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Orange County Sanitation District
OPERATIONS COMMITTEE
Regular Meeting Agenda
Wednesday, November 6, 2019 - 5:00 PM
Board Room
Administration Building
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
ACCOMMODATIONS FOR THE DISABLED: Meeting Rooms are wheelchair accessible. If you require any
special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
AGENDA POSTING: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted outside the main gate of the Sanitation District's Administration Building located at
10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com not
less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,
including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the
Board of Directors, are available for public inspection in the office of the Clerk of the Board.
AGENDA DESCRIPTION: The agenda provides a brief general description of each item of business to be
considered or discussed. The recommended action does not indicate what action will be taken. The Board of
Directors may take any action which is deemed appropriate.
MEETING AUDIO: An audio recording of this meeting is available within 24 hours after adjournment of the
meeting. Please contact the Clerk of the Board's office at(714) 593-7433 to request the audio file.
NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, the item must be
submitted in writing to the Clerk of the Board: Kelly A. Lore, MMC, (714) 593-7433/ klore@ocsd.com at least 14
days before the meeting.
FOR ANY QUESTIONS ON THE AGENDA, BOARD MEMBERS MAY CONTACT STAFF AT:
General Manager: Jim Herberg,jherberg@ocsd.com/(714)593-7300
Asst. General Manager: Lorenzo Tyner, Ityner@ocsd.com/ (714)593-7550
Asst. General Manager: Rob Thompson, rthompson@ocsd.com/(714)593-7310
Director of Human Resources: Celia Chandler, cchandler@ocsd.com/(714) 593-7202
Director of Engineering: Kathy Millea, kmillea@ocsd.com/ (714)593-7365
Director of Environmental Services: Lan Wiborg, Iwiborg@ocsd.com/(714) 593-7450
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, November 6, 2019
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM:
PUBLIC COMMENTS:
If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table outside
of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on
which you wish to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to
three minutes.
REPORTS:
The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of
general interest to the Directors. These reports are for information only and require no action by the Directors.
CONSENT CALENDAR:
Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion,
without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in
the regular order of business.
1. APPROVAL OF MINUTES 2019-641
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held October 2,
2019.
Originator: Kelly Lore
Attachments: Agenda Report
10-02-2019 Operations Committee Minutes
2. QUARTERLY ODOR COMPLAINT REPORT 2019-528
RECOMMENDATION:
Receive and file the Fiscal Year 2019/20 First Quarter Odor Complaint Report.
Originator: Rob Thompson
Attachments: Agenda Report
FY 2019-20 1 st Quarter Odor Complaint Report
Page 1 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, November 6, 2019
3. ANNUAL LANDSCAPE MAINTENANCE SERVICES CONTRACT 2019-672
RECOMMENDATION:
A. Award a Service Contract to Tropical Plaza Nursery, Inc., for landscape
maintenance services per Specification No. S-2019-110013D, for the period of
January 1, 2020 through December 31, 2020, for a total annual amount not to
exceed $152,420, with four one-year renewal options; and
B. Approve an annual contingency of $15,242 (10%).
Originator: Rob Thompson
Attachments: Agenda Report
S-2019-1100BD Final Service Contract
4. PURCHASE OF THIRTY-SIX ELECTRIC CARTS 2019-676
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a Purchase Order to Southwest Material Handling for the purchase of 36
electric carts using US Communities Cooperative Contract EV2024-01 for a total
amount not to exceed $684,506; and
B. Approve a contingency of $34,226 (5%)
Originator: Rob Thompson
Attachments: Agenda Report
5. LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1, 2019-653
PROJECT NO. MP-485
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Laboratory Boiler
Burner Replacement at Plant No. 1, Project No. MP-485;
B. Award a contract agreement to ODC Engineering & Technology for Laboratory
Boiler Burner Replacement at Plant No. 1, Project No. MP-485, for an amount
not to exceed $283,000; and
C. Approve a contingency of $28,300 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
MP-485 Contract Agreement
Page 2 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, November 6, 2019
6. UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 2019-552
NO. 1, PROJECT NO. P1-132
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Tetra Tech, Inc. to
provide engineering services for Uninterruptible Power Supply Improvements at
Plant No. 1, Project No. P1-132, for an amount not to exceed $784,680; and
B. Approve a contingency of $78,468 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
P1-132 Professional Design Services Agreement
7. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE 2019-668
REPORT
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for
the period ending September 30, 2019.
Originator: Kathy Millea
Attachments: Agenda Report
CIP Contract Performance Report Period Ending 09-30-19
NON-CONSENT:
8. PLANT NO. 2 MAIN SEWAGE PUMPS, VARIABLE FREQUENCY 2019-535
DRIVE, 10 YEAR PREVENTATIVE MAINTENANCE
A. Approve Sole Source Purchase Order Contract with OneSource Distributors for
performing the 10-year manufacturer recommended Preventative Maintenance
(PM) on all seven of Plant No. 2 Main Sewage Pump Variable Frequency Drives
for an amount not to exceed $438,751 , which includes the purchase of the full
scope of supply, freight, and taxes; and
B. Approve a contingency of $43,876 (10%).
Originator: Rob Thompson
Attachments: Agenda Report
Page 3 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, November 6, 2019
9. PLANT NO. 2 MAIN SEWAGE PUMPS MOTOR OVERHAUL 2019-553
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a service contract to R.A. Reed Electric Company to provide Plant No. 2
Main Sewage Pump Motor Overhaul, Specification No. S-2019-1089BD, for a
total amount not to exceed $430,680; and
B. Approve a contingency of $43,068 (10%).
Attachments: Agenda Report
S-2019-1089BD Final Service Contract
10. CARBON CANYON PIPELINE SAG REPAIRS, PROJECT NO. FE17-01 2019-515
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Carbon Canyon
Pipeline Sag Repairs, Project No. FE17-01;
B. Reject low bid from Creative Home Corporation (CHI Construction) as
non-responsive;
C. Award a construction contract to Mike Prlich and Sons, Inc. for Carbon Canyon
Pipeline Sag Repairs, Project No. FE17-01, for a total amount not to exceed
$510,000; and
D. Approve a contingency amount of $51,000 (10%).
Originator: Kathy Millea
Attachments: FE17-01 Contract Agreement
Agenda Report
11. PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY 2019-521
IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-133
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc.
to provide engineering services for Primary Sedimentation Basins No. 6-31
Reliability Improvements at Plant No. 1, Project No. P1-133, for an amount not
to exceed $1,219,667; and
B. Approve a contingency of $121,967 (10%).
Originator: Kathy Millea
Attachments: Agenda Report
P1-133 Professional Design Services Agreement
Page 4 of 5
OPERATIONS COMMITTEE Regular Meeting Agenda Wednesday, November 6, 2019
INFORMATION ITEMS:
12. CLIMATE RESILIENCY STUDY, PROJECT NO. SP-152 2019-682
RECOMMENDATION:
Information Item.
Originator: Kathy Millea
Attachments: Agenda Report
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Board members may request staff to place an item on a future agenda.
ADJOURNMENT:
Adjourn the Committee meeting until the Regular Meeting of the Operations Committee on
December 2, 2019 at 6:00 p.m.
Page 5 of 5
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-641 Agenda Date: 11/6/2019 Agenda Item No: 1.
FROM: James D. Herberg, General Manager
Originator: Kelly A. Lore, Clerk of the Board
SUBJECT:
APPROVAL OF MINUTES
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Approve Minutes of the Regular Meeting of the Operations Committee held October 2, 2019.
BACKGROUND
In accordance with the Board of Directors Rules of Procedure, an accurate record of each meeting
will be provided to the Directors for subsequent approval at the following meeting.
RELEVANT STANDARDS
• Resolution No. OCSD 18-12
ATTACHMENT
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Minutes of the Operations Committee meeting held October 2, 2019
Orange County Sanitation District Page 1 of 1 Printed on 10/28/2019
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Orange County Sanitation District NIN SAN/T,4;/O Wednesday, October 2, 2019
Minutes for the = °°°� "o� 5:00 PM
OPERATIONS COMMITTEE Board Room
Administration Building
10844 Ellis Avenue
9 Fountain Valley, CA 92708
oT�°T'"� THE ENv\P (714) 593-7433
CALL TO ORDER
A regular meeting of the Operations Committee was called to order by Committee Chair Bob
Collacott on Wednesday, October 2, 2019 at 5:02 p.m. in the Administration Building.
Director Doug Chaffee led the Flag Salute.
DECLARATION OF QUORUM:
A quorum was declared present, as follows:
Present: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Phil Hawkins, Steve Jones, Lucille Kring, Tim Shaw, Jesus
Silva, Fred Smith, David Shawver, John Withers and Schelly
Sustarsic (Alternate)
Absent: None
Staff Present: Jim Herberg, General Manager; Rob Thompson, Assistant General Manager;
Lorenzo Tyner, Assistant General Manager; Celia Chandler, Director of Human Resources;
Kathy Millea, Director of Engineering; Lan Wiborg, Director of Environmental Services; Tina
Knapp, Assistant Clerk of the Board; Jennifer Cabral; Raul Cuellar; Mike Dorman; Al Garcia;
Jackie Lagade; Josh Martinez; Jeff Mohr; Riaz Moinuddin; Adam Nazaroff; Wally Ritchie;
Anthony Segura; Don Stokes; Eros Yong; Paula Zeller; and Ruth Zintun.
Others Present: Brad Hogin, General Counsel; Bob Ooten, Alternate Director (CMSD); and
Austin Mejia (Supervisor Chaffee's office).
PUBLIC COMMENTS:
None.
REPORTS:
Chair Collacott did not provide a report.
Late Communication was distributed to the Committee in the blue folders pertaining to Item
Nos. 2, 4 & 5.
General Manager Jim Herberg indicated that Item No. 5 was pulled from consideration as this
information was presented to the Board of Directors at the meeting on September 25, 2019.
Page 1 of 5
OPERATIONS COMMITTEE Minutes October 2, 2019
- Headquarters Complex Ad Hoc Committee Meeting Update
Director Lucille Kring and Mr. Herberg provided an update on the September 18, 2019
meeting of the Headquarters Complex Ad Hoc Committee, indicating that the new
headquarters building is at 60% design completion.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES 2019-591
Originator: Kelly Lore
MOVED, SECONDED, AND DULY CARRIED TO:
Approve Minutes of the Regular Meeting of the Operations Committee held September
4, 2019.
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Phil Hawkins, Steve Jones, Lucille Kring, Tim Shaw, Jesus
Silva, Fred Smith, David Shawver, John Withers and Schelly
Sustarsic (Alternate)
Noes: None
Absent: None
Abstentions: None
2. UPS AND BATTERY CHARGER MAINTENANCE 2019-537
Originator: Rob Thompson
Late Communication was distributed pertaining to this item, indicating that the
Recommendation was published incorrectly in the agenda materials. Corrected
Recommendation follows.
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a purchase order service contract with Odyssey Power Corporation for
uninterruptible power supply (UPS) and battery charger inspection and preventative
maintenance services for Plant Nos. 1 and 2 and pump stations, per Specification
S-2019-1081 BD, for a total amount not to exceed $125,490 for the period of November
1, 2019 through October 31, 2020, with four, one-year renewal options; and
B. Approve a contingency of $25,098 (20%) for each contract period.
Page 2 of 5
OPERATIONS COMMITTEE Minutes October 2, 2019
Ar
,
peF Speeif;eati n e 2019 1081 BD fee a total ameHnt net to „ ,.eed $1 25 n 90 fE)f
Approve a eentir,rver,l.y of $25 098 (200;) feF a eh l r,+raet r 1
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Phil Hawkins, Steve Jones, Lucille Kring, Tim Shaw, Jesus
Silva, Fred Smith, David Shawver, John Withers and Schelly
Sustarsic (Alternate)
Noes: None
Absent: None
Abstentions: None
NON-CONSENT:
3. TUSTIN AVENUE MANHOLE AND PIPE REPAIR, PROJECT NO. 2019-584
FE17-06
Originator: Kathy Millea
Director of Engineering Kathy Millea provided background information on this item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file Bid Tabulation and Recommendation for Tustin Avenue
Manhole and Pipe Repair, Project No. FE17-06;
B. Award a Construction Contract to Nuline Technologies, LLC for Tustin Avenue
Manhole and Pipe Repair, Project No. FE17-06, for a total amount not to exceed
$350,000; and
C. Approve a contingency of $35,000 (10%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Phil Hawkins, Steve Jones, Lucille Kring, Tim Shaw, Jesus
Silva, Fred Smith, David Shawver, John Withers and Schelly
Sustarsic (Alternate)
Noes: None
Page 3 of 5
OPERATIONS COMMITTEE Minutes October 2, 2019
Absent: None
Abstentions: None
4. MP-275/MP-276 CENTRAL GENERATION ENGINE OVERHAULS AT 2019-571
PLANT NOS. 1 AND 2
Originator: Rob Thompson
Late Communication was distributed to the Committee pertaining to this item, indicating
that a bid protest was received and rejected after the award protest deadline.
Riaz Moinuddin provided background information on this item. In response to a
request from the Committee, staff agreed to report contingency spending to the
Committee on this item in the future.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Award a service contract to UPS Midstream Services, Inc. to provide Central
Generation Engine Overhauls at Plant Nos. 1 and 2 (for a total of two engines),
Specification No. S-2019-1074BD, for a total amount not to exceed $5,636,335;
and
B. Approve a contingency of $1,127,268 (20%).
Ayes: Robert Collacott, Mariellen Yarc, Brad Avery, Allan Bernstein, Doug
Chaffee, Phil Hawkins, Steve Jones, Lucille Kring, Tim Shaw, Jesus
Silva, Fred Smith, David Shawver, John Withers and Schelly
Sustarsic (Alternate)
Noes: None
Absent: None
Abstentions: None
Item No. 5 was pulled from consideration.
INFORMATION ITEMS:
5. ORANGE COUNTY SANITATION DISTRICT'S SAFETY AND 2019-598
SECURITY PROGRAM
Originator: Celia Chandler
ITEM NOT HEARD:
Information Item.
Page 4 of 5
OPERATIONS COMMITTEE Minutes October 2, 2019
DEPARTMENT HEAD REPORTS:
Mr. Herberg indicated that the Administration Committee meeting scheduled for October 9,
2019 was cancelled and that the two items that had been scheduled for that meeting would
proceed to the Steering Committee and Board of Directors on October 23, 2019. One of the
items was award of the security services contract and, in response to a question from the
Committee, staff provided general information as to what requirements were sought in the
Request For Proposal for this contract.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
None.
ADJOURNMENT:
Chair Collacott declared the meeting adjourned at 5:24 p.m. to the meeting to be held on
Wednesday, November 6, 2019 at 5:00 p.m.
Submitted by:
Tina Knapp, MMC
Assistant Clerk of the Board
Page 5 of 5
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-528 Agenda Date: 11/6/2019 Agenda Item No: 2.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Receive and file the Fiscal Year 2019/20 First Quarter Odor Complaint Report.
BACKGROUND
During the first quarter of FY 2019/20, the Orange County Sanitation District had the following
attributable odor complaints: Plant No. 1 had two odor complaints, Plant No. 2 had one odor
complaint, and the collections system had three odor complaints. A summary of the odor complaints
with a table tracking the history is included as an attachment.
RELEVANT STANDARDS
• Zero odor incidents/events under normal operating conditions for Plant Nos. 1 and 2
• Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
• 12 or fewer odor complaints per year under normal operating conditions in the collections
system
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• FY 2019/20 First Quarter Odor Complaint Report
Orange County Sanitation District Page 1 of 1 Printed on 10/28/2019
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Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2019/20 — 1st Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summary
Plant No. 1 received two attributable odor complaints during the 1st quarter. Both odor complaints
were caused by chemical and solid odors during contractor testing and a new process being placed
in service.
2. Plant No. 2 Treatment Facility Odor Complaint Summary
Plant No. 2 received one attributable odor complaint during the 1st quarter. The odor complaint was
caused by uneven chemical dosing in one of the scrubbers. The chemical setting was adjusted to
prevent further complaints.
3. Collections Facilities Odor Complaint Summary
The collections system received three attributable odor complaints during the 1st quarter. Two
odor complaints were received due to the pressurization and sewer ventilation of foul odors in
critical points (i.e., adjacent to residents and upstream industrial discharge). The third odor
complaint was caused by manhole rehabilitation work by a contractor.
All Odor Complaints Tracking
1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr
July 2019 to September Cumulative
2019 19/20 19/20 19/20 19/20
FY 19/20
All Public Collections P1 P2 Total Total Total Total Total
Complaints
Attributable 3 2 1 6 6
to OCSD
Not
Attributable 8 2 5 15 15
to OCSD
Total Public
Complaints 11 4 6 21 21
Received:
oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-672 Agenda Date: 11/6/2019 Agenda Item No: 3.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
ANNUAL LANDSCAPE MAINTENANCE SERVICES CONTRACT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
A. Award a Service Contract to Tropical Plaza Nursery, Inc., for landscape maintenance services
per Specification No. S-2019-110013D, for the period of January 1, 2020 through December
31, 2020, for a total annual amount not to exceed $152,420, with four one-year renewal
options; and
B. Approve an annual contingency of$15,242 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) has a regular need for landscape
maintenance services at the two treatment plants and miscellaneous offsite facilities. This landscape
maintenance services contract will include the recently acquired Mt. Langley Complex. The services
include all facets of groundskeeping and landscape maintenance.
RELEVANT STANDARDS
• Operate and maintain facilities to minimize impacts on surrounding communities, including
odor, noise, and lighting
• Provide a safe and collegial workplace
PROBLEM
The current landscape maintenance services contract with Tropical Plaza Nursery, Inc. is set to
expire on December 31, 2019, and all renewal options have been exhausted. A new contract will
need to be awarded to maintain the Sanitation District's landscaping maintenance services.
PROPOSED SOLUTION
Award contract to the lowest responsive and responsible bidder to prevent any gaps in service and
ensure that the Sanitation District's properties are maintained to the standards set forth in the scope
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File #: 2019-672 Agenda Date: 11/6/2019 Agenda Item No: 3.
of work.
TIMING CONCERNS
In order to rebid this service, staff developed a scope of work and competitively bid the annual
landscape services. Various vendors were notified and six competitive bids were received (see table
below).
RAMIFICATIONS OF NOT TAKING ACTION
If this contract is not awarded, the Sanitation District will not have a vendor in place to provide
services after December 31, 2019. The Sanitation District would begin to have issues due to lack of
maintenance of landscaped areas on the Sanitation District's properties.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
With the final year of contract services with Tropical Plaza Nursery, Inc. set to expire on December
31, 2019, a new bid posting was advertised on August 3, 2019. Six competitive bids were received.
These bids were evaluated in accordance with the Sanitation District's policies and procedures. Staff
recommends awarding a service contract to Tropical Plaza Nursery, Inc., the lowest responsive and
responsible bidder. Quality Sprayers, Inc. withdrew their bid.
Bidder Bid Amount
Quality Sprayers, Inc. $151,650.40 (withdrew bid)
Tropical Plaza Nursery, Inc. $152,420
Complete Landscape Care Inc. $160,314
Brightview Landscape Services Inc. $168,444.24
Parkwood Landscape Inc. $176,960
United Pacific Services Inc. $323,440
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation would be funded under the Repairs and Maintenance line item for Operations and
Maintenance Department (Budget Update Fiscal Year 2019-20, Page 47), and the available funding
is sufficient for this action.
Date of Approval Contract Amount Contingency
11/06/2019 $152,420 $15,242
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File #: 2019-672 Agenda Date: 11/6/2019 Agenda Item No: 3.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Service Contract
RM/dh/jf/ab
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SERVICE CONTRACT
Landscape Maintenance Services
Specification No. S-2019-110011311)
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and Tropical Plaza Nursery, Inc.
with a principal place of business at 9642 Santiago Boulevard, Villa Park, CA 92861-2521
(hereinafter referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to temporarily retain the services of Contractor for landscape
maintenance services "Services" as described in Exhibit "A"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with Ordinance No.
OCSD-52; and
WHEREAS, on November 6, 2019, the Operations Committee of OCSD, by minute order,
authorized execution of this Contract between OCSD and Contractor; and
WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish
such Services,
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agree as follows:
1. Introduction
1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and the
Contractor. The terms and conditions herein exclusively govern the purchase of Services
as described in Exhibit "A".
1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as
though fully set forth at length herein.
Exhibit "A" Scope of Work
Exhibit "B" Bid
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards
Exhibit "E" Human Resources Policies
Exhibit "F" Not Used
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any
of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not affect
the meaning or interpretation of this Contract or any paragraph or provision hereof.
Orange County Sanitation District 1 of 9 Specification No. S-2019-1100BD
Version 080919
1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.7 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.8 The term "hours", when used in this Contract, shall be as defined in Exhibit "A".
1.9 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under "Compensation" below.
1.10 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation to be paid by OCSD to Contractor for the Services provided
under this Contract shall be a total amount not exceed One Hundred Fifty Two Thousand
Four Hundred Twenty Dollars ($152,420.00).
3. California Department of Industrial Relations(DIR)Registration and Record of Wages
3.1 To the extent Contractor's employees and/or its subcontractors who will perform Work
during the design and preconstruction phases of a construction contract or perform work
under a maintenance contract for which Prevailing Wage Determinations have been issued
by the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a
copy of all certified payroll records to OCSD and/or general public upon request, provided
the public request is made through OCSD, the Division of Apprenticeship Standards or the
Division of Labor Standards Enforcement of the Department of Industrial Relations.
3.4 The Contractor and its subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments and Invoicin_g
4.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD's Project
Manager or designee, of itemized invoices submitted monthly for Services rendered in
accordance with Exhibit "A". OCSD, at its sole discretion, shall be the determining party as
to whether the Services have been satisfactorily completed.
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4.2 Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a_OCSD.com and "INVOICE" with the Purchase Order Number and S-2019-
1100BD shall be referenced in the subject line.
5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services
identified in Exhibit "A". Contractor shall perform said Services in accordance with generally
accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing
and signed by both Parties.
8. Contract Term The Services provided under this Contract shall be completed within three
hundred sixty five (365) calendar days from the effective date of the Notice to Proceed.
9. Renewals
9.1 OCSD may exercise the option to renew this Contract for up to four (4) one-year periods
based upon the criteria set forth in Exhibit "A", under the terms and conditions contained
herein. OCSD shall make no obligation to renew nor give reason if it elects not to renew.
9.2 This Contract may be renewed by OCSD Purchase Order.
10. Extensions The term of this Contract may be extended only by written instrument signed
by both Parties.
11. Performance Time is of the essence in the performance of the provisions hereof.
12. Termination
12.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD of intent to terminate.
Upon receipt of a termination notice, Contractor shall immediately discontinue all work under
this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30)
days, pay Contractor for work performed (cost and fee)to the date of termination. Contractor
expressly waives any claim to receive anticipated profits to be earned during the
uncompleted portion of this Contract. Such notice of termination shall terminate this
Contract and release OCSD from any further fee, cost or claim hereunder by Contractor
other than for work performed to the date of termination.
12.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination
that Contractor is not complying with the Scope of Work requirements, if the level of service
is inadequate, or any other default of this Contract.
12.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written
notice to Contractor:
■ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
■ if Contractor sells its business; or
■ if Contractor breaches any of the terms of this Contract; or
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■ if total amount of compensation exceeds the amount authorized under this Contract.
12.4 All OCSD property in the possession or control of Contractor shall be returned by Contractor
to OCSD upon demand, or at the termination of this Contract, whichever occurs first.
13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the
life of this Contract and any periods of warranty or extensions, insurance in amounts equal
to the requirements set forth in the signed Acknowledgement of Insurance Requirements
(attached hereto and incorporated herein as Exhibit "C"). Contractor shall not commence
work under this Contract until all required insurance is obtained in a form acceptable to
OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a
subcontract until all insurance required of the subcontractor has been obtained. Failure to
maintain required insurance coverage shall result in termination of this Contract.
14. Bonds - NOT USED.
15. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility
for damages to property and/or injuries to persons, including accidental death, which may
arise out of or be caused by Contractor's services under this Contract, or by its
subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether
such damage or injury shall accrue or be discovered before or after the termination of the
Contract. Except as to the sole active negligence of or willful misconduct of OCSD,
Contractor shall indemnify, protect, defend and hold harmless OCSD, its elected and
appointed officials, officers, agents and employees, from and against any and all claims,
liabilities, damages or expenses of any nature, including attorneys' fees: (a)for injury to or
death of any person or damage to property or interference with the use of property, arising
out of or in connection with Contractor's performance under the Contract, and/or (b) on
account of use of any copyrighted or uncopyrighted material, composition, or process, or
any patented or unpatented invention, article or appliance, furnished or used under the
Contract, and/or (c) on account of any goods and services provided under this Contract.
This indemnification provision shall apply to any acts or omissions, willful misconduct, or
negligent misconduct, whether active or passive, on the part of Contractor of or anyone
employed by or working under Contractor. To the maximum extent permitted by law,
Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or
proceedings have merit or are meritless, or which involve claims or allegations that any of
the parties to be defended were actively, passively, or concurrently negligent, or which
otherwise assert that the parties to be defended are responsible, in whole or in part, for any
loss, damage, or injury. Contractor agrees to provide this defense immediately upon written
notice from OCSD, and with well qualified, adequately insured, and experienced legal
counsel acceptable to OCSD.
16. OCSD Safety Standards OCSD requires Contractor and its subcontractor(s)to follow and
ensure their employees follow all Federal, State, and local regulations as well as OCSD
Safety Standards while working at OCSD locations. If during the course of the Contract it is
discovered that OCSD Safety Standards do not comply with Federal, State, or local
regulations, then the Contractor is required to follow the most stringent regulatory
requirement at no additional cost to OCSD. Contractor and all of its employees and
subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in
Exhibit "D" and the Human Resources Policies in Exhibit "E".
17. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply:
17.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence
on the date of acceptance by the OCSD Project Manager or designee of the work as
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complete.
17.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work
as specified in Exhibit "A", OCSD informs Contractor that any portion of the Services
provided fails to meet the standards required under this Contract, Contractor shall, within
the time agreed to by OCSD and Contractor, take all such actions as are necessary to
correct or complete the noted deficiency(ies) at Contractor's sole expense.
18. Liquidated Damages - NOT USED.
19. Force Maieure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
20. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with
delivery of all products deemed necessary under this Contract.
21. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has
investigated the work to be performed; 2) it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Contract. Should Contractor discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Contractor's risk, until
written instructions are received from OCSD.
22. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements including,
but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and
California Water Codes Division 2.
23. Environmental Compliance Contractor shall, at its own cost and expense, comply with all
Federal, State, and local environmental laws, regulations, and policies which apply to the
Contractor, its subcontractors, and the Services, including, but not limited to, all applicable
Federal, State, and local air pollution control laws and regulations.
24. Licenses, Permits, Ordinances and Re_gulations Contractor represents and warrants to
OCSD that it has obtained all licenses, permits, qualifications, and approvals of whatever
nature that are legally required to engage in this work. Any and all fees required by Federal,
State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work
performed under the terms of this Contract will be paid by Contractor.
25. Applicable Laws and Re_gulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
26. Contractor's Employees Compensation
26.1 Davis-Bacon Act — Contractor will pay and will require all subcontractors to pay all
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employees on said project a salary or wage at least equal to the prevailing rate of per diem
wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for
each craft or type of worker needed to perform the Contract. The provisions of the Davis-
Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00)
and when twenty-five percent (25%) or more of the Contract is funded by Federal
assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon
Act to be complied with are incorporated herein as a part of this Contract and referred to by
reference.
26.2 General Prevailing Rate — OCSD has been advised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and
the general prevailing rate for legal holiday and overtime work in the locality in which the
work is to be performed for each craft or type of work needed to execute this Contract, and
copies of same are on file in the Engineering Department. The Contractor agrees that not
less than said prevailing rates shall be paid to workers employed on this Contract as required
by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2,
OCSD will have on file copies of the prevailing rate of per diem wages at its principal office
and at each project site, which shall be made available to any interested party upon request.
26.3 Forfeiture For Violation—Contractor shall, as a penalty to OCSD, forfeit fifty dollars ($50.00)
for each calendar day or portion thereof for each worker paid (either by the Contractor or
any subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
26.4 Apprentices—Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California,
regarding the employment of apprentices are applicable to this Contract and the Contractor
shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or
more or twenty(20)working days or more; or if contracts of specialty contractors not bidding
for work through the general or prime Contractor are two thousand dollars ($2,000.00) or
more or five (5) working days or more.
26.5 Workday—In the performance of this Contract, not more than eight(8) hours shall constitute
a day's work, and the Contractor shall not require more than eight(8) hours of labor in a day
from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter
1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit
to OCSD as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in
the execution of this Contract by Contractor or any subcontractor for each calendar day
during which any worker is required or permitted to labor more than eight (8) hours in any
one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article.
Contractor shall keep an accurate record showing the name and actual hours worked each
calendar day and each calendar week by each worker employed by Contractor in connection
with the project.
26.6 Record of Wages; Inspection — Contractor agrees to maintain accurate payroll records
showing the name, address, social security number, work classification, straight-time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, worker or other employee employed by it in connection with the
project and agrees to require that each of its subcontractors do the same. All payroll records
shall be certified as accurate by the applicable Contractor or subcontractor or its agent
having authority over such matters. Contractor further agrees that its payroll records and
those of its subcontractors shall be available to the employee or employee's representative,
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the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards
and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties
for non-compliance with the requirements of Section 1776 may be deducted from project
payments per the requirements of Section 1776.
27. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components or
structures, shall comply with the appropriate rules and regulations of the SCAQMD.
28. Governing Law This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange, in the event
any action is brought in connection with this Contract or the performance thereof.
29. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate as
a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
30. Remedies In addition to other remedies available in law or equity, if the Contractor fails to
make delivery of the goods or Services or repudiates its obligations under this Contract, or
if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the Contract price,
together with any incidental or consequential damages.
31. Dispute Resolution
31.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights
or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute
by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the
dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
31.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of agreement, each party shall select an arbitrator, and
those two (2)arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the laws
of the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
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32. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
33. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
34. Severability If any section, subsection, or provision of this Contract, or any agreement or
instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid,the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held
invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
35. Dama_ge to OCSD's Property Any of OCSD's property damaged by Contractor, any
subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
36. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from this project without the prior written consent from OCSD.
37. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers, employees,
and agents shall act in an independent capacity and shall not act as OCSD's officers,
employees, or agents. Contractor and its officers, employees, and agents shall obtain no
rights to any benefits which accrue to OCSD's employees.
38. Limitations upon Subcontracting and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
39. Third PartyRi_ghts Nothing in this Contract shall be construed to give any rights or benefits
to anyone other than OCSD and Contractor.
40. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
41. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
42. Authority to Execute The persons executing this Contract on behalf of the Parties warrant
that they are duly authorized to execute this Contract and that by executing this Contract,
the Parties are formally bound.
43. Entire Contract This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
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44. Notices All notices under this Contract must be in writing. Written notice shall be delivered
by personal service or sent by registered or certified mail, postage prepaid, return receipt
requested, or by any other overnight delivery service which delivers to the noticed
destination and provides proof of delivery to the sender. Rejection or other refusal to accept
or the inability to deliver because of changed address for which no notice was given as
provided hereunder shall be deemed to be receipt of the notice, demand or request sent.
All notices shall be effective when first received at the following addresses:
OCSD: Darius Ghazi
Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Contractor: Leslie T. Fields
President
Tropical Plaza Nursery, Inc.
9642 Santiago Boulevard
Villa Park, CA 92861-2521
Each party shall provide the other party written notice of any change in address as soon as
practicable.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Chair, Board of Directors or Operations Committee
Dated: By:
Kelly A. Lore, MMC
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing and Contracts Manager
COMPANY
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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oJ�jV SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-676 Agenda Date: 11/6/2019 Agenda Item No: 4.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
PURCHASE OF THIRTY-SIX ELECTRIC CARTS
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a Purchase Order to Southwest Material Handling for the purchase of 36 electric carts
using US Communities Cooperative Contract EV2024-01 for a total amount not to exceed
$684,506; and
B. Approve a contingency of $34,226 (5%)
BACKGROUND
The Orange County Sanitation District (Sanitation District) maintains a fleet of 200 electric carts.
Electric carts are used within the treatment plants as the primary means of transportation for
Operations & Maintenance staff and their tools. Electric carts are an efficient means of transportation
for plant staff. The cost of purchasing an electric cart is significantly less than the cost of a light-duty
truck. Carts are evaluated for replacement based on total maintenance/repair costs to date,
condition, and age.
As part of the fleet rightsizing and modernization strategy, Fleet Services is systematically replacing
the oldest electric carts to reduce the overall lifecycle cost and improve safety and reliability.
RELEVANT STANDARDS
• Participate in local, state, and national cooperative purchasing programs
• Ensure the public's money is wisely spent
PROBLEM
The electric carts identified for replacement have an average age of 17 years. Many of these carts
require significant body panel and control systems repairs. Additionally, electric carts that are
currently in use have unsealed lead acid batteries and lack modern controls and safety systems.
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File #: 2019-676 Agenda Date: 11/6/2019 Agenda Item No: 4.
PROPOSED SOLUTION
Staff recommends the replacement of 36 electric carts. The request combines electric cart
procurement for fiscal years FY18-19 and FY19-20 with an average cost of$19,014 per cart.
TIMING CONCERNS
A 5% contingency has been recommended should there be pricing changes between the date of
approval and date of purchase due to tariffs and uncontrolled market conditions.
RAMIFICATIONS OF NOT TAKING ACTION
The electric carts selected for replacement are unreliable, deteriorating, and no longer economical to
maintain. Cart downtime for repairs directly impacts the ability of staff to complete work.
PRIOR COMMITTEE/BOARD ACTIONS
January 2017 - Authorized the award of a sole-source purchase of nineteen (19) Taylor-Dunn electric
carts from Yale/Chase Equipment and Services, Inc., in accordance with March 28, 2001 Minute
Order 12(C)(2), for a total cost of $212,127 to include tax and delivery; and approved a contingency
of $10,606 (5%).
ADDITIONAL INFORMATION
The Sanitation District updated electric cart specifications to address safety concerns related to cart
rollover and improvements in battery and charging technology. Current electric cart models from
Yale/Chase and Columbia were evaluated against the updated specification, load capacity, and
construction. Electric carts from Columbia met or exceeded the Sanitation District's electric cart
specification and are available through a competitive bid contract.
The Sanitation District possesses the ability to purchase material, services, and equipment through
cooperative agreements. These cooperative agreements tend to lower unit prices and streamline the
purchasing process.
The Sanitation District is utilizing a cooperative agreement through US Communities Contract, Omnia
Partners, (Public Sector) No. EV2024-01 with Columbia through Southwest Material Handling (local
distributor), in accordance with Ordinance No. OCSD-52, Section 2.03(B), Cooperative purchases.
This US Communities Contract was awarded using a competitive bid process like the Sanitation
District's and has been vetted by Purchasing. The amount of savings under this cooperative
agreement is $137,501 versus list pricing.
These costs are inclusive of freight and sales tax.
Summary information on the quote for 36 electric carts is as follows:
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File #: 2019-676 Agenda Date: 11/6/2019 Agenda Item No: 4.
Vehicle Description and Unit Quantities Total Amount (Including Options, Tax,
Tire Fees)
Thirty-six (36) Columbia Electric Carts $684,506
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (Line item: Section 8, Page 96, Fleet Services, 21 electric carts; FY 2019-
20 Budget, line items Section 8, page 100 Fleet Services, 21 electric carts).
Date of Approval Contract Amount Contingency
11/20/2019 $684,506 $34,226 (5%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
DS:sr:gc
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-653 Agenda Date: 11/6/2019 Agenda Item No: 5.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1, PROJECT NO. MP-485
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Laboratory Boiler Burner
Replacement at Plant No. 1, Project No. MP-485;
B. Award a contract agreement to ODC Engineering & Technology for Laboratory Boiler Burner
Replacement at Plant No. 1, Project No. MP-485, for an amount not to exceed $283,000; and
C. Approve a contingency of $28,300 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) Laboratory Building at Plant No. 1 was
constructed in 1991 and is essential for the operational monitoring and compliance verification for
both wastewater treatment plants.
RELEVANT STANDARDS
• Sound engineering and accounting practices, complying with local, state, and federal laws
• Maintain a culture of improving efficiency to reduce the cost to provide the current service level
or standard
PROBLEM
In April 2018, the four natural gas-fired boilers for the Laboratory Building were tested by the South
Coast Air Quality Management District (SCAQMD) and found not to be in compliance with nitrogen
oxides emissions requirements. The four boilers were then shut down. The building is now heated
from the plant's hot water loop, which is difficult to control and maintain a consistent temperature to
avoid impacting laboratory analyses and causing occupant discomfort.
PROPOSED SOLUTION
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File #: 2019-653 Agenda Date: 11/6/2019 Agenda Item No: 5.
Implement Plant No. 1 Laboratory Boiler Burner Replacement, Project No. MP-485, to replace the
gas burners in the existing four boilers with new burners that meet the SCAQMD requirements.
TIMING CONCERNS
Until the new burners are installed and commissioned, the existing boilers will not be operational and
consistent environmental heating to the laboratory building and its occupants will be compromised.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to take action will result in the Laboratory's analyses and occupants not having adequate
heating for the building in the upcoming winter months.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised for bids on August 5, 2019. Three sealed bids were received on
September 25, 2019. The bids were evaluated in accordance with the Sanitation District's policies
and procedures.
Staff recommends awarding a construction contract to the lowest responsive and responsible bidder,
ODC Engineering & Technology, for the completion of Plant No. 1 Laboratory Boiler Burner
Replacement, Project No. MP-485.
Summary information on the bid opening for this project is as follows:
Engineer's Estimate: $250,000
Bidder Amount of Bid
ODC Engineering & Technology $283,000
Metro Builders & Engineers Group, Ltd. $394,750
MMC Inc. $431,164
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves repairs and replacement of existing
facilities involving no expansion of use or capacity. A Notice of Exemption was filed with the OC
Clerk-Recorder on February 28, 2019.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation would be funded under the Operations and Maintenance Repairs line item (FY 2019
Orange County Sanitation District Page 2 of 3 Printed on 10/29/2019
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File #: 2019-653 Agenda Date: 11/6/2019 Agenda Item No: 5.
-20, Budget Update, page 47). The budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Contract Agreement
DR:dm:sa:gc
Orange County Sanitation District Page 3 of 3 Printed on 10/29/2019
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PART A
CONTRACT AGREEMENT
C-CA-022619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION................................................................................. 10
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................22
SECTION - 18 TERMINATION................................................................................22
SECTION - 19 WARRANTY....................................................................................23
SECTION - 20 ASSIGNMENT.................................................................................24
SECTION - 21 RESOLUTION OF DISPUTES ........................................................24
SECTION - 22 SAFETY & HEALTH ........................................................................24
SECTION - 23 NOTICES.........................................................................................24
C-CA-022619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. MP-485
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1
THIS AGREEMENT is made and entered into, to be effective, this November 20, 2019, by and
between ODC Engineering & Technology, hereinafter referred to as "CONTRACTOR" and the
Orange County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions — Definitions.
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1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
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shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
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In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. MP-485
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1
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SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. MP-485
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within one hundred eighty (180) calendar days from the date
of the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by OCSD as
set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General Conditions.
The time for completion includes zero (0) calendar days determined by OCSD likely to be
inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
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and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
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SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Two Hundred Eighty Three Thousand Dollars
(283,000) as itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
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not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
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B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
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SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
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agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
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required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
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Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
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CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Two Million Dollars ($2,000,000) per occurrence and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
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a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Two Million Dollars
($2,000,000) per occurrence and a general aggregate limit of Two Million
Dollars ($2,000,000) which shall be in effect at all times during the warranty
period set forth in the Warranty section herein, and as set forth in the General
Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any additional
extension or continuation of time to said warranty period that may be required
or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
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h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
Either (1) a combined single limit of Two Million Dollars ($2,000,000) and a general
aggregate limit of Two Million Dollars ($2,000,000) for bodily injury, personal injury
and property damage;
Or alternatively, (2) Two Million Dollars ($2,000,000) per person for bodily injury and
Two Million Dollars ($2,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
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liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Pollution Liability Insurance: CONTRACTOR shall purchase and maintain insurance
for pollution liability covering bodily injury, property damage (including loss of use of
damaged property or property that has not been physically injured or destroyed),
cleanup costs, and defense costs (including costs and expenses for investigation,
defense, or settlement of claims). Coverage shall carry limits of at least One Million
Dollars ($1,000,000) and shall apply to sudden and non-sudden pollution conditions
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(including sewage spills), both at the site or needed due to migration of pollutants
from the site, resulting from the escape or release of smoke, vapors, fumes, acids,
alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants,
contaminants or pollutants.
If CONTRACTOR provides coverage written on a claims-made basis, OCSD has the
right to approve or reject such coverage in its own discretion. If written on a claims-
made basis, the CONTRACTOR warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this Contract, and that
continuous coverage will be maintained, or an extended discovery period will be
exercised, for a period of two years beginning from the time that the Project under
this Contract is completed.
7. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
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a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
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3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
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F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
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4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
5. Pollution Liability Endorsements
There shall be a Separation of Insured Clause or endorsement, providing that
coverage applies separately to each insured, except with respect to the limits of
liability. There shall also be an endorsement or policy language containing a waiver
of subrogation rights on the part of the insurer.
OCSD, its directors, officers, agents, CONSULTANTS and employees and all public
agencies from whom permits will be obtained as well as their directors, officers,
agents, and employees shall be included as insureds under the policy. Any
additional insured endorsement shall contain language at least as broad as the
coverage language contained in ISO form CG 20 10 11 85 or alternatively in both
CG 20 10 10 01 and CG 20 37 10 01 together.
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or"Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
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manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
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SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
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Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Oved Dagan
ODC Engineering & Technology
5675 Walnut Ridge Drive
Agoura Hills, CA 91301
Copy to: Oved Dagan, President
ODC Engineering & Technology
5675 Walnut Ridge Drive
Agoura Hills, CA 91301
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IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: ODC Engineering & Technology
5675 Walnut Ridge Drive
Agoura Hills, CA 91301
By
Printed Name
Its
CONTRACTOR's State License No. 822239 (Expiration Date 07/31/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
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EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
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The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
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EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
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acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
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2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
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ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
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ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages for Bid Submittal Forms— ODC Engineering & Technology
BF-14 Schedule of Prices, Pages 1-2
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1" �; Engineering &Technology
Bid Submitted By:
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work,whether they be
more or less than those shown. CONTRACTOR's compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items,which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work
including profit, overhead, etc., unless otherwise specified in the Contract Documents All
applicable sales taxes, state and/or federal and any other special taxes patent rights or
royalties shall be included in the prices quoted in this Bid
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
Bidders shall accurately reflect the cost to perform the Work. OCSD may reject unbalanced
Bids. Refer to Part 2—INSTRUCTIONS TO BIDDERS.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. MP-485
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1
Page 1 of 2
T
�"11 Engineerin & echnol
Bid Submitted By: g �y
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS(Refer to Note 1 in the Instructions):
Item
No. Description Unit of Approx
Measurement (sty Unit Price Extended Price
1. Mobilization: Furnish all labor, materials and equipment and other
activities required for Mobilization in accordance with General Conditions,
Payment-Mobilization Payment Requirements and in conformance with Lump Sum �� N � - $ 20,000.00
the Contract Documents for the lump sum price of... r
s
2. Furnish all labor, material, equipment,and services, except for item 1
above,for the construction of MP-485 Laboratory Boiler Burner
Replacement at Plant 1 in conformance with the Contract Documents, for Lump Sum '
the lump sum price of... .o,
r
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ 2
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO.MP-485
LABORATORY BOILER BURNER REPLACEMENT AT PLANT NO. 1
Page 2 of 2
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-552 Agenda Date: 11/6/2019 Agenda Item No: 6.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT NO. 1, PROJECT NO. P1-
132
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Tetra Tech, Inc. to provide
engineering services for Uninterruptible Power Supply Improvements at Plant No. 1, Project
No. P1-132, for an amount not to exceed $784,680; and
B. Approve a contingency of $78,468 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) has numerous smaller uninterruptible
power supply (UPS) units throughout the northwest area of Plant No. 1. These units maintain power
to process control systems in the event of power failure.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Comply with Government Code Section 4526: Select the "best qualified firm" and "negotiate
fair and equitable fees"
PROBLEM
Small, individual UPS units are less reliable and more prone to loss of functionality than a regional
UPS unit, which could leave critical pieces of equipment unprotected in case of a power failure.
Additionally, electrical equipment in some non-process areas has exceeded its useful life and needs
replacement.
PROPOSED SOLUTION
Implement Uninterruptible Power Supply Improvements at Plant No. 1, Project No. P1-132. This
project will replace the individual UPS units with a single industrial-grade regional UPS that can be
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File #: 2019-552 Agenda Date: 11/6/2019 Agenda Item No: 6.
cost-effectively maintained and monitored for a more reliable power supply. The project will also
replace old electrical cables, step-down transformers, and distribution and branch circuit panelboards
at Buildings A, B, 5, 6, Warehouse, and Fleet Services. This equipment has exceeded its useful life
and needs replacement
In order to accomplish this, the professional engineering services of a consulting firm are required.
TIMING CONCERNS
The existing electrical equipment in the vicinity of the Warehouse and Maintenance Shop areas are
at or past the end of their useful lives. If the project is deferred, the electrical equipment will continue
to age and be subject to failure resulting in the potential for unexpected, long-term outages for
connected equipment. There will also be an increased risk of failure in the commercial-type UPS
units if the project is deferred.
RAMIFICATIONS OF NOT TAKING ACTION
The existing UPS systems and electrical equipment would not be replaced and would result in
reduced reliability and increased risk of failure.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
This project is part of an on-going effort to replace small UPS units at the two treatment plants with
regional UPS units. For example, a regional UPS for the northeast area of Plant No. 1 is currently
proposed to be included in Headworks Rehabilitation at Plant No. 1, Project No. P1-105.
Consultant Selection:
The Sanitation District advertised a Request for Proposal (RFP) on June 11, 2019. The following
evaluation criterion were described in the RFP and were used to determine the most qualified
Consultant.
CRITERION WEIGHT
Project Understanding and Approach 40%
Related Project Experience 20%
Project Team and Staff Qualifications 40%
Three proposals were received on July 24, 2019 and evaluated in accordance with the evaluation
process set forth in Sanitation District's Purchasing Ordinance No. OCSD-52 by a pre-selected
evaluation panel consisting of the following Sanitation District staff: Senior Engineer (Project
Manager), Senior Engineer (Project Engineer), Engineering Supervisor (Electrical design),
Engineering Supervisor (Civil/Mechanical design), and Maintenance Superintendent.
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File #: 2019-552 Agenda Date: 11/6/2019 Agenda Item No: 6.
The Evaluation Team also included one non-voting representative from the Contracts Administration
Division
The resulting rankings of the Evaluation Team review are as follows:
Tetra Tech, Inc. Spec Services, Inc. IQA Solutions, Inc.
Evaluator 1 1 St 2nd 3rd
Evaluator 2 1 St 2nd 3rd
Evaluator 3 1 St 2nd 3rd
Evaluator 4 1 St 2nd 3rd
Evaluator 5 1 St 2nd 3rd
The Evaluation Team established Tetra Tech, Inc. as the most qualified proposer based on the
evaluation criteria set forth above. Their proposal highlighted strengths across all areas including
depth of staff and past projects with direct relevance to UPS systems and electrical equipment
modification. Interviews were deemed unnecessary based on the unanimous ranking by the
evaluation panel and clear break points in evaluation scoring.
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with the Purchasing
Ordinance, the fee proposal of only the highest-ranked firm was opened after approval by the
Director of Engineering of the Evaluation Committee's recommendation.
Staff conducted negotiations with Tetra Tech, Inc. to clarify the requirements of the Scope of Work,
the assumptions used for the estimated level of effort, and the proposed approach to meet the goals
and objectives for the project. The proposed level of effort was confirmed as appropriate.
Original Fee Proposal Negotiated Fee
Total Hours 3,889 3,889
Total Fee $799,825 $784,680
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The fringe and overhead costs were reduced, along with the total fee, based on a
review of their audited overhead rates. The contract profit is 9.13%, which is based on an
established formula based on the Sanitation District's standard design agreements.
Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Design Services
Agreement to Tetra Tech, Inc.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves repairs and replacement of existing
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facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder after the Sanitation District's Board of Directors approval of the Professional Services
Design Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (Budget Update, Fiscal Year 2019-20, Page A-8). The budget is sufficient
for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Design Services Agreement
TW:dm
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PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 20th day of November,
2019 by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to
as "SANITATION DISTRICT", and Tetra Tech, Inc., for purposes of this Agreement hereinafter
referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for
Uninterruptible Power Supply Improvements at Plant 1, Project No. P1-132; to provide
professional engineering services to prepare final plans and specifications, construction cost
estimates, schedule, and bid documents for installation of an industrial grade uninterruptible
power supply system (UPS) (including DC battery system and ancillary equipment such as
HVAC, eyewash station, supporting mechanical systems, and 480v underground duct banks).
Project will also involve replacement of 480v electrical system panelboards, breakers, and
conductors.
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on November 20, 2019 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee pursuant to
SANITATION DISTRICT's Purchasing Ordinance to approve this Agreement between the
SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment "A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 1 of 20
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness. CONSULTANT
shall respond to all comments, suggestions, and recommendations on the
SANITATION DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All
comments shall be incorporated into the design prior to the next submittal
deadline or addressed, in writing, as to why the comment has not been
incorporated. CONSULTANT shall ensure that each submittal is 100% accurate
for the level of work submitted (i.e. correct references, terms, capitalization or
equal status, spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of 30 calendar days
during which the SANITATION DISTRICT shall perform appropriate reviews and
including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared, or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one source, and shall not
design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific
product or equipment for competitive procurement, such recommendation shall
include at least two brand names of products that are capable of meeting the
functional requirements applicable to the project.
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 2 of 20
F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a) was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed Seven Hundred Eighty-
four Thousand Six Hundred Eighty Dollars ($784,680). Total compensation to
CONSULTANT including burdened labor (salaries plus benefits), overhead,
profit, direct costs, and Subconsultant(s) fees and costs shall not exceed the sum
set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 3 of 20
subconsulting services fees with a value greater than $2,500,000, the maximum
Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment "E" - Fee Proposal.
For any Subconsultant whose fees for services are less than $100,000,
CONSULTANT may pay to Subconsultant total compensation on an hourly-rate
basis per the attached hourly rate Schedule and as specified in the Scope of
Work. The SANITATION DISTRICT shall pay to CONSULTANT the actual costs
of Subconsultant fees and charges in an amount not to exceed the sum set forth
in Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment "D" - Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by Contract. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment "D" Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of
the above mentioned expenses will be based on an "accountable plan" as
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 4 of 20
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/l 04711#.
The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals — Per-diem rates as approved by IRS shall be utilized for travel
meals reimbursements. Per diem rates shall be applied to meals that are
appropriate for travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment "D" -Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 5 of 20
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 - AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 6 of 20
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This Section shall also be binding on
all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will
perform Work during the design and preconstruction phases of a construction
contract for which Prevailing Wage Determinations have been issued by the DIR
and as more specifically defined under Labor Code Section 1720 et seq,
PDSA PROJECT NO. P1-132
Revised 050719 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 7 of 20
CONSULTANT and Subconsultants shall comply with the registration
requirements of Labor Code Section 1725.5. Pursuant to Labor Code Section
1771.4, the Work is subject to compliance monitoring and enforcement by the
DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
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7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class Vill, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage:
One Million Dollars ($1,000,000) per occurrence with Two Million Dollars
($2,000,000) aggregate. Said insurance shall include coverage for the following
hazards: Premises-Operations, blanket contractual liability (for this Agreement),
products liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
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D. Automotive/Vehicle liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of one million dollars ($1,000,000) in form
acceptable to the SANITATION DISTRICT.
F. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than Three Million Dollars
($3,000,000) with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
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In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of
insurance in a form acceptable to the SANITATION DISTRICT indicating the
deductible or self-retention amounts and the expiration date of said policy, and
shall provide renewal certificates not less than ten (10) days prior to the
expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability)
The combination of(ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
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I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
Div. 260, and shall be received by the SANITATION DISTRICT not less than
thirty (30) days prior to the effective date of the change(s) if the change would
reduce coverage or increase deductibles or SIR amounts or otherwise reduce or
limit the scope of insurance coverage provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non-Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
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N. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
then SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
8. SCOPE CHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2 -
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer. Such services hereunder will be
performed under the direct supervision of registered engineers.
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11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Clarice Marcin, Senior Contracts Administrator
Copy: Tod Waltz, Project Manager
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Notices shall be mailed to CONSULTANT at:
Tetra Tech, Inc.
17885 Von Karman Avenue, Suite 500
Irvine, CA 92614
Attention: Robin Nezhad, PE
Copy: Melinda Tam, PE
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty (30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13 - NOTICES.
15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT
agrees to furnish to the SANITATION DISTRICT copies of all memoranda,
correspondence, computation and study materials in its files pertaining to the work
described in this Agreement, which is requested in writing by the SANITATION DISTRICT.
16. COMPLIANCE
A. Labor
CONSULTANT certifies by the execution of this Agreement that it pays
employees not less than the minimum wage as defined by law, and that it does
not discriminate in its employment with regard to race, color, religion, sex or
national origin; that it is in compliance with all federal, state and local directives
and executive orders regarding non-discrimination in employment; and that it
agrees to demonstrate positively and aggressively the principle of equal
opportunity in employment.
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B. Air Pollution
CONSULTANT and its subconsultants and subcontractors shall comply with all
applicable federal, state and local air pollution control laws and regulations.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses,judgments, fines, penalties, costs and
PDSA PROJECT NO. P1-132
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expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims") which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654) that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
PDSA PROJECT NO. P1-132
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negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the DISTRICT will reimburse CONSULTANT for the reasonable costs of defending
the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH OCSD POLICIES AND PROCEDURES
CONSULTANT shall be required to comply with all OCSD policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30) days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
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fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
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IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
TETRA TECH, INC.
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment "A" — Scope of Work
Attachment "B" — Not Used (or Not Attached)
Attachment "C"— Not Used (or Not Attached)
Attachment "D"—Allowable Direct Costs
Attachment "E" — Fee Proposal
Attachment "F"— Not Used (or Not Attached)
Attachment "G" — Not Used (or Not Attached)
Attachment "H" — Not Used (or Not Attached)
Attachment "I" — Cost Matrix & Summary
Attachment "J"— Not Used (or Not Attached)
Attachment "K" — Minor Subconsultant Hourly Rate Schedule
Attachment "L" — OCSD Safety Standards
CMM:ms
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ATTACHMENT "A"
SCOPE OF WORK
Uninterruptible Power Supply Improvements at Plant No. 1
Project No. P1-132
Professional Design Service Agreement
Attachment A— Scope of Work
TABLE OF CONTENTS
I. SUMMARY..........................................................................................................................................2
II. BACKGROUND, GENERAL PROJECT DESCRIPTION,AND PROJECT ELEMENTS.......2
BACKGROUND...........................................................................................................................2
GENERAL PROJECT DESCRIPTION....................................................................................2
DESCRIPTION OF PROJECT ELEMENTS...........................................................................2
Project Element 1 —Regional UPS....................................................................................2
Project Element 2—Electrical Equipment Replacement at Plant No. 1............................5
Project Element 3 —Conductor and Breaker Replacement...............................................6
Coordination with Other Projects..............................................................................................7
III.PROJECT SCHEDULE......................................................................................................................8
IV.PROJECT EXECUTION...................................................................................................................9
PHASE 1 —PROJECT DEVELOPMENT.................................................................................9
PHASE 2—PRELIMINARY DESIGN......................................................................................9
Task 2.1 - Preliminary Evaluation Studies (NOT USED).................................................9
Task 2.2 - Preliminary Design Production........................................................................9
Task 2.3 -Project Management.......................................................................................21
Task 2.4—PDR Production Workshops and Meetings....................................................25
Task 2.5—Permitting Assisstance....................................................................................28
Task2.6—Quality Control...............................................................................................29
PHASE3—DESIGN..................................................................................................................32
Task3.1 -Bid Documents...............................................................................................32
Task 3.2 - Design Support Documentation.....................................................................34
Task3.3 -Design Submittals ..........................................................................................36
Task3.4 -Bid Support Services......................................................................................38
Task 3.5 -Project Management.......................................................................................38
Task 3.6 -Risk Management Assistance.........................................................................38
Task 3.7 -Workshops and Meetings...............................................................................39
Task3.8 -Quality Control...............................................................................................43
Task 3.9—Permitting Assistance....................................................................................44
PHASE 4—CONSTRUCTION AND INSTALLATION SERVICES...................................44
PHASE 5—COMMISSIONING SERVICES..........................................................................44
PHASE6—CLOSE OUT ..........................................................................................................44
V. GENERAL REQUIREMENTS........................................................................................................44
GENERAL..................................................................................................................................44
OCSD Engineering Design Guidelines and Strategic Plan.............................................44
VI.STAFF ASSISTANCE ......................................................................................................................49
June 2019 P1-132 Design SOW
Page 1 of 50
EXHIBITS:..............................................................................................................................................50
I. SUMMARY
Provide professional design engineering services for the project described herein including the
following:
1. Preliminary Design Report
2. Permitting assistance
3. Preparation of bid documents
II. BACKGROUND, GENERAL PROJECT DESCRIPTION, AND
PROJECT ELEMENTS
BACKGROUND
Orange County Sanitation District (OCSD) has numerous smaller Uninterruptible Power
Supplies (UPS's) throughout the northwest area of Plant No. 1. Providing a regional UPS will
allow for a more reliable power supply and help reduce maintenance expenses. Additionally,
electrical equipment in the non-process areas has exceeded its useful life and is in need of
replacement. Project J-25-4 identified select feeders and circuit breakers requiring
replacement, which this project will incorporate.
GENERAL PROJECT DESCRIPTION
A new regional UPS will be installed at Power Building 8 to provide critical power to facilities at
the northwest region of Plant 1. Existing UPS status and alarm signals will be modified to
reflect their replacement with a power distribution unit (PDU) and automatic transfer switch at
the Control Center, Power Buildings 7 and 8, and Primary Clarifiers 6-31 east and west
electrical rooms.
The new electrical distribution and branch circuit panelboards will replace existing old and
obsolete equipment. The project will also provide temporary power to maintain services to
critical loads during contruction.
DESCRIPTION OF PROJECT ELEMENTS
PROJECT ELEMENT 1 — REGIONAL UPS
This project will implement part of the SP-150 Uninterruptible Power Supply (UPS) study
recommendation to install a 3—phase industrial grade regional UPS system at Power Building
8. The regional UPS at Power Building 8 will serve facilities located at the northwest end of
Plant 1. These facilities include, but are not limited to, the Control Center, Power Buildings 7
and 8, Primary Clarifiers 6-31 east and west electrical rooms, Waste Sides Stream Pump
Station (WSSPS), and Primary Basins polymer facility.
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Power Building 8
Modification of Power Building 8 to include the following work:
• Installation of industrial grade regional UPS distribution system.
• Construction of DC Battery Room and DC Battery System. System includes: lead acid
wet cell DC batteries, battery containment and protective barrier, battery charger, alarm,
notification devices, and lighting system
• Upgrade existing HVAC in Power Building 8 and provide a DC battery ventilation
system with air flow monitoring
• Relocation of the following existing utility piping to allow installation of the new regional
UPS and DC battery system:
0 Y4-inch Instrument air piping
0 1-inch plant water piping
0 2-inch potable water piping to emergency shower and eye wash
• Installation of shower and eye wash system in the battery room with water flow
monitoring
• Installation of 480-volt underground duct bank from Power Building 8 to:
o Power Building 7
o Control Center
o Primary Basins Polymer Facility
o WSSPS (Waste Sidestream Pump Station)
o Primary Clarifiers 6-31 east and west electrical rooms.
Control Center
The Control Center is a critical facility that houses critical IT, process network, and
communications equipment. This facility requires 24/7 uninterruptible/filtered power to serve
these equipment. The following work will be performed:
• Install a new Automatic Transfer Switch (ATS) and PDU at the Control Center HVAC
room located on the first floor.
• Refeed Chiller 19ECH475 from Power Building 8.
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• Remove existing power feed to Chiller 19ECH475 from MCC-OM located in the Control
Center basement and reuse conduit to feed the PDU in the HVAC room.
• Install alternate power feed from MCC - OM, located in the Control Center basement to
the ATS to provide a backup normal power source to the PDU.
POWER BUILDING 4
• Install a new 120/208-volt, 3-phase, 4 wire panelboard fed directly from the Control
Center UPS distribution system to serve existing UPS loads.
POWER BUILDING 7
• Demolish existing wall mounted UPS and battery system.
• Install a new wall mounted 120/208-volt, 3-phase, 4 wire panelboard fed directly from
Power Building 8 UPS distribution system to serve existing UPS loads.
PRIMARY CLARIFIERS 6-31 ELECTRICAL ROOMS
• Demolish existing Liebert UPS unit (11CUPS012, UPS-T1) located at Primary Clarifiers
6-15 east electrical room. Demolish existing UPS input conductors and conduit
(P3001 H) from the UPS back to circuit breaker in panelboard 11 CDPN011.
o Install a new 100A, 480-volt, 3 pole wall mounted automatic transfer switch and
480-volt, 3-phase standby power feed from existing MCC-T to the new 100A
automatic transfer switch.
o Install a new 15KVA, 480-208/120, 3-phase, 4-wire wall mounted dry-type
transformer adjacent to the existing UPS to refeed existing UPS panelboard
(PNL-UPST1). PNL-UPST1 is a 100A, 120/208-volts, 3-phase, 4-wire, 54
circuits panelboard, with a 50A, 3-pole main circuit breaker. Relocate existing
wall-mounted phone enclosure, with associated conduit and conductors to
create space for the new transformer.
• Demolish existing Liebert UPS unit (11DUPSO42, UPS-UA1) located at Primary
Clarifiers 16-31 west electrical room. Demolish existing UPS input conductors and
conduit (P4001 H) from the UPS back to circuit breaker in panelboard 11 DBCP041.
o Install a new 100A, 480-volt, 3-pole wall mounted automatic transfer switch and
480-volt, 3-phase standby power feed from existing MCC-UA to the new 100A
automatic transfer switch.
o Install a new 15KVA, 480-208/120, 3-phase, 4-wire wall mounted dry-type
transformer adjacent to the existing UPS to refeed existing UPS panelboard
(PNL-UPSUA1). PNL-UPSUA1 is a 100A, 120/208-volts, 3-phase, 4-wire, 54
circuits panelboard, with a 50A, 3-pole main circuit breaker.
o Relocate existing temperature transmitter, convenient receptacle, and
thermostat along with associated conduits and conductors to create space for
the new transformer.
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WASTE SIDESTREAM PUMP STATION (WSSPS)
• Install a new wall-mounted 480-120/208-volt transformer and 120/208-volt panelboard
to refeed existing UPS loads.
• Provide ATS with standby feed.
• Demolish existing UPS distribution system
PRIMARY BASINS POLYMER FACILITY
• Install a new PDU and refeed existing UPS loads.
• Demolish existing UPS distribution system
PROJECT ELEMENT 2 — ELECTRICAL EQUIPMENT REPLACEMENT AT PLANT
NO. 1
Replace old electrical cables, step-down transformers, distribution and branch circuit
panelboards at Buildings A, B, 5, 6, Warehouse, and Fleet Services. All work in this area
requires a city of Fountain Valley permit.
Building A
o Replace incoming 480-volt conductors feeding Distribution Panelboard "D".
Provide spare set of cables.
o Replace 480-volt Distribution Panelboard "D" along with all associated feeders.
o Replace 480-volt Distribution Panelboard "D1" along with all associated feeders.
Panelboard D1 is located on the mezzainine level and feeds the electric shop
transformer T1 and Panelboard 2D.
o Replace 480-volt-120/208-volt transformer TA and 120/208-volt distribution
panelboard DA. Replace feeders to transformer and panelboard.
o Replace 480-volt -120/208-volt transformer TC and 120/208-volt distribution
panelboard DCC. Replace feeders to transformer and panelboard.
Building B
o Replace incoming 480-volt conductors feeding Distribution Panelboard "DBS".
o Replace 480-volt Distribution Panelboard "DBS", along with all associated
conduits and feeders.
o Replace 480-volt-120/208-volt transformer TB and 120/208-volt distribution
panelboard DBB. Replace feeders to transformer and panelboard.
o Replace 120/208-volt Panelboards 1 B, 2B, 3B, 4B, and DBB-1 and associated
incoming feeders.
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Warehouse
o Replace incoming 480-volt conductors feeding Distribution Panelboard "DC".
o Replace 480-volt Distribution Panelboard "DC", along with all associated
conduits and feeders.
o Replace 480-volt-120/208-volt transformer TC, 120/208-volt Distribution
Panelboard DCC, along with all branch circuit conductors and conduits.
o Replace 120/208-volt Panelboards 1 C, 2C, 3C, 4C, 5C, and Purchasing Office
panel.
Building 5
o Replace 480-volt—120/208-volt transformer TFR-2DA, Panelboard 2DA.
Replace feeders to transformer and panelboard.
Building 6
o Replace 480-volt panelboards, D1 and 2D, along with all associated conductors.
o Replace 480-volt-120/208-volt transformer T-1, along with primary disconnect
switch, and 120/208-volt distribution panelboards 1 D1A, 1 D1 B, and 1 D1 L.
o Replace 480-volt-120/208-volt transformer and panelboards 1 D1 C and 1 D1 D.
o Replace feeders to transformers and panelboards.
Fleet Services
o Replace 480-volt panelboards DPS including incoming 480-volt feeders and all
associated outgoing conduits and feeders.
o Replace 480-volt-120/208-volt transformer T2, and 120/208-volt distribution
panelboard D2.
PROJECT ELEMENT 3 — CONDUCTOR AND BREAKER REPLACEMENT
Replace faulty circuit breakers and undersized conductors at selected switchboards and motor
control centers. All work in non-process areas requires a permit from city of Fountain Valley for
Plant No. 1.
CABLES
1. Replace the conductors as described below:
a. MCC-MSC
i. Replace existing 500MCM conductors feeding MCC-MSC
with 750MCM conductors. (SLD shows 3-500MCM via 400A
CB).
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ii. Replace existing #8 conductors feeding AC-1 with #2
conductors.
b. Panel X1 (PNL-X1)
i. (X1-402) Replace existing #12 conductor feeding AH-2 with
#6. (SLD shows #8, with 50A CB).
ii. (X1-404) Replace existing #8 conductor feeding AH-1 with #2.
