HomeMy WebLinkAbout12-04-2019 Operations Committee Meeting Complete Agenda Packet GoJN SANITgT,/0
Q ?
r c�
o i
H� THE ENS
Orange County Sanitation District
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, December 4, 2019 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: Meeting Rooms are wheelchair accessible. If you require any
special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District's Administration Building located at
10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com not
less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,
including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the
Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the
meeting. Please contact the Clerk of the Board's office at(714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433/ klore@ocsd.com at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg,jherberg@ocsd.com/ (714)593-7300
Asst. General Manager: Lorenzo Tyner, Ityner@ocsd.com/(714)593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com/ (714)593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com/(714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com/(714)593-7365
Director of Environmental Services: Lan Wiborg, Iwiborg@ocsd.com/(714) 593-7450
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM:
PUBLIC COMMENTS:
If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table outside
of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on
which you wish to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to
three minutes.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1. APPROVAL OF MINUTES 2019-770
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held November
6, 2019.
Originator: Kelly Lore
Attachments: Agenda Report
11-06-2019 Operations Committee Minutes
2. CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2019-663
2, PROJECT NO. SC17-03
RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for CenGen Oil Filters
Platform at Plant No. 1 and Plant No. 2, Project No. SC17-03;
B. Award a Construction Contract to Houalla Enterprises, Ltd., dba Metro Builders
& Engineers Group, Ltd., for CenGen Oil Filters Platform at Plant No. 1 and
Plant No. 2, Project No. SC17-03, for an amount not to exceed $134,480; and
Page 1 of 6
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
C. Approve a contingency of $13,448 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
SC17-03 Construction Contract Agreement Package
3. PROTEIN MATRIX DEMONSTRATION STUDY AT PLANT NO. 1, 2019-724
PROJECT NO. RE18-02
RECOMMENDATION: Recommend to the Board of Directors to:
A. Ratify the prior Sole Source Purchases to Protein Matrix LLC for the
procurement of Protein Matrix Compound PM-4 for Protein Matrix Demonstration
Study at Plant No. 1, Project No. RE 18-02, for a total amount of $148,500; and
B. Approve a Sole Source Purchase Order to Protein Matrix LLC for the
procurement of Protein Matrix Compound PM-4 for Protein Matrix Demonstration
Study at Plant No. 1, Project No. RE18-02, for a total amount not to exceed
$150,000.
Originator: Kathy Millea
Attachments: Agenda Report
4. AWARD OF CORROSION MANAGEMENT SUPPORT SERVICES, 2019-739
SPECIFICATION NO. CS-2019-1071 BD
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Corrpro
Companies, Inc. for Corrosion Management Support Services, Specification No.
CS-2019-1071 BD, for the period of January 1, 2020 through December 31,
2020, for a total annual amount not to exceed $600,000, with four (4) one-year
renewal options; and
B. Approve an annual contingency of $60,000 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
CS-2019-1071 BD DRAFT PROFESSIONAL CONSULTANT
SERVICES AGREEMENT
5. 480 VOLT CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS, 2019-706
PROJECT NO. MP-509
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for 480 Volt Cable
Page 2 of 6
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
Replacement at Plant No. 2 Headworks, Project No. MP-509;
B. Award a Construction Contract to Mass. Electric Construction Co. for 480 Volt
Cable Replacement at Plant No. 2, Project No. MP-509, for a total amount not to
exceed $434,327; and
C. Approve a contingency of $86,865 (20%).
Originator: Kathy Millea
Attachments: Agenda Report
MP-509 Contract Agreement
6. ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE 2019-621
REPLACEMENT AT PLANT NO. 2, PROJECT NO. MP-638
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Plant
Clarifier Inlet Gate Replacement at Plant No. 2, Project No. MP-638;
B. Award a Construction Contract to Innovative Construction Solutions for Activated
Sludge Plant Clarifier Inlet Gate Replacement at Plant No. 2, Project No. MP-
638, for a total amount not to exceed $658,300; and
C. Approve a contingency of $65,830 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
MP-638 Contract Agreement
7. PLANT NO. 1 EMERGENCY GENERATOR BREAKER PURCHASE, 2019-671
PROJECT NO. MP-641
RECOMMENDATION:
A. Approve a purchase order contract to Romac Supply Co., Inc. for the purchase
of ten critical circuit breakers for Plant No.1 Project No. MP-641 per
Specification No. E-2019-1091 BD-R (Rebid), for a total amount not to exceed
$102,326, plus applicable sales tax; and
B. Approve a contingency of $5,117 (5%).
Originator: Rob Thompson
Attachments: Agenda Report
Page 3 of 6
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
NON-CONSENT:
8. AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER, 2019-544
SPECIFICATION NO. C-2019-1087BD
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Chemical Supplier Agreement with Polydyne, Inc. for the purchase of
Cationic Polymer, Specification No. C-2019-1087BD, for the period beginning
February 1, 2020 through January 31, 2021 for a unit price of $2.548 per active
pound plus freight and applicable sales tax, for a total estimated annual amount
of $3,866,280 with four (4) one-year renewal options; and
B. Approve an annual unit price contingency of 15%.
Originator: Rob Thompson
Attachments: Agenda Report
C-2019-1087BD FINAL CHEMICAL SUPPLIER
AGREEMENT
9. SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67 2019-626
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Lee & Ro, Inc. to
provide engineering services for Seal Beach Pump Station Replacement, Project
No. 3-67, for an amount not to exceed $5,947,850; and
B. Approve a contingency of $594,785 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
3-67 Professional Design Services Agreement Package
10. WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, 2019-624
PROJECT NO. 3-62
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Construction Services Agreement with Stantec
Consulting, Inc. to provide construction support services for Westminster
Boulevard Force Main Replacement, Project No. 3-62, for a total amount not to
exceed $1,183,000; and
B. Approve a contingency of $118,300 (10%).
Originator: Kathy Millea
Page 4 of 6
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
Attachments: Agenda Report
3-62 Professional Construction Services Agreement
11. WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, 2019-625
PROJECT NO. 3-62
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Westminster
Boulevard Force Main Replacement, Project No. 3-62;
B. Award a Construction Contract to Teichert Energy & Utilities Group, Inc. for
Westminster Boulevard Force Main Replacement, Project No. 3-62, for a total
amount not to exceed $27,743,000; and
C. Approve a contingency of $2,774,300.
Originator: Kathy Millea
Attachments: Agenda Report
3-62 Contract Agreement Package
INFORMATION ITEMS:
12. ORANGE COUNTY SANITATION DISTRICT'S PROCUREMENT 2019-647
PROCESS
RECOMMENDATION:
Information Item.
Originator: Lorenzo Tyner
Attachments: Agenda Report
13. ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL 2019-646
SERVICES
RECOMMENDATION:
Information Item.
Originator: Lan Wiborg
Attachments: Agenda Report
Page 5 of 6
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, December 4, 2019
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Committee members may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, February 5, 2020 at
5:00 p.m.
Page 6 of 6
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-770 Agenda Date: 12/4/2019 Agenda Item No: 1.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held November 6, 2019.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
• Resolution No. OCSD 19-19
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Minutes of the Operations Committee meeting held November 6, 2019
Orange County Sanitation District Page 1 of 1 Printed on 11/25/2019
powered by LegistarTM
Orange County Sanitation District NIN SAN/ ,yT/O Wednesday, November 6, 2019
Minutes for the = °°°� "o� 5:00 PM
OPERATIONS COMMITTEE Board Room
Administration Building
10844 Ellis Avenue
9 Fountain Valley, CA 92708
oT�°T'"� THE ENv\P (714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, November 6, 2019 at 5:01 p.m. in the Administration Building.
Director Massa-Lavitt led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
Present: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Absent: Phil Hawkins and Steve Jones
Staff Present: Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Kelly
Lore, Clerk of the Board; Jennifer Cabral; Raul Cuellar; Don Cutler; Mike Dorman; Dean
Fisher; Al Garcia; Hardat Khublall; Cortney Light; Jeff Mohr; Riaz Moinuddin; Adam Nazaroff;
Nasrin Nasrollahi; Victoria Pilko; Tyler Ramirez; Don Stokes; and Eros Yong.
Others Present: Brad Hogin, General Counsel; Bob Ooten, Alternate Director (CMSD); Dan
Bunce, Brown and Caldwell; and Austin Mejia, Supervisor Chaffee's office.
PUBLIC COMMENTS:
None.
REPORTS:
Chair Collacott announced that a revised agenda and late communication was provided to the
Directors. He reminded the Committee of the upcoming GWRS Final Expansion
Groundbreaking event on November 8, 2019 at noon. He also reminded the Committee of
the upcoming holiday schedule for Board meetings.
Mr. Herberg did not provide a report.
Page 1 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2019-641
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held October 2,
2019.
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
2. QUARTERLY ODOR COMPLAINT REPORT 2019-528
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
Receive and file the Fiscal Year 2019/20 First Quarter Odor Complaint Report.
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
3. ANNUAL LANDSCAPE MAINTENANCE SERVICES CONTRACT 2019-672
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO:
A. Award a Service Contract to Tropical Plaza Nursery, Inc., for landscape
maintenance services per Specification No. S-2019-110013D, for the period of
January 1, 2020 through December 31, 2020, for a total annual amount not to
exceed $152,420, with four one-year renewal options; and
B. Approve an annual contingency of $15,242 (10%).
Page 2 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
4. PURCHASE OF THIRTY-SIX ELECTRIC CARTS 2019-676
Originator: Rob Thompson
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a Purchase Order to Southwest Material Handling for the purchase of 36
electric carts using US Communities Cooperative Contract EV2024-01 for a total
amount not to exceed $684,506-1 and
B. Approve a contingency of $34,226 (5%)
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
5. LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1, 2019-653
PROJECT NO. MP-485
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Laboratory Boiler
Burner Replacement at Plant No. 1, Project No. MP-485;
B. Award a contract agreement to ODC Engineering & Technology for Laboratory
Boiler Burner Replacement at Plant No. 1, Project No. MP-485, for an amount
not to exceed $283,000-1 and
C. Approve a contingency of $28,300 (10%).
Page 3 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
6. UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 2019-552
NO. 1, PROJECT NO. P1-132
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Design Services Agreement with Tetra Tech, Inc. to
provide engineering services for Uninterruptible Power Supply Improvements at
Plant No. 1, Project No. P1-132, for an amount not to exceed $784,680; and
B. Approve a contingency of $78,468 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
7. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE 2019-668
REPORT
Originator: Kathy Millea
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending September 30, 2019.
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Page 4 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
Abstentions: None
NON-CONSENT:
8. PLANT NO. 2 MAIN SEWAGE PUMPS, VARIABLE FREQUENCY 2019-535
DRIVE, 10 YEAR PREVENTATIVE MAINTENANCE
Originator: Rob Thompson
Assistant General Manager Rob Thompson introduced Engineering Manager Riaz
Moinuddin who provided a brief introduction to and information regarding Item No. 8.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve Sole Source Purchase Order Contract with OneSource Distributors for
performing the 10-year manufacturer recommended Preventative Maintenance
(PM) on all seven of Plant No. 2 Main Sewage Pump Variable Frequency Drives
for an amount not to exceed $438,751 , which includes the purchase of the full
scope of supply, freight, and taxes; and
B. Approve a contingency of $43,876 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
9. PLANT NO. 2 MAIN SEWAGE PUMPS MOTOR OVERHAUL 2019-553
Originator: Rob Thompson
Engineering Manager Riaz Moinuddin provided a brief introduction to and information
regarding Item No. 9.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a service contract to R.A. Reed Electric Company to provide Plant No. 2
Main Sewage Pump Motor Overhaul, Specification No. S-2019-108913D, for a
total amount not to exceed $430,680-1 and
B. Approve a contingency of $43,068 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Page 5 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
10. CARBON CANYON PIPELINE SAG REPAIRS, PROJECT NO. FE17-01 2019-515
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced CIP Project Manager Hardat Khublall
who provided a PowerPoint presentation regarding the project.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Carbon Canyon
Pipeline Sag Repairs, Project No. FE17-01;
B. Reject low bid from Creative Home Corporation (CHI Construction) as
non-responsive;
C. Award a construction contract to Mike Prlich and Sons, Inc. for Carbon Canyon
Pipeline Sag Repairs, Project No. FE17-01, for a total amount not to exceed
$510,000; and
D. Approve a contingency amount of $51,000 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
11. PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY 2019-521
IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced CIP Project Manager Victoria Pilko who
provided a PowerPoint presentation.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Page 6 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc.
to provide engineering services for Primary Sedimentation Basins No. 6-31
Reliability Improvements at Plant No. 1, Project No. P1-133, for an amount not
to exceed $1,219,667; and
B. Approve a contingency of $121,967 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Lucille Kring, Sandra Massa-Lavitt, Tim Shaw, Jesus Silva,
Fred Smith, David Shawver and John Withers
Noes: None
Absent: Phil Hawkins and Steve Jones
Abstentions: None
INFORMATION ITEMS:
12. CLIMATE RESILIENCY STUDY, PROJECT NO. SP-152 2019-682
Originator: Kathy Millea
Director of Engineering Kathy Millea introduced Senior Engineer Nasrin Nasrollahi who
provided an informative PowerPoint presentation on the Climate Resiliency Study
including: Greenhouse Gas Emission Goals, climate science and forces, flooding and
extreme heat, flow events, sea level rise, tsunami runup elevations, and
recommendations to protect the treatment plants.
NO ACTION TAKEN AS ITEM WAS AN:
Information Item.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
Board Chair Shawver thanked staff for the evening's presentations.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
Page 7 of 8
OPERATIONS COMMITTEE Minutes November 6, 2019
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5.49 p.m. to the meeting to be held on
Wednesday, December 4, 2019 at 5:00 p.m.
Submitted by:
Kelly A. Lore, MMC
Clerk of the Board
Page 8 of 8
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-663 Agenda Date: 12/4/2019 Agenda Item No: 2.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2, PROJECT NO. SC17-03
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Receive and file Bid Tabulation and Recommendation for CenGen Oil Filters Platform at Plant
No. 1 and Plant No. 2, Project No. SC17-03;
B. Award a Construction Contract to Houalla Enterprises, Ltd., dba Metro Builders & Engineers
Group, Ltd., for CenGen Oil Filters Platform at Plant No. 1 and Plant No. 2, Project No. SC17-
03, for an amount not to exceed $134,480; and
C. Approve a contingency of $13,448 (10%).
BACKGROUND
There are three Central Generation engines at Plant No. 1 and five at Plant No. 2. The oil lubrication
system for each of the engines includes two 30-inch diameter canister filters. Replacing the filters
requires lifting the five-foot tall filters from the top of the canisters, which are approximately seven
feet above the floor. Access is both difficult and awkward, requiring personal protective fall
prevention equipment.
RELEVANT STANDARDS
• Comply with California Public Contract Code Section 20103.8: Award construction to lowest
responsive, responsible bidder
• Maintain a proactive asset management program
• Provide a safe and collegial workplace
PROBLEM
Since the canister filters are located above piping, staff cannot use a ladder or scaffolding to access
the top of the canisters to replace the filters.
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-663 Agenda Date: 12/4/2019 Agenda Item No: 2.
PROPOSED SOLUTION
Award a construction contract for CenGen Oil Filters Platform at Plant No. 1 and Plant No. 2, Project
No. SC17-03. This project will provide for work platforms to more safely access and replace the
filters.
TIMING CONCERNS
Delaying the work will extend the period when the filters are more difficult to access.
RAMIFICATIONS OF NOT TAKING ACTION
Replacing the filters would continue to require staff to access the top of the canisters with
cumbersome personal protective equipment rather than an engineered access platform.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Orange County Sanitation District (Sanitation District) advertised Project No. SC17-03 for bids
on September 4, 2019 and five sealed bids were received on October 15, 2019. A summary of the
bid opening follows:
Engineer's Estimate $ 129,000
Bidder Amount of Bid
Metro Builders & Engineers Group, Ltd. $ 134,479.22
J. R. Filanc Construction $ 179,611.00
MMC, Inc. $ 254,000.00
RAM Mechanical $ 268,644.00
Innovative Construction Solutions $ 350,000.00
The bids were evaluated in accordance with the Sanitation District's policies and procedures. A
notice was sent to all bidders on November 7, 2019 informing them of the intent of Sanitation District
staff to recommend award of the Construction Contract to Houalla Enterprises, Ltd. dba Metro
Builders & Engineers Group, Ltd.
Staff recommends awarding a construction contract to the lowest responsive bidder, Metro Builders &
Engineers Group, Ltd., for a total amount not to exceed $134,480.
CEQA
This project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations Sections 15301 because the project involves repairs, replacement, and/or minor
alteration of the existing facilities involving no expansion of use or capacity. A Notice of Exemption
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-663 Agenda Date: 12/4/2019 Agenda Item No: 2.
will be filed with the OC Clerk-Recorder after the Sanitation District's Board of Directors approval of
the CenGen Oil Filters Platform at Plant No. 1 and Plant No. 2, Project No. SC17-03.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation will be funded under the Operations & Maintenance Capital Program, Project No.
M-SM-CAP (FY 2019-20 Budget Update, Appendix A, Page A-8). The budget is sufficient for the
recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Construction Contract
SS:dm:sa:gc
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarTM
PART A
CONTRACT AGREEMENT
C-CA-072619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION................................................................................. 10
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................21
SECTION - 18 TERMINATION................................................................................21
SECTION - 19 WARRANTY....................................................................................22
SECTION - 20 ASSIGNMENT.................................................................................22
SECTION - 21 RESOLUTION OF DISPUTES ........................................................23
SECTION - 22 SAFETY & HEALTH ........................................................................23
SECTION - 23 NOTICES.........................................................................................24
C-CA-072619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
THIS AGREEMENT is made and entered into, to be effective, this December 4, 2019, by and
between Houalla Enterprises, Ltd. dba Metro Builders & Engineers Group, Ltd., hereinafter
referred to as "CONTRACTOR" and the Orange County Sanitation District, hereinafter referred
to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 1 of 25
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions— Definitions.
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 2 of 25
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 3 of 25
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are mentioned
in the Specifications to be furnished by OCSD, to construct and complete the Project, in good
workmanlike and substantial order. If CONTRACTOR fails to pay for labor or materials when due,
OCSD may settle such claims by making demand upon the Surety to this Contract. In the event
of the failure or refusal of the Surety to satisfy said claims, OCSD may settle them directly and
deduct the amount of payments from the Contract Price and any amounts due to CONTRACTOR.
In the event OCSD receives a stop payment notice from any laborer or material supplier alleging
non-payment by CONTRACTOR, OCSD shall be entitled to deduct all of its costs and expenses
incurred relating thereto, including but not limited to administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 4 of 25
SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within two hundred ten (210) calendar days from the date of
the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by OCSD as
set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General Conditions.
The time for completion includes zero (0) calendar days determined by OCSD likely to be
inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 5 of 25
the various portions of the Work shall be installed or the priority of the work of subcontractors,
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 6 of 25
SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of One Hundred Thirty-Four Thousand Four Hundred
Seventy-Nine Dollars and Twenty-Two Cents ($134,479.22) as itemized on the Attached
Exhibit "A".
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 7 of 25
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 8 of 25
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 9 of 25
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 10 of 25
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 11 of 25
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 12 of 25
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 13 of 25
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Two Million Dollars ($2,000,000) per occurrence and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 14 of 25
b. Products and Completed Operations, with limits of at least Two Million Dollars
($2,000,000) per occurrence and a general aggregate limit of Two Million
Dollars ($2,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self-insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 15 of 25
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
Either (1) a combined single limit of One Million Dollars ($1,000,000) and a general
aggregate limit of One Million Dollars ($1,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 16 of 25
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 17 of 25
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 18 of 25
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A-", or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 19 of 25
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 20 of 25
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or "Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 21 of 25
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 22 of 25
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 23 of 25
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Houalla Enterprises, Ltd. dba Metro Builders &
Engineers Group, Ltd.
2610 Avon Street
Newport Beach, CA 92663
Copy to: Fouad Houalla, President
Houalla Enterprises, Ltd. dba Metro Builders &
Engineers Group, Ltd.
2610 Avon Street
Newport Beach, CA 92663
C-CA-072619 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 24 of 25
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Houalla Enterprises, Ltd. dba Metro Builders & Engineers Group, Ltd.
2610 Avon Street
Newport Beach, CA 92663
By
Printed Name
Its
CONTRACTOR's State License No. 597589 (Expiration Date — 7/31/2020)
OCSD: Orange County Sanitation District
By
Robert Collacott
Chair, Operations Committee
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
CONFORMED C-CA-072619
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 25 of 25
EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
CONFORMED C-EXA-080414
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 1 of 8
B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
C-EXA-080414 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 2 of 8
The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
CONFORMED C-EXA-080414
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 3 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
C-EXA-080414 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
CONFORMED C-EXA-080414
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 5 of 8
2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 6 of 8
ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
CONFORMED C-EXA-080414
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 7 of 8
ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages from the Bid Submittal Forms (Metro Builders & Engineers Group, Ltd.)
BF-14 Schedule of Prices, Pages 1-2
C-EXA-080414 CONFORMED
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 8 of 8
Bid Submitted By: Metro Builders & Engineers Group, Ltd.
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work, whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items,which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead, etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 1 of 2
Bid Submitted By: Metro Builders & Engineers Group, Ltd.
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS (Refer to Note 1 in the Instructions):
Item Description Unit of Approx Unit Price Extended Price
p Measurement City
No.
1. Furnish all labor, materials, equipment. and services necessary for the
completion of the Contract Work of Project No. SC17-03, CenGen Oil '
Filters Platform at Plant No. 1 and Plant No. 2, as described in Division Lump Sum 1 _ $ 134,479.22
01, Section 01155, and in conformance with the Contract Documents, for a
lump sum price of ... �
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ 134,479.22
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. SC17-03
CENGEN OIL FILTERS PLATFORM AT PLANT NO. 1 AND PLANT NO. 2
Page 2 of 2
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-724 Agenda Date: 12/4/2019 Agenda Item No: 3.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
PROTEIN MATRIX DEMONSTRATION STUDY AT PLANT NO. 1, PROJECT NO. RE18-02
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Ratify the prior Sole Source Purchases to Protein Matrix LLC for the procurement of Protein
Matrix Compound PM-4 for Protein Matrix Demonstration Study at Plant No. 1, Project No. RE
18-02, for a total amount of $148,500; and
B. Approve a Sole Source Purchase Order to Protein Matrix LLC for the procurement of Protein
Matrix Compound PM-4 for Protein Matrix Demonstration Study at Plant No. 1, Project No.
RE18-02, for a total amount not to exceed $150,000.
BACKGROUND
The Board-approved budget for the capital improvement program includes a master budget for the
Research Program, Project No. M-RESEARCH. Research projects are used to demonstrate
technologies, equipment, configurations, and control strategies to improve operational efficiency,
reduce costs, improve safety, or fill important information gaps. The results support operations and
maintenance and provide information needed for future planning and design work.
Two deliveries of the product have been sole source purchased to date as reported to the Board of
Directors in November 2019, Agenda Item No. 15, General Manager Approved Purchases. In July
2019, $74,250 in Protein Matrix Compound PM-4 was purchased. In September 2019, an additional
$74,250 of the same chemical was purchased to continue testing. Since the two prior purchases
total more than the General Manager's purchasing authority of $100,000, staff is seeking Board
ratification of $148,500 in addition to the proposed $150,000 purchase.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Comply with OCSD Policy - Purchasing Ordinance No. OCSD-52, Section 1.07.A Sole Source
Procurement
Orange County Sanitation District Page 1 of 2 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-724 Agenda Date: 12/4/2019 Agenda Item No: 3.
PROBLEM
Fats, oils, and grease present in raw wastewater accumulate in flow channels, flow distribution
structures, and primary clarifiers requiring significant operational and maintenance efforts for removal
and significant wear and tear on the equipment.
PROPOSED SOLUTION
Protein Matrix Demonstration Study at Plant No. 1, Project No. RE18-02, was created to evaluate
whether a particular proprietary product has the potential to reduce the accumulation of fats, oil, and
grease. This product was chosen for testing because it is the only identified product on the market
that claims to modify fats, oils, and grease so that they cannot reform. This product, manufactured
by Protein Matrix, LLC, can be easily fed into the Headworks facilities using existing unused storage
or feed equipment.
The testing has demonstrated a notable reduction of accumulation in the primary clarifiers where
most of the problems have been experienced. Staff proposes purchasing enough additional product
to identify the optimum dosage. When the optimum dosage is determined, a conclusion can be
made about whether the product is a cost-effective solution.
TIMING CONCERNS
Delaying this work would extend the time to determine if this is a viable solution for the accumulation
of fats, oils, and grease in plant facilities.
RAMIFICATIONS OF NOT TAKING ACTION
Not approving this request will prevent the research study from optimizing the dosage of Protein
Matrix to determine if this is a viable solution. Since the cost of this material, optimizing the dosage is
important to prepare a representative life cycle analysis. Furthermore, implementing the permanent
addition of this chemical will require an accurate estimate of dosing for determining operational costs
and budgets.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted (Fiscal Year 2019-20 Budget Update, Appendix A, Page A-9, Line Item:
Research Program, M-RESEARCH), and the budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 2 of 2 Printed on 11/26/2019
powered by LegistarTM
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-739 Agenda Date: 12/4/2019 Agenda Item No: 4.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
AWARD OF CORROSION MANAGEMENT SUPPORT SERVICES, SPECIFICATION NO. CS-2019-
1071 BD
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Corrpro Companies, Inc. for
Corrosion Management Support Services, Specification No. CS-2019-1071 BD, for the period
of January 1, 2020 through December 31, 2020, for a total annual amount not to exceed
$600,000, with four (4) one-year renewal options; and
B. Approve an annual contingency of$60,000 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) owns, maintains, and operates nearly $11
billion of assets in its collections system, Reclamation Plant No. 1 in Fountain Valley, and Treatment
Plant No. 2 in Huntington Beach. To ensure that our facilities are reliable, an Asset Management
Program is in place to proactively assess and track the condition and performance of critical assets
and develop targeted maintenance and capital investment strategies.
Condition and corrosion assessments provide an accurate understanding of the condition of the
assets, identify deficiencies that need to be addressed, and provide a timeline of when the
recommended mitigations need to be completed. This agreement will provide corrosion and
condition assessment staffing to perform condition and corrosion assessments and prepare
assessment and recommendation reports.
RELEVANT STANDARDS
• Sustain 1, 5, 20-year planning horizons
• Maintain and adhere to appropriate internal planning documents - Strategic Plan
• Maintain a proactive asset management program
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-739 Agenda Date: 12/4/2019 Agenda Item No: 4.
PROBLEM
The Sanitation District has a need for consulting support to conduct corrosion and condition
assessment of assets.
PROPOSED SOLUTION
Solicit and contract for Professional Consultant Services for corrosion and condition assessment.
TIMING CONCERNS
The previous contract for Corrosion Management support expired on June 30, 2019. Further delay of
the new contract will prevent the use of these services to support the Asset Management Program.
RAMIFICATIONS OF NOT TAKING ACTION
Without the condition and corrosion management support, Sanitation District staff would not have
accurate condition and corrosion information on assets and will be less able to develop maintenance
and capital investment strategies.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Staff Evaluation of Proposals
A Request for Proposal for Corrosion Management Support Services was advertised on September
11, 2019. The following evaluation criterion were described in the Request for Proposals and used to
determine the most qualified firm.
CRITERION WEIGHT
Qualifications & Experience of Firm 30%
Proposed Staffing & Project Organization 40%
Interviews 30%
On October 3, 2019, a non-mandatory pre-proposal meeting was conducted, and two firms attended.
One proposal was received on October 24, 2019 from Corrpro Companies. It was evaluated in
accordance with the evaluation process set forth in Sanitation District's Purchasing Ordinance No.
OCSD-52 by a pre-selected evaluation team consisting of the following Sanitation District staff:
Engineering Manager, Maintenance Manager, Chief Plant Operator, Senior Engineer, and Engineer.
A representative from the Purchasing Division also participated in the evaluation process as a non-
voting member.
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-739 Agenda Date: 12/4/2019 Agenda Item No: 4.
Following scoring by the evaluation team, it was determined that the information provided in the
proposal was sufficient to determine the qualifications of the firm and proposed staffing. As a result,
no interview was conducted, and Corrpro Companies was selected as a qualified Consultant based
on the scoring shown below (out of 70 possible points).
Firm Qualifications of Proposed Interviews Total Score
Firm Staffing (Max N/A) (Max 70)
(Max 30) (Max 40)
Corrpro 27.6 35.6 N/A 63.2
Companies
Corrpro Companies is qualified based on the firm's qualifications and experience in the field of
corrosion control and engineering and the proposed team's experience with the Sanitation District
and other agencies and facilities conducting similar work.
Negotiations:
Staff conducted negotiations with Corrpro Companies on November 14, 2019 clarifying scope of
work, assumptions, and contract multipliers.
Staff has reviewed the proposed positions, rates, and terms and believes that the proposed fee is fair
and reasonable. Contract profit is 9%, which is consistent with the Sanitation District's standard
professional agreements.
CEQA
This is not a project as defined by the California Environmental Quality Act (CEQA); therefore, CEQA
does not apply.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation would be funded under the Professional/Contractual Services line item for the
Engineering Department (Budget Update Fiscal Year 2019-20, Page 45), and the available funding is
sufficient for the action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Consultant Services Agreement
EY:sa
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarTM
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Corrosion Management Staffing Support Services
Specification No. CS-2019-1071 BD
THIS AGREEMENT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD")and [ 1
with a principal place of business at [ ] (hereinafter referred to
as "Consultant") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, based on Consultant's expertise and experience, OCSD desires to temporarily
engage Consultant to provide Corrosion Management Staffing Support Services "Services" as
described in Exhibit "A"; and
WHEREAS, Consultant submitted its Proposal, dated [1; and
WHEREAS, on [ ], the Board of Directors of OCSD, by minute order,
authorized execution of this Agreement between OCSD and Consultant; and
WHEREAS, OCSD has chosen Consultant to conduct Services in accordance with Ordinance
No. OCSD-52; and
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agree as follows:
1. Introduction
1.1 This Agreement and all exhibits hereto (called the "Agreement") is made by OCSD and the
Consultant. The terms and conditions herein exclusively govern the purchase of Services
as described in Exhibit "A".
1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement
as though fully set forth at length herein.
Exhibit "A" Scope of Work
Exhibit "B" Proposal
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards
Exhibit "E" Human Resources Policies
Exhibit "F" Allowable Direct Costs
1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and
any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all
respects govern and control.
1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations
hereunder be waived or extensions of time for performance granted, except by written
instrument signed by both Parties.
1.5 The various headings in this Agreement are inserted for convenience only and shall not
affect the meaning or interpretation of this Agreement or any section or provision hereof.
Orange County Sanitation District 1 of 12 Specification No. CS-2019-1071BD
Version 120518
1.6 The term "days", when used in the Agreement, shall mean calendar days, unless otherwise
noted as workdays.
1.7 The term "workday". Workdays are defined as all days that are not Saturday, Sunday, or
OCSD observed holidays. Meetings with OCSD staff shall be scheduled from Monday
through Thursday between the hours of 8 a.m. and 4 p.m. (exception is Operations staff
who maintain plant operations 24/7 and work a rotated 12-hour shift) and shall conform to
OCSD work schedules. OCSD review periods shall not include OCSD observed holidays.
1.8 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.9 Work Hours: The work required under this Agreement may include normal business hours,
evenings, and weekends. OCSD will not pay for travel time.
1.10 Consultant shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the total amount of the Agreement.
1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Consultant as a result of work performed in
anticipation of purchases of said Services by OCSD.
2. Scope of Work Subject to the terms of this Agreement, Consultant shall perform the
Services identified in Exhibit "A". Consultant warrants that all of its Services shall be
performed in a competent, professional, and satisfactory manner.
3. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing
and signed by both Parties. A review of the time required for the modification will be made
by OCSD and Consultant and the Agreement period adjusted accordingly.
4. Compensation
4.1 Compensation to be paid by OCSD to Consultant for the Services provided under this
Agreement shall be a total amount not to exceed f 1 Dollars
($[ 1.00).
4.2 As a portion of the total compensation to be paid to Consultant, OCSD shall pay to
Consultant a sum equal to the burdened salaries (salaries plus benefits, overhead, and
profit per Exhibit "B") actually paid by Consultant charged on an hourly-rate basis and paid
to the personnel of Consultant not to exceed the maximum hourly rates per Exhibit "B-1".
Upon request of OCSD, Consultant shall provide OCSD with certified payroll records of all
employees' work that is charged to this Agreement.
4.3 "Field Staff" are defined as staff on-site at OCSD facilities assigned by Consultant, working
at OCSD's facilities for an assigned period exceeding thirty (30) continuous calendar days.
The overhead rates for Field Staff are included in Exhibit "B".
4.4 "Home Office Staff' are defined as staff assigned by Consultant, supporting the assigned
work, either by working at Consultant's or subconsultant's offices or at OCSD's site for
periods less than thirty (30) continuous calendar days. The overhead rates for Home
Office Staff are included in Exhibit "B".
Orange County Sanitation District 2 of 12 Specification No. CS-2019-1071BD
Version 120518
4.5 Profit for Consultant and subconsultants shall be nine percent (9%). Amendments shall be
governed by the same maximum profit percentage. As a portion of the total compensation
to be paid to Consultant and subconsultants, OCSD shall pay profit for all services
rendered by Consultant and subconsultants for this Agreement.
4.6 For all subconsultants, Consultant may pay to subconsultants total compensation on an
hourly-rate basis per Exhibit "B" and as specified in the Exhibit "A". OCSD shall pay to
Consultant the actual costs of subconsultants, without markup.
4.7 For purposes of adjusting the maximum hourly rates agreed to by the Parties in Exhibit "B-
1" for Consultant employees and any subconsultant employees performing services under
this Agreement shall be adjusted annually based on the Consumer Price Index (CPI) of
Los Angeles-Long Beach-Anaheim, California as of September of each year. This rate is
from the United States Department of Labor Bureau of Labor Statistics. The annual salary
figures used in calculating hourly rates shall not otherwise be adjusted, regardless of
whether any Consultant employees may have received a salary increase form Consultant
that exceeds the increase in CPI. The annual adjustments shall not exceed three percent
(3%). The first hourly rate escalation will occur January 1, 2021.
4.8 OCSD will reimburse the Consultant for reasonable travel and business expenses as
described in this section and further described in Exhibit "F" -Allowable Direct Costs to
this Agreement. The reimbursement of the above mentioned expenses will be based on an
"accountable plan" as considered by U.S. Internal Revenue Service (IRS). The plan
includes a combination of reimbursements based upon receipts and a "per diem"
component approved by IRS. The most recent schedule of the per diem rates utilized by
OCSD can be found on the U.S. General Services Administration (GSA) website at
http://www.gsa.gov/portal/category/l 04711#.
The Consultant shall be responsible for the most economical and practical means or
management of reimbursable costs inclusive, but not limited to, travel, lodging and meals
arrangements. OCSD shall apply the most economic and practical method of
reimbursement which may include reimbursements based upon receipts and/or"per diem"
as deemed the most practical.
Consultant shall be responsible for returning to OCSD any excess reimbursements after
the reimbursement has been paid by OCSD.
Travel and travel arrangements—Any travel involving airfare, overnight stays or multiple
day attendance must be approved by OCSD in advance.
Local travel is considered travel by the Consultant within the OCSD geographical area
which includes Orange, Los Angeles, Ventura, San Bernardino, Riverside, San Diego,
Imperial and Kern Counties. Automobile mileage is reimbursable if Consultant is required
to utilize personal vehicles for local travel.
Lodging — Overnight stays will not be approved by OCSD for local travel. However, under
certain circumstances overnight stay may be allowed at the discretion of OCSD based on
reasonableness of meeting schedules and the amount of time required for travel by the
Consultant. Such determination will be made on a case-by-case basis and at the discretion
of OCSD.
Orange County Sanitation District 3 of 12 Specification No. CS-2019-1071BD
Version 120518
Travel Meals — Per-diem rates as approved by the IRS shall be utilized for travel meals
reimbursements. Per Diem rates shall be applied to meals that are appropriate for travel
times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are provided in
Exhibit "F" to this Agreement.
OCSD shall also pay to Consultant actual costs for equipment rentals, leases or
purchases with prior approval of OCSD.
OCSD will not pay per diem for Field Staff nor will it pay for any relocation of staff to be
assigned under this Agreement.
5. California Department of Industrial Relations (DIR)Re_gistration and Record of Waqes
5.1 To the extent Consultant's employees and/or subconsultants who will perform work for
which Prevailing Wage Determinations have been issued by the DIR and as more
specifically defined under Labor Code Section 1720 et seq, Consultant and subconsultants
shall comply with the registration requirements of Labor Code Section 1725.5. Pursuant to
Labor Code Section 1771.4, the work is subject to compliance monitoring and enforcement
by the DIR.
5.2 The Consultant and subconsultants shall maintain accurate payroll records and shall comply
with all the provisions of Labor Code Section 1776, and shall submit payroll records to the
Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-compliance
with the requirements of Section 1776 may be deducted from progress payments per
Section 1776.
5.3 Pursuant to Labor Code Section 1776, the Consultant and subconsultants shall furnish a
copy of all certified payroll records to OCSD and/or general public upon request, provided
the public request is made through OCSD, the Division of Apprenticeship Standards, or the
Division of Labor Standards Enforcement of the Department of Industrial Relations.
5.4 The Consultant and subconsultants shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
6. Payment and Invoicing
6.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD's Project
Manager or designee, of itemized invoices submitted monthly for Services rendered as
required in Exhibit "A". OCSD, at its sole discretion, shall be the determining party as to
whether the Services have been satisfactorily completed.
6.2 Invoices shall be emailed by Consultant to OCSD Accounts Payable at
APStaff(@OCSD.com and "INVOICE" with the Purchase Order Number and Specification
No. CS-2019-1071 BD shall be referenced in the subject line.
7. Audit Rights Consultant agrees that, during the term of this Agreement and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Consultant relating to the invoices
submitted by Consultant pursuant to this Agreement.
Orange County Sanitation District 4 of 12 Specification No. CS-2019-1071BD
Version 120518
8. Commencement and Term The Services provided under this Agreement shall be for the
period of one (1) year commencing on January 1, 2020 and continuing through December
31, 2020.
9. Renewals
9.1 OCSD may exercise the option to renew this Agreement for up to four (4) one-year periods
based upon the criteria set forth in Exhibit "A", under the terms and conditions contained
herein. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
9.2 This Agreement may be renewed by OCSD Purchase Order.
10. Extensions The term of this Agreement may be extended only by written instrument signed
by both Parties.
11. Performance Time is of the essence in the performance of the provisions hereof.
12. Termination
12.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a
termination notice, Consultant shall immediately discontinue all work under this Agreement
(unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay
Consultant for work performed (cost and fee) to the date of termination. Consultant
expressly waives any claim to receive anticipated profits to be earned during the
uncompleted portion of this Agreement. Such notice of termination shall terminate this
Agreement and release OCSD from any further fee, cost or claim hereunder by Consultant
other than for work performed to the date of termination.
12.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD's
determination that Consultant is not complying with the Scope of Work requirements, if the
level of service is inadequate, or any other default of this Agreement.
12.3 OCSD may also immediately terminate for default of this Agreement in whole or in part by
written notice to Consultant:
• if Consultant becomes insolvent or files a petition under the Bankruptcy Act; or
• if Consultant sells its business; or
• if Consultant breaches any of the terms of this Agreement; or
• if total amount of compensation exceeds the amount authorized under this Agreement.
12.4 All OCSD property in the possession or control of Consultant shall be returned by Consultant
to OCSD on demand, or at the termination of this Agreement, whichever occurs first.
13. Indemnification and Hold Harmless Provision Consultant shall assume all responsibility
for damages to property and/or injuries to persons, including accidental death, which may
arise out of or be caused by Consultant's services under this Agreement, or by its
subconsultant(s) or by anyone directly or indirectly employed by Consultant, and whether
such damage or injury shall accrue or be discovered before or after the termination of the
Agreement. Except as to the sole active negligence of or willful misconduct of OCSD,
Consultant shall indemnify, protect, defend and hold harmless OCSD, its elected and
appointed officials, officers, agents and employees, from and against any and all claims,
liabilities, damages or expenses of any nature, including attorneys' fees: (a) for injury to or
death of any person or damage to property or interference with the use of property, arising
Orange County Sanitation District 5 of 12 Specification No. CS-2019-1071BD
Version 120518
out of or in connection with Consultant's performance under the Agreement, and/or (b) on
account of use of any copyrighted or uncopyrighted material, composition, or process, or
any patented or unpatented invention, article or appliance, furnished or used under the
Agreement, and/or (c) on account of any goods and services provided under this
Agreement. This indemnification provision shall apply to any acts or omissions, willful
misconduct, or negligent misconduct, whether active or passive, on the part of Consultant
or anyone employed by or working under Consultant. To the maximum extent permitted by
law, Consultant's duty to defend shall apply whether or not such claims, allegations,
lawsuits, or proceedings have merit or are meritless, or which involve claims or allegations
that any of the parties to be defended were actively, passively, or concurrently negligent, or
which otherwise assert that the parties to be defended are responsible, in whole or in part,
for any loss, damage, or injury. Consultant agrees to provide this defense immediately upon
written notice from OCSD, and with well qualified, adequately insured, and experienced
legal counsel acceptable to OCSD. This section shall survive the expiration or early
termination of the Agreement.
14. Insurance Consultant and all subconsultants shall purchase and maintain, throughout the
life of this Agreement and any periods of warranty or extensions, insurance in amounts equal
to the requirements set forth in the signed Acknowledgement of Insurance Requirements,
Exhibit "C". Consultant shall not commence work under this Agreement until all required
insurance is obtained in a form acceptable to OCSD, nor shall Consultant allow any
subconsultant to commence service pursuant to a subcontract until all insurance required
of the subconsultant has been obtained. Failure to maintain required insurance coverage
shall result in termination of this Agreement.
15. Key Personnel Personnel, as provided in Exhibit "B", are considered "key" to the work
under this Agreement and will be available for the term of the Agreement. No person
designated as key under this Agreement shall be removed or replaced without prior written
consent of OCSD. If OCSD requests Consultant to remove a person designated as key
under this Agreement, Consultant agrees to do so immediately regardless of the reason, or
the lack of reason, for OCSD's request. Consultant shall assign only competent personnel
to perform Services pursuant to this Agreement.
16. Confidentiality and Non-Disclosure
16.1 Consultant acknowledges that in performing the Services hereunder, OCSD may have to
disclose to Consultant orally and in writing certain confidential information that OCSD
considers proprietary and has developed at great expense and effort.
16.2 Consultant agrees to maintain in confidence and not disclose to any person, firm, or
corporation, without OCSD's prior written consent, any trade secret or confidential
information, knowledge or data relating to the products, process, or operation of OCSD.
16.3 Consultant further agrees to maintain in confidence and not to disclose to any person, firm,
or corporation any data, information, technology, or material developed or obtained by
Consultant during the term of this Agreement.
16.4 Consultant agrees as follows:
• To use the confidential information only for the purposes described herein; to not reproduce
the confidential information; to hold in confidence and protect the confidential information
from dissemination to and use by anyone not a party to this Agreement; and to not use the
confidential information to benefit itself or others.
Orange County Sanitation District 6 of 12 Specification No. CS-2019-1071BD
Version 120518
• To restrict access to the confidential information to its Consultant or personnel of Consultant
who (1) have a need to have such access and (2) have been advised of and have agreed
in writing to treat such information in accordance with the terms of this Agreement.
• To return all confidential information in Consultant's possession upon termination of this
Agreement or upon OCSD's request, whichever occurs first.
• To hold in confidence information and materials, if any, developed pursuant to the Services
hereunder.
16.5 The provisions of this section shall survive termination or expiration of this Agreement and
shall continue for so long as the material remains confidential.
17. Ownership of Documents All drawings, specifications, reports, records, documents,
memoranda, correspondence, computations, and other materials prepared by Consultant,
its employees, subconsultants, and agents in the performance of this Agreement shall be
the property of OCSD and shall be promptly delivered to OCSD upon request of OCSD's
Project Manager or designee, or upon the termination of this Agreement, and Consultant
shall have no claim for further employment or additional compensation as a result of the
exercise by OCSD of its full rights of ownership of the documents and materials hereunder.
Any use of such completed documents for other projects and/or use of incomplete
documents without specific written authorization by the Consultant will be at OCSD's sole
risk and without liability to Consultant. Consultant shall ensure that all its subconsultants
shall provide for assignment to OCSD of any documents or materials prepared by them.
18. Ownership of Intellectual Property
18.1 Consultant agrees that all designs, plans, reports, specifications, drawings, schematics,
prototypes, models, inventions, and all other information and items made during the course
of this Agreement and arising from the Services (hereinafter referred to as "New
Developments") shall be and are assigned to OCSD as its sole and exclusive property.
18.2 Consultant agrees to promptly disclose to OCSD all such New Developments. Upon
OCSD's request, Consultant agrees to assist OCSD, at OCSD's expense, to obtain patents
or copyrights for such New Developments, including the disclosure of all pertinent
information and data with respect thereto, the execution of all applications, specifications,
assignments, and all other instruments and papers which OCSD shall deem necessary to
apply for and to assign or convey to OCSD, its successors and assigns, the sole and
exclusive right, title and interest in such New Developments. Consultant agrees to obtain or
has obtained written assurances from its employees and contract personnel of their
agreement to the terms hereof with regard to New Developments and confidential
information.
18.3 Consultant warrants that Consultant has good title to any New Developments, and the right
to assign New Developments to OCSD free of any proprietary rights of any other party or
any other encumbrance whatever.
18.4 The originals of all computations, drawings, designs, graphics, studies, reports, manuals,
photographs, videotapes, data, computer files, and other documents prepared or caused to
be prepared by Consultant or its subconsultants in connection with these Services shall be
delivered to and shall become the exclusive property of OCSD. OCSD may utilize these
documents for OCSD applications on other projects or extensions of this project, at its own
risk.
Orange County Sanitation District 7 of 12 Specification No. CS-2019-1071BD
Version 120518
19. No Solicitation of Employees
19.1 Consultant agrees that it shall not, during the term of this Agreement and for a period of one
(1) year immediately following termination of this Agreement, or any extension hereof, call
on, solicit, or take away any of the employees whom Consultant became aware of as a result
of Consultant's Services to OCSD.
19.2 Consultant acknowledges that OCSD's employees are critical to its business and OCSD
expends significant resources to hire, employ, and train employees. Should Consultant
employ or otherwise engage OCSD's employees during the term of this Agreement and for
a period of one (1) year following termination of this Agreement, Consultant will pay OCSD
fifty percent (50%) of the former employee's most recent annual salary earned at OCSD to
accurately reflect the reasonable value of OCSD's time and costs. This payment is in
addition to any other rights and remedies OCSD may have at law.
20. Independent Contractor Capacity
20.1 The relationship of Consultant to OCSD is that of an independent contractor and nothing
herein shall be construed as creating an employment or agency relationship.
20.2 Consultant shall act independently and not as an officer or employee of OCSD. OCSD
assumes no liability for Consultant's action and performance, nor assumes responsibility for
taxes, funds, payments or other commitments, implied or expressed, by or for Consultant.
20.3 Consultant shall not be considered an agent of OCSD for any purpose whatsoever, nor shall
Consultant have the right to, and shall not, commit OCSD to any agreement, contract or
undertaking. Consultant shall not use OCSD's name in its promotional material or for any
advertising or publicity purposes without expressed written consent.
20.4 Consultant shall not be entitled to any benefits accorded to those individuals listed on
OCSD's payroll as regular employees including, without limitation, worker's compensation,
disability insurance, vacation, holiday or sick pay. Consultant shall be responsible for
providing, at Consultant's expense, disability, worker's compensation or other insurance as
well as licenses and permits usual or necessary for conducting the Services hereunder.
20.5 Consultant shall be obligated to pay any and all applicable Federal, State and local payroll
and other taxes incurred as a result of fees hereunder. Consultant hereby indemnifies OCSD
for any claims, losses, costs,fees, liabilities, damages or penalties suffered by OCSD arising
out of Consultant's breach of this provision.
20.6 Consultant shall not be eligible to join or participate in any benefit plans offered to those
individuals listed on OCSD's payroll as regular employees. Consultant shall remain ineligible
for such benefits or participation in such benefit plans even if a court later decides that OCSD
misclassified Consultant for tax purposes.
21. Licenses, Permits Consultant represents and warrants to OCSD that it has obtained all
licenses, permits, qualification and approvals of whatever nature that are legally required to
engage in this work. Any and all fees required by Federal, State, County, City and/or
municipal laws, codes and/or tariffs that pertain to work performed under the terms of this
Agreement will be paid by Consultant.
22. Consultant's Representations In the performance of duties under this Agreement,
Consultant shall adhere to the highest fiduciary standards, ethical practices and standards
of care and competence for their trade/profession. Consultant agrees to comply with all
applicable Federal, State and local laws and regulations.
Orange County Sanitation District 8 of 12 Specification No. CS-2019-1071BD
Version 120518
23. Familiarity with Work By executing this Agreement, Consultant warrants that: 1) it has
investigated the work to be performed; 2)it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Agreement. Should Consultant discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Consultant's risk, until
written instructions are received from OCSD.
24. Right to Review Services, Facilities, and Records
24.1 OCSD reserves the right to review any portion of the Services performed by Consultant
under this Agreement, and Consultant agrees to cooperate to the fullest extent possible.
