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HomeMy WebLinkAbout2016-03 Ops CIP Overview Info Item 4 and 5 Supplemental Engineering and Support Staff Services Contract No. PSA-2015-100 Jeff Mohr March 2016 OCSD Has Used Staff Augmentation Contracts Effectively in the Past • Integrated Program Management Consultants ( IPMC) — Included staff augmentation and program services — FY 2002/03 thru FY 2011/12 — $118 million total expenditures — Max staffing level -' 59 positions • PSA-2011-510 Contract (Jacobs) — Staff augmentation only — FY 2012/13 to FY 2015/16 — $11.7 million contract amount — Max staffing level -' 18 positions Past Staff Augmentation Expenditures 18 ■ IPMC 16 Jacobs 14 12 a� 10 N O —C 8 G 6 4 2 0 0 0 0 0 0 0 0,00 o ti ti ti ti ti ti Fiscal Year Staffing Contracts Provide Critical Flexibility • Short and mid-term staffing changes can be made without adding permanent OCSD staff • Positions can be staffed much more quickly • Specialty services available as needed • Tasks assignments can be quickly authorized and teams assembled Projection ofCIP $300 ■ Actual Expenditures Forecasted Expenditures $250 $200 0 $150 $100 $50 In progress — subject to change $- O�D 01 04' 00 ,yO Ny' Ny, ,y e ,y� 'y10 NA1 N%4 O O O O O 'y 'y `y `y 'y 'y 'y 'y 'y Fiscal Year staffing f�n g is level inadequate for OCSD program requirements 180 160 140 Staff Au mentation � 17 FTEs- 95 120 CapacLj- ity 4w 100 CI Staff �' 95 Authorized positions a� OCSD vacant) 80 'ncluding 8 positions currently Cr W 60 W E 40 I- 20 C ti0 ti� �� by �• `ypt ,��' NY'`p � Off, �O� ,y'�• ,�, 'y O Fiscal Year Jacobs Most Qualified Team (Jacobs with Parsons, Water SCADA) • Selection was based on using a single team to avoid costs & delays associated with bidding assignments • Four proposals received, three invited to interview • Jacobs unanimously selected as most qualified • Current Jacobs performance has been high and efficient • Contract rates and profits found to be reasonable • Jacobs team with subconsultants can meet all staffing requirements Recommendations : • Approve a Professional Services Agreement with Jacobs Project Management Co. to provide supplemental engineering and support staff services, Contract No. PSA-2015-100 • Commencing .." 1114 1 , 'QI � May 1, 2016 through June 30, 2020 (four years) with three one-year renewal options • For a total amount not to exceed $41,000,000 over the period of up to seven years. Questions .? Orange County Sanitation District We're here for you.