HomeMy WebLinkAbout06-06-2012 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, June 6, 2012
Regular Meeting of the _ 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
DEPARTMENT HEAD REPORT:
CONSENT CALENDAR:
1. Approve Minutes of May 2, 2012, Operations Committee meeting.
2. Recommend to the Board of Directors to:
Authorize staff to negotiate a Professional Design Services Agreement with
Brown and Caldwell to provide engineering services for the Santa Ana Trunk
Sewer Rehabilitation, Project No. 1-17.
3. Recommend to the Board of Directors to:
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Black & Veatch to provide construction support services for the
Bitter Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2
Santa Ana River Levee Repairs and In-Plant Restoration.
06/06/12 Operations Committee Agenda Page 1 of 5
4. Recommend to the Board of Directors to:
Approve an increase to the contingency to the Professional Services Agreement
with TetraTech, Inc. for additional engineering services for Gisler-Redhill System
Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520
(9%), increasing the total contingency amount not to exceed $172,098 (19%).
5. Recommend to the Board of Directors to:
A. Approve annual Professional Design Services Agreements with Lee & Ro;
Dudek; RMC Water and Environment; Train Consulting Engineers; RBF
Consulting; IDS Group; Psomas; GHD; RMS Engineering and Design; and
Harris and Associates for engineering design and construction support
services necessary in supporting Facilities Engineering and Facilities
Repair projects, commencing July 1, 2012, with a maximum annual fiscal
year contract limitation not to exceed $200,000 for each Agreement, for a
total amount not to exceed $2,000,000; and,
B. Approve up to two additional one-year optional renewals.
6. Recommend to the Board of Directors to:
A. Approve Plans and Specifications for P2 Power Building A, B, D &
CENGEN HVAC Addition, Project No. FE07-32, on file at the office of the
Clerk of the Board;
B. Approve Addendum Nos. 1 and 2 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Find that the two lowest bids are non-responsive and reject the two lowest
bids;
E. Award a construction contract to the lowest responsive and responsible
bidder, Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC
Addition, Project No. FE07-32, for a total amount not to exceed $472,000;
and,
F. Approve a contingency of$47,200 (10%).
O6106/12 Operations Committee Agenda Page 2 of 5
7. Recommend to the Board of Directors to:
A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the
University of Southern California to provide continuous water quality
monitoring during the rehabilitation of the five-mile outfall under Phase 2 -
Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B for an
amount not to exceed $179,000; and
B. Approve a contingency of$17,900 (10%).
8. Recommend to the Board of Directors to:
A. Approve a Professional Consultant Services Agreement with Black &
Veatch, to provide construction support services for Phase 2 — Surge
Tower to Beach Junction Box, Contract No. J-112B, for an amount not to
exceed $740,998; and,
B. Approve a contingency of$111,150 (15%).
9. A. Approve a Professional Services Agreement with The Austin Company to
provide engineering services to prepare an Administrative Facilities
Master Plan for the Title 24 Access Compliance and Building
Rehabilitation Project, Project No. P1-115 for an amount not to exceed
$175,000; and,
B. Approve a contingency of$35,000 (20%).
10. Approve a contingency increase of$15,918 (9%) to the Plan2010-04 Task Order
02, Project No. SP-138, Phase 2 Study of Air Jumpers, for a total contingency of
$30,618 (17%).
NON CONSENT:
11. Recommend to the Board of Directors to:
Ratify Change Order No. 2 to Plant 2 Digester "0" Liner Repair Project,
Specification No. FR-2010-455BD, with J.R. Filanc Construction Company
(Filanc) authorizing an addition of $572,656 and 513 days, increasing the total
contract amount to $1,103,113 and extending the contract completion to August
31, 2012.
06/06/12 Operations Committee Agenda Page 3 of 5
12. Recommend to the Board of Directors to:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2012-524BD, for
ferrous chloride and dosing services, at the unit price of $850/dry ton,
$100 freight delivered plus tax; for magnesium hydroxide and dosing
services, at a unit price of$385/dry ton, $385 freight delivered plus tax; for
an estimated total annual amount of $4,757,619; and additional program
services for dose site development mobilization and demobilization for an
annual amount not to exceed $200,000; for the period July 1, 2012
through June 30, 2013,with four one-year renewal options; and,
B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2012-524BD, for calcium nitrate
and dosing services, at the unit price of $2.20/gallon, delivered plus tax;
for hydrogen peroxide (27%) and dosing services at the unit price of
$1.41/gallon, delivered plus tax; for an estimated annual amount of
$716,132; and additional program services for dose site development
mobilization and demobilization for an annual amount not to exceed
$200,000; for the period July 1, 2012 through June 30, 2013, with four
one-year renewal options; and,
C. Award contracts to Hill Brothers Chemical Company for $200/day per
ferrous chloride station and $250/day per magnesium hydroxide site; and
US Peroxide, LLC, for $365/day per hydrogen peroxide site and
$75/day per calcium nitrate station for Regional Odor and Corrosion
Control Services, Specification No. C-2012-524BD, for field services for
an approximate amount total of $577,500 per year; for the period July 1,
2012 through June 30, 2013,with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2012-524BD, for
emergency and backup services, for calcium nitrate, unit price $3.35/
gallon delivered plus tax and service fee $1,500 per site; for magnesium
hydroxide at a unit price of$580/dry ton delivered plus tax and service fee
$1,500 per station, for the period of July 1, 2012 through June 30, 2013,
with four one-year renewal options, and
E. Approve an annual unit price and program price contingency of 15%, per
contract.
INFORMATION ITEMS:
13. Pre-Draft National Pollutant Discharge Elimination System (NPDES) Permit
Update
06/06/12 Operations Committee Agenda Page 4 of 5
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, August 1, 2012,
at 5:00 p.m. (There will not be an Operations Committee Meeting during the month of
July.)
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavala/glocsd.com
For any questions on the agenda,Committee members may contact staff at
General Manager Jim Ruth (714)593-7110 iru lolgcsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli0ocsd.com
Assistant General Manager Jim Herberg (714)593-7300 iherbemitbomd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 namontesCdocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres omd.com
06/06/12 Operations Committee Agenda Page 5 of 5
OPERATIONS COMMITTEE Meeting Date TOBd.of W.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Martin Dix
SUBJECT: SANTA ANA TRUNK SEWER REHABILITATION, PROJECT NO. 1-17
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to negotiate a Professional Design Services Agreement with Brown and
Caldwell to provide engineering services for the Santa Ana Trunk Sewer Rehabilitation,
Project No. 1-17.
SUMMARY
The Orange County Sanitation District (Sanitation District) entered into contract with
Brown and Caldwell to complete the condition assessment of the Santa Ana Trunk
Sewer Rehabilitation in July 2010. This study focused on 17,500 linear feet of 42-inch,
48-inch, and 60-inch diameter unlined reinforced concrete pipe and 39 manholes and
junction structures which extends easterly from Plant No. 1 to the intersection of Alton
Avenue and Bristol Street in Santa Ana, California.
The assessment of the pipeline and manholes resulted in a better than expected
condition of the pipeline. Additional concrete cores were taken to help ascertain the
condition. Based upon the coring results and the low perceived rate of degradation of
the Santa Ana Trunk Sewer piping, pipe rehabilitation in the near term is not necessary
at this time. Instead of immediate rehabilitation, Brown and Caldwell recommends
repeated coring in 5-year intervals to determine the appropriate time to perform the
pipeline rehabilitation to minimize life cycle cost.
Unlike the pipeline, manhole rehabilitation must proceed as planned and Sanitation
District staff believes Brown and Caldwell is qualified to prepare the design and the
construction documents for the rehabilitation of the manholes because they have the
design expertise, and they performed the physical inspection of each manhole.
Provided a fair and reasonable fee for their work can be negotiated, a Professional
Design Services Agreement will be recommended for Board approval in the future.
PRIOR COMMITTEE/BOARD ACTIONS
July 2010 - Approved a Professional Design Services Agreement with Brown and
Caldwell for Santa Ana Trunk Sewer Rehabilitation, Project No. 1-17, providing for
engineering design services for an amount not to exceed $801,850; and approved a
contingency of$80,185 (10%).
Page 1 of 2
ADDITIONAL INFORMATION
None
CEQA
The project is statutorily exempt from the California Environmental Quality Act pursuant
to Public Resource Code Section 21080.21, and categorically exempt pursuant to
CEQA Guidelines 15282(k) because it consists of actions less than one-mile in length
within a public street or highway and other public right-of-ways for the installation of a
new pipeline and/or the maintenance, repair, restoration, reconditioning, relocation,
replacements, removal, and/or demolition of an existing pipeline.