(SLD shows #4, with 100A CB).
iii. (X1-406) Replace existing #12 conductor feeding Elevator
with #6. (SLD shows #8, with 50A CB).
iv. (X1-409) Replace existing 500MCM conductors feeding panel
D1A (PNL-D1A) with 600MCM conductors (SLID shows
350MCM conductors, feeding a 1200A Bus).
c. Panel DIPS (PNL-DPS)
i. (DPS-403) Replace existing #4 conductor feeding AH-3 with
#2. (SLD shows #4, with 100A CB).
d. SWBD-MS (SWD-MS)
i. (MS-402) Replace existing #2/0 conductor feeding
emergency power cannon plug with 600MCM conductors.
(SLD shows #2/0, with 400A CB).
ii. (MS-403) Replace existing 1-500MCM conductor per phase
feeding PNL-DPS with 2-500MCM conductors per phase.
(SLD shows 1-500MCM/Phase, with 350AT CB).
COORDINATION WITH OTHER PROJECTS
The following projects may impact or require coordination with this project:
• P1-105 Headworks Rehabilitation and Expansion at Plant No. 1. This project will
rehabilitate and upgrade facilities at the Plant No. 1 Headworks. Facilities to be
rehabilitated include the Metering and Diversion Structure, the Bar Screen Building, the
Bin Loading Building, the Main Sewage Pump Station, the Grit Basins, the Primary
Influent channels, the Headworks Odor Control Scrubbers, replace existing PB-3A with
new power building PB-3 (including a new server room), and electrical power
distribution and control systems. The project will also include demolition of the original
Headworks No. 1 facilities and the unused Chlorine Building pumps project.
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III. PROJECT SCHEDULE
Table 1 — Project Milestones and Deadlines
MILESTONE DEADLINE
Kickoff Meeting The kickoff meeting will be scheduled to
coincide with the Preliminary Design NTP.
Submit Project Management Plan (PMP) 10 workdays from Preliminary Design NTP
Submit draft Preliminary Design Report 120 workdays from the Preliminary Design
(PDR) NTP. CONSULTANT shall establish a
schedule with the OCSD PM for separately
submitting working drafts of each Design
Memo for OCSD review prior to completing
the draft PDR. This schedule shall factor in
the logical sequence for completing the
memos as well as both CONSULTANT and
OCSD resources.
OCSD Review 15 workdays from receipt of Draft PDR
of draft PDR
Submit final Preliminary Design Report 15 workdays from receipt of OCSD
comments on Draft PDR.
Final Design CONSULTANT's schedule shall allow 10
Notice to Proceed working days from submittal of the final PDR
to receipt of the Design Phase NTP.
Submit Design Submittal 1 (DS1) 45 workdays from Design Phase NTP.
OCSD Review 20 workdays from receipt of DS1
of DS1
Submit Design Submittal 2 (DS2) 45 workdays from receipt of OCSD
comments on DS1
OCSD Review 20 workdays from receipt of DS2
of DS2
Submit Design Submittal 3 (DS3) 50 workdays from receipt of OCSD
comments on DS2
OCSD Review 20 workdays from receipt of DS3
of DS3
Submit Final Design Submittal (FDS) 30 workdays from receipt of OCSD
comments on DS3. CONSULTANT shall
stop work upon submission of DS3, except
as required to participate in OCSD meetings,
until receipt of OCSD comments on DS3.
OCSD Review 20 workdays from receipt of FDS
of FDS
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Table 1 — Project Milestones and Deadlines
MILESTONE DEADLINE
Final Technical Specifications and Plans 20 workdays from receipt of OCSD
comments on FDS.
The time frames specified in Table 1 are used to estimate the actual milestone dates based on
the assumed Notice to Proceed, as shown in Exhibit 2.
OCSD will consider an alternative CONSULTANT-proposed schedule provided it is consistent
with OCSD resources and schedule constraints and adds value to OCSD.
IV. PROJECT EXECUTION
All OCSD projects are divided into six phases. CONSULTANT shall provide engineering
services for all Project Elements listed in Section II of this Scope of Work for the following
Phases:
• Phase 1 — Project Development (Not in this Scope of Work)
• Phase 2 — Preliminary Design
• Phase 3 — Design
• Phase 4 — Construction (Not in this Scope of Work)
• Phase 5 — Commissioning (Not in this Scope of Work)
• Phase 6 — Close Out (Not in this Scope of Work)
PHASE 1 — PROJECT DEVELOPMENT
Not in this Scope of Work.
PHASE 2 — PRELIMINARY DESIGN
TASK 2.1 - PRELIMINARY EVALUATION STUDIES (NOT USED)
TASK 2.2 - PRELIMINARY DESIGN PRODUCTION
Preliminary Design Production (PDR Production) involves the preparation of design memos,
drawings, calculations, and other supporting material resulting in the Preliminary Design Report
(PDR).
The following requirements apply to PDR Production.
• Each design memo shall be submitted as a draft, along with any relevant associated
drawings for OCSD review. Except where significant revisions are required, design
memos need not be resubmitted prior to the compiled draft PDR.
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• CONSULTANT shall schedule and execute the work so that draft design memos are
produced and submitted early enough that OCSD comments can be addressed and the
changes incorporated into the draft PDR. All significant equipment decisions are to be
made before the start of Phase 3 - Design. At the end of Phase 2 — Preliminary Design,
major design elements should be fixed and major equipment, building footprints, major
structural elements, and process pipelines should be well defined and established. The
extent of the design and the number and type of drawings should also be established.
• The design memos shall clearly document exact naming conventions to be used for all
process equipment covered by the design memo.
• Each design memo shall identify any equipment and instruments that have fewer than
three competitive suppliers. In those cases, the design memo shall recommend an
appropriate procurement strategy compatible with California Law and OCSD policies.
• Where appropriate, OCSD will circulate design memos to permitting agencies for
review. OCSD will review comments from those agencies and forwarded them to
CONSULTANT. CONSULTANT shall respond to all OCSD and agency comments in
writing and incorporate all comments into the final Design Memos as applicable.
Preliminary Design Report (PDR) Contents and Organization
The CONSULTANT shall combine the material specified above for the Predesign Evaluation
Studies and the Preliminary Design Production tasks into a draft PDR. The PDR shall be
structured as outlined below, with the contents corresponding to the tasks listed in this Scope
of Work.
Volume 1 — Preliminary Design Report Technical Memos
Executive Summary
Design Memos
Design Memo 1 — Regional UPS
Design Memo 2 — Implementation Plan
Design Memo 3 — Utility Investigation and Cable and Conduit Routings
Design Memo 4 — Electrical Equipment Replacement and Miscellaneous Items
Volume 2 — Drawings
General
Civil
Landscape (NOT USED)
Structural
Architectural (NOT USED)
Mechanical
Electrical
Instrumentation & Control
Volume 3 — Submittal Documentation
Calculations
Equipment Data & Catalog Cuts
Decision Log
Meeting Minutes
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The Executive Summary shall summarize the conclusions of the Memos included in the report,
and specifically include a summary construction schedule and construction cost estimate.
The draft PDR and final PDR shall be submitted in searchable PDF format legible on-screen
and as a hard copy. The number of hard copies is indicated in Exhibit 4. The following
requirements apply to the labeling and organization of the PDF submittal:
• Each design memo shall be a separate file.
• Drawings shall be submitted as a single compiled file, except where the size of the file
would exceed 30 MB, in which case the drawings should be separated into separate
files by discipline. If the file for one discipline is more than 30 MB, the file may be
divided into multiple files. In no case may drawings be submitted as separate PDF files
for each drawing. The order of drawings in the PDF file shall match the list of drawings.
• The PDF files shall be named to include the project number, the name of the
deliverable (e.g. Draft PDR, DS2, etc), the volume, and the particular content. The files
shall also be named so that the list appears in sequential order when sorted by file
name. In cases where drawings are divided into separate PDF files by discipline, a
number or letter shall be included in the file name so that the files are listed in the same
order as the List of Drawings. The use of special characters shall not be allowed in file
names. Spaces and hyphens are acceptable, however.
• These requirements do not affect the organization, naming, and submittal of native files
for CAD or MS Office files specified elsewhere in this Scope of Work and OCSD
Engineering Design Standards.
The OCSD Project Manager may request that the CONSULTANT submit an electronic proof
set of the Draft PDR and Final PDR prior to hard copy production in order to initially confirm
that the submittal is ready for printing.
Task 2.2.1 Design Memo 1 — Regional UPS
CONSULTANT shall develop the design configuration of the proposed facilities including the
following material:
• Performance requirements, UPS sizing, HVAC requirements, and Ventilation
requirements.
• Evaluate and verify the existing UPS loads for the new northwest regional UPS which
will feed Power Building 8, , Primary Polymer Facility, Power Building 7, WSSPS, ,
Control Center, Primary Clarifiers 6-31, and West and East Electrical Rooms.
• Determining HVAC and battery ventilation system for Power Building 8. Evaluate and
verify the existing Northwest regional UPS loads requirements.
• Recommended types and configuration of equipment, including the information required
to qualify and select specific equipment for the process.
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• Sizing parameters, such as the number of units, the capacity of each piece of
equipment, structure sizing, etc.
• Narrative descriptions of the proposed facilities to explain the reasons for the proposed
configuration and how the facilities would be operated.
• A discussion of why the proposed configuration is preferred over other likely
configuration.
• Identify equipment demolition, modifications, and additions at each location feed by the
UPS.
• Evaluate and determine the routing of all cables and conduits from the northwest
regional regional UPS in Power Building 8 to the respective loads. This includes
ductbanks, conduits, existing cable tray and any new cable tray if required. Evaluation
shall clearly depict all relevant sections of ductbanks and tunnels, including all propose
change in elevations, entry and exit point, pullbox locations, etc.
• Identify locations and peform potholing for all proposed buried ductbank.
In development of the design configuration, CONSULTANT shall consult with OCSD's staff.
Code Requirements
This design memo shall document what requirements apply to the design and operation of the
proposed facilities.
Identify the following that apply to the project:
• Building codes and other regulations
• State and federal safety standards and regulations.
• Seismic design criteria used based on a literature review of existing geotechnical
information; evaluation of proximity to faults, seismic classification assigned to each
structure, seismic calculations
Design Safety Requirements
Identify all potential safety issues for Contractor, public, and OCSD staff affecting the
construction of all equipment, process areas, and buildings. As a minimum, the
CONSULTANT shall consider the following and provide respective recommendations:
• Excavation and trenching hazards
• Electrical hazards
• Site access
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The CONSULTANT shall identify all potential safety issues affecting the operation and
maintenance of all equipment, process areas, and buildings. As a minimum, the
CONSULTANT shall consider the following and provide respective recommendations:
• Eye wash and shower requirements and point of connection
• Ergonomics (including equipment operation)
• Locations of equipment that may lead to a safety issue.
• Applicable safety issues and solutions included in OCSD Safety Standards. (See
Exhibit 12.)
Fire Protection
Evaluate fire protection requirements for Power Building 8 and all modifications required to the
existing fire alarm systems.
Electrical
CONSULTANT shall obtain and adhere to OCSD's most recent Electrical Design Guidelines on
the following subjects before proceeding with the preliminary electrical design:
• Tagging procedures
• Neutral grounding
• Power cable type
• Surge suppression
• Electrical equipment naming conventions
• Distribution equipment naming convention
CONSULTANT shall coordinate the electrical system design with other on-going OCSD design
and construction projects affecting the project area as well as with the system requirements
being developed as part of the projects listed under Coordination with Other Projects under
Description of Project Elements in Section II of this Scope of Work.
CONSULTANT shall provide the following:
• Preliminary Load List. This list shall show all major and auxiliary electrical loads for
each voltage level. Auxiliary loads may be lumped. In addition, this list shall be used to
classify the equipment for asset management. This shall designate equipment items
which are classified as "run to failure" for preventative maintenance or for predictive
maintenance.
• Hazardous Area Classification requirements (see Engineering Design Guidelines,
Chapter 10, Section 10.6.1 "Hazardous Areas" for NFPA 820 requirements and
requirements included in Job No. J-35-1).
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Electrical Load Measurements
The CONSULTANT shall take electrical measurements per Engineering Design Guidelines,
Chapter 10, Section 10.2.1.4 "Report- Load Measurement and Recording".
The following describes the general nature of measurements to be taken.
• Consultant shall take load readings at all locations described in the project elements.
Load shall be recorded for a minimum 30 days at 15 minutes intervals.
The load measurements data shall be compiled in a Load Measurement and Recording Report
included as an attachment to this Design Memo.
Instrumentation and Control
Provide a list of monitoring and control signals required at each building. Review the existing
SAT to verify if there are sufficient spares or if new 1/0 modules are required.
Tag Numbering System
Provide the basis for equipment tag numbers as developed from block of numbers provided by
OCSD. CONSULTANT shall develop proposed Area Numbers for OCSD review and approval.
The development shall follow OCSD tagging procedures. (see Design Standards, Tagging
Procedure standard).
Task 2.2.2 Design Memo 2 - Implementation Plan
This Design Memo shall address issues affecting and affected by the implementation of the
proposed project. Contents of the Design Memo shall include the following issues:
Identification of Adjacent Projects
The CONSULTANT shall identify and describe projects (including projects previously identified
in this Scope of Work) which might impact or be impacted by this project. Adjacent projects
may include OCSD and any other known non-OCSD project that might require coordination
with the project. The description shall document spatial aspects of the adjacent projects, their
schedule, and any other interdependencies. The Design Memo shall describe the type of
coordination required to minimize negative impacts on all of the projects.
Preliminary Construction Sequencing Plan
The plan shall include the following material:
■ Description of sequencing constraints and the reasons for those constraints.
■ Implementation alternatives that might expedite construction and commissioning, avoid
sequencing constraints, and/or mitigate schedule and cost risks.
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■ A detailed narrative describing a likely sequence for how construction and
commissioning would be completed. The purpose of the narrative is not to decide
exactly how the project should be completed, but to demonstrate that there is at least
one viable method to complete the work, and to clarify what risks may be associated
with that plan. The narrative should include sequential graphics clearly describing how
the work can be phased.
■ A CPM construction schedule showing in the interrelationships of the elements of the
project. The schedule shall be prepared using software intended for schedule projects.
Examples of acceptable software packages include Microsoft Project and Primavera.
■ Coordination with planned outages, construction cutover, construction activites from
contiguous projects, temporary feeds to maintain existing system, etc.
Review of Constructability Issues
The Design Memo shall describe all project-specific issues that might impact bidding,
construction, and commissioning. The Design Memo shall describe the following aspects of
each issue:
• The consequence of the issue occurring.
• The likelihood that the issue will occur, including what factors would cause it to occur, or
not.
• Suggested mitigation measures and when mitigation measures might be implemented.
• Potential project changes and approaches that may be warranted to address the issue.
Preliminary Design Construction Cost Estimate
The CONSULTANT shall prepare an AACE International Class 3 cost estimate per OCSD's
Engineering Design Guidelines, Chapter 01. A sample construction cost estimate format is
provided in Exhibit 5.
Data used to prepare the cost estimate, including vendor quotations, shall be included as an
attachment to this Design Memo.
Demolition Equipment and Instrumentation Databases (EIDs)
CONSULTANT shall identify all equipment and instruments listed in the existing EIDs that will
be demolished. The identification shall be noted in the MS Excel spreadsheets to be submitted
with the PDR.
Task 2.2.3 Design Memo 3 - Utility Investigation and Cable and Conduit
Routing
CONSULTANT shall perform a thorough search of all utilities impacted by the work for all
applicable Project Elements of this Scope of Work, regardless of size and all other facilities
above or below ground. Utilities include all in-plant, utility company-owned and public agency-
owned piping, duct banks, and other interferences.
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The search shall include utilities within the public right-of-way, and those located on private
property and OCSD property impacted by the proposed project. The search shall include the
records and plans of OCSD and all respective public and private companies and utilities.
Review of OCSD Records
OCSD's "As-built/Record" plans may be incomplete or inaccurate with respect to the routing of
individual utilities, pipelines, etc. in the vicinity of the project. CONSULTANT shall check
OCSD records against those of the other agencies, companies and utilities. These may
include, but not be limited to, oil, gas, fuel, water, and sewer pipelines; traffic control facilities,
telephone and electrical conduit and duct banks, storm drains, manholes, and other structures.
On-Site Inspection
An on-site inspection shall be made in the project area. During the on-site inspection, a senior-
level CONSULTANT representative shall walk the site accompanied by OCSD's Project
Engineer and Supervising Inspector. The CONSULTANT representative shall be experienced
in the location and identification of utilities in the field. During the on-site inspection the
CONSULTANT shall document all visible features that indicate utilities within the project area
and compare them with the available utility plans.
Subsurface Utility Investigations
Investigation of existing utilities shall be in accordance with the respective ASCE guidelines,
except as amended by this Scope of Work. A brief description of the ASCE guidelines defines
the Quality Level of detail for researching subsurface utilities as follows:
• Quality Level D: Information derived from existing records or oral recollections.
• Quality Level C: Information obtained by surveying and plotting visible above-
ground utility features and by using professional judgment in correlating this
information to Quality Level D information.
• Quality Level B: Information obtained through the application of appropriate
surface geophysical methods to determine the existence and approximate position
of subsurface utilities. Quality Level B data shall be reproducible by surface
geophysics, such as ground penetrating radar, at any point of their depiction. This
information is surveyed to applicable tolerances and reduced onto plan documents.
• Quality Level A: Precise horizontal and vertical location of utilities obtained by the
actual exposure (or verification of previously exposed subsurface and surveyed
utilities) and subsequent measurement of subsurface utilities, usually at a specific
point. Minimally intrusive excavation equipment is typically used to minimize the
potential for utility damage. A precise horizontal and vertical location, as well as
other utility attributes, is shown on the plan documents. Accuracy is typically set to
15-mm vertical and to applicable horizontal survey and mapping accuracy.
Refer to Cl/ASCE 38-02, Standard Guidelines for Collection and Depiction of Existing
Subsurface Utility Data for details.
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Subsurface investigation for all utilities in and around the work area shall be performed to
Quality Level D and Quality Level C. All utilities shall be plotted both in plan and profile on a
scaled drawing that can later be incorporated into scaled (1" = 40') plan drawings.
CONSULTANT shall submit, for acceptance by OCSD, recommendations on which utilities
should be investigated to Quality Level A and where Quality Level B investigations should be
performed. As part of the submittal, a Potholing Plan and Geophysical Investigation Plan shall
be developed including proposed pothole locations and type of geophysical investigation.
Prior to OCSD's acceptance of the Potholing Plan/Geophysical Investigation Plan, a project
field walk by the CONSULTANT Project Manager, OCSD Project Engineer, Supervising
Inspector, and other designated OCSD personnel shall be performed.
Potholes and Geophysical Investigation
CONSULTANT shall "pothole" and perform geophysical investigation (including ground-
penetrating radar) on all utilities described and shown in the accepted Potholing
Plan/Geophysical Investigation Plan. CONSULTANT's staff shall be on-site during potholing to
provide direction to potholing crew. OCSD staff shall also be present during potholing.
CONSULTANT shall provide all the related work necessary, including, but not limited to:
• Documentation of information
• Notification of USA's "Dig Alert"
• Providing field survey
• Obtaining required permits
• Submission of traffic control plans
• Setting up traffic control
• Soft dig potholing
• Ground-penetrating radar
• Excavating
• Backfilling
• Repairing pavement to local jurisdiction requirements
"Soft" excavation potholing methods such as vacuum extraction are preferred; however,
excavation methods shall be chosen to adequately define the utility. Crosscut trenches may be
preferred for defining some utility locations. Hydro-jetting soft dig should be avoided in sandy,
wet and contaminated soil conditions.
Potholing subcontractor shall measure and document the depth of pavement and of base
material at each pothole, and every five feet along crosscut trenches.
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CONSULTANT shall provide a licensed land surveyor or hire a licensed survey
subcontractor(s) to field-locate the actual horizontal and vertical location of the constructed
potholes. Survey controls shall be set and coordinated with the survey controls used on
previous construction drawings. Control points shall be checked; northing, easting and
elevation data for each pothole shall be shown on the Contract Drawings; and physical tie-ins
provided in order to easily re-establish pothole locations after construction. CONSULTANT
shall supply and supervise survey work and subcontractors needed to perform the pothole
work. Survey datum differences shall also be reconciled.
CONSULTANT shall backfill and repair potholes consistent with the requirements of the local
jurisdiction. If CONSULTANT is unable to determine local jurisdiction requirements prior to the
proposal, CONSULTANT shall assume the following requirements:
• The materials removed from the excavation may not be used for backfill.
• The CONSULTANT shall be responsible for hauling off and disposing of excavated
pothole material. In this case, excavation holes shall be filled with a cement slurry mix
from the bottom up. The excavated materials shall be tested for hazardous materials
and disposed of offsite accordingly. Testing shall be the minimum required for
classifying the materials. The potholing samples shall be tested by a California
Environmental Laboratory Accreditation Program (ELAP) certified laboratory to identify
characteristics of hazardous waste. A substance shall be considered hazardous if it
possesses properties of toxicity, ignitability, corrosivity and/or reactivity per California
Code of Regulations Title 22, Section 66261. In addition, the laboratory testing shall
include an on-site Organic Vapor Analyzer (OVA) test for potential hydrocarbon
contaminants. Should the OVA reading be equal to or greater than 45 ppm, further
laboratory testing shall be performed to include Benzene, Toluene, Ethyl Benzene, and
Xylene (BTEX) test per EPA guideline 8020 and Total Hydrocarbons (TPH) tests per
EPA guideline.
• AC pavement shall be replaced to full depth or the structural section (AC & Base) plus
two inches with hot mix asphalt .
• Concrete pavement shall be replaced to full depth plus two inches with Portland
cement.
Quantitative Assumptions
• An allowance shall be included in the proposal for potholing including number of
potholes and unit price per pothole.
• An allowance shall be included in the proposal for geophysical investigation including
total square feet and unit price per square foot.
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Depiction of Utilities and Potholes on Plans
All utilities encountered during the preliminary design shall be shown on the Plans. Project
work that requires other agencies to relocate existing utilities shall be coordinated during the
design by CONSULTANT. Each subsurface utility shown on the drawings shall include the
Quality Level to which it was investigated as required by Cl/ASCE 38-02. Pothole locations
shall be shown on drawings with survey information.
Task 2.2.4 Design Memo 4— Electrical Equipment Replacement and
Miscellaneous Items
CONSULTANT shall develop the design configuration of the proposed facilities including the
following material:
• Evaluate and verify all existing loads on each equipment that is being replaced.
• Recommended layouts, clearances and configuration of all new electrical equipment,
including the information required to qualify and select specific equipment for the
process.
• Evaluate and determine the routing of all cables and conduits from the new distribution
equipment to respective loads.
• Recommended design and configuration of temporary power distribution system to
support existing loads during construction. Design shall include but not limited to
provision and connection of protable diesel generators.
This includes ductbanks, conduits, existing cable tray, and any new cable tray if required.
Task 2.2.5 Preliminary Design Drawings
Preliminary Design drawings shall be bound into a separate volume. Drawing requirements by
discipline are described below.
General Drawings
General drawings shall include:
• Cover sheet including location and vicinity maps
• Index of drawings
• Abbreviations
• Legends and symbols
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Demolition Drawings
Preliminary Design demolition drawings shall include a site plan indicating the location of
structures to be demolished along with mark-ups of key record drawings that illustrate the
extent of demolition proposed, including sections depicting the proposed depth of demolition.
Civil Drawings
Civil drawings shall include:
• Overall site plan
• Horizontal control, paving, and grading showing each structure at 1"=20' scale or as
required.
• Yard piping plans at 1"=20' scale (or as required) showing the location and routing of
buried pipelines greater than 12-inch diameter size and smaller diameter process piping
(down to 8-inches in diameter) if the routing is critical to the site layout.
Structural Drawings
Structural drawings shall include:
• Ground and roof plans
• Illustrative sections
• Key project-specific details required to illustrate key connections, including to existing
structures.
Architectural Drawings
Architectural plans and specifications shall be prepared by a Professional Architect licensed in
the State of California.
The architectural drawings shall include preliminary architectural elevations and renderings.
Two alternatives shall be developed and submitted to OCSD for selection of a preferred
alternative.
Mechanical Drawings
Mechanical drawings shall include the following:
• Layout plans showing the location of all major equipment, major pipe sizes, major valve
locations, and access routes.
• Sections illustrating the proposed layout of equipment and piping
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Electrical Drawings
Electrical drawings shall include the following:
• Preliminary Electrical Site Plan. This is a preliminary site plan that shows routing of
major electrical duct banks. This sketch will not be included in the final plans since final
electrical plans will show the same information in more detail. See Engineering Design
Guidelines, Appendix A, Section A.2.9 "Electrical Plan Drawings" for requirements.
• Single-line Diagrams. Single-line diagrams shall show all major electrical loads from
the MCC level up. Load shall include all equipment shown on the process flow
diagrams. The single-line diagrams shall also show preliminary information regarding
auxiliary system and equipment such as HVAC, lighting, sump pumps, UPS, etc. This
will enable the CONSULTANT to conservatively size equipment, rooms, and
occupancies at this preliminary design point including loads and dimensions. See
Engineering Design Guidelines, Chapter 10, Section 10.3.3 "Single-Line Diagrams",
Engineering Design Guidelines, Chapter 10, Section 10.7 "Distribution System
Requirements" and Engineering Design Guidelines, Appendix A, Section A.2.8 "Single-
Line Diagram Drawings" for requirements.
• Power Building, Electrical and Control Room Layouts.
• Demolition Plans and Demolition Single-Line Diagrams for major equipment such as
MCCs, switchgear, transformers, and control panels.
• Cable and Conduit Schedule. Instrumentation and Control Drawings
Instrumentation and Control Drawings
Instrumentation and control drawings shall including the following:
• Process and Instrumentation Diagrams (P&IDs). Preliminary Design P&IDs shall show
all major equipment, valves, instruments, and most auxiliary equipment. Where the
project includes multiple parallel systems, P&IDs need only be prepared for one of the
systems. Replication will not be required until Phase 3 - Design. All P&IDs included
with the PDR shall be complete, with no missing equipment, instruments, piping,
sampling provisions, metering, etc. Equipment block numbers, however, should not be
included in PDR P&IDs.
• Demolition Process and Instrumentation Diagrams. CONSULTANT shall manually
annotate existing P&IDs to indicate what equipment, piping, instruments and controls
will be demolished by the project. This information shall be used to prepare Demolition
EIDs specified in Task 2.2.7.
TASK 2.3 - PROJECT MANAGEMENT
CONSULTANT shall be responsible for managing CONSULTANT's project execution,
schedule, budget, subconsultants, and coordination with other projects. The following project
management requirements apply to both Phase 2 — Preliminary Design and Phase 3 - Design.
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Task 2.3.1 Project Management Plan (Not In This Scope)
CONSULTANT shall PFePare a PFGjeGt Management Plan (PIVIP) prier to beginning teGhniGal
• QUality GOntrel and quality assuranGe measures are planned and implemented to rneet
QGSD'sT expectations.
the required information. Where CONSULTANT has a standard prOGedure fer some ,
that PFE)Ged ire shall he referenned and not repeated ire de}ail
Task 2.3.2 Project Management Progress Meetings
CONSULTANT shall prepare an agenda and conduct monthly project management meetings
with OCSD's Project Manager and the CONSULTANT's Project Manager. The purpose of the
meetings will be to review CONSULTANT's Progress Report. Meetings should be arranged so
that the most recent Progress Report is available for the meeting. Other meetings shall be
scheduled on an as-needed basis.
Task 2.3.3 Project Schedule
CONSULTANT shall create a detailed project schedule using a Critical Path Method approved
by OCSD Project Manager. The schedule shall be cost loaded and capable of calculating
earned value. The schedule shall include milestones for all dates listed in Section III — Project
Schedule. The schedule shall be based on the same work breakdown structure used for
estimating earned value as described in "Progress Reports" above. Schedule updates shall be
submitted with the monthly Progress Report.
At a minimum, the schedule shall indicate the following:
• Projected start date and finish date for each activity
Each project task and subtask in the WBS with predecessors and successors
• Major meetings and workshops
• Physical percent complete for each activity in the WBS and percent complete by Phase
CONSULTANT shall prepare planned, actual and earned value curves for the Baseline
Schedule and for monthly updates. Monthly updates shall also include Cost Performance
Index (CPI) and Schedule Performance Index (SPI) calculations.
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Task 2.3.4 Project Logs
CONSULTANT shall produce and maintain on at least a monthly basis the following logs
through the course of the project:
Project Decision Log. The project decision log shall track decisions made during workshops
and meetings, and as a result of OCSD review of deliverables. The log shall include the date
of the decision, the title of the meeting where it was made (if applicable), a description of the
decision, and a brief summary of the impacts.
Action Item Log. The action item log is used to track action items generated during meetings.
Action items may only be assigned to members of the OCSD or CONSULTANT teams. If
action is required by a different party, the action item shall be assigned to the person on the
team to track who will track the action item with that person. The action item log is not
intended to include normal CONSULTANT tasks, nor to include comments on deliverables.
The Action Item log shall include a tracking number (typically coded to the date), a date it was
created, a description of the action required, the lead person, and the date it was resolved. If
action is required by more than one person, the person who will be asked to coordinate that
action shall be listed.
Design Issues Log. The Design Issues log shall list general comments and concerns raised by
OCSD staff during project meetings. An example of a design issues would be a request raised
during Preliminary Design for a particular type of hose bibb to be used during construction.
Such detail is not usually provided during Preliminary Design, so the comment would be
tracked on the Design Issues Log to be verified prior to completion of the detailed design. This
log is not intended to track OCSD comments on submittals. The log shall include a very short
description of how the design issue will be addressed. The Design Issues log will be used
during review of major submittals to confirm that the issue has been appropriately addressed.
Meeting Log. See Task 2.1.2.1 Workshops and Meetings, Workshop and Meeting Planning.
Task 2.3.5 Progress Reports
CONSULTANT shall submit monthly progress reports at the same time as monthly invoices
that include the following contents:
• Work activities completed to date, in the current reporting period, and projected for the
coming month.
• A brief description of outstanding issues and their potential for impact on scope,
schedule (design and construction), budget (design and construction), and quality.
• Potential changes in the project scope or design scope.
• Budget status including estimates of actual costs to date, earned value, costs to
complete, and costs at completion. The budget status over time shall be presented on
a graph with associated tabular data indicating for each month the actual costs
incurred, earned value, and planned value.
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• A discussion of corrective actions to be taken to avoid or mitigate cases where
estimated costs at completion exceed budgets.
• Schedule status, including an updated project schedule as a color hardcopy and as a
native format electronic file.
• A discussion of corrective actions to be taken to avoid or mitigate cases where the
project schedule is expected to be delayed.
• Updated Project Decision Log
• Updated Action Item Log
• Updated Design Issues Log
• Updated Meeting Log
• Updated Risk Management Log
• Summary of the status of CONSULTANT invoices, including identification of invoices
not yet submitted and submitted but unpaid invoices.
• Overall project budget and schedule completion in graphical format on the same graph.
Show actual budget used, original schedule completion, and actual estimated project
completion on the graph.
• The approved WBS shall form the basis for reporting the status of each Scope of Work
task in the monthly project Progress Report and the project Invoices.
All calculations of earned value and estimates to complete shall be made at the same level of
detail as included in the Cost Matrix and Summary submitted with CONSULTANT's proposal.
Furthermore, for estimating earned value, tasks shall be further broken down to subtasks of no
more than $100,000. Progress reports shall include the basis for estimating earned value for
each task and subtask.
Task 2.3.6 Project Invoices
CONSULTANT shall prepare and submit monthly invoices to OCSD no later than the first
Wednesday of the following month. Invoices shall be submitted for every month that work is
being performed, unless OCSD's Project Manager has provided prior approval for combining
the work of two months into a single invoice.
The invoices shall document the man-hours and billing rate for each person that works on the
project. Overhead, profit and any direct costs shall also be shown for each task. As part of the
summary section of the invoice, CONSULTANT shall also include the following information:
• Budget
• Current billing period invoicing
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• Previous billing period "total invoiced to date"
• Budget Amount Remaining
• Current billing period " total percent invoiced to date"
Although CONSULTANT is required to track costs at the same level of detail as in the Cost
Matrix and Summary for monthly Progress Reports, costs for invoicing shall be grouped into
the following work packages.
Work Package Description Tasks
3146 Preliminary Design All Phase 2 tasks, except those listed above.
3250 CONSULTANT Services During Tasks 3.6 through 3.8
Design
3251 Design Submittal 1
Tasks 3.1 through 3.3, divided into effort by
3252 Design Submittal 2 design submittal. FDS is charged against
DS3
3253 Design Submittal 3/FDS
3254 Bid Support Services Task 3.4
Approval of an invoice by OCSD requires a Progress Report for the period covered by the
invoice. Payment of an invoice will be delayed until the Progress Report is submitted.
OCSD will provide a sample invoice structure to CONSULTANT at the beginning of the project.
Task 2.3.7 Management of Subconsultants
The CONSULTANT shall be responsible for managing all subconsultants, including the
assignment of scope, management of deliverables and schedules, reporting of progress,
invoicing, and quality control.
TASK 2.4— PDR PRODUCTION WORKSHOPS AND MEETINGS
CONSULTANT shall hold meetings and workshops throughout the project to keep OCSD
appraised of the job, review work-in-progress, share information, discuss project submittals,
present findings of technical analyses, receive and resolve comments, and obtain decisions
and direction by OCSD staff. This task defines the major meetings and workshops to be held
by the CONSULTANT in accordance with the requirements of OCSD's Engineering Design
Guidelines. CONSULTANT shall also hold additional meetings as required to keep OCSD
apprised of the job, to review work-in-progress, and to receive and resolve comments.
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When informal meetings or conference calls are held during the course of the project, the
CONSULTANT shall document all conclusions reached in those meetings by an email to the
OCSD Project Manager and Project Engineer describing the context of the meeting, the
discussions, and the conclusions. The email shall be sent within 3 work days of the information
meeting or conference call. Discussions and decisions made without documentation from an
email will not be recognized as having occurred.
Workshop and Meeting Planning
Due to limited OCSD staff availability, some meetings may need to be scheduled up to four
weeks in advance to find a time when all the required OCSD team members are available. On
projects with many meetings, there is also a potential that a meeting will not be held until it is
too late. To prevent this, the CONSULTANT Project Manager shall create and maintain a log
of all anticipated meetings. The log shall also be used to track submission, review and
finalization of agendas and minutes.
The log shall include, as a minimum, the following information for each meeting:
• Subject of Meeting. If the meeting is specifically included in the scope, use that title.
Provide enough of a description that no two meetings have the same exact subject
description.
• Scheduling Reference. Examples might include "4 weeks after Kickoff Meeting", "Upon
submittal of DM 5", or"1 week after receipt of the draft DM."
• Date. If the meeting is too far in the future to schedule, indicate that this date is
tentative.
• Date Minutes Drafted. This should be the date that the draft minutes were transmitted
to OCSD.
• Date Minutes Reviewed. This should be the date that OCSD transmitted it's comments
on the minutes, or indicated that there were no comments on the minutes.
Workshop and Meeting Agendas
CONSULTANT shall submit an agenda to OCSD for review at least one week prior to each
meeting and workshop. The agenda shall include the following:
• Topics: A listing of each topic to be covered with sufficient detail so that OCSD
attendees can reasonably determine if their participation is needed or not. A one-line
description is not typically sufficient for the purpose. The topic description shall include
what information will be presented, and what decisions will be needed.
• Timing: The proposed timing of each topic on the agenda including the projected start
and stop time for the subject. The purpose of this item is to allow OCSD staff who
cannot attend the entire meeting to attend the portions where they are needed.
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• Attendees. The agenda shall include both OCSD and CONSULTANT team members.
The OCSD Project Manager will add the OCSD staff attendees to the agenda prepared
by the CONSULTANT, based on the CONSULTANT's Agenda and the
CONSULTANT's recommendation of which OCSD staff members should attend.
• Meeting time and place. The CONSULTANT shall work with the OCSD PM to set the
meeting date and time. Most meetings will be held at OCSD offices. The OCSD PM
will reserve the conference room.
• A preliminary list of material to be provided at the meeting.
Materials to be used by the meeting attendees to prepare for the meeting shall be sent with the
meeting agenda.
The CONSULTANT shall transmit to the OCSD Project Manager the following by the time of
the meeting:
• Hard copies of the agenda, one for each attendee
• One sign-in sheet with the names of attendees pre-listed.
• Native electronic files used for the presentation. With the exceptions noted below, hard
copies of presentation materials will generally not be required. The OCSD Project
Manager will make the electronic files available to the OCSD project team internally.
• Hardcopies of all materials that cannot be easily viewed when projected on a screen.
Examples might include design drawings and spreadsheets.
Meeting Minutes
CONSULTANT shall transmit the minutes to the OCSD Project Manager within 3 business
days of the meeting in MS Word format using OCSD's template, or an approved substitution.
CONSULTANT shall also update and transmit the Action Item Log, Decision Log, and Design
Issues Log with the minutes.
The OCSD Project Manager will distribute the minutes for internal review. If there are no
OCSD comments on the minutes, they will be considered final. If there are comments, the
OCSD Project Manager incorporate all appropriate OCSD comments on the MS Word file with
changes tracked. The updated MS Word file will be transmitted back to CONSULTANT. If
CONSULTANT has no comments on the OCSD edits, the minutes will be considered final. If
CONSULTANT has further comments on the OCSD edits, those comments should be
discussed with the OCSD Project Manager.
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Informal Meeting Requirements
Informal meetings such as office meetings shall be recorded as follows:
• CONSULTANT shall notify the OCSD Project Manager/Project Engineer prior to the
meeting.
• CONSULTANT shall prepare minutes for the meeting.
• The minutes shall be submitted to the OCSD Project Manager/Project Engineer.
• After review and modification, the minutes will be filed as a formal record of the
meeting.
• Meetings that do not follow this procedure will not be recognized as having occurred
CONSULTANT shall prepare for all telephone and teleconferencing meetings in the same
manner as outlined above.
A copy of all comments on project issues obtained by CONSULTANT from OCSD staff without
direct OCSD Engineering Project Manager's involvement shall be submitted for the Project
Manager's approval within three business days of receipt.
Task 2.4.1 PDR Production Workshops
PDR Production Workshops shall be held during Preliminary Design to review the topics listed
below. The list below also indicates the number of workshops to be held to cover the specific
topic. Unless otherwise noted, each workshop shall be 2 to 4 hours in length.
Topic Number of
Workshops
PDR Production Kickoff 1
Design Memos 4
Implementation Plan and Sequencing Constraints 2
TASK 2.5— PERMITTING ASSISSTANCE
CONSULTANT services related to Permitting Assistance may span across Phase 2 —
Preliminary Design and Phase 3 - Design. When such services are required, they will be
based on the requirements of Section III — Project Schedule and the schedule constraints
associated with each particular permit. The CONSULTANT shall allocate the budgeted hours
between the Environmental Documentation services in Phase 2 and Phase 3 based on when
these services will be required.
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For all applicable Project Elements of this Scope of Work, CONSULTANT shall provide Bid
Documents that ensure that the facility features and the facility performance, and construction
procedures comply with all conditions of existing permits and permits required to construct this
project. Construction drawings, specifications and supplemental drawings shall be prepared,
as necessary, in the format required to obtain all permits.
CONSULTANT shall assist OCSD in obtaining permits. This assistance shall include
completing application forms provided by OCSD, preparing supporting documentation for the
permit applications as required by the issuing agency, furnishing the required number of copies
of all construction drawings and exhibits, and attending meetings with permitting agencies at
the request of OCSD.
With the exception of construction contractor-furnished permits, OCSD staff will execute all
applications. All permit fees will be paid directly by the OCSD and will not be part of
CONSULTANT's fee.
CONSULTANT shall submit all supporting documentation in a timely fashion for all permits
required for this project as described below.
Task 2.5.1 Building Permits
The CONSULTANT shall assume 2 meetings at 2 hours each.
TASK 2.6— QUALITY CONTROL
The following Quality Control requirements apply both to Phase 2 — Preliminary Design and
Phase 3 - Design. Quality control activities during Design should be budgeted for and charged
to the Phase 3 quality control budget.
Submittals that contain gross deficiencies or errors requiring a significant amount of OCSD
staff time for checking will be returned without review until OCSD is satisfied that a thorough
CONSULTANT's review, checking and correction for coherence, consistency, spelling, etc. has
been performed.
Quality Control Requirements
The CONSULTANT shall develop a Quality Assurance/Quality Control (QA/QC) Plan for
implementation of the Scope of Work. The CONSULTANT's QA/QC Plan shall be reviewed
and approved by OCSD Project Manager and shall include or reference all the controls
necessary for implementation. As a minimum, the QA/QC Plan shall include the following:
1. Purpose and objective
2. QA/QC Team — Roles and Responsibilities
3. Independent Quality Control (IQC) Team — Roles and Responsibilities
4. The In-house Quality Process
5. QC coordination with OCSD
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6. Technical Memo QC process
7. Design submittal QC process
8. Final design documents QC process
QA/QC documentation shall include, but not be limited to, the following:
1. Design Guidelines
2. Calculation Log
3. IQC Comment Log
4. Discipline Drawing IQC Checklists
5. QC Validation Forms
On a periodic basis, OCSD will conduct an audit of CONSULTANT's work to ensure
conformance with the QA/QC Plan. OCSD shall notify CONSULTANT when these audits will
occur. For this project, an audit will be done before the PDR submittal and after the DS1
submittal. CONSULTANT shall respond to any OCSD comments made during the audit within
two weeks. If comments are extensive, OCSD will schedule a follow-up audit approximately 60
days after the comments are received.
Acceptance of CONSULTANT professional services shall be based on the result of audits
conducted on the elements of the approved QA/QC Plan and the incorporation or resolution of
comments resulting from these audits.
OCSD may also make periodic visits to the CONSULTANT's offices to review the progress of
the technical work. These visits may include talking to CONSULTANT's personnel, reviewing
drawings (both hardcopy and electronic), discussing QA/QC techniques that will be employed
by OCSD in reviewing I/C drawings and assisting CONSULTANT's staff with understanding I/C
requirements for such project elements as P&ID's.
A detailed description of the QA/QC Plan requirements is included in the Engineering Design
Guidelines, Chapter 01, Design Guidelines— General Requirements, and as revised in Section
V of this Scope of Work, "Project-Specific Deviations from OCSD Design Guidelines". Major
elements of the QA/QC Plan shall include the following:
• CONSULTANT shall be responsible for the technical adequacy and quality control of
his work.
• CONSULTANT controls shall assure that planning and design inputs are correctly
translated into planning and design documents such as drawings, procedures,
specifications, reports, and calculations.
• CONSULTANT shall be responsible for the physical control, security, and distribution of
controlled documents required for performance of the Scope of Work.
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• CONSULTANT's planning and design activities shall be controlled through the review
workshop process, including discipline checks, inter-discipline cross-checks, and
multidiscipline review workshops by an Independent Project Review Team.
Prior to the submittal to OCSD, each Evaluation Memo, Design Memo, and Design Submittal
identified in the Scope of Work shall be thoroughly reviewed and corrected by a member of the
QC Team. The reviewer shall attest to their review in the form of a written affidavit outlining the
submittal subject and identifying the corrected deficiencies.
Discipline Internal Check
CONSULTANT shall perform discipline check and review all drawings, specifications, studies,
reports, calculations, and any other deliverable required by the Scope of Work. These
requirements shall be implemented by those Project Team members responsible for the
specific planning or design activity. Documentary evidence of such checking shall be provided
to OCSD with each project submittal.
Discipline Integrity Check
Immediately prior to the submittal of DS1, the CONSULTANT shall perform a drawing integrity
check (plan check) for all disciplines. Each discipline shall provide an affidavit attesting to the
details of the review, listing drawings and specification sections reviewed. The DS1 submittal
shall also have a coordination check between the P&IDs and Mechanical Drawings. The
mechanical lead engineer shall attest to the accuracy of each P&ID and the respective
mechanical drawings.
Interdiscipline Coordination Check
CONSULTANT shall perform an inter-discipline coordination cross-check immediately before
each design submittal to correct discrepancies among the process and demolition plans;
mechanical, structural, electrical, and instrumentation and controls drawings, and databases.
Within each submittal, all documents shall have inter-discipline coordination checked and shall
be in agreement with each other. Documentary evidence of such checking shall be provided to
OCSD with each project submittal. CONSULTANT shall refer to Engineering Design
Guidelines, Chapter 01, Design Guidelines, General Requirements, and Phase 2 — Preliminary
Design and Phase 3 —Design in this Scope or Work for additional requirements.
Documentation of Level of Effort for QA/QC
CONSULTANT shall include man-hours for all QA/QC activities related to Preliminary Design in
this task, including the development of the QA/QC Plan and review of Bid Documents either by
CONSULTANT, or by the CONSULTANT in conjunction with OCSD staff in meetings and
workshops. The level of effort will be reviewed with OCSD staff prior to award of the
Professional Design Services Agreement (PDSA).
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PHASE 3 — DESIGN
All changes in OCSD's Engineering Standards, OCSD's Design Guidelines, and/or changes in
design concepts and facility layouts as a result of OCSD comments that may occur up to
transmittal of OCSD comments on Design Submittal 1 or 2, shall be incorporated into the
Design by CONSULTANT with no increase in CONSULTANT's Not-to-Exceed upper limit on
fees.
TASK 3.1 - BID DOCUMENTS
CONSULTANT shall provide engineering services to prepare biddable plans, technical
specifications, and other Bid Documents as required based on the design concepts and criteria
developed during Phase 2 - Preliminary Design. In this Scope of Work, construction
documents include specifications; drawings; cable, conduit and cable tray schedules;;
equipment and instrumentation databases (EIDs); SCADA Administration Tool(SATs).
Task 3.1.1 Specifications
Task 3.1.1.1 Contract Agreement, General Conditions, and Special
Provisions
CONSULTANT shall review OCSD's standard Contract Agreement, General Conditions, and
Special Provisions, and General Contractor warranty requirements. The CONSULTANT shall
prepare the initial draft of the Bid Submittal Forms—Attachment A Schedule of Prices, and the
Special Provisions, Appendix A Work Completion schedule including the definition of contract
milestones, the number of calendar days to be allowed for each, and a recommended amount
of liquidated damage for not meeting the schedule requirements.
CONSULTANT shall identify all proposed changes or additions to OCSD's standard warranty
requirements. Any proposed changes and additional warranties will be allowed only upon
review and acceptance by OCSD.
Task 3.1.1.2 General Requirements and Additional General Requirements
OCSD will prepare the General Requirements (GRs) for the project, which will be updated by
OCSD throughout the project. The CONSULTANT shall prepare the Additional GRs which
take the form of Division 01 technical specifications. CONSULTANT shall be responsible for
preparing the Additional GRs and all other technical specifications so that they are consistent
with the GRs provided by OCSD.
In addition, CONSULTANT shall review OCSD's standard GRs and propose revisions via
Additional GRs. OCSD's standard Contract Agreement sets the order of precedence in which
plans and specifications in Divisions 01 through 17 supercede the GRs. Where minor changes
to and deletions of certain GRs are warranted due to particular needs of the project,
CONSULTANT may propose specific revisions to the GRs, subject to acceptance by OCSD's
Engineering and Construction Division Manager.
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Specific requirements in OCSD's GRs shall not be duplicated in Additional GRs Specifications.
Only deviations from the GRs and project-specific requirements not addressed in OCSD's
standard GRs shall be included in Additional GRs.
Additional GRs Specifications shall be developed by the CONSULTANT for specific project
requirements and the numbering convention shall be per OCSD's template project Table of
Contents. The following are the minimum Additional GRs topics required for this project:
• Summary of the Work
• Work Restrictions
• Sequence and Constraints
• Measurement and Payment
• Seismic Design Criteria (for those restraints, supports, etc. to be design by the
Contractor)
• Site Access
• Mobilization/Demobilization
• Construction Photographs and Videos
• Equipment Shipping, Storage, and Handling
Task 3.1.1.3 Technical Specifications
CONSULTANT shall be responsible for contents of all technical specifications (Divisions 01
through 17), including edited OCSD Master technical specifications. OCSD's master technical
specifications shall be reviewed in detail, and changes, deletions and additions required by the
project shall be proposed by CONSULTANT. CONSULTANT shall be responsible for
developing specifications required by the project that are not found in OCSD's Master
Specifications.
Refer to the "Procurement Alternatives" portion of this Scope of Work regarding sole-source
specification requirements.
Task 3.1.2 Drawings
The CONSULTANT shall prepare construction drawings per OCSD Design Standards including
CAD Manual, Design Guidelines, Master Specifications, and Tagging Procedures.
Task 3.1.5 Equipment and Instrumentation Databases (EIDs)
OCSD will provide a truncated copy of the EID database for CONSULTANT to begin populating
by completing the CONSULTANT-furnished fields for each device. The database shall identify
all new equipment and instruments and all existing equipment and instruments to be deleted
and/or modified under this project.
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CONSULTANT shall submit the EID database for the project with information that is typically
included in equipment data sheets. (see Engineering Design Guidelines, Appendix A for
Equipment and Instrument Database (EID) requirements.
Task 3.1.6 SCADA Administration Tool(SAT)
OCSD uses SAT files to list all analog and discrete monitoring points on the project, filed by
PLC. When existing PLCs are to be modified on a project, the CONSULTANT shall modify a
copy of the database provided by OCSD to reflect the new equipment and demolition of
existing facilities. (see Engineering Design Guidelines, Appendix A, Section A.3.14 " SCADA
Administration Tool (SAT)" for requirements). A one-hour training session on the use of SAT
will be provided by OCSD.
TASK 3.2 - DESIGN SUPPORT DOCUMENTATION
Task 3.2.1 Design Information
CONSULTANT shall include the following material with each Design Submittal:
• CONSULTANT shall maintain the Project Logs specified under Phase 2 Project
Management through Phase 3 as well. Current copies of all logs shall be included with
each Design Submittal.
• Written response log to OCSD comments on the previous submittal.
• Calculations
• Proposed list of suppliers to be named in the specifications for major equipment.
• Equipment data sheets
• Equipment catalog cuts and vendor quotations.
• All memos that may be been prepared since the previous submittal was delivered.
Task 3.2.2 Electrical Design Documentation
CONSULTANT shall provide the following electrical design information:
• Load List for all equipment. Lumping of auxiliary loads is allowed.
• For uniterruptible power supply (UPS), distribution panels, power distribution units
(PDU), DC Battery System, transformers, power panels and all other equipment include
documentation from at least three suppliers clearly showing each manufacturer's space
requirements for their equipment. The purpose of this requirement is to confirm that
sufficient space has been provided in electrical rooms for the largest equipment that
might be supplied. If the largest equipment cannot be accommodated in the available
space, CONSULTANT shall specify space restrictions in the technical specifications,
provided the space restriction does not unduly limit the number of suppliers who can
supply the required equipment.
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• Lighting calculations.
• Duct bank cable pulling tension, derating and cable tray fill calculations.
Task 3.2.3 Construction Cost Estimates
CONSULTANT shall provide Construction Cost Estimates with each Design Submittal starting
with Design Submittal 1 per OCSD's Engineering Design Guidelines, Chapter 01, Section
01.4.6 "Construction Cost Estimate."
Task 3.2.4 Construction Schedule
The CONSULTANT shall provide a Preliminary Construction Schedule in Gantt chart format
using scheduling software such as Primavera Project Planner (P3) or Microsoft Project.
For DS1, the construction schedule prepared for the Preliminary Design Report may be
updated based on changes since the PDR, but at the same level of detail.
For DS3 and later submittals, more information shall be included in the schedule. The goal is
to develop a realistic schedule based on project information, not a "rule of thumb". The
construction schedule shall based on the commissioning documents prepared for the project as
well. CONSULTANT shall engage the services of a least one construction individual to review
the quantity takeoffs from CONSULTANT staff and use this information to assist in the
development of the detailed construction schedule. CONSULTANT may use their own staff if
they are qualified or hire a Subconsultant to assist in this activity.
Task 3.2.5 Fire Protection Services
CONSULTANT shall secure the services of a Subconsultant to determine the fire protection
requirements, prepare final plans and specifications for the selected plan and assist OCSD in
obtaining approval from the fire authority.
Task 3.2.6 Utility Survey and Coordination Services
CONSULTANT shall determine all utilities impacted by the work for all applicable Project
Elements of this Scope of Work. Utilities include all in-plant, utility company-owned, and public
agency-owned piping, duct banks, and other interferences. All utilities encountered during the
preliminary design shall be shown on the plans. Project work that requires other agencies to
relocate existing utilities shall be coordinated during the design by CONSULTANT. Field
investigations include visiting the project work site and each utility to verify the location of all
interferences.
CONSULTANT shall secure the services of a licensed survey subcontractor to field locate
potholes as necessary Survey locations of potholes shall be tied to the sample controls as
used for the Control Survey.
CONSULTANT shall also secure the services of a subcontractor to perform the pothole work.
CONSULTANT shall be responsible for identifying locations where potholing will be critical to
the design effort to identify the location of existing piping, duct banks, and foul air ducts. The
results of potholing efforts will be summarized in a field findings report. "Soft" excavation
methods (vacuum extraction or sift drilling) will be used where feasible.
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An allowance shall be included in the proposal for this effort including number of borings and
unit price per boring as follows:
1. CONSULTANT's fee proposal shall include a cost for potholes and unit cost for
additional potholes. The cost shall provide for a minimum of 30 potholes during
preliminary design and 10 potholes during final design.
TASK 3.3 - DESIGN SUBMITTALS
Design Submittals shall be delivered in hard copy, PDF format (see section "Submittals in PDF
Format" in Part V General Requirements), and native files. The number of hard copies is
indicated in Exhibit 4. The following requirements apply to the labeling and organization of the
PDF and native:
• Specifications shall be compiled into a single PDF file. When the specification exceeds
approximately 700 pages, the specifications shall be broken into separate volumes.
Divisions 16 and 17 should be kept in the same volume.
• Drawings shall be submitted as a single compiled file, except where the size of the file
would exceed 30 MB, in which case the drawings should be separated into separate
files by discipline. If the file for one discipline is more than 30 MB, the file may be
divided into multiple files. In no case may drawings be submitted as separate PDF files
for each drawing. The order of drawings in the PDF file shall match the list of drawings.
Bluebeam Revu provides a mechanism for reducing the size of some PDFs. This tool
works by compressing bitmap images and removing non-visible document data. It does
not affect vector content (see section "Submittals in PDF Format" in Part V General
Requirements).
• The PDF files shall be named to include the project number, the name of the
deliverable (e.g. Draft PDR, DS1, etc), the volume, and the particular content. The files
shall also be named so that the list appears in sequential order when sorted by file
name. In cases where drawings are divided into separate PDF files by discipline, a
number or letter must be included in the file name so that the files are listed in the same
order as the List of Drawings.
• These requirements do not affect the organization, naming, and submittal of native files
for CAD or MS Office files specified elsewhere in this Scope of Work and OCSD Design
Standards.
• All native Word files used for specifications shall be submitted, combined into a single
folder with the number of the specification section in the file name so that the files are
listed in the same order they would appear in a hard copy print. Attachments to
specification sections should be named so that they also fall in the correct order on the
file list.
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• Specification sections based on OCSD master specifications shall be edited using
tracked changes so that by opening the Word file, the changes made from the OCSD
master can be readily viewed. The printed version of the specification sections (both
PDF and hard copy) shall not show the tracked changes.
• Native CAD files shall be submitted per the CAD manual standards, with all applicable.
The OCSD Project Manager may request that CONSULTANT submit an electronic proof set of
the Draft PDR and Final PDR prior to hard copy production in order to initially confirm that the
submittal is ready for printing.
The Design Submittals shall be organized per the following structure. CONSULTANT may
propose an alternative organization of the submittal for approval by the OCSD Project
Manager.
Volume 1 - Submittal Documentation
Memo to Reviewers
Responses to Comments on Previous Submittal
Design Information
Facility Operations and Maintenance
Electrical Design Documentation
Instrumentation and Control Documentation
Construction Cost Estimate
Construction Schedule
Procurement Alternatives
Volume 2 - Specifications
Volume 3 - Drawings
Volume 4— Project Support Documentation
Design Period Memos as needed to document specific design issues and their
resolutions.
Calculations
Equipment Selection (organized by Specification Section)
Equipment Data Sheets
Catalog Cuts
Vendor Quotes
Volume 5— Electronic Files and Databases
The Memo to Reviewers included at the beginning of Volume 1 shall describe how the
submittal is organized, include a table of contents, and list any significant changes that have
been made to the design since the last submittal, or the last time a particular issue was
discussed.
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TASK 3.4 - BID SUPPORT SERVICES
Task 3.4.1 Bid Phase Activities
CONSULTANT shall provide the following bid period services:
■ Participate in the pre-bid meeting.
■ Prepare project drawing set and project specification addenda to provide clarification
and resolve errors and omissions identified prior to bid opening.
Task 3.4.2 Bid Evaluation Assistance
■ Participate in reviewing alternate equipment proposals from the Contractor, if
applicable.
■ Participate in the evaluation of the submitted bids, furnish consultation and advice to
OCSD staff and assist with all the related equipment, cost, and other analyses as
required to finalize the award decision.
Task 3.4.3 Conformed Document Preparation
■ Within two weeks of the bid date, prepare conformed documents set (drawings,
databases, specifications and other required materials) that incorporates the addenda.
See Engineering Design Guidelines, Chapter 01, Design Guidelines — General
Requirements, Section 01.4 "Preparation of Project Deliverables" for requirements as
modified in Section V of this Scope of Work, "Project-Specific Deviations from OCSD
Design Guidelines" and the requirements of the CAD Manual).
TASK 3.5 - PROJECT MANAGEMENT
CONSULTANT Project Management responsibilities during Phase 3 - Design shall be as
specified for Phase 2 — Preliminary Design.
TASK 3.6 - RISK MANAGEMENT ASSISTANCE
The CONSULTANT's responsibilities for risk management assistance during Phase 3 - Design
shall be as specified for Phase 2 — Preliminary Design. Specific Phase 3 risk management
tasks shall include the following.
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Task 3.6.1 Design Phase Risk Workshops
The design phase risk workshops shall be held per the following table:
Workshop Name Timing Duration
DS1 Risk Workshop During OCSD's review of DS1 2 hours
The purposes of the workshops are to:
• Review the existing Risk Management Plan (RMP)
• Identify new key project-specific risks,
• Update the nature of the impact of each risk should it occur
• Update how likely the risk is to occur
• Update mitigation strategies that should be implemented, or be ready to be
implemented to address each risk.
The workshops will be held at OCSD offices. CONSULTANT shall prepare the agenda, any
appropriate presentation materials, and minutes for the Workshop. The minutes shall include
sufficient information for OCSD to update the RMP and for CONSULTANT to update the Risk
Mitigation Measure Log.
Task 3.6.2 Risk Mitigation Measure Log
Maintaining the Risk Mitigation Measure Log required for Phase 2 shall be continued through
submission of the Final Design Submittal.
Task 3.6.3 Risk Monitoring Updates
The Risk Monitoring updates required for Phase 2 shall be continued through submission of the
Final Design Submittal.
TASK 3.7 -WORKSHOPS AND MEETINGS
The requirements specified in Task 2.1.2 Workshops and Meetings specified for Phase 2 —
Preliminary Design related to Workshop and Meeting Planning and Workshop and Meeting
Agendas shall also apply for Phase 3 - Design.
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Task 3.7.1 Design Phase Workshops
The focus of workshops is to review project progress to date and the technical decisions that
have been made in focused meetings. CONSULTANT shall conduct the following workshops
in Phase 3 — Design.
During final design, workshops shall be held after each design submittal. A constructability
workshop shall also be held.
Task 3.7.1.1 Design Submittal 1 Workshops
DS1 Review Kickoff Workshop
The DS1 Kickoff Workshop shall be held immediately after DS1 is submitted. The objectives of
this meeting include the following:
• Review how the submittal is organized, what material is included, and what material is
not included, and how complete the various portions of the design are.
• Review significant design changes made since the previous submittal, and the reasons
for those changes.
• Present key features of the submittal that OCSD staff should pay particular attention to
when reviewing the submittal after the workshop.
CONSULTANT shall include at the Workshop staff members needed to present the material
and directly address questions that may arise on the material. For this project, OCSD would
anticipate the following CONSULTANT staff members would need to be physically present. In
certain cases, CONSULTANT may propose that other team members participate by
teleconference.
• Project Manager
• Project Engineer
• Lead Electrical
This workshop shall be 2 to 3 hours in length.
Immediately following the full workshop, the CONSULTANT Project Manager and Project
Engineer shall present to OCSD's core engineering team the documentation of the quality
control process implemented prior to delivery the design submittal. If the quality control
process does not appear to have been implemented per OCSD or CONSULTANT's quality
control standards, the OCSD Project Manager may reject the submittal.
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DS1 Review Meetings
Up to DS1 design submittal review meetings shall be held at approximately the midpoint of
OCSD's review period. The design submittal meetings shall be working sessions that bring
together OCSD and CONSULTANT staff to discuss specific design issues in detail. Each
drawing shall be reviewed relative to the operation and maintenance of the facilities (i.e., space
between equipment, utility requirements, maintenance concerns, etc). In addition,
CONSULTANT shall also address questions that OCSD staff has identified during the first half
of their review of the design submittal. The following Review Meetings shall be held:
■ Electrical and I&C - (1) meetings
■ Mechanical, Civil/Yard - (1) meeting
■ Construction - (1) meetings
Each meeting shall be 2 to 4 hours in length.
DS1 Validation Workshop
The DS1 Validation workshop shall be held to review and validate the CONSULTANT's
responses to OCSD's DS1 comments. This workshop shall be held after CONSULTANT has
reviewed OCSD's comments on DS1 and developed suggested resolutions to the comments.
The same OCSD and CONSULTANT staff that attended the kick-off workshop and design
submittal review meetings should attend this workshop. The primary focus of this workshop is
to resolve differences between the CONSULTANT and OCSD staff on how the comments
should addressed.
This workshop shall be 2 to 4 hours in length.
Task 3.7.1.2 Design Submittal 2 Workshops
DS2 Review Kickoff Workshop
The DS3 Kickoff Workshop shall be held immediately after DS3 is submitted and shall be
conducted as specified for the DS1 Kickoff Workshop, including the review of the
CONSULTANT's quality control documentation.
This workshop shall be 2 to 4 hours in length.
DS2 Review Meetings
The DS3 Review Meetings shall be conducted as specified for the DS1 Review Meetings.
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DS2 Validation Workshop
The DS3 Validation Workshop shall be conducted as specified for the DS1 Validation
Workshop.
This workshop shall be 2 to 3 hours in length.
Task 3.7.1.3 Design Submittal 3 Workshops
DS3 Review Meetings
The DS3 Review Meetings shall be conducted as specified for the DS1 Review Meetings.
DS3 Validation Workshop
The DS3 Validation Workshop shall be conducted as specified for the DS1 Validation
Workshop.
This workshop shall be 2 to 3 hours in length.
Task 3.7.1.4 Final Design Submittal Workshops
FDS Review Kickoff Workshop
An FDS Review Kickoff Workshop will not be required.
Task 3.7.2 Design Phase Meetings
Task 3.7.2.1 Technical Progress Meetings
Technical Progress Meetings shall be held every 4 weeks to review various issues with
OCSD's project team. A total of 10 meetings shall be held during Preliminary Design Phase.
The CONSULTANT shall coordinate with the OCSD Project Manager to determine what topics
will be covered in what meetings, and what OCSD and CONSULTANT team members are
required for each.
Task 3.7.2.2 Focused Meetings
Focused meetings shall be held throughout preliminary design to discuss specific issues in
detail and generate comments and direction from OCSD staff. The following tentative list of
topics may be covered in these meetings:
• Quality control plan
• Potholing
• Sample P&ID; basis for equipment tag numbering,sample EID and SAT database
• Electrical distribution system, system controls and the related upgrades
• Single-line diagrams and electrical demolition
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• Construction sequencing
• Additional meetings as necessary
Each meeting shall generally be 2-3 hours in length. CONSULTANT shall determine how
many meetings will be needed to cover these topics. CONSULTANT may suggest additional
topics as necessary. Supplementary meetings may be scheduled with OCSD staff, as
necessary to allow coordination between the CONSULTANT and OCSD staff.
Task 3.7.2.2 Safety and Risk Meeting
Meet with OCSD Safety and Risk Management personnel, and OCIP (Owner Controlled
Insurance Program) safety representatives, between DS1 and DS3 to review the plans and
specifications in accordance with OCSD safety policies and OCSD Risk Management goals.
Task 3.7.2.3 CONSULTANT Office Technical Meetings (COTMs)
OCSD has found it mutually beneficial to visit the CONSULTANT offices from time to time to
observe the detailed design in process, answer detailed technical questions, and establish
lines of communications with CONSULTANT staff. During the Design Phase, CONSULTANT
shall arrange for OCSD staff to meet in CONSULTANT's work center and audit "over the
shoulder" design reviews with CONSULTANT's staff. The reviews will be monitored by a
member of CONSULTANT's Management Team. Signification decisions will be reported to
Consultants Project Manager and OCSD's Project Manager and logged into the Decision Log.
Action items will be identified.
The CONSULTANT shall schedule, at a minimum, the following CONSULTANT Office
Technical Meetings (COTMs):
■ One three-hour visit to review the Conduit, Tray and Cable Schedules
■ One three-hour visit to review each of the SAT and EID products, including P&ID, SAT
and EID coordination.
■ One three-hour visit to perform DS1 over the shoulder review.
■ One three-hour visit to perform DS3 over the shoulder review.
The CONSULTANT shall schedule each of the above COTMs and shall coordinate with
OCSD's Project Manager to be sure the correct personnel participate in the meetings. The
CONSULTANT may propose additional, eliminate, or combine COTMs as needed to support
the detailed design.
OCSD may also request additional "over the shoulder" design review meetings to audit the
design in other areas not listed above.
TASK 3.8 - QUALITY CONTROL
The quality control requirements for Phase 3 - Design and Bid are specified under Quality
Control for Phase 2.
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TASK 3.9 — PERMITTING ASSISTANCE
CONSULTANT services related to Permitting Assistance on the project are specified in Phase
2 — Preliminary Design and those services shall continue during Phase 3 - Design. The
CONSULTANT shall allocate the budgeted hours between the Permitting Assistance services
in Phase 2 and Phase 3 based on when these services will be required
PHASE 4 — CONSTRUCTION AND INSTALLATION SERVICES
Not in this Scope of Work.
PHASE 5 — COMMISSIONING SERVICES
Not in this Scope of Work.
PHASE 6 — CLOSE OUT
Not in this Scope of Work.
V. GENERAL REQUIREMENTS
GENERAL
OCSD ENGINEERING DESIGN GUIDELINES AND STRATEGIC PLAN
CONSULTANT shall refer to and adhere to the requirements of OCSD Safety Standards,
OCSD Engineering Design Guidelines and other OCSD's Design Standards referenced
therein. Exhibit 12Error! Reference source not found. is a complete set of the OCSD Design
Guidelines, OCSD CAD Manual, and an excerpt from the OCSD Instrument and Equipment
Tagging Procedure, which are the latest edition at the time of the design proposal stage.