24.2 Consultant shall furnish to OCSD such reports, statistical data, and other information
pertaining to Consultant's Services as shall be reasonably required by OCSD to carry out
its rights and responsibilities under its agreements with its bondholders or noteholders and
any other agreement relating to the development of the project(s) and in connection with the
issuance of its official statements and other prospectuses with respect to the offering, sale,
and issuance of its bonds and other obligations.
24.3 The right of OCSD to review or approve drawings, specifications, procedures, instructions,
reports, test results, calculations, schedules, or other data that are developed by Consultant
shall not relieve Consultant of any obligation set forth herein.
25. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected by
a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Agreement.
26. Severability If any section, subsection, or provision of this Agreement, or any agreement
or instrument contemplated hereby, or the application of such section, subsection, or
provision is held invalid, the remainder of this Agreement or instrument in the application of
such section, subsection or provision to persons or circumstances other than those to which
it is held invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
27. Waiver The waiver of either party of any breach or violation of, or default under, any
provision of this Agreement, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Agreement or default
thereunder. Any breach by Consultant to which OCSD does not object shall not operate as
a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
28. Remedies In addition to other remedies available in law or equity, if the Consultant fails to
make delivery of the goods or Services or repudiates its obligations under this Agreement,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may(1) terminate the Agreement; (2)recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Consultant. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Consultant as damages the
difference between the cost of the substitute goods or Services and the Agreement price,
together with any incidental or consequential damages.
Orange County Sanitation District 9 of 12 Specification No. CS-2019-1071BD
Version 120518
29. Governin_g Law This Agreement shall be governed by and interpreted under the laws of
the State of California and the Parties submit to jurisdiction in Orange County, in the event
any action is brought in connection with this Agreement or the performance thereof.
30. Environmental Compliance Consultant shall, at its own cost and expense, comply with all
Federal, State, and local environmental laws, regulations, and policies which apply to the
Consultant, its sub-consultants, and the Services, including, but not limited to, all applicable
Federal, State, and local air pollution control laws and regulations.
31. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which it may be entitled.
32. Dispute Resolution
32.1 In the event of a dispute as to the construction or interpretation of this Agreement, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution
of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be
conducted in accordance with the Commercial Mediation Rules of the American Arbitration
Agreement, through the alternate dispute resolution procedures of Judicial Arbitration
through Mediation Services of Orange County("JAMS"), or any similar organization or entity
conducting an alternate dispute resolution process.
32.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of agreement, each party shall select an arbitrator, and
those two (2) arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the laws
of the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
33. Dama_ge to OCSD's Property Any OCSD property damaged by Consultant will be subject
to repair or replacement by Consultant at no cost to OCSD.
34. OCSD Safety Standards OCSD requires Consultant and its subconsultants to follow and
ensure their employees follow all Federal, State and local regulations as well as OCSD
Safety Standards while working at OCSD locations. If during the course of the Agreement it
is discovered that OCSD Safety Standards do not comply with Federal, State or local
regulations, then the Consultant is required to follow the most stringent regulatory
requirement at no additional cost to OCSD. Consultant and all of its employees and
subconsultants, shall adhere to all applicable OCSD Safety Standards attached hereto in
Exhibit "D" and the Human Resources Policies (Exhibit "E").
35. Frei_ght (F.O.B. Destination) Consultant assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with
delivery of all products deemed necessary under this Agreement.
Orange County Sanitation District 10 of 12 Specification No. CS-2019-1071BD
Version 120518
36. Assi_gnments Consultant shall not delegate any duties nor assign any rights under this
Agreement without the prior written consent of OCSD. Any such attempted delegation or
assignment shall be void.
37. Conflict of Interest and Reportin_g
37.1 Consultant shall at all times avoid conflicts of interest or appearance of conflicts of interest
in performance of this Agreement.
37.2 Consultant affirms that to the best of its knowledge there exists no actual or potential conflict
between Consultant's families, business or financial interest or its Services under this
Agreement, and in the event of change in either its private interests or Services under this
Agreement, it will raise with OCSD any question regarding possible conflict of interest which
may arise as a result of such change.
38. Third Party Rights Nothing in this Agreement shall be construed to give any rights or
benefits to anyone other than OCSD and Consultant.
39. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Consultant, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Consultant or to its
successor, or for breach of any obligation of the terms of this Agreement.
40. Authority to Execute The persons executing this Agreement on behalf of the Parties
warrant that they are duly authorized to execute this Agreement and that by executing this
Agreement, the Parties are formally bound.
41. Read and Understood By signing this Agreement, Consultant represents that it has read
and understood the terms and conditions of the Agreement.
42. Entire Agreement This Agreement constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
Orange County Sanitation District 11 of 12 Specification No. CS-2019-1071BD
Version 120518
43. Notices All notices under this Agreement must be in writing. Written notice shall be
delivered by personal service or sent by registered or certified mail, postage prepaid, return
receipt requested, or by any other overnight delivery service which delivers to the noticed
destination and provides proof of delivery to the sender. Any facsimile notice must be
followed within three (3) days by written notice. Rejection or other refusal to accept or the
inability to deliver because of changed address for which no notice was given as provided
hereunder shall be deemed to be receipt of the notice, demand or request sent. All notices
shall be effective when first received at the following addresses:
OCSD: Jackie Lagade
Principal Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Consultant:
60
PF
Each party shall provide the other party written notice of any change in address as soon as
practicable.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Agreement to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Chair, Board of Directors
Dated: By:
Kelly A. Lore
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing and Contracts Manager
COMPANY
Dated: By:
Print Name and Title of Officer
Orange County Sanitation District 12 of 12 Specification No. CS-2019-1071BD
Version 120518
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-706 Agenda Date: 12/4/2019 Agenda Item No: 5.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
480 VOLT CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS, PROJECT NO. MP-509
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for 480 Volt Cable Replacement at Plant
No. 2 Headworks, Project No. MP-509;
B. Award a Construction Contract to Mass. Electric Construction Co. for 480 Volt Cable
Replacement at Plant No. 2, Project No. MP-509, for a total amount not to exceed $434,327;
and
C. Approve a contingency of $86,865 (20%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) Headworks lifts sewage from the
collections system into the Treatment Plant and provides vital preliminary treatment to all incoming
wastewater by removing trash and debris that would otherwise damage downstream treatment
equipment.
Electrical cables provide the energy to pumps, fans, augers, meters, and other equipment to make
this process function correctly. These cables are routed through underground ducts to connect the
motor control centers to devices. These cables are subject to wet conditions. Any deterioration of
the cable insulation can result in short circuit or ground fault conditions, which puts the associated
equipment out of service.
RELEVANT STANDARDS
• Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive, responsible bidder
• 24/7/365 treatment plant reliability
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-706 Agenda Date: 12/4/2019 Agenda Item No: 5.
PROBLEM
Recently, electrical cables to some critical Headworks process equipment have failed which resulted
in equipment being out of service.
PROPOSED SOLUTION
Award a construction contract for 480 Volt Cable Replacement at Plant No. 2 Headworks, Project No.
MP-509, to install new power and control cables in existing spare conduits to repower 13 affected
pieces of equipment. Staff is requesting a contingency of 20% for this project to accommodate
additional work that may arise if additional cables are found to be defective. The bid prices included
unit prices for additional work that might be needed.
TIMING CONCERNS
Critical Headworks equipment, currently out of service, needs to be in operation for reliable
wastewater treatment.
RAMIFICATIONS OF NOT TAKING ACTION
The failed equipment would remain out of service which would greatly reduce treatment reliability.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised Project No. MP-509 for bids on September 12, 2019 and
September 19, 2019, and five sealed bids were received on October 15, 2019. A summary of the bid
opening follows:
Engineer's Estimate $ 700,000
Bidder Amount of Bid
Mass. Electric Construction Co. $ 528,838
Inter-Pacific, Inc. $ 548,394
GA Technical Services, Inc. $ 686,946
Leed Electric, Inc. $ 829,732
CSI Electrical Contractors, Inc. $ 850,600
The bid prices listed above include additive bid items with unit prices. The intent of the additive bid
items is to provide competitive prices upfront for potential required changes. The actual award value
does not include the additive bid items.
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-706 Agenda Date: 12/4/2019 Agenda Item No: 5.
The bids were evaluated in accordance with the Sanitation District's policies and procedures. A
notice was sent to all bidders on November 13, 2019, informing them of the intent of the Sanitation
District to recommend award of the Construction Contract to Mass. Electric Construction Co.
Staff recommends awarding a Construction Contract to the lowest responsive bidder, Mass. Electric
Construction Co., for a total amount not to exceed $434,327.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves minor replacement of existing
facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder after the Sanitation District's Board of Directors approval of the construction contract.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation will be funded under the Repairs and Maintenance line item for the Operations and
Maintenance Department (Budget Update, Fiscal Year 2019-20, Page 47). The budget is sufficient
for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Construction Contract
SP:dm:sa:gc
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarTM
PART A
CONTRACT AGREEMENT
C-CA-072619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION...................................................................................9
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................21
SECTION - 18 TERMINATION................................................................................21
SECTION - 19 WARRANTY....................................................................................21
SECTION - 20 ASSIGNMENT.................................................................................22
SECTION - 21 RESOLUTION OF DISPUTES ........................................................22
SECTION - 22 SAFETY & HEALTH ........................................................................22
SECTION - 23 NOTICES.........................................................................................23
C-CA-072619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
THIS AGREEMENT is made and entered into, to be effective, this December 18, 2019, by and
between Mass. Electric Construction Co., hereinafter referred to as "CONTRACTOR" and the
Orange County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 1 of 24
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 2 of 24
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 3 of 24
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 4 of 24
SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within three hundred sixty five (365) calendar days from the
date of the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by
OCSD as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General
Conditions. The time for completion includes three (3) calendar days determined by OCSD
likely to be inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 5 of 24
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 6 of 24
SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Four Hundred Thirty-Four Thousand Three Hundred
Twenty-Seven Dollars ($434,327) as itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 7 of 24
not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 8 of 24
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 9 of 24
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 10 of 24
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 11 of 24
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 12 of 24
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 13 of 24
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: One Million Dollars ($1,000,000) per occurrence and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least One Million Dollars
($1,000,000) per occurrence and a general aggregate limit of Two Million
Dollars ($2,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 14 of 24
extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 15 of 24
Either (1) a combined single limit of One Million Dollars ($1,000,000) and a general
aggregate limit of One Million Dollars ($1,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 16 of 24
planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 17 of 24
a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 18 of 24
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 19 of 24
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 20 of 24
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or "Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 21 of 24
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 22 of 24
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Mass. Electric Construction Co.
1925 Wright Avenue, Suite C
La Verne, CA 91750
Copy to: Michael P. Rinehart, Executive Vice President
Mass. Electric Construction Co.
1925 Wright Avenue, Suite C
La Verne, CA 91750
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 23 of 24
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Mass. Electric Construction Co.
1925 Wright Avenue, Suite C
La Verne, CA 91750
By
Printed Name
Its
CONTRACTOR's State License No. 819912 (Expiration Date — 05/31/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
C-CA-072619
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 24 of 24
EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 1 of 8
B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 2 of 8
The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 3 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 5 of 8
2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 6 of 8
ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 7 of 8
ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages for Bid Submittal Forms (Mass. Electric Construction Co.)
BF-14 SCHEDULE OF PRICES, Page 1 - 5
C-EXA-080414
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
CONFORMED
Page 8 of 8
Bid Submitted By: Mass. Electric Construction Co.
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work,whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items, which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
' and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead, etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
Note 2:Additive Bid Items will be used to determine the lowest Responsive, Responsible
Bidder.Additive items will not be included as part of the initial award amount. In the event that
OCSD elects to add any or all of the Additive Bid Items, it will do so via change order(s). Refer
to Part C—SPECIAL PROVISIONS.
All Work in the Contract Documents shall be included in Base Bid Items.The Additive Bid Items
are for Work either not specifically shown or in excess of quantities shown in the Contract
Documents. The Contractor shall provide a unit price and extended total price for each Additive
Bid Item.
Bidders shall accurately reflect the cost to perform the Work. OCSD may reject unbalanced
Bids. Refer to Part 2—INSTRUCTIONS TO BIDDERS.
l BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO.2 HEADWORKS
ADDENDUM NO. 2
Page 1 of 5
Mass. Electric Construction Co.
Bid Submitted By:
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS (Refer to Note 1 in the Instructions):
INo.tem Description Measurement of nt A pr x Unit Price Extended Price
1. Mobilization: The amount for this Bid Item shall not exceed specified
amount and shall include all work not included in other items and shall be in Not Lump = $ 15,000.00
conformance with the Contract Documents for the lump sum price of... Applicable Sum
2. Test circuits, install new conductors, and commission MCC PTA TUB 431 Not Lump = $ 27,726.00
screen loading fan loop tag#20DTUB641 Applicable Sum
3. Test circuits, install new conductors, and commission MCC PTA TUB 422 Not Lump
_Washer comp. inlet gate#1A Applicable Sum $ 19,462.00
4. Test circuits, install new conductors, and commission MCC PTB TUB 428 Not Lump _
bar screen supply fan loop tag#20DTUB633. Applicable Sum j $ 36,162.00
5. Test circuits, install new conductors, and commission MCC PTB TUB 453 Not Lump _
inlet gate 7; tag#20DFBK232. Applicable Sum S 29,143.00
6. Test circuits, install new conductors, and commission MCC PTB TUB 419 Not Lump _
bar screen roll up door#20DFBK053 Applicable Sum $ 38,651.00
7. Test circuits, install new conductors, and commission MCC PTB TUB 423 Not Lump _
bar screen supply fan #20DTUB617 Applicable Sum $ 70,253.00
8. Test circuits, install new conductors, and commission MCC PTD TUB 426 Not Lump = $
GATE C3 WEIR ISO LOOP TAG#20EFBK333 Applicable Sum 48,684.00
9. Test circuits, install new conductors, and commission MCC PTD TUB410 Not Lump $ 15,538.00
grit basin inlet#20EFBK152 Applicable Sum
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
ADDENDUM NO. 2
t Par" of 5
Bid Submitted By: Mass. Electric Construction Co.
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
(continued)
Item Description Unit of Approx Unit Price Extended Price
No. Measurement Qty
10. Test circuits, install new conductors, and commission MCC PTD TUB412 Not Lump = $ 12,190.00
grit basin inlet#6 #20EFBK162 Applicable Sum
11. Test circuits, install new conductors, and commission MCC PTD TUB 417 Not Lump
grit pmp. STA. smp/pmp 1&2#20EFBK171 Applicable Sum
$ 6,430.00
12. Test circuits, install new conductors, and commission MCC PTE TUB 405 Not Lump
IN. PMP STN. XFAN LOOP TAG#20DTUB739 Applicable Sum = $ 39,484.00
13. Test circuits, install new conductors, and commission MCC PTK TUB 421 Not Lump
HW BIO TOWER 13 FAN LOOP TAG #20FFBK465. Applicable Sum $ 32,913.00
14. Remove existing control circuits, install and commission new control Not Lump
conductors for MCC STH 402 (at DC-J)—Waste Sludge Pump#3; tag# Applicable Sum = $ 25,004.00
22MPMP230 at Trickling Filters Area.
Test circuits, install and commission new conductors for MCC PTA 410—
15. Bar Screen#1, tag#20DBSR110 at Bar Screen Facility. Not Lump 17,687.00
Applicable Sum
SUBTOTAL BASE BID ITEMS NO. 1 THROUGH NO. 15 (INITIAL AWARD AMOUNT) $ 434,327.00
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO. 2 HEADWORKS
ADDENDUM NO.2
Page 3 of 5
Bid Submitted By: Mass. Electric Construction Co
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
(continued)
ADDITIVE BID ITEMS(Refer to Note 2 in the Instructions):
Item Description Unit of Approx Unit Price Extended Price
No. I Measurement Qty
16. Install, splice with existing conductors, and commission 500 linear feet of Linear Foot 500 2.78 = $ 1,390.00
4/C#12 machine tray power cable(Southwire Spec 45043 or equal).
17. Install, splice with existing conductors, and commission 500 linear feet of Linear Foot 500
4/C#10 machine tray power cable(Southwire Spec 45043 or equal). 3.18 = $ 1,590.00
18. Install, splice with existing conductors, and commission 500 linear feet of Linear Foot 500
12/C#12 control cable (Southwire Spec 45055 or equal). 5.40 = $ 2,700.00
19. Coordination Meetings Each 20 124.20 = $ 2,484.00
20. Stand-by Hourly/Out of Scope Hourly Bill Rate for Contractor's Project Hourly Bill
Manager Rate per 60 124.20 = $ 7,452.00
hour
21. Stand-by Hourly/Out of Scope Hourly Bill Rate for Master Electrician Hourly Bill
(Licensed) Rate per 300 95.17 = $ 28,551.00
hour
22. Stand-by Hourly/Out of Scope Hourly Bill Rate for Journeyman Electrician Hourly Bill
Rate per 350 88 38 = $ 30,933.00
(Licensed} hour
Hourly Bill
23
Stand-by Hourly/Out of Scope Hourly Bill Rate for Apprentice Electrician Rate per 350 55,46 = $ 19,411.00
hour
SUBTOTAL ADDITIVE BID ITEMS NO. 16 THROUGH NO. 23 $ 94,511.00
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ 528,838.00
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO.MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO.2 HEADWORKS
ADDENDUM NO.2
J Pa�i of 5
5
1
Bid Submitted By: Mass. Electric Construction Co.
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
(continued)
NOTICE TO BIDDERS:
Bid items 1 through 15 together with Additive Bid Items 16 through 23 will be used to determine the lowest, responsive, and responsible bidder.
Additive Bid Items will not be included as part of the initial award amount. In the event OCSD elects to add any or all of the Additive Bid Items, it
will do so via change order(s). Refer to Special Provisions.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-509
480 VOLTS CABLE REPLACEMENT AT PLANT NO.2 HEADWORKS
ADDENDUM NO.2
Page 5 of 5
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-621 Agenda Date: 12/4/2019 Agenda Item No: 6.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2,
PROJECT NO. MP-638
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Activated Sludge Plant Clarifier Inlet
Gate Replacement at Plant No. 2, Project No. MP-638;
B. Award a Construction Contract to Innovative Construction Solutions for Activated Sludge Plant
Clarifier Inlet Gate Replacement at Plant No. 2, Project No. MP-638, for a total amount not to
exceed $658,300; and
C. Approve a contingency of $65,830 (10%).
BACKGROUND
The Activated Sludge Plant at Orange County Sanitation District (Sanitation District) Plant No. 2 has
12 rectangular clarifiers that are a key part of the biological secondary treatment process. Each
clarifier has three inlet gates that allow water to enter the clarifier for the final sludge settling process
and protect workers from being engulfed during maintenance activities in the clarifier. These gates
are subject to wear and corrosion and have been in service for over 40 years.
RELEVANT STANDARDS
• Comply with California Public Contract Code Section 20103.8: Award construction to lowest
responsive, responsible bidder
• Maintain a proactive asset management program
• Provide a safe and collegial workplace
PROBLEM
Several gates have become inoperable due to corrosion and deterioration. An inoperable gate
prevents a clarifier from being taken out of or put into service. Staff has determined that all 36 gates
are corroded to some degree and have reached the end of their useful life.
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-621 Agenda Date: 12/4/2019 Agenda Item No: 6.
PROPOSED SOLUTION
Award a construction contract for Activated Sludge Plant Clarifier Inlet Gate Replacement at Plant
No. 2, Project No. MP-638, to replace the inlet gates.
TIMING CONCERNS
The inlet gates need to be reliable so that individual clarifiers can be isolated to accommodate
upcoming construction work, including Return Activated Sludge Piping Replacement at Plant No. 2,
Project No. P2-123, and P2 Secondary Clarifier Repairs, Project No. MP-248.
RAMIFICATIONS OF NOT TAKING ACTION
Gates that are not replaced could fail, preventing the clarifiers from operating at its hydraulic capacity,
which could impact wet weather performance.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Staff is also working on P2 Secondary Clarifier Repairs, Project No. MP-248, to replace the clarifier
sludge collection mechanisms for six clarifiers. Completing these two projects will allow a much
larger capital improvement program rehabilitation project to be postponed.
Bid Evaluation
The Sanitation District advertised Project No. MP-638 for bids on September 4, 2019 and nine sealed
bids were received on October 15, 2019. A summary of the bid opening follows:
Engineer's Estimate $ 686,000
Bidder Amount of Bid
Innovative Construction Solutions $ 658,300
Tharsos, Inc. $ 696,000
J.R. Filanc Construction Co., Inc. $ 696,177
Myers & Sons Construction, LLC $ 699,995
Environmental Construction, Inc. $ 727,560
Mehta Mechanical Company, Inc. dba $ 764,000
MMC, Inc.
Abhe & Svoboda, Inc. $ 774,565
W.M. Lyles Co. $ 829,000
Innovative Engineering & Maintenance $ 1,385,000
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-621 Agenda Date: 12/4/2019 Agenda Item No: 6.
The bids were evaluated in accordance with the Sanitation District's policies and procedures. A
notice was sent to all bidders on November 19, 2019 informing them of the intent of Sanitation
District staff to recommend award of the Construction Contract to Innovative Construction Solutions.
Staff recommends awarding a Construction Contract to the lowest responsive bidder, Innovative
Construction Solutions, for a total amount not to exceed $658,300.
CEQA
This project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves repairs, replacement, and/or minor
alteration of the existing facilities involving no expansion of use or capacity. A Notice of Exemption
will be filed with the OC Clerk-Recorder after the Sanitation District's Board of Directors approval of
the Activated Sludge Plant Clarifier Inlet Gate Replacement at Plant No. 2, Project No. MP-638.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation would be funded under the Operations and Maintenance Department budget for
Repairs & Maintenance, (FY 2019-20 Budget Update, Page 47). The budget is sufficient for the
recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Construction Contract
SS:dm:sa
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarT"
PART A
CONTRACT AGREEMENT
C-CA-072619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................4
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................6
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION...................................................................................9
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................22
SECTION - 18 TERMINATION................................................................................22
SECTION - 19 WARRANTY....................................................................................22
SECTION - 20 ASSIGNMENT.................................................................................23
SECTION - 21 RESOLUTION OF DISPUTES ........................................................23
SECTION - 22 SAFETY & HEALTH ........................................................................24
SECTION - 23 NOTICES.........................................................................................24
C-CA-072619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
THIS AGREEMENT is made and entered into, to be effective, this December 18, 2019, by and
between Innovative Construction Solutions, hereinafter referred to as "CONTRACTOR" and the
Orange County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 1 of 25
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
shape and details of construction. Specifications shall govern as to material
and workmanship.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 2 of 25
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 3 of 25
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 4 of 25
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within three hundred sixty-five (365) calendar days from the
date of the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by
OCSD as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General
Conditions. The time for completion includes ten (10) calendar days determined by OCSD likely
to be inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 5 of 25
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 6 of 25
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Six Hundred Fifty Eight Thousand Three Hundred
Dollars ($658,300) as itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 7 of 25
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 8 of 25
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 9 of 25
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 10 of 25
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 11 of 25
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel —one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 12 of 25
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 13 of 25
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Three Million Dollars ($3,000,000) per occurrence and a general
aggregate limit of Three Million Dollars ($3,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Three Million
Dollars ($3,000,000) per occurrence and a general aggregate limit of Three
Million Dollars ($3,000,000) which shall be in effect at all times during the
warranty period set forth in the Warranty section herein, and as set forth in the
General Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any
additional extension or continuation of time to said warranty period that may be
required or authorized by said provisions.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 14 of 25
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 15 of 25
Either (1) a combined single limit of Two Million Dollars ($2,000,000) and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 16 of 25
planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Pollution Liability Insurance: CONTRACTOR shall purchase and maintain insurance
for pollution liability covering bodily injury, property damage (including loss of use of
damaged property or property that has not been physically injured or destroyed),
cleanup costs, and defense costs (including costs and expenses for investigation,
defense, or settlement of claims). Coverage shall carry limits of at least One Million
Dollars ($1,000,000) and shall apply to sudden and non-sudden pollution conditions
(including sewage spills), both at the site or needed due to migration of pollutants
from the site, resulting from the escape or release of smoke, vapors, fumes, acids,
alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants,
contaminants or pollutants.
If CONTRACTOR provides coverage written on a claims-made basis, OCSD has the
right to approve or reject such coverage in its own discretion. If written on a claims-
made basis, the CONTRACTOR warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this Contract, and that
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 17 of 25
continuous coverage will be maintained, or an extended discovery period will be
exercised, for a period of two years beginning from the time that the Project under
this Contract is completed.
7. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 18 of 25
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A-", or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 19 of 25
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 20 of 25
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
5. Pollution Liability Endorsements
There shall be a Separation of Insured Clause or endorsement, providing that
coverage applies separately to each insured, except with respect to the limits of
liability. There shall also be an endorsement or policy language containing a waiver
of subrogation rights on the part of the insurer.
OCSD, its directors, officers, agents, CONSULTANTS and employees and all public
agencies from whom permits will be obtained as well as their directors, officers,
agents, and employees shall be included as insureds under the policy. Any
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 21 of 25
additional insured endorsement shall contain language at least as broad as the
coverage language contained in ISO form CG 20 10 11 85 or alternatively in both
CG 20 10 10 01 and CG 20 37 10 01 together.
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or "Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 22 of 25
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 23 of 25
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Innovative Construction Solutions
575 Anton Blvd, Suite 850
Costa Mesa, CA 92626
Copy to: Hirad Emadi, President
Innovative Construction Solutions
575 Anton Blvd, Suite 850
Costa Mesa, CA 92626
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 24 of 25
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Innovative Construction Solutions
575 Anton Blvd, Suite 850
Costa Mesa, CA 92626
By
Printed Name
Its
CONTRACTOR's State License No. 764815 (Expiration Date — 06/30/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
C-CA-072619
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 25 of 25
EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 1 of 8
B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 2 of 8
The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 3 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 5 of 8
2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 6 of 8
ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 7 of 8
ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages for Bid Submittal Forms (Innovative Construction Solutions)
BF-14 SCHEDULE OF PRICES, Page 1 - 2
C-EXA-080414
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
CONFORMED
Page 8 of 8
Bid Submitted By: Innovative Construction Solutions
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work, whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items, which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead, etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
Page 1 of 2
Bid Submitted By: Innovative Construction Solutions
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS(Refer to Note 1 in the Instructions):
Item Description Measurement f Approx Unit Price Extended Price
No. Qty
1. Mobilization
Lump Sum = $40,000
2. Inlet Gates and Remaining Work Lump Sum = $ b
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ lV
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-638
ACTIVATED SLUDGE PLANT CLARIFIER INLET GATE REPLACEMENT AT PLANT NO. 2
Page 2 of 2
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-671 Agenda Date: 12/4/2019 Agenda Item No: 7.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
PLANT NO. 1 EMERGENCY GENERATOR BREAKER PURCHASE, PROJECT NO. MP-641
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Approve a purchase order contract to Romac Supply Co., Inc. for the purchase of ten critical
circuit breakers for Plant No.1 Project No. MP-641 per Specification No. E-2019-1091 BD-R
(Rebid), for a total amount not to exceed $102,326, plus applicable sales tax; and
B. Approve a contingency of $5,117 (5%).
BACKGROUND
Circuit breakers are a critical part of the power distribution infrastructure and serve as protective
devices to quickly isolate faults in an electrical power system. Emergency generators are protected
by a single circuit breaker between the generator and the distribution system. This design creates a
single point of failure on this critical back-up system. If the circuit breaker fails, the result is an
emergency system that cannot function, placing plant operations at risk.
RELEVANT STANDARDS
• Protect Orange County Sanitation District assets
• 24/7/365 treatment plant reliability
• Maintain a proactive asset management program
PROBLEM
Several of the Plant No. 1 emergency generator circuit breakers have been in service for many
years. Many of these large circuit breakers are no longer manufactured and not readily available. If
spare units are not available at the time of failure, service outages of up to eight weeks are possible
while faulty units are repaired.
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-671 Agenda Date: 12/4/2019 Agenda Item No: 7.
PROPOSED SOLUTION
Purchase dedicated spare breakers to mitigate the impact of single points of failure between
generators and generator bus.
TIMING CONCERNS
Proceeding in a timely fashion is desired to prevent operational delays and to sustain a safe working
environment during an emergency.
RAMIFICATIONS OF NOT TAKING ACTION
Not taking action will potentially cause disruption or prolonged outage. Prolonged outages are costly,
requiring bypass and temporary power set-up as the circuit breakers are considered critical electrical
assets for normal operation and for protecting and isolating electrical faults in power distribution
equipment.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Orange County Sanitation District (Sanitation District) advertised for bids on September 27,
2019. Two sealed bids were received on October 22, 2019. The bids were evaluated in accordance
with the Sanitation District's policies and procedures. Staff recommends awarding a purchase order
to the lowest responsive and responsible bidder, Romac Supply Co., Inc., for purchase of ten critical
circuit breakers.
Summary information on the bid opening is as follows:
Bidder Amount of bid (not including sales tax)
Romac Supply Co., Inc. $102,326
Advanced Electrical & Motor Controls $146,000
A contingency of 5% is recommended to address the potential need for additional breaker
components or breaker trip units.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation will be funded under the Repair and Maintenance line item for Operations and
Maintenance Department (Budget Update Fiscal Year 2019-20, Page 47). The available funding is
sufficient for this action.
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-671 Agenda Date: 12/4/2019 Agenda Item No: 7.
Date of Approval Contract Amount Contingency
12/04/2019 $102,326 $5,117 (5%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
RM:sh:ab:gc
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarTM
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-544 Agenda Date: 12/4/2019 Agenda Item No: 8.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
AGREEMENT FOR THE PURCHASE OF LIQUID CATIONIC POLYMER, SPECIFICATION NO. C-
2019-1087BD
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Chemical Supplier Agreement with Polydyne, Inc. for the purchase of Cationic
Polymer, Specification No. C-2019-1087BD, for the period beginning February 1, 2020 through
January 31, 2021 for a unit price of $2.548 per active pound plus freight and applicable sales
tax, for a total estimated annual amount of $3,866,280 with four (4) one-year renewal options;
and
B. Approve an annual unit price contingency of 15%.
BACKGROUND
The cationic polymer is a crucial chemical in the thickening and dewatering processes. The Orange
County Sanitation District (Sanitation District) currently uses cationic polymer to dewater digested
sludge in the centrifuges at both Plant Nos. 1 and 2. It is mixed into the digested biosolids prior to
the dewatering centrifuge process to induce coagulation and to improve dewaterability. Cationic
polymer is also used to thicken primary and secondary solids at both Plant Nos. 1 and 2. The
thickening process increases the concentration of solids introduced to the digesters which is
necessary to maintain regulatory standards for digester detention time and volatile solids reduction.
The unit cost of $2.548 per active pound is a 13% savings from the current unit cost of $2.947 per
active pound in the current contract.
RELEVANT STANDARDS
• Safe, beneficial reuse of Biosolids
• Use all practical and effective means for resource recovery
• Sustain 1, 5, 20-year planning horizons
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-544 Agenda Date: 12/4/2019 Agenda Item No: 8.
PROBLEM
The current cationic polymer contract with Polydyne, Inc. will end on January 31, 2019 with no
renewals remaining.
PROPOSED SOLUTION
Develop cationic polymer specifications for new and existing thickening processes and conduct the
standard competitive bid process to award the agreement to the lowest responsive and responsible
bidder.
TIMING CONCERNS
A new agreement needs to be in place prior to the expiration of the current agreement on January 31,
2019.
RAMIFICATIONS OF NOT TAKING ACTION
A shortage in cationic polymer would result in an inability for the Sanitation District's thickening
processes to operate correctly which would reduce digester operating volume, reduce biosolids
production, and increase offsite biosolids hauling.
PRIOR COMMITTEE/BOARD ACTIONS
November 2018 - Awarded sole source chemical agreement to SNF Polydyne, Inc.
ADDITIONAL INFORMATION
In accordance with Purchasing Ordinance No. OCSD-52, the Sanitation District selected a two-step
bidding process which included a Request for Qualifications (RFQ) and a Notice Inviting Bids (NIB).
Of the two companies that submitted their samples for testing, only one, Polydyne, Inc., was deemed
responsive. The other prospective bidder, Univar, provided a sample, however they did not provide a
complete bid and was deemed non-responsive.
Polydyne, Inc. submitted a bid for one polymer type, WE-1233, that had successfully passed the
testing process. Staff recommends awarding to the lowest responsive and responsible bidder,
Polydyne, Inc., for the purchase of cationic polymer, type WE-1233.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted in the Proposed Budget Fiscal Years 2018-19 and 2019-20 Division 830 and
840 operating budgets (Line item: Section 6, Pages 84 and 88).
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-544 Agenda Date: 12/4/2019 Agenda Item No: 8.
Date of Approval Contract Amount Contingency
12/18/2019 $3,866,280 -
12/18/2019 Future Unit Price 15%
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Chemical Supplier Agreement
JS:MPV:cf:gc
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarTM
CHEMICAL SUPPLIER AGREEMENT
Purchase of Liquid Cationic Polymer
Specification No. C-2019-1087BD
THIS AGREEMENT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as"OCSD") and Polydyne, Inc. with a principal
place of business at 1 Chemical Plant Road, Riceboro, GA 31323 (hereinafter referred to as
"Supplier") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to temporarily engage Supplier to provide Cationic Polymer as
described in Exhibit "A"; and
WHEREAS, Supplier submitted its Bid dated October 3, 2019; and
WHEREAS, on December 18, 2019, the Board of Directors of OCSD, by minute order, authorized
execution of this Agreement between OCSD and Supplier; and
WHEREAS, OCSD has chosen Supplier to provide Cationic Polymer in accordance with
Ordinance No. OCSD-52; and
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agreed as follows:
1. Introduction
1.1 This Agreement and all exhibits hereto (called the "Agreement") is made by OCSD and the
Supplier. The terms and conditions herein exclusively govern the purchase of Cationic
Polymer as described in Exhibit "A".
1.2 Exhibits to this Agreement are incorporated by reference and made a part of this Agreement
as though fully set forth at length herein.
Exhibit "A" Scope of Work
Exhibit "B" Bid
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards
Exhibit "E" Human Resources Policies
Exhibit "F" Not Used
1.3 In the event of any conflict or inconsistency between the provisions of this Agreement and
any of the provisions of the exhibits hereto, the provisions of this Agreement shall in all
respects govern and control.
1.4 This Agreement may not be modified, changed, or supplemented, nor may any obligations
hereunder be waived or extensions of time for performance granted, except by written
instrument signed by both Parties.
1.5 The various headings in this Agreement are inserted for convenience only and shall not
affect the meaning or interpretation of this Agreement or any section or provision hereof.
Orange County Sanitation District 1 of 9 Specification No. C-2019-1087BD
120518
1.6 The term "days", when used in the Agreement, shall mean calendar days, unless otherwise
noted as workdays.
1.7 The term "workday". Workdays are defined as all days that are not Saturday, Sunday, or
OCSD observed holidays. Meetings with OCSD staff shall be scheduled from Monday
through Thursday between the hours of 8 a.m. and 4 p.m. (exception is Operations staff
who maintain plant operations 24 hours per day 7 days per week and work a rotated 12-
hour shift) and shall conform to OCSD work schedules.
1.8 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving
Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.9 Work Hours: The work required under this Agreement may include normal business hours,
evenings, and weekends.
1.10 Supplier shall provide OCSD with all required premiums and/or overtime work at no charge
beyond the total amount of the Agreement.
1.11 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Supplier as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Delivery
2.1 LOCATIONS: Deliveries shall be made in accordance with the Scope of Work, Exhibit "A".
2.2 OCSD will pay only for the actual quantity of Cationic Polymer delivered, based upon
certified tare weight and net weight. The quantity invoiced by Supplier and payable by OCSD
will be for the total net weight of Cationic Polymer delivered (loaded gross weight minus the
tare weight). Tare weight shall be determined immediately after each delivery and prior to
cleaning, emptying, or clearing the delivery tank.
2.3 A bill of lading shall accompany all shipments in accordance with Exhibit "A".
3. Possession Ownership and control of all Cationic Polymer delivered pursuant to this
Agreement shall remain solely and exclusively with Supplier, until complete transfer of
possession by delivery to OCSD at the designated locations is made by Supplier.
4. Quantity
4.1 OCSD makes no guarantee to actual use or quantity of Cationic Polymer purchased. Use
may be sporadic based on the wastewater treatment requirements unique to each treatment
plant.
4.2 OCSD will, through the term of this Agreement, purchase Cationic Polymer from Supplier
exclusively, except when OCSD determines Supplier cannot make delivery within the time
specified, with the quality and quantity specified, at the Agreement price, the level of Service
is inadequate, OCSD unapproved increase in active dry pound rate or for any other default
or breach of this Agreement. In such event, OCSD may purchase Cationic Polymer
elsewhere and charge Supplier any difference in the delivered price to OCSD from that
provided in this Agreement, or alternatively, OCSD may terminate the Agreement based on
said breach or failure to deliver the specified product. Quality control tests will be performed
Orange County Sanitation District 2 of 9 Specification No. C-2019-1087BD
120518
by OCSD on the delivered Cationic Polymer to ensure it is consistent with the requirements
specified in Exhibit "A".
5. Pricin_g and Invoicin_g
5.1 Supplier will invoice for Cationic Polymer delivered in accordance with Exhibit "A", and in
accordance with the unit price(s) listed in Exhibit "B". Prices shall include all cartage and
taxes except California State Sales Tax. The sales tax will be paid by OCSD.
5.2 OCSD shall pay, net thirty (30) days, upon receipt and approval by OCSD of itemized
invoices, submitted in a form acceptable to OCSD to enable audit of the charges thereon.
Supplier shall email invoices to OCSD Accounts Payable at APStaff(a-)-OCSD.com and
"INVOICE" with the Purchase Order Number and Cationic Polymer shall be referenced in
the subject line. All invoices shall include a description of the delivery location, the delivery
date and the unit price(s).
6. Modifications
6.1 This Agreement may be modified or changed only by written instrument in the form of an
amendment to this Agreement signed by both Parties.
6.2 Pricing modifications: The prices established in this Agreement shall remain firm for the one-
year Agreement term. Quarterly pricing will not be accepted. Any adjustments made will
allow for increases or decreases in the manufactured cost of the Cationic Polymer and will
be based upon OCSD validated information furnished by Supplier and OCSD sources.
Adjustments will only be reviewed on an annual basis. OCSD reserves the right to agree
with or reject the proposed unit price increase or decrease.
6.3 Price changes may be made through the OCSD Purchase Order Process.
7. A-greement Term The Services provided under this Agreement shall be for the period of
one (1) year commencing on February 1, 2020 and continuing through January 31, 2021.
8. Renewals
8.1 OCSD may exercise the option to renew the Agreement for up to four (4) one-year periods
based upon the criteria set forth in Exhibit "A", if mutually acceptable terms can be
negotiated. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
8.1.1 Renewals may be made through the OCSD Purchase Order Process.
8.2 The prices established in the original Agreement may be adjusted. The adjustment will allow
for any increase or decrease in the manufactured cost of the Cationic Polymer and will be
based upon OCSD validated information furnished by Supplier and OCSD sources.
Adjustments will only be reviewed on an annual basis. OCSD reserves the right to agree
with or reject the proposed unit price increase or decrease.
8.2.1 Price adjustments shall be made through the Amendment process.
9. Termination
9.1 OCSD reserves the right to terminate this Agreement for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD. Upon receipt of a
termination notice, Supplier shall immediately discontinue all work under this Agreement
(unless the notice directs otherwise). OCSD shall thereafter, within thirty (30) days, pay
Supplier for work performed (cost and fee) to the date of termination. Supplier expressly
Orange County Sanitation District 3 of 9 Specification No. C-2019-1087BD
120518
waives any claim to receive anticipated profits to be earned during the uncompleted portion
of this Agreement. Such notice of termination shall terminate this Agreement and release
OCSD from any further fee, cost or claim hereunder by Supplier other than for work
performed to the date of termination.
9.2 OCSD reserves the right to terminate this Agreement immediately upon OCSD's
determination that Supplier is not meeting specification requirements for delivery of
quantities needed, the level of service is inadequate, for poor quality of product, for OCSD
unapproved increase in unit price(s), or any other default or breach of this Agreement.
9.3 OCSD may also immediately terminate for default of this Agreement in whole or in part by
written notice to Supplier:
• if Supplier becomes insolvent or files a petition under the Bankruptcy Act; or
• if Supplier sells its business; or
• if Supplier breaches any of the terms of this Agreement; or
• if total amount of compensation exceeds the amount authorized under this Agreement.
9.4 All OCSD property in the possession or control of Supplier shall be returned by Supplier to
OCSD upon demand, or at the termination of this Agreement, whichever occurs first.
10. Indemnification and Hold Harmless Supplier shall assume all responsibility for damages
to property and/or injuries to persons, including accidental death, which may arise out of or
be caused by Supplier's services under this Agreement, or by its subcontractor or by anyone
directly or indirectly employed by Supplier, and whether such damage or injury shall accrue
or be discovered before or after the termination of the Agreement. Except as to the sole
active negligence of or willful misconduct of OCSD, Supplier shall indemnify, protect, defend
and hold harmless OCSD, its elected and appointed officials, officers, agents and
employees, from and against any and all claims, liabilities, damages or expenses of any
nature, including attorneys' fees: (a) for injury to or death of any person or damage to
property or interference with the use of property, arising out of or in connection with
Supplier's performance under this Agreement, and/or (b) on account of any goods and
services provided under this Agreement. This indemnification provision shall apply to any
acts or omissions, willful misconduct, or negligent misconduct, whether active or passive,
on the part of Supplier of or anyone employed by or working under Supplier. To the
maximum extent permitted by law, Supplier's duty to defend shall apply whether or not such
claims, allegations, lawsuits, or proceedings have merit or are meritless, or which involve
claims or allegations that any of the parties to be defended were actively, passively, or
concurrently negligent, or which otherwise assert that the parties to be defended are
responsible, in whole or in part, for any loss, damage, or injury. Supplier agrees to provide
this defense immediately upon written notice from OCSD, and with well qualified, adequately
insured, and experienced legal counsel acceptable to OCSD. This section shall survive the
expiration or early termination of the Agreement.
11. Insurance Supplier shall purchase and maintain, throughout the life of this Agreement and
any periods of warranty or extensions, insurance in amounts equal to the requirements set
forth in the signed Acknowledgement of Insurance Requirements, Exhibit"C". Supplier shall
not commence work under this Agreement until all required insurance is obtained in a form
acceptable to OCSD, nor shall Supplier allow any subcontractor to commence service
pursuant to a subcontract until all insurance required of the subcontractor has been
obtained. Failure to maintain required insurance coverage shall result in termination of this
Orange County Sanitation District 4 of 9 Specification No. C-2019-1087BD
120518
Agreement.
12. Equipment Loss OCSD will be responsible for any loss or damage to Supplier-owned
equipment, when OCSD determines OCSD is at fault, only to the extent of OCSD's fault,
and will reimburse Supplier for such loss or damage upon receipt of invoices, minus a
deduction for any amount determined to be the fault of Supplier or its subcontractor or a
third party.
13. Conflict of Interest and Reportin_p Supplier shall at all times avoid conflict of interest or
appearance of conflict of interest in performance of this Agreement.
14. Supplier's Relationship to OCSD Supplier's relationship to OCSD in the performance of
this Agreement is that of an independent contractor. The personnel performing Services
under this Agreement shall, at all times, be under Supplier's exclusive direction and control,
and shall be employees of Supplier and not employees of OCSD. Supplier shall pay all
wages, salaries and other amounts due its employees in connection with this Agreement,
and shall be responsible for all legal reports and obligations respecting them, such as social
security, income tax withholding, unemployment compensation, worker's compensation and
similar matters.
15. OCSD Safety Standards
15.1 In addition to the requirements set forth in Exhibit "A", Supplier shall meet with personnel
from OCSD'S Risk Management Division prior to providing Services to OCSD to review
safety and accident prevention policies and procedures. All subcontractors should be
present at this meeting. Supplier is responsible to inform all subcontractors of the items
discussed at this meeting. Supplier shall not be permitted to provide Services to OCSD prior
to this meeting.
15.2 OCSD requires Supplier and its subcontractor(s)to follow and ensure their employees follow
all Federal, State, and local regulations as well as OCSD Safety Standards while working at
OCSD locations. If during the course of the Agreement it is discovered that OCSD Safety
Standards do not comply with Federal, State, or local regulations, then the Supplier is
required to follow the most stringent regulatory requirement at no additional cost to OCSD.
Supplier and all of its employees and subcontractors, shall adhere to all applicable OCSD
Safety Standards attached hereto in Exhibit"D"and the Human Resources Policies attached
hereto in Exhibit "E".
16. Druq-Free Workplace All employees of Supplier who will perform work under this
Agreement must adhere to the California Drug-Free Workplace Act, Government Code
Sections 8350 through 8357.
17. Assi_gnments Neither this Agreement nor any interest herein or any claim hereunder may
be assigned by Supplier either voluntarily or by operation of law, nor may all or substantially
all of this Agreement be further subcontracted by Supplier without the prior written consent
of OCSD.
18. Attorney's Fees If any action at law or in equity is necessary to enforce or interpret the
terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees,
costs and necessary disbursements, in addition to any other relief to which it may be entitled.
Orange County Sanitation District 5 of 9 Specification No. C-2019-1087BD
120518
19. Permits, Ordinances and Regulations Any and all fees required by Federal, State,
County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under
the terms of this Agreement shall be paid by Supplier. Fees demanded for obtaining
certificates, including associated inspection fees and expenses of regulatory inspectors
shall be paid by Supplier.
20. Training Certification When required by regulation, certificates of training shall be
maintained on-site for the duration of the activity that requires an employee of Supplier to
be certified. Certificates shall be current. Lack of certificates when required will be cause for
removal of offending personnel from the site, termination of the Agreement, or both.
21. Compliance with Law Supplier warrants that under the performance of this Agreement, it
shall comply with all applicable Federal, State and local laws, and all lawful orders rules and
regulations thereunder. In connection with the execution of this Agreement, Supplier shall
not discriminate against employees or an applicant for employment because of race,
religion, color, sex or national origin. Supplier shall take affirmative action to ensure that
applicants are employed and employees are treated during their employment without regard
to their race, religion, color, sex or national origin. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay-off or termination; rate of pay, or other forms of compensation;
and selection for training, including apprenticeship.
22. Disputes
22.1 This Agreement shall be governed by and interpreted under the laws of the State of
California and the Parties submit to jurisdiction in Orange County, in the event any action is
brought in connection with this Agreement or the performance thereof. Pending final
resolution of a dispute hereunder, Supplier shall proceed diligently with the performance of
this Agreement and in accordance with OCSD'S decision.
22.2 In the event of a dispute as to the construction or interpretation of this Agreement, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution
of the dispute. If the Parties are unable to agree on a mediator, the mediation shall be
conducted in accordance with the Commercial Mediation Rules of the American Arbitration
Agreement, through the alternate dispute resolution procedures of Judicial Arbitration
through Mediation Services of Orange County("JAMS"), or any similar organization or entity
conducting an alternate dispute resolution process.
22.3 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of Agreement, each party shall select an arbitrator, and
those two (2) arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the laws
of the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
Orange County Sanitation District 6 of 9 Specification No. C-2019-1087BD
120518
23. Right to Review Services, Facilities, and Records
23.1 OCSD reserves the right to review any portion of the Services performed by Supplier under
this Agreement, and Supplier agrees to cooperate to the fullest extent possible. Supplier
shall furnish to OCSD such reports, statistical data, and other information pertaining to
Supplier's Services as shall be reasonably required by OCSD to carry out its rights and
responsibilities under its agreements with its bondholders or noteholders an in connection
with the issuance of its official statements and other prospectuses with respect to the
offering, sale, and issuance of its bond and other obligations.
23.2 The right of OCSD to review or approve specifications, procedures, instructions, reports,
test results, calculations, schedules, or other data that are developed by Supplier shall not
relieve Supplier of any obligation set forth herein.
24. Incorporated Documents
24.1 The Scope of Work, Bid, Acknowledgement of Insurance Requirements, OCSD Safety
Standards, and Human Resources Policies are hereby incorporated into and made a part
of this Agreement, and unless modified or changed hereinabove, are controlling for all
matters pertaining to the supply of Cationic Polymer and the manner of performance thereof.
24.2 In the event of any conflict or inconsistency between the provisions of this Agreement and
any of the provisions of the other incorporated documents, the provisions of this Agreement
shall in all respects govern and control.
25. Severability Any provision of this Agreement which is found to be invalid or unenforceable
shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or
unenforceability of such provision shall not affect the validity or enforceability of the
remaining provisions hereof.
26. Waiver The waiver of either party of any breach or violation of, or default under, any
provision of this Agreement, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Agreement or default
thereunder.
27. Breach Any breach by Supplier to which OCSD does not object shall not operate as a
waiver of OCSD to seek remedies available to it for any subsequent breach.
28. Public Contracts Law OCSD is subject to the provisions listed in the prevailing wage
determination made by the Director of the Department of Industrial Relations pursuant to
California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1. It is
agreed that all provisions of law applicable to public contracts are part of this Agreement to
the same extent as though set forth herein and will be complied with by Supplier. Supplier
shall not pay less than the prevailing wage.
29. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Supplier's responsibility that all equipment furnished and installed be in accordance with the
latest rules and regulations of the South Coast Air Quality Management District(SCAQMD).
All work practices, which may have associated emissions such as sandblasting, open field
spray painting or demolition of asbestos containing components or structures, shall comply
with the appropriate rules and regulations of the SCAQMD.
30. Performance Time is of the essence in the performance of the provisions hereof.
Orange County Sanitation District 7 of 9 Specification No. C-2019-1087BD
120518
31. Familiarity with Work By executing this Agreement, Supplier warrants that: 1) it has
investigated the work to be performed; 2)it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Agreement. Should Supplier discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Supplier's risk, until
written instructions are received from OCSD.
32. Dama_ge to OCSD'S Property Any OCSD property damaged by Supplier, its
subcontractor(s), or by the personnel of either will be subject to repair or replacement by
Supplier at no cost to OCSD.
33. Third Party Rights Nothing in this Agreement shall be construed to give any rights or
benefits to anyone other than OCSD and Supplier.
34. Authority to Execute The persons executing this Agreement on behalf of the Parties
warrant that they are duly authorized to execute this Agreement and that by executing this
Agreement, the Parties are formally bound.
35. Read and Understood By signing this Agreement, Supplier represents that it has read and
understood the terms and conditions of the Agreement.
36. Entire Agreement This Agreement constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
37. Notices All notices under this Agreement must be in writing. Written notice shall be sent by
registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of
delivery to the sender. Any facsimile notice must be followed within three (3)days by written
notice. All notices shall be effective when first received at the following addresses:
OCSD: Jackie Lagade
Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Supplier: Boyd Stanley
Vice President
Polydyne, Inc.
1 Chemical Plant Road
Riceboro, GA 31323
Orange County Sanitation District 8 of 9 Specification No. C-2019-1087BD
120518
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Agreement to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Board Chairman
Dated: By:
Kelly A. Lore
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing and Contracts Manager
POLYDYNE, INC.
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
Orange County Sanitation District 9 of 9 Specification No. C-2019-1087BD
120518
Exhibit A
SCOPE OF WORK
For
Purchase of Liquid Cationic Polymer
EXHIBIT A Specification No. C-2019-1087BD
EXHIBIT A
SCOPE OF WORK
PURCHASE OF LIQUID CATIONIC POLYMER
Specification No. C-2019-1087BD
1. General
The purpose of this Scope of Work is to identify the criteria to provide cationic polymer
(polymer) to the Orange County Sanitation District's (OCSD) wastewater treatment
facilities at Plant 1, located at 10844 Ellis Avenue, Fountain Valley, California 92708
and Plant 2, located at 22212 Brookhurst Street, Huntington Beach, California 92646.
The polymer will be used to dewater anaerobically digested sludge in dewatering
centrifuges (DWC). The polymer will be also used in the thickening centrifuges (THC) at
Plant 1 to thicken the sludge mixture from primary sludge, trickling filter sludge, surface
wasting and secondary waste activated sludge (WAS). In addition to chemical supply,
the Supplier shall remotely monitor and manage the polymer bulk inventory at both
Plant 1 and Plant 2 by installing a telemetering system.
In thickening, blended sludge from the primary and secondary clarifiers, and trickling
filters is pumped to the thickening centrifuges at a concentration of 3-4% total solids
(TS) and thickened to 7% TS. In dewatering, digested sludge overflow is pumped to
dewatering centrifuges at an average TS concentration of 3-4% and produce biosolids
cake at an average 28% TS content.
Table 1 below identifies the criteria, including minimum performance targets, that
polymers shall meet in the digested sludge dewatering unit.
Table 1. Cationic Polymers for Dewatering Processes at OCSD
Dewatering Cake TSS % Polymer Polymer Minimum Current
Unit %TS Capture Type Usage* % Active %
(active Active
lbs./ ear
Plant 1
Centrifuge 24% 95% Emulsion 790,000 35% 42.0%
Plant 2 28% 95% Emulsion 300,000 35% 42.0%
Centrifuge
* Estimated quantity. OCSD makes no guarantee to the actual quantity used or
quantity of polymer purchased.
Table 2 below provides the criteria, including minimum performance targets, for
polymers to meet in sludge thickening unit.
Table 2. Cationic Polymers for Thicke ing Processes at OCSD
Thickening Thick TSS % Polymer Polymer Minimum Current
Unit ened Capture Type Usage* % %
%TS (active Active Active
lbs/ ear
Plant 2 5% 95% Emulsion 32,000 35% 42.0%
DAFT
Plant 1 7% 95% Emulsion 250,000 35% 42.0%
Centrifuge
* Estimated quantity. OCSD makes no guarantee to the actual quantity used or
quantity of polymer purchased.
Exhibit A 1 of 5 Specification No. C-2019-1087BD
If during the term of the Agreement OCSD determines that the polymers do not meet
any of the minimum performance requirements above, the Supplier will be given one (1)
month to optimize the system to meet the requirements. If after one (1) month of
Supplier field testing the polymer still does not meet the minimum performance
requirements, OCSD may, at its sole discretion, terminate the Agreement.
2. Polymer
The polymers will be used in digested sludge dewatering and sludge thickening.
2.1 Plant 1 Dewatering
Emulsion polymer is currently being used at Plant 1 Dewatering Centrifuge
process to condition sludge for the dewatering centrifuges. In process, neat
emulsion polymer is diluted down to a concentration of 0.5% active polymer
concentration (5,000 mg/L) and injected into digested sludge through a static
mixer, an upstream of the dewatering centrifuges.
The estimated polymer dosage rate is 25 active lb. polymer per ton of dry
solids (lb/dt). The centrifuge is designed to handle a varied polymer dosage
that can range from 20 active lb. polymer per ton of dry solids (lb/dt) to 30
Ib/dt. The Supplier field testing is expected during the start-up period for
chemical optimization. If the emulsion polymer used for the centrifuge does
not meet minimum performance requirements within the estimated dosage
rate, the Supplier must provide another polymer at the same polymer bid
price.
Emulsion polymers submitted with a minimum % active concentration less
than 35% will not be accepted. Polymers submitted for the Plant 1 dewatering
must be accepted by OCSD. Polymers may be rejected if excessive
nitrosodimethylamine (NDMA) is detected in the submitted sample.
2.2 Plant 2 Dewatering
Emulsion polymer is currently being used at Plant 2 Dewatering Centrifuge
process to condition sludge for the dewatering centrifuges. In this process,
neat emulsion polymer is diluted through a makedown unit to a concentration
of 0.5% active polymer, and then further diluted down to a concentration of
0.10% - 0.25% before being fed to the centrifuges.
The estimated polymer dosage rate is 25 active lb. polymer per ton of dry
solids (lb/dt). The centrifuge is designed to handle a varied polymer dosage
that can range from 20 active lb. polymer per ton of dry solids (lb/dt) to 30
Ib/dt. The Supplier field testing is expected during the start-up period for
chemical optimization. If the emulsion polymer used for the centrifuge does
not meet minimum performance requirements within the estimated dosage
rate, the Supplier must provide another polymer at the same polymer Bid
price.
Emulsion polymers submitted with a minimum % active concentration less
than 35% will not be accepted. Polymers submitted for the Plant 2 dewatering
must be accepted by OCSD. Polymers may be rejected if excessive NDMA is
detected in the submitted sample.
Exhibit A 2 of 5 Specification No. C-2019-1087BD
2.3 Plant 1 Thickening
Emulsion polymer is currently being used at Plant 1 Thickening Centrifuge
process to thicken blended primary and secondary WAS. In this process, neat
emulsion polymer is fed through a makedown unit at 0.5% active polymer
concentration and injected into the blended primary sludge and WAS through
a static mixer, an upstream of the dewatering centrifuges.
The estimated polymer dosage rate is 10 active lb. polymer per ton of dry
solids (lb/dt), and the centrifuge shall be designed to handle a varied polymer
dosage that can range from 5 active lb. polymer per ton of dry solids (lb./dt) to
15 Ib/dt. The Supplier field testing is expected during the start-up period for
chemical optimization. If the emulsion polymer used for the centrifuge does
not meet minimum performance requirements within the estimated dosage
rate, the Supplier must provide another polymer at the same polymer bid
price.
Emulsion polymers submitted with a minimum % active concentration less
than 35% will not be accepted. Polymers submitted for the Plant 1 thickening
process must be accepted by OCSD. Polymers may be rejected if excessive
NDMA is detected in the submitted sample.
2.4 Plant 2 Thickening
Emulsion polymer is currently used at the Plant 2 thickening process to
thicken WAS and Waste Secondary Sludge (WSS) for the Dissolved Air
Floatation Thickener (DAFT). No other type of polymer will be accepted for
this process unit. Neat emulsion polymer is diluted in a mix tank to a
concentration of 0.2% to 0.4% before the polymer is fed to the WAS at the
influent to the DAFT.
Emulsion polymers submitted with a minimum % active concentration less
than 35% will not be accepted. Polymers submitted for the Plant 2 thickening
process must be accepted by OCSD. Polymers may be rejected if excessive
NDMA is detected in the submitted sample.
3. Quality Control
A 250mL sample will accompany every polymer delivery with the following data printed
clearly on the label:
➢ The minimum % total solids to be delivered
➢ The % volatile solids
➢ The % active polymer
➢ The viscosity (cp) range
➢ The molecular weight
➢ The charge density
The above analysis information must be accompanied by a reference test procedure.
The analysis procedure must be in accordance with Standard Methods and be
acceptable to OCSD. The minimum % total solids, as stated above, will be the minimum
specification to be used for billing and product quality determinations.
Failure to provide any of the above requested information may cause OCSD to reject
the load. the disqualification of that polymer from bench tests and bidding.
Exhibit A 3 of 5 Specification No. C-2019-1087BD
4. Quantity
OCSD estimates annual polymer usage as follows:
Plant 1 Centrifuge = 250,000 active pounds of emulsion cationic polymer
Plant 2 DAFT = 32,000 active pounds of emulsion cationic polymer
Plant 1 Centrifuge = 790,000 active pounds of emulsion cationic polymer
Plant 2 Centrifuge = 300,000 active pounds of emulsion cationic polymer
The net quantity of each Supplier's polymer may vary due to the difference in
performance as determined by OCSD. OCSD makes no guarantee to the actual
quantity used or quantity of polymer purchased. Use may be sporadic and is based on
treatment requirements unique to each plant.
5. Delivery Requirements
a. Chemical delivery Procedures can be found in Appendix A-1. It is the
responsibility of the Supplier to view the document and understand it.
b. OCSD reserves the right to request polymer on a schedule convenient to the
needs of the treatment plants. Deliveries shall typically be made within three
(3) days of request and only received Monday through Friday between the
hours of 7:00 a.m. to 4:00 p.m. OCSD also reserves the right to request
twenty-four (24) hour deliveries in case of plant emergencies. Such
expedited deliveries will be provided at no additional cost to OCSD. Supplier
will follow chemical delivery procedures described in Appendix A-1.
C. Periodic quality control tests will be performed by OCSD on the delivered
polymer to assure that minimum specifications are attained, and that
supplier-reported quality is accurate. All billings will be for no more than the
actual polymer delivered. Polymer will be paid for on a corrected weight
basis. All polymer delivered under the minimum product specifications shall
be discounted proportionately. A discount formula as shown shall be utilized.
Cost per Active Pound *Active Pounds Delivered = Delivered Cost
d. Bills of Lading must be labeled with the information listed below in order to be
accepted:
- Approved name/number of product
- Specify "Cationic"
- For Dewatering/WAS Thickening
- Deliver and place into Cationic Tank
If the above information is not on the Bill of Lading, off-loading will not take place
without confirmation from OCSD's supervision and/or Supplier that it is the
product ordered.
e. OCSD will not accept what might be considered typographical errors. Supplier
may have many products with similar product numbers.
f. A sample is required with each load. An OCSD operator will smell the sample
and look at it for color, consistency, and odor. If the sample indicates that the
selected cationic polymer has not been supplied, Do Not Off-Load the Product.
g. The cationic polymer connections will be 4-inch flange PVC connections with
eight (8) bolts. Suppliers must adjust delivery hoses to fit OCSD connections.
All connections are to be made by the truck driver with unloading in accordance
with these instructions.
h. The chemical delivery shall conform to the following requirements:
Exhibit A 4 of 5 Specification No. C-2019-1087BD
i. OCSD staff shall notify Supplier when to provide the delivery. A method of
communication for subsequent deliveries shall be clarified.
j. Supplier shall deliver the product to either Plant 1 or Plant 2 as ordered.
k. At time of delivery, supplier shall provide all necessary, fully trained and
qualified personnel to be in continuous attendance during the transfer of
product.
I. Supplier shall allow a two (2) to three (3) hours unloading time for each delivery.
Chemical shall not be off-loaded at a rate greater than 30 gpm. Supplier's
personnel shall provide one (1) copy of the delivery statement and product
sample to OCSD's operator prior to connection. Supplier shall provide all
necessary safety equipment required by OCSD.
M. Supplier shall provide a 24-hour phone number where qualified personnel can
be contacted in the event of an emergency. It will be Supplier's responsibility to
update any changes or phone numbers.
n. OCSD's plant gates are equipped with intercoms for the purpose of announcing
arrivals. Please follow instructions — DO NOT USE HORNS.
o. Supplier shall provide OCSD with the name of the product hauling company and
safety related provisions set forth between the Supplier and the hauling
company. OCSD requires personal protective equipment be worn on plant
premises. Refer to this Scope of Work for additional safety requirements.
Supplier shall provide OCSD with written procedures concerning compliance
with these rules and prior to commencement of the Agreement by OCSD.
p. Chemical delivery drivers must sign in at the Control Center at Plant 1 or at the
Operations Center at Plant 2.
q. Each delivery of polymer requires a written certified analysis of the % total solids
and % active polymer for that shipment. A certified analysis is defined as a
statement signed by Supplier's representative declaring the analysis information
is true and accurate.
r. Chemical deliveries will be refused for the following:
i. Incorrect chemical sample color, appearance or smell.
ii. Incorrect documentation
iii. Unsafe delivery vehicle off-loading equipment
S. The driver is responsible for clean-up of spilled material. Clean-up must be in
conformance with OCSD's safety procedures, EPA, regional and local
regulations and ordinances, and the product manufacturer's recommended
clean-up procedures. OCSD only has plant water available for use by the driver.
Solvents, special equipment, or chemicals required for clean-up must be
provided by Supplier.
6. Refection of Shipment— OCSD may reject any delivery of polymer which does
not meet this Scope of Work. Supplier shall remove the rejected material
immediately following telephone notification. Supplier shall replace the volume of
removed material immediately. OCSD may purchase polymer from other sources
in an emergency caused by Supplier. Supplier will pay any additional costs.
Supplier shall maintain OCSD's operation by providing, if necessary, temporary
facilities in the event any Supplier's polymer is rejected by OCSD. Temporary
facilities include polymer storage tankage, pumps, piping, and miscellaneous
appurtenances. Costs for removal and replacement of rejected polymer and
temporary facilities shall be the responsibility of Supplier.
Exhibit A 5 of 5 Specification No. C-2019-1087BD
Appendix A-1
CHEMICAL DELIVERY PROCEDURES
For
Purchase of Liquid Cationic Polymer
APPENDIX A-1 Specification No. C-2019-1087BD
Chemical SOP
Orange County Number: CHEM SOP-001-P1-P2
Sanitation District
Rev. 4 Final Plant 1 and Plant 2
Chemical Delivery Procedures
Subject: Plant No.1 and Effective Date: June 10, 2015
No.2 Chemical
Delivery Procedures
for Contract Drivers
POLICY
Orange County Sanitation District (OCSD) Operations Division 830/840 has outlined their
standard operating procedure (SOP)for delivery of designated bulk chemicals delivered to
the Fountain Valley and Huntington Beach treatment plants. Chemical drivers are permitted
to connect and disconnect their deliveries without OCSD operator assistance for all bleach,
ferric, bisulfite, anionic polymer, and cationic polymer deliveries.
This unloading procedure has a built in safeguard which eliminates the chance of deliveries
being offloaded into incorrect chemical bulk tanks. All Chemical delivery lines will have a lock
on each cam-lock cap to ensure the chemical is being delivered to the correct chemical tank.
Each lock will be keyed differently which will eliminate the possibility of the chemical driver
mistakenly hooking up to the wrong tank in the field.
• A phone is available at or near the chemical containment area for the drivers.
Emergency contact numbers will be provided for the driver by the OCSD Operator.
• All chemical tanks and delivery lines are clearly marked.
Chemical Drivers' Responsibilities:
• Under this procedure, all drivers shall review this "Bulk Chemical SOP for Contract
Drivers" and sign, print, and date the acknowledgment of training sheet prior to
completing their initial delivery. An OCSD representative shall accompany each
driver for his/her initial delivery.
o NOTE: OCSD has the discretion to require additional assistance for
subsequent deliveries, if warranted, and it will be noted on the
acknowledgement sheet if it is necessary.
• All drivers shall comply with the above requirements and must provide a contact
phone number to the Control Center or Operations Center Operator which will be
recorded on the signature acknowledgement sheet.
• The driver must sign in the visitors log book and obtain pre-delivery signatures from
the control center operator located in the Control Center or Operations Center. The
driver must also receive clear instructions as to which tank is to receive the delivery.
• If required, chemical samples may be left on the designated chemical containment
wall or handed to the OCSD operations staff prior to off loading their delivery.
• The driver must wear the appropriate personal protective equipment while on site at
OCSD. OCSD requires all personnel who enter our process areas to wear hard hats,
safety glasses, Class 2 Safety Vest, and steel toed shoes at a minimum while in the
process areas.
• At the chemical tank, prior to offloading the delivery the driver will need to remove
cam-lock caps with the key provided.
• For added safety, the driver agrees to use a safety strap on all cam-lock connections
during the transfer of chemicals. The safety strap must be applied at the tank
connection and the truck connection. NOTE: Chemical suppliers are responsible
to supply their drivers with safety straps.
• The Driver is permitted to use OCSD plant air to offload their delivery. If OCSD plant
air is not available, the driver is responsible to supply their own. (Driver will ensure air
hose is neatly coiled after use).
• Prior to opening delivery valves, the driver shall verify correct tank and tank level, and
ensure that cam-lock safety straps are secured on all cam-lock connections.
• Driver must report all spills larger than a quart to the Control Center before they leave
the facility. If a large spill (greater than 5 gallons) is occurring during their delivery,
the driver shall immediately call the Control Center and report the spill.
• In the event of an emergency, immediately call the Control Center or Operations
Center for assistance at the following numbers:
If using the OCSD phone call extension 2222
If using a cell phone call: Plant 1: 714-593-7133
Plant 2: 714-593-7677
• If non-emergency assistance is needed at Plant 1, call extension 7025 using an
OCSD phone. If at Plant 2, call extension 7625 using an OCSD phone.
• After the delivery is complete, the driver shall ensure the delivery valve is closed and
the cam-lock cap and lock have been re-connected.
• The driver shall then return to the Control Center or Operations Center and receive
post-delivery signatures on all documents pertaining to the delivery and return the key
to the Control Center Operator.
Chemical SOP Rev 4,June 10,2015
Number:CHEM SOP-001-P1-P2 Page 2 of 4 Hard Copy is Uncontrolled
Example of how the procedure is designed to work:
1. Chemical driver checks into either Plant 1 Control Center or Plant 2
Operations Center and signs the visitor log book.
2. At that time the Control Center or Operations Center Operator will assign the
driver a chemical tank and give the driver a key for that specific tank.
3. Pre-delivery paperwork will be signed by OCSD and the start tank level will be
recorded.
4. Chemical driver will drive to assigned chemical tank, unlock cam-lock cap for
assigned tank, hook up his hose, apply cam-lock safety straps to all cam-lock
connections, open the delivery valve for the assigned tank, and unload
chemical.
5. Once the driver has finished unloading he/she will close the delivery valve, put
the cam-lock cap back on delivery fitting, and lock it.
6. Driver will return to the Control Center or Operations Center to return the key,
report any problems encounter during their delivery, receive post-delivery
signatures, and sign out on the visitor log book.
7. Operations staff will be responsible to record start and stop tank levels.
Chemical SOP Rev 4,June 10,2015
Number:CHEM SOP-001-P1-P2 Page 3 of 4 Hard Copy is Uncontrolled
Chemical SOP
Number: CHEM SOP-001-P1-P2
(Acknowledgement Signatures)
Driver's
Signature:
Driver's Printed
Name:
Driver's Contact
Number:
Date:
Operations Division Representative
Name/Signature:
Date:
Comments:
Chemical SOP Rev 4,June 10,2015
Number:CHEM SOP-001-P1-P2 Page 4 of 4 Hard Copy is Uncontrolled
` JNtr SAMIIA7/
C OH
EXHIBIT B
BID PRICE FORM
PURCHASE OF CATIONIC POLYMER
0 PIE EN�P SPECIFICATION NO. C-2019-1087BD
PLANT NO. 2
Area: DAFT Process
PRODUCT NAME: Clarifloc PRODUCT NUMBER:
WE-1233
Unit Price per Active Active LBs Required Freight Total Cost Delivered
LB. (for the product to be bid on)
$ 2.548/Act. Lb. X 320,000 Active Lbs. + $ 121,920.00 = $ 937,280.00
Area: Dewatering Process
PRODUCT NAME: Clarifloc PRODUCT NUMBER:
WE-1233
Unit Price per Active Active LBs Required Freight Total Cost Delivered
LB (for the product to be bid on)
$ 2.548/Act. Lb. X 40,000 Active Lbs. + $ 15,240.00 = $ 117,160.00
Polydyne Inc. Boyd Stanley,Vice-President
Name of Firm Authorized Agent Signature
Exhibit B Page 2 of 2 Specification No. C-2019-1087BD
ONJNtY SAW TA T b
`W M O
a
EXHIBIT B
BID PRICE FORM
PURCHASE OF CATIONIC POLYMER
SPECIFICATION NO. C-2019-1087BD
IHO THE N�P
Due Date for Online Bid Submittal: October 3,2019 at 2:00 P.M.PST.
The undersigned does hereby propose to provide goods or services in accordance with all provisions of the Notice Inviting Bid and the Scope of Work for the following price.
Incomplete submittal of requested information as called out in the bid specification requirements may deem the bid as non-responsive. Submit total amount as follows:
PLANT NO. 1
Area: Thickener Process
PRODUCT NAME: Clarifloc PRODUCT NUMBER: WE-1233
Unit Price per Active LBs Required Freight Total Cost Delivered
Active LB (for the product to be bid on)
$ 2.548/Act. Lb. X 650,000 Active Lbs. + $ 247,650.00 = $ 1,903,850.00
Area: Dewatering Process
PRODUCT NAME: Clarifloc PRODUCT NUMBER: WE-1233
Unit Price per Active LBs Required Freight Total Cost Delivered
Active LB (for the product to be bid on)
$ 2.548/Act. Lb. X 310,000 Active Lbs. + $ 118,110.00 = $ 907,990.00
Polydyne Inc. Boyd Stanley,Vice-President
Name of Firm Authorized Agent Signature
Exhibit B Page 1 of 2 Specification No. C-2019-1087BD
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-626 Agenda Date: 12/4/2019 Agenda Item No: 9.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
SEAL BEACH PUMP STATION REPLACEMENT, PROJECT NO. 3-67
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Lee & Ro, Inc. to provide engineering
services for Seal Beach Pump Station Replacement, Project No. 3-67, for an amount not to
exceed $5,947,850; and
B. Approve a contingency of $594,785 (10%).
BACKGROUND
The Seal Beach Pump Station, located at the intersection of Seal Beach Boulevard and Westminster
Boulevard in the City of Seal Beach, was constructed in 1970 and must handle up to 34 million
gallons per day during peak wet weather flows.
Staff had initiated Seal Beach Pump Station Rehabilitation, Project No. 3-62, in 2015 with the
intention of designing for a rehabilitation. During the design of the rehabilitation, however, it was
determined that the pump station should be replaced, rather than rehabilitated. Replacement with a
deeper pump station allows for construction of a gravity sewer between the Seal Beach Pump Station
and the upstream West Side Pump Station. This would allow the West Side Pump Station to be
abandoned, which would reduce maintenance costs and spill risks. This decision was presented at
the March 2018 Operations Committee. As such, the Seal Beach Pump Station rehabilitation work
was cancelled and replaced with two new projects, Seal Beach Pump Station Replacement, Project
No. 3-67, and Los Alamitos Sub-Trunk Extension, Project No. 3-68, as part of the Fiscal Year 2018-
19 Budget.
RELEVANT STANDARDS
• Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
• Comply with Government Code Section 4526: Select the "best qualified firm" and "negotiate
fair and equitable fees"
Orange County Sanitation District Page 1 of 4 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-626 Agenda Date: 12/4/2019 Agenda Item No: 9.
PROBLEM
The existing Seal Beach Pump Station is approaching the end of its useful life and equipment is
beginning to fail. In addition, the pump station is too shallow causing the upstream trunk sewer to
flow nearly full which blocks foul air and creates fugitive odor emissions in upstream manholes.
PROPOSED SOLUTION
Replace the existing Seal Beach Pump Station with a new pump station that will provide long-term,
reliable service; improved hydraulic characteristics; improved odor control; and allow for the future
abandonment of the West Side Pump Station.
TIMING CONCERNS
If the project is delayed, assets could fail more often resulting in unexpected facility downtime. Such
failures could result in sanitary sewer overflows, significant repair costs, and increased operation and
maintenance resources.
RAMIFICATIONS OF NOT TAKING ACTION
Multiple repair and rehabilitation projects would be required to maintain operation of the Seal Beach
Pump Station. The future abandonment of the West Side Pump Station would not be feasible.
PRIOR COMMITTEE/BOARD ACTIONS
March 2018 - In an Informational Presentation to the Operations Committee, staff presented the
reasons for replacing the Seal Beach Pump Station with a new deeper facility rather than
rehabilitating the existing, as had previously been the plan.
ADDITIONAL INFORMATION
Consultant Selection:
The Orange County Sanitation District (Sanitation District) requested and advertised for proposals for
Seal Beach Pump Station Replacement, Project No. 3-67, on July 9, 2019. The following evaluation
criterion were described in the Request for Proposals (RFP) and used to determine the most qualified
Consultant.
CRITERION WEIGHT
Project Understanding and Approach 40%
Related Project Experience 30%
Project Team and Staff Qualifications 30%
Six proposals were received on August 27, 2019 and evaluated in accordance with the evaluation
process set forth in the Sanitation District's Purchasing Ordinance by a pre-selected Evaluation Team
Orange County Sanitation District Page 2 of 4 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-626 Agenda Date: 12/4/2019 Agenda Item No: 9.
consisting of the following Sanitation District staff; Senior Engineer (Project Manager), Engineer
(Project Engineer), Engineering Supervisor, Maintenance Manager, Engineering Manager, Engineering
Supervisor (Non-voting member), and Senior Engineer (Non-voting member).
The Evaluation Team also included one non-voting representative from the Contracts Administration
Division.
The Evaluation Team scored the proposals based on the established criteria as summarized in the
table below.
Firm Approach Related Team Total Score
(Max 40) Experience (Max 30) (Max 100)
(Max 30)
1 LEE & RO, Inc. 34 22 23 79
2 Brown and Caldwell 32 22 23 77
3 DM Smith 22 20 19 61
4 Vcadis U.S., Inc. 23 19 18 60
5 HDR Engineering, Inc. 6 14 16 1 56
6 tantec Consulting Services ro 114 117 ri
Based on this scoring, two Consultants were shortlisted for interviews that were held on September
25, 2019. Following the interviews, each member of the Evaluation Team scored the Consultants
based on both the proposals and interviews using the evaluation criterion and weighting described
above. Based on the scoring shown below, Lee & Ro, Inc. was selected as the most qualified
Consultant.
Firm Approach Related Team Total Score
(Max 40) Experience (Max 30) (Max 100)
(Max 30)
1 LEE & RO, Inc. 34 21 23 78
2 Brown and Caldwell P0 F0 F2 172
The selected firm presented a clear understanding of the project's risks and associated approaches
to address them. In particular, their proposal stood out in terms of identifying and addressing
construction-phase geotechnical and groundwater risks. The proposed team's experience,
qualifications, and staff utilization best matched the Sanitation District's needs for this project
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with Sanitation District's
Purchasing Ordinance, the fee proposal of only the highest-ranked firm was opened after approval by
the Director of Engineering of the Evaluation Committee's recommendation.
Meetings were held with Lee & Ro to review the required project elements, clarify components of the
Scope of Work, discuss any assumptions made for the estimated level of effort, and ensure a
thorough understanding of the proposed approach to meet the goals and objectives for the project.
Orange County Sanitation District Page 3 of 4 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-626 Agenda Date: 12/4/2019 Agenda Item No: 9.
These negotiations resulted in modifications to the level of effort for various project tasks and
modified the original scope of work to include a prescriptive shoring and groundwater monitoring
design, physical modeling of the new upstream junction structure, and an updated surge analysis.
The negotiated hours and price are appropriate for the effort required to complete the design of a
replacement pump station of this size and complexity.
Total Hours Total Fee
Original Fee Proposal 26,684 $5,496,714
Negotiated Fee Proposal 29,456 $5,947,850
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The contract profit is 5%, which is based on an established formula included in the
Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Design Services
Agreement to Lee & Ro.
CEQA
This project is included in the Sanitation District's Facility Master Plan, Program Environmental
Impact Report, which is scheduled to be certified in August 2020.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted, (Budget Update FY2019-20, Appendix A, Page A-7) and the project budget
is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Design Services Agreement
JMF:dm:sa:gc
Orange County Sanitation District Page 4 of 4 Printed on 11/26/2019
powered by LegistarTM
PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 181" day of December,
2019 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT", and LEE & RO, INC., for purposes of this Agreement hereinafter
referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for Seal
Beach Pump Station Replacement, Project No. 3-67; and to provide Design services for the
replacement of the existing Seal Beach Pump Station with a deeper wet well on the existing site
and demolish the old pump station when the new one is complete. The project will also include
odor control improvements of vapor-phase and liquid-phase treatment at the pump station and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on December 18, 2019 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee pursuant to
SANITATION DISTRICT's Purchasing Ordinance to approve this Agreement between the
SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment "A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness. CONSULTANT
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 1 of 20
shall respond to all comments, suggestions, and recommendations on the
SANITATION DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All
comments shall be incorporated into the design prior to the next submittal
deadline or addressed, in writing, as to why the comment has not been
incorporated. CONSULTANT shall ensure that each submittal is 100% accurate
for the level of work submitted (i.e. correct references, terms, capitalization or
equal status, spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of thirty (30) calendar
days during which the SANITATION DISTRICT shall perform appropriate reviews
and including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared, or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one source, and shall not
design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific
product or equipment for competitive procurement, such recommendation shall
include at least two brand names of products that are capable of meeting the
functional requirements applicable to the project.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 2 of 20
F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a) was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Five Million Nine
Hundred Forty-Seven Thousand Eight Hundred Fifty Dollars ($5,947,850.00).
Total compensation to CONSULTANT including burdened labor (salaries plus
benefits), overhead, profit, direct costs, and Subconsultant(s)fees and costs
shall not exceed the sum set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 3 of 20
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment "E" - Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment "D" - Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by Contract. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment "D" Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 4 of 20
the above-mentioned expenses will be based on an "accountable plan" as
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/l 04711#.
The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals — Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment "D" -Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 5 of 20
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 - AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 6 of 20
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This Section shall also be binding on
all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will
perform Work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 7 of 20
and as more specifically defined under Labor Code Section 1720 et seq,
CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the Work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 8 of 20
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: Two
Million Dollars ($2,000,000) per occurrence with Two Million Dollars ($2,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability (for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 9 of 20
D. Automotive/Vehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of Two Million Dollars ($2,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in form
acceptable to the SANITATION DISTRICT.
F. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Five Million Dollars
($5,000,000) with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 10 of 20
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior
acts of CONSULTANT during the course of performing services under the term
of this Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 11 of 20
I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
and shall be received by the SANITATION DISTRICT not less than thirty (30)
days prior to the effective date of the change(s) if the change would reduce
coverage or increase deductibles or SIR amounts or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non-Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 12 of 20
N. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
8. SCOPE CHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2 -
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer. Such services hereunder will be
performed under the direct supervision of registered engineers.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 13 of 20
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Ludwig Lapus, Senior Contracts Administrator
Copy: Jacob Dalgoff, Project Manager
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 14 of 20
Notices shall be mailed to CONSULTANT at:
LEE & RO, INC.
1199 South Fullerton Road
City of Industry, CA 91748
Attention: Charles Ro, Principal in Charge
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty (30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13 - NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT
agrees to furnish to the SANITATION DISTRICT copies of all memoranda,
correspondence, computation and study materials in its files pertaining to the work
described in this Agreement, which is requested in writing by the SANITATION DISTRICT.
16. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this Agreement that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all federal, state and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
B. Air Pollution
CONSULTANT and its subconsultants and subcontractors shall comply with all
applicable federal, state and local air pollution control laws and regulations.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 15 of 20
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 16 of 20
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654) that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending
the Indemnified Parties against such claims.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 17 of 20
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall comply with all SANITATION DISTRICT policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30) days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 18 of 20
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 19 of 20
IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CONSULTANT: LEE & RO, INC.
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment "A" — Scope of Work
Attachment "B" — NOT USED
Attachment "C" — NOT USED
Attachment "D"—Allowable Direct Costs
Attachment "E" — Fee Proposal
Attachment "F"— NOT USED
Attachment "G" — NOT USED
Attachment "H"— NOT USED
Attachment "I" — Cost Matrix and Summary
Attachment "J"— NOT USED
Attachment "K" — Minor Subconsultant Hourly Rate Schedule
Attachment "L" — OCSD Safety Standards
LRL:ms
PDSA PROJECT NO. 3-67
Revised 050719 SEAL BEACH PUMP STATION REPLACEMENT
Page 20 of 20
ATTACHMENT "A"
SCOPE OF WORK
ATTACHMENT A
SCOPE OF WORK
Seal Beach Pump Station Replacement
Project No. 3-67
TABLE OF CONTENTS
I. SUMMARY..........................................................................................................................................3
II. BACKGROUND, GENERAL PROJECT DESCRIPTION,AND PROJECT ELEMENTS.......3
BACKGROUND...........................................................................................................................3
GENERAL PROJECT DESCRIPTION....................................................................................3
DESCRIPTION OF PROJECT ELEMENTS...........................................................................4
Project Element 1 —NEW PUMP STATION...................................................................4
Project Element 2—Modifications to Existing Gravity Sewers and Force Mains............7
Project Element 3—Demolition and Abandonment of Existing Pump Station and Force
Mains.................................................................................................................................7
Project Element 4—Onsite Odor Control Facilities..........................................................8
Project Element 5 - Temporary Facilities During Construction........................................8
Assumptions for Level of Effort.......................................................................................8
DesignConsiderations................................................................................................................10
ABBREVIATIONS....................................................................................................................11
III.PROJECT SCHEDULE....................................................................................................................12
IV.PROJECT EXECUTION.................................................................................................................14
PHASE 1 —PROJECT DEVELOPMENT...............................................................................14
PHASE 2—PRELIMINARY DESIGN....................................................................................14
Task2.1 —NOT USED ................................................................................................... 14
Task 2.2 -Preliminary Design Production......................................................................14
Task 2.3—Value Engineering Assistance........................................................................39
Task2.4—NOT USED ...................................................................................................40
Task 2.5 -Permitting Assistance.....................................................................................40
Task 2.6 -Project Management.......................................................................................43
Task2.7 -Risk Management...........................................................................................48
Task 2.8—Preliminary Design phase Workshops and Meetings....................................49
Task2.9 -Quality Control...............................................................................................54
Task 2.10—Community Outreach..................................................................................56
PHASE3—DESIGN..................................................................................................................56
Task3.1 -Bid Documents...............................................................................................56
Task 3.2 -Design Support Documentation.....................................................................61
Task3.3 - Specialty Services ..........................................................................................64
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 1 of 91
Task3.4 -Design Submittals..........................................................................................70
Task 3.5 -Bid Support Services......................................................................................72
Task 3.6 -Project Management.......................................................................................72
Task 3.7 -Risk Management Assistance.........................................................................72
Task 3.8 -Workshops and Meetings...............................................................................73
Task3.9 -Quality Control...............................................................................................80
Task 3.10—Permitting Assistance..................................................................................82
PHASE 4—CONSTRUCTION AND INSTALLATION SERVICES...................................82
PHASE 5—COMMISSIONING SERVICES..........................................................................82
PHASE 6—CLOSE OUT..........................................................................................................82
V. GENERAL REQUIREMENTS........................................................................................................82
GENERAL..................................................................................................................................82
OCSD Engineering Design Guidelines and Strategic Plan.............................................82
PROJECT SPECIFIC DEVIATIONS FROM OCSD DESIGN GUIDELINES..................88
ENGINEERING DESIGN GUIDELINES, CHAPTER 11, "INSTRUMENTATION
ANDCONTROL"...........................................................................................................88
Additional Design Criteria........................................................................................................88
VI.STAFF ASSISTANCE ......................................................................................................................89
EXHIBITS:..............................................................................................................................................90
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 2 of 91
I. SUMMARY
Provide professional engineering services for the project described herein including the
following:
1. Preliminary Design Report
2. Permitting assistance
3. Preparation of bid documents
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND
PROJECT ELEMENTS
BACKGROUND
Seal Beach Pump Station (SBPS) is located in the City of Seal Beach, California, on the corner
of Seal Beach Boulevard and Westminster Boulevard and was initially constructed in 1970
(Project No. 3-12). The pump station was expanded in 1973 and 1980 (Project Nos. 3-12-1
and 3-12-2 respectively) and consists of two wet wells that share a common below grade pump
room where eight pumps are located. The eight motors are located in an above-ground
building directly above the pumps. Currently, two force mains extend easterly within
Westminster Boulevard for about 3 miles. The north force main has a nominal diameter of 30-
inches and was constructed in 1978 (Project No. 3-13-1). The force main extends 14,290 feet
from the pump station until it reaches Rancho Road/Hammon Place. The south force main
parallels the north one and has a nominal diameter of 42-inches (Project No. 3-36R). The
south force main was constructed in 1995 with a total length of 14,335 feet and replaces the
30-inch force main that was originally constructed under Project No. 3-13. These two existing
force mains will be replaced with two new 36-inch force mains by Westminster Blvd. Force
Main Replacement, Project No. 3-62, prior to the construction of this project.
A detailed description of the pump station can be found in the 1999 report prepared by
MacDonald Stephens, Engineers entitled "Rehabilitation of Outlying Pump Stations". This
report assessed the condition of the SBPS and identified deficiencies in the pump station and
the force mains. This report is included in Exhibit 03— "Project Reference Material". Project
No. 3-62 originally intended to rehabilitate SBPS; however, in evaluating the pump station as
part of the preliminary design it was determined that full replacement is needed. Hence, the
replacement of Seal Beach Pump Station is now designated as Project No. 3-67 (the force
mains are still being replaced as part of Project No. 3-62). Record Drawings for the SBPS
initial construction and subsequent expansions and the force main construction projects are
included in Exhibit 03.
The purpose of the project is to replace the existing SBPS, eliminate the need for the upstream
Westside Pump Station and meet current and future flow demands to 2040.
GENERAL PROJECT DESCRIPTION
The project involves the completion of the preliminary design and final design phases of the
replacement of the SBPS. The replacement pump station includes demolition, civil,
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 3 of 91
mechanical, structural, architectural, HVAC, electrical, instrumentation, and control systems.
Site improvements include above ground buildings, underground vaults, manholes, paving,
walls, facilities for drainage, landscaping, irrigation, perimeter wall and security as well as
water, storm drain, and other utilities. The work is split into an evaluation phase, a preliminary
design phase, a final design phase, and a bidding phase.
DESCRIPTION OF PROJECT ELEMENTS
Detailed descriptions of the Project Elements are presented below.
PROJECT ELEMENT 1 — NEW PUMP STATION
The new pump station and associated facilities will include the items listed below and all other
components required to provide a fully functionally pump station.
Main Sewage Pumps
Vertically driven with non-clog impellers or extended shaft motor. Pumps will convey flows for
the design wet weather event, and to minimize or eliminate fill and draw cycling during the
nighttime/early morning low flow periods. Pump motors will be controlled by variable frequency
drives (VFDs) with constant speed bypass. The VFDs will be fitted with anti-ragging
technology.
Wet Well
Self-cleaning trench type designed to minimize backwater conditions in the upstream system.
The wet well design shall include a control panel for a manually initiated cleaning cycle. The
goal of the wet well size and configuration is to provide GRe hew of st rage Gaya ity (iRG„diP'
ftews.maximum extra storage capacity possible, in coniunction with the optimum configuration
of the pump station structure. There shall be drain lines from the force mains (FMs) to the wet
well(s) with multiple ports on the discharge line (one per pump intake).
Dry Well
Contains pumps, sump pumps, discharge header piping, flow meter, a bridge crane, a pressure
washer, lighting, and ventilation. The bridge crane will be sized and located to accommodate
removal of the pumps, motors, valves, and other large equipment within the dry well. The dry
well will be rated for Class I Division 2 service; except the sump which is rated Class 1 Division
1. Ventilation system shall maintain a slight negative pressure in the dry well. Pump station
and controls will be designed so pumps can be operated from the electrical room in the event
the dry well floods. Devices not rated for submergence will be operator-accessible and located
above the flood level.
Electrical Room and Equipment
The new electrical building will house the electrical equipment and will have air conditioning for
protection of electrical and control equipment. The equipment will be located to provide proper
working clearances per NEC and OCSD standards. The building will contain the following
equipment:
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 4 of 91
• 480V arc-resistant switchgear with a main-tie-tie-main breaker configuration, complete
with an automatic, open-transition transfer scheme per OCSD standards. Provide one
main breaker for the incoming source from an externally accessible SCE transformer
and metering/main breaker switchboard. The other main breaker shall be fed from a
permanent standby generator and a portable generator via a stand-alone manual
transfer control. The switchgear will feed loads such as motor control centers (MCCs)
and VFDs.
• 480V MCCs will be double-ended and arc-resistant with a key-interlocked, main-tie-tie-
main breaker configuration. The MCCs will feed power to loads such as a UPS, 480-
208/120V lighting transformer and panelboard(s)with primary and standby source,
sump pumps, odor control, HVAC, etc.
• The UPS 120Vac panel will feed loads such as the PLCs, RIOs, local human machine
interface (HMI), network communication equipment, CCTV, fire alarm system, and
security systems. The UPS will have an external bypass switch.
• HVAC equipment and associated controls. A 120Vac weatherproof convenience
receptacle will be provided near the unit(s).
• 125Vdc flooded cell, lead acid batteries for the 480V switchgear will be located in a
separate battery room equipped with climate control equipment and ventilation. A
battery disconnect switch will be located in the battery room. The associated battery
charger and 125Vdc panel will be located in the electrical room.
• Provide system grounding configuration and coordinate with SCE.
Influent Structure
A flow-combining structure upstream of the wet well, preferably out of traffic, and connection
points downstream of the pump station to accommodate bypassing equipment and plugs so
future wet well shut downs can be performed. Influent structure to accommodate existing sewer
connections and future connection to newly designed deep sewer. The structure will have
means to isolate flow from wet well and provide access for Maintenance staff to draw sewage
and bypass the pump station.
Temporary Pumping Provisions
Means for pump station bypass from influent structure using portable pumps to the
downstream force mains. Provisions shall include means of safely isolating incoming flows
upstream of the wet well, and above-grade manifold of smaller pipe connections that connect
to and feed into the dual force mains by way of buried yard piping with associated valves,
clean-outs, and appurtenances.
Provide grade level access to dry well with provisions to connect to submersible pump-to-
pump-out the dry well in the case of flooding.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 5 of 91
Piping and Utilities
All on-site pump suction and discharge piping and associated motorized and manual valves
and appurtenances including valve vaults. New potable water service and piping for wash
down, the restroom, irrigation, and fire hydrant. Drainage, sewer, and utility piping. All buried
steel piping must be catholically protected.
Lighting
All luminaire shall be LED type. Exterior luminaire shall be dark-sky compliant and controlled
via photocell and timeclock. Provide emergency egress lighting and illuminated exit signs along
the path of egress and at each exit door.
Southern California Edison (SCE) Power Service
SCE will supply 480-volt incoming power to the pump station via its own outdoor step-down
transformer. Provide a meter and service entrance switchboard in a dedicated room with
exterior access for OCSD and SCE. Coordination with SCE, determining the required size of
the transformer to handle peak wet weather flow conditions, available fault current, transformer
location, transformer installation requirements, and configuration and location of the incoming
metering section, and service entrance switchboard.
Restroom
Restroom will include a toilet and sink. The drain will be connected to an off-site gravity sewer
isolated from wet well pressures and possibly surcharged gravity sewers. The restroom may
be a part of the electrical building but must have an exterior door (no interior door to electrical
room).
Site & Perimeter Wall
Fully secured site with fencing and perimeter wall, gates, video cameras outside and inside all
structures, and door security systems. Landscaping must be provided where needed to
minimize visual impacts and be compatible with the surrounding development. Necessary
modifications and improvements to the adjacent hardscape (curb, gutter, driveway access,
drainage culvert, etc.). Site drainage must not leave the site. All onsite stormwater must drain
into an upstream gravity sewer and not be affected by wet well pressures. Vehicle and
equipment access gates will accommodate all maintenance activities. Architectural style of
perimeter wall and buildings should be California Mission.
Onsite Standby Generator
Permanently installed, diesel powered generator set fully enclosed in its own building to meet
City noise ordinance standards. Generator will be sized for maximum anticipated load demand
during peak wet weather conditions. Fuel tank capacity will be sized for 24 hours of operation
at peak load. Provide fuel polishing system and dry disconnect on tank.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 6 of 91
Portable Generator Connections
Cam-lok style plug/receptacle connections will be provided for a roll-up "portable" generator(s)
sized to support critical loads on each switchgear bus in the event the permanent generator
fails or to provide power during electrical equipment maintenance.
Fire Protection
A fire alarm system will be installed within all enclosed rooms. System shall have the ability to
remotely notify OCSD.
Instrumentation and Control (I&C)
Instrumentation and control in accordance with OCSD design guidelines and standards.
Communications services from pump station to OCSD ICS network.
Safety
Guard rails, tie off points, arc flash labeling, safety features, signage and railings around open
shafts, shower and eye wash station, wash basin, etc. Flammable gas (both heavier than air
and lighter than air), low/high oxygen, H2S, sensors in wet well and dry well while low oxygen
and CO shall be monitored in the generator building. Additional gas monitoring as appropriate
for odor control systems.
PROJECT ELEMENT 2 — MODIFICATIONS TO EXISTING GRAVITY SEWERS AND
FORCE MAINS
In association with the work involved to install the new pump station, new gravity sewer and
new force main segments will need to be constructed. Tie new force main segments into
existing force mains constructed under OCSD Project 3-62. Tie into existing Seal Beach
gravity sewer and provide provisions to connect to future deeper sewer. This will require
sidewalk/curb, paving, striping, gutter, traffic control systems, existing utilities, and public
landscaping to be restored. All facilities in the public streets shall be abandoned in place per
OCSD Standards.
PROJECT ELEMENT 3— DEMOLITION AND ABANDONMENT OF EXISTING PUMP
STATION AND FORCE MAINS
The demolition and abandonment of the existing pump station will occur following complete
commissioning and testing of the new pump station. All above-ground features will be removed
and disposed of, including trees, shrubs, chemical storage and dosing equipment, equipment
pads and buildings. Equipment, piping and appurtenances, and mechanical and electrical
components will be removed and disposed of. Programmable logic controller modules will be
turned over to OCSD. Below grade structures/improvements will be removed/abandoned as
required. The hole created by the removal, and remaining portions of any structure or
improvements, would then be cleaned of all wastewater and/or hazardous materials and filled
with cement slurry. Remove all onsite piping and utilities. Remove all temporary facilities.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 7 of 91
PROJECT ELEMENT 4— ONSITE ODOR CONTROL FACILITIES
The onsite odor control facilities will consist of upstream vapor phase odor control and liquid-
phase odor control for downstream odor management. Liquefied Oxygen (LOx) system with
the required iniection equipment will be designed for the pump station effluent force mains.
Appropriate with liquid and vapor phase sampling and monitoring will be provided. Proposed
mechanical facilities shall be housed within buildings to mitigate noise. The building will be
designed to minimize visual impacts and blend into California Mission architectural style.
Components that don't match the architectural theme shall be screened from view. Design
odor control mitigation measures for sewage bypassing and other stages of construction.
PROJECT ELEMENT 5 -TEMPORARY FACILITIES DURING CONSTRUCTION
In certain cases, construction sequencing constraints may require the contractor to implement
a temporary facility to be used during a certain portion of the construction period.
CONSULTANT shall identify in what instances such facilities are required or reasonably
warranted and present those instances with implementation plans and construction sequencing
constraints to OCSD for consideration. When such facilities are found to be either required or
reasonably warranted, CONSULTANT shall provide sufficiently detailed drawings and
specifications to be included in the Bid Documents that bidders understand what is required to
provide and potentially operate the temporary facilities and that the reliability and performance
of the facilities will meet OCSD's needs and reasonably mitigate construction risks. Examples
of potential facilities include:
• Temporary odor control facilities
• Temporary noise abatement
• Temporary connections to facilitate start-up and testing
• Temporary piping to phase the replacement of the utilities
• Temporary standby power or temporary electrical equipment to accommodate
modifications to SCE incoming power feed, relocation or replacement of the existing
SCE transformer.