The project is also categorically exempt pursuant to CEQA Guidelines Sections 15301
because it consists of the operation, repair, maintenance, permitting and/or minor
alternation of existing public structures, facilities, and/or mechanical equipment,
involving no expansion of use beyond that currently existing. The recommended action
is also categorically exempt pursuant to CEQA Guidelines Sections 15302 because it
consists of replacement or reconstruction of existing (below-ground) structures and
facilities where the new structure will be located on the same site (within the same
right-of-way) as the structure replaced, and will have substantially the same purpose
and capacity as the structure replaced.
The project is also within the scope of the Program Environmental Impact Report for the
1999 Strategic Plan, dated October 1999. Pursuant to CEQA Guidelines Section 15168
(c)(4), the Sanitation District will use a written checklist to document its evaluation for
the recommended action, and have determined that the recommended action is within
the scope of the program EIR.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY 2011-12 Update, Page A-7,
Item 2) and the budget is sufficient for the recommended action.
Date of ADDroval Contract Amount Continaencv
06/27/12 N/A N/A
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OPERATIONS COMMITTEE meeting Date TOBd.Or Dir.
06/06/12 O6/2]/12
AGENDA REPORT Item Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: BITTER POINT FORCE MAIN REHABILITATION,
CONTRACT NO. 5-58
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Black & Veatch to provide construction support services for the Bitter
Point Force Main Rehabilitation, Contract No. 5-58, to support the Phase 2 Santa Ana
River Levee Repairs and In-Plant Restoration.
SUMMARY
This project installed a new pipeline connection from the Bitter Point Pump Station to
the Orange County Sanitation District (Sanitation District) Treatment Plant No. 2 in
order to improve the reliability of the Sanitation District's force main systems in the City
of Newport Beach. A construction contract for this work was awarded to Mladen
Buntich Construction Co., Inc., and the contract work is substantially complete.
The contract included a tunnel under the Santa Ana River. The soil above this tunneled
section of pipeline has settled, creating voids in the soil along the alignment, including
the Santa Ana River levees.
The soil settlement poses a risk to the levee system that must be repaired to mitigate
these risks. Levee repairs were initiated in 2010 using a phased approach with the
most critical work, Phase 1 - Emergency Repairs to the Santa Ana River, completed in
early 2011.
Phase 2 includes long-term Santa Ana River Levee Repairs and In-Plant Restoration
work. This Phase will complete the repair of the Santa Ana River levees and will
mitigate the impacted areas within Plant No. 2 along the tunnel alignment.
The Phase 2 repairs are not considered an emergency. Implementation of this work
required CEQA certification and the acquisition of permits from regulatory agencies with
jurisdiction in the area.
Phase 2 repairs are under design and will be ready to advertise for construction
contracts once all regulatory permits are issued. Construction support services for this
work are needed from the designer to provide design oversight during construction, for
Page 1 of 3
construction monitoring and confirmation of success in the implementation of the design
recommendation, and for closeout services.
Responsibility for the costs associated with repairing the affected soils is under dispute
with the Contractor. The Sanitation District has also notified the Sanitation District's
Owner Controlled Insurance Program (OCIP) insurance carrier that the property
damage has occurred, but a determination regarding coverage has not yet been made.
The Sanitation District will pursue cost recovery for all incurred costs.
ADDITIONAL INFORMATION
The design and construction restoration work has been implemented in a phased
approach according with the following:
1. Phase 1 was issued for the design and construction support services under
emergency purchasing authority to stabilize the Santa Ana River levees to provide
flood protection during the 2010 rainy season.
2. Amendment No. 1 to the emergency agreement with Black & Veatch was issued to
complete the design of the Santa Ana River Phase 2 repairs.
3. Early this year, the Scope of Work has changed to include the additional design of
the In-Plant Restoration work in order to include all remaining repairs in the same
construction project.
4. The new Professional Consultant Services Agreement (PCSA) requested in this
action will provide for the construction oversight, construction monitoring and
confirmation of success in the implementation of the design recommendation, and
for closeout services for the Santa Ana River Levees and for the In-Plant work.
PRIOR COMMITTEE/BOARD ACTIONS
August 2011 — Approved a contingency increase of $480,000 to the Professional
Design Construction Support Services Agreement with Black & Veatch Corporation to
provide additional engineering design services for the Phase 2 Santa Ana Levees
Restoration for a total contingency of$600,000.
September 2010 — Received and filed Addendum No. 1 to the Final Environmental
Impact Report for the Newport Trunk Sewer and Force Mains; approved a project
budget increase of $5,506,800 to Newport Sewer and Force Mains, Bitter Point to Coast
Trunk Sewer, Contract No. 5-58, for a total budget of $31,389,800; and Adopted
Resolution No. OCSD 10-16, Authorizing Emergency Repairs to the Santa Ana River
Levees and Ratifying the General Manager's Use of Emergency Purchasing Authority
Pursuant to Delegation of Authority Resolution 07-04 Section 6.03(J), and finding a
continuing need to: Negotiate and Award a Professional Design Services Agreement to
Black and Veatch to provide engineering services for said project, for an amount not to
exceed $1,200,000 and approved a contingency of$120,000 (10%).
Page 2 of 3
August 2008 — Awarded a contract with Mladen Buntich Construction Co. for the
construction of the Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to
Coast Trunk Sewer, Contract 5-58, for a total amount not to exceed $18,512,931.
July 2008 — Approved a Professional Consultant Services Agreement with Black &
Veatch Corporation for Construction Support Services for an amount not to exceed
$973,463.
April 2007 — Approved Amendment No. 1 to the Professional Design Services
Agreement with Black & Veatch Corporation for an additional amount of $120,082,
increasing the total PSA contract amount not to exceed $1,138,989.
April 2007 — Authorized staff to commence negotiations with Black & Veatch
Corporation for support services during the construction, commissioning, and closeout
phases of Contract No. 5-58.
December 2003 — Approved Professional Design Services Agreement with Black &
Veatch Corporation for an amount not to exceed $1,018,907.
CEQA
The Final Environmental Impact Report (EIR) for the Replacement of Newport Trunk
Sewer and Force Mains, Contract No. 5-58, was certified by the Sanitation District's
Board of Directors on April 27, 2005. The Notice of Determination was filed with the
State Clearinghouse on April 28, 2005. Addendum No. 1 to the Newport Sewer and
Force Mains EIR, for the implementation of the Emergency Repairs to the Santa Ana
River levees, is retained in the Sanitation District's official files for internal reference.
The Phase 2 restoration of the Santa Ana levees required preparation of a CEQA
document to implement the work. The restoration measures, however, do not result in
any new or substantially more severe significant impacts that were not previously
considered or addressed in the 2005 EIR or in Amendment No. 1. Therefore, an Initial
Study/Mitigated Negative Declaration document was prepared in accordance with the
conditions described in Public Resources Code Section 21166 or CEQA Guideline
Section 15162 requiring preparation of a subsequent EIR or negative declaration. The
Initial Study/Mitigated Negative Declaration was certified by the Sanitation District's
Board of Director on December 21, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted and the budget is sufficient for the
recommended action (FY2011-12 Update, Page A-7, Item 21).
Date of ADDroval Contract Amount Contlnaencv
N/A N/A N/A
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BOARD OF DIRECTORS Needng Date TOBd.or W.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
Project Manager: Hardat Khublall
SUBJECT: GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B,
CONTRACT NO. 7-37
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase for the Professional Services Agreement with
TetraTech, Inc. for additional engineering services for Gisler-Redhill System
Improvements, Reach B, Contract No. 7-37, for an additional amount of $81,520 (9%),
increasing the total contingency amount not to exceed $172,098 (19%).
SUMMARY
This project involves the rehabilitation of one mile of sewer line along Redhill Avenue
within the Cities of Irvine, Tustin, and Santa Ana.
The pipelines are proposed to be relined with cured-in-place pipe lining material
requiring total bypass of the existing sewage flows to allow cleaning, installation and
curing of the lining material. Very high volumes of sewage will be bypassed requiring
the installation of a network of temporary above-ground pumping and piping in many
phases to safely transport sewage flows and prevent a spill from occurring.