CONSULTANT shall request the most current version of these documents prior to the start of
work
The Engineering Guidelines define what plant design concepts/tools/methods and project
management requirements shall be adhered to and in what manner they shall be
used/provided by Consultants, e.g., requirements regarding design concepts, submittals,
documentation details, use of OCSD Master Specifications, and other related OCSD
Standards, etc.
Refer also to Section "CONSULTANT's Responsibilities" in OCSD Engineering Design
Guidelines Chapter 01. Refer to "Master Specifications Instructions for Use" that mandates
rules and conventions to be used in all OCSD project specifications.
The project Scope of Work defines whether or not each specific deliverable described in the
Guidelines shall be part of the project and when each task shall take place.
The project Scope of Work also includes requirements that supplement and/or modify the
Guidelines requirements for this project.
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The project Scope of Work and OCSD Engineering Design Guidelines impact CONSULTANT's
project cost.
Except as specified in this Scope of Work, design of all facilities shall conform to the
recommendations of the currently approved Master Plan for OCSD facilities. The project shall
also incorporate all applicable mitigation measures included in associated environmental
documents and site specific local requirements.
In addition, OCSD will require the CONSULTANT to follow subsequent revisions of OCSD
Safety Standards, OCSD Engineering Design Guidelines and other OCSD Design Standards
up to transmittal by OCSD of comments on Design Submittal 1 , shall be incorporated into the
Design by CONSULTANT with no increase in CONSULTANT's Not-to-Exceed upper limit on
fees.
OCSD may update OCSD's Master Specifications and/or add new OCSD Master
Specifications up to transmittal by OCSD of comments on Design Submittal 1. The
CONSULTANT shall utilize the new and/or modified Master Specifications for the DS3
submittal.
The CONSULTANT shall not begin editing the project specifications until the project team
meets with OCSD's Design Standards Custodian to discuss and receive comments regarding
the CONSULTANT's proposed list of project specifications. This meeting will be used to
determine which specifications are to use OCSD's master specifications, and where other
sources will be utilized.
Project Phases and Tasks
Project tasks and deliverables shall include the requirements described in this Scope of Work.
CONSULTANT shall also refer to Appendix A of OCSD Engineering Design Guidelines for the
level of detail requirements for individual deliverables in each Phase of the project not covered
in the Scope of Work.
Construction Sequencing and Constraints
CONSULTANT shall develop with OCSD staff and include in the Bid Documents detailed
requirements for construction sequencing and constraints. These shall ensure safe and reliable
operation and maintenance of OCSD facilities. The facilities must be kept on-line and fully
operational with minimal interruptions throughout construction.
Working Hours
Meetings with OCSD staff shall be scheduled from Monday through Thursday between the
hours of 8:00 AM and 4:00 PM. CONSULTANT's on-site staff shall conform to OCSD work
schedules. CONSULTANT shall refer to the Engineering Design Guidelines, Chapter 01,
Section 01.3.5 "CONSULTANT Inspection of Treatment Facilities" for further requirements.
Standard Drawings and Typical Details
All the details used in the project (OCSD's Standard Drawings and CONSULTANT-developed
typical details) shall be shown on the Plans.
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Software
The CONSULTANT is expected to develop and provide the deliverables using the standard
software currently approved for use by OCSD. The standard OCSD software includes, but is
not limited to, the following:
Version specific
o Windows 10 Professional
o Esri software 10.3.1 (fGDB, pGDB or shapefile formats)
o Microsoft Internet Explorer 11
o AutoCAD P&ID ver 2016 (for P&ID drawings only)
o Autodesk software 2015 (AutoCAD, AutoCAD Map3D or compatible dwg file format)
o Microsoft Office 2016
o Maximo 7.6
o Bluebeam Revu eXtreme (version 2018.2)
o Primavera P6 for scheduling
o Database software as defined elsewhere in the project Scope of Work
Version non-specific
If the version is needed for one of the standard software items listed below, please email
OCSD Information Technology at sde@ocsd.com to request the version number and the
timeframe for any planned upgrades.
o Windows Professional
o Esri software (fGDB, pGDB or shapefile formats)
o Microsoft Internet Explorer
o AutoCAD P&ID ver 2016 (for P&ID drawings only)
o Autodesk software (AutoCAD, AutoCAD Map3D or compatible dwg file format)
o Microsoft Office
o Maximo
o Bluebeam Revu eXtreme
o Primavera P6 for scheduling
o Database software as defined elsewhere in the project Scope of Work
Any software that the CONSULTANT needs to comply with these standards shall be purchased
and maintained by the CONSULTANT at no additional cost to OCSD. In the event OCSD
provides the CONSULTANT with access to OCSD software and hardware at an OCSD facility
in order to facilitate performance of their work, all software shall remain the property of OCSD.
Only software licensed to OCSD shall be installed on OCSD equipment. In addition, only
OCSD IT Department staff will perform the installation of this software.
Refer to Chapters 10 and 11 and Appendix A of OCSD Engineering Design Guidelines for
requirements on preparation of Criticality Tables and ETAP, SAT, and EID databases. Refer to
OCSD CAD Manual and to Chapter 11 and Appendix A of OCSD Engineering Design
Guidelines for requirements regarding P&ID drawings.
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Submittal Review using Bluebeam
OCSD has standardized on the use of Bluebeam Revu for reviewing and providing comments
to PDF files. Prior to submitting electronic PDF files, format them as indicated below
(underlined text refers to commands or functions within the Bluebeam software). See "Exhibit
17 Designer Training for Submission" and "OCSD CAD Standards Manual" prior to submission.
1. Flatten file with Document\Flatten
2. Reduce file size with Document\Process\Reduce File Size
3. Make PDF searchable with Document\OCR
4. Create page labels with Thumbnails Toolbar\Create Page Labels
5. Create bookmarks with Create Bookmarks\Pape Labels
6. Enable hyperlinks with File\Batch\Link\New
PDF files will be hosted in a Bluebeam cloud-based studio session for review. See "SOW
Exhibit 18 Designer User Training" for a detailed explanation on how Bluebeam will be used to
provide, validate, and close submittal review comments.
1. The purpose of the studio session is to provide review and collaboration. The session
provides multiple attendees, despite location, the opportunity to review and comment on
the same PDFs in real time. All review actions are tracked and recorded.
2. OCSD staff will create the Bluebeam studio session, invite attendees, configure, and
manage the Studio session.
3. Bluebeam provides reviewers with tools for annotating PDFs called a markup. OCSD
provides two toolboxes for annotating PDFs: "OCSD Drawings Review" and "OCSD
Report Review."
4. Markups are both graphical and tabular. When the graphic markup is placed,
corresponding tabular data are created. The collection of tabular data is considered the
markup list.
5. The markup is automatically populated with various properties including author, sheet
number, comment, markup type, etc. to make reviewing consistent. The tabular data
within the markup list are hyperlinked to the graphical markup for back-and-forth viewing.
6. The markup list may be sorted or filtered. For example, filtering markups by author makes
that attendee's markups more prominent on the page by dimming everyone else's
markups.
7. Within a studio session, markups may only be modified by the markup author except for
the Status data field using the "Set Status" command. OCSD has customized this field for
the reconciliation of comments and backcheck. Session attendees may "Reply" to the
markup of other reviewers. Replying to a markup provides the responder the opportunity
to explain how the markup will be incorporated.
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8. The comment reconciliation steps are summarized below:
a. Reply— respond to OCSD provided review comment with: Agree, Disagree, or Flag
for Discussion.
b. Direct— meet with OCSD to reconcile the non-agrees with either an Incorporate or
Do Not Incorporate response. OCSD will work with Consultant to ensure clear
direction is provided.
c. QC Check— Consultant tells OCSD that the comment has been addressed in the
next submittal by responding with Incorporated or Not incorporated.
d. Backcheck— reconciliation of open and incorporated comments by OCSD with an
Open or Closed response.
9. A one-hour training session on the use of Bluebeam and custom status menu will be
provided by OCSD. All Consultant team members responsible for quality control and
reconciliation of submittal comments shall attend.
Submittals in PDF Format
OCSD has standardized on the use of Bluebeam Revu for reviewing and providing comments
to PDF files. To facilitate the use of Bluebeam, the following Bluebeam commands shall be
executed prior to submission of PDF files:
1. Reduce file size with Document\Process\Reduce File Size
2. Make PDF searchable with Document\OCR
3. Create page labels with Thumbnails Toolbar\Create Page Labels
4. Create bookmarks with Create Bookmarks\Page Labels
5. Enable hyperlinks with File\Batch\Link\New
PDF files will be hosted in a cloud-based Studio session for review:
10. The purpose of the Studio session is to provide cloud-based review and collaboration.
The session provides multiple attendees, despite location, the opportunity to review and
comment on the same PDFs in real time. All review actions are tracked and recorded.
11. OCSD staff will create the Bluebeam Studio session, invite attendees, configure, and
manage the Studio session.
12. Bluebeam provides reviewers with tools for annotating PDFs called a markup. OCSD
provides two toolboxes for annotating PDFs: "OCSD Drawings Review" and "OCSD
Report Review."
13. Reviewers will need to install the OCSD Profile and Toolboxes containing the Bluebeam
tools for providing markups. OCSD team members and CONSULTANT shall use these
tools during design review, reconciliation of comments, and backcheck.
14. Markups are both graphical and tabular. When the graphic markup is placed,
corresponding tabular data are created. The collection of tabular data is considered the
markup list.
15. The markup is automatically populated with various properties including author, sheet
number, comment, markup type, etc. to make reviewing consistent. The tabular data
within the markup list are hyperlinked to the graphical markup for back-and-forth viewing.
June 2019 P1-132 Design SOW
Page 48 of 50
16. The markup list may be sorted or filtered. For example, filtering markups by author makes
that attendee's markups more prominent on the page by dimming everyone else's
markups.
17. Within a Studio session, markups may only be modified by the markup author except for
the Status data field using the "Set Status" command. OCSD has customized this field for
the reconciliation of comments and backcheck. Session attendees may "Reply" to the
markup of other reviewers. Replying to a markup provides the responder the opportunity
to explain how the markup will be incorporated.
18. The reconciliation steps are summarized below:
a. Provide comments
b. Agree/Disagree (disagrees requires comments)
c. Reconcile the disagrees (through email, phone, or meeting)
d. Incorporated/Not incorporated (not incorporated needs a response)
e. Open/Closed (for OCSD backcheck)
19. Alerts concerning a markup may be sent to a session attendee. They will receive an
email with a snapshot view of the selected markup and available, associated metadata.
The snapshot is also a link into the session and clicking it will not only take the recipient
directly into the session, but straight to the markup as well.
20. Studio sessions may persist and remain active throughout design and construction and
multiple submittals may be contained within a Studio session for backcheck.
VI. STAFF ASSISTANCE
OCSD staff member or designee assigned to work with CONSULTANT on the design of this
project is Todd Waltz at (714) 593-7117, e-mail to: twaltz@ocsd.com.
June 2019 P1-132 Design SOW
Page 49 of 50
EXHIBITS:
Exhibit 1 Design Submittal Requirements Matrix
Exhibit 2 Project Schedule Calculation
Exhibit 3 Sample Criticality Data Table (Not Used)
Exhibit 4 Deliverables Quantities
Exhibit 5a Sample Construction Cost Estimate Format-Basis of Estimate
Exhibit 5b Sample Construction Cost Estimate Format-Sample 2-4
Exhibit 6 Sample Full Project Safety Review Plan
Exhibit 7 Sample Risk Management Check List
Exhibit 8 MMRP Log Template (Not Used)
Exhibit 9 Sample ORT Procedure (Not Used)
Exhibit 10 Sample FAT Procedure (Not Used)
Exhibit 11 Sample RAT Procedure (Not Used)
Exhibit 12 OCSD Engineering Design Guidelines
Exhibit 13 Project Reference Material (Not Used)
Exhibit 14 (Not Used)
Exhibit 15 (Not Used)
Exhibit 16 (Not Used)
Exhibit 17 Designer Training for Submission
Exhibit 18 Designer User Training
TW:dm
June 2019 P1-132 Design SOW
Page 50 of 50
ATTACHMENT " D"
ALLOWABLE DIRECT COSTS
ATTACHMENT "D"
ALLOWABLE DIRECT COSTS
LONG DISTANCE All long distance telephone charges incurred will be reimbursed as direct costs.
TELEPHONE CHARGES Telephone charges to area codes serving Los Angeles, Orange, Riverside, and
San Bernardino Counties will not be reimbursed.
FACSIMILE TRANSMISSION Facsimile transmission charges will not be reimbursed, except the long distance toll
CHARGES charges, as described above.
In-house reproduction of records and documents will not be reimbursed by the
REPRODUCTION AND SANITATION DISTRICT. Use of an outside copy service for specialty items and
PRINTING CHARGES volume reproduction will be reimbursed at direct cost. Use of a professional
printing service will be reimbursed at actual cost.
OVERNIGHT MAIL DELIVER Use of Federal Express, Express Mail, UPS, or such similarly-related service, as
AND MESSENGER SERVICE well as a messenger service, will be reimbursed at direct cost only when necessary.
POSTAGE Incidental postage will not be reimbursed by the SANITATION DISTRICT.
FILM PROCESSING Film processing will be reimbursed at actual cost.
COMPUTER USAGE Computer use by Consultant and/or support staff will not be reimbursed.
MILEAGE Per mile reimbursement will be at the current rate set by the Internal Revenue
Service.
TEMPORARY STAFF The use of outside temporary support staff will be reimbursed at direct cost with
prior approval of the SANITATION DISTRICT.
OFFICE SUPPLIES The purchase of office supplies by Consultant will not be reimbursed.
The cost of lodging including room and all applicable taxes will be reimbursed on a
per diem basis as an allowable maximum as established by U.S. General Service
Administration. Lodging incidentals as defined by IRS are included in the per diem
rates. Lodging personal incidentals including movies, internet, laundry service, valet
LODGING service, room service, etc., will not be reimbursed. Receipts must be provided for
the actual incurred cost.
Cancellations of the hotel reservations by the Consultant must be per the hotel
policy. Late cancellations, early or late departure will not be reimbursed by the
SANITATION DISTRICT.
The cost of ground transportation for taxi, shuttle, train, etc., will be reimbursed.
GROUND TRANSPORTATION Limousine service will not be reimbursed. The Consultant shall use the most
economic and practical mode of transportation that is reasonably available.
PDSA PROJECT NO.P1-132
Revision 062316 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 1 of 2
Airline ticket cost including one bag will be reimbursed only if pre-approved by the
SANITATION DISTRICT. First class tickets will not be reimbursed unless
AIRFARE pre-approved by the SANITATION DISTRICT. Membership dues for corporate card
frequent user programs or the cost of airline club membership will not be
reimbursed.
Rental car cost for intermediate or standard model, mid-size car(Class "C") or the
AUTO RENTAL smaller car compatible with the specific need and rental car gas will be reimbursed.
Receipts must be provided to substantiate requested reimbursements.
Parking fees for hotel, airport, rail station, etc. will be reimbursed. Consultant shall
PARKING FEE use the most economic and practical parking location as reasonably available.
Excessive parking fees that are deemed unreasonable by the SANITATION
DISTRICT will not be reimbursed.
Travel meals will be reimbursed on a per diem basis as established by U.S.
General Service Administration. Per diem rates include gratuities (tips) and will not
TRAVEL MEALS be separately reimbursed by the SANITATION DISTRICT. Personal expenses such
as cost of alcoholic beverages will not be reimbursed. No receipts are required for
the approved meals. The daily total reimbursement for meals shall not exceed the
SANITATION DISTRICT per diem rate which is available upon request.
PER DIEM DAILY RATE FOR The SANITATION DISTRICT may utilize per diem daily rate that includes lodging,
LODGING AND MEALS meals and incidentals (M&IE) as established by IRS and U.S. General Service
administration for pre-approved travel when reasonable.
RENTAL EQUIPMENT Consultant will be reimbursed at actual cost, no mark-up.
OCSD may authorize other items that may be necessitated due to modifications in
scope of work resulting from field investigations and field work required by Contract.
These items may include special equipment, test equipment and tooling and other
OTHER DIRECT COSTS materials and services not previously identified. These items will be reimbursed
based on actual cost incurred. A one-time mark-up of 15%for additional equipment
rentals, materials and outside services required for field work and investigations
may be allowed, as applicable, if justified. No additional markup is allowed by
Consultant on other direct costs resulting from work performed by its Contractors.
Cost of miscellaneous personal items such as, but not limited to newspapers,
toiletries, shoeshine, tobacco products, pay TV, movies, valet services, health club
MISCELLANEOUS charges, in-room mini bars, clothing and footwear will not be reimbursed.
ATM/bank fees incurred by Consultant while traveling will not be reimbursed.
Costs for project team lunches will not be reimbursed unless pre-approved by the
SANITATION DISTRICT.
PDSA PROJECT NO.P1-132
Revision 062316 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 2 of 2
ATTACHMENT " E"
FEE PROPOSAL FORM
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by:Tetra Tech
(Name of Firm)
Consultant Name: Tetra Tech
Raw Labor $ 236,690
Fringe Costs 56.00% $ 132,547
Burdened Labor
(Raw Labor+Fringe) $ 369,237
Overhead 74.00% $ 273,235
Subtotal
(Burdened labor+OH)
$ 642,472
Note: Round all values to nearest dollar. Profit 9.13%
(%of Subtotal) $ 58,658
Total Direct Costs,
not to exceed $ 1,500
TOTAL-"Consultant" Not to Exceed $ 702,630
Major Subconsultant A Name:
Raw Labor
Fringe Costs $
Burdened Labor $
(Raw Labor+Fringe)
Overhead $
Subtotal $
(Burdened labor+OH)
Note: Round all values to nearest dollar. Profit 10.00% $
(%of Subtotal)
Total Direct Costs,
not to exceed
TOTAL-Major Subconsultant A Not to Exceed $ -
REQUEST FOR PROPOSALS PROJECT NO. P1-132
Revision 081613 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 1 of 3
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by:Tetra Tech
(Name of Firm)
Major Subconsultant B Name:
Raw Labor
Fringe Costs $
Burdened Labor $
(Raw Labor+Fringe)
Overhead $ -
Subtotal $
(Burdened labor+OH)
Note: Round all values to nearest dollar. Profit 10.00% $
(%of Subtotal)
Total Direct Costs,
not to exceed
TOTAL-Major Subconsultant B Not to Exceed $ -
Major Subconsultant C Name:
Raw Labor
Fringe Costs $
Burdened Labor $
(Raw Labor+Fringe)
Overhead $
Subtotal $
(Burdened labor+OH)
Note: Round all values to nearest dollar. Profit 10.00% $
(%of Subtotal)
Total Direct Costs,
not to exceed
TOTAL-Major Subconsultant C Not to Exceed $ -
REQUEST FOR PROPOSALS PROJECT NO. P1-132
Revision 081613 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 2 of 3
ATTACHMENT "E"
FEE PROPOSAL FORM
Submitted by:Tetra Tech
(Name of Firm)
Subconsultants Under$100,000
Subconsultant 1 C-Below $ 50,050
Subconsultant 2 Jensen Hughes $ 32,000
Subconsultant 3
Subconsultant 4
Subconsultant 5
TOTAL-Subconsultants Under$100,000 $ 82,050
SUMMARY
Consultant $ 702,630
Major Subconsultant A $ -
Major Subconsultant B $
Major Subconsultant C $ -
Subconsultants Under$100,000 $ 82,050
GRAND TOTAL-Not to Exceed $ 784,680
REQUEST FOR PROPOSALS PROJECT NO. P1-132
Revision 081613 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
Page 3 of 3
ATTACHMENT " I "
COST MATRIX & SUMMARY
Uninterruptible Power Supply Improvements at Plant 1,P1-132
Attachment I-Cost Matrix
Labor hours
N
d
m C C O c
O' U ; C W U G W a C Z: C C O y
'C U.1 m c C7 v - u '� ? 'r o E a Total Fringe Burdened Burdened Labor Allowable
r o o do -6 awo a ° > we
Task Item 0. U a` a` w w -.1 ct 0 a L) 2 w rn w c> ¢ rn (n Hours Raw Labor Costs Labor Overhead &Overhead Profit Total Subs Direct Costs Total Fees
Average Actual Salary 96.56 108.17 85.29 37.86 57.33 120.67 77.26 61.15 56.93 54.09 75.96 47.05 36.23 67.31 56.00% 74.00% 9.13%
Fully Burdened Hourly Rate(includes payroll costs,OH,and
Profit)
PHASE 2-PRELIMINARY DESIGN
2.1 Predesign Evaluation Studies(NOT USED) 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.2 Preliminary Design Production(7 months) 4 0 0 0 0 0 0 20 0 0 0 10 32 0 66 3,239.10 1,813.90 5,053.00 3,739.22 8,792.21 802.73 0 0 9,594.94
2.2.1 DM 1-Regional UPS 2 12 72 118 40 28 0 30 28 60 36 20 26 16 488 30,139.92 16,878.36 47,018.28 34,793.52 81,811.86 7,469.42 2,000 1,500 92,781.22
2.2.2 DM 2-Implementation Plan 0 0 14 10 5 10 0 52 6 7 7 0 14 0 125 8,004.96 4,482.78 12,487.74 9,240.93 21,728.66 1,983.83 0.00 0.00 23,712.49
2.2.3 DM 3-Utility Investigation,Cable,Conduit Routing 0 0 0 0 0 0 0 12 48 0 0 8 0 72 140 8,689.16 4,865.93 13,555.09 10,030.77 23,585.86 2,153.39 50,050.00 0.00 75,789.24
2.2.4 DM 4-Auto shop area and miscellaneous items 0 0 16 80 0 0 0 0 0 0 0 0 0 0 96 4,393.44 2,460.33 6,853.77 5,071.79 11,925.55 1,088.80 0.00 0.00 13,014.36
2.2.5 Preliminary Design Drawings 0 0 12 28 26 3 0 0 27 27 35 106 8 oil 272 14,869.43 8,326.88 23,196.31 17,165.27 40,361.58 3,685.01 0.00 0.00 44,046.59
2.3 Project Management 0 40 6 0 0 0 0 40 6 6 6 0 50 0 154 10,217.92 5,722.04 15,939.96 11,795.57 27,735.52 2,532.25 0.00 0.00 30,267.78
2.4 PDR Production Workshops and Meetings 0 58 12 86 0 0 0 0 20 11 11 0 24 0 222 13,991.97 7,835.50 21,827.47 16,152.33 37,979.80 3,467.56 0.00 0.00 41,447.36
2.5 Permitting Assistance 0 0 6 12 0 0 0 12 12 12 12 0 6 0 72 4,161.00 2,330.16 6,491.16 4,803.46 11,294.62 1,031.20 0.00 0.00 12,325.82
2.6 Quality Control 2 20 0 0 0 0 64 0 0 0 0 24 12 0 122 8,865.12 4,964.47 13,829.59 10,233.89 24,063.48 2,197.00 0.00 0.00 26,260.48
2.x Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.x Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2.x Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal-Phase 2-Preliminary Design 8 130 138 334 71 41 64 166 147 123 107 168 172 88 1,757 106,572.02 59,680.33 166,252.35 123,026.74 289,279.09 26,411.18 52,050.00 1,500.00 369,240.27
PHASE 3-FINAL DESIGN
3.1 Bid Documents(12 months) 2 0 191 40 81 2 01 34 '121 12 121 60 21 0 222 11,934.70 6,683.43 18,618.13 13,777.42 32,395.55 2,957.71 0.00 0.00 35,353.26
3.2 Design Support Documentation 0 0 20 90 10 8 0 36 13 29 25 0 12 0 243 13,495.72 7,557.60 21,053.32 15,579.46 36,632.78 3,344.571 30,000.00 0.00 69,977.36
3.3 Design Submittals 0 0 32 104 0 0 0 100 63 39 38 180 100 Oil 656 33,456.30 18,735.53 52,191.83 38,621.95 90,813.78 8,291.30 0.00 0.00 99,105.08
DS 1(60%) 0 0 12 42 0 0 0 20 25 16 16 72 20 0 223 11,452.85 6,413.60 17,866.45 13,221.17 31,087.62 2,838.30 0 0 33,925.92
DS 2(90%) 0 0 12 42 0 0 0 20 25 16 16 72 20 0 223 11,452.85 6,413.60 17,866.45 13,221.17 31,087.62 2,838.30 0 0 33,925.92
DS 3(100%) 0 0 8 20 0 0 0 20 13 7 6 36 20 0 130 6,655.40 3,727.02 10,382.42 7,682.99 18,065.42 1,649.37 0 0 19,714.79
FDS 1 0 0 0 0 0 0 0 20 0 0 0 0 20 0 40 1,947.60 1,090.66 3,038.26 2,248.31 5,286.57 482.66 0 0 5,769.23
FTS 0 0 0 0 0 0 0 20 0 0 0 0 20 0 40 1,947.60 1,090.66 3,038.26 2,248.31 5,286.57 482.66 0 0 5,769.23
3.4 Bid Support Services 0 0 8 16 0 0 0 0 0 8 12 8 8 0 60 3,298.56 1,847.19 5,145.75 3,807.86 8,953.61 817.46 0.00 0.00 9,771.08
3.5 Project Management 0 48 12 0 0 0 0 72 8 8 8 0 40 0 196 13,563.48 7,595.55 21,159.03 15,657.68 36,816.71 3,361.37 0.00 0.00 40,178.08
3.6 Risk Management Assistance 2 4 6 8 0 2 0 38 4 4 4 0 6 0 78 4,970.76 2,783.63 7,754.39 5,738.25 13,492.63 1,231.88 0.00 0.00 14,724.51
3.7 Workshops and Meetings 0 111 111 0 0 0 0 0 60 45 45 0 48 0 420 32,481.15 18,189.44 50,670.59 37,496.24 88,166.83 8,049.63 0.00 0.00 96,216.47
3.8 Quality Control 2 20 0 0 0 0 114 0 0 0 0 48 24 0 208 14,292.08 8,003.56 22,295.64 16,498.78 38,794.42 3,541.93 0.00 0.00 42,336.35
3.9 Permitting Assistance 1 4 8 8 4 4 16 4 49 2,625.57 1,470.32 4,095.89 3,030.96 7,126.85 650.68 7,777.53
3.10 Not Used 11 1 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00
3.1 Not Used 0 0.00 0.00 0.00 0.00 0.00 0.00 1 0.00
Subtotal-Phase 3 Final Design 6 184 212 266 18 12 114 280 168 149 148 312 263 0 2132 130,118.32 72,866.26 202,984.58 150,208.59 353,193.17 32,246.54 30,000 0 415,439.70
TOTAL-PHASES 2 AND 3 14 314 350 600 89 53 178 446 315 272 255 480 435 88 3889 236,690.34 132,546.59 369,236.93 273,235.33 642,472.26 58,657.72 82,050 1,500 784,679.98
Rounded-Use for Attach E-Fee Proposal Form 236,690.00 132,547.00 369,237.00 273,235.00 642,472.00 58,658.00 82,050.00 1,500.00 784,680.00
Profit Calculations
Min Threshold 250,000 250,000 10%
Max Threshold 2,500,000 2,500,000 5%
Proposed Burdened Labor&Overhead 273,235.33 642,472.26 9.13%
Page 1 of 1
ATTACHMENT " K"
MINOR SUBCONSULTANT HOURLY
RATE SCHEDULE
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: C Below I Subsurface Imaging
(Name of Firm)
Labor Category Hourly Rate
$/hr
Project Coordinator $95.00
Admin $95.00
Drafting $95.00
Locating Locating Technician $135.00
Locating Supervising Technician $180.00
Mobilization Crew $195.00
Mobilization Single Tech $110.00
In-House Non-Labor Services Units Billing Rate
$/unit
Pothole 0' - 5' Deep 30 $560.00
Pothole 5' - 10' Deep 10 $610.00
Trenching Per Foot (0-5 feet deep) 20 $325.00
Mapping 16 $215.00
Traffic Control 125 - 55 MPH 4 $950.00
Permitting 1 $1000.00
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects, whether such hours are
budgeted or not. This schedule will be the only basis for compensation of labor charges during
project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but not
suitable for an hour labor rate. Examples include laboratory tests and equipment rental.
4. All charges are subject to the Allowable Direct Costs requirements included as Attachment D to
the RFP
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO.P1-132
Revision 081613 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
ATTACHMENT "K"
MINOR SUBCONSULTANT HOURLY RATE SCHEDULE
(Submit with Proposal)
Submitted By: Jensen Hughes, Inc.
(Name of Firm)
Labor Category Hourly Rate
$/hr
Vice President $350.00
Sr. Fire Protection Engineer III /Sr. Consultant II I /Assoc. Director/ Director $300.00
Sr. Fire Protection Engineer II /Sr. Consultant II $275.00
Sr. Fire Protection Engineer I / Sr. Consultant 1 $235.00
Fire Protection Engineer 11 /Consultant 11 $210.00
Fire Protection Engineer I / Consultant $190.00
Associate $170.00
Sr. Technician $125.00
Technician / Intern $115.00
Sr. Project Administrator $105.00
In-House Non-Labor Services Units Billing Rate
$/unit
Instructions
1. Include one schedule per Minor Subconsultant.
2. For labor charges, list all categories that might be used on the projects,whether such hours are
budgeted or not. This schedule will be the only basis for compensation of labor charges during
project execution.
3. In-House Non-Labor Services are for services provided by the Minor Subconsultant, but not
suitable for an hour labor rate. Examples include laboratory tests and equipment rental.
4. All charges are subject to the Allowable Direct Costs requirements included as Attachment D to
the RFP.
5. Allowable Direct Costs will be compensation at actual costs incurred.
REQUEST FOR PROPOSALS PROJECT NO.P1-132
Revision 081613 UNINTERRUPTIBLE POWER SUPPLY IMPROVEMENTS AT PLANT 1
ATTACHMENT " L"
OCSD SAFETY STANDARDS
Q �
cc n
THE
Attachment L
The Orange County Sanitation
District
OCSD Safety Standards
September 10, 2018 (Revision 8)
Contents
I. INTRODUCTION ...................................................................................................................1
A. SAFETY PHILOSOPHY .................................................................................................. 1
B. PROGRAM OBJECTIVES...............................................................................................1
C. CONFLICT BETWEEN REGULATIONS AND SAFETY STANDARDS...........................3
II. EMERGENCY PROCEDURES .............................................................................................3
A. GENERAL........................................................................................................................3
B. MEDICAL EMERGENCY.................................................................................................4
C. FIRES ..............................................................................................................................4
D. EMPLOYEE CONDUCT..................................................................................................4
E. WORKPLACE VIOLENCE...............................................................................................4
F. NEWS MEDIA..................................................................................................................5
III. ROLES AND RESPONSIBILITIES........................................................................................5
A. GENERAL........................................................................................................................5
B. CONTRACTOR SAFETY MANAGER AND REPRESENTATIVE ...................................6
C. SUBCONTRACTOR SAFETY MANAGER AND REPRESENTATIVE............................8
IV. PROGRAM REQUIREMENTS ..............................................................................................9
A. SITE-SPECIFIC SAFETY PROGRAM (SSSP) ...............................................................9
B. PROJECT PLANNING AND PROJECT MEETINGS ....................................................12
C. JOB HAZARD ANALYSIS .............................................................................................13
D. INCIDENT REVIEW MEETINGS................................................................................... 16
E. PRE-SHIFT CREW MEETINGS (PRODUCTION and SAFETY) .................................. 17
F. CONTRACTOR/ SUBCONTRACTOR SAFETY NON-COMPLIANCE......................... 17
G. SUBSTANCE ABUSE PREVENTION POLICY............................................................. 18
V. SAFETY STANDARDS........................................................................................................20
A. ATMOSPHERIC MONITORING EQUIPMENT..............................................................20
B. ASBESTOS ...................................................................................................................21
OCSD Safety Standards September 10, 2018 (Revision 8)
C. HAZARDOUS AREA CLASSIFICATION.......................................................................21
D. BARRICADES ...............................................................................................................22
E. FENCING.......................................................................................................................23
F. HOT WORK...................................................................................................................23
G. CLOTHING AND PROFESSIONAL DEMEANOR.........................................................24
H. COMPRESSED GAS CYLINDERS...............................................................................25
I. CONCRETE AND MASONRY CONSTRUCTION.........................................................26
J. POURING AND PUMPING OPERATIONS...................................................................26
K. MASONRY CONSTRUCTION.......................................................................................27
L. CUTTING, GRINDING AND PROFILING......................................................................27
M. CONFINED SPACE ENTRY..........................................................................................27
N. UTILITY CONNECTIONS..............................................................................................31
O. CONSTRUCTION VEHICLE PARKING ........................................................................31
P. IDENTIFICATION ..........................................................................................................31
Q. ASSIGNED WORK AREA.............................................................................................31
R. CRANES, BOOM TRUCKS AND HOISTS....................................................................31
S. RIGGING, SLINGS AND HOOKS .................................................................................34
T. CRITICAL LIFTS............................................................................................................35
U. DEMOLITION ................................................................................................................36
V. ELECTRICAL.................................................................................................................37
W. ELEVATING WORK PLATFORM AND AERIAL DEVICES...........................................40
X. EMERGENCY ACTION AND EVACTUATION PLAN ...................................................42
Y. ENVIRONMENTAL CONTROLS...................................................................................42
Z. EQUIPMENT AND TOOLS............................................................................................43
AA. MACHINE GUARDING..................................................................................................44
BB. EXCAVATION AND TRENCHING.................................................................................45
CC. UTILITY LOCATION......................................................................................................48
OCSD Safety Standards September 10, 2018 (Revision 8)
DD. FALL PROTECTION......................................................................................................48
EE. FIRE PROTECTION AND PREVENTION .....................................................................61
FF. FIRST AID .....................................................................................................................64
GG. FLAMMABLE AND COMBUSTIBLE MATERIALS ........................................................65
HH. FORKLIFT (INDUSTRIAL TRUCKS AND TRACTORS) ...............................................65
II. HAZARD COMMUNICATION........................................................................................67
JJ. HEAVY EQUIPMENT AND MATERIAL HANDLING.....................................................68
KK. HORIZONTAL BORING / PIPE JACKING.....................................................................70
LL. HOUSEKEEPING..........................................................................................................70
MM. PORTABLE HEATERS..................................................................................................71
NN. LADDERS......................................................................................................................71
00. LEAD-BASED PAINT ....................................................................................................74
PP. CORROSIVE MATERIALS............................................................................................74
QQ. CONTROL OF HAZARDOUS ENERGY (LOTO) ..........................................................74
RR. OVERHEAD UTILITIES.................................................................................................79
SS. PERMITS.......................................................................................................................80
TT. PERSONAL PROTECTIVE EQUIPMENT.....................................................................80
UU. POSTING REQUIREMENTS.........................................................................................82
VV. POWDER-ACTUATED TOOLS.....................................................................................82
WW. PUBLIC PROTECTION PLAN.......................................................................................83
XX. SANITATION .................................................................................................................84
YY. SCAFFOLDS .................................................................................................................84
ZZ. ERECTION ....................................................................................................................86
AAA. TAR AND MELTING POTS ...........................................................................................87
BBB. WARNING SIGNS .........................................................................................................87
CCC. WORK ZONE TRAFFIC CONTROL..............................................................................88
DDD. FLAGGING OPERATIONS............................................................................................89
OCSD Safety Standards September 10, 2018 (Revision 8)
EEE. PLATE BRIDGING.........................................................................................................89
FFF. WORKING AROUND WATER.......................................................................................90
GGG.USE OF X-RAY .............................................................................................................90
VI. DEFINITIONS......................................................................................................................91
VII. ACRONYMS........................................................................................................................94
OCSD Safety Standards September 10, 2018 (Revision 8)
I. INTRODUCTION
A. SAFETY PHILOSOPHY
1. The Orange County Sanitation District (OCSD) is dedicated to the principle that a
safe project is a successful and profitable project for all our construction programs
and our CONTRACTORs and Subcontractors. We are committed to the safety of
our project Employees, the surrounding community, and the environment.
2. Safety is viewed as an integral component of the construction process, the other
key components being production and quality. However, safety is a primary
component of the success of this project.
3. The CONTRACTOR shall be responsible for initiating, maintaining, supervising, and
enforcing all safety precautions and programs regarding the performance of the
contract. Their Employees share in that responsibility as well. All Employees are
expected to work safely and to contribute to the safety of others. In fact, this is an
important condition of employment for everyone working on any OCSD project.
4. Incident prevention contributes to the CONTRACTOR's well-being by avoiding
injury or illness to the CONTRACTOR and its' Subcontractor's Employees,
improving productivity, contributing to quality, and reducing costs. The community
also benefits directly from incident prevention efforts when potential damage to the
environment or members of the community is effectively managed.
5. To say that all incidents can be prevented is a realistic goal, not just a theoretical
objective. It is achievable, in part by eliminating sources of hazards and unsafe
acts, and by incorporating measures such as safety controls, proper training, safe
operating procedures and personal protective equipment to meet this goal.
6. For all CONTRACTORs to understand this Safety Philosophy and to meet its
expectations, both general and specific training is required. That training is the
responsibility of every level of supervision for each Employer. Safety training and
the prevention of incidents are logical and appropriate parts of how we expect the
operations of each CONTRACTOR and Subcontractor to be conducted.
B. PROGRAM OBJECTIVES
1. These OCSD Safety Standards (Safety Standards) have been designed to establish
the minimum standards for which the CONTRACTOR's Site-Specific Safety
Program (SSSP) must meet or exceed.
2. The Safety Standards contained in this document were developed as minimum
standards to assist the CONTRACTOR in the elimination or reduction of hazards
and risk associated with the construction project. These minimum guidelines also
assist the CONTRACTOR'S efforts to prevent incidents, ensure the safety of the
public, reduce Employee injuries, prevent damage to property, and promote
efficiency, and effect savings by reduction of unplanned business interruption. The
CONTRACTOR is expected to meet or exceed these standards.
3. All OCSD CONTRACTORS are required to meet or exceed these Safety Standards,
OSHA 29 CFR 1926 and Title 8 CCR Subchapter 4 Construction Safety Orders.
OCSD Safety Standards 1 September 10, 2018 (Revision 8)
4. All OCSD Service Vendors or Visitors performing General Industry work (non-
construction) are required to meet or exceed these Safety Standards, OSHA 29
CFR 1910 and Title 8 CCR Subchapter 7 General Industry Safety Orders.
5. OCSD and its authorized representatives will neither assume nor relieve any
CONTRACTOR, Service Vendor or Visitor of their direct responsibility for the safety
and health of their Employees, the protection of visitors and the public, or the
protection of equipment and property.
6. All CONTRACTORS and Subcontractors working on OCSD projects are
responsible for initiating, maintaining, supervising, and enforcing all safety
precautions and programs identified in the contract documents, OCSD Safety
Standards, and Federal, State, and Local regulations. OCSD will make every effort
to advise the CONTRACTORS of known hazards associated with our processes;
however, the CONTRACTOR is ultimately responsible for the identification of
hazards and ensuring they are controlled or eliminated.
7. CONTRACTORs, Subcontractors, and Services Vendors can prevent accidents,
injuries and illness through completion of the following:
a. Perform or attend new hire safety orientations.
b. Conduct daily toolbox/tailgate safety meetings.
c. Receive safety training (i.e., hazard communication, trenching shoring,
confined space, lockout/tagout, respiratory protection and respirator fit
testing, equipment training and certification).
d. Mandatory personal protective equipment (PPE) programs.
e. Injury reporting and record keeping maintaining up-to-date incident
experience and trend analysis.
f. Using Incident investigation information to correct deficiencies and eliminate
additional losses.
g. Implementing appropriate and effective Safety Management Systems.
h. Using safety planning, such as Job Site Safety Analysis and Pre-Planning, as
a tool to eliminate workplace injuries and property damage.
i. Conducting safety audits/inspections to identify, prioritize, and correct non-
compliance conditions.
j. Protecting public and private property adjacent to all construction site work
zones.
k. Informing the OCSD Risk Management and the ENGINEER of any visit from
a regulatory agency such as OSHA, EPA or SCAQMD.
I. Educating and training employees by implementing their respective safety
programs.
m. Maintain a positive and proactive safety culture. A proactive safety culture
may mitigate the first incident or accident. A reactive safety culture may
prevent the second.
OCSD Safety Standards 2 September 10, 2018 (Revision 8)
C. CONFLICT BETWEEN REGULATIONS AND SAFETY STANDARDS
1. In the case of conflict between regulations, codes, reference standards (regulatory
supported), OCSD Safety Standards, drawings and other Contract Documents, the
most stringent requirements shall govern.
2. Conflicts shall be brought to the attention of the ENGINEER. OCSD reserves the
right to issue a final determination for conflicts.
3. The CONTRACTOR shall bid for the most stringent regulatory supported and
applicable reference standards.
II. EMERGENCY PROCEDURES
A. GENERAL
1. Reporting and notifications times vary depending on the type of emergency, but all
emergencies shall be reported as soon as possible and no later than 24 hours from
onset of the emergency.
2. In the event of an emergency, the CONTRACTOR shall immediately stop work until
it is determined that it is safe to resume. If a person sustains a major injury or a
significant near miss has occurred, the work must be stopped and the investigation
initiated immediately. First Aid and CPR trained individuals shall begin treatment on
injured employees.
3. When working at Plant 1 or Plant 2, the CONTRACTOR shall make emergency
notification for Medical Emergencies, Fires, Spills or Chemical Releases, and
Workplace Violence to the Plant 1 Control Center by dialing 2222 from a District
Iandline or 714-593-7025 from cell phone. CONTACTOR shall state they are a
CONTRACTOR, provide the nature and location of the emergency. Do not contact
911 directly when working in plant. The P1 Control Center will contact 911.
CONTRACTOR shall also notify the ENGINEER.
4. When working offsite (including pump stations), the CONTRACTOR shall make
emergency notification for Medical Emergencies, Fires, and Workplace Violence by
calling 911 or the Local Fire Department/Agency (depending on nature of
emergency). CONTRACTOR shall provide at a minimum the location and nature of
the incident. CONTRACTOR shall also notify the ENGINEER.
5. Job site emergency telephone numbers shall be posted on the job site bulletin
board.
6. A local street map clearly identifying the project and active entrances shall be
maintained and posted on the job site bulletin board by the emergency telephone
numbers, which shall also identify the nearest hospital.
7. Sufficient employees shall be trained in First Aid and CPR and be available at the
job site always.
OCSD Safety Standards 3 September 10, 2018 (Revision 8)
B. MEDICAL EMERGENCY
1. Assess the scene to make sure it is safe and that hazards are not present that could
injury medical responders.
2. Render first aid or cardiopulmonary resuscitation (CPR) promptly to the injured
employee(s).
3. Once first aid/CPR is underway, contact 911 if working offsite or P1 Control Center
(714-593-7025 or x2222)when at Plant 1 or 2.
4. Call the ENGINEER or OSM to report the medical emergency within 24 hours.
C. FIRES
1. In case of fire in any building:
a. Evacuate the immediate area, and
b. Activate the fire alarm system (if available), and
c. Contact 911 when working offsite or P1 Control Center (714-593-7025 or
extension 2222) when at Plant 1 or 2.
d. Call the ENGINEER or OSM.
2. For fire outside of buildings:
a. Evacuate the immediate area, and
b. Contact 911 when working offsite or P1 Control Center (714-593-7025 or
extension 2222) when at Plant 1 or 2.
c. Call the ENGINEER or OSM.
D. EMPLOYEE CONDUCT
1. All project employees must maintain professional behavior always. Horseplay,
fighting, sexual harassment, hostile work environments, possession or use of
alcohol and/or unauthorized drugs, possession of firearms and gambling are not
allowed and shall result in disciplinary action, up to and including immediate
removal of the CONTRACTOR and/or Subcontractor(s) and/or the employee(s)
from the site.
E. WORKPLACE VIOLENCE
1. The CONTRACTOR and its Subcontractors shall adopt and enforce their written
workplace violence policy that covers harassment, intimidation, threats, violence,
and weapons. Before the on-site work commences, the CONTRACTOR shall
submit the CONTRACTOR's and its Subcontractors' adopted policies for the
ENGINEER's information.
2. OCSD reserves the right to remove from the Project any employee of the
CONTRACTOR and/or its Subcontractors for violation of the respective policies
adopted by the CONTRACTOR and its Subcontractors.
OCSD Safety Standards 4 September 10, 2018 (Revision 8)
F. NEWS MEDIA
1. CONTRACTORS, Subcontractors, and employees shall refer questions from news
media personnel (radio, television, newspaper) to the ENGINEER.
2. Project accidents/incidents resulting in news media coverage (radio, television,
newspaper) shall be immediately reported to the ENGINEER.
III. ROLES AND RESPONSIBILITIES
A. GENERAL
1. The CONTRACTOR shall be responsible for initiating, maintaining, supervising, and
enforcing all safety precautions and programs regarding the performance of the
Contract for the on-site safety of their employees and Subcontractors performing
work for the benefit of this project. This includes responsibilities for the public,
OCSD Staff, OCSD Representatives, vendors, delivery and transportation services,
and service providers at the project location.
2. Each CONTRACTOR shall be responsible for initiating, maintaining, supervising,
and enforcing all safety precautions and programs relating to the performance of the
contract for the safety of its employees, its Subcontractors, the public, and the work
site in general.
3. The CONTRACTOR shall comply with all applicable provisions of Federal, State,
and local laws, ordinances, codes and regulations affecting safety and health,
including but not limited to the OSHA Act, and OSHA Standards, and these Safety
Standards.
4. Each CONTRACTOR and Subcontractors shall comply with the most stringent of
the following:
a. California and Federal OSHA Standards.
b. The CONTRACTOR's Site-Specific Safety Program.
c. Applicable consensus standards, including ANSI, NFPA, etc., if specified
before or during work by OCSD Risk Management.
d. The OCSD Program Safety Standards.
e. Contract Documents.
5. The CONTRACTOR must have full-time safety representative coverage for all
construction activities associated with the project.
6. Each CONTRACTOR shall designate a responsible and qualified member of its
organization at the work site who has the following:
a. Authority to enforce the CONTRACTOR's Safety and Substance Abuse
programs.
b. Responsibility to assure compliance with the OSHA Act.
c. Responsibility to identify and obtain correction of hazards.
OCSD Safety Standards 5 September 10, 2018 (Revision 8)
7. In addition to requirements described elsewhere in this document, the
CONTRACTOR's Safety Manager, Alternate Construction Safety Manager and
CONTRACTOR's Safety Representative and Subcontractor Safety
Representative shall have at minimum:
a. Authority to stop work when a serious safety hazard or imminent danger is
identified.
b. Authority to implement corrective actions.
c. Relevant construction experience in the type of work the CONTRACTOR
performs.
d. Evidence of completion of either the OSHA 30 Hour General Industry or
Construction Outreach Training within the last three (3) years.
e. Current First Aid training from a provider recognized by OSHA.
f. Current CPR training from a provider recognized by OSHA.
8. The CONTRACTOR shall be required to submit its Injury and Illness Prevention
Program (IIPP), Proposed Project/Site Safety Representative, and Site-Specific
Safety Program (SSSP) no later than fifteen (15) days from the effective date of the
Notice to Proceed for review by OCSD. Upon request by OCSD, CONTRACTOR
shall be required to submit the Injury and Illness Prevention Program and/or written
SSSP of each Subcontractor providing Work on any OCSD jobsite.
9. CONTRACTOR shall enforce that the Subcontractors are responsible for initiating,
maintaining, supervising and enforcing the safety requirements outlined by OCSD
Safety Standards and the CONTRACTOR's Site-Specific Safety Program, even
though the requirements may be above and beyond the Subcontractor's own safety
policies and Federal and State OSHA requirements.
10. The CONTRACTOR shall be responsible for initiating, maintaining, supervising and
enforcing all safety precautions and programs relating to the performance of the
Contract for the on-site safety of its employees and Subcontractors performing work
for the benefit of this project. This includes responsibilities for vendors, delivery and
transportation services, and service providers at the project location.
11. The CONTRACTOR shall provide additional safety resources for poor safety
performance and demonstrated inability to manage safety in accordance with the
Contract. At the ENGINEER's request, the CONTRACTOR shall be required to
employ a CSM (full-time) for projects that do not meet the criterion for a
CONTRACTOR dedicated safety professional.
12. Each CONTRACTOR shall have at least one (1) copy of all applicable OSHA
regulations available for use and reference at the job site.
B. CONTRACTOR SAFETY MANAGER AND REPRESENTATIVE
1. The CSM shall be identified in writing to the ENGINEER prior to the commencement
of work.
2. The CSM shall have a minimum of three (3) years of qualified project safety
representative (primary project duty) experience on large, similar type construction
projects.
OCSD Safety Standards 6 September 10, 2018 (Revision 8)
3. The CONTRACTOR shall submit the resume of the CSM candidate to the
ENGINEER for review, prior to the start of on-site work.
4. OCSD reserves the right to direct the removal and replacement of the CSM if
necessary.
5. The CSM shall be provided for the duration of the contract. The CSM shall be
provided for the duration of the work when the CONTRACTOR and its'
Subcontractors are at the project site.
6. A CSM or CSR shall be present always when work is taking place. If the
CONTRACTOR has multiple distinct work locations, each location shall have a
CSM or CSR and SSR as required by contract present when work is taking place.
7. Alternate CONTRACTOR Safety Manager (ACSM) or Alternate CONTRACTOR
Safety Representative (ACSR) meeting the same qualifications as the CSM or CSR
shall be present when the CSM or CSR is not present at the project. The ACSM or
ACSR shall hold the same responsibilities as the CSM or CSR. ACSM and/or
ACSR duties may be assumed by a similarly qualified project Supervisor.
8. The CONTRACTOR shall notify the ENGINEER in writing when the CSM will not be
present on the project. This notification shall include the name of the ACSM.
9. The CONTRACTOR shall maintain a list of CONTRACTOR and Subcontractor
Safety Representatives. This list shall be available for review upon request.
10. Specific responsibilities of the CONTRACTOR's Safety Manager/ Representative
must include, but are not limited to, completing or overseeing the completion of the
following by their Employer and all Subcontractors.
a. Conduct project-specific safety orientation sessions for employees who are
new to the site, prior to their beginning work.
b. Conduct, participate in, or assist Field Supervisors with weekly toolbox safety
meetings.
c. Conduct weekly supervisory and management safety meetings.
d. Instruct and inform supervisors and management on safety rules and
regulations.
e. Instruct supervisors and employees in the proper use and care of personal
protective equipment (PPE).
f. Instruct supervisors and Employees concerning special procedures (e.g.
confined space entry, trench shoring, lockout/tagout, etc.)
g. Complete incident investigation reports in accordance with the Safety
Standards. Records are to be maintained at the site, and distributed as
described in these Safety Standards.
h. Conduct and document weekly (at minimum) project safety inspections.
Documentation shall be created and maintained for corrective action taken to
correct deficiencies identified during inspections. Records of inspections and
corrections are to be maintained at the site.
OCSD Safety Standards 7 September 10, 2018 (Revision 8)
i. Forward copies of inspection and corrective action records to the
ENGINEER, OSM and Risk Management.
j. Maintain training documentation. Records are to be maintained at the site
available for review upon request.
k. Implement site-specific safety policies and procedures.
I. Demonstrate, by example, proper safety behavior and a proactive safety
culture.
m. Ensure that required first aid supplies are adequate.
n. Coordinate transportation of employees with minor injuries to the designated
Medical Clinic.
o. Inform the CSM/CSR (where applicable), ENGINEER, OSM and Risk
Management informed of any safety related problems that have or may
develop.
p. Maintain records in accordance with OSHA Recordkeeping requirements.
q. The OSHA 300 Log for the CONTRACTOR is to be available for review upon
request by the ENGINEER, OSM, or Risk Management.
C. SUBCONTRACTOR SAFETY MANAGER AND REPRESENTATIVE
1. Each subcontractor must have a designated Subcontractor Safety Representative
(SSR) who is assigned the responsibilities for managing all safety aspects
associated with their Subcontractor.
2. The SSM and SSRs must be approved by the CONTRACTOR based on their
experience and qualification to administer and manage safety programs. SSMs and
SSRs for each project will need to be reported to the ENGINEER.
3. The CONTRACTOR and OCSD reserve the right to direct the removal and
replacement of the SSM if necessary.
4. The SSM shall be provided for the duration of the Contract. The SSR(s) shall be
provided for the duration of the work when the Subcontractors are at the project
site.
5. A SSM or SSR shall be present always when work is taking place.
6. For Subcontractors, these are the responsibilities of the Subcontractor Safety
Representative.
a. Conduct project-specific safety orientation sessions for employees who are
new to the site, prior to their beginning work.
b. Conduct, participate in, or assist with CONTRACTORS with weekly toolbox
safety meetings.
c. Instruct and inform supervisors and management on safety rules and
regulations.
d. Instruct supervisors and employees in the proper use and care of personal
protective equipment (PPE).
OCSD Safety Standards 8 September 10, 2018 (Revision 8)
e. Instruct supervisors and Employees concerning special procedures (e.g.
confined space entry, trench shoring, lockout/tagout, etc.)
f. Complete incident investigation reports in accordance with the Safety
Standards. Records are to be maintained at the site, and distributed as
described in these Safety Standards.
g. Conduct and document weekly (at minimum) project safety inspections.
Documentation shall be created and maintained for corrective action taken to
correct deficiencies identified during inspections. Records of inspections and
corrections are to be maintained at the site.
h. Forward copies of inspection and corrective action records to the
CONTRACTOR for submittal to the ENGINEER.
i. Maintain training documentation. Records are to be maintained at the site
available for review upon request.
j. Implement site-specific safety policies and procedures.
k. Demonstrate, by example, proper safety behavior and a proactive safety
culture.
I. Ensure that required first aid supplies are adequate.
m. Coordinate transportation of employees with minor injuries to the designated
Medical Clinic.
n. Inform the CSM/CSR (where applicable), ENGINEER, OSM and Risk
Management informed of any safety related problems that have or may
develop.
o. Maintain records in accordance with OSHA Recordkeeping requirements.
p. The OSHA 300 Log for the CONTRACTOR is to be available for review upon
request by the ENGINEER, OSM, or Risk Management.
IV. PROGRAM REQUIREMENTS
A. SITE-SPECIFIC SAFETY PROGRAM (SSSP)
1. Each CONTRACTOR shall have an effective and written Site-Specific Safety
Program in accordance with OSHA and OCSD requirements that is not its Injury &
Illness Prevention Program.
2. This Site-Specific Safety Program shall also include, but not be limited to, the
following site-specific components as they apply to the CONTRACTOR's work:
a. Safety and Health Policy Statement
b. Assignment of accountability and responsibilities for key personnel
responsible for implementation of the Safety Program
c. Identification of Competent Persons and Qualified Persons
d. Scope of Work Evaluation
e. Hazard/Risk/Exposure Assessment
f. Control Measures/Activity Hazard Analysis
g. Three Week Look Ahead Planning with a safety focus.
OCSD Safety Standards 9 September 10, 2018 (Revision 8)
h. Procedures for effectively communicating safety and health matters to
employees
i. Safety Incentive Program / Safety Recognition Program
j. Progressive Disciplinary Action Program describing the disciplinary process
for non-compliance with safety requirements including criteria for verbal
notices, write ups, suspension, and termination for all CONTRACTOR
personnel, including Subcontractors and vendors.
k. Workplace Hazard Identification Inspection and Corrective Action Program
I. Safety Training Program (including provisions for Supervisory and Craft
Employee training)
m. Project-specific Employee Safety Orientation Program
n. Provisions for maintaining orientation, training, inspection, corrective action
and investigation records
o. Hazard Communication Program
p. Job Hazard Analysis (JHA) Program
q. Emergency Response and Evacuation Plan
r. Fire Prevention Program
s. Hot Work Program
t. Drug Free Workplace / Substance Abuse Prevention Program
u. Incident Investigation Program
v. Near Miss Incident Investigation Program
w. Fall Prevention Program (training and rescue plans shall be addressed in the
program)
x. Scaffold Safety (shall include scaffold inspection, scaffold erector training,
and scaffold user training in the program)
y. Confined Space Entry Program (training and rescue plans shall be addressed
in the program)
z. Control of Hazardous Energy Program (LOTO)
aa. Excavation Safety Program
bb. Heat Illness Prevention Program
cc. Site Logistics Plan
dd. Other written programs required by this and other Contract Documents or
regulatory agencies
ee. Industrial hygiene air sampling plan when required by Cal OSHA
ff. Measures to mitigate public exposure to hazards as applicable
gg. Proof of drug testing of all CONTRACTOR and Subcontractor employees
who will be on site. Drug testing shall be completed within a 30-day period
prior to the effective date of the Notice to Proceed.
OCSD Safety Standards 10 September 10, 2018 (Revision 8)
3. The CONTRACTOR shall submit to OCSD within fifteen (15) days of the effective
date of the Notice to Proceed (NTP) an electronic copy of the CONTRACTOR's
Site-Specific Safety Program ("Program") for review.
a. The Program will be reviewed for inclusion of the requirements of the OCSD
Safety Standards and applicable sections of the project specifications.
b. The approval of the Program will be based solely on the content of the
Program relative to conformance with these Safety Standards and project
specifications. Receipt of program does not constitute approval.
c. Failure to attain approval of the Program prior to the scheduled
commencement of Contract work is not grounds for a time extension.
4. The CONTRACTOR scope shall include these OCSD Safety Standards. This shall
include all services required for the complete performance of the Contract work in
accordance with the requirements of the Safety Standards.
5. All CONTRACTOR and Subcontractor Project Superintendents and General
Foreman(s), for every applicable trade, shall verify completion of either the OSHA
30-hour General Industry or the Construction Safety Course. Additionally, all on-
site trade foremen shall verify completion of either the OSHA 10-hour General
Industry or Construction Safety Course. All certificates must be from within the last
three (3) years.
6. All CONTRACTOR and Subcontractor employees shall receive a project site safety
orientation that at minimum reviews the Project Safety Rules and regulations, and
applicable Emergency and Evacuation Plans prior to their start of work.
a. Vendors and visitors shall be provided with an orientation that is appropriate
for their exposures during their time on site.
b. The General CONTRACTOR is to provide this orientation.
7. The CONTRACTOR shall conduct monthly (at minimum) Project Safety Meetings
with their Subcontractors to properly coordinate the work within the trades and
resolve matters related to safety and health and project work. Minutes shall be kept
of each meeting, including topics covered and attendees, and made available to the
ENGINEER, OSM, or OCSD Risk Management upon request.
a. The OCSD reserves the right to request additional Project Safety Meetings
be conducted by the CONTRACTOR when requested by the ENGINEER,
OSM, or OCSD Risk Management to address specific areas of concern.
8. The CONTRACTOR shall conduct toolbox safety meetings with its employees at
least once a calendar week. Minutes of these toolbox meetings are to be prepared
and maintained by the CONTRACTOR, and available for review by the ENGINEER,
OSM, or OCSD Risk Management, upon request. Meetings should be relevant to
the work ahead or in response to lessons learned and contain the following
information:
a. Employee names in a legible format
b. Identifier for each employee
c. Employer name
d. Date of meeting
OCSD Safety Standards 11 September 10, 2018 (Revision 8)
e. Description of meeting topics
f. Name(s) of person(s) conducting the meeting
9. The CONTRACTOR and its Subcontractor(s) shall ensure that all personnel are
properly trained and instructed for all jobs that require specific training and/or
competency to meet all applicable OSHA regulations, Federal, State, and local law,
and the requirements herein.
10. Each CONTRACTOR and Subcontractor (via the CONTRACTOR) shall submit to
the ENGINEER a list of(a) Competent Persons and Qualified Persons as applicable
to the Employer's scope of work, and (b) First Aid / CPR trained personnel prior to
starting work.
a. Each list shall be clearly dated, and updated as required throughout the
Contract Duration. Each time the list is updated, a copy shall be provided to
the OCSD Risk Management and the ENGINEER.
11. Each CONTRACTOR is responsible for handling, daily, rubbish and debris
generated by its work. The CONTRACTOR must keep the work place clean.
12. The CONTRACTOR will cooperate in inspections by OCSD, OSHA and other
regulatory agencies.
13. The cited Employer(s) shall submit copies of all regulatory agency citation notices to
the CONTRACTOR (if applicable), ENGINEER, OSM, and OCSD Risk
Management immediately upon receipt.
a. The CONTRACTOR shall ensure that it posts copies of all citations as
required by OSHA or the applicable regulatory agency.
B. PROJECT PLANNING AND PROJECT MEETINGS
1. Safety and loss control activities are key elements in the success of this project.
2. Safety and loss control activities are to be integrated into the work plan such that
safety is an integral component of the construction process, rather than treated as a
separate activity.
3. There are five main elements to the planning and meeting component of the OCSD
Safety Standards.
a. Project Survey: Prior to the start of work, the CONTRACTOR shall conduct
a physical survey of the job site. The CONTRACTOR shall also review the
plans and specifications.
b. Construction Process Plan: From the Project Survey, the CONTRACTOR
shall develop a written Construction Process Plan. The Construction Process
Plan shall identify tasks and activities under four main categories:
1) Construction sequence and procedures
2) Temporary Structures/ Shoring / Reshoring / Bracing / Retention
Systems required
OCSD Safety Standards 12 September 10, 2018 (Revision 8)
3) Critical Structures or Processes
4) Description of required tests and approvals
c. Job Hazard Analysis: Job Hazard Analysis (JHA) needs may be pre-
determined in part by reviewing the Construction Process Plan and
Construction Schedule. The JHA should be prepared far enough in advance
of the task or activity to ensure that changes or revisions will not affect the
scheduled execution of the task or activity. JHA's are further discussed later
in this section.
d. Construction Progress Meetings: These meetings are typically held on a
weekly or bi-weekly basis, and are typically chaired by the ENGINEER. A
sample minimum Safety and Loss Control Agenda is included in this section.
1) The CONTRACTOR shall prepare a Three-Week Look-Ahead
Schedule and submit same for review prior to each Construction
Progress Meeting.
e. Pre-Phase Planning Meetings: Pre-phase meeting needs may be identified
from the Construction Process Plan.
1) The CONTRACTOR shall schedule the Pre-Phase Planning
Meeting far enough in advance of the start of the relevant phase to
ensure that changes or revisions to JHA's and coordination efforts
will not affect the scheduled execution of the relevant phase of work.
2) The Pre-Phase Meeting shall include the ENGINEER and OCSD
Risk Management, as well as all CONTRACTORs and
Subcontractors involved in that phase of work. This meeting shall
identify and address the safety and coordination issues of the
relevant phase of work.
3) Pre-Phase Hazard Analysis' shall be prepared using the JHA form
(or an acceptable equivalent); specific JHAs are to be prepared
using the Pre-Phase Hazard Analysis as a guide.
4) Subsequent meetings may be required throughout the phase of
work to maintain safety and coordination efforts.
C. JOB HAZARD ANALYSIS
1. Certain activities that are part of the Project shall trigger additional safety evaluation
and review by OCSD. The CONTRACTOR is required to participate in the
completion of this document prior to the start of work. The CONTRACTOR is
required to notify the ENGINEER at least two (2)weeks prior to initiation of the
tasks below and when the work activities or environment changes, unless otherwise
stated elsewhere. Evaluations are as follows:
a. Job Site Safety Analysis (JSSA) - The mechanism for defining general and
site-specific job hazards. This document is prepared by OCSD, and must be
completed prior to the start of the job. CONTRACTOR shall participate in the
preparation of the JSSA, which includes a briefing to orient the
CONTRACTOR to general hazards at the work location; identifying OCSD
expectations for safety performance; reviewing emergency notification
OCSD Safety Standards 13 September 10, 2018 (Revision 8)
capabilities; and discussing CONTRACTOR activities that may pose a hazard
to OCSD employees, visitors and other CONTRACTORs. This document will
be reviewed and, if required, revised annually if the work is in progress.
b. Confined Space Entry Job Hazard Analysis (JHA) - OCSD will review the
CONTRACTOR's confined space entry procedure, including but not limited to
items mentioned in these Safety Standards section entitled CONFINED
SPACE. A Job Hazard Analysis (JHA) will be conducted by OCSD with
mandatory participation by the CONTRACTOR for both non-permit required
and permit-required confined spaces. A separate JHA will be completed for
each confined space entry location.
c. Use of OCSD Equipment— In the event the CONTRACTOR must use OCSD-
owned equipment, the CONTRACTOR shall be required to demonstrate
proficiency on the specific equipment, as well as knowledge of the applicable
regulatory requirement(s), and to complete a specific hold harmless
agreement prior to such use.
d. Hot Work Permit—The CONTRACTOR shall only conduct Hot Work under a
permit issued by OCSD. OCSD defines Hot Work as any work that involves
grinding, cutting, welding, brazing, soldering, heating or other operations that
generate heat, flames, arcs, sparks or other sources of ignition.
e. Energized Electrical Work Permit— If work on or near energized electrical
systems is required, the CONTRACTOR shall be trained in NFPA-70E and
obtain ENGINEER's prior authorization for such Work as specified in the
section "Working on Energized Systems" of these Safety Standards.
f. Hazardous Materials Usage —All hazardous materials identified by OSHA as
a carcinogen or reproductive hazard are subject to use restriction and/or
prohibition from use on OCSD facilities. In addition, the CONTRACTOR shall
provide a written plan of how their employees will be protected from exposure
to these materials. A Job Hazard Analysis (JHA) will be conducted by OCSD
with mandatory participation by the CONTRACTOR for operations involving
these materials. Notification shall be made and a permit issued at least one
(1) week before the material is brought on site.
g. Concurrent Work/Dual Employer Work Activities— If concurrent work
activities within the same general area are to be performed at the same time
by more than one CONTRACTOR, a permit shall be obtained by the
CONTRACTORs at least one (1) week before the work is scheduled to begin.
h. Dust Generating Activities - Whenever harmful dust, fumes, mist, vapors, or
gases exist or are produced by the construction activities in quantities giving
rise to harmful exposure to employees, such hazards shall be controlled by
all applicable engineering controls first and if the engineering controls have
not reduced the exposure for the employees below the Permissible Exposure
Limit (PEL) then the CONTRACTOR shall implement administrative controls
then PPE for their employees.
i. The CONTRACTOR must provide industrial hygiene data showing that
employees are not being exposed over the PEL for the appropriate PPE they
have selected.
