HomeMy WebLinkAboutItem 12 PPP 12-04-19 Operations - Procurement Process -- _ ,.ram" 's44
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ORANGE COUNTY SANITATION DISTRICT
PROCUREMENT
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Mission Statement
"Provide goods, services, and information with the commitment
to achieving the highest ethical, economic, and progressive
standards possible."
National Achievement of C��e+r1Ce. In Procurement(nP� Procurement
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Contractsi i
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awardedlast year
• Public Works Over 70
annual
solicitations
• Equipment
�� Construction
����� • Services
. active • Design Consultants,
projects
Architects, and ' � •
• Consulting Services _ ' _
Other Engineering '
� Services Su lies
.61 m Over 5 111
active projects in •
administration
items
• Manage districtwide inventory
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6: 1 inventory Materials • • • • •
inventoryitems
DIV 110 DIV 120 DIV 140 DIV 160 DIV 161 DIV 210 DIV 220 DIV 250
GM OFFICE BOARD SVCS PUBLIC AFFAIRS HUMAN RESOURCES RISK MGMT ADMINISTRATIVE SVCS FINANCIAL MGMT INFORMATION TECH
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DIV 610
DIV 880
PLANT 2 ENVIRONMENTAL
MAINTENANCE SERVICES
o DIV 230
lm� CONTRACTS, PURCHASING &
MATERIALS MANAGEMENT DIV620
DIV$70
RESOURCE
PLANT 1 PROTECTION
MAINTENANCE -
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DIV 630
DIV 840 LABORATORY,
P2 OPS MONITORING&
COMPLIANCE
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DIV 830
Pi OPS OMN DIV 710
ago ENGINEERING
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DIV 822 DIV 820 DIV 770 DIV 760 DIV 750
FLEET SERVICES COLLECTION DIV 810 CONSTRUCTION DESIGN PROJECT MGMT DIV 740
FACILITIES OM ADMIN MANAGEMENT OFFICE PLANNING
Rules and Regulations
• State Law
• Public Contract Code
• OCSD Ordinance 52
• OCSD Policies
• Mini-Brooks Act
• CA Government Code
• Federal and State Grant Requirements
Approval Thresholds
Per Ordinance No. OCSD-52 Article 7, the following
delegations of authority to award purchases apply to
the following:
• Sufficient Budget Available and Authorized
• General Manager up to $ 100K
• Standing Committees up to $200K
• Board Approval if over $200K
►_� ';'•' ` F P( _ _ may''
urement et o s
Public Works Construction
"A project involving the construction, erection, or alteration of
any type of structure, building, or improvement other than
sewage maintenance and repair projects"
• Follows California Public Contract Code
• Publicly advertised competitive solicitation if work is over
$35,000
• Awarded to lowest Responsive & Responsible Bidder
• No contract negotiations
Request for Proposal/Qualifications
"Services provided by professionals that involve specialized
judgement, skill and expertise"
• Follows Government Code and OCSD Policies
• Competitive solicitation if service is over $10,000
• Award is based on Best Value
• Contract negotiations may occur
Goods and Services Bids
"Fixed, movable, disposable, and/or reusable products,
commodities, equipment, materials, supplies or items used by
the District. "
"Furnishing of materials, labor, time , or effort by a Contractor."
• Follows Government Code and OCSD Policies
• Competitive solicitation if goods or services are over
$101000
• Awarded to lowest Responsive & Responsible bidder
• No contract negotiations
Emergency Procurements
"Purchases that are required to prevent immediate interruption
or cessation of necessary services or to safeguard life, property,
or the public health and welfare"
• General Manager or designee determines the urgent need
• Awarded through negotiated procurement
• General Manager authority up to $100,000
• Board Chair concurrence if over $100j,000
➢ Board ratified at next regular meeting
Sole Source Procurement
"Goods and/or services are:
1) Of a unique nature based on the quality, durability, availability,
fitness or qualifications for a particular use; or
2) Only available from one source."
• General Manager or designee determines the sole source
• General Manager authority up to $100,000
• Board approval if over $100,000
Questions ?