Staff is requesting an increase to the Professional Services Agreement (PSA) with
TetraTech, Inc. for additional engineering services for the design of the sewage
bypassing system for the entire project.
PRIOR COMMITTEE/BOARD ACTIONS
August 2011 — Approved an increase in contingency for an additional amount of
$45,289 (5%), increasing the total contingency amount not to exceed $90,578 (10%).
April 2010 — Approved Amendment No. 3 to the Professional Services Agreement with
Tetra Tech, Inc. for $350,000, increasing the total amount not to exceed $905,779.
November 2005 — Approved Amendment No. 2 to the Professional Services Agreement
with Tetra Tech, Inc. for$194,399, increasing the total amount not to exceed $555,779.
Page 1 of 2
October 2003 — Approved Amendment No. 1 to the Professional Services Agreement
with Tetra Tech, Inc. for$24,500, increasing the total amount not to exceed $361,380.
November 2001 — Approved Professional Services Agreement with Tetra Tech, Inc. for
a total amount not to exceed $336,880.
ADDITIONAL INFORMATION
Designing a sewage bypassing system will allow the Cities of Irvine, Tustin, and Santa
Ana to issue a permit for the temporary system and require the Contractor during
construction to implement the system as shown on the plans and specifications. This
will safeguard against potential spills and reduce the potential impact to the surrounding
community.
CEQA
This project was included in the 1999 Strategic Plan Program EIR, certified on
October 27, 1999. A Notice of Determination was filed on October 29, 1999.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted and the budget is sufficient for the
recommended action. (Line item: FY 2011/2012 Budget Update Page A-7, Item 28).
Date of Aooroval Contract Amount Continoencv
11/28/01 $336,880
10/03/03 $ 24,500
11/16/05 $194,399
04/28/10 $350,000 $45,289 (5%)
08/24/11 $905,779 $45,289 (5%)
06/27/12 $81,520 (9%1
$172,098 (19%)
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OPERATIONS COMMITTEE Mewing Date TOBd.of W.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: ANNUAL PROFESSIONAL DESIGN SERVICES AGREEMENTS FOR
FACILITIES ENGINEERING AND FACILITIES REPAIR PROJECTS,
PROJECT NO. FE12-00
GENERAL MANAGER'S RECOMMENDATION
A. Approve annual Professional Design Services Agreements with Lee & Ro; Dudek;
RMC Water and Environment; Train Consulting Engineers; RBF Consulting; IDS
Group; Psomas; GHD; RMS Engineering and Design; and Harris and Associates for
engineering design and construction support services necessary in supporting
Facilities Engineering and Facilities Repair projects, commencing July 1, 2012 with a
maximum annual fiscal year contract limitation not to exceed $200,000 for each
Agreement, for a total amount not to exceed $2,000,000; and,
B. Approve up to two additional one-year optional renewals.
SUMMARY
Board Resolution No. 07-04 (Resolution) allows the Orange County Sanitation District
(Sanitation District) to compile a master pre-approved list of between five and ten
consulting firms for Facilities Engineering projects, and sets a maximum annual
limitation of$200,000 for each firm. The Resolution also allows the Professional Design
Services Agreements (PDSA) to be extended for up to two additional, one-year renewal
periods following the original term of one year. The Resolution delegates to the General
Manager and Director of Engineering authority to solicit proposals for design
engineering services to complete Facilities Engineering projects and award individual
Task Orders up to $100,000.
A Request for Proposals (RFP) was developed and publicly advertised, and a notice
was sent to all of the consultants in the Sanitation District's purchasing database. The
Sanitation District received 33 proposals. Staff recommends approval of PDSAs with
the ten highest-ranked engineering consultants to provide engineering studies, design
services, and construction support services on an as-needed basis through task-order
authorization, in an amount not to exceed $200,000 annually for a period of one-year,
with up to two additional one-year optional renewals.
Page 1 of 4
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The Sanitation District generally executes engineering projects in one of two distinct
ways, through the large project Capital Improvement Program (CIP) or through the
smaller project Facilities Engineering Program. Facilities Engineering projects differ
from the CIP projects in that there is an alternate method designated in the Delegation
of Authority, Board Resolution No. OCSD 07-04 (Section 5.04), to procure engineering
services if the cost of these design services is $100,000 or less. Based on this
alternative process, up to ten pre-approved consulting firms provide engineering
services for Facilities Engineering projects through a simplified proposal process.
Proposal Evaluation
The Sanitation District received proposals from 33 consulting firms. The proposals were
independently reviewed by an in-house review committee of five senior staff. Proposals
were rated in categories including relevant project experience, staff qualifications, and
the firms ability to execute the work. The results of this rating process are shown in
Table 1, below.
Page 2 of 4
Table 1 - Consultant Firm Scoring and Ranking
Consultant TOTAL PTS. RANKING
LEE& RO, INC. 415 1
DUDEK 397 2
RMC WATER AND ENVIRONMENT 395.5 3
TRAN CONSULTING ENGINEERS 379.5 4
RBF CONSULTING 376 5
IDS GROUP 357 6
PSOMAS 357 7
GHD 324.5 8
RIMS ENGINEERING& DESIGN, INC. 324 9
HARRIS&ASSOCIATES 317.5 10
ATKINS NORTH AMERICA, INC. 306.5 11
HALL& FOREMAN, INC. 304.5 12
DDB ENGINEERING, INC. 295.5 13
CAROLLO ENGINEERS, INC. 290 14
WILLDAN ENGINEERING 285 15
AKM CONSULTING ENGINEERS 282.5 16
PHOENIX CIVIL ENGINEERING, INC. 282 17
DGA CONSULTANTS 271 18
ARMSTRONG&BROOKS CONSULT ENGINEERS 268.5 19
SALAS O'BRIEN 263.5 20
DMC ENGINEERING 259.5 21
HUNSAKER&ASSOCIATES IRVINE, INC. 248.5 22
DELTA SYSTEMS ENGINEERING, INC. 247.5 23
LIONAKIS 2" 24
DAHL,TAYLOR&ASSOCIATES, INC. 241.5 25
TMAD TAYLOR&GAINES 237.5 26
RRM DESIGN GROUP 213.5 27
JOHN M. CRUIKSHANK CONSULTANTS 201 28
HEIDEMAN ASSOCIATES, INC 200.5 29
D4ACONSULTING 190 30
PIERCEICOOLEY ARCHITECTS, INC. 173.5 31
DIAZYOURMAN &ASSOCIATES 141.5 32
KDM MERIDIAN1 125 33
Since the adoption of Resolution 07-04, the Sanitation District has re-organized to
provide additional resources devoted to completing small repair projects, some of which
require the services of Professional Design Consultants. Using this group of
consultants with an adopted expedited proposal process provides an efficient
procurement method; however, the total amount of the Agreement per consultant
allowed by Resolution 07-04 may be insufficient to accommodate this expanded usage.
Page 3 of 4
In the coming months, this resolution will be reviewed and if revisions are approved, a
request for an amendment to these annual Agreements will be recommended for
approval.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted (FY2011-12 Update, Page A-9,
Item 35 and Page A-12, Items 107, 108, and 109), and the budget is sufficient for the
recommended action.
Date of ADDroval Contract Amount Continoencv
O6/27/12 $200,000(per Agreement) $0
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OPERATIONS COMMITTEE Meeting Date To6d.of Dir.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
fi
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Dean Fisher
SUBJECT: P2 POWER BUILDING A, B, D & CENGEN HVAC ADDITION
PROJECT NO. FE07-32
GENERAL MANAGER'S RECOMMENDATION
A. Approve Plans and Specifications for P2 Power Building A, B, D & CENGEN
HVAC Addition, Project No. FE07-32, on file at the office of the Clerk of the Board;
B. Approve Addendum Nos. 1 and 2 to the plans and specifications;
C. Receive and file bid tabulation and recommendation;
D. Find that the two lowest bids are non-responsive and reject the two lowest bids;
E. Award a construction contract to the lowest responsive and responsible bidder,
Bon Air, Inc., for P2 Power Building A, B, D & CENGEN HVAC Addition, Project
No. FE07-32, for a total amount not to exceed $472,000; and,
F. Approve a contingency of$47,200 (10%).
SUMMARY
The P2 Power Building A, B, D & CENGEN HVAC Addition, Project FE07-32, provides
for the installation of HVAC equipment at Power Building A, B, and D at Plant No. 2, and
also provides for the installation of new roofing system on the same buildings.