2. Spray Painting, Blast Cleaning, or Hydro Blasting —The CONTRACTOR shall not
conduct any spray painting, blast cleaning, or hydro blasting without authorization
OCSD Safety Standards 14 September 10, 2018 (Revision 8)
from OCSD in writing which may only be issued after receipt and review of an
acceptable detailed plan that addresses as a minimum, the following:
a. All spray application of coatings, blast cleaning, or hydro blasting at the
project site which is performed outside of a totally enclosed booth shall be
kept to a minimum. Alternative application methods (brushing, rolling, etc.) or
off-hour work shall be considered and may be required to minimize potential
overspray damage.
b. If spray painting, blast cleaning, or hydro blasting is required, the
CONTRACTOR shall submit a work plan for review by the ENGINEER in
advance outlining specific areas where the work will take place including a
schedule and preventative measures being utilized to eliminate the possibility
of overspray damage to facilities and vehicles.
c. Tenting or other means of containment shall be utilized for spray coating
applications. A minimum of 3 test panels, 2 feet by 3 feet, with a contrasting
background to the material being sprayed, shall be placed 10 feet outside of
the local work area at elevations to be determined by the inspector. Spraying
shall be stopped if the test panels exhibit overspray.
d. Tenting and/or wet blasting shall be considered when grit blasting. Under no
circumstances will fugitive dusts or coating particulates be permitted to leave
the immediate work area.
e. Spraying/Blasting operations shall be stopped if winds exceed 5 mph.
f. A minimum 14-day notice shall be required prior to painting a blasting to
provide adequate notification prior to the scheduled start date.
g. For work within Treatment Plant Sites, the CONTRACTOR shall provide and
install signs at Plant entrances, work areas, and roadways to direct traffic as
needed to alternate parking areas to prevent overspray damage to vehicles.
Parking areas immediately downwind or otherwise in high-risk areas shall be
delineated to prevent vehicles from parking in these areas.
h. Any damage incurred by OCSD or its employees due to paint, solvent or
sandblasting materials from blasting or coating operations shall be promptly
repaired by the CONTRACTOR to the satisfaction of OCSD and its
employees at no additional cost to OCSD.
3. Regulatory Requirements
a. Scaffold Erection and Use — OCSD requires a copy of the CONTRACTOR's
competent person evaluation and sign off of all scaffolding erected. Signed
copies of the CONTRACTOR's competent person evaluation shall be
forwarded to OCSD no later than the day the scaffolding is completed and
prior to scaffolding use. Scaffolding shall be inspected daily prior to use.
b. Cranes/Hoists—A copy of the operator's training certification shall be
provided to OCSD prior to any crane use. CONTRACTOR shall obtain a
permit from OCSD for any crane lift over a building/structure at least one (1)
week prior to the scheduled crane lift.
c. Excavation and Trenching —The CONTRACTOR is required to provide a
copy of the applicable Cal/OSHA permit, the name of the designated
CONTRACTOR's competent person and stamped engineering designs as
OCSD Safety Standards 15 September 10, 2018 (Revision 8)
applicable. Documentation shall be provided prior to the start of the
excavation.
d. Fall Protection —The CONTACTOR shall submit a fall protection plan for all
work exceeding six (6) feet in elevation. The plan shall include a licensed
(California) engineer's approval for the use of all life lines. Documentation
shall be provided prior to the start of work. All Service Vendors shall submit a
fall protection plan for all work exceeding four (4) feet in elevation.
e. Demolition — Demolition work on OCSD facilities may contain regulated
quantities of asbestos or lead. The CONTRACTOR shall be licensed by the
California Department of Industrial Relations for demolition involving these
materials. The CONTRACTOR shall submit copies of appropriate licenses,
work plans, SCAQMD notifications as applicable, copies of worker training
certificates and third-party monitoring registrations as applicable. OCSD will
be responsible for the disposal of all hazardous waste generated from these
operations. Notifications shall be in accordance with applicable Federal,
State and local requirements.
D. INCIDENT REVIEW MEETINGS
1. The CONTRACTOR's Safety Manager (CSM) shall adopt a practice of scheduling
an Incident Review Meeting within twenty-four (24) hours of the occurrence of an
incident.
2. For the purposes of this section, "Incident" may be defined as any or all the
following: (as determined by owners authorized representatives.)
a. Near-Miss Incident
b. First-Aid Case
c. Recordable Injury
d. Lost-Time Injury
e. Vehicular Incident
f. General Liability/Third-Party Incident
g. Incident review as determined by owner's representative.
h. Property Damage
i. Other
3. The intent and purpose of this meeting is to interactively and cooperatively identify
causal factors that had, or may have had, a role in the incident, and to identify
corrective action(s) and practice(s) to implement to avoid potential reoccurrence of
the incident. It is NOT a faultfinding or blame-finding event. Attendees should
include:
a. ENGINEER
b. OSM
c. CPM
d. CPS
e. CSM / CSR
OCSD Safety Standards 16 September 10, 2018 (Revision 8)
f. SSR (if applicable)
g. OCSD Risk Management
h. CONTRACTOR/ Subcontractor (Assistant) Superintendent(s) accountable
via functional structure of the project for the incident
i. CONTRACTOR/ Subcontractor (General) Foreman / Foremen accountable
via functional structure of the project for the incident
j. Craftsperson(s) involved with the incident. (Optional)
4. In the event of an incident, the CONTRACTOR shall submit a written report to
OCSD within twenty-four (24) hours of the occurrence of the incident.
E. PRE-SHIFT CREW MEETINGS (PRODUCTION and SAFETY)
1. Each CONTRACTOR and Subcontractor crew shall conduct a pre-shift production
and safety meeting at the start of each shift. These meetings shall:
a. Review of production activities for the shift
b. Review of safety activities that are a component of the production activities
2. Such meetings are to generally be five (5) to ten (10) minutes long, and are, at
minimum, to focus on the following:
a. Tasks for the shift, including review of applicable Job Hazard Analysis.
b. Tools and equipment needed for those tasks
c. Materials needed for those tasks
d. Proper material handling techniques
e. Safe work procedures to perform those tasks
f. PPE needed to safety perform those tasks
g. Questions from the crew
3. These meetings shall be documented in the same manner as the weekly Safety
Meeting.
F. CONTRACTOR/ SUBCONTRACTOR SAFETY NON-COMPLIANCE
1. OCSD has the right to stop any work activity imminently dangerous to life or health
until safety violations are corrected.
2. Non-compliance with these Safety Standards by a
CONTRACTOR's/Subcontractor's employee will result in a notification to the
CONTRACTOR's supervisory personnel when observed by the OSM or OCSD
staff.
3. Willful or repeat non-compliance with these Safety Standards may result in the
ENGINEER or OSM requiring a CONTRACTOR employee to be excluded from the
site for a period designated by OCSD.
4. Failure of the CONTRACTOR's onsite project management to enforce the
Progressive Disciplinary Action Program included in the Site-Specific Safety
OCSD Safety Standards 17 September 10, 2018 (Revision 8)
Program (SSSP) may result in the CONTRACTOR's onsite project manager's
removal from the project.
5. The removal procedure may be accelerated and/or expanded to include removal of
a CONTRACTOR's/Subcontractor's entire workforce by the ENGINEER or OSM
where the violation of these Safety Standards is widespread, or where the
CONTRACTOR/Subcontractor does not demonstrate good faith effort.
6. CONTRACTORs that are unresponsive to safety issues or that have an
unsatisfactory safety evaluation may be deemed ineligible to bid additional contracts
for a period designated by the OCSD.
7. CONTRACTORs may report legitimate unsafe actions/activities of other
CONTRACTORs to the ENGINEER, OSM, or OCSD Risk Management.
G. SUBSTANCE ABUSE PREVENTION POLICY
1. Purpose
a. To maintain a safe, healthful and efficient work environment, and to minimize
absenteeism and tardiness, all CONTRACTORs shall implement a
Substance Abuse Prevention Policy that, at minimum, includes screening and
testing as prescribed by this section.
b. The CONTRACTOR's program shall utilize a testing procedure and protocol
that mirrors or exceeds US DOT parameters and protocols with the exception
that the testing results will adhere to "zero tolerance" for the presence of
alcohol detected in the system. This testing protocol will be required for all
post-incident and for reasonable suspicion assessments of individuals.
c. An industry-accepted, commercially-available, drug screening protocol can be
used for pre-project assessments for workers, providing all positive result
cases are referred for participation in the formal testing program outlined in
section 1.2., The screening method shall be capable of detecting, at a
minimum, nanogram per milliliter (ng/ml) quantities of methamphetamine,
MDMA (Ecstasy), THC (marijuana), cocaine, amphetamines, opiates,
phencyclidine (PCP), and benzodiazepines in human body fluids. This drug
screening protocol can be utilized to obtain preliminary results only and would
be unacceptable for obtaining any results which could have a legal impact,
such as post-incident and for suspicion assessments. The drug screening
method must be scientifically-derived with supporting studies confirming the
detection capabilities and sensitivities.
2. Requirements
a. CONTRACTORs shall implement and enforce a policy that prohibits the
possession, distribution, promotion, manufacture, sale, use or abuse of illegal
and unauthorized drugs, drug paraphernalia, controlled substances and
alcoholic beverages by employees, agents or any person otherwise under the
control of the CONTRACTOR, including employees and agents of
Subcontractors and consultants while on the work site while working on the
project. Further, employees shall be prohibited from reporting to the
premises under the influence of drugs or alcohol.
OCSD Safety Standards 18 September 10, 2018 (Revision 8)
b. The Policy must apply to all personnel, including but not limited to regular,
part-time, probationary, casual and contract employees of the
CONTRACTOR, as well as to employees and agents of Subcontractors and
consultants. The CONTRACTOR shall take whatever legally permissible
steps are necessary or appropriate to enforce compliance with this policy.
c. Workers governed by this policy may possess a prescription medication in its
original container and prescribed for current use of the person in possession
by an authorized medical practitioner; provided that the CONTRACTOR
provides a mechanism to ensure that employees taking prescription medicine
inform their CONTRACTOR about potential side effects of medication which
may affect the employee's work ability (particularly their alertness and
coordination), safety and the safety of others.
d. At a minimum, any worker shall be subjected to a pre-project drug screening
protocol for drug use in accordance with the provisions of the
CONTRACTOR's program. A negative assessment result must be obtained
prior to commencement of employment on this project.
e. Drug Screening. Any worker shall be subject to a drug screening protocol
prior to commencing work on the project in accordance with CONTRACTOR
program:
1) At the time of project safety orientation training. No person showing
preliminary positive screening results will be permitted to work on
the project
2) Any positive screening result will be referred for drug testing in
accordance with provisions in Section 2) s) ii) (6) if the worker elects
for further consideration for project participation.
3) All preliminary screening results will be managed as medical
records that protect the employee's confidentiality.
f. Drug and Alcohol Testing. Any worker shall be drug and alcohol tested in
accordance with the provisions of the CONTRACTOR's program:
1) When preliminary drug screening results are positive indicating
potential substance abuse and effected worker elects to have
validated testing results. Prescription medication and potential test
interferences will be considered during the collection and analysis
process.
2) When involved in any type of incident, whether injury or property
damage was incurred or not.
3) For reasonable suspicion of impairment which has been validated
by a third party.
g. Any employee who fails or refuses to take a drug screen or drug and alcohol
test in accordance with the terms of the contract shall be removed from the
project.
h. Items 2) s) ii) (4), 2) s) ii) (5) (a), and 2) s) ii) (7) may be subject to the terms
of any Project Labor Agreement.
OCSD Safety Standards 19 September 10, 2018 (Revision 8)
V. SAFETY STANDARDS
No attempt has been made to restate applicable OSHA, ANSI, NFPA, Federal, State, and local
standards in their entirety. The CONTRACTOR is reminded of its' responsibility to have at least
one (1) copy of all applicable OSHA Standards, as well as other standards incorporated by
reference into the OSHA Standards, available at the project for use and review.
In some instances, the OCSD Safety Standards are more stringent than the applicable OSHA
Standards. The CONTRACTOR is reminded that the most stringent requirement shall apply.
A. ATMOSPHERIC MONITORING EQUIPMENT
1. CONTRACTORs who enter wastewater process areas to have on their person an
atmospheric monitor that measures for Lower Explosive Limit (LEL) due to the
hazardous area classification associated with wastewater facilities. The LEL
atmospheric meter will allow for the use of non-intrinsically safe equipment or
personal electronic devices in OCSD facilities.
a. If working in a group, at least one (1) employee in the group shall have an
atmospheric monitor that is properly calibrated and on. The monitor can
provide coverage for a ten (10)foot radius. If the group is working over an
area greater than 10 feet, then more monitors will be needed to provide
coverage.
b. Air testing equipment must be tested and calibrated as required by the
manufacturer before each use.
2. CONTRACTOR personnel working in a confined space (i.e., vault, pit, tank, basin,
digester) or excavation greater than five (5) feet, shall utilize air monitoring
equipment capable of measuring oxygen levels, flammable gases, hydrogen sulfide
and carbon monoxide. The CONTRACTOR or Subcontractor entering these spaces
is responsible for the provision, maintenance, calibration and testing of said
equipment. Refer to Section M - Confined Space Entry for more information.
3. CONTRACTOR personnel are expected to have properly calibrated and working
atmospheric monitoring.
4. Air testing equipment shall be UL classified for use in Class I, Division 1, Groups A,
B, C & D Division 1 hazardous locations as defined by the National Electrical Code.
5. All air monitoring equipment must be tested and calibrated as required by the
manufacturer before each use. Testing, calibration, use, and repairs shall be in
accordance with the manufacturer's operating manual and instructions.
6. Prior to use, employees must be trained per manufacturer requirements on the use,
limitations and alarm modes of each air-testing device that they use.
7. Air testing equipment must be fully functional and checked per manufacturer
requirements prior to use.
8. Employees must immediately leave a work area whenever an equipment alarm
sounds due to one or all of the following alarms:
a. Low or high oxygen level (acceptable range is 19.5% to 23% oxygen).
OCSD Safety Standards 20 September 10, 2018 (Revision 8)
b. Combustible gas detected above 10% lower explosive limit (LEL).
c. Set point for a toxic gas level is reached (e.g., 10 ppm hydrogen sulfide)
d. Sensor failure
e. Low battery alarm.
9. Equipment must be carried with the employee or placed immediately adjacent to the
work area and set to operate in a continuous monitor mode.
10. Air Contaminant Exposure
a. The CONTRACTOR is responsible for determining if their employees are
being exposed to harmful air contaminants or chemicals with recognized
standard industrial hygiene analytical methods.
b. If the CONTRACTOR determines that their employees are being exposed
over the Permissible Exposure Limit (PEL) then they must implement
protective measures for their employees following Cal/OSHA Construction
Standards Section 1528.
B. ASBESTOS
1. Asbestos is to be handled only by qualified and certified CONTRACTORs and
employees.
a. Abatement CONTRACTORs/Subcontractors must be approved in
accordance with applicable Federal, State and local requirements to perform
removal and disposal of asbestos containing material and encapsulation.
2. CONTRACTORs must determine the existence of asbestos content in buildings/
building materials PRIOR to any construction, remodeling, or demolition activities.
3. Upon discovery of any asbestos containing materials (ACM) or presumed asbestos
containing materials (PACM), CONTRACTOR/Subcontractor shall stop work in such
areas and notify the ENGINEER and OSM.
4. The CONTRACTOR/Subcontractor shall ensure employees are trained in asbestos
awareness to identify ACM and PACK
5. All asbestos abatement/removal work must follow all regulations of OSHA, the
Environmental Protection Agency (EPA) or applicable state agency, and the
applicable Air Quality Management District. Asbestos abatement must be performed
by a licensed abatement contractor, implementing industry best practices.
6. ACM products will be doubled bagged and disposed of by OCSD.
C. HAZARDOUS AREA CLASSIFICATION
1. To minimize the risk of explosion or fire in some of these locations, additional
barriers and ventilation systems have been installed. Electrical equipment and
wiring that is used in these areas must meet specific electrical code requirements
for hazardous areas.
OCSD Safety Standards 21 September 10, 2018 (Revision 8)
2. Before considering the installation of equipment in any process area, the area
classification of that location should be determined by reviewing its area class map
and/or checking with the OCSD Risk Management and Engineering Divisions.
3. Work that may produce a spark or other source of ignition, or the opening of
enclosures with energized electrical systems in Class I, Division 1 or Class I,
Division 2 locations will require Hot Work Permits and may require specialized tools,
equipment and training.
4. Requirements for Activities in Hazardous Areas
a. No vehicle parking will be permitted in hazardous areas.
b. Personal electronic devices are not permitted in hazardous areas. This
includes cell phones, personal digital assistants, laptops, cameras, etc. The
only exceptions to this policy are those devices specifically approved by the
OCSD Risk Management Division. All non-approved devices shall be kept out
of the hazardous area. Powering down a device is not sufficient to comply
with this requirement
c. In cases where use of unapproved devices is unavoidable, continuous
atmospheric monitoring for combustible gases shall be provided at the
location where the device is being used. If the monitor alarms at any time,
personnel are to cease use of the unapproved device, de-energize any
potential ignition sources, and evacuate the hazardous area until such time
that the atmosphere has been tested as clear and management approves
entry back to the work area.
d. Any activity in a hazardous area that could provide a source of ignition must
be reviewed and approved in a Hot Work permit process prior to the start of
such activity.
D. BARRICADES
1. Barricades or fencing is required around excavations, holes or openings in floor or
roof areas, edges of roofs and elevated platforms, around certain types of overhead
work, and wherever necessary to warn, protect people, or vehicles against falling in,
through or off.
2. Barricades used around an opening in the floor or roof, at the edge of a roof or
along an elevated platform shall meet the requirements of a guardrail.
3. Barricades may also be used to isolate people (such as employees of other crews
or employers, other project/Owner personnel, and the public)from work activities as
required by the activity, potential hazards created by the activity, or the location of
the activity.
4. Barricades must be of suitable construction and selected for the area of use (i.e.,
blinker type barricade for high vehicle traffic areas).
5. To ensure the safety of the public, the CONTRACTOR shall provide and maintain
adequate protection, such as chain link fences, gates and barricades, to separate
work areas from areas outside job site limits.
6. Barricades/fences are to be placed around all construction trenches.
OCSD Safety Standards 22 September 10, 2018 (Revision 8)
7. Portable fencing shall be installed around construction work areas, CONTRACTOR
storage areas, and CONTRACTOR's heavy equipment if they are not otherwise
protected within the confines of the project's perimeter barricade.
E. FENCING
1. Chain link fencing shall be free from barbs, icicles (excess galvanizing material that
may form sharp projections) or other projections that may cause injury.
2. Fencing must be in good repair and installed to ensure stability of the fencing from
being knocked over by employees or the public.
3. Portable fencing shall be installed/braced to prevent being blown over during windy
conditions.
4. Base supports of portable fencing shall be installed/ placed to eliminate tripping
hazards when fencing is placed adjacent to sidewalks and walkways.
5. OCSD reserves the right to prohibit use of temporary fence panel systems that
require the use of a tubular or pedestal base support system that presents a
potential trip hazard to pedestrians or obstruction for vehicles. Nuisance screening
shall not be used in traffic areas unless approved by the traffic control engineer.
F. HOT WORK
1. Hot work includes, but is not limited to, the following activities: grinding, cutting,
welding, brazing or soldering, heating, hot air welding or other operations that
generate heat, flames, arcs, sparks or other sources of ignition.
2. Prior to performing hot work, the CONTRACTOR shall evaluate the following: type
of hot work to be performed, site preparation, atmospheric conditions, use of
appropriate personal protective equipment, and firefighting equipment. A hot work
permit shall be obtained according to the following requirements:
a. The Permit Authorizing Individual shall initiate the Hot-work Permit. The Hot-
work operator shall review the Hot-work permit, inspect work site, and add
addition comments if needed. The hot-work operator shall sign under the
contact name and the Permit Authorizing Individual will sign as the authorized
personnel. If there are any questions or concerns, OCSD Risk Management
shall be notified.
b. Permit shall indicate the date authorized for hot work, identify the object on
which hot work is to be performed and posted at worksite.
c. Permit shall be closed out when finished by the fire watch. If fire watch was
not needed, the hot-work operator shall close the permit and send to OCSD
Risk Management who will keep permit on file for twenty-four (24) months.
3. Site preparation should include a survey for the following: combustible materials;
hazards posed by heat transfer; flammable, corrosive, or toxic residues; equipment
linings; appropriate lock/tagout application; and housekeeping.
OCSD Safety Standards 23 September 10, 2018 (Revision 8)
4. The CONTRACTOR shall also evaluate the work area for the potential
consequences of thermal conduction. Thermal conduction is the transfer of heat
that could cause ignition by/through an object heated by the hot work operation.
5. A fire watch must be posted for thirty (30) minutes after all hot work activity has
stopped to ensure a fire does not start.
6. The CONTRACTOR shall procure and post all permits necessary for hot work as
required by OCSD.
7. The CONTRACTOR shall have a Hot Work Program for fire prevention during hot
work activities.
a. This Program shall meet or exceed the requirements of NFPA 51 B-2014,
"Standard for Fire Prevention during Welding, Cutting and Other Hot Work".
8. An approved fire extinguisher and/or other fire protection equipment are to be
provided by the CONTRACTOR for each hot work operation in accordance with
OSHA and local Fire Marshal / Fire Code requirements.
9. The CONTRACTOR shall provide appropriate firefighting equipment for each hot
work activity. This equipment shall be located on the same elevation of the work
and within 5 feet of the hot work activity.
10. When air monitoring is required, the Lower Explosive Limit must be non-detectable
(0% LEL), prior to any type of burning, welding, or hot work being conducted by the
CONTRACTOR.
11. Air monitoring will be required around or near any areas that may pose a potential
fire or explosion threat from flammable or combustible vapors.
12. Welding fumes must be ventilated to protect welders and affected personnel.
Approved respirators must be worn for fumes, hexavalent chromium, etc. as
required.
G. CLOTHING AND PROFESSIONAL DEMEANOR
1. The CONTRACTOR shall require each employee, agent, or Subcontractor to wear
appropriate attire of a form in accordance with the provisions of the Contract.
2. Clothing
a. Employee dress should be neat in appearance and consistent with good
dressing attire, no large holes, obscenities, or inappropriate images.
b. Shirts and long pants must be worn always on the site.
c. Sleeveless shirts and tank tops are not permitted.
d. Clothing should not be torn or frayed.
e. Clothing contaminated by oily, flammable, toxic or caustic materials should
not be worn until properly cleaned.
OCSD Safety Standards 24 September 10, 2018 (Revision 8)
f. Certain tasks may require the wearing of fire-resistant materials, such as
Nomex® or leather. In such circumstances, extremely flammable clothing
material such as nylon should be discouraged.
g. All employees shall wear hard hats, and safety glasses while on construction
sites.
h. Employees shall wear ANSI Class 2 safety vest while on OCSD construction
sites and ANSI Class 3 safety vest while working in roadways.
3. Footwear
a. Tennis shoes are prohibited in construction areas.
b. Shoes should be made of heat-resistant materials.
c. Soles should be made of slip-resistant materials, and not worn to the point
where slip resistance is compromised.
d. Safety footwear meeting the requirements of ASTM F2413, "Standard
Specification for Performance Requirements for Foot Protection", is required
in construction and process areas. ASTM numbers must be legible on the
tongue or insides of shoes.
4. Professional Demeanor
a. Personal cellular telephone use is prohibited except during lunch and
authorized breaks. Cell phones shall not be used in active construction
areas, unless the call specifically relates to the work at hand. Cell phones
shall not be used in Hazard Locations where there is a potential explosive
environment.
b. Equipment operators are prohibited from operating their equipment while
conducting any (personal or business) cellular telephone conversation or
texting.
H. COMPRESSED GAS CYLINDERS
1. All cylinders must be secured and transported in a vertical upright position always.
2. Oxygen and fuel gas cylinders must be:
a. separated at least 20 ft., or by a 5-foot-high barrier with a 1/2-hour fire rating
when in storage, and
b. Placed away from potential contact that may rupture the tanks.
3. Cylinder valves shall be turned to the off position if left inactive for thirty (30)
minutes or longer.
4. Cylinders designed for valve protection caps must have the valve protection caps
installed when in storage or when being transported.
5. Cylinders, hoses, and fittings shall be checked for leaks and damage on a regular
basis.
6. Cylinders must be labeled as to the nature of their contents per NFPA requirements
and the OSHA Hazard Communication Standard.
OCSD Safety Standards 25 September 10, 2018 (Revision 8)
7. Cylinders shall not be taken into confined spaces.
8. Cylinder storage areas shall have appropriate warning signage posted.
9. Appropriate fire-fighting equipment must be provided for each cylinder storage area.
10. Torches and hoses shall not be left connected to cylinders overnight.
11. Torches and hoses shall not be stored in unventilated gang boxes or storage
containers.
12. Flashback arrestors and check valves shall be installed in accordance with
manufacturer's instruction on all oxygen-fuel torch sets.
I. CONCRETE AND MASONRY CONSTRUCTION
1. Concrete Construction
a. The CONTRACTOR must guard all protruding reinforcing steel, form stakes,
or other members to eliminate impalement hazards.
2. Structural Concrete
a. The CONTRACTOR must not remove any forms or shoring until a
determination has been made by the testing lab and structural Authorized
Representative that the concrete has gained sufficient strength to support its
own weight and that of superimposed loads.
b. The CONTRACTOR must not place loads on any concrete structure until
concrete has reached a compressive strength predetermined by the Engineer
of Record.
1) The CONTRACTOR shall be the point of contact for information
regarding this item.
c. Where concrete shoring/reshoring is employed, a shoring/reshoring plan
specific to the project shall be available for review at the project.
d. Deviations from the shoring/reshoring plan will require the issuance of a new
shoring/reshoring plan. Sealed by a California licensed Professional
Engineer.
1) The addition of superimposed loads on the floor (such as equipment
and/or materials) not considered in the reshoring plan shall be
construed as a deviation from the plan.
J. POURING AND PUMPING OPERATIONS
1. Permanent and temporary power lines shall be identified prior to the start of a
concrete pour. Appropriate safeguards shall be implemented for the pumping,
pouring and finishing operations.
2. A site traffic control plan shall be established for concrete truck traffic. Trained
spotters and flaggers shall be used as necessary for worker and public safety.
OCSD Safety Standards 26 September 10, 2018 (Revision 8)
3. Employees involved in pouring and finishing activities shall have appropriate
personal protection equipment, including gloves, mud boots, and eye protection.
4. Concrete truck washout areas shall be in an area acceptable to the ENGINEER,
and located out of vehicular and pedestrian travel areas.
5. Diapers or the equivalent shall be provided for the pump and concrete trucks when
the truck to pump transfer occurs in a public street or other public area.
6. Concrete or cementitious products shall not come in contact with the skin or
clothing.
7. A site logistics plan shall be prepared for each pump location, and shall include
provisions for concrete truck traffic routing and control, as well as pedestrian traffic
routing and control (if applicable).
K. MASONRY CONSTRUCTION
1. Masonry walls shall be braced and/or supported as required by OSHA and/or local
requirements. A clear buffer area shall be maintained during construction and work
areas shall be maintained in a workmanlike manner.
2. Clear Zone, unauthorized personnel shall be prohibited from entering the work area.
L. CUTTING, GRINDING AND PROFILING
1. Dry cutting, grinding, and profiling of concrete or masonry shall be prohibited except
in instances where it is determined in a manner consistent with applicable safety
and health standards that the use of water in the cutting, grinding or profiling is not
feasible.
2. If it is determined that the use of water is infeasible:
a. The CONTRACTOR shall use work practice controls to control the dust, such
as a vacuum with a high efficiency particulate air filter (HEPA), or other dust
control system;
1) Any dry cutting which occurs shall be done in a designated area
away from other employees if possible; and
2) The CONTRACTOR shall provide affected employees with
appropriate respiratory protection as part of a respiratory protection
program in accordance with applicable OSHA standards.
M. CONFINED SPACE ENTRY
1. The CONTRACTOR shall have a written confined space program in accordance
with CALOSHA Construction Safety Orders. The contractor's confined space
program shall not conflict with and may be used to supplement OCSD's confined
space program, whichever is more stringent.
2. The CONTRACTOR shall attend a pre-job safety meeting with personnel from
OCSD Risk Management Division and/or with the Senior Safety Inspector a
minimum of seven (7) days before the start of the work.
OCSD Safety Standards 27 September 10, 2018 (Revision 8)
3. The CONTRACTOR shall not perform any work in a confined space until a Confined
Space JHA is completed by OCSD's Risk Management or Construction Safety
Inspector. Contractor shall submit the following for review five (5) days prior to the
start of the job: proof of training, a copy of the contractor's written confined space
program, entry procedures, rescue and ventilation plan (where required), hazardous
energy control procedures (LOTO), safety data sheets, and any other required
documentation for confined space entry. The Confined Space JHA will address:
a. The OCSD experience with the space, known and potential hazards that
could be encountered during the confined space entry.
b. Any special precautions that must be taken by CONTRACTOR employees
who are working in or around the confined space.
c. Compliance with regulatory requirements and OCSD Safety Standards.
d. Method of coordination for entry operations if more than one CONTRACTOR
is entering the space or if OCSD employees will be entering the space.
4. The CONTRACTOR shall identify and designate those individuals who are
educated, trained, competent and/or qualified to perform specific confined space-
related duties, including but not limited to, Entry Supervisors, Attendants, Entrants,
hazard identification and controls, entering confined spaces, conducting
atmospheric monitoring, providing for rescue, and ventilation. Confined space
responsibilities shall be listed on the entry procedure and/or permit.
5. The CONTRACTOR shall provide required equipment for entry and ensure that it is
properly inspected, tested, maintained, and used in accordance with manufacturer's
instructions and applicable safety programs;
6. Ventilation plans shall be prepared by a Certified Safety Professional (CSP),
Certified Industrial Hygienist (CIH), or Professional Engineer (PE), where required.
7. The CONTRACTOR shall identify, evaluate and qualify assigned Rescuers or
outside emergency services and develop and implement procedures for summoning
rescue;
8. CONTRACTOR is responsible to inform all Subcontractors of the terms discussed
at all pre-job meetings.
9. After a confined space entry, the CONTRACTOR shall conduct a debriefing meeting
with the entry team to discuss any hazards encountered during the confined space
entry. If the CONTRACTOR encounters a hazard(s) that was not noted on the
OCSD Job Hazard Analysis, then the CONTRACTOR must alert the OCSD Risk
Management Division or the Senior Safety Inspector to those hazards.
10. The CONTRACTOR must abide by the applicable OSHA and any other recognized
standards for all confined space entry operations and furnish all appropriate
personnel, equipment, and support.
11. CONTRACTOR personnel must be trained and certified in the hazards of confined
space work, including rescue procedures and provisions, the use of respiratory
equipment, and instructions as to the hazards they may encounter. The
CONTRACTOR shall submit all certifications and training documents prior to any
confined space entry.
OCSD Safety Standards 28 September 10, 2018 (Revision 8)
12. The CONTRACTOR shall develop a written, understandable and detailed confined
space operating and rescue procedure as part of their entry permit. This procedure
must be made available to all affected employees.
13. The CONTRACTOR is required to provide all necessary entry and rescue
equipment required for all entries into confined spaces (tripod, full body harness,
and lifeline or equivalent, etc.) as required by the applicable regulatory Standards.
Fire Department shall not be considered first responders for rescue.
14. Prior to entry into a confined space, the CONTRACTOR shall ensure all lines that
may convey flammable, injurious, or incapacitating substances into the space are
disconnected, blinded, or blocked off by other positive means in accordance with
CALOSHA Lockout/Tagout regulations and Section QQ for Control of Hazardous
Energy (LOTO).
15. Prior to entry into confined space, the CONTRACTOR shall test the air with an
appropriate device or method for: (1) Oxygen content, (2) Flammable gases and
vapors, and (3) Potential toxic air contaminants (CO; H2S). A written record shall
be made and kept at the work site entry point.
16. CONTRACTORs must conduct stratified testing of each space before entering if
there is the potential of gas to have stratified. Stratified sampling will include
lowering the sampling hose at approximately four (4) foot intervals and waiting
sufficient time for the sampling pump to pull the air to the monitor sensors.
17. All entries into active, ponded, or live sewer systems shall ensure compliance with 9
CCR 5157 Appendix E Sewer System Entry. A "live sewer" is any pipe carrying raw
sewage upstream of the Main Sewage Pumps at either plant, including the entire
collection system. Specifically ensuring entrants are protected from all potential
toxic atmospheres which could be unknown.
a. CONTRACTORs entering into OCSD active sewer systems who elect to use
ventilation, in lieu of atmosphere-supplying respirators, must submit a
Ventilation Plan. This plan shall be a component of the Confined Space Entry
Procedures, and be reviewed and signed by a Professional Engineer (PE)
qualified to practice in the state of California, Certified Safety Professional
(CSP), or a Certified Industrial Hygienist (CIH) prior to OCSD Risk
Management review.
b. The plan must include, but not limited to:
1) Determination of the internal size (volume) and configuration of the
permit space.
2) How have the physical properties (molecular weight, vapor
pressure, etc.) of the atmospheric hazards been considered in the
design of the Ventilation Plan.
3) The capacity of each piece of equipment being used, and does the
capacity match the requirements of the space?
4) The air exchange rate required to maintain acceptable entry
conditions.
OCSD Safety Standards 29 September 10, 2018 (Revision 8)
5) Assessment of whether work or activities being performed within the
sewer will contribute to the atmospheric hazard.
6) Description of mitigation measures
7) Calculations demonstrating how identified hazards are mitigated.
c. The Ventilation Plan must be submitted and accepted by the ENGINEER and
OCSD Risk Management prior to placing workers or equipment into an active
sewer.
18. The confined space shall be emptied, flushed, or otherwise purged of flammable or
injurious substances to the extent feasible. The CONTRACTOR is required to
provide the proper ventilation equipment.
19. Whenever an atmosphere free of dangerous air contamination and/or oxygen
deficiency cannot be ensured through ventilation, the CONTRACTOR shall provide
approved respiratory equipment to affected employees. Employees using
respiratory protection shall be involved in a comprehensive respiratory protection
program in accordance with applicable OSHA standards.
20. Where a Standby Employee is required, the Standby Employee must have a valid
certificate in First Aid and CPR training from the American Red Cross, or equivalent
training verified by documentary evidence.
21. Visual contact or two-way radio communication must be available always.
22. If radios are selected for communication, the CONTRACTOR shall provide the
radios.
23. When the CONTRACTOR arranges to have employees of another Subcontractor
perform work that involves a permit required confined space entry, the
CONTRACTOR shall:
a. Inform the Subcontractor that the workplace contains permit required
confined spaces and entry into them is allowed only through compliance with
a permit confined space program that meets the requirements of the CCR
Title 8 Sections 1950 through 1961.
b. Inform the Subcontractor of the elements including the hazards identified and
the host employer's experience with the space that make it permit required.
c. Coordinate entry operations with the Subcontractor when both
CONTRACTOR and Subcontractor will be working in or near the permit
required confined space.
d. Debrief the Subcontractor after the permit required confined space operation;
ensure that the following questions are asked:
1) Was the permit required confined space program followed?
2) Were unpredicted hazards confronted or created in the permit
required confined space during the entry operations?
OCSD Safety Standards 30 September 10, 2018 (Revision 8)
3) Were all the tools and equipment needed for the confined space
entry and rescue on site and in good operating order?
24. The CONTRACTOR must establish a means of communication with outside
Emergency Services. Outside Emergency Services can only be used to provide
medical services. The CONTRACTOR is responsible for rescuing its employees
from the confined space.
N. UTILITY CONNECTIONS
1. The CONTRACTOR shall not, or allow any Subcontractor to, make any temporary
service connections to electrical, water, air, steam, or other utilities without approval
of the ENGINEER.
2. Temporary connections shall comply with all applicable Federal, State, and local
regulations.
3. Temporary connections shall be inspected on a regular basis.
4. The CONTRACTOR shall not operate any valves or equipment owned by OCSD or
other agency/municipality without authorization.
O. CONSTRUCTION VEHICLE PARKING
1. Park in authorized areas only. Do not block or obstruct intersections, fire lanes and
fire hydrants, traffic lanes, driveways or parking lot entrances. Offending vehicles
may be towed without notice at the vehicle owner's expense.
2. Private vehicles are not permitted on the project except in authorized and
designated parking areas.
P. IDENTIFICATION
1. CONTRACTOR equipment and vehicles entering and/or working at the site must
have the company name/identification clearly displayed on the vehicle.
Q. ASSIGNED WORK AREA
1. CONTRACTORs and Subcontractors are confined to their assigned work areas.
2. Wandering throughout the treatment plant and project sites is strictly prohibited.
3. CONTRACTOR is responsible for establishing effective access control to their site.
R. CRANES, BOOM TRUCKS AND HOISTS
1. The term "crane" as used in this section shall include boom trucks, hoists, and
similar truck-mounted cranes.
2. Prior to commencing any lifting over buildings/structures, the CONTRACTOR shall
request a permit at least one week prior to the scheduled lift.
OCSD Safety Standards 31 September 10, 2018 (Revision 8)
3. Cranes exceeding three tons rated capacity shall not be used in lifting service until
an approved certifying agent has certified the equipment.
a. Current annual and quadrennial (where required) inspection certificates shall
be maintained on each crane.
b. Cranes that do not have such evidence of inspection shall not be permitted to
operate on the project.
c. Current daily and periodic inspection records shall be maintained on each
crane.
4. An approved certifying agent shall re-inspect any crane that is involved in any
incident or is damaged during set-up or operation, and a new certificate of
inspection issued prior to being returned to service.
5. Only employees authorized by the CONTRACTOR and trained, or known to be
qualified, in the safe operation of cranes shall be permitted to operate such
equipment.
a. Operators shall have valid evidence of current licensing or certification in
accordance with State and Local requirements. Operators shall not use cell
phones or radios while operating, unless the cell phone or radio is required
for the lift.
b. Operators not having such evidence where required shall not be permitted to
operate applicable machinery (except under terms and conditions prescribed
for trainees by applicable regulations).
6. All mobile cranes having either a maximum rated boom length exceeding 200 feet
or a maximum rated capacity exceeding 50 tons shall be equipped with a load
indicating device or a load movement device.
7. Cranes shall be equipped with a boom angle or a boom radius indicator and clearly
legible load chart in clear view from the Operator's position.
8. An effective, audible warning and operating signal device (such as a horn) shall be
provided on the outside of the crane. The controls shall be in easy reach of the
Operator.
9. When required by the manufacturer's or certifying agent's instructions, outriggers
shall be set so that wheels or crawler tracks within the boundary of the outriggers
shall be relieved of all weight by the outrigger jacks or blocking.
10. Plates, pads or mats shall be used under the outriggers or crawlers of all cranes
when a lift exceeds seventy-five (75%) of the capacity of the crane as it is
configured for that lift. The plates, pads, or mats shall be of suitable material and
size to support the crane on the surface that it is set up on.
11. The CONTRACTOR shall ensure that a qualified person visually inspects the crane,
controls, rigging and operating mechanism prior to the first operation of any work
shift. Records of daily inspections by the Operator or other qualified person shall be
maintained on the crane, and must be available for review upon request.
12. Adjustments and repairs to the crane shall only be made by a qualified person.
OCSD Safety Standards 32 September 10, 2018 (Revision 8)
13. A fire extinguisher of not less than 10-B: C rating shall be kept in serviceable
condition and readily accessible to the Operator.
14. Operations shall be conducted and the job controlled in a manner to prevent loads
from being passed directly over workers, occupied workspaces, or occupied
passageways.
15. A qualified signal person shall be provided when the point of operation is not in full
and direct view of the Operator unless a signaling or control device is provided.
Only one person shall be permitted to give signals to the Operator.
a. Any Employee involved in the operation may give a "stop" signal if such a
signal is warranted.
16. A legible chart depicting and explaining the system of crane signals used shall be
conspicuously posted near the hoisting operation.
17. All loads shall be rigged by an identified, qualified, and authorized Rigger.
18. No Employee shall be permitted to ride on loads, hooks, or slings of any derrick,
hoist, or crane.
19. Swing radius protection shall be provided where a rotating crane is positioned to
operate in areas where persons may be caught between rotating parts and fixed
objects or non-rotating crane components.
20. Tag lines, restraint lines, or guide ropes shall be used on all loads except where
their use presents a greater hazard. Such lines or ropes should be insulated to
prevent shock, and shall not contain knots or splices that may snag on an object.
21. Cranes shall not be left unattended while the load is suspended unless the load is
over water, a barricaded area, or is blocked up or otherwise supported.
22. Before leaving the crane unattended, which means leaving the controls of the
crane, the Operator shall:
a. Land or properly secure any attached load
b. Disengage clutch (if applicable)
c. Set travel, swing, boom brakes, and other locking devices unless otherwise
specified by the certifying agents
d. Put controls in the "off" position
e. Stop the engine
f. Secure the crane against accidental travel
23. In all operations where the weight of the load being handled is unknown and may
approach the rated capacity, a qualified person shall determine the magnitude of
the load unless the crane is equipped with a load-indicating device.
24. The CONTRACTOR shall provide a qualified person to direct the lift. The qualified
person shall see that:
OCSD Safety Standards 33 September 10, 2018 (Revision 8)
a. The crane is properly leveled for the work being performed and blocked
where necessary.
b. The load is well secured and properly balanced in the sling or lifting device
before it is lifted more than a few inches.
25. A designated person shall monitor the clearance between crane booms, load lines,
and loads, and power lines and alert the Operator when necessary.
26. For power lines rated 50k V, or less, minimum clearance between the lines and any
part of the crane or load is 10 feet. For power lines rated over 50k V, minimum
clearance between the lines and any part of the crane or load shall be 10 feet plus
0.4 inch for every 1 k V over 50k V.
27. Magnetic lifting devices are not allowed to lift material or equipment.
CONTRACTOR personnel cannot use existing OCSD overhead cranes unless
approved by OCSD Risk Management and personnel have been certified by
CONTRACTOR to operate it.
S. RIGGING, SLINGS AND HOOKS
1. Hoisting hooks shall be of the safety latch-type.
2. Crane hooks with cracks or with deformation of throat opening more than fifteen
(15%) percent more than normal opening or more than 10-degree twist from plane
of unbent hook shall be removed from service.
3. Ropes shall be inspected for proper lubrication, excessive wear, broken strands,
and proper weaving.
4. To determine proper time for replacement, a continuing inspection record shall be
maintained for hoisting ropes. Conditions such as the following shall be reason for
replacement:
a. In running ropes, 6 randomly distributed broken wires in one (1) rope lay, or
three (3) broken wires in one (1) strand in one (1) lay.
b. Wear of 1/3 the diameter of outside individual wires.
c. Kinking, crushing, bird caging, or other damage resulting in distortion of the
rope structure.
d. In stranding ropes, more than two (2) broken wires in one (1) lay in sections
beyond end connections or more than one (1) broken wire at an end
connection.
e. Reduction of rope diameter below nominal diameter due to loss of core
support, internal or external corrosion, or wear of outside wires.
5. Fixtures are usually attached to wire rope using wire rope clips. The clips must
be attached with the inside curve of the U-bolt against the dead, or short end of
the wire rope, and flat clip (saddle) against the live, or long end of the wire rope.
6. Each day before being used, wire rope slings, metal mesh slings, and natural
and synthetic fiber rope slings, and all fastenings and attachments shall be
inspected for damage or defects by a qualified person.
OCSD Safety Standards 34 September 10, 2018 (Revision 8)
7. Slings shall have permanently affixed tags stating the following:
a. Manufacturer's name or trademark
b. Rated capacity
8. Chains shall not be used for rigging.
T. CRITICAL LIFTS
1. A Critical Lift Plan shall be prepared for all lifts that:
a. exceed seventy-five (75%) percent of the lifting device's capacity as
configured for that lift,
b. is deemed a critical lift by the ENGINEER or INSPECTOR due to potential
negative consequences to safety, structure, or schedule,
c. over a building that normally has occupants, or
d. Involves two (2) or more cranes or lifting devices.
2. A qualified person shall prepare the Critical Lift Plan. The qualified person
preparing the plan may be the crane Operator, lift supervisor, or rigger. The
crane Operator, lift supervisor, and rigger shall participate in the preparation of
the plan. The plan shall be documented, and a copy provided to the
CONTRACTOR and the ENGINEER. The plan shall be reviewed by, and signed
by, all personnel involved with the lift.
a. The plan shall specify the exact size and weight of the load to be lifted and all
crane and rigging components that add to the weight. The manufacturer's
maximum load limits for the entire range of the lift as listed in the load charts
shall also be specified.
b. The plan shall specify the lift geometry and procedures, including the crane
position, height of the lift, the load radius, and the boom length and angle, for
the entire range of the lift.
c. The plan shall designate the crane Operator, lift supervisor, and rigger, and
state their qualifications.
d. The plan will include a rigging plan that shows the lift points and describes
rigging procedures and hardware requirements.
e. The plan will describe the ground conditions, outrigger or crawler track
requirements, and, if necessary, the design of mats, necessary to achieve a
level, stable foundation of sufficient bearing capacity for the lift.
f. For floating cranes or derricks, the plan shall describe the operating base
(platform) condition and any potential list.
3. The plan will list environmental conditions under which lift operations are to be
stopped.
4. The plan will specify coordination and communication requirements for the lift
operation.
OCSD Safety Standards 35 September 10, 2018 (Revision 8)
5. For tandem or tailing crane lifts, the plan will specify the make and model of the
cranes, the line, boom and swing speeds, and requirements for an equalizer
beam.
6. This plan shall be submitted to OCSD at least two (2) weeks prior to the lift.
U. DEMOLITION
1. Utility companies shall be notified and all utility service shut off, capped, or
otherwise controlled, at the building or curb line before starting demolition. The
CONTRACTOR is responsible to verify that these actions have been taken.
a. The CONTRACTOR shall develop an Emergency Call List for all known utility
owners prior to the start of demolition activities.
b. A site plan shall be marked up to show the locations of known utilities, and
the nearest identified shut-off valves/controls. This plan shall be available in
the CONTRACTOR's Site Office. The ENGINEER shall be provided with a
copy. OCSD Risk Management should be provided with a copy.
c. The CONTRACTOR shall research available documents to identify all utilities
prior to digging or boring. The CONTRACTOR shall pot hole to locate critical
utilities prior to digging or boring.
2. Existing alarm systems shall be identified and taken out of service prior to
commencing demolition operations. Alarm services shall be notified that the
alarm will be taken out of service before taking the system out of service.
3. The CONTRACTOR shall determine if any type of hazardous chemicals, gases,
explosives, flammable materials, or similarly dangerous substances have been
used in any pipes, tanks, or other equipment on the property.
4. When the presence of hazardous substances is apparent or suspected, testing
and purging shall be performed and the hazard eliminated prior to demolition.
5. Pipe-covering insulation, steel beam and column fire protection, and HVAC duct
shall be surveyed for asbestos.
6. During demolition, continuing inspections shall be made as the work progresses
to detect hazards resulting from weakened, load burdened, or deteriorated floors
or walls or loosened materials.
a. The CONTRACTOR shall ensure that floor load limits are not exceeded
during demolition operations.
b. Disperse demolition equipment throughout the structure and remove
demolished materials to prevent excessive loads on supporting walls, floors
or framing.
7. Adequate dust control measures shall be provided during demolition, stockpiling
and loading operations.
8. Walking across exposed floor joists, steel beams, or girders is prohibited.
OCSD Safety Standards 36 September 10, 2018 (Revision 8)
9. The CONTRACTOR shall ensure safe passage of persons around the area of
demolition. Conduct operations to prevent damage to adjacent buildings,
structures, other facilities, and people.
10. Provide interior and exterior shoring, bracing, or supports to prevent movement,
settlement or collapse of structures to be demolished, and to adjacent facilities.
11. Demolish concrete and masonry in sections. Use bracing and shoring to prevent
collapse.
V. ELECTRICAL
1. General
a. CONTRACTOR and all its employees must follow the NFPA 70 and 70E
standards to determine work practices with appropriate arc-resistant personal
protective equipment.
b. All electrical installations shall be performed by an electrician certified by the
State of California or a C-10 Electrical CONTRACTOR Licensed in the State
of California.
c. During the commissioning phase of a project, a state certified electrician shall
be available to make any changes or adjustments to electrical installations
that the commissioning coordinator requires. This would include testing
equipment, checking voltage, and installing wire jumpers.
d. All temporary power panels must have covers installed always. All circuits
must be clearly labeled.
e. The CONTRACTOR is to supply ground fault circuit interrupters (GFCI) for all
temporary electrical wiring cords and equipment. Ground Fault Circuit
Interrupters shall be tested in accordance with manufacturer's requirements.
Logs shall be maintained of all such testing. GFCI with automatic reset
feature are not permitted for use at OCSD.
f. Temporary lighting shall not be suspended by its extension/power cord and
must be equipped with guards to prevent contact with the bulb.
g. Extension cords must be at minimum 12-gauges, three-wire cords. Extension
cords shall be used only in continuous lengths without splice or tap. The
terminals and insulation shall be free of defects such as cracked, split or
nicked insulation; exposed wires; knots; burn marks; loose connectors; or
other damage that may present a fire or an electrocution hazard. The ground
prong shall not be removed.
h. Power tools must be double insulated or grounded properly. Power tools shall
be inspected before each use. Damaged or defective tools and cords shall be
removed from service.
i. The CONTRACTOR must properly tagout and/or lockout any equipment
within the CONTRACTOR's responsibility. Control of the lock and/or tag is
also the CONTRACTOR responsibility. The CONTRACTOR shall coordinate
instances that require multi-Employer lockout/tagout activities.
j. The CONTRACTOR shall ensure that all electricians are trained on NFPA-
70E (Electrical Safety in the Workplace) to identify electrical hazards. The
CONTRACTOR shall provide all personal protection equipment (PPE) as
OCSD Safety Standards 37 September 10, 2018 (Revision 8)
required by NFPA 70E. The CONTRACTOR shall request the latest arc flash
hazard study from OCSD forty-five (45) days prior to performing any Work on
existing live systems and/or equipment. The CONTRACTOR shall use care
when working around energized parts so as not to contact live parts, causing
an electrical outage and/or injury.
2. Electrically Safe Work Condition
a. Energized electrical conductors and circuit parts operating at voltages equal
to or greater than 50 volts shall be locked out and tagged out before an
employee performs work within the limited approach boundary or the
employee interacts with equipment where conductors or circuit parts are not
exposed but an increased likelihood of being burnt from an exposure to an
arc flash hazard exists.
b. Energized electrical work or exposure to open energized panels shall be
prohibited without authorization from OCSD.
c. De-energizing electrical conductors and circuit parts to which an employee
may be exposed will be performed by de-energizing and locking out the
sources of electrical energy in accordance with the Control of Hazardous
Energy (LOTO) section. Electrically safe working conditions will be
established by qualified persons only.
d. When the possibility of induced voltages or stored electrical energy exists, the
phase conductors or circuit parts shall be grounded before touching them.
Where it could be reasonably anticipated that the conductors or circuit parts
being de-energized could contact other exposed energized conductors or
circuit parts, temporary protective grounding equipment shall be installed.
e. Documentation, including facility drawings, shall be reviewed to ensure that
no electrical circuit interlock operation can result in reenergizing the circuit
being worked on.
f. Locks and tags shall only be installed on circuit disconnecting means. Control
devices such as push-buttons or selector switches shall not be used as the
primary isolating device.
3. Energized Work
a. The CONTRACTOR shall obtain ENGINEER's written approval for and
adhere to a plan for such energized work that includes the following:
1) Description of energized work to be performed, estimated duration
of energized work, arc flash hazard category and the required PPE.
2) Safety Plan and Procedures.
3) Performance of energized work by CONTRACTOR's qualified,
experienced electrician who are NFPA-70E trained and licensed in
the State of California.
4) Installation of barriers, if possible, to isolate the energized parts
and/or devices that may cause a shutdown of a process.
OCSD Safety Standards 38 September 10, 2018 (Revision 8)
5) Obtaining ENGINEER's approval of the plan prior to the notification
of OCSD.
6) Written Notification of OCSD a minimum of fourteen (14) days in
advance of such Work.
b. Shutdown requests shall be submitted as specified in the General
Requirements section entitled "Advance Notification for Plant Shutdown"
c. Working on energized equipment is permitted only if performed by qualified
persons, where approved by the OCSD Construction Inspector or Electrical
Supervisor, and where it can be demonstrated that de-energizing equipment
introduces additional hazards or increased risk.
d. Energized work is permitted where the task is infeasible in a de-energized
state due to equipment design or operational limitations, or for equipment
operating at less than 50 volts.
e. The CONTRACTOR shall implement safety-related work practices consistent
with the electrical hazard and associated risk. The safety-related work
practices shall be determined before any person is exposed to the energized
equipment using shock and arc flash risk assessments. The shock risk
assessment will determine the limited approach boundary and the restricted
approach boundary. The arc flash risk assessment will determine the arc
flash boundary, including the level of personal protective equipment to protect
against arc flash hazards.
f. Employees are prohibited from blindly reaching into areas that might contain
exposed energized electrical conductors or circuit parts.
g. Conductive articles of jewelry and clothing (watches, bracelets, rings, key
chains, necklaces, metal framed glasses) shall not be worn within restricted
approach boundaries or where they present an electrical contact hazard.
Additionally, any conductive materials and equipment that are in contact with
any part of an employee's body shall be handled in a manner that will prevent
contact with exposed energized conductors or circuit parts.
h. When working within a confined or enclosed space that contains exposed
energized electrical conductors or circuit parts operating at 50 volts or more,
protective shields, protective barriers or insulating materials shall be used to
avoid inadvertent contact with these parts.
4. Limited Approach Boundary
a. The limited approach boundary is the established safe distance for
unqualified persons. The limited approach boundary is a calculated distance
from an exposed live part where a shock hazard may exist. Only qualified
persons are permitted to cross this boundary, if needed.
b. Where there is a need for unqualified persons to cross the limited approach
boundary, qualified persons shall advise the unqualified person of the
hazards and continuously escort the unqualified person while inside the
boundary limit. Unqualified persons shall never cross the restricted approach
boundary.
5. Restricted Approach Boundary
OCSD Safety Standards 39 September 10, 2018 (Revision 8)
a. The restricted approach boundary is closer to live parts and may only be
crossed by qualified persons. The restricted approach boundary is a
calculated distance from an exposed live part where there is an increased
risk of shock due to electrical arc combined with inadvertent movement for
personnel working near the live part. Energized electrical permits are required
when crossing this boundary to perform work on the energized conductor or
circuit.
b. No qualified person shall approach or take any conductive object closer to
exposed energized electrical parts within the restricted approach boundary,
except where approved.
c. Unqualified persons are prohibited from working within the restricted
approach boundary.
6. Arc Flash Boundary
a. The arc flash boundary is the calculated distance at which the incident energy
equals 1.2 cal/cmz (energy capable of causing a curable second degree
burn). In theory, persons working outside of the arc flash boundary would
only sustain a curable second degree burn or less should an arc flash occur.
Work performed inside of the arc flash boundary requires a level of PPE to
reduce the incident energy on the human body to quantities lower than 1.2
cal/cm2.
b. The incident energy analysis is based on the working distance of the
employee's face and chest from a prospective arc source for the specific
tasks to be performed. The analysis is performed as part of the arc flash risk
assessment, which considers overcurrent protective devices, fault clearing
time, and condition of maintenance.
c. The incident energy analysis shall be evaluated when changes occur in the
electrical system or every five years, whichever occurs first.
W. ELEVATING WORK PLATFORM AND AERIAL DEVICES
1. General
a. Only authorized and trained personnel shall operate an aerial device or
elevating work platform.
b. Boom, basket, platform load limits specified by the manufacturer shall not be
exceeded.
c. Employees shall not sit or climb on the edge of the basket or platform or use
planks, ladders, guardrails or other devices to gain greater height.
d. Employees shall not work from elevated work platforms or aerial devices
when exposed to high winds. OSHA defines "high winds" as any wind
condition above 40 mph.
2. Aerial Devices
a. An aerial device is any vehicle-mounted or self-propelled device, telescoping
extensible or articulating, or both, which is primarily designed to position
personnel.
OCSD Safety Standards 40 September 10, 2018 (Revision 8)
b. Belting off to an adjacent pole, structure, or equipment while working from an
aerial device is not permitted.
c. Lift controls shall be tested in accordance with the manufacturer's
recommendations or instructions prior to use to determine that such controls
are in safe working condition.
d. Aerial baskets or platforms shall not be supported by adjacent structures
when workers are on the platform or in the baskets while in an elevated
position.
e. An employee, while in an elevated aerial device shall be secured to the
identified anchorage point using a full body harness and lanyard for fall
protection.
f. An employee shall not exit the aerial device to gain access to an elevated
work area (i.e. use it as an "elevator").
g. The total load shall not exceed the weight allowed by the manufacturer.
3. Elevating Work Platforms
a. An elevating work platform is a device designed to elevate a platform in a
substantially vertical axis. (Vertical Tower, Scissor-Lift)
b. The platform guardrail shall be 42 inches high, plus or minus 3 inches, with a
middle railing. Where the guardrail is less than 39 inches high, an approved
personal fall protection system shall be used.
c. Powered elevating work platforms shall have both upper and lower control
devices. Controls shall be plainly marked as to their function and guarded to
prevent accidental operation.
d. An emergency stopping device shall be provided at the upper controls of
elevating work platforms.
e. Ladders or other objects shall not be placed on top of units to gain greater
height.
f. An employee shall not exit the elevating work platform to gain access to an
elevated work area (i.e. use it as an "elevator"), unless a manufacture
approved procedure is available.
g. The work platform shall be operated according to manufacturer instructions.
4. Rescue Plan
a. Before work beings, necessary rescue equipment should be determined and
made available at the work area.
b. Appropriate emergency rescue procedures shall be in place for an
emergency rescue of a person using a fall-arrest system or aerial lift device,
as follows:
1) Rescue shall be provided in less than six minutes to prevent
suspension trauma. For most work, this shall necessitate a full-time
safety watch.
OCSD Safety Standards 41 September 10, 2018 (Revision 8)
2) If a rescue cannot be performed in less than six minutes, the fall-
arrest system shall have a device that automatically lowers the
person to the ground safety.
3) If compliance with the above cannot be achieved, a safe and
alternative working procedure shall be used.
4) Emergency rescue procedures shall consider the immediate rescue
of a person after an arrested fall without the need to rely on
emergency services or appropriately trained and competent standby
rescue teams.
X. EMERGENCY ACTION AND EVACTUATION PLAN
1. The CONTRACTOR is responsible for the development of a project-specific
emergency action plan that shall consider probable and possible emergency
situations. This plan shall be included in the SSSP.
2. The plan shall be revised throughout the course of the project to reflect changed
conditions. The plan shall be maintained at the site, and available for review
upon request. The plan shall contain the following at a minimum:
a. Project site map
b. Street map of immediate area showing project location that clearly identifies
one-way and dead-end streets.
c. Building plan, including a plan for each floor
d. Emergency notification list
e. Emergency notification procedures
f. Evacuation procedures
g. Evacuation route
h. Evacuation refuge area
i. How employees will be trained on the contents of this plan
j. Intervals for refresher training
3. The plan shall contain an Emergency Contact List. The list shall include 24-hour
contact information for key project personnel that will respond to emergencies.
The CONTRACTOR shall maintain this list throughout the duration of the
contract, and provide a revised copy to all parties when made necessary by
changes to personnel or their contact information.
Y. ENVIRONMENTAL CONTROLS
1. Spills of hazardous materials (including cutting oil, fuel, solvents, antifreeze,
sewage, etc.) must be reported immediately to the appropriate regulatory
agencies and to OCSD. The party responsible for the spill is responsible for
cleanup costs.
2. Cutting equipment must have secondary containment (drip pans, sandboxes).
OCSD Safety Standards 42 September 10, 2018 (Revision 8)
3. Drums, jugs and other containers must have secondary containment.
4. All containers must be maintained in good condition, and must be appropriate for
the materials to be stored in them.
5. All containers must be labeled with their contents and precautions for use.
6. Containers containing hazardous waste must be labeled "Hazardous Waste" in
addition to listing their contents on the label.
7. Weekly inspections of the project must be performed by the CONTRACTOR to
assure compliance with this section.
8. Hazardous waste owned by OCSD prior to the notice to proceed will be
considered OCSD-generated hazardous waste, which requires OCSD Risk
Management personnel to sign and receive copies of manifested paperwork.
a. The CONTRACOR shall plan with the ENGINEER on the storage of
hazardous waste before remediation begins. The CONTRACTOR shall
request each storage container from OCSD a minimum of ten (10) work days
in advance of remediation of hazardous materials.
b. OCSD Risk Management will contact an OCSD approved hazardous waste
transportation and waste disposal vendor to transport OCSD-generated
hazardous waste offsite and dispose of in compliance with applicable Federal
and State regulations. CONTRACTOR is responsible for all other
construction generated waste.
Z. EQUIPMENT AND TOOLS
1. CONTRACTOR equipment and tools must be in proper working condition and
routinely (i.e. daily or prior to use) inspected for defects.
2. Any equipment or tool found to be damaged or defective must be removed from
service and repaired before it can be returned to service.
3. Manufacturer's instructions shall be followed with respect to equipment/tool
operation and training requirements.
4. Equipment is not to be used with loads that exceed the recommended rated
capacity.
5. The CONTRACTOR is to use only their equipment and tools, and not those of
other CONTRACTORS, unless employees are properly trained and authorized.
6. Tools and equipment are to be used for their designated purpose.
7. Tools and equipment are to be used only by trained and authorized employees.
8. Proper guards or shields must be installed on all power tools before use. All
guards must be manufactured by and/or approved by the manufacturer for that
piece of equipment.
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9. The practice of"wedging or pegging" guards on circular saws or other
equipment, rendering them non-functional, is not permitted.
10. No internal combustion vehicle or machinery is to be operated inside structures,
confined spaces or excavations unless proper engineering controls have been
implemented to minimize carbon monoxide levels.
a. In such cases where vehicles or machinery are operated inside structures,
carbon monoxide levels shall be monitored continuously to ensure a safe
work environment.
11. All material handling equipment must have an audible backup alarm, unless a
designated spotter is used.
12. Tools and equipment must be properly stored, secured and located away from
unauthorized access.
13. For pneumatic power tools, all air hoses exceeding 1/2 inch inside diameter shall
have a safety device (commonly known as an "OSHA valve" or"safety check
valve) at the source of air supply or branch line origin (such as a manifold) to
reduce pressure in case of hose failure.
AA. MACHINE GUARDING
1. Safeguards shall meet these minimum general requirements:
a. Prevent contact: The safeguard shall prevent hands, arms, and any other part
of a worker's body from contacting dangerous moving parts. An effective
safeguarding system eliminates the possibility of the operator or another
worker placing parts of their bodies near hazardous moving parts.
b. All guarding shall meet the minimum distance from the point of operation or
moving parts as required per the ANSI B11 standard as listed below:
Distance of opening from point of operation Maximum width of
hazard opening
'/2" to 2 '/2" 1/4"
2 '/2" to 3 '/2" 3/8"
3 '/2" to 6 '/2" 5/8"
6 '/2" to 17 '/2" 1 1/4"
17 '/2" to 36" 1 7/8"
Over 36" 5"
OCSD Safety Standards 44 September 10, 2018 (Revision 8)
c. Secure: Workers should not be able to easily remove or tamper with the
safeguard but require a tool to remove them. Guards and safety devices shall
be made of durable material that will withstand the conditions of normal use.
Guards shall be affixed to the machine where possible and secured
elsewhere if for any reason attachment to the machine is not possible.
d. Protect from falling objects: The safeguard shall ensure that no objects can
fall into moving parts. A small tool which is dropped into a cycling machine
could easily become a projectile that could strike and injure someone.
e. Create no new hazards: A safeguard defeats its own purpose if it creates a
hazard of its own such as a shear point, a jagged edge, or an unfinished
surface which can cause a laceration. The edges of guards, for instance,
should be rolled or bolted in such a way that they eliminate sharp edges.
f. Create no interference: Any safeguard which impedes a worker from
performing the job quickly and comfortably might soon be overridden or
disregarded. Proper safeguarding can enhance efficiency since it can relieve
the worker's apprehensions about injury.
g. Allow safe lubrication: If possible, one should be able to lubricate the machine
without removing the safeguards. Locating oil reservoirs outside the guard,
with a line leading to the lubrication point, will reduce the need for the
operator or maintenance worker to enter the hazardous area.
2. All machines designed for a fixed location shall be securely anchored to prevent
walking or moving of the machine.
3. On pieces of equipment where injury to the operator might result if motors were
to restart after power has been restored following a power failure, the equipment
will have anti-restart devices installed to prevent machines from automatically
restarting upon restoration of power
4. Each machine that has the potential for pulling a person into it point of operation
shall be equipped with emergency stopping device(s). The device can either be
a push button or pull cable that will immediately stop the device and not allow it
to continue to operate.
5. The emergency stopping devices shall be colored red and the background
around the device shall be colored yellow. The emergency stopping device shall
require the operator to manually reset emergency stopping device once it has
been pushed.
1313. EXCAVATION AND TRENCHING
1. The Specifications require that all excavations be performed, protected, and
supported as required for safety and in a manner set forth in the operation rules,
orders, and regulations prescribed by the CAUOSHA Construction Safety
Orders. The Job Hazard Analysis requirements of the Safety Standards section
entitled Job Hazard Analysis shall be met by the CONTRACTOR.
2. The CONTRACTOR shall submit to OCSD for acceptance, in advance of
excavation, a detailed plan showing the design of shoring, bracing, sloping, or
other provisions to be made for worker protection from the hazard of caving
ground during the excavation of any trench or trenches five (5) feet or more in
OCSD Safety Standards 45 September 10, 2018 (Revision 8)
depth. The plan shall be prepared and signed by a Civil or Structural Engineer
registered in the State of California as required by all applicable laws including
CAL/OSHA construction safety orders. As a part of the plan, a note shall be
included stating that the registered Civil or Structural Engineer certifies that the
plan complies with the CAL/OSHA Construction Safety Orders, or that the
registered Civil or Structural Engineer certifies that the plan is not less effective
than the shoring, bracing, sloping, or other provisions of the Safety Orders.
3. The detailed plans showing the design of shoring, etc., shall include surcharge
loads for nearby embankments and structures, for spoil banks, and for
construction equipment and other construction loading. The plans shall indicate,
for all trench conditions, the minimum horizontal distances from the side of the
trench at its top to the near side of the surcharge loads.
4. Nothing contained in this section shall be construed as relieving the
CONTRACTOR of the full responsibility for providing shoring, bracing, sloping, or
other preventive measures which are necessary for worker protection, nor for the
liability resulting from the failure to do so.
5. If any Work required by this Contract includes digging trenches or other
excavations, the CONTRACTOR shall promptly, and before any of the following
earth conditions are excavated, moved or otherwise disturbed, notify OCSD, in
writing, or its findings, including, but not limited to:
6. Material that the CONTRACTOR believes may be material that is hazardous
waste, as defined in Section 25117 of the California Health and Safety Code, that
is required to be removed to a Class I, Class II, or Class III disposal site in
accordance with the provisions of existing law;
7. Subsurface or latent physical conditions at the site differing from those indicated
on the Plans or otherwise disclosed in writing known by, or made available to,
CONTRACTOR prior to bid opening;
8. Unknown physical conditions at the site of any unusual nature, differing
materially from those ordinarily encountered and generally recognized as
inherent in work of the character provided for in the Contract Documents.
