890
FAX: 509-332-7990
Email: selcontracts@selinc.com
All communication regarding the Scope of Work will be addressed to the Project Manager identified
above. Direction from other SANITATION DISTRICT staff must be approved in writing by the
SANITATION DISTRICT's Project Manager prior to action from the CONSULTANT.
16. TERMINATION
The SANITATION DISTRICT may terminate this AGREEMENT at any time, without cause, after
giving thirty (30) days written notice to CONSULTANT. In the event of such termination,
CONSULTANT shall be entitled to compensation for work performed on a prorated basis through
and including the effective date of termination and any non-cancellable obligations incurred for the
Project.
CONSULTANT shall be permitted to terminate this AGREEMENT upon thirty(30) days written
notice only if CONSULTANT is not compensated for billed amounts in accordance with the
provisions of this AGREEMENT, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT at the address listed in
Paragraph 14 - NOTICES.
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17. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this Project which have been paid for but not yet delivered by
CONSULTANT shall become the property of the SANITATION DISTRICT upon the termination or
completion of the work in accordance with Section 7 herein.
18. COMPLIANCE
CONSULTANT certifies by the execution of this AGREEMENT that it pays employees not less than
the minimum wage as defined by law, and that it does not discriminate in its employment with
regard to race, color, religion, sex or national origin; that it is in compliance with all federal, state
and local directives and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal opportunity in employment.
19. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual executing
this document by and on behalf of each Party is a person duly authorized to execute this
AGREEMENT for that Party.
20. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or interpretation of this
AGREEMENT, the dispute shall be resolved by binding arbitration under the auspices of the Judicial
Arbitration and Mediation Service ("JAMS"), or similar organization or entity conducting alternate
dispute resolution services and approved by both Parties.
21. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute Resolution
(ADR)or arbitration is necessary to enforce or interpret the terms of this AGREEMENT, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements
in addition to any other relief to which he may be entitled.
22. WARRANTY
CONSULTANT warrants to SANITATION DISTRICT that CONSULTANT-manufactured products or
equipment ["Product(s)"] are free from defects in material and workmanship for ten (10)years after
delivery to SANITATION DISTRICT for all CONSULTANT Products, including CONSULTANT-
manufactured control enclosure structures and panels. The sole and exclusive warranties for any
software are set forth in the CONSULTANT Software License Agreement. The warranty described
herein is conditioned upon proper storage of Products and shall be void in its entirety if
SANITATION DISTRICT modifies Products without prior written consent to, and subsequent
approval of, any such modifications by CONSULTANT, or if SANITATION DISTRICT uses Products
for any applications that require product listing or qualification not specifically included in the
CONSULTANT written quotation or proposal. If any Product fails to conform to this warranty and
SANITATION DISTRICT properly notifies CONSULTANT of such failure and returns the Product to
CONSULTANT's factory for diagnosis (and pays all expenses for such return), CONSULTANT shall
correct any such failure by, at its sole discretion, either repairing any defective or damaged Product
part(s)or making available any necessary replacement part(s)or Product(s). CONSULTANT will
pay the freight to return the Product to the SANITATION DISTRICT(Carriage Paid to (CPT)
customer's place of business). If CONSULTANT is unable or unwilling to repair or replace,
CONSULTANT and SANITATION DISTRICT shall negotiate an equitable resolution such as a
prorated refund or credit to the SANITATION DISTRICT's account. Any Product repair or upgrade
shall be covered by this warranty for the longer of one (1)year from date of repair or the remainder
PSA PROJECT NO. J-98
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of the original warranty period. TO THE MAXIMUM EXTENT PERMITTED BY LAW, THIS
WARRANTY SHALL BE EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, WHETHER
STATUTORY, EXPRESS OR IMPLIED (INCLUDING WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR PARTICULAR PURPOSE AND WARRANTIES ARISING FROM COURSE OF
PERFORMANCE OR DEALING OR USAGE OF TRADE), EXCEPT WARRANTY OF TITLE AND
AGAINST PATENT INFRINGEMENT. CONSULTANT shall, whenever possible, pass the original
manufacturer warranty to SANITATION DISTRICT for non-CONSULTANT products and/or
services. CONSULTANT does not warrant non-CONSULTANT products and/or services, including
non-CONSULTANT control enclosure structures, and non-CONSULTANT products within
CONSULTANT panels, control enclosure structures and systems, and products or prototypes
provided by CONSULTANT for testing, marketing, or loan purposes.
CONSULTANT shall perform its services in accordance with generally accepted industry and
professional standards and in a manner consistent with the degree of care and skill ordinarily
exercised by members of the same profession currently practicing under similar circumstances. If,
within the 12-month period following completion of CONSULTANT's services under this
AGREEMENT, the SANITATION DISTRICT informs CONSULTANT that any part of the services
fails to meet those standards, CONSULTANT shall reperform (or, at CONSULTANT's option and
subject to SANITATION DISTRICT approval, pay a third party to reperform) any of its defective
services (including services performed in conjunction with CONSULTANT systems)at no cost to
SANITATION DISTRICT upon receipt of such notice detailing the defective service(s).
CONSULTANT shall, within a reasonable time prescribed by the SANITATION DISTRICT, take all
such actions as are necessary to correct or complete the noted deficiency(ies).
23. INDEMNIFICATION
To the fullest extent permitted by law and subject to the provisions of California Civil Code Section
2782.8, CONSULTANT shall indemnify, defend (at CONSULTANT's sole cost and expense and with
legal counsel approved by the SANITATION DISTRICT, which approval shall not be unreasonably
withheld), protect and hold harmless the SANITATION DISTRICT and all of SANITATION
DISTRICT's officers, directors, employees, and agents (collectively the"Indemnified Parties"), from
and against any and all claims, damages, liabilities, causes of action, suits, losses, judgments,
fines, penalties, costs and expenses (including reasonable attorneys'fees, disbursements and court
costs; individually, a "Claim"; collectively, "Claims")which may arise from, or are in any manner
related to, work, operations, activities, or services performed by, or under the supervision of,
CONSULTANT pursuant to this AGREEMENT. Such Claims include, but are not limited to, any
negligent acts or omissions, recklessness and/or willful or intentional misconduct of CONSULTANT
or CONSULTANT's principals, officers, agents, employees, suppliers, Subconsultants,
subcontractors, and/or any person or entity employed directly or indirectly by any such party
Notwithstanding the foregoing, nothing herein shall be construed to require CONSULTANT to
indemnify the Indemnified Parties from any Claim or any portion thereof arising from:
(a) the negligence or willful misconduct of the Indemnified Parties as determined in a final
judgment, arbitration, award, order, settlement, or other final resolution of the matter; or
(b) a natural disaster or other act of God, such as an earthquake; or
(c) the action(s)of an independent third party who is wholly unrelated to the Indemnified Parties,
the CONSULTANT, and CONSULTANT's principals, officers, agents, employees, suppliers,
Subconsultants, and subcontractors, including any person or entity employed directly or
indirectly by any of the aforementioned parties.
Exceptions (a)through (c)above shall not apply, and CONSULTANT shall, to the fullest extent
permitted by law, indemnify, defend, protect, and hold harmless the Indemnified Parties, from
Claims arising from more than one cause if any such cause due to Contractor's negligence taken
alone would otherwise result in the obligation to indemnify hereunder.
PSA PROJECT NO. J-98
Revised 072619 Electrical Power Distribution System Improvements
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To the extent permitted by law, CONSULTANT's liability for indemnification hereunder is in addition
to any liability CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this AGREEMENT to the extent allowed herein. In no
event, whether as a result of breach of contract, indemnity, warranty, tort (including negligence),
strict liability or otherwise, shall either Party be liable to the other Party or their insurers for any loss
or damage which is not covered by the negligent Party's insurance, for an amount exceeding five
million dollars ($5,000,000)and any liability shall terminate upon the expiration of the warranty
period or the statute of limitations whichever is shorter. No claim, regardless of form, arising under
this AGREEMENT may be brought by a Party outside of the applicable California statute of
limitations. In no event, whether as a result of breach of contract, indemnity, warranty, tort
(including negligence), strict liability or otherwise, shall either Party be liable for any special,
consequential, incidental, liquidated or punitive damages, including without limitation any loss of
profit or revenues, loss of use of products or associated equipment, damage to associated
equipment, cost of capital, cost of substitute products, facilities, services or replacement power,
downtime costs or claims of either Party's customers for such damages. The terms of this
AGREEMENT are contractual and the result of negotiation between the parties hereto. Accordingly,
rule of construction of contracts (including, without limitation, California Civil Code Section 1654)
that ambiguities are to be construed against the drafting party, shall not be employed in the
interpretation of this AGREEMENT.
24. DUTY TO DEFEND
CONSULTANT's duty to defend the Indemnified Parties from a Claim brought hereunder subject to
California Civil Code section 2782.8. Such defense obligation shall arise immediately upon
presentation of a Claim by any person if such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being provided to
CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the payment or advance
of defense costs by any Indemnified Party shall not be a condition precedent to enforcing such
Indemnified Party's rights to indemnification hereunder. In the event a final judgment, arbitration,
award, order, settlement, or other final resolution expressly determines that the claim did not arise
out of, pertain to, or relate, in whole or in part, to the negligence, recklessness, or willful misconduct
of the CONSULTANT, then the SANITATION DISTRICT will reimburse CONSULTANT for the
reasonable costs of defending the Indemnified Parties against such claims for the portion and
extent of the SANITATION DISTRICT's adjudicated negligence, recklessness, or willful misconduct.
In no event shall the costs to defend the Indemnified Party charged to the Consultant exceed the
Consultant's proportionate percentage of fault.
CONSULTANT'S indemnification obligation hereunder shall survive the expiration or earlier
termination of this AGREEMENT until such time as action against the Indemnified Parties for such
matter is fully and finally barred by the applicable statute of limitations.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall be required to comply with all SANITATION DISTRICT policies and
procedures, including the OCSD Safety Standards, as applicable, as may be amended from time to
time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all work authorized under the AGREEMENT is
fully complete and that the SANITATION DISTRICT requires no further work from CONSULTANT,
or the AGREEMENT is otherwise terminated or expires in accordance with the terms of the
AGREEMENT, the SANITATION DISTRICT shall give the CONSULTANT written notice that the
PSA PROJECT NO. J-98
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Page 14 of 17
AGREEMENT will be closed out. CONSULTANT shall submit all outstanding billings, work
submittals, deliverables, reports or similarly related documents as required under the AGREEMENT
within thirty(30)days of receipt of notice of AGREEMENT closeout.
Upon receipt of CONSULTANT'S submittals, the SANITATION DISTRICT shall commence a
closeout audit of the AGREEMENT and will either:
I. Give the CONSULTANT a final AGREEMENT Acceptance; or
II. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost unless such costs were
approved for expenditure by the SANITATION DISTRICT.
CONSULTANT shall be required to provide adequate resources to fully support any administrative
closeout efforts identified in the AGREEMENT. Such support must be provided within the timeframe
requested by the SANITATION DISTRICT.
Notwithstanding the final AGREEMENT acceptance, the CONSULTANT will not be relieved of its
obligations hereunder, nor will the CONSULTANT be relieved of its obligations to complete any
portions of the work, the non-completion of which were not disclosed to the SANITATION
DISTRICT(regardless of whether such nondisclosures were fraudulent, negligent, or otherwise),
and the CONSULTANT shall remain obligated under all applicable provisions of the AGREEMENT
which expressly or by their nature extend beyond and survive final AGREEMENT Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the CONSULTANT's
request for final AGREEMENT Acceptance as set forth above shall not be deemed to be
acceptance of the work by the SANITATION DISTRICT for any purpose nor imply acceptance of, or
agreement with, the CONSULTANT's request for final AGREEMENT Acceptance.
27. When the CONSULTANT will WORK on SANITATION DISTRICT sites, the OCSD's Safety
Standard will be complied with by CONSULTANT employees. CONSULTANT engineers will bring
hard hat, safety-toe protective footwear, safety glasses, ear plugs, and cotton or fire-rated shirt.
SANITATION DISTRICT will provide any other special clothing or safety equipment required to
enter site. Also, SANITATION DISTRICT will provide any special safety training to enter site
(training time shall apply to onsite support time).
28. ENTIRE AGREEMENT
This AGREEMENT constitutes the entire understanding and AGREEMENT between the Parties and
supersedes all previous negotiations between them pertaining to the subject matter thereof. This
Agreement may be modified or amended only by a written document executed by the Parties and by
persons with authority to execute the same.
29. WORK SUSPENSION
De-mobilization and re-mobilization which is written into the Project schedule is not considered Work
Suspensions under this article. Work Suspensions herein are defined as those suspensions which
are not planned and therefore are not expected and would require additional funding to cover such
costs. Should the Sanitation District require Consultant to suspend progress on the Consultant's
work which would require Consultant to shut down the Project until such time the Sanitation District
provides notice to Consultant to re-start the Project, or the Sanitation District does not respond within
PSA PROJECT NO. J-98
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thirty(30) days to a request for information or other key decision points needed for the Project to
remain active and progressing, the Sanitation District agrees to pay Consultant$10,000 for such
situations which would require Consultant to demobilize and re-mobilize the Project for each and
every situation.
Upon written notice from the Sanitation District to re-mobilize the Project, Sanitation District will also
Provide a revised Project schedule which extends the Project dates by, at least, the same amount of
time as the time of the suspension of the Project.
Should Consultant's staff be unavailable to re-start the work due to workload incurred during the
Work Suspension, the revised schedule shall also take this into account for extending the dates for
reasonable completion periods.
In the event that a Project is shut down or suspended due the reasons noted in this Section, for a
period of more than forty-five (45)days, Consultant, will charge the Sanitation District and the
Sanitation District agrees to pay. Consultant additional a 20% restocking fee for any material that has
been ordered but not delivered or installed which can be returned for credit. If such material is
customized and cannot be re-stocked,butthe Sanitation District agrees to pay for any for the actual
cost for the portion of the customized material that cannot be re-stocked.
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IN WITNESS WHEREOF,this AGREEMENT has been executed in the name of the SANITATION DISTRICT,
by its officers thereunto duly authorized, and CONSULTANT as of the day and year first above written.
CONSULTANT: SEL ENGINEERING SERVICES, INC.
and its affiliates
By
Date
Printed Name &Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment"A"—Scope of Work
Attachment"I"— Cost Matrix and Summary Form
Attachment"K"-- OCSD Safety Standards
CMM:ms
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ATTACHMENT A
SCOPE OF WORK
ELECTRICAL POWER DISTRIBUTION SYSTEM IMPROVEMENTS
PROJECT NO. J-98
PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT A — SCOPE OF WORK
Scope of Work (Final) PROJECT NO. J-98
Page 1 of 36
TABLE OF CONTENTS
I. SUMMARY.............................................................................................................................4
II. PROJECT SCHEDULE..........................................................................................................5
III. PROJECT IMPLEMENTATION.............................................................................................8
PHASE3—DESIGN....................................................................................................................8
TASK 3.1 —PROJECT MANAGEMENT .....................................................................................8
TASK 3.1.1 — DESIGN KICK-OFF MEETING..................................................................8
TASK 3.1.2 — PROJECT MANAGEMENT PROGRESS MEETINGS..............................9
TASK 3.1.3 — PROGRESS REPORTS............................................................................9
TASK 3.1.4 — PROJECT INVOICES .............................................................................10
TASK 3.1.5 — PROJECT LOGS.....................................................................................11
TASK 3.1.6 — QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)........................12
TASK 3.2—DESIGN SERVICES...............................................................................................12
TASK 3.2.1 — BID DOCUMENTS ..................................................................................18
TASK 3.2.2 — DESIGN SUBMITTALS...........................................................................18
TASK 3.3—DEVELOPMENT SERVICES.................................................................................20
TASK 3.3.1 — SCADA/HUMAN MACHINE INTERFACE (HMI) SCREEN
DEVELOPMENT............................................................................................................20
TASK 3.3.2 — LOAD SHED CONTROLLER/RTAC PROGRAMMING ..........................22
TASK 3.3.3 — INTELLIGENT ELECTRONIC DEVICE PROGRAMMING......................22
TASK 3.3.4 — NETWORK DEVICE PROGRAMMING...................................................23
TASK 3.3.5 — OTHER CONFIGURATION, PROGRAMMING & APPLICATION
DEVELOPMENT............................................................................................................23
TASK 3.4—PRE-COMMISSIONING PROCEDURES...............................................................23
TASK 3.4.1 — BENCH TEST PROCEDURE..................................................................23
TASK 3.4.2 — FDT PROCEDURE .................................................................................23
TASK 3.5—TESTING IN DESIGN PHASE................................................................................23
TASK 3.5.1 — BENCH TEST..........................................................................................23
TASK 3.5.2 — REAL-TIME DIGITAL SIMULATOR TEST..............................................24
TASK 3.5.3 — FACTORY DEMONSTRATION TEST (FDT)..........................................24
TASK3.6—WORKSHOPS .......................................................................................................24
TASK 3.6.1 — NETWORK DESIGN WORKSHOP.........................................................25
TASK 3.6.2 — FUNCTIONAL DESIGN SPECIFICATION WORKSHOPS .....................25
TASK 3.6.3 — GRAPHICAL STANDARDS WORKSHOPS............................................25
TASK 3.6.4 — HMI/SCADA SCREEN DEVELOPMENT WORKSHOPS........................26
TASK 3.6.5 — NETWORK WORKSHOPS .....................................................................26
TASK 3.6.6 — FDT PROCEDURE WORKSHOPS.........................................................26
TASK 3.6.7 —AUTO-SYNCHRONIZATION WORKSHOP ............................................26
TASK 3.7—DEVELOPMENT SUBMITTALS............................................................................26
Scope of Work (Final) PROJECT NO. J-98
Page 2 of 36
TASK 3.7.1 —TRAINING PLANS & MATERIALS SUBMITTAL.....................................26
TASK 3.7.2 — INITIAL PROGRAM DEVELOPMENT SUBMITTAL ...............................26
TASK 3.7.3 — FINAL PROGRAM DEVELOPMENT SUBMITTAL .................................27
TASK 3.7.4 — CERTIFICATES OF TRAINING, CREDENTIALS, ETC..........................27
PHASE 4—CONSTRUCTION AND INSTALLATION SERVICES............................................28
TASK 4.1 —PROJECT MANAGEMENT ...................................................................................28
TASK 4.1.1 — CONSTRUCTION KICK-OFF MEETING ................................................28
TASK 4.1.2 — PROJECT MANAGEMENT PROGRESS MEETINGS............................28
TASK 4.1.3 — PROGRESS REPORTS..........................................................................28
TASK 4.1.4 — PROJECT INVOICES .............................................................................28
TASK 4.1.5 — PROJECT LOGS.....................................................................................29
TASK 4.1.6 — QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)........................29
PHASE 5—COMMISSIONING SERVICES...............................................................................29
TASK 5.1 —COMMISSIONING TEAM MEETINGS...................................................................29
TASK 5.2—PRE-COMMISSIONING.........................................................................................29
TASK 5.2.1 — PRE-COMMISSIONING INSPECTION...................................................29
TASK 5.3—COMMISSIONING .................................................................................................30
TASK 5.3.1 — FAT PROCEDURES ...............................................................................31
TASK 5.3.2 — COMMISSIONING PROCEDURE WORKSHOPS..................................31
TASK 5.3.3 — COMMISSIONING SUBMITTALS...........................................................31
TASK 5.3.4— FUNCTIONAL ACCEPTANCE TEST (FAT).............................................31
TASK 5.3.5 — RELIABILITY ACCEPTANCE TEST (RAT).............................................32
TASK 5.3.6 — POST-DEVELOPMENT TRAINING ........................................................32
TASK 5.4—OPERATIONS MANUAL AND PROCEDURES (OMAP).......................................32
PHASE 6—CLOSEOUT............................................................................................................33
TASK 6.1 —AS-BUILT DOCUMENTATION..............................................................................33
TASK 6.2—FINAL INSPECTION AND PUNCHLISTS..............................................................34
TASK 6.3—SOFTWARE AND LICENSES ...............................................................................34
TASK 6.4—TRANSFER OF OWNERSHIP...............................................................................34
TASK 6.5—WARRANTY ..........................................................................................................34
IV. GENERAL REQUIREMENTS..............................................................................................35
WorkingHours...............................................................................................................35
V. STAFF ASSISTANCE..........................................................................................................35
EXHIBITS:.................................................................................................................................36
Scope of Work (Final) PROJECT NO. J-98
Page 3 of 36
I. SUMMARY
Orange County Sanitation District (OCSD) is seeking a proposal from Schweitzer Engineering
Laboratories Engineering Services, Inc. (SEL ES)for Substation LAN and load-shedding
design and programming services. These services shall be provided directly to OCSD under a
professional services contract between OCSD and SEL ES. These SEL ES design and
programming services will be supplemented by the design services performed by the OCSD
designated CONSULTANT. The CONSULTANT's design services will be provided by a
separate professional design services contract between OCSD and the CONSULTANT.
Procurement of SEL hardware shall be provided under a separate construction contract
between the Contractor and SEL during the construction phase of the project. The Contractor
or the construction Contractor herein is defined by the Contractor whom will be successfully
awarded the construction contract of the work that is designed under this professional services
contract. The design services shall include network design, integration, programming, factory
demonstration testing, commissioning, training, and closeout of the Load Shed and Substation
LAN system.
As part of the separate construction contract between the Contractor and SEL, SEL will furnish
to the construction Contractor the hardware (including the development of the associated
submittals) for installation by the Contractor. Networking equipment will be procured (with
required submittals) in the construction phase in accordance with the specifications issued as
part of the professional services contract between OCSD and SEL ES. The construction
contract will perform installation only. SEL ES' construction contract price to the Contractor,
will include providing the following: equipment, control panel fabrication, construction
submittals, equipment service manuals, operations and maintenance training, construction
Contractor coordination, installation support, certification of proper installation and operation of
the Load Shed and Substation LAN system (equipment directly furnished by SEL to the
Contractor), facility site visits to assist in field problem resolution, and clarification/verification to
help resolve construction issues as they arise. This approach is similar to the approach taken
in the engineering services contract agreement between OCSD and SEL ES for Plant No. 2 on
the
J-117B project, with some noted differences as stated in this Scope of Work (SOW).
OCSD will furnish and deliver the following equipment and software to SEL ES for configuration
after the Functional Design Specification (FDS) is approved:
1. Two servers for the load shedding HMI system
2. Four HMI client applications
SEL ES shall ship all equipment provided by OCSD and the Contractor to OCSD's Plant No. 1
site after all testing has been completed. All shipping fees shall be included in SEL ES's
proposal.
Table 1 has been provided to identify the overview of work to be done by others for the
Substation LAN to help facilitate integration into the SEL ES design. The OCSD designated
CONSULTANT will provide certain engineering services which shall be integrated into the SEL
design by SEL ES. SEL ES shall provide timely support for any information and documentation
required for the CONSULTANT to complete the CONSULTANT's deliverables, as they relate to
the SEL design and hardware.
Scope of Work (Final) PROJECT NO. J-98
Page 4 of 36
Table 1 — Overview of Work to be Done by Others for the Substation LAN
Phase OCSD DESIGNATED CONSULTANT CONSTRUCTION CONTRACTOR
- Front-end Documents Bid Documents - None
- Technical Specifications (except Functional Design
Specification and Load Shed & Substation LAN
Specification)
- Overall Site Plan
- Power& Control Plan Drawings
- Single Line Drawings
- Circuit Breaker Elementary Diagrams
Design - Cable, Conduit, &Tray Schedules
- Electrical Ductbank Sections
- LAN Relay Connection Details based on the SEL ES
Produced Sample Riser Diagrams
- Network Panel Wiring Diagrams Based on SEL ES
Front-End Engineering Design (FEED)
- Fiber Optic Cable Routing Between Buildings Based
on SEL ES Produced Topological Network Diagrams
- Fiber Cabinet Layout Drawings and BOM based on
SEL ES FEED
- Power Panel Schedules
- P&IDs
- Civil and Mechanical Drawings
- As-built Drawings Designed by OCSD Designated - NETA Testing
CONSULTANT in the Design Phase - As-built Switchgear Elevation Drawings
- As-built Switchgear Wiring (Interconnect)
Construction/ drawings
Commissioning - As-built 3-line Drawings
/Close-out - Procurement and Installation of Hardware &
certain Services per Construction Contract
Requirements
II. PROJECT SCHEDULE
The construction/commissioning/close-out services specified in this SOW shall be executed in
accordance with the awarded Contractor's construction contract. SEL ES shall periodically
review Contractor's schedule as needed to confirm that the SEL ES work plan is in alignment
with the Contractor's schedule.
The following table describes major milestones and deadlines. Where Contractor schedule
requires stricter deadlines, SEL shall abide by and adhere to those deadlines instead. This
would apply to tasks impacting the Contractor, such as installation of the SEL hardware at the
project site. Non-milestone tasks (included in this SOW) that are pre-requisite to the milestone
tasks shall be scheduled and executed by SEL ES to meet these deadlines.
Scope of Work (Final) PROJECT NO. J-98
Page 5 of 36
Table 2 — Project Milestones and Deadlines
MILESTONE DEADLINE
Kickoff Meeting 15 workdays from NTP
Certificates of Training, Credentials, etc. 20 workdays from NTP
Submit draft Front End Engineering Design 30 workdays from Kickoff Meeting
(FEED) and Network Drawings
OCSD Review of draft FEED and Network 15 workdays from receipt of draft FEED
Drawings
Submit final FEED and Network Drawings 10 workdays from receipt of OCSD
Comments on draft FEED
Submit draft FDS 60 workdays from Kickoff Meeting
OCSD Review 15 workdays from receipt of draft FDS
of FDS
Submit final FDS 10 workdays from receipt of OCSD
Comments on draft FDS
Submit draft Initial Program Development 120 workdays prior to Factory Demonstration
Submittal Test (FDT)
OCSD Review of draft Initial Program 15 workdays from receipt of draft Initial
Development Submittal Program Development
Submit final Initial Program Development 10 workdays from receipt of OCSD
Submittal Comments on Initial Program Development
Submittal
Submit draft Final Program Development 60 workdays prior to FDT
Submittal
OCSD Review of draft Final Program 15 workdays from receipt of draft Final
Development Submittal Program Development
Submit final Program Development Submittal 10 workdays from receipt of OCSD
Comments on Final Program Development
Submittal
Submit draft Bench Test, Real Time Digital 40 workdays prior to bench test
Simulation (RTDS), and FDT Procedures
OCSD Review of Bench Test, RTDS, and 15 workdays from receipt of draft Bench Test
FDT Procedures Procedure
Submit final Bench Test, RTDS, and FDT 10 workdays from receipt of OCSD
Procedures comments on draft Bench Test Procedure
Bench Test Completion 10 workdays prior to FDT
FDT and RTDS Testing 90 workdays prior to Construction Bid
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Scope of Work (Final) PROJECT NO. J-98
Page 6 of 36
Table 2 — Project Milestones and Deadlines
MILESTONE DEADLINE
Submit draft Load Shed and Substation LAN 120 workdays prior to Construction Bid
Specification Submittal Advertisement
OCSD Review of draft Load Shed and 15 workdays from receipt of draft Load Shed
Substation LAN Specification Submittal and Substation LAN
Submit final Load Shed and Substation LAN 10 workdays from receipt of OCSD
Specification Submittal Comments on draft Load Shed and
Substation LAN
Submit draft Training Plans & Materials 30 workdays prior to each training course
Submittal
OCSD Review 15 workdays from receipt of draft Training
of Training Plans & Materials Submittal Plans & Materials
Submit final Training Plans & Materials 10 workdays from receipt of OCSD
Submittal comments on Training Plans & Materials
Submit draft FAT Procedure 90 workdays prior to FAT
OCSD Review 15 workdays from receipt of draft FAT
of draft FAT Procedure procedure
Submit final FAT Procedure 30 workdays prior to FAT
Submit draft Operations Manual and 50 workdays prior to RAT, or 50 days prior to
Procedures (OMaP) training of operations staff, whichever is
sooner
OCSD Review 15 workdays from receipt of draft OMaP
of OMaP
Submit final OMaP 60 workdays prior to RAT, or 30 days prior to
training of operations staff, whichever is
sooner
Completion of Pre-Commissioning Inspection 20 workdays prior to FAT
Check / Punchlist
OCSD Review 15 workdays from receipt of punch list
of Pre-Commissioning Punchlist Completion completion
Submit draft As-built Documentation 60 workdays prior to RAT
Submittals
OCSD Review 20 workdays from receipt of As-built
of draft As-built Documentation Submittals Documentation Submittals
Submit final As-built Documentation 10 workdays from receipt of OCSD
Submittals Comments on draft As-built Documentation
Submittals
Scope of Work (Final) PROJECT NO. J-98
Page 7 of 36
III. PROJECT IMPLEMENTATION
All OCSD projects are divided into six phases. SEL ES shall provide engineering services for
Phase 3 Design Services, Phase 4 Construction and Installation Services, Phase 5
Commissioning, and Phase 6 Closeout.
Phase 1 — Project Development— Completed, Not in Scope of Work
Phase 2 — Preliminary Design — Not required, Not in Scope of Work
Phase 3 — Design Services
Phase 4— Construction and Installation Services
Phase 5 — Commissioning Services
Phase 6 — Closeout
PHASE 3 — DESIGN
SEL ES shall provide engineering services during Phase 3 for all detailed engineering design
for the Load Shed and Substation LAN system, detailed network design drawings, detailed
functional design specification, system integration, programming, and programming standards
development. An overview of the responsibilities of OCSD's designated CONSULTANT and
the construction Contractor are described in Table 1 — Responsibility Overview Matrix. Refer to
Contract Documents for detailed requirements.
TASK 3.1 — PROJECT MANAGEMENT
SEL ES shall be responsible for project management, including project execution,
scheduling to meet the construction contract milestones, budget, workshops, coordination
with project bidding, and coordination with OCSD through Phase 3 — Design Services,
Phase 4 — Construction and Installation Services, Phase 5 — Commissioning Services, and
Phase 6 — Closeout.
SEL ES shall not reassign key personnel without prior acceptance by OCSD. OCSD may
request reassignment of any of SEL ES's personnel, based on that individual's poor
performance.
TASK 3.1.1 — DESIGN KICK-OFF MEETING
SEL ES shall convene a two-hour meeting at OCSD no more than two weeks after
notice to proceed. This meeting shall cover the following:
• Team introductions
• Brief project overview
• Project execution (where and when work will be performed)
• Overall project schedule
• Sequencing constraints and procurement timelines
• Lines of communication
• Project management (scheduling, potential scope changes, invoicing, etc.)
Scope of Work (Final) PROJECT NO. J-98
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TASK 3.1.2 — PROJECT MANAGEMENT PROGRESS MEETINGS
SEL ES shall prepare an agenda and conduct monthly project status conference calls
with OCSD's Project Manager and Project Engineer. Status conference calls shall
review the status of the project scope, budget, and any issues which may affect
completion of the project. SEL ES shall also hold additional meetings as required to
keep OCSD apprised of the job, to review work in progress, and to receive and resolve
comments.
SEL ES shall prepare the meeting minutes as described below and transmit them to the
OCSD Project Manager within three business days of the meeting in MS Word format
using OCSD's template, or an approved substitution. SEL ES shall also update and
transmit the Action Item Log, Decision Log, and Issues Log with the minutes.
The OCSD Project Manager will distribute the minutes for internal review. If there are
no OCSD comments on the minutes, they will be considered final. If there are
comments, the OCSD Project Manager will incorporate all appropriate OCSD
comments on the MS Word file with changes tracked. The updated MS Word file will be
transmitted back to SEL ES. If SEL ES has no comments on the OCSD edits, the
minutes will be considered final. If SEL has further comments on the OCSD edits,
those comments should be discussed with the OCSD Project Manager as needed, until
both parties agree in writing or email on final version.
Informal Meetings
Informal meetings may include office meetings, telephone meetings, teleconferencing
meetings, and conference calls shall be carried out as follows:
• SEL ES shall notify the OCSD Project Manager/Project Engineer prior to the
meeting.
• SEL ES shall prepare minutes for the meeting.
• The minutes shall be submitted to the OCSD Project Manager/Project Engineer.
• After review and modification, the minutes shall be filed as a formal record of the
meeting.
• A copy of all comments on project issues obtained by SEL ES from OCSD staff
without direct OCSD Project Manager's involvement shall be submitted by SEL
ES for the Project Manager's approval within three business days of the
conclusion of the meeting. SEL ES shall make every effort to obtain
alignment/agreement from OCSD Project Engineer and/or OCSD staff before
submitting these issues to OCSD Project Manager.
Informal meetings that do not follow this procedure will not be recognized as having
occurred.
TASK 3.1.3 — PROGRESS REPORTS
SEL ES shall submit monthly progress reports at the same time as monthly invoices
that include the following contents:
• Work activities completed to date, in the current reporting period, and projected
for the coming month.
Scope of Work (Final) PROJECT NO. J-98
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• A brief description of outstanding issues and their potential for impact on scope,
schedule (design, construction, and commissioning), budget (design,
construction, and commissioning) and quality.
• Potential changes in the scope.
• Budget status including estimates of actual costs to date, earned value, costs to
complete, and cost estimates at completion. The budget status over time shall
be presented on a graph with associated tabular data indicating for each month
the actual costs incurred, earned value, and planned value.
• A discussion of corrective actions to be taken to avoid or mitigate cases where
estimated costs at completion exceed budgets.
• Schedule status, including an updated project schedule as a searchable color
PDF and as native format electronic file.
• A discussion of corrective actions to be taken to avoid or mitigate cases where
project schedule is expected to be delayed.
• Updated Project Decisions/Action items/Issues Log
• Overall project budget and schedule completion in graphical format on the same
graph. Show actual budget used, original schedule completion, and actual
estimated project completion on the graph.
• The approved WBS shall form the basis for reporting the status of each SOW
task in the monthly project Progress Report and the project Invoices.
All calculations of earned value and estimates to complete shall be made at the same
level of detail as included in the Cost Matric and Summary submitted with SEL ES's
proposal. Furthermore, for estimating earned value, tasks shall be further broken down
to subtasks of no more than $100,000. Progress Reports shall include the basis for
estimating earned value for each task and subtask. See Exhibit 1 - Example of Monthly
Progress Report.
TASK 3.1.4— PROJECT INVOICES
SEL ES shall prepare and submit monthly invoices to OCSD no later than the first
Wednesday of the following month. Invoices shall be submitted for every month that
work is being performed, unless OCSD's Project Manager has provided prior approval
for combining the work of two months into a single invoice. The invoices shall
document the man-hours and billing rate for each person that works on the project for
each task in the WBS. Overhead, profit, and any direct costs shall also be shown for
each task. As part of the summary section of the invoice, SEL ES shall also include the
following information at minimum:
• Budget
• Current billing period invoicing
• Previous billing period "total invoiced to date"
• Budget amount remaining
• Current billing period "total percent invoice to date"
• Current billing period "total percent completed to date"
Scope of Work (Final) PROJECT NO. J-98
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The cost component breakdown for each element above shall match that of the
Professional Services Agreement (PSA). The monthly progress report and project
schedule shall be submitted with the project invoice as part of the monthly request and
prerequisite for the payment. SEL ES shall provide the percent budget spent for each
of OCSD's WBS cost codes (i.e. by work package and phase). OCSD shall provide a
list of cost codes by phase to SEL ES. SEL shall provide a summary of progress and
expenditures. OCSD will provide a sample invoice structure to SEL ES at the beginning
of the project.
TASK 3.1.5— PROJECT LOGS
SEL shall produce and maintain on at least a monthly basis the following logs through
the course of the project:
Project Decision Log. The Project Decision Log shall track decisions made during
workshops, meetings, submittal reviews, and any other forms of communication related
to this scope. The log shall include the date of the decision, the title of the meeting
where it was made (if applicable), a description of the decision, and a brief summary of
the impacts.
Action Item Log. The Action Item Log is used to track action items generated during
meetings. Action items may only be assigned to OCSD or SEL ES team members. If
action is required by a different party, the action item shall be assigned to the person on
the team who will track the action item. The action item log is not intended to include
normal SEL ES tasks, nor to include comments on deliverables. The Action Item Log
shall include a tracking number (typically coded to the date), the date it was created, a
description of the action required, the lead person, and the date it was resolved. If
action is required by more than one person, the person who will be asked to coordinate
that action shall be listed.
Issues Log. The Issues Log shall list general comments and concerns raised by OCSD
or SEL ES staff during project meetings. An example of an issue would be a request
raised during a workshop for a specific programming method, graphic, or method of
control. Issues that pose a moderate to significant impact to the Load Shed system
architecture and design, or require additional consideration before final system design,
shall be tracked on the Issues Log to be verified prior to completion of the detailed
design. This log is not intended to track OCSD comments on submittals. The log shall
include a short description of how the issue will be addressed. The Issues Log will be
used to periodically confirm that the issue has been appropriately addressed.
Risk Mitigation Log_ SEL ES shall prepare a log of all the mitigation measures
recommended to be implemented. The log is likely to include measures to be taken
during the design phase, as well as during the bid, construction, and commissioning
phases. The log is not intended to track mitigation measures that would be
implemented only when a particular risk occurs.
The log shall include the following information for each recommended mitigation
measure:
• A brief description of the mitigation measure and the risk it is intended to
address.
• A description of who has the lead to implement the measure.
Scope of Work (Final) PROJECT NO. J-98
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• What components of the project design, specification, plans and other
documents would need to incorporate or address the measure?
• The time frame for completing the measure.
• A brief summary of the status of the measure, to be used in on-going updates.
• The Risk Mitigation Measure Log will be used for on-going risk management
and as a basis of reviewing SEL ES submittals.
TASK 3.1.6 — QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)
SEL ES shall administer a program of QA/QC procedures for producing quality work
and shall effectively manage and control the work for all tasks. Specific procedures
shall include but not be limited to planning, coordination, tracking, checking, reviewing,
and scheduling the work. SEL ES shall subject all work products prepared by SEL ES
to in-house QA/QC procedures prior to submittal to OCSD. All non-conformances to
this specification shall be documented by SEL and referred to OCSD for a written
disposition. QA/QC hours and costs shall be incorporated into related tasks within this
SOW.
TASK 3.2 — DESIGN SERVICES
SEL shall develop a detailed design for a fully functional Load Shed and Substation LAN
system as described in this SOW. SEL ES shall provide all necessary engineering details
required for the construction Contractor to install a complete Load Shed and Substation
LAN system that is ready for programming, integration, testing, commissioning and
operation by SEL ES. The system shall be similar to the system that will be installed on
Project J-117B.
Load Shed System General Requirements
• Load Shed system shall utilize two (2) Load Shed controllers to achieve a
redundant system.
• Perform electrical metering at all systems involved with the Load Shed system.
• Primary Load Shed scheme shall be contingency-based and backup scheme
shall be underfrequency-based.
• The controller shall continually calculate, based on an operator configurable
priority table, which loads are to be shed in a utility power loss event.
Load Shed system shall support fast Load-Shedding and disconnection from
utility before an under-frequency triggered event occurs.
• Operator initiated Load-Shed based on pre-defined priorities or known power
availability and configuration.
• Load Shed controller shall detect loss of network connectivity to load shedding
areas, and intelligently adjust the load calculation and Load Shedding decisions.
• Prevent nuisance Load Shedding due to communication failure between
Substation LAN and protection relay or 1/0 device associated with the Load
Shed scheme.
Scope of Work (Final) PROJECT NO. J-98
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• Total time of Load Shed operation shall not exceed 100ms (from time of event
detection to breaker(s) tripping).
Substation LAN General Requirements
The Substation LAN shall be designed as a dual LAN Parallel Redundancy Protocol
(PRP) network with link recovery times, latency, and bandwidth sufficient for all
applications listed in the section below. The Substation LAN shall employ quality of
service (QoS) methodologies sufficient to prioritize GOOSE trip messages over less
critical traffic. Environmental requirements for network hardware shall conform to IEC
61850 Edition 2. Inter-building links shall be via OS2 (single mode) or OM1 (multi-
mode) fiber optic cabling. The Substation LAN shall be designed to securely interface
with OCSD's industrial control system (ICS) network without degrading performance.
Consideration should be given to how to address future expansion to additional power
buildings (substations)while minimizing increases to network latency and recovery
time.
Application Requirements
• IEC 61850 Edition 2 Type 1A performance class P1 GOOSE trip messaging.
• IEC 61850 MMS.
• Parallel Redundancy Protocol (PRP).
• PTP time synchronization - two GPS clocks installed at 12kV Service Center
and the Thickening and Dewatering Building (as a backup). The clocks shall
support time synchronization using IEEE 1588 PTP (Precision Time Protocol).
All network devices between the GPS clocks and the IEDs shall support PTP
time stamping.
• Sequence of event reporting including a centralized repository for events stored
inside the Substation LAN, and the option to automatically and continually
export SoE data to a server on the ICS network.
• Full Configuration of the SEL TEAM application on two OCSD provided servers
and associated SEL devices to display alarms and record event data (SOE,
Oscillography). This includes the SEL Event software application. Utilize TEAM
Synch to replicate the event data to a read-only server in the ICS network.
• All SEL relays (installed or modified) on this project shall be capable of having
their maintenance mode (alternate group settings) enabled and disabled via the
existing OCSD electrical SCADA (residing on a separate ICS network). Secure
interface will be needed between the Substation LAN and the ICS network to
transmit the data.
• Secured administrative access to IEDs from the ICS network.
• Change management system capable of detecting changes to IED configuration
and sending alerts to SMTP (e-mail) alerts hitting an SMTP relay server in the
ICS-DMZ.
• Network monitoring with ability to send alerts to SMTP (e-mail) alerts hitting an
SMTP relay server in the ICS-DMZ.
Scope of Work (Final) PROJECT NO. J-98
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• Cisco switches are capable of sending SNMP traps to RTAC for switch status.
SEL ES to configure the switches and RTACs to monitor health status.
Auto-Synchronization
SEL ES shall provide design and programming services to perform auto-
synchronization for the two main breakers at the 12kV Service Center. Auto-
synchronization for the 12kV Service Center main breakers shall be provided by two
SEL-451 relays. SEL ES shall design and program the IEDs so that the SEL-451 relays
will send raise/lower pulses to the SEL-7000 relays, located in Cen-Gen, to adjust the
voltage and speed of the generators through the existing generator controls described
below. In addition, during islanding (loss of utility) conditions, the SEL-451 relays shall
send information to one SEL-70OG relay to enable that relay to communicate the
information to the existing controls. The communication between the SEL-451 and
SEL-70OG relays shall occur over fast IEC 61850 communication protocols. The SEL
ES solution shall seamlessly integrate with the existing controls with very limited
modifications to the existing controls. Any configuration change to the existing controls,
if accepted by OCSD, shall be clearly described by SEL ES. Fiber-optic links and
miscellaneous communication equipment for the communication between the SEL-
700G relays and the existing generator controls will be procured and installed by the
construction Contractor. SEL ES shall support OCSD in coordinating the design and
programming of the system by the Contractor in the construction phase. Presently auto-
synchronization occurs at the Cen-Gen main breakers (connecting to 12kV Service
Center busses) as described below. This functionality shall be retained. The SEL auto-
synchronization at 12kV Service Center main breakers shall be designed to work in
conjunction with this feature. Both synchronization actions shall be initiated from the
existing OCSD SCADA system (which resides in a separate network from the
substation LAN network). This task is to be performed by SEL ES at the discretion of
OCSD and should be reflected as an optional item on the proposal. A viable solution
shall be accepted by OCSD in the design workshops prior to proceeding forward with
this effort.
Brief Summary of Operation of Existing Generation Controls:
The existing generator controls, which will remain, utilize Woodward MSLC (Master
Synchronizer and Load Controller) and DSLC (Digital Synchronizers and Load
Controllers). The MSLC performs the master control for the load control, controls the
automatic synchronization for the main breakers on Cen-Gen Bus A and Bus B main
breakers (depending on position of auto-synchronization hand switch), and is fully
configured to operate with individual DSLC for each of the three engines. During
automatic synchronization across the Cen-Gen main breaker, the MSLC communicates
with the DSLCs for the engines to adjust the voltage and speed of the engine
generators together. Voltage and frequency feedback signals are provided from PT
circuits on either side of the Cen-Gen main breaker. When the voltage sources are in-
synch, the MSLC closes an output contact to close the main breaker. The controller
provides either phase matching or slip frequency automatic synchronizing. When the
plant is operating in parallel with the utility, the master controller controls the overall real
power output of the engine generators by communicating with the DSLC over the
LonWorks network. Feedback signals for master load control are provided by analog 4-
20 mA signals from power transducers located in the 12kV Service Center. The
controller provides bump less loading and unloading against the power grid. It is
capable of controlling plant load in either base load or constant utility import/export
Scope of Work (Final) PROJECT NO. J-98
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control modes, and accurately share loads between the engine generators when
operating isolated from the utility by setting all engine generators in isochronous load
sharing to a chosen percentage of their individual rated loads. The controller accepts
an analog 4-20 mA input from the Master PLC (separate existing PLC for Cen-Gen
SCADA purposes) for remote adjustment of the master load set point. The controller
accepts hard-wired inputs to enable automatic synchronization and to switch between
base load and constant import/export control modes.
