HomeMy WebLinkAboutItem 9 PPP 04-04-18 Operations Committee - Ordinance Update �vio fob
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PURC A ORDINANCE
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HIGHLIGHTS OF THE NEW ORDINANCE
• Raises thresholds on master contracts to address the high
volume and projected increases in repair and engineering
projects
• Further defines the roles and responsibilities for procurement
processes and contract administration
• Allows for smart contracting by extending the life of
capital assets through smaller, faster repair projects
instead of large capital projects
BID/AWARD THRESHOLD CHANGE -
GOODS AND SERVICES
CURRENT
• Less than $5,000 — one quote required
• Greater than $5,000 — 3 quotes required
PROPOSED
• Less than $ 10,000 — one quote required
• Greater than $ 10,000 — 3 quotes required
BENEFITS TO BID/AWARD
THRESHOLD CHANGE
• Accelerates the procurement process for all
departments.
• Supports OCSD's planned maintenance environment
by accelerating procurements for preventive and
corrective maintenance work.
• Aligns OCSD with other notable agencies.
MASTER CONTRACTS AND TASK ORDERS
• Request For Proposal ( RFP) competitive process is
conducted for Master Contracts
• Board of Directors approves the Master Contracts
• Task Orders originating from the Master Contracts
are competitively bid or proposed per policy
• The General Manager approves the award of the
low bid Task Orders up to the amount authorized t
in the Purchasing Ordinance
BID/AWARD THRESHOLD CHANGE -
MAINTENANCE & REPAIR TASK ORDERS
CURRENT
• Task Order award maximum : $100,000
• Includes base award + any change orders
PROPOSED
• Task Order award maximum : $300,000
• Includes base award + any change orders
• Requesting General Manager authority to approve and
award task orders, including change orders up to $300,000
• All new Task Order procurements between $50,000 and
$300,000 will be reported to the Board of Directors on a
quarterly basis
BENEFITS TO BID/AWARD
THRESHOLD CHANGE
• Assists OCSD's operating departments by
accelerating the completion of planned and future
projects, while maintaining competition .
• Increases the amount of projects that can be
completed using these Task Orders by over 40%.
• Allows for bundling of small projects to reduce
project costs and maximize staff resources.
BID/AWARD THRESHOLD CHANGE -
PROFESSIONAL DESIGN SERVICES
CURRENT
• Master Contract(s) maximum = $400,000 per year
• Work < $200,000 = Accelerated Task Order Proposal Process
• Work > $200,000 = Extensive Proposal Process
PROPOSED
• Master Contract(s) maximum = $600,000 per year
• Work < $300,000 = Accelerated Task Order Proposal Process
• Work > $300,000 = Extensive Proposal Process
• General Manager authority to approve and award task
orders up to $300,000
• Ability to select 1 firm for work < $25,000
BENEFITS TO BID/AWARD
THRESHOLD CHANGE
• Assists OCSD's Engineering department by accelerating
the completion of current, planned, and future projects,
while maintaining competition.
• Will attract additional needed Engineering consultants.
• Master Contract threshold increase ensures availability
of qualified firms for the streamlined task order award
process versus the extensive formal process.
QUESTIONS