9. OCSD shall promptly investigate the conditions, and if it finds that the conditions
do materially so differ, or do involve hazardous waste, and cause a decrease or
increase in the CONTRACTOR's cost of, or the time required for, performance of
any part of the work, OCSD may issue a Change Order under the procedures
described elsewhere in the Contract Documents.
10. If a dispute arises between OCSD and the CONTRACTOR whether the
conditions materially differ, or involve hazardous waste, or cause a decrease or
increase in the CONTRACTOR's cost of, or time required for, performance of any
part of the work, the CONTRACTOR shall not be excused from any scheduled
completion date provided for by the Contract, but shall proceed with all work to
be performed under the Contract. The CONTRACTOR shall retain all rights
provided either by the Contract or by law which pertain to the resolution of
disputes and protests between the contracting parties.
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11. Nothing in this section is intended to relieve the CONTRACTOR of the
responsibility to fully examine the Contract Documents and the site where the
Work is to be performed in accordance with the General Conditions; to be
familiar with all local conditions and Federal, State, and local laws, rules and
regulations that may affect the performance of any work; to study all surveys and
investigative reports about subsurface and latent physical conditions pertaining to
the worksite; to perform such additional surveys and investigations as the
CONTRACTOR deems necessary to complete the work at the bid price; and to
correlate the results of all such data with the requirements of the Contract
Documents.
12. The CONTRACTOR shall obtain an excavation permit for excavations when
required by the ENGINEER or local or state law.
13. Trenching or excavating activities must be under the supervision of a trained
Competent Person.
14. The CONTRACTOR's materials for the protection of personnel (i.e., bracing,
shoring, shielding, and trench boxes) must be in good condition and of proper
dimensions/materials.
15. Excavations must be inspected daily by the Competent Person and whenever
conditions change.
16. The CONTRACTOR's Competent Person must determine the soil classification
(Type A, B, or C) to determine the appropriate type of protective system required
for the excavation.
17. Excavated soils, materials or equipment are to be kept at least two (2) feet from
the edge of the excavation.
18. The CONTRACTOR must provide appropriate barriers to protect people and
vehicles from falling into the trench (lighted barricades must be provided at
night).
19. Ladders or other means of egress must be provided by the CONTRACTOR for
access and spaced within 25 feet of any worker inside the excavation when the
depth of the excavation exceeds 4 feet (48").
20. Walkways are to be provided over any excavation or trench point that employees
may need to cross. Walkway must have handrails, midrails, and toeboards.
21. Where pedestrian traffic must be accommodated over excavations, suitable non-
skid plates or other suitable material capable of withstanding at least twice the
maximum intended load must be provided to serve as a pedestrian runway for
safe passage.
a. The edges of the runway shall be tapered to minimize trip hazards. In the
alternative, the approach to the runway shall be tampered with a suitable and
durable material or the runway set into the surface to minimize trip hazards.
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22. Rescue equipment must be provided by the CONTRACTOR (full body harness
and lifeline, breathing apparatus, basket stretcher, etc.) when hazardous
atmospheric conditions are expected to exist.
CC. UTILITY LOCATION
1. The CONTRACTOR must locate buried utilities before digging in accordance
with the law.
2. Prior to excavation, all known owners of underground facilities in the area shall
be notified by calling the regional One Call Notification System at 811.
3. The nearest shut off valve or control point for known utilities shall be identified on
a site plan to be maintained by the CONTRACTOR.
4. The CONTRACTOR shall check the entire job site for visual signs of
substructures. This includes such items as manhole covers, water meter boxes,
ditch lines, pavement patches, previous location marks, pole risers, and the
obvious absence of overhead utilities.
5. Most utilities inside of treatment plans are not within USA jurisdiction and are not
required to be marked up. The CONTRACTOR must meet with project staff to
view the excavation plans and all utility information resources prior to potholing.
6. The CONTRACTOR must expose substructures by hand after locations are
determined.
7. The CONTRACTOR shall be careful not to damage the utility substructure by
scraping, hammering, or other forms of excavation or locating efforts.
8. The CONTRACTOR shall be aware of the possibility of joint use of an
excavation/trench for power, telephone, gas, fiber optics, cable, etc.
DD. FALL PROTECTION
1. General
a. The CONTRACTOR must have a written fall protection program if work is
required to be performed at elevated locations. The fall program shall be
developed by a competent person and in accordance with applicable
governmental regulations and this procedure. The program may be part of
the Injury and Illness Prevention Program or maintained as a separate
program.
b. CONTRACTOR shall conform to all applicable Federal and State OSHA
regulations.
c. The CONTRACTOR shall submit a fall protection plan as part of the SSSP for
all work exceeding six (6)feet in elevation. The plan shall include a licensed
(CA) engineer's approval for the use of all lifelines. Documentation shall be
prior to the start of work.
d. Personal fall restraint, fall arrest, work positioning, horizontal lifelines, and
vertical lifeline systems shall be designed and installed under the supervision
of a California Professional Engineer.
OCSD Safety Standards 48 September 10, 2018 (Revision 8)
e. The CONTRACTOR shall meet with OCSD's Risk Management Division prior
to the start of the job and complete a Job Site Safety Analysis (JSSA) that
addresses where fall protection may be required and how fall protection is to
be achieved.
f. Shall verify the use, inspection, storage and maintenance of fall protection
equipment with the requirements outlined in this document and all other
applicable regulations
2. Hierarchy of Fall Protection Controls
a. The hierarchy of controls listed below shall be utilized to eliminate or reduce
fall hazards. When elimination is not feasible, various engineering and
administrative controls will be evaluated to determine appropriate personal
protection against the fall hazard. Fall hazards and existing controls shall be
periodically reassessed to determine if a greater level of protection can be
applied or if the hazard can be eliminated.
b. Elimination - Eliminating the fall hazard or preventing exposure to a fall
hazard is the most effective control measure and should be considered for
existing hazards or during new construction. This can be achieved by
modifying a structure, isolating the authorized person from the hazard,
changing a process, substituting equipment or using work procedures so that
the authorized person is not exposed to the fall hazard.
c. Passive Fall Protection - If it is not possible to eliminate the risk of a fall,
reduce the risk using passive fall protection equipment. Passive fall protection
offers a greater level of protection than active fall protection systems, since
there is no reliance on the authorized person. Passive systems include:
guardrails, covers capable of supporting weight, scaffolds and aerial lift
devices. Note: Aerial lift devices require the use of a personal fall restraint
system.
d. Personal Fall Restraint System —These systems allow the authorized person
access to conduct their work but prevent them from reaching a point of where
a fall could occur. The system is generally suited if the authorized person
needs to work at the edge of a hazard, such as a roof's edge or at a
hatchway in a process area. The fall hazard shall be positioned a greater
distance away as compared to the fixed length of lanyard.
e. Personal Fall Arrest System - If it is not possible to use the above options, the
use of a personal fall arrest system (PFAS) to arrest a fall after it occurs shall
be used. This system provides the maximum freedom of movement for
workers to conduct work. In the event of a fall, the fall will be arrested
requiring the person to be self-rescued or be rescued.
f. Work Positioning System - These systems are different from a PFAS in that
the length of the lanyard is shorter and rigged in such a way that will both
restrict the range of movement of the authorized person and prevent falls of
more than two feet. These systems secure the worker in place, allowing the
authorized person to perform tasks with both hands. This requires the use of
special harnesses and lanyards.
g. Administrative Controls - If none of the above measures are possible, or the
risk of a fall remains, the risk shall be reduced using administrative controls to
further reduce the risk of falling. These controls may include erection of a
OCSD Safety Standards 49 September 10, 2018 (Revision 8)
controlled access zone, warning line system, warning signs, training or safety
monitoring system. The use of controlled access zones, warning line systems
and safety monitoring systems shall be approved by Division supervisors (or
designee) and Risk Management before they are implemented. These
controls attempt to increase worker awareness of fall hazard and alone
should not be relied upon.
3. Passive Fall Protection Systems
a. Guardrails
1) Guardrails shall consist of a top rail, midrail and vertical posts.
Midrails shall be approximately half-way between the top rail and
floor, ground or working level.
2) Guardrails shall be installed within 42 inches to 45 inches from the
upper surface of the top rail to the working level.
3) Guardrails used around floor openings will be erected on all
unprotected edges of the hole, except on the side with a cover that
can be locked in a vertical position and can provide equivalent fall
protection. Note: cover must be at least 42 inches in height.
4) Guardrails may be temporary or permanent. Temporary guardrails
may relocatable or job-made, and typically used while more
permanent systems are being installed or when work is of short
duration or at a space not is not intended as a permanent work
area.
5) Access and egress openings in guardrails shall be equipped with a
swinging, self-closing gate or shall be offset so that a person cannot
walk directly into the opening. As a minimum, guardrails shall be
able to withstand 200 pounds of force in any direction, except
upwards, at the midpoint between posts without exceeding 1 '/2
inches of deflection.
6) Mid-rails, screens, mesh, intermediate vertical members, solid
panels, and equivalent structural members shall be capable of
withstanding, without failure, a force of at least 150 pounds applied
in any downward or outward direction at any point along the mid-rail
or other member.
7) Mid-rails shall be installed at a height midway between the top edge
of the guardrail system and the walking/working level.
8) All guardrail posts shall not exceed a separation distance of 8-foot
on center.
b. Toe-Boards
OCSD Safety Standards 50 September 10, 2018 (Revision 8)
1) When used as falling object protection, shall be erected along the
edge of the overhead walking/working surface for a distance
sufficient to protect employees below.
2) Toe-boards shall be capable of withstanding, a force of 50 pounds
applied in any downward or outward direction at any point along the
toe-board without failure.
3) Toe-boards shall be a minimum of 3 '/2 inches in vertical height from
their top edge to the level of the walking/working surface. They shall
have not more than %-inch clearance above the walking/working
surface. They shall be solid or have openings not over 1 inch in
greatest dimension.
c. Covers
1) Shall be designed by a qualified person and capable of supporting
at least 400 pounds or twice the weight of the employee, equipment
and materials imposed on one square foot.
2) Shall be secured to prevent accidental displacement.
3) Covers in the process areas shall only be opened by authorized
persons.
4) Covers used in temporary construction shall bear painted or
stenciled sign stating: "Opening — Do Not Remove".
5) Shall not project more than one inches above the surface.
6) When covers are not in place, the opening shall be constantly
attended by an authorized person or protected by guardrails.
4. Personal Fall Prevention Equipment
a. Body Harness
1) Only ANSI-approved full body harnesses shall be used for personal
fall protection systems.
2) The full body harness shall be equipped with a descent control
device for rescue.
3) The weight limit of the harness and other system components shall
be determined and not exceeded. Weight limit is determined by
calculating the body weight of the user and weight of any tools and
materials being carried.
4) All full body harnesses must come equipped with both a back and
front "ID-ring".
5) Body or safety belts are not permitted for use as part of a personal
fall protection system.
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6) Harnesses should be equipped with suspension trauma safety
straps.
b. Lanyards
1) Only ANSI-approved lanyards shall be used for personal fall
protection.
2) Lanyards used for fall protection shall not exceed 6 feet in length
and shall not exceed the distance from the anchor to the level
below.
3) Lanyards shall be connected to secure anchor points in such a
manner that will limit an employee free fall distance to 6 feet or less.
4) Lanyards shall be protected from abrasions, cuts, or deterioration
caused by ultra-violet light, dirt, adverse weather conditions and
chemicals.
5) Synthetic rope lanyards shall be rated to support at a minimum 900
pounds.
6) Lanyards with a shock absorbing device shall be used with the
lanyard to reduce fall arresting forces to 500-600 pounds.
7) Lanyards shall be free from knots.
8) Lanyards shall not be tied back to themselves, except where
designed to do so and approved by a qualified person.
9) Self-retracting lanyards shall only be attached using rated shackles
or carabineers.
10)Lanyards shall only be connected to the "D" ring on a harness.
c. Self-Retracting Devices (Lifelines/Lanyards)
1) Only ANSI-approved self-retracting devices shall be used for
personal fall protection.
2) Self-retracting devices that automatically limit free fall distance to 2
feet or less shall be capable of sustaining a minimum tensile load of
3,000 pounds applied to the device, with the line in the fully
extended position.
3) Self-retracting devices that do not limit free fall distance to 2 feet or
less shall be capable of sustaining a minimum tensile load of 5,000
pounds applied to the device, with the line or lanyard in the fully
extended position.
4) Self-retracting devices shall not be used on horizontal or vertical
lifeline systems unless the length of the lifeline on the drum of the
device will not permit the worker to reach the hazard even when
fully deployed.
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5) Each employee shall be attached to a separate self-retracting
device.
6) Self-retracting devices shall be protected against being cut or
abraded.
d. Anchorages
1) All anchorages shall be designed and certified by a California
Professional Engineer regarding strength, location and compatibility
with fall protection equipment.
a) Anchorage points for personal fall arrest systems shall be
capable of supporting 5,000 pounds per employee attached.
b) Anchorage systems for personal fall restraint systems shall be
capable of supporting 4 times the intended load.
c) Anchorage systems for horizontal lifeline systems shall be
capable of supporting two times the maximum tension
developed in the lifeline during a fall. The number of persons
attached to a horizontal system shall be used in determining
the maximum tension in the lifeline.
d) Vertical lifelines shall have a minimum breaking strength of at
least 5,000 pounds.
2) The anchorage systems are to be inspected for physical damage by
the user prior to each use and a documented inspection at a
minimum frequency of 5 years and more frequently if environmental
conditions warrant.
3) The correct placement of anchorage systems for personal fall arrest
should be installed at or above shoulder height to reduce the fall
distance. The anchor point should be located in a manner to
minimize swinging, should not be affected by the environment or
contamination, and should prevent contact with lower level or an
object.
4) The following may never be used as an anchor point:
a) Top rails, midrails or vertical posts associated with a guardrail
system
b) Handrails or stair rails
c) Ladders, except approved ladder safety systems
d) C-Clamps
e) Piping or conduit
f) Wood structures
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g) Unistrut support systems
e. D-Rings and Snap Hooks
1) D-rings and snap hooks shall have a minimum tensile strength of
5,000 pounds.
2) D-rings and snap hooks shall be proof-tested to a minimum tensile
strength of 3,600 pounds without cracking, breaking or taking
permanent deformation.
3) Snap hooks shall be of locking-type designed and used to prevent
disengagement.
4) Snap hooks shall not be used unless they are a locking type and
designed for the following connections:
a) Directly to webbing, rope or wire rope.
b) To other snap hooks.
c) To a D-ring to which another snap hook or other connector is
attached.
d) To a horizontal lifeline.
e) To any object that is incompatibly shaped in relation to the snap
hook.
f) D-rings and snap hooks shall have a minimum tensile strength
of 5,000 pounds.
g) Lanyard snap hooks shall not be wrapped around anchor points
and connected back to the lanyard, except where designed for
such use.
5. Personal Fall Restraint
a. A Personal Fall Restraint System shall not allow the employee to fall. Fall
restraint and horizontal/vertical lifeline systems shall be designed and
installed under the supervision of a California Professional Engineer.
b. Fall restraint systems shall be limited to flat or low sloped working surfaces.
c. The fall restraint system shall include anchorage, connecting devices
(lanyard/lifeline) and full body harnesses. Only approved connecting devices
and full body harnesses are permitted.
d. The connecting device shall be of sufficient length to allow movement of the
authorized person only as far as the sides of the working level or working
area. The authorized person shall not be capable of reaching the fall hazard.
e. The connecting device may only be connected to the back D-ring of the fully
body harness.
f. Non-certified anchorages are not permitted for horizontal or vertical lifeline
systems.
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6. Personal Fall Arrest Systems
a. Fall arrest systems shall be designed and installed under the supervision of a
California Professional Engineer.
b. The fall arrest system shall be designed such that authorized person
subjected to a fall shall not strike an obstruction or encounter a lower level or
object.
c. The fall arrest system shall include anchorage, connecting devices (lanyard),
deceleration device and full body harnesses. Safety belts are not permitted
for fall arrest or fall restraint.
d. The connecting device shall be of sufficient length to allow movement of the
authorized person only as far as the sides of the working level or working
area. The authorized person shall not be capable of reaching the fall hazard.
e. The connecting device may only be connected to the back D-ring of the fully
body harness.
f. Personal Fall Arrest Systems shall limit the fall distance to a maximum of 6
feet and prohibit the employee from contacting a lower level or structural
element.
1) Where practicable, the anchor end of the lanyard shall be secured
at a level not lower than the employee's waist.
2) Prohibit the employee from contacting a lower level or structural
element.
g. When using a lifeline, the CONTRACTOR shall submit a fall protection plan
for all work exceeding 6 feet in elevation and the plan shall include a
California licensed engineer's stamp of approval.
h. Self-retracting devices that automatically limit free fall distance to 2 feet or
less shall be capable of sustaining a minimum tensile load of 3,000 pounds
applied to the device, with the line in the fully extended position.
i. Self-retracting devices that do not limit free fall distance to 2 feet or less shall
be capable of sustaining a minimum tensile load of 5,000 pounds applied to
the device, with the line or lanyard in the fully extended position.
j. Anchorages used for attachment of personal fall arrest equipment:
1) shall be independent of any anchorage being used to support or
suspend platforms, and
2) capable of supporting at least 5,000 pounds per employee, or
3) Part of a complete personal fall protection system used under the
supervision of a qualified person that maintains a safety factor of at
least two (2).
k. The system shall be designed to bring an employee to a complete stop and
limit maximum deceleration distance an employee travels to 3.5 feet (shock-
absorbing lanyards).
I. The system shall limit maximum arresting force on an employee to 1,800
pounds and withstand twice the potential impact energy of an employee free-
OCSD Safety Standards 55 September 10, 2018 (Revision 8)
falling 6 feet or the free fall distance permitted by the system, whichever is
less.
m. Personal fall arrest systems and components subjected to impact loading will
be immediately removed from service and will not be used again for
employee protection until inspected by a competent person and determined
to be undamaged and suitable for re-use according to the manufacturers'
specifications.
n. Personal fall arrest systems shall be inspected at least two times per year by
a competent person. The date of the inspection shall be documented.
o. Personnel shall avoid carrying tools or sharp objects in their front or back
pockets. Should a fall occur, these objects may become a puncture hazard.
p. The use of non-locking snap hooks is prohibited.
q. Body belts shall not be used for fall protection, fall restraint nor fall arrest.
7. Positioning Device Systems
a. Work positioning systems shall be designed and installed under the
supervision of a California Professional Engineer.
b. Positioning devices shall be rigged such that an employee cannot free fall
more than 2 feet.
c. Positioning device systems shall be inspected prior to each use.
d. Anchorage points for positioning device systems shall be capable of
supporting 2 times the intended load or 3,000 pounds, whichever is greater.
8. Permanent Platforms
a. Walking/working surfaces 6 feet and above shall be guarded by standard
railing and toe board.
b. No fall arresting equipment is required when working on a platform with fall
protection (handrails, mid-rails, and toe boards) designed to regulatory
specification.
c. When employees perform work outside of the guarded area, they shall have
on a full body harness and lanyard. The lanyard must be secured to the back-
D ring of the harness and to a suitable anchor point.
d. OSHA requires gates on ladders on work platforms. For this reason, all fixed
ladders on work platforms should have gates at the top. Chains are not an
acceptable substitute for ladder gates. Spring loaded double bar gates should
be installed at the top of ladders on work platforms.
9. Elevated Work Surfaces
a. Standard guardrails shall be provided on all open sides of unenclosed
elevated work locations, such as: roof openings, landings, balconies or
porches, platforms, runways, ramps or working levels more than 30 inches
above the floor, ground, or other working areas.
b. Fall protection systems, or other measures will be required whenever
employees who are exposed to fall hazards from work/walking surfaces
which are six (6)feet or more above the adjacent ground, floor or other work
OCSD Safety Standards 56 September 10, 2018 (Revision 8)
surface, or when elevated work involves a potential hazard for falling outside
existing railing that surrounds the platform below.
c. Elevated platforms shall be maintained as to eliminate hazards from slips and
trips.
d. Guardrails used around holes will be erected on all unprotected edges of the
hole. If the hole is used for the passage of materials, no more than two (2)
sides may have removable guardrail sections
10. Floor Holes
a. Holes in the floor that are greater than 2 inches in its least dimension shall be
covered.
b. Holes through which materials or tools may fall and create a hazard or
through which parts of a person's body may contact dangerous moving parts,
shall be completely covered except when in use.
11. Roof Fall Protection
a. Guardrail systems shall be provided for work within 6 feet of the roofs edge.
When temporary or leading-edge work is being performed, an approved fall
restraint/arrest system may be implemented. Toeboards shall be installed at
guardrail locations. Guardrails may be permanent or temporary. Routine
walkways should be identified on the roofs. Parapet walls meeting the height
and strength requirements of a guardrail are an acceptable form of fall
protection.
b. Guardrails shall extend at least 6 feet beyond the areas occupied by
employees accessing, servicing or repairing permanently mounted rooftop
equipment.
c. When roof access is provided along the roof edge, guardrails shall extend 6
feet on both sides along the roof edge. When roof access is provided through
a roof hatch, guardrails shall be provided around the access hatch, except
along the side with the hatch cover. A swinging gate shall be provided.
d. Personnel who need to travel beyond the protection of the guardrails must be
protected by a personal fall arrest or restraint system.
e. Roof work shall be prohibited during lightning storms, heavy rain, high winds
or dense fog conditions. Roof work shall be prohibited after dusk, except
during emergency repairs or planned work where all appropriate safety
precautions have been implemented in advance (i.e. portable lighting). Use
of a personal flashlight is acceptable as a back-up only.
f. If personal fall protection is utilized, provisions need to be made to protect
people below from falling object hazards. This may include delineating
surfaces below the elevation location or positively securing equipment/tools
on the roof.
g. Skylights shall be protected using skylight screens, approved covered or
guardrails.
12. Ramps, Walkways and Sloped Surfaces.
a. Employees on ramps, runways, and other walkways shall be protected from
falling 6 feet or more to lower levels by guardrail systems.
OCSD Safety Standards 57 September 10, 2018 (Revision 8)
b. Ramps or Sloped Surfaces with an incline greater than 40 degrees will
require an employee to use fall protection while on the ramp or sloped
surface.
13. Leading Edge
a. All personnel working within 6 feet from a leading edge that could cause a fall
of 6 feet or more (including diagonal falls of 40 degrees or more) shall be
protected from falling by guardrails systems, personal fall arrest systems,
body positioning device, warning line system including a Safety Monitor/
Attendant.
b. Personnel working within the first 6 feet from the roof edge will be required to
use personal fall arrest or fall restraint devices that will not allow them access
to the roof edge. Self-Retractable Lanyard (SRL) cannot be used as part of a
personal fall protection or fall restraint system, unless the full length of the
lanyard is less than the distance to the roof edge.
c. When a fall protection plan utilizes a warning line system in lieu of railing, fall
arrest or fall restraint systems, warning lines constructed of ropes, wires or
chain, and support stanchions shall be erected as follows:
1) Warning line shall be installed no less than 6 feet from the roof
edge.
2) Warning line shall be rigged and supported in such a way that its
lowest point including sag is no less than 34 inches from the walking
surface and its highest point is no more than 39 inches from the
walking surface.
3) The warning line shall be flagged at not more than 6-foot intervals
with high visibility material.
4) After being erected warning line stanchions shall be capable of
resisting without tip over a force of at least 16 pounds.
5) Warning line shall have a minimum tensile strength of 500 pounds
and after being attached to the stanchion, shall be capable of
supporting 16 pounds without breaking.
6) No work or work-related activity is to take place in the area between
the warning line and the edge.
7) The use of warning lines closer than 6 feet from the edge is not
permitted as substitute for conventional fall protection for work other
than roof construction/repair.
14. Excavations
a. Excavations 6 feet or more in depth shall be protected from falling by wooden
sawhorse style barriers, K-rails, fences, or similar appropriate devices. The
authorized individual shall determine the degree of hazard and implement an
effective method of control.
b. Personnel shall travel directly to the point of entry of the excavation.
OCSD Safety Standards 58 September 10, 2018 (Revision 8)
c. The CONTRACTOR who created the hole or opening is responsible for
implementing the preventative measure.
15. Wells, Service Pits, Shafts, Manholes, and Sumps
a. Each person at the edge of a service pit, shaft, manhole, sump 6 feet or more
in depth shall be protected from falling by guardrails systems, fences, rigid
barricades, or covers.
b. Unused portions of service pits not in actual use shall be either covered or
protected by guardrails, this may be accomplished by movable post or
stanchions and other guardrails which will provide equivalent protection.
c. When performing work activities near of an open manhole or vault, the
opening shall be guarded with a temporary cover, barricade or removal
guardrail system.
d. During the performance of any task where a manhole or vault will be open
without a temporary cover, barricade or protective hand-railing. A crew
member shall be assigned the responsibility of a Safety Monitor, whose sole
duty is to warn co-workers and bystanders when they exceed the 6-foot
safety perimeter around the hole or opening.
e. All floor holes and floor openings located in shut down or abandoned
structures must be covered or guarded.
16. Confined Spaces
a. Confined Spaces that are 5 feet or more in depth shall require the use of a
mechanical retrieval device for both fall arrest and rescue. Exception —the
required use of a mechanical retrieval device can be circumvented, only if the
Entry Supervisor can justify that its use poses a greater hazard to the
entrant(s). All exceptions must be documented on OCSD's JHA form.
b. The Confined Space Entry Supervisor shall be responsible for developing an
alternate method for fall protection and rescue as well as provide the required
fall protection, rescue equipment and personnel if a mechanical retrieval
device is not used.
c. One hundred percent (100%) Fall Protection shall be implemented by all
trades for all fall exposures of six (6) feet or more.
d. When walkways or other work areas are elevated over six (6) feet, the
CONTRACTOR will use warning lines or other means to alert employees to
the presence of the leading edge.
e. Rescue shall be addressed in the CONTRACTOR's fall protection policies
and fall protection training. CONTRACTOR may be required to submit site
specific fall protection and rescue plan, as well as training documentation for
review by persons with authorized oversight.
f. Calling 911 and depending on local fire department shall not be allowed in
lieu of the CONTRACTOR preparing and utilizing its own site-specific fall
protection and rescue plan.
17. Training
OCSD Safety Standards 59 September 10, 2018 (Revision 8)
a. CONTRACTORS are required to provide training for any employee who
might be exposed to a fall hazard prior to the exposure or upon hiring.
Documentation shall be maintained and available for review upon request.
b. Training must include an explanation of the company's fall protection policies
and safe work practices with general instructions and precautions; specific
instruction where required; hazard identification and correction; selection and
proper use of protective devices; and maintenance of equipment. Instruction
will also include correct procedures for inspecting, erecting, disassembling,
and maintaining fall protection systems used; and the employee's role in fall
prevention and protection
c. Retraining. When the CONTRACTOR has reason to believe that any affected
employee who has already been trained does not have the understanding
and skill required by paragraph (a) of this section, the CONTRACTOR shall
retrain each such employee. Circumstances where retraining is required
include, but are not limited to, situations where:
1) Changes in the workplace render previous training obsolete; or
2) Changes in the types of fall protection systems or equipment to be
used render previous training obsolete; or
3) Inadequacies in an affected employee's knowledge or use of fall
protection systems or equipment indicate that the employee has not
retained the requisite understanding or skill.
18. Inspection, Maintenance and Storage
a. Fall protection equipment shall be inspected by the authorized person before
each use to verify that it has not sustained any wear or damage that would
require removal from service. These inspections are visual only, and not
documented.
b. Fall protection equipment (including rescue equipment) shall be inspected
twice annually by a competent person to verify the equipment is safe for use.
The inspections shall be documented and copies submitted to Risk
Management.
c. Horizontal and vertical lifelines shall be inspected prior to each use, and not
to exceed annually for any degradation, and if necessary, replace damaged
or worn parts. Check torque on any bolts against specification.
d. Inspections shall look for illegible or missing tags, elements affecting fit or
function, defects or damage to hardware including cracks, sharp edges,
corrosion, chemicals, elongation, alteration, heat or excessive wear. Records
of inspections shall be maintained throughout the service life of the
equipment and submitted to Risk Management.
e. If inspections reveal damage or determined to be inadequate for service shall
be tagged so equipment will not be returned to service. The competent
person shall destroy the equipment.
f. The competent person shall verify that the equipment is maintained according
to the manufacturer's instructions.
OCSD Safety Standards 60 September 10, 2018 (Revision 8)
g. Equipment shall be stored in a manner that protects it from exposure to any
conditions that could result in damage.
h. Anchorage systems shall be inspected by the authorized person prior to each
use and by a qualified person or competent person at least annually or in
accordance with the manufacturer's instructions. Inspections by qualified or
competent persons shall be documented.
i. Damaged anchorages shall be repaired or replaced and recertified by a
qualified person.
j. Anchorage inspections shall look for cracks, deformation or bending in the
structure around the anchorage or if the connection is unstable or loose.
k. Equipment involved in a fall arrest incident must be taken out of service
immediately and handled according to the manufacturer's instructions.
Retractable lifelines/lanyards must be sent back to the manufacturer for
repair and re-certification.
I. The service life of harnesses and lanyards is determined by the manufacturer
and shall be discarded upon expiration. This information is found on a tag
located on the device itself.
m. Fall protection equipment must be used in accordance with manufacturer
instructions, including weight and size limitations, and must not be altered in
any way without written manufacturer authorization.
EE.FIRE PROTECTION AND PREVENTION
1. The CONTRACTOR shall be especially careful to avoid fire hazards in all
welding, cutting, and equipment fueling. The CONTRACTOR shall attain a hot-
work permit before any work begins.
2. Many areas of the treatment plant, pump stations and collection system are
classified as Class 1, Division 1 or Class 1, Division 2 environments. The
CONTRACTOR shall ensure that equipment used in these locations is approved
for use by a Nationally Recognized Testing Laboratory (NRTL) for use in these
locations.
3. Many areas of the treatment plant and pump stations have flammable gas
warning systems. The CONTRACTOR shall stop work and evacuate the area if
an alarm is activated.
4. The CONTRACTOR shall stop work and evacuate the area if a fire alarm is
activated or a public-address announcement indicates a fire is possible or
another emergency exists.
5. Sprinkler systems shall be maintained in an operable condition by the
CONTRACTOR at all times while the building is occupied.
6. The CONTRACTOR shall furnish all safety devices, fire extinguishers and fire
watch personnel required to protect the work and provide for worksite and public
safety.
OCSD Safety Standards 61 September 10, 2018 (Revision 8)
7. The CONTRACTOR must develop a fire protection program to be followed
throughout all phases of construction. The fire protection program shall be
included in the SSSP.
8. The program shall include the most stringent of OSHA, local Fire Marshal, and/or
local Fire Code requirements and comply with the following OCSD fire prevention
procedures and controls:
a. Housekeeping is essential to fire prevention and to a well-run operation. The
following general housekeeping rules will be followed:
1) Prevention of accumulation of loose debris, waste and trash.
2) Control of combustible waste and refuse in covered metal cans with
at least shift-end removal from the building.
3) Storage racks and stacks of materials on pallets are in a neat and
orderly manner and in their designated stock locations.
4) Immediate clean-up of stock or chemical spills.
5) Aisles and exit ways clear and free of obstructions.
6) Prohibition of any storage in exit ways, stairwells, and inside or
outside fire exits doors.
7) Clear 36-inch access to all fire protection and emergency equipment
and electrical panels.
b. Smoking is a recognized hazard and should be prohibited or prevented
wherever possible.
1) The State of California prohibits smoking within 20 feet of the
entrance to a building.
2) Smoking will be restricted to designated areas.
3) Such areas will be provided with appropriate non-combustible
ashtrays, and will be emptied daily into metal trash containers not
containing combustible waste.
4) It is important to inform all visitors, truck drivers, etc. of the
company's smoking restrictions, and insist on their compliance.
c. Electrical Maintenance
1) Only qualified and trained personnel will be permitted to repair or
work on electrical installations and equipment.
2) Any defective wiring or electrical equipment should be reported
immediately to Construction Management. Such equipment will be
immediately taken out of use, tagged as defective, and a work order
issued for its repair or evaluation.
OCSD Safety Standards 62 September 10, 2018 (Revision 8)
3) Strict attention should be paid to cleanliness. Combustible materials
should be prohibited from accumulating in substations, electrical
rooms, control rooms, cable trays, around motors and other
electrical installations.
4) Extension cords will be permitted only for emergency or truly
temporary situations, and shall be properly sized for the equipment
to be operated. Care should be taken to assure such temporary
wiring is visible and protected from fraying or pinching.
5) All electrical installations will meet appropriate electrical codes and
listings.
6) Access clearances will be maintained to all electrical panel boxes
and switchgear.
d. Flammable Liquids
1) Storage of flammable liquids only in specially approved and
designated cabinets, storage rooms or outbuildings.
2) Use of only manufacturer's original containers or U. L. approved
flammable liquid containers.
3) Proper handling and dispensing procedures to include grounding,
quantity limits, and pressure relief, and personal protective
equipment.
4) Control and reporting of spills.
5) Control and reporting of any potential ignition sources such as faulty
electrical, open lights and flames
e. Flammable Gasses
1) All storage and handling procedures for specific flammable gases
and operations will be strictly observed.
2) Flammable gases will be stored separately from oxygen or other
oxidizers. Only exception will be one oxygen cylinder in use on an
acetylene welding cart.
3) Unless the cylinder valve is protected by a recess in the head, keep
the metal cap in place to protect the valve when the cylinder is not
connected for use.
4) Do not use a cylinder of compressed gas without a pressure
reducing regulator attached to the cylinder valve, except where
cylinders are attached to a manifold, in which case the regulator will
be attached to the manifold header.
f. Follow proper welding and cutting procedures listed in 3.e of this document.
g. Firefighting equipment must be conspicuously located or conspicuously
marked.
OCSD Safety Standards 63 September 10, 2018 (Revision 8)
h. A fire extinguisher, rated not less than 2A, shall be provided for each 3,000
square feet of floor and fraction thereof. Where the floor is less than 3, 000
square feet at least one fire extinguisher is required.
i. The clear and unobstructed travel distance from any point of the protected
area to the nearest fire extinguisher shall not exceed 75 feet.
j. In multi-story buildings, at least one (1) fire extinguisher shall be provided on
each floor and located adjacent to the stairway.
k. A fire extinguisher, rated not less than 10B, shall be provided within 50 feet of
wherever more than 5 gallons of flammable or combustible liquids are stored.
I. Portable fire extinguishers shall be fully charged, inspected monthly and
serviced annually.
m. Storage of more than 25 gallons of flammable liquids shall be in a NFPA
approved storage cabinet. Not more than 120 gallons of Class I, II, or IIIA
liquids may be stored in a storage cabinet.
n. A fire extinguisher, rated not less than 20-B, shall be located outside of, but
not more than 10 feet from the door opening of storage rooms.
o. A portable fire extinguisher rated at least 10B: C shall be kept near
operations where fuel gas cylinders/bottles are being used.
p. Portable fire extinguisher shall be readily available for use where temporary
heating devices are used.
q. "No Smoking" signs shall be posted as required by operations or material
exposures.
r. The OCSD reserves the right to designate no smoking areas on the project.
s. Fire extinguisher must be at least either a 20-pound ABC or two 10-pound
ABC within five (5) feet of any hot work activity.
FF.FIRST AID
1. Each CONTRACTOR shall ensure the availability of a suitable number of
appropriately trained persons to render First Aid and CPR.
2. Field Supervisors and Safety Representatives must be trained in First Aid and
CPR and identified on the project.
a. Evidence of training shall be available for review upon request.
3. Each CONTRACTOR shall provide at least one (1) appropriately sized and
stocked first-aid kit in a weatherproof container.
a. The first-aid kit shall be inspected regularly to ensure that the expended items
are promptly replaced.
4. Eye wash capabilities shall be provided by the CONTRACTOR as required by
the SDS for products used at the job site.
5. Each CONTRACTOR and Subcontractor shall submit (via the CONTRACTOR) to
the ENGINEER a list of First Aid / CPR trained personnel prior to starting work.
OCSD Safety Standards 64 September 10, 2018 (Revision 8)
a. Each list shall be clearly dated, and updated as required throughout the
Contract Duration. Each time the list is updated, a copy shall be provided to
the ENGINEER.
GG. FLAMMABLE AND COMBUSTIBLE MATERIALS
1. The CONTRACTOR is required to supply extinguisher, fire blankets, and other
sufficient fire protection devices for the immediate work area where flammable
and combustible material is stored or used. All fire extinguishers must be
provided by the CONTRACTOR and rated at a minimum of 2A, 2013C.
2. Fire extinguishers shall be checked to verify that they are fully charged.
3. All CONTRACTOR supplied flammable liquids must be stored in approved safety
containers.
4. All containers must be properly labeled and stored when not in use.
5. Only approved metal safety cans will be allowed for flammable storage.
6. The CONTRACTOR shall identify non-compatible materials in advance, and
provide for separate storage as required.
7. Storage more than 25 gallons of flammable liquids or 60 gallons of combustible
liquids shall be within cabinets constructed to the requirements of NFPA 30.
8. All outside storage areas must be at least 20 feet from any building.
9. For roof work:
a. No more than a one-day supply of flammables may be placed on the roof
during working hours.
b. All flammables must be removed from the roof at the end of each workday by
the CONTRACTOR.
c. At least two extinguishers appropriate for the type and quality of flammable
materials present must be provided if flammables are present.
10. All CONTRACTOR-supplied flammable and combustible materials must be kept
away from sparks, heaters, and any other heat source.
HH. FORKLIFT (INDUSTRIAL TRUCKS AND TRACTORS)
1. Only drivers authorized by the CONTRACTOR and trained in the safe operations
of industrial trucks shall be permitted to operate forklifts.
2. Operator training and posting of information regarding forklift operations shall be
in accordance with applicable OSHA Standards.
3. The CONTRACTOR shall certify that each Operator has been trained and
evaluated for each type of equipment.
4. All forklifts and industrial trucks and tractors shall be equipped with an audible
back-up alarm which can be normally be clearly heard from 200 feet
OCSD Safety Standards 65 September 10, 2018 (Revision 8)
a. In congested areas or areas with high ambient noise which obscures the
audible alarm, a signal person in clear view of the Operator shall direct the
backing operation.
5. The rated capacity of all industrial trucks and industrial tractors and
manufacturers manual shall be displayed always on the vehicle in such a manner
that it is readily visible to the Operator.
6. Every industrial truck and tractor shall be equipped with operable brakes, a
parking brake, and a horn.
7. Seat belts shall be provided on industrial trucks and tractors where rollover
protection is installed. Employees shall be instructed in their use.
8. No riders shall be permitted on vehicles unless the vehicles are equipped with
adequate riding facilities and specifically designed for riders.
9. Employees shall not ride on, or be elevated on the forks of lift trucks.
10. Industrial trucks may be used to elevate employees in accordance with
applicable OSHA Standards and manufacturer's recommendations using
appropriate personnel platforms.
11. Employees shall not be allowed to stand, pass, or work under the elevated
portion of an industrial truck, loaded or empty.
12. Drivers shall check the vehicle at least once per shift. Attention shall be given to
tires, horn, lights, battery, controller, brakes, steering mechanism, cooling
system, and the lift system (forks, cable and limit switches).
13. Vehicles shall not exceed the authorized or safe speed, always maintaining a
safe distance from other vehicles, keeping the truck under positive control
always.
14. The driver shall slow down and sound the horn at cross aisles and other
locations where vision is obstructed.
15. Grades shall be ascended or descended slowly.
16. The forks shall always be carried as low as possible, consistent with safe
operation. When traveling forward with an obstructed view due to the load, the
operator must travel in reverse or utilize a flagger.
17. When leaving a vehicle unattended, the power shall be shut off, brakes set, the
mast brought to the vertical position, and forks left in the down position.
18. Forklifts (Industrial Trucks and Tractors) shall not be loaded more than their rated
capacity.
19. Any vehicle attachments must be manufacturer approved or stamped by a
licensed Professional Engineer.
OCSD Safety Standards 66 September 10, 2018 (Revision 8)
II. HAZARD COMMUNICATION
1. The CONTRACTOR shall maintain a copy of all Safety Data Sheets, and a
chemical inventory list, for all hazardous substances used at the jobsite by their
firm, as well as for all hazardous substances used at the jobsite by all
Subcontractors regardless of tier.
a. The location of the project's Safety Data Sheets and chemical inventory list
shall be communicated to the ENGINEER and OCSD Risk Management.
b. All hazardous materials identified by OSHA as a carcinogen or reproductive
hazard as subject to use restriction and/or prohibition from use on OCSD
facilities. In addition, the CONTRACTOR shall provide a written plan of how
their employees will be protected from exposure of these materials. A permit
shall be issued by OCSD; notification shall be made and a permit issued one
week before the material is brought on site.
2. In accordance with the provisions of the Hazard Communication Standard, each
CONTRACTOR must have a comprehensive written Hazard Communication
Program which includes:
a. A list of hazardous substances known to be on site.
b. Methods the CONTRACTOR will use to inform employees of the hazards of
non-routine tasks.
c. On Multi-CONTRACTOR/Subcontractor job sites, the program shall include
the methods CONTRACTOR will use to inform its Subcontractors of any
precautionary measures to protect their employees.
d. The methods used to provide other CONTRACTOR(s) with access to Safety
Data Sheets.
e. The methods the CONTRACTOR will use to inform the other
CONTRACTOR(s) of the labeling system in use.
3. The CONTRACTOR must submit a copy of its Hazard Communication Program
to the ENGINEER and OSM.
4. Each CONTRACTOR must have a job site binder which contains the following
items:
a. A comprehensive written Hazard Communication Policy.
b. A chemical inventory listing all hazardous materials brought onto or used on
the project site by the CONTRACTOR.
c. Safety Data Sheets (SDSs) for all hazardous materials used on the project
site.
5. The CONTRACTOR shall ensure that all employees have received training in the
safe use of hazardous materials; and that employees are able to read and
understand the information on Safety Data Sheets. The training shall include at
least:
a. Methods and observations that may be used to detect the presence or
release of a hazardous chemical.
b. The physical and health hazards of the chemicals used in the work area.
OCSD Safety Standards 67 September 10, 2018 (Revision 8)
c. Measures employees can take to protect themselves from the hazards.
d. Details of the hazard communication program, including the labeling systems
and the use of MSDS.
6. The CONTRACTOR shall ensure that all containers used on the construction site
are properly labeled as to their contents, including gas and diesel containers.
7. The CONTRACTOR will provide a Safety Data Sheet (SDS)for any hazardous
substance that will be used on the job site to the CONTRACTOR prior to its use.
8. Pipelines or process areas must be barricaded and/or signed to inform
employees of potential dangers during testing.
JJ. HEAVY EQUIPMENT AND MATERIAL HANDLING
1. Equipment shall be maintained in good working order. All vital parts such as
motors, chassis, blades, blade holders, tracks, drives, hydraulic and pneumatic
mechanisms, and transmissions must be inspected each day.
2. Whenever visibility conditions warrant additional light, all vehicles, or
combinations of vehicles, in use shall be equipped with at least two headlights
and two taillights in operable condition.
3. All vehicles, or combination of vehicles, shall have brake lights in operable
condition.
4. All vehicles shall be equipped with an adequate audible warning device (horn) at
the Operator's station.
5. All vehicles must have a back-up alarm that is normally audible for 200 feet.
a. In congested areas or areas with high ambient noise which obscures the
audible alarm, a signal person in clear view of the operator shall direct the
backing operation.
6. All vehicles with cabs shall be equipped with windshields and powered wipers.
7. Vehicles operating in areas or conditions that causes fogging or frosting of
windshields shall be equipped with operable defogging or defrosting devices.
8. Cracked or broken windshields shall be promptly replaced.
9. Windshields and mirrors shall be kept clean such that vision is not compromised
or obstructed.
10. Seat belts with approved proper anchorage points shall be installed in all
haulage, earth moving, and material handling heavy equipment.
11. The CONTRACTOR shall ensure employee use of seat belts on motor vehicles.
12. Trucks with dump bodies shall be equipped with positive means of support,
permanently attached, to prevent accidental lowering of the body while
maintenance or inspection work is being done.
OCSD Safety Standards 68 September 10, 2018 (Revision 8)
13. Operating levers controlling hoisting or dumping devices on haulage bodies shall
be equipped with a latch or other device that will prevent accidental starting or
tripping of the mechanism.
14. Trip handles for tailgates of dump trucks shall be so arranged that, in dumping,
the Operator will be in the clear.
15. All rubber-tired motor vehicle equipment shall be equipped with fenders.
16. All vehicles in use shall be checked at the beginning of each shift for defects in:
a. Service brakes, trailer brake connections, parking brake system, and
emergency stopping system (brakes).
b. Tires, horn, steering mechanism, seat belts, operating controls and safety
devices.
c. Lights, reflectors, windshield wipers, defrosters, and fire extinguishers.
17. Before starting a job, the Operator shall be given instructions regarding the work
to be done.
18. Before starting the motor, the Operator shall check to make sure that all
operating controls are in the neutral position.
19. Before starting the equipment, or moving the equipment after re-entering the cab,
the Operator shall walk entirely around the equipment to make sure no other
personnel, equipment or material will be struck.
20. CONTRACTOR shall ensure that Operators of heavy equipment wear
appropriate hearing protection devices.
21. At no time shall a piece of equipment be left unattended while the motor is
running, especially if the machine is on an inclined surface or on loose material.
22. Block or chock wheels when parking on inclines.
23. Machines shall be operated at speeds and in a manner consistent with conditions
on the project.
24. No employee other than the Operator shall ride on equipment.
25. During refueling operations equipment motors shall be turned off. Smoking is
prohibited during refueling.
26. If possible, equipment shall be driven entirely off the roadway at night.
27. Unattended equipment must be left in a secure area not accessible to members
of the public or unauthorized third parties.
28. Keys shall be removed from unattended equipment.
29. Spotters and/or Flaggers must be used when equipment Operator's view is
obstructed whether moving forward or backward.
OCSD Safety Standards 69 September 10, 2018 (Revision 8)
30. Equipment maintenance must be performed within a containment area where
spilled fluids will not contaminate the ground and can be readily cleaned up.
KK. HORIZONTAL BORING / PIPE JACKING
1. Prior to boring/jacking operations the CONTRACTOR must contact the regional
One Call Notification System (811) to ensure all owners of underground facilities
are notified to mark their utility locations.
2. The CONTRACTOR shall locate all buried utilities before commencing
boring/jacking operations.
3. Open a guide hole (bore slot) over any existing utility that is in line with the bore
shot.
4. Excavate bore slot, bell hole and guide holes as necessary.
5. If resistance is encountered during the boring/jacking operation, cease the boring
operation immediately and excavate at the point of resistance to determine
necessary action.
6. The Operator must be trained in the use of the boring/jacking machine.
7. At least two (2) crewmembers must operate the bore motor always.
8. Stay clear of rotating bore pipe and the rotating head of boring machine. Loose
clothing, long hair, or gloves can cause injury if caught in rotating bore pipe.
9. Only one (1) crewmember shall transmit signals to the Operator.
10. Do not hold rotating bore pipe with hands or feet.
11. Operate the boring machine only at slow RPM's when used to connect or
disconnect bore pipe.
ILL.HOUSEKEEPING
1. Housekeeping shall be performed daily.
2. All construction materials must be stored in an orderly manner.
3. All exits and access ways must be kept unobstructed.
4. All work areas must be cleaned and free of debris.
5. Puncture hazards (nails, staples, fasteners, etc.) created by stripped formwork,
scrap lumber, pallets, shipping materials, etc. shall be eliminated or controlled by
CONTRACTOR.
6. Metal containers with covers must be provided for disposal of oily and paint
soaked rags.
7. Maintain all exits.
OCSD Safety Standards 70 September 10, 2018 (Revision 8)
8. Emergency exits must be available.
9. Panic hardware, where present, must remain unobstructed.
10. Walkways and sidewalks must be kept free of construction materials, debris, dirt,
tools and extension cords.
11. Where steel plates are used to bridge excavations or other similar type
construction activities in walkways or sidewalks, the leading edges of the steel
plates must be recessed or tapered with temporary asphalt or other suitable
materials to prevent trip hazards, and meet the approval of the ENGINEER.
MM. PORTABLE HEATERS
1. All heaters must be Factory Mutual and/or Underwriters Laboratory approved.
2. The CONTRACTOR must notify the Inspector to review and approve all
liquid/gas fueled CONTRACTOR heaters brought onto the site prior to use.
3. The use of liquid/gas fueled heaters inside of buildings requires OCSD approval.
4. Tent Heater use requirements are as follows:
a. Use only in tents made of fire resistant material.
b. Avoid contact with heating elements or other hot parts.
c. Keep flammable materials and clothing away from hot equipment.
d. Never use heaters in a utility hole or in a tent that covers a utility hole.
e. Ensure adequate ventilation is provided when using a tent.
f. Secure a fire extinguisher within the tent in an accessible location.
5. All portable heaters shall be protected from moisture.
NN. LADDERS
1. General
a. Type II (2251b. limit) and Type III (2001b. limit) ladders are prohibited.
b. Ladders must be at least Type I (2501b. limit), Type IA (3001b. limit) or Type
IAA (3751b. limit).
c. The CONTRACTOR shall provide a training program for each employee
using ladders and stairways, as necessary. The program shall enable each
employee to recognize hazards related to ladders and stairways, and shall
train each employee in the procedures to be followed to minimize these
hazards.
d. Tools, equipment and other materials shall never be carried when ascending
or descending a ladder, but rather hoisted using a rope and bucket system or
provided by mechanical means (hoist, forklift, etc.).
e. Ladders shall always be faced when ascending or descending.
OCSD Safety Standards 71 September 10, 2018 (Revision 8)
f. All ladders shall be maintained in a safe condition. All ladders shall be
inspected prior to use. Any ladders identified with unsafe conditions shall be
tagged out of service until repairs can be made.
g. Ladders shall be maintained free of oil, grease or slippery materials.
h. Ladders shall not be painted, sanded or otherwise altered.
i. Retaining shall be provided for each employee as necessary so that the
employee maintains the understanding and knowledge acquired through
compliance with this section.
j. Employees must maintain a 3-point contact while climbing ladders.
k. Job-Made ladders shall be constructed in accordance with OSHA provisions.
I. All types of ladders must be inspected at least daily for:
1) Cracks, splits, splinters, and decay.
2) Protruding nails and loose rivets.
3) Loose, bent or broken braces, tie rods, guide irons, locks, pulleys
and strand hooks.
4) Broken, worn or defective spurs and pads.
2. Extension Ladders
a. Portable ladder feet shall be placed on a substantial base.
b. Straight and extension ladders must be tied off or secured to prevent
displacement.
c. Metal ladders must not be used near energized equipment.
d. No more than one (1) employee is allowed on a ladder.
e. Ladders are not to be used for skids, braces, workbenches, or any other
purpose other than climbing.
f. Ladders shall be used at such a pitch that the horizontal distance from the top
support to the foot of the ladder is about one-quarter of the working length of
the ladder.
g. Extension ladders shall be selected to meet the requirements of the person,
task and environment. Consideration shall be given to the length or height
required, working load, duty rating, worker position to the task and frequency
in which the ladder will be subjected.
h. The ladder shall be positioned so that the distance from the vertical wall is
equal to one-fourth the working length of the ladder or a 4:1 slope. The ladder
shall be placed on a firm level surface.
i. The ladder shall be placed to prevent slipping, or shall be tied, blocked, held,
or secured to prevent slipping. If the ladder cannot be secured, the ladder
may be held by a coworker.
j. Ladders shall not be used in the horizontal position as a platform, runway, or
scaffold unless designed for such use.
OCSD Safety Standards 72 September 10, 2018 (Revision 8)
k. The ladder shall extend no less than 36 inches above the landing surface to
which the ladder is used to gain access.
I. Ladders shall have nonconductive side rails if they are used where the
employee or the ladder could contact exposed energized electrical
Equipment.
m. Employees shall climb or work from the ladder with the body positioned near
the middle of the step or rung. Overextending or reaching where the belt
buckle extends beyond the side rails is not permitted, except where the user
is protected by a personal fall arrest system.
n. Ladders used in aisle ways or placed in doorways shall be protected from
incidental contact. Doorways shall be secured in an open position, locked,
attended or barricaded.
o. Additional height should not be gained by the addition of any type of
extension or an object being placed on the unit. Ladders shall not be tied or
fastened together to provide longer sections, except where designed for such
purpose.
3. Step Ladders
a. Stepladders must be fully open and the spreader set in the open and locked
position.
b. Step ladders shall be selected to meet the requirements of the person, task
and environment. Consideration shall be given to the length or height
required, working load, duty rating, worker position to the task and frequency
in which the ladder will be subjected.
c. Step ladders shall be restricted to the purpose for which was the ladder was
designed. For example, a step ladder should not be used as a straight ladder.
d. The top three steps of the ladder shall not be stood or worked from. No
personal may stand or climb on the back side (non-working side) of a ladder,
except where the ladder was designed for such purpose.
e. Step ladders shall only be used by one person, except where designed for
use by more than one person.
f. Ladders shall be placed on a secure and level footing. When necessary,
ladder levelers shall be used to achieve equal rail support on uneven
surfaces. Ladders shall never be placed on boxes, barrels, or other unstable
surfaces.
g. Ladders are not to be moved or shifted while occupied.
h. Ladders shall have nonconductive side rails if they are used where the
employee or the ladder could contact exposed energized electrical
equipment.
i. Ladders used in doorways, aisle ways or roadways shall be protected from
incidental contact.
j. Employees shall climb or work from the ladder with the body positioned near
the middle of the step or rung. Overextending or reaching where the belt
buckle extends beyond the side rails is not permitted, except where the user
is protected by a personal fall arrest system.
OCSD Safety Standards 73 September 10, 2018 (Revision 8)
k. Do not lean a stepladder against a wall in the unopened position.
I. Always ascend and descend facing the ladder.
m. Do not exceed the designated weight capacity.
00. LEAD-BASED PAINT
1. The CONTRACTOR shall identify any Lead-Based Paint (LBP) or products within
the proposed scope of work PRIOR to any construction, remodeling, or
demolition activities.
2. The CONTRACTOR shall identify any sheet lead, such as in laboratories, x-ray
facilities and prior to commencing demolition or construction activities.
3. The CONTRACTOR shall arrange for disposal of the hazardous waste stream
(e.g. paint chips), through OCSD.
4. All employees and supervisors who perform lead abatement work shall have a
current training certificate by an approved trainer.
5. CONTRACTOR stabilizing loose and flaky LBP shall utilize industry standard
lead safe work practices and controls.
PP.CORROSIVE MATERIALS
1. CONTRACTOR shall not store, handle, apply or use acids or caustics until a
proper procedure has been developed
2. Never add water to acid - if dilution is needed, add acid to water.
3. Emergency eyewash and/or shower facilities must be immediately available to
any person working with acids and caustics.
4. Proper personal protection must include a face shield, apron, chemical resistant
gloves and sleeve lets as well as any other equipment deemed necessary by the
SDS or manufacturer's usage instructions. Gloves shall be equipped with rolled
cuffs.
QQ. CONTROL OF HAZARDOUS ENERGY (LOTO)
1. General
a. The CONTRACTOR must have a written Control of Hazardous Energy
(LOTO) program that meets or exceeds OSHA regulations, including
requirements of this Section.
b. OCSD will administer LOTO, including development of energy control
procedures, for District owned or operated equipment or facilities.
1) The CONTRACTOR is responsible for verification and shall apply
personal locks and tags to the OCSD Group Lockbox.
2) OCSD shall not release energized equipment to the
CONTRACTOR, with exception to the following:
OCSD Safety Standards 74 September 10, 2018 (Revision 8)
a) Equipment that is cord and plug may be unplugged by the
CONTRACTOR if it is the only source of hazardous energy and
maintained under exclusive control by the CONTRACTOR.
b) Equipment that will be tested by the CONTRACTOR as part of the
routine servicing of the equipment may be energized provided that
the CONTRACTOR's authorized employee is made aware that the
equipment is energized. The CONTRACOTOR shall implement
necessary engineering and administrative controls to render the
equipment safe.
3) OCSD will isolate equipment using OCSD provided lockout devices.
The CONTRACTOR is not required to provide lockout devices. The
CONTRACTOR will apply their locks and tags to the Group
Lockbox.
4) The OCSD PAE must be the first to lock on and the last to lock off
the Group Lockbox.
c. The CONTRACTOR is responsible LOTO on CONTRACTOR rented or
owned equipment. The CONTRACTOR shall develop written energy control
procedures for CONTRACTOR rented or owned equipment. The
CONTRACTOR is responsible for provision and retention of such procedures.
LOTO on such equipment shall be performed in accordance with OSHA
regulations.
d. CONTRACTOR personnel performing or directly supervising construction-
related activities that contain or store hazardous energy must be trained as a
LOTO Authorized Employee. The CONTRACTOR is responsible for this
training.
e. The CONTRACTOR shall coordinate shutdown requests with the designated
OCSD Construction Inspector, who in turn will coordinate with OCSD
Operations and/or Maintenance. LOTO on OCSD owned or operated
equipment or facilities will be performed under the direction of an OCSD
Primary Authorized Employee utilizing Group LOTO.
f. The CONTRACTOR shall verify isolation of hazardous energy with the OCSD
PAE and OCSD Inspector.
g. CONTRACTOR personnel shall not manipulate energy isolation devices or
lockout devices on machinery, equipment or facilities.
h. It is the responsibility of each CONTRACTOR employee to verify that all
hazardous energy has been isolated and released prior to the start of work.
i. CONTRACTOR employees shall remove all personal locks and tags once
they have completed the job.
2. Energy Control Procedures
a. Equipment to be de-energized and released to a CONTRACTOR for repair,
servicing, maintenance or construction shall have a written energy control
procedure that includes the steps to follow to ensure that equipment will be
de-energized and to verify that hazardous energy has been released. The
procedure shall be developed by OCSD Authorized Employees. A hard copy
of the energy control procedure shall be provided in the field.
OCSD Safety Standards 75 September 10, 2018 (Revision 8)
b. Moveable parts shall be mechanically blocked or locked out by OCSD prior to
cleaning, servicing, or adjusting operations.
c. Equipment that has lockable controls or that is readily adaptable to lockable
controls shall be locked out or positively sealed in the off position.
d. Isolating and de-energizing of equipment may begin prior to the
CONTRACTOR's arrival on site. The CONTRACTOR PAE in the presence
of an OCSD PAE and Inspector shall verify that all hazardous energy has
been de-energized and controlled before the CONTRACTOR starts work. It
will be the responsibility of the CONTRACTOR PAE to inform each
CONTRACTOR and Subcontractor employee working on the equipment
regarding the LOTO procedures implemented and verification steps used to
control all identified hazardous energy before starting work.
3. Duties of CONTRACTOR Personnel
a. Use only OCSD approved and furnished lockout devices.
b. Not manipulate isolation devices on process equipment.
c. Apply locks and tags only under the direction of an OCSD PAE.
d. Apply lock to isolation devices that are lockable.
e. Each employee working on the equipment shall be responsible for attaching
their personal locks without exception. No employee shall perform work under
another Authorized Employee's lock and tag. Employees shall maintain
possession of their own key.
f. Once the authorized person completes or leaves the work task indefinitely,
they must remove their personal locks and tags. Authorized persons joining
the work task, must place their locks and tags on the isolation devices prior to
any potential exposure to hazardous energy.
g. Each Authorized Employee working on the equipment shall review the energy
control procedure, verify release of residual and stored energy, and perform
verify isolation.
h. Each employee working on the equipment shall be responsible for attaching
their personal locks without exception. No employee shall perform work under
another Authorized Employee's lockout or tagout devices. Employees shall
maintain possession of their own key.
i. Authorized employees who arrive later to the work site shall not work on the
isolated equipment until they have reviewed the control procedure, conducted
a visual and physical verification of all isolation points, and attached their
personal lock and tag on the group lockbox.
4. Shift/Personnel Change
a. Transfer of control will occur between authorized personnel only. The PAE
shall be responsible for transferring LOTO authority to the next shifts PAE.
b. The PAE shall not remove their personal lock(s) from any of the lockout
devices or group lockbox until the arriving PAE has applied their personal
lock and tags.
c. During transfer of LOTO authority between arriving and outgoing PAEs, the
following must be performed:
OCSD Safety Standards 76 September 10, 2018 (Revision 8)
1) Ensure that all Authorized Employees who are leaving the work site
have removed their personal locks.
2) All oncoming shift Authorized Employees shall review the control
procedure and verify that all the isolated machinery, equipment, or
systems are in the proper positions and secured by group locks and
tags. Each time an Authorized Employee attaches their personal
lock, they must physically and visually verify that the equipment is
still isolated, per the energy control procedure.
3) Once the verification is completed, all oncoming shift Authorized
Employees shall attach their personal lock and tag to the group lock
box, and then they may resume the work.
4) All Affected Employees in the job site area shall be notified that the
service or maintenance work is in progress.
5) The control procedure shall remain attached to the Group Lockbox
to allow the oncoming Authorized Employees an opportunity to
review and verify the LOTO conducted.
5. Lockout and Tagout Device Removal
a. CONTRACTOR Authorized Employee(s) shall:
1) Remove only lockout and tagout devices applied by the
CONTRACTOR.
2) Shall not re-energize any equipment unless in the presence of the
OCSD Authorized Employee.
3) Provide an emergency callout person who has the authority to
remove locks and tagout devices applied by personnel.
b. The Inspector is responsible for notifying the OCSD PAE when
CONTRACTOR work is complete and all the CONTRACTOR locks and tags
have been removed.
6. Locks
a. The CONTRACTOR shall supply unique and personally identifiable keyed
locks to each Authorized Employee.
b. Locks issued to an Authorized Employee may only contain one key, which
remains in possession of the Authorized Employee in which the locks were
issued. Note: OCSD will not provide locks for CONTRACTOR use.
c. Locks shall only be used for energy isolation of machinery, equipment, and/or
facilities and not to be used for another purpose.
7. Tags
a. Tags shall be of sufficient material that is capable of enduring adverse
conditions (weather, wet locations, corrosive materials, etc.) that will not
cause the tag to deteriorate or message on tag to become illegible.
OCSD Safety Standards 77 September 10, 2018 (Revision 8)
b. Tags must offer clean instructions such as: "Do Not Start", "Do Not Open",
"Do Not Close", "Do Not Energize" or"Do Not Operate". Tags must include
standard language of"Danger". The tags must be black, red and white.
c. OCSD will not provide tags for CONTRACTOR use.
d. Tags shall contain at a minimum the following legible information:
1) Name of person placing tag
2) Phone number of person placing tag
3) Date of installation
4) Reason for application
e. Tags installed as a tagout device shall be installed to prevent inadvertent or
accidental removal. The securing means shall be of sufficient strength to
prevent removal without destroying the securing means (such as a zip or
cable tie) or require the use of a tool to remove it.
f. If lockout is not feasible, tagout tags shall be secured directly on the energy
isolating device on or as close as possible to the isolation point.
g. Tags installed on a lock shall be affixed to the lock through the manufactured
eyelet.
8. OCSD Oversight
a. The OCSD Division responsible for having a contract issued to a
CONTRACTOR shall ensure that the CONTRACTOR is following District
procedures.
b. OCSD personnel shall be the first persons to place a lock and tag before the
CONTRACTOR starts work and the last to remove the lock and tag when the
CONTRACTOR completes work.
c. Group lockboxes shall be implemented by the designated OCSD Authorized
Employee when the total staff affected is greater than three (3).
d. Under no circumstance shall a CONTRACTOR lock and tag be on equipment
without being accompanied by either a OCSD Out of Service lock and tag or
a personal LTV lock, unless it is a newly constructed piece of equipment still
under the CONTRACTOR's control.
9. MOTOR VEHICLES
10. All employees driving job site motor vehicles shall have a valid driver's license for
the state in which the employee resides and for the class vehicle driven.
11. Drivers of vehicles over 26,000 pounds gross vehicle weight (GVW) are required
by Federal and State Departments of Transportation regulations to possess a
Commercial Driver's License (CDL).
12. Drivers on the project site shall obey all street and highway speed and traffic
laws.
OCSD Safety Standards 78 September 10, 2018 (Revision 8)
13. Posted speed for the plants is 15 mph but shall not drive any faster than is safe.
14. Drivers are to limit their speed to 10 mph in construction zones.
15. Drivers shall check the mechanical condition of their vehicles at least daily.
16. Drivers are required to observe the "right of way" rule. Yield to other drivers
whose driving actions demand the right-of-way or have obscured visibility.
17. Drive defensively. Anticipate what the other driver may do. Leave yourself an out.
18. Drivers shall keep a distance of AT LEAST one (1) vehicle length for each 10
miles of speed between their vehicle and the vehicle in front of them.
19. Employees driving and riding in CONTRACTOR vehicles must wear seat belts.
20. Block or chock vehicle wheels when parking on inclines.
21. All passengers in motor vehicles must be seated and within the confines of the
vehicle.
22. All vehicles must be shut off when unoccupied.
23. Pedestrians have the right of way.
24. Parking shall be in specified areas only. Do not block entrances and do not park
in reserved spaces.
25. The CONTRACTOR is responsible for the stability of any material being hauled.
26. Employees are not allowed to ride in the open bed of a pickup truck.
27. Unauthorized passengers shall not be transported in any vehicle or on any
equipment at any time.
RR. OVERHEAD UTILITIES
1. The CONTRACTOR shall identify all overhead utilities prior to the start of any
work.
2. The CONTRACTOR shall identify the voltage carried by each power line, and
identify the minimum required clearances prior to commencing work near the
line.
a. Identifications of all lines and minimum clearances shall be documented on a
site plan that is made available to all employees, subcontractors, vendors and
suppliers.
b. This site plan shall include identification of all lines that are within 42 feet of
the perimeter of the site.
c. Temporary utilities shall be added to the site plan as required by the
CONTRACTOR.
OCSD Safety Standards 79 September 10, 2018 (Revision 8)
3. Proper distances must be maintained from all overhead power lines as described
in the following table:
Power line voltage
Minimum Safe Clearance(ft)
Phase to phase(W)
50 or below 10
Above 200 to 350 20
Above 350 to 500 25
Above 500 to 750 35
Above 750 to t 000 45
4. When working less than 10 feet, power lines shall be locked out and visually
grounded.
5. Guy wires shall be delineated and protected.
SS.PERMITS
1. Unless otherwise relieved via contract provisions, each CONTRACTOR shall
obtain relevant permits pertinent to the safety of employees and operations.
2. Permits shall be available for review at the job site upon request of the
ENGINEER, OSM, or OCSD Risk Management.
3. If a bulk fuel storage tank will be used on a project then the CONTRACTOR must
obtain a Bulk Fuel permit from the local Fire Department having jurisdiction.