A summary of the functional requirements at the various buildings shall be as follows:
Plant 1
• 12kV Service Center (12kV SWGR-ESC BUS A and BUS B)
o Utilization of existing SEL relays where possible while meeting functional
requirements
o Replacement/Upgrade of certain existing IEDs (intelligent electronic devices) as
required to achieve design requirements (such as 351, 351 A, 311 L)
o Addition of hardware to interface with existing IEDs
o Load Shed location (all main and feeder breakers)
o Auto-Synchronization location
o Power data collection location
o Circuit breaker opened/closed status location
o Circuit breaker racked-in/out status location
o Contingency breaker location (connection point to SCE utility power)
o Load Shed controller/HMI client location
o Substation LAN location
• CenGen Distribution Switchgear (12kV SWGR-CGS BUS A and BUS B)
o Utilization of existing SEL relays where possible while meeting functional
requirements
o Replacement/Upgrade of certain existing IEDs as required to achieve design
requirements (such as SEL 351, 351 A, 311 L)
o Addition of hardware to interface with existing IEDs
o Load Shed location (all main and feeder breakers)
o HMI client location
o Power data collection location
o Circuit breaker opened/closed status location
o Circuit breaker racked-in/out status location
o Contingency breaker location
o Substation LAN location
• CenGen Generator Switchgear (12kV BUS G)
o Replacement of existing SEL 300G relays with new SEL 400G or 700G as
required to achieve design requirements
o Addition of hardware to interface with existing IEDs
o Power data collection location
o Circuit breaker opened/closed status location
o Circuit breaker racked-in/out status location
• Power Building 7 (480V SWGR-7-A and SWGR-7-B)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
Scope of Work (Final) PROJECT NO. J-98
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o Substation LAN location
• Power Building 8 (480V SWGR-TFA and SWGR-TFB)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
o Substation LAN location
• Power Building 9 (480V SWGR-LA-A and SWGR-LA-B)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
o Existing GE F60 Relays on 480V main breakers are utilized for protection and
transfer scheme logic. SEL shall provide a separate (alternate bid item) cost
item to provide either a relay-based or RTAC based solution to implement a
closed-transition transfer scheme on the existing switchgear lineup (Main-Tie-
Tie-Main configuration). The solution shall be acceptable to OCSD prior to
proceeding forward with detailed design. Existing GE F60 relays shall be
included in the Substation LAN for SoE and time-synchronization.
o Substation LAN Location
• Blower Building 1 (4.16kV SWGR-BLOWER)
o New SEL relays for the main breakers located at the 4.16kV SWGR-BLOWER
o Load Shed location for the two main breakers
o Power data collection location for the two main breakers
o Circuit breaker opened/closed status location for the two main breakers
o Circuit breaker racked-in/out status location for the two main breakers
o Substation LAN Location
• Blower Building 2 (12kV SWGR-J-A and SWGR-J-B, 480V SWGR JB-A and SWGR JB-
B)
o SEL relays for transformer virtual main (location for relay-relay hard-wired
tripping)
o Existing GE F60 and Multilin relays shall be included in the Substation LAN for
SoE and time-synchronization. SEL shall provide a separate (alternate bid item)
cost item to provide either a relay-based or RTAC based solution to implement a
closed-transition transfer scheme on the existing switchgear lineup (Main-Tie-
Tie-Main configuration) — scheme is similar to Power Building 9. The solution
shall be acceptable to OCSD prior to proceeding forward with detailed design.
o Substation LAN location
• Thickening and Dewatering Building (12kV SWGR-Q-A and SWGR-Q-B, 480V SWGR-
QA-A, SWGR-QA-B, SWGR-QC-A, SWGR-QC-B)
o New SEL relays for transformer virtual main (location for relay-relay hard-wired
tripping)
o Existing GE Multilin relays shall be included in the Substation LAN for SoE and
time-synchronization.
o Load Shed controller location
o Substation LAN location
• SALS - Steve Anderson Lift Station — (480V SWGR-HB-A and SWGR-HB-B)
o New SEL relays for transformer virtual main (location for future relay-relay
tripping via 61850 communication). The upstream medium voltage power
source for this is from Power Building 3. A separate project will install new relays
Scope of Work (Final) PROJECT NO. J-98
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at Power Building 3. That project will provide programming for relay-relay
tripping via 61850 communication. This project will install the relays at SALS.
o Substation LAN location
• Power Building 5 (12kV SWGR-5-A and SWGR-5-B, 480V SWGR-RA-A, SWGR-RA-B,
SWGR-RB-A, and SWGR-RB-B)
o Substation LAN location
o The new SEL relays at this location will be designed, programmed, and installed
by a separate project. However, this Substation LAN future expansion shall be
accounted for in the overall integrated testing under this SOW.
• New (Future) Power Building 3
o Substation LAN location
o The new SEL relays will be designed, programmed, and installed by a separate
project (P1-105). However, this Substation LAN future expansion shall be
accounted for in the overall integrated design and testing under this SOW.
• Control Center
o HMI client location
• Electrical Maintenance Building
o HMI client location
• Power Building 6
o Replacement of Electro-mechanical Relays with SEL Relays (Including Door
Replacements)
o Existing SEL Relays (to be installed by a separate project)
o Substation LAN Location
Plant 2
• Distribution Center A (12kV SWGR-DCA-A and SWGR-DCA-B)
o Replacement of existing relays with new SEL relays (location for relay-relay
tripping via 61850 communication)
o Substation LAN location. DC-A shall be added to the J-117B Substation LAN
ring between Headworks Standby PB and Cen-Gen.
• Power Building B (480V SWGR-DCSL-A and SWGR-DCSL-B)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
o Substation LAN location
• Power Building C (480V SWGR-CPB)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
o Connects to Power Building B Substation LAN switches
• Power Building D (480V MCC-G)
o New SEL relays for transformer virtual main (location for relay-relay tripping via
61850 communication)
o Connects to Power Building B Substation LAN switches
• New (Future) Distribution Center F
o Substation LAN location
o The new SEL relays will be designed, programmed, and installed by a separate
project (P2-98). However, this Substation LAN future expansion shall be
accounted for in the overall integrated design and testing under this SOW.
Scope of Work (Final) PROJECT NO. J-98
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TASK 3.2.1 — BID DOCUMENTS
SEL ES shall provide engineering services to prepare biddable technical specification
and other Bid Documents as required to meet design requirements. In this SOW,
construction documents include the Load-shed and Substation LAN specification and
any SEL ES related support documentation for OCSD's designated CONSULTANT to
complete their design.
TASK 3.2.1.1 —TECHNICAL SPECIFICATIONS
OCSD's designated CONSULTANT shall be responsible for contents of all technical
specifications (Divisions 01 through 17), including edited OCSD Master technical
specifications, except for the Load Shed & Substation LAN specification. SEL ES
shall prepare the Load Shed & Substation LAN specification.
TASK 3.2.1.2—CONSULTANT PREPARED BID DOCUMENTS REVIEW
SEL ES shall review the network drawings and general network panel wiring
diagrams prepared by OCSD's designated CONSULTANT for the Load Shed and
Substation LAN elements and provide review comments.
TASK 3.2.1.3—BID PHASE ACTIVITIES
SEL ES shall provide timely clarification and resolve errors and omissions identified
during the bid phase activities and reissue updated documents.
TASK 3.2.2 — DESIGN SUBMITTALS
SEL ES shall provide submittals listed in this section. All drawings submitted shall be in
searchable PDF format for 11-inch by 17-inch printouts with details and text clearly
legible. Final drawing submittals shall be provided in both searchable PDF format and
native AutoCAD files. SEL ES shall provide OCSD four weeks to review and comment
on each submittal, unless stated otherwise in Table 2 — Project Milestones and
Deadlines. The front-end engineering and network drawing submittals shall occur in the
first part of the design. The OCSD designated CONSULTANT will then proceed with
detailed design on the network drawings in their SOW based on these SEL ES
submittals. The other design phase submittals shall be completed per the remaining
design phase schedule. For each design submittal, current copies of all relevant project
logs and a written response log to OCSD comments from the previous submittal, as
applicable, shall be provided with the associated submittal.
Scope of Work (Final) PROJECT NO. J-98
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TASK 3.2.2.1 —FRONT END ENGINEERING DESIGN (FEED)SUBMITTAL
• Front End Engineering Design (FEED) Report— SEL ES shall submit a report
containing the analysis, evaluation, and recommendations for the following
topics at a minimum:
o Existing Hardware — SEL ES shall evaluate existing hardware capability to
meet design requirements and proposed new hardware and design
solutions. Existing SEL relays at 12kV Service Center and Cen-Gen should
be utilized as much as possible to minimize switchgear modifications.
o Plant 2 Modifications - SEL ES shall integrate the Plant 2 SOW within this
project to the Substation LAN design that is being installed by Project J-
117B. Any necessary integration documents and efforts shall be completed
as part of this SOW. This applies to DC-A, PB-B, PB-C, and PB-D.
TASK 3.2.2.2—NETWORK DRAWINGS SUBMITTAL
• Network Block Diagrams
o SEL ES shall be responsible for the design of the following network drawings
for the modifications described in this SOW:
■ Topological Diagrams that illustrate the overall Substation LAN
topology. These diagrams will be used by the OCSD designated
CONSULTANT as the basis for detailed design of fiber cabling
between buildings.
• Sample Riser Diagrams that provide detailed examples of cabling
between each model IED to be connected and its local Substation
LAN switches. These shall include all redboxes, protocol converters,
cables, taps, terminating resistors, and any other component
required for connectivity between each model IED used and the
Substation LAN. These diagrams will be incorporated into the J-98
bid documents by the OCSD designated CONSULTANT.
TASK 3.2.2.3—FDS AND RTDS SUBMITTAL
SEL shall provide the following design submittals as described in this SOW:
• Functional Design Specification
o SEL shall develop a functional design specification that shall serve as the
written basis of design for the Load Shed and Substation LAN system. The
Load Shed and Substation LAN system shall be designed, programmed, and
configured to integrate seamlessly into the overall integrated substation
control, monitoring, and protections system. As part of the development
process, SEL ES shall participate in workshops to establish detailed
requirements. SEL ES shall schedule and execute the work such that the
functional design specification is produced and submitted early enough that
OCSD comments can be addressed and changes incorporated without any
significant impact to the overall project schedule. The design will be similar
to the J-117B design.
Scope of Work (Final) PROJECT NO. J-98
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• RTDS Reports: SEL ES shall submit detailed analysis reports describing the
results of the RTDS testing. The reports shall describe in detail all assumptions,
input data, system configurations, calculation methods, conclusions, and
recommendations resulting from the RTDS testing. The following reports shall
be provided:
o RTDS Model Validation Report
o RTDS Under-frequency and Under-voltage Analysis Report
o RTDS FDT Report
TASK 3.3— DEVELOPMENT SERVICES
SEL ES shall perform all required configuration and programming services for all Load
Shed and Substation LAN system hardware and software to provide a completely
functional and operational Load Shed system. SEL ES shall define all interfacing
requirements for the Load Shed and Substation LAN system, and coordinate with OCSD
staff about network and security requirements. During the development process, OCSD
will provide integration/programming support and feedback, and provide all necessary
information to achieve a successful system integration. Development services shall include
the following:
TASK 3.3.1 — SCADA/HUMAN MACHINE INTERFACE (HMI) SCREEN
DEVELOPMENT
SEL ES shall develop the following HMI screens for the Load Shed and Substation LAN
system. Screens shall be similar to and coordinated with the screens developed for
Project J-11713:
• Overall simplified single-line diagram showing breaker status
• One detailed single line diagram per electrical switchgear being controlled by
the Load Shed system. Detailed single line diagrams shall include at minimum
power flow data (kW, amperes, voltage), switchgear in local/remote, and
breaker status. Single line diagrams shall be provided for the following 12kV
switchgear:
0 12kV Electric Service Center
o Cen Gen
o Blower Building 1
• Contingency summary screen —this shall include two pre-set priority lists as
provided by OCSD (i.e. dry weather priority and wet weather priority). This
screen should display the present breaker status, bus connection, contingency
status, present power, and load-shedding satisfaction for each contingency, as
well as the details of each individual contingency. Information about the present
power system operating scenario is also shown, allowing the user to tune the
power management system (PMS) by setting the Incremental Reserve Margin
(IRM) values. The operator is also able to enable or disable each contingency
individually.
Scope of Work (Final) PROJECT NO. J-98
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• Contingency cross point screen. This screen should display information about all
the contingencies and their associated loads that are either a) selected, b)
inhibited or c) unavailable for shedding. Across each contingency, the loads that
are selected are highlighted in green, loads that are inhibited are highlighted in
red and loads that are unavailable are greyed out. Using this screen, the
operator is able to determine the response of the system to a particular
contingency ahead of time.
• Underfrequency Load Shed summary and cross point screen. This screen
should display the underfrequency thresholds, frequency, amount of load
selected to shed, contingency satisfied status, and an input for the amount of
load required to be shed. The OF Pickup (Hz) and the amount to shed values for
the two levels will be provided by the customer. The UFLSP dynamically selects
from the same load priority list as the contingency system to equalize the
generation to load. The operator can input the minimum load to shed. Whether
the contingency is enabled or disabled is automatically determined by the
system. The underfrequency contingencies will be enabled as soon as the
generator is isolated (islanded) from the utility. These load-shedding decisions
are separate from the CLSP system algorithm and cover all causes for
frequency drops that are not detectable by the contingency system.
• Load summary screen. This screen should display the present Breaker Status,
Test Shed Select, Load Priority, Live Power (MW), Force Value of Power (MW),
and Toggle Live Force values for each load. When a load-shedding event
occurs, a yellow banner is displayed under the load number in the Load Number
column. When the LSP is placed in Test mode, a red Test Mode Enabled
banner is displayed in the upper left corner of the screen. This allows the
operator to shed loads manually. This feature is typically used for testing the
outputs responsible for tripping loads in the event of a load-shedding
occurrence. The Toggle Live Force column is used in case of a measurement
discrepancy. This allows the operator to input a known good value in the Force
Value of Power column. By doing this, the operator overwrites the value of the
load. The LSP will use the forced value for all load-shedding calculations.
• Pop-up load trend screen. The necessary parameters for Operators to evaluate
system data shall be trended. This includes loading, generation, and utility data
for each source/load being monitored by the PowerMax controller.
• Contingency Event Report. Event Reports are text files generated by the
controller every time a contingency is triggered. They contain data about the
contingency and resulting actions taken by the controller. The operator can
analyze this report to gain information on a particular event that occurred. The
controller (i.e., LSP1 or LSP2), the event that occurred, and the action that was
taken are all identified, in addition to the MW selected to shed and the MW
required to shed.
• PowerMAX diagnostic screen. The POWERMAX Diagnostics screen displays
critical diagnostic information for the system. The indication fields on the
POWERMAX Diagnostics screen will display a red background and flash for
each of the areas affected by an alarm. This screen allows the operator to view
all alarms, watchdog counters, and status indications for each of the
POWERMAX controllers. Watchdog counters are used to check the integrity of
the communications channel between the HMI, gateways, controllers, and
Scope of Work (Final) PROJECT NO. J-98
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SCADA FEPs. When a watchdog counter stops responding, the HMI will wait for
a brief period before issuing an alarm. The operator can reset alarms and trips
for the controllers, as well as enable or disable each controller individually.
• PowerMAX alarm screen. This screen should display all alarms that were
generated in the system and the time they were generated, acknowledged, and
returned to normal. The alarms are selectable by group and can be filtered by
substation, area etc. Acknowledgement buttons (Ack Visible, Ack All, and Ack
Selected) are also provided.
• Network health monitoring screen for health of each switch
• Communication health for each connected IED / Controller (Load-Shedding and
peer to peer communication)
Data from the Load Shed controller regarding Load Shed initiation and breaker trips
initiated by the Load Shed controller will be read by the OCSD electrical SCADA system
via the SEL security gateway device between the two separate networks.
SEL's HMI solution shall be developed on Aveva Wonderware System Platform for the
HMI back end, and InTouch for System Platform for the HMI front end. Development
and runtime licensing of the Wonderware software and hardware are to be provided by
OCSD. SEL shall provide pricing for development and all programming services. This
system shall be a shared Wonderware Galaxy Platform with the J-117B Load Shed
system located on OCSD's ICS network. The Wonderware OI servers will communicate
with the PMAX gateway RTAC via the SEL security gateway device. All HMI clients will
be connected to OCSD's ICS network and communicate directly with the Wonderware
System Platform servers over the ICS network.
TASK 3.3.2 — LOAD SHED CONTROLLER/RTAC PROGRAMMING
SEL ES shall perform all programming for the Load Shed Controller/Real-Time
Automation Controller (RTAC). All programming shall be well organized and
documented such that the program is easy to understand, maintain, and troubleshoot.
SEL ES shall configure two (2) redundant SEL controllers to provide the following
featu res:
• Contingency-based load-shedding for up to 16 contingencies.
• Under-frequency load-shedding system
TASK 3.3.3 — INTELLIGENT ELECTRONIC DEVICE PROGRAMMING
SEL ES shall perform all programming (Load Shedding and protective device settings)
for all Intelligent Electronic Devices (IED) used for the Load Shed system, including but
not limited to relay-to-relay communications, protective device settings, network
configuration, event captures for SEL TEAM, arc flash detection settings, and "virtual-
main" configuration. The programming shall be for up to 90 SEL relays. The
programming shall be based on the coordination and arc-flash studies provided by
OCSD. SEL ES shall be responsible for all other settings and overall integration of
devices into the Load Shed and Substation LAN system. SEL shall be responsible for
developing the frequency-based settings of the relays and the Load Shed system. SEL
shall provide protective device settings for the three central generators. The three
Scope of Work (Final) PROJECT NO. J-98
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central generators have similar ratings and design as one-another. IED tagging in the
software and HMI shall be based on the device tags used in the design drawings.
Programming of relay output trip and Load Shed contacts shall be coordinated with the
contacts used on the design drawings.
TASK 3.3.4— NETWORK DEVICE PROGRAMMING
SEL ES shall perform all network device programming for the Load Shed and
Substation LAN system. All settings shall be coordinated and reviewed by OCSD.
Network devices shall be configured with temporary passwords by SEL, and passwords
shall be turned over to OCSD with delivery of equipment to site. OCSD will reset
passwords on all networking equipment after commissioning.
TASK 3.3.5— OTHER CONFIGURATION, PROGRAMMING &APPLICATION
DEVELOPMENT
SEL ES shall configure, develop settings for, and otherwise integrate all other software
and components utilized as part of the Load Shed and Substation LAN system. This
includes, but is not limited to full configuration of MS Office, SEL TEAM, RTAC, and
Architect software, as well as RTAC devices, GPS clocks, IRIG distribution hardware,
and all other components and systems required for Load Shed system functionality.
TASK 3.4— PRE-COMMISSIONING PROCEDURES
TASK 3.4.1 — BENCH TEST PROCEDURE
SEL ES shall develop bench test procedures with accompanying test sheets for the
bench test. The test sheets and test procedures shall be submitted and accepted by
OCSD prior to bench testing.
TASK 3.4.2 — FDT PROCEDURE
SEL ES shall develop FDT procedures describing the complete step-by-step testing of
the Load Shed and Substation LAN system and relay-to-relay communications at the
factory.
TASK 3.5 —TESTING IN DESIGN PHASE
TASK 3.5.1 — BENCH TEST
SEL ES shall execute an OCSD witnessed bench test according to the bench test
procedure. The bench test consists of loading/importing the tag databases into an
RTAC controller and SCADA server, and loading/importing the HMI graphics into an
HMI workstation. The bench test is to assure coordination between the RTAC logic and
SCADA graphics, not the logical operation of the program. Changes made to the RTAC
program or SCADA program may require a repeat of the bench test for all software, at
OCSD's discretion. Bench test shall be performed either at OCSD facility or SEL Irvine
facility.
Scope of Work (Final) PROJECT NO. J-98
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TASK 3.5.2 — REAL-TIME DIGITAL SIMULATOR TEST
SEL ES shall develop a system model in the RTDS and run simulations and tests to
validate and confirm total Load Shed system performance. The RTDS should achieve
a complete closed-loop testing environment by utilizing a digital model in conjunction
with actual relays and be accompanied with a detailed analysis report. OCSD utilizes
ETAP for performing system studies and can make the system model available to SEL
ES for the purpose of this task. OCSD will provide kW and kVA data at all 12kV feeder
breakers at the 12kV Service Center and Cen Gen for dry weather and wet weather
conditions for use in the RTDS model. OCSD will provide generator nameplate data for
the central generators. The model shall have sufficient detail to study areas of interest
identified by SEL ES and OCSD. The testing shall evaluate the dynamic and transient
responses of the generators, large motors and associated Variable Frequency Drives
(VFDs), and the associated electrical busses. SEL ES shall build an electrical model of
the system within the RTDS system and will test the system in a Hardware-in-the-Loop
(HIL) configuration. All required test equipment shall be provided by SEL ES. This task
and the associated RTDS reports are to be performed by SEL at the discretion of
OCSD and should be reflected as an optional item on the proposal.
TASK 3.5.3 — FACTORY DEMONSTRATION TEST (FDT)
SEL ES shall perform FDT on the Load Shed and Substation LAN system according to
the FDT procedure. SEL ES to provide FDT documentation indicating that system
performance is satisfactory, prior to provision and delivery of systems to the Contractor.
FDT procedures shall be developed by SEL ES and reviewed and accepted by OCSD
prior to testing.
TASK 3.6 —WORKSHOPS
SEL ES shall hold workshops throughout the project to keep OCSD appraised of the job,
review work in progress, share information, discuss project submittals, present findings of
technical analyses, receive and resolve comments, and obtain decisions and direction by
OCSD staff. This task outlines the major workshops to be convened or attended by SEL as
part of, or in addition to, other tasks in this SOW. It is anticipated that efficiencies will be
realized from the J-117B workshop efforts and documented decisions. As this is similar
work, the relevant decisions and efforts shall be utilized for this project. For each workshop
convened by SEL ES, SEL ES shall submit an agenda to OCSD for review at least one
week prior to the workshop. Agenda to include the following:
• Topics: A listing of each topic to be covered with sufficient detail so that OCSD
attendees can reasonably determine if their participation is needed or not. A one-line
description is not typically sufficient for this purpose. The topic description shall include
what information will be presented, and what decisions will be needed.
• Attendees: The agenda shall include both OCSD and SEL team members. The OCSD
Project Manager will add the OCSD staff attendees to the agenda prepared by SEL ES,
based on SEL's agenda and SEL's recommendation of which OCSD staff members
should attend.
Scope of Work (Final) PROJECT NO. J-98
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• Workshop time and place: SEL ES shall work with the OCSD Project Manager to set
the workshop date and time. When held at OCSD offices, the OCSD Project Manager
will reserve the conference room this case.
• A preliminary list of material to be provided at the workshop.
For each workshop convened by SEL ES, SEL ES shall transmit to OCSD the following by
the time of the meeting:
• Hard copies of the agenda (if applicable), one for each attendee
• One sign-in sheet with the names of attendees pre-listed
• Native electronic files used for the presentation. With the exceptions noted below, hard
copies of presentation materials will generally not be required. The OCSD Project
Manager will make the electronic files available to the OCSD project team internally.
• Hardcopies of all materials that cannot be easily viewed when projected on a screen.
Examples might include design drawings and spreadsheets.
SEL ES shall transmit the workshop meeting minutes to the OCSD Project Manager within
three business days of the meeting in MS Word format using OCSD's template, or an
approved substitution. SEL ES shall also update and transmit the Action Item Log, Decision
Log, and Issues Log with the minutes.
The OCSD Project Manager will distribute the minutes for internal review. If there are no
OCSD comments on the minutes, they will be considered final. If there are comments, the
OCSD Project Manager will incorporate all appropriate OCSD comments on the MS Word
file with changes tracked. The updated MS Word file will be transmitted back to SEL ES. If
SEL has no comments on the OCSD edits, the minutes will be considered final. If SEL ES
has further comments on the OCSD edits, those comments should be discussed with the
OCSD Project Manager as needed, until both parties agree in writing or email on final
version.
TASK 3.6.1 — NETWORK DESIGN WORKSHOP
SEL ES shall convene one two-hour network design workshop prior to starting detailed
network design, at the SEL Irvine facility. During this workshop SEL ES and OCSD
shall review elements of the network design proposed by SEL ES.
TASK 3.6.2— FUNCTIONAL DESIGN SPECIFICATION WORKSHOPS
SEL ES shall convene one four-hour (initial discussion to discuss system requirements)
and one four-hour (review draft and final) functional design specification (FDS)
workshops at the Irvine SEL facility. These workshops shall serve to support the
development and approval of the functional design specification, which shall be
produced by SEL ES. The workshops shall highlight any differences between this
project and the J-117B project.
TASK 3.6.3— GRAPHICAL STANDARDS WORKSHOPS
SEL ES shall convene one four-hour graphical standards workshop to discuss the
proposed HMI screens. This workshop will provide examples from previous projects
and will set requirements and expectations for all graphics development tasks
performed by SEL ES. The workshop shall highlight any differences between this
project and the J-117B project.
Scope of Work (Final) PROJECT NO. J-98
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TASK 3.6.4— HMI/SCADA SCREEN DEVELOPMENT WORKSHOPS
SEL ES shall convene one eight-hour HMI/SCADA Screen Development workshop.
During this workshop, OCSD personnel will review and comment on SEL-produced HMI
screens to allow for a familiar and easy to understand solution for OCSD operators.
The workshop shall highlight any differences between this project and the J-117B
project.
TASK 3.6.5— NETWORK WORKSHOPS
SEL ES shall convene one two-hour workshop on GOOSE messaging occurring on this
project.
SEL ES shall convene two four-hour network configuration workshops to review
detailed network configurations and administrative access. During these workshops,
OCSD personnel will review and comment on SEL-produced switch configurations,
configurations for all other configurable network devices, and determine design
requirements and network architecture requirements for secure remote engineering
access of the Load Shed and Substation LAN system components by OCSD personnel
via the ICS network. The workshops shall focus on any differences between this
project and the J-117B project.
TASK 3.6.6 — FDT PROCEDURE WORKSHOPS
SEL ES shall convene one two-hour FDT workshop. The workshop shall cover testing
requirements, scheduling, test personnel requirements from OCSD and SEL ES,
simulation methods, and test system architecture. The workshop shall highlight any
differences between this project and the J-117B project.
TASK 3.6.7 —AUTO-SYNCHRONIZATION WORKSHOP
SEL ES shall convene two four-hour Auto-synchronization workshops. Workshop #1
shall cover the proposed SEL solution based on design requirements. Workshop #2
shall serve as a review of the detailed auto-synchronization design and control strategy.
TASK 3.7— DEVELOPMENT SUBMITTALS
TASK 3.7.1 —TRAINING PLANS & MATERIALS SUBMITTAL
SEL ES shall propose training plans, agendas, and materials for all training provided by
SEL ES. OCSD will review contents of training plans and material submittals and
provide feedback as necessary. SEL ES shall then re-submit finalized training plans
and materials.
TASK 3.7.2 — INITIAL PROGRAM DEVELOPMENT SUBMITTAL
Submittal shall include the following:
• Preliminary Program Flowchart: Programmer shall develop the preliminary
program flowchart. See Exhibit 2 — Sample Program Flowchart.
• Preliminary HMI Graphics: Submit a draft of all unique graphics of the proposed
HMI. This shall include system overviews, single-line graphics, configuration
screens, alarm summary screens, network overview, diagnostics, and any other
SEL ES standard/recommended graphics for a typical Load Shed system.
Scope of Work (Final) PROJECT NO. J-98
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• Preliminary SCADA server tag database
• Preliminary RTAC tag database
• Preliminary Device Data Map Configuration Table
• Real 10list
• Preliminary Communications Traffic Flows Block Diagram
o The intent of the communications traffic flows block diagram is to illustrate all
traffic flows passing through the Substation LAN. SEL ES shall include the
following detail at a minimum: All connected devices (including the HMI
server, Load Shed controller, IEDs, clocks, security gateway, TEAM server,
etc.) shall be represented as blocks. All traffic flows between devices shall
be represented with a unique line identifying each protocol type and
indicating the direction of the traffic flow. A brief description of the data being
transmitted shall be included for each traffic flow, and in cases where the
traffic flow is GOOSE, the publisher and subscribers shall be identified.
Completion of the programming standards workshop and the graphical standards
workshop are required prior to this submittal.
TASK 3.7.3 — FINAL PROGRAM DEVELOPMENT SUBMITTAL
SEL ES shall include all up-to-date information for the following in the Final Program
Development Submittal:
• Program Flowchart
• RTAC/Load Shed Controller Program: The final version of the untested program
shall be completed for this submittal. All parameters, routines, subroutines,
variables, etc. shall be completed prior to this submittal.
• SCADA server tag database
• RTAC tag database
• Real 10list
• Final HMI graphics: Include a complete set of HMI graphics screens (color
printout screen captures)
• Communications Traffic Flows Block Diagram
• Device Data Map Configuration Table
• Training Materials
Completion of the RTAC/Load Shed Controller Programming Workshop and the
HMI/Screen Development Workshops are required prior to this submittal.
TASK 3.7.4— CERTIFICATES OF TRAINING, CREDENTIALS, ETC.
SEL ES shall submit certificates of training, credentials, resumes, and supporting
documentation demonstrating competency for each technician, engineer, integrator,
and SEL responsible for the design, development, programming, testing, and
Scope of Work (Final) PROJECT NO. J-98
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commissioning of the Load Shed and Substation LAN system, or personnel providing
training as part of this SOW.
PHASE 4— CONSTRUCTION AND INSTALLATION SERVICES
SEL ES shall provide engineering services during Phase 4 for all detailed engineering design
for the Load Shed and Substation LAN system, detailed network design (including drawings for
the construction Contractor), functional design specification, system integration, programming,
programming standards development, bench testing, and factory demonstration testing.
TASK 4.1 — PROJECT MANAGEMENT
The requirements specified in Task 3.1 Project Management for Phase 3 — Design Services
shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services, and Phase
6 Closeout.
TASK 4.1.1 — CONSTRUCTION KICK-OFF MEETING
SEL ES shall convene a two-hour meeting at OCSD no more than one (1) month after
the notice to proceed has been issued to the construction Contractor. This meeting
shall cover the following:
• Team introductions
• Brief project overview
• Project execution (where and when work will be performed)
• Overall project schedule
• Sequencing constraints and procurement timelines
• Lines of communication
TASK 4.1.2 — PROJECT MANAGEMENT PROGRESS MEETINGS
The requirements specified in Task 3.1 Project Management for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout.
TASK 4.1.3 — PROGRESS REPORTS
The requirements specified in Task 3.1 Project Management for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout.
TASK 4.1.4— PROJECT INVOICES
The requirements specified in Task 3.1 Project Management for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout.
Scope of Work (Final) PROJECT NO. J-98
Page 28 of 36
TASK 4.1.5— PROJECT LOGS
The requirements specified in Task 3.1 Project Management for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout.
TASK 4.1.6 — QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)
The requirements specified in Task 3.1 Project Management for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout.
TASK 4.2 — DEVELOPMENT SERVICES
Tasks not fully completed in Phase 3 — Design Services, as they relate to development
services, shall be completed in Phase 4 - Development Services to meet the Contractor's
schedule.
TASK 4.3 —WORKSHOPS
The requirements specified in Task 3.5 Workshops for Phase 3 — Design Services shall
also apply for Phase 4 — Construction, Phase 5 Commissioning Services, and Phase 6
Closeout. Any workshops not completed in Task 3.5 Workshops in Phase 3 — Design
Services shall be completed in Phase 4 — Construction and Installation and/or Phase 5—
Commissioning Services, as required.
TASK 4.4— SUBMITTALS
The requirements specified in the various Submittals sections for Phase 3 — Design
Services shall also apply for Phase 4 — Construction, Phase 5 Commissioning Services,
and Phase 6 Closeout. Any submittals not accepted by OCSD in Phase 3 — Design
Services shall be completed and accepted by OCSD in Phase 4 — Construction and
Installation and/or Phase 5— Commissioning Services, as required.
PHASE 5— COMMISSIONING SERVICES
Any requirements which are not completed in Phase 3 — Design Services or Phase 4 —
Construction and Installation shall be completed in Phase 5 Commissioning Services and
Phase 6 Closeout, as required.
TASK 5.1 — COMMISSIONING TEAM MEETINGS
SEL ES shall attend Commissioning Team meetings at OCSD request, to ensure
coordination between key responsible parties throughout the commissioning process.
TASK 5.2 — PRE-COMMISSIONING
TASK 5.2.1 — PRE-COMMISSIONING INSPECTION
SEL ES shall perform field inspections to verify that the Load Shed and Substation LAN
system is properly installed, including all SEL IEDs installed as part of the design.
Scope of Work (Final) PROJECT NO. J-98
Page 29 of 36
TASK 5.3— COMMISSIONING
SEL's commissioning staff members shall oversee and perform commissioning of the Load
Shed and Substation LAN system. All components and equipment that require
configuration and/or programming as part of the Load Shed and Substation LAN system
shall be commissioned and put into service by SEL ES. The commissioning staff members
shall be available to assist with troubleshooting during commissioning and to prepare
operations manuals and procedures (OMAP). Commissioning efforts by SEL shall include
on-site visits to participate in the development of stable process/systems.
The following are the anticipated steps of commissioning. The only test equipment
provided by the Contractor for the Substation LAN, Load-Shed system, and associated
hardware (including relays) is to perform the NETA acceptance testing of the protective
relays. All other test equipment needed for the SEL systems shall be operated and
provided by SEL ES, under the oversight of the SEL Engineer in charge. It is anticipated
that the Contractor would be completing relay installations one building (substation) at a
single time. As the plant will remain in operation, each switchgear must be fully operational
after work is completed on that switchgear, before work can begin on another switchgear.
1. OCSD provides the coordination study with relay setpoints (not rdb files) to SEL ES for
the protective relays.
2. Relay settings configuration (programming) files (native) are provided by SEL ES to
OCSD.
3. OCSD provides relay programming files to the Contractor/NETA and provides oversight
of testing. The NETA test company will test per the NETA Acceptance Testing
Standards for relays (check functionality of relay for hard-wired trips and controls). This
would not include relay-relay trips via the 61850 GOOSE communications.
4. At each building (substation), OCSD Engineer and Contractor perform loop testing.
Loop testing involves verifying the 1/0 wiring between end devices and OCSD's PLC.
Concurrently, OCSD Engineer and the Contractor will verify 1/0 wiring to each IED.
OCSD Engineer will also verify ethernet connectivity to each IED. SEL ES will be
required to assist on-site only at the first building to ensure configuration is adequate as
it relates to this step.
5. For the entire system, Substation LAN network switches are to be configured and
installed. Load Shedding system hardware is to be configured and installed. Fiber optic
cabling is to be installed by the Contractor and accepted by OCSD.
6. Once items 1 through 4 are completed for each building and item 5 is completed for the
system, then SEL ES shall proceed with performing the remaining items.
7. Substation LAN testing of complete system including relays, switches, and controller (to
be included in the FAT procedure):
a. Test multiple failure scenarios, including but not limited to:
i. Link loss recovery including recovery time
ii. Controller fail-over, including all RTACs used for Load Shedding system
iii. Loss of PRP LAN A and loss of PRP LAN
iv. Time source failover between clocks
b. Communication to all connected devices
Scope of Work (Final) PROJECT NO. J-98
Page 30 of 36
c. Perform 1/0 testing of IEDs programmed in the TEAM application.
d. Perform 1/0 testing of IEDs programmed to the PowerMax HMI.
e. Time Synchronization
f. IEC prescribed GOOSE message time requirements
g. Security Gateway Functional Checks
h. Auto-synchronization functionality testing
i. All Applications & Software (including TEAM Software & associated SoE data, HMI
functionality, administrative access, alarms, etc.)
8. Relay to Relay testing —to be performed by SEL ES (may occur in multiple short site
visits based on relay installation sequence by the Contractor and to be included in the
FAT procedure).
9. Load Shedding System FAT (to be included in the FAT procedure)
TASK 5.3.1 — FAT PROCEDURES
SEL ES shall develop FAT procedures, to be performed upon completion, describing
the automatic operation of the Load Shed and Substation LAN system and the relay-to-
relay communications (Load Shedding and virtual mains). These procedures shall
describe how each Load Shedding initiation event will be triggered (actual event or
simulation) to demonstration proper operation in a real-world event. All modes of
operation and interlocks shall be fully demonstrated.
TASK 5.3.2 — COMMISSIONING PROCEDURE WORKSHOPS
SEL ES shall participate in two four-hour commissioning procedure workshops. Topics
that may be covered in these workshops include, but are not limited to:
• Review of FAT procedures
• Review of responsibilities and expectations of support from OCSD, SEL ES, and
Contractor during the commissioning process
• Commissioning schedule and risks
The last workshop shall take place three weeks before the commissioning of the Load
Shed and Substation LAN system. This workshop shall be convened by SEL ES and
attended by Contractor and OCSD personnel.
TASK 5.3.3 — COMMISSIONING SUBMITTALS
TASK 5.3.3.1 —FAT PROCEDURE
SEL shall submit FAT procedures developed in Task 5.3.1 and the signed off,
completed procedures to OCSD and the construction Contractor.
TASK 5.3.4— FUNCTIONAL ACCEPTANCE TEST (FAT)
SEL ES shall perform Functional Acceptance Testing (FAT) for the Load Shed and
Substation LAN system per requirements in Section 16850, Load Shed and Substation
Local Area Network Hardware, and Specification Section 01810, Commissioning. Any
deviations from the FAT procedures, equipment failures, anomalies or system issues
Scope of Work (Final) PROJECT NO. J-98
Page 31 of 36
during FAT shall be documented by SEL ES and reported to OCSD. All testing
affecting the equipment shall be subject to quality assurance surveillance by OCSD.
TASK 5.3.5— RELIABILITY ACCEPTANCE TEST (RAT)
The Load Shed and Substation LAN system shall operate without significant issues or
errors for a period of seven days and in accordance with Section 01810,
Commissioning, before OCSD's acceptance of the system.
TASK 5.3.6— POST-DEVELOPMENT TRAINING
The following training shall be classroom-based, instructor-led format, convened locally
at OCSD.
TASK 5.3.6.1 —LOAD SHEDDING AND SUBSTATION LAN TRAINING
Prior to RAT, SEL ES shall train OCSD personnel on the Load Shed and Substation
LAN system. SEL shall provide one (1) eight-hour training session to provide the
required training on the Load Shed and Substation LAN system to allow OCSD to
completely maintain the system without any restriction (except modifying the internal
calculation logic of the Load Shed PowerMax controller). This includes all hardware,
applications, programming, and operator interfaces. Length and duration of the
training sessions shall be provided in the proposal. The training shall focus on the
key differences between this project and the J-117B project. Training shall include
the following:
• Configuration of any device on the system after it has been replaced due to a
failure
• Troubleshooting of the system in the event there is a device or communications
failure
• Network architecture and SEL's implementation of the Substation LAN, including
Ethernet switch and port configurations, protocols used, network monitoring, and
security gateway configuration to allow remote access and transfer of data to
the plant historian.
• Adding or removing loads for the Load Shedding system
• GOOSE configuration and adding, modifying or removing relay-to-relay GOOSE
communications
• Adding or modifying HMI graphics for the Load Shedding screens
• Testing of the system after modifications
• Modifying IEC 61850 SCL files due to logical node and other changes
• Security gateway configuration, administration, and management of profiles
TASK 5.4— OPERATIONS MANUAL AND PROCEDURES (OMAP)
SEL ES shall develop an Operations Manuals and Procedures (OMaP) document to
describe the functionality of the system. OMaP shall be finalized and accepted by OCSD
no less than 30 days prior to RAT. The OMaP shall include the following:
• Introduction — Introductory overview of system
• Design Criteria — Design information Tables
• Theory of Operation — Describe complete operations and functionality of system
Scope of Work (Final) PROJECT NO. J-98
Page 32 of 36
• Equipment Controls — Narrative plus summary tables for controls and SCADA screens,
plus how control system works
• SEL ES Recommended Procedures— Include all relevant reference material
• Safety— Identify safety alarms, equipment, and hazards
• Troubleshooting — quick-reference tables
• Maintenance— links to equipment service manuals
PHASE 6— CLOSEOUT
Closeout tasks include completion of punch list items by SEL ES, final inspection, completion
of record drawings, and electronic data submittals. SEL ES shall submit a final invoice at the
completion of the project.
TASK 6.1 —AS-BUILT DOCUMENTATION
After completion of RAT, and any commissioning punch list items, SEL ES shall submit all
as-built details, documentation, and drawings representing all aspects of the completed
Load Shed and Substation LAN system. All programs, configuration files, and related
documentation for the entire Load Shed and Substation LAN system shall be turned over to
OCSD for review and acceptance. SEL shall submit all documentation typically provided
by SEL ES for Load Shed systems (SEL ES standard documentation). Documentation
shall be provided in native and pdf files per OCSD documentation requirements.
As-built documentation shall include:
• Ethernet switch configurations
• Security gateway configuration
• IED configurations and programming
• SEL Architect Project and IED IEC 61850 configuration files
• Load Shed Controller programming
• HMI server configuration and programming and graphics files
• Automation controller's configuration and programming
• Clock and time distribution settings and configuration
• TEAM server and software configuration and programming
• Settings, configuration, and programming for any other configurable or programmable
device related to or part of the Load Shed and Substation LAN system.
• Communications Traffic Flows Block Diagram
• Device Data Map Configuration Table
• Final Completion Report
• Certifies that SEL has completed the installation and commissioning of the Load Shed
and Substation LAN system
• Includes system supplier instruction and operational manuals and recommendations
Scope of Work (Final) PROJECT NO. J-98
Page 33 of 36
TASK 6.2 — FINAL INSPECTION AND PUNCHLISTS
SEL ES's construction coordinator shall attend the final inspection job walk with the
Contractor and OCSD staff. SEL ES shall make recommendations on the completion of
the work including, but not limited to, completion of punch list items, overall system
operability, and recommendations for follow-up work. SEL ES shall assist OCSD in
developing punch lists of items required to be completed prior to final acceptance of the
project by OCSD. Punch lists can include action items to be completed by OCSD, SEL ES,
or the Contractor.
TASK 6.3 — SOFTWARE AND LICENSES
SEL ES shall submit to OCSD software licenses, software maintenance agreements, and
software support agreements for all licensed software products used for the Load Shed and
Substation LAN system. The expiration of software maintenance and support agreements
shall occur no sooner than one year after the successful completion of the Reliability
Acceptance Test (RAT). All software licenses, software support agreements, and software
maintenance agreements shall be transferred to OCSD and registered to OCSD prior to the
successful completion of RAT. Licenses shall include SEL-5045 AcSELerator TEAM
Software license to collect data from up to 150 SEL IEDs and MS-Office.
TASK 6.4 —TRANSFER OF OWNERSHIP
All programming and associated documentation, excluding programming tools copyrighted
by others, shall become the property of OCSD upon Final Completion. Any software
licenses required for the ownership, maintenance, or operation of any application or service
for the Load Shed and Substation LAN system shall be registered to OCSD, all software
media, manuals, paper licenses and other associated materials shall be provided to OCSD
upon system handoff.
TASK 6.5 —WARRANTY
SEL ES shall warrant all labor and services provided by SEL ES as part of this scope for a
period of two years, beginning the day of acceptance of the Load Shed and Substation LAN
system by OCSD. Warranty shall guarantee performance of the Load Shed and Substation
LAN system, based on engineering and configuration parameters provided by SEL ES.
Warranty services shall be performed expeditiously after notification by OCSD.
• Following necessary replacement or modification, SEL ES shall re-test the system
and perform any additional procedures needed to place the complete system in
satisfactory operation. Record documentation shall be updated to reflect
modifications performed.
• Cost for all labor, travel, subsistence, and other expenses incurred in providing all
services and service visits during the two-year warranty period shall be borne by
SEL ES.
Scope of Work (Final) PROJECT NO. J-98
Page 34 of 36
IV. GENERAL REQUIREMENTS
Working Hours
Meetings with OCSD staff shall be scheduled from Monday through Thursday between
the hours of 7:00 AM and 4:00 PM. SEL's on-site staff shall conform to OCSD work
schedules and safety standards. SEL shall coordinate any site inspection or work with
the OCSD Engineer at least two weeks prior to the scheduled activity.
V. STAFF ASSISTANCE
OCSD staff member or designee assigned to work with SEL ES on the design and
construction phase of this project is Sandip Patel at (714) 593-7383, e-mail to:
sspatel ocsd.com.
Scope of Work (Final) PROJECT NO. J-98
Page 35 of 36
EXHIBITS:
Exhibit 1 Example of Monthly Progress Report
Exhibit 2 Sample Program Flowchart
Exhibit 3 Not Used
Exhibit 4 Sample Bench Test Procedure
Exhibit 5 Plants 1 & 2 Overall Single Line Diagrams
Exhibit 6 OCSD Safety Standards
SP:TW:dm
Scope of Work (Final) PROJECT NO. J-98
Page 36 of 36
ATTACHMENT " I "
COST MATRIX & SUMMARY
Electrical Power Distribution System Improvements,Project No.J-98
PSA Request for Proposal
Attachment I-Cost Matrix and Summary Form
Labor hours
c _ m m
m
d G1 'V y d T G1 V O O
4) (A '� ° y y Total Allowable
c c d a a) m e m -a c c
Task Item w w In N w a w - - Hours Labor Fee Total Subs Direct Costs Total Fees
5.3.2 Commissioning Procedure Workshops 16 8 24 0.00 0.00
5.3.3 Commissioning Submittals 0 0.00 0.00
5.3.4 Functional Acceptance Test FAT 120 50 70 240 0.00 0.00
5.3.5 Reliability Acceptance Test RAT 0 0.00 0.00
5.3.6 Post-Development Training 48 24 72 0.00 0.00
5.4 Operations Manual and Procedures(OMAP) 240 40 40 320 0.00 0.00
Subtotal-Phase 5-Commissioning Services 528 146 86 0 0 0 8 64 0 0 832 0.00 0.00 0.00 0.00
PHASE 6-CLOSEOUT
6.1 As-Built Documentation 40 16 56 0.00 0.00
6.2 Final Inspection and Punchlists 80 40 120 0.00 0.00
6.3 Software&Licenses 0 0.00 0.00
6.4 Transfer of Ownership I 1 0 0.00 0.00
6.5 Warranty 0 0.00 0.00
Subtotal-Phase 6-Closeout 120 56 0 0 0 0 0 0 0 0 176 0.00 0.00 0.00 0.00
Optional Service-Auto Synchronization
SEL-451 Autosync Design, Program and Test 290 43 333 0.00 0.00
Subtotal-Optional Service-Auto Synchronization 290 43 0 0 0 0 0 0 0 0 333 0.00 0.00 0.00 0.00
Optional Service-Main-Tie-Main
Documentation 104 32 16 152 0.00 0.00
Development 104 40
Testing 128 24
Subtotal-Optional Service-Auto Synchronization 336 96 0 0 0 0 0 16 0 0 448 0.00 0.00 0.00 0.00
TOTAL-PHASES 4,5 and 6 5,374 1,170 86 40 80 120 708 240 0 0 7,818 0.00 0.00 0.00 0.00
Rounded-Use for Attach E-Fee Proposal Form 0.00 0.00 0.00 0.00
Page 2 of 2
Electrical Power Distribution System Improvements,Project No.J-98
PSA Request for Proposal
Attachment I-Cost Matrix and Summary Form
Labor hours
- = c �, m m
m
d G1 'V y �Oa �Or
C C .0 .20 aI 4) C L L L
4) (A ' r y y Total Allowable
c = d a d m e 2 y 'D c c
Task Item w w v) In w a w Hours Labor Fee Total Subs Direct Costs Total Fees
Fully Burdened Hourly Rate(Includes Payroll costs,OH,and Profit)
PHASE 3-DESIGN
3.1 Project Management 656 656 0.00 0.00
3.2 Design Services 01 0.00 0.00
3.2.1 Bid Documents 40 40 80 0.00 0.00
3.2.1.1 Technical Specifications 0 0.00 0.00
3.2.1.2 Consultant Prepared Bid Doc Review 0 0.00 0.00
3.2.1.3 Bid Phase Activities 0 0.00 0.00
3.2.2 Design Submittals 0 0.00 0.00
3.2.2.1 Front End Engineering Design FEED Submittal 310 126 40 40 16 532 0.00 0.00
3.2.2.2 Network Drawings Submittal 40 40 80 80 240 0.00 0.00
3.2.2.3 FDS and RTDS Submittal 380 56 64 500 0.00 0.00
3.3 Development Services 0 0.00 0.00
3.3.1 SCADA/Human Machine Interface HMI Screen Development 320 40 360 0.00 0.00
3.3.2 Load Shed Controller/RTAC Programming 700 88 788 0.00 0.00
3.3.3 Intelligent Electronic Device Programming 270 45 315 0.00 0.00
3.3.4 Network Device Programming 64 32 96 0.00 0.00
3.3.5 Other Configuration, Programming,and Application Development 120 24 144 0.00 0.00
3.4 Pre-Commissioning Procedures 0 0.00 0.00
3.4.1 Bench Test Procedure 80 24 16 120 0.00 0.00
3.4.2 FDT Procedure 80 24 16 120 0.00 0.00
3.5 Testing in Design Phase 0 0.00 0.00
3.5.1 Bench Test 164 64 24 252 0.00 0.00
3.5.2 Real-Time Digital Simulator Test 600 80 680 0.00 0.00
3.5.3 Factory Demonstration Test FDT 580 40 20 640 0.00 0.00
3.6 Workshops 0 0.00 0.00
3.6.1 Network Design Workshop 4 2 6 0.00 0.00
3.6.2 Functional Design Specification Workshops 16 8 1 24 0.00 0.00
3.6.3 Graphical Standards Workshop 12 6 18 0.00 0.00
3.6.4 HMI/SCADA Screen Development Workshop 16 8 24 0.00 0.00
3.6.5 Network Workshops 20 10 30 0.00 0.00
3.6.6 FDT Procedures Workshops 8 4 12 0.00 0.00
3.6.7 Auto-Synchronization Workshop 16 8 24 0.00 0.00
3.7 Development Submittals 260 60 48 368 0.00 0.00
3.7.1 Training Plans and Materials Submittal 0 0.00 0.00
3.7.2 Initial Programming Development Submittal 0 0.00 0.00
3.7.3 Final Program Developmetn Submittal 0 0.00 0.00
3.7.4 Certificates of Training,Credentials, Etc. 0 0.00 0.00
Subtotal-Phase 3-DESIGN 4,100 829 0 40 80 120 700 160 0 0 6029 0.00 0.00
PHASE 4-CONSTRUCTION&INSTALLATION SERVICES
4.1 Project Management 0 0.00 0.00
4.2 Development Services 0 0.00 0.00
4.3 Workshops 0 0.00 0.00
4.4 Submittals 0 0.00 0.00
Subtotal-Phase 4-Construction&Installation Services 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00
PHASE 5-COMMISSIONING SERVICES
5.1 Commissioning Team Meetings 8 8 16 0.00 0.00
5.2 Pre-Commissioning 16 16 32 0.00 0.00
5.2.1 Pre-Commissioning Inspection 0 0.00 0.00
5.3 Commissioning 0 0.00 0.00
5.3.1 Functional Acceptance Test Procedures 80 24 24 128 0.00 0.00
Page 1 of 2
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-910 Agenda Date: 3/4/2020 Agenda Item No: 4.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
REDHILL RELIEF SEWER RELOCATION AT STATE ROUTE 55, PROJECT NO. FE18-13
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Approve Utility Agreement No. OCSD-1005 between the Orange County Sanitation District and the
Orange County Transportation Authority agreeing to specific terms, conditions, and funding
obligations regarding the relocation and protection of the Redhill Relief Sewer at State Route 55 in
the City of Santa Ana.