The Orange County Sanitation District (Sanitation District) advertised for bids for Project
No. FE07-32 on March 20, 2012. Three sealed bids were received on May 1, 2012.
The bids were evaluated in accordance with the Sanitation District's policies and
procedures. The two lowest bids were deemed non-responsive as described below.
Bon Air, Inc. was deemed the only responsive, responsible bidder. Staff recommends
awarding a construction contract to Bon Air, Inc. for Project No. FE07-32, for a total
amount not to exceed $472,000.
Page 1 of 2
Summary information on the bid opening for Project No. FE07-32 is as follows:
Project Budget $ 900,000
Construction Contract Budget $ 425,000
Engineer's Estimate $ 390,000
Lowest Bid $ 416,800
High Bid $ 472,000
Bidder Amount of Bid
Scorpio Enterprises dba AirMaster Air Conditioning $ 416,800
RAN Enterprises, Inc. $ 460,000
Bon Air, Inc. $ 472,000
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
The lowest bid submitted by Scorpio Enterprises dba AirMaster Air Conditioning was
determined "non-responsive" because the bid failed to meet the self-performance
requirement of 60% required in the invitation for bid (IFB) documents. The work to be
performed by Scorpio was calculated at 52.5%.
The second low bid submitted by RAN Enterprises, Inc. was determined "non-
responsive" because the bid failed to meet the safety requirement included on the IFB
regarding an experience modification rate (EMR) of 1.25 or lower. Ran Enterprises, Inc.
confirms that their EMIR was 1.29, which is above the requirements.
CEQA
Notice of Exemption was filed on May 5, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. The lowest responsive bid was $472,000, which is greater than
the project construction budget of$425,000. However, there is sufficient contingency in
the overall project budget to cover the contract amount of $472,000. (FY2011-12
Update, Page A-12, Item 109).
Date of Approval Contract Amount Continaencv
06127112 $472,000 $47,200 (10%)
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Page 2 of 2
OPERATIONS COMMITTEE MeedngData TOBd.O(Dlr.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
7
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originators: Jim Herberg, Assistant General Manager
CIP Project Manager: Pam Koester
SUBJECT: OUTFALL LAND SECTION AND OOBS PIPING REHABILTATION,
PROJECT NO. J-112
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Sole Source Service Agreement with Dr. Burton Jones of the University
of Southern California to provide continuous water quality monitoring during the
rehabilitation of the five-mile outfall under Phase 2 - Surge Tower No. 2 to Beach
Junction Box, Contract No. J-112B, for an amount not to exceed $179,000; and
B. Approve a contingency of$17,900 (10%).
SUMMARY
The Orange County Sanitation District (Sanitation District) plans to conduct an
extensive ocean monitoring program in support of Phase 2 — Surge Tower No. 2 to
Beach Junction Box, Contract No. J-112B. This program is being done in accordance
with the required Environmental Impact Report (EIR) mitigation measures. One of the
key mitigation measures is to monitor water quality in the ocean before, during, and
after the construction work on the five-mile outfall. Staff has determined that an
underwater glider is the best technology to measure water quality.
The Sanitation District recommends approval of a Sole Source Service Agreement with
Dr. Burton Jones at the University of California to perform the required water quality
monitoring. They have previous and extensive experience: (1) using these gliders in
our discharge area; (2) studying ocean outfall discharges (since the mid-1980s); and
(3) providing data for assimilation into the west coast Regional Ocean Modeling System
(ROMS). Staff is requesting this sole source contract because there are no known
alternatives for obtaining this particular type of oceanographic monitoring.
PRIOR COMMITTEE/BOARD ACTIONS
None.
Page 1 Of 3
ADDITIONAL INFORMATION
Water Quality Monitoring
Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, includes the
rehabilitation of Surge Tower No. 2, the land portion of the five-mile outfall and the
Beach Junction Box. In order to rehabilitate the outfall system, the five-mile outfall must
be taken out of service and all effluent directed to the ocean via the standby one-mile
outfall.
One of the requirements of the Environmental Impact Report (EIR) prepared under
Phase 2 - Surge Tower No. 2 to Beach Junction Box, Contract No. J-112B, is to monitor
ocean water quality while the 78-inch ouffall is being used. Glider technology is a
proven method for water quality sampling as well as for plume detection and tracking. It
also has an added benefit of optimizing the use of staff resources (e.g., staff time and
vessel-sampling costs). Staff has concluded that use of gliders is the only viable way to
cost-effectively provide near-continuous water quality sampling during the diversion to
the one-mile outfall.
Underwater gliders measure water quality and periodically send data to shore by radio
or satellite. Having ready access on important environmental conditions will give staff
and regulators information on the fate and transport of the effluent after it is discharged
from the one-mile outfall and enhance decisions by basing them on the most recent
data available (usually a few hours old). Vessel-based water sampling for bacteria will
use glider data to identify areas affected by the discharged effluent in order to document
the effectiveness of the Sanitation District's enhanced disinfection process and evaluate
any impacts to recreational bathing waters. Additionally, sensors on the gliders will
track changes to phytoplankton as a response to the additional nutrients supplied to the
system by the discharged effluent. Finally, the Regional Ocean Modeling System
(ROMS) will assimilate glider data to improve model predictions and forecasting of
plume transport. ROMS is an oceanographic circulation model used to study currents,
ecosystems, biogeochemical cycles, and sediment movement in coastal regions. The
University of California, Los Angeles (UCLA) and the Jet Propulsion Lab (JPL) were
lead agencies in adapting ROMS to the west coast and southern California.
Staff believes that Dr. Burton Jones at University of Southern California is uniquely
qualified to provide these water quality monitoring services. Dr. Jones' lab has previous
and extensive experience: (1) using these gliders in our discharge area; (2) studying
ocean outfall discharges (since the mid-1980s); and (3) providing data for assimilation
into the west coast ROMS. Staff is requesting that a sole source contract be awarded
to University of Southern California because of their experience and the fact that there
are no known alternatives for obtaining this particular type of oceanographic monitoring.
Page 2 of 3
Supporting Efforts
The following table lists additional Phase 2 —Surge Tower No. 2 to Beach Junction Box,
Contract No. J-112B, ocean monitoring program Project Elements that are expected to
be procured via a sole source based on the unique capabilities and expertise of each
research group. This information is being provided as informational and no action by
the Board is required at this time.
Project Element Organization Cost
Project Website Development and Hosting Southern California Coastal $25,000
Entails establishing an ocean monitoring portal on Ocean Observing System
the SCCOOS website for display of data and (SCCOOS)
modeling results to inform Sanitation District staff
and regulators on the relevant environmental
conditions affecting the transport of the discharged
plume and on plume transport and location.
Phytoplankton Response University of Southern $73,989
Entails sampling for nutrients and phytoplankton at California Dr. David Caron
the Newport Beach and Huntington Beach Piers to Laboratory
monitor potential stimulation of algal species to
nutrients contained in the discharged effluent.
Final Project Summary Report SCCOOS $100,000
Entails providing a management level review Central and Northern
document summarizing findings of the various California Ocean Observing
field monitoring and modeling efforts. The report System (CeNCOOS)
will include an analysis of the efficacy of each
program component for use in planning future
diversions to the 78-inch ouffall.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted and the budget is sufficient for the
recommended action (Line Item: FY 2011-12 Budget Update, Page A-10, Line 58).
Date of ADDroval Contract Amount Continaencv
06/27/2012 $179,000 $17,900(10%)
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Page 3 of 3
OPERATIONS COMMITTEE Meeting pale TOBd.O(Dlr.
061061 O6/27/12
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Pam Koester
SUBJECT: OUTFALL LAND SECTION AND OOBS PIPING REHABILITATION,
PROJECT NO. J-112
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Consultant Services Agreement with Black & Veatch, to
provide construction support services for Phase 2 — Surge Tower to Beach Junction
Box, Contract No. J-112B, for an amount not to exceed $740,998; and,
B. Approve a contingency of$111,150 (15%).
SUMMARY
The Ouffall Land Section and Ocean Outfall Booster Station (GOBS) Piping
Rehabilitation, Project No. J-112, provides for rehabilitation of the 120-inch diameter
ouffall piping system between OOBS and the junction structure (beach box) located on
the beach, south of Pacific Coast Highway, adjacent to the Santa Ana River. This
project is being constructed in two phases in an effort to expedite critical work, as well
as accommodate seasonal construction limitations. Black & Veatch has been awarded
a design contract to design both phases of the project, but each phase will be bid and
constructed separately. Phase 1 (J-112A) extends from COBS to Surge Tower 2, and
Phase 2 (J-112B) extends from Surge Tower 2 to the beach box. The consultant
agreement referenced in this agenda report only pertains to the J-112B portion of the
project.