4. CONTRACTORs must obtain and post Cal/OSHA Activity Permits for the
following construction activities:
a. Construction of trenches or excavations which are 5 feet or deeper and into
which a person is required to descend.
b. Constructions of any building, structure, scaffolding or false work more than 3
stories high, or the equivalent height (36 feet).
c. Demolitions of any building structure or dismantling of scaffolding or false
work more than three (3) stories high, or the equivalent height (36 feet).
d. Erection or dismantling of vertical shoring systems more than three (3) stories
high, or the equivalent height (36 feet).
e. Use of fixed or mobile tower cranes.
5. OCSD also requires permits for work it considers to be high hazard; the scope of
work that requires OCSD pre-approval includes: Confined Space Entry, Use of
OCSD equipment, and Hot work, LTV for Energized Systems, Hazardous
Materials usage, Concurrent/Dual Employer Work Activities, and Spray Painting.
TT.PERSONAL PROTECTIVE EQUIPMENT
1. The CONTRACTOR shall ensure that employees are trained in the proper use,
care and sanitation, and limitations of Personal Protective Equipment (PPE) in
accordance with applicable OSHA Standards and manufacturer's instructions
and recommendations.
OCSD Safety Standards 80 September 10, 2018 (Revision 8)
2. CONTRACTORs are required to assess the workplace to determine if hazards
that require the use of personal protective equipment are present or are likely to
be present.
3. Employers must select and have affected employees use properly fitted personal
protective equipment (PPE) suitable for protection from existing hazards.
4. Employees must wear hard hats complying with or exceeding the requirements
of ANSI Z89.1-2014 while on the job site. "Cowboy" and similar novelty hard hats
are not permitted.
5. Each CONTRACTOR is responsible to supply required personal protective
equipment to their employees.
6. Safety glasses shall be worn by all personnel always while on the project.
7. All safety glasses, goggles, and face shields must meet or exceed the
requirements of ANSI Z87.1-2015.
8. The addition of side shields to prescription safety glasses is not permitted unless
the side shields meet the ANSI standards.
9. Face shields must be worn in conjunction with safety glasses when grinding,
chipping, jack hammering, and power sawing, or conducting other tasks that
involve serious face/eye hazards.
10. Respiratory, hearing, face, skin, and hand protection are required for any
applicable areas and operations on the job site.
11. Employees who are required to wear respiratory protection must receive a
medical assessment of their physical ability to wear the equipment, be properly fit
tested, and be trained in the use, care, maintenance, and limitations of the
respiratory device.
a. The CONTRACTOR must be able to show how respiratory protection was
determined to provide adequate protection to employees by either industrial
hygiene data or representative data from a previous project.
12. Tennis shoes, running shoes, casual street shoes, sandals or shoes made of
other thin material shall not be worn by CONTRACTOR employees on the job
site.
13. CONTRACTOR employees shall wear protective footwear that meets the
requirements of ASTM F2413-2017. ASTM numbers must be legible on the
tongue or insides of shoes. The footwear shall provide impact, compression and
electrical hazard resistant, be non-conducting, and puncture resistant, as
required per site-specific hazards and trade.
14. High visibility vests are required by all employees always. Class III yellow vests
with reflective striping are required for night work or work in roadways that are
under California Department of Transportation jurisdiction.
OCSD Safety Standards 81 September 10, 2018 (Revision 8)
15. In multi-employer worksites, CONTRACTOR/OCSD must comply with the Other
CONTRACTOR/OCSD safety standards, whichever is most stringent.
UU. POSTING REQUIREMENTS
1. The CONTRACTOR shall be required to construct a weatherproof job site
bulletin board. Federal and State regulations require CONTRACTORs to
conspicuously display all required posters at locations where employees report
each day.
2. At minimum, the following items shall be posted:
a. Industrial Welfare Commission's Order Regulating Wages, Hours, and
Working Conditions
1) Pay Day Notice
2) OSHA"Job Safety and Health Protection"
3) Employer's "Code of Safe Practices" / Safety Rules
4) Discrimination in Employment is Prohibited by Law
5) Sexual Harassment Poster
6) Americans with Disabilities Act (ADA)
7) Notice of Compensation Carrier
8) Notice to Employees of Unemployment Insurance and Disability
Insurance
9) Cal/OSHA Operating Rules for Industrial Trucks
10)Emergency Telephone Numbers
W.POWDER-ACTUATED TOOLS
1. Powder-actuated tools must meet or exceed the requirements of ANSI A10-
3.1977.
2. Only trained workers holding a valid Operator's card can use a powder-actuated
tool.
3. Containers for powder-actuated tools must be lockable and bear the label
POWDER-ACTUATED TOOL on the outside. The container must be kept under
lock and key storage. The following must be provided with each tool:
a. Operating and service manuals.
b. Power load chart.
c. Inspection-Service record.
d. Repair and servicing tools.
OCSD Safety Standards 82 September 10, 2018 (Revision 8)
4. Eye or face protection is required for Operators and assistants.
5. Tools must be inspected prior to use. Defective tools must not be used.
6. Powder-actuated tools must not be left unattended.
7. Powder-actuated tools must be unloaded if work is interrupted. Tools must not
be loaded until ready for use.
8. On misfire, the tool must be held in place for thirty (30) seconds.
9. Misfires shall be placed in a can of water.
10. Different power loads must be kept in separate compartments.
11. Warning signs must be posted bearing the words: "POWDER-ACTUATED
TOOLS IN USE" within 50 feet of the point of use.
WW. PUBLIC PROTECTION PLAN
1. The CONTRACTOR shall develop a Public Protection Plan prior to the
commencement of work. The Public Protection Plan shall be reviewed and
revised as necessary throughout the project.
a. The Plan shall be in writing and available at the job site for review upon
request.
b. For the purposes of this section, "Public" refers to parties not involved in the
execution of work related to this construction project.
2. The Public Protection Plan shall include following components:
a. Policy statement
b. Assignment of responsibilities
c. Identification of existing and predictable public concerns
d. Provisions to monitor and inspect the implementation of the provisions of the
Public Protection Plan
e. Provisions for incident investigation
f. Hazard abatement procedures
3. The Public Protection Plan shall consider at minimum the following items as they
apply to the project:
a. Noise
b. Dust, Fumes, Mists, Smoke, Vapors, Odors
c. Traffic Hazards
d. Pedestrian and Bicyclist Hazards
e. Radiation (including lasers, x-rays, and welding rays)
f. Machinery and Vehicles
g. Falling Objects
OCSD Safety Standards 83 September 10, 2018 (Revision 8)
h. Wind-Borne Objects
i. Security
j. Utilities
k. Hazardous Materials and Hazardous Substances (including use and storage)
I. Response to Incidents Involving the Public
m. Public Demonstrations or Protests
XX.SAN ITATI O N
1. The CONTRACTOR must provide in a clean and sanitary condition:
a. All potable water for drinking,
b. Adequate toilet facilities and wash facilities,
c. Hand wash facilities as required by the Safety Data Sheet or state standards
d. Appropriate containers for disposal of garbage,
2. A minimum of one (1) separate toilet facility shall be provided for each twenty
(20) employees or fraction thereof of each sex.
3. Toilet facilities shall be kept clean, maintained in good working order, designed
and maintained in a manner that will assure privacy, and provided with an
adequate supply of toilet paper.
4. Employees shall not drink the plant water or other liquids involved with the
treatment process.
YY.SCAFFOLDS
1. Scaffolds shall be erected, moved, dismantled or altered only under the
supervision and direction of a Competent Person qualified in scaffold erection,
moving, dismantling or alteration.
2. CONTRACTORs shall provide a copy of the competent person evaluation and
the Competent Person will sign off on scaffolds that are erected prior to use.
3. The CONTRACTOR shall have a Competent Person determine the feasibility
and safety of providing fall protection for employees erecting or dismantling
supported scaffolds. Fall protection is required for employees erecting or
dismantling supported scaffolds where the installation and use of such protection
is feasible and does not create a greater hazard.
4. The CONTRACTOR shall have each employee who performs work while on a
scaffold trained by a person qualified in the subject matter to recognize the
hazards associated with the type of scaffold being used and to understand the
procedures to control or minimize those hazards. The training shall include the
following topics, as applicable:
a. The nature of any electrical hazards, fall hazards, and falling object hazards
in the work area,
b. The correct procedures for dealing with electrical hazards
OCSD Safety Standards 84 September 10, 2018 (Revision 8)
c. The correct procedures for erecting, maintaining, and dismantling the fall
protection and falling object protection systems being used
d. The proper use of the scaffold, including the proper handling of materials on
the scaffold
e. The maximum intended load and the load-carrying capacities of the scaffold
f. Any other pertinent procedures or safety requirements
5. The CONTRACTOR shall have each employee who is involved in erecting,
disassembling, moving, operating, repairing, maintaining, or inspecting a scaffold
trained by a Competent Person to recognize any hazards associated with the
work in question. The training shall include the following topics, as applicable:
a. The nature of scaffold hazards
b. The correct procedures for erecting, disassembling, moving, operating,
repairing, inspecting and maintaining the type of scaffold in question
c. The design criteria, maximum intended load-carrying capacity, and intended
use of the scaffold
d. Any other pertinent procedures or safety requirements.
6. When the CONTRACTOR has reason to believe that an employee lacks the skill
or understanding needed for safe work involving the erection, use or dismantling
of scaffolds, the CONTRACTOR shall retrain each such employee so that the
requisite proficiency is regained.
7. Handrails, midrails and toeboards are required on all scaffolds over six (6)feet
high.
8. If the guardrail system is incomplete or missing, personal fall protection is
required.
9. A ladder or other acceptable means for access must be provided.
10. Wheels must be locked on rolling scaffolds before use.
11. There is no riding of manually propelled scaffolds.
12. All connections, including casters, on rolling scaffolds shall be pinned.
13. The CONTRACTOR must keep the platform load within the safe platform work
load limit.
14. Scaffolds must be erected level on a firm base. When the scaffold is resting on
earth or other such material, the uprights shall rest on and be secured to the
equivalent of a 2-inch by 10-inch by 10-inch wood base.
15. Suspended scaffolds must have adequate anchorage points. Occupants shall
have a full body harness, lifeline and deceleration device that must be attached
to a separate anchorage point than that of the scaffold prior to stepping out onto
any suspended scaffold over 10 feet per OSHA...
OCSD Safety Standards 85 September 10, 2018 (Revision 8)
16. Scaffold planks must be laid tight and secured to prevent movement. Planks
must overlap between 6 and 12 inches over the scaffold supports.
17. A stair tower or built-in stair/ladder system shall be provided for access to all
scaffolds four frames or more in height.
18. All scaffolds shall be inspected and tagged to identify that they meet the
requirements for use by a Competent Person prior to initial use, before each
work shift, and after any event that could affect the structural integrity or safety of
the scaffold. Scaffolds that are not tagged shall not be used.
ZZ.ERECTION
1. No building, structure, or part thereof, or any temporary support shall be loaded
more than its designed capacity.
2. Trusses and beams shall be braced laterally and progressively during
construction to prevent buckling or overturning.
3. During placing of structural members, the load shall not be released from the
hoisting line until the members are secured with not less than two (2) bolts drawn
up wrench tight.
4. Where skeleton steel is being erected, a tightly planked and substantial floor
shall be maintained within two (2) stories or 30 feet, whichever is less, below and
directly under that portion of each tier of beams on which any work is being
performed.
5. When connecting beams at the periphery or interior of a building or structure
where the fall distance is greater than six (6) feet, the Connector shall be
provided with and use appropriate personal fall protection equipment in
accordance with OSHA requirements.
a. Connector means an employee who, working with hoisting equipment, is
placing and connecting beams or other structural members.
b. When performing work other than connecting, Employees shall be provided
and use personal fall protection equipment in accordance with OSHA
requirements where the fall distance is greater than six (6) feet.
6. Open web steel joists shall not be placed on any structural steel framework
unless such framework is safely bolted or welded.
7. Containers shall be provided for storing or carrying rivets, bolts, and drift pins,
and secured against accidental displacement when aloft.
8. When bolts or drift pins are being knocked out, means shall be provided to keep
them from falling.
9. Impact wrenches shall be provided with a locking device for retaining the socket.
10. Connections of equipment used in plumbing-up shall be properly secured.
11. Turnbuckles shall be secured to prevent unwinding while under stress.
OCSD Safety Standards 86 September 10, 2018 (Revision 8)
12. Plumbing-up guys shall be removed only under the supervision of a Competent
Person.
13. Employees working above grade or any surface and exposed to protruding
reinforcing steel or other similar projections shall be protected against the hazard
of impalement using guardrails, or approved fall protection systems, or protective
covers.
14. Exposed edges of all temporary planked or temporary metal decked floors at the
periphery of the building, or at interior openings, such as stairways and elevator
shafts shall be protected by a single 3/8-inch minimum diameter wire rope
located between 42 and 45 inches above design finish floor height. Midrail
protection shall be installed at the completion of the installation of decking.
15. Employees shall be trained in accordance with applicable OSHA standards and
project-specific requirements.
AAA.TAR AND MELTING POTS
1. Any melting chamber must be vented and must have a working thermometer.
2. No melting pots or tar kettles may be located on roof surfaces. All melting pots
must be on the ground outside, and at least 25 feet from any building.
3. Pipelines shall be adequately braced or supported to prevent collapse.
4. Barricades must be provided when hot liquids are present overhead on a roof or
upper floor.
5. Buckets containing hot asphalt or pitch shall not be carried on ladders.
6. A fire extinguisher shall be kept near each kettle in use. Extinguisher capacity
shall be at least:
a. Less than 150-gallon kettle — &B.C.
b. 150 to 350-gallon kettle— 16:B.C.
c. Larger than 350-gallon kettle — 20:B.C.
7. At a minimum, an 8: BC fire extinguisher shall be kept near each kettle in use.
8. Kettle and tanker pumps shall be provided with a means of stopping the flow of
hot asphalt or pitch manually from the rooftop in emergencies.
9. Pumper pipelines shall be securely fastened at rooftop and shall not be
supported by ladders used for access.
BBB.WARNING SIGNS
1. The CONTRACTOR shall post site access and warning signage, including
emergency contact information, in accordance with applicable requirements.
2. Project employees shall obey all warning signs.
OCSD Safety Standards 87 September 10, 2018 (Revision 8)
3. Signage shall be maintained in legible condition, and cleaned or replaced as
necessary to maintain legibility.
4. All CONTRACTOR-installed warning signs, signals and barricades must be
removed when the hazard no longer exists.
5. The CONTRACTOR shall monitor conditions to ensure timely and accurate
removal of these devices.
CCC.WORK ZONE TRAFFIC CONTROL
1. The CONTRACTOR shall establish work area protection zones necessary to
protect employees and the public when work is performed in areas where
pedestrians or vehicles have access.
2. All employees in work zones shall wear Class II (for Class I and Class II
exposures) or Class III reflectorized garments in accordance with the
requirements of the U.S. Department of Transportation Manual on Uniform Traffic
Control Devices (MUTCD).
3. Traffic control shall be established in compliance with the MUTCD, State and
local traffic control regulations, the WATCH Handbook (where referenced by
contract), or other contract-referenced documents/standards and approved by
the agency having jurisdiction.
4. The CONTRACTOR shall establish Work Area Protection in consideration of the
location of the worksite, pedestrian and traffic conditions, and the time of day
(daylight or dark).
5. The CONTRACTOR shall ensure adequate protection to passing vehicles on a
roadway by providing a Flagger when barricades, signs and signals may be
insufficient.
6. When placing or removing Work Area Protection, the Employee shall:
a. Be consistently alert to traffic conditions.
b. Face oncoming traffic.
c. Wear proper personal protection (e.g. traffic warning vest, hard hat, eye
protection).
7. Place the initial warning sign (e.g., Construction Ahead) first and remove last.
8. Work zone sites must be made safe for pedestrians by using:
a. Rope or vinyl warning tape.
b. Fencing or other barricades.
c. Cones and signs.
d. Pedestrian crossings (designated and painted).
e. Other appropriate means, methods and devices.
OCSD Safety Standards 88 September 10, 2018 (Revision 8)
9. All night work requires adequate illumination to light the work area and warn
public vehicular traffic.
10. For night work, the illumination used to light the work area shall be aimed such
that it does not create glare for, or blind, the public driving through the work zone.
11. The CONTRACTOR shall ensure adequate protection to passing vehicles on a
roadway by providing a Flagger when barricades, signs and signals may be
insufficient.
DDD.FLAGGING OPERATIONS
1. Flagging Operations shall be conducted in accordance with the following unless
a more specific standard applies.
2. Flaggers shall be trained in the proper fundamentals of flagging (signaling) traffic
before being assigned as Flaggers.
3. The Flagger must be protected and the motorist forewarned by use of warning
signs and cones.
4. Use cones before the Flaggers position to mark the traffic lane.
5. The use of high visibility orange or Class III yellow vests shall be required to all
Flaggers.
6. During the hours of darkness, the Flaggers shall be outfitted with a reflectorized
garment, and the Flagger's position shall be illuminated.
7. To Stop Traffic - The Flagger shall face traffic and hold the stop paddle in a
vertical position at arm's length.
8. When It Is Safe for Traffic to Proceed - The Flagger shall stand parallel to the
traffic movement, and with the slow paddle held in a vertical position at arm's
length.
9. Flags shall be a minimum of 18" x 18" in size, and orange in color.
EEE. PLATE BRIDGING
1. Trenches, excavations, or other surface openings or significant depressions must
be covered with a bridge plate to permit safe and unobstructed flow of traffic.
2. Bridging plates must be secured from movement by a holding device(s) such as
cleats, angles, bolts, tack welding, etc.
3. Bridging plates must be installed to produce a minimum amount of noise and be
recessed or have appropriate asphalt tapers at edges, per present agency or
requirements.
4. Bridging plates must extend a minimum of one foot beyond the edges, with
pavement materials feathering the edges for a reasonably smooth transition and
installed in accordance with manufacturer/engineer instructions.
OCSD Safety Standards 89 September 10, 2018 (Revision 8)
5. Warning signs shall be posted when steel plates are used in a travel path.
6. Refer to the WATCH Manual (where applicable)for specific requirements.
FFF. WORKING AROUND WATER
1. Where the CONTRACTOR's or Subcontractor's employees are not protected
from falling into water by railing, netting, or body positioning devices the following
safety devices shall be provided for and used by employees at those locations
where the danger of drowning exists.
2. Personal Flotation Devices (PFD). Any employee who has the potential for falling
into water shall be required to wear U. S. Coast Guard approved personal
flotation devices that are marked or labeled Type I PFD, Type II PFD, or Type III
PFD, or a U.S. Coast Guard approved Type V PFD that is marked or labeled for
use as a work vest for commercial use or for use on vessels.
3. Ring Buoys. U. S. Coast Guard approved 30-inch ring buoys with at least 150
feet of 600-pound capacity line shall be readily available for emergency rescue
operations. Distance between ring buoys shall not exceed 200 feet.
4. Lifesaving Boats. One or more lifesaving boats, either manually or power-
operated, shall be provided and readily accessible always. Lifesaving boats shall
be properly maintained, ready for emergency use and equipped with oars and
oarlocks attached to the gunwales, boathook, anchor, ring buoy with 50 feet of
600-pound capacity line and two (2) life preservers. Oars are not required on
boats that are powered by an inboard motor.
5. Where, because of swift current, lifeboats cannot be used, a line shall be
stretched across the stream with tag lines or floating planks trailing in the water
at intervals not to exceed 6 feet. If this is impracticable, some other arrangement
for providing effective life lines near the water surface shall be provided.
GGG. USE OF X-RAY
1. If X-Ray is utilized for any part of the project, OCSD must be notified at least two
(2) weeks prior to the use of X-Ray. The area in question shall be isolated prior to
any X-Ray use.
2. OCSD may require all X-Ray work to occur during afterhours to minimize
exposure of OCSD employees. Proper warning signs and delineation will be
required.
OCSD Safety Standards 90 September 10, 2018 (Revision 8)
VI. DEFINITIONS
The following definitions may not reflect the actual titles and definitions in use by all entities on
this project and do not have any force or effect beyond their use in the Safety Standards. Due
to such differences in nomenclature among Owners and CONTRACTORs, the following are
used throughout the Safety Standards to establish the functional framework for the Safety
Program.
Alternate CONTRACTOR Safety Manager (ACSM). Individual meeting the same
requirements of the CSM that assumes the role of the CSM on a temporary basis.
Alternate CONTRACTOR Safety Representative (ACSR). Individual meeting the same
requirements of the CSR that assumes the role of the CSR on a temporary basis Authorized
Person.
Authorized Representative. The Orange County Sanitation District's Authorized
Representative to act on behalf of OCSD on a project.
Competent Person. One who can identify existing and predictable hazards in the
surroundings or working conditions which are unsanitary, hazardous, or dangerous to
employees, and who has authorization to take prompt corrective measures to eliminate
them.
CONTRACTOR. The individual, partnership, joint venture, corporation, or other combination
thereof, identified as such in the Contract, and referred to throughout the Contract
Documents as if singular in number and who directly contracts with OCSD. The term
"CONTRACTOR" means the CONTRACTOR or its authorized representative. For these
Standards, the term "CONTRACTOR" will also include the definition of Service Vendor.
CONTRACTOR Project Manager (CPM). The senior on-site management person for the
CONTRACTOR with responsibility for execution of the contract, including compliance with
the Safety Standards. In some cases, the actual on-site representative may be a
Superintendent or a Foreman. In such cases, this is the applicable person when the CPM is
referenced. The CPM is responsible for the ongoing implementation and enforcement of the
CONTRACTOR's Site-Specific Safety Program.
CONTRACTOR Project Superintendent (CPS). The senior on-site Superintendent for the
CONTRACTOR with responsibility for execution of the contract, including compliance with
the Safety Standards. In some cases, the actual on-site representative may be an Assistant
Superintendent or a Foreman. In such cases, this is the applicable person when the CPS is
referenced. The CPS is responsible for and accountable for the ongoing implementation
and enforcement of the CONTRACTOR's Site-Specific Safety Program.
CONTRACTOR Safety Manager (CSM). Specific CONTRACTORs who are responsible for
managing a project of 100 or more construction workers shall have a full-time
CONTRACTOR Safety Manager assigned to the project, to carry out the duties as described
in this document. The CONTRACTOR Safety Manager shall have no other duties other
than safety (dedicated), regardless of the number of employees on site. In the absence of a
contract safety manager, at a minimum the CONTRACTOR will be responsible for having a
CONTRACTOR Safety Representative (CSR) assigned to the project. In addition, the
owner reserves the right to require the CONTRACTOR to supply CSM if the CONTRACTOR
demonstrates the inability to manage safety in accordance with the Cal/OSHA and OCSD
Safety Standards.
OCSD Safety Standards 91 September 10, 2018 (Revision 8)
CONTRACTOR Safety Representative (CSR). CONTRACTOR employee assigned safety
responsibilities of implementing the CONTRACTOR's Safety program and Injury and Illness
Prevention Program, including ongoing identification and correction of hazards for shift work
and distinct work locations as required. The CSR reports to the CSM. Additional SSR
personnel shall cover shift work and distinct work locations as required. The CONTRACTOR
can delegate the CSR duties to an on-site Field Supervisor. CSR responsibilities cannot be
delegated to an office or staff employee.
Control of Hazardous Energy (LOTO). The process of isolating energy sources (thermal,
electrical, pneumatic, gravity, chemical, and hydraulic) to prevent employees from being
exposed to unexpected release of energy by using a lock and tag to prevent the energy
releases. Also referred to as Lockout Tagout (LOTO).
ENGINEER. OCSD's Director of Engineering or designee.
Foreman. The first line supervision or lead for a CONTRACTOR.
Hazardous Area Classification. A method of evaluating a location or process for any risks
(hazards) of explosion or fire that substances located there may be present and determining
how best to minimize those risks for all probable circumstances that may be encountered.
The location is divided up (that is, classified) into areas by risk level. Each area is assigned
specific ventilation and electrical installation requirements. Areas with the highest risk level
will have the most specialized requirements.
Injury and Illness Prevention Plan (IIPP). The Injury and Illness Prevention Plan (IIPP) is a
basic written workplace safety program. Title 8 of the California Code of Regulations
(TBCCR) section 3203 requires every employer to develop and employ an effective IIPP.
INSPECTOR. The individual(s) designated by the ENGINEER as the field Project
representative with delegated authority to enforce the requirements of the Contract
Documents, subject to the approval of the General Manager.
Job Site Safety Analysis (JSSA). A briefing to orient the CONTRACTOR to general
hazards at the work location, identify OCSD expectations for safety performance, review
emergency notification capabilities, and discuss CONTRACTOR activities that may pose a
hazard to OCSD employees, visitors and other CONTRACTORs.
Job Hazard Analysis (JHA). An activity specific analysis that is completed for tasks such
as confined space entry, hot-work, hazardous materials usage, and other activities required
by the Contract Documents.
Non-Compliance. Is any violation, failure to comply, non-conformance, or infraction of the
standards specified in these Safety Standards, or of any regulations to include State and
Federal OSHA, DOT, NFPA, Building Codes, Fire Codes, and local ordinances.
OSHA. OSHA as used in the context of these Safety Standards refers to the State or
Federal agency with jurisdiction over workplace occupational safety and health at the project
site.
Owner. Orange County Sanitation District, the entity for which this project is being
performed.
OCSD Safety Standards 92 September 10, 2018 (Revision 8)
Owner Authorized Representative. The Owner's Employee or agent with overall
responsibility for the project.
Owner Safety Manager (OSM). The Owner's Employee or agent with overall responsibility
for the implementation of the Owner's Safety Program, including the OCSD Safety
Standards.
Qualified Person, Attendant or Operator. A person designated by the employer who by
possession of a recognized degree, certificate, or professional standing, or who, by
extensive knowledge, training and experience, has successfully demonstrated his/her ability
to solve or resolve problems relating to the subject matter, the work, or the project.
Service Vendor. Any group, company or supplier providing non-construction related goods
and services to the OCSD. All Service Vendors will be required to adhere to these
Standards and the OSHA and Cal/OSHA General Industry Safety Orders.
Site-Specific Safety Program (SSSP). The Employer's Site-Specific Safety Program
prepared in accordance with the requirements of this document and the Contract.
Subcontractor. One who is licensed pursuant to California Business and Professions Code,
Section 7000 et. seq., and who contracts directly with the prime CONTRACTOR or with
another Subcontractor to perform some part of the Work. A Subcontractor does not have
any direct contract with OCSD related to the Work.
Subcontractor Project Manager (SPM). The senior on-site management person for the
Subcontractor with responsibility for execution of the contract, including compliance with the
OCSD Safety Standards. In some cases, the actual on-site representative may be a
Superintendent or a Foreman. In such cases, this is the applicable person when the SPM is
referenced. The SPM is responsible for and accountable for the ongoing implementation
and enforcement of the Subcontractor's Site-Specific Safety Program.
Subcontractor Project Superintendent (SPS). The senior on-site management person for
the Subcontractor with responsibility for execution of the contract, including compliance with
the OCSD Safety Standards. In some cases, the actual on-site representative may be an
Assistant Superintendent or a Foreman. In such cases, this is the applicable person when
the SPS is referenced. The SPS is responsible for and accountable for the ongoing
implementation and enforcement of the Subcontractor's Site-Specific Safety Program.
Subcontractor Safety Manager (SSM). A dedicated full-time Subcontractor Employee
assigned safety responsibilities for the project for Subcontractors having one hundred (100)
or more employees. The SSM has the same responsibilities for safety for the Subcontractors
that the CSM has for the CONTRACTOR.
Subcontractor Safety Representative (SSR). CONTRACTOR Employee assigned safety
responsibilities of implementing the CONTRACTOR's Injury and Illness Prevention Program,
including ongoing identification and correction of hazards for shift work and distinct work
locations as required. The SSR reports to the SPM. Additional SSR personnel shall cover
shift work and distinct work locations as required. The Subcontractor can delegate the SSR
duties to an on-site Field Supervisor. SSR responsibilities cannot be delegated to an office
or staff employee.
Superintendent. A management representative for the CONTRACTOR who oversees a
project.
OCSD Safety Standards 93 September 10, 2018 (Revision 8)
VII. ACRONYMS
The following acronyms may not reflect the actual acronyms in use by all entities on this project
and do not have any force or effect beyond their use in the Safety Standards. Due to such
differences in nomenclature among Owners and CONTRACTORs, the following are used
throughout the Safety Standards to establish the functional framework for the Safety Program.
ACM Asbestos-Containing Material
ACSM Alternate CONTRACTOR Safety Manager
ACSR Alternate CONTRACTOR Safety Representative
ANSI American National Standards Institute
CDL Commercial Driver License
CPM CONTRACTOR Project Manager
CPR Cardiopulmonary Resuscitation
CPS CONTRACTOR Project Superintendent
CSM CONTRACTOR Safety Manager
CSR CONTRACTOR Safety Representative
EPA Environmental Protection Agency
GVW Gross Vehicle Weight
HEPA High Efficiency Particulate Air
JHA Job Hazard Analysis
JSSA Job Site Safety Analysis
LBP Lead-Based Paint
LEL Lower Explosive Limit
LTV Lock-Tag-Verify
MUTCD Manual on Uniform Traffic Control Devices
NFPA National Fire Protection Association
OCSD Orange County Sanitation District
OSHA Cal/OSHA and/or Federal OSHA (refer to context)
OSM Owner Safety Manager
PACM Presumed Asbestos-Containing Material
OCSD Safety Standards 94 September 10, 2018 (Revision 8)
PPE Personal Protective Equipment
RPM Revolutions Per Minute
SCAQMD South Coast Air Quality Management District
SDS Safety Data Sheet
SPM Subcontractor Project Manager
SPS Subcontractor Project Superintendent
SSR Subcontractor Safety Representative
SSSP Site-Specific Safety Program
USDOT United States Department of Transportation
WATCH Work Area Traffic Control Handbook
OCSD Safety Standards 95 September 10, 2018 (Revision 8)
oJ�V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-668 Agenda Date: 11/6/2019 Agenda Item No: 7.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
Receive and file the Capital Improvement Program Contract Performance Report for the period
ending September 30, 2019.
BACKGROUND
The Capital Improvement Program involves awarding and managing many construction and
consulting contracts. In 2008, the Orange County Sanitation District (Sanitation District) Board of
Directors began awarding contingencies along with construction and consulting contracts and
amendments for consulting contracts up to the amount of the approved contingency. This practice
reduces administrative costs, expedites resolution of project issues that arise, helps avoid Contractor
delay claims, and facilitates efficient management of many contracts.
The Capital Improvement Program Contract Performance Report summarizes construction and
consulting contract performance and activities for the quarter ending September 30, 2019. This
report is updated quarterly.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Capital Improvement Program Contract Performance Report for the period ending September
30, 2019
Orange County Sanitation District Page 1 of 1 Printed on 10/28/2019
powered by LegistarTM
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
� THE EN
DATE: October 22, 2019
TO: Orange County Sanitation District
Board of Directors
FROM: James D. Herberg, General Manager
Through: Kathy Millea, Director of Engineering
This report summarizes the status, activities, and performance of public works
construction contracts and consultant agreements. This report also identifies the names
and status of projects being performed under master budgets for planning studies,
research, small construction projects, O&M capital projects, and information technology
projects.
Table of Contents
Part 1 — Construction Contracts page 2
Active Construction Contracts
Construction Contracts Closed in Last Quarter
Cumulative Change Order Rates — Closed Construction Contracts
Part 2 — Engineering Services Agreements page 6
Active Engineering Services Agreements
Active Task Orders by Master Agreement
Part 3 - Master Budget Projects page 10
Planning Studies Status Report
Research Program Status Report
Small Construction Projects Program Status Report
Information Technology Capital Program Status Report
Operations and Maintenance Capital Program Status Report
Part 4 - Supplemental Engineering Services Contract page 16
Supplemental Engineering Services Contract Status
Supplemental Engineering Services Contract Labor Summary
Page 1
"`" SA"" /°a ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
TM1,s THE E
PART 1 - CONSTRUCTION CONTRACTS
Table 1 lists the construction contracts active as of September 30, 2019. The graph below
shows the number and total value of projects broken down plant and collections.
Active Construction Contracts
Plant Projects Collections Projects
21 Contracts 2 Contracts
$349 million $61 million
Three construction contracts were closed in this quarter, as listed in Table 2.
Page 2
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30,2019
Table 1-Active Construction Contracts
Current
Award Board Award Contract Original Current Contingency Contingency
Project/Contract Contractor Date Amount Change Orders Amount Contingency Contingency Used Remaining
2-41-8 SARI Rock Stabilizers Removal
2-41-8 SARI Rock Stabilizers Removal Griffith Company 09/26/2018 $2,809,082 $0 $2,809,082 10.0% 10.0% 0.0% 10.0%
2-72 Newhope-Placentia Trunk Replacement
2-72B Newhope-Placentia Trunk Replacement,Segment B OHL USA,INC. 06/15/2018 $58,242,000 $0 $58,242,000 6.5% 6.5% 0.0% 6.5%
J-117 Ocean Outfall System Rehabilitation
J-117A Interplant Effluent Pipeline Rehabilitation Shimmick Construction Co.,Inc. 08/07/2017 $12,609,012 $635,038 $13,244,050 8.0% 8.0% 5.0% 3.0%
J-117B Outfall Low Flow Pump Station Shimmick Construction Co.,Inc. 12/19/2018 $90,200,000 $18,542 $90,218,542 8.0% 8.0% 0.0% 8.0%
J-126 Safety Improvements Program
J-126AH Hot Surfaces Insulation P1/P2/Bay Bridge PS/Slater PS Amtek Construction 01/30/2018 $452,757 $0 $452,757 10.0% 10.0% 0.0% 10.0%
J-126BFG Lights,Ladder and Walkway Hazards Amtek Construction 09/26/2017 $557,759 $0 $557,759 10.0% 10.0% 0.0% 10.0%
J-126C NFPA 820 HVAC and Electrical Improvements MMC,Inc. 03/05/20191 $469,000 $0 $469,000 10.0% 10.0% 0.0% 10.0%
J-1261 Exit Signs Exit Lights Electrical Disconnects Gas Helix Electric 09/26/2018 $881,800 $0 $881,800 10.0% 10.0% 0.0% 10.0%
Detection
J-126JK Stairs,Hatches,Walkway Hazards,Ladders,Guardrails, Olsson Construction,Inc. 10/24/2018 $3,637,601 $0 $3,637,601 10.0% 10.0% 0.0% 10.0%
Roof Fall Protection
J-126PQ Ladders,Hatches,Roof Fall Protection Tharsos,Inc. 10/24/2018 $786,000 $0 $786,000 10.0% 10.0% 0.0% 10.0%
J-126L Various IQA Construction 06/06/2018 $212,700 $0 $212,700 10.0% 10.0% 0.0% 10.0%
M-FE Small Construction Projects Program
FE14-05 Plant No.1 Fleet Services UST Leak Remediation Engineering/Remediation 01/23/2019 $648,675 $0 $648,675 20.0% 20.0% 0.0% 20.0%
CD Resources Group,Inc.
C(]
CD FE15-07 Secondary Treatment and Plant Water VFD Helix Electric 03/28/2018 $1,797,000 $23,562 $1,820,562 10.0% 10.0% 1.3% 8.7%
Ca Replacement at Plant 1
FE17-05 Plant 1 ICS Network Extension RP Controls 06/26/2019 $321,889 $0 $321,889 10.0% 10.0% 0.0% 10.0%
FE16-06 Fuel Cell Facilities Demolition MMC,Inc. 07/24/2019 $474,000 $0 $474,000 10.0% 10.0% 0.0% 10.0%
P2 Secondary Clarifier Repairs(AS Plant)
MP-248 P2 Secondary Clarifier Repairs(AS Plant) W.M.Lyles Company 06/26/2019 $3,048,000 $0 $3,048,000 10.0% 10.0% 0.0% 10.0%
P1-101 Sludge Dewatering and Odor Control at Plant 1
P1-101 Sludge Dewatering and Odor Control at Plant 1 WM Lyles Company 11/28/2012 $126,908,300 $12,490,741 $139,399,041 3.0% 11.5% 9.8% 1.7%
P1-115 Title 24 Access Compliance and Building Rehabilitation Project
P1-115B Rehabilitation of Fleet Services Building,Building 8 and CDC Engineering&Technology 09/11/2017 $2,235,563 $39,175 $2,274,738 10.0% 10.0% 1.8% 8.2%
Paving Area
P1-129 Return Activated Sludge Piping Replacement at Activated Sludge Plant No.1
P1-129 Return Activated Sludge Piping Replacement at Abhe&Svoboda,Inc. 07/24/2019 $6,863,092 $0 $6,863,092 10.0% 10.0% 0.0% 10.0%
Activated Sludge Plant No.1
P2-130 Consolidated Demolition and Utility Improvements at Plant 2
P2-110 Consolidated Demolition and Utility Improvements at Flatiron West Inc 02/09/2017 $16,730,000 $901,017 $17,631,017 8.0% 8.0% 5.4% 2.6%
Plant 2
P2-123 Return Activated Sludge Piping Replacement at Plant 2
P2-123 Return Activated Sludge Piping Replacement at Plant 2 Shimmick Construction Co.,Inc. 9/4/2019 $6,042,111 $0 $6,042,111 10.0% 10.0% 0.0% 10.0%
P2-92 Sludge Dewatering and Odor Control at Plant 2
P2-92 Sludge Dewatering and Odor Control at Plant 2 Shimmick Construction Co.,Inc. 01/12/2015 $49,850,000 $1,705,893 $51,555,893 5.0% 6.0% 3.4% 2.6%
P2-98 Primary Treatment Rehabilitation at Plant 2
P2-98B B/C-Side Primary Clarifiers Interim Repair at Plant 2 Myers&Sons Construction,LLC 01/23/2019 $8,665,000 $0 $8,665,000 10.0% 10.0% 0.0% 10.0%
Total $394,441,341 $15,813,968 $410,255,309
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30,2019
Table 2-Construction Contracts Closed in Last Quarter
Date Board Award Final Contract Original Current Contingency Unused
Project/Contract Contractor Closed Award Date Amount Change Orders Amount Contingency Contingency Used Contingency
6-17 District 6 Trunk Sewer Relief
6-17 District 6Trunk Sewer Relief Charles King Company,Inc. 09/17/2019 11/01/2016 $3,699,301 $495,360 $4,194,661 10.0% 20.0% 13.4% 6.6%
M-FE Small Construction Projects Program
FE15-10 East Lido Force Main Rehabilitation Charles King Company,Inc. 09/17/2019 09/07/2017 $1,389,000 $70,170 $1,459,170 10.0% 10.0% 5.1% 4.9%
P2-92 Sludge Dewatering and Odor Control at Plant 2
P2-92A Truck Loading Bay Odor Control at Plant 2 Kiewit Infrastructure West 08/20/2019 01/09/2017 $3,304,000 $367,733 $3,671,733 10.0% 14.0% 11.1% 2.9%
Co.
Total $8,392,301 $933,263 $9,325,564
N
CD
CD
A
"`" SA"" /°a ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
TM1,s THE E
When the Sanitation District Board awards a construction contract, a contingency is also
approved which allows the General Manager to approve contract change orders up to the
amount of the contingency. One of the purposes of this report is to document how that
contingency is managed and how much of the contingency is utilized. A project's change
order rate can only be documented when the work is complete. As such, the change
order performance charts in this report are based only on projects closed since the Board
began approving contingencies in 2008. The following chart shows how cumulative
change order rates have changed for plant, collections, and all contracts since the
contingency system was implemented.
Cumulative Change Order Rates - Closed Construction Contracts
14.0% All
12.0% ` Collections
Plant
10.0% 1
8.0% _
6.0% /
f J
4.0% ---------
2.0% _—
0.0%
r, 00 Ql O -4 N M Ln l0 r� 00 M
Page 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
� THE EN
PART 2 — ENGINEERING SERVICES AGREEMENTS
The Sanitation District engages engineering consultants through Professional Service
Agreements (PSAs), Professional Design Services Agreements (PDSAs), Professional
Construction Services Agreements (PCSAs), and Master Professional Services
Agreements (Master Agreements). PDSAs are used to obtain design engineering
services, and PCSAs are a subsequent agreement with the design consultant to provide
support services during construction. PSAs are used for planning studies and other
consultant assignments.
Master Agreements are issued to a pool of pre-qualified consultants for smaller projects.
On those smaller projects, the Sanitation District solicits task order proposals from three
or four of the firms and awards a task order to the most qualified consultant. There are
currently six sets of Master Agreements.
• 2012 Master Design Agreements (expired)
• 2015 Master Design Agreements (expired)
• 2018 Master Design Agreements
• 2017 Master Agreements for CEQA Studies
• 2017 Master Agreements for Collection Planning Studies
• 2017 Master Agreements for Wastewater Treatment Planning Studies
The two Master Design Agreements from 2012, and 2015 have expired, meaning no new
task orders can be issued under them, but previously-issued task orders remain active
until completed. Task Orders are limited by Sanitation District Ordinance No. OCSD-52
$300,000 per task order.
A status table for all Active Engineering Services Agreements (PDSAs and PCSAs) is
attached under Table 3, and a status table for all Active Task Orders by Master
Agreement is attached under Table 4 (Master Agreements).
Page 6
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30,2019
Table 3-Active Engineering Services Agreements
Award Board Award Current Contract Original Current Contingency Contingency
Project/Contract Type Consultant Date Amount Amendments Amount Contingency Contingency Used Remaining
2-41-8 SARI Rock Stabilizers Removal
2-41-8 SARI Rock Stabilizers Removal PCSA Michael Baker International,Inc. 09/26/2018 $215,129 $0 $215,129 10.0% 10.0% 0.0% 10.0%
2-72 Newhope-Placentia Trunk Replacement
2-72 Newhope-Placentia Trunk Replacement PCSA Lee&Ro 03/23/2016 $3,253,946 $0 $3,253,946 10.0% 10.0% 0.0% 10.0%
2-72 Newhope-Placentia Trunk Replacement PDSA Lee&Ro 10/22/2014 $8,468,232 $434,974 $8,903,206 10.0% 10.0% 5.1% 4.9%
3-62 Westminster Blvd Force Main Replacement
3-62 Westminster Blvd Force Main Replacement PDSA Stantec Consulting Services,Inc. 07/22/2015 $6,917,175 -$1,339,457 $5,577,718 10.0% 10.0% 0.0% 10.0%
3-64 Rehabilitation of Western Regional Sewers
3-64 Rehabilitation of Western Regional Sewers PDSA AECOM Technical Services,Inc. 01/27/2016 $17,639,250 $721,258 $18,360,508 10.0% 10.0% 4.1% 5.9%
5-60 Newport Force Main Rehabilitation
5-60 Newport Force Main Rehabilitation PCSA Brown and Caldwell 04/29/2014 $2,231,925 $839,714 $3,071,639 8.0% 38.7% 37.6% 1.0%
5-67 Bay Bridge Pump Station Replacement
5-67 Bay Bridge Pump Station Replacement PDSA Arcadis US Inc. 10/25/2017 $7,137,000 $295,168 $7,432,168 10.0% 10.0% 4.1% 5.9%
6-17 District 6 Trunk Sewer Relief
6-17 District 6 Trunk Sewer Relief PCSA RMC Water&Environment 10/10/2016 $290,000 $0 $290,000 15.0% 15.0% 0.0% 15.0%
J-117 Ocean Outfall System Rehabilitation
1-117A Interplant Effluent Pipeline Rehabilitation PCSA Brown and Caldwell 05/24/2018 $1,121,666 $112,167 $1,233,833 10.0% 10.0% 10.0% 0.0%
1-117B Outfall Low Flow Pump Station PCSA Brown and Caldwell 12/19/2018 $8,563,913 $0 $8,563,913 10.0% 10.0% 0.0% 10.0%
J-124 Digester Gas Facilities Rehabilitation
1-124 Digester Gas Facilities Rehabilitation PDSA Brown and Caldwell 11/15/2017 $11,770,000 $50,000 $11,820,000 10.0% 10.0% 0.4% 9.6%
1-126 Safety Improvements Program
N
1-126 Safety Improvements Program PDSA Arcadis 08/29/2016 $3,040,000- $0 $3,040,000 10.0% 10.0% 0.0% 10.0%
CD
1-128 Project Management Information System
v 1-128 Project Management Information System Other PMWeb,Inc. 05/24/2017 $1,022,500 $74,525 $1,097,025 20.0% 20.0% 7.3% 12.7%
M-FE Small Construction Projects Program
FE16-11 Lane Channel Crossing PSA HDR Engineering,Inc. 06/28/2017 $131,939 $0 $131,939 10.0% 10.0% 0.0% 10.0%
Research Program
RE17-02 Biogas Scrubber Evaluation PSA Carollo Engineers,Inc. 04/21/2017 $656,783 $0 $656,783 0.0% 0.0% 0.0% 0.0%
Planning Studies Program
PS15-02 Edinger Pump Station Rehabilitation Study PSA Lockwood,Andrews&Newman,Inc. 12/20/2017 $505,042 $0 $505,042 10.0% 10.0% 0.0% 10.0%
PSIS-06 Seismic Evaluation of Structures at Plant Nos.1 and PSA Geosyntec Consultants,Inc. 06/28/2017 $2,578,028 $85,358 $2,663,386 10.0% 10.0% 3.3% 6.7%
2
PS15-08 Collections Capacity Evaluation Study PSA RMC Water&Environment 08/24/2016 $2,802,675 $19,372 $2,822,047 10.0% 10.0% 0.7% 9.3%
PS16-01 Stormwater Master Plan PSA Michael Baker International,Inc. 07/26/2017 $715,300 $54,839 $770,139 10.0% 10.0% 7.7% 2.3%
PS17-03 Active Fault Location Study at Plant No.2 PSA Lettis Consultants International,Inc. 03/06/2019 $868,286 $0 $868,286 10.0% 10.0% 0.0% 10.0%
PS17-08 CEOA-Facilities Master Plan PSA Dudek 02/27/2019 $812,709 $0 $812,709 10.0% 10.0% 0.0% 10.0%
P1-101 Sludge Dewatering and Odor Control at Plant 1
P1-101 Sludge Dewatering and Odor Control at Plant 1 PCSA HDR Engineering,Inc. 06/28/2012 $7,140,000 $2,141,866 $9,281,866 8.0% 35.0% 30.0% 5.0%
P1-105 Headworks Rehabilitation at Plant 1
P1-105 Headworks Rehabilitation at Plant 1 PDSA Carollo Engineers,Inc. 05/27/2015 $17,528,957 $7,659,692 $25,188,649 10.0% 51.0% 43.7% 7.3%
P1-128 Headquarters Complex
P1-128 Headquarters Complex I PDSA JHDR Engineering,Inc. 06/22/2016 $11,785,709 -$825,606 $10,960,103 10.0% 10.0% 0.0% 10.0%
PSA I LSA Associates,Inc. 08/11/2016 $420,927 $0 $420,927 10.0% 10.0% 0.0% 10.0%
P1-129 Return Activated Sludge Piping Replacement at Activated Sludge Plant No.1
P1-129 Return Activated Sludge Piping Replacement at PCSA AECOM Technical Services,Inc. 07/24/2019 $140,000 $0 $140,000 10.0% 10.0% 0.0% 10.0%
Activated Sludge Plant No.1
PDSA AECOM Technical Services,Inc. 06/20/2017 $523,039 $27,015 $550,054 10.0% 10.0% 5.2% 4.8%
P2-130 Consolidated Demolition and Utility Improvements at Plant 2
P2-110 Consolidated Demolition and Utility Improvements PCSA MWH AMERICAS,INC. 01/25/2017 $1,499,839 $0 $1,499,839 10.0% 10.0% 0.0% 10.0%
at Plant 2
Stantec Consulting Services,Inc. 01/25/2017 $1,499,839 $0 $1,499,839 1 10.0% 10.0% 0.0% 10.0%
Types:
PSA-Professional Services Agreement
PDSA-Professional Design Services Agreement
PCSA-Professional Construction Services Agreement
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30,2019
Table 3-Active Engineering Services Agreements
Award Board Award Current Contract Original Current Contingency Contingency
Project/Contract Type Consultant Date Amount Amendments Amount Contingency Contingency Used Remaining
P2-122 Headworks Modifications at Plant 2 for GWRS Final Expansion
P2-122 Headworks Modifications at Plant 2 for GWRS Final PDSA CDM Smith Inc. 05/24/2017 $5,319,930 $0 $5,319,930 10.0% 10.0% 0.0% 10.0%
Expansion
P2-123 Return Activated Sludge Piping Replacement at Plant 2
P2-123 Return Activated Sludge Piping Replacement at Plant PDSA SPEC Services,Inc. 02/15/2018 $668,217 $0 $668,217 10.0% 10.0% 0.0% 10.0%
2
P2-124 Interim Food Waste Receiving Facility
P2-124 Interim Food Waste Receiving Facility PDSA Kennedy/Jenks Consultants 09/05/2018 $695,000 $0 $695,000 10.0% 10.0% 0.0% 10.0%
P2-92 Sludge Dewatering and Odor Control at Plant 2
P2-92 Sludge Dewatering and Odor Control at Plant 2 PCSA Brown and Caldwell 12/17/2014 $4,798,328 $0 $4,798,328 10.0% 10.0% 0.0% 10.0%
P2-98 Primary Treatment Rehabilitation at Plant 2
P2-98 Primary Treatment Rehabilitation at Plant 2 PDSA Black&Veatch 07/27/2016 $18,141,423 $1,279,488 $19,420,911 10.0% 10.0% 7.1% 2.9%
P2-98B B/C-Side Primary Clarifiers Interim Repair at Plant 2 PCSA Black&Veatch 01/23/2019 $549,534 $0 $549,534 10.0% 10.0% 0.0% 10.0%
SP-196 Process Control Systems Upgrades Study
SP-196 Process Control Systems Upgrades Study PSA Stantec Consulting Services,Inc. 03/01/2018 $1,389,866 $9,000 $1,398,866 10.0% 10.0% 0.6% 9.4%
SP-152 Climate Resiliency Study
SP-152 Climate Resiliency Study PSA JlHazen and Sawyer 11/28/2018 $697,952 $0 $697,952 10.0% 10.0% 0.0% 10.0%
Total $153,540,058 $11,639,373 $165,179,431
**Original Award was$1,540,000,and later amended to$3,040,000 by Board Action
N
CD
CD
OD
Types:
PSA-Professional Services Agreement
PDSA-Professional Design Services Agreement
PCSA-Professional Construction Services Agreement
--- ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30,2019
Table 4-Active Task Orders by Master Agreement
Master Agreement/Project Consultant Award Date Original Task Amendments Current Task
Order Value Order Value
2012 Master Professional Design Service Agreements(Expired)
FE10-21 Area 02 Craig Regional Park Manhole Improvements GHD 10/8/2012 $58,440 $41,560 $100,000
2015 Master Professional Design Service Agreements(Expired)
FE14-05 Plant No.1 Fleet Services UST Leak Remediation Dudek 9/1/2015 $86,116 $73,137 $159,253
PS17-02 Guidelines for Development in the Area of OCSD Facilities AECOM 8/21/2017 $93,187 $0 $93,187
2017 Master Agreements for Wastewater Treatment Planning Studies
131-101 Spill Prevention,Control,and Countermeasure Plan for Sludge Dewatering and Odor AECOM 06/27/2018 $28,216 $10,935 $39,151
Control at Plant No.1
PS18-10 Root Cause Analysis of Malfunctioning Process Units at TFSC Facility at Plant No.2 Brown and Caldwell 2/6/2019 $24,783 $0 $24,783
m
PS18-01 Asset Management Plan Development HDR Engineering,Inc. 04/03/2019 $274,777 $0 $274,777
CD
m
PS17-10 Emergency Overflow Weirs,Wing Wall Structural and Geotechnical Investigations HDR Engineering,Inc. 05/21/2019 $260,415 $0 $260,415
PS18-05 Plant No.2 Future Site Plan Development Brown and Caldwell 05/22/2019 $122,389 $0 $122,389
2017 Master Agreements for Collection Planning Studies
No Task Orders Issued to Date — -- — --
2017 Master Agreements for CEQA Studies
No Task Orders Issued to Date — — — --
2018 Master Professional Design Service Agreements
J-127 Natural Gas Pipelines Replacement at Plant Nos.1 and 2 Black&Veatch 1/21/2019 $271,964 $0 $271,964
FE18-19 12KV Distribution Center B and East RAS Pump Station Roof Replacement HDR Engineering,Inc. 09/16/2019 $74,771 $0 $74,771
Total $1,295,058 $125,632 $1,420,690
"`" SA"" /°a ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
TM1,s THE E
PART 3 — MASTER BUDGET PROJECTS
The Board-adopted budget for Fiscal Years 2018-19 and 2019-20 includes master
program budgets that allow staff to more quickly initiate, execute, and manage smaller
projects that fit within the scope of a particular program. The projects chartered under
these program budgets are referred to as sub-projects and are managed to the same
standards as projects specifically listed in the adopted budget. A status table for each of
these programs listing the sub-projects is attached.
Master Program Title Status Table
Planning Studies Program Table 5
Research Program Table 6
Small Construction Projects Program Table 7
Information Technology Capital Program Table 8
Operations & Maintenance Capital Program Table 9
Page 10
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
�.' For the period ending September 30, 2019
M
Table 5-Planning Studies Status Report
Project Number Project Name Status Allocated Budget
PS15-01 Biosolids Master Plan Closed $ 3,496,985
PS15-02 Edinger Pump Station Rehabilitation Study Active $ 971,000
PS15-06 Seismic Evaluation of Structures at Plant Nos.1 and 2 Active $ 3,860,000
P515-07 Pressurization and Odor Control Study at Newport Beach Closed $ 344,145
PS15-08 Collections Capacity Evaluation Study Active $ 3,682,000
PS15-10 2017 Facilities Master Plan Active $ 3,850,000
PS16-01 Stormwater Master Plan Active $ 1,415,700
PS16-02 SCE Feed Reliability Improvements Study Active $ 293,000
PS16-04 Rectangular Primary Clarifier Reliability Study at Plant No.1 Closed $ 298,389
PS17-01 Fire Flow Testing at Plant No.1 Closed $ 28,043
PS17-02 Guidelines for Development in the Area of OCSD Facilities Active $ 176,000
P517-03 Active Fault Location Study at Plant No.2 Active $ 1,300,000
PS17-04 Office Workspace Study for Plant No 1 and 2 Active $ 110,000
PS17-08 CEQA-Facilities Master Plan Active $ 1,170,000
PS17-09 Calibration of Plant 1/Plant 2 InfoWorks Hydraulic Model Closed $ 51,996
PS17-10 Emergency Overflow Weirs,Wing Wall Structural&Geotech. Investigations Active $ 465,000
PS18-01 Asset Management Plan Development Active $ 420,000
PS18-02 Bushard Diversion Structure Rehabilitation Study Active $ 96,000
PS18-03 AS Plant Aeration Alternatives Study at Plant 2 Closed $ -
PS18-04 Easements Assessment Closed $ -
PS18-05 Plant No.2 Future Site Plan Development Active $ 217,000
PS18-06 Go/No-Go Lights and Signage Active $ 495,000
P518-07 ASCE Review of CIP Program Active $ 23,680
PS18-08 Plant 2 Cen Gen Engine Exhaust Oxidizer Catalyst Cracking Root Cause Analysis Closed $ -
P518-09 Ocean Outfall Condition Assessment and Scoping Study Active $ 1,850,000
PS18-10 Root Cause Analysis of Malfunctioning Process Units at TFSC Facility at Plant 2 Active $ 41,000
P518-11 ETAP Model Updates for Plant Nos 1 and 2 Active $ 553,000
PS18-12 Laboratory Building Implementation Study Closed $ -
P519-01 Digester 6 Pipe Stress Analysis at Plant No.1 Active $ 45,000
Grand Total $ 25,252,938
Number of Chartered Projects 29
Board Approved Program Budget $ 28,652,000
Remaining Unallocated Budget $ 3,399,062
Page 11
" ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
Table 6- Research Program Status Report
Project Number Project Name Status Allocated Budget
RE17-01 Operational Research Technical Support FY18-19 Active $ 650,000
RE17-02 Biogas Scrubber Evaluation Active $ 865,000
RE17-03 Reliant Wet Well Wizard Test Active $ 74,000
RE17-04 AquaNereda Aerobic Granular Sludge Process Active $ 242,000
RE17-05 Organica FCR Process On Hold $ 242,000
RE17-06 TWAS Pump Reliability Improvement Trials at Plant No.2 Closed $ 10,159
RE17-07 Super Oxygenation System Research at Seal Beach Pump Station Cancelled $ 80,000
RE18-01 Trickling Filter Bleach Test at Plant No.1 Active $ 125,000
RE18-02 Protein Matrix Demonstration Study at Plant No 1 Active $ 150,000
Grand Total $ 2,438,159
Number of Chartered Projects 9
Board Approved Program Budget $ 8,500,000
Remaining Unallocated Budget $ 6,061,841
Page 12
ORANGE COUNTY SANITATION DISTRICT
_ Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
Table 7-Small Construction Projects Program Status Report
Project Number Project Name Status Allocated Budget
FE10-21 Area 02 Craig Regional Park Manhole Improvements Active $ 1,359,000
FE12-10 IT Server Room Cooling Improvements Closed $ 956,086
FE13-04 Plant No.2 Trickling Filter Chemical Odor Control Closed $ 4,745,752
FE14-03 Rehabilitation of Digester Mixing Pumps at P2 Digesters E,H,R,S,and T Closed $ 1,177,965
FE14-05 Plant No.1 Fleet Services UST Leak Remediation Active $ 1,487,311
FE15-01 Fullerton Creek Channel Crossing Closed $ 84,640
FE15-06 Gas Compressor Building Piping Replacement at Plant 2 Closed $ 1,605,540
FE15-07 Secondary Treatment and Plant Water VFD Replacement at Plant 1 Active $ 3,319,600
FE15-09 CenGen Hot Water Pipe Bracing at Plant 1 Active $ 425,000
FE15-10 East Lido Force Main Rehabilitation Active $ 2,228,000
FE16-01 Big Canyon Nature Park Improvements Closed $ 29,915
FE16-02 Jamboree Sewer Realignment at Big Canyon Closed $ 54,434
FE16-05 Buried Water Valve Support Upgrades at Plant 2 Active $ 250,000
FE16-06 Fuel Cell Facilities Demolition Active $ 900,000
FE16-08 Carbon Canyon Clay Pipe Repairs Closed $ 648,756
FE16-10 East Basin Distribution Box Repair Active $ 1,021,960
FE16-11 Lane Channel Crossing Active $ 500,000
FE16-12 Garfield Road Perimeter Security Fence Closed $ 37,410
FE16-13 Collections Infrastructure Relocation at Plant 2,Phase 1B Closed $ 93,747
FE16-14 Slater Pump Station Valve Replacements Active $ 1,050,000
FE17-01 Carbon Canyon Pipeline Sag Repairs Active $ 783,000
FE17-03 Battery Storage System at Plant No.1 Active $ 571,000
FE17-04 Storm Water Compliance Improvements at 3 Pump Stations Closed $ 8,929
FE17-05 Plant 1 ICS Network Extension Active $ 950,000
FE17-06 Tustin Ave Manhole and Pipe Repair Active $ 273,000
FE17-07 Fruit Street Trunk Sewer Relocation-OC Streetcar Closed $ 8,474
FE17-08 Big Canyon Trunk Sewer Realignment-BCCC Maintenance Yard Closed $ 80,735
FE18-01 Interim Relocation to 18350 Mt.Langley Active $ 665,000
FE18-02 Jamboree Sewer Transfer Closed $ 300,000
FE18-03 Building 6 Staff Consolidation Closed $ -
FE18-04 Activated Sludge Basin Lighting Repair at Plant No.2 Closed $ 52,882
FE18-05 Plant Water Pipe Replacement at AS 1 at Plant No.1 Closed $ -
FE18-06 CenGen Instrument Air Compressors Replacement at Plant 1 and 2 Active $ 1,450,000
FE18-07 Pump Station Electrical Bypass Improvements Closed $ -
FE18-08 West Trunk Bypass Sewer Realignment Active $ 98,000
FE18-10 Mt Langley HVAC Replacement and Upgrades Active $ 600,000
FE18-11 Headworks Explosive Gas Monitoring Systems at Plant No.1 and No.2 Active $ 335,000
FE18-12 Erosion Control at Santa Ana River and Hamilton Ave Active $ 245,000
FE18-13 Redhill Relief Sewer Protection at State Route 55 Active $ 520,000
FE18-14 Plant Water Pipe Replacement in Kinnison,Lindstrom,&Scott Tunnels Active $ 1,425,000
FE18-15 Plant Boiler System Relief at Plant No.2 Active $ 180,000
FE18-16 Truck Loading Basement Drain Modifications at Plant No.1 Active $ 440,000
FE18-17 Trunkline Sampler Power Feed at Plant No 2 Active $ 160,000
FE18-18 Portable Generator Connector at Lido Pump Station Active $ 106,000
FE18-19 12KV Distribution B and East RAS Pump Station Roofing Replacement Active $ 600,000
FE18-20 Blower Building No.1 Air Compressors at Plant No.1 Active $ 1,200,000
FE19-01 Portable Generator Connectors at Nine Pump Stations Active $ 1,300,000
FE19-02 Cengen Plant Water Pipe Replacement at Plant No.1 Active $ 825,000
FE19-04 Sunflower Pump Rehabilitation at Plant No.1 Closed $ -
FE19-03 Trickling Filter Sludge and Scum Pumps Replacement at Plant No.1 Active $ 700,000
Grand Total $ 35,852,136
Total Chartered Projects 50
Board Approved Program Budget $ 53,250,000
Remaining Unallocated Budget $ 17,397,864
Page 13
ORANGE COUNTY SANITATION DISTRICT
_ Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
Table 8- Information Technology Capital Program Status Report
Project Number Project Name Status Allocated Budget
IT16-03 Plant 2 Internet Connection Active $ 50,000
IT16-05 Plant 2 Radio Repeater Upgrade Closed $ 35,000
IT16-06 Network Equipment 2016-17 Closed $ 44,302
IT16-07 Server Replacement and Obsolescence Closed $ 337,332
IT16-08 IT Security 2016-17 Active $ 162,000
IT16-09 iPACS Enhancements Active $ 85,000
IT16-10 LIMS Compliance Improv Project Active $ 754,800
IT16-11 Business Continuity Plan Active $ 140,000
IT17-01 VMWare Active $ 800,000
IT17-02 Upgrade Active Directory Directory to 2016 Active $ 56,000
IT17-03 Upgrade ShoreTel System Server Active $ 190,000
IT17-04 PCllmprovements Closed $ 131,093
IT17-05 Conference Room Monitor Upgrade Active $ 75,686
IT17-06 Printer Obsolescence Active $ 350,000
IT17-07 Safety Management Suite Active $ 106,000
IT17-08 Perimeter Physical Security Im Closed $ 170,077
IT17-09 MYOCSD Redesign Closed $ 170,077
IT17-10 Electronic Operator Round Form Active $ 45,000
IT17-11 P2 Radio Repeater Closed $ 170,077
IT17-12 Sever/Network Power Improvements Active $ 90,000
IT17-13 Graphric Workstations for PAO Closed $ 15,000
IT17-14 Specialized Application Programing&Support Active $ 600,000
IT17-15 Data Storage Replac/Obsolescens Active $ 600,000
IT18-02 Fleet Management Information System Active $ 250,000
IT18-03 Timecard Systems Upgrade Active $ 150,000
IT18-04 Conference Rooms Audio System Replacement Active $ 90,000
IT18-05 Trusted System Document Management Active $ 100,000
IT18-06 Server Replacement and Obsolescence FY18/19-19/20 Active $ 900,000
IT18-07 Network Equipment FY18/19-19/20 Active $ 850,000
IT18-09 Records Management Information System Active $ 100,000
IT18-10 Board Services Management System Active $ 60,000
IT18-11 IT Security Budget 2018-2019 Active $ 150,000
Grand Total $ 7,827,444
Total Chartered Project 32
Board Approved Program Budget $ 10,000,000
Remaining Unallocated Budget $ 2,172,556
Page 14
ORANGE COUNTY SANITATION DISTRICT
_ Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
Table 9-Operations& Maintenance Capital Program Status Report
Project Number Project Name Status Allocated Budget
FR00001 SALS Hidrostal Pump Active $ 212,268
FR00002 Chopper Pump at Dig P P2 Active $ 212,268
FR00008 Rag Bin Ramp Retrofit Active $ 33,038
FR00011 Westside Impeller/Line Replacement Active $ 108,368
SC16-01 Maint.Storage Area Tool Cage Active $ 12,000
SC17-01 CENGEN#1 Elevator Rehab Active $ 12,000
SC17-02 P1 CenGen Plant Water Piping Rehabilitation Active $ 250,000
SC17-03 CenGen Oil Filter Platform Active $ 60,000
SC17-04 P1 CenGen 12KV Circuit Breaker Replacement Active $ 220,000
SC17-05 Hidrostal Pump-TEFC Close Coupled Motor#2(Pump for SALS) Active $ 261,260
SC17-06 P1 Lab UPS System Replacement Active $ 290,294
SC18-01 P1 Primary Clarifier Fall Protection Improvements Active $ 50,000
SC18-02 Joint Cen Gen Oil Centrifuge Heater&Controls Rehabilitation(MP-18) Active $ 120,000
SC18-03 P1 SALS Main Duty Pump&Motor and Installation-Remaining 2(MP-524) Active $ 500,000
SC18-04 Edinger UPS Replacement(MP-444) Active $ 15,000
SC18-05 Improvements to P1 Laboratory Boilers-New Burners(MP-485) Active $ 311,000
SC18-06 Pump Station Bypass Parts-Procurement(MP-426) Active $ 500,000
SC18-08 MacArthur Pump Station-FM Valve Replacement Active $ 55,109
SC18-09 Admin Bldg UPS System Replacement Active $ 185,000
SC18-10 P2 South Scrubber Complex Bleach Pump Turndown(MP-420) Active $ -
Grand Total $ 3,407,605
Total Chartered Projects 20
Board Approved Program Budget $ 15,622,000
Remaining Unallocated Budget $ 12,214,395
Page 15
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending September 30, 2019
� THE EN
PART 4 — SUPPLEMENTAL ENGINEERING SERVICES CONTRACT
In May 2016, the Sanitation District Board of Directors approved a $41 million
professional services agreement with Jacobs Project Management Co. to provide
supplemental engineering and support staff services for a four-year term with the option
of three one-year renewals. The benefits of using a supplemental engineering services
contract, as opposed to hiring full-time staff or limited-term employees, include rapid
mobilization of highly skilled/technical staff, flexibility to change the mix of staff positions
on an immediate and as-needed basis, the ability to reduce staff as workloads decrease,
access to technical experts to support special tasks, and access to staff with wastewater
project experience.
A status table for the supplemental engineering services contract summary is attached
under Table 10, and the supplemental engineering services labor summary can be
found under Table 11 .