• Temporary communications.
• Temporary handling of flow
ASSUMPTIONS FOR LEVEL OF EFFORT
For the purpose of estimating the predesign and design phase levels of effort, the
CONSULTANT shall make the following assumptions regarding the project elements:
• Deeper sewer will be approximately 6,200 linear feet in length, 54-inch diameter FRP or
RCP pipe at a depth of approximately 35 feet, with four or more manhole structures,
running from Westside PS to SBPS. Include approximately 600 linear feet of casing.
This assumes the existing 51-inch pipeline will remain in service and carry partial flows,
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 8 of 91
while the new pipeline carries only those flows that were previously pumped through
Westside Pump Station.
• The new pump station will have one, self-cleaning wet well, connected to the upstream
structure by a 60-inch diameter pipe.
• The construction of the new pump station will be constructed such that the Navy
contamination plume will not expand.
• The pump station will be equipped with six pumps (5 duty, 1 spare) with extended shaft
motors. Assume pumps are two different sizes to accommodate the range of flows.
• The existing pumps station will remain in service for the duration of construction and
commissioning of the new pump station.
• New odor control measures will consist of onsite LOx storage and dosing station with
injection to the force mains, and onsite two-stage (bio trickling filter plus carbon
polishing) air scrubbing system on the upstream side of the pump station. Chemical
storage must include secondary containment, capable of holding the full storage volume
of the tank.
• Temporary liquid phase odor control facilities for the duration of construction.
• Remove existing SCE transformer and provide temporary power for the duration of
construction.
• The on-site structure that combines Los Alamitos flows and Seal Beach flows will be
cast-in-place concrete with a concrete cover and manhole cover.
• The new standby generator will be housed in its own building.
• A concrete block building will be constructed to house electrical and control equipment.
• All above-ground structures visible from the road will be designed with California
Mission architectural style.
• The electrical building will be provided with air conditioning.
• Communications will be maintained to OCSD control network.
• Access to the bottom of the dry well will be provided by two staircases.
• New security fence, gate, and personal access gate and access road on navy property
30 feet parallel to the existing fence at the rear of the SBPS property per Navy
standards.
• New perimeter walls along the west and south sides of the property with a secured and
automated vehicle gate, 32-ft in width. A personal secured access gate should be
provided on each wall.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 9 of 91
• Onsite stormwater retention includes trench drains to capture hardscape and driveway
runoff and infiltration to softscape and drainage to wet well.
DESIGN CONSIDERATIONS
The following design considerations shall be implemented from Preliminary Design through
Final Design.
With each design submittal, the CONSULTANT shall address operational and maintenance
issues including access, safety, and security issues and how they have been addressed. The
goal is to provide safe and adequate access to all equipment and instrumentation for operation,
maintenance, repair, and replacement purposes. Maintain comprehensive data sheets of all
equipment, valves, instrumentation etc. Data sheets should identify how these components will
be accessed for operation, maintenance, and removal, which will later be used for development
of the EID and SAT and Project Commissioning Dashboard. It is expected that updates within
each design submittal will be triggered by changes from the previous.
Operations and Maintenance
The goal is to provide sufficient access to all equipment that requires daily or regular operation
or maintenance located on the floor or an elevated level using access steps/stairs with elevated
platforms and elevated mezzanine type walkway with proper working space. In areas where it
is unpractical or not feasible to provide such platforms or access for operation or maintenance
from the floor level or mezzanine level, the CONSULTANT is to bring this to OCSD's attention.
In these cases, provide alternatives for operation or maintenance for OCSD to review.
Equipment that requires significant force to operate such as valves shall be designed
ergonomically to minimize the effort involved. Automate valves on the main sewage pump
suction and discharge piping and valves located within confined space. Design piping systems
so valves, pumps, flowmeters and other critical equipment can be removed while maintaining
service. Provide means to bleed off pressure and drain components between isolation points
required for operation or maintenance. Provide means for positive physical isolation for the
replacement of each pump, the replacement of each isolation valve between the wet well and
the pump, and the replacement of each isolation valve between the pump and the discharge
manifold. Provide means to drain isolated suction or discharge piping to sump. Provide
connections or accommodation for skillets, blinds, blanks, spectacle blinds, or spades for
isolation of these areas and at other critical points. Provide bypass piping around the
flowmeter.
Mechanical systems shall be ergonomically designed and have sufficient access for
maintenance, removal, and replacement.
Provide a traveling bridge crane at the top of the pump room for lifting and removal of pumps,
motors, valves, pipe segments and other heavy equipment, skids, or appurtenances.
Equipment shall be located within the travel limits of the bridge crane. The system shall be
designed so all pieces over 50 pounds can be removed with a maximum of two picks. One
pick from the bridge crane and the other from a vehicle crane that is at grade level.
Provide heavy-duty floor-loading dumbwaiter that travels from grade level to mezzanine and
ground floor of dry well for transport of tools and maintenance equipment.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 10 of 91
Provide mechanical workstation at ground floor of dry well with stainless steel work table,
chairs, wall-mounted LED lighting, power, compressed air supply, utility sink/potable water
source, tool storage, and a selection of tools.
Provide equipment access hatch from grade to drywell such that man entry isn't required if the
drywell gets flooded and to allow removal of equipment from the dry well.
Safety
Provide Safety Data Sheets of all proposed chemicals to be utilized. The goal is to design
engineering controls to mitigate or eliminate safety hazards. If the hazards cannot be
engineered out of the equation, then mitigate the hazards by meeting all OSHA and OCSD
standards and regulations. Ensure the status lights, signage, alarms, other instrumentation,
and other safety measures are included in the design. Ensure guard rails, handrails, and other
fall protection measures are put in place. Add accommodations for confined space entry
including concrete inserts for davit arms, and anchor points rated for 5,000 pounds per person
in strategic locations. Label mezzanines, anchor points, and lifting brackets for design load
capacities.
The final flow-combining structure upstream of the wet well shall be located on OCSD property
and/or not in the street, so traffic control is not required when accessing the structure for
operation or maintenance.
ABBREVIATIONS
The following abbreviations may be used on this project:
CEQA California Environmental Quality Act
CPM Critical Path Method
CSB City of Seal Beach
Designer The Engineering Design Consultant that shall be performing this Scope of Work
DM Design Memo
DSX Design Submittal X
EDG Engineering Design Guidelines
FAT Functional Acceptance Test
GWRS Orange County Water District's Groundwater Replenishment System.
OCPW County of Orange Public Works
OC Parks Orange County Parks
OCSD Orange County Sanitation District
ORT Operational Readiness Test
P&ID Process and Instrumentation Diagram
PDR Preliminary Design Report
P1 OCSD Wastewater Treatment Plant No. 1, located in Fountain Valley
P2 OCSD Wastewater Treatment Plant No. 2, located in Huntington Beach
PRCS Permit Required Confined Space
PRCSE Permit Required Confined Space Entry
RAT Reliability Acceptance Test
SAT SCADA Administration Tool (database)
SOW This Attachment A, Scope of Work.
RWQCB Regional Water Quality Control Board
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 11 of 91
USACOE U.S. Army Corps of Engineers
WoUS Waters of the United States
WSPS West Side Pumping Station
III. PROJECT SCHEDULE
The table below lists the time frames associated with each major project deliverable and with
OCSD's review and approval of those deliverables. CONSULTANT shall comply with the
deadlines indicated in that table.
OCSD's Project Manager will issue an Administrative Notice to Proceed (NTP) that will
authorize CONSULTANT to begin preparation of the Project Management Plan (PMP)
specified under Task 2.6.1 Project Management Plan. The Administrative NTP does not
authorize costs to be incurred for execution of the technical portion of the Work, except where
specifically noted in the Administrative NTP.
Concurrent with OCSD's review and acceptance of the PMP, OCSD's Project Manager will
issue a Preliminary Design NTP. OCSD's Project Manager will also issue a Final Design NTP
upon OCSD's acceptance of the final Preliminary Design Report.
Project Milestones and Deadlines
MILESTONE DEADLINE
Submit Project Management Plan (PMP) 10 workdays from Administrative NTP.
10 working days from receipt of PMP. If the
PMP is sufficient, the OCSD PM will set the
OCSD Review date for the Kickoff Meeting. In any case,
of PMP CONSULTANT shall issue a revised PMP
within 5 working days of receipt of OCSD's
comments for OCSD approval.
Kickoff Meeting The kickoff meeting will be scheduled to
coincide with the Preliminary Design NTP.
Preliminary Design NTP
Preliminary Design Production NTP 5 working days from Preliminary Design
NTP.
Submit draft Preliminary Design Report 140 workdays from the Preliminary Design
(PDR)* NTP. CONSULTANT shall establish a
schedule with the OCSD PM for separately
submitting working drafts of each Design
Memo for OCSD review prior to completing
the draft PDR. This schedule shall factor in
the logical sequence for completing the
memos as well as both CONSULTANT and
OCSD resources.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 12 of 91
Project Milestones and Deadlines
MILESTONE DEADLINE
OCSD Review 20 workdays from receipt of Draft PDR. This
of draft PDR review will happen concurrently with Value
Engineering.
Review of Value Engineering 20 workdays from receipt of OCSD
Recommendations Comments on Draft PDR and completion of
Value Engineering. This effort includes
OCSD and CONSULTANT.
Submit final Preliminary Design Report 40 workdays from close of Review of Value
Engineering Report.
Final Design 15 working days from submittal of the final
Notice to Proceed PDR to receipt of the Design Phase NTP.
Submit Design Submittal 1 (DS1) 60 workdays from Design Phase NTP.
OCSD Review 20 workdays from receipt of DS1
of DS1
Submit Design Submittal 2 (DS2) 100 workdays from receipt of OCSD
comments on DS1.
OCSD Review 20 workdays from receipt of DS2
of DS2
Submit Design Submittal 3 (DS3) 120 workdays from receipt of OCSD
comments on DS2.
OCSD Review 20 workdays from receipt of DS3
of DS3
Submit Final Design Submittal (FDS) 40 workdays from receipt of OCSD
comments on DS3. CONSULTANT shall
stop work upon submission of DS3, except
as required to participate in OCSD meetings,
until receipt of OCSD comments on DS3.
OCSD Review 20 workdays from receipt of FDS
of FDS
Final Technical Specifications and Plans 20 workdays from receipt of OCSD
comments on FDS.
Miscellaneous Due Dates:
Draft Groundwater Management Study 60 workdays from the Preliminary Design
NTP.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 13 of 91
Risk Management Plan Due 120 workdays from the Preliminary Design
NTP.
*DM1 B Draft Preliminary Design Report 40 workdays from receipt of Draft PDR
(DM1A— DM14)
The time frames specified in the table above are used to estimate the actual milestone dates
based on the assumed NTP date, as shown in Exhibit 02.
The above schedule identifies OCSD's review period for each project submittal. The
CONSULTANT shall not proceed with the design after each major milestone submittal. The
CONSULTANT shall not start the Final Design until directed by OCSD.
OCSD will consider an alternative CONSULTANT-proposed schedule provided it is consistent
with OCSD resources and schedule constraints and adds value to OCSD.
IV. PROJECT EXECUTION
All OCSD projects are divided into six phases. CONSULTANT shall provide engineering
services for all Project Elements listed in Section 11 of this Scope of Work for the following
Phases:
• Phase 1 — Project Development (Not in this Scope of Work)
• Phase 2 — Preliminary Design
• Phase 3 — Design
• Phase 4 — Construction (Not in this Scope of Work)
• Phase 5 — Commissioning (Not in this Scope of Work)
• Phase 6 — Close Out (Not in this Scope of Work)
PHASE 1 — PROJECT DEVELOPMENT
Not in this Scope of Work.
PHASE 2 — PRELIMINARY DESIGN
TASK 2.1 — NOT USED
TASK 2.2 - PRELIMINARY DESIGN PRODUCTION
Preliminary Design Production (PDR Production) involves the preparation of design memos,
drawings, calculations, and other supporting material resulting in the Preliminary Design Report
(PDR).
The following requirements apply to PDR Production.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 14 of 91
• Each design memo shall be submitted as a draft, along with any relevant associated
drawings for OCSD review. Except where significant revisions are required, design
memos need not be resubmitted prior to the compiled draft PDR.
• CONSULTANT shall schedule and execute the work so that draft design memos are
produced and submitted early enough that OCSD comments can be addressed and the
changes incorporated into the draft PDR. All significant equipment decisions are to be
made before the start of Phase 3 —Design. At the end of Phase 2 — Preliminary Design,
major design elements should be fixed and major equipment, building footprints, major
structural elements, and process pipelines should be well defined and established. The
extent of the design and the number and type of drawings should also be established.
• The design memos shall clearly document exact naming conventions to be used for all
process equipment covered by the design memo.
• Each design memo shall identify any equipment and instruments that have fewer than
three competitive suppliers. In those cases, the design memo shall recommend an
appropriate procurement strategy compatible with California Law and OCSD policies.
• Where appropriate, OCSD will circulate design memos to permitting agencies for
review. OCSD will review comments from those agencies and forwarded them to
CONSULTANT. CONSULTANT shall respond to all OCSD and agency comments in
writing and incorporate all comments into the final Design Memos as applicable.
Task 2.2.1 Preliminary Design Report (PDR) Contents and Organization
The CONSULTANT shall combine the material specified above for the Preliminary Design
Production tasks into a draft PDR. The PDR shall be structured as outlined below, with the
contents corresponding to the tasks listed in this Scope of Work.
Volume 1 — Preliminary Design Report
Table of Contents
Executive Summary
Design Memos
Design Memo 1 — Los Alamitos Sub Trunk Extension Sewer Horizontal and
Vertical Alignment Design and Pump Station Base Map
Design Memo 2— Pump Station Alternatives and Basis of Design
Design Memo 3—Geotechnical and Groundwater Management Study
Design Memo 4— Structural and Architectural
Design Memo 5— Civil, Landscaping, Irrigation, Noise and Utilities
Design Memo 6— Mechanical
Design Memo 7— Electrical and Standby Power
Design Memo 8 — Instrumentation and Control
Design Memo 9 - Odor Control and Air Quality Management
Design Memo 10 - Fire Protection, Security and Safety
Design Memo 11 — Hazardous Material Survey, Mitigation and Control
Design Memo 12 - Environmental, Permits, Agency Coordination, Community
Outreach Program and Traffic Control
Design Memo 13—Construction Phase Implementation, Constructability Issues,
Cost and Schedule
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 15 of 91
Design Memo 14 — Facility Operation and Maintenance
List of Proposed Specification Sections
Volume 2 — Drawings
General
Civil
Landscape
Structural
Architectural
Mechanical
Electrical
Instrumentation & Control
Telecom
Demolition
Traffic Control
Volume 3 — Submittal Documentation
Table of Contents
Calculations
Equipment Data & Catalog Cuts
Decision Log
Meeting Minutes
The Executive Summary shall summarize the conclusions of the Memos included in the report,
and specifically include a summary construction schedule and construction cost estimate.
The draft PDR and final PDR shall be submitted in searchable PDF format legible on-screen
and as a hard copy. The number of hard copies is indicated in Exhibit 04. The following
requirements apply to the labeling and organization of the PDF submittal:
• Each design memo shall be a separate file/tab within the PDR.
• CAD Drawing files shall be submitted as a single compiled file, in accordance with the
CAD & Drafting Standards Manual.
• The PDF files shall be submitted via Bluebeam in accordance with the CAD & Drafting
Standards Manual, section 7.4.2 and the general Requirements contained hereon. In
no case may drawings be submitted as separate PDF files for each drawing. The order
of drawings in the PDF file shall match the list of drawings.
• These requirements do not affect the organization, naming, and submittal of native files
for CAD or MS Office files specified elsewhere in this Scope of Work and OCSD
Engineering Design Standards.
The OCSD Project Manager may request that the CONSULTANT submit an electronic proof
set of the Draft PDR and Final PDR prior to hard copy production to initially confirm that the
submittal is ready for printing.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 16 of 91
Task 2.2.1.1 Design Memo 1 — Los Alamitos Sub Trunk Extension Sewer
Horizontal and Vertical Alignment Design and Pump Station Base Map
Design Memo 1 shall ultimately validate the depth needed in the new SBPS wet well by
designing the Los Alamitos Sub Trunk Extension pipeline to a level that confirms the elevation
in the pipe throughout its entire length. The northern portion of pipe shall be designed for a
peak wet weather (PWW) flow rate of 16.50 MGD from three feed points near Westside Pump
Station. The new pipe will be approximately 6,200 linear feet in length from Yellowtail Drive
north of Westside Pump Station, to the upstream combining structure near the SBPS site.
A Peak Wet Weather Flow (PWWF) of 11.63 MGD will continue to flow through the existing 51-
inch Seal Beach Sewer Interceptor, assuming it will remain in service and flows from the 51-
inch will combine with the new Los Alamitos Sub Trunk Extension near the SBPS site.
A final length of new pipe shall convey the total combined Los Alamitos Sub Trunk flows, Seal
Beach Interceptor flows and City of Seal Beach flows (34 MGD) from the upstream combining
structure to the wet well inlet at the proposed Seal Beach Pump Station. This final length of
pipe will be designed and built under the 3-67 project.
This design memo is broken into two parts. Design Memo 1A will consist of the following:
• Aerial and Topographical Survey.
• Development of a utility base map based on record drawings and visible indicators
(valve cans, MH lids, etc.).
• Three proposed horizontal and vertical alignments. However, because proposed
alignments will only be confined to currently established and available easements or
right-of ways, a reduced number of options, will be considered with justification.
• One recommendation of a horizontal and vertical alignment, along with a suitable
construction methodology for each major segment of its construction.
Consideration should be given to the known soil and groundwater conditions including the
Navy's contamination plume in making a recommendation. Include in the recommendation, the
material of construction of pipe and appurtenances, size, capacity, velocity, and access
methods. If facilities are determined necessary outside the project boundaries, indicate the
recommended improvement. The alternatives shall be presented with life cycle costs and
consideration to operation and maintenance issues. The CONSULTANT shall submit this
memo to OCSD for review and acceptance before proceeding with Design Memo 1 B.
Design Memo 1 B will further refine the selected alignment's plan and profile by proposing
location of manholes and points of connection and confirming utility locations and depth
through potholing and geophysical investigations. (Note: DM1B draft PDR is due 40 workdays
following the remainder of the draft PDR)
The parameters required for preliminary and final design shall be developed, though final
design of the pipeline will be completed under a separate project.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 17 of 91
Easements, Property Boundaries and Work Area Limits (DM 1A)
The CONSULTANT shall identify easement and property boundary requirements and prepare
all easement legal descriptions, including performing any field investigations, and surveys
required to identify and prepare easements.
Unless otherwise directed, the CONSULTANT shall identify, survey, and show all property and
city boundaries, and all existing and proposed easements, within and/or adjacent to the project
boundaries.
CONSULTANT shall show and explicitly identify the limits of work for all portions of the project,
including any restrictions to the work allowed in any area, e.g., whether the area can be used
for parking or laydown.
All survey research and survey field work shall be performed by a Professional Land Surveyor
licensed by the State of California.
Aerial Photography (DM 1A)
Review historical aerial photography as far back in time as possible. Document locations of
prior structures that could affect earthwork required for force main preferred alignment. Use
this data for pump station DM. Investigate via potholing as necessary.
Utility Research (DM 1A)
CONSULTANT shall perform a thorough search of all utilities and all other facilities above or
below ground that may be impacted by the work for all applicable Project Elements. OCSD
and non-OCSD data and records shall be researched and on-site inspections shall be
completed. Utilities include all those on-site and those in the public right of way including, utility
company-owned and public agency-owned piping, duct banks, facilities, structures, and other
interferences. Emphasis shall be given to document abandoned structures and utilities. The
search shall include utilities within the public right-of-way, and those located on public or
private property and OCSD property impacted by the proposed project. The search shall
include the records and plans of OCSD and all public and private companies and utilities.
Review of OCSD Records (DM 1A)
OCSD's "As-built/Record" plans may be incomplete or inaccurate with respect to the routing of
individual utilities, pipelines, etc. in the vicinity of the project. CONSULTANT shall check
OCSD records against those of the other agencies, companies, and utilities. These may
include, but not be limited to, oil, gas, fuel, water, reclaimed water, sewer pipelines, traffic
control facilities, telephone and electrical conduit and duct banks, storm drains, manholes, and
other structures. Provide ground penetrating radar at all critical locations to verify utility
locations and check for unknown utilities. Emphasis shall be given to document abandoned
structures and utilities.
Review of Outside Agency Records (DM 1A)
Investigation of existing utilities shall be in accordance with the respective ASCE guidelines,
except as amended by this Scope of Work. Refer to Cl/ASCE 38-02, Standard Guidelines for
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 18 of 91
Collection and Depiction of Existing Subsurface Utility Data for details. Subsurface
investigation for all utilities in and around the work area shall be performed to Quality Level D
and Quality Level C. All utilities shall be plotted both in plan and profile on a scaled drawing
CONSULTANT shall contact, in writing, all jurisdictional agencies and utilities owners to inform
them of OCSD's project. CONSULTANT shall request plans showing any of the agency's or
utility's facilities, pipelines, etc. in the project area. CONSULTANT shall also request plans and
schedules for any proposed construction in the project areas.
CONSULTANT shall meet with applicable field staff from each agency to confirm the
completeness of their research. Abandoned utilities and subsurface structures shall also be
considered. CONSULTANT shall document the contacts and information requested and
received, including that from Underground Service Alert (USA). OCSD shall be copied on all
correspondence between CONSULTANT and public and private agencies, and utility
companies. CONSULTANT shall submit a copy of all documentation to OCSD with an
itemized submittal letter. CONSULTANT's Project Manager shall sign the transmittal cover
letter and the cover letter shall confirm that CONSULTANT has sent a representative to each
agency/company/utility, performed on-site inspections for each utility, and has listed the
utilities.
CONSULTANT shall contact USA and request a substructure listing for the project area.
CONSULTANT shall follow through with due diligence on utilities that do not participate in the
USA program, unknown owner of a facility and/or abandoned utilities.
Utilities for Adjacent Properties (DM 1 B)
CONSULTANT shall investigate all utilities serving properties adjacent to the work and submit
a spreadsheet at the end of the utility research accounting for all anticipated utilities for OCSD
review, with the following information:
• List all utilities anticipated or each adjacent property.
• Whether or not each such utility was found on as-built drawings of any agency, with an
identification of the agencies identifying such utility.
• Whether or not the utility was field located by utility through USA process, and if so by
which agency.
Potholes and Geophysical Investigation (DM 1 B)
CONSULTANT shall submit, for acceptance by OCSD, recommendations on which utilities
should be investigated to Quality Level A and where Quality Level B investigations should be
performed. A potholing plan and geophysical investigation plan shall be developed including
proposed pothole locations and type of geophysical investigation.
CONSULTANT shall then "pothole" and perform geophysical investigation on all utilities
described and shown in the accepted Potholing Plan/Geophysical Investigation Plan.
CONSULTANT's staff shall be on-site during potholing to provide direction to potholing crew.
OCSD staff may also be present during potholing.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 19 of 91
CONSULTANT shall provide all work necessary, including, but not limited to:
• Documentation of information
• Notification of USA's "Dig Alert"
• Providing field survey
• Obtaining required permits
• Submission of traffic control plans
• Provide traffic control
• Soft dig potholing
• Excavating
• Backfilling
• Repairing pavement to local jurisdiction requirements
"Soft" excavation potholing methods such as vacuum extraction is preferred; however,
excavation methods shall be chosen to adequately define the utility. Crosscut trenches may be
preferred for defining some utility locations. Hydro-jetting soft dig should be avoided in sandy,
wet or contaminated soil conditions.
Potholing subcontractor shall measure and document the depth of pavement and of base
material at each pothole, and every five feet along crosscut trenches. Potholing activity shall
meet all Stormwater Pollution Prevention requirements.
CONSULTANT shall provide a licensed land surveyor or hire a licensed survey
subcontractor(s) to field locate the actual horizontal and vertical location of the constructed
potholes. Survey controls shall be set and coordinated with the survey controls used on
previous construction drawings. City and County control points shall be checked; northing,
easting and elevation data for each pothole shall be shown on the Contract Drawings; and
physical tie-ins provided in order to easily re-establish pothole locations after construction.
CONSULTANT shall supply and supervise survey work and subcontractors needed to perform
the pothole work. Survey datum differences shall also be reconciled. CONSULTANT shall
backfill and repair potholes consistent with the requirements of the local jurisdiction. If
CONSULTANT is unable to determine local jurisdiction requirements prior to the proposal,
CONSULTANT shall assume the following requirements:
• The materials removed from the excavation may not be used for backfill.
• Hauling off and disposing of excavated pothole material. In this case, excavation holes
shall be filled with a cement slurry mix from the bottom up. The excavated materials
shall be tested for hazardous materials and disposed of offsite accordingly. Testing
shall be the minimum required for classifying the materials. The potholing samples
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 20 of 91
shall be tested by a California Environmental Laboratory Accreditation Program (ELAP)
certified laboratory to identify characteristics of hazardous waste. A substance shall be
considered hazardous if it possesses properties of toxicity, ignitability, corrosivity and/or
reactivity per California Code of Regulations Title 22, Section 66261. In addition, the
laboratory testing shall include an on-site Organic Vapor Analyzer (OVA) test for
potential hydrocarbon contaminants. Should the OVA reading be equal to or greater
than 45 ppm, further laboratory testing shall be performed to include Benzene, Toluene,
Ethyl Benzene, and Xylene (BTEX) test per EPA guideline 8020 and Total
Hydrocarbons (TPH)tests per EPA guideline. All testing results shall be provided to
OCSD with a location map.
• AC pavement shall be replaced to full depth or the structural section (AC & Base) plus
two inches with hot mix asphalt unless otherwise required by the City or Caltrans. Cold
mix shall only be allowed when the patch will be replaced by the project and where
approved by the City or Caltrans.
• Concrete pavement shall be replaced to full depth plus two inches with Portland cement
unless otherwise required by the City or Caltrans.
• Underground Service Alert paint markings shall be removed within 90 days.
CONSULTANT's fee proposal shall include the cost for potholes (base) and unit cost for
additional potholes.
• The cost (base) shall provide for 50 potholes. Potholes on the pump station site shall
not exceed 10 and the remaining shall be in the public right of way. The
CONSULTANT shall plan for two mobilizations at the pump station and up to six in the
public right of way and channel crossing. Potholes shall fulfill Quality Level A
requirements.
• CONSULTANT's fee proposal shall include a cost for geophysical investigation. The
cost shall provide for geophysical (Level B) during preliminary design. Coverage areas
shall be for the pump station site and along the entire Los Alamitos Sub Trunk
Extension alignment. The intent is to help locate utilities prior to potholing and to
identify undisclosed utilities that will later be potholed to confirm presence.
All utilities encountered during the preliminary design shall be shown on the Plans. Project
work that requires other agencies to relocate existing utilities shall be coordinated during the
design by CONSULTANT. Each subsurface utility shown on the drawings shall include the
Quality Level to which it was investigated as required by Cl/ASCE 38-02. Pothole locations
shall be shown on drawings with survey information.
The CONSULTANT shall identify easement, right of way boundaries, and property boundary
requirements. Property boundaries and easements shall be shown on drawings.
The CONSULTANT shall identify work area limits on drawings and include any restrictions to
the work area including its use as laydown and storage area.
OCSD Maintenance will not provide any support to perform the work described in this section.
The CONSULTANT shall provide the following:
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 21 of 91
• Personnel to open manhole lids and test for flammable gases before opening
• All traffic control required to perform the work described in this section
• Prepare traffic control plans, apply for encroachment permits, and pay for all associated
fees. Fees will be reimbursed as a direct cost.
Task 2.2.1.2 Design Memo 2 — Pump Station Alternatives and Basis of
Design
The purpose of this memorandum is to document the work to be completed by the
CONSULTANT regarding the preliminary design of the pumps and wet well, performance of
hydraulic calculations, and the development of the basis of design including pump type
alternatives, pump configuration and mechanical layout, preliminary site plan and layout
drawings, and life cycle costs. This memorandum shall focus on the pump configuration,
layout, pump type and sizing alternatives, the wet well, and the electrical (major equipment,
conduit runs and cable tray runs, location of panels) and mechanical configurations (pipe,
HVAC, bridge crane and dumbwaiter) within the pump station structures. Other design issues
will be addressed in other memoranda or studies. Work required to satisfy other portions of the
scope of work shall be incorporated into the alternative development. The CONSULTANT shall
consider all aspects of pump station design such as building layouts and OCSD Design
Guidelines.
Pump Alternatives
Pump Station Alternatives shall include; 1) immersible vertically driven with 2-vane non-clog or
screw impellers or, 2) extended shaft motor.
Pump selection will include; 1) pumps of all the same size/capacity, and 2) pumps of two
different sizes to accommodate the full range of flows.
Pump Analysis
For each pump alternative, the CONSULTANT shall perform hydraulic calculations to size and
select the pumps, motors, and drives including NPSH calculations. The hydraulic analysis
shall include graphical representation showing the performance for each combination of
pumps, high and low wet well levels and various FM system pressures with one or two force
mains in operation. System pressures shall include the range of the Hazen-Williams or
Manning's coefficients. The analysis shall include a summary of the dynamics of the wet well
level and pump speeds with the starting or stopping of a pump including fill and draw
calculations. Detailed calculations and graphic representation of each hydraulic case shall be
submitted. The analysis shall look at fill and draw operation during the lowest flow conditions
and the number of pumps starts and stops per hour. The analysis shall also include a summary
of the dynamics of the wet well level and pumps speeds during a cleaning cycle.
Utilize the design flow rates developed from the hydraulic modeling study performed under
Project 3-62 to properly size the pumps and determine the quantity of pumps. Use the
following design parameters: a) Peak Wet Weather Flow (1-hour average, using a 10-year
storm event, year 2040) 34 MGD; b) Peak Dry Weather Flow (1-hour average, year 2040) 10.9
MGD; c) Average Daily Dry Weather Flow (daily average, year 2016-17 from recent flow
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 22 of 91
monitoring) 8.0 MGD; and d) Minimum Daily Dry Weather Flow (1-hour average, year 2016-17)
3.3 MGD.
The pumps shall be selected to pass suspended solids, rags, fibrous material, and floatables
as well as grit and heavy material. Rags must also be passed at minimum speeds by the
pump, valves, meter, and piping and appurtenances. The CONSULTANT shall determine how
the facility will operate under minimum daily flows for each alternative and shall delineate how
often the pumps cycle on and off during the fill and draw cycles. Establish motor and pump
vibration tolerances and acceptance criteria. Ensure adequate motor cooling is provided at
minimum speeds.
The CONSULTANT shall present, in tabular form, each alternative describing its merits,
advantages, disadvantages, life cycle costs, and operation and maintenance issues.
CONSULTANT shall make one recommendation based on analysis, including a discussion of
why the proposed configuration is preferred over another likely configuration.
The CONSULTANT shall provide a single wet well that shall be of the self-cleaning trench
style. Wet well design shall meet the intent of Hydraulic Institute (HI) guidelines and minimize
odors and corrosion. Determine the size/configuration of the wet well. The goal of the wet well
size and configuration is to provide one hour of storage capacity (including upstream collection
system capacity) before spilling during typical future peak daily flows. If this size is not feasible
per the site restrictions, provide alternative recommendations.
In development of the design alternatives and configurations the CONSULTANT shall consult
extensively with OCSD's staff. OCSD may authorize the CONSULTANT to eliminate pump
alternatives during analysis if the CONSULTANT and OCSD conclude that an alternate
configuration is not cost effective or constructible.
Basis of Design
The CONSULTANT shall provide recommendations for the most advantageous alternatives in
a draft memorandum. Once OCSD has selected the preferred alternative, the CONSULTANT
shall complete the remaining calculations and assessments required to establish all final
design parameters for the pumps and station configuration and layouts and present these in
the final memorandum (part of the PDR). The requirements in the most current EDGs shall be
met. Any deviations or exceptions to the EDGs shall be pre-approved by OCSD before
submitting. Pump hydraulics shall be finalized and complete detailed hydraulic calculations
provided that include developing graphics that plot system curves, pump performance curves,
NPSH curves, power curves, and efficiency curves at all the various operating conditions and
for each sequence of pump operation. Graphics shall be designed to be easily read and
interpreted. Samples shall be provided to OCSD for review prior to presentation of final
graphics. NPSH margin shall be in accordance with the EDG, which is more restrictive than HI
Standards. All the equations and calculations and data used to develop the data for the curves
shall be provided along with the narrative explaining the methodologies used.
In preliminary design, the CONSULTANT shall develop harmonic factors for the concrete
structure.
A limited analysis on operating levels shall be performed for this DM's alternatives for both the
current (no deeper sewer) and future (with Los Alamitos Sub Trunk sewer installed) flow and
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 23 of 91
water level conditions. Operating philosophies shall be determined for the selected pumps and
types within the Facility Operation and Maintenance DM.
CONSULTANT shall determine the "flood" level in the dry well, and what equipment should be
above/below this level, and where a spill would occur for various system failures.
Design parameters for ancillary features, such as designing ventilation facilities and the sump
pumps for the pump room drainage shall be calculated and established.
Corrosion control requirements; identify corrosive environments and recommend galvanic
protection requirements, materials for piping, conduits, gates, covers, grating, and structural
elements. Identify protective coating requirements for corrosive and non-corrosive areas.
Validation of Wet Well Configuration
After OCSD's acceptance of the draft Design Memo 2, a physical model in accordance with the
Hydraulic Institute standards shall be constructed of the pump station wet well including the
first reach of the upstream gravity system and any appurtenances on or in the suction piping.
This is to confirm that favorable flow conditions would be created over the full range of flow
rates. The physical model shall be reasonably large geometric scale to minimize viscous and
surface tension scale effects, and to reproduce the flow pattern in the vicinity of the pump
intake, and to be large enough to allow visual observations of flow patterns, accurate
measurements of swirl and velocity distribution and sufficient dimensional control. The model
shall be scaled and constructed in accordance with Hydraulic Institute recommendations with
all pertinent sump structures and/or piping features that affect the flow. In addition, the Influent
Structure for the incoming, existing and future connections to the pump stations will be
modeled to verify the effects of the cascading flows.
This project scope includes that physical modeling and testing. The physical model of the pump
station shall further refine wet well and piping dimensions. The physical model findings shall
be incorporated into the PDR Executive Summary and in the Final Design.
Task 2.2.1.3 Design Memo 3 - Geotechnical and Groundwater Management
Study
CONSULTANT shall secure the services of a qualified Geotechnical Engineering firm to
prepare a desktop study Preliminary Geotechnical Design Report and GeGteGhninal Baselino
Report that addresses geotechnical concerns for all applicable Project Elements of the project
Scope of Work. The Geotechnical Design Report shall be prepared during the Preliminary
Design Phase and the Ge teGhniGal Baseline Report shall be prepared during Final Design
Phase (see Task 3.3).
Review of Existing Data
CONSULTANT shall review all known soils and inspection reports, including 3-62 Evaluation
Memo 2 Appendix 2 N&M Prelim PGR Force Mains. The review shall include all relevant
reports.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 24 of 91
Desktop Study Geotechnical Data Report
The desktop study Geotechnical Data Report (GDR) shall summarize the review of existing
data and make recommendations regarding the provisions to be included in the construction
specifications and regarding the Design of facilities. Specification recommendations shall be
prepared for the following topics: dewatering, trench shoring, backfill, compaction, and road
repairs. Design recommendations shall include active, at-rest, passive and dynamic earth
pressures, foundation type, allowable bearing pressure, coefficient of friction between the
foundation and soils/subgrade, pile or mat foundation design data, settlement potential, pipe
bedding, trench shoring/maximum cut slope requirements, soil contamination/corrosion
potential, structural needs, pipe stability, expected earthquake displacement, and other
CONSULTANT design requirements. The GDR shall also make recommendations regarding
the demolition of the existing pump station.
Delivery of Desktop Study
The draft and final desktop study GDR shall be submitted to OCSD for review and comment.
All comments received regarding the GDR shall be addressed.
Refer to the Engineering Design Guidelines, Chapter 1 for further requirements. Some of the
related design requirements can be found in the Engineering Design Guidelines, Chapter 2,
Chapter 8, and Chapter 9.
Groundwater Management Study
The CONSULTANT shall provide options and a final recommendation for building the pump
station and the future deeper sewer while avoiding any movement of the Navy's contamination
plume during construction activities. The CONSULTANT shall document the contaminants of
concern, map the plume concentration boundaries, and provide the assumptions for each
option proposed.
The CONSULTANT shall provide a study outlining each option with cost, schedule/duration,
permit requirements and risks associated with each option. The hydrogeologic investigation
conducted under 3-62 shall be reviewed and evaluated if CONSULTANT proposes dewatering
requirements for inclusion in the specifications. Additional information regarding the Navy's
groundwater research may be found on the following websites:
https://www.cnic.navy.mil/regions/cnrsw/installations/nws seal beach/om/environmental supp
ort/environmental cleanup/seal beach/documents.html
https:Hgeotracker.waterboards.ca.gov/profile report.asp?global id=DOD100355700
The accepted option shall be full developed during Final Design Phase.
A draft Groundwater Management Study outlining plausible construction options shall be
submitted to OCSD for consideration 60 working days following Preliminary Design NTP.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 25 of 91
Task 2.2.1.4 Design Memo 4 - Structural and Architectural
The purpose of this memorandum is to document the work to be completed by the
CONSULTANT regarding the structural and architectural elements of the project. Alternatives
shall be developed for site layout.
The architectural design shall be for:
• Motor/Pump Room
• Electrical Building
• Generator Building
• Chemical Storage/Dosing and Air Scrubber Building
• Landscaping (See Design Memo 5)
• Perimeter Wall, fencing and screening of equipment and appurtenances
• Security features (see Design Memo 10)
• Include conceptual layout of a future replacement Pump Station in the current proposed
PS layout.
A restroom shall be provided onsite. Install the restroom door on the exterior wall. The walls
within the restroom must be sealed from the pump or electrical room.
The architectural design shall use building exterior features, size, orientation, site layout,
hardscape and landscaping to accomplish the architectural goal for the site. Exposed
mechanical and electrical features on the exterior of the buildings shall be kept to the absolute
minimum and those required shall be recessed and/or covered to blend into the architectural
features. Mechanical feature like chemical tanks shall be screened with hardscape, buildings
or architectural facades. Civil, electrical, and structural design shall not advance to Final
Design until an architectural site layout, perimeter wall concept and exterior building features
have been approved by OCSD.
The CONSULTANT shall develop three preliminary layouts with different building combinations
and orientations. Once the quantity and general layout of buildings is approved, the
CONSULTANT shall develop multi-viewed renderings. Architectural renderings and
preliminary and final design shall be completed by California licensed Architects. A
Public/Commercial Architect shall work with a Landscape Architect to develop all renderings.
The architects shall consult with OCSD Security layering requirements before beginning any
renderings.
The chosen rendering shall undergo four revisions that include checks against each final
design submittal to ensure all appurtenances, piping, conduit, and all other industrial elements
are strategically screened from public view.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 26 of 91
Provide structural engineering and design for the entire pump station facility. Detailed
drawings to be generated in Phase 3. The harmonic factors for the concrete structure
developed during DM2 — Pump Station Alternatives and Basis of Design shall be incorporated
into the final design and into the Contract Documents as vibrations parameters.
Use the reinforcing distribution factor for severe sanitary exposure for wet well analysis.
Design shall ensure water tightness of the structure.
Provide a finite element computer aided structural and dynamic analysis for proposed design.
Determine the natural frequency of the structural support systems for rotating equipment and
piping. Ensure that pumps and motors and valves can be removed from building via a bridge
crane or other method without going through the electrical and control room.
Task 2.2.1.5 Design Memo 5— Civil, Landscaping, Irrigation, Noise, and
Utilities
The purpose of this memorandum is to document the work to be completed by the
CONSULTANT regarding the civil, landscape, irrigation, and utility design elements of the
project. Alternatives for landscaping and hardscape shall be prepared to support the building
architectural alternatives. Landscaping and hardscape shall be designed in conjunction with
the building architecture to provide an overall aesthetically pleasing site that screens facilities
from public view and meets City of Seal Beach criteria.
Civil Improvements
Design facilities to maintain separation of off-site drainage from on-site drainage. On-site
drainage shall be contained on-site and shall percolate into the ground or be conveyed by
gravity to the wet well. Include flap gates to contain odors. Design hardscape and grade the
site to allow percolation of rainwater where feasible. Design on-site facilities to contain 24-hour
85th percentile rain event and force larger flows off-site to City facilities. Design facilities to
meet agency requirements with regards to pervious areas and other pertinent criteria.
Recommend permanent Best Management Practices for incorporation to the final design.
Design storm drains to eliminate ditches along southern and western edges of property.
Connect to existing inlet at City storm drain on the northeast corner of the intersection of Seal
Beach Boulevard and Westminster Boulevard. Backfill and compact the existing ditches to
grade.
Design to prevent releases of industrial stormwater (process/chemical area) and sanitary sewer
overflow releases, to meet NDPES permit conditions.
Review maintenance vehicle and chemical deliver truck sizes and design site and building
layout and access roads to accommodate. The largest vehicle to access the site will be a full
length chemical delivery truck. OCSD Maintenance vehicles will need access to clean the wet
wells and remove equipment (via a crane). Maintain separation between chemical loading
area and wet well access manholes, so that chemical delivery does not disrupt maintenance
operations.
Paving shall be designed to handle H-20 loading and loads from delivery trucks and cranes.
The two entry points shall be maintained to allow drive through access. Provide design of all
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 27 of 91
utilities required for the project including City water, natural gas (if required), electricity, storm
drain, fiber optic, sewer, cable, telephone, and as required for the project. The sewer lateral
from the restroom shall be routed to the next upstream manhole. Include back flow prevention
devices and meet cross connection requirements. Coordinate with utility providers to ensure
service can be provided. Provide all parameters required for civil preliminary and final design.
Design Navy security fence 30-feet offset from existing fence at rear of SBPS property. During
3-62 Preliminary Design, preliminary plan layouts were prepared showing how the new station
and Navy security fence improvements may exist on the property. These preliminary plan
layouts are provided to the CONSULTANT. See Exhibit 15.
Electrical and generator building foundations shall be located above the 100-year storm event
elevation.
In conjunction with the geotechnical studies, indicate the limits of excavation and shoring
requirements.
Landscaping and Irrigation Improvements
Landscaping shall be completed by a Landscape Architect, duly registered in the State of
California. Landscaping shall be coordinated to blend in with the California Mission
architectural style. Landscaping shall be incorporated into architectural renderings. Conduct
soil tests and recommend amendments as necessary. Minimize the amount of irrigation and
maintenance required by softscape.
Noise
Provide noise attenuation measures within the standby generator room, odor control system,
and ventilation fans. Provide noise attenuation on the inlet and exhaust sides of the generator
system. Provide critical hospital grade silencers on the generator. Assess the need to place
noise attenuation on the ventilation systems of the other buildings. Prepare a written noise
report as part of this memorandum that includes:
• Visiting the site and conduct ambient noise measurements to establish baseline.
• Identify external sources of noise.
• Identify potential methods for defining noise impacts.
• Develop noise model consistent with noise impact assessment methods.
• Determine exterior noise levels and compliance with assessment standards.
• Determine noise impacts of the proposed improvements.
• If required, develop mitigation measures to meet design standards.
• Determine compliance with City ordinance.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 28 of 91
Utilities
CONSULTANT shall determine all required utilities and coordinate acquisition of service and
coordination with utilities.
Task 2.2.1.6 Design Memo 6— Mechanical
The purpose of this memorandum is to document the work to be completed by the
CONSULTANT regarding the Mechanical elements of the project (except for the main pumps
which are covered in Design Memo 2). The mechanical elements include sump pumps, HVAC,
ventilation, air compressor, and miscellaneous appurtenances. Mechanical design shall meet
currently adopted building code requirements.
Mechanical systems shall be ergonomically designed and have sufficient access for
maintenance, removal and replacement (See Design Memo 14). Indicate how access will be
provided for operation and maintenance.
HVAC
Provide preliminary calculations, and equipment and material recommendations for those
facilities that require air conditioning or ventilation. Ventilation levels shall conform to NFPA
820 requirements for the dry well for reducing the area classification level even though the dry
well will be designed for Class I, Division 2. Design shall be completed by a California
registered Mechanical Engineer.
Sump Pumps
Document the basis of sump pump sizing. Develop a reasonable design approach to maintain
pump reliability even when pump room floods. Design the sump dimensions to adequately
handle the explosion proof submersible pumps while minimizing fluid volume after shut off.
Design the sump pump system with a standby pump. All sump pumps shall be the same size
and type. Sump pumps shall be submersible, non-clog sewage pumps with chopper blades.
Power and control cable connections shall be plug in type.
Pump Room Accessories
Document basis of the sizing and selection of the following equipment.
Cranes and hoists. Size a traveling bridge crane at the top of the pump room for lifting and
removal of pumps, motors, valves, pipe segments, and other heavy equipment, skids, or
appurtenances. Design the pump room layout and crane system such that the hoist can be
moved directly over the centerline of each pump, pump and motor combination, valves, and
piping. The capacity of the system shall be designed to lift two times the weight of the heaviest
pump and motor combined or the heaviest piece of equipment. Add lifting brackets to walls
and slabs to accommodate lifting of equipment other than the equipment described above.
Design the facility configuration such that removal of items from the pump room can be
accomplished without making openings into the electrical or control room or other unclassified
building areas. Design the system to remove items with a maximum of two lifts.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 29 of 91
Heavy-duty floor-loading dumbwaiter that travels from grade level to mezzanine and ground
floor of dry well for transport of tools and maintenance equipment.
Compact, sound attenuated air compressor system to run pneumatic tools for operation and
maintenance of the station.
Miscellaneous
Document sizing and selection criteria for motorized vehicle entry gates.
Plumbing Fixtures
Restroom fixtures shall be institutional heavy duty and stainless-steel construction. Provide
stainless steel emergency shower for chemical areas. Design the restroom in a separate
enclosed room as part of the building over the pump room or one of the other buildings.
Task 2.2.1.7 Design Memo 7— Electrical and Standby Power
CONSULTANT shall obtain and adhere to OCSD's most recent Electrical Design Guidelines on
the following subjects before proceeding with the preliminary electrical design. Particular
subjects of concern include the following:
• Electrical equipment naming conventions and tagging
• Switchgear automatic transfer scheme
• Arc flash mitigation measures
CONSULTANT shall provide the following:
• Preliminary Load List with motor horsepower. This list shall show all major and auxiliary
electrical loads for each voltage level. Load lists shall be provided for dry weather and
wet weather conditions.
• Preliminary standby power requirements (see Engineering Design Guidelines, Chapter
10, Section 10.7 "Distribution System Requirements"). Include general requirements
and preliminary equipment sizing.
• OCSD will perform preliminary calculations for the short circuit analysis, load
flow/voltage drop study, motor starting study, preliminary settings for the protection
device and coordination study, and preliminary arc flash analysis and approach
recommendations. The CONSULTANT shall provide OCSD with the SCE incoming
short-circuit information and a single line diagram with circuit breaker ratings and cable
sizes and lengths.
• Hazardous Area Classification requirements (see Engineering Design Guidelines,
Chapter 10, Section 10.6.1 "Hazardous Areas" and NFPA 820 requirements).
• SCE Coordination. Size SCE transformer to handle peak wet weather flow condition.
Coordinate with SCE for available fault current, location, and sizing of new transformer,
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 30 of 91
installation requirements and configuration of metering section, and service entrance
switchboard.
• Anticipated maximum demand load on the SCE service when the existing pump station
is operating, and the new pump station is being commissioned and recirculating the
flows within the new pump station wet well.
Task 2.2.1.8 Design Memo 8—Instrumentation and Control
CONSULTANT shall recommend instrumentation and control solutions to support this Scope of
Work.
I&C Design Requirements for Existing Facilities
OCSD has established standards for Programmable Logic Controller (PLC) Programming,
Operator Interface (OI) programming, a database propagation system and register addressing.
The CONSULTANT shall incorporate OCSD's standards in the P&ID drawings and in all control
strategies. Control logic diagrams are not required for this project. Exhibit 12 in this Scope of
Work presents an example of the Process and Instrumentation Diagrams (P&ID's).
Non-ISA standard symbology is used to depict the OCSD's standard logic templates in the
P&ID. Control strategies shall call out appropriate OCSD standard logic templates and describe
interconnecting and custom logic. CONSULTANT shall provide attention to the following:
• Tag Numbering System. Provide the basis for equipment tag numbers as developed
from numbers provided by OCSD. CONSULTANT shall develop proposed Area
Numbers for all major equipment for OCSD review and approval. The development
shall follow OCSD tagging procedures. (see Design Standards, the Tagging Procedure
standard)
• Process & Instrumentation Diagrams (P&ID). Each P&ID shall be coordinated with other
design memos and shall show all major and most auxiliary equipment, final elements,
and instrumentation. The P&IDs shall be coordinated with the operating philosophies.
• Control cabinet locations, quantity, sizes, and configuration. Cabinet sizes shall be
based on the largest components available from OCSD approved manufacturers and
shall conform to the OCSD's standard PLC cabinet layout for pump stations. These
layout dimensions will be carried out through the final design.
• Coordinate vendor proposals for any integrated systems (including vapor-phase odor
control and liquid-phase odor control).