Black & Veatch has satisfactorily furnished engineering services for the design of
Contract No. J-112B and their engineering support during construction is needed to
provide continuity through the completion of the project. Construction support services
are needed during the construction phase. The scope of services during construction
includes the review of submittals and requests for information, preparation of request for
proposals, change orders, and assistance with the startup and commissioning of the
new equipment. The services also include inspection of the ouffall to identify any
additional corrosion that must be addressed by the Contractor; and specialized
inspection services pertaining to high-performance pipe coatings and carbon fiber
reinforced structural repairs that are unique to this project in order to supplement in-
house inspection expertise.
Page 1 of 3
Staff negotiated with Black & Veatch for these support services in accordance with the
Orange County Sanitation District's (Sanitation District) adopted policies and
procedures. A review of the proposed price was conducted using estimated quantities
of documents, meetings, change order review, and design revisions, as well as the level
of effort for specialty inspection, commissioning, and record drawings. Based on this
review and considering the complexity of construction, staff determined the negotiated
fee to be fair and reasonable for these services and recommends awarding a
Professional Consultant Services Agreement to Black & Veatch for an amount not to
exceed $740,998, and approving a contingency of$111,150 (15%).
PRIOR COMMITTEE/BOARD ACTIONS
May 2012 - Authorized the General Manger to negotiate a Professional Consultant
Services Agreement with Black & Veatch for construction support services for Contract
J-112B.
January 2012 - Approved a Professional Consultant Services Agreement with Black &
Veatch for construction support services, Contract No. J-112A, for an amount not to
exceed $594,891, with a contingency of$89,234 (15%).
December 2011 - Authorized the General Manager to negotiate a Professional
Consultant Services Agreement with Black & Veatch for construction support services
for Contract No. J-112A.
May 2011 - Approved Amendment No. 2 to the Professional Design Service Agreement
with Black & Veatch providing additional design services for an additional amount of
$2,073,316, increasing the total amount not to exceed $3,365,130, with an additional
contingency of$207,332 (10%). The total contingency increased to $334,513 (9.94%).
May 2011 - General Manager authorized Amendment No. 1 to the Professional Design
Services Agreement with Black & Veatch providing additional design services, for an
additional amount of$20,000 increasing the total amount not to exceed $1,291,814.
December 2009 - Approved a Professional Design Services Agreement with Black &
Veatch providing for engineering design services for an amount not to exceed
$1,271,814, with a contingency of$127,181 (10%).
ADDITIONAL INFORMATION
N/A
Page 2 of 3
CEQA
Phase 1 of Project No. J-112 related to the outfall between COBS and Surge Tower No.
2 (Contract No. J-112A) was determined to be categorically exempt in accordance with
Section 15301 (b). A Notice of Exemption was filed on April 14, 2011.
An Environmental Impact Report (EIR) was prepared for Phase 2 of Project No. J-112
related to Surge Tower No. 2, the on-shore portion of the five-mile outfall and Beach
Junction Box (Contract No. J-112B).
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted (FY 2011-12 Update, Page 59, Item 58).
Date of ADDroval Contract Amount Contingency
O6/27/12 $740,998 $111,150 (15%)
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Page 3 of 3
OPERATIONS COMMITTEE Meeting Data To ad.ofDlr.
06,06,12
AGENDA REPORT Item Item Number
9
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
CIP Project Manager: Wendy Sevenandt
SUBJECT: TITLE 24 ACCESS COMPLIANCE AND BUILDING REHABILITATION
PROJECT, PROJECT NO. P1-115
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Professional Services Agreement with The Austin Company to provide
engineering services to prepare an Administrative Facilities Master Plan for the Title
24 Access Compliance and Building Rehabilitation Project, Project No. P1-115, for
an amount not to exceed $175,000; and,
B. Approve a contingency of$17,500 (10%).
SUMMARY
In May 2012, the Board authorized staff to negotiate a Professional Services Agreement
with The Austin Company (Austin) to provide professional services for an Administrative
Facilities Master Plan. The Administrative Facilities Master Plan is a planning study to
develop the office building infrastructure options to provide safe, building code
compliant facilities for the next 30 years.
The proposed Administrative Facilities Master Plan will be included in Title 24 Access
Compliance and Building Rehabilitation Project, Project No. P1-115, for which Austin
has completed the Preliminary Design Report. This project will retrofit existing support
buildings and trailers at Plant No. 1 to meet accessibility requirements, and provide
necessary rehabilitation work.
Pursuant to negotiations, staff recommends approving a Professional Services
Agreement with Austin for an amount not to exceed $175,000 and set a 10%
contingency of$17,500.
PRIOR COMMITTEE/BOARD ACTIONS
May 2012 —Authorized staff to negotiate a Professional Services Agreement with Austin
for the Administrative Facilities Master Plan.
Page 1 of 2
ADDITIONAL INFORMATION
The purpose of the Title 24 Access Compliance and Building Rehabilitation Project is to
provide Title 24 accessibility improvements to the support facilities as stipulated in an
agreement with the City of Fountain Valley. During the development of the Scope of
Work, staff developed a list of rehabilitation items that were also necessary to maintain
the support facilities. These modifications include such items as air conditioning
replacement, installation of cell phone repeaters, roof replacements, roof access, fall
protection, lighting improvements, painting, and other miscellaneous upgrades to allow
compliance with current building codes. This project also performs the required tasks to
relocate the Collections staff from Plant No. 2 to Plant No. 1.
Realizing that rehabilitating some of the existing buildings may not be the most cost-
effective solution, the Planning Division developed a Scope of Work for the
Administrative Facilities Master Plan, Project No. SP-147. The work Austin is
performing under Title 24 Access Compliance and Building Rehabilitation Project,
Project No. P1-115, is necessary for the Administration Facilities Master Plan study and
the direction of Project No. P1-115 is contingent on the outcome of this study. Austin
has already accomplished the learning curve to understand the Orange County
Sanitation District's (Sanitation District) existing buildings and administrative and
maintenance functions, as well as the retrofits necessary to keep the existing buildings
functioning over the 30-year duration to be used for the financial analysis in the planning
study.
In May 2012, the Board authorized staff to negotiate a Professional Services Agreement
for the Administrative Facilities Master Plan with Austin. Staff recommends awarding
the Administrative Facilities Master Plan to Austin for a total fee not to exceed
$175,000, which was determined to be fair and reasonable for the Scope of Work.
CEQA
A Notice of Exemption was filed for this project on January 5, 2011.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This funds for the additional design work identified in the Preliminary Design
Report are available in the project contingency under Title 24 Access Compliance and
Building Rehabilitation Project, Project No. P1-115. The funds for the Administration
Facilities Master Plan, SP-147, will be transferred to Project No. P1-115. There are
sufficient funds available for the proposed work and additional budget is not required.
(FY2011-12 Update, Project No. P1-115, Page A-12, Item 114 and Project No. SP-147,
Page A-12, Item 122).
Date of ADDroval Contract Amount Continaencv
06/06/12 $175,000 $17,500(10%u)
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Page 2 of 2
OPERATIONS COMMITTEE MeedngDate I To ad.of Di,
06,06,12
AGENDA REPORT Item Number Item Number
0
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, P.E., Director Facility Support Services
Engineering Manager: Mark Esquer, P.E., Facility Support Services
SUBJECT: PHASE 2 STUDY OF AIR JUMPERS
PROJECT NO. SP-138, PLAN2010-04 TASK ORDER 02
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of $15,918 (9%) to the Plan2010-04 Task Order 02,
Project No. SP-138, Phase 2 Study of Air Jumpers, for a total contingency of $30,618
(17%).
SUMMARY
The project goal is to evaluate the 19 air jumpers at various siphon locations which may
cause odors and corrosion. In addition, the study will review the generation of odor from
the gravity sewers feeding the Steve Anderson Lift Station and Plant No. 2.
District staff is requesting a contingency increase to cover extra work required to
complete the project. The extra work consists of odor monitoring at two additional
service manholes, demobilization/mobilization for an unforeseen City road project, City
encroachment permit fees, and an additional workshop, for a total contingency amount
of$30,618. The extra work was not included in the contract.