BACKGROUND
The Orange County Transportation Authority (OCTA) is implementing the State Route 55
Improvement Project (SR-55 Improvement Project) to widen State Route 55 between Interstate 5 and
Interstate 405.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders, and
neighboring communities
• Protect Orange County Sanitation District assets
PROBLEM
The SR-55 Improvement Project will widen the freeway right-of-way and add a travel lane. An
existing Orange County Sanitation District (Sanitation District) manhole is located where the
additional lane will be constructed and the sewer under the added freeway lane is unprotected.
PROPOSED SOLUTION
Conduct a project to relocate a portion of the sewer and construct a casing at the unprotected sewer
segments underneath the proposed right-of-way addition. OCTA has agreed to fund the relocation
and protection of the Sanitation District sewer. To receive the funding, the Sanitation District must
enter into a Utility Agreement with OCTA.
Orange County Sanitation District Page 1 of 2 Printed on 2/25/2020
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File #: 2020-910 Agenda Date: 3/4/2020 Agenda Item No: 4.
TIMING CONCERNS
The relocation and protection of the sewer must begin by June 2021 to align with OCTA's SR-55
Improvement Project's schedule.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District sewer may be damaged by the OCTA project.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
A design task order under an existing Master Design Services Agreement has been procured and
negotiated with a design consultant for this project. The task order will be awarded upon Board
Approval of this Utility Agreement. Staff will advertise the project for construction pursuant to
California Public Contract Code Section 20103.8 and estimates the construction to start in June
2021.
CEQA
The relocation and protection of the Redhill Relief Sewer is included in the Initial Study/Mitigated
Negative Declaration/Environmental Assessment, prepared by Caltrans and OCTA, for the SR-55
Improvement Project.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been
budgeted (Budget Update, FY 2019-20, Appendix A, Page A-8, Small Construction Projects Program, Project M-FE) and
is sufficient for the recommended action. Costs for the project will be reimbursed by OCTA.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Utility Agreement No. OCSD-1005
RD:dm:sa
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ORANGE COUNTY TRANSPORTATION AUTHORITY Page I of 5
tFFILITY AGREEMENT
RW 13-05(REV 12/2016)
DISTRICT COUNTY ROUTE POST MILE Project ID
12 Orange SR-55 6.4/10.2 1200020328
E.A. OJ340
FEDERAL AID NUMBER OWNER'S PLAN NUMBER
STPLN-6071 129 OCSD-1005
FEDERAL PARTICIPATION
On the project ❑x YES ❑ NO On the Utilities ❑X YES ❑ NO
UTILITY AGREEMENT NO. OCSD-1005 DATE
Pursuant to Cooperative Agreement Number C-7-1936 (Cooperative Agreement), the Orange County
Transportation Authority (OCTA) is partnering with the California Department of Transportation (Caltrans) in a
project that proposes to widen State Route 55 (SR-55) between Interstate 405 and Interstate 5 (SR-55
Improvement Project). Per the Cooperative Agreement, OCTA is the lead agency for Right of Way Acquisition
and Utility. The SR-55 Improvement Project proposes to reduce traffic congestion, improve mobility as well as
traffic operations to an existing four mile stretch of SR-55.
Orange County Sanitation District(OCSD)
10844 Ellis Avenue
Fountain Valley, CA 92708
Hereinafter referred to as"OWNER", owns and maintains sewer facilities in the City of Santa Ana within the limits
of OCTA's project which requires project development, design, inspection, project management, relocation of a
manhole and sewer segments and the extension of casing to accommodate OCTA's project, and provision of
necessary easement interests as set forth in Section V below.
It is hereby mutually agreed that:
1. WORK TO BE DONE
In accordance with Notice to Owner No. OCSD-1005 dated February 13, 2020, OWNER shall
relocate sewer manhole and extend casing. All work shall be performed substantially in
accordance with OWNER's Plan No.OCSD-1005 dated February 13, 2020 consisting of 1 sheet,
a copy of which is on file in the OCTA office at 550 S. Main Street; Orange, CA 92863-1584.
Deviations from the OWNER's plan described above initiated by either the OCTA or the OWNER,
shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such Revised
Notices to Owner, approved by the OCTA and agreed to/acknowledged by the OWNER, will
constitute an approved revision of the OWNER's plan described above and are hereby made a
part hereof. No work under said deviation shall commence prior to written execution by the
OWNER of the Revised Notice to Owner. Changes in the scope of the work will require an
amendment to this Agreement in addition to the revised Notice to Owner.
II. LIABILITY FOR WORK
ADA Notice For individuals with sensory disabilities,this document is available in alternate formats. For alternate format
information,contact the Forms Management Unit at(916)445-1233,TTY 711,or write to Records and Forms
Management, 1120 N Street,MS-89, Sacramento,CA 95814.
LEGA 1.02/39492711 v I
LI:GAL02/3 9 6 1 7 27 0v 1
Page 2 of 5
UTILITY AGREEMENT NO. OCSD-I(}OS
The-existing facilities are lawfully maintained in their present location and qualify for relocation at
OCTA expense under the provisions of Section (703) of the Streets and Highways Code.
III. PERFORMANCE OF WORK
OWNER agrees to cause the herein described work to be performed by a contract with the lowest
qualified bidder, selected pursuant to a valid competitive bidding procedure, and to furnish or
cause to be furnished all necessary labor, materials, tools, and equipment required therefore,
and to prosecute said work diligently to completion.
Use of personnel requiring lodging and meal 'per diem' expenses shall not exceed the per diem
expense amounts allowed under the California Department of Human Resources travel expense
guidelines. Accounting Form FA-1301 is to be completed and submitted for all non-OCTA
personnel travel per diem. Owner shall also include an explanation why local employee or
contract labor is not considered adequate for the relocation work proposed.
Work performed by OWNER's contractor is a public work under the definition of Labor Code
Section 1720(a) and is therefore subject to prevailing wage requirements.
Work performed directly by Owner's employees falls within the exception of Labor Code Section
1720(a)(1) and does not constitute a public work under Section 1720(a)(2) and is not subject to
prevailing wages. OWNER shall verify compliance with this requirement in the administration of
its contracts referenced above.
IV. PAYMENT FOR WORK
The OCTA shall pay its share of the actual and necessary cost of the herein described work
within 45 days after receipt of OWNER's itemized bill, signed by a responsible official of
OWNER's organization and prepared on OWNER's letterhead, compiled on the basis of the
actual and necessary cost and expense. The OWNER shall maintain records of the actual costs
incurred and charged or allocated to the project in accordance with recognized accounting
principles.
It is understood and agreed that OCTA will not pay for any betterment or increase in capacity of
OWNER's facilities in the new location and that OWNER shall give credit to OCTA for the salvage
value of any material or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and submit
detailed itemized progress bills for costs incurred, not to exceed OWNER's recorded costs as of
the billing date less estimated credits applicable to completed work. Payment of progress bills
not to exceed the amount of this Agreement may be made under the terms of this Agreement.
Payment of progress bills which exceed the amount of this Agreement may be made after receipt
and approval by OCTA of documentation supporting the cost increase and after an Amendment
to this Agreement has been executed by the parties to this Agreement.
The OWNER shall submit a final bill to OCTA within 360 days after the completion of the work
described in Section I above. If OCTA has not received a final bill within 360 days after
notification of completion of OWNER's work described in Section I of this Agreement, and OCTA
has delivered to OWNER fully executed Director's Deeds, Consents to Common Use or Joint
Use Agreements for OWNER's facilities (if required), OCTA will provide written notification to
OWNER of its intent to close its file within 30 days. OWNER hereby acknowledges, to the extent
LEG A L02/3949271 1 1
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UTILITY AGREEMENT NO.OCSD-1005
allowed by law, that all remaining costs will be deemed to have been abandoned. If OCTA
processes a final bill for payment more than 360 days after notification of completion of OWNER's
work, payment of the late bill may be subject to allocation and/or approval by the OCTA Board of
Directors.
The final billing shall be in the form of a detailed itemized statement of the total costs charged to
the project, less the credits provided for in this Agreement, and less any amounts covered by
progress billings. However, OCTA shall not pay final bills which exceed the estimated cost of
this Agreement without documentation of the reason for the increase of said cost from the
OWNER and approval of documentation by OCTA. Except, if the final bill exceeds the OWNER's
estimated costs solely as the result of a revised Notice to Owner as provided for in Section I, a
copy of said revised Notice to Owner shall suffice as documentation. In either case, payment of
the amount over the estimated cost of this Agreement may be subject to allocation and/or
approval by the OCTA Board of Directors.
In any event if the final bill exceeds 125% of the estimated cost of this Agreement, an Amended
Agreement shall be executed by the parties to this Agreement prior to the payment of the
OWNER's final bill. Any and all increases in costs that are the direct result of deviations from the
work described in Section I of this Agreement, shall have the prior concurrence of OCTA.
Detailed records from which the billing is compiled shall be retained by the OWNER for a period
of three years from the date of the final payment and will be available for audit by OCTA and or
Federal auditors. In performing work under this Agreement, OWNER agrees to comply with the
Uniform System of Accounts for Public Utilities found at 18 CFR, Parts 101, 201, et al., to the
extent they are applicable to OWNER doing work on the project that is the subject of this
agreement, the contract cost principles and procedures as set forth in 48 CFR, Chapter 1,
Subpart E, Part 31, et seq., 23 CFR, Chapter 1, Part 645 and 2 CFR, Part 200, et al. If a
subsequent OCTA and/or Federal audit determines payments to be unallowable, OWNER
agrees to reimburse OCTA upon receipt of OCTA billing. If OWNER is subject to repayment due
to failure by OCTA to comply with applicable laws, regulations, and ordinances, then OCTA will
ensure that OWNER is compensated for actual cost in performing work under this agreement.
V. GENERAL CONDITIONS
All costs accrued by OWNER as a result of OCTA's request of August 22, 2018 to review, study
and/or prepare relocation plans and estimates for the project associated with this Agreement may
be billed pursuant to the terms and conditions of this Agreement.
If OCTA's project which precipitated this Agreement is canceled or modified so as to eliminate
the necessity of work by OWNER, OCTA will notify OWNER in writing and OCTA reserves the
right to terminate this Agreement by Amendment. The Amendment shall provide mutually
acceptable terms and conditions for terminating the Agreement.
All obligations of OCTA under the terms of this Agreement are subject to the acceptance of the
Agreement by OCTA Board of Directors or the Delegated Authority (as applicable), the passage
of the annual Budget Act by the State Legislature, and the allocation of those funds by the
California Transportation Commission.
OWNER shall submit a Notice of Completion to the OCTA within 30 days of the completion of
the work described herein.
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UTILITY AGREEMENT NO. OCSD-1005
Such Easement Deeds as deemed necessary by the OCTA will be delivered to OWNER,
conveying new rights of way for portions of the facilities relocated under this Agreement, over
available STATE owned property outside the limits of the highway right of way.
OCTA's liability for the new rights of way will be at the proration shown for the relocation work
involved under this Agreement.
It is understood that said highway is a Federal aid highway and accordingly, 23 CFR, Chapter 1,
Part 645 is hereby incorporated into this Agreement.
In addition, the provisions of 23 CFR 635.410, Buy America, are also incorporated into this
agreement. The Buy America requirements are further specified in Moving Ahead for Progress
in the 2151 Century (MAP-21), section 1518; 23 CFR 635.410 requires that all manufacturing
processes have occurred in the United States for steel and iron products (including the
application of coatings) installed on a project receiving funding from the FHWA.
OWNER understands and acknowledges that this project is subject to the requirements of the
Buy America law(23 U.S.C., Section 313)and applicable regulations, including 23 CFR 635.410
and FHWA guidance, and will demonstrate Buy America compliance by collecting written
certification(s)from the vendor(s)or by collecting written certification(s)from the manufacturer(s)
mill test report (MTR).
All documents obtained to demonstrate Buy America compliance will be held by the OWNER for
a period of three (3) years from the date of final payment to the OWNER and will be made
available to OCTA or FHWA upon request.
One set of copies of all documents obtained to demonstrate Buy America compliance will be
attached to, and submitted with, the final invoice.
This does not include products for which waivers have been granted under 23 CFR 635.410 or
other applicable provisions or excluded material cited in the Department's guidelines for the
implementation of Buy America requirements for utility relocations issued on December 3, 2013.
OCTA further acknowledges that OWNER, in complying with the Buy America Rule, is expressly
relying upon the instructions and guidance (collectively, "Guidance") issued by Caltrans and its
representatives concerning the Buy America Rule requirements for utility relocations within the
State of California. Notwithstanding any provision herein to the contrary, OWNER shall not be
deemed in breach of this Agreement for any violations of the Buy America Rule if OWNER's
actions are in compliance with the Guidance.
AB 262— Buy Clean California Act of 2017 requires as of January 1, 2019 that the Department
of General Services (DGS) is to publish in the State Contracting Manual (SCM) a maximum
acceptable level of global warming potential (GWP)for each category of required materials. The
categories of eligible materials are, carbon steel rebar, flat glass, mineral wool board insulation
and structural steel. A statement of Environmental Product Declaration (EDP) is required prior to
beginning of relocation work, to the extent required by law.
THE ESTIMATED COST TO OCTA FOR THE ABOVE DESCRIBED WORK IS $ 1,435,000.00.
Signatures on Following Page
LEGAL_02/394927 1 10
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Page 5 of 5
lIT1L1TY AGREEMENT NO,OCSD-1005
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
OWNER: ORANGE COUNTY TRANSPORTATION
ORANGE COUNTY SANITATION DISTRICT AUTHORITY,
a public entity
APPROVED APPROVED
By: _ By:
David John Shawver James G. Beil, P.E.
Board Chairman Executive Director,
Capital Programs
Date: Date:
APPROVED AS TO FORM: APPROVED AS TO FORM:
Alston & Bird
By. �a >2�(' By:
'Pamela rivett Rick E. Rayl
Special Counsel Special Counsel
1,R3 A 1.02/39,19271 1 v I
L]I( 1 .02/396 1 727 0vI
1
Orange County Transportation Authority
NOTICE TO OWNER
District County Route Post Mile Project ID E.A.
12 ORANGE SR-55 6A/10.2 1200020328 OJ340
FEDERAL AID NUMBER
STPLN-6071 (129)
Number OCSD-1005 OWNERS FILE
OCSD-1005
DATE: FREEWAY
2/13/2020 ®Yes ❑No
Orange County Sanitation District (OCSD)
10844 Ellis Avenue
Fountain Valley, CA 92708
Attn: Mr. Rudy Davila
Because of the State Highway project: Pursuant to Cooperative Agreement Number C-7-1936 (Cooperative
Agreement), the Orange County Transportation Authority (OCTA) is partnering with the California Department of
Transportation(Caltrans)in a project that proposes to widen State Route 55(SR-55)between Interstate 405 and Interstate
5 (SR-55 Improvement Project). Per the Cooperative Agreement OCTA is the lead agency for Right of Way Acquisition
and Utility relocations.The SR-55 Improvement Project proposes to reduce traffic congestion, improve mobility as well
as traffic operations to an existing four mile stretch of SR-55.
Which affects your facilities: OCSD manhole located within private property South of Warner Avenue overcrossing
within the limits of the proposed construction project.
You are hereby ordered to: relocate your facility per approved plan #OCSD-1005.
Your work schedule shall be as follows: Schedule your forces to begin relocation work concurrent with project
contractor work scheduled for January 2021.
Notify Should you have any questions, please contact Utility Coordinator Pete Castelan at(949)268.5724.
Liability for the cost of the work is: The-existing facilities are lawfully maintained in their present location and
qualify for relocation at OCTA expense under the provisions of Section (703)of the Streets and Highways Code.
Orange County Transportation Authority
Darrell Johnson
Chief Executive Officer
Jim Beil
Executive Director of Capital Programs
By:
OPC Utility Consultant PC- Joe C. al rdo
OCTA Utility Coordinator M ager, Real Property Department
Distribution: l)Owner,2)OCTA- File
THIS NOTICE DOES NOT CONSTITUTE A PERMIT,OBTAIN AN ENCROACHMENT PEItNIIT BEFORE STARTING WORK.
EXISTING OCSD 24"VCP - ;= T- \ PROPOSED PROTECTION-
_ _ - - - _ _ - - - - _ REDHILL RELIEF SEWER EXTENSION OF 54" STEEL CASING,BEYOND PROPOSED
ASPH. _ _ _ FREEWAY ROW,AND ABANDONMENT OF MANHOLE
- - - - - - - - -
EXISTING ROW BEGINNING OF
RELOCATION OF OCSD - - - ';•• • , '•
PROPOSED RIGHT OF WAY ROW - ;` EXISTING 12'WIDE EASEMENT FOR
(ROW) 24"VCP REDHILL -- PUBLIC SANITARY SEWER PURPOSES <'
=------ --------- ---------�-------------------�-_- iv--^ ------ RELIEF SEWERLI �Q- •*. •
n I ITT I T •�•' OCTA TO VACATE PORTIONS OF EXISTING!
t - -i ;. P I-I I_,�T I ✓-I I-t_9--� 1==- - ——-- ; N' ,` '; PUBLIC SANITARY SEWER EASEMENT
--- EXISTING PARCEL LINE "------- -----^��ON - - I' ~r5=, `+� ' SEXISTING OCSD
EWER TO BE A 24"REDHILL RELIEF
ABANDONED IN PLACE
THIS PLAN APPROVED AS TO LOCATION EATO PROCURE 12'WIDE EASEMENT AND TYPE OF SUBSTRUCTURES UBLIC SANITARY SEWER PURPOSES 1 • C \ `,�\\�\�\ \ +�`\
OWNER: Orange County Sanitation District1 PROPOSED RELOCATION OF OCSD 24"VCP 1 • \'r'"+- -'1�`� "' '1 NOT
Attn: Rudy Davila REDHILL RELIEF SEWER&MANHOLES ' t CJ C`t t• +`,
Address: \ , ` `t TO
� \, 1�.- EXISTING SCALE
PROPOSED JACK AND BORE METHOD FOR 1 RETAINING WALL t
Telephone: INSTALLATION OF 24"VCP EXISTING SEWER ' f `� • t' 1' u
FAX: AND STEEL CASING UNDER RETAINING WALL ' ` ' 1._ (` 1 PROPOSED
RELOCATION OF
Dwg/Rev Verification Signature Date
1 OCSD 24"VCP
HNTB 2n3/2020 \ �._,11. REDHILL RELIEF ?'
1
• 1 * 1 `t SEWER&
wKE ,rQ��, 2/13/20 , • MANHOLES
NOTES:
1 -THIS OWNER'S PLAN IS IN ACCORDANCE WITH TERMS IN UTILITY AGREEMENT NO.OCSD-1005 BETWEEN OCSD AND THE
ORANGE COUNTY TRANSPORTATION AUTHORITY(OCTA). THE INTENTION OF THIS PLAN IS TO DEPICT THE MUTUALLY to
�x 11
ACCEPTED CONCEPTUAL RELOCATION LOCATION AND PROTECTIVE METHODS FOR OCSD'S REDHILL RELIEF SEWER. _._-- llx�-�� t • 1� 111 '+I t
2-PROPOSED PROTECTION AND RELOCATION OF OCSD 24"VCP REDHILL RELIEF SEWER PER SEPARATE CONSTRUCTION �!J_ ° �S s •+ 1 ( It 1 'y,
PLANS.
END OF RELOCATION
3-TRAFFIC CONTROL TO BE IMPLEMENTED PER ACCEPTED/PERMITTED TRAFFIC CONTROL PLANS ` r OF OCSD 24"VCP
j REDHILL RELIEF SEWER
4-ALL SUBSTRUCTURE INFORMATION WAS TAKEN FROM RECORDS AVAILABLE AND IS APPROXIMATE. CONTRACTOR TO
VERIFY,LOCATE,AND PROTECT AS REQUIRED PER FINAL CONSTRUCTION PLANS.
FNIT 'EXISTING OCSD 24"VCP
dNw "'o OWNERIS PLAN NO. OCSD-1005 REDHILL RELIEF SEWER %�,`• 1 ly- �I I `,1 `•
_ p ORANGE COUNTY SANITATION DISTRICT (OCSD) _ l',
FE18-13 REDHILL RELIEF SEWER RELOCATION
oaf GNU „ EN�P°S FEBRUARY 11, 2020 NOT FOR CONSTRUCTION
1
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-629 Agenda Date: 3/4/2020 Agenda Item No: 5.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY, PROJECT NO. PS18-09
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Services Agreement with Carollo Engineers, Inc. to provide
engineering services for the Ocean Outfall Condition Assessment and Scoping Study, Project
No. PS18-09, for an amount not to exceed $2,744,000; and
B. Approve a contingency of $274,400 (10%).
BACKGROUND
Secondary effluent from both Plant Nos. 1 and 2 is either reclaimed through the Groundwater
Replenish System or pumped five miles out to the ocean through a 120-inch diameter undersea
ocean outfall pipeline from Plant No. 2. This ocean outfall has been in operation for nearly fifty years
since its commissioning in 1971, and is vital to the mission of the Orange County Sanitation District
(Sanitation District.)
Recently, an Integrity Assessment Report for the ocean outfall was completed in order to meet
requirements of the lease agreement with the California State Lands Commission. The report was
based on historical construction and inspection records as well as other documentation collected
during prior inspections. This report included recommendations for future repairs, monitoring, and
studies. The report concluded that while the overall structural integrity of the outfall appears to be
suitable for continued use, additional inspection of the metallic components and the ballast is needed
to determine the remaining useful life of the outfall.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Comply with environmental permit requirements
• Maintain a proactive asset management program
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File #: 2019-629 Agenda Date: 3/4/2020 Agenda Item No: 5.
PROBLEM
A detailed assessment of the ocean outfall's condition is needed to ensure that the outfall remains a
viable and reliable asset. However, performing an assessment of the outfall is extremely difficult and
expensive due to its location on the bottom of the ocean floor. Assessments to date have been
primarily limited to external visual inspections.
PROPOSED SOLUTION
Perform a detailed inspection of the outfall including interior scanning and concrete testing; exterior
testing of metal and concrete components, port cleaning and clearing, 3-dimensional scanning of the
outfall's exterior including ballast, and subsurface profiling in order to make a comprehensive
determination of its current condition. Utilize the detailed condition information collected to develop
potential rehabilitation projects and prepare an implementation plan to extend the utility of this asset.
TIMING CONCERNS
The outfall is nearing 50 years old, which was the initial design life of the outfall. Detailed
inspection/analysis is needed to develop a plan to extend the outfall's useful life and prevent
unplanned failure of the outfall.
RAMIFICATIONS OF NOT TAKING ACTION
Outfall condition assessment would continue utilizing exterior visual inspection, which will not
completely quantify the deterioration and remaining useful life of the metal components, and to
establish a baseline survey of the ballast.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection:
The Sanitation District requested and advertised for proposals for Ocean Outfall Condition
Assessment and Scoping Study, Project No. PS18-09, on August 27, 2019. The following evaluation
criterion were described in the Request for Proposals (RFP) and used to determine the most qualified
Consultant.
CRITERION WEIGHT
Project Understanding and Approach 40%
Related Project Experience 30%
Project Team and Staff Qualifications 30%
Two proposals were received on October 7, 2019 and evaluated in accordance with the evaluation
process set forth in the Sanitation District's Purchasing Ordinance by a pre-selected Evaluation Team
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File #: 2019-629 Agenda Date: 3/4/2020 Agenda Item No: 5.
consisting of the following Sanitation District staff: Senior Engineer (Project Manager), Senior Engineer
(Project Engineer), Engineering Supervisor, Senior Scientist, and Engineer.
The Evaluation Team also included one non-voting representative from the Contracts Administration
Division.
The Evaluation Team scored the proposals based on the established criteria as summarized in the
table below.
Firm Approach Related Team Total Score
(Max 40) Experience (Max 30) (Max 100)
(Max 30)
1 Carollo Engineers, Inc. 32 26 25 83
2 Black &Veatch P1 F5 F5 ri
Based on this scoring, both Consultants were shortlisted for interviews that were held on October 29,
2019. Following the interviews, each member of the Evaluation Team scored the Consultants based
on both the proposals and interviews using the evaluation criterion and weighting described above.
Based on the scoring shown below, Carollo Engineers, Inc. was selected as the most qualified
Consultant.
Firm Approach Related Team Total Score
(Max 40) Experience (Max 30) (Max 100)
(Max 30)
1 Carollo Engineers, Inc. 37 26 25 88
2 Black &Veatch 4 F4 F5 P3
The selected firm presented a clear understanding of the project's goals, identification of key risk and
mitigation methods, and direct experience with the Sanitation District's ocean outfall. The proposed
team's experience, qualifications, and staff utilization best match the Sanitation District's needs for
this project
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with Sanitation District's
Purchasing Ordinance, the fee proposal of only the highest-ranked firm was opened after approval by
the Director of Engineering of the Evaluation Committee's recommendation.
Meetings were held with Carollo Engineers, Inc. to review the required project elements, clarify
components of the Scope of Work, discuss any assumptions made for the estimated level of effort,
and ensure a thorough understanding of the proposed approach to meet the goals and objectives for
the project. These negotiations resulted in modifications to the level of effort for various project tasks
and modified the original scope of work to include more detailed modelling, removal of interior
sampling, and changes to some testing elements.
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The negotiated hours and price are appropriate for the effort required to perform the work requested.
Total Hours Total Fee
Original Fee Proposal 8,302 $3,139,295
Negotiated Fee Proposal 8,042 $2,744,000
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The contract profit is 9.05%, which is based on an established formula included in the
Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Services
Agreement to Carollo Engineers, Inc.
CEQA
The project is exempt from CEQA under the statutory exemptions set forth in CEQA Guidelines
Section 15262 because it is a feasibility or planning study for possible future action which the Board
has not approved or funded, does not require preparation of an Environmental Impact Report or
negative declaration, but does require consideration of environmental factors. A Notice of Exemption
will be filed with the OC Clerk-Recorder after the Sanitation District's Board of Directors approval of
the Professional Services Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (FY2019-20 Update, Appendix A, Page A-9).
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Service Agreement
JF:sa:dm:sa
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 25th day of March,
2020, by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT", and CAROLLO ENGINEERS, INC., for purposes of this
AGREEMENT hereinafter referred to as "CONSULTANT". The SANITATION DISTRICT and
CONSULTANT are referred to herein collectively as the "Parties" or individually as a "Party."
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a consultant for Ocean
Outfall Condition Assessment and Scoping Study, Project No. PS18-09, to provide
professional engineering services to support the condition assessment and recommendations
for rehabilitation of the marine (submerged) portion of the 120-inch diameter ocean outfall
pipeline; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on March 25, 2020 the Board of Directors, by Minute
Order, accepted the recommendation of the Operations Committee to approve this
AGREEMENT between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this AGREEMENT, it is mutually agreed as
follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional services to accomplish those
project elements outlined in the Scope of Work attached hereto as "Attachment A", and
by this reference made a part of this AGREEMENT.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, and completeness and coordination of the work and services furnished
by the CONSULTANT under this AGREEMENT, including the work performed by
its Subconsultants. Where approval by the SANITATION DISTRICT is indicated,
it is understood to be conceptual approval only and does not relieve the
CONSULTANT of responsibility for complying with all applicable laws,
regulations, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
AGREEMENT and shall perform all work to the industry standards for clarity,
uniformity, and completeness. CONSULTANT shall timely respond to all
comments, suggestions, and recommendations from the SANITATION
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 1 of 20
DISTRICT. All comments from the SANITATION DISTRICT, or its agent, shall
be incorporated into the work prior to the next review deadline or addressed, in
writing, as to why the comment(s) has/have not been incorporated.
CONSULTANT shall ensure that each submittal is 100% accurate for the level of
work submitted (i.e. correct references, terms, capitalization or equal status,
spelling, punctuation, etc.)
C. In the event that CONSULTANT's services and/or work product(s) is not to the
satisfaction of the SANITATION DISTRICT and/or does not conform to the
requirements of this AGREEMENT or the applicable industry standards, the
CONSULTANT shall, without additional compensation, promptly correct or revise
any errors or deficiencies in its work product(s) within the timeframe specified by
the Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. Any CADD drawings, figures, and other work produced by CONSULTANT and
Subconsultants using the SANITATION DISTRICT CAD Manual. Conversion of
CADD work from any other non-standard CADD format to the SANITATION
DISTRICT format shall not be acceptable in lieu of this requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
require advance written approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of thirty (30) calendar
days during which the SANITATION DISTRICT shall perform appropriate reviews
and including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANTITATION DISTRICT.
E. All professional services performed by the CONSULTANT, including, but not
limited to, all drafts, data, correspondence, proposals, and reports compiled or
composed by the CONSULTANT, pursuant to this AGREEMENT, are for the sole
use of the SANITATION DISTRICT, its agents and employees. Neither the
documents nor their contents shall be released to any third party without the prior
written consent of the SANITATION DISTRICT. This provision does not apply to
information that (a)was publicly known, or otherwise known to the
CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, or (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COST ESTIMATES
The CONSULTANT has no control over the cost of labor, materials, equipment or
services furnished by others, or over the construction contractor's methods of
determining prices, or other competitive bidding or market conditions, practices or
bidding strategies. CONSULTANT shall use best engineering practices along with
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 2 of 20
experience and judgement utilizing current local costs of labor, materials, equipment or
services to prepare cost estimates. CONSULTANT cannot and does not guarantee that
proposals, bids, acutal Project construction, operation and/or lifecycle costs will not vary
from cost estimates prepared by CONSULTANT.
3. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Two Million Seven
Hundred Forty-four Thousand Dollars ($2,744,000.00). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum
set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
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E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment "E" - Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per Attachment "J" — Minor Subconsultant Hourly Rate Schedule and as
specified in the Scope of Work. The SANITATION DISTRICT shall pay to
CONSULTANT the actual costs of Subconsultant fees and charges in an amount
not to exceed the sum set forth in Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment "D" - Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by Contract. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment "D" Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this AGREEMENT. The reimbursement
of the above mentioned expenses will be based on an "accountable plan" as
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/l 04711#.
The CONSULTANT shall be responsible for the most economical and practical
means or management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
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most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT geographical area which includes Orange, Los Angeles, Ventura, San
Bernardino, Riverside, San Diego, Imperial and Kern Counties. Automobile
mileage is reimbursable if CONSULTANT is required to utilize personal vehicle
for local travel.
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals — Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment "D" -Allowable Direct Costs of this AGREEMENT.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the AGREEMENT, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this AGREEMENT.
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4. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the Total Compensation,
provided that the Total Compensation is not increased.
5. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period, in a format acceptable to the
SANITATION DISTRICT. CONSULTANT shall warrant and certify the accuracy
of these costs and provide all support documentation required by the
SANITATION DISTRICT. CONSULTANT understands that submitted costs are
subject to Section 12 Audit Provisions.
B. CONSULTANT will submit monthly statements covering services and/or work
performed for payment for those items included in Section 2 hereof no later than
the second Wednesday of the following month and in the format required by the
SANITATION DISTRICT. The format must include, as a minimum: 1) current
billing period invoicing, 2) current billing period "total percent invoiced to date",
3) future activities, 4) previous billing period "total invoiced to date", 5) potential
items that are not included in the Scope of Work, 6) concerns and possible
delays, 7) percentage of completion to date, and 8) budget status and amount
remaining. Such requests shall be accompanied by such supporting data as may
be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount.
If the SANITATION DISTRICT determines that the work under this AGREEMENT
or any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION
DISTRICT; or
ii. The percentage of the work accomplished for each project element,
The SANITATION DISTRICT may, at the discretion of the Director of
Engineering, retain an amount equal to that which insures that the total amount
paid to that date does not exceed the percentage of the completed work for the
Project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this AGREEMENT for the profit as set forth in Section 2 - COMPENSATION
above. Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
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progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this AGREEMENT, and upon acceptance of such work by the
SANITATION DISTRICT, CONSULTANT will be paid the unpaid balance of any
money due for such work based on the monthly statements, including any
retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this AGREEMENT for such work, or prior settlement upon
termination of this AGREEMENT, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this AGREEMENT other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this AGREEMENT
may be held liable for treble damages and up to a $10,000 civil penalty for each
false claim submitted. This section shall also be binding on all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: (a) knowingly presents or
causes to be presented to an officer or employee of the SANITATION DISTRICT
a false claim or request for payment or approval; (b) knowingly makes, uses, or
causes to be made or used a false record or statement to get a false claim paid
or approved by the SANITATION DISTRICT; (c) conspires to defraud the
SANITATION DISTRICT by getting a false claim allowed or paid by the
SANITATION DISTRICT; (d) knowingly makes, uses, or causes to be made or
used a false record or statement to conceal, avoid, or decrease an obligation to
the SANITATION DISTRICT; or (e) is a beneficiary of an inadvertent submission
of a false claim to the SANITATION DISTRICT, and fails to disclose the false
claim to the SANITATION DISTRICT within a reasonable time after discovery of
the false claim.
6. PREVAILING WAGES
To the extent CONSULTANT intends to utilize employees who will perform work during
the contract, as more specifically defined under Labor Code Section 1720,
CONSULTANT shall be subject to prevailing wage requirements with respect to such
employees.
7. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will
perform Work during the design and preconstruction phases of a construction
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contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 et seq,
CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the Work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulations Section 16461(e).
8. DOCUMENT OWNERSHIP — CONSULTANT PERFORMANCE
A. Ownership of Documents for the Professional Services performed.
All documents in all forms (electronic, paper, etc.), including, but not limited to,
studies, sketches, drawings, computer printouts, disk files, and electronic copies
prepared in connection with or related to the Scope of Work or Professional
Services, shall be the property of the SANITATION DISTRICT. The SANITATION
DISTRICT's ownership of these documents includes use of, reproduction or
reuse of and all incidental rights, whether or not the work for which they were
prepared has been performed. The SANITATION DISTRICT ownership
entitlement arises upon payment or any partial payment for work performed and
includes ownership of any and all work product completed prior to that payment.
This Section shall apply whether the CONSULTANT's Professional Services are
terminated: a) by the completion of the AGREEMENT, or b) in accordance with
other provisions of this AGREEMENT. Notwithstanding any other provision of this
paragraph or AGREEMENT, the CONSULTANT shall have the right to make
copies of all such plans, studies, sketches, drawings, computer printouts and disk
files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the study or deliverable where the subsequent changes or
uses are not authorized or approved by CONSULTANT, provided that the service
rendered by CONSULTANT was not a proximate cause of the damage.
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The SANITATION DISTRICT shall furnish the CONSULTANT available studies,
reports and other data pertinent to the CONSULTANT's services; obtain or
authorize the CONSULTANT to obtain or provide additional reports and data as
the SANITATION DISTRICT determines to be reasonably required; and furnish
to the CONSULTANT services of others the SANITATION DISTRICT determines
to be reasonably required for the performance of the CONSULTANT's services
hereunder. The CONSULTANT shall be entitled to use and rely upon all such
information and services provided by the SANITATION DISTRICT or others in
performing the CONSULTANT's services under this AGREEMENT.
9. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class VIII, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will
accept State Compensation Insurance Fund, for the required policy of
Worker's Compensation Insurance subject to the SANITATION
DISTRICT's option to require a change in insurer in the event the State
Fund financial rating is decreased below "B". Further, the SANITATION
DISTRICT will require CONSULTANT to substitute any insurer whose
rating drops below the levels herein specified. Said substitution shall
occur within twenty (20) days of written notice to CONSULTANT, by the
SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under
this AGREEMENT and shall remain en effect for two years after the
completion of the Project.
B. General Liability
The CONSULTANT shall maintain during the life of this AGREEMENT, including
the period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: Two
Million Dollars ($2,000,000) per occurrence with Four Million Dollars ($4,000,000)
aggregate with NO waterborne exclusions. Said insurance shall include
coverage for the following hazards: Premises-Operations, blanket contractual
liability (for this AGREEMENT), products liability/completed operations (including
any product manufactured or assembled), broad form property damage, blanket
contractual liability, independent contractors liability, personal and advertising
injury, mobile equipment, owners and contractors protective liability, and cross
liability and severability of interest clauses. A statement on an insurance
certificate will not be accepted in lieu of the actual additional insured
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endorsement(s). If requested by SANITATION DISTRICT and applicable, XCU
coverage (Explosion, Collapse and Underground) and Riggers/On Hook Liability
must be included in the General Liability policy and coverage must be reflected
on the submitted Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
D. Automotive/Vehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Maritime Employers Liability Insurance
If divers will be used, maritime employers liability (MEL) insurance must be
maintained by CONSULTANT in the amount of One Million Dollars ($1,000,000)
in a form acceptable by the SANITATION DISTRICT and divers must be
commercially certified. The CONSULTANT's diver Subconsultant will provide this
coverage directly.
F. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in a form
acceptable by the SANITATION DISTRICT.
G. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. Such Worker's Compensation Insurance shall also
have United States Longshore and Harbor Workers (USL & H) coverage. A
statement on an insurance certificate will not be accepted in lieu of the actual
endorsements unless the insurance carrier is State of California Insurance Fund
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and the identifier"SCIF" and endorsement numbers 2570 and 2065 are
referenced on the certificate of insurance. If an exposure to Jones Act liability
may exist, the insurance required herein shall include coverage for Jones Act
claims.
H. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
AGREEMENT, standard industry form professional negligence errors and
omissions insurance coverage in an amount of not less than Two Million Dollars
($2,000,000) with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this
AGREEMENT, and for a period of five (5) years from the date of the completion
of the services hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
AGREEMENT. Said coverage shall be evidenced by either a new policy
evidencing no gap in coverage or by separate extended "tail" coverage with the
present or new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
AGREEMENT or until completion of the services provided for in this
AGREEMENT, whichever is later. In the event of termination of said policy
during this period, new coverage shall be obtained for the required period to
insure for the prior acts of CONSULTANT during the course of performing
services under the term of this AGREEMENT.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
expiration of each policy term.
I. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
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• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of (ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
J. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
and shall be received by the SANITATION DISTRICT not less than thirty (30)
days prior to the effective date of the change(s) if the change would reduce
coverage or increase deductibles or SIR amounts or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
K. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
L. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
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M. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this AGREEMENT, or the extent
to which CONSULTANT may be held responsible for payment of damages to
persons or property.
N. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
O. Defense Costs
Except for Errors and Omissions/Professional Liability, all liability policies shall
have a provision that defense costs for all insureds and additional insureds are
paid in addition to and do not deplete any policy limits.
P. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
Q. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
10. SCOPE CHANGES
In the event of a change in the Scope of Work or a change in the proposed Project, as
requested by the SANITATION DISTRICT, the Parties hereto shall execute an
Amendment to this AGREEMENT setting forth with particularity all terms of the new
AGREEMENT, including, but not limited to any additional CONSULTANT's fees.
11. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
AGREEMENT, the names and full description of all Subconsultants and
CONSULTANT's project team members anticipated to be used on this Project under this
AGREEMENT by CONSULTANT. CONSULTANT shall include a description of the work
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and services to be done by each Subconsultant and each of CONSULTANT's Project
team member. CONSULTANT shall include the respective compensation amounts for
CONSULTANT and each Subconsultant, broken down as indicated in Section 2-
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
12. ENGINEERING REGISTRATION
The CONSULTANT's personnel and Subconsultants are comprised of registered
engineers and a staff of specialists and draftsmen in each department. The firm itself is
not a registered engineer but represents and agrees that wherever, in the performance
of this AGREEMENT, the services of a registered engineer is required, such services
hereunder will be performed under the direct supervision of registered engineers who
are registered in California.
13. AUDIT PROVISIONS.
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this AGREEMENT. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this AGREEMENT during the term of this
AGREEMENT and for a period of three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all Project
related accounting records and documents, and any other financial data.
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14. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to transform CONSULTANT, its staff, independent
contractors, or Subconsultants into employees of the SANITATION DISTRICT.
CONSULTANT'S staff performing services under the AGREEMENT shall at all times be
employees and/or independent contractors of CONSULTANT. CONSULTANT shall
monitor and control its staff and pay wages, salaries, and other amounts due directly to
its staff in connection with the AGREEMENT. CONSULTANT shall be responsible for
hiring, review, and termination of its staff and shall be accountable for all reports and
obligations respecting them, such as social security, income tax withholding,
unemployment compensation, workers' compensation and similar matters.
15. THIRD PARTIES
This AGREEMENT is entered into by and for the SANITATION DISTRICT and the
CONSULTANT, and nothing herein is intended to establish rights or interests in
individuals or entities not a party hereto.
16. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this AGREEMENT, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid and addressed as follows:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Clarice Marcin, Senior Contracts Administrator
Copy: Valerie Ratto, Project Manager
CONSULTANT:
Carollo Engineers, Inc.
3150 Bristol Street
Suite 500
Costa Mesa, CA 92626
Attention: Walid T. Karam, P.E.
Stephen G. Hough, P.E.
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
17. TERMINATION
The SANITATION DISTRICT may terminate this AGREEMENT at any time, without
cause, upon giving thirty (30) days written notice to CONSULTANT. In the event of such
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 15 of 20
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this AGREEMENT upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this AGREEMENT, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT at the address
listed in Section 14 - NOTICES.
18. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this Project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work.
CONSULTANT agrees to furnish to the SANITATION DISTRICT copies of all
memoranda, correspondence, electronic materials, computation and study materials in
its files pertaining to the work described in this AGREEMENT, which is requested in
writing by the SANITATION DISTRICT.
19. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this AGREEMENT that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all federal, state and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
B. Air Pollution
CONSULTANT and its subconsultants and subcontractors shall comply with all
applicable federal, state and local air pollution control laws and regulations.
20. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each Party is a person duly authorized to
execute this AGREEMENT for that Party.
21. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this AGREEMENT, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 16 of 20
22. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this AGREEMENT,
the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which he may be entitled.
23. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
24. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this AGREEMENT to the extent of
the negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 17 of 20
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this AGREEMENT. Under no circumstances
shall the insurance requirements and limits set forth in this AGREEMENT be construed
to limit CONSULTANT's indemnification obligation or other liability hereunder. The
terms of this AGREEMENT are contractual and the result of negotiation between the
parties hereto. Accordingly, any rule of construction of contracts (including, without
limitation, California Civil Code Section 1654) that ambiguities are to be construed
against the drafting party, shall not be employed in the interpretation of this
AGREEMENT.
The CONSULTANT's liability for claims, damages and/or losses not otherwise covered
by the insurance policies required in Section 9 INSURANCE hereunder, shall be limited
to the extent of Two (2) times the CONSULTANT's compensation as delineated in
Section 3.A. Total Compensation hereunder.
25. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
no event shall the cost to defend charged to the CONSULTANT exceed the
CONSULTANT's proportionate percentage of fault. The duty to indemnify, including the
duty and the cost to defend, is limited as provided in California Civil Code Section
1782.8.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this AGREEMENT until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
26. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall comply with all SANITATION DISTRICT policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
27. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
AGREEMENT is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the AGREEMENT is otherwise terminated or expires in
accordance with the terms of the AGREEMENT, the SANITATION DISTRICT shall give
the Consultant written notice that the AGREEMENT will be closed out. CONSULTANT
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 18 of 20
shall submit all outstanding billings, work submittals, deliverables, reports or similarly
related documents as required under the AGREEMENT within thirty (30) days of receipt
of notice of AGREEMENT closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the AGREEMENT and will either:
i. Give the CONSULTANT a final AGREEMENT Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must
be furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in the AGREEMENT Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final AGREEMENT acceptance, the CONSULTANT will not be
relieved of its obligations hereunder, nor will the CONSULTANT be relieved of its
obligations to complete any portions of the work, the non-completion of which were not
disclosed to the SANITATION DISTRICT (regardless of whether such nondisclosures
were fraudulent, negligent, or otherwise), and the CONSULTANT shall remain obligated
under all those provisions of the AGREEMENT which expressly or by their nature extend
beyond and survive final AGREEMENT Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final AGREEMENT Acceptance as set forth above shall not
be deemed to be acceptance of the work by the SANITATION DISTRICT for any
purpose nor imply acceptance of, or AGREEMENT with, the CONSULTANT's request
for final AGREEMENT Acceptance.