• De-ragging controls shall be added to pumps and system description shall be included.
• Preliminary Communications Block Diagrams including data network block diagram,
preliminary CCTV block diagram, and preliminary telephone block diagram. (see
Engineering Design Guidelines, Appendix A, Section A.2.21 "Network Block Diagram"
for requirements)
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 31 of 91
• Interim Control Plan describing how the existing and new pump stations will be
controlled and will communicate with the Plant 1 Control Center when the new pump
station is in RAT. Interim Control Plan shall be integrated into and become a part of the
Implementation Plan.
The CONSULTANT shall evaluate the project area systems (I&C and the related systems) and
the respective proposed system philosophy. E.g.:
• Control schematic requirements per OCSD Design Guidelines Appendix B including
hardware interlocks, local control stations, and 1/0 upgrades.
• Requirements for field instrumentation.
• Control panel rack layout.
• Software requirements for manual and automatic control capabilities, control
interlocking, and upgrades to full automation with unattended operation as required per
OCSD Design Standards (unless otherwise determined by OCSD and CONSULTANT
during the design period).
• I&C requirements due to the new Electrical distribution equipment discussed in DM 7 -
Electrical.
• I&C requirements for fire protection and the HVAC system discussed in DM 6 —
Mechanical and DM 10 — Fire Protection, Security and Safety.
Task 2.2.1.9 Design Memo 9—Odor Control and Air Quality Management
CONSULTANT shall review the odor control evaluation memo and mechanical design memo
provided by project 3-62. These documents evaluated multiple types of liquid and vapor phase
odor control for permanent installation as well as temporary installation during construction
activities. The original evaluation was done with respect to the original design intent of
rehabilitating the Seal Beach Pump Station. The updates below shall incorporate the updated
flow rates and changes due to the replacement of the pump station.
The CONSULTANT shall augment the existing evaluation report that investigated the site-
specific issues regarding odor control, established odor control strategies, and produced
design parameters for odor control facilities. Augmentation shall include:
• Calculating foul air volume and sizing the facility with the updated volume determination
• Determining and using the correct dilution factor used for foul air calculation
• Preparing a safety evaluation and discussion of risks associated with the selected
treatment options
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 32 of 91
• Discussing 2 vendor options for liquid oxygen injection into the system, including a
discussion of procurement options and more detailed layouts and operational
philosophies.
• Comparing the options of LOx delivery versus on-site generation
• Performing a high level feasibility review to reuse the existing pump station dry well
and/or wet well for odor control facilities following the decommissioning and
demolition/abandonment of the existing pump station
Task 2.2.1.10 Design Memo 10 - Fire Protection, Security and Safety
CONSULTANT shall prepare a Fire Protection and Safety Requirements Report packaged in a
design memo that evaluates fire protection and safety requirements for both proposed facilities
and existing facilities within the project area.
Fire Protection
The Fire Protection portion of the report shall identify locations of fire hydrants and potable
water piping that can be used to supply hydrants and possible sprinkler systems. The report
shall also include a Field Findings Report on fire protection test results. This report shall
summarize the potable water system pressure and available volume for fire protection and
shall identify if a booster pumping system is required.
For purposes of the proposal, CONSULTANT shall assume that the existing potable water
system has adequate pressure and volume to supply the required sprinkler systems and
hydrants.
Security
Assess security issues at the pump station site. Determine what level of security is required
per DHS guidelines. Interview OCSD security personnel and review internal documents and
provide recommend products for interior and exterior CCTV for the site, intrusion switches that
transmit alarm signals to the SCADA system on all exterior gates and panels, doors, and
hatches and into any hazardous or classified areas, and cyber locks on building doors and site
gates.
Provide preliminary exterior lighting schedule and layout. Bear in mind, the exterior lighting
shall be balanced with architectural landscape elements and methods to prevent lighting from
being a nuisance issue with local neighbors. Implement OCSD security standards and
protocols.
Design Safety Requirements
The Safety Requirements portion of the memo shall identify all potential safety issues for
Contractor, public, and OCSD staff affecting the construction of all equipment, process areas,
and buildings. As a minimum, the CONSULTANT shall consider the following and provide
respective recommendations:
• Fall hazards, pits, and confined spaces
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 33 of 91
• Excavation and trenching hazards
• Electrical hazards
• Site access
• Hazardous substances
The CONSULTANT shall identify all potential safety issues affecting the operation and
maintenance of all equipment, process areas, and buildings. As a minimum, the
CONSULTANT shall consider the following and provide respective recommendations:
• Floor openings and hatches
• Floor holes
• Roofs (access and equipment maintenance)
• Walking-working surfaces (buildings, stairwells, tunnels, and outdoor equipment areas)
• Noise
• Ergonomics (including equipment operation)
• Clearance and passageways (for installing devices, panels, or valves).
• Cranes and other hoisting equipment
• Barricades for protection of electrical panels or gas/water line connections
• Atmospheric alarm device for locations where there is potential for hazardous
atmosphere, which includes warning lights.
• Locations of equipment that may lead to a safety issue.
• Applicable safety issues and solutions included in OCSD Safety Standards.
Task 2.2.1.11 Design Memo 11 - Hazardous Material Survey, Mitigation and
Control
The CONSULTANT shall review the hazardous material surveys found in the PDR of Project
No. 3-62, and otherwise provided by OCSD (OCSD SBPS Asbestos Lead Hazardous Survey
Report 2015 and OCSD SBPS Asbestos Lead Hazardous Survey Report 2019). See Exhibit
08.
The design memo shall address how the hazardous materials mitigation and control should be
handled, the estimated cost for removing the material and placing it into OCSD-furnished
containers, and a separate cost for final disposal of the material in the containers by an OCSD-
hired Contractor.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 34 of 91
The hazardous material surveys and this DM shall be utilized in Task 3.1.1.3 —Technical
Specifications to edit the project's specification for Hazardous Materials Mitigation and
Controls.
Task 2.2.1.12 Design Memo 12 — Code, Environmental, Permits, Agency
Coordination, and Traffic Control
The purpose of this Design Memo is to document the work to be completed by the
CONSULTANT regarding the environmental, permitting, agency coordination, and traffic
control elements of the project. This design memo shall document what requirements apply to
the design and operation of the proposed facilities.
Code Requirements
Identify the following that apply to the project:
• Building codes and other regulations
• State and federal accessibility requirements (e.g. ADA)
• State and federal safety standards and regulations.
• Ventilation requirements in accordance with NFPA 820
• Seismic design criteria used based on a literature review of existing geotechnical
information; evaluation of proximity to faults, seismic classification assigned to each
structure, and seismic calculations.
Environmental and Regulatory Requirements
This portion of the Design Memo shall include the Mitigation, Monitoring and Reporting List
required by OCSD's CEQA— Facilities Master Plan. A number of mitigation measures required
by existing CEQA documentation are included in OCSD's General Requirements, which will be
included in the bid documents. CONSULTANT shall provide a matrix identifying what portion
of the General Requirements addresses the requirement.
Other mitigation measures necessary for this project that are not already included in OCSD's
General Requirements shall be listed in a similar matrix.
Permitting Management Plan
CONSULTANT is responsible to identify all agencies that require permits to design, install,
construct, maintain, and operate the new force mains or that have jurisdiction or who could
place constraints on the project. Within this Design Memo, provide a Permit Management Plan
in tabular form, including a list of required documents by each permitting agency, the actual
permit required, applicable agency contacts, deadlines to submit completed applications,
anticipated processing durations, anticipated costs, major concerns/issues, etc. The permitting
management plan is to be developed by the CONSULTANT to keep track of all permits. This
document shall be updated throughout the permit acquisition process.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 35 of 91
CONSULTANT shall participate in meetings with the staff of the applicable agencies as
necessary to ensure that the design of facilities is consistent with the agency requirements.
Suggested attendees are the Specialist, Project Manager, and either the Principal Engineer or
the Project Engineer. OCSD staff shall attend all meetings. Minutes of meetings and
documentation of phone calls and other communication shall be prepared and submitted with
the design submittals.
CONSULTANT is also responsible for obtaining permits required to complete the design phase
of the project including permits for soil borings, surveying, geophysical testing, testing,
potholing, flow monitoring and/or odor sampling. Traffic control is required when in the public
right-of-way and shall be provided by the CONSULTANT.
Agency Coordination
Coordination between agencies, including but not limited to City of Seal Beach, the Navy, and
OC Healthcare Agency, will be necessary throughout the project. Coordination may include but
is not limited to: attending design, landscaping and architectural coordination meetings and
reviewing others design plans to insure they do not conflict or restrict the use of or access to
the new pump station.
Traffic Control
CONSULTANT shall prepare and submit all traffic control plans and obtain applicable
encroachment permits to support investigative activities such as potholing, sampling,
exploratory excavations, geophysical, geotechnical investigation, land surveying, access to
manholes, and obtain approval from the governing agency/city.
Task 2.2.1.13 Design Memo 13 - Construction Phase Implementation,
Constructability Issues, Cost and Schedule
This Design Memo shall address issues affecting and affected by the implementation of the
proposed project. Contents of the Design Memo shall include the following issues:
Identification of Adjacent Projects
The CONSULTANT shall identify and describe projects which might impact or be impacted by
this project. Adjacent projects may include OCSD and any other known non-OCSD project that
might require coordination with the project. The description shall document spatial aspects of
the adjacent projects, their schedule, and any other interdependencies. The Design Memo
shall describe the type of coordination required to minimize negative impacts on all of the
projects.
Preliminary Construction Sequencing Plan.
The plan shall include the following material:
• Description of sequencing constraints and the reasons for those constraints.
• Implementation alternatives that might expedite construction and commissioning, avoid
sequencing constraints, and/or mitigate schedule and cost risks.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 36 of 91
• A detailed narrative describing a likely sequence for how construction and
commissioning would be completed. The purpose of the narrative is not to decide
exactly how the project should be completed, but to demonstrate that there is at least
one viable method to complete the work, and to clarify what risks may be associated
with that plan. The narrative should include sequential graphics clearly describing how
the work can be phased.
• A CPM construction schedule showing in the interrelationships of the elements of the
project. The schedule shall be prepared using software intended for schedule projects.
Examples of acceptable software packages include Microsoft Project and Primavera.
Review of Constructability Issues
The Design Memo shall describe all project-specific issues that might impact bidding,
construction, and commissioning. The Design Memo shall describe the following aspects of
each issue:
• The consequence of the issue occurring.
• The likelihood that the issue will occur, including what factors would cause it to occur, or
not.
• Suggested mitigation measures and when mitigation measures might be implemented.
• Potential project changes and approaches that may be warranted to address the issue.
Temporary Facilities During Construction
CONSULTANT shall identify in what instances such facilities are required or reasonably
warranted and present those instances with implementation plans and construction sequencing
constraints to OCSD for consideration. CONSULTANT shall provide drawings and recommend
specifications to be included in the Bid Documents that bidders understand what is required to
provide and potentially operate the temporary facilities and that the reliability and performance
of the facilities will meet OCSD's needs and reasonably mitigate construction risks. Examples
of potential temporary facilities include:
• Temporary odor control facilities
• Temporary noise abatement
• Temporary connections to facilitate start-up and testing
• Temporary piping to phase the replacement of the utilities
• Temporary standby power or temporary electrical equipment to accommodate
modifications to SCE incoming power feed, relocation or replacement of the existing SCE
transformer, the transfer of electrical loads from existing electrical equipment to new electrical
equipment and the phasing of the electrical equipment installation.
• Temporary communications
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 37 of 91
Temporary Handling of Flow
CONSULTANT shall design measures for the temporary handling of flows to be implemented
by the Contractor during construction considering OCSD's goal of zero sewage spills. This
design memo shall describe any pumped bypasses, gravity bypasses, diversions, plugs,
shutdowns, connections/tie-ins, etc.
If existing facilities such as valves, gates, stop logs, etc. are being considered for use for
shutdowns or diversions, this design memo shall include a plan for testing those facilities
during Phase 3 - Design to verify that they will function adequately for the purpose. If testing
cannot be performed, CONSULTANT shall identify the risks associated with using the facility
for bypassing, along with contingency plans and mitigation measures to be implemented if they
are found not function adequately during construction.
The design memo shall include the following information for each identified bypass:
• Bypass pipe size, material, redundancy, location, protection, traffic issues, etc.
• Bypass pump sizing requirements, redundancy, monitoring, operation, maintenance,
etc.
• Plugging and flow-through plug sizing.
• Diversion requirements including manhole level monitoring requirements.
• Any other descriptions required to confirm that the proposed bypassing approach is
viable and ready for further development during detailed design.
Preliminary Design Construction Cost Estimate
The CONSULTANT shall prepare an AACE International Class 3 cost estimate per OCSD's
Engineering Design Guidelines, Chapter 01. A sample construction cost estimate format is
provided in Exhibit 05.
Data used to prepare the cost estimate, including vendor quotations, shall be included as an
attachment to this Design Memo.
Demolition of Equipment and Instrumentation Databases (EIDs)
CONSULTANT shall identify all equipment and instruments listed in the existing EIDs that will
be demolished. The identification shall be noted in the MS Excel spreadsheets to be submitted
with the PDR.
Task 2.2.1.14 Design Memo 14 - Facility Operation and Maintenance
This design memo shall include the following material:
• Sampling provisions, with references to the Process Flow Diagrams, including the
proposed nature of the sampling (grab, composite, flow-weighted composite), and the
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 38 of 91
anticipated frequency of sampling. This topic will require the involvement of OCSD
Operations and Environmental Compliance staff.
• Operating Philosophies which include process control descriptions with information on
normal, abnormal, and emergency operating criteria including an additional operating
philosophy to be used during the interim period prior to new Los Alamitos Sub Trunk
Extension pipe construction. See Engineering Design Guidelines, Appendix A, Section
A.3.7 "Operating Philosophy" for requirements.
• System failure mitigation analysis. This analysis shall look at different failure modes of
the critical mechanical, electrical, instrumentation, and control systems. Critical
systems are those systems that would prevent the pumps from pumping if they failed.
For each failure mode, a strategy to respond and remedy the failure shall be proposed.
This list of failure modes shall be carried into final design, updated, modified, and
submitted with each submittal.
• Develop a strategy for removal and replacement of each piece of equipment and pipe
segment with regards to pump room layout and crane system. Include strategy for
accessing equipment safely during routine maintenance.
• Standard Operating Procedure for future planned total pump station bypass. Include list
of all material and equipment necessary as well as recommendation for equipment and
material purchases necessary to achieve total bypass.
• Preliminary assessment of O&M staffing requirements, consisting or identifying labor
hours and types of staff(see Engineering Design Guidelines, Appendix A, Section
A.3.11 "Asset Management Plan" for requirements).
o Include list of anticipated maintenance schedules for equipment
o Include required provisions and access areas for equipment maintenance
Task 2.2.2 Preliminary Design Drawings
Preliminary Design drawings shall be bound into a separate volume. Drawing requirements by
discipline are described In Exhibit 01.
TASK 2.3 —VALUE ENGINEERING ASSISTANCE
CONSULTANT shall participate in a Value Engineering (VE) program as described in the EPA
publication entitled "Value Engineering for Wastewater Treatment Works", dated September
1984. The workshop will be managed primarily by an independent VE consultant hired by
OCSD.
Examples of topics that may be covered in the Value Engineering Study include: project
concepts, operations requirements, maintenance requirements, user friendliness and safety,
possible project improvements, cost saving measures, public nuisance issues, site access,
safety, and constructability.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 39 of 91
2.3.1 Workshop Participation
The VE workshop will be held by the VE Consultant at an off-site location in or around the City
of Fountain Valley, California, over a period of three (3) days as follows:
• CONSULTANT shall prepare all documentation to be reviewed at the workshop and mail the
materials to all VE workshop participants at least one (1) week prior to the workshop.
• The morning of Day One (1) shall involve a detailed presentation by CONSULTANT to the VE
Consultant and OCSD staff regarding the design and construction project to cover the design
concepts for each project element. The presentation shall be followed by a site walk. A
question and answer session shall follow and continue through lunch which will be arranged for
and provided by the VE Consultant. OCSD stakeholders may also be available to answer
questions.
• During the afternoon of Day One, CONSULTANT shall give a detailed presentation to the VE
Consultant and OCSD staff regarding the design and construction project schedule and a
history of the decisions which limit the project and its sequencing. A question and answer
session for this presentation shall follow. OCSD stakeholders may also be available to answer
questions.
• Day Two (2) will be a work day for the VE Consultant. At least one designated individual from
the CONSULTANT shall remain to answer questions and gather additional information that the
VE Consultant might need. OCSD stakeholders may also be available to answer questions.
• The morning of Day Three (3) will be reserved for the VE Consultant to formulate their
recommendations in preparation of their presentation that afternoon to CONSULTANT and
OCSD staff. At least one designated individual from CONSULTANT shall be available again to
help the VE Consultant in their efforts. OCSD stakeholders may also be available for a
discussion. The afternoon presentation by the VE Consultant will outline their
recommendations that are anticipated to be the body of the VE report. A designated individual
from VE Consultant will record the comments and take notes from the workshop to document
the process.
Task 2.3.2 Review of Value Engineering Recommendations
CONSULTANT shall evaluate the VE Report recommendations, conduct additional engineering
analyses as determined by OCSD, and meet with OCSD to discuss the results of the
engineering analyses and incorporation of all additional recommendations into a Final VE
Report. CONSULTANT shall assume an allowance of 200 hours for this task.
TASK 2.4— NOT USED
TASK 2.5 - PERMITTING ASSISTANCE
CONSULTANT shall provide all the labor and services to obtain all required permits and
signatures from affected agencies on OCSD's behalf prior to the bidding phase.
CONSULTANT shall prepare all permit applications, including plans and exhibits required by
the issuing agency, and shall furnish the required number of copies of all plans and exhibits,
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 40 of 91
and attend meetings with permitting agencies at the request of OCSD. OCSD staff will sign all
applications.
CONSULTANT shall obtain the services of a Permitting/Right-of-Way Specialist (Specialist)
who will be responsible for coordinating, negotiating, advising, and overseeing the entire
process. Multiple Specialists for different permits are acceptable. Each Specialist must have
experience in the applicable area. The Specialist will be responsible for coordinating and
communicating with the granting entity, and ensuring the CONSULTANT is providing all of the
required information at each phase of a submittal. The CONSULTANT shall provide full
support to the Specialist and will be involved in face to face meetings during each design
phase (Preliminary and Final Design Phases). The CONSULTANT's Project Manager shall be
responsible for managing the Specialist. Below, the use of the word CONSULTANT also
implies the Specialist. It is not required that a Specialist be a subconsultant. However, an "in
house" Specialist must display extensive experience in the area of importance and should not
be the Project Manager.
CONSULTANT services related to Permitting Assistance may span across Phase 2 —
Preliminary Design and Phase 3 - Design. For all applicable Project Elements of this Scope of
Work, CONSULTANT shall provide Bid Documents that ensure that the facility features and the
facility performance, and construction procedures comply with all conditions of existing permits
and permits required to construct this project.
With the exception of construction contractor-furnished permits, OCSD staff will execute all
applications. All permit fees will be paid directly by the OCSD and will not be part of
CONSULTANT's fee.
Task 2.5.1 SCAQMD Permitting
CONSULTANT shall provide assistance to OCSD in obtaining the South Coast Air Quality
Management District (SCAQMD) permits for the project. The CONSULTANT shall provide
completed SCAQMD permit application forms and supplemental information packets for an
onsite generator, a chemical dosing system, and onsite odor treatment.
2.5.1.1 Demonstration of Compliance with New Source Review for Criteria
Pollutants (SCAQMD Reg. XIII)
Emissions Estimation: CONSULTANT shall estimate emissions of criteria pollutants in terms of
both concentrations and mass rates to determine if there is an increase in "uncontrolled"
emissions (mass rates) from the project. CONSULTANT may utilize air sampling data
previously collected by OCSD. If OCSD's data is not adequate, CONSULTANT shall perform
source tests and/or conduct fate-transport modeling. CONSULTANT shall submit the emission
estimates to OCSD for approval prior to proceeding with the subsequent work.
Best Available Control Technology (BACT): If there is an increase in "uncontrolled" emissions
(any amount for NOx and CO and greater than 1 lb./day each for VOC, NH3, and PM10),
CONSULTANT shall evaluate and determine BACT for the affected pollutant(s).
Air Dispersion Modeling: If the net increase (uncontrolled or controlled if air pollution control
system is employed) in NOx, CO, and PM10 emissions are greater than the allowable
emissions as established in the SCAQMD Rule 1303 Appendix A: Table A-1, CONSULTANT
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 41 of 91
shall conduct air dispersion modeling to demonstrate that the project will not exceed the
ambient air quality standards as listed in the SCAQMD Rule 1303 Appendix A: Table A-2.
Prior to conducting this task, CONSULTANT shall submit the proposed modeling methodology
for OCSD's acceptance.
CONSULTANT shall use EPA's AERMOD dispersion software. OCSD has an existing ISCST
model built for a previous odor modeling project which requires substantial revisions to correct
deficiencies and to update structures built since the model was last updated. CONSULTANT
may use the data in the existing model, provided CONSULTANT verifies the accuracy of the
data.
2.5.1.2 Demonstration of Compliance with New Source Review for Air
Toxics (SCAQMD Rule 1401)
Emissions Estimation: CONSULTANT shall estimate emissions of Toxic Air Contaminants
(TACs) in terms of both concentrations and mass rates for each of the TAC listed in SCAQMD
Rules 1401 and 1402 — "Proposed List of Air Toxic Target Compounds for POTW."
CONSULTANT shall submit the emission estimates to OCSD for acceptance prior to
proceeding with the subsequent work.
Air Dispersion Modeling and Health Risk Assessment: If there is an increase in emissions of
any TAC, CONSULTANT shall conduct air dispersion modeling and health risk assessment to
demonstrate that the project will not result in an increased Maximum Individual Cancer Risk
(MICR) greater than one-in-one million (1.0 x 10-6). Prior to conducting this task,
CONSULTANT shall submit the proposed modeling methodology for OCSD's acceptance prior
to conducting the work.
Best Available Control Technology for Toxics (T-BACT): If the MICR from the project is greater
than one-in-one million (1.0 x 10-6), CONSULTANT shall evaluate and determine the T-BACT.
The air dispersion modeling shall be conducted using the EPA's AERMOD dispersion software.
The health risk assessment shall be conducted per SCAQMD's latest "Risk Assessment
Procedures for Rule 1401 and 1402.
2.5.1.3 Demonstration of Compliance with SCAQMD Rule 1403
If the Hazardous Material Surveys determine the presence of asbestos, CONSULTANT shall
adhere to AQMD Rule 1403 to limit asbestos emissions during building and demolition
activities.
2.5.1.4 Demonstration of Compliance with Odor Nuisance (SCAQMD Rule
402)
The results of the foul air characterization and odor dispersion modeling conducted under this
task may be used to demonstrate that the project complies with SCAQMD Rule 402.
2.5.1.5 Planning and Design Strategies for Air Pollution Control System
If an air pollution control system is required for BACT, T-BACT, and/or Odor, CONSULTANT
shall be responsible for planning and design strategies to meet regulatory and OCSD
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 42 of 91
standards and perform any additional air dispersion modeling to determine the efficacy of the
proposed air pollution system. All exhaust stacks, vents, and sample ports required shall meet
SCAQMD's Guidelines for Construction of Sampling and Testing Facilities.
2.5.1.6 Demonstration of Compliance with SCAQMD Rule 212
If there is a K-12 school within 1,000 feet of the project, CONSULTANT shall notify OCSD for
further instruction.
Task 2.5.2 Navy Permitting
CONSULTANT shall provide assistance to OCSD in obtaining the permits for the project
(license for non-federal use of Dept of the Navy Real Property for survey aerial targets along
Seal Beach Blvd and perhaps geotechnical borings, construction permit, right-of-entry permit
for secondary security fence, groundwater management, etc.).
Task 2.5.3 City of Seal Beach Permitting
CONSULTANT shall provide assistance to OCSD in obtaining the City of Seal Beach
encroachment permits for project construction, as well as permits for survey work, potholing,
and geophysical investigations. The project shall be processed through the City of Seal Beach
to ensure Planning, Environmental, Utilities, Landscape Maintenance, Fire, and Public Works
concerns are incorporated. Obtain an encroachment permit. The CONSULTANT shall
assume a minimum of four submittals. The first preliminary submittal shall be at the Draft PDR
stage. Formal submittals with traffic control plans shall be at DS3.
Task 2.5.4 Coastal Commission Permitting
CONSULTANT shall provide assistance to OCSD in obtaining the Coastal Commission permit
for the project. Assume submission of Coastal Commission Exemption Request including
preparation of application form, cover letter and plans, and making follow up calls until permit
exemption is received.
Task 2.5.5 Stormwater Permitting
CONSULTANT shall provide assistance to OCSD in obtaining the Stormwater permit for the
project. CONSULTANT shall determine and specify the preliminary Risk Level and Project
Type using the California State Water Resources Control Board's Storm Water Multiple
Application and Report Tracking System (SMARTS) based on the R-Factor obtained from US
EPA's online Rainfall Erosivity Factor Calculator for Small Construction Sites. CONSULTANT
shall determine which OCSD master specification is appropriate for use.
TASK 2.6 - PROJECT MANAGEMENT
CONSULTANT shall be responsible for managing CONSULTANT's project execution,
schedule, budget, subconsultants, and coordination with other projects. The following project
management requirements apply to both Phase 2 — Preliminary Design and Phase 3 - Design.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 43 of 91
Task 2.6.1 Project Management Plan
CONSULTANT shall prepare a Project Management Plan (PMP) prior to beginning technical
work on the project. The purpose of the PMP is to ensure that the work is properly planned so
that:
• The resources are efficiently used to complete the project scope accomplish the project
objectives.
• The work is planned to meet the specified schedule while providing appropriate
opportunities for OCSD input.
• Quality control and quality assurance measures are planned and implemented to meet
OCSD's expectations.
The PMP shall focus on project-specific information and be as concise as possible to document
the required information. Where CONSULTANT has a standard procedure for some activity,
that procedure shall be referenced, and not repeated in detail.
Task 2.6.2 Project Management Progress Meetings
CONSULTANT shall conduct monthly project management meetings with OCSD's Project
Manager and the CONSULTANT's Project Manager. The purpose of the meetings will be to
review CONSULTANT's Progress Report. Meetings should be arranged so that the most
recent Progress Report is available for the meeting. Other meetings shall be scheduled on an
as-needed basis.
Task 2.6.3 Project Schedule
CONSULTANT shall create a detailed project schedule using a Critical Path Method approved
by OCSD Project Manager. The schedule shall be cost loaded and capable of calculating
earned value. The schedule shall include milestones for all dates listed in Section III — Project
Schedule. The schedule shall be based on the same work breakdown structure used for
estimating earned value as described in Progress Reports. Schedule updates shall be
submitted with the monthly Progress Report.
At a minimum, the schedule shall indicate the following:
• Projected start date and finish date for each activity
• Each project task and subtask in the WBS with predecessors and successors
• Major meetings and workshops
• Physical percent complete for each activity in the WBS and percent complete by Phase
CONSULTANT shall prepare planned, actual and earned value curves for the Baseline
Schedule and for monthly updates. Monthly updates shall also include Cost Performance
Index (CPI) and Schedule Performance Index (SPI) calculations.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 44 of 91
Task 2.6.4 Project Logs
CONSULTANT shall produce and maintain the following logs through the course of the project:
Project Decision Log. The project decision log shall track decisions made during workshops
and meetings, and as a result of OCSD review of deliverables. The log shall include the date
of the decision, the title of the meeting where it was made (if applicable), a description of the
decision, and a brief summary of the impacts.
Action Item Log. The action item log is used to track action items generated during meetings.
Action items may only be assigned to members of the OCSD or CONSULTANT teams. If
action is required by a different party, the action item shall be assigned to the person on the
team to track who will track the action item with that person. The action item log is not
intended to include normal CONSULTANT tasks, nor to include comments on deliverables.
The Action Item log shall include a tracking number coded to the date, a date it was created, a
description of the action required, the lead person, and the date it was resolved. If action is
required by more than one person, the person who will be asked to coordinate that action shall
be listed.
Design Issues Log. The Design Issues log shall list general comments and concerns raised by
OCSD staff during project meetings. An example of a design issues would be a request raised
during Preliminary Design for a particular type of hose bibb to be used during construction.
Such detail is not usually provided during Preliminary Design, so the comment would be
tracked on the Design Issues Log to be verified prior to completion of the detailed design. This
log is not intended to track OCSD comments on submittals. The log shall include a very short
description of how the design issue will be addressed. The Design Issues log will be used
during review of major submittals to confirm that the issue has been appropriately addressed.
Meeting Log. See Task 2.8 Workshops and Meetings, Workshop and Meeting Planning.
Risk Management Log. See Task 2.7 — Risk Management, Risk Mitigation Measure Log
Task 2.6.5 Progress Reports
CONSULTANT shall submit monthly progress reports at the same time as monthly invoices
that include the following contents:
• Work activities completed to date, in the current reporting period, and projected for the
coming month.
• A brief description of outstanding issues and their potential for impact on scope,
schedule (design and construction), budget (design and construction) and quality.
• Potential changes in the project scope or design scope.
• Budget status including estimates of actual costs to date, earned value, costs to
complete, and costs at completion. The budget status over time shall be presented on
a graph with associated tabular data indicating for each month the actual costs
incurred, earned value, and planned value.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 45 of 91
• A discussion of corrective actions to be taken to avoid or mitigate cases where
estimated costs at completion exceed budgets.
• Schedule status, including an updated project schedule as a color hardcopy and as a
native format electronic file.
• A discussion of corrective actions to be taken to avoid or mitigate cases where the
project schedule is expected to be delayed.
• Updated Project Decision Log
• Updated Action Item Log
• Updated Design Issues Log
• Updated Meeting Log
• Updated Risk Management Log
• Summary of the status of CONSULTANT invoices, including identification of invoices
not yet submitted and submitted but unpaid invoices.
• Overall project budget and schedule completion in graphical format on the same graph.
Show actual budget used, original schedule completion, and actual estimated project
completion on the graph.
• The approved WBS shall form the basis for reporting the status of each Scope of Work
task in the monthly project Progress Report and the project Invoices.
All calculations of earned value and estimates to complete shall be made at the same level of
detail as included in the Cost Matrix and Summary submitted with CONSULTANT's proposal.
Furthermore, for estimating earned value, tasks shall be further broken down to subtasks as
approved by the Project Manager. Progress reports shall include the basis for estimating
earned value for each task and subtask.
Task 2.6.6 Project Invoices
CONSULTANT shall prepare and submit monthly invoices to OCSD no later than the first
Wednesday of the following month. Invoices shall be submitted for every month that work is
being performed, unless OCSD's Project Manager has provided prior approval for combining
the work of two months into a single invoice.
The invoices shall document the man-hours and billing rate for each person that works on the
project. Overhead, profit and any direct costs shall also be shown for each task. As part of the
summary section of the invoice, CONSULTANT shall also include the following information:
• Budget
• Current billing period invoicing
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 46 of 91
• Previous billing period "total invoiced to date"
• Budget Amount Remaining
• Current billing period "total percent invoiced to date"
Although CONSULTANT is required to track costs at the same level of detail as in the Cost
Matrix and Summary for monthly Progress Reports, costs for invoicing shall be grouped into
the following work packages.
Work Package Description Tasks
3146 Preliminary Design All Phase 2 tasks, except those listed above.
3158 Environmental Documentation Task 2.2.1.12
3250 CONSULTANT Services During Tasks 3.6 through 3.10
Design
3251 Design Submittal 1 Tasks 3.1 through 3.4, divided into effort by
design submittal. FDS is charged against
3252 Design Submittal 2 DS3.
3253 Design Submittal 3
3254 Bid Support Services Task 3.5
Approval of an invoice by OCSD requires a Progress Report for the period covered by the
invoice. Payment of an invoice will be delayed until the Progress Report is submitted.
OCSD will provide a sample invoice structure to CONSULTANT at the beginning of the project.
Task 2.6.7 Management of Subconsultants
The CONSULTANT shall be responsible for managing all subconsultants, including the
assignment of scope, management of deliverables and schedules, reporting of progress,
invoicing, and quality control.
Task 2.6.8 Coordination with Other Projects
The project shall be a complete and fully functional facility that is integrated with existing
facilities and coordinated with other construction projects. CONSULTANT shall review reports,
plans and specifications to identify potential conflicts with the following adjacent projects.
The following projects may impact or require coordination with this project:
• 3-62 Westminster Blvd Force Main Replacement Project. This project established
some basis for design of the Seal Beach Pump Station, including peak wet weather
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 47 of 91
design flow, architectural style, liquid and vapor phase odor control, and establishing
that the new SBPS will be built on the existing site, and the existing SBPS will remain in
use for the duration of construction.
• J-120 Process Control Systems Upgrades. This future project will upgrade the existing
Supervisory Control and Data Acquisition (SCADA) Systems for the treatment plants
and pump stations which includes Human Machine Interface (HMI) hardware and
software, SCADA servers, historian, and a select number of Programmable Logic
Controllers (PLCs).
TASK 2.7 - RISK MANAGEMENT
OCSD staff will develop a project-specific Risk Management Plan (RMP) and update the plan
at key points in the project. CONSULTANT shall assist OCSD in managing risks per the tasks
described below. The RMP is intended to cover preliminary design phase, design, and
construction phase risks.
OCSD staff will prepare and manage the RMP documents. CONSULTANT's responsibilities
for preparing the RMP consist of participation in the risk Workshops, maintaining a log of risk
mitigation measures, and providing risk updates in monthly progress reports.
Task 2.7.1 Risk Mitigation Measure Log
Following OCSD's completion of the RMP, CONSULTANT shall prepare a log of all the
mitigation measures recommended in the plan to be implemented. The log is likely to include
measures to be taken during preliminary and final design, as well as during bid phase and
construction. The log is not intended to track mitigation measures that would be implemented
only if and when a particular risk occurs.
The log shall include the following information for each recommended mitigation measure:
• A brief description of the mitigation measure and the risk it is intended to address.
• A description of who has the lead to implement the measure.
• What components of the project design, specification, plans and other documents
would need to incorporate or address the measure.
• The time frame for completing the measure.
• A brief summary of the status of the measure, to be used in on-going updates.
The Risk Mitigation Measure Log will be used for on-going risk management and as a basis of
reviewing CONSULTANT submittals.
Task 2.7.2 Risk Monitoring Updates
Prior to monthly Project Management Meetings, CONSULTANT shall review the RMP and
update the Risk Mitigation Measure Log. The monthly Progress Report shall include a
discussion of the following risk issues:
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 48 of 91
• Identification of all risks included in the RMP that have occurred since the last monthly
report
• Identification of all risks included in the RMP that have been resolved or are no longer a
risk
• Identification of new risks that have occurred or been identified since the last progress
report.
• An update of the Risk Mitigation Measure Log reflecting the status of each
recommended mitigation measure.
The risk discussion in the monthly progress report shall be included in the agenda of the
monthly project management progress meeting.
TASK 2.8 — PRELIMINARY DESIGN PHASE WORKSHOPS AND MEETINGS
CONSULTANT shall hold meetings and workshops throughout the project to keep OCSD
appraised of the job, review work-in-progress, share information, discuss project submittals,
present findings of technical analyses, receive and resolve comments, and obtain decisions
and direction by OCSD staff. This task defines the major meetings and workshops to be held
by the CONSULTANT in accordance with the requirements of OCSD's Engineering Design
Guidelines. CONSULTANT shall also hold additional meetings as required to keep OCSD
apprised of the job, to review work-in-progress, and to receive and resolve comments.
When informal meetings or conference calls are held during the course of the project, the
CONSULTANT shall document all conclusions reached in those meetings by an email to the
OCSD Project Manager and Project Engineer describing the context of the meeting, the
discussions, and the conclusions. The email shall be sent within three workdays of the
information meeting or conference call. Discussions and decisions made without
documentation from an email will not be recognized as having occurred.
Workshop and Meeting Planning
Due to limited OCSD staff availability, some meetings may need to be scheduled up to four
weeks in advance to find a time when all the required OCSD team members are available. On
projects with many meetings, there is also a potential that a meeting will not be held until it is
too late. To prevent this, the CONSULTANT Project Manager shall create and maintain a log
of all anticipated meetings. The log shall also be used to track submission, review and
finalization of agendas and minutes.
The log shall include, as a minimum, the following information for each meeting:
• Subject of meeting. If the meeting is specifically included in the scope, use that title.
Provide enough of a description that no two meetings have the same exact subject
description.
• Scheduling Reference. Examples might include "four weeks after Kickoff Meeting",
"Upon submittal of DM 5", or"one week after receipt of the draft DM."
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 49 of 91
• Date. If the meeting is too far in the future to schedule, indicate that this date is
tentative.
• Date Minutes Drafted. This should be the date that the draft minutes were transmitted
to OCSD.
• Date Minutes Reviewed. This should be the date that OCSD transmitted its comments
on the minutes or indicated that there were no comments on the minutes.
Workshop and Meeting Agendas
CONSULTANT shall submit an agenda to OCSD for review at least one week prior to each
meeting and workshop. The agenda shall include the following:
• Topics: A listing of each topic to be covered with sufficient detail so that OCSD
attendees can reasonably determine if their participation is needed or not. A one-line
description is not typically sufficient for the purpose. The topic description shall include
what information will be presented, and what decisions will be needed.
• Timing: The proposed timing of each topic on the agenda including the projected start
and stop time for the subject. The purpose of this item is to allow OCSD staff who
cannot attend the entire meeting to attend the portions where they are needed.
• Attendees. The agenda shall include both OCSD and CONSULTANT team members.
The OCSD Project Manager will add the OCSD staff attendees to the agenda prepared
by the CONSULTANT, based on the CONSULTANT's Agenda and the
CONSULTANT's recommendation of which OCSD staff members should attend.
• Meeting time and place. The CONSULTANT shall work with the OCSD PM to set the
meeting date and time. Most meetings will be held at OCSD offices. The OCSD PM
will reserve the conference room.
• A preliminary list of material to be provided at the meeting.
Materials to be used by the meeting attendees to prepare for the meeting shall be sent with the
meeting agenda.
The CONSULTANT shall transmit to the OCSD Project Manager the following by the time of
the meeting:
• Hard copies of the agenda, one for each attendee
• One sign-in sheet with the names of attendees pre-listed.
• Native electronic files used for the presentation. With the exceptions noted below, hard
copies of presentation materials will generally not be required. The OCSD Project
Manager will make the electronic files available to the OCSD project team internally.
• Hardcopies of all materials that cannot be easily viewed when projected on a screen.
Examples might include design drawings and spreadsheets.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 50 of 91
Meeting Minutes
CONSULTANT shall transmit the minutes to the OCSD Project Manager within three business
days of the meeting in MS Word format using OCSD's template, or an approved substitution.
CONSULTANT shall also update and transmit the Action Item Log, Decision Log, and Design
Issues Log with the minutes.
The OCSD Project Manager will distribute the minutes for internal review. If there are no
OCSD comments on the minutes, they will be considered final. If there are comments, the
OCSD Project Manager incorporate all appropriate OCSD comments on the MS Word file with
changes tracked. The updated MS Word file will be transmitted back to CONSULTANT. If
CONSULTANT has no comments on the OCSD edits, the minutes will be considered final. If
CONSULTANT has further comments on the OCSD edits, those comments should be
discussed with the OCSD Project Manager.
Informal Meeting Requirements
Informal meetings such as office meetings shall be recorded as follows:
• CONSULTANT shall notify the OCSD Project Manager/ Project Engineer prior to the
meeting.
• CONSULTANT shall prepare minutes for the meeting.
• The minutes shall be submitted to the OCSD Project Manager/Project Engineer.
• After review and modification, the minutes will be filed as a formal record of the
meeting.
• Meetings that do not follow this procedure will not be recognized as having occurred
CONSULTANT shall prepare for all telephone and teleconferencing meetings in the same
manner as outlined above.
A copy of all comments on project issues obtained by CONSULTANT from OCSD staff without
direct OCSD Engineering Project Manager's involvement shall be submitted for the Project
Manager's approval within three business days of receipt.
Task 2.8.1 PDR Production Workshops
Task 2.8.1.1 Predesign Kickoff Workshop
A four-hour project kick-off meeting shall be held with OCSD staff to introduce principal
members of OCSD and CONSULTANT's teams. The discussion topics shall include: OCSD
responsibilities, CONSULTANT's responsibilities, invoice procedures, personnel badges,
parking, site access, CONSULTANT's Scope of Work, detailed project schedule with
milestones, Work Breakdown Structure requirements, and OCSD confined space and other
safety policy training.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 51 of 91
CONSULTANT shall also establish contact with OCSD Project Team participating in this
project. CONSULTANT shall work in partnership with the Project Team which shall provide the
information and input the CONSULTANT shall use to perform the engineering services per the
Scope of Work.
Task 2.8.1.2 — Preliminary Design Risk Management Workshop
A Preliminary Design Risk Management Workshop will be held at least 4 weeks prior to
submittal of the Draft Preliminary Design Report. The Workshop will be utilized to:
• Identify key project-specific risks
• Characterize the nature of the impact of each risk should it occur
• Characterize how likely the risk is to occur
• Identify potential mitigation strategies that should be implemented or be ready to be
implemented to address each risk.
The Workshop shall be planned and scheduled for a duration of four hours and will be held at
OCSD offices. CONSULTANT or Moderator shall prepare the agenda, all appropriate
presentation materials, and minutes for the Workshop. The minutes shall include sufficient
information for OCSD to populate the project risk register to be included in the RMP.
Task 2.8.1.3 PDR Constructability Workshop
A constructability workshop shall be held prior to the submittal of the draft PDR to identify any
fatal flaws in the design relative to constructability. Some of the subjects that shall be covered
in this workshop include the following: conflicts between design disciplines, geotechnical
considerations, construction sequencing, power outages, equipment shutdowns, viability of
equipment relocation, safety, operational requirements, access for maintenance, size-critical
equipment requirements and constraints, permitting, public nuisance issues, other local
conditions and constraints.
This workshop shall be held at OCSD facilities and shall generally be four to six hours in
length. OCSD and CONSULTANT staff shall attend this workshop.
CONSULTANT shall be responsible for completing the following tasks relative to the workshop:
• Prepare package for constructability review workshop participants. The package shall
consist of detailed plans and specifications and other information selected by
CONSULTANT.
• Prepare presentation on the project.
• Summarize the constructability review workshop comments and action taken on each
comment in a memorandum.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 52 of 91
• All comments and recommendations of the workshop shall be incorporated into Design
Memo 13 - Pump Station Construction Phase Implementation, Constructability Issues,
Cost and Schedule and the Bid Documents at no additional cost to OCSD.
Task 2.8.1.4 PDR Review Workshops
The following workshops will be held to review the draft Preliminary Design Report
Draft PDR Presentation Workshop
This workshop shall be held immediately following delivery of the Draft PDR. The purpose of
the meeting is for the CONSULTANT to describe the various findings in the report, with a
particular emphasis on the organization of the PDR, and anything that is new or has changed
from earlier submittals and meetings.
The CONSULTANT staff required at this workshop shall include:
• Project Manager
• Project Engineer
• Lead Mechanical Engineer
• Lead Electrical
• I&C Engineer
• Lead Structural Engineer
PDR Validation Workshop
This workshop shall be held after OCSD has transmitted its comments on the Draft PDR and
the CONSULTANT has had sufficient time to prepare preliminary responses to each comment.
The workshop shall cover all comments where:
• The CONSULTANT needs additional direction.
• The comment was a question requiring an answer.
• The CONSULTANT does not recommend making the revision suggested by the
comment.
• The comment would impact the project's or CONSULTANT's scope or schedule.
Following the PDR Validation Workshop, the CONSULTANT shall input their responses to
OCSD comments and submit to OCSD.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 53 of 91
Task 2.8.2 Preliminary Design Phase Meetings
Task 2.8.2.1 Technical Progress Meetings
Technical Progress Meetings shall be held via conference call every two weeks to review
various issues with OCSD's project team. The CONSULTANT shall prepare an agenda and
email it along with the updated Action Log and Decision Log prior to each meeting. Assume
each meeting shall be 1 hour in duration.
Task 2.8.2.2 Project Management Progress Meetings
Refer to Task 2.6.2.
Task 2.8.2.3 PDR Phase Focused Meetings
Focused meetings shall be held throughout preliminary design to discuss specific issues in
detail and generate comments and direction from OCSD staff. For bidding purposes, assume
four 2-hour PDR Phase Focused Meetings.
Meeting lengths shall be as required to cover the topic in question. Depending on subject
matter and attendees, one meeting may cover multiple subjects. CONSULTANT shall
determine how many meetings will be needed to cover these topics. CONSULTANT may
suggest additional topics as necessary. Supplementary meetings may be scheduled with
OCSD staff, as necessary to allow coordination between CONSULTANT and OCSD staff.
Task 2.8.2.4 Stormwater Compliance Meeting
A formal meeting shall be held with OCSD's stormwater compliance staff to review the project
scope and identify all issues during and after construction affecting compliance with stormwater
regulatory requirements and OCSD's policies and practices. Assume one 1-hour meeting.
Task 2.8.2.5 Project Coordination Meeting
A formal meeting shall be held with OCSD's project teams associated with projects 3-62, 3-64
and J-120, to review and identify all issues in which the other projects may impact how this one
is designed. Assume one 4-hour meeting.
Task 2.8.2.6 Permit Agency Coordination Meetings
Meetings shall be held with OCSD's project team and various permitting agencies on an as-
needed basis. Assume four meetings at one hour each.
TASK 2.9 - QUALITY CONTROL
Quality control activities during Design should be budgeted for and charged to the Phase 3
quality control budget.
Submittals that contain gross deficiencies or errors requiring a significant amount of OCSD
staff time for checking will be returned without review until OCSD is satisfied that a thorough
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 54 of 91
CONSULTANT's review, checking and correction for coherence, consistency, spelling, etc. has
been performed.
Quality Control Requirements
The CONSULTANT shall develop a Quality Assurance/Quality Control (QA/QC) Plan for
implementation of the Scope of Work. The CONSULTANT's QA/QC Plan shall be reviewed
and approved by OCSD Project Manager and shall include or reference all the controls
necessary for implementation. As a minimum, the QA/QC Plan shall include the following:
1. Purpose and objective
2. QA/QC Team — Roles and Responsibilities
3. Independent Quality Control (IQC) Team — Roles and Responsibilities
4. The In-house Quality Process
5. QC coordination with OCSD
6. Technical Memo QC process
7. Design submittal QC process
8. Final design documents QC process
QA/QC documentation shall include, but not be limited to, the following:
1. Design Guidelines
2. Calculation Log
3. IQC Comments
4. Discipline Drawing IQC Checklists
5. QC Validation Forms
On a periodic basis, OCSD will conduct an audit of CONSULTANT's work to ensure
conformance with the QA/QC Plan. OCSD shall notify CONSULTANT when these audits will
occur. CONSULTANT shall respond to any OCSD comments made during the audit within two
weeks. If comments are extensive, OCSD may schedule a follow-up audit after the comments
are received.
Acceptance of CONSULTANT professional services shall be based on the result of audits
conducted on the elements of the approved QA/QC Plan and the incorporation or resolution of
comments resulting from these audits. Major elements of the QA/QC Plan shall include the
following:
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 55 of 91
• CONSULTANT shall be responsible for the technical adequacy and quality control of
his or her work.
• CONSULTANT controls shall assure that planning and design inputs are correctly
translated into planning and design documents such as drawings, procedures,
specifications, reports, and calculations.
• CONSULTANT shall be responsible for the physical control, security, and distribution of
controlled documents required for performance of the Scope of Work.
• CONSULTANT's planning and design activities shall be controlled through the review
workshop process, including discipline checks, inter-discipline cross-checks, and
multidiscipline review workshops by an Independent Project Review Team.
TASK 2.10 — COMMUNITY OUTREACH
CONSULTANT shall support OCSD staff during preliminary design utility research (potholing,
geophysical investigations and surveying). Assist with providing graphics, tables and
PowerPoint slides for Community Outreach efforts.
PHASE 3 — DESIGN
All changes in OCSD's Engineering Standards, OCSD's Design Guidelines, and/or changes in
design concepts and facility layouts as a result of OCSD comments that may occur up to
transmittal of OCSD comments on Design Submittal 1, shall be incorporated into the Design by
CONSULTANT with no increase in CONSULTANT's not-to-exceed upper limit on fees. Current
OCSD Design Standards can be found through the following link: http://www.ocsd.com/about-
us/engineeringstandards
TASK 3.1 - BID DOCUMENTS
CONSULTANT shall provide engineering services to prepare biddable plans, technical
specifications, and other Bid Documents as required based on the design concepts and criteria
developed during Phase 2 - Preliminary Design. In this Scope of Work, construction
documents include specifications; drawings; cable, conduit and cable tray schedules;
commissioning plan materials; equipment and instrumentation databases (EIDs); SCADA
access tables (SATs); and bypassing plans
Task 3.1.1 Specifications
Task 3.1.1.1 Contract Agreement, General Conditions and Special
Provisions
CONSULTANT shall review OCSD's standard Contract Agreement, General Conditions, and
Special Provisions, and General Contractor warranty requirements. The CONSULTANT shall
prepare the initial draft of the Bid Submittal Forms—Attachment A Schedule of Prices, and the
Special Provisions, Appendix A Work Completion schedule including the definition of contract
milestones, the number of calendar days to be allowed for each, and a recommended amount
of liquidated damage for not meeting the schedule requirements.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 56 of 91
CONSULTANT shall identify all proposed changes or additions to OCSD's standard warranty
requirements. Any proposed changes and additional warranties will be allowed only upon
review and acceptance by OCSD.