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 — The Operations Committee approved Task Order with HDR
Engineering, Inc., for engineering services for the Air Jumper Study, Project No. SP-
138, for the amount not to exceed $183,511; and approved a contingency amount of
$14,700 (8%).
December 2010 — The OCSD Board of Directors approved Professional Consulting
Services Agreements with five engineering firms to provide planning studies on a Task
Order basis, under the District's Planning Studies Program.
ADDITIONAL INFORMATION
The project is to evaluate the air jumpers at various siphon locations which may cause
odors and corrosion. The project also evaluates the existing air jumpers on the Baker-
Main system in Costa Mesa and also the generation of odor from the gravity sewers
feeding the Steve Anderson Lift Station and Plant No. 2.
Page 1 of 2
May 23, 2012 - The General Manager approved the request to use the contingency
amount of $14,700 for the services outlined below. This change order increased the
contract amount to $198,211 from $183,511. There is extra work above the approved
contingency of $14,700 that will require an additional $15,918 for a new contract
amount of$214,129 extra work is due to many contributing factors:
( Two additional Ellis gravity sewer manholes were assessed. The additional
manhole work also included traffic control, installation and retrieval of pressure
sensors, and installation and retrieval on odor monitors. The cost for this extra
work is $6,930.
( Unforeseen road resurfacing project along Slater Avenue in Huntington Beach. The
encroachment permit required the contractor to call 48 hours prior commencing
field work. Upon, complying with encroachment permit requirements, the City failed
to notify the District's contractor of the City's road work. The District contractors
could not access the project site and had to demobilized and remobilized contractor
forces. The cost for this extra work is $11,688.
( The District directed the Consultant to obtain the encroachment permits and to pay
the various Cities for the permit fees. The consultant submitted invoice for payment
and OCSD authorized payment. The Consultant included the permit fees with the
invoice which was not included in the contract amount. Encroachment permit fees
equal $5,000.
( The addition of a third workshop to discuss the testing results and project
outcomes. The cost for this work is about $7,000.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request for a contract amount increase complies with authority levels of the
Sanitation District's Resolution No. 07-04.
Date of Aooroyal Contract Amount Contingency
11/02/11 $183,511 $14,700 (8%)
O6106112 $15.918 (9%
$30 618 117%1
Page 2 of 2
OPERATIONS COMMITTEE MeedngDate TOBd.0111W.
06/06/12 O6/27/12
AGENDA REPORT Item Number Item Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Engineering Manager: Mark Esquer, P.E., FSSD
SUBJECT: PLANT 2 DIGESTER "O" LINER REPAIR - JOB NO. FR-2010455BD
GENERAL MANAGER'S RECOMMENDATION
Ratify Change Order No. 2 to Plant 2 Digester "O" Liner Repair Project, Specification
No. FR-2010-45513D, with J.R. Filanc Construction Company (Filanc) authorizing an
addition of $572,656 and 513 days, increasing the total contract amount to $1,103,113
and extending the contract completion to August 31, 2012.
SUMMARY
This repair project is rehabilitating Digester "O" located at Plant 2, which was placed into
operation in 1972 and is almost forty (40) years old. Repair work consists of replacing
the existing poly vinyl chloride (PVC) plastic liner with a new spray-applied polyurethane
plastic liner, sand-blasting and removing damaged concrete, and repairing the
associated process piping. The project was competitively bid per plans and
specifications and awarded to Filanc in July 2010.
The Contractor started the repair work and discovered that the existing reinforced
concrete dome interior was in worse condition than anticipated and indicated on the
project drawings and specifications. The Contractor removed the contract specified
amount (up to one inch) of unsound concrete in areas located inside the reinforced
concrete dome and continued to find unsound concrete deeper than the contract
specified amount. This material must be removed prior to the coating application, or the
new lining system could fail prematurely by not adhering to a clean and sound surface.
The additional surface preparation required to remove the damaged concrete has
resulted in additional work elements that are needed to provide a proper repair. The
latest requirements to properly manage these new risks include removing the protruding
steel rebar support "chairs," removing cables that were used to support the old PVC
liner, and applying a new thicker liner system.
Placing Digester "O" back in service as soon as possible is urgent because any
additional Digesters cannot be taken out of service for cleaning and repair. Digesters O,
M, and R are currently out of service. The upcoming 132-89 (Solids Thickening and
Process Upgrades) Contractor is planning on taking two more digesters out of service in
summer 2012. Returning Digester "O" to service before CIP Project P2-89 work begins
is needed to maintain adequate sludge processing capacity.
Page 1 of 3
The Contractor has completed most of the contract specified work. The aforementioned
out of scope work, due to unknown conditions, has been completed by the Contractor
as directed by staff through issuance of Field Change Orders (FCO's). FCO's were
authorized by staff on a time and materials basis and negotiated with the Contractor in
order to bring Digester "O" back into service as soon as possible. This approach was
taken with the intent to ratify future formal change order(s) at future Board Meeting(s).
PRIOR COMMITTEE/BOARD ACTIONS
July 2010 — The Board rejected the low bid given to Gamma (non-compliance of the
contract requirements) in an amount not to exceed $496,300 for Plant 2 Digester "O"
Liner Repair, Specification No. FR-2010-455BD. Thereafter, the Board approved a
purchase order agreement with Filanc for a total amount not to exceed $518,000; and
approved a contingency of $77,700 (15%) for Plant 2 Digester "O" Liner Repair,
Specification No. FR-2010-45513D.
June 2010 — The Board approved a purchase order agreement with Gamma Builders,
Inc., for Plant 2 Digester "O" Repair, Specification No. FR-2010-455BD, for a total
amount not to exceed $496,300; and approved a contingency of$74,445 (15%).
ADDITIONAL INFORMATION
The contract documents were based on a limited amount of condition assessment work.
Additional assessment work could not be conducted on the dome because the
damaged liner was in place. Since a Contractor was required to remove the damaged
liner, staff decided to move forward with the limited information as best available at the
time. When the liner was removed additional damage was discovered during the sand-
blasting process.
Lessons learned after this work is completed will be compiled, evaluated, and discussed
by a District wide team; including experienced consultants if needed. Recommended
improvements to corrosion assessment in design, inspection methods during
construction, bid specifications, plans, and schedules will be useful for future Digester
repair projects.
The Contractor requested $1,084,748 for the items included in Change Order No. 2 for
Digester "O." The final amount negotiated by OCSD and the Contractor was $572,656
for a net savings of$512,092.
CEQA FINDINGS
N/A
Page 2 of 3
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the OCSD's Delegation of Authority. This
repair was originally and will be funded through the Small Capital Equipment
Replacement Project SP-34 (Budget Update Fiscal Year 2011-2012 Page A-12, Item
No. 125). This Small Capital fund is used to pay for capital repairs and/or direct
replacements. The SP-34 budget is adequate to cover these proposed change orders.
Date of Approval Contract Amount Contingency
07/28/10 $518,000 $77,700(15%)
O6127112 <$0>-
Total Contingency $0(0%)
* Contingency is surrendered and a ratification process will be used for all future
contract changes.
ATTACHMENTS
1. Change Order No. 2
Page 3 of 3
Page 1 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201OBD
Amount of this Change Order(Add) $572.656.00
In accordance with contract provisions,the following changes in the contract and/or contract work are
hereby authorized and as compensation,the following additions to or deductions from the contract price
are hereby approved.
FCO 0002.1 -ADDITIONAL BLASTING INTERIOR DOME
This item is for labor,material,and equipment needed to abrasive blast additional concrete beyond the contract
specified amount(ie., 1-inch).The Sanitation District's inspection of Digester"O"dome indicated the presence
of unsound concrete after the minimum 1-inch of concrete was removed as part of the base bid by the Contractor.
The Contractor was required to remove an additional Ye-inch of concrete from the interior dome surface prior to
application of the polyurethane coating system.The work associated with this change order item was
accomplished by the Contractor's force account in accordance with Field Change Order 0002.1.