28. ACCESS
The SANITATION DISTRICT shall arrange for access to and make all provisions for the
CONSULTANT to enter upon public and private property as required for the
CONSULTANT to perform services hereunder.
29. LIABILITY LIMITATIONS
The CONSULTANT shall not be responsiblie for acts and decisions of third parties,
including governmental agencies, other than the CONSULTANT's Subconsultants, that
impact project completion and/or success.
30. ENTIRE AGREEMENT
This AGREEMENT constitutes the entire understanding and AGREEMENT between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 19 of 20
IN WITNESS WHEREOF, this AGREEMENT has been executed in the name of the
SANITATION DISTRICT, by its officers thereunto duly authorized, and CONSULTANT
as of the day and year first above written.
CAROLLO ENGINEERS, INC.
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment "A" Scope of Work
Attachment "B" Labor Hour Matrix
Attachment "C" Not Attached
Attachment "D" Allowable Direct Costs
Attachment "E" Fee Proposal
Attachment "F" Not Used
Attachment "G" Cost Matrix
Attachment "H" Not Used
Attachment "I" Not Used
Attachment "J" Minor Subconsultant Hourly Rate Schedule
Attachment "K" OCSD Safety Standards
CMM:yp
PSA PROJECT NO. PS18-09
Revised 072619 OCEAN OUTFALL CONDITION ASSESSMENT AND SCOPING STUDY
Page 20 of 20
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-871 Agenda Date: 3/4/2020 Agenda Item No: 6.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
ORANGE COUNTY SANITATION DISTRICT ASSET MANAGEMENT PROGRAM
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Orange County Sanitation District Asset Management Program report.
BACKGROUND
Staff will provide a presentation to both the Operations and Administration Committees on the
Orange County Sanitation District Asset Management Program.
RELEVANT STANDARDS
• Protect Orange County Sanitation District assets
• Sustain 1, 5, 20-year planning horizons
• Ensure the public's money is wisely spent
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Orange County Sanitation District Asset Management Program
EY:sa
Orange County Sanitation District Page 1 of 1 Printed on 2/26/2020
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Ilk 1,k 2019 ASSET MANAGEMENT PLAN
TABLE OF CONTENTS
EXECUTIVE SUMMARY............................................................................................................1
Asset Management Plan Purpose ...................................................................................... 1
Overview of OCSD's Infrastructure..................................................................................... 1
Asset Management Intent, Policy, and Initiatives ...............................................................3
Asset Management Organization........................................................................................4
State of OCSD's Infrastructure............................................................................................5
Budgetary Considerations................................................................................................. 10
CHAPTER 1 PURPOSE.........................................................................................................11
CHAPTER 2 OVERVIEW OF OCSD'S INFRASTRUCTURE .................................................13
2.1 Collection System.................................................................................................... 15
2.2 Treatment Plant System.......................................................................................... 16
2.3 Outfall System......................................................................................................... 18
2.4 Facility Valuation..................................................................................................... 19
CHAPTER 3 ASSET MANAGEMENT INTENT, POLICY AND INITIATIVES .........................21
3.1 OCSD Mission and Vision Statements....................................................................23
3.2 Strategic Plan —Asset Management Policy and Initiatives.....................................24
CHAPTER 4 ASSET MANAGEMENT ORGANIZATION........................................................27
4.1 Asset Management Coordination and Solutions Development ..............................28
4.1.1 Operations and Maintenance.....................................................................29
4.1.2 Engineering Planning.................................................................................30
4.2 Maintenance and CIP Project Execution.................................................................31
4.2.1 Project Management Office........................................................................31
4.2.2 Design ........................................................................................................32
4.2.3 Construction Management.........................................................................32
4.3 Asset Maintenance..................................................................................................32
4.3.1 Maintenance...............................................................................................33
CHAPTER 5 STATE OF OCSD'S INFRASTRUCTURE.........................................................37
5.1 System Summaries.................................................................................................38
5.2 Area Asset Management Summaries .....................................................................43
5.2.1 Plant No. 1 Asset Management Summaries..............................................45
5.2.2 Plant No. 2 Asset Management Summaries..............................................71
5.2.3 Collection System Pump Station Asset Management Summaries............97
5.2.4 Collection System Pipeline Asset Management Summaries................... 107
CHAPTER 6 PROGRAM MONITORING AND IMPROVEMENTS........................................131
6.1 Program Monitoring............................................................................................... 131
6.2 AM Program Improvement Opportunities.............................................................. 131
CHAPTER 7 BUDGETARY CONSIDERATIONS.................................................................133
7.1 Capital Improvement Expenditures....................................................................... 133
7.2 Maintenance Expenditures.................................................................................... 135
7.2.1 Five-Year Historical Maintenance Expenditures...................................... 135
7.2.2 Three-Year Look-Ahead Maintenance Expenditures............................... 136
Ilk 1,k 2019 ASSET MANAGEMENT PLAN
LIST OF FIGURES
Figure ES.1. Facility Valuation by Location ..................................................................................................2
Figure ES.2. Roles in Asset Management....................................................................................................4
Figure ES.3. 20-Year CIP Outlay................................................................................................................ 10
Figure2.1. OCSD Service Area.................................................................................................................. 14
Figure 2.2. Aerial View of Reclamation Plant No. 1 .................................................................................... 16
Figure 2.3. Aerial View of Treatment Plant No. 2........................................................................................ 17
Figure 2.4. Facility Valuation by Area ......................................................................................................... 19
Figure 2.5. Facility Valuation by Area .........................................................................................................20
Figure 4.1. Roles in Asset Management.....................................................................................................27
Figure 4.2. Coordination and Solutions Development Processes ..............................................................29
Figure4.3. CCTV Inspection.......................................................................................................................30
Figure 4.4. Asset Engineer Role within Asset Management.......................................................................31
Figure4.5. PdM Summary..........................................................................................................................33
Figure 4.6. Vibration Analysis Equipment...................................................................................................34
Figure 4.7. Infrared Thermography.............................................................................................................34
Figure 5.1. Area Asset Management Summary Structure..........................................................................44
Figure7.1. 20-Year CIP Outlay................................................................................................................. 133
Figure 7.2 CIP Outlay by Process............................................................................................................. 134
Figure 7.3. Five-Year Historical Maintenance Costs for Treatment Plants............................................... 135
Figure 7.4. Five-Year Historical Maintenance Costs for Collection System ............................................. 135
LIST OF TABLES
TableES.1. Plant No. 1 Overview ................................................................................................................6
Table ES.2. Plant No. 2 Overview ................................................................................................................7
Table ES.3. Collection System — Pump Station Overview............................................................................8
Table ESA. Collection System — Pipeline Overview ....................................................................................9
Table 3.1. Linkage between Asset Management Plan and Other Planning Activities................................22
Table 4.1. High-level Summary of OCSD's PdM Program .........................................................................33
Table5.1. Asset Registry Fields .................................................................................................................37
Table 6.1. AM Program Improvement Opportunities ................................................................................ 131
Table 7.1. Planned Operational-Funded Maintenance Projects in Fiscal Years 2019/20 through
2021/22 ........................................................................................................................................ 136
• ASSET MANAGEMENT PLAN
ACRONYMS AND ABBREVIATIONS
Acronym or eaning
Abbreviation
AM Asset Management
AMP Asset Management Plan
AS1 Activated Sludge 1
AS2 Activated Sludge 2
BB Blower Building
CCTV Closed-circuit Television
CenGen Central Generation
CIP Capital Improvement Program
CP-DIG-LEL Control Panel - Digesters-Lower Explosive Limit
DAF Dissolved Air Flotation
DAFT Dissolved Air Flotation Thickener
DC Distribution Center
DCJ Distribution Center J
EBDB East Basin Distribution Box
EJB Effluent Junction Box
Elec. Electrical
EPSA Effluent Pump Station Annex
FE Facilities Engineering
FeCl3 Ferric chloride
FY Fiscal Year
GWRS Groundwater Replenishment System
HCI Hydrochloric Acid
HDPE High-Density Polyethylene Resin
HP Horsepower
HVAC Heating, Ventilation, and Air Conditioning
HW Headworks
I&C Instrumentation and Controls
IA Instrument Air
Inst. Instrument
JB Junction Box
kV Kilovolt
kW Kilowatt
LEL Lower Explosive Limit
LOS Level of Service
LOX Liquid Oxygen
M&D Metering &Diversion
MCC Motor Control Center
MGD Million Gallons Per Day
2019 ASSET MANAGEMENT PLAN
LAcronym or Meaning
bbreviation ir
MH Manhole
ML Mixed Liquor
MP Maintenance Project
MSP Main Sewage Pump
N/A Not applicable
NaOH Sodium Hydroxide
NASSCO National Association of Sewer Service Companies
NFPA National Fire Protection Association
No. Number
NPDES National Pollutant Discharge Elimination System
NSC North Scrubber Complex
O&M Operations and Maintenance
OCFCD Orange County Flood Control District
OCSD Orange County Sanitation District
OCWD Orange County Water District
OEM Original Equipment Manufacturer
OOBS Ocean Outfall Booster Station
OXI Oxidizer
P1 Plant No. 1
P2 Plant No. 2
PB Power Building
PB Primary Basin
PdM Mature Predictive Maintenance
PDU Power Distribution Unit
PE Primary Effluent
PEDB Primary Effluent Distribution Box
PEJB Primary Effluent Junction Box
PEPS Primary Effluent Pump Station
PISB Primary Influent Splitter Box
PLC Programmable Logic Controller
PM Preventive Maintenance
PRN Project Request Number
PS Pump Station
PVC Polyvinyl chloride
PWPS Plant Water Pump Station
RAS Return Activated Sludge
RCP Reinforced Concrete Pipe
Recir. Recirculation
RSS Return Secondary Sludge
2019 ASSET MANAGEMENT PLAN
LAcronym or Meaning
bbreviation ir
RUL Remaining Useful Life
RWQCB Regional Water Quality Control Board
SAILS Steve Anderson Lift Station
SC Secondary Clarifier
SCADA Supervisory Control and Data Acquisition
SCR Selective Catalytic Reduction
SE Secondary Effluent
SEJB Secondary Effluent Junction Box
SR Secondary Return
SSC South Scrubber Complex
T&D Thickening&Dewatering
TF Trickling Filter
TFPS Trickling Filter Pump Station
TFSE Trickling Filter Secondary Effluent
TL Trunkline
TPAD Temperature-phased Anaerobic Digester
UPS Uninterruptible Power Supply
V Voltage
VDC Volts Direct Current
VFD Variable Frequency Drive
WAS Waste Activated Sludge
WSS Waste Sidestream,Waste Secondary Sludge
WSSPS Waste Sidestream Pump Station
Yr Year
This page is intentionally left blank
Ilk 2019 ASSET MANAGEMENT PLAN
EXECUTIVE SUMMARY
Asset Management Plan Purpose
Over the past two years, Orange County Sanitation District (OCSD) has made a concerted effort
to establish an updated and more robust understanding of the condition and performance of all
critical and major assets and our ability to meet established levels of service. As OCSD
embarks on another year of this renewed asset management program, we have updated our
Asset Management Plan to be a tactical document summarizing our plans for addressing asset
condition and performance issues.
This Asset Management Plan will be published annually, and we anticipate this document will
continue to change in content and structure as our asset management program evolves.
Overview of OCSD's Infrastructure
OCSD is responsible for providing wastewater collection, treatment and recycling services to
over 2.6 million people in central and northern Orange County, California. OCSD's two resource
recovery and wastewater treatment facilities treat an average daily wastewater flow of 185
million gallons per day (MGD) from residential, commercial and industrial sources.
479 .�
s . miles 20 Awmaw
service area
special districts
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rifiac carver'
OCSD owns and operates wastewater collection system infrastructure as well as resource
recovery and wastewater treatment facilities. Our collection system infrastructure includes 389
miles of regional trunk sewer pipelines and fifteen pump stations located throughout OCSD's
service area. This wastewater is conveyed to Reclamation Plant No. 1 in Fountain Valley and
Treatment Plant No. 2 in Huntington Beach, where resource recovery and wastewater treatment
take place.
Lk L 2019 ASSET MANAGEMENT PLAN
Figure ES.1 shows the facility valuation by asset system for OCSD's wastewater infrastructure.
The valuation was prepared as part of the 2017 Facilities Master Plan.
Facility Valuation
(in $billions, 2017 dollars)
Interplant Total Valuation: $10.73 Collection
Joint and System
Common Piping,
Facilities, $3.23, 30.1%
$1.55, 14.4% 4q
Collection
System
Pump
Stations,
Plant No. 2 $0.33, 3.1%
Facilities,
$2.86, 26.6%
is
Plant No. 1
Facilities,
$2.77, 25.8%
Figure ES.1. Facility Valuation by Location
Asset Management Intent, Policy, and Initiatives
Reliable infrastructure is essential to achieving our mission and vision. We manage
infrastructure reliability according to the following stated intent for our asset management
program:
"OCSD will know the condition of assets we own and will have a
plan to operate and maintain these assets to deliver the required
level of service at the lowest life cycle cost with an acceptable
level of risk."
James D. Herberg, OCSD General Manager
In November 2019, OCSD's strategic planning process resulted in the creation of an Asset
Management Policy and Asset Management Initiatives.
ASSET MANAGEMENT POLICY
The Sanitation District will assess and manage the collection system and treatment plant
systems and assets to improve resilience and reliability while lowering lifecycle costs. This will
be accomplished through adaptive operation, coordinated maintenance and condition
assessment, and planned capital investment. Staff will balance maintenance, refurbishment,
and replacement strategies to maximize useful life, system availability and efficiency.
ASSET MANAGEMENT INITIATIVES
• Create an annual Asset Management Plan documenting the condition of the collection
system and treatment plants, and upcoming maintenance or capital projects.
• Coordinate the efforts of operations, collections, mechanical maintenance, electrical
maintenance, instrument maintenance and engineering through process teams to assure
the Sanitation District's resources are focused on the high priority work functions.
• Maintain a 20-year forecast of all CIP projects needed to maintain or upgrade the
Sanitation District's nearly $11 billion in assets on a prioritized risk basis to establish rate
structures.
Asset Management Organization
Asset management is not new to OCSD. As shown in '�iaure ES.2, every part of our
organization is involved in some aspect of ensuring assets are designed, constructed, operated,
and maintained to reliably deliver service to our customers.
OperationsF'r-1
throughoutrp— —!—.g
constr:ctlion L Maintenance
Management PPPP'
L Asset
management
activities are
performed
OCSID
Engineering
� Engineering Design Planning
ProjectIr— —7
OfficeManagement
Figure ES.2. Roles in Asset Management
To fulfill our commitment to our ratepayers for providing safe and reliable services, OCSD has
augmented and solidified our asset management program and restructured the organization to
better align the Engineering and Operations and Maintenance (O&M) departments. Through this
restructuring, OCSD has established an Asset Management Group within the Planning Division
consisting of nine Asset Engineers responsible for understanding the key issues or concerns
related to the condition of OCSD's assets and for developing and coordinating plans to ensure
these assets operate reliably.
State of OCSD's Infrastructure
The following system-level summary tables provide a high-level overview of the Area Asset
Management Summaries contained in CHAPTER 5. The system-level summaries are organized
by:
• Plant No. 1 (Table ESA)
• Plant No. 2 (Table ES.2)
• Collection System — Pump Stations (Table ES.3)
• Collection — Pipelines (Table ES.4)
The system-level summaries generally include the following fields:
• Area No.
• Area Name
• Average Remaining Useful Life (RUL) Score: Estimated average RUL score for each
discipline (civil, structural, mechanical, electrical, and instrumentation) or area based on
an average of the RUL scores provided by Asset Engineers in the detailed Area AM
Summaries.
• Percentage of RUL Scores with 4s or 5s111: Percentage based on total number of RUL
scores assigned to each area by Asset Engineers in the detailed Area AM Summaries.
The percentage is an alternate metric for the overall condition of the area. A RUL score
of 5 indicates less than 5 years of useful life remains for an asset or set of assets. A RUL
score of 4 indicates 5 to 10 years of useful life remains for an asset or a set of assets.
• Replacement Value ($million): Process area replacement value from the facility
valuation.
111RUL 5: <5 Years, RUL 4: 5 to 10 Years
• ASSET MANAGEMENT PLAN
Table ES.1. Plant No. 1 Overview
FArea Name
10 Preliminary Treatment 1 2 4 4 4 4 56% 4 $351.2
11 Primary Treatment 3 2 4 3 3 3 31% 8 $451.6
12 Secondary Treatment- 3 2 3 3 4 3 32% 11 $887.3
Activated Sludge
12 Secondary Treatment- 1 1 3 4 3 2 10% 6 $61.6
Trickling Filter
14 Interplant 2 2 3 2 1 2 1706 4 $683.1
15 Solids Handling - Digesters 2 1 2 2 2 2 3% 7 $231.2
15 Solids Handling - Facilities 2 1 2 2 2 2 9% 6 $206.5
16 Central Generationa 3 4 4 4 4 50% 12 $154.8
17 Utilities 3 2 3 2 1 2 8% 11 $176.2
18 Electrical Distributiona 3 3 48% 10 $74.1
19 Miscellaneous Structures& To Be Determined TBD TBD TBD $220.0
Grounds
Plant No. 1 Total 30% 79 $3,497.7
RUL Legend:
■RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years ❑ RUL 16-20 years ❑ RUL>20 years
a Gray box with diagonal line indicates there are no assets assigned to this discipline within this process area.
fable ES.2. Plant No. 2 Overview
i77
20 Preliminary Treatment 3 1 2 2 2 2 2% 11 $324.6
21 Primary Treatment 3 2 3 3 3 3 9% 7 $454.3
22 Secondary Treatment- 3 2 3 3 3 3 17% 8 $608.5
Activated Sludge
22 Secondary Treatment- 2 1 2 3 3 2 1% 7 $310.8
Trickling Filter
24 Effluent Disposal 2 2 2 3 3 2 12% 10 $817.1
25 Solids Handling - Digesters 3 3 3 4 4 3 45% 12 $322.7
25 Solids Handling - Facilities 2 2 2 2 2 2 16% 7 $201.5
26 Central Generationa 3 4 4 4 4 71% 13 $330.2
27 Utilities 2 3 3 2 1 2 5% 9 $98.3
28 Electrical Distributiona 3 3 57% 11 $72.7
29 Miscellaneous Buildings& To Be Determined TBD TBD TBD $132.7
Grounds
Plant No. 2 Total 29% 95 $3,673.4
RUL Legend:
■RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years ❑RUL 16-20 years ❑ RUL >20 years
a Gray box with diagonal line indicates there are no assets assigned to this discipline within this process area.
able ES.3. Collection System - Pump Station Overview
Pump Station
15th Street 3 4 3 2 3 3 17% 2 $13.5
A Street 3 4 3 3 2 3 17% 1 $11.7
Bay Bridge 4 4 4 4 4 4 85% 3 $34.0
Bitter Point 2 3 2 1 2 15% 1 $32.2
College Avenue 3 2 3 2 1 8% 2 $24.0
Crystal Cove 3 3 4 3 2 3 17% 2 $2.5
Edinger 4 3 3 3 3 3 27% 4 $12.9
Lido 1 4 4 3 3 3 42% 5 $20.1
MacArthur 4 3 4 3 1 3 36% 3 $16.3
Main Street 4 3 4 2 2 3 38% 3 $44.0
Rocky Point 1 3 3 2 2 2 15% 2 $16.0
Seal Beach 3 4 3 4 75% 3 $41.5
Slater 4 4 7372
2 3 38% 4 $35.2
Westside 3 3 3 3 0% 1 $30.6
Yorba Linda 3 4 4 3 2 3 27% 1 Not Valued
Total 31% 37+13a $334.6
RUL Legend:
■RUL <5 years ❑ RUL 5-10 years RUL 11-15 years ❑ RUL 16-20 years 11 RUL >20 years
a 37 projects affect only one pump station.An additional 13 projects affect multiple pump stations.
• ASSET MANAGEMENT PLAN
able ESA. Collection System - Pipeline Overview
Sir
Baker-Main 0.18 0.12 0.30 42.6 0.7% $275.5
Bushard - - - 21.4 - $241.6
Coast Hwy - - - 11.4 - $98.5
Euclid - - - 34.4 - $269.9
Interplant - - - 16.9 - $115.3
Knott 0.44 2.04 2.48 73.2 3.4% $625.0
Miller-Holder 0.23 - 0.23 31.5 0.7% $296.1
Newhope-Placentia 0.11 0.04 0.15 30.9 0.5% $209.0
Newport 0.10 - 0.10 31.5 0.3% $216.3
SARI 0.25 - 0.25 50.3 0.5% $516.1
Sunflower 0.39 0.23 0.62 34.8 1.8% $299.9
Talbert - - - 8.4 - $57.6
Total 1.70 2.43 4.13 387.4 1.1% $3,220.8
a Grade 4 and 5 defects include both isolated(i.e., pipes that can be fixed by point repair)and non-isolated(i.e.,pipes that need
rehabilitation or replacement)type pipe.
b The abandoned pipelines at the Airbase($6,366,516)and the Harvard Area Trunk Sewer($191,784)areas are not included in
the replacement value total.
Ilk 2019 ASSET MANAGEMENT PLAN
Budgetary Considerations
The AMP focuses on documenting short- to long-term planning of maintenance and capital
improvement projects to support effective budget development and sustainable operations.
OCSD has been striving to more accurately identify medium- to long-term capital cash flow
requirements.
Fiscal Year 2019-2020 Budget Update, adopted on June 26, 2019, includes updates to the
20-year CIP outlay. Figure ES.3 includes current and projected Capital Improvement Program
projects.
20-Year CIP Outlay
400
350
300
250
200 — — — — — — — — — —
0
150
100
50
0
'V ti00 �b 4,
■Proposed CIP Outlay for Board Authorized Projects Future CIP Rehabilitation or Replacement
Figure ES.3. 20-Year CIP Outlay
1
CHAP PURPOSE
Over the past two years, the Orange County Sanitation District (OCSD) has made a concerted
effort to establish a baseline understanding of the condition and performance of all critical and
major assets and our ability to meet established levels of service. As OCSD embarks on
another year of this renewed asset management program, we have updated our Asset
Management Plan to be a tactical document summarizing our plans for addressing asset
condition and performance issues.
This Asset Management Plan will be published annually, and we anticipate this document will
continue to change in content and structure as our asset management program evolves. The
current structure is organized into the following chapters to meet the needs of stakeholders:
• Executive Summary: Summarizes purpose of the Asset Management Plan and main
conclusions.
• Chapter 1 Purpos : Outlines purpose and organization of the Asset Management Plan.
• Chapter 2 Overview of OCSD's Infrastructu, : Describes the major infrastructure that
OCSD owns and operates.
• Chapter 3 Asset Manaaement Intent, Policy and Initiatives: Defines organizational
intents, policies, and initiatives driving the asset management program.
• Chapter 4 _ __yet Management Orgail.�.L.�..: Describes the asset management
organizational structure and asset management strategies.
• Chapter 5 State of OCSD's Infrastructure: Summarizes the current state of OCSD's
infrastructure and plans to address asset condition and performance issues.
• Chapter 6 Program Monitoring and Improvemeri.._ : Documents activities to monitor
the asset management program and improvement opportunities.
• Chapter 7 Budgetary Considerations: Summarizes CIP and maintenance
expenditures, and planned maintenance projects.
This page is intentionally left blank.
CHAPTER 2 OVERVIEW OF OCSD'S INFRASTRUCTURE
OCSD is responsible for providing wastewater collection, treatment and recycling services to
over 2.6 million people in central and northern Orange County, California. OCSD's two resource
recovery and wastewater treatment facilities treat an average daily wastewater flow of 185
million gallons per day (MGD) from residential, commercial and industrial sources.
• • • • • 0 • •
,3
Central and Northern lift
Orange County million people served
OCSD owns and operates wastewater collection system infrastructure as well as resource
recovery and wastewater treatment facilities. Our collection system infrastructure includes 389
miles of regional trunk sewer pipelines and fifteen pump stations located throughout OCSD's
service area (shown in Figure 2.1). This wastewater is conveyed to Reclamation Plant No. 1 in
Fountain Valley and Treatment Plant No. 2 in Huntington Beach, where resource recovery and
wastewater treatment take place.
OCSD's treatment plants currently operate under a permit from the Regional Water Quality
Control Board (RWQCB). This was established by the National Pollutant Discharge Elimination
System (NPDES) that permits the discharge of treated wastewater through an ocean outfall
system to the Pacific Ocean. While some of this treated water is released five miles offshore
through a deep-water ocean outfall system, most is recovered and delivered to Orange County
Water District (OCWD). OCWD further treats OCSD's effluent using the Groundwater
Replenishment System, which improves the effluent water quality to drinking water standards
for groundwater recharge and irrigation purposes. The following sections briefly describe the
key systems under OCSD's management.
4
479e20ZM4'
s . miles
a 20
service area
special districts
T T
cities served
LA
HABRA
BREA
YORBA
FULLERTON J LINDA
�PLACENTIA
LA BUENA
PAL MA PARK
ANAHEIhr
CYPRESS VILLA
PARK
STANTON
LOS ORANGE
A MITOS
GARDEN
WESTMINSTER GROVE
SEAL
BEACH
SANTA
ANA
FOUNTA, TUSTIN
HL.. VALLEI �.
OCAIfI
389mi
IRVINE
collection system COSTA \�
MESA
pipelines
2 WdsteWdtrl
treatment faahtn
NEWPoR\._
15 BEACH * Figure for graphical purposes
only. Not intended to accurately
off-site pumping
facilities depict trunklines.
Figure 2.1. OCSO Service Area
2.1 Collection System
OCSD's collection system serves as a regional conveyance system, collecting and conveying
flows from 20 cities and four special districts. OCSD's 389 miles of collection system pipelines
and 15 pump stations are spread throughout northern Orange County and include 365 miles of
gravity pipelines, 20 miles of force mains, four miles of inverted siphons and 4,471 manholes
structures.
365mi 20mi
gravity pipelines
force mains
4mi
4 4 7 1
inverted siphons manhole structures
k 1,k 2019 ASSET MANAGEMENT PLAN
2.2 Treatment Plant System
OCSD owns and operates two wastewater treatment plants. Reclamation Plant No. 1 is
located in the City of Fountain Valley, approximately four miles inland of the Pacific Ocean and
adjacent to the Santa Ana River (shown in Figure 2.2). Influent wastewater entering
Reclamation Plant No. 1 passes through a flow metering and diversion structure, mechanical
bar screens, grit chambers, and primary basins, before going to one of two air activated sludge
processes or trickling filters and secondary basins. Up to 135 MGD of secondary effluent can be
diverted to OCWD's facilities for tertiary treatment prior to reuse.
} 1 AIMS
7z� IT
•
/I• /�
\/ IN
/! /k
Figure 2.2. Aerial View of Reclamation Plant No. 1
Solids treatment at Reclamation Plant No.1 includes co-thickening of primary and secondary
sludge, followed by anaerobic digestion process and centrifuge dewatering of digested sludge to
produce Class-B biosolids. Digester gas produced at Plant No. 1 is collected, compressed,
cleaned, and transferred to the Central Power Generation Facility as a renewable fuel for
energy generation. Plant No. 1 also has facilities for odor control and chemical addition.
k 1,IL 2019 ASSET MANAGEMENT PLAN
Treatment Plant No. 2 is located in the City of Huntington Beach, adjacent to the Santa
Ana River and east of Pacific Coast Highway (shown in Figure 2.3). Raw sewage flow entering
Treatment Plant No. 2 passes through a flow metering structure, mechanical bar screens and
grit removal chambers. Flow then passes through primary basins before being split between the
oxygen activated sludge secondary treatment facility or trickling filters/solids contact and is
discharged directly to the ocean via the outfall pumping system.
r 3
1 ,
•
•
Figure 2.3. Aerial View of Treatment Plant No. 2
Solids treatment at Treatment Plant No. 2 includes in-basin thickening of primary sludge,
dissolved air flotation thickening of waste activated sludge and secondary sludge, anaerobic
sludge digestion and centrifuge dewatering. Plant No. 2 also has facilities for odor control and
chemical addition. Digester gas produced at Plant No. 2 is collected, compressed, cleaned, and
distributed to a Central Power Generation System as a renewable fuel for energy generation.
k 1,k 2019 ASSET MANAGEMENT PLAN
2.3 Outfall System
The ocean outfall system includes three discharge structures: Outfall No. 1, Outfall No. 2, and
the Santa Ana River Emergency Overflow Weirs.
Outfall No. 2 serves as the primary ocean outfall, discharging treated wastewater
approximately five miles offshore at a depth of approximately 200 feet. It began service in 1971.
OUTFALL NO. 2 PRIMARY OCEAN OUTFALL
12 0 5 480
inches in diameter miles long million gallons per day
rated capacity
Outfall No. 1 serves as an emergency outfall. It was originally constructed in 1954 and
modified in 1965. It is located over a mile offshore at a depth of approximately 65 feet. OCSD's
NPDES permit specifies that this outfall can only be used in the case of an emergency or
maintenance.
OUTFALL NO. 1 EMERGENCY OUTFALL
78
1
245
inches in diameter mile long million gallons per day
rated capacity
The Outfall System has two Santa Ana River Emergency Overflow Weirs at Plant No. 2
which discharge directly to the Santa Ana River. These weirs are for extreme emergency use
only.
Lk L 2019 ASSET MANAGEMENT PLAN
2.4 Facility Valuation
As part of the 2017 Facilities Master Plan, OCSD commissioned consulting engineering firms to
conduct a study to determine the 2017 value of all OCSD capital facilities, including
Reclamation Plant No. 1, Treatment Plant No. 2, interplant and joint treatment facilities, and the
collection system, including sewer pipelines and lift stations.
Figure 2.4 shows the valuation information presented in five general sub-process areas:
• Collections Systems Piping
• Collection Systems Pump Stations
• Plant No. 1 Facilities
• Plant No. 2 Facilities
• Interplant and Joint Treatment Facilities
Facility Valuation
(in $billions, 2017 dollars)
Interplant Total Valuation: $10.73 Collection
Joint and System
Common Piping,
Facilities, $3.23, 30.1%
$1.55, 14.4% 4q
Collection
System
Pump
Stations,
Plant No. 2 $0.33, 3.1%
Facilities,
$2.86, 26.6%
Plant No. 1
Facilities,
$2.77, 25.8%
Figure 2.4. Facility Valuation by Area
N
Collection System-Pump Stations o
z
Collection System-Pipelines
d
Area 29-P2 Misc Structures&Grounds •
Area 28-P2 Electrical Distribution o
z
Area 27-P2 Utilities
d
Area 26-P2 Central Generation •
O 5
Area 25-P2 Solids Handling-Facilities o
D Area 25-P2 Solids Handling-Digesters
U C
Area 24-P2 Effluent Disposal
• (6 w
(D Area 22-P2 Trickling Filters12
�y
i
Area 22-P2 Activated Sludge M
EL
Area 21 -P2 Primary Treatment
4) —
Area 20-P2 Preliminary Treatment c a
to Q o
W Area 19-P1 Misc Structures&Grounds w
Q m
Area 18-P1 Electrical Distribution o 0-
0 a M M
Area 17-P1 Utilities a d
L
Area 16-P1 Central Generation w a
A
Area 15-P1 Solids Handling-Facilities C _
o O
O Area 15-P1 Solids Handling-Digesters �7
(6 o R
Area 14-P1 Interplant 3
N
Area 12-P1 Trickling Filters V) >
} Area 12-P1 Activated Sludge Q
U) a
Area 11 -P1 Primary Treatment
L LL.
Area 10-P1 Preliminary Treatment
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L6
CHAPTER 3 ASSET MANAGEMENT INTENT, POLICY AND
INITIATIVES
The Asset Management Plan is prepared in alignment with OCSD's Mission, Vision, Asset
Management Policy and Asset Management Initiatives approved by our Board of Directors.
OCSD's Asset Management Initiatives serve as a means for tracking progress towards meeting
asset management objectives along with other performance measures.
Board & Executive Strategic Intent Measurement Activities OCSD Staff
Management REMS Monitoring Actions
• • • •
y etrics
o y
l
Performance monitoring for
continual improvement
This Asset Management Plan is a key component of OCSD's overall planning activities. It is
aligned with the District's Strategic Plan, includes projects identified in the Facilities Master
Plan, and identifies potential new activities requiring funding in the budget development
process. Table 3.1 describes the relationship of the Asset Management Plan to other planning
activities.
Table 3.1. Linkage between Asset Management Plan and Other Planning Activities
Planning � - UpdatePlanning
ActivitL� Horizon
Defines the strategic initiatives to be
pursued by OCSD and provides a basis
Strategic for long-term financial, capital, and
Plan operating planning. The Asset 5- to 10-year Biennial
Management Plan aligns with Strategic
Plan goals and objectives.
Identifies long-term capital improvement
plans to address treatment and collection
Facilities system infrastructure needs. Projects 20-year Varies
Master Plan identified in the Facilities Master Plan are
incorporated into the Asset Management
Plan and refined as appropriate.
Documents the overall condition of
Asset treatment and collection system assets 1-year
Management and plans to address key condition and 5-year Annual
Plan performance issues to ensure assets meet 10-year
OCSD's levels of service.
Lays out the framework of OCSD's
activities and serves as a source of
information for our Board of Directors,
ratepayers and employees. Includes
operational, capital and debt service
Budget expenditures necessary to support our 2-year Annual
Document mission and execute the Strategic Plan
adopted by our Board of Directors. The
Asset Management Plan identifies new
maintenance and capital improvement
activities for consideration in the budget
development process.
3.1 OCSD Mission and Vision Statements
OCSD's Board of Directors developed Mission and Vision statements to clearly communicate
OCSD's purpose to our stakeholders and to articulate OCSD's organizational objectives.
OCSD's Vision supports our Mission by expressing what we strive to achieve now and into the
future.
OUR MISSION
To protect public health and the environment by providing effective wastewater
collection, treatment and recycling services.
OUR VISION
OCSD will be a leader in:
• Providing reliable, responsive, and affordable services in line with customer
needs and expectations.
• Protecting public health and the environment utilizing all practical and effective
means for wastewater, energy, and solids resource recovery.
• Continually seeking efficiencies to ensure that the public's money is well
spent.
• Communicating our mission and strategies with those we serve and all other
stakeholders.
• Partnering with others to benefit our customers, this region, and our industry.
• Creating the best possible workforce in terms of safety, productivity, customer
service, and training.
We are achieving this mission through improved asset management practices to better
coordinate and plan actions to ensure our collection system, treatment and resource recovery
infrastructure works when we need it.
One of the ways we are doing this in asset management is by defining clear roles and
responsibilities for identifying the condition and performance needs of our assets. We work as a
team to develop solutions and coordinate our efforts to solve these issues before they become
problems that impact our ability to achieve our mission. This Asset Management Plan
documents the key condition and performance issues identified by OCSD staff and our
collective plans for addressing these issues.
Ilk 1,k 2019 ASSET MANAGEMENT PLAN
3.2 Strategic Plan — Asset Management Policy and Initiatives
Reliable infrastructure is essential to achieving our mission and vision. The stated intent of
OCSD's General Manager is:
"OCSD will know the condition of assets we own and will have a plan to
operate and maintain these assets to deliver the required level of service at
the lowest life cycle cost with an acceptable level of risk."
—James D. Herberg, OCSD General Manager
Related to the intent, the key objectives we are building into the asset management program
include:
• Proactive approach to repair, rehabilitation and replacement.
• Ensure assets are reliable and operating when needed.
• Minimize unplanned outages and equipment downtime.
• Manage risks associated with asset or service impairment through asset performance
optimization.
• Develop cost-effective management strategies for the long term.
• Strive to implement world class asset management strategies through continual
improvement in our asset management practices.
In addition, OCSD has a biennial strategic planning process designed to accomplish the
following objectives:
• Affirm corporate mission and vision.
• Adjust strategic goals and policies.
• Set agency-wide prioritization of initiatives.
• Provide a disciplined budgeting process.
• Set operational goals at the operating level.
• Hold individual units accountable for performance.
The biennial strategic planning process is instrumental to aligning the activities OCSD's staff
performs with the strategic intent of the Board of Directors. In November 2019, OCSD's
strategic planning process resulted in the creation of an Asset Management Policy and Asset
Management Initiatives.
ASSET MANAGEMENT POLICY
The Sanitation District will assess and manage the collection system and treatment plant
systems and assets to improve resilience and reliability while lowering lifecycle costs. This
will be accomplished through adaptive operation, coordinated maintenance and condition
assessment, and planned capital investment. Staff will balance maintenance, refurbishment,
and replacement strategies to maximize useful life, system availability and efficiency.
ASSET MANAGEMENT INITIATIVES
• Create an annual Asset Management Plan documenting the condition of the collection
system and treatment plants, and upcoming maintenance or capital projects.
• Coordinate the efforts of operations, collections, mechanical maintenance, electrical
maintenance, instrument maintenance and engineering through process teams to assure
the Sanitation District's resources are focused on the high priority work functions.
• Maintain a 20-year forecast of all CIP projects needed to maintain or upgrade the
Sanitation District's nearly$11 billion in assets on a prioritized risk basis to establish rate
structures.
Continual improvement in asset management practices is important. We are actively working to
improve our implementation of the key objectives and our asset management capabilities,
processes and systems through improved coordination in needs identification, solutions
development, and project execution.
This Asset Management Plan provides a summary of the condition of the collection system and
treatment plants in CHAPTER 5 along with the upcoming maintenance and capital projects.
CHAPTER 4 describes our approach to coordinating and focusing our efforts on high priority
work functions.
This page is intentionally left blank.
CHAPTER 4 ASSET MANAGEMENT ORGANIZATION
Asset management is not new to OCSD. Every part of our organization is involved in some
aspect of ensuring assets are designed, constructed, operated, and maintained to reliably
deliver service to our customers.
Operations
rConstr:ctlion ,
management
activities are
performed
. _• .
Engineering EngineeringAYPP
LDesign Planning
_7 FrProject
OfficeManagement
L_ --aj
Figure 4.1. Roles in Asset Management
• Operations operates assets to convey, treat and recover resources.
• Maintenance performs activities to maintain asset reliability.
• Engineering Planning provides engineering support for short- to long-term
management of assets.
• Project Management manages design and construction of new facilities and the
rehabilitation of older facilities.
• Engineering Design ensures projects and assets are designed to meet stakeholder
needs.
• Construction Management ensures assets are constructed in accordance with contract
requirements.
To fulfill our commitment to our ratepayers for providing safe and reliable services, OCSD has
augmented and solidified our asset management program and restructured the organization to
better align the Engineering and Operations and Maintenance (O&M) departments. Through this
restructuring, OCSD has established an Asset Management Group within the Planning Division
consisting of nine Asset Engineers responsible for understanding the key issues or concerns
related to the condition of OCSD's assets and for developing and coordinating plans to ensure
these assets operate reliably. The Asset Engineers work closely with O&M Area Team
members to maintain familiarity with operational, condition, and maintenance issues within their
assigned areas.
4.1 Asset Management Coordination and Solutions Development
The Area Teams are the starting point for leveraging field data to define issues requiring
remediation. Area Teams are made up of plant operators, mechanics, electricians, instrument
technicians and Asset Engineers. Figure 4.2 shows how field data is used to support
coordination and solutions development for reporting issues to management and gaining project
approval.
• Coordination: Asset Engineers coordinate with O&M staff to understand asset
conditions and needs based on staff knowledge, condition assessments (e.g., closed-
circuit television [CCTV], corrosion assessments) and predictive maintenance data
(e.g., vibration, infrared, oil quality). Asset Engineers update the area asset registries
with estimated remaining useful life and relevant notes. Asset Engineers compile key
issues and coordinate potential remediation activities, which are then presented to the
Asset Management Council, consists of managers from all divisions within OCSD, during
monthly presentations.
• Solutions: Asset Engineers support solutions development and tracking. OCSD has
developed SharePoint sites to track asset issues (i.e., Asset Issues Tracker) and to track
solutions to asset issues executed by other divisions. Asset Engineers also define and
prepare the potential work packages for the Clearinghouse review and approval. The
Clearinghouse consists of managers from all OCSD divisions who come to a common
understanding of issues facing OCSD and prioritize resources necessary to address
those issues. After the project is approved by the Clearinghouse, it is turned over to a
project team for execution.
There are two sources of funding that may be used for projects approved by the Clearinghouse:
Operating Budget and Capital Improvement Program.
• The two-year Operating Budget is adopted biennially with an annual update. This budget
includes funding for all programmed maintenance work and repairs to the facilities and
infrastructure.
• The Capital Improvement Program sets aside funds for projects that are planned to
rehabilitate, replace, or extend the useful life of the facilities and infrastructure.
k 1,IL 2019 ASSET MANAGEMENT PLAN
Asset Field Data
• Manual Data Collection
• Sensors and SCADA
• Maximo Work Orders
V
Coordination .
Asset Registry Issue Tracking
• Asset inventory 1 • Maintenance projects
• Field adjusted RUL • Asset Issues Tracker
• Upcoming CIP projects
AM Council
Clearinghouse
• Project review and approval
Presentation • Identify contract mechanism
• Key issues • Assign project manager
• Current health
fit • Planned remediation
Asset Management Plan
• • Project Execution
Asset Management organization
& processes • Maintenance projects
• Area AM Summaries • Small projects
• Potential budget impacts • Large capital improvements
&changes
Figure 4.2. Coordination and Solutions Development Processes
The following subsections describe the groups involved in the coordination and solutions
development process of asset management.
4.1.1 Operations and Maintenance
Area Teams
The O&M Department has created Area Teams assigned to various process areas within the
two wastewater treatment plants with the vision of being a top-notch, high-performing team that
increases process efficiency and asset availability.
The Area Teams consist of staff from operations and maintenance covering mechanical,
instrumentation and electrical disciplines. Each Area Team is assigned an Area Champion
(typically a supervisor) who assists the team through challenges, and aids in team collaboration
and oversight. The Area Team is also assigned representatives from maintenance planning and
an Asset Engineer from the Planning Asset Management Group (see Subsection 4.1.2).
The teams help streamline efforts and align resources within the current organizational structure
to integrate the skills, knowledge and insights from all levels of operations, maintenance and
engineering. O&M Area Team members provide the Asset Engineer with a direct line of
ILL L 2019 ASSET MANAGEMENT PLAN
communication to field staff operating within the process areas and serve as a central resource
for information sharing and collaboration for solution development.
4.1.2 Engineering Planning
OCSD's Planning Division provides a comprehensive Capital Improvement Program (CIP) that
considers projected capacity requirements, condition of current assets, projected regulatory,
level of service changes and business opportunities.
Capital Improvement Program Planning
The Planning Division's CIP Planning Group develops and maintains the 20-year CIP plan
consisting of capital improvement projects that maintain reliability, accommodate future growth,
as well as meet future regulatory requirements, level of service goals, and strategic initiatives.
In 2017, the OCSD Board of Directors adopted the Facilities Master Plan which provides a 20-
year roadmap setting forth OCSD's long term Capital Improvement Program. This roadmap
provides a framework for infrastructure improvements needed at our treatment plant facilities,
15 pump stations, and 389 miles of regional sewers. In the 2017 Facilities Master Plan, most of
the projects identified are the result of the need to rehabilitate and replace aging infrastructure in
the collection system and treatment plants.
Asset Management
The Asset Management Group within the Planning Division consists of nine Asset Engineers
who are responsible for OCSD's short- to long-term asset management goals. The primary
responsibility of this group is to monitor the condition of assets, develop short to long-term
planning for asset maintenance, rehabilitation and replacement, and identification, packaging
and prioritization of maintenance and CIP projects.
Asset Engineers are assigned to one or more defined process or collection system areas. They
work closely with O&M to maintain familiarity with operational, condition, and maintenance
issues within their assigned areas. They also serve as "ambassadors" for each of their assigned
areas to ensure that high priority issues are addressed in a timely fashion, and as the first point-
of-contact for asset issues to drive root cause analysis and condition assessment. The Asset
Management group plans and conducts condition assessments of critical assets utilizing
corrosion consulting engineers, and CCTV contracts (Figure 4.3).
.� Asset Engineers also engage with
maintenance and capital improvement
" project delivery teams to monitor the
scope of work and timing of planned
projects, to verify that the projects will
address the identified issues in a timely
manner. One of their key responsibilities
•. "'~ is to define the scope, appropriate timing
` and budget requirements of future
!�� maintenance and CIP projects, which are
the basis for future project, operations,
and maintenance budget development.
Moving forward, the Asset Engineers will
have the primary responsibility for
submitting CIP projects for Clearinghouse
Figure 4.3. CCTV Inspection approval.
Knowing the history, background
information and the future plans for each specific area, the Asset Engineers are in a unique
1
position to coordinate asset maintenance and rehabilitation activities among various OCSD
divisions. These coordination efforts support the goal of OCSD's Asset Management Program,
which is to lower lifecycle costs of infrastructure, at an acceptable level of risk, while
continuously delivering OCSD's established levels of service.
Figure 4.4 illustrates the role Asset Engineers have in gathering information and understanding
needs to support coordination, planning and communication of changes to the plans.
Planned Actions
Maintenance projects
• Clearinghouse
• CIP schedule
Staff Input
Asset Data Maintenance
• Maintenance history Maintenance support
• Predictive maintenance Maintenance planning&scheduling
• Condition assessment ii Asset Management Group Small projects
• Asset Issues Tracker Asset Engineers Project management
j '%Al
• # Coordination Planning Communications
• Condition assessment Asset maintenance and rehabilitation Asset registry update
Maintenance actions Project packaging and prioritization AM Summary update
`w Capital investment actions Annual Asset Management Plan update AM Council presentations
Maintenance and CIP
Budget Process
Figure 4.4. Asset Engineer Role within Asset Management
4.2 Maintenance and CIP Project Execution
4.2.1 Project Management Office
OCSD's Project Management Office Division manages the design and construction of new
facilities plus the rehabilitation of existing facilities to ensure the safe, cost effective transport,
and treatment of influent/effluent. This division is responsible for the delivery of projects from the
preliminary design stages through closeout of construction. The division provides standards,
processes, and methodologies to improve project quality, cost, and timeliness.
Small Project Delivery
The Small Projects Delivery team is a support arm of the Operations, Maintenance, and
Engineering divisions and is responsible for the design and construction of facilities and
maintenance projects. The purpose of this team is to deliver short term projects to effectively
manage life of existing assets and in doing so deferring construction of capital projects in the
longer term.
Project Engineers in the Small Projects Delivery team completes the scope of work, performs
project design (in-house or by consultant), bids the project in collaboration with Contracts or
Purchasing, and manages construction, implementation, commissioning, change management,
and closeout.
ILL L 2019 ASSET MANAGEMENT PLAN
Project Management
The Project Management Group consists of engineers functioning as Project Managers for a
range of CIP projects including design/construction projects, planning studies, CEQA studies,
and research studies.