Task 3.1.1.2 General Requirements and Additional General Requirements
OCSD will prepare the General Requirements (GRs) for the project, which will be updated by
OCSD throughout the project. The CONSULTANT shall prepare the Additional GRs which
take the form of Division 01 technical specifications. CONSULTANT shall be responsible for
preparing the Additional GRs and all other technical specifications so that they are consistent
with the GRs provided by OCSD.
In addition, CONSULTANT shall review OCSD's standard GRs and propose revisions via
Additional GRs. OCSD's standard Contract Agreement sets the order of precedence in which
plans and specifications in Divisions 01 through 17 supersede the GRs. Where minor changes
to and deletions of certain GRs are warranted due to particular needs of the project,
CONSULTANT may propose specific revisions to the GRs, subject to acceptance by OCSD's
Engineering and Construction Division Manager.
Specific requirements in OCSD's GRs shall not be duplicated in Additional GRs Specifications.
Only deviations from the GRs and project-specific requirements not addressed in OCSD's
standard GRs shall be included in Additional GRs.
Additional GRs Specifications shall be developed by the CONSULTANT for specific project
requirements and the numbering convention shall be per OCSD's template project Table of
Contents. The following are the minimum Additional GRs topics required for this project:
• Summary of the Work
• Work Restrictions
• Environmental Restrictions and Controls
• Sequence of the Work
• Permits
• Measurement and Payment
• Seismic Design Criteria (for those restraints, supports, etc. to be design by the
Contractor)
• Temporary Facilities
• Site Access
• Mobilization/Demobilization
• Construction photographs and videos
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 57 of 91
• Equipment Shipping, Storage, and Handling
• Hazardous Materials Mitigation and Mold Removal
Task 3.1.1.3 Technical Specifications
CONSULTANT shall be responsible for contents of all technical specifications (Divisions 01
through 17), including edited OCSD Master technical specifications. OCSD's master technical
specifications shall be reviewed in detail, and changes, deletions and additions required by the
project shall be provided by CONSULTANT. CONSULTANT shall be responsible for
developing specifications required by the project that are not found in OCSD's Master
Specifications.
Refer to the "Procurement Alternatives" portion of this Scope of Work regarding sole-source
specification requirements.
Task 3.1.2 Drawings
The CONSULTANT shall prepare construction drawings per OCSD Design Standards including
CAD Manual, Design Guidelines, Master Specifications, and Tagging Procedures.
Task 3.1.3 Building Information Model (BIM)
CONSULTANT shall provide survey and CADD services as required to provide three-
dimensional (3D) building information model (LOD 300)for the drywell that is below ground and
the room directly above the drywell, valve vault if external to the drywell, wetwell, and electrical
room and other areas that are congested with conduits, ductwork and pipes, and other
obstructions. In these areas show all equipment and systems that have a diameter or
minimum cross-sectional dimension of one inch or larger including the mechanical, electrical,
lighting, HVAC, conduits and cable trays, instrumentation, piping, and fire alarm equipment
along with other systems. Show all systems to scale. Three dimensional demonstrations shall
be performed at Workshops. Demonstrations will be for maintenance personnel to display that
all equipment is accessible, operable, serviceable and removable.
Task 3.1.4 Commissioning Plan Materials
The CONSULTANT shall edit OCSD's commissioning specification (Master Specification
section 01810) and prepare the following material to be included in the Bid Documents:
• Operational Readiness Testing (ORT) procedures using OCSD's Commissioning
Procedures Tool (CPT)
• Functional Acceptance Testing (FAT) procedures testing Remote and local automatic
operation
• Reliability Acceptance Testing (RAT) procedures
The CONSULTANT shall also estimate in detail the durations required for pre-commissioning
and commissioning activities.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 58 of 91
Task 3.1.4.1 ORT Procedures
ORT forms are required for every piece of equipment and instrument to be provided on the
project to test Local and Remote Manual operation. OCSD has developed an automated
process to generate ORT procedures using a Commissioning Procedures Tool (CPT). CPT
uses three different documents SAT, Commissioning Design Spreadsheet (CDS) and OCSD
Equipment ORT Templates to produce the ORT procedures. The CDS is an Excel
spreadsheet listing all major equipment and their associated 1/0 signals, instruments and ORT
templates. During the one-hour training session on the use of SAT which will be provided by
OCSD, OCSD will also train on the use of CDS. Exhibit 09 includes examples of a final ORT
procedure, final CDS and a list of OCSD Equipment ORT Templates.
The CONSULTANT shall complete the SAT and CDS. The finalized documents will be used
by OCSD to generate the ORTs need in FDS. If there is no OCSD Equipment ORT Template
for a unique piece of equipment or instrument, a unique ORT procedure shall be developed by
the CONSULTANT. The unique ORT form shall include the step-by-step procedures for
completing the testing and including indication of what the result of each test should be. These
shall include electrical, communication, security, mechanical, HVAC, Fire Protection, network,
and process equipment testing.
Task 3.1.4.2 FAT Procedures
The CONSULTANT shall develop detailed FAT procedures to be conducted during
commissioning. Development of FAT procedures may require the use of temporary equipment
and /or piping. The design of such facilities shall be prepared by the CONSULTANT and
included in the construction drawings and specifications (as P&ID mark-ups, flowing conditions)
identified per commissioning package.
FAT procedures shall be developed for each system impacted by the project to test Remote
and local automatic operation. FAT testing shall be broken into separate procedures based on
the configuration of the system as commissioning packages.
The breakdown and grouping of FAT procedures shall be planned so that all aspects of a
single system can be tested,
• Each step-in procedure shall include required results and sign-off areas.
• Procedures shall include breakdown into systems and sub-systems.
• Include setup requirements for each procedure including valve/gate positions.
• Include text description of each test and check-off forms developed for each test.
• Include description of clean water testing requirements.
• Include temporary equipment required for testing (generators, bypass pumping, pipes,
valves, etc.)
• Include temporary chemicals required for testing.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 59 of 91
• Include description of where and how the Contractor is to obtain and discharge clean
water.
• Include failure mode testing.
• Systems and sub-systems shall include electrical, air, plant water, plumbing, drains,
telephone, intrusion, fire alarm, CCTV, lighting, etc.
• Include minimum time required for each test.
A sample FAT procedure has been included in Exhibit 10.
Specific tag numbers, process values, and ranges, and expected numeric outcomes shall be
included in the FAT procedures. Each step in the procedures shall include required results,
actual results and sign-off areas.
Task 3.1.4.3 RAT Procedure Specification
The RAT procedures shall include Contractor requirements for supporting the RAT.
Procedures shall include all possible operating modes. Procedure shall include failure mode
testing and fail-over testing. Each step-in procedure shall include required results, actual
results, and sign-off areas. Include text description of each test. Include temporary equipment
required for testing (generators, bypass pumping, pipes, valves, etc.). Include temporary
chemicals required for testing and specify which party (OCSD or Contractor) will provide any
chemicals that might be required.
A sample RAT procedure has been included in Exhibit 11.
Task 3.1.5 Equipment and Instrumentation Databases (EIDs)
OCSD will provide a truncated copy of the EID database for CONSULTANT to begin populating
by completing the CONSULTANT-furnished fields for each device. The database shall identify
all new equipment and instruments and all existing equipment and instruments to be deleted
and/or modified under this project. CONSULTANT shall submit the EID database for the
project with information that is typically included in equipment data sheets. (see Engineering
Design Guidelines, Appendix A for Equipment and Instrument Database (EID) requirements.
Task 3.1.6 SCADA Access Tables (SAT)
OCSD uses SAT files to list all analog and discrete monitoring points on the project, filed by
PLC. When existing PLCs are to be modified on a project, the CONSULTANT shall modify a
copy of the database provided by OCSD to reflect the new equipment and demolition of
existing facilities. (see Engineering Design Guidelines, Appendix A, Section A.3.14 "SCADA
Administration Tool (SAT)" for requirements). A one-hour training session on the use of SAT
will be provided by OCSD.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 60 of 91
TASK 3.2 - DESIGN SUPPORT DOCUMENTATION
Task 3.2.1 Design Information
CONSULTANT shall include the following material with each Design Submittal:
• CONSULTANT shall maintain the Project Logs specified under Phase 2 Project
Management through Phase 3 as well. Current copies of all logs shall be included with
each Design Submittal.
• Written response log to OCSD comments on the previous submittal.
• CEQA and Regulatory Compliance Matrix. This matrix shall list each applicable CEQA
mitigation requirement and all known permit requirements with the corresponding
description of how each requirement is to be satisfied. Measures to satisfy
requirements might be in the GRs, Additional GRs, particular specification
requirements, or actions taken separately from the construction contract.
• Calculations
• Draft or final Geotechnical Reports not submitted in the previous submittal and those
revised since the previous submittal.
• Proposed list of suppliers to be named in the specifications for major equipment
• Draft or final Fire Protection Reports not submitted in the previous submittal and those
revised since the previous submittal.
• Draft or final Field Findings Reports not submitted in the previous submittal and those
revised since the previous submittal.
• Equipment data sheets
• Instrument data sheets
• Equipment catalog cuts and vendor quotations.
• All memos that may be been prepared since the previous submittal was delivered.
• The CONSULTANT shall develop language in the Division 11 Technical Specifications
that requires the pump manufacturers to utilize computerize analysis to validate that
their proposed pumps operate within an acceptable harmonic frequency range, prior to
fabrication.
Task 3.2.2 Facility Operation and Maintenance
The CONSULTANT shall update operating philosophies as the design progresses. Operating
philosophies are anticipated to be utilized for the electronic Operations and Maintenance
Manuals to be prepared during construction. See Engineering Design Guidelines, Appendix A,
Section A.3.7 "Operating Philosophy" for requirements.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 61 of 91
The CONSULTANT shall update estimates of Operations and Maintenance staffing
requirements per Engineering Design Guidelines, Appendix A, Section A.3.11 " Asset
Management Plan."
The CONSULTANT shall prepare sketches of the proposed graphic screens for each process
area. OCSD will develop the SCADA screens from these sketches at a later date.
Task 3.2.3 Electrical Design Documentation
CONSULTANT shall provide the following electrical design information:
• OCSD will update the calculations for the short circuit analysis, load flow/voltage drop
study, motor starting study, preliminary settings for the protection device and
coordination study, and preliminary arc flash analysis and approach recommendations.
The CONSULTANT shall provide OCSD with any revisions to the SCE incoming short-
circuit information, single line diagram, circuit breaker ratings, and cable sizes and
lengths.
• Updated Load List for all equipment.
• For all motor control centers and switchgear include documentation from at least three
suppliers clearly showing each manufacturer's space requirements for their equipment.
The purpose of this requirement is to confirm that sufficient space has been provided in
electrical rooms for the largest equipment that might be supplied. If the largest
equipment cannot be accommodated in the available space, CONSULTANT shall
specify space restrictions in the technical specifications, provided the space restriction
does not unduly limit the number of suppliers who can supply the required equipment.
• Lighting calculations.
• Standby generator sizing calculations.
• Duct bank cable pulling tension, derating and cable tray fill calculations.
• Plans that show electrical, electronic, alarm, and telephone conduit and cables that
pass through an existing area to be demolished but serve facilities which remain in
service after the project is completed.
Task 3.2.4 Instrumentation and Controls
The Process and Instrumentation Diagrams (P&IDs) are to act as a "master document" in that
the P&ID is assumed to be correct and all other documents are synchronized to them. (see
Exhibit 01 - Engineering Design Guidelines, Appendix A, Section A.2.18 "Process and
Instrumentation Diagrams (P&IDs)" for requirements). Example P&IDs are presented in
Exhibit 12 of this Scope of Work.
Process control strategies shall be written and revised to match the latest P&IDs. An example
Control Strategy is provided in Exhibit 13. Control strategies/operating levels shall be
determined for standard PLC control, and for occasions when PLC control is lost.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 62 of 91
Datasheets for major instruments, final control elements & safety critical instrumentation shall
be provided. Typical datasheets with tables for all other instrumentation shall be included with
the associated instrument specifications.
Task 3.2.5 Construction Cost Estimates
CONSULTANT shall provide Construction Cost Estimates with each Design Submittal starting
with Design Submittal 2 per OCSD's Engineering Design Guidelines, Chapter 01, Section
01.4.6 "Construction Cost Estimate."
Task 3.2.6 Construction Schedule
The CONSULTANT shall provide a Preliminary Construction Schedule in Gantt chart format
using scheduling software such as Primavera Project Planner (P3) or Microsoft Project.
For DS1, the construction schedule prepared for the Preliminary Design Report may be
updated based on changes since the PDR, but at the same level of detail.
For DS2 and later submittals, more information shall be included in the schedule. The goal is
to develop a realistic schedule based on project information, not a "rule of thumb". The
construction schedule shall be based on the commissioning documents prepared for the
project as well. CONSULTANT shall engage the services of a least one construction individual
to review the quantity takeoffs from CONSULTANT staff and use this information to assist in
the development of the detailed construction schedule. CONSULTANT may use their own staff
if they are qualified or hire a Subconsultant to assist in this activity.
Task 3.2.7 Procurement Alternatives
Specifications shall comply with state law concerning limiting product sources for all equipment
and material to be procured for construction of this project. Unless indicated otherwise in the
Engineering Design Guidelines or in OCSD's Master Specifications, the Project Specifications
shall not be written in a manner that limits a Contractor to a sole source. This shall mean that,
unless indicated otherwise in the Engineering Design Guidelines, in OCSD's Master
Specifications or in Section V of this Scope of Work "Project-Specific Deviations..." ,
CONSULTANT shall specify for each product "EITHER" no specific manufacturer"OR" at
least two supplier's products and an "or equal". CONSULTANT shall provide
recommendations regarding the items that should be base bid (e.g., selected pieces of
equipment and materials).
When a single manufacturer is known and there is no known "equal", it shall be so stated in the
design documents.
OCSD may elect to obtain equipment from a sole-source supplier. CONSULTANT shall
develop a scope of supply for the sole-source equipment and obtain a not-to-exceed price from
the equipment supplier. This information shall be included in the Bid Documents.
Equipment that may be needed to be obtained from a sole source supplier for this project
includes:
• Pumps
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 63 of 91
• Access card readers
• Cyber key lock systems
• Composite manhole lids
• Wet well and manhole liner
• Cisco networking equipment
• Programmable logic controllers (PLCs)
• Power monitoring equipment
• Network routers
OCSD may elect to pre-quality key equipment which is essential to the project. CONSULTANT
shall delineate any products that need to be pre-qualified or pre-purchased and provide the
following services to assist with the pre-qualification process:
• Research and prepare a list of known suppliers.
• Prepare a Request for Qualifications to be mailed by OCSD to all known suppliers.
• Evaluate qualifications received by OCSD for conformance with project specifications.
• Advise OCSD of suppliers who meet the qualifications.
• Assist OCSD staff in preparing materials to be presented to OCSD Board of Directors.
• Prepare a draft letter to be sent by OCSD to advise all suppliers of their qualification
status.
• Assist the OCSD with response to protests by equipment vendors in the form of
providing project documentation and responding to OCSD's questions.
Task 3.2.8 Final Design Report
A Final Design Report shall be added as an addendum to the PDR, addressing significant
changes made during Phase 3 Final Design from that which was proposed in the finalized
PDR. This Final Design Report shall include all final calculations, an updated Executive
Summary and Transmittal letter.
TASK 3.3 - SPECIALTY SERVICES
Specialty services shall be provided by the CONSULTANT or an appropriately qualified
subconsultant. In any case, the CONSULTANT shall be responsible for managing all
subconsultants, including reviewing their work products prior to submission to OCSD.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 64 of 91
Task 3.3.1 Topographic Survey Services
The CONSULTANT shall prepare topographical survey for the work required during the
beginning of the preliminary design phase. Limits of the survey shall include at least Westside
Pump Station property, 120-foot wide swatch extending along the gravity sewer and force main
alignment from Westside PS to Seal Beach PS, where it crosses Old Ranch Parkway, private
property, and CA-22/405, the entire ROW of North Gate Road and Seal Beach Blvd to the
south edge of Westminster Blvd, Seal Beach PS property and eastward 50-feet into the Naval
Weapons Station property and along Westminster Blvd, and 50-feet north of Seal Beach PS
property into the Naval Weapons Station property.
CONSULTANT shall conduct field and aerial surveys as required. Topographic information
used on the construction plans shall be generated from a field survey and an aerial mapping
process. OCSD will not provide the aerial survey information to the CONSULTANT for use on
the project.
Prior to beginning design, CONSULTANT shall prepare the scope of work for field and aerial
surveys required for all applicable project elements. OCSD will establish both vertical and
horizontal control for the project. The field survey shall be used to establish both horizontal
and vertical alignment of the facilities and shall note all survey monuments, topographic
features, property lines, and elevations. The basis of bearings and benchmarks shall be
indicated on the drawings. Control shall meet or exceed NGVD 88 requirements and shall be
based on the Plant Local Coordinate System and datum. CONSULTANT's project schedule
shall account for the above.
The aerial topography shall be required to meet the following criteria:
■ The final product shall be delivered in AutoCAD.
■ The CAD file shall adhere to the CAD Manual. OCSD shall be given the opportunity to
review and comment on the compliance to the CAD Manual.
■ Site contours shall be in 0.5-foot intervals.
■ Contour and spot elevations shall be 3D; all other features shall be 2D.
CONSULTANT shall include the survey-related documents with the Design Support
Documentation portion of the Design Submittals as specified in the Engineering Design
Guidelines, Appendix A, Section A.3.19 "Project Support Documentation (PSD)".
Control Surveys for Collection Systems
General: Topographical information used on the construction plans shall be generated from
an aerial mapping process. CONSULTANT shall provide for the aerial and field surveys
necessary for the mapping process for all applicable Project Elements of the project Scope of
Work and shall provide for the aerial mapping. Providing for the process includes paying for,
coordinating and designing the aerial and horizontal/vertical control surveying for the
preliminary and final design. CONSULTANT's responsibilities for the surveys include
generating any subconsultant scopes of work, data interpretation and preliminary design. All
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 65 of 91
survey work is to be done under the direction and control of a Professional Land Surveyor,
licensed by the State of California.
Aerial Survey: The aerial photography shall have sufficient coverage for the digital
topographic mapping. The photo scale of the aerial photography shall not be more than 100
feet per inch for pipeline work or 20-feet per inch for pump stations. Stereo pairs of
photographs shall be furnished to OCSD. However, due to probable restrictions, which will be
imposed by the US Navy facility, photo scales maybe adjusted accordingly.
Phasing of Work: Other than the aerial and topographic survey work, the balance of the
survey work shall not commence until the design phase of the project has been authorized or
concurred to by OCSD.
Field Survey Aerial: A field survey shall be used to establish both horizontal and vertical
control for the project. Control shall meet or exceed NGVD 88 requirements and shall be
based on California State Plan Coordinates (NAD 83) including the 1995 O.C. surveyor's
adjustments. A sufficient number of points shall be used to accurately complete the digital
topographic modeling. No less than five control points per stereo model shall be used.
Aerial Field Survey Inclusions: The field survey shall include all survey monuments,
topographic features, easements, property lines, city boundaries, culture, and elevations on the
plan and profile sheets. All covers, including the existing sewer manholes, storm drain
manholes, and utility and valve vaults shall be identified and marked in the field.
OCSD Review Aerial Survey Line: The general location and alignment of the survey line shall
be submitted to OCSD prior to performing the field survey. Survey work shall not commence
until authorized or concurred to by OCSD. CONSULTANT shall be responsible for obtaining
and paying for the field survey services.
Field Survey Base Line: The field survey shall establish a base line for construction purposes
for pipeline work equal to or greater than 500-feet in length. The line will be used to define the
proposed design, in terms of station and offset, and to establish the bearings for right-of-way.
The survey line shall be set on 100-foot stations and shall be tied to the established aerial
control. The field survey shall tie in all controlling monuments within the map limits and all
street centerline intersections. The ties shall be express in both State Plane Coordinates and
as station and offset.
Manhole Information: The field survey shall also include the measurement of the invert and
manhole rim elevations of all existing sewers within the project reach. The size, orientation and
invert of any pipe connections shall also be recorded.
Base Map: The base map index contours shall be spaced at five feet (5) vertically and the
immediate contours shall be spaced at one-foot (1') contour intervals. The mapping shall
include digital topographic mapping. The digital format shall be compatible with OCSD Graphic
Information System. All surface features, including those hidden from aerial view shall be
incorporated into the digital mapping.
Plan and Profile Sheets: CONSULTANT shall prepare plan and profile sheets based upon the
aerial mapping. The scale for plan and profile sheets shall be one-inch equals forty feet (1" _
40') horizontal and one-inch equals four feet (1" = 4') vertical. An aerial photographic (photo
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 66 of 91
strip) with the alignment shall be included. The plan view shall be separate from the photo
strip. Intersections shall be adequately detailed at a scale of one-inch equals ten feet (V = 10')
or one-inch equals twenty feet (1" = 20'). Manholes and other details shall be drawn at a scale
that is adequate to provide clarity and sufficient detail for construction. The pump station
construction drawings shall be drafted at scales of 1/8" = 1' to 1" = 20', as adequate, to allow
for sufficient detail to be shown. The basis of bearings and benchmarks shall be indicated on
the drawings,
Survey Note Submittal: CONSULTANT shall submit two bound copies of all survey notes and
data used to establish vertical and horizontal control. The information submitted shall be
suitable for use to establish construction controls. If additional property and/or right-of-way are
required, CONSULTANT shall identify property and/or rights-of-way to be acquired.
CONSULTANT shall prepare legal descriptions and plats for easements and property to be
acquired during the final design phase of the project.
Task 3.3.2 Fire Protection Services
CONSULTANT shall secure the services of a Subconsultant to determine the fire protection
requirements, prepare final plans and specifications for the selected plan and assist OCSD in
obtaining approval from the fire authority.
Task 3.3.3 Utility Survey and Coordination Services
CONSULTANT shall determine all utilities impacted by the work for all applicable Project
Elements of this Scope of Work. Utilities include all utility company-owned, and public agency-
owned piping, duct banks, and other interferences. All utilities encountered during the
preliminary design shall be shown on the plans. Project work that requires other agencies to
relocate existing utilities shall be coordinated during the design by CONSULTANT. The
CONSULTANT shall prepare all easement documents including field investigations. Field
investigations include visiting the project work site and each utility to verify the location of all
interferences.
CONSULTANT shall secure the services of a licensed survey subcontractor to field locate
potholes as necessary. Survey locations of potholes shall be tied to the sample controls as
used for the Control Survey.
CONSULTANT shall also secure the services of a subcontractor to perform the pothole work.
CONSULTANT shall be responsible for identifying locations where potholing will be critical to
the design effort to identify the location of existing piping, duct banks, and foul air ducts. The
results of potholing efforts will be summarized in a field finding report. "Soft" excavation
methods (vacuum extraction or sift drilling) will be used where feasible.
An allowance shall be included in the proposal for this effort including number of borings and
unit price per boring as follows:
1. An allowance shall be included in the proposal for potholing including number of
potholes and unit price per pothole.
2. An allowance shall be included in the proposal for geophysical investigation including
total square feet and unit price per square foot.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 67 of 91
Task 3.3.4 Landscape Architecture
CONSULTANT shall secure the services of a Subconsultant to determine landscaping
requirements, develop three landscape alternatives for review by OCSD staff and prepare final
plans and specifications for the selected alternative.
Task 3.3.5 Noise Evaluation Services
CONSULTANT shall secure the services of a Subconsultant to prepare a field finding Noise
Report. This report shall include the following:
■ Visit site and conduct ambient noise measurements to establish baseline.
■ Identify external sources of noise.
■ Identify potential methods for defining noise impacts.
■ Develop noise model consistent with noise impact assessment methods.
■ Determine exterior noise levels and compliance with assessment standards.
■ If required, develop mitigation measures to meet design standards.
■ Determine compliance with OSHA's regulations.
■ If needed, determine mitigation measures to meet OSHA's requirements.
■ Prepare written report on findings and recommendations.
Task 3.3.6 Traffic Control Services
CONSULTANT shall secure the services of a Traffic Control Subconsultant to determine traffic
control requirements and prepare plans and specifications for all investigative and construction
activities performed within or adjacent to the public ROW. This includes the preparation of
Traffic Control Plans for activities such as potholing, surveying (manhole dipping and field
survey), geotechnical and geophysical activities. Additionally, the Traffic Control Subconsultant
shall attend City, Navy, and OCSD Submittal review meetings as needed.
Task 3.3.7 Additional Shoring Design
CONSULTANT shall provide a detailed prescriptive shoring design for the pump station and
related facilities. The detailed design although prescriptive shall have flexibility to allow the
CONTRACTOR to exercise their means and methods, subject to the approval of the Engineer.
The design as a minimum will include the following:
■ Develop drawings to be included in the contract documents that illustrate a constructible
shoring system (perimeter shoring wall, bottom plug and internal bracing).
■ Shoring plans, which are developed for a specific sequence of structure and piping
construction. This sequence would be spelled out clearly on the contract documents.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 68 of 91
■ CONTRACTOR will be required to submit shop drawings with engineering seal
providing full details of the perimeter shoring wall construction, bottom plug construction
(including tie-down anchors if used), and for bracing fabrication and installation. The
submittal shall be in compliance with the limitations shown in the design drawings and
subject to the approval of the Engineer.
■ CONTRACTOR will be able to submit proven alternate means to achieve an equivalent
result. As follows:
o Although Contract Documents could be prepared for a "soil mix"perimeter wall,
the CONTRACTOR will be allowed the choice of using either DSM or CSM as a
methodology.
o The design will also leave the option open for the CONTRACTOR to use secant
piles or a slurry wall provided that the alternative wall is deemed equivalent to
the soil-mix wall in terms of strength and water tightness.
o Bottom plug shown on the Contract Documents could be shown generically as
"soil-cement"with the CONTRACTOR given the option of using DSM or jet
grouting to form the soil-cement plug, provided the prescriptive parameters are
satisfactorily addressed.
o Tiedown anchor lengths for bond capacity would be left as a contractor-design
item (subject to a minimum that the CONSULTANT has specified in the Contract
Documents).
o Bracing sizes and layout for the specified construction sequence will be
prescriptive.
o CONTRACTOR would be permitted to submit an alternative construction
sequence together with modifications to the shoring plans that are required
based on their alternate sequence.
o CONTRACTOR would be permitted to submit a complete alternate shoring
design subject to a set of specified performance requirements and limitations on
certain means and methods, without additional cost to the DISTRICT and in full
compliance with the detailed design parameters shown in the Contract
Documents.
■ Specifications for perimeter shoring wall and bottom plug will still have `performance"
components such as maximum water infiltration rates through the walls and plug and
minimum strengths of the wall and plug materials.
Task 3.3.8 Groundwater Monitoring Design
CONSULTANT shall design a comprehensive groundwater monitoring program in the vicinity of
the project site that will be required to confirm that the pump station and deep sewer
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 69 of 91
construction is not impacting the piezometric levels in the various aquifers that underlie the site.
The design all install piezometers at multiple elevations to make sure any response is captured
in near real time. In addition, the design shall include inclinometers (to monitor lateral ground
movement with depth) and ground surface, structure, and utility survey points, which will be
parts of the monitoring program for this proiect.
TASK 3.4 - DESIGN SUBMITTALS
Design Submittals shall be submitted for OCSD review as indicated in the Section III - Project
Schedule. The contents of each submittal shall be as described in Exhibit 01.
CONSULTANT is expected to continue design work on the project while OCSD staff reviews
Design Submittal 1 and Design Submittal 2. For Design Submittal 3, CONSULTANT shall stop
all design work until receipt of OCSD comments on that submittal.
Design Submittals shall be delivered in hard copy, PDF format (see section "Submittal Review
using Bluebeam" in Part V General Requirements), and native files. The number of hard
copies is indicated in Exhibit 04. The following requirements apply to the labeling and
organization of the PDF and native:
• Specifications shall be compiled into a single PDF file. When the specification exceeds
approximately 700 pages, the specifications shall be broken into separate volumes.
Divisions 16 and 17 should be kept in the same volume.
• Drawings shall be submitted as a single compiled file with size limitations defined in
Exhibit 17. If file size exceeds the defined limits, separate files by discipline. If the file
for one discipline is more than the file size limits, the file may be divided into multiple
files.
• In no case may drawings be submitted as separate PDF files for each drawing. The
order of drawings in the PDF file shall match the list of drawings. Bluebeam Revu
provides a mechanism for reducing the size of some PDFs. This tool works by
compressing bitmap images and removing non-visible document data. It does not affect
vector content (see section "Submittal Review using Bluebeam" in Part V General
Requirements).
• The PDF files shall be named per Exhibit 17.
• These requirements do not affect the organization, naming, and submittal of native files
for CAD or MS Office files specified elsewhere in this Scope of Work and OCSD Design
Standards.
• These requirements do not affect the organization, naming, and submittal of native files
for CAD or MS Office files specified elsewhere in this Scope of Work and OCSD Design
Standards.
• All native Word files used for specifications shall be submitted, combined into a single
folder with the number of the specification section in the file name so that the files are
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 70 of 91
listed in the same order they would appear in a hard copy print. Attachments to
specification sections should be named so that they also fall in the correct order on the
file list.
• Specification sections based on OCSD master specifications shall be edited using
tracked changes so changes made to the OCSD master can be readily viewed. For
more information see OCSD Engineering Design Guidelines, Chapter 01, paragraph
"Master Specifications."
• Native CAD files shall be submitted per the OCSD CAD Standards Manual.
The OCSD Project Manager may request that CONSULTANT submit an electronic proof set of
the Draft PDR and Final PDR prior to hard copy production in order to initially confirm that the
submittal is ready for printing.
The Design Submittals shall be organized per the following structure. CONSULTANT may
propose an alternative organization of the submittal for approval by the OCSD Project
Manager.
Volume 1 - Submittal Documentation
Memo to Reviewers
Responses to Comments on Previous Submittal
Design Information
Facility Operations and Maintenance
Electrical Design Documentation
Instrumentation and Control Documentation
Construction Cost Estimate
Construction Schedule
Procurement Alternatives
CEQA & Regulatory Compliance Matrix
Volume 2 - Specifications
Volume 3 - Drawings
Volume 4 - Project Support Documentation
Geotechnical Report
Noise Report
Fire Protection Report
Hazardous Materials Survey Report
Topographic Survey Data
Design Period Memos as needed to document specific design issues and their
resolutions.
Calculations
Equipment Selection (organized by Specification Section)
Equipment Data Sheets
Catalog Cuts
Vendor Quotes
Volume 5— Electronic Files and Databases
The Memo to Reviewers included at the beginning of Volume 1 shall describe how the
submittal is organized, include a table of contents, and list any significant changes that have
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 71 of 91
been made to the design since the last submittal, or the last time a particular issue was
discussed.
TASK 3.5 - BID SUPPORT SERVICES
Task 3.5.1 Bid Phase Activities
CONSULTANT shall provide the following bid period services:
■ Participate in the pre-bid meeting.
■ Prepare project drawing set and project specification addenda to provide clarification
and resolve errors and omissions identified prior to bid opening.
Task 3.5.2 Bid Evaluation Assistance
■ Participate in reviewing alternate equipment proposals from the Contractor, if
applicable.
■ Participate in the evaluation of the submitted bids, furnish consultation and advice to
OCSD staff and assist with all the related equipment, cost, and other analyses as
required to finalize the award decision.
Task 3.5.3 Conformed Document Preparation
■ Within two weeks of the bid date, prepare conformed documents set (drawings,
databases, specifications and other required materials) that incorporates the addenda.
See Engineering Design Guidelines, Chapter 01, Design Guidelines — General
Requirements, Section 01.4 "Preparation of Project Deliverables" for requirements as
modified in Section V of this Scope of Work, "Project-Specific Deviations from OCSD
Design Guidelines" and the requirements of the CAD Manual).
TASK 3.6 - PROJECT MANAGEMENT
CONSULTANT Project Management responsibilities during Phase 3 - Design shall be as
specified for Phase 2 — Preliminary Design.
TASK 3.7 - RISK MANAGEMENT ASSISTANCE
The CONSULTANT's responsibilities for risk management assistance during Phase 3 - Design
shall be as specified for Phase 2 — Preliminary Design. Specific Phase 3 risk management
tasks shall include the following.
Task 3.7.1 Risk Management Plan
Maintaining the Risk Management Plan and providing risk updates in monthly progress reports
are required for Phase 2 shall be continued through submission of the Final Design Submittal.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 72 of 91
TASK 3.8 -WORKSHOPS AND MEETINGS
The requirements specified in Task 2.8 —Workshops and Meetings specified for Phase 2 —
Preliminary Design related to Workshop and Meeting Planning and Workshop and Meeting
Agendas shall also apply for Phase 3 - Design.
Task 3.8.1 Design Phase Workshops
The focus of workshops is to review project progress to date and the technical decisions that
have been made in focused meetings. CONSULTANT shall conduct the following workshops
in Phase 3 — Design.
During final design, workshops shall be held after each design submittal. A constructability
workshop shall also be held.
Task 3.8.1.1 Design Submittal 1 Workshops
DS1 Review Kickoff Workshop
The DS1 Review Kickoff Workshop shall be held immediately after DS1 is submitted. The
objectives of this meeting include the following:
• Review how the submittal is organized, what material is included, and what material is
not included, and how complete the various portions of the design are.
• Review significant design changes made since the previous submittal, and the reasons
for those changes.
• Present key features of the submittal that OCSD staff should pay particular attention to
when reviewing the submittal after the workshop.
CONSULTANT shall include at the Workshop staff members needed to present the material
and directly address questions that may arise on the material. For this project, OCSD would
anticipate the following CONSULTANT staff members would need to be physically present. In
certain cases, CONSULTANT may propose that other team members participate by
teleconference.
■ Project Manager
■ Project Engineer
■ Lead Mechanical Engineer
■ Lead Electrical
■ I&C Engineer
■ Arch itect/Subconsultant
■ Geotechnical Engineer/Subconsultant
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 73 of 91
This workshop shall be two hours in length.
Immediately following the full workshop, the CONSULTANT Project Manager and Project
Engineer shall present to OCSD's core engineering team the documentation of the quality
control process implemented prior to delivery of the design submittal. If the quality control
process does not appear to have been implemented per OCSD or CONSULTANT's quality
control standards, the OCSD Project Manager may reject the submittal.
DS1 Validation Workshop
The DS1 Validation workshop shall be held to review and validate the CONSULTANT's
responses to OCSD's DS1 comments. This workshop shall be held after CONSULTANT has
reviewed OCSD's comments on DS1 and developed suggested resolutions to the comments.
The same OCSD and CONSULTANT staff that attended the kick-off workshop and design
submittal review meetings should attend this workshop. The primary focus of this workshop is
to resolve differences between the CONSULTANT and OCSD staff on how the comments
should addressed.
This workshop shall be four hours in length.
Task 3.8.1.2 Design Submittal 2 Workshops
DS2 Review Kickoff Workshop
The DS2 Kickoff Workshop shall be held immediately after DS2 is submitted and shall be
conducted as specified for the DS1 Kickoff Workshop, including the review of the
CONSULTANT's quality control documentation.
This workshop shall be two hours in length.
DS2 Validation Workshop
The DS2 Validation Workshop shall be conducted as specified for the DS1 Validation
Workshop.
This workshop shall be two to four hours in length.
Task 3.8.1.3 Design Submittal 3 Workshops
DS3 Review Kickoff Workshop
The DS3 Kickoff Workshop shall be held immediately after DS3 is submitted and shall be
conducted as specified for the DS1 Kickoff Workshop, including the review of the
CONSULTANT's quality control documentation.
This workshop shall be two hours in length.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 74 of 91
DS3 Validation Workshop
The DS3 Validation Workshop shall be conducted as specified for the DS1 Validation
Workshop.
This workshop shall be four hours in length.
Task 3.8.1.4 Final Design Submittal Workshops
FDS Review Kickoff Workshop
The FDS Kickoff Workshop shall be held immediately after FDS is submitted and shall be
conducted as specified for the DS1 Kickoff Workshop, including the review of the
CONSULTANT's quality control documentation.
This workshop shall be two hours in length.
FDS Validation Workshop
The DS3 Validation Workshop shall be conducted as specified for the DS1 Validation
Workshop.
This workshop shall be four hours in length.
Task 3.8.1.5 Constructability Workshop
A constructability workshop shall be held following the DS3 submittal and shall be a two-day
workshop. The constructability review is intended to provide OCSD with an objective third party
review of the Bid Documents for effectiveness in communicating information to prospective
bidders. The review shall determine if the Bid Documents have sufficient information needed to
bid and construct the project and avoid misunderstandings and misinterpretations that may
lead to conflict, confusion or claims during construction. This review is not a comprehensive
plan check, a dimensional check or a value engineering assignment. Further, it is recognized
that comments may only be given on the level of detail provided at this level of design.
Constructability review participants shall include highly experienced individuals from
construction companies, OCSD construction management staff and CONSULTANT design
staff. Specialty Consultants and discipline engineers may also be included.
Each constructability review participant shall receive a package at least two weeks in advance.
The package shall include plans and specifications, general conditions, the CPM schedule, the
construction cost estimate, permits, and other pertinent information via Bluebeam Studio
Session. The confirmation statements regarding the size-critical equipment as required in the
Engineering Design Guidelines, Chapter 01, Design Guidelines — General Requirements,
Section 01.2.15.2 "Size-Critical Equipment" shall also be included in the review package.
To avoid disturbances, the constructability review may be held on-site or off-site.
Day 1 shall start with a site visit, for the reviewers to acquaint themselves with the site
conditions. After the site visit, the CONSULTANT shall make a short presentation, followed by
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 75 of 91
a question and answer period. This is anticipated to take about 1/2 day. The second half of
Day 1, and the first half of day two shall be individual workdays for the Constructability Review
Team. The CONSULTANT shall not attend, although one designated individual from the
CONSULTANT's Design Team shall remain to answers questions and gather additional
information that the constructability review team might need.
On the afternoon of Day 2, the CONSULTANT shall return and listen to comments from the
Constructability Review Team. A designated individual shall record the comments, and take
notes from the workshop, to document the process.
Topics the Constructability Review Team must consider shall include:
■ Project consistency, discrepancies, and constructability issues
■ Contradictions, bid package strategies, and biddability issues
■ Power outages and equipment shutdowns
■ Size critical equipment requirements and constraints
■ Utility company requirements
■ Construction methods and mitigating impacts
■ Viability of equipment relocation
■ Operational requirements
■ Interim Control Plan
■ Access for maintenance
■ Access to make proper connections
■ User-friendliness and safety
■ Coordination with other projects
■ Draft Commissioning Plan
■ Public nuisance issues
■ Risk sharing
■ Construction sequencing and schedule, materials storage and work zone accessibility
■ Clarity of the scope of work, and interface activities
■ Impacts on existing operation
■ Access
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 76 of 91
■ Cost control
■ Partnering with contractor
■ Other local conditions and constraints
The Constructability Review Team shall provide comments in Bluebeam and the
CONSULTANT shall respond to each comment, selecting those comments to be included in
the final plans and specifications.
To facilitate the Constructability Review Workshop, CONSULTANT shall complete the following
tasks:
■ Prepare package for constructability review participants. The package shall consist of
detailed plans and specifications and other information selected by CONSULTANT.
The package shall be mailed to participants at least one week prior to the workshop.
■ Prepare presentation on the project for the Constructability Review Team.
■ Meet with Constructability Review Team to receive comments.
■ Provide listing of constructability review comments and action taken on each comment.
(The summary report of constructability review comments shall be prepared by the
Constructability Review Team.)
All comments and recommendations of the workshop shall be incorporated into the Bid
Documents at no additional cost to OCSD.
Prior to DS3, the Commissioning Team shall also conduct an additional constructability review
of the final Bid Documents to review clarity of the bid package, project completeness, and other
issues, as necessary.
Task 3.8.2 Design Phase Meetings
Task 3.8.2.1 Technical Progress Meetings
Technical Progress Meetings shall be held via conference call every two weeks to review
various issues with OCSD's project team. The CONSULTANT shall prepare and agenda and
email it along with the updated Action Log and Decision Log prior to each meeting. Assume
each meeting shall be 90-minutes in duration.
Task 3.8.2.2 Focused Meetings
Focused meetings shall be held throughout preliminary design to discuss specific issues in
detail and generate comments and direction from OCSD staff. CONSULTANT shall assume 8
focused meetings.
Each focus meeting shall generally be lone to two hours in length. Supplementary meetings
may be scheduled with OCSD staff, as necessary to allow coordination between the
CONSULTANT and OCSD staff.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 77 of 91
Task 3.8.2.3 Commissioning Team Meetings
A total of four commissioning team meetings shall be held after completion of OCSD's review
of DS1.
Meetings will be two hours in length. CONSULTANT may suggest additional topics as
necessary. Supplementary meetings may be scheduled with OCSD staff, as necessary, to
allow coordination between CONSULTANT and OCSD staff.
The Commissioning Team meetings shall cover the following subjects:
■ Provide a detailed review of the proposed construction sequencing plan and make
recommendations for improvements. These recommendations shall be incorporated
into the plans and specifications as appropriate. Possible incentives for the Contractor
to finish the project early shall be explored.
■ Identify procedures, testing requirements and sequencing for commissioning.
■ Develop a detailed outline of a commissioning plan based on the results of the
recommended construction sequencing plan.
■ Prepare testing requirements and plan to prove process performance relative to design
criteria developed in the PDR. Testing shall be performed after the RAT and
supervised by the CONSULTANT.
■ Identify timing within the construction contract schedule when commissioning activities
are required, including hold points for testing and inspection.
■ Identify roles and responsibilities of the Project Manager, Resident Engineer, Inspector,
Project Engineer, PCI, Engineering support, Design CONSULTANT and Contractor.
■ Develop a timeline of commissioning
■ Develop a commissioning specification
■ Develop standard forms for testing and commissioning documentation
■ Electrical, mechanical and process tie-ins
■ Startup requirements and testing
■ Record drawings
■ O&M training
■ OMaP documentation and coordination of same with O&M Training
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 78 of 91
Task 3.8.2.4 Safety and Risk Meeting
Meet with OCSD Safety and Risk Management personnel, and OCIP (Owner Controlled
Insurance Program) safety representatives, between DS2 and DS3 to review the plans and
specifications in accordance with OCSD safety policies and OCSD Risk Management goals.
The design phase risk meeting shall be held per the following table:
Meeting Name Timing Duration
Safety and Risk Meeting -4 weeks prior to submittal of 3 hours
DS3.
The purposes of the workshops are to:
• Review the existing Risk Management Plan (RMP)
• Identify new key project-specific risks,
• Update the nature of the impact of each risk should it occur
• Update how likely the risk is to occur
• Update mitigation strategies that should be implemented or be ready to be implemented
to address each risk.
The workshops will be held at OCSD offices. CONSULTANT shall prepare the agenda, any
appropriate presentation materials, and minutes for the Workshop. The minutes shall include
sufficient information for OCSD to update the RMP and for CONSULTANT to update the Risk
Mitigation Measure Log.
Task 3.8.2.5 CONSULTANT Office Technical Meetings (COTMs)
OCSD has found it mutually beneficial to visit the CONSULTANT offices from time to time to
observe the detailed design in process, answer detailed technical questions, and establish
lines of communications with CONSULTANT staff. During the Design Phase, CONSULTANT
shall arrange for OCSD staff to meet in CONSULTANT's work center and audit "over the
shoulder" design reviews with CONSULTANT's staff. The reviews will be monitored by a
member of CONSULTANT's Management Team. Signification decisions will be reported to
CONSULTANT's Project Manager and OCSD's Project Manager and logged into the Decision
Log. Action items will be identified.
The CONSULTANT shall schedule, at a minimum, the following CONSULTANT Office
Technical Meetings (COTMs):
■ One two-hour visit to review the QA/QC process.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement- Design SOW
Page 79 of 91
■ One four-hour visit to review CONSULTANT Loop Tag Number scheme and control
documentation, P&ID tag extraction, basic control panel design, and Conduit, Tray and
Cable Schedules.
■ One two-hour visit to review the first few P&ID drawings, early Control Strategies, and
the first elementary diagrams.
■ One two-hour visit to review each of the SAT and EID products, including P&ID, SAT
and EID coordination.
The CONSULTANT shall schedule each of the above COTMs and shall coordinate with
OCSD's Project Manager to be sure the correct personnel participate in the meetings. The
CONSULTANT may propose additional, eliminate, or combine COTMs as needed to support
the detailed design.
OCSD may also request additional "over the shoulder" design review meetings to audit the
design in other areas not listed above.
TASK 3.9 - QUALITY CONTROL
The following Quality Control requirements apply both to Phase 2 — Preliminary Design and
Phase 3 - Design. Quality control activities during Design should be budgeted for and charged
to the Phase 3 quality control budget.
Quality Control Requirements
Acceptance of CONSULTANT professional services shall be based on the result of audits
conducted on the elements of the approved QA/QC Plan and the incorporation or resolution of
comments resulting from these audits.
Periodic Visits: OCSD may make periodic visits to the CONSULTANT's offices to review the
progress of the technical work. These visits may include talking to CONSULTANT's personnel,
reviewing drawings (both hardcopy and electronic), discussing QA/QC techniques that will be
employed by OCSD in reviewing I/C drawings and assisting CONSULTANT's staff with
understanding I/C requirements for such project elements as P&ID's.
Signed Affidavits: Prior to the submittal to OCSD, each Design Memo and Design Submittal
identified in the Scope of Work shall be thoroughly reviewed and corrected by a member of the
QC Team and the following affidavits submitted, testifying the completion of QA/QC review.
• The lead reviewer shall attest to their review in the form of a written affidavit outlining
the submittal subject and identifying the corrected deficiencies.
• Each discipline reviewer shall provide an affidavit attesting to the details of the review,
listing the drawings and specification sections he or she reviewed.
• Each Interdisciplinary reviewer shall provide an affidavit stating which documents he or
she cross-checked for coordination between disciplines.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 80 of 91
Discipline Internal Check
CONSULTANT shall perform discipline check and review all drawings, specifications, studies,
reports, calculations, and any other deliverable required by the Scope of Work. These
requirements shall be implemented by those Project Team members responsible for the
specific planning or design activity.
Discipline Integrity Check
Immediately prior to the submittal of DS1, the CONSULTANT shall perform a drawing integrity
check (plan check) for all disciplines. The DS1 submittal shall also have a coordination check
between the P&IDs and Mechanical Drawings. The mechanical lead engineer shall attest to the
accuracy of each P&ID and the respective mechanical drawings.
Interdisciplinary Coordination Check
CONSULTANT shall perform an inter-discipline coordination cross-check immediately before
each design submittal to correct discrepancies among the process and demolition plans;
mechanical, structural, electrical, and instrumentation and controls drawings, and databases.
Within each submittal, all documents shall have inter-discipline coordination checked and shall
agree with each other.
Independent Multi-Discipline Design Review
CONSULTANT shall identify an Independent Quality Control (IQC) Team consisting of qualified
individuals not directly involved in the design or supervision of the work. This Team shall
conduct a multi-discipline design review (check and inter-discipline cross-check) immediately
before submittal of the DS3 to check discipline accuracy, provide coordination, and eliminate
conflicts. A DS3 IQC workshop shall take place at OCSD. The workshop shall have a
minimum duration of four days. OCSD project Team shall be invited and encouraged to attend
and observe the early morning briefings.
The IQC Team shall have completed their independent review of their discipline prior to the
DS3 IQC workshop. At the workshop, the IQC Team shall continue with the interdisciplinary
review and cross-checking, comment generation and discussion. The comments resulting from
the IQC Team review shall be documented in Bluebeam during the review process and will be
reviewed by the entire IQC Team in the beginning of each subsequent day of the workshop. In
terms of participation, these morning review sessions will be the most beneficial time for OCSD
Staff to be in attendance. The CONSULTANT shall provide an open forum to OCSD to allow
observation by OCSD Staff and a transparent QC process. The finalized IQC logs generated
during the workshop will be incorporated into the QC documentation for the project and
CONSULTANT shall track resolution of these comments using Bluebeam.
Each drawing shall have its own IQC checklist or drawing markup that shall be maintained
throughout the workshop. These pre-prepared IQC checklists and drawing markups shall be
used in addition to the IQC logs. Each discipline lead shall sign off on each drawing checklist
or drawing markup to certify that the drawing was properly checked and cross-checked.
At the end of the IQC workshop, the IQC Team shall meet with CONSULTANT's QC Manager
to provide insights and feedback.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 81 of 91
After the DS3 IQC workshop, the design team shall provide responses to the IQC review
comments. The IQC Team shall validate the responses to the comments prior to the DS3
submittal Using Bluebeam.
Print of the final markup list showing the status of each comment that all reviews performed,
and all comments resolved, incorporated and back checked will be recorded on a QC
Validation Form and submitted to OCSD for acceptance when the Design Submittal is
delivered.
All submittals shall be accompanied by a transmittal letter signed by CONSULTANT's principal-
in-charge or Project Manager, if appropriate, indicating that the submitted documents have
been checked, and identifying the reviewer's name. Signatures of the respective checkers
shall be included where appropriate. All submittals shall be checked with a goal of insuring
accuracy and consistency.