ADDED COST THIS CHANGE ORDER ITEM: $213,013.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 120 Calendar Days
FCO 0003.1 -REMOVAL OF REINFORCING BAR CHAIRS
This item is for labor,material,and equipment needed to cut/grind flush and remove over one thousand(1000)
exposed steel reinforcing bar chairs from the interior of the dome. The Contractor was also required to apply a
corrosion inhibitor to all exposed metal resulting from this work,and patch the uneven areas with a cement repair
product. Abrasive blasting operations were conducted by the Contractor as part of the surface preparation phase
required per Contract. In addition,additional abrasive blasting was required per Field Change Order#2 in order
to remove additional unsound concrete beyond the Contract specified amount(ie., 1-inch).Following the abrasive
blasting operations,it was discovered that over 1000 steel reinforcing bar chairs protruded from the interior of the
dome surface. In an effort to prevent furore liner failure in these locations,OCSD required application of a
corrosion inhibitor on to all exposed metals to prevent/reduce corrosion and repair of the uneven areas as required
prior to the polyurethane coating application. The work associated with this change order item was accomplished
by the Contractor's force account in accordance with Field Change Order 0003.1.
ADDED COST THIS CHANGE ORDER ITEM: $122,955.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 120 Calendar Days
Page 2 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201 OBD
FCO 0004.1 -REMOVAL OF STEEL SUPPORT CABLES
This item is for labor,material,and equipment to cut flush and remove 140,2-inch in length by 1/2-inch
diameter,braided stainless steel cables from the interior of the dome. In an effort to prevent future liner failure in
these locations,OCSD required application of a corrosion inhibitor on to all exposed metals to prevent/reduce
corrosion and repair of the uneven areas as required prior to the polyurethane coating application. The work
associated with this change order item was accomplished by the Contractor's force account in accordance with
Field Change Order 0004.1.
ADDED COST THIS CHANGE ORDER ITEM: $33,841.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days
FCO 0005.2- REMOVAL OF ROCK POCKETS
This item is for labor,material,and equipment to remove rock pockets at twenty locations on the interior of the
Digester dome. The rock pockets appeared after the additional abrasive blasting was conducted per FCO#2.In an
effort to prevent future liner failure in these locations, OCSD required application of a corrosion inhibitor on to
all exposed metals to prevent/reduce corrosion and repair of the uneven areas as required prior to the
polyurethane coating application.The work associated with this change order item was accomplished by the
Contractor's force account in accordance with Field Change Order 0005.2.
ADDED COST THIS CHANGE ORDER ITEM: $32,000.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 20 Calendar Days
FCO 0006- INCREASE POLYURETHANE COATING THICKNESS
This item is for labor,material,and equipment to increase the thickness of the contract specified liner system
from 150 millimeters to 300 millimeters on the interior of the Digester"O"dome(8000 square feet). The
additional abrasive blasting conducted per FCO#2 caused deeper peaks and valleys on the interior dome surface
than anticipated per Contract. OCSD evaluated the alternatives,and determined a thicker liner system was the
best alternative to address the new,unknown condition. The work associated with this change order item was
negotiated with the Contractor in accordance Field Change Order 0006.
ADDED COST THIS CHANGE ORDER ITEM: $67,000.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days
Page 3 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201 OBD
FCO 0007.1 - REMOVAL OF CURING COMPOUND MATERIAL
This item is for labor,material,and equipment to remove the curing compound from the concrete repair work
conducted per Field Change Orders(FCO's)3,4,&5. Following an inspection of the interior of the dome,it
was determined that the curing compound applied as part FCO's 3,4, &5 needs to be removed prior to
polyurethane coating application in order to prevent future liner failure.The work associated with this change
order item was negotiated with the Contractor in accordance Field Change Order 0007.1.
ADDED COST THIS CHANGE ORDER ITEM: $21,703.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 15 Calendar Days
FCO 0008- ADDITIONAL CONCRETE CLEAN-UP AND DISPOSAL
This item is for labor,material,and equipment to remove and dispose of additional concrete debris that was
generated per FCO's 2, 3,4,&5. The costs associated with removal of additional debris generated from the extra
work associated with FCO's 2,3,4,&5 was not included in the final FCO's. The work associated with this change
order item was negotiated with the Contractor in accordance Field Change Order 0008.
ADDED COST THIS CHANGE ORDER ITEM: $22,144.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 30 Calendar Days
Page 4 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201 OBD
FCO 0009 -ADDITIONAL BLASTING INTERIOR DOME
This item is for labor,material,and equipment needed to abrasive blast additional concrete beyond the contract
specified amount lie., I-inch).The Sanitation District's inspection of Digester"O"dome indicated the presence
of unsound concrete after the minimum 1-inch of concrete was removed as part of the base bid by the Contractor.
The Contractor was required to remove additional concrete from the interior dome surface prior to application of
the polymethane coating system. OCSD agreed to issue Field Change Order#2 for additional abrasive blasting
work required following removal of the Contract specified amount(up to 1-inch)as determined by OCSD. OCSD
and the Contractor have not been able to reach agreement as to when the Contract specified amount(up to 1-inch)
of concrete has been removed from the interior of the dome.The Contractor submitted Request for Changes
(RFC's)for Abrasive Blasts 3 &4, and associated costs of$191,267 and$261,349,respectively. OCSD and the
Contractor have agreed to resolve the matter and have agreed to a$60,000 change order amount for the disputed
work.With the exception of FCO's 2&9,OCSD and the Contractor further agree that all work conducted and
associated with abrasive blasting of the interior of the dome was conducted as part of the Contract specified work.
The work associated with this change order item was negotiated with the Contractor in accordance Field Change
Order 0009.
ADDED COST THIS CHANGE ORDER ITEM: $60,000.00
TIME EXTENSION THIS CHANGE ORDER ITEM: 148 Calendar Days
TOTAL ADDED COSTS THIS CHANGE ORDER: $572,656.00
TOTAL TIME EXTENSION THIS CHANGE ORDER: 513 Calendar Days
Page 5 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201 OBD
The additional work contained within this change order was performed incidental to the prime work and within
the time allotted for the original contract and any extensions to the contract time made by this and all previously
issued change orders.The Sanitation District and Contractor agreed that the added costs described above
constitutes full and equitable consideration for all the impacts occurred by the Contractor,and no other direct or
indirect,incidental or consequential costs, expenses,losses,or damages have been or will be incurred by
Contractor,except as expressly granted and approved by this change order.
SUMMARY OF CONTRACT TIME
Original Contract Date: September 8,20I0
Original Contract Time: 210 Calendar Days
Original Completion Date: April 6,2011
Time Extension this C.O.: 513 Calendar Days
Total Contract Time Extension: 513 Calendar Days
Revised Contract Time: 723 Calendar Days
Revised Final Completion Due Date: August 31,2012
Projected Completion Due Date: August 31,2012
Time Subject to Liquidated Damages: N/A
Actual Final Completion Date: N/A
Original Contract Price $ 518.000
Prev.Authorized Changes $ 12,457
This Change(Add)(Dedue $ 572,656
Amended Contract Price $ 1,103,113
Page 6 of 6
ORANGE COUNTY SANITATION DISTRICT
10844 ELLIS AVENUE, P.O. BOX 8127
FOUNTAIN VALLEY, CALIFORNIA 92728-8127
CHANGE ORDER
Contractor: J.R.Filanc Construction Company, Inc. C.O. No.: Two 2
Date: June 27, 2012
Job: Plant 2 Digester O Liner Repair, Job No. FR-201 OBD
Board Authorization Date: June 27,2012
ORANGE COUNTY SANITATION DISTRICT
Recommended by:
Mark Esquer,P.E. Date
Engineering Manager
Approved by:
Nick Arhontes,P.E. Date
Director of Facilities Support Services
Accepted by:
J.R.FILANC CONSTRUCTION COMPANY,INC.
Contractor Date
OPERATIONS COMMITTEE MeedngData TOBd. DI,.