Project Delivery Support
The Project Delivery Support group supports the CIP and small projects with reporting and
monitoring tools for budgets, costs, schedules, cost estimates, amendments, change orders,
and resource and cash forecasting for all projects.
4.2.2 Design
The Design division ensures that all projects are designed and constructed to be reliable,
maintainable, and operable at optimum Iifecycle costs in accordance with OCSD's Engineering
Standards and codes. The division also ensures that the electrical and control systems on
projects are properly and safely constructed, commissioned, and executed in accordance with
the contract documents with minimal impact to operations, maintenance, local agencies, and the
public. The division provides process control SCADA system hardware, software and data
network support for collections and treatment plant processes that are highly reliable, safe,
secure, online, and available to monitor, record, control, and operate our facilities. This
division's role is also to provide commissioning support services during construction.
The division includes the following groups:
• Civil, Mechanical, and Process
• Electrical and I&C
• Process Controls Integration
• Commissioning
4.2.3 Construction Management
The Construction Management Division ensures timely and quality construction and
commissioning execution. This division's role is to provide construction management and
inspection services for OCSD projects to ensure they are safely constructed and inspected in
accordance with contract requirements and regulatory and legal codes while minimizing impacts
to operations, maintenance, local agencies and the public.
The division includes the following groups:
• Plant No. 1 and Pump Stations
• Plant No. 2 and Collections
• Civil Inspection — Plant No. 1 and Pump Stations
• Civil Inspection — Plant No. 2 and Collections
• Electrical and I&C Inspection
4.3 Asset Maintenance
The Maintenance division provides reliable maintenance to OCSD's assets. Maintenance-
related asset management involves implementing strategies that ensure OCSD's assets will
operate at a required level of service and the lowest Iifecycle cost with an acceptable level of
risk.
4.3.1 Maintenance
Maintenance Reliability Group
OCSD has developed a mature predictive maintenance (PdM) program, which is a core strategy
for maximizing asset reliability for major rotating mechanical and electrical equipment. The
premise of PdM is that regular monitoring of the actual mechanical condition of machine trains
will lead to optimal intervals between repairs, minimize the number and cost of unscheduled
repairs created by machine-train failures, and improve the overall equipment reliability.
The Reliability Technicians Early signal 1
use various techniques such — � Early signal 2 — — — — — — —
as: Early signal 3
• Vibration analysis to Optimal
measure imbalance in Audible noise
rotating equipment. C R t
1 Hot to touch
• Thermo rah to ~ Failure
9 p Y starts here PdM detects
measure excessive problems early
heat.
LL Equipment
• Oil and wear debris c fails Here �
Broken a — — — — — — — — — —
analysis to predict
failure of lubricants. `L
• Ultrasound inspection
of electrical power
distribution equipment ==109L
for detecting potential TIME
for arc flash incidents Figure 4.5. PdM Summary
and mechanical rotating and
stationary equipment.
OCSD has a two-decade history of predictive maintenance as summarized in Table 4.1.
Table 4.1. High-level Summary of OCSD's PdM Program
2002 Baseline vibration monitoring with consultant assistance
2006 Comprehensive vibration analysis program implementation at both treatment plants and 15
pump stations
Comprehensive predictive maintenance program implementation and establishment of
2012 Reliability Maintenance Team that includes engineers and four Reliability Maintenance
Technicians
2014 Predictive maintenance program assessment conducted by Allied Reliability Inc.
2018 Machinery lubrication program assessment conducted by Noria Corporation Inc.; Added
ultrasound and thermography to test electrical equipment
OCSD's predictive maintenance and monitoring program is organized around the mechanical,
electrical and civil disciplines.
• ASSET MANAGEMENT PLAN
Mechanical Discipline
The mechanical discipline has the most mature PdM a
Program and involves variance trending of the PdM 0 �•
test results, which include:
• Vibration analysis j -
• Oil analysis
• Ultrasonic 1
• Infrared thermography J
• IRIS motion camera (measures deflection and
displacement)
Figure 4.6. Vibration Analysis Equipment
In addition to PdM activities for mechanical
equipment, OCSD also uses laser alignment techniques to enhance alignment rotating
machinery accuracy to increase operating life span.
Electrical Discipline
The electrical PdM Program continues to evolve
and currently includes the following tests: Spot 147 OF. OFLIR
• Oil analysis for transformers :-•
• Ultrasound to detect arcing 147
• Infrared thermography to detect hot
spots I
47 OF
• Electrical power distribution equipment _
preventive maintenance f
• Circuit breakers and protective relays '
preventive maintenance and testing
Future tests expected to be added include:
• Motor/generator circuit analysis
• Medium voltage feeder cable testing to
determine the health of cables and Figure 4.7. Infrared Thermography
insulation
Civil Discipline
Civil maintenance covers proactive and corrective maintenance tasks for all OCSD civil assets
at all facilities located at Plants No. 1 and No. 2, as well as all OCSD pump stations and
collection system. Civil maintenance activities complement the existing maintenance programs
for mechanical, electrical and instrumentation. Civil maintenance includes the following
activities:
• Valve and gate exercising program comprising more than 264 preventive maintenance
tasks for over 1,650 valves and gates in both plants and collection system.
• Equipment rotation program to ensure equipment wear is predictable.
• Operating, maintaining and cleaning pump stations and associated facilities.
• Chemical conditioning of the sewage to reduce corrosion and control odors.
In addition to these activities, OCSD also implements life extension measures to increase the
useful life of expensive equipment through minor repairs, and corrosion control methods such
as coatings and cathodic protection.
Routine Maintenance
Beyond the advanced predictive maintenance strategies used to cost-effectively extend
equipment life, OCSD also performs routine time and cycle-based preventive maintenance (PM)
activities including:
• Adjustments and mechanical alignments
• Electrical equipment cleaning and tightening
• Sensors and meters calibration
• Changing of lubricants and filters
• Exercising equipment
• Equipment rebuilding and regular testing
Preventative Optimization
OCSD created a new Preventative Maintenance Optimization Group that will be tasked with
conducting an in-depth assessment to optimize planned maintenance strategies for new and
existing assets and to establish maintenance approaches and strategies for assets installed by
capital improvement projects prior to beneficial occupancy. The PM Optimization Program will
track, maintain, and manage assets throughout their lifecycles from design, construction,
commissioning, beneficial occupancy, operations and maintenance, to the eventual
decommissioning or replacement of assets.
This will ensure that asset Iifecycle is maximized with the lowest risk to process failure by
achieving the intended reliability, at the lowest possible cost, and maximizing equipment
availability.
Maintenance Planners
Maintenance Planners are responsible for managing blanket maintenance service contracts,
planning and scheduling of craft-based maintenance activities, optimizing preventive
maintenance activities within Maximo, and coordination of complex maintenance activities
involving shutdowns and outages.
Maintenance Planners help drive reliability and effectiveness in the craft-based maintenance
work groups they support by ensuring that work groups have sufficient ready-to-execute work
with appropriate resources such as tools, materials, labor, and job plans.
Maintenance Planners are the owners of preventive maintenance and job plans. They are
responsible for maintaining preventive maintenance and job plan database within Maximo. They
continuously improved preventive maintenance by fine tuning job plans based upon input
received from field staff, leads, maintenance Supervisors and Engineers.
This page is intentionally left blank.
CHAPTER 5 STATE OF OCSD'S INFRASTRUCTURE
The Area AM Summaries are intended to summarize the condition of major assets, identify key
issues for further investigation, and summarize maintenance and CIP projects planned over the
next ten years. The approach for developing the AM Summaries is to assemble a list of major
assets, document key issues, define the average remaining useful lives of these assets, and
identify OCSD's plan to address performance and reliability issues of these assets over the one,
five-, and ten-year planning horizons.
Every AM Summary is presented to the AM Council once annually. Each month, an Asset
Engineer presents one or more of the AM Summaries to the AM Council. The Area AM
Summaries are updated as needed and incorporated into the AMP which is published annually.
Asset Engineers maintain a detailed asset registry which is a primary data source for the Area
AM Summaries. The asset registries generally include the fields shown in Table 5.1.
.able 5.1. Asset Registry Fields
Asset Location Plant No. 1, Plant No. 2, or Collections
Discipline Examples: Civil, structural, mechanical, electrical and
instrumentation
Category Examples: Process, non-process
Asset Class Name Examples: Pump, valve
Asset Description Example: Primary Clarifier 3
Loop Tag Location-based asset unique identifier
Asset ID Asset unique identifier
Year Built The year the asset was commissioned
Original Project Code identifying under which project the asset was
installed
Useful Life (SP-151) Useful life estimates developed by project SP-151
Theoretical Remaining Useful Life Calculated remaining life based on installation date and
Useful Life (SP-151)
Field Adjusted RUL Score Remaining useful life adjusted based on field condition
Upcoming CIP Project No. Associated CIP project that will impact asset
Notes Text field including notes from Facility Master Plan or
other field observations
5.1 System Summaries
The following system-level summaries provide a high-level overview of the Area Asset
Management Summaries contained in Section 5.2. The system-level summaries are organized
by:
• Plant No. 1
• Plant No. 2
• Collection System — Pump Stations
• Collection System — Pipelines
The system-level summaries include an area map showing the general layout of the process
areas or collection system, and a table with the following fields:
• Area No.
• Area Name
• Average RUL Score: Estimated average for each discipline (civil, structural,
mechanical, electrical, and instrumentation) and area based on the detailed Area AM
Summaries.
• Average Remaining Useful Life (RUL) Score: Estimated average RUL score for each
discipline (civil, structural, mechanical, electrical, and instrumentation) or area based on an
average of the RUL scores provided by Asset Engineers in the detailed Area AM
Summaries.
• Percentage of RUL Scores with 4s or 501: Percentage based on total number of RUL
scores assigned to each area by Asset Engineers in the detailed Area AM Summaries. The
percentage is an alternate metric for the overall condition of the area. A RUL score of 5
indicates less than 5 years of useful life remains for an asset or set of assets. A RUL score of
4 indicates 5 to 10 years of useful life remains for an asset or a set of assets.
• Replacement Value ($million): Process area replacement value from the facility
valuation.
111RUL 5: <5 Years, RUL 4: 5 to 10 Years
ASSET MANAGEMENT SYSTEM SUMMARY — PLANT NO. 1 OVERVIEW
Process Area Map Remaining Useful Life and Replacement Value Summary
LEGEND
OCSD Plant No. 1 Process Areas - --.lacement
�i 10- Preliminary Treatment 16-Central Generation Value
11 - Primary Treatment 17-Utility Units , millions,
017 Dollars,
F 12 -Secondary Treatment 18-Electrical Distribution
r
14- Interplant Facilities 19-Misc Structures and Grounds
15-Solids Handling ®OCWD Structures
+ •' ! 10 Preliminary Treatment 1 2 4 4 4 4 .56% 4 $351.2
0 Miles 0.1
.ram 11 Primary Treatment 3 2 4 3 3 3 31% 8 $451.6
m.
l + r Secondary Treatment-Activated
Sludge o
12 3 2 3 3 4 3 32/0 11 $887.3
'Ellis_Ave--T" 1 Secondary Treatment-Trickling o 6 $61.6
1 12 1 1 3 4 3 2 10/o Filter
1 i'�i� /f
14 Interplant 2 2 3 2 1 2 17% 4 $683.1
19
.., r 10 �C . 15 Solids Handling- Digesters 2 1 2 2 2 2 3% 7 $231.2
r C � 15 Solids Handling- Facilities 2 1 2 2 2 2 9% 6 $206.5
�1 la ' 16 Central Generationa 3 4 4 4 4 53% 12 $154.8
f ' 18 �/ 18 •' 17 Utilities 3 2 3 2 1 2 8% 11 $176.2
N
it
18 Electrical Distributiona 3 3 48% 10 $74.1
19 Miscellaneous Structures& To Be Determined TBD TBD TBD $220.0
_ Grounds
$ ,- 1 O �,� Plant No. 1 Total 31% 79 $3,497.7
C ,
.X . RUL Legend:
1 ■ RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 yearsEl RUL >20 years
s
Acronym Key:
OCSD = Orange County Sanitation District; OCWD = Orange County Water District; RUL = Remaining Useful Life;
TBD = To Be Determined
19
a Gray box with diagonal line indicates there are no assets assigned to this discipline within this process area.
18)[—j An
�, r Gar field Ave '
r. •' 'M 1�14' Ilk• IL
k 1,k 2019 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - PLANT NO. 2 OVERVIEW
Process Area Map Remaining Useful Life and Replacement Value Summary
r � '
i4 W44 . , J
LEGEND
OCSD Plant No.2 Process Areas
f 20-Preliminary Treatment t
o,
21 -Primary Treatment
22-Secondary Treatment it 2017 Dollars)
24 Effluent Disposal a ^
25-Solids Handling a r K
26-Central Generation 'r t `' o
❑ t . - 20 Preliminary Treatment 3 1 2 2 2 2 2/0 11 $324.6
27-Utilities 14
❑28-Electrical Distribution 21 Primary Treatment 3 2 3 3 3 3 9% 7 $454.3
29-Misc Structures&Grounds pL ' • 28 Secondary Treatment-Activated °
22 Sludge 3 2 3 3 3 3 17/° 8 $608.5
Secondary Treatment-Trickling
0 Miles 0.1 Filter /0°
0� �I`•tf -. 4 22 3 2 3 3 3 2 1 7 $310.8
�� � 22 •� a
s 24 Effluent Disposal 2 1 2 3 3 2 12% 10 $817.1
25 Solids Handling - Digesters 3 3 3 4 4 3 45% 12 $322.7
28 ' 25 Solids Handling- Facilities 2 2 2 2 2 2 16% 7 $201.5
• e 26 Central Generation' 3 4 4 4 4 71% 13 $330.2
• P
. o�y� 29 27 Utilities 2 3 3 2 1 2 5% 9 $98.3
28 Electrical Distribution' 3 3 57% 11 $72.7
IL
28 �a`, Miscellaneous Buildings&
w •Nr y } 20 29 Grounds To Be Determined TBD TBD TBD $132.7
m
28 8 Q Plant No. 2 Total 29% 95 $3,673.4
' w
s 8 RUL Legend:
~�'' 21 28 ❑ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 yearsEl RUL >20 years
280 27
2s [] Acronym Key:
2s Q28 OCSD = Orange County Sanitation District; RUL Remaining Useful Life; TBD = To Be Determined
24 ; -
a Gray box with diagonal line indicates there are no assets assigned to this discipline within this process area.
23
, � III
k 1,k 2019 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM PUMP STATION OVERVIEW
Collection System Pump Stations Location Map Remaining Useful Life and Replacement Value Summary
6 Yorba \ .
G�:n rj�3 Linda PS Q
Los
ANGELES COUNTY 15th Street 3 4 3 2 3 3 17% 2 $13.5
COUNT,
A Street 3 4 3 3 2 3 17% 1 $11.7
�1 Bay Bridge 4 4 4 4 4 4 85% 3 $34.0
Bitter Point 2 3 2 1 2 2 15% 1 $32.2
ERMSD College Avenue 3 2 3 2 1 2 8% 2 $24.0
Crystal Cove 3 3 4 3 2 3 17% 2 $2.5
Westside Ps Edinger 4 3 3 3 3 3 27% 4 $12.9
t p _ Lido 1 4 4 3 3 3 42% 5 $20.1
1 Seal Beach PS 0 MacArthur 4 3 4 3 1 3 36% 3 $16.3
Main Street 4 3 4 2 2 3 38% 3 $44.0
t
Rocky Point 1 3 3 2 2 2 15% 2 $16.0
.� Seal Beach 3 4 3 4 75% 3 $41.5
Edinger LS
♦ A Slater 4 4 4 3 2 3 38% 4 $35.2
♦ � Westside 3 3 3 2 3 3 0% 1 $30.6
♦ Slater Ave PS
Q Yorba Linda 3 4 4 3 2 3 27% 1 Not Valued
Totals 31% 37+13a $334.6
OCSD College Main
Reclamation
Q Ave PS Street PS RUL Legend:
Plant 1
'' El RUL <5 years RUL 5-10 years 1:1 RUL 11-15 years 1:1 RUL 16-20 years EI RUL >20 years
Q MacArthur PS
Acronym Key:
ocsD LS = Lift Station; OCSD = Orange Count Sanitation District; PS = Pump Station; RUL = Remaining Useful Life
Treatment g y P 9
Plant 2
♦ Bitter FBI a 37 projects affect only one pump station.An additional 13 projects affect multiple pump stations.
Point PS Rocky
Point PS
Lido PS Bay Bridge Ps
D�
i5th Street PS,n
A Street PS.-/\
LEGEND `
Q OCSD Pump Stations ♦ Crystal
` Cove PS
r� 0 A1iles
• ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM PIPELINES OVERVIEW
Collection System Pipelines - Service Area Map Pipeline Condition and Replacement Value Summary
PIT,rPercent of Pipe placement Mq
No. of Structural No. of Pipes with
LAHA6RA Total • of
N Defectsa I or 5 DefeCtSa or Grade 5 ir
BREAGrade 4 or •- Pipes Isolated Grade '
D•
Defects
"'F'`aLnlLa EF'T?tJ Baker-Main 10 9 637 1.4% $275.5
PLACEN A Bushard 3 3 194 1.5% $241.6
Coast Hwy 3 2 145 1.4% $98.5
6UE PARt
Are Area 13 Euclid 3 3 428 0.7% $269.9
Interplant 0 0 165 0.0% $115.3
PRESS ANAHEIM /VILLA Knott 33 24 821 2.9% $625.0
STANTON PAPI / Miller-Holder 2 2 266 0.8% $296.1
L*1ITOS
CP A!<1GE Newhope-Placentia 5 3 345 0.9% $209.0
Newport 6 5 510 1.0% $216.3
C
Area 7 SARI 9 6 580 1.0% $516.1
OUNTY Sunflower 30 26 494 5.3% $299.9
SAL BEACH TER aA Talbert 3 3 112 2.7% $57.6
red 1 Total 107 86 4,697 1.8% $3,220.8
T Iry T N a Grade 4 and 5 defects include both isolated(i.e., pipes that can be fixed by point repair)and non-isolated(i.e.,pipes that needs rehabilitation or
Ar Y Area 14 replacement)type pipe.
r °The abandoned pipelines at the Airbase($6,366,516)and the Harvard Area Trunk Sewer($191,784)areas are not included in the total.
HUNTING ION
or Ur
I COSTA ESA
IRVINE •- - •- -
WNW
fects
5 De
3 LW E R'FEiT
Area 6 Baker-Main 0.18 0.12 0.3 42.6 0.7%
Bushard - - - 21.4 -
/ `. Coast Hwy - - - 11.4 -
WPOPT BEACH n Euclid - - - 34.4 -
ea 5
Interplant - - - 16.9 -
Knott 0.44 2.04 2.49 73.2 3.4%
Miller-Holder 0.23 0.23 31.5 0.7%
Newhope-Placentia 0.11 0.04 0.15 30.9 0.5%
Structural Grade Defect Legend: Newport 0.1 0.1 31.5 0.3%
Grade 5 Grade 4 SARI 0.25 0.25 50.3 0.5%
Sunflower 0.39 0.23 0.62 34.8 1.8%
Talbert - - - 8.4 -
Total 1.7 2.43 4.13 387.4 1.1%
a The miles of pipe with grade 4 or 5 defects are indicated only for non-isolated pipes.
5.2 Area Asset Management Summaries
The following AM Summaries document the current state of process areas in both plants and
the collection system. The remainder of this section contains the AM Summaries organized as
follows:
Plant No. 1 Asset Management Summaries
• Preliminary Treatment
• Primary Treatment
• Secondary Treatment—Activated Sludge
• Secondary Treatment—Trickling Filters
• Interplant
• Solids Handling — Digesters
• Solids Handling — Facilities
• Central Power Generation
• Utilities
• Electrical Distribution
Plant No. 2 Asset Management Summaries
• Preliminary Treatment
• Primary Treatment
• Secondary Treatment—Activated Sludge
• Secondary Treatment—Trickling Filters
• Effluent Disposal
• Solids Handling — Digesters
• Solids Handling — Facilities
• Central Power Generation
• Utilities
• Electrical Distribution
Collection System Asset Management Summaries
• Pump Stations
• Pipelines
The AM Summaries are built around a common structure. This structure provides a framework
for continued use and development of the summaries. Key structure elements for AM
Summaries are shown in Figure 5.1 below.
Process Schematic
B!i Provides high-level process schematic to communicate
area function and interrelation of key assets
00 Count of Major Assets
Provides a count of major assets within area
/—� Major Assets Remaining Useful Life
Provides high-level condition summary of area
systems and asset types
Key Issues, Actions & Recommendations
Identifies key issues and planned or recommended
actions to remedy issues
Current & Future Projects Over
Next Ten Years
Identifies timing of current and planned projects
impacting major assets within area
Figure 5.1. Area Asset Management Summary Structure
5.2.1 Plant No. 1 Asset Management
Summaries
This page is intentionally left blank.
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 10 — PLANT NO. 1 PRELIMINARY TREATMENT
Process Schematic Major Assets Remaining Useful Life
Chemical Asset RUL Legend:
Scrubbers (4) • X
ElRUL<5 years
Asset Type 2 W
ca
.
❑ RUL 5-10 years
-CL ❑
Biotower CL RUL 11-15 years
,� •
Scrubbers (2) .................. .....................................
❑ RUL 16-20 years
Bin Loading
Building Effluent Piping - - - _ _ _ 1 _ _ ElRUL>20 years
Screenings i 0 To Landfill
Structural
.......................... ........................
Headworks
Grit General 2 2 1 2 2 2 2
Metering & 3 3
Diversion Bar No.2 Aerated Grit Splitter Mechanical
Structure : :Screens (4) Pumps (5) Chambers (5) Box To Primary
,Treatment Piping - 1 - 1
Influent Sunflower ��11✓, [J (Area 11) -
Trunklines(6) �` Pum ^ Gates/Valves 2 3
Station (2) Gearboxes - 2 - 1 - - - 4 -
Headworks
No. 1
—4Steve Anderson: ,. Pumps (2) / Screens - - - 4 - - - - -
Lift Station (a) Pumps - 3 3 - 3 - - - 3
Interplant + - - - - - - -
i Trunkline :' Conveyors 4 4
•.....................................................................•• y
to Plant No.2 Influent Fans/Blowers 4 3 1 4 4 4 - 4
Trunkline(1) �1
Liquid Solids Odor Alternate Electrical
•••.............................................................• Operators - - - - - 5
Motors - 3 3 1 5 - - 5 -
Variable Frequency Drives - - 3 - 4 - - - 4
Motor Control Centers 2 - 1, 5
Instrumentation
General 4 3 4 4 - 4 -
Major Assets
e e e e Quantities
Metering & Diversion Steve Anderson Lift Station Main Sewage Pumps Grit Chambers or ontL2-1pr
Flowmeters 7 Pump/Motor/VFD 4 Pump/Motor/VFD 5 Grit Chambers 5 Bioscrubbers 2
Gates 26 Flowmeter 1 Headworks#1 Pumps 2 Gates 19 Chemical Scrubbers 4
Sunflower Pump Station Barscreens Gates 15 Stop Plates 10
Acronym Key:
Screw Pumps 2 5/8" Barscreens 2 Splitter Box Flap Gates 5 RUL = Remaining Useful Life;
Motors 2 1" Barscreens 2 Gates 5 Blowers 3 VFD = Variable Frequency Drive
Gearboxes 2 Gates 22 Weir Gates 15 in Loading
Lube Oil Systems 2 Flowmeters 3 Paddle Conveyors 2
Gates 5 Belt Conveyor 1
• ASSET MANAGEMENT 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 10 - PLANT NO. 1 PRELIMINARY TREATMENT
Key Issues
Keyllssues Actions and Recommendations
• P1-105 Construction —This project will rehabilitate most assets Continue to actively monitor the condition of aging assets scheduled for
throughout the preliminary treatment area, however the construction repairs/replacement under P1-105 and develop temporary/minimal solutions
completion date is far in the future. Some assets have very little as applicable until a permanent solution is provided by P1-105. In some
remaining life or have failed already and will need interim solutions instances, failed equipment may need to be replaced and removed from the
before they are addressed by the project. P1-105 scope, but this approach should be minimized.
• Steve Anderson Lift Station —Steve Anderson Lift Station has New pumps without vibration issues are being installed to replace the
experienced vibration issues and equipment failures over the past few existing pumps. These replacements are planned to continue until all four
pumps have been replaced. Vibration of the new pumps should continue to
years. be monitored to confirm their performance.
• Rags— Rags have become an ongoing issue throughout the
preliminary and primary process areas. The prevalence of rags is P1-105 will be replacing the existing 1-inch barscreens with 5/8-inch
likely due to the rise in popularity of"flushable wipes". Rags passing barscreens. This should reduce the number of rags passing the barscreens
the barscreens have caused failures and increased wear on various into the treatment process.
mechanical equipment.
Current and Future Projects
Project No. Project Title Impacted Facilities Description of Work N M le LO �0 I- M
Metering & Diversion, Sunflower Pump 0 Rehabilitate structures of impacted facilities.
P1-105 Headworks Rehabilitation at Plant No. 1 Station, Barscreens, Main Sewage 0 Replace mechanical/electrical/instrumentation as-needed
Pumps, Grit Chambers, Splitter Box, Bin throughout impacted facilities.
Loading, Odor Control 0 Improve grit handling.
FE19-04 Sunflower Pump Station Repairs Sunflower Pump Station 0 Rehabilitate Sunflower Pump Station.
FE18-11 Headworks Explosive Gas Monitoring Metering & Diversion, Odor Control Install Lower Explosive Limit monitoring system to detect explosive
Systems at Plant No. 1 and No. 2 as.
X-044 Steve Anderson Lift Station Rehabilitation Steve Anderson Lift Station 0 Rehabilitate mechanical, electrical, and instrumentation.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction Maintenance Project CIP = Capital Improvements Program; FY= Fiscal Year
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 11 - PLANT NO. 1 PRIMARY TREATMENT
Process Schematic Major Assets Remaining Useful Life
Chemical
Scrubbers (4) • •
IL
Sludge and Scum to Lu CL IL IL
Solids Handling(Area 15)
CIVII
•...............................t.......................
Effluent Piping 4 2 2 5 5 3 - - 1 1 -
East Basin Circular
Distribution Primary Structural
Box Basins(3)
c To Secondary Structures 1 3 3 2 3 3 3 4 2 3 2 2
Treatment
(Area 12):M0 Cover 1 2 2 3 3 3 3 3 2 2 2 -
Waste Side
From Preliminary Stream Pump *F M
Treatment Station(3)
(Area 10) Drains Piping - - - - - - 3 - - - - -
jF
"'�" � ♦ Gates/Valves 3 5 5 5 5 5� 3 3 3 3 3 2
Rectangular
Primary Sludge/Scum Collection System - 5 5 5 5 - - - 3 4 -
Basins(26)
To Secondary Sludge Pumping System - 5 5 3 3 3 - - - 3 4 -
From Trickling Filter Treatment
(Area 12) Scum Pumping System - 5 5 3 3 3 - - - 4 4
Sludge Pump . . .> -
(Area 12) ;'
Electrical
Sludge and Scum to General 3 3 3 3 3 2 - 2 2 3
Solids Handling(Area 15)
Instrumentation
Liquid Solids Odor Alternate General 3 3 3 3 3 3 - 3 3 3
RUL Legend:
❑ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years ❑ RUL 16-20 years ❑ RUL >20 years
Major Assets
MajorQuantities Major Assets Quantities Major Assets Quantities Acronym Key:
Rectangular Primary Basins Circular Primary Basins Primary Odor Scrubber Complex EBDB: East Basin Distribution Box; FeC13= Ferric chloride;
Basins 26 Basins 3 Chemical Scrubbers 4 HCI= Hydrochloric acid; NaOH= Sodium hydroxide;
PB = Primary Basin; PISB: Primary Influent Splitter Box;
Thickened Sludge Pumps 9 Sludge Pumps 4 HCI Tanks 1 WSSPS: Waste Sidestream Pump Station
Dilute Sludge Pumps 4 Scum Pumps 3 HCI Pumps 2
Dilute Sludge Sumps 2 Chemicals NaOH Tanks 1
Scum Pumps 12 Polymer Tanks 4 NaOH Pumps 5
Scum Pits 6 FeCI3 Tanks 1 Bleach Tanks 1
Waste Sidestream Pump Station 1 Bleach Pumps 8
Pumps 3
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 11 — PLANT NO. 1 PRIMARY TREATMENT
Key Issues
Keylssues Actions and Recommendations
• Rectangular Primary Basin —The rectangular A number of projects are planned to address rectangular primary basin issues and reliability
primary basins experience relatively frequent including MP-462, P1-133, and X-017. However, these projects cannot make the rectangular
issues that require maintenance. These issues basins maintenance free. OCSD should expect to dedicate a significant amount of maintenance
require ongoing attention from maintenance and labor to these basins, especially during times when capacity is reduced by projects. Also, a
can affect Plant No. 1 treatment capacity. planned Preventative Maintenance approach should be taken for continued maintenance on the
mechanical parts within the basins after work is complete on MP-462.
• Construction Sequencing —There are many
upcoming projects that will perform work on the . Continue to holistically assess the capacity/treatment consequences of the upcoming projects,
Plant No. 1 primary treatment system. These especially if schedules change during design and construction. Perform a study to understand if
projects are largely interdependent on one another phasing the replacement of the circular primary basins under P1-126 is feasible.
and will temporarily impact the primary capacity at
Plant No. 1.
• GWRS Final Expansion —The final expansion of OCSD is executing a number of projects to prepare for the GWRS Final Expansion. The most
OCWD's GWRS system is expected to be directly applicable is P2-122 which will provide additional flow to OCWD from Plant No. 2 while
complete in 2023 and will produce 130 MGD of also increasing OCSD's flexibility to route flows between Plant No. 1 and Plant No. 2. The
purified recycled water. This will require OCSD to optimization of flow routing will be an ongoing consideration for OCSD operations and should be
provide more flow to OCWD. periodical) re-evaluated as operating conditions change.
Current and Future Projects
Project No. Project Title pacted Facilities Description of Work —
LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
PRN-00563 P1-33/37 Scum Study Primary Basins 6-31 • Perform a study to determine the best solution to the various scums
system issues, such as issues for the scum pumping system.
Primary Basin Sludge Collections System • Replacement of mechanical parts in 9 rectangular basins. This is
MP-462 Rehabilitation at Plant No. 1 (Phase 3) Primary Basins 6-15 Phase 3 of a three phased approach for the scum/sludge collection
system.
PRN-00567 Plant No. 1 Primary Basin Rebar Protection Primary Basins 6-15 • Repair protect exposed rebar.
Blanket Contract
P1-133 Primary Sedimentation Basins No. 6-31 Primary Basins 6-31 • Upgrade of the sludge pumping system. Structural repair of
Reliability Improvements at Plant No. 1 launders in PISB. Repair of foul air system.
P1-126 Primary Clarifiers Replacements and Primary Basins 3, 4, and 5 • Replace primary basins 3, 4, and 5. Rehabilitate associated
Improvements at Plant No. 1 conveyance pipes and structures. Demolish Primary Basins 1-2.
X-017 Plant No. 1 Primary Clarifiers 6-37 Primary Basins 6-31 • Major rehabilitation of primary basins 6-31.
Rehabilitation
X-079 Primary Scrubber Rehabilitation Project at Odor Control • Replacement of the Plant No. 1 primary basin air scrubbing system.
Plant No. 1
X-006 Waste Sidestream Pump Station Upgrade Waste Sidestream Pump Station • Pump station rehabilitation and capacity increase.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction ❑ Maintenance Project CIP = Capital Improvements Program; FY = Fiscal Year; GWRS = Groundwater Replenishment System; MGD = Million Gallons per Day;
OCSD = Orange County Sanitation District; OCWD = Orange County Water District; PISB = Primary Influent Splitter Box
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 12 — PLANT NO. 1 SECONDARY TREATMENT — ACTIVATED SLUDGE
Process Schematic Major Assets Remaining Useful Life
From Primary Effluent
Pump Station W%
(Area 12) ` To Plant Water
Pump Station
(Area 17)
Primary Effluent AS1 Aeration Secondary r .
Distribution Box 2
From Primary Basins(11) Clarifiers(27)/ To Effluent Asset Type coTreatment •�fi �„ — —> Disposal •
'""�k(Area 11) (Area 14)
- AS1 Return Y ..
Activated Sludge
Pumps (4) " ��
. • •
u � �
AS1 Waste
Activated Sludge Civil
Pumps(4)
4146. To solids Effluent Piping 4 - 3 3 3 5 - - - - - - - 1 1 1 4 -
Handling
AS2 Aeration Secondary (Area 15) Structural
Basins(6) Clarifiers(6)
_ ` S Buildings - 2 2 - - 2 - - 1 - - - - - - - 4 -
Ac Pumps (12)Sludge � � � G�...,.. _,....�.....
AS 2 Return
• w... R
-4 OCWD Groundwater Structures 4 3 - 2 3 - - 1 - 1 1 - 1 1 1 1 4 -
To Plant Water To Effluent Replenishment Mechanical
Pump Station Disposal System Screenings
(Area 17) (Area 14) Facility
AS2 waste Piping 3 2 3 3 5 3 2 2 2 2 2 2 - - -
4 4
Activated Sludge Pumps - - - - 3 3 - - - - 3 3 - - - 5 5
Pumps (6) To Solids
0 Handling Diffusers = - - 4 - - - - - 4 - - - - - - - -
40 (Area 15)
Mixers - - 3 - - - - - 2 - - - - - - - -
Liquid Alternate Solids Clarifier/DAFT Moving Mechanism - - - - 2 - - - - - - - - - - - 4 -
Blowers - - 3 - - - - 2 - - - - - - - - -
Key Issues Drain Gates& Inlet Gates 4 - - 3 1 3 - - - - 2 2 - - 1 2 - - -
HVAC &Ventilation - 3 - - - - - 2 - - - - - - - - -
Keylssues Actions and Recommendations
- - - - - - - - - - - - - - - - -
• Corrosion assessment in 2016 showed several locations of corrosion on Chemical/polymer Facility
• Activated Sludge the wall between reactors and steel re-bar support chairs missing. Electrical
Plant No. 1 —AS1 is Baffle wall supports and vertical airpipes were damaged on some of the Variable Frequency Drives
an aging facility. basins and are monitored on remaining basins.
• Instrumentation is monitoring and replacing the equipment as needed. Motor Control Centers - 4 - 4 4 4 4 - - 2 2 2 2 - - - 3 3
• Activated Sludge • Diffusers for activated sludge plants will be replaced in-house by Instrumentation-
Basins Diffusers Maintenance.
• Primary Effluent PLCs, Flow Meters - 5 5 5 5 5 5 - 2 2 2 2 2 - - -
Distribution Box 2 Demolished by P1-126.
• Primary Effluent 0 PEPS Pump 1 will be repaired in 2020 and the pump station will be RUL Legend:
Pump Station demolished by a future project P1-126 . ❑ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 years RUL >20 years
Acronym Key:
AS1 =Activated Sludge Plant No. 1; AS2 =Activated Sludge Plant No. 2; DAFT = Dissolved Air Flotation Thickener;
HVAC=Heating, Ventilation, and Air Conditioning; OCWD=Orange County Water District;
PEDB1 = Primary Effluent Distribution Box 1; PEDB2 = Primary Effluent Distribution Box 2;
PEPS = Primary Effluent Pump Station; PEPS 2 =Primary Effluent Pump Station 2; PLC = Programmable Logic Controller;
PS= Pump Station; RAS = Return Activated Sludge; RUL=Remaining Useful Life; WAS =Waste Activated Sludge;
WSSPS2=Waste Sidestream Pump Station 2
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 12 — PLANT NO. 1 SECONDARY TREATMENT — ACTIVATED SLUDGE
Major Assets
Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities
Primary Effluent Pump Station AS1 Secondary Clarifiers AS2 Aeration Basins Waste Side Stream Pump Station 2 Dissolved Air Flotation Thickeners
Building 1 Secondary Clarifiers 26 Aeration Basins 6 Pumps 2 Concrete Tanks 6
Wetwell 1 Inlet gates 78 Inlet gates 6 Structure 1 Mechanical Sweep 6
Pumps 2 Sludge collectors 52 AS2 Blower Building 2 Primary Effluent Distribution Box 1 Recycle Pumps 12
Discharge Valves 3 AS1 RAS PS/WAS PS Blower Building 1 Structure 1 Retention Tank 6
AS1 Aeration Basins RAS PS Building 1 Blowers 4 Gates 1 TWAS Pumps 12
Aeration Basins 10 RAS Pumps 5 AS2 Secondary Clarifiers Primary Effluent Distribution Box 2 DAFTs Polymer System
Inlet gates 10 WAS Pumps 4 Secondary Clarifiers 6 Structure 1 Storage Tank 2
AS1 Blower Building 1 Primary Effluent Pump a ion 2 Sludge collectors 6 Gates 11 Mix Tank 2
Blower Building 1 Structure 1 AS2 RAS PS/WAS PS AS1 and AS2 Junction Boxes Polymer Transfer Pumps 2
Blowers 5 Gate 1 RAS Pumps 12 Junction Box Structures 8 Feed Pumps 6
WAS Pumps 6
Surface Wasting Pumps 6
Scum Pumps 6
Acronym Key:
AS1 = Activated Sludge Plant No. 1; AS2 = Activated Sludge Plant No. 2; DAFT = Dissolved Air Flotation Thickeners;
PS=Pump Station; RAS = Return Activated Sludge; WAS =Waste Activated Sludge; TWAS = Thickened Waste Activated Sludge
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 12 — PLANT NO. 1 SECONDARY TREATMENT — ACTIVATED SLUDGE
Current and Future Projects
Project N ct Title Impacted Facilities Description of Work Q T_ N M 4 Ln W r- 00 0)
LL LL UJ11!11111117 LL LL
PRN-00516 PEPS Pump#1 Mechanical Repair PEPS 0 Repair of PEPS Pump#1.
PRN-00520 AS1 Blower flowmeter modifications AS1 Blowers 0 Add flow conditioner to improve flow readings.
PRN-00478 Plant No. 1 AS2 Clarifier#31 Catwalk- Coatings AS2 Clarifier#31 0 Coating repair.
PRN-00375 Plant No. 1 AS2 blower silencer piping modification AS2 blowers Provide access to service the blowers.
PRN-00402 Plant No. 1 activated sludge clarifier lighting AS1 Clarifiers 1 to 14 lighting 0 Replace 16 light poles and fixtures.
replacement
MP-395 AS1 Influent gate assessment and repair AS1 Basins 3, 4, 5, 6 0 Modify the AS1 Basins 3 to 6 influent gates.
P1-129 Return Activated Sludge Piping Replacement at AS1 AS1 RAS Pipes • Replace the RAS pipes from the RAS pumps to the
basins.
FIE 15-07 Secondary Treatment and Plant Water VFD Replacing RAS pumps VFDs • Replace RAS pumps.Replacement
X-043 DAFT Demolition at Plant No. 1 DAFTS Demolish DAFTS since the new thickening centrifuges are
in service and DAFT is no longer needed.
X-048 AS1 Aeration Basin and Blower Rehabilitation AS1 Aeration Basin and Blower 0 Major rehabilitation of the basins and blowers.
X-049 AS1 Clarifier and RAS PS Rehabilitation at Plant No. AS1 Clarifier and RAS PS 0 Major rehabilitation of the clarifiers and RAS pump station.
Types of Project Legend: Acronym Key:
CIP - Planning CIP — Design CIP -Construction Maintenance Project AS1 =Activated Sludge Plant No. 1; AS2 = Activated Sludge Plant No. 2; CIP=Capital Improvement Program; FY=Fiscal Year;
DAFT = Dissolved Air Flotation Thickeners; PS=Pump Station; RAS = Return Activated Sludge; WAS =Waste Activated Sludge;
TWAS = Thickened Waste Activated Sludge
This page is intentionally left blank.
2019
ASSET MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 12 - PLANT NO. 1 SECONDARY TREATMENT - TRICKLING FILTERS
Process Schematic Major Assets Remaining Useful Life
Asset RUL Legend:
■ RUL <5 years
❑ RUL 5-10 years
Asset Type ME LL
Trickling Filter Trickling Filter ❑ RUL 11-15 years
Primary Effluent Influent Trickling Secondary
From Primary Junction Box Pumps (3) Filters(2) Clarifiers(2) E u 0 a ❑ RUL 16-20 years
Treatment To Effluent
(Area 11) — , (Area 14) ❑ RUL >20 years
1 Civil
Sludge Effluent Piping 1 1 1 1 Acronym Key:
Scum Waste Side Stream PLC = Programmable Logic
♦ Structural
�> Pump Station Controller;
(Area 11) Buildings - 1 1 - RUL = Remaining Useful
Primary Effluent Primary Effluent 00 Life
Distribution Box 1 Pump Station (3) < Structures 1 1 1 1
To Aeration
I - Basins Trickling Filter Mechanical
(Area 12) Sludge Pump (1)
To Solids Piping 2 2 2 2
�Handling
� Sludge (Area 15) Pumps 3 - 3 -
To Effluent
Distributor Drive - 3 - -
♦ ♦ To Primary
y Disposal Sludge y Treatment Ventilation Fans - 3 - -
(Area 14) (Area 11)
Trickling Filter Media - 4 - -
Clarifier Moving Mechanism - - 3 -
Liquid Solids Alternate Valves, Gates - - - 2
Electrical
Major Assets
Motor Control Centers 3 3 3 -
Quantities Variable Frequency Drives 3 5 -
Trickling Filter Pump Station
Instrumentation
Structure 1
Trickling Filter Pumps 3 PLCs & Flow Meters 3 3 3 -
Trickling Filters
Trickling Filter Basins 2
Rotary Distributor 2
Recirculation Fans 8
Secondary Clarifiers
Circular Clarifiers 2
Sludge Collector 2
Junction Boxes
Structure 6
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 12 — PLANT NO. 1 SECONDARY TREATMENT — TRICKLING FILTERS
Key Issues
Keylssues Actions and Recommendations
• Trickling Filter Sludge Pumps—Currently, only one sludge pump is • Project FE19-03 was created to replace the trickling filter's sludge and scum
in service. pumps.
• Trickling Filter Influent Pumps—VFDs are obsolete and need to be • Clearinghouse approved the replacement of the VFDs (PRN-00492)and
replaced. Replacement parts are not available. adding a second source of power from SWGR-TFB bus to Drive#1.
• Several damaged cables were replaced by Maintenance in the past, and
• Electrical — Low voltage cable failure. Clearinghouse approved a project to assess the remaining low voltage cables
and replace the damaged cables. PRN-00409 .
• Odor Control —The Trickling Filters are open and are a source of foul • Trickling Filter Bleach Test at Plant No. 1 (RE18-1)to study the performance
air at Plant No.1. of adding bleach to control the odors.
Current and Future Projects
Project No. M Q
14
Impacted Facilities Description of Work N C4
LL
FE19-03 Trickling Filter Sludge and Replace the sludge pump with two new pumps, and
FE19-03 Scum Pumps Replacement at Plant Sludge pumping remove 3 scum pumps with straight piping.
No. 1
Snail Control at Plant No. 1 Trickling • Install permanent caustic dosing pumps and pipes to
PRN-00414 Filters Trickling Filters dose caustic to the Trickling Filters. Currently, Operations
is using caustic totes.
PRN-00492 Plant No. 1 Trickling Filter Pumps VFD Trickling Filters Pump Station • Replace the obsolete VFDs on the Trickling Filter influent
replacement (3 pumps) pumps.
PRN-00409 Low Voltage Cable Assessment Low voltage cables from Power . Assess and replace the damaged cables.
Building 8 to the Trickling Filters
RE18-01 Trickling Filter Bleach Test at Plant Trickling Filters • A research project to study the impact of dosing bleach in
No. 1 controlling the odors.
X-015 Trickling Filters Facilities Major rehabilitation project • Replace the Trickling Filter Feed Pumps, distribution
Rehabilitation at Plant No. 1 arms and media, and secondary clarifier mechanisms.
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP— Design CIP - Construction ❑ Maintenance Project CIP = Capital Improvements Program; FY= Fiscal Year; VFD = Variable Frequency Drive
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 14 - PLANT NO. 1 INTERPLANT
Process Schematic Major Assets Remaining Useful Life
Santa Ana 911111111�
Plant No. 1 Facility Asset RUL Legend:
Corridor
2 :2 ■ RUL <5 years
❑ RUL 5-10 years
Asset Type
❑ RUL 11-15 years
..
_ El RUL 16-20 years
Primary
Effluent SEJB ❑ RUL >20 years
From Primary
Civil
Treatment(Area 11)
Primary Effluent Pipe - - - - - - 3 2 4 1 - - Acronym Key:
Effluent ' Gas - - - - - - - - - - 1 - - EJB = Effluent Junction
TF SEJB-2 EJB Structural Box; PE = Primary Effluent;
rfir� . InterplantTrunkline PEDB2 = Primary Effluent
From Trickling ��
"" F' Structure 1 3 2 1 4 - - - - - - -
_ _ .� to Plant No.2 Distribution Box 2;
Filters PEJB1 = Primary Effluent
(Area 12) Secondary (Area No
Effluent Mechanical Junction Box 1;
Sluice Gates 3 - 3 - - - - - _ _ _ _ RUL= Remaining Useful
SEJB-7 Life; SE = Secondary
Butterfly Valves - - - - - - - - - - - - Effluent; SEJB =
SEJB-3 Electrical Secondary Effluent
From PEDB2 Junction Box;
(Area 11) — Fiber Optic - - - - - - - - - 1 - _ 1 SEJB2 = Secondary
Primary Effluent Junction Box 2;
Effluent SEJB3 = Secondary
From Secondary Effluent Junction Box 3;
Treatment SecondarySEJB = Secondary Effluent
(Area 12)
Effluent Junction Box 7;
TF =Trickling Filter
Liquid Alternate
Major Assets
QuantitiesMajor Assets Quantities Major Assets
Plant No. 1 Facility d&= Santa Ana Corridor Brookhurst Corridor
Junction Boxes 6 Large Diameter Piping 3 Large Diameter Piping 1
Gates 13 Fiber Optic 1 Ellis/Bushard Corridor
Butterfly Valves 5 Communication Fiber Optic 1
Large Diameter Piping 6 Digester Gas Piping 1 Communication
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 14 - PLANT NO. 1 INTERPLANT
Key Issues
Keylssues Actions and Recommendations
• Maintenance of Gates, Valves, & Mechanical Equipment—
Mechanical components of the various junction structures are not Ensure that mechanical equipment is routinely exercised to prolong its life
typically operated duringnormal plant operation.
and ensure its availability/function when needed.
• Warranty of J-117A—Determine the status of the recent interplant • Make necessary repairs and corrections as identified.
piping repairs that were performed as part of J-117A.