Table 10—Supplemental Engineering Services Contract Status
Total Fees Time
Contract $41,000,000 86 months (1)
Actuals to Date $17,625,762 43% 41 months 48%
Remaining $23,374,238 57% 45 months 52%
(1)Assuming three 1-year extensions
Table 11 -Supplemental Engineering Services Labor Summary
This Quarter Inception to Date
Labor Hours 8,874 130,985
Full Time Equivalents 19.7 21.3
Labor Costs (no expenses) $1,211,942 $17,218,873
Average Hourly Rate $137 $131
Page 16
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-535 Agenda Date: 11/6/2019 Agenda Item No: 8.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
PLANT NO. 2 MAIN SEWAGE PUMPS, VARIABLE FREQUENCY DRIVE, 10 YEAR
PREVENTATIVE MAINTENANCE
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Sole Source Purchase Order Contract with OneSource Distributors for performing the
10-year manufacturer recommended Preventative Maintenance (PM) on all seven of Plant No.
2 Main Sewage Pump Variable Frequency Drives for an amount not to exceed $438,751,
which includes the purchase of the full scope of supply, freight, and taxes; and
B. Approve a contingency of $43,876 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) has seven Main Sewage Pumps (MSP) at
Plant No. 2 Headworks to pump all influent wastewater entering the plant for further treatment.
These MSPs are each driven by an Allen Bradley PowerFlex 7000 Medium Voltage Variable
Frequency Drive (VFD) for speed control. The VFDs were installed during the construction of P2-66
Headworks Improvements at Plant No. 2, which lasted from 2005 to 2013.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• Meet volume and water quality needs for the GWRS
PROBLEM
The drives have reached their 10-year asset life cycle in which major preventative maintenance is
critical to internal components and to maintain reliability per the manufacture's recommendation.
Critical electronic and electrolytic components have reached their end of life cycle. Considering the
number of years that have passed since the VFDs were manufactured and process criticality, it is
essential that the electronics be maintained in optimum condition to ensure reliability, rather than
waiting for failures to occur.
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File #: 2019-535 Agenda Date: 11/6/2019 Agenda Item No: 8.
Additionally, Project No. P2-122, Headworks Modification, is designed to segregate reclaimable and
non-reclaimable flows to support the Groundwater Replenishment System (GWRS). Three of the
seven MSPs will be modified for a lower hydraulic capacity for efficient pumping. To compensate for
the capacity loss, four MSPs and drives will be reprogrammed to operate above the original
parameters of up to 5%. Reliable drives are critical to the project's success.
PROPOSED SOLUTION
Approve a purchase order service contract to OneSource Distributors, who are the authorized
distributor appointed by Rockwell Automation, a parent company of Allen Bradley, to perform a 10-
year preventative maintenance refurbishment on all seven VFDs.
TIMING CONCERNS
Construction for Project No. P2-122 is scheduled to start in summer of 2020 and the existing four
drives will be reprogrammed during this period. The remaining three drives can be reconditioned one
at a time by coordinating with Operations & Maintenance and Project No. P2-122.
RAMIFICATIONS OF NOT TAKING ACTION
The reliability of the Plant No. 2 MSPs will continue to degrade as the VFDs electronic and
electrolytic components age, jeopardizing dependability of the Headworks and GWRS project.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
A 10% contingency is requested to coordinate commissioning activities which may involve multiple
site visits with associated mobilization costs due to operational constraints. The detailed schedule for
refurbishing the VFDs will be determined in conjunction with other hydraulically related construction
activities.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation will be funded under the Repairs and Maintenance line item for Operations and
Maintenance Department (Budget Update Fiscal Year 2019-20, Page 47), and the available funding
is sufficient for this action.
Date of Approval Contract Amount Contingency
11/20/2019 $438,751 $43,876 (10%)
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File #: 2019-535 Agenda Date: 11/6/2019 Agenda Item No: 8.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-553 Agenda Date: 11/6/2019 Agenda Item No: 9.
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT:
PLANT NO. 2 MAIN SEWAGE PUMPS MOTOR OVERHAUL
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Award a service contract to R.A. Reed Electric Company to provide Plant No. 2 Main Sewage
Pump Motor Overhaul, Specification No. S-2019-108913D, for a total amount not to exceed
$430,680; and
B. Approve a contingency of $43,068 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) has seven Main Sewage Pumps (MSP) at
Plant No. 2 Headworks to pump all the influent wastewater entering the plant for further treatment.
The MSP motors are 700 horsepower WEG electric motors and were installed during the
construction of P2-66 Headworks Improvements at Plant No. 2, which lasted from 2005 to 2013.
Project No. P2-122, Headworks Modification at Plant No. 2 for GWRS Final Expansion, which
supports the GWRS by segregating Plant No. 2 Headworks into reclaimable and non-reclaimable
sections, will modify three of the seven pumps to a lower hydraulic capacity for more efficient
pumping. The project will use the existing motors for the new pumps.
RELEVANT STANDARDS
• Protect Orange County Sanitation District assets
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
PROBLEM
The enclosure type of the MSP motors is WPII, where cooling air is drawn from open atmosphere.
Air baffles are installed inside to prevent foreign materials from entering the motor, but over the long-
term, foreign material tends to build up, requiring a thorough cleaning. This cleaning requires
disassembly of the motors. The MSP motors have not been cleaned and tested since installation.
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File #: 2019-553 Agenda Date: 11/6/2019 Agenda Item No: 9.
PROPOSED SOLUTION
Staff recommends a turnkey solution with R.A. Reed Electric Company for on-site field services to
remove, clean, shop overhaul, test, re-install, and commission the motors.
TIMING CONCERNS
Construction of Project No. P2-122, Headworks Modification at Plant No. 2 for GWRS Final
Expansion, is scheduled to start in summer of 2020. This work requires that the existing three
motors be removed from their bases. Current plans call for completing the reconditioning of those
three motors before the project begins work in the area. The remaining four motors can be
reconditioned one at a time by coordinating with the Operations and Maintenance Department and
the P2-122 project team.
RAMIFICATIONS OF NOT TAKING ACTION
There is an increased risk of failure due to loss of air cooling and consequences of rigging the motors
during the P2-122 construction. The availability of the MSPs directly correlates to the plant's capacity
and there is also an increased risk of being unable to fully support GWRS expansion.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised a Request for Bids on August 23, 2019, Specification No. S-2019-
1089BD. Six firms showed interest and were present at the pre-bid meeting. One bid was
submitted. Based on the Sanitation District's standard evaluation process and pursuant to
government codes, staff recommends approval of a service contract with R.A. Reed Electric
Company for an amount not to exceed $430,680.
A ten percent contingency is recommended to address potential unknown conditions that may be
uncovered during the overhaul of the motors.
CEQA
N/A
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
recommendation would be funded under the Repairs and Maintenance line item for Operations and
Maintenance Department (Budget Update Fiscal Year 2019-20, Page 49), and the available funding
is sufficient for this action.
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File #: 2019-553 Agenda Date: 11/6/2019 Agenda Item No: 9.
Date of Approval Contract Amount Contingency
11/20/2019 $430,680 $43,068
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Service Contract
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SERVICE CONTRACT
P2 MAIN SEWAGE PUMP MOTOR OVERHAUL
Specification No. S-2019-1089BD
THIS CONTRACT is made and entered into as of the date fully executed below, by and between
Orange County Sanitation District, with a principal place of business at 10844 Ellis Avenue,
Fountain Valley, CA 92708 (hereinafter referred to as "OCSD") and R.A. Reed Electric Company
with a principal place of business at 5503 S. Boyle Avenue, Los Angeles, CA 90058 (hereinafter
referred to as "Contractor") collectively referred to as the "Parties".
WITNESSETH
WHEREAS, OCSD desires to temporarily retain the services of Contractor for P2 Main Sewage
Pump Motor Overhaul "Services" as described in Exhibit "A"; and
WHEREAS, OCSD has chosen Contractor to conduct Services in accordance with Ordinance No.
OCSD-52; and
WHEREAS, on November 20, 2019, the Board of Directors of OCSD, by minute order, authorized
execution of this Contract between OCSD and Contractor; and
WHEREAS, Contractor is qualified by virtue of experience, training, and expertise to accomplish
such Services,
NOW, THEREFORE, in consideration of the mutual promises and mutual benefits exchanged
between the Parties, the Parties mutually agree as follows:
1. Introduction
1.1 This Contract and all exhibits hereto (called the "Contract") is made by OCSD and the
Contractor. The terms and conditions herein exclusively govern the purchase of Services
as described in Exhibit "A".
1.2 Exhibits to this Contract are incorporated by reference and made a part of this Contract as
though fully set forth at length herein.
Exhibit "A" Scope of Work
Appendix A-1 Motor Manual
Addendum #1 issued on September 23, 2019
Exhibit "B" Bid
Exhibit "C" Acknowledgement of Insurance Requirements
Exhibit "D" OCSD Safety Standards
Exhibit "E" Human Resources Policies
Exhibit "F" Bonds — Not used
1.3 In the event of any conflict or inconsistency between the provisions of this Contract and any
of the provisions of the exhibits hereto, the provisions of this Contract shall in all respects
govern and control.
1.4 The provisions of this Contract may be amended or waived only by a writing executed by
authorized representatives of both Parties hereto.
1.5 The various headings in this Contract are inserted for convenience only and shall not affect
Orange County Sanitation District 1 of 9 Specification No. S-2019-1089BD
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the meaning or interpretation of this Contract or any paragraph or provision hereof.
1.6 The term "days", when used in the Contract, shall mean calendar days, unless otherwise
noted as business days.
1.7 OCSD holidays (non-working days) are as follows: New Year's Day, Lincoln's Birthday,
Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.
1.8 The term "hours", when used in this Contract, shall be as defined in Exhibit "A".
1.9 Contractor shall provide OCSD with all required premiums and/or overtime work at no
charge beyond the price provided under "Compensation" below.
1.10 Except as expressly provided otherwise, OCSD accepts no liability for any expenses,
losses, or action incurred or undertaken by Contractor as a result of work performed in
anticipation of purchases of said services by OCSD.
2. Compensation Compensation to be paid by OCSD to Contractor for the Services provided
under this Contract shall be a total amount not exceed four hundred thirty thousand six
hundred seventy nine Dollars and forty eight cents ($430,679.48).
3. California Department of Industrial Relations(DIR)Reoistration and Record of Wa_pes
3.1 To the extent Contractor's employees and/or its subcontractors who will perform Work
during the design and preconstruction phases of a construction contract or perform work
under a maintenance contract for which Prevailing Wage Determinations have been issued
by the DIR and as more specifically defined under Labor Code Section 1720 et seq,
Contractor and its subcontractors shall comply with the registration requirements of Labor
Code Section 1725.5. Pursuant to Labor Code Section 1771.4, the work is subject to
compliance monitoring and enforcement by the DIR.
3.2 The Contractor and its subcontractors shall maintain accurate payroll records and shall
comply with all the provisions of Labor Code Section 1776, and shall submit payroll records
to the Labor Commissioner pursuant to Labor Code 1771.4(a)(3). Penalties for non-
compliance with the requirements of Section 1776 may be deducted from progress
payments per Section 1776.
3.3 Pursuant to Labor Code Section 1776, the Contractor and its subcontractors shall furnish a
copy of all certified payroll records to OCSD and/or general public upon request, provided
the public request is made through OCSD, the Division of Apprenticeship Standards or the
Division of Labor Standards Enforcement of the Department of Industrial Relations.
3.4 The Contractor and its subcontractors shall comply with the job site notices posting
requirements established by the Labor Commissioner per Title 8, California Code of
Regulation Section 16461(e).
4. Payments and Invoicin_g
4.1 OCSD shall pay, net thirty (30) days, upon receipt and approval, by OCSD's Project
Manager or designee, of itemized invoices submitted monthly for Services rendered in
accordance with Exhibit "A". OCSD, at its sole discretion, shall be the determining party as
to whether the Services have been satisfactorily completed.
Orange County Sanitation District 2 of 9 Specification No. S-2019-1089BD
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4.2 Invoices shall be emailed by Contractor to OCSD Accounts Payable at
APStaff(a)OCSD.com and "INVOICE" with the Purchase Order Number and S-2019-
1089BD shall be referenced in the subject line.
5. Audit Rights Contractor agrees that, during the term of this Contract and for a period of
three (3) years after its termination, OCSD shall have access to and the right to examine
any directly pertinent books, documents, and records of Contractor relating to the invoices
submitted by Contractor pursuant to this Contract.
6. Scope of Work Subject to the terms of this Contract, Contractor shall perform the Services
identified in Exhibit "A". Contractor shall perform said Services in accordance with generally
accepted industry and professional standards.
7. Modifications to Scope of Work Requests for modifications to the Scope of Work
hereunder can be made by OCSD at any time. All modifications must be made in writing
and signed by both Parties.
8. Contract Term The Services provided under this Contract shall be completed within 365
calendar days from the effective date of the Notice to Proceed.
9. Renewals— NOT USED
10. Extensions The term of this Contract may be extended only by written instrument signed
by both Parties.
11. Performance Time is of the essence in the performance of the provisions hereof.
12. Termination
12.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD of intent to terminate.
Upon receipt of a termination notice, Contractor shall immediately discontinue all work under
this Contract (unless the notice directs otherwise). OCSD shall thereafter, within thirty (30)
days, pay Contractor for work performed (cost and fee)to the date of termination. Contractor
expressly waives any claim to receive anticipated profits to be earned during the
uncompleted portion of this Contract. Such notice of termination shall terminate this
Contract and release OCSD from any further fee, cost or claim hereunder by Contractor
other than for work performed to the date of termination.
12.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's determination
that Contractor is not complying with the Scope of Work requirements, if the level of service
is inadequate, or any other default of this Contract.
12.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written
notice to Contractor:
■ if Contractor becomes insolvent or files a petition under the Bankruptcy Act; or
■ if Contractor sells its business; or
■ if Contractor breaches any of the terms of this Contract; or
■ if total amount of compensation exceeds the amount authorized under this Contract.
12.4 All OCSD property in the possession or control of Contractor shall be returned by Contractor
to OCSD upon demand, or at the termination of this Contract, whichever occurs first.
Orange County Sanitation District 3 of 9 Specification No. S-2019-1089BD
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13. Insurance Contractor and all subcontractors shall purchase and maintain, throughout the
life of this Contract and any periods of warranty or extensions, insurance in amounts equal
to the requirements set forth in the signed Acknowledgement of Insurance Requirements
(attached hereto and incorporated herein as Exhibit "C"). Contractor shall not commence
work under this Contract until all required insurance is obtained in a form acceptable to
OCSD, nor shall Contractor allow any subcontractor to commence service pursuant to a
subcontract until all insurance required of the subcontractor has been obtained. Failure to
maintain required insurance coverage shall result in termination of this Contract.
14. Bonds - NOT USED.
15. Indemnification and Hold Harmless Provision Contractor shall assume all responsibility
for damages to property and/or injuries to persons, including accidental death, which may
arise out of or be caused by Contractor's services under this Contract, or by its
subcontractor(s) or by anyone directly or indirectly employed by Contractor, and whether
such damage or injury shall accrue or be discovered before or after the termination of the
Contract. Except as to the sole active negligence of or willful misconduct of OCSD,
Contractor shall indemnify, protect, defend and hold harmless OCSD, its elected and
appointed officials, officers, agents and employees, from and against any and all claims,
liabilities, damages or expenses of any nature, including attorneys' fees: (a)for injury to or
death of any person or damage to property or interference with the use of property, arising
out of or in connection with Contractor's performance under the Contract, and/or (b) on
account of use of any copyrighted or uncopyrighted material, composition, or process, or
any patented or unpatented invention, article or appliance, furnished or used under the
Contract, and/or (c) on account of any goods and services provided under this Contract.
This indemnification provision shall apply to any acts or omissions, willful misconduct, or
negligent misconduct, whether active or passive, on the part of Contractor of or anyone
employed by or working under Contractor. To the maximum extent permitted by law,
Contractor's duty to defend shall apply whether or not such claims, allegations, lawsuits, or
proceedings have merit or are meritless, or which involve claims or allegations that any of
the parties to be defended were actively, passively, or concurrently negligent, or which
otherwise assert that the parties to be defended are responsible, in whole or in part, for any
loss, damage, or injury. Contractor agrees to provide this defense immediately upon written
notice from OCSD, and with well qualified, adequately insured, and experienced legal
counsel acceptable to OCSD.
16. OCSD Safety Standards OCSD requires Contractor and its subcontractor(s)to follow and
ensure their employees follow all Federal, State, and local regulations as well as OCSD
Safety Standards while working at OCSD locations. If during the course of the Contract it is
discovered that OCSD Safety Standards do not comply with Federal, State, or local
regulations, then the Contractor is required to follow the most stringent regulatory
requirement at no additional cost to OCSD. Contractor and all of its employees and
subcontractors, shall adhere to all applicable OCSD Safety Standards attached hereto in
Exhibit "D" and the Human Resources Policies in Exhibit "E".
17. Warranties In addition to the warranties stated in Exhibit "A", the following shall apply:
17.1 Manufacturer's standard warranty shall apply. All manufacturer warranties shall commence
on the date of acceptance by the OCSD Project Manager or designee of the work as
complete.
17.2 Contractor's Warranty (Guarantee): If within a one (1) year period of completion of all work
as specified in Exhibit "A", OCSD informs Contractor that any portion of the Services
provided fails to meet the standards required under this Contract, Contractor shall, within
Orange County Sanitation District 4 of 9 Specification No. S-2019-1089BD
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the time agreed to by OCSD and Contractor, take all such actions as are necessary to
correct or complete the noted deficiency(ies) at Contractor's sole expense.
18. Liquidated Damages— NOT USED
19. Force Maleure Neither party shall be liable for delays caused by accident, flood, acts of
God, fire, labor trouble, war, acts of government or any other cause beyond its control, but
said party shall use reasonable efforts to minimize the extent of the delay. Work affected
by a Force Majeure condition may be rescheduled by mutual consent or may be eliminated
from the Contract.
20. Freight (F.O.B. Destination) Contractor assumes full responsibility for all transportation,
transportation scheduling, packing, handling, insurance, and other services associated with
delivery of all products deemed necessary under this Contract.
21. Familiarity with Work By executing this Contract, Contractor warrants that: 1) it has
investigated the work to be performed; 2) it has investigated the site of the work and is aware
of all conditions there; and 3) it understands the facilities, difficulties and restrictions of the
work under this Contract. Should Contractor discover any latent or unknown conditions
materially differing from those inherent in the work or as represented by OCSD, it shall
immediately inform OCSD of this and shall not proceed, except at Contractor's risk, until
written instructions are received from OCSD.
22. Regulatory Requirements Contractor shall perform all work under this Contract in strict
conformance with applicable Federal, State, and local regulatory requirements including,
but not limited to, 40 CFR 122, 123, 124, 257, 258, 260, 261, and 503, Title 22, 23, and
California Water Codes Division 2.
23. Environmental Compliance Contractor shall, at its own cost and expense, comply with all
Federal, State, and local environmental laws, regulations, and policies which apply to the
Contractor, its subcontractors, and the Services, including, but not limited to, all applicable
Federal, State, and local air pollution control laws and regulations.
24. Licenses, Permits, Ordinances and Requlations Contractor represents and warrants to
OCSD that it has obtained all licenses, permits, qualifications, and approvals of whatever
nature that are legally required to engage in this work. Any and all fees required by Federal,
State, County, City and/or municipal laws, codes and/or tariffs that pertain to the work
performed under the terms of this Contract will be paid by Contractor.
25. Applicable Laws and Re_pulations Contractor shall comply with all applicable Federal,
State, and local laws, rules, and regulations. Contractor also agrees to indemnify and hold
harmless from any and all damages and liabilities assessed against OCSD as a result of
Contractor's noncompliance therewith. Any permission required by law to be included
herein shall be deemed included as a part of this Contract whether or not specifically
referenced.
26. Contractor's Employees Compensation
26.1 Davis-Bacon Act — Contractor will pay and will require all subcontractors to pay all
employees on said project a salary or wage at least equal to the prevailing rate of per diem
wages as determined by the Secretary of Labor in accordance with the Davis-Bacon Act for
each craft or type of worker needed to perform the Contract. The provisions of the Davis-
Bacon Act shall apply only if the Contract is in excess of two thousand dollars ($2,000.00)
and when twenty-five percent (25%) or more of the Contract is funded by Federal
Orange County Sanitation District 5 of 9 Specification No. S-2019-1089BD
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assistance. If the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon
Act to be complied with are incorporated herein as a part of this Contract and referred to by
reference.
26.2 General Prevailing Rate — OCSD has been advised by the State of California Director of
Industrial Relations of its determination of the general prevailing rate of per diem wages and
the general prevailing rate for legal holiday and overtime work in the locality in which the
work is to be performed for each craft or type of work needed to execute this Contract, and
copies of same are on file in the Engineering Department. The Contractor agrees that not
less than said prevailing rates shall be paid to workers employed on this Contract as required
by Labor Code Section 1774 of the State of California. Per California Labor Code 1773.2,
OCSD will have on file copies of the prevailing rate of per diem wages at its principal office
and at each project site, which shall be made available to any interested party upon request.
26.3 Forfeiture For Violation—Contractor shall, as a penalty to OCSD, forfeit fifty dollars ($50.00)
for each calendar day or portion thereof for each worker paid (either by the Contractor or
any subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
26.4 Apprentices—Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California,
regarding the employment of apprentices are applicable to this Contract and the Contractor
shall comply therewith if the prime contract involves thirty thousand dollars ($30,000.00) or
more or twenty(20)working days or more; or if contracts of specialty contractors not bidding
for work through the general or prime Contractor are two thousand dollars ($2,000.00) or
more or five (5) working days or more.
26.5 Workday— In the performance of this Contract, not more than eight(8) hours shall constitute
a day's work, and the Contractor shall not require more than eight(8) hours of labor in a day
from any person employed by it hereunder. Contractor shall conform to Article 3, Chapter
1, Part 7 (Section 1810 et seq.) of the Labor Code of the State of California and shall forfeit
to OCSD as a penalty, the sum of twenty-five dollars ($25.00) for each worker employed in
the execution of this Contract by Contractor or any subcontractor for each calendar day
during which any worker is required or permitted to labor more than eight (8) hours in any
one (1) calendar day and forty (40) hours in any one (1) week in violation of said Article.
Contractor shall keep an accurate record showing the name and actual hours worked each
calendar day and each calendar week by each worker employed by Contractor in connection
with the project.
26.6 Record of Wages; Inspection — Contractor agrees to maintain accurate payroll records
showing the name, address, social security number, work classification, straight-time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, worker or other employee employed by it in connection with the
project and agrees to require that each of its subcontractors do the same. All payroll records
shall be certified as accurate by the applicable Contractor or subcontractor or its agent
having authority over such matters. Contractor further agrees that its payroll records and
those of its subcontractors shall be available to the employee or employee's representative,
the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards
and shall comply with all of the provisions of Labor Code Section 1776, in general. Penalties
for non-compliance with the requirements of Section 1776 may be deducted from project
payments per the requirements of Section 1776.
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27. South Coast Air Quality Management District's (SCAQMD) Requirements It is
Contractor's responsibility that all equipment furnished and installed be in accordance with
the latest rules and regulations of the South Coast Air Quality Management District
(SCAQMD). All Contract work practices, which may have associated emissions such as
sandblasting, open field spray painting or demolition of asbestos containing components or
structures, shall comply with the appropriate rules and regulations of the SCAQMD.
28. Governinq Law This Contract shall be governed by and interpreted under the laws of the
State of California and the Parties submit to jurisdiction in the County of Orange, in the event
any action is brought in connection with this Contract or the performance thereof.
29. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any
other provision or of any subsequent breach or violation of this Contract or default
thereunder. Any breach by Contractor to which OCSD does not object shall not operate as
a waiver of OCSD's rights to seek remedies available to it for any subsequent breach.
30. Remedies In addition to other remedies available in law or in equity, if the Contractor fails
to make delivery of the goods or Services or repudiates its obligations under this Contract,
or if OCSD rejects the goods or Services or revokes acceptance of the goods or Services,
OCSD may (1) cancel the Contract; (2) recover whatever amount of the purchase price
OCSD has paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute
goods or Services for those due from Contractor. In the event OCSD elects to "cover" as
described in (3), OCSD shall be entitled to recover from Contractor as damages the
difference between the cost of the substitute goods or Services and the Contract price,
together with any incidental or consequential damages.
31. Dispute Resolution
31.1 In the event of a dispute as to the construction or interpretation of this Contract, or any rights
or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the dispute
by mediation. The Parties shall mutually select a mediator to facilitate the resolution of the
dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
31.2 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil
Procedure, Part 3, Title 9, Sections 1280 et seq. For such purpose, an agreed arbitrator
shall be selected, or in the absence of agreement, each party shall select an arbitrator, and
those two (2)arbitrators shall select a third. Discovery may be conducted in connection with
the arbitration proceeding pursuant to California Code of Civil Procedure Section 1283.05.
The arbitrator, or three (3) arbitrators acting as a board, shall take such evidence and make
such investigation as deemed appropriate and shall render a written decision on the matter
in question. The arbitrator shall decide each and every dispute in accordance with the laws
of the State of California. The arbitrator's decision and award shall be subject to review for
errors of fact or law in the Superior Court for the County of Orange, with a right of appeal
from any judgment issued therein.
32. Attorney's Fees If any action at law or inequity or if any proceeding in the form of an
Alternative Dispute Resolution (ADR) is necessary to enforce or interpret the terms of this
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Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and
necessary disbursements in addition to any other relief to which he may be entitled.
33. Survival The provisions of this Contract dealing with Payment, Warranty, Indemnity, and
Forum for Enforcement, shall survive termination or expiration of this Contract.
34. Severability If any section, subsection, or provision of this Contract, or any agreement or
instrument contemplated hereby, or the application of such section, subsection, or provision
is held invalid,the remainder of this Contract or instrument in the application of such section,
subsection or provision to persons or circumstances other than those to which it is held
invalid, shall not be affected thereby, unless the effect of such invalidity shall be to
substantially frustrate the expectations of the Parties.
35. Dama_ge to OCSD's Property Any of OCSD's property damaged by Contractor, any
subcontractors or by the personnel of either will be subject to repair or replacement by
Contractor at no cost to OCSD.
36. Disclosure Contractor agrees not to disclose, to any third party, data or information
generated from this project without the prior written consent from OCSD.
37. Independent Contractor The legal relationship between the parties hereto is that of an
independent contractor, and nothing herein shall be deemed to make Contractor an OCSD
employee. During the performance of this Contract, Contractor and its officers, employees,
and agents shall act in an independent capacity and shall not act as OCSD's officers,
employees, or agents. Contractor and its officers, employees, and agents shall obtain no
rights to any benefits which accrue to OCSD's employees.
38. Limitations upon Subcontracting and Assignment Contractor shall not delegate any
duties nor assign any rights under this Contract without the prior written consent of OCSD.
Any such attempted delegation or assignment shall be void.
39. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits
to anyone other than OCSD and Contractor.
40. Non-Liability of OCSD Officers and Employees No officer or employee of OCSD shall
be personally liable to Contractor, or any successor-in-interest, in the event of any default
or breach by OCSD or for any amount which may become due to Contractor or to its
successor, or for breach of any obligation for the terms of this Contract.
41. Read and Understood By signing this Contract, Contractor represents that he has read
and understood the terms and conditions of the Contract.
42. Authority to Execute The persons executing this Contract on behalf of the Parties warrant
that they are duly authorized to execute this Contract and that by executing this Contract,
the Parties are formally bound.
43. Entire Contract This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements,
understandings, and negotiations between the Parties with respect to the subject matter
hereof.
44. Notices All notices under this Contract must be in writing. Written notice shall be delivered
by personal service or sent by registered or certified mail, postage prepaid, return receipt
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requested, or by any other overnight delivery service which delivers to the noticed
destination and provides proof of delivery to the sender. Rejection or other refusal to accept
or the inability to deliver because of changed address for which no notice was given as
provided hereunder shall be deemed to be receipt of the notice, demand or request sent.
All notices shall be effective when first received at the following addresses:
OCSD: B. Cori Voss
Senior Buyer
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Contractor: John Corral
Vice President
R.A. Reed Electric Company
5503 S. Boyle Ave
Los Angeles, CA 90058
Each party shall provide the other party written notice of any change in address as soon as
practicable.
IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto have caused this
Contract to be signed by the duly authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Dated: By:
David John Shawver
Chair, Board of Directors or Operations Committee
Dated: By:
Kelly A. Lore
Clerk of the Board
Dated: By:
Ruth Zintzun
Purchasing and Contracts Manager
COMPANY
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-515 Agenda Date: 11/6/2019 Agenda Item No: 10.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
CARBON CANYON PIPELINE SAG REPAIRS, PROJECT NO. FE17-01
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Receive and file Bid Tabulation and Recommendation for Carbon Canyon Pipeline Sag
Repairs, Project No. FE17-01;
B. Reject low bid from Creative Home Corporation (CHI Construction) as non-responsive;
C. Award a construction contract to Mike Prlich and Sons, Inc. for Carbon Canyon Pipeline Sag
Repairs, Project No. FE17-01, for a total amount not to exceed $510,000; and
D. Approve a contingency amount of $51,000 (10%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) owns and maintains a trunk sewer that
drains a portion of the northeast section of Brea. A segment of this sewer line is located east of Rose
Drive and South of Carbon Canyon Road.
During a CCTV inspection of the Carbon Canyon trunk sewer, segments of the vitrified clay pipe
installed in 2008 were found to be badly deteriorated as a result of a material defect and required
immediate repair. The pipe was repaired in 2017 using cure-in-place pipe liner.
The Sanitation District is pursuing compensation from the manufacturer of the defective clay pipe
installed under an earlier project, including the cost of this repair.
RELEVANT STANDARDS
• Achieve less than 2.1 sewer spills per 100 miles
• Comply with California Public Contract Code Section 20103.8: award construction to lowest
responsive, responsible bidder
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File #: 2019-515 Agenda Date: 11/6/2019 Agenda Item No: 10.
PROBLEM
While performing the 2017 pipe repair, the crown of the vitrified clay pipe partially collapsed at two
locations causing sags on the crown of the liner. These sags impede high flows and impact cleaning
and maintenance operations.
PROPOSED SOLUTION
Implement Carbon Canyon Pipeline Sag Repairs, Project No. FE17-01, which will replace
approximately 200 feet of 33-inch vitrified clay pipe.
TIMING CONCERN
The schedule driver for this project is to repair the affected segment of the pipeline and restore
hydraulic capacity before flows exceed the reduced capacity.
RAMIFICATIONS OF NOT TAKING ACTION
If a contract is not awarded, this segment of the pipeline will result in a loss of hydraulic capacity and
prevent cleaning of the line.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The Sanitation District advertised Carbon Canyon Pipeline Sag Repairs, Project No. FE17-01, for
bids on June 10, 2019. Four sealed bids were received on August 27, 2019.
Summary information on the bid opening is as follows:
Engineer's Estimate $380,000
Bidder Amount of Bid
Creative Home Corporation (CHI $367,500
Construction)
Mike Prlich and Sons, Inc. $510,000
Charles King Company $581,000
Clark Contracting Corp. $597,025
The bids were evaluated in accordance with the Sanitation District's policies and procedures. After
evaluation, CHI Construction, the apparent low bidder, was found to be non-responsive to the
experience requirements. Invitation for Bid (IFB) required Bidders to list projects which demonstrate
that Bidders had at least ten years of pipeline construction and rehabilitation experience for pipe
diameters 15 inches and larger of vitrified clay pipe, reinforced concrete pipe, or fiberglass reinforced
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File #: 2019-515 Agenda Date: 11/6/2019 Agenda Item No: 10.
pipe. CHI Construction listed a total of five projects, two of which met the pipe type, one of which did
not meet the minimum diameter, and the other did not include a completion date and final contract
value. Both were removed from consideration. The three remaining projects listed did not meet any
of the pipeline experience requirements.
Staff proceeded with the clarification process and reached out to CHI Construction. Staff confirmed
with CHI Construction that the projects listed in their bid did not meet the experience requirements.
Therefore, CHI Construction bid was found non-responsive.
An evaluation of the second apparent low bidder, Mike Prlich and Sons, Inc., determined the bid to be
both responsive and responsible. Staff recommends rejecting the CHI Construction bid as non-
responsive and awarding a Construction Contract to the lowest responsive and responsible bidder,
Mike Prlich and Sons, Inc., for a total amount not to exceed $510,000.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves repairs and replacement of existing
facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder office following award of this Construction Contract by the Board.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted. (Line item: Budget Update, FY 2019-20, Small Construction Projects
Program (M-FE) Page A-8). The budget is sufficient for the recommended action.
ATTACHMENTS
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Construction Contract
HK:dm:sa:gc
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PART A
CONTRACT AGREEMENT
C-CA-022619
TABLE OF CONTENTS
CONTRACT AGREEMENT
SECTION - 1 GENERAL CONDITIONS..................................................................1
SECTION - 2 MATERIALS AND LABOR.................................................................4
SECTION - 3 PROJECT..........................................................................................4
SECTION -4 PLANS AND SPECIFICATONS ........................................................5
SECTION - 5 TIME OF COMMENCEMENT AND COMPLETION ..........................5
SECTION - 6 TIME IS OF THE ESSENCE .............................................................5
SECTION - 7 EXCUSABLE DELAYS......................................................................6
SECTION - 8 EXTRA WORK...................................................................................6
SECTION - 9 CHANGES IN PROJECT...................................................................7
SECTION - 10 LIQUIDATED DAMAGES FOR DELAY.............................................7
SECTION - 11 CONTRACT PRICE AND METHOD OF PAYMENT .........................7
SECTION - 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF
FUNDS ..............................................................................................9
SECTION - 13 COMPLETION...................................................................................9
SECTION - 14 CONTRACTOR'S EMPLOYEES COMPENSATION....................... 10
SECTION - 15 SURETY BONDS ............................................................................ 12
SECTION - 16 INSURANCE.................................................................................... 13
SECTION - 17 RISK AND INDEMNIFICATION.......................................................22
SECTION - 18 TERMINATION................................................................................22
SECTION - 19 WARRANTY....................................................................................22
SECTION - 20 ASSIGNMENT.................................................................................23
SECTION - 21 RESOLUTION OF DISPUTES ........................................................23
SECTION - 22 SAFETY & HEALTH ........................................................................24
SECTION - 23 NOTICES.........................................................................................24
C-CA-022619
CONTRACT AGREEMENT
ORANGE COUNTY SANITATION DISTRICT
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
THIS AGREEMENT is made and entered into, to be effective, this November 20, 2019, by and
between Mike Prlich and Sons, Inc., hereinafter referred to as "CONTRACTOR" and the Orange
County Sanitation District, hereinafter referred to as "OCSD".
WITNESSETH
That for and in consideration of the promises and agreements hereinafter made and exchanged,
OCSD and CONTRACTOR agree as follows:
SECTION — 1 GENERAL CONDITIONS
CONTRACTOR certifies and agrees that all the terms, conditions and obligations of the
Contract Documents as hereinafter defined, the location of the job site, and the conditions under
which the Work is to be performed have been thoroughly reviewed, and enters into this Contract
based upon CONTRACTOR's investigation of all such matters and is in no way relying upon
any opinions or representations of OCSD. It is agreed that this Contract represents the entire
agreement. It is further agreed that the Contract Documents are each incorporated into this
Contract by reference, with the same force and effect as if the same were set forth at length
herein, and that CONTRACTOR and its Subcontractors, if any, will be and are bound by any
and all of said Contract Documents insofar as they relate in any part or in any way, directly or
indirectly, to the Work covered by this Contract.
A. Contract Documents Order of Precedence
"Contract Documents" refers to those documents identified in the definition of"Contract
Documents" in the General Conditions— Definitions.
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1. In the event of a conflict between one Contract Document and any of the other
Contract Documents, the provisions in the document highest in precedence shall be
controlling. The order of precedence of the Contract Documents is as follows:
a. Supplemental Agreements—the last in time being the first in precedence
b. Addenda issued prior to opening of Bids —the last in time being the first in
precedence
c. Contract Agreement
d. Permits and other regulatory requirements
e. Special Provisions
f. General Conditions (GC)
g. Notice Inviting Bids and Instruction to Bidders
h. Geotechnical Baseline Report (GBR), if attached as a Contract Document
i. Plans and Specifications — in these documents the order of precedence shall be:
i. Specifications (Divisions 01-17)
ii. Plans
iii. General Requirements (GR)
iv. Standard Drawings and Typical Details
j. CONTRACTOR's Bid
2. In the event of a conflict between terms within an individual Contract Document, the
conflict shall be resolved by applying the following principles as appears applicable:
a. Figured dimensions on the Contract Documents shall govern. Dimensions not
specified shall be as directed by the ENGINEER. Details not shown or
specified shall be the same as similar parts that are shown or specified, or as
directed. Full-size details shall take precedence over scale Drawings as to
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shape and details of construction. Specifications shall govern as to material
and workmanship.
b. The Contract Documents calling for the higher quality material or workmanship
shall prevail. Materials or Work described in words, which so applied, have a
well known technical or trade meaning shall be deemed to refer to such
recognized standards. In the event of any discrepancy between any Drawings
and the figures thereon, the figures shall be taken as correct.
C. Scale Drawings, full-size details, and Specifications are intended to be fully
complementary and to agree. Should any discrepancy between Contract
Documents come to the CONTRACTOR's attention, or should an error occur in
the efforts of others, which affect the Work, the CONTRACTOR shall notify the
ENGINEER, in writing, at once. In the event any doubts or questions arise with
respect to the true meaning of the Contract Documents, reference shall be
made to the ENGINEER whose written decision shall be final. If the
CONTRACTOR proceeds with the Work affected without written instructions
from the ENGINEER, the CONTRACTOR shall be fully responsible for any
resultant damage or defect.
d. Anything mentioned in the Specifications and not indicated in the Plans, or
indicated in the Plans and not mentioned in the Specifications, shall be of like
effect as if indicated and mentioned in both. In case of discrepancy in the
Plans or Specifications, the matter shall be immediately submitted to OCSD's
ENGINEER, without whose decision CONTRACTOR shall not adjust said
discrepancy save only at CONTRACTOR's own risk and expense. The
decision of the ENGINEER shall be final.
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In all matters relating to the acceptability of material, machinery or plant equipment;
classifications of material or Work; the proper execution, progress or sequence of the
Work; and quantities interpretation of the Contract Documents, the decision of the
ENGINEER shall be final and binding, and shall be a condition precedent to any payment
under the Contract, unless otherwise ordered by the Board of Directors.
B. Definitions
Capitalized terms used in this Contract are defined in the General Conditions, Definitions.
Additional terms may be defined in the Special Provisions.
SECTION — 2 MATERIALS AND LABOR
CONTRACTOR shall furnish, under the conditions expressed in the Plans and Specifications, at
CONTRACTOR'S own expense, all labor and materials necessary, except such as are
mentioned in the Specifications to be furnished by OCSD, to construct and complete the
Project, in good workmanlike and substantial order. If CONTRACTOR fails to pay for labor or
materials when due, OCSD may settle such claims by making demand upon the Surety to this
Contract. In the event of the failure or refusal of the Surety to satisfy said claims, OCSD may
settle them directly and deduct the amount of payments from the Contract Price and any
amounts due to CONTRACTOR. In the event OCSD receives a stop payment notice from any
laborer or material supplier alleging non-payment by CONTRACTOR, OCSD shall be entitled to
deduct all of its costs and expenses incurred relating thereto, including but not limited to
administrative and legal fees.
SECTION — 3 PROJECT
The Project is described as:
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
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SECTION —4 PLANS AND SPECIFICATONS
The Work to be done is shown in a set of Plans and Specifications entitled:
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
Said Plans and Specifications and any revision, amendments and addenda thereto are attached
hereto and incorporated herein as part of this Contract and referred to by reference.
SECTION — 5 TIME OF COMMENCEMENT AND COMPLETION
CONTRACTOR agrees to commence the Project within 15 calendar days from the date set forth
in the "Notice to Proceed" sent by OCSD, unless otherwise specified therein and shall diligently
prosecute the Work to completion within one hundred sixty (160) calendar days from the date of
the "Notice to Proceed" issued by OCSD, excluding delays caused or authorized by OCSD as
set forth in Sections 7, 8, and 9 hereof, and applicable provisions in the General Conditions.
The time for completion includes four (4) calendar days determined by OCSD likely to be
inclement weather when CONTRACTOR will be unable to work.
SECTION — 6 TIME IS OF THE ESSENCE
Time is of the essence of this Contract. As required by the Contract Documents,
CONTRACTOR shall prepare and obtain approval of all shop drawings, details and samples,
and do all other things necessary and incidental to the prosecution of CONTRACTOR's Work in
conformance with an approved construction progress schedule. CONTRACTOR shall
coordinate the Work covered by this Contract with that of all other contractors, subcontractors
and of OCSD, in a manner that will facilitate the efficient completion of the entire Work and
accomplish the required milestone(s), if any, by the applicable deadline(s) in accordance with
Section 5 herein. OCSD shall have the right to assert complete control of the premises on
which the Work is to be performed and shall have the right to decide the time or order in which
the various portions of the Work shall be installed or the priority of the work of subcontractors,
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and, in general, all matters representing the timely and orderly conduct of the Work of
CONTRACTOR on the premises.
SECTION — 7 EXCUSABLE DELAYS
CONTRACTOR shall only be excused for any delay in the prosecution or completion of the
Project as specifically provided in General Conditions, "Extensions for Delay", and the General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
Extensions of time and extra compensation arising from such excusable delays will be
determined in accordance with the General Conditions, "Extension of Time for Delay" and
"Contract Price Adjustments and Payments", and extensions of time and extra compensation as
a result of incurring undisclosed utilities will be determined in accordance with General
Requirements, "By CONTRACTOR or Others — Unknown Utilities during Contract Work".
OCSD's decision will be conclusive on all parties to this Contract.
SECTION — 8 EXTRA WORK
The Contract Price as set forth in Section 11, includes compensation for all Work performed by
CONTRACTOR, unless CONTRACTOR obtains a Change Order signed by a designated
representative of OCSD specifying the exact nature of the Extra Work and the amount of extra
compensation to be paid all as more particularly set forth in Section 9 hereof and the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)", "OWNER Initiated
Changes", and "Contract Price Adjustments and Payments".
In the event a Change Order is issued by OCSD pursuant to the Contract Documents, OCSD
shall extend the time fixed in Section 5 for completion of the Project by the number of days, if
any, reasonably required for CONTRACTOR to perform the Extra Work, as determined by
OCSD's ENGINEER. The decision of the ENGINEER shall be final.
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SECTION — 9 CHANGES IN PROJECT
OCSD may at any time, without notice to any Surety, by Change Order, make any changes in
the Work within the general scope of the Contract Document, including but not limited to
changes:
1. In the Specifications (including Drawings and designs);
2. In the time, method or manner of performance of the Work;
3. In OCSD-furnished facilities, equipment, materials, services or site; or
4. Directing acceleration in the performance of the Work.
No change of period of performance or Contract Price, or any other change in the Contract
Documents, shall be binding until the Contract is modified by a fully executed Change Order.
All Change Orders shall be issued in accordance with the requirements set forth in the General
Conditions, "Request for Change (Changes at CONTRACTOR's Request)" and "OWNER
Initiated Changes".
SECTION — 10 LIQUIDATED DAMAGES FOR DELAY
Liquidated Damages shall be payable in the amounts and upon the occurrence of such events
or failure to meet such requirements or deadlines as provided in the Special Provisions,
"Liquidated Damages and Incentives."
SECTION — 11 CONTRACT PRICE AND METHOD OF PAYMENT
A. OCSD agrees to pay and the CONTRACTOR agrees to accept as full consideration for the
faithful performance of this Contract, subject to any additions or deductions as provided in
approved Change Orders, the sum of Five Hundred Ten Thousand Dollars ($510,000) as
itemized on the Attached Exhibit "A".
Upon satisfaction of the conditions precedent to payment set forth in the General
Requirements, Additional General Requirements and General Conditions (including but
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not limited to Sections entitled "Mobilization Payment Requirements" and "Payment
Itemized Breakdown of Contract Lump Sum Prices"), there shall be paid to the
CONTRACTOR an initial Net Progress Payment for mobilization. OCSD shall issue at the
commencement of the job a schedule which shows:
1. A minimum of one payment to be made to the CONTRACTOR for each successive
four (4) week period as the Work progresses, and
2. The due dates for the CONTRACTOR to submit requests for payment to meet the
payment schedule.
After the initial Net Progress Payment, and provided the CONTRACTOR submits the
request for payment prior to the end of the day required to meet the payment schedule,
the CONTRACTOR shall be paid a Net Progress Payment on the corresponding monthly
payment date set forth in the schedule.
Payments shall be made on demands drawn in the manner required by law, accompanied
by a certificate signed by the ENGINEER, stating that the Work for which payment is
demanded has been performed in accordance with the terms of the Contract Documents,
and that the amount stated in the certificate is due under the terms of the Contract.
Payment applications shall also be accompanied with all documentation, records, and
releases as required by the Contract, Exhibit A, Schedule of Prices, and General
Conditions, "Payment for Work— General". The Total amount of Progress Payments shall
not exceed the actual value of the Work completed as certified by OCSD's ENGINEER.
The processing of payments shall not be considered as an acceptance of any part of the
Work.
B. As used in this Section, the following defined terms shall have the following meanings:
1. "Net Progress Payment" means a sum equal to the Progress Payment less the
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Retention Amount and other qualified deductions (Liquidated Damages, stop
payment notices, etc.).
2. "Progress Payment" means a sum equal to:
a. the value of the actual Work completed since the commencement of the Work
as determined by OCSD;
b. plus the value of material suitably stored at the worksite, treatment plant or
approved storage yards subject to or under the control of OCSD since the
commencement of the Work as determined by OCSD;
C. less all previous Net Progress Payments;
d. less all amounts of previously qualified deductions;
e. less all amounts previously retained as Retention Amounts.
3. "Retention Amount" for each Progress Payment means the percentage of each
Progress Payment to be retained by OCSD to assure satisfactory completion of the
Contract. The amount to be retained from each Progress Payment shall be
determined as provided in the General Conditions—"Retained Funds; Substitution of
Securities."
SECTION — 12 SUBSTITUTION OF SECURITIES IN LIEU OF RETENTION OF FUNDS
Pursuant to Public Contract Code Section 22300 et seq., the CONTRACTOR may, at its sole
expense, substitute securities as provided in General Conditions — "Retained Funds;
Substitution of Securities."
SECTION — 13 COMPLETION
Final Completion and Final Acceptance shall occur at the time and in the manner specified in the
General Conditions, "Final Acceptance and Final Completion", "Final Payment" and Exhibit A-
Schedule of Prices.
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Upon receipt of all documentation, records, and releases as required by the Contract from the
CONTRACTOR, OCSD shall proceed with the Final Acceptance as specified in General
Conditions.
SECTION — 14 CONTRACTOR'S EMPLOYEES COMPENSATION
A. Davis-Bacon Act:
CONTRACTOR will pay and will require all Subcontractors to pay all employees on said
Project a salary or wage at least equal to the prevailing rate of per diem wages as
determined by the Secretary of Labor in accordance with the Davis-Bacon Act for each
craft or type of worker needed to perform the Contract. The provisions of the Davis-Bacon
Act shall apply only if the Contract is in excess of Two Thousand Dollars ($2,000.00) and
when twenty-five percent (25%) or more of the Contract is funded by federal assistance. If
the aforesaid conditions are met, a copy of the provisions of the Davis-Bacon Act to be
complied with are incorporated herein as a part of this Contract and referred to by
reference.
B. General Prevailing Rate:
OCSD has been advised by the State of California Director of Industrial Relations of its
determination of the general prevailing rate of per diem wages and the general prevailing
rate for legal holiday and overtime Work in the locality in which the Work is to be
performed for each craft or type of Work needed to execute this Contract, and copies of
the same are on file in the Office of the ENGINEER of OCSD. The CONTRACTOR
agrees that not less than said prevailing rates shall be paid to workers employed on this
public works Contract as required by Labor Code Section 1774 of the State of California.
Per California Labor Code 1773.2, OCSD will have on file copies of the prevailing rate of
per diem wages at its principal office and at each job site, which shall be made available to
any interested party upon request.
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C. Forfeiture for Violation:
CONTRACTOR shall, as a penalty to OCSD, forfeit Two Hundred Dollars ($200.00) for
each calendar day or portion thereof for each worker paid (either by the CONTRACTOR or
any Subcontractor under it) less than the prevailing rate of per diem wages as set by the
Director of Industrial Relations, in accordance with Sections 1770-1780 of the California
Labor Code for the Work provided for in this Contract, all in accordance with Section 1775
of the Labor Code of the State of California.
D. Apprentices:
Sections 1777.5, 1777.6, 1777.7 of the Labor Code of the State of California, regarding
the employment of apprentices are applicable to this Contract and the CONTRACTOR
shall comply therewith if the prime contract involves Thirty Thousand Dollars ($30,000.00)
or more.
E. Workday:
In the performance of this Contract, not more than eight (8) hours shall constitute a day's
work, and the CONTRACTOR shall not require more than eight (8) hours of labor in a day
from any person employed by him hereunder except as provided in paragraph (B) above.
CONTRACTOR shall conform to Article 3, Chapter 1, Part 7 (Section 1810 et seq.) of the
Labor Code of the State of California and shall forfeit to OCSD as a penalty, the sum of
Twenty-five Dollars ($25.00) for each worker employed in the execution of this Contract by
CONTRACTOR or any Subcontractor for each calendar day during which any worker is
required or permitted to labor more than eight (8) hours in any one calendar day and forty
(40) hours in any one week in violation of said Article. CONTRACTOR shall keep an
accurate record showing the name and actual hours worked each calendar day and each
calendar week by each worker employed by CONTRACTOR in connection with the
Project.
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F. Registration; Record of Wages; Inspection:
CONTRACTOR shall comply with the registration requirements of Labor Code Section 1725.5.
Pursuant to Labor Code Section 1771.4, the Work is subject to compliance monitoring by the
California Department of Industrial Relations. CONTRACTOR shall maintain accurate payroll
records and shall submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of Section 1776 may
be deducted from progress payments per Section 1776.
CONTRACTOR shall comply with the job site notices posting requirements established by
the Labor Commissioner per Title 8, California Code of Regulations Section 16461(e).
SECTION — 15 SURETY BONDS
CONTRACTOR shall, before entering upon the performance of this Contract, furnish Bonds
approved by OCSD's General Counsel — one in the amount of one hundred percent (100%) of
the Contract amount, to guarantee the faithful performance of the Work, and the other in the
amount of one hundred percent (100%) of the Contract amount to guarantee payment of all
claims for labor and materials furnished. As changes to the Contract occur via approved
Change Orders, the CONTRACTOR shall assure that the amounts of the Bonds are adjusted to
maintain 100% of the Contract Price. This Contract shall not become effective until such Bonds
are supplied to and approved by OCSD. Bonds must be issued by a Surety authorized by the
State Insurance Commissioner to do business in California. The Performance Bond shall
remain in full force and effect through the warranty period, as specified in Section 19 below. All
Bonds required to be submitted relating to this Contract must comply with California Code of
Civil Procedure Section 995.630. Each Bond shall be executed in the name of the Surety
insurer under penalty of perjury, or the fact of execution of each Bond shall be duly
acknowledged before an officer authorized to take and certify acknowledgments, and either one
of the following conditions shall be satisfied:
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A. A copy of the transcript or record of the unrevoked appointment, power of attorney, by-
laws, or other instrument, duly certified by the proper authority and attested by the seal of
the insurer entitling or authorizing the person who executed the Bond to do so for and on
behalf of the insurer, is on file in the Office of the County Clerk of the County of Orange; or
B. A copy of a valid power of attorney is attached to the Bond.
SECTION — 16 INSURANCE
CONTRACTOR shall purchase and maintain, for the duration of the Contract, insurance against
claims for injuries to persons, or damages to property which may arise from or in connection
with the performance of the Work hereunder, and the results of that Work by CONTRACTOR,
its agents, representatives, employees, or Subcontractors, in amounts equal to the
requirements set forth below. CONTRACTOR shall not commence Work under this Contract
until all insurance required under this Section is obtained in a form acceptable to OCSD, nor
shall CONTRACTOR allow any Subcontractor to commence Work on a subcontract until all
insurance required of the Subcontractor has been obtained. CONTRACTOR shall maintain all
of the foregoing insurance coverages in force through the point at which the Work under this
Contract is fully completed and accepted by OCSD pursuant to the provisions of the General
Conditions, "Final Acceptance and Final Completion". Furthermore, CONTRACTOR shall
maintain all of the foregoing insurance coverages in full force and effect throughout the warranty
period, commencing on the date of Final Acceptance. The requirement for carrying the
foregoing insurance shall not derogate from the provisions for indemnification of OCSD by
CONTRACTOR under Section 17 of this Contract. Notwithstanding nor diminishing the
obligations of CONTRACTOR with respect to the foregoing, CONTRACTOR shall subscribe for
and maintain in full force and effect during the life of this Contract, inclusive of all changes to the
Contract Documents made in accordance with the provisions of the General Conditions,
"Request for Change (Changes at CONTRACTOR's Request)" and/or"OWNER Initiated
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Changes", the following insurance in amounts not less than the amounts specified. OCSD
reserves the right to amend the required limits of insurance commensurate with the
CONTRACTOR's risk at any time during the course of the Project. No vehicles may enter
OCSD premises/worksite without possessing the required insurance coverage.
CONTRACTOR's insurance shall also comply with all insurance requirements prescribed by
agencies from whom permits shall be obtained for the Work and any other third parties from
whom third party agreements are necessary to perform the Work (collectively, the "Third
Parties"), The Special Provisions may list such requirements and sample forms and
requirements from such Third Parties may be included in an attachment to the General
Requirements. CONTRACTOR bears the responsibility to discover and comply with all
requirements of Third Parties, including meeting specific insurance requirements, that are
necessary for the complete performance of the Work. To the extent there is a conflict between
the Third Parties' insurance requirements and those set forth by OCSD herein, the
requirement(s) providing the more protective coverage for both OSCD and the Third Parties
shall control and be purchased and maintained by CONTRACTOR.
A. Limits of Insurance
1. General Liability: Three Million Dollars ($3,000,000) per occurrence and a general
aggregate limit of Three Million Dollars ($3,000,000) for bodily injury, personal injury
and property damage. Coverage shall include each of the following:
a. Premises-Operations.
b. Products and Completed Operations, with limits of at least Three Million
Dollars ($3,000,000) per occurrence and a general aggregate limit of Three
Million Dollars ($3,000,000) which shall be in effect at all times during the
warranty period set forth in the Warranty section herein, and as set forth in the
General Conditions, "Warranty (CONTRACTOR's Guarantee)", plus any
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additional extension or continuation of time to said warranty period that may be
required or authorized by said provisions.
C. Broad Form Property Damage, expressly including damage arising out of
explosion, collapse, or underground damage.
d. Contractual Liability, expressly including the indemnity provisions assumed
under this Contract.
e. Separation of Insured Clause, providing that coverage applies separately to
each insured, except with respect to the limits of liability.
f. Independent CONTRACTOR's Liability.
To the extent first dollar coverage, including defense of any claim, is not
available to OCSD or any other additional insured because of any SIR,
deductible, or any other form of self insurance, CONTRACTOR is obligated to
assume responsibility of insurer until the deductible, SIR or other condition of
insurer assuming its defense and/or indemnity has been satisfied.
CONTRACTOR shall be responsible to pay any deductible or SIR.
g. If a crane will be used, the General Liability insurance will be endorsed to add
Riggers Liability coverage or its equivalent to cover the usage of the crane and
exposures with regard to the crane operators, riggers and others involved in
using the crane.
h. If divers will be used, the General Liability insurance will be endorsed to cover
marine liability or its equivalent to cover the usage of divers.
2. Automobile Liability: The CONTRACTOR shall maintain a policy of Automobile
Liability Insurance on a comprehensive form covering all owned, non-owned, and
hired automobiles, trucks, and other vehicles providing the following minimum limits
of liability coverage:
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Either (1) a combined single limit of Three Million Dollars ($3,000,000) and a general
aggregate limit of Three Million Dollars ($3,000,000)for bodily injury, personal injury
and property damage;
Or alternatively, (2) Three Million Dollars ($3,000,000) per person for bodily injury
and Two Million Dollars ($2,000,000) per accident for property damage.
3. Umbrella Excess Liability: The minimum limits of general liability and automobile
liability insurance required, as set forth above, shall be provided for either in a single
policy of primary insurance or a combination of policies of primary and umbrella
excess coverage. Excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits for
general liability and automobile liability.
4. Drone Liability Insurance: If a drone will be used, drone liability insurance must be
maintained by CONTRACTOR in the amount of One Million Dollars ($1,000,000) in a
form acceptable by OCSD.
5. Worker's Compensation/Employer's Liability: CONTRACTOR shall provide such
Worker's Compensation Insurance as required by the Labor Code of the State of
California, including employer's liability with a minimum limit of One Million Dollars
($1,000,000) per accident for bodily injury or disease. If an exposure to Jones Act
liability may exist, the insurance required herein shall include coverage with regard to
Jones Act claims.
Where permitted by law, CONTRACTOR hereby waives all rights of recovery by
subrogation because of deductible clauses, inadequacy of limits of any insurance
policy, limitations or exclusions of coverage, or any other reason against OCSD, its
or their officers, agents, or employees, and any other contractor or subcontractor
performing Work or rendering services on behalf of OCSD in connection with the
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planning, development and construction of the Project. In all its insurance coverages
related to the Work, CONTRACTOR shall include clauses providing that each insurer
shall waive all of its rights of recovery by subrogation against OCSD, its or their
officers, agents, or employees, or any other contractor or subcontractor performing
Work or rendering services at the Project. Where permitted by law, CONTRACTOR
shall require similar written express waivers and insurance clauses from each of its
Subcontractors of every tier. A waiver of subrogation shall be effective as to any
individual or entity, even if such individual or entity (a) would otherwise have a duty
of indemnification, contractual or otherwise, (b) did not pay the insurance premium,
directly or indirectly, and (c) whether or not such individual or entity has an insurable
interest in the property damaged.
6. Pollution Liability Insurance: CONTRACTOR shall purchase and maintain insurance
for pollution liability covering bodily injury, property damage (including loss of use of
damaged property or property that has not been physically injured or destroyed),
cleanup costs, and defense costs (including costs and expenses for investigation,
defense, or settlement of claims). Coverage shall carry limits of at least One Million
Dollars ($1,000,000) and shall apply to sudden and non-sudden pollution conditions
(including sewage spills), both at the site or needed due to migration of pollutants
from the site, resulting from the escape or release of smoke, vapors, fumes, acids,
alkalis, toxic chemicals, liquids or gases, waste materials, or other irritants,
contaminants or pollutants.
If CONTRACTOR provides coverage written on a claims-made basis, OCSD has the
right to approve or reject such coverage in its own discretion. If written on a claims-
made basis, the CONTRACTOR warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this Contract, and that
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continuous coverage will be maintained, or an extended discovery period will be
exercised, for a period of two years beginning from the time that the Project under
this Contract is completed.
7. Limits are Minimums: If CONTRACTOR maintains higher limits than the minimums
shown in this Section, OCSD requires and shall be entitled to coverage for the higher
limits maintained by the CONTRACTOR.
B. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by OCSD. At
the option of OCSD, either: the Insurer shall reduce or eliminate such deductibles or self-
insured retentions as respects OCSD, its Directors, officers, agents, CONSULTANTS, and
employees; or CONTRACTOR shall provide a financial guarantee satisfactory to OCSD
guaranteeing payment of losses and related investigations, claim administration, and
defense expenses.
C. Other Insurance Provisions
1. Each such policy of General Liability Insurance and Automobile Liability Insurance
shall be endorsed to contain, the following provisions:
a. OCSD, its Directors, officers, agents, CONSULTANTS, and employees, and all
public agencies from whom permits will be obtained, and their Directors,
officers, agents, and employees are hereby declared to be additional insureds
under the terms of this policy, but only with respect to the operations of
CONTRACTOR at or from any of the sites of OCSD in connection with this
Contract, or acts and omissions of the additional insured in connection with its
general supervision or inspection of said operations related to this Contract.
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b. Insurance afforded by the additional insured endorsement shall apply as
primary insurance, and other insurance maintained by OCSD shall be excess
only and not contributing with insurance provided under this policy.
2. Each insurance policy required herein shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, and that coverage shall not be cancelled for
non-payment of premium except after ten (10) days prior written notice by certified
mail, return receipt requested. Should there be changes in coverage or an increase
in deductible or SIR amounts, CONTRACTOR undertakes to procure a manuscript
endorsement from its insurer giving 30 days prior notice of such an event to OCSD,
or to have its insurance broker/agent send to OCSD a certified letter describing the
changes in coverage and any increase in deductible or SIR amounts. The certified
letter must be sent Attention: Risk Management and shall be received not less than
twenty (20) days prior to the effective date of the change(s). The letter must be
signed by a Director or Officer of the broker/agent and must be on company
letterhead, and may be sent via e-mail in pdf format.
3. Coverage shall not extend to any indemnity coverage for the active negligence of
any additional insured in any case where an agreement to indemnify the additional
insured would be invalid under California Civil Code Section 2782(b).
4. If required by a public agency from whom permit(s) will be obtained, each policy of
General Liability Insurance and Automobile Liability Insurance shall be endorsed to
specify by name the public agency and its legislative members, officers, agents,
CONSULTANTS, and employees, to be additional insureds.
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D. Acceptability of Insurers
Insurers must have an "A2, or better, Policyholder's Rating, and a Financial Rating of at
least Class VIII, or better, in accordance with the most current A.M. Best Rating Guide.
OCSD recognizes that State Compensation Insurance Fund has withdrawn from
participation in the A.M. Best Rating Guide process. Nevertheless, OCSD will accept
State Compensation Insurance Fund for the required policy of worker's compensation
insurance, subject to OCSD's option, at any time during the term of this Contract, to
require a change in insurer upon twenty (20) days written notice. Further, OCSD will
require CONTRACTOR to substitute any insurer whose rating drops below the levels
herein specified. Said substitution shall occur within twenty (20) days of written notice to
CONTRACTOR by OCSD or its agent.
E. Verification of Coverage
CONTRACTOR shall furnish OCSD with original certificates and mandatory endorsements
affecting coverage. Said policies and endorsements shall conform to the requirements
herein stated. All certificates and endorsements are to be received and approved by
OCSD before Work commences. OCSD reserves the right to require complete, certified
copies of all required insurance policies, including endorsements, affecting the coverage
required by these Specifications at any time.
F. Subcontractors
CONTRACTOR shall be responsible to establish insurance requirements for any
Subcontractors hired by CONTRACTOR. The insurance shall be in amounts and types
reasonably sufficient to deal with the risk of loss involving the Subcontractor's operations
and work. OCSD and any public agency issuing permits for the Project must be named as
"Additional Insured" on any General Liability or Automobile Liability policy obtained by a
Subcontractor. The CONTRACTOR must obtain copies and maintain current versions of
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all Subcontractors' policies, Certificate of Liability and mandatory endorsements effecting
coverage. Upon request, CONTRACTOR must furnish OCSD with the above referenced
required documents.
G. Required Forms and Endorsements
1. Required ACORD Form
a. Certificate of Liability Form 25
2. Required Insurance Services Office, Inc. Endorsements (when alternative forms are
shown, they are listed in order of preference)
In the event any of the following forms are cancelled by Insurance Services Office,
Inc. (ISO), or are updated, the ISO replacement form or equivalent must be supplied.
a. Commercial General Liability Form CG-0001 10 01
b. Additional Insured Including Form CG-2010 10 01 and
Products-Completed Operations Form CG-2037 10 01
C. Waiver of Transfer of Rights of Form CG-2404 11 85; or
Recovery Against Others to Us/ Form CG-2404 10 93
Waiver of Subrogation
3. Required State Compensation Insurance Fund Endorsements
a. Waiver of Subrogation Endorsement No. 2570
b. Cancellation Notice Endorsement No. 2065
4. Additional Required Endorsements
a. Notice of Policy Termination Manuscript Endorsement
5. Pollution Liability Endorsements
There shall be a Separation of Insured Clause or endorsement, providing that
coverage applies separately to each insured, except with respect to the limits of
liability. There shall also be an endorsement or policy language containing a waiver
of subrogation rights on the part of the insurer.
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OCSD, its directors, officers, agents, CONSULTANTS and employees and all public
agencies from whom permits will be obtained as well as their directors, officers,
agents, and employees shall be included as insureds under the policy. Any
additional insured endorsement shall contain language at least as broad as the
coverage language contained in ISO form CG 20 10 11 85 or alternatively in both
CG 20 10 10 01 and CG 20 37 10 01 together.
SECTION — 17 RISK AND INDEMNIFICATION
All Work covered by this Contract done at the site of construction or in preparing or delivering
materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR shall save,
indemnify, defend, and keep OCSD and others harmless as more specifically set forth in
General Conditions, "General Indemnification".
SECTION — 18 TERMINATION
This Contract may be terminated in whole or in part in writing by OCSD in the event of
substantial failure by the CONTRACTOR to fulfill its obligations under this Agreement, or it may
be terminated by OCSD for its convenience provided that such termination is effectuated in a
manner and upon such conditions set forth more particularly in General Conditions,
"Termination for Default" and/or"Termination for Convenience", provided that no termination
may be effected unless proper notice is provided to CONTRACTOR at the time and in the
manner provided in said General Conditions. If termination for default or convenience is
effected by OCSD, an equitable adjustment in the price provided for in this Contract shall be
made at the time and in the manner provided in the General Conditions, "Termination for
Default" and "Termination for Convenience".
SECTION — 19 WARRANTY
The CONTRACTOR agrees to perform all Work under this Contract in accordance with the
Contract Documents, including OCSD's designs, Drawings and Specifications.
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The CONTRACTOR guarantees for a period of at least one (1) year from the date of Final
Acceptance of the Work, pursuant to the General Conditions, "Final Acceptance and Final
Completion" that the completed Work is free from all defects due to faulty materials, equipment
or workmanship and that it shall promptly make whatever adjustments or corrections which may
be necessary to cure any defects, including repairs of any damage to other parts of the system
resulting from such defects. OCSD shall promptly give notice to the CONTRACTOR of
observed defects. In the event that the CONTRACTOR fails to make adjustments, repairs,
corrections or other work made necessary by such defects, OCSD may do so and charge the
CONTRACTOR the cost incurred. The CONTRACTOR's warranty shall continue as to any
corrected deficiency until the later of(1) the remainder of the original one-year warranty period;
or (2) one year after acceptance by OCSD of the corrected Work. The Performance Bond and
the Payment Bond shall remain in full force and effect through the guarantee period.
The CONTRACTOR's obligations under this clause are in addition to the CONTRACTOR's
other express or implied assurances under this Contract, including but not limited to specific
manufacturer or other extended warranties specified in the Plans and Specifications, or state
law and in no way diminish any other rights that OCSD may have against the CONTRACTOR
for faulty materials, equipment or Work.