Documentation of Level of Effort for QA/QC
CONSULTANT shall include man-hours for all QA/QC activities related to Preliminary Design in
this task, including the development of the QA/QC Plan and review of Bid Documents either by
CONSULTANT, or by the CONSULTANT in conjunction with OCSD staff in meetings and
workshops.
TASK 3.10 — PERMITTING ASSISTANCE
CONSULTANT services related to Permitting Assistance on the project are specified in Phase
2 — Preliminary Design and those services shall continue during Phase 3 - Design. The
CONSULTANT shall allocate the budgeted hours between the Permitting Assistance services
in Phase 2 and Phase 3 based on when these services will be required.
PHASE 4 — CONSTRUCTION AND INSTALLATION SERVICES
Not in this Scope of Work.
PHASE 5 — COMMISSIONING SERVICES
Not in this Scope of Work.
PHASE 6 — CLOSE OUT
Not in this Scope of Work.
V. GENERAL REQUIREMENTS
GENERAL
OCSD ENGINEERING DESIGN GUIDELINES AND STRATEGIC PLAN
The Engineering Guidelines define what design concepts/tools/methods and project
management requirements shall be adhered to and in what manner they shall be
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 82 of 91
used/provided by CONSULTANTs, e.g., requirements regarding design concepts, submittals,
documentation details, use of OCSD Master Specifications, and other related OCSD
Standards, etc.
Refer also to Section "CONSULTANT's Responsibilities" in OCSD Engineering Design
Guidelines Chapter 01. Refer to "Master Specifications Instructions for Use" that mandates
rules and conventions to be used in all OCSD project specifications.
The project Scope of Work defines whether or not each specific deliverable described in the
Guidelines shall be part of the project and when each task shall take place.
The project Scope of Work also includes requirements that supplement and/or modify the
Guidelines requirements for this project.
The project Scope of Work and OCSD Engineering Design Guidelines impact CONSULTANT's
project cost.
Except as specified in this Scope of Work, design of all facilities shall conform to the
recommendations of the currently approved Master Plan for OCSD facilities. The project shall
also incorporate all applicable mitigation measures included in associated environmental
documents and site-specific local requirements.
In addition, OCSD will require the CONSULTANT to follow subsequent revisions of OCSD
Safety Standards, OCSD Engineering Design Guidelines and other OCSD Design Standards
up to transmittal by OCSD of comments on Design Submittal 2 (DS2).
OCSD may update OCSD's Master Specifications and/or add new OCSD Master
Specifications up to transmittal by OCSD of comments on Design Submittal 2. The
CONSULTANT shall utilize the new and/or modified Master Specifications for the DS3
submittal.
The CONSULTANT shall not begin editing the project specifications until the project team
meets with OCSD's Design Standards Custodian to discuss and receive comments regarding
the CONSULTANT's proposed list of project specifications. This meeting will be used to
determine which specifications are to use OCSD's master specifications, and where other
sources will be utilized.
Project Phases and Tasks
Project tasks and deliverables shall include the requirements described in this Scope of Work.
CONSULTANT shall also refer to Appendix A of OCSD Engineering Design Guidelines for the
level of detail requirements for individual deliverables in each Phase of the project not covered
in the Scope of Work.
Construction Sequencing and Constraints
CONSULTANT shall develop with OCSD staff and include in the Bid Documents detailed
requirements for construction sequencing and constraints. These shall ensure safe and reliable
operation and maintenance of OCSD facilities. The facilities must be kept on-line and fully
operational with minimal interruptions throughout construction.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 83 of 91
Working Hours
Meetings with OCSD staff shall be scheduled from Monday through Thursday between the
hours of 8:00 AM and 4:00 PM.
Standard Drawings and Typical Details
All the details used in the project (OCSD's Standard Drawings and CONSULTANT-developed
typical details) shall be shown on the Plans.
Software
The CONSULTANT is expected to develop and provide the deliverables using the standard
software currently approved for use by OCSD. The standard OCSD software includes, but is
not limited to, the following:
o AutoCAD Plant 3D ver 2018 (for P&ID drawings only)
o Autodesk software 2018 (AutoCAD, AutoCAD Map3D or compatible dwg file format)
o Bluebeam Revu eXtreme (version 2018.2)
o Primavera P6 for scheduling
o Microsoft Office 365
Bluebeam collaboration tools will be used on this project. The CONSULTANT shall have the
proper software and licenses to collaborate with OCSD through Bluebeam Revu and Revu
Studio. All submittals shall be in formats compatible with Bluebeam. CONSULTANT shall
supply an external site that can be utilized by OCSD staff to access and save back all design
submittal review comments. This will allow easier collaboration between OCSD and the
CONSULTANT.
Any software that the CONSULTANT needs to comply with these standards shall be purchased
and maintained by the CONSULTANT at no additional cost to OCSD. In the event OCSD
provides the CONSULTANT with access to OCSD software and hardware at an OCSD facility
in order to facilitate performance of their work, all software shall remain the property of OCSD.
Only software licensed to OCSD shall be installed on OCSD equipment. In addition, only
OCSD IT Department staff will perform the installation of this software.
Refer to Chapters 10 and 11 and Appendix A of OCSD Engineering Design Guidelines for
requirements on preparation of Criticality Tables and ETAP, SAT, and EID databases. Refer to
OCSD CAD Manual and to Chapter 11 and Appendix A of OCSD Engineering Design
Guidelines for requirements regarding P&ID drawings.
Submittal Review using Bluebeam
OCSD has standardized on the use of Bluebeam Revu for reviewing and providing comments
to PDF files. Prior to submitting electronic PDF files, format them as indicated below
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 84 of 91
(underlined text refers to commands or functions within the Bluebeam software). See "Exhibit
17 Designer Training for Submission" and "OCSD CAD Standards Manual" prior to submission.
1. Flatten file with Document\Flatten
2. Reduce file size with Document\Process\Reduce File Size
3. Make PDF searchable with Document\OCR
4. Create page labels with Thumbnails Toolbar\Create Page Labels
5. Create bookmarks with Create Bookmarks\Page Labels
6. Enable hyperlinks with File\Batch\Link\New
PDF files will be hosted in a Bluebeam cloud-based studio session for review. See "SOW
Exhibit 18 Designer User Training" for a detailed explanation on how Bluebeam will be used to
provide, validate, and close submittal review comments.
1. The purpose of the studio session is to provide review and collaboration. The session
provides multiple attendees, despite location, the opportunity to review and comment on
the same PDFs in real time. All review actions are tracked and recorded.
2. OCSD staff will create the Bluebeam studio session, invite attendees, configure, and
manage the Studio session.
3. Bluebeam provides reviewers with tools for annotating PDFs called a markup. OCSD
provides two toolboxes for annotating PDFs: "OCSD Drawings Review" and "OCSD
Report Review."
4. Markups are both graphical and tabular. When the graphic markup is placed,
corresponding tabular data are created. The collection of tabular data is considered the
markup list.
5. The markup is automatically populated with various properties including author, sheet
number, comment, markup type, etc. to make reviewing consistent. The tabular data
within the markup list are hyperlinked to the graphical markup for back-and-forth viewing.
6. The markup list may be sorted or filtered. For example, filtering markups by author makes
that attendee's markups more prominent on the page by dimming everyone else's
markups.
7. Within a studio session, markups may only be modified by the markup author except for
the Status data field using the "Set Status" command. OCSD has customized this field for
the reconciliation of comments and backcheck. Session attendees may "Reply" to the
markup of other reviewers. Replying to a markup provides the responder the opportunity
to explain how the markup will be incorporated.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 85 of 91
8. The comment reconciliation steps are summarized below:
a. Reply— respond to OCSD provided review comment with: Agree, Disagree, or Flag
for Discussion.
b. Direct— meet with OCSD to reconcile the non-agrees with either an Incorporate or
Do Not Incorporate response. OCSD will work with CONSULTANT to ensure clear
direction is provided.
c. QC Check— CONSULTANT tells OCSD that the comment has been addressed in
the next submittal by responding with Incorporated or Not incorporated.
d. Backcheck— reconciliation of open and incorporated comments by OCSD with an
Open or Closed response.
9. A one-hour training session on the use of Bluebeam and custom status menu will be
provided by OCSD. All CONSULTANT team members responsible for quality control and
reconciliation of submittal comments shall attend.
Word Track Changes
1. Below are guidelines for the review and incorporation of MS-Word comments and
revisions. Use MS-Word Track Changes to show edits to all project specifications and
other MS-Word files.
2. Submit the marked-up electronic files for OCSD review, as required by the Scope of
Work. OCSD's review will consist of comments and (in-text) revisions. OCSD comments
and revisions shall remain visible in Track Changes throughout design.
3. OCSD will return the MS-Word files or host them in a central location.
a. If the files are returned, CONSULTANT will check the files back into their document
management system (i.e., replace the old files with the returned files) and resume
their design and review of OCSD comments using the returned files. This insures
that in-text revision by OCSD are preserved.
b. Hosting files in a central repository is preferred because it eliminates file transfer
and the potential for multiple copies. Hosted files are also protected by version
control.
4. OCSD comments shall be addressed using MS-Word "Reply" and "Resolve." The
CONSULTANT shall "Reply" to each OCSD comment describing how the comment will
be addressed and revise the specification, as needed, to address the comment.
5. "Resolve" will be used by the reviewer or designee to confirm their comment has been
addressed. "Resolve" greys out the comment showing it is closed.
6. Revisions may be "Rejected" with the concurrence of the Project Engineer or reviewing
party. Concurrence is necessary because once a revision is "rejected," it is removed from
MS-Word Track Changes and no longer visible.
After final design, all MS-Word comments and revisions shall be Track Changes
accepted, rejected, resolved, or deleted prior to bid. The MS-Word commands to "Accept
All Changes" and "Delete All Comment in Document" shall be performed just prior to
preparing the IFB set. No unaddressed comments or revisions shall remain in the Bid
Documents.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 86 of 91
GIS Submittals
CONSULTANT shall provide the following GIS deliverables propagated from approved design
submittals after the design submittal is accepted. These GIS submittals will not be reviewed or
presented by CONSULTANT. The purpose is to provide project specific GIS layers that could
be used to visualize interproject dependencies and conflicts.
1. Electronic Submittal
a. Kmz files for use with Google Earth
2. Final PDR
a. Single project boundary (Polygon)
i. Boundary to encompass all new facilities and existing to be modified including:
1. Buildings\Structures
2. Tunnels
3. Utilities
4. Pavement
5. Street boundary (ROW to ROW) of possible alignment
b. Structures (Polygon)
i. New structure outline
ii. Additions to existing structures
iii. Structure label
3. DS1
a. Project boundary - updated from PDR
b. Structures - updated from PDR
c. Utilities (Polyline)
i. Utility alignment
d. Manholes (Point)
e. Excavation of pits (Polygon)
i. Pits that will stay open for extended duration
ii. CIPP
iii. Tunnel -jacking and receiving
iv. All pits should be labeled
4. DS2, DS3, and FDS
a. Project boundary - updated from previous DS
b. Structures - updated from previous DS
c. Utilities - updated from previous DS
d. Manholes - updated from previous DS
e. Excavation of pits - updated from previous DS
f. Critical (as defined by Dig Alert) utility crossings (Point)
i. Crossing of Dig Alert critical utilities
ii. Critical utility label
1. Natural gas
2. Fuel pipeline
3. 12 kV Electrical
g. Asphalt (Polygon)
i. Asphalt to be replaced
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 87 of 91
PROJECT SPECIFIC DEVIATIONS FROM OCSD DESIGN GUIDELINES
ENGINEERING DESIGN GUIDELINES, CHAPTER 11, "INSTRUMENTATION AND
CONTROL"
a. Section 11.3.1 "Requirements Study"
b. Section 11.3.2 "Requirements Study Report"
The Requirements Study shall not be part of the Scope of Work.
ADDITIONAL DESIGN CRITERIA
In addition to meeting the design criteria required in the Engineering Design Guidelines (EDG),
the CONSULTANT shall design the pump station to meet the following criteria.
1. The station must be able to pump the peak (1-hour average, 10-year storm, 2040) wet
weather flow with one of the pumps out of service.
2. The station shall be able to pump peak (1-hour average) dry weather flows with one of
its pumps out of service.
3. The frequency range of the Variable Frequency Drives shall be maximized during
average daily dry weather flow operation.
4. The pumps shall be capable of passing rags and fibrous materials and shall be capable
of passing a 3-inch diameter non-compressible solid.
5. Pump station shall reliably meet design flow requirements even if flooded. All sources
of flooding shall be identified and mitigated. Flooding is defined as in-flow larger than
what the sump pump can handle. Electrical and control elements in the flood zone shall
be able to function even after an extended amount of time under water.
6. All electrical, instrumentation, and control equipment not required to be in the pump
room or wet well shall be located in a completely separate room without any connection
to a classified area.
7. The pumps shall be designed to operate without cavitation or excessive vibration
through all operating ranges.
8. The VFD operating range must be continuous and shall not skip any frequencies to
avoid ranges where vibration resonance may occur.
9. Pump shall be designed to utilize the full frequency range of operation (typically
between 30Hz to 60Hz). Range to be established and agreed upon prior to final PDR.
10. Sump Pumps shall be provided with chopper blades.
11. Ductwork between wet wells and air scrubber facility shall be buried where crossing
pavement or other open areas.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 88 of 91
12. Design ventilation systems to minimize short circuiting.
13. Mount blowers over 5 hp on vibration isolators.
14. Minimum air exchanges in pumping station shall be the largest of either 10 per hour or
as required to keep the motors cool.
15. Air in the electrical room(s) shall be cleaned and kept between manufacturer's
recommended temperatures.
16. Air conditioners will be required to cool the air in the electrical rooms. Air exchanges in
the electrical room(s) shall be either a) six per hour; b) whatever is needed to control
heat buildup; or c) as required by the equipment manufacturers whichever is greater.
VI. STAFF ASSISTANCE
OCSD staff member or designee assigned to work with CONSULTANT on the design of this
project is Justin Fenton at (714) 593-7386, e-mail to: jfenton@ocsd.com.
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 89 of 91
EXHIBITS:
Exhibit 01 Design Submittal Requirements Matrix
Exhibit 02 Project Schedule Calculation
Exhibit 03 Project Reference Material
• 3-12 Record Dwg Set
• 3-62 Amendment 3 Docs
• 3-62 Final PDR Complete
• 3-62 GW Impacts Near SBPS TM
• Rehabilitation of Outlying Pump Stations Ch. VII — Seal Beach
• Selecting a Pump v3
Exhibit 04 Deliverable Quantities
Exhibit 05 Sample Construction Cost Estimate Format
• Sample 1
• Samples 2 - 4
Exhibit 06 Sample Full Project Safety Review Plan
Exhibit 07 Sample Risk Management Check List
Exhibit 08 SBPS Asbestos Lead Hazardous Material Survey
• 2015
• 2019
Exhibit 09 Commissioning Docs
• Commissioning Design Spreadsheet
• Commissioning templates
• Sample ORT 1 of 2
• Sample ORT 2 of 2
Exhibit 10 Sample FAT
Exhibit 11 Sample RAT
Exhibit 12 Sample PnID Rocky Point
Exhibit 13 Sample Control Strategy
Exhibit 14 NOT USED
Exhibit 15 Navy Security Fence Documents
Exhibit 16 NOT USED
Exhibit 17 Designer Training for Submission (2018)
Exhibit 18 Designer User Training Document (2018)
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 90 of 91
Exhibit 19 3-62 Geotechnical Data Report
Exhibit 20 3-62 Evaluation Memorandum No. 2
Exhibit 21 3-62 Evaluation Memo 3
Exhibit 22 Latest 3-62 DRAWING NO. C5001
JGD:MK:dm
Final - October 2019 3-67 Seal Beach Pump Station
Replacement— Design SOW
Page 91 of 91
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
LONG DISTANCE All long distance telephone charges incurred will be reimbursed as direct costs.
TELEPHONE CHARGES Telephone charges to area codes serving Los Angeles, Orange, Riverside, and
San Bernardino Counties will not be reimbursed.
FACSIMILE TRANSMISSION Facsimile transmission charges will not be reimbursed, except the long distance toll
CHARGES charges, as described above.
In-house reproduction of records and documents will not be reimbursed by the
REPRODUCTION AND SANITATION DISTRICT. Use of an outside copy service for specialty items and
PRINTING CHARGES volume reproduction will be reimbursed at direct cost. Use of a professional
printing service will be reimbursed at actual cost.
OVERNIGHT MAIL DELIVER Use of Federal Express, Express Mail, UPS, or such similarly-related service, as
AND MESSENGER SERVICE well as a messenger service, will be reimbursed at direct cost only when necessary.
POSTAGE Incidental postage will not be reimbursed by the SANITATION DISTRICT.
FILM PROCESSING Film processing will be reimbursed at actual cost.
COMPUTER USAGE Computer use by Consultant and/or support staff will not be reimbursed.
MILEAGE Per mile reimbursement will be at the current rate set by the Internal Revenue
Service.
TEMPORARY STAFF The use of outside temporary support staff will be reimbursed at direct cost with
prior approval of the SANITATION DISTRICT.
OFFICE SUPPLIES The purchase of office supplies by Consultant will not be reimbursed.
The cost of lodging including room and all applicable taxes will be reimbursed on a
per diem basis as an allowable maximum as established by U.S. General Service
Administration. Lodging incidentals as defined by IRS are included in the per diem
rates. Lodging personal incidentals including movies, internet, laundry service, valet
LODGING service, room service, etc., will not be reimbursed. Receipts must be provided for
the actual incurred cost.
Cancellations of the hotel reservations by the Consultant must be per the hotel
policy. Late cancellations, early or late departure will not be reimbursed by the
SANITATION DISTRICT.
The cost of ground transportation for taxi, shuttle, train, etc., will be reimbursed.
GROUND TRANSPORTATION Limousine service will not be reimbursed. The Consultant shall use the most
economic and practical mode of transportation that is reasonably available.
PDSA PROJECT NO. 3-67
Revision 062316 SEAL BEACH PUMP STATION REPLACEMENT
Page 1 of 2
Airline ticket cost including one bag will be reimbursed only if pre-approved by the
SANITATION DISTRICT. First class tickets will not be reimbursed unless
AIRFARE pre-approved by the SANITATION DISTRICT. Membership dues for corporate card
frequent user programs or the cost of airline club membership will not be
reimbursed.
Rental car cost for intermediate or standard model, mid-size car(Class "C")or the
AUTO RENTAL smaller car compatible with the specific need and rental car gas will be reimbursed.
Receipts must be provided to substantiate requested reimbursements.
Parking fees for hotel, airport, rail station, etc. will be reimbursed. Consultant shall
PARKING FEE use the most economic and practical parking location as reasonably available.
Excessive parking fees that are deemed unreasonable by the SANITATION
DISTRICT will not be reimbursed.
Travel meals will be reimbursed on a per diem basis as established by U.S.
General Service Administration. Per diem rates include gratuities (tips) and will not
TRAVEL MEALS be separately reimbursed by the SANITATION DISTRICT. Personal expenses such
as cost of alcoholic beverages will not be reimbursed. No receipts are required for
the approved meals. The daily total reimbursement for meals shall not exceed the
SANITATION DISTRICT per diem rate which is available upon request.
PER DIEM DAILY RATE FOR The SANITATION DISTRICT may utilize per diem daily rate that includes lodging,
LODGING AND MEALS meals and incidentals (M&IE)as established by IRS and U.S. General Service
administration for pre-approved travel when reasonable.
RENTAL EQUIPMENT Consultant will be reimbursed at actual cost, no mark-up.
OCSD may authorize other items that may be necessitated due to modifications in
scope of work resulting from field investigations and field work required by Contract.
These items may include special equipment, test equipment and tooling and other
OTHER DIRECT COSTS materials and services not previously identified. These items will be reimbursed
based on actual cost incurred. A one-time mark-up of 15% for additional equipment
rentals, materials and outside services required for field work and investigations
may be allowed, as applicable, if justified. No additional markup is allowed by
Consultant on other direct costs resulting from work performed by its Contractors.
Cost of miscellaneous personal items such as, but not limited to newspapers,
toiletries, shoeshine, tobacco products, pay TV, movies, valet services, health club
MISCELLANEOUS charges, in-room mini bars, clothing and footwear will not be reimbursed.
ATM/bank fees incurred by Consultant while traveling will not be reimbursed.
Costs for project team lunches will not be reimbursed unless pre-approved by the
SANITATION DISTRICT.
PDSA PROJECT NO. 3-67
Revision 062316 SEAL BEACH PUMP STATION REPLACEMENT
Page 2 of 2
ATTACHMENT "E"
FEE PROPOSAL FORM
Final November 07,2019
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by: LEE&RO,Inc.
(Name of Firm)
Consultant Name: LEE&RO,Inc.
Raw Labor $ 1,392,067
Fringe Costs 31.00% $ 431,541
Burdened Labor
(Raw Labor+Fringe) $ 1,823,608
Overhead 110.00% $ 2,005,969
Subtotal
(Burdened labor+OH)
$ 3,829,577
Note: Round all values to nearest dollar. Profit 5.00% $ 191,479
(%of Subtotal)
Total Direct Costs,
not to exceed $ 24,200
TOTAL-"Consultant"Not to Exceed $ 4,045,256
Major Subconsultant A Name: Atkins
Raw Labor $ 81,700
Fringe Costs 34.43% $ 28,129
Burdened Labor
(Raw Labor+Fringe) $ 109,829
Overhead 103.28% $ 113,432
Subtotal
(Burdened labor+OH)
$ 223,261
Note: Round all values to nearest dollar. Profit 10.00% $ 22,326
(%of Subtotal)
Total Direct Costs,
not to exceed $ 1,100
TOTAL-Major Subconsultant A Not to Exceed $ 246,688
REQUEST FOR PROPOSALS PROJECT NO.3-67
Revision081613 SEAL BEACH PUMP STATION REPLACEMENT
Page 1 of 4
Final November 07,2019
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by: LEE&RO,Inc.
(Name of Firm)
Major Subconsultant B Name: Brierley and Associates
Raw Labor $ 170,650
Fringe Costs 74.06% $ 126,383
Burdened Labor
$ 297,033
(Raw Labor+Fringe)
Overhead 38.64% $ 114,773
Subtotal
(Burdened labor+OH)
$ 411,806
Note: Round all values to nearest dollar. Profit 9.64% $ 39,698
(%of Subtotal)
Total Direct Costs,
not to exceed $ 5,000
TOTAL-Major Subconsultant B Not to Exceed $ 456,504
Major Subconsultant C Name: T2 LIES,Inc.(Cardno)
Raw Labor $ 42,436
Fringe Costs 61.22% $ 25,979
Burdened Labor
$ 68,415
(Raw Labor+Fringe)
Overhead 118.26% $ 80,909
Subtotal
(Burdened labor+OH)
$ 149,324
Note: Round all values to nearest dollar. Profit 10.00% $ 14,932
(%of Subtotal)
Total Direct Costs,
not to exceed $ 62,000
TOTAL-Major Subconsultant C Not to Exceed $ 226,256
REQUEST FOR PROPOSALS PROJECT NO.3-67
Revision081613 SEAL BEACH PUMP STATION REPLACEMENT
Page 2 of 4
Final November 07,2019
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by: LEE&RO,Inc.
(Name of Firm)
Major Subconsultant D Name: NHC
Raw Labor $ 64,735
Fringe Costs 59.98% $ 38,828
Burdened Labor
(Raw Labor+Fringe) $ 103,563
Overhead 81.12% $ 84,010
Subtotal
(Burdened labor+OH)
$ 187,573
Note: Round all values to nearest dollar. Profit 10.00% $ 18,757
(%of Subtotal)
Total Direct Costs,
not to exceed $ 48,241
TOTAL-Major Subconsultant D Not to Exceed $ 254,571
Major Subconsultant E Name: Swift Lee Architects(SLO)
Raw Labor $ 56,827
Fringe Costs 9.50% $ 5,399
Burdened Labor
$ 62,226
(Raw Labor+Fringe)
Overhead 130.00% $ 80,894
Subtotal
(Burdened labor+OH)
$ 143,120
Note: Round all values to nearest dollar. Profit 10.00% $ 14,312
(%of Subtotal)
Total Direct Costs,
not to exceed $ 3,000
TOTAL-Major Subconsultant E Not to Exceed $ 160,432
Subconsultants Under$100,000
Subconsultant 1 Bluescape $ 39,130
Subconsultant 2 Collings $ 38,960
Subconsultant 3 Diaz Yourman $ 69,783
Subconsultant 4 GSI Environmental $ 61,405
REQUEST FOR PROPOSALS PROJECT NO.3-67
Revision081613 SEAL BEACH PUMP STATION REPLACEMENT
Page 3 of 4
Final November 07,2019
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by: LEE&RO,Inc.
(Name of Firm)
Subconsultant 5 KW Communications $ 75,000
Subconsultant 6 NUVIS Landscape Architecture $ 40,330
Subconsultant 7 Spec Services $ 98,500
Subconsultant 8 Traffic Control Engineering $ 80,400
Subconsultant 9 The Prizm Group $ 29,205
Subconsultant 10 Venklasen $ 25,430
TOTAL-Subconsultants Under$100,000 $ 558,143
SUMMARY
Consultant $ 4,045,256
Major Subconsultant A $ 246,688
Major Subconsultant B $ 456,504
Major Subconsultant C $ 226,256
Major Subconsultant D $ 254,571
Major Subconsultant E $ 160,432
Subconsultants Under$100,000 $ 558,143
GRAND TOTAL-Not to Exceed $ 5,947,850
REQUEST FOR PROPOSALS PROJECT NO.3-67
Revision081613 SEAL BEACH PUMP STATION REPLACEMENT
Page 4 of 4
ATTACHMENT "I"
COST MATRIX AND SUMMARY
LEE &RO, INC.
Seal Beach Pump Station Replacement, Project No. 3-67
Attachment I - Cost Matrix
Labor hours
E U c c
a, d ° a°'i f° ai ° � < = i C .2 Burdened
.L 2 c
o o M 0 M � � y 0 N '0 v 'W y Q 'W � 'N Total Fringe Burdened Labor& Allowable
Task Item a a w -J w -J w w Q w Q w cn o o Q a Hours Raw Labor Costs Labor Overhead Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 99.28 89.53 99.28 89.53 70.99 63.91 55.18 75.14 55.18 33.33 31.00% 110.00% 5.00%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
PHASE 2 - PRELIMINARY DESIGN
2.1 Not Used
2.2 Preliminary Design Production 220,000.28
2.2.1 Design Memos 0.00
2.2.1.1 Design Memo 1 - Trunk Sewer Alignment and PS Base Map 24 40 40 60 80 120 80 16 460 31,017.00 9,615.27 40,632.27 44,695.50 85,327.77 4,266.39 255,461.38 1,000.00 346,055.54
2.2.1.2 Design Memo 2 - Pump Station Alternatives and Basis of Design 80 80 80 40 80 80 120 80 120 16 7761 57,208.08 17,734.50 74,942.58 82,436.84 157,379.43 7,868.97 254,571.00 6,000.00 425,819.40
2.2.1.3 Design Memo 3 - Geotechnical and Groundwater Management Study 12 24 24 16 24 24 24 8 156 10,785.04 3,343.36 14,128.40 15,541.24 29,669.65 1,483.48 98,558.00 100.00 129,811.13
2.2.1.4 Design Memo 4 - Structural and Architectural 8 24 4 60 40 8 60 80 12 296 19,920.08 6,175.22 26,095.30 28,704.84 54,800.14 2,740.01 24,622.85 100.00 82,263.00
2.2.1.5 Design Memo 5 - Civil, Landscaping, Irrigation, Noise and Utilities 8 16 8 12 16 16 24 40 40 12 192 13,190.80 4,089.15 17,279.95 19,007.94 36,287.89 1,814.39 31,450.00 100.00 69,652.29
2.2.1.6 Design Memo 6 - Mechanical 16 40 8 4 40 40 40 40 40 4 272 19,271.36 5,974.12 25,245.48 27,770.03 53,015.51 2,650.78 0.00 100.00 55,766.29
2.2.1.7 Design Memo 7 - Electrical and Standby Power 12 16 80 8 161 40 80 24 40 4 320 23,533.00 7,295.23 30,828.23 33,911.05 64,739.28 3,236.96 7,241.00 100.00 75,317.25
2.2.1.8 Design Memo 8 - Instrumentation and Control 8 4 8 80 24 8 40 40 40 4 256 18,877.36 5,851.98 24,729.34 27,202.28 51,931.62 2,596.58 0.00 100.00 54,628.20
2.2.1.9 Design Memo 9 - Odor Control and Air Quality Management 8 24 4 4 16 16 24 24 24 8 152 10,575.24 3,278.32 13,853.56 15,238.92 29,092.49 1,454.62 29,415.55 100.00 60,062.66
2.2.1.10 Design Memo 10 - Fire Protection, Security and Safety 8 12 4 12 12 12 24 24 24 8 140 9,677.52 3,000.03 12,677.55 13,945.31 26,622.86 1,331.14 15,600.00 100.00 43,654.00
2.2.1.11 Design Memo 11 - Hazardous Material Survey, Mitigation and Control 8 16 40 24 16 4 108 7,616.36 2,361.07 9,977.43 10,975.17 20,952.61 1,047.63 0.00 100.00 22,100.24
Design Memo 12 - Code, Environmental, Permits, Agency Coordination
2.2.1.12 and Traffic Control 24 24 8 8 40 60 60 40 40 8 312 21,506.36 6,666.97 28,173.33 30,990.66 59,164.00 2,958.20 30,000.00 100.00 92,222.20
Design Memo 13 - Construction Phase Implementation, Constructability
2.2.1.13 Issues, Cost and Schedule 40 40 16 16 40 16 16 8 16 8 216 17,069.04 5,291.40 22,360.44 24,596.49 46,956.93 2,347.85 0.00 100.00 49,404.78
2.2.1.14 Design Memo 14 - Facility Operations and Maintenance 24 40 40 40 40 12 12 24 232 18,584.92 5,761.33 24,346.25 26,780.87 51,127.11 2,556.36 0.00 100.00 53,783.47
2.2.2 Preliminary Design Drawings 40 40 24 24 40 80 80 40 80 448 31,870.64 9,879.90 41,750.54 45,925.59 87,676.13 4,383.81 0.00 1,000.00 93,059.94
2.3 Value Engineering Assistance 8,651.76
2.3.1 Workshop Participation 16 16 16 8 8 64 5,893.60 1,827.02 7,720.62 8,492.68 16,213.29 810.66 27,048.67 100.00 44,172.63
2.3.2 Review of Value Engineering Recommendations (200 hrs allowance) 60 60 40 20 20 200 18,510.20 5,738.16 24,248.36 26,673.20 50,921.56 2,546.08 0.00 53,467.64
2.4 Not Used 0.00
2.5 Permitting Assistance 0.00
2.5.1 SCAQMD Permitting 6,140.00
Demonstration of Compliance with New Source Review for Citeria
2.5.1.1 Pollutants (SCAQMD Reg. XIII) 16 16 40 16 8 96 7,149.76 2,216.43 9,366.19 10,302.80 19,668.99 983.45 7,980.00 28,632.44
Demonstration of Compliance with New Source Review for Air Toxics
2.5.1.2 (SCAQMD Rule 1401) 16 16 40 16 8 96 7,149.76 2,216.43 9,366.19 10,302.80 19,668.99 983.45 7,600.00 28,252.44
2.5.1.3 Demonstration of Compliance with SCAQMD Rule 1403 8 8 16 4 4 40 3,035.28 940.94 3,976.22 4,373.84 8,350.06 417.50 1,640.00 10,407.56
2.5.1.4 Demonsration of Compliance with Odor Nuisance (SCAQMD Rule 402) 4 4 8 8 4 28 1,967.76 610.01 2,577.77 2,835.54 5,413.31 270.67 6,240.00 11,923.97
2.5.1.5 Planning and Design Strategies for Air Pollution Control System 24 24 40 40 16 144 10,460.72 3,242.82 13,703.54 15,073.90 28,777.44 1,438.87 6,540.00 36,756.31
2.5.1.6 Demonstration of Compliance with SCAQMD Rule 212 1 1 2 2 1 7 474.48 147.09 621.57 683.73 1,305.29 65.26 2,990.00 4,360.56
2.5.2 Navy Permitting 8 12 24 24 4 72 5,239.52 1,624.25 6,863.77 7,550.15 14,413.92 720.70 0.00 100.00 15,234.62
2.5.3 City of Seal Beach Permitting 8 12 24 24 4 72 5,239.52 1,624.25 6,863.77 7,550.15 14,413.92 720.70 400.00 100.00 15,634.62
2.5.4 Coastal Commission Permitting 8 12 24 24 4 72 5,239.52 1,624.25 6,863.77 7,550.15 14,413.92 720.70 3,935.87 100.00 19,170.48
2.5.5 Stormwater Permitting 4 4 40 20 4 72 5,006.36 1,551.97 6,558.33 7,214.16 13,772.50 688.62 0.00 100.00 14,561.12
2.6 Project Management 9,770.40
2.6.1 Project Management Plan 24 24 8 8 24 12 100 8,145.64 2,525.15 10,670.79 11,737.87 22,408.66 1,120.43 0.00 23,529.09
2.6.2 Project Management Progress Meetings 24 24 24 24 96 7,035.12 2,180.89 9,216.01 10,137.61 19,353.62 967.68 17,310.25 37,631.54
2.6.3 Project Schedule 24 24 24 4 76 6,368.52 1,974.24 8,342.76 9,177.04 17,519.80 875.99 0.00 18,395.79
2.6.4 Project Logs 24 24 40 8 96 7,637.68 2,367.68 10,005.36 11,005.90 21,011.26 1,050.56 0.00 22,061.82
2.6.5 Progress Reports 16 16 16 8 56 4,423.44 1,371.27 5,794.71 6,374.18 12,168.88 608.44 0.00 12,777.33
2.6.6 Project Invoices 12 12 12 36 2,665.68 826.36 3,492.04 3,841.24 7,333.29 366.66 0.00 7,699.95
2.6.7 Management of Subconsultants 40 40 24 40 40 184 14,107.92 4,373.46 18,481.38 20,329.51 38,810.89 1,940.54 0.00 40,751.43
2.6.8 Coordination with Other Projects 24 24 12 24 12 96 8,193.48 2,539.98 10,733.46 11,806.80 22,540.26 1,127.01 0.00 23,667.28
2.7 Risk Management 7,799.81
2.7.1 Risk Mitigation Measure Log 16 16 16 8 56 4,423.44 1,371.27 5,794.71 6,374.18 12,168.88 608.44 0.00 12,777.33
2.7.2 Risk Monitoring Updates 24 24 24 8 80 6,501.84 2,015.57 8,517.41 9,369.15 17,886.56 894.33 0.00 18,780.89
2.8 PDR Production Workshops and Meetings 13,535.68
2.8.1 PDR Production Workshops 58,836.54
2.8.1.1 Predesign Kickoff Workshop 8 12 8 8 12 8 4 60 4,875.56 1,511.42 6,386.98 7,025.68 13,412.67 670.63 0.00 100.00 14,183.30
2.8.1.2 Preliminary Design Risk Management Workshop 8 8 4 4 12 4 4 44 3,506.56 1,087.03 4,593.59 5,052.95 9,646.55 482.33 0.00 100.00 10,228.87
2.8.1.3 PDR Constructability Workshop 16 16 16 16 16 16 4 100 8,333.64 2,583.43 10,917.07 12,008.78 22,925.84 1,146.29 0.00 100.00 24,172.14
2.8.1.4 PDR Review Workshops 16 32 16 16 16 8 104 8,876.88 2,751.83 11,628.71 12,791.58 24,420.30 1,221.01 0.00 100.00 25,741.31
2.8.2 Preliminary Design Phase Meetings 0.00
2.8.2.1 Technical Progress Meetings 20 20 121 12 20 8 12 104 8,372.96 2,595.62 10,968.58 12,065.44 23,034.01 1,151.70 0.00 24,185.71
2.8.2.2 Project Management Progress Meetings included in 2.6.2 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.8.2.3 PDR Phase Focused Meetings 4 4 41 41 4 4 1 1 2 26 2,116.74 656.19 2,772.93 3,050.22 5,823.15 291.16 0.00 100.00 6,214.31
Page 1 of 3 Final November 07, 2019
LEE &RO, INC.
Seal Beach Pump Station Replacement, Project No. 3-67
Attachment I - Cost Matrix
Labor hours
E U c c
a, d ° a°'i f° ai ° � < = i C .2 Burdened
.L 2 c
o o M M y 0 N '0 v '(n y Q 'W 'N Total Fringe Burdened Labor& Allowable
Task Item a a- w -J w -J w w Q w Q w cn o o Q a Hours Raw Labor Costs Labor Overhead Overhead Profit Total Subs Direct Costs Total Fees
2.8.2.4 Stormwater Compliance Meeting 1 1 1 1 1 5 357.04 110.68 467.72 514.49 982.22 49.11 0.00 100.00 1,131.33
2.8.2.5 Project Coordination Meeting 16 24 8 8 16 32 8 112 8,695.28 2,695.54 11,390.82 12,529.90 23,920.72 1,196.04 0.00 100.00 25,216.75
2.8.2.6 Permit Agency Coordination Meetings 2 4 8 2 16 1,191.26 369.29 1,560.55 1,716.61 3,277.16 163.86 10,460.00 100.00 14,001.01
2.9 Quality Control 80 40 40 40 200 19,076.00 5,913.56 24,989.56 27,488.52 52,478.08 2,623.90 25,174.94 80,276.92
2.10 Community Outreach 8 8 8 4 28 2,211.72 685.63 2,897.35 3,187.09 6,084.44 304.22 13,277.59 100.00 19,766.25
Subtotal - Phase 2 - Preliminary Design 900 1,022 492 392 1,159 781 634 564 664 366 6974 523,185.68 162,187.56 685,373.24 753,910.56 1,439,283.81 71,964.19 1,202,251.57 10,600.00 2,724,099.56
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 141,965.69
3.1.1 Specifications 0.00
3.1.1.1 Contract Agreement, General Conditions and Special Provisions 16 16 12 12 8 64 4,906.40 1,520.98 6,427.38 7,070.12 13,497.51 674.88 0.00 14,172.38
3.1.1.2 General Requirements and Additional General Requirements 12 12 8 12 2 46 3,667.22 1,136.84 4,804.06 5,284.46 10,088.52 504.43 0.00 10,592.95
3.1.1.3 Technical Specifications 120 120 120 120 160 240 240 120 1240 89,254.00 27,668.74 116,922.74 128,615.01 245,537.75 12,276.89 0.00 257,814.64
3.1.2 Drawings 116 320 140 140 464 564 584 760 896 3984 274,356.88 85,050.63 359,407.51 395,348.26 754,755.78 37,737.79 53,812.74 5,000.00 851,306.31
3.1.3 Building Information Model (BIM) 24 24 24 16 24 40 200 160 240 752 48,908.40 15,161.60 64,070.00 70,477.00 134,547.01 6,727.35 0.00 141,274.36
3.1.4 Commissioning Plan Materials 31,849.00
3.1.4.1 ORT Procedures 8 8 12 16 24 16 4 88 6,993.96 2,168.13 9,162.09 10,078.30 19,240.38 962.02 0.00 20,202.40
3.1.4.2 FAT Procedures 8 8 12 16 24 16 4 88 6,993.96 2,168.13 9,162.09 10,078.30 19,240.38 962.02 0.00 20,202.40
3.1.4.3 RAT Procedure Specification 8 8 12 16 24 16 4 88 6,993.96 2,168.13 9,162.09 10,078.30 19,240.38 962.02 0.00 20,202.40
3.1.5 Equipment and Instrumentation Databases (EIDs) 4 8 8 8 24 40 40 8 140 9,357.84 2,900.93 12,258.77 13,484.65 25,743.42 1,287.17 0.00 27,030.59
3.1.6 SCADA Access Tables (SAT) 8 8 16 40 40 16 128 10,053.04 3,116.44 13,169.48 14,486.43 27,655.91 1,382.80 0.00 29,038.71
3.2 Design Support Documentation 93,925.80
3.2.1 Design Information 40 40 16 16 40 40 24 216 16,769.28 5,198.48 21,967.76 24,164.53 46,132.29 2,306.61 17,843.40 66,282.30
3.2.2 Facility Operation and Maintenance 8 12 12 12 24 12 8 88 6,871.64 2,130.21 9,001.85 9,902.03 18,903.88 945.19 0.00 19,849.08
3.2.3 Electrical Design Documentation 12 4 40 16 8 80 6,670.20 2,067.76 8,737.96 9,611.76 18,349.72 917.49 0.00 19,267.21
3.2.4 Instrumentation and Controls 12 4 40 16 8 80 6,280.20 1,946.86 8,227.06 9,049.77 17,276.83 863.84 0.00 18,140.67
3.2.5 Construction Cost Estimates 16 24 12 12 40 40 40 8 192 13,872.76 4,300.56 18,173.32 19,990.65 38,163.96 1,908.20 0.00 40,072.16
3.2.6 Construction Schedule 40 40 16 16 40 40 8 200 16,236.00 5,033.16 21,269.16 23,396.08 44,665.24 2,233.26 0.00 46,898.50
3.2.7 Procurement Alternatives 24 24 16 16 40 40 40 8 208 15,422.24 4,780.89 20,203.13 22,223.45 42,426.58 2,121.33 0.00 44,547.91
3.2.8 Final Design Report 8 16 4 4 16 8 6 62 4,829.06 1,497.01 6,326.07 6,958.68 13,284.74 664.24 0.00 13,948.98
3.3 Specialty Services I I 1 0.00
3.3.1 Topographic Survey Services Included in Task 2.2.1.1 Design Memo 1 -Trunk Sewer Alignment and PS Base Map 0.00
3.3.2 Fire Protection Services 8 41 41 41 41 21 1 1 4 30 2,540.10 787.43 3,327.53 3,660.28 6,987.82 349.39 23,360.00 30,697.21
3.3.3 Utility Survey and Coordination Services Included in 2.2.1.5 Design Memo 5 - Civil, Landscaping, Irrigation, Noise and Utilities 0.00
3.3.4 Landscape Architecture 2 4 8 8 16 8 46 2,960.20 917.66 3,877.86 4,265.65 8,143.51 407.18 28,760.00 37,310.69
3.3.5 Noise Evaluation Services 2 4 8 8 16 8 46 2,960.20 917.66 3,877.86 4,265.65 8,143.51 407.18 5,550.00 14,100.69
3.3.6 Traffic Control Services 2 2 4 4 4 16 32 2,020.82 626.45 2,647.27 2,912.00 5,559.28 277.96 40,000.00 45,837.24
3.3.7 Additional Shoring Design 40 80 40 40 40 40 280 20,944.00 6,492.64 27,436.64 30,180.30 57,616.94 2,880.85 0.00 500.00 60,997.79
3.3.8 Groundwater Monitoring Design 4 12 4 16 16 16 4 72 4,677.08 1,449.89 6,126.97 6,739.67 12,866.65 643.33 32,630.00 500.00 46,639.98
3.4 Design Submittals 8 24 24 24 24 80 80 40 304 19,263.68 5,971.74 25,235.42 27,758.96 52,994.38 2,649.72 44,907.52 5,000.00 105,551.62
3.5 Bid Support Services 21,801.37
3.5.1 Bid Phase Activities 8 12 4 4 24 12 8 8 8 88 6,403.72 1,985.15 8,388.87 9,227.76 17,616.63 880.83 10,142.43 28,639.89
3.5.2 Bid Evaluation Assistance 4 4 2 2 8 2 22 1,767.44 547.91 2,315.35 2,546.88 4,862.23 243.11 0.00 5,105.34
3.5.3 Conformed Document Preparation 4 4 2 2 8 8 24 40 40 16 148 9,282.46 2,877.56 12,160.02 13,376.02 25,536.05 1,276.80 0.00 26,812.85
3.6 Project Management 9,770.40
3.6.1 Project Management Plan Same as 2.6.1 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 100.00
3.6.2 Project Management Progress Meetings 40 40 40 40 160 11,725.20 3,634.81 15,360.01 16,896.01 32,256.03 1,612.80 12,156.65 100.00 46,125.48
3.6.3 Project Schedule 24 40 40 8 112 9,070.16 2,811.75 11,881.91 13,070.10 24,952.01 1,247.60 0.00 100.00 26,299.61
3.6.4 Project Logs 40 40 80 24 184 14,031.52 4,349.77 18,381.29 20,219.42 38,600.71 1,930.04 0.00 100.00 40,630.75
3.6.5 Progress Reports 24 24 48 24 120 8,738.88 2,709.05 11,447.93 12,592.73 24,040.66 1,202.03 0.00 100.00 25,342.69
3.6.6 Project Invoices 24 24 24 72 5,331.36 1,652.72 6,984.08 7,682.49 14,666.57 733.33 0.00 100.00 15,499.90
3.6.7 Management of Subconsultants 40 40 24 40 40 184 14,107.92 4,373.46 18,481.38 20,329.51 38,810.89 1,940.54 0.00 100.00 40,851.43
3.6.8 Coordination with Other Projects 24 24 12 24 12 96 8,193.48 2,539.98 10,733.46 11,806.80 22,540.26 1,127.01 0.00 100.00 23,767.28
3.7 Risk Management Assistance 7,799.81
3.7.1 Risk Management Plan 24 24 12 12 8 80 6,416.88 1,989.23 8,406.11 9,246.72 17,652.84 882.64 0.00 100.00 18,635.48
3.7.2 Risk Mitigation Measure Log 16 16 24 24 8 88 6,525.20 2,022.81 8,548.01 9,402.81 17,950.83 897.54 0.00 100.00 18,948.37
3.7.3 Risk Monitoring Updates 24 24 16 16 8 88 6,956.48 2,156.51 9,112.99 10,024.29 19,137.28 956.86 0.00 100.00 20,194.14
3.8 Workshops and Meetings 14,535.68
3.8.1 Design Phase Workshops 1,422.82
3.8.1.1 Design Submittal 1 Workshops 0.00
3.8.1.1.1 DS1 Review Kickoff Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.1.2 DS1 Validation Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.2 Design Submittal 2 Workshops 0.00
3.8.1.2.1 DS2 Review Kickoff Workshop 1 8 8 8 8 8 8 21 1 501 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
Page 2 of 3 Final November 07, 2019
LEE &RO, INC.