Current and Future Projects
ImpactedProject No. Project Title — —
1 6� A
GWRS GWRS Pump Station 66" PE 0 Install new OCWD force main within existing 66" interplant pipe
PRN-00522 EJB Coating Repairs EJB 0 Replacement and recoating of various piping and supports
MP-657 Santa Ana River Erosion Control Interplant Piping 0 Correction of existing earthen slope above the interplant pipes
X-XXX PEJB-1 & Piping Rehabilitation PEJB-1 0 Rehab the existing junction structure and associated piping
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP— Design CIP - Construction Maintenance Project CIP = Capital Improvement Program; EJB = Effluent Junction Box; FY= Fiscal Year; GWRS = Groundwater Replenishment Program;
OCWD = Orange County Water District; PE = Primary Effluent; PEJB = Primary Effluent Junction Box; SE = Secondary Effluent
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 15 — PLANT NO. 1 SOLIDS HANDLING — DIGESTERS
Process Schematic Major Assets Remaining Useful Life
Chemical Carbon Asset RUL Legend:
Gas Scrubbers (3) Scrubbers (2)
Gas Holder Compressors (3) _ ❑ RUL <5 years
To Central . -
— • • ❑
• RUL 5-10 years
Generation ��
System �.......................... ❑
(Area m 2RUL 11-15 years
. . . . . . . . . . . .
From Primary Sludge ❑ RUL 16-20 years
Treatment Blending CIVII
(Area en Tanks(3)
Effluent Piping 2 2 2 2 2 2 2 2 2 2 2 2 - El RUL >20 years
From Primary From Secondary i Structural
Treatment Treatment Acronym Key:
(Area 11) (Area 12) Blended Sludge Digester 1 1 1 1 1 1 1 1 1 1 1 1 - PLC = Programmable Logic
Centrifuge Controller;
Sludge Thickened Sludge Thickening Mechanical RUL = Remaining Useful
Scum Digesters (10) pumps (6) Centrifuges (3)
�3
Piping 2 2 2 2 2 2 2 2 2 2 2 2 4 Life
Centrifuge r-' Chemical Pumps - - - - - - - - - - - - 4
thickened _ _ _ _ _ _ _ _ _ _ _ _ 4
sludge Centrate Ferric Control System
Holding Dewatering Centrate Sludge Mixing Pumps 2 2 2 2 2 2 2 2 2 2 2 2 -
Digesters (2) Centrifuges (3) pumps (3)
rn Interplant Sludge Recirculation & -
I:�,rr� Filtrates Trunkline Heating System - - 2 2 2 2 2 2 2 2 2 2
to Plant No.2
Cake Transfer Silo Discharge Hot Water System - - 2 2 2 2 2 2 2 2 2 2 -
Pumps (3) Tanks (4) Chute Sludge Transfer Pumps 2 2 2 2 2 2 -
—� Electrical
Solids Gas Odor Motor Control Centers 2 2 2 2 2 2 2 2 2 2 2 2 -
Instrumentation
PLCs & Flow Meters 2 2 2 2 2 2 2 2 2 2 2 2 -
Major Assets
Major Assets Quantitiesis
naerobic DigestersV 7WZter
sters (Continued)
Digesters (7-16) 10 ation10
Holding Digesters (5&6) 2
Sludge Mixing Pumps 22 Heat Exchangers 10
Grinders 10+3 Bottom Sludge Pumps 5
Sludge Recirculation 10 Digesters Transfer Pumps 3
Pumps Ferric System
Storage Tanks 2
Feed Pumps 2
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 15 — PLANT NO. 1 SOLIDS HANDLING — DIGESTERS
Key Issues
Keylssues Actions and Recommendations
• High Rate Mixing Pumps mechanical seals failure—The high rate • There are several efforts by Maintenance and Engineering to reduce the
mixing pumps are experiencing higher than expected failures of the failure rate including precision alignment of the pumps, studying sludge
mechanical seals. i ing supports PS19-01 and monitoring the vibrations.
• The PS15-06 Seismic Evaluation of Structures at Plant Nos. 1 and 2 has
• Structures—Seismic risk. identified lateral Spreading as the main seismic risk for the digesters.
Current and Future Projects
Project No. Project Title Impacted Facilities Description of W
Digester Ferric Chloride Piping Replacement at This project will replace the digester ferric chloride
P1-135 Plant No. 1 Digesters, ferric dosing system piping, valves and appurtenances to its point of
connection with the digesters.
MP- 563 Plant No. 1 digester 9 & 10 Pump Work Digesters 9 and 10 mixing pumps 0 Adding access platforms for maintenance activities.
Platform Replacement
MP -561 Plant No. 1 Digesters 8 and 11 Area Lighting Digesters 8 and 11 0 Relocate existing warehouse.
Installation
MP-588 Digester 7 &8 Sludge Pipeline Improvements Digester 7 and 8 sludge pipes 0 Adding flexibility in transferring sludge.
MP-610 CP-DIG LEL Area Safety Monitoring The LEL monitoring system in Digester 11 to Upgrading the LEL monitors.
Obsolescence 16 pump room and tunnels
PS19-01 Digester 6 Pipe Stress Analysis at Plant No. 1 Digester 6 high-rate mixing pumps Performing pipe stress analysis to improve pipe
supports if needed.
N/A Digester Cleaning On-going maintenance activity Cleaning the digesters and performing preventive
condition assessment every 5 to 7 years.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction ❑ Maintenance Project CIP=Capital Improvement Program; CP=Control Panel; DIG=Digester; FY=Fiscal Year;
LEL= Lower Explosive Level; N/A=Not Applicable
• 1
Lk
2019 AUET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 15 - PLANT NO. 1 SOLIDS HANDLING - FACILITIES
Process Schematic Major Assets Remaining Useful Life
Chemical Carbon Asset RUL Legend:
Gas Scrubbers (3) Scrubbers (2)
Gas Holder Compressors (3) ❑ RUL <5 years
Asset To Central �� ❑
-► RUL 5-10 years
Generation
System(Area 16)
❑ RUL 11-15 years
..................................... .................................,
From Primary Sludge Civil ❑ RUL 16-20 years
Treatment Blending
Tanks (3) Effluent Piping - 1 1 1 - 1 3 3
(Area 11) ❑ RUL >20 years
( Structural
From Primary From Secondary j,!' .'' Structures - 1 - - - 1 - 3 Acronym Key:
Treatment Treatment
(Area 11) (Area 12) Buildings - - 1 1 - 1 2 _ RUL= Remaining Useful
Blended Sludge Life;
Centrifuge Mechanical PLC=Programmable Logic
Sludge Thickened Sludge Thickening Piping 1 - 1 1 1 1 3 Controller
Scum Digesters (10) Pumps (6) Centrifuges (3) p g
_ Pumps-grinders - 1 1 1 1 1
Centrifu e Boilers& Heat Exchangers 2 - - - - - - -
9 g
thickened - - - -
sludge Cenfrate Centrifuges - 1 1
Dewaterin Biofilters and carbon media - - - - 1 - - -
Holding g Centrate
Digesters (2) Centrifuges (3) Pumps (3) Chemical/polymer System - - 1 1 1 - - -
a. Interplant
Trunkline Gas Compressors - - - - - - 4 -
Filtrate to Plant No.2
Gas Dryer - - - - - - -
Cake Transfer Silo Discharge
Pumps (3) Tanks (4) Chute Gas Flares -
Silo Cake Conveyors - - - - - 1 - -
-� Silo Sliding Frames - - - - - 1 - -
Solids Gas Odor Electrical
Variable Frequency Drives - 2 2 2 - 2 - -
Motor Control Centers 2 1 1 1 1 1 4 -
Instrumentation
PLCs & Flow Meters 1 1 1 1 1 1 5
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 15 — PLANT NO. 1 SOLIDS HANDLING — FACILITIES
Major Assets
e e Quantities
hickening System Thickening System (Continued) Chemical Equipment(Continued) Dewatering Odor Control Gas Handling
Sludge Blending Tanks 3 Centrate Wetwell 1 Polymer Mixing/Aging 6 3-Stage Packed Tower 3 Low Pressure Gas Holder 1
Thickening Grinders 3 Centrate Pumps 3 Tank Scrubbers Gas Compressors 3
Centrifuge Feed Pumps 3 Chemical Equipment Polymer Make-Down Unit 4 Carbon Media 2 Gas Dryer 1
Thickening Centrifuges 3 Thickening Polymer Feed 3 Dewatering System Truck Loading Gas Flares 3
Thickened Sludge Wet Pumps Dewatering Grinders 2 Cake Storage Silos 4 Boiler 1
Dews 3 Datering Polymer Feed
Wells Dews 3 Centrifuge Feed Pumps 3 Cake Silo Transfer Pumps 4
Pump
Thickened Sludge Pumps 6 Dewatering Centrifuges 3 Stand-by Truck Loading
1
Cake Transfer Pumps 3 Bay
Key Issues
Keyllssues Actions and Recommendations
• Maintainability of the Equipment—There are several Most of the improvements will be done by Maintenance.
improvements that are needed for Thickening and Dewatering Area PRN-00505 was approved by the Clearinghouse for safety improvements.
including lighting improvement, equipment access for maintenance, MP-669 was approved by the Clearinghouse regarding equipment access
instrument air and power access and improving drains. and platform installation.
• Gas Handling System — Gas compressor system is aging and 0 J-124— Digester Gas Facilities rehabilitation in
needs replacement of major units. 0 Gas compressors repair and gas compressor overhaul by Maintenance.
• Gas Dryer—Out of service. Currently, gas goes through a heat • The gas dryer refrigerator system will be replaced by J-124 Project.
exchanger and condensate drop out.
Current and Future Projects
ImpactedProject No. Project Title
J-124 Digester Gas Facilities Rehabilitation Gas compressors, dryers, and flares Replace the entire gas handling system including the gas
compressor building.
MP-659 New Floor and Equipment Drains for the Truckloadin
Truckloading Basement g Facility • Improving the drainage in the basement.
P1-101 Sludge Dewatering and Odor Control at Thickening centrifuges, dewatering 0 Construction of new thickening and dewatering and odor control
Plant No. 1 centrifuges and odor control facility and major rehabilitation of truck loading facility.
FE 16-06 Fuel Cell Facilities Demolition None 0 Demolition of concrete pads, pavement and buried utilities.
PRN-00505 Safety Improvements at the Thickening and Thickening and Dewatering Building 0 Improving safety outside of the thickening and dewatering building.
Dewatering Building
MP-669 Truckloading and silo's slide frame Truckloading slide frame 0 Improve access to the equipment for maintenance activities.
conveyor motor platform
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP— Design CIP - Construction ❑ Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 16 — PLANT NO. 1 CENTRAL GENERATION
Process Schematic Major Assets Remaining Useful Life
To Digester
(Area 15) X'E ,c,,
Chiller Cold Water
'00Steam
Asset Type
Buildings
goo oo�
.o°o 000
• 0 n 0a.
Hot Water
Structural
CL
Buildings - - - - - - - - - - - - - - - - - - 1
Electrical Mechanical
Generator/ General 4 4 4 3 3 3 3 3 3 3 3 5 5 5 - - -
Combustion
From Solids Engine To Electrical HVAC - - - - - - - - - - - - - - - - - - 3
Handling ' Distribution
(Area 15) Compressed (Area 18) Lube Oil System 3 3 3 - - - - - - - - - - - - - - - - -
Digester Gas r ,+� Electrical
General 4 4 4 - - - - - - - - 3 3 3 3 5 5 - -
Cooled Water Switchgear 4 4 4 - - - - - - - - - - - - - - - -
Instrumentation
From General 3 3 3 3 3 3 3 3 3 4 4 5 5 - -
Digester Gas Other
(Area 15) RUL Legend:
RUL <5 years F1 RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years
Acronym Key:
HVAC=Heating, Ventilation, and Air Conditioning; Inst.=Instrument; OX1=Oxidizer; RUL=Remaining Useful Life;
Major Assets SCR= Selective Catalytic Reduction
Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities
Engine Generator Engine Emission Control Building Air Compressors
Gas Engine (12 Cylinder) 3 OXI Catalyst 3 Elevator 1 Engine Starting Air 2
Electrical Generator 3 SCR Catalyst 3 Piping Various Instrument Air 2
Engine Lube Oil System 3 Urea Injection System 3 HVAC 41
Cooling System Heat Recovery System Ventilation Exhaust Fans 5
Absorption Chiller 2 Heat Recovery Boiler 3
Deaerator Vessel 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 16 — PLANT NO. 1 CENTRAL GENERATION
Key Issues
Keylssues Actions and Recommendations
• Gas Engine Generator Reliability— Monies shall be spent to address Engine Overhauls (ongoing).
aging components and systems required to operate the Central Generation • Replace obsolete systems (i.e. Battery Backup, Switch Gear, etc.).
Engines.
• Engine Lube Oil System—The Lube Oil Centrifuges are no longer • Install new instrumentation and controls onto the existing 2 units.
operational.
• Plant Water Piping —The plant water(i.e., Cooling Water) piping has Replace all plant water piping in the basement of Central Generation.
degraded and is in need of replacement.
• Emission Control System —The Housings on the Oxidizer Catalysts are . Analyze existing deficiencies and design new Catalyst Housings.
failing prematurely.
Current and Future Projects
ism A:
Project No. Project Title acted Facilities
AL L I
P1-127 Central Generation Rehabilitation Central Generation Facility Wide • Rehabilitation of Gas Engine Support Systems.
FE17-03 Battery Storage System Plant Wide 0 Install batteries for electricity storage purposes.
X-077 Switch Gear Replacement Engine Generator . Install new Switch Gear for the engines.
FE19-02 Plant Water Pipe Rehabilitation Plant Water Piping 0 Replace existing plant water piping with new.
PRN-00211 Engine Lube Oil System Controls Upgrade Engine Generator Install new instrumentation and controls onto the existing oil
centrifuge units.
MP-187 Public Address System Rehabilitation Central Generation Facility Replace the Public Address System at the Central Generation
Facility.
MP-227 Starting Air Compressor System StartingAir Compressor System •
Rehabilitation P Y Rehabilitation of the Air Compressors.
PRN-00248 Engine Overhauls Engine Generator 0 Overhaul the engines as needed (ongoing).
PRN-00283 Elevator Rehabilitation Building Elevator 0 Rehabilitate the existing elevator.
PRN-00322 Lube Oil Filter Catwalk Engine Generator 0 Install Lube Oil Filter catwalks for maintenance purposes.
MP-608 Engine Ignition and Controls Upgrade Engine Generator 0 Replace the existing engine ignition, controls, and fuel system.
PRN-00525 Battery Backup Rehabilitation Battery Backup 0 Replace the existing backup batteries for the switch gear.
Types of Project Legend: Acronym Key:
CIP - Planning CIP — Design CIP -Construction Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 17 - PLANT NO. 1 UTILITIES
Process Schematic Major Assets Remaining Useful Life
-IF Im Asset RUL Legend:
❑ RUL <5 years
❑ RUL 5-10 years
Cly City Water Pump Station Seoonda, Plant Water Pump Station ❑ RUL 11-15 years
SuppM Effluent Civil
�� ❑ RUL 16-20 years
tx�> (x�) (xa) Piping 3 3 2
ElRUL >20 years
Structural
Pump Station 1 3 - - Acronym Key:
• • • RUL= Remaining Useful
.. Tanks 3 - - - Life;
• Mechanical PLC=Programmable Logic
•• Controller
Pumps 3 3 - -
Instrument Air
Pla-lAr Strainers - 3 - -
Orange County Air Compressors
waterQstrict • Compressors - - -
Reclaimed
Water System Ventilation System 2 3
(xa) ''' Electrical
Motor Control Centers 1 2 - -
•. � Variable Frequency Drives 3 1 - -
Instrumentation
PLCs, Flowmeters 1 1 - 1
Major Assets
1
City Water
Pumps 7
Tanks 3
Piping 10.6 Miles
Plant Water
Pumps 4
Strainers 3
Piping 12.5 Miles
Reclaimed Water
Piping 5.4 Miles
Plant Air
Compressors 4
Plant Air Piping 4 Miles
Instrument Air Piping 3.5 Miles
' • ASSET MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 17 — PLANT NO. 1 UTILITIES
Key Issues
Keylssues Actions and Recommendations
• Plant/Instrument Air Lines—Severe • Current plan is to run to fail and repair the lines as they fail. In addition, if opportunity arises through future
corrosion issues. CIP or FE projects within areas where known airs stem deficiencies exist, we will address them at the time.
• City Water Pump Station — Pumps • The three medium pumps at the City Water Pump Station continuously run causing excessive wear. There
are possibly undersized. are 1 smaller jockey pumps that run very infrequently. Study is needed to properly size the pumps at the
station to meet the current needs of the plant.
• Reclaimed water is meant to be a back up to plant water and to provide necessary support to Central
Generation. When the pressure on the plant water side drops, the plant becomes in need of reclaimed water
• Reclaimed Water System —This to compensate for the loss. Currently, the reclaimed water pressure varies between 100psi to 130psi,
system needs a pressure regulating depending on the operational conditions at OCWD. OCSD plant water is at 80 psi, so with the current valves,
valve installed. reclaimed water with the higher psi tends to replace plant water, even when we are not in need. This causes
unnecessary reclaimed water charges. Installing a pressure regulating valve at the OCWD/OCSD reclaimed
water connection point will help reduce unnecessary charges and better manage our reclaimed water usage.
Current and Future Projects
Project No. Project Title Impacted Facilities Description of Work N M IV LO W I%- co a) M
LL
FE15-07 Secondary Treatment and Plant Water Plant Water Pump Station Replace Variable Frequency Drives at the Plant Water Pump LL LL LL LL LL LL LL LL LL LL LL LL LL T LL
Variable Frequency Drive Replacement Station.
FE18-06 Instrument Air Compressors at Central Central Generation 0 Replace Instrument Air compressors at Central Generation.
Generation
P1-105 Headworks Rehabilitation and Expansion City Water Pump Station Refeed city water pumps from new power building and replace
current compressor at headworks with 2 new compressors.
FE18-20 Blower Building Compressor Replacement Blower Building 0 Replace current compressor with 2 new compressors.
P1-126 Primary Clarifier Replacement and Primary Clarifier 0 Address plant water pipes near primary clarifiers.
Improvement
X-038 City Water Pump Station Replacement City Water Pump Station 0 Rehabilitate City Water Pump Station.
X-039 Plant Water Pump Station Rehabilitation Plant Water Pump Station 0 Rehabilitate Plant Water Pump Station.
FE-XX1 Dissolved Air Flotation Thickeners Air Dissolved Air Flotation Thickeners 0 Relocate existing 100 HP Air Compressor.
Compressor Replacement
FE-XX2 Plant Water Piping Replacement Activated Sludge: Train 1 Replace portions of the plant water piping near Activated
Sludge Plant No. 1.
PRN-00518 Air Compressor replacement Headworks Headworks 0 Replace in kind compressor at headworks (100 HP).
PRN-00568 Air Compressor replacement Blower Blower Building 0 Replace in kind compressor at blower building (60 HP).
Building
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP — Design CIP -Construction Maintenance Project CIP=Capital Improvement Program; FE= Facilities Engineering; FY=Fiscal Year; HP=Horsepower;
❑ ❑ ElOCSD=Orange County Sanitation District; OCWD=Orange County Water District
L 2019 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 17 - PLANT NO. 1 UTILITIES
Remaining Useful Life of Utility Infrastructure
Plant 1 City Water Pipe Condition Scoring/RUL
- _ y Plant 1 Plant Water Pipe Condition Scoring/RUL �� { 'ia
16
411110
PAR
till � j • � 4 � ,` `'. `'' �
Imo ,
JIM `i his
or
r.= • • • • ,ramp _^ • t "" .1 -,
r N
RUL Legend: Acronym Key:
RUL=Remaining Useful Life
■ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years ❑ RUL 16-20 years ❑ RUL >20 years
L 2019 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 17 — PLANT NO. 1 UTILITIES
Remaining Useful Life of Utility Infrastructure
iLA
Plant 1 Reclaimed Water Pipe Condition Scoring/RUL `�'i'r �—•.�,
1: =i
to
IBM
w
e
IBA 7 t
■
I!! AIL _.i • •■.s ■ ■ . 1.. .
. . M
.�� , � �.• • ■ ■ • lug : �._
M as on M
so
. r
RUL Legend: Acronym Key:
RUL=Remaining Useful Life
■ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 years ❑ RUL >20 years
2019
ASSET MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 18 - PLANT NO. 1 ELECTRICAL DISTRIBUTION
Process Schematic Major Assets Remaining Useful Life
From Southern California Edison Asset RUL Legend:
66kV Service
■ RUL <5 years
Asset Type W
1� 1.
❑ RUL 5-10 years
.. .. .a ..
RUL 11-15 years
Tier I— 12.47kV Primary Distribution Level
Transformer Transformer
Transformers: 12.47/4.16kV - - - - - - - - - 4 1 ❑ RUL 16-20 years
Transformers: 12.47/0.48kV 1 4 2 2 4 4 1 1 1 3 4 1 ❑ RUL >20 years
12.47kV Switchgears 3 4 4 4 4 4 4 - - - - 1 Acronym Key:
Q =Back-Up Po r 12.47 kV Transfer Switchers 4 - - - - - - - - BB=Blower Building;
12.47 kV Level Indicator CENGEN=Central
12.47 W Switches - - 4 4 4 - - 1 1 1 3 4 Generation;
Electrical Service Center
kV=Kilovolt;
12.47kV Feeders 1 4 4 4 4 4 4 1 1 1 4 4 1 PB=Power Building;
"
Tier II—4.16kV Distribution Level RUL=Remaining Useful
Life'
l 4.16kV Switchgears - - - - - - - - - - - 4 1 VDC=Volts of Direct
BB-2 PB-9 PB-B Current;
12.47 W Central 4.16kV Feeders - - - - - - - - - - - 4 1 UPS=Uninterruptible
Generation Tier IV—480V Distribution Level
Power Supply
480V Switchgears - 4 2 2 - 2 4 1 1 1 3 4 1
6; Transfer Switches - - 2 2 4 - 2 - - - 4 4 1
1313-2 PB-3A P13-4 PB-5 PB-6 PS-7 DAF BB Generators - - 5 5 5 - - -
Tier V—Uninterruptible Power Supply
UPSs Individual - - - 3 - 3 2 3 3 3
Major Assets Tier VI— 125 VDC and 24 VDC Battery Systems
Major Assets Quantities 125VDC Chargers 5 5 5 3 3 3 3 2 3 - 3
Transformers 35
125VDC Batteries 5 5 5 5 3 3 3 3 2 3 - 3
Standby Generators 8
12kV Switchgears 19 24VDC Chargers - 5 5 5 5 - - 3 3 - - 3 -
480V Switchgears 5 24VDC Batteries - 5 5 5 5 - - 3 3 - - 3 -
125VDC and 24VDC 22 Generator Controls
Battery Systems
UPS 25 Generator Controls - 5 5 5 - - 1 1 - - -
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 18 — PLANT NO. 1 ELECTRICAL DISTRIBUTION
Key Issues
Keyllssues Actions and Recommendations
• Standby Generators 0 P1-105 will install centralized standby system with (4)-2500kW, 12kV diesel generators for Headworks Area, Power
- Power Building 2, &3A: Overheating at 75%-80% loading. Building 2, 5 and Blower Building standby loads. P1-105 will demolish generators at Power Building 3A. P1-126 will
- Power Building 4: Engine unable to drive the generator at 100% loading. demolish Power Building 4 Generator and re-feed standby loads from Power Building 8. Future Projects will design
- Blower Building 1: Shut down on high temp. at 100%, cannot synchronize both generators. feeders from new generators to Power Building 2 and Blower Building 1 Standby Loads.
• Battery Chargers and Batteries-Aging. 0 MP-233: Monitor existing battery life, develop path forward for replacing aged battery and charger systems.
• Cabling -Aging medium voltage cabling infrastructure.
• MP-320: Testing aging Medium Voltage Cabling to perform Condition Assessment and develop plan for preventive
maintenance.
• Variable Frequency Drive-Obsolescence. 0 Identified obsolete Variable Frequency Drive. Proceed with Variable Frequency Drive Replacement Strategy
• Power Building 2-Seismic issues. Plan to transfer Power Building 2 Loads to T&D Building and demo the building. Consider feeding Power Building 2
standby loads from future Blower Building standby power.
Current and Future Projects
ImpactedProject No. Project Title - -
MP-233 P1 and P2 Battery Plant No. 1 Power Distribution • Battery Systems are old and in need of refurbishment. The Project will look into replacing old
ISM-
S stem Upgrade batteries and chargers.
MP-320 P1 Medium Voltage Cable PM Services Plant No. 1 Power Distribution 0 Medium Voltage Cables Condition Assessment and Testing.
MP- Obsolete Variable
666,667,668 Frequency Drive Plant No. 1 Power Distribution 0 Replacement of obsolete Variable Frequency Drive at Plant No. 1.
Replacement Strategy
Battery Storage System Project will arrange for installation, operation, maintenance, and management of behind-the-
.
at P1 Plant No. 1 Power Distribution meter battery energy storage system at Plant No. 1 to reduce peak electrical demand chargers.
Primary Clarifiers
P1-126 Replacement and Plant No. 1 Power Distribution Demolish Power Building 4 Diesel Generator, re-feed standby loads from Power Building 8.
Improvements at P1
P1 Central Generation Plant No. 1 Central Generation Project will replace existing 12.47kV Central Generation Switchgear, install new 12.47kV
X-077 Switchgear replacement Switchgear Replacement Feeder from Electrical Service Center to Central Generation. Install new 12.47kV feeders from
Central Generation to Dissolved Air Flotation and Blower Building 1.
• Project will rehabilitate and upgrade facilities at the Plant No. 1 Headworks. Project will install
P1-105 P1 Headworks Plant No. 1 Power (3) new Electrical Power Buildings: Power Building 3, Standby Power Electrical Building and
Rehabilitation Distribution/Headworks Headworks Electrical Building. Project will install new centralized standby generator system; (4)
2500kW Generators.
City Water Pump Station •Plant No. 1 Power Project will retrofit the building, replace HVAC, replace electrical distribution equipment and
X-038 Distribution/Mechanical
Rehabilitation at P1 Equipment/Instrumentation control equipment, such as transformers, switchgears, MCCs, VFDs, and surge arrestors.
Plant No. 1 Power Project will install new regional UPS at Power Building 8 to provide critical power to facilities
P1-132 UPS Improvement at P1 Distribution/UPS Systems northwest region of the plant. New electrical distribution and branch circuits panelboards will
replace existing old and obsolete equipment.
Electrical Power Plant No. 1 & Plant No. 2 Power 0 Project provides various electrical distribution system improvements at Plant No. 1 and Plant
J-98 Distribution Distribution No. 2 as recommended by J-25-4 Study.
Improvements
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP - Design CIP -Construction Maintenance Project CIP=Capital Improvement Program; FE= Facilities Engineering; FY=Fiscal Year;
❑ ❑ ❑ HVAC=Heating, Ventilation, and Air Conditioning; kV=Kilovolt; kW=Kilowatt; MCC=Motor Control Center; P1=Plant No. 1;
P2=Plant No. 2; T&D=Thickening and Dewatering; VFD=Variable Frequency Drive; UPS=Uninterruptible Power Supply
1
5.2.2 Plant No. 2 Asset Management
Summaries
This page is intentionally left blank.
2019 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 20 - PLANT NO. 2 PRELIMINARY TREATMENT
Process Schematic Major Assets Remaining Useful Life
Headworks Asset RUL Legend:
■ RUL <5 years
e
❑ RUL 5-10 years
Asset Type
Chemical Cn 0 0 ❑ RUL 11-15 years
Biotowers (13) Scrubbers (8) co
❑ RUL 16-20 years
' Civil ❑ RUL >20 years
Effluent Piping - - - - 3 - -
Biotowers (3) ........................................................................ Acronym Key:
Screenings Structural MCC=Motor Control
Handling Building Building -
Center;
Screenings To Landfill Concrete &Tanks 1 1 1 1 1 1 1 PLC= Programmable Logic
Mechanical Controller;
Metering & Piping &Valve 1 1 1 1 1 - _ RUL=Remaining Useful
Diversion Bar Influent Vortex Splitter ; Life;
Structure ' Screens (6) Pumps (7) Grit Basins (6) Box Pump - - 1 2 - 2 2
�]To Primary VFD=Variable Frequency
Influent 1' Treatment Screening Washer Compactor - 3 - - - - - Drive
Trunklines(4) ��p +] (Area 21) - - -
\ Grit Cyclone/Classifier 2 - -
Grit Conveyor - 2 - 2 - - -
Grit Handling Fans & Blower - - - - - 2 2
Building
To Landfill Control Gate 2 2 2 2 2 - -
Heating, Ventilation &Air
Liquid Solids Odor - 2 2 2 _ _ _
Conditioning
Crane - 1 1 - - - -
Electrical
Process— Motor, MCC, VFD 2 2 4 2 2 2 2
Instrumentation
PLCs, Flow Meters 2 2 2 2 2 2 2
Major Assets
e * e e e
Metering & Diversion Structure Bar Screens Main Sewage Pump Grit Basins Headworks Odor Control Headworks Odor Control
Influent Flow Meter 4 Bar Screen 6 Pump 7 Grit Basins 6 Supply Fan 21 (Continued)
Control Gate 7 Screening Washer 3 Control Gate 16 Grit Slurry Pump 6 Biotower 13 Acid Tank 1
Trunk Odor Control Compacter Splitter and Metering Grit Cyclone/Classifier 4 Chemical Scrubber 8 Acid Pump 2
Supply Fan 3 Screenings Conveyor 4 Flow meter 3 Control Gate 12 Recirculation Pump 42 Caustic Tank 1
Biotower 3 Control Gate 14 Control Gate 26 Bleach Tank 1
Recirculation Pump 6 Bleach Pump 16
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 20 — PLANT NO. 2 PRELIMINARY TREATMENT
Key Issues
Keylssues Actions and Recommendations
• Headworks Low Voltage Cable—There are 480V cables and circuits that are currently 0 880E located a spare wire for the Grit Classifier A and put back in service.
grounded, causing ground faults on 480 volt equipment. Last incident happened in July 2019, 0 PRN-00409 P2 Headworks 480V Grounded Cable Repair was approved by the Clearinghouse to do the engineering
when the Grit Classifier A was lost due to the ground fault. Due to the complexity of the repair design in-house and bid for service contract for repairs on damaged cables. The bid was awarded and will be
job and its impact to operations, need to develop a replacement plan for known failed cables. presented to the December board for approval.
• Variable frequency drives are halfway through their anticipated life cycle, so PRN-00528 P2 MSP Variable Frequency
• Main Sewage Pump System — P2-122 Headworks Modifications at Plant No. 2 for GWRS Drive Year 10 Preventative Maintenance was approved by the Clearinghouse to perform Year 10 Preventative
Final Expansion will replace 3 of 7 MSP pumps, but use the existing VFDs and Motors. They Maintenance on the drives by the original equipment manufacturer.
are due for overhaul to ensure that they continue to be reliable during and beyond the P2-122 • PRN-00529 Plant No. 2 MSP Motor Overhaul was approved by the Clearinghouse to have the motors overhauled in
construction. Also, current vibration monitoring system, which is Emerson CSI 4500, for MSP the motor shop
is obsolete and no longer supported after this year. . Recommend replacing the obsolete vibration system with GE Bently Nevada since the District plans to standardize
the vibration monitoring system.
• Headworks—Asset life of P2-66 Headworks is relatively new, since it was completed in
2012. No condition assessment has been done in the past. There is a need to perform With P2-122 construction starting next year, area engineer will coordinate with the project team and Operation and
condition assessment at the Headworks to build a condition baseline. Maintenance to conduct condition assessments on areas that will be down for the construction.
Current and Future Projects
F roject Title Impacted Facilities &MLDescription of Work
I-PrP
Project No.
• Modify headworks and sidestream routing to create reclaimable and non-
P2-122 Headworks Modifications at Plant No. 2 for Headworks reclaimable trains to support GWRS Final Expansion.
GWRS Final Expansion • Replace 3 of 7 MSPs with more efficient lower capacity pumps.
Plant No. 2 Headworks 480V Grounded
PRN-00409 Cable Repair Headworks 0 In-house engineering design, and bid for service contract for repairs.
PRN-00528 Plant No. 2 MSP VFD Year 10 PM MSP 0 Refurbish all 7 MSP VFDs by performing Year 10.
PRN-00529 Plant No. 2 MSP Motor Overhaul MSP 0 Overhaul all 7 MSP motors in the motor shop.
PRN-00561 Plant No. 2 MSP Vibration System MSP • Modernize obsolete MSP vibration system.
Modernization 0 Replace and install new vibration sensors on pumps.
FE18-11 Headworks Explosive Gas Monitoring TL & HW Odor Control Install an Early Warning System to provide early indication of combustible gas
Systems at Plant No. 2 at the influent of the plant.
• Provide 120V power for four automated samplers at 4 trunkline sample
FE18-17 Trunkline Sampler Power Feed at Plant No. 2 Trunkline collection points.
MP-699 Plant No. 2 Trunkline Biotower#3 Repair TL Odor Control 0 Repair internal mechanism of the Biotower#3 vessel.
N/A Plant No. 2 Biotower Media Replacement TL & HW Odor Control 0 Replace biotower media of 16 biotowers.
N/A Plant No. 2 Chemical Scrubber Media HW Odor Control 0 Replace scrubber media of 8 chemical scrubbers.
Replacement
• Rehabilitate any equipment, electrical, structures, or materials that cannot
X-030 Plant No. 2 Headworks Rehabilitation Headworks provide 25 years of useful life.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP — Design ❑ CIP -Construction ❑ Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year; GWRS=Groundwater Replenishment System;
HW=Headworks; MSP=Main Sewage Pump; N/A= Not Applicable; PM=Preventative Maintenance;
TL=Trunkline; V=Volts; VFD=Variable Frequency Drive
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 21 - PLANT NO. 2 PRIMARY TREATMENT
Process Schematic Major Assets Remaining Useful Life
Chemical _ .
Scrubbers (4)
u
Asset
p.
T • •
................................ .. .. .. .. .. .. .. .. .. .. .. .. .. ..
Distribution Circular
Box A Primary
Basins(4) To Secondary Civil
may: j Treatment - - - - -
(Area 22) Effluent Piping 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2
Distribution
Circula: Structural
From Box B Primary General 4 4 3 3 4 3 3 3 3 3 2 2 2 2 3 3 3 2 3 1
Preliminary Basins(5)
Treatment Dome 1 1 1 1 1 1 1 1 1 1 1 1 1 1 - - - - - -
(Area 20)
To Secondary Mechanical
Distribution Circular Treatment
Box C Primary (Area 22) g p Basins(5) Pi In 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 - 2 3 2
Internal Mechanism 3 3 3 3 3 3 3 4 4 - - - - - -
Fans & Pumps 3 3 3 3 3 3 3 3 3 3 2 - 4
Waste Side Stream To Solids
........
Pump Station (4) Drains � Handling HVAC &Ventilation 2 2 2 2 2 2 2 - - - - - -
Chemical
(Area 25) - - - - - - - - - - - - - - - - - - -
_ Gates 3
Scrubbers (8)
Electrical
Process— Motor, MCC, VFD 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2 3
From Solids
Handling Instrumentation
(Area 25) Liquid Solids Odor
PLC, Flow Meters 3 3 3 1 3 3 3 3 3 1 3 3 3 3 1 3 1 3 3 3 4 2 - 3
Acronym Key:
HVAC=Heating, Ventilation, and Air Conditioning; MCC=Motor Control Center; NSC=North Scrubber Complex; RUL Legend:
PB=Power Building; RUL=Remaining Useful Life; SSC=South Scrubber Complex; VFD=Variable Frequency Drive; ■ RUL <5 years El RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years
WSSPS=Waste Sidestream Pump Station
Major Assets
Major Assets Quantities Major Assets Quantities Major Assets e e Quantities
Prima Basin C Side North Scrubber Complex(Continued) 7AcidTank
bber Complex Continued Polymer System (Continued)
Primary Basin 4 Primary Basin 5 Acid Feed Pump 2 d Pump 8 Polymer Feed Pump 4
Sludge/Scum Collectors 4 Sludge/Scum Collectors 5 Bleach Tank 1 1 Werric System
Sludge/Scum Pump 8 Sludge/Scum Pump 10 Bleach Feed Pump 14 Acid Feed Pump 2 Ferric Bulk Tank 2
Supply Fan 6 Supply Fan 8 Caustic Feed Pump 16 Bleach Tank 1 Ferric Feed Pump 6
B-Side R North Scrubber Complex Acid Tank 1 Bleach Feed Pump 2 Distribution Boxes
Primary Basin 5 Chemical Scrubber 7 outh Scrubber Complex Polymer System Structure 3
Sludge/Scum Collectors 5 Biofilter 1 Supply Fan 4 Polymer Bulk Tank 3 Sluice Gates 24
Sludge/Scum Pump 10 Recirculation Pump 16 Scrubbers 4 Polymer Bulk Transfer 4 aste Sidestream Pump Station C
Supply Fan 7 Supply Fan 8 Recirculation Pump 8 Pump Waste Sidestream Pump 4
Caustic Tank 1 Caustic Tank 1 Polymer Mix Tank 2
ASSET
MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 21 — PLANT NO. 2 PRIMARY TREATMENT
Key Issues
Keylssues Actions and Recommendations
• Reliability of Primary Basins— Due to its age, basins have 0 Basins D, E, H, and I are down for repair through P2-98B B & C Side Interim
corroded internal mechanism issues, and Basin D, E, H, I, and N Repair. Basin N is down due to the imbalance of the sweep arm. Basin N is
are not currently operational. With wet weather officially begins in scheduled to be assessed by OEM of internal mechanism to identify addition
October 151h, at least two basins need to be back in service, scope needed to put the basin back in service.
bringing the total available to 11 basins. With existing A-Side basins 0 MP-692 P2 Primary Basin N Repairs is in place to cover additional items
being demolished and replaced with new basins, B/C side of basins beyond P2-9813 scope.
need to be stay reliable for 10 years to support P2-98A 0 P2-98A and P2-133 are in place to provide long term solutions to all A, B, & C
construction. side of primary clarifiers.
• Reliability of Waste Sidestream Pump Station C—Waste MP-420 Plant No. 2 South Scrubber Complex Bleach Pump is in place to
sdestream pumps and their associate equipment show accelerated replace oversized bleach pump with smaller sized pump with better turndown
corrosion issue due to the drains from the South Scrubber Complex. capacity. This will reduce excess bleach that flows to the WSSPS-C.
The South Scrubber Complex uses bleach for their scrubbers and Two failed pumps (5HP and 35HP) are sent out for root cause failure analysis
the bleach pumps are oversized and do not have good turndown and will be replaced with improved design.
ratio. Excessive bleach goes to the drains that go to the WSSPS-C. X-054 WSSPS-C Rehabilitation at Plant No. 2 is in place to address corroded
The materials are not compatible with bleach, resulting accelerated • equipment caused by replacing equipment with upgraded material.
corrosion.
Current and Future Projects
Project No. Project Title Impacted Facilities Description of Work Q C4 M V LO W I- co 0) Q C4 M Iq
P2-98A A-Side Primary Clarifiers Replacement at A Side Primary Basins Demolish and replace four existing A-Side Primary Basins.
Plant No. 2 0 Demolish and replace the South Scrubber Complex.
• Repair the structural steel mechanism members of 12 primary
P2-98B B/C Side Primary Clarifiers Interim Repair at B & C Side Primary Basins basins.
Plant Interim repairs to make basins reliable for 10 years during P2-98A
construction.
P2-133 B/C Side Primary Clarifiers Rehabilitation at B & C Side Primary Basins Long term repairs to extend remaining useful life of B & C side
Plant No. 2 basins to 40 years or greater.
PRN-00306 Plant No. 2 Primary Clarifier D & E Repairs Primary Basin D & E Interim repairs for Primary Basin D & E to extend the lifecycle by 8-
10 ears. Added to P2-98B scope.
MP-692 Plant No. 2 Primary Clarifier N Repairs Primary Basin N Identify and repair items not covered in P2-98B scope to make the
basin operable for next 10 years.
Plant No. 2 South Scrubber Complex Bleach Replace existing bleach pumps with higher turndown capable
MP-420 Pump South Scrubber Complex pump to reduce excess bleach usage.
X-054 Waste Sidestream Pump Station C Waste Sidestream Pump Station C Replace pumps and associated equipment with chemical resistant
Rehabilitation at Plant No. 2 material to provide reliable operation.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP— Design CIP -Construction ■ Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year; HP=Horsepower;
OEM=Original Equipment Manufacturer; WSSPS=Waste Sidestream Pump Station
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 22 - PLANT NO. 2 SECONDARY TREATMENT - ACTIVATED SLUDGE
Process Schematic Major Assets Remaining Useful Life
� • .
Asset '
400 Plant Water
' Pump Station IL ..
Aeration Secondary (Area 27)
' Basins (8) Clarifiers (12) � Civil
From Primary ' To Effluent Effluent Piping 2 - 3 3 4 4 - - - - 4
Treatment � _
(Area 21) (Area Disposal sal Structural
24)
Building 2 - - - 2 2
Return Activated
Sludge Pumps (6) Structure 2 4 3 3 - -
Mechanical
Pump 2 - - - 3 3 - 2 2 - 3
Aerator - 4 - - - - - - - - -
Waste Activated
Sludge Pumps (4) Piping and Valve 3 3 3 3 3 3 3 2 2 3 3
To Solids Clarifier/DAFT Moving
Handling Mechanism 2
(Area 25)
Channel Air Blower - - - - - 4 - - - - -
Control Gate - 3 4 3 - - - - - -
LOX Facility - - - - - - 3 - - - -
Liquid Alternate Solids HVAC &Ventilation 2 - - - 3 3 - - - - -
Crane 3 - - - - - - - - - -
Acronym Key:
DAFT=Dissolved Air Flotation Thickener; LOX=Liquid oxygen; MCC=Motor Control Center; Electrical
PEPS=Primary Effluent Pump Station; PLC=Programmable Logic Controller; PS=Pump Station; MCC &VFD 4 3 3 - 4 4 - 3 3 3 3
RAS=Return Activated Sludge; RUL=Remaining Useful Life; SEJB=Secondary Effluent Junction Box;
TWAS=Thickened Waste Activated Sludge; VFD=Variable Frequency Drive; WAS=Waste Activated Sludge; Instrumentation AW
WSSPS=Waste Sidestream Pump Station PLC & Flow Meter 3 3 3 - 3 3 3 3 3 - 1 3
RUL Legend:
IL RUL <5 years RUL 5-10 years RUL 11-15 years ■ RUL 16-20 years ■ RUL >20 years
Major Assets
Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities
imary Effluent Pump Station Secondary Clarifiers A-L West RAS/VVAS PS DAFTs A-D DAFTs Polymer System (Continued)
Building 1 Basins 12 RAS Pumps 3 Concrete Tanks 4 Storage Tank Rec. Pumps 2
Structure 1 Inlet gates 36 WAS Pumps 2 Mechanical Sweep 4 Blend Pumps 2
Pumps 4 Sludge collectors 24 Channel air blowers 2 Recycle Pumps 6 Feed Pumps 6
eration Basins Secondary Effluent Junction Box Sliding Frames 2 Saturation Tank 4 DAFTs Odor Control
Basins 8 Structure 1 xygen Facility Ifimu TWAS Pumps 8 Biofilters 3
Surface Aerators 32 Control Gate 1 LOX Storage Tanks 2 DAFTs Polymer System Foul Air Fans 3
Inlet gates 8 East RASIWAS PS Vaporizer 6 Storage Tank 1 Waste Sidestream Pump Station
RAS/WAS Pumps 5 Oxygen Purging Fan 2 Aging Tank 2 Pumps 3
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 22 — PLANT NO. 2 SECONDARY TREATMENT — ACTIVATED SLUDGE
Key Issues
Keylssues Actions and Recommendations
• PEPS—Obsolete VFD parts • PRN-00573 (MP-513) project will replace the PEPS VFDS
• Missing flapper gates on the area drains inlets to the • Condition assessment will be performed to determine the condition
basins
• Aeration Basins—Cracks and concrete spalling on • P2-118 filled the cracks on west side, and the remaining work will be included in P2-123
contract
aeration basins deck • Maintenance have been rebuilding the gearbox, the motor base, and replacing the motor
• Aerator motor corrosion and vibration • X-050 will overall rehab. the aeration basins
• Clarifiers—Broken clarifier mechanism need to be
• MP-248 will replace D, L, G, J, C, F), and the remaining six will be replaced by another MP
repaired or replaced • MP-638 Will replace all the 36 inlet gates
• Corroded Inlet gates need to be replaced • P2-123 will replace all the lights
• Broken Area lights
• RAS/WAS Pump Stations —Obsolete VFDs • PRN-00573 (MP-513)will replace the RAS and WAS VFDs
• Corroded RAS piping • P2-123 will replace the RAS piping
• Oxygen Facility-LOX Tank A out of service due to Operation is working on a contract to repair the LOX tank
leaking flange
Current and Future Projects
ImpactedCD
Project No. Project Title — —
MP-248 Plant No. 2 Secondary Clarifiers D, G, L, J, Secondar clarifiers
F, C Repairs Y • Replace the six clarifiers moving mechanisms.
PRN-00457 Activated Sludge Plant Clarifier Inlet Gate Secondary clarifiers 0 Replace all the 36 inlet gates with stainless steel gates.
Replacement at Plant No. 2
P2-122 - Headworks Modifications at Plant Separate the reclaimable and non-reclaimable streams. AS Plant
P2-122 No. 2 for GWRS Final Expansion AS plant, WSSPS will treat non-reclaimable flow. WSSPS discharge piping to primary
basins will be demolished and be directed to PEPS.
P2-123 Return Activated Sludge Piping RSS pump stations and 0 Replace RAS piping, area lights and fix the concrete cracks and
Replacement at Plant No. 2 secondary clarifiers spalling on east aeration basin decks.
PRN -00573 Plant No. 1, Plant No. 2, Collections VFD PEPS, RSS pump stations 0 Replace PEPS, RAS and WAS VFDs
(MP-513) Drives Replacement
X-50 Activated Sludge Aeration Basin Rehab. at AS plant aeration basins •
Plant No. 2 P Rehabilitate the AS process.
Activated Sludge
X-52 RAS/WAS/PEPS/Vaporizers Rehabilitation AS plant 0 Rehabilitate the RAS/WAS/PEPS/LOX vaporizers.
at Plant No. 2
PRN-00572 Plant No. 2 AS Plant Clarifiers Secondary clarifiers 0 Replace Clarifiers A, B, E, G, H, L moving mechanism.