SECTION — 20 ASSIGNMENT
No assignment by the CONTRACTOR of this Contract or any part hereof, or of funds to be
received hereunder, will be recognized by OCSD unless such assignment has had prior written
approval and consent of OCSD and the Surety.
SECTION — 21 RESOLUTION OF DISPUTES
OCSD and the CONTRACTOR shall comply with the provisions of California Public Contract
Code Section 20104 et. seq., regarding resolution of construction claims for any Claims which
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arise between the CONTRACTOR and OCSD, as well as all applicable dispute and Claims
provisions as set forth in the General Conditions and as otherwise required by law.
SECTION — 22 SAFETY & HEALTH
CONTRACTOR shall comply with all applicable safety and health requirements mandated by
federal, state, city and/or public agency codes, permits, ordinances, regulations, and laws, as
well as these Contract Documents, including but not limited to the General Requirements,
Section entitled "Safety" and Exhibit B OCSD Safety Standards.
SECTION — 23 NOTICES
Any notice required or permitted under this Contract shall be sent by certified mail, return receipt
requested, at the address set forth below. Any party whose address changes shall notify the
other party in writing.
TO OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Clerk of the Board
Copy to: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708-7018
Attn: Construction Manager
Bradley R. Hogin, Esquire
Woodruff, Spradlin & Smart
555 Anton Boulevard
Suite 1200
Costa Mesa, California 92626
TO CONTRACTOR: Lonny Laven
Mike Prlich and Sons, Inc.
5103 Elton Street
Baldwin Park, CA 91706
Copy to: Lonny Laven, Project Manager
Mike Prlich and Sons, Inc.
5103 Elton Street
Baldwin Park, CA 91706
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IN WITNESS WHEREOF, the parties hereto have executed this Contract Agreement as the
date first hereinabove written.
CONTRACTOR: Mike Prlich and Sons, Inc.
5103 Elton Street
Baldwin Park, CA 91706
By
Printed Name
Its
CONTRACTOR's State License No. 760474 (Expiration Date 03/31/2021)
OCSD: Orange County Sanitation District
By
David John Shawver
Board Chairman
By
Kelly A. Lore
Clerk of the Board
By
Ruth Zintzun
Purchasing & Contracts Manager
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EXHIBIT A
SCHEDULE OF PRICES
C-EXA-080414
TABLE OF CONTENTS
EXHIBIT A
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION............................................................................. 1
EXA-2 PROGRESS PAYMENTS ..................................................................................1
EXA-3 RETENTION AND ESCROW ACCOUNTS........................................................1
EXA-4 STOP PAYMENT NOTICE.................................................................................3
EXA-5 PAYMENT TO SUBCONTRACTORS................................................................3
EXA-6 PAYMENT OF TAXES .......................................................................................3
EXA-7 FINAL PAYMENT...............................................................................................4
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT ...5
ATTACHMENT 1 - CERTIFICATION FOR REQUEST FOR PAYMENT.........................7
ATTACHMENT 2 - SCHEDULE OF PRICES...................................................................8
C-EXA-080414
EXHIBIT
SCHEDULE OF PRICES
EXA-1 BASIS OF COMPENSATION
CONTRACTOR will be paid the Contract Price according to the Schedule of
Prices, and all other applicable terms and conditions of the Contract
Documents.
EXA-2 PROGRESS PAYMENTS
Progress payments will be made in accordance with all applicable terms and
conditions of the Contract Documents, including, but not limited to:
1. Contract Agreement— Section 11 — "Contract Price and Method of
Payment;"
2. General Conditions—"Payment— General";
3. General Conditions—"Payment—Applications for Payment";
4. General Conditions—"Payment— Mobilization Payment Requirements;"
5. General Conditions — "Payment— Itemized Breakdown of Contract Lump
Sum Prices";
6. General Conditions — "Contract Price Adjustments and Payments";
7. General Conditions— "Suspension of Payments";
8. General Conditions — "OCSD's Right to Withhold Certain Amounts and
Make Application Thereof"; and
9. General Conditions—"Final Payment."
EXA-3 RETENTION AND ESCROW ACCOUNTS
A. Retention:
OCSD shall retain a percentage of each progress payment to assure
satisfactory completion of the Work. The amount to be retained from each
progress payment shall be determined as provided in General Conditions—
"Retained Funds; Substitution of Securities". In all contracts between
CONTRACTOR and its Subcontractors and/or Suppliers, the retention may not
exceed the percentage specified in the Contract Documents.
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
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B. Substitution of Securities:
CONTRACTOR may, at its sole expense, substitute securities as provided in
General Conditions—"Retained Funds; Substitution of Securities." Payment of
Escrow Agent:
In lieu of substitution of securities as provided above, the CONTRACTOR may
request and OCSD shall make payment of retention earned directly to the
escrow agent at the expense of the CONTRACTOR. At the expense of the
CONTRACTOR, the CONTRACTOR may direct the investment of the
payments into securities consistent with Government Code §16430 and the
CONTRACTOR shall receive the interest earned on the investments upon the
same terms provided for in this article for securities deposited by the
CONTRACTOR. Upon satisfactory completion of the Contract, the
CONTRACTOR shall receive from the escrow agent all securities, interest and
payments received by the escrow agent from OCSD, pursuant to the terms of
this article. The CONTRACTOR shall pay to each Subcontractor, not later than
twenty (20) calendar days after receipt of the payment, the respective amount
of interest earned, net of costs attributed to retention withheld from each
Subcontractor, on the amount of retention withheld to ensure the performance
of the Subcontractor. The escrow agreement used by the escrow agent
pursuant to this article shall be substantially similar to the form set forth in
§22300 of the California Public Contract Code.
C. Release of Retention:
Upon Final Acceptance of the Work, the CONTRACTOR shall submit an
invoice for release of retention in accordance with the terms of the Contract.
D. Additional Deductibles:
In addition to the retentions described above, OCSD may deduct from each
progress payment any or all of the following:
1. Liquidated Damages that have occurred as of the date of the application for
progress payment;
2. Deductions from previous progress payments already paid, due to OCSD's
discovery of deficiencies in the Work or non-compliance with the
Specifications or any other requirement of the Contract;
3. Sums expended by OCSD in performing any of the CONTRACTOR'S
obligations under the Contract that the CONTRACTOR has failed to
perform, and;
4. Other sums that OCSD is entitled to recover from the CONTRACTOR
under the terms of the Contract, including without limitation insurance
deductibles and assessments.
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
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The failure of OCSD to deduct any of the above-identified sums from a
progress payment shall not constitute a waiver of OCSD's right to such sums or
to deduct them from a later progress payment.
EXA-4 STOP PAYMENT NOTICE
In addition to other amounts properly withheld under this article or under other
provisions of the Contract, OCSD shall retain from progress payments
otherwise due the CONTRACTOR an amount equal to one hundred twenty-five
percent (125%) of the amount claimed under any stop payment notice under
Civil Code §9350 et. seq. or other lien filed against the CONTRACTOR for
labor, materials, supplies, equipment, and any other thing of value claimed to
have been furnished to and/or incorporated into the Work; or for any other
alleged contribution thereto. In addition to the foregoing and in accordance with
Civil Code §9358 OCSD may also satisfy its duty to withhold funds for stop
payment notices by refusing to release funds held in escrow pursuant to public
receipt of a release of stop payment notice executed by a stop payment notice
claimant, a stop payment notice release bond, an order of a court of competent
jurisdiction, or other evidence satisfactory to OCSD that the CONTRACTOR
has resolved such claim by settlement.
EXA-5 PAYMENT TO SUBCONTRACTORS
Requirements
1. The CONTRACTOR shall pay all Subcontractors for and on account of
Work performed by such Subcontractors, not later than seven (7) days after
receipt of each progress payment as required by the California Business
and Professions Code §7108.5. Such payments to Subcontractors shall be
based on the measurements and estimates made pursuant to article
progress payments provided herein.
2. Except as specifically provided by law, the CONTRACTOR shall pay all
Subcontractors any and all retention due and owing for and on account of
Work performed by such Subcontractors not later than seven (7) days after
CONTRACTOR'S receipt of said retention proceeds from OCSD as
required by the California Public Contract Code §7107.
EXA-6 PAYMENT OF TAXES
Unless otherwise specifically provided in this Contract, the Contract Price
includes full compensation to the CONTRACTOR for all taxes. The
CONTRACTOR shall pay all federal, state, and local taxes, and duties
applicable to and assessable against any Work, including but not limited to
retail sales and use, transportation, export, import, business, and special taxes.
The CONTRACTOR shall ascertain and pay the taxes when due. The
CONTRACTOR will maintain auditable records, subject to OCSD reviews,
confirming that tax payments are current at all times.
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
Page 3 of 8
EXA-7 FINAL PAYMENT
After Final Acceptance of the Work, as more particularly set forth in the
General Conditions, "Final Acceptance and Final Completion", and after
Resolution of the Board authorizing final payment and satisfaction of the
requirements as more particularly set forth in General Conditions — "Final
Payment", a final payment will be made as follows:
1. Prior to Final Acceptance, the CONTRACTOR shall prepare and submit an
application for Final Payment to OCSD, including:
a. The proposed total amount due the CONTRACTOR, segregated by
items on the payment schedule, amendments, Change Orders, and
other bases for payment;
b. Deductions for prior progress payments;
c. Amounts retained;
d. A conditional waiver and release on final payment for each
Subcontractor (per Civil Code Section 8136);
e. A conditional waiver and release on final payment on behalf of the
CONTRACTOR (per Civil Code Section 8136);
f. List of Claims the CONTRACTOR intends to file at that time or a
statement that no Claims will be filed,
g. List of pending unsettled claims, stating claimed amounts, and copies of
any and all complaints and/or demands for arbitration received by the
CONTRACTOR; and
h. For each and every claim that resulted in litigation or arbitration which
the CONTRACTOR has settled, a conformed copy of the Request for
Dismissal with prejudice or other satisfactory evidence the arbitration is
resolved.
2. The application for Final Payment shall include complete and legally
effective releases or waivers of liens and stop payment notices satisfactory
to OCSD, arising out of or filed in connection with the Work. Prior progress
payments shall be subject to correction in OCSD's review of the application
for Final Payment. Claims filed with the application for Final Payment must
be otherwise timely under the Contract and applicable law.
3. Within a reasonable time, OCSD will review the CONTRACTOR'S
application for Final Payment. Any recommended changes or corrections
will then be forwarded to the CONTRACTOR. Within ten (10) calendar days
after receipt of recommended changes from OCSD, the CONTRACTOR will
make the changes, or list Claims that will be filed as a result of the
changes, and shall submit the revised application for Final Payment. Upon
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
Page 4 of 8
acceptance by OCSD, the revised application for Final Payment will
become the approved application for Final Payment.
4. If no Claims have been filed with the initial or any revised application for
Final Payment, and no Claims remain unsettled within thirty-five (35)
calendar days after Final Acceptance of the Work by OCSD, and
agreements are reached on all issues regarding the application for Final
Payment, OCSD, in exchange for an executed release, satisfactory in form
and substance to OCSD, will pay the entire sum found due on the approved
application for Final Payment, including the amount, if any, allowed on
settled Claims.
5. The release from the CONTRACTOR shall be from any and all Claims
arising under the Contract, except for Claims that with the concurrence of
OCSD are specifically reserved, and shall release and waive all unreserved
Claims against OCSD and its officers, directors, employees and authorized
representatives. The release shall be accompanied by a certification by the
CONTRACTOR that:
a. It has resolved all Subcontractors, Suppliers and other Claims that are
related to the settled Claims included in the Final Payment;
b. It has no reason to believe that any party has a valid claim against the
CONTRACTOR or OCSD which has not been communicated in writing
by the CONTRACTOR to OCSD as of the date of the certificate;
c. All warranties are in full force and effect, and;
d. The releases and the warranties shall survive Final Payment.
6. If any claims remain open, OCSD may make Final Payment subject to
resolution of those claims. OCSD may withhold from the Final Payment an
amount not to exceed one hundred fifty percent (150%) of the sum of the
amounts of the open claims, and one hundred twenty-five percent (125%)
of the amounts of open stop payment notices referred to in article entitled
stop payment notices herein.
7. The CONTRACTOR shall provide an unconditional waiver and release on
final payment from each Subcontractor and Supplier providing Work under
the Contract (per Civil Code Section 8138) and an unconditional waiver and
release on final payment on behalf of the CONTRACTOR (per Civil Code
Section 8138)within thirty (30) days of receipt of Final Payment.
EXA-8 DISCOVERY OF DEFICIENCIES BEFORE AND AFTER FINAL PAYMENT
Notwithstanding OCSD's acceptance of the application for Final Payment and
irrespective of whether it is before or after Final Payment has been made,
OCSD shall not be precluded from subsequently showing that:
1. The true and correct amount payable for the Work is different from that
previously accepted;
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
Page 5 of 8
2. The previously-accepted Work did not in fact conform to the Contract
requirements, or;
3. A previous payment or portion thereof for Work was improperly made.
OCSD also shall not be stopped from demanding and recovering damages
from the CONTRACTOR, as appropriate, under any of the foregoing
circumstances as permitted under the Contract or applicable law.
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
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ATTACHMENT 1 — CERTIFICATION FOR REQUEST FOR PAYMENT
I hereby certify under penalty of perjury as follows:
That the claim for payment is in all respects true, correct; that the services mentioned
herein were actually rendered and/or supplies delivered to OCSD in accordance with the
Contract.
I understand that it is a violation of both the federal and California False Claims Acts to
knowingly present or cause to be presented to OCSD a false claim for payment or
approval.
A claim includes a demand or request for money. It is also a violation of the False
Claims Acts to knowingly make use of a false record or statement to get a false claim
paid. The term "knowingly" includes either actual knowledge of the information,
deliberate ignorance of the truth or falsity of the information, or reckless disregard for the
truth or falsity of the information. Proof of specific intent to defraud is not necessary
under the False Claims Acts. I understand that the penalties under the Federal False
Claims Act and State of California False Claims Act are non-exclusive, and are in
addition to any other remedies which OCSD may have either under contract or law.
I hereby further certify, to the best of my knowledge and belief, that:
1. The amounts requested are only for performance in accordance with the
Specifications, terms, and conditions of the Contract;
2. Payments to Subcontractors and Suppliers have been made from previous payments
received under the Contract, and timely payments will be made from the proceeds of
the payment covered by this certification;
3. This request for progress payments does not include any amounts which the prime
CONTRACTOR intends to withhold or retain from a Subcontractor or Supplier in
accordance with the terms and conditions of the subcontract; and
4. This certification is not to be construed as Final Acceptance of a Subcontractor's
performance.
Name
Title
Date
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
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ATTACHMENT 2 — SCHEDULE OF PRICES
See next pages for Bid Submittal Forms (Mike Prlich and Sons, Inc.)
BF-14 SCHEDULE OF PRICES, Pages 1 - 2
C-EXA-080414
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
CONFORMED
Page 8 of 8
Bid Submitted By: At ftt f4.vD SoivS, I've-
(Name of Firm)
BF-14 SCHEDULE OF PRICES
INSTRUCTIONS
A. General
For Unit Prices, it is understood that the following quantities are approximate only and are
solely for the purpose of estimating the comparison of Bids, and that the actual value of Work
will be computed based upon the actual quantities in the completed Work,whether they be
more or less than those shown. CONTRACTOR'S compensation for the Work under the
Contract Documents will be computed based upon the lump sum amount of the Contract at
time of award, plus any additional or deleted costs approved by OCSD via approved Change
Orders, pursuant to the Contract Documents.
Bidder shall separately price and accurately reflect costs associated with each line item,
leaving no blanks. Any and all modifications to the Bid must be initialed by an authorized
representative of the Bidder in accordance with the Instructions to Bidders, Preparation of Bid.
Bidders are reminded of Instruction to Bidders, Discrepancy in Bid Items,which, in summary,
provides that the total price for each item shall be based on the Unit Price listed for each item
multiplied by the quantity; and the correct Total Price for each item shall be totaled to
determine the Total Amount of Bid.
All applicable costs including overhead and profit shall be reflected in the respective unit costs
and the TOTAL AMOUNT OF BID. The Bid price shall include all costs to complete the Work,
including profit, overhead. etc., unless otherwise specified in the Contract Documents. All
applicable sales taxes, state and/or federal, and any other special taxes, patent rights or
royalties shall be included in the prices quoted in this Bid.
B. Basis of Award
AWARD OF THE CONTRACT WILL BE MADE ON THE BASIS OF THE LOWEST
RESPONSIVE AND RESPONSIBLE BID.
Note 1: Base Bid. Includes all costs necessary to furnish all labor, materials, equipment and
services for the construction of the Project per the Contract Documents.
Bidders shall accurately reflect the cost to perform the Work. OCSD may reject unbalanced
Bids. Refer to Part 2—INSTRUCTIONS TO BIDDERS.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
Page 1 of 2
MIKE PRLICH ANDSONS INC.
Bid Submitted By: Ifl" 41cq A'`» .S"o..s; /i5✓G .
(Name of Firm)
EXHIBIT A
SCHEDULE OF PRICES
BASE BID ITEMS (Refer to Note 1 in the Instructions):
Item Description Unit of Measurement Extended Price
No.
1. Mobilization as described in Division 01, Section 01155 and in conformance with Lump Sum $ 60,000
the Contract Documents for the lump sum price of...
2. Sheeting, Shoring and Bracing as described in Division 01, Section 01155 and
in conformance with the Contract Documents for the lump sum price of... Lump Sum $9 Q 0 d
3 Supply All Vitrified Clay Pipe Materials as described in Division 01, Section
01155 in conformance with the Contract Documents for the lump sum price of... Lump Sum $ 55�p00
4. All Other Portions of the Work set forth in the Contract Documents except �o
for the Work performed in items 1 through 3 inclusive, and item 5 inclusive
as described in Division 01, Section 01155 and in conformance with the Contract Lump Sum $ 2 �j�(��
Documents for the lump sum price of...
5. Demobilization: as described in Division 01, Section 01155 and in conformance Lump Sum $ 30,000
with the Contract Documents for the lump sum price of...
TOTAL AMOUNT OF BID (BASIS OF AWARD) $ 5 I O1 OOo 22
All Work in the Contract Documents shall be included in Bid Items No. 1 through 5 above.
BF-14 SCHEDULE OF PRICES C-BF-053119
PROJECT NO. FE17-01
CARBON CANYON PIPELINE SAG REPAIRS
MIKE PRLICH AND SONSINC. Page 2 of
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
5� o, g � 10844 Ellis Avenue
2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-521 Agenda Date: 11/6/2019 Agenda Item No: 11.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
PRIMARY SEDIMENTATION BASINS NO. 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1,
PROJECT NO. P1-133
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Professional Design Services Agreement with Carollo Engineers, Inc. to provide
engineering services for Primary Sedimentation Basins No. 6-31 Reliability Improvements at
Plant No. 1, Project No. P1-133, for an amount not to exceed $1,219,667; and
B. Approve a contingency of $121,967 (10%).
BACKGROUND
Primary clarification is used to cost-effectively reduce suspended solids to the secondary treatment
processes. Primary clarification occurs in structures referred to as either primary clarifiers or primary
sedimentation basins.
Plant No. 1 includes two sets of primary clarifiers; a set of twenty-six rectangular clarifiers and a
much older set of three circular clarifiers. The circular clarifiers are nearing the end of their useful life
and are scheduled to be replaced under Primary Clarifiers Replacements and Improvements at Plant
No. 1, Project No. P1-126. That project will require at least three years to construct.
During replacement of the circular clarifiers, only the rectangular clarifiers will be available. Due to
the reduced treatment capacity during this time, the reliability of the rectangular clarifiers is
paramount to maintain the required Level of Service.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Meet volume and water quality needs for the GWRS
• Comply with Government Code Section 4526: Select the "best qualified firm" and "negotiate
fair and equitable fees"
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File #: 2019-521 Agenda Date: 11/6/2019 Agenda Item No: 11.
PROBLEM
The reliability of the rectangular clarifiers is limited by aging infrastructure including Influent launders
that are structurally unsound, limitations in sludge pumping capability, and accumulation of water in a
below-grade foul air duct. If these issues are not addressed prior to demolition of the circular
clarifiers, there is a significant potential for short-term reductions in plant capacity and impacts to the
water available for recycling.
PROPOSED SOLUTION
Implement Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project
No. P1-133. This project will replace existing concrete launders, install new primary sludge pumps,
and install a corrosion resistant condensate pump in an existing foul air duct.
TIMING CONCERNS
The construction of the rectangular clarifier improvements should be completed before early 2025,
when the circular clarifiers are scheduled to be taken out of service for replacement.
RAMIFICATIONS OF NOT TAKING ACTION
During replacement of the circular clarifiers, operability and reliability failures may result in capacity
reduction.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Consultant Selection:
The Orange County Sanitation District (Sanitation District) requested and advertised for proposals for
Primary Sedimentation Basins No. 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133,
on April 30, 2019. The following evaluation criterion were described in the Request for Proposals and
used to determine the most qualified Consultant.
CRITERION WEIGHT
Project Understanding and Approach 40%
Related Project Experience 20%
Project Team and Staff Qualifications 40%
Five proposals were received on June 10, 2019 and evaluated in accordance with the evaluation
process set forth in Sanitation District's Purchasing Ordinance No. OCSD-52 by a pre-selected
Evaluation Team consisting of the following Sanitation District staff: Senior Engineer (Project
Manager), Engineer (Project Engineer), Engineering Supervisor, Operations Supervisor, and Engineer.
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File #: 2019-521 Agenda Date: 11/6/2019 Agenda Item No: 11.
The Evaluation Team also included one non-voting representative from the Contracts Administration
Division
Following scoring by the Evaluation Team, two Consultants were shortlisted for interviews on July 2,
2019. Following the interviews, each member of the Evaluation Team ranked the Consultants based
on both the proposals and interviews using the evaluation criteria and weighting described above.
Based on the ranking shown below, Carollo Engineers, Inc. (Carollo) was selected as the most
qualified Consultant.
Carollo Engineers, HDR Inc.
Inc.
Evaluator 1 1 2
Evaluator 2 1 2
Evaluator 3 1 2
Evaluator 4 1 2
Evaluator 5 1 2
Combined Ranking 11 2 771
Carollo was selected based on the strength of their team's experience, their well thought out
approach, and thorough understanding of the project risks and challenges.
Review of Fee Proposal and Negotiations:
Proposals were accompanied by sealed fee proposals. In accordance with the Purchasing
Ordinance, the fee proposal of only the highest-ranked firm was opened after approval by the
Director of Engineering of the Evaluation Committee's recommendation.
Multiple meetings were held with Carollo to review, in detail, each project element, the assumptions
regarding the project elements, the requirements of each task in the scope, and the basis for
estimating the associated level of effort. Carollo had proposed additional project elements that would
have significantly increased both the design effort and construction cost. After carefully considering
the elements proposed by Carollo, staff determined that they were either not needed at this point, did
not add enough value for their costs, or should be considered for inclusion in a future project. Based
on this review, assumptions were agreed upon, the Scope of Work was clarified, and the estimated
level of effort substantially reduced.
Original Fee Negotiated Fee
Proposal
Total Hours 11,898 6,256
Total Fee $2,781,286 $1,219,667
The Consultant's fringe and overhead costs, which factor into the billing rate, have been
substantiated. The contract profit is 8.10%, which is based on an established formula based on the
Sanitation District's standard design agreements.
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File #: 2019-521 Agenda Date: 11/6/2019 Agenda Item No: 11.
Based on the above, staff has determined that the final negotiated fee is fair and reasonable for the
level of effort required for this project and recommends award of the Professional Design Services
Agreement to Carollo.
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in California
Code of Regulations sections 15301 because the project involves repairs and replacement of existing
facilities involving no expansion of use or capacity. A Notice of Exemption will be filed with the OC
Clerk-Recorder after the Sanitation District's Board of Directors approval of the Professional Services
Design Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This
item has been budgeted, (Budget Update FY 2019-2020, Appendix A, and Page A-9) and the project
budget is sufficient for the recommended action.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
• Professional Design Services Agreement
VP:dm:sa:gc
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PROFESSIONAL DESIGN SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into to be effective the 20th day of November, 2019
by and between the ORANGE COUNTY SANITATION DISTRICT, hereinafter referred to as
"SANITATION DISTRICT", and CAROLLO ENGINEERS, INC., for purposes of this Agreement
hereinafter referred to as "CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT desires to engage a CONSULTANT for Primary
Sedimentation Basins 6-31 Reliability Improvements at Plant No. 1, Project No. P1-133; and
to provide Design services for professional engineering services to prepare final specifications,
plans, construction cost estimates, schedule and bid documents for the Primary Sedimentation
Basins 6-31 Reliability Improvements at Plant 1, Project P1-133 as described under the Scope of
Work (Attachment "A"). The Work consists of improving the scum collection system, replacing
sludge pumps, replacing launders, and repairing underground foul air piping; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in connection
with these requirements and has agreed to provide the necessary professional services; and,
WHEREAS, the SANITATION DISTRICT has adopted procedures for the selection of
professional services and has proceeded in accordance with said procedures to select a
CONSULTANT to perform this work; and,
WHEREAS, at its regular meeting on November 20, 2019 the Board of Directors, by
Minute Order, accepted the recommendation of the Operations Committee to approve this
Agreement between the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which will
result to the parties in carrying out the terms of this Agreement, it is mutually agreed as follows:
1. SCOPE OF WORK
CONSULTANT agrees to furnish necessary professional and technical services to
accomplish those project elements outlined in the Scope of Work attached hereto as
Attachment "A", and by this reference made a part of this Agreement.
A. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, completeness, and coordination of all design, drawings, specifications,
and other services furnished by the CONSULTANT under this Agreement,
including the work performed by its Subconsultants. Where approval by the
SANITATION DISTRICT is indicated, it is understood to be conceptual approval
only and does not relieve the CONSULTANT of responsibility for complying with
all laws, codes, industry standards and liability for damages caused by errors,
omissions, noncompliance with industry standards, and/or negligence on the part
of the CONSULTANT or its Subconsultants.
PDSA PROJECT NO. P1-133
Revised 113018 PRIMARY SEDIMENTATION BASINS 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1
Page 1 of 19
B. CONSULTANT is responsible for the quality of work prepared under this
Agreement and shall ensure that all work is performed to the standards of best
engineering practice for clarity, uniformity, and completeness. CONSULTANT
shall respond to all comments, suggestions, and recommendations on the
SANITATION DISTRICT's review comment sheets (i.e. DS1, DS2 and DS3). All
comments shall be incorporated into the design prior to the next submittal
deadline or addressed, in writing, as to why the comment has not been
incorporated. CONSULTANT shall ensure that each submittal is 100% accurate
for the level of work submitted (i.e. correct references, terms, capitalization or
equal status, spelling, punctuation, etc.)
C. In the event that work is not performed to the satisfaction of the SANITATION
DISTRICT and does not conform to the requirements of this Agreement or any
applicable industry standards, the CONSULTANT shall, without additional
compensation, promptly correct or revise any errors or deficiencies in its designs,
drawings, specifications, or other services within the timeframe specified by the
Project Engineer/Project Manager. The SANITATION DISTRICT may charge to
CONSULTANT all costs, expenses and damages associated with any such
corrections or revisions.
D. All CAD drawings, figures, and other work shall be produced by CONSULTANTS
and Subconsultants using the SANITATION DISTRICT CAD Manual.
Conversion of CAD work from any other non-standard CAD format to the
SANITATION DISTRICT format shall not be acceptable in lieu of this
requirement.
Electronic files shall conform to the SANITATION DISTRICT specifications. Any
changes to these specifications by the CONSULTANT are subject to review and
approval of the SANITATION DISTRICT.
Electronic files shall be subject to an acceptance period of 30 calendar days
during which the SANITATION DISTRICT shall perform appropriate reviews and
including CAD Manual compliance. CONSULTANT shall correct any
discrepancies or errors detected and reported within the acceptance period at no
additional cost to the SANITATION DISTRICT.
E. The CONSULTANT shall ensure that all plans and specifications prepared, or
recommended under this Agreement allow for competitive bidding. The
CONSULTANT shall design such plans or specifications so that procurement of
services, labor or materials are not available from only one source, and shall not
design plans and specifications around a single or specific product, piece of
major equipment or machinery, a specific patented design or a proprietary
process, unless required by principles of sound engineering practice and
supported by a written justification that has been approved in writing by the
SANITATION DISTRICT. The CONSULTANT shall submit this written
justification to the SANITATION DISTRICT prior to beginning work on such plans
and specifications. Whenever the CONSULTANT recommends a specific
product or equipment for competitive procurement, such recommendation shall
include at least two brand names of products that are capable of meeting the
functional requirements applicable to the project.
PDSA PROJECT NO. P1-133
Revised 113018 PRIMARY SEDIMENTATION BASINS 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1
Page 2 of 19
F. All professional services performed by the CONSULTANT, including but not
limited to all drafts, data, correspondence, proposals, reports, and estimates
compiled or composed by the CONSULTANT, pursuant to this Agreement, are
for the sole use of the SANITATION DISTRICT, its agents and employees.
Neither the documents nor their contents shall be released to any third party
without the prior written consent of the SANITATION DISTRICT. This provision
does not apply to information that (a) was publicly known, or otherwise known to
the CONSULTANT, at the time that it was disclosed to the CONSULTANT by the
SANITATION DISTRICT, (b) subsequently becomes publicly known to the
CONSULTANT other than through disclosure by the SANITATION DISTRICT.
2. COMPENSATION
Total compensation shall be paid to CONSULTANT for services in accordance with the
following provisions:
A. Total Compensation
Total compensation shall be in an amount not to exceed One Million Two
Hundred Nineteen Thousand Six Hundred Sixty-seven Dollars ($1,219,667).
Total compensation to CONSULTANT including burdened labor (salaries plus
benefits), overhead, profit, direct costs, and Subconsultant(s)fees and costs
shall not exceed the sum set forth in Attachment "E" - Fee Proposal.
B. Labor
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall pay to CONSULTANT a sum equal to the
burdened salaries (salaries plus benefits) actually paid by CONSULTANT
charged on an hourly-rate basis to this project and paid to the personnel of
CONSULTANT. Upon request of the SANITATION DISTRICT, CONSULTANT
shall provide the SANITATION DISTRICT with certified payroll records of all
employees' work that is charged to this project.
C. Overhead
As a portion of the total compensation to be paid to CONSULTANT, the
SANITATION DISTRICT shall compensate CONSULTANT and Subconsultants
for overhead at the rate equal to the percentage of burdened labor as specified in
Attachment "E" - Fee Proposal.
D. Profit
Profit for CONSULTANT and Subconsultants shall be a percentage of consulting
services fees (Burdened Labor and Overhead). When the consulting or
subconsulting services amount is $250,000 or less, the maximum Profit shall be
10%. Between $250,000 and $2,500,000, the maximum Profit shall be limited by
a straight declining percentage between 10% and 5%. For consulting or
subconsulting services fees with a value greater than $2,500,000, the maximum
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Profit shall be 5%. Addenda shall be governed by the same maximum Profit
percentage after adding consulting services fees.
As a portion of the total compensation to be paid to CONSULTANT and
Subconsultants, the SANITATION DISTRICT shall pay profit for all services
rendered by CONSULTANT and Subconsultants for this project according to
Attachment "E" - Fee Proposal.
E. Subconsultants
For any Subconsultant whose fees for services are greater than or equal to
$100,000 (excluding out-of-pocket costs), CONSULTANT shall pay to
Subconsultant total compensation in accordance with the Subconsultant amount
specified in Attachment "E" - Fee Proposal.
The SANITATION DISTRICT shall pay to CONSULTANT the actual costs of
Subconsultant fees and charges in an amount not to exceed the sum set forth in
Attachment "E" - Fee Proposal.
F. Direct Costs
The SANITATION DISTRICT shall pay to CONSULTANT and Subconsultants
the actual costs of permits and associated fees, travel and licenses for an
amount not to exceed the sum set forth in Attachment "E" - Fee Proposal. The
SANITATION DISTRICT shall also pay to CONSULTANT actual costs for
equipment rentals, leases or purchases with prior approval of the SANITATION
DISTRICT. Upon request, CONSULTANT shall provide to the SANITATION
DISTRICT receipts and other documentary records to support CONSULTANT's
request for reimbursement of these amounts, see Attachment "D" - Allowable
Direct Costs. All incidental expenses shall be included in overhead pursuant to
Section 2 - COMPENSATION above.
G. Other Direct Costs
Other Direct Costs incurred by CONSULTANT and its Contractor due to
modifications in scope of work resulting from field investigations and field work
required by Contract. These items may include special equipment, test
equipment and tooling and other materials and services not previously identified.
Refer to attachment "D" Allowable Direct Costs for payment information.
H. Reimbursable Direct Costs
The SANITATION DISTRICT will reimburse the CONSULTANT for reasonable
travel and business expenses as described in this section and further described in
Attachment "D" - Allowable Direct Costs to this Agreement. The reimbursement of
the above mentioned expenses will be based on an "accountable plan" as
considered by Internal Revenue Service (IRS). The plan includes a combination of
reimbursements based upon receipts and a "per diem" component approved by
IRS. The most recent schedule of the per diem rates utilized by the SANITATION
DISTRICT can be found on the U.S. General Service Administration website at
http://www.gsa.gov/portal/category/l 04711#.
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The CONSULTANT shall be responsible for the most economical and practical
means of management of reimbursable costs inclusive but not limited to travel,
lodging and meals arrangements. The SANITATION DISTRICT shall apply the
most economic and practical method of reimbursement which may include
reimbursements based upon receipts and/or"per diem" as deemed the most
practical.
CONSULTANT shall be responsible for returning to the SANITATION DISTRICT
any excess reimbursements after the reimbursement has been paid by the
SANITATION DISTRICT.
Travel and travel arrangements —Any travel involving airfare, overnight stays or
multiple day attendance must be approved by the SANITATION DISTRICT in
advance.
Local Travel is considered travel by the CONSULTANT within the SANITATION
DISTRICT general geographical area which includes Orange, Los Angeles,
Ventura, San Bernardino, Riverside, San Diego, Imperial and Kern Counties.
Automobile mileage is reimbursable if CONSULTANT is required to utilize
personal vehicle for local travel.
Lodging — Overnight stays will not be approved by the SANITATION DISTRICT for
local travel. However, under certain circumstances overnight stay may be allowed
at the discretion of the SANITATION DISTRICT based on reasonableness of
meeting schedules and the amount of time required for travel by the
CONSULTANT. Such determination will be made on a case-by-case basis and at
the discretion of the SANITATION DISTRICT.
Travel Meals — Per-diem rates as approved by IRS shall be utilized for travel meal
reimbursements. Per diem rates shall be applied to meals that are appropriate for
travel times. Receipts are not required for the approved meals.
Additional details related to the reimbursement of the allowable direct costs are
provided in the Attachment "D" -Allowable Direct Costs of this Agreement.
I. Limitation of Costs
If, at any time, CONSULTANT estimates the cost of performing the services
described in CONSULTANT's Proposal will exceed seventy-five percent (75%) of
the not-to-exceed amount of the Agreement, including approved additional
compensation, CONSULTANT shall notify the SANITATION DISTRICT
immediately, and in writing. This written notice shall indicate the additional
amount necessary to complete the services. Any cost incurred in excess of the
approved not-to-exceed amount, without the express written consent of the
SANITATION DISTRICT's authorized representative shall be at CONSULTANT's
own risk. This written notice shall be provided separately from, and in addition to
any notification requirements contained in the CONSULTANT's invoice and
monthly progress report. Failure to notify the SANITATION DISTRICT that the
services cannot be completed within the authorized not-to-exceed amount is a
material breach of this Agreement.
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3. REALLOCATION OF TOTAL COMPENSATION
The SANITATION DISTRICT, by its Director of Engineering, shall have the right to
approve a reallocation of the incremental amounts constituting the total compensation,
provided that the total compensation is not increased.
4. PAYMENT
A. Monthly Invoice: CONSULTANT shall include in its monthly invoice, a detailed
breakdown of costs associated with the performance of any corrections or
revisions of the work for that invoicing period. CONSULTANT shall allocate costs
in the same manner as it would for payment requests as described in this Section
of the Agreement. CONSULTANT shall warrant and certify the accuracy of these
costs and understand that submitted costs are subject to Section 11 - AUDIT
PROVISIONS.
B. CONSULTANT may submit monthly or periodic statements requesting payment
for those items included in Section 2 - COMPENSATION hereof in the format as
required by the SANITATION DISTRICT. Such requests shall be based upon the
amount and value of the work and services performed by CONSULTANT under
this Agreement and shall be prepared by CONSULTANT and accompanied by
such supporting data, including a detailed breakdown of all costs incurred and
project element work performed during the period covered by the statement, as
may be required by the SANITATION DISTRICT.
Upon approval of such payment request by the SANITATION DISTRICT,
payment shall be made to CONSULTANT as soon as practicable of one hundred
percent (100%) of the invoiced amount on a per-project-element basis.
If the SANITATION DISTRICT determines that the work under this Agreement or
any specified project element hereunder, is incomplete and that the amount of
payment is in excess of:
i. The amount considered by the SANITATION DISTRICT's Director of
Engineering to be adequate for the protection of the SANITATION DISTRICT;
or
ii. The percentage of the work accomplished for each project element.
He may, at his discretion, retain an amount equal to that which insures that the
total amount paid to that date does not exceed the percentage of the completed
work for each project element or the project in its entirety.
C. CONSULTANT may submit periodic payment requests for each 30-day period of
this Agreement for the profit as set forth in Section 2 - COMPENSATION above.
Said profit payment request shall be proportionate to the work actually
accomplished to date on a per-project-element basis. In the event the
SANITATION DISTRICT's Director of Engineering determines that no satisfactory
progress has been made since the prior payment, or in the event of a delay in the
work progress for any reason, the SANITATION DISTRICT shall have the right to
withhold any scheduled proportionate profit payment.
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D. Upon satisfactory completion by CONSULTANT of the work called for under the
terms of this Agreement, and upon acceptance of such work by the SANITATION
DISTRICT, CONSULTANT will be paid the unpaid balance of any money due for
such work, including any retained percentages relating to this portion of the work.
E. Upon satisfactory completion of the work performed hereunder and prior to final
payment under this Agreement for such work, or prior settlement upon
termination of this Agreement, and as a condition precedent thereto,
CONSULTANT shall execute and deliver to the SANITATION DISTRICT a
release of all claims against the SANITATION DISTRICT arising under or by
virtue of this Agreement other than such claims, if any, as may be specifically
exempted by CONSULTANT from the operation of the release in stated amounts
to be set forth therein.
F. Pursuant to the California False Claims Act (Government Code Sections 12650-
12655), any CONSULTANT that knowingly submits a false claim to the
SANITATION DISTRICT for compensation under the terms of this Agreement
may be held liable for treble damages and up to a ten thousand dollars ($10,000)
civil penalty for each false claim submitted. This Section shall also be binding on
all Subconsultants.
A CONSULTANT or Subconsultant shall be deemed to have submitted a false
claim when the CONSULTANT or Subconsultant: a) knowingly presents or causes
to be presented to an officer or employee of the SANITATION DISTRICT a false
claim or request for payment or approval; b) knowingly makes, uses, or causes to
be made or used a false record or statement to get a false claim paid or approved
by the SANITATION DISTRICT; c) conspires to defraud the SANITATION
DISTRICT by getting a false claim allowed or paid by the SANITATION DISTRICT;
d) knowingly makes, uses, or causes to be made or used a false record or
statement to conceal, avoid, or decrease an obligation to the SANITATION
DISTRICT; or e) is a beneficiary of an inadvertent submission of a false claim to
the SANITATION DISTRICT, and fails to disclose the false claim to the
SANITATION DISTRICT within a reasonable time after discovery of the false claim.
5. CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) REGISTRATION
AND RECORD OF WAGES
A. To the extent CONSULTANT's employees and/or Subconsultants who will perform
Work during the design and preconstruction phases of a construction contract for
which Prevailing Wage Determinations have been issued by the DIR and as more
specifically defined under Labor Code Section 1720 et seq, CONSULTANT and
Subconsultants shall comply with the registration requirements of Labor Code
Section 1725.5. Pursuant to Labor Code Section 1771.4, the Work is subject to
compliance monitoring and enforcement by the DIR.
B. The CONSULTANT and Subconsultants shall maintain accurate payroll records
and shall comply with all the provisions of Labor Code Section 1776, and shall
submit payroll records to the Labor Commissioner pursuant to Labor Code
Section 1771.4(a)(3). Penalties for non-compliance with the requirements of
Section 1776 may be deducted from progress payments per Section 1776.
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C. Pursuant to Labor Code Section 1776, the CONSULTANT and Subconsultants
shall furnish a copy of all certified payroll records to the SANITATION DISTRICT
and/or general public upon request, provided the public request is made through
the SANITATION DISTRICT, the Division of Apprenticeship Standards or the
Division of Labor Enforcement of the Department of Industrial Relations.
D. The CONSULTANT and Subconsultants shall comply with the job site notices
posting requirements established by the Labor Commissioner per Title 8,
California Code of Regulation Section 16461(e).
6. DOCUMENT OWNERSHIP — SUBSEQUENT CHANGES TO PLANS AND
SPECIFICATIONS
A. Ownership of Documents for the Professional Services performed.
All documents, including but not limited to, original plans, studies, sketches,
drawings, computer printouts and disk files, and specifications prepared in
connection with or related to the Scope of Work or Professional Services, shall
be the property of the SANITATION DISTRICT. The SANITATION DISTRICT's
ownership of these documents includes use of, reproduction or reuse of and all
incidental rights, whether or not the work for which they were prepared has been
performed. The SANITATION DISTRICT ownership entitlement arises upon
payment or any partial payment for work performed and includes ownership of
any and all work product completed prior to that payment. This Section shall
apply whether the CONSULTANT's Professional Services are terminated: a) by
the completion of the Agreement, or b) in accordance with other provisions of this
Agreement. Notwithstanding any other provision of this paragraph or Agreement,
the CONSULTANT shall have the right to make copies of all such plans, studies,
sketches, drawings, computer printouts and disk files, and specifications.
B. CONSULTANT shall not be responsible for damage caused by subsequent
changes to or uses of the plans or specifications, where the subsequent changes
or uses are not authorized or approved by CONSULTANT, provided that the
service rendered by CONSULTANT was not a proximate cause of the damage.
7. INSURANCE
A. General
i. Insurance shall be issued and underwritten by insurance companies
acceptable to the SANITATION DISTRICT.
ii. Insurers must have an "A-" Policyholder's Rating, or better, and Financial
Rating of at least Class VIII, or better, in accordance with the most current
A.M. Best's Guide Rating. However, the SANITATION DISTRICT will accept
State Compensation Insurance Fund, for the required policy of Worker's
Compensation Insurance subject to the SANITATION DISTRICT's option to
require a change in insurer in the event the State Fund financial rating is
decreased below "B". Further, the SANITATION DISTRICT will require
CONSULTANT to substitute any insurer whose rating drops below the levels
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herein specified. Said substitution shall occur within twenty (20) days of
written notice to CONSULTANT, by the SANITATION DISTRICT or its agent.
iii. Coverage shall be in effect prior to the commencement of any work under this
Agreement.
B. General Liability
The CONSULTANT shall maintain during the life of this Agreement, including the
period of warranty, Commercial General Liability Insurance written on an
occurrence basis providing the following minimum limits of liability coverage:
Two Million Dollars ($2,000,000) per occurrence with Two Million Dollars
($2,000,000) aggregate. Said insurance shall include coverage for the following
hazards: Premises-Operations, blanket contractual liability (for this Agreement),
products liability/completed operations (including any product manufactured or
assembled), broad form property damage, blanket contractual liability,
independent contractors liability, personal and advertising injury, mobile
equipment, owners and contractors protective liability, and cross liability and
severability of interest clauses. A statement on an insurance certificate will not be
accepted in lieu of the actual additional insured endorsement(s). If requested by
SANITATION DISTRICT and applicable, XCU coverage (Explosion, Collapse
and Underground) and Riggers/On Hook Liability must be included in the
General Liability policy and coverage must be reflected on the submitted
Certificate of Insurance.
C. Umbrella Excess Liability
The minimum limits of general liability and Automotive Liability Insurance
required, as set forth herein, shall be provided for through either a single policy of
primary insurance or a combination of policies of primary and umbrella excess
coverage. Umbrella excess liability coverage shall be issued with limits of liability
which, when combined with the primary insurance, will equal the minimum limits
for general liability and automotive liability.
D. Automotive/Vehicle Liability Insurance
The CONSULTANT shall maintain a policy of Automotive Liability Insurance on a
comprehensive form covering all owned, non-owned, and hired automobiles,
trucks, and other vehicles providing the following minimum limits of liability
coverage: Combined single limit of One Million Dollars ($1,000,000) or
alternatively, One Million Dollars ($1,000,000) per person for bodily injury and
One Million Dollars ($1,000,000) per accident for property damage. A statement
on an insurance certificate will not be accepted in lieu of the actual additional
insured endorsement.
E. Drone Liability Insurance
If a drone will be used, drone liability insurance must be maintained by
CONSULTANT in the amount of one million dollars ($1,000,000) in form
acceptable to the SANITATION DISTRICT.
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F. Worker's Compensation Insurance
The CONSULTANT shall provide such Workers' Compensation Insurance as
required by the Labor Code of the State of California in the amount of the
statutory limit, including Employer's Liability Insurance with a minimum limit of
One Million Dollars ($1,000,000) per occurrence. Such Worker's Compensation
Insurance shall be endorsed to provide for a waiver of subrogation in favor of the
SANITATION DISTRICT. A statement on an insurance certificate will not be
accepted in lieu of the actual endorsements unless the insurance carrier is State
of California Insurance Fund and the identifier"SCIF" and endorsement numbers
2570 and 2065 are referenced on the certificate of insurance. If an exposure to
Jones Act liability may exist, the insurance required herein shall include coverage
for Jones Act claims.
G. Errors and Omissions/Professional Liability
CONSULTANT shall maintain in full force and effect, throughout the term of this
Agreement, standard industry form professional negligence errors and omissions
insurance coverage in an amount of not less than One Million Dollars
($1,000,000) with limits in accordance with the provisions of this Paragraph. If
the policy of insurance is written on a "claims made" basis, said policy shall be
continued in full force and effect at all times during the term of this Agreement,
and for a period of five (5) years from the date of the completion of the services
hereunder.
In the event of termination of said policy during this period, CONSULTANT shall
obtain continuing insurance coverage for the prior acts or omissions of
CONSULTANT during the course of performing services under the term of this
Agreement. Said coverage shall be evidenced by either a new policy evidencing
no gap in coverage or by separate extended "tail" coverage with the present or
new carrier.
In the event the present policy of insurance is written on an "occurrence" basis,
said policy shall be continued in full force and effect during the term of this
Agreement or until completion of the services provided for in this Agreement,
whichever is later. In the event of termination of said policy during this period,
new coverage shall be obtained for the required period to insure for the prior acts
of CONSULTANT during the course of performing services under the term of this
Agreement.
CONSULTANT shall provide to the SANITATION DISTRICT a certificate of insurance
in a form acceptable to the SANITATION DISTRICT indicating the deductible or self-
retention amounts and the expiration date of said policy, and shall provide renewal
certificates not less than ten (10) days prior to the expiration of each policy term.
H. Proof of Coverage
The CONSULTANT shall furnish the SANITATION DISTRICT with original
certificates and amendatory endorsements effecting coverage. Said policies and
endorsements shall conform to the requirements herein stated. All certificates
and endorsements are to be received and approved by the SANITATION
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DISTRICT before work commences. The SANITATION DISTRICT reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, effecting the coverage required, at any time. The
following are approved forms that must be submitted as proof of coverage:
• Certificate of Insurance ACORD Form 25 (5/2010) or equivalent.
• Additional Insurance (ISO Form) CG2010 11 85 or
(General Liability) The combination of (ISO Forms)
CG 2010 1001 and CG 2037 1001
All other Additional Insured endorsements must
be submitted for approval by the SANITATION
DISTRICT, and the SANITATION DISTRICT
may reject alternatives that provide different or
less coverage to the SANITATION DISTRICT.
• Additional Insured Submit endorsement provided by carrier for the
(Auto Liability) SANITATION DISTRICT approval.
• Waiver of Subrogation State Compensation Insurance Fund
Endorsement No. 2570 or equivalent.
• Cancellation Notice State Compensation Insurance Fund
Endorsement No. 2065 or equivalent.
I. Cancellation Notice
Each insurance policy required herein shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days' prior written
notice. The Cancellation Section of ACORD Form 25 (5/2010) shall state the
required thirty (30) days' written notification. The policy shall not terminate, nor
shall it be cancelled, nor the coverage reduced until thirty (30) days after written
notice is given to the SANITATION DISTRICT except for nonpayment of
premium, which shall require not less than ten (10) days written notice to the
SANITATION DISTRICT. Should there be changes in coverage or an increase in
deductible or SIR amounts, the CONSULTANT and its insurance broker/agent
shall send to the SANITATION DISTRICT a certified letter which includes a
description of the changes in coverage and/or any increase in deductible or SIR
amounts. The certified letter must be sent to the attention of Risk Management,
and shall be received by the SANITATION DISTRICT not less than thirty (30)
days prior to the effective date of the change(s) if the change would reduce
coverage or increase deductibles or SIR amounts or otherwise reduce or limit the
scope of insurance coverage provided to the SANITATION DISTRICT.
J. Primary Insurance
All liability policies shall contain a Primary and Non Contributory Clause. Any
other insurance maintained by the SANITATION DISTRICT shall be excess and
not contributing with the insurance provided by CONSULTANT.
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K. Separation of Insured
All liability policies shall contain a "Separation of Insureds" clause.
L. Non-Limiting (if applicable)
Nothing in this document shall be construed as limiting in any way, nor shall it
limit the indemnification provision contained in this Agreement, or the extent to
which CONSULTANT may be held responsible for payment of damages to
persons or property.
M. Deductibles and Self-Insured Retentions
Any deductible and/or self-insured retention must be declared to the
SANITATION DISTRICT on the Certificate of Insurance. All deductibles and/or
self-insured retentions require approval by the SANITATION DISTRICT. At the
option of the SANITATION DISTRICT, either: the insurer shall reduce or
eliminate such deductible or self-insured retention as respects the SANITATION
DISTRICT; or the CONSULTANT shall provide a financial guarantee satisfactory
to the SANITATION DISTRICT guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
N. Defense Costs
Liability policies shall have a provision that defense costs for all insureds and
additional insureds are paid in addition to and do not deplete any policy limits.
O. Subconsultants
The CONSULTANT shall be responsible to establish insurance requirements for
any Subconsultant hired by the CONSULTANT. The insurance shall be in
amounts and types reasonably sufficient to deal with the risk of loss involving the
Subconsultant's operations and work.
P. Limits Are Minimums
If the CONSULTANT maintains higher limits than any minimums shown above,
the SANITATION DISTRICT requires and shall be entitled to coverage for the
higher limits maintained by CONSULTANT.
8. SCOPECHANGES
In the event of a change in the Scope of Work, requested by SANITATION DISTRICT,
the parties hereto shall execute an amendment to this Agreement setting forth with
particularity all terms of the new Agreement, including but not limited to any additional
CONSULTANT's fees.
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9. PROJECT TEAM AND SUBCONSULTANTS
CONSULTANT shall provide to SANITATION DISTRICT, prior to execution of this
Agreement, the names and full description of all Subconsultants and CONSULTANT's
project team members anticipated to be used on this project by CONSULTANT.
CONSULTANT shall include a description of the scope of work to be done by each
Subconsultant and each CONSULTANT's project team member. CONSULTANT shall
include the respective compensation amounts for CONSULTANT and each
Subconsultant on a per-project-element basis, broken down as indicated in Section 2 -
COMPENSATION.
There shall be no substitution of the listed Subconsultants and CONSULTANT's project
team members without prior written approval by the SANITATION DISTRICT.
10. ENGINEERING REGISTRATION
The CONSULTANT's personnel are comprised of registered engineers and a staff of
specialists and draftsmen in each department. The firm itself is not a registered
engineer but represents and agrees that wherever in the performance of this Agreement
requires the services of a registered engineer, such services hereunder will be
performed under the direct supervision of registered engineers.
11. AUDIT PROVISIONS
A. SANITATION DISTRICT retains the reasonable right to access, review, examine,
and audit, any and all books, records, documents and any other evidence of
procedures and practices that the SANITATION DISTRICT determines are
necessary to discover and verify that the CONSULTANT is in compliance with all
requirements under this Agreement. The CONSULTANT shall include the
SANITATION DISTRICT's right as described above, in any and all of their
subcontracts, and shall ensure that these rights are binding upon all
Subconsultants.
B. SANITATION DISTRICT retains the right to examine CONSULTANT's books,
records, documents and any other evidence of procedures and practices that the
SANITATION DISTRICT determines are necessary to discover and verify all
direct and indirect costs, of whatever nature, which are claimed to have been
incurred, or anticipated to be incurred or to ensure CONSULTANT's compliance
with all requirements under this Agreement during the term of this Agreement
and for a period of three (3) years after its termination.
C. CONSULTANT shall maintain complete and accurate records in accordance with
generally accepted industry standard practices and the SANITATION
DISTRICT's policy. The CONSULTANT shall make available to the
SANITATION DISTRICT for review and audit, all project related accounting
records and documents, and any other financial data within 15 days after receipt
of notice from the SANITATION DISTRICT. Upon SANITATION DISTRICT's
request, the CONSULTANT shall submit exact duplicates of originals of all
requested records to the SANITATION DISTRICT. If an audit is performed,
CONSULTANT shall ensure that a qualified employee of the CONSULTANT will
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be available to assist SANITATION DISTRICT's auditor in obtaining all project
related accounting records and documents, and any other financial data.
12. LEGAL RELATIONSHIP BETWEEN PARTIES
The legal relationship between the parties hereto is that of an independent contractor
and nothing herein shall be deemed to make CONSULTANT an employee of the
SANITATION DISTRICT.
13. NOTICES
All notices hereunder and communications regarding the interpretation of the terms of
this Agreement, or changes thereto, shall be effected by delivery of said notices in
person or by depositing said notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid.
Notices shall be mailed to the SANITATION DISTRICT at:
ORANGE COUNTY SANITATION DISTRICT
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Attention: Clarice Marcin, Senior Contracts Administrator
Copy: Victoria Pilko, Project Manager
Notices shall be mailed to CONSULTANT at:
Carollo Engineers, Inc.
3150 Bristol Street
Suite 500
Costa Mesa, CA 92626
Attn: Rajesh Doppalapudi, PE
All communication regarding the Scope of Work, will be addressed to the Project
Manager. Direction from other SANITATION DISTRICT's staff must be approved in
writing by the SANITATION DISTRICT's Project Manager prior to action from the
CONSULTANT.
14. TERMINATION
The SANITATION DISTRICT may terminate this Agreement at any time, without cause,
upon giving thirty (30) days written notice to CONSULTANT. In the event of such
termination, CONSULTANT shall be entitled to compensation for work performed on a
prorated basis through and including the effective date of termination.
CONSULTANT shall be permitted to terminate this Agreement upon thirty (30) days
written notice only if CONSULTANT is not compensated for billed amounts in
accordance with the provisions of this Agreement, when the same are due.
Notice of termination shall be mailed to the SANITATION DISTRICT and/or
CONSULTANT in accordance with Section 13 - NOTICES.
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15. DOCUMENTS AND STUDY MATERIALS
The documents and study materials for this project shall become the property of the
SANITATION DISTRICT upon the termination or completion of the work. CONSULTANT
agrees to furnish to the SANITATION DISTRICT copies of all memoranda,
correspondence, computation and study materials in its files pertaining to the work
described in this Agreement, which is requested in writing by the SANITATION DISTRICT.
16. COMPLIANCE
CONSULTANT certifies by the execution of this Agreement that it pays employees not
less than the minimum wage as defined by law, and that it does not discriminate in its
employment with regard to race, color, religion, sex or national origin; that it is in
compliance with all federal, state and local directives and executive orders regarding
non-discrimination in employment; and that it agrees to demonstrate positively and
aggressively the principle of equal opportunity in employment.
17. AGREEMENT EXECUTION AUTHORIZATION
Both the SANITATION DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly authorized to
execute agreements for that party.
18. DISPUTE RESOLUTION
In the event of a dispute arising between the parties regarding performance or
interpretation of this Agreement, the dispute shall be resolved by binding arbitration
under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"), or similar
organization or entity conducting alternate dispute resolution services.
19. ATTORNEY'S FEES, COSTS AND NECESSARY DISBURSEMENTS
If any action at law or in equity or if any proceeding in the form of an Alternative Dispute
Resolution (ADR) is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary
disbursements in addition to any other relief to which it may be entitled.
20. PROGRESS REPORTS
Monthly progress reports shall be submitted for review by the tenth day of the following
month and must include as a minimum: 1) current activities, 2)future activities, 3)
potential items that are not included in the Scope of Work, 4) concerns and possible
delays, 5) percentage of completion, and 6) budget status.
21. WARRANTY
CONSULTANT shall perform its services in accordance with generally accepted industry
and professional standards. If, within the 12-month period following completion of its
services, the SANITATION DISTRICT informs CONSULTANT that any part of the
services fails to meet those standards, CONSULTANT shall, within the time prescribed
PDSA PROJECT NO. P1-133
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by the SANITATION DISTRICT, take all such actions as are necessary to correct or
complete the noted deficiency(ies).
22. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend (at
CONSULTANT's sole cost and expense and with legal counsel approved by the
SANITATION DISTRICT, which approval shall not be unreasonably withheld), protect
and hold harmless the SANITATION DISTRICT and all of SANITATION DISTRICT's
officers, directors, employees, CONSULTANT's, and agents (collectively the
"Indemnified Parties"), from and against any and all claims, damages, liabilities, causes
of action, suits, arbitration awards, losses, judgments, fines, penalties, costs and
expenses (including, without limitation, attorneys' fees, disbursements and court costs,
and all other professional, expert or CONSULTANT's fees and costs and the
SANITATION DISTRICT's general and administrative expenses; individually, a "Claim";
collectively, "Claims")which may arise from or are in any manner related, directly or
indirectly, to any work performed, or any operations, activities, or services provided by
CONSULTANT in carrying out its obligations under this Agreement to the extent of the
negligent, recklessness and/or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, CONSULTANT's suppliers, CONSULTANT,
Subconsultants, subcontractors, and/or anyone employed directly or indirectly by any of
them, regardless of any contributing negligence or strict liability of an Indemnified Party.
Notwithstanding the foregoing, nothing herein shall be construed to require
CONSULTANT to indemnify the Indemnified Parties from any Claim arising solely from:
(A) the active negligence or willful misconduct of the Indemnified Parties; or
(B) a natural disaster or other act of God, such as an earthquake; or
(C) the independent action of a third party who is neither one of the Indemnified Parties
nor the CONSULTANT, nor its principal, officer, agent, employee, nor
CONSULTANT's supplier, CONSULTANT, Subconsultant, subcontractor, nor
anyone employed directly or indirectly by any of them.
Exceptions (A) through (B) above shall not apply, and CONSULTANT shall, to the fullest
extent permitted by law, indemnify the Indemnified Parties, from Claims arising from
more than one cause if any such cause taken alone would otherwise result in the
obligation to indemnify hereunder.
CONSULTANT's liability for indemnification hereunder is in addition to any liability
CONSULTANT may have to the SANITATION DISTRICT for a breach by
CONSULTANT of any of the provisions of this Agreement. Under no circumstances
shall the insurance requirements and limits set forth in this Agreement be construed to
limit CONSULTANT's indemnification obligation or other liability hereunder. The terms
of this Agreement are contractual and the result of negotiation between the parties
hereto. Accordingly, any rule of construction of contracts (including, without limitation,
California Civil Code Section 1654) that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this Agreement.
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23. DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from the duty to
indemnify and such duty to defend shall exist regardless of any ultimate liability of
CONSULTANT and shall be consistent with Civil Code Section 2782.8. Such defense
obligation shall arise immediately upon presentation of a Claim by any person if, without
regard to the merit of the Claim, such Claim could potentially result in an obligation to
indemnify one or more Indemnified Parties, and upon written notice of such Claim being
provided to CONSULTANT. Payment to CONSULTANT by any Indemnified Party or the
payment or advance of defense costs by any Indemnified Party shall not be a condition
precedent to enforcing such Indemnified Party's rights to indemnification hereunder. In
the event a final judgment, arbitration, award, order, settlement, or other final resolution
expressly determines that the claim did not arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT, to any extent,
then the SANITATION DISTRICT will reimburse CONSULTANT for the reasonable costs
of defending the Indemnified Parties against such claims.
CONSULTANT's indemnification obligation hereunder shall survive the expiration or
earlier termination of this Agreement until such time as action against the Indemnified
Parties for such matter indemnified hereunder is fully and finally barred by the applicable
statute of limitations.
24. CONSULTANT PERFORMANCE
The CONSULTANT's performance shall be evaluated by the SANITATION DISTRICT.
A copy of the evaluation shall be sent to the CONSULTANT for comment. The
evaluation, together with the comments, shall be retained by the SANITATION
DISTRICT and may be considered in future CONSULTANT selection processes.
25. COMPLIANCE WITH SANITATION DISTRICT POLICIES AND PROCEDURES
CONSULTANT shall comply with all SANITATION DISTRICT policies and procedures
including the OCSD Safety Standards, as applicable, all of which may be amended from
time to time.
26. CLOSEOUT
When the SANITATION DISTRICT determines that all Work authorized under the
Agreement is fully complete and that the SANITATION DISTRICT requires no further
work from CONSULTANT, or the Agreement is otherwise terminated or expires in
accordance with the terms of the Agreement, the SANITATION DISTRICT shall give the
Consultant written notice that the Agreement will be closed out. CONSULTANT shall
submit all outstanding billings, work submittals, deliverables, reports or similarly related
documents as required under the Agreement within thirty (30) days of receipt of notice of
Agreement closeout.
Upon receipt of CONSULTANT's submittals, the SANITATION DISTRICT shall
commence a closeout audit of the Agreement and will either:
i. Give the CONSULTANT a final Agreement Acceptance: or
PDSA PROJECT NO. P1-133
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ii. Advise the CONSULTANT in writing of any outstanding item or items which must be
furnished, completed, or corrected at the CONSULTANT's cost.
CONSULTANT shall be required to provide adequate resources to fully support any
administrative closeout efforts identified in this Agreement. Such support must be
provided within the timeframe requested by the SANITATION DISTRICT.
Notwithstanding the final Agreement Acceptance the CONSULTANT will not be relieved
of its obligations hereunder, nor will the CONSULTANT be relieved of its obligations to
complete any portions of the work, the non-completion of which were not disclosed to
the SANITATION DISTRICT (regardless of whether such nondisclosures were
fraudulent, negligent, or otherwise); and the CONSULTANT shall remain obligated under
all those provisions of the Agreement which expressly or by their nature extend beyond
and survive final Agreement Acceptance.
Any failure by the SANITATION DISTRICT to reject the work or to reject the
CONSULTANT's request for final Agreement Acceptance as set forth above shall not be
deemed to be acceptance of the work by the SANITATION DISTRICT for any purpose
nor imply acceptance of, or agreement with, the CONSULTANT's request for final
Agreement Acceptance.
27. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding and agreement between the
Parties and supersedes all previous negotiations between them pertaining to the subject
matter thereof.
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IN WITNESS WHEREOF, this Agreement has been executed in the name of the SANITATION
DISTRICT, by its officers thereunto duly authorized, and CONSULTANT as of the day and year
first above written.
CAROLLO ENGINEERS, INC.
By
Date
Printed Name & Title
ORANGE COUNTY SANITATION DISTRICT
By
David John Shawver Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
By
Ruth Zintzun Date
Purchasing & Contracts Manager
Attachments: Attachment "A" Scope of Work
Attachment "B" Not Used
Attachment "C" Not Attached
Attachment "D" Allowable Direct Costs
Attachment "E" Fee Proposal
Attachment "F" Not Used
Attachment "G" Not Attached
Attachment "H" Not Used
Attachment "I" Cost Matrix & Summary
Attachment "J" Not Attached
Attachment "K" Not Used
Attachment "L" OCSD Safety Standards
CMM:yp
PDSA PROJECT NO. P1-133
Revised 113018 PRIMARY SEDIMENTATION BASINS 6-31 RELIABILITY IMPROVEMENTS AT PLANT NO. 1
Page 19 of 19
oJ�1V SAN17gTO9 Orange Count Sanitation District Administration Building
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2 9 Fountain Valley, CA 92708
OPERATIONS COMMITTEE (714)593 7433
9oTFCTN0 THE ENVQ����2
Agenda Report
File #: 2019-682 Agenda Date: 11/6/2019 Agenda Item No: 12.
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT:
CLIMATE RESILIENCY STUDY, PROJECT NO. SP-152
GENERAL MANAGER'S RECOMMENDATION
RECOMMENDATION:
Information Item.
BACKGROUND
Governor's Executive Order #S-13-08 (EO-S-13-08) directs state agencies to plan for sea level rise
and climate impacts through coordination of the State Climate Adaptation Strategy. The Orange
County Sanitation District's (Sanitation District) Climate Change/Environmental Footprint Initiative
started in 2007 and has completed a detailed carbon footprint study. In addition, the Sanitation
District developed a strategy to respond to climate change regulations, public outreach and
education, as well as research initiatives related to energy efficiency and sustainable technologies.
The location of Plant No. 2 and several pump stations along the coast make them vulnerable to
disruptions due to climate change impacts. Similar studies done by other agencies on extreme
events have shown that, in most cases, the costs of repairs were significantly higher than the costs of
mitigation and adaptation strategies.
Climate Resiliency Study, Project No. SP-152, which was awarded by the Board of Directors on
November 28, 2018, conducted a site-specific climate risk assessment for the Sanitation District's
coastal facilities and provided recommendations for mitigation and adaptation strategies. Staff will
present an overview of the study recommendations.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• 24/7/365 treatment plant reliability
• Protect Orange County Sanitation District assets
• Sustain 1, 5, 20-year planning horizons
PRIOR COMMITTEE/BOARD ACTIONS
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File #: 2019-682 Agenda Date: 11/6/2019 Agenda Item No: 12.
November 2018 - Approved a Professional Services Agreement with Hazen and Sawyer to provide
engineering services for the Climate Resiliency Study, Project No. SP-152, for an amount not to
exceed $697,952; and approved a contingency of$69,795 (10%).
ADDITIONAL INFORMATION
The Environmental Protection Agency (EPA) is currently drafting the Sanitation District's NPDES
Ocean Discharge Permit for renewal. The EPA has indicated that the new permit may include a
requirement to address impacts with climate change and sea level rise. This study would comply
with such requirements.
CEQA
The project is exempt from CEQA pursuant to CEQA Guidelines Section 15262 [Feasibility and
Planning Studies]. A Notice of Exemption was filed with the OC Clerk-Recorder on December 3,
2018.
FINANCIAL CONSIDERATIONS
This item is informational and does not require any commitment of funds.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda
package:
N/A
AN:sa:gc
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