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HomeMy WebLinkAboutItem 11 PPP Operations Committee 10-04-17_Procurement Process 1 Alk ,`� a t i• L` `T. ORANGE COUNTY SANITATION DIS PROCUREMENT PROCES i PROCUREMENT OVERVIEW Three basic types : ■ Public Works - Construction ■ Public Works - Professional Design Services ■ Goods and Services Each is governed by State Law and District policy PUBLIC WORKS CONSTRUCTION ■ Follows California Public Contract Code ■ Invitation for Bids ( IFB) are advertised (twice) ■ Awarded to lowest Responsive & Responsible bidder PUBLIC WORKS PROFESSIONAL DESIGN SERVICES ■ Follows California Government Code ■ Selection is based on qualifications only — cost not a factor ( Mini-Brooks Act) ■ Request for Proposals ( RFP) are advertised (twice) ■ Evaluate & Rank Proposals ■ Negotiate "fair and reasonable fee" with top ranked firm GOODS AND SERVICES ■ Follows California Government Code 54202 ■ Goods and services range from chemicals, information technology, labor, operational and environmental services, vehicles, maintenance equipment, and consumables. Over 800 different classifications of goods and services. ■ Bidding required for purchases > $5,000 • Award to lowest Responsive & Responsible bidder GOODS AND SERVICES THE METHODS a Notice Inviting Bids (NIB) ■ The NIB is the procurement process for the purchase of goods, services, and equipment. ■ Award is made solely on basis of the lowest Responsive & Responsible bidder. ■ Negotiations are not permitted. GOODS AND SERVICES THE METHODS CONT. a Sole Source ■ Non-preferred option ■ Used when : • Only one known source is available • Matching existing system or architecture • Unique product or service • Emergencies GOODS AND SERVICES THE METHODS CONT. a Request for Proposals (RFP) ■ Used for sophisticated or complex, non-standard goods and services. ■ Award is based on Best Value (experience, financial standing, delivery, approach, cost). ■ Negotiations may be necessary. APPROVAL THRESHOLDS Per Ordinance No. OCSD-47 Article 7, the following delegations of authority to award purchases apply to the following: ■ Sufficient Budget Available and Authorized ■ GM up to $ 100K ■ Board Committee over $100K up to $200K ■ Board Approval if over $200K PROCUREMENT METHODS RECAP o Public Works - Construction ■ Lowest Responsive & Responsible Bid ( IFB) o Public Works - Professional Design Services ■ Most Qualified Firm ( RFP) o Goods and Services ■ Lowest Responsive & Responsible Bid ( NIB) ■ Best Value ( RFP) PROCUREMENT ETHICS The Procurement Ethics Policy can be found on OCSD's external website : https ://www.ocsd .com/businesses/contracts-purchasing Achievement of � In ProcureaentH 2017 Award W i n n e r �;� QUESTIONS