Rehabilitation - Phase 2
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP — Design ❑ CIP -Construction Maintenance Project AS= Activated sludge; CIP=Capital Improvement Program; FY= Fiscal Year;
GWRS=Groundwater Replenishment System; LOX=Liquid Oxygen; PEPS=Primary Effluent Pump Station;
RAS=Return Activated Sludge; RSS= Return secondary sludge; VFD=Variable Frequency Drive;
WAS=Waste Activated Sludge; WSSPS=Waste Sidestream Pump Station
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 22 - PLANT NO. 2 SECONDARY TREATMENT — TRICKLING FILTERS
Process Schematic Major Assets Remaining Useful Life
Asset RUL Legend:
4 J —0
Primary Effluent ❑ RUL <5 years
Oa E
Cd _ .1
Distribution System Type ❑
RUL 5-10 years
co E From Primary To Effluent19 " •
Treatment -------o. Disposal �2 ❑ RUL 11-15 years
(Area 21) (Area 24) Chemical Carbon
Scrubbers (3) Scrubbers (3) CIVII [:1RUL 16-20 years
Effluent Piping 2 2 2 2 2 2 2 2 - 2 2 ❑ RUL >20 years
Structural
Trickling Solids Contact Building 1 - - 1 - 1 1 1 - _ Acronym Key:
Filter Influent Trickling Re-aeration HVAC=Heating, Ventilation,
Pumps (6) Filter(3) Basins(4) Structure 1 1 1 - 1 - - - - 2 2
and Air Conditioning;
Mechanical
DCJ=Distribution Center J;
Pump4 - 2 2 2 2 2 2 3
- - Elec.=Electrical;
TF Rotary Distributor - 2 - - - - - - - - RUL=Remaining Useful Life;
Return Secondary Secondary
TF Media - 3 - - - - - - - - RSS=Return Secondary
Sludge Pumps(12) Clarifiers(6) Sludge;
To Effluent Clarifier Sludge Collector - - - - 3 - - - - - -
1 ..' Disposal MCC=Motor Control Center;
Blower& Fan - 2 - 2 - - - - - 2 -
Y/ (Area 24)
Control Gate - 3 3 3 3 - _ _ _ _ ML Pro Liquor;
PLC= Programmable Logic
Waste Secondary Piping and Valve 2 2 2 2 2 2 - 2 2 Controller;
Sludge Pumps (3)
To Solids Diffusor - - 2 - - - - - - - -:tm PS= Pump Station;
Liquid Odor Solids Handling(Area 25) HVAC &Ventilation 2 - - 2 - 2 2 2 2 - - TF= Trickling Filter;
Crane 2 - - 2 - 2 1 2 1 2 1 - - - TFPS= Trickling Filter Pump
Electrical 4 Station;
MCC &VFD 3 3 - 3 3 - - 3 3 3 3 VFD=Variable Frequency
Instrumentation Drive;
WSS=Waste Secondary
PLCs & Flow Meters 3 3 - 3 3 3 3 3 3 3 3 Sludge
Major Assets
Ma
jor Assets e eMajor Assets Z)uantities Major Assets Quantities Major Assets Quantities
Trickling Filter Pump Station Solids Contact& ML Channel Secondary Clarifiers A-F RSS PS C & Electrical Room Chemical System
Building 1 Structures 2 SC Basins 6 Buildings 1 Bleach Storage 2
Pumps 6 Control gates multiple Sludge Collector 6 RSS Pumps 4 Tanks
Trickling Filters A-C Diffusors multiple Scum pumps 6 Distribution Center J Caustic Storage Tank 1
Basins 3 Blower/WSS PS Building RSS PS Building 1 Bleach Pumps 7
Rotary Distributor 3 Building 1 Buildings 1 Odor Control Facility Ad Caustic Pumps 6
Recirculation Fans 6 SR Blowers 3 RSS Pumps 4 Foul Air Fans 3
SC Blowers 3 RSS PS B dL Chemical scrubbers 3
WSS Pumps 3 Buildings 1 Carbon Units 3
RSS Pumps 4
L 2019
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 22 — PLANT NO. 2 SECONDARY TREATMENT — TRICKLING FILTERS
Key Issues
Keylssues Actions and Recommendations
• TFPS— Pumps seal water failure due to the seal PRN-00493 (MP-551) removed the C2 pump to the manufacture authorized pump shop to do
tube corrosion inspection and evaluation. All six pumps will be repaired with parts replaced with better corrosion
resistant materials. There pumps will be refurbished by the end of 2019.
• Changed from 25% percent caustic injection to 50%.
• Snail control — Signs of snail shell PS18-10 did the evaluation and recommended to change the injection the original design of
accumulation at process area and excessive flooding. Operation is doing the testing of flooding.
wearing on RSS and WSS pipes. • Performed condition assessment of various pipes and replaced the bad pipes.
• Clarifiers—Clarifier E out of service since
• PRN-00503 (MP-622) performed the condition assessment by the equipment manufacture Ovivo
December 2018 due to the damage of the and will repair the mechanism. Clarifier E will return to service by in December 2019.
moving mechanism.
Current and Future Projects
CM
Pro - -
cm M le ject No. Project Title Impacted Facilities Description of Work o)MP-339 Plant No. 2 Trickling Filter Fan Support Trickling filter fans • Raise the fan motor base, allowing for the use of shorter belts.
Modifications
PRN-00493 Plant No. 2 Trickling Filter Seal Tube TFPS pumps 0 Identify the cause, replace parts and repair all the six pumps.
(MP-551) Evaluation and Repair
PRN-00503 Plant No. 2 TFSC Clarifier E Damage Clarifier E Identify the cause of the damage, replace the damaged parts,
(MP-622) Evaluation and Repair make modification to bring Clarifier E back to service.
• New PW PS to draw flow from TFSC secondary effluent
J-117B Outfall Low Flow Pump Station DCJ, TFSC effluent 0 Provide 2nd feed to DCJ from Central Generation and load shed
for non-critical loads.
P2-122 Headworks Modifications at Plant No. 2 for TFSC influent and effluent •
GWRS Final Expansion TFSC to treat the reclaimable stream.
• New diversion structure and weir box to divert the TFSC effluent to
J-36-2 GWRS Final Expansion Coordination TFSC effluent OCWD equalization tanks and pump station at Plant No. 2.
X-031 Plant No. 2 TF/SC Rehabilitation TFSC facility Overall rehab. TF/SC.
• Replace the TF media.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP— Design ❑ CIP - Construction ❑ Maintenance Project CIP=Capital Improvement Program; DCJ=Distribution Center J; FY=Fiscal Year;
GWRS =Groundwater Replenishment System; MCC=Motor Control Center; ML=Mixed Liquor;
OCWD= Orange County Water District; PLC= Programmable Logic Controller;
PWPS = Plant Water Pump Station; RSS=Return Secondary Sludge; SC=Secondary Clarifier; TF= Trickling Filter;
TFPS= Trickling Filter Pump Station; TFSC= Trickling Filter Secondary Clarifier; VFD=Variable Frequency Drive;
WSS=Waste Secondary Sludge
: 1
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 24 - PLANT NO. 2 EFFLUENT DISPOSAL
Process Schematic Major Assets Remaining Useful Life
To Santa Ana Asset RUL Legend:
/0100River Overflow 84" To Santa Ana RUL <5 years
* River Overflow
From 84" — Ocean Outfall ❑ RUL 5-10 years
Booster Station Junction Junction Junction
Plant No.1 66" — --i Junction Box Box 1 Box C Box A Asset Type •
(Area 14) 120"— � 11'' 66" ,• - ❑ RUL11-15years
From Trickling �1i 144" •
Filters 120"—� 1oa" '" yA ' 1os" '' ti' ❑ RUL 16-20 years
- �� - �1• •
(Area 22) • .. '
�� .
144„ . ❑4 RUL >20 years
Ed
Ocean Outfall
SurgeCivil Acronym Key:
Tower#2
Booster Station (s) 12o Effluent Piping 4 1 2 2 2 4 2 1 2 1 2 - - EPSA=Effluent Pump
120" To Long
-^ Outfall Structural Station Annex;
Junction Structures, Buildings 4 1 2 2 2 2 2 1 2 1 2 1 1 JB=Junction Box;
Box 8
MCC=Motor Control
Mechanical
Center;
Pumps, Fans 3 - - - - 2 2 - - - - - - OOBS=Ocean Outfall
120" Gates 2 111111111 2 2 2 3 - - - - - - - Booster Station;
Secondary Effluent Pump
Valves 2 - - - - 2 - - _ _ _ _ PLC= Programmable Logic
From Junction Station Annex Effluent Pump Surge Controller;
Activated Sludge Box Junction Box Station Annex(3) Tower#1 Pipes 3 1 2 2 2 4 - - -
sa" � �$" RUL=Remaining Useful
(Area 22) _ _ _ _ _� _ _ To short Manhole Covers - - - - � �
- - - - - - -
Outfall _ _ _ _ _ _ _ Life;
Monel Parts ? ? ? = Unknown RUL;
Ballast - - - - - - - - - - - ? ? VFD=Variable Frequency
Liquid Alternate Electrical
Drive
Process— Motor, MCC, VFD - - - - 4 2 2 2 2 - - -
Instrumentation
PLC, Flow Meters - - - - 3 2 2 2 2 - - -
Major Assets
Major Assets Quantities Major Assets Quantities Major Assets Quantities Major Assets Quantities
Ocean Outfall Booster Station Effluent Pump Station Annex &pnd Outfalls 78" Ocean Outfall
Pump 5 Pump 3 Surge Tower 2 Port hole 125
Wingwall Structure 1 Gate 14 Sample Building 1 Manhole cover 14
Gate 3 Disinfection Facility Flowmeters 3
nc Sodium Bisulfite Tank 3 Beach Box 1
Junction Boxes 4 Sodium Bisulfite Feed 6 120" Ocean Outfall
Wingwall Structure 1 Pump Port hole 500
Gate 13 Bleach Tank 6 Manhole cover 47
Bleach Feed Pump 8
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 24 — PLANT NO. 2 EFFLUENT DISPOSAL
Key Issues
Keylssues Actions and Recommendations
• Reliability of EPSA Pumps—With J-117B rehabilitating OOBS pumps, up to 2 OOBS pumps EPSA motors cooling issue has been approved by Clearinghouse (PRN-00519) by modifying the motor cooling with
may be down during the construction, which is scheduled to begin in April of 2021. By then, additional internal fans. This effort will be executed by the Small Capital Delivery group.
EPSA system needs to stay reliable to compensate outfall capacity loss from COBS being VFD cells refurbishment and control modernization approved by the Board. Plan is to complete the refurbishment
and perform control upgrades by summer of 2020.
down. There are currently 3 ongoing projects to improve EPSA reliability, which are VFD cells Issued a Purchase Order to perform a confined space entry assessment for EPSA discharge pipelines. Once the
refurbishment, motor cooling improvement, and EPSA discharge line assessment and repair internal condition is known, repair plan will be developed.
• OOBS & EPSA Overflow pipe and wing wall assessment—J-117A Interplant Effluent 0 PS17-10 Emergency Overflow Weirs, Wing Wall Structural and Geotechnical Investigations is in place to investigate
Pipeline Rehabilitation assessed OOBS overflow structure pipe segments and its concrete wing the root causes of the issues and provide recommendations to protect these structures. This study will feed into a
wall. The assessment identified separation of the pipe joints and deterioration of the wing wall FE project for execution.
• Long Ocean Outfall Assessment—With long outfall pipe approaching 50 years in service, 0 PS18-09 Ocean Outfall Condition Assessment and Scoping Study is in place to determine the condition of ocean
need an extensive assessment to understand maintenance required to extend the useful life. outfall and provide recommendations to extend its useful life.
The permit with the California State Lands Commission was renewed for 25 years effective 0 X-053 is created to execute rehabilitation efforts per recommendations from PS18-09. May need to assume similar
August 28, 2017, and the permit requires to maintain the outfall to use its land. condition to that of the 78" Outfall to address its condition.
Corrosion issues— Due to its corrosive environment, there are various areas that began to • Continue to work with coating team to address visible coating failures. PRN-00480 will repair the OOBS pipeline
• show signs of coating failure. There are areas, such as EPSA discharge line, that need to be thermal expansion supports, and PRN-00566 will repair the external coating for OOBS & EPSA pipes
assessed and Surge Tower welding joint between lower concrete and upper steel shell Coordinate with condition assessment team to develop work plans for welding joint and EPSA underground
discharge assessment.
Current and Future Projects
ImpactedProject No. Project Title
, lqq
Emergency Overflow Weirs Wing Wall Perform a geotechnical and structural assessment of piping and
L A"k AIV
PS17-10 Structural and Geotechnical Investigation OOBS &JB-A respective wing wall structures.
PS18-09 Ocean Outfall Condition Assessment 120" Ocean Outfall Determine condition of Ocean Outfall and provide
recommendations.
OOBS & New Low Flow Pump
• Rehabilitate the COBS and construct a new Low Flow Pump
J-117B Outfall Low Flow Pump Station Station Station.
• Replace the Plant Water Pump Station.
X-053 Long Ocean Outfall Rehabilitation 120" Ocean Outfall 0 Rehabilitate long ocean outfall per PS18-09 recommendations.
PRN-00480 OOBS 120-in Pipe Plinths Repair OOBS 0 Conduct repairs on the pipe support by encapsulating with pitch.
PRN-00566 EPSA Pipe Coating EPSA Conduct a repair painting job on areas identified with corrosion to
prevent further deterioration.
PRN-00499 EPSA VFD Modernization EPSA 0 VFD power cell refurbishment and control modernization.
PRN-00519 EPSA Motor Cooling EPSA Modify motor cooling system to provide adequate cooling to the
motor at a lower speed.
N/A Outfall External Inspection 120" Ocean Outfall Ocean outfall external inspection every 2.5 years per lease
agree ent with the California State Lands Commission.
N/A Outfall Structural Integrity Report 120" Ocean Outfall Ocean outfall structural integrity report every 5 years per the
NPDES Permit.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP— Design ❑ CIP -Construction ❑ Maintenance Project CIP=Capital Improvement Program; EPSA=Effluent Pump Station Annex; FY=Fiscal Year;
JB=Junction Box; N/A=Not Applicable; NPDES=National Pollutant Discharge Elimination System;
OOBS=Ocean Outfall Booster Station; VFD=Variable Frequency Drive
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 25 - PLANT NO. 2 SOLIDS HANDLING - DIGESTERS
Process Schematic Major Assets Remaining Useful Life
To Central
Generation SystemA. A. A. A. A. A.
(Area 26) Asset Type
. . . . . . . . - . . . . . .
Compressed Gas
Compressor
Civil
Sludge Effluent Piping 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 2
Blending Carbon Structural
Gas Holder From Primary Facility Scrubber(1)
Treatment Structure 3 3 3 3 3 3 2 2 3 3 3 3 3 3 3 3 3 3 2
(Area 21)
Digester Dome 3 3 3 3 3 3 2 2 3 3 3 3 3 2 2 2 2 2 -
Chemical Chemical
Dissolved Air Biofilters(3) Scrubber(1) Scrubber (1) Mechanical
Flotation Sludge
From Thickeners (4) Digesters(15) r`, Sludge Mixing Pumps/Jet -
4 4 2 4 4 2 2 2 4 4 4 4 4 2 2 2 2 2
Secondary ' Mixing
Treatment
(area 22) Sludge Recirculation and 3 3 3 3 3 3 2 2 - 3 3 3 3 3 3 3 3 3
.......................... ......................................... Heating System
Underflow Dewatsring Biosolids Cake Silo Truck Hot Water System 4 4 4 4 4 4 2 2 - 4 4 4 4 4 4 4 4 4 -
Centrifuge(5) Pumps(5) Tanks(2) Loading
To Waste Holding F Sludge Transfer Pump 4 4 2 2 4 4 4 4 4 4 -
Side Stream Digesters(3)
Pump Station Piping &Valve 4 4 4 4 4 4 3 3 4 4 4 4 4 4 4 4 4 4 2
P 9
(Area 21) .......... .. -k
Chemical Pump - - - - - - - - - - - - - - - - - 2
Electrical
MCC &VFD 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 2
Solids Gas Odor
Instrumentation
PLC & Flow Meter 4 4 4 4 4 4 2 2 4 4 4 4 4 4 4 4 4 4 2
RUL Legend:
Major Assets ■ RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years RUL >20 years
Major Assets Quantities Major Assets Quantities Major Assets Quantities
Anaerobic Digesters (C-T) Anaerobic Digesters (C-T) (Continued) Digester Ferric Facility
Active Digesters 15 Jet Mixing Pumps 4 (2 each in Digester I&J) Digester Ferric Storage 2
Active/Holding Digesters 2 Sludge Recirculation 17 Tanks
(I&J) Pumps Ferric Feed Pumps 6
Holding Digesters (K) 1 Hot Water Circulation
17
15+1+4 Pumps
(1 each Digester+ 1 in Heat Exchangers 17 Acronym Key:
Sludge Mixing Pumps MCC=Motor Control Center;
Digester K+ 1 backup in each Bottom Sludge Pumps 10
Digester L, M, N, &O) RUL=Remaining Useful Life;
PLC= Programmable Logic Controller;
VFD=Variable Frequency Drive
f
rc`2V
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 25 - PLANT NO. 2 SOLIDS HANDLING - DIGESTERS
Key Issues
Keylssues Actions and Recommendations
• Digester replacement food waste related projects.
• Reliability of Digesters— Keep the existing digesters in operable Digester cleaning and repairs by Maintenance projects that need to be done
condition before the digesters being replaced by new TPAD process while digester out of service after cleaning.
as planned by the Biosolids Master Plan. P2-91-1 to rehabilitate existing digesters
• Digester Replacement—Building new digester complex as
recommended by Biosolids Master Plan to replace the existing Series of projects identified by Biosolids Master Plan and 2017 Facility
r esters Master Plan to replace the digesters with TPAD facility and improve the site.
digCurrent and Future Projects
ImpactedProject No. Project Title — —
P2-124 Interim Food Waste Receiving Facility Plant No. 2 Digesters, gas treatment 0 Receive 150 wet ton per day of source separated and processed
facilities and Central Generation organic food waste to digesters for Co-digestion.
P2-125 Perimeter Screening at Plant No. 2 (on Plant No. 2 perimeter walls and plants • Add additional plants to perimeter wall areas.
hold
P2-126 Plant No. 2 Warehouse Relocation Plant No. 2 Warehouse 0 Relocate existing warehouse.
P2-127 Plant No. 2 Collections Yard Relocation Plant No. 2 Collections Yard 0 Relocate existing Collections Yard.
• Build six new thermophilic digesters, batching and cooling facilities
P2-128 TPAD Digester Facility New TPAD Digester Facility and use the existing digesters as the mesophilic phase to treat the
sludge by TPAD process.
P2-129 Digester P, Q, R, and S Replacement Digester P, Q, R, S 0 Replace digester P, R, R, S as the new mesophilic digesters.
N/A Digester Cleaning Plant No. 2 Digesters Continue the digester cleaning. Digester O and I to be cleaned in
2020.
N/A Digester repairs after cleaning Plant No. 2 digesters 0 Repairs that need to be done while digester out of service.
P2-91-1 Plant No. 2 Digesters Rehabilitations Plant No. 2 Digesters Rehabilitate the digesters to keep them operable until the TPAD
process in operation.
MP-690 Digester G and S Valve replacement Digester G and S Replace penetration valves and other miscellaneous repairs
identified by condition assessment after digester cleaning.
MP-688 Digester F and G Walkway Bridge repair Digester F and G Repair walkway bridge between Digester F and G as
recommended by condition assessment after Digester F cleaning.
PRN-00571 Digester O Repairs Digester O
• Replace valves and minor repairs from condition assessment after
cleaning
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP -Construction ❑ Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year; N/A=Not Applicable;
TPAD=Temperature Phased Anaerobic Digestion
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 25 - PLANT NO. 2 SOLIDS HANDLING - FACILITIES
Process Schematic Major Assets Remaining Useful Life
• Asset RUL Legend:
To Central •
Generation System ❑ RUL <5 years
(Area 26) p. •„
Compressed Gas ❑ RUL 5-10 years
Compressor 20 • • ❑ RUL 11-15 years
Civil ❑ RUL 16-20 years
Sludge Effluent Piping
Blending Carbon ❑ RUL >20 years
Gas Holder From Primary Facility Scrubber (1) Structural
Treatment
(Area21) —� Structure 2 - 1 1 1 - 3 1 Acronym Key:
Chemical Chemical Building 1 3 1 - - 4 - -
MCC=Motor Control
Biofilters(3) Scrubber (1) Scrubber (1) Center;
Dissolved Air
Flotation Sludge Mechanical
From Thickeners (4) Digesters (15) PLC= Programmable Logic
Secondary Pump - 1 1 1 - - - Controller;
Treatment -� ��1► ;s
(Area 22)
Fan - - - 1 - - - RUL=Remaining Useful
Life;
1........................................ Boiler& Heat Exchanger - - - - - - -
Underflow I Dewatering Biosolids Cake Silo Truk - - - - VFD=Variable Frequency
11 Centrifuge (5) Pumps(5) Tanks(2) Loading Centrifuge 1
To Waste Holding Drive
Side Stream Digesters (3) �� �� Polymer System - - 1 - - - - -
Pump Station - - -
(Area21) ? "'���sss Biofilter 1
Chemical System - - - 1 1 - - -
Gas Compressor - - - - - 4 - -
Solids Gas Odor Gas Dryer - - - - - 2 - -
Gas Flare - - - - - 4 - -
Screw Conveyor - - - - - - - 4
Sliding Frame - - - - - - - 4
Piping &Valve 3 3 1 1 1 3 3 2
Electrical
MCC &VFD 2 2 1 1 1 4 - 3
Instrumentation
PLC & Flow Meter 2 2 1711 1 4 - 3
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 25 — PLANT NO. 2 SOLIDS HANDLING — SOLIDS HANDLING SYSTEMS
Major Assets Quantities . . 1 e eMajor Assets Quantities Major Assets Quantities
Judge Blending Facility Dewatering Centrifuge Building &Silos Odor Truck Loading Bay Odor Control Gas Holder
Sludge Blending Tanks 2 Centrifuges 5 Control 2-stage Chemical 2 Gas Holder Tank 1
Digester Feed Pumps 6 Sludge Feed Pumps 5 Biofilters 3 Scrubbers Truck Loading
Electrical Building 1 Cake Transfer Pumps 5 Ammonia Scrubber 1 Gas Handling Cake Storage Silos 2
lant Boiler Facility Polymer System 1 Gas Compressors 3 Sliding Frames 2
Building 1 Gas Dryer 1 Screw Conveyors 12
Boilers and heat Gas Flares 3
2
exchangers
Key Issues
Keyissues Actions and Recommendations
• Boilers and Heat Exchangers —Boiler tube leaking; boiler heat 0 MP-271 — P2 Boiler Heat Exchangers Replacement
exchangers wearing out; no steam bypass outlet during boilers PM 0 PRN-00455 (MP-624)— P2 Boiler Re-tubing
and AQMD required testing; boiler corrosion issues • PRN-00456 (MP-547)— P2 Boiler Steam By-pass
• Maintenance Activities—Chemicals stem improvements
• Gas Handling System—Gas compressor system lived its life and • J-124—Digester Gas Facilities rehabilitation
need replacement 0 Gas compressors repair and overhaul by Maintenance
• Truck Loading—Auger No. 6 and No.3 out of service due to age
and wearing from higher solids content from centrifuge dewatered • PRN-00513 (MP-585)— P2 Truck Loading Screw Conveyors Replacement
cake; difficult to lubricate the screw conveyors because of access (lubrication extension will be included in the new screw conveyor system)
issues.
Current and Future Projects
ect
EProi( LL LL LL LL LL LL LL LL U. U_ U. U_ U. U_ U. U_
- -
J-124 Digester Gas Facilities Rehabilitation Gas compressors, dryers, flare and 0 Replace the entire gas handling system including the gas
holders stem compressor building.
MP-271 Plant No. 2 Boiler Heat Exchanger Plant No. 2 Boilers stem •
Replacement Y Replace two heat exchangers.
PRN-00456 plant No 2 Boiler Steam By-pass Plant No 2 Boiler system Add steam by-pass to release the steam to the atmosphere at TF
. y . y
(MP-547) boiler bldg. room level.
PRN-00455 Plant No. 2 Boiler Re-tubing Plant No. 2 Boiler system 0 Re-tube both boilers.
(MP-624)
N/A Plant No. 2 Boiler Chemical system Plant No. 2 Boiler system • Modifying the existing chemical injection system for better
Improvements corrosion control.
PRN-00513 Plant No. 2 Truck Loading Screw Plant No. 2 Truck Loading Station • Replace all twelve screw conveyors, and lubrication extension will
(MP-585) Conveyor Replacement be included in the new screw conveyor system.
N/A Gas Compressor Overhaul Plant No. 2 Gas compressor facility 0 Overhaul all gas compressors.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP — Design CIP -Construction Maintenance Project AQMD=Air Quality Management District; CIP=Capital Improvement Program; FY=Fiscal Year;
N/A=Not Applicable; PM=Preventative Maintenance
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 26 — PLANT NO. 2 CENTRAL GENERATION
Process Schematic Major Assets Remaining Useful Life
To Solids Handling
Steam
Digester(Area 25) Turbine Turbine
704M Ll
Electricity •
co
Steam
•
Buildings 4) 0: : :
o°oo°o°oo
goo oo�
0 o Structural
Hot Water Building - - - - - - - - - - - - - - - - - - - - - -
Mechanical
General 4 4 4 4 4 3 3 3 3 3 4 4 5 5 5 5 - - -
Electrical HVAC - - - - - - - - - - - - - - - - - - - - - - - 4
From Solids Generator To Electrical Lube Oil System 3 3 3 3 3 - - - - - - - - - - - - - - - - - -
Handling Distribution Electrical
(Area 25) Compressed (Area 28)
Digester Gas a General 4 4 4 4 4 - - - - - - - - - 3 3 3 3 3 5 - -
Switchgear 4 4 4 4 4 - - - - - - - - - - - - - - - - - - -
Instrumentation
General 5 5 5 5 5 4 3 4 4 4 4 4 3 3 4 4 4 4 5 5 5 - -
Gas Electricity Other RUL Legend:
❑ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 years ❑ RUL >20 years
Acronym Key:
HVAC=Heating, Ventilation, and Air Conditioning; Inst.=Instrument; OX1=Oxidizer; RUL=Remaining Useful Life;
SCR= Selective Catalytic Reduction
Major Assets
Major Assets Quantities Major Assets Quantities Major Assets Quantities
Engine Generator Heat Recovery System
Gas Engine (16 Cylinder) 5 Heat Recovery Boiler 5 Ventilation Supply Fans 5
Electrical Generator 5 Building Ventilation Exhaust Fans 6
Engine Lube Oil System 5 Building :Various
Air CompressorIIIIIIIIIIIIIIIIIIIIIll
earn Turbine Generator Piping Engine Starting Air 3
Steam Turbine 1 Engine Emission Control Instrument Air 2
Electrical Generator 1 OXI Catalyst 5
Steam Condenser 1 SCR Catalyst 5
Deaerator Vessel 1 UREA Injection System 5
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 26 — PLANT NO. 2 CENTRAL GENERATION
Key Issues
Keylssues Actions and Recommendations
• Gas Engine Generator Reliability- Monies shall be spent Overhaul engines (ongoing)
to address aging components and systems required to Replace obsolete systems (i.e., Battery Backup, Switch Gear, etc.)
operate the 5 Central Generation Engines.
• Engine Lube Oil System-The Lube Oil Centrifuges are no • Install new instrumentation and controls onto the existing 2 units.
longer operational
• Steam Turbine System Rehabilitation -The Steam Turbine • Overhaul the Steam Turbine and Steam Condenser.
has degraded and is in need of rehabilitation.
• Plant Water Piping -The plant water(i.e., Cooling Water) Replace all plant water piping in the basement of Central Generation.
piping has degraded and is in need of replacement.
• Emission Control System -The Housings on the Oxidizer . Analyze and design new Catalyst Housings.
Catalysts are failing prematurely.
• Instrument Air Compressors -The instrument . Replace the entire Instrument Air System, installing new compressors
air compressors are no longer working. and appurtenances.
Current and Future Projects
Project No. Project Title pacted Facilities Description of Work - -
ink mew& IL
P2-119 Central Generation Rehabilitation Central Generation Facility Wide • Rehabilitation of Gas Engine Support Systems.
FE18-06 Instrument Air Compressor Replacement Instrument Air Compressor Install 2 new Instrument Air Compressors.
System, Urea Injection System
MP-105 Steam Turbine Rehabilitation Steam Turbine Generator •
PRN-00262 Rehabilitation of the Steam Turbine.
MP-118 Engine Lube Oil System Controls Upgrade Engine Generator • Install new instrumentation and controls onto the existing units.
PRN-00211
MP-227 Starting Air Compressor System Rehabilitation Starting Air Compressor System 0 Rehabilitation of the Air Compressors.
MP-231 Engine Emission Control Redesign OXI/SCR Catalyst 0 Analyze and design new Catalyst Housings.
PRN-00427
MP-257 Steam Condenser Rehabilitation Steam Condenser
PRN-00394 Replace the Steam Condenser Tube Bundle.
MP-275 En Engine Overhauls Engine Generator
PRN-00297 g 9 Overhaul the engines as needed (ongoing).
MP-305 Ventilation Supply Fan Rehabilitation HVAC 0 Replace one fan and rehabilitation the fan support structures.
PRN-00314
MP-358 Lube Oil Filter Catwalk Engine Generator 0 Install Lube Oil Filter catwalks for maintenance purposes.
PRN-00322
MP-484 Steam Boiler Level Control Upgrade Heat Recovery Boiler 0 Install new technology for improved Boiler level control.
MP-546 Plant Water Pipe Rehabilitation Plant Water Piping 0 Replace existing plant water piping with new.
MP-608 Engine Ignition and Controls Upgrade Engine Generator 0 Replace the existing engine ignition, controls, and fuel system.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP - Design ❑ CIP -Construction El Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year; HVAC=Heating, Ventilation, and Air Conditioning; OX1=Oxidizer; RUL=Remaining
Useful Life; SCR= Selective Catalytic Reduction
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 27 - PLANT NO. 2 UTILITIES
Process Schematic Major Assets Remaining Useful Life
Im Asset RUL Legend:
• ■ RUL <5 years
❑ RUL 5-10 years
Ci> city Water Pump Station SelbndaR, Plant Water Pump Station ' ' ' ❑ RUL 11-15 years
SuppN Effluent-0 II� � Civil ❑ RUL 16-20 years
Pipes 2 3 2
(x7) (XI) (xa) El >20 years
Structural
Pump Station 3 3 - - Acronym Key:
i
Tanks 3 - _ _ MCC=Motor Control
Center;
Pumps 3 3
Mechanical RUL=Remaining Useful
llm
- - Life;
Instnxnent A,r Strainers - 3 - - PLC= Programmable Logic
PI ant Air
Orange County Air Compressors Compressors - - _ 4 Controller;
Water District VFD=Variable Frequency
Reclaimed D-
Y
Water System Ventilation System 2 2 - Drive
Electrical
t at •• MCC 1 1 - -
VFD 3 3 - -
Instrumentation
PLC, Flowmeter 1 1 - 1
Major Assets
eMajor Assets Quantities Major Assets Quantities Major Assets Quantities
.ELCity Water Plant Water Reclaimed Water Plant Air
Pumps 7 Pumps 4 Piping 6 Miles Compressors 3
Tanks 4 Strainers 4 Plant Air Piping 6.7 Miles
Piping 8.9 Miles Piping 10.6 Miles Instrument Air Piping 1.6 Miles
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 27 — PLANT NO. 2 UTILITIES
Key Issues
Keylssues Actions and Recommendations
• Current plan is to run to fail and repair the lines as they fail. In addition, if
Plant/Instrument Air Lines have severe corrosion issues. opportunity arises through future CIP or FE projects within areas where
known air system deficiencies exist, we will address them at that time.
Current and Future Projects
ImpactedProject No. Project Title
U. LL LL LL LL LL LL LL LL LL LL A
FE18-14 Plant Water Pipeline Rehabilitation Piping in tunnels 0 1600 feet of piping in the tunnels.
FE18-06 Instrument Air Compressors at Central Central Generation 0 Replace Instrument Air compressors at Central Generation.
Generation
J-117B Outfall Low Flow Pump Station Plant Water Pump Station • Replace Plant Water Pump Station and plant water piping near
project.
P2-133 B/C Side Primary Clarifiers Rehab Primary Clarifiers 0 Replace City water piping near project.
P2-98A Primary Treatment Rehab City Water Pump Station Refeed City Water Pump Station directly from DC-F 480
switch ear.
X-036 Plant No. 2 City Water Pump Station City Water Pump Station 0 Rehab of City Water Pump Station.
X-037 Plant No. 2 Plant Water Pump Station Plant Water Pump Station 0 Demo Plant Water Pump Station.
Demolition
FE-XX1 Relocation of Air Compressor Central Central Generation and COBS 0 Relocate existing 100HP Air Compressor.
Generation to Ocean Outfall Booster Station
• Repair and re-route portions of reclaimed water line near Primary
FE-XX2 Repair Reclaimed Pipe Leaks Piping in tunnels Clarifiers and Bar Screen.
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP— Design ❑ CIP - Construction ❑ Maintenance Project CIP=Capital Improvement Program; FY=Fiscal Year; HP=Horsepower;
OOBS= Ocean Outfall Booster Station
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 27 - PLANT NO. 2 UTILITIES
Remaining Useful Life of Utility Infrastructure
Plant 2 City Water Pipe Condition Scoring/RUL �7: Plant 2 Plant Water Pipe Condition Scoring/RUL
` #4
4t
t xe
•
Y �
t
AllJr-
V7
RUL Legend: Acronym Key:
❑ RUL <5 years RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 years ❑ RUL >20 years RUL=Remaining Useful Life
ASSET
MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 27 - PLANT NO. 2 UTILITIES
Remaining Useful Life of Utility Infrastructure
A J•
Plant 2 Reclaimed Water Pipe Condition Scoring/RUL
qP' a
sp
•
I•�ti I 01
f
RUL Legend: Acronym Key:
■ RUL <5 years RUL 5-10 years RUL 11-15 years RUL 16-20 years ■ RUL >20 years RUL=Remaining Useful Life
70119 ASSET MANAGEMENT PLAN
ASSET MANAGEMENT SYSTEM SUMMARY - AREA 28 - PLANT NO. 2 ELECTRICAL DISTRIBUTION
Process Schematic Major Assets Remaining Useful Life
From Southern California Edison
66kV Service
..
..
.. .. .. ..
Transformer
Tier I—12.47KV Primary Distribution Level
Transformers: 12.47/2.4kV - - - 4 - - - - - - - - - -
=Back-Up Power Transformers:
DC =Distribution Center 4 2 3 3 4 4 3 - 2 - 2 1 4 4 4 4
12.47/0.48kV
/ 12.47kV Switchgears 3 3 3 4 4 4 3 2 2 2 1 - - - -
12.47 kV Level Indicator _ _ _ _ _ _ _ _ 2 - 2 1 1 3 3 4
12.47 W Switches
Electrical Service Center
12.47kV Feeders 4 4 1 1 4 4 3 3 2 2 2 1 1 1 1 4
12.47kV Generators - - - - - - - 3 - 3 - - - - - -
Tier II—4.16kV Distribution Level
4.16kV Feeders - - - - - - - - 2 - - - - - - -
DC-K DC-J
12.47 W Central Tier III—2.4kV Distribution Level
Generation
2.4kV Feeders - - - - 4 - - - - - - - - - - -
Tier IV—480V Distribution Level
480V Switchgears - - 3 - - - - - 2 - 2 1 3 3 3 4
' °
Transfer Switches - - - - - - - - - - - - 4 3 3 4
DC-A DC-B DC-C DC-D DC-H DC-E
Generators - - - - - - - - - - - - - - 4 4
Tier V—UPS
UPSs Individual - - - 4 - 4 - 4 - - 4 - -
UPSs Regional - - - - - - 4 - - - - - - - - -
Tier VI— 125 VDC and 24 VDC Battery Systems
125VDC Chargers 5 5 5 5 - - - 4 - 4 4 1 4 4 - -
Major Assets 125VDC Batteries 5 5 5 5 - - - 4 - 4 4 1 4 4 - -
Major
24VDC Chargers - 5 - - - - - 4 - 4 - - - - 4 4
�' Acronym Key:
Transformers 58 CENGEN=Central Generation; 24VDC Batteries - 5 - - - - - 4 - 4 - - - 4 4
Standby Generators 9 DC=Distribution Center; Generator Controls
kV=Kilovolt;
12kV Switchgears 27 PB=Power Building; Generator Controls - 5 - - - - - 3 3 - - - - 4 4
480V Switchgears 32 RUL=Remaining Useful Life;
125VDC and 24VDC Battery Systems 38 VDC=Volts of Direct Current; RUL Legend:
UPS=Uninterruptible Power Supply
Uninterruptible Power Supply(UPS) 27 ■ RUL <5 years ❑ RUL 5-10 years ❑ RUL 11-15 years RUL 16-20 years RUL >20 years
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 28 — PLANT NO. 2 ELECTRICAL DISTRIBUTION
Key Issues
Keyllssues Actions and Recommendations
• Southern California Edison is Currently a single 66kV Feeder Service PS16-02 & Plant No. 2-124 (Plant No. 2-124 will start—January 2002):
o New 66kV Switchyard; Additional 66kV Line;Additional Transformer with automatic Load tap changes
• Aging Battery Chargers and Batteries 0 MP-233: Monitor existing battery life, develop path forward for replacing aged battery and charger systems.
• Plant No. 2 Cabling: Aging Medium Voltage Cabling Infrastructure 0 MP-320: Testing aging Medium Voltage Cabling to perform Condition Assessment and develop plan for preventive maintenance.
• Plant No. 2 Cabling: 480V(Headworks)failing cables 0 PRN-00401/MP-509 address repairs.
o Areas where there are no direct Back Up Standby Generation: o J-124 will address Gas Compressors
o Gas Compressor(4.16kV Motors), PEPs&Trickling Filter Pumps o Revisit policy to address Back Up Generation for PEPs and Trickling Filter Pumps
Acronym Key:
kV=Kilovolt; PEPS=Primary Effluent Pump Station; V=Volt
ASSET
MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY — AREA 28 — PLANT NO. 2 ELECTRICAL DISTRIBUTION
Current and Future Projects
- -
Project No. Project Title Impacted Facilities Description of Work eq cm N cm N CM CM N N N M M M Cn
MP-233 Plant No. 2 and P1 Battery Plant No. 2 Power 0 Replace old batteries and chargers.
S stem Upgrade Distribution
MP-320 Plant No. 2 Medium Plant No. 2 Power 0 Medium Voltage Cables Condition Assessment and Testing.
Voltage Cable PM Services Distribution
P2-107 SCADA System and Plant No. 2 Power 0 Process Data Network, SCADA System Expansion, Load Management and Load
Network U raders Distribution Shedding.
Outfall Low Flow Pump Plant No. 2 Outfall Rehabilitation of Mechanical, electrical and Civil Systems at the Ocean Outfall Booster
J-117B Station Booster Station Station at Plant No. 2 that includes 12.47 kV switchgear replacement, VFD motors, and
feeder cable replacement.
• Demolish and replace four(4)existing A-side Primary Clarifiers, Replace Scrubber
P2-98A A-Side Primary Clarifiers Plant No. 2 A-Side Complex, demolish Power Building A and associated electrical equipment, install new
Replacement at Plant No. 2 Primary Clarifiers Distribution Center F, including 12.47 kV switchgear, transformers, and 480V
switchgear.
Digester Gas facilities Plant No. 2 —Gas 0 Project will rehabilitate the low and high pressure gas facilities at Plant No. 1 and Plant
J-124 compressors and No. 2 to meet current and future OCSD needs such as Air Quality Management District
Rehabilitation flares and NFPA regulations, and future projected gas production.
Electrical Power • Provide electrical distribution system improvements at Plant No. 1 and No. 2, as
J-98 Distribution System Plant No. 2 Power recommended by the J-25-4 project study, which are needed based on equipment
Improvements Distribution System condition and age, insufficient equipment ratings, grounding safety, non-compliance with
the National Electrical Code requirements, and electrical configuration reliability.
Temperature-Phased Project will replace the mesophilic anaerobic digesters at Plant No. 2 with new digesters
P2-128 Anaerobic Digester at Plant Plant No. 2 —Solids in a TPAD configuration. This project will add new electrical power building with 12 kV
No 2 Handling switchgear, 480V switchgears, oil-filled transformers located outside of the building,
VFDs, transfer switches, and cables/conduits.
Substation Replacement at Plant No. 2 Power This project will add a second 66-kV incoming distribution line to OCSD Plant No. 2 and
P2-134 Plant No. 2 Distribution construct a new 66-kV to 12.47-kV substation. The new substation will include two
incoming 66-kV lines and two 66-kV to 12.47-kV transformer.
Plant No. 2 UPS Provide a regional UPS in the northern portion of Plant No. 2 and provide UPS power
J-121 UPS System Upgrade System distribution and power distribution units to feed UPS loads from the regional UPSs
installed by this project and existing regional UPSs.
Plant No. 2-133 B/C-Side
Plant No. 2 Primary Extensively rehabilitate the C-Side primary clarifiers at Plant No. 2. The work is
Clarifiers,
P2-133 Clarifiers Rehabilitation at Mechanical and expected to include demolition of Power Building 80, including backup generator and
Plant No. 1 Electrical Systems installation of new electrical systems.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP — Design ❑ CIP -Construction ■ Maintenance Project CIP=Capital Improvements Program; FY=Fiscal Year; kV=Kilovolt; NFPA= National Fire Protection Association; OCSD=Orange
County Sanitation District; SCADA=Supervisory Control and Data Acquisition;
T PAD=Temperatu re-Phased Anaerobic Digester; UPS=Uninterruptible Power Supply; V=Volt; VFD=Variable Frequency Drive
ASSET MANAGEMENT • 1
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5.2.3 Collection System Pump Station Asset
Management Summaries
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• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM - PUMP STATIONS
Process Schematic Major Assets Remaining Useful Life
Asset RUL Legend:
RUL < 5 years
LiquidAsset , .
•• RUL 5-10 years
Sewage ,; ❑ RUL 11-15 years
Wetwell Pump
Civil - Piping ❑ RUL 16-20 years
Wastewater Pumped RUL > 20 years
F174 from back into Force Mains 3 3 4 2 3 3 4 1 4 43 3 3 0
Collection Collection Structural
System System
Pipelines Pipelines Pump Station 3 4 3 4 1 3 3 3 3 1 2 3 3 2 4 Acronym Key:
Wet Well 4 4 4 1 2 3 3 4 3 4 4 4 4 3 3 RUL=Remaining Useful Life
Mechanical
Pumps 3 3 4 1 2 3 3 3 3 4 2 4 5 3 5
Major Assets—Quantities Valves 4 3 4 1 3 3 4 5 3 4
Force Emergency Ventilation System 3 3 4 4 3 4 3 3 3 3 4 3 2
Pump Emergency Generator -- -- 3 1 -- 3 -- -- -- 2 2 3 -- 2 --
Mains
Electrical
15th Street 1 3 2 22 N Motor Control Center 1 2 4 1 1 3 4 3 4 2 2 2 5 2 3
A Street 1 3 2 19 N
Bay Bridge 1 5 2 17 Y Variable Frequency Drive 2 3 5 1 3 -- -- 2 3 4 3 4 5 2 --
Bitter Point 1 5 2 23 Y Motors 3 3 4 1 2 3 2 4 2 2 2 3 4 3 3
College 1 3 2 18 N Transformer 2 2 4 1 1 3 2 3 4 1 2 2 4 2 3
Crystal Cove 1 2 2 13 Y Instrumentation
Edinger 1 2 1 8 N
Lido 1 3 2 8 N Programmable Logic Controller 3 1 4 2 1 1 1 4 1 1 1 1 2 2 1
MacArthur 1 2 1 8 N Flowmeter 3 3 4 2 1 3 4 2 -- 3 2 3 4 3 3
Main Street 2 10 3 38 Y
Rocky Point 1 4 2 18 Y
Slater 1 5 2 17 Y
Seal Beach 2 8 2 24 N
Westside 1 4 1 16 Y
Yorba Linda 1 3 1 11 N
Total 17 62 27 269 --
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM - PUMP STATIONS
Keylssues Actions and Recommendations Acronym Key:
OCSD=Orange County Sanitation District
• Safety—Currently four of OCSD's older pump stations do not have atmospheric 0 A planning study has been established to review and interpret electrical code and
monitoring (for hydrogen sulfide gases) or standard safety indication lighting. establish OCSD design standards to address this issue. Practicing on-going safety
Also, pump station infrastructure is often located in the public right of way making measures and traffic control when working in the public right of way will continue to be
safe access to these facilities an on-going issue. of the utmost importance.
• Natural Phenomenon — Edinger pump station is located immediately adjacent to Siting analysis has identified an area farther away from the active flood control channel
an undersized flood control channel. Crystal Cove pump station is experiencing to which Edinger pump station may be moved. Also, the County of Orange is planning
gradual site settlement. Both natural hazards present a risk to normal operation to increase the capacity of the channel to accommodate future planned flows. A
of the pump stations. planning study has been established to determine the necessary mitigation measures
to remediate site settlement at Crystal Cove pump station.
• Increased Methane Gas Levels—methane gas accumulation has become a OCSD crews respond to alarms that indicate increased levels of methane gas. An
safety concern at some pump stations. The amount of gas seems to increase internal effort has been defined to place flow monitors in the system to collect
during summer months and presents a unique challenge because of the short necessary data prior to establishing a planning study to determine the cause of the gas
response time necessary to address the safety concerns of increased ignition accumulation and possible mitigation measures.
risk.
• Corrosion —Corrosion is an on-going problem in this very harsh environment. In Visual assessments of known corrosion issues are performed on an on-going basis.
places were the system has been kept from venting and mixing of wastewater is When necessary, cameras are used to evaluate the spreading of corrosion impacts and
prevalent, such as wet wells, the degree of corrosion has (or will soon) require confined space entry may be performed to gather additional information to determine
the replacement/rehabilitation of the assets. when the facility needs to be rehabilitated.
• Groundwater Intrusion —Groundwater has penetrated four of the newly
constructed pump stations in the coastal region of the service area. Groundwater Execute a planning study to identify possible mitigation measures.
is notoriously corrosive and may compromise the strength of the rebar within the •
concrete structure walls.
• Maintenance Access— In some cases, such as venting of the Newport Beach OCSD continues to improve planned maintenance processes and inter-agency
force main system, access to critical facilities is limited by safety and public coordination that allow crews to minimize impacts to the community during necessary
impact concerns. In other cases, such as MacArthur Pump Station force main, maintenance operations. A future capital project has been established to construct a
access to critical facilities is not possible because redundancy was not redundant force main to serve MacArthur pump station.
considered when the pump station was designed.