06/06/12 O6/27/1Of2
AGENDA REPORT Item Number Item Number
u
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Manager: Mark Esquer, P.E., Engineering Manager, Collection Facilities
SUBJECT: REGIONAL ODOR AND CORROSION CONTROL SERVICES,
SPECIFICATION NO. C-2012-524BD
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2012-52413D, for ferrous chloride
and dosing services, at the unit price of $850/dry ton, $100 freight delivered plus
tax; for magnesium hydroxide and dosing services, at a unit price of $385/dry ton,
$385 freight delivered plus tax; for an estimated total annual amount of
$4,757,619; and additional program services for dose site development
mobilization and demobilization for an annual amount not to exceed $200,000; for
the period July 1, 2012 through June 30, 2013, with four one-year renewal
options; and,
B. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control
Services, Specification No. C-2012-524BD, for calcium nitrate and dosing
services, at the unit price of$2.20/gallon, delivered plus tax; for hydrogen peroxide
(27%) and dosing services at the unit price of $1.41/gallon, delivered plus tax; for
an estimated annual amount of $716,132; and additional program services for
dose site development mobilization and demobilization for an annual amount not to
exceed $200,000; for the period July 1, 2012 through June 30, 2013, with four
one-year renewal options; and,
C. Award contracts to Hill Brothers Chemical Company for $200/day per ferrous
chloride station and $250/day per magnesium hydroxide site; and US Peroxide,
LLC, for $365/day per hydrogen peroxide site and $75/day per calcium
nitrate station for Regional Odor and Corrosion Control Services, Specification
No. C-2012-52413D, for field services for an approximate amount total of$577,500
per year; for the period July 1, 2012 through June 30, 2013, with four one-year
renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2012-52413D, for emergency and
backup services, for calcium nitrate, unit price $3.35/ gallon delivered plus tax and
service fee $1,500 per site; for magnesium hydroxide at a unit price of$580/dry ton
delivered plus tax and service fee $1,500 per station, for the period of July 1, 2012
through June 30, 2013, with four one-year renewal options, and
E. Approve an annual unit price and program price contingency of 15%, per contract.
Page 1 of 4
SUMMARY
The current contract expires on June 30, 2012, and OCSD has been using these types
of services since 2003. These contracts provide continuous treatment for odor and
corrosion control within the regional trunk system and major tributary sewers using a
variety of staff-recommended chemical applications. This serves to reduce odors at both
OCSD treatment plants, as well as member agencies. Staff maintains oversight and
daily interaction with outsourced service providers.
In addition to the chemicals, the Contractors will provide all necessary equipment
including tanks, containment, pumps, piping, secure fencing, and equipment monitoring
to determine tank levels, leaks, and pump rates.
OCSD needs flexibility in these contracts as new odorous hot spots are identified.
These contacts also allow for Flexibility to adjust to changing field conditions and
chemical unit prices, and enables mobilization and demobilization of equipment for
testing as new products become available. Staff continually evaluates the most cost
effective site-specific treatment approach, and anticipates conducting future trials for
odor control based on changing conditions such as more stringent environmental
regulations, costs, and other factors.
During FY 12/13, there will be two sites planned for calcium nitrate, two for magnesium
hydroxide, and five for ferrous chloride. Staff anticipates possible site start-ups or trials
at two locations in Newport Beach and in Westminster. In addition, data shows that
along OCSD's Euclid trunk through Santa Ana and Garden Grove, there are high levels
of hydrogen sulfide. If a site can be secured, dosing may begin in this trunk as well.
The new contract provides equipment, chemical, services, and monitoring of the
trunklines. This monitoring data provides information needed to adjust chemical dosing
to meet levels of service for reducing odors and corrosion and prevent overdosing. The
levels of service are: 1) Maintain an average of 25 parts per million (ppm) or less of
hydrogen sulfide in the vapor headspace of the sewer trunks, and 2) Maintain 0.5
milligrams per liter (mg/L) of dissolved sulfides in the liquid phase of the wastewater.
The emergency services will only be utilized with management approval in the event of
a regional and national chemical supply shortage or delivery stoppage. In the past, this
has been a rare occurrence (two times over a ten year period) caused by events such
as hurricanes damaging production facilities or transit routes.
PRIOR COMMITTEE/BOARD ACTIONS
July 2010 — The Board approved change orders to contracts with U.S. Peroxide, LLC,
and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control
Services, Specification No. C-20094056D, and approved a 15% annual unit price
contingency.
May 2009 — The Board approved contracts with US Peroxide, LLC, and to Hill Brothers
Chemical Company for Regional Odor and Corrosion Control Services, Specification
No. C-2009-40513D, and approved a 10% annual unit price contingency.
Page 2 of 4
June 2008 —The Board approved a sole source contract with US Peroxide, LLC, for the
application of a proprietary chemical process which uses hydrogen peroxide
regenerated iron for odor and corrosion control, and approved a 10% unit cost
escalation contingency.
ADDITIONAL INFORMATION
A Request for Proposal process was used for procurement. Proposals were received
from only three (3) companies. The companies were Pencco Inc., Hill Brothers
Chemical Company, and US Peroxide, LLC. Per Table 2, Pencco Inc. scored low and
therefore, was not offered a contract.
Providing treatment in the regional trunks offers OCSD a secondary benefit of reducing
hydrogen sulfide and odors entering Reclamation Plant No. 1 and Wastewater
Treatment Plant No. 2 and conditioning the wastewater by off-setting the amount of
chemicals dosed at the treatment plants.
Staff continually evaluates developing products and techniques to reduce costs.
Through OCSD's research program, a specialized application of oxygen is being
considered to off-set chemical dosing needs, and a new modeling system will be tested
to identify ideal dosing locations through modeling of liquid flows, chemical and
biological reactions.
Staff Evaluation of Proposals
Under the guidance of the Finance Department's Contracts, Purchasing, and Materials
Management Division, the proposals were evaluated by a panel consisting of three staff
members and selection of the companies was performed in accordance with OCSD
policies and procedures.
Per policy, an evaluation committee was established, the staff members evaluated each
proposal and established their scores based upon predefined evaluation criteria and
weighting as follows:
( Qualifications and experience of firm (5%)
( Proposed Staffing & Project Organization (5%)
( Work Plan (50%)
( Cost & Price (40%)
Page 3 of 4
Table 1: Costs
Hill Brothers US Peroxide, U.0 Pencco Company
Chemical Company
Ferrous Chloride
Product Cost $ 2,453,100.00 $ 2,453,100.00 $ 3,590,959.00
Service Cost $ 350,000 $ 673,750.00 $ 130,600.00
Subtotal $ 2,803,100.00 $ 3,126,850.00 $ 3,701,559.00
Magnesium
Hydroxide
Product Cost $ 1,354,045.00 $ $
Service Cost $ 175,000.00 $ $
Subtotal $ 1,529,045.00 $ $
Calcium Nitrate
Product Cost $ 426,517.00 $ 417,039.00 $
Service Cost $ 122,500.00 $ 52,500.00 $
Subtotal $ 549,017.00 $ 469,539.00 $
Peroxide
Product Cost $ $ 80,300.00 $
Service Cast $ $ 127,750.00 $
Subtotal $ $ 208,050.00 $
Table 2: RFP Points
Score from Staff Evaluation: Total Points
Hill Brothers US Peroxide Pencco
Proposal 375 342 117
Cost 400 340 0
Total 775 682 117
' Cost Scale - highest price equal to zero (higher than previous year's costs), lowest price equal
to total points possible (400).
CEQA
N/A
BUDGET DELEGATION OF AUTHORITY
This complies with authority levels of the Sanitation District's Delegation of Authority.
This item has been budgeted in Division 340, line items 58, 60, 61. Funds will be
transferred to line item, 55, if hydrogen peroxide is utilized during this contract period.
Page 4 0(4
OPERATIONS COMMITTEE Meeting Date I To ad.of Di,
06,06,12
AGENDA REPORT Item Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Assistant General Manager
SUBJECT: PRE-DRAFT NPDES PERMIT UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information Only Item.
SUMMARY
The Orange County Sanitation District submitted its National Pollutant Discharge Elimination
System (NPDES) renewal application to Santa Ana Regional Board and EPA in April 2009.
Since then, Sanitation District staff has been working closely with these regulatory agencies
providing necessary information sufficient for them to issue a permit based on its technical
merits.
On May 8, 2012, the regulators released a public notice of Tentative Order No. R8-2012-0035
Waste Discharge Requirements and NPDES for the Sanitation District Reclamation Plant No.1
and Treatment Plant No. 2, which is scheduled to be brought before the Regional Board on
June 15, 2012 for approval. Public comments on the Tentative Order will close on June 8,
2012.
The tentative permit addresses two important issues for the Sanitation District: the use of the
78" outfall to support the 120" Ocean Outfall and Beach Box Rehabilitation Project(J-112b); and
the transition to a standard secondary treatment permit ending 10 years after the decision by
the Board of Directors to upgrade the level of service to meet the secondary treatment
requirements of the Clean Water Act.
PRIOR COMMITTEEIBOARD ACTIONS
July 2002 — Decision to upgrade the level of treatment to meet the secondary treatment
requirements of the Clean Water Act.
ADDITIONAL INFORMATION
None.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
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Page 1 of 1