Seal Beach Pump Station Replacement, Project No. 3-67
Attachment I - Cost Matrix
Labor hours
E U c c
a, d ° a°'i f° ai ° � < = i C .2 Burdened
.L 2 c
o o M M y 0 N '0 v '(n y Q 'W 'N Total Fringe Burdened Labor& Allowable
Task Item a a- w -J w -J w w Q w Q w cn o o Q a Hours Raw Labor Costs Labor Overhead Overhead Profit Total Subs Direct Costs Total Fees
3.8.1.2.2 DS2 Validation Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.3 Design Submittal 3 Workshops 0.00
3.8.1.3.1 DS3 Review Kickoff Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.3.2 DS3 Validation Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.4 Final Design Submittal Workshops 0.00
3.8.1.4.1 FDS Review Kickoff Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 5,000.00 100.00 17,136.07
3.8.1.4.2 FDS Validation Workshop 8 8 8 8 8 8 2 50 4,166.82 1,291.71 5,458.53 6,004.39 11,462.92 573.15 0.00 100.00 12,136.07
3.8.1.5 Constructability Workshop 24 24 24 24 24 24 4 148 12,433.80 3,854.48 16,288.28 17,917.11 34,205.38 1,710.27 5,000.00 100.00 41,015.65
3.8.2 Design Phase Meetings 0.00
3.8.2.1 Technical Progress Meetings 24 24 12 12 40 16 8 136 10,925.96 3,387.05 14,313.01 15,744.31 30,057.32 1,502.87 0.00 100.00 31,660.18
3.8.2.2 Focussed Meetings 16 16 8 8 24 4 76 6,368.52 1,974.24 8,342.76 9,177.04 17,519.80 875.99 0.00 100.00 18,495.79
3.8.2.3 Commissioning Team Meetings 16 16 16 16 16 16 4 100 8,333.64 2,583.43 10,917.07 12,008.78 22,925.84 1,146.29 0.00 100.00 24,172.14
3.8.2.4 Safety and Risk Meeting 4 4 3 3 4 4 1 23 1,894.60 587.33 2,481.93 2,730.12 5,212.04 260.60 0.00 100.00 5,572.65
3.8.2.5 Consultant Office Technical Meetings (COTMs) 8 8 4 4 12 2 38 3,184.26 987.12 4,171.38 4,588.52 8,759.90 437.99 0.00 100.00 9,297.89
3.9 Quality Control 320 200 120 120 760 72,332.80 22,423.17 94,755.97 104,231.56 198,987.53 9,949.38 28,959.43 50.00 237,946.34
3.10 Permitting Assistance 8 12 24 40 24 8 116 7,719.72 2,393.11 10,112.83 11,124.12 21,236.95 1,061.85 69,149.89 50.00 91,498.68
Subtotal - Phase 3 Final Design 1,330 1,510 759 751 1,668 1,486 1,340 1,048 1,356 545 11793 868,881.68 269,353.32 1,138,235.00 1,252,058.50 2,390,293.50 119,514.68 700,342.62 13,600.00 3,223,750.80
TOTAL - PHASES 2 AND 3 2,230 2,532 1,251 1,143 2,827 2,267 1,974 1,612 2,020 911 18767 1,392,067.36 431,540.88 1,823,608.24 2,005,969.07 3,829,577.31 191,478.87 1,902,594.19 24,200.00 5,947,850.36
Rounded - Use for Attach E - Fee Proposal Form 1,392,067.00 431,541.00 1,823,608.00 2,005,969.00 3,829,577.00 191,479.00 1,902,594.00 24,200.00 5,947,850.00
Page 3 of 3 Final November 07, 2019
Seal Beach Pump Station Replacement, Project No. 3-67
Professional Design Services Agreement - Brierley &Associates
Attachment I -Cost Matrix
Labor hours
- L L L
L , 0 7, 0 f6 fC f6 f6 f6 fC O
O O m O 0 c c c c c c O
l0 }, M - L O O O O O O L L (a
� "" T N y 74 to y y 74 d Burdened
Q L L 'V L 'V L V L V) L 0 to N W V) L y
o U) 0 0 o y 0 0 �, ,o o �, o �, �, a, w a, w d > cc g > .. Burdened Overhead Labor& Allowable
0 y f�% y 0 W y 0 CD O 0 O O O - O - O M a) ^2 y R .O
Task Item a (n L) U) a (n L) a W a. cn a. - cn a - a - aL - cn a. - U) a - m M U m a m a a Total Hours Raw Labor Fringe Costs Labor Cost Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 109.00 92.00 82.00 67.00 57.00 51.00 45.00 42.00 34.00 61.00 40.00 38.00 25.10 74.06% 38.64% 9.64%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
PHASE 2 - PRELIMINARY DESIGN
2.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production 120 120 120 60 120 120 660 42,060.00 31,149.64 73,209.64 28,288.20 101,497.84 9,784.39 111,282.23
2.3 Value Engineering Assistance 30 30 3,270.00 2,421.76 5,691.76 2,199.30 7,891.06 760.70 8,651.76
2.4 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.5 Permitting Assistance 1 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.6 Project Management 20 16 8 44 3,692.80 2,734.89 6,427.69 2,483.66 8,911.35 859.05 9,770.40
2.7 Risk Management 12 20 32 2,948.00 2,183.29 5,131.29 1,982.73 7,114.02 685.79 7,799.81
2.8 PDR Production Workshops and Meetings 40 40 4,360.00 3,229.02 7,589.02 2,932.40 10,521.41 1,014.26 2,000.00 13,535.68
2.9 Quality Control 32 40 40 112 8,208.00 6,078.84 14,286.84 5,520.44 19,807.28 1,909.42 21,716.70
2.10 Community Outreach 1 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 2 - Preliminary Design 254 0 156 0 40 120 0 0 0 100 120 120 8 918 64,538.80 47,797.44 112,336.24 43,406.72 155,742.96 15,013.62 0.00 2,000.00 172,756.58
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 120 80 60 40 80 160 540 34,420.00 25,491.45 59,911.45 23,149.79 83,061.24 8,007.10 91,068.34
3.2 Design Support Documentation 120 120 160 20 80 500 35,500.00 26,291.30 61,791.30 23,876.16 85,667.46 8,258.34 93,925.80
3.3 Specialty Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.4 Design Submittals 20 40 20 20 20 20 140 8,742.00 6,474.33 15,216.33 5,879.59 21,095.91 2,033.65 23,129.56
3.5 Bid Support Services 20 40 1 1 20 20 20 1 120 8,240.00 6,102.54 14,342.54 5,541.96 19,884.50 1,916.87 21,801.37
3.6 Project Management 20 16 8 44 3,692.80 2,734.89 6,427.69 2,483.66 8,911.35 859.05 9,770.40
3.7 Risk Management 12 20 32 2,948.00 2,183.29 5,131.29 1,982.73 7,114.02 685.79 7,799.81
3.8 Workshops and Meetings 40 40 4,360.00 3,229.02 7,589.02 2,932.40 10,521.41 1,014.26 3,000.00 14,535.68
3.9 Quality Control 32 40 40 112 8,208.00 6,078.84 14,286.84 5,520.44 19,807.28 1,909.42 21,716.70
3.10 Permitting Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 3 Final Design 384 0 316 0 40 220 0 0 0 140 200 200 28 1528 106,110.80 78,585.66 184,696.46 71,366.71 256,063.17 24,684.49 0.00 3,000.00 283,747.66
TOTAL - PHASES 2 AND 3 638 0 472 0 80 340 0 0 0 240 320 320 36 2446 170,649.60 126,383.09 297,032.69 114,773.43 411,806.13 39,698.11 0.00 5,000.00 456,504.24
Rounded - Use for Attach E - Fee Proposal Form 170,650.00 126,383.00 297,033.00 114,773.00 411,806.00 39,698.00 0.00 5,000.00 456,504.00
Profit Calculations
Mn Threshold 250,000 10%
Nbx Threshold 2,500,000 5%
Proposed Burdened Labor&Overhead 411,806.13 9.64% 0.1
0.0964
Final November 07, 2019
Seal Beach Pump Station Replacement, Project No. 3-67
Professional Design Services Agreement -Atkins
Attachment I -Cost Matrix
Labor hours CC
L L L L C
m o Burdened
0 `° ° E °' E = p a Fringe Burdened Overhead Labor& Allowable
Task Item a 4U' in w a m w v Total Hours Raw Labor Costs Labor Cost Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 108.02 70.20 79.49 52.85 45.71 52.67 33.34 34.43% 103.28% 10.00%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
PHASE 2 - PRELIMINARY DESIGN
2.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production 24 106 198 100 128 160 16 732 45,870.04 15,793.15 61,663.18 63,685.80 125,348.98 12,534.90 250.00 138,133.87
2.3 Value Engineering Assistance 40 0 0 161 0 0 0 56 5,166.41 1,778.81 6,945.22 7,173.03 14,118.24 1,411.82 0.00 15,530.06
2.4 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.5 Permitting Assistance 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.6 Project Management 30 0 0 0 0 0 0 30 3,240.65 1,115.76 4,356.41 4,499.31 8,855.72 885.57 9,741.29
2.7 Risk Management 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.8 PDR Production Workshops and Meetings 40 0 32 40 16 0 0 128 9,709.88 3,343.13 13,053.01 13,481.16 26,534.18 2,653.42 500.00 29,687.59
2.9 Quality Control 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.10 Community Outreach 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 2 - Preliminary Design 134 106 230 156 144 160 16 946 63,986.98 22,030.84 86,017.82 88,839.29 174,857.11 17,485.71 0.00 750.00 193,092.82
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 8 30 88 36 26 72 0 260 16,848.96 5,801.13 22,650.10 23,393.04 46,043.14 4,604.31 250.00 50,897.45
3.2 Design Support Documentation 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.3 Specialty Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.4 Design Submittals 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.5 Bid Support Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.6 Project Management 8 0 0 0 0 0 0 8 864.17 297.54 1,161.71 1,199.82 2,361.52 236.15 100.00 2,697.68
3.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.8 Workshops and Meetings 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.9 Quality Control 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.10 Permitting Assistance 0 0 0 01 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 3 Final Design 16 30 88 36 26 72 0 268 17,713.14 6,098.67 23,811.81 24,592.86 48,404.66 4,840.47 0.00 350.00 53,595.13
TOTAL - PHASES 2 AND 3 150 136 318 192 170 232 16 1214 81,700.11 28,129.51 109,829.63 113,432.15 223,261.77 22,326.18 0.00 1,100.00 246,687.95
Rounded - Use for Attach E - Fee Proposal Form 81,700.00 28,130.00 109,830.00 113,432.00 223,262.00 22,326.00 0.00 1,100.00 246,688.00
Profit Calculations
Mm'Threshold 250,000 10%
Nbx Threshold 2,500,000 5%
Proposed Burdened Labor&Overhead 223,261.77 10.00%
Contains private information Final November 07, 2019
Seal Beach Pump Station Replacement, Project No. 3-67
Professional Design Services Agreement - Northwest Hydraulic Consultants
Attachment I -Cost Matrix
Labor hours
N N C = i �+ C
fC f4 N N U ++ U d O
N
U _ L E Burdened
C •o a) 0 0 0 Cn � -0 U U o S Total Fringe Burdened Overhead Labor& Allowable
Task Item a a cn w a w w ` w M c� Q cn � ` o L. U- Hours Raw Labor Costs Labor Cost Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 71.86 66.99 47.39 35.02 31.48 40.33 30.46 31.00 31.57 59.98% 81.12% 10.00%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
Axworthy, Diaz, Jomal,
Demlow, Sampson Moon,
Fehlman , Gombert, I Lemaire, Co-
PHASE 2 - PRELIMINARY DESIGN Christison Hurtig Blezy Lewis Houston Reynolds Ho op Nissim
2.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Physical Modeling of Pump Station 10 45 188 136 58 438 1 876 30,512.52 18,301.41 48,813.93 39,597.86 88,411.79 8,841.18 21,258.00 118,510.97
Conceptual Design Review of Pump Station (Optional) 12 6 32 61 56 2,963.50 1,777.51 4,741.01 3,845.91 8,586.91 858.69 9,445.60
Surge Analysis 34 60 90 2 186 7,440.78 4,462.98 11,903.76 9,656.33 21,560.09 2,156.01 325.00 24,041.10
Physical Modeling of Junction Box 7 41 171 112 50 294 1 676 23,818.22 14,286.17 38,104.39 30,910.28 69,014.67 6,901.47 26,658.00 102,574.14
2.3 Value Engineering Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.4 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.5 Permitting Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.6 Project Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.8 PDR Production Workshops and Meetings 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.9 Quality Control 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.10 Community Outreach 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 2 - Preliminary Design 63 92 32 60 449 248 114 732 4 0 1794 64,735.02 38,828.06 103,563.08 84,010.37 187,573.46 18,757.35 0.00 48,241.00 254,571.81
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 11 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.2 Design Support Documentation 12 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.3 Specialty Services 13 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.4 Design Submittals 14 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.5 Bid Support Services 15 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.6 Project Management 16 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.7 Risk Management 17 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.8 Workshops and Meetings 18 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.9 Quality Control 19 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.10 Permitting Assistance 20 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 3 Final Design 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL - PHASES 2 AND 3 63 92 32 60 449 248 114 732 4 0 1794 64,735.02 38,828.06 103,563.08 84,010.37 187,573.46 18,757.35 0.00 48,241.00 254,571.81
Rounded - Use for Attach E - Fee Proposal Form 64,735.00 38,828.00 103,563.00 84,010.00 187,573.00 18,757.00 0.00 48,241.00 254,571.00
Profit Calculations
Mm Threshold 250,000 10%
Nhx Threshold 2,500,000 5%
Proposed Burdened Labor&Overhead 187,573.46 10.00%
Page 1 of 1 Final November 07, 2019
Seal Beach Pump Station Replacement, Project No. 3-67
Professional Design Services Agreement -SwiftLEE Office
Attachment I -Cost Matrix
Labor hours
Lu
� � r
a c Z °� Burdened
o d
o a o o Cn = E 3 Total Burdened Overhead Labor& Allowable
Task Item a a 2 a Q a` o o v O 2 Q m Hours Raw Labor Fringe Costs Labor Cost Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 70.00 63.00 61.00 35.25 31.00 45.00 31.95 9.50% 130.00% 10.00%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
PHASE 2 - PRELIMINARY DESIGN
2.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production 20 60 60 60 200 8,894.52 844.98 9,739.50 12,661.35 22,400.85 2,240.08 500.00 25,140.93
2.3 Value Engineering Assistance 16 20 20 40 1 96 4,172.78 396.41 4,569.19 5,939.95 10,509.15 1,050.91 250.00 11,810.06
2.4 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.5 Permitting Assistance 16 16 32 1,471.95 139.84 1,611.79 2,095.32 3,707.11 370.71 4,077.82
2.6 Project Management 40 40 2,520.00 239.40 2,759.40 3,587.22 6,346.62 634.66 6,981.28
2.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.8 PDR Production Workshops and Meetings 20 8 8 20 56 2,669.04 253.56 2,922.60 3,799.38 6,721.98 672.20 500.00 7,894.17
2.9 Quality Control 20 20 1,220.00 115.90 1,335.90 1,736.67 3,072.57 307.26 3,379.83
2.10 Community Outreach 16 16 1,008.00 95.76 1,103.76 1,434.89 2,538.65 253.86 250.00 3,042.51
Subtotal - Phase 2 - Preliminary Design 0 112 124 88 116 0 20 460 21,956.29 2,085.85 24,042.14 31,254.78 55,296.92 5,529.69 0.00 1,500.00 62,326.61
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 20 40 40 40 8 148 6,605.31 627.50 7,232.82 9,402.66 16,635.48 1,663.55 18,299.03
3.2 Design Support Documentation 20 40 40 40 140 6,349.68 603.22 6,952.90 9,038.77 15,991.67 1,599.17 500.00 18,090.84
3.3 Specialty Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.4 Design Submittals 20 40 60 60 8 188 7,930.15 753.36 8,683.52 11,288.57 19,972.09 1,997.21 500.00 22,469.30
3.5 Bid Support Services 12 32 32 76 31699.90 351.49 4,051.39 5,266.81 9,318.21 931.82 10,250.03
3.6 Project Management 40 40 2,520.00 239.40 2,759.40 3,587.22 6,346.62 634.66 6,981.28
3.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.8 Workshops and Meetings 24 24 24 72 3,821.88 363.08 4,184.96 5,440.45 9,625.40 962.54 500.00 11,087.95
3.9 Quality Control 20 20 40 2,480.00 235.60 2,715.60 3,530.28 6,245.88 624.59 6,870.47
3.10 Permitting Assistance 24 24 1,464.00 139.08 1,603.08 2,084.00 3,687.08 368.71 4,055.79
Subtotal - Phase 3 Final Design 0 156 220 164 172 0 16 728 34,870.93 3,312.74 38,183.67 49,638.77 87,822.43 8,782.24 0.00 1,500.00 98,104.68
TOTAL - PHASES 2 AND 3 0 268 344 252 288 0 36 1188 56,827.22 5,398.59 62,225.81 80,893.55 143,119.35 14,311.94 0.00 3,000.00 160,431.29
Rounded - Use for Attach E - Fee Proposal Form 56,827.00 5,399.00 62,226.00 80,894.00 143,120.00 14,312.00 0.00 3,000.00 160,432.00
Profit Calculations
Mn Threshold 250,000 10%
Nbx Threshold 2,500,000 5%
Proposed Burdened Labor&Overhead 143,119.35 10.00%
Page 1 of 1 Final November 07, 2019
Seal Beach Pump Station Replacement, Project No. 3-67
Professional Design Services Agreement -T2 UES, Inc. (Cardno)
Attachment I - Cost Matrix
Labor hours
L
L L 0 U V f0 0
U a� o a) �' V E o Burdened
a o Q 0 W L .. d o y m Q R
0 0 .E o E a w e Total Fringe Burdened Labor& Allowable
Task Item a` w v`) 2 a` 2 v cn v v=i a Cn a a cn v a a` cn Q cn v=i 2 Hours Raw Labor Costs Labor Overhead Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 60.00 75.00 55.00 45.00 35.00 36.89 48.86 45.78 55.00 30.00 50.00 61.22% 118.26% 10.00%
Fully Burdened Hourly Rate (includes payroll costs, OH, and Profit)
PHASE 2 - PRELIMINARY DESIGN
2.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production 40 20 32 80 80 500 80 80 16 16 60 1004 42,436.20 25,979.53 68,415.73 80,908.44 149,324.16 14,932.42 44,000.00 18,000.00 226,256.58
2.3 Value Engineering Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.4 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.5 Permitting Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.6 Project Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.8 PDR Production Workshops and Meetings 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.9 Quality Control 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.10 Community Outreach 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 2 - Preliminary Design 40 20 32 80 80 500 80 80 16 16 60 1004 42,436.20 25,979.53 68,415.73 80,908.44 149,324.16 14,932.42 44,000.00 18,000.00 226,256.58
PHASE 3 - FINAL DESIGN
3.1 Bid Documents 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.2 Design Support Documentation 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.3 Specialty Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.4 Design Submittals 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.5 Bid Support Services 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.6 Project Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.7 Risk Management 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.8 Workshops and Meetings 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.9 Quality Control 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.10 Permitting Assistance 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Phase 3 Final Design 0 0 0 0 0 0 0 0 0 0 0 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL - PHASES 2 AND 3 40 20 32 80 80 500 80 80 16 16 60 1004 42,436.20 25,979.53 68,415.73 80,908.44 149,324.16 14,932.42 44,000.00 18,000.00 226,256.58
Rounded - Use for Attach E - Fee Proposal Form 42,436.00 25,980.00 68,416.00 80,908.00 149,324.00 14,932.00 44,000.00 18,000.00 226,256.00
Profit Calculations
Mn Threshold 250,000 10%
Nbx Threshold 2,500,000 5%
Proposed Burdened Labor&Overhead 149,324.16 10.00%
Page 2 of 5 Final November 07, 2019
ATTACHMENT "K"
MINOR SUBCONSULTANT
HOURLY RATE SCHEDULE
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: Bluescape
(Name of Firm)
Labor Category Hourly Rate
$/h r
Senior Project Engineer/Scientist $135
Project Manager $175
Principal $200
In-House Non-Labor Services Units Billing Rate
$/unit
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: Collings &Associates
(Name of Firm)
Labor Category Hourly Rate
$/h r
Principal Engineer 195
Sr. Engineer 140
Staff Engineer 115
CADD 95
Administrative / Clerical 65
In-House Non-Labor Services Units Billing Rate
$/unit
Mileage Per 0.58
mile
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: Diaz-Yourman &Associates
(Name of Firm)
Labor Category Hourly Rate
$/hr
Principal $270
Associate II $242
Staff II $155
Staff 1 $134
CADD $93
Word Processor Technical Editor $117
In-House Non-Labor Services Units Billing Rate
$/unit
(Not Applicable)
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: GSI Environmental
(Name of Firm)
Labor Category Hourly Rate
$/h r
Project Assistant 85
Accounting Specialist 125
Researcher 150
Environmental Technician 80
Sr. Environmental Technician 95
CADD / Graphics Specialist 105
Computer Programmer 130
Data Scientist 140
GIS Specialist/ Sr. Data Scientist/ Sr. Programmer/ Sr. Researcher 165
Engineer/ Scientist/ Geologist I 115
Engineer/ Scientist/ Geologist II 125
Engineer/ Scientist/ Geologist III 145
Engineer/ Scientist/ Geologist IV 175
Sr. Engineer/ Scientist/ Geologist 1 185
Sr. Engineer/ Scientist/ Geologist 11 215
Senior Associate 230
Principal 275
In-House Non-Labor Services Units Billing Rate
$/unit
Field Vehicle Day 120
Std. Sampling and Field Equipment Day 80
Photoionization Detector Day 100
Portable Generator Day 80
Air Sampling Equipment Day 100
Low Flow Sampling Instrumentation Day 100
Submersible Pump Day 200
Sampling Pumps Day 55
Trimble T10/R1 Day 150
Level C PPE Per 35
Person
/Da
Level D PPE Day 20
HAPSITE GC/MS Day 1000
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: KW Communications
(Name of Firm)
Labor Category Hourly Rate
$/hr
Principal $177.00
Associate $151.00
In-House Non-Labor Services Units Billing Rate
$/unit
Other Direct Costs Printing, Distribution Cost
Supplies, Etc.
Project Hotline Monthly $250.00
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: NUVIS
(Name of Firm)
Labor Category Hourly Rate
$/hr
Senior Principal $200
Principal $170
Senior Associate $155
Associate $140
CADD Tech 1 $130
CADD Tech II $120
Administrative $85
In-House Non-Labor Services Units Billing Rate
$/unit
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: I zZ:x'l CYCOVP
(Name of Firm)
Labor Category Hourly Rate
$/hr
(example—Senior Engineer) $140
(example—CAD Designer) $95
EA ItT At Sv A-LI IE G k2 5�;
SSC06-r Ste" CC
CAD A ,06- -7FCk1N1C-tA:ti �00
In-House Non-Labor Services Units Billing Rate
$/unit
(example—Concrete Compression Test) sample $200
(example— Drilling Rig) hours $150
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: SPEC Services Inc.
(Name of Firm)
Labor Category Hourly Rate
$/h r
Project Manager 1 $160
Project Manager 2 $189
Project Manager 3 $215
Project Controls 2 $140
Project Controls 3 $160
Project Admin Assistance $88
Engineer 1 $118
Engineer 2 $140
Engineer 3 $160
Engineer 4 $189
Engineer 5 $215
Design 1 $96
Design 2 $110
Design 3 $130
Design 4 $144
Design 5 $158
Design 6 $171
In-House Non-Labor Services Units Billing Rate
$/unit
CADD Charges (Software) Hours $10
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: TRAFFIC CONTROL ENGINEERING, INC.
(Name of Firm)
Labor Category Hourly Rate
$/hr
David Kuan - Project Manager $220
N. Kuan - Traffic Engineer $170
F. Lu - CAD/Tech $86
In-House Non-Labor Services Units Billing Rate
$/unit
Page 1 of 1
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: Veneklasen Associates, Inc.
(Name of Firm)
Labor Category Hourly Rate
$/hr
Principal/Associate 1 $250
Associate 11 $200
Associate 111 $180
Associate IV $150
Associate V $135
Associate VI $115
Acoustic Modeling $175
In-House Non-Labor Services Units Billing Rate
$/unit
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such
hours are budgeted or not. This schedule will be the only basis for compensation of
labor charges during project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but
not suitable for an hour labor rate. Examples include laboratory tests and equipment
rental.
4. All charges are subject to the Allowable Direct Costs requirements included as
Attachment D to the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO. 3-67
Revision 081613 SEAL BEACH PUMP STATION REPLACEMENT
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-624 Agenda Date: 12/4/2019 Agenda Item No: 10.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, PROJECT NO. 3-62
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Construction Services Agreement with Stantec Consulting, Inc. to
provide construction support services for Westminster Boulevard Force Main Replacement,
Project No. 3-62, for a total amount not to exceed $1,183,000; and
B. Approve a contingency of $118,300 (10%).
BACKGROUND
The Seal Beach Pump Station currently discharges all flow through a single 42-inch diameter ductile
iron force main that is approaching the end of its useful life. A second 30-inch force main exists. This
second pipe is made of a material known to fail catastrophically. It was removed from service
approximately four years ago. The Orange County Sanitation District (Sanitation District) was
compensated for this faulty pipe material by the original manufacturer many years ago.
This project will replace the two force mains with two parallel 36-inch high-density polyethylene pipes.
These force mains run from the Seal Beach Pump Station at the intersection of Seal Beach
Boulevard and Westminster Boulevard in the City of Seal Beach, to the intersection of Westminster
Boulevard and Rancho Road in the City of Westminster, a distance of approximately 14,000 feet.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• Comply with California Government Code Section 4526 to engage the best qualified firm "on
the basis of demonstrated competence and qualifications" and "negotiate fair and reasonable
fees"
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-624 Agenda Date: 12/4/2019 Agenda Item No: 10.
PROBLEM
This project requires the design consultant to provide as-needed services during construction
including submittal review, responding to Contractor's requests for information, reviewing
construction change orders, participating in meetings, site visits, and preparing record drawings.
PROPOSED SOLUTION
Award a Professional Construction Services Agreement with the design consultant Stantec
Consulting, Inc. to provide engineering support services during construction.
TIMING CONCERNS
Engineering support services will be required at the start of construction. Construction is anticipated
to start in February 2020.
RAMIFICATIONS OF NOT TAKING ACTION
The engineering support services needed to facilitate and review construction activities would not be
available by the Engineer of Record, which may negatively impact the contract execution.
PRIOR COMMITTEE/BOARD ACTIONS
July 2015 - Approved a Professional Design Services Agreement with MWH Americas, Inc.
(subsequently acquired by Stantec Consulting, Inc.) to provide engineering design services for the
Rehabilitation of Seal Beach Pump Station, Project No. 3-62, for an amount not to exceed
$6,917,175, and approved a contingency of$691,718 (10%).
ADDITIONAL INFORMATION
Stantec Consulting, Inc. has successfully furnished engineering services for the design of this project
and their support services during construction will provide continuity through the completion of the
project. Staff negotiated with Stantec Consulting, Inc. for these support services in accordance with
the Sanitation District's adopted policies and procedures. A review of the proposed price was
conducted using estimated quantities of requests for information, submittals, meetings, site visits,
change order review, and design revisions, as well as the level of effort for preparing record
drawings. Based on this review, staff determined the negotiated fee to be fair and reasonable for
these services.
CEQA
The project is exempt from CEQA under the Class 1, 2, 3, and 4 categorical exemptions set forth in
California Code of Regulations sections 15301, 15302, 15303, and 15304 because the project
involves repairs, replacement, limited construction of new facilities, and minor alteration of existing
facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder after the Sanitation District's Board of Directors approval of the construction contract.
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-624 Agenda Date: 12/4/2019 Agenda Item No: 10.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted (FY 2019-20 Budget Update, Appendix A, Page A-7) and the budget is
sufficient for this action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Construction Services Agreement
JF:dm:sa:gc
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarT"
PROFESSIONAL CONSTRUCTION SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 18t" day of December,
2019 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT", and STANTEC CONSULTING SERVICES, INC., for purposes of
this Agreement hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage CONSULTANT to provide
Construction Support Services for WESTMINSTER BOULEVARD FORCE MAIN
REPLACEMENT, PROJECT NO. 3-62; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services for
Construction Support Services in connection with these requirements; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures in accordance with
the SANITATION DISTRICT's Purchasing Ordinance Section 4.03(B) for the continuation of
services and has proceeded in accordance with said procedures to perform this work; and,
WHEREAS, at its regular meeting on December 18, 2019 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee pursuant to
SANITATION DISTRICT's Purchasing Ordinance to approve this Agreement between the
SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment "A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 1 of 19
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CADD drawings, figures, and other work shall be produced by CONSULTANT
and its Subconsultants using the SANITATION DISTRICT standard software.
Conversion of CADD work from any other non-standard CADD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall be subject to an acceptance period of thirty (30) calendar
days during which the SANITATION DISTRICT shall perform appropriate
acceptance tests. CONSULTANT shall correct any discrepancies or errors
detected and reported within the acceptance period at no additional cost to the
SANITATION DISTRICT.
E. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a) was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed One Million One
Hundred Eighty-Three Thousand Dollars ($1,183,000). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum
set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 2 of 19
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is two hundred fifty thousand dollars ($250,000)
or less, the maximum Profit shall be ten percent (10%). Between two hundred
fifty thousand dollars ($250,000) and two million five hundred thousand dollars
($2,500,000), the maximum Profit shall be limited by a straight declining
percentage between ten percent (10%) and five percent (5%). For consulting or
subconsulting services fees with a value greater than two million five hundred
thousand dollars ($2,500,000), the maximum Profit shall be five percent (5%).
Addenda shall be governed by the same maximum Profit percentage after adding
consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to one
hundred thousand dollars ($100,000), excluding out-of-pocket costs,
CONSULTANT shall pay to Subconsultant total compensation in accordance with
the Subconsultant amount specified in Attachment "E" - Fee Proposal.
For any Subconsultant whose fees for services are less than one hundred
thousand dollars ($100,000), CONSULTANT may pay to Subconsultant total
compensation on an hourly-rate basis per the attached hourly rate schedule and
as specified in the Scope of Work. The SANITATION DISTRICT shall pay to
CONSULTANT the actual costs of Subconsultant fees and charges in an amount
not to exceed the sum set forth in Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and its
Subconsultant(s) the actual costs of permits and associated fees, travel and
licenses for an amount not to exceed the sum set forth in Attachment "E" - Fee
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 3 of 19
Proposal. The SANITATION DISTRICT shall also pay to CONSULTANT actual
costs for equipment rentals, leases or purchases with prior approval of the
SANITATION DISTRICT. Upon request, CONSULTANT shall provide to the
SANITATION DISTRICT receipts and other documentary records to support
CONSULTANT's request for reimbursement of these amounts, see Attachment
"D" —Allowable Direct Costs. All incidental expenses shall be included in
overhead pursuant to Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Subconsultant(s) due to
modifications to the Scope of Work resulting from field investigations and field
work required by this Agreement. These items may include special equipment,
test equipment and tooling and other materials and services not previously
identified. Refer to attachment "D" Allowable Direct Costs for payment
information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of
the above-mentioned expenses will be based on an "accountable plan" as
considered by U.S. Internal Revenue Service (IRS). The plan includes a
combination of reimbursements based upon receipts and a "per diem" component
approved by IRS. The most recent schedule of the per diem rates utilized by the
SANITATION DISTRICT can be found on the U.S. General Services
Administration website at http://www.gsa.gov/portal/category/l04711#.
The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive of, but not limited to,
travel, lodging, and meals arrangements. The SANITATION DISTRICT shall
apply the most economic and practical method of reimbursement which may
include reimbursements based upon receipts and/or "per diem" as deemed the
most practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 4 of 19
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals — Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment "D" -Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed the not-to-exceed amount of
this Agreement, including approved additional compensation, CONSULTANT
shall notify the SANITATION DISTRICT immediately, and in writing. This written
notice shall indicate the additional amount necessary to complete the services.
Any cost incurred in excess of the approved not-to-exceed amount, without the
express written consent of the SANITATION DISTRICT's authorized
representative shall be at CONSULTANT's own risk. This written notice shall be
provided separately from, and in addition to any notification requirements
contained in the CONSULTANT's invoice and monthly progress report. Failure to
notify the SANITATION DISTRICT that the services cannot be completed within
the authorized not-to-exceed amount is a material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 -AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 5 of 19
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering (DOE) to be adequate for the protection of the SANITATION
DISTRICT; or
ii. The percentage of the work accomplished for each project element.
The DOE may, at his or her discretion, retain an amount equal to that which
insures that the total amount paid to that date does not exceed the percentage of
the completed work for each project element or the project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's DOE determines that no satisfactory progress has
been made since the prior payment, or in the event of a delay in the work
progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 6 of 19
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This section shall also be binding on
all Subconsultants.
CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or
causes to be presented to an officer or employee of the SANITATION DISTRICT
a false claim or request for payment or approval; b) knowingly makes, uses, or
causes to be made or used a false record or statement to get a false claim paid
or approved by the SANITATION DISTRICT; c) conspires to defraud the
SANITATION DISTRICT by getting a false claim allowed or paid by the
SANITATION DISTRICT; d) knowingly makes, uses, or causes to be made or
used a false record or statement to conceal, avoid, or decrease an obligation to
the SANITATION DISTRICT; or e) is a beneficiary of an inadvertent submission
of a false claim to the SANITATION DISTRICT, and fails to disclose the false
claim to the SANITATION DISTRICT within a reasonable time after discovery of
the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or its Subconsultant(s) who will
perform work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 et seq,
CONSULTANT and its Subconsultant(s) shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and its Subconsultant(s) shall maintain accurate payroll
records and shall comply with all the provisions of Labor Code Section 1776 and
shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a) (3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and its
Subconsultant(s) shall furnish a copy of all certified payroll records to the
SANITATION DISTRICT and/or general public upon request, provided the public
request is made through the SANITATION DISTRICT, the Division of
Apprenticeship Standards or the Division of Labor Standards Enforcement of the
Department of Industrial Relations.
D. The CONSULTANT and its Subconsultant(s) shall comply with the job site
notices posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 7 of 19
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of this Agreement, or b) in accordance with other provisions of
this Agreement. Notwithstanding any other provision of this paragraph or
Agreement, the CONSULTANT shall have the right to make copies of all such
plans, studies, sketches, drawings, computer printouts and disk files, and
specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class VIII, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Workers'
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under
this Agreement.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 8 of 19
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage: Two
Million Dollars ($2,000,000) per occurrence with Four Million Dollars ($4,000,000)
aggregate. Said insurance shall include coverage for the following hazards:
Premises-Operations, blanket contractual liability (for this Agreement), products
liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
the SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
D. AutomotiveNehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of One Million Dollars ($1,000,000) in a form
acceptable to the SANITATION DISTRICT.
F. Workers' Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 9 of 19
One Million Dollars ($1,000,000) per occurrence. Such Workers' Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Three Million Dollars
($3,000,000) with limits in accordance with the provisions of this paragraph. If the
policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 10 of 19
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of (ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
and shall be received by the SANITATION DISTRICT not less than thirty (30)
days prior to the effective date of the change(s) if the change would reduce
coverage or increase deductibles or SIR amounts or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non-Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 11 of 19
K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
N. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
8. SCOPE CHANGES
In the event of a change in the Scope of Work, requested by the SANITATION
DISTRICT, the parties hereto shall execute an amendment to this Agreement setting
forth with particularity all terms of the new Agreement, including but not limited to any
additional CONSULTANT's fees.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 12 of 19
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each Subconsultant
on a per-project-element basis, broken down as indicated in Section 2-COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered engineer
but represents and agrees that wherever in the performance of this Agreement requires
the services of a registered engineer, such services hereunder will be performed under
the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the SANITATION
DISTRICT for review and audit, all project related accounting records and
documents, and any other financial data within fifteen (15) days after receipt of
notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 13 of 19
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Larry Roberson, Senior Contracts Administrator
Copy: Justin Fenton, Project Manager
Notices shall be mailed to CONSULTANT at:
STANTEC CONSULTING SERVICES, INC.
38 Technology Drive
Irvine, CA 92618-5312
Attention: David S. Harrison, Vice President
All communication regarding the Scope of Work, will be addressed to the Project Manager.
Direction from other SANITATION DISTRICT staff must be approved in writing by the
SANITATION DISTRICT's Project Manager prior to action by the CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty (30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13 - NOTICES.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 14 of 19
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT
agrees to furnish to the SANITATION DISTRICT copies of all memoranda,
correspondence, computation and study materials in its files pertaining to the work
described in this Agreement, which is requested in writing by the SANITATION DISTRICT.
16. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this Agreement that it pays employees
not less than the minimum wage as defined by law, and that it does not discriminate
in its employment with regard to race, color, religion, sex or national origin; that it is
in compliance with all Federal, State and local directives and executive orders
regarding non-discrimination in employment; and that it agrees to demonstrate
positively and aggressively the principle of equal opportunity in employment.
B. Air Pollution
CONSULTANT and its Subconsultants and Subcontractors shall comply with all
applicable Federal, State and local air pollution control laws and regulations.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth (10t") day of the
following month and must include as a minimum: 1) current activities, 2) future activities,
3) potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 15 of 19
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, consultants, and agents (collectively the "Indemnified
Parties"), from and against any and all claims, damages, liabilities, causes of action,
suits, arbitration awards, losses,judgments, fines, penalties, costs and expenses
including without limitation, attorneys' fees, disbursements and court costs, and all other
professional, expert or consultants fees and costs and the SANITATION DISTRICT's
general and administrative expenses (individually, a "Claim", or collectively, "Claims")
which may arise from or are in any manner related, directly or indirectly, to any work
performed, or any operations, activities, or services provided by CONSULTANT in
carrying out its obligations under this Agreement to the extent of the negligent,
recklessness and/or willful misconduct of CONSULTANT, its principals, officers, agents,
employees, CONSULTANT's suppliers, consultants, subconsultants, subcontractors,
and/or anyone employed directly or indirectly by any of them, regardless of any
contributing negligence or strict liability of an Indemnified Party. Notwithstanding the
foregoing, nothing herein shall be construed to require CONSULTANT to indemnify the
Indemnified Parties from any Claim arising from:
(A) the sole or active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, consultant, subconsultant, subcontractor, nor anyone
employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances shall
the insurance requirements and limits set forth in this Agreement be construed to limit
CONSULTANT's indemnification obligation or other liability hereunder.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 16 of 19
The terms of this Agreement are contractual and the result of negotiation between the
parties hereto. Accordingly, any rule of construction of contracts (including, without
limitation, California Civil Code Section 1654) that ambiguities are to be construed
against the drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the Claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the SANITATION DISTRICT will reimburse CONSULTANT for the reasonable costs
of defending the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall comply with all SANITATION DISTRICT policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 17 of 19
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30) days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the parties
and supersedes all previous negotiations between them pertaining to the subject matter
thereof.
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 18 of 19
IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
STANTEC CONSULTING SERVICES, INC.
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment "A" — Scope of Work
Attachment "D"—Allowable Direct Costs
Attachment "E" — Fee Proposal
Attachment "G" — Not Attached
Attachment "H"— Not Used
Attachment "I" — Cost Matrix and Summary
Attachment "K" — Minor Subconsultant Hourly Rate Schedule
Attachment "L" — OCSD Safety Standards
LDR:ms
PCSA PROJECT NO. 3-62
Revised 072619 WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 19 of 19
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-625 Agenda Date: 12/4/2019 Agenda Item No: 11.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT, PROJECT NO. 3-62
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Westminster Boulevard Force Main
Replacement, Project No. 3-62;
B. Award a Construction Contract to Teichert Energy & Utilities Group, Inc. for Westminster
Boulevard Force Main Replacement, Project No. 3-62, for a total amount not to exceed
$27,743,000; and
C. Approve a contingency of $2,774,300.
BACKGROUND
The Seal Beach Pump Station currently discharges all flow through a single 42-inch diameter ductile
iron force main that is approaching the end of its useful life. A second 30-inch force main exists. This
second pipe is made of a material know to fail catastrophically. It was removed from service
approximately four years ago. The Orange County Sanitation District (Sanitation District) was
compensated for this faulty pipe material by the original manufacturer many years ago.
This project will replace the two force mains with two parallel 36-inch high-density polyethylene pipes.
These force mains run from the Seal Beach Pump Station at the intersection of Seal Beach
Boulevard and Westminster Boulevard in the City of Seal Beach, to the intersection of Westminster
Boulevard and Rancho Road in the City of Westminster, a distance of approximately 14,000 feet.
RELEVANT STANDARDS
• Achieve less than 2.1 sewer spills per 100 miles
• Comply with California Public Contract Code Section 20103.8, award construction contract to
lowest responsive bidder
Orange County Sanitation District Page 1 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-625 Agenda Date: 12/4/2019 Agenda Item No: 11.
PROBLEM
The existing unused 30-inch force main is not safe to use due to its poor condition. The 42-inch
ductile iron force main is oversized for normal flows, which causes solids to settle and accumulate
inside the pipe. That force main has also experienced corrosion and is approaching the end of its
useful life.
PROPOSED SOLUTION
Award a Construction Contract for the Westminster Boulevard Force Main Replacement, Project No.
3-62, which will replace the two existing force mains reducing the risks of spills, allowing the force
mains to be taken out of service for cleaning and repairs, and reduce the accumulation of solids in
the pip due to low velocities.
TIMING CONCERNS
This project includes seasonal work restrictions to ensure that peak wet weather flows can be
accommodated throughout construction. Delaying project award will reduce available durations to
perform portions of the work that must be completed in advance of the wet season that begins in
October 2021.
RAMIFICATIONS OF NOT TAKING ACTION
Not replacing the force mains will increase maintenance actions and will eventually result in the
failure of this critical asset. A force main failure would cause a significant sewer spill and will require
significant bypassing to perform the repair.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised Project No. 3-62 for bids on September 25, 2019 and seven sealed
bids were received on November 5, 2019. A summary of the bid opening follows:
Engineer's Estimate $ 31,300, 000
Bidder Amount of Bid
Teichart Energy & Utilities Group, Inc. $ 27,743,000
Griffith Company $ 28,289,400
Trautwein Construction, Inc. $ 29,262,126
OHL USA, Inc. $ 29,291,200
Mladen Buntich Construction Co. Inc. $ 33,440,500
GRFCO, Inc. $ 34,800,000
W.A. Rasic Construction Company Inc. $ 39,125,000
Orange County Sanitation District Page 2 of 3 Printed on 11/26/2019
powered by LegistarTM
File #: 2019-625 Agenda Date: 12/4/2019 Agenda Item No: 11.
The bids were evaluated in accordance with the Sanitation District's policies and procedures. A
notice was sent to all bidders on November 30, 2019 informing them of the intent of the Sanitation
District staff to recommend award of the Construction Contract to Teichert Energy & Utilities Group,
Inc.
Staff recommends awarding a Construction Contract to the lowest responsive bidder. Teichert
Energy & Utilities Group, Inc., for a total amount not to exceed $27,743,000.
CEQA
The project is exempt from CEQA under the Class 1, 2, 3, and 4 categorical exemptions set forth in
California Code of Regulations sections 15301, 15302, 15303, and 15304 because the project
involves repairs, replacement, limited construction of new facilities, and minor alteration of existing
facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder after the Sanitation District's Board of Directors approval of the construction contract.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (FY 2019-20 Budget Update, Appendix A, Page A-7) and the budget is
sufficient for this action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Construction Contract
JF:dm
Orange County Sanitation District Page 3 of 3 Printed on 11/26/2019
powered by LegistarT"
PART A
CONTRACT AGREEMENT
C-CA-072619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION................................................................................. 10
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................22
SECTION - 18 TERMINATION................................................................................22
SECTION - 19 WARRANTY....................................................................................23
SECTION - 20 ASSIGNMENT.................................................................................24
SECTION - 21 RESOLUTION OF DISPUTES ........................................................24
SECTION - 22 SAFETY & HEALTH ........................................................................24
SECTION - 23 NOTICES.........................................................................................25
C-CA-072619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
THIS AGREEMENT is made and entered into, to be effective, this December 18, 2019, by and
between Teichert Energy & Utilities Group, Inc., hereinafter referred to as "CONTRACTOR" and
the Orange County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 1 of 26
1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 2 of 26
shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 3 of 26
In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 4 of 26
SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within nine hundred seventy-eight (978) calendar days from
the date of the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by
OCSD as set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General
Conditions. The time for completion includes fourteen (14) calendar days determined by OCSD
likely to be inclement weather when CONTRACTOR will be unable to work.
In addition, CONTRACTOR shall accomplish such milestones within the periods of performance
set forth in Appendix A of the Special Provisions entitled "Work Completion Schedule."
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 5 of 26
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 6 of 26
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Twenty-Seven Million Seven Hundred Forty-Three
Thousand Dollars ($27,743,000) as itemized on the Attached Exhibit "A".
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 7 of 26
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 8 of 26
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 9 of 26
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 10 of 26
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 11 of 26
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain one hundred percent (100%) of the Contract Price. This Contract shall not become
effective until such Bonds are supplied to and approved by OCSD. Bonds must be issued by a
Surety authorized by the State Insurance Commissioner to do business in California. The
Performance Bond shall remain in full force and effect through the warranty period, as specified
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 12 of 26
in Section 19 below. All Bonds required to be submitted relating to this Contract must comply
with California Code of Civil Procedure Section 995.630. Each Bond shall be executed in the
name of the Surety insurer under penalty of perjury, or the fact of execution of each Bond shall
be duly acknowledged before an officer authorized to take and certify acknowledgments, and
either one of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 13 of 26
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Ten Million Dollars ($10,000,000) per occurrence and a general
aggregate limit of Twenty Million Dollars ($20,000,000) for bodily injury, personal
injury and property damage. Coverage shall include each of the following:
a. Premises-Operations.
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 14 of 26
b. Products and Completed Operations, with limits of at least Ten Million Dollars
($10,000,000) per occurrence and a general aggregate limit of Twenty Million
Dollars ($20,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 15 of 26
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
Either (1) a combined single limit of Five Million Dollars ($5,000,000) and a general
aggregate limit of Five Million Dollars ($5,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) Five Million Dollars ($5,000,000) per person for bodily injury and
Five Million Dollars ($5,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 16 of 26
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Pollution Liability Insurance: CONTRACTOR shall purchase and maintain insurance
for pollution liability covering bodily injury, property damage (including loss of use of
damaged property or property that has not been physically injured or destroyed),
cleanup costs, and defense costs (including costs and expenses for investigation,
defense, or settlement of claims). Coverage shall carry limits of at least Two Million
Dollars ($2,000,000) and shall apply to sudden and non-sudden pollution conditions
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 17 of 26
(including sewage spills), both at the site or needed due to migration of pollutants
from the site, resulting from the escape or release of smoke, vapors, fumes, acids,
alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants,
contaminants or pollutants.
If CONTRACTOR provides coverage written on a claims-made basis, OCSD has the
right to approve or reject such coverage in its own discretion. If written on a claims-
made basis, the CONTRACTOR warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this Contract, and that
continuous coverage will be maintained, or an extended discovery period will be
exercised, for a period of two years beginning from the time that the Project under
this Contract is completed.
7. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 18 of 26
a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 19 of 26
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 20 of 26
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 21 of 26
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
5. Pollution Liability Endorsements
There shall be a Separation of Insured Clause or endorsement, providing that
coverage applies separately to each insured, except with respect to the limits of
liability. There shall also be an endorsement or policy language containing a waiver
of subrogation rights on the part of the insurer.
OCSD, its directors, officers, agents, CONSULTANTS and employees and all public
agencies from whom permits will be obtained as well as their directors, officers,
agents, and employees shall be included as insureds under the policy. Any
additional insured endorsement shall contain language at least as broad as the
coverage language contained in ISO form CG 20 10 11 85 or alternatively in both
CG 20 10 10 01 and CG 20 37 10 01 together.
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or"Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 22 of 26
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 23 of 26
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 24 of 26
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Teichert Energy & Utilities Group, Inc.
3500 American River Drive
Sacramento, CA 95864
Copy to: John Solis, Regional Manager, Southern California
Teichert Energy & Utilities Group, Inc.
3500 American River Drive
Sacramento, CA 95864
CONFORMED C-CA-072619
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 25 of 26
IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Teichert Energy & Utilities Group, Inc.
3500 American River Drive
Sacramento, CA 95864
By
Printed Name
Its
CONTRACTOR's State License No. 1051426 (Expiration Date — 3/31/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing and Contracts Manager
C-CA-072619 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 26 of 26
EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
CONFORMED C-EXA-080414
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 1 of 8
B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR's
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
C-EXA-080414 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 2 of 8
The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR's receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
CONFORMED C-EXA-080414
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 3 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR's
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
C-EXA-080414 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
CONFORMED C-EXA-080414
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 5 of 8
2. The previously accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 6 of 8
ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
CONFORMED C-EXA-080414
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 7 of 8
ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages from the Bid Submittal Forms (Teichert Energy & Utilities Group, Inc.)
BF-14 Schedule of Prices, Pages 1-2
C-EXA-080414 CONFORMED
PROJECT NO. 3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 8 of 8
Bid Submitted By: Teichert Energy&Utilities Group,Inc.
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work,whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items,which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work
including profit, overhead, etc., unless otherwise specified in the Contract Documents All
applicable sales taxes, state and/or federal,and any other special taxes patent rights or
royalties shall be included in the prices quoted in this Bid
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO.3-62
WESTMINSTER BOULEVARD FORCE MAIN REPLACEMENT
Page 1 of 2
Group,Inc
'reiehert E
aergy gt Utilities (Name of Firml
Bid Submitted By
EXHIBOF PRICES
gCHEDULE price
Extended
APProx
Unit Price
Unit of MY = $1,300,000
ITEMS lRefer N
ote 1 in the Instructions). Measurement
BASE BID to
pescrOlon LUMP Sum - $1'S�,0�.'00
Section
01155 and in
item sum pace
No. Specifications t Sor the lump ,
described in t Documents Section 01155 LUMP Sum
Mogilizatior,a With the Contract ecifications rice = $253 pot9.�°
1. ance in Spec IumP sum P
conform described as enis for the $23� 00
&grac►n9 Contract Docum 1,100 X
Sheetin9I Shoring with the Yards
2. and in conform described in Cubic $360,000
demolition activities as
of... materials from der,► ance with the
hazardous m and in conform
Removal of h 01155 and total price of Allowance - $pN Ftx?e
3 s Section 01155 and in
Specification unit price s Section
pacuments for the in S�eCification e of..
s ecified eats for an allowance
its as Contract DC 1 through 4 Lump Sum
Fees for all PeW1 h the of Item Nos. ance _ $330,000
4 ance tthe Work d in conform
conform ark,excep 01155 an
s of the W Section rice of CP
-
All other Poi4�on din Specifica.thelumP sum P
5. 6,as describe eats and retention of LumP Sum
for
and ocum t clean-UP in
with the Contract D Progress Palmer, , 01155 and of... $
final pro9Section sum price
including din specification or the lump
pemobilizatilS as describe
6• the project Contract Documents 053119
ance with the SIS OF AWARD) C-BF-
conform PUNT OF BID lBA PROJECT NO'3-62
ARO FORGE MAIN REPLACEMENT
TOTAI-AM
WESTMINSTER BOULV
BF-1`I SCHEDULE OF PRICES Page 2 of 2
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-647 Agenda Date: 12/4/2019 Agenda Item No: 12.
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT:
ORANGE COUNTY SANITATION DISTRICT'S PROCUREMENT PROCESS
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Staff will provide an informational presentation on the Orange County Sanitation District's
procurement process.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• Participate in local, state, and national cooperative purchasing programs
• Comply with OCSD Policy - Purchasing Ordinance No. OCSD-52
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 1 of 1 Printed on 11/26/2019
powered by LegistarTM
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-646 Agenda Date: 12/4/2019 Agenda Item No: 13.
FROM: James D. Herberg, General Manager
Originator: Lan Wiborg, Director of Environmental Services
SUBJECT:
ORANGE COUNTY SANITATION DISTRICT - ENVIRONMENTAL SERVICES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Each month, staff provides an informational presentation on topics of interest to the Board of
Directors. This month's topic: Orange County Sanitation District's Environmental Services
Department - Regulatory Compliance Program.
RELEVANT STANDARDS
• Use all practical and effective means for resource recovery
• Comply with environmental permit requirements
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
Orange County Sanitation District Page 1 of 1 Printed on 11/26/2019
powered by LegistarTM