XF
� I
Main Street Pump Station
Rocky Point Pump Station College Pump Station
11
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — PUMP STATIONS
Current and Future Projects
0) CD—Project No. Project Title Impacted Facilities Description of Work N N N N N N CM N N N M M M M M
General — Projects that affect more than one pump station
• Installation of venting
Newport Beach Pump Station Multiple Pump Stations in equipment; phased
5-68 Odor Control Improvements Newport Beach Area implementation of chemical
use
Portable Generator Connectors • Installation of standard
FE19-01 at Pump Stations Multiple Pump Stations portable generator connectors
Pump Station Deragger Unit • Installation of Deragger units
MP-304 Install Multiple Pump Stations at multiple pump stations
MP-393 Pump Station On-Call Electrical All Pump Stations Various electrical PM services
PM Services including testing of equipment
Portable Emergency Generator Purchase of portable
MP-429 Set Purchase Multiple Facilities generators and associated
equipment
Pacific Coast Highway Force
MP-474 Main Manual Air Release Valve Newport Force Main System Venting of force mains on
Pacific Coast Highway
PM
Critical Breaker Replacement Procurement of critical
MP-503 Procurement Multiple Pump Stations breakers
MP-529 Dry Well Concrete Crack Repair Multiple Pump Stations Groundwater intrusion
remediation
Pump Station Bypass Parts Purchase pump station
MP-542 Procurement Multiple Pump Stations bypass parts
Newport Beach Methane Gas Newport Beach Force Main Comprehensive study of
PS00005 Reduction Study System methane gas reduction On Hold - Internal Effort
alternatives
PS15-08 Collections Capacity Evaluation All Pump Stations Collection system master plan
Study and model update
PS18-06 Go/No-Go Lights and Signage All Pump Stations Standardize hazardous gas
Study warning systems
A Street and 151h Street Pump Comprehensive study of
XPS0009 Station and Force Main Study Entire Pump Station pump station condition and
capacity
1
• ASSET MANAGEMENT PLAN
Project No. Project Title Impacted Facilities Description of Work (N cm cm N N N N C4 C4 C4 M M M M M
15th Street Pump Station
15'" Street Pump Station Force Pump Station Force Main
MP-658 Main Valve Replacement Isolation Valves Replace isolation valves
15'" Street Pump Station and Comprehensive rehabilitation
X-022 Force Main Project Entire Pump Station of pump station and force
mains
A Street Pump Station
A Street Pump Station and Comprehensive rehabilitation
X-041 Force Main Project Entire Pump Station of pump station and force
mains
Bay Bridge Pump Station
Bay Bridge Pump Station Force Comprehensive rehabilitation
5-67A Main Replacement Pump Station Force Main of pump station and force
mains
Bay Bridge Pump Station Comprehensive rehabilitation
5-67B Replacement Entire Pump Station of pump station and force
mains
Bay Bridge Pump Station Valve Replacement of pump suction
MP-681 Replacement Project Pump Station Isolation Valves and discharge valves
Bitter Point Pump Station
Bitter Point Pump Station Comprehensive study of
XPS0004 Rehabilitation Study Entire Pump Station pump station condition and
capacity
College Pump Station
College Pump Station Vapex Pump Station Vapex Unit and
MP-482 Modifications to Vapex U
Improvements Wet Wellnit
College Avenue Force Main Comprehensive rehabilitation
X-026 Rehabilitation Project Pump Station Force Main of force mains
1
• ASSET MANAGEMENT
1 1
_• • • • • 1 • • • • _
Crystal Cove Pump Station
Crystal Cove Pump Station Study to determine how to
PS00004 Settlement Evaluation Crystal Cove Pump Station site mitigate site settlement
Crystal Cove Pump Station
5-66 Upgrade and Rehabilitation Entire Pump Station Comprehensive rehabilitation
of pump station
Project
Edinger Pump Station
11-33 Edinger Pump Station Entire Pump Station Comprehensive relocation of
Rehabilitation Project pump station
Edinger Pump Station UPS Replacement of pump station
MP-444 Repairs Pump Station UPS UPS
Edinger Pump Station Stair Paint metal stairs in the pump
MP-495 Repairs Pump Station Stairs room
Edinger Pump Station
• Determine extent of pump
PS15-02 Rehabilitation Study Entire Pump Station station replacement or
rehabilitation
Lido Pump Station
East Lido Force Main Rehabilitation of east force
FE15-10 Rehabilitation Project Pump Station East Force Main main
Lido Pump Station Bathroom Pump Station Bathroom and Replacement of drain line
MP-442 Drainpipe Replacement Wet Well from the bathroom to the wet
well
Lido Pump Station Camlock Pump Station Electrical Installation of standard
MP-618 Receptacle Panel Installation Equipment portable generator connector
Lido Pump Station Comprehensive rehabilitation
X-023 Rehabilitation Project Entire Pump Station of pump station
Lido Pump Station Comprehensive study of
XPS0017 Rehabilitation Study Entire Pump Station pump station condition and
capacity
1
• ASSET MANAGEMENT PLAN
ImpactedProject No. Project Title
MacArthur Pump Station
MacArthur Pump Station Comprehensive rehabilitation
7-63 Rehabilitation Project Entire Pump Station of pump station
MacArthur Force Main Installation of second force
7-68 Improvements Pump Station Force Main main and rehabilitation of
existing force main
MacArthur Pump Station Force Replacement of force main
MP-427 Main Valve Replacement Pump Station Force Main isolation valve
Main Street Pump Station
Main Street Pump Station Comprehensive rehabilitation
7-64 Rehabilitation Project Entire Pump Station of pump station
Main Street Pump Station Valve Pump And force main
MP-559 Replacement Pump Station Isolation Valves isolation valve replacement
Main Street Pump Station Comprehensive study of
XPS0048 Rehabilitation Study Entire Pump Station pump station condition and
capacity
Rocky Point Pump Station
MP-508 Rocky Point Pump Station Wet PumpStation Wet Well
Well Liner Repair Repair wet well liner
Rocky Point Pump Station Comprehensive study of
XPS0005 Rehabilitation Study Entire Pump Station pump station condition and
capacity
1 �
• ASSET MANAGEMENT
1 1
Project Title Impacted Facilities Description of Work cm N N C4 N N C4 cm cm cm M M M M M
Slater Pump Station
Slater Pump Station Comprehensive rehabilitation
11-34 Rehabilitation Project Entire Pump Station of pump station
Slater Pump Station Valve Pump Station Pump Isolation Replacement of pump
FE16-14 Replacement Valves isolation valves
Slater Pump Station Link Seal
MP-207 Repair Pump Station Dry Well Wall • Replace leaking link seal
Slater Pump Station Comprehensive study of
XPS0044 Rehabilitation Study Entire Pump Station pump station condition and
capacity
Seal Beach Pump Station
Seal Beach Pump Station Reconstruction of pump
3-67 Replacement Entire Pump Station station
Seal Beach Pump Station— Fan
• Relocate the fan to the
PRN-00550 No. 3 Relocation Fan No. 3 outside of the building for
better maintenance access
N/A Seal Beach Valve Replacement Pump and force main isolation 0 Replace 17 gate valves of
Project valves various sizes
Westside Pump Station
Westminster Boulevard Force Replacement of the force
3-62 Main Replacement Seal Beach PS Force Main mains
Yorba Linda Pump Station
Yorba Linda Pump Station Entire Pump Station and Force Abandonment of pump station
2-73 Abandonment Project Main and force main
Types of Project Legend: Acronym Key:
❑ CIP - Planning CIP—Design CIP -Construction Maintenance Project CIP=Capital Improvement Project; FY=Fiscal Year; N/A=Not Applicable
❑ ❑ UPS=Uninterruptible Power Supply
1
ASSET MANAGEMENT • 1
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1 •
5.2.4 Collection System Pipeline Asset
Management Summaries
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ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — BAKER-MAIN TRUNK
System Overview Major Assets and Condition Information
Structural Grade
Defect Legend:
OPA
1
❑ Grade 5 '
Asset Type C0 C0
DEN GRaNE Area 2 ' •
' r
-� ❑
i
• Grade 4
X-08 est Trunk Ca pa c ty LUUN`' Vitrified Clay
:5 18" 0 18.8 339 52 4 3
Point Repair 0
•• -`• ( 21" - 27" O 9.7 162 33 - -
Ar 7 >_ 30" O 6.1 79 44 5 1
SANTA ANA
Area I Reinforced Concrete
` TUSTIN <_ 48" 0 0.3 4 26 - -
51" - 66" 0 0.9 12 28 - -
>_ 72" 0 3.7 35 25 - -
Ductile Iron
/ 42" 0 0.5 2 28 - -
Acronym Key:
NASSCO=National Association of Sewer Service Companies
-05: Gisler-
Redhill Rehab
,�,m
Area X-075: Fairview Trunk Rehab
2 NtLb'F'Uftl uLAL.f1 '
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — BAKER-MAIN TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of Work cm cm cm N N N N N N N M M M M M
7-65 Gisler-Redhill Interceptor Rehabilitation Project 0 Rehabilitation of sewer facilities in the city of Costa Mesa.
X-082 North Trunk Improvement Project 0 Upsizing of pipe segments to increase capacity in the city of Tustin.
X-075 Fairview Trunk Sewer Rehabilitation Project Rehabilitation of sewer facilities in the city of Costa Mesa.
X-084 Tustin Ave Sewer Relief Project 0 Upsizing of pipe segments to increase capacity in the city of Santa Ana.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction ■ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — BUSHARD TRUNK
System Overview
J Structural Grade Major Assets and Condition Information
J F, ,. •
Defect Legend:
aAPI
I ,, Grade 5
Asset❑ •
Grade 4
ass rea 2
::ILAFA.J
C"TY
TANTON 1p�
L05 AtIMTTo6 rt�Ar1'E `� :5 18" 00.03 3 54
,;r.1TV � - -
e 3 GAPD EN GRC4Q 21" -27" 0 5.1 73 54 - 2
• >_ 30" O 3.6 26 44 - 1
CUUv Ty
TF,N Reinforced Concrete
CCLINTY <_48" 0 2.4 14 55 - -
SM.T A MIA
Area 1 Are 51" -66" 0 0.3 8 55 - -
>_ 72" 0 4.5 32 19 - -
7! Ar 1 vauer Fiberglass
J-
36" -48" 0 4.7 27 8
HIJNTMTM
�/ eEan+ Unreinforced Concrete
42" -48" 0 1.0 10 22 - -
COSTA IA HDPE
Area 61 22" O 0.06 2 21 - -
Area 5 Acronym Key:
,- NewPOPT HDPE=High-Density Polyethylene Resin;
�r NASSCO=National Association of Sewer Service Companies
' • ASSET MANAGEMENT 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — BUSHARD TRUNK
Key Issues
Keylssues Actions & Recommendations
• Bushard Diversion Box -the Bushard Diversion Box is not able to operate as originally intended (flow modulation . A planning study is underway to determine a course of action regarding potential modifications to the Bushard
between Plant No. 1 and Plant No. 2 based on flows). Diversion Box. This study will also incorporate box rehabilitation beyond the scope of the more immediate repairs
being performed as part of MP-307.
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
Current and Future Projects
Q C14 M qq L0 (0 C74 cm V)
- CM M LO 40
Project No. Project Title Description of Work cm cm cm N N N M M M
>_ -AL931
• Repair of structural assets and replacement of electrical and
MP-307 Bushard Diversion Box Repairs instrumentation and control components.
• Study to determine the scope of necessary modifications that will
PS18-02 Bushard Diversion Structure Rehabilitation Study reinstate and improve operation of the structure.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP — Design ❑ CIP -Construction Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Project; FY=Fiscal Year; OCSD=Orange County Sanitation District
Lk L
2019 ASSET
MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — COAST TRUNK
System Overview Major Assets and Condition Information
Structural Grade
FOUNTAIN Defect Legend:
VALLEY
Grade 5 '
❑ Grade 4
Area Vitrified Clay
<_ 18" 0 2.1 32 60 1 1
21" -27" O 2.6 34 57 - -
>_ 30" O 1.8 24 60 - -
Reinforced Concrete
Arta i I
<_48" 0 0.5 5 60 - -
51" -66" O 2.8 38 34 - -
> 72" 0 1.6 11 38 - -
Polyvinyl Chloride
54" O 0.05 2 38 - -
Acronym Key:
NASSCO=National Association of Sewer Service Companies
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — COAST TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of Work CM CM CM CM N CM CM CM CM CM M M M M M
None - - - - - - - - - - - - - - - - - -
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP — Design ❑ CIP -Construction ❑ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — EUCLID TRUNK
System Overview Major Assets and Condition Information
LA HASP A BREA 7 Structural Grade
I VL- Defect Legend:
,100 Grade 5 '
TFULLE&PfO
YORBA
PLACENTIA ❑ Grade 4
o
B _ Vitrified Clay
Lk PAL MA ANAHQM
s 18" O 4.4 76 56 - 3
Area 2 21" - 27" O 3.9 52 37 - -
>_ 30" O 12.1 154 47 - -
CYPRESS
VILLAPARI. Reinforced Concrete
Area 3 COUNTY
STANTON Area <_48" 0 7.0 69 33 - -
14
ALAMITOS OP ANGE
51" -66" O 7.0 75 31 - -
GARDEN GROVE 72" QJ - - - - -
>
Acronym Key:
COUNTY NASSCO=National Association of Sewer Service Companies
INSTEP
COUNTY
SANTA ANA
Area 1
STING
Are 1
HUNTIN ON
BEA FOUNTAIN
VALLEY
TA MESA
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — EUCLID TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of Work N N cm cm cm cm M M M M M
AM LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
None - - - - - - - - - - - - - - - - - -
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP — Design CIP -Construction Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — KNOTT TRUNK
System Overview Major Assets and Condition Information
' Structural Grade •
LAt4w4b.— • —` NDfA
Defect Legend:
Asset Type _J
Grade 5
^� ❑ Grade 4
Ta, Vitrified Clay
18" 0 9.0 127 51 21 7
21" -27" O 20.5 299 45 9 4
pt CIA;h
A VAc MA
30" O 17.0 215 38 14 1
.
Reinforced Concrete
3-64C ! s 48" O 3.0 37 32
�
3-64D rfl�aheim Co dination 51" -66" 0 6.8 57 45 - -
e sTAw?on >_ 72" 0 9.4 66 44 - -
_ Polyvinyl Chloride
• N
3-64B M
Fiberglass
30" O 0.04 1 23 - -
L'
Ductile Iron
- -
X-071: Bo{sa Chica/ r { 20" O 0.02 1 60
Edinger / Sp rin d le Re ab ` Areal Acronym Key:
g NASSCO=National Association of Sewer Service Companies
Are ill
r4iNTAJN
D VALLEY
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — KNOTT TRUNK
Key Issues
Keyllssues Actions & Recommendations
• Anaheim Coordination —The city of Anaheim owns and operates various small diameter pipelines and diversions • Coordinate with the City of Anaheim pertaining to operation and maintenance of these pipelines and diversions.
throughout the northern central area of the trunk.
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
• Rehabilitate sewer facilities in the cities of Cypress, Anaheim, and
3-64A Orange Western Sub-Trunk Rehabilitation Buena Park.
• Rehabilitate sewer facilities in the cities of Seal Beach, Los Alamitos,
3-64B Los Alamitos Trunk Sewer Rehabilitation and the community of Rossmoor.
• Upsize and rehabilitate sewer facilities in the cities of Cypress and La
3-64C Cypress Trunk Sewer Rehabilitation -West Palma.
3-64D Cypress Trunk Sewer Rehabilitation - East 0 Rehabilitate sewer facilities in the cities of Cypress and La Palma.
X-071 Bolsa Chica/ Edinger/Springdale Rehabilitation 0 Rehabilitation of sewer facilities in the City of Huntington Beach. Ll
Types of Project Legend: Acronym Key:
CIP - Planning CIP— Design CIP - Construction Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — MILLER-HOLDER TRUNK
System Overview Major Assets and Condition Information
Structural Grade
X-062: 3-60: Kno Merceptor Red Defect Legend:
Caballer + Grade 5
Blvd Re b -'
t
El 4
:JLtr''tM
Vitrified Clay
Area 3 Area 2 r - :518" 0 2.9 50 60 - 1
Wa+ 21" - 27" O 6.9 87 58 - -
• >_ 30" O 2.4 5 57 - 2
X-085: Hoo er-Westgr _Capacity Reinforced Concrete
. t <_ 48" 0 2.9 20 61 - -
C - "r 51" - 66" 0 6.6 35 61 - -
>_ 72" O 9.8 46 65 - -
""" Are
f Area 1 0*/ Ductile Iron
MP-3 Winte4u 12" G 0.03 2 60 - -
FWITM
Chan e1 Fed vAXv ' Acronym Key:
NASSCO=National Association of Sewer Service Companies
cos?a PIEs �
Area
`NArea 5;)
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — MILLER-HOLDER TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of WN4ork ]
MP-389 Wintersburg Channel Permit 0 Easement coordination to improve existing manhole access.
3-60 Knott Interceptor Relief 0 Rehabilitation of sewer facilities in the city of Buena Park.
X-062 Caballero Blvd. Trunk Sewer Rehabilitation 0 Rehabilitation of sewer facilities in the city of Buena Park.
X-067 Western Ave. / Hoover St. Trunk Sewer Rehabilitation 9 Rehabilitation of sewer facilities in the city of Westminster.
X-085 Hoover-Western Sub-Trunk Improvement Project 0 Upsizing of sewer segments to increase capacity.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP — Design ❑ CIP - Construction ❑ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
1
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — NEWHOPE TRUNK
System Overview Major Assets and Condition Information
Structural Grade
FE.A-21: Craig Regional Defect Legend:
Park nhole Imyvents Grade 5Asset Type CO U)
CL
YOR9ALINDA ❑ ❑ Grade 4 '
Q PLACENTIA
N ��w
� � Vitrified Clay
�• ., N
18" O 2.7 57 56 1 1
Area 2
ANANElhI
21" - 27" O 2.7 39 59 1 -
>_ 30" O E10.5 140 49 - 1
VILLAPAPI Area Reinforced Concrete
TANTON
COUNTY Area 7 <_ 48" O 4.6 30 61 - -
s
rea 3
ORANGE 14 51" - 66" 0 3.8 19 57 - -
7
GARDEN GROVE > 72" O - - - -
Polyvinyl Chloride
COUNTY 24" O 0.01 1 25 - -
INSTEP
Fiberglass
COUNTY
.� 30" O 0.03 1 2 - -
sANTA ANA
Areal
TIN/ Ductile Iron
UNTING
20" O 1.3 24 30
•1 / - -
BEA
FOUNTAIN MINI
VALLEY Acronym Key:
NASSCO=National Association of Sewer Service Companies
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — NEWHOPE TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of Work N eq N N N N N N N N M M M M M
2-72B & Newhope Placentia Trunk Sewer Replacement 0 Upsizing of segments of sewer to increase capacity.
2-72C
FE10-21 Craig Regional Park Manhole Improvements 0 Manhole access improvements throughout Craig Regional.
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction ■ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — NEWPORT TRUNK
System Overview Major Assets and Condition Information
Area 7
Structural Grade
Defect Legend:
Area 14 Grade 5 0
.a .
L
COSTA MESA L ❑ Grade 4
Area 6
�, � Vitrified Clay
<_ 18" 0 6.1 122 44 1 3
N
... O 21" - 27" O 4.5 99 35 - -
>_ 30" O 3.8 75 32 - 1
Area _� ` / Ductile &Cast Iron
5 8" - 30" 0 3.0 744 27 - 1
NEV"T bf— Polyvinyl Chloride
NE WPCP i
BEACH 12" - 36" 0 2.6 37 19 - -
Cured-in-Place
� 24" G 1.1 13 21 - -
HDPE
20" O 0.6 12 27 - 1
' Acronym Key:
HDPE=High-Density Polyethylene Resin;
NASSCO=National Association of Sewer Service Companies
r
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — NEWPORT TRUNK
Key Issues
Keyllssues Actions & Recommendations
• Tuberculation —Some portions of the existing metal pipes have tuberculation which poses a risk. Several of these • Review condition of unlined metal pipes and rehabilitate pipes subject to tuberculation as needed.
segments have been lined; however, some work remains to complete these repairs.
• Local Sewers—A portion of gravity collection system that was local service was transferred to Newport Beach. • None.
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No Project Title Description of Work
I I -A. ML
None - - - - - - - - - - - - - - - - - -
Types of Project Legend: Acronym Key:
❑ CIP - Planning ❑ CIP— Design ❑ CIP - Construction ❑ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — SARI TRUNK
System Overview
FE17- 1: Carbon M Structural Grade Major Assets and Condition Information
Defect Legend:
Ca rayon Sag Repa i s '
M Grade 5
.
M Li Cc w-
YOPWiIiI�pA •
2-41-8• SAR ock ElGrade 4
TCN • • •
000 M Stabilizers Rem 1 Vitrified Clay
I M5 18" 0 5.0 114 55 - 2
-.- � -063: Imperial
21" - 27" O 11.6 187 44 - 4
Tea 2 Hwy
A. ,r. Rehab
M P-406: SARI M H,� Area 13 > 30" 6.0 85 34 - 3
-a Access Repair L,
Reinforced Concrete
'' '
42" O 1.5 19 34 - -
\ Fiberglass
54" O 0.3 2 10 - -
o�,+ru;E HDPE
1
'rN GRCNE .,,
. 12" - 30" O 0.7 3 9 - -
�� ,
Ductile Iron
COUNTY 24" -48" O 0.4 5 27 - -
Area 14 Steel
ip1yTA A 24" -48" O 0.03 2 9 -
-Area 1 Acronym Key:
435: SARO HDPE=High-Density Polyethylene Resin; MH=Manhole;
j NASSCO=National Association of Sewer Service Companies
FOUNTAIN e s Impr en(s
VAUEY ' IFVIW
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — SARI TRUNK
Key Issues
Keylssues Actions & Recommendations
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
MP-406 SARI Manhole Access Repair 0 Improvements for manholes with limited vehicle access.
MP-435 SAR0060-0000 Access Improvements 0 Coordination with OCFCD to improve vehicle access to manholes.
2-41-8 SARI Rock Stabilizers Removal 0 Removal of rip rap and restoration of access roads.
2-49 Taft Branch Improvements 0 Upsizing of sewer segments to increase capacity.
X-063 Imperial Hwy/91 Freeway Trunk Sewer Rehabilitation 0 Rehabilitation of sewer facilities in the city of Anaheim.
X-086 Santa Ana River Sewer Relief Project 0 Upsizing of sewer segments to increase capacity.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP— Design ❑ CIP -Construction ■ Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; PVC=Polyvinyl chloride;
OCFCD=Orange County Flood Control District; OCSD=Orange County Sanitation District
ASSET
MANAGEMENT
1 1
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM - SUNFLOWER TRUNK
System Overview
Area Structural Grade Major Assets and Condition Information
Defect Legend:
AN44ED4
Grade 5
c
14 Asset Type
CRINGE ❑
�. Grade 4
t
u Gave Area 2
Vitrified Clay
L -• �.
} r Y <_ 18" O 7.06 142 43 1 4
` L 21" -27" O 13.6 207 48 7 4
1 1+1 1 COUNTY I -30" 04.4 55 44 1
- 1 Reinforced Concrete
1 <_48" O 1.6 15 40 - -
1
ISMTA Aron I
1 /✓ 51" -66" O 3.1 32 40 - -
Area 1 1 /
72" 0 4.1 27 33 - -
• I 1 M
• 1
1 , Ductile Iron
FCi lJT ai!J • , `J 20" 0 0.5 11 20 1 1
Polyvinyl Chloride
3 30" O 0.02 2 13 - -
Acronym Key:
NASSCO=National Association of Sewer Service Companies
CO5TAh1 A CCUNi i
Area 6
r
I WWKP i 6EAGi
lam'-
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — SUNFLOWER TRUNK
Key Issues
Keylssues Actions & Recommendations
• Point Repairs—There are two isolated pipe segments with significant defects. • Evaluate the extent of the necessary repairs in these locations.
• Sewer Transfer—Approximately 7.8 miles of gravity sewer were transferred to the City of Santa Ana. • None.
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
Project No. Project Title Description of Work N N cm N N N N N N N M M M M
• Rehabilitation of sewer facilities in the cities of Santa Ana and Costa
7-66 Sunflower and Red Hill Interceptor Repairs Mesa.
Types of Project Legend: Acronym Key:
CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
CIP - Planning CIP — Design CIP -Construction Maintenance Project PVC=Polyvinyl chloride
ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY - COLLECTION SYSTEM - TALBERT TRUNK
System Overview
Structural Grade Major Assets and Condition Information
Defect Legend:
Grade 5
. CU
ElGrade 4 0 E • •
Vitrified Clay
<_ 18" 0 0.03 3 62 - -
21" -27" O 3.4 46 66 3 -
1
2 >_ 30" 0 1.7 23 64 - 1
' SANTA ANA Reinforced Concrete
�-+ Area 1
C <_48" O 3.3 39 49 - -
3
51" - 66" O 0.08 2 55 - -
>_ 72" 0 - - - - -
. .Q i
O M r Acronym Key:
Z = NASSCO=National Association of Sewer Service Companies
M L
W » 1
a 3
:t
I X
X
i X-076: S
Ana runk _ _ __
' ��♦
Santa Ana Trunk Sewer
• ASSET MANAGEMENT • 1
ASSET MANAGEMENT SYSTEM SUMMARY — COLLECTION SYSTEM — TALBERT TRUNK
Key Issues
Keylssues Actions & Recommendations
• Unlined Reinforced Concrete Pipelines—The lower portions of the Santa Ana trunk are unlined reinforced Continue frequent monitoring of the pipeline condition to provide routine updates from which the scheduling of a
concrete pipe that has been routinely evaluated and is currently in acceptable condition. These segments are more future rehabilitation project (X-076) can be determined.
prone to corrosion related issues than typical pipe materials utilized within the collection system.
• Sewer Transfer—Approximately 7.8 miles of gravity sewer were transferred to the City of Santa Ana. • None.
• Condition Assessment of Gravity Pipelines - Many factors impact the accuracy of the coding system used to • OCSD staff reviews condition reports on a regular basis and if necessary, marks the defect for monitoring or repair.
identify the type and severity of condition issues within the collection system. Video quality, operator experience,
and field conditions often make correct and consistent coding of defects difficult. For this reason, defects that have
been identified may not illicit an immediate response.
• Condition Assessment of Siphons and Large Diameter Pipelines —Siphons are regularly cleaned but are not • Develop and execute a Planning Study to identify alternative methods for inspection of siphons and large diameter
inspected because they are inaccessible using CCTV equipment. Large diameter pipe (> 42") are not cleaned and pipelines.
CCTV footage does not identify sediment or debris below the waterline.
• Capacity—The Collections Capacity Evaluation Study completed in 2019 conducted a detailed capacity analysis to • Develop and complete CIPs identified by the Collections Capacity Evaluation Study to address capacity issues.
identify the location of capacity deficiencies during dry and peak wet weather flows. Monitor potential spill locations associated with capacity deficiencies not identified as near-term CIPs.
• T-lock—The T-Lock PVC sheet lining system use to line manholes and concrete structures throughout the collection • OCSD staff will investigate alternative liner technologies and methods to repair existing lined structures.
system will be discontinued.
Current and Future Projects
—&Descripti( eq N N N N N N CM C4 M M M M M
Project NO. Jqw!roject Title ff on of Work 00J .L >- >- >- >- >- >-
FEXX-XX Plant No.1 Influent Trunk Sewer Rehabilitation 0 Rehabilitation of influent trunk line.
(PRN-00223)
X-076 Santa Ana Trunk Sewer Rehab 0 Rehabilitation of sewer facilities in the cities of Santa Ana and Costa Mesa.
X-083 Greenville Sullivan Trunk Capacity 0 Upsizing of sewer segments to increase capacity.
Types of Project Legend: Acronym Key:
CIP - Planning ❑ CIP — Design ❑ CIP -Construction Maintenance Project CCTV=Closed-Circuit Television; CIP=Capital Improvement Program; FY=Fiscal Year; OCSD=Orange County Sanitation District;
PVC=Polyvinyl chloride
1
IL k L 2019 ASSET MANAGEMENT PLAN
CHAPTER 6 PROGRAM MONITORING AND IMPROVEMENTS
6.1 Program Monitoring
OCSD is continually evaluating AM Program progress and realized benefits. To support the
evaluation, OCSD is in the early stages (first year) of developing metrics for monitoring. The
metrics will be included in subsequent AMP versions.
6.2 AM Program Improvement Opportunities
Several improvement opportunities are defined in Table 6.1 as part of the AM Program
continuous improvement process. Reasonable timeframes are defined for implementing these
improvements. Future AMP updates will summarize the implementation progress.
Table 6.1. AM Program Improvement Opportunities
Improveme -2 Timeframe
• . . . tyl=,D,escription Success Measures
Establish metrics, processes,
Performance and organizational roles for . Defined metrics
Management tracking and trending the AM
Framework program performance and 1-2 • Documented reporting
and Metrics progress towards meeting the processes
GM's intent.
Continue to monitor and update
Remaining the condition of assets and Ongoing • RUL estimate defined for
Useful Life remaining useful life estimates each major asset
for major assets.
Expand existing risk
assessment process and
Risk update likelihood and •2-5 Risk score for each major
Assessment consequence of failure criteria. asset
Score each major asset using
the criteria.
Transition asset hierarchy and • Maximo used as system of
Integrated inventory, replacement costs, record
Use of risk scores, and RUL estimates 2-5 Elimination of Asset
Maximo to Maximo to make it the Engineer asset registry
system of record. spreadsheets
• Documented processes for
Continue refining processes to conducting life cycle cost
Life Cycle analyses
Costing track asset-level life cycle cost 2-5 .data. Formalized templates
• Staff trained on processes
and templates
This page is intentionally left blank.
ASSET MANAGEMENT • 1
CHAPTER 7 BUDGETARY CONSIDERATIONS
The AMP focuses on documenting short- to long-term planning of maintenance and capital
improvement projects to support effective budget development and sustainable operations.
OCSD has been striving to more accurately identify medium- to long-term capital cash flow
requirements. Specifically, the Planning Division has been working on developing a 20-year CIP
by creating project plans for forecasted rehabilitation, replacement, improvements and
expansion for the collection system and treatment plants. The CIP budget is being evaluated
and updated on an on-going basis as new information becomes available.
7.1 Capital Improvement Expenditures
Fiscal Year 2019-2020 Budget Update, adopted on June 26, 2019, includes updates to the 20-
year CIP outlay. Figure 7.1 shows the 20-year CIP outlay which includes current and projected
future Capital Improvement Program projects. Fiscal Year 2019-2020 CIP outlay is further
divided into process categories shown in Figure 7.2.
20-Year CIP Outlay
400
350
300
250 — — — — — —
200 — — — — — — —
0
E — — — — — — — — — —
613� 150
100
50
10 1 0 q O .y h 10 1 0
■Proposed CIP Outlay for Board Authorized Projects Future CIP Rehabilitation or Replacement
Figure 7.1. 20-Year CIP Outlay
FY 19-20 CIP Outlay by Process
(in $millions)
Other, $27.5, Collections
15.6% Facilities,
$42.4, 24.1%
Liquid
Treatment,
$54.6, 31.0% Solids Handling
& Digestion,
$17.1, 9.7%
\ Support
Utility Systems, Facilities,
$9.4, 5.3% $25.2, 14.3%
Figure 7.2 CIP Outlay by Process
7.2 Maintenance Expenditures
7.2.1 Five-Year Historical Maintenance Expenditures
Figure 7.3 and Figure 7.4 show the historical actual spent versus budgeted operational and
maintenance expenditures for the treatment plants and collection system, respectively.
• The treatment plant expenditures include maintenance services and materials (budget
objects 54010, 54020).
• The collection system expenditures include maintenance services and materials (budget
objects 54010, 54020).
• These costs represent the operations and maintenance costs of fixed assets, including
operationally funded repair/replacement projects.
$20
$15
w $10
0
E $5
$0
NV
Expense Budgeted
Figure 7.3. Five-Year Historical Maintenance Costs for Treatment Plants
$2.5
$2.0
$1.5
o $1.0
E $0.5
$0.0
Expense - Budgeted
Figure 7.4. Five-Year Historical Maintenance Costs for Collection System
7.2.2 Three-Year Look-Ahead Maintenance Expenditures
Table 7.1 shows operational-funded projects identified to-date and includes the projected
annual expenditures. The projects are grouped by location (Plant No. 1, Plant No. 2, and
Collection System), and then sorted by the project start fiscal year and estimated cost (highest
to lowest). The list encompasses projects identified thus far. It is likely FY20-21 and beyond will
fluctuate based on the condition of assets as they age. Additionally, projects in the following list
represent expenditures that are operationally funded and capital in nature.
Table 7.1. Planned Operational-Funded Maintenance Projects in Fiscal Years 2019/20
through 2021/22
C—Project Title Location Al FY19-20 FY20-21 FY21-22 'Ir-6-1 f'__
PRN-00159 Bushard Diversion CS Project $365,000 $365,000 $0 $730,000
Structure Repair
Yorba Linda Pump
PRN-00250 Station-Leaking WYE CS Project $60,000 $0 $0 $60,000
Needs Replacement
Slater, Lido,And Seal
PRN-00302 Beach Pump Station CS Project $47,000 $0 $0 $47,000
Deragger Unit Install
PRN-00376 Warner Avenue Vault- CS Project $10,000 $0 $0 $10,000
Structural Design
PRN-00377 Warner Avenue Vault- CS Project $20,000 $0 $0 $20,000
Structural Repair
Pump Station Dry Well
Concrete Crack
PRN-00393 Evaluation At A Street, CS Project $0 $0 $0 $0
15th Street,and Bitter
Point Pump Stations
Main Street Pump Station
PRN-00448 Manual Check Valve And CS Project $80,000 $0 $0 $80,000
Plug Valve Replacement-
MP 559
PRN-00463 College Pump Station CS Project $30,000 $0 $0 $30,000
Vapex Modifications
PRN-00550 Seal Beach PS-Fan No. CS Project $30,500 $0 $0 $30,500
3 Relocation
Seal Beach Valve CS Project $0 $100,000 $0 $100,000
Replacement
Pipe Coatings And Sump
PRN-00435 Pump In Effluent- P1 &P2 Project $0 $0 $0 $0
Junction-Box Valve Vault
P2 And P1 Office Space
PRN-00537 For Heavy Mechanics P1 &P2 Project $0 $0 $0 $0
Group
PRN-00252 Garfield Traffic Spike P1 Project $11,000 $0 $0 $11,000
Barrier
L 2019 ASSET MANAGEMENT PLAN
AN A
AS1 Blower Building
PRN-00263 Generator Tank Repair P1 Project $15,000 $0 $0 $15,000
(MP-122)
PRN-00332 Lab Second Floor P1 Project $0 $0 $0 $0
Repair/Replace Flooring
PRN-00333 Plant 1 Primary Clarifiers P1 Project $5,000 $0 $0 $5,000
16-31 Restroom
PRN-00375 P1 AS-2 Blower Silencer P1 Project $31,798 $0 $0 $31,798
Piping Repairs(MP-405)
P1-37 Primary
PRN-00385 Rectangular Basin Rehab P1 Project $400,000 $400,000 $400,000 $1,200,000
(MP-462)
P1 Power Building 3A
PRN-00398 Protective Relay P1 Project $60,000 $0 $0 $60,000
Replacement
PRN-00402 P1 AS Clarifier Lighting P1 Project $71,060 $0 $0 $71,060
Replacement
PRN-00460 P1 Primary#3 Repairs P1 Project $65,375 $0 $0 $65,375
PRN-00478 P1 AS2 Clarifier#31 P1 Project $66,570 $0 $0 $66,570
Catwalk-Coatings
PRN-00489 P1 Barscreen#6 P1 Project $68,487 $0 $0 $68,487
Driveshaft Replacement
Repair Storm Drains
PRN-00491 Throughout Plant 1 (MP P1 Project $0 $0 $40,000 $40,000
584)
P1 CenGen Elevator
PRN-00500 Hydraulic Jack P1 Project $265,230 $0 $0 $265,230
Replacement
Work Platforms Over The
PRN-00507 Pipes-Plant 1 Truck P1 Project $6,000 $0 $0 $6,000
Loading Roof
PRN-00509 P1 Primary Basin#4 Temp Repairs P1 Project $139,664 $0 $0 $139,664
PRN-00516 PEPS Pump#1 P1 Project $80,000 $0 $0 $80,000
Mechanical Repair
PRN-00517 PB-7 Generator Radiator P1 Project $100,000 $0 $0 $100,000
Repair
Coating-P1 Effluent
PRN-00522 Junction Box(EJB)Piping P1 Project $0 $120,000 $0 $120,000
Coating Repairs(CTO-
0018)
L 2019 ASSET MANAGEMENT PLAN
Project Title Location AN FY1 9-20 FY20-21 FY21-22 7-4-1 r'__
PRN-00526 P1 Emergency Generator P1 Project $170,000 $0 $0 $170,000
Breaker Spares
Emergency Generator
PRN-00569 Protection Relays P1 Project $150,000 $150,000 $0 $300,000
Upgrade
PRN-00569 P1 Emergency Generator P1 Project $0 $190,000 $0 $190,000
Relay Upgrade
P1 Gas Compressor P1 Annual $100,000 $100,000 $100,000 $300,000
Overhaul (1 /Yr)
P1 Centrifuge Overhaul P1 Annual $1,000,000 $1,000,000 $1,000,000 $3,000,000
(4K Hr) (3/Yr)
P1 CenGen Overhaul (1 / P1 Annual $0 $1,800,000 $1,800,000 $3,600,000
Yr)
P1 Primary Basin Torque P1 Annual $0 $500,000 $0 $500,000
Limiter
P1 Secondary Clarifier
(AS1)Collectors And P1 Annual $0 $2,000,000 $2,000,000 $4,000,000
Torque Limiters
P1 Holding Digester P1 Annual $0 $300,000 $300,000 $600,000
Annual Cleaning
P1 Digester Cleaning-5 P1 Annual $820,000 $0 $0 $820,000
Year
PRN-00258 Dual Heat Exchanger Project $192,815 $0 $0 $192,815
Replacement
PRN-00207 Plant 2 Clarifier N Steel P2 Project $8,200 $0 $0 $8,200
Support Cage Repairs
P2 AS2 Secondary
PRN-00215 Clarifier Gate P2 Project $75,000 $75,000 $0 $150,000
Replacement(MP#252)
P2 Cen-Gen Exhaust
PRN-00241 Recovery Boiler#2 P2 Project $200,000 $0 $0 $200,000
Repair(MP-266)
PRN-00262 P2 CenGen Steam P2 Project $189,528 $0 $0 $189,528
Turbine Rehabilitation
PRN-00306 P2 Primary Clarifier E&D P2 Project $275,000 $0 $0 $275,000
Repairs
P2 Dewatering Building
PRN-00331 Plant Water Pipe Repair P2 Project $54,000 $0 $0 $54,000
(MP-385)
E I - - - .
an, F1190 Me
PRN-00340 P2 TF'A' Refurbishment P2 Project $98,478 $0 $0 $98,478
Plant 2 South Scrubber
PRN-00374 Complex Bleach Pump P2 Project $86,000 $0 $0 $86,000
Turndown
P2 CenGen Steam
PRN-00394 Turbine Condenser P2 Project $232,100 $0 $0 $232,100
Repair
P2 Power Building'C'
PRN-00398 Protective Relay P2 Project $60,000 $0 $0 $60,000
Replacement
P2 Headworks Low
PRN-00409 Voltage Cable P2 Project $397,500 $397,500 $0 $795,000
Assessment
P2 Trickling Filter Fan
PRN-00428 Support Fan P2 Project $10,000 $0 $0 $10,000
Modifications Pilot
MP-592 P2 CenGen
PRN-00441 Engine#3 Exhaust P2 Project $50,000 $0 $0 $50,000
System Repair
PRN-00451 P2 Secondary Clarifier P2 Project $1,524,000 $1,524,000 $0 $3,048,000
Repairs(MP-248)
PRN-00457 P2 AS Plant Inlet Gate P2 Project $662,000 $0 $0 $662,000
Replacement
PRN-00493 P2 TF Pump Overhaul/ P2 Project $631,000 $0 $0 $631,000
Seal Tube Evaluation
PRN-00499 P2 EPSA VFD Upgrades P2 Project $218,842 $218,842 $0 $437,684
P2 TF Clarifier'E'
PRN-00503 Damage Evaluation& P2 Project $190,280 $0 $0 $190,280
Repair
PRN-00512 Plant No.2 Steam Pipe P2 Project $0 $25,000 $0 $25,000
Repairs
PRN-00513 P2 Truck Loading Auger P2 Project $913,400 $0 $0 $913,400
Replacement
P2 Aeration Basins
PRN-00521 Mixers Coating Repairs P2 Project $0 $0 $0 $0
(CTO-0028)
PRN-00529 P2 MSP Motor Overhaul P2 Project $0 $462,000 $0 $462,000
PRN-00530 Plant No. 2 Digester P2 Project $50,000 $0 $0 $50,000
Facilities Rehabilitation
ASSET
MANAGEMENT
1 1
PRN-00530 P2 Digester F Repair P2 Project $150,000 $0 $0 $150,000
PRN-00557 P2 Digester S Concrete P2 Project $10,000 $0 $0 $10,000
Crack Repair
AI-041 P2 MSP Vibration
PRN-00561 Monitoring System P2 Project $0 $277,000 $0 $277,000
Modernization
PRN-00565 Plant 2 EPSA Building P2 Project $15,000 $0 $0 $15,000
City Water Line Repair
PRN-00566 EPSA Piping Coating P2 Project $50,000 $0 $0 $50,000
Primary Treatment
PRN-00570 Rehabilitation at P2 B/C P2 Project $462,000 $0 $0 $462,000
Side Primary Clarifiers
P2 Cake Transfer Pumps P2 Project $0 $275,000 $0 $275,000
Overhaul
P2 Secondary Clarifier P2 Project $50,000 $50,000 $0 $100,000
Repairs(Phase II)
P2 Centrifuge Damage
Repair And Spare Part P2 Project $0 $0 $3,000,000 $3,000,000
Purchase
P2 Gas Compressor P2 Annual $100,000 $100,000 $100,000 $300,000
Overhaul (1 /Yr)
P2 Centrifuge Overhaul P2 Annual $1,000,000 $1,000,000 $1,000,000 $3,000,000
(4K Hr)(3/Yr)
P2 CenGen Overhaul (1 / P2 Annual $0 $2,200,000 $2,200,000 $4,400,000
Yr)
P2 AS Plant High Rate
Mix Pumps Corrosion P2 Annual $0 $500,000 $0 $500,000
Repairs
P2 Cathodic
Protection/Ground Rod P2 Annual $0 $0 $0 $0
Replacement
P2 Holding Digester P2 Annual $0 $500,000 $500,000 $1,000,000
Annual Cleaning
P2 Digester Cleaning-5 P2 Annual $1,664,640 $0 $0 $1,664,640
Year
Acronym Key:
AS=Activated Sludge,AS1=Activated Sludge Plant No. 1;AS2=Activated Sludge Plant No. 2; CenGen=Central Generation;
CS=Collection System; EPSA=Effluent Pump Station Annex; MP=Maintenance Project; MSP=Main Sewage Pump;
P1=Plant No. 1, P2=Plant No.2; PEPS=Primary Effluent Pump Station; PS=Pump Station;TF=Trickling Filter;
VFD=Variable Frequency Drive;Yr=Year
Reclamation Plant No.1 (Administration Offices)
10844 Ellis Avenue,Fountain Valley,California 92708 CELEBRATING
Treatment Plant No.2
22212 Brookhurst Street,Huntington Beach,California 92646
Phone:714.962.2411
www.ocsd.com YEARS
ORANGE COUNTY
FOIIOW US On:
SANITATION DISTRICT
f �
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2020-927 Agenda Date: 3/4/2020 Agenda Item No: 7.
FROM: James D. Herberg, General Manager
Originator: Lan C. Wiborg, Director of Environmental Services
SUBJECT:
ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Each month, staff provides an informational presentation on topics of interest to the Board of
Directors. This month's topic: Orange County Sanitation District's Environmental Services
Department - Constituents of Emerging Concern: PFAS.
RELEVANT STANDARDS
• Comply with environmental permit requirements
• Use all practical and effective means for resource recovery
• Listen to and seriously consider community input on environmental concerns
• Build brand, trust, and support with policy makers and community leaders
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 1 of 1 Printed on 2/26/2020
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ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
Association of California Local Agency Formation Regional Water Quality
ACWA Water Agencies LAFCO Commission RWQCB Control Board
APWA American Public Works LOS Level Of Service SARFPA Santa Ana River Flood
Association Protection Agency
AQMD Air Quality Management MGD Million Gallons Per Day SARI Santa Ana River
District Interceptor
ASCE American Society of Civil MOU Memorandum of SARWQCB Santa Ana Regional Water
Engineers Understanding Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean SAWPA Santa Ana Watershed
Water Agencies Project Authority
CARB California Air Resources NEPA National Environmental SCADA Supervisory Control And
Board Policy Act Data Acquisition
California Association of Non-Governmental Southern California
CASA Sanitation Agencies NGOs Organizations SCAP Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge SCAQMD South Coast Air Quality
Elimination System Management District
CEQA California Environmental NWRI National Water Research SOCWA South Orange County
Quality Act Institute Wastewater Authority
CIP Capital Improvement O& M Operations&Maintenance SRF Clean Water State
Program Revolving Fund
CRWQCB California Regional Water OCCOG Orange County Council of SSMP Sewer System
Quality Control Board Governments Management Plan
CWA Clean Water Act OCHCA Orange County Health Care SSO Sanitary Sewer Overflow
Agency
CWEA California Water Environment OCSD Orange County Sanitation SWRCB State Water Resources
Association District Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfall Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection OSHA Occupational Safety and TSS Total Suspended Solids
Agency Health Administration
Professional Waste Discharge
FOG Fats, Oils, and Grease PCSA Consultant/Construction WDR Requirements
Services Agreement
gpd gallons per day PDSA Professional Design Services WEF Water Environment
Agreement Federation
GWRS Groundwater Replenishment POTW Publicly Owned Treatment WERF Water Environment&
System Works Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
Integrated Emergency Professional Services Water Infrastructure
IERP Response Plan PSA Agreement WIIN Improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high
rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also
known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD) — The amount of oxygen used when organic matter undergoes decomposition by
microorganisms.Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.
This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes
treatment improvements, additional capacity, and projects for the support facilities.
COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found
elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary
wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of
a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater
contaminants.
DILUTION TO THRESHOLD (D/T) —The dilution at which the majority of people detect the odor becomes the D/T for that air
sample.
GREENHOUSE GASES (GHG) — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and
ozone gases that are considered the cause of global warming ("greenhouse effect").
GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern
California's current and future water needs. This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE (LOS)—Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer-causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP)—An alliance of the National Association of Clean Water Agencies and Water
Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing
and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance
and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that
lead to public acceptance.
PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR (SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non-
reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment.
SANITARY SEWER — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined
sewers carry both wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD) — Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT — Biological wastewater treatment, particularly the activated sludge process, where bacteria and
other microorganisms consume dissolved nutrients in wastewater.
SLUDGE—Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms, growing as slime
on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and
oceans.
WASTEWATER—Any water that enters the sanitary sewer.
WATERSHED—A land area from which water drains to a particular water body. The Orange County Sanitation District's service
area is in the Santa Ana River Watershed.